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Home My WebLink AboutBudget 2014-2015www.cupertino.org City of Cupertino, California 20152014–Adopted Budget FisCAl YeAr 2014 – 2015 Building a safe, vibrant and economically strong city Play structure construction project Rendering, Apple Campus 2 Stevens Creek Corridor Park & Restoration Phase 2 Proposed Environmental Education Center at McClellan Ranch Preserve Rendering, Saich Way StationAloft Hotel Table of Contents Organizational Chart ................................................................................................................................ 1 Directory of City Officials ....................................................................................................................... 2 Commissions/Committees....................................................................................................................... 3 Excellence in Operational Budgeting .................................................................................................... 4 Adopted Budget Resolution ................................................................................................................... 5 Budget Message ......................................................................................................................................... 7 Budget Guide ............................................................................................................................................... Mission Statement ............................................................................................................................ 24 Elements of the Budget Document ................................................................................................ 25 Glossary of Budget Terminology ................................................................................................... 27 Commonly Used Acronyms ........................................................................................................... 30 What is the Revenue /Expenditure Schedule ............................................................................... 31 Community Profile ..................................................................................................................................... History ............................................................................................................................................... 32 Community Economic Profile ........................................................................................................ 33 2014 City Profile ............................................................................................................................... 34 Community Statistics ...................................................................................................................... 36 Community Recreation Services .................................................................................................... 37 Education .......................................................................................................................................... 38 Things to do and See ....................................................................................................................... 40 Financial Policies and Schedules ............................................................................................................. Annual Budget Process ................................................................................................................... 42 Structure of City Finances ............................................................................................................... 43 Fund Structure .................................................................................................................................. 45 Fiscal Policies .................................................................................................................................... 49 Debt Limit ......................................................................................................................................... 59 Financial Overview by Fund .......................................................................................................... 64 General Fund Contribution Schedule ........................................................................................... 65 Fund Balance Report ....................................................................................................................... 69 i Table of Contents Financial Policies and Schedules (Continued) ...................................................................................... General Fund Discussion of Revenue and Expenditures ........................................................... 70 All Other Funds Discussion of Revenue and Expenditures .................................................... 103 Five Year Budget Forecast ............................................................................................................ 112 Departmental Operating Budgets ............................................................................................................ COUNCILS AND COMMISSION ................................................................................................ 134 City Council City Council ............................................................................................................................... 139 Community Funding ................................................................................................................ 142 Sister Cities ................................................................................................................................. 145 Commissions Technology, Information & Communications Commission ............................................... 148 Library Commission ................................................................................................................. 151 Fine Arts Commission .............................................................................................................. 154 Public Safety Commission ....................................................................................................... 157 Bicycle and Pedestrian Commission ...................................................................................... 159 Recreation and Community Services Commission .............................................................. 162 Teen Commission ...................................................................................................................... 165 Planning Commission .............................................................................................................. 168 Housing Commission ............................................................................................................... 171 ADMINISTRATION ........................................................................................................................ 174 City Manager City Manager ............................................................................................................................. 181 Community Outreach .............................................................................................................. 185 Environmental Affairs .............................................................................................................. 188 Economic Development ........................................................................................................... 192 City Clerk City Clerk ................................................................................................................................... 196 City Clerk – Duplicating and Mail Services .......................................................................... 199 City Clerk – Elections ............................................................................................................... 203 City Manager Discretionary Fund City Manager – Discretionary Fund ....................................................................................... 206 ii Table of Contents ADMINISTRATION (Continued) ....................................................................................................... City Attorney City Attorney ............................................................................................................................. 209 LAW ENFORCEMENT .................................................................................................................... 213 Law Enforcement Law Enforcement ...................................................................................................................... 219 Interoperability Interoperability .......................................................................................................................... 222 Code Enforcement Code Enforcement .................................................................................................................... 224 COPS Grant COPS Grant ................................................................................................................................ 227 PUBLIC AFFAIRS ............................................................................................................................. 229 Public Affairs Public Affairs ............................................................................................................................. 233 Community Outreach -to Recreation & Community Services……………………………236 Disaster Preparedness-to Recreation & Community Services……………………………239 Neighborhood Watch-to Recreation & Community Services…………………………….242 Cupertino Scene ........................................................................................................................ 244 Government Channel Government Channel ............................................................................................................... 247 Government Channel – Special Projects ................................................................................ 250 Public Access Support .............................................................................................................. 253 City Website ............................................................................................................................... 255 Environmental Affairs Environmental Affairs ............................................................................................................. 259 Information Technology Information Technology .......................................................................................................... 262 Equipment Acquisition ............................................................................................................ 265 ADMINISTRATIVE SERVICES .................................................................................................... 268 Administration Administration .......................................................................................................................... 274 Library Service ........................................................................................................................... 277 iii Table of Contents ADMINISTRATIVE SERVICES (Continued) ................................................................................... Neighborhood Watch ............................................................................................................... 279 Finance Accounting ................................................................................................................................. 282 Business Licensing .................................................................................................................... 286 City Clerk – To Administration City Clerk ................................................................................................................................... 289 Duplicating & Mail ................................................................................................................... 291 Elections ..................................................................................................................................... 293 Disaster Preparedness – To Recreation & Community Services Disaster Preparedness .............................................................................................................. 295 Human Resources Human Resources ..................................................................................................................... 297 Retiree Medical .......................................................................................................................... 301 Insurance Administration ........................................................................................................ 303 Workers’ Compensation .......................................................................................................... 309 Long Term Disability ................................................................................................................ 312 Compensated Absences ........................................................................................................... 314 Code Enforcement Code Enforcement .................................................................................................................... 306 Information Technology Information Technology .......................................................................................................... 316 Equipment Acquisition ............................................................................................................ 318 RECREATION AND COMMUNITY SERVICES ....................................................................... 320 Recreation and Community Services Leadership 95014 ....................................................................................................................... 328 Administration .......................................................................................................................... 331 Parks and Restoration ………………………………………………………………………...334 Facility and Community Events Quinlan Community Center Supervision.............................................................................. 337 Blackberry Farm Picnic Area ................................................................................................... 341 Community Hall ....................................................................................................................... 345 Cultural Programs .................................................................................................................... 348 Quinlan Community Center .................................................................................................... 351 iv Table of Contents RECREATION AND COMMUNITY SERVICES (Continued) ................................................ 320 Youth and Teen Programs Youth, Teen Supervision ......................................................................................................... 354 Youth Programs ........................................................................................................................ 357 Teen Programs .......................................................................................................................... 360 Teen Center ............................................................................................................................... 363 Nature Programs ...................................................................................................................... 366 Recreation Programs ............................................................................................................... 369 Sports and Fitness Physical Recreation/Supervision ............................................................................................ 373 Blackberry Farm Golf Course ................................................................................................. 376 Creekside Programs ................................................................................................................. 380 Recreation Programs ............................................................................................................... 383 Cupertino Sports Center ......................................................................................................... 387 Monta Vista Recreation Center .............................................................................................. 391 Senior Programs Senior Adult Programs ............................................................................................................. 394 Senior Center Case Manager .................................................................................................. 397 Senior Adult Recreation .......................................................................................................... 400 Blue Pheasant Restaurant ....................................................................................................... 405 Neighborhood Services Community Outreach ............................................................................................................... 408 Disaster Preparedness ............................................................................................................. 411 Neighborhood Watch .............................................................................................................. 414 Library Extra Hours ................................................................................................................. 417 COMMUNITY DEVELOPMENT .................................................................................................. 419 Administration Planning Administration ......................................................................................................... 425 Planning/Economic Development/RDA Successor Current Planning ....................................................................................................................... 428 Mid and Long Range Planning .............................................................................................. 432 Successor Agency ..................................................................................................................... 436 Annexations .............................................................................................................................. 439 Economic Development .......................................................................................................... 441 v Table of Contents COMMUNITY DEVELOPMENT (Continued) ..................................................................................... Housing Services Community Development Block Grant (CDBG) ................................................................. 444 Affordable Housing ................................................................................................................. 447 Public Service Grants ............................................................................................................... 450 BMR Housing ........................................................................................................................... 452 Human Services Grants ........................................................................................................... 456 Building General Building ...................................................................................................................... 458 Construction Plan Checking ................................................................................................... 462 Building Inspection .................................................................................................................. 466 Muni Code Enforcement ......................................................................................................... 470 PUBLIC WORKS ............................................................................................................................... 473 Administration Public Works Administration ................................................................................................. 481 Environmental Management .................................................................................................. 485 Environmental Programs Resource Recovery .................................................................................................................... 487 Non-Point Source ..................................................................................................................... 491 Development Services Engineering Design .................................................................................................................. 495 Inspection Services .................................................................................................................... 499 CIP Administration……………………………………………………………………………502 Service Center Administration .......................................................................................................................... 505 Grounds and Fleet McClellan Ranch Park .............................................................................................................. 509 Memorial Park .......................................................................................................................... 512 School Site Maintenance ......................................................................................................... 516 Neighborhood Parks ................................................................................................................ 520 Sports Field Jollyman/Creekside ............................................................................................ 524 Civic Center Maintenance ....................................................................................................... 528 vi Table of Contents PUBLIC WORKS (Continued) ........................................................................................................ 473 Streets Storm and Drain Maintenance ................................................................................................ 531 Minor Storm Drain ................................................................................................................... 534 Sidewalk Curb and Gutter ...................................................................................................... 536 Street Pavement Maintenance ................................................................................................ 539 Street Signs Markings .............................................................................................................. 543 Graffiti Removal ....................................................................................................................... 546 Street Lighting .......................................................................................................................... 549 Equipment Maintenance ......................................................................................................... 552 Environmental Materials ........................................................................................................ 556 Trees and Right of Way Overpasses and Medians ........................................................................................................ 559 Street Tree Maintenance .......................................................................................................... 562 Weekend Work Program ........................................................................................................ 564 Facilities Building Maintenance City Hall ............................................................................................. 569 Library ........................................................................................................................................ 572 Service Center ........................................................................................................................... 576 Quinlan Community Center ................................................................................................... 580 Senior Center ............................................................................................................................ 584 McClellan Ranch ...................................................................................................................... 588 Monta Vista ............................................................................................................................... 591 Wilson ........................................................................................................................................ 595 Portal Park ........................................................................................................................... 598 Cupertino Sports Center ......................................................................................................... 601 Creekside Park ........................................................................................................................... 605 Community Hall Maintenance ............................................................................................... 608 Teen Center Bldg Maintenance .............................................................................................. 611 Park Restrooms ......................................................................................................................... 614 Blackberry Farm Maintenance ............................................................................................... 617 Transportation Traffic Engineering ................................................................................................................... 621 Traffic Signal and Maintenance ............................................................................................. 625 School Traffic Improvement .................................................................................................... 629 vii Table of Contents Fixed Asset Acquisition Fixed Asset Acquisition ........................................................................................................... 631 NON DEPARTMENTAL OPERATING BUDGETS .................................................................. 634 Debt Service Public Facilities Corporation ................................................................................................... 637 Employee Housing Assistance Employee Housing Assistance ................................................................................................ 641 Transfers Out Transfers Out ............................................................................................................................. 643 PERSONNEL SCHEDULES ............................................................................................................ 646 CAPITAL IMPROVEMENT PLAN ............................................................................................... 650 viii Citizen AdvisoryCommittees and CommissionsCity AttorneyCity ClerkSustainabilityProgramsFinanceHuman ResourcesAdministrative ServicesBuildingPlanningEconomicDevelopmentCodeEnforcementCommunity DevelopmentSports CenterSenior CenterYouth ProgramsFacilities andCommunity EventsEmergencyPreparednessCommunityRelationsNeighborhoodWatch Recreationand CommunityServicesCapital ImprovementProgramTransportation andDevelopmentEnvironmentalProgramsCodeEnforcementGroundsFacilitiesTree/ROWFleet/StreetsServiceCenterPublic WorksCommunicationsInformationTechnologyPublic AffairsCity ManagerCity TreasurerCity CouncilCitizens of Cupertino1 CITY OF CUPERTINO, CALIFORNIA Fiscal Year 2014-15 CITY COUNCIL Gilbert Wong Rod Sinks Mayor Vice Mayor Barry Chang Orrin Mahoney Councilmember Councilmember DIRECTORY OF CITY OFFICIALS David Brandt – City Manager Carol Korade – City Attorney Carol Atwood – Director of Recreation and Community Services Kristina Alfaro – Interim Director of Administrative Services Timm Borden – Director of Public Works Aarti Shrivastava – Assistant City Manager/Director of Community Development Mark Santoro Councilmember 2 CITY OF CUPERTINO, CALIFORNIA Fiscal Year 2014/15 COMMISSIONS AND COMMITTEES AUDIT COMMITTEE RECREATION AND COMMUNITY SERVICES COMMISSION Angela Chen Eno Schmidt David Fung Mark Santoro Darcy Paul Rod Sinks Geoffrey Paulsen Raymond Yin Neesha Tambe Judy Wilson HOUSING COMMISSION LIBRARY COMMISSION Harvey Barnett Rose Grymes Jimmy Chien Annie Ho Nicole Maroko Adrian Kolb Rajeev Raman Jerry Liu Krista Wilson Ann Stevenson FINE ARTS COMMISSION PLANNING COMMISSION Jessi Kaur Paul Brophy Russell Leong Margaret Gong Rajeswari Mahaliagan Winnie Lee Diana Matley Don Sun Michael Sanchez Alan Takahashi PUBLIC SAFETY COMMISSION BICYCLE PEDESTRIAN COMMISSION Bob Cascone Vidula Aiyer Andy Huang William Chan Lily Lim Pete Heller Robert McCoy Ashish Kolli Gerald Tallinger Jill Mitsch TEEN COMMISSION ECONOMIC DEVELOPMENT Meyhaa Buvanesh Varsha Swamy Carol Atwood Erin Cooke Chris Doyle Harshitha Sriraman Orrin Mahoney Aarti Shrivastava Celine Mol Shail Trivedi Timm Borden Rod Sinks Ajay Prasad Taeyoung Yun Tyler Smithline Mike Foulkes John Zirelli Mike Rohde Kevin McClelland Darcy Paul Maria Streeby Winnie Lee TECHNOLOGY, INFORMATION & FISCAL STRATEGIC COMMITTEE COMMUNICATIONS COMMISSION Shishir Chavan Rod Livingood Kristina Alfaro Aarti Shrivastava Peter Friedland Beverly Siegel Carol Atwood Mark Santoro Wallace Iimura Timm Borden Gilbert Wong 3 Excellence in Operational Budgeting The California Society of Municipal Finance Officers issues annual awards for outstanding achievement and contributions to the profession. The City of Cupertino received the award shown above for its 2013-14 annual operating budget. In bestowing this honor, the Society acknowledges the City for its outstanding presentation of financial and budgetary data. Our 2014-15 budget document is intended to meet the Society’s high standards and will be submitted again this year to determine eligibility for another award. 4 5 6 Budget Message July 1, 2014 To the Citizens of Cupertino, Honorable Mayor and Members of the City Council: Last year marked the beginning of major changes in the City’s budget process. In Fiscal Year 2013-14 staff, at Council’s direction, created a budget that was more detailed and thorough. Throughout the 2013-14 fiscal year staff continued to focus in on accountability and transparency through quarterly budget reporting that continued to build on the work that was completed in the Final Adopted Budget. Fiscal Year 2014-15 will mark another budget milestone for the City, with the receipt of several large one-time dollars from the Apple Campus 2 Development Agreement. I’m pleased to submit a balanced FY 2014-15 Final Budget. Although fund balance will be used to complete several one-time special and capital projects, ongoing revenues continue to fully support ongoing costs. One-time discretionary revenue received from the Apple Campus 2 Development Agreement was as follows: $23.8 million Sale of Pruneridge Avenue $6.8 million Construction Sale Tax $30.6 million As part of the FY 2013-14 Mid Year Budget City Council approved using $8 million of the one- time dollars to pay off the City Retiree Medical unfunded liability. As part of the Final Adopted Budget the remaining $22.6 million will be used to fund pavement maintenance at a cost of approximately $9.3 million and that any remaining dollars along with additional savings achieved in FY 2013-14 will be transferred out of the General Fund and into the Capital Reserve. The City is recommending transferring $5.6 million to fund Capital Improvement Projects for FY 2014-15 and an additional $10.6 million in unassigned fund balance from the General Fund. The Final Adopted Budget for FY 2014-15 reflects a total City budget of $119,476,120, an increase of $30.4 million or 34% when compared to the FY 2013-14 Final Budget. The City’s 7 General Fund is recommended at $77,582,079, an increase of $25.4 million or 44% from the FY 2013-14 Final Budget. The General Fund is balanced through the use of General Fund revenue of $56,112,500 and $21,994,389 in unassigned General Fund balance. The following chart shows four years of total revenue, expenditures and changes to fund balance for the General Fund: City of Cupertino General Fund Revenue, Expenditures and Changes in Fund Balance $(30.0) $(20.0) $(10.0) $- $10.0 $20.0 $30.0 $40.0 $50.0 $60.0 $70.0 $80.0 FY12 ACTUALS FY13 ACTUALS FY14 ADOPTED BUDGET FY15 ADOPTED BUDGET Revenue $47.6 $54.7 $52.2 $56.1 Expenditures $41.4 $44.7 $57.5 $77.6 Fund Balance $6.1 $9.9 $(5.3)$(21.5)In Millions CHANGES TO THE BUDGET AND BUDGET PROCESS As part of the FY 2013-14 Budget Message, I discussed how the reworking of the City’s budget would be a two year process. As we enter into year two, a majority of the design, financial and policy issues have been addressed, however the City would like to continue the revamping of the budget document into a third year to address performance measures and additional financial policies. 8 Organizational Changes In the last fiscal year I’ve made several changes in the organization that have the potential to create a higher performing organization. Some have been department driven, where the prior model of staffing no longer met the service delivery demands. Some are manager driven, with the intention to move divisions to the appropriate department and with better reporting alignments and to make us a little more consistent with other municipalities. These organizational changes include: Administrative Services Department A municipal Administrative Services Department generally consists of Finance, Human Resources and occasionally the Information Technology. □ Information Technology was transferred out to the Public Affairs. This transfer allows for the City to have an Information Technology department that is better able to respond to the City’s technology and communications needs. □ Library Extra Hours was transferred out to Recreation and Community Services Division. Public Affairs The movement out of several programs not directly related to technology and communications were transferred out to Recreation and Community Services: □ Community Outreach □ Neighborhood Watch □ Emergency Disaster Preparedness Recreation and Community Services (previously Parks and Recreation) I am recommending to City Council that the City change the name of the department to Recreation and Community Services, as their programs are broad based and comprise recreation, community and neighborhood programs. The trend in this area is to move from a traditional Parks and Recreation name to that of Community Services, however, I am cognizant of our West Valley Community Services organization and do not want to have our citizens confused about what each offers. Thus, I have retained the Recreation component in the name and believe that this will be reflective of what the "new" department's responsibilities are. With the appointment of the new director, the following divisions have been added to the department due to their neighborhood/community focus. These include: □ Disaster Preparedness - SCC Fire liaison and Disaster Council; □ Citizen Corps (CERT, MRC, CARES); □ Neighborhood Watch; □ Neighborhood Captains, and □ Sister Cities. 9 In addition, the department will now be liaison to the Sheriff, Library, and the Schools. This includes but is not limited to negotiation of these contracts and facilitating routine meetings to pursue additional programs/partnerships with the organizations. The department will also be partnering with the Public Works department at a higher level than before to communicate maintenance goals and objectives for our parks/facilities and to provide input for major capital projects throughout the design and construction process. New System As part of the FY 2013-14 Mid-Year Budget, Council approved additional funding for a new Enterprise Resource System (ERP) that will include Human Resources, Payroll, Finance and Budget. Staff anticipates bringing a contract for approval before Council in late May or early June for final approval. The new system will provide the City with many additional features that will assist staff in continuing to provide a thorough and transparent budget. It is anticipated this new system will allow for the automation of many processes. Financial Policies and Schedules The budget contains the following new financial policies and schedules as listed below: •Special Funds Revenue, Expenditure and Fund Balance section •Revised One Time Revenue Use Policy The City also complies with the following additional policies and limits not listed in the Financial Policy section but updated and/or approved annually: Investment Policy The City Council annually updates and adopts a City Investment Policy that is in compliance with State statutes on allowable investments. By policy, the Audit Committee reviews the policy and acts as an oversight committee on investments. The policy directs that an external auditor perform agreed-upon procedures to review City compliance with the policy. The full policy is available on the City website as part of the May 6, 2014 City Council agenda packet. GANN Appropriations Limit The City’s appropriations limit for FY 2014-15 of $82,005,631 is $1,025,652, or 1.27% higher than the FY 2013-14 limit of $80,979,979. For FY 2013-14, the City’s estimated appropriations of proceeds from taxes, less statutory exclusions, are $45,307,000. This is 55.25% of the legal limit. If a city exceeds the legal limit, excess tax revenue must be returned to the State or citizens through a process of refunds, rebates, or other means that may be determined at that time. The appropriations limit is not expected to present a constraint on current or future budget deliberations. 10 As part of Stanford University’s Public Policy Practicum Program, the City worked with a group of Stanford students to develop a method to assign performance measures. Students conducted research and reported their finding and recommendations to City staff. Staff now intends to use this framework to embark on a citywide performance measure development. Staff anticipates completing this with the FY 2015-16 budget. Ideas for how to improve our budget, policies and process continue to be brought forward. Staff anticipates adding more items or changing/revising items as the year progresses. SPECIAL PROJECTS The FY 2014-15 Final Adopted Budget includes funding for several one-time Special Projects in various programs. These projects are identified as part of the Special Project section within each program and are summarized in the table below. This list does not include any multiyear project costs related to the Apple 2 Campus and ongoing Pavement Management costs. Program Expenditure Description BLDG MAINT CITY HALL 4,000.00 Bag fillers and Bearings Chiller BLDG MAINT CREEKSIDE 6,000.00 Light Upgrades PARK BATHROOMS 8,500.00 Epoxy floors and replace partitions BLDG MAINT MONTA VISTA CT 10,000.00 Monta Vista window upgrade BLDG MAINT SERVICE CENTER 15,000.00 Paint Fuel Tank BLDG MAINT QUINLAN CENTER 37,500.00 New Internet and Intranet sites BLDG MAINT SENIOR CENTER 56,000.00 Water conservation upgrade, fire sprinkler replacement and new ice machine SERVICE CENTER ADMINISTRATION 55,000.00 City wide office improvements and reconfiguration projects STREET TREE MAINTENANCE 27,000.00 Purchase of trees and badges STREET LIGHTING 25,000.00 Finish LED upgrades CONSTRUCTION PLAN CHECKIN 500,000.00 APPLE CAMPUS 2 Professional plan review for AC2 campus buildings, not including main campus, including, but not limited to, temporary facilities, sound wall, batch plant, corporate auditorium, fitness center, parking garage, entry tunnels, power plant, and Phase II. FY 2015-16 Budget Changes 11 Program Expenditure Description MID LONG TERM PLANNING 170,000.00 GPA PROJECT Project was authorized by the City Council in March 2013 Community Workshops held in July and October 2013 and January 2014. Planning Commission and City Council study sessions held on February 19, 2014 and March 4, 2014, respectively to finalize alternatives to be studied. Joint CC/PC Study Session on major policy topics considered in the General Plan Amendment held on April 1, 2014. Combined GPA/HE Draft EIR tentatively expected in June 2014. Final EIR tentatively expected in August 2014. PC and CC hearings tentatively scheduled for September/October 2014. MID LONG TERM PLANNING 65,000.00 HOUSING ELEMENT - City Council authorized project on November 4, 2013. Workshops and stakeholder meetings held between December 2013 and February 2014 to review recommended list of housing sites. Planning Commission and Council study sessions held on February 19, and March 4, 2014 to finalize list of sites to be studied in EIR. Combined GPA/HE Draft EIR expected in June 2014. Final EIR expected in August 2014. Council adoption of Draft Housing Element expected in October 2014. The Draft Housing Element to be sent to HCD for review. Final Housing Element adoption to be completed by March 31, 2015. CURRENT PLANNING 5,000.00 ROSEBOWL Estimated legal fees added to planning project budget per City Council/City Attorney request. CURRENT PLANNING 35,000.00 MAIN STREET Estimated legal fees added to planning project budget per City Council/City Attorney request. MID LONG TERM PLANNING 110,000.00 N./ S. DEANZA - Update of Conceptual Plans (North De Anza and South De Anza) in conjunction with the General Plan Amendment and Housing Element. 12 Program Expenditure Description MID LONG TERM PLANNING 170,000.00 PARKING ORDINANCE In February, the Planning Commission recommended adding the project to the upcoming 2014-15 work program to review parking requirements for various land uses in the Zoning ordinance. Proposed to begin in early 2015 after completion of the General Plan Amendment DEVELOPMENT SERVICES 40,000.00 3-YR SCANNING PROJECT Sort and destroy Public Works documents at City Hall that have exceeded their retention and scan/digitize the large backlog of projects with permanent retention into the City’s document management system Completion of conversion of paper and microfilm building permit and building plan record archives to digital format. GENERAL BUILDING 80,000.00 TRAFFIC SIGNAL MAINTENANC 75,000.00 Traffic Signal Intersection Modifications MID LONG TERM PLANNING 20,000.00 VALLCO -Estimated legal fees added to planning project budget per City Council/City Attorney request. 5,000.00 OAKS - Estimated legal fees added to planning project budget per City Council/City Attorney request. 443,000.00 HEART OF THE CITY - Council provided direction in August 2013 to study side setbacks and residential density for projects. The street side setback will be clarified in the first phase. City staff is currently working with consultant, MIG, to prepare the proposed HOC street side yard setback amendments. Proposed HOC street side setback amendments to be reviewed by PC and CC in Fall 2014. Other Zoning Ordinance (residential density, etc.) and HOC amendments to be reviewed as part of/after General Plan/Housing Element process. ENVIRONMENTAL AFFAIRS 25,000.00 Climate Action Plan SPORT FIELDS JOLLYMAN CRK 100,000.00 Parking lot light upgrades LIBRARY FACILITIES MAINTENANCE 25,000.00 Hybrid DVR 10,000.00 Window Replacements BLACKBERRY FARM FACILITIES MAINTENANCE 16,000.00 Floors , paint and doors at Blackberry Farm 5,000.00 Purchase of pool sweep 15,000.00 Maintenance of pool slide 3,500.00 Purchase of sandwich refrigerator 3,000.00 FRP Restrooms 13 Program Expenditure Description 15,000.00 Golf Course restroom upgrades GENERAL BUILDING 200,000.00 Comprehensive Fee Study to include comparative survey, subsidy levels and fee calculations. Engineering, Building and Planning fees should be comprehensively reviewed every 7 years. Last complete review was in 2003. CREEKSIDE PARK 9,000.00 Purchase of 10 tables, 20 chairs, 1 cart and a camera security system MONTA VISTA RECREATION CENTER 10,000.00 Purchase of 14 tables, 40 chairs, 1 cart and a camera security system TOTAL $2,398,500 14 FY 2014-15 FISCAL OUTLOOK Overview As shown in the chart below, the Final Budget is mostly funded by the General Fund (64%). Fund Type Total Proposed Expenditures Total Proposed Revenue Fund Balance & One Time Funding Required General 77,551,969 56,112,500 (21,439,469) Special Revenue 16,264,869 15,523,300 (741,569) Debt Service 3,171,838 3,171,838 - Capital Projects 4,968,000 16,184,787 11,216,787 Enterprise 10,228,239 7,104,935 (3,123,304) Internal Service 7,291,497 4,955,033 (2,336,464) Total 119,476,412 103,052,393 (16,424,019) Final Adopted Budget by Fund General Fund The General Fund is used to pay for core services such as public safety, recreation and community services, planning and community development, streets and trees, and a host of other vital services. The revenue used to pay for these services comes primarily from local taxes such as property tax and sales tax, franchise fees, charges for services, and a variety of other discretionary sources. As illustrated in the chart below, the majority of General Fund revenue supports funding for non-departmental, public works and law enforcement. City Council & Commissions 690,454 0.9% Administration 3,817,005 4.9%Law Enforcement 10,175,620 13.1%Public Affairs 558,195 0.7% Administrative Services 2,310,281 3.0% Recreation and Community Services 5,467,019 7.0% Planning and Community Development 7,281,754 9.4% Public Works 14,368,355 18.5% Non Departmental 32,883,286 42.4% 15 General Fund revenue is estimated at $56.1 million in the FY 2014-15 Final Adopted Budget (excluding fund balance). This is an overall decrease of $38.3 million (-39.9%) when compared to the FY 2013-14 Amended Budget and a $2.9 million (3.1%) increase from the FY 2012-13 actual revenue received. One-time revenues related to the Apple Campus 2 project, including the sale of Pruneridge Avenue ($23.8 million) and construction tax ($6.8 million), will result in making FY 2012-13 revenues peak. Underlying ongoing revenues in FY 2014-15 are projected to remain relatively flat with increases in Property Taxes, Transient Occupancy Taxes and Franchise Fees. These offset by decreases in development related taxes and fees given revenue from large construction projects (Rosebowl, Main Street, Biltmore, Apple Campus 2) that have largely been captured. The General Fund unassigned fund balance is projected to decrease from the current year estimate of $27.9 million to $882,038 in FY 2014-15. As shown in the chart below, the FY 2013-14 ending fund balance is estimated to be $27.9 million, or 65.8% higher than the FY 2013-14 Adopted Budget ending fund balance estimate. The decrease in unassigned fund balance is due to the new reserve policy that recommends any unassigned fund balance above the $400,000 maximum be transferred to the Capital Reserve. In order to meet the $400,000 policy level in the five year forecast and additional $482,038 must remain in unassigned fund balance for FY2014-15. GENERAL FUND BALANCE 2012-13 2013-14 FY 13-14 FY 14-15 Percent Actual Final Estimate Final Adopted Change $14,010,513 $4,416,454 $27,886,807 $882,038 (97%) Special Revenue Funds Special Revenue Funds are a fund type used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specific purposes. Special Revenue Funds account for 8% of the City-wide expenditure budget. The largest Special Revenue Fund is the one for streets and roads, transportation. Other funds account for storm drain and affordable housing programs. The Final Adopted Budget for Special Revenue Funds for FY 2014-15 is $15.3 million, an increase of $6.1 million from FY 2013-14 final budget expenditures. The increase is primarily due to increased cost for pavement maintenance and several capital projects. Budgets within the Special Revenue Funds are funded by $2.9 million in department revenue and $11.6 million in transfers from the General Fund, bringing total funding sources for the fund to $14.5 million. This will result in a use of fund balance of $741,569. The Special Revenue Funds are projected to end the year with fund balances of $14.6 million. 16 Capital Projects Funds The Capital Improvement Project Fund, Stevens Creek Corridor Park, and Capital Reserve are currently in the Capital Projects Fund type category. This fund type is typically used to account for financial resources that are used for the acquisition or construction of major capital facilities or to provide facilities for City departments. The Final Adopted budget for Capital Projects Funds for FY 2014-15 is $5 million in new capital projects. These new capital projects will be funded by $1 million in transfer in from the Recreation Fund and $11.2 million in transfers from the General Fund. The$ 5 million budget is slightly higher than FY 2013-14 final budget expenditures due to the cost of the recommended capital projects in FY 2014-15. The Capital Reserves will be replenished above the $5 million reserve policy level. As part of this budget document staff is recommending an updated Reserve and One Time Use Policy that will transfer any General Fund unassigned fund balance above the $400,000 policy level out to the capital reserve. Enterprise Funds Enterprise Funds are set up for specific services that are funded directly by fees charged for goods or services. Enterprise Funds consist of Resource Recovery for the solid waste collection franchise, Blackberry Farm for the City-owned golf course, the Cupertino Sports Center, and Recreation Programs for cultural, youth, teen, sports, and physical recreation programs. The Final Adopted budget for Enterprise Funds for FY 2014-15 is $10.2 million, an increase of $2.1 million, or 26% from the FY 2013-14 Final Budget. The increase in expenditures is primarily driven by new parks capital projects. Budgets within the Enterprise Funds are funded by $7 million in program revenue and $113,657 in transfers from the General Fund. The Enterprise Funds also rely on $3.1 million of prior year fund balance, bringing total funding sources for the funds to $10.2 million. The Enterprise Funds are projected to begin the fiscal year with $10.7 million in fund balances and are projected to end the year with fund balances of $7.6 million. Internal Service Funds Internal Service Funds are used for areas where goods or services are provided to other City departments or governments on a cost-reimbursement basis. Internal Service Funds include funds and programs for information technology, City Channel, website, workers’ compensation, equipment, compensated absence, long-term disability, and retiree medical insurance. The Final Adopted budget for the Internal Service Funds is $7.3 million, which is $0.6 million, 9% higher than the FY 2013-14 Final Budget. This increase is primarily attributed to the purchase of several pieces of replacement equipment and vehicles and is offset by decreased 17 expenditures in Retiree Medical due to the City paying off the unfunded liability associated with this benefit. Budgets within Internal Service Funds are funded by $7.3 million in department revenue, $590,647 from the General Fund, and $2.3 million from depreciation reserves bringing total funding sources for the funds to $7.3 million. CURRENT ECONOMIC UPDATE AND STATE FINANCIAL CONDITION National Economic Conditions The U.S. economy is continuing to experience slow and steady growth. US Gross Domestic Product (GDP) increased 1.9% in 2013, which is 0.9 percentage points lower than the 2.8% increase experienced in 2012, according to the Bureau of Economic Analysis. The increase in real GDP in 2013 primarily reflected positive contributions from personal consumption, exports, residential and nonresidential fixed investment, and private inventory investments. Those were partly offset by reduced federal spending resulting from the shutdown in October 2013 and an increase in imports. Consumer confidence, as reflected by The Conference Board Consumer Confidence Index, has rebounded in the last month. In March, the Index increased 4.0 points, to 82.3 compared to February. This represents a significant increase compared to dismal consumer confidence level of 59.7 in March 2013. The increase in consumer confidence is attributable to optimism around future job prospects and the overall economy, although data shows that consumers are somewhat less optimistic about income growth. Unemployment is falling and jobs are being created. The U.S. unemployment rate stood at 6.7% in March 2013 representing a 0.8 percentage point drop compared to the March 2012 unemployment rate of 7.5%, according to the Bureau of Labor Statistics. While the unemployment rate has improved from a high of 9.6% in 2010, it remains well above pre- recession levels of 4-5%. The economy generated about 189,000 new jobs each month in 2013. Although we have yet to reach full employment levels, the nation has recovered 94% of the jobs lost during the recession. California’s recovery spread to more sectors of the economy in 2013. The unemployment rate fell more quickly than the national rate, to 8.1% in March 2014 from 9.8% at the end of 2012. Although the unemployment rate is not expected to drop below 7.0% until the middle of 2016, the jobs lost during the recession are forecast to recover by the end of 2014 due to relatively robust job growth. California is expected to continue to add jobs at around a 2% annual growth rate (340,000 jobs per year) through 2016. The housing recovery continues with the prices of 18 single family homes up 14.9% compared to March of last year according to the California Association of Realtors, although sales are down 12.3% due to limited supply. Cupertino Economic Conditions The economic performance in Silicon Valley and Cupertino continues to show strength. Data from the State of California Employment Development Department paints a similar picture. Employment in the San José/Sunnyvale/Santa Clara Metropolitan Statistical Area (MSA) continues to increase. The preliminary estimate of the March 2014 employment level in the MSA was 990,800, a 4.3% increase from the March 2013 level of 950,200. The March 2013 unemployment rate of 6.3% has held steady since January and is lower than the 7.4% rate experienced a year ago. The March unemployment rate in the region is lower than the State unemployment rate of 8.1%, and the national unemployment rate of 6.7%. Housing prices remain strong since the same period in 2013. The February 2014 median single family home price of $1.4 million is 11.3% higher than the February 2013 median home price of $1.2 million. Property Tax revenue is expected to increase 5% compared to last year. Construction activity remains strong in Cupertino with Apple Campus 2 driving development growth. KEY BUDGET ASSUMPTIONS Revenue Assumptions The FY 14-15 Budget assumes moderate economic growth. Revenue projections for each category were based upon a careful examination of the collection history and patterns as they relate to such factors as seasonality and performance in the economic environment that the City is most likely to encounter in the coming year. Revenue assumptions are discussed in detail in the Fund Summary section under Financial Policies and Schedules. Personnel Assumptions Budgeted expenditures are separated into several cost categories: personnel, non-personnel, and transfers. Budgeted personnel expenditures factor in salary step increases for approximately 29% of employees who have yet to reach top step in their respective 19 classification’s salary range. Typically, a step increase is equivalent to a 5% increase in salary with a range of five salary steps. Personnel cost assumptions are completed at the employee level. Staff begins with current salaries and adjusts for any anticipated changes in compensation and benefits through the end of the current fiscal year. Once these increases have been factored in staff now has what base personnel costs will look like on July 1. Applied to this base are anticipated step, cost of living and equity increases as negotiated in the City’s three year contracts with all bargaining units. Then benefit changes are added, this includes retirement rate increases which are projected to increase by 3.6% in FY14-15. Lastly any newly requested positions are added. A total of 170.75 positions are budgeted in FY 2014-15, up from 164.75 in FY 2013-14 with two new positions added in FY 2013-14 (Service Center Superintendent and Limited Term Account Clerk) and four new positions being requested as part of the final budget in Recreation and Community Services (Parks Restoration Manager and Senior Center Case Manager) and Public Works (2 Maintenance Workers I/II). All but the Senior Center Case Manager that was requested was approved by Council as part the final budget. Non-Personnel Assumptions Non-personnel budgets were developed based on actual expenditures in prior years, and then adjusted for FY 13-14 funding needs. In addition, one-time projects will be separated out in FY 13-14 to ensure that expenditure trends reflect ongoing expenditure needs. Given this tightening of budgeted expenditures, contingencies totaling 15% of the total General Fund budget for contractual services and supplies and materials have been established. This contingency level is recommended by the Government Finance Officers Association. Of the 15% contingency, 10% is allocated proportionately amongst operating programs based on each program’s share of General Fund budget for contractual services and supplies and materials. The remaining 5% will be allocated to the City Manager’s Discretionary Program. Program contingency budgets may be used to cover unanticipated program expenses at the department’s discretion, while the use of the City Manager’s Discretionary Program will require City Manager approval. ONGOING CHALLENGES Revenue Volatility As discussed in the City’s Fiscal Strategic Plan, our revenue mix is heavily reliant on volatile business-to-business sales tax, which makes up approximately 24% of the City’s annual General Fund revenues. Business-to-business sales taxes are very sensitive to economic fluctuations as evidenced by Cupertino’s experience during the dotcom bust from 2000-2004. Our heavy 20 reliance on the volatile high tech industry also makes us vulnerable. The loss of two of our top three sales tax producers in FY 2013-14 has been partially offset by renegotiation in the Apple sales tax rebate agreement; however, it will only make the city more reliant on one single major tax producer, making us more vulnerable to its business volatility. Sales Tax Liability Beginning in FY 2013-14 and throughout the five-year forecast period, the City will be building up a Revenue Liability Reserve to account for the $14.4 million currently at risk ($12.4 from prior years and $2.0 million estimated in FY 2013-14). The City is assuming the loss of these sales tax revenues ongoing. Any sales tax revenues received from this source will also be placed in the reserve. Health Benefits There is uncertainty around how the implementation of the Affordable Care Act (ACA) will affect the City. Beginning in 2018, the so called “Cadillac Tax” will impose an excise tax for any employer-sponsored health coverage whose value exceeds $10,200 per year for individuals and $27,500 for families. A 40% excise tax will be imposed on the amount that exceeds the predetermined thresholds. Some of the City’s current health plans would fall under the definition of a Cadillac plan, however, CalPERS has assured cities its plans will remain under the Cadillac Tax level. Retirement Benefits Significant investment losses experienced by CalPERS during the great recession resulted in overall funded status of the retirement system dropping to 60.0% for public agencies. Given the recovery, the funded status has improved to 68.9% for public agencies. The desired goal is 100% funded status, where assets on hand are equal to the desired level of assets needed to pay pension benefits. After a thorough analysis, CalPERS actuaries determined the retirement system was at significant risk of falling to dangerously low funded status levels under existing actuarial policies. This prompted the CalPERS Board to adopt revised actuarial policies that aim to return the system to 100% funded level within 30 years. The new method includes changing the asset smoothing period from 15 years to 5 years and paying gains and losses over a fixed 30 year period with a 5-year ramp up at the beginning of the 30-year period and a 5-year ramp down at the end. The new method is expected to increase public agency retirement contributions beginning in FY 15-16. The CalPERS rate increase for FY 2014-15 is 8%, with an expected additional increase of at least 4.5% in FY 2015-16. In addition to CalPERS actuarial methods, forecasted increases could result from future asset returns, changing demographics, and salary 21 increases. Rates are predicted to increase substantially beginning in FY 2015-16 and level off after the 5-year ramp up period. 22 UNMET NEEDS As the City prepared its FY 2014-15 Final Adopted Budget, some issues surfaced for which funding had not yet been identified. These items include: Capital Improvement Projects – Several Capital Projects as listed in the unfunded project section of the Capital Improvement Plan (CIP). Current estimate for these unfunded projects is approximately $12.5 million. CONCLUSION The FY 2014-15 Final Adopted Budget is a balanced and fiscally responsible spending plan. This year continues to build on the added transparency and accountability that was included as part of the FY 2013-14 Final Budget. While we have met our goals to update many financial policies and schedules and have made the budget document easier to read, we continue to look for ways to improve our budget in the future. I want to take this opportunity to thank the budget team for their yeoman’s effort in preparing the budget for the Council for consideration this year. I also want to thank the department heads for their work on this year’s budget. Last but not least, I want to thank the Council for their leadership, guidance and support to make Cupertino the best community to live, work, and enjoy. Respectfully submitted, David Brandt City Manager 23 Budget Guide Mission Statement Budget Guide Glossary Commonly Used Acronyms What is a Revenue, Expenditure and Fund Balance Table City of Cupertino MISSION STATEMENT The Mission of the City of Cupertino is to provide exceptional service, encourage all members of the community to take responsibility for one another, and support the values of education, innovation and collaboration. 24 ELEMENTS OF THE BUDGET DOCUMENT The budget is the City’s fundamental policy document. It describes the City’s goals and details how resources are allocated to achieve these goals. In addition, the budget serves as the annual financial plan, an operations guide and a communications tool. The budget guide provides an overview of the elements of the budget document. It includes a glossary of budget terminology. ELEMENTS OF THE BUDGET DOCUMENT The budget document includes the following key elements: 1.Budget Message: The Budget Message is the City Manager’s transmittal letter submitting the budget to the City Council. The Budget Message summarizes the City’s current and long-term financial position, highlights new programs and organizational changes addressed in the budget and outlines both short and long-term goals of our city government. 2.Fiscal Strategic Plan: The Fiscal Strategic Plan Committee was formed to analyze current funding gaps and present a more accurate financial picture. The committee identifies one- time, non-recurring revenue and also reviews the latest audit report. 3.Budget Guide: The Budget Guide includes the City’s Mission Statement and other tools to assist the reader in identify key terminology in the budget document. 4.Community Profile: This section describes Cupertino’s history, the economic and city profiles, community statistics, recreation and community services, education, and additional areas of interest in the city. 5.Financial and Personnel Summaries: The Financial Summaries section provides financial information on projected revenues, expenditures, fund balances and reserves. This section includes the Budget Summary of Funds as well as detailed fund descriptions and information on all revenue sources and expenditure projections. In addition to 2013/14 information, this section includes fund balance trends and detailed revenue and expenditure projections for the next five years. This section includes an analysis of all City revenues by category. Our major revenue projections are based on trends, current economic indicators and other agency input. Sales tax projections are based on input from our sales tax consultants, industry trends and major company forecasts. Property tax revenues are projected by the county and adjusted by staff based on known trends. Park dedication fees are estimated based on current development 25 projects and other taxes are reviewed quarterly and budgets are based on this trend analysis. 7. Departmental Operating Budgets: The Departmental Operating Budgets section details historical and proposed expenditures by operating department. The City is organized into seven key operating functions, including Administration, Law Enforcement, Public and Environmental Affairs, Administrative Services, Parks and Recreation, Community Development and Public Works. Each department budget includes a summary narrative, financial information regarding the department and each of its major divisions and personnel information. Expenditures for employee compensation and benefits are based on negotiated contracts. The materials categories of expenditures are based on trends. Contract services and capital outlay are justified each year by the departments. Special Projects include any one time project or cost. Departmental expenditures are divided into eight categories, which include the following charges: Employee Compensation represents permanent full-time and part-time salary costs and overtime. Employee Benefits represents PERS retirement, health insurance costs, and other benefits. Materials represents items purchased for repair and maintenance, operational activities such as books, uniforms and recreation supplies, and office supplies. Contract Services represents legal, consulting and other professional services, contract repair and maintenance, utility charges, training and memberships, equipment rentals, insurance and employment services. Cost Allocation represents Cost Allocation and Internal Service charges to user departments Appropriations for Contingency represent 10% of total budgeted materials and contract costs and is place for unexpected expenditures and/or emergencies. Capital Outlay represents expenditures for tangible fixed assets including land, buildings, furniture, equipment and City vehicles. Special Projects represent any one time projects or costs. 26 Debt Service/Other represents principal and interest payments on outstanding debt and interfund transfers. 8.Non-Departmental Operating Budgets: The Non-Departmental Operating Budgets section details historical and proposed expenditures for the functions of interfund transfers and debt service. 9.Capital Improvements: The Capital Improvements section details the proposed capital projects for 2014-15 through 2018-19. These projects are organized into five categories: Parks, Buildings, Streets, Traffic Facilities, and Storm Drainage. The five-year budget denotes funding sources and a description of each project. The City Council approves funding of Capital Improvements on a total project basis. The project may expend the funds over multiple years. GLOSSARY OF BUDGET TERMINOLOGY The City's budget contains specialized and technical terminology that is unique to public finance and budgeting. To help the reader understand the terms, a glossary of budgetary terminology has been included in the document. Adopted Budget - Revenues and appropriations approved by the City Council in June for the following fiscal year. Allocated Costs - An expense charged by one department/division to another for services performed or expenditures of a general nature that are charged to one main account and allocated to other departments/divisions by a specified formula. Appropriation - An authorization made by the City Council that permits the City to incur obligations and to make expenditures of resources. Budget - A financial plan for a specific period of time (fiscal year) that matches all planned revenues and expenditures with various municipal services. Budget Amendment - A legal procedure utilized by the City Manager to revise a budget appropriation. Adjustments to expenditures within or between departmental budgets may be accomplished administratively. City Council approval is required for additional appropriations from fund balance or new revenue sources. Capital Improvement Program - A plan for capital expenditures to provide for the acquisition, expansion or rehabilitation of an element of the City's physical plant to be incurred over a fixed period of several future years. 27 Capital Outlay - Expenditures relating to the purchase of equipment, land and other fixed assets. Cost Allocation Plan – A plan that details how indirect costs are calculated and allocated to user departments. Cost Recovery - The establishment of user fees that is equal to the full cost of providing services. Department - A major administrative segment of the City that indicates overall management responsibility for an operation or a group of related operations within a functional area. Division - A unit of organization that reports to a department. Enterprise Fund - A fund established to account for activities that are financed and operated in a manner similar to private business enterprises, in which costs of providing services are primarily recovered through user fees. Estimated Budget - The status of appropriations between July 1 and June 30 includes the adopted budget, budget amendments, prior year encumbrances, approved carryovers, and transfers between objects, divisions and departments. Expenditure - Utilization of fund resources. Expenditures include operating expenses, debt service and capital outlays. Expenditure Category - A basis for distinguishing types of expenditures. The major expenditure categories used by the City are: employee compensation, employee benefits, materials, contract services, appropriations for contingency, special projects, capital outlay and debt service. Fiscal Year - A twelve-month time period signifying the beginning and ending period for recording financial transactions. The City has specified July 1 through June 30 for its fiscal year. Fund - A fiscal and accounting entity for which the recording of financial transactions is made for the purpose of carrying on specific activities in accordance with the requirements placed upon the use of financial resources. Fund Balance - The net effect of assets less liabilities at any given point in time. General Fund - The fund used to account for the major operating revenues and expenditures of the City, except for those financial resources that are required to be accounted for in another fund category. General Fund revenues are derived primarily from property and other taxes. Goal - Broad mission statements that define the purpose of a department. 28 Infrastructure – Long lived capital assets that normally are stationary in nature and can be preserved for a significantly greater number of years than most capital assets. Examples include roadways, bridges, and drainage systems. Internal Service Fund - A fund used to account for the services provided by one department to other departments on a cost-reimbursement basis. Operating Budget - A financial plan for the provision of direct service and support functions that provide basic governmental services. The operating budget contains appropriations for such expenditures as employee compensation, materials, contract services, capital outlay and debt service. It does not include Capital Improvement Project expenditures. Reserve - An account used to designate a portion of the fund balance for a specific future use and is, therefore, not available for general appropriation. Revenue - Increases in fund resources. Revenues include income from user fees, taxes, permits, and other sources. Section - A unit or organization that reports to a division. Self-Supporting Activity - An enterprise activity where all service costs (including principal and interest debt payments) are primarily covered solely from the earnings of the enterprise. Subsidy - Supplemental resources provided to ensure adequate funding when anticipated expenditures exceed revenues. User Fees - Fees charged to users of a particular service provided by the City. 29 COMMONLY USED ACRONYMS ABAG Association of Bay Area Governments AYSO American Youth Soccer Organization B/PAC Bicycle/Pedestrian Advisory Committee BAAQMD Bay Area Air Quality Management District BMR Below Market Rate CAFR Comprehensive Annual Financial Report CAP Cost Allocation Plan CMTA California Municipal Treasures Association CPI Consumer Price Index CPUC California Public Utilities Commission CSMFO California Society of Municipal Finance CYSA California Youth Soccer Association EAP Employee Assistance Program EIR Environmental Impact Statement EOC Emergency Operations Center ERAF Education Revenue Augmentation Fund FEMA Federal Emergency Management Agency FLSA Fair Labor Standards Act FPPC Fair Political Practices Commission FSA Flexible Spending Account GASB Governmental Accounting Standards Board GFOA Governmental Finance Officers Association HVAC Heating Ventilation and Air Conditioning IPM Integrated Pest Management JPA Joint Powers Authority LTD Long Term Disability MOU Memorandum of Understanding MTC Metropolitan Transportation Commission OES Office of Emergency Services OPEB Other-Post Employment Benefits PC Planning Commission PEMHCA Public Employees’ Medical and Hospital Care Act PERS (aka Calpers) Public Employees’ Retirement Systems PIO Public Information Officer PTA Parent Teacher Association RDA Redevelopment Agency RFP Request for Proposals RFQ Requests for Qualifications RHNA Regional Housing Needs Allocation RMS Records Management System RWQCB Regional Water Quality Control Board UBC Uniform Building Code YAC Youth Advisory Commission VSP Vision Service Plan 30 WHAT IS A REVENUE, EXPENDITURE AND FUND BALANCE TABLE? Administration - City Manager Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - Charges for Services - - - 138,497 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ 138,497$ Expenditures Employee Compensation 240,187 253,346 267,696 341,585 Employee Benefits 74,550 83,477 89,514 136,310 Materials 35,838 24,391 51,750 32,203 Contract Services 313 - 10,000 10,000 Appropriations for Contingency - - - 4,220 Cost Allocation 3,000 2,900 22,900 131,050 Capital Outlay - - 14,500 - Special Projects - - - - TOTAL EXPENDITURES 353,888$ 364,114$ 456,360$ 655,368$ Fund Balance (Use of)- - - - General Fund Costs 353,888$ 364,114$ 456,360$ 516,871$ 2010-2011 Actual 2011-2012 Actual 2012-2013 Legal Budget 2013-2014 Recommended Budget Taxes – Money received from tax revenue Total Revenue – Total all revenue categories Employee Compensation – Full time and part time salaries Licenses and Permits – Money received from these sources Employee Benefits –Employee benefits including, health insurance and retirement Use of Money and Property – Interest earnings, facility and concession rents Materials – All material, conference and training costs Intergovernmental Revenue – Funds received from Federal, State or Local government such as grants Contract Services – All contracted goods and services Charges for Services – Fees collected for services provided by the department Appropriations for Contingency – Fund for unexpected expenses and emergencies Fines and Forfeitures – Money received from fines and penalties Cost Allocation – Cost of services from other City departments and depreciation expenses Miscellaneous Revenue – Money received from various sources such as donations, salvage and legal settlement Capital Outlay – Land, Buildings, vehicles, infrastructure & assets used in operation beyond 1 yr Interdepartmental Revenue – Interdepartmental service charges and transfers Special Projects – One time projects or costs Total Expenditures – Total all expenditure categories Fund Balance – Revenue not spent in the previous year General Fund Costs – Total Expenditures minus Total Revenue minus fund balance equals General Fund Costs REVENUE TOTALS EXPENDITURE 31 Community Profile History Cupertino owes its name and earliest mention in recorded history to the 1776 expedition led by the Spaniard, Don Juan Bautista de Anza, from Sonora, Mexico to the Port of San Francisco to found the presidio of St. Francis. Leaving the majority of the party of men, women, and children in Monterey to rest from their travels, deAnza, his diarist and cartographer, Petrus Font, and 18 other men pressed on through the Santa Clara Valley in late March to their San Francisco destination. With the expedition encamped in what is now Cupertino, Font christened the creek next to the encampment the Arroyo San Joseph Cupertino in honor of his patron, San Guiseppe (San Joseph) of Cupertino, Italy. The arroyo is now known as Stevens Creek. The village of Cupertino sprang up at the crossroads of Saratoga-Sunnyvale Road (now DeAnza Boulevard) and Stevens Creek Boulevard. It was first known as West Side; but by 1898 the post office at the Crossroads needed a new name to distinguish it from other similarly named towns. John T. Doyle, a San Francisco lawyer and historian, had given the name Cupertino to his winery in recognition of the name bestowed on the nearby creek by Petrus Font. In 1904 the name was applied to the Crossroads and to the post office when the Home Union Store incorporated under the name, The Cupertino Stores, Inc. Many of Cupertino’s pioneer European settlers planted their land in grapes. Vineyards and wineries proliferated on Montebello Ridge, on the lower foothills, and on the flat lands below. After 1906 a lot more than grape growing was going on in Cupertino. Orchards were thriving and new businesses were being started. In the late 1940’s Cupertino was swept up in Santa Clara Valley’s postwar population explosion. Concerned by unplanned development, higher taxes, and piecemeal annexation to adjacent cities, Cupertino’s community leaders began a drive in 1954 for incorporation. Cupertino rancher Norman Nathanson, the Cupertino – Monta Vista Improvement Association, and the Fact Finding Committee played important roles in this movement. Incorporation was approved in the September 27, 1955 election. Cupertino officially became Santa Clara County’s 13th City on October 10, 1955. A major milestone in Cupertino’s development was the creation by some of the city’s largest landowners of Vallco Business and Industrial Park in the early 1960’s. Of the 25 property owners, 17 decided to pool their land to form Vallco Park, six sold to Varian Associates, a 32 thriving young electronics firm, founded by Russell Varian, and two opted for transplanting to farms elsewhere. The name Vallco was derived from the names of the principal developers: Varian Associates and the Leonard, Lester, Craft, and Orlando families. 2014 Community Economic Profile Cupertino, with a population of 60,009 and city limits stretching across 13 square miles, is considered to be one of the San Francisco Bay Area’s most prestigious cities in which to live and work. Economic health is an essential component to maintaining a balanced city, which provides high- level opportunities, and services that create and help sustain a sense of community and quality of life. Public and private interests must be mutual so that our success as a partnership is a direct reflection of our success as a community. The cornerstone of this partnership is a cooperative and responsive government that fosters business and residential prosperity and strengthens working relationships among all sectors of the community. Our economic development strategies are tailored to address the specific needs of Cupertino. Because this is a mature, and 90% built-out city, the focus is on business retention and revitalization. Business recruitment is site specific and targeted to industries that enhance, rather than draw from, our existing business base. Cupertino is home to many well-known high-tech companies, and offers a dynamic and exciting business climate. Apple Inc., Verigy, Durect Corporation, and Seagate are headquartered in the city. DeAnza College, one of the largest single-campus community colleges in the country, is another major employer. The City’s proactive economic development efforts have resulted in a number of innovative, mutually beneficial partnerships with local companies. The City strives to retain and attract local companies through active outreach and an entitlement process that is responsive and customer oriented. The Vallco shopping center includes Macy’s, JC Penney, and Sears as anchors and features many exciting entertainment and eating venues. Shoppers can enjoy the latest shows at the 33 AMC 16-screen theater, skating at the mall’s full-size ice rink, and bowling at the chic and upscale Bowl Mor Lanes. They can begin or top off the evening with fine dining at the critically- acclaimed Alexander’s Steakhouse or enjoy more casual cuisine at TGI Friday’s, Benihana’s, Dynasty Seafood Restaurant, California Fresh , and the international food court. The city features many other stores, including TJ Maxx and Home Goods, Whole Foods, Target, and over 160 restaurants to serve the local workforce and residents. Cupertino features five hotels: Cupertino Inn, Hilton Garden Inn, Marriott Courtyard, the Cypress Hotel, operated by the Kimpton Group and The Aloft Cupertino Hotel, operated by Starwood Hotels & Resorts. The redevelopment of “Homestead Square,” located at Homestead Road and DeAnza Boulevard, will include a 24-hour Safeway, Ulta, Ross Stores, Stein Mart and numerous other tenants to complement the area. Ride Aid, Michael’s and FedEx Kinko’s are also part of the project and currently open for business. Construction is scheduled to be complete by the end of the 2014. In addition, Cupertino is excited to have new retail commercial development projects underway, including “Main Street Cupertino” on Stevens Creek Boulevard, the “Biltmore” on DeAnza Boulevard, and “Saich Way Station” on Stevens Creek Boulevard and Saich Way. Each project features mixed use to accommodate the growing retail and residential needs of the community. The City of Cupertino has a history of providing high-level municipal services to complement the sense of community and quality of life enjoyed by our constituents. The City will continue to enhance and promote a strong local economy to provide municipal services that make Cupertino a place that people are proud to call home. 2014 City Profile The City of Cupertino operates as a general law city with a City Council-City Manager form of government. Five council members serve four year, overlapping terms, with elections held every two years. The council meets twice a month on the first and third Tuesday at 6:45 p.m. in the Community Hall. The City has 169.75 authorized full-time benefited employee positions. City departments include Administration (City Council, commissions, city manager, city attorney); Administrative Services (finance, human resources, information technology, city clerk, neighborhood watch, emergency preparedness, code enforcement); Community Development (planning, building, and economic development); Recreation and Community Services; Public Works (engineering, maintenance, transportation, solid waste, and storm drain management); and Public and Environmental Affairs. Police service is provided by the Santa Clara County Sheriff’s Department, and fire service is provided through the Santa Clara County Fire District. 34 Assisting the City Council are several citizen advisory commissions/committees which include housing, telecommunications, fine arts, library, planning, audit, parks and recreation, bicycle and pedestrian, teen, economic development, strategic planning, and public safety. Members of the volunteer boards are appointed by the City Council and vacancies are announced so that interested residents may apply for the positions. Residents are kept informed about city services and programs through the Cupertino Scene, a monthly newsletter; The City Channel, Cupertino’s government access cable TV channel; and the city’s website. Housing The average listing of an existing single- family home is $1,349,000 as of 2014. Community Health Care Facilities Cupertino is served by the Cupertino Medical Clinic, NovaCare Occupational Health Services. Nearby hospitals include Kaiser Permanente Medical Center in Santa Clara, El Camino Hospital in Mountain View, O’Connor Hospital in San Jose, Community Hospital of Los Gatos, Stanford Hospital in Palo Alto, and the Saratoga Walk-in Clinic in Saratoga. Utilities Gas & Electric – Pacific Gas and Electric, 800- 743-5000. Phone – AT&T, residential service, 800-894- 2355; business service, 800-750-2355. Cable – Comcast, 800- 945-2288. Solid Waste & Recycling – Recology, 408-725- 0420. Water – San Jose Water Company, 408-279- 7900 and California Water, 650-917-0152. Sewer Service – Cupertino Sanitary District, 408-253-7071 Tax Rates and Government Services Residential, commercial, and industrial property is appraised at full market value, as it existed on March 1, 1975, with increases limited to a maximum of 2% annually. Property created or sold since March 1, 1975 will bear full cash value as of the time created or sold, plus the 2% annual increase. The basic tax rate is $1.00 per $100 full cash value plus any tax levied to cover bonded indebtedness for county, city, school, or other taxing agencies. Assessed valuations and tax rates are published annually after July 1. Retail Sales Tax: Cupertino 1%, State General Fund 3.9375%, State and Local Revenue Fund 1.0625%, State Local Public Safety 0.5%, State Local Revenue 0.5%, County Transportation 0.25%, Local District (Valley Transportation Authority) 1.125%. Grand Total = 8.7500%. Assessed Valuation: (Secured and Unsecured) Cupertino: $16,204,836,709 (7/1/13) County: $334,580,873,994 (7/1/13) Transportation Rail – CalTrain service to Gilroy and San Francisco, with local station four miles north of city; Amtrak station is 10 miles south. Air –Mineta San Jose International Airport 11 miles south; San Francisco International Airport 30 miles north. Bus – Santa Clara Valley Transportation Authority.Highways – Interstate Route 280, State Route 85. 35 Community Statistics Facts and Figures 1 Population in City Limits 60,009 Median Household Income $131,517 Median Age 39 Registered Voters 25,934 Democrats 9,507 Republicans 5,479 American Independent 367 Other 297 No Political Party designated 10,284 Top 40 Sales Tax Producers First Quarter 2014 (In Alphabetical Order) A2Z Development Granite Rock Company Shane Diamond Jewelers Alexander’s Steakhouse Insight Direct Shell Service Station Apple Computers Corporation JC Penney Company Skanska Argonaut Window & Door Joy Luck Place Restaurant Staples Benihana of Tokyo Macy’s Target BJ’s Restaurant & Brewery Marina Foods TJ Maxx California Dental Arts Michael’s Arts & Crafts Togo’s Chevron Service Stations Mirapath Union 76 Service Station Clark Pacific Outback Steakhouse US Gas Service Station CVS Pharmacy Ranch 99 Market Valero Service Station Cypress Hotel – Park Place Restaurant Rohde & Schwarz Verizon Wireless DeAnza College Campus Center Rotten Robbie Service Station Whole Foods Dynasty Restaurant Scandinavian Designs Elephant Bar Sears Cupertino is ranked as #11 under the 50 Safest Cities in California listed in the Safe Wise (safewise.com) report, a source for home security and safety advice. 1 U.S. Census Bureau 36 Demographic Information Community and Recreation Services Blackberry Farm Blackberry Farm has been upgraded and restored to improve the natural habitat for native trees, animals, and fish. Improvements to the park include construction of a new ticket kiosk, re- plastered pools, a new water slide, bocce ball, horseshoe courts, and numerous upgrades to the west bank picnic area. The park is located at 21979 San Fernando Avenue. Telephone: 408-777- 3140. The Blackberry Farm golf course is located at 22100 Stevens Creek Boulevard. Telephone: 408-253-9200. The Quinlan Community Center The City of Cupertino’s Quinlan Community Center is a 27,000 square foot facility that provides a variety of recreational opportunities. Most prominent is the Cupertino Room - a multi-purpose room that can accommodate 300 people in a banquet format. Telephone: 408-777-3120. 37 Cupertino Sports Center The Sports Center is a great place to meet friends. The facility features 17 tennis courts, complete locker room facilities, and a fully equipped fitness center featuring free weights, Cybex, and cardio equipment. A teen center is also included as well as a child watch center. The center is located at the corner of Stevens Creek Boulevard and Stelling Road. Telephone: 408-777-3160. Cupertino Senior Center The Senior Center provides a welcome and friendly environment for adults over age 50. There is a full calendar of opportunities for learning, volunteering, and enjoying life. There are exercise classes, a computer lab and classes, language instruction including English as a second language, and cultural and special interest classes. The center also coordinates trips and socials. The Senior Center is located at 21251 Stevens Creek Boulevard and is open Monday through Friday 8 a.m. to 5 p.m. Telephone: 408-777-3150. Civic Center and Library The complex has a 6,000 square foot Community Hall, plaza with fountain, trees and seating areas. City Council meetings are held in the Community Hall as well as Planning Commission and Parks and Recreation Commission sessions. The 54,000 square foot library continues to be one of the busiest in the Santa Clara County Library system. For more information call 408-446-1677. McClellan Ranch Park A horse ranch during the 1930’s and 40’s, this 18-acre park has the appearance of a working ranch. Preserved on the property are the original ranch house, milk barn, livestock barn, and two historic buildings: Baer’s Blacksmith Shop, originally located at DeAnza and Stevens Creek, and the old water tower from the Parish Ranch, now the site of Memorial Park. Rolling Hills 4-H Club members raise rabbits, chickens, sheep, swine, and cattle and a Junior Nature Museum, which features small live animal exhibits and dispenses information about bird, animal, and plant species of the area. McClellan Ranch is located at 22221 McClellan Road. Telephone: 408-777-3120. Education Winner of numerous state and national awards for excellence, our city’s schools are widely acknowledged to be models of quality instruction. Cupertino Union School District serves 18,000 students in a 26 square mile area that includes Cupertino and portions of five other cities. The district has 20 elementary schools and five middle schools, including several choice programs. Eighteen schools have received state and/or national awards for educational excellence. 38 Student achievement is exceptionally high. Historically, district test scores place Cupertino among the premier public school districts in California. The district is a leader in the development of a standards-based system of education and is nationally recognized for leadership in the use of technology as an effective tool for learning. Quality teaching and parent involvement are the keys to the district’s success. The Fremont Union High School District serves 10,000 students in a 42 square mile area covering all of Cupertino, most of Sunnyvale and portions of San Jose, Los Altos, Saratoga, and Santa Clara. The five high schools of the district have garnered many awards and recognition based on both the achievement of students and the programs designed to support student achievement. Many high schools in the district exceed their established achievement targets for the State Academic Performance Index. District students are encouraged to volunteer and/or provide service to organizations within the community. During their senior year, if students complete 80 hours of service to a non-profit community organization, they are recognized with a “Community Service Award” medal that may be worn during their graduation ceremonies. Building on its tradition of excellence and innovation, DeAnza College challenges students of every background to develop their intellect, character and abilities; to achieve their educational goals; and to serve their community in a diverse and changing world. DeAnza College offers a wide range of quality programs and services to meet the work force development needs of our region. The college prepares current and future employees of Silicon Valley in traditional classroom settings and through customized training arranged by employers. Several DeAnza programs encourage economic development through college credit courses, short-term programs, services for manufacturers, technical assistance, and/or recruitment and retention services. Cupertino is served by two local institutions of higher education: DeAnza College and the University of San Francisco. In addition to these schools, Cupertino’s location offers easy access to Stanford University, Santa Clara University and San Jose State University. 39 Things to do and See Euphrat Museum of Art The highly regarded Euphrat Museum of Art, at its new location next to the new Visual Arts and Performance Center at DeAnza College, traditionally presents one-of-a-kind exhibitions, publications and events reflecting the rich diverse heritage of our area. The Museum prides itself on its changing exhibitions of national and international stature, emphasizing Bay Area artists. Museum hours are 10 a.m. – 3 p.m. Monday through Thursday. Telephone: 408-864- 5464. Fujitsu Planetarium Stargazers have a Cupertino facility catering to their interests, the Fujitsu Planetarium on the DeAnza College campus. It hosts a variety of planetarium shows and events, including educational programs for school groups and family astronomy evenings. For more information, visit the website at http://planetarium.deanza.edu or call 408-864-8814. Flint Center The cultural life of the Peninsula and South Bay is enhanced by programs presented at the Flint Center for Performing Arts located at 21250 Stevens Creek Boulevard at DeAnza College campus. The center opened in 1971 and was named in honor of Calvin C. Flint, the first chancellor of the Foothill-DeAnza Community College District. The box office is open 10 a.m. – 4 p.m. Tuesday through Friday and one and one half hours prior to any performance. Box office: 408-864-8816; administrative office: 408-864-8820. Cupertino Historical Society The Cupertino Historical Society was founded in 1966 by a group of 177 longtime residents and is dedicated to the preservation and exhibition of the city’s history. Their museum, located at the Quinlan Community Center, 10185 N. Stelling Road, attempts to develop and expand the learning opportunities that it offers to the ethnically diverse community of the City of Cupertino. Telephone: 408-973-1495. Farmers’ Market Residents and visitors can visit the two farmers’ markets on Friday from 9:00 a.m. to 1:00 p.m. at the Vallco Shopping Mall parking lot behind JCPenney, and every Sunday from 9:00 a.m. to 1:00 p.m. at the Cupertino Oaks Shopping Center, 21275 Stevens Creek Blvd. 40 California History Center The California History Center and Foundation is located on the DeAnza College campus. The center has published 37 volumes on California history and has a changing exhibit program. The center’s Stocklmeir Library Archives boasts a large collection of books, a pamphlet file, oral history tapes, videotapes and a couple thousand student research papers. The library’s collection is for reference only. Heritage events focusing on California’s cultural or natural history are offered by the center each quarter. For more information, call 408-864-8987. The center is open September through June 9:30 a.m. to noon and 1:00 p.m. to 4:00 p.m. Tuesday through Thursday. 41 Financial Policies and Schedules THE ANNUAL BUDGET PROCESS The City’s annual budget is prepared on a July 1 to June 30 fiscal year basis. The budget process is an ongoing process that includes the phases of development, proposal, adoption, monitoring and budget amendments. The budget development phase begins in December with the preparation of budget instructions and work program development by the City Council and City Manager. During March, departments prepare the budgets for which they are responsible. These proposed department budgets are reviewed by the Finance Division using current and prior year trends data. The City Manager then reviews the proposals with the Director of Administrative Services and departmental staff and makes final decisions which form the basis of the City Managers Proposed Budget. The proposed budget is then submitted to the City Council in May. During the months of May and June, the City Council considers the budget proposals at a study session and public hearing. At these times, the Council hears from Boards, Commissions, community groups, and the public regarding budget requests and recommendations. The final budget is adopted by resolution in June and takes effect on July 1. Budget Amendment Process After the budget is adopted, the City enters the budget monitoring phase. Throughout the year, expenditures are monitored by the Finance Division staff and department managers to ensure that funds are used in an approved manner. Adjustments to expenditures within or between departmental budgets are accomplished on an as-needed basis administratively throughout the year. The City Manager and Department Heads can transfer funds between their line items and/or divisions as needed. City Council approval is required for additional appropriations from fund balances or for new revenue sources. 42 STRUCTURE OF CITY FINANCES COST ACCOUNTING The City of Cupertino has six internal service funds that account for information technology, city channel and website, equipment replacement, workers compensation, long-term disability and compensated absence, and retiree health costs experienced by City departments. Fund costs are allocated to user departments or operating funds based on salaries, equipment and software purchase price, actuarial studies and actual and projected service level. Please view the Cost Allocation Plan and Changes to the Internal Service Fund section of this document for details. Other employee fringe benefits such as medical, dental, life insurance, and pensions are directly added to department costs as a percentage of salaries. Staff salary and benefit costs are split among departments and related funds based on the anticipated percentage of time spent working in various departments. OVERHEAD COST ALLOCATION All overhead costs are allocated to the appropriate program within the limits of local, State and federal laws. The City will utilize a two-step method (double step down method) where costs are first allocated among the central service department support programs to arrive at the total costs of central service programs. Beginning in FY14 overhead/indirect costs associated with service department in the General Fund will be allocated based on Cost Allocation Plan (CAP). These total costs are then allocated to the departments and funds that are benefiting from these expenses. The corresponding revenue is collected by the General Fund for indirect/overhead costs associated with Cost Allocation Plan (CAP) and Internal Service Funds and allocated directly to the department providing the service. BASIS OF BUDGETING Basis of Budgeting refers to the method used to recognize revenues and expenditures in the budget. For the City of Cupertino, the basis of budgeting is the same basis used for accounting. The modified accrual basis is followed in the Governmental Funds, including the General, Capital, Debt Service, and Special Revenue funds. Under this basis, revenues are recognized when they become “susceptible to accrual”, which means they are both measureable and available. Measurable means the transaction can be determined. 43 The budget is split into nine divisions: City Council and Commissions, Administration, Law Enforcement, Public Affairs, Administrative Services, Parks and Recreation, Planning and Community Development, Public Works and Non Departmental (includes budget that are not attributable to any specific division). These divisions are further split into department then programs. The programs within the divisions are balanced at the department level within a given fund. COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) The Comprehensive Annual Financial Report (CAFR) is prepared by Maze and Associates according to “Generally Accepted Accounting Principles” (GAAP). CITIZEN PARTICPATION Every two years the City of Cupertino has a Community Survey completed by Godbe Research to measure resident’s satisfaction with living in the City, City Services and to identify issues facing the City. In addition, the budget study session and budget hearings are public meetings where citizen are given the opportunity to comment on the budget. The public can also provide feedback to two Council sub-committees, the Fiscal Strategic Planning and Audit Committees. 44 FUND STRUCTURE For accounting purposes, a state or local government is not treated as a single, integral entity. Rather, a government is viewed as a collection of smaller separate businesses known as ‘funds’. Fund accounting is an accounting system emphasizing accountability rather than profitability. In this system, a fund is a self-balancing set of accounts, segregated for specific purposes in accordance with laws and regulations or special restrictions and limitations. The City’s finances are structured in a variety of funds that are the basic accounting and reporting entities in governmental accounting. The funds that comprise the FY 2013-14 budget are grouped into two major categories, Governmental Funds and Proprietary Funds. The purpose of each of the various funds within these two categories is described below: GOVERNMENTAL FUNDS Governmental Funds are those through which most governmental functions of the City are financed. The acquisition, use, and balances of the City’s expendable financial resources and the related liabilities (except those accounted for in the proprietary funds) are accounted for through governmental funds. Governmental funds include Tax Supported Funds, Special Revenue Funds and Federal Grant Funds. They are accounted for under the modified accrual basis of accounting. Tax Supported Funds Tax Supported Funds include the General and Capital Improvement Funds. The General Fund is the primary operating fund for governmental services. The Capital Improvements Fund is utilized for the acquisition or construction of major capital facilities. Tax Supported Funds Purpose General The General Fund is used to pay for core services such as public safety, parks and recreation, planning and community development, public works, and a host of other vital services. The revenue used to pay for these services comes primarily from local taxes such as property tax and sales tax, franchise fees, charges for services, and a variety of other discretionary sources. Capital Improvement Capital Improvement Projects This fund pays for the acquisition and/or construction of major capital facilities. 45 Tax Supported Funds Purpose Stevens Creek Corridor Park Capital Projects This fund pays for the design and construction of the Stevens Creek Corridor Park projects. Special Revenue Funds Special Revenue Funds are a fund type used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specific purposes. Special Revenue Funds include the Park Dedication, Transportation, Storm Drain, and Environmental Management / Clean Creeks funds. Special Revenue Funds Purpose Storm Drain Improvement This fund pays for the construction and maintenance of storm drain facilities, including drainage and sanitary sewer facilities. Park Dedication This fund pays for the activity granted by the business and professions code of the State of California in accordance with the open space and conservation element of the City’s General Plan. Environmental Management/Clean Creek/ Storm Drain This fund pays for all activities related to operating the non-point source pollution program. Transportation This fund pays for expenditures related to the maintenance and construction of City streets. Housing & Community Development This fund pays for the Federal Housing and Community Development Grant Program activities administered by the City. This fund also pays for activities related to the Below Market Rate Housing Program. Federal Grant Funds Federal Grant Funds include the Community Development Block Grant program. The Community Development Block Grant is a federally funded program for housing assistance and public improvements. Federal Grant Funds Purpose Community Development Block Grant This fund pays for activities related to the Community Development Block Grant (CDBG). 46 PROPRIETARY FUNDS Proprietary Funds are used to account for “business-type” activities. Proprietary Funds include Enterprise Funds and Internal Service funds. They are accounted for under the full accrual basis of accounting. Enterprise Funds Enterprise Funds are set up for specific services that are funded directly by fees charged for goods or services. Enterprise Funds include the Resource Recovery, Sports Center, Blackberry Farm Golf Course and Recreation funds. Enterprise Fund Purpose Resource Recovery This fund pays for operating costs related to the collection, disposal, and recycling of solid waste performed under a franchise agreement with Recology. Blackberry Farm Golf Course This fund pays for operating costs related to the Blackberry Farm Golf Course. Sports Center This fund pays for operating costs related to the Sports Center. Recreation Programs This fund pays for operating costs related to the City’s community centers and park facilities. Internal Service Funds Internal Service Funds are used for areas where goods or services are provided to other departments or governments on a cost-reimbursement basis. Internal Service Funds include the Information Technology, City Channel and Website, Equipment, Workers Compensation, Long- Term Disability/Compensated Absence, and Retiree Medical funds. Internal Service Funds Purpose Information Technology This fund pays for all technology related expenses for the citywide management of information services. This fund pays for the replacement of existing hardware and software and the funding of new hardware and software needs city-wide. Equipment is depreciated based on the acquisition or historical costs for the useful life of the asset using the straight line method. City Channel and Website This fund pays for all operating and equipment costs related to City Channel and the City Website. Workers’ Compensation This fund pays for claims and insurance premiums related to workers’ compensation. 47 Internal Service Funds Purpose Equipment Maintenance and Fixed Asset Acquisition This fund pays for the purchase and maintenance of fleet and general equipment having a value greater than $5,000 and expected life of more than one year. Assets are depreciated based on the acquisition or historical costs for the useful like of the asset and using the straight line method. Compensated Absences & Long Term Disability This fund pays for liabilities associated with employees retiring or leaving service and claims and premiums associated with long term disability. Retiree Medical This fund pays for Retiree Medical costs. 48 FISCAL POLCIES –Revenue Policies PURPOSE To establish revenue polices that assist the City in striving for and maintaining a diversified and stable revenue system to prevent undue or unbalanced reliance on any one source of funds. This revenue diversity will shelter the City from short-run fluctuations in any one revenue source. SCOPE All revenue sources across all funds. POLICY To the extent possible, maximize investment yield while maintaining a high level of liquidity for the City’s anticipated capital costs. Identify and recommend sources of revenue necessary to maintain the services desired by the community and to maintain the City's quality of life. Perform ongoing evaluations of existing sources of revenue to maximize the City's revenue base. Recover costs of special services through user fees. Pursue full cost recovery and reduce the General Fund fee subsidy to the degree feasible. Allocate all internal service and Cost Allocation Plan charges to appropriate user departments and Ensure that Enterprise activities remain self-supporting in the long term. 49 FISCAL POLCIES – Expenditure Policies PURPOSE To establish expenditure control polices through the appropriate internal controls and procedures. Management must ensure expenditures comply with the legally adopted or amended budget. SCOPE All expenditure categories across all funds. POLICY Each Department or Division Manager will be responsible for the administration of their department/division budget. This includes accomplishing the goals and objectives incorporated into the budget and monitoring each department/division budget for compliance with spending limits. Accurately charge expenditures to the appropriate chart of accounts; Maintain operating activities at levels which are offset by revenues; The City will make every effort to control expenditures to ensure City services and programs provided to its citizens and tax payers are cost effective and efficient; Evaluate expenditures at the department and project levels to ensure control; Before the City purchases any major asset or undertakes any operating or capital arrangements that create fixed assets or ongoing operational expenses, the implications of such purchases or arrangements will be fully determined for current and future years; All compensation planning and collective bargaining will include analysis of total cost of compensation which includes analysis of salary increases, health benefits, pension contributions, fringe benefits and other personnel costs. The City will only propose operating personnel costs which can be sustained by on-going operating revenues; Reduce costs and improve productivity through the use of efficiency and effective measures and Structure debt financing to provide the necessary capital while minimizing future debt service costs. 