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Home My WebLink AboutBudget 2013-2014i�� .. i l Table of Contents OrganizationalChart .................................................................................................. ..............................1 Directoryof City Officials ........................................................................................ ............................... 2 Commissions / Committees ........................................................................................ ............................... 3 Excellence in Operational Budgeting ...................................................................... ..............................4 AdoptedBudget Resolution ..................................................................................... ............................... 5 BudgetMessage .......................................................................................................... ............................... 8 BudgetGuide ................................................................................................................ ............................... MissionStatement ............................................................................................. ............................... 44 Elements of the Budget Document ................................................................. ............................... 45 Glossary of Budget Terminology .................................................................... ............................... 48 What is the Revenue /Expenditure Schedule? .............................................. ............................... 51 CommunityProfile ...................................................................................................... ............................... DebtLimit .......................................................................................................... ............................... 81 History................................................................................................................ ............................... 52 CommunityEconomic Profile ......................................................................... ............................... 53 2013 City Profile ................................................................................................ ............................... 54 CommunityStatistics ....................................................................................... ............................... 56 Community and Recreation Services ............................................................. ............................... 57 Education........................................................................................................... ............................... 58 Thingsto do and See ........................................................................................ ............................... 60 Financial Policies and Schedules .............................................................................. ............................... AnnualBudget Process .................................................................................... ............................... 62 Structure of City Finances ................................................................................ ............................... 63 FundStructure ................................................................................................... ............................... 65 FiscalPolicies ..................................................................................................... ............................... 69 DebtLimit .......................................................................................................... ............................... 81 FinancialOverview by Fund ........................................................................... ............................... 83 General Fund Contribution Schedule ............................................................ ............................... 84 FundBalance Report ........................................................................................ ............................... 89 GeneralFund Summary ................................................................................... ............................... 90 Five Year Budget Forecast ................................................. ............................... ............................113 0 Table of Contents DepartmentalOperating Budgets ............................................................................. ............................... COUNCILS AND COMMISSION ..................................... ............................... ............................148 City Manager City Council CityManager .................................................................. ............................... ............................198 CityCouncil .................................................................... ............................... ............................154 Community Outreach - To Public Affairs .............................................. ............................... CommunityFunding ..................................................... ............................... ............................158 EnvironmentalAffairs ............................................................................... ............................... Commissions EconomicDevelopment ............................................................................ ............................... Technology, Information & Communications Commission ................... ............................161 City Clerk - P E T' LibraryCommission ...................................................... ............................... ............................164 CityClerk ........................... ................................................................... ............................... FineArts Commission ................................................... ............................... ............................168 City Clerk – Duplicating and Mail Services ........................................... ............................... Public Safety Commission ............................................ ............................... ............................172 CityClerk – Elections ................................................................................ ............................... Bicycle and Pedestrian Commission ........................... ............................... ............................175 City Manager Discretionary Fund Parks and Recreation Commission .............................. ............................... ............................178 City Manager - Discretionary Fund ........................................................ ............................... TeenCommission ........................................................... ............................... ............................181 City Attorney PlanningCommission ................................................... ............................... ............................184 CityAttorney .............................................................................................. ............................... HousingCommission .................................................... ............................... ............................188 ADMINISTRATION............................................................. ............................... ............................191 City Manager CityManager .................................................................. ............................... ............................198 Community Outreach - To Public Affairs .............................................. ............................... 202 EnvironmentalAffairs ............................................................................... ............................... 205 EconomicDevelopment ............................................................................ ............................... 209 City Clerk - P E T' CityClerk ........................... ................................................................... ............................... 213 City Clerk – Duplicating and Mail Services ........................................... ............................... 217 CityClerk – Elections ................................................................................ ............................... 220 City Manager Discretionary Fund City Manager - Discretionary Fund ........................................................ ............................... 223 City Attorney CityAttorney .............................................................................................. ............................... 226 Table of Contents LAWENFORCEMENT ......................................................... ............................... ............................230 246 Law Enforcement LawEnforcement ........................................................... ............................... ............................236 PublicAffairs .............................................................................................. Interoperability 250 Interoperability........................................................................................... ............................... 239 Code Enforcement Disaster Preparedness CodeEnforcement ..................................................................................... ............................... 241 COPS Grant - From Administrative Services ....................... ............................... COPSGrant ................................................................................................. ............................... 244 PUBLICAFFAIRS .............................................................................................. ............................... 246 Public Affairs Administration........................................................................................... ............................... PublicAffairs .............................................................................................. ............................... 250 Community Outreach - From Administration ...................................... ............................... 254 Disaster Preparedness - From Administrative Services ....................... ............................... 257 Neighborhood Watch - From Administrative Services ....................... ............................... 260 CupertinoScene ......................................................................................... ............................... 263 Government Channel GovernmentChannel ................................................................................ ............................... 266 Government Channel - Special Projects ................................................. ............................... 270 PublicAccess Support ............................................................................... ............................... 273 CityWebsite ................................................................................................ ............................... 276 Environmental Affairs I I M k Environmental Affairs - To Administration....... .............. ............................... 280 ADMINISTRATIVE SERVICES ......................................... ............................... ............................283 Administration Administration........................................................................................... ............................... 290 LibraryService ............................................................................................ ............................... 294 NeighborhoodWatch .................................................... ............................... ............................296 Finance Accounting.................................................................................................. ............................... 299 BusinessLicensing ......................................................... ............................... ............................303 IN Table of Contents City Clerk — To Administration CityClerk .................................................................................................... ............................... 306 Duplicating& Mail .................................................................................... ............................... 309 Elections...................................................................................................... ............................... 312 Disaster Preparedness — To Public Affairs 357 Disaster Preparedness ............................................................................... ............................... 315 Human Resources 360 HumanResources ...................................................................................... ............................... 318 RetireeMedical ........................................................................................... ............................... 322 InsuranceAdministration ......................................................................... ............................... 325 Workers' Compensation ........................................................................... ............................... 328 LongTerm Disability ................................................................................. ............................... 331 Compensated Absences ............................................................................ ............................... 334 Code Enforcement — To Law Enforcement 379 CodeEnforcement .................... ............................... ........................... ............................... Information Technology I I 337 InformationTechnology ........................................................................... ............................... 340 EquipmentAcquisition ............................................................................. ............................... 343 PARKS AND RECREATION ............................................... ............................... ............................346 Parks and Recreation Leadership95014 ........................................................................................ ............................... 354 Administration........................................................................................... ............................... 357 Facility and Community Events Quinlan Community Center Supervision ............................................... ............................... 360 Blackberry Farm Picnic Area .................................................................... ............................... 363 CommunityHall ........................................................................................ ............................... 367 CulturalPrograms ..................................................................................... ............................... 370 Quinlan Community Center ..................................................................... ............................... 373 Youth and Teen Programs Youth, Teen Supervision .......................................................................... ............................... 376 YouthPrograms ......................................................................................... ............................... 379 TeenPrograms ........................................................................................... ............................... 382 TeenCenter ................................................................................................ ............................... 385 NaturePrograms ....................................................................................... ............................... 388 RecreationPrograms ................................................................................ ............................... 391 iv Table of Contents Sports and Fitness Physical Recreation /Supervision ............................................................. ............................... 395 Blackberry Farm Golf Course .................................................................. ............................... 398 CreeksidePrograms .................................................................................. ............................... 402 RecreationPrograms ................................................................................ ............................... 405 Cupertino Sports Center .......................................................................... ............................... 409 Monta Vista Recreation Center ............................................................... ............................... 413 Senior Programs 446 SeniorAdult Programs .............................................................................. ............................... 416 Senior Center Case Manager ................................................................... ............................... 419 SeniorAdult Recreation ........................................................................... ............................... 422 Blue Pheasant Restaurant ........................................................................ ............................... 425 COMMUNITY DEVELOPMENT ....................................... ............................... ............................428 Administration PlanningAdministration .......................................................................... ............................... 435 Planning /Economic Development /RDA Successor CurrentPlanning ........................................................................................ ............................... 438 Midand Long Range Planning ............................................................... ............................... 442 SuccessorAgency ...................................................................................... ............................... 446 Annexations................................................................... ............................... ............................449 EconomicDevelopment ............................................... ............................... ............................452 Housing Services I" I 1 p k # Community Development Block Grant (CDBG) .. ................. ............................ 455 CDBG Program - Capital Grants ............................................................. ............................... 458 PublicService Grants .................................................... ............................... ............................461 BMRHousing ............................................................................................ ............................... 463 HumanServices Grants ................................................ ............................... ............................467 CDBGARRA Grants ..................................................... ............................... ............................469 Building GeneralBuilding ....................................................................................... ............................... 472 Construction Plan Checking ........................................ ............................... ............................476 BuildingInspections .................................................................................. ............................... 480 BuildingAbatements ................................................................................ ............................... 484 Muni Code Enforcement .............................................. ............................... ............................486 v Table of Contents PUBLICWORKS .................................................................... ............................... ............................489 Administration PublicWorks Administration .................................................................. ............................... 497 EnvironmentalManagement ................................................................... ............................... 501 Environmental Programs ResourceRecovery ..................................................................................... ............................... 504 Non -Point Source ...................................................................................... ............................... 509 Engineering Services EngineeringDesign ................................................................................... ............................... 513 InspectionService ......................................................... ............................... ............................517 Service Center Administration........................................................................................... ............................... 521 Grounds and Fleet McClellanRanch Park ............................................................................... ............................... 525 MemorialPark ........................................................................................... ............................... 528 School Site Maintenance .......................................................................... ............................... 532 NeighborhoodParks ................................................................................. ............................... 536 Sports Field Jollyman /Creekside ............................................................. ............................... 540 Civic Center Maintenance .................... ....... . .................................... ............................... 544 Streets Storm and Drain Maintenance ................................................................. ............................... 547 MinorStorm Drain .................................................................................... ............................... 550 Sidewalk Curb and Gutter ....................................................................... ............................... 552 Street Pavement Maintenance ................................................................. ............................... 556 StreetSigns Markings ............................................................................... ............................... 560 GraffitiRemoval ........................................................................................ ............................... 563 StreetLighting ........................................................................................... ............................... 566 Equipment Maintenance .......................................................................... ............................... 570 EnvironmentalMaterials ......................................................................... ............................... 574 Trees and Right of Way Overpasses and Medians ......................................................................... ............................... 577 Street Tree Maintenance ........................................................................... ............................... 580 WeekendWork Program ......................................................................... ............................... 584 Vi Table of Contents Facilities Building Maintenance City Hall .............................................................. ............................... 587 Library......................................................................................................... ............................... 591 ServiceCenter ............................................................................................ ............................... 595 Quinlan Community Center .................................................................... ............................... 599 SeniorCenter ............................................................................................. ............................... 603 McClellanRanch ....................................................................................... ............................... 606 MontaVista ................................................................................................ ............................... 610 Wilson......................................................................................................... ............................... 614 Portal......................................................................................................... ............................... 617 Cupertino Sports Center .......................................................................... ............................... 620 CreeksidePark ............................................................................................ ............................... 624 Community Hall Maintenance ................................................................ ............................... 627 Teen Center Bldg Maintenance ............................................................... ............................... 630 ParkRestrooms .......................................................................................... ............................... 633 Blackberry Farm Maintenance ................................................................ ............................... 636 Transportation war 4 F, TrafficEngineering .................................................................................... ............................... 639 Traffic Signal and Maintenance .............................................................. ............................... 643 School Traffic Improvement ..................................................................... ............................... 646 Fixed Asset Acquisition FixedAsset Acquisition ............................................................................ ............................... 648 NON DEPARTMENTAL OPERATING BUDGETS ................................... ............................... 650 Debt Service Public Facilities Corporation ........................................ ............................... ............................653 Employee Housing Assistance Employee Housing Assistance ................................................................. ............................... 656 Transfers Out TransfersOut .................................................................. ............................... ............................659 PERSONNELSCHEDULES ................................................. ............................... ............................662 CAPITAL IMPROVEMENT PLAN .................................... ............................... ............................690 COSTALLOCATION PLAN ........................................................................... ............................... 822 vii Citizens of Cupertino City Council CUPERTINO Citizen Advisory Committees and Commissions City Attorney I I City Manager I I City Treasurer Economic Development City Clerk S u sta in a b ility Public Affairs Programs 1 Emergency Neighborhood Community Communication Preparedness Watch Relations Department Administrative Services Community Development Parks and Recreation Public Works Finance Building Sports Center Senior Center Capital Improvement Transportation and Program Development Information Planning Youth Programs Facilities and Environmental Service Center Technology Community Events Programs THuman Resources Grounds Facilities Tree /ROW Fleet /Streets 1 CITY OF CUPERTINO, CALIFORNIA Orrin Mahoney Mayor Fiscal Year 2013 -14 CITY COUNCIL Gilbert Wong Vice Mayor t� J Barry Chang Rod Sinks Mark Santoro Council Member Council Member Council Member DIRECTORY OF CITY OFFICIALS David Brandt - City Manager Carol Korade - City Attorney Carol Atwood - Director of Administrative Services Timm Borden - Director of Public Works Carol Atwood - Acting Director of Parks and Recreation Aarti Shrivastava - Director of Community Development 2 CITY OF CUPERTINO, CALIFORNIA Fiscal Year 2013/14 COMMISSIONS AND COMMITTEES AUDIT COMMITTEE Angela Chen Eno Schmidt Mark Santoro Raymond Yin Rod Sinks HOUSING COMMISSION Harvey Barnett Jimmy Chien Krista Wilson Nicole Maroko Rajeev Raman FINE ARTS COMMISSION KC Chandratreya Jessi Kaur Russell Leong Rajeswari Mahaliagan Michael Sanchez PUBLIC SAFETY COMMISSION Andy Huang Daniel Nguyen Lily Lim Nina Daruwalla Robert McCoy 11:1:I61[Q1fXV1- kVA16W1f 1I Carissa Chan Sanika Puranik Ashley Ding Meyhaa Buvanesh Celine Mol Chris Doyle Dana Lujack Madeline Yip Greg Pommier Kevin McClelland TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION Beverly Siegel Peter Friedland Rod Livingood Shishir Chavan Wallace Iimura PARKS & RECREATION COMMISSION David Fung David Greenstein Darcy Paul Geoffrey Paulsen Sivakumar Budaraju LIBRARY COMMISSION Adrian Kolb Ann Stevenson Annie Ho Jerry Liu Rose Grymes PLANNING COMMISSION Alan Takahashi Don Sun Margaret Gong Paul Brophy Winnie Lee BICYCLE PEDESTRIAN COMMISSION Ashish Kolli Jill Mitsch Pete Heller Vidula Aiyer William Chan ECONOMIC DEVELOPMENT Carol Atwood Erin Cooke Orrin Mahoney Aarti Shrivastava Timm Borden Rod Sinks Mike Foulkes John Zirelli Mike Rohde Kevin McClelland Darcy Paul Maria Streeby Winnie Lee FISCAL STRATEGIC COMMITTEE Gilbert Wong Aarti Shrivastava Mark Santoro Timm Borden Carol Atwood Julia Lamy David Woo Roger Lee California Society of .Wfunic !'PaCFinance Officers Certificate- nfAward Operating Budget Excellence Award Fiscal Year 2012 -2013 Presented to the City of Cupertino For meeting the criteria established to achieve the 013crating Sadgct fsxccIIonw Award. ,N," /1.''LA, February 6, 2013 �t Yn, f w rt vu-- Laura Noinrem CSAffo President Scott Catlett, Chair Professional Slairdarde and Recoglrilion Caiumince Dedicated Excelleltce is Municipal Financial Reporting The California Society of Municipal Finance Officers issues annual awards for outstanding achievement and contributions to the profession. The City of Cupertino received the award shown above for its 2013 -13 annual operating budget. In bestowing this honor, the Society acknowledges the City for its outstanding presentation of financial and budgetary data. The City's Fiscal Year 2013 -14 Final Adopted budget document is intended to meet the Society's high standards and will be submitted again this year to determine eligibility for another award. 4 RESOLUTION NO. 13 -052 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO ADOPTING AN OPERATING AND CAPITAL IMPROVEMENT BUDGET FOR FISCAL YEAR 2013 -14 BY RATIFYING THE ADEQUACY OF ESTIMATED REVENUES AND FUND BALANCES IN EACH FUND TO COVER APPROPRIATED MONIES, APPROPRIATING MONIES THEREFROM FOR SPECIFIED ACTIVITIES AND ACCOUNTS, AND SETTING FORTH CONDITIONS OF ADMINISTERING SAID BUDGET WHEREAS, the orderly administration of municipal government is dependent on the establishment of a sound fiscal policy of maintaining a proper ratio of expenditures within anticipated revenues and available monies; and WHEREAS, the extent of any project or program and the degree of its accomplishment, as well as the efficiency of performing assigned duties and responsibilities, is likewise dependent on the monies made available for that purpose; and WHEREAS, the City Manager has submitted his estimates of anticipated revenues and fund balances, has determined that estimated revenues and fund balances are adequate to cover appropriations, and has recommended the allocation of monies for specified program activities; NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby adopt the following sections as a part of its fiscal policy; Section 1; The estimates of available fund balances and anticipated resources to be received in each of the several funds during fiscal year 2013 -14, as submitted by the City Manager in his proposed budget and amended during the budget study sessions, are sufficient to cover appropriations. Section 2. There is appropriated from each of the several funds the sum of money set forth as expenditures for the funds named in the Fiscal Year 2013 -2014 Proposed Budget Financial Overview by Fund (Attachment B1 ), as amended during the budget sessions, and stated for the purposes as expressed and estimated for each department. Resolution No. 13 -052 Section 3. The City Manager is hereby authorized to administer and transfer appropriations between Budget Accounts within the Operating Budget when in his opinion such transfers become necessary for administrative purposes. Section 4. The Director of Administrative Services shall prepare and submit to City Council quarterly a revised estimate of Operating Revenues. Section 5. The Director of Administrative Services is hereby authorized to carry over, from the prior fiscal year, unexpended appropriations for Capital Improvement projects. Section b. The Director of Administrative Services is hereby authorized to continue appropriations for operating expenditures that are encumbered or scheduled to be encumbered at year end. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 11th day of June 2013, by the following vote: Vote Members of the City Council AYES: Mahoney, Wong, Chang, Santoro, Sinks NOES: None ABSENT: None ABSTAIN: None ATTEST: APPROVED: Grace Schmidt, City Clerk Orrin Mahoney, Mayor City of Cupertino Attad -tment BI FISCAL YEAR 2013 -14 PROPOSED BUDGET FINANCIAL OVERVIEW BY FUND Sales Tax $ 16,215,000 $ 706,062 $ $ $ $ $ 16,215,000 Property Tax 13,138,000 339,149 388,174 2,129,594 13,138,000 Transient Occupancy 4,400,000 447,527 384,112 371,520 4,400,000 Utility Tax 3,253,000 396,837 4,SB4,484 1,413,000 3,253,000 Franchise Fees 2,905,000 61,556 358,710 174,102 2,905,000 Other Taxes 2,700,000 400,000 879,870 1,1.01,971 3,100,000 Licenses & Permits 3,480,000 - - - - 3,480,030 Use of Money & Property 660,000 50,000 30,000 - 9,000 749,000 Intergovernmental 265,000 4,742,000 - 289,000 - 5,296,000 Charges for Services 3,769,660 365,000 6,879,000 - 3,852,139 14,865,799 Fines & Forfeitures 620,000 9,160,496 - - 620,000 Miscellaneous 38,000 - - - - 38,000 Transfers - 3,606,804 384,000 3,079,000 5,624,500 2,401,500 15,095,804 TOTAL REVENUE $ 51,443,660 $ 9,163,804 $ 7,293,000 $ 3,079,000 $ 5,913,500 $ 6,262,639 $ 83,155,603 Employee Compensation 11,963,499 706,062 1,276,371 1,000,425 14,946,357 Employee Benefits 5,075,873 339,149 388,174 2,129,594 7,932,790 Materials 3,546,528 447,527 384,112 371,520 4,749,687 Contract Services 14,083,522 396,837 4,SB4,484 1,413,000 20,777,843 Contingencies 1,162,522 61,556 358,710 174,102 1,756,890 Cost Allocation 2,875,422 603,365 879,870 1,1.01,971 5,460,628 Special Projects 2,263,100 6,606,000 - - 27,000 8,896,100 Capital Outlays 28,000 15,000 - 3,712,000 530,335 4,285,335 DebtService/Other Uses 1,256,000 - - 3,171,838 - - 4,427,838 Transfers 14,505,804 - - - 598,000 - 15,095,804 TOTAL EXPENDITURES $ 56,760,270 $ 9,160,496 $ 8,186,721 $ 3,177,838 $ 4,302,000 $ 6,747,947 $ 88,329,272 Depreciation Reserve 802,000 802,000 Net Increase (Decrease) in Fund Balance/Retained Earnings $ (5,316,610) $ 3,308 $ (893,721) $ (92,838) $ 1,611 500 $ 316,692 $ (4,371,669) CUPERTINO Budget Message CUPERTINO June 11, 2013 To the Citizens of Cupertino, Honorable Mayor and Members of the City Council: Throughout the recent recession, the City of Cupertino was able to thrive due to lessons learned from the dotcom bust of the early 2000's. This initial economic downturn from 2000 -2004 brought about proactive policies like the Fiscal Strategic Plan and Reserve Policies that enabled the City to be in a financially sustainable position in relation to other cities, counties and the State of California. Over the last two fiscal years, the City has added to its General Fund Balance. I'm pleased to submit a balanced FY 2013 -14 Budget. Although fund balance will be used to complete several one -time special and capital projects, ongoing revenues continue to fully support ongoing costs. The Final Adopted Budget for FY 2013 -14 reflects a total City budget of $89,074,272, a decrease of $6,390,445 or 6.3% when compared to the FY 2012 -13 Amended Budget. The City's General Fund is recommended at $57,505,270, an increase of $8,143,747 or 16.5% from the FY 2012 -13 Amended Budget. The General Fund is balanced through the use of General Fund revenue of $52,188,660 and $5,311,610 in unassigned General Fund balance. The following chart shows four years of total revenue, expenditures and changes to fund balance for the General Fund: 8 City of Cupertino General Fund Revenue, Expenditures and Changes in Fund Balance $60.0 $50.0 $40.0 0 $30.0 $20.0 $10.0 $(10.0) FY 11 ACTUALS • Revenue $44.6 • Expenditures $41.0 • Fund Balance $3.6 FY 12 AC TUALS $47.6 $41.4 $6.1 CHANGES TO THE BUDGET AND BUDGET PROCESS FY13 AMENDED BUDGET $50.8 $49.4 $1.4 FY14ADOPTED BUDGET $52.2 $57.5 $(5.3) In FY 2013 -14 we will continue the fiscally responsible policies that have put us in a healthy economic condition, but we will also begin to focus on accountability and transparency in the budget. This year is the first of what I anticipate will be a two -year process that makes the budget document more informative, easier to read and gives the residents of Cupertino and the City Council a more complete picture of the City's finances. Organizational Changes In these last 8 months with the City, I've made several changes in the organization that have the potential to create a higher performing organization. Some have been department driven, where the prior model of staffing no longer met the service delivery demands. Some are 9 manager driven, with the intention to move divisions to the appropriate department and with better reporting alignments and to make us a little more consistent with other municipalities. These organizational changes include: Administrative Services Department A municipal Administrative Services Department generally consists of Finance, Human Resources and Information Technology. Over the years, the City Clerk, Disaster Preparedness, Neighborhood Watch and Code Enforcement divisions were absorbed by this department instead of placing these functions in their logical reporting structure. ❑ City Clerk's Office is typically a stand -alone department or a division that reports to the City Manager. This division was transferred to the City Manager's Office last November. ❑ Disaster Preparedness and Neighborhood Watch programs, in conjunction with the Block Leader program, now report to the Public Affairs division. All three of these programs serve a similar constituency and can enhance outreach and service levels by working with each other in conjunction with the marketing arm of the City. ❑ Code Enforcement actually encompasses public safety (parking citations, backup for Sheriff situations, etc.), code enforcement (planning, building and general citizen issues) and non -point source (storm drain enforcement). Two code enforcement officers focus on public safety and report to Captain Ken Binder. These officers have been moved to the Westside Station. They will remain City employees, and other than being directly supervised by Sheriff's personnel, the day -to -day activities will remain similar to what they do now. The remaining two code enforcement officers work on code enforcement with Planning and Community Development and Public Works on non -point source issues. City Manager's Office Cities routinely have divisions reporting to the City Manager's Office that have reported elsewhere in the history of Cupertino. As such, the following divisions report directly to the City Manager: ❑ City Clerk's Office - discussed above. ❑ Economic Development -The part -time Economic Development Manager reports to the City Manager's Office directly with a dotted line to Community Development. ❑ Sustainability - The Sustainability Manager now reports directly to the City Manager's Office. This program crosses all departments, and I envision the manager working closely with economic development and the Senior Management Analyst. It is expected that both the Sustainability Manager and Senior Management Analyst will undertake projects that assist various departments, consistent with their priorities. 10 Budgeting Philosophy Budgeted expenditures Citywide are down significantly from the prior year. This is due to a shift in budgeting approach. This year, department budgets reflect actual projected costs based on a 3 year actual trend and any anticipated/known increased costs in FY 2013 -14. Department program budgets now also include information on why a budget has increased or decreased over the prior year to give the reader a better sense of what is driving budget costs. In addition, • new category, Appropriations for Contingency was added this year. This category represents • reserve for each department that is equal to 10% of their total budgeted materials and contracts. An additional 5% contingency has been added to the City Manager's Discretionary Fund budget to serve as a second level of contingency for unforeseen expenditure needs. This brings total contingencies to 15 %. This percentage is consistent with best practices adopted by the Governmental Accounting Standards Board (GASB), which recommends a 5 -15% contingency. It is anticipated that total appropriations for contingency levels in program budgets and in the Discretionary Fund will decrease over the next few years to somewhere between the 5 -10% level based on historical trends. I also anticipate that little if any of this contingency will actually need to be expended. The City is also looking at ways to enhance the services we provide to our residents and increase our opportunities revenue. One project I would like to highlight is the possible sharing of services with the City of Los Gatos. The City of Cupertino is currently trying to negotiate a contract with the City of Los Gatos to share the use of their new Vactor Truck. This large vehicle is used to clean out storm drains, is very costly to purchase, and renting a vehicle of similar size and ability could cost the City upwards of $15,000 per month plus brush cleaning charges. We anticipate the sharing of services will allow us to provide an enhanced service to our residents, as currently we use a Vactor that is trailer mounted and does not provide the same level of cleaning at reduced costs. In addition, if this sharing opportunity is successful, the City anticipates that other opportunities may follow with surrounding agencies that might enable the City to share services we provide in exchange for revenue. 11 Cost Allocation Plan and Internal Service Funds The City is transitioning to full cost recognition for services. A Cost Allocation Plan (CAP) has been developed for the following service divisions: City Manager, Environmental Affairs, Economic Development, City Clerk, City Attorney, Public Affairs, Emergency Preparedness, Finance, Human Resources and Administrative Services. The plan will allow these divisions to capture and charge the cost of providing their services to user departments and to receive revenue from Non - General Fund departments in return. Revenue from General Fund department will be captured through a General Fund contribution. Previously all revenues were identified at the fund level. This year's revenues will be reflected at the program level. Charges to user departments will result in $1,032,660 in additional revenue to the General Fund, or 18.6% of total CAP budgets and increased costs of $1,032,660 to the Special Revenue, Enterprise, and Internal Service Funds as summarized in the table below: FUND Revenue Expenditures General $ 1,032,660 $ - Special Revenue - 317,237 Enterprise - 586,177 Internal Service - 129,246 Total $ 1,032,660 $ 1,032,660 These changes will provide a complete picture of total costs, source of funding, and any General Fund contribution needed to support the program. This structure will also facilitate the policy discussion regarding the extent the City Council wishes general tax revenue to subsidize specific services. The complete Cost Allocation Plan can be found in Appendix A, but a summary of cost allocation methodologies by Department and Program can be found on the following page. 12 City of Cupertino General Fund Cost Allocation Final Service Department Methodology Summary CUPERTINO 13 Cost Allocation Methodology Division Department Service Unallowable Costs Department Full Time Operating Use Equivalents Costs Legislative /Policy Making Councils and City Council Commissions N/A N/A 100% Lobbying Costs Administration City Manager Direction, Coordination and Oversight N/A 50% 50% N/A Environmental Affairs Sustainability Initiatives and Policies N/A 50% 50% N/A Economic Development Business retention, expansion and attraction N/A 50% 50% N/A City Clerk Agenda Preparation 100% N/A N/A Election Expenses City Attorney Legal 100% N/A N/A Litigation Public Affairs Public Affairs Provides and receives information from residents and businesses about programs and services provided by N/A N/A 100% N/A the City Emergency Preparedness EOC, Preparedness Plans N/A 50% 50% N/A Administrative Administration Direction Coordination and Oversight N/A 70% 30% N/A Services Finance Accounting, Financial Reporting, and Budgeting and Payroll Processing N/A 50% 50% Business Licenses Human Resources Recruitment, Labor Relations and Training 30% 70% N/A N/A 13 The City's Internal Service Funds (ISFs) include Information Technology, Workers' Compensation, Equipment, Compensated Absences & Long Term Disability, and Retiree Medical. These funds expenses are currently allocated to user departments. This year the allocation methodology for Information Technology and Workers' Compensation were changed to better reflect actual usage, and two additional ISFs, City Channel and City Website, were added. Changes to the allocation methodology are described in the table below: Internal Service Fund Current Methodology New Methodology Workers' Compensation ■ A Position Risk 70% of costs are allocated based Percentage is assigned to on claims experience by each position departments. Claims ■ This percentage is then experience is based on a rolling applied to total salaries 5 year period of actual claim and benefits costs ■ 30% of costs are allocated based on Full Time Equivalent (FTEs) Information Technology Costs are spread as a Cost related to department percent of budgeted salary specific equipment /software and benefit costs and maintenance are billed back to the requesting department dollar for dollar • Salary and Benefit related costs and any non - department specific equipment /software and maintenance costs are allocated based on FTEs City Channel New ISF, no current ■ Costs related to City Channel method will be spread based on department use estimates • Costs related to the City's website will be spread among all City programs as a percent of FTEs Changes to allocation methodologies for Workers' Compensation and Information Technology do not increase costs, but they do redistribute costs among programs. City Channel, the City's Government Channel transition from a General Fund program to an Internal Service Fund has 14 resulted in increased charges to most programs. The following table summarizes the increased costs by division: Division City Channel City Website City Council & Commission $ 201,223 $ 1,851 Administration 268,301 12,671 Law Enforcement - 2,358 Public Affairs - 8,252 Administrative Services 67,074 17,682 Parks & Recreation 74,529 34,750 Planning & Community Development 74,530 29,269 Public Works 59,621 87,373 Total $ 745,278 $ 94,206 Financial Policies and Schedules The budget contains the following new financial policies and schedules as listed below: • Overhead Cost Allocation Policy • One Time Revenue Use Policy • Contingency Reserve Policy • Financial Overview by Fund Schedule • General Fund Contribution Schedule • Fund Balance Report • General Fund - Classification of Fund Balance • General Fund - Reserve Schedule The City also complies with these additional policies and limits not listed in the Financial Policy section but updated and /or approved annually. Investment Policy The City Council annually updates and adopts a City Investment Policy that is in compliance with State statutes on allowable investments. By policy, the Audit Committee reviews the policy and acts as an oversight committee on investments. The policy directs that an external auditor perform agreed -upon procedures to review City compliance with the policy. The full policy is available on the City website as part of the February 7, 2012 City Council agenda packet. GANN Appropriations Limit The City's appropriations limit for FY 2013 -14 of $80,979,979 is $5,134,997, or 6.77% higher than the FY 2012 -13 limit of $75,844,982. For FY 2013 -14, the City's estimated appropriations of 15 proceeds from taxes, less statutory exclusions, are $40,835,000. This is 50.43% of the legal limit. If a city exceeds the legal limit, excess tax revenue must be returned to the State or citizens through a process of refunds, rebates, or other means that may be determined at that time. The appropriations limit is not expected to present a constraint on current or future budget deliberations. The discussion on adopted revenues, expenditures and the Five year forecast now includes additional discussion on assumptions and cost drivers. Program Narratives The program narrative section has changed substantially; it now includes a summary section that discusses changes at the department level, a Recommended Expenditure pie graph and a four year Expenditure History bar graph. This is followed by a lead sheet that summarizes the division budget at the program level. Performance measures have been moved to the front of each of their respective divisions, and a Budget at a Glance graphic can be found in the upper right hand corner of this same page. This graphic shows by division total Revenue, Expenditures, Fund Balance, Adopted Staffing and the percentage funded by General Fund dollars. A program narrative is available for all programs/budgets listed. This also includes a Budget at a Glance graphic at the program level. Program Overview and Service Objective sections have been updated, and a new section titled Final Adopted Budget has been added. This section details the Final Adopted Budget and any increases or decreases to the prior year amended budget and revenue sources. For programs with Special Projects, the Adopted Budget section will be followed by a Special Projects section that will outline the special project, costs, funding source and brief description of the project. Previously a table of expenditures at category level was included as part of the budget narrative. We've taken this table and added revenues in FY 2013 -14. Given this year's timeline to complete the budget, staff was not able to reclassify prior year's revenue at the program level. The prior years revenue data will be added as part of the FY 2014 -15 Proposed Budget. In the expenditure categories, Employee Compensation has been broken out into Employee Compensation or Salaries and Employee Benefits. Two new categories have also been added: Appropriations for Contingency and Special Projects. In FY 2013 -14, departments used the Capital Outlay, Special Projects and Capital Project categories to classify many one -time costs and projects. Generally, Capital Outlays include the 16 purchase of large fixed asset type items. Special Projects include one time costs not related to fixed asset purchase or construction, they generally include special studies and /or research. Capital Projects include infrastructure related work such as major construction, renovation, and repairs. Currently, definitions of each of these categories are not well defined. In FY 2014 -15, a policy will be developed that will have clearer criteria on when each specific category should be used and will be applied consistently throughout the budget. FY 2014 —15 Budget Changes Although we have accomplished a large amount of changes and improvements in the FY 2013- 14 Final Adopted Budget, there is still more work to do. We anticipate adding additional policies and schedules as part of the FY 2014 -15 budget, including a policy on Depreciation, Vehicle /Equipment Replacement and the implementation of the Community Funding Policy. We will also be working on updating performance measures across divisions. Ideas for how to improve our budget, policies and process continue to be brought forward, and we anticipate adding more items or changing /revising items as the year progresses. SPECIAL PROJECTS The FY 2013 -14 Final Adopted Budget includes funding for several one -time Special Projects in various programs. These projects are identified as part of the Special Project section within each program and are summarized in the table below. This list does not include any multiyear project costs related to the Apple 2 Campus and ongoing Pavement Management costs. Program Expenditure Funding Source Description Public Affairs $10,000 General Fund Develop online 'Balance or Bust" update. City Website $49,700 Grant Develop a Volunteer Management Plan City Website $10,000 General Fund Mobile Portal Finance $175,000 General Fund Finance/Payroll /Human Software Human Resources $75,000 General Fund Finance/Payroll /Human Software B1ackBerry Farm Picnic Area $6,000 General Fund Pool Vacuum Nature Programs 29,400 General Fund Riparian Habitat Enhancements Sports Center 15,000 General Fund Equipment Re lacement Blue Pheasant $25,000 General Fund Painting and Landscaping the outside of the building Current Planning $15,000 General Fund North De Anza Blvd Mid/Long Term Planning $250,000 General Fund Housing Element 17 Program Expenditure Funding Description Source Contract Planner for the Housing Below Market Rate $109,000 BMR Funds Housing Element Construction Plan $165,000 Program Main Street Checking Revenue Building Code $100,000 Program Biltmore Enforcement Revenue Building Code $75,000 Program Rosebowl Enforcement Revenue Building Code $150,000 Program Main Street Enforcement Revenue Engineering Design $12,000 General Fund HP Plotter Printer Public Works $35,000 General Fund Office Reconfigurations Supervision Memorial Park $35,000 General Fund Bring down grade and water mainline Neighborhood $63,500 General Fund Bocce Ball Court Improvement Parks LED Lights (Suncrest, Variam and Tree Oak) Sidewalk Curb and $250,000 General Fund Removal and Replacement of failed Gutter sidewalks Street Pavement 25,000 General Fund Removal and replacement of metal Maintenance beam guard rail and retaining walls Street Tree $30,000 General Fund New Trees and Badges Maintenance (Year 1 of 3) Building $35,000 General Fund Replacement of windows, removal of Maintenance motorized window blinds and upgrade Library air conditioning in server room Building $5,000 General Fund Service Center Awning Maintenance Service Center Building $7,500 General Fund Roll Up Door Maintenance Service Center Building $7,500 General Fund Expand Camera Coverage in the Yard/ Maintenance Loss Prevention Service Center Building $55,000 General Fund Removal and replacement of carpet in Maintenance the Cupertino room and window Quinlan Center replacement 18 Program Expenditure Funding Description Source Building $10,000 General Fund Lighting Upgrade in Autobahn Room at Maintenance McClellan Ranch McClellan Ranch Building $29,000 General Fund Monta Vista Sewer Breaks and Window Maintenance Monta upgrades Vista Park Park Bathrooms $2,000 General Fund Park Door at Jollyman Ranch B1ackBerry Farm $64,200 General Fund Remodel (Pool and HVAC) Facility Maintenance Street Lighting $12,000 General Fund Monta Vista Lights Minor Storm Drain $77,000 General Fund Removal and replacement of storm Improvements drain lines, drain inlets, outfall structure rehabilitation of other structures. Equipment $12,000 General Fund 1 Fuel Pump Dispenser (Service yard) Maintenance Civic Center Cell $5,000 General Fund Study for the replacement of the City's Signal Enhancement Distributed Antenna System (DAS) Study Wi -Fi Enhancement $3,500 General Fund Wi -Fi Enhancement Wi -Fi Study $15,000 General Fund Wi -Fi Stud TOTAL $2,049,300 19 FY 2013 -2014 FISCAL OUTLOOK Overview As shown in the chart below, the Final Budget is mostly funded by the General Fund (67 %). Fund Type Total Adopted Expenditures Total Adopted Revenue 52,188,660 Fund Balance & One Time Funding Required General 57,505,270 5,316,616 Special Revenue 9,160,496 9,163,804 (3,308) Debt Service 3,171,838 3,079,000 92,838 Capital Projects 4,302,000 5,913,500 (1,611,500) Enterprise 8,186,721 7,293,000 893,722 Internal Service 6,747,947 6,262,639 485,308 Total 89,074,272 83,900,603 5,173,676 Final Adopted Budget by Fund General Fund The General Fund is used to pay for core services such as public safety, parks and recreation, planning and community development, streets and trees, and a host of other vital services. The revenue used to pay for these services comes primarily from local taxes such as property tax and sales tax, franchise fees, charges for services, and a variety of other discretionary sources. As illustrated in the chart below, the majority of General Fund revenue supports funding for non - departmental, public works and law enforcement. Non Depar 15,761 27.4 Public 12,94 22, CouncilsandCommission Administration 774555 339937R 20 Community Development 6,973,539 12.1% n ent 4 Public Affairs 809,913 1.4% 4dministrative Services 2,806,574 4.9% d Recreation 4,040,129 7.0% General Fund revenue is estimated at $52.2 million in the FY 2013 -14 Final Adopted Budget (excluding fund balance). This is an overall increase of $1.5 million (3.0 %) when compared to the FY 2012 -13 Amended Budget and a $4.7 million (9.8 %) increase from the FY 2011 -12 actual revenue received. FY 2012 -13 General Fund revenue was much stronger than expected as the result of some one -time funds. The loss of two of Cupertino's top three sales tax generators is expected to reduce sales tax by nearly $2.0 million ongoing. Additionally, one -time revenues anticipated, including the State payback of Proposition 1A borrowing ($1.5 million), large construction projects ($1.4 million), and a County refund of administrative fees ($593,000) will result in making FY 2012 -13 revenues peak. The loss of these one -time revenues in FY 2013 -14 will mostly be offset by projected ongoing increases in Transient Occupancy Taxes resulting from the new hotel, Utility Tax rate increases, and development fee increases. Large construction projects (Rosebowl, Main Street and Biltmore) are also expected to bring in additional revenues of $2.1 million in FY 2013 -14. Adopted General Fund expenditures total $57.5 million, representing a 12% increase from FY 2012 -13 Amended Budget. The increase in expenditures is due to several factors, including increases for the Capital Improvement Program ($4.8 million), Capital Outlay and Special Project budgets ($1.9 million), and General Fund Subsidies for Enterprise and Special Revenue Funds ($700,000). The FY 2013 -14 Final Adopted Budget relies on the use of $3.8 million in fund balance to fund these expenditure increases. In addition, the Final Budget sets aside $3.9 million to begin building a Revenue Liability Reserve given pending litigation that could potentially result in the City having to pay $12.4 million in Sales Tax ($10.6 from prior years and $1.8 million estimated in FY 2012 -13). The General Fund unassigned fund balance is projected to decrease from the current year estimate of $14.0 million to $4.4 million in FY 2013 -14. As shown in the chart below, the FY 2013 -14 ending fund balance is estimated to be $1.8 million, or 65.8% higher than the FY 2012 -13 Amended Budget ending fund balance estimate. This can partially be explained by the $6.5 million in unanticipated ending fund balance carryover from FY 2011 -12 mostly due to higher anticipated revenues ($1.6 million) and projected expenditure savings ($3.3 million). 2011 -2012 2012 -2013 FY 12 -13 FY 13 -14 Percent Final Actual Amended Estimate Adopted Change $6,496,719 $2,666,432 $14,010,513 $4,416,454 65.6% Special Revenue Funds Special Revenue Funds are a fund type used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specific purposes. Special Revenue Funds account for 8% of the City -wide expenditure budget. The largest Special Revenue Fund is the one for streets and roads, Transportation. Other funds account for storm drain and affordable 21 housing programs. The Adopted Expenditure Budget for Special Revenue Funds for FY 2013 -14 is $9.1 million, a decrease of $3.9 million from FY 2012 -13 projected expenditures. The decrease is primarily due to the dissolution of the redevelopment agency, the Monta Vista storm drain capital budget, the transfer of park dedication funds to the Stevens Creek corridor park and environmental education center capital projects, and a below- market program housing acquisition in FY 2012 -13. Budgets within the Special Revenue Funds are funded by $5.6 million in department revenue and $3.6 million in transfers from the General Fund, bringing total funding sources for the fund to $9.2 million. This will result in a use of fund balance of $3,308. The Special Revenue Funds are projected to end the year with fund balances of $3.9 million. Capital Projects Funds The Capital Improvement Project Fund, Stevens Creek Corridor Park, and Capital Reserve are currently in the Capital Projects Fund type category. This fund type is typically used to account for financial resources that are used for the acquisition or construction of major capital facilities or to provide facilities for City departments. The Adopted Budget for Capital Projects Funds for FY 2013 -14 is $4.3 million, comprising $3.7 million in new capital projects and $0.6 million in transfers from the Capital Reserve to the Capital Improvement Project Fund to help fund the new projects. The $3.7 million in new capital projects will be funded by $0.3 million in grants, $1.9 million in transfers from the General Fund and the $1.5 million from Capital Reserves. The $4.3 million total budget is $5.9 million lower than FY 2011 -12 projected expenditures due to existing project budgets and transfers between reserves and projects in the prior year. The Capital Reserves will be replenished at $6.4 million, with a $5.1 million transfer from the General Fund. The $6.4 million Capital Reserve projected at June 30, 2014 will consist of $5 million for general capital improvements, $1.3 million for infrastructure projects, and $0.1 million set -aside for a designated traffic improvement project. This fully funded reserve status, per City policy, will represent a $4.5 million increase over the $1.9 million Capital Reserve balance of June 30, 2013. Enterprise Funds Enterprise Funds are set up for specific services that are funded directly by fees charged for goods or services. Enterprise Funds consist of Resource Recovery for the solid waste collection franchise, Blackberry Farm for the City -owned golf course, the Cupertino Sports Center, and Recreation Programs for cultural, youth, teen, sports, and physical recreation programs. The Final Budget for Enterprise Funds for FY 2013 -14 is $8.2 million, a decrease of $0.1 million, or 1% from projected FY 2012 -13 expenditures. The minor decrease is the net result of increases and decreases among the funds. The Resource Recovery fund budget is increasing $0.5 million, or 31% over projected FY 2012 -13 expenditures due to a) a new two -year temporary position 22 that will perform additional public outreach and retail site visits for new plastic bag and foam container ordinances; b) addition of a half -time former code enforcement officer position reassigned to this program; c) one -time expenditures for new recycling bins; and d) new cost allocation charges. The Blackberry Farm golf course fund budget falls a net $0.4 million, or 42% decrease from FY 2012 -13 projected expenditures because of prior year capital projects offset by new cost allocation charges this year and the reallocation of full -time staff to more appropriately reflect time spent in the program. The Cupertino Sports Center budget rises $0.4 million, or 18% over FY 2012 -13 estimated outlays due to a similar full -time staff reallocation, increased revenue - generating programming due to demand, and new cost allocations and contingencies. Recreation Programs decrease a net $0.6 million, or 16% under FY 2012 -13 estimated expenditures because of prior year capital budgets offset by the reallocation of full -time staff mentioned above and new cost allocations and contingencies this year. Budgets within the Enterprise Funds are funded by $6.9 million in program revenue and $0.4 million in transfers from the General Fund. The Enterprise Funds also rely on $0.9 million of prior year fund balance, bringing total funding sources for the funds to $8.2 million. The Enterprise Funds began the fiscal year with $8.5 million in fund balances and are projected to end the year with fund balances of $7.6 million. Internal Service Funds Internal Service Funds are used for areas where goods or services are provided to other City departments or governments on a cost - reimbursement basis. Internal Service Funds comprise funds and programs for information technology, City Channel and website, workers' compensation, equipment, compensated absence, long -term disability, and retiree medical insurance. The FY 2013 -14 Final Adopted Budget for the Internal Service Funds is $6.7 million, which is $0.3 million, or 5% higher than FY 2012 -13 projected expenditures, primarily attributed to the establishment of a new City Channel and website Internal Service Fund, accrued leave payout increases, and retiree medical cost increases. Budgets within Internal Service Funds are funded by $3.9 million in department revenue, $2.4 million from the General Fund, and $0.5 million from depreciation reserves bringing total funding sources for the funds to $7.0 million. The $3.0 million in funding sources over the adopted budget will be added to fund balance for future equipment, City Channel, website, and technology replacement items. The Internal Service Funds began the fiscal year with $5.1 million in fund balance and are expected to end the year with $5.5 million. 23 CURRENT ECONOMIC UPDATE AND STATE FINANCIAL CONDITION National Economic Conditions Currently, the U.S. economy is growing at a relatively subdued pace. US Gross Domestic Product (GDP) increased 2.2% in 2012, which is 0.4 percentage points higher than the 1.8% increase experienced in 2011, according to the Bureau of Economic Analysis. In the fourth quarter of 2012, GDP decreased by an annual rate of 0.1 %, according to the "third" estimate, after increasing 3.1% in the third quarter. The fourth quarter decrease primarily reflected negative contributions from private inventory investment, federal government spending, and exports, partly offset by positive contributions from personal consumption expenditures, non- residential fixed investment, and residential fixed investment. Preliminary first quarter data for 2013 shows the GDP grew 2.5% compared to the fourth quarter of 2012. Consumer confidence, as reflected by The Conference Board Consumer Confidence Index, has declined in the last month. In March, the Index declined 8.3 points, to 59.7. However, it remains slightly higher than the January Index of 58.6. The decrease in consumer confidence is likely attributable to the increase in the payroll tax coupled with worries about the debt crisis in Europe and uncertainties around the impact of the federal government's automatic spending or sequester cuts. Employment continues to reflect a very slow recovery. The U.S. unemployment rate stood at 7.6% in March 2013, according to the Bureau of Labor Statistics. While the unemployment rate has improvement from a high of 9.6% in 2010, it remains well above prerecession levels of 4 -5 %. The economy generated about 150,000 new jobs each month in 2012, which is enough to keep up with population growth, however, approximately 250,000 new jobs each month are needed to make significant progress towards full employment levels. Despite the slow pace of growth in these areas, there are a few bright spots in the economy including: the housing market, the auto industry, and the energy sector. The housing sector is aiding the economic recovery with both existing sales and new starts growing at strong rates. Nationwide, privately -owned housing starts in March 2013 reflected a 46.7% increase from the prior year level.' Existing home sales in February 2012 were also 10.2% above the February 2011 level .2 While housing starts remain below the levels experienced from 1990 -2007 during the last housing boom, the sector is showing a strong recovery and is expected to continue growing. 1 U.S. Census Bureau and the Department of Housing and Urban Development, News Release, April 16, 2013. 2 National Association of Realtors, News Release, March 21, 2013. 24 Cupertino Economic Conditions The economic performance in Silicon Valley and Cupertino continues to show strength. In its most recent update, Beacon Economics noted that non -farm employment growth between October 2011 and October 2012 in the South Bay area was 3.5 %, which was noticeably higher than the State of California average of 2.1 %. Private sector growth of 4% year over year was even higher, than non -farm growth.3 Data from the State of California Employment Development Department paints a similar picture. Employment in the San Jose /Sunnyvale /Santa Clara Metropolitan Statistical Area (MSA) continues to increase. The preliminary estimate of the March 2013 employment level in the MSA was 926,800, a 3.2% increase from the March 2012 level of 897,900. The March 2013 unemployment rate of 7.3% decreased from the February rate of 7.6% and is lower than the 9.1% rate experienced a year ago. The March unemployment rate in the region is lower than the State unemployment rate of 9.4 %, and the national unemployment rate of 7.6 %. Housing prices remain strong since the same period in 2011. The February 2013 median single family home price of $1.2 million is significantly higher than the February 2012 median home price of $876,300. Cumulatively, revenue from property transfer from July to February is tracking with FY 11 -12's strong revenues. Construction activity remains strong in Cupertino. While year -to -date residential permits are down 17 %, permit valuation for commercial construction activity totals $94 million and is tracking 33% above last year with large projects anticipated in the next two years. KEY BUDGET ASSUMPTIONS Revenue Assumptions 3 "A Budding Recovery." Presented by Christopher Thornberg, Founding Partner of Beacon Economics, at the California Society of Municipal Finance Officer's meeting on Feb 22, 2013. 25 The FY 13 -14 Budget assumes moderate economic growth. Revenue projections for each category were based upon a careful examination of the collection history and patterns as they relate to such factors as seasonality and performance in the economic environment that the City is most likely to encounter in the coming year. Revenue assumptions are discussed in detail in the Fund Summary section under Financial Policies and Schedules. Personnel Assumptions Budgeted expenditures are separated into several cost categories: personnel, non - personnel, and transfers. Budgeted personnel expenditures factor in salary step increases for approximately 29% of employees who have yet to reach top step in their respective classification's salary range. Typically, a step increase is equivalent to a 5% increase in salary with a range of five salary steps. FY 13-14 Initial Employee Salary Step Positions Percent Step 1 16.00 10% Step 2 7.00 5% Step 3 13.00 8% Step 4 10.00 6% Step 5 114.25 71% Total Positions 160.25 100% The following chart shows the increases for retirement, vision, dental, and life insurances that were assumed in developing personnel budgets. Although no agreement has been reached between the City and its bargaining units, a 3% increase in total compensation is included in the Final Budget as an estimate. Anticipated Life Insurance 3.6% Accidental Death & Dismemberment Insurance 3.6% Vision Insurance 4.3% Retirement 3.4% Total Compensation (estimate) 3.0% A total of 164.75 positions are budgeted in FY 2013 -14, up from 162.75 in FY 2012 -13 with new positions in the City Manager's Office and Planning Division. While the number of budgeted 26 positions are increasing in the City overall, the number of positions funded by the General Fund is decreasing by 5.1% in this Final Budget. This decrease is mainly due to the transfer of 4.10 positions in City Channel and the City Website from the General Fund to an Internal Service Fund (ISF) and other funding reallocations resulting from a careful review of staff assignments in the Parks and Recreation Department. Non - Personnel Assumptions Non - personnel budgets were developed based on actual expenditures in prior years, and then adjusted for FY 13 -14 funding needs. In addition, one -time projects will be separated out in FY 13 -14 to ensure that expenditure trends reflect ongoing expenditure needs. Given this tightening of budgeted expenditures, contingencies totaling 15% of the total General Fund budget for contractual services and supplies and materials have been established. This contingency level is recommended by the Government Finance Officers Association. Of the 15% contingency, 10% is allocated proportionately amongst operating programs based on each program's share of General Fund budget for contractual services and supplies and materials. The remaining 5% will be allocated to the City Manager's Discretionary Program. Program contingency budgets may be used to cover unanticipated program expenses at the department's discretion, while the use of the City Manager's Discretionary Program will require City Manager approval. As discussed previously, the Cost Allocation Program will result in $1,032,660 in administrative overhead charges to Special Revenue, Enterprise, and Internal Service funds. These charges will be displayed by program in department's operating budgets. ONGOING CHALLENGES Revenue Volatility As discussed in the City's Fiscal Strategic Plan, our revenue mix is heavily reliant on volatile business -to- business sales tax, which makes up approximately 23% of the our annual operating revenues. Business -to- business sales taxes are very sensitive to economic fluctuations as evidenced by Cupertino's experience during the dotcom bust from 2000 -2004. Our heavy reliance on the volatile high tech industry also makes us vulnerable. In a year of economic recovery, the loss of two of our top three sales tax producers in FY 13 -14 is projected to result in an 8% reduction in sales tax compared to the FY 2012 -13 year -end projection. This loss will only make the city more reliant on one single major tax producer, and make us more vulnerable to its business volatility. Sales Tax Liability The Board of Equalization (BOE) is challenging the way sales tax had previously been reported by one of our top sales tax generators. If the BOE determines that the sales tax was reported improperly, it could result in the City being required to pay back $10.6 million in prior year 27 sales taxes in addition to any subsequent revenues received from this company. While the issue is being litigated, the City is preparing for the worst and hoping for the best. Beginning in FY 2013 -14 and throughout the five -year forecast period, the City will be building up a Revenue Liability Reserve to account for the $12.4 million currently at risk ($10.6 from prior years and $1.8 million estimated in FY 2012 -13). The City is assuming the loss of these sales tax revenues ongoing. Any sales tax revenues received from this source will also be placed in the reserve. Labor Negotiations The City is currently negotiating employee salary and benefits with its bargaining units. While the Final Budget assumes a 3% increase in total compensation, it is possible the budget will need to be amended based on the final results of the negotiations. Health Benefits There is uncertainty around how the implementation of the Affordable Care Act (ACA) will affect the City. Beginning in 2018, the so called "Cadillac Tax" will impose an excise tax for any employer- sponsored health coverage whose value exceeds $10,200 per year for individuals and $27,500 for families. A 40% excise tax will be imposed on the amount that exceeds the predetermined thresholds. Some of the City's current health plans would fall under the definition of a Cadillac plan, which would increase the cost of providing health benefits to employees. Retirement Benefits Significant investment losses experienced by CalPERS during the great recession resulted in overall funded status of the retirement system dropping to 60.8 %.4 Given the recovery, the funded status has improved to 70 %.5 The desired goal is 100% funded status, where assets on hand are equal to the desired level of assets needed to pay pension benefits. After a thorough analysis, Ca1PERS actuaries determined the retirement system was at significant risk of falling to dangerously low funded status levels under existing actuarial policies. This prompted the Ca1PERS Board to adopt revised actuarial policies that aim to return the system to 100% funded level within 30 years. The new method includes changing the asset smoothing period from 15 years to 5 years and paying gains and losses over a fixed 30 year period with a 5 -year ramp up at the beginning of the 30 -year period and a 5 -year ramp down at the end. The new method is expected to increase public agency retirement contributions beginning in FY 15 -16. Ca1PERS is still determining the impact on public agencies, however, we 4 CaIPERS Pension & Health Benefits Committee, Agenda Item 9A: Amortization Periods and Smoothing Methods for Retirement Trust Funds. April 16, 2013. 5 Ibid. 28 have included an escalator in our Five -Year General Fund Forecast based on preliminary information available on the impact of this change. UNMET NEEDS As the City prepared its FY 2013 -14 Final Adopted Budget, some issues surfaced for which funding had not yet been identified. These items include: Unfunded Retirement Health Liability Under GASB 45 accounting standards, state and local governments are required to calculate and report the cost of health, dental, and other benefits called "other post - employment benefits" (OPEBs) as an expense during the years in which an employee is providing services in exchange for future benefits. According to the most recent actuarial report, City of Cupertino has a $9.4 million OPEB liability with an ongoing cost of $1.7 million. Funding for the OPEB liability is not recommended in the final budget. Unfunded Infrastructure Backlog Pavement Maintenance - Included in the Street Pavement budget is $1,985,000 for annual asphalt projects. This minimal level of funding is insufficient to maintain the City's Streets. Prudent level would be at $5 million dollars. This level of maintenance should be funded if future funding resources are available. As part of the Proposed Budget hearing, City Council approved additional funding of $2 million, bringing pavement maintenance funding to $3,985,000. Capital Improvement Projects - Several Capital Projects as listed in the unfunded project section of the Capital Improvement Plan (CIP). Current estimate for these unfunded projects is approximately $25.5 million. 29 ADOPTED WORK PROGRAM On April 16, 2013 the City Council approved the FY 2013 -14 City Council Work program that represents the major initiatives the City Council seeks to achieve during the coming fiscal year. The Final Adopted FY 2013 -14 Budget will have sufficient funding to support this work program. 201312014 City Council Work Program Project Current Status Comments and Next Steps CITY MANAGER'S OFFICE CDiVIlVIUIVICATIDNS 1) Expand and integrate Block Leader Program with Neighborhood Watch and Disaster Preparedness. 2) Utilize Block Leader Program to provide "grass roots" notification to residents of potentially controversial community development and/or public works projects. 3) Explore and develop new on- tine/mobile applications to better inform and engage the public on civic issues. a. Generalized City mobile portal similar to Rancho Cucamonga's RC2GO b. On -line Interactive Budget Game 30 201312014 City Council Work Program Project I Current Status I Comments and Next Steps 4) Develop a strategy for improving cell phone coverage (with PW). 5) Examine costs of extending video services via fiber to the Quinlan Center. ECONOMIC DEVELOPMENT 1) Streamline city web content for new businesses (Small Business Workshop follow -up). 2) "How to Start a Business in Cupertino" pamphlet (in multiple Languages)- 31 201312014 City Council Work Program Project I C -Lxrrent Status I Comments and Next Steps 32 3) Sem "ors for new small businesses (held in multiple languages). 4) Increased coordination with the Chamber of Commerce. D) La-umch a "Shop Local' campaign. G) Enhance business access to city services including GreenBiz and emergency preparedness. 32 2013/2014 City Council Work Program Project I Current Status I Comments and Next Steps ENVIRONMENTAL STRATEGIES 1) Develop a Plan for financing and implementing solar generation at the Servioe Center and exploring a partnership with the Library Qistnct for solar installation on the Library Building (with ?W). 2) Prepare a Climate Action flan as required by State law. 3) Fully develop the utility costs accounting program. 33 201312014 City Council Work Program Project I Current Status I Comments and Next Steps 4) Review procurement and fleet management policies for hest enviromnental practices. 5) Expand 'Growing Green Blocks" program to include sustainability and resilience activities. 34 201312414 City Council Work Program Project Current Status C onintents and Next Steps —MI-I .-t 11,11 1) Consider a General Plan Amendment to increase commercial development allocations and associated development standards. a. Amend Zoning Code and Heart of the City Specific Plan to conform to General Plan Amendment and respond to City Council concerns 2) Consider an amendment to the General Plan Housing Element to accommodate the most recent A &AG housing allocation. 3} Implement 'paperless" permit application system. 35 201312014 City Council Work Program Project Current Status Comments and Next Steps 36 4} Update Below Market Rate Housing Manual and Nexus Study. 5) Evaluate a "Teacher Housing protect in partnership with a non- profit developer. 6) Revise Private Tree Ordinance (to streamline process and eliminate dlsll7centives). 36 2013/2014 City Council Work Program Project Currant Status CGmments and Next Steps 1) Prepare Sidewalk Plan. a. Review ADA Transition Plan provisions b. Review Municipal Code provisions related to sidewalk improvements c. Consider Safe Routes to School and other funding sotiraes 2) Implement programs to preserve and enhance pavement conditions throughout the City. 3) Continue to develop and implement measures and policies to comply with the new requirements of the City's stormwater discharge permit. 37 201312014 City Council Work Program Project Current Status Comments and Next Steps 4) Review Fleet Management policies. a. Update Managed Vehicle Replacement Program i. Consider complete lifecycle costs ii. Evaluate vehicle/equipment sharing with other agencies 5) Develop Civic Center Plan. a. Financing Plan b. Solar/alternative energy options c. Enlarge Library Story Room 6) Implement ina�or CI' projects. a. Environment d Education Center b. Steven Creek Phase II c. Blackberry Farm Golf Course irrigation 7) Participate nti Stevens Creek Trail planning process. 38 201312014 City Council Work Program Project Ciurent Status Comments and Next Steps EI 1 Di tA 1) Prepare Blackberry Farm Master Plan (including Blue Pheasant Restaurant). 2) Resolve the Simms House issue since the lease is coming due, do we renew lease or demolish the house per the McClellan Preserve Master Plan_ 3) Resolve the Sports Center leanuzg retaining wall issue. 4) Explore the potential for expanding Blackberry Farm operations. 39 201312014 City Council Work Program Proiect Current Status CGmments and Next Steps 40 5) Restart the 5toddmeir Task Farce for discussion on a legacy farm project since creek restoration work and trail building will be done in 2013 -2014. 6) Replace the recreation registration software with a cloud based software version to be accessed at any City facility. 7) Install a splash pad at Blackberry Farm pool area. 40 2013/20/4 City Council Work Program Project Current Status Comments and Next Steps 41 • " JISTRATIVE DEPARTMENT 1.) Restructure the budget process and document to increase transparency. 2) Negotiate long term (three year plus) contracts that are fair, financially sustainable and competitive in the local labcT market. 3) Implement a bacl, to work /modified duty- policy. 41 201312014 City Council Work Program Project Current Status Comments and Next Steps 42 4) Pursue legislation to correct our TEAjE inequity allocations. 5) Negotiate a new agreement with the SCC Sheriff and assist in the task force to possibly relocate the Sheriff substation- 6) Replace the City's obsolete financial software. 42 COMMUNITY SURVEY Every two years the City of Cupertino has a Community Survey completed by Godbe Research. The most recent survey was completed in November 2012 and highlights of the results are summarized below: • Residents continue to have a positive perception about living in the City. • As in previous years, the school system emerged as a top reason why residents choose to live in Cupertino and it has been a significant factor in attracting new residents. • Education is still the most important issue facing Cupertino. • There is increased concern for affordable housing. • Cupertino residents are highly satisfied with the overall job the City is doing to provide services to its residents. CONCLUSION The FY 2013 -14 Final Adopted Budget is a balanced and fiscally responsible spending plan. It has a whole new look and feel and includes many changes that add to the plans understandability and has added detailed information not previously provided. While I am pleased with the progress to date, I also want to re- iterate this is a two year process improvement plan for the budget document and the fiscal policies. I want to take this opportunity to thank the budget team for their yeoman's effort in preparing all the changes that we have presented to the Council for consideration this year. This was done on a very short turnaround time and I hope Council finds this new document informative and helpful in decision making. I also want to thank the department heads for their work on this year's budget and their assistance on the new budget format. Last but not least, I want to thank the Council for their leadership, guidance and support to make Cupertino the best community to live, work, and enjoy. Respectfully submitted, David Brandt City Manager 43 CUPERTINO Budget Guide Mission Statement Budget Guide Glossary What is a Revenue, Expenditure and Fund Balance Table? City of Cupertino MISSION STATEMENT The Mission of the City of Cupertino is to provide exceptional service, encourage all members of the community to take responsibility for one another, and support the values of education, innovation and collaboration. 44 BUDGET GUIDE The budget is the City's fundamental policy document. It describes the City's goals and details how resources are allocated to achieve these goals. In addition, the budget serves as the annual financial plan, an operations guide and a communications tool. The budget guide provides an overview of the elements of the budget document. It includes a glossary of budget terminology. ELEMENTS OF THE BUDGET DOCUMENT The budget document includes the following key elements: 1. Budget Message: The Budget Message is the City Manager's transmittal letter submitting the budget to the City Council. The Budget Message summarizes the City's current and long -term financial position, highlights new programs and organizational changes addressed in the budget and outlines both short and long -term goals of our city government. 2. Fiscal Strategic Plan: The Fiscal Strategic Plan Committee was formed to analyze current funding gaps and present a more accurate financial picture. The committee identifies one- time, non - recurring revenue and also reviews the latest audit report. 3. Budget Guide: The Budget Guide includes the City's Mission Statement and other tools to assist the reader in identify key terminology in the budget document. 4. Community Profile: This section describes Cupertino's history, the economic and city profiles, community statistics, recreation and community services, education, and additional areas of interest in the city. 5. Financial and Personnel Summaries: The Financial Summaries section provides financial information on projected revenues, expenditures, fund balances and reserves. This section includes the Budget Summary of Funds as well as detailed fund descriptions and information on all revenue sources and expenditure projections. In addition to 2012 /13 information, this section includes fund balance trends and detailed revenue and expenditure projections for the next five years. This section includes an analysis of all City revenues by category. Our major revenue projections are based on trends, current economic indicators and other agency input. Sales tax projections are based on input from our sales tax consultants, industry trends and major company forecasts. Property tax revenues are projected by the county and adjusted by staff based on known trends. Park dedication fees are estimated based on current development 45 projects and other taxes are reviewed quarterly and budgets are based on this trend analysis. 7. Departmental Operating Budgets: The Departmental Operating Budgets section details historical and proposed expenditures by operating department. The City is organized into seven key operating functions, including Administration, Law Enforcement, Public and Environmental Affairs, Administrative Services, Parks and Recreation, Community Development and Public Works. Each department budget includes a summary narrative, financial information regarding the department and each of its major divisions and personnel information. Expenditures for employee compensation and benefits are based on negotiated contracts. The materials categories of expenditures are based on trends. Contract services and capital outlay are justified each year by the departments. Special Projects include any one time project or cost. Departmental expenditures are divided into eight categories, which include the following charges: Employee Compensation represents permanent full -time and part -time salary costs and overtime. Employee Benefits represents PERS retirement, health insurance costs, and other benefits. Materials represents items purchased for repair and maintenance, operational activities such as books, uniforms and recreation supplies, and office supplies. Contract Services represents legal, consulting and other professional services, contract repair and maintenance, utility charges, training and memberships, equipment rentals, insurance and employment services. Cost Allocation represents Cost Allocation and Internal Service charges to user departments A1212ropriations for Contingency represent 10% of total budgeted materials and contract costs and is place for unexpected expenditures and /or emergencies. Capital Outlay represents expenditures for tangible fixed assets including land, buildings, furniture, equipment and City vehicles. Special Projects represent any one time projects or costs. 46 Debt Service /Other represents principal and interest payments on outstanding debt and interfund transfers. 8. Non - Departmental Operating Budgets: The Non - Departmental Operating Budgets section details historical and proposed expenditures for the functions of interfund transfers and debt service. 9. Capital Improvements: The Capital Improvements section details the proposed capital projects for 2013 -14 through 2017 -18. These projects are organized into five categories: Parks, Buildings, Streets, Traffic Facilities, and Storm Drainage. The five -year budget denotes funding sources and a description of each project. The City Council approves funding of Capital Improvements on a total project basis. The project may expend the funds over multiple years. 47 GLOSSARY OF BUDGET TERMINOLOGY The City's budget contains specialized and technical terminology that is unique to public finance and budgeting. To help the reader understand the terms, a glossary of budgetary terminology has been included in the document. Adopted Budget - Revenues and appropriations approved by the City Council in June for the following fiscal year. Allocated Costs - An expense charged by one department /division to another for services performed or expenditures of a general nature that are charged to one main account and allocated to other departments /divisions by a specified formula. Appropriation - An authorization made by the City Council that permits the City to incur obligations and to make expenditures of resources. Budget - A financial plan for a specific period of time (fiscal year) that matches all planned revenues and expenditures with various municipal services. Budget Amendment - A legal procedure utilized by the City Manager to revise a budget appropriation. Adjustments to expenditures within or between departmental budgets may be accomplished administratively. City Council approval is required for additional appropriations from fund balance or new revenue sources. Capital Improvement Program - A plan for capital expenditures to provide for the acquisition, expansion or rehabilitation of an element of the City's physical plant to be incurred over a fixed period of several future years. Capital Outlay - Expenditures relating to the purchase of equipment, land and other fixed assets. Cost Allocation Plan - A plan that details how indirect costs are calculated and allocated to user departments. Cost Recovery - The establishment of user fees that is equal to the full cost of providing services. Department - A major administrative segment of the City that indicates overall management responsibility for an operation or a group of related operations within a functional area. Division - A unit of organization that reports to a department. Enterprise Fund - A fund established to account for activities that are financed and operated in a manner similar to private business enterprises, in which costs of providing services are primarily recovered through user fees. 48 Estimated Budget - The status of appropriations between July 1 and June 30 includes the adopted budget, budget amendments, prior year encumbrances, approved carryovers, and transfers between objects, divisions and departments. Expenditure - Utilization of fund resources. Expenditures include operating expenses, debt service and capital outlays. Expenditure Category - A basis for distinguishing types of expenditures. The major expenditure categories used by the City are: employee compensation, employee benefits, materials, contract services, appropriations for contingency, special projects, capital outlay and debt service. Fiscal Year - A twelve -month time period signifying the beginning and ending period for recording financial transactions. The City has specified July 1 through June 30 for its fiscal year. Fund - A fiscal and accounting entity for which the recording of financial transactions is made for the purpose of carrying on specific activities in accordance with the requirements placed upon the use of financial resources. Fund Balance - The net effect of assets less liabilities at any given point in time. General Fund - The fund used to account for the major operating revenues and expenditures of the City, except for those financial resources that are required to be accounted for in another fund category. General Fund revenues are derived primarily from property and other taxes. Goal - Broad mission statements that define the purpose of a department. Infrastructure - Long lived capital assets that normally are stationary in nature and can be preserved for a significantly greater number of years than most capital assets. Examples include roadways, bridges, and drainage systems. Internal Service Fund - A fund used to account for the services provided by one department to other departments on a cost - reimbursement basis. Operating Budget - A financial plan for the provision of direct service and support functions that provide basic governmental services. The operating budget contains appropriations for such expenditures as employee compensation, materials, contract services, capital outlay and debt service. It does not include Capital Improvement Project expenditures. Reserve - An account used to designate a portion of the fund balance for a specific future use and is, therefore, not available for general appropriation. 49 Revenue - Increases in fund resources. Revenues include income from user fees, taxes, permits, and other sources. Section - A unit or organization that reports to a division. Self- Supporting Activity - An enterprise activity where all service costs (including principal and interest debt payments) are primarily covered solely from the earnings of the enterprise. Subsidy - Supplemental resources provided to ensure adequate funding when anticipated expenditures exceed revenues. User Fees - Fees charged to users of a particular service provided by the City. 50 WHAT IS A REVENUE, EXPENDITURE AND FUND BALANCE TABLE? Administration - City Manager REVENUE EXPENDITURE - Money received from tax revenue Licenses and Permits - Money received from these sources TOTALS Total Revenue - Total all revenue categories Total Expenditures - Total all expenditure categories Use of Money and Property - Interest earnings, facility rin und Balance - Revenue not spent 2012 -2013 2013 -2014 the previous year 2010 -2011 2011 -2012 Legal Recommended Category Actual Actual Budget Budget Revenue Taxes - - - - 11-icenses and Permits - - - Use of Money and Property - - - - hatergovernmental Revenue - - - Charges for Services - - - 138,497 Fines and Forfeitures - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - w- TOTAL REVENUE $ - $ - $ - $ 138,497 Exp end itures Employee Compensation 240,187 253,346 267,696 341,585 Employee Benefits 74,550 83,477 89,514 136,310 Materials 35,838 24,391 51,750 32,203 Contract Services 313 - 10,000 10,000 Appropriations for Contingency - - - 4,220 Lost Allocati 3,000 2,900 131,050 Capital Outlay - - 14,500 - Special Projects w - - - - TOTAL EXPENDITURES $ 353,888 $ 364,114 $ 456,360 $ 655,368 Fund Balance (Use of) - - - - REVENUE EXPENDITURE - Money received from tax revenue Licenses and Permits - Money received from these sources TOTALS Total Revenue - Total all revenue categories Total Expenditures - Total all expenditure categories Use of Money and Property - Interest earnings, facility rin und Balance - Revenue not spent and concession rents the previous year Intergovernmental Revenue - Funds received from Federal, State or Local government such as grants Charges for Services - Fees collected for services provided by the department and Forfeitures - Money received from fines and Miscellaneous Revenue - Money received from various sources such as donations, salvage and legal settlement Interdepartmental Revenue - Interdepartmental service charges and transfers 51 General Fund Costs - Total Expenditures minus Total Revenue minus fund balance equals General Fund Costs CUPERTINO Community Profile History Cupertino owes its name and earliest mention in recorded history to the 1776 expedition led by the Spaniard, Don Juan Bautista de Anza, from Sonora, Mexico to the Port of San Francisco to found the presidio of St. Francis. Leaving the majority of the party of men, women, and children in Monterey to rest from their travels, deAnza, his diarist and cartographer, Petrus Font, and 18 other men pressed on through the Santa Clara Valley in late March to their San Francisco destination. With the expedition encamped in what is now ILD Cupertino, Font christened the creek next to the encampment the Arroyo San Joseph Cupertino in honor of his patron, San Guiseppe (San Joseph) of Cupertino, Italy. The arroyo is now known as Stevens Creek. The village of Cupertino sprang up at the crossroads of Saratoga - Sunnyvale Road (now DeAnza Boulevard) and Stevens Creek Boulevard. It was first known as West Side; but by 1898 the post office at the Crossroads needed a new name to distinguish it from other similarly named towns. John T. Doyle, a San Francisco lawyer and historian, had given the name Cupertino to his winery in recognition of the name bestowed on the nearby creek by Petrus Font. In 1904 the name was applied to the Crossroads and to the post office when the Home Union Store incorporated under the name, The Cupertino Stores, Inc. Many of Cupertino's pioneer European settlers planted their land in grapes. Vineyards and wineries proliferated on Montebello Ridge, on the lower foothills, and on the flat lands below. After 1906 a lot more than grape growing was going on in Cupertino. Orchards were thriving and new businesses were being started. In the late 1940's Cupertino was swept up in Santa Clara Valley's postwar population explosion. Concerned by unplanned development, higher taxes, and piecemeal annexation to adjacent cities, Cupertino's community leaders began a drive in 1954 for incorporation. Cupertino rancher Norman Nathanson, the Cupertino - Monta Vista Improvement Association, and the Fact Finding Committee played important roles in this movement. 52 Incorporation was approved in the September 27, 1955 election. Cupertino officially became Santa Clara County's 13th City on October 10, 1955. A major milestone in Cupertino's development was the creation by some of the city's largest landowners of Vallco Business and Industrial Park in the early 1960's. Of the 25 property owners, 17 decided to pool their land to form Vallco Park, six sold to Varian Associates, a thriving young electronics firm, founded by Russell Varian, and two opted for transplanting to farms elsewhere. The name Vallco was derived from the names of the principal developers: Varian Associates and the Leonard, Lester, Craft, and Orlando families. 2013 Community Economic Profile Cupertino, with a population of 59,022 and city limits stretching across 13 square miles, is considered to be one of the San Francisco Bay Area's most prestigious cities in which to live and work. Economic health is an essential component to maintaining a balanced city, which provides high - level opportunities, and services that create and help sustain a sense of community and quality of life. Public and private interests must be mutual so that our success as a partnership is a direct reflection of our success as a community. The cornerstone of this partnership is a cooperative and responsive government that fosters business and residential prosperity and strengthens working relationships among all sectors of the community. Our economic development strategies are tailored to address the specific needs of Cupertino. Because this is a mature, and 90% built -out city, the focus is on business retention and revitalization. Business recruitment is site specific and targeted to industries that enhance, rather than draw from, our existing business base. Cupertino is home to many well -known high -tech companies, and offers a dynamic and exciting business climate. Apple Inc., Verigy, Durect Corporation, and Seagate are headquartered in the city. DeAnza College, one of the largest single- campus community colleges in the country, is another major employer. 53 The City's proactive economic development efforts have resulted in a number of innovative, mutually beneficial partnerships with local companies. The City strives to retain and attract local companies through active outreach and an entitlement process that is responsive and customer oriented. The Vallco shopping center includes Macy's, JCPenney, and Sears as anchors and features many exciting entertainment and eating venues. Shoppers can enjoy the latest shows at the AMC 16- screen theater, skating at the mall's full -size ice rink, and bowling at the chic and upscale Bowl Mor Lanes. They can begin or top off the evening with fine dining at the critically - acclaimed Alexander's Steakhouse or enjoy more casual cuisine at TGI Friday's, Benihana's, Dynasty Seafood Restaurant, Fresh Choice, and the international food court. The city features many other stores, including TJ Maxx and Home Goods, Whole Foods, Target, and over 160 restaurants to serve the local workforce and residents. Five hotels occupy the city: Hilton Garden Inn, Marriott Courtyard, Cupertino Inn and the Cypress Hotel, operated by the Kimpton Group. The fifth hotel, The Aloft Cupertino Hotel, operated by Starwood Hotels & Resorts, opened in 2013. The City of Cupertino has a history of providing high -level municipal services to complement the sense of community and quality of life enjoyed by our constituents. The City will continue to enhance and promote a strong local economy to provide municipal services that make Cupertino a place that people are proud to call home. 2013 City Profile The City of Cupertino operates as a general law city with a City Council -City Manager form of government. Five council members serve four year, overlapping terms, with elections held every two years. The council meets twice a month on the first and third Tuesday at 6:45 p.m. in the Community Hall. The City has 163 authorized full -time benefited employee positions. City departments include Administration (City Council, commissions, city manager, city attorney); Administrative Services (finance, human resources, information technology, city clerk, neighborhood watch, emergency preparedness, code enforcement); Community Development (planning, building, and economic development); Parks and Recreation; Public Works (engineering, maintenance, transportation, solid waste, and storm drain management); and Public and Environmental Affairs. Police service is provided by the Santa Clara County Sheriff's Department, and fire service is provided through the Santa Clara County Fire District. Assisting the City Council are several citizen advisory commissions /committees which include housing, telecommunications, fine arts, library, planning, audit, parks and recreation, bicycle and pedestrian, teen, economic development, strategic planning, and public safety. Members of the volunteer boards are appointed by the City Council and vacancies are announced so that interested residents may apply for the positions. Residents are kept informed about city 54 services and programs through the Cupertino Scene, a monthly newsletter; The City Channel, Cupertino's government access cable TV channel; and the city's website. Housing The average sales price of an existing single - family home is $1,220,500 as of 2013. Community Health Care Facilities Cupertino is served by the Cupertino Medical Clinic, NovaCare Occupational Health Services. Nearby hospitals include Kaiser Permanente Medical Center in Santa Clara, El Camino Hospital in Mountain View, O'Connor Hospital in San Jose, Community Hospital of Los Gatos, Stanford Hospital in Palo Alto, and the Saratoga Walk -in Clinic in Saratoga. Utilities Gas & Electric - Pacific Gas and Electric, 800- 743 -5000. Phone - AT &T, residential service, 800 -894- 2355; business service, 800 - 750 -2355. Cable - Comcast, 800- 945 -2288. Solid Waste & Recycling - Recology, 408 -725- 0420. Water - San Jose Water Company, 408 -279- 7900 and California Water, 650 - 917 -0152. Sewer Service - Cupertino Sanitary District, 408 - 253 -7071 55 Tax Rates and Government Services Residential, commercial, and industrial property is appraised at full market value, as it existed on March 1, 1975, with increases limited to a maximum of 2% annually. Property created or sold since March 1, 1975 will bear full cash value as of the time created or sold, plus the 2% annual increase. The basic tax rate is $1.00 per $100 full cash value plus any tax levied to cover bonded indebtedness for county, city, school, or other taxing agencies. Assessed valuations and tax rates are published annually after July 1. Retail Sales Tax: Cupertino 1 %, State General Fund 3.9375 %, State and Local Revenue Fund 1.0625 %, State Local Public Safety 0.5 %, State Local Revenue 0.5 %, County Transportation 0.25 %, Local District (Valley Transportation Authority) 1.125 %. Grand Total = 8.7500 %. Assessed Valuation: (Secured and Unsecured) Cupertino: $16,204,836,709 (7/1/13) County: $334,580,873,994 (7/1/13) Transportation Rail - CalTrain service to Gilroy and San Francisco, with local station four miles north of city; Amtrak station is 10 miles south. Air - Mineta San Jose International Airport 11 miles south; San Francisco International Airport 30 miles north. Bus - Santa Clara Valley Transportation Authority. Highways - Interstate Route 280, State Route 85. Community Statistics Facts and Figures Population in City Limits 59,220 Median Household Income $131,517 Median Age 39 Registered Voters 25,934 Democrats 9,507 Republicans 5,479 American Independent 367 Other 297 No Political Party designated 10,284 Top 40 Sales Tax Producers First Quarter 2012 (In Alphabetical Order) A2Z Development Alexander's Steakhouse Apple Computers Corporation Argonaut Window & Door Benihana of Tokyo BJ's Bar & Grill California Dental Arts Chevron Service Stations Cupertino Smog Pros CVS Pharmacy Cypress Hotel — Park Place Restaurant DeAnza College Campus Center Elephant Bar Granite Rock Company Hewlett- Packard JC Penney Joy Luck Place Macy's Marina Foods Michael's Arts & Crafts Mirapath Ricoh Corp. Rohde & Schwarz Rotten Robbie Service Station Dynasty Restaurant Ranch 99 Market Insight Direct Scandinavian Designs 56 Sears Shane Diamond Jewelers Shell Service Station Staples Target TJ Maxx Union 76 Service Station US Gas Service Station Valero Service Station Verigy Verizon Wireless Whole Foods Demographic Information Slack or Af6 American 0.6% Hispanic or Latino 3.6% White, non - Hispanic 31.3% American Indian/Alaska Native Native Hawaiian/Other 0.2% Pacific Islander 1 0.1% f Other / 0.9% Community and Recreation Services Blackberry Farm Blackberry Farm has been upgraded and restored to improve the natural habitat for native trees, animals, and fish. Improvements to the park include construction of a new ticket kiosk, re- plastered pools, a new water slide, bocce ball, horseshoe courts, and numerous upgrades to the west bank picnic area. The park is located at 21979 San Fernando Avenue. Telephone: 408-777-3140. Asian 63.3% The Blackberry Farm golf course is located at 22100 Stevens Creek Boulevard. Telephone: 408- 253 -9200. 57 The Quinlan Community Center The City of Cupertino's Quinlan Community Center is a 27,000 square foot facility that provides a variety of recreational opportunities. Most prominent is the Cupertino Room - a multi - purpose room that can accommodate 300 people in a banquet format. Telephone: 408 - 777 -3120. Cupertino Sports Center The Sports Center is a great place to meet friends. The facility features 17 tennis courts, complete locker room facilities, and a fully equipped fitness center featuring free weights, Cybex, and cardio equipment. A teen center is also included as well as a child watch center. The center is located at the corner of Stevens Creek Boulevard and Stelling Road. Telephone: 408 - 777 -3160. Cupertino Senior Center The Senior Center provides a welcome and friendly environment for adults over age 50. There is a full calendar of opportunities for learning, volunteering, and enjoying life. There are exercise classes, a computer lab and classes, language instruction including English as a second language, and cultural and special interest classes. The center also coordinates trips and socials. The Senior Center is located at 21251 Stevens Creek Boulevard and is open Monday through Friday 8 a.m. to 5 p.m. Telephone: 408 - 777 -3150. Education Civic Center and Library The complex has a 6,000 square foot Community Hall, plaza with fountain, trees and seating areas. City Council meetings are held in the Community Hall as well as Planning Commission and Parks and Recreation Commission sessions. The 54,000 square foot library continues to be one of the busiest in the Santa Clara County Library system. For more information call L. _ �m �I �4 408 - 446 -1677. McClellan Ranch Park A horse ranch during the 1930's and 40's, this 18 -acre park has the appearance of a working ranch. Preserved on the property are the original ranch house, milk barn, livestock barn, and two historic buildings: Baer's Blacksmith Shop, originally located at DeAnza and Stevens Creek, and the old water tower from the Parish Ranch, now the site of Memorial Park. Rolling Hills 4 -H Club members raise rabbits, chickens, sheep, swine, and cattle and a Junior Nature Museum, which features small live animal exhibits and dispenses information about bird, animal, and plant species of the area. McClellan Ranch is located at 22221 McClellan Road. Telephone: 408 - 777 -3120. Winner of numerous state and national awards for excellence, our city's schools are widely acknowledged to be models of quality instruction. 58 Cupertino Union School District serves 18,000 students in a 26 square mile area that includes Cupertino and portions of five other cities. The district has 20 elementary schools and five middle schools, including several choice programs. Eighteen schools have received state and /or national awards for educational excellence. Student achievement is exceptionally high. Historically, district test scores place Cupertino among the premier public school districts in California. The district is a leader in the development of a standards -based system of education and is nationally recognized for leadership in the use of technology as an effective tool for learning. Quality teaching and parent involvement are the keys to the district's success. The Fremont Union High School District serves 10,000 students in a 42 square mile area covering all of Cupertino, most of Sunnyvale and portions of San Jose, Los Altos, Saratoga, and Santa Clara. The five high schools of the district have garnered many awards and recognition based on both the achievement of students and the programs designed to support student achievement. Many high schools in the district exceed their established achievement targets for the State Academic Performance Index. District students are encouraged to volunteer and /or provide service to organizations within the community. During their senior year, if students complete 80 hours of service to a non - profit community organization, they are recognized with a "Community Service Award" medal that may be worn during their graduation ceremonies. Cupertino is served by two local institutions of higher education: DeAnza College and the University of San Francisco. In addition to these schools, Cupertino's location offers easy access to Stanford University, Santa Clara University and San Jose State University. Building on its tradition of excellence and innovation, DeAnza College challenges students of every background to develop their intellect, character and abilities; to achieve their educational goals; and to serve their community in a diverse and changing world. DeAnza College otters a wide range of quality programs and services to meet the work force development needs of our region. The college prepares current and future employees of Silicon Valley in traditional classroom settings and through customized training arranged by employers. Several DeAnza programs encourage economic development through college credit courses, short -term programs, services for manufacturers, technical assistance, and /or recruitment and retention services. 59 Things to do and See Euphrat Museum of Art The highly regarded Euphrat Museum of Art, at its new location next to the new Visual Arts and Performance Center at DeAnza College, traditionally presents one -of -a -kind exhibitions, publications and events reflecting the rich diverse heritage of our area. The Museum prides itself on its changing exhibitions of national and international stature, emphasizing Bay Area artists. Museum hours are 10 a.m. - 3 p.m. Monday through Thursday. Telephone: 408 -864- 5464. Fujitsu Planetarium Stargazers have a Cupertino facility catering to their interests, the Fujitsu Planetarium on the DeAnza College campus. It hosts a variety of planetarium shows and events, including educational programs for school groups and family astronomy evenings. For more information, visit the website at http: / /planetarium.deanza.edu or call 408 -864 -8814. Flint Center The cultural life of the Peninsula and South Bay is enhanced by programs presented at the Flint Center for Performing Arts located at 21250 Stevens Creek Boulevard at DeAnza College campus. The center opened in 1971 and was named in honor of Calvin C. Flint, the first chancellor of the Foothill - DeAnza Community College District. The box office is open 10 a.m. - 4 p.m. Tuesday through Friday and one and one half hours prior to any performance. Box office: 408 - 864 -8816; administrative office: 408 - 864 -8820. Cupertino Historical Society The Cupertino Historical Society was founded in 1966 by a group of 177 longtime residents and is dedicated to the preservation and exhibition of the city's history. Their museum, located at the Quinlan Community Center, 10185 N. Stelling Road, attempts to develop and expand the learning opportunities that it offers to the ethnically diverse community of the City of Cupertino. Telephone: 408 - 973 -1495. Farmers' Market Residents and visitors can visit the two farmers' markets on Friday from 9:00 a.m. to 1:00 p.m. at the Vallco Shopping Mall parking lot behind JCPenney, and every Sunday from 9:00 a.m. to 1:00 P.M. at the Cupertino Oaks Shopping Center, 21275 Stevens Creek Blvd. 60 California History Center The California History Center and Foundation is located on the DeAnza College campus. The center has published 37 volumes on California history and has a changing exhibit program. The center's Stocklmeir Library Archives boasts a large collection of books, a pamphlet file, oral history tapes, videotapes and a couple thousand student research papers. ,4rag The library's collection is for reference only. Heritage events focusing on California's cultural or natural history are offered by the center each quarter. For more information, call 408- 864 -8987. The center is open September through June 9:30 a.m. to noon and 1:00 p.m. to 4:00 p.m. Tuesday through Thursday. 61 CUPERTINO Financial Policies and Schedules THE ANNUAL BUDGET PROCESS The City's annual budget is prepared on a July 1 to June 30 fiscal year basis. The budget process is an ongoing process that includes the phases of development, proposal, adoption, monitoring and budget amendments. The budget development phase begins in February with the preparation of budget instructions and work program development by the City Council and City Manager. During March, departments prepare the budgets for which they are responsible. These proposed department budgets are reviewed by the Finance Division using current and prior year trends data. The City Manager then reviews the proposals with the Director of Administrative Services and departmental staff and makes final decisions which form the basis of the City Managers Proposed Budget. The proposed budget is then submitted to the City Council in May. During the months of May and June, the City Council considers the budget proposals at a study session and public hearing. At these times, the Council hears from Boards, Commissions, community groups, and the public regarding budget requests and recommendations. The final budget is adopted by resolution in June and takes effect on July 1. Budget Amendment Process After the budget is adopted, the City enters the budget monitoring phase. Throughout the year, expenditures are monitored by the Finance Division staff and department managers to ensure that funds are used in an approved manner. Adjustments to expenditures within or between departmental budgets are accomplished on an as- needed basis administratively throughout the year. The City Manager and Department Heads can transfer funds between their line items and /or divisions as needed. City Council approval is required for additional appropriations from fund balances or for new revenue sources. 62 STRUCTURE OF CITY FINANCES COST ACCOUNTING The City of Cupertino has six internal service funds that account for information technology, city channel and website, equipment replacement, workers compensation, long -term disability and compensated absence, and retiree health costs experienced by City departments. Fund costs are allocated to user departments or operating funds based on salaries, equipment and software purchase price, actuarial studies and actual and projected service level. Please view the Cost Allocation Plan and Changes to the Internal Service Fund section of this document for details. Other employee fringe benefits such as medical, dental, life insurance, and pensions are directly added to department costs as a percentage of salaries. Staff salary and benefit costs are split among departments and related funds based on the anticipated percentage of time spent working in various departments. OVERHEAD COST ALLOCATION All overhead costs are allocated to the appropriate program within the limits of local, State and federal laws. The City will utilize a two -step method (double step down method) where costs are first allocated among the central service department support programs to arrive at the total costs of central service programs. Beginning in FY14 overhead /indirect costs associated with service department in the General Fund will be allocated based on Cost Allocation Plan (CAP). These total costs are then allocated to the departments and funds that are benefiting from these expenses. The corresponding revenue is collected by the General Fund for indirect /overhead costs associated with Cost Allocation Plan (CAP) and Internal Service Funds and allocated directly to the department providing the service. BASIS OF BUDGETING Basis of Budgeting refers to the method used to recognize revenues and expenditures in the budget. For the City of Cupertino, the basis of budgeting is the same basis used for accounting. The modified accrual basis is followed in the Governmental Funds, including the General, Capital, Debt Service, and Special Revenue funds. Under this basis, revenues are recognized when they become "susceptible to accrual ", which means they are both measureable and available. Measurable means the transaction can be determined. 63 The budget is split into nine divisions: City Council and Commissions, Administration, Law Enforcement, Public Affairs, Administrative Services, Parks and Recreation, Planning and Community Development, Public Works and Non Departmental (includes budget that are not attributable to any specific division). These divisions are further split into department then programs. The programs within the divisions are balanced at the department level within a given fund. COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) The Comprehensive Annual Financial Report (CAFR) is prepared by Maze and Associates according to "Generally Accepted Accounting Principles" (GAAP). CITIZEN PARTICPATION Every two years the City of Cupertino has a Community Survey completed by Godbe Research to measure resident's satisfaction with living in the City, City Services and to identify issues facing the City. In addition, the budget study session and budget hearings are public meetings where citizen are given the opportunity to comment on the budget. The public can also provide feedback to two Council sub - committees, the Fiscal Strategic Planning and Audit Committees. 64 FUND STRUCTURE For accounting purposes, a state or local government is not treated as a single, integral entity. Rather, a government is viewed as a collection of smaller separate businesses known as 'funds'. Fund accounting is an accounting system emphasizing accountability rather than profitability. In this system, a fund is a self - balancing set of accounts, segregated for specific purposes in accordance with laws and regulations or special restrictions and limitations. The City's finances are structured in a variety of funds that are the basic accounting and reporting entities in governmental accounting. The funds that comprise the FY 2013 -14 budget are grouped into two major categories, Governmental Funds and Proprietary Funds. The purpose of each of the various funds within these two categories is described below: GOVERNMENTAL FUNDS Governmental Funds are those through which most governmental functions of the City are financed. The acquisition, use, and balances of the City's expendable financial resources and the related liabilities (except those accounted for in the proprietary funds) are accounted for through governmental funds. Governmental funds include Tax Supported Funds, Special Revenue Funds and Federal Grant Funds. They are accounted for under the modified accrual basis of accounting. Tax Supported Funds Tax Supported Funds include the General and Capital Improvement Funds. The General Fund is the primary operating fund for governmental services. The Capital Improvements Fund is utilized for the acquisition or construction of major capital facilities. Tax Supported Funds Purpose General The General Fund is used to pay for core services such as public safety, parks and recreation, planning and community development, public works, and a host of other vital services. The revenue used to pay for these services comes primarily from local taxes such as property tax and sales tax, franchise fees, charges for services, and a variety of other discretionary sources. Capital Im rovement Capital Improvement This fund pays for the acquisition and /or construction of major I Projects capital facilities. 65 Tax Supported Funds Purpose Stevens Creek This fund pays for the design and construction of the Stevens Creek Corridor Park Capital Corridor Park projects. Projects This fund pays for the activity granted by the business and Special Revenue Funds Special Revenue Funds are a fund type used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specific purposes. Special Revenue Funds include the Park Dedication, Transportation, Storm Drain, and Environmental Management / Clean Creeks funds. Special Revenue Funds Purpose Storm Drain This fund pays for the construction and maintenance of storm drain Improvement facilities, including drainage and sanitary sewer facilities. Park Dedication This fund pays for the activity granted by the business and professions code of the State of California in accordance with the open space and conservation element of the City's General Plan. Environmental This fund pays for all activities related to operating the Management /Clean non -point source pollution program. Creek/ Storm Drain Transportation This fund pays for expenditures related to the maintenance and construction of City streets. Housing & Community This fund pays for the Federal Housing and Community Development Development Grant Program activities administered by the City. This fund also pays for activities related to the Below Market Rate Housing Program. Federal Grant Funds Federal Grant Funds include the Community Development Block Grant program. The Community Development Block Grant is a federally funded program for housing assistance and public improvements. Federal Grant Funds Purpose Community Development Block Grant This fund pays for activities related to the Community Development Block Grant (CDBG). 