Budget 1960-1961 CITY OF CUPERTINO
BUDGET
FISCAL YEAR JULY 1, 1960 - JUNE
30, 1961
June 6, 1960
To the Honorable Mayor and Members of the City Council
I present herewith the Budget for the City of Cupertino
for the fiscal year July l, 1960 to June 30, 1961. The
estimated finances for the coming year are conservative. They
will give the necessary Fire and Police protection, street
maintenance and cleaning. We will perform these services and
improve them without increasing the .20 cent tax rate. Our
revenues and expenses are in balance and we should, without
unforeseen circumstances, be able to carry on our Budget require-
ments without financial problems.
Submitted with the Budget is a suggested Resolution
establishing Compensation, Sick Leaves, Vacations and other
regulations. I think it is important tb~t the City Council adopt
this Resolution. Also, we have prepared a salary schedule and
employee classification. The salaries recommended are those that
are paid by other neighboring cities. This should also be
adopted. I have recommended step increases to conform with the
salary schedule. Employees include City Clerk-Finance Officer,
Chief Building Inspector and Inspector, City Manager Secretary,
Clerk Cashier in the Water Department. The Building Department's
Secretary will be increased one full step over the year but in
one-half step adjustments. That is, she will receive one-half
(½) of the full step on July 1st and the other one-half (½)
January 1, 1961.
Our contract services with the Sheriff's Office has
been increased to conform to increased operating cost as reflected
by the Sheriff's Budget for the coming year. The prior hourly
rate was $5.72. The adjusted new rate will be $6.03. The total
yearly cost to the Sheriff's Office for law enforcement services
will be $17,609.00. This compares to the former yearly rate of
$16,700.00, a difference of $908.00 per year. I must state that
we have had the very finest cooperation from the Sheriff and all
of his officers.
Fire Department service charges are provided for in the
Fire District tax rate and does enter into the City's Budget
requirements.
The City Engineer submitted a budget figure of $25,000.00
~25,000.00--~3,000.00 retainer fee and 922,000.00 for general
engineering expenses. I have reduced this amount to 99,000.00~-
a figure I feel will take care of ordinary engineering expense.
If we should have a project that would take additional funds,
the Council can transfer it from the Council's unappropriated
reserve.
City C~erk's Budget has been prepared keeping in mind
the several services it performs. It is the duty of this Depart-
ment to take care of the City's books, see that Business Licenses
are collectedj keep the Minutes of the Council's meetings, see
that information gets to the Council regarding any and all
business coming into the City Hall. We are going to revamp our
accounting system in order to give us proper budget control and
also to have at our finger tips revenue and expenditure accounts.
Our filing system can be improved also. Of course, these things
take time and with our every day activities, we will not be able
to get a revised system in operation immediately, but we will
keep at it until we get an efficient accounting and record
procedure.
City Attorney's budget is the same as last year. I have
included $2,500.00 for extra legal work that will have to be done
during the coming year. This is a minimum amount. We should
show an encumbrance for at least this amount in the Budget. I
think the City is fortunate to have a City Attorney who uses
common sense with his legal opinions. Good City Attorneys are
hard to come by. The run of the mill will take the Jobs but are
never interested enough to make a study of this most important
City office.
Building Department Budget has had the normal increase
due to salary increases-- the Building Chief Inspector and
Inspector. These employees have been with the City for over a
year and the step salary increase is Justified not only for the
period of time, but also for the excellent Job they are doing.
Recreation Department does not have too much to go on as
far as past activities relating to expenditures are concerned.
We have attempted to anticipate at least a minimum budget and
should this program develop and require more financial assistance,
it can be transferred to the Recreation account. We have also
shown a revenue of $1,500.00 that would come from the High School
pool if it were operated by the City.
Planning Department Budget has been itemized to reflect
the several charges that should be made to this Department.
The amount of this year's Budget is more than last year's, due
to proper charges made to the Planning Commission rather than
having them absorbed by another Department.
-2-
Street Department's Budget is set up to carry all of the
charges relating to ~trccts. This includes traffic signals,
street lighting and all the others as listed. You will note a
capital request for a dump truck. The amount requested is not
the going price for such a piece of equipment. I think we can
probably find a used truck for this amount. Also, I would
recommend hiring two men to work in the Street Department. There
are many things that need continuous attention in addition to
street patching, drains, street signs, traffic signs, gutters and
general maintenance. They can also be integrated with the Water
Department when an emergency requires additional help. I feel
that if we set up this minimum department, it will more than pay
for itself in service.