50 FISCAL POLCIES – Capital Improvement Policy PURPOSE To establish a Capital Improvement Policy to assist in future planning. SCOPE All anticipated Capital Improvement Projects for the current fiscal year plus four additional fiscal years. POLICY The City will prepare and update a five year Capital Improvement Plan (CIP) encompassing all City facilities Projects included in the CIP will have complete information on the need for the project (project justification), description and scope of work, total cost estimates, future cost estimates, future operating and maintenance costs and how the project will be funded. An objective process for evaluating CIP projects with respect to the overall needs of the City will be established through a priority ranking of CIP projects. The ranking of projects will be used to allocate resources to ensure priority projects are completed effectively and efficiently. Changes to the CIP such as addition of new projects, changes in scope and costs of a project or reprioritization of projects will require City Manager and City Council approval. The City will maintain its physical assets at a level adequate to protect the City’s capital investment and to minimize future operating maintenance and replacement costs. The City recognizes that deferred maintenance increases future capital costs, thus placing a burden on future residents. Therefore, the budget will provide for adequate maintenance and the orderly replacement of capital plant and equipment from current revenues when possible. The City will determine the least costly funding method for its capital projects and will obtain grants, contributions and low cost state or federal loans whenever possible. The City will utilize “pay-as-you-go” funding for capital improvement expenditures considered recurring, operating or maintenance in nature. The City may also utilize “pay-as-you-go” funding for capital improvements when current revenues and adequate fund balances are available or when issuing debt would adversely affect the City’s credit rating. 51 The City will consider the use of debt financing for capital projects under the following circumstances: • When the project’s useful life will exceed the terms of the financing • When resources are deemed sufficient and reliable to service the long-term debt • When market conditions present favorable interest rates for City financing • When the issuance of debt will not adversely affect the City’s credit rating and debt coverage ratios. 52 FISCAL POLCIES –Pension and Retirement Funding Policy PURPOSE To establish a policy for the funding of Retirement and Retiree health. SCOPE Retirement and Retiree Health costs citywide, across all funds. POLICY Fund all current pension liabilities shall be funded on an annual basis. Monitor certain health and dental care benefits for retired employees. Funding the liability for future retiree benefits will be determined by City Council action. 53 FISCAL POLCIES –Long Term Financial Stability Policies PURPOSE To establish a policy for Long Term Financial Stability SCOPE All programs across all funds POLICY Ensure ongoing productivity through employee training and retention programs. Pursue consolidation of resources and activities with other agencies and jurisdictions where beneficial. Ensure financial planning flexibility by maintaining adequate fund balances and reserves. Provide for major maintenance and repair of City buildings and facilities on a timely basis. Provide for infrastructure asset preservation that maximizes the performance of these assets at minimum life-cycle costs. Continually evaluate and implement long-term financial planning including technology automation, multiple year capital improvement programs, revenue and expenditure forecasting, automating and streamlining service delivery, stabilizing and repositioning revenue sources, and decreasing expenditures and risk exposure. 54 FISCAL POLICIES – Assigned and Unassigned Fund Balance and Use of One Time Funds Policy PURPOSE To establish assigned and unassigned fund balance and one time use policies. SCOPE The General Fund and Capital Funds. POLICY To maintain sufficient assigned and unassigned fund balance (general fund only) in each fund for the ability to meet following economic uncertainties: Economic Uncertainty I –$18,000,000 and represents two months of General Fund (GF) operating expenditures excluding transfers out plus a two year drop in total general fund revenue of 13% or approximately 1.5 months, excluding the use of reserves. Transfers out are primarily used to fund Capital Projects and do not represent on going expenditures. This assignment will change from year to year based on budgeted general fund expenditures and revenues.  Mitigate short-term economic downturns and volatility in revenues (2 years or less)  Sustain city services in the event of an emergency  Meet requirements for debt reserves  Meet operating cash flow requirements as a result of delay in the receipt of taxes, grant proceeds and other operating revenues Economic Fluctuations – $1,400,000 and represents the most recent transfer of local funds to the State. This reserve may change from year to year based on the Consumer Price Index (CPI).  For shifts of City funds to the state to address State budget deficits. PERS– $100,000 and represents the highest retirement rate increase based on the most recent five years of rate increases. This assignment may change from year to year based on retirement rates and citywide budgeted retirement costs.  For pension cost increases Unassigned – $400,000 and represents 1% of the total general fund operating budget. This assignment may change from year to year based on budgeted general fund expenditures. 55  Absorb unanticipated operating needs that arise during the fiscal year that were not anticipated during the budget process  Absorb unexpected claims or litigation settlements Capital Improvement – $5,000,000 and represents average dollars spent for capital projects in the last three fiscal years. This assignment may change from year to year based on actuals dollars spent on capital projects and anticipated future capital project needs.  Meet future capital project needs so as to minimize future debt obligations The City shall not use fund balances/reserves in lieu of revenues to pay for ongoing expenses except as specifically provided in the City’s reserve policy. The chart below summarizes reserve policy levels as described above: Funding Priority Reserve Reserve Level Escalator 1 Description GENERAL FUND 1 Economic Uncertainty $18,000,000 GF Budgeted Operating Expenditures 2 GF Budget Revenue 3 For economic downturns and major revenue changes. 2 Economic Fluctuations $1,400,000 CPI For shifts of City funds to the state to address state budget deficits. 3 PERS $100,000 Budgeted Citywide retirement costs For pension cost increases. 4 Unassigned $400,000 Budgeted GF Operating Expenditures 4 For mid-year budget adjustments and redeployment into the five year budget. CAPITAL PROJECT FUNDS 5 Capital Improvement $5,000,000 None Reserves set aside for future capital projects. 1 Rounded to the nearest hundred thousand 2 Excludes Transfers Out 3 Excludes the use of reserves 4 Excludes Transfers Out 56 Changes to Assigned Fund Balance – All reserves listed in this policy are classified as Assigned Fund Balance under Government Accounting Standards Board (GASB) Statement 54. Assigned fund balance is comprised of amounts intended to be used by the government for specific purposes that are neither committed nor restricted. Intent can be expressed by the governing body or by an official body to which the governing body delegates the authority. Changes to assigned fund balances must be approved by City Council. This policy will be reviewed annually as part of the budget process. Replenishment process – Should the City need to utilize any of the assigned fund balances listed in this policy, with the exception of the annual Infrastructure assignment, a plan to replenish the assignment will be developed in conjunction with its use. Excess – Funding of these reserves will come generally from one-time revenues, annual net income, and transfers from other reserves that exceed policy levels. They will be funded in the following priority order with any remaining funds to be placed in the Capital Reserve: 1) Economic Uncertainty 2) Economic Fluctuations 3) PERS 4) Unassigned 57 FISCAL POLICIES – Investment Policy The City Council annually updates and adopts a City Investment Policy that is in compliance with State statutes on allowable investments. By policy, the Audit Committee reviews the policy and acts as an oversight committee on investments. The policy directs that an external auditor perform agreed-upon procedures to review City compliance with the policy. The full policy is available on the City website as part of the May 6, 2014 City Council agenda packet. 58 DEBT LIMIT GANN APPROPRIATIONS LIMIT Fiscal Year 2014-15 Article XIIIB of the California State Constitution as enacted by Proposition 4, the Gann initiative of 1979, mandates a limit on the amount of proceeds of taxes that state and local governments can receive and appropriate (authorize to spend) each year. The purpose of this law is to limit government spending by putting a cap on the total proceeds of taxes that may be appropriated each year. The original Article XIIIB was further modified by Proposition 111 and SB 88 approved by California voters in June of 1990. Proposition 111 allows cities more flexibility in choosing certain inflation and population factors to calculate the limit. As of the time of the printing of this document the FY 2015 debt had not been updated by the State of California Department of Finance. As part of the Final Budget the GANN appropriations limit will be updated. Appropriations Subject to Limit The limit is different for each agency and the limit changes each year. Each year’s limit is based on the amount of tax proceeds that were authorized to be spent in fiscal year 1978-79 in each agency, modified for changes in inflation and population in each subsequent year. Proposition 111 has modified those factors to allow cities to choose either the growth in California Per Capita Income or the growth in non-residential assessed valuation due to new construction in the city. Alternatively, the city could select a population growth factor represented by the 0 10,000,000 20,000,000 30,000,000 40,000,000 50,000,000 60,000,000 70,000,000 80,000,000 90,000,000 Appropriation Limit Appropriation Subject to Limit 59 population growth in Santa Clara County. Each year the city establishes its appropriations limit for the following fiscal year. The City’s appropriations limit for fiscal year 2014/15 of $82,005,631 is $1,025,652 or 1.27% higher than the fiscal year 2013/14 limit of $80,979,979. For fiscal year 2014/15, the City’s estimated appropriations of proceeds from taxes, less statutory exclusions, are $45,307,000. This is 55.25% of the legal limit. If a city exceeds the legal limit, excess tax revenue must be returned to the State or citizens through a process of refunds, rebates, or other means that may be determined at that time. The appropriations limit is not expected to present a restraint on current or future budget deliberations. 60 Information Technology Replacement and Capitalization Policy Purpose The purpose of this policy is to establish guidelines for replacing and capitalizing technology equipment and systems. Replacement is indicated when a product has run its useful life and updating/upgrading is no longer an option. Capitalization of equipment requires the set aside of funding for future replacement. Generally, technology equipment with a life expectancy of at least 5 years and a total cost of over $5,000 shall be capitalized. Software with an expected life of at least 7 years or a cost of over $10,000 shall also be capitalized. Technology upgrades are determined by the Information Technology Division (IT) and user departments based on functionality, vendor support, and industry standards. Scope This policy covers the City of Cupertino: network infrastructure (routers, switches, firewalls, security appliances); server infrastructure (files servers, database servers, mail servers, web servers, etc); user laptops and workstations; mission-critical systems, telephone system (telephone equipment not already listed previously); desktop software; enterprise software; workgroup software; and broadcast video and audiovisual equipment. Cell phones, printers, and tablet devices are not covered by this policy as these items do not meet the minimum criteria for capitalization. Replacement of these items are at the discretion of the department. Policy All technology shall be replaced according to the following: Network infrastructure (routers, switches, firewalls) shall be replaced when no longer functional, as determined by the Information Technology Division (IT), or when parts or support are no longer available from the manufacturer. Replacement needs will be determined by IT annually as part of the operating budget process. Network infrastructure with a life expectancy of at least 5 years and a total cost of over $5,000 shall be capitalized. Server infrastructure shall be replaced when it is no longer functional (defined as not being able to meet its intended purpose), or when parts or support are no longer available from the manufacturer. These needs are evaluated annually by IT and user departments as part of the operating budget process. Servers are evaluated as they approach 3 years in service, and placed 61 on the schedule accordingly. Server lifetime may be extended by the purchase of additional memory or disk. Server infrastructure with a life expectancy of at least 5 years and a total cost of over $5,000 shall be capitalized. User workstations shall be replaced, on average, after 4 years as is industry standard. Zero Client work stations shall be replaced, on average, every 8 years. IT will determine the need for specific replacements. User workstations shall not be capitalized as they do not meet the minimum criteria for capitalization. Interoperable systems are defined as a group of interdependent and/or interoperable components that together form a single functional unit. These components may be interconnected by their structural relationships, their common functional behavior, or by both. Generally, for a system to be eligible for capitalization, the cumulative value of its components should be at least $5,000 and have a life expectancy of five years or more. Telephone system components (desktop and user equipment) is either repaired or replaced when determined no longer functional; telephone servers may be leased over 5 years and replaced at those times; the replacement period may exceed 5 years if the products are supported by vendors and parts are readily available. Telephone system components shall not be capitalized as they do not meet the minimum criteria for capitalization. Telephone system software is maintained under agreement with vendors and kept within 2 major versions to ensure functionality and vendor support. Enterprise Software replacement shall be determined individually by IT and the end users. Only those large enterprise systems with an expected life of at least 7 years or a cost of over $10,000 shall be capitalized. Desktop Software is replaced/updated according to Microsoft’s releases of Windows and Office. Software shall not be more than one version out of date to ensure functionality and vendor support. IT will generally wait at least 90 days after a new release to roll out new versions. Only software with an expected life of at least 7 years or a cost of over $10,000 shall be capitalized. Desktop software generally does not meet this criterion. Broadcast Video and Audiovisual Equipment/Systems shall be repaired or replaced when determined no longer functional. Replaced will occur on average after 10 years. Broadcast video and audiovisual equipment/systems with a life expectancy of at least 5 years and a total cost of over $5,000 shall be capitalized. Equipment that does not meet these criteria may still be capitalized if the item is a component of interoperable systems. 62 COMMUNITY FUNDING POLICY Purpose The City of Cupertino currently provides funding to local non-profit organizations in the areas of social services, fine arts and other programs for the general public. This policy establishes a standard application process whereby funding decisions of non-profit requests can be addressed on a fair and consistent basis by establishing a set of criteria for evaluating requests, ensuring that all entities follow a formal application process and pre-approving a dollar limit for those requests. Scope All requests for funding must comply with this policy. Policy The applicant should identify the services provided, purpose for the funds, how the expenditure aligns to City priorities and how the funds will be used to benefit the Cupertino community. A recurring organization should state how prior year funds, if any, were used. The applicant should include information about the organization, its budget and its purpose. Non-profit organizations which serve multi-jurisdictions should state what they have requested from other cities/organizations they service in regards to this program request. Cupertino does not fund ongoing operational costs. Requests should be for one-time, project specific needs. The organization must show that their staff has the experience to implement and manage the project. More than 75% of the budget must go to direct service costs versus administrative costs. Staff should include all requests and funding recommendations for Council consideration. Non-profits will be notified of our process in advance and no proposals will be entertained after March 1 of each year. City Council will make the final decision as part of the budget process 63 FISCAL YEAR 2014-2015 FINAL BUDGET FINANCIAL OVERVIEW BY FUND Revenue Categories General Fund Special Revenue Funds Debt Service Fund Capital Project Funds Enterprise Funds Internal Service Funds 2014-15 Final Budget Total Sales Tax 18,288,000$ -$ -$ -$ -$ -$ 18,288,000$ Property Tax 15,067,000 - - - - - 15,067,000 Transient Occupancy 4,510,000 - - - - - 4,510,000 Utility Tax 3,100,000 - - - - - 3,100,000 Franchise Fees 2,897,000 - - - - - 2,897,000 Other Taxes 5,020,000 200,000 - - - - 5,220,000 Licenses & Permits 1,600,000 - - - - - 1,600,000 Use of Money & Property 724,000 33,000 - - 30,000 14,000 801,000 Intergovernmental 265,000 2,358,943 - - - - 2,623,943 Charges for Services 4,091,500 365,000 - - 6,961,278 4,350,386 15,768,164 Fines & Forfeitures 550,000 - - - - - 550,000 Miscellaneous - - - - - - - Transfers In - 12,566,357 3,171,838 15,184,787 113,657 590,647 31,627,286 TOTAL REVENUE $ 56,112,500 $ 15,523,300 $ 3,171,838 $ 15,184,787 $ 7,104,935 $ 4,955,033 $ 102,052,393 Appropriation Categories General Fund Special Revenue Funds Debt Service Fund Capital Project Funds Enterprise Funds Internal Service Funds 2014-15 Final Budget Total Employee Compensation 13,512,331 865,140 - - 1,484,960 1,100,865 16,963,296 Employee Benefits 5,840,163 412,153 - - 451,443 1,459,914 8,163,673 Materials 3,358,238 998,541 - - 400,014 399,353 5,156,146 Contract Services 14,978,077 417,000 - - 5,076,934 1,575,734 22,047,745 Contingencies 1,232,747 47,304 - - 295,454 193,047 1,768,552 Cost Allocation 3,336,132 419,731 - - 805,345 958,486 5,519,694 Special Projects 2,398,500 - - - 591,388 37,500 3,027,388 Capital Outlays 12,495 13,105,000 - 4,968,000 136,701 1,566,598 19,788,794 Debt Service/Other Uses 1,256,000 - 3,171,838 - - - 4,427,838 Transfers Out 31,627,286 - - - 986,000 - 32,613,286 TOTAL EXPENDITURES 77,551,969$ 16,264,869$ 3,171,838$ 4,968,000$ 10,228,239$ 7,291,497$ 119,476,412$ Net Increase (Decrease) in Fund Balance/Retained Earnings (21,439,469)$ (741,569)$ $ - $ 10,216,787 $ (3,123,304) $ (2,336,464) $ (17,424,019) 64 FISCAL YEAR 2014-2015 FINAL BUDGET GENERAL FUND CONTRIBUTION SCHEDULE Fund Type Final Budget Expenditures Projected Program Revenues Fund Balance/ Retained Earnings (Usage) / Final Budget General Fund Contribution General Fund City Council 410,127$ 31,436$ -$ 378,691$ City Council - Community Funding 30,000 - - 30,000 City Council - Sister Cities 19,500 - - 19,500 Telecommunications Commission 21,201 - - 21,201 Library Commission 10,422 - - 10,422 Fine Arts Commission 26,851 - - 26,851 Public Safety Commission 13,310 - - 13,310 Bike and Pedestrian Commission 4,400 - - 4,400 Recreation Commission 6,954 - - 6,954 Teen Commission 29,887 - - 29,887 Planning Commission 94,854 - - 94,854 Housing Commission 22,948 - - 22,948 City Manager 735,933 124,491 - 611,442 Environmental Affairs 225,221 31,452 - 193,769 City Clerk 542,327 28,777 - 513,550 Duplicating and Postage 103,436 - - 103,436 Elections 82,460 - - 82,460 City Manager Discretionary Fund 477,193 - - 477,193 City Attorney 1,447,280 27,198 - 1,420,082 Law Enforcement 9,560,955 100,000 - 9,460,955 Interoperability Project 57,600 - - 57,600 Code Enforcement 557,065 - - 557,065 Public Affairs 354,718 41,336 - 313,382 Cupertino Scene 141,677 - - 141,677 Public Access Support 61,800 - - 61,800 Administration 361,231 59,085 - 302,146 Accounting 888,412 137,433 - 750,979 Business Licenses 65,403 - - 65,403 Human Resources 708,174 162,605 - 545,569 Insurance Administration 287,061 - - 287,061 Employee Housing Loan 1,256,000 - - 1,256,000 Leadership 95014 41,861 17,000 - 24,861 Recreation Administration 439,648 - - 439,648 Park Restoration 202,893 - - 202,893 Supervision 638,048 - - 638,048 Blackberry Farm Picnic Area 729,899 263,000 - 466,899 Community Hall Operation 94,993 18,000 - 76,993 Cultural Programs 224,378 - - 224,378 Quinlan Community Center 242,595 132,000 - 110,595 Administration 76,240 - - 76,240 Youth Programs 60,157 34,140 - 26,017 Teen Programs 27,927 - - 27,927 Teen Center 103,146 5,400 - 97,746 Nature Programs 253,986 12,650 - 241,336 Supervision 90,800 - - 90,800 Creekside Park 13,800 10,000 - 3,800 Monta Vista Recreation Center 13,385 - - 13,385 Senior Adult Programs 601,802 296,000 - 305,802 Senior Center Case Manager 171,311 6,000 - 165,311 Senior Adult Recreation 828,281 464,000 - 364,281 Blue Pheasant Restaurant 6,298 100,000 - (93,702) 65 FISCAL YEAR 2014-2015 FINAL BUDGET GENERAL FUND CONTRIBUTION SCHEDULE Fund Type Final Budget Expenditures Projected Program Revenues Fund Balance/ Retained Earnings (Usage) / Final Budget General Fund Contribution Community Outreach 133,273 - - 133,273 Disaster Preparedness 61,964 7,600 - 54,364 Neighborhood Watch 39,334 - - 39,334 Library Service 371,000 - - 371,000 Planning Administration 239,294 - - 239,294 Current Planning 1,640,651 1,000,000 - 640,651 Mid and Long Range Planning 1,327,983 32,290 - 1,295,693 Annexation 52,778 - - 52,778 Economic Development 203,155 29,607 - 173,548 Human Service Grants 40,000 - - 40,000 General Building 790,810 266,000 (524,810) - Construction Plan Checking 1,704,353 1,050,000 - 654,353 Building Code Enforcement 1,165,964 808,000 - 357,964 Muni Code Enforcement 319,921 26,000 - 293,921 Public Works Administration 633,114 - - 633,114 Engineering Design 882,410 665,000 - 217,410 CIP Administration 825,215 - - 825,215 Public Works Supervision 882,069 - - 882,069 McClellan Ranch Park 67,221 - - 67,221 Memorial Park 616,766 - - 616,766 School Site Maintenance 696,642 - - 696,642 Neighborhood Parks 1,583,957 - - 1,583,957 Sports Fields/Jollyman/Creekside 621,948 - - 621,948 Civic Center Maintenance 161,191 - - 161,191 Storm Drain Maintenance 256,600 - - 256,600 Overpasses & Medians Maintenance 1,274,357 - - 1,274,357 Street Trees Maintenance 1,195,030 - - 1,195,030 Elmwood Program 356,917 - - 356,917 City Hall 428,128 - - 428,128 Library 302,998 13,000 - 289,998 Service Center 331,568 - - 331,568 Quinlan Community Center 340,187 - - 340,187 Senior Center 276,019 - - 276,019 McClellan Ranch 116,382 10,000 - 106,382 Monta Vista 126,475 - - 126,475 Wilson 42,538 - - 42,538 Portal 30,145 - - 30,145 Creekside 55,226 - - 55,226 Community Hall 137,860 - - 137,860 Teen Center 31,254 - - 31,254 Park Restrooms 81,189 - - 81,189 BBF picnic facilities 210,387 - - 210,387 Traffic Engineering 500,705 - - 500,705 Traffic Signal Maintenance 770,386 - - 770,386 Street Lighting 371,451 - - 371,451 Environmental Materials 162,020 - - 162,020 Transfers Out 31,627,286 - - 31,627,286 GENERAL FUND SUBTOTAL I 77,551,969$ 6,009,500$ (524,810)$ 71,017,659$ 66 FISCAL YEAR 2014-2015 FINAL BUDGET GENERAL FUND CONTRIBUTION SCHEDULE Fund Type Final Budget Expenditures Projected Program Revenues Fund Balance/ Retained Earnings (Usage) / Final Budget General Fund Contribution General Fund Revenue/Fund Balance General Fund Revenue - 50,103,000 - (50,103,000) Unassigned Fund Balance - - (21,469,579)$ (21,469,579) GENERAL FUND SUBTOTAL II -$ 50,103,000$ (21,469,579)$ (71,572,579)$ TOTAL GENERAL FUND 77,551,969$ 56,112,500$ (21,994,389)$ (554,920)$ Special Revenue Fund Non Point Source 545,829 366,000 (21,829) 158,000 HCD General Administration 69,551 148,078 78,527 - CDBG- Capital Grants 557,000 147,362 (409,638) - Public Service Grants 48,141 43,503 (4,638) - Below Market Rate Housing 481,846 100,000 (381,846) - Sidewalk, Curb and Gutter Maint 956,806 465,943 - 490,863 Street Pavement Maintenance 9,173,694 751,200 - 8,422,494 Street Signs/Markings 757,002 832,857 75,855 - Storm Drain Master Plan Update 180,000 102,000 (78,000) - Bubb Road (Elm Court) Storm Drain Improvements 1,635,000 - - 1,635,000 Bridge Rehabilitation - Minor 165,000 - - 165,000 Street Median Irrigation & Plant Replacement 220,000 - - 220,000 Bicycle & Pedestrian Facility Improvements 83,000 - - 83,000 Fiber Network Expansion for Signal Interconnect 28,000 - - 28,000 Install Speed Bumps - Vista & Lazaneo Dr.132,000 - - 132,000 Mary Ave Pedestrian & Streetscape Improvements 22,000 - - 22,000 McClellan Rd. Sidewalk Improvement - Phase II 1,100,000 - - 1,100,000 Stevens Creek Blvd Pocket Extension 110,000 - - 110,000 TOTAL SPECIAL REVENUE FUNDS 16,264,869$ 2,956,943$ (741,569)$ 12,566,357$ Debt Service Public Facilities Corporation 3,171,838 - - 3,171,838 TOTAL DEBT SERVICE 3,171,838$ -$ -$ 3,171,838$ Capital Funds McClellan Ranch - Pedestrian, Parking and Landscape 235,000 - - 235,000 Sports Center - Resurface Tennis Courts 358,000 - - 358,000 Monta Vista Rec Center - Preschool Play Area Impv 140,000 - - 140,000 Portal Park - Renovation Master Plan 106,000 - - 106,000 Public Building Solar Installation 300,000 - - 300,000 Library - Expansion & Teen Center 1,500,000 986,000 - 514,000 Initial Civic Center Projects 2,200,000 - - 2,200,000 Senior Center - Exercise Room Wood Floor Replace 79,000 - - 79,000 Senior Center - Mary Ave Landscape 50,000 - - 50,000 Transfer In - - 10,216,787 TOTAL CAPITAL FUNDS 4,968,000$ 986,000$ $ - $ 14,198,787 Enterprise Funds Resources Recovery 2,304,496 1,924,000 (380,496) - Golf Course 655,635 371,978 (170,000) 113,657 Sports Center 2,308,256 2,295,000 (13,256) - Sports Center Maintenance 364,248 - (364,248) - Cultural, Youth and Teen Programs 1,811,234 1,475,300 (335,934) - Sports and Physical 1,264,370 925,000 (339,370) - 67 FISCAL YEAR 2014-2015 FINAL BUDGET GENERAL FUND CONTRIBUTION SCHEDULE Fund Type Final Budget Expenditures Projected Program Revenues Fund Balance/ Retained Earnings (Usage) / Final Budget General Fund Contribution Wilson Park - Ball Safety Netting Screens 65,000 - (65,000) - Wilson Park - Bleacher Shade Canopies 190,000 - (190,000) - Wilson Park Renovation Master Plan 55,000 - (55,000) - Wilson Park - Buildina & Landscape Improvements 65,000 - (65,000) - Quinlan Center Interior Upgrades 159,000 - (159,000) - Transfer Out 986,000 - (986,000) - TOTAL ENTERPRISE FUNDS 10,228,239$ 6,991,278$ (3,123,304)$ 113,657$ Internal Service Funds Information Technology 1,636,593 1,636,593 - - Information Tech Equip Acquisition 676,185 22,304 (462,278) 191,603 Government Channel 1,068,854 547,544 (382,000) 139,310 Gov't Channel--Special Project - - - - City Web Site 263,697 226,197 - 37,500 Equipment Maintenance 1,391,743 1,006,424 (385,319) - Equipment Fixed Asset Acquisition 481,000 432,248 (48,752) - Workers' Compensation Claims 442,567 348,482 (83,115) 10,970 Disability Claims 80,858 80,858 - - Leave Payouts 275,000 63,736 - 211,264 Retiree Medical Insurance 975,000 - (975,000) - TOTAL INTERNAL SERVICE FUNDS 7,291,497$ 4,364,386$ (2,336,464)$ 590,647$ TOTAL ALL FUNDS 119,476,412$ 71,411,107$ $ (28,195,726) $ 30,086,366 68 FISCAL YEAR 2014-2015 FINAL BUDGET FUND BALANCE REPORT FUND Fund Balance 7/1/2013 Projected Fund Balance 7/1/2014 Projected Program Revenue Final Budget Expenditures Projected Fund Balance 7/1/2015 110 GENERAL FUND 36,044,312 54,470,939 56,112,500 77,551,969 33,031,470 SPECIAL REVENUE 210,Storm Drain Improvement 1,038,169 110,398 101,000 1,815,000 (1,603,602) 230 Environmental Management/ Clean Creek / Storm Drain 320,308 311,855 366,000 545,829 132,026 260, 265 Housing & Community Development 1,463,461 6,354,984 438,943 1,156,538 5,637,389 270 Transportation 657,874 (20,983) 14,616,357 12,747,502 1,847,872 280 Park Dedication 1,669,967 8,549,611 1,000 - 8,550,611 TOTAL SPECIAL REVENUE FUNDS 5,149,779$ 15,305,865$ 15,523,300$ 16,264,869$ 14,564,296$ Debt Service 365 Public Facilities Corporation 1,681,974$ 1,588,162$ 3,171,838$ 3,171,838$ 1,588,162$ Capital Funds 420 Capital Improvement Fund 1,891,364 4,371,733 4,968,000 4,968,000 4,371,733 427 Stevens Creek Corridor Park 1,657,129 - - - - 429 Capital Reserve 1,476,037 2,087,537 10,216,787 - 13,304,324 TOTAL CAPITAL FUNDS $ 5,024,530 $ 6,459,270 $ 15,184,787 $ 4,968,000 $ 17,676,057 Enterprise Funds 520 Resource Recovery 6,313,054 5,998,609 1,924,000 2,304,496 5,618,113 560 Blackberry Farm 812,677 276,922 485,635 655,635 106,922 570 Sports Center 691,799 670,106 2,295,000 2,672,504 292,602 580 Recreation Programs 3,218,450 3,794,683 2,400,300 4,595,604 1,599,379 TOTAL ENTERPRISE FUNDS 11,035,980$ 10,740,320$ 7,104,935$ 10,228,239$ 7,617,016$ Internal Service Funds 610 Information Technology 4,092,504 2,494,208 1,850,500 2,312,778 2,031,930 615 City Channel and Website - 755,378 950,551 1,332,551 373,378 620 Workers' Compensation 247,553 172,604 359,452 442,567 89,489 630 Equipment 3,167,325 2,772,897 1,438,672 1,872,743 2,338,826 641 Compensated Absence & LTD 7,111 33,919 355,858 355,858 33,919 642 Retiree Medical 3,689,332 3,689,332 - 975,000 2,714,332 TOTAL INTERNAL SERVICE FUNDS 11,203,825$ 9,918,338$ 4,955,033$ 7,291,497$ 7,581,874$ TOTAL ALL FUNDS $ 70,140,400 $ 98,482,894 $ 102,052,393 $ 119,476,412 $ 82,058,875 69 GENERAL FUND SUMMARY The General Fund is the City’s primary operating fund. It accounts for basic services such as public safety, public works, planning and development, park maintenance, code enforcement, and the administrative services required to support them. The fund also accounts for the City’s discretionary funding sources (e.g., property taxes, sales tax, transient occupancy tax and utility taxes). As a rule, general fund resources are used only to fund operations that do not have other dedicated (restricted) funding sources. Operations that rely heavily on non-general fund resources, such as street maintenance, solid waste collection, and recreation are accounted for in other funds. Information on these funds may be found in the Other Funds section of this document. For FY 2014-15, Final General Fund revenue estimates (excluding fund balance) total $56.1 million, representing a 7.5% de crease from the FY 2013-14 Amended Budget. When fund balance carryover is included, General Fund resources total $33 million, which is 10.3% above the prior year. Final General Fund expenditure estimates total $77.6 million, representing a 34.9% increase from FY 2013-14 Final Budget levels mostly due to one-time special projects and the transfer of General Fund unassigned fund balance to the Capital Reserve per the City’s reserve policy. The General Fund’s ending fund balance is projected to increase significantly by 10.1% from the FY 2013-14 Final Budget level due to new reserve level policies. FY 2011-12 FY 2012-13 FY 2013-14 FY 2013-14 FY 2014-15 Percent Actuals Actual Final Estimate Final Change* Assigned/Other $16,931,095 $19,773,907 $18,271,662 $24,553,793 $26,584,132 45.49% Unassigned 3,380,279 6,323,771 14,010,513 7,728,382 27,886,807 99.04% Total Beginning Fund Balance 20,311,374 26,097,678 32,282,175 32,282,175 54,470,939 68.73% Operating Revenue 47,563,185 54,661,799 52,188,660 98,598,000 56,112,500 7.52% Operating Expenditures (41,272,384) (36,806,972) (57,505,270) (76,409,236) (77,551,969) 34.86% Net Revenue/ Expenditures 6,290,801 17,854,827 (5,316,610) 22,188,764 (21,439,469) 303.25% Assigned/Other 20,105,456 19,773,907 25,549,111 26,584,132 30,779,322 20.47% Unassigned 6,496,719 12,508,268 4,416,454 27,886,807 2,222,038 -49.69% Total Ending Fund Balance $26,602,175 $32,282,175 $29,965,565 $54,470,939 $33,001,360 10.13% GENERAL FUND OPERATING SUMMARY Ending Fund Balance Beginning Fund Balance *From Final Budget 70 This section provides information on the FY 2014-15 General Fund Budget including, expenditure and revenue highlights, transfers to other funds, reserve funds and the financial forecast. General Fund Revenue Estimates for the FY 2013-14 beginning fund balance and for the individual General Fund revenue accounts are based upon a careful examination of the collection history and patterns as they relate to such factors as seasonality and performance in the economic environment that the City is most likely to encounter in the coming year. Most revenue estimates involve two projections: an estimate for the amount to be collected in FY 2013-14 and an estimate for the increase or decrease in activity and receipts anticipated for FY 2014-15. Each source of revenue can be influenced by external (outside of the City’s control) and/or internal factors. The FY 2014- 15 revenue estimates are built on the assumption that the economy will continue to experience modest growth, which will positively impact the City’s economic performance. As shown in the chart below, FY 2014-15 revenues are estimated at $56.1 million, a 41.5% decreases over the FY 2013-14 Amended Budget. GENERAL FUND REVENUE SUMMARY FY 2012-13 FY 2012-13 FY 2013-14 FY 2014-15 Percent REVENUES Actuals Amended Estimate Final Change* Sales Tax 18,721,662 16,215,000 18,388,000 18,288,000 12.8% Property Tax 14,932,691 14,459,000 14,349,000 15,067,000 4.2% Transient Occupancy 3,768,504 4,400,000 4,400,000 4,510,000 2.5% Utility Tax 2,994,526 3,253,000 3,048,000 3,100,000 -4.7% Franchise Fees 2,848,951 2,905,000 2,849,000 2,897,000 -0.3% Other Taxes 2,077,628 9,492,000 9,373,000 5,020,000 -47.1% Licenses & Permits 3,502,618 3,480,000 3,100,000 1,600,000 -54.0% Use of Money & Property 721,148 660,000 696,000 724,000 9.7% Intergovernmental 382,535 265,000 365,000 265,000 0.0% Charges for Services 4,095,027 16,265,689 17,580,000 4,091,500 -80.6% Fines & Forfeitures 560,417 620,000 550,000 550,000 -11.3% Miscellaneous/Non-Op 56,093 23,877,257 23,900,000 0 -100.0% TOTAL REVENUE 54,661,799 95,891,946 98,598,000 56,112,500 -42.5% *From Amended Budget Approximately 60% of Cupertino’s General Fund operating revenues are generated by sales and property taxes followed by charges for service and other taxes made up largely by construction tax. The chart below illustrates the sources of General Fund revenue by category. 71 The FY 2014-15 General Fund revenue estimates are discussed by category in the material that follows. SALES & USE TAX FY 12-13 Actual 18,721,662 FY 13-14 Modified 16,215,000 FY 13-14 Estimate 18,388,000 FY 14-15 Final 18,288,000 % of General Fund 32.6% % Change from FY 12-13 Modified 12.8% Sales tax is an excise tax imposed on retailers for the privilege of selling tangible personal property. The Use Tax is an excise tax imposed on a person for the storage, Sales Tax 33% Property Tax 27% Transient Occupancy 8% Utility Tax 6% Franchise Fees 5% Other Taxes 9% Licenses & Permits 3% Use of Money & Property 1% Intergovernmental 0% Charges for Services 7% Fines & Forfeitures 1% FY 2014-15 Estimated Operating General Fund Revenue 72 use, or other consumption of tangible personal property purchased from any retailer. The proceeds of sales and use taxes imposed within the boundaries of Cupertino are distributed by the State to various agencies, with the City of Cupertino receiving one percent, as shown in the chart to the right. The City’s tax revenues are generated from four principal economic categories: business-to-business, 73% (includes electronic equipment and software manufacturers and distributors), general retail 11%, food products 10%, and other sources 6%. As shown in the chart below, Cupertino ranks second in per capita sales tax compared to neighboring cities at $340. The City’s highest concentration of tax revenue per capital is in the volatile business-to- business sector at $248, which is nearly 17% lower compared to last year’s per capita revenue of $289. Our three largest sales tax payers in the business-to-business sector category represent a large part of that sector and therefore can significantly affect sales tax trends. The top tax payer’s successes and increased business technology spending has caused tremendous growth in this sector reaching a record high in the 4th quarter of 2012. With the recent departure of Hewlett- Packard and slowing business-to-business growth, Cupertino’s sales tax revenue has slowed while in contrast to the sales tax recovery seen in other jurisdictions. Given this trend, the City’s FY 2014-15 sales tax revenue is expected to remain relatively flat. Agency Sales Tax Distribution State 6.250% Valley Transportation Authority 1.125% City of Cupertino 1.00% County Transportation 0.250% County General Purpose 0.125% Total: 8.750% 73 Sales and Use Tax receipts are estimated to generate $18.4 million in FY 2013-14, which is up 1.6% from FY 2012-13. The FY 2013-14 estimate reflects actual performance for the last three quarters (-17.5%, -0.9%, and -6.8% respectively). It is anticipated that sales tax in lieu payments, and projected sales will steadily grow for the remaining quarter. In FY 2013-14, sales tax receipts are projected at $16.2 million, a decline of 1.7% from the FY 2012-13 Amended Budget and down 7.9% from FY 2012-13 estimated collection levels. This lower collection level reflects the loss of one of Cupertino’s top three sales tax generators and slower growth in business-to- business sales. For FY 2014-15, a continued slow-down is assumed but almost entirely offset by an increase generated from the renegotiation of a sales tax agreement with a top sales tax generator. $0 $100 $200 $300 $400 California Campbell Cupertino Gilroy Los Altos Los Gatos Milpitas Monte Sereno Morgan Hill Mountain View Palo Alto San Jose Santa Clara Saratoga Sunnyvale Business to BusinessGeneral Retail Food Products Transportation 74 City of Cupertino $0.056 5.60% County $0.345 34.50% Bay Area Air Quality Management $0.002 0.20% Cupertino Union Elementary $0.248 24.80% ERAF $0.086 8.60% Foothill DeAnza Community College $0.064 6.40% Fremont Untion High $0.167 16.70% Mid Peninsula Regional Open Space $0.015 1.50% Santa Clara Valley Water District $0.017 1.70% PROPERTY TAX FY 12-13 Actual 14,932,691 FY 13-14 Modified 14,459,000 FY 13-14 Estimate 14,349,000 FY 14-15 Final 15,067,000 % of General Fund 26.9% % Change from FY 12-13 Modified 4.2% Under current law, property is assessed at actual full cash value with the maximum levy being 1% of the assessed valuation. The assessed value of real property that has not changed ownership can be adjusted by the change in the California Consumer Price Index (CCPI) up to a maximum of 2% per year. Property which changes ownership, property which is substantially altered, newly-constructed property, State-assessed property, and personal property are assessed at the full market value in the first year and subject to the two percent cap, thereafter. In 1978, voters approved the passage of Proposition 13, which froze property tax rates and limited the amount of rates that could increase each year. Cupertino had one of the lowest property tax rates in Santa Clara County receiving $.02 for every $1.00 paid. Subsequent legislation required Counties to provide “no-low tax” cities with a Tax Equity allocation (TEA) equal to 7% of the property tax share, however, the property tax distribution for the no-low tax cities in Santa Clara County was limited to 55% of what other TEA cities in the state received. A major success in FY 2006-07 was the passage of State legislation which restored a portion of Cupertino’s property tax revenue. This TEA change provided an additional $1.35 million in property tax annually and increased the City’s share of property taxes to 5.6%, as illustrated in the graph. 75 Property Tax Receipts of $14.3 million are projected for FY 2013-14, which represents a -3.9% decrease from the prior year. This projected decrease is mostly due to one-time revenues received in FY 2012-13. As part of the FY 2009-10 State budget, the State suspended the property tax protection provisions of Proposition 1A (2004) and "borrowed" an amount up to 8% of local agencies' prior year property tax allocations. As a result, the State borrowed $1.4 million from Cupertino, the repayment was paid in FY 2012-13. In addition, the County issued Cupertino a $593,000 refund of administrative fees resulting from a court ruling that found counties had overcharged cities for property tax administration costs since FY 2005-06. Property tax receipts are projected to end the year 11% above prior year collections, excluding one-time revenues. The dotted line in the Property Tax Collection Trend graph shows the property tax trend without these one-time adjustments. In FY 2014-15, collections are expected to continue to increase but at a more moderate 5% growth, to $15.1 million based on the February 2014 data provided by the Santa Clara County Assessor’s Office on the status of the FY 2014-15 assessment roll. Each month, the County of Santa Clara provides information on the status of the real property assessment roll for the upcoming year. The CPI adjustment for the FY 2013-14 tax roll is expected to increase 0.5%. Cupertino had the highest increase in property tax revenues in Santa Clara County in FY 13- 2014. Contributing to this anticipated growth in collections is an active real estate market with strong commercial and residential property values. The projected increase in property taxes is in line with the national and regional strength in the housing market. 76 TRANSIENT OCCUPANCY TAX FY 12-13 Actual 3,768,504 FY 13-14 Modified 4,400,000 FY 13-14 Estimate 4,400,000 FY 14-15 Final 4,510,000 % of General Fund 8.0% % Change from FY 12-13 Modified 2.5% Transient occupancy taxes (TOT) are levied on five hotels located in the City at the rate of 12% of room revenues. Receipts are up 16.8% compared to last year. In November 2011, 83% of voters approved increasing the rate from 10- 12%. This rate increase contributed to the upwards trend shown in the TOT Tax Collection Trend graph to the right. In addition, the new Aloft Hotel, which opened in December 2012, has increased ongoing TOT collections significantly. As shown in the chart below, average revenues and room rates have been steadily increasing since FY 2009-10. This trend is expected to continue as the economy recovers from the great recession. The FY 2014-15 Final TOT estimate of $4,400,000 represents a 2.5% increase over FY 2013-14 year-end estimates, reflecting moderate economic growth. 77 UTILITY TAX FY 12-13 Actual 2,994,526 FY 13-14 Modified 3,253,000 FY 13-14 Estimate 3,048,000 FY 14-15 Final 3,100,000 % of General Fund 5.5% % Change from FY 13-14 Modified -4.7% The utility user tax (UUT), approved by voters in 1990, is assessed on gas, electricity and telecommunication service provided within the City’s jurisdiction at a rate of 2.4% of billed charges. Revenues generated from this tax that can be used for general City purposes. The City’s tax rate is generally lower than that of other cities within Santa Clara County, as shown in the chart to the right. In March 2002, voters approved extending the utility tax’s sunset date from 2015 to 2030. This extension corresponded with the extended debt maturity date resulting from the refinancing of debt for capital improvement projects. To maintain tax revenues currently received from telecom services, voters passed a measure in 2009 to update the ordinance to the changing technology in this area. UUT revenues are down 6.3% compared to last year and are projected to end the year below budgeted levels due to lower electicity usage resulting from the large investments in solar infrastructure by educational institutions in Cupertino. UUT revenues have not recovered despite a 5% rate increase by Pacific Gas & Electric, which comprises over half of UUT revenue. UUT is projected to increase by 1.8% in FY 2014-15, reflecting the CPI. Gas/Electric Cable Water Telecom Sunnyvale 2.00%-- --2.00% Cupertino 2.40%-- --2.40% Mountain View 3.00%-- --3.00% Los Altos 3.50% 3.20% 3.50% 3.20% Palo Alto 5.00%--5.00% 5.00% Gilroy 5.00% 4.50%--4.50% San Jose 5.00%--5.00% 4.50% Utility User Tax Comparison 78 FRANCHISE FEES FY 12-13 Actual 2,848,951 FY 13-14 Modified 2,905,000 FY 13-14 Estimate 2,849,000 FY 14-15 Final 2,897,000 % of General Fund 5.2% % Change from FY 13-14 Modified -0.3% Franchise fees are received from cable, solid waste, water, gas and electricity franchisees that operate in the City. The fees range from 1% to 12% of the franchisee’s gross revenues depending on each particular agreement. As shown in the graph below, these revenues are relatively steady and not sensitive to economic fluctuations. Franchise fee revenues, are down -1.2% compared to February of last year and are projected to end the year at $2,849,000, remaining flat compared to last year. The FY 2014-15 estimate assumes a 1.7% increase compared to the FY 2013-14 year-end projection in line with historical trends. 79 OTHER TAXES FY 12-13 Actual 2,077,628 FY 13-14 Modified 9,492,000 FY 13-14 Estimate 9,373,000 FY 14-15 Final 5,020,000 % of General Fund 8.9% % Change from FY 13-14 Modified -47.1% Other taxes are comprised of mainly of business license taxes, construction taxes, and property transfer taxes. As shown in the graph, business license taxes are relatively steady while construction and property transfer taxes are extremely volatile and sensitive to economic fluctuations. Major construction projects, including improvements at Vallco Mall (AMC Theaters), the Adobe Mixed-Use project, and Whole Foods made this revenue spike in FY 2006-07. Revenue plummeted during the great recession but has been increasing since 2010-2011 given major construction projects coupled with a strong housing recovery. These are moderate spikes compared to the historic peak expected in FY 2013-14. Construction revenues are up 872% compared to last year due mostly to the Apple Campus 2 project, which generated $6.8 million in construction tax. Business taxes are down 6.4% while property transfer tax collections are up 16.0% compared to last year. With the Main Street, Homestead, Rosebowl, Apple Alves Café , and Biltmore projects well into construction and the Apple Campus 2 construction tax collected per the development agreement, revenue estimates are projected to decrease significantly in FY 2014-15. 80 CHARGES FOR SERVICES FY 12-13 Actual 4,095,027 FY 13-14 Modified 16,265,689 FY 13-14 Estimate 17,580,000 FY 14-15 Final 4,091,500 % of General Fund 7.3% % Change from FY 13-14 Modified -76.7% This category accounts for charges to users of City services funded by the General Fund. The City attempts to recover the cost of the services such as recreation fees and planning, zoning, and engineering permit processing for new property development. As such, this revenue source is sensitive to economic fluctuations, as shown in the graph to the right. Revenues in this category are up 115% compared to last year. The Apple Campus 2 project is expected to generate large one-time revenues over the next few years. Beginning in FY 2013-14, enterprise funds, internal service funds, and special funds began charging for overhead services previously subsidized by the General Fund. These cost allocation plan (CAP) charges are expected to generate $691,000 in FY 2014-15. Given anticipated one-time development project revenues and new CAP charges, Charges for Service are estimated to generate $4,092,000 in General Fund revenue, an 76.7% decrease compared to FY 2013-14 historical high given the approval of the Apple Campus 2 project. 81 LICENSES & PERMITS FY 12-13 Actual 3,502,618 FY 13-14 Modified 3,480,000 FY 13-14 Estimate 3,100,000 FY 14-15 Final 1,600,000 % of General Fund 2.9% % Change from FY 13-14 Modified -54.0% Licenses and permits include fees for reviewing building plans, building inspections, construction, tenant improvements, and commercial/residential installations for compliance with state and municipal building codes. Past referendums limited the height and density of new construction and building of condominium housing. Some residential developers hesitated to invest in Cupertino for fear that their project will not be approved or will be reversed by voter referendum. However, this trend began to reverse in FY 2011-12 with the economic recovery. Large residential projects (Rosebowl, Biltmore expansion, Main Street) generated significant permit revenues in in the last two years. Overall, revenues in this category are up by 3.2% in the current year compared to last year. Commercial permit activity is projected to slow in FY 2013-14 as these projects are finalized. There are no large development projects other than Apple Campus 2 anticipated in FY 2014-15. 82 USE OF MONEY AND PROPERTY FY 12-13 Actual 721,148 FY 13-14 Modified 660,000 FY 13-14 Estimate 696,000 FY 14-15 Final 724,000 % of General Fund 1.3% % Change from FY 13-14 Modified 9.7% The use of money and property category is comprised of General Fund interest earnings as well as facility and concession rental income of City-owned property. The City’s portfolio is approximately $55 million. The volatility in this revenue category is the result of investment earnings as rental income is fairly steady. Investment earnings are a function of the amount of excess cash available for investment, current interest rates, and composition of investments. The City’s investment policy requires investments to be made in this order of priority: safety, liquidity, and yield. The unprecedented turmoil in the financial markets and state cash flow problems necessitated a weighting of the portfolio toward safety and lower average yields. The Federal Reserve has kept short-term interest rates down to almost zero and has increased the money supply to unfreeze credit markets and spur the economy. As a result, the rate of return was 0.26% in the last quarter. Investment earnings are expected to be low until the Federal Reserve increases interest rates. Economists predict this will to occur in FY 2014-15 when the unemployment rate is projected to fall below 6.5%. Revenue in this category is estimated to increase in FY 2014-15 at $724,000 as General Fund and Capital Fund reserves grow due to one-time funding from the Apple Campus 2 project. 83 FINES AND FORFEITURES FY 12-13 Actual 560,417 FY 13-14 Modified 620,000 FY 13-14 Estimate 550,000 FY 14-15 Final 550,000 % of General Fund -11.3% % Change from FY 13-14 Modified 1.0% Fines and forfeiture account for revenues generated from vehicle, parking, and miscellaneous code violations carried out by the County Sheriff and by the City’s Code Enforcement officers. The recent downtrend in County fines resulting from lower court assessed fines and forfeitures have leveled off in recent years. However, parking fine revenue has continued to steadily decline. Currently, parking fines are down 6.2% compared to last year. Fines and forfeiture revenue is expected to remain flat in FY 2014-15 at $500,000. INTERGOVERMENTAL FY 12-13 Actual 382,535 FY 13-14 Modified 265,000 FY 13-14 Estimate 365,000 FY 14-15 Final 265,000 % of General Fund 0.0% % Change from FY 13-14 Modified 0.5% Intergovernmental revenues are made up of federal, state, and regional grants, including the COPS grant, and miscellaneous intergovernmental revenue. The FY 2013-14 estimate assumes only ongoing grant revenue. Additional grant revenue will be recognized as it is received. 84 MISCELLANEOUS FY 12-13 Actual 56,093 FY 13-14 Modified 23,877,257 FY 13-14 Estimate 23,900,000 FY 14-15 Final 0 % of General Fund 0.0% % Change from FY 13-14 Modified -100% Miscellaneous revenues accounts for the sale of land and other miscellaneous revenues. The FY 2013-14 revenue estimate accounts for the sale of Pruneridge Avenue to Apple, Inc as part of the Apple Campus 2 development project. No revenue is anticipated in FY 2014-15. 85 General Fund Expenditures Estimates for the FY 2014-15 General Fund expenditures are based upon anticipated personnel and non-personnel cost increases. This year department budgets reflect actual projected costs based on a 3 year actual trend and any anticipated/known increased costs in FY 2014-15. In addition, most budgets were given additional funds for any unexpected expenditures. Lastly, per the City’s new Reserve policy and unassigned General Fund balance above the $400,000 maximum balance will be transferred to the Capital Fund for future capital and infrastructure projects. As shown in the chart below, FY 2014-15 expenditures are estimated at $77.6 million, a 34.92% increases over the final budget. 2012-2013 2013-2014 2013-2014 2014-2015 Percent EXPENDITURES Actuals Final Estimate Final Change Personnel Costs Employee Compensation $12,075,876 $11,954,742 $12,067,614 $13,512,331 13.03% Employee Benefits 5,151,686 5,075,873 5,075,873 5,840,163 15.06% Total Personnel Costs 17,227,562 17,030,615 17,143,487 19,352,494 13.63% Non-Personnel Costs Materials 3,302,550 3,546,528 3,573,328 3,358,238 -5.31% Contract Services 12,521,394 12,847,522 14,450,345 14,978,077 16.58% Contingencies 0 1,162,522 1,162,522 1,232,747 6.04% Cost Allocation 2,368,770 4,140,179 2,875,422 3,336,132 -19.42% Other Uses 0 1,256,000 655,205 1,256,000 0% Capital Outlay & Sp Projects 806,537 3,031,100 13,509,935 2,410,995 -20.46% Total Non-Personnel 18,999,251 25,983,851 36,226,757 26,572,189 2.26% Transfers 8,220,503 14,485,804 23,001,992 31,627,286 118.33% TOTAL EXPENDITURES $44,447,316 $57,500,270 $76,372,236 $77,551,969 34.87% GENERAL FUND EXPENDITURE SUMMARY The largest General Fund operating expenditure categories include personnel costs (25%), transfers to other funds (41%), and contract services (19%) as illustrated in the FY 2014-15 General Fund Expenditures by Category chart on the next page. Personnel Costs Personnel cost total $19.5 million in FY 2013-14, comprising 25% of General Fund expenditures. These costs are made up of salaries and compensation for benefitted staff (70%), retirement benefits (19%), and other fringe benefits (11%), including health coverage. 86 Costs were calculated by taking an extract of payroll system information. This individual position-level information was then reviewed, corrected, and updated by each department to include current vacancies and filled positions, accurate salary step status, as well as any position reallocations. Also, all categories of benefit costs in the coming year were projected. The most recent retirement plan and health plan information for each position was also updated from the payroll system. Not included in personnel costs, is the ongoing contribution for retiree healthcare which is included in the transfers category. Life and Long Term disability rates are projected to remain flat in FY 2014-15 and retirement rates are projected to increase a net 3.6%. A total of 170.75 FTEs are budgeted in FY 2014-15, up from 164.75 in FY 2013-14. This increase of 6 FTE represents a 4% increase in staffing. A total of two position were added during FY 2013- 14, one Service Center Superintendent position in Public Works and one 2 year limited Account Clerk in Administrative Services. As part of the Final budget the Public Works department added 2 Maintenance Worker I/II positions and the Recreation and Community Services department is requesting to add a total of two positions, one Case Manager for the Senior Center and one Parks Restoration and Improvement Manager. All positon were approved except for the Senior Center Case Manager. Personnel Costs 25% Materials 4% Contract Services 19% Contingencies 2% Cost Allocation 4%Other Uses 2% Capital Outlay & Sp Projects 3% Transfers 41% FY 2014-15 General Fund Expenditures by Category 87 Non-Personnel Non-personnel cost total $26.5 million in FY 2014-15, comprising 34% of General Fund expenditures. These costs are made up of contractual services (15%), cost allocation charges (4%), materials (19%), capital outlays and special projects (11.7%), other uses (4.8%), and program contingencies (3%). Costs were developed based on actual expenditures in prior years, and then adjusted for FY 13-14 funding needs. One-time projects were moved to a separated category in FY 13-14 to ensure that expenditure trends reflect ongoing expenditure needs. Given this tightening of budgeted expenditures, contingencies totaling 15.0% of the total General Fund budget for contractual services and supplies and materials have been established. This contingency level is recommended by the Government Finance Officers Association. Of the 15.0% contingency, 10.0% is allocated proportionately amongst operating programs based on each program’s share of General Fund budget for contractual services and supplies and materials. The remaining 5.0% will be allocated to the City Manager’s Discretionary Program. Program contingency budgets may be used to cover unanticipated program expenses at the department’s discretion, while the use of the City Manager’s Discretionary Program will require City Manager approval. This brings total contingencies to 15%. This percentage is consistent with best practices adopted by the Governmental Accounting Standards Board (GASB) which recommends a 5-15% contingency. Cost Allocation expenditures related to ISF charges for service mainly driven by the new Internal Service Fund for City Channel and City website. Changes in cost allocation methodologies in Information Technology and Workers' Compensation as described in the budget message also contributed to this increase. This change has resulted in $4.1 million in costs to the General Fund. 88 General Fund Transfers Transfers out represent transfers of monies out of the General Fund to various other funds. These transfers provide resources to the receiving fund to support operating and capital project costs. For Fiscal Year 2014-15, budgets have been established for the following transfers. Transfer Out from General Fund Description Amount Special Revenue Funds Storm Drain Improvements $ 1,635,000 Pavement Maintenance and Street Projects $ 10,931,357 Debt Service Fund Annual Debt Payment $ 3,171,838 Capital Project Funds Finance several park and facility capital projects $4,968,000 Excess General Fund Balance unassigned fund balance per the City’s reserve policy. $10,216,787 Enterprise Fund 113,657 Internal Service Funds Compensated Absence Funding for employee accumulated leave cash outs $222,234 Information Technology fund for new hardware and software purchases described in their program budget 191,603 Government Channel fund for new equipment purchases described in their program budget. $176,810 TOTAL TRANSFERS OUT $31,627,286 89 GENERAL FUND—RESERVES AND CLASSIFICATION OF FUND BALANCE The Government Accounting Standards Board (GASB) Statement No. 54 establishes five categories for the classification of fund balance: Non-spendable, Restricted, Committed, Assigned and Unassigned. Although only the General Fund is addressed in this section, Statement No. 54 applies to the Special Revenue and Capital Project funds as well. Non-spendable fund balance includes amounts that are not in a spendable form or are legally or contractually required to be maintained intact. Loans receivable or prepaid expenses comprise this category in the City. Restricted fund balance includes amounts that can be spent only for the specific purposes stipulated by constitution, external parties (such as creditors, grant providers or contributors) or through enabling legislation. Franchise fees collected for public, educational, and governmental access purposes comprise this classification. Committed fund balance includes amounts that can be used only for the specific purposes determined by a formal action of the government’s highest level of decision-making authority, such as the City Council. Commitments may be changed or lifted only by the government taking the same formal action that imposed the constraint originally. The City has no fund balance in this category. Assigned fund balance is comprised of amounts intended to be used by the government for specific purposes that are neither restricted nor committed. Intent can be expressed by the governing body or by an official body to which the governing body delegates the authority. Reserves discussed in the Reserve and Use of One Time Funds Policy are assigned to this classification. General Fund assigned reserves at June 30, 2013 are projected to be at policy levels. Unassigned fund balance is the classification for the General Fund and includes all amounts not contained in the other classifications. Unassigned amounts are technically available for any purpose. 90 GENERAL FUND ENDING FUND BALANCE CLASSIFICATION Year End Adopted Year End Projection Proposed Final CLASSIFICATION 2012-13 2013-14 2013-14 Changes 2014-15 Non Spendable 956,827 1,003,439 1,003,439 (16,158) 987,281 Restricted 725,903 695,564 695,564 - 725,903 Assigned Economic Uncertainty I 12,500,000 12,500,000 12,500,000 5,500,000 18,000,000 Economic Uncertainty II 1,400,000 1,400,000 1,400,000 (1,400,000) - Economic Fluctuation 2,000,000 2,000,000 2,000,000 (600,000) 1,400,000 PERS 500,000 500,000 500,000 (400,000) 100,000 Reserve for Encumbrances - 172,659 172,659 - 172,659 Revenue Liability - 3,920,000 3,920,000 5,020,000 8,940,000 General Building 1,267,233 357,449 1,148,549 (544,810) 603,739 I-280 Trail Study per Apple DA Agreement - - 250,000 - 250,000 Wolfe Road Transportation Study per Apple DA Agreement - - 1,000,000 - 1,000,000 Total Assigned 17,667,233 20,850,108 22,891,208 7,575,190 30,466,398 Unassigned 16,694,346 4,416,454 28,517,146 (27,695,108) 822,038 TOTAL FUND BALANCE 36,044,309 26,965,565 53,107,357 (20,136,076) 33,001,620 FISCAL YEAR 2014-15 FINAL BUDGET 91 Five-Year General Fund Forecast The financial forecast is a planning tool that helps staff identify important trends and anticipate the longer term consequences of budget decisions. The forecast tools can be been instrumental in modeling the effects of such recent issues as rising retirement system costs, increases in employee compensation, and potential scenarios of future revenue performance. The forecast is not a plan but a model based on cost and revenue assumptions that are updated regularly as new information becomes available. Of these components, future costs projections based on known costs, are relatively reliable. Revenue forecasts, on the other hand, are based on assumptions related to future economic conditions, which are fraught with uncertainty. Economic forecasts in the financial markets and the media swing from optimistic to pessimistic on a seemingly daily basis and demonstrate the difficulties of committing to a particular prediction of the future. For this reason the forecast should be updated regularly. A discussion of both the national and local economic outlooks used to develop the revenue estimates for the 2014-2015 Forecast is discussed below. Key economic forecasts were reviewed in the development of the revenue estimates, including the national, State and regional economic forecasts produced by the Congressional Budget Office, California’s Legislative Analyst’s Office (LAO), and City of San José. The City also uses a sales tax consultant to assist in the development of sales tax revenue estimates. While economic conditions are the primary drivers for economically sensitive revenues like the sales tax and property tax categories, performance is primarily driven by other factors for non- economically sensitive categories such as the utility user tax and franchise fee categories. These revenue categories are more heavily impacted by rate changes, energy prices, and consumption levels. Collections from local, State, and federal agencies are primarily driven by the grant and reimbursement funding available from these agencies. As a result, these General Fund revenues experience no significant net gain or loss in times of an economic expansion or slowdown. All revenue projections based upon a careful examination of the collection history and patterns as they relate to such factors as seasonality and performance in the economic environment that the City is most likely to encounter in the coming year. National Economic Outlook Moderate economic growth is likely during the next two to three years, according to several economic forecasts. Growth will be driven by the housing market recovery, auto sales, the expansion of domestic energy production resulting from the boom in natural gas, increased business spending, and stabilizing government spending. Economists are expecting the growth in the economy to be hampered by economic weakness abroad, and a less than desired rate inflation rate. Europe has been slow to emerge from its long recession hampering US exports. In addition, despite the Federal Reserve Board’s aggressive monetary policy, inflation has remained low due to decreasing energy costs and stagnant wages. The CPI increased by 1.6% in 2013, below the Federal Reserve Board’s core annual inflation target of 2%. According to 92 economists, modest inflation is a key driver for business and consumer demand as well as future property and sales taxes. Economists anticipate that will increase modestly during the forecast period. Cupertino Economic Outlook The outlook for Cupertino and the Silicon Valley overall has been positive, with growth likely to level off in this Forecast. Given the Silicon Valley’s concentration of high tech companies, the strength in the technology sector as well as continued improvement in the housing sector are expected to grow the local economy through 2015. Property taxes, which have had a strong performance the last two years, are expected to temper as interest rates begin to rise during the forecast period. The limited supply of housing may eventually dampen growth as well. Current residential construction projects already in the pipeline that have generated strong development-related revenue for the City’s coffers are expected to level off in FY 2014-15. The majority of revenues associated with the Apple Campus 2 project have already been collected per the development agreement. No other major projects are anticipated at this time. Development projects that have yet to be approved and permitted are not included in this Forecast out of prudence. It would be risky to rely on these one-time revenues given uncertainty around timing and general volatility of development projects. The Forecast also assumes sales tax revenue will experience steady growth in the out years. Cupertino lost a top three sales tax generator in 2013 and the City is no longer experiencing the double-digit growth in business-to-business sales tax that had been driven by strong growth in the technology sector last year. The high stock valuations of many technology companies indicate that the current technology product cycle may be over its peak. Therefore, the Forecast assumes steady growth in the out years. In summary, the steady recovery from the great recession is expected to continue impacting the City’s revenue performance. The economically sensitive revenues, such as sales tax and property tax receipts, are expected to experience moderate growth over the forecast period. Development-related revenue such as licenses and permits, construction tax, and charges for service are expected to decline from the peak experienced in FY 2013-14 due to one-time projects. As shown in the chart on the next page, operating expenditures are expected to exceed operating revenues in all five years of the forecast. In addition, reserve levels are projected to increase as the City proactively prepares for future expenditure liabilities. Per the City’s new Reserve Policy any additional unassigned fund balance above the $400,000 maximum will be transferred out to the Capital Reserve. 93 FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Estimate Final Forecast Forecast Forecast Forecast Assigned/Other $26,584,132 $26,584,132 $32,179,322 $31,049,322 $32,569,322 $34,089,322 Unassigned 27,886,807 27,886,807 822,038 400,000 400,000 400,000 TOTAL BFB 54,470,939 54,470,939 33,001,360 31,449,322 32,969,322 34,489,322 Revenue 98,598,000 56,112,500 51,376,000 51,538,000 53,138,000 55,060,000 Expenditures -75,755,031 -67,015,292 -51,678,038 -49,473,438 -50,006,438 -50,858,438 Transfers Out To Capital Reserve 0 -10,566,787 -1,250,000 -544,562 -1,611,562 -4,201,562 NET REV/EXP 22,842,969 -21,469,579 -1,552,038 1,520,000 1,520,000 0 Assigned/Other 26,584,132 32,179,322 31,049,322 32,569,322 34,089,322 34,089,322 Unassigned 27,886,807 822,038 400,000 400,000 400,000 400,000 TOTAL EFB $54,470,939 $33,001,360 $31,449,322 $32,969,322 $34,489,322 $34,489,322 FIVE-YEAR GENERAL FUND FORECAST BEGINNING FUND BALANCE ENDING FUND BALANCE 94 FIVE-YEAR SALES TAX FORECAST FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Estimate Final Forecast Forecast Forecast Forecast Sales Tax $18,721,662 $18,388,000 $18,288,000 $18,837,000 $19,215,000 $20,109,000 The City’s sales tax heavy reliance on the volatile business-to-business sector has made it vulnerable to large swings in revenue. Currently, the City’s largest two sales tax generators—both technology companies—account for approximately 66% of the City’s total sales tax. Moderate growth in base sales tax revenues are anticipated to grow moderately in the range of 2-4% annually in the out years. Given the volatility of business-to-business revenue, which accounts for 73% of the City’s sales tax, a key goal of the City’s long-term fiscal strategic plan is to diversify by building up the general retail and food product sectors. Development projects such as the Rosebowl and Main Street Cupertino are expected to generate new or replacement retail. Once complete, these developments should help balance retail sales with business-to-business revenues. FIVE-YEAR PROPERTY TAX FORECAST FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Estimate Final Forecast Forecast Forecast Forecast Property Tax $14,932,691 $14,349,000 $15,067,000 $15,670,000 $16,297,000 $16,949,000 The strong housing recovery is projected to continue through FY 2014-15 with year-over-year growth in property tax receipts of about 5%. Given the Federal Reserve’s intention to keep interest rates low until unemployment falls to 6.5%, it is anticipated strong growth for the next two years with annual growth tapering to 4% by the end of the forecast period. The assessed value of real property is anticipated to grow only 2% in FY 2014-15 according to data released by the Santa Clara County Assessor’s Office. 95 FIVE-YEAR TRANSIENT OCCUPANCY TAX FORECAST FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Estimate Final Forecast Forecast Forecast Forecast Transient Occupancy $3,768,504 $4,400,000 $4,510,000 $4,659,000 $4,808,000 $4,957,000 Transient occupancy tax collections are estimated to increase by 17% in the current year with the increase in number of rooms resulting from the opening of the new Aloft Hotel in December 2012 and higher occupancy and room rates given strong business-to-business activity. Revenues are expected to stabilize in FY 2014- 2015. The forecast assumes that out year growth tracks with the projected national gross domestic product (GDP) as a proxy for economic activity. Available economic forecasts project annual GDP grow to be 2.5% in FY 2015-16 and fluctuate between 2.5% and 3.2% throughout the forecast period. FIVE-YEAR LICENSES & PERMITS FORECAST FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Estimate Final Forecast Forecast Forecast Forecast Licenses & Permits $3,502,618 $3,100,000 $1,600,000 $830,000 $857,000 $884,000 Licenses and Permit collections are expected to slow as plan check fees and building permit fees for the large projects currently in the pipeline have mostly been collected. These projects include: the Main Street mixed use project, Biltmore mixed use project, Rosebowl mixed use project, Apple Alves Café, the Homestead shopping center, and Apple Campus 2. On the horizon is a hotel project at Vallco, which is expected to be submitted in FY 2016-17. There is also the potential of larger projects as part of the General Plan Amendment. These anticipated projects have yet to be approved and permitted; therefore, they are not included in this forecast as it would be risky to rely on these one-time revenues. Delays are common and the City would run the risk of having to pare down budgeted expenditures if delays occurred. In addition, financing issues have thwarted large projects in the past. Last year, the City was forced to reduce budgeted expenditures by $16 million when budgeted Apple 2 96 Campus revenue was not received. By excluding planned development projects that have yet to be approved and permitted, the City reduces its exposure to this volatile revenue source. The forecast assumes that out year growth tracks with projected national GDP as a proxy for economic activity. FIVE-YEAR CHARGES FOR SERVICES FORECAST FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Estimate Final Forecast Forecast Forecast Forecast Charges for Services $17,580,000 $4,091,500 $2,946,000 $1,779,000 $1,507,000 $1,536,000 Charges for services collections are expected to de crease in FY 2014-15 due to the peak in collection of planning, zoning, and engineering permit fees anticipated in FY 2013-14 related to development projects. As these projects are completed, revenues are expected to go down to base levels. FIVE-YEAR FORECAST - OTHER REVENUE FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Estimate Final Forecast Forecast Forecast Forecast Utility User Tax $3,048,000 $3,100,000 $3,153,000 $3,207,000 $3,262,000 $3,317,000 Franchise Fees 2,849,000 2,897,000 2,946,000 3,002,000 3,059,000 3,120,000 Other Taxes 9,373,000 5,020,000 1,755,000 1,811,000 1,867,000 1,921,000 Intergovernmental 365,000 265,000 265,000 265,000 265,000 265,000 Use of Money & Property 696,000 724,000 724,000 724,000 724,000 724,000 Fines & Forfeitures 550,000 550,000 550,000 550,000 550,000 550,000 Miscellaneous/Non-Op 23,900,000 0 0 0 0 0 Utility user taxes are not sensitive to economic fluctuations as they are based on usage and rates. The forecast factors in known rate increases then assumes steady annual growth of 1.7% based on historical trend data to account for increases based on usage. Franchise fee agreements are anticipated in 2015 when the solid waste management contract is up for renewal. Given that the majority of these franchise fee agreements have escalators based on CPI, our forecast assumes annual growth in collections tracks with CPI. Other taxes made up of construction, property transfer, and business license taxes are estimated to peak in FY 2013-14 given construction taxes from the Rosebowl, Biltmore, Apple Alves Café, 97 Main Street, and the Apple Campus 2 projects. The Forecast assumes collections to begin to move towards base levels in FY 2014-15 and track with GDP growth in the out years. Intergovernmental revenues are assumed to remain at base levels throughout the forecast period. Only ongoing grants are assumed in the Forecast. Use of money and property is expected to increase in FY 2014-15 given the large influx of one-time development dollars. Returns are expected to be flat throughout the remainder of the forecast period based on the City’s current conservative investment strategy. While interest rates are expected to increase beginning in FY 2014-15, the Forecast will not be updated to account for interest rate increases until the Federal Reserve makes an announcement on when and how much rates will increase. Fines and Forfeitures have been trending down in the last few years. However, based on service enhancements included in the Sheriff’s contract beginning in FY 2014-15, collections are anticipated to begin reversing this trend and stabilizing. The Forecast assumes collections remain flat in the out years. Miscellaneous and non-operational revenues are not assumed in the forecast. 98 FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Estimate Final Forecast Forecast Forecast Forecast Personnel Costs $17,143,487 $19,485,905 $20,070,500 $20,451,800 $20,840,400 $21,236,400 Non-Personal (ongoing)35,571,552 25,200,393 23,107,700 23,546,800 23,994,200 24,450,200 Non-Personal (one-time)13,537,935 2,535,995 0 0 0 0 Total Non-Personnel 49,109,487 27,736,388 23,107,700 23,546,800 23,994,200 24,450,200 Transfers 23,001,992 31,627,286 9,749,838 6,019,400 6,783,400 9,373,400 Total Expenditures $89,254,966 $78,849,579 $52,928,038 $50,018,000 $51,618,000 $55,060,000 FIVE-YEAR GENERAL FUND EXPENDITURE FORECAST An in-depth analysis of the General Fund expenditure categories was completed to develop the FY 2014-15 expenditure estimates included in this Forecast. As displayed in the chart above, General Fund expenditures are projected to decrease from $89.3 million in FY 2013-14 to $78.8 million in FY 2014-15 and decline in for two additional years before increasing in the fifth year of the forecast. The large swings in expenditures are mostly driven by transfer out to fund various capital projects. It is important to note that the Forecast is adjusted to eliminate one-time additions/deletions and annualize partial year allocations that were included in the 2013-14 Adopted Budget. Various one-time additions totaling $2.5 million scheduled to expire in June 2014 were eliminated in the out years of the Forecast. The following discussion focuses on the assumptions used for estimating each of the expenditure categories in the General Fund Forecast. Personnel Expenditures Personnel costs in FY 2014-15 are increasing due to negotiated salary and benefit increases and the recommendation to add five additional positions. and costs are projected to increase 3% annually in the out years of the Forecast. As discussed in more detail below, these cost increases are driven mostly by assumed changes in salary and retirement costs. Health Benefits Health benefits account for about 9% of all personnel costs in the General Fund, mostly made up of health insurance costs. Given that the City pays employees a fixed dollar amount for health and dental insurance costs, as opposed to covering a percentage of premiums, cost increases in health and dental are fully absorbed by employees. While not factored into the forecast, there is uncertainty around how the implementation of the Affordable Care Act (ACA) will affect the City. Beginning in 2018, the so called “Cadillac Tax” will impose an excise tax for any employer-sponsored health coverage whose value exceeds $10,200 per year for individuals and $27,500 for families. A 40% excise tax will be imposed on the amount that exceeds the predetermined thresholds. Most of the City’s current health plans 99 would fall under the definition of a Cadillac plan, which could increase the City’s cost of providing health benefits to employees. The City’s health care administrator, CalPERS, has given assurances that coverage plans will fall below the Cadillac Tax threshold. Retirement Benefits The chart below shows the current breakdown of retirement costs borne by the City and employees for the three retirement tiers. Virtually all employees in the City are currently covered under the Tier 1 retirement system. Savings from the Tier 2 and Tier 3 are not expected to be substantial for another 10-15 years. Tier Benefits Employer Share Employer Pickup Total Employer Share Employee Share Total Rate 2.7% @ 55 Highest Year 2% @ 60 Highest 3 Yr Avg 2% @ 62 Highest 3 Yr Avg 31.04%I 23.54%4.50%28.04%3.00% 29.79% II 23.54%0.50%24.04%7.00%31.04% III 23.54%0.00%23.54%6.25% Significant investment losses experienced by CalPERS during the great recession resulted in overall funded status of the retirement system dropping to 60.8%.1 Given the economic recovery, the funded status of the system has improved to 70%.2 However, the desired goal is 100% funded status, where assets on hand are equal to the desired level of assets needed to pay pension benefits. After a thorough analysis, CalPERS actuaries determined the retirement system was at significant risk of falling to dangerously low funded status levels under existing actuarial policies. This prompted the CalPERS Board to adopt revised actuarial policies that aim to return the system to 100% funded level within 30 years. The new method includes changing the asset smoothing period from 15 years to 5 years and paying gains and losses over a fixed 30 year period with a 5-year ramp up at the beginning of the 30-year period and a 5-year ramp down at the end. The new method is expected to increase public agency retirement contributions beginning in FY 2015-16. CalPERS has yet to provide the City with estimated contribution rates that factor in the new smoothing methodology. Staff, therefore, reviewed the CalPERS reports on the Final method, which provided models of how the Final change could affect public agency retirement rates. Based on staff’s preliminary estimates, the average annual retirement rate increase 1 CalPERS Pension & Health Benefits Committee, Agenda Item 9A: Amortization Periods and Smoothing Methods for Retirement Trust Funds. April 16, 2013. 2 See Footnote #1. 100 assumed in the Forecast is 6.4%. Rates are predicted to level off after the 5-year ramp up period, which will begin in FY 2015-16. Other Benefits The Forecast assumes an annual 2% cost escalator for life insurance, long-term disability insurance, and the employee assistance program. Workers’ compensation costs vary widely depending on the number and type of claims, which makes these costs very hard to predict. The forecast assumes a 3% annual increase. No increases were forecasted for the following benefits: car allowance, internet allowance, excess medical pay, stand by pay and recreation bucks. Non-Personnel Expenditures Non-personnel expenditures in FY 201-15 were adjusted to remove one-time uses and build forecast projections off of base levels. For the out years of the Forecast, a growth rate based on projected CPI has been assumed from the FY 2013-14 non-personnel base levels in each of the four years. The average growth rate for the non-personnel category is 1.9% annually. Transfers represent the General Fund’s contributions to other City funds to support debt payments, pay retiree health costs, finance capital projects, replenish capital project reserves, acquire new equipment, and to subsidize enterprises and operations. With the implementation of full cost allocation in FY 2013-14, General Fund expenses will be shifted to other City funds causing some of those funds’ revenues to fall short of expenses and necessitating the use of fund balances to cover expenses. The General Fund benefits in the near term with the cost shift, however, after fund balances in those other funds are drawn down to minimum levels, and absent aggressive revenue or cost actions in those other funds, General Fund subsidies are projected to kick in and increase in the outer years of the Forecast in order to maintain those fund balance minimums. FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Final Forecast Forecast Forecast Forecast Economic Uncertainty I $18,000,000 $18,000,000 $18,000,000 $18,000,000 $18,000,000 Economic Fluctuation 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 PERS 100,000 100,000 100,000 100,000 100,000 Reserve for Encumbrances 172,659 172,659 172,659 172,659 172,659 Revenue Liability 8,940,000 9,060,000 10,580,000 12,100,000 12,100,000 General Building 603,739 603,739 603,739 603,739 603,739 I-280 Trail Study per Apple DA Agreement 250,000 - - - - Wolfe Road Transporation Study per Apple DA Agreement 1,000,000 - - - - Total Reserves $30,466,398 $29,336,398 $30,856,398 $32,376,398 $32,376,398 FIVE-YEAR GENERAL FUND RESERVE FORECAST 101 General Fund reserves are projected to increase by $1.9 million over the Forecast period. As part of the FY 2013-14 Final Budget, staff recommends adding to the Revenue Liability Reserve to prepare for a possible repayment of past tax receipts from a top tax generator that were disbursed incorrectly to the City, according to the State. If the City were required to fully repay, the total cost would be $10.6 million plus any additional revenue collected in the current year ($3.5 million estimated for FY 2013-14 and 2014-15). This City has taken actions to try to prevent the State from requiring repayment of already collected and expended receipts from prior years. However, staff recommends that a reserve is built up over the forecast period for the full amount of the estimated revenue liability ($12.1 million). No additional tax receipts from this company is assumed in this Forecast, however, any funds that are generated in future year are recommended to be set aside in this reserve. FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 Estimate Final Forecast Forecast Forecast Forecast $27,886,807 $822,038 $400,000 $400,000 $400,000 $400,000 FIVE-YEAR GENERAL FUND UNASSIGNED FUND BALANCE FORECAST General Fund unassigned fund balance is expected to relatively flat in the forecast. As mentioned several times throughout this document any General Fund unassigned fund balances above the $400,000 maximum will be transferred out to the Capital Reserve. In FY 14- 15 the unassigned reserve is kept at a higher level to ensure the$400,000 level amount can be met in the out years. 102 ALL FUNDS SUMMARY This section provides information on the FY 2014-15 Special Revenue, Debt Service, Capital Project, Enterprise and Internal Service Funds budgets including, expenditure and revenue highlights, transfers to other funds, reserve funds and the financial forecast. Revenue Estimates Estimates for the FY 2014-15 beginning fund balance and for the individual revenue accounts are based upon a careful examination of the collection history and patterns as they relate to such factors as seasonality and performance in the economic environment that the City is most likely to encounter in the coming year. Each source of revenue can be influenced by external (outside of the City’s control) and/or internal factors. The FY 2014-15 revenue estimates are built on the assumption that the economy will continue to experience modest growth, which will positively impact the City’s economic performance. Special Revenue Funds Special Revenue Funds are a fund type used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specific purposes. Special Revenue Funds include the Park Dedication, Transportation, Storm Drain, and Environmental Management/Clean Creeks funds. Revenue Revenue sources for special revenue funds are summarized in the table below and discussed in greater detail following the table: 2012-13 2013-14 Actuals Final Budget Other Taxes 3,038,608 400,000 200,000 Use of Money & Property 21,216 50,000 33,000 Intergovernmental 2,418,525 4,742,000 2,358,943 Charges for Services 419,917 365,000 365,000 Miscellaneous Revenue 67,595 0 0 Transfers In 1,900,000 3,606,804 12,566,357 Total Revenue Sources $7,865,861 $9,163,804 $15,523,300 REVENUE SOURCES 2014-15 Final Budget Revenues are projected increase by $6.4 million dollars. The primary reason for this increase the $12.6 million transfer in of fund from the General Fund to pay for several capital improvement projects. 103 Expenditures Expenditure uses for special revenue funds are summarized in the table below and discussed in greater detail following the table: Expenditures are projected to increase by $7.1 million dollars this is driven again primarily by increased costs associated with several one-time capital improvement projects. Fund Balance Fund balance represents a funds savings and is calculated by taking the beginning balance and then adding the difference between revenue and expenditures to arrive at the ending fund balance. 2012-13 2013-14 Actuals Final Budget Employee Compensation 705,062 706,062 865,140 Employee Benefits 329,363 339,149 412,153 Materials 607,718 447,527 998,541 Contract Services 358,216 396,837 417,000 Contingencies 0 61,556 47,304 Cost Allocation 174,030 603,365 419,731 Special Projects 3,496,327 6,606,000 13,105,000 Transfers Out 1,450,000 0 0 Total Expenditures Uses $7,120,716 $9,160,496 $15,264,869 EXPENDITURE USES 2014-15 Final Budget 2012-13 2013-14 Actuals Final Budget Beginning Balance 5,966,824 2,230,000 15,305,865 Net Increase (Decrease) in Fund Balance 745,145 3,308 (741,569) Ending Balance $6,711,969 $2,233,308 $14,564,296 CHANGES TO FUND BALANCE 2014-15 Final Budget 104 Debt Service Fund The Debt Service Fund provides for the payment of principal and interest and associated administrative costs incurred with the issuance of debt instruments for the City’s Public Facilities Corporation. The budget funds the Corporation’s annual payment of principal and interest on the City Hall/Library, Wilson/Memorial Open Space and Library Certificates of Participation (COP) that will be paid off by the year 2030. Revenue Revenue sources for special revenue funds are summarized in the table below and discussed in greater detail following the table: Revenue is projected to increase slightly. As part of the final budget transfers in were reduced to allow this fund to spend down a portion of its fund balance. In FY 2014-15 the General Fund will fully fund debt service. Expenditures Expenditure uses for special revenue funds are summarized in the table below and discussed in greater detail following the table: Expenditures are expected to remain the same. This represents a repayment of debt and payments are fixed for the life of the loan that is set to paid off in 2030. Fund Balance Fund balance represents a funds savings and is calculated by taking the beginning balance and then adding the difference between revenue and expenditures to arrive at the ending fund balance. 2012-13 2013-14 Actuals Final Budget Use of Money & Property 2,298 - - Transfers In 3,181,000 3,079,000 3,171,838 Total Revenue Sources $3,183,298 $3,079,000 $3,171,838 REVENUE SOURCES 2014-15 Final Budget 2012-13 2013-14 Actuals Final Budget Debt Service/Other Uses 3,176,922 3,171,838 3,171,838 Total Expenditures Uses $3,176,922 $3,171,838 $3,171,838 EXPENDITURE USES 2014-15 Final Budget 105 2012-13 2013-14 Actuals Final Budget Beginning Balance 1,674,624 1,681,000 1,588,162 Net Increase (Decrease) in Fund Balance 6,376 (92,838) 0 Ending Balance $1,681,000 $1,588,162 $1,588,162 CHANGES TO FUND BALANCE 2014-15 Final Budget 106 Capital Project Funds This fund pays for the acquisition and/or construction of major capital facilities. Revenue Revenue sources for special revenue funds are summarized in the table below and discussed in greater detail following the table: Revenue is projected to increase by $9.3 million dollars. This increase is due to the recommended change in policy for General Fund Reserves. All unassigned fund balance above the maximum $400,000 will be transferred into the Capital Reserve. Expenditures Expenditure uses for special revenue funds are summarized in the table below and discussed in greater detail following the table: 2012-13 2013-14 Actuals Final Budget Capital Outlays 1,108,309 3,712,000 4,968,000 Transfers Out 3,332,785 590,000 0 Total Expenditures Uses $4,441,094 $4,302,000 $4,968,000 EXPENDITURE USES 2014-15 Final Budget Expenditures are projected to increase by $2.9 million dollars this is due to an increase in capital projects for FY 2014-15. Fund Balance Fund balance represents a funds savings and is calculated by taking the beginning balance and then adding the difference between revenue and expenditures to arrive at the ending fund balance. 2012-13 2013-14 Actuals Final Budget Beginning Balance 3,646,072 1,866,000 15,305,865 Net Increase (Decrease) in Fund Balance 1,653,833 1,611,500 10,216,787 Ending Balance $5,299,905 $3,477,500 $25,522,652 CHANGES TO FUND BALANCE 2014-15 Final Budget 2012-13 2013-14 Actuals Final Budget Use of Money 41,466 0 0 Miscellaneous 676 289,000 0 Transfers In 6,052,785 5,624,500 15,184,787 Total Revenue Sources $6,094,927 $5,913,500 $12,884,787 REVENUE SOURCES 2014-15 Final Budget 107 Enterprise Funds Enterprise Funds are set up for specific services that are funded directly by fees charged for goods or services. Enterprise Funds include the Resource Recovery, Sports Center, Blackberry Farm Golf Course and Recreation funds. Revenue Revenue sources for special revenue funds are summarized in the table below and discussed in greater detail following the table: 2012-13 2013-14 Actuals Final Budget Use of Money 49,482 30,000 30,000 Intergovernmental Revenue 16,059 0 0 Charges for Services 6,793,868 6,879,000 6,961,278 Miscellaneous Revenue 1,293 0 0 Transfers In 150,000 384,000 113,657 Total Revenue Sources $7,010,702 $7,293,000 $7,104,935 REVENUE SOURCES 2014-15 Final Budget Revenue is projected to decrease by $188,065 this is driven by decreased transfer in from the General Fund. As part of the budget process each fund is evaluated, funds that bringing in less revenue than they are expending require the use of fund balance or a subsidy from the General Fund. For FY 2014-15 programs within the enterprise fund required a reduced subsidy. Expenditures Expenditure uses for special revenue funds are summarized in the table below and discussed in greater detail following the table: 2012-13 2013-14 Actuals Final Budget Employee Compensation 869,505 1,276,371 1,484,960 Employee Benefits 236,593 388,174 451,443 Materials 361,922 384,112 400,014 Contract Services 4,532,806 4,884,484 5,076,934 Contingencies 246,710 358,710 295,454 Cost Allocation 0 879,870 805,345 Special Projects 17,692 15,000 728,089 Transfers Out 0 0 986,000 Total Expenditures Uses $6,265,228 $8,186,721 $10,228,239 EXPENDITURE USES 2014-15 Final Budget 108 Expenditures are projected to increase by $2 million dollars. This increase is driven primarily by increases in one-time special projects and a transfer out to the capital fund to fund a portion of the library expansion. Fund Balance Fund balance represents a funds savings and is calculated by taking the beginning balance and then adding the difference between revenue and expenditures to arrive at the ending fund balance. 2012-13 2013-14 Actuals Final Budget Beginning Balance 10,057,000 8,540,000 10,740,320 Net Increase (Decrease) in Fund Balance 745,474 (893,721) (3,123,304) Ending Balance $10,802,474 $7,646,279 $7,617,016 CHANGES TO FUND BALANCE 2014-15 Final Budget 109 Internal Service Funds Internal Service Funds are used for areas where goods or services are provided to other departments or governments on a cost-reimbursement basis. Internal Service Funds include the Information Technology, City Channel and Website, Equipment, Workers Compensation, Long- Term Disability/Compensated Absence, and Retiree Medical funds. Revenue Revenue sources for special revenue funds are summarized in the table below and discussed in greater detail following the table: 2012-13 2013-14 Actuals Final Budget Use of Money & Property 28,981 9,000 14,000 Charges for Services 3,399,453 3,852,139 4,350,386 Miscellaneous Revenue 7,352 0 0 Transfers In 1,719,503 2,401,500 590,647 Total Revenue $5,155,289 $6,262,639 $4,955,033 REVENUE SOURCES 2014-15 Final Budget Revenues are project to decrease by $1.3 million dollars. The decrease is due to programs within the internal service funds using their accumulated retained earning toward the purchase of replacement equipment. Expenditures Expenditure uses for special revenue funds are summarized in the table below and discussed in greater detail following the table: 2012-13 2013-14 Actuals Final Budget Employee Compensation 656,715 1,000,425 1,100,865 Employee Benefits 2,506,695 2,129,594 1,459,914 Materials 394,287 371,520 399,353 Contract Services 1,429,279 1,413,000 1,575,734 Contingencies 440,461 174,102 193,047 Cost Allocation 0 1,128,971 958,486 Special Projects 180,580 530,335 1,604,098 Total Expenditures $5,608,017 $6,747,947 $7,291,497 2014-15 Final Budget EXPENDITURE USES Expenditures are projected to increase by $543,550 this is due to increased costs related to one- time special projects and is offset by a decrease in employee benefits due to the City paying off the unfunded liability for retiree medical. 110 Retained Earning Internal Service Funds carry retained earning instead of fund balance. Retained earnings represent a funds savings and are calculated in the same manner as fund balance, taking the beginning balance and then adding the difference between revenue and expenditures to arrive at the ending fund balance. 