66 PROPRIETARY FUNDS Proprietary Funds are used to account for "business- type" activities. Proprietary Funds include Enterprise Funds and Internal Service funds. They are accounted for under the full accrual basis of accounting. Enterprise Funds Enterprise Funds are set up for specific services that are funded directly by fees charged for goods or services. Enterprise Funds include the Resource Recovery, Sports Center, Blackberry Farm Golf Course and Recreation funds. Enterprise Fund Purpose Resource Recovery This fund pays for operating costs related to the collection, disposal, and recycling of solid waste performed under a franchise agreement with Recology. Blackberry Farm Golf This fund pays for operating costs related to the Blackberry Farm Course Golf Course. Sports Center This fund pays for operating costs related to the Sports Center. Recreation Programs This fund pays for operating costs related to the City's community Website centers and park facilities. Internal Service Funds Internal Service Funds are used for areas where goods or services are provided to other departments or governments on a cost - reimbursement basis. Internal Service Funds include the Information Technology, City Channel and Website, Equipment, Workers Compensation, Long- Term Disability /Compensated Absence, and Retiree Medical funds. Internal Service Funds Purpose Information Technology This fund pays for all technology related expenses for the citywide management of information services. This fund pays for the replacement of existing hardware and software and the funding of new hardware and software needs city -wide. Equipment is depreciated based on the acquisition or historical costs for the useful life of the asset using the straight line method. City Channel and This fund pays for all operating and equipment costs related to City Website Channel and the City Website. Workers' Compensation This fund pays for claims and insurance premiums related to workers' compensation. 67 Internal Service Funds Purpose Equipment Maintenance This fund pays for the purchase and maintenance of fleet and and Fixed Asset general equipment having a value greater than $5,000 and expected Acquisition life of more than one year. Assets are depreciated based on the acquisition or historical costs for the useful like of the asset and using the straight line method. Compensated Absences This fund pays for liabilities associated with employees retiring or & Long Term Disability leaving service and claims and premiums associated with long term disability. Retiree Medical This fund pays for Retiree Medical costs. 68 FISCAL POLCIES — Revenue Policies PURPOSE To establish revenue polices that assist the City in striving for and maintaining a diversified and stable revenue system to prevent undue or unbalanced reliance on any one source of funds. This revenue diversity will shelter the City from short -run fluctuations in any one revenue source. SCOPE All revenue sources across all funds. POLICY To the extent possible, maximize investment yield while maintaining a high level of liquidity for the City's anticipated capital costs. Identify and recommend sources of revenue necessary to maintain the services desired by the community and to maintain the City's quality of life. Perform ongoing evaluations of existing sources of revenue to maximize the City's revenue base. Recover costs of special services through user fees. Pursue full cost recovery and reduce the General Fund fee subsidy to the degree feasible. Allocate all internal service and Cost Allocation Plan charges to appropriate user departments and Ensure that Enterprise activities remain self - supporting in the long term. 69 FISCAL POLCIES — Expenditure Policies PURPOSE To establish expenditure control polices through the appropriate internal controls and procedures. Management must ensure expenditures comply with the legally adopted or amended budget. SCOPE All expenditure categories across all funds. POLICY Each Department or Division Manager will be responsible for the administration of their department /division budget. This includes accomplishing the goals and objectives incorporated into the budget and monitoring each department /division budget for compliance with spending limits. Accurately charge expenditures to the appropriate chart of accounts; Maintain operating activities at levels which are offset by revenues; The City will make every effort to control expenditures to ensure City services and programs provided to its citizens and tax payers are cost effective and efficient; Evaluate expenditures at the department and project levels to ensure control; Before the City purchases any major asset or undertakes any operating or capital arrangements that create fixed assets or ongoing operational expenses, the implications of such purchases or arrangements will be fully determined for current and future years; All compensation planning and collective bargaining will include analysis of total cost of compensation which includes analysis of salary increases, health benefits, pension contributions, fringe benefits and other personnel costs. The City will only propose operating personnel costs which can be sustained by on -going operating revenues; Reduce costs and improve productivity through the use of efficiency and effective measures and Structure debt financing to provide the necessary capital while minimizing future debt service costs. 70 FISCAL POLCIES — Capital Improvement Policy PURPOSE To establish a Capital Improvement Policy to assist in future planning. SCOPE All anticipated Capital Improvement Projects for the current fiscal year plus four additional fiscal years. POLICY The City will prepare and update a five year Capital Improvement Plan (CIP) encompassing all City facilities Projects included in the CIP will have complete information on the need for the project (project justification), description and scope of work, total cost estimates, future cost estimates, future operating and maintenance costs and how the project will be funded. An objective process for evaluating CIP projects with respect to the overall needs of the City will be established through a priority ranking of CIP projects. The ranking of projects will be used to allocate resources to ensure priority projects are completed effectively and efficiently. Changes to the CIP such as addition of new projects, changes in scope and costs of a project or reprioritization of projects will require City Manager and City Council approval. The City will maintain its physical assets at a level adequate to protect the City's capital investment and to minimize future operating maintenance and replacement costs. The City recognizes that deferred maintenance increases future capital costs, thus placing a burden on future residents. Therefore, the budget will provide for adequate maintenance and the orderly replacement of capital plant and equipment from current revenues when possible. The City will determine the least costly funding method for its capital projects and will obtain grants, contributions and low cost state or federal loans whenever possible. The City will utilize "pay -as- you -go" funding for capital improvement expenditures considered recurring, operating or maintenance in nature. The City may also utilize "pay -as- you -go" 71 funding for capital improvements when current revenues and adequate fund balances are available or when issuing debt would adversely affect the City's credit rating. The City will consider the use of debt financing for capital projects under the following circumstances: • When the project's useful life will exceed the terms of the financing • When resources are deemed sufficient and reliable to service the long -term debt • When market conditions present favorable interest rates for City financing • When the issuance of debt will not adversely affect the City's credit rating and debt coverage ratios. 72 FISCAL POLCIES - Pension and Retirement Funding Policy PURPOSE To establish a policy for the funding of Retirement and Retiree health. SCOPE Retirement and Retiree Health costs citywide, across all funds. POLICY Fund all current pension liabilities shall be funded on an annual basis. Monitor certain health and dental care benefits for retired employees. Funding the liability for future retiree benefits will be determined by City Council action. 73 FISCAL POLCIES -Long Term Financial Stability Policies PURPOSE To establish a policy for Long Term Financial Stability SCOPE All programs across all funds POLICY Ensure ongoing productivity through employee training and retention programs. Pursue consolidation of resources and activities with other agencies and jurisdictions where beneficial. Ensure financial planning flexibility by maintaining adequate fund balances and reserves. Provide for major maintenance and repair of City buildings and facilities on a timely basis. Provide for infrastructure asset preservation that maximizes the performance of these assets at minimum life -cycle costs. Continually evaluate and implement long -term financial planning including technology automation, multiple year capital improvement programs, revenue and expenditure forecasting, automating and streamlining service delivery, stabilizing and repositioning revenue sources, and decreasing expenditures and risk exposure. 74 FISCAL POLICIES — Reserves and Use of One Time Funds Policy PURPOSE To establish reserve and one time use policies. SCOPE The General Fund and Capital Funds. POLICY Maintain sufficient contingency and reserves in each fund for the ability to: Mitigate short -term volatility in revenues Mitigate short -term economic downturns (2 years or less) Absorb unanticipated operating needs that arise during the fiscal year but were not anticipated during the budget process Sustain city services in the event of an emergency Meet operating cash flow requirements as a result of delay in the receipt of taxes, grant proceeds and other operating revenues Absorb unexpected claims or litigation settlements Purchase vehicles and equipment without the need to finance such purchases Meet major facility and equipment repair and replacement needs Meet future capital project needs so as to minimize future debt obligations and burden on future citizens Meet requirements for debt reserves 75 The City shall not use revenues in lieu of fund balance to pay for ongoing expenses except as specifically provided in the City's reserve policies The City Council has established reserve policy levels for various capital and contingency purposes as follows for the General and Capital Funds: Reserve Reserve Level Description For economic downturns and major unforeseen outlays. Economic Uncertainty I Economic Uncertainty 11 $12,500,000 $1,400,000 For shifts of City funds to the state to address state budget deficits. Economic Fluctuation $2,000,000 For major revenue changes. PERS $500,000 For pension cost increases. Capital Improvement $5,000,000 Reserves set aside for future capital projects. Unassigned $500,000 For mid -year budget adjustments and redeployment into the five year budge . Infrastructure $100,000 /year Funds for citywide infrastructure improvements. Funding of these reserves will come generally from one -time revenues, annual net income, and transfers from other reserves that exceed policy levels. They will be funded in the following priority order: 1) Infrastructure (annual appropriation) 2) Economic Uncertainty I 3) Economic Uncertainty II 4) Economic Fluctuation 5) PERS 6) Unassigned 7) Capital Improvement 76 FISCAL POLICIES - Investment Policy The City Council annually updates and adopts a City Investment Policy that is in compliance with State statutes on allowable investments. By policy, the Audit Committee reviews the policy and acts as an oversight committee on investments. The policy directs that an external auditor perform agreed -upon procedures to review City compliance with the policy. The full policy is available on the City website as part of the February 7, 2012 City Council agenda packet. 77 INFORMATION TECHNOLOGY REPLACEMENT AND CAPITALIZATION POLICY Purpose The purpose of this policy is to establish guidelines for replacing and capitalizing technology equipment and systems. Replacement is indicated when a product has run its useful life and updating /upgrading is no longer an option. Capitalization of equipment requires the set aside of funding for future replacement. Generally, technology equipment with a life expectancy of at least 5 years and a total cost of over $5,000 shall be capitalized. Software with an expected life of at least 7 years or a cost of over $10,000 shall also be capitalized. Technology upgrades are determined by the Information Technology Division (IT) and user departments based on functionality, vendor support, and industry standards. Scope This policy covers the City of Cupertino: network infrastructure (routers, switches, firewalls, security appliances); server infrastructure (files servers, database servers, mail servers, web servers, etc); user laptops and workstations; mission - critical systems, telephone system (telephone equipment not already listed previously); desktop software; enterprise software; workgroup software; and broadcast video and audiovisual equipment. Cell phones, printers, and tablet devices are not covered by this policy as these items do not meet the minimum criteria for capitalization. Replacement of these items are at the discretion of the department. Policy All technology shall be replaced according to the following: Network infrastructure (routers, switches, firewalls) shall be replaced when no longer functional, as determined by the Information Technology Division (IT), or when parts or support are no longer available from the manufacturer. Replacement needs will be determined by IT annually as part of the operating budget process. Network infrastructure with a life expectancy of at least 5 years and a total cost of over $5,000 shall be capitalized. Server infrastructure shall be replaced when it is no longer functional (defined as not being able to meet its intended purpose), or when parts or support are no longer available from the manufacturer. These needs are evaluated annually by IT and user departments as part of the 78 operating budget process. Servers are evaluated as they approach 3 years in service, and placed on the schedule accordingly. Server lifetime may be extended by the purchase of additional memory or disk. Server infrastructure with a life expectancy of at least 5 years and a total cost of over $5,000 shall be capitalized. User workstations shall be replaced, on average, after 4 years as is industry standard. Zero Client work stations shall be replaced, on average, every 8 years. IT will determine the need for specific replacements. User workstations shall not be capitalized as they do not meet the minimum criteria for capitalization. Interoperable systems are defined as a group of interdependent and /or interoperable components that together form a single functional unit. These components may be interconnected by their structural relationships, their common functional behavior, or by both. Generally, for a system to be eligible for capitalization, the cumulative value of its components should be at least $5,000 and have a life expectancy of five years or more. Telephone system components (desktop and user equipment) is either repaired or replaced when determined no longer functional; telephone servers may be leased over 5 years and replaced at those times; the replacement period may exceed 5 years if the products are supported by vendors and parts are readily available. Telephone system components shall not be capitalized as they do not meet the minimum criteria for capitalization. Telephone system software is maintained under agreement with vendors and kept within 2 major versions to ensure functionality and vendor support. Enterprise Software replacement shall be determined individually by IT and the end users. Only those large enterprise systems with an expected life of at least 7 years or a cost of over $10,000 shall be capitalized. Desktop Software is replaced /updated according to Microsoft's releases of Windows and Office. Software shall not be more than one version out of date to ensure functionality and vendor support. IT will generally wait at least 90 days after a new release to roll out new versions. Only software with an expected life of at least 7 years or a cost of over $10,000 shall be capitalized. Desktop software generally does not meet this criterion. Broadcast Video and Audiovisual Equipment /Systems shall be repaired or replaced when determined no longer functional. Replaced will occur on average after 10 years. Broadcast video and audiovisual equipment /systems with a life expectancy of at least 5 years and a total cost of over $5,000 shall be capitalized. Equipment that does not meet these criteria may still be capitalized if the item is a component of interoperable systems. 79 COMMUNITY FUNDING POLICY Purpose The City of Cupertino currently provides funding to local non - profit organizations in the areas of social services, fine arts and other programs for the general public. This policy establishes a standard application process whereby funding decisions of non - profit requests can be addressed on a fair and consistent basis by establishing a set of criteria for evaluating requests, ensuring that all entities follow a formal application process and pre - approving a dollar limit for those requests. Scope All requests for funding must comply with this policy. Policy The applicant should identify the services provided, purpose for the funds, how the expenditure aligns to City priorities and how the funds will be used to benefit the Cupertino community. A recurring organization should state how prior year funds, if any, were used. The applicant should include information about the organization, its budget and its purpose. Non - profit organizations which serve multi - jurisdictions should state what they have requested from other cities /organizations they service in regards to this program request. Cupertino does not fund ongoing operational costs. Requests should be for one -time, project specific needs. The organization must show that their staff has the experience to implement and manage the project. More than 75% of the budget must go to direct service costs versus administrative costs. Staff should include all requests and funding recommendations for Council consideration. Non - profits will be notified of our process in advance and no proposals will be entertained after March 1 of each year. City Council will make the final decision as part of the budget process 80 DEBT LIMIT GANN APPROPRIATIONS LIMIT Fiscal Year 2013 -14 Article XIIIB of the California State Constitution as enacted by Proposition 4, the Gann initiative of 1979, mandates a limit on the amount of proceeds of taxes that state and local governments can receive and appropriate (authorize to spend) each year. The purpose of this law is to limit government spending by putting a cap on the total proceeds of taxes that may be appropriated each year. The original Article XIIIB was further modified by Proposition 111 and SB 88 approved by California voters in June of 1990. Proposition 111 allows cities more flexibility in choosing certain inflation and population factors to calculate the limit. Appropriations Subject to Limit 90,000,000 80,000,000 70,000,000 60,000,000 50,000,000 40,000,000 30,000,000 20,000,000 10,000,000 0 tAppropriation Limit —n—Appropriation Subject to Limit The limit is different for each agency and the limit changes each year. Each year's limit is based on the amount of tax proceeds that were authorized to be spent in fiscal year 1978 -79 in each agency, modified for changes in inflation and population in each subsequent year. Proposition 111 has modified those factors to allow cities to choose either the growth in California Per Capita Income or the growth in non - residential assessed valuation due to new construction in the city. Alternatively, the city could select a population growth factor represented by the 81 population growth in Santa Clara County. Each year the city establishes its appropriations limit for the following fiscal year. The City's appropriations limit for fiscal year 2013/14 of $80,979,979 is $5,134,997 or 6.77% higher than the fiscal year 2012/13 limit of $75,844,982. For fiscal year 2013/14, the City's estimated appropriations of proceeds from taxes, less statutory exclusions, are $40,835,000. This is 50.43% of the legal limit. If a city exceeds the legal limit, excess tax revenue must be returned to the State or citizens through a process of refunds, rebates, or other means that may be determined at that time. The appropriations limit is not expected to present a restraint on current or future budget deliberations. 82 FISCAL YEAR 2013 -14 FINAL ADOPTED BUDGET FINANCIAL OVERVIEW BY FUND Sales Tax $ 16,215,000 $ 706,062 S S S S S 16,215,000 Property Tax 13,138,000 339,149 388,174 2,129,594 13,138,000 Transient Occupancy 4,400,000 447,527 384,112 371,520 4,400,000 Utility Tax 3,253,000 396,837 4,884,484 1,413,000 3,253,000 Franchise Fees 2,905,000 61,556 358,710 174,102 2,905,000 Other Taxes 2,700,000 400,000 879,870 1,101,971 3,100,000 Licenses & Permits 3,480,000 - - - 27,000 3,480,000 Use of Money & Property 660,000 50,000 30,000 9,000 749,000 Intergovernmental 265,000 4,742,000 - 289,000 - 5,296,000 Charges for Services 4,514,660 365,000 6,879,000 - 3,852,139 15,610,799 Fines & Forfeitures 620,000 - - - 620,000 Miscellaneous 38,000 - - - - 38,000 Transfers - 3,606,804 384,000 3,079,000 5,624,500 2,401,500 15,095,804 TOTAL REVENUE $ 52,188,660 $ 9,163,804 $ 7,293,000 $ 3,079,000 $ 5,913,500 $ 6,262,639 $ 83,900,603 Employee Compensation 11,963,499 706,062 1,276,371 1,000,425 14,946,357 Employee Benefits 5,075,873 339,149 388,174 2,129,594 7,932,790 Materials 3,546,528 447,527 384,112 371,520 4,749,687 Contract Services 14,083,522 396,837 4,884,484 1,413,000 20,777,843 Contingencies 1,162,522 61,556 358,710 174,102 1,756,890 Cost Allocation 2,875,422 603,365 879,870 1,101,971 5,460,628 Special Projects 3,008,100 6,606,000 - - 27,000 9,641,100 Capital Outlays 28,000 15,000 - 3,712,000 530,335 4,285,335 Debt Service /Other Uses 1,256,000 - - 3,171,838 - - 4,427,838 Transfers 14,505,804 - - - 590,000 - 15,095,804 TOTAL EXPENDITURES $ 57,505,270 $ 9,160,496 $ 8,186,721 $ 3,171,838 $ 4,302,000 $ 6,747,947 $ 89,074,272 Depreciation Reserve 802,000 802,000 Net Increase (Decrease) in Fund $ (5,316,610) $ 3,308 $ (893,721) $ (92,838) $ 1,611,500 $ 316,692 $ (4,371,669) Balance /Retained Earnings 83 FISCAL YEAR 2013 -2014 FINAL ADOPTED BUDGET GENERAL FUND CONTRIBUTION SCHEDULE General Fund City Council $ 513,707 $ 112,892 $ - $ 400,815 City Council - Community Funding 30,000 - 30,000 Telecommunications Commission 19,644 - 19,644 Library Commission 9,546 - 9,546 Fine Arts Commission 18,163 - 18,163 Public Safety Commission 13,310 - 13,310 Bicke and Pedestrian Commission 330 - 330 Recreation Commission 13,145 - 13,145 Teen Commission 30,062 - 30,062 Planning Commission 118,805 - 118,805 Housing Commission 7,843 - 7,843 City Manager 655,368 143,649 - 511,719 Environmental Affairs 209,411 45,518 - 163,893 Economic Development 160,503 34,869 - 125,634 City Clerk 544,848 42,709 - 502,139 Duplicating and Postage 104,285 - - 104,285 Elections 22,000 - - 22,000 City Manager Discretionary Fund 427,374 - - 427,374 City Attorney 1,275,539 60,162 - 1,215,377 Law Enforcement 9,426,865 100,000 - 9,326,865 Interoperability Project 48,000 - - 48,000 Code Enforcement 517,369 - - 517,369 Public Affairs 334,309 80,938 - 253,371 Community Outreach 125,999 - - 125,999 Disaster Preparedness 113,021 27,273 - 85,748 Neighborhood Watch 38,265 - - 38,265 Cupertino Scene 137,819 - - 137,819 Public Access Support 60,500 - - 60,500 Administration 497,534 109,371 - 388,163 Library Service 350,400 - - 350,400 Accounting 935,121 207,426 - 727,695 Business Licenses 59,205 - - 59,205 Human Resources 679,989 167,853 - 512,136 Employee Housing Loan 1,256,000 1,256,000 Insurance Administration 284,325 - - 284,325 Leadership 95014 25,107 15,000 - 10,107 Recreation Administration 311,103 - - 311,103 Supervision 580,896 - - 580,896 84 FISCAL YEAR 2013 -2014 FINAL ADOPTED BUDGET GENERAL FUND CONTRIBUTION SCHEDULE Blackberry Farm Picnic Area 611,916 311,000 - 300,916 Community Hall Operation 86,700 - - 86,700 Cultural Programs 216,135 - - 216,135 Quinlan Community Center 257,058 97,000 - 160,058 Administration 74,876 - - 74,876 Youth Programs 46,197 33,000 - 13,197 Teen Programs 24,979 - - 24,979 Teen Center 90,867 5,000 - 85,867 Nature Programs 168,938 14,000 - 154,938 Supervision 97,060 - - 97,060 Creekside Park 3,165 10,000 - (6,835) Monta Vista Recreation Center 3,220 - - 3,220 Senior Adult Programs 538,829 296,000 - 242,829 Senior Center Case Manager 100,875 6,000 - 94,875 Senior Adult Recreation 771,640 464,000 - 307,640 Blue Pheasant Restaurant 30,568 100,000 - (69,432) Planning Administration 251,582 - - 251,582 Current Planning 2,412,573 1,324,000 - 1,088,573 Mid and Long Range Planning 484,530 78,000 - 406,530 Annexation 52,778 - - 52,778 Human Service Grants 41,000 - - 41,000 General Building 825,551 1,183,000 (357,449) - Construction Plan Checking 1,039,730 950,000 - 89,730 Building Code Enforcement 1,617,385 1,321,000 - 296,385 Muni Code Enforcement 248,410 26,000 - 222,410 Public Works Administration 664,767 - - 664,767 Engineering Design 1,185,445 721,000 - 464,445 Inspection Service 165,457 166,000 - (543) Public Works Supervision 781,263 97,000 - 684,263 McClellan Ranch Park 58,804 - - 58,804 Memorial Park 608,539 - - 608,539 School Site Maintenance 586,589 - - 586,589 Neighborhood Parks 1,453,924 - - 1,453,924 Sports Fields /Jollyman /Creekside 463,916 - - 463,916 Civic Center Maintenance 155,551 - - 155,551 Storm Drain Maintenance 260,379 - - 260,379 Overpasses & Medians Maintenance 1,166,319 - - 1,166,319 Street Trees Maintenance 936,748 - - 936,748 Elmwood Program 398,186 - - 398,186 85 FISCAL YEAR 2013 -2014 FINAL ADOPTED BUDGET GENERAL FUND CONTRIBUTION SCHEDULE City Hall 447,054 - - 447,054 Library 287,871 133,000 - 154,871 Service Center 277,501 - - 277,501 Quinlan Community Center 379,076 - - 379,076 Senior Center 208,002 - - 208,002 McClellan Ranch 88,906 30,000 - 58,906 Monta Vista 151,004 - - 151,004 Wilson 40,743 - - 40,743 Portal 27,447 - - 27,447 Creekside 49,091 - - 49,091 Community Hall 159,503 21,000 - 138,503 Teen Center 32,126 - - 32,126 Park Restrooms 79,793 - - 79,793 BBF picnic facilities 187,196 - - 187,196 Traffic Engineering 556,497 - - 556,497 Traffic Signal Maintenance 630,304 - - 630,304 Street Lighting 355,339 - - 355,339 Environmental Materials 103,854 - - 103,854 Transfers Out 14,505,804 - - 14,505,804 GENERAL FUND SUBTOTAL I $ 57,505,270 $ 8,533,660 $ (357,449) $ 49,329,059 General Fund Revenue /Fund Balance General Fund Revenue - 43,655,000 - (43,655,000) Unassigned Fund Balance - - $ 5,674,059 (5,674,059) GENERAL FUND SUBTOTAL II $ - $ 43,655,000 $ 5,674,059 $ (49,329,059) TOTAL GENERAL FUND $ 57,505,270 $ 52,188,660 $ 5,316,610 $ - 86 FISCAL YEAR 2013 -2014 FINAL ADOPTED BUDGET GENERAL FUND CONTRIBUTION SCHEDULE Suecial Revenue Fund Storm Drain Improvements 77,000 - 77,000 - Storm Drain AB1600 SCCP Chain MP- McClellan to SCB 101,000 (101,000) - Storm Drain Master Plan Update 75,000 - - 75,000 Calabazas Crk (Bollinger) Outfall Repair 135,000 - - 135,000 Non Point Source 507,768 366,000 6,768 135,000 HCD General Administration 140,927 153,078 (81,103) 68,952 CDBG- Capital Grants 214,214 147,362 - 66,852 Public Service Grants 42,560 42,560 - - Below Market Rate Housing 329,972 112,000 141,972 76,000 Sidewalk, Curb and Gutter Maint 386,693 466,163 (79,470) - Street Pavement Maintenance 4,600,225 1,484,600 365,625 2,750,000 Street Signs/Markings 701,137 833,237 (132,100) - McClellan Sidewalk Improvements 250,000 - - 250,000 Sidewalk Imprv- Orange & Byrne Ave 1,650,000 1,650,000 - - Accessibility Transition Plan Update 50,000 - 50,000 Park Dedication - 201,000 (201,000) - TOTAL SPECIAL REVENUE FUNDS $ 9,160,496 $ 5,557,000 $ (3,308) $ 3,606,804 Debt Service Public Facilities Corporation 3,171,838 - 92,838 3,079,000 TOTAL DEBT SERVICE $ 3,171,838 $ - $ 92,838 $ 3,079,000 Capital Funds Stevens Creek Corridor Phase 2 289,000 289,000 - - Spts Ctr Tennis Court Retaining Wall 250,000 - - 250,000 SCCP Chain MP- McClellan to SCB 300,000 - - 300,000 Park Path Repairs Phase 3 90,000 - - 90,000 Trail Resurfacing Sports Field Phase 3 30,000 - - 30,000 McClellan Restroom & Site Access 110,000 - - 110,000 Environ Ed Ctr -Solar PV System 50,000 - - 50,000 Quinlan Fiber Installation 50,000 - - 50,000 Senior Center Various Improvements 160,000 - - 160,000 Sports Center Various Improvements 58,000 - - 58,000 Civic Center Master Plan Projects 400,000 - - 400,000 Public Bldg Solar Install- Service Center 400,000 90,000 - 310,000 Linda Vista Pond Repair 450,000 - 450,000 - Civic Center Parking 500,000 - 500,000 - Library Canopy 75,000 - 75,000 - 87 FISCAL YEAR 2013 -2014 FINAL ADOPTED BUDGET GENERAL FUND CONTRIBUTION SCHEDULE Library Story Room Expansion 500,000 - 500,000 - Capital Improvement Reserve 590,000 500,000 (3,036,500) 3,126,500 Infrastructure Reserve - - (100,000) 100,000 TOTAL CAPITAL FUNDS $ 4,302,000 $ 879,000 $ (1,611,500) $ 5,034,500 Enterprise Funds 332,635 252,929 19,766 59,940 Solid Waste & Recycling 2,232,344 1,924,000 308,344 - Golf Course 604,269 374,000 269 230,000 Sports Center 2,053,793 1,897,283 2,510 154,000 Sports Center Maintenance 304,717 304,717 - - Cultural, Youth and Teen Programs 1,724,947 1,397,220 327,727 - Sports and Physical 1,266,651 1,011,780 254,871 - TOTAL ENTERPRISE FUNDS $ 8,186,721 $ 6,909,000 $ 893,721 $ 384,000 Internal Service Funds Information Technology 1,524,979 1,152,230 99,689 273,060 Information Tech Equip Acquisition 332,635 252,929 19,766 59,940 Government Channel 826,632 663,919 108,879 53,834 Gov't Channel -- Special Project 97,414 84,554 8,360 4,500 City Web Site 231,096 191,011 29,919 10,166 Equipment Maintenance 1,108,590 957,672 150,918 - Equipment Fixed Asset Acquisition 138,000 118,364 19,636 - Workers' Compensation Claims 434,401 359,452 74,949 - Disability Claims 79,200 17,839 (4,559) 65,920 Leave Payouts 275,000 63,169 (22,249) 234,080 Retiree Medical Insurance 1,700,000 - - 1,700,000 TOTAL INTERNAL SERVICE FUNDS $ 6,747,947 $ 3,861,139 $ 485,308 $ 2,401,500 TOTAL ALL FUNDS $ 89,074,272 $ 69,394,799 $ 5,173,669 $ 14,505,804 88 FISCAL YEAR 2013 -2014 FINAL ADOPTED BUDGET ENDING FUND BALANCE REPORT 110 GENERAL FUND SPECIAL REVENUE 210, Storm Drain Improvement 230 Environmental Management/ Clean Creek / Storm Drain 260, Housing & Community Development 265 270 Transportation 280 Park Dedication 26,602,175 1 32,282,175 52,188,660 57,505,270 - 26,965,565 865,000 15,000 311,000 287,000 39,000 330,000 157,000 501,000 517,315 140,685 1,289,000 667,000 666,804 727,673 606,131 1,327,000 500,000 7,484,000 7,628,508 355,492 619,000 891,000 201,000 - 1,092,000 TOTAL SPECIAL REVENUE FUNDS $ 4,430,000 $ 2,230,000 $ 9,163,804 $ 9,160,496 $ - $ 2,233,308 Debt Service 520 Resource Recovery 6,175,000 6,307,000 1,924,000 2,232,344 365 Public Facilities Corporation $ 1,681,000 $ 1,681,000 $ 3,079,000 $ 3,171,838 $ - $ 1,588,162 Capital Funds 144,731 570 Sports Center 441,000 503,000 420 Capital Improvement Fund 653,920 - 2,523,000 3,423,000 - 427 Stevens Creek Corridor Park 843,000 - 289,000 289,000 - 429 Capital Reserve 2,121,494 1,866,000 3,101,500 590,000 6,376,000 TOTAL CAPITAL FUNDS $ 3,618,414 $ 1,866,000 $ 5,913,500 $ 4,302,000 $ - $ 6,376,000 Enterprise Funds 520 Resource Recovery 6,175,000 6,307,000 1,924,000 2,232,344 5,998,656 560 Blackberry Farm 820,000 145,000 604,000 604,269 144,731 570 Sports Center 441,000 503,000 2,356,000 2,358,510 500,490 580 Recreation Programs 2,621,000 1,585,000 2,409,000 2,991,598 1,002,402 TOTAL ENTERPRISE FUNDS $ 10,057,000 $ 8,540,000 $ 7,293,000 $ 8,186,721 $ - $ 7,646,279 Internal Service Funds 610 Information Technology 3,102,000 2,555,000 1,738,159 1,857,614 298,000 2,733,545 615 City Channel and Website - - 1,007,984 1,155,142 280,000 132,842 620 Workers' Compensation 534,000 499,000 359,452 434,401 - 424,051 630 Equipment 1,473,000 1,978,000 1,076,036 1,246,590 224,000 2,031,446 641 Compensated Absence & LTD 113,000 (10,000) 381,008 354,200 - 16,808 642 Retiree Medical 219,000 62,000 1,700,000 1,700,000 - 62,000 TOTAL INTERNAL SERVICE FUNDS $ 5,441,000 $ 5,084,000 $ 6,262,639 $ 6,747,947 $ 802,000 $ 5,400,692 TOTAL ALL FUNDS $ 51,829,589 $ 51,683,175 $ 83,900,603 $ 89,074,272 $ 802,000 $ 50,210,006 1Begining Fund Balance varies from the CAFR by $504,497. This is due to the Equipment Fund Loan that is considered Assigned in this schedule but unassigned in the CAFR. 89 GENERAL FUND SUMMARY The General Fund is the City's primary operating fund. It accounts for basic services such as public safety, public works, planning and development, park maintenance, code enforcement, and the administrative services required to support them. The fund also accounts for the City's discretionary funding sources (e.g., property taxes, sales tax, transient occupancy tax and utility taxes). As a rule, general fund resources are used only to fund operations that do not have other dedicated (restricted) funding sources. Operations that rely heavily on non - general fund resources, such as street maintenance, solid waste collection, and recreation are accounted for in other funds. Information on these funds may be found in the Other Funds section of this document. For FY 2013 -14, Adopted General Fund revenue estimates (excluding fund balance) total $52.2 million, representing a 2.8% increase from the FY 2012 -13 Amended Budget. When fund balance carryover is included, General Fund resources total $84.5 million, which is 21.8% above the prior year. Adopted General Fund expenditure estimates total $57.5 million, representing a 15.2% increase from FY 2012 -13 Amended Budget levels mostly due to increasing the Capital Reserve to policy level ($5.0 million) and a 165% increase ($1.9 million) in capital outlays and special projects. The General Fund's ending fund balance is projected to increase significantly from the FY 2012 -13 Amended Budget level given a higher than anticipated ending fund balance in both FY 2010 -11 and FY 2011 -12. Beginning Fund Balance Assigned/Other FY 2011 -12 Actuals $16,931,095 FY 2012 -13 Amended $17,209,891 FY 2012 -13 Estimate $20,105,456 FY 2013 -14 Final Adopted $18,271,662 Percent Change 6.2% Unassigned 3,380,279 1,413,503 6,496,719 14,010,513 891.2% Total Beginning Fund Balance 20,311,374 18,623,394 26,602,175 32,282,175 73.3% Operating Revenue 47,563,185 50,753,000 52,258,000 52,188,660 2.8% Operating Expenditures (41,272,384) (49,904,568) (46,578,000) (57,505,270) 15.2% Net Revenue/Expenditures 6,290,801 848,432 5,680,000 (5,316,610) - 726.6% Ending Fund Balance Assi ed /Other "tal d Ending Fund Balance 20,105,456 6,496,719 $26,602,175 16,705,394 2,766,432 $19,471,826 18,271,662 14,010,513 $32,282,175 22,196,662 4,416,454 $26,965,565 32.9% 59.6% 38.5% *From Amended Budget This section provides information on the FY 2013 -14 General Fund Budget including, expenditure and revenue highlights, transfers to other funds, reserve funds and the financial forecast. 90 General Fund Revenue Estimates for the FY 2012 -13 beginning fund balance and for the individual General Fund revenue accounts are based upon a careful examination of the collection history and patterns as they relate to such factors as seasonality and performance in the economic environment that the City is most likely to encounter in the coming year. Most revenue estimates involve two projections: an estimate for the amount to be collected in FY 2012 -13 and an estimate for the increase or decrease in activity and receipts anticipated for FY 2013 -14. Each source of revenue can be influenced by external (outside of the City's control) and /or internal factors. The FY 2013- 14 revenue estimates are built on the assumption that the economy will continue to experience modest growth, which will positively impact the City's economic performance. As shown in the chart below, FY 2013 -14 revenues are estimated at $52.2 million, a 2.8% increases over the FY 2012 -13 Amended Budget and slightly lower than FY 2012 -13 year -end estimates. GENERAL REVENUES FUND FY 2011 -12 REVENUE SUMMAR%� FY 2012 -13 ended FY 2012 -13 FY 2013 -14 Final Ado Percent hange* Sales Tax $17,326,460 $16,492,000 $17,602,000 $16,215,000 -1.7% Property Tax 11,915,066 14,762,000 14,433,000 13,138,000 -11.0% Transient Occupancy 3,112,934 3,252,000 3,697,000 4,400,000 35.3% Utility Tax 3,264,896 3,359,000 3,143,000 3,253,000 -3.2% Franchise Fees 2,808,136 2,845,000 2,837,000 2,905,000 2.1% Other Taxes 1,336,712 1,558,000 1,634,000 2,700,000 73.3% Licenses & Permits 2,900,936 4,346,000 3,250,000 3,480,000 -19.9% Use of Money & Property 647,858 875,000 650,000 660,000 -24.6% Inter overmnental 413,146 315,000 426,000 265,000 -15.9% Charges for Services 2,880,399 2,099,000 3,800,000 4,514,660 115.1% Fines & Forfeitures 661,899 650,000 629,000 620,000 -4.6% Miscellaneous/Non- 294,744 100,000 157,000 38,000 -62.0% OTAL REVENUE $47,563,185 $50,653,000 $52,258,000 $52,188,660 3.0% *From Amended Budget Approximately 56% of General Fund operating revenues are generated by sales and property taxes followed by charges for service and transient occupancy taxes. The chart below illustrates the sources of General Fund revenue by category. 91 FY 2013 -14 Estimated Operating General Fund Revenue Total Revenue: $52,188,660 Transient Occupancy Property Tax 8% 25% Utility Tax 6% Franchise Fees 6% ❑t her Taxes 5% Licenses& Permits 7% Sales Tax Charges for Services 31% 9% �Int Fines& Forfei Miscellaneous 1/u Use of Money & Property 1% ergovernmental 1% tures The FY 2013 -14 General Fund revenue estimates are discussed by category in the material that follows. SALES & USE TAX 2011 -2012 Actual 17,326,460 2012 -2013 Legal 16,492,000 2012 -2013 Forecast 17,602,000 2013 -2014 Final Adopted 16,215,000 % of General Fund 31.1% % Change from 2012 -2013 Legal -1.7% 92 Sales tax is an excise tax imposed on retailers for the privilege of selling tangible personal property. The Use Tax is an excise tax imposed on a person for the storage, use, or other consumption of tangible personal property purchased from any retailer. The proceeds of sales and use taxes imposed within the boundaries of Cupertino are distributed by the State to various agencies, with the City of Cupertino receiving one percent, as shown in the chart to the right. Agency State Sales Tax 6.250% Valley Transportation Authority 1.125% City of Cupertino 1.00% County Transportation 0.250% County General Purpose 0.125% Total: 8.750% The City's tax revenues are generated from four principal economic categories: business -to- business, 75% (includes electronic equipment and software manufacturers and distributors), general retail 10 %, food products Sales Tax Collection Trend 9 %, and other sources 6 %. As shown in the chart below, Cupertino ranks highest at $378 in per capita sales tax compared to neighboring cities. The City's highest concentration of tax revenue per capital is in the volatile business -to- business sector at $289. Our three largest sales tax payers in the business -to- business sector category represent a large part of that sector and therefore can significantly affect sales tax trends. The top tax payer's successes and increased business technology spending has caused tremendous growth in this sector reaching a record high in the 4f quarter of 2012. The City's FY 2013 -14 sales tax revenue picture will be impacted with Hewlett - Packard's imminent departure and the possible revenue loss of another top sales tax payer as a result of a state review will significantly reduce Cupertino's share of the revenue. 93 Sunnyvale Saratoga Santa Clara San Jose Palo Alto Mountain View Morgan Hill Monte 5ereno Milpitas Los Gatos Los Altos Gilroy Cupertino Campbell Santa Clara County California $0 ■ Business to Business ■ General Retail ■ Food Products ■ Transportation $100 $200 $300 $400 Sales and Use Tax receipts are estimated to generate $17.6 million in FY 2012 -13, which is up 1.6% from FY 2011 -12. The FY 2012 -13 estimate reflects actual performance for the last three quarters (43.2 %, 30.7 %, and 19.0% respectively). It is anticipated that sales tax in lieu payments, and projected will steadily grow for the remaining quarter. In FY 2013 -14, sales tax receipts are projected at $16.2 million, a decline of 1.7% from the FY 2012 -13 Amended Budget and down 7.9% from FY 2012 -13 estimated collection levels. This lower collection level reflects the loss of two of Cupertino's top three sales tax generators with an annual estimated loss of nearly $2.0 million. For FY 2013 -14, underlying growth of 3.6% from an adjusted FY 2012 -13 starting point is assumed in the sales tax category given the steady economic recovery. 94 PROPERTY TAX FY 2011 -12 Actual 11,915,066 FY 2012 -13 Amended 14,762,000 FY 2012 -13 Estimate 14,433,000 FY 2013 -14 Final Adopted 13,138,000 % of General Fund 25.2% % Change from FY 2012 -13 Amended - 11.0% Under current law, property is assessed at actual full cash value with the maximum levy being 1% of the assessed valuation. The assessed value of real property that has not changed ownership can be adjusted by the change in the California Consumer Price Index (CCPI) up to a maximum of 2% per year. Property which changes ownership, property which is substantially altered, newly - constructed property, State - assessed property, and personal property are assessed at the full market value in the first year and subject to the two percent cap, thereafter. In 1978, voters approved the passage of Proposition 13, which froze property tax rates and limited the amount of rates that could increase each year. Cupertino had one of the lowest property tax rates in Santa Clara County receiving $.02 for every $1.00 paid. Subsequent legislation required Counties to provide "no -low tax" cities with a Tax Equity allocation (TEA) equal to 7% of the property tax share, however, the property tax distribution for the no -low tax cities in Santa Clara County was limited to 55% of what other TEA cities in the state received. A major success in FY 2006 -07 was the passage of State legislation which restored a portion of Cupertino's property tax revenue. This TEA change provided an additional $1.35 million in property tax annually and increased the City's share of property taxes to 5.6 %, as illustrated in the graph. Staff is currently working on a legislative bill that would increase the City's share of Mid Peninsula Re ;. Open Space $0.015 1.50% Fremont 6 High $0.10.167 7 16.70% Foothill DeAnza _ Community College $0.064 6.40% ERAF $0.086 8.60% Santa Clara Valley Water District $0.017 Cupertino Union Elementary $0.248 24.80% City of Cupertino $0.056 5.60% 95 Bay Area Air Quality Management $0.002 0.20% $0.345 34.50% property tax by approximately $1.2 million per year, if approved. Property Tax Receipts of $14.4 million are projected for FY 2012 -13, which represents a 21.1% increase from the prior year. This projected increase is mostly due to one -time revenues. As part of the FY 2009 -10 State budget, the State suspended the property tax protection provisions of Proposition 1A (2004) and "borrowed" an amount up to 8% of local agencies' prior year property tax allocations. As a result, the State borrowed $1.4 million from Cupertino, the repayment of which is due with interest by June 30, 2013. In addition, the County issued Cupertino a $593,000 refund of administrative fees resulting from a court ruling that found counties had overcharged cities for property tax administration costs since FY 2005 -06. Property Tax Collection Trend $16 $14 $12 r $10 — $s $6 $4 $Z $0 o6 o °5 o°a oo oNN yL tiL L pt hL <dry A, c6 q u N eV yL Excluding these one -time revenues, property tax receipts are projected to end the year 8.5% above prior year collections. The dotted line in the Property Tax Collection Trend graph shows the property tax trend without these one -time adjustments. In FY 2013 -14, collections are expected to continue to increase another 6.5% from the base level (excluding one -time revenues), to $13.1 million based on the February 2013 data provided by the Santa Clara County Assessor's Office on the status of the FY 2013 -14 assessment roll. Each month, the County of Santa Clara provides information on the status of the real property assessment roll for the upcoming year. The CPI adjustment for the FY 2013 -14 tax roll is expected to increase 2.0 %. Contributing to this anticipated growth in collections are rebounding commercial and residential property values. The projected increase in property taxes is in line with the national and regional strength in the housing market. 96 TRANSIENT OCCUPANCY TAX FY 2011 -12 Actual 3,112,934 FY 2012 -13 Amended 3,252,000 FY 2012 -13 Estimate 3,697,000 FY 2013 -14 Final Adopted 4,400,000 % of General Fund 8.4% % Change from FY 2012 -13 Amended 35.3% Transient occupancy taxes (TOT) are levied on five hotels located in the City at the rate of 12% of room revenues. Receipts are up 10.7% compared to last year. In November 2011, 83% of voters approved increasing the rate from 10 to 12 %. This rate increase contributed to the upwards trend shown in the TOT Tax Collection Trend graph to the right. In addition, the new Aloft Hotel, which opened in December 2012, is projected to significantly increase ongoing TOT collections. As shown in the chart below, average revenues and room rates have been steadily increasing since FY 2009 -10. This trend is expected to continue as the economy recovers from the great recession. $140 $120 $100 $80 $60 $40 $20 $0 Average Revenue Per Available Room (Occupancy Rate x Roam Rate) Cupertino Hotels FY 08 -09 FY 09 -10 FY 10 -11 FY 11 -12 FY 12 -13 97 The FY 2013 -14 Final Adopted TOT estimate of $4,400,000 represents a 19.0% increase over FY 2012 -13 year- end estimates, reflecting the growth from the new Aloft hotel and increases in room and occupancy rates as a result of the economic recovery. UTILITY TAX FY 2011 -12 Actual 3,264,896 FY 2012 -13 Amended 3,359,000 FY 2012 -13 Estimate 3,143,000 FY 2013 -14 Final Adopted 3,253,000 • of General Fund 6.2% • Change from FY 2012 -13 Amended -3.2% The utility user tax (UUT), approved by voters in 1990, is assessed on gas, electricity and telecommunication service provided within the City's jurisdiction at a rate of 2.4% of billed charges. Revenues generated from this tax that can be used for general City purposes. The City's tax rate is generally lower than that of other cities within Santa Clara County, as shown in the chart to the right. In March 2002, voters approved extending the utility tax's sunset date from 2015 to 2030. This extension corresponded with the extended debt maturity date resulting from the refinancing of debt for capital improvement projects. To maintain tax revenues currently received from telecom services, voters passed a measure in 2009 to update the ordinance to the changing technology in this area. UUT revenues are down 4.3% compared to last year and are projected to end the year below budgeted levels due to lower electicity usage resulting from the large investments in c 0 -_ $3.0 $2.5 $2.0 $1.s $1.0 $0.s $0.0 Utility User Tax Comparison ry'� ti�� ti�� ry P ry0p ti�1O �� e eo le e� 0, met e oti� 1111 otiti o", ti ti ti ti ti ti ti ti ti ti ti ti ti Ga 1 1 1 1 1 t 11 111111 le Water Telecom Sunnyvale 2.00% — -- 2.00% Cupertino 2.40% — — 2.40% Mountain 3.00% — -- 3.00% View Los Altos 3.50% 3.20% 3.50% 3.20% Palo Alto 5.00% — 5.00% 5.00% Gilroy 5.00% 4.50% — 4.50% San Jose 5.00% — 5.00% 4.50% UUT revenues are down 4.3% compared to last year and are projected to end the year below budgeted levels due to lower electicity usage resulting from the large investments in c 0 -_ $3.0 $2.5 $2.0 $1.s $1.0 $0.s $0.0 ry'� ti�� ti�� ry P ry0p ti�1O �� e eo le e� 0, met e oti� 1111 otiti o", ti ti ti ti ti ti ti ti ti ti ti ti ti 98 solar infrastructure by educational institutions in Cupertino. UUT revenues are projected to recover in FY 2013 -14 given the anticipated 5% rate increase for Pacific Gas & Electric, which comprises approximately 53% of UUT revenue. FRANCHISE FEES FY 2011 -12 Actual 2,808,136 FY 2012 -13 Amended 2,845,000 FY 2012 -13 Estimate 2,837,000 FY 2013 -14 Final Adopted 2,905,000 % of General Fund 5.6% % Change from FY 2012 -13 Amended 2.1% Franchise fees are received from cable, solid waste, water, gas and electricity franchisees that operate in the City. The fees range from 1% to 12% of the franchisee's gross revenues depending on each particular agreement. As shown in the graph below, these revenues are relatively steady and not sensitive to economic fluctuations. Franchise Fees Collection Trend c 0 __ $3.0 $ Z.5 $ Z.0 $1.5 $1.0 $0.5 $0.0 ti ti ti ti h 01 � f � ti w ti g o� otiti °titi oti� ti ti ti Franchise fee revenues, are up 0.2% compared to last year and are projected to end the year at $2,837,000, slightly below budgeted levels. The FY 2013 -14 estimate assumes a 2.4% increase compared to the FY 2012 -13 year -end projection in line with prior year trends. Rate increases including PG &E (5 %), Cal Water (14 %), and San Jose Water (21.5% - pending in the Public Utilities Commission) will have a slight impact on revenues. 99 OTHER TAXES FY 2011 -12 Actual 1,336,712 FY 2012 -13 Amended 1,558,000 FY 2012 -13 Estimate 1,634,000 FY 2013 -14 Final Adopted 2,700,000 • of General Fund 5.2% • Change from FY 2012 -13 Amended 73.3% Other taxes are comprised of business license taxes, construction taxes, and property transfer taxes. As shown in the graph, business license taxes are relatively steady while construction and property transfer taxes are extremely volatile and sensitive to economic fluctuations. 1,000 900 o Boo 700 600 500 400 300 200 100 0 Other General Fund Taxes CollectionTrend �ti ��: ��• �a �� • �$ �� °tip °tip: °tiff ti ti ti ti ti ti ti ti ti ti ti ti - CONSTRUCTION TAX -BUSINESS LICENSE TAX - PROPERTY TRANSFER TAX Major construction projects, including new structures at Vallco Mall, the Adobe Mixed - Use project, AMC Theaters, and Whole Foods made this revenue peak in FY 2006 -07. Revenue plummeted during the great recession but has been increasing since 2010 -2011 given major construction projects coupled with a strong housing recovery. Construction revenues are up 360% compared to last year due to the Rosebowl project. Business taxes and transfer tax collections are also up compared to last year 6.6% and 0.8 %, respectively. With the Main Street, Homestead, Apple Alves Cafe, and Biltmore projects expected to generate one -time construction tax revenues of $1.3 million in FY 2013 -14, revenue estimates are projected to increase 65.2% compared to current year projections. 100 CHARGES FOR SERVICES FY 2011 -12 Actual 2,880,399 FY 2012 -13 Amended 2,099,000 FY 2012 -13 Estimate 3,800,000 FY 2013 -14 Final Adopted 4,514,660 • of General Fund 8.7% • Change from FY 2012 -13 Amended 115.1% This category accounts for charges to users of City services funded by the General Fund. The City attempts to recover the cost of the services such as recreation fees and planning, zoning, and engineering permit processing for new property development. As such, this revenue source is sensitive to economic fluctuations, category are up 39% compared to last year. Large development projects (Rosebowl, Main Street, and Biltmore) are expected to generate large one -time revenues over the next two years. Beginning in FY 2013 -14, enterprise funds, internal service funds, and special funds will also be charged for overhead services previously as shown in the graph to the right. Revenues in this Charges for Services Collection Trend $4,000 -9 $3,500 v $3,000 $2,500 $2,000 $1,500 $1,000 $500 $0 tioo� tioo� X004 tioo� tioo� tioZA ryooro tioCP ryotio �otiti �otiti tio~� ti �p �� PIP o101;1; otiti ti ti ti ti ti ti ti ti ti ti ti subsidized by the General Fund. These cost allocation plan (CAP) charges are expected to generate $1,032,660 in FY 2013 -14. In addition, revenue previously allocated to the Miscellaneous Revenue category will be allocated to Charges for Service for accuracy. Given anticipated one -time development project revenues and new CAP charges, Charges for Service are estimated to generate $4,514,000 in General Fund revenue, an 18.8% increase compared to FY 2012 -13 year -end projections. 101 LICENSES & PERMITS FY 2011 -12 Actual 2,900,936 FY 2012 -13 Amended 4,346,000 FY 2012 -13 Estimate 3,250,000 FY 2013 -14 Final Adopted 3,480,000 • of General Fund 6.7% • Change from FY 2012 -13 Amended - 19.9% Licenses and permits include fees for reviewing building plans, building inspections, construction, tenant improvements, and commercial /residential installations for compliance with state and municipal building codes. Past referendums limited the height and density of new construction and building of condominium housing. Some residential developers have hesitated to invest in Cupertino for fear that their project will not be approved or will be reversed by voter referendum. In addition, many projects were delayed due to difficulties with financing or leasing given the recession. This is reflected shown in the table below. Licenses & Permits Collection Trend N $4.0 o $3.5 $2.5 $2.0 $1 -5 $1.0 $0s $0.0 vO�ti n"s '65 pooh NOpo ryoo� XfQ vZ$ �OyO �otiti ��'y voy� �oy� ti ti ti ti ti ti ti ti ti ti ti ti ti in the lower number of residential construction activity While permits are down, two large residential projects (Rosebowl and Biltmore expansion) have generated significant permit revenues in FY 2012 -13. Construction valuation for commercial projects is up 33% compared to last year mostly due to the Main Street project. Overall, revenues in this category are up 16% in the current year compared to last year. Commercial permit activity is projected to remain strong in FY 2013 -14 with projected revenues of $3 480 000 h' h t 2011 -2012 (Feb 2012) NUMBER OF PERMITS SFD / Duplex 325 210 Apartment 47 41 CONSTRUCTION VALUATION Commercial $100 million $71 million Industrial 0 0 $94 million 33% 0 0 102 w is represen s an increase of 7.1% compared to current year projected levels. This increase is partially attributable to a fee increase approved by Council on April 2, 2013. USE OF MONEY AND PROPERTY FY 2011 -12 Actual 647,858 FY 2012 -13 Amended 875,000 FY 2012 -13 Estimate 650,000 FY 2013 -14 Final Adopted 660,000 • of General Fund 0.8% • Change from FY 2012 -13 Amended - 24.6% The use of money and property category is comprised of General Fund interest earnings as well as facility and concession rental income of City -owned property. The City's portfolio is approximately $55 million. The volatility in this revenue category is the result of investment earnings as rental income is fairly steady. Investment earnings are a function of the amount of excess cash available for investment, current interest rates, and composition of Use of Money and Property Collection Trend m $2,500 $2,000 investments. The City's investment FE $1,500 policy requires investments to be made in this order of priority: safety, $1,000 liquidity, and yield. The $500 unprecedented turmoil in the $0 financial markets and state cash flow o °� o °� o°° od, o°`° 0 °1 0°� o°e oti° otiti oti� oti� N ti� �� <-f �ti �� ti �� ti� ti� problems necessitated a weighting ti� ti� ti� tioo ti� tioo ti� ti� �� tioti yoti tioti of the portfolio toward safety and lower average yields. The Federal Reserve has kept short -term interest rates down to almost zero and has increased the money supply to unfreeze credit markets and spur the economy. As a result, the rate of return was 0.26% in the last quarter. Investment earnings are expected to be low until the Federal Reserve increases interest rates. Economists predict this will to occur in FY 2014 -15 when the unemployment rate is projected to fall below 6.5 %. Revenue in this category is estimated to remain relatively flat in FY 2013 -14 at $660,000 or 1.5% above current year -end projections. 103 FINES AND FORFEITURES FY 2011 -12 Actual 661,899 FY 2012 -13 Amended 650,000 FY 2012 -13 Estimate 629,000 FY 2013 -14 Final Adopted 620,000 • of General Fund 0.7% • Change from FY 2012 -13 Amended -4.6% Fines and forfeiture account for revenues generated from vehicle, parking, and miscellaneous code violations carried out by the County Sheriff and by the City's Code Enforcement officers. The recent downtrend in County fines resulting from lower court assessed fines and forfeitures $soo � Soo $600 Wo Snoo $300 $200 swo $o Fines & Forfeitures Collection Trend e1 e tie e tie 1 19 tie rya? 1 101 _COUNTY FINES - PARKING FINES -ADM IN CITATIONS INTERGOVERMENTAL had leveled off in recent years. In addition, parking fines have been steadily decreasing. Currently, parking fines are down 22% compared to last year given two Sheriff Officers were taken off the traffic unit for two months. Fines and forfeiture revenue is expected to remain relatively flat in FY 2013 -14 at $620,000. FY 2011 -12 Actual 413,146 FY 2012 -13 Amended 315,000 FY 2012 -13 Estimate 426,000 FY 2013 -14 Final Adopted 265,000 • of General Fund 0.5% • Change from FY 2012 -13 Amended - 15.9% Intergovernmental revenues are made up of federal, state, and regional grants, including the COPS grant, and miscellaneous intergovernmental revenue. The FY 2013 -14 estimate assumes only ongoing grant revenue. Additional grant revenue will be recognized as it is received. 104 MISCELLANEOUS FY 2011 -12 Actual 294,744 FY 2012 -13 Amended 100,000 FY 2012 -13 Estimate 145,000 FY 2013 -14 Final Adopted 38,000 • of General Fund 0.0% • Change from FY 2012 -13 Amended -62.0% Miscellaneous revenues previously included the sale of City property and Specific revenues such as development fees from certain projects and entities. The fees related to specific revenues will be allocated to the Charges for Service category beginning in FY 2013 -14. The FY 2013 -14 estimate is based on the anticipated sale of land to an adjacent property owner. 105 General Fund Expenditures Estimates for the FY 2013 -14 General Fund expenditures are based upon anticipated personnel and non - personnel cost increases. This year department budgets reflect actual projected costs based on a 3 year actual trend and any anticipated/known increased costs in FY 2013 -14. In addition, most budgets were given additional funds for any unexpected expenditures. As shown in the chart below, FY 2013 -14 expenditures are estimated at $57.5 million, a 15.2% increases over the FY 2012 -13 Amended Budget and 23.4% higher than FY 2012 -13 year -end estimates. Personnel Costs Employee Compensation Employee Benefits Total Personnel Costs Non - Personnel Costs Materials Contract Services Contingencies Cost Allocation Other Uses Capital Outlay & Sp Projects Total Non - Personnel 2011 -2012 2012 -2013 2012 -2013 2013 -2014 Percent 12,283,422 15,333,345 14,674,230 Final -16.2% Actuals Amended Estimate Adopted Change $11,564,195 $12,852,619 $11,650,000 $11,954,742 -7.0% 4,934,998 5,558,078 4,990,000 5,075,873 -8.7% 16,499,193 18,410,697 16,640,000 17,030,615 -7.5% 3,098,779 3,652,884 3,000,000 3,546,528 -2.9% 12,283,422 15,333,345 14,674,230 12,827,522 -16.2% 0 0 0 1,162,522 100.0% 2,561,630 2,638,770 2,638,770 4,140,179 36.3% 0 0 0 1,256,000 100% 403,360 1,143,872 900,000 3,031,100 165.0% 18,347,191 22,768,871 21,213,000 25,983,851 14.1% Transfers 68,000 8,725,000 8,725,000 14,505,804 66.0% TOTAL EXPENDITURES $34,914,384 $49,904,568 $46,578,000 $57,500,270 15.2% The largest General Fund operating expenditure categories include personnel costs (29.6 %), transfers to other funds (25.2 %), and contract services (22.3 %) as illustrated in the FY 2013 -14 General Fund Expenditures by Category chart on the next page. Personnel Costs Personnel costs total $17.0 million in FY 2013 -14, comprising 29.6% of General Fund expenditures. These costs are made up of salaries and compensation for benefitted staff (70 %), retirement benefits (19 %), and other fringe benefits (11 %), including health coverage. Costs were calculated by taking an extract of payroll system information. This individual position - level information was then reviewed, corrected, and updated by 106 FY 2013- 14 General Fund Expenditures by Category Capital outlay & Special Projects 5% Other Use 2% Cost Allo 7% Net Transfers Personnel Costs 7 ri% OQQ Contingencies 2% aterials 6% each department to include current vacancies and filled positions, accurate salary step status, as well as any position reallocations. Also, all categories of benefit costs in the coming year were projected. The most recent retirement plan and health plan information for each position was also updated from the payroll system. Not included in personnel costs, is the ongoing contribution for retiree healthcare ($1.7 million), which is included in the transfers category. The chart to the right shows the increases for retirement, vision, dental, and life insurances that were assumed in developing FY 20013 -14 personnel budgets. Although no agreement has been reached between the City and its bargaining units, a 3% increase in total compensation is included in the Final Budget as an estimate. A total of 133.85 FTEs are budgeted in FY 2013 -14, down from 140.06 in FY 2012 -13. This net reduction of 7.21 FTE represents a 5.1% decrease in staffing. As a result, budgeted personnel costs are increasing only 0.2% compared to the FY 2012 -13 projections despite estimated cost increases. The decrease in staffing is mainly due to the transfer of City Channel and the City Website from the General Fund to an Internal Service Fund (ISF), which resulted in the reallocation on 4.10 FTE from the General Fund to the new ISF. In addition, as Anticipated Benefit Cost Increases Increase Life Insurance 3.60% Accidental Death & Dismemberment Insurance 3.60% Vision Insurance 4.30% Retirement 3.40% Total Compensation (estimate) 3.00% part of the development of the FY 13 -14 Final Adopted Budget, staff reviewed the sources of funding staff was currently being charged to resulting in some employees being reallocated from the General Fund to an Enterprise, Internal Service or Special Revenue fund. Lastly, the 107 Final Budget eliminates defunds some vacant positions and recognizes savings from full -time positions that are being permanently filled by part -time staff. Non - Personnel Non - personnel costs total $26.0 million in FY 2013 -14, comprising 45.2% of General Fund expenditures. These costs are made up of contractual services (49.4 %), cost allocation charges (15.9 %), materials (13.6 %), capital outlays and special projects (11.7 %), other uses (4.8 %), and program contingencies (4.5 %). Costs were developed based on actual expenditures in prior years, and then adjusted for FY 13 -14 funding needs. One -time projects were moved to a separated category in FY 13 -14 to ensure that expenditure trends reflect ongoing expenditure needs. This new approach has led to decreases in ongoing expenditures for contract services (16.2 %) and materials ( -2.9 %) compared to the current year Amended Budget. Given this tightening of budgeted expenditures, contingencies totaling 15.0% of the total General Fund budget for contractual services and supplies and materials have been established. This contingency level is recommended by the Government Finance Officers Association. Of the 15.0% contingency, 10.0% is allocated proportionately amongst operating programs based on each program's share of General Fund budget for contractual services and supplies and materials. The remaining 5.0% will be allocated to the City Manager's Discretionary Program. Program contingency budgets may be used to cover unanticipated program expenses at the department's discretion, while the use of the City Manager's Discretionary Program will require City Manager approval. This brings total contingencies to 15 %. This percentage is consistent with best practices adopted by the Governmental Accounting Standards Board (GASB) which recommends a 5 -15% contingency. Cost Allocation expenditures related to ISF charges for service mainly driven by the new Internal Service Fund for City Channel and City website. Changes in cost allocation methodologies in Information Technology and Workers' Compensation as described in the budget message also contributed to this increase. This change has resulted in $4.1 million in costs to the General Fund. 108 General Fund Transfers Transfers out represent transfers of monies out of the General Fund to various other funds. These transfers provide resources to the receiving fund to support operating and capital project costs. For Fiscal Year 2013 -14, budgets have been established for the following transfers. Fund Program Transfers Debt Service Debt Service $3,079,000 Total Debt Service Funds 3,079,000 Special Revenue Storm Drain Main Master Plan Update 75,000 Special Revenue Calabazas Crk (Bollinger) Outfall Repair 135,000 Special Revenue Non Point Source 135,000 Special Revenue HCD General Administration 68,952 Special Revenue CDBG- Capital Grants 66,852 Special Revenue Below Market Rate Housing 76,000 Special Revenue Street Pavement Maintenance 2,750,000 Special Revenue McClellan Sidewalk Improvements 250,000 Special Revenue Accessibility Transition Plan Update 50,000 Total Special Revenue Funds 3,606,804 Capital Projects Spts Ctr Tennis Court Retaining Wall 250,000 Capital Projects SCCP Chain MP- McClellan to SCB 300,000 Capital Projects Park Path Repairs Phase 3 90,000 Capital Projects Trail Resurfacing Sports Field Phase 3 30,000 Capital Projects McClellan Restroom & Site Access 110,000 Capital Projects Environ Ed Ctr -Solar PV System 50,000 Capital Projects Quinlan Fiber Installation 50,000 Capital Projects Senior Center Various Improvements 160,000 Capital Projects Sports Center Various Improvements 58,000 Capital Projects Civic Center Master Plan Projects 400,000 Capital Projects Public Bldg Solar Install- Service Center 310,000 Capital Projects Capital Improvement Reserve 3,126,500 Capital Projects Infrastructure Reserve 100,000 Total Capital Project Funds 7,034,500 109 Fund Program Transfers Enterprise Golf Course 230,000 Enterprise Sports Center 154,000 Total Enterprise Funds 384,000 Internal Service Information Technology 273,060 Internal Service Information Tech Equip Acquisition 59,940 Internal Service Government Channel 53,834 Internal Service Gov't Channel -- Special Project 4,500 Internal Service City Web Site 10,166 Internal Service Disability Claims 65,920 Internal Service Leave Payouts 234,080 Internal Service Retiree Medical Insurance 1,700,000 Total Internal Service Funds 2,401,500 TOTAL TRANSFERS $14,505,804 110 GENERAL FUND - RESERVES AND CLASSIFICATION OF FUND BALANCE The Government Accounting Standards Board (GASB) Statement No. 54 establishes five categories for the classification of fund balance: Non - spendable, Restricted, Committed, Assigned and Unassigned. Although only the General Fund is addressed in this section, Statement No. 54 applies to the Special Revenue and Capital Project funds as well. Non - spendable fund balance includes amounts that are not in a spendable form or are legally or contractually required to be maintained intact. Loans receivable or prepaid expenses comprise this category in the City. Restricted fund balance includes amounts that can be spent only for the specific purposes stipulated by constitution, external parties (such as creditors, grant providers or contributors) or through enabling legislation. Franchise fees collected for public, educational, and governmental access purposes comprise this classification. Committed fund balance includes amounts that can be used only for the specific purposes determined by a formal action of the government's highest level of decision - making authority, such as the City Council. Commitments may be changed or lifted only by the government taking the same formal action that imposed the constraint originally. The City has no fund balance in this category. Assigned fund balance is comprised of amounts intended to be used by the government for specific purposes that are neither restricted nor committed. Intent can be expressed by the governing body or by an official body to which the governing body delegates the authority. Reserves discussed in the Reserve and Use of One Time Funds Policy are assigned to this classification. General Fund assigned reserves at June 30, 2013 are projected to be at policy levels. Unassigned fund balance is the classification for the General Fund and includes all amounts not contained in the other classifications. Unassigned amounts are technically available for any purpose. 111 FISCAL YEAR 2013 -14 FINAL ADOPTED BUDGET GENERAL FUND BALANCE CLASSIFICATION Non Spendable 12,500,000 12,500,000 12,500,000 - Loans Receivable $937,011 $ 937,011 $937,011 $937,011 Prepaid Items 66,428 66,428 66,428 66,428 Total Non Spendable 1,003,439 1,003,439 1,003,439 - 1,003,439 Restricted 500,000 - 500,000 One Time Revnue Public Access Television 695,564 695,564 695,564 695,564 Total Restricted 695,564 695,564 695,564 - 695,564 Committed None in this classification - - - - Total Committed - - - - - Assigned Economic Uncertainty I 12,500,000 12,500,000 12,500,000 - 12,500,000 Economic Uncertainty 11 1,400,000 1,400,000 1,400,000 - 1,400,000 Economic Fluctuation 2,000,000 2,000,000 2,000,000 - 2,000,000 PERS 500,000 500,000 500,000 - 500,000 One Time Revnue 1,329,297 - - - - Equipment Fund Loan for 1A 504,497 - - _ Reserve for Encumbrances 172,659 172,659 172,659 172,659 Revenue Liability - - 3,920,000 3,920,000 General Building 357,449 357,449 Total Assigned 18,406,453 16,400,000 16,572,659 4,450,108 20,850,108 Unassi=gned 6,496,719 2,766,432 14,010,513 - 4,416,454 TOTAL FUND BALANCE $26,602,175 $20,865,435 $32,282,175 $4,450,108 $26,965,565 112 Five Year Budget Forecast Five -Year General Fund Forecast The financial forecast is a planning tool that helps staff identify important trends and anticipate the longer term consequences of budget decisions. The forecast tools can be been instrumental in modeling the effects of such recent issues as rising retirement system costs, increases in employee compensation, and potential scenarios of future revenue performance. The forecast is not a plan but a model based on cost and revenue assumptions that are updated regularly as new information becomes available. Of these components, future costs projections based on known costs, are relatively reliable. Revenue forecasts, on the other hand, are based on assumptions related to future economic conditions, which are fraught with uncertainty. Economic forecasts in the financial markets and the media swing from optimistic to pessimistic on a seemingly daily basis and demonstrate the difficulties of committing to a particular prediction of the future. For this reason the forecast should be updated regularly. A discussion of both the national and local economic outlooks used to develop the revenue estimates for the 2013 -2014 Forecast is discussed below. Key economic forecasts were reviewed in the development of the revenue estimates, including the national, State and regional economic forecasts produced by the Congressional Budget Office, California's Legislative Analyst's Office (LAO), Beacon Economics, and City of San Jose. The City also uses a sales tax consultant to assist in the development of sales tax revenue estimates. While economic conditions are the primary drivers for economically sensitive revenues like the sales tax and property tax categories, performance is primarily driven by other factors for non - economically sensitive categories such as the utility user tax and franchise fee categories. These revenue categories are more heavily impacted by rate changes, energy prices, and consumption levels. Collections from local, State, and federal agencies are primarily driven by the grant and reimbursement funding available from these agencies. As a result, these General Fund revenues experience no significant net gain or loss in times of an economic expansion or slowdown. All revenue projections based upon a careful examination of the collection history and patterns as they relate to such factors as seasonality and performance in the economic environment that the City is most likely to encounter in the coming year. National Economic Outlook Moderate Economic growth is likely during the next two to three years, according to several economic forecasts. Growth will be driven by the housing market recovery and, over the long term, the expansion of domestic energy production resulting from the boom in natural gas. With interest rates at historic lows and monthly rents on the rise, many are entering the housing market and developers are responding to this increase in demand. This recovery is also expected spur construction jobs and demand for materials and components, such as appliances, many of which are domestically produced. 113 Economists are expecting the growth in the economy to be hampered by economic weakness abroad, automatic federal spending or sequester cuts, and recent tax hikes. Europe and Japan are still in recession and growth is slowing in emerging markets like Brazil, China, and India causing a slowdown in demand for U.S. exports.' At the federal level, the automatic spending cuts that took effect on March 1, 2013 are estimated to reduce federal spending by $600 billion (equivalent to 4% of the economy) over the course of the forecast period. The effects of sequestration along with the expiration of a 2 percentage -point cut in the Social Security payroll tax and increase in tax rates on income above a certain threshold are expected to suppress economic growth, according to the Congressional Budget Office .2 Cupertino Economic Outlook The outlook for Cupertino and the Silicon Valley overall is positive in the near term, with growth likely to level off in the out years of this Forecast. Given the Silicon Valley's concentration of high tech companies, the strength in the technology sector as well as continued improvement in the housing sector are expected to grow the local economy through 2014. Property taxes, in particular, are expected to have a strong performance through FY 2014 -15 then temper as interest rates begin to rise. Current residential construction projects already in the pipeline are expected to continue generating strong development - related revenue for the City's coffers. Commercial construction is also expected to generate large one -time dollars through FY 2013 -14. However, these on -time revenues are projected to level off in FY 2014 -15. Development projects that have yet to be approved and permitted were not included in this Forecast out of prudence. It would be risky to rely on these one -time revenues given uncertainty around timing and general volatility of development projects. Additionally, the Forecast assumes sales tax revenue will drop in FY 2013 -14 with steady growth in the out years. Cupertino will be losing two of its top three sales tax generators in FY 2013 -2014, which will reduce ongoing sales tax revenue by approximately $2.0 million. At the same time, double -digit growth in business -to- business sales tax driven by strong growth in the technology sector is not expected to continue. Instead, the Forecast assumes steady growth in the out years. As issues related to the Federal Budget and U.S. debt are addressed, state and local economies could be negatively impacted. One fear is that cuts in defense could impact the local technology industry. The City is currently in a dispute with the Board of Equalization over repayment of past sales tax receipts from a top sales tax generator that were allegedly disbursed incorrectly to the City. If the City were required to fully repay, the total cost would be $10.6 million plus any additional revenue collected in the current year ($1.8 million estimated for FY 2012 -13). The Forecast 1 The UCLA Anderson Forecast for the Nation and California, "Beyond the Cliff," December2012. 2 "The Budget and Economic Outlook: Fiscal Years 2013 to 2023." Congressional Budget Office, February 2013. 114 assumes that a reserve is built up over the forecast period to prepare for this possibility and that no additional sales tax receipts are generated from this company. In summary, the slow but steady recovery from the great recession is expected to continue impacting the City's revenue performance. The economically sensitive revenues, such as sales tax and property tax receipts, are expected to experience moderate growth over the forecast period. Development - related revenue such as licenses and permits, construction tax, and charges for service are expected to be strong in FY 2013 -14 due to one -time projects. However, these revenues are expected to drop in the out years once these one -time projects are complete. As shown in the chart on the next page, operating expenditures are expected to exceed operating revenues in the first two years of the forecast. In addition, reserve levels are projected to increase as the City proactively prepares for future expenditure liabilities. Therefore, fund balance will needed to balance the budget in the next two year. This is expected to reduce the current year estimated fund balance level of $14.0 million down to a low of $518,000 in FY 2014- 15, slightly above the minimum fund balance policy level. Fund balance is expected to increase to $7.5 million by the end of the forecast period. 115 FY 12 -13 FY 13 -14 FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 Final Estimate Adopted Forecast Forecast Forecast Forecast BEGINNING FUND BALANCE Assigned /Other $20,105,456 $18,271,662 $22,549,111 $23,936,662 $26,531,662 $28,751,662 Unassigned 6,496,719 14,010,513 4,416,454 513,482 1,894,563 4,259,800 TOTAL BFB 26,602,175 32,282,175 26,965,565 24,450,144 28,426,225 33,011,462 Revenue 52,258,000 52,188,660 50,401,000 52,201,000 53,892,000 55,649,000 Expenditures (46,578,000) (57,505,270) (52,916,421) (48,224,919) (49,306,763) (50,248,152) NET REV /EXP 5,680,000 (5,316,610) (2,515,421) 3,976,081 4,585,237 5,400,848 ENDING FUND BALANCE Assigned /Other 18,271,662 22,549,111 23,919,111 26,889,111 29,109,111 31,229,111 Unassigned 14,010,513 4,416,454 531,033 1,537,114 3,902,351 7,183,199 TOTAL EFB $32,282,175 $26,965,565 $24,450,144 $28,426,225 $33,011,462 $38,412,310 115 General Fund revenues (exclusive of Beginning Fund Balance) are shown to increase from $52.2 million in FY 2013 -14 to $55.6 million in FY 2017 -18, with an average annual growth rate of 1.68% per year. Each General Fund revenue category is discussed in the material that follows. FY 12 -13 FY 13 -14 FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 Final Estimate I Adovted i Forecast Forecast Forecast Forecast Sales Tax $17,602,000 $16,215,000 $16,864,000 $17,555,000 $18,257,000 $18,987,000 The City's sales tax heavy reliance on the volatile business -to- business sector has made it vulnerable to large swings in revenue. Currently, the City's largest three sales tax generators— $20.0 o $18.0 E $16.0 $14.0 u c $12.D rc$10.0 $8.0 $60 Five -Year Sales Tax Forecast all technology companies — account for approximately 71% of the City's total sales tax. With the loss of two of those top three sales tax generators, overall sales tax is projected to decrease by 7.9% in FY 2013 -14 compared to the FY $4.0 2012 -13 year -end estimated level. $2.0 Moderate growth in base sales tax $0.0 1111""IIHM �1ti13 Fy�31h F�'°�y F,lh�6 Fy�61' F�'�1$ revenues are then anticipated to grow moderately at a rate of approximately 4% annually in the out years. As shown in the chart below, sales taxes are expected to recover from this loss by the end of the forecast period. Given the volatility of business -to- business revenue, which accounts for 75% of the City's sales tax, a key goal of the City's long -term fiscal strategic plan is to diversify by building up the general retail and food product sectors. Development projects such as the Rosebowl and Main Street Cupertino are expected to generate new or replacement retail. Once complete, these developments should help balance retail sales with business -to- business revenues. FY 12 -13 FY 13 -14 FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 Final Estimate . Adovted . Forecast . Forecast . Forecast Forecast Tax $14,433,000 $13,138,000 $13,926,000 $14,622,000 $15,207,000 $15,815,000 The strong housing recovery is projected to continue through FY 2014 -15 with year- over -year growth in property tax receipts of about 6 %. Given the Federal Reserve's intention to keep interest rates low until unemployment falls to 6.5 %, it is anticipated strong growth for the next two years with annual growth tapering to 4% by the end of the forecast period. 116 Our projections align with the LAO forecast, which anticipates the recent strength in the housing sector to continue throughout the Five -Year Property Tax Forecast $18.0 forecast period with an uptick in housing 2 $16.0 starts and strong growth in assessed value C $14.0 $12.0 in the 5% range.3 The assessed value of C $10.0 real property is anticipated to grow a $8.0 roughly 7% according to data released by $6.0 $4.0 the Santa Clara County Assessor's Office. $2.0 $0.0 FY 12 -13 FY 13 -14 FY 14-15 FY 15 -16 FY 16-17 FY 17 -18 FY 12 -13 FY 13 -14 FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 Final Estimate Adopted Forecast Forecast Forecast Forecast Transient Occupancy $3,697,000 $4,400,000 $4,550,000 $4,682,000 $4,808,000 $4,938,000 Transient occupancy tax collections are estimated to increase by 19% in both the 1 $6.0 current year and in FY 2013 -2014 a $5.0 due to the increase number of T rooms resulting from the opening $4.0 a of the new Aloft Hotel in a $3.0 December 2012 coupled with } $2.0 higher occupancy and room rates $1.0 given strong business -to- business $0.0 activity. Five -Year TOT Forecast FY 12 -13 FY 13 -14 FY 14 -15 FY 15 -16 FY 16-17 FY 17 -18 The forecast assumes that out year growth tracks with the projected national gross domestic product (GDP) as a proxy for economic activity. Available economic forecasts project annual GDP grow to be 3.4% in FY 2014 -15 and fall to 2.7% by the end of the forecast period. Licenses & Permits FY 12 -13 FY 13 -14 Final Estimate Adopted $3,250,000 $3,480,000 FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 Forecast Forecast Forecast Forecast $2,910,000 $2,994,000 $3,075,000 $3,158,000 3 "The 2013 -14 Budget: California's Fiscal Outlook." Legislative Analyst's Office, November 2012. 117 Licenses and Permit collections are expected to continue its strong growth in the first year of the forecast as plan $4.0 $3.s check fees and building permit fees are collected for the large projects currently $2.5 in the pipeline. These projects include: 1 $2.0 the Mains Street mixed use project, $1.5 Biltmore mixed use project, Apple $1.0 $o.s Alves Cafe, and the Homestead $0.0 shopping center. Five -Year Licenses & Permits Forecast 13 � .ys 41 1$ Anticipated projects that have yet to be approved and or permitted are not included in this forecast as it would be risky to rely on these one -time revenues. On one hand, delays are common and the City would run the risk of having to pare down budgeted expenditures if delays occurred. In addition, financing issues have thwarted large projects in the past. This year, the City was forced to reduce budgeted expenditures by $16 million when budgeted Apple 2 Campus revenue was not received. By excluding planned development projects that have yet to be approved and permitted, the City reduces its exposure to this volatile revenue source. The forecast assumes that out year growth tracks with projected national GDP as a proxy for economic activity. FY 12 -13 FY 13 -14 FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 Final Estimate Adopted Forecast I Forecast Forecast Forecast for Services $3,800,000 $4,514,660 $2,872,000 $2,927,000 $2,983,000 $3,043,000 Charges for services collections are expected to increase in FY 2013 -14 due to planning, zoning, and engineering permit fees related to development projects. As these projects are completed, revenues are expected to go down to base levels and track with growth in GDP. _ $5.0 `2 $4.5 :-E $4.0 $3.5 $3.0 ' $2.5 $2.0 $1.5 $1.0 $0.5 $0.0 Five -Year Charges for Services Forecast 46 11 1`b IV gyp' Q� ��, In addition, new cost allocation charges being implemented in FY 2013 -14 are expected to increase collections by about $1.0 million ongoing. 118 Utility user taxes are not sensitive to economic fluctuations as they are based on usage and rates. The forecast factors in known rate increases then assumes steady annual growth of 1% based on historical trend data to account for increases based on usage. Franchise fee agreements are not anticipated until 2015 when the solid waste management contract is up for renewal. Given that the majority of these franchise fee agreements have escalators based on CPI, our forecast assumes annual growth in collections tracks with CPI. Other taxes made up of construction, property transfer, and business license taxes are estimated to peak in FY 2013 -14 given a $1.4 million in anticipated construction taxes from the Rosebowl, Biltmore, Homestead, Apple Alves Cafe, and Main Street projects. The Forecast assumes collections to go down to base levels in FY 2014 -15 and track with GDP growth in the out years. Intergovernmental taxes are assumed to remain at base levels throughout the forecast period. Only ongoing grants are assumed in the Forecast. Use of money and property is expected to remain relatively flat throughout the forecast period with assumed annual growth of approximately 1.5% based on the City's current conservative investment strategy. While interest rates are expected to increase beginning in FY 2014 -15, the Forecast will not be updated to account for interest rate increases until the Federal Reserve makes an announcement on when and how much rates will increase. Fines and Forfeitures have been trending down in the last few years. However, based on service enhancements included in the Sheriff's contract beginning in FY 2014 -15, collections are not anticipated to continue falling. The Forecast assumes collections remain flat in the out years. Miscellaneous and non - operational revenue assumed in the Forecast is based on estimated collections from the sale of land to an adjacent property owner in FY 2013 -14 and revenue from the repayment of General Fund loan. Specific revenues related to development fees from certain 119 FY 12 -13 FY 13 -14 FY 14 -15 FY 15 -16 FY 16 -17 FY 17 -18 Final Estimate Adopted . Forecast Forecast Forecast Forecast Utility User Tax $3,143,000 $3,253,000 $3,286,000 $3,319,000 $3,352,000 $3,386,000 Franchise Fees 2,837,000 2,905,000 2,954,000 3,010,000 3,067,000 3,128,000 Other Taxes 1,634,000 2,700,000 1,438,000 1,480,000 1,520,000 1,561,000 Intergovernmental 426,000 265,000 265,000 265,000 265,000 265,000 Use of Money & Property 650,000 660,000 670,000 680,000 690,000 700,000 Fines & Forfeitures 629,000 620,000 620,000 620,000 620,000 620,000 Miscellaneous /Non -Op 157,000 38,000 46,000 47,000 48,000 48,000 Utility user taxes are not sensitive to economic fluctuations as they are based on usage and rates. The forecast factors in known rate increases then assumes steady annual growth of 1% based on historical trend data to account for increases based on usage. Franchise fee agreements are not anticipated until 2015 when the solid waste management contract is up for renewal. Given that the majority of these franchise fee agreements have escalators based on CPI, our forecast assumes annual growth in collections tracks with CPI. Other taxes made up of construction, property transfer, and business license taxes are estimated to peak in FY 2013 -14 given a $1.4 million in anticipated construction taxes from the Rosebowl, Biltmore, Homestead, Apple Alves Cafe, and Main Street projects. The Forecast assumes collections to go down to base levels in FY 2014 -15 and track with GDP growth in the out years. Intergovernmental taxes are assumed to remain at base levels throughout the forecast period. Only ongoing grants are assumed in the Forecast. Use of money and property is expected to remain relatively flat throughout the forecast period with assumed annual growth of approximately 1.5% based on the City's current conservative investment strategy. While interest rates are expected to increase beginning in FY 2014 -15, the Forecast will not be updated to account for interest rate increases until the Federal Reserve makes an announcement on when and how much rates will increase. Fines and Forfeitures have been trending down in the last few years. However, based on service enhancements included in the Sheriff's contract beginning in FY 2014 -15, collections are not anticipated to continue falling. The Forecast assumes collections remain flat in the out years. Miscellaneous and non - operational revenue assumed in the Forecast is based on estimated collections from the sale of land to an adjacent property owner in FY 2013 -14 and revenue from the repayment of General Fund loan. Specific revenues related to development fees from certain 119 projects and entities will be allocated to the Charges for Service category beginning in FY 2013- 14. Personnel Costs Non - Personal (ongoing) Non - Personal (one -time) Total Non - Personnel Transfers Total FY 12 -13 FY 13 -14 FY 14 -15 Final Estimate Adopted Forecast FY 15 -16 FY 16 -17 FY 17 -18 Forecast Forecast Forecast $16,640,000 $17,030,615 $17,648,826 $18,198,208 $18,776,679 $19,400,005 1 17,677,230 21,696,751 22,065,596 22,440,711 22,867,084 23,307,148 1 100 0 0 0 0 1 21,213,000 25,988,851 22,065,596 22,440,711 22,867,084 23,307,148 1 7.586.000 7.663.000 7 $46,578,000 $57,505,270 $52,916,421 $48,224,919 $49,306,763 $50,248,152 An in -depth analysis of the General Fund expenditure categories was completed to develop the FY 2013 -14 expenditure estimates included in this Forecast. As displayed in the chart above, General Fund expenditures are projected to increase from $57.5 million in FY 2013 -14 to $50.2 million in FY 2017 -18, with an average growth rate of -2.4% per year. It is important to note that the Forecast is adjusted to eliminate one -time additions /deletions and annualize partial year allocations that were included in the 2012 -2013 Adopted Budget. Various one -time additions totaling $4.3 million scheduled to expire in June 2014 were eliminated in the out years of the Forecast. The following discussion focuses on the assumptions used for estimating each of the expenditure categories in the General Fund Forecast. Personnel Expenditures While personnel costs in FY 2013 -14 are decreasing due to reallocations and position eliminations, costs are projected to increase 3.3% annually in the out years of the Forecast. As discussed in more detail below, these cost increases are driven mostly by assumed changes in salary and retirement costs. Salary and Compensation The City is currently negotiating employee salary and benefits with its bargaining units. While the Final Budget assumes a 3% increase in total compensation, it is possible the forecast will need to be amended based on the final results of the negotiations. Personnel costs (assuming the 3% increase in total compensation) are projected to grow 2.7% annually over the forecast period 120 mostly due to salary step increases. A 2% increase for part -time salary increases is also assumed. Health Benefits Health benefits account for about 9% of all personnel costs in the General Fund, mostly made up of health insurance costs. Given that the City pays employees a fixed dollar amount for health and dental insurance costs, as opposed to covering a percentage of premiums, cost increases in health and dental are fully absorbed by employees. A 2% escalator is assumed vision coverage, which is fully paid for by the City with no employee contribution. While not factored into the forecast, there is uncertainty around how the implementation of the Affordable Care Act (ACA) will affect the City. Beginning in 2018, the so called "Cadillac Tax' will impose an excise tax for any employer- sponsored health coverage whose value exceeds $10,200 per year for individuals and $27,500 for families. A 40% excise tax will be imposed on the amount that exceeds the predetermined thresholds. Most of the City's current health plans would fall under the definition of a Cadillac plan, which would increase the City's cost of providing health benefits to employees. Retirement Benefits The chart below shows the current breakdown of retirement costs borne by the City and employees for the three retirement tiers. Virtually all employees in the City are currently covered under the Tier 1 retirement system. Savings from the Tier 2 and Tier 3 are not expected to be substantial for another 10 -15 years. 2.7% @ 55 I 21.058% 6.00% 27.058% 2.00% 29.058% Highest Year 2% @60 II Highest 3 Yr 21.058% 5.00% 26.058% 2.00% 28.058% III I High st 3 Yr I 21.058% I 0.75% I 21.058% I 6.25% I 27.308% i Significant investment losses experienced by CalPERS during the great recession resulted in overall funded status of the retirement system dropping to 60.8 %.4 Given the economic recovery, the funded status of the system has improved to 70 %.5 However, the desired goal is 100% funded status, where assets on hand are equal to the desired level of assets needed to pay 4 CalPERS Pension & Health Benefits Committee, Agenda Item 9A: Amortization Periods and Smoothing Methods for Retirement Trust Funds. April 16, 2013. 5 See Footnote #1. 121 pension benefits. After a thorough analysis, Ca1PERS actuaries determined the retirement system was at significant risk of falling to dangerously low funded status levels under existing actuarial policies. This prompted the Ca1PERS Board to adopt revised actuarial policies that aim to return the system to 100% funded level within 30 years. The new method includes changing the asset smoothing period from 15 years to 5 years and paying gains and losses over a fixed 30 year period with a 5 -year ramp up at the beginning of the 30 -year period and a 5 -year ramp down at the end. The new method is expected to increase public agency retirement contributions beginning in FY 2015 -16. CalPERS has yet to provide the City with estimated contribution rates that factor in the new smoothing methodology. Staff, therefore, reviewed the Ca1PERS reports on the proposed method, which provided models of how the proposed change could affect public agency retirement rates. Based on staff's preliminary estimates, the average annual retirement rate increase assumed in the Forecast is 6.4 %. Rates are predicted to level off after the 5 -year ramp up period, which will begin in FY 2015 -16. Other Benefits The Forecast assumes an annual 2% cost escalator for life insurance, long -term disability insurance, and the employee assistance program. Workers' compensation costs vary widely depending on the number and type of claims, which makes these costs very hard to predict. The forecast assumes a 5% annual increase. No increases were forecasted for the following benefits: car allowance, internet allowance, excess medical pay, stand by pay and recreation bucks. Non - Personnel Expenditures Non - personnel expenditures in FY 2013 -2014 were adjusted to remove one -time uses and build forecast projections off of base levels. For the out years of the Forecast, a growth rate based on projected CPI has been assumed from the FY 2013 -14 non - personnel base levels in each of the four years. The average growth rate for the non - personnel category is 3.0% annually. 122 Expenditures FY 2012 -13 FY 2013 -14 FY 2014 -15 FY 2015 -16 FY 2016 -17 FY 2017 -18 Debt Service $3,181,000 $3,079,000 $3,180,000 $3,174,000 $3,177,000 $3,179,00 Retiree Medical 1,400,000 1,700,000 1,700,000 1,700,000 1,700,000 1,700,00 Total 4,581,000 4,779,000 4,880,000 4,874,000 4,877,000 4,879,00 Transfers Out to Other Funds Information Technology Fund 200,000 333,000 0 0 0 0 Compensated Absence 75,000 300,000 250,000 250,000 250,000 250,00 City Channel 0 50,000 0 0 0 0 Equipment Fund 549,000 0 0 0 0 0 Total Transf. Out to Other Funds 824,000 683,000 250,000 250,000 250,000 250,00 Capital Project Transfers Infrastructure Reserve 100,000 100,000 100,000 100,000 100,000 100,00 Capital Improvement Projects 1,320,000 1,933,000 3,294,000 0 0 0 Capital Impr. Project Reserve 0 5,000,000 0 0 0 0 Storm Drain Improvement Project 0 210,000 75,000 0 0 0 Transportation Capital Projects 1,150,000 300,000 350,000 200,000 200,000 0 Transportation -Base Funding 750,000 750,000 750,000 750,000 750,000 750,00 Civic Center Project 0 0 2,000,000 0 0 0 Total Capital Project 3,320,000 8,293,000 6,569,000 1,050,000 1,050,000 850,00 Transfers General Fund Subsidies Transportation 7,000 237,000 280,000 326,00 Env. Mgmt. /Clean Creeks /Storm 0 135,000 150,000 170,000 180,000 190,00 Affordable Housing / BMR 0 212,000 0 0 0 0 Blackberry Farm Golf Course 0 230,000 685,000 205,000 210,000 214,00 Sports Center 0 154,000 152,000 164,000 168,000 171,00 Recreation Fund 0 0 509,000 636,000 648,000 661,00 Total General Fund Subsidies 0 731,000 1,503,000 1,412,000 1,486,000 1,562,00 TOTAL TRANSFERS $8,725,000 $14,486,000 $13,202,000 $7,586,000 $7,663,000 $7,541,00 Transfers represent the General Fund's contributions to other City funds to support debt payments, pay retiree health costs, finance capital projects, replenish capital project reserves, acquire new equipment, and to subsidize enterprises and operations. With the implementation of full cost allocation in FY 2013 -14, General Fund expenses will be shifted to other City funds causing some of those funds' revenues to fall short of expenses and necessitating the use of fund balances to cover expenses. The General Fund benefits in the near term with the cost shift, however, after fund balances in those other funds are drawn down to minimum levels, and absent aggressive revenue or cost actions in those other funds, General Fund subsidies are 123 projected to kick in and increase in the outer years of the Forecast in order to maintain those fund balance minimums. General Fund reserves are projected to increase by $8.7 million over the Forecast period. As part of the FY 2013 -14 Final Adopted Budget, staff recommends creating a Revenue Liability Reserve to prepare for a possible repayment of past tax receipts from a top tax generator that were disbursed incorrectly to the City, according to the State. If the City were required to fully repay, the total cost would be $10.6 million plus any additional revenue collected in the current year ($1.8 million estimated for FY 2012 -13). This City has taken actions to try to prevent the State from requiring repayment of already collected and expended receipts from prior years. However, staff recommends that a reserve is built up over the forecast period for the full amount of the estimated revenue liability ($12.4 million). No additional tax receipts from this company is assumed in this Forecast, however, any funds that are generated in future year are recommended to be set aside in this reserve. In addition, staff recommends that the existing PERS Reserve be increased to $700,000 by the end of the forecast period to account for uncertainties related to the implementation of CalPERS new smoothing methodology and other unknown changes to the assumed rate of return and demographic assumptions that Ca1PERS is expected to consider in the coming years as these could result in large increases to retirement costs. FY 12 -13 FY 13 -14 FY 14 -15 Final EstimateA&Adopted J& - Forecast $14,010,513 $4,416,454 $531,033 FY 15 -16 FY 16 -17 FY 17 -18 recast ore cast Forecast 1 $1,537,114 $3,902,351 $7,183,199 Higher than anticipated ending fund balances in FY 2011 -12 totaling $6.5 million coupled with larger than budgeted revenues and lower than budgeted expenditures in FY 2012 -13 are estimated to result in an ending fund balance of $14.0 million in FY 2012 -13. Large investments in Capital projects and one -time operating projects totaling $3.0 million will lead to a reduction 124 norForecast Forecast Forecast Forecast Forecast FY 2013 -14 FY 2014 -15 FY 2015 -16 FY 2016 -17 FY 2017 -18 Economic Uncertainty I $12,500,000 $12,500,000 $12,500,000 $12,500,000 $12,500,000 Economic Uncertainty II 1,400,000 1,400,000 1,400,000 1,400,000 1,400,000 Economic Fluctuation 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 General Building 357,449 357,449 357,449 357,449 357,449 PERS 500,000 500,000 600,000 700,000 700,000 Revenue Liability 3,920,000 5,290,000 8,160,000 10,280,000 12,400,000 Total Reserves $20,677,449 $22,047,449 $25,017,449 $27,237,449 $29,357,449 General Fund reserves are projected to increase by $8.7 million over the Forecast period. As part of the FY 2013 -14 Final Adopted Budget, staff recommends creating a Revenue Liability Reserve to prepare for a possible repayment of past tax receipts from a top tax generator that were disbursed incorrectly to the City, according to the State. If the City were required to fully repay, the total cost would be $10.6 million plus any additional revenue collected in the current year ($1.8 million estimated for FY 2012 -13). This City has taken actions to try to prevent the State from requiring repayment of already collected and expended receipts from prior years. However, staff recommends that a reserve is built up over the forecast period for the full amount of the estimated revenue liability ($12.4 million). No additional tax receipts from this company is assumed in this Forecast, however, any funds that are generated in future year are recommended to be set aside in this reserve. In addition, staff recommends that the existing PERS Reserve be increased to $700,000 by the end of the forecast period to account for uncertainties related to the implementation of CalPERS new smoothing methodology and other unknown changes to the assumed rate of return and demographic assumptions that Ca1PERS is expected to consider in the coming years as these could result in large increases to retirement costs. FY 12 -13 FY 13 -14 FY 14 -15 Final EstimateA&Adopted J& - Forecast $14,010,513 $4,416,454 $531,033 FY 15 -16 FY 16 -17 FY 17 -18 recast ore cast Forecast 1 $1,537,114 $3,902,351 $7,183,199 Higher than anticipated ending fund balances in FY 2011 -12 totaling $6.5 million coupled with larger than budgeted revenues and lower than budgeted expenditures in FY 2012 -13 are estimated to result in an ending fund balance of $14.0 million in FY 2012 -13. Large investments in Capital projects and one -time operating projects totaling $3.0 million will lead to a reduction 124 in fund balance in the first two years of the Forecast. This is expected to reduce the current year estimated fund balance level of $14.0 million to $531,000 in FY 2014 -15, slightly above the minimum fund balance policy level established by Council. Fund balance is expected to increase to $7.2 million by the end of the forecast period given one -time projects are not included in this Forecast. 125 FISCAL YEAR 2013- 2014FINAL ADOPTED BUDGET FIVE YEAR ESTIMATES - REVENUE 126 1 1 1 1 1 1 FIVE YEAR FORECAST ji 2013 -2014 2014 -2015 2015 -2016 2016 -2017 2017 -2018 GENERAL FUND Sales Tax 17,326,460 16,492,000 17,602,000 16,215,000 16,864,000 17,555,000 18,257,000 18,987,000 Property Tax 11,915,066 14,762,000 14,433,000 13,138,000 13,926,000 14,622,000 15,207,000 15,815,000 Transient Occupancy 3,112,934 3,252,000 3,697,000 4,400,000 4,550,000 4,682,000 4,808,000 4,938,000 Utility Tax 3,264,896 3,359,000 3,143,000 3,253,000 3,286,000 3,319,000 3,352,000 3,386,000 Franchise Fees 2,808,136 2,845,000 2,837,000 2,905,000 2,954,000 3,010,000 3,067,000 3,128,000 Other Taxes 1,336,712 1,558,000 1,634,000 2,700,000 1,438,000 1,480,000 1,520,000 1,561,000 Licenses & Permits 2,900,936 4,346,000 3,250,000 3,480,000 2,910,000 2,994,000 3,075,000 3,158,000 Use of Money & Property 647,858 875,000 650,000 660,000 670,000 680,000 690,000 700,000 Intergovernmental 413,146 315,000 426,000 265,000 265,000 265,000 265,000 265,000 Charges for Services T 2,880,399 2,099,000 3,800,000 4,514,660 2,872,000 2,927,000 2,983,000 3,043,000 Fines & Forfeitures 661,899 650,000 629,000 620,000 620,000 620,000 620,000 620,000 Miscellaneous /Other 294,744 100,000 157,000 38,000 46,000 47,000 48,000 48,000 TOTAL REVENUE 47,563,185 50,653,000 52,258,000 52,188,660 50,401,000 52,201,000 53,892,000 55,649,000 126 FISCAL YEAR 2013 -2014 FINAL ADOPTED BUDGET FIVE YEAR ESTIMATES - REVENUE I . .1 � • l FIVE YEAR FORECAST (in thousands) 111171WITINTITFNM0571 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 SPECIAL REVENUE FUNDS 150 1,712 200 200 200 200 200 Investment Earnings 1 STORM DRAIN IMPROVEMENT 10 1 1 1 1 1 TOTAL 57 160 Investment Earnings 1 5 5 1 1 1 1 1 Developer Fees 81 105 105 100 100 100 100 _ Transfer from General Fund 0 0 0 210 75 0 0 0 TOTAL 82 110 110 311 176 101 101 101 PARK DEDICATION Park Dedication Fee 56 150 1,712 200 200 200 200 200 Investment Earnings 1 10 10 1 1 1 1 1 TOTAL 57 160 1722 201 201 201 201 201 ENVIRON. MGMT. /CLEAN CREEKS /STORM DRA 2 2 2 2 2 Transfer from General Fund Investment Earnings 0 1 1 1 1 1 1 1 Fees 367 365 365 365 365 365 365 365 Transfer from General Fund 68 0 0 135 150 170 180 190 127 TOTAL 435 366 366 501 516 536 546 556 TRANSPORTATION Investment Earnings 1 10 1 2 2 2 2 2 Transfer from General Fund 750 1,900 1,900 3,050 1,107 1,187 1,230 1,076 Transfer from Capital Reserves 200 0 0 0 0 0 0 0 Vehicle Registration Fee 0 301 329 330 330 330 330 330 Grants 67 500 500 2,385 0 0 0 0 Gasoline Tax 1,645 1,471 1,543 1,717 1,734 1,752 1,769 1,787 TOTAL 2663 4182 4273 7484 3173 3271 3331 3195 HOUSING & COMMUNITY DEVELOPMENT Investment Earnings 8 30 8 30 30 31 31 32 Grants 227 310 310 310 301 301 292 283 Loan Repayments 8 45 10 15 15 15 15 15 Housing Mitigation Fees 177 50 270 100 50 50 50 50 Transfer from General Fund 0 0 0 212 0 0 0 0 TOTAL 420 435 598 667 396 396 388 380 RDA SUCCESSOR AGENCY Investment Earnings 3 0 0 0 0 0 0 0 Property Taxes 202 0 0 0 0 0 0 0 TOTAL 205 0 0 0 0 0 0 0 127 FISCAL YEAR 2013 -2014 FINAL ADOPTED BUDGET FIVE YEAR ESTIMATES - REVENUE I . .1 � • l FIVE YEAR FORECAST (in thousands) 111171WITINTITFNM0571 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 DEBT SERVICE FUNDS 110 12 12 0 0 0 0 0 PUBLIC FACILITIES CORPORATION 181 226 226 0 0 0 0 0 Debt Refinancing 44,824 0 0 0 0 0 0 0 Transfer from General Fund 3,534 3,181 3,181 3,079 3,180 3,174 3,177 3,179 TOTAL 48,358 3,181 3,181 3,079 3,180 3,174 3,177 3,179 CAPITAL PROJECTS FUNDS 15 2,220 2,420 289 0 0 0 0 CAPITAL IMPROVEMENT PROJECTS Transfers from Capital Reserves 220 2,478 2,478 590 0 0 0 0 Transfers from General Fund 0 0 1,808 5,294 0 0 0 Transfers from Recreation Programs 0 0 0 0 0 0 0 0 Transfers from Stevens Creek Corridor Parl 0 0 0 0 0 0 0 0 Transfers from Park Dedication 0 800 800 0 0 1,057 0 0 Grants /Other Income 322 304 304 0 0 0 0 0 TOTAL 542 3,582 3,582 2,398 5,294 1,057 - - CAPITAL RESERVES Transfers from Stevens Creek Corridor Parl 110 12 12 0 0 0 0 0 Transfers from Capital Improvement 181 226 226 0 0 0 0 0 Transfers from Transportation 44 0 0 0 0 0 0 0 Transfers from General Fund 634 1,420 1,420 3,227 100 100 100 100 TOTAL 969 1,658 1,658 3,227 100 100 100 100 STEVENS CREEK CORRIDOR PARK Transfers from Park Dedication 0 650 650 0 0 0 0 0 Transfers from Capital Reserves 903 77 77 0 0 0 0 0 Transfers from Recreation 207 0 0 0 0 0 0 0 Grants 15 2,220 2,420 289 0 0 0 0 TOTAL 1,125 2,947 3,147 289 - - - 128 FISCAL YEAR 2013 -2014 FINAL ADOPTED BUDGET FIVE YEAR ESTIMATES - REVENUE FIVE YEAR FORECAST (in thousands) 1 1 1 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 ENTERPRISE FUNDS RESOURCE RECOVERY Investment Earnings 7 53 7 7 7 7 7 7 Charges for Services 1,712 1,978 1,830 1,917 1,955 1,994 2,034 2,075 Grants 16 0 0 0 0 0 0 0 TOTAL 1,735 2,031 1,837 1,924 1,962 2,002 2,042 2,082 BLACKBERRY FARM GOLF COURSE Investment Earnings 1 5 1 1 1 1 1 1 Rent 16 17 15 15 15 15 16 16 Charges for Services 395 480 354 358 365 372 380 388 Transfer from General Fund 0 0 0 230 685 205 210 214 Transfer from General Fund TOTAL 412 502 370 604 1,066 594 607 618 SPORTS CENTER Investment Earnings 1 5 1 1 1 1 1 1 Rent 1 3 1 1 1 1 1 1 Tennis 1,462 1,419 1,500 1,640 1,673 1,706 1,740 1,775 Membership 502 563 558 560 571 583 594 606 Transfer from General Fund 0 0 0 154 152 164 168 171 TOTAL TOTAL 1,966 1,990 2,060 2,356 2,398 2,455 2,505 2,554 RECREATION PROGRAMS Investment Earnings 4 27 5 5 5 5 5 5 Cultural, Youth, and Teen Programs 1,291 1,350 1,350 1,364 1,391 1,419 1,447 1,476 Physical Recreation and Sports 1,009 1,030 1,030 1,040 1,061 1,082 1,104 1,126 Transfer from General Fund 0 0 0 0 509 636 648 661 Transfer from Capital Reserves 0 150 150 0 0 0 0 0 TOTAL 2,304 2,557 2,535 2,409 2,966 3,142 3,204 3,268 129 FISCAL YEAR 2013 -2014 FINAL ADOPTED BUDGET FIVE YEAR ESTIMATES - REVENUE FIVE YEAR FORECAST (in thousands) 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 INTERNAL SERVICE FUNDS INFORMATION TECHNOLOGY Investment Earnings 4 14 5 5 5 5 5 5 Service Charges 1,682 1,716 1,716 1,400 1,435 1,470 1,499 1,529 Transfers In from General Fund 200 200 200 333 0 0 0 0 TOTAL 1,886 1,930 1,921 1,738 1,440 1,475 1,505 1,535 Service Charges 0 0 0 939 963 986 1,006 1,026 Transfers In from General Fund 0 0 0 69 0 0 0 0 TOTAL 0 0 0 1008 963 986 1006 1026 WORKERS' COMPENSATION Investment Earnings 2 12 2 2 2 2 2 2 Premiums 406 400 400 357 408 418 426 435 TOTAL 408 412 402 359 410 420 428 437 EQUIPMENT Investment Earnings 9 14 2 2 2 2 2 2 Service Charges 1,033 1,194 1,194 1,074 1,101 1,128 1,150 1,173 Transfers In from General Fund 45 549 549 0 0 0 0 0 TOTAL 1,087 1,757 1,745 1,076 1,103 1,130 1,152 1,175 COMPENSATED ABSENCE & LONG- TERM DISABILITY Investment Earnings 0 1 0 0 0 0 0 0 LTD Premiums 64 96 67 81 83 85 87 88 Transfers In from General Fund 200 75 75 300 250 250 250 250 TOTAL 264 172 142 381 333 335 337 338 RETIREE MEDICAL Investment Earnings 0 5 0 0 0 0 0 0 Transfers In from General Fund 1,000 1,400 1,400 1,700 1,700 1,700 1,700 1,700 TOTAL 1,000 1,405 1,400 1,700 1,700 1,700 1,700 1,700 130 FISCAL YEAR 2013 -2014 FINAL ADOPTED BUDGET FIVE YEAR ESTIMATES - EXPENDITURES 131 1 1 1 1 1 1 FIVE YEAR FORECAST MAT, MAT,= 2013 -2014 2014 -2015 2015 -2016 2016 -2017 2017 -2018 EXPENDITURES Employee Compensation 11,564,195 12,852,619 11,650,000 11,954,742 12,257,450 12,590,589 12,932,916 13,284,688 Employee Benefits 4,934,998 5,558,078 1 4,990,000 5,075,873 5,391,375 5,607,620 5,843,762 6,115,316 Personnel Costs 16,499,193 18,410,697 16,640,000 17,030,615 17,648,826 18,198,208 18,776,679 19,400,005 Materials 3,098,779 3,652,884 3,000,000 3,546,528 3,606,819 3,668,135 3,737,829 3,808,848 Contract Services 12,283,422 15,333,345 14,674,230 12,827,522 13,065,930 13,288,051 13,540,524 13,797,794 Contingencies 0 0 0 1,162,522 1,182,285 1,202,384 1,225,229 1,249,734 Cost Allocation 0 0 0 4,140,179 4,210,562 4,282,142 4,363,502 4,450,772 Debt Service /Other Uses 2,561,630 2,638,770 2,638,770 1,256,000 0 0 0 0 Capital Outlay & Sp Proj 403,360 1,143,872 900,000 3,036,100 0 0 0 0 Total Non - Personnel 18,347,191 22,768,871 21,213,000 25,968,851 22,065,596 22,440,711 22,867,084 23,307,148 Net Transfers 6,426,000 8,725,000 8,725,000 14,505,804 13,202,000 7,586,000 7,663,000 7,541,000 TOTAL EXPENDITURES 41,272,384 49,904,568 46,578,000 57,505,270 52,916,421 48,224,919 49,306,763 50,248,152 131 FISCAL YEAR 2013 -2014 FINAL ADOPTED BUDGET FIVE YEAR ESTIMATES - EXPENDITURES FIVE YEAR FORECAST (in thousands) 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 SPECIAL REVENUE FUNDS STORM DRAIN IMPROVEMENT 9612 Storm Drain Improvements 36 0 0 77 79 81 82 84 9613 CIP- Minor Storm Drain Improvements 35 91 91 0 0 — 0 0 9614 CIP- Storm Drain Master Plan Update 0 75 75 75 75 0 0 0 96xx CIP - Calabazas Creek (Bollinger) Outfall 111111iff— 0 0 0 135 0 708 0 0 9620 CIP - Monta Vista Storm Drain System 16 794 794 0 0 0 0 0 TOTAL 87 960 960 287 154 81 82 84 PARK DEDICATION 9450 CIP - Pavement Management 1,489 3,007 3,007 0 0 0 0 0100 Transfer to Stevens Crk Corridor Park 0 650 650 0 0 0 0 0 0100 Transfer to Capital Improvement ' 0 800 800 0 0 1,057 0 0 TOTAL 0 1450 1450 0 0 1057 0 0 ENVIRON. MGMT. /CLEAN CREEKS /STORM DRAIN 8004 Non Point Source 364 539 539 508 521 533 544 555 TOTAL 364 539 539 508 521 533 544 555 TRANSPORTATION 8403 Sidewalk, Curb and Gutter Maint 119 97 97 387 397 406 414 423 8404 Street Pavement Maintenance 222 446 446 4,600 1,912 1,958 1,997 2,037 8405 StreetSigns/Markings 446 547 547 701 708 726 740 755 9457 CIP - Monument Gateway Signs 0 35 35 0 0 0 0 0 9443 CIP - Bollinger Bike Lane /Calabzas Cr Brd 0 208 208 0 0 0 0 0 9450 CIP - Pavement Management 1,489 3,007 3,007 0 0 0 0 0 9459 CIP - Pavement Management -STP 0 500 500 0 0 0 0 0 9455 CIP - Pavement Management -Prop 42 25 0 0 0 0 0 0 0 9456 CIP - Pavement Management -ARRA 0 0 0 0 0 0 0 0 9458 CIP - Pavement Management -Prop 1B 76 0 0 0 0 0 0 0 9451 CIP - Curb, Gutter, Sidewalk, ADA Ramps 198 260 260 0 0 0 0 0 94xx CIP - McClellan Sidewalk Improve -Phase 1 0 0 0 250 0 0 0 0 94xx CIP- Bridge Rehabilitation -Minor 0 0 0 0 150 0 0 0 94xx CIP - Sidewalk Impry -Orange & Byrne Ave 0 0 0 1,650 0 0 0 0 94xx CIP - Accessibility Transition Plan Update 0 0 0 50 0 0 0 0 94xx CIP- Street Median Irrig & Plant Replace � 0 ' 0 0 0 200 200 200 0 0100 Transfer to Capital Reserves 44 0 0 0 0 0 0 0 TOTAL 2,619 5,100 5,100 7,638 3,367 3,290 3,352 3,215 HOUSING & COMMUNITY DEVELOPMENT 7401 General Administration 81 63 63 141 145 148 151 154 7403 Affordable Housing 717 134 365 214 219 225 229 234 7404 Public Service Grants 98 43 43 43 44 45 46 47 7405 Below Market Rate Housing 177 884 749 330 50 50 50 50 TOTAL 1,073 1,124 1,220 728 458 468 476 485 RDA SUCCESSOR AGENCY 7304 Successor Agency 493 760 770 0 0 0 0 0 7304 Successor Housing Agency 125 0 0 0 0 0 0 0 TOTAL 618 760 770 - - - - - 132 FISCAL YEAR 2013 -2014 FINAL ADOPTED BUDGET FIVE YEAR ESTIMATES - EXPENDITURES FIVE YEAR FORECAST (in thousands) 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 DEBT SERVICE FUNDS PUBLIC FACILITIES CORPORATION 5301 Principal 0 1,920 1,920 2,040 2,055 2,090 2,135 2,180 5301 Interest + Fees 1,838 1,261 1,261 1,132 1,125 1,084 1,042 999 5301 Debt Refinancing 44,898 0 0 0 0 0 0 0 TOTAL 46,736 3,181 3,181 3,172 3,180 3,174 3,177 3,179 TRAFFIC IMPACT Transfer to General Fund 0 0 0 0 81 0 0 0 TOTAL 0 0 0 0 81 0 0 0 133 FISCAL YEAR 2013 -2014 FINAL ADOPTED BUDGET FIVE YEAR ESTIMATES - EXPENDITURES FIVE YEAR FORECAST (in thousands) 1 1 1 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 CAPITAL PROJECT FUNDS CAPITAL IMPROVEMENT PROJECTS 9130 Wilson Park Irrigation Renovation 0 150 150 0 0 0 0 0 9133 McClellan Environmental Ed Center 0 1,400 1,400 ' 0 0 0 0 . 0 '0 9136 Scenic Circle Access 19 1 1 0 0 0 0 0 9140 Park Path & Park Lot Repairs Resurfacing 218 20 20 0 0 0 0 0 9145 Park Path & Lot Repairs Resurf -Phase 2 0 126 126 0 0 0 0 0 9141 Trail Resurfacing at School Sports Fields 0 128 128 0 0 0 0 0 9146 Trail Resurf Sch Sports Fields -Phase 2 0 30 30 0 0 0 0 0 9142 McClellan 4H Sanitary Connection 17 9 9 0 0 0 0 0 9143 McClellan Ranch Blacksmith Shop 0 400 400 0 0 0 0 0 9144 Civic Center Master Plan Projects 46 4 4 400 0 0 0 0 9147 McClellan Ranch/SCCP Signage 0 75 75 0 0 0 0 0 9148 McClellan Outdoor Gathering Shelter 0 125 125 0 0 0 0 0 9149 Stevens Creek Trail to Bay Study 0 18 18 0 0 0 0 0 9152 Spts Ctr Tennis Court Retaining Wall 0 0 0 250 0 0 0 0 9132 Linda Vista Pond Improvements 0 0 0 0 0 1,057 0 0 9135 Blackberry Farm Splash Pad 0 0 0 0 520 0 0 0 91xx McClellan Paths & Landscape Imprvmnt 0 0 0 0 110 0 0 0 91xx McClellan Community Garden Irrigation 0 0 0 0 182 0 0 0 91xx McClellan Miscellaneous Improvements 0 0 0 0 50 0 0 0 91xx Portal Park Renovation Master Plan 0 0 0 0 50 0 0 0 91xx SCCP Chain MP- McClellan to SCB 0 0 0 300 0 0 0 0 91xx Sports Center - Resurface Tennis Courts 0 0 0 0 325 0 0 0 91xx Park Path Repairs Phase 3 0 0 0 90 0 0 0 0 91xx Trail Resurfacing Sports Field Phase 3 0 0 0 30 0 0 0 0 9261 McClellan Barn Eval & Renovation 0 80 80 0 0 0 0 0 9262 McClellan Historic /Structural Assessm 0 75 75 0 0 0 0 0 9263 Solar Assessment Public Bldgs -Phase 1 0 30 30 0 0 0 0 0 9252 McClellan Ranch Repairs and Painting 0 100 100 0 0 0 0 0 9254 EOC Generator with Trailer 0 0 0 0 0 0 0 0 9257 Community Hall AV Upgrades 1 0 0 0 0 0 0 0 9259 Emergency Van Upgrade 57 5 5 0 0 0 0 0 92xx McClellan Restroom & Site Access 0 0 0 110 0 0 0 0 92xx Environ Ed Ctr -Solar PV System 0 0 0 50 0 0 0 0 92xx Quinlan Fiber Installation 0 0 0 50 0 0 0 0 92xx Senior Center Various Improvements 0 0 0 160 0 0 0 0 92xx Sports Center Various Improvements 0 0 0 58 0 0 0 0 92XX Linda Vista Pond Repair 0 0 0 450 0 0 0 0 92xx Library Canopy 0 0 0 75 0 0 0 0 92xx Civic Center Parking 0 0 0 500 92xx Civic Center - Parking North of Turf 0 0 0 0 424 0 0 0 92xx Civic Ctr -Walk from Pacifica to Parking 0 0 0 0 58 0 0 0 92xx Public Bldg Solar Install- Service Center 0 0 0 400 0 0 0 0 92xx Library Book Dropoff Shade Canopy 0 0 0 0 75 0 0 0 92xx Library Story Room Expansion 0 0 0 500 1,500 0 0 0 92xx Initial Civic Center Projects Design 0 0 0 0 2,000 0 0 0 9549 Safe Routes to School - Garden Gate 95 0 0 0 0 0 0 0 9550 Traffic Signal Battery Backup System 71 0 0 0 0 0 0 0 9557 DeAnza/McClellan/Pacifica Signal Mod 0 146 146 0 0 0 0 0 134 FISCAL YEAR 2013 -2014 FINAL ADOPTED BUDGET FIVE YEAR ESTIMATES - EXPENDITURES FIVE YEAR FORECAST (in thousands) 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 9558 Various Trf Signal /Intersection Modif 0 141 141 • 0 ' 0 0 9559 Stelling/I -280 Bridge Ped Light & Upgrd 0 50 50 0 0 0 0 0 9560 McClellan Road Sidewalk Study 0 35 35 M 0 0 0 9561 Traffic Mgmt Study -3 Intersections 0 50 50 0 0 0 0 0 9704 Streetlight & Irrigation Conservation 250 20 20 MrM 0 0 0 Capital Projects 774 3218 3218 3423 5294 1057 0 0 Transfers Out: 0100 Transfer to Recreation Programs 0 0 0 0 0 0 0 0 0100 Transfer to Capital Reserves 181 226 226 0 0 Q.. 0 0 0100 Transfer to General Fund 0 0 0 0 0 0 0 0 Transfers Out from Current Operations 181 226 226 0 0 0 0 0 TOTAL CAPITAL IMPROVEMENT 955 3,444 3,444 3,423 5,294 1,057 0 0 CAPITAL RESERVES 0100 Transfer to Capital Improvement 220 2,478 2,478 590 0 0 0 0 0100 Transfer to Transportation 200 0 0 0 0 0 0 0 0100 Transfer to Stevens Crk Corridor Park 903 77 77 0 0 0 0 0 0100 Transfer to Recreation Programs 0 150 150 0 0 0 0 0 0100 Transfer to General Fund 5 0 0 0 0 0 0 0 Transfers Out from Reserves 1,328 2,705 2,705 590 0 0 0 0 STEVENS CREEK CORRIDOR PARK 9112 Stevens Creek Corridor Park -Phase 1 57 101 101 0 0 0 0 0 9134 Stevens Creek Corridor Park -Phase 2 345 3,877 3,877 289 0 0 0 0 9135 BBF Infrastructure Upgrades 461 0 0 0 0 0 0 0 0100 Transfer to Capital Reserves 110 12 12 0 0 0 0 0 TOTAL 973 3,990 3,990 289 - - - - DON BURNETT BICYCLE PED BRIDGE 39 27 27 0 0 0 0 0 135 FISCAL YEAR 2013 -2014 FINAL ADOPTED BUDGET FIVE YEAR ESTIMATES - EXPENDITURES FIVE YEAR FORECAST (in thousands) 1 1 1 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 ENTERPRISE FUNDS RESOURCE RECOVERY 8003 Solid Waste & Recycling 1,566 2,150 1,705 2,232 2,186 2,090 2,132 2,175 TOTAL 1,566 2,150 1,705 2,232 2,186 2,090 2,132 2,175 BLACKBERRY FARM GOLF COURSE 6440 Golf Course 460 513 513 604 619 594 606 618 9139 CIP Golf Irrigation Upgrade 46 482 482 0 72 0 0 0 9139 CIP Golf Well & Pond Modifications 0 0 0 0 375 0 0 0 9150 CIP Golf Course Master Plan 0 50 50 0 0 0 0 0 TOTAL 506 1,045 1,045 604 1,066 594 606 618 SPORTS CENTER 6450 Sports and Physical 1,598 1,687 1,687 2,054 2,085 2,135 2,178 2,222 8510 Maintenance 300 311 311 305 313 320 327 333 TOTAL 1,898 1,998 1,998 2,359 2,398 2,456 2,505 2,555 RECREATION PROGRAMS 6349 Cultural, Youth and Teen Programs 1,219 1,401 1,401 1,725 1,769 1,811 1,848 1,884 6449 Sports and Physical 767 972 972 1,267 1,299 1,330 1,357 1,384 9129 CIP Stocklmeir Orchard Irrigation 40 7 7 0 0 0 0 0 9131 CIP Linda Vista Pond Improvements 12 63 63 0 0 0 0 0 9137 CIP Fenced Dog Park 8 492 492 0 0 0 0 0 9151 CIP Sports Center Sports Court 0 250 250 0 0 0 0 0 9255 CIP Quinlan Center Interior Upgrade 14 386 386 0 0 0 0 0 9260 CIP McClellan Ranch /Simms Master Plan 29 0 0 0 0 0 0 0 0100 Transfer to Stevens Crk Corridor Park 207 0 0 0 0 0 0 0 TOTAL 2,296 3,571 3,571 2,992 3,068 3,142 3,205 3,269 136 FISCAL YEAR 2013 -2014 FINAL ADOPTED BUDGET FIVE YEAR ESTIMATES - EXPENDITURES FIVE YEAR FORECAST (in thousands) 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 INTERNAL SERVICE FUNDS INFORMATION TECHNOLOGY 4800 Operations 1,142 1,727 1,727 1,525 1,564 1,601 1,633 1,666 0100 Transfer to General Fund 30 0 0 0 0 0 0 0 9800 Acquisitions & Projects 63 964 964 333 300 300 300 300 TOTAL 1,235 2,691 2,691 1,858 1,864 1,gul 1,933 1,966 CITY CHANNEL 3500 Government Channel 0 0 0 777 778 797 813 829 3501 Gov't Channel -- Special Project 0 0 0 97 99 102 104 106 3600 City Web Site 0 0 0 231 237 243 247 252 9800 Acquisitions & Projects 0 0 0 50 50 50 50 50 WORKERS' COMPENSATION 4550 Claims 175 437 437 434 445 456 465 474 TOTAL 175 437 437 434 445 456 465 474 EQUIPMENT 8840 Equipment Maintenance 969 977 977 1,109 1,137 1,164 1,188 1,212 9820 Equipment Acquisition 546 485 485 138 200 200 200 200 TOTAL 1,515 1,462 1,462 1,247 1,337 1,364 1,388 1,412 COMPENSATED ABSENCE & LONG -TERM DISABILITY 4570 Disability Claims 70 65 65 79 81 83 85 86 4571 Leave Payouts 245 200 200 275 200 200 200 200 TOTAL 315 265 265 354 281 283 285 286 RETIREE MEDICAL 4512 Insurance 723 865 865 930 1,000 1,080 1,080 1,080 4512 Long Term Obligation 1,177 692 692 770 700 620 620 620 TOTAL 1,900 1,557 1,557 1,700 1,700 1,700 1,700 1,700 137 FISCAL YEAR 2013 -2014 FINAL ADOPTED BUDGET FUND BALANCE TRENDS 138 2011-2012 2012-2013 2012-2013 FIVE YEAR FORECAST L-UND Actuals Amended Projection 2013 -2014 2014 -2015 2015 -2016 2016 -2017 2017 -2018 Beginning Fund Balance 20,311,374 18,623,394 26,602,175 32,282,175 26,970,565 24,455,144 28,431,225 33,016,462 Nonspendable 11003,439 0 1,003,439 1,003,439 1,003,439 1,003,439 1,003,439 1,003,439 Restricted 695,564 � 695,564 695,564 695,564 695,564 695,564 695,564 Reserve for Encumbrances /Assigned 172,659 305,394 172,659 172,659 172,659 172,659 172,659 172,659 Reserves /Assigned 17,729,297 16,400,000 16,757,449 20,320,000 22,065,000 24,660,000 26,880,000 29,000,000 Equip Fund Loan /Assigned 504,497 0 0 0 0 0 0 0 Unassigned 6,496,719 2,666,432 14,010,513 4,778,903 518,482 1,899,563 4,264,800 7,545,648 Total Ending Fund Balance 26,602,175 19,371,826 32,282,175 26,970,565 24,455,144 28,431,225 33,016,462 38,417,310 138 FISCAL YEAR 2013 -2014 FINAL ADOPTED BUDGET FUND BALANCE TRENDS Current and Five -Year Forecast (in thousands) 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 SPECIAL REVENUE FUNDS STORM DRAIN IMPROVEMENT Beginning Balance at July 1 $ 865 $ 15 $ 39 $ 61 $ 81 $ 100 Estimated Operating Revenues 110 101 101 101 101 101 Estimated Operating Expenditures 0 (77) (79) (81) (82) (84) Net Operating Activity 110 24 22 20 19 17 Transfers In 0 210 75 0 0 0 Capital Projects (960) (210) (75) 0 0 0 Ending Balance at June 30 $ 15 $ 39 $ 61 $ 81 $ 100 $ 117 PARK DEDICATION Beginning Balance at July 1 $ 619 $ 891 $ 1,092 $ 1,293 $ 437 $ 638 Estimated Operating Revenues 1,722 201 201 201 201 201 Transfers Out (1,450) 0 0 (1,057) 0 0 Ending Balance at June 30 $ 891 $ 1,092 $ 1,293 $ 437 $ 638 $ 839 ENVIRON. MGMT. /CLEAN CREEKS /STORM DRAIN Beginning Balance at July 1 $ 330 $ 157 $ 150 $ 145 $ 148 $ 150 Estimated Operating Revenues 366 366 366 366 366 366 Estimated Operating Expenditures (539) (508) (521) (533) (544) (555) Net Operating Activity (173) (142) (155) (167) (178) (189) Transfers In 0 135 150 170 180 190 Ending Balance at June 30 $ 157 $ 150 $ 145 $ 148 $ 150 $ 151 139 FISCAL YEAR 2013 -2014 FINAL ADOPTED BUDGET FUND BALANCE TRENDS Current and Five -Year Forecast (in thousands) 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 SPECIAL REVENUE FUNDS (cont.) 1,283 756 (951) (1,007) (1,051) (1,096) TRANSPORTATION 1,900 1,050 1,107 1,187 1,230 1,076 Beginning Balance at July 1 $ 1,327 $ 500 $ 356 $ 162 $ 142 $ 121 Estimated Operating Revenues 1,873 2,049 2,066 2,084 2,101 2,119 Estimated Operating Expenditures (1,090) (3,678) (3,017) (3,090) (3,152) (3,215) Grants 500 2,385 0 0 0 0 Net Operating Activity 1,283 756 (951) (1,007) (1,051) (1,096) Transfers In 1,900 1,050 1,107 1,187 1,230 1,076 Capital Projects (4,010) (1,950) (350) (200) (200) 0 (728) (458) (468) (476) (485) Net Operating Activity Ending Balance at June 30 $ 500 $ 356 $ 162 $ 142 $ 121 $ 101 HOUSING & COMMUNITY DEVELOPMENT Beginning Balance at July 1 $ 1,289 $ 667 $ 606 $ 544 $ 472 $ 384 Estimated Operating Revenues 598 455 396 396 388 380 Estimated Operating Expenditures (1,220) (728) (458) (468) (476) (485) Net Operating Activity (622) (273) (62) (72) (88) (105) Transfers In 0 212 0 0 0 0 Ending Balance at June 30 $ 667 $ 606 $ 544 $ 472 $ 384 $ 279 RDA SUCCESSOR AGENCY Beginning Balance at July 1 $ 770 $ 0 $ 0 $ 0 $ 0 $ 0 Estimated Operating Revenues 0 0 0 0 0 0 Estimated Operating Expenditures (770) 0 0 0 0 0 Ending Balance at June 30 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 140 FISCAL YEAR 2013 -2014 FINAL ADOPTED BUDGET FUND BALANCE TRENDS Current and Five -Year Forecast (in thousands) 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 DEBT SERVICE FUNDS PUBLIC FACILITIES CORPORATION Beginning Balance at July 1 $ 1,681 $ 1,681 $ 1,588 $ 1,588 $ 1,588 $ 1,588 Transfers In 3,181 3,079 3,180 3,174 3,177 3,179 Debt Service (3,181) (3,172) (3,180) (3,174) (3,177) (3,179) Ending Balance at June 30 $ 1,681 $ 1,588 $ 1,588 $ 1,588 $ 1,588 $ 1,588 TRAFFIC IMPACT Beginning Balance at July 1 $ 81 $ 81 $ 81 $ - $ 0 $ 0 Transfer to General Fund 0 0 (81) 0 0 0 Ending Balance at June 30 $ 81 $ 81 $ 0 $ 0 $ 0 $ 0 141 FISCAL YEAR 2013 -2014 FINAL ADOPTED BUDGET FUND BALANCE TRENDS Current and Five -Year Forecast (in thousands) 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 CAPITAL PROJECT FUNDS CAPITAL IMPROVEMENT PROJECTS Beginning Balance at July 1 $ 2,775 $ 1,866 $ 6,501 $ 6,601 $ 6,701 $ 6,801 Transfers Into Project Funds 3,278 2,523 5,294 1,057 0 0 Transfers Out of Project Funds (226) 0 0 0 0 0 Grants /Other Income 304 0 0 0 0 0 Capital Projects (3,218) (2,398) (5,294) (1,057) 0 0 Total Reserves $ 1,866 $ 6,501 $ 6,601 $ 6,701 $ 6,801 $ 6,901 Net Capital Project Activity 138 125 0 0 0 0 CHANGES IN CAPITAL RESERVES Transfers Into Reserves 1,658 5,100 100 100 100 100 Transfers Out of Reserves (2,705) (590) 0 0 0 0 Ending Balance at June 30 $ 1,866 $ 6,501 $ 6,601 $ 6,701 $ 6,801 $ 6,901 Reserve Balances as of June 30: Policy 289 0 0 0 0 Infrastructure $ 1,200 1,300 1,400 1,500 1,600 1,700 Capital Improvement 590 5,125 5,125 5,125 5,125 5,125 Designated projects 76 76 76 76 76 76 Total Reserves $ 1,866 $ 6,501 $ 6,601 $ 6,701 $ 6,801 $ 6,901 STEVENS CREEK CORRIDOR PARK Beginning Balance at July 1 $ 843 $ 0 $ 0 $ 0 $ 0 $ 0 Grants 2,420 289 0 0 0 0 Transfers from Park Ded /Capital Rese 727 0 0 0 0 0 Transfers to Capital Reserves (12) 0 0 0 0 0 Capital Projects (3,978) (289) 0 0 0 0 Ending Balance at June 30 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 DON BURNETT BICYCLE PED BRIDGE Beginning Balance at July 1 $ 27 $ 0 $ 0 $ 0 $ 0 $ 0 Grants 0 0 0 0 0 0 Ending Balance at June 30 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 142 FISCAL YEAR 2013 -2014 FINAL ADOPTED BUDGET FUND BALANCE TRENDS Current and Five -Year Forecast (in thousands) 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 ENTERPRISE FUNDS RESOURCE RECOVERY 370 (513) 374 (604) 381 (619) 389 (594) 397 (606) 405 (618) Beginning Balance at July 1 $ 6,175 $ 6,307 $ 5,999 $ 5,775 $ 5,687 $ 5,597 Estimated Operating Revenues 1,837 1,924 1,962 2,002 2,042 2,082 Estimated Operating Expenditures (1,705) (2,232) (2,186) (2,090) (2,132) (2,175) Net Operating Activity 132 (308) (224) (89) (90) (92) Ending Balance at June 30 $ 6,307 $ 5,999 $ 5,775 $ 5,687 $ 5,597 $ 5,504 BLACKBERRY FARM GOLF COURSE Beginning Balance at July 1 $ 820 $ 145 $ 145 $ 145 $ 145 $ 145 Estimated Operating Revenues Estimated Operating Expenditures 370 (513) 374 (604) 381 (619) 389 (594) 397 (606) 405 (618) Net Operating Activity (143) (230) (238) (205) (210) (214) Transfers from General Fund 0 230 685 205 210 214 Capital Projects (532) 0 (447) 0 0 0 Ending Balance at June 30 $ 145 $ 145 $ 145 $ 145 $ 145 $ 145 CUPERTINO SPORTS CENTER Beginning Balance at July 1 $ 441 $ 503 $ 500 $ 500 $ 500 $ 500 Estimated Operating Revenues 2,060 2,202 2,246 2,291 2,337 2,383 Estimated Operating Expenditures (1,998) (2,359) (2,398) (2,456) (2,505) (2,555) Net Operating Activity 62 (157) (152) (165) (168) (171) Transfers from General Fund 0 154 152 164 168 171 Ending Balance at June 30 $ 503 $ 500 $ 500 $ 500 $ 500 $ 500 143 FISCAL YEAR 2013 -2014 FINAL ADOPTED BUDGET FUND BALANCE TRENDS Current and Five -Year Forecast (in thousands) 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 ENTERPRISE FUNDS (continued) RECREATION PROGRAMS Beginning Balance at July 1 $ 2,621 $ 1,585 $ 1,002 $ 900 $ 900 $ 900 Estimated Operating Revenues 2,385 2,409 2,457 2,506 2,556 2,607 Estimated Operating Expenditures (2,373) (2,992) (3,068) (3,142) (3,205) (3,269) Net Operating Activity 12 (583) (611) (636) (648) (661) Transfers from Capital Reserves 150 0 0 0 0 0 Transfers from General Fund 0 0 509 636 648 661 Transfers to Golf Course /CIP /Stevens 1 0 0 0 0 0 0 Capital Projects (1,198) 0 0 0 0 0 Ending Balance at June 30 $ 1,585 $ 1,002 $ 900 $ 900 $ 900 $ 900 144 FISCAL YEAR 2013 -2014 FINAL ADOPTED BUDGET FUND BALANCE TRENDS Current and Five -Year Forecast (in thousands) 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 INTERNAL SERVICE FUNDS INFORMATION TECHNOLOGY Beginning Balance at July 1 $ 3,102 $ 2,555 $ 2,733 $ 2,560 $ 2,384 $ 2,205 Estimated Operating Revenues 1,721 1,405 1,440 1,475 1,505 1,535 Estimated Operating Expenditures (1,727) (1,525) (1,564) (1,601) (1,633) (1,666) Net Operating Activity (6) (120) (123) (126) (129) (131) Transfer In-- General Fund 200 333 0 0 0 0 Transfer Out -- General Fund 0 0 0 0 0 0 Capital Outlay - New (200) (333) 0 0 0 0 Capital Outlay - Replacement (764) 0 (300) (300) (300) (300) Ending Balance at June 30 $ 2,555 $ 2,733 $ 2,560 $ 2,384 $ 2,205 $ 2,024 CITY CHANNEL Beginning Balance at July 1 $ 0 $ 0 $ 132 $ 160 $ 185 $ 206 Estimated Operating Revenues 0 939 963 986 1,006 1,026 Estimated Operating Expenditures 0 (1,087) (1,114) (1,141) (1,164) (1,188) Net Operating Activity 0 (148) (152) (155) (159) (162) Transfer In-- General Fund 0 50 0 0 0 0 Depreciation Reserve 0 280 280 280 280 280 Capital Outlay - New 0 (50) 0 0 0 0 Capital Outlay - Replacement 0 0 (100) (100) (100) (100) Ending Balance at June 30 $ 0 $ 132 $ 160 $ 185 $ 206 $ 225 145 FISCAL YEAR 2013 -2014 FINAL ADOPTED BUDGET FUND BALANCE TRENDS Current and Five -Year Forecast (in thousands) 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 INTERNAL SERVICE FUNDS (conO WORKERS' COMPENSATION Beginning Balance at July 1 $ 534 $ 499 $ 424 $ 389 $ 353 $ 317 Estimated Operating Revenues 402 359 410 420 428 437 Estimated Operating Expenditures (437) (434) (445) (456) (465) (474) Net Operating Activity (35) (75) (35) (36) (36) (37) Ending Balance at June 30 Reserves: Funded liabilities Unrestricted Total Liabilities and Fund Balance $ 499 $ 424 $ 389 $ 353 $ 317 $ 280 (1,164) (1,188) (1,212) Net Operating Activity 219 (33) (34) (35) (35) (36) $ 1,580 $ 1,655 $ 1,690 $ 1,726 $ 1,762 $ 1,799 $ 499 $ 424 $ 389 $ 353 $ 317 $ 280 2,079 2,079 2,079 2,079 2,079 2,079 EQUIPMENT Beginning Balance at July 1 $ 1,473 $ 1,978 $ 2,031 $ 2,027 $ 2,022 $ 2,017 Estimated Operating Revenues 1,196 1,076 1,103 1,130 1,152 1,175 Estimated Operating Expenditures (977) (1,109) (1,137) (1,164) (1,188) (1,212) Net Operating Activity 219 (33) (34) (35) (35) (36) Transfer In-- General Fund 549 0 0 0 0 0 Depreciation Reserve 222 224 230 230 230 230 Capital Outlay - Replacement (485) (138) (200) (200) (200) (200) Ending Balance at June 30 $ 1,978 $ 2,031 $ 2,027 $ 2,022 $ 2,017 $ 2,011 COMPENSATED ABSENCE & LONG -TERM DISABILITY Beginning Balance at July 1 $ 113 $ (10) $ 17 $ 69 $ 121 $ 173 Estimated Operating Revenues 67 81 83 85 87 88 Estimated Operating Expenditures (265) (354) (281) (283) (285) (286) Net Operating Activity (198) (273) (198) (198) (198) (198) Transfer In-- General Fund 75 300 250 250 250 250 Ending Balance at June 30 $ (10) $ 17 $ 69 $ 121 $ 173 $ 225 146 FISCAL YEAR 2013 -2014 FINAL ADOPTED BUDGET FUND BALANCE TRENDS Current and Five -Year Forecast (in thousands) 2012 -13 2013 -14 2014 -15 2015 -16 2016 -17 2017 -18 INTERNAL SERVICE FUNDS (conO RETIREE MEDICAL Beginning Balance at July 1 $ 219 $ 62 $ 62 $ 62 $ 62 $ 62 Estimated Operating Revenues 0 0 0 0 0 0 Net Operating Activity (1,557) (1,700) (1,700) (1,700) (1,700) (1,700) Transfers In-- General Fund 1,400 1,700 1,700 1,700 1,700 1,700 Ending Balance at June 30 $ 62 $ 62 $ 62 $ 62 $ 62 $ 62 147 CUPERTINO Council and Commissions City Council Technology, Information & Communications Library Commission Public Safety Bicycle & Pedestrian Parks & Recreation Teen Planning Housing Citizens of Cupertino City Council Teen Commission Parks and Recreation Com m ission Planning Commission Fine Arts Commission Audit Committee F is c a I S tra to g is Plan Committee 148 Technology Information and Communications Commission Library Commission Bicycle Pedestrian Commission Public Safety Commission Economic Development Committee Housing Commission CUPERTINO City Council and Commissions CUPERTINO Final Adopted Page 2013 -2014 Fund Dept 154 110 1000 City Council 513,707 158 110 1001 Communtiy Funding 30,000 149 Fund Dept 161 110 1031 Technology, Information & Community Commission 19,644 164 110 1040 Library 9,546 168 110 1042 Fine Arts 18,163 172 110 1050 Public Safety 13,310 175 110 1055 Bicycle and Pedestrian 330 178 110 1060 Parks and Recreation 13,145 181 110 1065 Teen 30,062 184 110 1070 Planning 118,805 188 110 1075 Housing 7,843 149 Division Summary City Council and Commissions - Summary TOTAL REVENUE $ 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permit - - - Use of Money and Property - - - - Intergovernmental Revenue - - Charges for Services - - - 112,892 Fines and Forfeitures - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - TOTAL REVENUE $ - $ - $ - $ 112,892 Expenditures Employee Compensation 180,639 185,698 198,096 200,342 Employee Benefits 91,987 105,895 125,074 127,029 Materials 140,893 119,486 189,412 117,799 Contract Service 27,351 36,096 43,300 97,750 Appropriations for Contingency - - - 18,555 Cost Allocation 19,400 15,900 7,400 213,080 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES $ 460,270 $ 463,075 $ 563,282 $ 774,555 Fund Balance (Use of) FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $774,555 for the City Council and Commissions Division. This represents an increase of $211,273 or 37.5% over the FY 2012 -13 Amended Budget. The increase is attributed to increases in contract services due to a new lobbying contract entered into by Council on March 19, 2013 and due to a new budget Community Funding. Increases in Cost Allocation are driven by costs associated with City Channel and the City Website being converted from a General Fund budget to an Internal Service Fund resulting in new charges to user departments. City Council is allocated 27% of total City Channel costs and is the heaviest user of this service. A new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. 