Water Department Budget has been prepared along the
present organizational plan. We do not plan on additional
employees, except as mentioned above. We will have contract
service that we will have to use at times to install a service
that will require mechanical trenching. The plant is in good
condition so we should not have to worry about major replacements.
The net income from the Water Department should be between
$30,000.00 and $35,000.00. This will develop into one of the
finest assets the City has. It will not take very long for the
citizens to recognize that the purchase of the Water System was
a sound business investment, both financially and for the future
development of Cupertino. The Council should be congratulated on
their sound Judgment.
This outlines our budgetary program for next year. I
am sure that we will have an exceptional year in service and
progress. This will be accomplished by the cooperation of the
Council, the City employees and the citizens working together as
they have done in the past. With this attitude and spirit,
Cupertino can go nowhere but ahead. I have had the privilege of
working for the City for six months. We have made some progress.
This is due to the loyalty and attitude of the employees--they
are devoted to their Jobs~ to the City Council for its untiring
effort to establish policies that are beneficial to the community
as a whole, to the Planning Commission for their advice in
recommending to the Council for their guidance, sound, unbiased
planning procedures. The year ahead will be Cupertino's greatest.
We are going to do our part in making it so.
Sincerely yours,
City M~nager
- PWS/%v
Available Cash from prior years
Plus: Esti~.ted Revenues
plus: Estimated Transfers
Total Available Financing
Less: Budget Requirements
Esti~atod F~nd Balances
General
Fund
$_60,000
182,200
75,500
317,7oo
199,054
$11S,~
Traffic
Safety
15,OO0
To 0eh. F~nd
CI~ OF CUPKRTINO
BUDGET SUMMARy 1960-1961
Sales Parks & Alcoholic
Tax Recreation Beverage
41,000 1,500 3,000
To Gen. Fund --
--- 1,500
--- 4,250
(Paid from Gen. Pund!
Motor Gas Water Dept.
Vehicle Tax Service
--- 9,048 ---
16,500 ll,OOO 143,500
To Gen. Fund To Gen. Fund ---
...... 20,048
--- 4,O48
--- 161000
143,500
56,178 Maint. & Oper.
52,215 Bond Into &
Redemption
35,107
1960-61 BUDGET
E STIM~T~ ~~E~S~ FUNDS
ACTIVITIES
General Fund
Taxes
Real Taxes
Solvent Credits
Delinquent Taxes
Sales Tax
Total
Franchises
P. G. & E. (Calendar Year)
San Jose Water Works (Cal. year)
California Water Service"
Los Altos Garbage Company (Fiscal)
Total
Licenses
Business License
Bicycle License (No Ordinance)
Total
Interest
Total
Permits
Building Permits
Electric Permits
Plumbing Permits
Excavation Permits
Total
Fines & Forfeits
Traffic Fines Total
1959-60
BUDGET
ESTIMATE
$ 9,997.00
57.o0
283.0O
37,000.00
$47,337.00
2,538.00
418.OO
'' 559.00
1,310.o0
4, U25.00
10,750.00
$10,750.00
1,74o.oo
$ 1,740.oo
t24,109.00
None
$24,109.OO
t14,800. O0
14, UO0, O0
196o-61
BUDGET
ESTIMATE
12,O00.00
100.O0
300.00
41,O00.00
53,400.00
5,000.00
800.00
700.00
1,700.O0
U,200.O0
13,000.00
(No Ordinanec)
$ 13,O00.00
1,800.O0
$ 1,UO0.O0
13,OOO.O0
5,500.00
6,500.00
1,500.00
$ 2b,500.'00
15,O00.O0
15,0OO.O0
1960-61
COUNCIL'S
BUDGET
Fees & Charges
Subdivision Fees
Planning Commission Fees
Weed Abatement Charges
Str. Chgs. Str. Repair
Storm Drainage
Cleanup Deposits (refundable)
Total
1959-60
BUDGET
ESTIMATE
$36,000.00
4,003.00
None
None
102,425.00
2~525.00
$14~,953.00
1960-61
BUDGET
ESTIMATE
.$30,000.00
4,000.00
200.00
None
75,000.00
5,000.00
$114,200.00
196o-61
COUNCIL'S
BUDGET
TOTAL GENERAL FUND
$248,514.oo $232,lOO.OO
Park & Recreation Facilities Fund
Swimming Pool Fees
Total
Subvention & Grant Fund
Alcoholic Bev. Control
Motor Veh. Lic. Fees
Special Gas Tax-Engr. Fee
Trailer Coach
Total
None I 1,500.00
None 1,500.00
2,500.00 $ 3,000.00
10,000.00 16,500.00
4,000.00 11,000.00
61.00 100.00
Zb,5~l. O0 $ BO, bO0.OO
Lightin~ Dist. Fund $ 5~904.00
Total $ 5,904.00
6,000.00
6,000.00
TOTAL REVENUES FROM ALL FUNDS $270,979.00 $270,200.00
Salaries
Capital
Main, & Oper.