2012-13 2013-14 Actuals Final Budget Beginning Balance 5,441,000 5,084,000 9,918,338 Net Increase (Decrease) in Fund Balance (452,728) (485,308) (2,336,464) Ending Balance $4,988,272 $4,598,692 $7,581,874 2014-15 Final Budget CHANGES RETAINED EARNINGS 111 Five Year Budget Forecast FISCAL YEAR 2014-2015 FINAL BUDGET FIVE YEAR FORECAST - GENERAL FUND REVENUE 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 Sales Tax 18,721,662 16,215,000 18,388,000 18,288,000 18,837,000 19,215,000 20,109,000 21,003,000 Property Tax 14,932,691 13,138,000 14,349,000 15,067,000 15,670,000 16,297,000 16,949,000 17,627,000 Transient Occupancy 3,768,504 4,400,000 4,400,000 4,510,000 4,659,000 4,808,000 4,957,000 5,101,000 Utility Tax 2,994,526 3,253,000 3,048,000 3,100,000 3,153,000 3,207,000 3,262,000 3,317,000 Franchise Fees 2,848,951 2,905,000 2,849,000 2,897,000 2,946,000 3,002,000 3,059,000 3,120,000 Other Taxes 2,077,628 2,700,000 9,373,000 5,020,000 1,755,000 1,811,000 1,867,000 1,921,000 Licenses & Permits 3,502,618 3,480,000 3,100,000 1,600,000 830,000 857,000 884,000 910,000 Use of Money & Property 721,148 660,000 696,000 724,000 724,000 724,000 724,000 724,000 Intergovernmental 382,535 265,000 365,000 265,000 265,000 265,000 265,000 265,000 Charges for Services 4,095,027 4,514,660 17,580,000 4,091,500 2,946,000 1,779,000 1,507,000 1,536,000 Fines & Forfeitures 560,417 620,000 550,000 550,000 550,000 550,000 550,000 550,000 Miscellaneous/Other 56,093 38,000 23,900,000 0 0 0 0 0 TOTAL REVENUE 54,661,799 52,188,660 98,598,000 56,112,500 52,335,000 52,515,000 54,133,000 56,074,000 5 YEAR FORECASTOBJECT2012-13 Actuals 2013-14 Final Budget FY2013-14 Projection 112 FISCAL YEAR 2014-2015 FINAL BUDGET FIVE YEAR FORECAST - SPECIAL REVENUE FUND REVENUE 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 STORM DRAIN IMPROVEMENT Investment Earnings 2,767 1,000 1,000 2,000 1,000 1,000 1,000 1,000 Developer Fees 178,771 100,000 100,000 100,000 100,000 100,000 100,000 100,000 Transfer from General Fund 210,000 210,000 1,635,000 210,000 210,000 210,000 210,000 TOTAL 181,538 311,000 311,000 1,737,000 311,000 311,000 311,000 311,000 PARK DEDICATION Park Dedication Fee 2,495,201 200,000 12,666,271 200,000 200,000 200,000 200,000 200,000 Investment Earnings 5,127 1,000 1,000 1,000 1,000 1,000 1,000 1,000 TOTAL 2,500,328 201,000 12,667,271 201,000 201,000 201,000 201,000 201,000 ENVIRON. MGMT./CLEAN CREEKS/STORM DRAIN Investment Earnings 579 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Fees 367,046 365,000 365,000 365,000 365,000 365,000 365,000 365,000 Transfer from General Fund 0 135,000 135,000 158,000 158,000 158,000 158,000 158,000 TOTAL 367,625 501,000 501,000 524,000 524,000 524,000 524,000 524,000 TRANSPORTATION Investment Earnings 1,572 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Transfer from General Fund 1,900,000 1,050,000 7,913,357 10,773,357 2,000,000 2,000,000 2,000,000 2,000,000 Transfer from Capital Reserves - - - - - - - - Vehicle Registration Fee 329,357 330,000 330,000 330,000 330,000 330,000 330,000 330,000 Grants 339,453 2,385,000 - Gasoline Tax 1,389,808 1,717,000 1,717,000 1,718,000 1,717,000 1,717,000 1,717,000 1,717,000 TOTAL 3,960,190 5,484,000 9,962,357 12,823,357 4,049,000 4,049,000 4,049,000 4,049,000 5 YEAR FORECASTPROGRAM2012-13 Actuals 2013-14 Final Budget FY2013-14 Projection 113 FISCAL YEAR 2014-2015 FINAL BUDGET FIVE YEAR FORECAST - SPECIAL REVENUE FUND REVENUE 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 5 YEAR FORECASTPROGRAM2012-13 Actuals 2013-14 Final Budget FY2013-14 Projection HOUSING & COMMUNITY DEVELOPMENT Investment Earnings 10,702 30,000 30,000 18,000 18,000 18,000 18,000 18,000 Grants 402,477 310,000 310,000 310,943 310,943 310,943 310,943 310,943 Loan Repayments 5,233 15,000 15,000 10,000 10,000 10,000 10,000 10,000 Housing Mitigation Fees 374,937 100,000 100,000 100,000 100,000 100,000 100,000 100,000 Transfer from General Fund - 212,000 212,000 - - - - - TOTAL 793,349 667,000 667,000 438,943 438,943 438,943 438,943 438,943 TOTAL SPECIAL REVENUE FUNDS 7,803,030 7,164,000 24,108,628 15,724,300 5,523,943 5,523,943 5,523,943 5,523,943 114 FISCAL YEAR 2014-2015 FINAL BUDGET FIVE YEAR FORECAST - DEBT SERVICE REVENUE 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 PUBLIC FACILITIES CORPORATION Investment Earnings 2,298 - - - - - - - Debt Refinancing - - - - - - - - Transfer from General Fund 3,181,000 3,079,000 3,079,000 3,171,838 3,171,838 3,171,838 3,171,838 3,171,838 TOTAL 3,183,298 3,079,000 3,079,000 3,171,838 3,171,838 3,171,838 3,171,838 3,171,838 PROGRAM 2012-13 Actuals 2013-14 Final Budget FY2013-14 Projection 5 YEAR FORECAST 115 FISCAL YEAR 2014-2015 FINAL BUDGET FIVE YEAR FORECAST - CAPITAL PROJECT FUNDS REVENUE 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 CAPITAL IMPROVEMENT PROJECTS Transfers from Capital Reserves 590,000 590,000 - - - - - Transfers from General Fund 2,474,000 1,933,000 1,933,000 4,968,000 - - - - Transfers from Recreation Programs - - 986,000 - - - - Transfers from Stevens Creek Corridor Park - - - - - - - Transfers from Park Dedication - - - - - - - Grants/Other Income 41,466 - - - - - - - TOTAL 2,515,466 2,523,000 2,523,000 5,954,000 - - - - CAPITAL RESERVES Transfers from Stevens Creek Corridor Park - - Transfers from Capital Improvement - - Transfers from Transportation - - - - - - - - Transfers from General Fund 1,125,121 5,100,000 5,100,000 10,216,787 2,209,000 1,521,562 2,606,562 5,215,562 TOTAL 1,125,121 5,100,000 5,100,000 10,216,787 2,209,000 1,521,562 2,606,562 5,215,562 STEVENS CREEK CORRIDOR PARK Transfers from Park Dedication - - - - - - - Transfers from Capital Reserves 2,453,664 - - - - - - - Transfers from Recreation - - - - - - - Grants 289,000 289,000 - - - - - TOTAL 2,453,664 289,000 289,000 - - - - - TOTAL CAPITAL FUNDS 6,094,251 7,912,000 7,912,000 16,170,787 2,209,000 1,521,562 2,606,562 5,215,562 PROGRAM 2012-13 Actuals 2013-14 Final Budget FY2013-14 Projection 5 YEAR FORECAST 116 FISCAL YEAR 2014-2015 FINAL BUDGET FIVE YEAR FORECAST - ENTERPRISE FUNDS REVENUE 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 RESOURCE RECOVERY Investment Earnings 17,154 7,000 7,000 7,000 7,000 7,000 7,000 7,000 Charges for Services 1,866,459 1,917,000 1,917,000 1,917,000 1,917,000 1,917,000 1,917,000 1,917,000 Grants 16,059 - - - - - - - TOTAL 1,899,672 1,924,000 1,924,000 1,924,000 1,924,000 1,924,000 1,924,000 1,924,000 BLACKBERRY FARM GOLF COURSE Investment Earnings 2,186 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Rent 17,124 15,000 15,000 15,000 15,000 15,000 15,000 15,000 Charges for Services 369,628 358,000 358,000 355,978 355,978 355,978 355,978 355,978 Transfer from General Fund - 230,000 230,000 113,657 113,657 113,657 113,657 113,657 TOTAL 386,752 604,000 604,000 485,635 485,635 485,635 485,635 485,635 SPORTS CENTER Investment Earnings 2,310 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Rent 785 1,000 1,000 1,000 1,000 1,000 1,000 1,000 Tennis 1,584,897 1,640,000 1,640,000 1,673,000 1,673,000 1,673,000 1,673,000 1,673,000 Membership 564,403 560,000 560,000 620,000 620,000 620,000 620,000 620,000 Transfer from General Fund - 154,000 154,000 154,000 154,000 154,000 154,000 TOTAL 2,152,395 2,356,000 2,356,000 2,295,000 2,449,000 2,449,000 2,449,000 2,449,000 RECREATION PROGRAMS Investment Earnings 9,923 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Cultural, Youth, and Teen Programs 1,400,000 1,364,000 1,364,000 1,475,300 1,475,300 1,475,300 1,475,300 1,475,300 Physical Recreation and Sports 1,008,482 1,040,000 1,040,000 920,000 920,000 920,000 920,000 920,000 Transfer from General Fund 150,000 - - - 150,000 150,000 150,000 150,000 Transfer from Capital Reserves - - - - - - - - Transfer from Capital Improvement - - - - - - - - PROGRAM 2012-13 Actuals 2013-14 Final Budget FY2013-14 Projection 5 YEAR FORECAST 117 FISCAL YEAR 2014-2015 FINAL BUDGET FIVE YEAR FORECAST - ENTERPRISE FUNDS REVENUE 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019PROGRAM2012-13 Actuals 2013-14 Final Budget FY2013-14 Projection 5 YEAR FORECAST TOTAL 2,568,405 2,409,000 2,409,000 2,400,300 2,550,300 2,550,300 2,550,300 2,550,300 TOTAL ENTERPRISE FUNDS 7,007,224 7,293,000 7,293,000 7,104,935 7,408,935 7,408,935 7,408,935 7,408,935 118 FISCAL YEAR 2014-2015 FINAL BUDGET FIVE YEAR FORECAST - INTERNAL SERVICE FUNDS REVENUE 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 Investment Earnings 10,187 5,000 5,000 5,000 5,000 5,000 5,000 5,000 Service Charges 1,716,300 1,400,000 1,400,000 1,653,897 1,653,897 1,653,897 1,653,897 1,653,897 Transfers In from General Fund 200,000 333,000 333,000 191,603 0 0 0 0 TOTAL 1,926,487 1,738,000 1,738,000 1,850,500 1,658,897 1,658,897 1,658,897 1,658,897 Service Charges - 939,000 939,000 773,741 773,741 773,741 773,741 773,741 Transfers In from General Fund - 50,000 50,000 176,810 176,810 176,810 176,810 176,810 TOTAL - 989,000 989,000 950,551 950,551 950,551 950,551 950,551 Investment Earnings 5,799 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Premiums 423,100 357,000 357,000 346,482 346,482 346,482 346,482 346,482 Transfers In from General Fund - - - 10,970 0 0 0 0 TOTAL 428,899 359,000 359,000 359,452 348,482 348,482 348,482 348,482 Investment Earnings 6,111 2,000 2,000 2,000 2,000 2,000 2,000 2,000 Service Charges 1,201,351 1,074,000 1,074,000 1,436,672 1,005,672 1,005,672 1,005,672 1,005,672 Transfers In from General Fund 44,503 - - - - - - - TOTAL 1,251,965 1,076,000 1,076,000 1,438,672 1,007,672 1,007,672 1,007,672 1,007,672 PROGRAM 2012-13 Actuals 2013-14 Final Budget FY2013-14 Projection 5 YEAR FORECAST INFORMATION TECHNOLOGY CITY CHANNEL WORKERS' COMPENSATION EQUIPMENT 119 FISCAL YEAR 2014-2015 FINAL BUDGET FIVE YEAR FORECAST - INTERNAL SERVICE FUNDS REVENUE 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019PROGRAM2012-13 Actuals 2013-14 Final Budget FY2013-14 Projection 5 YEAR FORECAST Investment Earnings 205 - - - - - - - LTD Premiums 66,053 81,000 81,000 144,594 144,594 144,594 144,594 144,594 Transfers In from General Fund 75,000 300,000 300,000 211,264 211,264 211,264 211,264 211,264 TOTAL 141,258 381,000 381,000 355,858 355,858 355,858 355,858 355,858 Investment Earnings 6,679 - - - - - - - Transfers In from General Fund 1,400,000 1,700,000 1,700,000 - 975,000 975,000 975,000 975,000 TOTAL 1,406,679 1,700,000 1,700,000 - 975,000 975,000 975,000 975,000 TOTAL ALL PROGRAMS 5,155,288 6,243,000 6,243,000 4,955,033 5,296,460 5,296,460 5,296,460 5,296,460 RETIREE MEDICAL COMPENSATED ABSENCE & LONG-TERM DISABILITY 120 FISCAL YEAR 2014-2015 FINAL BUDGET FIVE YEAR FORECAST - GENERAL FUND EXPENDITURES 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 Employee Compensation 11,963,499 12,067,614 13,512,331 13,921,500 14,186,000 14,455,500 14,730,200 Employee Benefits 5,075,873 5,075,873 5,840,163 6,149,000 6,265,800 6,384,900 6,506,200 Personnel Costs - 17,039,372 17,143,487 19,352,494 20,070,500 20,451,800 20,840,400 21,236,400 Materials 3,546,528 3,573,328 3,358,238 3,422,000 3,487,000 3,553,300 3,620,800 Contract Services 14,083,522 14,450,345 14,978,077 15,061,900 15,348,100 15,639,700 15,936,900 Appropriations for Contingencies 1,162,522 1,162,522 1,232,747 1,224,300 1,247,600 1,271,300 1,295,500 Cost Allocation 2,875,422 2,875,422 3,336,132 3,399,500 3,464,100 3,529,900 3,597,000 Debt Service/Other Uses 1,256,000 10,000 1,256,000 - - - - Capital Outlays & Special Projects 3,036,100 13,537,935 2,410,995 - - - - Total Non-Personnel 0 25,960,094 35,609,552 26,572,189 23,107,700 23,546,800 23,994,200 - Net Transfers 14,505,804 23,001,992 31,627,286 10,708,838 6,996,400 7,778,400 10,387,400 TOTAL EXPENDITURES - 57,505,270 75,755,031 77,551,969 53,887,038 50,995,000 52,613,000 31,623,800 OBJECT 2012-13 Actuals 2013-14 Final Budget FY2013-14 Projection 5 YEAR FORECAST 121 FISCAL YEAR 2014-2015 FINAL BUDGET FIVE YEAR FORECAST - SPECIAL REVENUE FUNDS EXPENDITURES 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 STORM DRAIN IMPROVEMENT 9612 Storm Drain Improvements 7,900 770,000 770,000 - - - - - 9613 CIP- Minor Storm Drain Improvements - - - - - - - - 9614 SD MASTER PLAN UPDATE - 75,000 75,000 180,000 - - - - 9616 BUBB RD ELM CT SD IMPROV - - - 1,635,000 - - - - 96xx CIP-Calabazas Creek (Bollinger) Outfall - 135,000 135,000 - - - - - 9620 CIP - Monta Vista Storm Drain System - - - - - - - - TOTAL 7,900 980,000 980,000 1,815,000 - - - - PARK DEDICATION 0100 Transfer to Stevens Crk Corridor Park - - - - - - - - 0100 Transfer to Capital Improvement - - - - - - - - TOTAL - - - - - - - - ENVIRON. MGMT./CLEAN CREEKS/STORM DRAIN 8004 Non Point Source 376,945 508,000 508,000 545,829 545,829 545,829 545,829 545,829 TOTAL 376,945 508,000 508,000 545,829 545,829 545,829 545,829 545,829 TRANSPORTATION 8403 Sidewalk, Curb and Gutter Maint 100,889 387,000 387,000 956,806 956,806 956,806 956,806 956,806 8404 Street Pavement Maintenance 440,602 4,600,000 4,600,000 9,173,694 2,000,000 2,000,000 2,000,000 2,000,000 8405 Street Signs/Markings 560,105 701,111 701,111 757,002 757,002 757,002 757,002 757,002 9463 BRIDGE REHAB MINOR - - - 165,000 - - - - 9464 ST MEDIAN IRRG PLANT REPL - - - 220,000 220,000 220,000 - - 9465 BICYCLE PED FACILITY IMPR - - - 83,000 83,000 83,000 - - 9466 MARY PED STSCA IMPROV - - - 28,000 275,000 - - - 9562 FIBER NTWK SIGNAL INTERCO - - - 132,000 - - - - 9563 SPEED BUMP VISTA LAZANEO - - - 22,000 - - - - 9564 PH 2 MCL SIDEWALK IMPROV - - - 1,100,000 935,000 - - - 9565 SCB PERIMETER TURN EXT - - - 110,000 - - - - 94xx CIP-McClellan Sidewalk Improve-Phase 1 - 250,000 250,000 - - - - - 94xx CIP-Bridge Rehabilitation-Minor - - - - - - - - PROGRAM 2012-13 Actuals 2013-14 Final Budget FY2013-14 Projection 5 YEAR FORECAST 122 FISCAL YEAR 2014-2015 FINAL BUDGET FIVE YEAR FORECAST - SPECIAL REVENUE FUNDS EXPENDITURES 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019PROGRAM2012-13 Actuals 2013-14 Final Budget FY2013-14 Projection 5 YEAR FORECAST 94xx CIP-Sidewalk Imprv-Orange & Byrne Ave - 1,650,000 1,650,000 - 1,815,000 - - - 94xx CIP-Accessibility Transition Plan Update - 50,000 50,000 - - - - - 94xx CIP-Street Median Irrig & Plant Replace - - - - - - - - 0100 Transfer to Capital Reserves - - - - - - - - TOTAL 1,101,596 7,638,111 7,638,111 12,747,502 7,041,808 4,016,808 3,713,808 3,713,808 HOUSING & COMMUNITY DEVELOPMENT 7401 General Administration 58,707 141,000 141,000 69,551 69,551 69,551 69,551 69,551 7403 Affordable Housing 324,887 214,000 214,000 557,000 557,000 557,000 557,000 557,000 7404 Public Service Grants 45,281 43,000 43,000 48,141 48,141 48,141 48,141 48,141 7405 Below Market Rate Housing 204,320 330,000 330,000 481,846 481,846 481,846 481,846 481,846 TOTAL 633,195 728,000 728,000 1,156,538 1,156,538 1,156,538 1,156,538 1,156,538 RDA SUCCESSOR AGENCY 7304 Successor Agency 64,742 - - - - - - 7304 Successor Housing Agency - - - - - - - TOTAL 64,742 - - - - - - - TOTAL ALL SPECIAL REVENUE 2,184,378 9,854,111 9,854,111 16,264,869 8,744,175 5,719,175 5,416,175 5,416,175 123 FISCAL YEAR 2014-2015 FINAL BUDGET FIVE YEAR FORECAST - DEBT SERVICE FUND EXPENDITURES 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 PUBLIC FACILITIES CORPORATION 5301 Principal 3,176,922 2,040,000 2,055,000 2,055,000 2,055,000 2,055,000 2,055,000 2,055,000 5301 Interest + Fees - 1,132,000 1,118,638 1,116,838 1,116,838 1,116,838 1,116,838 1,116,838 5301 Debt Refinancing - - - - - - - - TOTAL 3,176,922 3,172,000 3,173,638 3,171,838 3,171,838 3,171,838 3,171,838 3,171,838 PROGRAM 2012-13 Actuals 2013-14 Final Budget FY2013-14 Projection 5 YEAR FORECAST 124 FISCAL YEAR 2014-2015 FINAL BUDGET FIVE YEAR FORECAST - CAPITAL PROJECT FUNDS EXPENDITURES 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 CAPITAL IMPROVEMENT PROJECTS 9130 Wilson Park Irrigation Renovation 79,693 - - - - - - - 9133 McClellan Environmental Ed Center 230,992 - - - - - - - 9136 Scenic Circle Access 1,005 - - - - - - - 9140 Park Path & Park Lot Repairs Resurfacing 19,734 - - - - - - - 9145 Park Path & Lot Repairs Resurf-Phase 2 - - - - - - - - 9141 Trail Resurfacing at School Sports Fields 128,463 - - - - - - - 9144 Civic Center Master Plan Projects 3,806 400 400 - - - - - 9145 Phase II Park Path Repair 126,510 - - - - - - - 9146 Phase II Trail Resurface 30,153 - - - - - - - 9149 Stevens Creek Trail to Bay Study 10,000 - - - - - - - 91xx Spts Ctr Tennis Court Retaining Wall - 250 250 - - - - - 9158 Blackberry Farm Splash Pad - - - - 641,000 - - - 9159 McClellan Paths & Landscape Imprvmnt - - - 358,000 - - - - 91xx McClellan Community Garden Irrigation - - - - - 433,000 - - 9160 McClellan Miscellaneous Improvements - - - - - 55,000 - - 91xx Portal Park Renovation Master Plan - - - - 55,000 - - - 91xx SCCP Chain MP-McClellan to SCB - 300 300 - - - - - 9161 Sports Center-Resurface Tennis Courts - - - 235,000 481,000 - - - 9162 Memorial Park Master Plan - - - - - 150,000 - - 9163 MV Rec Ctr Preschool Play Area Impv - - - 140,000 300,000 - - - 9164 Portal Park - Collins School Cricket Batting - - - 106,000 - - - - 9xxx Quinlan Ctr Preschool Play Area Impv - - - - 57,000 - - - 9xxx Blackberry Farm - Play Area Improvements - - - - - - - 406,000 9xxx McClellan Ranch - Community Garden Fence Replacement - - - - - 263,000 - - 9xxx McClellan Ranch - Construct Trash Enclosure - - - - 90,000 - - - 9xxx Sports Center Court Lights - - - - 500,000 - - - 9xxx Sports Center - Interior Upgrades - - - - 20,000 - - - 91xx Park Path Repairs Phase 3 - 90 90 - - - - - 91xx Trail Resurfacing Sports Field Phase 3 - 30 30 - - - - - 9261 McClellan Barn Eval & Renovation 576 - - - - - - - 9262 McClellan Historic/Structural Assessm 7,633 - - - - - - - 9263 Solar Assessment Public Bldgs-Phase 1 14,964 - - - - - - - 9252 McClellan Ranch Repairs and Painting 46,606 - - - - - - - PROGRAM 2012-13 Actuals 2013-14 Final Budget FY2013-14 Projection 5 YEAR FORECAST 125 FISCAL YEAR 2014-2015 FINAL BUDGET FIVE YEAR FORECAST - CAPITAL PROJECT FUNDS EXPENDITURES 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019PROGRAM2012-13 Actuals 2013-14 Final Budget FY2013-14 Projection 5 YEAR FORECAST 9259 Emergency Van Upgrade 5,358 - - - - - - - 92xx McClellan Restroom & Site Access - 110 110 - - - - - 92xx Environ Ed Ctr-Solar PV System - 50 50 - - - - - 92xx Quinlan Fiber Installation - 50 50 - - - - - 92xx Senior Center Various Improvements - 160 160 - - - - - 92xx Sports Center Various Improvements - 58 58 - - - - - 92xx City Hall Distributed Antenna System - 125 125 - - - - - 92xx Public Bldg Solar Install-Service Center - 400 400 - - - - - 9270 Public Building Solar - Service Center - - - 300,000 - - - - 9271 Library Story Room Expansion - 500 500 1,500,000 - - - - 9274 Initial Civic Center Projects Design - - - 2,200,000 - - - - 9275 Senior Center Exercise Room Wood Floor Replace - - - 79,000 - - - - 9276 Senior Center - May Ave Landscaping - - - 50,000 - - - - 9277 Senior Center - Exterior Upgrades - - - - 250,000 - - - 9558 Various Trf Signal/Intersection Modify 5,748 - - - - - - - 9560 McClellan Road Sidewalk Study 22,516 - - - - - - - 9561 Traffic Mgmt Study-3 Intersections 40,604 - - - - - - - 9704 Streetlight & Irrigation Conservation 20,000 - - - - - - - Capital Projects 794,361 2,523 2,523 4,968,000 2,394,000 901,000 - 406,000 Transfers Out: 0100 Transfer to Recreation Programs - - - - - - - 0100 Transfer to Capital Reserves 221,078 - - - - - - - 0100 Transfer to General Fund - - - - - - - - Transfers Out from Current Operations 221,078 - - - - - - - TOTAL CAPITAL IMPROVEMENT 1,015,439 2,523 2,523 4,968,000 2,394,000 901,000 - 406,000 CAPITAL RESERVES 0100 Transfer to Capital Improvement 3,099,121 590,000 590,000 - - - - - 0100 Transfer to Transportation - - - - - - - - 0100 Transfer to Stevens Crk Corridor Park - - - - - - - - 0100 Transfer to Recreation Programs - - - - - - - - 126 FISCAL YEAR 2014-2015 FINAL BUDGET FIVE YEAR FORECAST - CAPITAL PROJECT FUNDS EXPENDITURES 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019PROGRAM2012-13 Actuals 2013-14 Final Budget FY2013-14 Projection 5 YEAR FORECAST 0100 Transfer to General Fund - - - - - - - - Transfers Out from Reserves 3,099,121 590,000 590,000 - - - - - STEVENS CREEK CORRIDOR PARK 9112 Stevens Creek Corridor Park-Phase 1 14,483 - - - - - - - 9134 Stevens Creek Corridor Park-Phase 2 284,166 289 289 - - - - - 9135 BBF Infrastructure Upgrades - - - - - - - - 0100 Transfer to Capital Improvement - - - - - - - - 0100 Transfer to Capital Reserves 12,586 - - - - - - - TOTAL 311,235 289 289 - - - - - TOTAL ALL CAPITAL PROJECTS 4,425,795 592,812 592,812 4,968,000 2,394,000 901,000 - 406,000 127 FISCAL YEAR 2014-2015 FINAL BUDGET FIVE YEAR FORECAST - ENTERPRISE FUNDS EXPENDITURES 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 RESOURCE RECOVERY 8003 Solid Waste & Recycling 1,764,995 2,232,000 2,232,000 2,304,496 2,304,496 2,304,496 2,304,496 2,304,496 TOTAL 1,764,995 2,232,000 2,232,000 2,304,496 2,304,496 2,304,496 2,304,496 2,304,496 BLACKBERRY FARM GOLF COURSE 6440 Golf Course 518,112 604,000 - 655,635 655,635 655,635 655,635 655,635 9139 CIP Golf Irrigation Upgrade 481,958 - - - 80,000 - - - 9139 CIP Golf Well & Pond Modifications - - - - 413,000 - - - 9150 CIP Golf Course Master Plan 50,000 - - - - - - - TOTAL 1,050,070 604,000 - 655,635 1,148,635 655,635 655,635 655,635 SPORTS CENTER 6450 Sports and Physical 1,747,961 2,054,000 2,054,000 2,308,256 2,308,256 2,308,256 2,308,256 2,308,256 8510 Maintenance 263,522 305,000 305,000 364,248 364,248 364,248 364,248 364,248 TOTAL 2,011,483 2,359,000 2,359,000 2,672,504 2,672,504 2,672,504 2,672,504 2,672,504 RECREATION PROGRAMS 6349 Cultural, Youth and Teen Programs 1,242,199 1,725,000 1,725,000 1,811,234 1,811,234 1,811,234 1,811,234 1,811,234 6449 Sports and Physical 776,469 1,267,000 1,267,000 1,264,370 1,264,370 1,264,370 1,264,370 1,264,370 9129 CIP Stocklmeir Orchard Irrigation 6,478 - - - - - - - 9165 Wilson Ball Safety Netting - - - 65,000 - - - - 9166 Wilson Bleacher Shade Canopy - - - 190,000 - - - - 9167 Wilson Renovation Master Plan - - - 55,000 - - - - 9278 Wilson Building & Landscape Improvements - - - 65,000 - - - - 9255 Quinlan Center Upgrades - - - 159,000 - - - - 0100 Transfer to Capital Improvement - - - 986,000 - - - - TOTAL 2,025,146 2,992,000 2,992,000 4,595,604 3,075,604 3,075,604 3,075,604 3,075,604 TOTAL ALL ENTERPRISE FUNDS 6,851,694 8,187,000 7,583,000 10,228,239 9,201,239 8,708,239 8,708,239 8,708,239 PROGRAM 2012-13 Actuals 2013-14 Final Budget FY2013-14 Projection 5 YEAR FORECAST 128 FISCAL YEAR 2014-2015 FINAL BUDGET FIVE YEAR FORECAST - INTERNAL SERVICE FUNDS EXPENDITURES 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 INFORMATION TECHNOLOGY 3800 Operations 1,220,755 1,525,000 1,525,000 1,636,593 1,636,593 1,636,593 1,636,593 1,636,593 0100 Transfer to General Fund - - - - 9800 Acquisitions & Projects 186,903 333,000 333,000 676,185 TOTAL 1,407,658 1,858,000 1,858,000 2,312,778 1,636,593 1,636,593 1,636,593 1,636,593 CITY CHANNEL 3500 Government Channel - 777,000 777,000 1,068,854 1,068,854 1,068,854 1,068,854 1,068,854 3501 Gov't Channel--Special Project - 97,000 97,000 - - - - - 3600 City Web Site - 231,000 231,000 263,697 263,697 263,697 263,697 263,697 9800 Acquisitions & Projects - 50,000 50,000 - - - - - TOTAL - 1,155,000 1,155,000 1,332,551 1,332,551 1,332,551 1,332,551 1,332,551 WORKERS' COMPENSATION 4550 Claims 715,714 434,000 434,000 442,567 442,567 442,567 442,567 442,567 TOTAL 715,714 434,000 434,000 442,567 442,567 442,567 442,567 442,567 EQUIPMENT 8840 Equipment Maintenance 1,012,423 1,109,000 1,109,000 1,391,743 1,391,743 1,391,743 1,391,743 1,391,743 9820 Equipment Acquisition 772 138,000 138,000 481,000 481,000 481,000 481,000 481,000 TOTAL 1,013,195 1,247,000 1,247,000 1,872,743 1,872,743 1,872,743 1,872,743 1,872,743 4570 Disability Claims 78,195 79,000 79,000 80,858 80,858 80,858 80,858 80,858 4571 Leave Payouts 168,536 275,000 275,000 275,000 275,000 275,000 275,000 275,000 TOTAL 246,731 354,000 354,000 355,858 355,858 355,858 355,858 355,858 RETIREE MEDICAL COMPENSATED ABSENCE & LONG-TERM DISABILITY PROGRAM 2012-13 Actuals 2013-14 Final Budget FY2013-14 Projection 5 YEAR FORECAST 129 FISCAL YEAR 2014-2015 FINAL BUDGET FIVE YEAR FORECAST - INTERNAL SERVICE FUNDS EXPENDITURES 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019PROGRAM2012-13 Actuals 2013-14 Final Budget FY2013-14 Projection 5 YEAR FORECAST 4512 Insurance 786,661 930,000 930,000 975,000 975,000 975,000 975,000 975,000 4512 Long Term Obligation 1,438,058 770,000 770,000 - - - - - TOTAL 2,224,719 1,700,000 1,700,000 975,000 975,000 975,000 975,000 975,000 TOTAL ALL INTERNAL SERVICE 5,608,017 6,748,000 6,748,000 7,291,497 6,615,312 6,615,312 6,615,312 6,615,312 130 FISCAL YEAR 2014-2015 FINAL BUDGET FIVE YEAR FORECAST - GENERAL FUND FUND BALANCE 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 Beginning Fund Balance 54,470,939 33,001,620 33,162,506 34,682,506 36,202,506 Non Spendable 987,281 987,281 987,281 987,281 987,281 Restricted 725,903 725,903 725,903 725,903 725,903 Assigned 30,466,398 31,049,322 32,569,322 34,089,322 34,089,322 Unassigned 822,038 400,000 400,000 400,000 400,000 Total Ending Fund Balance 33,001,620 33,162,506 34,682,506 36,202,506 36,202,506 Classification 5 YEAR FORECAST 131 FISCAL YEAR 2014-2015 FINAL BUDGET FIVE YEAR FORECAST - SPECIAL FUNDS FUND BALANCE 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 SPECIAL REVENUE Beginning Fund Balance 5,966,824 2,233,308 2,233,308 15,305,865 14,564,296 11,344,064 11,148,832 11,256,600 Assigned 6,711,969 2,233,308 2,233,308 14,564,296 11,344,064 11,148,832 11,256,600 11,364,368 Unassigned - - - - - - - - Total Ending Fund Balance 6,711,969 2,233,308 2,233,308 14,564,296 11,344,064 11,148,832 11,256,600 11,364,368 DEBT SERVICE Beginning Fund Balance 1,674,624 1,681,000 1,681,000 1,558,162 1,558,162 1,558,162 1,558,162 1,558,162 Assigned 1,681,000 1,588,162 1,558,162 1,558,162 1,558,162 1,558,162 1,558,162 1,558,162 Unassigned - - - - - - - - Total Ending Fund Balance 1,681,000 1,588,162 1,558,162 1,558,162 1,558,162 1,558,162 1,558,162 1,558,162 CAPITAL PROJECT Beginning Fund Balance 3,646,072 1,866,000 29,749,776 Assigned 5,299,905 3,477,500 1,866,000 15,305,865 24,222,652 26,522,652 27,143,214 3,477,500 25,522,652 26,522,652 27,143,214 29,749,776 34,559,338 Unassigned - - - - - - - - Total Ending Fund Balance 5,299,905 3,477,500 3,477,500 25,522,652 26,522,652 27,143,214 29,749,776 34,559,338 ENTERPRISE Beginning Fund Balance 10,057,000 8,540,000 8,540,000 10,740,320 7,617,016 5,824,712 4,525,408 3,226,104 Assigned 10,802,474 7,646,279 7,646,279 7,617,016 5,824,712 4,525,408 3,226,104 1,926,800 Unassigned - - - - - - - - Total Ending Fund Balance 10,802,474 7,646,279 7,646,279 7,617,016 5,824,712 4,525,408 3,226,104 1,926,800 INTERNAL SERVICE Beginning Fund Balance 5,441,000 5,084,000 5,084,000 9,918,338 7,581,874 6,263,022 4,944,170 3,625,318 Assigned 4,988,272 4,598,692 4,598,692 7,581,874 6,263,022 4,944,170 3,625,318 2,306,466 Classification 2012-13 Actuals 2013-14 Final Budget FY2013-14 Projection 5 YEAR FORECAST 132 FISCAL YEAR 2014-2015 FINAL BUDGET FIVE YEAR FORECAST - SPECIAL FUNDS FUND BALANCE 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019Classification2012-13 Actuals 2013-14 Final Budget FY2013-14 Projection 5 YEAR FORECAST Unassigned - - - - - - - - Total Ending Fund Balance 4,988,272 4,598,692 4,598,692 8,881,874 6,263,022 4,944,170 3,625,318 2,306,466 133 Council and Commissions City Council Technology, Information & Communications Library Public Safety Bicycle & Pedestrian Parks & Recreation Teen Planning Housing Teen Commission Technology Information & Communications Commission Recreation and Community Services Commission Library Commission Planning Commission Bicycle/Pedestrian Commission Fine Arts Commission Public Safety Commission Audit Committee Economic Development Committee Fiscal Strategic Plan Committee Housing Commission City Council Citizens of Cupertino 134 Final Adopted Page 2014-15 $ 459,627 Fund Dept 139 110 1000 410,127 142 110 1001 30,000 145 110 1010 19,500 $ 230,827 Fund Dept 148 110 1031 21,201 1 51 110 1040 10,422 154 110 1042 26,851 15 7 110 1050 13,310 159 110 1055 4,400 162 110 1060 6,954 165 110 1065 29,887 168 110 1070 94,854 171 110 1075 22,948 $ 690,454 City Council and Commissions City Council TOTAL CITY COUNCIL AND COMMISIONS Bicycle and Pedestrian Recreation and Community Services Teen Planning Housing CITY COUNCIL COMMISSIONS Library Fine Arts Public Safety Technology, Information & Community Commission Communtiy Funding Sister Cites 135 Division Summary City Council and Commissions - Summary Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - 112,892 31,436 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - T OTAL REVENUE -$ -$ 112,892$ 31,436$ Expenditures Employee Compensation 185,698 195,288 200,342 195,061 Employee Benefits 105,895 110,284 127,029 118,136 Materials 119,486 178,620 117,799 135,393 Contract Services 36,096 32,265 97,750 63,504 Appropriations for Contingency - - 18,555 15,590 C ost Allocation 15,900 7,400 213,080 162,770 C apital Outlay - - - - S pecial Projects - - - - T OTAL EXPENDITURES 463,075$ 523,857$ 774,555$ 690,454$ Fund Balance (Use of)- - - - General Fund Costs 463,075$ 523,857$ 661,663$ 659,018$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $690,454 for the programs that are a part of the City Council and Commissions Department. Overall the budget has decreased by $84,101. This decrease is primarily driven by reduced costs associated with City Channel services. These services have decreased due to the department’s use of retained earnings to offset replacement costs this fiscal year. This budget is funded from $31,436 in estimated department revenue resulting from charges to user departments as part of the Cost Allocation Plan (CAP) and a $659,018 contribution from the General Fund. 136 Final Adopted Expenditures Fiscal Year 2014-2015 City Council $459,627 67% Commissions $230,827 33% 4 Year Expenditure History In Millions $0.5 $0.5 $0.7 $0.7 FY2012 ACTUALS FY2013 ACTUALS FY 2014 BUDGET FY 2015 FINAL 137 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Legislative/Administrative CITY COUNCIL AND COMMISSIONS Gilbert Wong, Mayor Rod Sinks, Vice Mayor Barry Chang, Council Member Orrin Mahoney, Council Member Mark Santoro, Council Member Budgets within City Council and Commissions include: • City Council • Community Funding • Sister Cities • Technology, Information and Community Commission • Library Commission • Fine Arts Commission • Public Safety Commission • Bicycle and Pedestrian Commission • Recreation and Community Services Commission • Teen Commission • Planning Commission • Housing Commission BUDGET AT A GLANCE Total Revenue 31,436$ Total Expenditures 690,454 Fund Balance - General Fund Costs 659,018$ Total Staffing 1.55 % Funded by General Fund 95.4% 138 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Legislative/Administrative CITY COUNCIL AND COMMISSIONS- CITY COUNCIL Budget Unit 110-1000 General Fund PROGRAM OVERVIEW The Mayor and Council members, acting as the elected representatives of the residents of Cupertino, establish public policies to meet community needs and assure orderly development of the City. SERVICE OBJECTIVES •The City Council objectives are carried out by city staff under the sole direction of the City Manager. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $410,127 for the City Council Budget. This represents a decrease of $103,580 under the FY 2013-14 Final Adopted Budget. The decrease is attributed primarily to decreased user charges for City Channel due to that department’s use of retained earnings for the purchase of replacement equipment in FY 2014-15. This budget is funded from $31,436 in estimated department revenue resulting from charges to user departments as part of the Cost Allocation Plan (CAP) and a $378,691 contribution from the general fund. The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the two prior fiscal years, Final Adopted Budget for the current and prior fiscal year: BUDGET AT A GLANCE Total Revenue 31,436$ Total Expenditures 410,127 Fund Balance - General Fund Costs 378,691$ Total Staffing 0.50 % Funded by General Fund 92.3% 139 City Council and Commissions - City Council Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - 112,892 31,436 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 112,892$ 31,436$ Expenditures Employee Compensation 78,171 78,042 80,198 79,905 Employee Benefits 66,524 68,445 81,001 70,594 Materials 92,356 102,990 89,399 97,953 Contract Services 23,520 19,715 44,700 129 Appropriations for Contingency - - 13,410 9,808 Cost Allocation 15,900 7,400 204,999 151,738 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 276,471$ 276,592$ 513,707$ 410,127$ Fund Balance (Use of)- - - - General Fund Costs 276,471$ 276,592$ 400,815$ 378,691$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – .50 There are no changes to staffing. Total authorized positions – .50 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 140 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 1000 CITY COUNCIL 5501 SALARIES FULL TIME $32,552 $33,561 $36,384 $36,091 5502 SALARIES PART TIME $45,381 $43,814 $43,814 $43,814 5505 OVERTIME $238 $0 $0 $0 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $575 5509 INTERNET ALLOWANCE $1,425 $1,800 $2,700 $2,700 5600 RETIREMENT SYSTEM $19,596 $20,936 $22,277 $12,582 5711 HEALTH INSURANCE $37,191 $48,482 $47,441 $34,648 5712 DENTAL INSURANCE $5,151 $5,164 $5,164 $5,783 5713 MEDICARE $1,169 $1,135 $1,202 $1,184 5714 LIFE INSURANCE $527 $586 $618 $691 5715 LONG TERM DISABILITY $200 $235 $218 $256 5716 WORKERS COMPENSATION $299 $278 $325 $325 5717 VISION INSURANCE $966 $1,085 $1,056 $1,092 5722 HRA CITY CONTRIBUTION $0 $0 $0 $10,758 6111 GEN OFFICE SUPPLIES $6,341 $10,000 $5,000 $5,000 6121 SML TOOLS & EQUIPMENT $0 $0 $5,000 $3,000 6154 TELEPHONE SERVICE $1,524 $2,000 $1,638 $1,563 6216 CONFERENCE/MBRSP DUES $34,008 $15,000 $15,000 $15,000 6221 BAY AREA GOVERNMENTS $0 $10,200 $11,000 $11,601 6222 SANTA CLARA CITIES ASSOC $5,761 $6,500 $5,761 $5,761 6223 LEAGUE OF CALIF CITIES $16,547 $16,700 $16,700 $16,584 6224 WEST VALLEY MAYOR/CMR $0 $0 $300 $300 6226 MEMBERSHIP AND DUES $17,155 $16,000 $16,000 $15,661 6326 SPECIAL DEPARTMENTAL $1,020 $0 $3,000 $1,816 6331 COMMUNITY CONGRESS $0 $5,000 $0 $0 6337 DEER HOLLOW FARM $5,000 $10,000 $0 $6,667 6338 HISTORICAL SOCIETY $5,000 $5,000 $0 $5,000 6339 LEHIGH WATER QUALITY $0 $4,000 $0 $0 6340 MAYORS FUND $0 $10,000 $10,000 $10,000 7013 MAINTENTANCE OF $0 $0 $0 $129 7014 GENERAL SVC AGMT $23,520 $20,000 $29,700 $0 7101 SISTER CITY PROGRAM $0 $0 $15,000 $0 7197 CONTINGENCIES $0 $0 $13,410 $9,808 8002 IT REIMBURSEMENT $15,900 $7,400 $3,187 $4,559 8004 CITY CHANNEL REIMB $0 $0 $201,223 $146,485 8005 WEB SITE REIMBURSEMENT $0 $0 $589 $694 TOTAL EXPENDITURES $276,470 $294,878 $513,707 $410,127 141 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Legislative/Administrative CITY COUNCIL AND COMMISSIONS- COMMUNITY FUNDING Budget Unit 110-1001 General Fund PROGRAM OVERVIEW This budget provides funding for various community activities and community-based organizations throughout the fiscal year. SERVICE OBJECTIVES •Provide funding to local non-profit organizations in the areas of social services, fine arts and other programs for the general public. •Grant funding requests in a fair and equitable manner. •Grant funding requests per the Community Funding Policy adopted by City Council on April 2, 2013. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $30,000 for the Community Funding Budget. The adopted budget is unchanged since last fiscal year This budget is funded from $30,000 contribution from the general fund. The following table shows the requests for the prior two fiscal years and the current funding requests that have been received: BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 30,000 Fund Balance - General Fund Costs 30,000$ Total Staffing - % Funded by General Fund 100.0% 142 Non-Profit Organization Actual Funding FY12-13 Deer Hollow 5,000 Historical Society 10,000 Euphrat Museum 10,000 KMTV 50,000 TOTAL FY11-12 $ 75,000 FY13-14 Deer Hollow 10,000 Historical Society 10,000 Euphrat Museum 10,000 TOTAL FY12-13 $30,000 FY14-15 Deer Hollow $10,000 Fund Operation of Deer Hollow Farm and Cupertino Historical Society $10,000 Upgrade Museum Exhibit Repair Kelly Farm Truck Upgrades to Traveling Trunk Program Possible Membership Drive Euphrat Museum $10,000 Art Program and Art School TOTAL FY 14-15 $30,000 In addition to the Community Funding requests shown in the table above, the City provides additional funding for community festivals through in kind contributions of staff time and use of City facilities. The City also provides $41,000 through the Human Services grant funding from its General Fund for non-profit agencies providing services to low and very-low income Cupertino residents. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Budget for the current Fiscal Year: 143 City Council and Commissions - Community Funding Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation - - - - Employee Benefits - - - - Materials - - - - Contract Services - - 30,000 30,000 Appropriations for Contingency - - - - Cost Allocation - - - - Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES -$ -$ 30,000$ 30,000$ Fund Balance (Use of)- - - - General Fund Costs -$ -$ 30,000$ 30,000$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING There is no staffing associated with this budget. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 1001 COMMUNITY FUNDING 7014 GENERAL SVC AGMT $0 $0 $30,000 $30,000 TOTAL EXPENDITURES $0 $0 $30,000 $30,000 144 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Legislative/Administrative CITY COUNCIL AND COMMISSIONS- SISTER CITIES Budget Unit 110-1010 General Fund PROGRAM OVERVIEW Cupertino has four active sister cities registered with Sister Cities International; Toyokawa, Japan; Hsinchu, Taiwan; Copertino, Italy; and Bhubaneswar, India. SERVICE OBJECTIVES •To further international communication and understanding through the Sister City Program •To foster educational, technical, economic and cultural exchanges •To encourage student exchange programs to promote communication and understanding among people of different cultures FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $19,500 for the Sister Cities program. This program was previously a part of the City Council budget but was moved in FY 2013-14 into its own program to better account for expenses related to the Sister Cities program. This budget is funded from a $19,500 contribution from the general fund. The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the two prior fiscal years, Final Adopted Budget for the current and prior fiscal year: BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 19,500 Fund Balance - General Fund Costs 19,500$ Total Staffing 0.10$ % Funded by General Fund 100.0% 145 City Council and Commissions - Sister Cities 2011-2012 2012-2013 2013-2014 2014-2015 Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation - - - 6,500 Employee Benefits - - - - Materials - - - 3,000 Contract Services - - - 10,000 Appropriations for Contingency - - - - Cost Allocation - - - - Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES -$ -$ -$ 19,500$ Fund Balance (Use of)- - - - General Fund Costs -$ -$ -$ 19,500$ STAFFING There are no full time staffing associated with this program. 146 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 1010 SISTER CITIES 5501 SALARIES PART TIME $0 $0 $0 $6,500 6326 SPECIAL DEPARTMENTAL $0 $0 $0 $3,000 6340 MAYORS FUND $0 $0 $0 $0 7101 SISTER CITY PROGRAM $0 $0 $0 $10,000 TOTAL EXPENDITURES $0 $0 $0 $19,500 147 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Legislative/Administrative CITY COUNCIL AND COMMISSIONS- TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION Budget Unit 110-1031 General Fund PROGRAM OVERVIEW The Technology, Information & Communications Commission (TICC) advises the City Council and informs the community about issues relating to the rapidly changing fields of communication and technology. Commissioners also serve as a resource for the Planning Commission in offering technical guidance for antenna sightings. The Public Affairs Director serves as staff liaison. The commission also supports public and educational access to cable services. SERVICE OBJECTIVES •Continue to work with appropriate companies in bringing advanced services to interested residents. •Monitor AT&T and Comcast services and revenue. •Negotiate and manage public access provider KMVT to insure maximum programming value for Cupertino residents. •Work with staff and legal counsel to enforce the terms of the current cable franchise agreements. •Work with Community Development and Public Works regarding placement of antenna and negotiate agreements for communication services that serve Cupertino. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $21,201 for the Technology, Information and Communications Commission. This represents an increase of $1,557 over the FY 2013-14 Final BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 21,201 Fund Balance - General Fund Costs 21,201$ Total Staffing 0.10 % Funded by General Fund 100.0% 148 Adopted Budget. The increase is attributed primarily to increases in employee salary and benefits associated with Council approved labor contracts. This budget is funded from a $21,201 contribution from the general fund. The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the two prior fiscal years, Final Adopted Budget for the current and prior fiscal year: City Council and Commissions - Technology, Information & Community Commission Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 13,018 13,266 13,227 13,718 Employee Benefits 4,804 4,842 5,167 5,937 Materials 207 50,000 450 450 Contract Services - - - - Appropriations for Contingency - - 45 45 Cost Allocation - - 755 1,051 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 18,029$ 68,108$ 19,644$ 21,201$ Fund Balance (Use of)- - - - General Fund Costs 18,029$ 68,108$ 19,644$ 21,201$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 149 STAFFING Total current authorized positions – .10 There are no changes to the current level of staffing. Total authorized positions – .10 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 1031 TELECOMMUNICATION COMMISS 5501 SALARIES FULL TIME $13,018 $13,266 $13,227 $13,718 5506 CAR ALLOWAMCE $0 $0 $0 $300 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $103 5600 RETIREMENT SYSTEM $3,396 $3,430 $3,674 $3,809 5711 HEALTH INSURANCE $941 $941 $962 $930 5712 DENTAL INSURANCE $91 $91 $94 $157 5713 MEDICARE $189 $193 $192 $199 5714 LIFE INSURANCE $70 $70 $79 $69 5715 LONG TERM DISABILITY $52 $51 $81 $91 5716 WORKERS COMPENSATION $47 $48 $65 $65 5717 VISION INSURANCE $18 $18 $19 $18 5722 HRA CITY CONTRIBUTION $0 $0 $0 $196 6111 GEN OFFICE SUPPLIES $207 $0 $250 $250 6216 CONFERENCE AND $0 $0 $0 $0 6226 MEMBERSHIP AND DUES $0 $0 $200 $200 6323 EDUCATIONAL GRANTS $0 $50,000 $0 $0 7197 CONTINGENCIES $0 $0 $45 $45 8002 IT REIMBURSEMENT $0 $0 $637 $912 8005 WEB SITE REIMBURSEMENT $0 $0 $118 $139 TOTAL EXPENDITURES $18,028 $68,108 $19,643 $21,201 150 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Legislative/Administrative CITY COUNCIL AND COMMISSIONS- LIBRARY COMMISSION Budget Unit 110-1040 General Fund PROGRAM OVERVIEW The Library Commission is a five member commission appointed by the City Council to review and make recommendations related to the operations and services of the Cupertino Library. The Cupertino Library is operated by Santa Clara County Library Services. The building is provided by the City of Cupertino for which the County pays a rental fee. County Library management serves as Commission staff and Public Affairs personnel serves as City liaison. SERVICE OBJECTIVES •Monitor the various service activities of the library and make recommendations for improvements to appropriate bodies. •Support library advocacy groups, including Friends of the Cupertino Library and Cupertino Library Foundation. •Advocate library funding and service levels at the city, county, and state levels. •Represent the Cupertino library in the local community. •Participate in state and local library workshops and conferences. •Participate in the long range planning of quality library services for the City. •Develop potential resources to expand volunteer efforts in the library. •Investigate ways to expand access to non-traditional media. •Continue library advocacy in Cupertino activities and with other organizations. •Initiate and coordinate the Cupertino Poet Laureate program. •Continue emphasis on integrating additional technology into library services. BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 10,422 Fund Balance - General Fund Costs 10,422$ Total Staffing 0.05 % Funded by General Fund 100.0% 151 FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $10,422 for the Library Commission. This represents an increase of $876 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to increases in employee salary and benefits associated with Council approved labor contracts. This budget is funded from $10,422 contribution from the general fund. The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the two prior fiscal years, Final Adopted Budget for the current and prior fiscal year: City Council and Commissions - Library Commission Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 3,904 7,019 4,389 4,850 Employee Benefits 1,249 2,656 1,919 2,187 Materials 430 449 600 600 Contract Services 1,266 1,331 2,000 2,000 Appropriations for Contingency - - 260 260 Cost Allocation - - 378 525 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 6,849$ 11,455$ 9,546$ 10,422$ Fund Balance (Use of)- - - - General Fund Costs 6,849$ 11,455$ 9,546$ 10,422$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 152 STAFFING Total current authorized positions – .05 There are no changes to staffing Total authorized positions – .05 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 1040 LIBRARY COMMISSION 5501 SALARIES FULL TIME $3,904 $7,018 $4,389 $4,850 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $18 5600 RETIREMENT SYSTEM $949 $1,793 $1,219 $1,347 5711 HEALTH INSURANCE $185 $595 $481 $465 5712 DENTAL INSURANCE $18 $58 $47 $78 5713 MEDICARE $56 $102 $64 $70 5714 LIFE INSURANCE $14 $45 $40 $35 5715 LONG TERM DISABILITY $10 $29 $26 $34 5716 WORKERS COMPENSATION $14 $25 $33 $33 5717 VISION INSURANCE $3 $11 $10 $9 5722 HRA CITY CONTRIBUTION $0 $0 $0 $98 6111 GEN OFFICE SUPPLIES $285 $214 $200 $200 6216 CONFERENCE/MBRSP DUES $20 $0 $200 $200 6226 MEMBERSHIP AND DUES $125 $235 $200 $200 7014 GENERAL SVC AGMT $1,266 $1,331 $2,000 $0 7018 LIBRARY SUNDAY SERVICE $0 $0 $0 $2,000 7197 CONTINGENCIES $0 $0 $260 $260 8002 IT REIMBURSEMENT $0 $0 $319 $456 8005 WEB SITE REIMBURSEMENT $0 $0 $59 $69 TOTAL EXPENDITURES $6,850 $11,454 $9,547 $10,422 153 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Legislative/Administrative CITY COUNCIL AND COMMISSIONS- FINE ARTS Budget Unit 110-1042 General Fund PROGRAM OVERVIEW The Cupertino Fine Arts Commission is charged with advancing the arts in the City through a number of activities and programs. These include overseeing the “Quarter Percent for Art” requirement for developments over 50,000 square feet; promoting art in public places; making recommendations to City Council regarding arts opportunities; awarding grants to individuals and organizations; and selecting the “Distinguished Artist of the Year” and the “Emerging Artist of the Year.” In prior years, grants had been awarded to a diverse group of individuals and organizations, including the Cherry Blossom Festival, the Euphrat Museum of Art and its Arts in Schools program, and local performing arts groups, sculptors, and artists. Budget constraints resulted in the elimination of fine arts grants for several years, although a small portion of the grant money has been reinstated and annual awards have been made to the Distinguished Artist of the Year, the Emerging Artist of the Year, the Euphrat Museum of Art, and to help defray the expenses of a professional art judge for the Fine Arts League’s annual exhibition and auction at the Fall Festival. SERVICE OBJECTIVES •Foster, encourage and assist the realization, preservation, advancement and development of fine arts for the benefit of the citizens of Cupertino. •Act as a catalyst for the promotion of fine arts activities and provide liaison and coordination between fine arts activities, groups and facilities. •Enhance the interaction between arts and business; review and approve public art projects required for developments over 50,000 square feet. •Screen and/or review fine arts activities wishing to obtain city funds or utilize public facilities. BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 26,851 Fund Balance - General Fund Costs 26,851$ Total Staffing 0.15 % Funded by General Fund 100.0% 154 FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $26,851 for the Final Arts Commission Budget. This represents an increase of $8,688 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to increases in employee salary and benefits associated with Council approved labor contracts and higher cost allocation charges due the increased number of employees in this program. This budget is funded from a $26,851 contribution from the general fund. The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the two prior fiscal years, Final Adopted Budget for the current and prior fiscal year: . City Council and Commissions - Fine Arts Commission Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 7,967 14,862 11,056 14,792 Employee Benefits 2,726 3,764 4,262 6,578 Materials 16,741 10,550 1,600 3,250 Contract Services - 2,097 300 300 Appropriations for Contingency - - 190 355 Cost Allocation - - 755 1,576 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 27,434$ 31,273$ 18,163$ 26,851$ Fund Balance (Use of)- - - - General Fund Costs 27,434$ 31,273$ 18,163$ 26,851$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 155 STAFFING Total current authorized positions – .10 The current level of staffing was reallocated this year to more accurately reflect where staff spends their time. Total authorized positions – .15 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 1042 FINE ARTS COMMISSION 5501 SALARIES FULL TIME $7,188 $9,998 $10,556 $14,792 5502 SALARIES PART TIME $779 $4,864 $500 $0 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $43 5600 RETIREMENT SYSTEM $1,839 $2,453 $2,932 $4,106 5711 HEALTH INSURANCE $446 $740 $857 $1,395 5712 DENTAL INSURANCE $60 $90 $94 $235 5713 MEDICARE $265 $289 $153 $214 5714 LIFE INSURANCE $45 $69 $79 $97 5715 LONG TERM DISABILITY $26 $52 $63 $102 5716 WORKERS COMPENSATION $33 $53 $65 $65 5717 VISION INSURANCE $12 $17 $19 $27 5722 HRA CITY CONTRIBUTION $0 $0 $0 $294 6111 GEN OFFICE SUPPLIES $0 $0 $50 $500 6112 PRINTING & DUPLICATING $0 $0 $0 $1,000 6115 MEETING EXPENSES $0 $0 $0 $200 6206 GRANT EXPENDITURES $16,691 $10,500 $1,500 $1,500 6226 MEMBERSHIP AND DUES $50 $50 $50 $50 7014 GENERAL SVC AGMT $0 $2,097 $300 $300 7104 SPECIAL EVENTS $0 $0 $0 $0 7197 CONTINGENCIES $0 $0 $190 $355 8002 IT REIMBURSEMENT $0 $0 $637 $1,368 8005 WEB SITE REIMBURSEMENT $0 $0 $118 $208 TOTAL EXPENDITURES $27,432 $31,274 $18,163 $26,851 156 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Legislative/Administrative CITY COUNCIL AND COMMISSIONS- PUBLIC SAFETY Budget Unit 110-1050 General Fund PROGRAM OVERVIEW The Cupertino Public Safety Commission (PSC), a five member board appointed by the City Council, assists the Council by reviewing and recommending public safety services associated with police, fire, emergency planning, and traffic. The Sheriff’s West Valley Patrol Division Commander, who is the City’s Chief of Police, serves as staff liaison. SERVICE OBJECTIVES •Review safety issues and concerns and make recommendations to the City Council. •Promote public education programs concerning safety issues. •Provide assistance in implementing public safety programs approved by the City Council. •Work with various city departments to resolve issues and concerns related to public safety. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $13,310 for the Public Safety Commission Budget. There is no recommended change in funding since the Final Adopted Budget. This budget is funded from a $13,310 contribution from the general fund. The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the two prior fiscal years, Final Adopted Budget for the current and prior fiscal year: BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 13,310 Fund Balance - General Fund Costs 13,310$ Total Staffing - % Funded by General Fund 100.0% 157 City Council and Commissions - Public Safety Commission Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation - - - - Employee Benefits - - - - Materials 1,237 1,061 1,100 1,100 Contract Services 5,000 6,162 11,000 11,000 Appropriations for Contingency - - 1,210 1,210 Cost Allocation - - - - Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 6,237$ 7,223$ 13,310$ 13,310$ Fund Balance (Use of)- - - - General Fund Costs 6,237$ 7,223$ 13,310$ 13,310$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING There is no staffing associated with the budget. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 1050 PUBLIC SAFELY COMMISSION 6111 GEN OFFICE SUPPLIES $175 $0 $0 $0 6333 WV MAYORS CM MEETING $1,062 $1,062 $1,100 $1,100 7014 GENERAL SVC AGMT $5,000 $6,162 $11,000 $11,000 7197 CONTINGENCIES $0 $0 $1,210 $1,210 TOTAL EXPENDITURES $6,237 $7,224 $13,310 $13,310 158 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Legislative/Administrative CITY COUNCIL AND COMMISSIONS- BICYCLE AND PEDESTRIAN Budget Unit 110-1055 General Fund PROGRAM OVERVIEW The Cupertino Bicycle and Pedestrian Commission (BPC) is a five-member board appointed by the City Council, which assists the Council by reviewing, monitoring, and making recommendations on City transportation matters pertaining to bicycle and pedestrian traffic, parking, education, and recreation within Cupertino. The City’s Senior Civil Engineer serves as staff liaison. SERVICE OBJECTIVES •Review and make recommendations on City transportation infrastructure, development standards, public and private development projects, and citizen outreach and education efforts as they affect bicycle and pedestrian traffic in the City of Cupertino. •Promote safe, efficient, and enjoyable travel for bicycle and pedestrian traffic within Cupertino. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $4,400 for the Bicycle and Pedestrian Commission Program. This represents an increase of $4,070 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to the first annual bike rodeo event, increased materials for bike to work day and additional special events to promote bike safety and usage in FY 2014/15. BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 4,400 Fund Balance - General Fund Costs 4,400$ Total Staffing - % Funded by General Fund 100.0% 159 The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the two prior fiscal years, Final Adopted Budget for the current and prior fiscal year: City Council and Commissions - Bicycle and Pedestrian Commission Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation - - - - Employee Benefits - - - - Materials - - 300 4,000 Contract Services - - - - Appropriations for Contingency - - 30 400 Cost Allocation - - - - Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES -$ -$ 330$ 4,400$ Fund Balance (Use of)- - - - General Fund Costs -$ -$ 330$ 4,400$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING There is no full time staffing associated with this budget. 160 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 1055 BIKE PEDESTRIAN SAFETY COMMISSON 6111 GEN OFFICE SUPPLIES $0 $0 $300 $0 7104 SPECIAL EVENTS $0 $0 $0 $4,000 7197 CONTINGENCIES $0 $0 $30 $400 TOTAL EXPENDITURES $0 $0 $330 $4,400 161 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Legislative/Administrative CITY COUNCIL AND COMMISSIONS- RECREATION AND COMMUNITY SERVICES Budget Unit 110-1060 General Fund PROGRAM OVERVIEW The Recreation and Community Services Commission is a five-member citizen’s commission appointed by the City Council to make recommendations pertaining to parks, recreation and community services. The Director of Recreation and Community Services serves as staff liaison. SERVICE OBJECTIVES •Engage the public in dialog regarding the design of new programs and facilities. Make recommendations regarding these projects to the City Council. •Work with staff and the public to draft and/or revise policies for use of Recreation and Community Services facilities. •Consider public input regarding the operation of Recreation and Community Services facilities and make recommendations for their improvement. •Participate on a number of special committees dealing with Recreation and Community Services. •Serve as ambassadors for the Recreation and Community Services Department. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $6,954 for the Recreation and Community Services Commission, formally the Parks and Recreation Commission Budget. The approved budget reflects a decrease of $6,191 in comparison to FY 2014 primarily due to the reallocation of full time staffing. This budget is funded by the general fund. The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the two prior fiscal years, Final Adopted Budget for the current and prior fiscal year: BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 6,954 Fund Balance - General Fund Costs 6,954$ Total Staffing 0.05 % Funded by General Fund 100.0% 162 City Council and Commissions - Parks and Recreation Commission Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 7,506 7,702 7,608 3,884 Employee Benefits 3,060 3,141 3,352 2,116 Materials 316 294 1,300 390 Contract Services - - - - Appropriations for Contingency - - 130 39 Cost Allocation - - 755 525 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 10,882$ 11,137$ 13,145$ 6,954$ Fund Balance (Use of)- - - - General Fund Costs 10,882$ 11,137$ 13,145$ 6,954$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – .10 Staff is being reallocated to better reflect actual time spent in programs. Total authorized positions – .05 163 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 1060 RECREATION & COMM SERVICES COMMISSION 5501 SALARIES FULL TIME $7,487 $7,702 $7,608 $3,884 5505 OVERTIME $19 $0 $0 $0 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $114 5600 RETIREMENT SYSTEM $2,000 $2,018 $2,113 $1,078 5711 HEALTH INSURANCE $708 $767 $842 $465 5712 DENTAL INSURANCE $94 $94 $94 $78 5713 MEDICARE $110 $114 $110 $56 5714 LIFE INSURANCE $58 $58 $63 $28 5715 LONG TERM DISABILITY $45 $45 $46 $27 5716 WORKERS COMPENSATION $27 $28 $65 $163 5717 VISION INSURANCE $18 $18 $19 $9 5722 HRA CITY CONTRIBUTION $0 $0 $0 $98 6111 GEN OFFICE SUPPLIES $93 $0 $300 $100 6112 PRINTING & DUPLICATING $0 $0 $100 $0 6216 CONFERENCE/MBRSP DUES $48 $104 $500 $100 6219 MILEAGE REIMBURSEMENT $0 $0 $0 $0 6226 MEMBERSHIP AND DUES $175 $190 $400 $190 7197 CONTINGENCIES $0 $0 $130 $39 8002 IT REIMBURSEMENT $0 $0 $637 $456 8005 WEB SITE REIMBURSEMENT $0 $0 $118 $69 TOTAL EXPENDITURES $10,881 $11,137 $13,145 $6,954 164 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Legislative/Administrative CITY COUNCIL AND COMMISSIONS- TEEN Budget Unit 110-1065 General Fund PROGRAM OVERVIEW The Teen Commission is comprised of nine teens representing grades 8-12. The Teen Commission advises the City Council and staff on teen issues. A Recreation Coordinator in Recreation and Community Services serves as the staff liaison. SERVICE OBJECTIVES •Engage the public in dialog regarding the design of new programs, and make recommendations regarding these projects to City staff. •Assist staff with the programming and promotion of the Teen Center. •Assist staff with the evaluation of teen programming. •Work with staff and the public to create new avenues to interact with teens. FINAL ADOPTED BUDGET The approved budget is relatively unchanged. This budget is funded from the general fund. The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the two prior fiscal years, Final Adopted Budget for the current and prior fiscal year: BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 29,887 Fund Balance - General Fund Costs 29,887$ Total Staffing 0.25 % Funded by General Fund 100.0% 165 City Council and Commissions - Teen Commission Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 9,742 10,544 17,468 18,302 Employee Benefits 4,560 4,806 7,956 6,180 Materials 1,243 1,317 2,000 1,700 Contract Services 612 410 500 825 Appropriations for Contingency - - 250 253 Cost Allocation - - 1,888 2,627 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 16,157$ 17,078$ 30,062$ 29,887$ Fund Balance (Use of)- - - - General Fund Costs 16,157$ 17,078$ 30,062$ 29,887$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – .25 There are no recommended changes to staffing. Total authorized positions – .25 166 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 1065 TEEN COMMISSION 5501 SALARIES FULL TIME $9,742 $10,544 $17,468 $18,302 5600 RETIREMENT SYSTEM $2,601 $2,775 $4,852 $5,132 5711 HEALTH INSURANCE $1,248 $1,283 $2,142 $0 5712 DENTAL INSURANCE $141 $141 $235 $0 5713 MEDICARE $141 $153 $253 $265 5714 LIFE INSURANCE $86 $86 $158 $139 5715 LONG TERM DISABILITY $58 $61 $105 $110 5716 WORKERS COMPENSATION $258 $280 $163 $0 5717 VISION INSURANCE $27 $27 $48 $45 5722 HRA CITY CONTRIBUTION $0 $0 $0 $489 6111 GEN OFFICE SUPPLIES $1,243 $1,317 $2,000 $150 6126 GENERAL SUPPLIES $0 $0 $0 $1,550 7011 TRAINING AND $37 $225 $250 $225 7014 GENERAL SVC AGMT $575 $185 $250 $600 7197 CONTINGENCIES $0 $0 $250 $253 8002 IT REIMBURSEMENT $0 $0 $1,593 $2,280 8005 WEB SITE REIMBURSEMENT $0 $0 $295 $347 TOTAL EXPENDITURES $16,157 $17,078 $30,062 $29,887 167 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Legislative/Administrative CITY COUNCIL AND COMMISSIONS- PLANNING Budget Unit 110-1070 General Fund PROGRAM OVERVIEW The Planning Commission is a five-member citizen board appointed by the City Council. The functions of the Planning Commission are as follows: Advise the City Council on land use and development policy related to the General Plan; Implement the General Plan through review and administration of specific plans and related ordinances; Review land use applications for conformance with the General Plan and ordinances; and Promote the coordination of local plans and programs with regional and other agencies. SERVICE OBJECTIVES •Conduct periodic reviews of the General Plan. These reviews test the fundamental goals and measure performance of short-term objectives. •Conduct public hearings for approximately 80 land development applications. Ensure that decisions are made fairly and expeditiously in accordance with adopted General Plan policies, zoning ordinances, development plans, and design guidelines. •Review specific plans, zoning ordinance amendments, and amendments to the General Plan and make recommendations to Council. •Serve on the Planning Commission Design Review Committee, the Environmental Review Committee, and in an advisory role to the Housing Commission and Economic Development Committee. BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 94,854 Fund Balance - General Fund Costs 94,854$ Total Staffing 0.30 % Funded by General Fund 100.0% 168 FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $94,854 for the Planning Commission Budget. This represents a decrease of $23,951 under the FY 2013-14 Final Adopted Budget. The decrease is attributed primarily to the changes in full time staff allocated to this program. This budget is funded from a $94,854 contribution from the general fund. City Council and Commissions - Planning Commission Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 62,613 58,958 61,118 39,803 Employee Benefits 21,883 20,737 21,240 16,534 Materials 6,956 11,919 21,000 22,900 Contract Services 5,698 2,550 9,250 9,250 Appropriations for Contingency - - 3,025 3,215 Cost Allocation - - 3,172 3,152 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 97,150$ 94,164$ 118,805$ 94,854$ Fund Balance (Use of)- - - - General Fund Costs 97,150$ 94,164$ 118,805$ 94,854$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Recommended Budget STAFFING Total current authorized positions – .42 Staff is being reallocated to better reflect actual time spent in programs. Total authorized positions – .30 169 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 1070 PLANNING COMMISSION 5501 SALARIES FULL TIME $58,301 $55,449 $55,118 $39,803 5502 SALARIES PART TIME $4,312 $3,509 $6,000 $0 5506 CAR ALLOWAMCE $0 $0 $0 $360 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $104 5600 RETIREMENT SYSTEM $15,389 $14,502 $15,310 $11,051 5711 HEALTH INSURANCE $4,084 $4,085 $3,735 $2,790 5712 DENTAL INSURANCE $418 $393 $393 $471 5713 MEDICARE $1,173 $991 $799 $625 5714 LIFE INSURANCE $304 $284 $314 $193 5715 LONG TERM DISABILITY $226 $206 $334 $265 5716 WORKERS COMPENSATION $209 $201 $273 $33 5717 VISION INSURANCE $80 $75 $81 $54 5722 HRA CITY CONTRIBUTION $0 $0 $0 $588 6111 GEN OFFICE SUPPLIES $3,743 $3,683 $400 $400 6121 SML TOOLS & EQUIPMENT $0 $0 $0 $900 6201 ADVERTISING & LEGL ($53) $120 $4,500 $4,500 6216 CONFERENCE/MBRSP DUES $3,266 $8,116 $16,000 $17,000 6226 MEMBERSHIP AND DUES $0 $0 $100 $100 7011 TRAINING AND $0 $0 $250 $250 7014 GENERAL SVC AGMT $5,698 $2,550 $9,000 $9,000 7197 CONTINGENCIES $0 $0 $3,025 $3,215 8002 IT REIMBURSEMENT $0 $0 $2,677 $2,736 8005 WEB SITE REIMBURSEMENT $0 $0 $495 $416 TOTAL EXPENDITURES $97,151 $94,164 $118,804 $94,854 170 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Legislative/Administrative CITY COUNCIL AND COMMISSIONS- HOUSING Budget Unit 110-1075 General Fund PROGRAM OVERVIEW The Cupertino Housing Commission (CHC) is a five-member board appointed by the City Council to assist the Planning Commission and the City Council in developing housing policies and strategies for implementation of General Plan Housing Element goals. The Commission also oversees the Community Development Block Grant (CDBG) program. SERVICE OBJECTIVES Make recommendations to the City Council as follows: •Develop housing policies and strategies for implementation of general plan housing element goals. •Develop Affordable housing proposals, innovative approaches to affordable housing development and number and type of affordable units and the target groups to be served. •Identify sources of funds to develop and build affordable housing. •Evaluate funding requests from CDBG and the Affordable Housing funds, possible fee waivers or other incentives. •CDBG Action Plan. •City’s Housing Element. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $22,948 for the Housing Commission Budget. This represents an increase of $15,105 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to the change in full time staff allocated to this program. The approved budget is relatively unchanged since the Final Adopted Budget. BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 22,948 Fund Balance - General Fund Costs 22,948$ Total Staffing 0.15 % Funded by General Fund 100.0% 171 There is no recommended change in funding since the 2013-14 Final Adopted Budget. This budget is funded from a $22,948 contribution from the general fund. The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the two prior fiscal years, Final Adopted Budget for the current and prior fiscal year: City Council and Commissions - Housing Commission Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 2,777 4,895 5,278 13,307 Employee Benefits 1,089 1,893 2,132 8,010 Materials - 40 50 50 Contract Services - - - - Appropriations for Contingency - - 5 5 Cost Allocation - - 378 1,576 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 3,866$ 6,828$ 7,843$ 22,948$ Fund Balance (Use of)- - - - General Fund Costs 3,866$ 6,828$ 7,843$ 22,948$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Recommended Budget 172 STAFFING Total current authorized positions – .05 Staff is being reallocated to better reflect actual time spent in programs. Total authorized positions – .15 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 1075 HOUSING COMMISSION 5501 SALARIES FULL TIME $2,777 $4,895 $5,278 $13,307 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $71 5600 RETIREMENT SYSTEM $742 $1,293 $1,466 $3,461 5711 HEALTH INSURANCE $226 $393 $428 $1,395 5712 DENTAL INSURANCE $25 $45 $47 $235 5713 MEDICARE $37 $76 $77 $193 5714 LIFE INSURANCE $19 $35 $40 $97 5715 LONG TERM DISABILITY $26 $24 $32 $93 5716 WORKERS COMPENSATION $9 $19 $33 $2,144 5717 VISION INSURANCE $5 $9 $10 $27 5722 HRA CITY CONTRIBUTION $0 $0 $0 $294 6111 GEN OFFICE SUPPLIES $38 $40 $50 $50 7197 CONTINGENCIES $0 $0 $5 $5 8002 IT REIMBURSEMENT $0 $0 $319 $1,368 8005 WEB SITE REIMBURSEMENT $0 $0 $59 $208 TOTAL EXPENDITURES $3,903 $6,828 $7,844 $22,948 173 Administration City Manager City Clerk City Attorney Economic Development Environmental Affairs Office Assistant(40%)Executive AssistantDeputy City ClerkSenior OfficeAssistantOffice Assistant(60%)City ClerkSustainabilityManagerAssistant toCity ManagerAssistantCity ManagerCity Manager174 Assistant City AttorneyLegal Services ManagerCity Attorney175 Final Adopted Page 2014-15 $ 1,164,309 Fund Dept 181 110 1200 735,933 185 110 1201 - 188 110 1210 225,221 192 110 1220 203,155 $ 728,223 Fund Dept 196 110 1250 542,327 199 110 1251 103,436 203 110 1252 82,460 $ 477,193 Fund Dept 206 110 1300 477,193 $ 1,447,280 Fund Dept 209 110 1500 1,447,280 $ 3,817,005 City Clerk Duplicating and Mail Services Administration City Manager City Manager Community Outreach City Clerk Environmental Affairs Economic Development Elections TOTAL ADMINISTRATION City Manager Discretionary Fund City Attorney City Attorney City Manager Discretionary Fund 176 Division Summary Administration - Summary Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - 326,907 241,525 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 326,907$ 241,525$ Expenditures Employee Compensation 579,951 751,663 1,213,549 1,416,824 Employee Benefits 206,448 269,118 476,438 514,888 Materials 74,490 92,190 183,392 197,341 Contract Services 206,330 308,136 645,510 808,510 Appropriations for Contingency - - 471,764 539,277 Cost Allocation 3,800 55,600 408,675 315,165 Capital Outlay - 4,609 - - Special Projects - - - 25,000 TOTAL EXPENDITURES 1,071,019$ 1,481,317$ 3,399,328$ 3,817,005$ Fund Balance (Use of)- - - - General Fund Costs 1,071,019$ 1,481,317$ 3,072,421$ 3,575,480$ 2011-2012 Actual 2013-2014 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $3,817,005 for the Administration Department. This represents an increase of $417,677 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to employee compensation and benefits due to approved increases as part of the three year contracts approved by Council and staffing classification changes. This budget is funded from $241,525 in estimated department revenue resulting from charges to user departments as part of the Cost Allocation Plan (CAP) and a $3,575,480 contribution from the general fund. 177 Final Adopted Expenditures Fiscal Year 2014-2015 4 Year Expenditure History In Millions City Manager $1,164,309 31% City Clerk $728,223 19% City Manager Discretionary Fund $477,193 12% City Attorney $1,447,280 38% $1.1 $1.5 $2.7 $3.8 FY2012 ACTUALS FY2013 ACTUALS FY 2014 BUDGET FY 2015 FINAL 178 City of Cupertino Fiscal Year 2014-15 FISCAL GENERAL SERVICES Legislative/Administrative ADMINISTRATON David Brandt, City Manager Carol Korade, City Attorney Grace Schmidt, City Clerk KEY PERFORMANCE MEASURES BY DIVISION Division Strategy Measure 2012/13 Actual 2013/14 Projected City Clerk GOAL: Provide excellent mail services including delivery and outgoing Provide mail services to each department in a timely manner Percent of delivery and stamping outgoing mail completed in the requested timeframe 100% 100% GOAL: Process minutes accurately and in a timely manner Prepare City Council Minutes for approval at the next City Council meeting Number of Minutes prepared for approval at the next City Council meeting 20 of 21 Regular meeting Minutes prepared for approval at the next City Council meeting. 4 of 6 special meeting 24 of 24 Minutes prepared for approval at the next City Council meeting. All of each special meeting BUDGET AT A GLANCE Total Revenue 241,525 Total Expenditures 3,817,005 Fund Balance - General Fund Costs 3,575,480$ Total Staffing 10.75 % Funded by General Fund Dollars 93.7% 179 Division Strategy Measure 2012/13 Actual 2013/14 Projected Minutes prepared for approval at the next City Council meeting Minutes prepared for approval at the next City Council meeting GOAL: Provide documents to the public in a timely manner Provide records for Public Records Act requests for the public in a timely manner Number of records requests filled within the timeframe required 34 out of 34 Public Records Act requests filled in the timeframe required All Public Records Act requests filled in the timeframe required 180 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Legislative/Administrative CITY MANAGER Budget Unit 110-1200 General Fund PROGRAM OVERVIEW The City Manager is responsible to the City Council for the effective and efficient operation of the City. Under the direction of the City Council as a whole, the City Manager carries out the City’s adopted goals and objectives. The City Manager also oversees the Sustainability Programs and is responsible for developing and sustaining community-building activities that increase citizen involvement in the community. SERVICE OBJECTIVES •Accomplish the City Council’s work program. •Manage City operations. •Ensures all laws and ordinances of the City are duly enforced and that all franchises, permits, licenses, and privileges granted by the City are faithfully performed and observed. •Advise the City Council on the financial conditions and needs of the City. •Investigate all complaints concerning the operation of the City. •Supervise the use and condition of buildings, public parks, streets and other public property. •Prepare reports and initiate recommendations as may be desirable or as requested by the City Council. •Ensure that the City’s policies and procedures provide a foundation for a secure financial position. •Develop strategies to enhance the City’s tax base and to position the City to take advantage of economic opportunities. BUDGET AT A GLANCE Total Revenue 124,491$ Total Expenditures 735,933 Fund Balance - General Fund Costs 611,442$ Total Staffing 2.55 % Funded by General Fund Dollars 83.1% 181 FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $735,933 for the City Manager Budget. This represents an increase of $80,565 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to increases salaries and benefits due to negotiated increases as approved by Council, the reclassification of a Senior Management Analyst to Assistant to the City Manager and the additional new classification of Assistant City Manager. Only a portion of the cost of the Assistant City Manager position is funded from this budget, the majority of the cost of this position, formerly the Director of Planning and Community Development are funded in Planning and Community Development department. This budget is funded from $124,491 in estimated department revenue resulting from charges to user departments as part of the Cost Allocation Plan (CAP) and a $611,442 contribution from the general fund. The following table details revenue, total expenditures, changes in fund balance and general fund contribution by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 182 Administration - City Manager Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - Charges for Services - - 143,649 124,491 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 143,649$ 124,491$ Expenditures Employee Compensation 253,346 293,215 341,585 447,984 Employee Benefits 83,477 100,339 136,310 133,041 Materials 24,391 29,000 32,203 31,756 Contract Services - 3,490 10,000 10,732 Appropriations for Contingency - - 4,220 4,249 Cost Allocation 2,900 22,900 131,050 108,171 Capital Outlay - 4,609 - - Special Projects - - - - TOTAL EXPENDITURES 364,114$ 453,553$ 655,368$ 735,933$ Fund Balance (Use of)- - - - General Fund Costs 364,114$ 453,553$ 511,719$ 611,442$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – 2.55 There are no recommended changes to staffing. Total authorized positions – 2.55 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 183 FY12 FY13 FY14 FINAL FY15FINAL ACTUALS ACTUALS BUDGET BUDGET 1200 CITY MANAGER 5501 SALARIES FULL TIME $211,666 $246,887 $341,586 $407,984 5502 SALARIES PART TIME $41,402 $46,327 $0 $40,000 5505 OVERTIME $278 $0 $0 $0 5506 CAR ALLOWAMCE $3,877 $3,231 $4,200 $4,200 5510 EMPLOYEE AGENCY SERV $0 $3,241 $0 $0 5600 RETIREMENT SYSTEM $62,708 $63,929 $94,882 $113,271 5710 EMPLOYEE BENEFITS ($9,514) $0 $0 $0 5711 HEALTH INSURANCE $13,617 $16,875 $23,130 $0 5712 DENTAL INSURANCE $1,393 $1,607 $2,387 $0 5713 MEDICARE $8,316 $7,742 $5,014 $5,933 5714 LIFE INSURANCE $988 $1,185 $1,988 $1,712 5715 LONG TERM DISABILITY $737 $1,209 $2,075 $2,470 5716 WORKERS COMPENSATION $1,088 $1,012 $2,144 $0 5717 VISION INSURANCE $267 $308 $490 $467 5722 HRA CITY CONTRIBUTION $0 $0 $0 $4,988 6111 GEN OFFICE SUPPLIES $3,601 $6,336 $1,500 $1,500 6121 SML TOOLS & EQUIPMENT $0 $0 $500 $500 6126 GENERAL SUPPLIES $0 $0 $1,500 $1,500 6154 TELEPHONE SERVICE $4,156 $2,853 $2,103 $3,129 6204 PROPERTY TAX ($438) $0 $0 $0 6216 CONFERENCE/MBRSP DUES $4,633 $2,347 $5,725 $8,404 6226 MEMBERSHIP AND DUES $400 $1,228 $4,825 $1,176 6317 EMPLOYEE RECOGNITION $11,405 $7,264 $10,000 $9,813 6322 GIVING CAMPAIGN $634 $0 $750 $434 6326 SPECIAL DEPARTMENTAL $0 $10,000 $0 $0 6333 WV MAYORS CM MEETING $0 ($1,028) $300 $300 6341 JOINT VENTURE $0 $0 $5,000 $5,000 7013 MAINTENTANCE OF $0 $0 $0 $732 7014 GENERAL SVC AGMT $0 $3,490 $10,000 $10,000 7197 CONTINGENCIES $0 $0 $4,220 $4,249 8002 IT REIMBURSEMENT $2,900 $22,900 $16,252 $23,252 8004 CITY CHANNEL REIMB $0 $0 $111,792 $81,382 8005 WEB SITE REIMBURSEMENT $0 $0 $3,006 $3,537 9400 FIXED ASSET ACQUISITION $0 $4,609 $0 $0 TOTAL EXPENDITURES $364,114 $453,553 $655,369 $735,933 184 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Other General CITY MANAGER- COMMUNITY OUTREACH Budget Unit 110-1201 General Fund As part of the Fiscal Year 2012-2013 budget this program was transferred to the Public Affairs Division as part of a citywide reorganization and during the first quarter of the same fiscal year was transferred once again to Recreation and Community Services. A complete discussion of this program, commonly known at the “Block Leader Program” can be found in Recreation and Community Services. This program is included in Administration to preserve historical revenue and expenditure data. Once all prior year actuals are zero, this program will be removed from the budget. The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: 185 Administration - Community Outreach Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 44,466 66,768 - - Employee Benefits 21,300 28,415 - - Materials 12,462 10,039 - - Contract Services - 601 - - Appropriations for Contingency - - - - Cost Allocation - 6,200 - - Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 78,228$ 112,024$ -$ -$ Fund Balance (Use of)- - - - General Fund Costs 78,228$ 112,024$ -$ -$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 1201 COMMUNITY OUTREACH 5501 SALARIES FULL TIME $43,199 $66,035 $0 $0 5503 EXCESS MED PAY $1,267 $733 $0 $0 5600 RETIREMENT SYSTEM $11,531 $17,466 $0 $0 5711 HEALTH INSURANCE $7,157 $7,691 $0 $0 5712 DENTAL INSURANCE $936 $936 $0 $0 5713 MEDICARE $645 $959 $0 $0 5714 LIFE INSURANCE $432 $564 $0 $0 5715 LONG TERM DISABILITY $266 $387 $0 $0 5716 WORKERS COMPENSATION $154 $234 $0 $0 186 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 5717 VISION INSURANCE $179 $179 $0 $0 6111 GEN OFFICE SUPPLIES $12,462 $9,377 $0 $0 6216 CONFERENCE AND $0 $647 $0 $0 6219 MILEAGE REIMBURSEMENT $0 $15 $0 $0 7011 TRAINING AND $0 $0 $0 $0 7014 GENERAL SVC AGMT $0 $601 $0 $0 8002 IT REIMBURSEMENT $0 $6,200 $0 $0 TOTAL EXPENDITURES $78,228 $112,024 $0 $0 187 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Other General CITY MANAGER- ENVIRONMENTAL AFFAIRS Budget Unit 110-1210 General Fund PROGRAM OVERVIEW The Environmental Affairs Division of the City Manager’s Office works to bring environmental awareness across departments and engage staff, students, residents and businesses in building public good through activities that mitigate financial and regulatory risk, provide utility cost assurances, conserve scarce resources, and prioritize public health. In this capacity, the Division teams with regional partners and adjacent jurisdictions to develop collective approaches to traditionally costly renewable and alternative energy, transportation, waste management, and long-term planning projects that pool demand, concentrate labor, save taxpayer dollars, and facilitate economic development opportunities. SERVICE OBJECTIVES •Collect and analyze relevant data to demonstrate municipal compliance with current and burgeoning state and federal regulations. •Serve as technical resource on sustainability initiatives by preparing staff reports, developing local policies and ordinances, coordinating educational events, and making presentations to Council, City departments and applicable outside organizations. •Coordinate municipal and community-wide greenhouse gas emissions inventories, develop emissions targets, execute a community-wide climate action plan, and track progress to achieve emissions reductions over time. •Expand existing compliance-focused environmental services to offer innovative energy, water and resource conservation programs that effectively engage employees and community members. •Evaluate existing departmental programs and benchmark environmental achievements on an ongoing basis. •Research tools and best practices for efficient utilities management and conservation and adapt these into the City’s organizational culture, operations and budgets. BUDGET AT A GLANCE Total Revenue 31,452$ Total Expenditures 225,221 Fund Balance - General Fund Costs 193,769$ Total Staffing 0.60 % Funded by General Fund Dollars 86.0% 188 • Manage or perform resource audits, identify energy conservation and renewable energy generation opportunities, calculate feasibility and develop projects that are cost effective and conserve resources. • Foster community access to city, partner agency and local utility programs and services that reduce operational and capital costs, conserve finite resources and contribute to employee health. • Work with schools to expand successful municipal programs into educational institutions through effective partnerships that empower students as environmental leaders. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $225,221 for the Environmental Affairs Budget. This represents an increase of $15,810 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to costs related to the City’s Climate Action Plan. This budget is funded from $31,452 in estimated department revenue resulting from charges to user departments as part of the Cost Allocation Plan (CAP) and a $193,769 contribution from the general fund. The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: 189 Administration - Environmental Affairs Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - 45,518 31,452 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 45,518$ 31,452$ Expenditures Employee Compensation - - 76,035 79,915 Employee Benefits - - 27,039 29,232 Materials - - 14,000 10,900 Contract Services - - 65,000 51,700 Appropriations for Contingency - - 7,900 6,260 Cost Allocation - - 19,437 22,214 Capital Outlay - - - - Special Projects - - - 25,000 TOTAL EXPENDITURES -$ -$ 209,411$ 225,221$ Fund Balance (Use of)- - - - General Fund Costs -$ -$ 163,893$ 193,769$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – .60 There are no recommended changes to staffing. Total authorized positions – .60 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 190 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 1210 ENVIRONMENTAL AFFAIRS 5501 SALARIES FULL TIME $0 $0 $68,535 $69,915 5502 SALARIES PART TIME $0 $0 $7,500 $10,000 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $115 5600 RETIREMENT SYSTEM $0 $0 $19,037 $19,410 5711 HEALTH INSURANCE $0 $0 $5,054 $5,578 5712 DENTAL INSURANCE $0 $0 $562 $940 5713 MEDICARE $0 $0 $994 $1,014 5714 LIFE INSURANCE $0 $0 $475 $416 5715 LONG TERM DISABILITY $0 $0 $411 $475 5716 WORKERS COMPENSATION $0 $0 $391 $0 5717 VISION INSURANCE $0 $0 $115 $110 5722 HRA CITY CONTRIBUTION $0 $0 $0 $1,174 6111 GEN OFFICE SUPPLIES $0 $0 $500 $500 6112 PRINTING & DUPLICATING $0 $0 $1,000 $1,000 6121 SML TOOLS & EQUIPMENT $0 $0 $500 $500 6126 GENERAL SUPPLIES $0 $0 $2,500 $2,500 6201 ADVERTISING & LEGL $0 $0 $1,000 $1,000 6206 GRANT EXPENDITURES $0 $0 $0 $0 6216 CONFERENCE/MBRSP DUES $0 $0 $6,000 $2,500 6219 MILEAGE REIMBURSEMENT $0 $0 $0 $200 6226 MEMBERSHIP AND DUES $0 $0 $2,500 $2,700 7014 GENERAL SVC AGMT $0 $0 $65,000 $50,000 7023 INSURANCE PREMIUM $0 $0 $0 $1,700 7197 CONTINGENCIES $0 $0 $7,900 $6,260 8002 IT REIMBURSEMENT $0 $0 $3,824 $10,531 8004 CITY CHANNEL REIMB $0 $0 $14,906 $10,851 8005 WEB SITE REIMBURSEMENT $0 $0 $707 $832 9347 CLIMATE ACTION PLAN $0 $0 $0 $25,000 TOTAL EXPENDITURES $0 $0 $209,411 $225,221 191 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Legislative/Administrative CITY MANAGER- ECONOMIC DEVELOPMENT Budget Unit 110-1210 General Fund PROGRAM OVERVIEW The Economic Development division of the City Manager’s office provides assistance and support to businesses to enable job creation, new business formation, private investment, and industry evolution, conducts outreach to existing small businesses to create strong working relationships, collaborates with internal city team members to keep the needs of businesses in the forefront when reviewing applications and projects, partners with local business associations and agencies to create a strong and cohesive network offering business assistance, provides the public with current data and information easily accessible online or in printed format, and assists with policy formation to align with business and community goals. SERVICE OBJECTIVES •Develop and offer training courses at no or low-cost. •Create a step-by-step booklet and webpages on how to start a business in Cupertino (translate documents into different languages). •Launch a “Shop Local” campaign targeting residents and daytime population (to include a dedicated website and/or smartphone app and public service announcements/media to promote campaign). •Develop no or low-cost marketing programs to promote local businesses. •Start a Corporate Site Visit program for existing business to meet with owners and discuss current situations. •Visit local businesses regularly. •Discuss special programs, events, and/or promotions that may be of interest. •Attend department meetings and serve as a resource for City team members. BUDGET AT A GLANCE Total Revenue 29,607$ Total Expenditures 203,155 Fund Balance - General Fund Costs 173,548$ Total Staffing 1.00 % Funded by General Fund Dollars 85.4% 192 • Establish and strengthen relationships with existing groups, including Cupertino Chamber of Commerce and AABC, Silicon Valley Economic Development Association (SVEDA), etc. • Hold quarterly meetings with local retail and commercial brokers. • Hold quarterly meetings with Economic Development Committee. • Develop new Economic Development URL. • Reformat EconDev webpages to be more business-friendly. • Develop and print new business marketing collateral. • Work on the General Plan Amendment (GPA) and a Specific Plan to create a vision for the Vallco Shopping District. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $203,155 for the Economic Development Budget. This represents an increase of $42,652 over the FY 2013-14 Final Adopted Budget. This increase is primarily due to an increase in contract service for the development of a strategic plan and design consultants. This budget is funded from $29,607 in estimated department revenue resulting from charges to user departments as part of the Cost Allocation Plan (CAP) and a $173,548 contribution from the general fund. The following table details revenue, expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 193 Administration - Economic Development Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - Charges for Services - - 34,869 29,607 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 34,869$ 29,607$ Expenditures Employee Compensation - - 60,000 60,000 Employee Benefits - - 17,353 20,894 Materials - - 28,400 37,550 Contract Services - - 20,000 58,800 Appropriations for Contingency - - 4,840 9,635 Cost Allocation - - 29,910 16,276 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES -$ -$ 160,503$ 203,155$ Fund Balance (Use of)- - - - General Fund Costs -$ -$ 125,634$ 173,548$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – 1.00 There are no recommended changes to staffing. This position is currently filled with a part time unbenefited position. Total authorized positions – .1.00 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 194 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 1220 ECONOMIC DEVELOPMENT 5501 SALARIES FULL TIME $0 $0 $0 $0 5502 SALARIES PART TIME $0 $0 $60,000 $60,000 5505 OVERTIME $0 $0 $0 $0 5600 RETIREMENT SYSTEM $0 $0 $16,666 $17,000 5711 HEALTH INSURANCE $0 $0 $0 $0 5712 DENTAL INSURANCE $0 $0 $0 $0 5713 MEDICARE $0 $0 $0 $0 5714 LIFE INSURANCE $0 $0 $0 $0 5715 LONG TERM DISABILITY $0 $0 $0 $0 5716 WORKERS COMPENSATION $0 $0 $687 $3,894 5717 VISION INSURANCE $0 $0 $0 $0 6111 GEN OFFICE SUPPLIES $0 $0 $500 $250 6112 PRINTING & DUPLICATING $0 $0 $1,500 $5,000 6115 MEETING EXPENSES $0 $0 $0 $1,200 6121 SML TOOLS & EQUIPMENT $0 $0 $0 $900 6216 CONFERENCE/MBRSP DUES $0 $0 $2,000 $3,600 6219 MILEAGE REIMBURSEMENT $0 $0 $400 $200 6225 CHAMBER OF COMMERCE $0 $0 $17,500 $17,500 6226 MEMBERSHIP AND DUES $0 $0 $6,500 $5,100 6326 SPECIAL DEPARTMENTAL $0 $0 $0 $3,800 7014 GENERAL SVC AGMT $0 $0 $20,000 $57,000 7017 LANGUAGE SERVICES $0 $0 $0 $1,000 7109 ERGONOMICS $0 $0 $0 $800 7197 CONTINGENCIES $0 $0 $4,840 $9,635 8002 IT REIMBURSEMENT $0 $0 $6,373 $0 8004 CITY CHANNEL REIMB $0 $0 $22,358 $16,276 TOTAL EXPENDITURES $0 $0 $160,503 $203,155 195 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Legislative/Administrative CITY CLERK Budget Unit 110-1250 General Fund PROGRAM OVERVIEW The City Clerk’s office responsibilities include administrative and clerical duties associated with the City Council’s agenda and actions; publishing amended notices; posting notice of all commission vacancies; processing codification of City’s Municipal Code, records management; and compliance with Public Records Act requests. SERVICE OBJECTIVES •The division’s goals are to ensure compliance with the Brown Act open meetings requirements, Maddy Act Commission vacancy requirements, and the Public Records Act, to accurately process documents, and maintain a records management system that facilitates timely access to information, including digital access to City records. •Provide complete, accurate, and timely information to the public, staff, and City Council. •Respond to routing requests within two working days; respond to requests requiring archival research within five working days. •Provide a digital City Council packet to members of the City Council and staff for use on mobile devices. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $542,327 for the City Clerk Budget. This represents a decrease of $2,521 under the FY 2013-14 Final Adopted Budget. The decrease is attributed primarily to the lower cost allocation charged from Information Technology and Government Channel due to both departments use of retained earnings to fund equipment replacement costs. BUDGET AT A GLANCE Total Revenue 28,777$ Total Expenditures 542,327 Fund Balance - General Fund Costs 513,550$ Total Staffing 3.00 % Funded by General Fund Dollars 94.7% 196 This budget is funded from $28,777 in estimated department revenue resulting from charges to user departments as part of the Cost Allocation Plan (CAP) and a $513,550 contribution from the general fund. The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the two prior fiscal years, and Final Adopted Budget for the current Fiscal Year: Administration - City Clerk Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - Charges for Services - - 42,709 28,777 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 42,709$ 28,777$ Expenditures Employee Compensation - - 216,443 245,685 Employee Benefits - - 100,342 119,597 Materials - - 20,096 21,098 Contract Services - - 45,076 52,915 Appropriations for Contingency - - 6,517 7,401 Cost Allocation - - 156,374 95,631 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES -$ -$ 544,848$ 542,327$ Fund Balance (Use of)- - - - General Fund Costs -$ -$ 502,139$ 513,550$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – 3.00 There are no changes to the current level of staffing. Total authorized positions – 3.00 197 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 1250 CITY CLERK 5501 SALARIES FULL TIME $0 $0 $210,126 $245,685 5502 SALARIES PART TIME $0 $0 $2,736 $0 5503 EXCESS MED PAY $0 $0 $381 $0 5505 OVERTIME $0 $0 $3,200 $3,200 5506 CAR ALLOWANCE $0 $0 $3,000 $3,000 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $980 5510 EMPLOYEE AGENCY SERV $0 $0 $0 $0 5600 RETIREMENT SYSTEM $0 $0 $58,367 $65,706 5711 HEALTH INSURANCE $0 $0 $25,416 $27,891 5712 DENTAL INSURANCE $0 $0 $2,811 $4,701 5713 MEDICARE $0 $0 $3,096 $3,562 5714 LIFE INSURANCE $0 $0 $1,901 $1,663 5715 LONG TERM DISABILITY $0 $0 $1,281 $1,698 5716 WORKERS COMPENSATION $0 $0 $3,894 $779 5717 VISION INSURANCE $0 $0 $576 $549 5722 HRA CITY CONTRIBUTION $0 $0 $0 $5,868 6111 GEN OFFICE SUPPLIES $0 $0 $5,000 $5,000 6121 SML TOOLS & EQUIPMENT $0 $0 $500 $150 6126 GENERAL SUPPLIES $0 $0 $800 $150 6154 TELEPHONE SERVICE $0 $0 $3,036 $4,043 6201 ADVERTISING & LEGL $0 $0 $8,000 $8,453 6216 CONFERENCE/MBRSP DUES $0 $0 $2,000 $2,500 6219 MILEAGE REIMBURSEMENT $0 $0 $100 $142 6226 MEMBERSHIP AND DUES $0 $0 $660 $660 7011 TRAINING AND $0 $0 $2,485 $4,361 7013 MAINTENANCE OF $0 $0 $2,591 $2723 7014 GENERAL SVC AGMT $0 $0 $40,000 $32,554 7197 CONTINGENCIES $0 $0 $6,517 $7,401 8001 EQUIPMENT $0 $0 $6,690 $9,860 8002 IT REIMBURSEMENT $0 $0 $71,620 $27,356 8004 CITY CHANNEL REIMB $0 $0 $74,528 $54,254 8005 WEB SITE REIMBURSEMENT $0 $0 $3,536 $4,161 9400 FIXED ASSET ACQUISITION $0 $0 $0 $0 TOTAL EXPENDITURES $0 $0 $544,848 $542,327 198 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Legislative/Administrative CITY CLERK- DUPLICATING AND MAIL SERVICES Budget Unit 110-1251 General Fund PROGRAM OVERVIEW The City Clerk’s office provides mail service for all City Departments. SERVICE OBJECTIVES •Administer mail services to each department in a timely manner. •Process and deliver routine incoming and outgoing mail and packages daily to each department. •Provide weekly delivery of documents to members of the City Council. •Provide additional special deliveries as needed to commissions and committees. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $103,436 for the Duplicating and Mail Services Budget. The approved budget is relatively unchanged since the 2013-14 Final Adopted Budget. This budget is funded from a $103,436 contribution from the general fund. The following table details revenue, expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 103,436 Fund Balance - General Fund Costs 103,436$ Total Staffing 0.60 % Funded by General Fund Dollars 100.0% 199 Administration - City Clerk - Duplication Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation - - 36,578 31,213 Employee Benefits - - 17,196 15,866 Materials - - 33,500 36,954 Contract Services - - 8,300 8,550 Appropriations for Contingency - - 4,180 4,550 Cost Allocation - - 4,531 6,303 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES -$ -$ 104,285$ 103,436$ Fund Balance (Use of)- - - - General Fund Costs -$ -$ 104,285$ 103,436$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 200 STAFFING Total current authorized positions – .60 Total authorized positions – .60 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Administration - City Clerk - Duplication Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation - - 36,578 31,213 Employee Benefits - - 17,196 15,866 Materials - - 33,500 36,954 Contract Services - - 8,300 8,550 Appropriations for Contingency - - 4,180 4,550 Cost Allocation - - 4,531 6,303 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES -$ -$ 104,285$ 103,436$ Fund Balance (Use of)- - - - General Fund Costs -$ -$ 104,285$ 103,436$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 201 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 1251 DUPLICATING AND MAIL SERV 5501 SALARIES FULL TIME $0 $0 $34,253 $29,497 5502 SALARIES PART TIME $0 $0 $375 $0 5505 OVERTIME $0 $0 $1,950 $1,716 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $300 5600 RETIREMENT SYSTEM $0 $0 $9,515 $6,875 5711 HEALTH INSURANCE $0 $0 $5,141 $5,578 5712 DENTAL INSURANCE $0 $0 $563 $940 5713 MEDICARE $0 $0 $497 $428 5714 LIFE INSURANCE $0 $0 $380 $250 5715 LONG TERM DISABILITY $0 $0 $206 $211 5716 WORKERS COMPENSATION $0 $0 $779 $0 5717 VISION INSURANCE $0 $0 $115 $110 5722 HRA CITY CONTRIBUTION $0 $0 $0 $1,174 6111 GEN OFFICE SUPPLIES $0 $0 $11,000 $13,200 6114 POSTAGE $0 $0 $22,500 $23,754 7013 MAINTENTANCE OF $0 $0 $8,300 $8,550 7197 CONTINGENCIES $0 $0 $4,180 $4,550 8002 IT REIMBURSEMENT $0 $0 $3,824 $5,471 8005 WEB SITE REIMBURSEMENT $0 $0 $707 $832 TOTAL EXPENDITURES $0 $0 $104,285 $103,436 202 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Legislative/Administrative CITY CLERK- ELECTIONS Budget Unit 110-1252 General Fund PROGRAM OVERVIEW The City Clerk’s office administers the legislative process including management of local elections and filings of Fair Political Practices Commission documents. SERVICE OBJECTIVES •Administer elections and Fair Political Practices Commission filings in compliance with State law. •Conduct a local election in even-numbered years and ballot measure elections as necessary, in compliance with the California Elections Code. •Facilitate timely filing of required and voluntary documentation from candidates and election committees, including Nomination Papers, Candidate Statements of Qualification, Campaign Financial Disclosure Statements, and Statements of Economic Interest, as well as candidate biographies and photographs. •Make election-related information available to the public and news media in a timely manner. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $82,460 for the Elections Budget. This represents an increase of $60,460 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to the General Municipal Election in November to fill three City Council seats. This budget is funded from a $82,460 contribution from the general fund. BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 82,460 Fund Balance - General Fund Costs 82,460$ Total Staffing - % Funded by General Fund Dollars 100.0% 203 The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the two prior fiscal years, and the Final Adopted Budget for the current Fiscal Year: Administration - City Clerk - Elections Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation - - - - Employee Benefits - - - - Materials - - - 2,537 Contract Services - - 20,000 72,427 Appropriations for Contingency - - 2,000 7,496 Cost Allocation - - - - Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES -$ -$ 22,000$ 82,460$ Fund Balance (Use of)- - - - General Fund Costs -$ -$ 22,000$ 82,460$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING There is no staffing associated with this program. 204 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 1252 ELECTIONS 6111 GEN OFFICE SUPPLIES $0 $54 $0 $37 6201 ADVERTISING & LEGL $0 $0 $0 $2,500 7014 GENERAL SVC AGMT $0 $518 $20,000 $72,427 7197 CONTINGENCIES $0 $0 $2,000 $7,496 TOTAL EXPENDITURES $0 $573 $22,000 $82,460 205 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Legislative/Administrative CITY MANAGER- DISCRETIONARY FUND Budget Unit 110-1300 General Fund PROGRAM OVERVIEW This fund is established to meet city wide unexpected expenses that may occur during the year. In FY 2013-14, an Appropriations for Contingency expenditure category was added to each General Fund department to serve as a contingency for any unexpected expenditures that might occur. This category is 10% of each program’s budgeted materials and contract services. A second level of contingency was also built in for unexpected expenditures that may occur over the 10% contingency. For all programs within the General Fund, 5% of the total budgeted materials and contract services were placed in this program. This brings total Appropriations for Contingencies for the General Fund to 15% of total budgeted materials and contract services. This percentage is consistent with best practices adopted by the Governmental Accounting Standards Board (GASB) which recommended 5-15% contingency. Any unspent contingency funds will go to fund balance at the end of the year. It is anticipated that this budget along with appropriations for contingency levels in program budget will decrease over the next few years to somewhere between the 5-10% level based on historical trends. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $477,193 for the City Manager – Discretionary Fund Budget. This represents an increase of $49,819 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to an increase materials and contracts of General Fund budgets. This budget is funded from a $477,193 contribution from the general fund. BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 477,193 Fund Balance - General Fund Costs 477,193$ Total Staffing - % Funded by General Fund Dollars 100.0% 206 The following table details revenue, total expenditures, changes in fund balance and general fund contribution by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Administration - City Manager - Discretionary Fund Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation - - - - Employee Benefits - - - - Materials - - - - Contract Services 10,069 7,621 35,000 35,000 Appropriations for Contingency - - 392,374 442,193 Cost Allocation - - - - Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 10,069$ 7,621$ 427,374$ 477,193$ Fund Balance (Use of)- - - - General Fund Costs 10,069$ 7,621$ 427,374$ 477,193$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING There is no staffing associated with this program. 207 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 1300 CITY MANAGER CONTINGENCY 7014 GENERAL SVC AGMT $10,069 $7,621 $35,000 $35,000 7197 CONTINGENCIES $0 $0 $392,374 $410,892 TOTAL EXPENDITURES $10,069 $7,621 $427,374 $445,892 208 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Counsel CITY ATTORNEY Budget Unit 110-1500 General Fund PROGRAM OVERVIEW The City Attorney is the legal counsel to the City Council, City Commissions, City Manager and staff. These legal services include providing legal advice, research and analysis, preparing and reviewing legislation including ordinances and resolutions and drafting or reviewing legal documents, contracts and agreements. The City Attorney also represents the City, its departments and City staff in any litigation, code enforcement, claims or administrative actions involving City business. SERVICE OBJECTIVES •Attend City Council meetings and provide the Council with high quality legal advice and services, staff Planning Commission meetings and attend other Commission and staff meetings as requested. •Provide legal services to the City Manager and staff necessary to accomplish their objectives in a timely and cost-effective manner. •Administer general liability claims filed against the City in a manner that minimizes City exposure and liability. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $1,447,280 for the City Attorney Budget. This represents an increase of $171,741 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to the additional cost of legal services on requested special projects. BUDGET AT A GLANCE Total Revenue 27,198$ Total Expenditures 1,447,280 Fund Balance - General Fund Costs 1,420,082$ Total Staffing 3.00 % Funded by General Fund Dollars 98.1% 209 This budget is funded from $27,198 in estimated department revenue resulting from charges to user departments as part of the Cost Allocation Plan (CAP) and a $1,420,082 contribution from the general fund. The following table details revenue, total expenditures, changes in fund balance and general fund contribution by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Administration - City Attorney Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - Charges for Services - - 60,162 27,198 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 60,162$ 27,198$ Expenditures Employee Compensation 282,139 391,680 482,908 552,027 Employee Benefits 101,671 140,364 178,198 196,258 Materials 37,637 53,151 55,193 56,546 Contract Services 196,261 296,424 442,134 518,386 Appropriations for Contingency - - 49,733 57,493 Cost Allocation 900 26,500 67,373 66,570 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 618,608$ 908,119$ 1,275,539$ 1,447,280$ Fund Balance (Use of)- - - - General Fund Costs 618,608$ 908,119$ 1,215,377$ 1,420,082$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 210 STAFFING Total current authorized positions – 3.00 There are no changes to the current level of staffing. Total authorized positions – 3.00 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 1500 CITY ATTORNEY 5501 SALARIES FULL TIME $269,834 $377,935 $465,746 $519,654 5502 SALARIES PART TIME $12,305 $13,745 $16,320 $30,373 5505 OVERTIME $0 $0 $842 $2,000 5506 CAR ALLOWAMCE $6,415 $5,215 $4,200 $4,200 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $2,636 5600 RETIREMENT SYSTEM $75,119 $100,504 $129,370 $137,598 5710 EMPLOYEE BENEFITS ($5,367) $0 $0 $0 5711 HEALTH INSURANCE $14,762 $21,504 $26,712 $27,891 5712 DENTAL INSURANCE $1,753 $2,218 $2,808 $4,701 5713 MEDICARE $5,043 $5,990 $6,814 $7,405 5714 LIFE INSURANCE $1,361 $1,706 $2,376 $2,079 5715 LONG TERM DISABILITY $920 $1,409 $2,820 $3,331 5716 WORKERS COMPENSATION $1,329 $1,392 $2,522 $0 5717 VISION INSURANCE $336 $425 $576 $549 5722 HRA CITY CONTRIBUTION $0 $0 $0 $5,868 6111 GEN OFFICE SUPPLIES $7,899 $17,302 $14,716 $11,750 6154 TELEPHONE SERVICE $13,550 $13,091 $9,190 $12,867 6216 CONFERENCE/MBRSP DUES $1,911 $5,850 $10,787 $10,525 6219 MILEAGE REIMBURSEMENT $0 $211 $1,000 $1,250 6226 MEMBERSHIP AND DUES $500 $970 $2,115 $1,900 6227 BOOKS AND PUBLICATION $13,777 $15,727 $17,385 $18,254 7011 TRAINING AND $0 $0 $2,250 $5,885 7013 MAINTENTANCE OF $0 $0 $3,884 $0 7014 GENERAL SVC AGMT $152,457 $87,172 $119,000 $198,000 7060 RENT EXPENSE $43,804 $46,761 $47,000 $49,501 7075 LEGAL COSTS $0 $162,492 $270,000 $265,000 7197 CONTINGENCIES $0 $0 $49,733 $57,493 211 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8002 IT REIMBURSEMENT $900 $26,500 $19,120 $29,856 8004 CITY CHANNEL REIMB $0 $0 $44,717 $32,553 8005 WEB SITE REIMBURSEMENT $0 $0 $3,536 $4,161 9400 FIXED ASSET ACQUISITION $0 $0 $0 $0 TOTAL EXPENDITURES $618,610 $908,119 $1,275,539 $1,447,280 212 Law Enforcement Law Enforcement Interoperability Project Code Enforcement COPS Grant Senior CodeEnforcement OfficerCode EnforcementOfficerLaw Enforcement(Contract)213 Final Adopted Page 2014-15 $ 9,560,955 Fund Dept 219 110 2100 9,560,955 $ 57,600 Fund Dept 222 110 2101 57,600 $ 557,065 Fund Dept 224 110 2110 557,065 $ - Fund Dept 227 110 2401 - $ 10,175,620 ¹ This budget was transferred to the Law Enforcement budget in FY14 Law Enforcement Law Enforcement Law Enforcement Interoperability Project Interoperability Project TOTAL LAW ENFORCEMENT COPS Grant COPS Grant¹ Code Enforcement Code Enforcement 214 Division Summary Law Enforcement- Summary Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - 100,000 100,000 Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 100,000$ 100,000$ Expenditures Employee Compensation - - 174,644 175,350 Employee Benefits - - 75,220 80,158 Materials 46,270 46,800 54,588 56,657 Contract Services 8,399,647 8,737,085 9,633,750 9,776,503 Appropriations for Contingency - - 21,347 21,461 Cost Allocation - - 32,685 65,491 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 8,445,917$ 8,783,885$ 9,992,234$ 10,175,620$ Fund Balance (Use of)- - - - General Fund Costs 8,445,917$ 8,783,885$ 9,892,234$ 10,075,620$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $10,175,620 for the Law Enforcement Department. This represents an increase of $183,386 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to a slight increase in contract services due to cost of living adjustments. This budget is funded from $100,000 in estimated department revenue and a $10,075,620 contribution from the general fund. 215 Final Adopted Expenditures Fiscal Year 2014-2015 Law Enforcement $9,560,955 94% Code Enforcement $557,065 5% Interoperability $57,600 1% 4 Year Expenditure History In Millions $8.4 $8.8 $10.0 $10.2 FY2012 ACTUALS FY2013 ACTUALS FY 2014 BUDGET FY 2015 FINAL 216 City of Cupertino Fiscal Year 2014-2015 CRIMINAL JUSTICE/PUBLIC PROTECTION Other Protection ADMINISTRATON Captain Ken Binder Office of the Sheriff KEY PERFORMANCE MEASURES BY DIVISION Division Strategy Measure 2012/13 Actual 2013/14 Target Law Enforcement GOAL: Maintain adequate sheriff response times to citizen calls. Monitor average response time for emergency calls Priority one: Respond within five (5) minutes 3.76 minutes 5.00 minutes per contract Priority two: Respond within nine (9) minutes 5.98 minutes 9.00 minutes per contract Priority three: Respond within twenty (20) minutes 10.29 minutes 20 minutes per contract GOAL: Provide crime prevention efforts through public interaction and education. Offer ride a-longs with sheriff deputies Number of ride a- longs held 34 40 BUDGET AT A GLANCE Total Revenue 100,000$ Total Expenditures 10,175,620 Fund Balance - General Fund Costs 10,075,620$ Total Staffing City and Contract 5.00 % Funded by General Fund 99.0% 217 GOAL: Provide crime prevention efforts in the schools through interaction and education. Conduct Teen Academy classes Number of Teen Academy classes held 3 2 Conduct Code Red training and drills Number of training/drills held 19 20 Conduct “Every 15 Minutes” program Number of presentations held 1 1 Conduct school attendance review board meetings Number of meetings held 9 12 218 City of Cupertino Fiscal Year 2014-2015 CRIMINAL JUSTICE/PUBLIC PROTECTION Other Protection LAW ENFORCEMENT Budget Unit 110-2100 General Fund PROGRAM OVERVIEW This program provides for law enforcement, emergency communications, School Resource Officers, and Youth Probation Program. Services are provided by the Santa Clara County Sheriff’s Department, while communication services are provided by the Santa Clara County General Services Administration. The County’s Youth Probation Program, also managed by the Sheriff’s Department, is partially funded through a partnership with the Cupertino Union School District and the City of Cupertino. Other services include general law enforcement (patrol), traffic enforcement and investigation, detective services and additional resources from specialized units. The State allocates the Citizens Option for Public Safety (COPS) grant to cities and counties for front-line law enforcement purposes. Funding is allocated proportionately based on population size with a minimum allocation of $100,000 per jurisdiction. This grant will be used to partially offset the cost of a second School Resource Officer for the FY 2014-15 school year. SERVICE OBJECTIVES •Protect life and property through innovative and progressive policing methods. •Respond to emergency situations within an average of less than six minutes. •Enforce the vehicle code with the goal of increasing traffic safety. •Divert first time/minor youth offenders from the juvenile justice system. •Provide daily on-site interaction with our youth. BUDGET AT A GLANCE Total Revenue 100,000$ Total Expenditures 9,560,955 Fund Balance - General Fund Costs 9,460,955$ Total Staffing 3.00 % Funded by General Fund 99.0% 219 FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $9,560,955 for the Law Enforcement Budget. This represents an increase of $134,090 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to cost of living adjustments. This budget is funded from $100,000 in COPS grants and a $9,460,955 contribution from the general fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Law Enforcement -Administration Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - 100,000 100,000 Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 100,000$ 100,000$ Expenditures Employee Compensation - - - - Employee Benefits - - - - Materials 46,270 46,800 49,365 50,302 Contract Services 8,261,518 8,592,557 9,377,500 9,510,653 Appropriations for Contingency - - - - Cost Allocation - - - - Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 8,307,788$ 8,639,357$ 9,426,865$ 9,560,955$ Fund Balance (Use of)- - - - General Fund Costs 8,307,788$ 8,639,357$ 9,326,865$ 9,460,955$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 220 STAFFING There are no City of Cupertino benefitted employees in this program. All 3.0 contract positions reside with the Santa Clara County Sheriff’s Office and are reflected under contract services. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 2100 LAW ENFORCEMENT SC SHERIF 6154 TELEPHONE SERVICE $1,270 $1,300 $1,365 $1,302 6324 PROBABTION OFFICER $45,000 $45,500 $48,000 $49,000 7014 GENERAL SVC AGMT $0 $0 $100,000 $100,000 7051 SAN JOSE FINGERPRINTING $581 $709 $1,500 $792 7052 SHERIFF'S CONTRACT $8,202,683 $8,529,994 $9,220,000 $9,601,000 7054 PARKING CITATIONS $54,611 $58,612 $56,000 $58,861 7055 WALK/BIKE TO SCHOOL $3,643 $3,242 $0 $0 7056 EST SHERIFF REBATE $0 $0 $0 ($250,000) TOTAL EXPENDITURES $8,307,787 $8,639,358 $9,426,865 $9,560,955 221 City of Cupertino Fiscal Year 2014-2015 CRIMINAL JUSTICE/PUBLIC PROTECTION Other Protection LAW ENFORCEMENT- INTEROPERABILITY PROJECT Budget Unit 110-2102 General Fund PROGRAM OVERVIEW The Silicon Valley Regional Interoperability Authority (SVRIA) was formed in 2010 under the Joint Exercise of Powers Act (JPA) to provide interoperable communications solutions to its members. The SVRIA represents the interests of all public safety agencies in Santa Clara County through its members. It services the Santa Clara Operational Area which includes the County of Santa Clara, its fifteen cities and towns, and all special districts. SERVICE OBJECTIVES •SVRIA exists to identify, coordinate, and implement communications interoperability solutions to its member agencies. The purpose of these projects is to seamlessly integrate voice and data communications between law enforcement, the fire and rescue service, emergency medical services, and emergency management for routine operations, critical incidents, and disaster response and recovery. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $57,600 for the Interoperability Project Budget. This represents an increase of $9,600 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to growing program costs. This budget is funded from a $57,600 contribution from the general fund. The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the two prior fiscal years, and Final Adopted Budget for the current Fiscal Year: BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 57,600 Fund Balance - General Fund Costs 57,600$ Total Staffing - % Funded by General Fund 100.0% 222 Law Enforcement - Interoperability Project Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation - - - - Employee Benefits - - - - Materials - - - - Contract Services 38,129 44,528 48,000 57,600 Appropriations for Contingency - - - - Cost Allocation - - - - Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 38,129$ 44,528$ 48,000$ 57,600$ Fund Balance (Use of)- - - - General Fund Costs 38,129$ 44,528$ 48,000$ 57,600$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING There is no staff associated with this budget. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 2102 INTEROPERABILITY PROJECT 7014 GENERAL SVC AGMT $38,129 $44,528 $48,000 $57,600 TOTAL EXPENDITURES $38,129 $44,528 $48,000 $57,600 223 City of Cupertino Fiscal Year 2014-2015 CRIMINAL JUSTICE/PUBLIC PROTECTION Other Protection LAW ENFORCEMENT- CODE ENFORCEMENT Budget Unit 110-2110 General Fund PROGRAM OVERVIEW The Law Enforcement Code Enforcement Program provides for the enforcement of various provisions of the municipal code relating to parking citations, noise, animal control and other compliance areas. Assistance is provided to the Sheriff Department in the areas of traffic control and other complaint responses. SERVICE OBJECTIVES •Respond to resident, City department, or outside agency referrals within 48 hours. •Provide services with an emphasis on community education and customer service. •Enforce the codes in a fair, equitable, and objective manner. •Manage the animal control services contract with the City of San José. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $557,065 for Code Enforcement. This represents an increase of $39,696 over the FY 2013-14 Final Adopted Budget. The increase in equipment charges is due to the purchase of several replacement vehicles for the Public Works Department. These vehicles are being replaced due to either excessive repairs or the age and mileage of the vehicles per the City's vehicle replacement policy. This budget is funded from a $512,585 contribution from the general fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 557,065 Fund Balance General Fund Costs 557,065$ Total City Staffing 2.00 % Funded by General Fund 100.0% 224 Code Enforcement, previously in Administrative Services, has been re-assigned to several departments. Two of our four officers are charged to this division and primarily concentrate on Public Safety activities such as parking enforcement, abandoned vehicles, noise and graffiti. Law Enforcement - Code Enforcement Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation - - 174,644 175,350 Employee Benefits - - 75,220 80,158 Materials - - 5,223 6,355 Contract Services - - 208,250 208,250 Appropriations for Contingency - - 21,347 21,461 Cost Allocation - - 32,685 65,491 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES -$ -$ 517,369$ 557,065$ Fund Balance (Use of)- - - - General Fund Costs -$ -$ 517,369$ 557,065$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions 2.00 There are no changes to staffing. Total authorized positions – 2.00 225 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 2110 CODE ENFORCEMENT 5501 SALARIES FULL TIME $0 $0 $173,100 $174,350 5503 EXCESS MED PAY $0 $0 $544 $0 5505 OVERTIME $0 $0 $1,000 $1,000 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $600 5600 RETIREMENT SYSTEM $0 $0 $48,082 $48,404 5711 HEALTH INSURANCE $0 $0 $17,136 $18,594 5712 DENTAL INSURANCE $0 $0 $1,878 $3,134 5713 MEDICARE $0 $0 $2,518 $2,528 5714 LIFE INSURANCE $0 $0 $1,584 $1,386 5715 LONG TERM DISABILITY $0 $0 $1,042 $1,234 5716 WORKERS COMPENSATION $0 $0 $2,596 $0 5717 VISION INSURANCE $0 $0 $384 $366 5722 HRA CITY CONTRIBUTION $0 $0 $0 $3,912 6111 GEN OFFICE SUPPLIES $0 $0 $400 $400 6121 SML TOOLS & EQUIPMENT $0 $0 $1,500 $1,500 6124 UNIFORMS/SAFETY APPAR $0 $0 $1,250 $1,250 6154 TELEPHONE SERVICE $0 $0 $1,868 $3,000 6219 MILEAGE REIMBURSEMENT $0 $0 $55 $55 6226 MEMBERSHIP AND DUES $0 $0 $150 $150 7011 TRAINING AND $0 $0 $3,250 $3,250 7014 GENERAL SVC AGMT $0 $0 $205,000 $205,000 7197 CONTINGENCIES $0 $0 $21,347 $21,461 8001 EQUIPMENT $0 $0 $17,580 $44,480 8002 IT REIMBURSEMENT $0 $0 $12,747 $18,237 8005 WEB SITE REIMBURSEMENT $0 $0 $2,358 $2,774 9400 FIXED ASSET ACQUISITION $0 $0 $0 $0 TOTAL EXPENDITURES $0 $0 $517,369 $557,065 226 City of Cupertino Fiscal Year 2014-2015 CRIMINAL JUSTICE/PUBLIC PROTECTION Other Protection LAW ENFORCEMENT- COPS GRANT Budget Unit 110-2401 General Fund In Fiscal Year 2013-2014 the COPS grant was transferred to the Law Enforcement budget within this division. This budget is included to preserve historical data. Once all prior year data listed in the table below is $0, it will be removed. Law Enforcement- COPS Grant Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation - - - - Employee Benefits - - - - Materials - - - - Contract Services 100,000 100,000 - - Appropriations for Contingency - - - - Cost Allocation - - - - Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 100,000$ 100,000$ -$ -$ Fund Balance (Use of)- - - - General Fund Costs 100,000$ 100,000$ -$ -$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 227 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 2401 LAW ENFORCEMENT COPS GRAN 7014 GENERAL SVC AGMT $100,000 $100,000 $0 $0 TOTAL EXPENDITURES $100,000 $100,000 $0 $0 228 Public Affairs Public Affairs Government Channel City Website Information Technology Office AssistantBuilding AttendantHelp DeskGIS CoordinatorNetwork SpecialistITManagerMediaCoordinator(3)ProductionAssistantWebSpecialistPublic Affairs Director229 Final Adopted Page 2014-15 $ 496,395 Fund Dept 233 110 3300 354,718 - - 236 110 3310 Community Outreach 239 110 3320 Disaster Preparedness 242 110 3330 Neighborhood Watch - 244 110 3400 141,677 $ 1,130,654 Fund Dept 247 615 3500 1,068,854 250 615 3501 - 253 110 3502 61,800 $ 263,697 Fund Dept 255 615 3600 263,697 $ - Fund Dept 259 110 3700 - $ 2,312,778 Fund Dept 262 610 3800 1,636,593 265 610 9800 676,185 $ 4,203,524 Public Affairs Public Affairs Public Affairs Cupertino Scene Government Channel Environmental Affairs Environmental Affairs TOTAL PUBLIC AFFAIRS Government Channel Government Channel SPCL Proj Public Access Support City Website City Website Information Technology Information Technology Equipment Acquisition 230 Division Summary Public Affairs- Summary Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - 10,000 Intergovernmental Revenue - - - - Charges for Services - - 1,047,695 2,463,974 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 1,047,695$ 2,473,974$ Expenditures Employee Compensation 615,678 632,329 680,877 1,045,718 Employee Benefits 252,372 260,161 270,719 436,870 Materials 204,212 166,406 198,708 241,620 Contract Services 217,983 238,918 262,555 863,402 Appropriations for Contingency - - 45,777 99,860 Cost Allocation 387,500 189,100 471,419 425,569 Capital Outlay - - - 1,052,985 Special Projects - - 35,000 37,500 TOTAL EXPENDITURES 1,677,745$ 1,486,913$ 1,965,055$ 4,203,524$ Fund Balance (Use of)- - 147,158 (844,278) General Fund Costs 1,677,745$ 1,486,913$ 770,202$ 885,272$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $4,203,524 for the Public Affairs Division. This represents an increase of $2,238,469 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to the transfer of the Information Technology Division from the Administrative Services Department in FY 2013-14. This budget is funded from $2,484,901 in estimated department revenue resulting from charges to user departments as part of the Cost Allocation Plan (CAP) and a $885,272 contribution from the general fund. Collectively the Information Technology and Government Channel Internal Service funds anticipate using approximately $884,278 in retained earnings to fund the replacement of fully depreciated equipment. 