150 This budget is funded from $112,892 in estimated department revenue resulting from charges to user departments as part of the Cost Allocation Plan (CAP) and a $661,663 contribution from the General Fund. 151 Commissions $230.848 30 Final Adopted Expenditures Fiscal Year 2013 -2014 City Council $543,707 70% FY 2011 FY 2012 FY 2013 FY 2014 ACTUAL ACTUAL BUDGET FINAL 152 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Legislative /Administrative CITY COUNCIL AND COMMISSIONS Orrin Mahoney, Mayor Gilbert Wong, Vice Mayor Barry Chang, Council Member Mark Santoro, Council Member Rod Sinks, Council Member BUDGET AT A GLANCE Total Revenue Total Expenditures Fund Balance CUPERTINO $ 112,892 774,555 General Fund Costs $ 661,663 Total Staffing 1.57 Funded by General Fund 85.4 Budgets within City Council and Commissions include: • City Council • Technology, Information and Community Commission • Library Commission • Fine Arts Commission • Public Safety Commission • Bicycle and Pedestrian Commission • Parks and Recreation Commission • Teen Commission • Planning Commission • Housing Commission 153 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Legislative /Administrative CITY COUNCIL AND COMMISSIONS- CITY COUNCIL Budget Unit 110 -1000 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $ 112,892 Total Expenditures 513,707 Fund Balance - General Fund Costs $ 400,815 Total Staffing 0.50 Funded by General Fund 78.0 The Mayor and Council members, acting as the elected representatives of the residents of Cupertino, establish public policies to meet community needs and assure orderly development of the City. SERVICE OBJECTIVES • The City Council objectives are carried out by city staff under the sole direction of the City Manager. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $513,707 for the City Council. This represents an increase of $218,831 or 74.2% over the FY 2012 -13 Amended Budget. The increase is attributed to increases in contract services due to a new lobbying contract entered into by council on March 19, 2013 and increases in Costs Allocation driven by costs associated with City Channel and the City Website being converted from a General Fund budget to an Internal Service Fund resulting in new charges to user departments. City Council is allocated 27% of total City Channel costs and is the heaviest user of this service. A new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This program now includes costs related to Sister Cities and mementos that were previously a part of the Public Affairs program. Community Grants or funding of local non profits has been removed from this budget and placed in a new program Community Funding. 154 This budget is funded from $112,892 in estimated department revenue resulting from charges to user departments as part of the Cost Allocation Plan (CAP) and a $400,815 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year. Because revenues have not been recognized at the budget unit level, there are no revenues reported for prior years: City Council and Commissions - City Council Fund Balance (Use of) 155 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - censes and Permits - - - Use of Money and Property - - - - tergovernmenta ev - - - Charges for Services - - - 112,892 and or enures Miscellaneous Revenue - - - - terdepartmental Rev(nue TOTAL REVENUE $ - $ - $ - $ 112,892 Expenditures Employee Compensation 75,292 78,171 77,375 80,198 tmployee Materials 109,386 92,356 110,400 89,399 act Se r 44,709 Appropriations for Contingency - - - 13,410 Cost Alloca 204,999 Capital Outlay - - - - Special Projects - TOTAL EXPENDITURES $ 275,862 $ 276,471 $ 294,876 $ 513,707 Fund Balance (Use of) 155 STAFFING Total current authorized positions -.50 There are no changes to the current level of staffing. Total authorized positions -.50 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET 1000 Employee Compensation 5501 SALARIES FULL TIME $21,984 $32,552 $33,561 $36,384 Employee Compensation 5502 SALARIES PART TIME $51,323 $45,381 $43,814 $43,814 Employee Compensation 5503 EXCESS MED PAY $1,985 $0 $0 $0 Employee Compensation 5505 OVERTIME $0 $238 $0 $0 Employee Benefits 5509 INTERNET ALLOWANCE $900 $1,425 $1,800 $2,700' Employee Benefits 5600 RETIREMENT SYSTEM $15,126 $19,596 $20,936 $22,277 Employee Benefits 5602 PERS 1959 SURV EMPR $90 $0 $0 $0 Employee Benefits 5711 HEALTH INSURANCE $33,130 $37,191 $48,482 $47,441 Employee Benefits 5712 DENTAL INSURANCE $4,976 $5,151 $5,164 $5,164 Employee Benefits 5713 MEDICARE $1,820 $1,169 $1,135 $1,202 Employee Benefits 5714 LIFE INSURANCE $427 $527 $586 $618 Employee Benefits 5715 LONG TERM DISABILITY $146 $200 $235 $218 Employee Benefits 5716 WORKERS COMPENSATION $266 $299 $278 $3252 Employee Benefits 5717 VISION INSURANCE $202 $966 $1,085 $1,056 Materials 6111 GEN OFFICE SUPPLIES $8,758 $6,341 $10,000 $5,0003 Materials 6121 SML TOOLS & EQUIPMENT $0 $0 $0 $5,000 Materials 6154 TELEPHONE SERVICE $1,603 $1,524 $2,000 $1,638 Materials 6211 COUNCILMEMBER R SINKS $0 $2,183 $0 $0 Materials 6212 COUNCILMEMBER WANG $3,998 $2,518 $0 $0 Materials 6213 COUNCILMEMBER MAHONEY $1,714 $2,385 $0 $0 Materials 6214 COUNCILMEMBER G. WONG $5,893 $15,120 $0 $0 Materials 6216 CONFERENCE/MBRSP DUES $13,448 $10,937 $15,000 $15,000 Materials 6217 COUNCILMEMBER B. CHANG $1,461 $715 $0 $0 Materials 6218 COUNCILMEMBER SANTORO $175 $150 $0 $0 Materials 6221 BAY AREA GOVERNMENTS $10,340 $0 $10,200 $11,000 Materials 6222 SANTA CLARA CITIES ASSOC $6,064 $5,761 $6,500 $5,761 Materials 6223 LEAGUE OF CALIF CITIES $16,547 $16,547 $16,700 $16,700 Materials 6224 WEST VALLEY MAYOR/CMR $0 $0 $0 $300 Materials 6226 MEMBERSHIP AND DUES $14,457 $17,155 $16,000 $16,000 Materials 6326 SPECIAL DEPARTMENTAL EXP $4,331 $1,020 $0 $3,000 3 Internet Allowance budgeted at $45 month for 12 months for 5 council members for a total of $2,700. 2 Changes due to new methodology in FY 2013 -14. 3 General Office supplies were split with Small Tools and Equipment to better classify expected expenditures. 156 Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET Materials 6331 COMMUNITY CONGRESS $10,597 $0 $5,000 $04 Materials 6337 DEER HOLLOW FARM $5,000 $5,000 $10,000 $0 Materials 6338 HISTORICAL SOCIETY DISPLAY $5,000 $5,000 $5,000 $0 Materials 6339 LEHIGH WATER QUALITY STUD $0 $0 $4,000 $0 Materials 6340 MAYORS FUND $0 $0 $10,000 $10,000 Contract Services 7014 GENERAL SVC AGMT $14,701 $23,520 $20,000 $29,7005 Contract Services 7101 SISTER CITY PROGRAM $0 $0 $0 $15,0006 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $13,4107 Cost Allocation 8002 IT REIMBURSEMENT $19,400 $15,900 $7,400 $3,18711 Cost Allocation 8004 CITY CHANNEL REIMBURSEMENT $0 $0 $0 $201,2239 Cost Allocation 8005 WEBSHE REIMBURSEMENT $0 $0 $0 $589 DEPARTMENT TOTAL $275,862 $276,471 $294,876 $513,707 4 Joint Venture costs have been transferred out to the City Manager. 5 New lobbying contract for TEA /ERAF. 6 Sister Cities costs have been transferred in from the Public Affairs budget. 7 A new category in FY 2013 -14, see the recommended budget section for explanation. 8 Changes due to new allocation Methodology in FY 2013 -14. 9 Cost allocation charges have increased due to the transfer of City Channel and City Website from General Fund programs to Internal Service Funds that charge user departments. 157 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Legislative /Administrative CITY COUNCIL AND COMMISSIONS- COMMUNITY FUNDING Budget Unit 110 -1001 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $ - Total Expenditures 30,000 Fund Balance - Total Staffing General Fund Costs $ 30,000 Funded by General Fund 100.0 This budget provides funding for various community activities and community -based organizations throughout the fiscal year. SERVICE OBJECTIVES • Provide funding to local non - profit organizations in the areas of social services, fine arts and other programs for the general public. • Grant funding requests in fair and equitable manner. • Grant funding requests per the Community Funding Policy adopted by City Council on April 2, 2013. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $30,000 for Community Funding. This is a new budget in FY 2013 -14. The level of funding in this budget represents an average of the last three years' funding request by non - profits. While total requests are $30,000, it's possible Council may receive more funding requests before budget adoption in June. The recommended funding level is based on historical trends. Council has the flexibility to determine the appropriate funding level for FY 13 -14. The following tables show the requests for the prior two fiscal years and the current funding requests that have been received: 158 Non - Profit Organization Requested Funding FY11 -12 Deer Hollow Deer Hollow 5,000 Historical Society 5,000 Euphrat Museum 15,000 AlertSCC signup prizes to schools 15,000 TOTAL FY11 -12 $ 40,000 FY12 -13 Deer Hollow 5,000 Historical Society 10,000 Euphrat Museum 10,000 KMTV 50,000 TOTAL FY12 -13 $75,000 FY13 -14 Deer Hollow $10,000 Fund Operation of Deer Hollow Farm Historical Society $10,000 Upgrade Museum Exhibit Repair Kelly Farm Truck Upgrades to Traveling Trunk Program Possible Membership Drive Euphrat Museum $10,000 Art Program and Art School TOTAL $30,000 In addition to the Community Funding requests shown in the table above, the City provides additional funding for community festivals through in kind contributions of staff time and use of City facilities. The City also provides through the Human Services grant $41,000 from its General Fund for non - profit agencies providing services to low and very -low income Cupertino residents. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Budget for the current Fiscal Year: 159 City Council and Commissions - Community Funding 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - = and Permits - - - Use of Money and Property - - - - tergovernmenta Rev - - - - Charges for Services - - - - and or eitures - - - - Miscellaneous Revenue - - - - terdepartmental Revenue - - - TOTAL REVENUE $ Expenditures Employee Compensation - - - - tmployee Benefits - - - Materials - - - - act Se 30,000 Appropriations for Contingency - - - - Cost Alloca - - Capital Outlay - - - - Special Projects - ■ - TOTAL EXPENDITURES $ - $ - $ - $ 30,000 Fund Balance (Use of) - - - - STAFFING There is no staffing associated with this budget. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description 1001 Contract Services 7014 GENERAL SVC AGMT DEPARTMENT TOTAL FY11 FY12 FY13 FY 2013 -141 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET $0 $0 $0 $30,000 $0 $0 $0 $30,000 I New program added in FY 2013 -14 to identify Community Funding. Funding was previously in the City Council and Fine Arts Commission. 160 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Legislative /Administrative CITY COUNCIL AND COMMISSIONS- TECHNOLOGY, INFORMATION & COMMUNICATIONS COMMISSION Budget Unit 110 -1031 General Fund CUPERTINO BUDGET AT A GLANCE Total Revenue $ Total Expenditures 19,644 Fund Balance - General Fund Costs $ 19,644 Total Staffing 0.10 Funded by General Fund 100.0 PROGRAM OVERVIEW The Technology, Information & Communications Commission (TICC) advises the City Council and informs the community about issues relating to the rapidly changing fields of communication and technology. Commissioners also serve as a resource for the Planning Commission in offering technical guidance for antenna sightings. The Public Affairs Director serves as staff liaison. The commission also supports public and educational access to cable services. SERVICE OBJECTIVES • Continue to work with appropriate companies in bringing advanced services to interested residents. • Monitor AT &T and Comcast services and revenue. • Negotiate and manage public access provider KMVT to insure maximum programming value for Cupertino residents. • Work with staff and legal counsel to enforce the terms of the current cable franchise agreements. • Work with Community Development and Public Works regarding placement of antenna and negotiate agreements for communication services that serve Cupertino. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $19,644 for the Technology, Information and Community Commission. This represents a decrease of $49,281 or 71.5% from the FY 2012- 13 Amended Budget. The decrease is attributed to the budgeting of materials more in line with 161 prior year actuals. A new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from a $19,644 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: City Council and Commissions - Technology, Information & Community Commission 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - icenses and Permits - - - Use of Money and Property - - - - tergovernmental Revenue - - - - Charges for Services - - - - l7ines and Forfeitures Miscellaneous Revenue - - - - terdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation 12,895 13,018 13,098 13,227 mployee Benefits 4,287 4,804 Materials 731 207 50,750 450 contract Services 1,365 Appropriations for Contingency - - - 45 Fost Allocation - Capital Outlay - - - - ecial Projects - wow W— TOTAL EXPENDITURES $ 19,278 $ 18,029 $ 68,925 $ 19,644 Fund Balance (Use of) 162 STAFFING Total current authorized positions -.10 There are no changes to the current level of staffing. Total authorized positions -.10 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET 1031 Employee Compensation 5501 SALARIES FULL TIME $12,895 $13,018 $13,098 $13,227 Employee Benefits 5600 RETIREMENT SYSTEM $2,884 $3,396 $3,544 $3,674 Employee Benefits 5602 PERS 1959 SURV EMPR $1 $0 $0 $0 Employee Benefits 5711 HEALTH INSURANCE $940 $941 $1,010 $963 Employee Benefits 5712 DENTAL INSURANCE $91 $91 $94 $94 Employee Benefits 5713 MEDICARE $187 $189 $190 $192 Employee Benefits 5714 LIFE INSURANCE $70 $70 $79 $79 Employee Benefits 5715 LONG TERM DISABILITY $51 $52 $94 $81 Employee Benefits 5716 WORKERS COMPENSATION $46 $47 $47 $651 Employee Benefits 5717 VISION INSURANCE $17 $18 $20 $19 Materials 6111 GEN OFFICE SUPPLIES $131 $207 $250 $250 Materials 6226 MEMBERSHIP AND DUES $600 $0 $500 $200 Materials 6323 EDUCATIONAL GRANTS $0 $0 $50,000 $0 Contract Services 7075 LEGAL COSTS $1,365 $0 $0 $0 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $452 Cost Allocation 8002 IT REIMBURSEMENT $19,400 $15,900 $7,400 $637 Cost Allocation 8005 WEBSTTE REIMBURSEMENT $0 $0 $0 $1183 DEPARTMENT TOTAL $19,278 $18,029 $68,926 $19,644 ' Changes due to new methodology in FY 2013 -14. 2 A new category in FY 2013 -14, see the recommended budget section for explanation. 3 Cost allocation charges have increased due to the transfer of City Website from General Fund programs to Internal Service Funds that charge user departments. 163 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Legislative /Administrative CITY COUNCIL AND COMMISSIONS- LIBRARY COMMISSION Budget Unit 110 -1040 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $ Total Expenditures Fund Balance 9,546 General Fund Costs $ 9,546 Total Staffing 0.05 Funded by General Fund 100.0 The Library Commission is a five member commission appointed by the City Council that reviews and makes recommendations related to the operations and services of the Cupertino Library. The Cupertino Library is operated by Santa Clara County Library Services. The building is provided by the City of Cupertino for which the County pays a rental fee. County Library management serves as Commission staff and Community Relations personnel serves as City liaison. SERVICE OBJECTIVES • Monitors the various service activities of the library and makes recommendations for improvements to appropriate bodies. • Supports library advocacy groups, including Friends of the Cupertino Library and Cupertino Library Foundation. • Advocates library funding and service levels at the city, county, and state levels. • Represents the Cupertino library in the local community. • Participates in state and local library workshops and conferences. • Participates in the long range planning of quality library services for the City. • Develops potential resources to expand volunteer efforts in the library. • Investigates ways to expand access to non - traditional media. • Continues library advocacy in Cupertino activities and with other organizations. • Initiated and coordinates the Cupertino Poet Laureate program. • Continues emphasis on integrating additional technology into library services. 164 FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $9,546 for the Library Commission. This represents a decrease of $3,884 or 28.9% over the FY 2012 -13 Amended Budget. The decrease is attributed to a decrease in staff support for this commission from .07 to .05. This is slightly offset due to increases in Costs Allocation driven by costs associated with City Channel and the City Website being converted from a General Fund budget to an Internal Service Fund resulting in new charges to user departments. A new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from a $9,546 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 165 City Council and Commissions - Library Commission Fund Balance (Use of) - - - STAFFING Total current authorized positions -.07 On June 11, 2013 City Council approved full time staff be reduced from .07 to .05. Total authorized positions -.05 166 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - icenses and Permit - - - Use of Money and Property - - - - ergovernmenta evenue - - - - Charges for Services - - - - es and For Miscellaneous Revenue - - - - terdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ - Expcnditures Employee Compensation 1,801 3,904 8,222 4,389 Materials 580 430 650 600 Wa"c't Ser 2,000 Appropriations for Contingency - - - 260 Capital Outlay - - - - Special Projects - TOTAL EXPENDITURES $ 2,933 $ 6,849 $ 13,430 $ 9,546 Fund Balance (Use of) - - - STAFFING Total current authorized positions -.07 On June 11, 2013 City Council approved full time staff be reduced from .07 to .05. Total authorized positions -.05 166 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET 1040 Employee Compensation 5501 SALARIES FULL TIME $1,801 $3,904 $8,222 $4,389 Employee Benefits 5600 RETIREMENT SYSTEM $403 $949 $2,225 $1,219 Employee Benefits 5711 HEALTH INSURANCE $94 $185 $202 $481 Employee Benefits 5712 DENTAL INSURANCE $9 $18 $19 $47 Employee Benefits 5713 MEDICARE $26 $56 $53 $64 Employee Benefits 5714 LIFE INSURANCE $7 $14 $16 $40 Employee Benefits 5715 LONG TERM DISABILITY $5 $10 $26 $26 Employee Benefits 5716 WORKERS COMPENSATION $6 $14 $13 $331 Employee Benefits 5717 VISION INSURANCE $2 $3 $4 $10 Materials 6111 GEN OFFICE SUPPLIES $393 $285 $250 $200 Materials 6216 CONFERENCE/MBRSP DUES $72 $20 $200 $200 Materials 6226 MEMBERSHIP AND DUES $115 $125 $200 $200 Contract Services 7014 GENERAL SVC AGMT $0 $1,266 $2,000 $2,000 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $2602 Cost Allocation 8002 IT REIMBURSEMENT $0 $0 $0 $319 Cost Allocation 8005 WEBSITE REIMBURSEMENT $0 $0 $0 $593 DEPARTMENT TOTAL $2,933 $6,849 $13,430 $9,546 3 Changes due to new methodology in FY 2013 -14. 2 A new category in FY 2013 -14, see the recommended budget section for explanation. 3 Cost allocation charges have increased due to the transfer of City Channel and City Website from General Fund programs to Internal Service Funds that charge user departments. 167 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Legislative /Administrative CITY COUNCIL AND COMMISSIONS- FINE ARTS Budget Unit 110 -1042 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $ Total Expenditures 18,163 Fund Balance - General Fund Costs $ 18,163 Total Staffing 0.10 Funded by General Fund 100.0 The Cupertino Fine Arts Commission is charged with advancing the arts in the City through a number of activities and programs. These include overseeing the "Quarter Percent for Art" requirement for developments over 50,000 square feet; promoting art in public places; making recommendations to City Council regarding arts opportunities; awarding grants to individuals and organizations; and selecting a "Distinguished Artist of the Year" and "Emerging Artist of the Year." In prior years, grants had been awarded to a diverse group of individuals and organizations, including the Cherry Blossom Festival, the Euphrat Museum of Art and its Arts in Schools program, and local performing arts groups, sculptors, and artists. Budget constraints resulted in the elimination of fine arts grants for several years, although a small portion of the grant money has been reinstated and annual awards have been made to the Distinguished Artist of the Year, the Emerging Artist of the Year, the Euphrat Museum of Art, and to help defray the expenses of a professional art judge for the Fine Arts League's annual exhibition and auction at the Fall Festival. SERVICE OBJECTIVES • Foster, encourage and assist the realization, preservation, advancement and development of fine arts for the benefit of the citizens of Cupertino. • Act as a catalyst for the promotion of fine arts activities and provide liaison and coordination between fine arts activities, groups and facilities. • Enhance the interaction between arts and business; review and approve public art projects required for developments over 50,000 square feet. 168 • Screen and /or review fine arts activities wishing to obtain city funds or utilize public facilities. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $18,163 for the Fine Arts Commission. This represents a decrease of $10,965 or 37.6% under the FY 2012 -13 Amended Budget. The decrease is attributed to the budgeting for the Euphrat Museum being considered as part of City Council Community Funding Policy and increases in Costs Allocation driven by costs associated with City Channel and the City Website being converted from a General Fund budget to an Internal Service Fund resulting in new charges to user departments. A new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from a $18,163 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 169 City Council and Commissions - Fine Arts Commission Appropriations for Contingency - - - 190 Cost Alloca Capital Outlay - - - - Special Projects N - w TOTAL EXPENDITURES $ 32,609 $ 27,434 $ 29,128 $ 18,163 Fund Balance (Use of) 170 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - censes and Permits - - - Use of Money and Property - - - - tergovernmenta Rev - - - - Charges for Services - - - - and or enures Miscellaneous Revenue - - - - terdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation 12,227 7,967 11,481 11,056 tmployee Materials 16,805 16,741 11,750 1,600 Appropriations for Contingency - - - 190 Cost Alloca Capital Outlay - - - - Special Projects N - w TOTAL EXPENDITURES $ 32,609 $ 27,434 $ 29,128 $ 18,163 Fund Balance (Use of) 170 STAFFING Total current authorized positions -.10 There are no changes to the current level of staffing. Total authorized positions -.10 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET 1042 Employee Compensation 5501 SALARIES FULL TIME $12,227 $7,188 $11,481 $10,5561 Employee Compensation 5502 SALARIES PART TIME $0 $779 $0 $500 Employee Benefits 5600 RETIREMENT SYSTEM $2,495 $1,839 $3,107 $2,932 Employee Benefits 5711 HEALTH INSURANCE $634 $446 $1,010 $857 Employee Benefits 5712 DENTAL INSURANCE $89 $60 $94 $94 Employee Benefits 5713 MEDICARE $178 $265 $166 $153 Employee Benefits 5714 LIFE INSURANCE $69 $45 $79 $79 Employee Benefits 5715 LONG TERM DISABILITY $51 $26 $80 $63 Employee Benefits 5716 WORKERS COMPENSATION $44 $33 $41 $652 Employee Benefits 5717 VISION INSURANCE $17 $12 $20 $19 Materials 6111 GEN OFFICE SUPPLIES $32 $0 $200 $50 Materials 6206 GRANT EXPENDITURES $16,773 $16,691 $11,500 $1,5003 Materials 6226 MEMBERSHIP AND DUES $0 $50 $50 $50 Contract Services 7014 GENERAL SVC AGMT $0 $0 $300 $300 Contract Services 7104 SPECIAL EVENTS $0 $0 $1,000 $04 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $1905 Cost Allocation 8002 IT REIMBURSEMENT $0 $0 $0 $6376 Cost Allocation 8005 WEBSITE REIMBURSEMENT $0 $0 $0 $1187 DEPARTMENT TOTAL $32,609 $27,434 $29,128 $18,163 3 Reduce use of Full Time staff by utilizing Part Time Staff 2 Changes due to new methodology in FY 2013 -14. 3 Euphrat Museum Funding moved as part of the Community Funding Policy. 4 To align with 2 prior years of actual costs. 5 A new category in FY 2013 -14, see the recommended budget section for explanation. 6 Changes due to new methodology in FY 2013 -14. 7 Cost allocation charges have increased due to the transfer of City Channel and City Website from General Fund programs to Internal Service Funds that charge user departments. 171 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Legislative /Administrative CITY COUNCIL AND COMMISSIONS- PUBLIC SAFETY Budget Unit 110 -1050 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $ Total Expenditures 13,310 Fund Balance - General Fund Costs $ 13,310 Total Staffing Funded by General Fund 100.0 The Cupertino Public Safety Commission (PSC), a five member board appointed by the City Council, assists the Council by reviewing and recommending public safety services to assist police, fire, emergency planning, and traffic. The Sheriff's West Valley Patrol Division Commander, who is the City's Chief of Police, serves as staff liaison. SERVICE OBJECTIVES • Review safety issues and concerns and make recommendations to the City Council. • Promote public education programs concerning safety issues. • Provide assistance in implementing public safety programs approved by the City Council. • Work with various city departments to resolve issues and concerns related to public safety. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $13,310 for the Public Safety Commission. This represents an increase of $1,048 or 8.6% over the FY 2012 -13 Amended Budget. The increase is attributed to a new category, Appropriations for Contingency, added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from a $13,310 contribution from the General Fund. 172 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: City Council and Commissions - Public Safety Commission 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Lenses and Per - - - Use of Money and Property - - - - ter overnmental Revenue - - - - Charges for Services - - - - JLnes and Forfeitur - IhL - - - Miscellaneous Revenue - - - - Fterdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation - - - L-plo ee Benefits Materials 161 1,237 1,262 1,100 Lntract Servic 5,085 5,000 11,000 11,000 Appropriations for Contingency - - - 1,210 Lst Allocation - - - Capital Outlay - - - - Fecial Projects - - - - TOTAL EXPENDITURES $ 5,246 $ 6,237 $ 12,262 $ 13,310 Fund Balance (Use of) - - - STAFFING There is no staffing associated with the budget. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 173 Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET 1050 Materials 6111 GEN OFFICE SUPPLIES $161 $175 $200 $01 Materials 6333 WV MAYORS CM MEETING $0 $1,062 $1,062 $1,100 Contract Services 7014 GENERAL SVC AGMT $5,085 $5,000 $11,000 $11,0002 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $1,2103 DEPARTMENT TOTAL $5,246 $6,237 $12,262 $13,310 I Costs included as part of WV Mayors City Managers Meeting 2 Contracts costs for hiring the Sheriff serving as staff for Commission were added in FY13 and FY 2013 -14. 3 A new category in FY 2013 -14, see the recommended budget section for explanation. 174 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Legislative /Administrative CITY COUNCIL AND COMMISSIONS- BICYCLE AND PEDESTRIAN Budget Unit 110 -1055 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $ Total Expenditures 330 Fund Balance - Total Staffing General Fund Costs $ 330 Funded by General Fund 100.0 The Cupertino Bicycle and Pedestrian Commission (BPC) is a five - member board appointed by the City Council, which assists the Council by reviewing, monitoring, and making recommendations on City transportation matters pertaining to bicycle and pedestrian traffic, parking, education, and recreation within Cupertino. The City's Senior Civil Engineer serves as staff liaison. SERVICE OBJECTIVES • Review and make recommendations on City transportation infrastructure, development standards, public and private development projects, and citizen outreach and education efforts as they affect bicycle and pedestrian traffic in the City of Cupertino. • Promote safe, efficient, and enjoyable travel for bicycle and pedestrian traffic within Cupertino. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $330 for the Bicycle and Pedestrian Commission. This represents an increase of $130 or 65% over the FY 2012 -13 Amended Budget. The increase is attributed to additional funds requested for materials for the Bike -to -Work Day Event and a new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from a $330 contribution from the General Fund. 175 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: City Council and Commissions - Bicycle and Pedestrian Commission 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Per - - - Use of Money and Property - - - Ltergovernmental l Revenue - - - - Charges for Services - - - - Lines and Forfeitures - - - - Miscellaneous Revenue - - - - Uterdepartmental Revenue - - - - TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation - - - Lmployee e Benefits - - - Materials 83 - 200 300 Lontract Services - - BE - Appropriations for Contingency - - - 30 Lost Allocation - - Capital Outlay - - - - rpecial Projects - - TOTAL EXPENDITURES $ 83 $ - $ 200 $ 330 Fund Balance (Use of) - - - - STAFFING Staff time is less than .01 FTE. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 176 Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET 1055 Materials 6111 GEN OFFICE SUPPLIES $83 $0 $200 $3004 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $305 DEPARTMENT TOTAL $83 $0 $200 $330 4 Bike to Work Day 5 A new category in FY 2013 -14, see the recommended budget section for explanation. 177 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Legislative /Administrative CITY COUNCIL AND COMMISSIONS- PARKS AND RECREATION Budget Unit 110 -1060 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $ Total Expenditures 13,145 Fund Balance - General Fund Costs $ 13,145 Total Staffing 0.10 Funded by General Fund 100.0 The Parks and Recreation Commission is a five - member citizen's commission appointed by the City Council to make recommendations pertaining to parks and recreation. The Director of Parks and Recreation serves as staff liaison. SERVICE OBJECTIVES • Engage the public in dialog regarding the design of new programs and facilities. Make recommendations regarding these projects to the City Council. • Work with staff and the public to draft and /or revise policies for use of Parks and Recreation facilities. • Consider public input regarding the operation of Parks and Recreation facilities and make recommendations for their improvement. • Participate on a number of special committees dealing with Parks and Recreation. • Serve as ambassadors for the Parks and Recreation Department. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $13,145 for the Parks and Recreation Commission. This represents an increase of $1,038 or 8.6% over the FY 2012 -13 Amended Budget. The increase is attributed to increases in Costs Allocation driven by costs associated with City Channel and the City Website being converted from a General Fund budget to an Internal Service Fund resulting in new charges to user departments and a new category, Appropriations for Contingency, being added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. 178 This budget is funded from a $13,145 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: City Council and Commissions - Parks and Recreation Commission 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budeet Budeet Revenue Taxes Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation 7,417 7,506 7,533 7,608 Employee Benefits 711 3,060 3,174 Materials 198 316 1,400 1,300 Contract Services - - - Appropriations for Contingency - - - 130 Cost Allocation - - - Capital Outlay - - - - Special Projects - - - TOTAL EXPENDITURES $ 10,326 $ 10,882 $ 12,107 $ 13,145 Fund Balance (Use of) STAFFING Total current authorized positions -.10 There are no changes to the current level of staffing. Total authorized positions -.10 179 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET 1060 Employee Compensation 5501 SALARIES FULL TIME $7,417 $7,487 $7,533 $7,608 Employee Compensation 5505 OVERTIME $0 $19 $0 $0 Employee Benefits 5600 RETIREMENT SYSTEM $1,697 $2,000 $2,038 $2,113 Employee Benefits 5602 PERS 1959 SURV EMPR $2 $0 $0 $0 Employee Benefits 5711 HEALTH INSURANCE $661 $708 $770 $842 Employee Benefits 5712 DENTAL INSURANCE $93 $94 $94 $94 Employee Benefits 5713 MEDICARE $109 $110 $109 $110 Employee Benefits 5714 LIFE INSURANCE $58 $58 $63 $63 Employee Benefits 5715 LONG TERM DISABILITY $47 $45 $53 $46 Employee Benefits 5716 WORKERS COMPENSATION $27 $27 $27 $651 Employee Benefits 5717 VISION INSURANCE $17 $18 $20 $19 Materials 6111 GEN OFFICE SUPPLIES $14 $93 $300 $300 Materials 6112 PRINTING & DUPLICATING $0 $0 $200 $1002 Materials 6216 CONFERENCE/MBRSP DUES $9 $48 $500 $500 Materials 6226 MEMBERSHIP AND DUES $175 $175 $400 $400 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $1303 Cost Allocation 8002 IT REIMBURSEMENT $0 $0 $0 $6374 Cost Allocation 8005 WEBSITE REIMBURSEMENT $0 $0 $0 $1185 DEPARTMENT TOTAL $10,326 $10,882 $12,107 $13,145 3 Changes due to new methodology in FY 2013 -14. 2 Costs reduce due to trend analysis. 3 A new category in FY 2013 -14, see the recommended budget section for explanation. 4 Changes due to new methodology in FY 2013 -14. 5 Cost allocation charges have increased due to the transfer of City Channel and City Website from General Fund programs to Internal Service Funds that charge user departments. 180 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Legislative /Administrative CITY COUNCIL AND COMMISSIONS- TEEN Budget Unit 110 -1065 General Fund BUDGET AT A GLANCE Total Revenue $ Total Expenditures 30,062 Fund Balance - General Fund Costs $ 30,062 Total Staffing 0.25 Funded by General Fund 100.0 PROGRAM OVERVIEW T The Teen Commission is comprised of nine teens representing grades 8 -12. The Teen Commission advises the City Council and staff on teen issues. SERVICE OBJECTIVES • Engage the public in dialog regarding the design of new programs, and make recommendations regarding these projects to City staff. • Assist staff with the programming and promotion of the Teen Center. • Assist staff with the evaluation of teen programming. • Work with staff and the public to create new avenues to interact with teens. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $30,062 for the Teen Commission. This represents an increase of $12,917 or 75.3% over the FY 2012 -13 Amended Budget. The increase is attributed to an increase in staff support for this commission from .15 to .25 and due to increases in Costs Allocation driven by costs associated with City Channel and the City Website being converted from a General Fund budget to an Internal Service Fund resulting in new charges to user departments. A new category, Appropriations for Contingency, has also been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from a $30,062 contribution from the General Fund. 181 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: City Council and Commissions - Teen Commission 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Per - - - Use of Money and Property - - - Ltergovernmental l Revenue - - - - Charges for Services - - - - Lines and Forfeitures - - - Miscellaneous Revenue - - - - Uterdepartmental Revenue - TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation 9,324 9,742 9,884 17,468 Lmployee Benefits 3,950 4,560 4,76 7,956 Materials 944 1,243 1,500 2,000 Lontract Services - 500 Appropriations for Contingency - - - 250 Lost Allocation - 1,888 Capital Outlay - - - - rpecial Projects - - - - TOTAL EXPENDITURES $ 14,218 $ 16,157 $ 17,145 $ 30,062 Fund Balance (Use of) - - - - STAFFING Total current authorized positions -.15 On June 11, 2013 City Council approved full time staff be increased from .15 to .25. Total authorized positions -.25 182 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET 1065 Employee Compensation 5501 SALARIES FULL TIME $9,324 $9,742 $9,884 $17,468' Employee Benefits 5600 RETIREMENT SYSTEM $2,134 $2,601 $2,674 $4,852 Employee Benefits 5602 PERS 1959 SURV EMPR $2 $0 $0 $0 Employee Benefits 5711 HEALTH INSURANCE $1,128 $1,248 $1,346 $2,142 Employee Benefits 5712 DENTAL INSURANCE $140 $141 $141 $235 Employee Benefits 5713 MEDICARE $135 $141 $143 $253 Employee Benefits 5714 LIFE INSURANCE $80 $86 $95 $158 Employee Benefits 5715 LONG TERM DISABILITY $59 $58 $69 $105 Employee Benefits 5716 WORKERS COMPENSATION $246 $258 $263 $1632 Employee Benefits 5717 VISION INSURANCE $26 $27 $30 $48 Materials 6111 GEN OFFICE SUPPLIES $944 $1,243 $1,500 $2,0003 Contract Services 7011 'TRAINING AND $0 $37 $250 $250 Contract Services 7014 GENERAL SVC AGMT $0 $575 $750 $2504 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $2505 Cost Allocation 8002 IT REIMBURSEMENT $0 $0 $0 $1,5936 Cost Allocation 8005 WEBSITE REIMBURSEMENT $0 $0 $0 $2957 DEPARTMENT TOTAL $14,218 $16,157 $17,145 $30,062 3 Increase in staff time from .15 to .25 2 Changes due to new methodology in FY 2013 -14. 3 More Community Events. 4 Decreased use of outside vendors for events. 5 A new category in FY 2013 -14, see the recommended budget section for explanation. 6 Changes due to new methodology in FY 2013 -14. 7 Cost allocation charges have increased due to the transfer of City Channel and City Website from General Fund programs to Internal Service Funds that charge user departments. 183 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Legislative /Administrative CITY COUNCIL AND COMMISSIONS- PLANNING Budget Unit 110 -1070 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $ Total Expenditures 118,805 Fund Balance - General Fund Costs $ 118,805 Total Staffing 0.42 Funded by General Fund 100.0 The Planning Commission is a five - member citizen board appointed by the City Council. The functions of the Planning Commission are as follows: • Advise the City Council on land use and development policy related to the General Plan; • Implement the General Plan through review and administration of specific plans and related ordinances; • Review land use applications for conformance with the General Plan and ordinances; and • Promote the coordination of local plans and programs with regional and other agencies. SERVICE OBJECTIVES • Conduct periodic reviews of the General Plan. These reviews test the fundamental goals and measure performance of short -term objectives. • Conduct public hearings for approximately 80 land development applications. Ensure that decisions are made fairly and expeditiously in accordance with adopted General Plan policies, zoning ordinances, development plans, and design guidelines. • Review specific plans, zoning ordinance amendments, and amendments to the General Plan and make recommendations to Council. • Serve on the Planning Commission Design Review Committee, on the Environmental Review Committee, and in an advisory role to the Housing Commission and Economic Development Committee. 184 FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $118,805 for the Planning Commission. This represents an increase of $10,915 or 10.1% over the FY 2012 -13 Amended Budget. The increase is attributed to materials and contract services for staff to attend training and transcription costs. In addition, increases in Costs Allocation are driven by costs associated with City Channel and the City Website being converted from a General Fund budget to an Internal Service Fund resulting in new charges to user departments. A new category, Appropriations for Contingency, has also been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from a $118,805 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 185 City Council and Commissions - Planning Commission Capital Outlay - - - - Special Projects TOTAL EXPENDITURES $ 97,128 $ 97,150 $ 107,890 $ 118,805 Fund Balance (Use of) - - - STAFFING Total current authorized positions -.45 On June 11, 2013 City Council approved full time staff be reduced from .45 to .42. Total authorized positions -.42 186 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - icenses and Permit - - - Use of Money and Property - - - - ergovernmenta evenue - - - - Charges for Services - - - - es and For e Miscellaneous Revenue - - - - terdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ - Expcnditures Employee Compensation 59,773 62,613 w23,113 65,277 61,118 Materials 12,005 6,956 11,500 21,000 Wa"c't Ser Appropriations for Contingency - - - 3,025 Capital Outlay - - - - Special Projects TOTAL EXPENDITURES $ 97,128 $ 97,150 $ 107,890 $ 118,805 Fund Balance (Use of) - - - STAFFING Total current authorized positions -.45 On June 11, 2013 City Council approved full time staff be reduced from .45 to .42. Total authorized positions -.42 186 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET 1070 Employee Compensation 5501 SALARIES FULL TIME $56,041 $58,301 $59,027 $55,118' Employee Compensation 5502 SALARIES PART TIME $3,732 $4,312 $6,250 $6,000 Employee Benefits 5600 RETIREMENT SYSTEM $12,681 $15,389 $15,972 $15,311 Employee Benefits 5602 PERS 1959 SURV EMPR $7 $0 $0 $0 Employee Benefits 5711 HEALTH INSURANCE $4,143 $4,084 $4,329 $3,735 Employee Benefits 5712 DENTAL INSURANCE $416 $418 $422 $393 Employee Benefits 5713 MEDICARE $1,097 $1,173 $1,334 $799 Employee Benefits 5714 LIFE INSURANCE $304 $304 $337 $314 Employee Benefits 5715 LONG TERM DISABILITY $224 $226 $418 $334 Employee Benefits 5716 WORKERS COMPENSATION $201 $209 $212 $2732 Employee Benefits 5717 VISION INSURANCE $77 $80 $89 $81 Materials 6111 GEN OFFICE SUPPLIES $3,567 $3,743 $3,000 $400 Materials 6201 ADVERTISING & LEGL NOTICE $2,725 ($53) $2,500 $4,5003 Materials 6216 CONFERENCE/MBRSP DUES $5,713 $3,266 $6,000 $16,000 Materials 6226 MEMBERSHIP AND DUES $0 $0 $0 $100 Contract Services 7011 TRAINING $0 $0 $0 $2504 Contract Services 7014 GENERAL SVC AGMT $6,200 $5,698 $8,000 $9,0005 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $3,0256 Cost Allocation 8002 IT REIMBURSEMENT $0 $0 $0 $2,6777 Cost Allocation 8005 WEBSITE REIMBURSEMENT $0 $0 $0 $495" DEPARTMENT TOTAL $97,128 $97,150 $107,890 $118,805 3 Decrease in staff time from .45 to .42 2 Changes due to new methodology in FY 2013 -14. 3 Planning Department allocated total Supplies, Memberships and Conference and training cost by FTE amount for materials accounts. 4 Planning Department allocated total Supplies, Memberships and Conference and training cost by FTE for programs. 5 Increased Transcription Costs 6 A new category in FY 2013 -14, see the recommended budget section for explanation. Changes due to new methodology in FY 2013 -14. 8 Cost allocation charges have increased due to the transfer of City Channel and City Website from General Fund programs to Internal Service Funds that charge user departments. 187 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Legislative /Administrative CITY COUNCIL AND COMMISSIONS- HOUSING Budget Unit 110 -1075 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $ Total Expenditures 7,843 Fund Balance - General Fund Costs $ 7,843 Total Staffing 0.05 Funded by General Fund 100.0 The Cupertino Housing Commission (CHC) is a five - member board appointed by the City Council to assist the Planning Commission and the City Council in developing housing policies and strategies for implementation of General Plan Housing Element goals. The Commission also oversees the Community Development Block Grant (CDBG) program. SERVICE OBJECTIVES Make recommendations to the City Council regarding: • Developing housing policies and strategies for implementation of general plan housing element goals. • Affordable housing proposals, innovative approaches to affordable housing development and number and type of affordable units and the target groups to be served. • Identify sources of funds to develop and build affordable housing. • Funding requests from CDBG and the Affordable Housing funds, possible fee waivers or other incentives. • CDBG Action Plan. • City's Housing Element. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $7,843 for the Housing Commission. This represents an increase of $524 or 7.2% over the FY 2012 -13 Amended Budget. The increase is attributed to increases in Cost Allocation resulting in new charges to user departments. A new category, Appropriations for Contingency, has also been added this fiscal year. This category 188 represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from a $7,843 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: City Council and Commissions - Housing Commission 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - icenses and Permit - - - Use of Money and Property - - - - ergovernmenta evenue - - - - Charges for Services - - - - es and For - Miscellaneous Revenue - - - - terdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation 1,910 2,777 5,226 5,278 Materials - - - 50 WaT7 Ser - Appropriations for Contingency - - - 5 Capital Outlay - - - - Special Projects - - TOTAL EXPENDITURES $ 2,587 $ 3,866 $ 7,319 $ 7,843 Fund Balance (Use of) 189 STAFFING Total current authorized positions -.05 There are no changes to the current level of staffing. Total authorized positions -.05 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET 1075 Employee Compensation 5501 SALARIES FULL TIME $1,910 $2,777 $5,226 $5,278 Employee Benefits 5600 RETIREMENT SYSTEM $434 $742 $1,414 $1,465 Employee Benefits 5711 HEALTH INSURANCE $151 $226 $450 $428 Employee Benefits 5712 DENTAL INSURANCE $17 $25 $47 $47 Employee Benefits 5713 MEDICARE $27 $37 $76 $77 Employee Benefits 5714 LIFE INSURANCE $13 $19 $40 $40 Employee Benefits 5715 LONG TERM DISABILITY $25 $26 $37 $32 Employee Benefits 5716 WORKERS COMPENSATION $7 $9 $19 $331 Employee Benefits 5717 VISION INSURANCE $3 $5 $10 $10 Materials 6111 GEN OFFICE SUPPLIES $59 $38 $200 $502 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $53 Cost Allocation 8002 IT REIMBURSEMENT $0 $0 $0 $3194 Cost Allocation 8005 WEBSTTE REIMBURSEMENT $0 $0 $0 $595 DEPARTMENT TOTAL $2,646 $3,904 $7,519 $7,843 3 Changes due to new methodology in FY 2013 -14. 2 Bring costs in line with prior year actual trend. 3 A new category in FY 2013 -14, see the recommended budget section for explanation. 4 Changes due to new methodology in FY 2013 -14. 5 Cost allocation charges have increased due to the transfer of City Channel and City Website from General Fund programs to Internal Service Funds that charge user departments. 190 CUPERTINO Administration City Manager Environmental Affairs Economic Development City Clerk- City Attorney City M anager Executive Assistant Office Assistant (40 %) City Clerk I I Economic Development M a n a g e r Deputy City Clerk Senior Office Assistant Office Assistant (60 %) 191 Sustainability M a n a g e r CUPERTINO Senior Management Analyst Administration CUPERTINO Final Adopted Page 2013 -2014 Fund Dept 198 110 1200 City Manager 655,368 202 110 1201 Community Outreach - 205 110 1210 Environmental Affairs 2091411 209 110 1220 Economic Development 160,503 Fund Dept 213 110 1250 City Clerk 544,848 217 110 1251 Duplicating and Mail Services 104,285 220 110 1252 Elections 22,000 City Manager Discretionary Fund 427,374 Fund Dept 223 110 1300 City Manager Discretionary Fund 427,374 Fund Dept 226 110 1500 City Attorney 1,275,539 192 Division Summary Administration - Summary 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - Use of Money and Property - - - - Intergovermnenta Re= - - Charges for Services - - - 326,907 Fines and Forfeitures m - Miscellaneous Revenue Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ 326,907 Expenditures Employee Compensation 561,027 579,951 733,747 1,213,549 Employee Benefits 187,915 W 206,448 266,495 476,438 Materials 107,784 74,490 130,950 183,392 Contract Services 203,651 206,330 485,000 Appropriations for Contingent - - - 471,764 Cost Allocation 6,600 3,800 55,600 408,675 Capital Outlay 16,500 Special Projects - - - - TOTAL EXPENDITURES $ 1,066,977 $ 1,071,019 $ 1,688,292 $ 3,399,328 Fund Balance (Use of) - - - - FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $3,399,328 for the Administration Division. This represents an increase of $1,711,036 or 101% over the FY 2012 -13 Amended Budget. The increase is attributed primarily to increases in staffing costs due to the addition of and transfer in of several positions associated with Environmental Affairs, Economic Development and City Clerk. In addition, increases in Costs Allocation are driven by costs associated with City Channel and the City Website being converted from a general fund budget to an Internal Service Fund, resulting in new charges to user departments. Lastly, a new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. The 193 administration division also contains a 5% contingency of total budgeted materials and contract for the General Fund as part of the City Manager's Contingency fund. This budget is funded from $326,907 in estimated department revenue resulting from charges to user departments as part of the Cost Allocation Plan (CAP) and a $3,072,421 contribution from the General Fund. 194 City Attorne $1,275,539 37% City Managc Discretionar Fund $427,374 13% FY 2011 ACTUAL Final Adopted Expenditures Fiscal Year 2013 -2014 City Manager . $1,025,282 $671,133 20% 4 Year Expenditure History In Millions FY 2012 FY 2013 FY 2014 ACTUAL BUDGET FINAL 195 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Legislative /Administrative ADMINISTRATON David Brandt, City Manager Carol Korade, City Attorney Grace Schmidt, City Clerk KEY PERFORMANCE MEASURES BY DIVISION City Clerk BUDGET AT A GLANCE To to 1 Re ve nue To to 1 Expenditures Fund Balance CUPERTINO 326,907 3,399,328 General Fund Costs $3,072,421 Total Staffing 10.50 Funded by General Fund Dollars 90.4 Provide mail services to Percent of delivery 100% 100% each department in a and stamping timely manner outgoing mail completed in the reauested timeframe Prepare City Council Number of Minutes 20 of 21 24 of 24 Minutes for approval at prepared for Regular Minutes the next City Council approval at the next meeting prepared meeting City Council Minutes for meeting prepared approval for approval at the next at the next City City Council Council meeting. meeting. 4 All of each of 6 special special meeting meeting Minutes Minutes prepared prepared for approval for 196 Division Strategy Measure 1 1 Actual Projected at the next approval City at the next Council City meeting Council meeting GOAL: Provide documents to the public in a timely manner Provide records for Number of records 34 out of 34 All Public Public Records Act requests filled Public Records requests for the public in within the Records Act Act a timely manner timeframe required requests requests filled in the filled in timeframe the required timeframe required 197 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Legislative /Administrative CITY MANAGER Budget Unit 110 -1200 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $ 143,649 Total Expenditures 655,368 Fund Balance - General Fund Costs $ 511,719 Total Staffing 2.55 Funded by General Fund Dollars 78.1 The City Manager is responsible to the City Council for the effective and efficient operation of the City. Under the direction of the City Council as a whole, the City Manager carries out the City's adopted goals and objectives. The City Manager also oversees the Community Outreach and Sustainability Programs and is responsible for developing and sustaining community- building activities that increase citizen involvement in the community. SERVICE OBJECTIVES • Accomplish the City Council's work program. • Manage City operations. • Ensures all laws and ordinances of the City are duly enforced and that all franchises, permits, licenses, and privileges granted by the City are faithfully performed and observed. • Advise the City Council on the financial conditions and needs of the City. • Investigate all complaints concerning the operation of the City. • Supervise the use and condition of buildings, public parks, streets and other public property. • Prepare reports and initiate recommendations as may be desirable or as requested by the City Council. • Ensure that the City's policies and procedures provide a foundation for a secure financial position. • Develop strategies to enhance the City's tax base and to position the City to take advantage of economic opportunities. 198 FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $655,368 for the City Manager. This represents an increase of $199,008 or 43.6% over the FY 2012 -13 Amended Budget. The increase is attributed primarily to increases in Cost Allocation driven by costs associated with City Channel and the City Website being converted from a general fund budget to an Internal Service Fund resulting in new charges to user departments. In addition, increases in employee compensation and benefits are due to the addition of one Sr. Management Analyst in FY 2012- 13. A new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from $143,649 in estimated department revenue resulting from charges to user departments as part of the Cost Allocation Plan (CAP) and a $511,719 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and general fund contribution by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 199 Administration - City Manager 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - Use of Money and Property - - - - Intergovernmental Revenue - - i Charges for Services - - - 143,649 Fines and Forfeitures A - Miscellaneous Revenue - - - - Interdepartmental Revenue - TOTAL REVENUE $ - $ - $ - $ 143,649 Expenditures Employee Compensation 240,187 253,346 267,696 341,585 Employee Benefits IL 74,550 J& 83,477 89.514 136,310 Materials 35,838 24,391 51,750 32,203 Contract Service JJJPW10,000 Appropriations for Contingent - - - 4,220 Cost Allocatio, 22,900 * 131,050 IUU Z,VUU Capital Outlay - - 14,500 - Special Projects - - - - TOTAL EXPENDITURES $ 353,888 $ 364,114 $ 456,360 $ 655,368 Fund Balance (Use of) - - - - STAFFING Total current authorized positions -1.55 One new Sr. Management Analyst position is being recognized in the FY2013 -14 budget. Total authorized positions - 2.55 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 200 Category Acct Account Description FY11 FY12 FY13 FY14 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET 1200 Employee Compensation 5501 SALARIES FULL TIME $231,207 $211,666 $267,696 $341,585' Employee Compensation 5502 SALARIES PART TIME $8,232 $41,402 $0 $0 Employee Compensation 5503 EXCESS MED PAY $748 $0 $0 $0 Employee Compensation 5505 OVERTIME $0 $278 $0 $0 Employee Benefits 5506 CAR ALLOWANCE $5,492 $3,877 $4,200 $4,200 Employee Benefits 5600 RETIREMENT SYSTEM $50,315 $62,708 $63,113 $94,882 Employee Benefits 5602 PERS 1959 SURV EMPR $21 $0 $0 $0 Employee Benefits 5710 EMPLOYEE BENEFITS $0 ($9,514) $0 $0 Employee Benefits 5711 HEALTH INSURANCE $10,647 $13,617 $13,492 $23,130 Employee Benefits 5712 DENTAL INSURANCE $1,163 $1,393 $1,311 $2,387 Employee Benefits 5713 MEDICARE $4,411 $8,316 $3,542 $5,014 Employee Benefits 5714 LIFE INSURANCE $852 $988 $1,045 $1,988 Employee Benefits 5715 LONG TERM DISABILITY $597 $737 $1,698 $2,075 Employee Benefits 5716 WORKERS COMPENSATION $836 $1,088 $837 $2,1442 Employee Benefits 5717 VISION INSURANCE $216 $267 $276 $490 Materials 6111 GEN OFFICE SUPPLIES $4,120 $3,601 $4,000 $1,500 Materials 6121 SML TOOLS & EQUIPMENT $0 $0 $0 $500 Materials 6126 GENERAL SUPPLIES $0 $0 $0 $1,500 Materials 6154 TELEPHONE SERVICE $2,377 $4,156 $2,500 $2,103 Materials 6204 PROPERTY TAX $12,506 ($438) $0 $0 Materials 6216 CONFERENCE/MBRSP DUES $3,485 $4,633 $7,500 $5,725 Materials 6219 MILEAGE REIMBURSEMENT $12 $0 $0 $0 Materials 6226 MEMBERSHIP AND DUES $1,899 $400 $3,000 $4,825 Materials 6317 EMPLOYEE RECOGNITION $10,771 $11,405 $14,000 $10,000 Materials 6322 GIVING CAMPAIGN $668 $634 $750 $750 Materials 6326 SPECIAL DEPARTMENTAL EXP $0 $0 $20,000 $0 Materials 6333 WV MAYORS CM MEETING $0 $0 $0 $300 Materials 6341 JOINT VENTURE $0 $0 $0 $5,0003 Contract Services 7014 GENERAL SVC AGMT $313 $0 $10,000 $10,000 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $4,2204 Cost Allocation 8002 IT REIMBURSEMENT $3,000 $2,900 $22,900 $16,252 Cost Allocation 8004 CITY CHANNEL REIMBURSEMENT $0 $0 $0 $111,7925 Cost Allocation 8005 WEBSITE REIMBURSEMENT $0 $0 $0 $3,006 Capital Outlay 9400 FIXED ASSET ACQUISITION $0 $0 $14,500 $0 DEPARTMENT TOTAL $353,888 $364,114 $456,360 $655,368 3 Increased salary and benefits costs are due to a new position Sr. Management Analyst, added in FY13. Z Changes due to new methodology in FY14. 3 The Joint Venture membership was previously paid out of the City Council budget but was moved here in FY14. 4 A new category in FY14, see the recommended budget section for explanation. 5 Cost allocation charges have increased due to the transfer of City Channel and City Website from General fund programs to Internal Service Funds that charge user departments. 201 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Other General CITY MANAGER - COMMUNITY OUTREACH Budget Unit 110 -1201 General Fund BUDGET AT A GLANCE To to 1 Re ve nue $ Total Expenditures - Fund Balance General Fund Costs $ Total Staffing - Funded by General Fund Dollars N/A In Fiscal Year 2013 -2014 this program was transferred to the Public Affairs Division as part of a citywide reorganization. A complete discussion of this program, commonly known at the 'Block Leader Program' can be found in the Public Affairs Division. This program is included in Administration to preserve historical revenue and expenditure data. Once all prior year actuals are zero, this program will be removed from the budget. The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 202 Administration - Community Outreach 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - Use of Money and Property - - - Intergovernmental Revenue - - - Charges for Services - - - - Fines and Forfeitures A - - Miscellaneous Revenue - - - - Interdepartmental Revenue - TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation 47,136 44,466 66,281 - Employee Benefits IL 19,014 A 28,066 - Materials 18,509 12,462 22,000 - Contract Service 1,000 - Appropriations for Contingenc, - - - - Cost Allocation - 6,200 - Capital Outlay - - - - Special Projects - - - TOTAL EXPENDITURES $ 84,972 $ 78,228 $ 123,547 $ - Fund Balance (Use of) STAFFING Total current authorized positions -.75 It is requested that one Community Relations Coordinator at 75% be transferred to the Community Outreach Program within the Public Affairs Division. Total authorized positions - 0 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 203 Category Acct Account Description 1201 Employee Compensation 5501 Employee Compensation 5503 Employee Benefits 5600 Employee Benefits 5602 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 Materials 6111 Materials 6216 Materials 6219 Contract Services 7011 Contract Services 7014 Appr for Contingency 7197 Cost Allocation 8002 SALARIES FULL TIME EXCESS MED PAY RETIREMENT SYSTEM PERS 1959 SURV EMPR HEALTH INSURANCE DENTAL INSURANCE MEDICARE LIFE INSURANCE LONG TERM DISABILITY WORKERS COMPENSATION VISION INSURANCE GEN OFFICE SUPPLIES CONFERENCE/MBRSP DUES MILEAGE REIMBURSEMENT TRAINING AND GENERAL SVC AGMT APPR FOR CONTINGENCY IT REIMBURSEMENT DEPARTMENT TOTAL FY11 FY12 FY13 FY141 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET $45,252 $43,199 $65,196 $0 $1,884 $1,267 $1,085 $0 $9,794 $11,531 $17,640 $0 $16 $0 $0 $0 $6,540 $7,157 $7,704 $0 $931 $936 $936 $0 $683 $645 $646 $0 $432 $432 $475 $0 $284 $266 $312 $0 $162 $154 $156 $0 $172 $179 $197 $0 $16,499 $12,462 $20,000 $0 $1,989 $0 $2,000 $0 $21 $0 $0 $0 $0 $0 $500 $0 $313 $0 $500 $0 $0 $0 $0 $0 $0 $0 $6,200 $0 $84,972 $78,228 $123,547 $0 I In FY14 this budget was transferred out to the Public Affairs Division. 204 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Other General CITY MANAGER- ENVIRONMENTAL AFFAIRS Budget Unit 110 -1210 General Fund PROGRAM OVERVIEW BUDGET AT A GLANCE Total Revenue $ 45,518 Total Expenditures 209,411 Fund Balance - General Fund Costs $163,893 Total Staffing 0.60 Funded by General Fund Dollars 78.3 The Environmental Affairs Division of the City Manager's Office works to bring environmental awareness across departments and engage staff, students, residents and businesses in building public good through activities that mitigate financial and regulatory risk, provide utility cost assurances, conserve scarce resources, and prioritize public health. In this capacity, the Division teams with regional partners and adjacent jurisdictions to develop collective approaches to traditionally costly renewable and alternative energy, transportation, waste management, and long -term planning projects that pool demand, concentrate labor, save taxpayer dollars, and facilitate economic development opportunities. SERVICE OBJECTIVES • Collect and analyze relevant data to demonstrate municipal compliance with current and burgeoning state and federal regulations. • Serve as technical resource on sustainability initiatives by preparing staff reports, developing local policies and ordinances, coordinating educational events, and making presentations to Council, City departments and applicable outside organizations. • Coordinate municipal and community -wide greenhouse gas emissions inventories, develop emissions targets, execute a community -wide climate action plan, and track progress to achieve emissions reductions over time. • Expand existing compliance- focused environmental services to offer innovative energy, water and resource conservation programs that effectively engage employees and community members. • Evaluate existing departmental programs and benchmark environmental achievements on an ongoing basis. • Research tools and best practices for efficient utilities management and conservation and adapt these into the City's organizational culture, operations and budgets. 205 • Manage or perform resource audits, identify energy conservation and renewable energy generation opportunities, calculate feasibility and develop projects that are cost effective and conserve resources. • Foster community access to city, partner agency and local utility programs and services that reduce operational and capital costs, conserve finite resources and contribute to employee health. • Work with schools to expand successful municipal programs into educational institutions through effective partnerships that empower students as environmental leaders. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $209,411 for the Environmental Affairs Division. In Fiscal Year 2013 -2014 this program was transferred to Administration from the Public Affairs Division as part of a citywide reorganization. Historical costs can be found in the Public Affairs Division. This budget funds the City's deployment of a new utility account management software program (HARA) and the cost of a CEQA Environmental Impact Review for the City's forthcoming Climate Action Plan. Program costs associated with our ever popular Earth Day Festival are shared with the Public Works Department, who leverages the Division's diverse outreach and education programs to increase access to their waste and stormwater management services. In addition to 60% of a full -time Sustainability Manager, this budget also funds part - time staffing support to cover a heightened demand for residential and commercial energy efficiency and water conservation services via one full -time contract Climate Corps Bay Area (an AmeriCorps Program) Member this Fiscal Year to continue to support its award - winning GreenBiz program (www.cul2ertino.org/greenbiz) and expand the highly successful residential neighborhood -level Growing Greener Blocks Campaign ( www .cul2ertino.org /greenerblocks). In addition, a new category Appropriations for Contingency has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from $45,518 in estimated department revenue resulting from charges to user departments as part of the Cost Allocation Plan (CAP) and a $163,893 contribution from the General Fund. 206 The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Administration - Environmental Affairs 2010 -2011 Category Actual Revenue Taxes - License d Permits - Use of Money and Property - Intergovernmental Revenue - Charges for Services - Fines and Forfeitures - Miscellaneous Revenue Interdepartmental Revenue - TOTAL REVENUE $ - $ Expenditures Employee Compensation - Employee Benefits Materials - Contract Services Appropriations for Contingenc, - Cost Allocatio Capital Outlay - Special Projects - TOTAL EXPENDITURES $ - $ Fund Balance (Use of) STAFFING Total current authorized positions - 0 It is requested that one Sustainability Manager at 60% be transferred in from the Environmental Affairs Program within the Public Affairs Division. Total authorized positions -.60 207 2012 -2013 2013 -2014 2011 -2012 Amended Final Adopted Actual Budget Budget - - 45,518 - $ - $ 45,518 - - 76,035 - 27,039 - - 14,000 5,000, - - 7,900 - 19,437 - $ - $ 209,411 It is requested that one Sustainability Manager at 60% be transferred in from the Environmental Affairs Program within the Public Affairs Division. Total authorized positions -.60 207 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description FY11 FY12 FY13 FY141 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET 1210 Employee Compensation 5501 SALARIES FULL TIME $0 $0 $0 $68,535 Employee Compensation 5502 SALARIES PART TIME $0 $0 $0 $7,500 Employee Benefits 5600 RETIREMENT SYSTEM $0 $0 $0 $19,037 Employee Benefits 5711 HEALTH INSURANCE $0 $0 $0 $5,054 Employee Benefits 5712 DENTAL INSURANCE $0 $0 $0 $562 Employee Benefits 5713 MEDICARE $0 $0 $0 $994 Employee Benefits 5714 LIFE INSURANCE $0 $0 $0 $475 Employee Benefits 5715 LONG TERM DISABILITY $0 $0 $0 $411 Employee Benefits 5716 WORKERS' COMPENSATION $0 $0 $0 $3912 Employee Benefits 5717 VISION INSURANCE $0 $0 $0 $115 Materials 6111 GEN OFFICE SUPPLIES $0 $0 $0 $500 Materials 6112 PRINTING & DUPLICATING $0 $0 $0 $1,000 Materials 6121 SML TOOLS & EQUIPMENT $0 $0 $0 $500 Materials 6126 GENERAL SUPPLIES $0 $0 $0 $2,500 Materials 6201 ADVERTISING & LEGL NOTICE $0 $0 $0 $1,000 Materials 6216 CONFERENCE/MBRSP DUES $0 $0 $0 $6,000 Materials 6226 MEMBERSHIP AND DUES $0 $0 $0 $2,500 Contract Services 7014 GENERAL SVC AGMT $0 $0 $0 $65,000 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $7,9003 Cost Allocation 8002 IT REIMBURSEMENT $0 $0 $0 $3,824 Cost Allocation 8004 CITY CHANNEL REIMBURSEMENT $0 $0 $0 $14,9064 Cost Allocation 8005 WEBSTTE REIMBURSEMENT $0 $0 $0 $707 DEPARTMENT TOTAL $0 $0 $0 $209,411 3 This budget was transferred in from Public Affairs in FY14. Z Changes due to new methodology in FY14. 3 A new category in FY14, see the recommended budget section for explanation. 4 Cost allocation charges have increased due to the transfer of City Channel and City Website from General fund programs to Internal Service Funds that charge user departments. 208 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Legislative /Administrative CITY MANAGER- ECONOMIC DEVELOPMENT Budget Unit 110 -1210 General Fund CUPERTINO BUDGET AT A GLANCE Total Revenue $ 34,869 Total Expenditures 160,503 Fund Balance - General Fund Costs $125,634 Total Staffing 0.75 Funded by General Fund Dollars 78.3 PROGRAM OVERVIEW The Economic Development division of the City Manager's office provides assistance and support to businesses to enable job creation, new business formation, private investment, and industry evolution, conducts outreach to existing small businesses to create strong working relationships, collaborates with internal city team members to keep the needs of businesses in the forefront when reviewing applications and projects, partners with local business associations and agencies to create a strong and cohesive network offering business assistance, provides the public with current data and information easily accessible online or in printed format, and assists with policy formation to align with business and community goals. SERVICE OBJECTIVES • Develop and offer training courses at no or low -cost. • Create a step -by -step booklet and webpages on how to start a business in Cupertino (translate documents into different languages). • Launch a "Shop Local" campaign targeting residents and daytime population (to include a dedicated website and /or smartphone app and public service announcements /media to promote campaign). • Develop no or low -cost marketing programs to promote local businesses. • Start a Corporate Site Visit program for existing business to meet with owners and discuss current situations. • Visit local businesses regularly. • Discuss special programs, events, and /or promotions that may be of interest. • Attend department meetings and serve as a resource for City team members. 209 • Establish and strengthen relationships with existing groups, including Cupertino Chamber of Commerce and AABC, Silicon Valley Economic Development Association (SVEDA), etc. • Hold quarterly meetings with local retail and commercial brokers. • Hold quarterly meetings with Economic Development Committee. • Develop new Economic Development URL. • Reformat EconDev webpages to be more business - friendly. • Develop and print new business marketing collateral. • Work on the General Plan Amendment (GPA) and a Specific Plan to create a vision for the Vallco Shopping District. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $160,503 for the Economic Development Program. In Fiscal Year 2013 -2014 this program was transferred to Administration from the Community Development Division as part of a citywide reorganization. Historical costs can be found in the Community Development Division. This program funds a variety of business outreach and development programs designed primarily to assist the City's small business sector. Such events will include a small business symposium and individual consultations. Fresh business marketing collateral will be developed and printed to promote Cupertino as an ideal city in which to start a business. To enhance these publications and the City's website updated demographic reporting is required. New publications will also include "How to Start a Business in Cupertino" brochures and will be available as hardcopies and online. The Division will leverage its resources and collaborate with other City departments and local organizations to launch a "Shop Local Cupertino" campaign aimed at local residents and the daytime population to promote patronage of local businesses and services. In addition, a new category appropriations for contingencies has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from $34,869 in estimated department revenue resulting from charges to user departments as part of the Cost Allocation Plan (CAP) and a $125,634 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 210 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - - J Use of Money and Property - - - - Intergovernmental Revenue - - Charges for Services - - - 34,869 Fines and Forfeitures A - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE $ - $ - $ - $ 34,869 Expenditures Employee Compensation - - - 60,000 Employee Benefits - - 17,353 Materials - - - 28,400 Contract Service Appropriations for Contingent - - - 4,840 Cost Alloca Capital Outlay - - - - Special Projects - - I TOTAL EXPENDITURES $ - $ - $ - $ 160,503 Fund Balance (Use of) - - - - STAFFING Total current authorized positions - 0 On June 11, 2013 City Council approved a one Full Time Economic Development Manager be transferred in from the Economic Development Program within the Community Development Division, filled with a part time non - benefitted position. Total authorized positions -.75 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 211 Category Acct Account Description 1220 Employee Compensation 5502 Employee Benefits 5600 Employee Benefits 5716 Materials 6111 Materials 6112 Materials 6216 Materials 6219 Materials 6225 Materials 6226 Contract Services 7014 Appr for Contingency 7197 Cost Allocation 8002 Cost Allocation 8004 Cost Allocation 8005 FY11 FY12 FY13 FY14 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET SALARIES PART TIME $0 $0 $0 $60,000 RETIREMENT SYSTEM $0 $0 $0 $16,666 WORKERS COMPENSATION $0 $0 $0 $6871 GEN OFFICE SUPPLIES $0 $0 $0 $500 PRINTING & DUPLICATING $0 $0 $0 $1,500 CONFERENCE/MBRSP DUES $0 $0 $0 $2,000 MILEAGE REIMBURSEMENT $0 $0 $0 $400 CHAMBER OF COMMERCE $0 $0 $0 $17,500 MEMBERSHIP AND DUES $0 $0 $0 $6,500 GENERAL SVC AGMT $0 $0 $0 $20,000 APPR FOR CONTINGENCY $0 $0 $0 $4,8402 IT REIMBURSEMENT $0 $0 $0 $6,373 CITY CHANNEL REIMBURSEMENT $0 $0 $0 $22,3583 WEBSTTE REIMBURSEMENT $0 $0 $0 $1,179 DEPARTMENT TOTAL $0 $0 $0 $160,503 1 Changes due to new methodology in FY14. 2 A new category in FY14, see the recommended budget section for explanation. 3 Cost allocation charges have increased due to the transfer of City Channel and City Website from General fund programs to Internal Service Funds that charge user departments. 212 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Legislative /Administrative CITY CLERK Budget Unit 110 -1250 General Fund PROGRAM OVERVIEW BUDGET AT A GLANCE Total Revenue Total Expenditures Fund Balance CUPERTINO $ 42,709 544,848 General Fund Costs $502,139 Total Staffing 3.00 Funded by General Fund Dollars 92.2 The City Clerk's office responsibilities include administrative and clerical duties associated with the City Council's agenda and actions; publishing AMENDED notices; posting notice of all commission vacancies; processing codification of City's Municipal Code, records management; and compliance with Public Records Act requests. SERVICE OBJECTIVES • The division's goals are to ensure compliance with the Brown Act open meetings requirements, Maddy Act Commission vacancy requirements, and the Public Records Act, to accurately process documents, and maintain a records management system that facilitates timely access to information? including digital access to City records. • Provide complete, accurate, and timely information to the public, staff, and City Council. • Respond to routing requests within two working days; respond to requests requiring archival research within five working days. • Provide a digital City Council packet to members of the City Council and staff for use on mobile devices. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $544,848 for the City Clerk. In Fiscal Year 2013 -2014 this program was transferred to Administration from the Administrative Services Division as part of a citywide reorganization. Historical costs can be found in the Administrative Services Division. This program funds 3 full -time positions, advertising and AMENDED notices, contract services for records management including storage and microfilm, and codification of the Municipal Code, training and conference, office and general supplies, 213 and maintenance of copier equipment. In addition, a new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from $42,709 in estimated department revenue resulting from charges to user departments as part of the Cost Allocation Plan (CAP) and a $502,139 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Administration - City Clerk 2010 -2011 Category Actual Revenue Taxes - Licens dPermit - Use of Money and Property - We rgove rnme ntal Revenue - Charges for Services - Fines and Forfeitures - Miscellaneous Revenue - Interdepartmental Revenue - TOTAL REVENUE $ - $ Expenditures 2012 -2013 2013 -2014 2011 -2012 Amended Final Adopted Actual Budget Budget 42,709 $ - $ 42,709 Employee Compensation - - - 216,443 Employee Be ne fit Materials - - - 20,096 Contract Services - 45,076 for Contingenc, - - - 6,517 Cost Allocatio - 156,374 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES $ - $ - $ - $ 544,848 Fund Balance (Use of) - - 214 STAFFING Total current authorized positions - 3.00 There are no changes to the current level of staffing. Total authorized positions - 3.00 215 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description FY11 FY12 FY13 FY14 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET 1250 Employee Compensation 5501 SALARIES FULL TIME $0 $0 $0 $210,126 Employee Compensation 5502 SALARIES PART TIME $0 $0 $0 $2,736 Employee Compensation 5503 EXCESS MED PAY $0 $0 $0 $381 Employee Compensation 5505 OVERTIME $0 $0 $0 $3,200 Employee Benefits 5506 CAR ALLOWANCE $0 $0 $0 $3,000 Employee Benefits 5600 RETIREMENT SYSTEM $0 $0 $0 $58,367 Employee Benefits 5711 HEALTH INSURANCE $0 $0 $0 $25,416 Employee Benefits 5712 DENTAL INSURANCE $0 $0 $0 $2,811 Employee Benefits 5713 MEDICARE $0 $0 $0 $3,096 Employee Benefits 5714 LIFE INSURANCE $0 $0 $0 $1,901 Employee Benefits 5715 LONG TERM DISABILITY $0 $0 $0 $1,281 Employee Benefits 5716 WORKERS COMPENSATION $0 $0 $0 $3,8941 Employee Benefits 5717 VISION INSURANCE $0 $0 $0 $576 Materials 6111 GEN OFFICE SUPPLIES $0 $0 $0 $5,000 Materials 6121 SML TOOLS & EQUIPMENT $0 $0 $0 $500 Materials 6126 GENERAL SUPPLIES $0 $0 $0 $800 Materials 6154 TELEPHONE SERVICE $0 $0 $0 $3,036 Materials 6201 ADVERTISING & LEGL NOTICE $0 $0 $0 $8,000 Materials 6216 CONFERENCE/MBRSP DUES $0 $0 $0 $2,000 Materials 6219 MILEAGE REIMBURSEMENT $0 $0 $0 $100 Materials 6226 MEMBERSHIP AND DUES $0 $0 $0 $660 Contract Services 7011 TRAINING AND $0 $0 $0 $2,485 Contract Services 7013 MAINTENANCE OF EQUIP $0 $0 $0 $2,591 Contract Services 7014 GENERAL SVC AGMT $0 $0 $0 $40,000 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $6,5172 Cost Allocation 8002 IT REIMBURSEMENT $0 $0 $0 $71,620 Cost Allocation 8004 CITY CHANNEL REIMBURSEMENT $0 $0 $0 $74,5283 Cost Allocation 8005 WEBSTTE REIMBURSEMENT $0 $0 $0 $3,536 DEPARTMENT TOTAL $0 $0 $0 $544,848 1 Changes due to new methodology in FY14. 2 A new category in FY14, see the recommended budget section for explanation. 3 Cost allocation charges have increased due to the transfer of City Channel and City Website from General fund programs to Internal Service Funds that charge user departments. 216 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Legislative /Administrative CITY CLERK- DUPLICATING AND MAIL SERVICES Budget Unit 110 -1251 General Fund CUPERTINO BUDGET AT A GLANCE Total Revenue $ - Total Expenditures 104,285 Fund Balance - General Fund Costs $104,285 Total Staffing 0.60 % Funded by General Fund Dollars 100.0% PROGRAM OVERVIEW The City Clerk's office provides mail service for all City Departments. SERVICE OBJECTIVES • Administer mail services to each department in a timely manner. • Process and deliver routine incoming and outgoing mail and packages daily to each department. • Provide weekly delivery of documents to members of the City Council. • Provide additional special deliveries as needed to commissions and committees. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $104,285 for the City Clerk. In Fiscal Year 2013 -2014 this program was transferred to Administration from the Administrative Services Division as part of a citywide reorganization. Historical costs can be found in the Administrative Services Division. This budget is consistent with last year, with savings in equipment maintenance due to new multi - function copiers citywide. This budget funds a 0.6 time position, all paper supplies for City Hall and postage costs citywide. In addition, a new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from a $104,285 contribution from the General Fund. 217 The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Administration - City Clerk - Duplication 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licens dPermit - - - - Use of Money and Property - - - - We rgove rnme ntal Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation - - - 36,578 Employee Benefit - - 17,196 Materials - - - 33,500 Contract Services Appropriations for Contingenc, - - - 4,180 Cost Allocatio 41531 Capital Outlay - - - - Special Projects - - - TOTAL EXPENDITURES $ - $ - $ - $ 104,285 Fund Balance (Use of) - - - - STAFFING Total current authorized positions - 0 On June 11, 2013 City Council approved an Office Assistant be transferred in from the City Clerk's Office within the Administrative Services Division. Total authorized positions -.60 218 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description FY11 FY12 FY13 FY14 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET 1251 Employee Compensation 5501 SALARIES FULL TIME $0 $0 $0 $34,253 Employee Compensation 5502 SALARIES PART TIME $0 $0 $0 $375 Employee Compensation 5505 OVERTIME $0 $0 $0 $1,950 Employee Benefits 5600 RETIREMENT SYSTEM $0 $0 $0 $9,515 Employee Benefits 5711 HEALTH INSURANCE $0 $0 $0 $5,141 Employee Benefits 5712 DENTAL INSURANCE $0 $0 $0 $563 Employee Benefits 5713 MEDICARE $0 $0 $0 $497 Employee Benefits 5714 LIFE INSURANCE $0 $0 $0 $380 Employee Benefits 5715 LONG TERM DISABILITY $0 $0 $0 $206 Employee Benefits 5716 WORKERS COMPENSATION $0 $0 $0 $779 Employee Benefits 5717 VISION INSURANCE $0 $0 $0 $115 Materials 6111 GEN OFFICE SUPPLIES $0 $0 $0 $11,000 Materials 6114 POSTAGE $0 $0 $0 $22,500 Contract Services 7013 MAINTENANCE OF EQUIP $0 $0 $0 $8,300 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $4,1801 Cost Allocation 8002 IT REIMBURSEMENT $0 $0 $0 $3,824 Cost Allocation 8004 CITY CHANNEL REIMBURSEMENT $0 $0 $0 $0 Cost Allocation 8005 WEBSITE REIMBURSEMENT $0 $0 $0 $7072 DEPARTMENT TOTAL $0 $0 $0 $104,285 I A new category in FY14, see the recommended budget section for explanation. 2Cost allocation charges have increased due to the transfer of City Website from General Fund programs to Internal Service Funds that charge user departments. 219 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Legislative /Administrative CITY CLERK- ELECTIONS Budget Unit 110 -1252 General Fund CUPERTINO BUDGET AT A GLANCE Total Revenue $ - Total Expenditures 22,000 Fund Balance - General Fund Costs $ 22,000 Total Staffing - Funded by General Fund Dollars 100.0 PROGRAM OVERVIEW The City Clerk's office administers the legislative process including management of local elections and filings of Fair Political Practices Commission documents. SERVICE OBJECTIVES • Administer elections and Fair Political Practices Commission filings in compliance with State law. • Conduct a local election in even - numbered years and ballot measure elections as necessary, in compliance with the California Elections Code. • Facilitate timely filing of required and voluntary documentation from candidates and election committees, including Nomination Papers, Candidate Statements of Qualification, Campaign Financial Disclosure Statements, and Statements of Economic Interest, as well as candidate biographies and photographs. • Make election - related information available to the public and news media in a timely manner. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $22,000 for the City Clerk Election budget. In Fiscal Year 2013 -2014 this program was transferred to Administration from the Administrative Services Division as part of a citywide reorganization. Historical costs can be found in the Administrative Services Division. For FY 2013 -14 this budget will fund the one time programming costs associated with the City moving from an odd year or Uniform District Election (UDEL) to an even year General election. It is anticipated this change will save the City $39,000 for FY 2013 -14 and $59,000 each election year beginning in FY 2015 -2016. This change 220 was approved by Council on March 5, 2013 and by the Santa Clara County Board of Supervisors on April 23, 2013. In addition, a new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from $22,000 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Administration - City Clerk - Elections 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation - - - Employee - Materials - - - - Contract Services 20,000 Appropriations for Contingent - - - 2,000 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES $ - $ - $ - $ 22,000 Fund Balance (Use of) - - - - 221 STAFFING There is no staffing associated with this program. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description FY11 FY12 FY13 FY14 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET 1252 Contract Services 7014 GENERAL SVC AGMT $0 $0 $0 $20,000 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $2,2001 DEPARTMENT TOTAL $0 $0 $0 $22,000 I A new category in FY14, see the recommended budget section for explanation. 222 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Legislative /Administrative CITY MANAGER- DISCRETIONARY FUND Budget Unit 110 -1300 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE To to 1 Revenue $ To to 1 Expenditures 427,374 Fund Balance - General Fund Costs $ 427,374 Total Staffing - Funded by General Fund Dollars 100.0% This fund is established to meet city wide unexpected expenses that may occur during the year. In FY 2013 -14, an Appropriations for Contingency expenditure category was added to each General Fund department to serve as a contingency for any unexpected expenditures that might occur. This category is 10% of each program's budgeted materials and contract services. A second level of contingency was also built in for unexpected expenditures that may occur over the 10% contingency. For all programs within the General Fund, 5% of the total budgeted materials and contract services were placed in this program. This brings total Appropriations for Contingencies for the General Fund to 15% of total budgeted materials and contract services. This percentage is consistent with best practices adopted by the Governmental Accounting Standards Board (GASB) which recommended 5 -15% contingency. Any unspent contingency funds will go to fund balance at the end of the year. It is anticipated that this budget along with appropriations for contingency levels in program budget will decrease over the next few years to somewhere between the 5 -10% level based on historical trends. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $427,374 for the City Manager - Discretionary Fund. This represents an increase of $392,374 over the FY 2012 -13 Amended Budget due to a new category, Appropriations for Contingency, that was added this fiscal year. For this budget, this represents a reserve for all general fund programs that is equal to 5% of the total operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from $427,374 contribution from the General Fund. 223 The following table details revenue, total expenditures, changes in fund balance and general fund contribution by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Administration - City Manager - Discretionary Fund STAFFING There is no staffing associated with this program. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 224 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Inte rgove rnme ntal Revenue - - - - Charges for Services - - - - Fines and Forfeitures - Miscellaneous Revenue - - - - Interdepartmental Revenue - - TOTAL REVENUE $ - $ - $ - $ - Expcnditures Employee Compensation 282 - - - Employee Benefit - - Materials 3,319 - - - Contract Services 10,069 35,000 35,000 Appropriations for Contingenc, - - - 392,374 Cost Allocatio - - Capital Outlay - - - - Special Projects - TOTAL EXPENDITURES $ 9,909 $ 10,069 $ 35,000 $ 427,374 Fund Balance (Use of) - - - - STAFFING There is no staffing associated with this program. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 224 Category Acct Account Description FY11 FY12 FY13 FY14 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET 1300 Employee Compensation 5502 SALARIES PART TIME $282 $0 $0 $0 Employee Benefits 5713 MEDICARE $22 $0 $0 $0 Employee Benefits 5716 WORKERS COMPENSATION $7 $0 $0 $0 Materials 6111 GEN OFFICE SUPPLIES $3,319 $0 $0 $0 Contract Services 7014 GENERAL SVC AGMT $6,279 $10,069 $35,000 $35,000 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $392,3741 DEPARTMENT TOTAL $9,909 $10,069 $35,000 $427,374 I A new category in FY14, see the recommended budget section for explanation. 225 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Counsel CITY ATTORNEY Budget Unit 110 -1500 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE To to 1 Re venue To to 1 Expenditures Fund Balance $ 60,162 1,275,539 General Fund Costs $1,215,377 Total Staffing 3.00 Funded by General Fund Dollars 95.3% The City Attorney is the legal counsel to the City Council, City Commissions, City Manager and staff. These legal services include providing legal advice, research and analysis, preparing and reviewing legislation including ordinances and resolutions and drafting or reviewing legal documents, contracts and agreements. The City Attorney also represents the City, its departments and City staff in any litigation, code enforcement, claims or administrative actions involving City business. SERVICE OBJECTIVES • Attend City Council meetings and provide the Council with high quality legal advice and services, staff Planning Commission meetings and attend other Commission and staff meetings as requested. • Provide the legal services to the City Manager and staff necessary to accomplish their objectives in a timely and cost - effective manner. • Administer general liability claims filed against the City in a manner that minimizes City exposure and liability. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $1,275,539 for the City Attorney. This represents an increase of $202,154 or 18.8% over the FY 2012 -13 Amended Budget. The increase is attributed primarily to increases in employee compensation and benefits, training and conference attendance due to the addition of one Assistant City Attorney in FY 2012 -13. In addition, a new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's 226 operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget includes citywide litigation costs. This budget is funded from $60,162 in estimated department revenue resulting from charges to user departments as part of the Cost Allocation Plan (CAP) and a $1,215,377 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Administration - City Attorney 2010 -2011 Category Actual Revenue Taxes - Licenses and Permits - Use of Money and Property - Inte rgove rnme ntal Revenue - Charge s for Services - Fines and Forfeit - Miscellaneous Revenue - Interdepartmental Revenue - TOTAL REVENUE $ - $ Expenditures 2012 -2013 2013 -2014 2011 -2012 Amended Final Adopted Actual Budget Budget - - L - 60,162 $ - $ 60,162 Employee Compensation 273,422 282,139 399,770 482,908 Employee Benefits 94,322 101,671 148,915 178,198 Materials 50,118 37,637 57,200 55,193 Contract Services 196,746 196,261 439,000 442,134 Appropriations for Contingenc, - - - 49,733 Cost Allocation 3,600 900 26,500 67,373 Capital Outlay - - 2,000 - Special Projects - - - - TOTAL EXPENDITURES $ 618,208 $ 618,608 $ 1,073,385 $ 1,275,539 Fund Balance (Use of) 227 STAFFING Total current authorized positions - 3.00 There are no changes to the current level of staffing. Total authorized positions - 3.00 228 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description FY11 FY12 FY13 FY14 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET 1500 Employee Compensation 5501 SALARIES FULL TIME $272,686 $269,834 $386,270 $465,746 Employee Compensation 5502 SALARIES PART TIME $291 $12,305 $13,500 $13,500 Employee Compensation 5505 OVERTIME $445 $0 $0 $842' Employee Benefits 5506 CAR ALLOWANCE $6,600 $6,415 $6,600 $4,200 Employee Benefits 5600 RETIREMENT SYSTEM $62,463 $75,119 $75,865 $129,370 Employee Benefits 5602 PERS 1959 SURV EMPR $30 $0 $0 $0 Employee Benefits 5710 EMPLOYEE BENEFITS $0 ($5,367) $34,000 $0 Employee Benefits 5711 HEALTH INSURANCE $15,377 $14,762 $18,744 $26,712 Employee Benefits 5712 DENTAL INSURANCE $1,854 $1,753 $1,778 $2,808 Employee Benefits 5713 MEDICARE $3,923 $5,043 $5,708 $6,814 Employee Benefits 5714 LIFE INSURANCE $1,289 $1,361 $2,297 $2,376 Employee Benefits 5715 LONG TERM DISABILITY $1,467 $920 $2,159 $2,820 Employee Benefits 5716 WORKERS COMPENSATION $976 $1,329 $1,389 $2,5222 Employee Benefits 5717 VISION INSURANCE $343 $336 $375 $576 Materials 6111 GEN OFFICE SUPPLIES $8,903 $7,899 $18,500 $14,716 Materials 6154 TELEPHONE SERVICE $11,961 $13,550 $12,000 $9,190 Materials 6216 CONFERENCE/MBRSP DUES $14,240 $1,911 $5,500 $10,7873 Materials 6219 MILEAGE REIMBURSEMENT $192 $0 $0 $1,0004 Materials 6226 MEMBERSHIP AND DUES $495 $500 $1,200 $2,115 Materials 6227 BOOKS AND PUBLICATION $14,327 $13,777 $20,000 $17,385 Contract Services 7011 TRAINING $326 $0 $0 $2,2505 Contract Services 7014 GENERAL SVC AGMT $153,908 $152,457 $157,000 $119,000 Contract Services 7060 RENT EXPENSE $42,512 $43,804 $47,000 $47,000 Contract Services 7075 AMENDED COSTS $0 $0 $235,000 $270,0006 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $49,7337 Cost Allocation 8002 IT REIMBURSEMENT $3,600 $900 $26,500 $19,120 Cost Allocation 8004 CITY CHANNEL REIMBURSEMENT $0 $0 $0 $44,717" Cost Allocation 8005 WEBSTTE REIMBURSEMENT $0 $0 $0 $3,536 Capital Outlay 9400 FIXED ASSET ACQUISITION $0 $0 $2,000 $0 DEPARTMENT TOTAL $618,208 $618,608 $1,073,385 $1,275,539 I Overtime may be accrued by Legal Services Manager. Z Changes due to new methodology in FY14. 3 Actual cost for conferences and meetings. 4 Legal Services Manager and Assistant City Attorney no longer receive car allowance as in past years. 5 Actual costs of anticipated training and instruction. 6 Litigation costs were moved from the HR/Litigation budget in Administrative Service in FY13. 7 A new category in FY14, see the recommended budget section for explanation. 8 Cost allocation charges have increased due to the transfer of City Channel and City Website from General fund programs to Internal Service Funds that charge user departments. 229 CUPERTINO Law Enforcement Law Enforcement Interoperability Project Code Enforcement COPS Grant Law Enforcement (Contract) Senior Code Enforcement Officer 230 Code Enforcement Officer CUPERTINO Law Enforcement CUPERTINO Final Adopted Page 2013 -2014 Fund Dept 236 110 2100 Law Enforcement 9,426,865 Interoperability Project $ 48,004, Fund Dept 239 110 2101 Interoperability Project 48,000 Fund Dept 241 110 2110 Code Enforcement 517,369 Fund Dept 244 110 2401 COPS Grant' - i This budget was transferred to the Law Enforcemnt budget in FY14 231 Division Summary Law Enforcement- Summary 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - censes and Permits - - - Use of Money and Property - - - - tergovernmental Revenue - - - 100,000 Charges for Services - - - - es and Forfeitures * - - - - Miscellaneous Revenue - - - - terdepartmental Revenue - - - - TOTAL REVENUE $ - $ - $ - $ 100,000 Expenditures Employee Compensation Employee Benefits Materials Contract Services 45,336 46,270 48,200 8,389,549 8,399,647 9,086,043 174,644 75,220 54,588 9,633,750 Appropriations for Contingency - - - 21,347 st Allocation - - - 32,685 Capital Outlay - - - - 1pecial Projects - - - - TOTAL EXPENDITURES $ 8,434,885 $ 8,445,917 $ 9,134,243 $ 9,992,234 Fund Balance (Use of) - - - FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $9,992,234 for the Law Enforcement Division. This represents an increase of $857,991 or 9.4% over the FY 2012 -13 Amended Budget. The increase is attributed primarily to service enhancements in the law enforcement services contract ($337,000), including the addition of a Traffic Sergeant, and the reallocation of the Law Enforcement - Code Enforcement program to the division resulting from a citywide reorganization ($517,000). This budget is funded from $100,000 in grant revenue and a $9,892,234 contribution from the General Fund. 232 Final Adopted Expenditures Fiscal Year 2013 -2014 Code Interoperability Enforcement $48,000 $517,369 1% .r% 4 Year Expenditure History In Millions $9.0 n $8.4 n $8.4 FY 2011 FY 2012 FY 2013 ACTUAL ACTUAL BUDGET 233 Enforcement 0,426,865 94% $10.0 FY 2014 FINAL City of Cupertino Fiscal Year 2013 -2014 CRIMINAL JUSTICE /PUBLIC PROTECTION Other Protection ADMINISTRATON Captain Ken Binder Office of the Sheriff KEY PERFORMANCE MEASURES BY DIVISION CUPERTINO BUDGET AT A GLANCE Total Revenue $ 100,000 Total Expenditures 9,992,234 Fund Balance - General Fund Costs $ 9,892,234 Total Staffing City and Contract 5.00 Funded by General Fund 99.0 234 Division Strategy Measure 1 1 Conduct Code Red Number of Actual 19 Target 20 training and drills training/drills held Conduct "Every 15 Number of 1 1 Minutes" program presentations held Conduct school Number of meetings 9 12 attendance review board held meetings 235 City of Cupertino Fiscal Year 2013 -2014 CRIMINAL JUSTICE /PUBLIC PROTECTION C U P E RT I N O Other Protection BUDGET AT A GLANCE LAW ENFORCEMENT Budget Unit 110 -2100 General Fund PROGRAM OVERVIEW Total Revenue $ 100,000 Total Expenditures 9,426,865 Fund Balance - General Fund Costs $ 9,326,865 Total Staffing 3.00 Funded by General Fund 98.9 This program provides for law enforcement, emergency communications, School Resource Officers, and Youth Probation Program. Services are provided by the Santa Clara County Sheriff's Department, while communication services are provided by the Santa Clara County General Services Administration. The County's Youth Probation Program, also managed by the Sheriff's Department, is partially funded through a partnership with the Cupertino Union School District and the City of Cupertino. Other services include general law enforcement (patrol), traffic enforcement and investigation, detective services and additional resources from specialized units. The State allocates the Citizens Option for Public Safety (COPS) grant to cities and counties for front -line law enforcement purposes. Funding is allocated proportionately based on population size with a minimum allocation of $100,000 per jurisdiction. This grant will be used to partially offset the cost of a second School Resource Officer for the FY 2013 -14 school year. SERVICE OBJECTIVES • Protect life and property through innovative and progressive policing methods. • Respond to emergency situations within an average of less than six minutes. • Enforce the vehicle code with the goal of increasing traffic safety. • Divert first time /minor youth offenders from the juvenile justice system. • Provide daily on -site interaction with our youth. 236 FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $9,426,865 for Law Enforcement. This represents an increase of $437,150 or 4.9% over the FY 2012 -13 Amended Budget. The increase is attributed to service enhancements in the law enforcement services contract, including the addition of a Traffic Sergeant. This budget is funded entirely from $100,000 from the COPS grant and a $9,326,865 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Law Enforcement - Administration 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - Use of Money and Property - - - - Intergovernmental Revenue - - - 100,000 Charges for Services - - - - Fines and Forfeitures i - _ - Miscellaneous Revenue - - - - Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ 100,000 Expenditures Employee Compensation Employee Benefits Materials Contract Services Appropriations for Contingency Cost Allocatio Capital Outlay Special Projects TOTAL EXPENDITURES $ Fund Balance (Use of) STAFFING 45,336 46,270 48,200 49,365 8,260,269 8,261,518 8,941,515 9,377,500 8,305,605 $ 8,307,788 $ 8,989,715 $ 9,426,865 237 There are no City of Cupertino benefitted employees in this program. All 3.0 contract positions reside with the Santa Clara County Sheriff's Office and are reflected under contract services. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description 2100 FY12 FY 2012 -13 Services 6154 TELEPHONE SERVICE Services 6324 PROBABTION OFFICER Contract Services 7014 GENERAL SVC AGMT Contract Services 7051 SAN JOSE FINGERPRINTING Contract Services 7052 SHERIFF'S CONTRACT Contract Services 7054 PARKING CITATIONS Contract Services 7055 WALKIBIKE TO SCHOOL $1,085 DEPARTMENT TOTAL 238 FY11 FY12 FY 2012 -13 FY 2013 -14 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET $1,336 $1,270 $1,200 $1,365 $44,000 $45,000 $47,000 $48,000 $0 $0 $0 $100,000 $1,085 $581 $2,000 $1,500 $8,185,307 $8,202,683 $8,862,616 $9,220,000 $63,360 $54,611 $40,000 $56,000 $10,517 $3,643 $36,899 $0 $8,305,605 $8,307,788 $8,989,715 $9,426,865 City of Cupertino Fiscal Year 2013 -2014 CRIMINAL JUSTICE /PUBLIC PROTECTION C U P E RT I N O Other Protection LAW ENFORCEMENT- BUDGET AT A GLANCE Total Revenue $ INTEROPERABILITY PROJECT Budget Unit 110 -2101 General Fund PROGRAM OVERVIEW Total Expenditures Fund Balance Total Staffing 48,000 General Fund Costs $ 48,000 Funded by General Fund 100.0 The Silicon Valley Regional Irlteroperability Authority (SYRIA) was formed in 2010 under the Joint Exercise of Powers Act (JPA) to provide interoperable communications solutions to its members. The SYRIA represents the interests of all public safety agencies in Santa Clara County through its members. It services the Santa Clara Operational Area which includes the County of Santa Clara, its fifteen cities and towns, and all special districts. SERVICE OBJECTIVES • SYRIA exists to identify, coordinate, and implement communications interoperability solutions to its member agencies. The purpose of these projects is to seamlessly integrate voice and data communications between law enforcement, the fire and rescue service, emergency medical services, and emergency management for routine operations, critical incidents, and disaster response and recovery. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $48,000 for the Interoperability Project. This represents an increase of $3,472 or 7.8% over the FY 2012 -13 Amended Budget. The increase is attributed to increased JPA costs. This budget is funded by the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years in addition to the Final Adopted Budget for the current Fiscal Year: 239 Law Enforcement - Interoperability Project STAFFING There is no staff associated with this budget. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description FY11 ACTUAL 2102 Contract Services 7014 GENERAL SVC AGMT $29,280 DEPARTMENT TOTAL $29,280 240 FY12 FY 2012 -13 FY 2013 -14 ACTUAL AMENDED FINAL BUDGET BUDGET $38,129 $44,528 $48,000 $38,129 $44,528 $48,000 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - and Permits - - Use of Money and Property - - - - Intergovernmental Rev - - - Charges for Services - - - - Fines and or er es - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation - - - - Employee - - - - Materials - - - - ract Se 29,280 38,129 44,528 48,000 Appropriations for Contingency - - - - Cost Alloca - - - Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES $ 29,280 $ 38,129 $ 44,528 $ 48,000 Fund Balance (Use of) - - - - STAFFING There is no staff associated with this budget. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description FY11 ACTUAL 2102 Contract Services 7014 GENERAL SVC AGMT $29,280 DEPARTMENT TOTAL $29,280 240 FY12 FY 2012 -13 FY 2013 -14 ACTUAL AMENDED FINAL BUDGET BUDGET $38,129 $44,528 $48,000 $38,129 $44,528 $48,000 City of Cupertino Fiscal Year 2013 -2014 CRIMINAL JUSTICE /PUBLIC PROTECTION 1 � CUPERTINO Other Protection LAW ENFORCEMENT- BUDGET AT A GLANCE Total Revenue $ CODE ENFORCEMENT Budget Unit 110 -2110 General Fund PROGRAM OVERVIEW Total Expenditures Fund Balance 517,369 General Fund Costs $ 517,369 Total City Staffing 2.00 Funded by General Fund 100.0 The Law Enforcement Code Enforcement Program provides for the enforcement of various provisions of the municipal code relating to parking citations, noise, animal control and other compliance areas. Assistance is provided to the Sheriff Department in the areas of traffic control and other complaint responses. SERVICE OBJECTIVES • Respond to resident, City department, or outside agency referrals within 48 hours. • Provide services with an emphasis on community education and customer service. • Enforce the codes in a fair, equitable, and objective manner. • Manage the animal control services contract with the City of San Jose. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $517,369 for Code Enforcement. This is a new division resulting from the reorganization of the Administrative Services Department, which resulted in the transfer of Code Enforcement to the Sheriff, Community Development and Public Works departments. This budget has remained status quo with the exception of adding contingency and cost allocation appropriations. This budget is funded entirely from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 241 Code Enforcement, previously in Administrative Services, has been re- assigned to several departments. Two of our four officers are charged to this division and primarily concentrate on Public Safety activities such as parking enforcement, abandoned vehicles, noise and graffiti. Law Enforcement - Code Enforcement 2010 -2011 Category Actual Revenue Taxes - Licenses and Permits - Use of Money and Property - Intergovernmental Rev - Charges for Services - Fines and Forfeitures - Miscellaneous Revenue - Interdepartmental Revenue - TOTAL REVENUE $ - $ Expenditures Employee Compensation - Employee Benefits Materials - Contract Services Appropriations for Contingency - Cost Allocatio Capital Outlay - Special Projects - TOTAL EXPENDITURES $ - $ - $ - $ 517,369 Fund Balance (Use of) - - - - 242 2012 -2013 2013 -2014 2011 -2012 Amended Final Adopted Actual Budget Budget i - - 174,644 75,220 - - 5,223 - 208,250 - - 21,347 �- - 32,685 TOTAL EXPENDITURES $ - $ - $ - $ 517,369 Fund Balance (Use of) - - - - 242 STAFFING Total current authorized positions - 0.00 One Senior Code Enforcement Officer and one Code Enforcement Officer were transferred into this program from the Administrative Services Department as part of a citywide reorganization. Total authorized positions - 2.00 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description FY11 FY12 FY 2012 -13 FY 2013 -14 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET 2110 Employee Compensation 5501 SALARIES FULL TIME $0 $0 $0 $173,100 Employee Compensation 5503 EXCESS MED PAY $0 $0 $0 $544 Employee Compensation 5505 OVERTIME $0 $0 $0 $1,000 Employee Benefits 5600 RETIREMENT SYSTEM $0 $0 $0 $48,082 Employee Benefits 5711 HEALTH INSURANCE $0 $0 $0 $17,136 Employee Benefits 5712 DENTAL INSURANCE $0 $0 $0 $1,878 Employee Benefits 5713 MEDICARE $0 $0 $0 $2,518 Employee Benefits 5714 LIFE INSURANCE $0 $0 $0 $1,584 Employee Benefits 5715 LONG TERM DISABILITY $0 $0 $0 $1,042 Employee Benefits 5716 WORKERS COMPENSATION $0 $0 $0 $2,596' Employee Benefits 5717 VISION INSURANCE $0 $0 $0 $384 Services 6111 GEN OFFICE SUPPLIES $0 $0 $0 $400 Services 6121 SML TOOLS & EQUIPMENT $0 $0 $0 $1,500 Services 6124 UNIFORMS /SAFETY APPAR $0 $0 $0 $1,250 Services 6154 TELEPHONE SERVICE $0 $0 $0 $1,868 Services 6219 MILEAGE REIMBURSEMENT $0 $0 $0 $55 Services 6226 MEMBERSHIP AND DUES $0 $0 $0 $150 Contract Services 7011 TRAINING $0 $0 $0 $3,250 Contract Services 7014 GENERAL SVC AGMT $0 $0 $0 $205,000 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $21,3472 Cost Allocation 8001 EQUIPMENT $0 $0 $0 $17,580 Cost Allocation 8002 IT REIMBURSEMENT $0 $0 $0 $12,7473 Cost Allocation 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $2,3584 DEPARTMENT TOTAL $0 $0 $0 $517,369 1 Changes due to new methodology in FY 2013 -14. Z A new category in FY 2013 -14, see the recommended budget section for explanation. 3 Changes due to new methodology in FY 2013 -14. 4 Cost allocation charges have increased due to the transfer of City Channel and City Website from General fund programs to Internal Service Funds that charge user departments. 243 City of Cupertino Fiscal Year 2013 -2014 La CRIMINAL JUSTICE /PUBLIC PROTECTION CUPERTINO Other Protection LAW ENFORCEMENT - COPS GRANT Budget Unit 110 -2401 General Fund BUDGET AT A GLANCE Total Revenue Total Expenditures Fund Balance General Fund Costs $ Total Staffing City and Contract Funded by General Fund N/A 1 \ J In Fiscal Year 2013 -2014 the COPS grant was transferred to the Law Enforcement budget within this division. 244 Law Enforcement- COPS Grant STAFFING There is no staffing associated with this program. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description FY11 FY12 FY 2012 -13 FY 2013 -141 2012 -2013 2013 -2014 ACTUAL 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Contract Services 7014 GENERAL SVC AGMT $100,000 Taxes - - - - and Permits - - Use of Money and Property - - - - Intergovernmental Rev - - - Charges for Services - - - - Fines and or ei es - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation - - - - Employee - - - Materials - - - - ract Se 0,00 100,000 100,000 - Appropriations for Contingency - - - - Cost Alloca - - - - Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES $ 100,000 $ 100,000 $ 100,000 $ - Fund Balance (Use of) - - - - STAFFING There is no staffing associated with this program. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description FY11 FY12 FY 2012 -13 FY 2013 -141 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET 2401 Contract Services 7014 GENERAL SVC AGMT $100,000 $100,000 $100,000 $0 DEPARTMENT TOTAL $100,000 $100,000 $100,000 $0 I hi FY 2013 -14 this budget was transferred to the Law Enforcement budget within the Law Enforcement Division. 245 CUPERTINO Public Affairs Public Affairs Government Channel City Website PUblicAffedrs Director 246 T. I •• RA :. •• CUPERTINO Public Affairs CUPERTINO Final Adopted Page 2013 -2014 Fund Dept 250 110 3300 Public Affairs 3341309 254 110 3310 Community Outreach 125,999 257 110 3320 Disaster Preparedness 113,021 260 110 3330 Neighborhood Watch 38,265 263 110 3400 Cupertino Scene 137,819 Fund Dept 266 615 3500 Government Channel 826,632 270 615 3501 Government Channel SPCL Proj 97,414 273 110 3502 Public Access Support 60,500 Fund Dept 276 615 3600 City Website 231,096 Fund Dept 280 110 3700 Environmental Affairs - 247 Division Summary Public Affairs- Summary FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $1,965,055 for the Public Affairs Division. This represents an increase of $443,927 or 29.2% over the FY 2012 -13 Amended Budget. The increase is attributed primarily to increases in depreciation costs driven by City Channel and the City Website being converted from a general fund budget to an Internal Service Fund, these costs are found under the cost allocation category. In addition, a new category, Appropriations for Contingency, was added this year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from $1,047,695 in estimated department revenue resulting from charges to user departments for the ISF and General funds and a $770,202 contribution from the General Fund. This division is projected to use $147,158 in Internal Service Funds fund balance. 248 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - Licenses and Permit - - Use of Money and Property - - - - Inte rgove rnmental Revenue - - Charges for Services - - - 1,047,695 Fines andForfeitureim - Miscellaneous Revenue - - - - Interdepartmental Revenue - - TOTAL REVENUE $ - $ - $ - $ 1,047,695 Extienditures Employee Compensation 621,548 615,678 616,282 680,877 Employee Benefits 1,991 252,372 262,642 270,719 Materials 154,098 204,212 178,304 198,708 Contract Services MWr 248,750 217,983 270,500 262,555 Appropriations for Contingenc, - - - 45,777 Cost Allocation 256,100 387,500 193,400 471,419 Capital Outlay - - - - Special Projects - - - 35,000 TOTAL EXPENDITURES $ 1,502,487 $ 1,677,745 $ 1,521,128 $ 1,965,055 Fund Balance (Use of) - - - 147,158 FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $1,965,055 for the Public Affairs Division. This represents an increase of $443,927 or 29.2% over the FY 2012 -13 Amended Budget. The increase is attributed primarily to increases in depreciation costs driven by City Channel and the City Website being converted from a general fund budget to an Internal Service Fund, these costs are found under the cost allocation category. In addition, a new category, Appropriations for Contingency, was added this year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from $1,047,695 in estimated department revenue resulting from charges to user departments for the ISF and General funds and a $770,202 contribution from the General Fund. This division is projected to use $147,158 in Internal Service Funds fund balance. 248 Final Adopted Expenditures Fiscal Year 2013 -2014 City Website $249,596 13% 49% $1.5 4 Year Expenditure History In Millions $1.6 $1.5 zblic Affairs $749,413 38% $2.0 FY 2011 FY 2012 FY 2013 FY 2014 ACTUAL ACTUAL BUDGET FINAL 249 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Other General PUBLIC AFFAIRS Budget Unit 110 -3300 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE TotaIRevenue $ 80,938 Total Expenditures 334,309 Fund Balance - General Fund Costs $ 253,371 Total Staffing 1.80 Funded by General Fund 75.8% Public Affairs is responsible for planning and implementing a comprehensive internal and external communication program for the City of Cupertino. SERVICE OBJECTIVES • Send information to, and receive information from, residents and businesses about programs and services provided by the City. • Maintain citywide customer service standards. • Promote City Council, and departmental goal, initiatives, programs and services. • Ensure constituents have easy access to City information and services via the communication technology of their choice. • Organize and support community meetings, special events, awards dinners, and ceremonial activities. • Respond to media inquiries and prepare all press information. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $334,309 for Public Affairs. This represents an increase of $53,744 or 19.2% over the FY 2012 -13 Amended Budget. The increase is attributed to increased salary and benefit costs due to an additional .20 of an FTE and increases in Costs Allocation driven by costs associated with City Channel and the City Website being converted from a general fund budget to an Internal Service Fund resulting in new charges to user departments. A new category, Appropriations for Contingency, has also been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. 250 This budget is funded from $80,938 in estimated department revenue and a $253,271 contribution from the General Fund. SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Online Game $ 10,000 $ 10,000 General Fund Develop online Development "Balance or Bust" update. TOTAL $ 10,000 $ 10,000 The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 251 Public Affairs - Administration 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - Use of Money and Property - - - - Intergovernmental Revenue - - Charges for Services - - - 80,938 Fines and Forfeitures A Miscellaneous Revenue - - - - Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ 80,938 Expenditures Employee Compensation 154,931 119,112 132,400 160,097 Employee Benefits 5.216 59.265 Materials 19,456 36,349 21,200 34,870 Contract Service 39,171 39,055 Appropriations for Contingent - - - 7,393 Cost Allocation 14,800 13,594 Capital Outlay - - - - Special Projects 0 - - 10,000 TOTAL EXPENDITURES $ 315,558 $ 264,648 $ 280,565 $ 334,309 Fund Balance (Use of) STAFFING Total current authorized positions -1.6 On June 11, 2013 City Council approved staffing be increased by .20 FTEs. Total authorized positions -1.8 252 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET 3300 Employee Compensation 5501 SALARIES FULL TIME $139,983 $104,795 $125,400 $153,0971 Employee Compensation 5502 SALARIES PART TIME $14,948 $13,997 $7,000 $7,000 Employee Compensation 5505 OVERTIME $0 $320 $0 $0 Employee Benefits 5506 CAR ALLOWANCE $3,000 $3,000 $3,000 $3,000 Employee Benefits 5510 EMPLOYEE AGENCY SERV $0 $5,258 $0 $0 Employee Benefits 5600 RETIREMENT SYSTEM $32,235 $28,441 $33,931 $42,526 Employee Benefits 5602 PERS 1959 SURV BENE $28 $0 $0 $0 Employee Benefits 5711 HEALTH INSURANCE $13,359 $12,651 $15,062 $16,267 Employee Benefits 5712 DENTAL INSURANCE $1,611 $1,237 $1,501 $1,688 Employee Benefits 5713 MEDICARE $3,385 $2,651 $3,010 $2,263 Employee Benefits 5714 LIFE INSURANCE $956 $749 $1,109 $1,109 Employee Benefits 5715 LONG TERM DISABILITY $701 $508 $886 $929 Employee Benefits 5716 WORKERS COMPENSATION $638 $484 $450 $1,1722 Employee Benefits 5717 VISION INSURANCE $298 $237 $316 $346 Services 6111 GEN OFFICE SUPPLIES $13,656 $17,768 $15,000 $14,000 Services 6112 PRINTING & DUPLICATING $0 $0 $200 $200 Services 6116 SOFTWARE $0 $13,393 $0 $15,0003 Services 6154 TELEPHONE SERVICE $1,469 $1,639 $2,000 $1,1704 Services 6216 CONFERENCE $2,907 $2,314 $2,500 $3,0005 Services 6219 MILEAGE REIMBURSEMENT $22 $10 $0 $0 Services 6226 MEMBERSHIPS $1,402 $1,225 $1,500 $1,500 Contract Services 7013 MAINT OF EQUIP $0 $0 $0 $1,5556 Contract Services 7014 GENERAL SVC AGMT $65,173 $35,204 $50,000 $32,5007 Contract Services 7017 LANGUAGE SERVICES $4,387 $3,967 $5,000 $5,000 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $7,393" Cost Allocation 8002 IT REIMBURSEMENT $15,400 $14,800 $12,700 $11,4729 Cost Allocation 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $2,12210 CAPITAL OUTLAY 9400 FIXED ASSET ACQUISITION $0 $0 $0 $10,00011 DEPARTMENT TOTAL $315,558 $264,648 $280,565 $334,309 'Increases in compensation and benefits due to increases in allocated staff by .20. 2 Changes due to new methodology in FY 2013 -14. 3 Annual fees for Everbridge emergency notification and Junar open data services. 4 Decrease in costs based on prior year actual trend. 5 Reflects ICMA, and 3CMA membership fees and cost of League of California Cities conference. 6 Allocation of network copier costs among user departments, previously billed entirely to the City Clerk. 7 Decrease in costs based on prior year actual trend. 8 A new category in FY 2013 -14, see the recommended budget section for explanation. 9 Changes due to new methodology in FY 2013 -14. 10 Cost allocation charges have increased due to the transfer of City Channel and City Website from General fund programs to Internal Service Funds that charge user departments. 11 Special Project for online civic engagement in public budgeting, 'Balance or Bust" update. 253 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Other General PUBLIC AFFAIRS- COMMUNITY OUTREACH Budget Unit 110 -3310 General Fund PROGRAM OVERVIEW BUDGET AT A GLANCE To to 1 Re venue To to 1 Expe nditure s Fund Balance CUPERTINO 125,999 General Fund Costs $ 125,999 Total Staffing 1.00 Funded by General Fund 100.0% Community Outreach is responsible for facilitating communication and enhancing cultural understanding in Cupertino neighborhoods. Block leaders are instrumental in delivering timely and pertinent information to neighbors and the City. SERVICE OBJECTIVES • Aid in the development, implementation and coordination of City programs and community- building activities designed to bring Cupertino neighborhoods together. • Coordinate and disseminate useful and important information to all Cupertino residents through regular meetings and communications that build relationships and strengthen neighborhoods. • Facilitate collaboration with Emergency Preparedness and Neighborhood Watch programs. • Train residents to connect and organize neighbors and neighborhoods. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $125,999 for Community Outreach. In Fiscal Year 2013 -2014 this program was transferred in from Community Development to the Public Affairs Division as part of a citywide reorganization. A new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from a $125,999 contribution from the General Fund. 254 The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Public Affairs - Community Outreach 2010 -2011 Category Actual Revenue Taxes - Licens dPermit - Use of Money and Property - We rgove rnme ntal Revenue - Charges for Services - Fines and Forfeitures - Miscellaneous Revenue - Interdepartmental Revenue - TOTAL REVENUE $ - $ Expenditures Employee Compensation - Employee Be ne fit Materials - Contract Services Appropriations for Contingenc, - Cost Allocatio Capital Outlay - Special Projects - TOTAL EXPENDITURES $ - $ Fund Balance (Use of) - STAFFING Total current authorized positions - 0 2012 -2013 2013 -2014 2011 -2012 Amended Final Adopted Actual Budget Budget - - 66,223 - - 5,000 - - 2,150 $ - $ 125,999 It is requested that one Community Relations Coordinator at 75% be transferred in from the Community Outreach Program within the Administration Division. Total authorized positions -1.00 255 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description FY11 FY12 FY13 FY 2013 -141 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET 3310 Employee Compensation 5501 Employee Compensation 5503 Employee Benefits 5600 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 Services 6111 Services 6216 Contract Services 7011 Contract Services 7014 Contract Services 7023 Appr for Contingency 7197 Cost Allocation 8002 Cost Allocation 8005 SALARIES FULL TIME $0 $0 $0 $65,842 EXCESS MED PAY $0 $0 $0 $381 RETIREMENT SYSTEM $0 $0 $0 $18,289 HEALTH INSURANCE $0 $0 $0 $8,424 DENTAL INSURANCE $0 $0 $0 $936 MEDICARE $0 $0 $0 $960 LIFE INSURANCE $0 $0 $0 $634 LONG TERM DISABILITY $0 $0 $0 $397 WORKERS COMPENSATION $0 $0 $0 $630 VISION INSURANCE $0 $0 $0 $192 GEN OFFICE SUPPLIES $0 $0 $0 $3,000 CONFERENCE $0 $0 $0 $2,000 TRAINING $0 $0 $0 $500 GENERAL SVC AGMT $0 $0 $0 $12,500 INSURANCE PREMIUM $0 $0 $0 $3,500 APPR FOR CONTINGENCY $0 $0 $0 $2,150 IT REIMBURSEMENT $0 $0 $0 $4,780 WEB SITE REIMBURSEMENT $0 $0 $0 $884 DEPARTMENT TOTAL $0 $0 $0 $125,999 ' In FY 2013 -14 this Program was transferred in from the Administration Division as part of a citywide reorganization. 256 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Other General PUBLIC AFFAIRS- EMERGENCY DISASTER PREPAREDNESS Budget Unit 110 -3320 General Fund PROGRAM OVERVIEW BUDGET AT A GLANCE To to 1 Re venue To to 1 Expe nditure s Fund Balance CUPERTINO $ 27,273 113,021 General Fund Costs $ 85,748 Total Staffing - Funded by General Fund 75.9% Disaster Preparedness is responsible for ensuring that the Cupertino community and City staff are reasonably protected and prepared for emergencies and /or disasters. SERVICE OBJECTIVES • Maintain the City's Emergency Operations Center in a perpetual state of operational readiness. • Support the Cupertino Amateur Radio Emergency Service (CARES), Medical Reserve Corps (MRC) and Community Emergency Response Team (CERT). • Prepare, test and revise emergency response and recovery policies, plans and procedures in compliance with the California Emergency Services Act, the Standardized Emergency Management System (SEMS), and the National Incident Management System (NIMS). • Coordinate training of City staff in personal preparedness, SEMS /NIMS, and EOC functions. • Maintain effective liaison with local, state and national emergency management organizations and /or allied disaster preparedness and response agencies. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $113,021 for Emergency Disaster Preparedness. In Fiscal Year 2013 -2014, this program was transferred in from Administrative Services to the Public Affairs Division as part of a citywide reorganization. Historical data can be found in the Administrative Service Division. 257 This budget is funded from $27,273 in estimated department revenue resulting from charges to user departments as part of the Cost Allocation Plan (CAP) and a $85,748 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Public Affairs - Emergency Disaster Preparedness 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - Use of Money and Property - - - - Intergovernmental Revenue - - - Charge s for Services - - - 27,273 Fines and Forfeitures A - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - TOTAL REVENUE $ - $ - $ - $ 27,273 Expenditures Employee Compensation - - - 34,500 Employee Benefits Materials - - - 35,019 Contract Service Appropriations for Contingent - - - 7,052 Cost Allocation Capital Outlay - - - - Special Projects - - - -* TOTAL EXPENDITURES $ - $ - $ - $ 113,021 Fund Balance (Use of) - - - - STAFFING There is no staffing associated with this program. 258 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description FY11 FY12 FY13 FY 2013 -141 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET 3320 Employee Compensation 5502 SALARIES PART TIME $0 $0 $0 $34,500 Employee Benefits 5713 MEDICARE $0 $0 $0 $950 Services 6111 GEN OFFICE SUPPLIES $0 $0 $0 $25,000 Services 6154 TELEPHONE SERVICE $0 $0 $0 $819 Services 6219 MILEAGE REIMBURSEMENT $0 $0 $0 $200 Services 6326 SPECIAL DEPARTMENTAL EXP $0 $0 $0 $9,000 Contract Services 7011 TRAINING $0 $0 $0 $500 Contract Services 7014 GENERAL SVC AGMT $0 $0 $0 $35,000 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $7,052 DEPARTMENT TOTAL $0 $0 $0 $113,021 ' In FY 2013 -14 this Program was transferred in from the Administrative Services Division as part of a citywide reorganization. 259 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Other General PUBLIC AFFAIRS- NEIGHBORHOOD WATCH Budget Unit 110 -3330 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE To to 1 Revenue $ To to 1 Expenditures 38,265 Fund Balance - General Fund Costs $ 38,265 Total Staffing - Funded by General Fund 100.0% Neighborhood Watch enhances public safety by providing crime prevention information to local businesses and residents. The program promotes an active relationship between the community and the Sheriff's Office. Neighborhood Watch is the gateway volunteer development program for the city. SERVICE OBJECTIVES • Create and implement neighborhood watch meetings and groups. • Maintain the Electronic Community Alert Program (E -CAP). • Participate in and support all City outreach and volunteer recruitment programs. • Organize and conduct National Night Out and other community events. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $38,265 for neighborhood watch. In Fiscal Year 2013 -2014 this program was transferred in from Administrative Services to the Public Affairs Division as part of a citywide reorganization. Historical data can be found in the Administrative Services Division. This budget is funded from a $38,265 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 260 Public Affairs - Neighborhood Watch 2010 -2011 Category Actual Revenue Taxes - Licenses and Permits - Use of Money and Property - Intergovernmental Revenue - Charge s for Services - Fines and Forfeitures A - Miscellaneous Revenue - Interdepartmental Revenue - TOTAL REVENUE $ - $ Expenditures Employee Compensation - Employee Benefits Materials - Contract Service Appropriations for Contingent - Cost Allocation Capital Outlay - Special Projects - TOTAL EXPENDITURES $ - $ Fund Balance (Use of) - 2012 -2013 2013 -2014 2011 -2012 Amended Final Adopted Actual Budget Budget - 35,100 - 965 - - 2,000 - - 200 $ - $ 38,265 STAFFING There is no full time staffing associated with this program. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 261 Category Acct Account Description FY11 FY12 FY13 FY 2013 -141 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET 3330 Employee Compensation 5502 SALARIES PART TIME $0 $0 $0 $35,100 Employee Benefits 5713 MEDICARE $0 $0 $0 $965 Services 6111 GEN OFFICE SUPPLIES $0 $0 $0 $2,000 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $200 DEPARTMENT TOTAL $0 $0 $0 $38,265 ' In FY 2013 -14 this Program was transferred in from the Administration Division as part of a citywide reorganization. 262 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Other General PUBLIC AFFAIRS- CUPERTINO SCENE Budget Unit 110 -3400 General Fund PROGRAM OVERVIEW BUDGET AT A GLANCE To to 1 Re venue To to 1 Expe nditure s Fund Balance CUPERTINO 137,819 General Fund Costs $ 137,819 Total Staffing 0.35 Funded by General Fund 100.0% The Cupertino Scene is the primary print communication tool for the City. This 16 -page newsletter provides residents and businesses information on city events, community activities, government services, and other city- related business. The Scene is published 10 months out of the year, (no January or August editions) and distributed to every residential and business address in Cupertino. SERVICE OBJECTIVES • Provide non - political, non - religious and non - commercial information of general interest to the community. • Maintain a regular production schedule, presenting information in a timely, interesting and visually pleasing manner. • Focus on information relevant to citizens of all cultural backgrounds. • Continue to adhere to regulations set by Proposition 73 and other legislation that regulates public and printed communications by the city. • In addition to city services and programs, allocate space to local nonprofits and schools. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $137,819 for the Cupertino Scene. This represents an increase of $9,460 or 7.4% over the FY 2012 -13 Amended Budget. The increase is attributed to a new category, Appropriations for Contingency, which was added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. 263 This budget is funded from a $137,819 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Public Affairs - Cupertino Scene 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - Use of Money and Property - - - - Intergove venue - - - - Charges for Services - - - - or eitures i i- Miscellaneous Revenue - - - Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation 31,757 34,694 34,550 34,488 Employee Benefit" 13,728 14,309 14,557 Materials 76,320 75,335 76,300 78,300 Contract Services - Appropriations for Contingenc, - - - 7,830 Cost Allocatiorm 3,200 2,644 Capital Outlay - - - - Special Projects - - - TOTAL EXPENDITURES $ 118,601 $ 123,757 $ 128,359 $ 137,819 Fund Balance (Use of) STAFFING Total current authorized positions -.35 There are no changes to the current level of staffing. Total authorized positions -.35 264 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET 3400 Employee Compensation 5501 SALARIES FULL TIME $29,453 $34,273 $34,150 $34,488 Employee Compensation 5502 SALARIES PART TIME $2,304 $212 $200 $0 Employee Compensation 5505 OVERTIME $0 $119 $200 $0 Employee Benefits 5600 RETIREMENT SYSTEM $6,502 $8,980 $9,240 $9,580 Employee Benefits 5602 PERS 1959 SURV BENE $5 $0 $0 $0 Employee Benefits 5711 HEALTH INSURANCE $2,491 $3,295 $3,536 $3,368 Employee Benefits 5712 DENTAL INSURANCE $268 $325 $328 $328 Employee Benefits 5713 MEDICARE $738 $516 $495 $500 Employee Benefits 5714 LIFE INSURANCE $206 $250 $277 $277 Employee Benefits 5715 LONG TERM DISABILITY $149 $176 $241 $209 Employee Benefits 5716 WORKERS COMPENSATION $115 $124 $123 $228' Employee Benefits 5717 VISION INSURANCE $50 $62 $69 $67 Services 6111 GEN OFFICE SUPPLIES $0 $0 $300 $300 Services 6112 PRINTING & DUPLICATING $0 $0 $0 $42,0002 Services 6114 POSTAGE $34,024 $34,000 $36,000 $36,000 Services 6318 CUPERTINO SCENE $42,296 $41,335 $40,000 $03 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $7,8304 Cost Allocation 8002 IT REIMBURSEMENT $0 $0 $3,200 $2,2315 Cost Allocation 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $4135 DEPARTMENT TOTAL $118,601 $123,667 $128,359 $137,819 1 Changes due to new methodology in FY 2013 -14. 2 Budget transferred from 6138 Cupertino Scene to account 6112 Printing and duplication to better classify expense. 3 Budget transferred to account 6112 Printing and Duplication to better classify expense. 4 A new category in FY 2013 -14, see the recommended budget section for explanation. 5 Changes due to new methodology in FY 2013 -14. 6 Cost allocation charges have increased due to the transfer of City Channel and City Website from General fund programs to Internal Service Funds that charge user departments. 265 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Other General PUBLIC AFFAIRS- GOVERNMENT CHANNEL Budget Unit 615 -3500 Internal Service Fund PROGRAM OVERVIEW BUDGET AT A GLANCE To to 1 Revenue CUPERTINO $ 663,919 Total Expenditures 826,632 Fund Balance 108,879 General Fund Costs $ 53,834 Total Staffing 2.55 Funded by General Fund 6.5% The Government Channel operates the City's government access television station, providing multimedia support services, and overseeing video production for all City departments. SERVICE OBJECTIVES • Provide information regarding the activities and decisions of the City Council and the recommendations of its advisory bodies. • Expand community awareness of local government and its decision - making processes by providing live and re- broadcast coverage of City meetings. • Increase community awareness of City services. • Provide information pertinent to City residents from other local, state and federal governmental entities. • Provide an additional venue for emergency communications in the event of disaster. • Provide video production and audio /visual services to City departments. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $826,632 for the Government Channel. This represents an increase of $273,508 or 51.3% over the FY 2012 -13 Amended Budget. The increase is attributed to the change in funds for this budget. This budget was transferred from the General Fund in FY2014 to the Internal Service Fund. As part of this change, this department will begin to incur depreciation costs to ensure adequate funding is available for equipment replacement needs, and these costs are budgeted as part of Cost Allocation. 266 In addition, this budget will now charge user departments for their services and is funded from $663,919 in estimated department revenue and a $53,834 contribution from the General Fund. This program is projected to use $35,334 in retained earnings. Special Project Appropriations Revenue Funding Source Description Wi -Fi Study $ 15,000 $ 15,000 General Fund Wi -Fi study TOTAL $ 15,000 $ 15,000 - - - 663,919 Fines and Forfeitures The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Public Affairs- Government Channel Category 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Actual Actual Budget Budget Revenue 217,406 Taxes - - - - Licenses and Permits - - - Use of Money and Property - - - - Inte rgove rnme ntal Revenue - - Charges for Services - - - 663,919 Fines and Forfeitures -- - Miscellaneous Revenue - - - - Interdepartmental Revenue - - TOTAL REVENUE $ - $ - $ - $ 663,919 Expenditures Employee Compensation 239,146 226,449 217,406 216,568 Employee Benefit 89,872 91,909 94,655 Materials 44,078 51,347 57,009 40,819 Contract Services ,356 30,298 35,500 Appropriations for Contingenc, - - - 7,532 Cost Allocatio 223,900 342,600 151,300 414,058 Capital Outlay - - - - Special Projects - - 15,000 TOTAL EXPENDITURES $ 632,292 $ 740,566 $ 553,124 $ 826,632 Fund Balance (Use of) 267 108,879 STAFFING Total current authorized positions - 2.55 There are no changes to the current level of staffing. Total authorized positions - 2.55 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET 3500 Employee Compensation 5501 SALARIES FULL TIME $220,403 $206,122 $200,621 $200,043 Employee Compensation 5502 SALARIES PART TIME $15,758 $17,288 $16,000 $16,000 Employee Compensation 5503 EXCESS MED PAY $1,210 $358 $35 $525 Employee Compensation 5505 OVERTIME $1,775 $2,681 $750 $0 Employee Benefits 5600 RETIREMENT SYSTEM $48,107 $53,193 $54,284 55,566 Employee Benefits 5711 HEALTH INSURANCE $20,820 $20,999 $22,452 $28,808 Employee Benefits 5712 DENTAL INSURANCE $2,517 $2,445 $2,441 $2,394 Employee Benefits 5713 MEDICARE $4,361 $4,412 $4,134 $2,908 Employee Benefits 5714 LIFE INSURANCE $1,569 $1,500 $1,647 $1,624 Employee Benefits 5715 LONG TERM DISABILITY $1,281 $1,170 $1,407 $1,205 Employee Benefits 5716 WORKERS COMPENSATION $5,662 $5,686 $5,031 $1,660' Employee Benefits 5717 VISION INSURANCE $465 $467 $513 $490 Services 6111 GEN OFFICE SUPPLIES $43,276 $50,585 $55,509 $40,0002 Services 6154 TELEPHONE SERVICE $802 $762 $1,500 $8193 Contract Services 7011 TRAINING $1,777 $3,643 $3,500 $3,500 Contract Services 7013 MAINT OF EQUIP $20,246 $19,023 $21,000 $20,000 Contract Services 7014 GENERAL SVC AGMT $18,333 $7,632 $11,000 $14,500 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $7,5324 Cost Allocation 8002 IT REIMBURSEMENT $223,900 $342,600 $151,300 $49,7005 Cost Allocation 8003 REPLACEMENT FUNDING $0 $0 $0 $280,0006 Cost Allocation 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $3,0067 Cost Allocation 8007 CM CAP ALLOCATION $0 $0 $0 $5,15211 Cost Allocation 8008 ENV AFFAIRS CAP ALLO $0 $0 $0 $1,627 1 Changes due to new methodology in FY 2013 -14. 2 Decrease in budget based on prior year actual trend. 3 Decrease in budget based on prior year actual trend. 4 A new category in FY 2013 -14, see the recommended budget section for explanation. 5 Changes due to new methodology in FY 2013 -14. 6 Depreciation Expense in new due to change in fund from General to Internal Service Fund. Changes due to new methodology in FY 2013 -14. 8 New cost allocation charges related to indirect /overhead costs from General Fund service departments. 268 Cost Allocation 8009 ECON DEV CAP ALLO $0 $0 $0 $1,250 Cost Allocation 8016 CITY CLERK CAP ALLOC $0 $0 $0 $5,338 Cost Allocation 8022 ADMIN SERV CAP $0 $0 $0 $3,923 Cost Allocation 8023 FINANCE CAP ALLOC $0 $0 $0 $7,442 Cost Allocation 8024 HUMAN RESOURCES CAP $0 $0 $0 $7,118 Special Projects 9338 WI -FI STUDY $0 $0 $0 $15,000 DEPARTMENT TOTAL $632,292 $740,566 $553,124 $826,632 269 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Other General PUBLIC AFFAIRS- GOVERNMENT CHANNEL SPECIAL PROJECTS Budget Unit 615 -3501 Internal Service Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE TotaIRevenue $ 84,554 To to 1 Expe nditure s 97,414 Fund Balance 8,360 General Fund Costs $ 4,500 Total Staffing 0.60 Funded by General Fund 4.6% Government Channel Special Projects supports official City events, including public meetings, forums, workshops, ribbon cuttings, the annual State of the City Address, and ground breakings. SERVICE OBJECTIVES • Promote special events in the community that are sponsored by the City and civic affiliated organizations. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $97,414 for Government Channel Special Projects. This represents an increase of $13,273 or 15.8% over the FY 2012 -13 Amended Budget. The increase is attributed to the change in funds for this budget. This budget was transferred from the General Fund in FY2014 to the Internal Service Fund. As part of this change this department will begin to incur depreciation costs to ensure adequate funding is available for equipment replacement needs, and these costs are budgeted as part of Cost Allocation. In addition, this budget will now charge user departments for their services and is funded from $84,554 in estimated department revenue and a $4,500 contribution from the General Fund. This program is projected to use $8,360 in retained earnings. 270 The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Public Affairs - Government Channel Special Projects 2012 -2013 2013 -2014 Expenditures Employee Compensation 49,126 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue 22,044 Taxes - - - - Lice ns dPerol - - - Use of Money and Property - - - - 'We rgove rnme ntal Revenue - - Charges for Services - - - 84,554 Fines and Forfeitures Miscellaneous Revenue - - - - Interdepartmental Revenue Special Projects - TOTAL REVENUE $ - $ - $ - $ 84,554 Expenditures Employee Compensation 49,126 47,959 46,111 46,063 Employee Benefit 4 22,044 Materials - - - - Contract Services 8,793 6,004 13,000 000 Appropriations for Contingenc, - - - 1,200 Cost Allocatio - - 4,300 Capital Outlay - - - - Special Projects - - TOTAL EXPENDITURES $ 76,321 $ 74,073 $ 84,141 $ 97,414 Fund Balance (Use of) - - - 8,360 STAFFING Total current authorized positions -.60 There are no changes to the current level of staffing. Total authorized positions -.60 271 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET 3501 Employee Compensation 5501 Employee Compensation 5502 Employee Compensation 5505 Employee Benefits 5600 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 Contract Services 7011 Contract Services 7014 Contract Services 7060 Appr for Contingency 7197 Cost Allocation 8002 Cost Allocation 8005 Cost Allocation 8007 Cost Allocation 8008 Cost Allocation 8009 Cost Allocation 8016 Cost Allocation 8022 Cost Allocation 8023 Cost Allocation 8024 SALARIES FULL TIME $48,379 $47,001 $45,611 SALARIES PART TIME $323 $287 $0 OVERTIME $424 $671 $500 RETIREMENT SYSTEM $10,455 $12,087 $12,341 HEALTH INSURANCE $4,618 $4,788 $5,136 DENTAL INSURANCE $572 $563 $563 MEDICARE $731 $692 $661 LIFE INSURANCE $353 $345 $380 LONG TERM DISABILITY $287 $271 $319 WORKERS COMPENSATION $1,274 $1,257 $1,212 VISION INSURANCE $106 $107 $118 TRAINING $0 $0 $500 GENERAL SVC AGMT $7,123 $4,813 $10,000 RENT EXPENSE $1,670 $1,191 $2,500 APPR FOR CONTINGENCY $0 $0 $0 IT REIMBURSEMENT $0 $0 $4,300 WEB SITE REIMBURSEMENT $0 $0 $0 CM CAP ALLOCATION $0 $0 $0 ENV AFFAIRS CAP ALLO $0 $0 $0 ECON DEV CAP ALLO $0 $0 $0 CITY CLERK CAP ALLOC $0 $0 $0 ADMIN SERV CAP $0 $0 $0 FINANCE CAP ALLOC $0 $0 $0 HUMAN RESOURCES CAP $0 $0 $0 DEPARTMENT TOTAL ' Changes due to new methodology in FY 2013 -14. $76,321 $74,073 $84,141 $46,063 $0 $0 $12,796 $6,854 $563 $668 $380 $277 $3911 $115 $500 $10,000 $1,5002 $1,2003 $3,8244 $7075 $1,2126 $383 $294 $5,338 $923 $1,751 $1,675 $97,414 2 Decrease in costs based on prior year actual trend. 3 A new category in FY 2013 -14, see the recommended budget section for explanation. 4 Changes due to new methodology in FY 2013 -14. 5 Cost allocation charges have increased due to the transfer of City Channel and City Website from General fund programs to Internal Service Funds that charge user departments. 6 New cost allocation charges related to indirect /overhead costs from General Fund service departments. 272 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Other General PUBLIC AFFAIRS- PUBLIC ACCESS SUPPORT Budget Unit 110 -3502 General Fund PROGRAM OVERVIEW BUDGET AT A GLANCE To to 1 Re venue To to 1 Expe nditure s Fund Balance CUPERTINO 60,500 General Fund Costs $ 60,500 Total Staffing - Funded by General Fund 100.0% The City contracts to provide management of Community Access Television Programming. SERVICE OBJECTIVES • Encourage Cupertino -based communities of interest to use facilities to express their interests, concerns, and ideas. • Provide training in cable communication production for individuals and community groups. • Assist individuals and community groups to develop and produce programs for broadcast. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $60,500 for Public Access Support. This represents an increase of $5,500 or 10% from the FY 2012 -13 Amended Budget. The increase is attributed to a new category, Appropriations for Contingency, which was added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from a $60,500 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 273 Public Affairs- Public Access Support 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits MEWED, - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation - - - - Employee Benefits - - - Materials - - - - Contract Services 55,000 Appropriations for Contingenc, - - - 5,500 Cost Allocatio - - Capital Outlay - - - - Special Projects qW - - - - TOTAL EXPENDITURES $ 52,097 $ 60,687 $ 55,000 $ 60,500 Fund Balance (Use of) - - - - STAFFING There is no staffing associated with this program. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 274 Category Acct Account Description 3502 Contract Services 7012 PUBLIC ACCESS SUPPORT Appr for Contingency 7197 APPR FOR CONTINGENCY DEPARTMENT TOTAL 275 FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET $52,097 $60,687 $55,000 $55,000 $0 $0 $0 $5,500 $52,097 $60,687 $55,000 $60,500 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Other General PUBLIC AFFAIRS- CITY WEB SITE Budget Unit 615 -3600 General Fund PROGRAM OVERVIEW BUDGET AT A GLANCE To to 1 Re venue To to 1 Expe nditure s Fund Balance CUPERTINO $ 191,011 231,096 29,919 General Fund Costs $ Total Staffing Funded by General Fund 10,166 0.95 4.4 The City of Cupertino website maintains design, current content, intuitive navigation, and online applications and interactive features. SERVICE OBJECTIVES • Work closely with City staff and members of the community to ensure that the website is timely and relevant. • Collaborate with departments to determine that the website's purpose, functions, requirements and long -term strategy meet organizational needs. • Create and maintain effective online and mobile user access to municipal information and services. • Enable and facilitate the use of communication and presentation resources by non- technical staff and customers. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $231,096 for City Website. This represents an increase of $20,244 or 9.6% over the FY 2012 -13 Amended Budget. The increase is attributed to an increase in special project costs as described in the section below. This program was transferred from the General Fund in FY2014 to the Internal Service Fund. As part of this change, this department will begin to incur depreciation costs to ensure adequate funding is available for equipment replacement needs, and these costs are budgeted as part of Cost Allocation. 276 In addition, this budget will now charge user departments for their services and is funded from $191,011 in estimated department revenue and a $10,166 contribution from the General Fund. This program is projected to use $10,000 in retained earnings. SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Mobile Services $ 10,000 $ 10,000 General Fund Development of mobile services portal TOTAL $ 10,000 $ 10,000 The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 277 Public Affairs- City Website 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - Use of Money and Property - - - Intergovernmental Revenue - - Charge s for Services - - - 191,011 Fines and Forfeitures A - Miscellaneous Revenue - - - - Interdepartmental Revenue - TOTAL REVENUE $ - $ - $ - $ 191,011 Expenditures Employee Compensation 81,440 93,695 86,756 87,838 Employee Benefits 29,134 A 37,219 37.796 37,786 Materials 1,084 3,368 2,700 2,700 Contract Service 64,380 66,500 Appropriations for Contingent - - - 6,920 Cost Allocation 30,100 * 12,600 W� 19,3W Capital Outlay - - - - Special Projects - - 10,000 TOTAL EXPENDITURES $ 185,837 $ 228,762 $ 210,852 $ 231,096 Fund Balance (Use of) - - - 29,919 STAFFING Total current authorized positions -.95 There are no changes to the current level of staffing. Total authorized positions -.95 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 278 Category Acct Account Description 3600 Employee Compensation 5501 Employee Benefits 5600 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 Services 6111 Services 6216 Contract Services 7013 Contract Services 7014 Appr for Contingency 7197 Cost Allocation 8002 Cost Allocation 8005 Cost Allocation 8007 Cost Allocation 8008 Cost Allocation 8009 Cost Allocation 8022 Cost Allocation 8023 Cost Allocation 8024 Special Project 9400 SALARIES FULL TIME RETIREMENT SYSTEM HEALTH INSURANCE DENTAL INSURANCE MEDICARE LIFE INSURANCE LONG TERM DISABILITY WORKERS COMPENSATION VISION INSURANCE GEN OFFICE SUPPLIES CONFERENCE MAINT OF EQUIP GENERAL SVC AGMT APPR FOR CONTINGENCY IT REIMBURSEMENT WEB SITE REIMBURSEMENT CM CAP ALLOCATION ENV AFFAIRS CAP ALLO ECON DEV CAP ALLO ADMIN SERV CAP FINANCE CAP ALLOC HUMAN RESOURCES CAP FIXED ASSET ACQUISITION DEPARTMENT TOTAL FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET $81,440 $93,695 $86,756 $87,838 $17,593 $24,110 $23,474 $24,399 $7,965 $9,099 $10,104 $9,143 $836 $929 $936 $889 $1,174 $1,344 $1,324 $1,274 $647 $715 $792 $752 $459 $511 $641 $529 $291 $333 $328 $6181 $155 $178 $197 $182 $664 $1,651 $1,200 $1,200 $420 $1,717 $1,500 $1,500 $38,345 $43,569 $41,500 $41,500 $19,022 $20,811 $29,500 $25,000 $0 $0 $0 $6,9202 $16,800 $30,100 $12,600 $8,3553 $0 $0 $0 $1,1204 $0 $0 $0 $1,9195 $0 $0 $0 $606 $0 $0 $0 $466 $0 $0 $0 $1,462 $0 $0 $0 $2,772 $0 $0 $0 $2,652 $0 $0 $0 $10,000 $185,837 $228,762 $210,852 $231,096 3 Changes due to new methodology in FY 2013 -14. 2 A new category in FY 2013 -14, see the recommended budget section for explanation. 3 Changes due to new methodology in FY 2013 -14. 4 Cost allocation charges have increased due to the transfer of City Channel and City Website from General fund programs to Internal Service Funds that charge user departments. 5 New cost allocation charges related to indirect /overhead costs from General Fund service departments. 279 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Other General PUBLIC AFFAIRS - ENVIRONMENTAL AFFAIRS Budget Unit 110 -3700 General Fund CUPERTINO BUDGET AT A GLANCE To to 1 Re venue $ To to 1 Expe nditure s Fund Balance General Fund Costs $ Total Recommended Staffing Funded by General Fund N/A In Fiscal Year 2013 -2014 this program was transferred to the Administration Division under the City Manager as part on a Citywide reorganization. A complete discussion of this program can be found in the Administrative Services Division. 280 Public Affairs - Environmental Affairs 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - Use of Money and Property - - - Intergovernmental Revenue - - - Charges for Services - - - - Fines and Forfeitures A - - Miscellaneous Revenue - - - - Interdepartmental Revenue - TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation 65,148 93,769 99,059 - Employee Benefits IL 22,908 J& 36,227 38.633 - Materials 13,160 37,813 21,095 - Contract Service 17,443 Appropriations for Contingent - - - - Cost Allocation - 9,300 - Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES $ 121,781 $ 185,252 $ 209,087 $ - Fund Balance (Use of) STAFFING Total current authorized positions -.60 One Environmental Affairs Coordinator at 60% was transferred to the City Manager - Environmental Affairs Program within the Administration Division. Total authorized positions - 0 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 281 Category Acct Account Description 3700 Employee Compensation 5501 Employee Compensation 5502 Employee Benefits 5600 Employee Benefits 5602 Employee Benefits 5710 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 Services 6111 Services 6206 Services 6216 Services 6219 Services 6226 Contract Services 7014 Cost Allocation 8002 SALARIES FULL TIME SALARIES PART TIME RETIREMENT SYSTEM PERS 1959 SURV BENE EMPLOYEE BENEFITS HEALTH INSURANCE DENTAL INSURANCE MEDICARE LIFE INSURANCE LONG TERM DISABILITY WORKERS COMPENSATION VISION INSURANCE GEN OFFICE SUPPLIES GRANT EXPENDITURES CONFERENCE MILEAGE REIMBURSEMENT MEMBERSHIPS GENERAL SVC AGMT IT REIMBURSEMENT DEPARTMENT TOTAL FY11 FY12 FY13 FY 2013 -141 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET $63,462 $93,769 $94,059 $0 $1,686 $0 $5,000 $0 $14,248 $24,378 $25,450 $0 $9 $0 $0 $0 $4 $0 $0 $0 $4,510 $6,762 $7,334 $0 $559 $737 $749 $0 $1,057 $1,343 $1,747 $0 $432 $567 $634 $0 $314 $416 $663 $0 $1,672 $1,883 $1,898 $0 $103 $141 $158 $0 $4,897 $4,540 $8,000 $0 $0 $26,851 $290 $0 $5,980 $5,363 $5,500 $0 $83 $59 $0 $0 $2,200 $1,000 $7,305 $0 $20,565 $17,443 $41,000 $0 $0 $0 $9,300 $0 $121,781 $185,252 $209,087 $0 ' In FY 2013 -14 this Program was transferred in from the Administration Division as part of a citywide reorganization. 282 CUPERTINO Administrative Services Administration Finance Human Resources Information Technology IT Manager Network Specialist GIS Coordinator IT Assistant IT Help Desk Director of Administrative Services Treasu rer Administrative Assistant Finance Director Deputy Treasurer Accountant Account Clerk (3) 283 Senior Management Analyst Senior Human Resources Analyst CUPERTINO Senior Human Resources Technician Human Resources Assistant Administrative Services CUPERTINO Final Adopted Paize 2013 -2014 Fund Dept 290 110 4000 Administration 497,534 294 110 4040 Library Service 350,400 296 110 4050 Neighborhood Watch - Fund Dept 299 110 4100 Accounting 935,121 303 110 4110 Business Licensing 59,205 Fund Dept 306 110 4300 City Clerk - 309 110 4310 Duplicating and Mail Services - 312 110 4330 Elections - Fund Dept 315 110 4400 Emergency Preparedness - 284 Fund Dept 318 110 4510 Human Resources 679,989 322 642 4512 Retiree Medical Liability 1,700,000 325 110 4540 Insurance Administration 284,325 328 620 4550 Workers' Compensation 434,401 331 641 4570 Long Term Disability 79,200 334 641 4571 Compensated Absences 275,000 284 Administrative Services CUPERTINO Final Adopted Page 2013 -2014 Fund Dept 337 110 4700 Code Enforcement Fund Dept 340 610 4800 Information Technology 1,524,979 343 610 9800 Equipment Acquisition 332,635 285 Division Summary Administrative Services - Summary FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $7,152,789 for the Administrative Services Division. This represents a decrease of $2,438,495 or 25.4% from the FY 2012 -13 Amended Budget. The decrease is primarily attributed to City Clerk, Code Enforcement, Neighborhood Watch, Emergency Disaster Preparedness, and City Channel Equipment programs transferred to other divisions as part of a citywide reorganization. The carryover of information technology capital outlay budgets and higher contract service budgets for finance, human resources, insurance, workers compensation, and information technology caused 2012 -13 to be higher than both 2011 -12 and 2013 -14 for ongoing operations. Higher emergency preparedness contract services and additional cost allocation for City Channel equipment caused 2012 -13 to be higher than 2011 -12. A new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's 286 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - Use of Money and Property - - - 7,000 Intergov rnmental Re= - - Charges for Services - - - 2,323,269 Fines and Forfeitures i -- - Miscellaneous Revenue - - - - Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ 2,330,269 Expenditures Employee Compensation 1,962,799 1,925,308 2,192,209 1,441,623 Employee Benefits 2,593,346 2,701,004 W451,344 2,361,035 Materials 274,679 237,234 359,880 152,434 Contract Services 1,853,145 2,166,841 2,882,162 1,904,700 Appropriations for Contingenc, - - - 166,673 Cost Allocatio 539,857 513,239 689,720 543,689 Capital Outlay 49,231 107,350 964,269 332,635 Special Projec PO,240 51,700 250,000 TOTAL EXPENDITURES $ 7,273,057 $ 7,661,216 $ 9,591,284 $ 7,152,789 Fund Balance (Use of) - - - 167,597 FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $7,152,789 for the Administrative Services Division. This represents a decrease of $2,438,495 or 25.4% from the FY 2012 -13 Amended Budget. The decrease is primarily attributed to City Clerk, Code Enforcement, Neighborhood Watch, Emergency Disaster Preparedness, and City Channel Equipment programs transferred to other divisions as part of a citywide reorganization. The carryover of information technology capital outlay budgets and higher contract service budgets for finance, human resources, insurance, workers compensation, and information technology caused 2012 -13 to be higher than both 2011 -12 and 2013 -14 for ongoing operations. Higher emergency preparedness contract services and additional cost allocation for City Channel equipment caused 2012 -13 to be higher than 2011 -12. A new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's 286 operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from $2,330,269 in estimated department revenue mostly resulting from charges to user departments as part of the Cost Allocation Plan (CAP) and a $4,654,924 contribution from the General Fund. 287 Information Technology $1,857,614 26% Human Resources/ Retiree Medical/ Insurance Admin/ Risk Management $3,452,915 48% $7.2 FY 2011 Final Adopted Expenditures Fiscal Year 2013 -2014 Administration $847,934 12% 4 Year Expenditure History $7.7 FY 2012 In Millions $9.6 FY 2013 ACTUAL ACTUAL BUDGET 288 Accounting/ Business —Licensing $994,326 14% $7.2 FY 2014 FINAL City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES u Legislative /Administrative C U P E RT I N O CAFR Award application materials prepared by award deadlines Application materials submitted by December 31 deadline 12/17/12 1 12/15/13 Budget award Application materials 9/7/12 9/19/13 application materials sent 90 days after fiscal prepared in a timely year adoption of manner budget. 289 BUDGET AT A GLANCE ADMINISTRATIVE SERVICES ToLaIRevenue $2,330,269 Carol Atwood, Director To to 1 Expe nditure s 7,152, 789 Fund Balance 167,596 General Fund Costs $4,654,924 Total Staffing 15.00 % Funded by General Fund 65.1`% KEY PERFORMANCE MEASURES BY DIVISION Division Strategy Measure 2012/13 2013/14 Actual Projected ADMINISTRATIVE SERVICES • public Business License Licenses sent within 3 Work 1 -7 Work certificates sent in seven work days Days Days timely manner Accounts payable Invoices processed 7 Work 5 -7 Work invoices processed in within seven work Days Days timely manner days Payroll processed in Timesheets processed 3 Work 3 Work timelv manner in three work days Days Days CAFR Award application materials prepared by award deadlines Application materials submitted by December 31 deadline 12/17/12 1 12/15/13 Budget award Application materials 9/7/12 9/19/13 application materials sent 90 days after fiscal prepared in a timely year adoption of manner budget. 289 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Legislative /Administrative ADMINISTRATIVE SERVICES - ADMINISTRATION Budget Unit 110 -4000 General Fund PROGRAM OVERVIEW BUDGET AT A GLANCE To to 1 Re venue To to 1 Expenditures Fund Balance CUPERTINO $ 109,371 497,533 General Fund Costs $ 388,162 Total Staffing 2.70 Funded by General Fund 78.0% This program oversees and coordinates the Human Resources/Risk Management, Information Technology, Finance, and Treasury divisions. Staff support is provided to the Fiscal Strategic and Audit Committees. In addition, the department oversees the Sheriff and animal control contracts, and funds the allocation for additional library hours. SERVICE OBJECTIVES • Manage the City's investment portfolio to obtain safety of funds, liquidity and a reasonable rate of return. • Provide short and long -term fiscal planning including the implementation of the Fiscal Strategic Plan. • Perform special projects for the City Manager. • Acts as Human Resources Director. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $497,533 for Administrative Services. This represents an increase of $50,690 or 11.34% over the FY 2012 -13 Amended Budget. The increase is attributed to new costs allocations associated with the City Channel and the City Website and the hiring of a new Senior Management Analyst position, less a 30% allocation of the Director's time to Human Resources. This budget is funded from $109,371 in cost allocation revenue and $388,162 contribution from the General Fund. A new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the 290 department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Administrative Services - Administration 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Ta xe s Licenses and Permits Use of Money and Property Intergovernmental Re ve nW Charges for Services Fines and Forfeitures 109,371 Miscellaneous Revenue - - - - Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ 109,371 Expenditures e Compensation 246,918 249,952 252,467 296,498 Materials 21,817 23,599 23,800 27,073 Contract Services 50,300 Appropriations for Contingenc, - - - 3,097 Cost Allocatio 0 23,400 42,749 Capital Outlay - - - - Special Projects - - TOTAL EXPENDITURES $ 379,490 $ 388,320 $ 446,843 $ 497,533 Fund Balance (Use of) - - - - 291 STAFFING Total current authorized positions -1.93 This year the Director of Administrative Services will be charged 70% to this division and 30% to Human Resources to reflect her additional role as Human Resources (HR) Director. The HR position will no longer be budgeted and has been replaced with a new Senior Management Analyst hired in December 2012 charged to this budget unit Total authorized positions - 2.70 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description 4000 Employee Compensation 5501 Employee Compensation 5502 Employee Benefits 5506 Employee Benefits 5600 Employee Benefits 5602 Employee Benefits 5710 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 Services 6111 Services 6115 Services 6154 Services 6204 Services 6216 Services 6219 Services 6226 Contract Services 7011 Contract Services 7014 Contract Services 7101 Appr for Contingency 7197 Cost Allocation 8002 Cost Allocation 8004 SALARIES FULL TIME SALARIES PART TIME CAR ALLOWAMCE RETIREMENT SYSTEM PERS 1959 SURV EMPR EMPLOYEE BENEFITS HEALTH INSURANCE DENTAL INSURANCE MEDICARE LIFE INSURANCE LONG TERM DISABILITY WORKERS COMPENSATION VISION INSURANCE GEN OFFICE SUPPLIES MEETING EXPENSES TELEPHONE SERVICE PROPERTY TAX CONFERENCE/MBRSP DUES MILEAGE REIMBURSEMENT MEMBERSHIP AND DUES TRAINING AND GENERAL SVC AGMT SISTER CITY PROGRAM APPR FOR CONTINGENCY IT REIMBURSEMENT CITY CHANNEL REIMB FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET $243,435 $248,231 $252,467 $296,498 $3,483 $1,721 $0 $0 $3,600 $3,600 $3,600 $3,600 $55,741 $67,502 $66,387 $82,358 $30 $0 $0 $0 $0 ($3,092) $0 $0 $16,009 $16,577 $17,101 $23,586 $1,808 $1,852 $1,806 $2,527 $3,869 $4,170 $3,610 $4,351 $1,230 $1,281 $1,370 $1,980 $953 $950 $1,741 $1,794 $884 $962 $880 $3,503' $334 $355 $381 $518 $6,986 $9,797 $7,500 $8,000 $829 $981 $1,000 $900 $1,746 $1,531 $1,500 $1,503 $8,541 $7,895 $9,000 $8,550 $1,409 $1,112 $3,000 $5,000 $0 $79 $100 $120 $2,306 $2,204 $1,700 $3,000 $149 $134 $300 $150 $6,948 $885 $40,000 $3,750 $10,000 $10,793 $10,000 $0 $0 $0 $0 $3,0972 $9,200 $8,800 $23,400 $17,2083 $0 $0 $0 $22,358' 1 Changes due to new methodology in FY 2013 -14. 2 A new category in FY 2013 -14, see the recommended budget section for explanation 3 Changes due to new methodology in FY 2013 -14. 292 Cost Allocation 8005 WEB SITE REIMBURSEMENT DEPARTMENT TOTAL $0 $0 $0 $3,183 $379,490 $388,320 $446,843 $497,534 I Cost allocation charges have increased due to the transfer of City Channel and City Website from General fund programs to Internal Service Funds that charge user departments. 293 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Legislative /Administrative ADMINISTRATIVE SERVICES - LIBRARY SERVICE Budget Unit 110 -4040 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE To to 1 Re venue $ Total Expe nditure s 350,400 Fund Balance - General Fund Costs $ 350,400 Total Staffing - Funded by General Fund 100.0% This budget augments the existing hours of library service currently provided to our community through the Santa Clara County Library JPA. SERVICE OBJECTIVES • Provide six extra hours per week of library service for our constituents. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $350,400 for the Library Service. This represents a decrease of $24,600 or 6.56% from the FY 2012 -13 Amended Budget. The decrease is attributed to pass through of efficiencies from the Santa Clara County Library JPA. This budget is funded from a $350,400 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 294 Administrative Services - Library Extra Hours The following report details actual expenditures and budgeted appropriations 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue FY 2013 -14 ACTUAL Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charge s for Services - - - - Fines and Forfeitures A - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation - - - - Employee Benefits - - - Materials - - - - Contract Service 334,210 375,000 350,400 Appropriations for Contingenc, - - - - Cost Allocation - - - Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES $ 246,513 $ 334,210 $ 375,000 $ 350,400 Fund Balance (Use of) - - - - STAFFING All staff are funded by the Santa Clara County Library System. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET 4040 Contract Services 7018 LIBRARY SUNDAY SERVICE $246,513 $334,210 $375,000 $350,400' DEPARTMENT TOTAL $246,513 $334,210 $375,000 $350,400 1 Per Contract. 295 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Other General ADMINISTRATIVE SERVICES - NEIGHBORHOOD WATCH Budget Unit 110 -4050 General Fund CUPERTINO BUDGET AT A GLANCE To to 1 Re venue $ To to 1 Expenditures Fund Balance General Fund Costs $ Total Staffing \ % Funded by General Fund N/A In Fiscal Year 2013 -2014 this program was transferred to the Public Affairs Division as part of a citywide reorganization. A complete discussion of this program can be found under that division. 296 Administrative Services - Neighborhood Watch 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - Use of Money and Property - - - Intergovernmental Revenue - - - Charges for Services - - - - Fines and Forfeitures A - - Miscellaneous Revenue - - - - Interdepartmental Revenue - TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation 33,162 32,675 37,000 - Employee Benefits 3,400 A 3,358 Materials 948 64 5,300 - Contract Service - Appropriations for Contingent - - - - Cost Allocatio, IUU 900 Capital Outlay - - - - Special Projects - - TOTAL EXPENDITURES $ 38,510 $ 36,997 $ 47,100 $ - Fund Balance (Use of) STAFFING There is no staffing associated with this budget. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 297 Category Acct Account Description 4050 Employee Compensation 5502 Employee Benefits 5713 Employee Benefits 5716 Services 6111 Services 6154 Services 6219 Contract Services 7011 Contract Services 7014 Cost Allocation 8002 SALARIES PART TIME MEDICARE WORKERS COMPENSATION GEN OFFICE SUPPLIES TELEPHONE SERVICE MILEAGE REIMBURSEMENT TRAINING AND GENERAL SVC AGMT IT REIMBURSEMENT DEPARTMENT TOTAL FY11 FY12 FY13 FY 2013 -141 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET $33,162 $32,675 $37,000 $0 $2,523 $2,492 $0 $0 $877 $866 $0 $0 $948 $64 $5,000 $0 $0 $0 $200 $0 $0 $0 $100 $0 $0 $0 $300 $0 $0 $0 $1,000 $0 $1,000 $900 $3,500 $0 $38,510 $36,997 $47,100 $0 I In FY 2013 -14 this budget was transferred to the Public Affairs Division. 298 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Finance ADMINISTRATIVE SERVICES- FINANCE Budget Unit 110 -4100 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE To to 1 Re venue To to 1 Expenditures Fund Balance $ 207,426 935,121 General Fund Costs $ 727,695 Total Staffing 4.50 Funded by General Fund 77.8% The Finance Division oversees accounting and business licensing functions for the City. Accurate and timely maintenance of all City financial records, collection, disbursement of all funds, and payroll processing are handled by Accounting. All required Federal, State and other agency reports pertaining to the City's financial status are prepared. In addition, Accounting monitors budget -to- actual activities for both operational and capital budgets, analyzes financial alternatives, and conducts research and prepares reports on special fiscal matters for all internal and external customers. SERVICE OBJECTIVES • Maintain a high level of professionalism in all the City's financial practices and procedures and provide timely and accurate financial information for City departments to make sound fiscal decisions. • Respond to inquiries from the public and City departments. • Pay invoices, make deposits, bill for City services, and encumber contracts in a timely and accurate manner. • Record all City financial transactions accurately and produce timely and transparent management and public reports. • Provide quality payroll service for the City's full and part -time employees, properly administering salaries and benefits in a timely and confidential manner. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $935,121 for Finance. This represents an increase of $179,780 or 23.8% over the FY 2012 -13 Amended Budget. The increase is attributed to the increases in Cost Allocation associated with the City Channel and the City Website and a $175,000 budget placeholder for new financial software. A new category, Appropriations for 299 Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from $207,426 in cost allocation revenue and a $727,695 contribution from the General Fund. SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Project Name $ 175,000 $ 175,000 General Fund New Financial Management Software TOTAL $ 175,000 1 $ 175,000 1 1 1 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 300 Administrative Services - Finance 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - Use of Money and Property - - - - Intergovernmental Revenue - - i i Charges for Services - - - 207,426 Fines and Forfeitures A Miscellaneous Revenue - - - - Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ 207,426 Expenditures Employee Compensation 384,174 352,157 389,959 398,799 Employee Benefits EEL— 134,656 164,115 152,450 Materials 6,620 7,859 10,700 15,538 Contract Service 92,589 147,524 167,132 Appropriations for Contingent - - - 10,174 Cost Allocation 00 W 108,900 35,100 Capital Outlay - - - - Special Projects - - - 175,000 TOTAL EXPENDITURES $ 705,739 $ 780,555 $ 755,341 $ 935,121 Fund Balance (Use of) STAFFING Total current authorized positions - 4.33 Staffing allocation will increase because the Finance Director will no longer charge staff time to the Redevelopment Successor Agency. Total authorized positions - 4.50 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 301 Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET 4100 Employee Compensation 5501 SALARIES FULL TIME $378,574 $347,946 $385,189 $396,590 Employee Compensation 5502 SALARIES PART TIME $80 $302 $0 $0 Employee Compensation 5503 EXCESS MED PAY $4,824 $3,909 $4,020 $1,509 Employee Compensation 5505 OVERTIME $696 $0 $750 $700 Employee Benefits 5510 EMPLOYEE AGENCY SERV $0 $13,012 $0 $0 Employee Benefits 5600 RETIREMENT SYSTEM $85,587 $101,783 $100,029 $110,161 Employee Benefits 5602 PERS 1959 SURV EMPR $68 $0 $0 $0 Employee Benefits 5710 EMPLOYEE BENEFITS $2 ($11,604) $0 $0 Employee Benefits 5711 HEALTH INSURANCE $32,388 $34,581 $35,112 $38,988 Employee Benefits 5712 DENTAL INSURANCE $4,101 $4,216 $4,061 $4,220 Employee Benefits 5713 MEDICARE $5,562 $5,696 $5,419 $5,772 Employee Benefits 5714 LIFE INSURANCE $2,808 $2,877 $3,033 $3,168 Employee Benefits 5715 LONG TERM DISABILITY $2,025 $1,977 $2,616 $2,387 Employee Benefits 5716 WORKERS COMPENSATION $1,357 $10,771 $1,326 $5,8401 Employee Benefits 5717 VISION INSURANCE $758 $806 $854 $864 Services 6111 GEN OFFICE SUPPLIES $3,803 $4,807 $5,000 $7,0002 Services 6121 SML TOOLS & EQUIPMENT $0 $0 $0 $3,0003 Services 6154 TELEPHONE SERVICE $1,603 $1,524 $2,000 $1,6384 Services 6216 CONFERENCE/MBRSP DUES $550 $988 $2,000 $3,0005 Services 6219 MILEAGE REIMBURSEMENT $418 $201 $500 $400 Services 6226 MEMBERSHIP AND DUES $219 $339 $1,000 $5006 Services 6227 BOOKS AND PUBLICATION $27 $0 $200 $07 Contract Services 7011 TRAINING AND $2,177 $1,210 $1,000 $1,200 Contract Services 7013 MAINTENTANCE OF $1,365 $1,367 $1,200 $0 Contract Services 7014 GENERAL SVC AGMT $87,820 $144,947 $163,632 $85,000 Contract Services 7071 BANK CHARGES $1,227 $0 $1,300 $0 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $10,174" Cost Allocation 8002 IT REIMBURSEMENT $87,700 $108,900 $35,100 $50,3479 Cost Allocation 8004 CITY CHANNEL REIMB $0 $0 $0 $22,35810 Cost Allocation 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $5,305 Special Project 9301 FINANCIAL SOFTWARE $0 $0 $0 $175,00011 DEPARTMENT TOTAL $705,739 $780,555 $755,341 $935,121 1 Changes due to new methodology in FY 2013 -14. 2 Increase due to ergonomic evaluations and the CAFR statistical section fee 3 Increase anticipated ergonomic purchasing requirements 4 Decrease in costs based on prior year actual trend. 5 Increase in cost as workload did not permit conference attendance in prior years 6 Decrease in costs based on prior year actual trend. 7 Decrease in costs based on prior year actual trend. s A new category in FY 2013 -14, see the recommended budget section for explanation. 9 Changes due to new methodology in FY 2013 -14. 10 Cost allocation charges have increased due to the transfer of City Channel and City Website from General fund programs to Internal Service Funds that charge user departments. 11 Special Project Financial Software. 302 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Finance ADMINISTRATIVE SERVICES- FINANCE- BUSINESS LICENSING Budget Unit 110 -4110 Internal Service Fund PROGRAM OVERVIEW This program is responsible for the collection of revenue and monitoring business activity for compliance with the City Municipal Code and applicable state law is handled through Business CUPERTINO BUDGET AT A GLANCE To to 1 Re venue $ To to 1 Expenditures 59,205 Fund Balance - General Fund Costs $ 59,205 Total Staffing 0.50 Funded by General Fund 100.0`% Licensing. SERVICE OBJECTIVES • Provide businesses with information regarding compliance with the Business License Tax Code and provide useful sources of information related to business activity. • Collect appropriate business license fees. • Monitor business activity to identify non - compliance with the Municipal Tax Code and actively pursue non - compliant businesses. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $59,205 for Business Licensing. This represents a decrease of $6,165 or 9.4% from the FY 2012 -13 Amended Budget. The decrease is attributed to a re- allocation of IT charge backs. A new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from by a $59,205 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 303 Administrative Services - Business Licenses 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - Use of Money and Property - - - Intergovernmental Revenue - - - - i Charges for Services - - - - Fines and Forfeitures A - Miscellaneous Revenue - - - - Interdepartmental Revenue - TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation 32,862 33,174 33,378 33,708 Employee Benefits 12,594 J& 14,319 15.243 15,870 Materials 1,313 762 1,250 819 Contract Service 3,597 4,500 Appropriations for Contingent - - - 532 Cost Allocation - 9,900 1000 : 3,776 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES $ 51,598 $ 61,752 $ 65,371 $ 59,205 Fund Balance (Use of) STAFFING Total current authorized positions -.50 There are no changes to the current level of staffing. Total authorized positions - .50 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 304 Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET 4110 Employee Compensation 5501 SALARIES FULL TIME $32,862 $33,174 $33,378 $33,707 Employee Benefits 5600 RETIREMENT SYSTEM $7,522 $8,853 $9,031 $9,363 Employee Benefits 5602 PERS 1959 SURV EMPR $8 $0 $0 $0 Employee Benefits 5711 HEALTH INSURANCE $3,422 $3,823 $4,488 $4,284 Employee Benefits 5712 DENTAL INSURANCE $466 $469 $470 $470 Employee Benefits 5713 MEDICARE $476 $480 $484 $489 Employee Benefits 5714 LIFE INSURANCE $288 $288 $317 $317 Employee Benefits 5715 LONG TERM DISABILITY $209 $198 $234 $204 Employee Benefits 5716 WORKERS COMPENSATION $117 $118 $120 $6481 Employee Benefits 5717 VISION INSURANCE $86 $90 $99 $96 Services 6111 GEN OFFICE SUPPLIES $511 $0 $250 $0 Services 6154 TELEPHONE SERVICE $802 $762 $1,000 $8192 Contract Services 7011 TRAINING AND $0 $0 $500 $500 Contract Services 7071 BANK CHARGES $4,829 $3,597 $3,000 $4,0003 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $5324 Cost Allocation 8002 IT REIMBURSEMENT $0 $9,900 $12,000 $3,1875 Cost Allocation 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $5896 DEPARTMENT TOTAL $51,598 $61,752 $65,371 $59,205 ' Changes due to new methodology in FY 2013 -14. 2 Decrease in costs based on prior year actual trend. 3 Bank charges are expected to increase in FY 2013 -14. 4 A new category in FY 2013 -14, see the recommended budget section for explanation 5 Changes due to new methodology in FY 2013 -14. 6 Cost allocation charges have increased due to the transfer of City Channel and City Website from General fund programs to Internal Service Funds that charge user departments. 305 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Legislative /Administrative CITY CLERK - Budget Unit 110 -4300 Internal Service Fund CUPERTINO / BUDGET AT A GLANCE To to 1 Re venue $ To to 1 Expe nditure s Fund Balance General Fund Costs $ Total Staffing Funded by General Fund N/A In Fiscal Year 2013 -2014 this program was transferred to the Administration Division as part on a citywide reorganization. A complete discussion of this program can be found on under that division. 306 Administrative Services - City Clerk 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - Use of Money and Property - - - Intergovernmental Revenue - - - Charges for Services - - - - Fines and Forfeitures A - Miscellaneous Revenue - - - - Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation 228,153 214,117 247,463 - Employee Benefits IL 82,259 99,165 - Materials 25,556 27,620 26,475 - Contract Service Appropriations for Contingent - - - - Cost Allocation 31,000 - Capital Outlay - - - Special Projects - - 500 - TOTAL EXPENDITURES $ 456,346 $ 430,747 $ 455,603 $ - Fund Balance (Use of) STAFFING Total current authorized positions - 2.9 One City Clerk, Deputy City Clerk and Senior Office Assistant was transferred to the City Clerk Program within the Administration Division. Total authorized positions -0 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 307 Category Acct Account Description FY11 FY12 FY13 FY 2013 -141 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET 4300 Employee Compensation 5501 SALARIES FULL TIME $220,506 $194,034 $232,878 $0 Employee Compensation 5502 SALARIES PART TIME $1,638 $14,336 $10,000 $0 Employee Compensation 5503 EXCESS MED PAY $3,287 $2,065 $1,085 $0 Employee Compensation 5505 OVERTIME $2,722 $3,682 $3,500 $0 Employee Benefits 5506 CAR ALLOWAMCE $3,000 $1,961 $0 $0 Employee Benefits 5510 EMPLOYEE AGENCY SERV $0 $1,296 $0 $0 Employee Benefits 5600 RETIREMENT SYSTEM $48,829 $50,521 $63,012 $0 Employee Benefits 5602 PERS 1959 SURV EMPR $23 $0 $0 $0 Employee Benefits 5711 HEALTH INSURANCE $17,749 $17,507 $24,502 $0 Employee Benefits 5712 DENTAL INSURANCE $2,433 $2,322 $2,718 $0 Employee Benefits 5713 MEDICARE $3,463 $5,042 $4,065 $0 Employee Benefits 5714 LIFE INSURANCE $1,532 $1,359 $1,822 $0 Employee Benefits 5715 LONG TERM DISABILITY $1,152 $999 $1,638 $0 Employee Benefits 5716 WORKERS COMPENSATION $803 $808 $836 $0 Employee Benefits 5717 VISION INSURANCE $450 $444 $572 $0 Services 6111 GEN OFFICE SUPPLIES $8,296 $10,698 $8,900 $0 Services 6112 PRINTING & DUPLICATING $0 $3 $0 $0 Services 6154 TELEPHONE SERVICE $3,738 $3,863 $3,500 $0 Services 6201 ADVERTISING & LEGL NOTICE $8,768 $7,546 $11,000 $0 Services 6216 CONFERENCE/MBRSP DUES $3,710 $5,194 $2,500 $0 Services 6219 MILEAGE REIMBURSEMENT $15 $41 $75 $0 Services 6226 MEMBERSHIP AND DUES $1,029 $275 $500 $0 Contract Services 7011 TRAINING AND $184 $902 $1,500 $0 Contract Services 7013 MAINTENTANCE OF $0 $0 $500 $0 Contract Services 7014 GENERAL SVC AGMT $27,489 $23,149 $49,000 $0 Cost Allocation 8001 EQUIPMENT $9,130 $6,500 $7,800 $0 Cost Allocation 8002 IT REIMBURSEMENT $86,400 $76,200 $23,200 $0 CAPITAL OUTLAY 9400 FIXED ASSET ACQUISITION $0 $0 $500 $0 DEPARTMENT TOTAL $456,346 $430,747 $455,603 $0 1 In FY 2013 -14 this budget was transferred to the Administration Division. 308 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Other General CITY CLERK - DUPLICATING AND MAIL SERVICE Budget Unit 110 -4310 General Fund CUPERTINO BUDGET AT A GLANCE To to 1 Re venue $ To to 1 Expe nditure s Fund Balance General Fund Costs $ Total Staffing Funded by General Fund N/A In Fiscal Year 2013 -2014 this program was transferred to the Administration Division as part on a citywide reorganization. A complete discussion of this program can be found under that division. 309 Administrative Services - Duplicating and Mail Services 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - Use of Money and Property - - - Intergovernmental Revenue - - - Charges for Services - - - - Fines and Forfeitures A - - Miscellaneous Revenue - - - - Interdepartmental Revenue - TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation 31,907 25,796 29,018 - Employee Benefits 1,014 A 12,907 14,193 - Materials 42,835 44,950 56,000 - Contract Service 49,980 50,000 - Appropriations for Contingenc, - - - - Cost Allocation - 2,700 - Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES $ 134,419 $ 133,633 $ 151,911 $ - Fund Balance (Use of) STAFFING Total current authorized positions -.60 One Office Assistant was transferred to the City Clerk - Duplicating and Mail Service Program within the Administration Division. Total authorized positions -0 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 310 Category Acct Account Description FY11 FY12 FY13 FY 2013 -141 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET 4310 Employee Compensation 5501 SALARIES FULL TIME $20,895 $23,944 $26,518 $0 Employee Compensation 5502 SALARIES PART TIME $10,982 $1,852 $2,500 $0 Employee Compensation 5505 OVERTIME $30 $0 $0 $0 Employee Benefits 5600 RETIREMENT SYSTEM $4,761 $6,720 $7,175 $0 Employee Benefits 5602 PERS 1959 SURV EMPR $8 $0 $0 $0 Employee Benefits 5711 HEALTH INSURANCE $4,091 $4,621 $5,386 $0 Employee Benefits 5712 DENTAL INSURANCE $443 $522 $563 $0 Employee Benefits 5713 MEDICARE $1,153 $396 $385 $0 Employee Benefits 5714 LIFE INSURANCE $206 $240 $285 $0 Employee Benefits 5715 LONG TERM DISABILITY $156 $160 $186 $0 Employee Benefits 5716 WORKERS COMPENSATION $114 $148 $95 $0 Employee Benefits 5717 VISION INSURANCE $82 $100 $118 $0 Services 6111 GEN OFFICE SUPPLIES $18,990 $20,029 $20,000 $0 Services 6114 POSTAGE $23,837 $24,921 $36,000 $0 Services 6219 MILEAGE REIMBURSEMENT $8 $0 $0 $0 Contract Services 7013 MAINTENTANCE OF $48,663 $49,980 $50,000 $0 Cost Allocation 8002 IT REIMBURSEMENT $0 $0 $2,700 $0 DEPARTMENT TOTAL $134,419 $133,633 $151,911 $0 1 In FY 2013 -14 this budget was transferred to the Administration Division. 311 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Other General CITY CLERK - ELECTIONS Budget Unit 110 -4330 General Fund CUPERTINO BUDGET AT A GLANCE To to 1 Re venue $ To to 1 Expe nditure s Fund Balance General Fund Costs $ Total Staffing Funded by General Fund N/A In Fiscal Year 2013 -2014 this program was transferred to the City Clerk Program in the Administration Division as part on a citywide reorganization. A complete discussion of this program can be found under that division. 312 Administrative Services - Elections 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charge s for Services - - - - Fines and Forfeitures A - - - ME - Miscellaneous Revenue - - - - Interdepartmental Revenue - TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation - - - - Employee Benefits Materials 988 53 1,100 - Contract Service Appropriations for Contingent - - - - Cost Allocation - - Capital Outlay - - - - Special Projects - - TOTAL EXPENDITURES $ 5,290 $ 244,068 $ 2,100 $ - Fund Balance (Use of) - - - - STAFFING There is not staffing associated with this program. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 313 Category Acct Account Description FY11 FY12 FY13 FY 2013 -141 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET 4330 Services 6111 GEN OFFICE SUPPLIES $5 $53 $100 $0 Services 6201 ADVERTISING & LEGL NOTICE $983 $0 $1,000 $0 Contract Services 7014 GENERAL SVC AGMT $4,302 $232,012 $1,000 $0 Contract Services 7074 BALLOT MEASURES $0 $12,003 $0 $0 DEPARTMENT TOTAL $5,290 $244,068 $2,100 $0 1 In FY 2013 -14 this budget was transferred to the Administration Division. 314 City of Cupertino Fiscal Year 2013 -2014 CRIMINAL JUSTICE /PUBLIC PROTECTION CUPERTINO Other Protection EMERGENCY DISASTER PREPAREDNESS Budget Unit 110 -4400 General Fund BUDGET AT A GLANCE To to 1 Re venue $ To to 1 Expe nditure s Fund Balance General Fund Costs $ Total Staffing "I % Funded by General Fund N /A, In Fiscal Year 2013 -2014 this program was transferred to the Public Affairs Division as part of a citywide reorganization. A complete discussion of this program can be found under that division. 315 Administrative Services - Emergency Disaster Preparedness 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charge s for Services - - - - Fines and Forfeitures A - - ME - Miscellaneous Revenue - - - - Interdepartmental Revenue - - TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation 32,090 32,422 40,000 - Employee Benefits ,424 3,162 Materials 28,428 25,080 46,230 - Contract Service Appropriations for Contingenc, - - - - Cost Allocatio, J,buu 3,800 - Capital Outlay - - - - Special Projects - 10,240 - - TOTAL EXPENDITURES $ 131,481 $ 144,961 $ 242,030 $ - Fund Balance (Use of) STAFFING There is no full -time staffing associated with this program. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 316 Category Acct Account Description FY11 FY12 FY13 FY 2013 -141 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET 4400 Employee Compensation 5502 SALARIES PART TIME $32,090 $32,422 $40,000 $0 Employee Benefits 5713 MEDICARE $2,541 $2,361 $0 $0 Employee Benefits 5716 WORKERS COMPENSATION $883 $801 $0 $0 Services 6111 GEN OFFICE SUPPLIES $26,903 $23,520 $30,000 $0 Services 6151 ELECTRICAL SERVICE $200 $0 $0 $0 Services 6154 TELEPHONE SERVICE $1,325 $1,191 $1,500 $0 Services 6206 GRANT EXPENDITURES $0 $369 $4,630 $0 Services 6219 MILEAGE REIMBURSEMENT $0 $0 $100 $0 Services 6326 SPECIAL DEPARTMENTAL EXP $0 $0 $10,000 $0 Contract Services 7011 TRAINING AND ($135) $0 $500 $0 Contract Services 7014 GENERAL SVC AGMT $60,274 $70,257 $151,500 $0 Cost Allocation 8002 IT REIMBURSEMENT $7,400 $3,800 $3,800 $0 CAPITAL OUTLAY 9400 FIXED ASSET ACQUISITION $0 $10,240 $0 $0 DEPARTMENT TOTAL $131,481 $144,961 $242,030 $0 1 In FY 2013 -14 this budget was transferred to the Public Affairs Division. 317 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Legislative /Administrative ADMINISTRATIVE SERVICES- HUMAN RESOURCES- PERSONNEL Budget Unit 110 -4510 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE TotaIRevenue $ 167,853 Total Expenditures 679,989 Fund Balance - General Fund Costs $ 512,136 Total Staffing 2.95 Funded by General Fund 75.3% The Human Resources Division is responsible for the administration of a full range of human resource, employee benefit and labor relations programs including personnel selection, classification, compensation, equal employment opportunity, labor negotiations, employee relations, employee development, benefits and retirement. In addition, Human Resources administers risk management, safety and wellness programs, and a self - insured workers' compensation program. Funding for retiree medical insurance is also covered in the Human Resources budget. SERVICE OBJECTIVES • Provide for a working environment where respect for the individual is encouraged and safeguarded. • Provide timely personnel services to departments and divisions in a fair, objective, and equitable manner. • Enter into agreements with employee groups concerning terms and conditions of employment. • Provide an employee development program addressing immediate and long -term training needs. • Provide departments a listing of qualified persons for employment consideration within sixty days of an authorized vacant position. • Ensure equal employment opportunities. • Administer classification plan. • Administer employee benefits. • Provide personnel services consistent with the operational needs of the user department. 318 FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $679,989 for Human Resources - Personnel. This represents a decrease of $130,122 or 16.1% from the FY 2012 -13 Amended Budget. The decrease is attributed to eliminating the budget for the Human Resources Director position and backfilling the position 30% by the Director of Administrative Services. One -time contract budgets for labor negotiations and a medical plan study were in 2012 -13. These decreases are offset by new cost allocations for the City Channel and City Website and a budget placeholder of $75,000 for a new Human Resource software system. A new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from $167,853 in cost allocation revenue and a $512,136 contribution from the General Fund. SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description HRIS $ 75,000 $ 75,000 General Fund New HR Management Software TOTAL $ 75,000 1 $ 75,000 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 319 Administrative Services - Human Resources 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - Use of Money and Property - - - - Intergovernmental Revenue - Charges for Services - - - 167,853 Fines and Forfeitures A Miscellaneous Revenue - - - - Interdepartmental Revenue - - TOTAL REVENUE $ - $ - $ - $ 167,853 Expenditures Employee Compensation 231,720 228,202 350,843 269,490 Employee Benefits SOL 129,343 Materials 47,009 57,232 76,475 53,003 Contract Service 38,194 149,7 Appropriations for Contingent - - - 10,320 Cost Allocation 31,600 33,200 44,636 Capital Outlay - - - - Special Projects - - - 75,000 TOTAL EXPENDITURES $ 492,114 $ 478,049 $ 810,111 $ 679,989 Fund Balance (Use of) STAFFING Total current authorized positions - 3.5 The Director of Administrative Services will be charged 30% to Human Resources to reflect her additional role as Human Resources (HR) Director. The HR Director position will no longer be budgeted. Total authorized positions - 2.95 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 320 Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET 4510 Employee Compensation 5501 SALARIES FULL TIME $221,805 $212,951 $342,637 $268,0071 Employee Compensation 5502 SALARIES PART TIME $6,727 $11,777 $5,000 $02 Employee Compensation 5503 EXCESS MED PAY $3,188 $2,435 $3,206 $1,483 Employee Compensation 5505 OVERTIME $0 $1,039 $0 $0 Employee Benefits 5506 CAR ALLOWAMCE $0 $0 $3,000 $0 Employee Benefits 5600 RETIREMENT SYSTEM $50,231 $55,366 $92,711 $74,444 Employee Benefits 5602 PERS 1959 SURV EMPR $375 $6,926 $0 $0 Employee Benefits 5710 EMPLOYEE BENEFITS $1 $0 $0 $0 Employee Benefits 5711 HEALTH INSURANCE $20,098 $19,832 $29,900 $26,351 Employee Benefits 5712 DENTAL INSURANCE $1,328 $1,569 $3,276 $2,761 Employee Benefits 5713 MEDICARE $2,680 $2,735 $3,896 $2,731 Employee Benefits 5714 LIFE INSURANCE $1,775 $1,476 $2,772 $2,035 Employee Benefits 5715 LONG TERM DISABILITY $1,323 $1,241 $2,418 $1,622 Employee Benefits 5716 WORKERS COMPENSATION $818 $816 $1,229 $3,8283 Employee Benefits 5717 VISION INSURANCE $458 $244 $691 $566 Employee Benefits 5718 EMPLOYEE ASST PROGRAM $7,000 $6,939 $5,000 $5,000 Employee Benefits 5719 REC BUCKS $43,256 $25,677 $55,000 $55,000 Services 6111 GEN OFFICE SUPPLIES $21,379 $26,382 $30,000 $25,000 Services 6115 MEETING EXPENSES $27 $40 $300 $404 Services 6154 TELEPHONE SERVICE $2,038 $1,524 $2,000 $1,6385 Services 6203 RECRUITMENT $19,527 $27,678 $32,625 $18,0006 Services 6216 CONFERENCE/MBRSP DUES $3,750 $1,385 $8,500 $6,000 Services 6219 MILEAGE REIMBURSEMENT $8 $223 $250 $1257 Services 6226 MEMBERSHIP AND DUES $280 $0 $300 $200 Services 6317 EMPLOYEE RECOGNITION $0 $0 $2,500 $2,000 Contract Services 7011 TRAINING AND $3,076 $6,065 $15,500 $8,000 Contract Services 7013 MAINTENTANCE OF $933 $1,069 $1,200 $1,200 Contract Services 7014 GENERAL SVC AGMT $27,482 $21,336 $122,000 $30,0008 Contract Services 7021 INSURANCE ADMIN FEES $9,251 $9,724 $11,000 $11,000 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $10,3209 Cost Allocation 8002 IT REIMBURSEMENT $43,300 $31,600 $33,200 $18,80110 Cost Allocation 8004 CITY CHANNEL REIMB $0 $0 $0 $22,35811 Cost Allocation 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $3,477 Special Project 9301 FINANCIAL SOFTWARE $0 $0 $0 $75,00012 DEPARTMENT TOTAL $492,114 $478,049 $810,111 $679,989 1 HR Director Position no longer Budgeted, 30% of Director of Administrative Services allocated here. 2 Division is fully staffed. No anticipated part -time staff needed. 3 Changes due to new methodology in FY 2013 -14. 4 Decrease in costs based on prior year actual trend. 5 Decrease in costs based on prior year actual trend. 6 Do not anticipate 2012 -2013 recruitment levels. Within three year average. 8 FY2013 higher than normal due to negotiations and medical studies. 9 A new category in FY 2013 -14, see the recommended budget section for explanation. 10 Changes due to new methodology in FY 2013 -14. 11 Cost allocation charges have increased due to the transfer of City Channel and City Website from General fund programs to Internal Service Funds that charge user departments. 12 Special Project New Payroll /HR System 321 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Legislative /Administrative ADMINISTRATIVE SERVICES - HUMAN RESOURCES - RETIREE MEDICAL LIABILTIY Budget Unit 642 -4512 Internal Service Fund PROGRAM OVERVIEW BUDGET AT A GLANCE To to 1 Re venue $ Total Expe nditure s 1,700,000 Fund Balance - General Fund Costs $1,700,000 Total Staffing - Funded by General Fund 100.0% This program provides administration of the City's Other Post Employment Benefits (OPEB). SERVICE OBJECTIVES Provide investment oversight and appropriate funding for the City's retiree medical liability. The City established a trust account with Public Agency Retirement Services (PARS) that will fund the future liability. Annual contributions from the City are deposited into the trust and invested in a portfolio of equity, bond, and money market funds. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $1,700,000 for the annual contribution to the trust that funds the retiree medical liability. This represents an increase of $143,000 or 9.18% over the FY 2012 -13 Amended Budget. The increase is attributed to medical insurance inflation offset by a decrease in contract services for the biannual actuarial study. This budget is funded from the $1,700,000 retiree medical internal service fund balance that was funded by a $1,700,000 transfer from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 322 Administrative Services - Retiree Medical 2010 -2011 Category Actual 2012 -2013 2013 -2014 2011 -2012 Amended Final Adopted Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charge s for Services - - - - Fines and Forfeitures A - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE $ - $ - $ - $ - Exgcnditures Employee Compensation - Employee Benefits 1,870,000 1,900,000 1,542,000 1,700,000 Materials - - - - Contract Service 10,00 - 15,000 - Appropriations for Contingent - - - - Cost Allocation - - - - Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES $ 1,880,000 $ 1,900,000 $ 1,557,000 $ 1,700,000 Fund Balance (Use of) - - - - STAFFING There is no staffing associated with this budget. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 323 Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET 4512 Employee Benefits 5720 RETIREES HEALTH INSURANCE $688,723 $722,550 $850,000 $930,0001 Employee Benefits 5721 RETIREE HEALTH LONG TERM $1,181,277 $1,177,450 $692,000 $770,0002 Contract Services 7014 GENERAL SVC AGMT $10,000 $0 $15,000 $0 DEPARTMENT TOTAL $1,880,000 $1,900,000 $1,557,000 $1,700,000 1 Represents current portion of funding requirement. Increase due to medical inflation. 2 Represents long -term portion of funding requirement. Increase due to medical inflation. 324 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Legislative /Administrative ADMINISTRATIVE SERVICES- HUMAN RESOURCES- INSURANCE ADMINISTRATION Budget Unit 110 -4540 General Fund PROGRAM OVERVIEW This program manages Risk Management Compensation and General Liability Programs. CUPERTINO BUDGET AT A GLANCE To to 1 Re venue $ Total Expe nditure s 284,325 Fund Balance - General Fund Costs $ 284,325 Total Staffing 0.15 Funded by General Fund 100.0% safety programs and self- insured Workers' SERVICE OBJECTIVES • Satisfy statutory regulations regarding Workers' Compensation and employee safety. • Promotes work environment that emphasizes safe work practices. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $284,325 for the Human Resources Insurance Administration. This represents a decrease of $165,049 or 36.7% from the FY 2012 -13 Amended Budget. The decrease is attributed to an estimated reduction in anticipated paid claims and insurance premiums for the fiscal year. A new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from a $284,325 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 325 Administrative Services - Insurance Administration 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - Use of Money and Property - - - Intergovernmental Revenue - - - Charges for Services - - - - Fines and Forfeitures A - Miscellaneous Revenue - - - - Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation 12,602 12,201 33,220 12,182 Employee Benefits 4,151 4,720 13,054 Materials - - - - Contract Service 914 213,686 400,000 _ Appropriations for Contingent - - - 24,150 Cost Allocation - 3,100 1,133 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES $ 267,667 $ 230,607 $ 449,374 $ 284,325 Fund Balance (Use of) STAFFING Total current authorized positions -.15 There are no changes to the current level of staffing. Total authorized positions -.15 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 326 Category Acct Account Description 4540 7022 Employee Compensation 5501 Employee Compensation 5505 Employee Benefits 5600 Employee Benefits 5602 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 SALARIES FULL TIME OVERTIME RETIREMENT SYSTEM PERS 1959 SURV EMPR HEALTH INSURANCE DENTAL INSURANCE MEDICARE LIFE INSURANCE LONG TERM DISABILITY WORKERS COMPENSATION VISION INSURANCE Contract Services 7022 PAID CLAIMS/EST RESERVES Contract Services 7023 INSURANCE PREMIUM Appr for Contingency 7197 APPR FOR CONTINGENCY Cost Allocation 8002 IT REIMBURSEMENT Cost Allocation 8005 WEB SITE REIMBURSEMENT $12,1821 $0 DEPARTMENT TOTAL FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET $12,602 $12,145 $33,220 $12,1821 $0 $56 $0 $0 $2,814 $3,123 $8,989 $3,383 $2 $0 $0 $0 $832 $1,108 $2,713 $1,324 $138 $131 $281 $140 $120 $119 $421 $112 $100 $98 $238 $103 $75 $71 $234 $74 $45 $45 $119 $1952 $25 $25 $59 $29 $63,251 $37,241 $100,000 $45,0003 $187,663 $176,445 $300,000 $196,5004 $0 $0 $0 $24,1505 $0 $0 $3,100 $9566 $0 $0 $0 $1777 $267,667 $230,607 $449,374 $284,325 1 Decrease based on prior year trends. 2 Changes due to new methodology in FY 2013 -14. 3 Lower amounts are estimated for EDD and general liability claims. 4 Lower amounts are estimated for ABAG insurance premiums. 5 A new category in FY 2013 -14, see the recommended budget section for explanation. 6 Changes due to new methodology in FY 2013 -14. 7 Cost allocation charges have increased due to the transfer of City Channel and City Website from General fund programs to Internal Service Funds that charge user departments. 327 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Legislative /Administrative ADMINISTRATIVE SERVICES- WORKERS' COMPENSATION INSURANCE Budget Unit 620 -4550 Internal Service Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE TotaIRevenue $ 359,452 To to 1 Expenditures 434,401 Fund Balance 74,949 General Fund Costs $ - Total Staffing 0.20 Funded by General Fund 0.0% This program provides oversight of our Workers Compensation program, including claims, proactive Risk Management, return to work accommodations and excess workers compensation insurance. SERVICE OBJECTIVES • Monitor costs associated with claims. • Analyze and implement proactive measures to curtail costs. • Implement a return to work policy. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $434,401 for the Workers Compensation Insurance program. This represents a minor decrease of $2,676 or 0.6% from the FY 2012 -13 Amended Budget. The decrease is a reduction of estimated claims offset by a reserve for contingencies and cost allocation charges. This budget is funded from $359,452 in charges to other departments and $74,949 in fund reserves. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 328 Administrative Services - Workers' Compensation 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - 2,000 Intergovernmental Revenue - - Charge s for Services - - - 357,452 Fines and Forfeitures A - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - TOTAL REVENUE $ - $ - $ - $ 359,452 Expenditures Employee Compensation 17,642 17,809 17,758 18,830 Employee Benefits 5,912 6,770 7,019 Materials - - - - Contract Service 297,140 150,412 412,300 Appropriations for Contingent - - - 33,100 Cost Allocation - - - Capital Outlay - - - - Special Projects - - - TOTAL EXPENDITURES $ 320,694 $ 174,991 $ 437,077 $ 434,401 Fund Balance (Use of) - - - 74,949 STAFFING Total current authorized positions -.20 There are no changes to the current level of staffing. Total authorized positions -.20 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 329 Category Acct Account Description 4550 Employee Compensation 5501 Employee Compensation 5505 Employee Benefits 5600 Employee Benefits 5602 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 Contract Services 7014 Contract Services 7021 Contract Services 7022 Contract Services 7023 Appr for Contingency 7197 Cost Allocation 8002 Cost Allocation 8005 Cost Allocation 8007 Cost Allocation 8008 Cost Allocation 8009 Cost Allocation 8022 Cost Allocation 8023 Cost Allocation 8024 FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET SALARIES FULL TIME $17,642 $17,809 $17,758 $18,830 OVERTIME $0 $28 $0 $0 RETIREMENT SYSTEM $3,923 $4,636 $4,805 $5,230 PERS 1959 SURV EMPR $3 $0 $0 $0 HEALTH INSURANCE $1,271 $1,412 $1,442 $1,685 DENTAL INSURANCE $183 $184 $187 $187 MEDICARE $193 $195 $197 $209 LIFE INSURANCE $141 $142 $158 $158 LONG TERM DISABILITY $101 $102 $127 $114 WORKERS COMPENSATION $63 $64 $64 $2591 VISION INSURANCE $34 $35 $39 $38 GENERAL SVC AGMT $2,250 $0 $2,300 $02 INSURANCE ADMIN FEES $33,184 $33,671 $36,000 $35,000 PAID CLAIMS/EST RESERVES $212,059 $57,022 $300,000 $250,000 INSURANCE PREMIUM $49,647 $59,719 $74,000 $86,0003 APPR FOR CONTINGENCY $0 $0 $0 $33,1004 IT REIMBURSEMENT $0 $0 $0 $1,2755 WEB SITE REIMBURSEMENT $0 $0 $0 $2366 CM CAP ALLOCATION $0 $0 $0 $4047 ENV AFFAIRS CAP ALLO $0 $0 $0 $128 ECON DEV CAP ALLO $0 $0 $0 $98 ADMIN SERV CAP $0 $0 $0 $308 FINANCE CAP ALLOC $0 $0 $0 $584 I LIMAN RESOURCES CAP $0 $0 $0 $558 DEPARTMENT TOTAL $320,694 $175,019 $437,077 $434,401 ' Changes due to new methodology in FY 2013 -14. 2 Decrease based on prior year actual trend. 3 Increase due to increased premiums by CSAC for excess Workers Compensation Insurance 4 A new category in FY 2013 -14, see the recommended budget section for explanation 5 Changes due to new methodology in FY 2013 -14. 6 Cost allocation charges have increased due to the transfer of City Channel and City Website from General fund programs to Internal Service Funds that charge user departments. New cost allocation charges related to indirect /overhead costs from General Fund service departments. 330 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Legislative /Administrative ADMINISTRATIVE SERVICES - LONG TERM DISABILITY Budget Unit 641 -4570 Internal Service Fund CUPERTINO BUDGET AT A GLANCE TotaIRevenue $ 17,839 To to 1 Expe nditure s 79,200 Fund Balance (4,559) General Fund Costs $ 65,920 Total Staffing - Funded by General Fund 83.2% PROGRAM OVERVIEW This program oversees claims and premiums associated with long term disability. SERVICE OBJECTIVES • Monitor employee injuries and provide proactive risk management for disability avoidance. • Obtain and manage insurance policy. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $79,200 for Long Term Disability. This represents an increase of $14,200 or 21.8% over the FY 2012 -13 Amended Budget. The increase is attributed to $7,000 in increased premiums from Cigna and a $7,200 contingency. This budget is funded from $17,839 in estimated department revenue and $65,920 contribution from the General Fund. Long Term Disability fund reserves will increase by $4,559. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 331 Administrative Services - Long Term Disability 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - Use of Money and Property - - - - Intergovernmental Revenue - - - Charges for Services - - - 17,839 Fines and Forfeitures A - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - TOTAL REVENUE $ - $ - $ - $ 17,839 Expenditures Employee Compensation - - - - Employee Benefits - - Materials - - - - Contract Service 70,188 65,000 Appropriations for Contingent - - - 7,200 Cost Allocation - - - - Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES $ 72,139 $ 70,188 $ 65,000 $ 79,200 Fund Balance (Use of) - - - (4,559) STAFFING There is no staffing associated with this program. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 332 Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET 4570 Contract Services 7023 INSURANCE PREMIUM $72,139 $70,188 $65,000 $72,000 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $7,2001 DEPARTMENT TOTAL $72,139 $70,188 $65,000 $79,200 1 A new category in FY 2013 -14, see the recommended budget section for explanation. 333 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Legislative /Administrative ADMINISTRATIVE SERVICES- COMPENSATED ABSENCES Budget Unit 641 -4571 Internal Service Fund PROGRAM OVERVIEW BUDGET AT A GLANCE To to 1 Re venue To to 1 Expe nditure s Fund Balance CUPERTINO $ 63,169 275,000 (22,249) General Fund Costs $ 234,080 Total Staffing - Funded by General Fund 85.1% Provide for payment of liabilities associated with employees retiring or leaving service. SERVICE OBJECTIVES • Properly account and disburse benefits as set forth in the employee contracts. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $275,000 for Compensated Absences. This represents an increase of $75,000 or 37.5% over the FY 2012 -13 Amended Budget. The increase is attributed to the estimated number of employees retiring in FY 2013 -14 with vested benefits plus a new contingency reserve. This budget is funded from a $63,169 in department revenue and a $234,080 contribution from the General Fund. Fund balance will grow by $22,249 for the contingency reserve. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 334 Administrative Services - Compensated Absences 2010 -2011 2011 -2012 Category Actual Actual 2012 -2013 2013 -2014 Amended Final Adopted Budget Budget Revenue Taxes - - - - Licenses and Permits - - - Use of Money and Property - - - - Intergovernmental Revenue - - Charges for Services - - - 63,169 Fines and Forfeitures A - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - TOTAL REVENUE $ - $ - $ - $ 63,169 Expenditures Employee Compensation - - - - Employee Benefits - - - - Materials - - - - Contract Service 122,806 245,249 200,000 250,000 Appropriations for Contingent - - - 25,000 Cost Allocation - - - Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES $ 122,806 $ 245,249 $ 200,000 $ 275,000 Fund Balance (Use of) - - - (22,249) STAFFING There is no staffing associated with this program. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 335 Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET 4571 Contract Services 7022 PAID CLAIMS/EST RESERVES $122,806 $245,249 $200,000 $250,0001 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $25,0002 DEPARTMENT TOTAL $122,806 $245,249 $200,000 $275,000 1 Based on prior year trend. 2 A new category in FY 2013 -14, see the recommended budget section for explanation 336 City of Cupertino Fiscal Year 2013 -2014 CRIMINAL JUSTICE /PUBLIC PROTECTION C U P E RT I N O Other Protection CODE ENFORCEMENT Budget Unit 110 -4700 General Fund BUDGET AT A GLANCE To to 1 Re venue $ To to 1 Expenditures Fund Balance General Fund Costs $ Total Staffing Funded by General Fund N/A In Fiscal Year 2013 -2014 this program was transferred to the Law Enforcement Division as part of a citywide reorganization. A complete discussion of this program can be found under that division. 337 Administrative Services - Code Enforcement 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - Use of Money and Property - - - Intergovernmental Revenue - - - Charges for Services - - - - Fines and Forfeitures A - Miscellaneous Revenue - - - - Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation 334,376 351,423 347,291 - Employee Benefits 127,947 146,836 150.389 - Materials 15,455 11,965 15,450 - Contract Service 01,236,500 Appropriations for Contingent - - - - Cost Allocation 60,460 43,840 74,920 - Capital Outlay - - - - Special Projects - 16,200 - J TOTAL EXPENDITURES $ 749,721 $ 755,838 $ 840,750 $ - Fund Balance (Use of) STAFFING Total current authorized positions - 4.00 One Senior Code Enforcement Officer and One Code Enforcement Officer were transferred to the Law Enforcement Division, Code Enforcement Program. One Code Senior Enforcement Officer and .50 Code Enforcement Officer were transferred to the Community Development Division, Municipal Code Enforcement program, and .50 Code Enforcement Officer was transferred to the Public Works Division, Non -Point Source Program. Total authorized positions - 0 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL 338 The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description 4700 Employee Compensation 5501 Employee Compensation 5503 Employee Compensation 5505 Employee Benefits 5600 Employee Benefits 5602 Employee Benefits 5710 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 Services 6111 Services 6121 Services 6124 Services 6154 Services 6219 Services 6226 Contract Services 7011 Contract Services 7014 Cost Allocation 8001 Cost Allocation 8002 CAPITAL OUTLAY 9400 FY11 FY12 FY13 FY 2013 -141 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET SALARIES FULL TIME $329,858 $346,366 $342,806 $0 EXCESS MED PAY $3,917 $2,744 $2,485 $0 OVERTIME $601 $2,313 $2,000 $0 RETIREMENT SYSTEM $75,498 $91,887 $92,756 $0 PERS 1959 SURV EMPR $62 $0 $0 $0 EMPLOYEE BENEFITS $1 $0 $0 $0 HEALTH INSURANCE $29,645 $31,300 $33,384 $0 DENTAL INSURANCE $3,730 $3,756 $3,756 $0 MEDICARE $4,846 $5,093 $5,007 $0 LIFE INSURANCE $2,736 $2,838 $3,168 $0 LONG TERM DISABILITY $2,000 $2,039 $2,417 $0 WORKERS COMPENSATION $8,740 $9,206 $9,112 $0 VISION INSURANCE $689 $717 $789 $0 GEN OFFICE SUPPLIES $1,779 $783 $2,000 $0 SML TOOLS & EQUIPMENT $4,086 $1,079 $3,500 $0 UNIFORMS /SAFETY APPAR $1,878 $2,183 $2,500 $0 TELEPHONE SERVICE $7,401 $7,605 $7,000 $0 MILEAGE REIMBURSEMENT $11 $15 $100 $0 MEMBERSHIP AND DUES $300 $300 $350 $0 TRAINING AND $5,972 $5,690 $6,500 $0 GENERAL SVC AGMT $205,511 $196,084 $230,000 $0 EQUIPMENT $55,060 $38,840 $42,320 $0 IT REIMBURSEMENT $5,400 $5,000 $32,600 $0 FIXED ASSET ACQUISITION $0 $0 $16,200 $0 DEPARTMENT TOTAL $749,721 $755,838 $840,750 $0 The Code Enforcement program was split in FY 2013 -14 to the Law Enforcement, Planning and Community Development and Public Works Division. 339 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Other General ADMINISTRATIVE SERVICES- INFORMATION TECHNOLOGY Budget Unit 610 -4800 General Fund PROGRAM OVERVIEW BUDGET AT A GLANCE To to 1 Re venue To to 1 Expe nditure s Fund Balance CUPERTINO $1,152,230 1,524,979 99,689 General Fund Costs $ 273,060 Total Staffing 4.00 Funded by General Fund 17.9% This activity provides for all technology related expenses for the citywide management of information services. The Information Technology Manager and staff are responsible for implementing the City's Technology Master Plan and assist in training staff, maintaining and troubleshooting the City's information systems. These systems include: Security Systems and Awareness Program, the Pentamation financial/building systems, Records Management system, Exchange Email System, CLASS Reservation System, Graphical Information System (GIS) data, Egov and Weblink Web servers, Code Enforcement databases and the specific departmental MS SQL databases. SERVICE OBJECTIVES • Establish standards and procedures for the replacement and maintenance of all personal computers, printers, peripherals and systems defined by the city's annual Strategic Planning process. • Maintain and service the City's wide area network between eight separate locations. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $1,524,979 for Information Technology. This represents a decrease of $201,425 or 11.7% from the FY 2012 -13 Amended Budget. The decrease is attributed to a Cost Allocation decrease ($152,206) primarily from a re- allocation of depreciation charges on City Channel infrastructure, the addition of a new contingency reserve ($53,100), increased cost of software and hardware maintenance ($50,000) and decreased consultant services ($127,430). A new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. 340 This budget is funded from $1,152,230 in estimated department revenue, $99,690 in fund balance, and a $273,060 transfer from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Administrative Services - Information Technology 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - Use of Money and Property - - - 4,100 Intergovernmental Revenue - - Charges for Services - - - 1,148,130 Fines and Forfeitures - Miscellaneous Revenue - - - - Interdepartmental Revenue - TOTAL REVENUE $ - $ - $ - $ 1,152,230 Expenditures Employee Compensation 377,193 .EMIaee Benefits 127,013 Materials 83,710 Contract Services 346,116 Appropriations for Contingent - Cost Allocatio 235,267 Capital Outlay - Special Projects - 375,380 413,812 412,116 145,580 AN 161,062 158,968 38,050 97,100 56,001 361,892 552,430 - - 53,100 222,799 467,000 369,794 35,000 - TOTAL EXPENDITURES $ 1,169,299 $ 1,143,701 $ 1,726,404 $ 1,524,979 Fund Balance (Use of) - - - 99,689 STAFFING Total current authorized positions - 4.00 There are no changes to the current level of staffing. Total authorized positions - 4.00 341 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET 4800/4810 Employee Compensation 5501 SALARIES FULL TIME $351,164 $347,401 $373,615 $377,316 Employee Compensation 5502 SALARIES PART TIME $16,839 $20,179 $33,000 $25,000 Employee Compensation 5503 EXCESS MED PAY $3,629 $2,695 $2,197 $800 Employee Compensation 5505 OVERTIME $5,561 $5,105 $5,000 $9,000 Employee Benefits 5600 RETIREMENT SYSTEM $79,048 $92,781 $101,093 $104,807 Employee Benefits 5602 PERS 1959 SURV EMPR $46 $0 $0 $0 Employee Benefits 5710 EMPLOYEE BENEFITS $6 $0 $0 $0 Employee Benefits 5711 HEALTH INSURANCE $28,696 $34,188 $39,960 $33,696 Employee Benefits 5712 DENTAL INSURANCE $3,710 $3,744 $3,744 $3,744 Employee Benefits 5713 MEDICARE $6,380 $6,360 $6,496 $5,483 Employee Benefits 5714 LIFE INSURANCE $2,727 $2,736 $3,010 $3,010 Employee Benefits 5715 LONG TERM DISABILITY $1,949 $1,842 $2,631 $2,269 Employee Benefits 5716 WORKERS COMPENSATION $3,764 $3,212 $3,339 $5,1911 Employee Benefits 5717 VISION INSURANCE $687 $717 $789 $768 Services 6111 GEN OFFICE SUPPLIES $52,643 $24,207 $35,000 $40,000 Services 6154 TELEPHONE SERVICE $9,314 $11,876 $52,000 $6,436 Services 6216 CONFERENCE/MBRSP DUES $21,629 $1,967 $10,000 $9,500 Services 6219 MILEAGE REIMBURSEMENT $124 $0 $100 $65 Contract Services 7013 MAINTENTANCE OF $260,858 $294,969 $308,000 $358,0002 Contract Services 7014 GENERAL SVC AGMT $85,258 $66,923 $244,430 $117,0003 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $53,1004 Cost Allocation 8002 IT REIMBURSEMENT $0 $0 $0 $25,4935 Cost Allocation 8003 REPLACEMENT FUNDING $235,267 $222,799 $467,000 $298,0006 Cost Allocation 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $4,7157 Cost Allocation 8007 CM CAP ALLOCATION $0 $0 $0 $8,0828 Cost Allocation 8008 ENV AFFAIRS CAP ALLO $0 $0 $0 $2,551 Cost Allocation 8009 ECON DEV CAP ALLO $0 $0 $0 $1,960 Cost Allocation 8022 ADMIN SERV CAP $0 $0 $0 $6,154 Cost Allocation 8023 FINANCE CAP ALLOC $0 $0 $0 $11,673 Cost Allocation 8024 HUMAN RESOURCES CAP $0 $0 $0 $11,166 Special Project 9300 FACILITY IMPROVEMENTS $0 $0 $35,000 $0 CAPITAL OUTLAY 9400 FIXED ASSET ACQUISITION $329 $0 $0 $0 DEPARTMENT TOTAL $1,169,628 $1,143,701 $1,726,404 $1,524,979 1 Changes due to new methodology in FY 2013 -14. 2 Increase due to increased hardware and software acquisitions. 3 Varies by fiscal year and represents various consulting services for hardware and software installation and analysis. 4 A new category in FY 2013 -14, see the recommended budget section for explanation 5 Changes due to new methodology in FY 2013 -14. 6 Decrease due to reallocation of City Channel equipment. New cost allocation charge. 8 New cost allocation charges related to indirect /overhead costs from General Fund service departments. 342 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Other General ADMINISTRATIVE SERVICES- INFORMATION TECHNOLOGY- EQUIPMENT ACQUISITION Budget Unit 610 -9800 Internal Service Fund PROGRAM OVERVIEW BUDGET AT A GLANCE TotaIRevenue $ 252,929 Total Expe nditure s 332,635 Fund Balance 19,766 General Fund Costs $ 59,940 Total Staffing - Funded by General Fund 18.0% This activity provides for the replacement of existing hardware and software and the funding of new hardware and software needs city -wide. SERVICE OBJECTIVES • Establishes evaluation standards for the selection of IT projects city -wide. • Recommends hardware and software funding of projects. • Implements new technology city -wide to improve efficiencies. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $332,635 for Information Technology Equipment Acquisition. This represents a decrease of $631,634 or 65.5% from the FY 2012 -13 Amended Budget. The 2012 -13 amended budget includes the carryover of the unspent project budget from 2011 -12 and accounts for most of the decrease. Excluding carryovers, the recommended budget of 2013 -14 is $33,115 or 10% under the FY 2012 -13 original budget because of different hardware and software needs. This program oversees the implementation of the following key information systems in fiscal year 2013/14: Annual PCI and NIST Compliance Standards and Business Continuity, Virtual Desktop Environment Phase II, WORM installation (Microfiche replacement), Security remediation projects, and SQL Server upgrades. Upgrades to the following systems will also occur: Asset Management, Network upgrades, Security Systems, and Employee Access Center integration. Hardware and software acquisition and project budget for 2013/14 is: 343 GIS activity and mapping licenses $29,000 SQL Upgrades $40,000 Microsoft licensing $75,000 Monitors - support paperless Plan Sets $30,000 Virtual Desktop Infrastructure implementation $55,000 Traffic Operations Upgrades $19,000 Mobile Tablets $12,800 Microfiche replacement $50,000 Online Tennis Booking $3,400 Desktop publishing software at Senior Center $2,750 VPN Pool $10,000 Granicus customs $3,000 Laptop replacements $6,400 Total Hardware /Software Acquisition & Projects: 332 635 This budget is funded from $252,929 in estimated department revenues, $19,766 in fund balance, and a $59,940 transfer from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 344 Administrative Services - Equipment Acquisition 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - 900 Intergovernmental Revenue - - Charge s for Services - - - 252,029 Fines and Forfeitures A - - Miscellaneous Revenue - - - - Interdepartmental Revenue - — - - TOTAL REVENUE $ - $ - $ - $ 252,929 Expenditures Employee Compensation - - - - Employee Benefits Materials - - - - Contract Service Appropriations for Contingenc, - - - - Cost Allocation Capital Outlay 49,231 107,350 964,269 332,635 Special Projects - - TOTAL EXPENDITURES $ 49,231 $ 107,350 $ 964,269 $ 332,635 Fund Balance (Use of) - - - 19,766 STAFFING There is no staffing associated with this budget. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description 9800 CAPITAL OUTLAY 9400 FIXED ASSET ACQUISITION DEPARTMENT TOTAL 345 FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED FINAL BUDGET BUDGET $49,231 $107,350 $964,269 $332,635 $49,231 $107,350 $964,269 $332,635 CUPERTINO Parks and Recreation Parks & Recreation Facilities and Community Events Youth and Teen Programs Sports and Fitness Senior Programs Senior Recreation Supervisor Senior Center Recreation Coordinator (3) Case Manager Office Assistant Facility Attendant Director of Parks & Recreation Administrative Assistant Recreation Supervisor Sports Center Recreation Coordinator (4) Office Assistant 346 Recreation Supervisor Youth & Teen Programs Recreation Coordinator (4) CUPERTINO Recreation Supervisor Facilities & Community Events Recreation Coordinator (2) Senior Office Assistant (3) Facility Attendant (2) Office Assistant Parks and Recreation CUPERTINO Final Adopted Page 2013 -2014 Fund Dept 354 110 6010 Leadership 95014 25,107 357 110 6100 Administration 311,103 347 Fund Dept 360 110 6200 Quinlan Community Center Supervision 580,896 363 110 6220 Blackberry Farm Picnic Area 611,916 367 110 6230 Community Hall 86,700 370 110 6248 Cultural Program 216,135 373 110 6265 Quinlan Community Center 257,058 Youth and Teen Programs $ 2,130,804 Fund Dept 376 110 6300 Youth, Teen Supervision 74,876 379 110 6342 Youth Programs 46,197 382 110 6343 Teen Programs 24,979 385 110 6344 Teen Center 90,867 388 110 6347 Nature Programs 168,938 391 580 6349 Recreation Programs 1,724,947 Sports 4,028,158 Fund Dept 395 110 6400 Physical Recreation /Supervision 97,060 398 560 6440 Blackberry Farm Golf Course 604,269 402 110 6445 Creekside Programs 3,165 405 580 6449 Recreation Programs 1,266,651 409 570 6450 Cupertino Sports Center 2,053,793 413 110 6460 Monta Vista Recreation Center 3,220 347 Parks and Recreation CUPERTINO Final Adopted Page 2013 -2014 348 Fund Dept 416 110 6500 Senior Adult Programs 538,829 419 110 6529 Senor Center Case Manager 100,875 422 110 6549 Senior Adult Recreation 771,640 425 110 6660 Blue Pheasant Restaurant 30,568 348 Division Summary Parks & Recreation- Summary 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes Licenses and Permits Use of Money and Property Inte rgove rnme ntal Revenue Charges for Services Fines and Forfeitures Miscellaneous Revenue Interdepartmental Revenue 265,000 5,766,283 TOTAL REVENUE $ - $ - $ - $ 6,031,283 Expenditures Employee Compensation 2,918,383 2,907,271 3,047,754 2,846,879 Employee Benefits 911,247 —K- 991,579 924,036 Materials 835,473 948,817 1,025,667 977,268 Contract Services 2,743,77 3,145,914 3,497,151 3,513,484 Appropriations for Contingenc. 81 - - 449,076 Cost Allocation 379,907 359,965 425,020 903,646 Capital Outlay 32,136 11,758 42,000 - Special Projects - - 28,500 75,400 TOTAL EXPENDITURES $ 7,820,997 $ 8,365,304 $ 9,079,352 $ 9,689,789 Fund Balance (Use of) - - - 585,377 FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $9,689,789 for the Parks and Recreation Department. This represents an increase of $613,437 or 6.8% over the FY 2012 -13 Amended Budget. The increase is attributed primarily to increases in Costs Allocation driven by costs associated with City Channel and the City Website being converted from a General Fund budget to an Internal Service Fund resulting in new charges to user departments. A new category, Appropriation for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of their operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. As part of the FY 2013 -14 Proposed Budget, the department re- evaluated program workload to ensure allocation of program staff time was accurately reflected. As a result, staff time was reallocated between programs. Included in the Personnel Schedules section is schedule showing staffing changes by division. 349 This budget is funded from $6,031,283 in estimated department revenue and a $3,073,129 contribution from the General Fund. Sports & Fiti $4,028,15 42% Adopted Expenditures Fiscal Year 2013 -2014 Senior Center Administration Programs $336,210 $1,441,912 3% 1 r;0/- — Facilities ;1,752,705 FY 2011 ACTUAL 4 Year Expenditure History In Millions FY 2012 ACTUAL $9.1 350 FY 2013 BUDGET Youth and Teen Programs $2,130,804 22% FY 2014 FINAL City of Cupertino Fiscal Year 2013 -2014 12 PUBLIC RESOURCES Recreation Facilities C U P E RT I N O BUDGET AT A GLANCE PARKS AND RECREATION Total Re venue $6,o31,z83 Total Expenditures 9,689, 789 Fund Balance 585,377 Carol Atwood, Interim Director General Fund Costs $3,073,129 Total Staffing 29.48 Funded by General Fund 31.7 KEY PERFORMANCE MEASURES BY DEPARTMENT 351 Sports & Fitness Senior Center Programs Market the Helping Number of Hands proQram volunteer hours Market the Summer Number of class Preschool Adventures offerings during Program summer season Coordinate construction Number of students and after school enrolled in schedules McClellan Ranch Preserve classes Use Golf Now Number of rounds website and mobile booked online phone app for online bookings GOAL: participation Offer classes that Number of challenge the members participants nhvsically and mentallv. Increase the actual Percentage of number of participants participants on trips on trips verses maximum capacity GOAL: og .n Maintain educational Number of evening course, computer course, classes art class and seminar 352 Em [ventures 106 941 ME 37 106 1035 740 .1 37 353 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Recreation Facilities PARKS AND RECREATION- LEADERSHIP 95014 Budget Unit 110 -6010 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Re venue $ 15,000 Tota 1 Expenditures 25,107 Fund Balance - General Fund Costs $ 10,107 Total Staffing 0.05 Funded by General Fund 40.3% This program provides a leadership training opportunity for adults living and working in the Cupertino community. SERVICE OBJECTIVES • Educate participants on Cupertino's City government, schools, businesses and non- profit sectors. • Encourage participants to "Invest in the Community." • Provide leadership skills to enable participants to make a positive impact. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $25,107 for Leadership 95014. This represents an increase of $4,066 or 19.3% over the FY 2012 -13 Amended Budget. The increase is attributed to charging actual full -time staff costs to the program (not done in prior years) and the addition of the contingency and cost allocations for IT and Web utilization. This budget is funded from $15,000 in estimated department revenue and a $10,107 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 354 Parks & Recreation- Leadership 95014 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes Licenses and Permits Use of Money and Property Intergovernmental Revenue Charges for Services 15,000 Fines and Forfeitures A - - Miscellaneous Revenue - - - - Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ 15,000 Expenditures Employee Compensation 3,981 2,464 3,150 5,097 Employee Be ne fits IL 2,161 Materials 282 7,924 9,150 51725 Contract Service 7,555 Appropriations for Contingenc, - - - 1,584 Cost Allocation Capital Outlay - - - - Special Projects - - - W TOTAL EXPENDITURES $ 20,193 $ 18,197 $ 21,041 $ 25,107 Fund Balance (Use of) STAFFING Total current authorized positions - 0.00 Replace the part -time support position with time allocated from the Administrative Assistant. Total authorized positions - 0.05 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 355 Category Acct Acct Desc FY11 FY12 FY13 FY14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 6010 Employee Compensation 5501 SALARIES FULL TIME $0 $0 $0 $5,0981 Employee Compensation 5502 SALARIES PART TIME $3,981 $2,463 $3,150 $0 Employee Benefits 5600 RETIREMENT SYSTEM $0 $0 $0 $1,415 Employee Benefits 5711 HEALTH INSURANCE $0 $0 $0 $481 Employee Benefits 5712 DENTAL INSURANCE $0 $0 $0 $47 Employee Benefits 5713 MEDICARE $305 $189 $241 $74 Employee Benefits 5714 LIFE INSURANCE $0 $0 $0 $40 Employee Benefits 5715 LONG TERM DISABILITY $0 $0 $0 $31 Employee Benefits 5716 WORKERS COMPENSATION $106 $66 $0 $63 Employee Benefits 5717 VISION INSURANCE $0 $0 $0 $10 Services 6111 GEN OFFICE SUPPLIES $277 $7,881 $9,000 $5,700' Materials 6112 PRINTING & DUPLICATING $0 $0 $50 $0 Materials 6219 MILEAGE REIMBURSEMENT $5 $44 $100 $25 Contract Services 7014 GENERAL SVC AGMT $15,519 $7,555 $8,500 $10,1003 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $1,583" Cost Allocation 8002 IT REIMBURSEMENT $0 $0 $0 $3815 Cost Allocation 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $596 DEPARTMENT TOTAL $20,193 $18,197 $21,041 $25,107 I Increased Salary & Benefits costs for full -time staff have been allocated to this account to reflect actual time spent on this program. No longer utilizing part -time staff. 2 Office supplies will be reduced with new program philosophy. 3 Contractor for Leadership skills increased from 50% to 60% of billing rate. 4 A new category in FY14, see the recommended budget section for explanation. 5 Changes due to new methodology in FY14. 6 Cost allocation charges have increased due to the transfer of City Channel and City Website from General Fund programs to Internal Service Funds that charge user departments. 356 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Recreation Facilities PARKS AND RECREATION- ADMINISTRATION Budget Unit 110 -6100 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $ - Total Expenditures 311,103 Fund Balance - General Fund Costs $ 311,103 Total Staffing 2.00 Funded by General Fund 100.0 Provides overall department administration, as well as project management, community outreach and support to the Parks and Recreation Commission. SERVICE OBJECTIVES • Provide overall department administration, budget control, marketing, and employee development and evaluation. • Support the Planning and Public Works Departments in the development of new parks, including, Stevens Creek Corridor Trail Phase 11 and the entire corridor encompassing the McClellan Ranch Preserve, Blackberry Farm Park, Blackberry Farm Golf Course and the Stocklmeir Ranch. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $311,103 for Parks and Recreation Administration. This represents a decrease of $79,964 or 20.4% under the FY 2012 -13 Amended Budget. The decrease is attributed to salary and benefit savings of $111,000 due to vacancy in the Director position offset by an approximate $38,000 increase in cost allocation charges. This budget is funded entirely from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 357 Parks & Recreation- Administration 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - -r Charges for Services - - - - Fines and Forfeitures A Miscellaneous Revenue - - - - Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation 253,665 259,396 250,779 166,485 Employee Be ne fits L 94,614 97,888 71,052 Materials 18,482 17,573 7,500 6,744 Contract Service 14,740 500' Appropriations for Contingenc, - - - 1,024 Cost Allocation 9,500 r � 23,900 62,298 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES $ 395,424 $ 395,823 $ 391,067 $ 311,103 Fund Balance (Use of) STAFFING Total current authorized positions - 2.00 There are no recommended changes to the current level of staffing. The Director position is currently vacant with the Director of Administrative Services acting in this capacity for the first six months of the fiscal year. Total authorized positions - 2.00 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 358 Category Acct Acct Desc 6100 Employee Compensation 5501 Employee Compensation 5502 Employee Compensation 5505 Employee Benefits 5506 Employee Benefits 5600 Employee Benefits 5602 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 Materials 6111 Materials 6112 Materials 6115 Materials 6154 Materials 6204 Materials 6206 Materials 6216 Materials 6219 Materials 6226 Contract Services 7011 Contract Services 7014 Appr for Contingency 7197 Cost Allocation 8002 Cost Allocation 8004 Cost Allocation 8005 SALARIES FULL TIME SALARIES PART TIME OVERTIME CAR ALLOWANCE RETIREMENT SYSTEM PERS 1959 SURV EMPR HEALTH INSURANCE DENTAL INSURANCE MEDICARE LIFE INSURANCE LONG TERM DISABILITY WORKERS COMPENSATION VISION INSURANCE GEN OFFICE SUPPLIES PRINTING & DUPLICATING MEETING EXPENSES TELEPHONE SERVICE PROPERTY TAX GRANT EXPENDITURES CONFERENCE/MBRSP DUES MILEAGE REIMBURSEMENT MEMBERSHIP AND DUES TRAINING GENERAL SVC AGMT APPR FOR CONTINGENCY IT REIMBURSEMENT CITY CHANNEL REIMB WEB SITE REIMBURSEMENT DEPARTMENT TOTAL FY11 FY12 FY13 FY14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET $253,617 $259,227 $250,779 $166,4851 $49 $0 $0 $0 $0 $169 $0 $0 $3,600 $3,600 $3,600 $3,600 $56,472 $66,465 $67,856 $46,245 $29 $0 $0 $0 $14,991 $15,452 $16,514 $12,636 $1,859 $1,869 $1,872 $1,404 $3,576 $3,668 $3,527 $2,303 $1,308 $1,308 $1,441 $1,045 $990 $967 $1,783 $1,022 $907 $927 $900 $2,5092 $344 $358 $395 $288 $929 $800 $800 $800 $400 $217 $400 $3003 $132 $120 $400 $400 $802 $762 $1,000 $819 $249 $250 $400 $825 $0 $9,519 $0 $0 $15,425 $4,838 $4,000 $3,000 $95 $242 $0 $100 $450 $825 $500 $500 $0 $1,000 $1,000 $1,000 $29,300 $13,740 $10,000 $2,500° $0 $0 $0 $1,0245 $9,900 $9,500 $23,900 $15,2236 $0 $0 $0 $44,717 $0 $0 $0 $2,358 $395,424 $395,823 $391,067 $311,103 I Decreased Salary & Benefits costs are assumed given the Director of Parks & Recreation position will remain vacant for first six months of the fiscal year. Interim duties will be absorbed by Director of Administrative Services. 2 Changes due to new methodology in FY14. 3 Services set to three year trend. 4 Internships will not be utilized this fiscal year. 5 New category in FY13/14, see the recommended budget section for explanation- appropriation for Contingency. 6 Changes due to new methodology in FY14. 359 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Recreation Facilities FACILITIES- QUINLAN CENTER SUPERVISION Budget Unit 110 -6200 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE TotaIRevenue $ - Total Expenditures 580,896 Fund Balance - General Fund Costs $ 580,896 Total Recommended Staffing 5.42 Funded by General Fund 100.0% Provides the supervision and management of the Quinlan Community Center, Memorial Park, Community Hall, reserved picnic sites for private events, classes, and recreation department activities. Provides supervision and management of Blackberry Farm. This division is also responsible for the City's special events (Cupertino Day, Summer Concert Series, Cinema at Sundown, Shakespeare, the 411, of July, and Tree Lighting). Also acts a liaison to Community Events (Cherry Blossom Festival, World Journal Festival, Happy Kids Day Festival, Fall Festival, and the Diwali Festival). SERVICE OBJECTIVES • Increase community events and resident usage at Blackberry Farm. • Increase participation at City events including Cinema in the Shadows, 411, of July, Summer Concert Series, Cinema at Sundown, and the Tree Lighting Ceremony. • Create a positive relationship with neighborhoods adjacent to our facilities. • Work with groups for community festivals and events to promote our diverse culture. • Enhance the marketing of all programs through our brochure, website, social media, banners, and signs. • Continue training with Emergency Services to ensure an efficiently run Quinlan Center Mass Shelter, if needed. • Increase staff technology and customer service skills. • Upgrade facilities where possible. 360 FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $580,896 for Quinlan Center Supervision. This represents a decrease of $46,423 or 7.4% under the FY 2012 -13 Amended Budget. The decrease is attributed to a reallocation of staff time ($47,847) to better represent time spent on this program. This budget is funded entirely from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Parks & Recreation - Quinlan Community Center Supervision 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Per - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE $ Expenditures Employee Compensation Employe e Materials Contrackwrvices Appropriations for Contingenc, 407,418 385,057 404,392 363,398 151,30 � 178,227 171,374 1,938 1,905 6,500 61610 81 - - 661 _ 3,100 38,853 Capital Outlay - - - - SpecialProjects - - - TOTAL EXPENDITURES $ 560,741 $ 550,913 $ 627,319 $ 580,896 Fund Balance (Use of) - - - - 361 STAFFING Total current authorized positions - 5.67 The current level of staffing was reallocated this year to more accurately reflect where staff spends their time Total authorized positions - 5.42 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Acct Desc FY11 FY12 FY13 FY14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 6200 Employee Compensation 5501 SALARIES FULL TIME $394,933 $377,091 $398,372 $360,4091 Employee Compensation 5502 SALARIES PART TIME $0 $1,406 $0 $0 Employee Compensation 5503 EXCESS MED PAY $6,960 $4,818 $4,020 $1,489 Employee Compensation 5505 OVERTIME $5,525 $1,742 $2,000 $1,500 Employee Benefits 5506 CAR ALLOWANCE $2,400 $2,400 $2,400 $2,400 Employee Benefits 5600 RETIREMENT SYSTEM $89,241 $98,982 $107,791 $100,110 Employee Benefits 5602 PERS 1959 SURV EMPR $72 $0 $0 $0 Employee Benefits 5711 HEALTH INSURANCE $39,157 $39,782 $46,646 $46,331 Employee Benefits 5712 DENTAL INSURANCE $5,287 $5,009 $5,322 $5,088 Employee Benefits 5713 MEDICARE $6,001 $5,886 $5,869 $5,282 Employee Benefits 5714 LIFE INSURANCE $3,290 $3,218 $3,751 $3,395 Employee Benefits 5715 LONG TERM DISABILITY $2,387 $2,165 $2,834 $2,182 Employee Benefits 5716 WORKERS COMPENSATION $2,492 $2,452 $2,495 $5,5452 Employee Benefits 5717 VISION INSURANCE $977 $957 $1,119 $1,041 Materials 6111 GEN OFFICE SUPPLIES $1,798 $1,462 $2,000 $2,000 Materials 6154 TELEPHONE SERVICE $0 $299 $600 $660 Materials 6216 CONFERENCE/MBRSP DUES $0 $0 $3,500 $3,800 Materials 6219 MILEAGE REIMBURSEMENT $0 $4 $0 $0 Materials 6226 MEMBERSHIP AND DUES $140 $140 $400 $150 Contract Services 7011 TRAINING $81 $0 $0 $0 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $6613 Cost Allocation 8002 IT REIMBURSEMENT $0 $3,100 $38,200 $33,643" Cost Allocation 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $5,210 DEPARTMENT TOTAL $560,741 $550,913 $627,319 $580,896 1 Full time staff have been re- assigned to reflect actual workload. 2 Changes due to new methodology in FY14. 3 New category for FY14, see the recommended budget section for explanation- appropriation for Contingency. 4 Changes due to new methodology in FY14. 362 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Recreation Facilities FACILITIES- BLACKBERRY FARM PICNIC AREA Budget Unit 110 -6220 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE TotaIRevenue $ 311,000 Total Expenditures 611,916 Fund Balance - General Fund Costs $ 300,916 Total Staffing 2.25 Funded by General Fund 49.2% Blackberry Farm provides the community with recreational space to swim, picnic and enjoy the Stevens Creek Trail. SERVICE OBJECTIVES • Offer new programs, including birthday parties and BBQ packages. • Market picnic areas to the community. • Provide the community with two recreational pools for drop -in use. • Bring the community together with the annual Cupertino Day event. • Increase residential usage of the facility. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $611,916 for the Blackberry Farm Picnic Area. This represents an increase of $25,067 or 4.3% over the FY 2012 -13 Amended Budget. The increase is attributed to a reallocation of the Supervisor's time ($23,884) to more appropriately represent time spent, the implementation of a contingency and cost allocation plan ($14,504) and a reduction in special projects (- $7,500). This budget is funded from $311,000 in estimated department revenue and a $300,916 contribution from the General Fund. 363 SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Pool Vacuum $ 6,000 $ 6,000 General Fund Pool Vacuum TOTAL $ 6,000 $ 6,000 The following table details revenue, total expenditures, changes in fund balance and General Fund contribution by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Parks & Recreation- Blackberry Farm 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - 13,000 IntergovemmentalRevenue - - - i -r Charges for Services - - - 298,000 Fines and Forfeitures Miscellaneous Revenue - - - - Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ 311,000 Expenditures Employee Compensation 293,526 278,767 283,477 307,361 Employee Benefits I 54,529 48.922 Materials 129,198 93,344 61,850 69,262 Contract Services 148,567 T 162,446 =1500 Appropriations for Contingenc, Cost Allocation 24,200 . 29,000 - 21,326 26,600 19,778 Capital Outlay 17,149 11,758 - SpecialProjects - W - 13,500 6,000 TOTAL EXPENDITURES $ 665,485 $ 629,844 $ 586,849 $ 611,916 Fund Balance (Use of) 364 STAFFING Total current authorized positions - 2.00 Reallocation of the Supervisor's time to more appropriately represent actual time spent Total authorized positions - 2.25 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Acct Desc FY11 FY12 FY13 FY14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 6220 Employee Compensation 5501 SALARIES FULL TIME $59,661 $68,494 $69,187 $95,3611 Employee Compensation 5502 SALARIES PART TIME $231,822 $207,717 $212,290 $210,000 Employee Compensation 5505 OVERTIME $2,043 $2,556 $2,000 $2,000 Employee Benefits 5600 RETIREMENT SYSTEM $13,664 $20,074 $18,721 $26,488 Employee Benefits 5602 PERS 1959 SURV EMPR $16 $0 $0 $0 Employee Benefits 5711 HEALTH INSURANCE $8,588 $8,320 $8,976 $10,674 Employee Benefits 5712 DENTAL INSURANCE $933 $939 $939 $1,173 Employee Benefits 5713 MEDICARE $18,231 $16,606 $17,243 $1,383 Employee Benefits 5714 LIFE INSURANCE $576 $576 $634 $832 Employee Benefits 5715 LONG TERM DISABILITY $379 $409 $484 $576 Employee Benefits 5716 WORKERS COMPENSATION $10,336 $7,519 $1,839 $2,823 Employee Benefits 5717 VISION INSURANCE $122 $86 $86 $240 Materials 6111 GEN OFFICE SUPPLIES $55,084 $20,030 $13,000 $20,000' Materials 6112 PRINTING & DUPLICATING $0 $410 $250 $1,5003 Materials 6114 POSTAGE $229 $77 $500 $300 Materials 6122 EQUIPMENT PARTS $269 $210 $1,000 $750 Materials 6124 UNIFORMS /SAFETY APPAR $3,321 $1,500 $2,000 $2,000 Materials 6151 ELECTRICAL SERVICE $38,275 $22,883 $0 $0 Materials 6153 GAS SERVICE $7,889 $4,543 $0 $0 Materials 6154 TELEPHONE SERVICE $5,865 $5,685 $6,500 $8,312' Materials 6155 WATER SERVICE $10,836 $5,184 $0 $0 Materials 6156 SEWER SERVICE $1,106 $990 $0 $0 Materials 6201 ADVERTISING & LEGL NOTICE $0 $395 $1,000 $400 Materials 6205 STATE MANDATED COST $0 $493 $200 $0 Materials 6216 CONFERENCE/MBRSP DUES $0 $0 $400 $2,0005 Materials 6219 MILEAGE REIMBURSEMENT $14 $32 $100 $100 1 Increased Salary & Benefits costs due to full time staff re- assigned to reflect actual workload. 2 Services budget set to three year trend. 3 Upgraded copier. 4 Increase reflects full cost accounting policy change. 5 One -time allocation for NPPA conference. 365 Materials 6226 MEMBERSHIP AND DUES $0 $0 $100 $100 Materials 6319 COMMUNITY INFO SERVICE $3,000 $0 $1,000 $0 Materials 6320 RECREATION SCHEDULE $2,495 $2,604 $2,800 $2,800 Materials 6327 CONCESSION SUPPLIES $815 $28,308 $33,000 $31,000 Contract Services 7011 TRAINING $2,684 $2,118 $2,500 $2,500 Contract Services 7013 MAINTENTANCE $89 $62 $500 $500 Contract Services 7014 GENERAL SVC AGMT $143,362 $155,734 $145,000 $135,0006 Contract Services 7052 SHERIFF'S CONTRACT $0 $0 $1,000 $0 Contract Services 7071 BANK CHARGES $2,432 $4,532 $3,500 $6,000' Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $21,326' Cost Allocation 8002 IT REIMBURSEMENT $24,200 $29,000 $26,600 $17,1269 Cost Allocation 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $2,652 Special Project 9300 FACILITY IMPROVEMENTS $17,149 $11,758 $1,500 $0 CAPITAL OUTLAY 9400 FIXED ASSET ACQUISITION $0 $0 $12,000 $6,000" DEPARTMENT TOTAL $665,485 $629,844 $586,849 $611,916 6 Removes $15,000 for maintenance of SCVWD land. 7 Contract charges budget set for three year trend. 8 New category in FY14, see the recommended budget section for explanation -Appr for contingency. 9 Reflects full cost accounting policy change. 10 Increased costs due to new pool vacuum. 366 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Recreation Facilities FACILITIES - COMMUNITY HALL Budget Unit 110 -6230 General Fund PROGRAM OVERVIEW BUDGET AT A GLANCE To to 1 Re venue To to 1 Expenditures Fund Balance CUPERTINO 86,700 General Fund Costs $ 86,700 Total Staffing 0.90 Funded by General Fund 100.0% Community Hall provides space for City Council meetings and various Commission meetings, as well as facility space which can be used for a variety of activities. SERVICE OBJECTIVES • Provide a facility for community meetings, parties, and other similar activities. • Offer additional space for library overflow programs. • Provide space and City Channel programming for Council, Planning Commission, Parks & Recreation Commission and other City meetings. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $86,700 for Community Hall. This represents an increase of $41,015 or 47.3% over the FY 2012 -13 Amended Budget. The increase is attributed to a reallocation of the facility attendant to more appropriately reflect time spent at each facility ($38,600) and additional cost allocations ($5,400). This budget is funded entirely from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 367 Parks & Recreation - Community Hall 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - Use of Money and Property - - - Intergovernmental Revenue - - - Charges for Services - - - - Fines and Forfeitures A - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation 25,048 27,100 26,323 54,179 Employee Benefits 9,630 10,971 Materials 900 99 5,500 500 Contract Service - Appropriations for Contingent - - - 50 Cost Allocation - Capital Outlay - - - - Special Projects - TOTAL EXPENDITURES $ 35,578 $ 38,170 $ 45,685 $ 86,700 Fund Balance (Use of) STAFFING Total current authorized positions - 0.40 The facility attendant's time has been increased to reflect the increase in building usage Total authorized positions - 0.90 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 368 Category Acct Acct Desc 6230 Employee Compensation 5501 Employee Compensation 5502 Employee Compensation 5505 Employee Benefits 5600 Employee Benefits 5602 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 Materials 6111 Contract Services 7014 Appr for Contingency 7197 Cost Allocation 8002 Cost Allocation 8005 SALARIES FULL TIME SALARIES PART TIME OVERTIME RETIREMENT SYSTEM PERS 1959 SURV EMPR HEALTH INSURANCE DENTAL INSURANCE MEDICARE LIFE INSURANCE LONG TERM DISABILITY WORKERS COMPENSATION VISION INSURANCE GEN OFFICE SUPPLIES GENERAL SVC AGMT APPR FOR CONTINGENCY IT REIMBURSEMENT WEB SITE REIMBURSEMENT DEPARTMENT TOTAL FY11 FY12 FY13 FY14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET $19,933 $20,199 $20,323 $46,1791 $4,952 $6,901 $5,900 $8,000 $163 $0 $100 $0 $4,562 $5,389 $5,499 $12,827 $6 $0 $0 $0 $2,995 $3,328 $3,590 $7,711 $372 $376 $376 $845 $666 $800 $746 $670 $172 $173 $190 $428 $127 $121 $142 $277 $661 $711 $540 $1,129 $69 $72 $79 $173 $900 $99 $5,500 $500 $0 $0 $200 $0 $0 $0 $0 $50' $0 $0 $2,500 $6,8503 $0 $0 $0 $1,061 $35,578 $38,169 $45,685 $86,700 1 Increased Salary & Benefits costs due to full -time staff re- assigned to reflect actual time spent. 2 New category in FY14, see the recommended budget section for explanation- appropriation for Contingency. 3 Reflects full cost accounting policy change. 369 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Recreation Facilities FACILITIES- BLACKBERRY /CULTURAL /SPECIAL EVENTS Budget Unit 110 -6248 General Fund PROGRAM OVERVIEW BUDGET AT A GLANCE To to 1 Re venue To to 1 Expenditures Fund Balance CUPERTINO 216,135 General Fund Costs $ 216,135 Total Staffing 0.33 Funded by General Fund 100.0% Oversees or facilitates a wide range of festivals and cultural events that are offered to the community. SERVICE OBJECTIVES • Provide a summer concert series at Memorial Park. • Offer a summer movie series at Blackberry Farm and Memorial Park. • Partner with the San Francisco Shakespeare Company to bring Free Shakespeare in the Park to Cupertino. • Organize and facilitate the city -wide July 411, celebration. • Bring the community together with the annual Tree Lighting celebration. • Work with non - profit organizations in providing festivals for the community. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $216,135 for Facilities/Blackberry /Cultural /Special Events. This represents a decrease of $26,441 or 10.9% under the FY 2012 -13 Amended Budget. The decrease is attributed to a one -time Capital project in FY 12/13 (- $42,000) and increased costs for contingencies ( +$14,295). This budget is funded from $0 in estimated department revenue and a $216,135 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 370 Parks & Recreation - Cultural Programs 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes Licenses and Permits Use of Money and Property Intergovernmental Revenue Charges for Services Fines and Forfeitures A - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation 36,652 38,171 43,626 45,289 Employee Be ne fits IL 10,610 A 11,820 Materials 11,813 9,144 7,650 10,950 Contract Service 127,939 Appropriations for Contingenc, - - - 14,295 Cost Allocation - Capital Outlay - - 42,000 - SpecialProjects - - TOTAL EXPENDITURES $ 171,128 $ 187,074 $ 242,576 $ 216,135 Fund Balance (Use of) STAFFING Total current authorized positions - 0.33 There is no recommended change to staffing levels. Total authorized positions - 0.33 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 371 Category Acct Acct Desc 6248 Employee Compensation 5501 Employee Compensation 5502 Employee Compensation 5505 Employee Benefits 5600 Employee Benefits 5602 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 Materials 6111 Contract Services 7014 Contract Services 7060 Appr for Contingency 7197 Cost Allocation 8002 Cost Allocation 8005 CAPITAL OUTLAY 9400 SALARIES FULL TIME SALARIES PART TIME OVERTIME RETIREMENT SYSTEM PERS 1959 SURV EMPR HEALTH INSURANCE DENTAL INSURANCE MEDICARE LIFE INSURANCE LONG TERM DISABILITY WORKERS COMPENSATION VISION INSURANCE GEN OFFICE SUPPLIES GENERAL SVC AGMT RENT EXPENSE APPR FOR CONTINGENCY IT REIMBURSEMENT WEB SITE REIMBURSEMENT FIXED ASSET ACQUISITION DEPARTMENT TOTAL FY11 FY12 FY13 FY14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET $22,671 $22,884 $22,831 $23,059 $11,612 $10,277 $14,095 $14,730 $2,369 $5,010 $6,700 $7,500 $5,211 $6,140 $6,178 $6,405 $5 $0 $0 $0 $2,510 $2,745 $2,962 $2,827 $312 $310 $310 $310 $1,231 $1,256 $1,409 $334 $192 $190 $209 $209 $143 $137 $160 $138 $950 $983 $607 $414 $58 $59 $65 $63 $11,813 $9,144 $7,650 $10,950 $111,163 $127,059 $132,500 $131,000 $890 $880 $1,000 $1,000 $0 $0 $0 $14,2951 $0 $0 $3,900 $2,512' $0 $0 $0 $389 $0 $0 $42,000 $0 $171,130 $187,074 $242,576 $216,135 I New category in Fy14, see the recommended budget section for explanation- appropriation for Contingency. 2 Cost allocation charges reflect full cost accounting policy change. 372 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Recreation Facilities FACILITIES- QUINLAN COMMUNITY CENTER Budget Unit 110 -6265 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE TotaIRevenue $ 97,000 Total Expenditures 257,058 Fund Balance - General Fund Costs $ 160,058 Total Staffing 0.95 Funded by General Fund 62.3% The Quinlan Community Center is the home office of the Parks and Recreation Department, and provides the community with facility space for a variety of recreational activities. SERVICE OBJECTIVES • Offer in- person and on -line registration for recreation programs. • Provide dedicated space for department -run pre - school program. • Schedule contractual and staff -run classes and camps. • Rent the facility for meetings, birthday parties, wedding receptions, and other similar activities. • House the Cupertino Historical Society. • Serve as the City's Emergency Operations Shelter in case of disasters. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $257,058 for the Quinlan Community Center. This represents a decrease of $42,265 or 16.4% under the FY 2012 -13 Amended Budget. The decrease is attributed to a reallocation of staff time to more appropriately reflect time spent (- $28,500), a reduction in materials consistent with prior expenditure levels (- $23,300) and new contingency /cost allocations (- $10,100). This budget is funded from $97,000 in estimated department revenue and a $160,058 contribution from the General Fund. 373 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Parks & Recreation- Quinlan Community Center 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Ta xe s Lice ns dPermit Use of Money and Property Intergovernmental Revenue Charges for Services Fines and Forfeitures 97,000 Miscellaneous Revenue - - - - Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ 97,000 Expenditures Employee Compensation 133,539 136,153 133,114 115,457 Employee is 35,9 39 Materials 58,368 78,864 86,800 63,501 ontract Services 0 8,303 16,600 18,600 Appropriations for Contingenc, - - - 8,210 Cost Allocatio 127,100 119,880 25,170 27,081 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES $ 359,004 $ 380,981 $ 299,323 $ 257,058 Fund Balance (Use of) - - - STAFFING Total current authorized positions -1.20 Staffing has been reduced to more accurately reflect current staff time in this program. Total authorized positions - 0.95 374 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Acct Desc 6265 Employee Compensation 5501 Employee Compensation 5502 Employee Compensation 5505 Employee Benefits 5600 Employee Benefits 5602 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 Materials 6111 Materials 6112 Materials 6114 Materials 6154 Materials 6205 Materials 6216 Materials 6219 Materials 6226 Materials 6320 Contract Services 7011 Contract Services 7013 Contract Services 7014 Appr for Contingency 7197 Cost Allocation 8001 Cost Allocation 8002 Cost Allocation 8005 SALARIES FULL TIME SALARIES PART TIME OVERTIME RETIREMENT SYSTEM PERS 1959 SURV EMPR HEALTH INSURANCE DENTAL INSURANCE MEDICARE LIFE INSURANCE LONG TERM DISABILITY WORKERS COMPENSATION VISION INSURANCE GEN OFFICE SUPPLIES PRINTING & DUPLICATING POSTAGE TELEPHONE SERVICE STATE MANDATED COST CONFERENCE/MBRSP DUES MILEAGE REIMBURSEMENT MEMBERSHIP AND DUES RECREATION SCHEDULE TRAINING AND MAINTENTANCE OF GENERAL SVC AGMT APPR FOR CONTINGENCY EQUIPMENT IT REIMBURSEMENT WEB SITE REIMBURSEMENT DEPARTMENT TOTAL FY11 FY12 FY13 FY14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET $61,904 $57,679 $60,968 $40,5571 $71,398 $78,379 $71,646 $74,000 $237 $95 $500 $900 $13,728 $15,790 $16,497 $11,267 $19 $0 $0 $0 $10,066 $9,922 $10,795 $8,140 $1,118 $1,049 $1,127 $892 $6,354 $6,632 $6,365 $588 $518 $488 $570 $451 $382 $323 $427 $243 $3,533 $3,377 $1,621 $2,446 $207 $200 $237 $182 $33,072 $52,506 $54,000 $40,200' $2,617 $3,164 $5,500 $3,500 $6,747 $6,498 $9,000 $7,200 $7,972 $6,971 $9,000 $1,9113 $0 $20 $200 $0 $0 $0 $400 $2,000' $0 $17 $0 $40 $140 $140 $200 $150 $7,821 $9,548 $8,500 $8,500 $476 $151 $2,500 $4,000 $2,100 $2,100 $2,100 $2,100 $1,495 $6,052 $12,000 $12,500 $0 $0 $0 $8,210 $10,800 $10,280 $12,670 $9,940 $116,300 $109,600 $12,500 $14,842 $0 $0 $0 $2,299 $359,004 $380,981 $299,323 $257,058 I Decreased Salary & Benefits costs due to full time staff re- assigned to reflect actual time spent. 2 Costs for services reflect three year trend. 3 New policy in FY13 -14. 4 Increased costs for one time training for NRPA Conference and CalCS1-A, CPR, First Aid and In- Design training. 375 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Recreation Facilities YOUTH AND TEEN PROGRAMS- YOUTH, TEEN SUPERVISION Budget Unit 110 -6300 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $ - Total Expenditures 74,876 Fund Balance - General Fund Costs $ 74,876 Total Recommended Staffing 0.50 % Funded by General Fund 100.0 % The Youth and Teen Division provides for the administration and coordination of youth and teen programs throughout the city, through the implementation of after school enrichment classes, camps, special events, preschool, and volunteer opportunities. SERVICE OBJECTIVES • Provide management and supervision of all programs, activities, personnel, and facilities within the division. • Establish program goals and priorities. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $74,876 for the Youth/Teen Supervision Division. This represents a decrease of $275,503 or 78.6% under the FY 2012 -13 Amended Budget. The decrease is attributed to a reallocation of full -time staff to more appropriately reflect where they spend their time (- $255,258) and a reduced cost allocation (- $16,605). This budget is funded entirely from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 376 Parks & Recreation - Youth & Teen Programs - Youth Teen Supervision 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - Use of Money and Property - - - Intergovernmental Revenue - - - Charges for Services - - - - Fines and Forfeitures A Miscellaneous Revenue - - - - Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation 208,396 220,838 221,619 45,841 Employee Benefits IL 101,810 Materials 955 1,219 4,950 1,600 Contract Service Appropriations for Contingenc, - - - 210 Cost Allocation 21,000 Capital Outlay - - - - Special Projects - - TOTAL EXPENDITURES $ 313,847 $ 324,366 $ 350,379 $ 74,876 Fund Balance (Use of) - - - - STAFFING Total current authorized positions - 2.86 Staff has been reallocated to more appropriately reflect time spent. Total authorized positions - 0.50 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 377 Category Acct Acct Desc 6300 Employee Compensation 5501 Employee Compensation 5502 Employee Compensation 5505 Employee Benefits 5506 Employee Benefits 5600 Employee Benefits 5602 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 Materials 6111 Materials 6216 Materials 6219 Materials 6226 Contract Services 7011 Appr for Contingency 7197 Cost Allocation 8002 Cost Allocation 8005 SALARIES FULL TIME SALARIES PART TIME OVERTIME CAR ALLOWAMCE RETIREMENT SYSTEM PERS 1959 SURV EMPR HEALTH INSURANCE DENTAL INSURANCE MEDICARE LIFE INSURANCE LONG TERM DISABILITY WORKERS COMPENSATION VISION INSURANCE GEN OFFICE SUPPLIES CONFERENCE/MBRSP DUES MILEAGE REIMBURSEMENT MEMBERSHIP AND DUES TRAINING AND APPR FOR CONTINGENCY IT REIMBURSEMENT WEB SITE REIMBURSEMENT DEPARTMENT TOTAL FY11 FY12 FY13 FY14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET $204,980 $220,838 $221,619 $45,8411 $2,450 $0 $0 $0 $966 $0 $0 $0 $2,400 $2,400 $2,400 $2,400 $46,929 $58,589 $59,967 $12,734 $42 $0 $0 $0 $25,083 $24,266 $25,947 $4,654 $2,459 $2,683 $2,683 $468 $3,137 $3,182 $3,248 $699 $1,577 $1,695 $1,864 $372 $1,155 $1,227 $1,568 $280 $3,184 $3,546 $3,569 $627 $454 $513 $564 $96 $807 $765 $1,250 $900 $0 $0 $2,500 $300 $8 $114 $200 $50 $140 $340 $1,000 $350 $376 $808 $1,000 $500 $0 $0 $0 $210 $17,700 $3,400 $21,000 $3,8062 $0 $0 $0 $589 $313,847 $324,366 $350,379 $74,876 I Decreased Salary & Benefits costs due to a re- allocation of full time staff to more appropriately reflect where time is spent. 2 Decrease attributable to new cost allocation formulas. 378 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Recreation Facilities YOUTH & TEEN PROGRAMS- YOUTH PROGRAMS Budget Unit 110 -6342 General Fund CUPERTINO BUDGET AT A GLANCE TotaIRevenue $ 33,000 To to 1 Expenditures 46,197 Fund Balance - General Fund Costs $ 13,197 Total Staffing 0.20 Funded by General Fund 28.6% PROGRAM OVERVIEW Provide youth enrichment programs, both City sponsored and in conjunction with the Cupertino Union School District (CUSD), to the community. SERVICE OBJECTIVES • Provide the Noontime Recreation Program to elementary and middle schools within Cupertino Union School District. • Coordinate a summer youth event. • Investigate other opportunities to partner with CUSD and Fremont Union High School District. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $46,197 for Youth Programs. This represents an increase of $8,560 or 22.7% over the FY 2012 -13 Amended Budget. The increase is attributed to a reallocation of full -time staff to more appropriately reflect time spent on this program ($18,500) offset by a reduction in part -time staffing (- $5,650). This budget is funded from $33,000 in estimated department revenue and a $13,197 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 379 Parks & Recreation - Youth & Teen Programs - Youth Programs Cost Alloca - ■ 2,400 1,759 Capital Outlay - - - - Special Projects - - - TOTAL EXPENDITURES $ 24,125 $ 24,043 $ 37,637 $ 46,197 Fund Balance (Use of) STAFFING Total current authorized positions - 0.00 Full -time staff has been reallocated to more appropriately reflect actual time spent. Total authorized positions - 0.20 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 380 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits mom& - - - - Use of Money and Property - - - 19,000 Intergovernmental Revenue - - - - i Charges for Services - - - 14,000 Fines and Forfeit - Miscellaneous Revenue - - - - Interdepartmental Revenue - TOTAL REVENUE $ - $ - $ - $ 33,000 Expenditures Employee Compensation 19,026 15,170 25,775 32,675 Employee Benefits 91 -1,962 _ Materials 3,057 7,211 6,900 5,000 Contract Services 71 600 150 Appropriations for Contingenc. - - - 515 Cost Alloca - ■ 2,400 1,759 Capital Outlay - - - - Special Projects - - - TOTAL EXPENDITURES $ 24,125 $ 24,043 $ 37,637 $ 46,197 Fund Balance (Use of) STAFFING Total current authorized positions - 0.00 Full -time staff has been reallocated to more appropriately reflect actual time spent. Total authorized positions - 0.20 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 380 Category Acct Acct Desc 6342 Employee Compensation 5501 Employee Compensation 5502 Employee Compensation 5505 Employee Benefits 5600 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 Materials 6111 Materials 6219 Contract Services 7011 Contract Services 7014 Appr for Contingency 7197 Cost Allocation 8002 Cost Allocation 8005 SALARIES FULL TIME SALARIES PART TIME OVERTIME RETIREMENT SYSTEM HEALTH INSURANCE DENTAL INSURANCE MEDICARE LIFE INSURANCE LONG TERM DISABILITY WORKERS COMPENSATION VISION INSURANCE GEN OFFICE SUPPLIES MILEAGE REIMBURSEMENT TRAINING AND GENERAL SVC AGMT APPR FOR CONTINGENCY IT REIMBURSEMENT WEB SITE REIMBURSEMENT DEPARTMENT TOTAL FY11 FY12 FY13 FY14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET $0 $0 $0 $12,675' $19,026 $15,170 $25,650 $20,000 $0 $0 $125 $0 $0 $0 $0 $3,521 $0 $0 $0 $1,714 $0 $0 $0 $188 $1,484 $1,181 $1,962 $184 $0 $0 $0 $127 $0 $0 $0 $76 $558 $410 $0 $251 $0 $0 $0 $38 $2,382 $6,249 $5,500 $3,900 $675 $962 $1,400 $1,100 $0 $71 $200 $50 $0 $0 $400 $100 $0 $0 $0 $5152 $0 $0 $2,400 $1,5233 $0 $0 $0 $2364 $24,125 $24,043 $37,637 $46,197 3 Increase Salary & Benefits attributable to re- allocation of full time staff to more appropriately reflect where their time is spent ($16,500) offset by a decrease in part -time staffing (- $5,650). 2 New category in FY 14, see the recommended budget section for explanation- appropriation for Contingency. 3 Changes due to new methodology in FY14. 4 Cost allocation charges have increased due to the transfer of City Channel and City Website from General fund programs to Internal Service Funds that charge user departments. 381 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Recreation Facilities YOUTH AND TEEN PROGRAMS- TEEN PROGRAMS Budget Unit 110 -6343 General Fund PROGRAM OVERVIEW BUDGET AT A GLANCE To to 1 Re venue To to 1 Expenditures Fund Balance CUPERTINO 24,979 General Fund Costs $ 24,979 Total Staffing 0.20 Funded by General Fund 100.0% Provide volunteer opportunities for teens in the Cupertino community. SERVICE OBJECTIVES • Host an appreciation event for volunteers who support the recreation department throughout the year. • Coordinate the volunteer efforts of teens in the program areas of summer camps, aquatics, and outdoor park improvements. • Partner with Cupertino Library's teen librarian to promote each agency's programs. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $24,979 for Teen Programs. This represents an increase of $22,039 or 750% over the FY 2012 -13 Amended Budget. The increase is attributed to a reallocation of full -time staff time to more appropriately reflect time spent on this program ($20,461) This budget is funded entirely from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 382 Parks & Recreation -Youth & Teen Programs STAFFING Total current authorized positions - 0.00 Full -time staff has been reallocated to more appropriately reflect time spent by program. Total authorized positions - 0.20 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 383 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits mom& - - - - Use of Money and Property - - - - Inte rgove rnme ntal Revenue - - - - Charges for Services - - - - Fines and Forfeit ures - Miscellaneous Revenue - - - - Interdepartmental Revenue k - - TOTAL REVENUE $ - $ - $ - $ - Exgenditures Employee Compensation 220 232 790 14,534 Employee Benefits - 6,486 Materials 472 991 1,050 900 Contract Services 1,110 5� 1,100 1,100 Appropriations for Contingenc. - - - 200 Cost Alloca - - - 1,759 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES $ 1,824 $ 1,747 $ 2,940 $ 24,979 Fund Balance (Use of) - - - - STAFFING Total current authorized positions - 0.00 Full -time staff has been reallocated to more appropriately reflect time spent by program. Total authorized positions - 0.20 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 383 Category Acct Acct Desc 6343 Employee Compensation 5501 Employee Compensation 5502 Employee Benefits 5600 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 Materials 6111 Materials 6219 Contract Services 7011 Appr for Contingency 7197 Cost Allocation 8002 Cost Allocation 8005 FY11 FY12 FY13 FY14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET SALARIES FULL TIME $0 $0 $0 $13,974' SALARIES PART TIME $220 $232 $790 $560 RETIREMENT SYSTEM $0 $0 $0 $3,882 HEALTH INSURANCE $0 $0 $0 $1,714 DENTAL INSURANCE $0 $0 $0 $188 MEDICARE $16 $18 $0 $203 LIFE INSURANCE $0 $0 $0 $126 LONG TERM DISABILITY $0 $0 $0 $84 WORKERS COMPENSATION $6 $6 $0 $251 VISION INSURANCE $0 $0 $0 $38 GEN OFFICE SUPPLIES $472 $991 $1,000 $900 MILEAGE REIMBURSEMENT $0 $0 $50 $0 TRAINING AND $1,110 $500 $1,100 $1,100 APPR FOR CONTINGENCY $0 $0 $0 $2002 IT REIMBURSEMENT $0 $0 $0 $1,5233 WEB SITE REIMBURSEMENT $0 $0 $0 $2364 DEPARTMENT TOTAL $1,824 $1,747 $2,940 $24,979 3 Increased Salary & Benefits costs attributable to a re- allocation of full -time staff to more appropriately reflect staff time on this program ($22,000). 2 A new category in FY14, see the recommended budget section for explanation. 3 Change due to new methodology in FY14. 4 Cost allocation charges have increased due to the transfer of City Channel and City Website from General fund programs to Internal Service Funds that charge user departments. 384 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Recreation Facilities YOUTH AND TEEN PROGRAMS- TEEN CENTER Budget Unit 110 -6344 General Fund PROGRAM OVERVIEW BUDGET AT A GLANCE To to 1 Re venue To to 1 Expenditures Fund Balance CUPERTINO $ 5,000 90,867 General Fund Costs $ 85,867 Total Staffing 0.35 Funded by General Fund 94.5% Provide a safe, comfortable, and well maintained Teen Center for students in grades 6 -12. SERVICE OBJECTIVES • Maintain maximum operating hours for teens to drop -in during non - school hours to partake in leisure and enrichment activities. • Provide new and expanded programs with the ongoing operation of the Teen Center and through the efforts of the Teen Commission. • Expand the Teen/Senior afternoon teas to promote inter- generational opportunities. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $90,867 for the Teen Center. This represents an increase of $34,269 or 60.54% over the FY 2012 -13 Amended Budget. The increase is attributed to a reallocation of full -time staff time to more appropriately reflect time spent by program ($32,500). This budget is funded from $5,000 in estimated department revenue and a $85,867 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 385 Parks & Recreation - Youth & Teen Programs - Teen Center Fund Balance (Use of) STAFFING Total current authorized positions - 0.00 Full -time staff has been reallocated to more appropriately reflect time spent on this program. Total authorized positions - 0.35 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 386 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits mom& - - - - Use of Money and Property - - - 1,000 Intergovernmental Revenue - - - - Charges for Services - - - 4,000 Fines and Forfeit - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - TOTAL REVENUE $ - $ - $ - $ 5,000 Expenditures Employee Compensation 44,408 39,208 41,800 66,155 Employee Benefits 4,561 4,210 3,198 Materials 9,606 7,127 5,500 8,550 Contract Services 37 385 2,200 800 Appropriations for Contingenc. - - - 935 Cost Alloca 5,900 3,900 3,077 Capital Outlay - - - - Special Projects - - - TOTAL EXPENDITURES $ 58,612 $ 56,830 $ 56,598 $ 90,867 Fund Balance (Use of) STAFFING Total current authorized positions - 0.00 Full -time staff has been reallocated to more appropriately reflect time spent on this program. Total authorized positions - 0.35 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 386 Category Acct Acct Desc 6344 Employee Compensation 5501 Employee Compensation 5502 Employee Compensation 5505 Employee Benefits 5600 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 Materials 6111 Materials 6205 Materials 6219 Contract Services 7011 Contract Services 7014 Appr for Contingency 7197 Cost Allocation 8002 Cost Allocation 8005 SALARIES FULL TIME SALARIES PART TIME OVERTIME RETIREMENT SYSTEM HEALTH INSURANCE DENTAL INSURANCE MEDICARE LIFE INSURANCE LONG TERM DISABILITY WORKERS COMPENSATION VISION INSURANCE GEN OFFICE SUPPLIES STATE MANDATED COST MILEAGE REIMBURSEMENT TRAINING AND GENERAL SVC AGMT APPR FOR CONTINGENCY IT REIMBURSEMENT WEB SITE REIMBURSEMENT DEPARTMENT TOTAL FY11 FY12 FY13 FY14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET $0 $0 $0 $24,455' $44,408 $39,161 $41,800 $41,700 $0 $47 $0 $0 $0 $319 $0 $6,793 $0 $0 $0 $3,000 $0 $0 $0 $329 $3,385 $2,869 $3,198 $355 $0 $0 $0 $222 $0 $0 $0 $147 $1,176 $1,022 $0 $439 $0 $0 $0 $67 $9,472 $6,890 $5,500 $8,500 $0 $220 $0 $0 $134 $17 $0 $50 $37 $0 $200 $200 $0 $385 $2,000 $600 $0 $0 $0 $9352 $0 $5,900 $3,900 $2,6643 $0 $0 $0 $4134 $58,612 $56,830 $56,598 $90,867 I Increased Salary & Benefits attributable to re- allocation of full time staff to more appropriately reflect staff time spent on this program ($32,500). 2 A new category in FY14, see the recommended budget section for explanation. 3 Change due to new methodology in FY14. 4 Cost allocation charges have increased due to the transfer of City Channel and City Website from General fund programs to Internal Service Funds that charge user departments. 387 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Recreation Facilities YOUTH AND TEEN PROGRAMS- NATURE PROGRAMS Budget Unit 110 -6347 General Fund PROGRAM OVERVIEW BUDGET AT A GLANCE To to 1 Re ve nue Total Expenditures Fund Ba la nc e CUPERTINO $ 14,000 168,938 General Fund Costs $ 154,938 Total Staffing 1.08 Funded by General Fund 91.7% McClellan Ranch Preserve offers environmental education classes /creek tours to school groups, after school nature classes, and is the location for the Organic Gardening program and Rolling Hills 4 -H. • Develop a youth garden plot in partnership with the Master Gardener's program. • Continue to offer drop in visiting hours at the Nature Museum and increase fee -based Nature classes. • Contribute to the design, planning, and construction phases of the Environmental Education Center. • Enhance the Community Gardens. • Offer school group tours and re- institute the drop -in Saturday programs at the Nature Museum. • Explore a partnership with UC Extension to train docents. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $168,938 for the Nature Programs. This represents an increase of $16,112 or 10.5% over the FY 2012 -13 Amended Budget. The increase is attributed to a reallocation of full -time staff to more appropriately reflect time spent by program ($8,700) and an $8,000 increase in the Acterra contract. This budget is funded from $14,000 in estimated department revenue and a $154,938 contribution from the General Fund. 388 SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Reparian Habitat $ 29,400 $ 29,400 General Fund Reparian Habitat TOTAL $ 29,400 $ 29,400 - 720 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Parks & Recreation - Youth & Teen Programs - Nature Programs 2010 -2011 Category Actual Revenue Taxes - Licenses and Permits Use of Money and Property - IntergovernmentalRe� - Charges for Services - Fines and For eitures Miscellaneous Revenue - Interdepartmental Revenue TOTAL REVENUE $ - $ Expenditures Employee Compensation 77,022 Employee Benefits Ma to ria is 8,054 Contract Services Appropriations for Contingenc, - Cost AllocatioW 7,600 Capital Outlay - Special Projects - TOTAL EXPENDITURES $ Fund Balance (Use of) 2012 -2013 2013 -2014 2011 -2012 Amended Final Adopted Actual Budget Budget 8,000 6,000 $ - $ 14,000 74,313 80,496 87,296 31,732 32,930 34,832 6,431 10,250 61947 _ 21,550 'W 2M - - 720 7,600 9,493 - - 29,400 122,152 $ 113,255 $ 152,826 $ 168,938 389 STAFFING Total current authorized positions -1.03 Full -time staff has been reallocated to more appropriately reflect time spent on this program. Total authorized positions -1.08 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Acct Desc FY11 FY12 FY13 FY14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 6347 Employee Compensation 5501 SALARIES FULL TIME $67,477 $68,553 $68,506 $76,7211 Employee Compensation 5502 SALARIES PART TIME $9,307 $5,760 $11,990 $10,575 Employee Compensation 5505 OVERTIME $238 $0 $0 $0 Employee Benefits 5600 RETIREMENT SYSTEM $15,432 $18,295 $18,536 $21,311 Employee Benefits 5602 PERS 1959 SURV EMPR $16 $0 $0 $0 Employee Benefits 5711 HEALTH INSURANCE $8,663 $8,788 $9,266 $9,359 Employee Benefits 5712 DENTAL INSURANCE $960 $967 $967 $1,014 Employee Benefits 5713 MEDICARE $849 $548 $1,028 $424 Employee Benefits 5714 LIFE INSURANCE $571 $572 $629 $700 Employee Benefits 5715 LONG TERM DISABILITY $429 $410 $480 $462 Employee Benefits 5716 WORKERS COMPENSATION $2,048 $1,967 $1,821 $1,355 Employee Benefits 5717 VISION INSURANCE $177 $185 $203 $207 Materials 6111 GEN OFFICE SUPPLIES $4,873 $3,917 $6,500 $6,000 Materials 6114 POSTAGE $0 $0 $50 $0 Materials 6154 TELEPHONE SERVICE $3,181 $2,407 $3,500 $897 Materials 6219 MILEAGE REIMBURSEMENT $0 $107 $200 $50 Contract Services 7011 'TRAINING AND $0 $0 $150 $250 Contract Services 7014 GENERAL SVC AGMT $331 $779 $21,400 $02 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $720 Cost Allocation 8002 IT REIMBURSEMENT $7,600 $0 $7,600 $8,220 Cost Allocation 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $1,2733 Special Project 9304 ACTERRA HABITAT $0 $0 $0 $29,4004 DEPARTMENT TOTAL $122,152 $113,255 $152,826 $168,938 1 Increase Salary & Benefits attributable to re- allocation of full-time staff to more appropriately reflect time is spent on this program ($8,700). 2 Moved Actera contract to special projects. 3 Cost allocation charges have increased due to the transfer of City Channel and City Website from General fund programs to Internal Service Funds that charge user departments. 4 Special Project - Reparian Habitat. 390 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Recreation Facilities YOUTH AND TEEN PROGRAMS- RECREATION PROGRAMS Budget Unit 580 -6349 Enterprise Fund PROGRAM OVERVIEW BUDGET AT A GLANCE To to 1 Re ve nue Total Expenditures Fund Ba la nc e CUPERTINO $1,397,220 1,724,947 327,727 General Fund Costs $ Total Staffing Funded by General Fund 2.25 0.0 Provide fee -based youth/teen programs, including classes, camps and special events with little or no impact to the General Fund. SERVICE OBJECTIVES • Provide a nine -month preschool program, summer camps, and an extensive variety of contractual classes for youth, teen, and adults, while collaborating with the Cupertino Union School District and Fremont Union High School district on select program offerings. • Promote programs through social media to increase community awareness. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $1,724,947 for the Youth and Teen Recreation Programs. This represents an increase of $323,747 or 23.1% over the FY 2012 -13 Amended Budget. The increase is attributed to a reallocation of full -time staff to more appropriately reflect time spent by program ($111,173), a new contingency appropriation ($94,112) and new cost allocation charges ($150,278). This budget is funded from $1,397,200 in estimated department revenue and $327,727 from fund balance. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 391 Parks & Recreation - Youth & Teen Programs - Recreation Programs STAFFING Total current authorized positions - 0.99 Full -time staff is reallocated to more appropriately reflect time spent by program. Total authorized positions - 2.25 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 392 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits mom& - - - Use of Money and Property - - - 5,000 Intergovernmental Revenue - - Charges for Services - - - 1,392,220 Fines and Forfeit ures - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - TOTAL REVENUE $ - $ - $ - $ 1,397,220 Expenditures Employee Compensation 255,951 260,878 296,099 378,351 Employee Benefits 50,111 48,366 77,286 Materials 81,935 69,582 85,755 77,000 Contract Services 595,682 800,135 887,180 864,120 Appropriations for Contingenc. - - - 94,112 Cost Alloca 32,009 38,340 83,800 234,078 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES $ 1,010,836 $ 1,219,046 $ 1,401,200 $ 1,724,947 Fund Balance (Use of) - - - 327,727 STAFFING Total current authorized positions - 0.99 Full -time staff is reallocated to more appropriately reflect time spent by program. Total authorized positions - 2.25 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 392 Category Acct Acct Desc 6349 Employee Compensation 5501 Employee Compensation 5502 Employee Compensation 5505 Employee Benefits 5600 Employee Benefits 5602 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 Materials 6111 Materials 6112 Materials 6114 Materials 6154 Materials 6205 Materials 6219 Materials 6226 Materials 6320 Materials 6336 Contract Services 7011 Contract Services 7013 Contract Services 7014 Contract Services 7060 Contract Services 7071 Appr for Contingency 7197 Cost Allocation 8002 Cost Allocation 8003 Cost Allocation 8004 Cost Allocation 8005 Cost Allocation 8006 Cost Allocation 8007 Cost Allocation 8008 Cost Allocation 8009 Cost Allocation 8016 Cost Allocation 8018 Cost Allocation 8019 SALARIES FULL TIME SALARIES PART TIME OVERTIME RETIREMENT SYSTEM PERS 1959 SURV EMPR HEALTH INSURANCE DENTAL INSURANCE MEDICARE LIFE INSURANCE LONG TERM DISABILITY WORKERS COMPENSATION VISION INSURANCE GEN OFFICE SUPPLIES PRINTING & DUPLICATING POSTAGE TELEPHONE SERVICE STATE MANDATED COST MILEAGE REIMBURSEMENT MEMBERSHIP AND DUES RECREATION SCHEDULE DOG PARK TRAINING MAINTENTANCE GENERAL SVC AGMT RENT EXPENSE BANK CHARGES APPR FOR CONTINGENCY IT REIMBURSEMENT DEPRECIATION EXPENSES CITY CHANNEL REIMB WEB SITE REIMBURSEMENT CC CAP ALLOCATION CM CAP ALLOCATION ENV AFFAIRS CAP ALLO ECON DEV CAP ALLO CITY CLERK CAP ALLOC PUBLIC AFFAIRS CAP ALLOC DISASTER PREP CAP ALLOC FY11 FY12 FY13 FY14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET $56,220 $64,148 $64,299 $170,3311 $199,444 $196,730 $231,500 $207,820 $287 $0 $300 $200 $14,586 $17,937 $17,399 $47,313 $24 $0 $0 $0 $6,439 $7,826 $8,466 $19,806 $821 $930 $930 $2,111 $15,636 $15,483 $18,642 $2,267 $461 $523 $575 $1,505 $348 $379 $450 $1,029 $6,792 $6,855 $1,709 $2,823 $152 $178 $195 $432 $25,289 $20,611 $32,000 $27,000 $8,333 $9,602 $12,000 $12,000 $359 $67 $750 $300 $0 $1,054 $0 $0 $0 $455 $0 $0 $312 $362 $705 $4002 $35 $105 $300 $300 $39,942 $37,326 $40,000 $37,000 $7,665 $0 $0 $0 $666 $450 $2,000 $1,320 $1,200 $1,600 $1,600 $1,600 $522,170 $713,516 $811,580 $781,200 $1,233 $1,451 $2,000 $2,000 $70,413 $83,118 $70,000 $78,000 $0 $0 $0 $94,1123 $0 $0 $27,800 $17,1264 $32,009 $38,340 $56,000 $58,000 $0 $0 $0 $7,4535 $0 $0 $0 $2,652 $0 $0 $0 $17,2526 $0 $0 $0 $16,711 $0 $0 $0 $5,301 $0 $0 $0 $4,057 $0 $0 $0 $1,335 $0 $0 $0 $12,369 $0 $0 $0 $4,168 I Increase Salary & Benefits attributable to re- allocation of full time staff to more appropriately reflect staff time spent on this program ($111,200). 2 Bring budget in line with prior year actual trends. 3 A new category in FY14, see the recommended budget section for explanation. 4 Changes due to change in methodology in FY14. 5 Cost allocation charges have increased due to the transfer of City Channel and City Website from General fund programs to Internal Service Funds that charge user departments. 6 New cost allocation charges related to indirect /overhead costs from General Fund service departments. 393 Category Acct Acct Desc FY11 FY12 FY13 FY14 ACTUAL ACTUAL LEGAL ADOPTED BUDGET BUDGET Cost Allocation 8022 ADMIN SERV CAP $0 $0 $0 $12,724 Cost Allocation 8023 FINANCE CAP ALLOC $0 $0 $0 $24,127 Cost Allocation 8024 I LIMAN RESOURCES CAP $0 $0 $0 $50,803 DEPARTMENT TOTAL $1,010,836 $1,219,046 $1,401,200 $1,724,947 394 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Recreation Facilities SPORTS AND FITNESS- PHYSICAL RECREATION /SUPERVISOR Budget Unit 110 -6400 General Fund PROGRAM OVERVIEW BUDGET AT A GLANCE To to 1 Re ve nue Total Expenditures Fund Ba la nc e CUPERTINO 97,060 General Fund Costs $ 97,060 Total Staffing 0.70 Funded by General Fund 100.0% Supervises all facets of the Sports and Fitness Division. Provides for the supervision and operation of the Cupertino Sports Center and Blackberry Farm Golf Course as enterprise facilities. In addition, provides for the supervision and operation of the Monta Vista Recreation Center and Creekside Park building. The Sports and Fitness Division includes a diverse physical recreation program for all ages including sports leagues, camps, clinics, drop -in activities, and special events. Aquatics lessons, golf, and specialty class as offered seasonally. SERVICE OBJECTIVES • Efficiently manage the Cupertino Sports Center, Blackberry Farm Golf Course, Monta Vista Recreation Center, Creekside Park Building, eight school sites and various City fields. • Formalize a marketing plan for using social media sites to market services and facilities. • Increase community awareness regarding the benefits of our programs and services. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $97,060 for the Physical Recreation Supervisor Division. This represents a decrease of $207,224 or 68.1% under the FY 2012 -13 Amended Budget. The decrease is attributed to a reallocation of full -time staff time to more appropriately reflect time spent by program ($193,612) and a decrease in IT allocation charges of $13,000. This budget is funded entirely from the General Fund. 395 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Parks & Recreation - Sports Center - Physical Recreation Supervisor 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes Licenses and Permits - - - - Use of Money and Property - - - - Inte rgove rnme ntal Re venue - - - - Charges for Services - - - - Fines and Forfeitures Miscellaneous Revenue - - - - Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation 197,126 196,461 194,836 57,857 Employee Benefit 73,634 85,898 29,263 Materials 1,119 1,602 4,300 3,193 Contract Services 750 Appropriations for Contingenc. - - - 344 Cost All ocatio 18,500 6,153 Capital Outlay - - - - Special Projects - - TOTAL EXPENDITURES $ 295,779 $ 281,310 $ 304,284 $ 97,060 Fund Balance (Use of) STAFFING Total current authorized positions - 2.34 Full -time staff has been reallocated to more appropriately reflect time spent by program. Total authorized positions - 0.70 396 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Acct Desc FY11 FY12 FY13 FY14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 6400 Employee Compensation 5501 SALARIES FULL TIME $193,208 $194,551 $193,668 $56,9311 Employee Compensation 5503 EXCESS MED PAY $3,917 $1,844 $1,168 $926 Employee Compensation 5505 OVERTIME $1 $66 $0 $0 Employee Benefits 5506 CAR ALLOWAMCE $2,400 $2,400 $2,400 $2,400 Employee Benefits 5600 RETIREMENT SYSTEM $43,547 $51,496 $52,403 $15,815 Employee Benefits 5602 PERS 1959 SURV EMPR $37 $0 $0 $0 Employee Benefits 5711 HEALTH INSURANCE $16,827 $18,264 $19,732 $7,675 Employee Benefits 5712 DENTAL INSURANCE $2,200 $2,199 $2,194 $657 Employee Benefits 5713 MEDICARE $2,894 $2,866 $2,860 $874 Employee Benefits 5714 LIFE INSURANCE $1,503 $1,494 $1,641 $483 Employee Benefits 5715 LONG TERM DISABILITY $1,081 $1,066 $1,380 $346 Employee Benefits 5716 WORKERS COMPENSATION $2,738 $2,810 $2,826 $879 Employee Benefits 5717 VISION INSURANCE $407 $420 $462 $134 Materials 6111 GEN OFFICE SUPPLIES $189 $143 $500 $200 Materials 6154 TELEPHONE SERVICE $922 $1,305 $1,500 $828 Materials 6216 CONFERENCE/MBRSP DUES $0 $0 $2,000 $2,000 Materials 6219 MILEAGE REIMBURSEMENT $8 $19 $100 $25 Materials 6226 MEMBERSHIP AND DUES $0 $135 $200 $140 Contract Services 7011 TRAINING AND $0 $232 $750 $250 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $3442 Cost Allocation 8002 IT REIMBURSEMENT $23,900 $0 $18,500 $5,3283 Cost Allocation 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $8254 DEPARTMENT TOTAL $295,779 $281,310 $304,284 $97,060 I Decrease Salary & Benefits attributable to re- allocation of full time staff to more appropriately reflect where staff time is spent ($193,600). 2 A new category in FY14, see the recommended budget section for explanation. 3 Decrease IT cost allocation charge backs ($5,300). 4 Cost allocation charges have increased due to the transfer of City Channel and City Website from General fund programs to Internal Service Funds that charge user departments. 397 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Recreation Facilities SPORTS AND FITNESS- BLACKBERRY FARM GOLF COURSE Budget Unit 560 -6440 Enterprise Fund PROGRAM OVERVIEW BUDGET AT A GLANCE To to 1 Re venue To to 1 Expenditures Fund Balance CUPERTINO $ 374,000 604,269 269 General Fund Costs $ 230,000 Total Staffing 1.25 Funded by General Fund 38.1% Blackberry Farm Golf Course provides a nine -hole golf facility and open space to the community that serves all ages. SERVICE OBJECTIVES • Continue to welcome and grow the golfer base through community college classes, junior golf camps, private golf instruction and marketing to a variety of local service oriented clubs. • Provide a concession where our customers can get their golfing accessories and golf instruction. • Provide a well maintained golf course with a professional contractual maintenance firm. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $604,269 for the Blackberry Farm Golf Course. This represents an increase of $91,156 or 15.1% over the FY 2012 -13 Amended Budget. The increase is attributed to a reallocation of full -time staff to more appropriately reflect time spent by program ($25,000), a decrease in materials (- $13,000) and contract services (- $10,000) due to prior year trends, contingency appropriation ($31,600) and additional cost allocations ($55,700). This budget is funded from $374,000 in estimated department revenue $269 from fund balance and $230,000 from the General Fund. 398 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Parks & Recreation - Sports & Fitness - Blackberry Golf Course Fund Balance (Use of) - - - 269 STAFFING Total current authorized positions -1.00 Full -time staff has been reallocated to more appropriately reflect time spent on this program. Total authorized positions -1.25 399 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Per - - - - Use of Money and Property - - - 16,000 Intergovernmental Revenue - - Charges for Services - - - 358,000 Fines and Forfeitures - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - TOTAL REVENUE $ - $ - $ - $ 374,000 Expenditures Employee Compensation 106,200 110,284 112,865 131,925 enefi 30,193 33,795 34,208 Materials 79,577 79,527 98,622 85,223 tract Services 159 231,364 Appropriations for Contingenc. - - - 31,659 Cost Allocatio 938 4,153 25,450 Capital Outlay - - - - Special Projects` - - TOTAL EXPENDITURES $ 457,067 $ 460,699 $ 513,113 $ 604,269 Fund Balance (Use of) - - - 269 STAFFING Total current authorized positions -1.00 Full -time staff has been reallocated to more appropriately reflect time spent on this program. Total authorized positions -1.25 399 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Acct Desc 6440 Employee Compensation 5501 Employee Compensation 5502 Employee Compensation 5503 Employee Benefits 5600 Employee Benefits 5602 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 Materials 6111 Materials 6112 Materials 6114 Materials 6131 Materials 6151 Materials 6154 Materials 6155 Materials 6156 Materials 6201 Materials 6226 Materials 6320 Contract Services 7011 Contract Services 7013 Contract Services 7014 Contract Services 7071 Appr for Contingency 7197 Cost Allocation 8002 Cost Allocation 8003 Cost Allocation 8004 Cost Allocation 8005 Cost Allocation 8006 SALARIES FULL TIME SALARIES PART TIME EXCESS MED PAY RETIREMENT SYSTEM PERS 1959 SURV EMPR HEALTH INSURANCE DENTAL INSURANCE MEDICARE LIFE INSURANCE LONG TERM DISABILITY WORKERS COMPENSATION VISION INSURANCE GEN OFFICE SUPPLIES PRINTING & DUPLICATING POSTAGE OFFICE RECONFIGURATION ELECTRICAL SERVICE TELEPHONE SERVICE WATER SERVICE SEWER SERVICE ADVERTISING & LEGL NOTICE MEMBERSHIP AND DUES RECREATION SCHEDULE TRAINING AND MAINTENTANCE OF GENERAL SVC AGMT BANK CHARGES APPR FOR CONTINGENCY IT REIMBURSEMENT DEPRECIATION EXPENSES CITY CHANNEL REIMB WEB SITE REIMBURSEMENT CC CAP ALLOCATION FY11 FY12 FY13 FY14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET $69,979 $72,811 $69,187 $95,3611 $34,086 $35,730 $42,000 $36,000 $2,135 $1,743 $1,678 $564 $15,343 $18,352 $18,721 $26,487 $16 $0 $0 $0 $6,433 $6,825 $7,248 $10,674 $933 $939 $939 $1,173 $3,604 $3,737 $4,134 $1,391 $576 $576 $634 $832 $438 $422 $496 $580 $2,676 $2,764 $1,839 $1,569 $172 $179 $197 $240 $9,240 $4,096 $10,000 $6,0002 $0 $0 $2,750 $500 $0 $32 $172 $50 $2,053 $418 $3,000 $750 $3,126 $2,260 $3,300 $3,000 $763 $741 $1,000 $273 $61,102 $69,523 $75,000 $72,000 $576 $330 $600 $450 $348 $368 $400 $400 $869 $259 $900 $300 $1,500 $1,500 $1,500 $1,500 $0 $0 $130 $0 $0 $0 $0 $400 $233,574 $227,446 $235,000 $225,364 $6,585 $5,494 $6,838 $5,600 $0 $0 $0 $31,6593 $0 $0 $10,600 $9,515 $938 $4,153 $14,850 $18,300 $0 $0 $0 $7,4534 $0 $0 $0 $1,473 $0 $0 $0 $6,5205 3 Increase Salary & Benefits attributable to re- allocation of full time staff to more appropriately reflect where staff time is spent ($25,000). 2 Service decreased to reflect three year average trends. 3 A new category in FY14, see the recommended budget section for explanation. 4 Cost allocation charges have increased due to the transfer of City Channel and City Website from General fund programs to Internal Service Funds that charge user departments. 5 New cost allocation charges related to indirect /overhead costs from General Fund service departments. 400 Cost Allocation 8007 CM CAP ALLOCATION $0 $0 $0 $7,123 Cost Allocation 8008 ENV AFFAIRS CAP ALLO $0 $0 $0 $2,258 Cost Allocation 8009 ECON DEV CAP ALLO $0 $0 $0 $1,729 Cost Allocation 8016 CITY CLERK CAP ALLOC $0 $0 $0 $1,335 Cost Allocation 8018 PUBLIC AFFAIRS CAP ALLOC $0 $0 $0 $4,674 Cost Allocation 8019 DISASTER PREP CAP ALLOC $0 $0 $0 $1,575 Cost Allocation 8022 ADMIN SERV CAP $0 $0 $0 $5,423 Cost Allocation 8023 FINANCE CAP ALLOC $0 $0 $0 $10,285 Cost Allocation 8024 HUMAN RESOURCES CAP $0 $0 $0 $3,489 DEPARTMENT TOTAL $457,065 $460,698 $513,113 $604,269 401 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Recreation Facilities SPORTS AND FITNESS- CREEKSIDE PARK PROGRAMS Budget Unit 110 -6445 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE TotaIRevenue $ 10,000 To to 1 Expe nditure s 3,165 Fund Balance - General Fund Costs $ (6,835) Total Staffing Funded by General Fund - 216.0% The Creekside Park building provides community members with facility space which can be used for a variety of activities. SERVICE OBJECTIVES • Rent the facility for non - profit board meetings, birthday parties, school group picnics, and other similar activities. • Provide contractual and staff -run classes and camps. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $3,165 for the Creekside Park programs. This represents a decrease of $1,718 or 35.2% under the FY 2012 -13 Amended Budget. The decrease aligns the budget with actual costs based on prior year data showing lower part -time staffing and materials costs. This budget is funded from $10,000 in estimated department revenue with $6,835 falling to the General Fund ending fund balance. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 402 Parks & Recreation - Sports & Fitness - Creekside Park Programs 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits mom& - - - - Use of Money and Property - - - - Inte rgove rnme ntal Revenue - - - - Charges for Services - - - 10,000 Fines and Forfeit - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE $ - $ - $ - $ 10,000 Expenditures Employee Compensation 2,212 3,243 4,000 3,000 Employee Benefits Materials - - 500 150 Contract Services - Appropriations for Contingenc. - - - 15 Cost Alloca - Capital Outlay - - - - Special Projects - - - TOTAL EXPENDITURES $ 2,443 $ 3,564 $ 4,883 $ 3,165 Fund Balance (Use of) - - - - STAFFING There is no full time staff associated with this budget. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 403 Category Acct Acct Desc FY11 FY12 FY13 FY14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 6445 Employee Compensation 5502 SALARIES PART TIME $2,212 $3,243 $4,000 $3,000 Employee Benefits 5713 MEDICARE $171 $238 $383 $0 Employee Benefits 5716 WORKERS COMPENSATION $60 $83 $0 $0 Materials 6111 GEN OFFICE SUPPLIES $0 $0 $500 $100 Materials 6112 PRINTING & DUPLICATING $0 $0 $0 $50 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $15 DEPARTMENT TOTAL $2,443 $3,564 $4,883 $3,165 404 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Recreation Facilities SPORTS AND FITNESS- RECREATION PROGRAMS Budget Unit 580 -6449 Enterprise Fund PROGRAM OVERVIEW BUDGET AT A GLANCE Total Revenue To to 1 Expe nditure s Fund Balance CUPERTINO $ 1,011,780 1,266,651 254,871 General Fund Costs $ Total Staffing Funded by General Fund A wide range of sports and fitness activities are offered for youth and adults. 1.80 0.0 SERVICE OBJECTIVES • Provide the community with a summer learn-to -swim program using Red Cross standards. • Offer dance, fitness, sport, and theater classes for youth, teens, and adults. • Run adult softball leagues during the spring and fall. • Bring community together with springtime 5k, walk, and kids' run. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $1,266,651 for the Sports and Fitness Recreation Programs. This represents an increase of $294,694 or 30.3% over the FY 2012 -13 Amended Budget. The increase is attributed to a reallocation of full -time staff to more appropriately reflect time spent by program ($126,000), an appropriation for contingencies ($74,000) and additional cost allocation charges ($118,000). This budget is funded from $1,011,780 in estimated department revenue and $254,871 in fund balance. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 405 Parks & Recreation - Sports & Fitness - Recreation Programs 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - Use of Money and Property - - - Inte rgove rnme ntal Revenue - - Charges for Services - - - 1,011,780 Fines and Forfeit ures - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE $ - $ - $ - $ 1,011,780 Expenditures Employee Compensation 114,959 114,358 145,763 206,091 Employee Benefits 25,245 27,748 29,294 67,627 Materials 58,891 59,183 68,800 61,510 Contract Servic 468,858 511,884 664,400 675,500 Appropriations for Contingenc. - - - 73,701 Cost Allocatio 50,237 53,398 63,700 182,222 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES $ 718,190 $ 766,571 $ 971,957 $ 1,266,651 Fund Balance (Use of) - - - 254,871 STAFFING Total current authorized positions - 0.66 Full -time staff has been reallocated to more appropriately reflect time spent by program. Total authorized positions -1.80 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 406 Category Acct Acct Desc 6449 Employee Compensation 5501 Employee Compensation 5502 Employee Compensation 5505 Employee Benefits 5600 Employee Benefits 5602 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 Materials 6111 Materials 6112 Materials 6114 Materials 6154 Materials 6205 Materials 6216 Materials 6219 Materials 6220 Materials 6226 Materials 6320 Contract Services 7011 Contract Services 7013 Contract Services 7014 Contract Services 7060 Contract Services 7071 Appr for Contingency 7197 Cost Allocation 8002 Cost Allocation 8003 Cost Allocation 8004 Cost Allocation 8005 Cost Allocation 8006 Cost Allocation 8007 Cost Allocation 8008 Cost Allocation 8009 Cost Allocation 8016 Cost Allocation 8018 FY11 FY12 FY13 FY14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET SALARIES FULL TIME $44,096 $45,455 $45,663 $133,7911 SALARIES PART TIME $70,776 $68,870 $100,000 $72,000 OVERTIME $87 $33 $100 $300 RETIREMENT SYSTEM $10,020 $12,140 $12,356 $37,162 PERS 1959 SURV EMPR $10 $0 $0 $0 HEALTH INSURANCE $4,925 $5,481 $5,924 $22,241 DENTAL INSURANCE $611 $619 $620 $1,690 MEDICARE $5,910 $5,759 $8,312 $1,940 LIFE INSURANCE $377 $380 $418 $1,180 LONG TERM DISABILITY $282 $272 $320 $809 WORKERS COMPENSATION $2,997 $2,979 $1,214 $2,259 VISION INSURANCE $113 $118 $130 $346 GEN OFFICE SUPPLIES $20,208 $18,646 $20,000 $19,000 PRINTING & DUPLICATING $1,752 $2,207 $6,000 $3,000 POSTAGE $649 $111 $1,000 $250 TELEPHONE SERVICE $0 $0 $500 $0 STATE MANDATED COST $1,610 $615 $1,600 $0 CONFERENCE/MBRSP DUES $0 $0 $2,000 $2,000 MILEAGE REIMBURSEMENT $75 $53 $200 $60 MEMBERSHIP/DUES/BOOKS $200 $165 $0 $0 MEMBERSHIP AND DUES $135 $60 $500 $200 RECREATION SCHEDULE $34,262 $37,326 $37,000 $37,000 TRAINING AND $896 $999 $800 $900 MAINTENTANCE OF $1,200 $1,600 $1,600 $1,600 GENERAL SVC AGMT $407,522 $438,798 $600,000 $600,000 RENT EXPENSE $30,521 $29,249 $32,000 $33,000 BANK CHARGES $28,719 $41,238 $30,000 $40,000 APPR FOR CONTINGENCY $0 $0 $0 $73,7012 IT REIMBURSEMENT $0 $0 $13,700 $13,701 DEPRECIATION EXPENSES $50,237 $53,398 $50,000 $54,000 CITY CHANNEL REIMB $0 $0 $0 $7,4533 WEB SITE REIMBURSEMENT $0 $0 $0 $2,1224 CC CAP ALLOCATION $0 $0 $0 $10,849 CM CAP ALLOCATION $0 $0 $0 $11,287 ENV AFFAIRS CAP ALLO $0 $0 $0 $3,579 ECON DEV CAP ALLO $0 $0 $0 $2,740 CITY CLERK CAP ALLOC $0 $0 $0 $1,335 PUBLIC AFFAIRS CAP ALLOC $0 $0 $0 $7,778 I Increase Salary & Benefits attributable to re- allocation of full time staff to more appropriately reflect where staff time is spent ($126,000). 2 A new category in FY14, see the recommended budget section for explanation. 3 Cost allocation charges have increased due to the transfer of City Channel and City Website from General fund programs to Internal Service Funds that charge user departments. 4 New cost allocation charges related to indirect /overhead costs from General Fund service departments. 407 Cost Allocation 8019 DISASTER PREP CAP ALLOC $0 $0 $0 $2,621 Cost Allocation 8022 ADMIN SERV CAP $0 $0 $0 $8,593 Cost Allocation 8023 FINANCE CAP ALLOC $0 $0 $0 $16,296 Cost Allocation 8024 I LYMAN RESOURCES CAP $0 $0 $0 $39,868 DEPARTMENT TOTAL $718,190 $766,571 $971,957 $1,266,651 408 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Recreation Facilities SPORTS AND FITNESS- CUPERTINO SPORTS CENTER Budget Unit 570 -6450 Enterprise Fund PROGRAM OVERVIEW BUDGET AT A GLANCE To to 1 Re ve nue Total Expenditures Fund Ba la nc e CUPERTINO $1,897,283 2,053,793 2,510 General Fund Costs $ 154,000 Total Staffing 2.25 Funded by General Fund 7.5% The Cupertino Sports Center offers a variety of health and wellness activities including a full fitness center, child care, a teen center, a wide assortment of fitness classes and racquet sports. In addition, it houses our City contracted tennis program where lessons are offered in five different languages. SERVICE OBJECTIVES • Increase memberships, participation in fitness classes, and contractual camps. • Market all programs through social media, the brochure and the website. • Ensure Capital Projects are implemental for full facility utilization. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $2,053,793 for the Cupertino Sports Center. This represents an increase of $366,342 or 21.7% over the FY 2012 -13 Amended Budget. The increase is attributed to a reallocation of full -time staff to more appropriately reflect time spent by program ($22,000), increased programming due to demand ($85,000), a contingency appropriation ($145,000) and increased cost allocation charges ($133,000). This budget is funded from $1,897,283 in estimated department revenue, $2,510 from the Sport's Center Fund balance, and a $154,000 contribution from the General Fund. 409 SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Sports Center $ 15,000 $ 15,000 General Fund Equipment Replacement TOTAL $ 15,000 $ 15,000 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Parks & Recreation - Sports & Fitness - Cupertino Sports Center 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes Licenses and Permits - - - Use of Money and Property - - - 2,000 Inte rgove rnme ntal Revenue - - Charges for Services - - - 1,895,283 Fines and Forfeitures Miscellaneous Revenue - - - - Interdepartmental Revenue - TOTAL REVENUE $ - $ - $ - $ 1,897,283 Expenditures Employee Compensation 186,355 182,235 215,599 219,152 Employee Benefit 63,680 Materials 39,787 30,663 44,300 41,396 Contract Services J 8,53WW 1,266,052 1,324,828 1,410,600 Appropriations for Contingenc. - - - 145,200 Cost All ocatio 59,823 56,594 25,800 158,765 Capital Outlay 14,987 - SpecialProjects - 15,000 15,000 TOTAL EXPENDITURES $ 1,469,800 $ 1,597,506 $ 1,687,451 $ 2,053,793 Fund Balance (Use of) - - - 2,510 410 STAFFING Total current authorized positions - 0.55 Full -time staff has been reallocated to more appropriately reflect time spent by program. Total authorized positions - 2.25 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 411 Category Acct Acct Desc 6450 $93,081 Employee Compensation 5501 Employee Compensation 5502 Employee Compensation 5503 Employee Compensation 5505 Employee Benefits 5600 Employee Benefits 5602 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 Materials 6111 Materials 6112 Materials 6114 Materials 6154 Materials 6201 Materials 6219 Contract Services 7013 Contract Services 7014 Contract Services 7071 Appr for Contingency 7197 Cost Allocation 8002 Cost Allocation 8003 Cost Allocation 8004 Cost Allocation 8005 Cost Allocation 8006 Cost Allocation 8007 Cost Allocation 8008 Cost Allocation 8009 Cost Allocation 8016 Cost Allocation 8018 Cost Allocation 8019 Cost Allocation 8022 Cost Allocation 8023 Cost Allocation 8024 CAPITAL OUTLAY 9400 SALARIES FULL TIME SALARIES PART TIME EXCESS MED PAY OVERTIME RETIREMENT SYSTEM PERS 1959 SURV EMPR HEALTH INSURANCE DENTAL INSURANCE MEDICARE LIFE INSURANCE LONG TERM DISABILITY WORKERS COMPENSATION VISION INSURANCE GEN OFFICE SUPPLIES PRINTING & DUPLICATING POSTAGE TELEPHONE SERVICE ADVERTISING & LEGL NOTICE MILEAGE REIMBURSEMENT MAINTENTANCE OF GENERAL SVC AGMT BANK CHARGES APPR FOR CONTINGENCY IT REIMBURSEMENT DEPRECIATION EXPENSES CITY CHANNEL REIMB WEB SITE REIMBURSEMENT CC CAP ALLOCATION CM CAP ALLOCATION ENV AFFAIRS CAP ALLO ECON DEV CAP ALLO CITY CLERK CAP ALLOC PUBLIC AFFAIRS CAP ALLOC DISASTER PREP CAP ALLOC ADMIN SERV CAP FINANCE CAP ALLOC HUMAN RESOURCES CAP FIXED ASSET ACQUISITION DEPARTMENT TOTAL FY11 FY12 FY13 FY14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET $106,491 $93,081 $105,600 $127,1271 $77,897 $87,663 $108,756 $92,000 $1,959 $1,491 $1,243 $0 $8 $0 $0 $25 $23,796 $29,780 $28,573 $35,312 $31 $0 $0 $0 $20,532 $15,645 $16,704 $19,242 $1,865 $1,877 $1,878 $2,112 $7,390 $7,714 $9,869 $1,843 $864 $864 $950 $1,148 $673 $636 $748 $767 $4,813 $5,086 $2,807 $2,823 $345 $359 $395 $432 $27,035 $23,681 $28,000 $28,000 $875 $1,387 $3,000 $3,000 $784 $504 $1,000 $1,000 $3,207 $3,047 $4,000 $3,276 $7,761 $1,977 $8,000 $6,000 $126 $68 $300 $120 $1,200 $1,600 $1,600 $1,600 $1,099,523 $1,255,960 $1,315,228 $1,400,0002 $7,815 $8,492 $8,000 $9,000 $0 $0 $0 $145,2003 $54,200 $49,100 $20,300 $17,126 $5,623 $7,494 $5,500 $2,500 $0 $0 $0 $7,4534 $0 $0 $0 $2,652 $0 $0 $0 $22,6085 $0 $0 $0 $20,488 $0 $0 $0 $6,501 $0 $0 $0 $4,974 $0 $0 $0 $1,335 $0 $0 $0 $16,208 $0 $0 $0 $5,461 $0 $0 $0 $15,599 $0 $0 $0 $29,579 $0 $0 $0 $6,281 $14,987 $0 $15,000 $15,000 $1,469,800 $1,597,506 $1,687,451 $2,053,793 1 Increase Salary & Benefits attributable to re- allocation of full time staff to more appropriately reflect where their time is spent ($22,000) 2 Increased programming due to demand ($85,000) 3 A new category in FY14, see the recommended budget section for explanation. 4 Cost allocation charges have increased due to the transfer of City Channel and City Website from General fund programs to Internal Service Funds that charge user departments. 5 New cost allocation charges related to indirect /overhead costs from General Fund service departments. 412 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Recreation Facilities SPORTS AND FITNESS- MONTA VISTA RECREATION CENTER Budget Unit 110 -6460 General Fund PROGRAM OVERVIEW 0 BUDGET AT A GLANCE To to 1 Re ve nue $ Total Expenditures 3, 220 Fund Balance - General Fund Costs $ 3,220 Total Staffing 0.00 Funded by General Fund 100.0`% The Monta Vista Recreation Center is home to a diverse array of recreational activities. SERVICE OBJECTIVES • Provide gymnastics classes via Twisters Sports Center. • Offer department run pre - school program. • Provide contractual and staff run classes and camps. • Provide space for all co- sponsored clubs. • Accommodate department storage. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $3,220 for the Monta Vista Recreation Center. This represents a decrease of $4,163 or 56.4% under the FY 2012 -13 Amended Budget. The decrease is attributed to a reduction in part -time hours and materials based on past trends. This budget is funded entirely from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 413 Parks & Recreation - Sports & Fitness - Monta Vista Recreation Center STAFFING There is no full time staff associated with this budget. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 414 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - Use of Money and Property - - - - Inte rgove rnme ntal Revenue - - - - Charges for Services - - - - Fines and Forfeit - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE $ - $ - $ - $ - Exgenditures Employee Compensation 3,131 2,159 5,000 31000 Employee Benefits Materials - - 2,000 200 Contract Services Appropriations for Contingenc. - - - 20 Cost Alloca Capital Outlay - - - - Special Projects - - - W TOTAL EXPENDITURES $ 3,452 $ 2,397 $ 7,383 $ 3,220 Fund Balance (Use of) - - - - STAFFING There is no full time staff associated with this budget. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 414 Category Acct Acct Desc FY11 FY12 FY13 FY14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 6460 Employee Compensation 5502 SALARIES PART TIME $3,131 $2,159 $5,000 $3,000' Employee Benefits 5713 MEDICARE $238 $177 $383 $0 Employee Benefits 5716 WORKERS COMPENSATION $83 $61 $0 $0 Materials 6111 GEN OFFICE SUPPLIES $0 $0 $2,000 $2002 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $203 DEPARTMENT TOTAL $3,452 $2,397 $7,383 $3,220 I Decreased Salary & Benefits attributable to past trends. 2 Services decreased based on past trends. 3 A new category in FY14, see the recommended budget section for explanation. 415 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Recreation Facilities SENIOR CENTER PROGRAMS- SENIOR ADULT PROGRAMS Budget Unit 110 -6500 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE TotaIRevenue $ 296,000 Total Expenditures 538,829 Fund Balance - General Fund Costs $ 242,829 Total Staffing 4.73 Funded by General Fund 45.1% Create a welcoming environment at the Senior Center for everyone 50 years and older. Enhance a healthy lifestyle through quality education, recreation, travel, socials and volunteer opportunities. Cupertino residents use the facility for room rentals on weekends when the Senior Center is not being used for classes and programs. SERVICE OBJECTIVES • Coordinate the department's efforts in achieving the National Gold Medal Award from the American Academy of Park and Recreation Administration, to be applied for in March 2014. • Address the top priorities as identified by the Senior Center Volunteer Advisory Council: fees priced reasonably, travel program. • Expand advertising /marketing. • Brand the "Cupertino Senior Center' in the community. • Secure additional funding and prevent the loss of HICAP /SALA. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $538,829 for the Senior Adult Programs. This represents a decrease of $11,225 or 2.0% under the FY 2012 -13 Amended Budget. The decrease is attributed to a decrease in staff costs from turnover (- $16,000), decrease in contract services (- $5,000) and additional cost allocations ($9,000). This budget is funded from $296,000 in estimated department revenue and a $242,829 contribution from the General Fund. 416 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Parks & Recreation - Senior Adult Programs 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes Licenses and Per Use of Money and Property Intergovernmental Revenue Charges for Services Fines and Forfeitures 4,000 292,000 Miscellaneous Revenue - - - - Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ 296,000 Expenditures 373,053 360,148 347,154 335,180 Employee Benefits 149,718 157,234 152,285 148,330 Materials 10,555 6,658 11,540 11,342 Contract Service r 1,150 Appropriations for Contingenc. - - - 1,249 Cost Allocatio 26,500 36,700 32,800 41,578 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES $ 562,769 $ 561,343 $ 550,054 $ 538,829 Fund Balance (Use of) - - - - STAFFING Total current authorized positions - 4.73 There are no recommended changes to the current level of staffing. Total current authorized - 4.73 417 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Acct Desc 6500 $354,786 Employee Compensation 5501 Employee Compensation 5502 Employee Compensation 5503 Employee Compensation 5505 Employee Benefits 5506 Employee Benefits 5600 Employee Benefits 5602 Employee Benefits 5710 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 Materials 6111 Materials 6154 Materials 6216 Materials 6219 Materials 6226 Contract Services 7013 Contract Services 7014 Appr for Contingency 7197 Cost Allocation 8002 Cost Allocation 8005 FY11 FY12 FY13 FY14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET SALARIES FULL TIME $354,786 $347,528 $331,237 $321,115' SALARIES PART TIME $13,228 $8,505 $12,640 $12,000 EXCESS MED PAY $5,039 $3,090 $2,778 $964 OVERTIME $436 $1,025 $500 $1,100 CAR ALLOWAMCE $2,400 $2,400 $2,400 $2,400 RETIREMENT SYSTEM $81,355 $92,710 $89,626 $89,197 PERS 1959 SURV EMPR $66 $0 $0 $0 EMPLOYEE BENEFITS $2 $0 $0 $0 HEALTH INSURANCE $43,732 $41,620 $40,337 $37,570 DENTAL INSURANCE $5,079 $4,695 $4,439 $4,439 MEDICARE $4,770 $4,386 $4,335 $3,197 LIFE INSURANCE $2,709 $2,615 $2,743 $2,743 LONG TERM DISABILITY $2,089 $1,918 $2,344 $1,942 WORKERS COMPENSATION $6,141 $5,994 $5,127 $5,935 VISION INSURANCE $939 $897 $933 $908 GEN OFFICE SUPPLIES $3,544 $2,573 $3,845 $3,845 TELEPHONE SERVICE $4,531 $3,941 $5,500 $5,292 CONFERENCE/MBRSP DUES $2,480 $0 $1,790 $2,000 MILEAGE REIMBURSEMENT $0 $8 $250 $50 MEMBERSHIP AND DUES $0 $135 $155 $155 MAINTENTANCE OF $0 $190 $275 $150 GENERAL SVC AGMT $2,943 $413 $6,000 $1,0002 APPR FOR CONTINGENCY $0 $0 $0 $1,2493 IT REIMBURSEMENT $26,500 $36,700 $32,800 $36,0024 WEB SITE REIMBURSEMENT $0 $0 $0 $5,5765 DEPARTMENT TOTAL $562,769 $561,343 $550,054 $538,829 3 Decreased Salary & Benefits costs attributable to staff retirements. 2 Contract services consistent with three year trend. 3 A new category in FY14, see the recommended budget section for explanation. 4 Changes due to new methodology in FY14. 5 Cost allocation charges have increased due to the transfer of City Channel and City Website from General fund programs to Internal Service Funds that charge user departments. 418 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Recreation Facilities SENIOR CENTER PROGRAMS- SENIOR CENTER CASE MANAGER Budget Unit 110 -6529 General Fund PROGRAM OVERVIEW BUDGET AT A GLANCE To to 1 Re ve nue Total Expenditures Fund Ba la nc e CUPERTINO $ 6,000 100,875 General Fund Costs $ Total Staffing Funded by General Fund 94,875 0.69 94.1 The Case Management Program has m to continue to remain independent and safe in their own homes. For case manager services a senior must be a Cupertino Senior Center member. Council on Aging of Santa Clara County provides an annual grant from the Older Americans Act for the case management program. SERVICE OBJECTIVES • Investigate the possibility of training a bilingual senior housing resource consultant volunteer. • Continue to provide multi - lingual services. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $100,875 for the Senior Center Case Manager Program. This represents an increase of $8,101 or 8.7% over the FY 2012 -13 Amended Budget. The increase is attributed to increase in part -time salary costs and program supplies as case load increases. This budget is funded from $6,000 in estimated department revenue and a $94,875 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 419 Parks & Recreation - Senior Center Case Manager Fund Balance (Use of) STAFFING Total current authorized positions - 0.69 There are no recommended changes to the current level of staffing. Total authorized positions - 0.69 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 420 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - Use of Money and Property - - - - Inte rgove rnme ntal Revenue - - - - s Charges for Services - - - 6,000 Fines and Forfeit - - Miscellaneous Revenue - - - - Interdepartmental Revenue - TOTAL REVENUE $ - $ - $ - $ 6,000 Expenditures Employee Compensation 60,311 62,523 59,329 61,924 Employee Benefits 20,503 23,786 EL9-95 23,038 Materials 9,699 9,917 5,350 6,953 Contract Services 560 315 �"0 2,000 Appropriations for Contingenc. - - - 895 Cost Alloca - - 5,600 6,065 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES $ 91,073 $ 96,541 $ 92,774 $ 100,875 Fund Balance (Use of) STAFFING Total current authorized positions - 0.69 There are no recommended changes to the current level of staffing. Total authorized positions - 0.69 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 420 Category Acct Acct Desc 6529 Employee Compensation 5501 Employee Compensation 5502 Employee Compensation 5505 Employee Benefits 5600 Employee Benefits 5602 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 Materials 6111 Materials 6154 Materials 6206 Materials 6219 Materials 6306 Materials 6307 Contract Services 7011 Appr for Contingency 7197 Cost Allocation 8002 Cost Allocation 8005 I Case load increase SALARIES FULL TIME SALARIES PART TIME OVERTIME RETIREMENT SYSTEM PERS 1959 SURV EMPR HEALTH INSURANCE DENTAL INSURANCE MEDICARE LIFE INSURANCE LONG TERM DISABILITY WORKERS COMPENSATION VISION INSURANCE GEN OFFICE SUPPLIES TELEPHONE SERVICE GRANT EXPENDITURES MILEAGE REIMBURSEMENT EMERGENCYFUND CASE MANAGER TRAINING AND APPR FOR CONTINGENCY IT REIMBURSEMENT WEB SITE REIMBURSEMENT DEPARTMENT TOTAL 421 FY11 FY12 FY13 FY14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET $50,676 $50,829 $49,929 $50,424 $9,635 $11,694 $9,000 $11,500 $0 $0 $400 $0 $13,490 $16,422 $13,510 $14,007 $24 $0 $0 $0 $4,442 $4,786 $5,316 $5,912 $627 $635 $648 $648 $871 $900 $1,413 $731 $387 $390 $437 $437 $331 $310 $356 $305 $215 $222 $179 $866 $116 $121 $136 $132 $1,324 $1,067 $1,350 $1,350 $267 $254 $500 $1,3531 $1,305 $4,529 $0 $0 $1,138 $1,113 $1,500 $1,500 $5,403 $2,653 $1,650 $2,400 $262 $301 $350 $350 $560 $315 $500 $2,000 $0 $0 $0 $895 $0 $0 $5,600 $5,252 $0 $0 $0 $813 $91,073 $96,541 $92,774 $100,875 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Recreation Facilities SENIOR CENTER PROGRAMS- SENIOR ADULT RECREATION Budget Unit 110 -6549 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE TotaIRevenue $ 464,000 To to 1 Expenditures 771,640 Fund Balance - General Fund Costs $ 307,640 Total Staffing 1.58 Funded by General Fund 39.9% The Senior Adult Recreation program will generate user fees of approximately $500,000 from trips, memberships, classes, and social events. Senior Center members support programs and services and give over 22,000 hours of volunteer service annually. SERVICE OBJECTIVES • Increase lectures and presentations with Mandarin translation by 5% to accommodate Mandarin speaking members. • Create procedures for the senior center volunteer program on recruitment, selection, orientation, training, and retention. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $771,640 for the Senior Adult Recreation Program. This represents an increase of $50,627 or 7.0% over the FY 2012 -13 Amended Budget. The increase is attributed to a new contingency appropriation of $51,645. This budget is funded from $464,000 in estimated department revenue and a $307,640 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 422 Parks & Recreation - Senior Center Adult Recreation Fund Balance (Use of) STAFFING Total current authorized positions -1.63 Full -time staff has been reallocated to more appropriately reflect time spent by program. Total authorized positions -1.58 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 423 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits mom& - - - - Use of Money and Property - - - - Inte rgove rnme ntal Revenue - - - - Charges for Services - - - 464,000 Fines and Forfeit - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE $ - $ - $ - $ 464,000 Expenditures Employee Compensation 116,184 138,113 151,768 146,632 Employee Benefits 38,840 46,891 52,645 43,025 Materials 302,961 455,441 484,900 498,950 Contract Services 15.666 10,283 17,500 17,500 Appropriations for Contingenc. - - - 51,645 Cost Alloca - 14,200 13,888 Capital Outlay - - - - Special Projects - - - TOTAL EXPENDITURES $ 473,651 $ 650,728 $ 721,013 $ 771,640 Fund Balance (Use of) STAFFING Total current authorized positions -1.63 Full -time staff has been reallocated to more appropriately reflect time spent by program. Total authorized positions -1.58 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 423 Acct Acct Desc 6549 Employee Compensation 5501 Employee Compensation 5502 Employee Compensation 5505 Employee Benefits 5600 Employee Benefits 5602 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 Materials 6111 Materials 6112 Materials 6114 Materials 6219 Materials 6301 Materials 6302 Materials 6303 Materials 6304 Materials 6305 Materials 6306 Materials 6307 Materials 6311 Materials 6312 Materials 6315 Materials 6316 Materials 6320 Contract Services 7011 Contract Services 7013 Contract Services 7014 Contract Services 7071 Appr for Contingency 7197 Cost Allocation 8002 Cost Allocation 8005 SALARIES FULL TIME SALARIES PART TIME OVERTIME RETIREMENT SYSTEM PERS 1959 SURV EMPR HEALTH INSURANCE DENTAL INSURANCE MEDICARE LIFE INSURANCE LONG TERM DISABILITY WORKERS COMPENSATION VISION INSURANCE GEN OFFICE SUPPLIES PRINTING & DUPLICATING POSTAGE MILEAGE REIMBURSEMENT TRIPS MEMBERSHIP NEWSLETTER VOLUNTEER SUPPORT SENIOR SOCIALS EMERGENCYFUND CASE MANAGER BINGO COFFEE FUND COMPUTER CLASSES SENIOR CENTER CLASSES RECREATION SCHEDULE TRAINING AND MAINTENTANCE OF GENERAL SVC AGMT BANK CHARGES APPR FOR CONTINGENCY IT REIMBURSEMENT WEB SITE REIMBURSEMENT DEPARTMENT TOTAL FY11 FY12 FY13 FY14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET $86,926 $90,522 $104,868 $102,432 $28,191 $44,490 $43,900 $40,700 $1,067 $3,101 $3,000 $3,500 $19,490 $25,436 $28,375 $28,452 $19 $0 $0 $0 $10,533 $11,280 $13,601 $7,797 $1,358 $1,260 $1,531 $1,484 $3,425 $4,485 $4,879 $1,485 $685 $720 $930 $906 $569 $540 $737 $616 $2,510 $2,927 $2,272 $1,982 $251 $241 $322 $303 $1,213 $1,338 $3,700 $2,000 $1,132 $326 $1,500 $750 $0 $2 $1,500 $250 $269 $164 $500 $250 $195,272 $337,377 $360,000 $360,000 $4,690 $4,253 $4,700 $4,700 $8,669 $9,241 $10,000 $10,000 $3,804 $3,049 $4,000 $4,000 $14,689 $12,538 $15,000 $15,000 $0 $39 $0 $0 $0 $190 $0 $0 $4,801 $4,655 $7,500 $6,000 $4,736 $6,304 $6,000 $6,500 $612 $1,530 $2,500 $2,500 $55,570 $67,666 $61,000 $80,000 $7,504 $6,769 $7,000 $7,000 $1,023 $135 $2,000 $2,000 $6,751 $1,438 $8,000 $8,000 $0 $1,490 $0 $0 $7,892 $7,220 $7,500 $7,500 $0 $0 $0 $51,645' $0 $0 $14,200 $12,026 $0 $0 $0 $1,862 $473,651 $650,728 $721,013 $771,640 1 A new category in FY14, see the recommended budget section for explanation. 424 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Recreation Facilities SENIOR CENTER PROGRAMS BLUE PHEASANT RESTAURANT Budget Unit 110 -6660 General Fund PROGRAM OVERVIEW BUDGET AT A GLANCE To to 1 Re ve nue Total Expenditures Fund Ba la nc e CUPERTINO $ 100,000 30,568 General Fund Costs $ (69,432) Total Staffing 0.00 Funded by General Fund - 227.1% The Blue Pheasant property is a 6,800 square foot leased restaurant. SERVICE OBJECTIVES • Complete exterior painting of The Blue Pheasant Restaurant building and upgrade the exterior landscaping around the building. • Develop a master plan for this facility with the rest of the Stevens Creek Corridor that will serve the community's long -term goals for improvements or changes. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $30,568 for the Blue Pheasant Restaurant. This represents an increase of $19,568 or 177% over the FY 2012 -13 Amended Budget. The increase is attributed to the painting and landscaping of the outside of the facility ($25,000) per the new lease terms. This budget is funded from $100,000 in estimated department revenue with $69,432 adding to the General Fund ending fund balance. SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Blue Pheasant $ 25,000 $ 25,000 General Fund Painting & Landscaping TOTAL $ 25,000 $ 25,000 425 The following table details revenue, total expenditures, changes in fund balance and General Fund contribution by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Parks & Recreation - Blue Pheasant Cost Allocatio - - Capital Outlay - - - - Special Projects - 25,000 TOTAL EXPENDITURES $ 7,824 $ 4,356 $ 11,000 $ 30,568 Fund Balance (Use of) - - - - STAFFING There is no full time staff associated with this program. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 426 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licens dPermit - - Use of Money and Property - - - 100,000 We rgove rnme ntal Revenue - - Charges for Services - - - - Fines and Forfeitures - Miscellaneous Revenue - - - - Interdepartmental Revenue - TOTAL REVENUE $ - $ - $ - $ 100,000 Expenditures Employee Compensation - - - - Employee Ber fit Materials 7,824 4,412 6,000 5,062 Contract Services Appropriations for Contingenc, - - - 506 Cost Allocatio - - Capital Outlay - - - - Special Projects - 25,000 TOTAL EXPENDITURES $ 7,824 $ 4,356 $ 11,000 $ 30,568 Fund Balance (Use of) - - - - STAFFING There is no full time staff associated with this program. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 426 Category Acct Acct Desc FY11 FY12 FY13 FY14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 6660 Services 6111 GEN OFFICE SUPPLIES $0 $0 $500 $200 Services 6156 SEWER SERVICE $5,734 $3,063 $3,000 $3,200 Services 6204 PROPERTY TAX $2,090 $1,349 $2,500 $1,662 Contract Services 7014 GENERAL SVC AGMT $0 ($56) $5,000 $0 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $506' Special Project 9302 PAINTING LANDSCP $0 $0 $0 $25,0002 DEPARTMENT TOTAL $7,824 $4,356 $11,000 $30,568 I A new category in FY14, see the recommended budget section for explanation. 2 Special Project - Landscaping and Painting. 427 CUPERTINO Planning and Community Development Administration Planning /Economic Development /RDA Successor Housing Services Building Director of Community Development Administrative Assistant Building Official I I City Planner Plan Check Engineer I U Senior Planner (3) Sr Building Official I UAssociate Planner (1) Building Inspector (5) 1 U Assistant Planner (2) Permit Technician (2) Administrative Clerk Office Assistant 428 Administrative Clerk CUPERTINO Planning and Community - 1 CUPERTINO Development P Fund Dept 435 110 7200 Planning Administration 429 Final Adopted 2013 -2014 251,582 '„ :: 2,412,573 484,530 52,778 140,927 214,214 42,560 329,972 41,000 3,731,076 825,551 1,039,730 1,617,385 248,410 Fund Dept 438 110 7301 Current Planning 442 110 7302 Mid and Long Range Planning 446 250 7304 Successor Agency 449 110 7305 Annexations 452 110 7306 Economic Development Housing Services Fund Dept 455 260 7401 Community Development Block Grant (CDBG) 458 260 7403 CDBG - Capital Grants 461 260 7404 CDBG Public Service Grants 463 265 7405 Affordable Housing - BMR 467 110 7406 Human Services Grants 469 270 7407 CDBG ARRA Grants 429 Final Adopted 2013 -2014 251,582 '„ :: 2,412,573 484,530 52,778 140,927 214,214 42,560 329,972 41,000 3,731,076 825,551 1,039,730 1,617,385 248,410 Fund Dept 472 110 7501 General Building 476 110 7502 Construction Plan Checking 480 110 7503 Building Code Inspection 484 110 7504 Building Abatements 486 110 7506 Muni Code Enforcement 429 Final Adopted 2013 -2014 251,582 '„ :: 2,412,573 484,530 52,778 140,927 214,214 42,560 329,972 41,000 3,731,076 825,551 1,039,730 1,617,385 248,410 Division Summary Community Development- Summary 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes Licenses and Permits Use of Money and Property Inte rgove rnme nta 1 Revenue Charges for Services Fines and Forfeitures - - 100,000 - - 3,480,000 - - 45,000 - 10,0t9b - - 1,402,000 i - Miscellaneous Revenue - - - - Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ 5,337,000 Exroenditures Employee Compensation 2,165,463 2,105,021 2,504,042 2,403,740 Employee Ber7fit Materials 1,244,420 494,152 449,975 415,124 3 598,467 960,916 0,02 Appropriations for Contingent - - - 108,806 Cost Allocatio 238,29�54,9�288,450 8, Capital Outlay 720,080 635,000 635,000 - Special Projects 2,409,000 TOTAL EXPENDITURES $ 5,491,269 $ 5,007,840 $ 5,872,058 $ 7,701,212 Fund Balance - - - (296,580) FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $7,701,212 for the Community Development Department. This represents an increase of $1,829,153 or 31% over the FY 2012 -13 Amended Budget. The increase is attributed primarily to an increase in special project funding and the addition of the Municipal Code Enforcement Program resulting from a citywide reorganization. In addition, Costs Allocation increases driven by costs associated with City Channel and the City Website being converted from a General Fund budget to an Internal Service Fund resulting in new charges to user departments also contributed to this increase. A new category, Appropriation for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of their operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. 430 This budget is funded from $5,337,000 in estimated department revenue, a $1,945,894 contribution from the General Fund, and $60,869 from special fund balances and $357,449 in General Fund fund balance for excess revenue in the General Building program. Prior year revenue is not shown as it was not previously allocated by program. 431 Building $3,731,076 49% Adopted Expenditures Fiscal Year 2013 -2014 Administration $251,583 3% q&P " Services $768,375 10% 4 Year Expenditure History In Millions Planning $2,949,881 38% FY 2011 FY 2012 FY 2013 ACTUAL ACTUAL BUDGET 432 $7.7 FY 2014 FINAL City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Other Protection C U P S RT I N 4 BUDGET AT A GLANCE Total Revenue $5,337,000 COMMUNITY DEVELOPMENT Total Expenditures 7,701,212 Fund Balance (296,580) Aarti Shrivastava, Director General Fund Costs $2,660,792 Total Staffing 24.83 'Yo Funded by the General Fund 34.6% KEY PERFORMANCE MEASURES BY DEPARTMENT 433 Housing Services Building Maintain BMR units in I Monitor units on an Cupertino that are annual basis to available to very -low, ensure units will be low, median and maintained in moderate income inventory. households. Provide necessary Provide grants to support services to low nonprofit agencies and very -low income to serve low and Cupertino residents. very low income residents. Approve building plan Percent of plan sets sets in a timely manner. approved within ten business days. Complete building inspections in a timely manner. Percent of inspections performed within two business days from initial request. 434 323 units 1 323 units 1169 1200 households households 92% 1 100% 100% 1 100% City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Other Protection ADMINISTRATION- PLANNING ADMINISTRATION Budget Unit 110 -7200 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $ Total Expenditure s 251,582 Fund Balance - General Fund Costs $ 251,582 Total Staffing 1.41 %Funded by the General Fund 100.0`% The administration and management of general office and oversight functions for the Planning Department. SERVICE OBJECTIVES • Coordinate and direct general office affairs related planning functions. • Manage professional and administrative staff. • Prepare and implement the department budget. • Coordinate as necessary with other departments in the City. • Review and evaluate City and department goals and objectives. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $251,582 for Planning Administration. This represents a decrease of $43,095 under the FY 2012 -13 Amended Budget. The decrease is attributed to special projects and contract services moving to unique 9000 project accounts. A new category appropriation for contingencies has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of their operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded entirely from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 435 Community Development - Administration 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - Use of Money and Property - - - - Inte rgove rnme ntal Revenue - - - Charges for Services - - - - Fines and Forfeitures - Miscellaneous Revenue - - - - Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation 147,131 152,543 155,721 154,865 Employee Benefits 62,053 65.3.56 Materials 9,904 7,342 9,900 9,519 Contract Service 29,679 Appropriations for Contingenc, - - - 1,492 Cost Allocation 8,900 17,357 Capital Outlay - - - - Special Projects - - - TOTAL EXPENDITURES $ 254,859 $ 260,517 $ 294,677 $ 251,582 Fund Balance - - - - STAFFING Total current authorized positions -1.41 There are no recommended changes to the current level of staffing. Total authorized positions -1.41 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 436 Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 7200 - Planning Administration Employee Compensation 5501 SALARIES FULL TIME $146,718 $144,744 $155,221 $151,865 Employee Compensation 5502 SALARIES PART TIME $413 $7,745 $500 $0 Employee Compensation 5505 OVERTIME $0 $54 $0 $3,000' Employee Benefits 5506 CAR ALLOWANCE $3,600 $3,600 $3,600 $3,600 Employee Benefits 5600 RETIREMENT SYSTEM $34,116 $40,180 $41,275 $42,184 Employee Benefits 5602 PERS 1959 SURV BENE $22 $0 $0 $0 Employee Benefits 5710 EMPLOYEE BENEFITS $0 ($1,179) $0 $0 Employee Benefits 5711 HEALTH INSURANCE $13,510 $13,007 $14,045 $13,138 Employee Benefits 5712 DENTAL INSURANCE $1,307 $1,265 $1,301 $1,320 Employee Benefits 5713 MEDICARE $2,206 $2,854 $2,264 $2,254 Employee Benefits 5714 LIFE INSURANCE $896 $864 $974 $990 Employee Benefits 5715 LONG TERM DISABILITY $683 $647 $1,076 $920 Employee Benefits 5716 WORKERS COMPENSATION $525 $572 $547 $9682 Employee Benefits 5717 VISION INSURANCE $242 $242 $274 $271 Materials 6111 GEN OFFICE SUPPLIES $3,020 $1,674 $3,000 $1,3003 Materials 6115 MEETING EXPENSES $776 $1,013 $1,000 $1,000 Materials 6154 TELEPHONE SERVICE $841 $837 $1,200 $8194 Materials 6216 CONFERENCE $3,849 $2,789 $3,500 $5,400 Materials 6226 MEMBERSHIP AND DUES $1,416 $1,030 $1,200 $1,0005 Contract Services 7011 TRAINING $1,012 $779 $1,000 $1,6006 Contract Services 7013 MAINTENTANCE $29,346 $28,539 $33,000 $1,1057 Contract Services 7014 GENERAL SVC AGMT $2,961 $361 $15,000 $0" Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $1,4929 Cost Allocation 8002 IT REIMBURSEMENT $7,400 $8,900 $14,700 $15,40010 Cost Allocation 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $1,95711 DEPARTMENT TOTAL $254,859 $260,517 $294,677 $251,582 3 Overtime contingency to meet deadlines. 2 Changes due to new methodology in FY 2013 -14. 3 Decrease due to new methodology in FY 14. Total cost estimate for division supplies allocated throughout all division accounts; 13% of total office supplies budget allocated to this account. 4 Actual cost allocation based on three -year trending. 5 Actual cost for dues to four professional organizations for Director of CDD. 6 Actual cost for continuing education for Director of CDD, administrative assistant and administrative clerk. Allocation of network copier costs among user departments. 8 Decrease due to reallocation of special projects to individual 9000 accounts. 9 A new category in FY 2013 -14, see the recommended budget section for explanation. 30 Changes due to new methodology in FY 2013 -14. 11 Cost allocation charges have increased due to the transfer of City Channel and City Website from General fund programs to Internal Service Funds that charge user departments. 437 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Other Protection CURRENT PLANNING Budget Unit 110 -7301 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $1,324,000 Total Expenditures 2,412,573 Fund Balance - General Fund Costs $1,088,573 Total Staffing 7.81 %Funded by the General Fund 45.1% The current planning program serves to review projects and implement City ordinances and the General Plan goals /objectives through the permitting process. SERVICE OBJECTIVES • Maintain a high level of customer service. • Provide assistance at the public counter, over the telephone, or via email. • Implement the City's General Plan and Zoning Ordinance. • Evaluate Planning applications for consistency with City ordinance, General Plan goals and applicable State and Federal regulations. • Coordinate internal review of Planning applications with other City departments. • Conduct environmental review of projects in compliance with California Environmental Quality Act (CEQA) and applicable regional, State and Federal regulations. • Provide technical analysis and recommendations to the Council, Planning Commission and Design Review Committee. • Administer the review of projects including finalizing building permits related to Planning requirements. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $2,412,573 for Current Planning. This represents an increase of $1,208,389 over the FY 2012 -13 Amended Budget. The increase is attributed to Apple 2 Campus special project ($745,000) and Cost Allocation for city services, such as City Channel, Website, HR, City Manager, Finance, IT, etc. A new category appropriation for contingencies has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of their operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. 438 This budget is funded from $1,324,000 in estimated department revenue and a $1,088,573 contribution from the General Fund. SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Apple 2 Campus $ 745,000 $ 745,000 General Fund Apple 2 Campus TOTAL $ 745,000 $ 745,000 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Community Development - Current Planning 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes Licenses and Permits Use of Money and Property Intergovernmental Revenue Charges for Services Fines and Forfeitures Mis ll R ce aneous evenue Interdepartmental Revenue - 1,324,000 TOTAL REVENUE $ - $ - $ - $ 1,324,000 Expenditures Employee Compensation 546,442 596,657 761,017 798,866 Employee Benefits 180,482 236,192 311,267 293,169 Materials 15,252 14,676 18,900 25,857 Contract Services 6,810 Appropriations for Contingent - - - 43,178 Cost Allocatio 51,500 43,600 68,000 100,583 Capital Outlay - - - - Special Projects - - - 745,000 TOTAL EXPENDITURES $ 800,486 $ 891,874 $ 1,204,184 $ 2,412,573 Fund Balance - - - - 439 STAFFING Total current authorized positions - 7.81 There are no recommended changes to the current level of staffing. Total authorized positions - 7.81 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description 7301- Current Planning $579,615 Employee Compensation 5501 Employee Compensation 5502 Employee Compensation 5503 Employee Compensation 5505 Employee Benefits 5600 Employee Benefits 5602 Employee Benefits 5710 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 Materials 6111 Materials 6112 Materials 6121 Materials 6154 Materials 6216 SALARIES FULL TIME SALARIES PART TIME EXCESS MED PAY OVERTIME RETIREMENT SYSTEM PERS 1959 SURV BENE EMPLOYEE BENEFITS HEALTH INSURANCE DENTAL INSURANCE MEDICARE LIFE INSURANCE LONG TERM DISABILITY WORKERS COMPENSATION VISION INSURANCE GEN OFFICE SUPPLIES PRINTING & DUPLICATING SML TOOLS & EQUIPMENT TELEPHONE SERVICE CONFERENCE FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET $472,890 $579,615 $755,339 $765,942 $63,584 $12,918 $0 $25,9601 $3,186 $1,974 $1,678 $9642 $6,782 $2,150 $4,000 $6,0003 $113,664 $155,180 $177,188 $190,260 $84 $0 $0 $0 $0 ($684) $39,568 $04 $38,782 $50,592 $58,242 $67,219 $4,643 $5,974 $6,441 $7,333 $10,569 $9,443 $9,520 $11,120 $3,239 $4,390 $5,650 $5,769 $2,404 $3,041 $4,596 $4,605 $6,240 $7,115 $8,709 $5,3625 $857 $1,141 $1,353 $1,500 $6,115 $5,738 $7,500 $7,2006 $1,000 $87 $1,000 $7007 $0 $0 $0 $5,600" $3,671 $2,848 $4,000 $2,4579 $2,008 $2,889 $3,700 $8,10011 1 Funds 80% of 1.0 FTE Planning Intern 2 Changes due to new methodology in FY 2013 -14. 3 Overtime contingency to meet deadlines. 4 Decreased based on changes in employee healthcare selections. 5 Changes due to new methodology in FY 2013 -14. 6 Decrease due to new methodology in FY 14. Total cost estimate for division supplies allocated throughout all division accounts; 39% of total office supplies budget allocated to this account. Cost estimate for GPA duplication costs. 8 Increase due to new GL line not available in past years. Cost estimate for 80% of total small equipment needs for planning division (20% long -term planning). 9 Actual cost allocation based on three -year trending. 10 Reallocation of expenditures (80% of total cost for conferences for six planners). 440 Materials 6219 MILEAGE REIMBURSEMENT $133 $102 $200 $200 Materials 6226 MEMBERSHIP AND DUES $2,325 $3,012 $2,500 $1,60011 Contract Services 7011 TRAINING $508 $413 $2,500 $4,80012 Contract Services 7013 MAINTENTANCE $0 $0 $0 $6,12013 Contract Services 7014 GENERAL SVC AGMT $6,302 $336 $42,500 $395,00014 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $43,17815 Cost Allocation 8002 IT REIMBURSEMENT $51,500 $43,600 $68,000 $76,471 Cost Allocation 8004 CITY CHANNEL REIMB $0 $0 $0 $14,906 Cost Allocation 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $9,206 Special Project 9327 APPLE 2 CAMPUS $0 $0 $0 $745,00016 DEPARTMENT TOTAL $800,486 $891,874 $1,204,184 $2,412,573 11 Reallocation of expenditures (80% of total cost for membership to professional planning organization for six planners). 12 Reallocation of expenditures (80% of total cost for continuing education for six planners). 13 Allocation of network copier costs among user departments. 14 New line item to account for professional contract services that are cost recovered. 15 Increases in Costs Allocation driven by costs associated with City Channel, Website, HR, City Manager, Finance, IT, etc., being converted from a General Fund budget to an Internal Service Fund resulting in new charges to user departments. 16 Increase due to reallocation of special projects to unique 9000 accounts. 441 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Other Protection MID AND LONG RANGE PLANNING Budget Unit 110 -7302 General Fund PROGRAM OVERVIEW BUDGET AT A GLANCE Total Revenue Total Expenditures Fund Balance CUPERTINO $ 78,000 484,530 General Fund Costs $ 406,530 Total Staffing 1.03 Funded by the General Fund 83.9% The long range planning programs assists the community in preparing, reviewing and amending documents including the General Plan, Specific Plans, conceptual plans, the Municipal Code, including the Zoning Ordinance. Additionally, the program anticipates and evaluates trends, and develops strategies and plans to help the City address change. SERVICE OBJECTIVES • Review and amend the City's General Plan, Housing Element, Municipal Code, including the Zoning Ordinance, Specific, Conceptual and Master Plans. • Ensure that City processes and regulations are in compliance with State and Federal regulations. • Review and implement policies in the General Plan, Housing Element, Zoning Ordinance, Specific, Conceptual and Master Plans. • Coordinate with various regional, State and Federal agencies on projects. • Facilitate the planning and implementation of the City Councils annual community development goals and objectives. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $484,530 for the Mid and Long -range Planning. This represents a decrease of $71,912 under the FY 2012 -13 Amended Budget. The decrease is attributed to lower consulting and professional fee costs this fiscal year. A new category appropriation for contingencies has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of their operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. 442 This budget is funded from $78,000 in estimated department revenue and a $406,530 contribution from the General Fund. SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Housing Element $ $250,000 $ 250,000 General Fund Housing Element N. De Anza $ 15,000 $ 15,000 General Fund Conceptual Plan TOTAL $ 265,000 $ 265,000 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 443 Community Development - Mid and Long Range Planning 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - 78,000 Fines and Forfeitures A - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - TOTAL REVENUE $ - $ - $ - $ 78,000 Expenditures Employee Compensation 118,595 121,369 125,444 131,047 Employee Benefits 45,992 48,298 Materials 35,764 6,329 19,400 5,746 Contract Service 8,297 351,500 508 Appropriations for Contingent - - - 1,225 Cost Allocation 4,800 4,600 11,800 26,204 Capital Outlay - - - - Special Projects - - - 265,000 TOTAL EXPENDITURES $ 224,310 $ 186,587 $ 556,442 $ 484,530 Fund Balance - - - - STAFFING Total current authorized positions -1.03 There are no recommended changes to the current level of staffing. Total authorized positions -1.03 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 444 Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 7302 - Mid/Long -term Planning Employee Compensation 5501 SALARIES FULL TIME $115,795 $120,766 $122,944 $123,807 Employee Compensation 5502 SALARIES PART TIME $2,800 $603 $2,500 $7,240' Employee Benefits 5600 RETIREMENT SYSTEM $26,302 $32,009 $33,266 $34,390 Employee Benefits 5602 PERS 1959 SURV BENE $16 $0 $0 $0 Employee Benefits 5711 HEALTH INSURANCE $9,493 $9,433 $10,021 $9,243 Employee Benefits 5712 DENTAL INSURANCE $955 $954 $965 $965 Employee Benefits 5713 MEDICARE $1,889 $1,796 $1,783 $1,796 Employee Benefits 5714 LIFE INSURANCE $680 $677 $752 $752 Employee Benefits 5715 LONG TERM DISABILITY $506 $506 $867 $749 Employee Benefits 5716 WORKERS COMPENSATION $481 $434 $441 $7072 Employee Benefits 5717 VISION INSURANCE $177 $183 $203 $198 Materials 6111 GEN OFFICE SUPPLIES $9,605 $2,960 $8,900 $1,0003 Materials 6121 SML TOOLS & EQUIPMENT $0 $0 $0 $1,4004 Materials 6154 TELEPHONE SERVICE $534 $508 $1,000 $5465 Materials 6216 CONFERENCE $4,446 $2,861 $3,500 $2,4006 Materials 6226 MEMBERSHIP AND DUES $0 $0 $0 $4007 Materials 6229 GREEN BLDG CERTIFICATION $21,179 $0 $6,000 $0" Contract Services 7011 TRAINING $38 $0 $1,500 $1,2009 Contract Services 7013 MAINT OF EQUIP $0 $0 $0 $80810 Contract Services 7014 GENERAL SVC AGMT $24,614 $8,297 $350,000 $4,50011 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $1,22512 Cost Allocation 8002 IT REIMBURSEMENT $4,800 $4,600 $11,800 $10,084 Cost Allocation 8004 CITY CHANNEL REIMB $0 $0 $0 $14,90613 Cost Allocation 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $1,21414 Special Project 9330 HOUSING ELEMENT $0 $0 $0 $250,00015 Special Project 9335 N. DEANZA $0 $0 $0 $15,00016 DEPARTMENT TOTAL $224,310 $186,587 $556,442 $484,530 1 Funds 20% of 1.0 FTE Planning Intern. 2 Changes due to new in methodology in FY 2013 -14. 3 Decrease due to new methodology in FY 14. Total cost estimate for division supplies allocated throughout all division accounts; 10% of total office supplies budget allocated to this account. 4 Increase due to new GL line not available in past years. Cost estimate for 20% of total small equipment needs for planning division. 5 Actual cost allocation based on three -year trending. 6 20% of total cost for conferences for six planners (80% in current planning budget). 7 20% of total cost for membership to professional planning organization for six planners (80% in current planning budget). 8 Project complete. 9 20% of total cost for continuing education for six planners (80% in current planning budget). 10 Allocation of network copier costs among user departments. 11 Decrease due to reallocation of special projects to unique 9000 accounts. 12 Increases in Costs Allocation driven by costs associated with City Channel, Website, HR, City Manager, Finance, IT, etc., being converted from a General Fund budget to an Internal Service Fund resulting in new charges to user departments. 13 See Footnote 12. 14 See Footnote 12. 15 Increase due to reallocation of special projects to unique 9000 accounts. 16 See Footnote 15. 445 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways PLANNING /RDA SUCCESSOR AGENCY - SUCCESSOR AGENCY Budget Unit 110 -7304 General Fund CUPERTINO BUDGET AT A GLANCE To to 1 Re ve nue $ To to 1 Expenditures Fund Ba la nc e General Fund Costs $ Total Staffing Funded by the GeneraIFund 0.0 PROGRAM OVERVIEW In Fiscal Year 2013 -2014 this program was completed. Prior year actual costs are included to provide historical costs. Once all prior year actuals are $0 this program will be removed from the budget. 446 Community Development - Successor Agency 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - Use of Money and Property - - - Intergovernmental Revenue - - - Charges for Services - - - - Fines and Forfeitures A - - Miscellaneous Revenue - - - - Interdepartmental Revenue - TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation 148,063 145,264 39,126 - Employee Benefits E=k.- 48,017 60,787 - Materials 226,466 31,352 - - Contract Service 42,354 190,569 ?A ?A4 - Appropriations for Contingent - - - - Cost Allocation Capital Outlay 720,080 635,000 635,000 - Special Projects * - TOTAL EXPENDITURES $ 1,184,980 $ 1,038,529 $ 761,177 $ - Fund Balance - - - - STAFFING There is no staffing associated with this program. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 447 Category Acct Account Description 7304 Employee Compensation 5501 Employee Compensation 5502 Employee Benefits 5600 Employee Benefits 5602 Employee Benefits 5710 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 Materials 6216 Materials 6226 Materials 6329 Materials 6335 Contract Services 7014 Special Project 9300 SALARIES FULL TIME SALARIES PART TIME RETIREMENT SYSTEM PERS 1959 SURV BENE EMPLOYEE BENEFITS HEALTH INSURANCE DENTAL INSURANCE MEDICARE LIFE INSURANCE LONG TERM DISABILITY WORKERS COMPENSATION VISION INSURANCE CONFERENCE MEMBERSHIP AND DUES GENERAL MISCELLANEOUS PASS -THRU EXPENDITURE GENERAL SVC AGMT FACILITY IMPROVEMENTS DEPARTMENT TOTAL 448 FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET $148,039 $138,069 $39,126 $0 $24 $7,194 $0 $0 $33,107 $138 $44,409 $0 $14 $0 $0 $0 $0 $35,541 $0 $0 $10,000 $482 $10,241 $0 $895 $34 $974 $0 $2,120 $79 $2,380 $0 $692 $26 $824 $0 $494 $20 $1,165 $0 $530 $19 $589 $0 $165 $6 $205 $0 $1,027 $0 $0 $0 $2,110 $0 $0 $0 $26,502 $0 $0 $0 $196,826 $31,352 $0 $0 $42,355 $190,569 $26,264 $0 $720,080 $635,000 $635,000 $0 $1,184,980 $1,038,529 $761,177 $0 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Other Protection ADMINISTRATION- ANNEXATIONS Budget Unit 110 -7305 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $ Total Expenditures 52,778 Fund Balance - General Fund Costs $ 52,778 Total Staffing - Funded by the General Fund 100% This is a new program in FY 2013 -14 created to account for annexations of property into /out of City limits. SERVICE OBJECTIVES • Identify and process annexations FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $52,778 for Planning Annexations. This new program will cover the cost related to the annexation of one property. A contingency category has also been added. This category represents a reserve for each department that is equal to 10% of their operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from a $52,778 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 449 Community Development - Annexations 2010 -2011 Category Actual Revenue Taxes - Licenses and Permits - Use of Money and Property - Inte rgove rnme ntal Revenue - Charge s for Services - Fines and Forfeitures - Miscellaneous Revenue - Interdepartmental Revenue - TOTAL REVENUE $ - $ Expenditures Employee Compensation - Employee Benefits Materials - Contract Service Appropriations for Contingent - Cost Allocation Capital Outlay - Special Projects TOTAL EXPENDITURES $ - $ Fund Balance - STAFFING There is no staffing associated with this program. 2012 -2013 2013 -2014 2011 -2012 Amended Final Adopted Actual Budget Budget 47,980 - - 4,798 $ - $ 52,778 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 450 Category 7305 Contract Services Appr for Contingency Acct Account Description FY11 FY12 ACTUAL ACTUAL 7014 GENERAL SVC AGMT $0 $0 7197 APPR FOR CONTINGENCY $0 $0 DEPARTMENT TOTAL $2,184,979 $1,253,463 FY13 AMENDED BUDGET $0 $0 $761,177 FY 2013 -14 ADOPTED BUDGET $47,980 $4,7981 $52,778 I A new category Appropriation for Contingency has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of their operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. 451 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Other Protection PLANNING /RDA SUCCESSOR AGENCY - ECONOMIC DEVELOPMENT Budget Unit 110 -7306 General Fund BUDGET AT A GLANCE TotalRevenue To to 1 Expenditures Fund Ba la nc e CUPERTINO General Fund Costs $ Total Staffing - Funded by the General Fund 0.0% PROGRAM OVERVIEW In Fiscal Year 2013 -2014 this program was transferred to the Administrative Division - City Manager as part of a citywide reorganization. A complete discussion of this program can be found in the Administration budget section. 452 Community Development- Economic Development 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - Use of Money and Property - - - Intergovernmental Revenue - - - Charges for Services - - - - Fines and Forfeitures A - Miscellaneous Revenue - - - - Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation 121,120 46,867 192,114 - Employee Benefits 41,323 23,631 47.073 - Materials 36,670 9,640 27,300 - Contract Service 5,675 Appropriations for Contingent - - - - Cost Allocation - Capital Outlay - - - - Special Projects - - TOTAL EXPENDITURES $ 200,072 $ 85,813 $ 303,487 $ - Fund Balance - - - - STAFFING Total current authorized positions -.60 One Economic Development Manager was transferred to the Administrative Division - City Manager, Economic Development Program. Total authorized positions - 0.0 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 453 Category Acct Account Description 7306 Economic Development 2 Employee Compensation 5501 Employee Compensation 5502 Employee Compensation 5505 Employee Benefits 5600 Employee Benefits 5602 Employee Benefits 5710 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 Materials 6111 Materials 6112 Materials 6216 Materials 6219 Materials 6225 Materials 6226 Contract Services 7014 Cost Allocation 8002 SALARIES FULL TIME SALARIES PART TIME OVERTIME RETIREMENT SYSTEM PERS 1959 SURV BENE EMPLOYEE BENEFITS HEALTH INSURANCE DENTAL INSURANCE MEDICARE LIFE INSURANCE LONG TERM DISABILITY WORKERS COMPENSATION VISION INSURANCE GEN OFFICE SUPPLIES PRINTING & DUPLICATING CONFERENCE MILEAGE REIMBURSEMENT CHAMBER OF COMMERCE MEMBERSHIP AND DUES GENERAL SVC AGMT IT REIMBURSEMENT DEPARTMENT TOTAL FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET $114,489 $46,867 $168,114 $0 $5,067 $0 $24,000 $0 $1,564 $0 $0 $0 $25,968 $17,050 $31,505 $0 $15 $0 $0 $0 $0 ($4,101) $0 $0 $9,292 $6,437 $8,676 $0 $921 $637 $938 $0 $2,068 $1,279 $2,606 $0 $712 $489 $792 $0 $515 $353 $821 $0 $1,662 $1,365 $1,538 $0 $170 $122 $197 $0 $1,412 $206 $1,000 $0 $2,418 $0 $2,500 $0 $3,650 $30 $3,000 $0 $733 $99 $800 $0 $17,305 $9,305 $17,500 $0 $11,152 $0 $2,500 $0 $959 $5,675 $25,000 $0 $0 $0 $12,000 $0 $200,072 $85,813 $303,487 $0 2 The Economic Development division has been transferred to the City Manager's Office. 454 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Other Protection HOUSING SERVICES- CDBG GENERAL ADMINISTRATION Budget Unit 260 -7401 Special Revenue PROGRAM OVERVIEW BUDGET AT A GLANCE To to 1 Re ve nue Total Expenditures Fund Ba la nc e CUPERTINO $ 153,078 140,927 (81,103) General Fund Costs $ 68,952 Total Staffing 0.43 %Funded by the General Fund 48.9% The General Administration of the Community Development Block Grant (CDBG) federal entitlement program consists of the overall program administration costs, including staff time and employee benefits. The CDBG program is a federal entitlement program which serves low and very -low income Cupertino residents. SERVICE OBJECTIVES • Prepare and submit an Annual Plan yearly to the Department of Housing and Urban Development (HUD). • Prepare and submit CAPER on annual basis to HUD. • Prepare and submit to HUD a Consolidated Plan every 5 -7 years. • Meet quarterly with Santa Clara County CDBG Coordinators. • Conduct two public hearings per year to allocate CDBG funding. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $140,927 for Housing Services -CDBG General Administration. This represents an increase of $77,996 over the FY13 Amended Budget. The increase is attributed to Cost Allocation for city services such as City Channel, Website, HR, City Manager, Finance, IT, etc. A new appropriation for contingencies has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of their operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. 455 This budget is funded from $153,078 in estimated department revenue, $38,975 in grant revenue, and a $68,952 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Community Development- Housing CDBG STAFFING Total current authorized positions - 0.43 There are no recommended changes to the current level of staffing. Total authorized positions - 0.43 456 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - 33,000 Inte rgovernmental Revenue - - - 120,078 Charges for Services - - - - Fines and Forfeitures - Miscellaneous Revenue - - - - Interdepartmental Revenue ' TOTAL REVENUE $ - $ - $ - $ 153,078 Expenditures Employee Compensation 77,462 53,023 44,944 45,389 Employee Benefit 27,474 20,974 17,987 18,344 Materials 13,602 7,172 - 7,156 Contract Services - Appropriations for Contingenc, - - - 749 Cost Allocatio - 68,952 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES $ 118,538 $ 81,169 $ 62,931 $ 140,927 Fund Balance - - - (81,103) STAFFING Total current authorized positions - 0.43 There are no recommended changes to the current level of staffing. Total authorized positions - 0.43 456 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 7401 Community Development Grant CDBG (260 -7401) Employee Compensation 5501 SALARIES FULL TIME $77,462 $53,023 $44,944 $45,389 Employee Benefits 5600 RETIREMENT SYSTEM $17,763 $14,153 $12,159 $12,607 Employee Benefits 5602 PERS 1959 SURV BENE $13 $0 $0 $0 Employee Benefits 5711 HEALTH INSURANCE $6,446 $4,527 $3,870 $3,684 Employee Benefits 5712 DENTAL INSURANCE $701 $496 $404 $404 Employee Benefits 5713 MEDICARE $1,103 $810 $652 $658 Employee Benefits 5714 LIFE INSURANCE $542 $380 $341 $341 Employee Benefits 5715 LONG TERM DISABILITY $280 $229 $315 $272 Employee Benefits 5716 WORKERS COMPENSATION $496 $284 $161 $295 Employee Benefits 5717 VISION INSURANCE $130 $95 $85 $83 Materials 6111 GEN OFFICE SUPPLIES $287 $1 $0 $0 Materials 6206 GRANT EXPENDITURES $13,315 $7,156 $0 $7,156' Materials 6216 CONFERENCE $0 $15 $0 $0 Contract Services 7013 MAINT OF EQUIP $0 $0 $0 $337 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $7492 Cost Allocation 8002 IT REIMBURSEMENT $0 $0 $0 $3,4703 Cost Allocation 8004 CITY CHANNEL REIMB $0 $0 $0 $29,812 Cost Allocation 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $507 Cost Allocation 8006 CC CAP ALLOCATION $0 $0 $0 $1,1494 Cost Allocation 8007 CM CAP ALLOCATION $0 $0 $0 $1,679 Cost Allocation 8008 ENV AFFAIRS CAP ALLO $0 $0 $0 $531 Cost Allocation 8009 ECON DEV CAP ALLO $0 $0 $0 $408 Cost Allocation 8016 CITY CLERK CAP ALLOC $0 $0 $0 $5,338 Cost Allocation 8017 CITY ATTORNEY CAP ALLOC $0 $0 $0 $20,054 Cost Allocation 8018 PUBLIC AFFAIRS CAP ALLOC $0 $0 $0 $824 Cost Allocation 8019 DISASTER PREP CAP ALLOC $0 $0 $0 $277 Cost Allocation 8022 ADMIN SERV CAP $0 $0 $0 $1,279 Cost Allocation 8023 FINANCE CAP ALLOC $0 $0 $0 $2,424 Cost Allocation 8024 HUMAN RESOURCES CAP $0 $0 $0 $1,200 DEPARTMENT TOTAL $118,538 $81,169 $62,931 $140,927 3 Reflects actual costs 2 A new category Appropriation for Contingency has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of their operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. 3 Prior approval from HUD is required to allocate CAP /ISF charges. These charges will be funded through a General Fund transfer and no grant funds will be used for this expense. 4 New cost allocation charges related to indirect /overhead costs from General Fund service departments. 457 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Other Protection HOUSING SERVICES- CDBG PROGRAM - CAPITAL GRANTS Budget Unit 260 -7403 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE TotaIRevenue $ 147,362 To to 1 Expe nditure s 214,214 Fund Balance - General Fund Costs $ 66,852 Total Staffing - % Funded by the General Fund 31.2% This portion of the CDBG program encompasses grants /loans to non - profit developers and agencies to purchase land /units for affordable housing. SERVICE OBJECTIVES • Issue RFP on an annual basis for affordable housing development projects. • Make funding recommendations to Housing Commission and City Council. • Coordinate entitlement process with Planning Division for affordable development projects. • Monitor project progress of grantees through construction phase. • Coordinate CEQA /NEPA process for all affordable developments. • Review quarterly reports from developers and enter data into HUD IDIS program. • Coordinate preparation of all grant /loan agreements, Deeds of Trust, Promissory Notes and Regulatory Agreements. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $214,214 for the Housing Services - CDBG Program - Capital Grants. This represents an increase $80,249 over the FY 2012 -13 Amended Budget. The increase is attributed to Cost Allocation for city services, such as City Channel, Website, HR, City Manager, Finance, IT, etc. A new category appropriation for contingencies has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of their operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. 458 This budget is funded from $147,362 in grant revenue and a $66,852 General Fund contribution. While sufficient CDBG grant revenue is available to cover expenditures, the City needs to secure prior approval from the Department of Housing and Urban Development (HUD) for its Cost Allocation charges. Therefore, these charges are being covered by the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Community Development- Affordable Housing - Capital Grants 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes Licenses and Permits Use of Money and Property intergovernmental Revenue - - - 147,362 Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - Interdepartmental Revenue - TOTAL REVENUE $ - $ - $ - $ 147,362 Expenditures Employee Compensation - - - - .EMIaee Benefits Materials 606,834 170,715 133,965 133,965 Contract Services Appropriations for Contingenc, - - - 13,397 Cost Allocatio - 66,852 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES $ 606,834 $ 170,715 $ 133,965 $ 214,214 Fund Balance - - - - 459 STAFFING There is no staffing associated with this program. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 7403 - Affordable Housing (260 -7403) Materials 6206 GRANT EXPENDITURES $606,834 $170,715 $133,965 $133,965 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $13,3971 Cost Allocation 8006 CC CAP ALLOCATION $0 $0 $0 $10,144 Cost Allocation 8007 CM CAP ALLOCATION $0 $0 $0 $7,1522 Cost Allocation 8008 ENV AFFAIRS CAP ALLO $0 $0 $0 $2,273 Cost Allocation 8009 ECON DEV CAP ALLO $0 $0 $0 $1,737 Cost Allocation 8017 CITY ATTORNEY CAP ALLOC $0 $0 $0 $20,054 Cost Allocation 8018 PUBLIC AFFAIRS CAP ALLOC $0 $0 $0 $7,272 Cost Allocation 8019 DISASTER PREP CAP ALLOC $0 $0 $0 $2,450 Cost Allocation 8022 ADMIN SERV CAP $0 $0 $0 $5,445 Cost Allocation 8023 FINANCE CAP ALLOC $0 $0 $0 $10,325 DEPARTMENT TOTAL $606,834 $170,715 $133,965 $214,214 1 A new category Appropriation for Contingency has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of their operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. 2 Prior approval from HUD is required to allocate CAP /ISF charges. These charges will be funded through a General Fund transfer and no grant funds will be used for this expense. 460 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Other Protection HOUSING SERVICES- CDBG PUBLIC SERVICE GRANTS Budget Unit 260 -7404 General Fund PROGRAM OVERVIEW BUDGET AT A GLANCE Total Revenue Tota 1 Expenditures Fund Balance Total Staffing LIU J =1 ;4111 kilo $ 42,560 42,560 General Fund Costs $ %Funded by the General Fund 0.0% Fifteen percent of the City of Cupertino's CDBG entitlement is reserved for grants to nonprofit agencies serving low and very low income Cupertino residents. The agencies provide food, job training, emergency housing, legal assistance, etc. SERVICE OBJECTIVES • On a quarterly basis, monitor grants, disburse funding, and collect demographic information from each sub - recipient awarded funding through this program. • On a bi- annual basis, issue RFP for grants, review grant applications, make funding recommendations. • Make presentation to City Council on funding recommendations. • On an annual basis, prepare grant agreement or amend grant agreement for each grantee. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $42,560 for the Housing Services - CDBG Public Service Grants. This represents the same amount as the FY 2012 -13 Amended Budget with no increase or decrease. A new category appropriation for contingencies has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of their operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from $42,560 in grant revenue. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 461 Community Development- CDBG Public Service Grants 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - Use of Money and Property - - - - Intergovernmental Revenue - - - 42,560 Charges for Services - - - - Fines and Forfeitures A - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - TOTAL REVENUE $ - $ - $ - $ 42,560 Expenditures Employee Compensation Employee Benefits - Materials 46,835 82,237 42,560 42,560 Contract Service Appropriations for Contingenc, - - - - Cost Allocation Capital Outlay - - - - Special Projects - - TOTAL EXPENDITURES $ 46,835 $ 82,237 $ 42,560 $ 42,560 Fund Balance - - - - STAFFING There is no staffing associated with this program. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description 7404 - Public Service Grants (260 -7404) Materials 6206 GRANT EXPENDITURES DEPARTMENT TOTAL 462 FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET $46,835 $82,237 $42,560 $42,560 $46,835 $82,237 $42,560 $42,560 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Other Protection HOUSING SERVICES- AFFORDABLE HOUSING -BMR Budget Unit 265 -7405 General Fund PROGRAM OVERVIEW BUDGET AT A GLANCE Total Revenue CUPERTINO $ 112,000 Tota 1 Expenditures 329,972 Fund Balance 141,972 General Fund Costs $ 76,000 Total Staffing 0.25 Funded by the General Fund 23.0% This program covers administration of the Below Market Rate (BMR) program. SERVICE OBJECTIVES • Contract with West Valley Community Services (WVCS) on an annual basis. • Prepare and monitor agreement for services between the City of Cupertino and WVCS. • Review quarterly reports submitted by WVCS. • Process quarterly reimbursement requests from WVCS. • Provide technical assistance to WVCS in the administration of the BMR program. • Review lot book reports prepared by independent contractor for each of the ownership BMR units in the BMR program. • Review and maintain "Policy and Procedures Manual for Administering Deed Restricted Affordable Housing Units." • Review and maintain Inclusionary Housing Program Manual. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $329,972 for the Housing Services - Affordable Housing. This represents an increase $45,828 over the FY 2012 -13 Amended Budget. The increase is attributed to the Housing Element special project. A new category appropriation for contingencies has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of their operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from $112,000 in estimated department revenue, a $76,000 General Fund contribution and $141,972 in BMR Housing fund balance. 463 SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Housing Element $ 109,000 $ 76,000 $ 33,000 General Fund Fund Balance Housing Element TOTAL $ 109,000 1 $ 109,000 - - - 12,000 Intergovernmental Revenue The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Community Development - BMR Housing TOTAL REVENUE $ 2012 -2013 2013 -2014 - $ 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - 100,000 Licenses and Permits - - - - Use of Money and Property - - - 12,000 Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE $ - $ - $ - $ 112,000 Expenditures Employee Compensation 16,957 23,431 24,670 24,561 Employe Ben 8,567 10,074 10,165 Materials 109,388 101,704 156,400 133,246 Contract Servic 90,700 53,000 Appropriations for Contingent - - - - 2,300 - Capital Outlay - - - - Special Projects - - - 109,000 TOTAL EXPENDITURES $ 184,416 $ 177,144 $ 284,144 $ 329,972 Fund Balance - - - 141,972 464 STAFFING Total current authorized positions - 0.25 There are no recommended changes to the current level of staffing. Total authorized positions - 0.25 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 465 Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 7405 - BMR Housing (265 -7405) Employee Compensation 5501 SALARIES FULL TIME $12,914 $21,219 $24,670 $24,561 Employee Compensation 5502 SALARIES PART TIME $4,043 $2,212 $0 $0 Employee Benefits 5600 RETIREMENT SYSTEM $2,944 $5,670 $6,675 $6,823 Employee Benefits 5602 PERS 1959 SURV BENE $2 $0 $0 $0 Employee Benefits 5711 HEALTH INSURANCE $1,225 $1,821 $2,305 $2,195 Employee Benefits 5712 DENTAL INSURANCE $128 $195 $235 $235 Employee Benefits 5713 MEDICARE $508 $502 $358 $356 Employee Benefits 5714 LIFE INSURANCE $91 $143 $190 $190 Employee Benefits 5715 LONG TERM DISABILITY $125 $123 $173 $147 Employee Benefits 5716 WORKERS COMPENSATION $62 $84 $89 $1721 Employee Benefits 5717 VISION INSURANCE $24 $37 $49 $48 Materials 6111 GEN OFFICE SUPPLIES $3,028 $2,252 $4,500 $2,5002 Materials 6154 TELEPHONE SERVICE $0 $0 $0 $5463 Materials 6216 CONFERENCE $926 $0 $1,000 $2,8004 Materials 6226 MEMBERSHIP AND DUES $1,604 $1,414 $900 $2,4005 Materials 6326 SPECIAL DEPARTMENTAL EXP $103,830 $98,038 $150,000 $125,0006 Materials 6326 SPECIAL DEPARTMENTAL EXP $0 ($8) $0 $0 Contract Services 7011 TRAINING $0 $0 $700 $5007 Contract Services 7014 GENERAL SVC AGMT $22,962 $13,442 $45,000 $7,500" Contract Services 7075 LEGAL COSTS $0 $0 $15,000 $15,000 Contract Services 7105 RENTAL MEDIATION SERVICE $30,000 $30,000 $30,000 $30,000 Cost Allocation 8002 IT REIMBURSEMENT $0 $0 $2,300 $0 Special Project 9330 HOUSING ELEMENT $0 $0 $0 $109,0009 DEPARTMENT TOTAL $184,416 $177,144 $284,144 $329,972 3 Changes due to new methodology in FY 2013 -14. 2 Decrease due to new methodology in FY 14. Total cost estimate for division supplies allocated throughout all division accounts; 25% of total office supplies budget allocated to this account. 3 Actual cost allocation based on three -year trending. 4 Actual cost for Housing Planner to attend two state planning conferences. 5 Actual cost for Housing Planner dues to six professional organizations. 6 (To be called Third Party Administration) - Support for West Valley Community Services ($100,000) and Housing Trust ($25,000) 7 Actual cost of continuing education for Housing Planner. 8 Actual cost of data service contracts. 9 Increase due to reallocation of special projects to unique 9000 accounts. 466 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Other Protection HOUSING SERVICES- HUMAN SERVICES GRANTS Budget Unit 110 -7406 General Fund BUDGET AT A GLANCE To to 1 Re ve nue Total Expenditures Fund Balance CUPERTINO 41,000 General Fund Costs $ 41,000 Total Staffing - %Fundedby the General Fund 100.0% PROGRAM OVERVIEW The City of Cupertino sets aside $41,000 from its General Fund for non - profit agencies providing services to Cupertino low and very -low income. SERVICE OBJECTIVES • On a quarterly basis, monitor grants, disburse funding, and collect demographic information from each sub - recipient of this program. • On a bi- annual basis, issue RFP for grants, review grant applications, and make funding recommendations. • Present to City Council on funding recommendations. • On an annual basis, prepare or amend grant agreement for each grantee. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $41,000 for the Housing Services - Human Services Grants. This represents the same amount as the FY 2012 -13 Amended Budget with no increase or decrease. This budget is funded entirely from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 467 Community Development- Human Services Grants 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charge s for Services - - - - Fines and Forfeitures A - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation - - - - Employee Benefits - - - Materials - - - - Contract Service 36,870 41,000 41,000 Appropriations for Contingenc, - - - - Cost Allocation - - - Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES $ 35,565 $ 36,870 $ 41,000 $ 41,000 Fund Balance - - - - STAFFING There is no staffing associated with this program. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description 7406 - Human Service Grants (110 -7406) Contract Services 7102 I LIMAN SERVICE PROGRAM DEPARTMENT TOTAL 468 FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET $35,565 $36,870 $41,000 $41,000 $35,565 $36,870 $41,000 $41,100 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways HOUSING SERVICES - CDBG ARRA GRANTS Budget Unit 260 -7407 Special Revenue PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE TotalRevenue $ To to 1 Expenditures Fund Ba la nc e General Fund Costs $ Total Staffing Funded by the General Fund N/A In Fiscal Year 2011 -12 this program was completed. Prior year actual costs are included to provide historical costs. Once all prior year actuals are $0 this program will be removed from the budget. 469 Community Development - CDBG ARRA 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charge s for Services - - - - Fines and Forfeitures A - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation - - - - Employee Benefits Materials 94,512 15,906 - - Contract Service Appropriations for Contingent - - - - Cost Allocation - - - Capital Outlay - - - - Special Projects - - - TOTAL EXPENDITURES $ 94,512 $ 15,906 $ - $ - Fund Balance - - - - STAFFING There is no staffing associated with this program. 470 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 7407 — ARRA' Materials 6206 GRANT EXPENDITURES $94,512 $15,906 $0 $0 DEPARTMENT TOTAL $94,512 $15,906 $0 $0 1 Account closed 471 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Other Protection BUILDING- GENERAL BUILDING Budget Unit 110 -7501 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE To to 1 Revenue $1,183,000 To to 1 Expe nditure s 825,551 Fund Balance (357,449) General Fund Costs $ Total Staffing 5.55 Funded by the General Fund 0.0 The General Building program protects residents of Cupertino by enforcing standards to safeguard life, health, safety and welfare of residents, workers, and visitors to Cupertino through effective administration and enforcement of adopted codes and ordinances, which regulate the design, construction, use, occupancy, location and maintenance of all buildings and structures. SERVICE OBJECTIVES • Provide efficient and friendly service that will assist customers with their building permit goals and objectives; continue to streamline the workflow process to provide efficient and friendly customer service. • Work proactively to enhance the public interface and information systems. • Continue efforts to create a more effective records management system and land use data system using Geographic Information System (GIS). • Increase staff knowledge through in -house training, meetings and seminars. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $825,551 for the General Building division. This represents an increase of $53,703 over the FY 2012 -13 Amended Budget. The increase is attributed to Cost Allocation for city services, such as City Channel, Website, HR, City Manager, Finance, IT, etc. A new category appropriation for contingencies has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of their operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. 472 This budget is funded from $1,183,000 in estimated department revenue with $357,449 falling to the General Fund's fund balance. This balance will be classified as an assigned fund balance for use specifically by this program. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Community Development- General Building 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes Licenses and Permits - - - 1,183,000 Use of Money and Property Intergovernmental Revenue Charges for Services Fines and Forfeitures Miscellaneous Revenue Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ 1,183,000 Expenditures Employee Compensation 388,333 407,824 445,869 494,363 .EMIaee Benefits 146,685 Z- 159,155 186,229 193,771 Materials 32,908 32,502 24,800 24,873 Contract Services 9,423 34,831 2,400 7,549 Appropriations for Contingent - - - 3,242 Cost Allocatio 169,790 293,220 112,550 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES $ 747,139 $ 927,532 $ 771,848 $ 825,551 Fund Balance - - - (357,449) 473 STAFFING Total current authorized positions - 5.5 FTE There are no recommended changes to the current level of staffing. Total authorized positions - 5.55 FTE 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description 7501- General Building $401,337 Employee Compensation 5501 Employee Compensation 5502 Employee Compensation 5503 Employee Compensation 5505 Employee Benefits 5600 Employee Benefits 5602 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 Materials 6111 Materials 6121 Materials 6154 Materials 6216 Materials 6219 Materials 6226 SALARIES FULL TIME SALARIES PART TIME EXCESS MED PAY OVERTIME RETIREMENT SYSTEM PERS 1959 SURV BENE HEALTH INSURANCE DENTAL INSURANCE MEDICARE LIFE INSURANCE LONG TERM DISABILITY WORKERS COMPENSATION VISION INSURANCE GEN OFFICE SUPPLIES SML TOOLS & EQUIPMENT TELEPHONE SERVICE CONFERENCE MILEAGE REIMBURSEMENT MEMBERSHIP AND DUES FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET $388,333 $401,337 $444,626 $473,819 $2,291 $2,284 $0 $14,0001 $2,006 $1,491 $1,243 $5442 $2,848 $2,712 $0 $6,0003 $88,262 $105,240 $120,308 $131,613 $70 $0 $0 $0 $31,603 $34,003 $41,900 $39,618 $4,203 $4,250 $4,741 $5,210 $4,874 $5,004 $5,439 $5,842 $2,676 $2,777 $3,524 $3,762 $2,172 $2,025 $3,128 $2,849 $4,903 $5,044 $6,193 $3,8114 $777 $812 $996 $1,066 $13,491 $23,757 $13,000 $4,0005 $0 $0 $0 $12,0006 $5,162 $4,891 $6,000 $4,1737 $3,370 $2,849 $3,000 $4,000" $0 $0 $300 $2009 $10,885 $1,005 $2,500 $50011 10.5 FTE Records archive /conversion intern. 