Total
DEPART~W~T: CITY ATTOP~N~[
6,300.00
3,370~??.
9,970.00
Print. Publish.
Prof. Consult. Fees
Equip. Service(Dictaphone)
Auto Allowance
Tel. & Telegraph
Sta~., Office Supply
Books, ~aes, Subscripts * (Pocket Parts)
Postage
~ps~ Blue Pts., Photos
Miscellaneous
Confer., Travel ~xp.
Dept. Req. City Mgr. Reco_.ms~:u
Open $ 2~500.OO
92.3~ 95.00
I~8.00 150,00
166.80 t75.00
101.99 iO0. O0
65.00 75.00
~o.40 ~5.oo
~5o.oo 250.00
C~,+~,ltal Requests:
I recommend the City purchase McQuillin
Flunicipal Corporation Volumes for use by
and be kept in the office of the
City Attorney.
*Pocket parts for Rathkoff Zoning and
Planning; NIMLO: McQuillin Municipal
Corp.
personnel Requests:
Salaries
Capital
Main. & 0per.
Total
L~PART~TT: ~=.'I~ cLERK
ll,o70~0u
150.0~,
.___10~510~00
$ 22,330.00
Print., Publish.
Prof. Consult. Fees
Equip. Service
Auto Allowance
Tel. & Telegraph
Utilities
Stat., Office Supply
Rent
Books, Dues, Subscripts.
Po~tage
Maps, Blue Pts., Photos
Miscellaneous
Confer.~ Travel Exp.
Elections
Dept. Reqo
$ 3,5oo.oo~
1,200.004
50.00
200.00
450,003
550,00
1,250.O0
2,160.00
130.0o!
50o.00
20.00
t75.oo
125.00
200.00
Capital Requests:
1 5-Drawer File
Personnel Requests:
City Msr. Recomm.
$ 3,5oo.oo
1,200.00
50,00
200.00
450°00
550.0O
1,250.00
2,160.00
130.00
5oo.oo
20.00
iT 5. oo
125.,00
200.00
150.00 150.00
1. City dues to League of California Cities
2. Legal advertising comprises the total amount
3. Approximately 1/3 of City bill
4. Annual audit, quarterly audit, posting, etc.
Salaries
Capital
Main. & Oper.
Total
BUDGET l~QUESTS 1960-~1
DEPARTMENT: ENGINEERING
$ 3,000.00
9,000~00
$12,000.00
Print., Publish.
Prof. Consult. Fees
Equip. Service
Auto Allowance
Tel. & Telegraph
Stat~, Office Supply
Books, Dues, Subscripts.
Postage
Maps, Blue Pts., Photos
Miscellaneous
Confer, Travel Exp.
Dept. Req,
$22,000.00
City MGr. Recomm~
$ 9,000.00
Council Appv~l,
Capital Requests:
Personnel Requests:
S~laries
Capital
Main. & Oper.
Total
D~PART~.!ENT: ~UILDkNG
~21,644.4o $ 19~ 026~00
5~5~0.00
$27,184.48
5,55oo,]n
24,576.00
Dept..Reqo
Print., Publish. $ 500.00
Prof. Consult. Fees 300.00
Equip° Service 50.00
Auto Allowance 1,200.00
T~I, & Telegraph 450.00
Stat., Office Supply 150.00
Books~ Dues, Subscripts. 100.00
Postage 50.00
Maps, Blue Pts., Photos 100.00
*M~scellaneous
(Sewer Boxes)
Confer., Travel Exp.
*Structural Plan Check Fees
i,300~00
350.00
1,000.00
City Mgr. Recomm.