231 Final Adopted Expenditures Fiscal Year 2014-2015 4 Year Expenditure History In Millions Public Affairs $496,395 12% Government Channel $1,130,654 27% City Website $263,697 6% Information Technology $2,312,778 55% $1.7 $1.5 $2.0 $4.2 FY2012 ACTUALS FY2013 ACTUALS FY 2014 BUDGET FY 2015 FINAL 232 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Other General PUBLIC AFFAIRS Budget Unit 110-3300 General Fund PROGRAM OVERVIEW Public Affairs is responsible for planning and implementing a comprehensive internal and external technology and communication program for the City of Cupertino. Public Affairs oversees the reliable day-to-day delivery of technology and communication services, applications, and data while maximizing the value of all technology investments. SERVICE OBJECTIVES •Ensure two-way communication between our organization and stakeholders •Improve user experience including ease of use, availability, accessibility and usability within the context of security and compliance. Promote City goals, policies, programs and services. •Ensure constituents have easy access to City information and services via the communication technology of their choice. •Organize and support community meetings, special events, awards dinners, and ceremonial activities. •Engage key audiences to create, strengthen, or preserve conditions favorable for the advancement of City policies, and objectives. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $354,718 for Public Affairs. This represents an increase of $20,409 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to increases in salaries and benefits due to negotiated increases and increased contract and costs allocation charges. BUDGET AT A GLANCE Total Revenue 41,336$ Total Expenditures 354,718 Fund Balance - General Fund Costs 313,382$ Total Staffing 1.80 % Funded by General Fund 88.3% 233 This budget is funded from $41,336 in estimated department revenue resulting from charges to user departments as part of the Cost Allocation Plan (CAP) and a $313,382 contribution from the general fund. The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the two prior fiscal years, and Final Adopted Budget for the current Fiscal Year: Public Affairs -Administration Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - 80,938 41,336 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 80,938$ 41,336$ Expenditures Employee Compensation 119,112 128,322 160,097 173,114 Employee Benefits 55,216 57,599 69,300 71,819 Materials 36,349 21,784 34,870 25,854 Contract Services 39,171 61,547 39,055 56,759 Appropriations for Contingency - - 7,393 8,261 Cost Allocation 14,800 12,700 13,594 18,911 Capital Outlay - - - - Special Projects - - 10,000 - TOTAL EXPENDITURES 264,648$ 281,951$ 334,309$ 354,718$ Fund Balance (Use of)- - - - General Fund Costs 264,648$ 281,951$ 253,371$ 313,382$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – 1.8 There are no recommended changes to staffing levels. Total authorized positions – 1.8 234 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 3300 PUBLIC & ENVIRON AFFAIRS 5501 SALARIES FULL TIME $104,795 $121,286 $153,097 $161,114 5502 SALARIES PART TIME $13,997 $6,762 $7,000 $12,000 5505 OVERTIME $320 $274 $0 $0 5506 CAR ALLOWAMCE $3,000 $3,000 $3,000 $1,800 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $1,488 5510 EMPLOYEE AGENCY SERV $5,258 $1,376 $0 $0 5600 RETIREMENT SYSTEM $28,441 $31,989 $42,526 $40,910 5711 HEALTH INSURANCE $12,651 $15,497 $16,267 $16,734 5712 DENTAL INSURANCE $1,237 $1,435 $1,688 $2,820 5713 MEDICARE $2,651 $1,977 $2,263 $2,204 5714 LIFE INSURANCE $749 $838 $1,109 $971 5715 LONG TERM DISABILITY $508 $604 $929 $1,041 5716 WORKERS COMPENSATION $484 $608 $1,172 $0 5717 VISION INSURANCE $237 $274 $346 $330 5722 HRA CITY CONTRIBUTION $0 $0 $0 $3,521 6111 GEN OFFICE SUPPLIES $17,768 $15,555 $14,000 $15,660 6112 PRINTING & DUPLICATING $0 $50 $200 $17 6116 SOFTWARE $13,393 $2,073 $15,000 $5,155 6154 TELEPHONE SERVICE $1,639 $1,144 $1,170 $1,418 6216 CONFERENCE/MBRSP DUES $2,314 $2,242 $3,000 $2,488 6219 MILEAGE REIMBURSEMENT $10 $0 $0 $0 6226 MEMBERSHIP AND DUES $1,225 $720 $1,500 $1,116 7013 MAINTENTANCE OF $0 $0 $1,555 $0 7014 GENERAL SVC AGMT $35,204 $47,634 $32,500 $49,337 7017 LANGUAGE SERVICES $3,967 $13,913 $5,000 $0 7102 HUMAN SERVICE PROGRAM $0 $0 $0 $7,422 7197 CONTINGENCIES $0 $0 $7,393 $8,261 8002 IT REIMBURSEMENT $14,800 $12,700 $11,472 $16,414 8005 WEB SITE REIMBURSEMENT $0 $0 $2,122 $2,497 9400 FIXED ASSET ACQUISITION $0 $0 $10,000 $0 TOTAL EXPENDITURES $264,650 $281,951 $334,309 $354,718 235 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Other General PUBLIC AFFAIRS- COMMUNITY OUTREACH Budget Unit 110-3310 General Fund In Fiscal Year 2013-14 this program was transferred to the Recreation and Community Services Department as part of a citywide reorganization. A complete discussion of this program can be found in Recreation and Community Services Department. This program is included in Public Affairs to preserve historical revenue and expenditure data. Once all prior year actuals are zero, this program will be removed from the budget. The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the two prior fiscal years, and the Final Adopted Budget for the current Fiscal Year: 236 Public Affairs - Community Outreach Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation - - 66,223 - Employee Benefits - - 30,462 - Materials - - 5,000 - Contract Services - - 16,500 - Appropriations for Contingency - - 2,150 - Cost Allocation - - 5,664 - Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES -$ -$ 125,999$ -$ Fund Balance (Use of)- - - - General Fund Costs -$ -$ 125,999$ -$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 3310 COMMUNITY OUTREACH 5501 SALARIES FULL TIME $0 $66,035 $65,842 $0 5503 EXCESS MED PAY $0 $733 $381 $0 5600 RETIREMENT SYSTEM $0 $17,466 $18,289 $0 5711 HEALTH INSURANCE $0 $7,691 $8,424 $0 5712 DENTAL INSURANCE $0 $936 $936 $0 5713 MEDICARE $0 $959 $960 $0 5714 LIFE INSURANCE $0 $564 $634 $0 5715 LONG TERM DISABILITY $0 $387 $397 $0 5716 WORKERS COMPENSATION $0 $234 $630 $0 237 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 5717 VISION INSURANCE $0 $179 $192 $0 6111 GEN OFFICE SUPPLIES $0 $9,377 $3,000 $0 6216 CONFERENCE/MBRSP DUES $0 $647 $2,000 $0 6219 MILEAGE REIMBURSEMENT $0 $15 $0 $0 7011 TRAINING AND $0 $0 $500 $0 7014 GENERAL SVC AGMT $0 $601 $12,500 $0 7023 INSURANCE PREMIUM $0 $0 $3,500 $0 7197 CONTINGENCIES $0 $0 $2,150 $0 8002 IT REIMBURSEMENT $0 $6,200 $4,780 $0 8005 WEB SITE REIMBURSEMENT $0 $0 $884 $0 TOTAL EXPENDITURES $0 $112,024 $125,999 $0 238 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Other General PUBLIC AFFAIRS- EMERGENCY DISASTER PREPAREDNESS Budget Unit 110-3320 General Fund In Fiscal Year 2013-14 this program was transferred to the Recreation and Community Services Department as part of a citywide reorganization. A complete discussion of this program can be found in Recreation and Community Services Department. This program is included in Public Affairs to preserve historical revenue and expenditure data. Once all prior year actuals are zero, this program will be removed from the budget. The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the two prior fiscal years, and the Final Adopted Budget for the current Fiscal Year: 239 Public Affairs - Emergency Disaster Preparedness Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - 27,273 - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 27,273$ -$ Expenditures Employee Compensation - - 34,500 - Employee Benefits - - 950 - Materials - - 35,019 - Contract Services - - 35,500 - Appropriations for Contingency - - 7,052 - Cost Allocation - - - - Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES -$ -$ 113,021$ -$ Fund Balance (Use of)- - - - General Fund Costs -$ -$ 85,748$ -$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 3320 DISASTER PREPAREDNESS 5502 SALARIES PART TIME $0 $31,647 $34,500 $0 5713 MEDICARE $0 $1,663 $950 $0 5716 WORKERS COMPENSATION $0 $853 $0 $0 6111 GEN OFFICE SUPPLIES $0 $5,252 $25,000 $0 6151 ELECTRICAL SERVICE $0 $200 $0 $0 6154 TELEPHONE SERVICE $0 $1,212 $819 $0 6219 MILEAGE REIMBURSEMENT $0 $19 $200 $0 6326 SPECIAL DEPARTMENTAL $0 ($4,000) $9,000 $0 7011 TRAINING AND $0 $0 $500 $0 240 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 7014 GENERAL SVC AGMT $0 $103,445 $35,000 $0 7197 CONTINGENCIES $0 $0 $7,052 $0 8002 IT REIMBURSEMENT $0 $3,800 $0 $0 TOTAL EXPENDITURES $0 $144,092 $113,021 $0 241 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Other General PUBLIC AFFAIRS- NEIGHBORHOOD WATCH Budget Unit 110-3330 General Fund In Fiscal Year 2013-14 this program was transferred to the Recreation and Community Services Department as part of a citywide reorganization. A complete discussion of this program can be found in Recreation and Community Services Department. This program is included in Public Affairs to preserve historical revenue and expenditure data. Once all prior year actuals are zero, this program will be removed from the budget. The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the two prior fiscal years, and Final Adopted Budget for the current Fiscal Year: 242 Public Affairs - Neighborhood Watch Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation - - 35,100 - Employee Benefits - - 965 - Materials - - 2,000 - Contract Services - - - - Appropriations for Contingency - - 200 - Cost Allocation - - - - Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES -$ -$ 38,265$ -$ Fun d Balance (Use of)- - - - General Fund Costs -$ -$ 38,265$ -$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 3330 NEIGHBORHOOD WATCH 5502 SALARIES PART TIME $0 $28,674 $35,100 $0 5713 MEDICARE $0 $1,394 $965 $0 5716 WORKERS COMPENSATION $0 $769 $0 $0 6111 GEN OFFICE SUPPLIES $0 $4,910 $2,000 $0 6154 TELEPHONE SERVICE $0 $0 $0 $0 6219 MILEAGE REIMBURSEMENT $0 $0 $0 $0 7011 TRAINING AND $0 $0 $0 $0 7014 GENERAL SVC AGMT $0 $0 $0 $0 7197 CONTINGENCIES $0 $0 $200 $0 $0 $35,748 $38,265TOTAL EXPENDITURES $0 243 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Other General PUBLIC AFFAIRS- CUPERTINO SCENE Budget Unit 110-3400 General Fund PROGRAM OVERVIEW The Cupertino Scene is the primary print communication tool for the City. This 16-page newsletter provides residents and businesses information on city events, community activities, government services, and other city-related business. The Scene is published 10 months out of the year, (no January or August editions) and distributed to every residential and business address in Cupertino. SERVICE OBJECTIVES •Provide non-political, non-religious and non-commercial information of general interest to the community. •Maintain a regular production schedule, presenting information in a timely, interesting and visually pleasing manner. •Focus on information relevant to citizens of all cultural backgrounds. •Continue to adhere to regulations set by Proposition 73 and other legislation that regulates public and printed communications by the city. •In addition to city services and programs, allocate space to local nonprofits and schools. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $141,677 for the Cupertino Scene. This represents an increase of $3,858 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to increases in salaries and benefits due to negotiated increases and costs allocation charges. This budget is funded from a $141,677 contribution from the general fund. BUDGET AT A GLANCE Total Revenue -$ Tot al Expenditures 141,677 Fund Balance - General Fund Costs 141,677$ Total Staffing 0.35 % Funded by General Fund 100.0% 244 The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the two prior fiscal years, and Final Adopted Budget for the current Fiscal Year: STAFFING Total current authorized positions – .35 There are no changes to the current level of staffing. Total authorized positions – .35 Public Affairs - Cupertino Scene Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 34,694 34,921 34,488 36,548 Employee Benefits 13,728 13,861 14,557 16,628 Materials 75,335 73,258 78,300 77,113 Contract Services - - - - Appropriations for Contingency - - 7,830 7,711 Cost Allocation - 3,200 2,644 3,677 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 123,757$ 125,240$ 137,819$ 141,677$ Fund Balance (Use of)- - - - General Fund Costs 123,757$ 125,240$ 137,819$ 141,677$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 245 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 3400 CUPERTINO SCENE 5501 SALARIES FULL TIME $34,273 $34,921 $34,488 $36,548 5502 SALARIES PART TIME $212 $0 $0 $0 5505 OVERTIME $119 $0 $0 $0 5506 CAR ALLOWAMCE $0 $0 $0 $300 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $377 5600 RETIREMENT SYSTEM $8,980 $9,067 $9,580 $10,147 5711 HEALTH INSURANCE $3,295 $3,347 $3,368 $3,255 5712 DENTAL INSURANCE $325 $325 $328 $549 5713 MEDICARE $516 $508 $500 $530 5714 LIFE INSURANCE $250 $250 $277 $242 5715 LONG TERM DISABILITY $176 $176 $209 $252 5716 WORKERS COMPENSATION $124 $125 $228 $228 5717 VISION INSURANCE $62 $62 $67 $63 5722 HRA CITY CONTRIBUTION $0 $0 $0 $685 6111 GEN OFFICE SUPPLIES $0 $0 $300 $300 6112 PRINTING & DUPLICATING $0 $0 $42,000 $40,963 6114 POSTAGE $34,000 $34,000 $36,000 $35,850 6318 CUPERTINO SCENE $41,335 $39,258 $0 $0 7197 CONTINGENCIES $0 $0 $7,830 $7,711 8002 IT REIMBURSEMENT $0 $3,200 $2,231 $3,192 8005 WEB SITE REIMBURSEMENT $0 $0 $413 $485 TOTAL EXPENDITURES $123,668 $125,240 $137,819 $141,677 246 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Other General PUBLIC AFFAIRS- GOVERNMENT CHANNEL Budget Unit 615-3500 Internal Service Fund PROGRAM OVERVIEW The Government Channel operates the City’s government access television station, providing multi-media support services, and overseeing video production for all City departments. SERVICE OBJECTIVES •Provide information regarding the activities and decisions of the City Council and the recommendations of its advisory bodies. •Expand community awareness of local government and its decision-making processes by providing live and re-broadcast coverage of City meetings. •Increase community awareness of City services. •Provide information pertinent to City residents from other local, state and federal governmental entities. •Provide an additional venue for emergency communications in the event of a disaster. •Provide video production and audio/visual services to City departments. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $1,068,854 for the Government Channel. This represents an increase of $242,222 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to the replacement of aging and fully depreciated equipment. This budget is funded from a $139,310 contribution from the general fund, $547,544 from charges to user departments and $382,000 in retained earnings. BUDGET AT A GLANCE Total Revenue 547,544$ Total Expenditures 1,068,854 Fund Balance (382,000) General Fund Costs 139,310$ Total Staffing 2.55 % Funded by General Fund 13.0% 247 The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the two prior fiscal years, and Final Adopted Budget for the current Fiscal Year: Public Affairs- Government Channel Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - 5,000 Intergovernmental Revenue - - - - Charges for Services - - 663,919 542,544 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 663,919$ 547,544$ Expenditures Employee Compensation 226,449 229,312 216,568 285,945 Employee Benefits 89,872 93,728 94,655 121,883 Materials 51,347 45,749 40,819 42,325 Contract Services 30,298 26,233 38,000 38,658 Appropriations for Contingency - - 7,532 8,657 Cost Allocation 342,600 151,300 414,058 144,386 Capital Outlay - - - 427,000 Special Projects - - 15,000 - TOTAL EXPENDITURES 740,566$ 546,322$ 826,632$ 1,068,854$ Fund Balance (Use of)- - 108,879 (382,000) General Fund Costs 740,566$ 546,322$ 53,834$ 139,310$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – 2.55 There are no changes to the current level of staffing. Total authorized positions – 2.55 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 248 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 3500 GOVERNMENT CHANNEL 5501 SALARIES FULL TIME $206,122 $208,787 $200,043 $253,945 5502 SALARIES PART TIME $17,288 $17,129 $16,000 $12,000 5503 EXCESS MED PAY $358 $280 $525 $0 5505 OVERTIME $2,681 $3,116 $0 $3,000 5506 CAR ALLOWAMCE $0 $0 $0 $300 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $1,210 5600 RETIREMENT SYSTEM $53,193 $53,683 $55,566 $70,501 5711 HEALTH INSURANCE $20,999 $24,859 $28,808 $29,286 5712 DENTAL INSURANCE $2,445 $2,440 $2,394 $4,936 5713 MEDICARE $4,412 $3,890 $2,908 $3,682 5714 LIFE INSURANCE $1,500 $1,496 $1,624 $1,749 5715 LONG TERM DISABILITY $1,170 $1,167 $1,205 $1,821 5716 WORKERS COMPENSATION $5,686 $5,727 $1,660 $1,771 5717 VISION INSURANCE $467 $466 $490 $1,638 5722 HRA CITY CONTRIBUTION $0 $0 $0 $4,989 6111 GEN OFFICE SUPPLIES $50,585 $44,957 $40,000 $41,544 6154 TELEPHONE SERVICE $762 $780 $819 $781 6219 MILEAGE REIMBURSEMENT $0 $11 $0 $0 7011 TRAINING AND $3,643 $870 $3,500 $2,000 7013 MAINTENTANCE OF $19,023 $14,599 $20,000 $17,956 7014 GENERAL SVC AGMT $7,632 $10,764 $14,500 $17,323 7060 RENT EXPENSE $0 $0 $0 $1,379 7197 CONTINGENCIES $0 $0 $7,532 $8,657 8002 IT REIMBURSEMENT $342,600 $151,300 $49,502 $28,723 8003 DEPRECIATION EXPENSES $0 $0 $280,000 $69,896 8005 WEB SITE REIMBURSEMENT $0 $0 $3,006 $4,369 8007 CM CAP ALLOCATION $0 $0 $5,152 $6,364 8008 ENV AFFAIRS CAP ALLO $0 $0 $1,627 $1,627 8009 ECON DEV CAP ALLO $0 $0 $1,250 $1,544 8016 CITY CLERK CAP ALLOC $0 $0 $5,338 $9,954 8022 ADMIN SERV CAP $0 $0 $3,923 $5,674 8023 FINANCE CAP ALLOC $0 $0 $7,442 $9,117 8024 HUMAN RESOURCES CAP $0 $0 $7,118 $7,118 9338 WI-FI STUDY $0 $0 $15,000 $0 9400 FIXED ASSET ACQUISITION $0 $0 $49,700 $427,000 TOTAL EXPENDITURES $740,565 $546,322 $826,632 $1,068,854 249 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Other General PUBLIC AFFAIRS- GOVERNMENT CHANNEL SPECIAL PROJECTS Budget Unit 615-3501 Internal Service Fund PROGRAM OVERVIEW Government Channel Special Projects support official City events, including public meetings, forums, workshops, ribbon cuttings, the annual State of the City Address, and ground breakings. SERVICE OBJECTIVES •Promote special events in the community that are sponsored by the City and civic affiliated organizations. FINAL ADOPTED BUDGET There is no Final Adopted Budget for the Government Channel Special Projects. Expenses associated with this budget have been moved to the Government Channel program budget. The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the two prior fiscal years, and Final Adopted Budget for the current Fiscal Year: 250 Public Affairs - Government Channel Special Projects Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - 84,554 - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 84,554$ -$ Expenditures Employee Compensation 47,959 48,230 46,063 - Employee Benefits 20,110 21,313 22,044 - Materials - 6,124 - - Contract Services 6,004 4,300 12,000 - Appropriations for Contingency - - 1,200 - Cost Allocation - - 16,107 - Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 74,073$ 79,967$ 97,414$ -$ Fund Balance (Use of)- - 8,360 - General Fund Costs 74,073$ 79,967$ 4,500$ -$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – .60 Staffing associated with this program has been transferred to the Government Channel program budget. Total authorized positions – 0.00 251 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 3501 GOVT CHANNEL SPEC PROJECT 5501 SALARIES FULL TIME $47,001 $47,601 $46,063 $0 5502 SALARIES PART TIME $287 $0 $0 $0 5505 OVERTIME $671 $630 $0 $0 5600 RETIREMENT SYSTEM $12,087 $12,266 $12,795 $0 5711 HEALTH INSURANCE $4,788 $5,781 $6,854 $0 5712 DENTAL INSURANCE $563 $566 $563 $0 5713 MEDICARE $692 $702 $668 $0 5714 LIFE INSURANCE $345 $347 $380 $0 5715 LONG TERM DISABILITY $271 $271 $277 $0 5716 WORKERS COMPENSATION $1,257 $1,271 $391 $0 5717 VISION INSURANCE $107 $108 $115 $0 7011 TRAINING AND $0 $0 $500 $0 7014 GENERAL SVC AGMT $4,813 $4,848 $10,000 $0 7060 RENT EXPENSE $1,191 $1,276 1,500 $0 7197 CONTINGENCIES $0 $0 $1,200 $0 8002 IT REIMBURSEMENT $0 $4,300 $3,824 $0 8005 WEB SITE REIMBURSEMENT $0 $0 $707 $0 8007 CM CAP ALLOCATION $0 $0 $1,212 $0 8008 ENV AFFAIRS CAP ALLO $0 $0 $383 $0 8009 ECON DEV CAP ALLO $0 $0 $294 $0 8016 CITY CLERK CAP ALLOC $0 $0 $5,338 $0 8022 ADMIN SERV CAP $0 $0 $923 $0 8023 FINANCE CAP ALLOC $0 $0 $1,751 $0 8024 HUMAN RESOURCES CAP $0 $0 $1,675 $0 TOTAL EXPENDITURES $74,073 $79,967 $97,413 $0 252 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Other General PUBLIC AFFAIRS- PUBLIC ACCESS SUPPORT Budget Unit 110-3502 General Fund PROGRAM OVERVIEW The City contracts to provide management of Community Access Television Programming. SERVICE OBJECTIVES •Encourage Cupertino-based communities of interest to use facilities to express their interests, concerns, and ideas. •Provide training in cable communication production for individuals and community groups. •Assist individuals and community groups to develop and produce programs for broadcast. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $61,800 for Public Access Support. This represents an increase of $1,300 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to contract escalators. This budget is funded from a $61,800 contribution from the general fund. The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the two prior fiscal years, and Final Adopted Budget for the current Fiscal Year: BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 61,800 Fund Balance - General Fund Costs 61,800$ Total Staffing - % Funded by General Fund 100.0% 253 Public Affairs - Public Access Support Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation - - - - Employee Benefits - - - - Materials - - - - Contract Services 60,687 60,560 55,000 61,800 Appropriations for Contingency - - 5,500 - Cost Allocation - - - - Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 60,687$ 60,560$ 60,500$ 61,800$ Fund Balance (Use of)- - - - General Fund Costs 60,687$ 60,560$ 60,500$ 61,800$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING There is no staffing associated with this program. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 3502 PUBLIC ACCESS SUPPORT 7012 PUBLIC ACCESS SUPPORT $60,687 $60,560 $55,000 $61,800 7197 CONTINGENCIES $0 $0 $5,500 $0 TOTAL EXPENDITURES $60,687 $60,560 $60,500 $61,800 254 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Other General PUBLIC AFFAIRS- CITY WEBSITE Budget Unit 615-3600 General Fund PROGRAM OVERVIEW The City of Cupertino website maintains design, current content, intuitive navigation, and online applications and interactive features. SERVICE OBJECTIVES •Work closely with City staff and members of the community to ensure that the website is timely and relevant. •Collaborate with departments to determine that the website’s purpose, functions, requirements and long-term strategy meet organizational needs. •Create and maintain effective online and mobile user access to municipal information and services. •Enable and facilitate the use of communication and presentation resources by non- technical staff and customers. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $263,697 for the City Website. This represents an increase of $32,601 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to the recommended upgrade of the City’s Website at a cost of $37,500. This budget is funded from $226,197 in charges to user departments, a $37,500 contribution from the General Fund. BUDGET AT A GLANCE Total Revenue 226,197$ Total Expenditures 263,697 Fund Balance - General Fund Costs 37,500$ Total Staffing 0.95 % Funded by General Fund 14.2% 255 SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description New City Website $37,500 $37,500 Use of retained earnings and General Fund Contribution Redesign of the City’s Web and Intranet site TOTAL $37,500 $37,500 The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the two prior fiscal years, and Final Adopted Budget for the current Fiscal Year: Public Affairs- City Website Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - 191,011 226,197 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 191,011$ 226,197$ Expenditures Employee Compensation 93,695 91,074 87,838 96,170 Employee Benefits 37,219 36,242 37,786 43,099 Materials 3,368 4,642 2,700 2,923 Contract Services 64,380 60,124 66,500 58,050 Appropriations for Contingency - - 6,920 6,097 Cost Allocation 30,100 12,600 19,352 19,858 Capital Outlay - - - - Special Projects - - 10,000 37,500 TOTAL EXPENDITURES 228,762$ 204,683$ 231,096$ 263,697$ Fund Balance (Use of)- - 29,919 - General Fund Costs 228,762$ 204,683$ 10,166$ 37,500$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 256 STAFFING Total current authorized positions – .95 There are no changes to the current level of staffing. Total authorized positions – .95 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 3600 CITY WEB SITE 5501 SALARIES FULL TIME $93,695 $91,074 $87,838 $96,170 5506 CAR ALLOWAMCE $0 $0 $0 $300 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $409 5600 RETIREMENT SYSTEM $24,110 $23,222 $24,399 $26,700 5711 HEALTH INSURANCE $9,099 $9,141 $9,143 $8,832 5712 DENTAL INSURANCE $929 $889 $889 $1,489 5713 MEDICARE $1,344 $1,322 $1,274 $1,395 5714 LIFE INSURANCE $715 $684 $752 $658 5715 LONG TERM DISABILITY $511 $488 $529 $665 5716 WORKERS COMPENSATION $333 $327 $618 $618 5717 VISION INSURANCE $178 $170 $182 $174 5722 HRA CITY CONTRIBUTION $0 $0 $0 $1,859 6111 GEN OFFICE SUPPLIES $1,651 $3,053 $1,200 $1,789 6216 CONFERENCE/MBRSP DUES $1,717 $1,265 $1,500 $1,134 6219 MILEAGE REIMBURSEMENT $0 $324 $0 $0 7011 TRAINING AND $0 $720 $0 $0 7013 MAINTENTANCE OF $43,569 $38,798 $41,500 $39,737 7014 GENERAL SVC AGMT $20,811 $25,606 $25,000 $18,313 7197 CONTINGENCIES $0 $0 $6,920 $6,097 8002 IT REIMBURSEMENT $30,100 $12,600 $8,355 $8,663 8005 WEB SITE REIMBURSEMENT $0 $0 $1,120 $1,318 8007 CM CAP ALLOCATION $0 $0 $1,919 $1,919 8008 ENV AFFAIRS CAP ALLO $0 $0 $606 $606 8009 ECON DEV CAP ALLO $0 $0 $466 $466 8022 ADMIN SERV CAP $0 $0 $1,462 $1,462 8023 FINANCE CAP ALLOC $0 $0 $2,772 $2,772 8024 HUMAN RESOURCES CAP $0 $0 $2,652 $2,652 257 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 9360 CITY WEBSITE $0 $0 $0 $37,500 9400 FIXED ASSET ACQUISITION $0 $0 $10,000 $0 TOTAL EXPENDITURES $228,761 $419,366 $231,096 $263,697 258 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Other General PUBLIC AFFAIRS- ENVIRONMENTAL AFFAIRS Budget Unit 110-3700 General Fund In Fiscal Year 2013-14 this program was transferred to the Administration Division under the City Manager as part of a Citywide reorganization. A complete discussion of this program can be found in the Administration Division. This program is included in Public Affairs to preserve historical revenue and expenditure data. Once all prior year actuals are zero, this program will be removed from the budget. The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the two prior fiscal years, and Final Adopted Budget for the current Fiscal Year: 259 Public Affairs - Environmental Affairs Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 93,769 100,470 - - Employee Benefits 36,227 37,418 - - Materials 37,813 14,848 - - Contract Services 17,443 26,153 - - Appropriations for Contingency - - - - Cost Allocation - 9,300 - - Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 185,252$ 188,190$ -$ -$ Fund Balance (Use of)- - - - General Fund Costs 185,252$ 188,190$ -$ -$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 3700 ENVIRONMENTAL AFFAIRS 5501 SALARIES FULL TIME $93,769 $97,756 $0 $0 5502 SALARIES PART TIME $0 $2,714 $0 $0 5600 RETIREMENT SYSTEM $24,378 $25,040 $0 $0 5711 HEALTH INSURANCE $6,762 $6,936 $0 $0 5712 DENTAL INSURANCE $737 $745 $0 $0 5713 MEDICARE $1,343 $1,558 $0 $0 5714 LIFE INSURANCE $567 $572 $0 $0 5715 LONG TERM DISABILITY $416 $410 $0 $0 5716 WORKERS COMPENSATION $1,883 $2,015 $0 $0 260 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 5717 VISION INSURANCE $141 $143 $0 $0 6111 GEN OFFICE SUPPLIES $4,540 $6,965 $0 $0 6206 GRANT EXPENDITURES $26,851 $0 $0 $0 6216 CONFERENCE AND $5,363 $6,431 $0 $0 6219 MILEAGE REIMBURSEMENT $59 $451 $0 $0 6226 MEMBERSHIP AND DUES $1,000 $1,000 $0 $0 7014 GENERAL SVC AGMT $17,443 $24,501 $0 $0 7023 INSURANCE PREMIUM $0 $1,652 $0 $0 8002 IT REIMBURSEMENT $0 $9,300 $0 $0 TOTAL EXPENDITURES $185,251 $188,190 $0 $0 261 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Other General PUBLIC AFFAIRS- INFORMATION TECHNOLOGY Budget Unit 610-3800 Internal Service Fund PROGRAM OVERVIEW This activity provides for all technology related expenses for the citywide management of information services. The Information Technology Manager and staff are responsible for GIS, Helpdesk, Network LAN/WAN availability and performance, security and compliance, Incident Response, business apps and databases, disaster recovery and business continuity, project manage implementations and upgrades, purchasing and inventory control, budget, strategy planning, policy, technical training and maintenance contract negotiations. SERVICE OBJECTIVES •Maintain standards and procedures for the replacement and maintenance of all City- owned computing devices, printers, peripherals and systems defined by City policy. •Maintain and service the City’s wide area network among all City facilities. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $1,636,593 for Information Technology. This budget was transferred to the Public Affairs Division in FY 2013-14. All historical data can be found in that program. This budget is funded from $1,636,593 in estimated department revenue. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: BUDGET AT A GLANCE Total Revenue 1,636,593$ Total Expenditures 1,636,593 Fund Balance - General Fund Costs -$ Total Staffing 4.00 % Funded by General Fund 0.0% 262 Public Affairs - Information Technology Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - 5,000 Intergovernmental Revenue - - - - Charges for Services - - - 1,631,593 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ 1,636,593$ Expenditures Employee Compensation - - - 453,941 Employee Benefits - - - 183,441 Materials - - - 93,405 Contract Services - - - 597,935 Appropriations for Contingency - - - 69,134 Cost Allocation - - - 238,737 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES -$ -$ -$ 1,636,593$ Fund Balance (Use of)- - - - General Fund Costs -$ -$ -$ -$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – 4.00 There are no recommended changes to the current level of staffing. Total recommended authorized positions – 4.00 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 263 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 3800 INFORMATION TECHNOLOGY 5501 SALARIES FULL TIME $0 $0 $0 $409,303 5502 SALARIES PART TIME $0 $0 $0 $44,638 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $1,230 5600 RETIREMENT SYSTEM $0 $0 $0 $113,633 5711 HEALTH INSURANCE $0 $0 $0 $37,188 5712 DENTAL INSURANCE $0 $0 $0 $6,268 5713 MEDICARE $0 $0 $0 $5,935 5714 LIFE INSURANCE $0 $0 $0 $2,633 5715 LONG TERM DISABILITY $0 $0 $0 $2,807 5716 WORKERS COMPENSATION $0 $0 $0 $5,191 5717 VISION INSURANCE $0 $0 $0 $732 5722 HRA CITY CONTRIBUTION $0 $0 $0 $7,824 6111 GEN OFFICE SUPPLIES $0 $0 $0 $39,026 6154 TELEPHONE SERVICE $0 $0 $0 $33,600 6216 CONFERENCE AND $0 $0 $0 $20,716 6219 MILEAGE REIMBURSEMENT $0 $0 $0 $63 7013 MAINTENTANCE OF $0 $0 $0 $425,935 7014 GENERAL SVC AGMT $0 $0 $0 $172,000 7197 CONTINGENCIES $0 $0 $0 $69,134 8003 DEPRECIATION $0 $0 $0 $191,603 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $5,548 8007 CM CAP ALLOCATION $0 $0 $0 $8,082 8008 ENV AFFAIRS CAP ALLO $0 $0 $0 $2,551 8009 ECON DEV CAP ALLO $0 $0 $0 $1,960 8022 ADMIN SERV CAP $0 $0 $0 $6,154 8023 FINANCE CAP ALLOC $0 $0 $0 $11,673 8024 HUMAN RESOURCES CAP $0 $0 $0 $11,166 TOTAL EXPENDITURES $0 $0 $0 $1,636,593 264 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Other General ADMINISTRATIVE SERVICES- INFORMATION TECHNOLOGY- EQUIPMENT ACQUISITION Budget Unit 610-9800 Internal Service Fund PROGRAM OVERVIEW This activity provides for the replacement of existing hardware and software and the funding of new hardware and software needs city-wide. SERVICE OBJECTIVES •Establish evaluation standards for the selection of IT projects city-wide. •Recommend hardware and software funding of projects. •Implement new technology city-wide to improve efficiencies. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $676,185 for Information Technology Equipment Acquisition. This budget was transferred to the Public Affairs Division in FY 2013- 14. All historical data can be found in that program. This division oversees the implementation of the following key information systems in fiscal year 2014-15: Aerial Image Acquisition, Annual PCI and NIST Compliance Standards and Business Continuity. Upgrades to the following systems will also occur: Asset Management, Datacenter refresh, SAN Storage, Network Printers, Enterprise Software Suites, Wireless Phase II, iPads and monitor refreshes. Hardware and software acquisition and project budget for 2014/15 is: BUDGET AT A GLANCE Total Revenue 22,304$ Total Expenditures 676,185 Fund Balance (462,278) General Fund Costs 191,603$ Total Staffing - % Funded by General Fund 28.3% 265 ITEM COSTS AERIAL IMAGERY ACQUISITION $32,000 GIS BASE MAP UPDATES $5,000 GREEN TOUR MAPS $3,200 QUARTIC WORK ORDER SUPPORT $10,000 ADOBE UPGRADES $15,000 APPLE-LAB REPLACEMENT $18,800 DATACENTER REFRESH (DEPR FUND) $325,000 DELL DESKTOP REPLACEMENTS $25,000 DISATER RECOVERY SERVER $12,000 DRAGON SOFTWARE $60 FLATBED SCANNER $2,500 FLUKE WIRELESS ANALYZER $13,000 IPAD REPLACEMENT(DEPR FUND) $30,000 IPADS (NEW COUNCIL) $2,500 LAPTOP REPLACEMENTS (DEPR FUND) $5,000 LASER JET PRINTER (DERP FUND) $1,500 LASER PRINTER REPLACEMENT (DEPR FUND) $1,500 LASER PRINTER REPLACEMENT (DEPR FUND) $3,000 LASERJET PRINTER (DEPR FUND) $1,500 MONITOR REFRESH (DEPR FUND) $25,000 MS EA 'TRUE UPS' $25,000 PARK FINDER APPLICATION $4,800 PRINTER REPLACEMENTS (DEPR FUND) $6,000 PROJECTOR $1,000 SAN STORAGE (DEPR FUND) $45,000 SCALA $10,000 WIRELESS PROJECT PHASE II $21,000 TENNIS REG APPLICATION $10,000 WIRELESS PRINTER (DEPR FUND) $1,000 X3 24" MONITORS (DEPR FUND) $1,000 X5 -24"MONITORS $1,400 ADOBE SOFTWARE $4,200 IPAD PLANNING & BUILDING $3,600 X6 BLUETOOTH PRINTERS $1,600 TOTAL 667,160 This budget is funded from $22,304 in estimated department revenues and is projected to use $462,278 in retained earnings for the purchase of several replacement items that have been fully depreciated. 266 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Public Affairs - Equipment Acquisition Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - 22,304 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ 22,304$ Expenditures Employee Compensation - - - - Employee Benefits - - - - Materials - - - - Contract Services - - - 50,200 Appropriations for Contingency - - - - Cost Allocation - - - - Capital Outlay 625,985 Special Projects - - - - TOTAL EXPENDITURES -$ -$ -$ 676,185$ Fund Balance (Use of)- - - (462,278) General Fund Costs -$ -$ -$ 191,603$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING There is no staffing associated with this budget. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 267 Administrative Services Administration Finance Human Resources Administrative AssistantAccountantAccount Clerk (3)Finance Manager/ TreasurerHR ManagerHuman ResourcesAssistant Human ResourcesTechnician IIHuman ResourcesAnalyst IIDirector of Administrative Services268 Final Adopted Page 2014-15 $ 361,231 Fund Dept 274 110 4000 361,231 277 110 4040 - 279 110 4050 - $ 953,815 Fund Dept 282 110 4100 888,412 286 110 4110 65,403 $ - Fund Dept 289 110 4300 - 291 110 4310 - 293 110 4330 - $ - Fund Dept 295 110 4400 - $ 2,768,660 Fund Dept 297 110 4510 708,174 301 642 4512 975,000 303 110 4540 287,061 309 620 4550 442,567 312 641 4570 80,858 314 641 4571 275,000 Workers' Compensation Long Term Disability Compensated Absences Retiree Medical Liability Administration Administration Finance Accounting Business Licensing Human Resources Administrative Services Library Service Neighborhood Watch Emergency Preparedness Emergency Preparedness City Clerk Duplicating and Mail Services City Clerk Elections Human Resources Insurance Administration 269 Final Adopted Page 2014-15 $ - Fund Dept 306 110 4700 - $ - Fund Dept 316 610 4800 - 318 610 9800 - $ 4,083,706 TOTAL ADMINISTRATIVE SERVICES Code Enforcement Administrative Services Information Technology (IT) Information Technology Equipment Acquisition Code Enforcement 270 Division Summary Administrative Services - Summary Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - 7,000 2,000 Intergovernmental Revenue - - - - Charges for Services - - 2,323,269 850,199 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 2,330,269$ 852,199$ Expenditures Employee Compensation 1,925,308 2,044,572 1,441,623 1,133,196 Employee Benefits 2,701,004 3,027,992 2,361,035 1,494,526 Materials 237,234 307,902 152,434 84,309 Contract Services 2,166,841 2,425,909 1,904,700 1,078,423 Appropriations for Contingency - - 166,673 116,274 Cost Allocation 513,239 392,969 543,689 176,978 Capital Outlay 107,350 219,572 332,635 - Special Projects 10,240 - 250,000 - TOTAL EXPENDITURES 7,661,216$ 8,418,917$ 7,152,789$ 4,083,706$ Fund Balance (Use of)- - 167,597 (1,058,115) General Fund Costs 7,661,216$ 8,418,917$ 4,654,924$ 2,173,392$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $4,083,706 for the Administrative Services Department. This represents a decrease of $3,069,083 under the FY 2013-14 Final Adopted Budget. The decrease is attributed primarily to the transfer out of the Information Technology and Equipment Replacement budgets to the Public Affairs Division in FY 2013-14. This budget is funded from $852,199 in estimated department revenue resulting from charges to user departments as part of the Cost Allocation Plan (CAP), a $2,173,392 contribution from the general fund and $1,058,115 in retained earnings. 271 Final Adopted Expenditures Fiscal Year 2014-2015 4 Year Expenditure History In Millions Administration $361,231 9% Accounting/ Business Licensing $953,815 23% Human Resources/ Retiree Medical/ Insurance Admin/ Risk Management $2,768,660 68% $7.7 $8.4 $7.2 $4.1 FY2012 ACTUALS FY2013 ACTUALS FY 2014 BUDGET FY 2015 FINAL 272 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Legislative/Administrative ADMINISTRATIVE SERVICES Kristina Alfaro, Interim Director KEY PERFORMANCE MEASURES BY DIVISION Division Strategy Measure 2012/13 Actual 2013/14 Projected ADMINISTRATIVE SERVICES GOAL: Provide excellent customer service to departments and public Business License certificates sent in timely manner Licenses sent within seven work days 3 Work Days 1-7 Work Days Accounts payable invoices processed in timely manner Invoices processed within seven work days 7 Work Days 5-7 Work Days Payroll processed in timely manner Timesheets processed in three work days 3 Work Days 3 Work Days GOAL: Produce a Comprehensive Annual Financial Report (CAFR) that meets award program standards of the Government Finance Officers’ Association (GFOA) CAFR Award application materials prepared by award deadlines Application materials submitted by December 31 deadline 12/17/12 12/15/13 GOAL: Produce an adopted annual budget that meets award program standards of the California Society of Municipal Finance Officers (CSMFO) Budget award application materials prepared in a timely manner Application materials sent 90 days after fiscal year adoption of budget. 9/7/12 9/19/13 BUDGET AT A GLANCE Total Revenue 852,199$ Total Expenditures 4,083,706 Fund Balance (1,058,115) General Fund Costs 2,173,392$ Total Staffing 12.00 % Funded by General Fund 53.2% 273 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Legislative/Administrative ADMINISTRATIVE SERVICES- ADMINISTRATION Budget Unit 110-4000 General Fund PROGRAM OVERVIEW Oversees and coordinates the Human Resources/Risk Management, Information Technology, Finance, and Treasury divisions. Staff support is provided to the Fiscal Strategic and Audit Committees. In addition, the department oversees the Sheriff and animal control contracts, and funds the allocation for additional library hours. SERVICE OBJECTIVES •Manage the City's investment portfolio to obtain safety of funds, liquidity and a reasonable rate of return. •Provide short and long-term fiscal planning including the implementation of the Fiscal Strategic Plan. •Perform special projects for the City Manager. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $361,231 for the Administration Budget. This represents a de crease of $136,302 under the FY 2013-14 Final Adopted Budget. The decrease is attributed primarily to savings realized in salaries and benefits. This budget is funded from $59,085 in charges to user departments and a $302,146 contribution from the general fund. The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the two prior fiscal years, and Final Adopted Budget for the current Fiscal Year: BUDGET AT A GLANCE Total Revenue 59,085$ Total Expenditures 361,231 Fund Balance - General Fund Costs 302,146$ Total Staffing 1.80 % Funded by General Fund 83.6% 274 Administrative Services - Administration Category Revenue Taxes - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - 109,371 59,085 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 109,371$ 59,085$ Expenditures Employee Compensation 249,952 280,358 296,498 212,286 Employee Benefits 94,157 103,924 124,216 94,606 Materials 23,599 23,322 27,073 16,261 Contract Services 11,812 9,491 3,900 1,150 Appropriations for Contingency - - 3,097 1,741 Cost Allocation 8,800 - 42,749 35,187 Capital Outlay - 23,400 - - Special Projects - - - - TOTAL EXPENDITURES 388,320$ 440,495$ 497,533$ 361,231$ Fund Balance (Use of)- - - - General Fund Costs 388,320$ 440,495$ 388,162$ 302,146$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – 2.70 In FY 2013-14 the Sr. Management Analyst position was transferred out to the Human Resources Division to serve as the HR Manager and the Director’s time was reallocated with .10 of their time being charged to Finance. Total recommended authorized positions – 1.80 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 275 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 4000 ADMIN SVC ADMINISTRATION 5501 SALARIES FULL TIME $248,231 $262,435 $296,498 $208,706 5502 SALARIES PART TIME $1,721 $17,923 $0 $3,580 5506 CAR ALLOWAMCE $3,600 $3,600 $3,600 $2,880 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $1,342 5600 RETIREMENT SYSTEM $67,502 $69,687 $82,358 $57,942 5710 EMPLOYEE BENEFITS ($3,092) $0 $0 $0 5711 HEALTH INSURANCE $16,577 $20,574 $23,585 $16,735 5712 DENTAL INSURANCE $1,852 $2,137 $2,527 $2,821 5713 MEDICARE $4,170 $4,000 $4,351 $3,026 5714 LIFE INSURANCE $1,281 $1,500 $1,980 $1,108 5715 LONG TERM DISABILITY $950 $1,014 $1,794 $1,399 5716 WORKERS COMPENSATION $962 $1,003 $3,503 $3,503 5717 VISION INSURANCE $355 $409 $518 $329 5722 HRA CITY CONTRIBUTION $0 $0 $0 $3,521 6111 GEN OFFICE SUPPLIES $9,797 $7,355 $8,000 $8,000 6115 MEETING EXPENSES $981 $819 $900 $900 6154 TELEPHONE SERVICE $1,531 $1,716 $1,503 $1,664 6204 PROPERTY TAX $7,895 $8,761 $8,550 $0 6216 CONFERENCE/MBRSP DUES $1,112 $3,013 $5,000 $3,000 6219 MILEAGE REIMBURSEMENT $79 $77 $120 $0 6226 MEMBERSHIP AND DUES $2,204 $1,582 $3,000 $2,697 7011 TRAINING AND $134 $0 $150 $150 7014 GENERAL SVC AGMT $885 $284 $3,750 $1,000 7101 SISTER CITY PROGRAM $10,793 $9,207 $0 $0 7197 CONTINGENCIES $0 $0 $3,097 $1,741 8002 IT REIMBURSEMENT $8,800 $23,400 $17,208 $16,414 8004 CITY CHANNEL REIMB $0 $0 $22,358 $16,276 8005 WEB SITE REIMBURSEMENT $0 $0 $3,183 $2,497 TOTAL EXPENDITURES $388,318 $440,495 $497,533 $361,231 276 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Legislative/Administrative ADMINISTRATIVE SERVICES- LIBRARY SERVICE Budget Unit 110-4040 General Fund In Fiscal Year 2013-14 this program was transferred to the Recreation and Community Services Department. A complete discussion of this program can be found under that department. Administrative Services - Library Extra Hours Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - T OTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation - - - - Employee Benefits - - - - Materials - - - - Contract Services 334,210 334,788 350,400 - Appropriations for Contingency - - - - C ost Allocation - - - - C apital Outlay - - - - S pecial Projects - - - - T OTAL EXPENDITURES 334,210$ 334,788$ 350,400$ -$ F und Balance (Use of)- - - - General Fund Costs 334,210$ 334,788$ 350,400$ -$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 277 STAFFING All staff are funded by the Santa Clara County Library System. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 4040 LIBRARY EXTRA HOURS 7018 LIBRARY SUNDAY SERVICE $334,210 $334,788 $350,400 $0 TOTAL EXPENDITURES $334,210 $334,788 $350,400 $0 278 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Other General ADMINISTRATIVE SERVICES- NEIGHBORHOOD WATCH Budget Unit 110-4050 General Fund In Fiscal Year 2013-14 this program was transferred to the Recreation and Community Services Department as part of a citywide reorganization and a complete discussion of this program can be found under that department. 279 Administrative Services - Neighborhood Watch Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 32,675 28,674 - - Employee Benefits 3,358 2,163 - - Materials 64 4,910 - - Contract Services - - - - Appropriations for Contingency - - - - Cost Allocation 900 3,500 - - Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 36,997$ 39,248$ -$ -$ Fund Balance (Use of)- - - - General Fund Costs 36,997$ 39,248$ -$ -$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING There is no staffing associated with this budget. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 4050 NEIGHBORHOOD WATCH 5502 SALARIES PART TIME $32,675 $28,674 $0 $0 5713 MEDICARE $2,492 $1,394 $0 $0 5716 WORKERS COMPENSATION $866 $769 $0 $0 6111 GEN OFFICE SUPPLIES $64 $4,910 $0 $0 6154 TELEPHONE SERVICE $0 $0 $0 $0 280 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 6219 MILEAGE REIMBURSEMENT $0 $0 $0 $0 7011 TRAINING AND $0 $0 $0 $0 7014 GENERAL SVC AGMT $0 $0 $0 $0 8002 IT REIMBURSEMENT $900 $3,500 $0 $0 TOTAL EXPENDITURES $36,997 $39,248 $0 $0 281 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Finance ADMINISTRATIVE SERVICES- FINANCE Budget Unit 110-4100 General Fund PROGRAM OVERVIEW The Finance Division oversees accounting and business licensing functions for the City. Accurate and timely maintenance of all City financial records, collection, disbursement of all funds, and payroll processing are handled by Accounting. All required Federal, State and other agency reports pertaining to the City's financial status are prepared. In addition, Accounting monitors budget-to-actual activities for both operational and capital budgets, analyzes financial alternatives, and conducts research and prepares reports on special fiscal matters for all internal and external customers. SERVICE OBJECTIVES •Maintain a high level of professionalism in all the City’s financial practices and procedures and provide timely and accurate financial information for City departments to make sound fiscal decisions. •Respond to inquiries from the public and City departments. •Pay invoices, make deposits, bill for City services, and encumber contracts in a timely and accurate manner. •Record all City financial transactions accurately and produce timely and transparent management and public reports. •Provide quality payroll service for the City’s full and part-time employees, properly administering salaries and benefits in a timely and confidential manner. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $888,412 for the Finance Budget. This represents a decrease of $46,709 under the FY 2013-14 Final Adopted Budget. The decrease is attributed primarily to decreases in employee salary costs. BUDGET AT A GLANCE Total Revenue 137,433$ Total Expenditures 888,412 Fund Balance - General Fund Costs 750,979$ Total Staffing 5.60 % Funded by General Fund 84.5% 282 This budget is funded from $137,433 in estimated department revenue resulting from charges to user departments as part of the Cost Allocation Plan (CAP) and a $750,979 contribution from the general fund. The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the two prior fiscal years, and the Final Adopted Budget for the current Fiscal Year: Administrative Services - Finance Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - 207,426 137,433 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 207,426$ 137,433$ Expenditures Employee Compensation 352,157 398,409 398,799 478,449 Employee Benefits 164,115 151,911 171,400 222,943 Materials 7,859 17,081 15,538 15,538 Contract Services 147,524 67,183 86,200 86,200 Appropriations for Contingency - - 10,174 10,174 Cost Allocation 108,900 35,100 78,010 75,108 Capital Outlay - - - - Special Projects - - 175,000 - TOTAL EXPENDITURES 780,555$ 669,684$ 935,121$ 888,412$ Fund Balance (Use of)- - - - General Fund Costs 780,555$ 669,684$ 727,695$ 750,979$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 283 STAFFING Total current authorized positions – 4.50 As part of the Mid-Year Budget, Council approved a new two year limited term position to assist with the implementation of the new Enterprise Management System (ERP). In addition, the Director of Administrative Services will be charging .10 of their time to this budget. Total recommended authorized positions – 5.60 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 4100 ACCOUNTING 5501 SALARIES FULL TIME $347,946 $395,645 $396,590 $478,449 5502 SALARIES PART TIME $302 $0 $0 $0 5503 EXCESS MED PAY $3,909 $2,764 $1,509 $0 5505 OVERTIME $0 $0 $700 $0 5506 CAR ALLOWAMCE $0 $0 $0 $360 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $3,490 5510 EMPLOYEE AGENCY SERV $13,012 $0 $0 $0 5600 RETIREMENT SYSTEM $101,783 $102,612 $110,161 $126,774 5710 EMPLOYEE BENEFITS ($11,604) $0 $0 $0 5711 HEALTH INSURANCE $34,581 $32,334 $38,988 $52,064 5712 DENTAL INSURANCE $4,216 $4,153 $4,220 $8,776 5713 MEDICARE $5,696 $5,783 $5,772 $6,939 5714 LIFE INSURANCE $2,877 $2,828 $3,168 $3,394 5715 LONG TERM DISABILITY $1,977 $1,987 $2,387 $3,327 5716 WORKERS COMPENSATION $10,771 $1,421 $5,840 $5,840 5717 VISION INSURANCE $806 $794 $864 $1,025 5722 HRA CITY CONTRIBUTION $0 $0 $0 $10,954 6111 GEN OFFICE SUPPLIES $4,807 $12,992 $7,000 $7,000 6112 PRINTING & DUPLICATING $0 $109 $0 $0 6121 SML TOOLS & EQUIPMENT $0 $0 $3,000 $3,000 6154 TELEPHONE SERVICE $1,524 $1,561 $1,638 $1,638 6216 CONFERENCE/MBRSP DUES $988 $1,144 $3,000 $3,000 6219 MILEAGE REIMBURSEMENT $201 $235 $400 $400 6226 MEMBERSHIP AND DUES $339 $1,040 $500 $500 6227 BOOKS AND PUBLICATION $0 $0 $0 $0 7011 TRAINING AND $1,210 $618 $1,200 $1,200 284 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 7013 MAINTENTANCE OF $1,367 $0 $0 $0 7014 GENERAL SVC AGMT $144,947 $66,565 $85,000 $85,000 7071 BANK CHARGES $0 $0 $0 $0 7197 CONTINGENCIES $0 $0 $10,174 $10,174 8002 IT REIMBURSEMENT $108,900 $35,100 $50,347 $51,064 8004 CITY CHANNEL REIMB $0 $0 $22,358 $16,276 8005 WEB SITE REIMBURSEMENT $0 $0 $5,305 $7,768 9301 FINANCIAL SOFTWARE $0 $0 $175,000 $0 TOTAL EXPENDITURES $780,555 $669,684 $935,121 $888,412 285 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Finance ADMINISTRATIVE SERVICES- FINANCE- BUSINESS LICENSING Budget Unit 110-4110 Internal Service Fund PROGRAM OVERVIEW Collection of revenue and monitoring business activity for compliance with the City Municipal Code and applicable state law is handled through Business Licensing. SERVICE OBJECTIVES •Provide businesses with information regarding compliance with the Business License Tax Code and provide useful sources of information related to business activity. •Collect appropriate business license fees. •Monitor business activity to identify non-compliance with the Municipal Tax Code and actively pursue non-compliant businesses. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $65,403 for the Business License Budget. This represents an increase of $6,198 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to increases in salaries and benefits and cost allocation charges. This budget is funded from a $65,403 contribution from the general fund. The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the two prior fiscal years, and the Final Adopted Budget for the current Fiscal Year: BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 65,403 Fund Balance - General Fund Costs 65,403$ Total Staffing 0.50 % Funded by General Fund 100.0% 286 Administrative Services - Business Licenses Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 33,174 70,133 33,708 35,932 Employee Benefits 14,319 13,704 15,870 18,027 Materials 762 780 819 782 Contract Services 3,597 3,992 4,500 4,846 Appropriations for Contingency - - 532 563 C ost Allocation 9,900 12,000 3,776 5,253 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 61,752$ 100,610$ 59,205$ 65,403$ Fund Balance (Use of)- - - - General Fund Costs 61,752$ 100,610$ 59,205$ 65,403$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – .50 There are no recommended changes to the current level of staffing. Total recommended authorized positions – .50 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 287 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 4110 BUSINESS LICENSES 5501 SALARIES FULL TIME $33,174 $35,066 $33,708 $34,732 5502 SALARIES PART TIME $0 $0 $0 $1,200 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $207 5600 RETIREMENT SYSTEM $8,853 $8,843 $9,363 $9,642 5711 HEALTH INSURANCE $3,823 $3,186 $4,284 $4,649 5712 DENTAL INSURANCE $469 $465 $470 $784 5713 MEDICARE $480 $511 $489 $504 5714 LIFE INSURANCE $288 $285 $317 $277 5715 LONG TERM DISABILITY $198 $200 $204 $246 5716 WORKERS COMPENSATION $118 $126 $648 $648 5717 VISION INSURANCE $90 $89 $96 $92 5722 HRA CITY CONTRIBUTION $0 $0 $0 $978 6111 GEN OFFICE SUPPLIES $0 $0 $0 $0 6154 TELEPHONE SERVICE $762 $780 $819 $782 7011 TRAINING AND $0 $0 $500 $500 7071 BANK CHARGES $3,597 $3,992 $4,000 $4,346 7197 CONTINGENCIES $0 $0 $532 $563 8002 IT REIMBURSEMENT $9,900 $12,000 $3,187 $4,559 8005 WEB SITE REIMBURSEMENT $0 $0 $589 $694 TOTAL EXPENDITURES $61,754 $65,543 $59,206 $65,403 288 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Legislative/Administrative CITY CLERK- Budget Unit 110-4300 Internal Service Fund In Fiscal Year 2013-14 this program was transferred to the Administration Department as part of a citywide reorganization. A complete discussion of this program can be found on under that department. Administrative Services - City Clerk Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - T OTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 214,117 182,434 - - Employee Benefits 82,259 87,083 - - Materials 27,620 23,105 - - Contract Services 24,051 47,765 - - Appropriations for Contingency - - - - C ost Allocation 82,700 31,000 - - C apital Outlay - - - - S pecial Projects - - - - T OTAL EXPENDITURES 430,747$ 371,388$ -$ -$ F und Balance (Use of)- - - - General Fund Costs 430,747$ 371,388$ -$ -$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 289 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 4300 CITY CLERK 5501 SALARIES FULL TIME $194,034 $172,595 $0 $0 5502 SALARIES PART TIME $14,336 $5,170 $0 $0 5503 EXCESS MED PAY $2,065 $733 $0 $0 5505 OVERTIME $3,682 $3,937 $0 $0 5506 CAR ALLOWAMCE $1,961 $3,000 $0 $0 5510 EMPLOYEE AGENCY SERV $1,296 $13,236 $0 $0 5600 RETIREMENT SYSTEM $50,521 $44,444 $0 $0 5711 HEALTH INSURANCE $17,507 $18,196 $0 $0 5712 DENTAL INSURANCE $2,322 $2,175 $0 $0 5713 MEDICARE $5,042 $2,698 $0 $0 5714 LIFE INSURANCE $1,359 $1,341 $0 $0 5715 LONG TERM DISABILITY $999 $939 $0 $0 5716 WORKERS COMPENSATION $808 $639 $0 $0 5717 VISION INSURANCE $444 $416 $0 $0 6111 GEN OFFICE SUPPLIES $10,698 $5,692 $0 $0 6112 PRINTING & DUPLICATING $3 $0 $0 $0 6154 TELEPHONE SERVICE $3,863 $4,527 $0 $0 6201 ADVERTISING & LEGL $7,546 $9,045 $0 $0 6216 CONFERENCE AND $5,194 $3,257 $0 $0 6219 MILEAGE REIMBURSEMENT $41 $118 $0 $0 6226 MEMBERSHIP AND DUES $275 $465 $0 $0 7011 TRAINING AND $902 $740 $0 $0 7013 MAINTENTANCE OF $0 $0 $0 $0 7014 GENERAL SVC AGMT $23,149 $47,925 $0 $0 8001 EQUIPMENT $6,500 $7,800 $0 $0 8002 IT REIMBURSEMENT $76,200 $23,200 $0 $0 9400 FIXED ASSET ACQUISITION $0 $0 $0 $0 TOTAL EXPENDITURES $430,748 $372,288 $0 $0 290 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Other General CITY CLERK- DUPLICATING AND MAIL SERVICE Budget Unit 110-4310 General Fund In Fiscal Year 2013-14 this program was transferred to the Administration Department as part of a citywide reorganization. A complete discussion of this program can be found under that department. Administrative Services - Duplicating and Mail Services Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - T OTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 25,796 28,254 - - Employee Benefits 12,907 13,157 - - Materials 44,950 44,095 - - Contract Services 49,980 25,657 - - Appropriations for Contingency - - - - C ost Allocation - 2,700 - - C apital Outlay - - - - S pecial Projects - - - - T OTAL EXPENDITURES 133,633$ 113,862$ -$ -$ F und Balance (Use of)- - - - General Fund Costs 133,633$ 113,862$ -$ -$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 291 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 4310 DUPLICATING & MAIL SERVIC 5501 SALARIES FULL TIME $23,944 $27,488 $0 $0 5502 SALARIES PART TIME $1,852 $765 $0 $0 5600 RETIREMENT SYSTEM $6,720 $6,602 $0 $0 5711 HEALTH INSURANCE $4,621 $5,056 $0 $0 5712 DENTAL INSURANCE $522 $493 $0 $0 5713 MEDICARE $396 $422 $0 $0 5714 LIFE INSURANCE $240 $227 $0 $0 5715 LONG TERM DISABILITY $160 $161 $0 $0 5716 WORKERS COMPENSATION $148 $102 $0 $0 5717 VISION INSURANCE $100 $94 $0 $0 6111 GEN OFFICE SUPPLIES $20,029 $21,589 $0 $0 6114 POSTAGE $24,921 $22,506 $0 $0 7013 MAINTENTANCE OF $49,980 $25,657 $0 $0 8002 IT REIMBURSEMENT $0 $2,700 $0 $0 TOTAL EXPENDITURES $133,634 $113,862 $0 $0 292 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Other General CITY CLERK- ELECTIONS Budget Unit 110-4330 General Fund In Fiscal Year 2013-14 this program was transferred to the City Clerk Program in the Administration Department as part of a citywide reorganization. A complete discussion of this program can be found under that department. Administrative Services -Elections Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - T OTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation - - - - Employee Benefits - - - - Materials 53 54 - - Contract Services 244,015 518 - - Appropriations for Contingency - - - - C ost Allocation - - - - C apital Outlay - - - - S pecial Projects - - - - T OTAL EXPENDITURES 244,068$ 573$ -$ -$ F und Balance (Use of)- - - - General Fund Costs 244,068$ 573$ -$ -$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 293 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 4330 ELECTIONS 6111 GEN OFFICE SUPPLIES $53 $54 $0 $0 6201 ADVERTISING & LEGL $0 $0 $0 $0 7014 GENERAL SVC AGMT $232,012 $518 $0 $0 7074 BALLOT MEASURES $12,003 $0 $0 $0 TOTAL EXPENDITURES $244,068 $573 $0 $0 294 City of Cupertino Fiscal Year 2014-2015 CRIMINAL JUSTICE/PUBLIC PROTECTION Other Protection EMERGENCY DISASTER PREPAREDNESS Budget Unit 110-4400 General Fund In Fiscal Year 2012-13 this program was transferred to the Public Affairs Division as part of a citywide reorganization. Administrative Services - Emergency Disaster Preparedness Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - T OTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 32,422 31,647 - - Employee Benefits 3,162 2,516 - - Materials 25,080 2,684 - - Contract Services 70,257 41,445 - - Appropriations for Contingency - - - - C ost Allocation 3,800 3,800 - - C apital Outlay - - - - S pecial Projects 10,240 - - - T OTAL EXPENDITURES 144,961$ 82,092$ -$ -$ F und Balance (Use of)- - - - General Fund Costs 144,961$ 82,092$ -$ -$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 295 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 4400 DIASTER PREPAREDNESS 5502 SALARIES PART TIME $32,422 $31,647 $0 $0 5713 MEDICARE $2,361 $1,663 $0 $0 5716 WORKERS COMPENSATION $801 $853 $0 $0 6111 GEN OFFICE SUPPLIES $23,520 $5,252 $0 $0 6151 ELECTRICAL SERVICE $0 $200 $0 $0 6154 TELEPHONE SERVICE $1,191 $1,212 $0 $0 6206 GRANT EXPENDITURES $369 $0 $0 $0 6219 MILEAGE REIMBURSEMENT $0 $19 $0 $0 6326 SPECIAL DEPARTMENTAL $0 ($4,000) $0 $0 7011 TRAINING AND $0 $0 $0 $0 7014 GENERAL SVC AGMT $70,257 $103,445 $0 $0 8002 IT REIMBURSEMENT $3,800 $3,800 $0 $0 9400 FIXED ASSET ACQUISITION $10,240 $0 $0 $0 TOTAL EXPENDITURES $144,962 $144,092 $0 $0 296 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Legislative/Administrative ADMINISTRATIVE SERVICES- HUMAN RESOURCES- PERSONNEL Budget Unit 110-4510 General Fund PROGRAM OVERVIEW The Human Resources Division is responsible for the administration of a full range of human resource, employee benefit and labor relations programs including personnel selection, classification, compensation, equal employment opportunity, labor negotiations, employee relations, employee development, benefits and retirement. In addition, Human Resources administers risk management, safety and wellness programs, and a self-insured workers’ compensation program. Funding for retiree medical insurance is also covered in the Human Resources budget. SERVICE OBJECTIVES •Provide for a working environment where respect for the individual is encouraged and safeguarded. •Provide timely personnel services to departments and divisions in a fair, objective, and equitable manner. •Enter into agreements with employee groups concerning terms and conditions of employment. •Provide an employee development program addressing immediate and long-term training needs. •Provide departments a listing of qualified persons for employment consideration within sixty days of an authorized vacant position. •Ensure equal employment opportunities. •Administer classification plan. •Administer employee benefits. •Provide personnel services consistent with the operational needs of the user department. BUDGET AT A GLANCE Total Revenue 162,605$ Total Expenditures 708,174 Fund Balance - General Fund Costs 545,569$ Total Staffing 3.75 % Funded by General Fund 77.0% 297 FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $708,174 for the Human Resources Budget. This represents an increase of $28,185 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to increases in salary and benefit costs. This budget is funded from $162,605 in estimated department revenue resulting from charges to user departments as part of the Cost Allocation Plan (CAP) and a $545,569 contribution from the general fund. The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the two prior fiscal years, and the Final Adopted Budget for the current Fiscal Year: Administrative Services - Human Resources Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - 167,853 162,605 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 167,853$ 162,605$ Expenditures Employee Compensation 228,202 237,773 269,490 372,104 Employee Benefits 122,821 125,516 177,340 168,254 Materials 57,232 49,435 53,003 51,728 Contract Services 38,194 138,342 50,200 50,220 Appropriations for Contingency - - 10,320 10,195 Cost Allocation 31,600 33,200 44,636 55,673 Capital Outlay - - - - Special Projects - - 75,000 - TOTAL EXPENDITURES 478,049$ 584,266$ 679,989$ 708,174$ Fund Balance (Use of)- - - - General Fund Costs 478,049$ 584,266$ 512,136$ 545,569$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 298 STAFFING Total current authorized positions – 2.95 The Sr. Management Analyst position has taken on additional Human Resources responsibilities and will charge 100% of their individual time to this budget. The time charged by the Director of Administrative Services has been reduced from 30% to 10%. Total recommended authorized positions – 3.75 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 4510 HUMAN RESOURCES PERSONNEL 5501 SALARIES FULL TIME $212,951 $212,778 $268,007 $372,104 5502 SALARIES PART TIME $11,777 $18,323 $0 $0 5503 EXCESS MED PAY $2,435 $2,344 $1,483 $0 5505 OVERTIME $1,039 $4,329 $0 $0 5506 CAR ALLOWAMCE $0 $0 $0 $360 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $1,575 5600 RETIREMENT SYSTEM $55,366 $55,065 $74,444 $103,304 5602 PERS 1959 SURV EMPR $6,926 $7,104 $0 $0 5711 HEALTH INSURANCE $19,832 $18,346 $26,351 $34,864 5712 DENTAL INSURANCE $1,569 $2,174 $2,761 $5,877 5713 MEDICARE $2,735 $2,890 $2,731 $5,396 5714 LIFE INSURANCE $1,476 $1,517 $2,035 $2,466 5715 LONG TERM DISABILITY $1,241 $1,166 $1,622 $2,563 5716 WORKERS COMPENSATION $816 $865 $3,828 $3,828 5717 VISION INSURANCE $244 $417 $566 $686 5718 EMPLOYEE ASST PROGRAM $6,939 $7,454 $8,000 $0 5719 REC BUCKS $25,677 $28,519 $55,000 $0 5722 HRA CITY CONTRIBUTION $0 $0 $0 $7,335 6111 GEN OFFICE SUPPLIES $26,382 $28,806 $25,000 $25,000 6112 PRINTING & DUPLICATING $0 $109 $0 $0 6115 MEETING EXPENSES $40 $0 $40 $40 6154 TELEPHONE SERVICE $1,524 $1,561 $1,638 $1,600 6203 RECRUITMENT $27,678 $15,681 $18,000 $21,000 6216 CONFERENCE/MBRSP DUES $1,385 $3,212 $6,000 $2,700 6219 MILEAGE REIMBURSEMENT $223 $67 $125 $100 6226 MEMBERSHIP AND DUES $0 $0 $200 $100 299 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 6317 EMPLOYEE RECOGNITION $0 $0 $2,000 $1,188 7011 TRAINING AND $6,065 $9,172 $8,000 $8,000 7013 MAINTENTANCE OF $1,069 $149 $1,200 $1,200 7014 GENERAL SVC AGMT $21,336 $146,838 $30,000 $30,020 7021 INSURANCE ADMIN FEES $9,724 $7,184 $11,000 $11,000 7197 CONTINGENCIES $0 $0 $10,320 $10,195 8002 IT REIMBURSEMENT $31,600 $33,200 $18,801 $34,195 8004 CITY CHANNEL REIMB $0 $0 $22,358 $16,276 8005 WEB SITE REIMBURSEMENT $0 $0 $3,477 $5,202 9301 FINANCIAL SOFTWARE $0 $0 $75,000 $0 TOTAL EXPENDITURES $478,048 $609,266 $679,987 $708,174 300 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Legislative/Administrative ADMINISTRATIVE SERVICES- HUMAN RESOURCES- RETIREE MEDICAL LIABILTIY Budget Unit 642-4512 Internal Service Fund PROGRAM OVERVIEW Provides administration of the City’s Other Post Employment Benefits (OPEB). SERVICE OBJECTIVES Provide investment oversight and appropriate funding for the City’s retiree medical liability. The City established a trust account with Public Agency Retirement Services (PARS) that will fund the future liability. Annual contributions from the City are deposited into the trust and invested in a portfolio of equity, bond, and money market funds. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $975,000 for the Retiree Medical Liability Budget. This represents a decrease of $725,000 under the FY 2013-14 Final Adopted Budget. The decrease is attributed primarily to the City paying off the unfunded portion of retiree medical in FY 2013-14. This budget is funded from $975,000 in retained earnings. The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the two prior fiscal years, and the Final Adopted Budget for the current Fiscal Year: BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 975,000 Fund Balance (975,000) General Fund Costs -$ Total Staffing - % Funded by General Fund 0.0% 301 Administrative Services - Retiree Medical Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation - - Employee Benefits 1,900,000 2,214,719 1,700,000 975,000 Materials - - - - Contract Services - 10,000 - - Appropriations for Contingency - - - - Cost Allocation - - - - Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 1,900,000$ 2,224,719$ 1,700,000$ 975,000$ Fund Balance (Use of)- - - (975,000) General Fund Costs 1,900,000$ 2,224,719$ 1,700,000$ -$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING There is no staffing associated with this budget. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 4512 HR RETIREE BENEFITS 5720 RETIREES HEALTH $722,550 $786,661 $930,000 $475,000 5721 RETIREE HEALTH LONG TERM $1,177,450 $1,428,058 $770,000 $500,000 7014 GENERAL SVC AGMT $0 $10,000 $0 $0 TOTAL EXPENDITURES $1,900,000 $2,224,719 $1,700,000 $975,000 302 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Legislative/Administrative ADMINISTRATIVE SERVICES- HUMAN RESOURCES- INSURANCE ADMINISTRATION Budget Unit 110-4540 General Fund PROGRAM OVERVIEW Manages Risk Management safety programs and self-insured Workers’ Compensation and General Liability Programs. SERVICE OBJECTIVES •Satisfy statutory regulations regarding Workers’ Compensation and employee safety. •Promotes work environment that emphasizes safe work practices. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $287,061 for the Insurance Administration Budget. This represents an increase of $2,736 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to increases in salaries and benefits and cost allocation charges. This budget is funded from a $287,061 contribution from the general fund. The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the two prior fiscal years, and the Final Adopted Budget for the current Fiscal Year: BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 287,061 Fund Balance - General Fund Costs 287,061$ Total Staffing 0.15 % Funded by General Fund 100.0% 303 Administrative Services - Insurance Administration Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 12,201 11,491 12,182 13,483 Employee Benefits 4,720 4,307 5,360 6,352 Materials - - - - Contract Services 213,686 260,373 241,500 241,500 Appropriations for Contingency - - 24,150 24,150 Cost Allocation - 3,100 1,133 1,576 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 230,607$ 279,272$ 284,325$ 287,061$ Fund Balance (Use of)- - - - General Fund Costs 230,607$ 279,272$ 284,325$ 287,061$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – .15 There are no recommended changes to the current level of staffing. Total recommended authorized positions – .15 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 304 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 4540 INSURANCE ADMINISTRATION 5501 SALARIES FULL TIME $12,145 $11,306 $12,182 $13,483 5505 OVERTIME $56 $185 $0 $0 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $77 5600 RETIREMENT SYSTEM $3,123 $2,888 $3,384 $3,743 5711 HEALTH INSURANCE $1,108 $997 $1,324 $1,395 5712 DENTAL INSURANCE $131 $120 $140 $234 5713 MEDICARE $119 $94 $112 $195 5714 LIFE INSURANCE $98 $84 $103 $98 5715 LONG TERM DISABILITY $71 $62 $74 $94 5716 WORKERS COMPENSATION $45 $41 $195 $195 5717 VISION INSURANCE $25 $23 $29 $27 5722 HRA CITY CONTRIBUTION $0 $0 $0 $294 7022 PAID CLAIMS/EST RESERVES $37,241 $42,890 $45,000 $45,000 7023 INSURANCE PREMIUM $176,445 $217,484 $196,500 $196,500 7197 CONTINGENCIES $0 $0 $24,150 $24,150 8002 IT REIMBURSEMENT $0 $3,100 $956 $1,368 8005 WEB SITE REIMBURSEMENT $0 $0 $177 $208 TOTAL EXPENDITURES $230,607 $279,272 $284,326 $287,061 305 City of Cupertino Fiscal Year 2014-2015 CRIMINAL JUSTICE/PUBLI PROTECTION Other Protection CODE ENFORCEMENT Budget Unit 110-4700 General Fund In Fiscal Year 2013-14 this program was transferred to the Law Enforcement Division as part of a citywide reorganization. A complete discussion of this program can be found under that division. 306 Administrative Services - Code Enforcement Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 351,423 350,880 - - Employee Benefits 146,836 148,047 - - Materials 11,965 12,248 - - Contract Services 201,774 203,365 - - Appropriations for Contingency - - - - Cost Allocation 43,840 74,920 - - Capital Outlay - 16,019 - - Special Projects - - - - TOTAL EXPENDITURES 755,838$ 805,479$ -$ -$ Fund Balance (Use of)- - - - General Fund Costs 755,838$ 805,479$ -$ -$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – 4.00 One Senior Code Enforcement Officer and One Code Enforcement Officer were transferred to the Law Enforcement Division, Code Enforcement Program. One Senior Code Enforcement Officer and .50 Code Enforcement Officer were transferred to the Community Development Division, Municipal Code Enforcement program, and .50 Code Enforcement Officer was transferred to the Public Works Division, Non-Point Source Program. Total recommended authorized positions – 0 307 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 4700 CODE ENFORCEMENT 5501 SALARIES FULL TIME $346,366 $347,300 $0 $0 5503 EXCESS MED PAY $2,744 $1,787 $0 $0 5505 OVERTIME $2,313 $1,792 $0 $0 5600 RETIREMENT SYSTEM $91,887 $91,838 $0 $0 5711 HEALTH INSURANCE $31,300 $32,468 $0 $0 5712 DENTAL INSURANCE $3,756 $3,756 $0 $0 5713 MEDICARE $5,093 $5,108 $0 $0 5714 LIFE INSURANCE $2,838 $2,880 $0 $0 5715 LONG TERM DISABILITY $2,039 $2,021 $0 $0 5716 WORKERS COMPENSATION $9,206 $9,259 $0 $0 5717 VISION INSURANCE $717 $717 $0 $0 6111 GEN OFFICE SUPPLIES $783 $1,682 $0 $0 6121 SML TOOLS & EQUIPMENT $1,079 $935 $0 $0 6124 UNIFORMS/SAFETY APPAR $2,183 $2,467 $0 $0 6154 TELEPHONE SERVICE $7,605 $6,755 $0 $0 6219 MILEAGE REIMBURSEMENT $15 $109 $0 $0 6226 MEMBERSHIP AND DUES $300 $300 $0 $0 7011 TRAINING AND $5,690 $1,220 $0 $0 7014 GENERAL SVC AGMT $196,084 $202,145 $0 $0 8001 EQUIPMENT $38,840 $42,320 $0 $0 8002 IT REIMBURSEMENT $5,000 $32,600 $0 $0 9400 FIXED ASSET ACQUISITION $0 $16,019 $0 $0 TOTAL EXPENDITURES $755,839 $805,479 $0 $0 308 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Legislative/Administrative ADMINISTRATIVE SERVICES- WORKERS’ COMPENSATION INSURANCE Budget Unit 620-4550 Internal Service Fund PROGRAM OVERVIEW Provides oversight of our Workers’ Compensation program, including claims, proactive Risk Management, return to work accommodations and excess workers compensation insurance. SERVICE OBJECTIVES •Monitor costs associated with claims. •Analyze and implement proactive measures to curtail costs. •Implement a return to work policy. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $442,567 for the Workers Compensation Insurance program. This represents an increase of $8,166 over the FY 2013-14 Final Adopted Budget. The increase is primarily driven by an increase in appropriations for contingency. This budget is funded from $348,482 in charges to other departments and $83,115 in fund balance. The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the two prior fiscal years, and the Final Adopted Budget for the current Fiscal Year: BUDGET AT A GLANCE Total Revenue 348,482$ Total Expenditures 442,567 Fund Balance (83,115) General Fund Costs 10,970$ Total Staffing 0.20 % Funded by General Fund 2.5% 309 Administrative Services - Workers' Compensation Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - 2,000 2,000 Intergovernmental Revenue - - - - Charges for Services - - 357,452 346,482 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 359,452$ 348,482$ Expenditures Employee Compensation 17,809 19,070 18,830 20,942 Employee Benefits 6,770 7,052 7,880 9,344 Materials - - - - Contract Services 150,412 689,592 371,000 371,000 Appropriations for Contingency - - 33,100 37,100 Cost Allocation - - 3,591 4,181 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 174,991$ 715,714$ 434,401$ 442,567$ Fund Balance (Use of)- - 74,949 (83,115) General Fund Costs 174,991$ 715,714$ -$ 10,970$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – .20 There are no recommended changes to the current level of staffing. Total recommended authorized positions – .15 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 310 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 4550 WORKERS COMPENSATION INSU 5501 SALARIES FULL TIME $17,809 $18,885 $18,830 $20,942 5505 OVERTIME $28 $185 $0 $0 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $84 5600 RETIREMENT SYSTEM $4,636 $4,858 $5,230 $5,814 5711 HEALTH INSURANCE $1,412 $1,453 $1,685 $1,860 5712 DENTAL INSURANCE $184 $185 $187 $313 5713 MEDICARE $195 $206 $209 $304 5714 LIFE INSURANCE $142 $142 $158 $139 5715 LONG TERM DISABILITY $102 $105 $114 $144 5716 WORKERS COMPENSATION $64 $68 $259 $259 5717 VISION INSURANCE $35 $35 $38 $36 5722 HRA CITY CONTRIBUTION $0 $0 $0 $391 7014 GENERAL SVC AGMT $0 $2,250 $0 $0 7021 INSURANCE ADMIN FEES $33,671 $20,360 $35,000 $35,000 7022 PAID CLAIMS/EST RESERVES $57,022 $593,219 $250,000 $250,000 7023 INSURANCE PREMIUM $59,719 $73,763 $86,000 $86,000 7197 CONTINGENCIES $0 $0 $33,100 $37,100 8002 IT REIMBURSEMENT $0 $0 $1,275 $1,824 8005 WEB SITE REIMBURSEMENT $0 $0 $236 $277 8007 CM CAP ALLOCATION $0 $0 $404 $404 8008 ENV AFFAIRS CAP ALLO $0 $0 $128 $128 8009 ECON DEV CAP ALLO $0 $0 $98 $98 8022 ADMIN SERV CAP $0 $0 $308 $308 8023 FINANCE CAP ALLOC $0 $0 $584 $584 8024 HUMAN RESOURCES CAP $0 $0 $558 $558 TOTAL EXPENDITURES $175,019 $715,714 $434,401 $442,567 311 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Legislative/Administrative ADMINISTRATIVE SERVICES- LONG TERM DISABILITY Budget Unit 641-4570 Internal Service Fund PROGRAM OVERVIEW Oversee claims and premiums associated with long term disability. SERVICE OBJECTIVES •Monitor employee injuries and provide proactive risk management for disability avoidance. •Obtain and manage insurance policy. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $80,858 for the Long Term Disability Budget. This represents an increase of $1,658 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to increased contract service and contingency costs. This budget is funded from $80,858 in estimated department revenue. The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the two prior fiscal years, and the Final Adopted Budget for the current Fiscal Year: BUDGET AT A GLANCE Total Revenue 80,858$ Total Expenditures 80,858 Fund Balance - General Fund Costs -$ Total Staffing - % Funded by General Fund 0.0% 312 Administrative Services - Long Term Disability Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - 17,839 80,858 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 17,839$ 80,858$ Expenditures Employee Compensation - - - - Employee Benefits - - - - Materials - - - - Contract Services 70,188 78,195 72,000 73,507 Appropriations for Contingency - - 7,200 7,351 Cost Allocation - - - - Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 70,188$ 78,195$ 79,200$ 80,858$ Fund Balance (Use of)- - (4,559) - General Fund Costs 70,188$ 78,195$ 65,920$ -$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING There is no staffing associated with this program. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 4570 LONG TERM DISABILITY 7023 INSURANCE PREMIUM $70,188 $78,195 $72,000 $73,507 7197 CONTINGENCIES $0 $0 $7,200 $7,351 TOTAL EXPENDITURES $70,188 $78,195 $79,200 $80,858 313 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Legislative/Administrative ADMINISTRATIVE SERVICES- COMPENSATED ABSENCES Budget Unit 641-4571 Internal Service Fund PROGRAM OVERVIEW Provide for payment of liabilities associated with employees retiring or leaving service. SERVICE OBJECTIVES •Properly account and disburse benefits as set forth in the employee contracts. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $275,000 for the Compensated Absences Budget. There is no change in funding since the 2013-14 Final Adopted Budget. This budget is funded from 63,736 in department revenue and a 211,264 contribution from the general fund. The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the two prior fiscal years, and the Final Adopted Budget for the current Fiscal Year: BUDGET AT A GLANCE Total Revenue 63,736$ Total Expenditures 275,000 Fund Balance - General Fund Costs 211,264$ Total Staffing - % Funded by General Fund 76.8% 314 Administrative Services - Compensated Absences Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - 63,169 63,736 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 63,169$ 63,736$ Expenditures Employee Compensation - - - - Employee Benefits - - - - Materials - - - - Contract Services 245,249 168,536 250,000 250,000 Appropriations for Contingency - - 25,000 25,000 Cost Allocation - - - - Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 245,249$ 168,536$ 275,000$ 275,000$ Fund Balance (Use of)- - (22,249) - General Fund Costs 245,249$ 168,536$ 234,080$ 211,264$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING There is no staffing associated with this program. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 4571 COMPENSATED ABSENCE 7022 PAID CLAIMS/EST RESERVES $245,249 $168,536 $250,000 $250,000 7197 CONTINGENCIES $0 $0 $25,000 $25,000 TOTAL EXPENDITURES $245,249 $168,536 $275,000 $275,000 315 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Other General ADMINISTRATIVE SERVICES- INFORMATION TECHNOLOGY Budget Unit 610-4800 General Fund In Fiscal Year 2013-14 this program was transferred to the Public Affairs Division. This program remains part of this department in order to maintain historical data. Once all prior year data as listed in the table below is $0, this program will be removed. Administrative Services - Information Technology Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - 4,100 - Intergovernmental Revenue - - - - Charges for Services - - 1,148,130 - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - T OTAL REVENUE -$ -$ 1,152,230$ -$ Expenditures Employee Compensation 375,380 399,490 412,116 - Employee Benefits 145,580 153,893 158,968 - Materials 38,050 130,187 56,001 - Contract Services 361,892 343,536 475,000 - Appropriations for Contingency - - 53,100 - C ost Allocation 222,799 193,649 369,794 - Capital Outlay - - - - S pecial Projects - - - - T OTAL EXPENDITURES 1,143,701$ 1,220,755$ 1,524,979$ -$ F und Balance (Use of)- - 99,689 - General Fund Costs 1,143,701$ 1,220,755$ 273,060$ -$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 316 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 4800 INFORMATION TECHNOLOGY 5501 SALARIES FULL TIME $347,401 $384,104 $377,316 $0 5502 SALARIES PART TIME $14,823 $5,291 $25,000 $0 5503 EXCESS MED PAY $2,695 $1,499 $801 $0 5505 OVERTIME $5,105 $8,596 $9,000 $0 5600 RETIREMENT SYSTEM $92,781 $99,251 $104,807 $0 5711 HEALTH INSURANCE $33,792 $36,172 $33,696 $0 5712 DENTAL INSURANCE $3,744 $3,741 $3,744 $0 5713 MEDICARE $6,360 $5,814 $5,483 $0 5714 LIFE INSURANCE $2,736 $2,734 $3,010 $0 5715 LONG TERM DISABILITY $1,842 $1,940 $2,269 $0 5716 WORKERS COMPENSATION $3,212 $3,524 $5,191 $0 5717 VISION INSURANCE $717 $716 $768 $0 6111 GEN OFFICE SUPPLIES $24,207 $40,654 $40,000 $0 6112 PRINTING & DUPLICATING $0 $109 $0 $0 6154 TELEPHONE SERVICE $11,876 $79,327 $6,436 $0 6216 CONFERENCE/MBRSP DUES $1,967 $10,031 $9,500 $0 6219 MILEAGE REIMBURSEMENT $0 $66 $65 $0 7013 MAINTENTANCE OF $294,969 $278,361 $358,000 $0 7014 GENERAL SVC AGMT $66,923 $114,974 $117,000 $0 7197 CONTINGENCIES $0 $0 $53,100 $0 8002 IT REIMBURSEMENT $0 $0 $25,493 $0 8003 DEPRECIATION EXPENSES $222,799 $193,649 $298,000 $0 8005 WEB SITE REIMBURSEMENT $0 $0 $4,715 $0 8007 CM CAP ALLOCATION $0 $0 $8,082 $0 8008 ENV AFFAIRS CAP ALLO $0 $0 $2,551 $0 8009 ECON DEV CAP ALLO $0 $0 $1,960 $0 8022 ADMIN SERV CAP $0 $0 $6,154 $0 8023 FINANCE CAP ALLOC $0 $0 $11,673 $0 8024 HUMAN RESOURCES CAP $0 $0 $11,166 $0 9300 FACILITY IMPROVEMENTS $0 $0 $0 $0 TOTAL EXPENDITURES $1,137,949 $1,270,554 $1,524,980 $0 317 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Other General ADMINISTRATIVE SERVICES- INFORMATION TECHNOLOGY- EQUIPMENT ACQUISITION Budget Unit 610-9800 Internal Service Fund In Fiscal Year 2013-14 this program was transferred to the Public Affairs Division. This program remains part of this department in order to maintain historical data. Once all prior year data as listed in the table below is $0, this program will be removed. Administrative Services - Equipment Acquisition Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - 900 - Intergovernmental Revenue - - - - Charges for Services - - 252,029 - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - T OTAL REVENUE -$ -$ 252,929$ -$ Expenditures Employee Compensation - 5,960 - - Employee Benefits - - - - Materials - - - - Contract Services - 3,130 - - Appropriations for Contingency - - - - C ost Allocation - - - - C apital Outlay 107,350 180,153 332,635 - Special Projects - - - - T OTAL EXPENDITURES 107,350$ 189,243$ 332,635$ -$ F und Balance (Use of)- - 19,766 - General Fund Costs 107,350$ 189,243$ 59,940$ -$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 318 STAFFING There is no staffing associated with this budget. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 9800 EQUIPMENT AQUISISTION 7014 GENERAL SVC AGMT $0 $0 $0 $0 9400 FIXED ASSET ACQUISITION $107,350 $189,243 $332,635 $0 TOTAL EXPENDITURES $104,756 $190,153 $332,635 $0 319 Recreation and Community Services Parks & Recreation Community Services Facilities and Community Events Youth and Teen Programs Sports and Fitness Senior Programs AdministrativeAssistantRecreation Coordinator (3)Case ManagerOffice AssistantFacility AttendantEmergency ServicesBlock Leader ProgramNeighborhood WatchSenior Recreation SupervisorSenior CenterRecreation Coordinator (4)Office AssistantSenior Recreation SupervisorSports CenterRecreation Coordinator (4)Senior Recreation SupervisorYouth & Teen ProgramsRecreation Coordinator (2)Senior Office Assistant (3)Facility Attendant (2)Office AssistantSenior Recreation SupervisorFacilities & CommunityEventsDirector of Recreation & Community Services320 Final Adopted Page 2014-15 $ 684,402 Fund Dept 328 110 6010 41,861 331 110 6100 439,648 334 110 6101 202,893 $ 1,929,913 Fund Dept 337 110 6200 638,048 341 110 6220 729,899 345 110 6230 94,993 348 110 6248 224,378 351 110 6265 242,595 $ 2,332,690 Fund Dept 354 110 6300 76,240 357 110 6342 60,157 360 110 6343 27,927 363 110 6344 103,146 366 110 6347 253,986 369 580 6349 1,811,234 Recreation and Community Services Parks and Recreation Leadership 95014 Administration Facilities and Community Events Parks Planning and Restoration Blackberry Farm Picnic Area Quinlan Community Center Supervision Youth and Teen Programs Youth, Teen, Monta Vista Rec Ctr/Supervision Youth Programs Teen Programs Cultural Program Quinlan Community Center Teen Center Nature Programs Community Hall Recreation Programs 321 Final Adopted Page 2014-15 $ 4,346,246 Fund Dept 373 110 6400 90,800 376 560 6440 655,635 380 110 6445 13,800 383 580 6449 1,264,370 387 570 6450 2,308,256 391 110 6460 13,385 $ 1,607,692 Fund Dept 394 110 6500 601,802 397 110 6529 171,311 400 110 6549 828,281 405 110 6660 6,298 $ 605,571 Fund Dept 408 110 6710 133,273 411 110 6720 61,964 414 110 6730 39,334 417 110 6740 371,000 $ 11,506,514 TOTAL RECREATION AND COMMUNITY SERVICES Sports and Fitness Physical Recreation/Supervision Senor Center Case Manager Senior Adult Recreation Blue Pheasant Restaurant Monta Vista Recreation Center Recreation and Community Services Blackberry Farm Golf Course Creekside Programs Recreation Programs Cupertino Sports Center Senior Programs Senior Adult Programs Neighborhood Watch Library Service Community Services Community Outreach Emergency/Disaster Preparedness 322 Division Summary Recreation & Community Services- Summary Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - 265,000 304,000 Intergovernmental Revenue - - - - Charges for Services - - 5,766,283 6,129,068 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 6,031,283$ 6,433,068$ Expenditures Employee Compensation 2,907,271 2,864,252 2,846,879 3,505,281 Employee Benefits 991,579 963,197 924,036 1,225,019 Materials 948,817 754,972 977,268 1,085,379 Contract Services 3,145,914 3,304,849 3,513,484 4,115,031 Appropriations for Contingency - - 449,076 389,979 Cost Allocation 359,965 424,223 903,646 973,741 Capital Outlay 11,758 2,296 - 94,626 Special Projects - 51,745 75,400 117,458 TOTAL EXPENDITURES 8,365,304$ 8,365,534$ 9,689,789$ 11,506,514$ Fund Balance (Use of)- - 585,377 (858,560) General Fund Costs 8,365,304$ 8,365,534$ 3,073,129$ 4,214,886$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $11,506,514 for the Recreation and Community Services Department. This represents an increase of $1,816,725 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to increase in salaries and benefits due to the budgeting of the Director position for the full year and the recommended addition of two new positions, increased contract services due to projected increases in class sign ups, the replacement of several pieces of equipment and the transfer in of programs in the Community Services Division from Public Affairs and Administrative Service. This budget is funded from $6,433,068 in estimated department revenue, a $4,214,886 contribution from the general fund and $858,560 in fund balance. 323 Final Adopted Expenditures Fiscal Year 2014-2015 4 Year Expenditure History In Millions Administration $684,402 6% Facilities $1,929,913 18% Youth and Teen Programs $2,332,690 21% Sports & Fitness $4,346,246 40% Senior Center Programs $1,607,692 15% $8.4 $8.4 $9.7 $11.5 FY2012 ACTUALS FY2013 ACTUALS FY 2014 BUDGET FY 2015 FINAL 324 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Recreation Facilities RECREATION AND COMMUNITY SERVICES Carol Atwood, Director KEY PERFORMANCE MEASURES BY DEPARTMENT Department Strategy Measure 2012/13 Actual 2013/14 Target Facilities GOAL: Increase residential use of Blackberry Farm Market to schools, local businesses, and residents through mailings, City website and social media Number of Cupertino resident rentals at Blackberry Farm 141 150 GOAL: Increase event participation Market event series through City website, social media and banners Number of participants 150 250 GOAL: Offer new “party package” program Market new package deal on City Website, mailings and social media Number of party packages sold 0 10 Youth and Teen GOAL: Increase Teen Center registration by 10% utilizing enhanced promotional opportunities Market the Teen Center Total teens enrolled per school year 564 620 BUDGET AT A GLANCE Total Revenue 6,433,068 Total Expenditures 11,506,514 Fund Balance (858,560) General Fund Costs 4,214,886$ Total Staffing 31.28 % Funded by General Fund 36.6% 325 Department Strategy Measure 2012/13 Actual 2013/14 Target GOAL: Increase Helping Hands annual volunteer hours by 10% Market the Helping Hands program Number of volunteer hours 403 445 GOAL: Increase class offerings of summer’s Preschool Adventures Program Market the Summer Preschool Adventures Program Number of class offerings during summer season 16 18 GOAL: Maintain current enrollment in afterschool spring Nature classes at McClellan Ranch Preserve during the construction phase of the Environmental Education Center Coordinate construction and after school schedules Number of students enrolled in McClellan Ranch Preserve classes 106 106 Sports & Fitness GOAL: Increase online bookings at the Golf Course Use Golf Now website and mobile phone app for online bookings Number of rounds booked online 941 1035 GOAL: Increase fitness class participation at the Sports Center Offer classes that challenge the members physically and mentally. Number of participants 644 740 Senior Center Programs GOAL: Maintain full senior center trip capacity Increase the actual number of participants on trips Percentage of participants on trips verses maximum capacity 82 90 GOAL: Maintain senior adult evening program offerings Maintain educational course, computer course, art class and seminar Number of evening classes 37 37 326 Department Strategy Measure 2012/13 Actual 2013/14 Target GOAL: Increase membership Using effective marketing techniques, Increase membership registration by two percent Number of total memberships 2,456 2,505 GOAL: Increase volunteer base at Senior Center Recruit new volunteers each year Number of new volunteers 30 30 327 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Recreation Facilities RECREATION AND COMMUNITY SERVICES- LEADERSHIP 95014 Budget Unit 110-6010 General Fund PROGRAM OVERVIEW This program provides a leadership training opportunity for adults living and working in the Cupertino community. SERVICE OBJECTIVES •Educate participants on Cupertino’s City government, schools, businesses and non- profit sectors. •Encourage participants to “Invest in the Community.” •Provide leadership skills to enable participants to make a positive impact. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $41,861 for Leadership 95014. This represents an increase of $16,754 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to increases in staff allocation from 5% to 15% of an FTE. This budget is funded from $17,000 in estimated department revenue resulting from charges to participants of the program and a $24,861 contribution from the general fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the two prior fiscal years, and the Final Adopted Budget for the current Fiscal Year: BUDGET AT A GLANCE Total Revenue 17,000$ Total Expenditures 41,861 Fund Balance - General Fund Costs 24,861$ Total Staffing 0.15 % Funded by General Fund 59.4% 328 Recreation & Community Services- Leadership 95014 Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - 15,000 17,000 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 15,000$ 17,000$ Expenditures Employee Compensation 2,464 2,205 5,097 15,351 Employee Benefits 254 150 2,161 7,075 Materials 7,924 5,165 5,725 5,715 Contract Services 7,555 6,600 10,100 10,500 Appropriations for Contingency - - 1,584 1,622 Cost Allocation - - 440 1,598 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 18,197$ 14,120$ 25,107$ 41,861$ Fund Balance (Use of)- - - - General Fund Costs 18,197$ 14,120$ 10,107$ 24,861$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – 0.05 Replace the part-time support position with time allocation from the Administrative Assistant. Total authorized positions – 0.15 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 329 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 6010 LEADERSHIP 95014 5501 SALARIES FULL TIME $0 $0 $5,098 $15,351 5502 SALARIES PART TIME $2,464 $2,205 $0 $0 5506 CAR ALLOWAMCE $0 $0 $0 $240 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $150 5600 RETIREMENT SYSTEM $0 $0 $1,416 $4,262 5711 HEALTH INSURANCE $0 $0 $481 $1,395 5712 DENTAL INSURANCE $0 $0 $47 $235 5713 MEDICARE $189 $98 $74 $207 5714 LIFE INSURANCE $0 $0 $40 $97 5715 LONG TERM DISABILITY $0 $0 $31 $105 5716 WORKERS COMPENSATION $66 $52 $63 $63 5717 VISION INSURANCE $0 $0 $10 $27 5722 HRA CITY CONTRIBUTION $0 $0 $0 $294 6111 GEN OFFICE SUPPLIES $7,881 $5,165 $5,700 $150 6112 PRINTING & DUPLICATING $0 $0 $0 $0 6126 GENERAL SUPPLIES $0 $0 $0 $5,550 6219 MILEAGE REIMBURSEMENT $44 $0 $25 $15 7014 GENERAL SVC AGMT $7,555 $6,600 $10,100 $10,500 7197 CONTINGENCIES $0 $0 $1,583 $1,622 8002 IT REIMBURSEMENT $0 $0 $381 $1,390 8005 WEB SITE REIMBURSEMENT $0 $0 $59 $208 TOTAL EXPENDITURES $18,197 $14,120 $25,108 $41,861 330 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Recreation Facilities RECREATION AND COMMUNITY SERVICES- ADMINISTRATION Budget Unit 110-6100 General Fund PROGRAM OVERVIEW Provides overall department administration, as well as project management, community outreach and support to the Recreation and Community Services Commission and the Disaster Council. SERVICE OBJECTIVES •Provide overall department administration, budget control, marketing, and employee development and evaluation; •Support the Planning and Public Works Departments in the development of new parks, including, Stevens Creek Corridor Trail Phase II, Main Street, Stevens Creek Boulevard to McClellan Ranch Preserve Corridor and the renovation of existing parks; •Monitor and facilitate partnerships in regards to the Library and Sheriff contracts; •Support the divisions of Emergency Preparedness, Neighborhood Watch, and the Block Leaders and Sister Cities; •Negotiate the contract for Sheriff’s services for Cupertino, Saratoga, and Los Altos Hills. •Explore the possibility of relocating the Teen Center to the Library; •Establish the “Love Your Park” Program and outreach to the Wilson Park community; •Promote partnerships with CUSD, FUHSD, and DeAnza College with quarterly meetings and joint projects. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $439,648 for the Administration Budget. This represents an increase of $128,545 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to permanent appointment of a full-time director position. BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 439,648 Fund Balance - General Fund Costs 439,648$ Total Staffing 1.90 % Funded by General Fund 100.0% 331 This budget is funded by a $439,648 contribution from the general fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the two prior fiscal years, and the Final Adopted Budget for the current Fiscal Year: Recreation & Community Services- Administration Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 259,396 222,443 166,485 250,290 Employee Benefits 94,614 82,996 71,052 109,867 Materials 17,573 6,190 6,744 8,999 Contract Services 14,740 152 3,500 5,583 Appropriations for Contingency - - 1,024 1,458 Cost Allocation 9,500 23,900 62,298 63,451 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 395,823$ 335,681$ 311,103$ 439,648$ Fund Balance (Use of)- - - - General Fund Costs 395,823$ 335,681$ 311,103$ 439,648$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions –1.80 The Director position reflects the permanent appointment of a full-time position and the Administrative Assistant allocation has been increased by .10. 332 Total authorized positions-1.90 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 6100 PARKS AND RECR ADMIN 5501 SALARIES FULL TIME $259,227 $222,037 $166,485 $250,290 5505 OVERTIME $169 $406 $0 $0 5506 CAR ALLOWAMCE $3,600 $2,492 $3,600 $3,600 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $3,089 5600 RETIREMENT SYSTEM $66,465 $57,118 $46,244 $69,486 5711 HEALTH INSURANCE $15,452 $14,687 $12,636 $17,664 5712 DENTAL INSURANCE $1,869 $1,702 $1,404 $2,977 5713 MEDICARE $3,668 $3,839 $2,303 $3,628 5714 LIFE INSURANCE $1,308 $1,180 $1,045 $1,192 5715 LONG TERM DISABILITY $967 $739 $1,022 $1,658 5716 WORKERS COMPENSATION $927 $913 $2,509 $2,509 5717 VISION INSURANCE $358 $326 $288 $348 5722 HRA CITY CONTRIBUTION $0 $0 $0 $3,716 6111 GEN OFFICE SUPPLIES $801 $450 $800 $800 6112 PRINTING & DUPLICATING $217 $0 $300 $206 6115 MEETING EXPENSES $120 $1,069 $400 $1,000 6154 TELEPHONE SERVICE $762 $780 $819 $781 6204 PROPERTY TAX $250 $813 $825 $0 6206 GRANT EXPENDITURES $9,519 $0 $0 $0 6216 CONFERENCE/MBRSP DUES $4,838 $2,555 $3,000 $5,500 6219 MILEAGE REIMBURSEMENT $242 $68 $100 $135 6226 MEMBERSHIP AND DUES $825 $455 $500 $577 7011 TRAINING AND $1,000 $0 $1,000 $333 7014 GENERAL SVC AGMT $13,740 $152 $2,500 $5,250 7197 CONTINGENCIES $0 $0 $1,024 $1,458 8002 IT REIMBURSEMENT $9,500 $23,900 $15,223 $26,875 8004 CITY CHANNEL REIMB $0 $0 $44,717 $32,553 8005 WEB SITE REIMBURSEMENT $0 $0 $2,358 $4,023 TOTAL EXPENDITURES $395,823 $335,681 $311,102 $439,648 333 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Legislative/Administrative DEPARTMENT NAME- PARK PLANNING AND RESTORATION Budget Unit 110-6101 Fund Type PROGRAM OVERVIEW Provides for park planning, renovation, outreach, and monitoring of Capital Improvement Projects and grant funding opportunities. Works with other county and open space areas to identify potential partnerships for future park and trail expansion. SERVICE OBJECTIVES •Identify and monitor grant funding opportunities; •Promote partnerships with Santa Clara County (SCC), SCC Water District (SCCVWD) and Mid Peninsula Open Space; •Support the Public Works Department in the planning and development of new parks and restoration of existing parks; •Facilitate the “Love your Park” program and outreach to the neighborhoods. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $202,893 for the Park Planning and Restoration Division. The Parks Restoration Manager position was added as an ongoing cost of $195,893 for FY 2014-15. This position originally existed in the Recreation and Community Services Department and was transferred for several years to the Public Works Department for the Stevens Creek Corridor Project. This budget is relatively unchanged from the prior year budget in Public Works. This budget is funded from a $202,893 contribution from the General Fund. BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 202,893 Fund Balance - General Fund Costs 202,893$ Total Staffing 1.00 % Funded by General Fund 100.0% 334 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Recreation & Community Services- Park Planning and Restoration Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation - - - 139,489 Employee Benefits - - - 56,404 Materials - - - 6,900 Contract Services - - - 100 Appropriations for Contingency - - - - Cost Allocation - - - - Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES -$ -$ -$ 202,893$ Fund Balance (Use of)- - - - General Fund Costs -$ -$ -$ 202,893$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – 0.00 Addition of one Parks Restoration Manager, transferred from the Public Works Department Total authorized positions – 1.00 335 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 6100 PARKS AND RECR ADMIN 5501 SALARIES FULL TIME $0 $0 $0 $139,489 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $1,032 5600 RETIREMENT SYSTEM $0 $0 $0 $38,725 5711 HEALTH INSURANCE $0 $0 $0 $9,297 5712 DENTAL INSURANCE $0 $0 $0 $1,567 5713 MEDICARE $0 $0 $0 $2,023 5714 LIFE INSURANCE $0 $0 $0 $693 5715 LONG TERM DISABILITY $0 $0 $0 $928 5716 WORKERS COMPENSATION $0 $0 $0 $0 5717 VISION INSURANCE $0 $0 $0 $183 5722 HRA CITY CONTRIBUTION $0 $0 $0 $1,956 6111 GEN OFFICE SUPPLIES $0 $0 $0 $300 6126 SML TOOLS & EQUIP $0 $0 $0 $3,000 6154 TELEPHONE SERVICE $0 $0 $0 $1,200 6216 CONFERENCE/MBRSP DUES $0 $0 $0 $2,000 6226 MEMBERSHIP AND DUES $0 $0 $0 $400 7109 ERGONOMICS $0 $0 $0 $100 TOTAL EXPENDITURES $0 $0 $0 $202,893 336 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Recreation Facilities FACILITIES- QUINLAN CENTER SUPERVISION Budget Unit 110-6200 General Fund PROGRAM OVERVIEW Provides the supervision and management of the Quinlan Community Center, Memorial Park, Community Hall, reserved picnic sites for private events, classes, and recreation department activities. Provides supervision and management of Blackberry Farm. This division is also responsible for the City’s special events (Cupertino Day, Summer Concert Series, Cinema at Sundown, Shakespeare, the 4th of July, and Tree Lighting). Also acts as liaison to Community Events (Cherry Blossom Festival, World Journal Festival, Happy Kids Day Festival, Fall Festival, and the Diwali Festival). SERVICE OBJECTIVES •Increase resident participation at community events and at Blackberry Farm. •Increase participation at City events including 4th of July, Summer Concert Series, Cinema at Sundown, and the Tree Lighting Ceremony. Introduce new event at Blackberry Farm. •Develop and maintain a positive relationship with neighborhoods adjacent to our facilities. •Work with groups for community festivals and events to promote our diverse culture. •Enhance the marketing of all programs through our brochure, website, social media, banners, and signs. •Continue training with Emergency Services to ensure an efficiently run Quinlan Center Mass Shelter, if needed. •Provide first-rate customer service through the continuation of staff training. •Continue to upgrade facilities where possible, including a large-scale improvement project to the Quinlan Community Center. BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 638,048 Fund Balance - General Fund Costs 638,048$ Total Staffing 5.42 % Funded by General Fund 100.0% 337 • Investigate, contract and implement new software system to streamline customer registration, measure customer satisfaction, and enhance marketing of our programs. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $638,048 for the Quinlan Center Supervision. This represents an increase of $57,151over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to an increase in salaries and benefits (+$35,397) and also in projected cost allocations (+$18,894). This budget is funded entirely from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the two prior fiscal years, and the Final Adopted Budget for the current Fiscal Year: 338 Recreation & Community Services- Quinlan Community Center Supervision Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 385,057 357,145 363,398 381,659 Employee Benefits 160,851 154,250 171,374 194,055 Materials 1,905 4,088 6,610 3,170 Contract Services - - - 1,000 Appropriations for Contingency - - 661 417 Cost Allocation 3,100 38,200 38,853 57,747 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 550,913$ 553,683$ 580,896$ 638,048$ Fund Balance (Use of)- - - - General Fund Costs 550,913$ 553,683$ 580,896$ 638,048$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – 5.42 The current level of staffing was reallocated last year to more accurately reflect where staff spends their time. Total authorized positions – 5.42 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 339 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 6200 QUINLAN CTR SUPERVISION 5501 SALARIES FULL TIME $377,091 $353,649 $360,409 $378,659 5502 SALARIES PART TIME $1,406 $0 $0 $0 5503 EXCESS MED PAY $4,818 $2,755 $1,489 $0 5505 OVERTIME $1,742 $741 $1,500 $3,000 5506 CAR ALLOWAMCE $2,400 $2,400 $2,400 $1,800 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $1,710 5600 RETIREMENT SYSTEM $98,982 $93,005 $100,111 $103,665 5711 HEALTH INSURANCE $39,782 $40,927 $46,331 $50,390 5712 DENTAL INSURANCE $5,009 $4,577 $5,088 $8,493 5713 MEDICARE $5,886 $5,205 $5,282 $5,374 5714 LIFE INSURANCE $3,218 $2,923 $3,395 $2,831 5715 LONG TERM DISABILITY $2,165 $1,977 $2,182 $2,653 5716 WORKERS COMPENSATION $2,452 $2,362 $5,545 $5,545 5717 VISION INSURANCE $957 $874 $1,041 $992 5722 HRA CITY CONTRIBUTION $0 $0 $0 $10,602 6111 GEN OFFICE SUPPLIES $1,462 $452 $2,000 $0 6126 GENERAL SUPPLIES $0 $0 $0 $395 6154 TELEPHONE SERVICE $299 $0 $660 $600 6216 CONFERENCE/MBRSP DUES $0 $3,475 $3,800 $2,000 6219 MILEAGE REIMBURSEMENT $4 $11 $0 $5 6226 MEMBERSHIP AND DUES $140 $150 $150 $170 7011 TRAINING AND $0 $0 $0 $1,000 7197 CONTINGENCIES $0 $0 $661 $417 8002 IT REIMBURSEMENT $3,100 $38,200 $33,643 $50,229 8005 WEB SITE REIMBURSEMENT $0 $0 $5,210 $7,518 TOTAL EXPENDITURES $550,913 $553,683 $580,897 $638,048 340 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Recreation Facilities FACILITIES- BLACKBERRY FARM PICNIC AREA Budget Unit 110-6220 General Fund PROGRAM OVERVIEW Blackberry Farm provides the community with recreational space to swim, picnic and enjoy the Stevens Creek Trail. SERVICE OBJECTIVES •Offer a new fall event at Blackberry Farm. •Market the Scenic Circle Bridge to the Monta Vista neighborhood. •Provide the community with two recreational pools for drop-in use. •Bring the community together with the annual Cupertino Day and 4th of July events. •Increase residential usage of the facility. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $729,899 for the Blackberry Farm Picnic Area. This represents an increase of $117,983 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to an increase in salaries and benefits (+$129,879). This budget is funded from $263,000 in estimated Blackberry Farm revenue and a $466,899 contribution from the General Fund. BUDGET AT A GLANCE Total Revenue 263,000$ Total Expenditures 729,899 Fund Balance - General Fund Costs 466,899$ Total Staffing 2.25 % Funded by General Fund 64.0% 341 The following table details revenue, total expenditures, changes in fund balance and General Fund contribution by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Recreation & Community Services- Blackberry Farm Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - 13,000 13,000 Intergovernmental Revenue - - - - Charges for Services - - 298,000 250,000 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 311,000$ 263,000$ Expenditures Employee Compensation 278,767 285,731 307,361 400,075 Employee Benefits 54,529 54,863 44,189 81,356 Materials 93,344 76,396 69,262 66,093 Contract Services 162,446 123,529 144,000 137,993 Appropriations for Contingency - - 21,326 20,409 Cost Allocation 29,000 26,600 19,778 23,973 Capital Outlay 11,758 2,296 - - Special Projects - 10,932 6,000 - TOTAL EXPENDITURES 629,844$ 580,347$ 611,916$ 729,899$ Fund Balance (Use of)- - - - General Fund Costs 629,844$ 580,347$ 300,916$ 466,899$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 342 STAFFING Total current authorized positions –2.25 Reallocation of the Supervisor’s time to more appropriately represent actual time spent Total authorized positions – 2.25 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 6220 BBF PICNIC AREA 5501 SALARIES FULL TIME $68,494 $70,298 $95,361 $165,465 5502 SALARIES PART TIME $207,717 $213,375 $210,000 $232,610 5505 OVERTIME $2,556 $2,058 $2,000 $2,000 5506 CAR ALLOWAMCE $0 $0 $0 $600 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $834 5600 RETIREMENT SYSTEM $20,074 $23,510 $26,488 $43,043 5711 HEALTH INSURANCE $8,320 $8,528 $10,674 $20,918 5712 DENTAL INSURANCE $939 $937 $1,173 $3,526 5713 MEDICARE $16,606 $13,208 $1,383 $2,355 5714 LIFE INSURANCE $576 $575 $832 $1,281 5715 LONG TERM DISABILITY $409 $413 $576 $1,163 5716 WORKERS COMPENSATION $7,519 $7,525 $2,823 $2,823 5717 VISION INSURANCE $86 $167 $240 $412 5722 HRA CITY CONTRIBUTION $0 $0 $0 $4,401 6111 GEN OFFICE SUPPLIES $20,030 $15,639 $20,000 $3,000 6112 PRINTING & DUPLICATING $410 $0 $1,500 $1,800 6114 POSTAGE $77 $568 $300 $291 6122 EQUIPMENT PARTS $210 $628 $750 $369 6124 UNIFORMS/SAFETY APPAR $1,500 $983 $2,000 $1,935 6126 GENERAL SUPPLIES $0 $0 $0 $13,000 6151 ELECTRICAL SERVICE $22,883 $0 $0 $0 6153 GAS SERVICE $4,543 $0 $0 $0 6154 TELEPHONE SERVICE $5,685 $5,158 $8,312 $5,570 6155 WATER SERVICE $5,184 $0 $0 $0 6156 SEWER SERVICE $990 $0 $0 $0 6201 ADVERTISING & LEGL $395 $712 $400 $369 6205 STATE MANDATED COST $493 $645 $0 $1,800 343 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 6216 CONFERENCE/MBRSP DUES $0 $419 $2,000 $2,000 6219 MILEAGE REIMBURSEMENT $32 $54 $100 $33 6226 MEMBERSHIP AND DUES $0 $34 $100 $280 6317 EMPLOYEE RECOGNITION $0 $0 $0 $1,000 6319 COMMUNITY INFO SERVICE $0 $891 $0 $0 6320 RECREATION SCHEDULE $2,604 $2,240 $2,800 $2,446 6327 CONCESSION SUPPLIES $28,308 $48,425 $31,000 $31,000 6334 CUPERTINO DAY $0 $0 $0 $1,200 7011 TRAINING AND $2,118 $2,567 $2,500 $3,000 7013 MAINTENTANCE OF $62 $127 $500 $93 7014 GENERAL SVC AGMT $155,735 $115,305 $135,000 $119,000 7052 SHERIFF'S CONTRACT $0 $0 $0 $0 7060 RENT EXPENSE $0 $0 $0 $2,400 7071 BANK CHARGES $4,532 $5,532 $6,000 $6,000 7104 SPECIAL EVENTS $0 $0 $0 $7,500 7197 CONTINGENCIES $0 $0 $21,326 $20,409 8002 IT REIMBURSEMENT $29,000 $26,600 $17,126 $20,852 8005 WEB SITE REIMBURSEMENT $0 $0 $2,652 $3,121 9300 FACILITY IMPROVEMENTS $11,758 $2,296 $0 $0 9400 FIXED ASSET ACQUISITION $0 $10,932 $6,000 $0 TOTAL EXPENDITURES $629,844 $580,349 $611,916 $729,899 344 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Recreation Facilities FACILITIES- COMMUNITY HALL Budget Unit 110-6230 General Fund PROGRAM OVERVIEW Community Hall provides space for City Council meetings and various Commission meetings, as well as facility space which can be used for a variety of activities. SERVICE OBJECTIVES •Provide a facility for community meetings, parties, and other similar activities. •Offer additional space for library overflow programs. •Provide a facility for City Channel programming, and City Council, Planning Commission, Parks & Recreation Commission and other City meetings. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $94,993 for Community Hall. This represents an increase of $8,293 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to an increase in salaries and benefits (+$6,110) and also in projected cost allocations (+$1,678). This budget is funded by $18,000 in rental fees and $76,993 from the general fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the two prior fiscal years, and the Final Adopted Budget for the current Fiscal Year: BUDGET AT A GLANCE Total Revenue 18,000$ Total Expenditures 94,993 Fund Balance - General Fund Costs 76,993$ Total Staffing 0.90 % Funded by General Fund 81.1% 345 Recreation & Community Services- Community Hall Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - 18,000 Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ 18,000$ Expenditures Employee Compensation 27,100 33,245 54,179 56,462 Employee Benefits 10,971 14,057 24,060 27,887 Materials 99 1,872 500 959 Contract Services - - - - Appropriations for Contingency - - 50 96 Cost Allocation - 2,500 7,911 9,589 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 38,170$ 51,674$ 86,700$ 94,993$ Fund Balance (Use of)- - - - General Fund Costs 38,170$ 51,674$ 86,700$ 76,993$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – 0.90 There is no recommended change in staffing levels. Total authorized positions – 0.90 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 346 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 6230 COMM HALL OPERATION 5501 SALARIES FULL TIME $20,199 $26,852 $46,179 $48,532 5502 SALARIES PART TIME $6,901 $6,393 $8,000 $7,930 5505 OVERTIME $0 $0 $0 $0 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $162 5600 RETIREMENT SYSTEM $5,391 $7,093 $12,827 $13,474 5711 HEALTH INSURANCE $3,328 $4,436 $7,711 $8,367 5712 DENTAL INSURANCE $376 $487 $845 $1,410 5713 MEDICARE $800 $690 $670 $704 5714 LIFE INSURANCE $173 $224 $428 $374 5715 LONG TERM DISABILITY $121 $156 $277 $342 5716 WORKERS COMPENSATION $711 $878 $1,129 $1,129 5717 VISION INSURANCE $72 $93 $173 $165 5722 HRA CITY CONTRIBUTION $0 $0 $0 $1,760 6111 GEN OFFICE SUPPLIES $99 $1,872 $500 $0 6126 GENERAL SUPPLIES $0 $0 $0 $659 6219 MILEAGE REIMBURSEMENT $0 $0 $0 $300 7014 GENERAL SVC AGMT $0 $0 $0 $0 7197 CONTINGENCIES $0 $0 $50 $96 8002 IT REIMBURSEMENT $0 $2,500 $6,850 $8,341 8005 WEB SITE REIMBURSEMENT $0 $0 $1,061 $1,248 TOTAL EXPENDITURES $38,169 $51,673 $86,700 $94,993 347 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Recreation Facilities FACILITIES- BLACKBERRY/CULTURAL /SPECIAL EVENTS Budget Unit 110-6248 General Fund PROGRAM OVERVIEW Oversees and facilitates a wide range of festivals and cultural events that are offered to the community. SERVICE OBJECTIVES •Provide a summer concert series at Memorial Park. •Offer a summer movie series at Blackberry Farm and Memorial Park. •Partner with the San Francisco Shakespeare Company to bring Free Shakespeare in the Park to Cupertino. •Organize and facilitate the city-wide July 4th celebration. •Bring the community together with the annual Tree Lighting celebration. •Support the community non-profit organizations that host festivals in Memorial Park. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $224,378 for Facilities- Blackberry/Cultural/Special Events. This represents an increase of $8,243 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to the addition of the Color Festival and the Super Hero 5K and Fun Run. This budget is funded entirely from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the two prior fiscal years, and the Final Adopted Budget for the current Fiscal Year: BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 224,378 Fund Balance - General Fund Costs 224,378$ Total Staffing 0.33 % Funded by General Fund 100.0% 348 Recreation & Community Services- Cultural Programs Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 38,171 38,493 45,289 45,504 Employee Benefits 11,820 11,734 10,700 12,234 Materials 9,144 7,041 10,950 17,333 Contract Services 127,939 125,054 132,000 131,689 Appropriations for Contingency - - 14,295 14,102 Cost Allocation - 3,900 2,901 3,516 Capital Outlay - - - - Special Projects - 40,813 - - TOTAL EXPENDITURES 187,074$ 227,035$ 216,135$ 224,378$ Fund Balance (Use of)- - - - General Fund Costs 187,074$ 227,035$ 216,135$ 224,378$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – 0.33 There is no recommended change to staffing levels. Total authorized positions – 0.33 349 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 6248 CULTURAL EVENTS 5501 SALARIES FULL TIME $22,884 $23,270 $23,058 $24,400 5502 SALARIES PART TIME $10,277 $8,640 $14,730 $13,104 5505 OVERTIME $5,010 $6,583 $7,500 $8,000 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $48 5600 RETIREMENT SYSTEM $6,140 $6,156 $6,405 $6,774 5711 HEALTH INSURANCE $2,745 $2,815 $2,827 $3,068 5712 DENTAL INSURANCE $310 $309 $310 $517 5713 MEDICARE $1,256 $1,003 $334 $354 5714 LIFE INSURANCE $190 $190 $209 $183 5715 LONG TERM DISABILITY $137 $137 $138 $171 5716 WORKERS COMPENSATION $983 $1,065 $414 $414 5717 VISION INSURANCE $59 $59 $63 $60 5722 HRA CITY CONTRIBUTION $0 $0 $0 $645 6111 GEN OFFICE SUPPLIES $9,144 $10,527 $10,950 $0 6126 GENERAL SUPPLIES $0 $0 $0 $9,328 6219 MILEAGE REIMBURSEMENT $0 $14 $0 $5 6332 MULTI CULTURAL EVENTS $0 $0 $0 $8,000 7014 GENERAL SVC AGMT $127,059 $125,044 $131,000 $121,089 7017 LANGUAGE SERVICES $0 $0 $0 $1,000 7060 RENT EXPENSE $880 $10 $1,000 $9,600 7197 CONTINGENCIES $0 $0 $14,295 $14,102 8002 IT REIMBURSEMENT $0 $3,900 $2,512 $3,058 8005 WEB SITE REIMBURSEMENT $0 $0 $389 $458 9400 FIXED ASSET ACQUISITION $0 $40,813 $0 $0 TOTAL EXPENDITURES $187,074 $230,534 $216,134 $224,378 350 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Recreation Facilities FACILITIES- QUINLAN COMMUNITY CENTER Budget Unit 110-6265 General Fund PROGRAM OVERVIEW The Quinlan Community Center is the home office of the Recreation and Community Services Department, and provides the community with facility space for a variety of recreational activities. SERVICE OBJECTIVES •Offer in-person and on-line registration for recreation programs. •Provide dedicated space for department-run preschool program. •Schedule facility space for contractual and staff-run classes and camps. •Rent the facility for meetings, birthday parties, wedding receptions, and other similar activities. •House the Cupertino Historical Society. •Serve as the City’s Emergency Operations Shelter in case of disasters. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $242,595 for the Quinlan Community Center. This represents a decrease of $14,462 under the FY 2013-14 Final Adopted Budget. The decrease is attributed primarily to reductions in contract services (-$9,689), materials and supplies (- $12,882). Offset by a slight increase in salaries and benefits (+$11,144). This budget is funded from $132,000 in estimated rental revenue and a $110,595 contribution from the General Fund. BUDGET AT A GLANCE Total Revenue 132,000$ Total Expenditures 242,595 Fund Balance - General Fund Costs 110,595$ Total Staffing 0.95 % Funded by General Fund 45.6% 351 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the two prior fiscal years, and the Final Adopted Budget for the current Fiscal Year: Recreation & Community Services- Cultural Programs Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 38,171 38,493 45,289 45,504 Employee Benefits 11,820 11,734 10,700 12,234 Materials 9,144 7,041 10,950 17,333 Contract Services 127,939 125,054 132,000 131,689 Appropriations for Contingency - - 14,295 14,102 Cost Allocation - 3,900 2,901 3,516 Capital Outlay - - - - Special Projects - 40,813 - - TOTAL EXPENDITURES 187,074$ 227,035$ 216,135$ 224,378$ Fund Balance (Use of)- - - - General Fund Costs 187,074$ 227,035$ 216,135$ 224,378$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions –.95 There are no recommended changes to staffing levels. Total authorized positions – 0.95 352 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 6265 QUINLAN CENTER OPERATION 5501 SALARIES FULL TIME $57,679 $76,107 $40,557 $46,716 5502 SALARIES PART TIME $78,379 $62,815 $74,000 $74,646 5505 OVERTIME $95 $0 $900 $200 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $74 5600 RETIREMENT SYSTEM $15,790 $20,020 $11,266 $12,970 5711 HEALTH INSURANCE $9,921 $12,927 $8,140 $8,832 5712 DENTAL INSURANCE $1,049 $1,560 $892 $1,488 5713 MEDICARE $6,632 $4,233 $588 $677 5714 LIFE INSURANCE $488 $718 $451 $395 5715 LONG TERM DISABILITY $323 $439 $243 $334 5716 WORKERS COMPENSATION $3,377 $2,825 $2,446 $2,446 5717 VISION INSURANCE $200 $298 $182 $174 5722 HRA CITY CONTRIBUTION $0 $0 $0 $1,858 6111 GEN OFFICE SUPPLIES $52,506 $34,141 $40,200 $12,000 6112 PRINTING & DUPLICATING $3,164 $2,867 $3,500 $2,000 6114 POSTAGE $6,498 $7,621 $7,200 $6,955 6124 UNIFORMS/SAFETY APPAR $0 $0 $0 $1,000 6126 GENERAL SUPPLIES $0 $0 $0 $10,000 6154 TELEPHONE SERVICE $6,971 $7,308 $1,911 $7,417 6205 STATE MANDATED COST $20 $40 $0 $360 6216 CONFERENCE/MBRSP DUES $0 $419 $2,000 $2,000 6219 MILEAGE REIMBURSEMENT $17 $15 $40 $100 6226 MEMBERSHIP AND DUES $140 $150 $150 $260 6320 RECREATION SCHEDULE $9,548 $8,212 $8,500 $8,527 7011 TRAINING AND $151 $1,193 $4,000 $1,000 7013 MAINTENTANCE OF $2,100 $1,534 $2,100 $1,911 7014 GENERAL SVC AGMT $6,052 $10,821 $12,500 $6,000 7197 CONTINGENCIES $0 $0 $8,210 $5,953 8001 EQUIPMENT $10,280 $12,670 $9,940 $11,180 8002 IT REIMBURSEMENT $109,600 $12,500 $14,842 $13,804 8005 WEB SITE REIMBURSEMENT $0 $0 $2,299 $1,318 TOTAL EXPENDITURES $380,981 $281,431 $257,057 $242,595 353 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Recreation Facilities YOUTH AND TEEN PROGRAMS- YOUTH, TEEN SUPERVISION Budget Unit 110-6300 General Fund PROGRAM OVERVIEW The Youth and Teen Division provides for the administration and coordination of youth and teen programs throughout the city, through the implementation of after school enrichment classes, camps, special events, preschool, and volunteer opportunities. SERVICE OBJECTIVES •Provide management and supervision of all programs, activities, personnel, and facilities within the division. •Establish program goals and priorities. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $76,240 for the Program Budget. This budget is relatively unchanged since the 2013-14 Final Adopted Budget. This budget is funded from a $76,240 contribution from the general fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the two prior fiscal years, and the Final Adopted Budget for the current Fiscal Year: BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 76,240 Fund Balance - General Fund Costs 76,240$ Total Staffing 0.45 % Funded by General Fund 100.0% 354 Recreation & Community Services- Youth and Teen Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 220,838 228,066 45,841 45,492 Employee Benefits 98,101 100,805 22,330 20,872 Materials 1,219 1,170 1,600 3,471 Contract Services 808 83 500 422 Appropriations for Contingency - - 210 1,189 Cost Allocation 3,400 21,000 4,395 4,794 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 324,366$ 351,124$ 74,876$ 76,240$ Fund Balance (Use of)- - - - General Fund Costs 324,366$ 351,124$ 74,876$ 76,240$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions –.50 Staff has been reallocated to more appropriately reflect time spent. Total authorized positions – 0.45 355 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 6300 YOUTH TEEN MV SUPERERVISI 5501 SALARIES FULL TIME $220,838 $227,909 $45,841 $45,492 5505 OVERTIME $0 $157 $0 $0 5506 CAR ALLOWAMCE $2,400 $2,400 $2,400 $720 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $127 5600 RETIREMENT SYSTEM $58,589 $60,245 $12,733 $12,630 5711 HEALTH INSURANCE $24,266 $24,941 $4,654 $4,184 5712 DENTAL INSURANCE $2,683 $2,683 $468 $705 5713 MEDICARE $3,182 $3,306 $699 $613 5714 LIFE INSURANCE $1,695 $1,763 $372 $291 5715 LONG TERM DISABILITY $1,227 $1,248 $280 $312 5716 WORKERS COMPENSATION $3,546 $3,706 $627 $327 5717 VISION INSURANCE $513 $513 $96 $82 5722 HRA CITY CONTRIBUTION $0 $0 $0 $881 6111 GEN OFFICE SUPPLIES $764 $541 $900 $700 6216 CONFERENCE/MBRSP DUES $0 $339 $300 $2,000 6219 MILEAGE REIMBURSEMENT $114 $0 $50 $41 6226 MEMBERSHIP AND DUES $340 $290 $350 $730 7011 TRAINING AND $808 $83 $500 $422 7197 CONTINGENCIES $0 $0 $210 $1,189 8002 IT REIMBURSEMENT $3,400 $21,000 $3,806 $4,170 8005 WEB SITE REIMBURSEMENT $0 $0 $589 $624 TOTAL EXPENDITURES $324,366 $351,125 $74,875 $76,240 356 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Recreation Facilities YOUTH & TEEN PROGRAMS- YOUTH PROGRAMS Budget Unit 110-6342 General Fund PROGRAM OVERVIEW Provide youth enrichment programs, both City sponsored and in conjunction with the Cupertino Union School District (CUSD), to the community. SERVICE OBJECTIVES •Provide the Noontime Recreation Program to elementary and middle schools within Cupertino Union School District. •Coordinate a summer youth event. •Investigate opportunities to partner with CUSD, Fremont Union High School District, and the SCC Library. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $60,157 for the Program Budget. This represents an increase of $13,960 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to increases in part time salaries and materials and supplies for programs. This budget is funded from $34,140 in estimated department revenue a $26,017 contribution from the general fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the two prior fiscal years, and the Final Adopted Budget for the current Fiscal Year: BUDGET AT A GLANCE Total Revenue 34,140$ Total Expenditures 60,157 Fund Balance - General Fund Costs 26,017$ Total Staffing 0.20 % Funded by General Fund 43.2% 357 Recreation & Community Services- Youth Programs Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - 19,000 19,000 Intergovernmental Revenue - - - - Charges for Services - - 14,000 15,140 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 33,000$ 34,140$ Expenditures Employee Compensation 15,170 12,037 32,675 41,918 Employee Benefits 1,591 743 6,098 7,407 Materials 7,211 1,975 5,000 7,310 Contract Services 71 42 150 600 Appropriations for Contingency - - 515 791 Cost Allocation - 2,400 1,759 2,131 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 24,043$ 17,197$ 46,197$ 60,157$ Fund Balance (Use of)- - - - General Fund Costs 24,043$ 17,197$ 13,197$ 26,017$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions –0.20 Full-time staff has been reallocated in FY 13/14 to more appropriately reflect actual time spent. Total authorized positions – 0.20 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 358 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 6342 YOUTH PROGRAM 5501 SALARIES FULL TIME $0 $0 $12,675 $14,788 5502 SALARIES PART TIME $15,170 $12,037 $20,000 $27,130 5505 OVERTIME $0 $0 $0 $0 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $22 5600 RETIREMENT SYSTEM $0 $0 $3,521 $4,105 5711 HEALTH INSURANCE $0 $0 $1,714 $1,859 5712 DENTAL INSURANCE $0 $0 $188 $313 5713 MEDICARE $1,181 $426 $184 $214 5714 LIFE INSURANCE $0 $0 $127 $111 5715 LONG TERM DISABILITY $0 $0 $76 $104 5716 WORKERS COMPENSATION $410 $317 $251 $251 5717 VISION INSURANCE $0 $0 $38 $37 5722 HRA CITY CONTRIBUTION $0 $0 $0 $391 6111 GEN OFFICE SUPPLIES $6,249 $737 $3,900 $2,400 6124 UNIFORMS/SAFETY APPAR $0 $0 $0 $3,200 6205 STATE MANDATED COST $0 $180 $0 $60 6219 MILEAGE REIMBURSEMENT $962 $1,058 $1,100 $1,650 7011 TRAINING AND $71 $42 $50 $200 7014 GENERAL SVC AGMT $0 $0 $100 $400 7197 CONTINGENCIES $0 $0 $515 $791 8002 IT REIMBURSEMENT $0 $2,400 $1,523 $1,854 8005 WEB SITE REIMBURSEMENT $0 $0 $236 $277 TOTAL EXPENDITURES $24,043 $17,198 $46,198 $60,157 359 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Recreation Facilities YOUTH AND TEEN PROGRAMS- TEEN PROGRAMS Budget Unit 110-6343 General Fund PROGRAM OVERVIEW Provide volunteer opportunities for teens in the Cupertino community. SERVICE OBJECTIVES •Host an appreciation event for volunteers who support the recreation department throughout the year. •Coordinate the volunteer efforts of teens in the program areas of summer camps, aquatics, and outdoor park improvements through the Leader In Training program and Civically Active Teens. •Partner with Cupertino Library to promote each agency’s programs. •Provide In-Service Training Week in June to the department teen volunteers. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $27,927 for the Program Budget. This represents an increase of $2,947 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to increases in salaries. This budget is relatively unchanged since the 2013-14 Final Adopted Budget. This budget is funded entirely from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the two prior fiscal years, and the Final Adopted Budget for the current Fiscal Year: BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 27,927 Fund Balance - General Fund Costs 27,927$ Total Staffing 0.20 % Funded by General Fund 100.0% 360 Recreation & Community Services- Teen Programs Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 232 111 14,534 15,388 Employee Benefits 24 8 6,486 7,414 Materials 991 451 900 1,025 Contract Services 500 2,240 1,100 1,697 Appropriations for Contingency - - 200 272 Cost Allocation - - 1,759 2,131 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 1,747$ 2,810$ 24,979$ 27,927$ Fund Balance (Use of)- - - - General Fund Costs 1,747$ 2,810$ 24,979$ 27,927$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – 0.20 Full-time staff has been reallocated in FY13/14 to more appropriately reflect time spent by program. Total authorized positions – 0.20 361 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 6343 TEEN PROGRAM 5501 SALARIES FULL TIME $0 $0 $13,974 $14,788 5502 SALARIES PART TIME $232 $111 $560 $600 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $29 5600 RETIREMENT SYSTEM $0 $0 $3,882 $4,105 5711 HEALTH INSURANCE $0 $0 $1,714 $1,859 5712 DENTAL INSURANCE $0 $0 $188 $313 5713 MEDICARE $18 $6 $203 $214 5714 LIFE INSURANCE $0 $0 $127 $111 5715 LONG TERM DISABILITY $0 $0 $84 $104 5716 WORKERS COMPENSATION $6 $2 $251 $251 5717 VISION INSURANCE $0 $0 $38 $37 5722 HRA CITY CONTRIBUTION $0 $0 $0 $391 6111 GEN OFFICE SUPPLIES $991 $451 $900 $1,000 6219 MILEAGE REIMBURSEMENT $0 $0 $0 $25 7011 TRAINING AND $500 $1,982 $1,100 $1,197 7014 GENERAL SVC AGMT $0 $258 $0 $500 7197 CONTINGENCIES $0 $0 $200 $272 8002 IT REIMBURSEMENT $0 $0 $1,523 $1,854 8005 WEB SITE REIMBURSEMENT $0 $0 $236 $277 TOTAL EXPENDITURES $1,747 $2,811 $24,980 $27,927 362 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Recreation Facilities YOUTH AND TEEN PROGRAMS- TEEN CENTER Budget Unit 110-6344 General Fund PROGRAM OVERVIEW Provide a safe, comfortable, and well maintained Teen Center for students in grades 6-12. SERVICE OBJECTIVES •Maintain maximum operating hours for teens to drop-in during non-school hours to partake in leisure and enrichment activities. •Provide new and expanded programs with the ongoing operation of the Teen Center and through the efforts of the Teen Commission. •Partner with the Cupertino Library to promote each agency’s programs. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $103,146 for the Teen Center Budget. This represents an increase of $12,278 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to increases in salaries and supplies/equipment. This budget is funded from $5,400 in estimated department revenue and a $97,746 contribution from the general fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the two prior fiscal years, and the Final Adopted Budget for the current Fiscal Year: BUDGET AT A GLANCE Total Revenue 5,400$ Total Expenditures 103,146 Fund Balance - General Fund Costs 97,746$ Total Staffing 0.35 % Funded by General Fund 94.8% 363 Recreation & Community Services- Teen Center Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - 1,000 - Intergovernmental Revenue - - - - Charges for Services - - 4,000 5,400 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 5,000$ 5,400$ Expenditures Employee Compensation 39,208 41,221 66,155 72,679 Employee Benefits 4,210 3,173 11,350 12,974 Materials 7,127 6,295 8,550 11,676 Contract Services 385 264 800 1,200 Appropriations for Contingency - - 935 888 Cost Allocation 5,900 3,900 3,077 3,729 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 56,830$ 54,853$ 90,867$ 103,146$ Fund Balance (Use of)- - - - General Fund Costs 56,830$ 54,853$ 85,867$ 97,746$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – 0.35 Full-time staff has been reallocated in FY13/14 to more appropriately reflect time spent on this program. Total authorized positions – 0.35 364 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 6344 TEEN CENTER 5501 SALARIES FULL TIME $0 $0 $24,455 $25,879 5502 SALARIES PART TIME $39,161 $41,221 $41,700 $46,800 5505 OVERTIME $47 $0 $0 $0 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $50 5600 RETIREMENT SYSTEM $318 $0 $6,793 $7,184 5711 HEALTH INSURANCE $0 $0 $2,999 $3,254 5712 DENTAL INSURANCE $0 $0 $329 $548 5713 MEDICARE $2,869 $2,075 $355 $375 5714 LIFE INSURANCE $0 $0 $222 $194 5715 LONG TERM DISABILITY $0 $0 $147 $181 5716 WORKERS COMPENSATION $1,022 $1,098 $439 $439 5717 VISION INSURANCE $0 $0 $67 $64 5722 HRA CITY CONTRIBUTION $0 $0 $0 $685 6111 GEN OFFICE SUPPLIES $6,890 $6,198 $8,500 $7,520 6126 GENERAL SUPPLIES $0 $0 $0 $4,000 6205 STATE MANDATED COST $220 $60 $0 $93 6219 MILEAGE REIMBURSEMENT $17 $37 $50 $63 7011 TRAINING AND $0 $264 $200 $200 7014 GENERAL SVC AGMT $385 $0 $600 $1,000 7197 CONTINGENCIES $0 $0 $935 $888 8002 IT REIMBURSEMENT $5,900 $3,900 $2,664 $3,244 8005 WEB SITE REIMBURSEMENT $0 $0 $413 $485 TOTAL EXPENDITURES $56,830 $54,852 $90,868 $103,146 365 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Recreation Facilities YOUTH AND TEEN PROGRAMS- NATURE PROGRAMS Budget Unit 110-6347 General Fund PROGRAM OVERVIEW McClellan Ranch Preserve offers environmental education classes/creek tours to school groups, after school nature classes, and is the location for the Organic Gardening program and Rolling Hills 4-H Club. •Develop a youth garden plot in partnership with the Master Gardener’s program. •Continue to offer drop-in visiting hours at the Nature Museum and increase fee-based Nature classes. •Contribute to the design, planning, and construction phases of the Environmental Education Center. •Work on plans to develop and make good use of outdoor facilities that will support the various environmental and educational programs in the preserve. •Enhance the Community Gardens Reintroduce the Community Garden newsletter, to establish a more connected garden community. •Offer school group tours and re-institute the drop-in Saturday programs at the Nature Museum. •Install inter-operative signage to educate visitors on environmental issues. •Participate in the design, planning, and reconstruction of the Blacksmith’s Shop, and plan programming opportunities. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $253,986 for the Nature Program Budget. This represents an increase of $85,048 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to staffing costs, supplies and equipment attached with the new facility, and professional services. BUDGET AT A GLANCE Total Revenue 12,650$ Total Expenditures 253,986 Fund Balance - General Fund Costs 241,336$ Total Staffing 1.08 % Funded by General Fund 95.0% 366 This budget is relatively unchanged since the 2013-14 Final Adopted Budget. This budget is funded from $12,650 in estimated department revenue and a $241,336 contribution from the general fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the two prior fiscal years, and the Final Adopted Budget for the current Fiscal Year: Recreation & Community Services- Nature Programs Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - 8,000 8,000 Intergovernmental Revenue - - - - Charges for Services - - 6,000 4,650 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 14,000$ 12,650$ Expenditures Employee Compensation 74,313 78,911 87,296 96,028 Employee Benefits 31,732 31,889 34,832 41,932 Materials 6,431 8,539 6,947 42,899 Contract Services 779 20,607 250 54,375 Appropriations for Contingency - - 720 7,245 Cost Allocation - 7,600 9,493 11,507 Capital Outlay - - - - Special Projects - - 29,400 - TOTAL EXPENDITURES 113,255$ 147,546$ 168,938$ 253,986$ Fund Balance (Use of)- - - - General Fund Costs 113,255$ 147,546$ 154,938$ 241,336$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 367 STAFFING Total current authorized positions – 1.08 There is no recommended change to staffing levels. Total authorized positions – 1.08 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 6347 NATURE PROGRAM 5501 SALARIES FULL TIME $68,553 $69,387 $76,721 $83,928 5502 SALARIES PART TIME $5,760 $9,524 $10,575 $12,100 5506 CAR ALLOWAMCE $0 $0 $0 $240 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $594 5600 RETIREMENT SYSTEM $18,296 $18,353 $21,311 $23,300 5711 HEALTH INSURANCE $8,788 $8,822 $9,359 $10,041 5712 DENTAL INSURANCE $967 $967 $1,014 $1,693 5713 MEDICARE $548 $507 $424 $1,202 5714 LIFE INSURANCE $572 $572 $700 $612 5715 LONG TERM DISABILITY $410 $407 $462 $585 5716 WORKERS COMPENSATION $1,967 $2,076 $1,355 $1,355 5717 VISION INSURANCE $185 $185 $207 $197 5722 HRA CITY CONTRIBUTION $0 $0 $0 $2,113 6111 GEN OFFICE SUPPLIES $3,917 $5,387 $6,000 $4,726 6114 POSTAGE $0 $0 $0 $150 6126 GENERAL SUPPLIES $0 $0 $0 $35,074 6154 TELEPHONE SERVICE $2,407 $3,152 $897 $2,913 6219 MILEAGE REIMBURSEMENT $107 $0 $50 $36 7011 TRAINING AND $0 $42 $250 $150 7014 GENERAL SVC AGMT $779 $20,565 $0 $54,225 7197 CONTINGENCIES $0 $0 $720 $7,245 8002 IT REIMBURSEMENT $0 $7,600 $8,220 $10,009 8005 WEB SITE REIMBURSEMENT $0 $0 $1,273 $1,498 9304 ACTERRA HABITAT $0 $0 $29,400 $0 TOTAL EXPENDITURES $113,255 $147,546 $168,938 $253,986 368 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Recreation Facilities YOUTH AND TEEN PROGRAMS- RECREATION PROGRAMS Budget Unit 580-6349 Enterprise Fund PROGRAM OVERVIEW Provide fee-based youth/teen programs, including classes, camps and special events with little or no impact to the General Fund. SERVICE OBJECTIVES •Provide a nine-month preschool program, summer camps, and an extensive variety of contractual classes for youth, teen, and adults, while collaborating with the Cupertino Union School District and Fremont Union High School district on select program offerings. •Promote programs through social media to increase community awareness. •Increase the number of youth and teen Science Technology Engineering Math (STEM) programs offered. •Expand all-day summer camp offerings to meet the daycare needs of families in the community. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $1,811,234 for the Youth and Teen Program Budget. This represents an increase of $86,287over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to increases in staff costs and materials as programs expand. This budget is funded from $1,475,300 in estimated department revenue resulting from charges to users and a $335,934 contribution from the 580 fund. BUDGET AT A GLANCE Total Revenue 1,475,300$ Total Expenditures 1,811,234 Fund Balance (335,934) General Fund Costs -$ Total Staffing 2.25 % Funded by General Fund 0.0% 369 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the two prior fiscal years, and the Final Adopted Budget for the current Fiscal Year: Recreation & Community Services- Recreation Programs Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - 5,000 - Intergovernmental Revenue - - - - Charges for Services - - 1,392,220 1,475,300 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 1,397,220$ 1,475,300$ Expenditures Employee Compensation 260,878 256,824 378,351 463,939 Employee Benefits 50,111 45,585 77,286 90,904 Materials 69,582 59,043 77,000 86,456 Contract Services 800,135 800,838 864,120 912,493 Appropriations for Contingency - - 94,112 22,309 Cost Allocation 38,340 79,908 234,078 235,133 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 1,219,046$ 1,242,198$ 1,724,947$ 1,811,234$ Fund Balance (Use of)- - 327,727 (335,934) General Fund Costs 1,219,046$ 1,242,198$ -$ -$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions –2.25 Full-time staff was reallocated in FY 13/14 to more appropriately reflect time spent by program. Total authorized positions – 2.25 370 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 6349 YOUTH TEEN RECREATION 5501 SALARIES FULL TIME $64,148 $67,081 $170,331 $186,729 5502 SALARIES PART TIME $196,730 $189,364 $207,820 $276,760 5505 OVERTIME $0 $379 $200 $450 5506 CAR ALLOWAMCE $0 $0 $0 $1,200 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $543 5600 RETIREMENT SYSTEM $17,938 $17,719 $47,313 $51,839 5711 HEALTH INSURANCE $7,826 $8,176 $19,806 $20,918 5712 DENTAL INSURANCE $930 $930 $2,111 $3,525 5713 MEDICARE $15,483 $10,749 $2,267 $2,629 5714 LIFE INSURANCE $523 $556 $1,505 $1,317 5715 LONG TERM DISABILITY $379 $393 $1,029 $1,297 5716 WORKERS COMPENSATION $6,855 $6,884 $2,823 $2,823 5717 VISION INSURANCE $178 $178 $432 $413 5722 HRA CITY CONTRIBUTION $0 $0 $0 $4,400 6111 GEN OFFICE SUPPLIES $20,611 $15,075 $27,000 $2,000 6112 PRINTING & DUPLICATING $9,602 $10,690 $12,000 $9,542 6114 POSTAGE $67 $3 $300 $300 6126 GENERAL SUPPLIES $0 $0 $0 $26,000 6154 TELEPHONE SERVICE $1,054 $0 $0 $351 6205 STATE MANDATED COST $455 $560 $0 $338 6216 CONFERENCE AND $0 $0 $0 $8,000 6219 MILEAGE REIMBURSEMENT $362 $365 $400 $625 6226 MEMBERSHIP AND DUES $105 $250 $300 $300 6320 RECREATION SCHEDULE $37,326 $32,100 $37,000 $39,000 7011 TRAINING AND $450 $1,372 $1,320 $2,000 7013 MAINTENTANCE OF $1,600 $1,079 $1,600 $1,293 7014 GENERAL SVC AGMT $713,516 $707,804 $781,200 $818,200 7060 RENT EXPENSE $1,451 $1,434 $2,000 $2,000 7071 BANK CHARGES $83,118 $89,166 $78,000 $89,000 7197 CONTINGENCIES $0 $0 $94,112 $22,309 8002 IT REIMBURSEMENT $0 $27,800 $17,126 $20,852 8003 DEPRECIATION EXPENSES $38,340 $52,108 $58,000 $88,725 8004 CITY CHANNEL REIMB $0 $0 $7,453 $5,425 8005 WEB SITE REIMBURSEMENT $0 $0 $2,652 $3,121 8006 CC CAP ALLOCATION $0 $0 $17,252 $6,248 371 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8007 CM CAP ALLOCATION $0 $0 $16,711 $15,561 8008 ENV AFFAIRS CAP ALLO $0 $0 $5,301 $4,359 8009 ECON DEV CAP ALLO $0 $0 $4,057 $4,180 8016 CITY CLERK CAP ALLOC $0 $0 $1,335 $1,244 8018 PUBLIC AFFAIRS CAP ALLOC $0 $0 $12,369 $7,591 8019 DISASTER PREP CAP ALLOC $0 $0 $4,168 $1,318 8022 ADMIN SERV CAP $0 $0 $12,724 $7,536 8023 FINANCE CAP ALLOC $0 $0 $24,127 $18,170 8024 HUMAN RESOURCES CAP $0 $0 $50,803 $50,803 TOTAL EXPENDITURES $1,219,046 $1,242,216 $1,724,947 $1,811,234 372 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Recreation Facilities SPORTS AND FITNESS- PHYSICAL RECREATION/SUPERVISOR Budget Unit 110-6400 General Fund PROGRAM OVERVIEW Supervises all facets of the Sports and Fitness Division. Provides for the supervision and operation of the Cupertino Sports Center and Blackberry Farm Golf Course as enterprise facilities. In addition, provides for the supervision and operation of the Monta Vista Recreation Center and Creekside Park building. The Sports and Fitness Division includes a diverse physical recreation program for all ages including sports leagues, camps, clinics, drop-in activities, and special events. Aquatics lessons, golf, and specialty class as offered seasonally. SERVICE OBJECTIVES •Efficiently manage the Cupertino Sports Center, Blackberry Farm Golf Course, Monta Vista Recreation Center, Creekside Park Building, nine school sites and various City fields. •Formalize a marketing plan for using social media sites to market services and facilities. •Increase programming at the above locations. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $90,800 for the Physical Recreation Supervisor Division. This represents a decrease of $6260 under the FY 2013-14 Final Adopted Budget. This budget is relatively unchanged and funded entirely from the General Fund. BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 90,800 Fund Balance - General Fund Costs 90,800$ Total Staffing 0.60 % Funded by General Fund 100.0% 373 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the two prior fiscal years, and the Final Adopted Budget for the current Fiscal Year: STAFFING Total current authorized positions – .70 Full-time staff has been reallocated to more appropriately reflect time spent by program. Total authorized positions – .60 Recreation & Community Services- Physical Recreation Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 196,461 203,094 57,857 54,546 Employee Benefits 83,015 87,373 29,263 26,127 Materials 1,602 1,212 3,193 3,296 Contract Services 232 - 250 100 Appropriations for Contingency - - 344 339 Cost Allocation - 18,500 6,153 6,392 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 281,310$ 310,179$ 97,060$ 90,800$ Fund Balance (Use of)- - - - General Fund Costs 281,310$ 310,179$ 97,060$ 90,800$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 374 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 6400 SPORTS PHYSICAL SUPERVISOR 5501 SALARIES FULL TIME $194,551 $202,047 $56,931 $54,546 5503 EXCESS MED PAY $1,844 $1,047 $926 $0 5505 OVERTIME $66 $0 $0 $0 5506 CAR ALLOWAMCE $2,400 $2,400 $2,400 $600 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $208 5600 RETIREMENT SYSTEM $51,495 $52,077 $15,814 $15,143 5711 HEALTH INSURANCE $18,264 $21,850 $7,675 $5,578 5712 DENTAL INSURANCE $2,199 $2,196 $657 $940 5713 MEDICARE $2,866 $2,973 $874 $752 5714 LIFE INSURANCE $1,494 $1,493 $483 $367 5715 LONG TERM DISABILITY $1,066 $1,066 $346 $377 5716 WORKERS COMPENSATION $2,810 $2,898 $879 $879 5717 VISION INSURANCE $420 $420 $134 $110 5722 HRA CITY CONTRIBUTION $0 $0 $0 $1,173 6111 GEN OFFICE SUPPLIES $143 $137 $200 $156 6154 TELEPHONE SERVICE $1,305 $716 $828 $981 6216 CONFERENCE/MBRSP DUES $0 $359 $2,000 $2,000 6219 MILEAGE REIMBURSEMENT $19 $0 $25 $9 6226 MEMBERSHIP AND DUES $135 $0 $140 $150 7011 TRAINING AND $232 $0 $250 $100 7197 CONTINGENCIES $0 $0 $344 $339 8002 IT REIMBURSEMENT $0 $18,500 $5,328 $5,560 8005 WEB SITE REIMBURSEMENT $0 $0 $825 $832 TOTAL EXPENDITURES $281,310 $310,178 $97,059 $90,800 375 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Recreation Facilities SPORTS AND FITNESS- BLACKBERRY FARM GOLF COURSE Budget Unit 560-6440 Enterprise Fund PROGRAM OVERVIEW Blackberry Farm Golf Course provides a nine-hole golf facility and open space to the community that serves all ages. SERVICE OBJECTIVES •Continue to welcome and grow the golfer base through community college classes, junior golf camps, private golf instruction and marketing to a variety of local service oriented clubs. •Investigate new programming opportunities focused on young adults. •Provide a concession where our customers can get their golfing accessories and golf instruction. •Provide a well maintained golf course with a professional contractual maintenance firm. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $655,635 for the Blackberry Farm Golf Course. This represents an increase of $51,366 over the FY 2013-14 Final Adopted Budget. This is due to increases in Salaries/Benefits (+$18,772), and Special Projects (+$37,075) slightly offset by decreases in Cost Allocation (-$9,685). Special Projects include resurfacing six tee boxes, reforesting the course with 15 boxed redwoods, and tree care. This budget is funded from $371,978 in estimated division revenue an$113,567 contribution from the General Fund and is projected to use $170,000 in fund balance. BUDGET AT A GLANCE Total Revenue 371,978$ Total Expenditures 655,635 Fund Balance (170,000) General Fund Costs 113,657$ Total Staffing 1.25 % Funded by General Fund 17.3% 376 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the two prior fiscal years, and the Final Adopted Budget for the current Fiscal Year: Recreation & Community Services- Blackberry Farm Golf Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - 16,000 16,000 Intergovernmental Revenue - - - - Charges for Services - - 358,000 355,978 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 374,000$ 371,978$ Expenditures Employee Compensation 110,284 109,762 131,925 143,437 Employee Benefits 33,795 33,688 42,946 50,206 Materials 79,527 64,152 85,223 82,517 Contract Services 232,940 233,492 231,364 238,801 Appropriations for Contingency - - 31,659 32,132 Cost Allocation 4,153 22,242 81,152 71,467 Capital Outlay - - - - Special Projects - - - 37,075 TOTAL EXPENDITURES 460,699$ 463,336$ 604,269$ 655,635$ Fund Balance (Use of)- - 269 (170,000) General Fund Costs 460,699$ 463,336$ 230,000$ 113,657$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total authorized positions – 1.25 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 377 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 6440 BBF GOLF COURSE 5501 SALARIES FULL TIME $72,811 $73,150 $95,361 $102,606 5502 SALARIES PART TIME $35,730 $35,491 $36,000 $40,831 5503 EXCESS MED PAY $1,743 $1,121 $564 $0 5506 CAR ALLOWAMCE $0 $0 $0 $600 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $408 5600 RETIREMENT SYSTEM $18,353 $18,535 $26,488 $28,486 5711 HEALTH INSURANCE $6,825 $7,447 $10,674 $11,621 5712 DENTAL INSURANCE $939 $939 $1,173 $1,959 5713 MEDICARE $3,737 $2,759 $1,391 $1,449 5714 LIFE INSURANCE $576 $576 $832 $727 5715 LONG TERM DISABILITY $422 $418 $580 $713 5716 WORKERS COMPENSATION $2,764 $2,835 $1,569 $1,569 5717 VISION INSURANCE $179 $179 $240 $229 5722 HRA CITY CONTRIBUTION $0 $0 $0 $2,445 6111 GEN OFFICE SUPPLIES $4,096 $6,563 $6,000 $1,000 6112 PRINTING & DUPLICATING $0 $0 $500 $0 6114 POSTAGE $32 $35 $50 $22 6122 EQUIPMENT PARTS $0 $0 $0 $2,500 6126 GENERAL SUPPLIES $0 $0 $0 $3,200 6131 OFFICE RECONFIGURATION $418 $24 $750 $831 6151 ELECTRICAL SERVICE $2,260 $3,547 $3,000 $3,300 6154 TELEPHONE SERVICE $741 $798 $273 $767 6155 WATER SERVICE $69,523 $50,960 $72,000 $64,000 6156 SEWER SERVICE $330 $330 $450 $412 6201 ADVERTISING & LEGL $368 $136 $400 $2,000 6216 CONFERENCE AND $0 $0 $0 $2,000 6226 MEMBERSHIP AND DUES $259 $259 $300 $985 6320 RECREATION SCHEDULE $1,500 $1,500 $1,500 $1,500 7011 TRAINING AND $0 $0 $0 $0 7013 MAINTENTANCE OF $0 $0 $400 $0 7014 GENERAL SVC AGMT $227,446 $228,168 $225,364 $233,000 7071 BANK CHARGES $5,494 $5,324 $5,600 $5,801 7197 CONTINGENCIES $0 $0 $31,659 $32,132 8002 IT REIMBURSEMENT $0 $10,600 $9,515 $15,884 8003 DEPRECIATION EXPENSES $4,153 $11,642 $18,300 $16,250 8004 CITY CHANNEL REIMB $0 $0 $7,453 $5,425 8005 WEB SITE REIMBURSEMENT $0 $0 $1,473 $1,734 378 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8006 CC CAP ALLOCATION $0 $0 $6,520 $2,330 8007 CM CAP ALLOCATION $0 $0 $7,123 $6,655 8008 ENV AFFAIRS CAP ALLO $0 $0 $2,258 $1,864 8009 ECON DEV CAP ALLO $0 $0 $1,729 $1,788 8016 CITY CLERK CAP ALLOC $0 $0 $1,335 $1,244 8018 PUBLIC AFFAIRS CAP ALLOC $0 $0 $4,674 $3,247 8019 DISASTER PREP CAP ALLOC $0 $0 $1,575 $563 8022 ADMIN SERV CAP $0 $0 $5,423 $3,223 8023 FINANCE CAP ALLOC $0 $0 $10,285 $7,771 8024 HUMAN RESOURCES CAP $0 $0 $3,489 $3,489 9300 NON RECURRING FACIL IMPR $0 $0 $3,489 $37,075 TOTAL EXPENDITURES $460,698 $463,336 $604,270 $655,635 379 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Recreation Facilities SPORTS AND FITNESS- CREEKSIDE PARK PROGRAMS Budget Unit 110-6445 General Fund PROGRAM OVERVIEW The Creekside Park building provides community members with facility space which can be used for a variety of activities. SERVICE OBJECTIVES •Rent the facility for non-profit board meetings, birthday parties, school group picnics, and other similar activities. •Provide contractual and staff-run classes and camps. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $13,800 for the Creekside Park programs. This represents an increase of $10,635over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to an anticipated higher frequency of rentals requiring additional staff time (+$1,140) and new tables, chairs, and security cameras (+$9,000). This budget is funded from $10,000 in estimated building rental revenue and a $3,800contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the two prior fiscal years, and the Final Adopted Budget for the current Fiscal Year: BUDGET AT A GLANCE Total Revenue 10,000$ Total Expenditures 13,800 Fund Balance - General Fund Costs 3,800$ Total Staffing - % Funded by General Fund 27.5% 380 Recreation & Community Services- Creekside Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - 10,000 10,000 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 10,000$ 10,000$ Expenditures Employee Compensation 3,243 2,877 3,000 4,140 Employee Benefits 321 226 - - Materials - - 150 250 Contract Services - - - 350 Appropriations for Contingency - - 15 60 Cost Allocation - - - - Capital Outlay - - - - Special Projects - - - 9,000 TOTAL EXPENDITURES 3,564$ 3,103$ 3,165$ 13,800$ Fund Balance (Use of)- - - - General Fund Costs 3,564$ 3,103$ (6,835)$ 3,800$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING There is no full time staff associated with this budget. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 6445 CREEKSIDE PARK YOUTH SPRT 5502 SALARIES PART TIME $3,243 $2,877 $3,000 $4,140 5713 MEDICARE $239 $149 $0 $0 5716 WORKERS COMPENSATION $83 $77 $0 $0 6111 GEN OFFICE SUPPLIES $0 $0 $100 $100 381 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 6112 PRINTING & DUPLICATING $0 $0 $50 $50 6126 GENERAL SUPPLIES $0 $0 $0 $100 7014 GENERAL SVC AGMT $0 $0 $0 $350 7197 CONTINGENCIES $0 $0 $15 $60 9364 TABLES, CHAIRS, SECURITY SYS $0 $0 $0 $9,000 TOTAL EXPENDITURES $3,564 $3,103 $3,165 $13,800 382 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Recreation Facilities SPORTS AND FITNESS- RECREATION PROGRAMS Budget Unit 580-6449 Enterprise Fund PROGRAM OVERVIEW A wide range of sports and fitness activities are offered for youth and adults. SERVICE OBJECTIVES •Operate a summer Red Cross learn-to-swim program for infants, children, teens, and adults •Run spring, summer, and fall adult softball leagues •Provide dance, fitness, and wellness classes for youth, teens, and adults •Offer a 5k, 2.5k walk, and kids fun run for the community •Manage user group field rentals under the CUSD/City JPA •Explore opportunities to partner with the Rancho Rinconada Recreation District •Explore partnering with the SCC Sheriff’s Department for the 2014 Hero’s 5K Run. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $1,264,370 for the Sports and Fitness Recreation Programs. This represents a decrease of $2,281under the FY 2013-14 Final Adopted Budget. The increases in Salaries/Benefits (+$41,134) and Materials & Supplies (+$15,156) are offset by decreases in Contract Services (-$78,634), Contingencies (-$6,348), and Cost Allocation (-$68,977). This budget is funded from $925,000 in estimated department revenue and $339,370 in fund balance. BUDGET AT A GLANCE Total Revenue 925,000$ Total Expenditures 1,264,370 Fund Balance (339,370) General Fund Costs -$ Total Staffing 1.80 % Funded by General Fund 0.0% 383 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the two prior fiscal years, and the Final Adopted Budget for the current Fiscal Year: Recreation & Community Services- Recreation Programs Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - 5,000 Intergovernmental Revenue - - - - Charges for Services - - 1,011,780 920,000 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 1,011,780$ 925,000$ Expenditures Employee Compensation 114,358 121,862 206,091 244,280 Employee Benefits 27,748 29,687 67,627 70,572 Materials 59,183 54,461 61,510 76,666 Contract Services 511,884 503,932 675,500 596,866 Appropriations for Contingency - - 73,701 67,353 Cost Allocation 53,398 66,528 182,222 201,970 Capital Outlay - - - - Special Projects - - - 6,663 TOTAL EXPENDITURES 766,571$ 776,470$ 1,266,651$ 1,264,370$ Fund Balance (Use of)- - 254,871 (339,370) General Fund Costs 766,571$ 776,470$ -$ -$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total authorized positions – 1.80 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 384 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 6449 SPORT PHYSICAL RECREATION 5501 SALARIES FULL TIME $45,455 $47,098 $133,791 $143,272 5502 SALARIES PART TIME $68,870 $74,385 $72,000 $97,438 5505 OVERTIME $33 $379 $300 $3,570 5506 CAR ALLOWANCE $0 $0 $0 $600 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $462 5600 RETIREMENT SYSTEM $12,140 $12,436 $37,163 $39,776 5711 HEALTH INSURANCE $5,481 $7,039 $22,241 $16,735 5712 DENTAL INSURANCE $619 $629 $1,690 $2,821 5713 MEDICARE $5,759 $5,622 $1,940 $2,039 5714 LIFE INSURANCE $380 $385 $1,180 $1,032 5715 LONG TERM DISABILITY $272 $274 $809 $998 5716 WORKERS COMPENSATION $2,979 $3,182 $2,259 $2,259 5717 VISION INSURANCE $118 $120 $346 $329 5722 HRA CITY CONTRIBUTION $0 $0 $0 $3,521 6111 GEN OFFICE SUPPLIES $18,646 $19,422 $19,000 $1,025 6112 PRINTING & DUPLICATING $2,207 $2,575 $3,000 $3,000 6114 POSTAGE $111 $3 $250 $860 6126 GENERAL SUPPLIES $0 $0 $0 $26,560 6154 TELEPHONE SERVICE $0 $0 $0 $0 6205 STATE MANDATED COST $615 $200 $0 $1,080 6216 CONFERENCE/MBRSP DUES $0 $0 $2,000 $2,000 6219 MILEAGE REIMBURSEMENT $53 $0 $60 $43 6220 MEMBERSHIP/DUES/BOOKS $165 $0 $0 $0 6226 MEMBERSHIP AND DUES $60 $161 $200 $960 6317 EMPLOYEE RECOGNITION $0 $0 $0 $575 6320 RECREATION SCHEDULE $37,326 $32,100 $37,000 $34,563 6335 PASS-THRU EXPENDITURE $0 $0 $0 $6,000 7011 TRAINING AND $999 $123 $900 $673 7013 MAINTENTANCE OF $1,600 $1,079 $1,600 $1,293 7014 GENERAL SVC AGMT $438,798 $429,212 $600,000 $516,000 7023 INSURANCE PREMIUM $0 $0 $0 $300 7050 LAW ENFORCEMENT $0 $0 $0 $600 7060 RENT EXPENSE $29,249 $28,967 $33,000 $33,000 7071 BANK CHARGES $41,238 $44,583 $40,000 $45,000 7197 CONTINGENCIES $0 $0 $73,701 $67,353 8002 IT REIMBURSEMENT $0 $13,700 $13,701 $20,982 8003 DEPRECIATION EXPENSES $53,398 $52,828 $54,000 $88,725 8004 CITY CHANNEL REIMB $0 $0 $7,453 $5,425 385 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8005 WEB SITE REIMBURSEMENT $0 $0 $2,122 $2,497 8006 CC CAP ALLOCATION $0 $0 $10,849 $3,905 8007 CM CAP ALLOCATION $0 $0 $11,287 $10,543 8008 ENV AFFAIRS CAP ALLO $0 $0 $3,579 $2,497 8009 ECON DEV CAP ALLO $0 $0 $2,740 $2,832 8016 CITY CLERK CAP ALLOC $0 $0 $1,335 $1,244 8018 PUBLIC AFFAIRS CAP ALLOC $0 $0 $7,778 $5,144 8019 DISASTER PREP CAP ALLOC $0 $0 $2,621 $893 8022 ADMIN SERV CAP $0 $0 $8,593 $5,105 8023 FINANCE CAP ALLOC $0 $0 $16,296 $12,310 8024 HUMAN RESOURCES CAP $0 $0 $39,868 $39,868 9365 NEW EQUIP FOR QCC $0 $0 $0 $6,663 TOTAL EXPENDITURES $766,571 $776,501 $1,266,652 $1,264,370 386 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Recreation Facilities SPORTS AND FITNESS- CUPERTINO SPORTS CENTER Budget Unit 580-6450 Enterprise Fund PROGRAM OVERVIEW The Cupertino Sports Center offers a variety of health and wellness activities including a full fitness center, child care, a teen center, a wide assortment of fitness classes and racquet sports. In addition, it houses our City contracted tennis, table tennis, and badminton programs. SERVICE OBJECTIVES •Increase memberships, participation in fitness classes, and contractual camps. •Market all programs through social media, the brochure, new signage on Stevens Creek, and the website. •Collaborate with Public Works to ensure successful implementation of several Capital Improvement Projects. •Investigate new program offerings each quarter •Facilitate informational outreach to our neighbors regarding Sports Center improvements. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $2,308,256 for the Cupertino Sports Center. This represents an increase of $254,463 over the FY 2013-14 Final Adopted Budget. The increase is attributed to reallocation of full-time staff to more appropriately reflect time spent by program and part-time staff wage increases (+$48,959). Contract Services is increased to accommodate additional demand for programming (+$101,567). This also reflects a projected decrease in Cost Allocation (-$31,445). This budget is funded from $2,295,000 in estimated Sports Center revenue and $13,256 in fund balance. BUDGET AT A GLANCE Total Revenue 2,295,000$ Total Expenditures 2,308,256 Fund Balance (13,256) General Fund Costs -$ Total Staffing 2.35 % Funded by General Fund 0.0% 387 SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Equipment Replacement $99,626 $99,626 Fund Balance and Department Revenue Equipment Replacement Windscreens $37,225 $ 37,225 Department Revenue Windscreens TOTAL $ 136,851 $ 136,851 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the two prior fiscal years, and the Final Adopted Budget for the current Fiscal Year: Recreation & Community Services- Cupertino Sports Center Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - 2,000 2,000 Intergovernmental Revenue - - - - Charges for Services - - 1,895,283 2,293,000 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 1,897,283$ 2,295,000$ Expenditures Employee Compensation 182,235 174,508 219,152 252,720 Employee Benefits 61,962 49,959 63,680 79,071 Materials 30,663 38,031 41,396 44,464 Contract Services 1,266,052 1,456,190 1,410,600 1,512,167 Appropriations for Contingency - - 145,200 155,663 Cost Allocation 56,594 29,275 158,765 127,320 Capital Outlay - - 94,626 Special Projects - - 15,000 42,225 TOTAL EXPENDITURES 1,597,506$ 1,747,963$ 2,053,793$ 2,308,256$ Fund Balance (Use of)- - 2,510 (13,256) General Fund Costs 1,597,506$ 1,747,963$ 154,000$ -$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 388 STAFFING Total current authorized positions –2.25 Full-time staff has been reallocated to more appropriately reflect time spent by program. Total authorized positions – 2.35 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 6450 SPORTS CENTER OPERATION 5501 SALARIES FULL TIME $93,081 $84,355 $127,127 $145,907 5502 SALARIES PART TIME $87,663 $90,057 $92,000 $106,813 5503 EXCESS MED PAY $1,491 $96 $0 $0 5505 OVERTIME $0 $0 $25 $0 5506 CAR ALLOWAMCE $0 $0 $0 $600 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $429 5600 RETIREMENT SYSTEM $29,780 $23,223 $35,312 $40,506 5711 HEALTH INSURANCE $15,645 $13,190 $19,242 $21,848 5712 DENTAL INSURANCE $1,878 $1,487 $2,112 $3,682 5713 MEDICARE $7,714 $5,667 $1,843 $2,078 5714 LIFE INSURANCE $864 $744 $1,148 $1,060 5715 LONG TERM DISABILITY $636 $517 $767 $1,018 5716 WORKERS COMPENSATION $5,086 $4,847 $2,823 $2,823 5717 VISION INSURANCE $359 $284 $432 $430 5722 HRA CITY CONTRIBUTION $0 $0 $0 $4,597 6111 GEN OFFICE SUPPLIES $23,681 $27,202 $28,000 $7,000 6112 PRINTING & DUPLICATING $1,387 $4,105 $3,000 $4,994 6114 POSTAGE $504 $1,979 $1,000 $1,089 6126 GENERAL SUPPLIES $0 $0 $0 $21,000 6154 TELEPHONE SERVICE $3,047 $3,121 $3,276 $3,125 6201 ADVERTISING & LEGL $1,977 $1,454 $6,000 $5,000 6205 STATE MANDATED COST $0 $160 $0 $53 6216 CONFERENCE AND $0 $0 $0 $2,000 6219 MILEAGE REIMBURSEMENT $68 $10 $120 $68 6226 MEMBERSHIP AND DUES $0 $0 $0 $135 7011 TRAINING AND $0 $62 $0 $1,100 389 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 7013 MAINTENTANCE OF $1,600 $400 $1,600 $1,067 7014 GENERAL SVC AGMT $1,255,960 $1,445,932 $1,400,000 $1,500,000 7071 BANK CHARGES $8,492 $9,812 $9,000 $10,000 7197 CONTINGENCIES $0 $0 $145,200 $155,663 8002 IT REIMBURSEMENT $49,100 $20,300 $17,126 $26,078 8003 DEPRECIATION EXPENSES $7,494 $8,975 $2,500 $0 8004 CITY CHANNEL REIMB $0 $0 $7,453 $5,425 8005 WEB SITE REIMBURSEMENT $0 $0 $2,652 $3,260 8006 CC CAP ALLOCATION $0 $0 $22,608 $8,792 8007 CM CAP ALLOCATION $0 $0 $20,488 $20,206 8008 ENV AFFAIRS CAP ALLO $0 $0 $6,501 $5,660 8009 ECON DEV CAP ALLO $0 $0 $4,974 $5,428 8016 CITY CLERK CAP ALLOC $0 $0 $1,335 $1,244 8018 PUBLIC AFFAIRS CAP ALLOC $0 $0 $16,208 $9,858 8019 DISASTER PREP CAP ALLOC $0 $0 $5,461 $1,710 8022 ADMIN SERV CAP $0 $0 $15,599 $9,785 8023 FINANCE CAP ALLOC $0 $0 $29,579 $23,593 8024 HUMAN RESOURCES CAP $0 $0 $6,281 $6,281 9400 FIXED ASSET ACQUISITION $0 $14,528 $15,000 $99,626 9363 WINDSCREENS $0 $0 $0 $37,225 TOTAL EXPENDITURES $1,597,506 $1,762,505 $2,053,792 $2,308,256 390 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Recreation Facilities SPORTS AND FITNESS- MONTA VISTA RECREATION CENTER Budget Unit 110-6460 General Fund PROGRAM OVERVIEW The Monta Vista Recreation Center is home to a diverse array of recreational activities. SERVICE OBJECTIVES •Provide gymnastics classes via Twisters Sports Center. •Offer department run pre-school program. •Provide contractual and staff run classes and camps. •Make space available for all co-sponsored clubs and rentals. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $13,385 for the Monta Vista Recreation Center. This represents an increase of $10,165 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to an increase in Special Projects (-$10,000) for tables, chairs and a security system. This budget is funded entirely by the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the two prior fiscal years, and the Final Adopted Budget for the current Fiscal Year: BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 13,385 Fund Balance - General Fund Costs 13,385$ Total Staffing 0.00 % Funded by General Fund 100.0% 391 Recreation & Community Services- Monte Vista Recreation Center Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 2,159 3,000 3,000 Employee Benefits 238 - - - Materials - - 200 350 Contract Services - - - - Appropriations for Contingency - - 20 35 Cost Allocation - - - - Capital Outlay - - - - Special Projects - - - 10,000 TOTAL EXPENDITURES 2,397$ -$ 3,220$ 13,385$ Fund Balance (Use of)- - - - General Fund Costs 2,397$ -$ 3,220$ 13,385$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING There is no full time staff associated with this budget. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 6460 MONTA VISTA REC CTR 5502 SALARIES PART TIME $2,159 $0 $3,000 $3,000 5713 MEDICARE $177 $0 $0 $0 5716 WORKERS COMPENSATION $61 $0 $0 $0 6111 GEN OFFICE SUPPLIES $0 $0 $200 $200 392 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 6112 PRINTING & DUPLICATING $0 $0 $0 $50 6126 GENERAL SUPPLIES $0 $0 $0 $100 7197 CONTINGENCIES $0 $0 $20 $35 9346 TABLES, CHAIRS, SECURITY SYS $0 $0 $0 $10,000 TOTAL EXPENDITURES $2,397 $0 $3,220 $13,385 393 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Recreation Facilities SENIOR CENTER PROGRAMS- SENIOR ADULT PROGRAMS Budget Unit 110-6500 General Fund PROGRAM OVERVIEW Create a welcoming environment at the Senior Center for everyone 50 years and older. Enhance a healthy lifestyle through quality education, recreation, travel, socials and volunteer opportunities. Cupertino residents use the facility for room rentals on weekends when the Senior Center is not being used for classes and programs. SERVICE OBJECTIVES •Coordinate the department’s efforts in achieving the National Gold Medal Award from the American Academy of Park and Recreation Administration. •Brand the “Cupertino Senior Center” in the community through expanding advertising and marketing FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $601,802 for the Senior Adult Programs Budget. This represents an increase of $62,793 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to the reallocation of staff time into this program. This budget is funded from $296,000 in estimated department revenue and a $305,802 contribution from the general fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the two prior fiscal years, and the Final Adopted Budget for the current Fiscal Year: BUDGET AT A GLANCE Total Revenue 296,000$ Total Expenditures 601,802 Fund Balance - General Fund Costs 305,802$ Total Staffing 4.83 % Funded by General Fund 50.8% 394 Recreation & Community Services- Senior Adult Programs Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - 4,000 4,000 Intergovernmental Revenue - - - - Charges for Services - - 292,000 292,000 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 296,000$ 296,000$ Expenditures Employee Compensation 360,148 342,894 335,180 354,666 Employee Benefits 157,234 146,036 148,330 181,890 Materials 6,658 10,909 11,342 11,342 Contract Services 603 5,717 1,150 1,190 Appropriations for Contingency - - 1,249 1,253 Cost Allocation 36,700 32,800 41,578 51,461 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 561,343$ 538,356$ 538,829$ 601,802$ Fund Balance (Use of)- - - - General Fund Costs 561,343$ 538,356$ 242,829$ 305,802$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – 4.73 Full-time staff has been reallocated to more appropriately reflect time spent by program. Total current authorized – 4.83 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 395 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 6500 SENIOR ADULT SUPERVISION 5501 SALARIES FULL TIME $347,528 $329,675 $321,115 $354,666 5502 SALARIES PART TIME $8,505 $9,111 $12,000 $0 5503 EXCESS MED PAY $3,090 $1,871 $964 $0 5505 OVERTIME $1,025 $2,237 $1,100 $0 5506 CAR ALLOWAMCE $2,400 $2,400 $2,400 $2,400 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $2,135 5600 RETIREMENT SYSTEM $92,709 $86,695 $89,196 $98,464 5711 HEALTH INSURANCE $41,620 $38,188 $37,570 $44,905 5712 DENTAL INSURANCE $4,695 $4,453 $4,439 $7,569 5713 MEDICARE $4,386 $3,672 $3,197 $5,143 5714 LIFE INSURANCE $2,615 $2,503 $2,743 $2,539 5715 LONG TERM DISABILITY $1,918 $1,762 $1,942 $2,469 5716 WORKERS COMPENSATION $5,994 $5,512 $5,935 $5,935 5717 VISION INSURANCE $897 $851 $908 $884 5722 HRA CITY CONTRIBUTION $0 $0 $0 $9,447 6111 GEN OFFICE SUPPLIES $2,573 $3,423 $3,845 $3,845 6154 TELEPHONE SERVICE $3,941 $5,772 $5,292 $5,292 6205 STATE MANDATED COST $0 $40 $0 $0 6216 CONFERENCE/MBRSP DUES $0 $1,674 $2,000 $2,000 6219 MILEAGE REIMBURSEMENT $8 $0 $50 $50 6226 MEMBERSHIP AND DUES $135 $0 $155 $155 7013 MAINTENTANCE OF $190 $387 $150 $190 7014 GENERAL SVC AGMT $413 $5,330 $1,000 $1,000 7197 CONTINGENCIES $0 $0 $1,249 $1,253 8002 IT REIMBURSEMENT $36,700 $32,800 $36,002 $44,761 8005 WEB SITE REIMBURSEMENT $0 $0 $5,576 $6,700 TOTAL EXPENDITURES $561,343 $538,357 $538,828 $601,802 396 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Recreation Facilities SENIOR CENTER PROGRAMS- SENIOR CENTER CASE MANAGER Budget Unit 110-6529 General Fund PROGRAM OVERVIEW The Case Management Program has made it possible for seniors to continue to remain independent and safe in their own homes. For case manager services a senior must be a Cupertino Senior Center member. Council on Aging of Santa Clara County provides an annual grant from the Older Americans Act for the case management program. SERVICE OBJECTIVES •Investigate the possibility of training a bilingual senior housing resource consultant volunteer. •Continue to provide multi-lingual case management services. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved budget of $171,311 for the Senior Center Case Manager Budget. This represents an increase of $70,436over the FY 2013-14 Final Adopted Budget. The increase is due to the approval to add one full time contract Case Manager. There is a great need in the Community for a bilingual case manager. The current case manager is carrying a case load of about 90 cases. The industry standard is 45 cases. The addition of this position will enhance services available to the City’s senior population. This budget is funded from $6,000 in estimated department revenue and a $165,311 contribution from the general fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the two prior fiscal years, and the Final Adopted Budget for the current Fiscal Year: BUDGET AT A GLANCE Total Revenue 6,000$ Total Expenditures 171,311 Fund Balance - General Fund Costs 165,311$ Total Staffing 0.69 % Funded by General Fund 96.5% 397 Recreation & Community Services- Senior Center Case Manager Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - 6,000 6,000 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 6,000$ 6,000$ Expenditures Employee Compensation 62,523 61,361 61,924 53,471 Employee Benefits 23,786 23,837 23,038 26,179 Materials 9,917 6,297 6,953 12,253 Contract Services 315 466 2,000 63,480 Appropriations for Contingency - - 895 1,225 Cost Allocation - 5,600 6,065 14,703 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 96,541$ 97,561$ 100,875$ 171,311$ Fund Balance (Use of)- - - - General Fund Costs 96,541$ 97,561$ 94,875$ 165,311$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – 0.69 There are no recommended changes to the current level of staffing. Total authorized positions – .69 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 398 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 6529 SENIOR CTR CASE MANAGER 5501 SALARIES FULL TIME $50,829 $52,216 $50,424 $101,756 5502 SALARIES PART TIME $11,694 $9,145 $11,500 $0 5505 OVERTIME $0 $0 $0 $0 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $493 5600 RETIREMENT SYSTEM $16,421 $16,025 $14,006 $26,093 5711 HEALTH INSURANCE $4,786 $5,233 $5,912 $12,830 5712 DENTAL INSURANCE $635 $640 $648 $2,162 5713 MEDICARE $900 $895 $731 $1,475 5714 LIFE INSURANCE $390 $393 $437 $764 5715 LONG TERM DISABILITY $310 $308 $305 $714 5716 WORKERS COMPENSATION $222 $221 $866 $866 5717 VISION INSURANCE $121 $122 $132 $252 5722 HRA CITY CONTRIBUTION $0 $0 $0 $2,700 6111 GEN OFFICE SUPPLIES $1,067 $818 $1,350 $1,350 6154 TELEPHONE SERVICE $254 $1,159 $1,353 $1,353 6206 GRANT EXPENDITURES $4,529 $0 $0 $0 6219 MILEAGE REIMBURSEMENT $1,113 $1,085 $1,500 $1,500 6306 EMERGENCY FUND $2,653 $3,097 $2,400 $3,700 6307 CASE MANAGER $301 $138 $350 $350 6308 FLU SHOTS $0 $0 $0 $4,000 7011 TRAINING AND $315 $466 $2,000 $0 7197 CONTINGENCIES $0 $0 $895 $1,225 8002 IT REIMBURSEMENT $0 $5,600 $5,252 $12,789 8005 WEB SITE REIMBURSEMENT $0 $0 $813 $1,914 TOTAL EXPENDITURES $96,541 $97,560 $100,874 $178,286 399 City of Cupertino Fiscal Year 2014-2015-2015 PUBLIC RESOURCES Recreation Facilities SENIOR CENTER PROGRAMS- SENIOR ADULT RECREATION Budget Unit 110-6549 General Fund PROGRAM OVERVIEW The Senior Adult Recreation program will generate user fees of approximately $464,000 from trips, memberships, classes, and social events. Senior Center members support programs and services and give over 22,000 hours of volunteer service annually. SERVICE OBJECTIVES •Offer educational courses, group travel, and socialization opportunities to adults aged 50 and over •Provide volunteer service opportunities for adults aged 50 and over FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $828,281 for the Senior Adult Recreation Budget. This represents an increase of $56,641 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to increased contract cost for a portion of a Senior Case Manager, costs allocation charges and special projects. This budget is funded from $464,000 in estimated department and a $364,281 contribution from the general fund. BUDGET AT A GLANCE Total Revenue 464,000$ Total Expenditures 828,281 Fund Balance - General Fund Costs 364,281$ Total Staffing 1.58 % Funded by General Fund 44.0% 400 SPECIAL PROJECTS Special Project Appropriations Revenue Funding Source Description Upgrade Senior Centers Audio Visual Equipment $8000 None One time revenues related to Apple Campus 2 Project Current item is fully depreciated at 13 years old Senior Center Commercial Microwave $1400 None One time revenues related to Apple Campus 2 Project Current item is fully depreciated at 13 years old Senior Center Commercial Coffee Brewing System $3100 None One time revenues related to Apple Campus 2 Project Current item is fully depreciated at 13 years old Natural Gas Outdoor Grill $2200 None One time revenues related to Apple Campus 2 Project Current item is fully depreciated at 13 years old Tour Guide Headsets $4200 None One time revenues related to Apple Campus 2 Project Docent led tours and center presentations Countertop Steam Table for Senior Center Kitchen $1200 None One time revenues related to Apple Campus 2 Project Keep prepared food served at proper temperature Senior Center Karaoke Equipment $800 None One time revenues related to Apple Campus 2 Project Replacing old equipment Senior Center Membership Card Printer $3000 None One time revenues related to Apple Campus 2 Project Replacing old equipment TOTAL $ $23,900.00 $ 401 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the two prior fiscal years, and the Final Adopted Budget for the current Fiscal Year: Recreation & Community Services- Senior Adult Recreation Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - 464,000 464,000 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 464,000$ 464,000$ Expenditures Employee Compensation 138,113 152,540 146,632 112,150 Employee Benefits 46,891 49,118 43,025 56,879 Materials 455,441 336,768 498,950 501,950 Contract Services 10,283 12,096 17,500 51,020 Appropriations for Contingency - - 51,645 52,445 Cost Allocation - 14,200 13,888 46,437 Capital Outlay - - - - Special Projects - - - 7,400 TOTAL EXPENDITURES 650,728$ 564,722$ 771,640$ 828,281$ Fund Balance (Use of)- - - - General Fund Costs 650,728$ 564,722$ 307,640$ 364,281$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 402 STAFFING Total current authorized positions –1.58 There are no recommended changes to the current level of staffing. Total authorized positions – 1.58 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 6549 SENIOR ADULT RECREATION 5501 SALARIES FULL TIME $90,522 $106,456 $102,432 $133,680 5502 SALARIES PART TIME $44,490 $41,962 $40,700 $0 5505 OVERTIME $3,101 $4,122 $3,500 $0 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $385 5600 RETIREMENT SYSTEM $25,438 $29,599 $28,452 $36,144 5711 HEALTH INSURANCE $11,280 $9,893 $7,797 $17,572 5712 DENTAL INSURANCE $1,260 $1,485 $1,484 $2,963 5713 MEDICARE $4,485 $3,132 $1,485 $1,938 5714 LIFE INSURANCE $720 $824 $906 $1,034 5715 LONG TERM DISABILITY $540 $615 $616 $942 5716 WORKERS COMPENSATION $2,927 $3,286 $1,982 $1,982 5717 VISION INSURANCE $241 $284 $303 $347 5722 HRA CITY CONTRIBUTION $0 $0 $0 $3,697 6111 GEN OFFICE SUPPLIES $1,338 $1,969 $2,000 $2,000 6112 PRINTING & DUPLICATING $326 $0 $750 $750 6114 POSTAGE $2 $0 $250 $250 6219 MILEAGE REIMBURSEMENT $164 $65 $250 $250 6301 TRIPS $337,377 $223,801 $360,000 $360,000 6302 MEMBERSHIP $4,253 $4,747 $4,700 $4,700 6303 NEWSLETTER $9,241 $9,474 $10,000 $10,000 6304 VOLUNTEER SUPPORT $3,049 $2,893 $4,000 $7,000 6305 SENIOR SOCIALS $12,538 $12,695 $15,000 $15,000 6306 EMERGENCY FUND $39 $0 $0 $0 6307 CASE MANAGER $190 $0 $0 $0 6311 BINGO $4,655 $4,066 $6,000 $6,000 6312 COFFEE FUND $6,304 $6,049 $6,500 $6,500 6315 COMPUTER CLASSES $1,530 $1,692 $2,500 $2,500 403 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 6316 SENIOR CENTER CLASSES $67,666 $62,963 $80,000 $80,000 6320 RECREATION SCHEDULE $6,769 $5,996 $7,000 $7,000 6329 GENERAL MISCELLANEOUS $0 $368 $0 $0 7011 TRAINING AND $135 $2,937 $2,000 $7,000 7013 MAINTENTANCE OF $1,438 $2,209 $8,000 $8,000 7014 GENERAL SVC AGMT $1,490 $0 $0 $0 7071 BANK CHARGES $7,220 $6,950 $7,500 $7,500 7197 CONTINGENCIES $0 $0 $51,645 $52,445 8002 IT REIMBURSEMENT $0 $14,200 $12,026 $43,815 8005 WEB SITE REIMBURSEMENT $0 $0 $1,862 $2,622 9400 FIXED ASSET ACQUISITION $0 $0 $0 $7,400 TOTAL EXPENDITURES $650,728 $564,734 $771,640 $831,416 404 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Recreation Facilities RECREATION AND COMMUNITY SERVICES- BLUE PHEASANT RESTAURANT Budget Unit 110-6660 General Fund PROGRAM OVERVIEW The Blue Pheasant property is a 6,800 square foot leased restaurant. SERVICE OBJECTIVES •Develop a master plan for this facility with the rest of the Stevens Creek Corridor that will serve the community’s long-term goals for improvements or changes. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $6,298 for the Blue Pheasant Restaurant Budget. This represents a decrease of $24,270 under the FY 2013-14 Final Adopted Budget. The decrease is attributed primarily to the completion of a painting and landscaping special project in FY2012-13. This budget is funded from $100,000 in estimated department revenue and it is anticipated this program will add to the General Fund balance by $93,702. The following table details revenue, total expenditures, changes in fund balance and General Fund contribution by category for the three prior fiscal years, and the Final Adopted Budget for the current Fiscal Year: BUDGET AT A GLANCE Total Revenue 100,000$ Total Expenditures 6,298 Fund Balance - General Fund Costs (93,702)$ Total Staffing 0.00 % Funded by General Fund -1487.8% 405 Recreation & Community Services- Blue Pheasant Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - 100,000 100,000 Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 100,000$ 100,000$ Expenditures Employee Compensation - - - - Employee Benefits - - - - Materials 4,412 4,144 5,062 5,725 Contract Services (56) - - - Appropriations for Contingency - - 506 573 Cost Allocation - - - - Capital Outlay - - - - Special Projects - - 25,000 - TOTAL EXPENDITURES 4,356$ 4,144$ 30,568$ 6,298$ Fund Balance (Use of)- - - - General Fund Costs 4,356$ 4,144$ (69,432)$ (93,702)$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING There is no full time staff associated with this program. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 6660 BLUE PHEASANT RESTAURANT 6111 GEN OFFICE SUPPLIES $0 $0 $200 $200 6156 SEWER SERVICE $3,063 $3,063 $3,200 $3,975 6204 PROPERTY TAX $1,349 $1,081 $1,662 $1,550 7014 GENERAL SVC AGMT ($56) $0 $0 $0 406 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 7197 CONTINGENCIES $0 $0 $506 $573 9302 PAINTING LANDSCP $0 $0 $25,000 $0 TOTAL EXPENDITURES $4,356 $4,144 $30,568 $6,298 407 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Other General RECREATION AND COMMUNITY SERVICES- COMMUNITY OUTREACH Budget Unit 110-6710 General Fund PROGRAM OVERVIEW Community Outreach is responsible for facilitating communication and enhancing cultural understanding in Cupertino neighborhoods. Block leaders are instrumental in delivering timely and pertinent information to neighbors and the City. SERVICE OBJECTIVES •Aid in the development, implementation and coordination of City programs and community-building activities designed to bring Cupertino neighborhoods together. •Coordinate and disseminate useful and important information to all Cupertino residents through regular meetings and communications that build relationships and strengthen neighborhoods. •Facilitate collaboration with Emergency Preparedness and Neighborhood Watch programs. •Train residents to connect and organize neighbors and neighborhoods. •Implement the “Love Your Park” program to build relationships around neighborhood parks. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $133,273 for the Community Outreach Budget. This program was transferred into the Recreation and Community Services from Public Affairs in FY 2012-13. Historical data on this program can be found in the Public Affairs section of the budget. BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 133,273 Fund Balance - General Fund Costs 133,273$ Total Staffing 0.65 % Funded by General Fund 100.0% 408 This budget is funded entirely from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the two prior fiscal years, and the Final Adopted Budget for the current Fiscal Year: Recreation & Community Services- Community Outreach Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation - - - 67,167 Employee Benefits - - - 34,466 Materials - - - 5,000 Contract Services - - - 16,500 Appropriations for Contingency - - - 2,150 Cost Allocation - - - 7,990 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES -$ -$ -$ 133,273$ Fund Balance (Use of)- - - - General Fund Costs -$ -$ -$ 133,273$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 409 STAFFING Total current authorized positions – .75 One Community Relations Coordinator at 75% was transferred in from the Community Outreach Program from Public Affairs. Total authorized positions – .75 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 6710 COMMUNITY OUTREACH 5501 SALARIES FULL TIME $0 $0 $0 $67,167 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $180 5600 RETIREMENT SYSTEM $0 $0 $0 $18,647 5711 HEALTH INSURANCE $0 $0 $0 $9,297 5712 DENTAL INSURANCE $0 $0 $0 $1,567 5713 MEDICARE $0 $0 $0 $974 5714 LIFE INSURANCE $0 $0 $0 $554 5715 LONG TERM DISABILITY $0 $0 $0 $478 5716 WORKERS COMPENSATION $0 $0 $0 $630 5717 VISION INSURANCE $0 $0 $0 $183 5722 HRA CITY CONTRIBUTION $0 $0 $0 $1,956 6111 GEN OFFICE SUPPLIES $0 $0 $0 $3,000 6216 CONFERENCE AND $0 $0 $0 $2,000 7011 TRAINING AND $0 $0 $0 $500 7014 GENERAL SVC AGMT $0 $0 $0 $12,500 7023 INSURANCE PREMIUM $0 $0 $0 $3,500 7197 CONTINGENCIES $0 $0 $0 $2,150 8002 IT REIMBURSEMENT $0 $0 $0 $6,950 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $1,040 TOTAL EXPENDITURES $0 $0 $0 $133,273 410 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Other General RECREATION AND COMMUNITY SERVICES- EMERGENCY DISASTER PREPAREDNESS Budget Unit 110-6720 General Fund PROGRAM OVERVIEW Disaster Preparedness is responsible for ensuring that the Cupertino community and City staff are reasonably protected and prepared for emergencies and/or disasters. SERVICE OBJECTIVES •Maintain the City’s Emergency Operations Center (EOC) in a perpetual state of operational readiness. •Support the Cupertino Amateur Radio Emergency Service (CARES), Medical Reserve Corps (MRC) and Community Emergency Response Team (CERT). •Prepare, test and revise emergency response and recovery policies, plans and procedures in compliance with the California Emergency Services Act, the Standardized Emergency Management System (SEMS), and the National Incident Management System (NIMS). •Coordinate training of City staff in personal preparedness, SEMS/NIMS, and EOC functions. •Maintain effective liaison with local, state and national emergency management organizations and/or allied disaster preparedness and response agencies. •Partner with the West Side Cities and SCC Fire in establishing a regional EOC. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $61,694 for the Emergency Disaster Preparedness Budget. In Fiscal Year 2013-2014 this program was transferred in from Public Affairs to Recreation and Community Services as part of a citywide reorganization, historical costs for this program can be found there. BUDGET AT A GLANCE Total Revenue 7,600$ Total Expenditures 61,964 Fund Balance - General Fund Costs 54,364$ Total Staffing 0 % Funded by General Fund 87.7% 411 The budget includes $5,095 which represents a 50% match to the County 2013 Technology Project. This budget is funded from $7,600 in estimated department revenue resulting from charges to user departments as part of the Cost Allocation Plan (CAP) and a $54,364 contribution from the general fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the two prior fiscal years, and the Final Adopted Budget for the current Fiscal Year: Recreation & Community Services- Disaster Preparedness Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - 7,600 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ 7,600$ Expenditures Employee Compensation - - - 34,934 Employee Benefits - - - - Materials - - - 19,941 Contract Services - - - 1,994 Appropriations for Contingency - - - - Cost Allocation - - - - Capital Outlay - - - - Special Projects - - - 5,095 TOTAL EXPENDITURES -$ -$ -$ 61,964$ Fund Balance (Use of)- - - - General Fund Costs -$ -$ -$ 54,364$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 412 STAFFING There is no full time staffing associated with this program. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 6720 DISASTER PREPAREDNESS 5502 SALARIES PART TIME $0 $0 $0 $34,934 6111 GEN OFFICE SUPPLIES $0 $0 $0 $18,559 6151 ELECTRICAL SERVICE $0 $0 $0 $133 6154 TELEPHONE SERVICE $0 $0 $0 $1,243 6219 MILEAGE REIMBURSEMENT $0 $0 $0 $6 7197 CONTINGENCIES $0 $0 $0 $1,994 9400 FIXED ASSET ACQUISITION $0 $0 $0 $5,095 TOTAL EXPENDITURES $0 $0 $0 $61,964 413 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Other General RECREATION AND COMMUNITY SERVICES- NEIGHBORHOOD WATCH Budget Unit 110-6730 General Fund PROGRAM OVERVIEW Neighborhood Watch enhances public safety by providing crime prevention information to local businesses and residents. The program promotes an active relationship between the community and the Sheriff’s Office. Neighborhood Watch is the gateway volunteer development program for the city. SERVICE OBJECTIVES •Create, implement and expand neighborhood watch meetings and groups. •Maintain the Electronic Community Alert Program (E-CAP); Next Door Software System. •Participate in and support all City outreach and volunteer recruitment programs. •Organize and conduct National Night Out and other community events. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $39,344 for the Neighborhood Watch Budget. In Fiscal Year 2013-2014 this program was transferred in from Public Affairs to Recreation and Community Services as part of a citywide reorganization, historical costs for this program can be found there. This budget is funded entirely from the General Fund. BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 39,334 Fund Balance - General Fund Costs 39,334$ Total Staffing 0 % Funded by General Fund 100.0% 414 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the two prior fiscal years, and the Final Adopted Budget for the current Fiscal Year: Recreation & Community Services- Neighborhood Watch Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation - - - 34,934 Employee Benefits - - - - Materials - - - 4,000 Contract Services - - - - Appropriations for Contingency - - - - Cost Allocation - - - 400 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES -$ -$ -$ 39,334$ Fund Balance (Use of)- - - - General Fund Costs -$ -$ -$ 39,334$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING There is no full time staffing associated with this program. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 415 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 6730 NEIGHBORHOOD WATCH 5502 SALARIES PART TIME $0 $0 $0 $34,934 6111 GEN OFFICE SUPPLIES $0 $0 $0 $4,000 7197 CONTINGENCIES $0 $0 $0 $400 TOTAL EXPENDITURES $0 $0 $0 $39,334 416 City of Cupertino Fiscal Year 2014-2015 FISCAL GENERAL SERVICES Legislative/Administrative RECREATION AND COMMUNITY SERVICES- LIBRARY SERVICE Budget Unit 110-6740 General Fund In Fiscal Year 2014 this program was transferred in from the Administrative Services Department. Historical data for this program can be found in that department. PROGRAM OVERVIEW This budget augments the existing hours of library service currently provided to our community through the Santa Clara County (SCC) Library JPA. In addition, the budget includes $5,000 for the 10th anniversary celebration. SERVICE OBJECTIVES •Provide six extra hours per week of library service for our constituents. •Explore partnerships with the SCC Library for recreation and community programs. •Explore relocation of the Teen Center to the Library facility. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $371,000 for the Library Service Budget. This budget is funded from a $371,000 contribution from the general fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 371,000 Fund Balance - General Fund Costs 371,000$ Total Staffing 0 % Funded by General Fund 100.0% 417 Recreation & Community Services- Library Extra Hour Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation - - - - Employee Benefits - - - - Materials - - - 5,000 Contract Services - - - 366,000 Appropriations for Contingency - - - - Cost Allocation - - - - Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES -$ -$ -$ 371,000$ Fund Balance (Use of)- - - - General Fund Costs -$ -$ -$ 371,000$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING All staff is funded by the Santa Clara County Library System. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 6740 LIBRARY EXTRA HOURS 6326 SPEC DEPT EXP $0 $0 $0 $5,000 7018 LIBRARY SUNDAY SERVICE $0 $0 $0 $366,000 TOTAL EXPENDITURES $0 $0 $0 $371,000 418 Planning and Community Development Administration Planning/Economic Housing Services Building Director of Community DevelopmentAssistant Director of Community DevelopmentAdministrative Clerk-PlanningAssistant Planner (2)Associate Planner (3)Code Enforcement Officer (0.5)Senior Planner (3)Building OfficialAdministrative Clerk-BuildingBuilding Inspector (5)Office AssistantPermit Technician (2)Plan Check EngineerSenior Building InspectorAdministrative AssistantEconomic Development Manager419 P Final Adopted Page 2014-15 $ 239,294 Fund Dept 425 110 7200 239,294 $ 3,021,412 Fund Dept 428 110 7301 1,640,651 432 110 7302 1,327,983 436 250 7304 - 439 110 7305 52,778 441 110 7306 - $ 1,196,538 Fund Dept 444 260 7401 69,551 447 260 7403 557,000 450 260 7404 48,141 452 265 7405 481,846 456 110 7406 40,000 $ 3,981,048 Fund Dept 458 110 7501 790,810 462 110 7502 1,704,353 466 110 7503 1,165,964 470 110 7506 319,921 $ 8,438,292 TOTAL PLANNING AND COMMUNITY DEVELOPMENT Planning and Community Development Planning/Economic Development/RDA Successor General Building Construction Plan Checking Building Code Enforcement Muni Code Enforcement Affordable Housing Public Service Grants BMR Housing Human Services Grants Building Mid and Long Range Planning Successor Agency Economic Development Housing Services CDBG Administration Planning Administration Current Planning Annexations 420 Division Summary Community Development- Summary Category Revenue Taxes - - 100,000 100,000 Licenses and Permits - - 3,480,000 1,600,000 Use of Money and Property - - 45,000 28,000 Intergovernmental Revenue - - 310,000 310,943 Charges for Services - - 1,402,000 1,582,290 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - T OTAL REVENUE -$ -$ 5,337,000$ 3,621,233$ Expenditures Employee Compensation 2,105,021 2,197,110 2,403,740 2,644,988 Employee Benefits 820,280 858,872 936,444 1,125,752 Materials 478,246 606,422 415,124 956,205 Contract Services 598,467 509,537 940,042 1,254,065 Appropriations for Contingency - - 108,806 122,416 C ost Allocation 354,920 288,450 488,056 431,866 Capital Outlay 635,000 - - - S pecial Projects - 11,815 2,409,000 1,903,000 T OTAL EXPENDITURES 4,991,934$ 4,472,206$ 7,701,212$ 8,438,292$ Fund Balance - - 418,318 (1,242,405) General Fund Costs 4,991,934$ 4,472,206$ 1,945,894$ 3,574,654$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $8,438,292 for the Community Development Department. This represents an increase of $737,080 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to increases in contracts due to the department now showing advanced deposits as part of their budget and increased use of Community Development Block Grant Funding (CDBG). This budget is funded from $3,621,233 in estimated department revenue and a $6,059,464 contribution from the general fund. Special Funds within the department project using $1,242,405 in fund balances. 421 Final Adopted Expenditures Fiscal Year 2014-15 4 Year Expenditure History In Millions Administration $239,294 3% Planning $3,021,412 36% Housing Services $1,196,538 14% Building $3,981,048 47% $5.0 $4.5 $7.7 $8.4 FY2012 ACTUALS FY2013 ACTUALS FY 2014 BUDGET FY 2015 FINAL 422 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Other Protection COMMUNITY DEVELOPMENT Aarti Shrivastava, Director KEY PERFORMANCE MEASURES BY DEPARTMENT Department Strategy Measure 2012/13 Actual 2013/14 Projected Planning GOAL: Provide complete and timely technical processing of applications for discretionary land use entitlements. Provide timely technical processing of applications. Percent of applications processed within 21 working days. 99% 100% GOAL: Enhance community awareness and education of projects and programs. Expand educational programming through community outreach, including focus group meetings, postcards, mailings and newspaper ads. Number of projects where citywide postcards or 1/2 page Cupertino Courier ads were sent. Number of public input meetings for citywide programs. Number of projects 7 4 28 15 12 30 BUDGET AT A GLANCE Total Revenue 3,621,233$ Total Expenditures 8,438,292 Fund Balance (1,242,405) General Fund Costs 6,059,464$ Total Staffing 25.80 % Funded by the General Fund 71.8% 423 Department Strategy Measure 2012/13 Actual 2013/14 Projected where information was posted on City website. Housing Services GOAL: Maintain BMR units throughout City that are available to very-low, low, median and moderate income households. Maintain BMR units in Cupertino that are available to very-low, low, median and moderate income households. Monitor units on an annual basis to ensure units will be maintained in inventory. 323 units 323 units GOAL: Provide necessary support services to low and very low income Cupertino residents. Provide necessary support services to low and very-low income Cupertino residents. Provide grants to nonprofit agencies to serve low and very low income residents. 1169 households 1200 households Building GOAL: Approve building plan sets within 10 business days from submittal of building application. Approve building plan sets in a timely manner. Percent of plan sets approved within ten business days. 92% 100% GOAL: Building inspections performed within two business days from initial request. Complete building inspections in a timely manner. Percent of inspections performed within two business days from initial request. 100% 100% 424 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Other Protection ADMINISTRATION- PLANNING ADMINISTRATION Budget Unit 110-7200 General Fund PROGRAM OVERVIEW The administration and management of general office and oversight functions for the Planning Department. SERVICE OBJECTIVES •Coordinate and direct general office affairs related to planning functions. •Manage professional and administrative staff. •Prepare and implement the department budget. •Coordinate as necessary with other departments in the City. •Review and evaluate City and department goals and objectives. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $239,294 for the Planning Administration Budget. This budget is relatively unchanged since the 2013-14 Final Adopted Budget. This budget is funded from a $239,294 contribution from the General Fund. The following table details revenue, expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 239,294 Fund Balance - General Fund Costs 239,294$ Total Staffing 0.90 % Funded by the General Fund 100.0% 425 Community Development-Administration Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 152,543 151,654 154,865 133,020 Employee Benefits 62,053 64,058 65,644 54,316 Materials 7,342 10,324 9,519 10,620 Contract Services 29,679 20,969 2,705 26,955 Appropriations for Contingency - - 1,492 3,758 Cost Allocation 8,900 14,700 17,357 10,625 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 260,517$ 261,705$ 251,582$ 239,294$ Fund Balance - - - - General Fund Costs 260,517$ 261,705$ 251,582$ 239,294$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – 1.41 Recommend a reallocation resulting in a decrease of 0.51 to the current level of staffing. Total authorized positions – .90 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 426 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 7200 PLANNING ADMINISTRATION 5501 SALARIES FULL TIME $144,744 $151,018 $151,865 $130,720 5502 SALARIES PART TIME $7,745 $636 $0 $0 5505 OVERTIME $54 $0 $3,000 $2,300 5506 CAR ALLOWAMCE $3,600 $3,600 $3,600 $1,440 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $369 5600 RETIREMENT SYSTEM $40,180 $40,478 $42,184 $36,291 5710 EMPLOYEE BENEFITS ($1,179) $0 $0 $0 5711 HEALTH INSURANCE $13,007 $14,060 $13,138 $8,367 5712 DENTAL INSURANCE $1,265 $1,323 $1,320 $1,410 5713 MEDICARE $2,854 $2,264 $2,254 $2,088 5714 LIFE INSURANCE $864 $902 $990 $596 5715 LONG TERM DISABILITY $647 $634 $920 $862 5716 WORKERS COMPENSATION $572 $544 $968 $968 5717 VISION INSURANCE $242 $253 $271 $165 5722 HRA CITY CONTRIBUTION $0 $0 $0 $1,760 6111 GEN OFFICE SUPPLIES $1,674 $3,211 $1,300 $1,300 6115 MEETING EXPENSES $1,013 $1,007 $1,000 $1,600 6154 TELEPHONE SERVICE $837 $1,080 $819 $920 6216 CONFERENCE/MBRSP DUES $2,789 $3,499 $5,400 $5,800 6226 MEMBERSHIP AND DUES $1,030 $1,527 $1,000 $1,000 7011 TRAINING AND $779 $720 $1,600 $1,600 7013 MAINTENTANCE OF $28,539 $17,429 $1,105 $25,105 7014 GENERAL SVC AGMT $361 $2,820 $0 $0 7109 ERGONOMICS $0 $0 $0 $250 7197 CONTINGENCIES $0 $0 $1,492 $3,758 8002 IT REIMBURSEMENT $8,900 $14,700 $15,400 $9,377 8005 WEB SITE REIMBURSEMENT $0 $0 $1,957 $1,248 TOTAL EXPENDITURES $260,517 $261,704 $251,583 $239,294 427 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Other Protection CURRENT PLANNING Budget Unit 110-7301 General Fund PROGRAM OVERVIEW The current planning program serves to review projects and implement City ordinances and the General Plan goals/objectives through the permitting process. SERVICE OBJECTIVES •Maintain a high level of customer service. •Provide assistance at the public counter, over the telephone, or via email. •Implement the City's General Plan and Zoning Ordinance. •Evaluate Planning applications for consistency with City ordinance, General Plan goals and applicable State and Federal regulations. •Coordinate internal review of Planning applications with other City departments. •Conduct environmental review of projects in compliance with California Environmental Quality Act (CEQA) and applicable regional, State and Federal regulations. •Provide technical analysis and recommendations to the Council, Planning Commission and Design Review Committee. •Administer the review of projects including finalizing building permits related to Planning requirements. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $1,640,651 for the Current Planning Budget. This represents a decrease of $771,922 under the FY 2013-14 Final Adopted Budget. The decrease is attributed primarily to a one-time special project related to Apple Campus 2 that was budgeted in FY 2013-14. BUDGET AT A GLANCE Total Revenue 1,000,000$ Total Expenditures 1,640,651 Fund Balance - General Fund Costs 640,651$ Total Staffing 7.10 % Funded by the General Fund 39.0% 428 This budget is funded from $1,000,000 in estimated department revenue and a $640,651 contribution from the General Fund. SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Rosebowl $ 35,000 $ 35,000 General Fund Rosebowl Main Street $ 5,000 $ 5,000 Main Street TOTAL $ 40,000 $ 40,000 The following table details revenue, expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: Community Development - Current Planning Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - 1,324,000 1,000,000 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 1,324,000$ 1,000,000$ Expenditures Employee Compensation 596,657 658,377 798,866 729,333 Employee Benefits 236,192 257,563 293,169 294,099 Materials 14,676 18,909 25,857 22,472 Contract Services 749 2,829 405,920 406,344 Appropriations for Contingency - - 43,178 42,881 Cost Allocation 43,600 68,000 100,583 105,522 Capital Outlay - - - - Special Projects - - 745,000 40,000 TOTAL EXPENDITURES 891,874$ 1,005,678$ 2,412,573$ 1,640,651$ Fund Balance - - - - General Fund Costs 891,874$ 1,005,678$ 1,088,573$ 640,651$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 429 STAFFING Total current authorized positions – 7.81 Recommend a reallocation resulting in a decrease of 0.71 to the current level of staffing Total authorized positions – 7.10 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 7301 CURRENT PLANNING 5501 SALARIES FULL TIME $579,615 $637,091 $765,942 $653,233 5502 SALARIES PART TIME $12,918 $13,060 $25,960 $60,000 5503 EXCESS MED PAY $1,974 $1,490 $964 $0 5505 OVERTIME $2,150 $6,736 $6,000 $16,100 5506 CAR ALLOWAMCE $0 $0 $0 $720 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $2,345 5600 RETIREMENT SYSTEM $155,180 $165,382 $190,261 $174,735 5710 EMPLOYEE BENEFITS ($684) $0 $0 $0 5711 HEALTH INSURANCE $50,592 $56,266 $67,219 $66,009 5712 DENTAL INSURANCE $5,974 $6,350 $7,333 $11,126 5713 MEDICARE $9,443 $10,323 $11,120 $9,569 5714 LIFE INSURANCE $4,390 $4,815 $5,769 $4,517 5715 LONG TERM DISABILITY $3,041 $3,220 $4,605 $4,527 5716 WORKERS COMPENSATION $7,115 $9,994 $5,362 $5,362 5717 VISION INSURANCE $1,141 $1,213 $1,500 $1,299 5722 HRA CITY CONTRIBUTION $0 $0 $0 $13,890 6111 GEN OFFICE SUPPLIES $5,738 $10,126 $7,200 $7,200 6112 PRINTING & DUPLICATING $87 ($788) $700 $0 6121 SML TOOLS & EQUIPMENT $0 $0 $5,600 $1,040 6154 TELEPHONE SERVICE $2,848 $3,327 $2,457 $3,282 6216 CONFERENCE/MBRSP DUES $2,889 $3,733 $8,100 $8,800 6219 MILEAGE REIMBURSEMENT $102 $11 $200 $150 6226 MEMBERSHIP AND DUES $3,012 $2,500 $1,600 $2,000 7011 TRAINING AND $413 $2,456 $4,800 $4,500 7013 MAINTENTANCE OF $0 $0 $6,120 $6,304 7014 GENERAL SVC AGMT $336 $373 $395,000 $5,500 7109 ERGONOMICS $0 $0 $0 $3,040 430 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 7121 REFUNDABLE DEPOSITS $0 $0 $0 $387,000 7197 CONTINGENCIES $0 $0 $43,178 $42,881 8002 IT REIMBURSEMENT $43,600 $68,000 $76,471 $73,972 8004 CITY CHANNEL REIMB $0 $0 $14,906 $21,702 8005 WEB SITE REIMBURSEMENT $0 $0 $9,206 $9,848 9327 APPLE 2 CAMPUS $0 $0 $745,000 $0 9333 ROSEBOWL $0 $0 $0 $5,000 9334 MAIN STREET $0 $0 $0 $35,000 TOTAL EXPENDITURES $891,874 $1,005,678 $2,412,573 $1,640,651 431 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Other Protection MID AND LONG RANGE PLANNING Budget Unit 110-7302 General Fund PROGRAM OVERVIEW The long range planning programs assists the community in preparing, reviewing and amending documents including the General Plan, Specific Plans, conceptual plans, the Municipal Code, including the Zoning Ordinance. Additionally, the program anticipates and evaluates trends, and develops strategies and plans to help the City address change. SERVICE OBJECTIVES •Review and amend the City's General Plan, Housing Element, and Municipal Code, including the Zoning Ordinance, Specific, Conceptual and Master Plans. •Ensure that City processes and regulations are in compliance with State and Federal regulations. •Review and implement policies in the General Plan, Housing Element, Zoning Ordinance, Specific, Conceptual and Master Plans. •Coordinate with various regional, State and Federal agencies on projects. •Facilitate the planning and implementation of the City Councils annual community development goals and objectives. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $1,327,983 for the Mid and Long Range Planning Budget. This represents an increase of $846,453 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to several special projects that are budgeted this fiscal year. This budget is funded from $32,290 in estimated department revenue and a $1,295,693 contribution from the General Fund. BUDGET AT A GLANCE Total Revenue 32,290$ Total Expenditures 1,327,983 Fund Balance - General Fund Costs 1,295,693$ Total Staffing 2.00 % Funded by the General Fund 97.6% 432 SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description GPA Project $ 170,000 $ 170,000 General Fund GPA Project Housing Element $ 65,000 $ 65,000 Housing Element N. De Anza $ 110,000 $ 110,000 N. De Anza Parking Ordinance $ 170,000 $ 170,000 Parking Ordinance Vallco $ 20,000 $ 20,000 Vallco Oaks $ 5,000 $ 5,000 Oaks Heart of the City $ 443,000 $ 443,000 Heart of the City TOTAL $ $983,000 $ $983,000 The following table details revenue, expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: 433 Community Development - Mid and Long Range Planning Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - 78,000 32,290 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 78,000$ 32,290$ Expenditures Employee Compensation 121,369 128,935 131,047 208,569 Employee Benefits 45,992 47,123 48,800 89,838 Materials 6,329 20,699 5,746 4,381 Contract Services 8,297 45,334 6,508 1,700 Appropriations for Contingency - - 1,225 608 Cost Allocation 4,600 11,800 26,204 39,887 Capital Outlay - - - - Special Projects - - 265,000 983,000 TOTAL EXPENDITURES 186,587$ 253,891$ 484,530$ 1,327,983$ Fund Balance - - - - General Fund Costs 186,587$ 253,891$ 406,530$ 1,295,693$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – 1.03 Recommend a reallocation resulting in an increase of 0.97 to the current level of staffing. Total authorized positions – 2.00 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 434 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 7302 MID LONG TERM PLANNING 5501 SALARIES FULL TIME $120,766 $124,191 $123,807 $203,969 5502 SALARIES PART TIME $603 $4,723 $7,240 $0 5505 OVERTIME $0 $21 $0 $4,600 5506 CAR ALLOWAMCE $0 $0 $0 $720 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $658 5600 RETIREMENT SYSTEM $32,009 $32,573 $34,390 $56,089 5711 HEALTH INSURANCE $9,433 $9,798 $9,243 $18,592 5712 DENTAL INSURANCE $954 $960 $965 $3,132 5713 MEDICARE $1,796 $1,905 $1,795 $3,054 5714 LIFE INSURANCE $677 $680 $752 $1,221 5715 LONG TERM DISABILITY $506 $490 $749 $1,386 5716 WORKERS COMPENSATION $434 $533 $707 $707 5717 VISION INSURANCE $183 $184 $198 $368 5722 HRA CITY CONTRIBUTION $0 $0 $0 $3,911 6111 GEN OFFICE SUPPLIES $2,960 $9,169 $1,000 $1,000 6121 SML TOOLS & EQUIPMENT $0 $0 $1,400 $260 6154 TELEPHONE SERVICE $508 $520 $546 $521 6216 CONFERENCE/MBRSP DUES $2,861 $2,370 $2,400 $2,200 6226 MEMBERSHIP AND DUES $0 $0 $400 $400 6229 GREEN BLDG $0 $8,640 $0 $0 7011 TRAINING AND $0 $0 $1,200 $1,100 7013 MAINTENTANCE OF $0 $0 $808 $0 7014 GENERAL SVC AGMT $8,297 $895,503 $4,500 $0 7109 ERGONOMICS $0 $0 $0 $760 7197 CONTINGENCIES $0 $0 $1,225 $608 8002 IT REIMBURSEMENT $4,600 $11,800 $10,084 $20,837 8004 CITY CHANNEL REIMB $0 $0 $14,906 $16,276 8005 WEB SITE REIMBURSEMENT $0 $0 $1,214 $2,774 9328 GPA PROJECT $0 $0 $0 $170,000 9330 HOUSING ELEMENT $0 $0 $250,000 $65,000 9335 N. DEANZA $0 $0 $15,000 $110,000 9336 PARKING ORDINANCE $0 $0 $0 $170,000 9343 VALLCO $0 $0 $0 $20,000 9344 OAKS $0 $0 $0 $5,000 9346 Heart of the City (HOC) $0 $0 $0 $443,000 TOTAL EXPENDITURES $186,586 $1,104,060 $484,529 $1,327,983 435 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways PLANNING/RDA SUCCESSOR AGENCY- SUCCESSOR AGENCY Budget Unit 110-7304 General Fund PROGRAM OVERVIEW In Fiscal Year 2013-2014 this program was completed. Prior year actual costs are included to provide historical costs. Once all prior year actuals are $0 this program will be removed from the budget. 436 Community Development - Successor Agency Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 145,264 45,117 - - Employee Benefits 36,344 15,112 - - Materials 31,352 4,514 - - Contract Services 190,569 - - - Appropriations for Contingency - - - - Cost Allocation - - - - Capital Outlay 635,000 - - - Special Projects - - - - TOTAL EXPENDITURES 1,038,529$ 64,743$ -$ -$ Fund Balance - - - - General Fund Costs 1,038,529$ 64,743$ -$ -$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING There is no staffing associated with this program. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 7304 SUCCESSOR AGENCY TRUST 5501 SALARIES FULL TIME $138,069 $45,089 $0 $0 5502 SALARIES PART TIME $7,195 $28 $0 $0 5600 RETIREMENT SYSTEM $138 $11,619 $0 $0 5710 EMPLOYEE BENEFITS $35,541 $0 $0 $0 437 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 5711 HEALTH INSURANCE $482 $2,106 $0 $0 5712 DENTAL INSURANCE $34 $224 $0 $0 5713 MEDICARE $79 $640 $0 $0 5714 LIFE INSURANCE $26 $172 $0 $0 5715 LONG TERM DISABILITY $20 $154 $0 $0 5716 WORKERS COMPENSATION $19 $154 $0 $0 5717 VISION INSURANCE $6 $43 $0 $0 6335 PASS-THRU EXPENDITURE $31,352 $0 $0 $0 7014 GENERAL SVC AGMT $190,569 $4,514 $0 $0 7014 GENERAL SVC AGMT $214,933 $0 $0 $0 9300 FACILITY IMPROVEMENTS $635,000 $635,000 $0 $0 TOTAL EXPENDITURES $1,253,463 $699,742 $0 $0 438 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Other Protection ADMINISTRATION- ANNEXATIONS Budget Unit 110-7305 General Fund PROGRAM OVERVIEW This is a new program in FY 2013-14 created to account for annexations of property into/out of City limits. SERVICE OBJECTIVES •Identify and process annexations FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $52,778 for the Annexations Budget. This budget is unchanged since the adoption of the 2013-14 Final Adopted Budget. This budget is funded from a $52,778 contribution from the General Fund. The following table details revenue, expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years, and the Final Adopted Budget for the current fiscal year: BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 52,778 Fund Balance - General Fund Costs 52,778$ Total Staffing - % Funded by the General Fund 100% 439 Community Development- Annexations Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation - - - - Employee Benefits - - - - Materials - - - - Contract Services - - 47,980 47,980 Appropriations for Contingency - - 4,798 4,798 Cost Allocation - - - - Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES -$ -$ 52,778$ 52,778$ Fund Balance - - - - General Fund Costs -$ -$ 52,778$ 52,778$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING There is no staffing associated with this program. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 7305 ANNEXATIONS 7014 GENERAL SVC AGMT $0 $0 $47,980 $47,980 7197 CONTINGENCIES $0 $0 $4,798 $4,798 TOTAL EXPENDITURES $0 $0 $52,778 $52,778 440 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Other Protection PLANNING/ECONOMIC DEVELOPMENT- ECONOMIC DEVELOPMENT Budget Unit 110-7306 General Fund PROGRAM OVERVIEW In Fiscal Year 2013-141 this program was transferred to Administration. A complete discussion of this program can be found in that section. This program is included in Planning and Community Development to preserve historical revenue and expenditure data. Once all prior year actuals are zero, this program will be removed from the budget. The following table details revenue, expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: 441 Community Development- Economic Development Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 46,867 74,195 - - Employee Benefits 23,631 24,710 - - Materials 9,640 24,976 - - Contract Services 5,675 450 - - Appropriations for Contingency - - - - Cost Allocation - 12,000 - - Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 85,813$ 136,331$ -$ -$ Fund Balance - - - - General Fund Costs 85,813$ 136,331$ -$ -$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 7306 ECONOMIC DEVELOPMENT 5501 SALARIES FULL TIME $46,867 $36,372 $0 $0 5502 SALARIES PART TIME $0 $37,684 $0 $0 5505 OVERTIME $0 $139 $0 $0 5600 RETIREMENT SYSTEM $17,052 $18,671 $0 $0 5710 EMPLOYEE BENEFITS ($4,101) $0 $0 $0 5711 HEALTH INSURANCE $6,437 $2,688 $0 $0 5712 DENTAL INSURANCE $637 $347 $0 $0 5713 MEDICARE $1,279 $1,259 $0 $0 442 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 5714 LIFE INSURANCE $489 $267 $0 $0 5715 LONG TERM DISABILITY $353 $187 $0 $0 5716 WORKERS COMPENSATION $1,365 $1,225 $0 $0 5717 VISION INSURANCE $122 $66 $0 $0 6111 GEN OFFICE SUPPLIES $206 $2,093 $0 $0 6112 PRINTING & DUPLICATING $0 $1,001 $0 $0 6115 MEETING EXPENSES $0 $0 $0 $0 6121 SML TOOLS & EQUIPMENT $0 $0 $0 $0 6216 CONFERENCE AND $30 $260 $0 $0 6219 MILEAGE REIMBURSEMENT $99 $67 $0 $0 6225 CHAMBER OF COMMERCE $9,305 $17,305 $0 $0 6226 MEMBERSHIP AND DUES $0 $4,250 $0 $0 6326 SPECIAL DEPARTMENTAL $0 $0 $0 $0 7014 GENERAL SVC AGMT $5,675 $450 $0 $0 7017 LANGUAGE SERVICES $0 $0 $0 $0 7109 ERGONOMICS $0 $0 $0 $0 7197 CONTINGENCIES $0 $0 $0 $0 8002 IT REIMBURSEMENT $0 $12,000 $0 $0 8004 CITY CHANNEL REIMB $0 $0 $0 $0 TOTAL EXPENDITURES $85,813 $136,331 $0 $0 443 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Other Protection HOUSING SERVICES- CDBG GENERAL ADMINISTRATION Budget Unit 260-7401 Special Revenue PROGRAM OVERVIEW The General Administration of the Community Development Block Grant (CDBG) federal entitlement program consists of the overall program administration costs, including staff time and employee benefits. The CDBG program is a federal entitlement program which serves low and very-low income Cupertino residents. SERVICE OBJECTIVES •Prepare and submit an Annual Plan yearly to the Department of Housing and Urban Development (HUD). •Prepare and submit CAPER on annual basis to HUD. •Prepare and submit to HUD a Consolidated Plan every 5-7 years. •Meet quarterly with Santa Clara County CDBG Coordinators. •Conduct two public hearings per year to allocate CDBG funding. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $69,551 for the CDBG General Administration Budget. This represents a decrease of $71,527 under the FY 2013-14 Final Adopted Budget. The decrease is attributed primarily to the budgeting of only salary and benefit related expenses in this budget. This budget is funded from $148,078 in estimated department and will add $78,527 to fund 260 fund balances. BUDGET AT A GLANCE Total Revenue 148,078$ Total Expenditures 69,551 Fund Balance 78,527 General Fund Costs -$ Total Staffing 0.47 % Funded by the General Fund 0.0% 444 The following table details revenue, expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years, and the Final Adopted Budget for the current fiscal year: Community Development- Housing CDBG Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - 33,000 28,000 Intergovernmental Revenue - - 120,078 120,078 Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - TOTAL REVENUE -$ -$ 153,078$ 148,078$ Expenditures Employee Compensation 53,023 42,099 45,389 49,000 Employee Benefits 20,974 16,049 18,344 20,551 Materials 7,172 560 7,156 - Contract Services - - 337 - Appropriations for Contingency - - 749 - Cost Allocation - - 68,952 - Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 81,169$ 58,708$ 140,927$ 69,551$ Fund Balance - - (81,103) 78,527 General Fund Costs 81,169$ 58,708$ 68,952$ -$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – 0.43 Recommend a reallocation resulting in an increase of 0.04 to the current level of staffing. Total authorized positions – 0.47 445 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 7401 CDBG GENERAL ADMIN 5501 SALARIES FULL TIME $53,023 $42,099 $45,389 $49,000 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $235 5600 RETIREMENT SYSTEM $14,152 $11,114 $12,608 $12,390 5711 HEALTH INSURANCE $4,527 $3,224 $3,684 $4,370 5712 DENTAL INSURANCE $496 $370 $404 $736 5713 MEDICARE $810 $629 $658 $710 5714 LIFE INSURANCE $380 $284 $341 $360 5715 LONG TERM DISABILITY $229 $200 $272 $343 5716 WORKERS COMPENSATION $284 $157 $295 $295 5717 VISION INSURANCE $95 $71 $83 $95 5722 HRA CITY CONTRIBUTION $0 $0 $0 $1,017 6111 GEN OFFICE SUPPLIES $1 $0 $0 $0 6206 GRANT EXPENDITURES $7,156 $0 $7,156 $0 6216 CONFERENCE AND $15 $560 $0 $0 7013 MAINTENTANCE OF $0 $0 $337 $0 7197 CONTINGENCIES $0 $0 $749 $0 8002 IT REIMBURSEMENT $0 $0 $3,470 $0 8004 CITY CHANNEL REIMB $0 $0 $29,812 $0 8005 WEB SITE REIMBURSEMENT $0 $0 $507 $0 8006 CC CAP ALLOCATION $0 $0 $1,149 $0 8007 CM CAP ALLOCATION $0 $0 $1,679 $0 8008 ENV AFFAIRS CAP ALLO $0 $0 $531 $0 8009 ECON DEV CAP ALLO $0 $0 $408 $0 8016 CITY CLERK CAP ALLOC $0 $0 $5,338 $0 8017 CITY ATTORNEY CAP ALLOC $0 $0 $20,054 $0 8018 PUBLIC AFFAIRS CAP ALLOC $0 $0 $824 $0 8019 DISASTER PREP CAP ALLOC $0 $0 $277 $0 8022 ADMIN SERV CAP $0 $0 $1,279 $0 8023 FINANCE CAP ALLOC $0 $0 $2,424 $0 8024 HUMAN RESOURCES CAP $0 $0 $1,200 $0 TOTAL EXPENDITURES $81,169 $58,707 $140,928 $69,551 446 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Other Protection HOUSING SERVICES- CDBG PROGRAM – CAPITAL GRANTS Budget Unit 260-7403 General Fund PROGRAM OVERVIEW This portion of the CDBG program encompasses grants/loans to non-profit developers and agencies to purchase land/units for affordable housing. SERVICE OBJECTIVES •Issue RFP on an annual basis for affordable housing development projects. •Make funding recommendations to Housing Commission and City Council. •Coordinate entitlement process with the Planning Division for affordable development projects. •Monitor project progress of grantees through construction phase. •Coordinate CEQA/NEPA process for all affordable developments. •Review quarterly reports from developers and enter data into HUD IDIS program. •Coordinate preparation of all grant/loan agreements, Deeds of Trust, Promissory Notes and Regulatory Agreements. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $557,000 for the CDBG-Capital Grants Budget. This represents an increase of $342,786 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to increased material costs associated with a new multi-family residential rehabilitation grant. This budget is funded from $147,362 in estimated department revenue and the use of $409,638 in fund balance. BUDGET AT A GLANCE Total Revenue 147,362$ Total Expenditures 557,000 Fund Balance (409,638) General Fund Costs 819,276$ Total Staffing - % Funded by the General Fund 147.1% 447 The following table details revenue, expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: Community Development- Affordable Housing - Capital Grants Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - 147,362 147,362 Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 147,362$ 147,362$ Expenditures Employee Compensation - - - - Employee Benefits - - - - Materials 170,715 324,887 133,965 557,000 Contract Services - - - - Appropriations for Contingency - - 13,397 - Cost Allocation - - 66,852 - Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 170,715$ 324,887$ 214,214$ 557,000$ Fund Balance - - - (409,638) General Fund Costs 170,715$ 324,887$ 66,852$ -$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING There is no staffing associated with this program. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 448 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 7403 AFFORDABLE HOUSING 6206 GRANT EXPENDITURES $170,715 $365,227 $133,965 $557,000 7197 CONTINGENCIES $0 $0 $13,397 $0 8006 CC CAP ALLOCATION $0 $0 $10,144 $0 8007 CM CAP ALLOCATION $0 $0 $7,152 $0 8008 ENV AFFAIRS CAP ALLO $0 $0 $2,273 $0 8009 ECON DEV CAP ALLO $0 $0 $1,737 $0 8017 CITY ATTORNEY CAP ALLOC $0 $0 $20,054 $0 8018 PUBLIC AFFAIRS CAP ALLOC $0 $0 $7,272 $0 8019 DISASTER PREP CAP ALLOC $0 $0 $2,450 $0 8022 ADMIN SERV CAP $0 $0 $5,445 $0 8023 FINANCE CAP ALLOC $0 $0 $10,325 $0 TOTAL EXPENDITURES $170,715 $365,227 $214,214 $557,000 449 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Other Protection HOUSING SERVICES- CDBG PUBLIC SERVICE GRANTS Budget Unit 260-7404 General Fund PROGRAM OVERVIEW Fifteen percent of the City of Cupertino’s CDBG entitlement is reserved for grants to nonprofit agencies serving low and very low income Cupertino residents. The agencies provide food, job training, emergency housing, legal assistance, etc. SERVICE OBJECTIVES •On a quarterly basis, monitor grants, disburse funding, and collect demographic information from each sub-recipient awarded funding through this program. •On a bi-annual basis, issue RFP for grants, review grant applications, make funding recommendations. •Make presentation to City Council on funding recommendations. •On an annual basis, prepare grant agreement or amend grant agreement for each grantee. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $48,141 for the CDBG-Public Service Grants Budget. This represents an increase of $5,581 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to increases in material costs. This budget is funded from $43,503 in estimated department revenue and the use of $4,638 in fund balance. This budget is funded from $42,560 in grant revenue. The following table details revenue, expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: BUDGET AT A GLANCE Total Revenue 43,503$ Total Expenditures 48,141 Fund Balance (4,638) General Fund Costs -$ Total Staffing - % Funded by the General Fund 0.0% 450 Community Development- CDBG Public Service Grants Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - 42,560 43,503 Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 42,560$ 43,503$ Expenditures Employee Compensation - - - - Employee Benefits - - - - Materials 82,237 45,281 42,560 48,141 Contract Services - - - - Appropriations for Contingency - - - - Cost Allocation - - - - Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 82,237$ 45,281$ 42,560$ 48,141$ Fund Balance - - - (4,638) General Fund Costs 82,237$ 45,281$ -$ -$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING There is no staffing associated with this program. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 7404 PUBLIC SERVICE GRANTS 6206 GRANT EXPENDITURES $82,237 $45,281 $42,560 $48,141 TOTAL EXPENDITURES $82,237 $45,281 $42,560 $48,141 451 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Other Protection HOUSING SERVICES- AFFORDABLE HOUSING-BMR Budget Unit 265-7405 General Fund PROGRAM OVERVIEW This program covers administration of the Below Market Rate (BMR) program. SERVICE OBJECTIVES •Contract with West Valley Community Services (WVCS) on an annual basis. •Prepare and monitor agreement for services between the City of Cupertino and WVCS. •Review quarterly reports submitted by WVCS. •Process quarterly reimbursement requests from WVCS. •Provide technical assistance to WVCS in the administration of the BMR program. •Review lot book reports prepared by independent contractor for each of the ownership BMR units in the BMR program. •Review and maintain “Policy and Procedures Manual for Administering Deed Restricted Affordable Housing Units.” •Review and maintain Inclusionary Housing Program Manual. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $481,846 for the Affordable Housing BMR Budget. This represents an increase of $151,874 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to two special projects included as part of this year’s budget. This budget is funded from $100,000 in estimated department revenue and the use of $381,846 in fund balance. BUDGET AT A GLANCE Total Revenue 100,000$ Total Expenditures 481,846 Fund Balance (381,846) General Fund Costs -$ Total Staffing 0.33 % Funded by the General Fund 0.0% 452 SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Nexis Study $ 60,000 $ 60,000 Fund Balance Nexis Study Consolidated Plan $ 40,000 $ 40,000 Consolidated Plan TOTAL $ 100,000 $ 100,000 The following table details revenue, expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: Community Development - BMR Housing Category Revenue Taxes - - 100,000 100,000 Licenses and Permits - - - - Use of Money and Property - - 12,000 - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 112,000$ 100,000$ Expenditures Employee Compensation 23,431 23,061 24,561 31,096 Employee Benefits 8,567 9,141 10,165 13,387 Materials 101,704 113,237 133,246 266,863 Contract Services 43,442 56,853 53,000 70,500 Appropriations for Contingency - - - - Cost Allocation - 2,300 - - Capital Outlay - - - - Special Projects - - 109,000 100,000 TOTAL EXPENDITURES 177,144$ 204,592$ 329,972$ 481,846$ Fund Balance - - 141,972 (381,846) General Fund Costs 177,144$ 204,592$ 76,000$ -$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 453 STAFFING Total current authorized positions – 0.25 Recommend a reallocation resulting in an increase of 0.08 to the current level of staffing. Total authorized positions – 0.33 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 7405 BMR HOUSING 5501 SALARIES FULL TIME $21,219 $23,061 $24,561 $31,096 5502 SALARIES PART TIME $2,212 $0 $0 $0 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $165 5600 RETIREMENT SYSTEM $5,664 $6,090 $6,822 $7,863 5711 HEALTH INSURANCE $1,821 $2,052 $2,195 $3,068 5712 DENTAL INSURANCE $195 $227 $235 $517 5713 MEDICARE $502 $355 $356 $451 5714 LIFE INSURANCE $143 $167 $190 $229 5715 LONG TERM DISABILITY $123 $118 $147 $217 5716 WORKERS COMPENSATION $84 $89 $172 $172 5717 VISION INSURANCE $37 $43 $48 $60 5722 HRA CITY CONTRIBUTION $0 $0 $0 $645 6111 GEN OFFICE SUPPLIES $2,252 $4,251 $2,500 $1,500 6121 SML TOOLS & EQUIPMENT $0 $0 $0 $500 6154 TELEPHONE SERVICE $0 $134 $546 $45 6206 GRANT EXPENDITURES $0 $0 $0 $125,818 6216 CONFERENCE/MBRSP DUES $0 $0 $2,800 $3,000 6226 MEMBERSHIP AND DUES $1,414 $1,941 $2,400 $2,000 6326 SPECIAL DEPARTMENTAL $98,038 $106,911 $125,000 $134,000 6326 SPECIAL DEPARTMENTAL ($8) $0 $0 $0 7011 TRAINING AND $0 $0 $500 $500 7014 GENERAL SVC AGMT $13,442 $41,524 $7,500 $18,500 7075 LEGAL COSTS $0 $377 $15,000 $20,000 7105 RENTAL MEDIATION $30,000 $30,000 $30,000 $30,000 7109 ERGONOMICS $0 $0 $0 $1,500 8002 IT REIMBURSEMENT $0 $2,300 $0 $0 9330 HOUSING ELEMENT $0 $0 $109,000 $0 454 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 9331 NEXIS STUDY $0 $0 $0 $60,000 9345 CONSOLIDATED PLAN $0 $0 $0 $40,000 TOTAL EXPENDITURES $177,136 $219,638 $329,972 $481,846 455 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Other Protection HOUSING SERVICES- HUMAN SERVICES GRANTS Budget Unit 110-7406 General Fund PROGRAM OVERVIEW The City of Cupertino sets aside $40,000 from its General Fund for non-profit agencies providing services to Cupertino low and very-low income. SERVICE OBJECTIVES •On a quarterly basis, monitor grants, disburse funding, and collect demographic information from each sub-recipient of this program. •On a bi-annual basis, issue RFP for grants, review grant applications, and make funding recommendations. •Present funding recommendations to City Council. •On an annual basis, prepare or amend grant agreement for each grantee. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $40,000 for the Human Services Grant Budget. This budget is relatively unchanged since the 2013-14 Final Adopted Budget. This budget is funded entirely from the General Fund. The following table details revenue, expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 40,000 Fund Balance - General Fund Costs 40,000$ Total Staffing - % Funded by the General Fund 100.0% 456 Community Development- Human Services Grants Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation - - - - Employee Benefits - - - - Materials - - - - Contract Services 36,870 48,064 41,000 40,000 Appropriations for Contingency - - - - Cost Allocation - - - - Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 36,870$ 48,064$ 41,000$ 40,000$ Fund Balance - - - - General Fund Costs 36,870$ 48,064$ 41,000$ 40,000$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING There is no staffing associated with this program. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 7406 HUMAN SERVICE GRANTS 7102 HUMAN SERVICE PROGRAM $36,870 $48,064 $41,000 $40,000 TOTAL EXPENDITURES $36,870 $48,064 $41,000 $40,000 457 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Other Protection BUILDING- GENERAL BUILDING Budget Unit 110-7501 General Fund PROGRAM OVERVIEW The General Building program protects residents of Cupertino by enforcing standards to safeguard life, health, safety and welfare of residents, workers, and visitors to Cupertino through effective administration and enforcement of adopted codes and ordinances, which regulate the design, construction, use, occupancy, location and maintenance of all buildings and structures. SERVICE OBJECTIVES •Provide efficient and friendly service that will assist customers with their building permit goals and objectives; continue to streamline the workflow process to provide efficient and friendly customer service. •Work proactively to enhance the public interface and information systems. •Continue efforts to create a more effective records management system and land use data system using Geographic Information System (GIS). •Increase staff knowledge through in-house training, meetings and seminars. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $790,810 for the General Building Budget. This represents a decrease of $34,741 under the FY 2013-14 Final Adopted Budget. The decrease is primarily attributed to a reallocation of staffing and is offset by increases in special projects. This budget is funded from $266,000 in estimated department revenue and a $524,810 contribution from the general fund. BUDGET AT A GLANCE Total Revenue 266,000$ Total Expenditures 790,810 Fund Balance (524,810) General Fund Costs -$ Total Staffing 2.60 % Funded by the General Fund 0.0% 458 SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Scanning Project $ 80,000 $ 80,000 General Fund Scanning of Building records Fee Study $ 200,000 $ 200,000 Comprehensive Fee Study TOTAL $ 280,000 $ 280,000 The following table details revenue, expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: Community Development- General Building Category Revenue Taxes - - - - Licenses and Permits - - 1,183,000 266,000 Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 1,183,000$ 266,000$ Expenditures Employee Compensation 407,824 463,138 494,363 272,549 Employee Benefits 159,155 181,629 193,771 116,561 Materials 32,502 25,150 24,873 17,100 Contract Services 34,831 4,383 7,549 16,300 Appropriations for Contingency - - 3,242 3,340 Cost Allocation 293,220 112,550 101,753 84,960 Capital Outlay - - - - Special Projects - 11,815 - 280,000 TOTAL EXPENDITURES 927,532$ 798,665$ 825,551$ 790,810$ Fund Balance - - 357,449 (524,810) General Fund Costs 927,532$ 798,665$ -$ -$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 459 STAFFING Total current authorized positions – 5.5 FTE Recommend a reallocation resulting in a decrease of 2.9 to the current level of staffing. Total authorized positions – 2.6 FTE 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 7501 GENERAL BUILDING 5501 SALARIES FULL TIME $401,337 $442,526 $473,819 $250,549 5502 SALARIES PART TIME $2,284 $15,380 $14,000 $20,000 5503 EXCESS MED PAY $1,491 $894 $544 $0 5505 OVERTIME $2,712 $4,338 $6,000 $2,000 5506 CAR ALLOWAMCE $0 $0 $0 $360 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $2,107 5600 RETIREMENT SYSTEM $105,241 $115,814 $131,613 $69,559 5711 HEALTH INSURANCE $34,003 $43,344 $39,618 $24,173 5712 DENTAL INSURANCE $4,250 $4,731 $5,210 $4,075 5713 MEDICARE $5,004 $6,189 $5,842 $3,681 5714 LIFE INSURANCE $2,777 $3,126 $3,762 $1,525 5715 LONG TERM DISABILITY $2,025 $2,209 $2,849 $1,707 5716 WORKERS COMPENSATION $5,044 $5,312 $3,811 $3,811 5717 VISION INSURANCE $812 $904 $1,066 $477 5722 HRA CITY CONTRIBUTION $0 $0 $0 $5,086 6111 GEN OFFICE SUPPLIES $23,757 $13,107 $4,000 $4,000 6121 SML TOOLS & EQUIPMENT $0 $0 $12,000 $3,000 6154 TELEPHONE SERVICE $4,891 $5,848 $4,173 $5,300 6216 CONFERENCE/MBRSP DUES $2,849 $5,841 $4,000 $4,100 6219 MILEAGE REIMBURSEMENT $0 $0 $200 $200 6226 MEMBERSHIP AND DUES $1,005 $354 $500 $500 7011 TRAINING AND $2,221 $2,918 $3,200 $1,800 7013 MAINTENTANCE OF $0 $0 $4,349 $0 7014 GENERAL SVC AGMT $32,610 $1,465 $0 $13,000 7109 ERGONOMICS $0 $0 $0 $1,500 7197 CONTINGENCIES $0 $0 $3,242 $3,340 8001 EQUIPMENT $25,720 $31,350 $27,840 $37,990 460 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8002 IT REIMBURSEMENT $267,500 $81,200 $52,465 $27,088 8004 CITY CHANNEL REIMB $0 $0 $14,906 $16,276 8005 WEB SITE REIMBURSEMENT $0 $0 $6,542 $3,606 9340 3-YR SCANNING PROJECT $0 $11,815 $0 $80,000 9362 FEE STUDY $0 $11,815 $0 $200,000 TOTAL EXPENDITURES $927,532 $798,664 $825,551 $790,810 461 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Other Protection BUILDING- CONSTRUCTION PLAN CHECKING Budget Unit 110-7502 General Fund PROGRAM OVERVIEW The Building Plan Check program is responsible for the timely and accurate review and approval of plans and specifications for all residential, commercial and industrial permit applications for buildings and structures to ensure the proposed design meets or exceeds the minimum life safety, plumbing, mechanical, electrical, accessibility, energy and structural safety standards of all governing codes. SERVICE OBJECTIVES •Provide a streamlined building plan review system that will ensure plans comply with all applicable state and local codes and ordinances. •Continue to streamline the internal application processing system and permit review process. •Confer with design professionals on project application and pre -application meetings. •Provide general code information for property owners, design professionals, developers, contractors and the general public. •Assist building inspectors in difficult or unusual code interpretation as it applies to various buildings and structures. •Assist in training of building inspectors and permit technicians in conducting residential and minor commercial plan review. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $1,704,353 for the Construction Plan Checking Budget. This represents an increase of $664,623 over the FY 2013-14 Final Adopted BUDGET AT A GLANCE Total Revenue 1,050,000$ Total Expenditures 1,704,353 Fund Balance - General Fund Costs 654,353$ Total Staffing 4.10 % Funded by the General Fund 38.4% 462 Budget. The increase is attributed primarily to increases in salaries and benefits due to the reallocation of staff to better reflect time spent in this program. This budget is funded from $1,050,000 in estimated department revenue and a $654,653 contribution from the general fund. Special Project Appropriations Revenue Funding Source Description Plan Checking $ 500,000 $ 500,000 Pass Thru Revenues Apple 2 Campus TOTAL $ 500,000 $ 500,000 The following table details revenue, expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: Community Development - Construction Plan Checking Category Revenue Taxes - - - - Licenses and Permits - - 950,000 500,000 Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - 550,000 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 950,000$ 1,050,000$ Expenditures Employee Compensation 176,907 187,537 185,340 390,757 Employee Benefits 72,438 71,592 73,775 173,877 Materials 254 260 5,573 4,800 Contract Services 190,212 249,259 174,493 527,393 Appropriations for Contingency - - 18,007 53,219 Cost Allocation 900 17,000 17,542 54,307 Capital Outlay - - - - Special Projects - - 565,000 500,000 TOTAL EXPENDITURES 440,711$ 525,648$ 1,039,730$ 1,704,353$ Fund Balance - - - - General Fund Costs 440,711$ 525,648$ 89,730$ 654,353$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 463 STAFFING Total current authorized positions – 1.65 FTE Recommend a reallocation resulting in an increase of 2.45 to the current level of staffing. Total authorized positions – 4.10 FTE 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 7502 CONSTRUCTION PLAN CHECKIN 5501 SALARIES FULL TIME $174,974 $185,803 $184,796 $386,757 5503 EXCESS MED PAY $1,491 $894 $544 $0 5505 OVERTIME $442 $840 $0 $4,000 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $1222 5510 EMPLOYEE AGENCY SERV $4,128 $0 $0 $0 5600 RETIREMENT SYSTEM $46,496 $49,036 $51,331 $107,372 5711 HEALTH INSURANCE $13,664 $14,186 $14,348 $38,118 5712 DENTAL INSURANCE $1,564 $1,559 $1,549 $6,425 5713 MEDICARE $2,508 $2,643 $2,680 $5,608 5714 LIFE INSURANCE $1,196 $1,194 $1,307 $2,563 5715 LONG TERM DISABILITY $846 $878 $1,110 $2,666 5716 WORKERS COMPENSATION $1,738 $1,798 $1,133 $1,133 5717 VISION INSURANCE $299 $298 $317 $750 5722 HRA CITY CONTRIBUTION $0 $0 $0 $8,020 6111 GEN OFFICE SUPPLIES $0 $0 $1,200 $1,200 6121 SML TOOLS & EQUIPMENT $0 $0 $3,400 $3,000 6154 TELEPHONE SERVICE $254 $260 $273 $0 6226 MEMBERSHIP AND DUES $0 $0 $700 $600 7011 TRAINING AND $225 $1,201 $1,200 $2,600 7013 MAINTENTANCE OF $0 $0 $1,293 $1,293 7014 GENERAL SVC AGMT $189,987 $258,058 $172,000 $522,000 7109 ERGONOMICS $0 $0 $0 $1,500 7197 CONTINGENCIES $0 $0 $18,007 $53,219 8002 IT REIMBURSEMENT $900 $17,000 $15,597 $47,926 8005 WEB SITE REIMBURSEMENT $0 $0 $1,945 $6,381 464 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 9327 APPLE 2 CAMPUS $0 $0 $400,000 $500,000 9334 MAIN STREET $0 $0 $165,000 $0 TOTAL EXPENDITURES $440,711 $535,648 $1,039,730 $1,704,353 465 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Other Protection BUILDING- BUILDING INSPECTION Budget Unit 110-7503 General Fund PROGRAM OVERVIEW The Building Inspection program is responsible for the construction inspection of all new and existing buildings and structures for conformity with approved plans and permits, and for compliance with state and local building code requirements. The program also responds to emergency situations and complaints of unsafe structures, work without permits, and prepares Notices of Violation as necessary. Unabated cases are referred to the Code Enforcement Division for further action. SERVICE OBJECTIVES •Build and maintain a positive working relationship with co-workers, other city employees and the general public using principles of quality customer service. •Build and maintain a partnership with property owners, developers and contractors to help our customers meet their building occupancy goals. •Perform building inspections within 48 hours of receiving the request. •Consistently and accurately document non-complying code issues to ensure proper and safe installation of routine and complex building systems. •Ensure that minimum building code safety requirements are met in all phases of construction for structural, electrical, plumbing, mechanical and accessibility installations. •Educate community members about Life and Safety inspection issues as they occur before and during the construction process. •Work with owners, developers and contractors to implement principles of green building as required in the CALGreen Building Code and Cupertino green building requirements. BUDGET AT A GLANCE Total Revenue 808,000$ Total Expenditures 1,165,964 Fund Balance - General Fund Costs 357,964$ Total Staffing 6.55 % Funded by the General Fund 30.7% 466 FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $1,165,964 for the Building Inspection Budget. This represents a decrease of $451,421 under the FY 2013-14 Final Adopted Budget. The decrease is attributed to special projects that were budgeted in FY 2013-14, this decrease is offset by increased salary and benefit costs due to the reallocation of staff. This budget is funded from $808,000 in estimated department revenue and a $357,964 contribution from the general fund. The following table details revenue, expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: Community Development - Building Inspection - Code Enforcement Category Revenue Taxes - - - - Licenses and Permits - - 1,321,000 808,000 Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 1,321,000$ 808,000$ Expenditures Employee Compensation 381,136 422,997 426,766 662,887 Employee Benefits 154,934 171,895 172,580 291,918 Materials 13,959 17,625 19,632 17,831 Contract Services 58,143 81,396 197,957 109,200 Appropriations for Contingency - - 21,759 12,703 Cost Allocation 3,700 50,100 53,691 71,425 Capital Outlay - - - - Special Projects - - 725,000 - TOTAL EXPENDITURES 611,872$ 744,013$ 1,617,385$ 1,165,964$ Fund Balance - - - - General Fund Costs 611,872$ 744,013$ 296,385$ 357,964$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 467 STAFFING Total current authorized positions – 5.05 FTE Recommend a reallocation resulting in an increase of 1.5 to the current level of staffing. Total authorized positions – 6.55 FTE 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 7503 BUILDING INSPECTION 5501 SALARIES FULL TIME $380,266 $419,531 $422,766 $658,887 5503 EXCESS MED PAY $870 $0 $0 $0 5505 OVERTIME $0 $3,466 $4,000 $4,000 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $6,717 5600 RETIREMENT SYSTEM $101,430 $110,584 $117,432 $178,147 5711 HEALTH INSURANCE $29,635 $34,410 $35,169 $60,895 5712 DENTAL INSURANCE $3,481 $3,826 $3,831 $10,266 5713 MEDICARE $5,605 $6,450 $6,130 $9,553 5714 LIFE INSURANCE $2,669 $2,934 $3,231 $4,330 5715 LONG TERM DISABILITY $1,938 $2,126 $2,537 $4,531 5716 WORKERS COMPENSATION $9,511 $10,834 $3,467 $3,467 5717 VISION INSURANCE $665 $731 $783 $1,201 5722 HRA CITY CONTRIBUTION $0 $0 $0 $12.811 6111 GEN OFFICE SUPPLIES $7,874 $10,595 $3,600 $3,600 6121 SML TOOLS & EQUIPMENT $0 $0 $10,500 $9,000 6154 TELEPHONE SERVICE $5,126 $5,436 $5,532 $5,231 6216 CONFERENCE AND $959 $1,594 $0 $0 7011 TRAINING AND $3,417 $195 $6,000 $6,200 7013 MAINTENTANCE OF $0 $0 $3,957 $0 7014 GENERAL SVC AGMT $8,052 $27,047 $138,000 $25,000 7071 BANK CHARGES $46,674 $54,154 $50,000 $75,000 7109 ERGONOMICS $0 $0 $0 $3,000 7197 CONTINGENCIES $0 $0 $21,759 $12,703 8002 IT REIMBURSEMENT $3,700 $50,100 $47,738 $63,033 8005 WEB SITE REIMBURSEMENT $0 $0 $5,953 $8,392 9327 APPLE 2 CAMPUS $0 $0 $400,000 $0 9332 BILMORE $0 $0 $100,000 $0 9333 ROSEBOWL $0 $0 $75,000 $0 468 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 9334 MAIN STREET $0 $0 $150,000 $0 TOTAL EXPENDITURES $611,872 $744,012 $1,617,385 $1,165,964 469 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Other Protection BUILDING- MUNI CODE ENFORCEMENT Budget Unit 110-7506 General Fund PROGRAM OVERVIEW The Community Development Code Enforcement Program provides for the enforcement of various provisions of the municipal code relating to nonconforming land use and building code compliance. These activities include building without permits, unpermitted removal of protected trees, nonconforming accessory structures, various use permit violations, private residential fence height/setback violations, and nonconforming signs. Assistance is provided to Planning and Building Division staff in the resolution of different code violations and land use concerns, which are contrary to the municipal code. SERVICE OBJECTIVES •Respond to citizen, City department, or outside agency referrals within 48 hours. •Provide services with an emphasis on community education and customer service. •Enforce the codes in a fair, equitable, and objective manner. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $319,921 for the Muni Code Enforcement Budget. This represents an increase of $67,911 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to increases in cost allocation charges related to equipment due to the purchase of several replacement vehicles in FY 2014-15. This budget is funded from $26,000 in estimated department revenue and a $293,921 contribution from the general fund. BUDGET AT A GLANCE Total Revenue 26,000$ Total Expenditures 319,921 Fund Balance - General Fund Costs 293,921$ Total Staffing 1.75 % Funded by the General Fund 91.9% 470 The following table details revenue, expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: Community Development- Municipal Code Enforcement Category Revenue Taxes - - - - Licenses and Permits - - 26,000 26,000 Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 26,000$ 26,000$ Expenditures Employee Compensation - 142,543 167,777 Employee Benefits - 60,196 71,205 Materials - 6,997 6,997 Contract Services - 2,593 7,693 Appropriations for Contingency - 959 1,109 Cost Allocation - 35,122 65,140 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES -$ -$ 248,410$ 319,921$ Fund Balance - - - - General Fund Costs -$ -$ 222,410$ 293,921$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – 1.65 FTE Recommend a reallocation resulting in an increase of 0.1 to the current level of staffing. Total authorized positions – 1.75 FTE 471 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 7506 MUNI-BLDG CODE ENFORECEME 5501 SALARIES FULL TIME $0 $347,300 $140,999 $166,277 5503 EXCESS MED PAY $0 $1,787 $544 $0 5505 OVERTIME $0 $1,792 $1,000 $1,500 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $822 5600 RETIREMENT SYSTEM $0 $91,838 $39,165 $41,704 5711 HEALTH INSURANCE $0 $32,468 $13,880 $16,271 5712 DENTAL INSURANCE $0 $3,756 $1,521 $2,741 5713 MEDICARE $0 $5,108 $2,052 $2,411 5714 LIFE INSURANCE $0 $2,880 $1,283 $1,215 5715 LONG TERM DISABILITY $0 $2,021 $849 $1,164 5716 WORKERS COMPENSATION $0 $9,259 $1,133 $1,133 5717 VISION INSURANCE $0 $717 $311 $320 5722 HRA CITY CONTRIBUTION $0 $0 $0 $3,424 6111 GEN OFFICE SUPPLIES $0 $1,682 $1,200 $1,200 6121 SML TOOLS & EQUIPMENT $0 $935 $1,000 $1,000 6124 UNIFORMS/SAFETY APPAR $0 $2,467 $500 $500 6154 TELEPHONE SERVICE $0 $6,755 $2,337 $2,337 6216 CONFERENCE/MBRSP DUES $0 $0 $1,700 $1,700 6219 MILEAGE REIMBURSEMENT $0 $109 $60 $60 6226 MEMBERSHIP AND DUES $0 $300 $200 $200 7011 TRAINING AND $0 $1,220 $1,300 $1,300 7013 MAINTENTANCE OF $0 $0 $1,293 $1,293 7014 GENERAL SVC AGMT $0 $202,145 $0 $3,600 7109 ERGONOMICS $0 $0 $0 $1,500 7197 CONTINGENCIES $0 $0 $959 $1,109 8001 EQUIPMENT $0 $42,320 $17,580 $44,480 8002 IT REIMBURSEMENT $0 $32,600 $15,597 $18,233 8005 WEB SITE REIMBURSEMENT $0 $0 $1,945 $2,427 9400 FIXED ASSET ACQUISITION $0 $16,019 $0 $0 TOTAL EXPENDITURES $0 $805,479 $248,408 $319,921 472 Public Works Administration Environmental Programs Development Services CIP Administration Service Center Grounds and Fleet Streets Trees and Right-of-Way Facilities Transportation Fixed Asset Acquisition Director of Public WorksManagementAnalystSenior OfficeAssistantCapital ImprovementProgram ManagerPublic Works Project Manager(2 Positions)Environmental Programs ManagerSenior Code Enforcement OfficerEnvironmental Programs Assistant(2 Positions)Traffic Signal Technician(2 Positions)Associate Civil Engineer(2-Year Limited Term)Public WorksInspectorSeniorEngineering TechnicianAdministrative Assistant Facilities SupervisorTrees & ROW SupervisorGrounds & Fleet SupervisorStreets SupervisorAssistant Director of Public WorksTransportationSenior Civil EngineerDevelopment ServicesSenior Civil EngineerAssociate Civil EngineerService CenterSuperintendentService Center473 Final Adopted Page 2014-15 $ 633,114 Fund Dept 481 110 8001 633,114 485 110 8005 - $ 2,850,325 Fund Dept 487 520 8003 2,304,496 491 230 8004 545,829 $ 882,410 Fund Dept 495 110 8101 882,410 499 110 8102 - $ 825,215 Fund Dept 502 110 8103 825,215 $ 882,069 Fund Dept 505 110 8201 882,069 $ 27,204,141 Fund Dept 509 110 8302 67,221 512 110 8303 616,766 516 110 8312 696,642 520 110 8314 1,583,957 Administration Memorial Park School Site Maintenance Neighborhood Parks Grounds and Fleet McClellan Ranch Park Inspection Service Service Center Capital Improvement Program - Administration Non Point Source Development Services Development Services Development Services Resource Recovery Public Works Administration Public Works Administration Environmental Management Environmental Programs 474 Final Adopted Page 2014-15 $ 23,456,416 Fund Dept 524 110 8315 621,948 528 110 8321 161,191 $ 13,069,316 Fund Dept 531 110 8401 256,600 534 210 9612 - 536 270 8403 956,806 539 270 8404 9,173,694 543 270 8405 757,002 546 110 8406 - 549 110 8830 371,451 552 630 8840 1,391,743 556 110 8850 162,020 $ 2,826,304 Fund Dept 559 110 8407 1,274,357 562 110 8408 1,195,030 564 110 8409 356,917 $ 2,874,604 Fund Dept 569 110 8501 428,128 572 110 8502 302,998 576 110 8503 331,568 580 110 8504 340,187 584 110 8505 276,019 Minor Storm Drain Public Works Sports Field Jollyman/Creekside Civic Center Maintenance Grounds and Fleet (Continued) Streets Storm and Drain Maintenance Sidewalk Curb and Gutter Street Pavement Maintenance Street Signs Markings Graffiti Removal Trees and Right of Way Overpasses and Medians Street Tree Maintenance Street Lighting Facilities Senior Center Equipment Maintenance Environmental Materials Weekend Work Program Building Maintenance City Hall Library Service Center Quinlan Community Center 475 Final Adopted Page 2014-15 Fund Dept 588 110 8506 116,382 591 110 8507 126,475 595 110 8508 42,538 598 110 8509 30,145 601 570 8510 364,248 605 110 8511 55,226 608 110 8512 137,860 611 110 8513 31,254 614 110 8514 81,189 617 110 8516 210,387 $ 1,271,091 Fund Dept 621 110 8601 500,705 625 110 8602 770,386 629 110 8603 - $ 481,000 Fund Dept 631 630 9820 481,000 $ 52,974,374 TOTAL PUBLIC WORKS Community Hall Maintenance Transportation Teen Center Bldg Maintenance Blackberry Farm Maintenance Park Restrooms Traffic Engineering Traffic Signal Maintenance School Traffic Improvement Fixed Asset Acquisition Fixed Asset Acquisition Wilson Portal Cupertino Sports Center Creekside Park McClellan Ranch Monta Vista Public Works Facilities (Continued) 476 DIVISION SUMMARY Public Works - Summary Category Revenue Taxes - - - - Licenses and Permits - - 22,780 1,780 Use of Money and Property - - 270,220 32,400 Intergovernmental Revenue - - 2,782,000 2,048,600 Charges for Services - - 4,243,036 4,383,892 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - 304,717 - TOTAL REVENUE -$ -$ 7,622,753$ 6,466,672$ Expenditures Employee Compensation 5,356,979 5,633,015 5,984,699 6,780,802 Employee Benefits 2,568,893 2,724,830 2,761,872 3,242,753 Materials 2,200,095 2,518,797 2,650,374 2,403,242 Contract Services 3,135,817 3,193,403 3,780,052 3,961,301 Appropriations for Contingency - - 474,893 461,301 Cost Allocation 1,675,244 2,112,929 2,449,078 2,960,161 Capital Outlay 598,947 351,345 138,000 481,000 Special Projects - 399,061 4,764,700 10,052,613 TOTAL EXPENDITURES 15,535,975$ 16,933,380$ 23,003,668$ 30,343,173$ Fund Balance - - 28,065 (1,124,789) General Fund Costs 15,535,975$ 16,933,380$ 15,408,980$ 22,751,712$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $30,434,173 for Public Works Department. This represents an increase of $7,339,505 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to increased funding for pavement maintenance and the recommended addition of two new full time positions. This budget is funded from $6,466,672 in estimated department revenue, a $22,751,712 contribution from the general fund and $1,124,789 in fund balance. 477 Final Adopted Expenditures Fiscal Year 2014-2015 Administration $633,114 2%Environmental Programs $2,850,325 10% Development Services $1,707,625 6%Service Center $882,069 3% Grounds and Fleet $3,747,725 13% Streets $12,069,316 41% Trees and Right-of- Way $2,826,304 9% Facilities $2,874,604 10% Transportation $1,271,091 4% Fixed Assets Acquisition $481,000 2% 4 Year Expenditure History $15.5 $16.9 $23.0 $30.3 FY2012 ACTUALS FY2013 ACTUALS FY 2014 BUDGET FY 2015 FINAL 478 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways PUBLIC WORKS Timm Borden, Director KEY PERFORMANCE MEASURES BY DEPARTMENT Department Strategy Measure 2012/13 Actual 2013/14 Projected Street GOAL: Timely removal of reported graffiti. Repair or replace street signs in a timely manner. Respond to regulatory sign issues within 24 business hours. Respond to other sign issues within four weeks. 24 hour response 100% 4 week resolution 90% 24 hour response 100% 4 week resolution 90% GOAL: Timely maintenance of street markings and legends while minimizing impacts to traffic. Graffiti markings re- moved in a timely manner. Clean up within 48 business hours of call. 100% 100% GOAL: Optimize street safety around schools. School area street markings painted bi- annually prior to the beginning of the school year. High wear areas painted annually. Percent of street markings and legends repainted bi-annually. 100% 100% BUDGET AT A GLANCE Total Revenue 6,466,672$ Total Expenditures 30,343,173 Fund Balance (1,124,789) General Fund Costs 22,751,712$ Total Staffing 77.12 % Funded by General Fund 75.0% 479 GOAL: Provide timely and effective street sweeping service for the community. Sweep residential twice per month and commercial streets four times per month basis. Additional sweeps may be required for heavy leaf fall and on Foothill Blvd. Number of curb miles swept each month. 575 miles 575 miles GOAL: Provide timely and effective streetlight maintenance program. Repair streetlights in a timely manner. Respond to customer calls within two business days and resolve issue within five business days. 2 Day response 100% 5 Day resolution 95% 2 Day response 100% 5 Day resolution 95% GOAL: Timely response to Asphalt concerns. Maintain streets to a standard that minimizes liability and is effective in utilizing available funds. Respond to safety issues within 24 business hours. Provide permanent repairs within six months. 24 hour response 100% 6 month resolution 90% 24 hour response 100% 6 month resolution 90% GOAL: Timely response to Concrete concerns. Maintain sidewalks, curb and gutter to a standard that minimizes liability and is effective in utilizing available funds. Respond to safety issues within 24 business hours. Provide permanent repairs within 6 months. 24 hour response 100% 6 month resolution 90% 24 hour response 100% 6 month resolution 90% GOAL: Respond to Stormwater Pollution discharge. Prevent items other than rain water from entering the storm water system. Respond to reported discharge event within 24 business hours. 24 hour response 100% 24 hour response 100% Trees and Right- of-Way GOAL: Timely response to Tree Concerns. Maintain urban forest to ISA standards that minimize liability, improve and/or maintain tree values and effectively utilize available funds. Respond to safety issues within 24 business hours. Provide follow up trimming within four weeks. 24 hour response 100% 4 week resolution 90% 24 hour response 100% 4 week resolution 90% 480 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways ADMINISTRATION- PUBLIC WORKS ADMINISTRATION Budget Unit 110-8001 General Fund PROGRAM OVERVIEW The Public Works Department is comprised of the following eight divisions: 1.Development Services (including inspection services) 2.Capital Improvement Program Administration (this program was previously combined with Development Services under the program titled Engineering) 3.Environmental Programs 4. Transportation 5. Facility Maintenance 6.Trees and Right-of-Way Maintenance 7.Grounds and Fleet Maintenance 8. Street Maintenance SERVICE OBJECTIVES •Provide capital project delivery, development plan check, permitting and inspection, solid waste and recycling services, storm water quality compliance, and public works maintenance services in a responsive and efficient manner by continuously adapting programs and resources to meet the community’s expectations. •Provide response within 24 hours to the community on complaints and requests for services. Plan and program maintenance of the City’s public facilities and infrastructure. •Program and deliver Capital Improvement Projects in a timely and cost-efficient manner. Work with operating departments and the community to ensure projects meet expectations. BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 633,114 Fund Balance - General Fund Costs 633,114$ Total Staffing 3.25 % Funded by General Fund 100.0% 481 • Collaborate with Community Development to efficiently deliver predictable, responsive and efficient development services. • Represent the City on county and regional issues such as congestion management. • Manage and adapt traffic operations to efficiently move traffic and protect neighborhoods. • Oversee and manage stormwater, solid waste and recycling programs. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $633,114 for the Public Works Administration Budget. This represents a decrease of $31,653 under the FY 2013-14 Final Adopted Budget. The decrease is attributed primarily to the salary costs associated with reallocating the CIP Manager position into the newly created CIP Administration program and moving the Senior Office Assistant position into Administration. This budget is funded from a $633,114 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: 482 Public Works -Administration Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 266,103 386,663 401,198 384,235 Employee Benefits 91,499 137,423 157,725 171,090 Materials 8,249 13,498 18,100 16,749 Contract Services 78 500 1,400 Appropriations for Contingency - - 1,860 1,815 Cost Allocation 5,600 36,900 85,384 57,825 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 371,529$ 574,484$ 664,767$ 633,114$ Fund Balance - - - - General Fund Costs 371,529$ 574,484$ 664,767$ 633,114$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – 3.00 Moving the CIP Manager position out of this division and adding to the newly created CIP Administration program (110-8103), moving the Senior Office Assistant position into Administration, reallocating 5% of the Assistant Director of Public Works and 20% of the Administrative Assistant currently in Service Center Administration to accurately account for time spent in the Public Works Administration program based on department reorganization. Total authorized positions – 3.25 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 483 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8001 PUBLIC WORKS ADMIN 5501 SALARIES FULL TIME $235,425 $386,545 $401,199 $372,735 5502 SALARIES PART TIME $29,049 $0 $0 $11,500 5503 EXCESS MED PAY $1,599 $118 $0 $0 5505 OVERTIME $30 $0 $0 $0 5506 CAR ALLOWAMCE $3,600 $3,600 $3,600 $3,750 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $864 5600 RETIREMENT SYSTEM $63,186 $102,030 $111,441 $103,479 5711 HEALTH INSURANCE $13,375 $18,054 $18,048 $30,215 5712 DENTAL INSURANCE $1,684 $2,692 $2,808 $5,092 5713 MEDICARE $6,244 $5,580 $5,870 $5,405 5714 LIFE INSURANCE $1,200 $1,927 $2,218 $2,086 5715 LONG TERM DISABILITY $904 $1,659 $2,429 $2,512 5716 WORKERS COMPENSATION $983 $1,365 $10,735 $10,735 5717 VISION INSURANCE $323 $516 $576 $595 5722 HRA CITY CONTRIBUTION $0 $0 $0 $6,357 6111 GEN OFFICE SUPPLIES $727 $995 $1,000 $1,000 6115 MEETING EXPENSES $7 $310 $500 $1,000 6154 TELEPHONE SERVICE $1,939 $2,736 $2,500 $2,149 6204 PROPERTY TAX $446 $464 $500 $500 6216 CONFERENCE/MBRSP DUES $2,964 $6,280 $12,000 $10,000 6219 MILEAGE REIMBURSEMENT $0 $0 $100 $100 6223 LEAGUE OF CALIF CITIES $1,050 $1,216 $0 $0 6226 MEMBERSHIP AND DUES $1,116 $1,497 $1,500 $1,500 6317 EMPLOYEE RECOGNITION $0 $0 $0 $500 7011 TRAINING AND $78 $0 $500 $1,000 7109 ERGONOMICS $0 $0 $0 $400 7197 CONTINGENCIES $0 $0 $1,860 $1,815 8002 IT REIMBURSEMENT $5,600 $36,900 $52,037 $31,611 8004 CITY CHANNEL REIMB $0 $0 $29,811 $21,706 8005 WEB SITE REIMBURSEMENT $0 $0 $3,536 $4,508 TOTAL EXPENDITURES $371,529 $574,483 $664,768 $633,114 484 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways ADMINISTRATION- ENVIRONMENTAL MANAGEMENT Budget Unit 110-8005 General Fund Programs and staff previously funded by this budget have been moved to Traffic Engineering, Street Pavement Maintenance and Street Environmental Materials. This program is included to preserve historical data. Once all prior year data listed in the chart below is $0, this program will be removed. Public Works - Environmental Management Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 19,633 - - - Employee Benefits 9,014 - - - Materials 512 - - - Contract Services 77,628 - - - Appropriations for Contingency - - - - Cost Allocation 2,000 - - - Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 108,787$ -$ -$ -$ Fund Balance - - - - General Fund Costs 108,787$ -$ -$ -$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 485 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8005 ENVIRONMENT MANAGEMENT 5501 SALARIES FULL TIME $18,238 $17,837 $0 $0 5505 OVERTIME $1,395 $449 $0 $0 5600 RETIREMENT SYSTEM $4,532 $4,554 $0 $0 5711 HEALTH INSURANCE $1,897 $1,893 $0 $0 5712 DENTAL INSURANCE $379 $393 $0 $0 5713 MEDICARE $280 $264 $0 $0 5714 LIFE INSURANCE $178 $179 $0 $0 5715 LONG TERM DISABILITY $101 $102 $0 $0 5716 WORKERS COMPENSATION $1,603 $1,525 $0 $0 5717 VISION INSURANCE $44 $45 $0 $0 6111 GEN OFFICE SUPPLIES $512 $0 $0 $0 7107 CONGESTION $77,628 $77,628 $0 $0 8002 IT REIMBURSEMENT $2,000 $1,600 $0 $0 TOTAL EXPENDITURES $108,788 $106,469 $0 $0 486 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways ENVIRONMENTAL PROGRAMS- RESOURCE RECOVERY Budget Unit 520-8003 General Fund PROGRAM OVERVIEW The Resource Recovery Division manages the City’s garbage and recycling franchised hauler contract and provides garbage and recycling customer service for residents and business owners; develops and implements programs and policy to comply with AB 939 source reduction and recycling mandates; manages the City’s state-permitted residential household hazardous waste (HHW) door-to-door collection and disposal service; oversees the free compost giveaway at Stevens Creek Quarry and the associated property lease and trucking agreement for the compost site; and represents the City on countywide committees. The public education and outreach programs include visits to schools and employee training for businesses on-site as needed. SERVICE OBJECTIVES •Meet State AB 939 requirements to divert a minimum of 50% of Citywide waste from landfill and achieve the State (AB 341) goal of 75% diversion by 2020. Promote and support source reduction, recycling and composting programs to meet the City’s more ambitious goal of diverting 75% of Citywide waste from landfill by November 2014. •Provide contract oversight and customer service for garbage and recycling collection, yard waste processing, composting and household hazardous waste collection. Offer free compost for residents and provide assistance for schools with student recycling and composting projects. BUDGET AT A GLANCE Total Revenue 1,924,000$ Total Expenditures 2,304,496 Fund Balance (380,496) General Fund Costs -$ Total Staffing 2.80 % Funded by General Fund 0.0% 487 FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $2,304,496 for the Resource Recovery Budget. This Budget is relatively unchanged from the 2013-2014 Final Adopted Budget. This budget is funded from $1,924,000 in estimated department revenue and $380,496 in fund balance. The following table details revenue, total expenditures, and changes in fund balance by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Public Works - Resource Recovery Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - 7,000 7,000 Intergovernmental Revenue - - - - Charges for Services - - 1,917,000 1,917,000 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 1,924,000$ 1,924,000$ Expenditures Employee Compensation 144,268 155,055 285,939 319,325 Employee Benefits 47,981 55,247 110,096 129,596 Materials 7,262 32,961 25,000 19,514 Contract Services 1,365,865 1,497,379 1,656,500 1,757,034 Appropriations for Contingency - - - - Cost Allocation 3,351 24,351 154,809 79,027 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 1,568,727$ 1,764,993$ 2,232,344$ 2,304,496$ Fund Balance - - (308,344) (380,496) General Fund Costs 1,568,727$ 1,764,993$ -$ -$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – 2.55 488 Reallocating 25% of the Assistant Director of Public Works position to this division to accurately account for anticipated time spent in the Resource Recovery program in FY 2014-15 based upon department reorganization. Total authorized positions – 2.80 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8003 RESOURCES RECOVERY 5501 SALARIES FULL TIME $116,901 $122,016 $250,939 $283,325 5502 SALARIES PART TIME $27,367 $33,039 $35,000 $36,000 5506 CAR ALLOWAMCE $0 $0 $0 $750 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $1,458 5600 RETIREMENT SYSTEM $34,364 $38,965 $69,703 $75,255 5711 HEALTH INSURANCE $6,434 $9,625 $22,476 $26,032 5712 DENTAL INSURANCE $983 $983 $2,392 $4,389 5713 MEDICARE $2,854 $2,405 $3,639 $4,109 5714 LIFE INSURANCE $756 $756 $2,019 $1,801 5715 LONG TERM DISABILITY $558 $543 $1,506 $1,941 5716 WORKERS COMPENSATION $1,844 $1,782 $7,872 $7,872 5717 VISION INSURANCE $188 $188 $489 $513 5722 HRA CITY CONTRIBUTION $0 $0 $0 $5,476 6111 GEN OFFICE SUPPLIES $1,006 $1,654 $3,200 $2,000 6151 ELECTRICAL SERVICE $0 $0 $0 $0 6154 TELEPHONE SERVICE $1,513 $1,169 $1,300 $1,300 6219 MILEAGE REIMBURSEMENT $768 $552 $500 $568 6228 DOC GRANT EXPENSE $3,975 $29,586 $20,000 $15,646 7011 TRAINING AND $1,257 $488 $5,000 $5,000 7103 AB 939 PROGRAM $26,246 $112,659 $150,000 $55,534 7106 SOLID WASTE PROGRAM $1,312,789 $1,381,091 $1,500,000 $1,695,000 7108 HOUSEHOLD COLLECTION $25,573 $14,241 $0 $0 7109 ERGONOMICS $0 $0 $1,500 $1,500 8002 IT REIMBURSEMENT $0 $21,000 $15,608 $27,235 8003 DEPRECIATION EXPENSES $3,351 $3,351 $3,350 $3,350 8004 CITY CHANNEL REIMB $0 $0 $4,919 $3,581 8005 WEB SITE REIMBURSEMENT $0 $0 $2,593 $3,884 489 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8006 CC CAP ALLOCATION $0 $0 $22,164 $1,707 8007 CM CAP ALLOCATION $0 $0 $20,074 $8,781 8008 ENV AFFAIRS CAP ALLO $0 $0 $6,370 $2,459 8009 ECON DEV CAP ALLO $0 $0 $4,875 $2,359 8016 CITY CLERK CAP ALLOC $0 $0 $3,203 $0 8018 PUBLIC AFFAIRS CAP ALLOC $0 $0 $15,891 $4,283 8019 DISASTER PREP CAP ALLOC $0 $0 $5,354 $743 8022 ADMIN SERV CAP $0 $0 $15,284 $4,252 8023 FINANCE CAP ALLOC $0 $0 $28,983 $10,252 8024 HUMAN RESOURCES CAP $0 $0 $6,141 $6,141 TOTAL EXPENDITURES $1,568,727 $1,776,095 $2,232,344 $2,304,496 490 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways ENVIRONMENTAL PROGRAMS- NON POINT SOURCE Budget Unit 230-8004 Enterprise Fund PROGRAM OVERVIEW The Non-Point Source Division manages the City’s compliance with its State-mandated Municipal Regional Stormwater NPDES Permit (the MRP); provides program and policy development and implementation of state-mandated activities including complaint response and enforcement programs; annual inter-departmental staff training, scheduled business and construction site inspections and review of private development plans to ensure compliance with low impact development (LID) requirements. The division is responsible for writing an annual report to the Regional Water Quality Control Board to verify and document the City’s compliance with Clean Water Act mandates; and providing outreach and education via articles in the Cupertino Scene and presentations at events and festivals. Public participation events include two or more annual volunteer creek cleanup days and a water quality monitoring day at Blackberry Farm. Implementation and annual progress assessment of the City’s new eight- year litter reduction plan are among the requirements of the City’s Non Point Source Program. SERVICE OBJECTIVES •Oversee the City’s compliance with the Municipal Regional Stormwater Permit (MRP) with regard to water pollution prevention, erosion control and low impact development (LID). •Coordinate urban runoff pollution prevention activities with other departments divisions and private businesses. Mandated activities include: catch basin cleaning; post- construction oversight of permanent control measures installed at new and redeveloped sites; implementation of the eight-year litter-reduction plan; oversight of construction BUDGET AT A GLANCE Total Revenue 366,000$ Total Expenditures 545,829 Fund Balance (21,829) General Fund Costs 158,000$ Total Staffing 1.37 % Funded by General Fund 28.9% 491 best management practices during private and public construction; inspection of grease- generating food facilities and other businesses to prevent water polluting discharges; complaint response and investigation to protect water quality; and education of staff and local businesses on best management practices for outdoor storage and activities. • Represent the City on county and regional committees to prevent creek and San Francisco Bay pollution, erosion and illegal dumping. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $545,829 for the Non Point Source Program Budget. The Budget is relatively unchanged since the 2013-2014 Final Adopted Budget. This budget is funded from $366,000 in estimated department revenue and a $21,829 in use of fund balance. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: 492 Public Works - Non Point Source Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - 1,000 1,000 Intergovernmental Revenue - - - - Charges for Services - - 365,000 365,000 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 366,000$ 366,000$ Expenditures Employee Compensation 128,981 120,654 117,305 162,493 Employee Benefits 49,522 49,171 46,147 65,463 Materials 6,299 5,109 7,600 6,319 Contract Services 179,145 186,610 232,500 234,500 Appropriations for Contingency - - 24,010 24,082 Cost Allocation - 15,400 80,206 52,972 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 363,947$ 376,944$ 507,768$ 545,829$ Fund Balance - - 6,768 (21,829) General Fund Costs 363,947$ 376,944$ 148,536$ 158,000$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – 1.12 Reallocating 20% of the Assistant Director of Public Works position and 5% of a Maintenance Worker II position to this division to accurately account for anticipated time spent in the Non Point Source program in FY 2014-15 based upon department reorganization. Total authorized positions – 1.37 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 493 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8004 NON POINT SOURCE 5501 SALARIES FULL TIME $97,051 $101,155 $96,304 $136,993 5502 SALARIES PART TIME $31,059 $18,946 $20,000 $25,000 5505 OVERTIME $871 $553 $1,000 $500 5506 CAR ALLOWAMCE $0 $0 $0 $600 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $975 5600 RETIREMENT SYSTEM $32,393 $30,246 $26,750 $37,042 5711 HEALTH INSURANCE $8,518 $10,415 $10,269 $12,737 5712 DENTAL INSURANCE $1,373 $1,426 $1,416 $2,176 5713 MEDICARE $1,507 $1,220 $790 $1,978 5714 LIFE INSURANCE $786 $799 $868 $850 5715 LONG TERM DISABILITY $515 $512 $579 $913 5716 WORKERS COMPENSATION $4,230 $4,350 $5,260 $5,260 5717 VISION INSURANCE $200 $203 $215 $251 5722 HRA CITY CONTRIBUTION $0 $0 $0 $2,681 6111 GEN OFFICE SUPPLIES $5,046 $6,191 $5,500 $5,000 6154 TELEPHONE SERVICE $1,100 $160 $1,100 $819 6219 MILEAGE REIMBURSEMENT $153 $443 $500 $500 6326 SPECIAL DEPARTMENTAL $0 $0 $500 $0 7011 TRAINING AND $59 $1,429 $2,500 $2,500 7014 GENERAL SVC AGMT $179,086 $185,181 $230,000 $232,000 7074 BALLOT MEASURES $0 $0 $0 $0 7197 CONTINGENCIES $0 $0 $24,010 $24,082 8002 IT REIMBURSEMENT $0 $15,400 $15,417 $12,840 8004 CITY CHANNEL REIMB $0 $0 $4,993 $3,635 8005 WEB SITE REIMBURSEMENT $0 $0 $2,558 $1,831 8006 CC CAP ALLOCATION $0 $0 $6,822 $424 8007 CM CAP ALLOCATION $0 $0 $9,194 $15,561 8008 ENV AFFAIRS CAP ALLO $0 $0 $2,913 $973 8009 ECON DEV CAP ALLO $0 $0 $2,231 $934 8016 CITY CLERK CAP ALLOC $0 $0 $3,203 $2,986 8018 PUBLIC AFFAIRS CAP ALLOC $0 $0 $4,891 $1,695 8019 DISASTER PREP CAP ALLOC $0 $0 $1,648 $295 8022 ADMIN SERV CAP $0 $0 $7,001 $1,683 8023 FINANCE CAP ALLOC $0 $0 $13,277 $4,057 8024 HUMAN RESOURCES CAP $0 $0 $6,058 $6,058 TOTAL EXPENDITURES $363,947 $378,630 $507,767 $545,829 494 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways DEVELOPMENT SERVICES- Budget Unit 110-8101 General Fund PROGRAM OVERVIEW The Development Services Division is comprised of two areas: 1.Development Services - reviews plans for all private developments and utility encroachments to ensure conformance with City standards. 2.Inspection Services - ensures compliance with City standards on all public, private development, and private utility projects. SERVICE OBJECTIVES •Ensure that private development projects provide necessary supporting infrastructure and that potential impacts on the rest of the community are mitigated. •Place safety of the general public, City employees and workers as the highest priority on construction sites. •Inspect all utility encroachment permits for work within the City right-of-way and return streets and sidewalks to City standards. •Ensure compliance with stormwater permit and prevent runoff from polluting nearby watersheds. Work closely with the Environmental Programs Division to continue inspecting jobsites before, during and after each rain event and conduct annual inspections of all Post Construction Treatments and Stormwater Pollution Prevention Plan (SWPPP) compliance. •Respond to public inquiries or complaints in a timely manner. FINAL ADOPTED BUDGET This Division was previously titled Engineering Design and included two Public Works Project Managers. The two project managers will be transferred to the newly created Capital Improvement Administration Program (CIP Admin). CIP Admin will be tracked as a separate BUDGET AT A GLANCE Total Revenue 665,000$ Total Expenditures 882,410 Fund Balance - General Fund Costs 217,410$ Total Staffing 4.40 % Funded by General Fund 24.6% 495 Division in FY 14/15 (and in perpetuity) and has been assigned budget unit 110-8103. The new Development Services Division was restructured to accurately account for staff time and costs associated with the cost-recovery fee program. Also, Inspection Services (110-8102) will be transferred into this program to show all development services in one division. On July 1, 2014 City Council approved a budget of $882,410 for the Development Services Program Budget. This represents a decrease of $303,035 under the FY 2013-14 Final Adopted Budget. The decrease is attributed primarily to salary costs associated with 2 fulltime staff transferring out of this program into CIP Administration and a 25 percent reduction in contract services also shifting to CIP Administration. This budget is funded from $665,000 in estimated department revenue and a $217,410 contribution from the general fund. SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description 3-Year Scanning Project $40,000 $40,000 General Fund The project was created to sort and destroy Public Works documents at City Hall that have exceeded their retention and scan/digitize the large backlog of projects with permanent retention into the City’s document management system. $40,000 $40,000 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: 496 Public Works - Development Services Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - 721,000 665,000 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 721,000$ 665,000$ Expenditures Employee Compensation 621,561 563,356 639,251 490,348 Employee Benefits 252,524 214,247 278,210 230,899 Materials 16,953 15,682 16,500 16,594 Contract Services 150,509 98,089 169,800 43,000 Appropriations for Contingency - - 18,630 5,959 Cost Allocation 37,720 71,450 51,054 55,610 Capital Outlay 2,278 10,458 - - Special Projects - - 12,000 40,000 TOTAL EXPENDITURES 1,081,545$ 973,282$ 1,185,445$ 882,410$ Fund Balance - - - - General Fund Costs 1,081,545$ 973,282$ 464,445$ 217,410$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – 6.15 Staffing Change Position Allocation Transfer In Public Works Inspector 1.00 Transfers Out Public Works Project Manager (2.00) Senior Office Assistant ( .75) Total authorized positions – 4.40 497 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8101 ENGINEERING DESIGN 5501 SALARIES FULL TIME $612,565 $559,449 $639,251 $490,348 5502 SALARIES PART TIME $8,996 $3,784 $0 $0 5503 EXCESS MED PAY $0 $123 $0 $0 5506 CAR ALLOWAMCE $0 $0 $0 $3,300 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $1,266 5510 EMPLOYEE AGENCY SERV $23,577 $0 $0 $0 5600 RETIREMENT SYSTEM $161,470 $146,577 $177,565 $133,607 5710 EMPLOYEE BENEFITS $0 $0 $0 $0 5711 HEALTH INSURANCE $43,313 $44,604 $53,831 $40,907 5712 DENTAL INSURANCE $5,012 $4,927 $5,769 $6,895 5713 MEDICARE $9,524 $8,827 $9,269 $7,110 5714 LIFE INSURANCE $3,733 $3,625 $4,752 $3,049 5715 LONG TERM DISABILITY $2,696 $2,612 $3,837 $3,348 5716 WORKERS COMPENSATION $2,240 $2,133 $22,006 $22,006 5717 VISION INSURANCE $959 $942 $1,181 $805 5722 HRA CITY CONTRIBUTION $0 $0 $0 $8,606 6111 GEN OFFICE SUPPLIES $10,465 $9,475 $9,200 $9,200 6112 PRINTING & DUPLICATING $296 $632 $2,000 $1,931 6113 MAPS, BLUEPRINTS, ETC $899 $725 $0 $0 6121 SML TOOLS & EQUIPMENT $0 $0 $0 $300 6154 TELEPHONE SERVICE $3,007 $2,881 $3,500 $3,000 6216 CONFERENCE AND $806 $196 $0 $335 6219 MILEAGE REIMBURSEMENT $203 $252 $300 $328 6226 MEMBERSHIP AND DUES $1,277 $1,521 $1,500 $1,500 7011 TRAINING AND $895 $298 $1,000 $1,000 7013 MAINTENTANCE OF $0 $0 $3,000 $1,000 7014 GENERAL SVC AGMT $149,614 $161,000 $165,000 $40,000 7109 ERGONOMICS $0 $0 $800 $1,000 7197 CONTINGENCIES $0 $0 $18,630 $5,959 8001 EQUIPMENT $3,120 $3,850 $3,020 $6,710 8002 IT REIMBURSEMENT $34,600 $67,600 $40,784 $42,797 8005 WEB SITE REIMBURSEMENT $0 $0 $7,250 $6,103 9340 3-YR SCANNING PROJECT $0 $0 $0 $40,000 9400 FIXED ASSET ACQUISITION $2,278 $10,458 $12,000 $0 TOTAL EXPENDITURES $1,081,546 $1,036,491 $1,185,445 $882,410 498 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways ENGINEERING SERVICES- INSPECTION SERVICES Budget Unit 110-8102 General Fund PROGRAM OVERVIEW The Inspection Services Program has been transferred to Development Services (110-8101) to accurately reflect all development related services costs and fee recovery in one division. Refer to Development Services for the Inspection Services Final Adopted Budget. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: 499 Public Works - Inspection Services Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - 166,000 - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 166,000$ -$ Expenditures Employee Compensation 103,019 104,644 104,337 - Employee Benefits 42,172 42,898 45,190 - Materials 2,230 2,047 3,100 - Contract Services 75 - 400 - Appropriations for Contingency - - 350 - Cost Allocation 3,940 13,450 12,080 - Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 151,436$ 163,039$ 165,457$ -$ Fund Balance - - - - General Fund Costs 151,436$ 163,039$ (543)$ -$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – 1.00 The Inspection program is being moved into Development Services (110-8101). Total authorized positions – 0.00 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 500 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8102 INSPECTION SERVICE 5501 SALARIES FULL TIME $102,684 $104,644 $104,337 $0 5503 EXCESS MED PAY $335 $0 $0 $0 5600 RETIREMENT SYSTEM $27,407 $27,678 $28,982 $0 5711 HEALTH INSURANCE $8,206 $8,568 $8,568 $0 5712 DENTAL INSURANCE $939 $939 $939 $0 5713 MEDICARE $1,492 $1,521 $1,513 $0 5714 LIFE INSURANCE $720 $720 $792 $0 5715 LONG TERM DISABILITY $510 $512 $626 $0 5716 WORKERS COMPENSATION $2,719 $2,781 $3,578 $0 5717 VISION INSURANCE $179 $179 $192 $0 6111 GEN OFFICE SUPPLIES $144 $0 $300 $0 6121 SML TOOLS & EQUIPMENT $0 $0 $300 $0 6154 TELEPHONE SERVICE $2,086 $2,047 $2,500 $0 7011 TRAINING AND $75 $0 $200 $0 7013 MAINTENTANCE OF $0 $0 $100 $0 7109 ERGONOMICS $0 $0 $100 $0 7197 CONTINGENCIES $0 $0 $350 $0 8001 EQUIPMENT $3,040 $3,750 $2,940 $0 8002 IT REIMBURSEMENT $900 $9,700 $7,961 $0 8005 WEB SITE REIMBURSEMENT $0 $0 $1,179 $0 TOTAL EXPENDITURES $151,436 $163,040 $165,457 $0 501 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways CAPITAL IMPROVEMENT PROGRAM ADMINISTRATION Budget Unit 110-8103 General Fund PROGRAM OVERVIEW The Capital Improvement Program (CIP) provides design and construction administration for all capital improvement programs including streets, buildings, parks, utilities and pavement maintenance. SERVICE OBJECTIVES •Ensure that all public improvements are constructed in accordance with the community’s expectations and within City standards. •Provide quarterly CIP status reports to Council and the community. •Place safety of the general public, City employees and workers as the highest priority on construction sites. •Respond to public inquiries or complaints in a timely manner. FINAL ADOPTED BUDGET This new Division was previously included in Engineering Services (110-8101). The CIP Administration Program will be tracked as a separate Division in FY 14/15 (and in perpetuity) and has been assigned budget unit 110-8103. The new Division was created to accurately account for staff time and cost associated with CIP projects. On July 1, 2014 City Council approved a budget of $825,215 for the CIP Administration Program Budget. This is a new Division so history has not been established, but future reporting will be consistent with other programs. This budget is funded from a $825,215 contribution from the general fund. BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 825,215 Fund Balance - General Fund Costs 825,215$ Total Staffing 3.00 % Funded by General Fund 100.0% 502 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: Public Works - CIP Administration Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation - - - 369,496 Employee Benefits - - - 152,458 Materials - - - 4,745 Contract Services - - - 252,000 Appropriations for Contingency - - - 13,175 Cost Allocation - - - 33,341 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES -$ -$ -$ 825,215$ Fund Balance - - - - General Fund Costs -$ -$ -$ 825,215$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total authorized positions – 3.00 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 503 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8103 CIP ADMINISTRATION 5501 SALARIES FULL TIME $0 $0 $0 $369,496 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $1,860 5600 RETIREMENT SYSTEM $0 $0 $0 $99,871 5711 HEALTH INSURANCE $0 $0 $0 $27,891 5712 DENTAL INSURANCE $0 $0 $0 $4,701 5713 MEDICARE $0 $0 $0 $5,358 5714 LIFE INSURANCE $0 $0 $0 $2,079 5715 LONG TERM DISABILITY $0 $0 $0 $2,492 5716 WORKERS COMPENSATION $0 $0 $0 $1,789 5717 VISION INSURANCE $0 $0 $0 $549 5722 HRA CITY CONTRIBUTION $0 $0 $0 $5,868 6111 GEN OFFICE SUPPLIES $0 $0 $0 $1,500 6112 PRINTING & DUPLICATING $0 $0 $0 $500 6154 TELEPHONE SERVICE $0 $0 $0 $1,500 6216 CONFERENCE AND $0 $0 $0 $300 6219 MILEAGE REIMBURSEMENT $0 $0 $0 $100 6226 MEMBERSHIP AND DUES $0 $0 $0 $845 7011 TRAINING AND $0 $0 $0 $500 7014 GENERAL SVC AGMT $0 $0 $0 $125,000 7019 CONTRACT PROJ MGMT $0 $0 $0 $125,000 7109 ERGONOMICS $0 $0 $0 $1,500 7197 CONTINGENCIES $0 $0 $0 $13,175 8002 IT REIMBURSEMENT $0 $0 $0 $29,180 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $4,161 TOTAL EXPENDITURES $0 $0 $0 $825,215 504 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways SERVICE CENTER- ADMINISTRATION Budget Unit 110-8201 General Fund PROGRAM OVERVIEW This program manages Public Works maintenance operations that include the major divisions of streets, grounds, trees, medians, facilities and fleet, as well as the minor divisions of signs/markings, storm drain, sidewalk, curb and gutter, overpasses and storm water; provides administrative support for personnel timesheets, general training prioritization and assignment of service calls; provides oversight of various contracted services including street sweeping, janitorial and crossing guard in addition to the weekend work furlough program; and collaborates with Public Works Engineering for asset improvements beyond routine maintenance. SERVICE OBJECTIVES •Create a positive environment that fosters efficiency and innovation for service center employees. •Insure proper documentation and inventory for trees, sidewalk repair, striping and legends, street signs, vehicle and equipment, streetlights and storm water pollution. •Maintain records of all complaints and requests for services by tracking responses through computer programs and written service request forms. •Maintain productivity units of measure for key tasks performed. •Support Public Works Engineering in the collection of field data, review of improvement drawings and development of capital improvement projects. •Timely manage completion of employee performance reviews, as well as provide timely progressive discipline per City policy when necessary. •Maintain, lead and implement all elements of the Injury and Illness Prevention Program. •Maintain positive, accountable relations with employee bargaining groups. BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 882,069 Fund Balance - General Fund Costs 882,069$ Total Staffing 2.30 % Funded by General Fund 100.0% 505 FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $882,069 for the Service Center Administration Program Budget. This represents an increase of $100,805 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to temporary part-time staff and budgeting for office reconfigurations throughout the city. This budget is funded from an $882,069 contribution from the general fund. SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Office Improvements $ 55,000 $ 55,000 General Fund Citywide Office Improvements TOTAL $ 55,000 $ 55,000 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: 506 Public Works - Service Center Administration Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - 97,000 - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 97,000$ -$ Expenditures Employee Compensation 226,740 239,885 238,605 272,400 Employee Benefits 94,526 90,076 95,330 116,072 Materials 64,230 61,040 64,050 60,986 Contract Services 128,831 132,977 156,000 155,738 Appropriations for Contingency - - 22,005 21,672 Cost Allocation 328,200 240,570 170,273 200,201 Capital Outlay - - - - Special Projects - - 35,000 55,000 TOTAL EXPENDITURES 842,527$ 764,548$ 781,263$ 882,069$ Fund Balance - - - - General Fund Costs 842,527$ 764,548$ 684,263$ 882,069$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – 2.00 Reallocated 50% of Assistant Public Works Director to account for time spent in Public Works Administration (5%), Resource Recovery (25%) and Non-Point Source (20%) programs. Reallocated 20% of Administrative Assistant to account for time spent in Public Works Administration. Added new position of Service Center Superintendent. Total authorized positions – 2.30 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 507 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8201 SERVICE CENTER ADMINISTRATION 5501 SALARIES FULL TIME $211,375 $224,965 $221,228 $250,500 5502 SALARIES PART TIME $0 $1,305 $4,400 $11,500 5503 EXCESS MED PAY $5,165 $3,350 $2,578 $0 5504 STAND BY $10,200 $10,000 $10,400 $10,400 5505 OVERTIME $0 $265 $0 $0 5506 CAR ALLOWAMCE $0 $0 $0 $1,500 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $1,428 5600 RETIREMENT SYSTEM $63,447 $58,797 $61,451 $69,545 5711 HEALTH INSURANCE $21,452 $21,072 $18,192 $21,384 5712 DENTAL INSURANCE $2,448 $2,399 $1,875 $3,605 5713 MEDICARE $3,516 $3,759 $3,518 $3,632 5714 LIFE INSURANCE $1,541 $632 $1,426 $1,483 5715 LONG TERM DISABILITY $939 $948 $1,327 $1,418 5716 WORKERS COMPENSATION $756 $890 $7,157 $7,157 5717 VISION INSURANCE $427 $1,579 $384 $421 5722 HRA CITY CONTRIBUTION $0 $0 $0 $4,499 6111 GEN OFFICE SUPPLIES $11,639 $10,541 $9,000 $10,454 6121 SML TOOLS & EQUIPMENT $660 $114 $250 $258 6124 UNIFORMS/SAFETY APPAR $39,881 $37,530 $41,000 $37,346 6154 TELEPHONE SERVICE $9,628 $9,989 $11,000 $10,631 6216 CONFERENCE/MBRSP DUES $1,530 $1,195 $2,300 $1,191 6219 MILEAGE REIMBURSEMENT $682 $1,461 $500 $831 6226 MEMBERSHIP AND DUES $210 $210 $0 $275 7011 TRAINING AND $7,610 $13,591 $14,000 $9,851 7013 MAINTENTANCE OF $2,502 $2,795 $3,000 $3,273 7014 GENERAL SVC AGMT $118,719 $116,591 $0 $0 7117 CROSSING GUARD SERVICE $0 $0 $139,000 $142,614 7197 CONTINGENCIES $0 $0 $22,005 $21,672 8001 EQUIPMENT $202,300 $207,670 $153,580 $174,640 8002 IT REIMBURSEMENT $125,900 $32,900 $14,335 $22,371 8005 WEB SITE REIMBURSEMENT $0 $0 $2,358 $3,190 9300 FACILITY IMPROVEMENTS $0 $0 $35,000 $55,000 9400 FIXED ASSET ACQUISITION $0 $0 $0 $0 TOTAL EXPENDITURES $842,527 $764,548 $781,264 $882,069 508 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways GROUNDS- MCCLELLAN RANCH PARK Budget Unit 110-8302 General Fund PROGRAM OVERVIEW McClellan Ranch Park is one of 19 parks and open space areas managed by the Grounds Division of the Public Works Department. SERVICE OBJECTIVES •The main objective of the Grounds Division is to provide the citizens of Cupertino with the cleanest and safest recreational areas to enjoy in the Bay Area. •Provide daily general clean up, trash removal, and graffiti removal. •Provide twice annually the mowing of fire breaks per Fire Marshal request in a manner in which wildlife is least impacted. •Utilize Weekend Work furlough program as needed to assist in weekend and weekday cleanup programs of garden plots. •Provide logistical support to the Park and Recreation Department for all of the City’s special events. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $67,221 for the Grounds-McClellan Ranch Park Program Budget. This represents an increase of $8,416 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to increased field mowing for fire safety. This budget is funded from a $67,221 contribution from the general fund. BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 67,221 Fund Balance - General Fund Costs 67,221$ Total Staffing 0.30 % Funded by General Fund 100.0% 509 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: Public Works - McClellan Ranch Park Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 25,182 25,977 25,603 27,864 Employee Benefits 11,391 12,020 12,047 13,254 Materials 9,406 11,555 11,500 10,699 Contract Services 9,660 7,260 4,000 10,000 Appropriations for Contingency - - 1,550 2,070 Cost Allocation - 2,400 4,104 3,334 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 55,639$ 59,212$ 58,804$ 67,221$ Fund Balance - - - - General Fund Costs 55,639$ 59,212$ 58,804$ 67,221$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – .30 There are no changes to the current level of staffing. Total authorized positions – .30 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 510 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8302 MCCLELLAN RANCH PARK 5501 SALARIES FULL TIME $24,904 $25,788 $25,204 $27,864 5505 OVERTIME $278 $189 $400 $0 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $127 5600 RETIREMENT SYSTEM $6,456 $6,783 $7,001 $7,385 5711 HEALTH INSURANCE $2,293 $2,512 $2,745 $2,790 5712 DENTAL INSURANCE $366 $401 $414 $471 5713 MEDICARE $369 $375 $365 $404 5714 LIFE INSURANCE $200 $212 $238 $179 5715 LONG TERM DISABILITY $136 $139 $153 $183 5716 WORKERS COMPENSATION $1,521 $1,545 $1,073 $1,073 5717 VISION INSURANCE $50 $53 $58 $54 5722 HRA CITY CONTRIBUTION $0 $0 $0 $588 6111 GEN OFFICE SUPPLIES $4,491 $4,814 $0 $0 6126 GENERAL SUPPLIES $0 $0 $5,000 $4,926 6155 WATER SERVICE $4,915 $6,741 $6,500 $5,773 6156 SEWER SERVICE $0 $0 $0 $0 7014 GENERAL SVC AGMT $9,660 $7,260 $4,000 $10,000 7197 CONTINGENCIES $0 $0 $1,550 $2,070 8002 IT REIMBURSEMENT $0 $2,400 $3,750 $2,918 8005 WEB SITE REIMBURSEMENT $0 $0 $354 $416 TOTAL EXPENDITURES $55,640 $59,212 $58,805 $67,221 511 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways GROUNDS- MEMORIAL PARK Budget Unit 110-8303 General Fund PROGRAM OVERVIEW Memorial Park is one of 19 parks and open space areas managed by the Grounds Division of the Public Works Department. Memorial Park is the largest and most utilized park in Cupertino. SERVICE OBJECTIVES •The main objective of the Grounds Division is to provide the citizens of Cupertino with the cleanest and safest recreational areas to enjoy in the Bay Area. •Provide daily general clean up, trash removal, graffiti removal, irrigation adjustments and repairs and basic play structure inspections and maintenance. •Provide weekly maintenance that may include mowing and edging of turf areas, spraying of pesticides, tennis court cleaning and general maintenance, basketball court maintenance and programmed play structure inspections and maintenance. •Provide quarterly maintenance that may include turf spraying, fertilization applications, aerating, over-seeding and pruning of trees and shrubs. •Provide semi-annual maintenance that may include replacement of planting material, pre-emergent applications, playground woodchip replenishing and preparation of athletic fields for seasonal use. •Maintain all playgrounds in accordance with California playground safety requirements. •Minimize the negative effects of waterfowl to park patrons. •Reduce water consumption wherever practicable. •Utilize Weekend Work furlough program as needed to assist in weekend and weekday cleanup programs of garden plots. BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 616,766 Fund Balance - General Fund Costs 616,766$ Total Staffing 2.85 % Funded by General Fund 100.0% 512 • Provide logistical support to the Park and Recreation Department for all the City’s special events. • Oversight of contracted tree trimming and fence repairs. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $616,766 for the Memorial Park Program Budget. The Budget is relatively unchanged since the 2013-2014 Final Adopted Budget. This budget is funded from a $616,766 contribution from the general fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: Public Works - Memorial Park Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 212,876 201,488 203,242 218,064 Employee Benefits 110,220 114,689 100,168 113,544 Materials 145,490 175,990 174,315 162,731 Contract Services 19,041 37,582 30,000 39,836 Appropriations for Contingency - - 20,432 20,257 Cost Allocation 28,280 61,360 45,382 62,334 Capital Outlay 9,350 - - - Special Projects - 166,383 35,000 - TOTAL EXPENDITURES 525,257$ 757,492$ 608,539$ 616,766$ Fund Balance - - - - General Fund Costs 525,257$ 757,492$ 608,539$ 616,766$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 513 STAFFING Total current authorized positions – 2.85 There are no changes to the current level of staffing. Total authorized positions – 2.85 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8303 MEMORIAL PARK 5501 SALARIES FULL TIME $204,686 $195,948 $194,242 $212,064 5502 SALARIES PART TIME $662 $0 $3,000 $0 5505 OVERTIME $7,528 $5,540 $6,000 $6,000 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $2,216 5600 RETIREMENT SYSTEM $54,314 $51,830 $53,955 $57,920 5711 HEALTH INSURANCE $26,861 $26,228 $24,838 $26,495 5712 DENTAL INSURANCE $4,619 $4,680 $4,436 $4,464 5713 MEDICARE $3,060 $2,836 $2,762 $3,077 5714 LIFE INSURANCE $2,223 $2,189 $2,257 $1,608 5715 LONG TERM DISABILITY $1,200 $1,133 $1,175 $1,469 5716 WORKERS COMPENSATION $17,389 $25,248 $10,198 $10,198 5717 VISION INSURANCE $554 $545 $547 $523 5722 HRA CITY CONTRIBUTION $0 $0 $0 $5,574 6111 GEN OFFICE SUPPLIES $42,776 $45,618 $0 $0 6126 GENERAL SUPPLIES $0 $0 $50,000 $47,736 6151 ELECTRICAL SERVICE $38,533 $66,079 $53,760 $53,578 6154 TELEPHONE SERVICE $1,871 $2,473 $2,200 $1,669 6155 WATER SERVICE $59,397 $59,636 $65,355 $56,889 6156 SEWER SERVICE $2,913 $2,913 $3,000 $2,859 7014 GENERAL SVC AGMT $19,041 $45,982 $15,000 $24,836 7115 TREE MAINTENANCE ITEMS $0 $0 $15,000 $15,000 7197 CONTINGENCIES $0 $0 $20,432 $20,257 8001 EQUIPMENT $27,380 $40,960 $22,020 $30,660 8002 IT REIMBURSEMENT $900 $20,400 $20,002 $27,721 8005 WEB SITE REIMBURSEMENT $0 $0 $3,360 $3,953 9100 NON RECUR FACILITY MGT $9,350 $46,867 $0 $0 9300 FACILITY IMPROVEMENTS $0 $119,516 $0 $0 514 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 9303 BRING DWGRD WATER $0 $0 $35,000 $0 TOTAL EXPENDITURES $525,258 $766,621 $608,539 $616,766 515 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways GROUNDS- SCHOOL SITE MAINTENANCE Budget Unit 110-8312 General Fund PROGRAM OVERVIEW Under a joint powers agreement with the Cupertino Union School District, nine athletic fields and landscape areas, constituting approximately 52 acres, are managed by the Grounds Division of the Public Works Department. These sites include Hyde and Kennedy Middle Schools, Collins, Eaton, Lincoln, Regnart, Faria, Stevens Creek and Garden Gate Elementary Schools. SERVICE OBJECTIVES •The main objective of the Grounds Division is to provide the citizens of Cupertino with the cleanest and safest recreational areas / athletic fields in the Bay Area. •Provide daily general clean up, trash removal, graffiti removal, irrigation adjustments and repairs and other maintenance. •Provide weekly maintenance that may include mowing and edging of turf areas, spraying of pesticides and other maintenance. •Provide quarterly maintenance that may include turf spraying, fertilization applications, aerating, over-seeding and pruning of trees and shrubs. •Provide semi-annual maintenance that may include replacement of planting material, pre-emergent applications and preparing athletic fields for seasonal use. •Maintain School Sites for recreational activities including soccer, baseball, cricket, track and field, softball and a variety of other sports. •Reduce water consumption wherever practicable. •Utilize Weekend Work furlough program as needed to assist in weekend and weekday cleanup programs of garden plots. BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 696,642 Fund Balance - General Fund Costs 696,642$ Total Staffing 3.90 % Funded by General Fund 100.0% 516 • Provide logistical support to the Park and Recreation Department for all the City’s special events. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $696,642 for the School Site Maintenance Program Budget. This represents an increase of $110,053 over the FY 2013-14 Final Adopted Budget. The increase in equipment charges is due to the purchase of several replacement vehicles for the Public Works Department. These vehicles are being replaced due to either excessive repairs or the age and mileage of the vehicles per the City’s vehicle replacement policy. This budget is funded from a $696,642 contribution from the general fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: 517 Public Works - School Site Maintenance Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 273,123 238,341 240,440 282,865 Employee Benefits 144,483 125,203 129,439 149,245 Materials 119,740 101,035 111,035 101,766 Contract Services 2,233 4,492 6,000 5,532 Appropriations for Contingency - - 11,704 10,730 Cost Allocation 43,790 87,880 87,971 146,504 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 583,369$ 556,951$ 586,589$ 696,642$ Fund Balance - - - - General Fund Costs 583,369$ 556,951$ 586,589$ 696,642$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – 3.90 There are no changes to the current level of staffing. Total authorized positions – 3.90 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 518 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8312 SCHOOL SITE MAINTENANCE 5501 SALARIES FULL TIME $272,863 $231,976 $239,940 $282,065 5502 SALARIES PART TIME $0 $5,589 $0 $0 5505 OVERTIME $260 $776 $500 $800 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $1,362 5600 RETIREMENT SYSTEM $71,874 $60,641 $66,648 $75,024 5711 HEALTH INSURANCE $35,120 $30,390 $33,949 $36,258 5712 DENTAL INSURANCE $6,065 $5,514 $6,119 $6,111 5713 MEDICARE $3,951 $3,480 $3,479 $4,091 5714 LIFE INSURANCE $2,901 $2,581 $3,089 $2,177 5715 LONG TERM DISABILITY $1,603 $1,336 $1,450 $1,923 5716 WORKERS COMPENSATION $22,246 $20,621 $13,956 $13,956 5717 VISION INSURANCE $723 $640 $749 $716 5722 HRA CITY CONTRIBUTION $0 $0 $0 $7,627 6111 GEN OFFICE SUPPLIES $63,345 $32,572 $0 $0 6126 GENERAL SUPPLIES $0 $0 $50,000 $42,351 6151 ELECTRICAL SERVICE $2,585 $3,343 $3,460 $3,397 6155 WATER SERVICE $53,810 $65,695 $57,575 $56,018 7014 GENERAL SVC AGMT $2,160 $4,081 $5,000 $5,000 7060 RENT EXPENSE $73 $411 $1,000 $532 7197 CONTINGENCIES $0 $0 $11,704 $10,730 8001 EQUIPMENT $43,790 $64,080 $56,680 $103,160 8002 IT REIMBURSEMENT $0 $23,800 $26,694 $37,934 8005 WEB SITE REIMBURSEMENT $0 $0 $4,597 $5,410 TOTAL EXPENDITURES $583,368 $557,525 $586,589 $696,642 519 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways GROUNDS- NEIGHBORHOOD PARKS Budget Unit 110-8314 General Fund PROGRAM OVERVIEW Neighborhood Parks include 14 of the 19 parks and open space areas managed by the Grounds Division of the Public Works Department. Neighborhood park sites include Linda Vista, Mary Ave. Dog Park, Monta Vista, Portal, Somerset, Varian, Wilson, Three Oaks, Hoover, Canyon Oak (Little Rancho), Franco Park, Sterling/Barnhart, Oak Valley and Blackberry Farms. SERVICE OBJECTIVES •The main objective of the Grounds Division is to provide the citizens of Cupertino with the cleanest and safest recreational areas to enjoy in the Bay Area. •Provide daily general clean up, trash removal, graffiti removal, irrigation adjustments and repairs and basic play structure inspections and maintenance. •Provide weekly maintenance that may include mowing and edging of turf areas, spraying of pesticides, tennis court cleaning and general maintenance, basketball court maintenance and programmed play structure inspections and maintenance. •Provide quarterly maintenance that may include turf spraying, fertilization applications, aerating, over-seeding and pruning of trees and shrubs. •Provide semi-annual maintenance that may include replacement of planting material, pre-emergent applications, playground woodchip replenishing and prepare athletic fields for seasonal use. •Maintain all playgrounds in accordance to California playground safety requirements. •Reduce water consumption wherever practicable. •Utilize Weekend Work furlough program as needed to assist in weekend and weekday cleanup programs of garden plots. •Provide logistical support to the Park and Recreation Department for all the City’s special events. BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 1,583,957 Fund Balance - General Fund Costs 1,583,957$ Total Staffing 9.00 % Funded by General Fund 100.0% 520 FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $1,583,957 for the Neighborhood Parks Program Budget. This represents an increase of $130,033 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to salaries and benefits. This budget is funded from a $1,583,957 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: Public Works - Neighborhood Parks Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 519,376 484,224 514,816 634,332 Employee Benefits 269,847 262,441 263,226 332,467 Materials 205,515 233,337 223,071 206,456 Contract Services 66,553 98,448 109,000 125,993 Appropriations for Contingency - - 33,207 33,245 Cost Allocation 109,800 165,890 247,104 251,464 Capital Outlay - - - - Special Projects - 209,805 63,500 - TOTAL EXPENDITURES 1,171,091$ 1,454,145$ 1,453,924$ 1,583,957$ Fund Balance - - - - General Fund Costs 1,171,091$ 1,454,145$ 1,453,924$ 1,583,957$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 521 STAFFING Total current authorized positions – 8.00 One additional position is proposed; a Maintenance Worker I. Despite a number of new facilities being added to the City’s park inventory, staffing levels have not increased in this division since 2001. New parks added include Franco Park, Sterling Barnhart Park, Stevens Creek Corridor Park, and the Mary Avenue Dog Park. Additionally, four parks (including Memorial) were built prior to 1970. Parks of this era, due to their aging infrastructure and irrigation systems, result in greater than normal maintenance needs. Prior to 2001, Blackberry Farm historically was maintained by two maintenance workers. Upon reopening in 2010, only one maintenance worker has been budgeted. Some efficiencies have allowed the department to absorb these growing demands, however to maintain facilities at consistent levels expected by various user groups and the community, an additional Maintenance Worker is necessary. Cupertino parks are currently staffed at one FTE for every 8 acres of park. This ratio is lower than most other comparable cities, especially if the many different variables between cities and their variety of parks are factored. Adding one more staff to the division will help ensure the level of maintenance and timely completion of minor park improvements continues at a level expected by our residents and for fee users of our facilities. It is preferred to add an FTE, as opposed to providing this service through a contract, due to the flexibility to move staff to areas of temporary high demands within the Service Center for efficiency. Permanent staffing allows for increased response, the development of institutional understanding of systems, as well as a pride of ownership. Total authorized positions – 9.00 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8314 NEIGHBORHOOD PARKS 5501 SALARIES FULL TIME $510,878 $473,156 $492,317 $632,332 5502 SALARIES PART TIME $6,449 $8,384 $20,500 $0 5505 OVERTIME $2,049 $2,684 $2,000 $2,000 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $4,397 5600 RETIREMENT SYSTEM $134,873 $123,328 $136,751 $164,026 5711 HEALTH INSURANCE $63,207 $64,032 $67,282 $83,672 5712 DENTAL INSURANCE $11,233 $11,656 $12,692 $14,102 5713 MEDICARE $7,753 $6,980 $7,029 $9,166 522 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 5714 LIFE INSURANCE $5,320 $5,385 $6,336 $4,916 5715 LONG TERM DISABILITY $2,883 $2,753 $2,974 $4,308 5716 WORKERS COMPENSATION $43,253 $46,971 $28,626 $28,626 5717 VISION INSURANCE $1,325 $1,336 $1,536 $1,649 5722 HRA CITY CONTRIBUTION $0 $0 $0 $17,605 6111 GEN OFFICE SUPPLIES $77,938 $98,911 $0 $0 6126 GENERAL SUPPLIES $0 $0 $87,000 $79,954 6151 ELECTRICAL SERVICE $3,809 $5,192 $4,331 $4,406 6155 WATER SERVICE $123,401 $134,576 $131,340 $121,779 6156 SEWER SERVICE $367 $367 $400 $317 7011 TRAINING AND $4,118 $9,076 $5,000 $5,579 7014 GENERAL SVC AGMT $62,435 $89,372 $55,000 $71,414 7115 TREE MAINTENANCE ITEMS $0 $0 $49,000 $49,000 7197 CONTINGENCIES $0 $0 $33,207 $33,245 8001 EQUIPMENT $109,800 $118,190 $184,850 $151,440 8002 IT REIMBURSEMENT $0 $47,700 $52,824 $87,540 8005 WEB SITE REIMBURSEMENT $0 $0 $9,430 $12,484 9100 NON RECUR FACILITY MGT $0 $165,325 $0 $0 9300 FACILITY IMPROVEMENTS $0 $49,280 $0 $0 9314 BOTCHY BALL CT LED $0 $0 $63,500 $0 TOTAL EXPENDITURES $1,171,091 $1,464,655 $1,453,925 $1,583,957 523 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways GROUNDS- SPORTS FIELD JOLLYMAN/ CREEKSIDE Budget Unit 110-8315 General Fund PROGRAM OVERVIEW The sport fields at Jollyman and Creekside parks are among the 19 parks and open space areas managed by the Grounds Division of the Public Works Department. Sport fields at these two parks are heavily used and enjoyed by the community. SERVICE OBJECTIVES •The main objective of the Grounds Division is to provide the citizens of Cupertino with the cleanest and safest recreational areas / sports fields in the Bay Area. •Provide daily general clean up, trash removal, graffiti removal, irrigation adjustments and repairs and other maintenance. •Provide weekly maintenance that may include mowing and edging of turf areas, spraying of pesticides, programmed play structure inspections and other maintenance. •Provide quarterly maintenance that may include turf spraying, fertilization applications, aerating, over-seeding and pruning of trees and shrubs. •Provide semi-annual maintenance that may include replacement of planting material, pre-emergent applications and preparing sport fields for seasonal use. •Maintain sport fields for recreational activities including soccer, baseball, cricket, track and field, softball and a variety of other sports. •Maintain all playgrounds in accordance to California playground safety requirements. •Reduce water consumption wherever practicable. •Utilize Weekend Work furlough program as needed to assist in weekend and weekday cleanup programs of garden plots. •Provide logistical support to the Park and Recreation Department for all the City’s special events. BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 621,948 Fund Balance - General Fund Costs 621,948$ Total Staffing 2.80 % Funded by General Fund 100.0% 524 FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $621,948 for the Sports Field Jollyman/Creekside Program Budget. This represents an increase of $158,032 over the FY 2013- 14 Final Adopted Budget. The increase is attributed primarily to park light upgrades. This program is funded from a $621,948 contribution from the general fund. SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Parking Lot Light Upgrades $ 100,000 $ 100,000 General Fund Revenue Parking Lot Light Upgrades TOTAL $ 100,000 $ 100,000 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: 525 Public Works - Sports Field Jollyman/Creekside Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 200,922 191,578 177,856 199,998 Employee Benefits 106,986 104,931 96,120 103,722 Materials 116,924 116,012 116,533 109,608 Contract Services 11,151 6,855 12,000 12,000 Appropriations for Contingency - - 12,853 12,161 Cost Allocation 35,450 58,360 48,554 84,459 Capital Outlay - - - - Special Projects - 10,878 - 100,000 TOTAL EXPENDITURES 471,433$ 488,614$ 463,916$ 621,948$ Fund Balance - - - - General Fund Costs 471,433$ 488,614$ 463,916$ 621,948$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – 2.80 There are no changes to the current level of staffing. Total authorized positions – 2.80 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 526 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8315 SPORT FIELDS JOLLYMAN CRK 5501 SALARIES FULL TIME $200,594 $190,999 $177,358 $199,498 5505 OVERTIME $328 $579 $500 $500 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $1,343 5600 RETIREMENT SYSTEM $52,837 $49,858 $49,265 $50,298 5711 HEALTH INSURANCE $26,756 $27,468 $26,079 $26,029 5712 DENTAL INSURANCE $4,446 $4,509 $4,356 $4,385 5713 MEDICARE $2,906 $2,723 $2,572 $2,893 5714 LIFE INSURANCE $2,142 $2,112 $2,218 $1,415 5715 LONG TERM DISABILITY $1,160 $1,098 $1,072 $1,347 5716 WORKERS COMPENSATION $16,206 $16,637 $10,020 $10,020 5717 VISION INSURANCE $533 $526 $538 $515 5722 HRA CITY CONTRIBUTION $0 $0 $0 $5,477 6111 GEN OFFICE SUPPLIES $48,702 $37,965 $0 $0 6126 GENERAL SUPPLIES $0 $0 $46,000 $43,042 6151 ELECTRICAL SERVICE $2,681 $3,684 $3,460 $3,268 6155 WATER SERVICE $65,211 $74,820 $66,743 $63,006 6156 SEWER SERVICE $330 $330 $330 $292 7014 GENERAL SVC AGMT $11,151 $6,855 $8,000 $8,000 7115 TREE MAINTENANCE ITEMS $0 $0 $4,000 $4,000 7197 CONTINGENCIES $0 $0 $12,853 $12,161 8001 EQUIPMENT $35,450 $39,460 $25,570 $53,340 8002 IT REIMBURSEMENT $0 $18,900 $19,683 $27,235 8005 WEB SITE REIMBURSEMENT $0 $0 $3,301 $3,884 9100 NON RECUR FACILITY MGT $0 $10,878 $0 $0 9349 PARK LIGHT UPGRADE $0 $0 $0 $100,000 TOTAL EXPENDITURES $471,433 $489,402 $463,918 $621,948 527 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways GROUNDS- CIVIC CENTER MAINTENANCE Budget Unit 110-8321 General Fund PROGRAM OVERVIEW The Civic Center grounds are one of 19 parks and open space areas managed by the Grounds Division of the Public Works Department. Due to the close proximity to City Hall, Community Hall and the Library, the Civic Center grounds are well utilized. Civic Center maintenance includes the adjacent Library Field. SERVICE OBJECTIVES •The main objective of the Grounds Division is to provide the citizens of Cupertino with the cleanest and safest recreational areas to enjoy in the Bay Area. •Provide daily general clean up, trash removal, graffiti removal, irrigation adjustments and repairs and other maintenance. •Provide weekly maintenance that may include mowing and edging of turf areas, spraying of pesticides and general maintenance. •Provide quarterly maintenance that may include turf spraying, fertilization applications, aerating, over-seeding and pruning of trees and shrubs. •Provide semi-annual maintenance that may include replacement of planting material and pre -emergent applications. •Maintain library field for recreational activities including soccer, cricket and a variety of other sports. •Reduce water consumption wherever practicable. •Provide logistical support to all City Departments for special events. BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 161,191 Fund Balance - General Fund Costs 161,191$ Total Staffing 0.90 % Funded by General Fund 100.0% 528 FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $161,191 for the Civic Center Maintenance Program Budget. The Budget is relatively unchanged since the 2013-2014 Final Adopted Budget. This program is funded from a $161,191 contribution from the general fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: Public Works - Civic Center Maintenance Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 71,426 71,406 64,901 69,438 Employee Benefits 36,859 36,646 32,777 36,146 Materials 33,711 35,286 36,116 29,199 Contract Services 2,600 2,600 - 2,733 Appropriations for Contingency - - 3,612 3,193 Cost Allocation 18,010 22,140 18,145 20,482 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 162,606$ 168,078$ 155,551$ 161,191$ Fund Balance - - - - General Fund Costs 162,606$ 168,078$ 155,551$ 161,191$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 529 STAFFING Total current authorized positions – .90 There are no changes to the current level of staffing. Total authorized positions – .90 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8321 CIVIC CTR PLAZA GROUND MA 5501 SALARIES FULL TIME $70,790 $68,852 $63,401 $69,438 5505 OVERTIME $636 $2,554 $1,500 $0 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $362 5600 RETIREMENT SYSTEM $18,742 $18,137 $17,611 $18,861 5711 HEALTH INSURANCE $8,908 $8,921 $8,380 $8,369 5712 DENTAL INSURANCE $1,434 $1,487 $1,376 $1,412 5713 MEDICARE $1,031 $995 $919 $1,008 5714 LIFE INSURANCE $701 $707 $713 $511 5715 LONG TERM DISABILITY $412 $392 $384 $476 5716 WORKERS COMPENSATION $5,457 $5,831 $3,221 $3,221 5717 VISION INSURANCE $174 $176 $173 $164 5722 HRA CITY CONTRIBUTION $0 $0 $0 $1,762 6111 GEN OFFICE SUPPLIES $10,665 $9,619 $0 $0 6126 GENERAL SUPPLIES $0 $0 $8,000 $9,405 6155 WATER SERVICE $23,046 $25,667 $28,116 $19,794 7014 GENERAL SVC AGMT $2,600 $2,600 $0 $2,733 7197 CONTINGENCIES $0 $0 $3,612 $3,193 8001 EQUIPMENT $18,010 $15,240 $9,510 $10,480 8002 IT REIMBURSEMENT $0 $6,900 $7,574 $8,754 8005 WEB SITE REIMBURSEMENT $0 $0 $1,061 $1,248 TOTAL EXPENDITURES $162,605 $168,077 $155,551 $161,191 530 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways STREET - STORM DRAIN MAINTENANCE Budget Unit 110-8401 General Fund PROGRAM OVERVIEW Maintenance of storm drain system to provide for the efficient flow of storm water and to comply with storm water pollution prevention requirements. SERVICE OBJECTIVES •Provide effective and timely inspection and maintenance of the storm drain system including inlet and outfall structures, 2,216 storm drain inlets and collection system. •Provide annual cleaning and inspection of all inlets. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $256,600 for the Storm Drain Maintenance Program. The Final Adopted Budget is relatively unchanged since the 2013-2014 Final Adopted Budget. This budget is funded from a $256,600 contribution from the general fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 256,600 Fund Balance - General Fund Costs 256,600$ Total Staffing 1.25 % Funded by General Fund 100.0% 531 Public Works - Storm Drain Maintenance Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 15,342 89,719 117,416 129,012 Employee Benefits 7,249 42,100 45,648 51,079 Materials 319 1,206 1,100 1,420 Contract Services 17,722 36,220 77,000 55,000 Appropriations for Contingency - - 7,810 5,642 Cost Allocation - 8,200 11,405 14,447 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 40,632$ 177,445$ 260,379$ 256,600$ Fund Balance - - - - General Fund Costs 40,632$ 177,445$ 260,379$ 256,600$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – 1.30 Reduced 5% of MWII time and reallocated to Non-Point Source (230-8004). Total authorized positions – 1.25 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 532 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8401 STORM DRAIN MAINTENANCE 5501 SALARIES FULL TIME $15,190 $88,070 $91,417 $103,012 5502 SALARIES PART TIME $0 $0 $25,000 $25,000 5505 OVERTIME $152 $1,649 $1,000 $1,000 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $549 5600 RETIREMENT SYSTEM $4,060 $22,528 $25,393 $26,726 5711 HEALTH INSURANCE $1,661 $9,486 $10,917 $11,622 5712 DENTAL INSURANCE $263 $1,621 $1,917 $1,959 5713 MEDICARE $38 $867 $938 $1,494 5714 LIFE INSURANCE $131 $812 $1,030 $727 5715 LONG TERM DISABILITY $79 $498 $551 $676 5716 WORKERS COMPENSATION $984 $6,086 $4,652 $4,652 5717 VISION INSURANCE $33 $202 $250 $228 5722 HRA CITY CONTRIBUTION $0 $0 $0 $2446 6111 GEN OFFICE SUPPLIES $319 $1,206 $0 $0 6126 GENERAL SUPPLIES $0 $0 $1,100 $1,420 7014 GENERAL SVC AGMT $17,722 $20,220 $30,000 $30,000 7060 RENT EXPENSE $0 $16,000 $47,000 $25,000 7197 CONTINGENCIES $0 $0 $7,810 $5,642 8002 IT REIMBURSEMENT $0 $8,200 $9,873 $12,644 8005 WEB SITE REIMBURSEMENT $0 $0 $1,532 $1,803 9300 FACILITY IMPROVEMENTS $0 $0 $0 $0 TOTAL EXPENDITURES $40,630 $177,445 $260,380 $256,600 533 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways STREET - MINOR STORM DRAIN Budget Unit 210-9612 Special Revenue Fund PROGRAM OVERVIEW This program provides funding for drainage repairs as needed in various locations. SERVICE OBJECTIVES •Provide storm drain repairs throughout the City on an annual basis. FINAL ADOPTED BUDGET There were no approved expenditures for FY 2014-15. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: 534 Public Works - Minor Storm Drain Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation - - - - Employee Benefits - - - - Materials - - - - Contract Services - - - - Appropriations for Contingency - - - - Cost Allocation - - - - Capital Outlay - - - - Special Projects - - 77,000 - TOTAL EXPENDITURES -$ -$ 77,000$ -$ Fund Balance - - (77,000) - General Fund Costs -$ -$ -$ -$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING There is no staffing associated with this budget. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 9612 MINOR STORM DRAIN IMPROVEMENTS 9300 FACILITY IMPROVEMENTS $0 $0 $77,000 $0 TOTAL EXPENDITURES $0 $0 $77,000 $0 535 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways STREET - SIDEWALK CURB AND GUTTER Budget Unit 270-8403 Special Revenue Fund PROGRAM OVERVIEW Maintain sidewalks, curb and gutter to a standard that is functional and minimizes liability. Optimize the use of available funds by coordinating with other improvement projects. SERVICE OBJECTIVES •Timely maintain concrete improvements in response to citizen complaints and coordinate with programmed asphalt improvements. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $956,806 for the Sidewalk Curb and Gutter Program. This represents an increase of $570,113 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to the annual Sidewalk, Curb and Gutter project. This budget is funded from $465,943 in estimated department revenue and a $490,863 contribution from the general fund. SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Curb Gutter & Sidewalk $ 800,000 $ 800,000 General Fund Revenue Annual Curb, Gutter & Sidewalk Project TOTAL $ 800,000 $ 800,000 BUDGET AT A GLANCE Total Revenue 465,943$ Total Expenditures 956,806 Fund Balance - General Fund Costs 490,863$ Total Staffing 0.85 % Funded by General Fund 51.3% 536 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: Public Works - Sidewalk Curb and Gutter Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - 220 - Intergovernmental Revenue - - 465,943 465,943 Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 466,163$ 465,943$ Expenditures Employee Compensation 73,213 60,126 58,824 69,459 Employee Benefits 39,096 30,192 30,171 33,650 Materials 3,439 1,481 3,000 2,512 Contract Services - - - - Appropriations for Contingency - - 300 251 Cost Allocation 3,420 9,100 44,398 50,934 Capital Outlay - - - - Special Projects - - 250,000 800,000 TOTAL EXPENDITURES 119,168$ 100,899$ 386,693$ 956,806$ Fund Balance - - 79,470 - General Fund Costs 119,168$ 100,899$ -$ 490,863$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – .85 There are no changes to the current level of staffing. Total authorized positions – .85 537 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8403 SIDEWALK CURB AND GUTTER 5501 SALARIES FULL TIME $71,818 $58,381 $57,624 $68,459 5502 SALARIES PART TIME $208 $0 $0 $0 5505 OVERTIME $1,187 $1,745 $1,200 $1,000 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $479 5600 RETIREMENT SYSTEM $19,169 $15,038 $16,006 $17,163 5711 HEALTH INSURANCE $9,967 $7,424 $7,808 $7,904 5712 DENTAL INSURANCE $1,549 $1,204 $1,296 $1,331 5713 MEDICARE $1,068 $886 $836 $992 5714 LIFE INSURANCE $731 $578 $673 $486 5715 LONG TERM DISABILITY $430 $340 $348 $435 5716 WORKERS COMPENSATION $6,000 $4,578 $3,041 $3,041 5717 VISION INSURANCE $182 $144 $163 $155 5722 HRA CITY CONTRIBUTION $0 $0 $0 $1,664 6111 GEN OFFICE SUPPLIES $3,439 $1,430 $0 $0 6126 GENERAL SUPPLIES $0 $0 $3,000 $2,474 6219 MILEAGE REIMBURSEMENT $0 $51 $0 $38 7197 CONTINGENCIES $0 $0 $300 $251 8001 EQUIPMENT $3,420 $2,200 $1,550 $1,740 8002 IT REIMBURSEMENT $0 $6,900 $7,004 $8,268 8004 CITY CHANNEL REIMB $0 $0 $4,993 $3,635 8005 WEB SITE REIMBURSEMENT $0 $0 $1,002 $1,179 8006 CC CAP ALLOCATION $0 $0 $1,687 $2,093 8007 CM CAP ALLOCATION $0 $0 $2,906 $5,412 8008 ENV AFFAIRS CAP ALLO $0 $0 $920 $1,516 8009 ECON DEV CAP ALLO $0 $0 $706 $1,454 8016 CITY CLERK CAP ALLOC $0 $0 $3,203 $0 8017 CITY ATTORNEY CAP ALLOC $0 $0 $10,027 $13,599 8018 PUBLIC AFFAIRS CAP ALLOC $0 $0 $1,209 $2,640 8019 DISASTER PREP CAP ALLOC $0 $0 $407 $458 8022 ADMIN SERV CAP $0 $0 $2,213 $2,621 8023 FINANCE CAP ALLOC $0 $0 $4,198 $6,319 8024 HUMAN RESOURCES CAP $0 $0 $2,373 $0 9326 ANNUAL SW CURB GUTTER $0 $0 $250,000 $800,000 TOTAL EXPENDITURES $119,168 $100,899 $386,693 $956,806 538 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways STREET - STREET PAVEMENT MAINTENANCE Budget Unit 270-8404 Special Revenue Fund PROGRAM OVERVIEW This program maintains streets to a standard that balances preventative maintenance with stop gap measures while minimizing liability. SERVICE OBJECTIVES •Perform preventative maintenance activities of fog seal and crack fill. •Perform stop gap maintenance of arterial, collector and residential streets. •Oversee and manage contracted pavement maintenance projects. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $9,173,694 for the Street Pavement Maintenance Program. This represents an increase of $4,573,468 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to the Annual Asphalt Project. This budget is funded from $751,200 in estimated department revenue and a $8,422,494 contribution from the general fund. BUDGET AT A GLANCE Total Revenue 751,200$ Total Expenditures 9,173,694 Fund Balance - General Fund Costs 8,422,494$ Total Staffing 3.40 % Funded by General Fund 91.8% 539 SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Annual Pavement Maintenance $ 8,500,000 $ 8,500,000 General Fund Annual Pavement Maintenance Removal of metal beam guard rail and retaining walls $ 30,000 $ 30,000 General Fund Removal of metal beam guard rail and retaining walls TOTAL $ 8,530,000 $ 8,530,000 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: Public Works - Street Pavement Maintenance Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - 1,400 1,400 Intergovernmental Revenue - - 1,483,200 749,800 Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 1,484,600$ 751,200$ Expenditures Employee Compensation 75,514 195,184 230,176 266,185 Employee Benefits 38,902 98,147 116,027 133,338 Materials 67,390 32,595 45,000 40,349 Contract Services 39,283 87,286 95,000 95,000 Appropriations for Contingency - - 14,000 13,535 Cost Allocation 720 17,390 90,022 95,287 Capital Outlay - - - - Special Projects - 10,000 4,010,000 8,530,000 TOTAL EXPENDITURES 221,809$ 440,602$ 4,600,225$ 9,173,694$ Fund Balance - - 365,625 - General Fund Costs 221,809$ 440,602$ 3,481,250$ 8,422,494$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 540 STAFFING Total current authorized positions – 3.40 There are no changes to the current level of staffing. Total authorized positions – 3.40 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8404 STREET PAVEMENT MAINTENAN 5501 SALARIES FULL TIME $71,358 $193,291 $227,677 $263,685 5502 SALARIES PART TIME $1,666 $0 $0 $2,500 5505 OVERTIME $2,490 $1,893 $2,500 $0 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $1,845 5600 RETIREMENT SYSTEM $19,046 $50,170 $63,241 $68,521 5711 HEALTH INSURANCE $9,415 $22,490 $28,437 $31,611 5712 DENTAL INSURANCE $1,881 $4,053 $5,251 $5,329 5713 MEDICARE $1,132 $2,674 $3,145 $3,824 5714 LIFE INSURANCE $895 $1,933 $2,693 $1,928 5715 LONG TERM DISABILITY $421 $1,088 $1,374 $1,739 5716 WORKERS COMPENSATION $5,889 $15,258 $11,271 $11,271 5717 VISION INSURANCE $223 $481 $615 $621 5722 HRA CITY CONTRIBUTION $0 $0 $0 $6,649 6111 GEN OFFICE SUPPLIES $67,390 $32,595 $0 $0 6126 GENERAL SUPPLIES $0 $0 $45,000 $40,349 7014 GENERAL SVC AGMT $5,671 $15,778 $15,000 $15,000 7016 STREET OVERLAY $33,612 $72,614 $0 $0 7060 RENT EXPENSE $0 $0 $5,000 $5,000 7116 PREVENTATIVE MAINT $0 $0 $75,000 $75,000 7197 CONTINGENCIES $0 $0 $14,000 $13,535 8001 EQUIPMENT $720 $890 $9,230 $14,000 8002 IT REIMBURSEMENT $0 $16,500 $21,663 $33,070 8004 CITY CHANNEL REIMB $0 $0 $4,993 $3,635 8005 WEB SITE REIMBURSEMENT $0 $0 $3,713 $4,716 8006 CC CAP ALLOCATION $0 $0 $3,136 $845 8007 CM CAP ALLOCATION $0 $0 $8,576 $8,520 541 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8008 ENV AFFAIRS CAP ALLO $0 $0 $2,712 $2,386 8009 ECON DEV CAP ALLO $0 $0 $2,081 $2,289 8016 CITY CLERK CAP ALLOC $0 $0 $3,203 $2,986 8018 PUBLIC AFFAIRS CAP ALLOC $0 $0 $2,249 $1,695 8019 DISASTER PREP CAP ALLOC $0 $0 $758 $721 8022 ADMIN SERV CAP $0 $0 $6,530 $1,683 8023 FINANCE CAP ALLOC $0 $0 $12,385 $9,948 8024 HUMAN RESOURCES CAP $0 $0 $8,793 $8,793 9100 NON RECURRING FACLITY $0 $10,000 $25,000 $0 9325 ANNUAL ASPHALT PROJECT $0 $0 $3,985,000 $8,500,000 9350 METAL BEAM GUARDRAIL $0 $0 $0 $30,000 TOTAL EXPENDITURES $221,809 $441,709 $4,600,226 $9,173,694 542 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways STREET - STREET SIGN MARKINGS Budget Unit 270-8405 General Fund PROGRAM OVERVIEW This program maintains street regulatory and informational signs, street striping, markings and legends, as well as removes graffiti within street right-of-way in a timely manner. SERVICE OBJECTIVES •Respond to regulatory and informational sign issues in a timely manner. •Coordinate and respond to work orders from the Traffic Engineer. •Maintain street sign and traffic marking assets in compliance with the Manual of Uniform Traffic Control Devices. •Remove graffiti in a timely manner. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $757,002 for the Street Sign Markings Program. This represents an increase of $55,865 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to salaries and benefits. This budget is funded from $832,857 in estimated department revenue and is anticipated to add $75,855 to fund balance. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: BUDGET AT A GLANCE Total Revenue 832,857$ Total Expenditures 757,002 Fund Balance 75,855 General Fund Costs -$ Total Staffing 3.70 % Funded by General Fund 0.0% 543 Public Works - Street Signs and Markings Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - 380 - Intergovernmental Revenue - - 832,857 832,857 Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 833,237$ 832,857$ Expenditures Employee Compensation 168,484 218,821 229,808 286,907 Employee Benefits 83,221 111,552 118,294 145,764 Materials 94,957 84,569 75,000 77,357 Contract Services 290 15,323 16,000 17,000 Appropriations for Contingency - - 9,100 9,436 Cost Allocation 99,240 129,840 252,935 220,538 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 446,192$ 560,105$ 701,137$ 757,002$ Fund Balance - - 132,100 75,855 General Fund Costs 446,192$ 560,105$ -$ -$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – 3.75 Staff has been reallocated to more appropriately reflect time spent in this program. Total authorized positions – 3.70 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 544 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8405 STREET SIGN MARKING 5501 SALARIES FULL TIME $157,610 $214,932 $224,808 $281,907 5502 SALARIES PART TIME $5,435 $0 $0 $0 5505 OVERTIME $5,439 $3,889 $5,000 $5,000 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $2,096 5600 RETIREMENT SYSTEM $42,362 $55,675 $62,445 $73,911 5711 HEALTH INSURANCE $18,108 $25,926 $28,645 $34,401 5712 DENTAL INSURANCE $3,265 $4,680 $5,237 $5,799 5713 MEDICARE $2,490 $2,783 $2,822 $4,089 5714 LIFE INSURANCE $1,537 $2,189 $2,653 $2,078 5715 LONG TERM DISABILITY $915 $1,225 $2,252 $1,879 5716 WORKERS COMPENSATION $14,161 $18,528 $13,597 $13,597 5717 VISION INSURANCE $383 $546 $643 $678 5722 HRA CITY CONTRIBUTION $0 $0 $0 $7,236 6111 GEN OFFICE SUPPLIES $94,957 $84,543 $0 $0 6126 GENERAL SUPPLIES $0 $0 $75,000 $77,246 6219 MILEAGE REIMBURSEMENT $0 $26 $0 $111 7011 TRAINING AND $290 $323 $1,000 $2,000 7014 GENERAL SVC AGMT $0 $15,000 $15,000 $15,000 7197 CONTINGENCIES $0 $0 $9,100 $9,436 8001 EQUIPMENT $97,240 $111,640 $132,400 $149,850 8002 IT REIMBURSEMENT $2,000 $18,200 $33,601 $35,989 8004 CITY CHANNEL REIMB $0 $0 $4,919 $3,581 8005 WEB SITE REIMBURSEMENT $0 $0 $4,303 $5,132 8006 CC CAP ALLOCATION $0 $0 $6,315 $0 8007 CM CAP ALLOCATION $0 $0 $11,322 $0 8008 ENV AFFAIRS CAP ALLO $0 $0 $3,584 $0 8009 ECON DEV CAP ALLO $0 $0 $2,747 $0 8016 CITY CLERK CAP ALLOC $0 $0 $3,203 $2,896 8017 CITY ATTORNEY CAP ALLOC $0 $0 $10,027 $13,599 8018 PUBLIC AFFAIRS CAP ALLOC $0 $0 $4,527 $0 8019 DISASTER PREP CAP ALLOC $0 $0 $1,525 $0 8022 ADMIN SERV CAP $0 $0 $8,621 $0 8023 FINANCE CAP ALLOC $0 $0 $16,350 $0 8024 HUMAN RESOURCES CAP $0 $0 $9,491 $9,491 TOTAL EXPENDITURES $446,191 $560,105 $701,137 $757,002 545 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways STREET - Graffiti Removal Budget Unit 110-8406 General Fund PROGRAM OVERVIEW In Fiscal Year 2011-12, this program was transferred to 270-8405 Street Signs Markings. Prior year actual costs are included to preserve historical data. Once all prior year actuals are $0 in the following table, this program will be removed. 