2 Changes due to new methodology in FY 2013 -14. 3 Overtime contingency to meet deadlines. 4 Changes due to new methodology in allocating Workers' Compensation charges in FY 2013 -14. 5 Decrease due to new methodology in FY 14. Total cost estimate for division supplies allocated throughout all division accounts; 40% of total office supplies budget allocated to this account. 6 Increase due to new GL line not available in past years. Cost estimate for 46% of total small equipment needs for building division. 7 Actual cost allocation based on three -year trending. s Actual cost for the Building Official to attend one national planning conference and one state planning conference. 9 Contingency for mileage reimbursement if city vehicle not available. 10 Actual cost for dues to four professional organizations for the Building Official. 474 Contract Services 7011 TRAINING $2,985 $2,221 $2,400 $3,20011 Contract Services 7013 MAINT OF EQUIP $0 $0 $0 $4,34912 Contract Services 7014 GENERAL SVC AGMT $6,438 $32,610 $0 $0 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $3,24213 Cost Allocation 8001 EQUIPMENT $19,190 $25,720 $31,350 $27,840 Cost Allocation 8002 IT REIMBURSEMENT $150,600 $267,500 $81,200 $52,46514 Cost Allocation 8004 CITY CHANNEL REIMB $0 $0 $0 $14,906 Cost Allocation 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $6,542 DEPARTMENT TOTAL $747,139 $927,532 $771,848 $825,551 11 Actual cost for continuing education for the Building Official, permit technicians, administrative clerk, and office assistant. 12 Increase due to new methodology in FY 14. Allocation for maintenance contracts for copier, printer, and other equipment. 13 A new category Appropriation for Contingency has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of their operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. 14 Increases in Costs Allocation driven by costs associated with City Channel, Website, HR, City Manager, Finance, IT, etc., being converted from a General Fund budget to an Internal Service Fund resulting in new charges to user 475 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Other Protection BUILDING- CONSTRUCTION PLAN CHECKING Budget Unit 110 -7502 General Fund PROGRAM OVERVIEW Lain 2:13 11 BUDGET AT A GLANCE Total Revenue $ 950,000 Total Expenditures 1,039, 730 Fund Balance - General Fund Costs $ 89,730 Total Staffing 1.65 % Funded by the General Fund 8.6% The Building Plan Check program is responsible for the timely and accurate review and approval of plans and specifications for all residential, commercial and industrial permit applications for buildings and structures to ensure the proposed design meets or exceeds the minimum life safety, plumbing, mechanical, electrical, accessibility, energy and structural safety standards of all governing codes. SERVICE OBJECTIVES • Provide a streamlined building plan review system that will ensure plans comply with all applicable state and local codes and ordinances. • Continue to streamline the internal application processing system and permit review process. • Confer with design professionals on project application and pre - application meetings. • Provide general code information for property owners, design professionals, developers, contractors and the general public. • Assist building inspectors in difficult or unusual code interpretation as it applies to various buildings and structures. • Assist in training of building inspectors and permit technicians in conducting residential and minor commercial plan review. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $1,039,730 for Building Construction Plan Checking. This represents an increase of $517,695 under the FY 2012 -13 Amended Budget. The increase is mostly attributed to the Apple Campus 2 ($400,000) and Main Street ($165,000) 476 special projects. A new category appropriation for contingencies has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of their operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from $950,000 in estimated department revenue and a $89,730 contribution from the General Fund. Special Project I Appropriations Revenue I Funding Source I Description Plan Checking $ 165,000 $ 165,000 Department Main Street $ 400,000 $ 400,000 Revenue- Apple 2 Campus Licenses and Permits TOTAL 1 $ 565,000 1 $ 565,000 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 477 Community Development - Construction Plan Checking 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - 950,000 Use of Money and Property - - - - Intergovernmental Revenue - - - Charges for Services - - - - Fines and Forfeitures A - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - TOTAL REVENUE $ - $ - $ - $ 950,000 Expenditures Employee Compensation 174,241 176,907 181,093 185,340 Employee Benefits 72,438 EL 71,592 73,775 Materials 267 254 350 5,573 Contract Service 252,000 174,493 Appropriations for Contingent - - - 18,007 Cost Allocatio IUU VUU 17,000 Capital Outlay - - - - Special Projects - - - 565,000 TOTAL EXPENDITURES $ 351,070 $ 440,711 $ 522,035 $ 1,039,730 Fund Balance - - - - STAFFING Total current authorized positions -1.65 FTE There are no recommended changes to the current level of staffing. Total authorized positions -1.65 FTE 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 478 Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 7502 - Construction Plan Check Employee Compensation 5501 SALARIES FULL TIME $169,749 $174,973 $177,850 $184,796 Employee Compensation 5503 EXCESS MED PAY $1,972 $1,491 $1,241 $5441 Employee Compensation 5505 OVERTIME $2,520 $442 $2,000 $02 Employee Benefits 5510 EMPLOYEE AGENCY SERV $0 $4,128 $0 $0 Employee Benefits 5600 RETIREMENT SYSTEM $39,094 $46,496 $48,123 $51,331 Employee Benefits 5602 PERS 1959 SURV BENE $26 $0 $0 $0 Employee Benefits 5711 HEALTH INSURANCE $12,543 $13,664 $14,723 $14,348 Employee Benefits 5712 DENTAL INSURANCE $1,557 $1,564 $1,549 $1,549 Employee Benefits 5713 MEDICARE $2,497 $2,508 $2,579 $2,680 Employee Benefits 5714 LIFE INSURANCE $1,198 $1,196 $1,307 $1,307 Employee Benefits 5715 LONG TERM DISABILITY $895 $846 $1,247 $1,110 Employee Benefits 5716 WORKERS COMPENSATION $1,696 $1,738 $1,740 $1,1333 Employee Benefits 5717 VISION INSURANCE $288 $299 $326 $317 Materials 6111 GEN OFFICE SUPPLIES $0 $0 $0 $1,2004 Materials 6121 SML TOOLS & EQUIPMENT $0 $0 $0 $3,4005 Materials 6154 TELEPHONE SERVICE $267 $254 $350 $2736 Materials 6226 MEMBERSHIP AND DUES $0 $0 $0 $7007 Contract Services 7011 TRAINING $1,605 $225 $2,000 $1,200" Contract Services 7013 MAINT OF EQUIP $0 $0 $0 $1,2939 Contract Services 7014 GENERAL SVC AGMT $114,163 $189,987 $250,000 $172,00010 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $18,00711 Cost Allocation 8002 IT REIMBURSEMENT $1,000 $900 $17,000 $15,597 Cost Allocation 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $1,94512 Special Project 9327 APPLE 2 CAMPUS $0 $0 $0 $400,00013 Special Project 9334 MAIN STREET $0 $0 $0 $165,000 DEPARTMENT TOTAL $351,070 $440,711 $522,035 $1,039,730 1 Changes due to new methodology in FY 2013 -14. 2 Decrease - overtime is not required in this area. 3 Changes due to new methodology in allocating Workers' Compensation charges in FY 2013 -14. 4 Increase due to new methodology in FY 14. Total cost estimate for building division supplies allocated throughout all division accounts; 12% of total office supplies budget allocated to this account. 5 Increase due to new GL line not available in past years. Cost estimate for 13% of small equipment needs for the building division. 6 Actual cost allocation based on three -year trending. 7 Actual cost for dues to professional organization for the Plan Check Engineer. 8 Actual cost for continuing education for Plan Check Engineer. 9 Increase due to new methodology in FY 14. Allocation for maintenance contracts for copier, printer, and other equipment. 10 Professional services for plan check consultants, green building consultant, and document digitizing. 11 A new category Appropriation for Contingency has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of their operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. 12 Increases in Costs Allocation driven by costs associated with City Channel, Website, HR, City Manager, Finance, IT, etc., being converted from a General Fund budget to an Internal Service Fund resulting in new charges to user departments. 13 Increase due to reallocation of special projects to unique 9000 accounts. 479 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Other Protection BUILDING- BUILDING INSPECTION Budget Unit 110 -7503 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $1,321,000 Total Expenditures 1,617,385 Fund Balance - General Fund Costs $ 296,385 Total Staffing 5.05 % Funded by the General Fund 18.3% The Building Inspection program is responsible for the construction inspection of all new and existing buildings and structures for conformity with approved plans and permits, and for compliance with state and local building code requirements. The program also responds to emergency situations and complaints of unsafe structures, work without permits, and prepares Notices of Violation as necessary. Unabated cases are referred to the Code Enforcement Division for further action. SERVICE OBJECTIVES • Build and maintain a positive working relationship with co- workers, other city employees and the general public using principles of quality customer service. • Build and maintain a partnership with property owners, developers and contractors to help our customers meet their building occupancy goals. • Perform building inspections within 48 hours of receiving the request. • Consistently and accurately document non - complying code issues to ensure proper and safe installation of routine and complex building systems. • Ensure that minimum building code safety requirements are met in all phases of construction for structural, electrical, plumbing, mechanical and accessibility installations. • Educate community members about Life and Safety inspection issues as they occur before and during the construction process. • Work with owners, developers and contractors to implement principles of green building as required in the CALGreen Building Code and Cupertino green building requirements. 480 FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $1,617,385 for the Building Inspection. This represents an increase of $723,777 over the FY 2012 -13 Amended Budget. The increase is attributed to special projects, including the Apple Campus 2 ($400,000), Main Street ($150,000) Biltmore ($100,000) and Rosebowl ($75,000). A new category appropriation for contingencies has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of their operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from $1,321,000 in estimated department revenue and a $296,385 contribution from the General Fund. SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Rosebowl $ 75,000 $ 75,000 Department Revenue- Licenses and Permits Rosebowl Biltmore $ 100,000 $ 100,000 Biltmore Main Street $ 150,000 $ 150,000 Main Street Apple Campus 2 $ 400,000 $ 400,000 Apple Campus 2 TOTAL $ 725,000 $ 725,000 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 481 Community Development - Building Inspection- Code Enforcement 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - 1,321,000 Use of Money and Property - - - - Intergovernmental Revenue - - - Charges for Services - - - - Fines and Forfeitures A - - Miscellaneous Revenue - - - - Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ 1,321,000 Expenditures Employee Compensation 427,119 381,136 534,044 426,766 Employee Benefits 155.034 154,934 215,012 Materials 15,998 13,959 16,400 19,632 Contract Service 58,143 78,052 RW97,957 Appropriations for Contingent - - - 21,759 Cost Allocation 3,700 50,100 53,691 Capital Outlay - - - - Special Projects - - - 725,000 TOTAL EXPENDITURES $ 641,633 $ 611,872 $ 893,608 $ 1,617,385 Fund Balance - - - - STAFFING Total current authorized positions - 4.85 FTE There are no recommended changes to the current level of staffing. Total authorized positions - 5.05 FTE 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 482 Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 7503 - Building Inspection (formerly Building Code Enforcement) Employee Compensation 5501 SALARIES FULL TIME $425,227 $380,266 $534,044 $422,766' Employee Compensation 5503 EXCESS MED PAY $1,892 $870 $0 $0 Employee Compensation 5505 OVERTIME $0 $0 $0 $4,000 Employee Benefits 5600 RETIREMENT SYSTEM $97,762 $101,430 $144,502 $117,432 Employee Benefits 5602 PERS 1959 SURV BENE $66 $0 $0 $0 Employee Benefits 5711 HEALTH INSURANCE $30,433 $29,635 $35,429 $35,169 Employee Benefits 5712 DENTAL INSURANCE $3,933 $3,481 $4,883 $3,831 Employee Benefits 5713 MEDICARE $6,228 $5,605 $7,744 $6,130 Employee Benefits 5714 LIFE INSURANCE $3,036 $2,669 $4,118 $3,231 Employee Benefits 5715 LONG TERM DISABILITY $2,215 $1,938 $3,738 $2,537 Employee Benefits 5716 WORKERS COMPENSATION $10,634 $9,511 $13,572 $3,467 Employee Benefits 5717 VISION INSURANCE $727 $665 $1,026 $783 Materials 6111 GEN OFFICE SUPPLIES $10,868 $7,874 $8,400 $3,6002 Materials 6121 SML TOOLS & EQUIPMENT $0 $0 $0 $10,5003 Materials 6154 TELEPHONE SERVICE $5,130 $5,126 $5,500 $5,532 Materials 6216 CONFERENCE $0 $959 $2,500 $04 Contract Services 7011 TRAINING $1,975 $3,417 $4,000 $6,0005 Contract Services 7013 MAINT OF EQUIP $0 $0 $0 $3,9576 Contract Services 7014 GENERAL SVC AGMT $0 $8,052 $38,052 $138,0007 Contract Services 7071 BANK CHARGES $37,707 $46,674 $36,000 $50,000" Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $21,7599 Cost Allocation 8002 IT REIMBURSEMENT $3,800 $3,700 $50,100 $47,738 Cost Allocation 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $5,95310 Special Project 9327 APPLE 2 CAMPUS $0 $0 $0 $400,00011 Special Project 9332 BILTMORE $0 $0 $0 $100,000 Special Project 9333 ROSEBOWL $0 $0 $0 $75,000 Special Project 9334 MAIN STREET $0 $0 $0 $150,000 DEPARTMENT TOTAL $641,633 $611,872 $893,608 $1,617,385 I Salary & benefits costs decreased due to reduction of one 1.0 FTE Building Inspector position (funding was added to contractual services for contract Building Inspector). 2 Increase due to new methodology in FY 14. Total cost estimate for building division supplies allocated throughout all division accounts; 36% of total office supplies budget allocated to this account. 3 Increase due to new GL line not available in past years. Cost estimate for 40% of total small equipment needs for the building division. 4 No conference travel is anticipated for Building Inspectors in FY 2013 -14. 5 Actual cost of continuing education for five 1.0 FTE Building Inspectors. 6 Increase due to new methodology in FY 14. Allocation for maintenance contracts for copier, printer, and other equipment. 7 Increase for building inspector contractor. 8 Increased bank fees for increased revenue. 9 A new category Appropriation for Contingency has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of their operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects 10 Increases in Costs Allocation driven by costs associated with City Channel, Website, HR, City Manager, Finance, IT, etc., being converted from a General Fund budget to an Internal Service Fund resulting in new charges to user departments "Special Projects increase due to reallocation of special projects to unique 9000 accounts. 483 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways BUILDING - BUILDING ABATEMENTS Budget Unit 110 -7504 General Fund CUPERTINO BUDGET AT A GLANCE ` Total Revenue $ To to 1 Expe nditure s Fund Ba la nc e General Fund Costs $ Total Staffing Funded by the General Fund N/A PROGRAM OVERVIEW In Fiscal Year 2013 -2014 this program was completed. Prior year actual costs are included to provide historical costs. Once all prior year actuals are $0 this program will be removed from the budget. 484 Community Development - Building Inspection - Building Abatement 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Inte rgove rnme ntal Revenue - - - - Charge s for Services - - - - Fines and Forfeitures .0 - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation - - - - Employee Benefits - Materials 20 364 - - Contract Service - Appropriations for Contingenc, - - - - Cost Allocation - Capital Outlay - - - - Special Projects - TOTAL EXPENDITURES $ 20 $ 364 $ - $ - Fund Balance - - - - STAFFING There is no staffing associated with this program. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 7504 Building Abatements Materials 6111 GEN OFFICE SUPPLIES DEPARTMENT TOTAL 485 $20 $364 $0 $0 $20 $364 $0 $0 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Other Protection BUILDING- MUNI CODE ENFORCEMENT Budget Unit 110 -7506 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE TotaIRevenue $ 26,000 Total Expenditures 248,410 Fund Balance - General Fund Costs $ 222,410 Total Staffing 1.65 %Funded by the General Fund 89.5% The Community Development Code Enforcement Program provides for the enforcement of various provisions of the municipal code relating to nonconforming land use and building code compliance. These activities include building without permits, unpermitted removal of protected trees, nonconforming accessory structures, various use permit violations, private residential fence height /setback violations, and nonconforming signs. Assistance is provided to Planning and Building Division staff in the resolution of different code violations and land use concerns, which are contrary to the municipal code. SERVICE OBJECTIVES • Respond to citizen, City department, or outside agency referrals within 48 hours. • Provide services with an emphasis on community education and customer service. • Enforce the codes in a fair, equitable, and objective manner. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $248,410 for the Building Muni Code Enforcement. This is a new account not in the FY 2012 -13 Amended Budget attributed to the addition of 1.5 FTE code enforcement officers to the Community Development Department resulting from a citywide reorganization. A new category appropriation for contingencies has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of their operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. 486 This budget is funded from $26,000 in estimated department revenue and a $222,410 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Community Development- Municipal Code Enforcement 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes Licenses and Permits - - - 26,000 Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - TOTAL REVENUE $ - $ - $ - $ 26,000 Expenditures Employee Compensation 142,543 Employee Benefit 60,196 Materials 6,997 Contract Services 2,593 Appropriations for Contingency 959 Cost Allocatio 35,122 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES $ - $ - $ - $ 248,410 Fund Balance - - - - STAFFING Total current authorized positions -1.65 FTE There are no recommended changes to the current level of staffing. Total authorized positions -1.65 FTE 487 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 7506 — Muni - Building Code Enforcement 1 Employee Compensation 5501 SALARIES FULL TIME $0 $0 $0 $140,999 Employee Compensation 5503 EXCESS MED PAY $0 $0 $0 $544 Employee Compensation 5505 OVERTIME $0 $0 $0 $1,000 Employee Benefits 5600 RETIREMENT SYSTEM $0 $0 $0 $39,167 Employee Benefits 5711 HEALTH INSURANCE $0 $0 $0 $13,880 Employee Benefits 5712 DENTAL INSURANCE $0 $0 $0 $1,521 Employee Benefits 5713 MEDICARE $0 $0 $0 $2,052 Employee Benefits 5714 LIFE INSURANCE $0 $0 $0 $1,283 Employee Benefits 5715 LONG TERM DISABILITY $0 $0 $0 $849 Employee Benefits 5716 WORKERS COMPENSATION $0 $0 $0 $1,133 Employee Benefits 5717 VISION INSURANCE $0 $0 $0 $311 Materials 6111 GEN OFFICE SUPPLIES $0 $0 $0 $1,200 Materials 6121 SML TOOLS & EQUIPMENT $0 $0 $0 $1,000 Materials 6124 UNIFORMS /SAFETY APPAR $0 $0 $0 $500 Materials 6154 TELEPHONE SERVICE $0 $0 $0 $2,337 Materials 6216 CONFERENCE $0 $0 $0 $1,700 Materials 6219 MILEAGE REIMBURSEMENT $0 $0 $0 $60 Materials 6226 MEMBERSHIP AND DUES $0 $0 $0 $200 Contract Services 7011 TRAINING $0 $0 $0 $1,300 Contract Services 7013 MAINT OF EQUIP $0 $0 $0 $1,293 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $959 Cost Allocation 8001 EQUIPMENT $0 $0 $0 $17,580 Cost Allocation 8002 IT REIMBURSEMENT $0 $0 $0 $15,597 Cost Allocation 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $1,945 DEPARTMENT TOTAL $0 $0 $0 $248,410 1 Increases in all categories are due to new account for 1.5 FTE code enforcement officers in CDD resulting from a citywide reorganization. 488 CUPERTINO Public Works Administration Environmental Programs Engineering Services Service Center Grounds and Fleet Streets Trees and Right -of -Way Facilities Transportation Fixed Asset Acquisition Senior 09ice Assistant Capital Improvement Environmental Programs Transportation Program Manager Manager SeniorCivil Engineer Director of Public Works Administrative Assistant Associate Civil Engineer Development Services Service Center Assistant Director of Public Works CUPERTINO Public Works Environmental Associate Civil Public Works Admin Cleric Project Manager Programs Assistant Engineer Inspector (2 Positions) Engineering Grounds & Fleet Facilites Trees & ROW Streets Park Restoration & Environmental Traffic Signal Improvement Manager Programs Specialist Technition Permit Supervisor Supervisor Supervisor Supervisor (2 Positions) Technition Outreach Associate Civil Coordinator Engineer (2 -Year Limited Term) 489 Public Works CUPERTINO Final Adopted Pasze 2013 -2014 Fund Dept 497 110 8001 Public Works Administration 664,767 501 110 8005 Environmental Management - Fund Dept 504 520 8003 Resource Recovery 2,232,344 509 230 8004 Non Point Source 507,768 Fund Dept 513 110 8101 Engineering Design 1,185,445 517 110 8102 Inspection Service 165,457 Fund Dept 521 110 8201 Administration 781,263 Fund Dept 525 110 8302 McClellan Ranch Park 58,804 528 110 8303 Memorial Park 608,539 532 110 8312 School Site Maintenance 586,589 536 110 8314 Neighborhood Parks 1,453,924 540 110 8315 Sports Field Jollyman/Creekside 463,916 544 110 8321 Civic Center Maintenance 155,551 490 Public Works CUPERTINO Final Adopted Pasze 2013 -2014 Fund Dept 577 110 8407 Overpasses and Medians 1,166,319 580 110 8408 Street Tree Maintenance 936,748 584 110 8409 Weekend Work Program 398,186 Fund Dept 547 110 8401 Storm and Drain Maintenance 260,379 550 210 9612 Minor Storm Drain 77,000 552 270 8403 Sidewalk Curb and Gutter 386,693 556 270 8404 Street Pavement Maintenance 4,600,225 560 270 8405 Street Signs Markings 701,137 563 110 8406 Graffiti Removal - 566 110 8830 Street Lighting 355,339 570 630 8840 Equipment Maintenance 1,108,590 574 110 8850 Environmental Materials 103,854 Fund Dept 577 110 8407 Overpasses and Medians 1,166,319 580 110 8408 Street Tree Maintenance 936,748 584 110 8409 Weekend Work Program 398,186 491 Fund Dept 587 110 8501 Building Maintenance City Hall 447,054 591 110 8502 Library 287,871 595 110 8503 Service Center 277,501 599 110 8504 Quinlan Community Center 379,076 603 110 8505 Senior Center 208,002 606 110 8506 McClellan Ranch 88,906 610 110 8507 Monta Vista 151,004 614 110 8508 Wilson 40,743 617 110 8509 Portal 27,447 620 570 8510 Cupertino Sports Center 304,717 624 110 8511 Creekside Park 49,091 491 Public Works CUPERTINO Final Adopted 2013 -2014 Fund Dept 639 110 8601 Traffic Engineering 556,497 643 110 8602 Traffic Signal and Maintenance 630,304 646 110 8603 School Traffic Improvement - Fund Dept 648 630 9820 Fixed Asset Acquisition 138,000 492 Fund Dept 627 110 8512 Community Hall Maintenance 159,503 630 110 8513 Teen Center Bldg Maintenance 32,126 633 110 8514 Park Restrooms 79,793 636 110 8516 Blackberry Farm Maintenance 187,196 Fund Dept 639 110 8601 Traffic Engineering 556,497 643 110 8602 Traffic Signal and Maintenance 630,304 646 110 8603 School Traffic Improvement - Fund Dept 648 630 9820 Fixed Asset Acquisition 138,000 492 DIVISION SUMMARY Public Works - Summary 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes Licenses and Permits - - - 22,780 Use of Money and Property - - - 270,220 Intergovernmental Revenue - - - 2,782,000 Charges for Services - - - 4,243,036 Fines and Forfeitures - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - TOTAL REVENUE $ - $ - $ - $ 7,622,753 Expenditures Employee Compensation 5,391,722 5,356,979 6,167,736 5,984,699 Employee Bene 2,392,175 2,568,893 2,951,249 2,761,872 Materials 2,369,541 2,200,095 2,524,330 2,650,374 Contract Services 3,343,822 3,135,817 4,196,052 3,780,052 Appropriations for Contingency - - 3,400 474,893 Cost Allocation 1,477,013 1,675,244 2,095,350 2,449,078 Capital Outlay 471,944 598,947 1,507,723 138,000 Special Projects - - - 4,764,700 TOTAL EXPENDITURES $ 15,446,217 $ 15,535,975 $ 19,445,840 $ 23,003,668 Fund Balance - - - 716,721 FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $23,003,668 for the Public Works Division. This represents an increase of $3,557,828, or 18.3% over the FY 2012 -13 Amended Budget. The increase is attributed to increases in Cost Allocation driven by costs associated with City Channel and the City Website being converted from a General Fund budget to an Internal Service Fund. This resulted in new charges to user departments' cost allocation charges associated with the City's new Cost Allocation Plan (CAP). A new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, capital outlays and special projects. In addition several one -time special projects have been included, and $1.985 million in pavement costs previously in Capital Projects has been transferred to the division's operating budget. This budget is funded from department revenue of $9,272,753 and a $12,659,194 contribution from the General Fund. It is projected that Special and Internal Service Funds will add $933,279 in fund balance. 493 Facilities $2,720,030 12% Trees and Right - of -Way $2,501,253 11% Final Adopted Expenditures Fiscal Year 2013 -2014 Fixed Assets Acquisition Transportation $138,000 $1,186,801 1 % 5% Administration $664,767 Environmental Programs $2,740,112 12% Engineering Services hk- $1,350,902 6% Service Center $781,263 3% V Grounds and Fleet Streets $3,327,323 $7,593,217 14% 33% 4 Year Expenditure History FY 2011 FY 2012 FY 2013 FY 2014 ACTUAL ACTUAL BUDGET FINAL 494 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways PUBLIC WORKS Timm Borden, Director KEY PERFORMANCE MEASURES BY DEPARTMENT Street BUDGET AT A GLANCE Total Revenue Total Expenditures Fund Balance CUPERTINO $ 7,622,753 23,003,668 716,721 General Fund Costs $ 14,664,194 Total Staffing 74.12 % Funded by General Fund 63.7% Repair or replace street Respond to signs in a timely manner. regulatory sign issues within 24 business hours. Respond to other sign issues within four weeks. Graffiti markings re- moved in a timely manner. School area street markings painted bi- annually prior to the beginning of the school year. High wear areas painted annuallv. 24 hour response 100% 4 week resolution 90% Clean up within 48 100% business hours of call. Percent of street markings and legends repainted bi- annually. 495 100% 24 hour response 100% 4 week resolution 90% 100% 100% 496 • • L: Provide timely and effective street sweeping service for community. Sweep residential and Number of curb 575 miles 575 miles commercial streets on a miles swept each month. twice per month basis. Additional sweeps may be required for heavy leaf fall and on Foothill Blvd. • • L: Provide timely and effective streetlight maintenance program. Repair streetlights in a Respond to 2 Day 2 Day timely manner. customer calls response response within two business 100% 100% days and resolve 5 Day 5 Day issue within five resolution resolution business days. 95% 95% • • L: Timely response to Asphalt concerns. Maintain streets to a Respond to safety 24 hour 24 hour standard that minimizes issues within 24 response response business hours. 100% 100% liability and is effective Provide permanent 6 month 6 month in utilizing available repairs within six resolution resolution funds. months. 90% 90% • • L: Timely response to Concrete concerns. Maintain sidewalks, curb Respond to safety 24 hour 24 hour and gutter to a standard issues within 24 response response business hours. 100% 100% that minimizes liability Provide permanent 6 month 6 month and is effective in repairs within 6 resolution resolution utilizing available funds. months. 90% 90% GOAL: Respond to Stormwater Pollution discharge. Prevent items other than Respond to reported 24 hour 24 hour rain water from entering discharge event response response within 24 business 100% 100% the storm water system. hours. Trees and Right - of -Way GOAL: . . Tree Concerns. Maintain urban forest to Respond to safety 24 hour 24 hour ISA standards that issues within 24 response response 100% 100% minimize liability and business hours. effectively utilize Provide follow up 4 week 4 week available funds. trimming within resolution resolution four weeks. 90% 90% 496 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways ADMINISTRATION- PUBLIC WORKS ADMINISTRATION Budget Unit 110 -8001 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $ Total Expenditures 664,767 Fund Balance - General Fund Costs $ 664,767 Total Staffing 3.00 % Funded by General Fund 100.0% The Public Works Department is comprised of the following seven divisions: 1. Engineering Services (In FY2014 -15 budget for Engineering will be separated into Capital Improvement Program and Development Services) 2. Environmental Programs 3. Transportation 4. Facility Maintenance 5. Trees and Right -of -Way Maintenance 6. Grounds and Fleet Maintenance 7. Street Maintenance SERVICE OBJECTIVES • Provide capital project delivery, development plan check and permitting, solid waste and recycling services, storm water quality compliance, and public works maintenance services in a responsive and efficient manner by continuously adapting programs and resources to meet the community's expectations. • Provide response within 24 hours to the community on complaints and requests for services. Plan and program maintenance of the City's public facilities and infrastructure. • Program and deliver Capital Improvement Projects in a timely and cost - efficient manner. Work with operating departments and the community to ensure projects meet expectations. • Collaborate with Community Development to efficiently deliver predictable, responsive and efficient development services. 497 • Represent the City on county and regional issues such as congestion management. • Manage and adapt traffic operations to efficiently move traffic and protect neighborhoods. • Oversee and manage stormwater, solid waste and recycling programs. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $664,767 for the Public Works Administration Program. This represents an increase of $66,135, or 11% over the FY 2012 -13 Amended Budget. The increase is attributed to increases in Cost Allocation driven by costs associated with City Channel and the City Website being converted from a General Fund budget to an Internal Service Fund, resulting in new charges to user departments. In addition, a new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from a $664,767 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 498 Public Works - Administration 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - m For enures Miscellaneous Revenue - - - - Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation 327,089 266,103 389,917 401,198 Employee Benefits 7,725 Materials 14,775 8,249 18,100 18,100 Contract Services Appropriations for Contingency - - - 1,860 Cost Allocatio Capital Outlay - - - - Special Projects or - TOTAL EXPENDITURES $ 463,681 $ 371,529 $ 598,632 $ 664,767 Fund Balance STAFFING Total current authorized positions - 3.00 There are no changes to the current level of staffing. Total authorized positions - 3.00 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 499 Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 8001 $295,610 Employee Compensation 5501 Employee Compensation 5502 Employee Compensation 5503 Employee Compensation 5505 Employee Benefits 5506 Employee Benefits 5600 Employee Benefits 5602 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 Materials 6111 Materials 6115 Materials 6154 Materials 6204 Materials 6216 Materials 6219 Materials 6223 Materials 6226 Contract Services 7011 Appr for Contingency 7197 Cost Allocation 8002 Cost Allocation 8004 Cost Allocation 8005 SALARIES FULL TIME $295,610 $235,425 $388,383 $401,199 SALARIES PART TIME $30,858 $29,049 $0 $0 EXCESS MED PAY $569 $1,599 $1,534 $0 OVERTIME $52 $30 $0 $0 CAR ALLOWANCE $2,077 $3,600 $3,600 $3,600 RETIREMENT SYSTEM $67,119 $63,186 $105,089 $111,441 PERS 1959 SURV BENE $35 $0 $0 $0 HEALTH INSURANCE $22,597 $13,375 $29,064 $18,048 DENTAL INSURANCE $2,273 $1,684 $2,808 $2,808 MEDICARE $7,006 $6,244 $5,706 $5,870 LIFE INSURANCE $1,624 $1,200 $2,218 $2,217 LONG TERM DISABILITY $1,453 $904 $2,744 $2,429 WORKERS COMPENSATION $1,245 $983 $1,394 $10,735' VISION INSURANCE $420 $323 $592 $576 GEN OFFICE SUPPLIES $994 $727 $1,000 $1,000 MEETING EXPENSES $12 $7 $500 $500 TELEPHONE SERVICE $1,772 $1,939 $2,500 $2,500 PROPERTY TAX $444 $446 $600 $500 CONFERENCES $7,742 $2,964 $10,000 $12,0002 MILEAGE REIMBURSEMENT $16 $0 $100 $100 LEAGUE OF CALIF CITIES $2,418 $1,050 $2,000 $0 MEMBERSHIP $1,377 $1,116 $1,400 $1,500 TRAINING $168 $78 $500 $500 APPR FOR CONTINGENCY $0 $0 $0 $1,8603 IT REIMBURSEMENT $15,800 $5,600 $36,900 $52,0374 CITY CHANNEL REIMB $0 $0 $0 $29,8115 WEB SITE REIMBURSEMENT $0 $0 $0 $3,536 DEPARTMENT TOTAL $463,681 $371,529 $598,632 $664,767 3 Changes due to new methodology in FY 2013 -14. 2 $2,000 moving from League of California Cities (6223) to Conferences and Meetings (6216) 3 A new category in FY 2013 -14, see the recommended budget section for explanation. 4 Changes due to new methodology in FY 2013 -14. 5 Cost allocation charges have increased due to the transfer of City Channel and City Website from General Fund programs to Internal Service Funds that charge user departments. 500 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways ADMINISTRATION- ENVIRONMENTAL MANAGEMENT Budget Unit 110 -8005 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $ Total Expenditures Fund Balance - ii General Fund Costs $ Total Staffing N/A % Funded by General Fund N/A This program was initially intended to create an account for two purposes: To pay the City's Congestion Management Agency fee to the Valley Transportation Agency and to pay staff overtime for on -call support to clean up right -of -ways after traffic accidents. Both of these payments are being moved to other locations in the proposed budget (as indicated below). SERVICE OBJECTIVES This program was solely developed as an account to pay for the aforementioned costs. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $0 for the Environmental Management program. This represents a 100% decrease under the FY 2012 -13 Amended Budget. The decrease is attributed to an annual $78,000 VTA member agency fee being transferred from this program to Traffic Engineering (110- 8601), as well as staff costs formerly funded from this account being appropriately transferred to Street Pavement Maintenance (270 -8404) and Street Environmental Materials (110- 8850). The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 501 Public Works - Environmental Management 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmenta Revenue - - - - Charges for Services - - - - m For enures - Miscellaneous Revenue - - - - Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation 27,577 19,633 17,060 - Employee Benefits - Materials 6,731 512 1,000 - Contract 77,6 8 Appropriations for Contingency - - - - Cost Allocatio 2,000 1,600 - Capital Outlay - - - - Special Projects EW - - TOTAL EXPENDITURES $ 124,172 $ 108,787 $ 106,542 $ - Fund Balance STAFFING Total current authorized positions -.25 Staff charges associated with this program are being appropriately transferred to the Streets Division (Street Pavement Maintenance (270 -8404) and Street Environmental Materials (110- 8850) in FY 2013 -14. Total authorized positions - 0 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 502 Category Acct Account Description 8005 Employee Compensation 5501 Employee Compensation 5502 Employee Compensation 5505 Employee Benefits 5600 Employee Benefits 5602 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 Materials 6111 Materials 6132 Contract Services 7107 Cost Allocation 8002 Cost Allocation 8005 SALARIES FULL TIME SALARIES PART TIME OVERTIME RETIREMENT SYSTEM PERS 1959 SURV BENE HEALTH INSURANCE DENTAL INSURANCE MEDICARE LIFE INSURANCE LONG TERM DISABILITY WORKERS COMPENSATION VISION INSURANCE GEN OFFICE SUPPLIES HAZ MATERIAL MGMT CONGESTION MANAGEMENT IT REIMBURSEMENT WEB SITE REIMBURSEMENT DEPARTMENT TOTAL 503 FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET $22,768 $18,238 $16,560 $0 $4,570 $0 $0 $0 $239 $1,395 $500 $0 $5,069 $4,532 $4,481 $0 $2 $0 $0 $0 $1,866 $1,897 $2,010 $0 $402 $379 $389 $0 $707 $280 $240 $0 $214 $178 $198 $0 $145 $101 $117 $0 $1,780 $1,603 $1,398 $0 $51 $44 $49 $0 $177 $512 $1,000 $0 $6,554 $0 $0 $0 $77,628 $77,628 $78,000 $0 $2,000 $2,000 $1,600 $0 $0 $0 $0 $0 $124,172 $108,787 $106,542 $0 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways ENVIRONMENTAL PROGRAMS- RESOURCE RECOVERY Budget Unit 520 -8003 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $ 1,924,000 Total Expenditures 2,232,344 Fund Balance 308,344 General Fund Costs $ - Total Staffing 2.55 % Funded by General Fund 0.0% The Resource Recovery Division manages the garbage and recycling franchised hauler contract and provides garbage and recycling customer service for residents and business owners; develops and implements programs and policy to comply with AB 939 source reduction and recycling mandates; manages the City's state - permitted residential household hazardous waste door -to -door collection and disposal program; oversees the lease and associated trucking agreement with Stevens Creek Quarry; and represents the City on countywide committees. In addition, the program provides public education and outreach to engage residents in recycling and composting, which includes site visits to private businesses and schools and operating the free dry- season weekend compost give -away at the property leased from Stevens Creek Quarry. SERVICE OBJECTIVES • Meet State AB 939 requirements to divert a minimum of 50% of the waste from landfill and achieve at least 75% diversion by October 2014. Promote source reduction, recycling and composting programs. • Provide contract oversight and customer service for garbage and recyclable collection, yard waste processing, composting, waste disposal and residential household hazardous waste collection. Offer free compost give -away for residents and provide assistance for schools with student recycling and composting projects. 504 FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $2,232,344 for the Resource - Recovery Program. This represents an increase of $82,835, or 3.9% over the FY 2012 -13 Amended Budget. The increase is attributed to increases in Costs Allocation driven by costs associated with City Channel and the City Website being converted from a General Fund budget to an Internal Service Fund, resulting in new charges to user departments. Also, half (50 %) of a Code Enforcement position will be allocated to Resource Recovery in FY 2013 -14. This budget is funded from $1,924,000 in estimated revenue and $308,344 in fund balance. Revenue and expenditures vary due to fluctuating amount of waste sent to landfill in any given year (influenced by economy, construction and other participation factors). Household Collection, which is the payment to the County to allow Cupertino residents to use household hazardous waste (HHW) drop off services at County events, is proposed to be $0 in FY 2013 -14. This reduction is due to a desire to reduce a portion of this service, which is mostly redundant with the City's HHW at Your Door collection service. The following table details revenue, total expenditures, and changes in fund balance by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 505 Public Works - Resource Recovery 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes and Permits Use of Money and Property Intergovernmental Rev Charges for Services Fines and or ei es - - - 7,000 - - - 1,917,000 Miscellaneous Revenue - - - - Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ 1,924,000 Expenditures Employee Compensation 142,101 144,268 223,545 285,939 Materials 6,546 7,262 33,348 25,000 ract Se 1,621, 1,79 , Appropriations for Contingency - - - - Cost Alloca 3,35M 3,351 24,50 Capital Outlay - - - - Special Projects - - TOTAL EXPENDITURES $ 1,816,189 $ 1,568,727 $ 2,149,509 $ 2,232,344 Fund Balance - - - 308,344 STAFFING Total current authorized positions -1.70 Half (or 50 %) of a Code Enforcement position will be allocated to Resource Recovery in FY 2013 -14. In addition, 35% of an Environmental Programs Assistant is being moved from Non - Point Source to Resource Recovery in FY 2013 -14. Total authorized positions - 2.55 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 506 Category Acct Account Description 8003 Employee Compensation 5501 Employee Compensation 5502 Employee Compensation 5505 Employee Benefits 5600 Employee Benefits 5602 Employee Benefits 5710 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 Materials 6111 Materials 6151 Materials 6154 Materials 6219 Materials 6228 Contract Services 7011 Contract Services 7103 Contract Services 7106 Contract Services 7108 Contract Services 7109 Cost Allocation 8002 Cost Allocation 8003 Cost Allocation 8004 Cost Allocation 8005 Cost Allocation 8006 Cost Allocation 8007 SALARIES FULL TIME SALARIES PART TIME OVERTIME RETIREMENT SYSTEM PERS 1959 SURV BENE EMPLOYEE BENEFITS HEALTH INSURANCE DENTAL INSURANCE MEDICARE LIFE INSURANCE LONG TERM DISABILITY WORKERS COMPENSATION VISION INSURANCE GEN OFFICE SUPPLIES ELECTRICAL SERVICE TELEPHONE SERVICE MILEAGE REIMBURSEMENT DOC GRANT EXPENSE TRAINING INSTRUCTION AB 939 PROGRAM SOLID WASTE PROGRAM HOUSEHOLD COLLECTION ERGONOMICS IT REIMBURSEMENT REPLACEMENT FUNDING CITY CHANNEL REIMB WEB SITE REIMBURSEMENT CC CAP ALLOCATION CM CAP ALLOCATION FY11 FY12 FY 2012 -13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET $108,461 $116,901 $171,045 $250,939' $33,500 $27,367 $52,500 $35,0002 $140 $0 $0 $0 $27,992 $34,364 $46,281 $69,703 $21 $0 $0 $0 $3 $0 $0 $0 $7,057 $6,434 $15,960 $22,476 $978 $983 $1,593 $2,392 $3,238 $2,854 $6,496 $3,639 $756 $756 $1,346 $2,019 $550 $558 $1,197 $1,506 $1,879 $1,844 $1,654 $7,8723 $181 $188 $335 $489 $2,356 $1,006 $2,500 $3,2004 $0 $0 $100 $0 $1,109 $1,513 $1,200 $1,300 $384 $768 $1,200 $5005 $2,697 $3,975 $28,348 $20,0006 $1,154 $1,257 $2,000 $5,0007 $55,887 $26,246 $146,254 $150,000 $1,520,621 $1,312,789 $1,600,000 $1,500,000 $43,874 $25,573 $45,000 $0" $0 $0 $0 $1,5009 $0 $0 $21,000 $15,60810 $3,351 $3,351 $3,500 $3,350 $0 $0 $0 $4,91911 $0 $0 $0 $2,593 $0 $0 $0 $22,16412 $0 $0 $0 $20,074 1 Increases in Salary and Benefit costs due to the addition of .5 FTE in FY 2013 -14. 2 Decrease in costs based on prior year actual trend. 3 Changes due to new methodology in FY 2013 -14. 4 Increase in General Office Supplies due additional supplies for the compost site. 5 Decrease in costs based on prior year actual trend. 6 State bottling recycling grant used for recycling programs. Decrease due to no remaining carryover. Staff to attend the CA Resource Recovery Conference and a new Code Enforcement Employee. 8 Reduction is due to Council direction in May 2012 to terminate this service, which is mostly redundant with the City's Household Hazardous Waste (HHW) at Your Door collection service. 9 New account established in FY 2013 -14 to account for Ergonomic expenses previously in 6111 General Office Supplies. 10 Changes due to new methodology in FY 2013 -14. 11 Cost allocation charges have increased due to the transfer of City Channel and City Website from General Fund programs to Internal Service Funds that charge user departments. 12 New cost allocation charges related to indirect /overhead costs from General Fund service departments. 507 Category Acct Account Description FY11 FY12 FY 2012 -13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 8003 Cost Allocation 8008 ENV AFFAIRS CAP ALLO $0 $0 $0 $6,370 Cost Allocation 8009 ECON DEV CAP ALLO $0 $0 $0 $4,875 Cost Allocation 8016 CITY CLERK CAP ALLOC $0 $0 $0 $3,203 Cost Allocation 8018 PUBLIC AFFAIRS CAP ALLOC $0 $0 $0 $15,891 Cost Allocation 8019 DISASTER PREP CAP ALLOC $0 $0 $0 $5,354 Cost Allocation 8022 ADMIN SERV CAP $0 $0 $0 $15,284 Cost Allocation 8023 FINANCE CAP ALLOC $0 $0 $0 $28,983 Cost Allocation 8024 I LIMAN RESOURCES CAP $0 $0 $0 $6,141 DEPARTMENT TOTAL $1,816,189 $1,568,727 $2,149,509 $2,232,344 508 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways ENVIRONMENTAL PROGRAMS- NON POINT SOURCE Budget Unit 230 -8004 Special Revenue Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $ 366,000 Total Expenditures 507,768 Fund Balance 6,768 General Fund Costs $ 135,000 Total Staffing 1.12 % Funded by General Fund 26.6% The Non -Point Source Division manages the City's compliance with the state - mandated Municipal Regional Stormwater NPDES Permit (the MRP), provides program and policy development and implementation of state - mandated activities including a stormwater pollution prevention complaint response and enforcement program; annual inter- departmental staff training, scheduled business (outdoor) and construction site inspections; review of private development plans to ensure compliance with runoff detention or retention requirements; an annual report to the Regional Water Quality Control Board documenting the City's compliance with State mandates; outreach and education via articles in the Cupertino Scene and presentations on creek and bay pollution prevention at events and festivals. Public participation events include at least two annual volunteer creek cleanup days and a water quality monitoring day at Blackberry Farm. Coordination, funding and implementation of new state - mandated litter reduction activities are among the requirements of the City's Non Point Source Program. SERVICE OBJECTIVES • Coordinate City's compliance with state stormwater permit (MRP) requirements with regard to pollution prevention, erosion control and low impact development (LID). • Coordinate urban runoff pollution prevention activities with other departments and divisions. Mandated activities include: catch basin cleaning; post - construction oversight of permanent control measures installed at new and redeveloped sites; implementation of litter- reduction plans; oversight of construction best management practices during private and public construction; inspection of grease - generating food facilities and other businesses to prevent water polluting discharges; complaint response and investigation 509 to prevent water pollution; and education of staff and local businesses on best management practices for outdoor storage and activities. • Represent the City on county and regional committees to address creek and San Francisco Bay pollution prevention, erosion control and safe household hazardous waste disposal. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $507,768 for the Non Point Source Program. This represents a decrease of $30,819, or 5.7% under the FY 2012 -13 Amended Budget. The decrease is based on the prior year actual trend for full -time staff costs and the anticipated decrease in part time staff use. A new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from $366,000 in estimated department revenue and a $135,000 contribution from the General Fund. This program will use $6,768 in fund balance. An increase in the storm drainage parcel tax by city -wide ballot is not in the work plan for FY 2013 -14, and therefore no funding is proposed for that effort for next year. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 510 Public Works - Non Point Source 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - and Permits - - Use of Money and Property - - - 1,000 Intergovernmental Rev - - Charges for Services - - - 365,000 Fines and or ei es Miscellaneous Revenue Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ 366,000 Expenditures Employee Compensation 146,790 128,981 164,512 117,305 Employ! Materials 4,529 6,299 7,000 7,600 ract Se , Appropriations for Contingency - - - 24,010 Cost Alloca - Capital Outlay - - - - Special Projects - - TOTAL EXPENDITURES $ 394,681 $ 363,947 $ 538,587 $ 507,768 Fund Balance - - - 6,768 STAFFING Total current authorized positions -1.47 There is a decrease because 35% of an Environment Programs assist is being moved from Non - Point Source to Resource Recovery. Total authorized positions -1.12 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 511 Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 8004 $116,095 Employee Compensation 5501 Employee Compensation 5502 Employee Compensation 5503 Employee Compensation 5505 Employee Benefits 5600 Employee Benefits 5602 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 Materials 6111 Materials 6154 Materials 6219 Materials 6326 Contract Services 7011 Contract Services 7014 Contract Services 7074 Appr for Contingency 7197 Cost Allocation 8002 Cost Allocation 8004 Cost Allocation 8005 Cost Allocation 8006 Cost Allocation 8007 Cost Allocation 8008 Cost Allocation 8009 Cost Allocation 8016 Cost Allocation 8018 Cost Allocation 8019 Cost Allocation 8022 Cost Allocation 8023 Cost Allocation 8024 SALARIES FULL TIME $116,095 $97,051 $123,512 $96,3041 SALARIES PART TIME $29,983 $31,059 $40,000 $20,0002 EXCESS MED PAY $7 $0 $0 $0 OVERTIME $705 $871 $1,000 $1,000 RETIREMENT SYSTEM $31,865 $32,393 $33,420 $26,750 PERS 1959 SURV BENE $18 $0 $0 $0 HEALTH INSURANCE $11,794 $8,518 $13,964 $10,269 DENTAL INSURANCE $1,878 $1,373 $1,719 $1,416 MEDICARE $1,422 $1,507 $4,939 $790 LIFE INSURANCE $1,012 $786 $1,145 $868 LONG TERM DISABILITY $667 $515 $866 $580 WORKERS COMPENSATION $6,088 $4,230 $3,832 $5,2603 VISION INSURANCE $247 $200 $290 $215 GEN OFFICE SUPPLIES $3,226 $5,046 $5,500 $5,500 TELEPHONE SERVICE $1,196 $1,100 $1,300 $1,100 MILEAGE REIMBURSEMENT $107 $153 $200 $500 SPECIAL DEPARTMENTAL EXP $0 $0 $0 $5004 TRAINING INSTRUCTION $600 $59 $1,500 $2,5005 GENERAL SVC AGMT $187,771 $179,086 $200,000 $230,0005 BALLOT MEASURES $0 $0 $90,000 $07 APPR FOR CONTINGENCY $0 $0 $0 $24,0108 IT REIMBURSEMENT $0 $0 $15,400 $15,417 CITY CHANNEL REIMB $0 $0 $0 $4,9939 WEB SITE REIMBURSEMENT $0 $0 $0 $2,558 CC CAP ALLOCATION $0 $0 $0 $6,8221() CM CAP ALLOCATION $0 $0 $0 $9,194 ENV AFFAIRS CAP ALLO $0 $0 $0 $2,913 ECON DEV CAP ALLO $0 $0 $0 $2,231 CITY CLERK CAP ALLOC $0 $0 $0 $3,203 PUBLIC AFFAIRS CAP ALLOC $0 $0 $0 $4,891 DISASTER PREP CAP ALLOC $0 $0 $0 $1,648 ADMIN SERV CAP $0 $0 $0 $7,001 FINANCE CAP ALLOC $0 $0 $0 $13,277 HUMAN RESOURCES CAP $0 $0 $0 $6,058 DEPARTMENT TOTAL $394,681 $363,947 $538,587 $507,768 1 Decrease in costs based on prior year actual trend. 2 Anticipated decrease part -time staff use. 3 Changes due to new methodology in FY 2013 -14. 4 Cost for bussing 3rd graders for educational programs. 5 Increase in training due to new Code Enforcement Employee. 6 MRP related litter costs, SCVURPPP assessment, State NPDES Permits fees, MRP consultant and increased street sweeping costs. 7 An increase in the storm drainage parcel tax by city -wide ballot is not in the work plan for FY 2013 -14 and therefore no funding is proposed for that effort for next year. 8 A new category in FY 2013 -14, see the recommended budget section for explanation. 9 Cost allocation charges have increased due to the transfer of City Channel and City Website from General Fund programs to Internal Service Funds that charge user departments. 11) New cost allocation charges related to indirect /overhead costs from General Fund service departments. 512 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways ENGINEERING SERVICES- ENGINEERING DESIGN Budget Unit 110 -8101 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $ 721,000 Total Expenditures 1,185,445 Fund Balance - General Fund Costs $ 464,445 Total Staffing 6.15 % Funded by General Fund 39.2% The Engineering Division is comprised of three areas: 1. Capital Improvement Program (CIP) - provides design and construction administration for all capital improvement programs including streets, buildings, parks, utilities and pavement maintenance. 2. Development Services - reviews plans for all private developments and utility encroachments to ensure conformance with City standards. 3. Inspection Services - ensures compliance with City standards on all public, private development, and private utility projects. SERVICE OBJECTIVES • Ensure that all public improvements are constructed in accordance with the community's expectations and within City standards. Provide quarterly CIP status reports to Council and the community. • Ensure that private development projects provide necessary supporting infrastructure and that potential impacts on the rest of the community are mitigated. • Place safety of the general public, City employees and workers as the highest priority on construction sites. • Respond to public inquiries or complaints in a timely manner. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $1,185,445 for the Engineering Services Program. This represents a decrease of $135,152, or 10% under the FY 2012 -13 Amended Budget. The decrease is attributed to the reduction of an Assistant Director position. A new category, Appropriations for Contingency, has been added this fiscal year. This category 513 represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from $721,000 in department revenue and a $464,445 contribution from the General Fund. In Fiscal Year 2014 -15, it is intended that the CIP and the Development Services program budgets will be separated. This will allow for improved tracking of actual CIP project costs and actual development services costs and fee recovery. SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Replacement $ 12,000 $ 12,000 General Fund Purchase an HP Printer and replacement Maintenance plotter /copier for Costs scanning and copying large plan sets. TOTAL $ 12,000 1 $ 12,000 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 514 Public Works - Engineering Design 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes and Permits Use of Money and Property Intergovernmental Rev Charges for Services Fines and or ei es �w Miscellaneous Revenue Interdepartmental Revenue - - - 721,000 TOTAL REVENUE $ - $ - $ - $ 721,000 Expenditures Employee Compensation 591,173 621,561 762,592 639,251 Employee Materials 18,058 16,953 19,000 16,500 ract Se Appropriations for Contingency - - - 18,630 Cost Alloca 37,720 71,450 Capital Outlay - 2,278 10,800 - Special Projects -MIN - WW 12,000 TOTAL EXPENDITURES $ 995,257 $ 1,081,545 $ 1,320,597 $ 1,185,445 Fund Balance - - - - STAFFING Total current authorized positions - 6.85 The Assistant Director of Public Works Engineering position will be eliminated in FY 2013 -14, and FTE percentages are being shifted slightly to accurately reflect actual use of time. Total authorized positions - 6.15 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 515 Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 8101 Employee Compensation 5501 SALARIES FULL TIME $580,277 $612,565 $752,592 $639,2511 Employee Compensation 5502 SALARIES PART TIME $9,204 $8,996 $10,000 $02 Employee Compensation 5503 EXCESS MED PAY $1,692 $0 $0 $0 Employee Benefits 5510 EMPLOYEE AGENCY SERV $53,093 $23,577 $0 $0 Employee Benefits 5600 RETIREMENT SYSTEM $131,670 $161,470 $174,703 $177,565 Employee Benefits 5602 PERS 1959 SURV BENE $80 $0 $0 $0 Employee Benefits 5710 EMPLOYEE BENEFITS $0 $0 $43,841 $03 Employee Benefits 5711 HEALTH INSURANCE $41,904 $43,313 $49,437 $53,831 Employee Benefits 5712 DENTAL INSURANCE $4,755 $5,012 $5,456 $5,769 Employee Benefits 5713 MEDICARE $9,081 $9,524 $9,362 $9,269 Employee Benefits 5714 LIFE INSURANCE $3,630 $3,733 $4,372 $4,752 Employee Benefits 5715 LONG TERM DISABILITY $2,697 $2,696 $4,553 $3,837 Employee Benefits 5716 WORKERS COMPENSATION $2,179 $2,240 $2,317 $22,0064 Employee Benefits 5717 VISION INSURANCE $879 $959 $1,148 $1,181 Materials 6111 GEN OFFICE SUPPLIES $10,210 $10,465 $10,000 $9,200 Materials 6112 PRINTING & DUPLICATING $3,115 $296 $2,000 $2,000 Materials 6113 MAPS, BLUEPRINTS, ETC $124 $899 $1,000 $05 Materials 6154 TELEPHONE SERVICE $3,145 $3,007 $3,500 $3,500 Materials 6216 CONFERENCES $2 $806 $1,000 $06 Materials 6219 MILEAGE REIMBURSEMENT $528 $203 $300 $300 Materials 6226 MEMBERSHIP $934 $1,277 $1,200 $1,500 Contract Services 7011 TRAINING $617 $895 $1,000 $1,000 Contract Services 7013 MAINT OF EQUIP $1,508 $0 $3,000 $3,000 Contract Services 7014 GENERAL SVC AGMT $93,233 $149,614 $157,566 $165,0007 Contract Services 7109 ERGONOMICS $0 $0 $0 $800" Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $18,6309 Cost Allocation 8001 EQUIPMENT $3,300 $3,120 $3,850 $3,020 Cost Allocation 8002 IT REIMBURSEMENT $37,400 $34,600 $67,600 $40,78410 Cost Allocation 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $7,25011 CAPITAL OUTLAY 9400 FIXED ASSET ACQUISITION $0 $2,278 $10,800 $12,00012 DEPARTMENT TOTAL $995,257 $1,081,545 $1,320,597 $1,185,445 1 The Asst Director of Public Works (Engineering) position will be eliminated in FY 2013 -14. 2 Department anticipates no need for part- time staff. 3 Decrease in costs based on prior year actual trend. 4 Changes due to new methodology in FY 2013 -14. 5 Maps and Blueprint costs are being transferred to 6112 (Printing and duplication). 6 Reduction related to the elimination of the Asst Director position. 7 Consultant services when not covered under a CIP project. Increased to cover map /signing surveying costs. 8 New account established in FY 2013 -14 to account for Ergonomic expenses previously in 6111 General Office Supplies. 9 A new category in FY 2013 -14, see the recommended budget section for explanation. 10 Changes due to new methodology in FY 2013 -14. 11 Cost allocation charges have increased due to the transfer of City Channel and City Website from General Fund programs to Internal Service Funds that charge user departments. 12 Replacement HP plotter /copier for scanning and copying large plan sets (warranty included). 516 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways ENGINEERING SERVICES- INSPECTION SERVICES Budget Unit 110 -8102 General Fund PROGRAM OVERVIEW BUDGET AT A GLANCE Total Revenue Total Expenditures Fund Balance CUPERTINO $ 166,000 165,457 General Fund Costs $ (543) Total Staffing 1.00 Funded by General Fund -0.3 The Inspection Services Program ensures compliance with City standards on all public and private projects. SERVICE OBJECTIVES • Ensure that all public improvements (including Development and CIP Projects) are constructed in accordance with the community's expectations and within City standards. • Inspect all utility encroachment permits for work within the City right -of -way and return streets and sidewalks to City standards. • Ensure compliance with stormwater permit and prevent runoff from polluting nearby watersheds. Work closely with the Environmental Programs Division to continue inspecting jobsites before, during and after each rain event and conduct annual inspections of all Post Construction Treatments and Stormwater Pollution Prevention Plan (SWPPP) compliance. • Place safety of the general public, City employees and workers as the highest priority on construction sites. • Respond to public inquiries or complaints in a timely manner. 517 FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $165,457 for the Engineering Services Inspection Program. This represents an increase of $1,343 or 0.8% over the FY 2012 -13 Amended Budget. A new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from a $166,000 in department revenue and is projected to return $543 to General Fund balance. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 518 Public Works - Inspection Services STAFFING Total current authorized positions -1.00 There are no changes to the current level of staffing. Total authorized positions -1.00 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 519 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - Use of Money and Property - - - - Intergovernmenta Revenue - - Charges for Services - - - 166,000 m For enures Miscellaneous Revenue - - - - Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ 166,000 Expenditures Employee Compensation 103,678 103,019 103,314 104,337 Employee Benefits 42,172 5,190 Materials 2,391 2,230 3,100 3,100 Contract Services Appropriations for Contingency - - - 350 Cost Allocatio 13,450 - Capital Outlay - - - - Special Projects - TOTAL EXPENDITURES $ 146,924 $ 151,436 $ 164,114 $ 165,457 Fund Balance - - - - STAFFING Total current authorized positions -1.00 There are no changes to the current level of staffing. Total authorized positions -1.00 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 519 Category Acct Account Description 8102 Employee Compensation 5501 Employee Compensation 5503 Employee Benefits 5600 Employee Benefits 5602 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 Materials 6111 Materials 6121 Materials 6154 Contract Services 7011 Contract Services 7013 Contract Services 7109 Appr for Contingency 7197 Cost Allocation 8001 Cost Allocation 8002 Cost Allocation 8005 SALARIES FULL TIME EXCESS MED PAY RETIREMENT SYSTEM PERS 1959 SURV BENE HEALTH INSURANCE DENTAL INSURANCE MEDICARE LIFE INSURANCE LONG TERM DISABILITY WORKERS COMPENSATION VISION INSURANCE GEN OFFICE SUPPLIES SML TOOLS & EQUIPMENT TELEPHONE SERVICE TRAINING MAINT OF EQUIP ERGONOMICS APPR FOR CONTINGENCY EQUIPMENT IT REIMBURSEMENT WEB SITE REIMBURSEMENT DEPARTMENT TOTAL FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET $101,719 $102,684 $103,314 $104,337 $1,959 $335 $0 $0 $23,282 $27,407 $27,955 $28,982 $16 $0 $0 $0 $6,609 $8,206 $9,000 $8,568 $933 $939 $939 $939 $1,500 $1,492 $1,498 $1,513 $720 $720 $792 $792 $507 $510 $723 $626 $2,692 $2,719 $2,746 $3,5781 $172 $179 $197 $192 $0 $144 $300 $300 $0 $0 $300 $300 $2,391 $2,086 $2,500 $2,500 $214 $75 $300 $200 $0 $0 $100 $100 $0 $0 $0 $1002 $0 $0 $0 $3503 $3,210 $3,040 $3,750 $2,940 $1,000 $900 $9,700 $7,9614 $0 $0 $0 $1,1795 $146,924 $151,436 $164,114 $165,457 3 Changes due to new methodology in FY 2013 -14. 2 New account established in FY 2013 -14 to account for Ergonomic expenses previously in 6111 General Office Supplies. 3 A new category in FY 2013 -14, see the recommended budget section for explanation. 4 Changes due to new methodology in FY 2013 -14. 5 Cost allocation charges have increased due to the transfer of City Channel and City Website from General Fund programs to Internal Service Funds that charge user departments. 520 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways SERVICE CENTER- ADMINISTRATION Budget Unit 110 -8201 General Fund PROGRAM OVERVIEW BUDGET AT A GLANCE Total Revenue Total Expenditures Fund Balance CUPERTINO $ 97,000 781,263 General Fund Costs $ 684,263 Total Staffing 2.00 % Funded by General Fund 87.6% This program manages Public Works maintenance operations that include the major divisions of streets, grounds, trees, medians, facilities and fleet, as well as the minor divisions of signs /markings, storm drain, curb and gutter, overpasses and storm water; provides administrative support for personnel timesheets, general training prioritization and assignment of service calls; provides oversight of various contracted weekend services including street sweeping, janitorial and crossing guard in addition to the Elmwood work furlough program; and collaborates with Public Works Engineering for asset improvements beyond routine maintenance. SERVICE OBJECTIVES • Create a positive environment that fosters efficiency and innovation for service center employees. • Insure proper documentation and inventory for trees, sidewalk repair, striping and legends, street signs, vehicle and equipment, streetlights and storm water pollution. • Maintain records of all complaints and requests for services by tracking responses through computer programs and written service request forms. • Maintain productivity units of measure for key tasks performed. • Support Public Works Engineering in the collection of field data, review of improvement drawings and development of capital improvement projects. • Timely manage completion of employee performance reviews, as well as provide timely progressive discipline per City policy when necessary. • Maintain, lead and implement all elements of the Injury and Illness Prevention Program. • Maintain positive, accountable relations with employee bargaining groups. 521 FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $781,263 for the Service Center - Administration. This represents a decrease of $24,350 or 3% from the FY 2012 -13 Amended Budget. The decrease is attributed to budgeted funds not spent in FY 2011 -12 that were carried over to the FY 2012 -13 Amended Budget. The FY 2013 -14 Proposed Budget does not include any anticipated carryover funds and only reflects anticipated new expenses. In addition, a new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from $97,000 in estimated department revenue and a $684,263 contribution from the General Fund. SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Office Improvements $ 35,000 $ 35,000 General Fund Citywide Office Improvements TOTAL $ 35,000 $ 35,000 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 522 Public Works - Service Center Administration 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - Use of Money and Property - - - 97,000 Intergovernmental Revenue - - - Charges for Services - - - - m For enures Miscellaneous Revenue - - - - Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ 97,000 Expenditures Employee Compensation 250,665 226,740 226,759 238,605 Employee Benefits 94,526 85,894 - Materials 57,691 64,230 65,000 64,050 Contract Services 128,831 Appropriations for Contingency - - - 22,005 Cost Allocatio 328,200 240,570 Capital Outlay - - 2,000 - Special Projects - 35,000 TOTAL EXPENDITURES $ 856,867 $ 842,527 $ 805,613 $ 781,263 Fund Balance STAFFING Total current authorized positions - 2.00 There are no changes to the current level of staffing. Total authorized positions - 2.00 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 523 Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 8201 Employee Compensation 5501 SALARIES FULL TIME $221,551 $211,375 $212,318 $221,228 Employee Compensation 5502 SALARIES PART TIME $4,570 $0 $0 $4,4001 Employee Compensation 5503 EXCESS MED PAY $14,144 $5,165 $3,541 $2,578 Employee Compensation 5504 STAND BY $10,400 $10,200 $10,400 $10,400 Employee Compensation 5505 OVERTIME $0 $0 $500 $0 Employee Benefits 5600 RETIREMENT SYSTEM $57,995 $63,447 $57,449 $61,451 Employee Benefits 5602 PERS 1959 SURV BENE $42 $0 $0 $0 Employee Benefits 5711 HEALTH INSURANCE $19,674 $21,452 $19,104 $18,192 Employee Benefits 5712 DENTAL INSURANCE $2,638 $2,448 $1,875 $1,876 Employee Benefits 5713 MEDICARE $4,191 $3,516 $3,397 $3,518 Employee Benefits 5714 LIFE INSURANCE $1,712 $1,541 $1,426 $1,426 Employee Benefits 5715 LONG TERM DISABILITY $1,009 $939 $1,486 $1,327 Employee Benefits 5716 WORKERS COMPENSATION $1,189 $756 $762 $7,1572 Employee Benefits 5717 VISION INSURANCE $444 $427 $395 $384 Materials 6111 GEN OFFICE SUPPLIES $9,181 $11,639 $9,000 $9,000 Materials 6121 SML TOOLS & EQUIPMENT $0 $660 $1,000 $2503 Materials 6124 UNIFORMS /SAFETY APPAR $34,629 $39,881 $41,000 $41,000 Materials 6154 TELEPHONE SERVICE $12,276 $9,628 $11,000 $11,000 Materials 6216 CONFERENCES $849 $1,530 $1,500 $2,3004 Materials 6219 MILEAGE REIMBURSEMENT $351 $682 $500 $500 Materials 6226 MEMBERSHIP $405 $210 $1,000 $05 Contract Services 7011 TRAINING $8,353 $7,610 $18,390 $14,0006 Contract Services 7013 MAINT OF EQUIP $4,520 $2,502 $3,000 $3,000 Contract Services 7014 GENERAL SVC AGMT $150,114 $118,719 $164,000 $07 Contract Services 7117 CROSSING GUARD SERVICE $0 $0 $0 $139,000" Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $22,0059 Cost Allocation 8001 EQUIPMENT $214,830 $202,300 $207,670 $153,580 Cost Allocation 8002 IT REIMBURSEMENT $81,800 $125,900 $32,900 $14,33510 Cost Allocation 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $2,35811 Special Project 9300 FACILITY IMPROVEMENTS $0 $0 $0 $35,00012 CAPITAL OUTLAY 9400 FIXED ASSET ACQUISITION $0 $0 $2,000 $0 DEPARTMENT TOTAL $856,867 $842,527 $805,613 $781,263 1 Part time clerical help 2 Changes due to new methodology in FY 2013 -14. 3 Anticipated decreased costs 4 Combined 6216 CONFERENCES and 6226 MEMBERSHIP 5 Transfer costs to 6216 Conference /Mbrsp 6 Costs reduce to reflect anticipated expenditures Costs transferred to new account 7117 Crossing Guard Contract 8 Costs transferred from account 7014 General Svc Agmt to better classify expenditure 9 A new category in FY 2013 -14, see the recommended budget section for explanation. 10 Changes due to new methodology in FY 2013 -14. 11 Cost allocation charges have increased due to the transfer of City Channel and City Website from General Fund programs to Internal Service Funds that charge user departments. 12 Citywide office reconfigurations 524 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways GROUNDS- MCCLELLAN RANCH PARK Budget Unit 110 -8302 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $ Total Expenditures 58,804 Fund Balance - General Fund Costs $ 58,804 Total Staffing 0.30 % Funded by General Fund 100.0% McClellan Ranch Park is one of 21 parks and open space areas managed by the Grounds Division of the Public Works Department. SERVICE OBJECTIVES • The main objective of the Grounds Division is to provide the citizens of Cupertino with the cleanest and safest recreational areas to enjoy in the Bay Area. • Provide daily general clean up, trash removal, and graffiti removal. • Provide twice annually the mowing of fire breaks per Fire Marshal request in a manner in which wildlife is least impacted. • Utilize Weekend Work furlough program as needed to assist in weekend and weekday cleanup programs of garden plots. • Provide logistical support to the Park and Recreation Department for all of the City's special events. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $58,804 for the Grounds - McClellan Ranch Park. This represents an increase of $5,473 or 10.3% from the FY 2012 -13 Amended Budget. The increase is attributed to increased cost allocation, water rates and contract services. A new category, Appropriations for Contingency, has also been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from a $58,804 contribution from the General Fund. 525 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Public Works - McClellan Ranch Park 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - Use of Money and Property - - - - Intergovernmental Revenue - - - Charges for Services - - - - Fines and Forfeitures - Miscellaneous Revenue - - - - Interdepartmental Revenue - TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation 26,269 25,182 26,072 25,603 Employee Benefits 10,946 12,374 12,047 Materials 11,136 9,406 11,425 11,500 Contract Services 9,660 1,060 Appropriations for Contingency - - - 1,550 Cost Allocatio 2,400 4,104 Capital Outlay - - - - Special Projects - - - TOTAL EXPENDITURES $ 55,309 $ 55,639 $ 53,331 $ 58,804 Fund Balance - - - - STAFFING Total current authorized positions - .30 There are no changes to the current level of staffing. Total authorized positions -.30 526 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 8302 Employee Compensation 5501 SALARIES FULL TIME $26,269 $24,904 $25,672 $25,204 Employee Compensation 5505 OVERTIME $0 $278 $400 $400 Employee Benefits 5600 RETIREMENT SYSTEM $5,839 $6,456 $6,946 $7,001 Employee Benefits 5602 PERS 1959 SURV BENE $4 $0 $0 $0 Employee Benefits 5711 HEALTH INSURANCE $2,300 $2,293 $2,604 $2,744 Employee Benefits 5712 DENTAL INSURANCE $402 $366 $405 $414 Employee Benefits 5713 MEDICARE $382 $369 $372 $365 Employee Benefits 5714 LIFE INSURANCE $214 $200 $238 $238 Employee Benefits 5715 LONG TERM DISABILITY $149 $136 $181 $153 Employee Benefits 5716 WORKERS COMPENSATION $1,605 $1,521 $1,569 $1,0731 Employee Benefits 5717 VISION INSURANCE $51 $50 $59 $58 Materials 6111 GEN OFFICE SUPPLIES $5,474 $4,491 $5,000 $02 Materials 6126 GENERAL SUPPLIES $0 $0 $0 $5,0003 Materials 6155 WATER SERVICE $5,662 $4,915 $6,000 $6,5004 Materials 6156 SEWER SERVICE $0 $0 $425 $0 Contract Services 7014 GENERAL SVC AGMT $6,958 $9,660 $10,060 $4,000 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $1,5505 Cost Allocation 8002 IT REIMBURSEMENT $0 $0 $2,400 $3,7506 Cost Allocation 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $3547 DEPARTMENT TOTAL $55,309 $55,639 $62,331 $58,804 3 Changes due to new methodology in FY 2013 -14. 2 Costs transferred to new account 6126 General Supplies. 3 Costs transferred from account 6111 General Office Supplies to better classify expenditure. 'AMENDED BUDGET plus 21% anticipated rate increase. 5 A new category in FY 2013 -14, see the recommended budget section for explanation. 6 Changes due to new methodology in FY 2013 -14. 7 Cost allocation charges have increased due to the transfer of City Channel and City Website from General Fund programs to Internal Service Funds that charge user departments. 527 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways GROUNDS- MEMORIAL PARK Budget Unit 110 -8303 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $ Total Expenditures 608,539 Fund Balance - General Fund Costs $ 608,539 Total Staffing 2.85 % Funded by General Fund 100.0% Memorial Park is one of 21 parks and open space areas managed by the Grounds Division of the Public Works Department. Memorial Park is the largest and most utilized park in Cupertino. SERVICE OBJECTIVES • The main objective of the Grounds Division is to provide the citizens of Cupertino with the cleanest and safest recreational areas to enjoy in the Bay Area. • Provide daily general clean up, trash removal, graffiti removal, irrigation adjustments and repairs and basic play structure inspections and maintenance. • Provide weekly maintenance that may include mowing and edging of turf areas, spraying of pesticides, tennis court cleaning and general maintenance, basketball court maintenance and programmed play structure inspections and maintenance. • Provide quarterly maintenance that may include turf spraying, fertilization applications, aerating, over - seeding and pruning of trees and shrubs. • Provide semi - annual maintenance that may include replacement of planting material, pre- emergent applications, playground woodchip replenishing and preparation of athletic fields for seasonal use. • Maintain all playgrounds in accordance with California playground safety requirements. • Minimize the negative effects of waterfowl to park patrons. • Reduce water consumption wherever practicable. • Utilize Weekend Work furlough program as needed to assist in weekend and weekday cleanup programs of garden plots. 528 • Provide logistical support to the Park and Recreation Department for all the City's special events. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $608,539 for the Grounds - Memorial Park. This represents a decrease of $222,605 or 26.8% from the FY 2012 -13 Amended Budget. The decrease is attributed to completion of one time projects of park lighting / gazebo and budgeted funds not spent in FY 2011 -12 that were carried over to the FY 2012 -13 Amended Budget. The FY 2013 -14 Proposed Budget does not include any anticipated carryover funds and only reflects anticipated new expenses. A new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from a $608,539 contribution from the General Fund. SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Grade $ 35,000 $ 35,000 General Fund Memorial Park - Adjustment Bring down grade and water mainline (near parking lot) TOTAL $ 35,000 $ 35,000 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 529 Public Works - Memorial Park 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - m For enures Miscellaneous Revenue - - - - Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation 197,885 212,876 217,174 203,242 Employee Benefits Materials 175,043 145,490 180,053 174,315 Contract Services 19,U41 wg,2 Appropriations for Contingency - - - 20,432 Cost Allocatio 28,280 61,360 Capital Outlay 28,369 9,350 189,150 - Special Projects TOTAL EXPENDITURES $ 529,114 $ 525,257 $ 831,144 $ 608,539 Fund Balance STAFFING Total current authorized positions - 2.85 There are no changes to the current level of staffing. Total authorized positions - 2.85 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 530 Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 8303 Employee Compensation 5501 Employee Compensation 5502 Employee Compensation 5505 Employee Benefits 5600 Employee Benefits 5602 Employee Benefits 5710 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 Materials 6111 Materials 6126 Materials 6151 Materials 6154 Materials 6155 Materials 6156 Contract Services 7014 Contract Services 7115 Appr for Contingency 7197 Cost Allocation 8001 Cost Allocation 8002 Cost Allocation 8005 Special Project 9100 Special Project 9300 Special Project 9303 SALARIES FULL TIME SALARIES PART TIME OVERTIME RETIREMENT SYSTEM PERS 1959 SURV BENE EMPLOYEE BENEFITS HEALTH INSURANCE DENTAL INSURANCE MEDICARE LIFE INSURANCE LONG TERM DISABILITY WORKERS COMPENSATION VISION INSURANCE GEN OFFICE SUPPLIES GENERAL SUPPLIES ELECTRICAL SERVICE TELEPHONE SERVICE WATER SERVICE SEWER SERVICE GENERAL SVC AGMT TREE MAINTENANCE ITEMS APPR FOR CONTINGENCY EQUIPMENT IT REIMBURSEMENT WEB SITE REIMBURSEMENT NON RECURRING FACLITY FACILITY IMPROVEMENTS BRING DWGRD WATER MAIN DEPARTMENT TOTAL ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET $190,792 $204,686 $211,174 $194,242 $0 $662 $0 $3,000 $7,093 $7,528 $6,000 $6,000 $43,119 $54,314 $57,140 $53,955 $42 $0 $0 $0 $1 $0 $0 $0 $22,746 $26,861 $28,115 $24,838 $4,436 $4,619 $4,703 $4,436 $2,993 $3,060 $3,008 $2,762 $2,097 $2,223 $2,455 $2,257 $1,194 $1,200 $1,488 $1,175 $15,827 $17,389 $16,628 $10,198' $502 $554 $612 $547 $63,872 $42,776 $60,553 $02 $0 $0 $0 $50,0003 $56,123 $38,533 $60,000 $53,760 $664 $1,871 $1,000 $2,200 $51,634 $59,397 $55,000 $65,355 $2,750 $2,913 $3,500 $3,000 $19,800 $19,041 $69,258 $15,000 $0 $0 $0 $15,000 $0 $0 $0 $20,4324 $14,060 $27,380 $40,960 $22,020 $1,000 $900 $20,400 $20,0025 $0 $0 $0 $3,3606 $4,869 $9,350 $64,150 $0 $23,500 $0 $125,000 $0 $0 $0 $0 $35,0007 $529,114 $525,257 $831,144 $608,539 3 Changes due to new methodology in FY 2013 -14. 2 Costs transferred to new account 6126 General Supplies. 3 Costs transferred from account 6111 General Office Supplies to better classify expenditure. 4 A new category in FY 2013 -14, see the recommended budget section for explanation. 5 Changes due to new methodology in FY 2013 -14. 6 Cost allocation charges have increased due to the transfer of City Channel and City Website from General Fund programs to Internal Service Funds that charge user departments. Special Project for grade reduction and water mainline (near parking lot). 531 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways GROUNDS- SCHOOL SITE MAINTENANCE Budget Unit 110 -8312 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $ Total Expenditures 586,589 Fund Balance - General Fund Costs $ 586,589 Total Staffing 3.90 % Funded by General Fund 100.0% Under a joint powers agreement with the Cupertino Union School District, eight athletic fields and landscape areas, constituting approximately 52 acres, are managed by the Grounds Division of the Public Works Department. These sites include Hyde and Kennedy Middle Schools, Eaton, Lincoln, Regnart, Faria, Stevens Creek and Garden Gate Elementary Schools. SERVICE OBJECTIVES • The main objective of the Grounds Division is to provide the citizens of Cupertino with the cleanest and safest recreational areas / athletic fields in the Bay Area. • Provide daily general clean up, trash removal, graffiti removal, irrigation adjustments and repairs and other maintenance. • Provide weekly maintenance that may include mowing and edging of turf areas, spraying of pesticides and other maintenance. • Provide quarterly maintenance that may include turf spraying, fertilization applications, aerating, over - seeding and pruning of trees and shrubs. • Provide semi - annual maintenance that may include replacement of planting material, pre- emergent applications and preparing athletic fields for seasonal use. • Maintain School Sites for recreational activities including soccer, baseball, cricket, track and field, softball and a variety of other sports. • Reduce water consumption wherever practicable. • Utilize Weekend Work furlough program as needed to assist in weekend and weekday cleanup programs of garden plots. • Provide logistical support to the Park and Recreation Department for all the City's special events. 532 FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $586,589 for the Grounds - School Site Maintenance. This represents a decrease of $12,078 or 2% from the FY 2012 -13 Amended Budget. The decrease is attributed to a reduction in overtime, general material, contract service funding and budgeted funds not spent in FY 2011 -12 that were carried over to the FY 2012 -13 Amended Budget. The FY 2013 -14 Proposed Budget does not include any anticipated carryover funds and only reflects anticipated new expenses. In addition, a new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from a $586,589 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 533 Public Works - School Site Maintenance 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - and Permits - - Use of Money and Property - - - - Intergovernmental Rev - - - Charges for Services - - - - Fines and or ei es Miscellaneous Revenue - - - - Interdepartmental Revenue TOTAL REVENUE $ - $ - $ Expenditures Employee Compensation 277,102 273,123 253,616 240,440 Employ! , Materials 85,101 119,740 109,033 111,035 Appropriations for Contingency - - - 11,704 Cost Alloca 43,790 Capital Outlay - - - - Special Projects - - TOTAL EXPENDITURES $ 521,163 $ 583,369 $ 598,667 $ 586,589 Fund Balance - - - - STAFFING Total current authorized positions - 3.90 There are no changes to the current level of staffing. Total authorized positions - 3.90 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 534 Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 8312 Employee Compensation 5501 SALARIES FULL TIME $276,932 $272,863 $250,616 $239,940 Employee Compensation 5505 OVERTIME $170 $260 $3,000 $500' Employee Benefits 5600 RETIREMENT SYSTEM $62,466 $71,874 $67,812 $66,648 Employee Benefits 5602 PERS 1959 SURV BENE $63 $0 $0 $0 Employee Benefits 5710 EMPLOYEE BENEFITS $1 $0 $0 $0 Employee Benefits 5711 HEALTH INSURANCE $32,647 $35,120 $34,044 $33,949 Employee Benefits 5712 DENTAL INSURANCE $6,178 $6,065 $5,715 $6,119 Employee Benefits 5713 MEDICARE $4,021 $3,951 $3,634 $3,479 Employee Benefits 5714 LIFE INSURANCE $2,905 $2,901 $2,970 $3,089 Employee Benefits 5715 LONG TERM DISABILITY $1,726 $1,603 $1,766 $1,450 Employee Benefits 5716 WORKERS COMPENSATION $22,456 $22,246 $19,957 $13,9562 Employee Benefits 5717 VISION INSURANCE $695 $723 $740 $749 Materials 6111 GEN OFFICE SUPPLIES $32,286 $63,345 $54,733 $03 Materials 6126 GENERAL SUPPLIES $0 $0 $0 $50,0004 Materials 6151 ELECTRICAL SERVICE $4,264 $2,585 $4,300 $3,460 Materials 6155 WATER SERVICE $48,551 $53,810 $50,000 $57,575 Contract Services 7014 GENERAL SVC AGMT $150 $2,160 $10,000 $5,000 Contract Services 7060 RENT EXPENSE $1,112 $73 $1,500 $1,000 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $11,7045 Cost Allocation 8001 EQUIPMENT $24,540 $43,790 $64,080 $56,680 Cost Allocation 8002 IT REIMBURSEMENT $0 $0 $23,800 $26,6945 Cost Allocation 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $4,5977 DEPARTMENT TOTAL $521,163 $583,369 $598,667 $586,589 3 Decrease cost based on prior year actual trends. 2 Changes due to new methodology in FY 2013 -14. 3 Costs transferred to new account 6126 General Supplies. 4 Costs transferred from account 6111 General Office Supplies to better classify expenditure. 5 A new category in FY 2013 -14, see the recommended budget section for explanation. 6 Changes due to new methodology in FY 2013 -14. Cost allocation charges have increased due to the transfer of City Channel and City Website from General Fund programs to Internal Service Funds that charge user departments. 535 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways GROUNDS- NEIGHBORHOOD PARKS Budget Unit 110 -8314 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $ Total Expenditures 1,453,924 Fund Balance - General Fund Costs $ 1,453,924 Total Staffing 8.00 % Funded by General Fund 100.0% Neighborhood Parks include 13 of the 21 parks and open space areas managed by the Grounds Division of the Public Works Department. Neighborhood park sites include Linda Vista, Monta Vista, Portal, Somerset, Varian, Wilson, Three Oaks, Hoover, Canyon Oak, Little Rancho, Franco Park, Sterling/Barnhart and Blackberry Farms. SERVICE OBJECTIVES • The main objective of the Grounds Division is to provide the citizens of Cupertino with the cleanest and safest recreational areas to enjoy in the Bay Area. • Provide daily general clean up, trash removal, graffiti removal, irrigation adjustments and repairs and basic play structure inspections and maintenance. • Provide weekly maintenance that may include mowing and edging of turf areas, spraying of pesticides, tennis court cleaning and general maintenance, basketball court maintenance and programmed play structure inspections and maintenance. • Provide quarterly maintenance that may include turf spraying, fertilization applications, aerating, over - seeding and pruning of trees and shrubs. • Provide semi - annual maintenance that may include replacement of planting material, pre- emergent applications, playground woodchip replenishing and prepare athletic fields for seasonal use. • Maintain all playgrounds in accordance to California playground safety requirements. • Reduce water consumption wherever practicable. • Utilize Weekend Work furlough program as needed to assist in weekend and weekday cleanup programs of garden plots. • Provide logistical support to the Park and Recreation Department for all the City's special events. 536 FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $1,453,924 for the Grounds - Neighborhood Parks. This represents a decrease of $92,879 or 6% from the FY 2012 -13 Amended Budget. The decrease is attributed to reduction in contract service funding, completion of the one -time project of three playground installations and budgeted funds not spent in FY 2012 -13 that were carried over to the FY 2013 -14 Amended Budget. The FY 2013 -14 Proposed Budget does not include any anticipated carryover funds and only reflects anticipated new expenses. In addition, a new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from a $1,453,924 contribution from the General Fund. SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Blackberry Farm $ 63,500 $ 63,500 General Fund Bocce Ball Court @BBF and lights @ 3 park sites. TOTAL $ 63,500 $ 63,500 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 537 Public Works - Neighborhood Parks 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - m For enures Miscellaneous Revenue - - - - Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation 428,337 519,376 508,779 514,816 Employee Benefits 269,847 277,745 Materials 188,826 205,515 226,121 223,071 Contract Services 6673,9, Appropriations for Contingency - - - 33,207 Cost Allocatio 109,800 =65,890 Capital Outlay 127,624 - 233,500 - Special Projects - 63,500 TOTAL EXPENDITURES $ 1,128,209 $ 1,171,091 $ 1,546,803 $ 1,453,924 Fund Balance STAFFING Total current authorized positions - 8.00 There are no changes to the current level of staffing. Total authorized positions - 8.00 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 538 Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 8314 Employee Compensation 5501 Employee Compensation 5502 Employee Compensation 5505 Employee Benefits 5600 Employee Benefits 5602 Employee Benefits 5710 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 Materials 6111 Materials 6126 Materials 6151 Materials 6155 Materials 6156 Contract Services 7011 Contract Services 7014 Contract Services 7115 Appr for Contingency 7197 Cost Allocation 8001 Cost Allocation 8002 Cost Allocation 8005 Special Project 9100 Special Project 9300 Special Project 9314 SALARIES FULL TIME $427,213 $510,878 $503,779 $492,317 SALARIES PART TIME $0 $6,449 $1,000 $20,5001 OVERTIME $1,124 $2,049 $4,000 $2,000 RETIREMENT SYSTEM $95,923 $134,873 $136,312 $136,751 PERS 1959 SURV BENE $96 $0 $0 $0 EMPLOYEE BENEFITS $1 $0 $0 $0 HEALTH INSURANCE $52,026 $63,207 $69,749 $67,282 DENTAL INSURANCE $9,717 $11,233 $11,943 $12,692 MEDICARE $6,078 $7,753 $7,197 $7,029 LIFE INSURANCE $4,540 $5,320 $6,138 $6,336 LONG TERM DISABILITY $2,668 $2,883 $3,553 $2,974 WORKERS COMPENSATION $35,259 $43,253 $41,324 $28,626 VISION INSURANCE $1,087 $1,325 $1,529 $1,535 GEN OFFICE SUPPLIES $77,030 $77,938 $104,371 $02 GENERAL SUPPLIES $0 $0 $0 $87,0003 ELECTRICAL SERVICE $4,219 $3,809 $5,750 $4,3314 WATER SERVICE $107,361 $123,401 $115,000 $131,3405 SEWER SERVICE $216 $367 $1,000 $400 TRAINING $3,542 $4,118 $7,982 $5,000 GENERAL SVC AGMT $62,435 $62,435 $126,786 $55,000 TREE MAINTENANCE ITEMS $0 $0 $0 $49,000 APPR FOR CONTINGENCY $0 $0 $0 $33,2075 EQUIPMENT $110,050 $109,800 $118,190 $184,850 IT REIMBURSEMENT $0 $0 $47,700 $52,8247 WEB SITE REIMBURSEMENT $0 $0 $0 $9,4308 NON RECURRING FACLITY $15,264 $0 $167,500 $0 FACILITY IMPROVEMENTS $112,360 $0 $60,000 $0 BOTCHY BALL CT LED $0 $0 $0 $63,5009 DEPARTMENT TOTAL $1,128,209 $1,171,091 $1,540,803 $1,453,924 3 Increase due to additional staff. 2 Changes due to new methodology in FY 2013 -14. 3 Costs transferred to new account 6126 General Supplies. 4 Costs transferred from account 6111 General Office Supplies to better classify expenditure. s AMENDED BUDGET plus anticipated 22% rate increase. 6 A new category in FY 2013 -14, see the recommended budget section for explanation. 7 Changes due to new methodology in FY 2013 -14. s Cost allocation charges have increased due to the transfer of City Channel and City Website from General Fund programs to Internal Service Funds that charge user departments. 9 Special Project Bocce Ball Court (LED Lights for 3 park sites) 539 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways GROUNDS- SPORTS FIELD JOLLYMAN /CREEKSIDE Budget Unit 110 -8315 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue Total Expenditures Fund Balance $ 463,916 General Fund Costs $ 463,916 Total Staffing 2.80 % Funded by General Fund 100.0% The sport fields at Jollyman and Creekside parks are among the 21 parks and open space areas managed by the Grounds Division of the Public Works Department. Sport fields at these two parks are heavily used and enjoyed by the community. SERVICE OBJECTIVES • The main objective of the Grounds Division is to provide the citizens of Cupertino with the cleanest and safest recreational areas / sports fields in the Bay Area. • Provide daily general clean up, trash removal, graffiti removal, irrigation adjustments and repairs and other maintenance. • Provide weekly maintenance that may include mowing and edging of turf areas, spraying of pesticides, programmed play structure inspections and other maintenance. • Provide quarterly maintenance that may include turf spraying, fertilization applications, aerating, over - seeding and pruning of trees and shrubs. • Provide semi - annual maintenance that may include replacement of planting material, pre- emergent applications and preparing sport fields for seasonal use. • Maintain sport fields for recreational activities including soccer, baseball, cricket, track and field, softball and a variety of other sports. • Maintain all playgrounds in accordance to California playground safety requirements. • Reduce water consumption wherever practicable. • Utilize Weekend Work furlough program as needed to assist in weekend and weekday cleanup programs of garden plots. • Provide logistical support to the Park and Recreation Department for all the City's special events. 540 FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $463,916 for the Grounds - Sports Field Jollyman/Creekside. This represents a decrease of $59,181, or 11.3% under the FY 2012 -13 Amended Budget. The decrease is attributed to reduction in contract services /completion of a one -time project to improve restrooms at Jollyman Park and budgeted funds not spent in FY 2011 -12 that were carried over to the FY 2012 -13 Amended Budget. The FY 2013 -14 Proposed Budget does not include any anticipated carryover funds and only reflects anticipated new expenses. In addition, a new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from a $463,916 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 541 Public Works - Sports Field Jollyman/Creekside 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - m For enures Miscellaneous Revenue - - - - Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation 189,661 200,922 201,873 177,856 Employee Benefits Materials 104,535 116,924 110,985 116,533 Contract Services 11,151 Appropriations for Contingency - - - 12,853 Cost Allocatio 31,03OW 35,450 I58,3� Capital Outlay - - 10,000 - Special Projects - - - TOTAL EXPENDITURES $ 425,949 $ 471,433 $ 523,097 $ 463,916 Fund Balance STAFFING Total current authorized positions - 2.80 There are no changes to the current level of staffing. Total authorized positions - 2.80 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 542 Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 8315 Employee Compensation 5501 Employee Compensation 5505 Employee Benefits 5600 Employee Benefits 5602 Employee Benefits 5710 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 Materials 6111 Materials 6126 Materials 6151 Materials 6155 Materials 6156 Contract Services 7014 Contract Services 7115 Appr for Contingency 7197 Cost Allocation 8001 Cost Allocation 8002 Cost Allocation 8005 Special Project 9100 SALARIES FULL TIME $189,126 $200,594 $200,873 $177,358 OVERTIME $535 $328 $1,000 $500 RETIREMENT SYSTEM $42,919 $52,837 $54,352 $49,265 PERS 1959 SURV BENE $40 $0 $0 $0 EMPLOYEE BENEFITS $1 $0 $0 $0 HEALTH INSURANCE $24,013 $26,756 $29,554 $26,077 DENTAL INSURANCE $4,091 $4,446 $4,625 $4,356 MEDICARE $2,734 $2,906 $2,913 $2,572 LIFE INSURANCE $1,949 $2,142 $2,416 $2,218 LONG TERM DISABILITY $1,148 $1,160 $1,416 $1,072 WORKERS COMPENSATION $15,006 $16,206 $15,759 $10,020' VISION INSURANCE $466 $533 $602 $538 GEN OFFICE SUPPLIES $51,892 $48,702 $51,685 $02 GENERAL SUPPLIES $0 $0 $0 $46,0003 ELECTRICAL SERVICE $3,440 $2,681 $3,700 $3,460 WATER SERVICE $48,987 $65,211 $55,000 $66,7434 SEWER SERVICE $216 $330 $600 $330 GENERAL SVC AGMT $8,356 $11,151 $30,242 $8,000 TREE MAINTENANCE ITEMS $0 $0 $0 $4,000 APPR FOR CONTINGENCY $0 $0 $0 $12,8535 EQUIPMENT $31,030 $35,450 $39,460 $25,570 IT REIMBURSEMENT $0 $0 $18,900 $19,6836 WEB SITE REIMBURSEMENT $0 $0 $0 $3,3017 NON RECURRING FACLITY $0 $0 $10,000 $0 DEPARTMENT TOTAL $425,949 $471,433 $523,097 $463,916 3 Changes due to new methodology in FY 2013 -14. 2 Costs transferred to new account 6126 General Supplies. 3 Costs transferred from account 6111 General Office Supplies to better classify expenditure. 4 Increased cost 22 %. 5 A new category in FY 2013 -14, see the recommended budget section for explanation. 6 Changes due to new methodology in FY 2013 -14. Cost allocation charges have increased due to the transfer of City Channel and City Website from General Fund programs to Internal Service Funds that charge user departments. 543 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways GROUNDS- CIVIC CENTER MAINTENANCE Budget Unit 110 -8321 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $ Total Expenditures 155,551 Fund Balance - General Fund Costs $ 155,551 Total Staffing 0.90 % Funded by General Fund 100.0% The Civic Center grounds are one of 21 parks and open space areas managed by the Grounds Division of the Public Works Department. Due to the close proximity to City Hall, Community Hall and the Library, the Civic Center grounds are well utilized. Civic Center maintenance includes the adjacent Library Field. SERVICE OBJECTIVES • The main objective of the Grounds Division is to provide the citizens of Cupertino with the cleanest and safest recreational areas to enjoy in the Bay Area. • Provide daily general clean up, trash removal, graffiti removal, irrigation adjustments and repairs and other maintenance. • Provide weekly maintenance that may include mowing and edging of turf areas, spraying of pesticides and general maintenance. • Provide quarterly maintenance that may include turf spraying, fertilization applications, aerating, over - seeding and pruning of trees and shrubs. • Provide semi - annual maintenance that may include replacement of planting material and pre- emergent applications. • Maintain library field for recreational activities including soccer, cricket and a variety of other sports. • Reduce water consumption wherever practicable. • Provide logistical support to all City Departments for special events. 544 FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $155,551 for the Grounds - Civic Center Maintenance. This represents a decrease of $10,175 or 6.1% from the FY 2012 -13 Amended Budget. The decrease is attributed to decrease staffing cost and is offset by a new category, Appropriation for Contingency, added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from a $155,551 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Public Works - Civic Center Maintenance 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation 71,483 71,426 73,539 64,901 Employee Benefits 34,417 36.859 38,547 32,777 Materials 18,600 33,711 28,000 36,116 Contract Services Appropriations for Contingency - - - 3,612 Cost Allocatio 23,34 010 22,140 18,145 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES $ 150,840 $ 162,606 $ 165,726 $ 155,551 Fund Balance 545 STAFFING Total current authorized positions -.90 There are no changes to the current level of staffing. Total authorized positions -.90 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 8321 Employee Compensation 5501 SALARIES FULL TIME $71,295 $70,790 $72,039 $63,4011 Employee Compensation 5505 OVERTIME $188 $636 $1,500 $1,500 Employee Benefits 5600 RETIREMENT SYSTEM $16,137 $18,742 $19,492 $17,611 Employee Benefits 5602 PERS 1959 SURV BENE $16 $0 $0 $0 Employee Benefits 5710 EMPLOYEE BENEFITS $1 $0 $0 $0 Employee Benefits 5711 HEALTH INSURANCE $8,834 $8,908 $9,535 $8,380 Employee Benefits 5712 DENTAL INSURANCE $1,488 $1,434 $1,495 $1,376 Employee Benefits 5713 MEDICARE $1,039 $1,031 $1,045 $919 Employee Benefits 5714 LIFE INSURANCE $715 $701 $792 $713 Employee Benefits 5715 LONG TERM DISABILITY $437 $412 $508 $384 Employee Benefits 5716 WORKERS COMPENSATION $5,579 $5,457 $5,483 $3,2212 Employee Benefits 5717 VISION INSURANCE $171 $174 $197 $173 Materials 6111 GEN OFFICE SUPPLIES $7,931 $10,665 $8,000 $03 Materials 6126 GENERAL SUPPLIES $0 $0 $0 $8,0004 Materials 6155 WATER SERVICE $10,669 $23,046 $20,000 $28,1165 Contract Services 7014 GENERAL SVC AGMT $3,000 $2,600 $3,500 $0 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $3,6126 Cost Allocation 8001 EQUIPMENT $23,340 $18,010 $15,240 $9,510 Cost Allocation 8002 IT REIMBURSEMENT $0 $0 $6,900 $7,574 Cost Allocation 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $1,0618 DEPARTMENT TOTAL $150,840 $162,606 $165,726 $155,551 3 Decrease staffing costs. 2 Changes due to new methodology in FY 2013 -14. 3 Costs transferred to new account 6126 General Supplies. 4 Costs transferred from account 6111 General Office Supplies to better classify expenditure 5 Increased 22% 6 A new category in FY 2013 -14, see the recommended budget section for explanation. Changes due to new methodology in FY 2013 -14. s Cost allocation charges have increased due to the transfer of City Channel and City Website from General Fund programs to Internal Service Funds that charge user departments. 546 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways STREET- STORM DRAIN MAINTENANCE Budget Unit 110 -8401 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $ Total Expenditures Fund Balance 260,379 General Fund Costs $ 260,379 Total Staffing 1.30 % Funded by General Fund 100.0% Maintenance of storm drain system to provide for the efficient flow of storm water and to comply with storm water pollution prevention requirements. SERVICE OBJECTIVES • Provide effective and timely inspection and maintenance of the storm drain system including inlet and outfall structures, 2,216 storm drain inlets and collection system. • Provide annual cleaning and inspection of all inlets. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $260,379 for the Street - Storm Drain Maintenance. This represents an increase of $56,101, or 27.5% under the FY 2012 -13 Amended Budget. The increase is attributed to an increase in salary for part -time labor and equipment rent expense for inlet cleaning. A new category, Appropriations for Contingency, has also been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from a $260,379 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 547 Public Works - Storm Drain Maintenance 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - Use of Money and Property - - - - tergo ental Rev - - - Charges for Services - - - - `Fines and Forfeitures Miscellaneous Revenue - - - - Interdepartmental Revenue TOTAL REVENUE $ - $ - $ Expenditures Employee Compensation 562 15,342 87,774 117,416 Employee M 43,654 MIM "IT Materials 2,736 319 2,000 1,100 ract Se 17,722 Appropriations for Contingency - - - 7,810 Cost Alloca - Capital Outlay - - 3,350 - Special Proje s '049 - TOTAL EXPENDITURES $ 16,663 $ 40,632 $ 204,278 $ 260,379 Fund Balance STAFFING Total current authorized positions -1.30 There are no changes to the current level of staffing. Total authorized positions -1.30 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 548 Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 8401 Employee Compensation 5501 SALARIES FULL TIME $0 $15,190 $85,774 $91,417 Employee Compensation 5502 SALARIES PART TIME $0 $0 $0 $25,0001 Employee Compensation 5505 OVERTIME $562 $152 $2,000 $1,0002 Employee Benefits 5600 RETIREMENT SYSTEM $0 $4,060 $23,209 $25,393 Employee Benefits 5711 HEALTH INSURANCE $0 $1,661 $10,463 $10,917 Employee Benefits 5712 DENTAL INSURANCE $0 $263 $1,635 $1,917 Employee Benefits 5713 MEDICARE $8 $38 $860 $938 Employee Benefits 5714 LIFE INSURANCE $0 $131 $911 $1,029 Employee Benefits 5715 LONG TERM DISABILITY $0 $79 $603 $551 Employee Benefits 5716 WORKERS COMPENSATION $32 $984 $5,746 $4,6523 Employee Benefits 5717 VISION INSURANCE $0 $33 $227 $250 Materials 6111 GEN OFFICE SUPPLIES $2,736 $319 $2,000 $04 Materials 6126 GENERAL SUPPLIES $0 $0 $0 $1,1005 Contract Services 7014 GENERAL SVC AGMT $13,325 $17,722 $43,300 $30,000 Contract Services 7060 RENT EXPENSE $0 $0 $16,000 $47,0006 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $7,8107 Cost Allocation 8002 IT REIMBURSEMENT $0 $0 $8,200 $9,873" Cost Allocation 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $1,5329 Special Project 9300 FACILITY IMPROVEMENTS $0 $0 $3,350 $0 DEPARTMENT TOTAL $16,663 $40,632 $204,278 $260,379 1 Part Time staff for Vactor truck operation 2 Decrease based on reduced Overtime needs. 3 Changes due to new methodology in FY 2013 -14. 4 Costs transferred to new account 6126 General Supplies. 5 Costs transferred from account 6111 General Office Supplies to better classify expenditure. 6 Equipment rental for drain cleaning. 7 A new category in FY 2013 -14, see the recommended budget section for explanation. 8 Changes due to new methodology in FY 2013 -14. 9 Cost allocation charges have increased due to the transfer of City Channel and City Website from General Fund programs to Internal Service Funds that charge user departments. 549 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways STREET- MINOR STORM DRAIN Budget Unit 210 -9612 Special Revenue Fund BUDGET AT A GLANCE Total Revenue Total Expenditures Fund Balance Total Staffing CUPERTINO 77,000 77,000 General Fund Costs $ - % Funded by General Fund PROGRAM OVERVIEW This program provides funding for drainage repairs as needed in various locations. SERVICE OBJECTIVES • Provide storm drain repairs throughout the City on an annual basis. N/A FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $77,000 for the Street - Minor Storm Drain. This is a new budget in FY 2013 -14; costs related to this budget were previously included in the CIP. This budget is funded from a $77,000 use of fund balance. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 550 Public Works - Minor Storm Drain 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmenta Revenue - - - - Charges for Services - - - - m For enures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation - - - - Employee Benefits - Materials - - - - Contract Services - Appropriations for Contingency - - - - Cost Allocatio - - Capital Outlay - - - - Special Projects - - - 77,000 TOTAL EXPENDITURES $ - $ - $ - $ 77,000 Fund Balance - - - 77,000 STAFFING There is no staffing associated with this budget. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 9612 Special Projects 9300 FACILITY IMPROVEMENTS DEPARTMENT TOTAL 551 $0 $0 $0 $77,000 $0 $0 $0 $77,000 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways STREET- SIDEWALK CURB AND GUTTER Budget Unit 270 -8403 Special Revenue Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $ 466,163 Total Expenditures 386,693 Fund Balance (79,470) General Fund Costs $ - Total Staffing 0.85 Funded by General Fund 0.01%, Maintain sidewalks, curb and gutter to a standard that is functional and minimizes liability. Optimize the use of available funds by coordinating with other improvement projects. SERVICE OBJECTIVES • Timely maintain concrete improvements in response to citizen complaints and coordinate with programmed asphalt improvements. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $386,693 for the Street - Sidewalk Curb and Gutter. This represents an increase of $289,615 or 298% over the FY 2012 -13 Amended Budget. The increase is attributed to the annual Curb Gutter & Sidewalk Project being funded out of this budget as opposed to the Capital Improvement budget. A new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded $466,163 in department revenue and a $386,693 contribution from the General Fund. This program is projected to increase fund balance by $79,470. 552 SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Curb Gutter & $ 250,000 $ 250,000 Gas Tax Revenue Annual Curb, Sidewalk Actual Actual Budget Gutter & Revenue Sidewalk Project TOTAL 1 $ 250,000 1 $ 250,000 - - The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Public Works - Sidewalk Curb and Gutter 553 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - anses and Permits - - - - Use of Money and Property - - - 220 Intergovernmental Re - - - 465,943 Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ 466,163 Expenditures Employee Compensation 84,049 73,213 54,727 58,824 Employee Benefits _39,274 30,171 Materials 2,616 3,439 4,500 3,000 Contract Services Appropriations for Contingency - - - 300 Cost All oca 9,100 - Capital Outlay - - - - Special Projects - - 250,000 TOTAL EXPENDITURES $ 129,499 $ 119,168 $ 97,078 $ 386,693 Fund Balance - - - (79,470) 553 STAFFING Total current authorized positions - .85 There are no changes to the current level of staffing. Total authorized positions -.85 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 554 Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 8403 Employee Compensation 5501 Employee Compensation 5502 Employee Compensation 5505 Employee Benefits 5600 Employee Benefits 5602 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 Materials 6111 Materials 6126 Materials 6219 Appr for Contingency 7197 Cost Allocation 8001 Cost Allocation 8002 Cost Allocation 8004 Cost Allocation 8005 Cost Allocation 8006 Cost Allocation 8007 Cost Allocation 8008 Cost Allocation 8009 Cost Allocation 8016 Cost Allocation 8017 Cost Allocation 8018 Cost Allocation 8019 Cost Allocation 8022 Cost Allocation 8023 Cost Allocation 8024 Special Project 9326 SALARIES FULL TIME $77,990 $71,818 $53,227 $57,624 SALARIES PART TIME $4,570 $208 $0 $0 OVERTIME $1,489 $1,187 $1,500 $1,200 RETIREMENT SYSTEM $17,839 $19,169 $14,402 $16,006 PERS 1959 SURV BENE $17 $0 $0 $0 HEALTH INSURANCE $10,452 $9,967 $7,460 $7,808 DENTAL INSURANCE $1,646 $1,549 $1,106 $1,296 MEDICARE $1,522 $1,068 $772 $836 LIFE INSURANCE $788 $731 $594 $673 LONG TERM DISABILITY $501 $430 $374 $348 WORKERS COMPENSATION $6,320 $6,000 $3,895 $3,0411 VISION INSURANCE $189 $182 $148 $163 GEN OFFICE SUPPLIES $2,553 $3,439 $4,500 $02 GENERAL SUPPLIES $0 $0 $0 $3,0003 MILEAGE REIMBURSEMENT $63 $0 $0 $0 APPR FOR CONTINGENCY $0 $0 $0 $3004 EQUIPMENT $3,560 $3,420 $2,200 $1,550 IT REIMBURSEMENT $0 $0 $6,900 $7,0045 CITY CHANNEL REIMB $0 $0 $0 $4,9935 WEB SITE REIMBURSEMENT $0 $0 $0 $1,002 CC CAP ALLOCATION $0 $0 $0 $1,6877 CM CAP ALLOCATION $0 $0 $0 $2,906 ENV AFFAIRS CAP ALLO $0 $0 $0 $920 ECON DEV CAP ALLO $0 $0 $0 $706 CITY CLERK CAP ALLOC $0 $0 $0 $3,203 CITY ATTORNEY CAP ALLOC $0 $0 $0 $10,027 PUBLIC AFFAIRS CAP ALLOC $0 $0 $0 $1,209 DISASTER PREP CAP ALLOC $0 $0 $0 $407 ADMIN SERV CAP $0 $0 $0 $2,213 FINANCE CAP ALLOC $0 $0 $0 $4,198 HUMAN RESOURCES CAP $0 $0 $0 $2,373 ANNUAL SW CURB GUTTER $0 $0 $0 $250,000" DEPARTMENT TOTAL $129,499 $119,168 $97,078 $386,693 3 Changes due to new methodology in FY 2013 -14. 2 Costs transferred to new account 6126 General Supplies. 3 Costs transferred from account 6111 General Office Supplies to better classify expenditure. 4 A new category in FY 2013 -14, see the recommended budget section for explanation. 5 Changes due to new methodology in FY 2013 -14. 6 Cost allocation charges have increased due to the transfer of City Channel and City Website from General Fund programs to Internal Service Funds that charge user departments. New cost allocation charges related to indirect /overhead costs from General Fund service departments. 8 Special Project - Sidewalk, curb and gutter. 555 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways STREET- STREET PAVEMENT MAINTENANCE Budget Unit 270 -8404 Special Revenue Fund PROGRAM OVERVIEW BUDGET AT A GLANCE Total Revenue Total Expenditures Fund Balance CUPERTINO $ 1,484,600 4,600,225 365,625 General Fund Costs $ 2,750,000 Total Staffing 3.40 % Funded by General Fund 59.8% This program maintains streets to a standard that balances preventative maintenance with stop gap measures while minimizing liability. SERVICE OBJECTIVES • Perform preventative maintenance activities of fog seal and crack fill. • Perform stop gap maintenance of arterial, collector and residential streets. • Oversee and manage contracted pavement maintenance projects. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $4,600,225 for the Street - Street Pavement Maintenance. This represents an increase of $4,153,858 or 931% over the FY 2012 -13 Amended Budget. The increase is attributed to the annual Asphalt Improvement Project being funded out of this budget as opposed to the Capital Improvement budget. A new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from $3,134,600 in department revenue and a $750,000 contribution from the General Fund. This program is projected to increase its fund balance by $1,284,375. 556 SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Annual $ 3,985,000 $ 2,010,000 General Fund Annual Pavement Pavement Maintenance Maintenance Removal of $ 25,000 $ 25,000 General Fund Removal of metal beam metal beam guard rail and guard rail and retaining walls retaining walls TOTAL $ 4,010,000 $ 2,035,000 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 557 Public Works - Street Pavement Maintenance STAFFING Total current authorized positions - 2.40 One full -time equivalent Maintenance Worker was transferred in. Total authorized positions - 3.40 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 558 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - Use of Money and Property - - - 1,400 Intergovernmental Revenue - - - 1,483,200 Charges for Services - - - - m For enures - Miscellaneous Revenue - - - - Interdepartmental Revenue - TOTAL REVENUE $ - $ - $ - $ 1,484,600 Expenditures Employee Compensation 82,387 75,514 175,977 230,176 Employee Benefits Materials 21,254 67,390 58,000 45,000 Contract Services 39,283 Appropriations for Contingency - - - 14,000 Cost Allocatio 720 17,390 Capital Outlay - - 10,000 - Special Projects - TOTAL EXPENDITURES $ 132,903 $ 221,809 $ 446,367 $ 4,600,225 Fund Balance - - - 365,625 STAFFING Total current authorized positions - 2.40 One full -time equivalent Maintenance Worker was transferred in. Total authorized positions - 3.40 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 558 Category Acct Account Description 8404 Employee Compensation 5501 Employee Compensation 5502 Employee Compensation 5505 Employee Benefits 5600 Employee Benefits 5602 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 Materials 6111 Materials 6126 Contract Services 7014 Contract Services 7016 Contract Services 7060 Contract Services 7116 Appr for Contingency 7197 Cost Allocation 8001 Cost Allocation 8002 Cost Allocation 8004 Cost Allocation 8005 Cost Allocation 8006 Cost Allocation 8007 Cost Allocation 8008 Cost Allocation 8009 Cost Allocation 8016 Cost Allocation 8018 Cost Allocation 8019 Cost Allocation 8022 Cost Allocation 8023 Cost Allocation 8024 Special Project 9100 Special Project 9325 SALARIES FULL TIME SALARIES PART TIME OVERTIME RETIREMENT SYSTEM PERS 1959 SURV BENE HEALTH INSURANCE DENTAL INSURANCE MEDICARE LIFE INSURANCE LONG TERM DISABILITY WORKERS COMPENSATION VISION INSURANCE GEN OFFICE SUPPLIES GENERAL SUPPLIES GENERAL SVC AGMT STREET OVERLAY CONTRACT RENT EXPENSE PREVENTATIVE MAINT APPR FOR CONTINGENCY EQUIPMENT IT REIMBURSEMENT CITY CHANNEL REIMB WEB SITE REIMBURSEMENT CC CAP ALLOCATION CM CAP ALLOCATION ENV AFFAIRS CAP ALLO ECON DEV CAP ALLO CITY CLERK CAP ALLOC PUBLIC AFFAIRS CAP ALLOC DISASTER PREP CAP ALLOC ADMIN SERV CAP FINANCE CAP ALLOC HUMAN RESOURCES CAP NON RECURRING FACLITY ANNUAL ASPHALT PROJECT DEPARTMENT TOTAL FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET $53,920 $71,358 $170,977 $227,6771 $25,872 $1,666 $0 $0 $2,595 $2,490 $5,000 $2,500 $12,247 $19,046 $46,263 $63,241 $8 $0 $0 $0 $5,700 $9,415 $21,648 $28,347 $1,166 $1,881 $3,551 $5,251 $2,776 $1,132 $2,323 $3,145 $574 $895 $1,901 $2,693 $313 $421 $1,203 $1,374 $6,181 $5,889 $12,638 $11,2712 $137 $223 $473 $615 $21,254 $67,390 $58,000 $03 $0 $0 $0 $45,0004 $0 $5,671 $20,000 $15,000 $0 $33,612 $75,000 $0 $0 $0 $0 $5,000 $0 $0 $0 $75,000 $0 $0 $0 $14,0005 $160 $720 $890 $9,230 $0 $0 $16,500 $21,6636 $0 $0 $0 $4,9937 $0 $0 $0 $3,713 $0 $0 $0 $3,136" $0 $0 $0 $8,576 $0 $0 $0 $2,712 $0 $0 $0 $2,081 $0 $0 $0 $3,203 $0 $0 $0 $2,249 $0 $0 $0 $758 $0 $0 $0 $6,530 $0 $0 $0 $12,385 $0 $0 $0 $8,793 $0 $0 $10,000 $25,0009 $0 $0 $0 $3,985,00010 $132,903 $221,809 $446,367 $4,600,225 1 Moved employees from 8402. 2 Changes due to new methodology in FY 2013 -14. 3 Costs transferred to new account 6126 General Supplies. 4 Costs transferred from account 6111 General Office Supplies to better classify expenditure. 5 A new category in FY 2013 -14, see the recommended budget section for explanation. 6 Changes due to new methodology in FY 2013 -14. Cost allocation charges have increased due to the transfer of City Channel and City Website from General Fund programs to Internal Service Funds that charge user departments. 8 New cost allocation charges related to indirect /overhead costs from General Fund service departments. 9 Refurbishment /Replacement of metal beam guard rail & retaining wall. 10 New category - moved from CIP 559 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways STREET- STREET SIGN MARKINGS Budget Unit 270 -8405 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $ 833,237 Total Expenditures 701,137 Fund Balance (132,100) General Fund Costs $ - Total Staffing 3.75 % Funded by General Fund 0.0% This program maintains street regulatory and informational signs, street striping, markings and legends, as well as removes graffiti within street right -of -way in a timely manner. SERVICE OBJECTIVES • Respond to regulatory and informational sign issues in a timely manner. • Coordinate and respond to work orders from the Traffic Engineer. • Maintain street sign and traffic marking assets in compliance with the Manual of Uniform Traffic Control Devices. • Remove graffiti in a timely manner. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $701,137 for the Street - Street Sign Markings. This represents an increase of $155,260, or 28.4% over the FY 2012 -13 Amended Budget. The increase is attributed to added cost allocation. A new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from $833,237 in department revenue and is projected to increase its fund balance by $132,100. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 560 Public Works - Street Signs and Markings STAFFING Total current authorized positions - 3.70 .05 positions from Graffiti Removal were transferred in. Total authorized positions - 3.75 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 561 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - 380 Intergovernmental Revenue - - - 832,857 Charges for Services - - - - m For enures - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - TOTAL REVENUE $ - $ - $ - $ 833,237 Expenditures Employee Compensation 132,505 168,484 194,489 229,808 Employee Benefits 83,221 01,095 Materials 72,716 94,957 101,953 75,000 Contract Services Appropriations for Contingency - - - 9,100 Cost Allocatio Capital Outlay - - - - Special Projects - TOTAL EXPENDITURES $ 343,455 $ 446,192 $ 545,877 $ 701,137 Fund Balance - - - (132,100) STAFFING Total current authorized positions - 3.70 .05 positions from Graffiti Removal were transferred in. Total authorized positions - 3.75 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 561 Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 8405 Employee Compensation 5501 Employee Compensation 5502 Employee Compensation 5505 Employee Benefits 5600 Employee Benefits 5602 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 Materials 6111 Materials 6126 Materials 6219 Contract Services 7011 Contract Services 7014 Appr for Contingency 7197 Cost Allocation 8001 Cost Allocation 8002 Cost Allocation 8004 Cost Allocation 8005 Cost Allocation 8006 Cost Allocation 8007 Cost Allocation 8008 Cost Allocation 8009 Cost Allocation 8016 Cost Allocation 8017 Cost Allocation 8018 Cost Allocation 8019 Cost Allocation 8022 Cost Allocation 8023 Cost Allocation 8024 SALARIES FULL TIME $121,563 $157,610 $189,489 $224,8081 SALARIES PART TIME $6,938 $5,435 $0 $0 OVERTIME $4,004 $5,439 $5,000 $5,000 RETIREMENT SYSTEM $27,385 $42,362 $51,272 $63,374 PERS 1959 SURV BENE $31 $0 $0 $0 HEALTH INSURANCE $13,076 $18,108 $24,626 $29,025 DENTAL INSURANCE $2,758 $3,265 $4,080 $5,317 MEDICARE $2,016 $2,490 $2,315 $2,871 LIFE INSURANCE $1,296 $1,537 $2,138 $2,693 LONG TERM DISABILITY $778 $915 $1,333 $1,377 WORKERS COMPENSATION $10,425 $14,161 $14,798 $13,5972 VISION INSURANCE $310 $383 $533 $653 GEN OFFICE SUPPLIES $72,408 $94,957 $101,953 $03 GENERAL SUPPLIES $0 $0 $0 $75,0004 MILEAGE REIMBURSEMENT $308 $0 $0 $0 TRAINING $219 $290 $3,500 $1,000 GENERAL SVC AGMT $0 $0 $15,000 $15,000 APPR FOR CONTINGENCY $0 $0 $0 $9,1005 EQUIPMENT $77,940 $97,240 $111,640 $132,400 IT REIMBURSEMENT $2,000 $2,000 $18,200 $24,8446 CITY CHANNEL REIMB $0 $0 $0 $4,9197 WEB SITE REIMBURSEMENT $0 $0 $0 $4,008 CC CAP ALLOCATION $0 $0 $0 $6,315" CM CAP ALLOCATION $0 $0 $0 $11,322 ENV AFFAIRS CAP ALLO $0 $0 $0 $3,584 ECON DEV CAP ALLO $0 $0 $0 $2,747 CITY CLERK CAP ALLOC $0 $0 $0 $3,203 CITY ATTORNEY CAP ALLOC $0 $0 $0 $10,027 PUBLIC AFFAIRS CAP ALLOC $0 $0 $0 $4,527 DISASTER PREP CAP ALLOC $0 $0 $0 $1,525 ADMIN SERV CAP $0 $0 $0 $8,621 FINANCE CAP ALLOC $0 $0 $0 $16,350 HUMAN RESOURCES CAP $0 $0 $0 $9,491 DEPARTMENT TOTAL $343,455 $446,192 $545,877 $701,137 3 Transfer in of position 8406 Graffiti Removal. 2 Changes due to new methodology in FY 2013 -14. 3 Costs transferred to new account 6126 General Supplies. 4 Costs transferred from account 6111 General Office Supplies to better classify expenditure. 5 A new category in FY 2013 -14, see the recommended budget section for explanation. 6 Changes due to new methodology in FY 2013 -14. 7 Cost allocation charges have increased due to the transfer of City Channel and City Website from General Fund programs to Internal Service Funds that charge user departments. 8 New cost allocation charges related to indirect /overhead costs from General Fund service departments. 562 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways STREET- Graffiti Removal Budget Unit 110 -8406 General Fund BUDGET AT A GLANCE Total Revenue Total Expenditures Fund Balance CUPERTINO General Fund Costs $ Total Staffing - o Funded by General Fund 0.01% PROGRAM OVERVIEW In Fiscal Year 2011 -12, this program was transferred to 270 -8405 Street Signs Markings. Prior year actual costs are included to provide historical costs. Once all prior year actuals are $0, this program will be removed from the budget. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 563 Public Works - Graffiti Removal 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - and Permits - - Use of Money and Property - - - - Intergovernmental Rev - - - Charges for Services - - - - Fines and oreAres - Miscellaneous Revenue - - - - Interdepartmental Revenue - TOTAL REVENUE $ - $ - $ Expenditures Employee Compensation 28,712 30,661 13,754 - Emp oyee - Materials - 2,181 2,000 - Appropriations for Contingency - - - - Cost Alloca Capital Outlay - - - - Special Projects - TOTAL EXPENDITURES $ 42,884 $ 49,140 $ 27,756 $ - Fund Balance - - - - STAFFING Total current authorized positions - 0.05 FTE On June 11, 2013 City Council approved .05 FTE be transferred to Street Signs and Markings Total authorized positions - 0.0 FTE 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 564 Category Acct Account Description 8406 Employee Compensation 5501 Employee Compensation 5505 Employee Benefits 5600 Employee Benefits 5602 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 Materials 6111 Contract Services 7014 Contract Services 7060 Cost Allocation 8002 FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET SALARIES FULL TIME $28,605 $30,661 $13,254 $0 OVERTIME $107 $0 $500 $0 RETIREMENT SYSTEM $6,549 $8,183 $3,586 $0 PERS 1959 SURV BENE $8 $0 $0 $0 HEALTH INSURANCE $3,284 $3,517 $1,704 $0 DENTAL INSURANCE $776 $763 $311 $0 MEDICARE $415 $444 $192 $0 LIFE INSURANCE $358 $358 $158 $0 LONG TERM DISABILITY $182 $184 $93 $0 WORKERS COMPENSATION $2,515 $2,573 $1,119 $0 VISION INSURANCE $85 $89 $39 $0 GEN OFFICE SUPPLIES $0 $2,181 $2,000 $0 GENERAL SVC AGMT $0 $187 $3,000 $0 RENT EXPENSE $0 $0 $500 $0 IT REIMBURSEMENT $0 $0 $1,300 $0 DEPARTMENT TOTAL $42,884 $49,140 $27,756 $0 565 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways STREET - STREET LIGHTING Budget Unit 110 -8830 General Fund PROGRAM OVERVIEW BUDGET AT A GLANCE Total Revenue Total Expenditures Fund Balance CUPERTINO 355,339 General Fund Costs $ 355,339 Total Staffing 0.35 Funded by General Fund 100.0 Maintain city owned streetlights (2,950), parking lot lights and park lighting. SERVICE OBJECTIVES • Respond to outages in a timely manner. • Conserve electricity through the conversion of older less efficient light technology to current and tested technologies. • Replace direct buried wiring with wiring in conduits as failures occur. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $355,339 for the Street - Street Lighting. This represents an increase of $83,912 or 30.9% over the FY 2012 -13 Amended Budget. The increase is attributed to increased electrical cost and a one -time project to switch out lights in the Morita Vista area. A new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from a $355,339 contribution from the General Fund. 566 SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Monta Vista Lights $ 12,000 $ 12,000 General Fund Lights at Monta Vista TOTAL $ 12,000 $ 12,000 150,000 233,400 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Public Works - Street Lighting 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes Licenses and Permits Use of Money and Property Intergovernmental Revenue Charges for Services Fines and Forfeitures Miscellaneous Revenue - - - - Interdepartmental Revenue — - - TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation 77,227 61,445 31,045 27,392 Employee Benefits 32,8W 29,598 14,202 13,166 Materials 323,864 115,821 150,000 233,400 Contract Services jig 20,940 9, Appropriations for Contingency - - - 25,540 Cost A1locatio 17,350 23,180 21,841 Capital Outlay - - 13,500 - Special Projects - 12,000 TOTAL EXPENDITURES $ 479,082 $ 245,154 $ 271,427 $ 355,339 Fund Balance 567 STAFFING Total current authorized positions - .35 There are no changes to the current level of staffing. Total authorized positions -.35 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 568 Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 8830 Employee Compensation 5501 SALARIES FULL TIME $70,103 $60,964 $27,545 $26,892 Employee Compensation 5502 SALARIES PART TIME $4,570 $0 $0 $0 Employee Compensation 5505 OVERTIME $2,554 $481 $3,500 $5001 Employee Benefits 5600 RETIREMENT SYSTEM $15,517 $16,271 $7,453 $7,470 Employee Benefits 5602 PERS 1959 SURV BENE $14 $0 $0 $0 Employee Benefits 5711 HEALTH INSURANCE $8,486 $7,957 $3,594 $3,347 Employee Benefits 5712 DENTAL INSURANCE $1,336 $1,238 $514 $528 Employee Benefits 5713 MEDICARE $513 ($2,036) $75 $62 Employee Benefits 5714 LIFE INSURANCE $645 $584 $277 $277 Employee Benefits 5715 LONG TERM DISABILITY $436 $365 $194 $162 Employee Benefits 5716 WORKERS COMPENSATION $5,738 $5,074 $2,026 $1,2532 Employee Benefits 5717 VISION INSURANCE $154 $145 $69 $67 Materials 6111 GEN OFFICE SUPPLIES $74,595 $18,490 $15,000 $03 Materials 6126 GENERAL SUPPLIES $0 $0 $0 $45,0004 Materials 6151 ELECTRICAL SERVICE $249,269 $97,331 $135,000 $186,0005 Materials 6226 MEMBERSHIP $0 $0 $0 $2,4006 Contract Services 7011 'TRAINING $0 $0 $2,000 $1,000 Contract Services 7014 GENERAL SVC AGMT $27,262 $20,940 $37,500 $21,000 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $25,5407 Cost Allocation 8001 EQUIPMENT $16,890 $16,450 $20,280 $15,910 Cost Allocation 8002 IT REIMBURSEMENT $1,000 $900 $2,900 $5,518" Cost Allocation 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $4139 Special Project 9100 NON RECURRING FACLTTY $0 $0 $13,500 $0 Special Project 9323 MONTA VISTA LIGHTS $0 $0 $0 $12,00010 DEPARTMENT TOTAL $479,082 $245,154 $271,427 $355,339 1 Bring budget in line with prior year actual costs. 2 Changes due to new methodology in FY 2013 -14. 3 Costs transferred to new account 6126 General Supplies. 4 Costs transferred from account 6111 General Office Supplies to better classify expenditure. 5 Billing is catching up to new induction rate schedule. 6 Membership for California City - County Streetlight Association. 7 New category in FY 2013 -14- see the recommended budget section for explanation. 8 Changes due to new methodology in FY 2013 -14. 9 Cost allocation charges have increased due to the transfer of City Channel and City Website from General Fund programs to Internal Service Funds that charge user departments. 