$ 5O0°0O
300.00
5O.00
1,200.00
450.00
15o.00
10o.oo
5O.0O
100.00
1,3oo.oo
350.00
1,000.00
Capital Requests:
Personnel Requests:
*Prepaid by Contractors
Salaries
Capital
Main. & Oper~
Total
B~3DGET },~Q~TS 1960-6].
DEPART~LJ'~T ¢ ~ECREATION
2,5C0.00
%2.50.oo
Print., Publish.
Prof. Consult. Fees
Equ;p. Service
Auto Allowance
Tel. & Telegraph
Stat.~ Office Supply
~ooks, Dues, Subscripts.
?cstage
Maps, Blue Pts., Photos
Miscellaneous
Coz~er., Travel Exp.
Dept. Reqm
Ci, ty Mgr. Recomm. ~c nni~ t~fv'~
150. BO
75 .OO
25 oo
1,5OO~00
C~pital Requests:
Personnel Requests:
Salaries
Capital
Main. & Oper.
Total
~JDGET REQGESTS 1960-61
DEPARTMENT: STR~:ET MAINTENANCE
$ 9,000~ OO
4~ 500°
13_,_950 ~ 00
$ ~7 ~ 450. oo
Equip. Repair
Gas, Oil
Rock~ Bitum. Products
~treet Striping
Street Sweeping
Street Signs~ Repair
Drains, Gutters
Traffic Signals, Energy,
Street Lighting
~001.~
Dept. Req. .gity ME. Recomm.
$ 250.00
3oo.oo
500.00
1,10o.0o
750.00
125.00
£50.00
Repairs 425.00
10,000.00
250.00
Capital Requests:
2-Ton Dump Truck
Traffic Signal Miller-St'vns.
Crk.
2~000.00
2,500.00
Personnel Requests:
- /O -
BUDGET REQUESTS 1960-61
0UPERTINO WATER DEPARTMENT MAINTENANCE & OPERATION
Salaries
Capital
Main. & 0per.
Total
Maintenance Supplies:
Water Purchases
Water Treatment
Meter Main., Repair
Pumping Expenses (Power)
Pump Main., Repair
Trans. Dist. Lines Exp.
Contract Service
Auto Main. Repairs
Gas & 0il
Materials, Supplies
Street Repairs
Tools
Miscellaneous
Dept. Req.
$ 2,000.00
500.00
250.00
15,000.00
2,500.00
45o.oo
3,500.00
180.oo
575.00
2,500.00
350.00
125.00
250.00
$ 14,450.00
28~180.00
$ 42,630.00
City Mgr. Recomm.
$ 2,000.00
500.0O
250.00
15,000.00
2,500.00
~50. o0
3,500.00
lBo.co
575.00
2,500.00
350.00
125.00
250.00
Council Appv'l
B~ET REQUESTS 1960-61
WATER DEPARTMENT BUSINESS EXPENSE AND OPERATION
Salaries $ 4,550.00
Capital
Main. & Oper. ~j~9~.~O
Total $13,5~8.00
Dept. Req. ~ty Mgr. Recomm.
Print.j Publish. $ 500.00 $ 500.00
Prof. Consult. Fees 5,50~.00 5,505.00
Equip. Service 125.00 125.00
Auto Allowance 25.00 25.00
Tel. & Telegraph 450.00 450.00
Utilities, Gas, Elect.
Water 175.00 175.00
Stat., Office Supply 200.00 200.00
Books, Dues, Subscripts. 3.00 3.00
Postage 600.00 600.00
Gen. Ins., St. Comp.
& 0ASI 1,270.00 1j270.00
Maps, Blue Pts., Photos 50.00 50.00
Miscellaneous lO0.O0 lO0.O0
Confer., Travel Exp. - -
Capital Requests:
Council Appv'l.
ESTIMATED WATER DEPARTMENT REVENUES
Fiscal Year July l, 1960 - June 30, 1961
Metered Domestic Service
Industrial
Irrigation
Meter Installation Charge
Interest on Bond Reserve Fund
$ 105,000.00
25,000.00
6,000.00
6,000.00
1,500.00
$ i43~500.00
WATER DEPARTMENT INTEREST, BOND REDEMPTION
Interest $905,000 Bond Issue due 2/1/61
Interest due 6~30/61
Principal 6/30/61
Reserve Fund
$25,521.92
21,494.oo
2,500.00
2~700.00
$52,215.92