546 Public Works - Graffiti Removal Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 30,661 16,036 - - Employee Benefits 16,111 8,482 - - Materials 2,181 915 - - Contract Services 187 - - - Appropriations for Contingency - - - - Cost Allocation - 1,300 - - Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 49,140$ 26,733$ -$ -$ Fund Balance - - - - General Fund Costs 49,140$ 26,733$ -$ -$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8406 GRAFFITI REMOVAL 5501 SALARIES FULL TIME $30,661 $15,991 $0 $0 5505 OVERTIME $0 $45 $0 $0 5600 RETIREMENT SYSTEM $8,183 $4,164 $0 $0 5711 HEALTH INSURANCE $3,517 $1,965 $0 $0 5712 DENTAL INSURANCE $763 $390 $0 $0 5713 MEDICARE $444 $242 $0 $0 5714 LIFE INSURANCE $358 $178 $0 $0 5715 LONG TERM DISABILITY $184 $97 $0 $0 547 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 5716 WORKERS COMPENSATION $2,573 $1,402 $0 $0 5717 VISION INSURANCE $89 $44 $0 $0 6111 GEN OFFICE SUPPLIES $2,181 $915 $0 $0 7014 GENERAL SVC AGMT $187 $0 $0 $0 7060 RENT EXPENSE $0 $0 $0 $0 8002 IT REIMBURSEMENT $0 $1,300 $0 $0 TOTAL EXPENDITURES $49,140 $26,732 $0 $0 548 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways STREET - STREET LIGHTING Budget Unit 110-8830 General Fund PROGRAM OVERVIEW Maintain city owned streetlights (2,950), parking lot lights and park lighting. SERVICE OBJECTIVES •Respond to outages in a timely manner. •Conserve electricity through the conversion of older less efficient light technology to current and tested technologies. •Replace direct buried wiring with wiring in conduits as failures occur. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $371,451 for the Street Lighting Program. This represents an increase of $16,112 over the FY 2013-14 Final Adopted Budget. The budget is relatively unchanged since the 2013-2014 Final Adopted Budget. This budget is funded from a $371,451 contribution from the general fund. SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Monta Vista Lights $ 25,000 $ 25,000 General Fund Finish LED Upgrades TOTAL $ 25,000 $ 25,000 BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 371,451 Fund Balance - General Fund Costs 371,451$ Total Staffing 0.35 % Funded by General Fund 100.0% 549 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: Public Works - Street Lighting Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 61,445 28,679 27,392 29,717 Employee Benefits 29,598 14,045 13,166 14,753 Materials 115,821 251,361 233,400 232,750 Contract Services 20,940 22,206 22,000 21,969 Appropriations for Contingency - - 25,540 25,472 Cost Allocation 17,350 23,180 21,841 21,790 Capital Outlay - - - - Special Projects - - 12,000 25,000 TOTAL EXPENDITURES 245,154$ 339,471$ 355,339$ 371,451$ Fund Balance - - - - General Fund Costs 245,154$ 339,471$ 355,339$ 371,451$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – .35 There are no changes to the current level of staffing. Total authorized positions – .35 550 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8830 STREET LIGHTING 5501 SALARIES FULL TIME $60,964 $27,924 $26,892 $28,717 5505 OVERTIME $481 $755 $500 $1,000 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $194 5600 RETIREMENT SYSTEM $16,271 $7,155 $7,470 $7,939 5711 HEALTH INSURANCE $7,957 $3,517 $3,347 $3,254 5712 DENTAL INSURANCE $1,238 $547 $528 $548 5713 MEDICARE ($2,036) $71 $62 $416 5714 LIFE INSURANCE $584 $264 $277 $201 5715 LONG TERM DISABILITY $365 $169 $162 $199 5716 WORKERS COMPENSATION $5,074 $2,256 $1,253 $1,253 5717 VISION INSURANCE $145 $66 $67 $64 5722 HRA CITY CONTRIBUTION $0 $0 $0 $685 6111 GEN OFFICE SUPPLIES $18,490 $16,899 $0 $0 6126 GENERAL SUPPLIES $0 $0 $45,000 $36,662 6151 ELECTRICAL SERVICE $97,331 $234,462 $186,000 $193,688 6226 MEMBERSHIP AND DUES $0 $0 $2,400 $2,400 7011 TRAINING AND $0 $0 $1,000 $1,000 7014 GENERAL SVC AGMT $20,940 $22,206 $21,000 $20,969 7197 CONTINGENCIES $0 $0 $25,540 $25,472 8001 EQUIPMENT $16,450 $20,280 $15,910 $17,900 8002 IT REIMBURSEMENT $900 $2,900 $5,518 $3,405 8005 WEB SITE REIMBURSEMENT $0 $0 $413 $485 9100 NON RECUR FACILITY MGT $0 $0 $0 $0 9323 MONTA VISTA LIGHTS $0 $0 $12,000 $25,000 TOTAL EXPENDITURES $245,154 $339,472 $355,339 $371,451 551 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways FLEET-EQUIPMENT MAINTENANCE Budget Unit 630-8840 General Fund PROGRAM OVERVIEW The Fleet Division maintains all fleet equipment, including small power equipment. Equipment includes vehicles (94), rolling stock (54), trailers (18), riding mowers (12), and all power equipment (234). The division also manages above ground fuel storage tank at Service Center. SERVICE OBJECTIVES •Maintain all city vehicles and equipment to reduce operating costs and increase safety. •Fabricate, weld and repair equipment that includes vehicles, apparatus, structures, facilities for function and safety. •Develop specifications and bid per City policy the purchases of trucks, tractors and other significant equipment. •Maintain surplus vehicles and other equipment per City policy. •Ensure all vehicles conform to State of California emission regulations. •Maintain / inspect above ground fuel tanks as required. •Maintain accurate inventory of fleet/equipment assets. •Maintain a safe and clean working environment for the equipment mechanics and welding. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $1,391,743 for the Fleet-Equipment Maintenance Program. This represents an increase of $283,153 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to depreciation expenses. This budget is funded from $1,006,424 in estimated department revenue and $385,319 in fund balance. BUDGET AT A GLANCE Total Revenue 1,006,424$ Total Expenditures 1,391,743 Fund Balance (385,319) General Fund Costs -$ Total Staffing 2.90 % Funded by General Fund 0.0% 552 SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Equipment $ 25,000 $ General Fund Replace last two fuel pump dispensers TOTAL $ 25,000 $ The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: Public Works - Equipment Maintenance Category Revenue Taxes - - - - Licenses and Permits - - 1,780 1,780 Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - 955,892 1,004,644 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 957,672$ 1,006,424$ Expenditures Employee Compensation 193,352 232,486 219,009 243,867 Employee Benefits 139,678 130,741 108,262 127,147 Materials 268,139 264,101 272,000 260,700 Contract Services 128,347 136,289 128,500 136,384 Appropriations for Contingency - - 40,050 39,708 Cost Allocation 232,793 246,812 328,769 551,324 Capital Outlay 9,907 - - - Special Projects - 1,995 12,000 32,613 TOTAL EXPENDITURES 972,216$ 1,012,424$ 1,108,590$ 1,391,743$ Fund Balance - - (150,918) (385,319) General Fund Costs 972,216$ 1,012,424$ -$ -$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 25,000 25,000 553 STAFFING Total current authorized positions – 2.90 There are no changes to the current level of staffing. Total authorized positions – 2.90 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8840 EQUIPMENT MAINTENANCE 5501 SALARIES FULL TIME $188,581 $224,378 $218,509 $243,367 5502 SALARIES PART TIME $4,575 $7,790 $0 $0 5505 OVERTIME $196 $318 $500 $500 5506 CAR ALLOWAMCE $0 $0 $0 $1 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $6,007 5600 RETIREMENT SYSTEM $49,525 $56,284 $60,695 $65,965 5711 HEALTH INSURANCE $26,130 $26,046 $25,207 $26,961 5712 DENTAL INSURANCE $4,664 $4,738 $4,649 $4,544 5713 MEDICARE $3,120 $3,999 $3,168 $3,529 5714 LIFE INSURANCE $2,190 $2,159 $2,297 $1,885 5715 LONG TERM DISABILITY $1,134 $1,247 $1,318 $1,681 5716 WORKERS COMPENSATION $52,370 $35,730 $10,371 $10,371 5717 VISION INSURANCE $545 $538 $557 $531 5722 HRA CITY CONTRIBUTION $0 $0 $0 $5,672 6111 GEN OFFICE SUPPLIES $40,223 $32,512 $0 $0 6121 SML TOOLS & EQUIPMENT $15,612 $2,543 $12,500 $6,289 6122 EQUIPMENT PARTS $29,942 $32,249 $29,000 $32,388 6123 AUTO PARTS/SUPPLIES $14,470 $30,962 $20,000 $22,139 6124 UNIFORMS/SAFETY APPAR $167,289 $164,871 $0 $0 6125 FUEL $0 $0 $170,000 $161,268 6126 GENERAL SUPPLIES $0 $0 $40,000 $37,945 6154 TELEPHONE SERVICE $603 $964 $500 $671 7011 TRAINING AND $0 $3,275 $2,500 $1,907 7013 MAINTENTANCE OF $39,688 $42,321 $36,000 $39,060 7014 GENERAL SVC AGMT $88,659 $90,693 $90,000 $95,417 7197 CONTINGENCIES $0 $0 $40,050 $39,708 8002 IT REIMBURSEMENT $0 $0 $18,475 $28,208 554 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8003 DEPRECIATION EXPENSES $232,793 $246,812 $274,600 $486,960 8005 WEB SITE REIMBURSEMENT $0 $0 $3,417 $4,023 8007 CM CAP ALLOCATION $0 $0 $5,859 $5,859 8008 ENV AFFAIRS CAP ALLO $0 $0 $1,850 $1,850 8009 ECON DEV CAP ALLO $0 $0 $1,421 $1,421 8016 CITY CLERK CAP ALLOC $0 $0 $2,137 $1,993 8022 ADMIN SERV CAP $0 $0 $4,454 $4,454 8023 FINANCE CAP ALLOC $0 $0 $8,463 $8,463 8024 HUMAN RESOURCES CAP $0 $0 $8,093 $8,093 9100 NON RECUR FACILITY MGT $9,907 $1,995 $0 $7,613 9324 FUEL PUMP DISPENSER $0 $0 $12,000 $25,000 TOTAL EXPENDITURES $972,214 $1,012,423 $1,108,590 $1,391,743 555 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways STREET - ENVIRONMENTAL MATERIALS Budget Unit 110-8850 General Fund PROGRAM OVERVIEW This program manages Service Center solid waste disposal, Service Center safety inspections, handling/disposal/reporting of City generated hazardous waste and materials – including waste that may be illegally deposited upon the right-of-way. Provide street cleaning for unforeseen events such as debris from trucks or other sources. SERVICE OBJECTIVES •Coordinate disposal of solid waste collection. •Adhere to the requirements of hazardous waste/materials storage, handling and reporting. •Comply with Fire Marshal safety inspection requirements for Service Center facilities. •Inspect and maintain below ground fuel tanks as required. •Clean up traffic debris that may become deposited on streets while reducing traffic hazards. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $162,020 for the Environmental Materials Program. This represents an increase of $58,167 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to salaries and benefits. This budget is funded from a $162,020 contribution from the general fund. BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 162,020 Fund Balance - General Fund Costs 162,020$ Total Staffing 0.65 % Funded by General Fund 100.0% 556 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: Public Works - Environmental Materials Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 41,342 18,982 21,241 53,067 Employee Benefits 20,254 9,256 11,300 25,614 Materials 36,492 29,695 32,700 33,278 Contract Services 4,494 5,484 4,000 4,000 Appropriations for Contingency - - 3,670 3,728 Cost Allocation 26,940 44,100 30,943 42,333 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 129,522$ 107,517$ 103,854$ 162,020$ Fund Balance - - - - General Fund Costs 129,522$ 107,517$ 103,854$ 162,020$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – .60 Reallocated 5% of Supervisor’s time to accurately account time spent in Environmental Materials. Total authorized positions – .65 557 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8850 ENVIRONMENTAL MATERIALS 5501 SALARIES FULL TIME $41,176 $18,708 $21,016 $52,842 5505 OVERTIME $166 $274 $225 $225 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $224 5600 RETIREMENT SYSTEM $10,249 $4,797 $5,837 $13,488 5711 HEALTH INSURANCE $4,347 $2,032 $2,319 $6,044 5712 DENTAL INSURANCE $861 $381 $447 $1,017 5713 MEDICARE $602 $289 $305 $765 5714 LIFE INSURANCE $407 $188 $238 $376 5715 LONG TERM DISABILITY $233 $113 $127 $341 5716 WORKERS COMPENSATION $3,454 $1,409 $1,968 $1,968 5717 VISION INSURANCE $101 $47 $58 $118 5722 HRA CITY CONTRIBUTION $0 $0 $0 $1,273 6111 GEN OFFICE SUPPLIES $3,774 $1,490 $0 $0 6126 GENERAL SUPPLIES $0 $0 $3,000 $3,756 6132 HAZ MATERIAL MGMT $32,229 $27,685 $28,000 $29,242 6154 TELEPHONE SERVICE $489 $481 $1,700 $250 6219 MILEAGE REIMBURSEMENT $0 $39 $0 $30 7011 TRAINING AND $4,494 $5,484 $4,000 $4,000 7197 CONTINGENCIES $0 $0 $3,670 $3,728 8001 EQUIPMENT $26,940 $41,800 $25,880 $40,130 8002 IT REIMBURSEMENT $0 $2,300 $4,768 $1,299 8005 WEB SITE REIMBURSEMENT $0 $0 $295 $904 TOTAL EXPENDITURES $129,522 $107,517 $103,853 $162,020 558 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways TREES AND RIGHT-OF-WAY - OVERPASSES AND MEDIANS Budget Unit 110-8407 General Fund PROGRAM OVERVIEW The Medians Maintenance Division maintains 31.54 developed acres of median island hardscapes and softscapes as well as 21.69 undeveloped acres of city right-of-way and the landscaped area of the Don Burnett Bridge. SERVICE OBJECTIVES •Timely maintain improved median islands, landscape strips, trails, landscaped roadsides and public right-of-ways. •Maintain and improve water efficient programming of irrigations systems. •Meet all Department of Pesticide Regulation requirements for weed and pest control. •Timely pruning of plant material to promote plant health, maximize aesthetics and to reduce future maintenance requirements. •Plant and care for new plant stock to help ensure future plant health and reduce future maintenance requirements. •Conserve water through planting of appropriate plant stock. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $1,274,357 for the Trees and Right-Of-Way Program. This represents an increase of $108,037 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to salaries and benefits. This budget is funded from a $1,274,357 contribution from the general fund. BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 1,274,357 Fund Balance - General Fund Costs 1,274,357$ Total Staffing 6.30 % Funded by General Fund 100.0% 559 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: Public Works - Overpasses and Medians Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 466,942 395,593 419,896 473,684 Employee Benefits 242,391 228,887 204,707 240,510 Materials 240,066 248,870 323,619 277,135 Contract Services 28,718 31,076 31,000 34,752 Appropriations for Contingency - - 35,462 31,189 Cost Allocation 107,910 125,860 151,635 217,087 Capital Outlay 62,796 33,880 - - Special Projects - - - - TOTAL EXPENDITURES 1,148,823$ 1,064,166$ 1,166,319$ 1,274,357$ Fund Balance - - - - General Fund Costs 1,148,823$ 1,064,166$ 1,166,319$ 1,274,357$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – 5.90 Increased staff associated with this program by 0.40. Decreased .40 in the weekend work program (110-8409). Staff has been reallocated to more appropriately reflect time spent. Total authorized positions – 6.30 560 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8407 OVERPASSES AND MEDIANS 5501 SALARIES FULL TIME $450,769 $359,460 $399,897 $458,684 5502 SALARIES PART TIME $13,010 $0 $5,000 $0 5505 OVERTIME $3,163 $36,133 $15,000 $15,000 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $3,128 5600 RETIREMENT SYSTEM $119,801 $93,281 $111,079 $121,015 5711 HEALTH INSURANCE $58,588 $51,390 $49,239 $58,571 5712 DENTAL INSURANCE $10,272 $9,162 $9,259 $9,872 5713 MEDICARE $7,596 $5,892 $5,799 $6,652 5714 LIFE INSURANCE $4,959 $4,266 $4,673 $3,532 5715 LONG TERM DISABILITY $2,702 $2,140 $2,413 $3,152 5716 WORKERS COMPENSATION $37,238 $61,694 $21,112 $21,112 5717 VISION INSURANCE $1,235 $1,062 $1,133 $1,153 5722 HRA CITY CONTRIBUTION $0 $0 $0 $12,323 6111 GEN OFFICE SUPPLIES $45,096 $40,501 $0 $0 6126 GENERAL SUPPLIES $0 $0 $75,000 $43,234 6133 IRRIGATION IMPROVEMENT $0 $0 $0 $30,000 6151 ELECTRICAL SERVICE $19,988 $26,085 $34,300 $30,660 6154 TELEPHONE SERVICE $1,502 $1,464 $1,200 $1,051 6155 WATER SERVICE $173,480 $180,820 $213,119 $172,190 7011 TRAINING AND $6,438 $5,588 $6,000 $5,338 7014 GENERAL SVC AGMT $22,280 $25,488 $25,000 $23,414 7112 JANITORIAL SERVICE $0 $0 $0 $6,000 7197 CONTINGENCIES $0 $0 $35,462 $31,189 8001 EQUIPMENT $103,510 $84,860 $105,490 $147,070 8002 IT REIMBURSEMENT $4,400 $41,000 $39,190 $61,278 8005 WEB SITE REIMBURSEMENT $0 $0 $6,955 $8,739 9100 NON RECUR FACILITY MGT $62,796 $33,880 $0 $0 TOTAL EXPENDITURES $1,148,822 $1,064,167 $1,166,320 $1,274,357 561 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways TREES AND RIGHT-OF-WAY - STREET TREE MAINTENANCE Budget Unit 110-8408 General Fund PROGRAM OVERVIEW The Trees Division maintains the safety, health and appearance of approximately 14,000 Street and Right-of-Way trees, as well as promotes disease free trees for the enjoyment of residents/businesses. SERVICE OBJECTIVES •Proactively perform the activities of trimming, spraying, staking, pest management and other tree health related functions. •Respond to citizen requests to perform the trimming or other tree health related services in a timely manner. •Remove diseased and damaged trees as needed. •Plant replacement trees for trees removed due to disease and damage. •Plant 1,600 trees for the time period of FY 2011-12 through FY 2015-16 as part of the Tree City USA program. •Update the annual forestry work plan to document our urban forest and to establish goals and objectives for the care and planting of trees. •Affix and maintain tree identification badges on all City-owned and maintained street trees. •Provide educational flyers to all residents with street trees adjacent to their property. •Oversees stump grinding contracts FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $1,195,030 for the Street Tree Maintenance Budget. This represents an increase of $258,282 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to a recommended staffing increase of one full time position. BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 1,195,030 Fund Balance - General Fund Costs 1,195,030$ Total Staffing 7.40 % Funded by General Fund 100.0% 562 This budget is funded from a $1,195,030 contribution from the general fund. SPECIAL PROJECTS This budget includes funding for the following special projects: Project Name Appropriations Revenue Source Description Tree and Tree Badges $25,000 $25,000 General Fund Trees and Tree Badges $25,000 $25,000 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: Public Works - Street Tree Maintenance Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 358,430 444,983 439,370 563,666 Employee Benefits 193,139 249,030 207,507 269,630 Materials 48,374 41,618 73,700 42,634 Contract Services 9,049 7,650 11,500 13,513 Appropriations for Contingency - - 8,520 5,115 Cost Allocation 100,020 201,840 166,151 273,472 Capital Outlay 38,287 32,350 - - Special Projects - - 30,000 27,000 TOTAL EXPENDITURES 747,299$ 977,471$ 936,748$ 1,195,030$ Fund Balance - - - - General Fund Costs 747,299$ 977,471$ 936,748$ 1,195,030$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 563 STAFFING Total current authorized positions - 6.40 One additional position is proposed; a Maintenance Worker I. Staffing in the public works tree division has remained fixed with six tree trimmers since annexation of the Rancho Rinconada area in 1999. These six tree trimmers are responsible for approximately 14,000 trees. The demands on the street tree program have grown significantly over time. Accomplishments have included the development of a complete GIS-based street tree inventory, which was further added to and refined with the recent tree badging effort. The current initiative, which has resulted in the City being named as a Tree City USA and then receiving a Growth Award, has also involved adding 400 new street trees per year for 4 years (1,600 new trees in total). With the outreach to our residents, requests for pruning of street trees in front of homes have increased approximately 250%. Staff is committed to diligently enhancing the appearance of the City and reducing liability by structurally pruning trees on a timely basis. Efficiencies with the electronic geographic inventory has allowed the department to absorb some of these growing demands, however an additional Maintenance Worker is necessary at this time to restore service levels. This new Maintenance Worker will allow for a full second tree crew with little capital expense and will reduce the current 6+ week tree maintenance request response time back down to the 2 week response time that residents consider responsive. The level of maintenance required to maintain both the newly planted and aging trees in our urban forest is not anticipated to diminish in the future. Due to the level of professionalism required to properly maintain trees, adding this FTE rather than providing the service through a contract is preferred. Permanent staffing allows for increased response, the consistent practice of arboriculture standards, as well as a pride of ownership. Total authorized positions – 7.40 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8408 STREET TREE MAINTENANCE 5501 SALARIES FULL TIME $339,897 $377,444 $387,371 $511,666 5502 SALARIES PART TIME $13,525 $62,946 $47,000 $47,000 5505 OVERTIME $5,008 $4,593 $5,000 $5,000 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $2,364 5600 RETIREMENT SYSTEM $92,970 $98,878 $107,600 $133,240 5711 HEALTH INSURANCE $48,252 $53,463 $52,758 $68,798 564 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 5712 DENTAL INSURANCE $8,279 $10,135 $9,994 $11,596 5713 MEDICARE $5,390 $8,199 $5,617 $7,487 5714 LIFE INSURANCE $4,027 $4,736 $5,069 $3,879 5715 LONG TERM DISABILITY $2,016 $2,198 $2,339 $3,537 5716 WORKERS COMPENSATION $31,202 $70,242 $22,901 $22,901 5717 VISION INSURANCE $1,003 $1,179 $1,229 $1,354 5722 HRA CITY CONTRIBUTION $0 $0 $0 $14,474 6111 GEN OFFICE SUPPLIES $45,744 $37,532 $0 $0 6126 GENERAL SUPPLIES $0 $0 $70,000 $39,626 6154 TELEPHONE SERVICE $770 $1,636 $1,200 $829 6155 WATER SERVICE $1,860 $2,450 $2,500 $2,179 7014 GENERAL SVC AGMT $9,049 $7,650 $5,000 $5,000 7060 RENT EXPENSE $0 $0 $1,500 $0 7115 TREE MAINTENANCE ITEMS $0 $0 $1,500 $3,513 7119 TREE STUMP GRINDING $0 $0 $3,500 $5,000 7197 CONTINGENCIES $0 $0 $8,520 $5,115 8001 EQUIPMENT $100,020 $155,540 $116,230 $191,230 8002 IT REIMBURSEMENT $0 $46,300 $42,377 $71,977 8005 WEB SITE REIMBURSEMENT $0 $0 $7,544 $10,265 9100 NON RECUR FACILITY MGT $0 $24,612 $0 $0 9300 FACILITY IMPROVEMENTS $38,287 $17,738 $0 $0 9315 TREES AND BADGES $0 $0 $30,000 $27,000 TOTAL EXPENDITURES $747,298 $987,473 $936,749 $1,195,030 565 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways TREES AND RIGHT-OF-WAY - WEEKEND WORK PROGRAM Budget Unit 110-8409 General Fund PROGRAM OVERVIEW The Weekend Work Program supplements existing Service Center staffing with individuals in a sentencing alternative program. Participants of the program perform manual labor type duties. The work performed by this program is equivalent to five full time maintenance workers. SERVICE OBJECTIVES •Efficiently administer and schedule the Weekend Work Program for a variety of non- skilled activities, including trash pick-up, weed control, right-of-way maintenance and sand bag filling. •Offset manual work currently performed by skilled labor so as to increase overall productivity at the Service Center. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $356,917 for the Weekend Work Program. This represents a decrease of $41,268 under the FY 2013-14 Final Adopted Budget. The decrease is attributed primarily to salaries and benefits. This budget is funded from a $356,917 contribution from the general fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 356,917 Fund Balance - General Fund Costs 356,917$ Total Staffing 2.70 % Funded by General Fund 100.0% 566 Public Works - Weekend Work Program Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 132,753 186,830 242,695 195,655 Employee Benefits 82,330 135,297 108,262 108,095 Materials 8,524 11,207 9,500 9,364 Contract Services - - - - Appropriations for Contingency - - 950 936 Cost Allocation 12,630 45,360 36,779 42,867 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 236,237$ 378,694$ 398,186$ 356,917$ Fund Balance - - - - General Fund Costs 236,237$ 378,694$ 398,186$ 356,917$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – 3.10 Decrease staff associated with this program by .40. Increased .40 in the ROW program (110- 8407). Total authorized positions – 2.70 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 567 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8409 WKEND WORK PROGRAM 5501 SALARIES FULL TIME $123,677 $178,909 $215,694 $195,655 5502 SALARIES PART TIME $0 $0 $22,000 $0 5505 OVERTIME $9,076 $7,921 $5,000 $0 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $2,093 5600 RETIREMENT SYSTEM $33,009 $45,259 $59,913 $54,051 5711 HEALTH INSURANCE $16,900 $23,968 $25,007 $25,102 5712 DENTAL INSURANCE $3,076 $4,406 $4,770 $4,231 5713 MEDICARE $1,060 $2,803 $3,128 $2,837 5714 LIFE INSURANCE $1,443 $2,093 $2,455 $1,538 5715 LONG TERM DISABILITY $762 $977 $1,301 $1,375 5716 WORKERS COMPENSATION $25,721 $55,270 $11,093 $11,093 5717 VISION INSURANCE $359 $521 $595 $494 5722 HRA CITY CONTRIBUTION $0 $0 $0 $5,281 6111 GEN OFFICE SUPPLIES $8,173 $10,436 $0 $0 6126 GENERAL SUPPLIES $0 $0 $9,000 $8,977 6154 TELEPHONE SERVICE $351 $771 $500 $387 7197 CONTINGENCIES $0 $0 $950 $936 8001 EQUIPMENT $12,630 $24,460 $11,780 $12,860 8002 IT REIMBURSEMENT $0 $20,900 $21,345 $26,262 8005 WEB SITE REIMBURSEMENT $0 $0 $3,654 $3,745 TOTAL EXPENDITURES $236,235 $378,695 $398,185 $356,917 568 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways FACILITIES- BUILDING MAINTENANCE CITY HALL Budget Unit 110-8501 General Fund PROGRAM OVERVIEW Maintain City Hall building to ensure employee satisfaction and community pride. SERVICE OBJECTIVES •Provide for a safe, clean and productive working environment for the public and city employees. •Respond to requests made by City Hall staff. •Manage and responsibly coordinate work completed by contractors. •Perform improvements that responsibly conserve the resources of water, electricity and gas. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $428,128 for the Building Maintenance City Hall Program. This represents a decrease of $18,926 under the FY 2013-14 Final Adopted Budget. The decrease is primarily related to decreased contract costs. This budget is funded from a $428,128 contribution from the general fund. SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Building Maintenance City Hall $ 4,000 $ 4,000 General Fund Bag filters and Bearings chiller TOTAL $ 4,000 $ 4,000 BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 428,128 Fund Balance - General Fund Costs 428,128$ Total Staffing 1.10 % Funded by General Fund 100.0% 569 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: Public Works - Building Maintenance City Hall Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 122,781 112,377 118,331 91,947 Employee Benefits 48,702 49,642 47,928 46,529 Materials 116,485 133,054 145,500 132,004 Contract Services 85,678 97,281 82,745 102,120 Appropriations for Contingency - - 22,825 23,412 Cost Allocation 15,480 27,870 24,725 28,116 Capital Outlay 21,948 42,870 - - Special Projects - - 5,000 4,000 TOTAL EXPENDITURES 411,074$ 463,094$ 447,054$ 428,128$ Fund Balance - - - - General Fund Costs 411,074$ 463,094$ 447,054$ 428,128$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – 1.30 Decrease staff associated with this program by 20% to more appropriately reflect time spent in this program. Allocations will be increased by 20% in Blackberry Farm (110-8516). Total authorized positions – 1.10 570 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8501 BLDG MAINT CITY HALL 5501 SALARIES FULL TIME $102,481 $99,799 $98,031 $87,947 5502 SALARIES PART TIME $8,517 $8,083 $8,700 $0 5505 OVERTIME $11,783 $4,495 $11,600 $4,000 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $726 5600 RETIREMENT SYSTEM $24,668 $25,963 $27,230 $24,319 5711 HEALTH INSURANCE $10,021 $10,433 $10,803 $10,228 5712 DENTAL INSURANCE $1,828 $1,914 $1,951 $1,725 5713 MEDICARE $2,219 $1,943 $1,421 $1,277 5714 LIFE INSURANCE $914 $931 $1,030 $636 5715 LONG TERM DISABILITY $548 $559 $591 $612 5716 WORKERS COMPENSATION $8,276 $7,667 $4,652 $4,652 5717 VISION INSURANCE $228 $232 $250 $201 5722 HRA CITY CONTRIBUTION $0 $0 $0 $2,153 6111 GEN OFFICE SUPPLIES $26,481 $18,627 $0 $0 6126 GENERAL SUPPLIES $0 $0 $39,100 $27,741 6151 ELECTRICAL SERVICE $58,935 $89,425 $72,000 $73,883 6153 GAS SERVICE $7,463 $5,900 $10,000 $8,441 6154 TELEPHONE SERVICE $19,710 $14,739 $20,000 $18,010 6155 WATER SERVICE $3,113 $3,580 $3,600 $3,179 6156 SEWER SERVICE $783 $783 $800 $750 7011 TRAINING AND $4,888 $5,220 $2,700 $4,343 7013 MAINTENTANCE OF $12,614 $27,165 $14,400 $15,659 7014 GENERAL SVC AGMT $68,176 $79,896 $10,560 $27,033 7112 JANITORIAL SERVICE $0 $0 $43,085 $43,085 7113 HVAC/ELECTRICAL $0 $0 $8,000 $8,000 7114 ALARM/FIRE MONITOR SVC $0 $0 $4,000 $4,000 7197 CONTINGENCIES $0 $0 $22,825 $23,412 8001 EQUIPMENT $13,680 $16,870 $13,240 $14,890 8002 IT REIMBURSEMENT $1,800 $11,000 $9,953 $11,575 8005 WEB SITE REIMBURSEMENT $0 $0 $1,532 $1,651 9100 NON RECUR FACILITY MGT $11,783 $102,871 $0 $4,000 9300 FACILITY IMPROVEMENTS $10,165 $0 $0 $0 9339 Special Project $0 $0 $5,000 $0 TOTAL EXPENDITURES $411,073 $538,094 $447,054 $428,128 571 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways FACILITIES- LIBRARY Budget Unit 110-8502 General Fund PROGRAM OVERVIEW Maintain Library building to ensure public and employee satisfaction and community pride. SERVICE OBJECTIVES •Provide for a safe, clean and productive working environment for the public and county employees. •Timely response to requests made by County staff. •Manage and responsibly coordinate work completed by contractors. •Perform improvements that responsibly conserve the resources of water, electricity and gas. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $302,998 for the Library Program. This represents an increase of $15,127 over the FY 2013-14 Final Adopted Budget. The increase is driven primarily by changes to position allocations. This budget is funded from $13,000 in estimated department revenue and a $289,998 contribution from the general fund. BUDGET AT A GLANCE Total Revenue 13,000$ Total Expenditures 302,998 Fund Balance - General Fund Costs 289,998$ Total Staffing 0.90 % Funded by General Fund 95.7% 572 SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Windows $ 10,000 $ 35,000 General Fund Window Replacement Library $ 25,000 Hybrid DVR TOTAL $ 35,000 $ 35,000 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: Public Works - Library Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - 133,000 13,000 Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 133,000$ 13,000$ Expenditures Employee Compensation 68,747 68,430 62,194 69,059 Employee Benefits 32,303 33,618 28,867 35,776 Materials 8,871 9,489 17,200 9,000 Contract Services 121,324 127,647 122,036 127,528 Appropriations for Contingency - - 13,924 13,653 Cost Allocation 7,300 7,680 8,650 12,982 Capital Outlay 39,880 29,530 - Special Projects - - 35,000 35,000 TOTAL EXPENDITURES 278,425$ 276,394$ 287,871$ 302,998$ Fund Balance - - - - General Fund Costs 278,425$ 276,394$ 154,871$ 289,998$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 573 STAFFING Total current authorized positions – .80 Increase staff associated with this program by 10% to more appropriately reflect time spent in this program. Allocation will be decreased 10% in the Quinlan Community Center program (110-8504). Total authorized positions – .90 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8502 BLDG MAINT LIBRARY 5501 SALARIES FULL TIME $65,500 $67,995 $59,095 $68,559 5502 SALARIES PART TIME $1,222 $0 $1,100 $0 5505 OVERTIME $2,025 $435 $2,000 $500 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $598 5600 RETIREMENT SYSTEM $17,066 $17,915 $16,415 $18,677 5711 HEALTH INSURANCE $6,557 $7,000 $6,372 $8,368 5712 DENTAL INSURANCE $1,266 $1,349 $1,216 $1,411 5713 MEDICARE $1,102 $1,005 $857 $994 5714 LIFE INSURANCE $622 $644 $634 $511 5715 LONG TERM DISABILITY $378 $390 $356 $473 5716 WORKERS COMPENSATION $5,157 $5,155 $2,863 $2,863 5717 VISION INSURANCE $155 $160 $154 $164 5722 HRA CITY CONTRIBUTION $0 $0 $0 $1,762 6111 GEN OFFICE SUPPLIES $8,871 $9,489 $0 $0 6126 GENERAL SUPPLIES $0 $0 $17,200 $9,000 7013 MAINTENTANCE OF $3,560 $2,141 $2,200 $2,692 7014 GENERAL SVC AGMT $117,764 $125,506 $17,200 $16,200 7112 JANITORIAL SERVICE $0 $0 $93,636 $99,636 7113 HVAC/ELECTRICAL $0 $0 $5,000 $5,000 7114 ALARM/FIRE MONITOR SVC $0 $0 $4,000 $4,000 7197 CONTINGENCIES $0 $0 $13,924 $13,653 8001 EQUIPMENT $900 $1,080 $940 $1,980 8002 IT REIMBURSEMENT $6,400 $6,600 $6,767 $9,629 8005 WEB SITE REIMBURSEMENT $0 $0 $943 $1,373 9100 NON RECURRING FACLITY $37,056 $29,530 $35,000 $0 574 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 9300 FACILITY IMPROVEMENTS $2,824 $0 $0 $0 9351 HYBRID DVR $0 $0 $0 $25,000 9352 WINDOWS $0 $0 $0 $10,000 TOTAL EXPENDITURES $278,424 $276,395 $287,872 $302,998 575 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways FACILITIES- SERVICE CENTER Budget Unit 110-8503 General Fund PROGRAM OVERVIEW This program maintains the Service Center buildings to ensure employee satisfaction and community pride. SERVICE OBJECTIVES •Provide for a safe, clean and productive working environment for the public and employees. •Timely respond to requests made by Service Center staff. •Manage and responsibly coordinate work completed by contractors. •Perform improvements that responsibly conserve the resources of water, electricity and gas. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $331,568 for the Service Center Program. This represents an increase of $104,067 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to increases in equipment charges due to the purchase of several replacement vehicles for the Public Works Department. These vehicles are being replaced due to either excessive repairs or the age and mileage of the vehicles per the City's vehicle replacement policy. This budget is funded from a $331,568 contribution from the general fund. BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 331,568 Fund Balance - General Fund Costs 331,568$ Total Staffing 0.80 % Funded by General Fund 100.0% 576 SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Facility Improvements $ 15,000 $ 15,000 General Fund Fuel Tank Paint TOTAL $ 15,000 $ 15,000 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: Public Works - Service Center Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 68,797 63,596 55,623 60,888 Employee Benefits 39,187 33,464 27,750 32,268 Materials 72,492 71,009 82,000 75,772 Contract Services 29,278 27,557 29,525 57,710 Appropriations for Contingency - - 11,153 13,348 Cost Allocation 22,120 25,310 43,450 76,582 Capital Outlay 88,805 85,416 - - Special Projects - - 28,000 15,000 TOTAL EXPENDITURES 320,679$ 306,352$ 277,501$ 331,568$ Fund Balance - - - - General Fund Costs 320,679$ 306,352$ 277,501$ 331,568$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 577 STAFFING Total current authorized positions – .80 There are no changes to the current level of staffing. Total authorized positions – .80 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8503 BLDG MAINT SERVICE CENTER 5501 SALARIES FULL TIME $63,312 $61,206 $54,223 $60,238 5502 SALARIES PART TIME $4,140 $866 $0 $0 5505 OVERTIME $1,345 $1,524 $1,400 $650 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $883 5600 RETIREMENT SYSTEM $16,487 $15,937 $15,062 $16,371 5711 HEALTH INSURANCE $8,447 $7,713 $6,708 $7,439 5712 DENTAL INSURANCE $1,476 $1,408 $1,216 $1,255 5713 MEDICARE $1,265 $1,021 $786 $874 5714 LIFE INSURANCE $720 $671 $634 $455 5715 LONG TERM DISABILITY $360 $347 $327 $416 5716 WORKERS COMPENSATION $10,253 $6,200 $2,863 $2,863 5717 VISION INSURANCE $179 $167 $154 $145 5722 HRA CITY CONTRIBUTION $0 $0 $0 $1,567 6111 GEN OFFICE SUPPLIES $17,820 $11,122 $0 $0 6126 GENERAL SUPPLIES $0 $0 $20,000 $16,902 6151 ELECTRICAL SERVICE $29,228 $37,037 $33,000 $33,131 6153 GAS SERVICE $4,294 $3,395 $6,000 $4,857 6154 TELEPHONE SERVICE $17,141 $15,270 $18,500 $16,953 6155 WATER SERVICE $2,112 $2,288 $2,500 $2,053 6156 SEWER SERVICE $1,897 $1,897 $2,000 $1,876 7013 MAINTENTANCE OF $3,446 $3,354 $4,200 $2,951 7014 GENERAL SVC AGMT $25,832 $26,203 $3,740 $33,079 7112 JANITORIAL SERVICE $0 $0 $16,585 $16,680 7113 HVAC/ELECTRICAL $0 $0 $2,000 $2,000 7114 ALARM/FIRE MONITOR SVC $0 $0 $3,000 $3,000 7197 CONTINGENCIES $0 $0 $11,153 $13,348 8001 EQUIPMENT $22,120 $19,010 $35,740 $66,690 578 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8002 IT REIMBURSEMENT $0 $6,300 $6,767 $8,657 8005 WEB SITE REIMBURSEMENT $0 $0 $943 $1,235 9100 NON RECUR FACILITY MGT $84,195 $24,667 $0 $15,000 9300 FACILITY IMPROVEMENTS $4,610 $60,749 $8,000 $0 9316 AWNING - SVC CTR $0 $0 $5,000 $0 9317 ROLL UP DOOR $0 $0 $7,500 $0 9318 CAMERA COVERAGE EXPAND $0 $0 $7,500 $0 TOTAL EXPENDITURES $320,678 $308,351 $277,501 $331,568 579 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways FACILITIES- QUINLAN COMMUNITY CENTER Budget Unit 110-8504 General Fund PROGRAM OVERVIEW This program maintains Quinlan Community Center building to ensure employee satisfaction, user satisfaction and community pride. SERVICE OBJECTIVES •Provide for a safe, clean and productive working environment for the public and employees. •Timely respond to requests made by Parks & Recreation Department staff. •Manage and responsibly coordinate work completed by contractors. •Perform improvements that responsibly conserve the resources of water, electricity and gas. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $340,187 for the Quinlan Community Center Program. This represents a decrease of $38,889 under the FY 2013-14 Final Adopted Budget. The decrease is driven primarily by decrease special project costs. This budget is funded from a $340,187 contribution from the general fund. BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 340,187 Fund Balance - General Fund Costs 340,187$ Total Staffing 0.70 % Funded by General Fund 100.0% 580 SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Facility Improvements $ 37,500 $ 37,500 General Fund Upgrade Bollards to LED/Sensor, replace fans and kitchen cabinets TOTAL $ 37,500 $ 37,500 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: Public Works - Quinlan Community Center Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 59,954 59,321 61,724 53,461 Employee Benefits 28,661 29,049 29,101 28,528 Materials 91,443 114,670 112,304 108,116 Contract Services 83,807 70,032 90,280 82,528 Appropriations for Contingency - - 20,258 19,064 Cost Allocation 4,760 8,820 10,409 10,990 Capital Outlay 69,285 17,843 - Special Projects - - 55,000 37,500 TOTAL EXPENDITURES 337,910$ 299,735$ 379,076$ 340,187$ Fund Balance - - - - General Fund Costs 337,910$ 299,735$ 379,076$ 340,187$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 581 STAFFING Total current authorized positions – .80 Decrease staff associated with this program by 10% to more appropriately reflect time spent in this program. Allocations will be increased 10% in Library (110-8502). Total authorized positions – .70 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8504 BLDG MAINT QUINLAN CENTER 5501 SALARIES FULL TIME $56,302 $58,083 $57,625 $53,461 5502 SALARIES PART TIME $18 $0 $0 $0 5505 OVERTIME $3,634 $1,238 $4,100 $0 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $372 5600 RETIREMENT SYSTEM $14,412 $15,153 $16,007 $14,642 5711 HEALTH INSURANCE $6,322 $6,446 $7,044 $6,509 5712 DENTAL INSURANCE $1,166 $1,193 $1,216 $1,098 5713 MEDICARE $887 $859 $836 $776 5714 LIFE INSURANCE $575 $573 $634 $400 5715 LONG TERM DISABILITY $319 $327 $347 $370 5716 WORKERS COMPENSATION $4,837 $4,355 $2,863 $2,863 5717 VISION INSURANCE $143 $143 $154 $127 5722 HRA CITY CONTRIBUTION $0 $0 $0 $1,371 6111 GEN OFFICE SUPPLIES $12,889 $5,647 $0 $0 6126 GENERAL SUPPLIES $0 $0 $11,500 $9,357 6151 ELECTRICAL SERVICE $55,179 $89,710 $70,500 $73,766 6153 GAS SERVICE $12,116 $9,578 $16,500 $13,703 6154 TELEPHONE SERVICE $6,532 $5,577 $8,500 $6,728 6155 WATER SERVICE $4,170 $3,734 $4,880 $4,039 6156 SEWER SERVICE $424 $424 $424 $406 6219 MILEAGE REIMBURSEMENT $133 $0 $0 $117 7013 MAINTENTANCE OF $7,800 $196 $5,700 $4,476 7014 GENERAL SVC AGMT $76,007 $69,836 $20,000 $13,472 7112 JANITORIAL SERVICE $0 $0 $55,080 $55,080 7113 HVAC/ELECTRICAL $0 $0 $5,500 $5,500 7114 ALARM/FIRE MONITOR SVC $0 $0 $4,000 $4,000 582 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 7197 CONTINGENCIES $0 $0 $20,258 $19,064 8001 EQUIPMENT $4,760 $3,320 $2,700 $2,210 8002 IT REIMBURSEMENT $0 $5,500 $6,766 $7,684 8005 WEB SITE REIMBURSEMENT $0 $0 $943 $1,096 9100 NON RECURRING FACLITY $68,078 $48,683 $55,000 $37,500 9300 FACILITY IMPROVEMENTS $1,207 $11,160 $0 $0 TOTAL EXPENDITURES $337,911 $341,733 $379,077 $340,187 583 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways FACILITIES- SENIOR CENTER Budget Unit 110-8505 General Fund PROGRAM OVERVIEW Maintain Senior Center building to ensure employee satisfaction, user satisfaction and community pride. SERVICE OBJECTIVES •Provide for a safe, clean and productive working environment for the public and employees. •Timely response to requests made by Parks & Recreation Department staff. •Manage and responsibly coordinate work completed by contractors. •Perform improvements that responsibly conserve the resources of water, electricity and gas. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $276,019 for the Senior Center Program. This represents an increase of $68,017 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to water conservation upgrades. This budget is funded from a $276,019 contribution from the general fund. BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 276,019 Fund Balance - General Fund Costs 276,019$ Total Staffing 0.80 % Funded by General Fund 100.0% 584 SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Facility Improvements $ 56,000 $ 56,000 General Fund Water conservation upgrades, fire sprinkler replacement and new ice machine TOTAL $ 56,000 $ 56,000 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: Public Works - Senior Center Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 51,850 54,367 52,342 59,708 Employee Benefits 27,488 26,638 26,496 32,187 Materials 45,508 54,513 52,400 50,896 Contract Services 62,263 52,710 58,014 56,588 Appropriations for Contingency - - 11,041 10,748 Cost Allocation - 4,900 7,709 9,892 Capital Outlay 15,297 45,162 - - Special Projects - - - 56,000 TOTAL EXPENDITURES 202,406$ 238,290$ 208,002$ 276,019$ Fund Balance - - - - General Fund Costs 202,406$ 238,290$ 208,002$ 276,019$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 585 STAFFING Total current authorized positions – .80 There are no changes to the current level of staffing. Total authorized positions – .80 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8505 BLDG MAINT SENIOR CENTER 5501 SALARIES FULL TIME $50,516 $53,978 $51,144 $58,908 5502 SALARIES PART TIME $18 $0 $0 $0 5505 OVERTIME $1,316 $389 $1,200 $800 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $919 5600 RETIREMENT SYSTEM $12,910 $13,672 $14,206 $16,277 5711 HEALTH INSURANCE $6,303 $6,252 $6,372 $7,438 5712 DENTAL INSURANCE $1,014 $1,036 $1,216 $1,254 5713 MEDICARE $777 $791 $742 854 5714 LIFE INSURANCE $504 $502 $634 $457 5715 LONG TERM DISABILITY $289 $295 $309 $414 5716 WORKERS COMPENSATION $5,566 $3,965 $2,863 $2,863 5717 VISION INSURANCE $125 $125 $154 $146 5722 HRA CITY CONTRIBUTION $0 $0 $0 $1,565 6111 GEN OFFICE SUPPLIES $1,529 $3,240 $0 $0 6126 GENERAL SUPPLIES $0 $0 $2,700 $2,249 6151 ELECTRICAL SERVICE $22,643 $31,578 $27,600 $27,705 6153 GAS SERVICE $1,396 $4,457 $1,900 $2,697 6154 TELEPHONE SERVICE $13,572 $9,043 $12,550 $11,741 6155 WATER SERVICE $4,115 $3,942 $4,900 $4,008 6156 SEWER SERVICE $2,253 $2,253 $2,750 $2,496 7013 MAINTENTANCE OF $5,008 $3,771 $5,100 $4,996 7014 GENERAL SVC AGMT $57,255 $48,939 $10,000 $14,000 7112 JANITORIAL SERVICE $0 $0 $36,414 $31,092 7113 HVAC/ELECTRICAL $0 $0 $4,500 $4,500 7114 ALARM/FIRE MONITOR SVC $0 $0 $2,000 $2,000 7197 CONTINGENCIES $0 $0 $11,041 $10,748 586 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8002 IT REIMBURSEMENT $0 $4,900 $6,766 $8,657 8005 WEB SITE REIMBURSEMENT $0 $0 $943 $1,235 9100 NON RECUR FACILITY MGT $15,297 $45,162 $0 $56,000 TOTAL EXPENDITURES $202,407 $238,290 $208,004 $276,019 587 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways FACILITIES- MCCLELLAN RANCH Budget Unit 110-8506 General Fund PROGRAM OVERVIEW This program maintains McClellan Ranch buildings to ensure employee satisfaction, user satisfaction and community pride. SERVICE OBJECTIVES •Provide for a safe, clean and productive working environment for the public and employees. •Timely respond to requests made by Parks & Recreation Department staff. •Manage and responsibly coordinate work completed by contractors. •Perform improvements that responsibly conserve the resources of water, electricity and gas. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $116,382 for the McClellan Ranch Program. This represents an increase of $27,476 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to additional part time staff to perform facility maintenance and added janitorial service at the Environmental Education Center (EEC.) This budget is funded from $10,000 in estimated department revenue and a $106,382 contribution from the general fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: BUDGET AT A GLANCE Total Revenue 10,000$ Total Expenditures 116,382 Fund Balance - General Fund Costs 106,382$ Total Staffing 0.40 % Funded by General Fund 91.4% 588 Public Works - McClellan Ranch Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - 30,000 10,000 Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 30,000$ 10,000$ Expenditures Employee Compensation 22,373 22,558 30,456 56,162 Employee Benefits 9,798 10,589 14,427 16,385 Materials 12,911 15,664 14,450 14,968 Contract Services 10,768 12,105 12,218 19,931 Appropriations for Contingency - - 2,667 3,490 Cost Allocation - 2,100 4,688 5,446 Capital Outlay 9,827 14,083 - - Special Projects - - 10,000 - TOTAL EXPENDITURES 65,677$ 77,099$ 88,906$ 116,382$ Fund Balance - - - - General Fund Costs 65,677$ 77,099$ 58,906$ 106,382$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – .40 There are no changes to the current level of staffing. Total authorized positions – .40 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 589 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8506 BLDG MAINT MCCLELLAN RANCH 5501 SALARIES FULL TIME $20,789 $22,176 $29,858 $31,586 5502 SALARIES PART TIME $1,205 $0 $0 $24,176 5505 OVERTIME $379 $382 $600 $400 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $237 5600 RETIREMENT SYSTEM $5,358 $5,852 $8,294 $8,602 5711 HEALTH INSURANCE $2,053 $2,323 $3,120 $3.720 5712 DENTAL INSURANCE $349 $407 $575 $628 5713 MEDICARE $406 $332 $433 $459 5714 LIFE INSURANCE $191 $215 $317 $234 5715 LONG TERM DISABILITY $111 $120 $180 $218 5716 WORKERS COMPENSATION $1,282 $1,286 $1,431 $1,431 5717 VISION INSURANCE $48 $54 $77 $72 5722 HRA CITY CONTRIBUTION $0 $0 $0 $784 6111 GEN OFFICE SUPPLIES $1,722 $3,010 $0 $0 6126 GENERAL SUPPLIES $0 $0 $2,300 $2,351 6151 ELECTRICAL SERVICE $2,360 $3,992 $2,900 $2,923 6153 GAS SERVICE $728 $788 $980 $894 6154 TELEPHONE SERVICE $575 $0 $270 $270 6155 WATER SERVICE $3,298 $3,410 $3,300 $3,145 6156 SEWER SERVICE $2,633 $2,633 $2,900 $2,501 6204 PROPERTY TAX $0 $0 $0 $825 6321 SIMMS HOUSE $1,595 $1,831 $1,800 $2,059 7013 MAINTENTANCE OF $404 $766 $450 $693 7014 GENERAL SVC AGMT $10,364 $11,339 $6,000 $7,614 7112 JANITORIAL SERVICE $0 $0 $3,468 $9,324 7113 HVAC/ELECTRICAL $0 $0 $1,300 $1,300 7114 ALARM/FIRE MONITOR SVC $0 $0 $1,000 $1,000 7197 CONTINGENCIES $0 $0 $2,667 $3,490 8002 IT REIMBURSEMENT $0 $2,100 $4,216 $4,766 8005 WEB SITE REIMBURSEMENT $0 $0 $472 $680 9100 NON RECUR FACILITY MGT $9,827 $14,273 $0 $0 9319 LIGHTING UPGRD $0 $0 $10,000 $0 TOTAL EXPENDITURES $65,677 $77,292 $88,908 $116,382 590 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways FACILITIES- MONTA VISTA Budget Unit 110-8507 General Fund PROGRAM OVERVIEW This program maintains Monta Vista Community Center and adjacent buildings to ensure employee satisfaction, user satisfaction and community pride. SERVICE OBJECTIVES •Provide for a safe, clean and productive working environment for the public and employees. •Timely respond to requests made by Parks & Recreation Department staff. •Manage and responsibly coordinate work completed by contractors. •Perform improvements that responsibly conserve the resources of water, electricity and gas. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $126,475 for the Monta Vista Program. This represents a decrease of $24,529 under the FY 2013-14 Final Adopted Budget. The decrease is driven primarily by a decrease in special projects. This budget is funded from a $126,475 contribution from the general fund. BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 126,475 Fund Balance - General Fund Costs 126,475$ Total Staffing 0.40 % Funded by General Fund 100.0% 591 SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Monta Vista window upgrade $ 10,000 $ 10,000 General Fund Monta Vista window upgrade TOTAL $ 10,000 $ 10,000 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: Public Works - Monta Vista Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 37,025 36,624 31,500 32,031 Employee Benefits 17,237 17,769 14,787 16,553 Materials 17,252 24,816 23,680 22,402 Contract Services 25,994 24,385 40,892 34,366 Appropriations for Contingency - - 6,457 5,677 Cost Allocation 13,314 3,400 4,688 5,446 Capital Outlay - 11,626 - - Special Projects - - 29,000 10,000 TOTAL EXPENDITURES 110,822$ 118,620$ 151,004$ 126,475$ Fund Balance - - - - General Fund Costs 110,822$ 118,620$ 151,004$ 126,475$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 592 STAFFING Total current authorized positions – .40 There are no changes to the current level of staffing. Total authorized positions – .40 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8507 BLDG MAINT MONTA VISTA CT 5501 SALARIES FULL TIME $35,205 $36,129 $30,502 $31,431 5502 SALARIES PART TIME $1,205 $0 $0 $0 5505 OVERTIME $615 $495 $1,000 $600 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $316 5600 RETIREMENT SYSTEM $8,757 $9,405 $8,473 $8,693 5711 HEALTH INSURANCE $3,733 $3,988 $3,288 $3,719 5712 DENTAL INSURANCE $654 $721 $575 $627 5713 MEDICARE $607 $538 $442 $456 5714 LIFE INSURANCE $334 $358 $317 $253 5715 LONG TERM DISABILITY $189 $200 $184 $220 5716 WORKERS COMPENSATION $2,880 $2,470 $1,431 $1,431 5717 VISION INSURANCE $83 $89 $77 $73 5722 HRA CITY CONTRIBUTION $0 $0 $0 $783 6111 GEN OFFICE SUPPLIES $3,768 $4,679 $0 $0 6126 GENERAL SUPPLIES $0 $0 $5,700 $5,193 6151 ELECTRICAL SERVICE $8,066 $15,116 $11,400 $11,522 6153 GAS SERVICE $2,182 $1,725 $3,000 $2,468 6154 TELEPHONE SERVICE $1,404 $1,451 $1,500 $1,446 6155 WATER SERVICE $1,502 $1,515 $1,750 $1,469 6156 SEWER SERVICE $330 $330 $330 $304 7013 MAINTENTANCE OF $833 $0 $300 $295 7014 GENERAL SVC AGMT $25,161 $24,385 $5,000 $8,671 7112 JANITORIAL SERVICE $0 $0 $30,192 $20,000 7113 HVAC/ELECTRICAL $0 $0 $1,900 $1,900 7114 ALARM/FIRE MONITOR SVC $0 $0 $3,500 $3,500 7197 CONTINGENCIES $0 $0 $6,457 $5,677 8002 IT REIMBURSEMENT $0 $3,400 $4,216 $4,766 593 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8005 WEB SITE REIMBURSEMENT $0 $0 $472 $680 9100 NON RECUR FACILITY MGT $13,314 $16,626 $0 $10,000 9320 MV SEWER/WINDOW UPGRD $0 $0 $29,000 $0 TOTAL EXPENDITURES $110,822 $123,622 $151,006 $126,475 594 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways FACILITIES- WILSON Budget Unit 110-8508 General Fund PROGRAM OVERVIEW This program maintains Wilson Park pottery building to ensure user satisfaction and community pride. SERVICE OBJECTIVES •Provide for a safe, clean and productive working environment for the public and employees. •Timely respond to requests made by Parks & Recreation Department staff. •Manage and responsibly coordinate work completed by contractors. •Perform improvements that responsibly conserve the resources of water, electricity and gas. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $42,538 for the Wilson Program Budget. This represents an increase of $1,795 over the FY 2013-14 Final Adopted Budget due primarily to the reallocation of full time staff. This budget is funded from a $42,538 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 42,538 Fund Balance - General Fund Costs 42,538$ Total Staffing 0.20 % Funded by General Fund 100.0% 595 Public Works - Wilson Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 14,015 14,391 15,056 15,201 Employee Benefits 7,160 7,407 7,583 7,832 Materials 8,050 12,093 7,461 9,047 Contract Services 4,852 3,728 6,108 5,756 Appropriations for Contingency - - 1,357 1,480 Cost Allocation - 1,300 3,178 3,222 Capital Outlay 2,678 1,256 - - Special Projects - - - - TOTAL EXPENDITURES 36,755$ 40,175$ 40,743$ 42,538$ Fund Balance - - - - General Fund Costs 36,755$ 40,175$ 40,743$ 42,538$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – .20 There are no changes to the current level of staffing. Total authorized positions – .20 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 596 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8508 BLDG MAINT WILSON 5501 SALARIES FULL TIME $13,725 $14,260 $14,755 $15,101 5505 OVERTIME $290 $131 $300 $100 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $48 5600 RETIREMENT SYSTEM $3,495 $3,702 $4,098 $4,036 5711 HEALTH INSURANCE $1,707 $1,714 $1,950 $1,860 5712 DENTAL INSURANCE $311 $314 $321 $314 5713 MEDICARE $205 $207 $214 $219 5714 LIFE INSURANCE $146 $143 $158 $110 5715 LONG TERM DISABILITY $80 $82 $89 $102 5716 WORKERS COMPENSATION $1,180 $1,209 $715 $715 5717 VISION INSURANCE $36 $36 $38 $36 5722 HRA CITY CONTRIBUTION $0 $0 $0 $392 6111 GEN OFFICE SUPPLIES $654 $1,516 $0 $0 6126 GENERAL SUPPLIES $0 $0 $1,000 $1,208 6151 ELECTRICAL SERVICE $4,061 $7,718 $3,150 $4,800 6153 GAS SERVICE $788 $261 $600 $525 6154 TELEPHONE SERVICE $724 $724 $725 $724 6155 WATER SERVICE $917 $968 $1,080 $922 6156 SEWER SERVICE $906 $906 $906 $868 7013 MAINTENTANCE OF $89 $0 $100 $30 7014 GENERAL SVC AGMT $4,763 $3,728 $300 $0 7112 JANITORIAL SERVICE $0 $0 $2,754 $2,772 7113 HVAC/ELECTRICAL $0 $0 $200 $200 7114 ALARM/FIRE MONITOR SVC $0 $0 $2,754 $2,754 7197 CONTINGENCIES $0 $0 $1,357 $1,480 8002 IT REIMBURSEMENT $0 $1,300 $2,942 $2,820 8005 WEB SITE REIMBURSEMENT $0 $0 $236 $402 9100 NON RECUR FACILITY MGT $2,678 $2,556 $0 $0 TOTAL EXPENDITURES $36,754 $41,476 $40,742 $42,538 597 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways FACILITIES- PORTAL Budget Unit 110-8509 General Fund PROGRAM OVERVIEW This program maintains Portal Park building to ensure user satisfaction and community pride. SERVICE OBJECTIVES •Provide for a safe, clean and productive working environment for the public and employees. •Timely respond to requests made by Parks & Recreation Department staff. •Manage and responsibly coordinate work completed by contractors. •Perform improvements that responsibly conserve the resources of water, electricity and gas. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $30,145 for the Portal Program. This represents an increase of $2,698 over the FY 2013-14 Final Adopted Budget. The increase is driven primarily by the reallocation of full time staff into this budget. This budget is funded from a $30,145 contribution from the general fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 30,145 Fund Balance - General Fund Costs 30,145$ Total Staffing 0.10 % Funded by General Fund 100.0% 598 Public Works - Portal Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 4,722 5,028 7,578 8,017 Employee Benefits 2,105 2,818 3,792 4,124 Materials 5,962 7,313 6,506 6,165 Contract Services 6,515 5,400 5,908 8,281 Appropriations for Contingency - - 1,241 1,445 Cost Allocation - 500 2,422 2,113 Capital Outlay 5,220 - - - Special Projects - - - - TOTAL EXPENDITURES 24,524$ 21,059$ 27,447$ 30,145$ Fund Balance - - - - General Fund Costs 24,524$ 21,059$ 27,447$ 30,145$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – .10 There are no recommended changes to staffing. Total authorized positions – .10 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 599 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8509 BLDG MAINT PORTAL 5501 SALARIES FULL TIME $3,422 $4,976 $7,377 $8,017 5502 SALARIES PART TIME $1,205 $0 $0 $0 5505 OVERTIME $95 $52 $200 $0 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $24 5600 RETIREMENT SYSTEM $921 $1,306 $2,049 $2,215 5711 HEALTH INSURANCE $480 $740 $975 $930 5712 DENTAL INSURANCE $103 $157 $160 $157 5713 MEDICARE $142 $75 $107 $116 5714 LIFE INSURANCE $48 $71 $79 $55 5715 LONG TERM DISABILITY $18 $29 $45 $55 5716 WORKERS COMPENSATION $381 $422 $358 $358 5717 VISION INSURANCE $12 $18 $19 $18 5722 HRA CITY CONTRIBUTION $0 $0 $0 $196 6111 GEN OFFICE SUPPLIES $495 $1,542 $0 $0 6126 GENERAL SUPPLIES $0 $0 $750 $867 6151 ELECTRICAL SERVICE $0 $0 $0 $0 6153 GAS SERVICE $352 $278 $475 $398 6154 TELEPHONE SERVICE $575 $715 $500 $576 6155 WATER SERVICE $2,134 $2,372 $2,375 $2,044 6156 SEWER SERVICE $2,406 $2,406 $2,406 $2,280 7013 MAINTENTANCE OF $0 $0 $100 $30 7014 GENERAL SVC AGMT $6,515 $5,400 $300 $2,707 7112 JANITORIAL SERVICE $0 $0 $5,508 $5,544 7197 CONTINGENCIES $0 $0 $1,241 $1,445 8002 IT REIMBURSEMENT $0 $500 $2,304 $1,849 8005 WEB SITE REIMBURSEMENT $0 $0 $118 $264 9100 NON RECUR FACILITY MGT $5,220 $700 $0 $0 TOTAL EXPENDITURES $24,523 $21,759 $27,446 $30,145 600 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways FACILITIES- SPORTS CENTER Budget Unit 570-8510 General Fund PROGRAM OVERVIEW This program maintains Sport Center facilities to ensure employee satisfaction, user satisfaction and community pride. SERVICE OBJECTIVES •Provide for a safe, clean and productive working environment for the public and employees. •Timely respond to requests made by Parks & Recreation Department staff. •Manage and responsibly coordinate work completed by contractors. •Perform improvements that responsibly conserve the resources of water, electricity and gas. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $364,248 for the Sports Center Program. This represents an increase of $59,531 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to increase in contract services and CAP allocations. This budget is funded from a $364,248 in fund balance. BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 364,248 Fund Balance (364,248) General Fund Costs -$ Total Staffing 0.75 % Funded by General Fund 0.0% 601 SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Sports Center $ 13,500 $ 13,500 General Fund Replace wood floor in child watch area and replace shower bench TOTAL $ 13,500 $ 13,500 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: Public Works - Cupertino Sports Center Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - 304,717 - TOTAL REVENUE -$ -$ 304,717$ -$ Expenditures Employee Compensation 45,148 45,495 54,914 66,916 Employee Benefits 21,213 21,784 26,538 33,790 Materials 75,146 113,276 93,983 90,397 Contract Services 39,117 40,976 46,400 59,573 Appropriations for Contingency - - 14,038 17,997 Cost Allocation 20,816 24,406 68,844 82,075 Capital Outlay 98,667 17,588 - - Special Projects - - - 13,500 TOTAL EXPENDITURES 300,107$ 263,525$ 304,717$ 364,248$ Fund Balance - - - (364,248) General Fund Costs 300,107$ 263,525$ -$ -$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 602 STAFFING Total current authorized positions – .75 There are no changes to the current level of staffing. Total authorized positions – .75 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8510 BLDG MAINT SPORTS CENTER 5501 SALARIES FULL TIME $42,830 $44,267 $53,414 $65,416 5502 SALARIES PART TIME $52 $0 $0 $0 5505 OVERTIME $2,266 $1,228 $1,500 $1,500 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $468 5600 RETIREMENT SYSTEM $10,932 $11,467 $14,837 $17,829 5711 HEALTH INSURANCE $4,958 $4,987 $6,101 $7,811 5712 DENTAL INSURANCE $785 $801 $1,136 $1,317 5713 MEDICARE $638 $598 $720 $950 5714 LIFE INSURANCE $396 $394 $594 $478 5715 LONG TERM DISABILITY $238 $245 $322 $456 5716 WORKERS COMPENSATION $3,167 $3,194 $2,684 $2,684 5717 VISION INSURANCE $99 $98 $144 $152 5722 HRA CITY CONTRIBUTION $0 $0 $0 $1,645 6111 GEN OFFICE SUPPLIES $4,407 $12,512 $0 $0 6126 GENERAL SUPPLIES $0 $0 $8,100 $10,000 6151 ELECTRICAL SERVICE $48,151 $79,130 $60,800 $63,907 6153 GAS SERVICE $3,358 $2,915 $4,400 $3,824 6154 TELEPHONE SERVICE $10,961 $9,212 $11,200 $10,563 6155 WATER SERVICE $6,986 $8,224 $8,200 $820 6156 SEWER SERVICE $1,283 $1,283 $1,283 $1,283 7013 MAINTENTANCE OF $3,788 $5,530 $8,100 $6,000 7014 GENERAL SVC AGMT $35,329 $35,446 $5,000 $26,057 7112 JANITORIAL SERVICE $0 $0 $27,540 $21,756 7113 HVAC/ELECTRICAL $0 $0 $2,760 $2,760 7114 ALARM/FIRE MONITOR SVC $0 $0 $3,000 $3,000 7197 CONTINGENCIES $0 $0 $14,038 $17,997 8002 IT REIMBURSEMENT $0 $4,100 $6,367 $8,171 603 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8003 DEPRECIATION EXPENSES $20,816 $20,306 $26,000 $27,200 8004 CITY CHANNEL REIMB $0 $0 $4,993 $3,635 8005 WEB SITE REIMBURSEMENT $0 $0 $884 $1,165 8006 CC CAP ALLOCATION $0 $0 $4,246 $5,092 8007 CM CAP ALLOCATION $0 $0 $4,509 $10,624 8008 ENV AFFAIRS CAP ALLO $0 $0 $1,431 $2,976 8009 ECON DEV CAP ALLO $0 $0 $1,095 $2,854 8016 CITY CLERK CAP ALLOC $0 $0 $3,203 $2,986 8018 PUBLIC AFFAIRS CAP ALLOC $0 $0 $3,046 $5,183 8019 DISASTER PREP CAP ALLOC $0 $0 $1,029 $899 8022 ADMIN SERV CAP $0 $0 $3,435 $5,145 8023 FINANCE CAP ALLOC $0 $0 $6,512 $12,404 8024 HUMAN RESOURCES CAP $0 $0 $2,094 $2,094 9100 NON RECUR FACILITY MGT $98,667 $17,076 $0 $13,500 9300 FACILITY IMPROVEMENTS $0 $512 $0 $0 TOTAL EXPENDITURES $300,107 $263,522 $304,717 $364,248 604 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways FACILITIES- CREEKSIDE PARK Budget Unit 110-8511 General Fund PROGRAM OVERVIEW This program maintains Creekside Park building to ensure user satisfaction and community pride. SERVICE OBJECTIVES •Provide for a safe, clean and productive working environment for the public and employees. •Timely respond to requests made by Parks & Recreation Department staff. •Manage and responsibly coordinate work completed by contractors. •Perform improvements that responsibly conserve the resources of water, electricity and gas. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $55,226 for the Creekside Park Program. This represents an increase of $6,135 over the FY 2013-14 Final Adopted Budget. The increase is driven primarily by changes in position allocations. This budget is funded from a $55,226 contribution from the general fund. SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Creekside $ 6,000 $ 6,000 General Fund Light upgrade TOTAL $ 6,000 $ 6,000 BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 55,226 Fund Balance - General Fund Costs 55,226$ Total Staffing 0.20 % Funded by General Fund 100.0% 605 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: Public Works - Creekside Park Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 17,719 18,276 18,024 18,028 Employee Benefits 8,241 8,055 8,042 8,673 Materials 10,140 12,827 11,401 11,187 Contract Services 6,184 5,262 6,642 6,259 Appropriations for Contingency - - 1,804 1,745 Cost Allocation - 1,700 3,178 3,334 Capital Outlay 225 1,355 - - Special Projects - - - 6,000 TOTAL EXPENDITURES 42,509$ 47,475$ 49,091$ 55,226$ Fund Balance - - - - General Fund Costs 42,509$ 47,475$ 49,091$ 55,226$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – .20 There are no changes to the current level of staffing. Total authorized positions – .20 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 606 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8511 BLDG MAINT CREEKSIDE 5501 SALARIES FULL TIME $16,954 $17,736 $17,123 $17,728 5505 OVERTIME $765 $540 $900 $300 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $79 5600 RETIREMENT SYSTEM $4,339 $4,558 $4,756 $4,776 5711 HEALTH INSURANCE $1,793 $1,767 $1,770 $1,860 5712 DENTAL INSURANCE $252 $251 $254 $314 5713 MEDICARE $259 $270 $248 $257 5714 LIFE INSURANCE $146 $143 $158 $124 5715 LONG TERM DISABILITY $93 $91 $103 $120 5716 WORKERS COMPENSATION $1,323 $939 $715 $715 5717 VISION INSURANCE $36 $36 $38 $36 5722 HRA CITY CONTRIBUTION $0 $0 $0 $392 6111 GEN OFFICE SUPPLIES $783 $1,394 $0 $0 6126 GENERAL SUPPLIES $0 $0 $775 $889 6151 ELECTRICAL SERVICE $5,631 $7,661 $6,450 $6,556 6154 TELEPHONE SERVICE $1,232 $1,244 $1,260 $1,245 6155 WATER SERVICE $2,152 $2,170 $2,550 $2,154 6156 SEWER SERVICE $342 $358 $366 $343 7013 MAINTENTANCE OF $281 $0 $250 $94 7014 GENERAL SVC AGMT $5,903 $5,262 $500 $1,089 7112 JANITORIAL SERVICE $0 $0 $4,692 $3,876 7114 ALARM/FIRE MONITOR SVC $0 $0 $1,200 $1,200 7197 CONTINGENCIES $0 $0 $1,804 $1,745 8002 IT REIMBURSEMENT $0 $1,700 $2,942 $2,918 8005 WEB SITE REIMBURSEMENT $0 $0 $236 $416 9100 NON RECUR FACILITY MGT $225 $1,355 $0 $6,000 TOTAL EXPENDITURES $42,509 $47,476 $49,090 $55,226 607 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways FACILITIES- COMMUNITY HALL MAINTENANCE Budget Unit 110-8512 General Fund PROGRAM OVERVIEW This program maintains Community Hall and interactive fountain to ensure employee satisfaction, user satisfaction and community pride. SERVICE OBJECTIVES •Provide for a safe, clean and productive working environment for the public and employees. •Timely respond to requests made by City Hall staff. •Manage and responsibly coordinate work completed by contractors. •Ensure water quality and functionality of interactive fountain. •Perform improvements that responsibly conserve the resources of water, electricity and gas. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $137,860 for the Community Hall Maintenance Program. This represents a decrease of $21,643 under the FY 2013-14 Final Adopted Budget. The decrease is driven primarily due to decreased contract costs. This budget is funded from a $137,860 contribution from the general fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 137,860 Fund Balance - General Fund Costs 137,860$ Total Staffing 0.50 % Funded by General Fund 100.0% 608 Public Works - Community Hall Maintenance Category Revenue Taxes - - - - Licenses and Permits - - 21,000 - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 21,000$ -$ Expenditures Employee Compensation 40,007 39,476 34,360 36,065 Employee Benefits 18,901 20,388 17,147 19,507 Materials 40,861 55,376 46,510 45,598 Contract Services 21,726 13,604 46,720 24,157 Appropriations for Contingency - - 9,323 6,976 Cost Allocation 225,700 181,300 5,443 5,557 Capital Outlay 13,534 6,452 - - Special Projects - - - - TOTAL EXPENDITURES 360,729$ 316,596$ 159,503$ 137,860$ Fund Balance - - - - General Fund Costs 360,729$ 316,596$ 138,503$ 137,860$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – .50 There are no changes to the current level of staffing. Total authorized positions – .50 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 609 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8512 COMM HALL BLDG MAINT 5501 SALARIES FULL TIME $37,208 $39,147 $33,860 $35,885 5502 SALARIES PART TIME $2,445 $0 $0 $0 5505 OVERTIME $354 $329 $500 $180 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $395 5600 RETIREMENT SYSTEM $9,456 $10,333 $9,405 $9,774 5711 HEALTH INSURANCE $3,879 $4,444 $3,964 $4,649 5712 DENTAL INSURANCE $819 $941 $802 $784 5713 MEDICARE $751 $583 $491 $521 5714 LIFE INSURANCE $383 $428 $396 $276 5715 LONG TERM DISABILITY $211 $231 $204 $249 5716 WORKERS COMPENSATION $3,307 $3,321 $1,789 $1,789 5717 VISION INSURANCE $95 $107 $96 $91 5722 HRA CITY CONTRIBUTION $0 $0 $0 $979 6111 GEN OFFICE SUPPLIES $5,257 $6,921 $0 $0 6126 GENERAL SUPPLIES $0 $0 $4,000 $4,000 6151 ELECTRICAL SERVICE $23,914 $34,939 $30,000 $29,753 6154 TELEPHONE SERVICE $484 $474 $500 $495 6155 WATER SERVICE $10,546 $12,382 $11,350 $10,750 6156 SEWER SERVICE $660 $660 $660 $600 7013 MAINTENTANCE OF $5,453 $97 $7,000 $1,200 7014 GENERAL SVC AGMT $16,273 $13,507 $12,000 $6,925 7112 JANITORIAL SERVICE $0 $0 $21,420 $9,732 7113 HVAC/ELECTRICAL $0 $0 $3,800 $3,800 7114 ALARM/FIRE MONITOR SVC $0 $0 $2,500 $2,500 7197 CONTINGENCIES $0 $0 $9,323 $6,976 8002 IT REIMBURSEMENT $225,700 $181,300 $4,854 $4,863 8005 WEB SITE REIMBURSEMENT $0 $0 $589 $694 9100 NON RECUR FACILITY MGT $900 $6,267 $0 $0 9300 FACILITY IMPROVEMENTS $12,634 $1,085 $0 $0 TOTAL EXPENDITURES $360,729 $317,494 $159,503 $137,860 610 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways FACILITIES- TEEN CENTER BUILDING MAINTENANCE Budget Unit 110-8513 General Fund PROGRAM OVERVIEW This program maintains Teen Center area below the Sports Center to ensure employee satisfaction, user satisfactions and community pride. SERVICE OBJECTIVES •Provide for a safe, clean and productive working environment for the public and employees. •Timely respond to requests made by Parks & Recreation Department staff. •Manage and responsibly coordinate work completed by contractors. •Perform improvements that responsibly conserve the resources of water, electricity and gas. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $31,254 for the Teen Center Building Maintenance Program. This represents a decrease of $872 under the FY 2013-14 Final Adopted Budget. The Budget is relatively unchanged since the 2013-14 Final Adopted Budget. This budget is funded from a $31,254 contribution from the general fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 31,254 Fund Balance - General Fund Costs 31,254$ Total Staffing 0.10 % Funded by General Fund 100.0% 611 Public Works - Teen Center Bldg Maintenance Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 7,516 7,823 6,419 7,129 Employee Benefits 3,805 4,028 3,274 3,832 Materials 8,975 4,073 8,040 7,463 Contract Services 9,953 9,090 10,152 9,974 Appropriations for Contingency - - 1,819 1,744 Cost Allocation 900 700 2,422 1,112 Capital Outlay - 200 - - Special Projects - - - - TOTAL EXPENDITURES 31,149$ 25,914$ 32,126$ 31,254$ Fund Balance - - - - General Fund Costs 31,149$ 25,914$ 32,126$ 31,254$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – .10 There are no changes to the current level of staffing. Total authorized positions – .10 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 612 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8513 TEEN CENTER BLDG MAINT 5501 SALARIES FULL TIME $7,422 $7,801 $6,367 $6,929 5505 OVERTIME $94 $22 $50 $200 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $55 5600 RETIREMENT SYSTEM $1,874 $1,995 $1,769 $1,913 5711 HEALTH INSURANCE $944 $972 $759 $930 5712 DENTAL INSURANCE $147 $157 $160 $157 5713 MEDICARE $105 $112 $92 $101 5714 LIFE INSURANCE $69 $72 $79 $55 5715 LONG TERM DISABILITY $40 $44 $38 $49 5716 WORKERS COMPENSATION $609 $658 $358 $358 5717 VISION INSURANCE $17 $18 $19 $18 5722 HRA CITY CONTRIBUTION $0 $0 $0 $196 6111 GEN OFFICE SUPPLIES $111 $151 $0 $0 6126 GENERAL SUPPLIES $0 $0 $300 $222 6151 ELECTRICAL SERVICE $6,867 $4,875 $5,325 $5,164 6153 GAS SERVICE $328 $0 $560 $346 6154 TELEPHONE SERVICE $1,669 $1,984 $1,530 $1,599 6155 WATER SERVICE $0 $33 $325 $132 6156 SEWER SERVICE $0 $0 $0 $0 7013 MAINTENTANCE OF $529 $0 $180 $150 7014 GENERAL SVC AGMT $9,424 $9,090 $200 $0 7112 JANITORIAL SERVICE $0 $0 $9,272 $9,324 7114 ALARM/FIRE MONITOR SVC $0 $0 $500 $500 7197 CONTINGENCIES $0 $0 $1,819 $1,744 8002 IT REIMBURSEMENT $900 $700 $2,304 $973 8005 WEB SITE REIMBURSEMENT $0 $0 $118 $139 9100 NON RECUR FACILITY MGT $0 $200 $0 $0 TOTAL EXPENDITURES $31,151 $28,884 $32,124 $31,254 613 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways FACILITIES- PARK RESTROOMS Budget Unit 110-8514 General Fund PROGRAM OVERVIEW This program maintains park restrooms to ensure user satisfactions and community pride. SERVICE OBJECTIVES •Provide for clean and functioning restrooms at various park locations. •Timely response to requests made by the users of the park. •Manage and responsibly coordinate work completed by contractors. •Perform improvements that responsibly conserve the resources of water, electricity and gas. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $81,189 for the Park Restrooms Program. This represents an increase of $1,396 over the FY 2013-14 Final Adopted Budget. The Budget is relatively unchanged since the 2013-14 Final Adopted Budget. This budget is funded from a $81,189 contribution from the general fund. SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Park Restrooms $ 8,500 $ 8,500 General Fund Epoxy floors and replace partitions TOTAL $ 8,500 $ 8,500 BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 81,189 Fund Balance - General Fund Costs 81,189$ Total Staffing - % Funded by General Fund 100.0% 614 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: Public Works - Park Restrooms Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation - - 1,000 1,000 Employee Benefits - - - - Materials - - 5,000 1,000 Contract Services - - 64,812 64,172 Appropriations for Contingency - - 6,981 6,517 Cost Allocation - - - - Capital Outlay - - - - Special Projects - - 2,000 8,500 TOTAL EXPENDITURES -$ -$ 79,793$ 81,189$ Fund Balance - - - - General Fund Costs -$ -$ 79,793$ 81,189$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING There is a no full time staff associated with this budget. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8514 PARK BATHROOMS 5505 OVERTIME $0 $0 $1,000 $1,000 6126 GENERAL SUPPLIES $0 $0 $5,000 $1,000 615 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 7013 MAINTENTANCE OF $0 $0 $1,000 $500 7014 GENERAL SVC AGMT $0 $0 $2,000 $1,500 7112 JANITORIAL SERVICE $0 $0 $61,812 $62,172 7197 CONTINGENCIES $0 $0 $6,981 $6,517 9100 NON RECUR FACILITY MGT $0 $0 $0 $8,500 9321 PARK DOOR JOLLYMAN $0 $0 $2,000 $0 TOTAL EXPENDITURES $0 $0 $79,793 $81,189 616 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways FACILITIES- BLACKBERRY FARM MAINTENANCE Budget Unit 110-8516 General Fund PROGRAM OVERVIEW This program maintains Blackberry Farm buildings and facilities to ensure employee satisfaction, user satisfactions and community pride. SERVICE OBJECTIVES •Provide for a safe, clean and productive working environment for the public and employees. •Timely response to requests made by Parks & Recreation Department staff. •Manage and responsibly coordinate work completed by contractors. •Perform improvements that responsibly conserve the resources of water, electricity and gas. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $210,387 for the Blackberry Farm Maintenance Program. This represents an increase of $23,191 over the FY 2013-14 Final Adopted Budget. The increase is driven by increased part time staff cost to perform facility maintenance work at Blackberry Farm. This budget is funded from a $210,387 contribution from the general fund. BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 210,387 Fund Balance - General Fund Costs 210,387$ Total Staffing 0.20 % Funded by General Fund 100.0% 617 SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description BBF $ 16,000 $ 16,000 General Fund Floors, paint and doors $ 5,000 $ 5,000 Pool sweep $ 15,000 $ 15,000 Pool Slide $ 3,500 $ 3,500 Sandwich refrigerator $ 3,000 $ 3,000 FRP restrooms $ 15,000 $ 15,000 Golf course restroom upgrades TOTAL $ 57,500 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: 57,500 618 Public Works - Blackberry Farm Maintenance Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation - 122 1,000 50,932 Employee Benefits - 6 - 7,787 Materials 21,794 71,037 93,190 45,812 Contract Services 10,859 12,565 16,200 37,774 Appropriations for Contingency - - 10,939 8,359 Cost Allocation - - 1,667 2,223 Capital Outlay 9,411 504 - - Special Projects - - 64,200 57,500 TOTAL EXPENDITURES 42,064$ 84,234$ 187,196$ 210,387$ Fund Balance - - - - General Fund Costs 42,064$ 84,234$ 187,196$ 210,387$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total authorized positions – 0.00 Staff has been reallocated to more appropriately reflect time spent in this program. Total current authorized positions – .20 619 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8516 BBF FACILITIES MAINTENANCE 5501 SALARIES FULL TIME $0 $0 $0 $14,168 5502 SALARIES PART TIME $0 $0 $0 $36,264 5505 OVERTIME $0 $122 $1,000 $500 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $48 5600 RETIREMENT SYSTEM $0 $0 $0 $3,641 5711 HEALTH INSURANCE $0 $0 $0 $1,859 5712 DENTAL INSURANCE $0 $0 $0 $313 5713 MEDICARE $0 $1 $0 $1,293 5714 LIFE INSURANCE $0 $0 $0 $111 5715 LONG TERM DISABILITY $0 $0 $0 $94 5716 WORKERS COMPENSATION $0 $5 $0 $0 5717 VISION INSURANCE $0 $0 $0 $37 5722 HRA CITY CONTRIBUTION $0 $0 $0 $391 6111 GEN OFFICE SUPPLIES $5,374 $5,833 $0 $0 6126 GENERAL SUPPLIES $0 $0 $5,000 $5,000 6151 ELECTRICAL SERVICE $9,452 $45,978 $55,000 $27,715 6153 GAS SERVICE $765 $4,040 $10,000 $2,402 6154 TELEPHONE SERVICE $0 $0 $2,000 $0 6155 WATER SERVICE $6,203 $14,196 $17,690 $10,200 6156 SEWER SERVICE $0 $990 $3,500 $495 7013 MAINTENTANCE OF $255 $877 $1,500 $566 7014 GENERAL SVC AGMT $10,604 $11,688 $10,700 $32,208 7114 ALARM/FIRE MONITOR SVC $0 $0 $4,000 $5,000 7197 CONTINGENCIES $0 $0 $10,939 $8,359 8002 IT REIMBURSEMENT $0 $0 $1,667 $1,946 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $277 9100 NON RECUR FACILITY MGT $9,411 $504 $0 $0 9322 REMODEL POOL HVAC $0 $0 $64,200 $0 9353 FLOORS PAINT & DOORS $0 $0 $0 $16,000 9354 POOL SWEEP $0 $0 $0 $5,000 9355 POOL SLIDE $0 $0 $0 $15,000 9356 SANDWICH REFRIGERATOR $0 $0 $0 $3,500 9357 FRP RESTROOM $0 $0 $0 $3,000 9358 GOLF COURSE RESTROOM $0 $0 $0 $15,000 TOTAL EXPENDITURES $42,065 $84,234 $187,196 $210,387 620 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways TRANSPORTATION- TRAFFIC ENGINEERING Budget Unit 110-8601 General Fund PROGRAM OVERVIEW The Transportation Division oversees traffic operations, traffic studies, transportation planning, and transportation capital improvements to safely and efficiently manage vehicular, bicycle and pedestrian traffic within the City’s street and trail network. This includes responding to citizen requests and concerns regarding traffic issues, developing plans for the installation of traffic signals, traffic signs, and pavement markings, and developing design standards. The Division assists in the preparation of the General Plan, street plan lines and the capital improvement program related to street improvements. Division staff are active on Santa Clara Valley Transportation Authority (VTA) subcommittees and working groups and keeps abreast regarding current developments in the field as well as grant funding opportunities for large projects. The Transportation Division also participates in the review of private development proposals to identify potential traffic impacts and to require necessary mitigations to maintain levels of service and safe and efficient traffic operations. SERVICE OBJECTIVES •Ensure the efficiency and safety of the street system through continual observation of traffic patterns, traffic signals and other traffic control devices. •Review traffic collision reports, traffic flow patterns, and neighborhood traffic issues and respond as needed. •Maintain acceptable levels of service at all intersections and street segments. •Cooperate with neighboring jurisdictions on regional issues that affect both traffic safety and traffic efficiency at City boundaries. BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 500,705 Fund Balance - General Fund Costs 500,705$ Total Staffing 1.60 % Funded by General Fund 100.0% 621 • Continue training personnel in traffic engineering by encouraging attendance at classes and seminars. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $500,705 for the Traffic Engineering Program. This represents an increase of $55,792 under the FY 2013-14 Final Adopted Budget. The decrease is attributed primarily to a reduction in both contract services and the annual VTA Congestion Management fee. This budget is funded from a $500,705 contribution from the general fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: Public Works - Traffic Engineering Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 143,108 196,266 206,795 204,922 Employee Benefits 58,595 76,903 90,598 92,601 Materials 1,986 2,758 9,350 5,500 Contract Services 219,636 108,469 188,700 156,200 Appropriations for Contingency - - 19,805 16,170 Cost Allocation 39,420 31,730 41,249 25,312 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 462,745$ 416,126$ 556,497$ 500,705$ Fund Balance - - - - General Fund Costs 462,745$ 416,126$ 556,497$ 500,705$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget 622 STAFFING Total current authorized positions – 1.85 There are no changes to the current level of staffing. Only Percentages are being shifted slightly to accurately reflect actual use of time. The Senior Office Assistant (25%) is being transferred from Traffic Engineering to Public Works Administration and the 2 Associate Civil Engineer positions are being shifted slightly to accurately reflect actual use of time. Total authorized positions – 1.60 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8601 TRAFFIC ENGINEERING 5501 SALARIES FULL TIME $143,108 $196,266 $206,796 $204,922 5506 CAR ALLOWAMCE $6,346 $3,461 $3,000 $2,700 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $410 5512 VACANCY SALARY SAVINGS $0 $0 $0 $0 5600 RETIREMENT SYSTEM $39,038 $52,463 $57,442 $56,611 5711 HEALTH INSURANCE $7,974 $13,453 $15,721 $14,875 5712 DENTAL INSURANCE $1,084 $1,634 $1,735 $2,507 5713 MEDICARE $2,076 $2,801 $3,042 $2,970 5714 LIFE INSURANCE $795 $1,203 $1,426 $1,109 5715 LONG TERM DISABILITY $564 $878 $1,257 $1,376 5716 WORKERS COMPENSATION $510 $697 $6,620 $6,620 5717 VISION INSURANCE $208 $313 $355 $293 5722 HRA CITY CONTRIBUTION $0 $0 $0 $3,130 6111 GEN OFFICE SUPPLIES $275 $1,251 $5,500 $2,000 6113 MAPS, BLUEPRINTS, ETC $161 $5 $300 $0 6154 TELEPHONE SERVICE $1,101 $1,151 $1,500 $1,500 6216 CONFERENCE/MBRSP DUES $25 $155 $1,000 $1,000 6219 MILEAGE REIMBURSEMENT $0 $0 $150 $100 6226 MEMBERSHIP AND DUES $424 $196 $900 $900 7011 TRAINING AND $0 $350 $1,000 $1,000 7013 MAINTENTANCE OF $0 $0 $500 $0 7014 GENERAL SVC AGMT $219,636 $155,824 $100,000 $75,000 7107 CONGESTION $0 $0 $87,000 $80,000 623 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 7109 ERGONOMICS $0 $0 $200 $200 7197 CONTINGENCIES $0 $0 $19,805 $16,170 8001 EQUIPMENT $6,920 $8,530 $6,690 $7,530 8002 IT REIMBURSEMENT $32,500 $23,200 $32,378 $15,563 8005 WEB SITE REIMBURSEMENT $0 $0 $2,181 $2,219 TOTAL EXPENDITURES $462,743 $463,830 $556,498 $500,705 624 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways TRANSPORTATION- TRAFFIC SIGNAL MAINTENANCE Budget Unit 110-8602 General Fund PROGRAM OVERVIEW The Traffic Signal Maintenance Division oversees the operation and maintenance of the City’s 56 traffic signals, including eight traffic signals owned by the State of California. The Division also maintains the traffic signal communication infrastructure, such as the fiber optic network and the traffic operation center hub. SERVICE OBJECTIVES •Ensure the continuous and safe operation of the City’s traffic signal system on a continuous 24-hour basis with full-time and on-call staff, which is accomplished by regularly performing preventative maintenance, diagnosing malfunctions and repairs, investigating citizen complaints, replacing or upgrading obsolete hardware, inspecting the work of contractors, responding to knockdowns and power outages, and adjusting signal timing parameters. •Continue training maintaining proficiency of traffic signal technicians and on-call staff by encouraging attendance at classes and seminars. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $770,386 for the Traffic Signal Maintenance Program. This represents an increase of $140,082 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to the need for back-up traffic signal battery replacement devices and an additional $75,000 in special projects for the De Anza/Rodrigues traffic signal modification. This used to be in the CIP and was moved to the Operating budget. This budget is funded from a $770,386 contribution from the general fund. BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 770,386 Fund Balance - General Fund Costs 770,386$ Total Staffing 2.00 % Funded by General Fund 100.0% 625 SPECIAL PROJECTS This budget includes funding for the following special projects: Records Project Special Project Appropriations Revenue Funding Source Description Traffic Signal Intersection Modifications $75,000 $75,000 General Fund Special project for De Anza/Rodrigues traffic signal modification. This used to be in the CIP and was moved to the Operating budget. $75,000 $75,000 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: 626 Public Works - Traffic Signal and Maintenance Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation 206,692 168,104 208,063 207,259 Employee Benefits 78,882 63,214 85,723 92,845 Materials 39,996 45,659 45,460 45,050 Contract Services 135,464 140,554 191,000 216,000 Appropriations for Contingency - - 23,646 26,105 Cost Allocation 62,760 86,560 76,412 108,127 Capital Outlay - - - - Special Projects - - - 75,000 TOTAL EXPENDITURES 523,794$ 504,091$ 630,304$ 770,386$ Fund Balance - - - - General Fund Costs 523,794$ 504,091$ 630,304$ 770,386$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING Total current authorized positions – 2.00 There are no changes to the current level of staffing. Total authorized positions – 2.00 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 627 FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8602 TRAFFIC SIGNAL MAINTENANC 5501 SALARIES FULL TIME $190,325 $153,498 $193,062 $192,259 5503 EXCESS MED PAY $1,491 $642 $0 $0 5504 STAND BY $10,000 $9,600 $10,000 $10,000 5505 OVERTIME $4,876 $4,364 $5,000 $5,000 5507 TAXABLE LIFE PREMIUM $0 $0 $0 $792 5600 RETIREMENT SYSTEM $50,259 $38,785 $53,627 $53,376 5711 HEALTH INSURANCE $15,661 $12,749 $17,136 $18,594 5712 DENTAL INSURANCE $1,881 $1,482 $1,878 $3,134 5713 MEDICARE $3,014 $3,408 $2,799 $2,788 5714 LIFE INSURANCE $1,441 $1,125 $1,584 $1,386 5715 LONG TERM DISABILITY $1,042 $759 $1,158 $1,340 5716 WORKERS COMPENSATION $5,225 $4,626 $7,157 $7,157 5717 VISION INSURANCE $359 $280 $384 $366 5722 HRA CITY CONTRIBUTION $0 $0 $0 $3,912 6111 GEN OFFICE SUPPLIES $5,355 $3,507 $5,500 $5,500 6151 ELECTRICAL SERVICE $30,723 $38,306 $35,000 $35,000 6154 TELEPHONE SERVICE $3,918 $3,489 $4,000 $4,000 6219 MILEAGE REIMBURSEMENT $0 $0 $400 $200 6226 MEMBERSHIP AND DUES $0 $357 $560 $350 7011 TRAINING AND $0 $449 $1,000 $1,000 7013 MAINTENTANCE OF $84,456 $100,973 $90,000 $115,000 7014 GENERAL SVC AGMT $51,008 $80,778 $100,000 $100,000 7197 CONTINGENCIES $0 $0 $23,646 $26,105 8001 EQUIPMENT $56,160 $67,060 $58,420 $85,900 8002 IT REIMBURSEMENT $6,600 $19,500 $15,634 $19,453 8005 WEB SITE REIMBURSEMENT $0 $0 $2,358 $2,774 9341 T/S INTERSC MODIF $0 $0 $0 $75,000 TOTAL EXPENDITURES $523,795 $545,736 $630,303 $770,386 628 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways TRANSPORTATION- SCHOOL TRAFFIC IMPROVEMENTS Budget Unit 110-8603 General Fund PROGRAM OVERVIEW The City and Sheriff’s Office recognized the need to evaluate and monitor both vehicular and pedestrian traffic around the schools in Cupertino. In May, 2008, the City Council allocated $300,000 toward a project that would help to relieve the congestion and address the safety of the student in the community. SERVICE OBJECTIVES The $300,000 budget allocated in 2008 identified several improvements in the area of around several schools, including crosswalk relocation, signage, striping, delineator poles, and flashing crosswalk lights. Most of the feasible work on this list has been completed, but it is intended that the remaining $81,514 will be exhausted in FY 2014-15 on additional safety enhancements. FINAL ADOPTED BUDGET A budget of $300,000 was approved for the School Traffic Improvements Program in 2008. There is currently a remaining balance of $81,514. The amount allocated is not budgeted annually and funds are not added. Rather, funding is allocated as school traffic improvement needs arise until the program reaches a zero balance. If the remaining funds are not expended at the end of FY 2014-15, the remaining unspent funds will be carried over to FY 2015-16. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: 629 Public Works - School Traffic Improvement Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation - - - - Employee Benefits - - - - Materials - - - - Contract Services - 28,212 - - Appropriations for Contingency - - - - Cost Allocation - - - - Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES -$ 28,212$ -$ -$ Fund Balance - - - - General Fund Costs -$ 28,212$ -$ -$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING There is no staffing associated with this budget. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 8603 SCHOOL TRAFFIC IMPRVMNTS 7014 GENERAL SVC AGMT $0 $28,212 $0 $0 TOTAL EXPENDITURES $0 $28,212 $0 $0 630 City of Cupertino Fiscal Year 2014-2015 PUBLIC RESOURCES Public Ways FIXED ASSETS ACQUISITION- Budget Unit 630-9820 Internal Service Fund PROGRAM OVERVIEW This program purchases equipment having a value greater than $5,000 and expected life of more than one year. Equipment users are charged for the use of these assets through a depreciation schedule. Equipment used by Special Revenue and Enterprise funds are charged to the respective funds. SERVICE OBJECTIVES •Obtain quality equipment through competitive bidding. •Purchase energy efficient vehicles whenever practical. •Purchase quiet, ergonomic and environmentally friendly equipment whenever practical. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $481,000 for the Fixed Assets Acquisition Program. This represents an increase of $343,000 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to the purchase of several replacement vehicles in FY 2014- 15. BUDGET AT A GLANCE Total Revenue 432,248$ Total Expenditures 481,000 Fund Balance (48,752) General Fund Costs -$ Total Staffing - % Funded by General Fund 0.0% 631 Replacement Vehicles Costs 81-On-call truck-charge back-110-8503 45,000 7-Chipper box-charge back 8408 75,000 63-Utility/dump-charge back 8312 45,000 94-Utility w/lift gate-charge back 8315 40,000 14-Facilities-high mileage-charge back-110-8501 35,000.00 15-Passenger van-engine problems-charge back 8409 35,000 Replace bed on truck #39-charge back 8407 20,000 TOTAL REPLACEMENT VEHICLES 295,000 NEW TRUCKS/EQUIPMENT Facilities Van for new FTE (if approved)-charge back 110-8503 40,000 Sod Cutter-charge back-110-8312 10,000 X-Mark ride on 30" aerator-charge back-110-8312 12,000 Cat Skid Steer w/attachment-charge back-110-8407 94,000 2 Electric Club Cars for BBF-15K/each 30,000 TOTAL NEW TRUCKS/EQUIPMENT 186,000 TOTAL ALL 481,000 This budget is funded from $432,248 in estimated department revenue resulting from charges to user departments as part of the Cost Allocation Plan (CAP) and $48,752 in retained earnings. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current fiscal year: 632 Public Works - Fixed Asset Acquisition Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - 220 - Intergovernmental Revenue - - - - Charges for Services - - 118,144 432,248 Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ 118,364$ 432,248$ Expenditures Employee Compensation - - - - Employee Benefits - - - - Materials - - - - Contract Services - - - - Appropriations for Contingency - - - - Cost Allocation - - - - Capital Outlay 101,552 772 138,000 481,000 Special Projects - - - TOTAL EXPENDITURES 101,552$ 772$ 138,000$ 481,000$ Fund Balance - - (19,636) (48,752) General Fund Costs 101,552$ 772$ -$ -$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING There is no staffing associated with this budget. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL FY15 FINAL ACTUALS ACTUALS BUDGET BUDGET 9820 FIXED ASSETS ACQUISITION 9400 FIXED ASSET ACQUISITION $101,552 $224,642 $138,000 $481,000 TOTAL EXPENDITURES $101,552 $224,642 $138,000 $481,000 633 Non- Departmental Debt Service Employee Housing Assistance Transfers Out Final Adopted Page 2014-15 $ 3,171,838 Fund Dept 637 365 5301 3,171,838 $ 1,256,000 Fund Dept 641 110 5307 1,256,000 $ 33,750,940 Fund Dept 643 110/ 580 0100 33,750,940 $ 38,178,778 Non Departmental Debt Service Public Facilities Corporation Transfers Out TOTAL NON DEPARTMENTAL Employee Housing Assistance Employee Housing Assistance Transfers Out 634 DIVISION SUMMARY Non Departmental - Summary Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation - - - - Employee Benefits - - - - Materials - - - - Contract Services - - - - Appropriations for Contingency - - - - Cost Allocation 8,330,664 - 16,351,804 38,178,778 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 8,330,664$ -$ 16,351,804$ 38,178,778$ Fund Balance (Use of)(1,899,864) - (590,000) (986,000) General Fund Costs 6,430,800$ -$ 15,761,804$ 37,192,778$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $38,178,778 for the programs that are part of Non Departmental division. This represents an increase of $21,826,974 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to the increase in transfers out to the Capital Fund to fund new capital projects and the transfer out of unassigned fund balance over policy levels as part of the new Reserve policy. This budget is funded from $37,192,778 contribution from the general fund and from $986,000 in fund balance from the Recreation Fund. 635 Final Adopted Expenditures Fiscal Year 2014-15 Debt Service $3,171,838 8%Employee Housing Assistance $1,256,000 3% Transfers Out $33,750,640 89% 4 Year Expenditure History In Millions $14.0 $9.3 $16.1 $38.2 FY2012 ACTUALS FY2013 ACTUALS FY 2014 BUDGET FY 2015 FINAL 636 City of Cupertino Fiscal Year 2013-2014 FISCAL GENERAL SERVICES Legislative/Administrative NON-DEPARTMENTAL DEBT SERVICE PUBLIC FACILITIES CORPORATION Budget Unit 365-5301 Debt Service Fund PROGRAM OVERVIEW The Debt Service Program provides for the payment of principal and interest and associated administrative costs incurred with the issuance of debt instruments for the City’s Public Facilities Corporation. The budget funds the Corporation’s annual payment of principal and interest on the City Hall/Library, Wilson/Memorial Open Space and Library Certificates of Participation (COP) that will be paid off by the year 2030. SERVICE OBJECTIVES The majority of the borrowings occurred in early 1990 to acquire additional park real estate and expand community facilities. A breakdown of the capital acquisitions follows: •Increased 90 acres of park real estate to 190 acres, a 111% increase •Increased 26,031 sq ft of recreation building space to 84,460 sq ft, a 224% increase •Specific purchases included: Blackberry Farm - $18 million, voter approved debt; Creekside Park - $12 million voter approved debt; Sports Center - $8 million; Quinlan Community Center, including park real estate - $6.1 million; Wilson Park and improvements - $5.6 million; Jollyman Park development - $1 million; City Hall renovation/improvements - $1.7 million; Library renovation/improvements - $1.7 million. New library/community center - $10 million. BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 3,171,838 Fund Balance - General Fund Costs 3,171,838$ Total Staffing - % Funded by General Fund 100.0% 637 In May 2012, the Corporation refinanced its $44 million in outstanding debt to lower the interest rate and save approximately $350,000 per year in debt payments. Total Annual Payment Principal Interest Lease Lease Date Component Component Payment Payment 12/15/12 687,643.15 687,643.15 6/15/13 1,920,000.00 567,778.75 2,487,778.75 3,175,421.90 12/15/13 564,418.75 564,418.75 6/15/14 2,040,000.00 564,418.75 2,604,418.75 3,168,837.50 12/15/14 559,318.75 559,318.75 6/15/15 2,055,000.00 559,318.75 2,614,318.75 3,173,637.50 12/15/15 538,768.75 538,768.75 6/15/16 2,090,000.00 538,768.75 2,628,768.75 3,167,537.50 12/15/16 517,868.75 517,868.75 6/15/17 2,135,000.00 517,868.75 2,652,868.75 3,170,737.50 12/15/17 496,518.75 496,518.75 6/15/18 2,180,000.00 496,518.75 2,676,518.75 3,173,037.50 12/15/18 474,718.75 474,718.75 6/15/19 2,220,000.00 474,718.75 2,694,718.75 3,169,437.50 12/15/19 441,418.75 441,418.75 6/15/20 2,290,000.00 441,418.75 2,731,418.75 3,172,837.50 12/15/20 407,068.75 407,068.75 6/15/21 2,355,000.00 407,068.75 2,762,068.75 3,169,137.50 12/15/21 371,743.75 371,743.75 6/15/22 2,425,000.00 371,743.75 2,796,743.75 3,168,487.50 12/15/22 335,368.75 335,368.75 6/15/23 2,500,000.00 335,368.75 2,835,368.75 3,170,737.50 12/15/23 297,868.75 297,868.75 6/15/24 2,575,000.00 297,868.75 2,872,868.75 3,170,737.50 12/15/24 259,243.75 259,243.75 6/15/25 2,655,000.00 259,243.75 2,914,243.75 3,173,487.50 12/15/25 219,418.75 219,418.75 6/15/26 2,730,000.00 219,418.75 2,949,418.75 3,168,837.50 12/15/26 178,468.75 178,468.75 6/15/27 2,815,000.00 178,468.75 2,993,468.75 3,171,937.50 12/15/27 136,243.75 136,243.75 6/15/28 2,900,000.00 136,243.75 3,036,243.75 3,172,487.50 12/15/28 92,743.75 92,743.75 6/15/29 2,985,000.00 92,743.75 3,077,743.75 3,170,487.50 12/15/29 47,968.75 47,968.75 6/15/30 3,070,000.00 47,968.75 3,117,968.75 3,165,937.50 Total 43,940,000.00 13,133,759.40 57,073,759.40 57,073,759.40 SCHEDULE OF LEASE PAYMENTS 638 FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $3,171,838 be approved for the Debt Service budget. There was no approved change in funding since the 2013-14 Final Adopted Budget. This budget is funded from $3,171,838 contribution from the general fund. The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Non Departmental - Debt Service Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation - - - - Employee Benefits - - - - Materials - - - - Contract Services - - - - Appropriations for Contingency - - - - Cost Allocation 994,892 0 3,171,838 3,171,838 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 994,892$ -$ 3,171,838$ 3,171,838$ Fund Balance (Use of)- - (92,838) - General Fund Costs 994,892$ -$ 3,079,000$ 3,171,838$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING There is no staffing associated with this budget. 639 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET 5301 FACILITY LEASE 8011 DEBT SERVICE PRINCIPAL $0 $1,920,000 $2,040,000 $2,040,000 8012 DEBT SERVICE INTEREST $992,572 $1,255,422 $1,128,838 $1,128,838 8013 DEBT SERVICE FEES $2,320 $1,500 $3,000 $3,000 TOTAL EXPENDITURES $994,892 $3,176,922 $3,171,838 $3,171,838 640 City of Cupertino Fiscal Year 2013-2014 FISCAL GENERAL SERVICES Legislative/Administrative NON-DEPARTMENTAL EMPLOYEE HOUSING ASSISTANCE Budget Unit 110-5307 General Fund PROGRAM OVERVIEW The recruitment and hiring of top quality department heads is essential to the efficient operation of the City. Housing costs in Silicon Valley tend to act as a disincentive to persons relocating to the area, and therefore, as an obstacle to the recruitment, hiring, and retention of such top quality personnel. To assist in this end, the Council adopted the housing assistance program for department heads. SERVICE OBJECTIVES The housing assistance program for department heads provides housing loans for their primary residence at interest rates indexed with the 11th District cost of funds with an optional deferred interest feature for the first five years. There is assistance with half of the closing costs. The City may assist in the purchase by acquiring up to thirty percent of the equity share in the residence. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $1,256,000 be approved for the Employee Housing Assistance. There was no approved change in funding since the 2013-14 Final Adopted Budget. This budget is funded from $1,256,000 contribution from the general fund. The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the two prior fiscal years, the Final Adopted Budget for the current Fiscal Year: BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 1,256,000 Fund Balance - General Fund Costs 1,256,000$ Total Staffing - % Funded by General Fund 100.0% 641 Non Departmental - Employee Housing Assistance Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation - - - - Employee Benefits - - - - Materials - - - - Contract Services - - - - Appropriations for Contingency - - - - Cost Allocation - - 1,256,000 1,256,000 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES -$ -$ 1,256,000$ 1,256,000$ Fund Balance (Use of)- - - - General Fund Costs -$ -$ 1,256,000$ 1,256,000$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING There is no staffing associated with this budget. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. FY12 FY13 FY14 FINAL RECOMMENDED ACTUALS ACTUALS BUDGET BUDGET 5307 EMPLYEE HOUSING LOAN 8025 Employee Housing Loan $0 $0 $1,256,000 $1,256.000 TOTAL EXPENDITURES $0 $0 $1,256,000 $1,256,000 642 City of Cupertino Fiscal Year 2013-2014 FISCAL GENERAL SERVICES Legislative/Administrative NON-DEPARTMENTAL TRANSFERS Budget Unit 000-0100 Various Funds PROGRAM OVERVIEW AND SERVICE OBJECTIVES Transfers represent transfers of monies between various funds. These transfers provide subsidies and resources and to the receiving fund to support operating, debt service, and capital project costs. General Fund subsidies to other funds and funding of capital projects are included in transfers. FINAL ADOPTED BUDGET On July 1, 2014 City Council approved a budget of $33,750,940 be approved for the Transfers Out Budget. This represents an increase of $18,655,136 over the FY 2013-14 Final Adopted Budget. The increase is attributed primarily to several capital projects that are expected to start in FY 2014-15, increased funding for pavement maintenance and the transfer out of any General Fund unassigned fund balance over the $400,000 minimum per the new policy that can be found in the financial policies and schedules section of this document. This budget is funded from $986,000 in in fund balance from Enterprise Fund 580-Recreation to fund a portion of the Library Expansion capital improvement project and a $32,764,940 contribution from the general fund. The transfers for 2014-15 are as follows: BUDGET AT A GLANCE Total Revenue -$ Total Expenditures 33,750,940 Fund Balance (986,000) General Fund Costs 32,764,940$ Total Staffing - % Funded by General Fund 97.1% 643 Transfer Out from General Fund Description Amount Special Revenue Funds Storm Drain Improvements $ 1,635,000 Pavement Maintenance and Street Projects $11,931,357 Debt Service Fund Annual Debt Payment $ 3,171,838 Capital Project Funds Finance several park and facility capital projects $3,968,000 Excess General Fund Balance unassigned fund balance per the City’s reserve policy. $10,216,787 Enterprise Fund 113,657 Internal Service Funds Compensated Absence Funding for employee accumulated leave cashouts $222,234 Information Technology fund for new hardware and software purchases described in their program budget 191,603 Government Channel fund for new equipment purchases described in their program budget. $176,810 TOTAL GENERAL FUND TRANSFERS OUT $31,627,286 Transfer Out from Special Funds Description Amount Enterprise Funds Assist in the funding a portion of the Library Expansion CIP $ 986,000 TOTAL SPECIAL FUNDS TRANSFERS OUT $986,000 TOTAL ALL FUNDS TRANSFERS OUT 33,750,940 The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the two prior fiscal years, the Final Adopted Budget for the current Fiscal Year: 644 Non Departmental - Transfers Out Category Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE -$ -$ -$ -$ Expenditures Employee Compensation - - - - Employee Benefits - - - - Materials - - - - Contract Services - - - - Appropriations for Contingency - - - - Cost Allocation 8,330,664 - 15,095,804 33,750,940 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES 8,330,664$ -$ 15,095,804$ 33,750,940$ Fund Balance (Use of)(1,899,864) - (590,000) (986,000) General Fund Costs 6,430,800$ -$ 14,505,804$ 32,764,940$ 2011-2012 Actual 2012-2013 Actual 2013-2014 Final Adopted Budget 2014-2015 Final Adopted Budget STAFFING There is no staffing associated with this budget. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 645 Personnel Schedules Column1 FY10 FY11 FY12 FY13 FY14 Change FY15 CITY COUNCIL/COMMISSIONS City Council 0.50 0.50 0.50 0.50 0.50 0.00 0.50 Fine Arts Commission 0.10 0.10 0.10 0.10 0.10 0.05 0.15 Technology, Information & Communications Commission 0.10 0.10 0.10 0.10 0.10 0.00 0.10 Recreation and Community Service Commission 0.10 0.10 0.10 0.10 0.10 (0.05)0.05 Teen Commission 0.15 0.15 0.15 0.15 0.25 0.00 0.25 Housing Commission 0.05 0.05 0.05 0.05 0.05 0.10 0.15 Library Commission 0.02 0.01 0.02 0.07 0.05 0.00 0.05 Senior Commission 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Public Safety Commission 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Bicycle and Pedestrian Commission 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Planning Commission 0.45 0.45 0.45 0.45 0.42 (0.12)0.30 1.47 1.46 1.47 1.52 1.57 -0.02 1.55 ADMINISTRATION City Clerk 0.00 0.00 0.00 0.00 3.60 0.00 3.60 City Manager 1.40 1.40 1.55 1.40 2.55 0.00 2.55 Community Outreach 0.50 0.50 0.50 0.75 0.00 0.00 0.00 Economic Development 0.00 0.00 0.00 0.00 1.00 0.00 1.00 Environmental Affairs 0.00 0.00 0.00 0.00 0.60 0.00 0.60 Legal Services 3.00 2.95 3.00 2.90 3.00 0.00 3.00 4.90 4.85 5.05 5.05 10.75 0.00 10.75 PERSONNEL SUMMARY by Division and Department 646 Column1 FY10 FY11 FY12 FY13 FY14 Change FY15 PERSONNEL SUMMARY by Division and Department PUBLIC AFFAIRS Public Affairs 1.80 1.80 1.60 1.60 1.80 0.00 1.80 Cupertino Scene 0.35 0.35 0.35 0.35 0.35 0.00 0.35 Government Channel 3.30 3.30 3.20 3.20 3.15 0.00 3.15 City Website 0.90 0.90 1.00 0.95 0.95 0.00 0.95 Community Outreach 0.00 0.00 0.00 0.00 0.75 (0.75)0.00 Environmental Affairs 0.60 0.60 0.80 0.80 0.00 0.00 0.00 Information Technology 0.00 0.00 0.00 0.00 4.00 0.00 4.00 6.95 6.95 6.95 6.90 11.00 -0.75 10.25 ADMINISTRATIVE SERVICES Administration 1.94 1.94 1.98 1.93 2.70 (0.90)1.80 Accounting 4.40 4.40 4.50 4.33 4.50 1.10 5.60 Business Licensing 0.50 0.50 0.50 0.50 0.50 0.00 0.50 City Clerk 2.90 2.90 2.90 2.90 0.00 0.00 0.00 Duplicating and Printing 0.60 0.60 0.60 0.60 0.00 0.00 0.00 Human Resources 3.49 3.50 3.50 3.50 2.95 0.80 3.75 Insurance Administration 0.50 0.50 0.50 0.50 0.35 0.00 0.35 Code Enforcement 4.00 4.00 4.00 4.00 0.00 0.00 0.00 Information Technology 4.00 4.00 4.00 4.00 0.00 0.00 0.00 22.33 22.34 22.48 22.26 11.00 1.00 12.00 RECREATION AND COMMUNITY SERVICES Administration 2.00 2.00 2.00 2.00 2.05 1.00 3.05 Facilities/Parks/Blackberry Farm/Community Events 10.60 10.60 9.60 9.60 9.80 0.05 9.85 Youth & Teen Programs/McClellan Ranch Park 4.88 4.88 4.88 4.88 4.58 (0.05)4.53 Sports & Fitness/Golf Course/Monta Vista/Creekside 6.00 6.00 6.00 6.00 6.05 (0.05)6.00 Senior Center/Stevens Creek Trail/Blue Pheasant 7.30 7.30 7.30 7.05 7.00 0.10 7.10 Blackberry Farm 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Community Outreach 0.00 0.00 0.00 0.00 0.00 0.75 0.75 30.78 30.78 29.78 29.53 29.48 1.80 31.28 647 Column1 FY10 FY11 FY12 FY13 FY14 Change FY15 PERSONNEL SUMMARY by Division and Department COMMUNITY DEVELOPMENT Administration 1.39 1.39 1.41 1.39 1.41 (0.51)0.90 Planning 7.77 7.77 7.79 7.89 8.84 0.26 9.10 Housing Services 0.80 0.80 0.83 0.68 0.68 0.12 0.80 Building 11.90 11.90 11.90 11.90 12.25 0.00 12.25 Economic Development/RDA Successor Agency 1.87 1.92 1.50 2.04 0.00 0.00 0.00 Muni/Building Code Enforcement 0.00 0.00 0.00 0.00 1.65 0.10 1.75 23.73 23.78 23.43 23.90 24.83 -0.03 24.80 PUBLIC WORKS Administration 3.35 3.30 3.25 3.25 10.15 (6.90)3.25 Environmental Programs 3.57 3.57 3.17 3.17 3.67 0.50 4.17 Development Services 6.72 6.72 6.72 6.82 0.00 7.40 7.40 Service Center 2.20 2.10 2.00 2.00 2.00 0.30 2.30 Grounds 18.30 18.30 19.70 18.95 18.75 1.00 19.75 Streets and Fleet 26.30 12.00 10.25 11.25 13.15 (0.05)13.10 Trees and Right of Way 0.00 15.00 16.90 16.80 15.40 1.00 16.40 Facilities 7.90 7.35 7.35 7.20 7.15 0.00 7.15 Transportation 4.25 4.25 4.25 4.15 3.85 (0.25)3.60 72.59 72.59 73.59 73.59 74.12 3.00 77.12 LAW ENFORCEMENT Code Enforcement 0.00 0.00 0.00 0.00 2.00 0.00 2.00 0.00 0.00 0.00 0.00 2.00 0.00 2.00 Total Benefitted Positions 162.75 162.75 162.75 162.75 164.75 5.00 169.75 648 PERSONNEL SUMMARY by Fund FY13 FY14 Change FY15 General Fund 140.06 132.85 4.38 137.23 Transportation 5.85 8.00 (0.05)7.95 City Channel 0.00 4.10 0.00 4.10 Recreation 1.65 4.05 0.00 4.05 Information Technology 4.00 4.00 0.00 4.00 Sports Center 2.00 3.00 0.10 3.10 Equipment Fund 3.10 2.90 0.00 2.90 Redevelopment Agency Fund 1.04 0.00 0.00 0.00 Resource Recovery 1.70 2.55 0.25 2.80 Golf Course 1.00 1.30 (0.05)1.25 Environmental Management/ Clean Creek/Storm Drain 1.47 1.12 0.25 1.37 Housing and Community Development 0.68 0.68 0.12 0.80 Workers' Compensation 0.20 0.20 0.00 0.20 Storm Drain Improvement 0.00 0.00 0.00 0.00 Total Benefitted Positions 164.75 164.75 5.00 169.75 Administration 6% Administrative Services 10% City Council/ Commissions 2% Community Development 15% Law Enforcement 1% Parks and Recreation 18% Public Affairs 4% Public Works 45% FY 15 Benefitted Positions by Department 649 Capital Improvements Five Year Capital Improvements Program CIP 2014‐ 2015 Budget report of the Capital Improvement Program Final Adopted 2014‐2015 PUBLIC WORKS DEPARTMENT Timm Borden, Director CITY HALL 10300 TORRE AVENUE ~ CUPERTINO, CA 95014‐3266 (408) 777‐3354 ~ FAX (408) 777‐3333 City of Cupertino FY 2015 CIP Budget - Adopted Page 2 of 138 Table of Contents Priority 1 Projects .............................................................................................................. 11 Accessibility Transition Plan Update ............................................................................................ 12 Bicycle and Pedestrian Facility Improvements ............................................................................ 14 Bridge Rehabilitation – Minor ........................................................................................................ 16 Bubb Rd. (Elm Ct.) Storm Drain Improvements .......................................................................... 18 Calabazas Creek (Bollinger Rd.) Outfall Repair .......................................................................... 20 Civic Center Master Plan ................................................................................................................ 22 Civic Center – Parking Structure – Conceptual Design .............................................................. 24 Install Speed Bumps – Vista and Lazaneo Dr. ............................................................................. 26 Library – Story Room Expansion ................................................................................................... 28 Linda Vista Pond Repair ................................................................................................................. 30 McClellan Ranch Environmental Education Center, Blacksmith Shop, Outdoor Shelter, Solar & Restroom Upgrades ........................................................................................................... 32 McClellan Ranch – Pedestrian, Parking, Landscape Improvements ........................................ 34 McClellan Road Sidewalk Improvements – Phase 1 ................................................................... 