10 Special Project Monta Vista Lights 569 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES ' CUPERTINO Public Ways FLEET - EQUIPMENT MAINTENANCE BUDGET AT A GLANCE Total Revenue $ 957,672 Budget Unit 630 -8840 Total Expenditures 1,108,590 General Fund Fund Balance 150,918 General Fund Costs $ - Total Staffing 2.90 % Funded by General Fund 0.0% PROGRAM OVERVIEW The Fleet Division maintains all fleet equipment, including small power equipment. Equipment includes vehicles (94), rolling stock (54), trailers (18), riding mowers (12), and all power equipment (234). The division also manages above ground fuel storage tank at Service Center. SERVICE OBJECTIVES • Maintain all city vehicles and equipment to reduce operating costs and increase safety. • Fabricate, weld and repair equipment that includes vehicles, apparatus, structures, facilities for function and safety. • Develop specifications and bid per City policy the purchases of trucks, tractors and other significant equipment. • Maintain surplus vehicles and other equipment per City policy. • Ensure all vehicles conform to State of California emission regulations. • Maintain / inspect above ground fuel tanks as required. • Maintain accurate inventory of fleet /equipment assets. • Maintain a safe and clean working environment for the equipment mechanics and welding. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $1,108,590 for the Fleet - Equipment Maintenance. This represents an increase of $131,930, or 13.5% from the FY 2012 -13 Amended Budget. The increase is attributed to a special project and increased cost allocation. A new category, Appropriations for Contingency, has also been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. 570 This budget is funded from $957,672 in department revenue and is projected to use $150,918 in fund balance. SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Equipment $ 12,000 $ 12,000 General Fund Purchase fuel um TOTAL $ 12,000 $ 12,000 - - - - The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Public Works - Equipment Maintenance Expenditures Employee Compensation 2012 -2013 2013 -2014 234,614 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Materials 262,562 Taxes - - - - Licenses and Permits - - - = 1,780 Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - 955,892 Fines and Forfeitures A 328,769 Miscellaneous Revenue - - - - Interdepartmental Revenue - - TOTAL REVENUE $ - $ - $ - $ 957,672 Expenditures Employee Compensation 254,870 193,352 234,614 219,009 Employee Benefits 113,458 139,678 122,616 108,262 Materials 262,562 268,139 271,930 272,000 Contract Services 144,513 128,347 123,500 128,500 Appropriations for Contingency - - - 40,050 Cost Allocation 186,397 232,793 224,000 328,769 Capital Outlay 18,792 9,907 - - Special Projects - - - 12,000 TOTAL EXPENDITURES $ 980,592 $ 972,216 $ 976,660 $ 1,108,590 Fund Balance - - - 150,918 571 STAFFING Total current authorized positions - 2.90 There are no changes to the current level of staffing. Total authorized positions - 2.9 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description 8840 Employee Compensation 5501 Employee Compensation 5502 Employee Compensation 5505 Employee Benefits 5600 Employee Benefits 5602 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 Materials 6111 Materials 6121 Materials 6122 Materials 6123 Materials 6124 Materials 6125 Materials 6126 Materials 6154 Contract Services 7011 Contract Services 7013 Contract Services 7014 SALARIES FULL TIME SALARIES PART TIME OVERTIME RETIREMENT SYSTEM PERS 1959 SURV BENE HEALTH INSURANCE DENTAL INSURANCE MEDICARE LIFE INSURANCE LONG TERM DISABILITY WORKERS COMPENSATION VISION INSURANCE GEN OFFICE SUPPLIES SML TOOLS & EQUIPMENT EQUIPMENT PARTS AUTO PARTS /SUPPLIES UNIFORMS /SAFETY APPAR FUEL GENERAL SUPPLIES TELEPHONE SERVICE TRAINING MAINT OF EQUIP GENERAL SVC AGMT 11 Changes due to new methodology in FY 2013 -14. 12 Costs transferred to new account 6126 General Supplies FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET $244,488 $188,581 $229,614 $218,509 $9,141 $4,575 $0 $0 $1,241 $196 $5,000 $500 $53,600 $49,525 $62,129 $60,695 $34 $0 $0 $0 $26,435 $26,130 $28,267 $25,207 $4,824 $4,664 $4,827 $4,649 $4,348 $3,120 $3,329 $3,168 $2,282 $2,190 $2,455 $2,297 $1,512 $1,134 $1,618 $1,318 $19,877 $52,370 $19,379 $10,37111 $546 $545 $612 $557 $41,101 $40,223 $37,000 $012 $10,211 $15,612 $4,000 $12,50013 $34,972 $29,942 $29,000 $29,000 $24,187 $14,470 $28,730 $20,000 $151,645 $167,289 $172,700 $014 $0 $0 $0 $170,00015 $0 $0 $0 $40,00016 $446 $603 $500 $500 $2,445 $0 $7,500 $2,50017 $35,170 $39,688 $36,000 $36,000 $106,898 $88,659 $80,000 $90,0001" 13 Bring budget in line with prior year actual costs 14 Budget transferred to new account 6125 fuel to better classify the expenditure 15 New Account costs previously in acct added budget and actual costs previously in account 6124 Uniforms /Safety 16 Costs transferred from account 6111 General Office Supplies to better classify expenditure 17 Decrease costs based on prior year actual trend. 18 Increased outside labor costs 572 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $40,05019 Cost Allocation 8002 IT REIMBURSEMENT $0 $0 $0 $18,47520 Cost Allocation 8003 REPLACEMENT FUNDING $186,397 $232,793 $224,000 $274,60021 Cost Allocation 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $3,41722 Cost Allocation 8007 CM CAP ALLOCATION $0 $0 $0 $5,85923 Cost Allocation 8008 ENV AFFAIRS CAP ALLO $0 $0 $0 $1,850 Cost Allocation 8009 ECON DEV CAP ALLO $0 $0 $0 $1,421 Cost Allocation 8016 CITY CLERK CAP ALLOC $0 $0 $0 $2,137 Cost Allocation 8022 ADMIN SERV CAP $0 $0 $0 $4,454 Cost Allocation 8023 FINANCE CAP ALLOC $0 $0 $0 $8,463 Cost Allocation 8024 HUMAN RESOURCES CAP $0 $0 $0 $8,093 Special Project 9100 NON RECURRING FACLTTY $18,792 $9,907 $0 $0 Special Project 9324 FUEL PUMP DISPENSER $0 $0 $0 $12,00024 DEPARTMENT TOTAL $980,592 $972,216 $976,660 $1,108,590 19 A new category in FY 2013 -14, see the recommended budget section for explanation. 20 Changes due to new methodology in FY 2013 -14. 21 Increased depreciation expense. 22 Cost allocation charges have increased due to the transfer of City Channel and City Website from General Fund programs to Internal Service Funds that charge user departments. 23 New cost allocation charges related to indirect /overhead costs from General Fund service departments. 24 Special Project Fuel station upgrades 573 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways STREET- ENVIRONMENTAL MATERIALS Budget Unit 110 -8850 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $ Total Expenditures 103,854 Fund Balance - General Fund Costs $ 103,854 Total Staffing 0.60 % Funded by General Fund 100.0% This program manages Service Center solid waste disposal, Service Center safety inspections, handling /disposal /reporting of City generated hazardous waste and materials - including waste that may be illegally deposited upon the right -of -way. Provide street cleaning for unforeseen events such as debris from trucks or other sources. SERVICE OBJECTIVES • Coordinate disposal of solid waste collection. • Adhere to the requirements of hazardous waste /materials storage, handling and reporting. • Comply with Fire Marshal safety inspection requirements for Service Center facilities. • Inspect and maintain below ground fuel tanks as required. • Clean up traffic debris that may become deposited on streets while reducing traffic hazards. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $103,854 for the Street - Service Center Operations. This represents a decrease of $21,335, or 17% from the FY 2012 -13 Amended Budget. The decrease is attributed to reduced materials and to budgeted funds not spent in FY 2011 -12 that were carried over to the FY 2012 -13 Amended Budget. The FY 2013 -14 Proposed Budget does not include any anticipated carryover funds and only reflects anticipated new expenses. 574 A new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from a $103,584 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Public Works - Environmental Materials 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - Use of Money and Property - - - - Intergovernmental Revenue - - - Charges for Services - - - - Fines and Forfeitures Miscellaneous Revenue - - - - Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation 57,012 41,342 18,913 21,241 Employee Benefits 20,254 9,351 11,300 Materials 33,869 36,492 47,825 32,700 Contract Services 4,494 5,000 Appropriations for Contingency - - - 3,670 Cost Allocation 26,940 44,100 30,943 Capital Outlay - - - - Special Projects L - - - TOTAL EXPENDITURES $ 121,262 $ 129,522 $ 125,189 $ 103,854 Fund Balance 575 STAFFING Total current authorized positions -.25 FTE staffing was increased by .35. Total authorized positions -.60 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 8850 Employee Compensation 5501 SALARIES FULL TIME $56,504 $41,176 $18,413 $21,016 Employee Compensation 5505 OVERTIME $508 $166 $500 $225 Employee Benefits 5600 RETIREMENT SYSTEM $12,408 $10,249 $4,982 $5,837 Employee Benefits 5711 HEALTH INSURANCE $5,087 $4,347 $2,113 $2,319 Employee Benefits 5712 DENTAL INSURANCE $1,220 $861 $358 $447 Employee Benefits 5713 MEDICARE $763 $602 $267 $305 Employee Benefits 5714 LIFE INSURANCE $562 $407 $198 $238 Employee Benefits 5715 LONG TERM DISABILITY $341 $233 $129 $127 Employee Benefits 5716 WORKERS COMPENSATION $5,282 $3,454 $1,255 $1,96825 Employee Benefits 5717 VISION INSURANCE $134 $101 $49 $58 Materials 6111 GEN OFFICE SUPPLIES $6,005 $3,774 $8,225 $025 Materials 6126 GENERAL SUPPLIES $0 $0 $0 $3,00027 Materials 6132 HAZ MATERIAL MGMT $27,813 $32,229 $39,600 $28,000 Materials 6154 TELEPHONE SERVICE $0 $489 $0 $1,700211 Materials 6219 MILEAGE REIMBURSEMENT $51 $0 $0 $0 Contract Services 7011 TRAINING $4,584 $4,494 $5,000 $4,000 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $3,67029 Cost Allocation 8001 EQUIPMENT $0 $26,940 $41,800 $25,880 Cost Allocation 8002 IT REIMBURSEMENT $0 $0 $2,300 $4,76830 Cost Allocation 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $29531 DEPARTMENT TOTAL $121,262 $129,522 $125,189 $103,854 25 Changes due to new methodology in FY 2013 -14. 26 Costs transferred to new account 6126 General Supplies 27 Costs transferred from account 6111 General Office Supplies to better classify expenditure. 28 Cell phone reimbursements. 29 A new category in FY 2013 -14, see the recommended budget section for explanation. 30 Changes due to new methodology in FY 2013 -14. 31 Cost allocation charges have increased due to the transfer of City Channel and City Website from General Fund programs to Internal Service Funds that charge user departments. 576 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways TREES AND RIGHT -OF -WAY - OVERPASSES AND MEDIANS Budget Unit 110 -8407 General Fund PROGRAM OVERVIEW t. S BUDGET AT A GLANCE Total Revenue $ Total Expenditures 1,166,319 Fund Balance - General Fund Costs $ 1,166,319 Total Staffing 5.90 % Funded by General Fund 100.0% The Medians Maintenance Division maintains 31.54 developed acres of median island hardscapes and softscapes as well as 21.69 undeveloped acres of city right -of -way and the landscaped area of the Don Burnett Bridge. SERVICE OBJECTIVES • Timely maintain improved median islands, landscape strips, trails, landscaped roadsides and public right -of -ways. • Maintain and improve water efficient programming of irrigations systems. • Meet all Department of Pesticide Regulation requirements for weed and pest control. • Timely pruning of plant material to promote plant health, maximize aesthetics and to reduce future maintenance requirements. • Plant and care for new plant stock to help ensure future plant health and reduce future maintenance requirements. • Conserve water through planting of appropriate plant stock. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $1,166,319 for the Trees and Right -of -Way - Overpasses and Medians. This represents an increase of $28,640, or 2.5% over the FY 2012 -13 Amended Budget. The increase is attributed to materials and increase in water utility rates. A new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. 577 This budget is funded from $0 in estimated department revenue and a $1,166,319 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Public Works - Overpasses and Medians STAFFING Total current authorized positions - 6.05 Decrease staff associated with this program by 0.15. Total authorized positions - 5.90 578 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - - TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation 483,964 466,942 437,529 419,896 Employee Benefits 227,875 242,391 219,040 204,707 Materials 245,793 240,066 270,250 323,619 Contract Services 26,461 28,718 30,000 31,000 Appropriations for Contingency - - - 35,462 Cost Allocation 110,190 107,910 125,860 151,635 Capital Outlay - 62,796 55,000 - Special Projects - - - - TOTAL EXPENDITURES $ 1,094,283 $ 1,148,823 $ 1,137,679 $ 1,166,319 Fund Balance - - - - STAFFING Total current authorized positions - 6.05 Decrease staff associated with this program by 0.15. Total authorized positions - 5.90 578 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 8407 Employee Compensation 5501 SALARIES FULL TIME $462,774 $450,769 $397,529 $399,899 Employee Compensation 5502 SALARIES PART TIME $18,505 $13,010 $15,000 $5,000 Employee Compensation 5505 OVERTIME $2,685 $3,163 $25,000 $15,000 Employee Benefits 5600 RETIREMENT SYSTEM $105,222 $119,801 $107,563 $111,079 Employee Benefits 5602 PERS 1959 SURV BENE $95 $0 $0 $0 Employee Benefits 5710 EMPLOYEE BENEFITS $1 $0 $0 $0 Employee Benefits 5711 HEALTH INSURANCE $55,635 $58,588 $55,687 $49,238 Employee Benefits 5712 DENTAL INSURANCE $10,577 $10,272 $9,234 $9,259 Employee Benefits 5713 MEDICARE $8,174 $7,596 $5,764 $5,799 Employee Benefits 5714 LIFE INSURANCE $4,965 $4,959 $4,792 $4,673 Employee Benefits 5715 LONG TERM DISABILITY $2,926 $2,702 $2,803 $2,413 Employee Benefits 5716 WORKERS COMPENSATION $39,092 $37,238 $32,003 $21,11232 Employee Benefits 5717 VISION INSURANCE $1,188 $1,235 $1,194 $1,133 Materials 6111 GEN OFFICE SUPPLIES $37,431 $45,096 $45,000 $033 Materials 6126 GENERAL SUPPLIES $0 $0 $0 $75,00034 Materials 6151 ELECTRICAL SERVICE $45,906 $19,988 $35,000 $34,300 Materials 6154 TELEPHONE SERVICE $187 $1,502 $250 $1,200 Materials 6155 WATER SERVICE $162,269 $173,480 $190,000 $213,11935 Contract Services 7011 TRAINING $3,987 $6,438 $5,000 $6,00036 Contract Services 7014 GENERAL SVC AGMT $22,474 $22,280 $25,000 $25,000 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $35,46237 Cost Allocation 8001 EQUIPMENT $108,290 $103,510 $84,860 $105,490 Cost Allocation 8002 IT REIMBURSEMENT $1,900 $4,400 $41,000 $39,1903" Cost Allocation 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $6,95539 Special Project 9100 NON RECURRING FACLiTY $0 $62,796 $55,000 $0 DEPARTMENT TOTAL $1,094,283 $1,148,823 $1,137,679 $1,166,319 32 Changes due to new methodology in FY 2013 -14. 33 Costs transferred to new account 6126 General Supplies. 34 Costs transferred from account 6111 General Office Supplies to better classify expenditure. 35 Based on AMENDED BUDGET plus 22% anticipated rate increase. 36 Reflective of prior year actual costs 37 A new category in FY 2013 -14, see the recommended budget section for explanation. 38 Changes due to new methodology in FY 2013 -14. 39 Cost allocation charges have increased due to the transfer of City Website from General Fund programs to Internal Service Funds that charge user departments. 579 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways TREES AND RIGHT -OF -WAY - STREET TREE MAINTENANCE Budget Unit 110 -8408 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $ Total Expenditures 936,748 Fund Balance - General Fund Costs $ 936,748 Total Staffing 6.40 % Funded by General Fund 100.0% The Trees Division maintains the safety, health and appearance of approximately 13,000 Street and Right- of -Way trees, as well as promotes disease free trees for the enjoyment of residents/businesses. SERVICE OBJECTIVES • Proactively perform the activities of trimming, spraying, staking, pest management and other tree health related functions. • Respond to citizen requests to perform the trimming or other tree health related services in a timely manner. • Remove diseased and damaged trees as needed. • Plant replacement trees for trees removed due to disease and damage. • Plant 1,600 trees for the time period of FY 2011 -12 through FY 2015 -16. • Update the annual forestry work plan to document our urban forest and to establish goals and objectives for the care and planting of trees. • Affix and maintain tree identification badges on all City -owned and maintained street trees. • Provide educational flyers to all residents with street trees adjacent to their property. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $936,748 for the Trees and Right -of -Way - Street Tree Maintenance. This represents a decrease of $128,694 or 12.1% under the FY 2012 -13 Amended Budget. The decrease is attributed in part to a reduction in cost allocation. A new category, Appropriations for Contingency, has been added this fiscal year. This category 580 represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from a $936,748 contribution from the General Fund. SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Tree Planting $ 30,000 $ 30,000 General Fund Tree Planting TOTAL $ 30,000 $ 30,000 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 581 Public Works - Street Tree Maintenance 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - m For enures Miscellaneous Revenue - - - - Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation 313,917 358,430 491,032 439,370 Employee Benefits 193,139 7,5 Materials 37,908 48,374 43,000 73,700 Contract Services 9,0*nW 11,921 Appropriations for Contingency - - - 8,520 Cost Allocatio 163,33 100,020 201,840 Capital Outlay 40,000 38,287 50,000 - Special Projects 30,000 TOTAL EXPENDITURES $ 786,365 $ 747,299 $ 1,065,442 $ 936,748 Fund Balance STAFFING Total current authorized positions -7.65 Staff associated with this program was decreased by 1.25. Total authorized positions - 6.40 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 582 Category Acct Account Description 8408 Employee Compensation 5501 Employee Compensation 5502 Employee Compensation 5505 Employee Benefits 5600 Employee Benefits 5602 Employee Benefits 5710 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 Materials 6111 Materials 6126 Materials 6154 Materials 6155 Contract Services 7014 Contract Services 7060 Contract Services 7115 Contract Services 7119 Appr for Contingency 7197 Cost Allocation 8001 Cost Allocation 8002 Cost Allocation 8005 Special Project 9100 Special Project 9300 Special Project 9315 SALARIES FULL TIME SALARIES PART TIME OVERTIME RETIREMENT SYSTEM PERS 1959 SURV BENE EMPLOYEE BENEFITS HEALTH INSURANCE DENTAL INSURANCE MEDICARE LIFE INSURANCE LONG TERM DISABILITY WORKERS COMPENSATION VISION INSURANCE GEN OFFICE SUPPLIES GENERAL SUPPLIES TELEPHONE SERVICE WATER SERVICE GENERAL SVC AGMT RENT EXPENSE TREE MAINTENANCE ITEMS TREE STUMP GRINDING APPR FOR CONTINGENCY EQUIPMENT IT REIMBURSEMENT WEB SITE REIMBURSEMENT NON RECURRING FACLITY FACILITY IMPROVEMENTS TREES AND BADGES DEPARTMENT TOTAL FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET $294,894 $339,897 $478,532 $387,371 $14,937 $13,525 $10,000 $47,000' $4,086 $5,008 $2,500 $5,000 $70,289 $92,970 $129,481 $107,600 $74 $0 $0 $0 $1 $0 $0 $0 $56,369 $48,252 $70,306 $52,758 $8,472 $8,279 $11,664 $9,994 $4,505 $5,390 $6,939 $5,617 $3,983 $4,027 $6,059 $5,069 $1,868 $2,016 $3,367 $2,339 $75,468 $31,202 $38,324 $22,9012 $953 $1,003 $1,509 $1,228 $35,602 $45,744 $40,000 $03 $0 $0 $0 $70,0004 $80 $770 $500 $1,2005 $2,226 $1,860 $2,500 $2,500 $9,228 $9,049 $11,921 $5,000 $0 $0 $0 $1,500 $0 $0 $0 $1,500 $0 $0 $0 $3,500 $0 $0 $0 $8,5206 $163,330 $100,020 $155,540 $116,230 $0 $0 $46,300 $42,3777 $0 $0 $0 $7,544" $0 $0 $20,000 $0 $40,000 $38,287 $30,000 $0 $0 $0 $0 $30,0009 $786,365 $747,299 $1,065,442 $936,748 I On call response to failures and event staffing. 2 Changes due to new methodology in FY 2013 -14. 3 Costs transferred to new account 6126 General Supplies. 4 Costs transferred from account 6111 General Office Supplies to better classify expenditure. 5 Actual cost - IPADs, phone, controllers, etc. 6 A new category in FY 2013 -14, see the recommended budget section for explanation. Changes due to new methodology in FY 2013 -14. s Cost allocation charges have increased due to the transfer of City Channel and City Website from General Fund programs to Internal Service Funds that charge user departments. 9 Special Project Tree Badges 583 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways TREES AND RIGHT -OF -WAY - WEEKEND WORK PROGRAM Budget Unit 110 -8409 General Fund PROGRAM OVERVIEW BUDGET AT A GLANCE Total Revenue Total Expenditures Fund Balance CUPERTINO $ 398,186 General Fund Costs $ 398,186 Total Staffing 3.10 % Funded by General Fund 100.0% The Weekend Work Program supplements existing Service Center staffing with individuals in a sentencing alternative program. Participants of the program perform manual labor type duties. The work performed by this program is equivalent to five full time maintenance workers. SERVICE OBJECTIVES • Efficiently administer and schedule the Weekend Work Program for a variety of non- skilled activities, including trash pick -up, weed control, right -of -way maintenance and sand bag filling. • Offset manual work currently performed by skilled labor so as to increase overall productivity at the Service Center. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $398,186 for the Trees and Right -of -Way - Weekend Work Program. This represents an increase of $3,919 or 1% over the FY 2012 -13 Amended Budget. The increase is attributed to increases in salary and benefit costs. A new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from a $398,186 contribution from the General Fund. 584 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Public Works - Weekend Work Program 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - Use of Money and Property - - - - Intergovernmental Revenue - - - Charges for Services - - - - Fines and Forfeitures Miscellaneous Revenue - - - - tnterdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation 180,112 132,753 222,965 242,695 Employee Benefits 82,330 113,530 108,262 Materials 8,363 8,524 12,412 9,500 Contract Services Appropriations for Contingency - - - 950 Cost Allocatio 12,630 45,360 36,779 Capital Outlay - - - - Special Projects - - - - TOTAL EXPENDITURES $ 284,434 $ 236,237 $ 394,267 $ 398,186 Fund Balance - - - - STAFFING Total current authorized positions - 3.10 There are no changes to the current level of staffing. Total authorized positions - 3.10 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL 585 The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 8409 Employee Compensation 5501 SALARIES FULL TIME $168,257 $123,677 $210,965 $215,694 Employee Compensation 5502 SALARIES PART TIME $0 $0 $0 $22,00010 Employee Compensation 5505 OVERTIME $11,855 $9,076 $12,000 $5,000 Employee Benefits 5600 RETIREMENT SYSTEM $36,329 $33,009 $57,083 $59,913 Employee Benefits 5602 PERS 1959 SURV BENE $35 $0 $0 $0 Employee Benefits 5711 HEALTH INSURANCE $19,889 $16,900 $28,898 $25,007 Employee Benefits 5712 DENTAL INSURANCE $2,731 $3,076 $4,641 $4,770 Employee Benefits 5713 MEDICARE $2,247 $1,060 $2,099 $3,128 Employee Benefits 5714 LIFE INSURANCE $1,658 $1,443 $2,455 $2,455 Employee Benefits 5715 LONG TERM DISABILITY $1,019 $762 $1,485 $1,301 Employee Benefits 5716 WORKERS COMPENSATION $14,944 $25,721 $16,257 $11,09311 Employee Benefits 5717 VISION INSURANCE $397 $359 $612 $595 Materials 6111 GEN OFFICE SUPPLIES $8,323 $8,173 $11,412 $012 Materials 6126 GENERAL SUPPLIES $0 $0 $0 $9,00013 Materials 6154 TELEPHONE SERVICE $40 $351 $1,000 $500 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $95014 Cost Allocation 8001 EQUIPMENT $16,710 $12,630 $24,460 $11,780 Cost Allocation 8002 IT REIMBURSEMENT $0 $0 $20,900 $21,34515 Cost Allocation 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $3,65415 DEPARTMENT TOTAL $284,434 $236,237 $394,267 $398,186 10 Part time staff for assistance on weekends 11 Changes due to new methodology in FY 2013 -14. 12 Costs transferred to new account 6126 General Supplies. 13 Costs transferred from account 6111 General Office Supplies to better classify expenditure 14 A new category in FY 2013 -14, see the recommended budget section for explanation. 15 Changes due to new methodology in FY 2013 -14. 16 Cost allocation charges have increased due to the transfer of City Channel and City Website from General Fund programs to Internal Service Funds that charge user departments. 586 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways FACILITIES- BUILDING MAINTENANCE CITY HALL Budget Unit 110 -8501 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $ Total Expenditures Fund Balance 447,054 General Fund Costs $ 447,054 Total Staffing 1.30 % Funded by General Fund 100.0% Maintain City Hall building to ensure employee satisfaction and community pride. SERVICE OBJECTIVES • Provide for a safe, clean and productive working environment for the public and city employees. • Respond to requests made by City Hall staff. • Manage and responsibly coordinate work completed by contractors. • Perform improvements that responsibly conserve the resources of water, electricity and gas. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $442,054 for the Facilities - Building Maintenance of City Hall. This represents a decrease of $163,331, or 26.8% under the FY 2012 -13 Amended Budget. The decrease is attributed to a reduction in materials, contract services and budgeted funds not spent in FY 2011 -12 that were carried over to the FY 2012 -13 Amended Budget. The FY 2013 -14 Proposed Budget does not include any anticipated carryover funds and only reflects anticipated new expenses. A new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from a $442,054 contribution from the General Fund. 587 SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Building $ 5,000 $ 5,000 General Fund Replacement of Maintenance the City's City Hall Distributed Antenna System (DAS) with Improved Cell Phone Coverage TOTAL $ 5,000 $ 5,000 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 588 Public Works - Building Maintenance City Hall 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - m For enures Miscellaneous Revenue - - - - Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation 71,931 122,781 117,236 118,331 Employee Benefits 47, Materials 146,471 116,485 171,500 145,500 Contract Services 85,678 Appropriations for Contingency - - - 22,825 Cost M EMEW80 Capital Outlay 71,230 21,948 147,000 - Special Projects 5,000 TOTAL EXPENDITURES $ 435,746 $ 411,074 $ 610,385 $ 447,054 Fund Balance STAFFING Total current authorized positions -1.30 There are no changes to the current level of staffing. Total authorized positions -1.30 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 589 Category Acct Account Description 8501 Employee Compensation 5501 Employee Compensation 5502 Employee Compensation 5505 Employee Benefits 5600 Employee Benefits 5602 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 Materials 6111 Materials 6126 Materials 6151 Materials 6153 Materials 6154 Materials 6155 Materials 6156 Contract Services 7011 Contract Services 7013 Contract Services 7014 Contract Services 7112 Contract Services 7113 Contract Services 7114 Appr for Contingency 7197 Cost Allocation 8001 Cost Allocation 8002 Cost Allocation 8005 Special Project 9100 Special Project 9300 Special Project 9339 SALARIES FULL TIME SALARIES PART TIME OVERTIME RETIREMENT SYSTEM PERS 1959 SURV BENE HEALTH INSURANCE DENTAL INSURANCE MEDICARE LIFE INSURANCE LONG TERM DISABILITY WORKERS COMPENSATION VISION INSURANCE GEN OFFICE SUPPLIES GENERAL SUPPLIES ELECTRICAL SERVICE GAS SERVICE TELEPHONE SERVICE WATER SERVICE SEWER SERVICE TRAINING MAINT OF EQUIP GENERAL SVC AGMT JANITORIAL SERVICE HVAC/ELECTRICAL ALARM/FIRE MONITOR SVC APPR FOR CONTINGENCY EQUIPMENT IT REIMBURSEMENT WEB SITE REIMBURSEMENT NON RECURRING FACLITY FACILITY IMPROVEMENTS BLDG MAINT CITY HALL DEPARTMENT TOTAL FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET $53,294 $102,481 $95,236 $98,031 $8,934 $8,517 $12,000 $8,70017 $9,703 $11,783 $10,000 $11,600 $22,720 $24,668 $25,769 $27,230 $15 $0 $0 $0 $10,241 $10,021 $10,925 $10,803 $1,989 $1,828 $1,900 $1,951 $2,288 $2,219 $2,299 $1,421 $976 $914 $1,030 $1,030 $618 $548 $671 $591 $7,941 $8,276 $6,843 $4,65218 $234 $228 $256 $250 $38,113 $26,481 $56,500 $019 $0 $0 $0 $39,10020 $73,289 $58,935 $75,000 $72,000 $11,960 $7,463 $13,000 $10,000 $19,581 $19,710 $21,000 $20,000 $2,843 $3,113 $3,000 $3,60021 $685 $783 $3,000 $800 $2,920 $4,888 $5,500 $2,700 $22,198 $12,614 $20,000 $14,400 $56,834 $68,176 $71,640 $10,56022 $0 $0 $0 $43,08523 $0 $0 $0 $8,000 $0 $0 $0 $4,000 $0 $0 $0 $22,82524 $15,240 $13,680 $16,870 $13,240 $1,900 $1,800 $11,000 $9,95325 $0 $0 $0 $1,53225 $19,705 $11,783 $147,000 $0 $51,525 $10,165 $0 $0 $0 $0 $0 $5,000 $435,746 $411,074 $610,439 $447,054 17 Bring costs in line with prior year actual trend 18 Changes due to new methodology in FY 2013 -14. 19 Costs transferred to new account 6126 General Supplies. 20 Costs transferred from account 6111 General Office Supplies to better classify expenditure. 21 Based on AMENDED BUDGET plus anticipated 22% rate increase. 22 In FY 2013 -14 new accounts were created to better classify general service agreement /contract costs for janitorial, HVAC and alarm /fire. 23 New accounts to better classify general service agreement /contract cost for janitorial, HVAC and alarm /fire. 24 A new category in FY 2013 -14, see the recommended budget section for explanation. 25 Changes due to new methodology in FY 2013 -14. 26 Cost allocation charges have increased due to the transfer of City Channel and City Website from General Fund programs to Internal Service Funds that charge user departments. 590 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways FACILITIES- LIBRARY Budget Unit 110 -8502 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $ 133,000 Total Expenditures 287,871 Fund Balance - General Fund Costs $ 154,871 Total Staffing 0.80 % Funded by General Fund 53.8% Maintain Library building to ensure public and employee satisfaction and community pride. SERVICE OBJECTIVES • Provide for a safe, clean and productive working environment for the public and county employees. • Timely response to requests made by County staff. • Manage and responsibly coordinate work completed by contractors. • Perform improvements that responsibly conserve the resources of water, electricity and gas. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $287,871 for the Facilities - Library. This represents a decrease of $2,124 or 0.7% from the FY 2012 -13 Amended Budget. The decrease is attributed to completion of one -time projects. A new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from $133,000 in estimated department revenue and a $154,871 contribution from the General Fund. 591 SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Windows $ 35,000 $ 35,000 General Fund Window Re lacement TOTAL $ 35,000 $ 35,000 11,000 17,200 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Public Works - Library 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - Use of Money and Property - - - 133,000 Intergovernmental Revenue - - Charges for Services - - - - Fines and Forfeitures Miscellaneous Revenue - - - - Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ 133,000 Expenditures Employee Compensation 70,888 68,747 69,852 62,194 Employee Benefits 30,1 32,303 33,663 28,867 Materials 9,432 8,871 11,000 17,200 Contract Services 119, 121,324 130,800 122,036 Appropriations for Contingency - - - 13,924 Cost Allocation 8,230 J& 7,300& 7,680 8,650 Capital Outlay 9,557 39,880 37,000 Special Projects 35,000 TOTAL EXPENDITURES $ 248,132 $ 278,425 $ 289,995 $ 287,871 Fund Balance 592 STAFFING Total current authorized positions - .80 There are no changes to the current level of staffing. Total authorized positions -.80 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 593 Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 8502 Employee Compensation 5501 SALARIES FULL TIME $67,072 $65,500 $65,652 $59,095 Employee Compensation 5502 SALARIES PART TIME $1,969 $1,222 $2,000 $1,1001 Employee Compensation 5505 OVERTIME $1,847 $2,025 $2,200 $2,000 Employee Benefits 5600 RETIREMENT SYSTEM $14,887 $17,066 $17,764 $16,415 Employee Benefits 5602 PERS 1959 SURV BENE $12 $0 $0 $0 Employee Benefits 5711 HEALTH INSURANCE $6,256 $6,557 $7,310 $6,372 Employee Benefits 5712 DENTAL INSURANCE $1,323 $1,266 $1,339 $1,216 Employee Benefits 5713 MEDICARE $1,137 $1,102 $952 $856 Employee Benefits 5714 LIFE INSURANCE $639 $622 $713 $634 Employee Benefits 5715 LONG TERM DISABILITY $415 $378 $463 $356 Employee Benefits 5716 WORKERS COMPENSATION $5,309 $5,157 $4,944 $2,8632 Employee Benefits 5717 VISION INSURANCE $153 $155 $178 $154 Materials 6111 GEN OFFICE SUPPLIES $9,432 $8,871 $11,000 $03 Materials 6126 GENERAL SUPPLIES $0 $0 $0 $17,2004 Contract Services 7013 MAINT OF EQUIP $2,376 $3,560 $5,000 $2,200 Contract Services 7014 GENERAL SVC AGMT $117,518 $117,764 $125,800 $17,2005 Contract Services 7112 JANITORIAL SERVICE $0 $0 $0 $93,6366 Contract Services 7113 HVAC/ELECTRICAL $0 $0 $0 $5,000 Contract Services 7114 ALARM/FIRE MONITOR SVC $0 $0 $0 $4,000 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $13,9247 Cost Allocation 8001 EQUIPMENT $1,630 $900 $1,080 $940 Cost Allocation 8002 IT REIMBURSEMENT $6,600 $6,400 $6,600 $6,767" Cost Allocation 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $9439 Special Project 9100 NON RECURRING FACLiTY $0 $37,056 $37,000 $35,00010 Special Project 9300 FACILITY IMPROVEMENTS $9,557 $2,824 $0 $0 DEPARTMENT TOTAL $248,132 $278,425 $289,995 $287,871 1 Bring costs in line with prior year actual trend 2 Changes due to new methodology in FY 2013 -14. 3 Costs transferred to new account 6126 General Supplies. 4 Costs transferred from account 6111 General Office Supplies to better classify expenditure 5 In FY 2013 -14 new accounts were created to better classify general service agreement /contract costs for janitorial, HVAC and alarm /fire 6 New accounts to better classify general service agreement /contract cost for janitorial, HVAC and alarm /fire A new category in FY 2013 -14, see the recommended budget section for explanation. 8 Changes due to new methodology in FY 2013 -14. 9 Cost allocation charges have increased due to the transfer of City Channel and City Website from General Fund programs to Internal Service Funds that charge user departments. 10 Special Project for window replacement. 594 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways FACILITIES- SERVICE CENTER Budget Unit 110 -8503 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $ Total Expenditures 277,501 Fund Balance - General Fund Costs $ 277,501 Total Staffing 0.80 % Funded by General Fund 100.0 %, This program maintains the Service Center buildings to ensure employee satisfaction and community pride. SERVICE OBJECTIVES • Provide for a safe, clean and productive working environment for the public and employees. • Timely respond to requests made by Service Center staff. • Manage and responsibly coordinate work completed by contractors. • Perform improvements that responsibly conserve the resources of water, electricity and gas. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $277,501 for the Facilities - Service Center. This represents an increase of $35,071 or 14.5% over the FY 2012 -13 Amended Budget. The increase is attributed to one -time expenses to improve the facility. A new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from $0 in estimated department revenue and a $277,501 contribution from the General Fund. 595 SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Facility Improvements $ 8,000 $ 8,000 General Fund Facility Improvements Awning $ 5,000 $ 5,000 General Fund Awning Roll up Door $ 7,500 $ 7,500 General Fund Roll up Door Camera Coverage $ 7,500 I $ 7,500 I General Fund I Camera I Covera e TOTAL 1 $ 28,000 $ 28,000 29,525 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Public Works - Service Center 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes Licenses and Permits Use of Money and Property Intergovernmental Revenue Charges for Services Fines and Forfeitures Miscellaneous Revenue Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation 75,424 68,797 67,438 55,623 Employee Benefits 34,6 39,187 32,922 27,750 Materials 83,811 72,492 87,500 82,000 Contract Services 28,533 29,525 Appropriations for Contingency - - - 11,153 Cost A ocatio 9,77 43,450 Capital Outlay 53,977 88,805 25,310 - Special Projects 28,000 TOTAL EXPENDITURES $ 296,176 $ 320,679 $ 242,430 $ 277,501 Fund Balance - - 596 STAFFING Total current authorized positions - .80 There are no changes to the current level of staffing. Total authorized positions -.80 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 597 Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 8503 Employee Compensation 5501 SALARIES FULL TIME $72,670 $63,312 $60,938 $54,223 Employee Compensation 5502 SALARIES PART TIME $1,969 $4,140 $4,000 $0 Employee Compensation 5505 OVERTIME $785 $1,345 $2,500 $1,400 Employee Benefits 5600 RETIREMENT SYSTEM $16,056 $16,487 $16,489 $15,062 Employee Benefits 5602 PERS 1959 SURV BENE $14 $0 $0 $0 Employee Benefits 5711 HEALTH INSURANCE $8,717 $8,447 $8,218 $6,708 Employee Benefits 5712 DENTAL INSURANCE $1,541 $1,476 $1,417 $1,216 Employee Benefits 5713 MEDICARE $1,208 $1,265 $884 $786 Employee Benefits 5714 LIFE INSURANCE $738 $720 $752 $634 Employee Benefits 5715 LONG TERM DISABILITY $448 $360 $429 $327 Employee Benefits 5716 WORKERS COMPENSATION $5,762 $10,253 $4,546 $2,8631 Employee Benefits 5717 VISION INSURANCE $177 $179 $187 $154 Materials 6111 GEN OFFICE SUPPLIES $21,762 $17,820 $22,000 $02 Materials 6126 GENERAL SUPPLIES $0 $0 $0 $20,0003 Materials 6151 ELECTRICAL SERVICE $33,128 $29,228 $31,000 $33,000 Materials 6153 GAS SERVICE $6,882 $4,294 $9,000 $6,000 Materials 6154 TELEPHONE SERVICE $18,449 $17,141 $20,000 $18,500 Materials 6155 WATER SERVICE $1,757 $2,112 $3,000 $2,500 Materials 6156 SEWER SERVICE $1,833 $1,897 $2,500 $2,0004 Contract Services 7013 MAINT OF EQUIP $4,054 $3,446 $5,000 $4,200 Contract Services 7014 GENERAL SVC AGMT $24,479 $25,832 $24,260 $3,7405 Contract Services 7112 JANITORIAL SERVICE $0 $0 $0 $16,5856 Contract Services 7113 HVAC/ELECTRICAL $0 $0 $0 $2,000 Contract Services 7114 ALARM/FIRE MONITOR SVC $0 $0 $0 $3,000 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $11,1537 Cost Allocation 8001 EQUIPMENT $19,770 $22,120 $19,010 $35,740 Cost Allocation 8002 IT REIMBURSEMENT $0 $0 $6,300 $6,767" Cost Allocation 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $9439 Special Project 9100 NON RECURRING FACLiTY $46,797 $84,195 $24,500 $0 Special Project 9300 FACILITY IMPROVEMENTS $7,180 $4,610 $62,000 $8,00010 Special Project 9316 AWNING - SVC CTR $0 $0 $0 $5,00011 Special Project 9317 ROLL UP DOOR $0 $0 $0 $7,50012 Special Project 9318 CAMERA COVERAGE EXPAND $0 $0 $0 $7,50013 DEPARTMENT TOTAL $296,176 $320,679 $328,930 $277,501 1 Changes due to new methodology in FY 2013 -14. 2 Costs transferred to new account 6126 General Supplies. 3 Costs transferred from account 6111 General Office Supplies to better classify expenditure 4 Bring budget in line with prior year actual costs 5 In FY 2013 -14 new accounts were created to better classify general service agreement /contract costs for janitorial, HVAC and alarm /fire previously these agreement were contained in this account. 6 New accounts to better classify general service agreement /contract cost for janitorial, HVAC and alarm/fire 7 A new category in FY 2013 -14, see the recommended budget section for explanation. s Changes due to new methodology in FY 2013 -14. 9 Cost allocation charges have increased due to the transfer of City Channel and City Website from General Fund programs to Internal Service Funds that charge user departments. 1° Special Project for facility improvements. n Special Project Awning for the Service Center 12 Special Project Roll up door 13 Special Project Security Camera Coverage Expansion 598 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways FACILITIES- QUINLAN COMMUNITY CENTER Budget Unit 110 -8504 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $ Total Expenditures 379,076 Fund Balance - General Fund Costs $ 379,076 Total Staffing 0.80 % Funded by General Fund 100.0% This program maintains Quinlan Community Center building to ensure employee satisfaction, user satisfaction and community pride. SERVICE OBJECTIVES • Provide for a safe, clean and productive working environment for the public and employees. • Timely respond to requests made by Parks & Recreation Department staff. • Manage and responsibly coordinate work completed by contractors. • Perform improvements that responsibly conserve the resources of water, electricity and gas. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $379,076 for the Facilities - Quinlan Community Center. This represents a decrease of $8,751 or 2.3% from the FY 2012 -13 Amended Budget. The decrease is attributed to materials and contract services. A new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from a $379,076 contribution from the General Fund. 599 SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Facility $ 55,000 $ 5,000 General Fund Window and Improvements 118,121 91,443 123,400 carpet Contract Services 83,807 103,500 replacements TOTAL $ 55,000 $ 55,000 - 20,258 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Public Works - Quinlan Community Center 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes Licenses and Permits Use of Money and Property Intergovernmental Revenue Charges for Services Fines and Forfeitures Miscellaneous Revenue - - - - Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation 60,834 59,954 58,906 61,724 Employee Benefits 28,661 Materials 118,121 91,443 123,400 112,304 Contract Services 83,807 103,500 Appropriations for Contingency - - - 20,258 Cost Allocation 4,760 8,820 IM5170,4097 Capital Outlay 53,728 69,285 64,400 Special Projects 55,000 TOTAL EXPENDITURES $ 350,721 $ 337,910 $ 387,827 $ 379,076 Fund Balance 600 STAFFING Total current authorized positions - .80 There are no changes to the current level of staffing. Total authorized positions -.80 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 601 Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 8504 Employee Compensation 5501 SALARIES FULL TIME $55,333 $56,302 $54,906 $57,625 Employee Compensation 5502 SALARIES PART TIME $1,969 $18 $0 $0 Employee Compensation 5505 OVERTIME $3,532 $3,634 $4,000 $4,100 Employee Benefits 5600 RETIREMENT SYSTEM $12,435 $14,412 $14,856 $16,007 Employee Benefits 5602 PERS 1959 SURV BENE $9 $0 $0 $0 Employee Benefits 5711 HEALTH INSURANCE $5,914 $6,322 $6,749 $7,044 Employee Benefits 5712 DENTAL INSURANCE $1,226 $1,166 $1,184 $1,216 Employee Benefits 5713 MEDICARE $1,009 $887 $796 $835 Employee Benefits 5714 LIFE INSURANCE $595 $575 $634 $634 Employee Benefits 5715 LONG TERM DISABILITY $339 $319 $387 $347 Employee Benefits 5716 WORKERS COMPENSATION $4,391 $4,837 $4,037 $2,863' Employee Benefits 5717 VISION INSURANCE $143 $143 $158 $154 Materials 6111 GEN OFFICE SUPPLIES $9,535 $12,889 $10,000 $02 Materials 6126 GENERAL SUPPLIES $0 $0 $0 $11,5003 Materials 6151 ELECTRICAL SERVICE $76,408 $55,179 $75,000 $70,500 Materials 6153 GAS SERVICE $19,416 $12,116 $22,000 $16,500 Materials 6154 TELEPHONE SERVICE $8,076 $6,532 $11,000 $8,500 Materials 6155 WATER SERVICE $4,214 $4,170 $4,400 $4,880 Materials 6156 SEWER SERVICE $371 $424 $1,000 $4244 Materials 6219 MILEAGE REIMBURSEMENT $101 $133 $0 $0 Contract Services 7013 MAINT OF EQUIP $5,433 $7,800 $5,500 $5,700 Contract Services 7014 GENERAL SVC AGMT $80,524 $76,007 $98,000 $20,0005 Contract Services 7112 JANITORIAL SERVICE $0 $0 $0 $55,0806 Contract Services 7113 HVAC/ELECTRICAL $0 $0 $0 $5,500 Contract Services 7114 ALARM/FIRE MONITOR SVC $0 $0 $0 $4,000 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $20,2587 Cost Allocation 8001 EQUIPMENT $6,020 $4,760 $3,320 $2,700 Cost Allocation 8002 IT REIMBURSEMENT $0 $0 $5,500 $6,766" Cost Allocation 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $9439 Special Project 9100 NON RECURRING FACLiTY $53,728 $68,078 $49,400 $55,00010 Special Project 9300 FACILITY IMPROVEMENTS $0 $1,207 $15,000 $0 DEPARTMENT TOTAL $350,721 $337,910 $387,827 $379,076 1 Changes due to new methodology in FY 2013 -14. 2 Costs transferred to new account 6126 General Supplies. 3 Costs transferred from account 6111 General Office Supplies to better classify expenditure 4 Bring budgeted costs in line with prior year actual costs 5 New accounts to better classify general service agreement /contract cost for janitorial, HVAC and alarm /fire 6 New accounts to better classify general service agreement /contract cost for janitorial, HVAC and alarm /fire A new category in FY 2013 -14, see the recommended budget section for explanation. 8 Changes due to new methodology in FY 2013 -14. 9 Cost allocation charges have increased due to the transfer of City Channel and City Website from General Fund programs to Internal Service Funds that charge user departments. 10 Replacement /removal of carpet and window replacement. 602 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways FACILITIES- SENIOR CENTER Budget Unit 110 -8505 General Fund PROGRAM OVERVIEW BUDGET AT A GLANCE Total Revenue Total Expenditures Fund Balance CUPERTINO $ 208,002 General Fund Costs $ 208,002 Total Staffing 0.80 % Funded by General Fund 100.0% Maintain Senior Center building to ensure employee satisfaction, user satisfaction and community pride. SERVICE OBJECTIVES • Provide for a safe, clean and productive working environment for the public and employees. • Timely response to requests made by Parks & Recreation Department staff. • Manage and responsibly coordinate work completed by contractors. • Perform improvements that responsibly conserve the resources of water, electricity and gas. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $208,002 or 20.3% for the Facilities - Senior Center. This represents a decrease of $52,911 or 20.3% from the FY 2012 -13 Amended Budget. The decrease is attributed to completion of one -time projects. A new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from a $208,002 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 603 Public Works - Senior Center 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmenta Revenue - - - - Charges for Services - - - - m For enures Miscellaneous Revenue - - - - Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation 55,837 51,850 52,756 52,342 Employee Benefits 27,488 26,83Y 26,496 Materials 52,666 45,508 57,220 52,400 Contract Services W 62,263 ffr 58,U14 Appropriations for Contingency - - - 11,041 Cost Allocatio 7,709 Capital Outlay 16,432 15,297 55,000 - Special Projects - TOTAL EXPENDITURES $ 206,017 $ 202,406 $ 260,913 $ 208,002 Fund Balance STAFFING Total current authorized positions -.80 There are no changes to the current level of staffing. Total authorized positions -.80 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 604 Category Acct Account Description 8505 Employee Compensation 5501 Employee Compensation 5502 Employee Compensation 5505 Employee Benefits 5600 Employee Benefits 5602 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 Materials 6111 Materials 6126 Materials 6151 Materials 6153 Materials 6154 Materials 6155 Materials 6156 Contract Services 7013 Contract Services 7014 Contract Services 7112 Contract Services 7113 Contract Services 7114 Appr for Contingency 7197 Cost Allocation 8002 Cost Allocation 8005 Special Project 9100 SALARIES FULL TIME SALARIES PART TIME OVERTIME RETIREMENT SYSTEM PERS 1959 SURV BENE HEALTH INSURANCE DENTAL INSURANCE MEDICARE LIFE INSURANCE LONG TERM DISABILITY WORKERS COMPENSATION VISION INSURANCE GEN OFFICE SUPPLIES GENERAL SUPPLIES ELECTRICAL SERVICE GAS SERVICE TELEPHONE SERVICE WATER SERVICE SEWER SERVICE MAINT OF EQUIP GENERAL SVC AGMT JANITORIAL SERVICE HVAC/ELECTRICAL ALARM/FIRE MONITOR SVC APPR FOR CONTINGENCY IT REIMBURSEMENT WEB SITE REIMBURSEMENT NON RECURRING FACLI TY DEPARTMENT TOTAL FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET $53,604 $50,516 $50,756 $51,144 $1,969 $18 $0 $0 $264 $1,316 $2,000 $1,200 $11,856 $12,910 $13,733 $14,206 $3 $0 $0 $0 $6,098 $6,303 $6,605 $6,372 $1,071 $1,014 $1,028 $1,214 $882 $777 $736 $742 $523 $504 $554 $634 $323 $289 $357 $309 $4,081 $5,566 $3,686 $2,86311 $125 $125 $138 $154 $1,977 $1,529 $2,500 $012 $0 $0 $0 $2,70013 $28,896 $22,643 $30,000 $27,600 $2,237 $1,396 $3,000 $1,900 $12,609 $13,572 $14,000 $12,550 $3,966 $4,115 $4,720 $4,900 $2,981 $2,253 $3,000 $2,750 $6,208 $5,008 $6,500 $5,100 $49,912 $57,255 $57,700 $10,00014 $0 $0 $0 $36,41415 $0 $0 $0 $4,500 $0 $0 $0 $2,000 $0 $0 $0 $11,04116 $0 $0 $4,900 $6,76617 $0 $0 $0 $94318 $16,432 $15,297 $55,000 $0 $206,017 $202,406 $260,913 $208,002 11 Changes due to new methodology in FY 2013 -14. 12 Costs transferred to new account 6126 General Supplies. 13 Costs transferred from account 6111 General Office Supplies to better classify expenditure 14 New accounts to better classify general service agreement /contract cost for janitorial, HVAC and alarm /fire 15 New accounts to better classify general service agreement /contract cost for janitorial, HVAC and alarm /fire 16 A new category in FY 2013 -14, see the recommended budget section for explanation. 17 Changes due to new methodology in FY 2013 -14. 18 Cost allocation charges have increased due to the transfer of City Channel and City Website from General Fund programs to Internal Service Funds that charge user departments. 605 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways FACILITIES- MCCLELLAN RANCH Budget Unit 110 -8506 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $ 30,000 Total Expenditures 88,906 Fund Balance - General Fund Costs $ 58,906 Total Staffing 0.40 % Funded by General Fund 66.3% This program maintains McClellan Ranch buildings to ensure employee satisfaction, user satisfaction and community pride. SERVICE OBJECTIVES • Provide for a safe, clean and productive working environment for the public and employees. • Timely respond to requests made by Parks & Recreation Department staff. • Manage and responsibly coordinate work completed by contractors. • Perform improvements that responsibly conserve the resources of water, electricity and gas. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $88,906 for the Facilities - McClellan Ranch. This represents a decrease of $17,964 or 16.8% from the FY 2012 -13 Amended Budget. The decrease is attributed to completion of one -time projects. A new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from $30,000 in estimated department revenue and a $58,906 contribution from the General Fund. 606 SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Lighting $ 10,000 $ 10,000 General Fund Lighting Upgrade TOTAL $ 10,000 $ 10,000 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Public Works - McClellan Ranch 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - License d Permits - - Use of Money and Property - - - 30,000 Intergovernmental evenue - - - Charges for Services - - - - Yine]Wd Forfeitures A Miscellaneous Revenue - - - - Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ 30,000 Expenditures Employee Compensation 21,640 22,373 22,659 30,456 Employee Benefits 14,427 Materials 13,853 12,911 19,675 14,450 Contract Services 13,800 Appropriations for Contingency - - - 2,667 Cost Allocatio 4,688 Capital Outlay 2,188 9,827 37,947 - Special Projects 10,000 TOTAL EXPENDITURES $ 64,493 $ 65,677 $ 106,870 $ 88,906 Fund Balance 607 STAFFING Total current authorized positions - .40 There are no changes to the current level of staffing. Total authorized positions -.40 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 608 Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 8506 Employee Compensation 5501 SALARIES FULL TIME $21,082 $20,789 $21,659 $29,858' Employee Compensation 5502 SALARIES PART TIME $0 $1,205 $0 $0 Employee Compensation 5505 OVERTIME $558 $379 $1,000 $600 Employee Benefits 5600 RETIREMENT SYSTEM $4,563 $5,358 $5,861 $8,294 Employee Benefits 5602 PERS 1959 SURV BENE $5 $0 $0 $0 Employee Benefits 5711 HEALTH INSURANCE $2,028 $2,053 $2,429 $3,120 Employee Benefits 5712 DENTAL INSURANCE $352 $349 $405 $575 Employee Benefits 5713 MEDICARE $309 $406 $314 $431 Employee Benefits 5714 LIFE INSURANCE $190 $191 $238 $317 Employee Benefits 5715 LONG TERM DISABILITY $122 $111 $152 $180 Employee Benefits 5716 WORKERS COMPENSATION $1,230 $1,282 $1,231 $1,4312 Employee Benefits 5717 VISION INSURANCE $46 $48 $59 $77 Materials 6111 GEN OFFICE SUPPLIES $2,319 $1,722 $3,500 $03 Materials 6126 GENERAL SUPPLIES $0 $0 $0 $2,3004 Materials 6151 ELECTRICAL SERVICE $2,419 $2,360 $2,900 $2,900 Materials 6153 GAS SERVICE $1,166 $728 $1,500 $9805 Materials 6154 TELEPHONE SERVICE $235 $575 $375 $270 Materials 6155 WATER SERVICE $2,726 $3,298 $3,000 $3,300 Materials 6156 SEWER SERVICE $2,237 $2,633 $3,400 $2,900 Materials 6321 SIMMS HOUSE $2,751 $1,595 $5,000 $1,800 Contract Services 7013 MAINT OF EQUIP $908 $404 $2,000 $4506 Contract Services 7014 GENERAL SVC AGMT $17,059 $10,364 $11,800 $6,0007 Contract Services 7112 JANITORIAL SERVICE $0 $0 $0 $3,468" Contract Services 7113 HVAC/ELECTRICAL $0 $0 $0 $1,300 Contract Services 7114 ALARM/FIRE MONITOR SVC $0 $0 $0 $1,000 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $2,6679 Cost Allocation 8002 IT REIMBURSEMENT $0 $0 $2,100 $4,21610 Cost Allocation 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $47211 Special Project 9100 NON RECURRING FACLTTY $2,188 $9,827 $37,947 $0 Special Project 9319 LIGHTING UPGRD $0 $0 $0 $10,00012 DEPARTMENT TOTAL $64,493 $65,677 $106,870 $88,906 1 Moved employees from 8503 - Facilities Service Center 2 Changes due to new methodology in FY 2013 -14. 3 Costs transferred to new account 6126 General Supplies. 4 Costs transferred from account 6111 General Office Supplies to better classify expenditure 5 Bring costs in line with prior year actual costs 6 Bring costs in line with prior year actual costs New accounts to better classify general service agreement /contract cost for janitorial, HVAC and alarm /fire 8 New accounts to better classify general service agreement /contract cost for janitorial, HVAC and alarm /fire 9 A new category in FY 2013 -14, see the recommended budget section for explanation. 10 Changes due to new methodology in FY 2013 -14. 11 Cost allocation charges have increased due to the transfer of City Channel and City Website from General Fund programs to Internal Service Funds that charge user departments. 12 Special Project Lighting Upgrade 609 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways FACILITIES- MONTA VISTA Budget Unit 110 -8507 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $ Total Expenditures 151,004 Fund Balance - General Fund Costs $ 151,004 Total Staffing 0.40 % Funded by General Fund 100.0% This program maintains Monta Vista Community Center and adjacent buildings to ensure employee satisfaction, user satisfaction and community pride. SERVICE OBJECTIVES • Provide for a safe, clean and productive working environment for the public and employees. • Timely respond to requests made by Parks & Recreation Department staff. • Manage and responsibly coordinate work completed by contractors. • Perform improvements that responsibly conserve the resources of water, electricity and gas. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $151,004 for the Facilities - Monta Vista. This represents an increase of $4,189 or 2.9% over the FY 2012 -13 Amended Budget. The increase is attributed to one -time projects to improve the facility. A new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from a $151,004 contribution from the General Fund. 610 SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Monta Vista $ 29,000 $ 29,000 General Fund Monta Vista Sewer and Interdepartmental Revenue Sewer and window - TOTAL REVENUE $ window upgrade upgrade - $ - Expenditures $ 29,000 TOTAL $ 29,000 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Public Works - Monta Vista 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes Licenses and Permits - - - - Use of Money and Property Intergovernmental Revenue Charges for Services Fines and Forfeitures - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation 34,791 37,025 36,407 31,500 Employee Bene� 17,237 17,938 14,787 Materials 25,136 17,252 27,070 23,680 Contract Services 42,419 25,994 40,500 40,892 Appropriations for Contingency - - 3,400 6,457 Cost Allocation 22,161 13,314 21,500 4,688 Capital Outlay - - - - Special Projects - - - 29,000 TOTAL EXPENDITURES $ 139,884 $ 110,822 $ 146,815 $ 151,004 Fund Balance - - - - STAFFING 611 Total current authorized positions -.40 There are no changes to the current level of staffing. Total authorized positions -.40 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 612 Category Acct Account Description 8507 Employee Compensation 5501 Employee Compensation 5502 Employee Compensation 5505 Employee Benefits 5600 Employee Benefits 5602 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 Materials 6111 Materials 6126 Materials 6151 Materials 6153 Materials 6154 Materials 6155 Materials 6156 Contract Services 7013 Contract Services 7014 Contract Services 7112 Contract Services 7113 Contract Services 7114 Appr for Contingency 7197 Cost Allocation 8002 Cost Allocation 8005 Special Project 9100 Special Project 9320 SALARIES FULL TIME SALARIES PART TIME OVERTIME RETIREMENT SYSTEM PERS 1959 SURV BENE HEALTH INSURANCE DENTAL INSURANCE MEDICARE LIFE INSURANCE LONG TERM DISABILITY WORKERS COMPENSATION VISION INSURANCE GEN OFFICE SUPPLIES GENERAL SUPPLIES ELECTRICAL SERVICE GAS SERVICE TELEPHONE SERVICE WATER SERVICE SEWER SERVICE MAINT OF EQUIP GENERAL SVC AGMT JANITORIAL SERVICE HVAC/ELECTRICAL ALARM/FIRE MONITOR SVC APPR FOR CONTINGENCY IT REIMBURSEMENT WEB SITE REIMBURSEMENT NON RECURRING FACLI TY MV SEWER/WINDOW UPGRD DEPARTMENT TOTAL FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET $33,645 $35,205 $34,907 $30,502 $0 $1,205 $0 $0 $1,146 $615 $1,500 $1,000 $7,591 $8,757 $9,445 $8,473 $6 $0 $0 $0 $3,593 $3,733 $4,181 $3,288 $661 $654 $716 $575 $514 $607 $506 $442 $333 $334 $396 $317 $207 $189 $246 $184 $2,392 $2,880 $2,349 $1,4311 $80 $83 $99 $75 $7,131 $3,768 $7,000 $02 $0 $0 $0 $5,7003 $11,385 $8,066 $12,000 $11,400 $3,497 $2,182 $4,000 $3,000 $1,482 $1,404 $1,800 $1,500 $1,389 $1,502 $1,770 $1,750 $252 $330 $500 $330 $53 $833 $500 $300 $42,366 $25,161 $40,000 $5,0004 $0 $0 $0 $30,1925 $0 $0 $0 $1,900 $0 $0 $0 $3,500 $0 $0 $0 $6,4575 $0 $0 $3,400 $4,2167 $0 $0 $0 $472" $22,161 $13,314 $21,500 $0 $0 $0 $0 $29,0009 $139,884 $110,822 $146,815 $151,004 3 Changes due to new methodology in FY 2013 -14. 2 Costs transferred to new account 6126 General Supplies. 3 Costs transferred from account 6111 General Office Supplies to better classify expenditure 4 New accounts to better classify general service agreement /contract cost for janitorial, HVAC and alarm /fire 5 New accounts to better classify general service agreement /contract cost for janitorial, HVAC and alarm /fire 6 A new category in FY 2013 -14, see the recommended budget section for explanation. Changes due to new methodology in FY 2013 -14. s Cost allocation charges have increased due to the transfer of City Website from General Fund programs to Internal Service Funds that charge user departments. 9 Special Project Monta Vista Sewer and Window Upgrade 613 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways FACILITIES- WILSON Budget Unit 110 -8508 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $ Total Expenditures Fund Balance 40,743 General Fund Costs $ 40,743 Total Staffing 0.20 % Funded by General Fund 100.0% This program maintains Wilson Park pottery building to ensure user satisfaction and community pride. SERVICE OBJECTIVES • Provide for a safe, clean and productive working environment for the public and employees. • Timely respond to requests made by Parks & Recreation Department staff. • Manage and responsibly coordinate work completed by contractors. • Perform improvements that responsibly conserve the resources of water, electricity and gas. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $40,743 for the Facilities - Wilson. This represents an increase of $632 or 1.6% over the FY 2012 -13 Amended Budget. The increase is attributed to increased contract services. A new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from a $40,743 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 614 Public Works - Wilson 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmenta Revenue - - - - Charges for Services - - - - m For enures Miscellaneous Revenue - - - - Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation 15,117 14,015 13,811 15,056 Employee Benefits 7,320 Materials 6,998 8,050 8,980 7,461 Contract Services Appropriations for Contingency - - - 1,357 Cost Allocatio 1,300 :3,� Capital Outlay 7,841 2,678 3,300 - Special Projects - TOTAL EXPENDITURES $ 39,644 $ 36,755 $ 40,111 $ 40,743 Fund Balance STAFFING Total current authorized positions -.20 There are no changes to the current level of staffing. Total authorized positions -.20 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 615 Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 8508 Employee Compensation 5501 SALARIES FULL TIME $14,706 $13,725 $13,311 $14,755 Employee Compensation 5505 OVERTIME $411 $290 $500 $300 Employee Benefits 5600 RETIREMENT SYSTEM $3,348 $3,495 $3,602 $4,099 Employee Benefits 5602 PERS 1959 SURV BENE $2 $0 $0 $0 Employee Benefits 5711 HEALTH INSURANCE $1,633 $1,707 $1,800 $1,950 Employee Benefits 5712 DENTAL INSURANCE $358 $311 $311 $321 Employee Benefits 5713 MEDICARE $218 $205 $193 $214 Employee Benefits 5714 LIFE INSURANCE $166 $146 $158 $158 Employee Benefits 5715 LONG TERM DISABILITY $93 $80 $94 $89 Employee Benefits 5716 WORKERS COMPENSATION $1,248 $1,180 $1,123 $71510 Employee Benefits 5717 VISION INSURANCE $40 $36 $39 $38 Materials 6111 GEN OFFICE SUPPLIES $1,453 $654 $2,000 $011 Materials 6126 GENERAL SUPPLIES $0 $0 $0 $1,00012 Materials 6151 ELECTRICAL SERVICE $2,620 $4,061 $2,800 $3,15013 Materials 6153 GAS SERVICE $528 $788 $1,000 $600 Materials 6154 TELEPHONE SERVICE $724 $724 $1,000 $72514 Materials 6155 WATER SERVICE $880 $917 $1,180 $1,080 Materials 6156 SEWER SERVICE $793 $906 $1,000 $906 Contract Services 7013 MAINT OF EQUIP $0 $89 $500 $10015 Contract Services 7014 GENERAL SVC AGMT $2,582 $4,763 $4,900 $300 Contract Services 7112 JANITORIAL SERVICE $0 $0 $0 $2,754 Contract Services 7113 HVAC/ELECTRICAL $0 $0 $0 $200 Contract Services 7114 ALARM/FIRE MONITOR SVC $0 $0 $0 $2,754 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $1,35715 Cost Allocation 8002 IT REIMBURSEMENT $0 $0 $1,300 $2,94217 Cost Allocation 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $23618 Special Project 9100 NON RECURRING FACLI TY $7,841 $2,678 $3,300 $0 DEPARTMENT TOTAL $39,644 $36,755 $40,111 $40,743 " Changes due to new methodology in FY 2013 -14. 11 Costs transferred to new account 6126 General Supplies. 12 Costs transferred from account 6111 General Office Supplies to better classify expenditure 13 Based on Amended Budget plus anticipated 5% rate increase 14 Bring budget in line with prior year actual costs 15 Bring budget in line with prior year actual costs 16 A new category in FY 2013 -14, see the recommended budget section for explanation. 17 Changes due to new methodology in FY 2013 -14. 18 Cost allocation charges have increased due to the transfer of City Channel and City Website from General Fund programs to Internal Service Funds that charge user departments. 616 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways FACILITIES- PORTAL Budget Unit 110 -8509 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $ Total Expenditures 27,447 Fund Balance - General Fund Costs $ 27,447 Total Staffing 0.10 % Funded by General Fund 100.0% This program maintains Portal Park building to ensure user satisfaction and community pride. SERVICE OBJECTIVES • Provide for a safe, clean and productive working environment for the public and employees. • Timely respond to requests made by Parks & Recreation Department staff. • Manage and responsibly coordinate work completed by contractors. • Perform improvements that responsibly conserve the resources of water, electricity and gas. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $27,447 for the Facilities - Portal. This represents an increase of $2,047 or 8% over the FY 2012 -13 Amended Budget. The increase is attributed to cost allocation costs and a new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from a $27,447 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 617 Public Works - Portal 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmenta Revenue - - - - Charges for Services - - - - m For enures Miscellaneous Revenue - - - - Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation 4,620 4,722 5,004 7,578 Employee Benefits 3,792 Materials 5,220 5,962 9,600 6,506 Contract Services 6,800 Appropriations for Contingency - - - 1,241 Cost Allocatio 500 Capital Outlay 6,710 5,220 700 - Special Projects - - TOTAL EXPENDITURES $ 20,497 $ 24,524 $ 25,400 $ 27,447 Fund Balance STAFFING Total current authorized positions -.10 There are no changes to the current level of staffing. Total authorized positions -.10 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 618 Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 8509 Employee Compensation 5501 SALARIES FULL TIME $4,477 $3,422 $4,704 $7,37719 Employee Compensation 5502 SALARIES PART TIME $0 $1,205 $0 $0 Employee Compensation 5505 OVERTIME $143 $95 $300 $200 Employee Benefits 5600 RETIREMENT SYSTEM $929 $921 $1,273 $2,049 Employee Benefits 5602 PERS 1959 SURV BENE $2 $0 $0 $0 Employee Benefits 5711 HEALTH INSURANCE $654 $480 $770 $976 Employee Benefits 5712 DENTAL INSURANCE $105 $103 $156 $160 Employee Benefits 5713 MEDICARE $70 $142 $68 $107 Employee Benefits 5714 LIFE INSURANCE $48 $48 $79 $79 Employee Benefits 5715 LONG TERM DISABILITY $28 $18 $33 $45 Employee Benefits 5716 WORKERS COMPENSATION $403 $381 $397 $35820 Employee Benefits 5717 VISION INSURANCE $11 $12 $20 $19 Materials 6111 GEN OFFICE SUPPLIES $563 $495 $2,050 $021 Materials 6126 GENERAL SUPPLIES $0 $0 $0 $75022 Materials 6151 ELECTRICAL SERVICE $0 $0 $500 $023 Materials 6153 GAS SERVICE $564 $352 $1,000 $475 Materials 6154 TELEPHONE SERVICE $437 $575 $600 $500 Materials 6155 WATER SERVICE $1,626 $2,134 $2,950 $2,375 Materials 6156 SEWER SERVICE $2,030 $2,406 $2,500 $2,406 Contract Services 7013 MAINT OF EQUIP $89 $0 $600 $100 Contract Services 7014 GENERAL SVC AGMT $1,608 $6,515 $6,200 $30024 Contract Services 7112 JANITORIAL SERVICE $0 $0 $0 $5,50825 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $1,24125 Cost Allocation 8002 IT REIMBURSEMENT $0 $0 $500 $2,30427 Cost Allocation 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $118211 Special Project 9100 NON RECURRING FACLITY $6,710 $5,220 $700 $0 DEPARTMENT TOTAL $20,497 $24,524 $25,400 $27,447 19 Moved employee from 8502 - Public Right -of -Way 20 Changes due to new methodology in FY 2013 -14. 21 Costs transferred to new account 6126 General Supplies. 22 Costs transferred from account 6111 General Office Supplies to better classify expenditure 23 Bring budget in line with prior year actual costs 24 C New accounts to better classify general service agreement/contract cost for janitorial, HVAC and alarm /fire 25 New accounts to better classify general service agreement /contract cost for janitorial, HVAC and alarm /fire 26 A new category in FY 2013 -14, see the recommended budget section for explanation. 27 Changes due to new methodology in FY 2013 -14. 28 Cost allocation charges have increased due to the transfer of City Channel and City Website from General Fund programs to Internal Service Funds that charge user departments. 619 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways FACILITIES- SPORTS CENTER Budget Unit 570 -8510 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $ 304,717 Total Expenditures 304,717 Fund Balance - General Fund Costs $ - Total Staffing 0.75 % Funded by General Fund 0.0% This program maintains Sport Center facilities to ensure employee satisfaction, user satisfaction and community pride. SERVICE OBJECTIVES • Provide for a safe, clean and productive working environment for the public and employees. • Timely respond to requests made by Parks & Recreation Department staff. • Manage and responsibly coordinate work completed by contractors. • Perform improvements that responsibly conserve the resources of water, electricity and gas. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $304,717 for the Facilities - Sport Center. This represents a decrease of $6,218 or 2.0% under the FY 2012 -13 Amended Budget. The decrease is attributed to completion of one -time projects. A new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from $304,717 in estimated department revenue. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 620 Public Works - Cupertino Sports Center Fund Balance STAFFING Total current authorized positions -.75 There are no changes to the current level of staffing. Total authorized positions -.75 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 621 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmenta Revenue - - - - Charges for Services - - - - m For enures - Miscellaneous Revenue - - - - Interdepartmental Revenue 304, TOTAL REVENUE $ - $ - $ - $ 304,717 Expenditures Employee Compensation 48,414 45,148 43,982 54,914 Employee Benefits 21,213 —W1,753 26,538 Materials 99,779 75,146 102,300 93,983 Contract Services Appropriations for Contingency - - - 14,038 Cost Allocatio 20,816 Capital Outlay 33,252 98,667 53,800 - Special Projects TOTAL EXPENDITURES $ 272,080 $ 300,107 $ 310,935 $ 304,717 Fund Balance STAFFING Total current authorized positions -.75 There are no changes to the current level of staffing. Total authorized positions -.75 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 621 Category Acct Account Description 8510 Employee Compensation 5501 Employee Compensation 5502 Employee Compensation 5505 Employee Benefits 5600 Employee Benefits 5602 Employee Benefits 5711 Employee Benefits 5712 Employee Benefits 5713 Employee Benefits 5714 Employee Benefits 5715 Employee Benefits 5716 Employee Benefits 5717 Materials 6111 Materials 6126 Materials 6151 Materials 6153 Materials 6154 Materials 6155 Materials 6156 Contract Services 7013 Contract Services 7014 Contract Services 7112 Contract Services 7113 Contract Services 7114 Appr for Contingency 7197 Cost Allocation 8002 Cost Allocation 8003 Cost Allocation 8004 Cost Allocation 8005 Cost Allocation 8006 Cost Allocation 8007 Cost Allocation 8008 Cost Allocation 8009 Cost Allocation 8016 Cost Allocation 8018 SALARIES FULL TIME SALARIES PART TIME OVERTIME RETIREMENT SYSTEM PERS 1959 SURV BENE HEALTH INSURANCE DENTAL INSURANCE MEDICARE LIFE INSURANCE LONG TERM DISABILITY WORKERS COMPENSATION VISION INSURANCE GEN OFFICE SUPPLIES GENERAL SUPPLIES ELECTRICAL SERVICE GAS SERVICE TELEPHONE SERVICE WATER SERVICE SEWER SERVICE MAINT OF EQUIP GENERAL SVC AGMT JANITORIAL SERVICE HVAC/ELECTRICAL ALARM/FIRE MONITOR SVC APPR FOR CONTINGENCY IT REIMBURSEMENT REPLACEMENT FUNDING CITY CHANNEL REIMB WEB SITE REIMBURSEMENT CC CAP ALLOCATION CM CAP ALLOCATION ENV AFFAIRS CAP ALLO ECON DEV CAP ALLO CITY CLERK CAP ALLOC PUBLIC AFFAIRS CAP ALLOC FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET $41,179 $42,830 $41,982 $53,41429 $5,909 $52 $0 $0 $1,326 $2,266 $2,000 $1,500 $9,233 $10,932 $11,359 $14,837 $4 $0 $0 $0 $4,164 $4,958 $5,260 $6,101 $833 $785 $794 $1,136 $971 $638 $555 $720 $413 $396 $436 $594 $253 $238 $295 $322 $3,427 $3,167 $2,946 $2,68430 $98 $99 $108 $144 $10,660 $4,407 $11,000 $031 $0 $0 $0 $8,10032 $64,440 $48,151 $65,000 $60,800 $5,199 $3,358 $5,300 $4,400 $11,515 $10,961 $12,000 $11,200 $6,843 $6,986 $7,500 $8,200 $1,122 $1,283 $1,500 $1,283 $3,828 $3,788 $4,000 $8,10033 $46,027 $35,329 $50,000 $5,00034 $0 $0 $0 $27,54035 $0 $0 $0 $2,760 $0 $0 $0 $3,000 $0 $0 $0 $14,03835 $0 $0 $4,100 $6,36737 $21,384 $20,816 $31,000 $26,000 $0 $0 $0 $4,9933" $0 $0 $0 $884 $0 $0 $0 $4,24639 $0 $0 $0 $4,509 $0 $0 $0 $1,431 $0 $0 $0 $1,095 $0 $0 $0 $3,203 $0 $0 $0 $3,046 29 Moved employees from 8507 Facilities -Monta Vista & 8512 - Facilities- Community Hall 30 Changes due to new methodology in FY 2013 -14. 31 Costs transferred to new account 6126 General Supplies. 32 Costs transferred from account 6111 General Office Supplies to better classify expenditure 33 Rubber floor stripping and waxing - was in 7014 34 New accounts to better classify general service agreement /contract cost for janitorial, HVAC and alarm /fire 35 New accounts to better classify general service agreement /contract cost for janitorial, HVAC and alarm /fire 36 A new category in FY 2013 -14, see the recommended budget section for explanation. 37 Changes due to new methodology in FY 2013 -14. 38 Cost allocation charges have increased due to the transfer of City Channel and City Website from General Fund programs to Internal Service Funds that charge user departments. 39 New cost allocation charges related to indirect /overhead costs from General Fund service departments. 622 Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 8510 Cost Allocation 8019 DISASTER PREP CAP ALLOC $0 $0 $0 $1,029 Cost Allocation 8022 ADMIN SERV CAP $0 $0 $0 $3,435 Cost Allocation 8023 FINANCE CAP ALLOC $0 $0 $0 $6,512 Cost Allocation 8024 HUMAN RESOURCES CAP $0 $0 $0 $2,094 Special Project 9100 NON RECURRING FACLiTY $33,252 $98,667 $23,800 $0 Special Project 9300 FACILITY IMPROVEMENTS $0 $0 $30,000 $0 DEPARTMENT TOTAL $272,080 $300,107 $310,935 $304,717 623 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways FACILITIES- CREEKSIDE PARK Budget Unit 110 -8511 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $ Total Expenditures 49,091 Fund Balance - General Fund Costs $ 49,091 Total Staffing 0.20 % Funded by General Fund 100.0% This program maintains Creekside Park building to ensure user satisfaction and community pride. SERVICE OBJECTIVES • Provide for a safe, clean and productive working environment for the public and employees. • Timely respond to requests made by Parks & Recreation Department staff. • Manage and responsibly coordinate work completed by contractors. • Perform improvements that responsibly conserve the resources of water, electricity and gas. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $49,091 for Facilities - Creekside Park. This represents an increase of $178 or 0.4% over the FY 2012 -13 Amended Budget. The increase is attributed to increased cost allocation. A new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from a $49,091 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 624 Public Works - Creekside Park 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmenta Revenue - - - - Charges for Services - - - - m For enures Miscellaneous Revenue - - - - Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation 20,558 17,719 17,955 18,024 Employee Benefits 8,098 8,042 Materials 10,592 10,140 12,610 11,401 Contract Services Appropriations for Contingency - - - 1,804 Cost Allocatio 1,700 Capital Outlay 2,244 225 2,000 - Special Projects - TOTAL EXPENDITURES $ 46,111 $ 42,509 $ 48,913 $ 49,091 Fund Balance STAFFING Total current authorized positions -.20 There are no changes to the current level of staffing. Total authorized positions -.20 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 625 Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 8511 Employee Compensation 5501 SALARIES FULL TIME $19,406 $16,954 $16,955 $17,123 Employee Compensation 5505 OVERTIME $1,152 $765 $1,000 $900 Employee Benefits 5600 RETIREMENT SYSTEM $4,294 $4,339 $4,588 $4,757 Employee Benefits 5602 PERS 1959 SURV BENE $2 $0 $0 $0 Employee Benefits 5711 HEALTH INSURANCE $2,012 $1,793 $1,865 $1,770 Employee Benefits 5712 DENTAL INSURANCE $298 $252 $249 $254 Employee Benefits 5713 MEDICARE $287 $259 $246 $248 Employee Benefits 5714 LIFE INSURANCE $167 $146 $158 $158 Employee Benefits 5715 LONG TERM DISABILITY $109 $93 $119 $103 Employee Benefits 5716 WORKERS COMPENSATION $1,103 $1,323 $834 $71540 Employee Benefits 5717 VISION INSURANCE $40 $36 $39 $38 Materials 6111 GEN OFFICE SUPPLIES $489 $783 $1,750 $041 Materials 6126 GENERAL SUPPLIES $0 $0 $0 $77542 Materials 6151 ELECTRICAL SERVICE $6,376 $5,631 $6,500 $6,450 Materials 6154 TELEPHONE SERVICE $1,259 $1,232 $1,500 $1,260 Materials 6155 WATER SERVICE $2,140 $2,152 $2,360 $2,550 Materials 6156 SEWER SERVICE $328 $342 $500 $366 Contract Services 7013 MAINT OF EQUIP $0 $281 $250 $250 Contract Services 7014 GENERAL SVC AGMT $4,405 $5,903 $6,300 $50043 Contract Services 7112 JANITORIAL SERVICE $0 $0 $0 $4,69244 Contract Services 7114 ALARM/FIRE MONITOR SVC $0 $0 $0 $1,200 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $1,80445 Cost Allocation 8002 IT REIMBURSEMENT $0 $0 $1,700 $2,94245 Cost Allocation 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $23647 Special Project 9100 NON RECURRING FACLTTY $2,244 $225 $2,000 $0 DEPARTMENT TOTAL $46,111 $42,509 $48,913 $49,091 40 Changes due to new methodology in FY 2013 -14. 41 Costs transferred to new account 6126 General Supplies. 42 Costs transferred from account 6111 General Office Supplies to better classify expenditure 43 New accounts to better classify general service agreement /contract cost for janitorial, HVAC and alarm /fire 44 New accounts to better classify general service agreement /contract cost for janitorial, HVAC and alarm /fire 45 A new category in FY 2013 -14, see the recommended budget section for explanation. 46 Changes due to new methodology in FY 2013 -14. 47 Cost allocation charges have increased due to the transfer and City Website from General Fund programs to Internal Service Funds that charge user departments. 626 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways FACILITIES- COMMUNITY HALL MAINTENANCE Budget Unit 110 -8512 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $ 21,000 Total Expenditures 159,503 Fund Balance - General Fund Costs $ 138,503 Total Staffing 0.50 % Funded by General Fund 86.8% This program maintains Community Hall and interactive fountain to ensure employee satisfaction, user satisfaction and community pride. SERVICE OBJECTIVES • Provide for a safe, clean and productive working environment for the public and employees. • Timely respond to requests made by City Hall staff. • Manage and responsibly coordinate work completed by contractors. • Ensure water quality and functionality of interactive fountain. • Perform improvements that responsibly conserve the resources of water, electricity and gas. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $159,503 for the Facilities - Community Hall. This represents a decrease of $197,241 or 55.3% from the FY 2012 -13 Amended Budget. The decrease is attributed to a reduction in the cost allocation. A new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from $21,000 in estimated department revenue and a $138,503 contribution from the General Fund. 627 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Public Works - Community Hall Maintenance TOTAL EXPENDITURES $ 191,881 $ 360,729 $ 356,744 $ 159,503 Fund Balance - - - - STAFFING Total current authorized positions -.50 There are no changes to the current level of staffing. Total authorized positions -.50 628 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - 21,000 Use of Money and Property - - - - Intergovernmental Rev - - - - Charges for Services - - - - Fines and Forfeitures - - - Miscellaneous Revenue - - - - Interdepartmental Revenue i - - TOTAL REVENUE $ - $ - $ - $ 21,000 Expenditures Employee Compensation 47,799 40,007 42,997 34,360 Employee Benefits 18,901 20,462 17,147 Materials 43,991 40,861 48,960 46,510 Contract Services '881ff 21,726 45,700 46,720 Appropriations for Contingency - - - 9,323 Cost Allocati o 50,100 225,700 181,300 5,443 Capital Outlay - 13,534 17,325 - Special Projects - - TOTAL EXPENDITURES $ 191,881 $ 360,729 $ 356,744 $ 159,503 Fund Balance - - - - STAFFING Total current authorized positions -.50 There are no changes to the current level of staffing. Total authorized positions -.50 628 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 8512 Employee Compensation 5501 SALARIES FULL TIME $43,393 $37,208 $37,997 $33,860 Employee Compensation 5502 SALARIES PART TIME $3,939 $2,445 $4,000 $0 Employee Compensation 5505 OVERTIME $467 $354 $1,000 $500 Employee Benefits 5600 RETIREMENT SYSTEM $9,759 $9,456 $10,281 $9,405 Employee Benefits 5602 PERS 1959 SURV BENE $9 $0 $0 $0 Employee Benefits 5711 HEALTH INSURANCE $4,510 $3,879 $4,627 $3,964 Employee Benefits 5712 DENTAL INSURANCE $978 $819 $934 $802 Employee Benefits 5713 MEDICARE $934 $751 $551 $491 Employee Benefits 5714 LIFE INSURANCE $449 $383 $475 $396 Employee Benefits 5715 LONG TERM DISABILITY $283 $211 $269 $204 Employee Benefits 5716 WORKERS COMPENSATION $4,079 $3,307 $3,207 $1,789411 Employee Benefits 5717 VISION INSURANCE $107 $95 $118 $96 Materials 6111 GEN OFFICE SUPPLIES $3,254 $5,257 $6,000 $049 Materials 6126 GENERAL SUPPLIES $0 $0 $0 $4,00050 Materials 6151 ELECTRICAL SERVICE $30,407 $23,914 $30,500 $30,000 Materials 6154 TELEPHONE SERVICE $527 $484 $600 $500 Materials 6155 WATER SERVICE $9,322 $10,546 $10,860 $11,350 Materials 6156 SEWER SERVICE $481 $660 $1,000 $660 Contract Services 7013 MAINT OF EQUIP $2,825 $5,453 $3,000 $7,00051 Contract Services 7014 GENERAL SVC AGMT $26,058 $16,273 $42,700 $12,00052 Contract Services 7112 JANITORIAL SERVICE $0 $0 $0 $21,42053 Contract Services 7113 HVAC/ELECTRICAL $0 $0 $0 $3,800 Contract Services 7114 ALARM/FIRE MONITOR SVC $0 $0 $0 $2,500 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $9,32354 Cost Allocation 8002 IT REIMBURSEMENT $50,100 $225,700 $181,300 $4,85455 Cost Allocation 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $58955 Special Project 9100 NON RECURRING FACLiTY $0 $900 $13,900 $0 Special Project 9300 FACILITY IMPROVEMENTS $0 $12,634 $3,425 $0 DEPARTMENT TOTAL $191,881 $360,729 $356,744 $159,503 " Changes due to new methodology in FY 2013 -14. 49 Costs transferred to new account 6126 General Supplies. 50 Costs transferred from account 6111 General Office Supplies to better classify expenditure 51 Water testing of fountain 52 New accounts to better classify general service agreement /contract cost for janitorial, HVAC and alarm /fire 53 New accounts to better classify general service agreement /contract cost for janitorial, HVAC and alarm /fire 54 A new category in FY 2013 -14, see the recommended budget section for explanation. 55 Changes due to new methodology in FY 2013 -14. 56 Cost allocation charges have increased due to the transfer of City Channel and City Website from General Fund programs to Internal Service Funds that charge user departments. 629 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways FACILITIES- TEEN CENTER BUILDING MAINTENANCE Budget Unit 110 -8513 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $ Total Expenditures Fund Balance 32,126 General Fund Costs $ 32,126 Total Staffing 0.10 % Funded by General Fund 100.0% This program maintains Teen Center area below the Sports Center to ensure employee satisfaction, user satisfactions and community pride. SERVICE OBJECTIVES • Provide for a safe, clean and productive working environment for the public and employees. • Timely respond to requests made by Parks & Recreation Department staff. • Manage and responsibly coordinate work completed by contractors. • Perform improvements that responsibly conserve the resources of water, electricity and gas. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $32,126 for the Facilities - Teen Center. This represents an increase of $1,365 or 4.4% over the FY 2012 -13 Amended Budget. The increase is attributed to an increase in cost allocation. A new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from a $32,126 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 630 Public Works - Teen Center Bldg Maintenance 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmenta Revenue - - - - Charges for Services - - - - m For enures - Miscellaneous Revenue - - - - Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation - 7,516 7,405 6,419 Employee Benefits 3,274 Materials 6,370 8,975 8,330 8,040 Contract Services Appropriations for Contingency - - - 1,819 Cost Allocatio 700 Capital Outlay - - - - Special Projects - - TOTAL EXPENDITURES $ 10,004 $ 31,149 $ 30,761 $ 32,126 Fund Balance - - - - STAFFING Total current authorized positions -.10 There are no changes to the current level of staffing. Total authorized positions -.10 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 631 Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 8513 Employee Compensation 5501 SALARIES FULL TIME $0 $7,422 $7,305 $6,367 Employee Compensation 5505 OVERTIME $0 $94 $100 $50 Employee Benefits 5600 RETIREMENT SYSTEM $0 $1,874 $1,977 $1,769 Employee Benefits 5711 HEALTH INSURANCE $0 $944 $1,030 $759 Employee Benefits 5712 DENTAL INSURANCE $0 $147 $156 $160 Employee Benefits 5713 MEDICARE $0 $105 $106 $94 Employee Benefits 5714 LIFE INSURANCE $0 $69 $79 $79 Employee Benefits 5715 LONG TERM DISABILITY $0 $40 $51 $38 Employee Benefits 5716 WORKERS COMPENSATION $0 $609 $617 $358' Employee Benefits 5717 VISION INSURANCE $0 $17 $20 $19 Materials 6111 GEN OFFICE SUPPLIES $404 $111 $1,000 $02 Materials 6126 GENERAL SUPPLIES $0 $0 $0 $300 Materials 6151 ELECTRICAL SERVICE $3,750 $6,867 $4,000 $5,3253 Materials 6153 GAS SERVICE $709 $328 $800 $560 Materials 6154 TELEPHONE SERVICE $1,144 $1,669 $2,000 $1,530 Materials 6155 WATER SERVICE $363 $0 $480 $325 Materials 6156 SEWER SERVICE $0 $0 $50 $04 Contract Services 7013 MAINT OF EQUIP $0 $529 $500 $1805 Contract Services 7014 GENERAL SVC AGMT $2,634 $9,424 $9,790 $200 Contract Services 7112 JANITORIAL SERVICE $0 $0 $0 $9,272 Contract Services 7114 ALARM/FIRE MONITOR SVC $0 $0 $0 $500 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $1,8196 Cost Allocation 8002 IT REIMBURSEMENT $1,000 $900 $700 $2,3047 Cost Allocation 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $118" DEPARTMENT TOTAL $10,004 $31,149 $30,761 $32,126 3 Changes due to new methodology in FY 2013 -14. 2 Costs transferred to new account 6126 General Supplies. 3 Costs transferred from account 6111 General Office Supplies to better classify expenditure. 4 Bring budget in line with prior year costs. 5 New accounts to better classify general service agreement /contract cost for janitorial, HVAC and alarm /fire 6 A new category in FY 2013 -14, see the recommended budget section for explanation. Changes due to new methodology in FY 2013 -14. 8 Cost allocation charges have increased due to the transfer of City Channel and City Website from General Fund programs to Internal Service Funds that charge user departments. 632 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways FACILITIES- PARK RESTROOMS Budget Unit 110 -8514 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $ Total Expenditures 79,793 Fund Balance - General Fund Costs $ 79,793 Total Staffing - % Funded by General Fund 100.0% This program maintains park restrooms to ensure user satisfactions and community pride. SERVICE OBJECTIVES • Provide for clean and functioning restrooms at various park locations. • Timely response to requests made by the users of the park. • Manage and responsibly coordinate work completed by contractors. • Perform improvements that responsibly conserve the resources of water, electricity and gas. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $79,793 for the Facilities - Park Restrooms. This is a new budget for FY 2013 -14. Commensurate reductions in contract services occurred in other budgets to fund this new budget. The janitorial contract is scheduled for a 2% CPI adjustment. A new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from a $79,793 contribution from the General Fund. 633 SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Park Door $ 2,000 $ 2,000 General Fund Park door at Joll man Ranch TOTAL $ 2,000 $ 2,000 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Public Works - Park Restrooms 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - License d Permits - - - - Use of Money and Property - - - - Intergovernmenta evenue - - - - Charges for Services - - - - Yine]Eld Forfeitures - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation Employee Benefits Materials Contract Services Appropriations for Contingency Cost Allocatio - 1,000 - - - 5,000 - - - 6,981 Capital Outlay - - - - Special Projects - - 2,000 TOTAL EXPENDITURES $ - $ - $ - $ 79,793 Fund Balance - - - - 634 STAFFING There is a no full time staff associated with this budget. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description FY11 FY12 FY13 FY 2013 -141 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 8514 Employee Compensation 5505 OVERTIME $0 $0 $0 $1,000 Materials 6126 GENERAL SUPPLIES $0 $0 $0 $5,000 Contract Services 7013 MAINT OF EQUIP $0 $0 $0 $1,000 Contract Services 7014 GENERAL SVC AGMT $0 $0 $0 $2,000 Contract Services 7112 JANITORIAL SERVICE $0 $0 $0 $61,812 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $6,9812 Special Project 9321 PARK DOOR JOLLYMAN RANCH $0 $0 $0 $2,000 DEPARTMENT TOTAL $0 $0 $0 $79,793 1 Program was transferred in from 8314Neighborhood Parks. 2 A new category in FY 2013 -14, see the recommended budget section for explanation. 635 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways FACILITIES- BLACKBERRY FARM MAINTENANCE Budget Unit 110 -8516 General Fund CUPERTINO BUDGET AT A GLANCE Total Revenue $ Total Expenditures 187,196 Fund Balance - General Fund Costs $ 187,196 Total Staffing - Funded by General Fund 100.0 PROGRAM OVERVIEW This program maintains Blackberry Farm buildings and facilities to ensure employee satisfaction, user satisfactions and community pride. SERVICE OBJECTIVES • Provide for a safe, clean and productive working environment for the public and employees. • Timely response to requests made by Parks & Recreation Department staff. • Manage and responsibly coordinate work completed by contractors. • Perform improvements that responsibly conserve the resources of water, electricity and gas. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $187,196 for the Facilities - Blackberry Farm. This represents an increase of $107,996 or 136% over the FY 2012 -13 Amended Budget. The increase is attributed to multiple one -time improvements to enhance the facility. A new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from a $187,196 contribution from the General Fund. 636 SPECIAL PROJECTS This budget includes funding for the following special projects: Special Project Appropriations Revenue Funding Source Description Pool Remodel $ 64,200 $ 64,200 General Fund Pool Remodel TOTAL $ 64,200 $ 64,200 The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Public Works - Blackberry Farm Maintenance 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - tntergovemmental Revenue - - - - Charges for Services - - - - `Fin For eitures - - Miscellaneous Revenue - - - - Interdepartmental Revenue - TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation - - 1,000 1,000 Employee Benefits Materials - 21,794 12,500 93,190 Contract Services Appropriations for Contingency - - - 10,939 Cost Allocatio 1,667 Capital Outlay - 9,411 1,200 - Special Projects 64,200 TOTAL EXPENDITURES $ - $ 42,064 $ 79,200 $ 187,196 Fund Balance - - - - STAFFING There are no Full Time positions allocated to this program only overtime costs. 637 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 8516 Employee Compensation 5505 Materials 6111 Materials 6126 Materials 6151 Materials 6153 Materials 6154 Materials 6155 Materials 6156 Contract Services 7013 Contract Services 7014 Contract Services 7114 Appr for Contingency 7197 Cost Allocation 8002 Special Project 9100 Special Project 9322 OVERTIME $0 $0 $1,000 $1,000 GEN OFFICE SUPPLIES $0 $5,374 $500 $03 GENERAL SUPPLIES $0 $0 $0 $5,0004 ELECTRICAL SERVICE $0 $9,452 $40,000 $55,0005 GAS SERVICE $0 $765 $10,000 $10,000 TELEPHONE SERVICE $0 $0 $2,000 $2,000 WATER SERVICE $0 $6,203 $10,000 $17,6906 SEWER SERVICE $0 $0 $2,000 $3,5007 MAINT OF EQUIP $0 $255 $1,500 $1,500 GENERAL SVC AGMT $0 $10,604 $11,000 $10,700 ALARM/FIRE MONITOR SVC $0 $0 $0 $4,000" APPR FOR CONTINGENCY $0 $0 $0 $10,9399 IT REIMBURSEMENT $0 $0 $0 $1,66710 NON RECURRING FACLTTY $0 $9,411 $1,200 $0 REMODEL POOL HVAC $0 $0 $0 $64,200 DEPARTMENT TOTAL $0 $42,064 $79,200 $187,196 3 Costs transferred to new account 6126 General Supplies. 4 Costs transferred from account 6111 General Office Supplies to better classify expenditure 5 Based on Amended Budget plus anticipated 5% rate increase 6 Based on Amended budget plus anticipated 22% rate increase Sewer service increase 8 New accounts to better classify general service agreement /contract cost for janitorial, HVAC and alarm /fire 9 A new category in FY 2013 -14, see the recommended budget section for explanation. 10 Changes due to new methodology in FY 2013 -14. 638 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways TRANSPORTATION- TRAFFIC ENGINEERING Budget Unit 110 -8601 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $ Total Expenditures 556,497 Fund Balance - General Fund Costs $ 556,497 Total Staffing 1.85 % Funded by General Fund 100.0% The Transportation Division oversees traffic operations, traffic studies, transportation planning, and transportation capital improvements to safely and efficiently manage vehicular, bicycle and pedestrian traffic within the City's street and trail network. This includes responding to citizen requests and concerns regarding traffic issues, developing plans for the installation of traffic signals, traffic signs, and pavement markings, and developing design standards. The Division assists in the preparation of the General Plan, street plan lines and the capital improvement program related to street improvements. Division staff is active on Santa Clara Valley Transportation Authority (VTA) subcommittees and working groups and keeps abreast regarding current developments in the field as well as grant funding opportunities for large projects. The Transportation Division also participates in the review of private development proposals to identify potential traffic impacts and to require necessary mitigations to maintain levels of service and safe and efficient traffic operations. SERVICE OBJECTIVES • Ensure the efficiency and safety of the street system through continual observation of traffic patterns, traffic signals and other traffic control devices. • Review traffic collision reports, traffic flow patterns, and neighborhood traffic issues and respond as needed. • Maintain acceptable levels of service at all intersections and street segments. • Cooperate with neighboring jurisdictions on regional issues that affect both traffic safety and traffic efficiency at City boundaries. 639 • Continue training personnel in traffic engineering by encouraging attendance at classes and seminars. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $556,497 for the Transportation - Traffic Engineering Program. This represents an increase of $37,312, or 7.2% over the FY 2012 -13 Amended Budget. The increase is attributed to expected expenditures in Professional Contract Services, congestion management fees transferred from Environmental Management (100 -8005) to this program and contingency allocation. A new category, Appropriations for Contingency, has been added this fiscal year. This category represents a reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from a $556,497 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 640 Public Works - Traffic Engineering 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - Intergovernmenta Revenue - - - - Charges for Services - - - - m For enures AM - Miscellaneous Revenue - - - - Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation 133,455 143,108 244,801 206,795 Employee Benefits Materials 7,379 1,986 9,350 9,350 Contract Services 219,636 136,30 IW8,YUU7 Appropriations for Contingency - - - 19,805 Cost Allocatio 39,420 31,730 41,249 Capital Outlay - - - - Special Projects EW - - - TOTAL EXPENDITURES $ 354,793 $ 462,745 $ 519,185 $ 556,497 Fund Balance STAFFING Total current authorized positions - 2.25 There are no changes to the current level of staffing. Only Percentages are being shifted slightly to accurately reflect actual use of time. Total authorized positions -1.85 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 641 Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 8601 Employee Compensation 5501 SALARIES FULL TIME $133,455 $143,108 $244,801 $206,79611 Employee Benefits 5506 CAR ALLOWANCE $9,000 $6,346 $3,000 $3,000 Employee Benefits 5600 RETIREMENT SYSTEM $31,892 $39,038 $66,238 $57,442 Employee Benefits 5602 PERS 1959 SURV BENE $17 $0 $0 $0 Employee Benefits 5711 HEALTH INSURANCE $7,165 $7,974 $17,449 $15,721 Employee Benefits 5712 DENTAL INSURANCE $1,019 $1,084 $2,016 $1,735 Employee Benefits 5713 MEDICARE $1,984 $2,076 $3,637 $3,041 Employee Benefits 5714 LIFE INSURANCE $773 $795 $1,624 $1,426 Employee Benefits 5715 LONG TERM DISABILITY $509 $564 $1,733 $1,257 Employee Benefits 5716 WORKERS COMPENSATION $477 $510 $878 $6,62012 Employee Benefits 5717 VISION INSURANCE $189 $208 $424 $355 Materials 6111 GEN OFFICE SUPPLIES $5,289 $275 $5,500 $5,500 Materials 6113 MAPS, BLUEPRINTS, ETC $0 $161 $300 $300 Materials 6154 TELEPHONE SERVICE $1,313 $1,101 $1,500 $1,500 Materials 6216 CONFERENCES $0 $25 $1,000 $1,000 Materials 6219 MILEAGE REIMBURSEMENT $0 $0 $150 $150 Materials 6226 MEMBERSHIP $777 $424 $900 $900 Contract Services 7011 TRAINING $850 $0 $1,000 $1,000 Contract Services 7013 MAINT OF EQUIP $1,482 $0 $500 $500 Contract Services 7014 GENERAL SVC AGMT $114,702 $219,636 $134,805 $100,000 Contract Services 7107 CONGESTION MANAGEMENT $0 $0 $0 $87,00013 Contract Services 7109 ERGONOMICS $0 $0 $0 $20014 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $19,80515 Cost Allocation 8001 EQUIPMENT $7,300 $6,920 $8,530 $6,690 Cost Allocation 8002 IT REIMBURSEMENT $36,600 $32,500 $23,200 $32,37815 Cost Allocation 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $2,18117 DEPARTMENT TOTAL $354,793 $462,745 $519,185 $556,497 11 Decrease in Salary and Benefit costs due the reduction of .3 FTEs in FY 2013 -14. 12 Changes due to new methodology in FY 2013 -14. 13 Amount was transfer from the Environmental Management Program (110 -8005) to this Program to pay for annual VTA Member Agency Fees. 14 New account establish in FY 2013 -14 to account for Ergonomic expenses previously in 6111 General Office Supplies. 15 A new category in FY 2013 -14, see the recommended budget section for explanation. 16 Changes due to new methodology in FY 2013 -14. 17 Cost allocation charges have increased due to the transfer of City Channel and City Website from General Fund programs to Internal Service Funds that charge user departments. 642 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways TRANSPORTATION- TRAFFIC SIGNAL MAINTENANCE Budget Unit 110 -8602 General Fund PROGRAM OVERVIEW 0 BUDGET AT A GLANCE Total Revenue $ Total Expenditures 630,304 Fund Balance - General Fund Costs $ 630,304 Total Staffing 2.00 % Funded by General Fund 100.0% The Traffic Signal Maintenance Division oversees the operation and maintenance of the City's 56 traffic signals, including eight traffic signals owned by the State of California. The Division also maintains the traffic signal communication infrastructure, such as the fiber optic network and the traffic operation center hub. SERVICE OBJECTIVES • Ensure the continuous and safe operation of the City's traffic signal system on a continuous 24 -hour basis with full -time and on -call staff which is accomplished by regularly performing preventative maintenance, diagnosing malfunctions and performing repairs, investigating citizen complaints, replacing or upgrading obsolete hardware, inspecting the work of contractors, responding to knockdowns and power outages, and adjusting signal timing parameters. • Continue TRAINING maintaining proficiency of traffic signal technicians and on -call staff by encouraging attendance at classes and seminars. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $630,304 for the Transportation - Traffic Signal Maintenance Program. This represents an increase of $28,191 or 4.7% over the FY 2012- 13 Amended Budget. The increase is attributed to expected expenditures in Professional Contract Services, Electrical Service and contingency allocation. A new category, Appropriations for Contingency, has been added this fiscal year. This category represents a 643 reserve for each department that is equal to 10% of the department's operating budget, excluding employee compensation and benefits, Capital Outlays and Special Projects. This budget is funded from a $630,304 contribution from the General Fund. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Public Works - Traffic Signal and Maintenance 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - - Use of Money and Property - - - - tntergovemmenta Revenue - - - - Charges for Services - - - - m For enures Miscellaneous Revenue - - - - Interdepartmental Revenue TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation 201,511 206,692 208,413 208,063 Employee Benefits 882 81,506 85,Y23 Materials 34,079 39,996 37,300 45,460 Contract Services Appropriations for Contingency - - - 23,646 Cost Allocatio 86,560 - Capital Outlay - - - - Special Projects - - TOTAL EXPENDITURES $ 608,945 $ 523,794 $ 602,113 $ 630,304 Fund Balance 644 STAFFING Total current authorized positions - 2.00 There are no changes to the current level of staffing. Total authorized positions - 2.00 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 8602 Employee Compensation 5501 SALARIES FULL TIME $185,639 $190,325 $191,170 $193,062 Employee Compensation 5503 EXCESS MED PAY $1,959 $1,491 $1,243 $0 Employee Compensation 5504 STAND BY $9,800 $10,000 $10,000 $10,000 Employee Compensation 5505 OVERTIME $4,113 $4,876 $6,000 $5,000 Employee Benefits 5600 RETIREMENT SYSTEM $41,666 $50,259 $51,727 $53,628 Employee Benefits 5602 PERS 1959 SURV BENE $16 $0 $0 $0 Employee Benefits 5711 HEALTH INSURANCE $15,183 $15,661 $16,704 $17,136 Employee Benefits 5712 DENTAL INSURANCE $1,866 $1,881 $1,878 $1,878 Employee Benefits 5713 MEDICARE $2,931 $3,014 $2,790 $2,799 Employee Benefits 5714 LIFE INSURANCE $1,440 $1,441 $1,584 $1,584 Employee Benefits 5715 LONG TERM DISABILITY $1,030 $1,042 $1,347 $1,158 Employee Benefits 5716 WORKERS COMPENSATION $5,064 $5,225 $5,081 $7,157111 Employee Benefits 5717 VISION INSURANCE $345 $359 $395 $384 Materials 6111 GEN OFFICE SUPPLIES $5,211 $5,355 $5,500 $5,500 Materials 6151 ELECTRICAL SERVICE $26,087 $30,723 $28,000 $35,00019 Materials 6154 TELEPHONE SERVICE $2,299 $3,918 $3,000 $4,00020 Materials 6219 MILEAGE REIMBURSEMENT $170 $0 $400 $400 Materials 6226 MEMBERSHIP $312 $0 $400 $560 Contract Services 7011 TRAINING INSTRUCTION $0 $0 $1,500 $1,000 Contract Services 7013 MAINT OF EQUIP $66,613 $84,456 $106,834 $90,000 Contract Services 7014 GENERAL SVC AGMT $149,911 $51,008 $80,000 $100,000 Appr for Contingency 7197 APPR FOR CONTINGENCY $0 $0 $0 $23,64621 Cost Allocation 8001 EQUIPMENT $80,490 $56,160 $67,060 $58,420 Cost Allocation 8002 IT REIMBURSEMENT $6,800 $6,600 $19,500 $15,63422 Cost Allocation 8005 WEB SITE REIMBURSEMENT $0 $0 $0 $2,35823 DEPARTMENT TOTAL $608,945 $523,794 $602,113 $630,304 111 Changes due to new methodology in FY 2013 -14. 19 Reflects an anticipated 5% increase in electric rates. 20 Increase in costs based on prior year actual trend. 21 A new category in FY 2013 -14, see the recommended budget section for explanation. 22 Changes due to new methodology in FY 2013 -14. 23 Cost allocation charges have increased due to the transfer of City Website from General Fund programs to Internal Service Funds that charge user departments. 645 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways TRANSPORTATION- SCHOOL TRAFFIC IMPROVEMENTS Budget Unit 110 -8603 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $ Total Expenditures Fund Balance General Fund Costs $ Total Staffing N/A % Funded by General Fund N/A The City and Sheriff's Office recognized the need to evaluate and monitor both vehicular and pedestrian traffic around the schools in Cupertino. In May, 2008, the City Council allocated $300,000 toward a project that would help to relieve the congestion and address the safety of the student in the community. SERVICE OBJECTIVES The $300,000 budget allocated in 2008 identified several improvements in the area of around several schools, including crosswalk relocation, signage, striping, delineator poles, and flashing crosswalk lights. Most of the feasible work on this list has been completed, but it is intended that the remaining $81,514 will be exhausted in FY 2013 -14 on additional safety enhancements. FINAL ADOPTED BUDGET A budget of $300,000 was approved for the School Traffic Improvements Program in 2008. There is currently a remaining balance of $81,514. The amount allocated is not budgeted annually and funds are not added. Rather, funding is allocated as school traffic improvement needs arise until the program reaches a zero balance. If the remaining funds are not expended at the end of FY 2013 -14, the remaining unspent funds will be carried over to FY 20 14 -15. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 646 Public Works - School Traffic Improvement 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - and Permits - - Use of Money and Property - - - - Intergovernmental Rev - - - Charges for Services - - - - Fines and or ei es - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - TOTAL REVENUE $ - $ - $ Expenditures Employee Compensation - - - - Emp oyee - - - Materials - - - - ract Se - 114,314 - Appropriations for Contingency Cost Alloca Capital Outlay Special Projects TOTAL EXPENDITURES $ 10,159 $ - $ 114,314 $ - Fund Balance - - - - STAFFING There is no staffing associated with this budget. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 8603 Contract Services 7014 GENERAL SVC AGMT $10,159 $0 $114,314 $0 DEPARTMENT TOTAL $10,159 $0 $114,314 $0 647 City of Cupertino Fiscal Year 2013 -2014 PUBLIC RESOURCES Public Ways FIXED ASSETS ACQUISITION - Budget Unit 630 -9820 Internal Service Fund PROGRAM OVERVIEW BUDGET AT A GLANCE Total Revenue Total Expenditures Fund Balance Total Staffing CUPERTINO $ 118,364 138,000 19,636 General Fund Costs $ % Funded by General Fund 0.0% This program purchases equipment having a value greater than $5,000 and expected life of more than one year. Equipment users are charged for the use of these assets through a depreciation schedule. Equipment used by Special Revenue and Enterprise funds are charged to the respective funds. SERVICE OBJECTIVES • Obtain quality equipment through competitive bidding. • Purchase energy efficient vehicles whenever practical. • Purchase quiet, ergonomic and environmentally friendly equipment whenever practical. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $138,000 for the Fixed Assets Acquisition. This represents a decrease of $347,441 or 71.6% from the FY 2012 -13 Amended Budget. The decrease is attributed to a decrease in new vehicles and equipment purchases pending the completion of the Vehicle Replacement Study. This budget is funded from $118,364 in department revenue and is projected to use $19,636 in retained earnings. The following table details revenue, total expenditures, changes in fund balance and General Fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 648 Public Works - Fixed Asset Acquisition 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Final Adopted Category Actual Actual Budget Budget Revenue Taxes - - - - and Permits - - - Use of Money and Property - - - 220 Intergovernmental Rev - - Charges for Services - - - 118,144 Fines and or ei es - - Miscellaneous Revenue - - - - Interdepartmental Revenue - TOTAL REVENUE $ - $ - $ - $ 118,364 Expenditures Employee Compensation - - - - Materials Appropriations for Contingency - - - - Cost Alloca Capital Outlay - 101,552 485,441 138,000 Special Projects TOTAL EXPENDITURES $ - $ 101,552 $ 485,441 $ 138,000 Fund Balance - - - 19,636 STAFFING There is no staffing associated with this budget. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description FY11 FY12 FY13 FY 2013 -14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 9820 Capital Outlay 9400 FIXED ASSET ACQUISITION $0 $101,552 $485,441 $138,000 DEPARTMENT TOTAL $0 $101,552 $485,441 $138,000 649 CUPERTINO Non- Departmental Debt Service Employee Housing Assistance Transfers Out Non Departmental CUPERTINO Final Adopted Page 2013 -2014 Fund Dept 653 365 5301 Public Facilities Corporation 3,171,838 Employee • 111 Fund Dept 656 110 5307 Employee Housing Assistance 1,256,000 Transfers Out 1' :1 Fund Dept 659 000 0100 Transfers Out 15,095,804 650 DIVISION SUMMARY Non Departmental - Summary 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Recommended Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - Use of Money and Property - - - - Intergovernmental Revenue - - - Charges for Services - - - - Fines and Forfeitures - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation - - - - Employee Benefits - - - - Materials - - - - Contract Services - - - - Appropriations for Contingency - - - - Cost Allocation 13,952,561 9,325,556 16,057,422 19,523,642 Capital Outlay - - - - Special Projects - A - - TOTAL EXPENDITURES $ 13,952,561 $ 9,325,556 $ 16,057,422 $ 19,523,642 Fund Balance (Use of) (3,370,814) (1,899,864) (4,151,000) (682,838) FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $19,523,642 for the Non - Departmental division. This represents an increase of $3,466,220 or 21.6% over the FY 2012 -13 Amended Budget. The increase is attributed to additional capital project funding transfers and the inclusion of the existing employee housing assistance program in expenditures. This budget is funded from $3,761,838 in debt service and capital project fund balances and $15,741,804 in transfers and contributions from the general fund. 651 Final Adopted Expenditures Fiscal Year 2013 -2014 R1 Transfers Out $15,095,804,, 77% \ Debt Service $3,171,838 16% Employee Housing Assistance 4 Year Expenditure History $14.0 LJ LJ FY 2011 FY 2012 ACTUAL ACTUAL 652 $16.1 FY 2013 BUDGET 7% $19.7 FY 2014 FINAL City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Legislative /Administrative C U P E RT N O NON - DEPARTMENTAL BUDGET AT A GLANCE Total Revenue $ DEBT SERVICE Total Expenditures 3,171,838 PUBLIC FACILITIES CORPORATION Fund Balance (92,838) Budget Unit 365 -5301 General Fund Costs $ 3,079,000 Total Staffing - Debt Service Fund % Funded by General Fund 97.1 PROGRAM OVERVIEW The Debt Service Program provides for the payment of principal and interest and associated administrative costs incurred with the issuance of debt instruments for the City's Public Facilities Corporation. The budget funds the Corporation's annual payment of principal and interest on the City Hall/Library, Wilson /Memorial Open Space and Library Certificates of Participation (COP) that will be paid off by the year 2030. SERVICE OBJECTIVES The majority of the borrowings occurred in early 1990 to acquire additional park real estate and expand community facilities. A breakdown of the capital acquisitions follows: • Increased 90 acres of park real estate to 190 acres, a 111% increase • Increased 26,031 sq ft of recreation building space to 84,460 sq ft, a 224% increase • Specific purchases included: Blackberry Farm - $18 million, voter approved debt; Creekside Park - $12 million voter approved debt; Sports Center - $8 million; Quinlan Community Center, including park real estate - $6.1 million; Wilson Park and improvements - $5.6 million; Jollyman Park development - $1 million; City Hall renovation /improvements - $1.7 million; Library renovation /improvements - $1.7 million. New library /community center - $10 million. 653 In May 2012, the Corporation refinanced its $44 million in outstanding debt to lower the interest rate and save approximately $350,000 per year in debt payments. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $3,171,838 for the Public Facilities Corporation. This represents a relatively unchanged amount from the FY 2012 -13 amended budget. This budget is funded from the debt service fund balance previously established by transfers from the general fund. The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Non Departmental - Debt Service 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Recommended Category Actual Actual Budget Budget Revenue Taxes - - - - icenses and Permits - - Use of Money and Property - - - - tergovernmental Revenue - - - Charges for Services - - - - l7ines and Forfeitures - - - Miscellaneous Revenue - - - - terdepartmental Revenue - - - TOTAL REVENUE $ - $ - $ - $ - Expenditures Employee Compensation - - - - mployee Benefits - - - - Materials - - - - rontract Services - - - - Appropriations for Contingency - - - - Fost Allocation 3,532,464 994,892 3,181,422 3,171,838 Capital Outlay - - - - ecial Projects - - - - TOTAL EXPENDITURES $ 3,532,464 $ 994,892 $ 3,181,422 $ 3,171,838 Fund Balance (Use of) - - - (92,838) STAFFING There is no staffing associated with this budget. 654 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category Acct Account Description FY11 FY12 FY13 FY14 ACTUAL ACTUAL AMENDED ADOPTED BUDGET BUDGET 5301 Cost Allocation 8011 DEBT SVC PRINCIPAL $1,500,000 $0 $1,920,000 $2,040,000 Cost Allocation 8012 DEBT SVC INTEREST $2,030,144 $992,572 $1,255,422 $1,128,838 Cost Allocation 8013 DEBT SVC FEES $2,320 $2,320 $6,000 $3,000 DEPARTMENT TOTAL $3,532,464 $994,892 $3,181,422 $3,171,838 655 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Legislative /Administrative NON - DEPARTMENTAL EMPLOYEE HOUSING ASSISTANCE Budget Unit 110 -5307 General Fund PROGRAM OVERVIEW CUPERTINO BUDGET AT A GLANCE Total Revenue $ Total Expenditures 1,256,000 Fund Balance - General Fund Costs $ 1,256,000 Total Staffing Funded by General Fund 100.0 The recruitment and hiring of top quality department heads is essential to the efficient operation of the City. Housing costs in Silicon Valley tend to act as a disincentive to persons relocating to the area, and therefore, as an obstacle to the recruitment, hiring, and retention of such top quality personnel. To assist in this end, the Council adopted the housing assistance program for department heads. SERVICE OBJECTIVES The housing assistance program for department heads provides housing loans for their primary residence at interest rates indexed with the 111h District cost of funds with an optional deferred interest feature for the first five years. There is assistance with half of the closing costs. The City may assist in the purchase by acquiring up to thirty percent of the equity share in the residence. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $1,256,000 for the Employee Housing Assistance program. This represents no change from the FY 2012 -13 amended budget which was in the general fund last year but not shown under any program, therefore resulting in no amount for last year on the comparative schedule shown below. This budget is funded from a $1,256,000 contribution from the general fund and represents the difference between $1,300,000 in new loans and $44,000 in loan repayments. No loan was granted in 2012 -13. The following table details revenue, total expenditures, changes in fund balance and general fund costs by 656 category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: Non Departmental - Employee Housing Assistance 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Recommended Category Actual Actual Budget Budget Revenue Taxes - - - - Licenses and Permits - - - Use of Money and Property - - - - Intergovernmental Revenue - - - - Charges for Services - - - - Fines and Forfeitures NONE& - - - - Miscellaneous Revenue - - - - Interdepartmental Revenue - - - TOTAL REVENUE $ - $ Expenditures Employee Compensation - - - - Employee Benefits - - - Materials - - - - Contract Services - - Appropriations for Contingency - - - - Cost Allocation - 1,256,000 Capital Outlay - - - - Special Projects - - TOTAL EXPENDITURES $ - $ - $ - $ 1,256,000 Fund Balance (Use of) - - - - STAFFING There is no staffing associated with this budget. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. 657 Category 5307 Cost Allocation Acct Account Description 8025 ORIGINATION EE HSG LOAN DEPARTMENT TOTAL 658 FY11 FY12 FY13 FY14 ACTUAL ACTUAL LEGAL ADOPTED BUDGET BUDGET $0 $0 $0 $1,256,000 $0 $0 $0 $1,256,000 City of Cupertino Fiscal Year 2013 -2014 FISCAL GENERAL SERVICES Legislative /Administrative NON - DEPARTMENTAL TRANSFERS Budget Unit 000 -0100 Various Funds CUPERTINO BUDGET AT A GLANCE Total Revenue $ Total Expenditures 15,095,804 Fund Balance (590,000) General Fund Costs $ 14,505,804 Total Staffing - Funded by General Fund 96.1 PROGRAM OVERVIEW AND SERVICE OBJECTIVES Transfers represent transfers of monies between various funds. These transfers provide subsidies and resources and to the receiving fund to support operating, debt service, and capital project costs. General Fund subsidies to other funds and funding of capital projects are included in transfers. FINAL ADOPTED BUDGET On June 11, 2013 City Council approved a budget of $15,075,804 for transfers. This represents an increase of $2,199,804 or 17% over the FY 2012 -13 amended budget. All transfers are determined each year based on capital funding, debt service, and subsidy needs. Capital projects vary significantly every year. Subsidies will increase in 2013 -14 because of the implementation of a full cost allocation plan that shifts general fund administrative costs to other funds, necessitating a subsidy to maintain balanced budgets and prudent reserves in those other funds until an enhanced revenue plan for those funds can be developed. The transfers for 2013 -14 are as follows: 1. A General Fund to the Debt Service Fund transfer of $3,079,000 for the annual payment on debt that financed the construction of the library, Community Hall, and Quinlan Community Center, the remodel of City Hall, acquisition of Wilson Park, Blackberry Farm, and Creekside Park, and expansion of Memorial Park. 659 2. Funding from the General Fund to the Retiree Medical Fund in the amount of $1,700,000 to provide for current and future retiree medical obligations. 3. A $590,000 transfer from Capital Reserves to the Capital Project Fund to finance several park and facility capital projects. 4. A total of $1,933,000 out of General Fund to the Capital Project Fund to finance several park and facility capital projects. 5. For pavement maintenance and street projects, $2,750,000 and $300,000, respectively, goes from the General Fund to the Transportation Fund. 6. General Fund transfer of $210,000 to Storm Drain Improvement Fund for capital projects. 7. General Fund transfer of $3,101,500 to replenish Capital and Infrastructure Reserves, per the City's reserve policy. 8. General Fund subsidies of: a. $135,000 to the Environmental Management / Clean Creek / Storm Drain Fund b. $211,804 to the Housing and Community Development Fund to cover overhead costs not chargeable to grants. c. $230,000 to the Blackberry Farm Golf Course Fund. d. $154,000 to the Sports Center Fund. 9. Funding from the General Fund to the Compensated Absence Fund totaling $300,000 for employee accumulated leave payouts. 10. Funding from the General Fund to the Information Technology Fund in the amount of $333,000 for new hardware and software purchases described in their program budget. 11. General Funds of $50,000 transferred to the City Channel Fund for new equipment purchases described in their program budget. The transfers come from $590,000 in capital reserve fund balance and $14,505,804 from the general fund. The following table details revenue, total expenditures, changes in fund balance and general fund costs by category for the three prior fiscal years and the Final Adopted Budget for the current Fiscal Year: 660 Non Departmental -Transfers Out STAFFING There is no staffing associated with this budget. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category 0100 Cost Allocation Acct Account Description FY11 FY12 FY13 FY14 ACTUAL ACTUAL LEGAL ADOPTED BUDGET BUDGET 8020 TRANSFERS OUT $10,420,097 $8,330,664 $12,876,000 $14,870,804 DEPARTMENT TOTAL $10,420,097 $8,330,664 $12,876,000 $14,870,804 661 2012 -2013 2013 -2014 2010 -2011 2011 -2012 Amended Recommended Category Actual Actual Budget Budget Revenue Taxes - - - - censes and Permits - - Use of Money and Property - - - - tergovernmenta Rev - - - Charges for Services - - - - and orfeitures - - - Miscellaneous Revenue - - - - terdepartmental Revenue - - TOTAL REVENUE $ - Expenditures Employee Compensation - - - - tmployee - - - - Materials - - - - act - Appropriations for Contingency - - - - Cost Alloca 10,420,097 8,330,664 12,876,000 15,095,804 Capital Outlay - - - - Special Projects ps - - =I M - - TOTAL EXPENDITURES $ 10,420,097 $ 8,330,664 $ 12,876,000 $ 15,095,804 Fund Balance (Use of) (3,370,814) (1,899,864) (4,151,000) (590,000) STAFFING There is no staffing associated with this budget. 4 YEAR PROGRAM DETAIL AT THE ACCOUNT LEVEL The following report details actual expenditures and budgeted appropriations over a 4 year period at the account level. Category 0100 Cost Allocation Acct Account Description FY11 FY12 FY13 FY14 ACTUAL ACTUAL LEGAL ADOPTED BUDGET BUDGET 8020 TRANSFERS OUT $10,420,097 $8,330,664 $12,876,000 $14,870,804 DEPARTMENT TOTAL $10,420,097 $8,330,664 $12,876,000 $14,870,804 661 CUPERTINO Personnel Schedules YERSONNEL SUMMARY by . Department FY10 FY11 FY12 FY13 Change FY14 CITY COUNCIL /COMMISSIONS FY09 City Council 0.40 0.50 0.50 0.50 0.50 0.00 0.50 Fine Arts Commission 0.10 0.10 0.10 0.10 0.10 0.00 0.10 Technology, Information & Communications Commission 0.10 0.10 0.10 0.10 0.10 0.00 0.10 Parks and Recreation Commission 0.10 0.10 0.10 0.10 0.10 0.00 0.10 Teen Commission 0.15 0.15 0.15 0.15 0.15 0.10 0.25 Housing Commission 0.05 0.05 0.05 0.05 0.05 0.00 0.05 Library Commission 0.02 0.02 0.01 0.02 0.07 (0.02) 0.05 Senior Commission 0.01 0.00 0.00 0.00 0.00 0.00 0.00 Public Safety Commission 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Bicycle and Pedestrian Commission 0.02 0.00 0.00 0.00 0.00 0.00 0.00 Planning Commission 0.45 0.45 0.45 0.45 0.45 (0.03) 0.42 1.40 1.47 1.46 1.47 1.52 0.05 1.57 ADMINISTRATION City Clerk 0.00 0.00 0.00 0.00 0.00 3.00 3.00 City Manager 1.40 1.40 1.40 1.55 1.40 1.15 2.55 Community Outreach 0.50 0.50 0.50 0.50 0.75 (0.75) 0.00 Duplicating and Mail Service 0.00 0.00 0.00 0.00 0.00 0.60 0.60 Economic Development /RDA Successor Agency 0.00 0.00 0.00 0.00 0.00 0.75 0.75 Environmental Affairs 0.00 0.00 0.00 0.00 0.00 0.60 0.60 Legal Services 2.95 3.00 2.95 3.00 2.90 0.10 3.00 4.85 4.90 4.85 5.05 5.05 5.45 10.50 PUBLIC AF AIRS Public Affairs 1.90 1.80 1.80 1.60 1.60 0.20 1.80 Cupertino Scene 0.35 0.35 0.35 0.35 0.35 0.35 Government Channel 3.30 3.30 3.30 3.20 3.20 (0.05) 3.15 City Website 0.90 0.90 0.90 1.00 0.95 0.95 Community Outreach 0.00 0.00 0.00 0.00 0.00 1.00 1.00 Environmental Affairs 1.00 0.60 0.60 0.80 0.80 (0.80) 0.00 7.45 6.95 6.95 6.95 6.90 0.35 7.25 662 YERSONNEL SUMMARY by . Department FY10 FY11 FY12 FY13 Change FY14 DMINISTRATIVE SERVICES Administration Accounting FY09 1.94 1.94 1.94 1.98 1.93 0.77 2.70 4.40 4.40 0.50 4.40 0.50 4.50 0.50 4.33 0.50 0.17 0.00 4.50 0.50 Business Licensing 0.50 City Clerk 2.90 2.90 2.90 2.90 2.90 (2.90) 0.00 Duplicating and Printing 0.60 0.60 0.60 0.60 0.60 (0.60) 0.00 Human Resources 3.54 3.49 3.50 3.50 3.50 (0.55) 2.95 Insurance Administration 0.45 0.50 0.50 0.50 0.50 (0.15) 0.35 Code Enforcement 4.00 4.00 4.00 4.00 4.00 (4.00) 0.00 Information Technology 4.00 4.00 4.00 4.00 1 4.00 4.00 22.33 22.33 22.34 22.48 22.26 (7.26) 15.00 PARKS AND RECREATION Administration 1.90 2.00 2.00 2.00 2.00 0.05 2.05 Facilities /Parks /Blackberry Farm /Community Events 10.60 10.60 10.60 9.60 9.60 0.20 9.80 Youth & Teen Programs /McClellan Ranch Park 4.88 4.88 4.88 4.88 4.88 (0.30) 4.58 Sports & Fitness /Golf Course /Monta Vista /Creekside 6.00 6.00 6.00 6.00 6.00 0.05 6.05 Senior Center /Stevens Creek Trail /Blue Pheasant 7.39 7.30 7.30 7.30 7.05 (0.05) 7.00 Blackberry Farm 0.00 0.00 0.00 0.00 0.00 0.00 0.00 30.77 30.78 30.78 29.78 29.53 (0.05) 29.48 C 1 TV,DEVELOPMENT Administration 1.39 1.39 1.39 1.41 1.39 0.02 1.41 Planning 8.28 7.77 7.77 7.79 7.89 0.95 8.84 Housing Services 0.79 0.80 0.80 0.83 0.68 0.00 0.68 Building 11.90 11.90 11.90 11.90 11.90 0.35 12.25 Economic Development /RDA Successor Agency 1.42 1.87 1.92 1.50 2.04 (2.04) 0.00 Muni /Building Code Enforcement 0.00 0.00 0.00 0.00 0.00 1.65 1.65 23.78 23.73 23.78 23.43 L 23.90 0.93 24.83 663 YERSONNEL SUMMARY by . Department FY10 FY11 FY12 FY13 Change F 1 PUBLIC WORKS Administration Environmental Programs Engineering Services Service Center FY09 3.35 3.35 3.30 3.25 3.25 (0.25) 3.00 3.02 3.57 3.57 3.17 3.17 0.50 3.67 6.72 6.72 6.72 6.72 6.82 0.33 7.15 2.20 2.20 2.10 2.00 2.00 0.00 2.00 Grounds 18.30 18.30 18.30 19.70 18.95 (0.20) 18.75 Streets and Fleet 26.45 26.30 12.00 10.25 11.25 1.90 13.15 Trees and Right of Way 0.00 0.00 15.00 16.90 16.80 (1.40) 15.40 Facilities 7.90 7.90 7.35 7.35 7.20 (0.05) 7.15 Transportation 4.23 4.25 4.25 4.25 4.15 (0.30) 3.85 72.17 72.59 72.59 73.59 73.59 0.53 74.12 LAW ENFORCEMENT Code Enforcement 0.00 0.00 0.00 0.00 0.00 2.00 2.00 0.00 0.00 0.00 0.00 0.00 2.00 2.00 Total Benefitted Positions 162.75 162.75 162.75 162.75 162.75 2.00 164.75 664 Pul FY 14 Benefitted Positions by Department Administration Administrative 6% Services i uvu.. r hallo 5% Recreation 18% L ouncil/ imissions 2% Community Development 15% aw Enforcement 1% YERSONNEL SUMMARY by FY12 FY13 Change FY14 General Fund 140.65 140.06 (7.16) 132.90 Transportation 6.80 5.85 2.15 8.00 City Channel 0.00 0.00 4.10 4.10 Recreation 1.65 1.65 2.40 4.05 Information Technology 4.00 4.00 0.00 4.00 Sports Center 0.55 2.00 1.00 3.00 Equipment Fund 3.20 3.10 (0.20) 2.90 Redevelopment Agency Fund 0.00 1.04 (1.04) 0.00 Resource Recovery 1.70 1.70 0.85 2.55 Golf Course 1.00 1.00 0.25 1.25 Environmental Management/ Clean Creek /Storm Drain 1.47 1.47 (0.35) 1.12 Housing and Community Development 0.83 0.68 0.00 0.68 Workers' Compensation 0.20 0.20 0.00 0.20 Storm Drain Improvement 0.70 0.00 0.00 0.00 otal Benefitted Positions 1 1 75 2.00 665 CUPERTINO Capital Improvements Five Year Capital Improvements Program • CIP PUBLIC WORKS DEPARTMENT Timm Borden, Director CITY HALL 10300 TORRE AVENUE — CUPERTINO, CA 95014 -3266 (408) 777 -3354 — FAX (408) 777 -3333 2013- 2014 Budget report of the Capital Improvement Program Final Adopted 2013 -2014 Table of Contents Introduction......................................................................................................... ............................... 5 Current Projects to be Completed in Future Fiscal Year ............................... ............................... 9 Proposed Projects with Multi -Year Funding ................................................... .............................11 Unfunded Projects for Future Consideration .................................................. .............................12 Completed Projects in FY 2013 .......................................................................... .............................13 Current and Proposed CIP Projects .......................................................................... .............................14 Priority1 Projects ................................................................................. .............................15 Monta Vista Storm Drain System ..................................................................... .............................16 ParkPath Repairs - Phase 3 ............................................................................... .............................18 Stevens Creek Corridor Park Phase 2 ............................................................... .............................20 FencedDog Park ............................................................................................... ............................... 