36 Monta Vista Storm Drain System .................................................................................................. 38 Portal Park – Collins School Cricket Batting Cage Replacement .............................................. 40 Public Building Solar Installation – Service Center ..................................................................... 42 Quinlan Center Interior Upgrade .................................................................................................. 44 Quinlan Community Center Fiber Installation ............................................................................ 46 Reserve: Storm Drain Master Plan Update ................................................................................... 48 Senior Center – Exercise Room Wood Floor Replacement ........................................................ 50 Sports Center Sports Court ............................................................................................................. 52 Sports Center – Resurface Tennis Courts (18 Courts) ................................................................. 54 Sports Center Tennis Court Retaining Wall Replacement ......................................................... 56 Stevens Creek Blvd. at Perimeter Rd. Turn Pocket Extension ................................................... 58 Stevens Creek Corridor Park Chain Master Plan – McClellan to Stevens Creek Blvd. ......... 60 City of Cupertino FY 2015 CIP Budget - Adopted Page 3 of 138 Street Median Irrigation & Plant Replacement ............................................................................ 62 Wilson Park – Ball Safety Netting Screens ................................................................................... 64 Wilson Park Renovation Master Plan ........................................................................................... 66 Priority 2 Projects ............................................................................................................................... 68 Fiber Network Expansion for Signal Interconnect ...................................................................... 69 Initial Civic Center Projects ............................................................................................................ 71 Wilson Park – Bleacher Shade Canopies....................................................................................... 73 Priority 3 Projects ............................................................................................................................... 75 Mary Avenue Pedestrian & Streetscape Improvements ............................................................ 76 McClellan Road Sidewalk Improvements – Phase 2 ................................................................... 78 Monta Vista Recreation Center – Pre‐School Play Area Improvements .................................. 80 Senior Center – Mary Avenue Landscaping ................................................................................ 82 Wilson Park – Building & Landscape Improvements ................................................................. 84 Priority 4 Projects ............................................................................................................................... 86 Blackberry Farm – Play Area Improvements ............................................................................... 87 Blackberry Farm – Splash Pad ........................................................................................................ 89 Blackberry Farm Golf Course Irrigation Upgrades ..................................................................... 91 Blackberry Farm Golf Course – Well & Pond Modifications ..................................................... 93 McClellan Ranch – Community Garden Fence Replacement .................................................... 95 McClellan Ranch – Community Garden Irrigation Upgrade .................................................... 97 McClellan Ranch – Construct Trash Enclosure ............................................................................ 99 McClellan Ranch – Miscellaneous Improvements .................................................................... 101 Memorial Park Master Plan & Parking Study............................................................................ 103 Portal Park – Renovation Master Plan ........................................................................................ 105 Quinlan Center – Pre‐School Play Area Improvements ........................................................... 107 Sidewalk Improvements – Orange & Byrne ............................................................................... 109 Sports Center – Exterior Upgrades .............................................................................................. 111 Sports Center – Interior Upgrades ............................................................................................... 113 Sports Center Court Lights ........................................................................................................... 115 Development In‐Lieu Contributions ............................................................................................... 117 City of Cupertino FY 2015 CIP Budget - Adopted Page 4 of 138 Monument Gate Way Signs (4) .................................................................................................... 118 DeAnza Blvd./McClellan/Pacifica Signal Modification ............................................................ 120 Traffic Calming along Rodrigues Ave. & Pacifica Dr. .............................................................. 122 North Stelling Rd/ I‐280 Bridge Pedestrian Lighting & Upgrades.......................................... 124 DeAnza / Homestead Southbound Right Turn Lane Upgrade ............................................... 126 Stevens Creek Blvd. and Bandley Signal and Median Improvements ................................... 128 Unfunded CIP Projects ...................................................................................................................... 130 Lawrence‐Mitty Park (Land + Construction) ............................................................................. 131 McClellan Ranch – Barn Renovation ........................................................................................... 132 McClellan Ranch West Simms House Removal ........................................................................ 133 Stevens Creek Trail Bridge over UPPR ....................................................................................... 134 Stevens Creek Trail to Linda Vista Park ..................................................................................... 135 Stocklmeir House Preservation and Restoration ....................................................................... 136 Stocklmeir Legacy Farm – Phase 1 Improvement ..................................................................... 137 Tank House Completion (Nathan Hall) ...................................................................................... 138 City of Cupertino FY 2015 CIP Budget - Adopted Page 5 of 138 Introduction May 1, 2014 Honorable Mayor and members of the City Council: Subject: Fiscal Year 2013/14 CIP Status Report and Fiscal Year 2014/15 CIP Proposal To provide the best information and greatest transparency to the Capital Improvement Program (CIP), I am pleased to provide you the following comprehensive document that includes descriptions and the status of projects in the following categories described below. Please note that, starting this year, the Estimated Project Cost for each project now reflects all of the anticipated costs to deliver the project. The total project delivery cost includes all staff costs, consultant design costs, construction cost, and construction management costs. Previously Budgeted and Newly Proposed Projects Project scopes, budgets, and schedules are shown for all incomplete but previously budgeted projects, as well as for projects proposed for inclusion in next year’s or future year’s CIP. New projects proposed within the five‐year CIP are as follows: Parks  Blackberry Farm ‐ Play Area Improvements  McClellan Ranch ‐ Community Garden Fence Replacement  McClellan Ranch ‐ Construct Trash Enclosure  Memorial Park Master Plan & Parking Study  Monta Vista Rec. Center ‐ Pre‐School Play Area Improvement  Portal Park ‐ Collins School Cricket Batting Cage Replacement  Quinlan Center ‐ Pre‐School Play Area Improvements  Sports Center Court Lights  Wilson Park ‐ Ball Safety Netting Screens  Wilson Park ‐ Bleacher Shade Canopies  Wilson Park Renovation Master Plan Buildings  Senior Center ‐ Exercise Room Wood Floor Replacement  Senior Center ‐ Mary Avenue Landscaping  Sports Center ‐ Exterior Upgrades  Sports Center ‐ Interior Upgrades  Wilson Park ‐ Building & Landscape Improvements City of Cupertino FY 2015 CIP Budget - Adopted Page 6 of 138 Streets & Traffic Facilities  Bicycle and Pedestrian Facility Improvements  Fiber Network Expansion for Signal Interconnect  Install Speed Bumps – Vista and Lazaneo Dr.  Mary Avenue Pedestrian & Streetscape Improvement  McClellan Rd. Sidewalk Improvement – Phase 2  Sidewalk Improvements – Orange & Byrne  Stevens Creek Blvd. at Perimeter Rd. Turn Pocket Extension Storm Drainage  Bubb Road (Elm Ct.) Storm Drain Improvements Development In‐Lieu Contributions The Development In‐Lieu Contributions section creates a vehicle for the Council and the public to track these contributions received from development. The contributions are typically “fair‐ share” contributions towards a larger project. The projects are therefore on‐hold until the funding gap is closed by other contributing developments or by augmentations with City funds. No new fees were collected in FY 2013 and therefore no new projects are being proposed. Unfunded Projects Although these projects are not proposed for funding at this time, through a community, City Council, or staff proposal, they are tracked in the budget document. If one‐time development revenue is realized by mid‐year, additional recommendations on proceeding with Unfunded Projects may be proposed based on workload capacity. FY 2014 CIP Accomplishments A notable accomplishment in FY2013‐14 is the completion of the Stevens Creek Corridor Park & Restoration–Phase 2. Final details are being completed and the park will be dedicated and opened on July 4th. The construction of the Fenced Dog Park project on Mary Avenue was also completed and the park is open for use. Other accomplishments include three projects at McClellan Ranch Preserve that are either complete or reached major milestones. The Historic Structures Assessment and the Barn Evaluation & Conceptual Plan projects were both completed. Plans for the Environmental Education Center, Blacksmith Shop Renovation, Outdoor Gathering Shelter and related projects were completed and the construction contract awarded. Construction of the project will continue through 2014. City of Cupertino FY 2015 CIP Budget - Adopted Page 7 of 138 A project funded for FY 2014, entitled Stevens Creek Corridor Park Chain Master Plan‐ McClellan Rd. to Stevens Creek Blvd., is currently underway and will evaluate the use of the city properties along the creek and trail. Also funded in FY 2014 is the Civic Center Master Plan which is currently in process. This project will narrow the options from the Civic Center Master Plan Framework to a single master plan, through a process which will include community participation and environmental analysis. These two master plans will provide the foundation and guidance for the programming of future capital improvements on a large portion of the city lands. As a tool to help make decisions about funding and the scheduling of resources, each project has been categorized and prioritized using the following criteria: Categories A – Public Safety/ Regulatory Mandate/ Grant Commitment B – Preventative Maintenance/ Resource and Cost Efficiencies C – Enhancement Priorities 1. Ongoing or imminent upon 2013‐14 Budget Adoption 2. Near‐term in 2013‐14 but contingent on resources available from Priority 1 projects 3. Planned, but contingent on resources available from Priority 1 and 2 projects 4. Proposed to be deferred past 2013‐14, moved to unfunded list, or dropped due to being no longer necessary As a note, several annual projects that have been previously budgeted in the CIP are being moved to the proposed Operating Budget. These include projects that are yearly in nature and are often termed “capitalized maintenance.” These are Pavement Management, Curb, Gutter and Sidewalk Repair & ADA Ramps, Minor Storm Drain Improvements, and Various Traffic Signal/Intersection Modifications. Respectfully submitted, Timm Borden Director of Public Works City of Cupertino FY 2015 CIP Budget - Adopted Page 8 of 138 Completed Projects Completed Projects FY2012 Projects completed by June 30, 2012 Description Description 2011‐12 Annual Curb, Gutter & Sidewalk Repairs & ADA Ramps 2011‐12 Annual Pavement Management 2011‐12 Annual Minor Storm Drain Improvements Blackberry Farm Infrastructure Upgrade Civic Center Master Plan Framework Electric Vehicle Charging Station Linda Vista Pond Improvements – Study McClellan Ranch/Simms Master Plan Update McClellan Ranch 4H Sanitary Connection Permanente Creek Safe Routed to School – Garden Gate Stocklmeir Orchard Irrigation Various Minor Intersection Traffic Signal Battery Backup System Various Park Path and Parking Lot Repairs & Resurfacing – Phase 1 Completed Projects FY2013 Projects completed by June 30, 2013 Description Description Emergency Van Upgrades McClellan Ranch Repairs & Painting McClellan Road Sidewalk Study Traffic Management Studies – 3 Intersections Various Park Path and Parking Lot Repairs & Resurfacing – Phase 2 Various Trail Resurfacing at School Sports Fields – Phase 1 Various Trail Resurfacing at School Sports Fields – Phase 2 Wilson Park Irrigation System Renovation City of Cupertino FY 2015 CIP Budget - Adopted Page 9 of 138 Completed Projects FY2014 Projects completed by June 30, 2014 Description Description Library Book Drop‐off Shade Canopy * McClellan Ranch – Barn Evaluation & Renovation Plan McClellan Ranch – Historic Structures Assessment McClellan Ranch Preserve Signage Program Mary Avenue Dog Park Phase 1 Solar Assessment – Public Building Senior Center – Various Improvements Sports Center – Various Improvements Stevens Creek Corridor Park Phase 2 Various Park Path Repairs – Phase 3 Various Traffic Signal/Intersection Modifications Various Trail Resurfacing at School Sports Fields – Phase 3 * Project was suspended after initial analysis due to a proposed Santa Clara County Library District project to replace existing automated book‐drop system in the next 18 months. City of Cupertino FY 2015 CIP Budget - Adopted Page 10 of 138 Current and Adopted CIP Projects City of Cupertino FY 2015 CIP Budget - Adopted Page 11 of 138 Priority 1 Projects City of Cupertino FY 2015 CIP Budget - Adopted Page 12 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Accessibility Transition Plan Update Budget Unit 270‐9462 Priority: 1 CIP Category: A – Regulatory Mandate Location: City Wide Estimated Project Costs: $50,000 DESCRIPTION: Update the 2008 Accessibility Transition Plan. PROJECT JUSTIFICATION: Changes in accessibility codes makes this update necessary. City of Cupertino FY 2015 CIP Budget - Adopted Page 13 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre‐Construction 50,000$ 50,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Construction ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Expenditures 50,000$ 50,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund 50,000$ 50,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 50,000$ 50,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Other Operating Costs ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Operating Expenditures ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ STATUS Initiate project in spring 2014. City of Cupertino FY 2015 CIP Budget - Adopted Page 14 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Bicycle and Pedestrian Facility Improvements Budget Unit 270‐9465 Priority: 1 CIP Category: A – Public Safety Location: City Wide Estimated Project Costs: $249,000 FY 2015 ‐ $83,000 FY 2016 ‐ $83,000 FY 2017 ‐ $83,000 DESCRIPTION: Implement the Bicycle Transportation Plan and other bicycle network‐related facility improvements. PROJECT JUSTIFICATION: In 2011 the City Council approved and adopted the Cupertino Bicycle Transportation Plan, which recommended improvements to 17 proposed bikeways throughout the City. The improvements include new signage, striping, traffic signal loops, traffic circles, and other miscellaneous enhancements. In addition, further improvements to the bicycle network have since been identified that require dedicated funding, such as the installation of green bike lanes, bike boxes, and intersection modifications. City of Cupertino FY 2015 CIP Budget - Adopted Page 15 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre‐Construction 249,000$ ‐$ 83,000$ 83,000$ 83,000$ ‐$ ‐$ Construction ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Expenditures 249,000$ ‐$ 83,000$ 83,000$ 83,000$ ‐$ ‐$ Funding Sources City – General Fund 249,000$ ‐$ 83,000$ 83,000$ 83,000$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 249,000$ ‐$ 83,000$ 83,000$ 83,000$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Other Operating Costs ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Operating Expenditures ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ STATUS Initiate project in fall 2014. City of Cupertino FY 2015 CIP Budget - Adopted Page 16 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Bridge Rehabilitation – Minor Budget Unit 270‐9463 Priority: 1 CIP Category: B – Preventative Maintenance Location: Stevens Creek Blvd. and Homestead Rd. at Stevens Creek Estimated Project Costs: $165,000 DESCRIPTION Minor rehabilitation of the bridges on Stevens Creek Blvd. at Stevens Creek and on Homestead Rd. at Stevens Creek. Work to include removal and replacement of unsound concrete, maintenance on existing handrails and work to prevent scouring of the creek. PROJECT JUSTIFICATION Caltrans issues biennial reports on the City’s bridges. The reports list recommended maintenance for each bridge. This project will address the recommendations in the reports. City of Cupertino FY 2015 CIP Budget - Adopted Page 17 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre‐Construction 50,000$ ‐$ 50,000$ ‐$ ‐$ ‐$ ‐$ Construction 115,000 ‐ 115,000 ‐ ‐ ‐ ‐ Total Project Expenditures 165,000$ ‐$ 165,000$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund 165,000$ ‐$ 165,000$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 165,000$ ‐$ 165,000$ ‐$ ‐$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Other Operating Costs ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Operating Expenditures ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ STATUS Initiate project in summer 2014. City of Cupertino FY 2015 CIP Budget - Adopted Page 18 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Bubb Rd. (Elm Ct.) Storm Drain Improvements Budget Unit 215‐9616 Priority: 1 CIP Category: B – Preventative Maintenance Location: Bubb Rd. and McClellan Estimated Project Costs: $ 1,635,000 DESCRIPTION Design, and construct improvements to increase the capacity of the storm drain system in Bubb Road. PROJECT JUSTIFICATION Alleviate periodic flooding of Elm Court. City of Cupertino FY 2015 CIP Budget - Adopted Page 19 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre‐Construction 1,635,000$ ‐$ 1,635,000$ ‐$ ‐$ ‐$ ‐$ Construction ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Expenditures 1,635,000$ ‐$ 1,635,000$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund 1,635,000$ ‐$ 1,635,000$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 1,635,000$ ‐$ 1,635,000$ ‐$ ‐$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ 200$ 300$ 400$ 500$ Other Operating Costs ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Operating Expenditures ‐$ ‐$ ‐$ 200$ 300$ 400$ 500$ Funding Sources City – General Fund ‐$ ‐$ ‐$ 200$ 300$ 400$ 500$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ 200$ 300$ 400$ 500$ STATUS Initiate design in summer 2014 for construction start in the fall 2014. City of Cupertino FY 2015 CIP Budget - Adopted Page 20 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Calabazas Creek (Bollinger Rd.) Outfall Repair Budget Unit 210‐9615 Priority: 1 CIP Category: B – Preventative Maintenance Location: Calabazas Creek at Bollinger Road Estimated Project Costs: $135,000 DESCRIPTION Design and construct a new outfall. PROJECT JUSTIFICATION Erosion is undermining the outfall of a storm line from Bollinger Rd. into Calabazas Creek. Delay in repairing the outfall risks significant further damage and cost to repair. City of Cupertino FY 2015 CIP Budget - Adopted Page 21 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre‐Construction 45,000$ 45,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Construction 90,000 90,000 ‐ ‐ ‐ ‐ ‐ Total Project Expenditures 135,000$ 135,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund 135,000$ 135,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 135,000$ 135,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Other Operating Costs ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Operating Expenditures ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ STATUS Santa Clara Valley Water District is developing plans and providing permitting. Construction anticipated summer 2014. City of Cupertino FY 2015 CIP Budget - Adopted Page 22 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Civic Center Master Plan Budget Unit 420‐9144 Priority: 1 CIP Category: C ‐ Enhancement Location: Torre and Rodrigues and Pacifica Estimated Project Costs: $400,000 DESCRIPTION Further development of the “Civic Life” plan alternative from the 2012 Civic Center Master Plan Framework into a singular master plan. The master plan will serve as the long‐range vision for development of the Civic Center campus. The project will include community and stakeholder input and environmental analysis. PROJECT JUSTIFICATION Maximize the potential of the Civic Center properties to provide a significant enrichment of community life by reinforcing it as the intensive focal point of civic and cultural use. City of Cupertino FY 2015 CIP Budget - Adopted Page 23 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre‐Construction 400,000$ 400,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Construction ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Expenditures 400,000$ 400,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund 400,000$ 400,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 400,000$ 400,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Other Operating Costs ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Operating Expenditures ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ STATUS Consultant selection process completed in December 2013. Project work began in March 2014. Completion in FY 2015. City of Cupertino FY 2015 CIP Budget - Adopted Page 24 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Civic Center – Parking Structure – Conceptual Design Budget Unit 420‐9272 Priority: 1 CIP Category: C ‐ Enhancement Location: Civic Center Estimated Project Costs: $500,000 DESCRIPTION Conceptual design for a parking structure within the Civic Center complex. PROJECT JUSTIFICATION Parking demand in the afternoons at the Civic Center exceeds current capacity. Increasing parking capacity on the site will improve the situation. City of Cupertino FY 2015 CIP Budget - Adopted Page 25 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre‐Construction 500,000$ 500,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Construction ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Expenditures 500,000$ 500,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund 500,000$ 500,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 500,000$ 500,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Other Operating Costs ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Operating Expenditures ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ STATUS Initial planning for the project is included with the Civic Center Master Plan Project. Consultant selection process completed in December 2013. Project work began in March 2014. Completion in FY 2015. City of Cupertino FY 2015 CIP Budget - Adopted Page 26 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Install Speed Bumps – Vista and Lazaneo Dr. Budget Unit 270‐9563 Priority:1 CIP Category: A – Public Safety Location:Vista and Lazaneo Dr. Estimated Project Costs: $ 22,000 DESCRIPTION Install speed bumps on Vista Drive and Lazaneo Drive. PROJECT JUSTIFICATION A study of the existing traffic island at the Stevens Creek Blvd./Vista Dr. intersection revealed that vehicle speeds are excessive along Vista Dr. and Lazaneo Dr., and that there is neighborhood support for speed bumps along these two streets. In January 2014, Council approved the installation of speed bumps along Vista Dr. and Lazaneo Dr. City of Cupertino FY 2015 CIP Budget - Adopted Page 27 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre‐Construction 22,000$ ‐$ 22,000$ ‐$ ‐$ ‐$ ‐$ Construction ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Expenditures 22,000$ ‐$ 22,000$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund 22,000$ ‐$ 22,000$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 22,000$ ‐$ 22,000$ ‐$ ‐$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Other Operating Costs ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Operating Expenditures ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ STATUS Construction in fall 2014. City of Cupertino FY 2015 CIP Budget - Adopted Page 28 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Library – Story Room Expansion Budget Unit 420‐9271 Priority: 1 CIP Category: C – Enhancement Location: Library Estimated Project Costs: $2,000,000 FY 2014 $500,000 for Study and Design FY 2015 $1,500,000 for Construction DESCRIPTION Study, design and construct an expansion of the current Story Room to serve also as the meeting space for most library events. Plan for a space to accommodate up to 75 people, including a “stage” area. PROJECT JUSTIFICATION Provide an alternative meeting space for the library operation to reduce the reliance on use of the Cupertino Community Hall. City of Cupertino FY 2015 CIP Budget - Adopted Page 29 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre‐Construction 500,000$ 500,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Construction 1,500,000 ‐ 1,500,000 ‐ ‐ ‐ ‐ Total Project Expenditures 2,000,000$ 500,000$ 1,500,000$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund 2,000,000$ 500,000$ 1,500,000$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 2,000,000$ 500,000$ 1,500,000$ ‐$ ‐$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ 2,500$ 2,500$ 2,600$ 2,600$ Other Operating Costs ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Operating Expenditures ‐$ ‐$ ‐$ 2,500$ 2,500$ 2,600$ 2,600$ Funding Sources City – General Fund ‐$ ‐$ ‐$ 2,500$ 2,500$ 2,600$ 2,600$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ 2,500$ 2,500$ 2,600$ 2,600$ STATUS Consultant selection completed in December 2013. Project work began in March 2014. Completion of design anticipate in spring 2015. Construction in summer 2015. City of Cupertino FY 2015 CIP Budget - Adopted Page 30 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Linda Vista Pond Repair Budget Unit 580‐9131 Priority: 1 CIP Category: B‐ Preventative Maintenance Location: Linda Vista Park Estimated Project Costs: $450,000 DESCRIPTION The existing ponds will be repaired and put back into service. PROJECT JUSTIFICATION The ponds are a significant element in Linda Vista Park but have been inactive for many years due to leaking, leaving a major gap in the park. Repairing the ponds is the preferred approach and staff will be moving forward with the project. City of Cupertino FY 2015 CIP Budget - Adopted Page 31 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre‐Construction 112,000$ 112,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Construction 338,000 338,000 ‐ ‐ ‐ ‐ ‐ Total Project Expenditures 450,000$ 450,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees 450,000 450,000 ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 450,000$ 450,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ 5,000$ 5,000$ 6,000$ 6,000$ 6,000$ Other Operating Costs ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Operating Expenditures ‐$ ‐$ 5,000$ 5,000$ 6,000$ 6,000$ 6,000$ Funding Sources City – General Fund ‐$ ‐$ 5,000$ 5,000$ 6,000$ 6,000$ 6,000$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ 5,000$ 5,000$ 6,000$ 6,000$ 6,000$ STATUS The project is proceeding in two phases, Technical Investigation and Construction Documents. Completion of the Technical Investigation expected by April 30, 2014. Completion of Construction Documents is subject to the outcome of Phase 1. Construction of the improvements may be deferred due to current drought conditions and potential water usage restrictions. City of Cupertino FY 2015 CIP Budget - Adopted Page 32 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN McClellan Ranch Environmental Education Center, Blacksmith Shop, Outdoor Shelter, Solar & Restroom Upgrades Budget Unit 420‐9133 Priority: 1 CIP Category: A – Grant Commitment Location: McClellan Ranch Preserve Estimated Project Costs: $3,085,000 DESCRIPTION Design and construct a new building at McClellan Ranch Preserve to host the environmental education and other related functions. The Environmental Education Center will include two classroom/meeting spaces including a wet lab and exhibit spaces; a resource center; an office for the staff, docents and volunteers; storage; and restrooms. This project has been merged with other CIP projects at the site, including the Outdoor Gathering Shelter, the Blacksmith Shop Relocation, Restroom & Site Access Upgrades, and EEC Solar PV System projects. This project does not include furnishings, fixtures, and equipment (FF&E) for the facility. The completion of this project requires accessibility improvements at the parking lot and connective paths to other existing buildings, which are included in a separate project proposed for FY 2015. City of Cupertino FY 2015 CIP Budget - Adopted Page 33 of 138 PROJECT JUSTIFICATION Provide a building to support McClellan Ranch activities and programs, city naturalist programs, and environmental education and stewardship programs. There is wide interest in expanding the environmental education potential of McClellan Ranch Preserve and McClellan Ranch West, but the area lacks an indoor space that can host groups and environmental programs year round. Utilize a 2006 State grant approved for the project. FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre‐Construction 1,079,750$ 1,079,750$ ‐$ ‐$ ‐$ ‐$ ‐$ Construction 2,005,250 2,005,250 ‐ ‐ ‐ ‐ ‐ Total Project Expenditures 3,085,000$ 3,085,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund 2,034,000$ 2,034,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees 800,000 800,000 ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants 251,000 251,000 ‐ ‐ ‐ ‐ ‐ Total Project Funding 3,085,000$ 3,085,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ 6,650$ 13,600$ 13,875$ 14,150$ 14,435$ Other Operating Costs ‐ ‐ 2,875 6,050 6,350 6,675 6,975 Total Operating Expenditures ‐$ ‐$ 9,525$ 19,650$ 20,225$ 20,825$ 21,410$ Funding Sources City – General Fund ‐$ ‐$ 9,525$ 19,650$ 20,225$ 20,825$ 21,410$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ 9,525$ 19,650$ 20,225$ 20,825$ 21,410$ STATUS Construction contract awarded April 1, 2014; Construction is scheduled to begin in Spring 2014, but the actual start date is subject to bird nesting status; Construction is anticipated to complete in Spring 2015. City of Cupertino FY 2015 CIP Budget - Adopted Page 34 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN McClellan Ranch – Pedestrian, Parking, Landscape Improvements Budget Unit 420‐9159 Priority: 1 CIP Category: C – Enhancement Location: McClellan Ranch Preserve Estimated Project Costs: $353,000 DESCRIPTION Design and construct pedestrian paths to connect the ranch house and nature center to the Environmental Education Center and the right‐of‐way, upgrade the existing parking area and install landscape for erosion control around the Environmental Education Center. PROJECT JUSTIFICATION The Environmental Education Center and relocation of the blacksmith shop will complete construction in Spring 2015. A follow on project to install additional accessible paths to connect the new EEC and blacksmith shop with the former nature center, the ranch house, and the public right‐of‐way, will complete the paths connecting the central buildings of the preserve. Evaluate the existing parking lot and reconfigure it for accessibility upgrades. Provide for erosion control in the areas disturbed by construction of the EEC and related improvements, by installing native and drought tolerant plantings. City of Cupertino FY 2015 CIP Budget - Adopted Page 35 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre ‐Construction 105,000$ ‐$ 105,000$ ‐$ ‐$ ‐$ ‐$ Construction 248,000 ‐ 248,000 ‐ ‐ ‐ ‐ Total Project Expenditures 353,000$ ‐$ 353,000$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund 353,000$ ‐$ 353,000$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 353,000$ ‐$ 353,000$ ‐$ ‐$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ 500$ 1,020$ 1,040$ 1,060$ Other Operating Costs ‐ ‐ ‐ 200 210 220 230 Total Operating Expenditures ‐$ ‐$ ‐$ 700$ 1,230$ 1,260$ 1,290$ Funding Sources City – General Fund ‐$ ‐$ ‐$ 700$ 1,230$ 1,260$ 1,290$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ 700$ 1,230$ 1,260$ 1,290$ STATUS Initiate design in fall 2014. City of Cupertino FY 2015 CIP Budget - Adopted Page 36 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN McClellan Road Sidewalk Improvements – Phase 1 Budget Unit 270‐9460 Priority: 1 CIP Category: A – Regulatory Mandate Location: Various Locations on McClellan Road Estimated Project Costs: $100,000 DESCRIPTION This is the first phase to design and construct sidewalk improvements along McClellan Road between Orange Ave. and San Leandro Ave. This project will install sidewalks where the City has sufficient Right‐of Way to complete the work. Phase 2 is proposed in FY2015 & Fy2016. PROJECT JUSTIFICATION A study of the McClellan Road sidewalks recommended improvements along McClellan Road between Orange Ave. and San Leandro Ave. City of Cupertino FY 2015 CIP Budget - Adopted Page 37 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre‐Construction 33,000$ 33,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Construction 67,000 67,000 ‐ ‐ ‐ ‐ ‐ Total Project Expenditures 100,000$ 100,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund 100,000$ 100,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 100,000$ 100,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ 100$ 100$ 200$ 200$ Other Operating Costs ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Operating Expenditures ‐$ ‐$ ‐$ 100$ 100$ 200$ 200$ Funding Sources City – General Fund ‐$ ‐$ ‐$ 100$ 100$ 200$ 200$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ 100$ 100$ 200$ 200$ STATUS Initiate project in spring 2014. City of Cupertino FY 2015 CIP Budget - Adopted Page 38 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Monta Vista Storm Drain System Budget Unit 215‐9620 Priority: 1 CIP Category: B – Preventative Maintenance Location: Orange Ave. and Byrne Ave. Estimated Project Costs: $810,000 DESCRIPTION Install a storm drainage system in the Monta Vista neighborhood on Orange and Byrne Avenues. PROJECT JUSTIFICATION Alleviate routine rainy season ponding in the right‐of‐way. City of Cupertino FY 2015 CIP Budget - Adopted Page 39 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre‐Construction 50,000$ 50,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Construction 760,000 760,000 ‐ ‐ ‐ ‐ ‐ Total Project Expenditures 810,000$ 810,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees 810,000 810,000 ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 810,000$ 810,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ 500$ 510$ 520$ 530$ 540$ Other Operating Costs ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Operating Expenditures ‐$ ‐$ 500$ 510$ 520$ 530$ 540$ Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ 500 510 520 530 540 Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ 500$ 510$ 520$ 530$ 540$ STATUS Neighborhood meetings are scheduled to begin in summer 2014 and construction is anticipated to start in fall of 2014. City of Cupertino FY 2015 CIP Budget - Adopted Page 40 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Portal Park – Collins School Cricket Batting Cage Replacement Budget Unit 420‐9164 Priority: 1 CIP Category: B – Preventative Maintenance Location: Collins School Estimated Project Costs: $106,000 DESCRIPTION Replace the two existing cricket batting cages including new artificial turf. PROJECT JUSTIFICATION The existing cricket batting cages are in need of replacement. City of Cupertino FY 2015 CIP Budget - Adopted Page 41 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre‐Construction 35,000$ ‐$ 35,000$ ‐$ ‐$ ‐$ ‐$ Construction 71,000 ‐ 71,000 ‐ ‐ ‐ ‐ Total Project Expenditures 106,000$ ‐$ 106,000$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds 106,000 ‐ 106,000 ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 106,000$ ‐$ 106,000$ ‐$ ‐$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ ‐$ 500$ 500$ 500$ Other Operating Costs ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Operating Expenditures ‐$ ‐$ ‐$ ‐$ 500$ 500$ 500$ Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ 500$ 500$ 500$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ ‐$ 500$ 500$ 500$ STATUS Start construction Fall 2014 City of Cupertino FY 2015 CIP Budget - Adopted Page 42 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Public Building Solar Installation – Service Center Budget Unit 420‐9270 Priority: 1 CIP Category: B – Resource and Cost Efficiencies Location: Service Center Estimated Project Costs: $700,000 FY2014 ‐ $400,000 FY2015 ‐ $300,000 DESCRIPTION Install solar PV system at Service Center as identified from the Solar Assessment for public buildings. Proposed budget assumes direct purchase and installation by the City. PROJECT JUSTIFICATION Invest by direct purchase of facilities, or other means of power acquisition, in alternative local power generation to offset increasing future costs to purchase power from conventional vendor. City of Cupertino FY 2015 CIP Budget - Adopted Page 43 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre‐Construction 231,000$ 231,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Construction 469,000 169,000 300,000 ‐ ‐ ‐ ‐ Total Project Expenditures 700,000$ 400,000$ 300,000$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund 700,000$ 400,000$ 300,000$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 700,000$ 400,000$ 300,000$ ‐$ ‐$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ 1,070$ 1,100$ 1,130$ 1,160$ Other Operating Costs ‐ ‐ (36,000) (38,000) (40,000) (42,000) Total Operating Expenditures ‐$ ‐$ ‐$ (34,930)$ (36,900)$ (38,870)$ (40,840)$ Funding Sources City – General Fund ‐$ ‐$ (34,930)$ (36,900)$ (38,870)$ (40,840)$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ (34,930)$ (36,900)$ (38,870)$ (40,840)$ STATUS The Alameda County Regional Renewable Energy Procurement (RREP) collaborative Request for Proposals (RFP) was issued in September 2013. The proposal was received in April 2014 and evaluation of the proposal is underway. Negotiation with the selected vendor is subject to evaluation of the proposal. Subject to successful negotiation with vendor, construction is anticipated to start by January 2015. City of Cupertino FY 2015 CIP Budget - Adopted Page 44 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Quinlan Center Interior Upgrade Budget Unit 580‐9255 Priority: 1 CIP Category: C – Enhancement Location: Quinlan Center Estimated Project Costs: $589,000 FY 2014 $430,000 FY 2015 $159,000 DESCRIPTION Develop upgrade alternatives and estimates to address circulation, access compliance, furniture replacement, and interior color schemes. Design and construct improvements. PROJECT JUSTIFICATION Maximize customer experience and maintain revenue or potentially increase revenue in this 20‐ year plus old building. City of Cupertino FY 2015 CIP Budget - Adopted Page 45 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre‐Construction 150,000$ 150,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Construction 439,000 280,000 159,000 ‐ ‐ ‐ ‐ Total Project Expenditures 589,000$ 430,000$ 159,000$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds 589,000 430,000 159,000 ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 589,000$ 430,000$ 159,000$ ‐$ ‐$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Other Operating Costs ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Operating Expenditures ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ STATUS Additional funding is proposed for FY 2015 in order to achieve the level of improvement that will improve customer experience in the major corridors. Anticipate start of construction in the fall‐winter 2014. City of Cupertino FY 2015 CIP Budget - Adopted Page 46 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Quinlan Community Center Fiber Installation Budget Unit 420‐9266 Priority: 1 CIP Category: C ‐ Enhancement Location: Quinlan Center Estimated Project Costs: $125,000 DESCRIPTION Install a fiber optic line from City Hall to Quinlan Community Center. PROJECT JUSTIFICATION Improve the digital link between City Hall video/internet facilities and Quinlan Community Center to enhance the video and electronic offerings. City of Cupertino FY 2015 CIP Budget - Adopted Page 47 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre‐Construction 40,000$ 40,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Construction 85,000 85,000 ‐ ‐ ‐ ‐ ‐ Total Project Expenditures 125,000$ 125,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund 125,000$ 125,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 125,000$ 125,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Other Operating Costs ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Operating Expenditures ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ STATUS Project will be advertised for bids in spring, 2014, with construction completed in fall, 2014. City of Cupertino FY 2015 CIP Budget - Adopted Page 48 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Reserve: Storm Drain Master Plan Update Budget Unit 210‐9614 Priority: 3 CIP Category: A – Public Safety Location: City Wide Estimated Project Costs: $330,000 FY 2014 ‐ $150,000 FY 2015 ‐ $180,000 DESCRIPTION Prepare a master plan for the City’s storm drainage system which will identify areas for improvement to bring the current system into compliance with current laws and regulations, and current land use and proposed future land use. PROJECT JUSTIFICATION The storm drain master plan has not been updated since March 1993. With changes in State laws governing storm water and land use changes it is necessary to update the storm drain master plan to determine system deficiencies and track changes to the storm drain system. City of Cupertino FY 2015 CIP Budget - Adopted Page 49 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre‐Construction 330,000$ 150,000$ 180,000$ ‐$ ‐$ ‐$ ‐$ Construction ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Expenditures 330,000$ 150,000$ 180,000$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund 150,000$ 75,000$ 75,000$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees 180,000 75,000 105,000 ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 330,000$ 150,000$ 180,000$ ‐$ ‐$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Other Operating Costs ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Operating Expenditures ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ STATUS Initiate project in winter 2014/15. City of Cupertino FY 2015 CIP Budget - Adopted Page 50 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Senior Center – Exercise Room Wood Floor Replacement Budget Unit 420‐9275 Priority: 1 CIP Category: B – Preventative Maintenance Location: Quinlan Center Estimated Project Costs: $79,000 DESCRIPTION Replace the wood floor in the Exercise Room with a new wood floor. PROJECT JUSTIFICATION The building was constructed in 2000, the existing wood floor has reached the end of its life, as it can no longer be refinished to maintain a suitable floor surface and requires replacement. City of Cupertino FY 2015 CIP Budget - Adopted Page 51 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre‐Construction 25,000$ ‐$ 25,000$ ‐$ ‐$ ‐$ ‐$ Construction 54,000 ‐ 54,000 ‐ ‐ ‐ ‐ Total Project Expenditures 79,000$ ‐$ 79,000$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund 79,000$ ‐$ 79,000$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 79,000$ ‐$ 79,000$ ‐$ ‐$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ (5,000)$ (5,000)$ (5,000)$ (5,000)$ Other Operating Costs ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Operating Expenditures ‐$ ‐$ ‐$ (5,000)$ (5,000)$ (5,000)$ (5,000)$ Funding Sources City – General Fund ‐$ ‐$ ‐$ (5,000)$ (5,000)$ (5,000)$ (5,000)$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ (5,000)$ (5,000)$ (5,000)$ (5,000)$ STATUS Initiate project in spring 2015. City of Cupertino FY 2015 CIP Budget - Adopted Page 52 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Sports Center Sports Court Budget Unit 580‐9151 Priority: 1 CIP Category: C – Enhancement Location: Sports Center Estimated Project Costs: $250,000 DESCRIPTION Construct a multi‐use sports court, with fence enclosure, gates, and associated accessories. PROJECT JUSTIFICATION Increase the sport offerings at the Sports Center by the addition of a multi‐use court. City of Cupertino FY 2015 CIP Budget - Adopted Page 53 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre‐Construction 85,000$ 85,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Construction 165,000 165,000 ‐ ‐ ‐ ‐ ‐ Total Project Expenditures 250,000$ 250,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds 250,000 250,000 ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 250,000$ 250,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ ‐$ ‐$ 7,500$ ‐$ Other Operating Costs ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Operating Expenditures ‐$ ‐$ ‐$ ‐$ ‐$ 7,500$ ‐$ Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ 7,500 ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ ‐$ ‐$ 7,500$ ‐$ STATUS Design began in spring 2014; Anticipate construction in fall 2014, after spring and summer high activity season at the Sports Center. City of Cupertino FY 2015 CIP Budget - Adopted Page 54 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Sports Center – Resurface Tennis Courts (18 Courts) Budget Unit 420‐9161 Priority: 1 CIP Category: B – Preventative Maintenance Location: Sports Center Estimated Project Costs: $716,000 FY 2015 ‐ $235,000 FY 2016 ‐ $481,000 DESCRIPTION Resurface all of the tennis courts to maintain a suitable play surface. PROJECT JUSTIFICATION The surface of the tennis courts are worn due to weathering and to normal use. City of Cupertino FY 2015 CIP Budget - Adopted Page 55 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre‐Construction 235,000$ ‐$ 235,000$ ‐$ ‐$ ‐$ ‐$ Construction 481,000 ‐ 481,000 ‐ ‐ ‐ Total Project Expenditures 716,000$ ‐$ 235,000$ 481,000$ ‐$ ‐$ ‐$ Funding Sources City – General Fund 716,000$ ‐$ 235,000$ 481,000$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 716,000$ ‐$ 235,000$ 481,000$ ‐$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Other Operating Costs ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Operating Expenditures ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ STATUS Initiate project in fall 2014. City of Cupertino FY 2015 CIP Budget - Adopted Page 56 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Sports Center Tennis Court Retaining Wall Replacement Budget Unit 420‐9152 Priority: 1 CIP Category: B – Preventative Maintenance Location: Sports Center Estimated Project Costs: $250,000 DESCRIPTION Investigate the cause of the wall structure failure and repair or replace the wall or faulty components. PROJECT JUSTIFICATION The northwest corner of the tennis facility, adjacent to the Commons residential property, is failing and the adjacent tennis courts have been closed off for use. The existing prefabricated concrete wall system is failing and must be repaired or replaced by a new retaining wall in order to restore full use of the courts. City of Cupertino FY 2015 CIP Budget - Adopted Page 57 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre‐Construction 90,000$ 90,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Construction 160,000 160,000 ‐ ‐ ‐ ‐ ‐ Total Project Expenditures 250,000$ 250,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund 250,000$ 250,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 250,000$ 250,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Other Operating Costs ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Operating Expenditures ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ STATUS Construction anticipated for fall 2014, after spring and summer high activity season at the Sports Center. City of Cupertino FY 2015 CIP Budget - Adopted Page 58 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Stevens Creek Blvd. at Perimeter Rd. Turn Pocket Extension Budget Unit 270‐9565 Priority: 1 CIP Category: C ‐ Enhancement Location: Stevens Creek Blvd. at Perimeter Rd. Estimated Project Costs: $110,000 DESCRIPTION Design and construct an extension of the left turn pocket for westbound Stevens Creek Blvd. at Perimeter Rd. PROJECT JUSTIFICATION Vehicle queues for the left‐turn movement from westbound Stevens Creek Blvd into the Marketplace Center at Perimeter Road regularly spill out into the no. 1 westbound through lane on Stevens Creek Blvd, even during off‐peak times. Extending the length of the turn pocket will enhance the operational efficiency and safety of the intersection by containing the left‐turning vehicles within the turn pocket. City of Cupertino FY 2015 CIP Budget - Adopted Page 59 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre‐Construction 30,000$ ‐$ 30,000$ ‐$ ‐$ ‐$ ‐$ Construction 80,000 ‐ 80,000 ‐ ‐ ‐ ‐ Total Project Expenditures 110,000$ ‐$ 110,000$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund 110,000$ ‐$ 110,000$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 110,000$ ‐$ 110,000$ ‐$ ‐$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Other Operating Costs ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Operating Expenditures ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ STATUS Construction anticipated for completion in winter 2014/15. City of Cupertino FY 2015 CIP Budget - Adopted Page 60 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Stevens Creek Corridor Park Chain Master Plan – McClellan to Stevens Creek Blvd. Budget Unit 420‐9153 Priority: 2 CIP Category: C – Enhancement Location: Stevens Creek Corridor Estimated Project Costs: $480,000 DESCRIPTION Study the various uses of public lands along Stevens Creek for optimal public use and operation. Properties to be included are McClellan Ranch Preserve, McClellan Ranch West, Blackberry Farm, Blackberry Farm Golf Course, Nathan Hall Tank House and Stocklmeir. PROJECT JUSTIFICATION Reconcile the various plans for the different City properties into a comprehensive plan to inform future development and operations. City of Cupertino FY 2015 CIP Budget - Adopted Page 61 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre‐Construction 480,000$ 480,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Construction ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Expenditures 480,000$ 480,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund 480,000$ 480,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 480,000$ 480,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Other Operating Costs ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Operating Expenditures ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ STATUS Initiated master plan process in March 2014. Anticipate completion in spring 2015. City of Cupertino FY 2015 CIP Budget - Adopted Page 62 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Street Median Irrigation & Plant Replacement Budget Unit 270‐9464 Priority: 1 CIP Category: B – Preventative Maintenance Location: Various Locations Estimated Project Costs: $660,000 FY 2015 ‐ $220,000 FY 2016 ‐ $220,000 FY 2017 ‐ $220,000 DESCRIPTION Design and construct replacement irrigation and plantings of street medians. PROJECT JUSTIFICATION Cupertino has many mounded median islands which are difficult to irrigate efficiently. Since the installation of many of the City’s planted median islands, the approach to grading, planting, and maintaining them has changed as the desire to conserve resources has increased. Over that same time, irrigation products and systems have also improved efficiency. In addition, landscape plantings need to be replaced as they age out over time. Projects to renovate the median islands will refresh the plantings and improve the efficiency in the use of water and labor to maintain the systems. City of Cupertino FY 2015 CIP Budget - Adopted Page 63 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre‐Construction 216,000$ ‐$ 72,000$ 72,000$ 72,000$ ‐$ ‐$ Construction 444,000 ‐ 148,000 148,000 148,000 ‐ ‐ Total Project Expenditures 660,000$ ‐$ 220,000$ 220,000$ 220,000$ ‐$ ‐$ Funding Sources City – General Fund 660,000$ ‐$ 220,000$ 220,000$ 220,000$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 660,000$ ‐$ 220,000$ 220,000$ 220,000$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ (4,000)$ (8,000)$ (12,000)$ (16,000)$ (16,000)$ Other Operating Costs ‐ ‐ (1,000) (2,000) (3,000) (4,000) (4,000) Total Operating Expenditures ‐$ ‐$ (5,000)$ (10,000)$ (15,000)$ (20,000)$ (20,000)$ Funding Sources City – General Fund ‐$ ‐$ (5,000)$ (10,000)$ (15,000)$ (20,000)$ (20,000)$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ (5,000)$ (10,000)$ (15,000)$ (20,000)$ (20,000)$ STATUS Initiate design in the fall for construction in the spring of each budget year. City of Cupertino FY 2015 CIP Budget - Adopted Page 64 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Wilson Park – Ball Safety Netting Screens Budget Unit 580‐9165 Priority: 1 CIP Category: C ‐ Enhancement Location: Wilson Park Estimated Project Costs: $65,000 DESCRIPTION Extend existing fencing and install ball safety netting screens along the 1st & 3rd base lines and at backstops. PROJECT JUSTIFICATION Install ball safety netting for the protection of uses of other fields and surrounding areas, while the ball fields are in use. Currently foul balls can travel over the existing fences and land in the area surrounding and in adjacent field areas. City of Cupertino FY 2015 CIP Budget - Adopted Page 65 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre‐Construction 20,000$ ‐$ 20,000$ ‐$ ‐$ ‐$ ‐$ Construction 45,000 ‐ 45,000 ‐ ‐ ‐ ‐ Total Project Expenditures 65,000$ ‐$ 65,000$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund 65,000$ ‐$ 65,000$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 65,000$ ‐$ 65,000$ ‐$ ‐$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ 100$ 100$ 125$ 125$ Other Operating Costs ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Operating Expenditures ‐$ ‐$ ‐$ 100$ 100$ 125$ 125$ Funding Sources City – General Fund ‐$ ‐$ ‐$ 100$ 100$ 125$ 125$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ 100$ 100$ 125$ 125$ STATUS Initiate project in winter 2014/15. City of Cupertino FY 2015 CIP Budget - Adopted Page 66 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Wilson Park Renovation Master Plan Budget Unit 580‐9167 Priority: 1 CIP Category: C ‐ Enhancement Location: Wilson Park Estimated Project Costs: $55,000 DESCRIPTION Develop a master plan for the renovation of the east side of Wilson Park. The project may result in a future renovation project. PROJECT JUSTIFICATION Wilson Park has sport fields on the west side of the park and the east side of the park is potentially underutilized. A process to obtain community input and consensus will assist in formulating a plan to renovate portions of the park. City of Cupertino FY 2015 CIP Budget - Adopted Page 67 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre ‐Construction 55,000$ ‐$ 55,000$ ‐$ ‐$ ‐$ ‐$ Construction ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Expenditures 55,000$ ‐$ 55,000$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund 55,000$ ‐$ 55,000$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 55,000$ ‐$ 55,000$ ‐$ ‐$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Other Operating Costs ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Operating Expenditures ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ STATUS Initiate project in winter 2014/15. City of Cupertino FY 2015 CIP Budget - Adopted Page 68 of 138 Priority 2 Projects City of Cupertino FY 2015 CIP Budget - Adopted Page 69 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Fiber Network Expansion for Signal Interconnect Budget Unit 270‐9562 Priority: 2 CIP Category: C ‐ Enhancement Location: Homestead Rd., Stelling Rd., Stevens Crk. Blvd. east of Bubb Rd. and Foothill Blvd. Estimated Project Costs: $132,000 DESCRIPTION Design and construct an expansion of the traffic signal interconnect fiber optic network. PROJECT JUSTIFICATION Traffic signals along De Anza Blvd, Stevens Creek Blvd east of Bubb Road, and Wolfe Road are currently interconnected with the City’s Traffic Operations Center. Interconnecting the signals enables them to be controlled and monitored remotely, which allows traffic to be managed more efficiently and allows for quicker identification of problems. This project will extend the interconnect network to Homestead Road, Stelling Road, Stevens Creek Blvd east of Bubb Road, and Foothill Blvd. City of Cupertino FY 2015 CIP Budget - Adopted Page 70 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre ‐Construction 43,000$ ‐$ 43,000$ ‐$ ‐$ ‐$ ‐$ Construction 89,000 ‐ 89,000 ‐ ‐ ‐ ‐ Total Project Expenditures 132,000$ ‐$ 132,000$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund 132,000$ ‐$ 132,000$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 132,000$ ‐$ 132,000$ ‐$ ‐$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Other Operating Costs ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Operating Expenditures ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ STATUS Construction anticipated for completion in winter 2014. City of Cupertino FY 2015 CIP Budget - Adopted Page 71 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Initial Civic Center Projects Budget Unit 420‐9274 Priority: 2 CIP Category: C ‐ Enhancement Location: Civic Center Estimated Project Costs: $10,450,000 FY 2015 $2,200,000 for Design FY 2016 $8,250,000 for Construction DESCRIPTION Design of initial improvement projects in FY 2015 and construct in FY2016, in accordance with the Civic Center Master Plan. PROJECT JUSTIFICATION Maximize the potential of the Civic Center properties to provide a significant enrichment of community life by reinforcing it as the intensive focal point of civic and cultural use. City of Cupertino FY 2015 CIP Budget - Adopted Page 72 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre‐Construction 3,600,000$ ‐$ 2,200,000$ 1,400,000$ ‐$ ‐$ ‐$ Construction 6,850,000 ‐ ‐ 6,850,000 ‐ ‐ ‐ Total Project Expenditures 10,450,000$ ‐$ 2,200,000$ 8,250,000$ ‐$ ‐$ ‐$ Funding Sources City – General Fund 10,450,000$ ‐$ 2,200,000$ 8,250,000$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 10,450,000$ ‐$ 2,200,000$ 8,250,000$ ‐$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ ‐$ TBD TBD TBD Other Operating Costs ‐ ‐ ‐ ‐ TBD TBD TBD Total Operating Expenditures ‐$ ‐$ ‐$ ‐$ TBD TBD TBD Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ TBD TBD TBD Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ STATUS Pending the outcome of Civic Center Master Plan. City of Cupertino FY 2015 CIP Budget - Adopted Page 73 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Wilson Park – Bleacher Shade Canopies Budget Unit 580‐9166 Priority: 2 CIP Category: C ‐ Enhancement Location: Wilson Park Estimated Project Costs: $190,000 DESCRIPTION Install shade canopies over the bleachers at the ball fields. PROJECT JUSTIFICATION Canopies over the bleachers will serve to provide protection from sun exposure and protection from errant balls. City of Cupertino FY 2015 CIP Budget - Adopted Page 74 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre‐Construction 60,000$ ‐$ 60,000$ ‐$ ‐$ ‐$ ‐$ Construction 130,000 ‐ 130,000 ‐ ‐ ‐ ‐ Total Project Expenditures 190,000$ ‐$ 190,000$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund 190,000$ ‐$ 190,000$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 190,000$ ‐$ 190,000$ ‐$ ‐$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ 500$ 500$ 750$ 750$ Other Operating Costs ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Operating Expenditures ‐$ ‐$ ‐$ 500$ 500$ 750$ 750$ Funding Sources City – General Fund ‐$ ‐$ ‐$ 500$ 500$ 750$ 750$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ 500$ 500$ 750$ 750$ STATUS Initiate project in winter 2014/15. City of Cupertino FY 2015 CIP Budget - Adopted Page 75 of 138 Priority 3 Projects City of Cupertino FY 2015 CIP Budget - Adopted Page 76 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Mary Avenue Pedestrian & Streetscape Improvements Budget Unit 270‐9466 Priority:3 CIP Category: C ‐ Enhancement Location:Mary Avenue north of Stevens Crk. Blvd. Estimated Project Costs: $303,000 FY 2015 $28,000 for conceptual plans FY 2016 $275,000 for design and construction DESCRIPTION Develop a conceptual plan, design drawings, and implement pedestrian and streetscape improvements along Mary Avenue PROJECT JUSTIFICATION Mary Avenue was originally designed and built to arterial standards, with the expectation that it would serve as a major connecting route over Interstate 280 to Sunnyvale. With the completion of the Don Burnett Bicycle‐Pedestrian Bridge, Mary Avenue will continue to function as a local road into the foreseeable future. This project will develop and implement an improvement plan for Mary Avenue that will provide for features that are consistent with its function as a pedestrian‐ and bicycle‐friendly corridor providing local vehicle access. City of Cupertino FY 2015 CIP Budget - Adopted Page 77 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre‐Construction 98,000$ ‐$ 28,000$ 70,000$ ‐$ ‐$ ‐$ Construction 205,000 ‐ ‐ 205,000 ‐ ‐ ‐ Total Project Expenditures 303,000$ ‐$ 28,000$ 275,000$ ‐$ ‐$ ‐$ Funding Sources City – General Fund 303,000$ ‐$ 28,000$ 275,000$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 303,000$ ‐$ 28,000$ 275,000$ ‐$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ ‐$ 10,000$ 12,000$ 12,000$ Other Operating Costs ‐ ‐ ‐ ‐ 2,000 3,000 3,000 Total Operating Expenditures ‐$ ‐$ ‐$ ‐$ 12,000$ 15,000$ 15,000$ Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ 12,000$ 15,000$ 15,000$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ ‐$ 12,000$ 15,000$ 15,000$ STATUS Subject to resource availability, initiate project in fall 2014 and construction anticipated for completion in summer 2015. City of Cupertino FY 2015 CIP Budget - Adopted Page 78 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN McClellan Road Sidewalk Improvements – Phase 2 Budget Unit 270‐9564 Priority: 3 CIP Category: C ‐ Enhancement Location: McClellan Rd. between Orange and San Leandro Avenues Estimated Project Costs: $2,035,000 FY 2015 $1,100,000 for land acquisition and pre design FY 2016 $935,000 for design and construction DESCRIPTION: Design and construct sidewalk improvements along McClellan Road between Orange Avenue and San Leandro Avenue PROJECT JUSTIFICATION: In 2013, staff completed a feasibility study for the installation of sidewalks along McClellan Road between Orange Avenue and San Leandro Avenue. McClellan Road has a high volume of pedestrian traffic due to the close proximity of Lincoln Elementary School, Kennedy Middle School and Monta Vista High School, and there are large segments of McClellan Road which currently lack sidewalks. Phase 1 of this project, which installs sidewalks along the less challenging segments, is currently being implemented. Phase 2 will install sidewalks along the remaining segments, which involve challenges such as acquiring right‐of‐way, relocation of utilities, etc, and will be implemented over a two‐year period. City of Cupertino FY 2015 CIP Budget - Adopted Page 79 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre‐Construction 1,400,000$ ‐$ 1,100,000$ 300,000$ ‐$ ‐$ ‐$ Construction 635,000 ‐ ‐ 635,000 ‐ ‐ ‐ Total Project Expenditures 2,035,000$ ‐$ 1,100,000$ 935,000$ ‐$ ‐$ ‐$ Funding Sources City – General Fund 2,035,000$ ‐$ 1,100,000$ 935,000$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 2,035,000$ ‐$ 1,100,000$ 935,000$ ‐$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ ‐$ 100$ 200$ 200$ Other Operating Costs ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Operating Expenditures ‐$ ‐$ ‐$ ‐$ 100$ 200$ 200$ Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ 100$ 200$ 200$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ ‐$ 100$ 200$ 200$ STATUS Subject to resource availability, initiate project fall 2014. City of Cupertino FY 2015 CIP Budget - Adopted Page 80 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Monta Vista Recreation Center – Pre‐School Play Area Improvements Budget Unit 420‐9163 Priority: 3 CIP Category: C ‐ Enhancement Location: Monta Vista Recreation Center Estimated Project Costs: $440,000 FY2015 ‐ $140,000 FY2016 ‐ $300,000 DESCRIPTION Design and construct a secure outdoor play area, with play structure, attached to the Pre‐School room at Monta Vista Recreation Center. PROJECT JUSTIFICATION Currently the Pre‐School program must take children to a general access play area on the Monta Vista Recreation Center site but not in the immediate vicinity of the Pre‐School room. This project would provide a secure, dedicated outdoor play area, with age‐appropriate play equipment, adjacent to the Pre‐School room for use when the weather permits. City of Cupertino FY 2015 CIP Budget - Adopted Page 81 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre‐Construction 140,000$ ‐$ 140,000$ ‐$ ‐$ ‐$ ‐$ Construction 300,000 ‐ 300,000 ‐ ‐ ‐ Total Project Expenditures 440,000$ ‐$ 140,000$ 300,000$ ‐$ ‐$ ‐$ Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds 440,000 ‐ 140,000 300,000 ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 440,000$ ‐$ 140,000$ 300,000$ ‐$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ 500$ 100,000$ 1,100$ 1,100$ Other Operating Costs ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Operating Expenditures ‐$ ‐$ ‐$ 500$ 1,000$ 1,100$ 1,100$ Funding Sources City – General Fund ‐$ ‐$ ‐$ 500$ 1,000$ 1,100$ 1,100$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ 500$ 1,000$ 1,100$ 1,100$ STATUS Subject to resource availability, initiate in spring 2015. City of Cupertino FY 2015 CIP Budget - Adopted Page 82 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Senior Center – Mary Avenue Landscaping Budget Unit 420‐9276 Priority: 3 CIP Category: C ‐ Enhancement Location: Senior Center Estimated Project Costs: $156,000 FY2015 ‐ $50,000 FY2016 ‐ $106,000 DESCRIPTION Design and install drought tolerant planting and renovate the existing irrigation system on the Mary Ave. side and Stevens Creek Blvd. corner. PROJECT JUSTIFICATION The building was constructed in 2000 with minimal landscaping and irrigation along Mary Avenue. This project would renovate the irrigation and install drought tolerant plants. City of Cupertino FY 2015 CIP Budget - Adopted Page 83 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre ‐Construction 50,000$ ‐$ 50,000$ ‐$ ‐$ ‐$ ‐$ Construction 106,000 ‐ 106,000 ‐ ‐ ‐ Total Project Expenditures 156,000$ ‐$ 50,000$ 106,000$ ‐$ ‐$ ‐$ Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds 156,000 ‐ 50,000 106,000 ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 156,000$ ‐$ 50,000$ 106,000$ ‐$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ 750$ 1,500$ 2,000$ 2,000$ Other Operating Costs ‐ ‐ ‐ ‐ 200 300 300 Total Operating Expenditures ‐$ ‐$ ‐$ 750$ 1,700$ 2,300$ 2,300$ Funding Sources City – General Fund ‐$ ‐$ ‐$ 750$ 1,700$ 2,300$ 2,300$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ 750$ 1,700$ 2,300$ 2,300$ STATUS Subject to resource availability, initiate project spring 2015. City of Cupertino FY 2015 CIP Budget - Adopted Page 84 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Wilson Park – Building & Landscape Improvements Budget Unit 580‐9278 Priority: 3 CIP Category: C ‐ Enhancement Location: Wilson Park Estimated Project Costs: $205,000 FY 2015 $65,000 for design FY 2016 $140,000 for construction DESCRIPTION The work could include the remodeling of the kitchen area in the building on the northeast side of the park, and the installation of irrigation and drought tolerant plants around the building. PROJECT JUSTIFICATION This well‐used and aged building is currently programmed for clay classes and arts and crafts. The kitchen area is inadequate for this use and needs to be upgraded for the continued success of the program. The landscape around the building is a combination of hardscape and planting that need to be updated with drought tolerant planting and a modified irrigation system. City of Cupertino FY 2015 CIP Budget - Adopted Page 85 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre‐Construction 65,000$ ‐$ 65,000$ ‐$ ‐$ ‐$ ‐$ Construction 140,000 ‐ ‐ 140,000 ‐ ‐ ‐ Total Project Expenditures 205,000$ ‐$ 65,000$ 140,000$ ‐$ ‐$ ‐$ Funding Sources City – General Fund 205,000$ ‐$ 65,000$ 140,000$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 205,000$ ‐$ 65,000$ 140,000$ ‐$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ 125$ 250$ 300$ 300$ Other Operating Costs ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Operating Expenditures ‐$ ‐$ ‐$ 125$ 250$ 300$ 300$ Funding Sources City – General Fund ‐$ ‐$ ‐$ 125$ 250$ 300$ 300$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ 125$ 250$ 300$ 300$ STATUS Subject to resource availability, initiate project spring 2015. City of Cupertino FY 2015 CIP Budget - Adopted Page 86 of 138 Priority 4 Projects City of Cupertino FY 2015 CIP Budget - Adopted Page 87 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Proposed FY 2019 Blackberry Farm – Play Area Improvements Budget Unit 560‐9139 Priority: 4 CIP Category: C ‐ Enhancement Location: Blackberry Farm Picnic Area Estimated Project Costs: $406,000 DESCRIPTION Remove existing tan bark and replace with new resilient surfacing and install 3‐par course type stations. PROJECT JUSTIFICATION The Captain Stevens play area could be enhanced by adding a more reliable and stable resilient play surface beneath the play equipment and by adding exercise stations adjacent to the play area that would provide for a multi‐generational activity. City of Cupertino FY 2015 CIP Budget - Adopted Page 88 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre‐Construction 134,000$ ‐$ ‐$ ‐$ ‐$ ‐$ 134,000$ Construction 272,000 ‐ ‐ ‐ ‐ ‐ 272,000 Total Project Expenditures 406,000$ ‐$ ‐$ ‐$ ‐$ ‐$ 406,000$ Funding Sources City – General Fund 406,000$ ‐$ ‐$ ‐$ ‐$ ‐$ 406,000$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 406,000$ ‐$ ‐$ ‐$ ‐$ ‐$ 406,000$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 500$ Other Operating Costs ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Operating Expenditures ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 500$ Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 500$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ 500$ STATUS Project schedule is subject to the outcome of the Stevens Creek Corridor Park Chain Master Plan. City of Cupertino FY 2015 CIP Budget - Adopted Page 89 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Proposed FY 2016 Blackberry Farm – Splash Pad Budget Unit XXX‐XXXX Priority: 4 CIP Category: C – Enhancement Location: Blackberry Farm Estimated Project Costs: $641,000 DESCRIPTION Design and construct a splash pad of approximately 2000 square feet. PROJECT JUSTIFICATION Blackberry Farm currently provides aquatic amenities for children and adults, but doesn’t have an element to serve very young children, toddlers. Adding an element that will serve the youngest family members will enhance the attraction of the facility for families with children of various ages. City of Cupertino FY 2015 CIP Budget - Adopted Page 90 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre ‐Construction 641,000$ ‐$ 641,000$ ‐$ ‐$ ‐$ Construction ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Expenditures 641,000$ ‐$ ‐$ 641,000$ ‐$ ‐$ ‐$ Funding Sources City – General Fund 641,000$ ‐$ 641,000$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 641,000$ ‐$ ‐$ 641,000$ ‐$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ 2,250$ 2,300$ 2,350$ Other Operating Costs ‐ ‐ ‐ 5,800 6,100 6,400 Total Operating Expenditures ‐$ ‐$ ‐$ ‐$ 8,050$ 8,400$ 8,750$ Funding Sources City – General Fund ‐$ ‐$ ‐$ 8,050$ 8,400$ 8,750$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ ‐$ 8,050$ 8,400$ 8,750$ STATUS Project schedule is subject to the outcome of the Stevens Creek Corridor Park Chain Master Plan. City of Cupertino FY 2015 CIP Budget - Adopted Page 91 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Proposed FY 2016 Blackberry Farm Golf Course Irrigation Upgrades Budget Unit 560‐9139 Priority: 4 CIP Category: B – Preventive Maintenance Location: Blackberry Farm Golf Course Estimated Project Costs: $630,000 Prior Yr. Funding $550,000 FY2016 ‐ $80,000 DESCRIPTION Replace the existing irrigation system with a modern, water‐efficient system. PROJECT JUSTIFICATION The current irrigation system, installed in the 1960s, is functionally outdated and failing due to age, which results in an excessive use of water and labor to maintain the system. The increasing retail cost of water exacerbates the operational inefficiency. City of Cupertino FY 2015 CIP Budget - Adopted Page 92 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre‐Construction 200,000$ 200,000$ ‐$ ‐$ ‐$ ‐$ ‐$ Construction 430,000 350,000 ‐ 80,000 ‐ ‐ ‐ Total Project Expenditures 630,000$ 550,000$ ‐$ 80,000$ ‐$ ‐$ ‐$ Funding Sources City – General Fund 80,000$ ‐$ ‐$ 80,000$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds 550,000 550,000 ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 630,000$ 550,000$ ‐$ 80,000$ ‐$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Other Operating Costs ‐ ‐ ‐ ‐ (18,900) (19,900) (20,900) Total Operating Expenditures ‐$ ‐$ ‐$ ‐$ (18,900)$ (19,900)$ (20,900)$ Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ STATUS Project schedule is subject to the outcome of the Stevens Creek Corridor Park Chain Master Plan. City of Cupertino FY 2015 CIP Budget - Adopted Page 93 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Proposed FY 2016 Blackberry Farm Golf Course – Well & Pond Modifications Budget Unit 560‐XXXX Priority: 4 CIP Category: B – Preventive Maintenance Location: Blackberry Farm Golf Course Estimated Project Costs: $413,000 DESCRIPTION Repair the 2 existing ponds. Pursue reactivating the existing well at Blackberry Farm and provide connections to allow use of well water to fill the ponds. PROJECT JUSTIFICATION Existing ponds no longer hold water. City of Cupertino FY 2015 CIP Budget - Adopted Page 94 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre‐Construction 136,000$ ‐$ ‐$ 136,000$ ‐$ ‐$ ‐$ Construction 277,000 ‐ ‐ 277,000 ‐ ‐ ‐ Total Project Expenditures 413,000$ ‐$ ‐$ 413,000$ ‐$ ‐$ ‐$ Funding Sources City – General Fund 413,000$ ‐$ ‐$ 413,000$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 413,000$ ‐$ ‐$ 413,000$ ‐$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Other Operating Costs ‐ ‐ ‐ (18,000) (18,900) (19,900) (20,900) Total Operating Expenditures ‐$ ‐$ ‐$ (18,000)$ (18,900)$ (19,900)$ (20,900)$ Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ STATUS Project schedule is subject to the outcome of the Stevens Creek Corridor Park Chain Master Plan. City of Cupertino FY 2015 CIP Budget - Adopted Page 95 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Proposed FY 2017 McClellan Ranch – Community Garden Fence Replacement Budget Unit XXX‐XXXX Priority: 4 CIP Category: B – Preventative Maintenance Location: McClellan Ranch Preserve Estimated Project Costs: $263,000 DESCRIPTION Design and construct replacement fencing around the community garden. PROJECT JUSTIFICATION The existing fence around the community garden is failing in some places and is otherwise inconsistent in design and as a secure enclosure. The proposed project would provide a secure and consistent enclosure for the garden. City of Cupertino FY 2015 CIP Budget - Adopted Page 96 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre‐Construction 86,000$ ‐$ ‐$ 86,000$ ‐$ ‐$ Construction 177,000 ‐ ‐ 177,000 ‐ ‐ Total Project Expenditures 263,000$ ‐$ ‐$ ‐$ 263,000$ ‐$ ‐$ Funding Sources City – General Fund 263,000$ ‐$ ‐$ 263,000$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 263,000$ ‐$ ‐$ ‐$ 263,000$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ ‐$ 500$ 1,000$ 1,000$ Other Operating Costs ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Operating Expenditures ‐$ ‐$ ‐$ ‐$ 500$ 1,000$ 1,000$ Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ 500$ 1,000$ 1,000$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ ‐$ 500$ 1,000$ 1,000$ STATUS Project schedule is subject to the outcome of the Stevens Creek Corridor Park Chain Master Plan. City of Cupertino FY 2015 CIP Budget - Adopted Page 97 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Proposed FY 2017 McClellan Ranch – Community Garden Irrigation Upgrade Budget Unit XXX‐XXXX Priority: 4 CIP Category: B – Preventative Maintenance Location: McClellan Ranch Preserve Estimated Project Costs: $433,000 DESCRIPTION Design and construct an upgraded irrigation system with hose bibs to serve up to 80 garden plots. PROJECT JUSTIFICATION The existing community garden irrigation system is outdated and maintenance intensive. The garden is in the process of being reconfigured to increase the number of plots. City of Cupertino FY 2015 CIP Budget - Adopted Page 98 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre‐Construction 143,000$ ‐$ ‐$ 143,000$ ‐$ ‐$ Construction 290,000 ‐ ‐ 290,000 ‐ ‐ Total Project Expenditures 433,000$ ‐$ ‐$ ‐$ 433,000$ ‐$ ‐$ Funding Sources City – General Fund 433,000$ ‐$ ‐$ 433,000$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 433,000$ ‐$ ‐$ ‐$ 433,000$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ ‐$ (350)$ (715)$ (730)$ Other Operating Costs ‐ ‐ ‐ ‐ (105) (210) (220) Total Operating Expenditures ‐$ ‐$ ‐$ ‐$ (455)$ (925)$ (950)$ Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ (455)$ (925)$ (950)$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ ‐$ (455)$ (925)$ (950)$ STATUS Project schedule is subject to the outcome of the Stevens Creek Corridor Park Chain Master Plan. City of Cupertino FY 2015 CIP Budget - Adopted Page 99 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Proposed FY 2016 McClellan Ranch – Construct Trash Enclosure Budget Unit XXX‐XXXX Priority: 4 CIP Category: C ‐ Enhancement Location: McClellan Ranch Preserve by 4h Estimated Project Costs: $90,000 DESCRIPTION Install a wood fence structure with gates on 3 sides of the existing trash and debris boxes. This would include a concrete pad for the boxes. PROJECT JUSTIFICATION Currently the trash containers are in the open, visible from McClellan Road, and attract illegal dumping. Screening the trash containers will help discourage illegal dumping at McClellan Ranch Preserve. City of Cupertino FY 2015 CIP Budget - Adopted Page 100 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre ‐Construction 30,000$ ‐$ 30,000$ ‐$ ‐$ ‐$ Construction 60,000 ‐ 60,000 ‐ ‐ ‐ Total Project Expenditures 90,000$ ‐$ ‐$ 90,000$ ‐$ ‐$ ‐$ Funding Sources City – General Fund 90,000$ ‐$ 90,000$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 90,000$ ‐$ ‐$ 90,000$ ‐$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ 100$ 200$ 250$ 250$ Other Operating Costs ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Operating Expenditures ‐$ ‐$ ‐$ 100$ 200$ 250$ 250$ Funding Sources City – General Fund ‐$ ‐$ ‐$ 100$ 200$ 250$ 250$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ 100$ 200$ 250$ 250$ STATUS Project schedule is subject to the outcome of the Stevens Creek Corridor Park Chain Master Plan. City of Cupertino FY 2015 CIP Budget - Adopted Page 101 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Proposed FY 2017 McClellan Ranch – Miscellaneous Improvements Budget Unit XXX‐XXXX Priority: 4 CIP Category: B – Preventative Maintenance Location: McClellan Ranch Preserve Estimated Project Costs: $55,000 DESCRIPTION Install replacement energy efficient windows in the ranch house, extend power to the ranch shed, and other minor improvements. PROJECT JUSTIFICATION The existing buildings and facilities at McClellan Ranch are in need of various improvements to enhance their use and for efficiencies. City of Cupertino FY 2015 CIP Budget - Adopted Page 102 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre ‐Construction 15,000$ ‐$ ‐$ 15,000$ ‐$ ‐$ Construction 40,000 ‐ ‐ 40,000 ‐ ‐ Total Project Expenditures 55,000$ ‐$ ‐$ ‐$ 55,000$ ‐$ ‐$ Funding Sources City – General Fund 55,000$ ‐$ ‐$ 55,000$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 55,000$ ‐$ ‐$ ‐$ 55,000$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Other Operating Costs ‐ ‐ ‐ (550) (575) Total Operating Expenditures ‐$ ‐$ ‐$ ‐$ ‐$ (550)$ (575)$ Funding Sources City – General Fund ‐$ ‐$ ‐$ (550)$ (575)$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ ‐$ ‐$ (550)$ (575)$ STATUS Project schedule is subject to the outcome of the Stevens Creek Corridor Park Chain Master Plan. City of Cupertino FY 2015 CIP Budget - Adopted Page 103 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Proposed FY 2017 Memorial Park Master Plan & Parking Study Budget Unit XXX‐XXXX Priority: 4 CIP Category: C ‐ Enhancement Location: Memorial Park Estimated Project Costs: $150,000 DESCRIPTION Develop a master plan for the renovation Memorial Park and evaluate the parking needs for Memorial Park, Senior Center, Sports Center and the Quinlan Community Center. The project may result in a future renovation project. PROJECT JUSTIFICATION A process to obtain community input and consensus will assist in formulating plans to renovate portions of the park including parking requirements and upgrades for surrounding facilities. City of Cupertino FY 2015 CIP Budget - Adopted Page 104 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre‐Construction 150,000$ ‐$ ‐$ 150,000$ ‐$ ‐$ Construction ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Expenditures 150,000$ ‐$ ‐$ ‐$ 150,000$ ‐$ ‐$ Funding Sources City – General Fund 150,000$ ‐$ ‐$ 150,000$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 150,000$ ‐$ ‐$ ‐$ 150,000$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Other Operating Costs ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Operating Expenditures ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ STATUS Initiate project in fall 2016. City of Cupertino FY 2015 CIP Budget - Adopted Page 105 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Proposed FY 2016 Portal Park – Renovation Master Plan Budget Unit XXX‐XXXX Priority: 4 CIP Category: C ‐ Enhancement Location: Portal Park Estimated Project Costs: $55,000 DESCRIPTION Develop a master plan for the renovation of Portal Park. This project may result in a future renovation project that could range from $ 500,000 to $ 2,000,000, subject to the outcome of the master plan process. PROJECT JUSTIFICATION Portal Park has some facilities from the original construction in the 1960s that can no longer be used as intended. Areas of the park are underutilized for this reason. A process to obtain community input and consensus will inform future plans to renovate portions of the park. City of Cupertino FY 2015 CIP Budget - Adopted Page 106 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre ‐Construction 55,000$ ‐$ ‐$ 55,000$ ‐$ ‐$ Construction ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Expenditures 55,000$ ‐$ ‐$ 55,000$ ‐$ ‐$ ‐$ Funding Sources City – General Fund 55,000$ ‐$ ‐$ 55,000$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 55,000$ ‐$ ‐$ 55,000$ ‐$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Other Operating Costs ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Operating Expenditures ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ STATUS Initiate project in fall 2015. City of Cupertino FY 2015 CIP Budget - Adopted Page 107 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Proposed FY 2016 Quinlan Center – Pre‐School Play Area Improvements Budget Unit XXX‐XXXX Priority: 4 CIP Category: C ‐ Enhancement Location: Quinlan Center Estimated Project Costs: $57,000 DESCRIPTION Remove existing concrete surfacing and planter and install new resilient surfacing. PROJECT JUSTIFICATION Project would reduce the amount of hardscape and add more resilient surfacing in the play area. City of Cupertino FY 2015 CIP Budget - Adopted Page 108 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre ‐Construction 18,000$ ‐$ ‐$ 18,000$ ‐$ ‐$ ‐$ Construction 39,000 ‐ ‐ 39,000 ‐ ‐ ‐ Total Project Expenditures 57,000$ ‐$ ‐$ 57,000$ ‐$ ‐$ ‐$ Funding Sources City – General Fund 57,000$ ‐$ ‐$ 57,000$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 57,000$ ‐$ ‐$ 57,000$ ‐$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ 250$ 500$ 500$ 500$ Other Operating Costs ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Operating Expenditures ‐$ ‐$ ‐$ 250$ 500$ 500$ 500$ Funding Sources City – General Fund ‐$ ‐$ ‐$ 250$ 500$ 500$ 500$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ 250$ 500$ 500$ 500$ STATUS Initiate project in fall 2015. City of Cupertino FY 2015 CIP Budget - Adopted Page 109 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Proposed FY 2016 Sidewalk Improvements – Orange & Byrne Budget Unit XXX‐XXXX Priority: 4 CIP Category: C ‐ Enhancement Location: Orange & Byrne Estimated Project Costs: $1,815,000 DESCRIPTION Acquire right‐of‐way as needed, design, and construct new sidewalks. PROJECT JUSTIFICATION The Monta Vista neighborhood was annexed to the City without having standard right‐of‐way improvements, including sidewalks. Adding sidewalks to the neighborhood will improve pedestrian safety. City of Cupertino FY 2015 CIP Budget - Adopted Page 110 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre ‐Construction 598,000$ ‐$ ‐$ 598,000$ ‐$ ‐$ ‐$ Construction 1,217,000 ‐ ‐ 1,217,000 ‐ ‐ ‐ Total Project Expenditures 1,815,000$ ‐$ ‐$ 1,815,000$ ‐$ ‐$ ‐$ Funding Sources City – General Fund 1,815,000$ ‐$ ‐$ 1,815,000$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 1,815,000$ ‐$ ‐$ 1,815,000$ ‐$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ 100$ 200$ 250$ 250$ Other Operating Costs ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Operating Expenditures ‐$ ‐$ ‐$ 100$ 200$ 250$ 250$ Funding Sources City – General Fund ‐$ ‐$ ‐$ 100$ 200$ 50$ 250$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ 100$ 200$ 50$ 250$ STATUS Initiate project in summer 2015. City of Cupertino FY 2015 CIP Budget - Adopted Page 111 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Proposed FY 2016 Sports Center – Exterior Upgrades Budget Unit XXX‐XXXX Priority: 4 CIP Category: C ‐ Enhancement Location: Sports Center Estimated Project Costs: $250,000 DESCRIPTION Upgrades could include painting the building, including possible a mural on the Stevens Creek Blvd. side, landscape upgrades, esthetic treatment to the outside decking, and possible installation of an electronic monument sign. PROJECT JUSTIFICATION The last major upgrades to the building were in 2004 so the facility is in need of some minor upgrades, due to wear‐&‐tear and weathering, and a desire to improve the character of the building to appeal to customers. City of Cupertino FY 2015 CIP Budget - Adopted Page 112 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre ‐Construction 80,000$ ‐$ 80,000$ ‐$ ‐$ ‐$ Construction 170,000 ‐ 170,000 ‐ ‐ ‐ Total Project Expenditures 250,000$ ‐$ ‐$ 250,000$ ‐$ ‐$ ‐$ Funding Sources City – General Fund 250,000$ ‐$ 250,000$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 250,000$ ‐$ ‐$ 250,000$ ‐$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ 500$ 1,000$ 1,500$ 1,500$ Other Operating Costs ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Operating Expenditures ‐$ ‐$ ‐$ 500$ 1,000$ 1,500$ 1,500$ Funding Sources City – General Fund ‐$ ‐$ ‐$ 500$ 1,000$ 1,500$ 1,500$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ 500$ 1,000$ 1,500$ 1,500$ STATUS Initiate project in spring 2016. City of Cupertino FY 2015 CIP Budget - Adopted Page 113 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Proposed FY 2016 & FY 2017 Sports Center – Interior Upgrades Budget Unit XXX‐XXXX Priority: 4 CIP Category: C ‐ Enhancement Location: Sports Center Estimated Project Costs: $270,000 FY2016 ‐ $20,000 FY2017 ‐ $250,000 DESCRIPTION Improvements could include moving the free weight and associated equipment to the lower level, adding rubberize flooring, remodel the restroom including the locker areas, possible modifying the reception area. PROJECT JUSTIFICATION The building was last upgraded in 2004 and due to changes in demand, the building needs to have some interior modifications and remodeling to keep the facility functioning and competitive in the market. City of Cupertino FY 2015 CIP Budget - Adopted Page 114 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre‐Construction 70,000$ ‐$ ‐$ 20,000$ 50,000$ ‐$ ‐$ Construction 200,000 ‐ ‐ ‐ 200,000 ‐ ‐ Total Project Expenditures 270,000$ ‐$ ‐$ 20,000$ 250,000$ ‐$ ‐$ Funding Sources City – General Fund 270,000$ ‐$ ‐$ 20,000$ 250,000$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 270,000$ ‐$ ‐$ 20,000$ 250,000$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Other Operating Costs ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Operating Expenditures ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ STATUS Initiate project in fall 2015. City of Cupertino FY 2015 CIP Budget - Adopted Page 115 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Proposed FY 2016 Sports Center Court Lights Budget Unit XXX‐XXXX Priority: 4 CIP Category: C ‐ Enhancement Location: Sports Center Estimated Project Costs: $500,000 DESCRIPTION Design and install lights similar to the courts on the east side of the facility to the 2 tennis courts and the 1 sports court that front Stevens Creek Blvd. PROJECT JUSTIFICATION Increase the number of courts at the center that can be in use after dark to improve revenue generation. City of Cupertino FY 2015 CIP Budget - Adopted Page 116 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre ‐Construction 165,000$ ‐$ ‐$ 165,000$ ‐$ ‐$ ‐$ Construction 335,000 ‐ ‐ 335,000 ‐ ‐ ‐ Total Project Expenditures 500,000$ ‐$ ‐$ 500,000$ ‐$ ‐$ ‐$ Funding Sources City – General Fund 500,000$ ‐$ ‐$ 500,000$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 500,000$ ‐$ ‐$ 500,000$ ‐$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ 250$ 500$ 750$ 750$ Other Operating Costs ‐ ‐ ‐ 250 500 600 600 Total Operating Expenditures ‐$ ‐$ ‐$ 500$ 1,000$ 1,350$ 1,350$ Funding Sources City – General Fund ‐$ ‐$ ‐$ 500$ 1,000$ 1,350$ 1,350$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ 500$ 1,000$ 1,350$ 1,350$ STATUS Initiate project in spring 2016. City of Cupertino FY 2015 CIP Budget - Adopted Page 117 of 138 Development In‐Lieu Contributions City of Cupertino FY 2015 CIP Budget - Adopted Page 118 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Development In‐Lieu Contributions Monument Gate Way Signs (4) Budget Unit XXX‐XXXX Priority: Development in‐Lieu Contributions CIP Category: C – Enhancement Location: Various Locations Estimated Project Costs: Budgetary Estimate $ 400,000 Contributions Collected: 8‐10‐06 $25,000 11‐14‐12 $10,000 Total $35,000 DESCRIPTION Upgrade or replace three existing center island gateway signs, that announce one’s entry into Cupertino, at 1) Stevens Creek Blvd near Tantau, 2)De Anza Blvd near I‐280 overcrossing, 3) De Anza Blvd near Bollinger Road, and install a new center island gateway sign at Stevens Creek Blvd near the Oaks shopping center. PROJECT JUSTIFICATION Enhance the identity of the city. City of Cupertino FY 2015 CIP Budget - Adopted Page 119 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre ‐Construction 140,000$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Construction 260,000 ‐ ‐ ‐ ‐ ‐ ‐ Total Project Expenditures 400,000$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants, Dev. In‐Lie 35,000 ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 35,000$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Not Yet Identified 365,000$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ 200$ 200$ 200$ 200$ 200$ Other Operating Costs ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Operating Expenditures ‐$ ‐$ 200$ 200$ 200$ 200$ 200$ Funding Sources City – General Fund ‐$ ‐$ 200$ 200$ 200$ 200$ 200$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ 200$ 200$ 200$ 200$ 200$ STATUS Project to be initiated upon the accumulation of sufficient Developer contributions or the addition of supplementary City funding. City of Cupertino FY 2015 CIP Budget - Adopted Page 120 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Development In‐Lieu Contributions DeAnza Blvd./McClellan/Pacifica Signal Modification Budget Unit XXX‐XXXX Priority: Development in‐Lieu Contributions CIP Category: C – Enhancement Location: DeAnza Blvd./McClellan/Pacifica Intersection Estimated Project Costs: Budgetary Estimate $ 350,000 Contributions Collected: 6‐13‐07 $145,700 DESCRIPTION Reconfigure the intersection which may include relocating two signal mast arms and poles, related electrical, concrete and striping work, and the closing of the Pacifica street driveway to the gas station. PROJECT JUSTIFICATION Improve traffic flow and efficiency at this complex intersection. City of Cupertino FY 2015 CIP Budget - Adopted Page 121 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre ‐Construction 120,000$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Construction 230,000 ‐ ‐ ‐ ‐ ‐ ‐ Total Project Expenditures 350,000$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants, Dev. In‐Lie 145,700 ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 145,700$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Not Yet Identified 204,300$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Other Operating Costs ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Operating Expenditures ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ STATUS Project to be initiated upon the accumulation of sufficient Developer contributions or the addition of supplementary City funding. City of Cupertino FY 2015 CIP Budget - Adopted Page 122 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Development In‐Lieu Contributions Traffic Calming along Rodrigues Ave. & Pacifica Dr. Budget Unit XXX‐XXXX Priority: Development in‐Lieu Contributions CIP Category: C – Enhancement Location: Rodrigues Ave. and Pacifica Ave. Estimated Project Costs: TBD Contributions Collected: 4‐28‐04 $24,000 DESCRIPTION Design and construct traffic calming measures along Rodrigues Ave. and Pacifica Dr. to include measures such as curb bulb‐outs and /or other traffic mitigation measures, as deemed appropriate. PROJECT JUSTIFICATION A development (Civic Park G. LLC) at Town Center Lane increased traffic that impacts pedestrians along Rodrigues Ave. and Pacific Dr. City of Cupertino FY 2015 CIP Budget - Adopted Page 123 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre ‐Construction TBD ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Construction TBD ‐ ‐ ‐ ‐ ‐ ‐ Total Project Expenditures ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants, Dev. In‐Lie 24,000 ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 24,000$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Not Yet Identified (24,000)$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ 200$ 200$ 200$ 200$ 300$ Other Operating Costs ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Operating Expenditures ‐$ ‐$ 200$ 200$ 200$ 200$ 300$ Funding Sources City – General Fund ‐$ ‐$ 200$ 200$ 200$ 200$ 300$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ 200$ 200$ 200$ 200$ 300$ STATUS Project to be initiated upon the accumulation of sufficient Developer contributions or the addition of supplementary City funding. City of Cupertino FY 2015 CIP Budget - Adopted Page 124 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Development In‐Lieu Contributions North Stelling Rd/ I‐280 Bridge Pedestrian Lighting & Upgrades Budget Unit XXX‐XXXX Priority: Development in‐Lieu Contributions CIP Category: C – Enhancement Location: North Stelling Rd. at I‐280 overcrossing Estimated Project Costs: $50,000 Contributions Collected: 6‐21‐11 $25,000 6‐21‐11 $25,000 Total $50,000 DESCRIPTION Design and construct pedestrian‐scaled lighting, paving materials, railings and/or repainting of the pedestrian facilities of the east or west side of the bridge. PROJECT JUSTIFICATION Two developments contributed $25,000 to the City for enhancements to the pedestrian walkway along the east or west side of the N. Stelling Road Bridge that crosses over Interstate 280, which is located south of the project sites. City of Cupertino FY 2015 CIP Budget - Adopted Page 125 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre ‐Construction 17,000$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Construction 33,000 ‐ ‐ ‐ ‐ ‐ ‐ Total Project Expenditures 50,000$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants, Dev. In‐Lie 50,000 ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 50,000$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Not Yet Identified ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ 200$ 200$ 200$ 300$ 300$ Other Operating Costs ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Operating Expenditures ‐$ ‐$ 200$ 200$ 200$ 300$ 300$ Funding Sources City – General Fund ‐$ ‐$ 200$ 200$ 200$ 300$ 300$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ 200$ 200$ 200$ 300$ 300$ STATUS Feasibility study completed and evaluating alternative in spring 2014. City of Cupertino FY 2015 CIP Budget - Adopted Page 126 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Development In‐Lieu Contributions DeAnza / Homestead Southbound Right Turn Lane Upgrade Budget Unit XXX‐XXXX Priority: Development in‐Lieu Contributions CIP Category: C – Enhancement Location: DeAnza Blvd. at Homestead Road Estimated Project Costs: $333,000 Contributions Collected: 8‐24‐11 $75,924 DESCRIPTION Study, design, and construct R‐O‐W improvements at the intersection of DeAnza Blvd. and Homestead Rd. PROJECT JUSTIFICATION Mitigate impacts of increased traffic due to the redevelopment of the Sunnyvale Town Center, which contributed a 22.8% fair share cost, not to exceed $75,924. City of Cupertino FY 2015 CIP Budget - Adopted Page 127 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre ‐Construction 113,000$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Construction 220,000 ‐ ‐ ‐ ‐ ‐ ‐ Total Project Expenditures 333,000$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants, Dev. In‐Lie 75,924 ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 75,924$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Not Yet Identified 257,076$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Other Operating Costs ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Operating Expenditures ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ STATUS Project to be completed by Apple as a mitigation measure. City of Cupertino FY 2015 CIP Budget - Adopted Page 128 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Development In‐Lieu Contributions Stevens Creek Blvd. and Bandley Signal and Median Improvements Budget Unit XXX‐XXXX Priority: Development in‐Lieu Contributions CIP Category: C – Enhancement Location: Stevens Creek Blvd. at Bandley Estimated Project Costs: $TBD Contributions Collected: 8‐15‐12 $50,000 DESCRIPTION Design and construct improvements to upgrade the traffic signal at Bandley Dr. and Stevens Creek Blvd. (should the need arise due to impacts from the development) and the traffic median on Steven Creek Blvd., east of Bandley Dr. and west of De Anza Blvd. PROJECT JUSTIFICATION The redevelopment of the Cupertino Crossroads property contributed $50,000 to mitigate traffic impacts in the vicinity of the development. Funds are to be split evenly for traffic signal upgrades and for traffic median upgrades. City of Cupertino FY 2015 CIP Budget - Adopted Page 129 of 138 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Pre ‐Construction TBD ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Construction TBD ‐ ‐ ‐ ‐ ‐ ‐ Total Project Expenditures ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants, Dev. In‐Lie 50,000 ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding 50,000$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Not Yet Identified (50,000)$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ New Operating Expenditures Operating Budget Prior Years FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 Maintenance ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Other Operating Costs ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Operating Expenditures ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Funding Sources City – General Fund ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ Park Dedication Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Storm Drain Fees ‐ ‐ ‐ ‐ ‐ ‐ ‐ Enterprise Funds ‐ ‐ ‐ ‐ ‐ ‐ ‐ Gas Tax ‐ ‐ ‐ ‐ ‐ ‐ ‐ Other – Grants ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Project Funding ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ STATUS Project to be initiated upon the accumulation of sufficient Developer contributions or the addition of supplementary City funding. City of Cupertino FY 2015 CIP Budget - Adopted Page 130 of 138 Unfunded CIP Projects City of Cupertino FY 2015 CIP Budget - Adopted Page 131 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Unfunded Lawrence‐Mitty Park (Land + Construction) Budget Unit XXX‐XXXX Priority: Unfunded CIP Category: C ‐ Enhancement Location: Lawrence Expressway and Mitty Estimated Project Costs: $7,100,000 ‐ Budgetary Estimate – $1,300,000 is for land acquisition and $5,800,000 is for design and construction. This number is extremely rough and is dependent on proposed scope of project. DESCRIPTION: Obtain by purchase or trade of land, several acres of land adjacent to Saratoga Creek, currently owned by the County and used as a storage yard for asphalt grindings & equipment, at the corner of Lawrence Expressway and Mitty. PROJECT JUSTIFICATION: The east side of the City is under‐served for neighborhood park level of service. STATUS: Unfunded. Initial appraisals and land swap alternatives have become outdated – no subsequent action taken. MAINTENANCE: Increase ‐ $10,000 ‐ $20,000 annually, depending on amenities. City of Cupertino FY 2015 CIP Budget - Adopted Page 132 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Unfunded McClellan Ranch – Barn Renovation Budget Unit XXX‐XXXX Priority: Unfunded CIP Category: C ‐ Enhancement Location: McClellan Ranch Preserve Estimated Project Costs: $1,500,000 DESCRIPTION Design and construct improvements to renovate the barn into an educational and public space. PROJECT JUSTIFICATION In 2012 an update to the 1993 master plan for the McClellan Ranch was completed, which lays out priorities for implementing programs and the related improvements a the park. In the FY 2013 budget, Council approved funding for the barn to be evaluated historically and structurally and for a conceptual renovation plan to be developed to meet the goals for the barn as listed in the master plan. The outcome of this project produced a conceptual renovation plan for the barn to be used for education and as an agricultural exhibit space open to the public. STATUS: Unfunded and pending outcome of the Stevens Creek Corridor Park Chain Master Plan. MAINTENANCE: TBD City of Cupertino FY 2015 CIP Budget - Adopted Page 133 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Unfunded McClellan Ranch West Simms House Removal Budget Unit XXX‐XXXX Priority: Unfunded CIP Category: B – Preventative Maintenance Location: McClellan Ranch West Estimated Project Costs: $50,000 – Budgetary Estimate DESCRIPTION: After the land is rezoned and the tenant lease is either terminated or expired, then remove of the Simms house from the property. PROJECT JUSTIFICATION: Transition the use of the McClellan Ranch West, formerly the Simms property, to be more incorporated with McClellan Ranch Preserve. STATUS: Unfunded and pending outcome of Stevens Creek Corridor Park Chain Master Plan. MAINTENANCE: Savings ‐ $1,000 annually. City of Cupertino FY 2015 CIP Budget - Adopted Page 134 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Unfunded Stevens Creek Trail Bridge over UPRR Budget Unit XXX‐XXXX Priority: Unfunded CIP Category: C ‐ Enhancement Location: Stevens Creek Boulevard West of Foothill Blvd. Estimated Project Costs: $2,600,000 – Budgetary Estimate DESCRIPTION: Acquire necessary easement, permits, and agreements, and, design and construct a vehicle/pedestrian/bicycle bridge span over the UPRR right of way, adjacent to Stevens Creek Blvd. and near the Lehigh Cement Plant. PROJECT JUSTIFICATION: Provide a connection with the Stevens Creek Trail system and vehicle access to the Snyder‐Hammond House. This project is included in the City’s adopted Bicycle Transportation Plan. STATUS: Unfunded MAINTENANCE: Increase ‐ $1,000 ‐ $5,000 annually City of Cupertino FY 2015 CIP Budget - Adopted Page 135 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Unfunded Stevens Creek Trail to Linda Vista Park Budget Unit XXX‐XXXX Priority: Unfunded CIP Category: C ‐ Enhancement Location: McClellan Rd. to Linda Vista Park Estimated Project Costs: $750,000 – Budgetary Estimate DESCRIPTION: Implement a segment of the Stevens Creek Trail from McClellan Ranch Preserve to Linda Vista Park. Secure property or access rights to a former haul road along the east side of Deep Cliff Golf Course for the trail segment; and, design and construct the trail. PROJECT JUSTIFICATION: In 2002 Cupertino and Santa Clara County adopted a Stevens Creek Trail Feasibility Report that evaluated trail alignments along the Stevens Creek corridor. An alignment south of McClellan Ranch connecting to Linda Vista Park and beyond was identified and endorsed. STATUS: Unfunded MAINTENANCE: Increase ‐ $10,000 ‐ $20,000 annually City of Cupertino FY 2015 CIP Budget - Adopted Page 136 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Unfunded Stocklmeir House Preservation and Restoration Budget Unit XXX‐XXXX Priority: Unfunded CIP Category: B – Preventative Maintenance Location: Stocklmeir Property Estimated Project Costs: $200,000 Placeholder only – scope details unknown DESCRIPTION: Design and construct improvements to restore the exterior walls, fireplace and chimney, doors, windows, and architectural details of the Stocklmeir house. PROJECT JUSTIFICATION: The house on the Stocklmeir property sits vacant and is subject to further weathering deterioration. Interim improvements to prevent further deterioration are warranted until a proposal for a complete restoration is developed. STATUS: Unfunded. New roof shingles applied several years ago are holding up well; occasional break‐ins through windows have been covered by plywood; minor fire and graffiti damage has occurred due to vandalism; termite damage is suspected to be extensive. Further work pending Stevens Creek Corridor Park Chain Master Plan. MAINTENANCE: Neutral. City of Cupertino FY 2015 CIP Budget - Adopted Page 137 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Unfunded Stocklmeir Legacy Farm – Phase 1 Improvement Budget Unit XXX‐XXXX Priority: Unfunded CIP Category: C ‐ Enhancement Location: Stocklmeir Property Estimated Project Costs: $400,000 – Budgetary Estimate DESCRIPTION: Develop a service program and master plan for a legacy farm park, and implement an initial improvement project. PROJECT JUSTIFICATION: Transition the former Stocklmeir property to a public park as a “legacy farm”. STATUS: Unfunded and pending outcome of Stevens Creek Corridor Park Chain Master Plan. MAINTENANCE: TBD City of Cupertino FY 2015 CIP Budget - Adopted Page 138 of 138 City of Cupertino Fiscal Year 2014‐2015 CAPITAL IMPROVEMENT PLAN Unfunded Tank House Completion (Nathan Hall) Budget Unit XXX‐XXXX Priority: Unfunded CIP Category: C ‐ Enhancement Location: Stevens Creek Boulevard next to BBF Golf Course Estimated Project Costs: $500,000 – Budgetary Estimate DESCRIPTION: Design and construct improvements to convert the Nathan Hall Tank House into usable space and improve landscaping as feasible within the parameters of the current use agreement. PROJECT JUSTIFICATION: Occupy the building as a security measure by providing useable meeting space within this historic structure. STATUS: Unfunded. Pending the outcome of Stevens Creek Corridor Park Chain Master Plan. MAINTENANCE: Neutral.