22 Trail Resurfacing Sports Fields: Phase 3 .......................................................... .............................24 McClellan Ranch Environmental Education Center .................................... ............................... 26 McClellan Ranch Preserve Outdoor Gathering Shelter ................................. .............................28 McClellan Ranch Blacksmith Shop Renovation ............................................ ............................... 30 McClellan Ranch Restroom & Site Access Upgrades ................................... ............................... 32 Sports Center Tennis Court Retaining Wall Replacement ............................ .............................34 Quinlan Center Interior Upgrade ................................................................... ............................... 36 Quinlan Community Center Fiber Installation ............................................... .............................38 Solar Assessment at Public Buildings - Phase 1 ............................................. .............................40 Public Building Solar Installation - Service Center ........................................ .............................42 Senior Center - Various Improvements ........................................................... .............................44 Sports Center - Various Improvements ........................................................... .............................46 CivicCenter Master Plan ................................................................................. ............................... 48 McClellan Ranch Barn Evaluation & Renovation Plan ................................ ............................... 50 McClellan Ranch Historic Structures Assessment ......................................... .............................52 City of Cupertino FY 2014 CIP Budget Page 2 of 131 McClellan Ranch Preserve Signage Program .................................................. .............................54 Calabazas Creek (Bollinger Rd.) Outfall Repair ............................................. .............................56 Accessibility Transition Plan Update ............................................................. ............................... 58 Library - Book Drop -off Shade Canopy ........................................................ ............................... 60 LindaVista Pond Repair .................................................................................. ............................... 62 Civic Center - Parking Structure - Conceptual Design ............................... ............................... 64 Priority2 Projects ................................................................................................ ............................... 66 Sports Center Sports Court ................................................................................ .............................67 Stevens Creek Corridor Park Chain Master Plan - McClellan to Stevens Creek Blvd.......... 69 Library - Story Room Expansion .................................................................... ............................... 71 McClellan Road Sidewalk Improvements - Phase 1 .................................... ............................... 73 Priority3 Projects ................................................................................................ ............................... 75 Reserve: Storm Drain Master Plan Update .................................................... ............................... 76 Environmental Education Center - Solar PV System .................................. ............................... 78 Priority4 Projects ................................................................................................ ............................... 80 Blackberry Farm Golf Course Irrigation Upgrades ...................................... ............................... 81 Blackberry Farm Golf Course - Well & Pond Modifications ........................ .............................83 BlackberryFarm - Splash Pad ........................................................................... .............................85 McClellan Ranch - Paths & Landscape Improvements ................................. .............................87 McClellan Ranch - Community Garden Irrigation Upgrade ..................... ............................... 89 McClellan Ranch - Miscellaneous Improvements ....................................... ............................... 91 Portal Park - Renovation Master Plan ........................................................... ............................... 93 Sports Center - Resurface Tennis Courts (18 Courts) .................................... .............................95 Civic Center - Add Parking North of Library Field .................................... ............................... 97 Bridge Rehabilitation - Minor ......................................................................... ............................... 99 Street Median Irrigation & Plant Replacement ............... ............................... ............................101 Initial Civic Center Projects - Design ................................ ............................... ............................103 Development In -Lieu Contributions .................................... ............................... ............................105 City of Cupertino FY 2014 CIP Budget Page 3 of 131 Monument Gate Way Signs (4) ......................................... ............................... ............................106 DeAnza Blvd./McClellan /Pacifica Signal Modification . ............................... ............................108 Traffic Calming along Rodrigues Ave. & Pacifica Dr .... ............................... ............................110 North Stelling Rd/ I -280 Bridge Pedestrian Lighting & Upgrades .............. ............................112 DeAnza / Homestead Southbound Right Turn Lane Upgrade ................... ............................114 Stevens Creek Blvd. and Bandley Signal and Median Improvements ....... ............................116 UnfundedCIP Projects ........................................................... ............................... ............................118 Stocklmeir House Preservation and Restoration ............ ............................... ............................119 Lawrence -Mitty Park (Land + Construction) .................. ............................... ............................120 Stevens Creek Trail Bridge over UPPR ............................ ............................... ............................121 Stevens Creek Trail to Linda Vista Park .......................... ............................... ............................122 Tank House Completion (Nathan Hall) ........................... ............................... ............................123 FY 2014 Pavement Management Gap Funding .............. ............................... ............................124 Initial Civic Center Projects - Construction ..................... ............................... ............................125 McClellan Ranch West Simms House Removal ............. ............................... ............................126 Stocklmeir Legacy Farm - Phase 1 Improvement .......... ............................... ............................127 McClellan Ranch Barn Renovation Improvements ........ ............................... ............................128 Bubb Rd. (Elm Ct.) Storm Drain Improvements ............. ............................... ............................129 McClellan Road Sidewalk Improvements - Phase 2 ...... ............................... ............................130 Sidewalk Improvements - Orange and Byrne Avenue . ............................... ............................131 City of Cupertino FY 2014 CIP Budget Page 4 of 131 Introduction May 14, 2013 Honorable Mayor and members of the City Council: Subject: Fiscal Year 12/13 CIP Status Report and Fiscal Year 13/14 CIP Proposal To provide the best information and greatest transparency to the Capital Improvement Program (CIP), I am pleased to provide you the following comprehensive document that includes descriptions and the status of projects in the following categories described below. Please note that the format of the project pages has been improved to provide more budget and schedule detail at a glance. Previousl3� Budgeted and Newly posed Projects Project scopes, budgets, and schedules are shown for all incomplete but previously budgeted projects, as well as for projects proposed for inclusion in next year's or future year's CIP. New projects proposed are as follows: • Blackberry Farm - Splash Pad • McClellan Ranch • McClellan Ranch Restroom & Site Access Upgrade • Environmental Education Center - Solar PV System • McClellan Ranch - Paths and Landscape Improvements • McLellan Ranch - Community Garden Irrigation Upgrade • McClellan Ranch - Miscellaneous Improvements • Stevens Creek Corridor Park Chain Master Plan - McClellan to Stevens Creek Blvd. • Portal Park - Renovation Master Plan • Sports Center • Resurface Tennis Courts (18) • Sports Center - Various Improvements • Park Path Repairs - Phase 3 • Trail Resurfacing Sports Fields - Phase 3 City of Cupertino FY 2014 CIP Budget Page 5 of 131 • Quinlan Community Center Fiber Installation • Senior Center - Various Improvements • Civic Center • Civic Center Master Plan • Civic Center - Add Parking North of Library Field • Civic Center - Parking Structure - Conceptual Design • Initial Civic Center Projects - Design • Library • Library - Story Room Expansion • Library - Book Drop -Shade Canopy • Public Building Solar Installation - Service Center • Bridge Rehabilitation - Minor • Accessibility Transition Plan Update • McClellan Road Sidewalk Improvements - Phase 1 • Street Median Irrigation & Plant Replacement • Calabazas Creek (Bollinger Rd.) Outfall Repair Development In -Lieu Contributions The Development In -Lieu Contributions section creates a vehicle for the Council and the public to track these contributions received from development. The contributions are typically "fair - share" contributions towards a larger project. The projects are therefore on -hold until the funding gap is closed by other contributing developments or by augmentations with City funds. No new fees were collected in FY 2013 and therefore no new projects are being proposed. Unfunded Projects Although these projects are not proposed for funding at this time, through a community, City Council, or staff proposal, they are tracked in the budget document. If one -time development revenue is realized by mid -year, additional recommendations on proceeding with Unfunded Projects may be proposed based on workload capacity. City of Cupertino FY 2014 CIP Budget Page 6 of 131 A notable master plan endeavor competed in FY 2012 -13 was the Civic Center Master Plan Framework. The framework provided three alternative schemes with differing emphases for optimizing the use of civic center complex. Common to all was a focus on solutions to the ongoing parking congestion. Each scheme included many other long -term visioning elements for the area. With Council direction, a project is proposed for the FY 2014 budget to narrow the options to a single master plan, a process which will include community participation and environmental analysis. Over the last two years much effort has gone into the plan to complete the Stevens Creek trail between McClellan Road and Stevens Creek Blvd. The Stevens Creek Corridor Park & Restoration -Phase 2 project is scheduled to complete construction in FY 2014. The completion of the trail and creek restoration is an opportune time to consider how all of the city -owned lands and facilities that are linked together by the creek and trail work together and independently. A project proposed for FY 2014, entitled Stevens Creek Corridor Park Chain Master Plan- McClellan Rd. to Stevens Creek Blvd., will provide that planning. These two master plans will provide the foundation and guidance for the programming of future capital improvements on a large portion of the city lands. As a tool to help make decisions about funding and the scheduling of resources, each project has been categorized and prioritized using the following criteria: Categories A - Public Safety/ Regulatory Mandate/ Grant Commitment B - Preventative Maintenance/ Resource and Cost Efficiencies C - Enhancement Priorities 1. Ongoing or imminent upon 2013 -14 Budget Adoption 2. Near -term in 2013 -14 but contingent on resources available from Priority 1 projects 3. Planned, but contingent on resources available from Priority 1 and 2 projects 4. Proposed to be deferred past 2013 -14, moved to unfunded list, or dropped due to being no longer necessary City of Cupertino FY 2014 CIP Budget Page 7 of 131 As a note, several annual projects that have been previously budgeted in the CIP are being moved to the adopted Operating Budget. These include projects that are yearly in nature and are often termed "capitalized maintenance." These are Pavement Management, Curb, Gutter and Sidewalk Repair & ADA Ramps, Minor Storm Drain Improvements, and Various Traffic Signal /Intersection Modifications. Respectfully submitted, Timm Borden Director of Public Works Attachments: Current Projects to Be Completed Current Projects with Multi -year Funding Unfunded Projects Completed Projects City of Cupertino FY 2014 CIP Budget Page 8 of 131 Current Projects to be Completed in Future Fiscal Year Complete after June 30, 2013 City of Cupertino FY 2014 CIP Budget Page 9 of 131 Total New Total Prior Encumbered Budget New Description Budget or Spent Balance Request Budget Priority 1 Monta Vista Storm Drain System 810,000 50,000 760,000 0 810,000 Stevens Creek Corridor Park Phase 2 4,347,179 785,300 3,561,879 288,600 4,635,779 Fenced Dog Park 500,000 66,000 434,000 0 500,000 McClellan Ranch Environmental Education Center 1,400,000 216,000 1,184,000 0 1,400,000 McClellan Ranch Preserve Outdoor Gathering Shelter 125,000 0 125,000 0 125,000 McClellan Ranch Blacksmith Shop 400,000 72,000 328,000 0 400,000 Renovation McClellan Ranch Barn Evaluation & Renovation Plan 80,000 0 80,000 0 80,000 McClellan Ranch Historic Structures 75,000 75,000 0 0 75,000 Assessment McClellan Ranch Preserve Signage 75,000 0 75,000 0 75,000 Program Solar Assessment at Public Building - Phase 1 30,000 6,000 24,000 0 30,000 Sports Center Tennis Court Retaining Wall Replacement 250,000 0 0 0 250,000 Quinlan Center Interior Upgrade 430,000 43,000 387,000 0 430,000 Priority 2 Sports Center Sport Court 250,000 j 0 j 250,000 j 0 250,000 City of Cupertino FY 2014 CIP Budget Page 9 of 131 Current Projects to be Completed in Future Fiscal Year - Continued Complete after June 30, 2013 Funded Projects Deleted or Moved • EOC Generator w /Trailer - Deleted, became unnecessary to complete, due to successful repair of the generator in City Hall • 2013 -14 Annual Pavement Management - Moved to Maintenance Budget • 2013 -14 Annual Curb, Gutter and Sidewalk Repair & ADA Ramps - Moved to Maintenance Budget • 2013 -14 Annual Minor Storm Drain Improvements - Moved to Maintenance Budget • 2013 -14 Various Traffic Signal /Intersection Modifications - Moved to Maintenance Budget City of Cupertino FY 2014 CIP Budget Page 10 of 131 Total New Total Prior Encumbered Budget New Description Budget or Spent Balance Request Budget Priority 3 Reserve Storm Drain Master Plan Update 75,000 0 75,000 150,000 225,000 Priority 4 Blackberry Farm Golf Course Irrigation Upgrades 550,000 113,000 437,000 72,000 622,000 Blackberry Farm Golf Course — Well & Pond Modification 100,000 0 100,000 275,000 375,000 Linda Vista Pond Repair 450,000 0 0 0 450,000 Developer In -Lieu Fee North Stelling Rd./ I -280 Bridge Pedestrian Lighting & Upgrade 50,000 3,500 46,500 0 50,000 Funded Projects Deleted or Moved • EOC Generator w /Trailer - Deleted, became unnecessary to complete, due to successful repair of the generator in City Hall • 2013 -14 Annual Pavement Management - Moved to Maintenance Budget • 2013 -14 Annual Curb, Gutter and Sidewalk Repair & ADA Ramps - Moved to Maintenance Budget • 2013 -14 Annual Minor Storm Drain Improvements - Moved to Maintenance Budget • 2013 -14 Various Traffic Signal /Intersection Modifications - Moved to Maintenance Budget City of Cupertino FY 2014 CIP Budget Page 10 of 131 Projects with Multi -Year Funding Description Total Budget Prior Years FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Priority 1 Stevens Creek Corridor Park Phase 2 4,628,779 4,340,179 288,600 Priority 2 Blackberry Farm Golf Course Irrigation Upgrades 622,000 550,000 72,000 Library - Story Room Expansion 2,000,000 500,000 1,500,000 Priority 3 Reserve: Storm Drain Master Plan Update 225,000 75,000 75,000 75,000 Priority 4 Street Median Irrigation & Planting Replacement 600,000 200,000 200,000 200,000 City of Cupertino FY 2014 CIP Budget Page 11 of 131 Unfunded Projects for Future Consideration iect Description Estimated Cost City Hall Sees - ie U,-.,,.fades fef E $3,000,000 1 Stocklmeir House Preservation and Restoration $200,000 2 Lawrence -Mitty Park (Land + Construction) $7,100,000 2 Stevens Creek Trail Bridge Over UPRR $2,000,000 2 Stevens Creek Trail to Linda Vista Park $750,000 2 Tank House Completion (Nathan Hall) $500,000 3 FY 2014 Pavement Management Gap Funding $4,515,000 Initial Civic Center Projects - Construction $7,500,000 4 McClellan Ranch West Simm's House Removal $50,000 3 New Proiects Stocklmeir Legacy Farm - Phase 1 Improvement $400,000 3 McClellan Ranch Barn Renovation Improvements $300,000 2 Bubb Rd. (Elm Ct.) Storm Drain Improvements TBD 2 McClellan Road Sidewalk Improvements - Phase 2 $2,230,000 Sidewalk Improvements - Orange & Byrne Avenue $1,650,000 1 Project dropped based on the outcome of Civic Center Master Plan Framework 2 Placeholder estimated cost only - scope details unknown 3 Pending the outcome of Stevens Creek Corridor Park Chain Master Plan 4 Pending the outcome of the Civic Center Master Plan City of Cupertino FY 2014 CIP Budget Page 12 of 131 Completed Projects in FY 2013 Projects to be completed by June 30, 2013 Description Prior Years Anticipated Total Spent Balance Fund Priority 1 McClellan Ranch Repairs & Painting 100,000 100,000 0 GF Emergency Van Upgrades 75,000 62,000 13,000 GF Various Park Path and Parking Lot Repairs & Resurfacing - Phase 2 250,000 126,500 123,500 GF Stevens Creek Trail to Bay - Study 18,000 18,000 0 Grant Wilson Park Irrigation System Renovation 150,000 150,000 0 GF Priority 2 McClellan Road Sidewalk Study 35,000 35,000 0 Grant Traffic Management Studies - 3 Intersections 50,000 50,000 0 GF Priority 3 Various Trail Resurfacing at School Sports Fields: Phase 1 125,000 125,000 0 GF Various Trail Resurfacing at School Sports Fields: Phase 2 50,000 30,200 19,800 GF As of Apri115, 2013 GF = General fund City of Cupertino FY 2014 CIP Budget Page 13 of 131 Current and Adopted CIP Projects City of Cupertino FY 2014 CIP Budget Page 14 of 131 City of Cupertino FY 2014 CIP Budget Priority 1 Projects Page 15 of 131 City of Cupertino Fiscal Year 2013 -2014 CAPITAL IMPROVEMENT PLAN CUPERTINO Monta Vista Storm Drain System Budget Unit 215 -9620 I PA, Priority: CIP Category: Location: Estimated Project Costs: DESCRIPTION 1 B - Preventative Maintenance Orange Ave. and Byrne Ave. $810,000 Install a storm drainage system in the Monta Vista neighborhood on Orange and Byrne Avenues. PROJECT JUSTIFICATION Alleviate routine rainy season ponding in the right -of -way. City of Cupertino FY 2014 CIP Budget Page 16 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Pre - Construction $ 50,000 $ 50,000 $ $ $ $ $ Construction 760,000 760,000 Other Operating Costs - Total Project Expenditures $ 810,000 $ 810,000 $ $ $ $ $ Funding Sources $ 500 $ 510 $ 520 $ City -General Fund $ - $ - $ $ $ $ $ Park Dedication Fees - - City -General Fund $ $ $ $ Storm Drain Fees 810,000 810,000 $ - $ - Park Dedication Fees Enterprise Funds - - - - - Gas Tax - Storm Drain Fees 500 Other - Grants - - 530 Enterprise Funds Total Project Funding $ 810,000 $ 810,000 $ $ $ $ $ Funding Not Yet Identified $ - $ - $ $ $ $ $ Maintenance $ $ $ $ 500 $ 510 $ 520 $ 530 Other Operating Costs - - - - Total Operating Expenditures $ $ $ $ 500 $ 510 $ 520 $ 530 Funding Sources City -General Fund $ $ $ $ - $ - $ - $ - Park Dedication Fees - - - - Storm Drain Fees 500 510 520 530 Enterprise Funds - - - - Gas Tax Other - Grants - - - - Total Project Funding $ $ $ $ 500 $ 510 $ 520 $ 530 STATUS Neighborhood meetings are scheduled to begin in summer 2013 and construction is anticipated to start in spring of 2014. City of Cupertino FY 2014 CIP Budget Page 17 of 131 City of Cupertino Fiscal Year 2013 -2014 ri I CAPITAL IMPROVEMENT PLAN ICI Final Adopted FY2014 C U P E RT I N O Park Path Repairs - Phase 3 Budget Unit 420- 9154 Priority: 1 CIP Category: B — Preventative Maintenance Location: Hoover Park, Three Oaks Park, Varian Park and Linda Vista Park Estimated Project Costs: $90,000 DESCRIPTION Replace ramp portions of pathways at Hoover, Three Oaks, Varian and Linda Vista Park. Install new concrete ramp paths. PROJECT JUSTIFICATION Accessibility improvement to link the parking to the paths. City of Cupertino FY 2014 CIP Budget Page 18 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Pre - Construction $ 5,000 $ $ 5,000 $ $ $ $ Construction 85,000 85,000 Total Operating Expenditures $ $ $ $ Total Project Expenditures $ 90,000 $ $ 90,000 $ $ $ $ Funding Sources City -General Fund $ $ $ $ $ $ $ Park Dedication Fees City -General Fund $ 90,000 $ $ 90,000 $ $ $ $ Park Dedication Fees - - Storm Drain Fees Gas Tax Enterprise Funds Total Project Funding $ $ Gas Tax $ $ $ $ Other - Grants - - Total Project Funding $ 90,000 $ $ 90,000 $ $ $ $ Funding Not Yet Identified $ - $ $ - $ $ $ $ Maintenance $ $ $ $ $ $ $ Other Operating Costs Total Operating Expenditures $ $ $ $ $ $ $ Funding Sources City -General Fund $ $ $ $ $ $ $ Park Dedication Fees Storm Drain Fees Enterprise Funds Gas Tax Other - Grants Total Project Funding $ $ $ $ $ $ $ STATUS Anticipate completion of construction in fall 2013. City of Cupertino FY 2014 CIP Budget Page 19 of 131 City of Cupertino Fiscal Year 2013 -2014 CAPITAL IMPROVEMENT PLAN Stevens Creek Corridor Park Phase 2 Budget Unit 427 -9134 CUPERTINO Priority: 1 CIP Category: A — Grant Commitment Location: Blackberry Farm Golf Course & Stocklmeir Property Estimated Project Costs: $4,635,779 DESCRIPTION Second phase of the creek realignment and restoration and multi -use trail extending north of Blackberry Farm Park, adjacent to the golf course, crossing the creek on a new bridge into and through the Stocklmeir property, terminating at Stevens Creek Blvd., with minor modifications to Stevens Creek Blvd. and the Blackberry Farm Golf Course parking lot. PROJECT JUSTIFICATION Installation of a portion of the trail connecting several City parks, recreation and cultural amenities that is also a link of the regional trail system. City of Cupertino FY 2014 CIP Budget Page 20 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Pre - Construction $ 1,500,000 $ 1,500,000 $ - $ $ $ $ Construction 3,135,779 2,847,179 288,600 $ 5,900 Other Operating Costs Total Project Expenditures $ 4,635,779 $ 4,347,179 $ 288,600 $ $ $ $ Funding Sources 1,825 Total Operating Expenditures $ $ $ 3,200 City -General Fund $ 855,000 $ 855,000 $ - $ $ $ $ Park Dedication Fees 850,000 850,000 Storm Drain Fees City -General Fund Enterprise Funds 207,000 207,000 3,200 $ 7,175 $ 7,350 Gas Tax - - - 7,725 Park Dedication Fees Other - Grants 2,723,779 2,435,179 288,600 - - Total Project Funding $ 4,635,779 $ 4,347,179 $ 288,600 $ $ $ $ Funding Not Yet Identified $ - $ - $ - $ $ $ $ Maintenance $ $ $ 2,450 $ 5,600 $ 5,700 $ 5,800 $ 5,900 Other Operating Costs 750 1,575 1,650 1,750 1,825 Total Operating Expenditures $ $ $ 3,200 $ 7,175 $ 7,350 $ 7,550 $ 7,725 Funding Sources City -General Fund $ $ $ 3,200 $ 7,175 $ 7,350 $ 7,550 $ 7,725 Park Dedication Fees - - - - - Storm Drain Fees Enterprise Funds Gas Tax Other - Grants - - - - - Total Project Funding $ $ $ 3,200 $ 7,175 $ 7,350 $ 7,550 $ 7,725 STATUS Anticipate completion of construction in fall 2013. City of Cupertino FY 2014 CIP Budget Page 21 of 131 City of Cupertino Fiscal Year 2013 -2014 CAPITAL IMPROVEMENT PLAN Fenced Dog Park Budget Unit 580 -9137 Priority: CIP Category: Location: Estimated Project Costs: DESCRIPTION 1 C - Enhancement CUPERTINO Mary Avenue, north of Stevens Creek Boulevard $500,000 Design and construct an enclosed, off -leash dog park for large and small dogs at Mary Avenue. PROJECT JUSTIFICATION Provide an off -leash dog park for public use. City of Cupertino FY 2014 CIP Budget Page 22 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Pre - Construction $ 175,000 $ 175,000 $ $ $ $ $ Construction 325,000 325,000 10,200 Other Operating Costs 200 Total Project Expenditures $ 500,000 $ 500,000 $ $ $ $ $ Funding Sources $ $ $ 4,900 $ 10,025 $ 10,250 City -General Fund $ 150,000 $ 150,000 $ $ $ $ $ Park Dedication Fees - - Storm Drain Fees - - 4,900 $ 10,025 $ 10,250 Enterprise Funds 350,000 350,000 10,700 Park Dedication Fees - Gas Tax - - - - - Other - Grants - - Total Project Funding $ 500,000 $ 500,000 $ $ $ $ $ Funding Not Yet Identified $ - $ - $ $ $ $ $ Maintenance $ $ $ 4,700 $ 9,600 $ 9,800 $ 10,000 $ 10,200 Other Operating Costs 200 425 450 475 500 Total Operating Expenditures $ $ $ 4,900 $ 10,025 $ 10,250 $ 10,475 $ 10,700 Funding Sources City -General Fund $ $ $ 4,900 $ 10,025 $ 10,250 $ 10,475 $ 10,700 Park Dedication Fees - - - - - Storm Drain Fees Enterprise Funds Gas Tax Other - Grants - - - - - Total Project Funding $ $ $ 4,900 $ 10,025 $ 10,250 $ 10,475 $ 10,700 STATUS Start of Soil Remediation Work in mid -June 2013 and complete by beginning of July 2013 Start of Park Improvement Work beginning of September 2013 and complete by mid - October 2013. City of Cupertino FY 2014 CIP Budget Page 23 of 131 City of Cupertino Fiscal Year 2013 -2014 ri I CAPITAL IMPROVEMENT PLAN ICI Final Adopted FY2014 C U P E RT I N O Trail Resurfacing Sports Fields: Phase 3 Budget Unit 420 -9155 Priority: CIP Category: Location: Estimated Project Costs: DESCRIPTION 1 B — Preventative Maintenance Eaton School $30,000 Replace existing decomposed granite trail with asphalt trail around the sports fields at Eaton School. PROJECT JUSTIFICATION Reduce maintenance by paving trails with a more durable surface. City of Cupertino FY 2014 CIP Budget Page 24 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Pre - Construction $ - $ $ - $ $ $ $ Construction 30,000 30,000 Total Project Expenditures $ 30,000 $ $ 30,000 $ $ $ $ Funding Sources City -General Fund $ 30,000 $ $ 30,000 $ $ $ $ Park Dedication Fees - - Storm Drain Fees Enterprise Funds Gas Tax Other - Grants - - Total Project Funding $ 30,000 $ $ 30,000 $ $ $ $ Funding Not Yet Identified $ - $ $ - $ $ $ $ Operating New Operating 14 FY 2015 16 FY 2017 1 Maintenance $ $ $ (250) $ (510) $ (520) $ (530) $ (540) Other Operating Costs - - - - - Total Operating Expenditures $ $ $ (250) $ (510) $ (520) $ (530) $ (540) Funding Sources City -General Fund $ $ $ (250) $ (510) $ (520) $ (530) $ (540) Park Dedication Fees - - - - - Storm Drain Fees Enterprise Funds Gas Tax Other - Grants - - - - - Total Project Funding $ $ $ (250) $ (510) $ (520) $ (530) $ (540) STATUS Anticipate completion summer 2013. City of Cupertino FY 2014 CIP Budget Page 25 of 131 City of Cupertino Fiscal Year 2013 -2014 CAPITAL IMPROVEMENT PLAN McClellan Ranch Environmental Education Center Budget Unit 420 -9133 Priority: 1 CIP Category: A - Grant Commitment Location: McClellan Ranch Preserve Estimated Project Costs: $1,400,000 DESCRIPTION CUPERTINO Design and construct a new building at McClellan Ranch Preserve to host the environmental education and other related functions. The Environmental Education Center will include two classroom /meeting spaces including a wet lab and exhibit spaces; a resource center; an office for the city naturalist, docents and volunteers; storage; and a restroom. The Outdoor Gathering Shelter project is merged with the Environmental Education Center, and will serve as an outdoor extension of the classrooms. This project does not include furnishings, fixtures, and equipment (FF &E) for the facility. The completion of this project requires accessibility improvements at the park restrooms, the parking lot, and a path (see project page 30). PROJECT JUSTIFICATION Provide a building to support McClellan Ranch activities and programs, city naturalist programs, and environmental education and stewardship programs. There is wide interest in expanding the environmental education potential of McClellan Ranch Preserve and McClellan Ranch West, but the area lacks an indoor space that can host groups and environmental programs year round. Utilize a 2006 State grant approved for the project. City of Cupertino FY 2014 CIP Budget Page 26 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Pre - Construction $ 500,000 $ 500,000 $ $ $ $ $ Construction 900,000 900,000 $ 14,150 Other Operating Costs Total Project Expenditures $ 1,400,000 $ 1,400,000 $ $ $ $ $ Funding Sources Total Operating Expenditures $ $ $ $ 9,525 $ City -General Fund $ 349,000 $ 349,000 $ $ $ $ $ Park Dedication Fees 800,000 800,000 Storm Drain Fees - - City -General Fund $ $ $ $ 9,525 Enterprise Funds 19,650 $ 20,225 $ 20,825 Park Dedication Fees Gas Tax - - - - Other - Grants 251,000 251,000 - Storm Drain Fees Total Project Funding $ 1,400,000 $ 1,400,000 $ $ $ $ $ Funding Not Yet Identified $ - $ - $ $ $ $ $ Maintenance $ $ $ $ 6,650 $ 13,600 $ 13,875 $ 14,150 Other Operating Costs 2,875 6,050 6,350 6,675 Total Operating Expenditures $ $ $ $ 9,525 $ 19,650 $ 20,225 $ 20,825 Funding Sources City -General Fund $ $ $ $ 9,525 $ 19,650 $ 20,225 $ 20,825 Park Dedication Fees - - - - Storm Drain Fees Enterprise Funds Gas Tax Other - Grants - - - - Total Project Funding $ $ $ $ 9,525 $ 19,650 $ 20,225 $ 20,825 STATUS Design is underway; Construction to begin in fall 2O13; Construction to complete in fall 2O14. City of Cupertino FY 2014 CIP Budget Page 27 of 131 City of Cupertino Fiscal Year 2013 -2014 CAPITAL IMPROVEMENT PLAN McClellan Ranch Preserve Outdoor Gathering Shelter Budget Unit 420 -9148 Priority: 1 CIP Category: C - Enhancement Location: McClellan Ranch Preserve Estimated Project Costs: $125,000 DESCRIPTION CUPERTINO * Construct a covered outdoor gathering area to provide a space for groups that is sized to meet the needs of the elementary -age nature education program. PROJECT JUSTIFICATION Over 2,200 elementary school students visit McClellan Ranch Preserve each year for the creek studies program. However there is no sheltered area large enough for school groups or classes to gather. A covered shelter will enhance the nature education experience and provide opportunities for a variety of new or expanded programs, and will augment, not replace, the concept for an Environmental Education Center. City of Cupertino FY 2014 CIP Budget Page 28 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Pre - Construction $ 10,000 $ 10,000 $ $ $ $ $ Construction 115,000 115,000 Other Operating Costs - Total Project Expenditures $ 125,000 $ 125,000 $ $ $ $ $ Funding Sources $ 250 $ 500 $ 520 $ City -General Fund $ 125,000 $ 125,000 $ $ $ $ $ Park Dedication Fees - - City -General Fund $ $ $ $ Storm Drain Fees $ 500 $ 520 $ 530 Park Dedication Fees Enterprise Funds - - - Gas Tax - Storm Drain Fees Other - Grants - - Enterprise Funds Total Project Funding $ 125,000 $ 125,000 $ $ $ $ $ Funding Not Yet Identified $ - $ - $ $ $ $ $ Maintenance $ $ $ $ 250 $ 500 $ 520 $ 530 Other Operating Costs - - - - Total Operating Expenditures $ $ $ $ 250 $ 500 $ 520 $ 530 Funding Sources City -General Fund $ $ $ $ 250 $ 500 $ 520 $ 530 Park Dedication Fees - - - - Storm Drain Fees Enterprise Funds Gas Tax Other - Grants - - - - Total Project Funding $ $ $ $ 250 $ 500 $ 520 $ 530 STATUS To be constructed with the McClellan Ranch Environmental Education Center. Design is underway; Construction to begin in fall 2O13; Construction to complete in winter 2014. City of Cupertino FY 2014 CIP Budget Page 29 of 131 City of Cupertino Fiscal Year 2013 -2014 CAPITAL IMPROVEMENT PLAN McClellan Ranch Blacksmith Shop Renovation Budget Unit 420 -9143 Priority: CIP Category: Location: Estimated Project Costs: DESCRIPTION 3 B - Preventative Maintenance McClellan Ranch Preserve $400,000 CUPERTINO Restore and preserve this structure with historic status. Design and construct improvements to relocate the building to a site nearer the barn and trail, to preserve and restore the historic fagade and architectural details, and provide for more security and protection of the blacksmith tools and forge. PROJECT JUSTIFICATION In 2012 an enhancement of the 1993 master plan for McClellan Ranch was completed, which lays out priorities for implementing programs and the related improvements at the park. The goals for the existing 3/4 -scale replica Baer blacksmith shop listed possible opportunities for new and expanded programs. Prior to programming the building for displays and demonstrations, historic preservation and structural restoration will be required. City of Cupertino FY 2014 CIP Budget Page 30 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Pre - Construction $ 140,000 $ 140,000 $ $ $ $ $ Construction 260,000 Other Operating Costs 260,000 - - Total Project Expenditures $ 400,000 $ 400,000 $ $ $ $ $ Funding Sources 510 $ 520 $ 530 Funding Sources City -General Fund $ 400,000 $ 400,000 $ $ $ $ $ Park Dedication Fees - $ - $ 510 $ 520 $ Storm Drain Fees Park Dedication Fees - - Enterprise Funds - Storm Drain Fees Gas Tax Enterprise Funds Other - Grants - - Gas Tax Total Project Funding $ 400,000 $ 400,000 $ $ $ $ $ Funding Not Yet Identified $ - $ - $ $ $ $ $ Maintenance $ $ $ $ 250 $ 510 $ 520 $ 530 Other Operating Costs - - - - Total Operating Expenditures $ $ $ $ 250 $ 510 $ 520 $ 530 Funding Sources City -General Fund $ $ $ $ 250 $ 510 $ 520 $ 530 Park Dedication Fees - - - - Storm Drain Fees Enterprise Funds Gas Tax Other - Grants - - - - Total Project Funding $ $ $ $ 250 $ 510 $ 520 $ 530 STATUS Construction is planned to be concurrent with the Environmental Education Center to minimize disruption to McClellan Ranch operation. Design is underway; Construction to begin in fall 2O13; Construction to complete in winter 2014. City of Cupertino FY 2014 CIP Budget Page 31 of 131 City of Cupertino Fiscal Year 2013 -2014 CAPITAL IMPROVEMENT PLAN 12 Final Adopted FY 2014 C U P E RT I N O McClellan Ranch Restroom & Site Access Upgrades Budget Unit 420 -9264 Priority: CIP Category: Location: Estimated Project Costs: DESCRIPTION 1 A — Regulatory Mandate McClellan Ranch Preserve $110,000 Design and construct accessibility upgrades for the existing park restrooms in the Milk Barn and for the vehicle parking, and construct a new path linking the Milk Barn to the Stevens Creek trail. These improvements will be required prior to occupancy of the Environmental Education Center. PROJECT JUSTIFICATION The design of Environmental Education Center, as originally conceived, was dependent on the use of the existing park restrooms to meet the restroom accommodations (fixture count) for the new classrooms. In order to satisfy accessibility requirements, the existing park restrooms, vehicle parking, and path of travel to the right -of -way, must be improved to current standards for compliance. City of Cupertino FY 2014 CIP Budget Page 32 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project ,• Budget Years $ $ $ $ Other Operating Costs Pre - Construction $ 35,000 $ $ 35,000 $ - $ - $ $ $ Construction 75,000 $ 75,000 $ Funding Sources Total Project Expenditures $ 110,000 $ $ 110,000 $ $ $ $ Funding Sources $ $ Park Dedication Fees City -General Fund $ 110,000 $ $ 110,000 $ $ $ $ Park Dedication Fees - - Storm Drain Fees Other - Grants Enterprise Funds Total Project Funding $ $ Gas Tax $ $ $ $ Other - Grants - - Total Project Funding $ 110,000 $ $ 110,000 $ $ $ $ Funding Not Yet Identified $ - $ $ - $ $ $ $ Maintenance $ $ $ $ $ $ $ Other Operating Costs Total Operating Expenditures $ $ $ $ $ $ $ Funding Sources City -General Fund $ $ $ $ $ $ $ Park Dedication Fees Storm Drain Fees Enterprise Funds Gas Tax Other - Grants Total Project Funding $ $ $ $ $ $ $ STATUS To be constructed with the McClellan Ranch Environmental Education Center. Design is underway; Construction to begin in the fall 2O13; Construction to complete in the winter 2014. City of Cupertino FY 2014 CIP Budget Page 33 of 131 City of Cupertino Fiscal Year 2013 -2014 ri I CAPITAL IMPROVEMENT PLAN ICI Final Adopted FY 2014 C U P E RT I N O Sports Center Tennis Court Retaining Wall Replacement Budget Unit 420 -9152 Priority: CIP Category: Location: Estimated Project Costs: DESCRIPTION 1 B — Preventative Maintenance Sports Center $250,000 Remove existing concrete wall at the northwest corner of the tennis facility adjacent to the Commons residential property, and replace with an engineered retaining wall. PROJECT JUSTIFICATION The existing prefabricated concrete wall panels are failing and must be replaced by a new retaining wall /wall in order to restore full use of the courts. City of Cupertino FY 2014 CIP Budget Page 34 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Pre - Construction $ 90,000 $ $ 90,000 $ $ $ $ Construction 160,000 160,000 FY 2014 FY 2015 Total Project Expenditures $ 250,000 $ $ 250,000 $ $ $ $ Funding Sources Maintenance $ $ $ City — General Fund $ 250,000 $ $ 250,000 $ $ $ $ Park Dedication Fees - - Total Operating Expenditures $ storm Drain Fees $ $ $ $ $ Funding Sources Enterprise Funds Gas Tax $ $ $ $ $ $ Other — Grants - - Total Project Funding $ 250,000 $ $ 250,000 $ $ $ $ Funding Not Yet Identified $ - $ $ - $ $ $ $ Gas Tax STATUS Construction anticipated for completion in spring 2014. City of Cupertino FY 2014 CIP Budget Page 35 of 131 Operating Prior FY 2014 FY 2015 1 1 1 Operating New Maintenance $ $ $ - $ - $ - $ - $ - Other Operating Costs Total Operating Expenditures $ $ $ $ $ $ $ Funding Sources City — General Fund $ $ $ $ $ $ $ Park Dedication Fees storm Drain Fees Enterprise Funds Gas Tax Other — Grants Total Project Funding $ $ $ $ $ $ $ STATUS Construction anticipated for completion in spring 2014. City of Cupertino FY 2014 CIP Budget Page 35 of 131 City of Cupertino Fiscal Year 2013 -2014 CAPITAL IMPROVEMENT PLAN Quinlan Center Interior Upgrade Budget Unit 580 -9255 Priority: CIP Category: Location: Estimated Project Costs: DESCRIPTION f +C - 1 C - Enhancement Quinlan Center $430,000 CUPERTINO Develop upgrade alternatives and estimates to address circulation, access compliance, furniture replacement, and interior color schemes. Design and construct improvements. PROJECT JUSTIFICATION Maximize customer experience and maintain revenue or potentially increase revenue in this 20- year plus old building. City of Cupertino FY 2014 CIP Budget Page 36 of 131 FISCAL IMPACT $ $ $ The following table outlines the project budget, prior year and projected costs $ $ and funding sources for the next five years including any anticipated impacts Other Operating Costs to the operating budget: CUPERTINO Project Expenditures Project Prior FY 2014 FY 2015 FY20M Budget Years FY2017 AM Pre - Construction $ 150,000 $ 150,000 $ - $ - $ $ $ Construction 280,000 280,000 Funding Sources Total Project Expenditures $ 430,000 $ 430,000 $ $ $ $ $ Funding Sources City - General Fund City - General Fund $ - $ - $ $ $ $ $ Park Dedication Fees $ $ Storm Drain Fees - - Enterprise Funds 430,000 430,000 Gas Tax - - Storm Drain Fees Other - Grants - - Total Project Funding $ 430,000 $ 430,000 $ $ $ $ $ Funding Not Yet Identified $ - $ - $ $ $ $ $ Maintenance $ $ $ $ $ $ $ Other Operating Costs Total Operating Expenditures $ $ $ $ $ $ $ Funding Sources City - General Fund $ $ $ $ $ $ $ Park Dedication Fees Storm Drain Fees Enterprise Funds Gas Tax Other - Grants Total Project Funding $ $ $ $ $ $ $ STATUS Design Guideline is complete. Design consultant is selected. Specific project scope for this budget is under discussion. Anticipate start of construction in the spring 2014. City of Cupertino FY 2014 CIP Budget Page 37 of 131 City of Cupertino Fiscal Year 2013 -2014 ri I CAPITAL IMPROVEMENT PLAN ICI Final Adopted FY 2014 C U P E RT I N O Quinlan Community Center Fiber Installation Budget Unit 420 -9266 Priority: CIP Category: Location: Estimated Project Costs: DESCRIPTION 1 C - Enhancement Quinlan Center $50,000 Install a fiber optic line from City Hall to Quinlan Community Center. PROJECT JUSTIFICATION Improve the digital link between City Hall video /internet facilities and Quinlan Community Center to enhance the video and electronic offerings. City of Cupertino FY 2014 CIP Budget Page 38 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Maintenance $ $ $ $ $ $ $ M� Project ,• Budget Years Total Operating Expenditures $ $ $ $ Pre - Construction $ 10,000 $ $ 10,000 $ - $ - $ Construction 40,000 $ $ $ 40,000 $ $ $ Park Dedication Fees Total Project Expenditures $ 50,000 $ $ 50,000 $ $ $ $ Funding Sources Enterprise Funds City - General Fund $ 50,000 $ $ 50,000 $ $ $ $ Park Dedication Fees - - Total Project Funding $ $ Storm Drain Fees $ $ $ $ Enterprise Funds Gas Tax Other - Grants - - Total Project Funding $ 50,000 $ $ 50,000 $ $ $ $ Funding Not Yet Identified $ - $ $ - $ $ $ $ Maintenance $ $ $ $ $ $ $ Other Operating Costs Total Operating Expenditures $ $ $ $ $ $ $ Funding Sources City - General Fund $ $ $ $ $ $ $ Park Dedication Fees Storm Drain Fees Enterprise Funds Gas Tax Other - Grants Total Project Funding $ $ $ $ $ $ $ STATUS Initiate project in fall 2013. City of Cupertino FY 2014 CIP Budget Page 39 of 131 City of Cupertino Fiscal Year 2013 -2014 CAPITAL IMPROVEMENT PLAN Solar Assessment at Public Buildings — Phase 1 Budget Unit 420 -9263 Priority: CIP Category: Location: Estimated Project Costs: DESCRIPTION 1 C — Enhancement CUPERTINO Civic Center complex & Service Center $30,000 The assessment, completed in February 2012, focused on costibenefit analyses of solar project developments at the Service Center and the Civic Center. Participate in a regional collaborative solar procurement process to issue a joint Request for Proposals and receive proposals for alternatives to acquire solar power generation at designated sites. This project does not include construction costs. PROJECT JUSTIFICATION Pursue alternatives to reduce the cost of power for city operations. City of Cupertino FY 2014 CIP Budget Page 40 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Maintenance $ $ $ $ $ $ $ Other Operating Costs Project ,• Budget Years Total Operating Expen ditures $ $ $ mm Pre - Construction $ 30,000 $ 30,000 $ - $ - $ - $ - Construction - $ $ - $ $ $ $ Park Dedication Fees Total Project Expenditures $ 30,000 $ 30,000 $ $ $ $ $ Funding Sources Enterprise Funds City -General Fund $ 30,000 $ 30,000 $ $ $ $ $ Park Dedication Fees - - Total Project Funding $ $ Storm Drain Fees $ $ $ $ Enterprise Funds Gas Tax Other - Grants - - Total Project Funding $ 30,000 $ 30,000 $ $ $ $ $ Funding Not Yet Identified $ - $ - $ $ $ $ $ Maintenance $ $ $ $ $ $ $ Other Operating Costs Total Operating Expen ditures $ $ $ $ $ $ $ Funding Sources City -General Fund $ $ $ $ $ $ $ Park Dedication Fees Storm Drain Fees Enterprise Funds Gas Tax Other - Grants Total Project Funding $ $ $ $ $ $ $ STATUS Solar Assessment completed. In March the City joined the Alameda County Regional Renewable Energy Procurement (RREP) collaborative. Anticipate the development of and the release of the Request for Proposals over the summer of 2013. City of Cupertino FY 2014 CIP Budget Page 41 of 131 City of Cupertino Fiscal Year 2013 -2014 ri I CAPITAL IMPROVEMENT PLAN ICI Final Adopted FY 2014 C U P E RT I N O Public Building Solar Installation — Service Center Budget Unit 420 -9270 Priority: CIP Category: Location: Estimated Project Costs: DESCRIPTION 1 B — Resource and Cost Efficiencies Service Center $400,000 Install solar PV system at Service Center as identified from the Solar Assessment for public buildings. Proposed budget assumes direct purchase and installation by the City. PROJECT JUSTIFICATION Invest by direct purchase of facilities, or other means of power acquisition, in alternative local power generation to offset increasing future costs to purchase power from conventional vendor. City of Cupertino FY 2014 CIP Budget Page 42 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project ,• Budget Years M� Pre - Construction $ 140,000 $ $ 140,000 $ - $ - $ Construction 260,000 260,000 Total Project Expenditures $ 400,000 $ $ 400,000 $ $ $ $ Funding Sources City - General Fund $ 400,000 $ $ 400,000 $ $ $ $ Park Dedication Fees - - Storm Drain Fees Enterprise Funds Gas Tax Other - Grants - - Total Project Funding $ 400,000 $ $ 400,000 $ $ $ $ Funding Not Yet Identified $ - $ $ - $ $ $ $ Operating New Operating 14 FY 2015 16 FY 2017 1 Maintenance $ $ $ 1,000 $ 1,040 $ 1,070 $ 1,100 $ 1,130 Other Operating Costs (5,100) (34,000) (36,000) (38,000) (40,000) Total Operating Expenditures $ $ $ (4,100) $ (32,960) $ (34,930) $ (36,900) $ (38,870) Funding Sources City - General Fund $ $ $ (4,100) $ (32,960) $ (34,930) $ (36,900) $ (38,870) Park Dedication Fees Storm Drain Fees Enterprise Funds Gas Tax Other - Grants Total Project Funding $ $ $ (4,100) $ (32,960) $ (34,930) $ (36,900) $ (38,870) STATUS Pending the outcome of the Alameda County Regional Renewable Energy Procurement (RREP) collaborative Request for Proposals (RFP) over the summer of 2013. City of Cupertino FY 2014 CIP Budget Page 43 of 131 City of Cupertino Fiscal Year 2013 -2014 ri I CAPITAL IMPROVEMENT PLAN ICI Final Adopted FY 2014 C U P E RT I N O Senior Center — Various Improvements Budget Unit 420 -9267 Priority: CIP Category: Location: Estimated Project Costs: DESCRIPTION 1 B — Preventative Maintenance Senior Center $160,000 Replace existing worn carpet and furniture with new, and improvements to the fire sprinkler and a hot water circulation pump. PROJECT JUSTIFICATION Maintain the attractiveness of the Senior Center spaces and performance of building systems. City of Cupertino FY 2014 CIP Budget Page 44 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Pre - Construction $ 55,000 $ $ 55,000 $ $ $ $ Construction 105,000 105,000 - Total Project Expenditures $ 160,000 $ $ 160,000 $ $ $ $ Funding Sources (1,075) $ (1,100) Funding Sources City — General Fund $ 160,000 $ $ 160,000 $ $ $ $ Park Dedication Fees - $ - Park Dedication Fees Storm Drain Fees Storm Drain Fees Enterprise Funds - Gas Tax $ (500) $ (1,025) $ (1,050) $ (1,075) $ Other — Grants - - - Total Project Funding $ 160,000 $ $ 160,000 $ $ $ S Funding Not Yet Identified $ - $ $ - $ $ $ S Maintenance $ $ $ (500) $ (1,025) $ (1,050) $ (1,075) $ (1,100) Other Operating Costs - Total Operating Expenditures $ $ $ (500) $ (1,025) $ (1,050) $ (1,075) $ (1,100) Funding Sources City — General Fund $ $ $ - $ $ $ $ Park Dedication Fees Storm Drain Fees - Enterprise Funds $ (500) $ (1,025) $ (1,050) $ (1,075) $ (1,100) Gas Tax - Other — Grants - Total Project Funding $ $ $ (500) $ (1,025) $ (1,050) $ (1,075) $ (1,100) STATUS Complete before June 30, 2014. City of Cupertino FY 2014 CIP Budget Page 45 of 131 City of Cupertino Fiscal Year 2013 -2014 ri I CAPITAL IMPROVEMENT PLAN ICI Final Adopted FY 2014 C U P E RT I N O Sports Center — Various Improvements Budget Unit 420 -9268 Priority: CIP Category: Location: Estimated Project Costs: DESCRIPTION 1 B — Preventative Maintenance Sports Center $58,000 Improvements to include repair of the deck, an accessible ramp, replacement of locker room countertops, and repainting a racquetball court. PROJECT JUSTIFICATION Maintain the performance of building facilities. City of Cupertino FY 2014 CIP Budget Page 46 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Pre - Construction $ 18,000 $ $ 18,000 $ $ $ $ Construction 40,000 40,000 Total Operating Expenditures $ $ Total Project Expenditures $ 58,000 $ $ 58,000 $ $ $ $ Funding Sources City — General Fund $ $ $ $ City — General Fund $ 58,000 $ $ 58,000 $ $ $ $ Park Dedication Fees - Storm Drain Fees - Storm Drain Fees Enterprise Funds Enterprise Funds Other — Grants Gas Tax Total Project Funding $ $ Other — Grants - $ $ - Total Project Funding $ 58,000 $ $ 58,000 $ $ $ S Funding Not Yet Identified $ - $ $ - $ $ $ S Maintenance $ $ $ $ $ 5 5 Other Operating Costs Total Operating Expenditures $ $ $ $ $ $ $ Funding Sources City — General Fund $ $ $ $ $ $ $ Park Dedication Fees Storm Drain Fees Enterprise Funds Gas Tax Other — Grants Total Project Funding $ $ $ $ $ $ $ STATUS Complete before June 30, 2014. City of Cupertino FY 2014 CIP Budget Page 47 of 131 City of Cupertino Fiscal Year 2013 -2014 CAPITAL IMPROVEMENT PLAN 12 Final Adopted FY 2014 C U P E RT I N O Civic Center Master Plan Budget Unit 420 -9144 Priority: CIP Category: Location: Estimated Project Costs: DESCRIPTION 1 C - Enhancement Torre and Rodrigues and Pacifica $400,000 Further development of the "Civic Life" plan alternative from the 2012 Civic Center Master Plan Framework into a singular master plan. The master plan will serve as the long -range vision for development of the Civic Center campus. The project will include community and stakeholder input and environmental analysis. PROJECT JUSTIFICATION Maximize the potential of the Civic Center properties to provide a significant enrichment of community life by reinforcing it as the intensive focal point of civic and cultural use. City of Cupertino FY 2014 CIP Budget Page 48 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Maintenance $ $ $ $ $ $ M� Other Operating Costs Project ,• Budget Years Total Operating Expenditures $ $ Pre - Construction $ 400,000 $ $ 400,000 $ - $ - $ Construction - - City - General Fund $ $ $ $ Total Project Expenditures $ 400,000 $ $ 400,000 $ $ $ $ Funding Sources Storm Drain Fees City - General Fund $ 400,000 $ $ 400,000 $ $ $ $ Park Dedication Fees - - Other - Grants Storm Drain Fees Total Project Funding $ $ Enterprise Funds $ $ $ $ Gas Tax Other - Grants - - Total Project Funding $ 400,000 $ $ 400,000 $ $ $ $ Funding Not Yet Identified $ - $ $ - $ $ $ $ Maintenance $ $ $ $ $ $ $ Other Operating Costs Total Operating Expenditures $ $ $ $ $ $ $ Funding Sources City - General Fund $ $ $ $ $ $ $ Park Dedication Fees Storm Drain Fees Enterprise Funds Gas Tax Other - Grants Total Project Funding $ $ $ $ $ $ $ STATUS Completion anticipated in FY 2015. City of Cupertino FY 2014 CIP Budget Page 49 of 131 City of Cupertino Fiscal Year 2013 -2014 CAPITAL IMPROVEMENT PLAN McClellan Ranch Barn Evaluation & Renovation Plan Budget Unit 420 -9261 Priority: CIP Category: Location: Estimated Project Costs: DESCRIPTION 1 C - Enhancement McClellan Ranch Preserve $80,000 CUPERTINO Evaluate the condition of the McClellan Ranch barn and investigate its historic status under current standards. Study possible options and plan for the future use of the building. Develop a renovation plan for its repair and rehabilitation, consistent with the anticipated future use. PROJECT JUSTIFICATION In 2012 an enhancement of the 1993 master plan for McClellan Ranch was completed, which lays out priorities for implementing programs and the related improvements at the park. The goals for the barn listed possible opportunities for new and expanded programs. Further refinement of those opportunities is required to define a program of service that will be the basis of future improvements to the barn. City of Cupertino FY 2014 CIP Budget Page 50 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Maintenance $ $ $ $ $ $ $ Other Operating Costs Project ,• Budget Years Total Operating Expen ditures $ $ $ mm Pre - Construction $ 80,000 $ 80,000 $ - $ - $ - $ - Construction - $ $ - $ $ $ $ Park Dedication Fees Total Project Expenditures $ 80,000 $ 80,000 $ $ $ $ $ Funding Sources Enterprise Funds City -General Fund $ 80,000 $ 80,000 $ $ $ $ $ Park Dedication Fees - - Total Project Funding $ $ Storm Drain Fees $ $ $ $ Enterprise Funds Gas Tax Other - Grants - - Total Project Funding $ 80,000 $ 80,000 $ $ $ $ $ Funding Not Yet Identified $ - $ - $ $ $ $ $ Maintenance $ $ $ $ $ $ $ Other Operating Costs Total Operating Expen ditures $ $ $ $ $ $ $ Funding Sources City -General Fund $ $ $ $ $ $ $ Park Dedication Fees Storm Drain Fees Enterprise Funds Gas Tax Other - Grants Total Project Funding $ $ $ $ $ $ $ STATUS Historic evaluation is currently underway. Anticipate completion of future uses by in winter 2014. City of Cupertino FY 2014 CIP Budget Page 51 of 131 City of Cupertino Fiscal Year 2013 -2014 CAPITAL IMPROVEMENT PLAN McClellan Ranch Historic Structures Assessment Budget Unit 420 -9262 Priority: CIP Category: Location: Estimated Project Costs: 1 C - Enhancement McClellan Ranch Preserve $75,000 CUPERTINO DESCRIPTION Evaluate structures at McClellan Ranch for historical significance under current standards. The evaluation will identify the structures' significance under current standards and allow for their proper repair and protection. PROJECT JUSTIFICATION Several structures at McClellan Ranch were evaluated in 1995 -96 for historic status, condition and possible uses. Since then the standards and methods for evaluating potential historic resources and the applicable building codes have changed. The structures may now be eligible for historic status, qualify for coverage under the 2010 California Historical Building Code, and /or qualify for grant funding. City of Cupertino FY 2014 CIP Budget Page 52 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Maintenance $ $ $ $ $ $ $ Other Operating Costs Project ,• Budget Years Total Operating Expen ditures $ $ $ mm Pre - Construction $ 75,000 $ 75,000 $ - $ - $ - $ - Construction - $ $ - $ $ $ $ Park Dedication Fees Total Project Expenditures $ 75,000 $ 75,000 $ $ $ $ $ Funding Sources Enterprise Funds City -General Fund $ 75,000 $ 75,000 $ $ $ $ $ Park Dedication Fees - - Total Project Funding $ $ Storm Drain Fees $ $ $ $ Enterprise Funds Gas Tax Other - Grants - - Total Project Funding $ 75,000 $ 75,000 $ $ $ $ $ Funding Not Yet Identified $ - $ - $ $ $ $ $ Maintenance $ $ $ $ $ $ $ Other Operating Costs Total Operating Expen ditures $ $ $ $ $ $ $ Funding Sources City -General Fund $ $ $ $ $ $ $ Park Dedication Fees Storm Drain Fees Enterprise Funds Gas Tax Other - Grants Total Project Funding $ $ $ $ $ $ $ STATUS The assessment is underway with anticipated completion in fall 2013. City of Cupertino FY 2014 CIP Budget Page 53 of 131 City of Cupertino Fiscal Year 2013 -2014 CAPITAL IMPROVEMENT PLAN McClellan Ranch Preserve Signage Program Budget Unit 420 -9147 Priority: CIP Category: Location: Estimated Project Costs: DESCRIPTION 1 C - Enhancement McClellan Ranch Preserve $75,000 CUPERTINO Develop a signage program and system guideline for McClellan Ranch Preserve with elements that consider and are suitable for use elsewhere along the Stevens Creek corridor. The signage program will provide for general way- finding, regulations, and historic /cultural and nature /environmental interpretive content. This process will include stakeholder input. Signs will be implemented in future projects. PROJECT JUSTIFICATION The Phase 1 Stevens Creek Trail now links McClellan Ranch Preserve to Blackberry Farm Park. The next phase will extend the trail to the Stocklmeir property and Stevens Creek Blvd. Existing signs have little consistency and there is no coordinated plan among the sites. Appropriate signage can better support current and future programs and enrich visitors' experience. City of Cupertino FY 2014 CIP Budget Page 54 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Maintenance $ $ $ $ $ $ $ Other Operating Costs Project ,• Budget Years Total Operating Expen ditures $ $ $ mm Pre - Construction $ 75,000 $ 75,000 $ - $ - $ - $ - Construction - $ $ - $ $ $ $ Park Dedication Fees Total Project Expenditures $ 75,000 $ 75,000 $ $ $ $ $ Funding Sources Enterprise Funds City -General Fund $ 75,000 $ 75,000 $ $ $ $ $ Park Dedication Fees - - Total Project Funding $ $ Storm Drain Fees $ $ $ $ Enterprise Funds Gas Tax Other - Grants - - Total Project Funding $ 75,000 $ 75,000 $ $ $ $ $ Funding Not Yet Identified $ - $ - $ $ $ $ $ Maintenance $ $ $ $ $ $ $ Other Operating Costs Total Operating Expen ditures $ $ $ $ $ $ $ Funding Sources City -General Fund $ $ $ $ $ $ $ Park Dedication Fees Storm Drain Fees Enterprise Funds Gas Tax Other - Grants Total Project Funding $ $ $ $ $ $ $ STATUS Consultant selection is under way; anticipate completion in spring 2014. City of Cupertino FY 2014 CIP Budget Page 55 of 131 City of Cupertino Fiscal Year 2013 -2014 ri I CAPITAL IMPROVEMENT PLAN ICI Final Adopted FY 2014 C U P E RT I N O Calabazas Creek (Bollinger Rd.) Outfall Repair Budget Unit 210 -9615 Priority: CIP Category: Location: Estimated Project Costs: DESCRIPTION 1 B — Preventative Maintenance Calabazas Creek at Bollinger Road $135,000 Design and construct a new outfall. PROJECT JUSTIFICATION Erosion is undermining the outfall of a storm line from Bollinger Rd. into Calabazas Creek. Delay in repairing the outfall risks significant further damage and cost to repair. City of Cupertino FY 2014 CIP Budget Page 56 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Maintenance $ $ $ $ $ $ M� Other Operating Costs Project ,• Budget Years Total Operating Expenditures $ $ Pre - Construction $ 45,000 $ $ 45,000 $ - $ - $ Construction 90,000 90,000 City - General Fund $ $ $ $ Total Project Expenditures $ 135,000 $ $ 135,000 $ $ $ $ Funding Sources Storm Drain Fees City - General Fund $ 135,000 $ $ 135,000 $ $ $ $ Park Dedication Fees - - Other - Grants Storm Drain Fees Total Project Funding $ $ Enterprise Funds $ $ $ $ Gas Tax Other - Grants - - Total Project Funding $ 135,000 $ $ 135,000 $ $ $ $ Funding Not Yet Identified $ - $ $ - $ $ $ $ Maintenance $ $ $ $ $ $ $ Other Operating Costs Total Operating Expenditures $ $ $ $ $ $ $ Funding Sources City - General Fund $ $ $ $ $ $ $ Park Dedication Fees Storm Drain Fees Enterprise Funds Gas Tax Other - Grants Total Project Funding $ $ $ $ $ $ $ STATUS Consultant selection is under way; anticipate completion in winter 2014. City of Cupertino FY 2014 CIP Budget Page 57 of 131 City of Cupertino Fiscal Year 2013 -2014 CAPITAL IMPROVEMENT PLAN Final Adopted FY 2014 Accessibility Transition Plan Update Budget Unit 270 -9462 A ; Priority: CIP Category: Location: Estimated Project Costs: 2 A — Regulatory Mandate City Wide $50,000 CUPERTINO DESCRIPTION: This would update a 2008 Accessibility Transition Plan. PROJECT JUSTIFICATION: Due to changes in accessibility codes makes this update necessary. City of Cupertino FY 2014 CIP Budget Page 58 of 131 dd FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Maintenance $ $ $ $ $ $ $ Other Operating Costs Project ,• Budget Years Total Operating Expenditures $ $ $ $ Pre - Construction $ 50,000 $ $ 50,000 $ - $ - $ $ Construction - $ $ $ - $ $ $ Park Dedication Fees Total Project Expenditures $ 50,000 $ $ 50,000 $ $ $ $ Funding Sources Enterprise Funds City - General Fund $ 50,000 $ $ 50,000 $ $ $ $ Park Dedication Fees - - Total Project Funding $ $ Storm Drain Fees $ $ $ $ Enterprise Funds Gas Tax Other - Grants - - Total Project Funding $ 50,000 $ $ 50,000 $ $ $ $ Funding Not Yet Identified $ - $ $ - $ $ $ $ Maintenance $ $ $ $ $ $ $ Other Operating Costs Total Operating Expenditures $ $ $ $ $ $ $ Funding Sources City - General Fund $ $ $ $ $ $ $ Park Dedication Fees Storm Drain Fees Enterprise Funds Gas Tax Other - Grants Total Project Funding $ $ $ $ $ $ $ STATUS Initiate project in spring 2014. City of Cupertino FY 2014 CIP Budget Page 59 of 131 City of Cupertino Fiscal Year 2013 -2014 CAPITAL IMPROVEMENT PLAN 12 Final Adopted FY 2014 C U P E RT I N O Library - Book Drop -off Shade Canopy Budget Unit 420 -9273 Priority: CIP Category: Location: Estimated Project Costs: DESCRIPTION 1 C - Enhancement Library $75,000 Design and construct a canopy to shade the book drop screens that is compatible with the architecture of the Library. PROJECT JUSTIFICATION The computers and screens of the automated book drops at the Library are subject to sunlight and heat damage and are otherwise difficult to read due to light reflection. City of Cupertino FY 2014 CIP Budget Page 60 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Pre - Construction $ 25,000 $ $ 25,000 $ $ $ $ Construction 50,000 50,000 Total Operating Expenditures $ $ Total Project Expenditures $ 75,000 $ $ 75,000 $ $ $ $ Funding Sources City — General Fund $ $ $ $ City — General Fund $ 75,000 $ $ 75,000 $ $ $ $ Park Dedication Fees - Storm Drain Fees - Storm Drain Fees Enterprise Funds Enterprise Funds Other — Grants Gas Tax Total Project Funding $ $ Other — Grants - $ $ - Total Project Funding $ 75,000 $ $ 75,000 $ $ $ S Funding Not Yet Identified $ - $ $ - $ $ $ S Maintenance $ $ $ $ $ 5 5 Other Operating Costs Total Operating Expenditures $ $ $ $ $ $ $ Funding Sources City — General Fund $ $ $ $ $ $ $ Park Dedication Fees Storm Drain Fees Enterprise Funds Gas Tax Other — Grants Total Project Funding $ $ $ $ $ $ $ STATUS Initiate project in summer 2013. City of Cupertino FY 2014 CIP Budget Page 61 of 131 City of Cupertino Fiscal Year 2013 -2014 CAPITAL IMPROVEMENT PLAN Final Adopted FY 2014 Linda Vista Pond Repair Budget Unit 420 -9156 E Priority: CIP Category: Location: Estimated Project Costs: DESCRIPTION 1 B- Preventative Maintenance Linda Vista Park $450,000 The existing ponds will be repaired and put back into service. CUPERTINO PROJECT JUSTIFICATION The ponds are a significant element in Linda Vista Park but have been inactive for many years due to leaking, leaving a major gap in the park. Repairing the ponds is the preferred approach and staff will be moving forward with the project. City of Cupertino FY 2014 CIP Budget Page 62 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project ,• Budget Years Other Operating Costs TBD TBD TBD TBD Total Operating Expenditures $ $ Pre - Construction $ 112,000 $ $ 112,000 $ - $ - $ Park Dedication Fees Construction 338,000 Storm Drain Fees 338,000 Enterprise Funds Total Project Expenditures $ 450,000 $ $ 450,000 $ $ $ $ Funding Sources City -General Fund $ - $ $ - $ $ $ $ Park Dedication Fees 450,000 450,000 Storm Drain Fees - - Enterprise Funds Gas Tax Other - Grants - - Total Project Funding $ 450,000 $ $ 450,000 $ $ $ $ Funding Not Yet Identified $ - $ $ - $ $ $ $ Maintenance $ $ $ TBD TBD TBD TBD Other Operating Costs TBD TBD TBD TBD Total Operating Expenditures $ $ $ $ $ $ $ Funding Sources City -General Fund $ $ $ TBD TBD TBD TBD Park Dedication Fees Storm Drain Fees Enterprise Funds Gas Tax Other - Grants Total Protect Funding $ $ $ $ $ $ $ STATUS Initiate project in winter 2014. City of Cupertino FY 2014 CIP Budget Page 63 of 131 City of Cupertino Fiscal Year 2013 -2014 CAPITAL IMPROVEMENT PLAN Final Adopted FY 2014 Civic Center — Parking Structure — Conceptual Design Budget Unit 420 -9272 Priority: CIP Category: Location: Estimated Project Costs: DESCRIPTION 1 C - Enhancement Civic Center $500,000 Conceptual design for a parking structure within the Civic Center complex. CUPERTINO PROJECT JUSTIFICATION Parking demand in the afternoons at the Civic Center exceeds current capacity. Increasing parking capacity on the site will improve the situation. City of Cupertino FY 2014 CIP Budget Page 64 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project ,• Budget Years $ $ $ M� Other Operating Costs Pre - Construction $ 500,000 $ $ 500,000 $ - $ - $ $ $ Construction - $ - $ Funding Sources Total Project Expenditures $ 500,000 $ $ 500,000 $ $ $ $ Funding Sources $ $ Park Dedication Fees City - General Fund $ 500,000 $ $ 500,000 $ $ $ $ Park Dedication Fees - - Storm Drain Fees Other - Grants Enterprise Funds Total Project Funding $ $ Gas Tax $ $ $ $ Other - Grants - - Total Project Funding $ 500,000 $ $ 500,000 $ $ $ $ Funding Not Yet Identified $ - $ $ - $ $ $ $ Maintenance $ $ $ $ $ $ $ Other Operating Costs Total Operating Expenditures $ $ $ $ $ $ $ Funding Sources City -General Fund $ $ $ $ $ $ $ Park Dedication Fees Storm Drain Fees Enterprise Funds Gas Tax Other - Grants Total Project Funding $ $ $ $ $ $ $ STATUS Initiate project in summer 2013. City of Cupertino FY 2014 CIP Budget Page 65 of 131 City of Cupertino FY 2014 CIP Budget Priority 2 Projects Page 66 of 131 City of Cupertino Fiscal Year 2013 -2014 CAPITAL IMPROVEMENT PLAN Final Adopted FY 2014 Sports Center Sports Court Budget Unit 580 -9151 Priority: CIP Category: Location: Estimated Project Costs: DESCRIPTION CUPERTINO 2 C — Enhancement Sports Center $250,000 Construct a multi -use sports court, with fence enclosure, gates, and associated accessories. PROJECT JUSTIFICATION Increase the sport offerings at the Sports Center by the addition of a multi -use court. City of Cupertino FY 2014 CIP Budget Page 67 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project Expenditures Project Budget Prior FY 2014 FY 2015 1 1 Pre - Construction $ 85,000 $ 85,000 $ - $ - $ - $ - $ Construction 165,000 165,000 Total Project Expenditures $ 250,000 $ 250,000 $ $ $ $ $ Funding Sources - $ - $ 7,500 Other Operating Costs City — General Fund $ - $ - $ $ $ $ $ Park Dedication Fees $ $ $ $ 7,500 Funding Sources Storm Drain Fees - - City — General Fund Enterprise Funds 250,000 250,000 $ $ $ $ - Gas Tax - - Other — Grants - - Total Project Funding $ 250,000 $ 250,000 $ $ $ $ $ Funding Not Yet Identified $ - $ - $ $ $ $ $ - Other — Grants STATUS Design to start fall 2013; Anticipate construction completion spring 2014. City of Cupertino FY 2014 CIP Budget Page 68 of 131 Operating Prior FY 2014 FY 2015 1 1 1 Operating New Maintenance $ $ $ - $ - $ - $ - $ 7,500 Other Operating Costs - Total Operating Expenditures $ $ $ $ $ $ $ 7,500 Funding Sources City — General Fund $ $ $ $ $ $ $ - Park Dedication Fees Storm Drain Fees - Enterprise Funds 7,500 Gas Tax - Other — Grants - Total Project Funding $ $ $ $ $ $ $ 7,500 STATUS Design to start fall 2013; Anticipate construction completion spring 2014. City of Cupertino FY 2014 CIP Budget Page 68 of 131 City of Cupertino Fiscal Year 2013 -2014 CAPITAL IMPROVEMENT PLAN Final Adopted FY 2014 CUPERTINO Stevens Creek Corridor Park Chain Master Plan — McClellan to Stevens Creek Blvd. Budget Unit 420 -9153 Priority: 2 CIP Category: C - Enhancement Location: Stevens Creek Corridor Estimated Project Costs: $300,000 DESCRIPTION Study the various uses of public lands along Stevens Creek for optimal public use and operation. Properties to be included are McClellan Ranch Preserve, McClellan Ranch West, Blackberry Farm, Blackberry Farm Golf Course, Nathan Hall Tank House and Stocklmeir. PROJECT JUSTIFICATION Reconcile the various plans for the different properties into a comprehensive plan to inform future development and operations. City of Cupertino FY 2014 CIP Budget Page 69 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Pre - Construction $ 300,000 $ $ 300,000 $ $ $ $ Construction - - Total Project Expenditures $ 300,000 $ $ 300,000 $ $ $ $ Funding Sources City -General Fund $ 300,000 $ $ 300,000 $ $ $ $ Park Dedication Fees - - Storm Drain Fees Enterprise Funds Gas Tax Other - Grants - - Total Project Funding $ 300,000 $ $ 300,000 $ $ $ $ Funding Not Yet Identified $ - $ $ - $ $ $ $ Maintenance $ $ $ $ $ $ $ Other Operating Costs Total Operating Expenditures $ $ $ $ $ $ $ Funding Sources City -General Fund $ $ $ $ $ $ $ Park Dedication Fees Storm Drain Fees Enterprise Funds Gas Tax Other - Grants Total Project Funding $ $ $ $ $ $ $ STATUS Initiate master plan process in fall 2013. City of Cupertino FY 2014 CIP Budget Page 70 of 131 City of Cupertino Fiscal Year 2013 -2014 ri I CAPITAL IMPROVEMENT PLAN ICI Final Adopted FY 2014 & FY 2015 C U P E RT I N O Library - Story Room Expansion Budget Unit 420 -9271 Priority: CIP Category: Location: Estimated Project Costs: DESCRIPTION 2 C — Enhancement Library $2,000,000 FY 2014 $500,000 for Study and Design FY 2015 $1,500,000 for Construction Study, design and construct an expansion of the current Story Room to serve also as the meeting space for most library events. Plan for a space to accommodate up to 75 people, including a "stage" area. PROJECT JUSTIFICATION Provide an alternative meeting space for the library operation to reduce the reliance on use of the Cupertino Community Hall. City of Cupertino FY 2014 CIP Budget Page 71 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Pre - Construction $ 500,000 $ $ 500,000 $ - $ $ $ Construction 1,500,000 1,500,000 FY Total Project Expenditures $ 2,000,000 $ $ 500,000 $1,500,000 $ $ $ Funding Sources City — General Fund $ 2,000,000 $ $ 500,000 $1,500,000 $ $ $ Park Dedication Fees - - $ - - Storm Drain Fees Total Operating Expenditures $ Enterprise Funds $ $ $ $ $ Gas Tax Other — Grants - - $ $ $ Total Project Funding $ 2,000,000 $ $ 500,000 $1,500,000 $ $ $ Funding Not Yet Identified $ - $ $ - $ - $ $ $ Storm Drain Fees STATUS Start project in spring 2014. City of Cupertino FY 2014 CIP Budget Page 72 of 131 Operating Prior FY 2014 FY 2015 1 1 1 Operating New Maintenance $ $ $ - $ - $ - $ - $ - Other Operating Costs Total Operating Expenditures $ $ $ $ $ $ $ Funding Sources City — General Fund $ $ $ $ $ $ $ Park Dedication Fees Storm Drain Fees Enterprise Funds Gas Tax Other — Grants Total Project Funding $ $ $ $ $ $ $ STATUS Start project in spring 2014. City of Cupertino FY 2014 CIP Budget Page 72 of 131 City of Cupertino Fiscal Year 2013 -2014 CAPITAL IMPROVEMENT PLAN 12 Final Adopted FY 2014 C U P E RT I N O McClellan Road Sidewalk Improvements — Phase 1 Budget Unit 270 -9460 E. w Priority: CIP Category: Location: Estimated Project Costs: DESCRIPTION 2 A - Regulatory Mandate Various Locations on McClellan Road $250,000 This is the first phase to design and construct sidewalk improvements along McClellan Road between Orange Ave. and San Leandro Ave. This project will install sidewalks where the City has sufficient Right -of Way to complete the work. There is a future Phase 2 in the unfunded category. PROJECT JUSTIFICATION A study of the McClellan Road sidewalks recommended improvements along McClellan Road between Orange Ave. and San Leandro Ave. City of Cupertino FY 2014 CIP Budget Page 73 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project ,• Budget Years $ $ $ $ Other Operating Costs Pre - Construction $ 85,000 $ $ 85,000 $ - $ - $ $ Construction 165,000 $ Funding Sources 165,000 Total Project Expenditures $ 250,000 $ $ 250,000 $ $ $ $ Funding Sources Storm Drain Fees City - General Fund $ 250,000 $ $ 250,000 $ $ $ $ Park Dedication Fees - Gas Tax - Storm Drain Fees Total Project Funding $ $ Enterprise Funds $ $ $ $ Gas Tax Other - Grants - - Total Project Funding $ 250,000 $ $ 250,000 $ $ $ $ Funding Not Yet Identified $ - $ $ - $ $ $ $ Maintenance $ $ $ $ $ $ $ Other Operating Costs Total Operating Expenditures $ $ $ $ $ $ $ Funding Sources City -General Fund $ $ $ $ $ $ $ Park Dedication Fees Storm Drain Fees Enterprise Funds Gas Tax Other - Grants Total Project Funding $ $ $ $ $ $ $ STATUS Initiate project in spring 2014. City of Cupertino FY 2014 CIP Budget Page 74 of 131 City of Cupertino FY 2014 CIP Budget Priority 3 Projects Page 75 of 131 City of Cupertino Fiscal Year 2013 -2014 CAPITAL IMPROVEMENT PLAN 12 Final Adopted FY 2014 & FY 2015 C U P E RT I N O Reserve: Storm Drain Master Plan Update Budget Unit 210 -9614 Jammu Priority: CIP Category: Location: Estimated Project Costs: DESCRIPTION 3 A - Public Safety City Wide $225,000 Prepare a master plan for the City's storm drainage system which will identify areas for improvement to bring the current system into compliance with current laws and regulations, and current land use and proposed future land use. PROJECT JUSTIFICATION The storm drain master plan has not been updated since March 1993. With changes in State laws governing storm water and land use changes it is necessary to update the storm drain master plan to determine system deficiencies and track changes to the storm drain system. City of Cupertino FY 2014 CIP Budget Page 76 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Pre - Construction $ 225,000 $ 75,000 $ 75,000 $ 75,000 $ $ $ Construction - - - - Total Project Expenditures $ 225,000 $ 75,000 $ 75,000 $ 75,000 $ $ $ Funding Sources City -General Fund $ - $ - $ 75,000 $ 75,000 $ $ $ Park Dedication Fees - - - - Storm Drain Fees 225,000 75,000 Enterprise Funds - - Gas Tax Other - Grants - - - - Total Project Funding $ 225,000 $ 75,000 $ 75,000 $ 75,000 $ $ $ Funding Not Yet Identified $ - $ - $ - $ - $ $ $ Operating New Operating 14 FY 2015 16 FY 2017 1 Maintenance $ $ $ - $ - $ - $ - $ - Other Operating Costs Total Operating Expenditures $ $ $ $ $ $ $ Funding Sources City -General Fund $ $ $ $ $ $ $ Park Dedication Fees Storm Drain Fees Enterprise Funds Gas Tax Other - Grants Total Project Funding $ $ $ $ $ $ $ STATUS Pending the accumulation of sufficient fees to fund the work. City of Cupertino FY 2014 CIP Budget Page 77 of 131 City of Cupertino Fiscal Year 2013 -2014 CAPITAL IMPROVEMENT PLAN 12 Final Adopted FY 2014 C U P E RT I N O Environmental Education Center - Solar PV System Budget Unit 420 -9265 Priority: CIP Category: Location: Estimated Project Costs: DESCRIPTION 3 C - Enhancement McClellan Ranch Preserve $50,000 Design and construct a solar PV system to be added to the building. PROJECT JUSTIFICATION The Environmental Education Center (EEC) is anticipated to bid for construction in August - September 2013. In furtherance of the sustainable measures being integrated into the building, the inclusion of an alternative renewable power source will model the environmental message. Including the PV system in the current building project for the EEC will be the most efficient time to include the component. City of Cupertino FY 2014 CIP Budget Page 78 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project ,• Budget Years $ (2,100) $ $ $ (1,000) M� Pre - Construction $ 10,000 $ $ 10,000 $ - $ - $ Construction 40,000 40,000 Total Project Expenditures $ 50,000 $ $ 50,000 $ $ $ $ Funding Sources City - General Fund $ 50,000 $ $ 50,000 $ $ $ $ Park Dedication Fees - - Storm Drain Fees Enterprise Funds Gas Tax Other - Grants - - Total Project Funding $ 50,000 $ $ 50,000 $ $ $ $ Funding Not Yet Identified $ - $ $ - $ $ $ $ Maintenance $ Other Operating Costs Total Operating Expenditures $ Funding Sources City - General Fund $ Park Dedication Fees Storm Drain Fees Enterprise Funds Gas Tax Other - Grants Total Project Funding $ (1,000) (2,190) $ $ (1,000) $ (2,100) $ $ $ (1,000) $ (2,100) $ $ $ (1,000) $ (2,100) $ (2,200) (2,300) (2,400) (2,200) $ (2,300) $ (2,400) (2,200) $ (2,300) $ (2,400) (2,200) $ (2,300) $ (2,400) STATUS Include in the EEC building contract, anticipated to bid in August- September 2013. City of Cupertino FY 2014 CIP Budget Page 79 of 131 City of Cupertino FY 2014 CIP Budget Priority 4 Projects Page 80 of 131 City of Cupertino Fiscal Year 2013 -2014 ri I CAPITAL IMPROVEMENT PLAN ICI Proposed FY 2015 CUPERTINO Blackberry Farm Golf Course Irrigation Upgrades Budget Unit 560 -9139 Priority: CIP Category: Location: Estimated Project Costs: DESCRIPTION 4 B — Preventive Maintenance Blackberry Farm Golf Course $622,000 Replace the existing irrigation system with a modern, water - efficient system. PROJECT JUSTIFICATION The current irrigation system, installed in the 1960s, is functionally outdated and failing due to age, which results in an excessive use of water and labor to maintain the system. The increasing retail cost of water exacerbates the operational inefficiency. City of Cupertino FY 2014 CIP Budget Page 81 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project ,• Budget $ Years $ - $ - $ Other Operating Costs mm Pre - Construction $ 200,000 $ 200,000 $ - $ - $ - $ - $ Construction (18,000) 422,000 350,000 Funding Sources 72,000 Total Project Expenditures $ 622,000 $ 550,000 $ $ 72,000 $ $ $ Funding Sources Storm Drain Fees City -General Fund $ - $ - $ $ 72,000 $ $ $ Park Dedication Fees (18,000) (18,900) (19,900) Gas Tax - Storm Drain Fees - - Enterprise Funds $ $ 622,000 550,000 $ (18,000) $ (18,900) $ (19,900) Gas Tax - - Other - Grants - - - Total Project Funding $ 622,000 $ 550,000 $ $ 72,000 $ $ $ Funding Not Yet Identified $ - $ - $ $ - $ $ $ Maintenance $ $ $ $ $ - $ - $ Other Operating Costs (18,000) (18,900) (19,900) Total Operating Expenditures $ $ $ $ $ (18,000) $ (18,900) $ (19,900) Funding Sources City -General Fund $ $ $ $ $ $ $ Park Dedication Fees Storm Drain Fees Enterprise Funds (18,000) (18,900) (19,900) Gas Tax Other - Grants Total Project Funding $ $ $ $ $ (18,000) $ (18,900) $ (19,900) STATUS Project is on hold pending the outcome of the proposed Stevens Creek Corridor Park Chain Master Plan. City of Cupertino FY 2014 CIP Budget Page 82 of 131 City of Cupertino Fiscal Year 2013 -2014 CAPITAL IMPROVEMENT PLAN Proposed FY 2015 CUPERTINO Blackberry Farm Golf Course — Well & Pond Modifications Budget Unit 560 -XXXX Priority: CIP Category: Location: Estimated Project Costs: DESCRIPTION 4 B - Preventive Maintenance Blackberry Farm Golf Course $375,000 Repair the 2 existing ponds. Pursue reactivating the existing well at Blackberry Farm and provide connections to allow use of well water to fill the ponds. PROJECT JUSTIFICATION Existing ponds no longer hold water. City of Cupertino FY 2014 CIP Budget Page 83 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project ,• Budget $ $ Years $ $ - $ - mm Pre - Construction $ 115,000 $ $ - $ 115,000 $ - $ - (2,700) Construction 260,000 $ $ 260,000 (2,500) $ (2,600) $ (2,700) Total Project Expenditures $ 375,000 $ $ $ 375,000 $ $ $ Funding Sources $ $ $ $ $ $ $ City -General Fund $ 375,000 $ $ $ 375,000 $ $ $ Park Dedication Fees - - Storm Drain Fees (2,500) (2,600) (2,700) Enterprise Funds Gas Tax Other - Grants - $ $ - (2,500) $ (2,600) $ (2,700) Total Project Funding $ 375,000 $ $ $ 375,000 $ $ $ Funding Not Yet Identified $ - $ $ $ - $ $ $ Maintenance $ $ $ $ $ - $ - $ Other Operating Costs (2,500) (2,600) (2,700) Total Operating Expenditures $ $ $ $ $ (2,500) $ (2,600) $ (2,700) Funding Sources City -General Fund $ $ $ $ $ $ $ Park Dedication Fees Storm Drain Fees Enterprise Funds (2,500) (2,600) (2,700) Gas Tax Other - Grants Total Project Funding $ $ $ $ $ (2,500) $ (2,600) $ (2,700) STATUS Project is on hold pending the outcome of the proposed Stevens Creek Corridor Park Chain Master Plan. City of Cupertino FY 2014 CIP Budget Page 84 of 131 City of Cupertino Fiscal Year 2013 -2014 ri I CAPITAL IMPROVEMENT PLAN ICI Proposed FY 2015 CUPERTINO Blackberry Farm — Splash Pad Budget Unit XXX -XXXX Priority: CIP Category: Location: Estimated Project Costs: DESCRIPTION 4 C — Enhancement Blackberry Farm $520,000 Design and construct a splash pad of approximately 2000 square feet. PROJECT JUSTIFICATION Blackberry Farm currently provides aquatic amenities for children and adults, but doesn't have an element to serve very young children, toddlers. Adding an element that will serve the youngest family members will enhance the attraction of the facility for families with children of various ages. City of Cupertino FY 2014 CIP Budget Page 85 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project ,• Budget Years $ $ 2,200 M� 2,250 Pre - Construction $ 180,000 $ $ - $ 180,000 $ - $ 5,500 Construction 340,000 6,100 340,000 $ $ $ $ Total Project Expenditures $ 520,000 $ $ $ 520,000 $ $ $ Funding Sources City - General Fund $ 520,000 $ $ $ 520,000 $ $ $ Park Dedication Fees - Park Dedication Fees - - Storm Drain Fees - - Storm Drain Fees Enterprise Funds Enterprise Funds Gas Tax Other - Grants - - Total Project Funding $ 520,000 $ $ $ 520,000 $ $ $ Funding Not Yet Identified $ - $ $ $ - $ $ $ Maintenance $ $ $ $ $ 2,200 $ 2,250 $ 2,300 Other Operating Costs 5,500 5,800 6,100 Total Operating Expenditures $ $ $ $ $ 7,700 $ 8,050 $ 8,400 Funding Sources City -General Fund $ $ $ $ $ 7,700 $ 8,050 $ 8,400 Park Dedication Fees - - - Storm Drain Fees Enterprise Funds Gas Tax Other - Grants - - - Total Project Funding $ $ $ $ $ 7,700 $ 8,050 $ 8,400 STATUS Initiate design in summer 2014. City of Cupertino FY 2014 CIP Budget Page 86 of 131 City of Cupertino Fiscal Year 2013 -2014 CAPITAL IMPROVEMENT PLAN 12 Proposed FY 2015 CUPERTINO McClellan Ranch — Paths & Landscape Improvements Budget Unit XXX -XXXX Priority: 4 CIP Category: C - Enhancement Location: McClellan Ranch Preserve Estimated Project Costs: $110,000 DESCRIPTION Design and construct paths to connect the ranch house and nature center to the Environmental Education Center and install landscape plantings around the Environmental Education Center. PROJECT JUSTIFICATION The Environmental Education Center and relocation of the blacksmith shop will complete construction in December 2014. A follow on project to install additional concrete paths to connect the new EEC and blacksmith shop with the former nature center and the ranch house will complete the paths connecting the central buildings of the preserve. Adding native and drought tolerant landscape plantings will protect the ground from erosion by directing the foot traffic to the paths. City of Cupertino FY 2014 CIP Budget Page 87 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project ,• Budget Years $ 500 $ 1,020 M� 1,040 Pre - Construction $ 35,000 $ $ - $ 35,000 $ - $ 210 Construction 75,000 230 Total Operating Expenditures 75,000 $ $ 600 Total Project Expenditures $ 110,000 $ $ $ 110,000 $ $ $ Funding Sources City -General Fund City - General Fund $ 110,000 $ $ $ 110,000 $ $ $ Park Dedication Fees - - - Storm Drain Fees - Storm Drain Fees Enterprise Funds Enterprise Funds Gas Tax Gas Tax Other - Grants - - Total Project Funding $ 110,000 $ $ $ 110,000 $ $ $ Funding Not Yet Identified $ - $ $ $ - $ $ $ Maintenance $ $ $ $ 500 $ 1,020 $ 1,040 $ 1,060 Other Operating Costs 100 210 220 230 Total Operating Expenditures $ $ $ $ 600 $ 1,230 $ 1,260 $ 1,290 Funding Sources City -General Fund $ $ $ $ 600 $ 1,230 $ 1,260 $ 1,290 Park Dedication Fees - - - - Storm Drain Fees Enterprise Funds Gas Tax Other - Grants - - - - Total Project Funding $ $ $ $ 600 $ 1,230 $ 1,260 $ 1,290 STATUS Initiate design in fall 2O14. City of Cupertino FY 2014 CIP Budget Page 88 of 131 City of Cupertino Fiscal Year 2013 -2014 CAPITAL IMPROVEMENT PLAN Proposed FY 2015 CUPERTINO McClellan Ranch — Community Garden Irrigation Upgrade Budget Unit XXX -XXXX Priority: CIP Category: Location: Estimated Project Costs: DESCRIPTION 4 B - Preventative Maintenance McClellan Ranch Preserve $182,000 Design and construct an upgraded irrigation system with hose bibs to serve up to 80 garden plots. PROJECT JUSTIFICATION The existing community garden irrigation system is outdated and maintenance intensive. The garden is in the process of being reconfigured to increase the number of plots. City of Cupertino FY 2014 CIP Budget Page 89 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project ,• Budget Years $ $ (700) M� $ (730) Pre - Construction $ 50,000 $ $ - $ 50,000 $ - $ (220) Construction 132,000 $ $ 132,000 (900) $ (925) $ (950) Total Project Expenditures $ 182,000 $ $ $ 182,000 $ $ $ Funding Sources $ $ $ $ $ (900) $ (925) $ (950) City - General Fund $ 182,000 $ $ $ 182,000 $ $ $ Park Dedication Fees - - Storm Drain Fees Enterprise Funds Gas Tax - - - Other - Grants - $ $ - (900) $ (925) $ (950) Total Project Funding $ 182,000 $ $ $ 182,000 $ $ $ Funding Not Yet Identified $ - $ $ $ - $ $ $ Maintenance $ $ $ $ $ (700) $ (715) $ (730) Other Operating Costs (200) (210) (220) Total Operating Expenditures $ $ $ $ $ (900) $ (925) $ (950) Funding Sources City - General Fund $ $ $ $ $ (900) $ (925) $ (950) Park Dedication Fees - - - Storm Drain Fees Enterprise Funds Gas Tax Other - Grants - - - Total Project Funding $ $ $ $ $ (900) $ (925) $ (950) STATUS Initiate design in spring 2015; anticipate construction to start in late fall 2015. City of Cupertino FY 2014 CIP Budget Page 90 of 131 City of Cupertino Fiscal Year 2013 -2014 M1 CAPITAL IMPROVEMENT PLAN ICI Proposed FY 2015 CUPERTINO McClellan Ranch — Miscellaneous Improvements Budget Unit XXX -XXXX Priority: CIP Category: Location: Estimated Project Costs: DESCRIPTION 4 B - Preventative Maintenance McClellan Ranch Preserve $50,000 Install replacement energy efficient windows in the ranch house, extend power to the ranch shed, and other minor improvements. PROJECT JUSTIFICATION The existing buildings and facilities at McClellan Ranch are in need of various improvements to enhance their use and for efficiencies. City of Cupertino FY 2014 CIP Budget Page 91 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project ,• Budget Years $ $ - $ - M� Other Operating Costs Pre - Construction $ 15,000 $ $ - $ 15,000 $ - $ $ $ Construction 35,000 $ (500) $ (525) 35,000 Funding Sources Total Project Expenditures $ 50,000 $ $ $ 50,000 $ $ $ Funding Sources (500) $ (525) $ (550) Park Dedication Fees City - General Fund $ 50,000 $ $ $ 50,000 $ $ $ Park Dedication Fees - Enterprise Funds - Storm Drain Fees Gas Tax Enterprise Funds - - - Total Project Funding Gas Tax $ $ $ (500) $ (525) $ (550) Other - Grants - - Total Project Funding $ 50,000 $ $ $ 50,000 $ $ $ Funding Not Yet Identified $ - $ $ $ - $ $ $ Maintenance $ $ $ $ $ - $ - $ Other Operating Costs (500) (525) (550) Total Operating Expenditures $ $ $ $ $ (500) $ (525) $ (550) Funding Sources City - General Fund $ $ $ $ $ (500) $ (525) $ (550) Park Dedication Fees - - - Storm Drain Fees Enterprise Funds Gas Tax Other - Grants - - - Total Project Funding $ $ $ $ $ (500) $ (525) $ (550) STATUS Initiate project in spring 2015. City of Cupertino FY 2014 CIP Budget Page 92 of 131 City of Cupertino Fiscal Year 2013 -2014 CAPITAL IMPROVEMENT PLAN Im Proposed FY 2015 CUPERTINO Portal Park — Renovation Master Plan Budget Unit XXX -XXXX Priority: CIP Category: Location: Estimated Project Costs: DESCRIPTION 4 C - Enhancement Portal Park $50,000 Develop a master plan for the renovation of Portal Park. This project may result in a future renovation project that could range from $ 500,000 to $ 2,000,000, subject to the outcome of the master plan process. PROJECT JUSTIFICATION Portal Park has some facilities from the original construction in the 1960s that can no longer be used as intended. Areas of the park are underutilized for this reason. A process to obtain community input and consensus will inform future plans to renovate portions of the park. City of Cupertino FY 2014 CIP Budget Page 93 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project ,• Budget $ $ Years $ $ $ $ M� Pre - Construction $ 50,000 $ $ - $ 50,000 $ - $ $ Construction - $ Funding Sources - Total Project Expenditures $ 50,000 $ $ $ 50,000 $ $ $ Funding Sources Storm Drain Fees City - General Fund $ 50,000 $ $ $ 50,000 $ $ $ Park Dedication Fees - Gas Tax - Storm Drain Fees Total Project Funding $ $ Enterprise Funds $ $ $ $ Gas Tax Other - Grants - - Total Project Funding $ 50,000 $ $ $ 50,000 $ $ $ Funding Not Yet Identified $ - $ $ $ - $ $ $ Maintenance $ $ $ $ $ $ $ Other Operating Costs Total Operating Expenditures $ $ $ $ $ $ $ Funding Sources City -General Fund $ $ $ $ $ $ $ Park Dedication Fees Storm Drain Fees Enterprise Funds Gas Tax Other - Grants Total Project Funding $ $ $ $ $ $ $ STATUS Initiate project in fall 2014. City of Cupertino FY 2014 CIP Budget Page 94 of 131 City of Cupertino Fiscal Year 2013 -2014 ri I CAPITAL IMPROVEMENT PLAN ICI Proposed FY 2015 CUPERTINO Sports Center — Resurface Tennis Courts (18 Courts) Budget Unit XXX -XXXX Priority: CIP Category: Location: Estimated Project Costs: DESCRIPTION 4 B — Preventative Maintenance Sports Center $ 325,000 Resurface all of the tennis courts with acrylic color coat system. PROJECT JUSTIFICATION The surface of the tennis courts are worn due to the age of the facility and to normal use. City of Cupertino FY 2014 CIP Budget Page 95 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project ,• Budget Years $ $ $ M� Other Operating Costs Pre - Construction $ 100,000 $ $ - $ 100,000 $ - $ $ $ Construction 225,000 $ $ 225,000 Funding Sources Total Project Expenditures $ 325,000 $ $ $ 325,000 $ $ $ Funding Sources $ $ Park Dedication Fees City - General Fund $ 325,000 $ $ $ 325,000 $ $ $ Park Dedication Fees - - Storm Drain Fees Other - Grants Enterprise Funds Total Project Funding $ $ Gas Tax $ $ $ $ Other - Grants - - Total Project Funding $ 325,000 $ $ $ 325,000 $ $ $ Funding Not Yet Identified $ - $ $ $ - $ $ $ Maintenance $ $ $ $ $ $ $ Other Operating Costs Total Operating Expenditures $ $ $ $ $ $ $ Funding Sources City -General Fund $ $ $ $ $ $ $ Park Dedication Fees Storm Drain Fees Enterprise Funds Gas Tax Other - Grants Total Project Funding $ $ $ $ $ $ $ STATUS Initiate project in fall 2014. City of Cupertino FY 2014 CIP Budget Page 96 of 131 City of Cupertino Fiscal Year 2013 -2014 CAPITAL IMPROVEMENT PLAN 12 Proposed FY 2015 CUPERTINO Civic Center — Add Parking North of Library Field Budget Unit XXX -XXXX Priority: CIP Category: Location: Estimated Project Costs: DESCRIPTION r 4 C - Enhancement Civic Center $424,000 Design and construct approximately 22 spaces along the north edge of the turf field. PROJECT JUSTIFICATION Parking demand in the afternoons at the Civic Center exceeds current capacity. Increasing parking capacity on the site will improve the situation. City of Cupertino FY 2014 CIP Budget Page 97 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Pre - Construction $ 149,000 $ $ $ 149,000 $ $ $ Construction 275,000 275,000 Total Project Expenditures $ 424,000 $ $ $ 424,000 $ $ $ Funding Sources City — General Fund $ 424,000 $ $ $ 424,000 $ $ $ Park Dedication Fees - - Storm Drain Fees Enterprise Funds Gas Tax Other — Grants - - Total Project Funding $ 424,000 $ $ $ 424,000 $ $ $ Funding Not Yet Identified $ - $ $ $ - $ $ $ Maintenance $ $ $ $ $ $ $ Other Operating Costs Total Operating Expenditures $ $ $ $ $ $ $ Funding Sources City — General Fund $ $ $ $ $ $ $ Park Dedication Fees Storm Drain Fees Enterprise Funds Gas Tax Other — Grants Total Project Funding $ $ $ $ $ $ $ STATUS Pending the outcome of the Civic Center Master Plan. City of Cupertino FY 2014 CIP Budget Page 98 of 131 City of Cupertino Fiscal Year 2013 -2014 ri I CAPITAL IMPROVEMENT PLAN ICI Proposed FY 2015 CUPERTINO Bridge Rehabilitation — Minor Budget Unit XXX -XXXX Priority: CIP Category: Location: Estimated Project Costs: DESCRIPTION 4 B — Preventative Maintenance Stevens Creek Blvd. and Homestead Rd. at Stevens Creek $150,000 Minor rehabilitation of the bridges on Stevens Creek Blvd. at Stevens Creek and on Homestead Rd. at Stevens Creek. Work to include removal and replacement of unsound concrete, maintenance on existing handrails and work to prevent scouring of the creek. PROJECT JUSTIFICATION Caltrans issues biennial reports on the City's bridges. The reports list recommended maintenance for each bridge. This project will address the recommendations in the reports. City of Cupertino FY 2014 CIP Budget Page 99 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project ,• Budget Years $ $ $ M� Other Operating Costs Pre - Construction $ 55,000 $ $ - $ 55,000 $ - $ $ $ Construction 95,000 $ $ 95,000 Funding Sources Total Project Expenditures $ 150,000 $ $ $ 150,000 $ $ $ Funding Sources $ $ Park Dedication Fees City - General Fund $ 150,000 $ $ $ 150,000 $ $ $ Park Dedication Fees - - Storm Drain Fees Other - Grants Enterprise Funds Total Project Funding $ $ Gas Tax $ $ $ $ Other - Grants - - Total Project Funding $ 150,000 $ $ $ 150,000 $ $ $ Funding Not Yet Identified $ - $ $ $ - $ $ $ Maintenance $ $ $ $ $ $ $ Other Operating Costs Total Operating Expenditures $ $ $ $ $ $ $ Funding Sources City -General Fund $ $ $ $ $ $ $ Park Dedication Fees Storm Drain Fees Enterprise Funds Gas Tax Other - Grants Total Project Funding $ $ $ $ $ $ $ STATUS Initiate project in summer 2014. City of Cupertino FY 2014 CIP Budget Page 100 of 131 City of Cupertino Fiscal Year 2013 -2014 CAPITAL IMPROVEMENT PLAN 12 Proposed FY 2015 & FY 2016 & FY 2017 C U P E RT I N O Street Median Irrigation & Plant Replacement Budget Unit XXX -XXXX Priority: CIP Category: Location: Estimated Project Costs: DESCRIPTION 4 B - Preventative Maintenance Various Locations $600,000 FY 2015 - $200,000 FY 2016 - $200,000 FY 2017 - $200,000 Design and construct replacement irrigation and plantings of street medians. PROJECT JUSTIFICATION Cupertino has many mounded median islands which are difficult to irrigate efficiently. Since the installation of many of the City's planted median islands, the approach to grading, planting, and maintaining them has changed as the desire to conserve resources has increased. Over that same time, irrigation products and systems have also improved efficiency. In addition, landscape plantings need to be replaced as they age out over time. Projects to renovate the median islands will refresh the plantings and improve the efficiency in the use of water and labor to maintain the systems. City of Cupertino FY 2014 CIP Budget Page 101 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Pre - Construction $ 140,000 $ $ $ 70,000 $ 70,000 $ 70,000 $ Construction 460,000 (1,200) 130,000 (3,600) 130,000 130,000 $ $ Total Project Expenditures $ 600,000 $ $ $ 200,000 $ 200,000 $ 200,000 $ Funding Sources City -General Fund $ $ $ $ City - General Fund $ 600,000 $ $ $ 200,000 $ 200,000 $ 200,000 $ Park Dedication Fees - Storm Drain Fees - - - Storm Drain Fees Enterprise Funds Enterprise Funds Gas Tax Gas Tax Total Project Funding Other - Grants - $ (6,000) $ - $ (18,000) - - Total Project Funding $ 600,000 $ $ $ 200,000 $ 200,000 $ 200,000 $ Funding Not Yet Identified $ - $ $ $ - $ - $ - $ Maintenance $ $ $ $ (4,800) $ (9,600) $ (14,400) $ (19,200) Other Operating Costs (1,200) (2,400) (3,600) (4,800) Total Operating Expenditures $ $ $ $ (6,000) $ (12,000) $ (18,000) $ (24,000) Funding Sources City -General Fund $ $ $ $ (6,000) $ (12,000) $ (18,000) $ (24,000) Park Dedication Fees Storm Drain Fees Enterprise Funds Gas Tax Other - Grants Total Project Funding $ $ $ $ (6,000) $ (12,000) $ (18,000) $ (24,000) STATUS Initiate design in the fall for construction in the spring of each budget year. City of Cupertino FY 2014 CIP Budget Page 102 of 131 City of Cupertino Fiscal Year 2013 -2014 ri I CAPITAL IMPROVEMENT PLAN ICI Proposed FY 2015 CUPERTINO Initial Civic Center Projects - Design Budget Unit 420 -9144 Priority: CIP Category: Location: Estimated Project Costs: ; n7v 0, 4 C - Enhancement Civic Center $2,000,000 DESCRIPTION Design of initial improvement projects as determined from the Civic Center Master Plan. PROJECT JUSTIFICATION Maximize the potential of the Civic Center properties to provide a significant enrichment of community life by reinforcing it as the intensive focal point of civic and cultural use. City of Cupertino FY 2014 CIP Budget Page 103 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Pre - Construction $ 2,000,000 $ $ $ 2,000,000 $ $ $ Construction - - Total Project Expenditures $ 2,000,000 $ $ $ 2,000,000 $ $ $ Funding Sources City — General Fund $ 2,000,000 $ $ $ 2,000,000 $ $ $ Park Dedication Fees - - Storm Drain Fees Enterprise Funds Gas Tax Other — Grants - - Total Project Funding $ 2,000,000 $ $ $ 2,000,000 $ $ S Funding Not Yet Identified $ - $ $ $ - $ $ S Operating Prior New Operating Expenditures Budget Maintenance $ $ $ - $ - TBD TBD TBD Other Operating Costs TBD TBD TBD Total Operating Expenditures $ $ $ $ $ $ $ Funding Sources City — General Fund $ $ $ $ TBD TBD TBD Park Dedication Fees Storm Drain Fees Enterprise Funds Gas Tax Other — Grants Total Project Funding $ $ $ $ $ $ $ STATUS Pending the outcome of Civic Center Master Plan. City of Cupertino FY 2014 CIP Budget Page 104 of 131 Development In -Lieu Contributions City of Cupertino FY 2014 CIP Budget Page 105 of 131 City of Cupertino Fiscal Year 2013 -2014 ri I CAPITAL IMPROVEMENT PLAN ICI Development In -Lieu Contributions C U P E RT I N O Monument Gate Way Signs (4) Budget Unit XXX -XXXX Priority: CIP Category: Location: Estimated Project Costs: DESCRIPTION Development in -Lieu Contributions C — Enhancement Various Locations Budgetary Estimate $ 400,000 Upgrade or replace three existing center island gateway signs, that announce one's entry into Cupertino, at 1) Stevens Creek Blvd near Tantau, 2)De Anza Blvd near I -280 overcrossing, 3) De Anza Blvd near Bollinger Road, and install a new center island gateway sign at Stevens Creek Blvd near the Oaks shopping center. PROJECT JUSTIFICATION Enhance the identity of the city. City of Cupertino FY 2014 CIP Budget Page 106 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project ,• Budget Years $ $ $ M� Other Operating Costs Pre - Construction $ 140,000 $ $ - $ - $ - $ $ $ Construction 260,000 $ $ $ Funding Sources Total Project Expenditures $ 400,000 $ $ $ $ $ $ Funding Sources $ $ Park Dedication Fees City - General Fund $ - $ $ $ $ $ $ Park Dedication Fees Enterprise Funds Storm Drain Fees Other - Grants Enterprise Funds Total Project Funding $ $ Gas Tax - $ $ $ Other - Grants, Dev. In -Lieu Fee 35,000 Total Project Funding $ 35,000 $ $ $ $ $ $ Funding Not Yet Identified $ 365,000 $ $ $ $ $ $ Maintenance $ $ $ $ $ $ $ Other Operating Costs Total Operating Expenditures $ $ $ $ $ $ $ Funding Sources City -General Fund $ $ $ $ $ $ $ Park Dedication Fees Storm Drain Fees Enterprise Funds Gas Tax Other - Grants Total Project Funding $ $ $ $ $ $ $ STATUS Project to be initiated upon the accumulation of sufficient Developer contributions or the addition of supplementary City funding. City of Cupertino FY 2014 CIP Budget Page 107 of 131 City of Cupertino Fiscal Year 2013 -2014 M1 CAPITAL IMPROVEMENT PLAN ICI Development In -Lieu Contributions C U P E RT I N O DeAnza Blvd. /McClellan /Pacifica Signal Modification Budget Unit XXX -XXXX Priority: CIP Category: Location: Estimated Project Costs: DESCRIPTION W �r Development in -Lieu Contributions C - Enhancement DeAnza Blvd. /McClellan/Pacifica Intersection Budgetary Estimate $ 350,000 Reconfigure the intersection which may include relocating two signal mast arms and poles, related electrical, concrete and striping work, and the closing of the Pacifica street driveway to the gas station. PROJECT JUSTIFICATION Improve traffic flow and efficiency at this complex intersection. City of Cupertino FY 2014 CIP Budget Page 108 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project ,• Budget Years $ $ $ M� Other Operating Costs Pre - Construction $ 120,000 $ $ - $ - $ - $ $ $ Construction 230,000 $ $ $ Funding Sources Total Project Expenditures $ 350,000 $ $ $ $ $ $ Funding Sources $ $ Park Dedication Fees City - General Fund $ - $ $ $ $ $ $ Park Dedication Fees Enterprise Funds Storm Drain Fees Other - Grants Enterprise Funds Total Project Funding $ $ Gas Tax - $ $ $ Other - Grants, Dev. In -Lieu Fee 145,700 Total Project Funding $ 145,700 $ $ $ $ $ $ Funding Not Yet Identified $ 204,300 $ $ $ $ $ $ Maintenance $ $ $ $ $ $ $ Other Operating Costs Total Operating Expenditures $ $ $ $ $ $ $ Funding Sources City -General Fund $ $ $ $ $ $ $ Park Dedication Fees Storm Drain Fees Enterprise Funds Gas Tax Other - Grants Total Project Funding $ $ $ $ $ $ $ STATUS Project to be initiated upon the accumulation of sufficient Developer contributions or the addition of supplementary City funding. City of Cupertino FY 2014 CIP Budget Page 109 of 131 City of Cupertino Fiscal Year 2013 -2014 ri I CAPITAL IMPROVEMENT PLAN ICI Development In -Lieu Contributions C U P E RT I N O Traffic Calming along Rodrigues Ave. & Pacifica Dr. Budget Unit XXX -XXXX 1 e it mo Priority: Development in -Lieu Contributions CIP Category: C — Enhancement Location: Rodrigues Ave. and Pacifica Ave. Estimated Project Costs: TBD DESCRIPTION Design and construct traffic calming measures along Rodrigues Ave. and Pacifica Dr. to include measures such as curb bulb -outs and /or other traffic mitigation measures, as deemed appropriate. PROJECT JUSTIFICATION A development (Civic Park G. LLC) at Town Center Lane increased traffic that impacts pedestrians along Rodrigues Ave. and Pacific Dr. City of Cupertino FY 2014 CIP Budget Page I10 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project ,• Budget Years $ $ $ M� Other Operating Costs Pre - Construction TBD $ $ - $ - $ - $ $ $ Construction TB D $ $ $ Funding Sources Total Project Expenditures $ $ $ $ $ $ $ Funding Sources $ $ Park Dedication Fees City -General Fund $ $ $ $ $ $ $ Park Dedication Fees Enterprise Funds Storm Drain Fees Other - Grants Enterprise Funds Total Project Funding $ $ Gas Tax $ $ $ $ Other - Grants, Dev. In -Lieu Fee 24,000 Total Project Funding $ 24,000 $ $ $ $ $ $ Funding Not Yet Identified $ (24,000) $ $ $ $ $ $ Maintenance $ $ $ $ $ $ $ Other Operating Costs Total Operating Expenditures $ $ $ $ $ $ $ Funding Sources City -General Fund $ $ $ $ $ $ $ Park Dedication Fees Storm Drain Fees Enterprise Funds Gas Tax Other - Grants Total Project Funding $ $ $ $ $ $ $ STATUS Project to be initiated upon the accumulation of sufficient Developer contributions or the addition of supplementary City funding. City of Cupertino FY 2014 CIP Budget Page 111 of 131 City of Cupertino Fiscal Year 2013 -2014 CAPITAL IMPROVEMENT PLAN Development In -Lieu Contributions CUPERTINO North Stelling Rd/ I -280 Bridge Pedestrian Lighting & Upgrades Budget Unit XXX -XXXX Priority: CIP Category: Location: Estimated Project Costs: DESCRIPTION Development in -Lieu Contributions C - Enhancement North Stelling Rd. at I -280 overcrossing $50,000 Design and construct pedestrian- scaled lighting, paving materials, railings and /or repainting of the pedestrian facilities of the east or west side of the bridge. PROJECT JUSTIFICATION Two developments contributed $25,000 to the City for enhancements to the pedestrian walkway along the east or west side of the N. Stelling Road Bridge that crosses over Interstate 280, which is located south of the project sites. City of Cupertino FY 2014 CIP Budget Page 112 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project ,• Budget Years - $ - $ - $ M� Other Operating Costs Pre - Construction $ 17,000 $ $ - $ - $ - $ $ $ Construction 33,000 260 $ 270 $ 280 $ 290 Funding Sources Total Project Expenditures $ 50,000 $ $ $ $ $ $ Funding Sources - $ - $ - Park Dedication Fees City - General Fund $ - $ $ $ $ $ $ Park Dedication Fees Enterprise Funds Storm Drain Fees Other - Grants Enterprise Funds Total Project Funding $ $ Gas Tax - $ $ $ Other - Grants, Dev. In -Lieu Fee 50,000 Total Project Funding $ 50,000 $ $ $ $ $ $ Funding Not Yet Identified $ - $ $ $ $ $ $ Maintenance $ $ $ - $ - $ - $ - $ Other Operating Costs 250 260 270 280 290 Total Operating Expenditures $ $ $ 250 $ 260 $ 270 $ 280 $ 290 Funding Sources City -General Fund $ $ $ - $ - $ - $ - $ - Park Dedication Fees Storm Drain Fees Enterprise Funds Gas Tax Other - Grants Total Project Funding $ $ $ $ $ $ $ STATUS Project to be initiated upon the accumulation of sufficient Developer contributions or the addition of supplementary City funding. City of Cupertino FY 2014 CIP Budget Page 113 of 131 City of Cupertino Fiscal Year 2013 -2014 CAPITAL IMPROVEMENT PLAN Development In -Lieu Contributions C U P E RT I N O DeAnza / Homestead Southbound Right Turn Lane Upgrade Budget Unit XXX -XXXX Priority: CIP Category: Location: Estimated Project Costs: DESCRIPTION Development in -Lieu Contributions C — Enhancement DeAnza Blvd. at Homestead Road $333,000 Study, design, and construct R -O -W improvements at the intersection of DeAnza Blvd. and Homestead Rd. PROJECT JUSTIFICATION Mitigate impacts of increased traffic due to the redevelopment of the Sunnyvale Town Center, which contributed a 22.8% fair share cost, not to exceed $75,924. City of Cupertino FY 2014 CIP Budget Page 114 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project ,• Budget Years $ $ $ M� Other Operating Costs Pre - Construction $ 113,000 $ $ - $ - $ - $ $ $ Construction 220,000 $ $ $ Funding Sources Total Project Expenditures $ 333,000 $ $ $ $ $ $ Funding Sources $ $ Park Dedication Fees City - General Fund $ - $ $ $ $ $ $ Park Dedication Fees Enterprise Funds Storm Drain Fees Other - Grants Enterprise Funds Total Project Funding $ $ Gas Tax - $ $ $ Other - Grants, Dev. In -Lieu Fee 75,924 Total Project Funding $ 75,924 $ $ $ $ $ $ Funding Not Yet Identified $ 257,076 $ $ $ $ $ $ Maintenance $ $ $ $ $ $ $ Other Operating Costs Total Operating Expenditures $ $ $ $ $ $ $ Funding Sources City -General Fund $ $ $ $ $ $ $ Park Dedication Fees Storm Drain Fees Enterprise Funds Gas Tax Other - Grants Total Project Funding $ $ $ $ $ $ $ STATUS Project to be initiated upon the accumulation of sufficient Developer contributions or the addition of supplementary City funding. City of Cupertino FY 2014 CIP Budget Page 115 of 131 City of Cupertino Fiscal Year 2013 -2014 CAPITAL IMPROVEMENT PLAN Development In -Lieu Contributions CUPERTINO Stevens Creek Blvd. and Bandley Signal and Median Improvements Budget Unit XXX -XXXX W, FV"",, Priority: CIP Category: Location: Estimated Project Costs: DESCRIPTION Development in -Lieu Contributions C — Enhancement Stevens Creek Blvd. at Bandley $TBD Design and construct improvements to upgrade the traffic signal at Bandley Dr. and Stevens Creek Blvd. (should the need arise due to impacts from the development) and the traffic median on Steven Creek Blvd., east of Bandley Dr. and west of De Anza Blvd. PROJECT JUSTIFICATION The redevelopment of the Cupertino Crossroads property contributed $50,000 to mitigate traffic impacts in the vicinity of the development. Funds are to be split evenly for traffic signal upgrades and for traffic median upgrades. City of Cupertino FY 2014 CIP Budget Page 116 of 131 FISCAL IMPACT The following table outlines the project budget, prior year and projected costs and funding sources for the next five years including any anticipated impacts to the operating budget: Project ,• Budget Years $ $ $ M� Other Operating Costs Pre - Construction TBD $ $ - $ - $ - $ $ $ Construction TB D $ $ $ Funding Sources Total Project Expenditures $ $ $ $ $ $ $ Funding Sources $ $ Park Dedication Fees City -General Fund $ $ $ $ $ $ $ Park Dedication Fees Enterprise Funds Storm Drain Fees Other - Grants Enterprise Funds Total Project Funding $ $ Gas Tax $ $ $ $ Other - Grants, Dev. In -Lieu Fee 50,000 Total Project Funding $ 50,000 $ $ $ $ $ $ Funding Not Yet Identified $ (50,000) $ $ $ $ $ $ Maintenance $ $ $ $ $ $ $ Other Operating Costs Total Operating Expenditures $ $ $ $ $ $ $ Funding Sources City -General Fund $ $ $ $ $ $ $ Park Dedication Fees Storm Drain Fees Enterprise Funds Gas Tax Other - Grants Total Project Funding $ $ $ $ $ $ $ STATUS Project to be initiated upon the accumulation of sufficient Developer contributions or the addition of supplementary City funding. City of Cupertino FY 2014 CIP Budget Page 117 of 131 City of Cupertino FY 2014 CIP Budget Unfunded CIP Projects Page 118 of 131 City of Cupertino Fiscal Year 2013 -2014 CAPITAL IMPROVEMENT PLAN 12 Unfunded CUPERTINO Stocklmeir House Preservation and Restoration Budget Unit XXX -XXXX Priority: Unfunded CIP Category: B - Preventative Maintenance Location: Stocklmeir Property Estimated Project Costs: $200,000 Placeholder only - scope details unknown DESCRIPTION: Design and construct improvements to restore the exterior walls, fireplace and chimney, doors, windows, and architectural details of the Stocklmeir house. PROJECT JUSTIFICATION: The house on the Stocklmeir property sits vacant and is subject to further weathering deterioration. Interim improvements to prevent further deterioration are warranted until a proposal for a complete restoration is developed. STATUS: Unfunded. New roof shingles applied several years ago are holding up well; occasional break -ins through windows have been covered by plywood; minor fire and graffiti damage has occurred due to vandalism; termite damage is suspected to be extensive. Further work pending Stevens Creek Corridor Park Chain Master Plan. MAINTENANCE: Neutral. City of Cupertino FY 2014 CIP Budget Page 119 of 131 City of Cupertino Fiscal Year 2013 -2014 CAPITAL IMPROVEMENT PLAN 12 Unfunded CUPERTINO Lawrence -Mitty Park (Land + Construction) Budget Unit XXX -XXXX Priority: Unfunded CIP Category: C - Enhancement Location: Lawrence Expressway and Mitty Estimated Project Costs: $7,100,000 - Budgetary Estimate - $1,300,000 is for land acquisition and $5,800,000 is for design and construction. This number is extremely rough and is dependent on proposed scope of project. DESCRIPTION: Obtain by purchase or trade of land, several acres of land adjacent to Saratoga Creek, currently owned by the County and used as a storage yard for asphalt grindings & equipment, at the corner of Lawrence Expressway and Mitty. PROJECT JUSTIFICATION: The east side of the City is under - served for neighborhood park level of service. STATUS: Unfunded. Initial appraisals and land swap alternatives have become outdated - no subsequent action taken. MAINTENANCE: Increase - $10,000 - $20,000 annually, depending on amenities. City of Cupertino FY 2014 CIP Budget Page 120 of 131 City of Cupertino Fiscal Year 2013 -2014 M1 CAPITAL IMPROVEMENT PLAN ICI Unfunded CUPERTINO Stevens Creek Trail Bridge over UPPR Budget Unit XXX -XXXX Priority: Unfunded CIP Category: C - Enhancement Location: Stevens Creek Boulevard West of Foothill Blvd. Estimated Project Costs: $2,000,000 — Budgetary Estimate DESCRIPTION: Acquire necessary easement, permits, and agreements, and, design and construct a vehicle /pedestrian /bicycle bridge span over the UPPR right of way, adjacent to Stevens Creek Blvd. and near the Lehigh Cement Plant. PROJECT JUSTIFICATION: Provide a connection with the Stevens Creek Trail system and vehicle access to the Snyder- Hammond House. This project is included in the City's adopted Bicycle Transportation Plan. STATUS: Unfunded MAINTENANCE: Increase - $1,000 - $5,000 annually City of Cupertino FY 2014 CIP Budget Page 121 of 131 City of Cupertino Fiscal Year 2013 -2014 ri I CAPITAL IMPROVEMENT PLAN ICI Unfunded CUPERTINO Stevens Creek Trail to Linda Vista Park Budget Unit XXX -XXXX Priority: Unfunded CIP Category: C - Enhancement Location: McClellan Rd. to Linda Vista Park Estimated Project Costs: $750,000 - Budgetary Estimate DESCRIPTION: Implement a segment of the Stevens Creek Trail from McClellan Ranch Preserve to Linda Vista Park. Secure property or access rights to a former haul road along the east side of Deep Cliff Golf Course for the trail segment; and, design and construct the trail. PROJECT JUSTIFICATION: In 2002 Cupertino and Santa Clara County adopted a Stevens Creek Trail Feasibility Report that evaluated trail alignments along the Stevens Creek corridor. An alignment south of McClellan Ranch connecting to Linda Vista Park and beyond was identified and endorsed. STATUS: Unfunded MAINTENANCE: Increase - $10,000 - $20,000 annually City of Cupertino FY 2014 CIP Budget Page 122 of 131 City of Cupertino Fiscal Year 2013 -2014 ri I CAPITAL IMPROVEMENT PLAN ICI Unfunded CUPERTINO Tank House Completion (Nathan Hall) Budget Unit XXX -XXXX Priority: Unfunded CIP Category: C - Enhancement Location: Stevens Creek Boulevard next to BBF Golf Course Estimated Project Costs: $500,000 — Budgetary Estimate DESCRIPTION: Design and construct improvements to convert the Nathan Hall Tank House into usable space and improve landscaping as feasible within the parameters of the current use agreement. PROJECT JUSTIFICATION: Occupy the building as a security measure by providing useable meeting space within this historic structure. STATUS: Unfunded. Pending the outcome of Stevens Creek Corridor Park Chain Master Plan. MAINTENANCE: Neutral. City of Cupertino FY 2014 CIP Budget Page 123 of 131 City of Cupertino Fiscal Year 2013 -2014 CAPITAL IMPROVEMENT PLAN 12 Unfunded CUPERTINO FY 2014 Pavement Management Gap Funding Budget Unit XXX -XXXX Priority: CIP Category: Location: Estimated Project Costs: Unfunded B - Preventative Maintenance City -wide $4,515,000 DESCRIPTION: This represents the gap between the proposed annual pavement investment (Annual Pavement Management - $3.744M as proposed) and the estimated annual amount, $35M, needed to increase the Pavement Condition Index from 71 to 76 and reduce the deferred maintenance trend by 2016. Funding at this level accomplishes some timely preventative maintenance treatments such crack fill, fog seal, slurry seal, and cape seal, as opposed to rehabilitation and reconstruction. PROJECT JUSTIFICATION: Maintain the City's transportation system to the City's standard. STATUS: Unfunded. MAINTENANCE: Reduces ongoing maintenance costs. City of Cupertino FY 2014 CIP Budget Page 124 of 131 City of Cupertino Fiscal Year 2013 -2014 ri I CAPITAL IMPROVEMENT PLAN ICI Unfunded CUPERTINO Initial Civic Center Projects - Construction Budget Unit XXX -XXXX Priority: CIP Category: Location: Estimated Project Costs: DESCRIPTION: Unfunded C - Enhancement Civic Center $7,500,000 Construction of initial improvement projects as determined from the Civic Center Master Plan. PROJECT JUSTIFICATION Maximize the potential of the Civic Center properties to provide a significant enrichment of community life by reinforcing it as the intensive focal point of civic and cultural use. STATUS: Unfunded and pending the outcome of the Civic Center Master Plan. MAINTENANCE: TBD City of Cupertino FY 2014 CIP Budget Page 125 of 131 City of Cupertino Fiscal Year 2013 -2014 M1 CAPITAL IMPROVEMENT PLAN ICI Unfunded CUPERTINO McClellan Ranch West Simms House Removal Budget Unit XXX -XXXX Priority: CIP Category: Location: Estimated Project Costs: Unfunded B - Preventative Maintenance McClellan Ranch West $50,000 - Budgetary Estimate DESCRIPTION: After the land is rezoned and the tenant lease is either terminated or expired, then remove of the Simms house from the property. PROJECT JUSTIFICATION: Transition the use of the McClellan Ranch West, formerly the Simms property, to be more incorporated with McClellan Ranch Preserve. STATUS: Unfunded and pending outcome of Stevens Creek Corridor Park Chain Master Plan. MAINTENANCE: Savings - $1,000 annually. City of Cupertino FY 2014 CIP Budget Page 126 of 131 City of Cupertino Fiscal Year 2013 -2014 ri I CAPITAL IMPROVEMENT PLAN ICI Unfunded CUPERTINO Stocklmeir Legacy Farm — Phase 1 Improvement Budget Unit XXX -XXXX Priority: CIP Category: Location: Estimated Project Costs: Unfunded C - Enhancement Stocklmeir Property $400,000 - Budgetary Estimate DESCRIPTION: Develop a service program and master plan for a legacy farm park, and implement an initial improvement project. PROJECT JUSTIFICATION: Transition the former Stocklmeir property to a public park as a "legacy farm ". STATUS: Unfunded and pending outcome of Stevens Creek Corridor Park Chain Master Plan. MAINTENANCE: TBD City of Cupertino FY 2014 CIP Budget Page 127 of 131 City of Cupertino Fiscal Year 2013 -2014 CAPITAL IMPROVEMENT PLAN Unfunded McClellan Ranch Barn Renovation Improvements Budget Unit XXX -XXXX CUPERTINO Priority: CIP Category: Location: Estimated Project Costs: Unfunded C - Enhancement McClellan Ranch Preserve $300,000 - Budgetary Estimate DESCRIPTION: Design and construct improvements to the barn to facilitate its future use as defined in the Barn Renovation Plan. PROJECT JUSTIFICATION: In 2012 an enhancement of the 1993 master plan for McClellan Ranch was completed, which lays out priorities for implementing programs and the related improvements at the park. The goals for the barn listed possible opportunities for new and expanded programs. Upon completion of a plan for renovation that defines a program of service and identifies related future improvements, implementation of the improvements will fulfill the goals of the McClellan Ranch Preserve. STATUS: Unfunded and pending outcome of Barn Evaluation and Renovation Plan Project. MAINTENANCE: TBD City of Cupertino FY 2014 CIP Budget Page 128 of 131 City of Cupertino Fiscal Year 2013 -2014 ri I CAPITAL IMPROVEMENT PLAN ICI Unfunded CUPERTINO Bubb Rd. (Elm Ct.) Storm Drain Improvements Budget Unit XXX -XXXX Priority: CIP Category: Location: Estimated Project Costs: Unfunded B - Preventative Maintenance Bubb Rd. and McClellan $TBD DESCRIPTION: Study, design, and construct improvements to increase the capacity of the storm drain system in Bubb Road. PROJECT JUSTIFICATION: Alleviate periodic flooding of Elm Court. STATUS: Unfunded. MAINTENANCE: Increase - $200 annually. City of Cupertino FY 2014 CIP Budget Page 129 of 131 City of Cupertino Fiscal Year 2013 -2014 ri I CAPITAL IMPROVEMENT PLAN ICI Unfunded CUPERTINO McClellan Road Sidewalk Improvements — Phase 2 Budget Unit XXX -XXXX Priority: CIP Category: Location: Estimated Project Costs: Unfunded B - Preventative Maintenance McClellan Rd. between Orange and San Leandro Avenues $2,230,000 DESCRIPTION: Design and construct sidewalk improvements along McClellan Road between Orange Ave. and San Leandro Ave. PROJECT JUSTIFICATION: A study of the McClellan Road sidewalks recommended improvements along McClellan Road between Orange Ave. and San Leandro Ave. STATUS: Unfunded. MAINTENANCE: Negligible increase. City of Cupertino FY 2014 CIP Budget Page 130 of 131 City of Cupertino Fiscal Year 2013 -2014 ri I CAPITAL IMPROVEMENT PLAN ICI Unfunded CUPERTINO Sidewalk Improvements — Orange and Byrne Avenue Budget Unit XXX -XXXX Priority: CIP Category: Location: Estimated Project Costs: Unfunded A - Grant Commitment Orange and Byrne Ave. $1,650,000 DESCRIPTION: Acquire right -of -way as needed, design, and construct new sidewalks. PROJECT JUSTIFICATION: The Monta Vista neighborhood was annexed to the City without having standard right -of -way improvements, including sidewalks. Adding sidewalks to the neighborhood will improve pedestrian safety. STATUS: Unfunded MAINTENANCE: Negligible increase City of Cupertino FY 2014 CIP Budget Page 131 of 131 CUPERTINO Cost Allocation Plan ATTTACHMENT A CUPERTINO City of Cupertino Cost Allocation Plan and Changes to the Internal Service Funds City Manager's Office Alfaro Management Analyst THIS PAGE INTENTIONALLY LEFT BLANK TABLE OF CONTENTS EXECUTIVESUMMARY .......................................................................................... ..............................1 INTRODUCTION.................................................................................................... ..............................1 STUDY....................................................................................................................... ..............................1 COSTALLOCATION PLAN ................................................................................. ..............................1 INTERNAL SERVICE FUND CHANGES ............................................................ ..............................1 FISCALIMPACTS .................................................................................................. ............................... 2 CostAllocation Plan ............................................................................................ ..............................2 Workers' Compensation and Information Technology .................................. ..............................3 CityChannel and Website ................................................................................. ............................... 3 BACKGROUND: COST ALLOCATION PLANS ................................................ ..............................4 INTRODUCTION.................................................................................................... ..............................4 APPLICABLE GUIDANCE .................................................................................... ..............................4 OMBCIRCULAR A- 87 ........................................................................................... ............................... 5 GOVERNMENT ACCOUNTING STANDARDS BOARD ( GASB) .................. ..............................5 INTERNALSERVICE FUNDS ................................................................................. ..............................6 WORKERS' COMPENSATION ............................................................................ ............................... 6 CurrentProcess ................................................................................................... ............................... 6 ApplicableGuidance .......................................................................................... ............................... 6 Recommended New Process .............................................................................. ..............................6 FiscalImpact ........................................................................................................ ............................... 7 INFORMATIONTECHNOLOGY ......................................................................... ..............................8 CurrentProcess .................................................................................................... ..............................8 ApplicableGuidance .......................................................................................... ............................... 8 Recommended New Process .............................................................................. ..............................8 i I Page TABLE OF CONTENTS FiscalImpact ........................................................................................................ ............................... 8 CITY CHANNEL AND THE CITY WEBSITE .................................................... ............................... 9 CurrentProcess ................................................................................................... ............................... 9 ApplicableGuidance .......................................................................................... ............................... 9 Recommended New Process ............................................................................. ............................... 9 FiscalImpact ........................................................................................................ ............................... 9 Survey Results — Methodologies ........................................................................... .............................10 COST ALLOCATION PLAN STUDY .................................................................... .............................11 INTRODUCTION................................................................................................... .............................11 RESEARCH /SURVEY RESULTS ........................................................................... .............................11 Survey Results — Methodologies ........................................................................... .............................13 ANALYSIS............................................................................................................... .............................15 CurrentProcess ................................................................................................... .............................15 Case Study — City Manager's Office ................................................................. .............................15 COST ALLOCATION PLAN: METHODOLOGY .............................................. .............................16 FULL COST RECOVERY OR A- 87 ....................................................................... .............................16 CLASSIFICATION OF DEPARTMENTS AND BASIS DETERMINATION .. .............................16 ALLOCATEDCOSTS ............................................................................................. .............................16 ALLOCATIONBASES ........................................................................................... .............................17 Final Service Department Methodology Summary ........................................... .............................18 IMPLEMENTATION, NEXT STEPS AND RECOMMENDATIONS ............. .............................19 IMPLENTATION.................................................................................................... .............................19 RECOMMENDATIONS......................................................................................... .............................19 References................................................................................................................ .............................19 ii I Page TABLE OF CONTENTS COST ALLOCATION PLAN — NARRATIVES ................................................... .............................21 DEPARTMENT DESCRIPTION AND ALLOCATION BASES ....................... .............................21 CityCouncil — .......................................................................................................... .............................21 Administration— ................................................................................................... ............................... 22 Administration — City Manager ...................................................................... ............................... 22 Administration — City Manager — Economic Development ........................ ............................... 22 Administration — City Manager — Environmental Affairs .......................... ............................... 22 Administration— City Clerk .............................................................................. .............................22 Administration — City Attorney ........................................................................ .............................23 AdministrativeServices — .................................................................................... ............................... 24 Administrative Services — Administration ...................................................... .............................24 Administrative Services — Finance .................................................................... .............................24 Administrative Services — Human Resources ................................................. .............................24 COST ALLOCATION PLAN — SPREADSHEETS ............................................... .............................25 CAPSummary ....................................................................... .............................27 CityCouncil ........................................................................... .............................30 CityManager ....................................................................... .............................33 EnvironmentalAffairs ............................................................ .............................36 Economic Development ........................................................... .............................39 CityAttorney ....................................................................... .............................42 CityClerk ........................................................................... .............................45 PublicAffairs ........................................................................ .............................48 Disaster Preparedness .............................................................. .............................49 AdministrativeServices .......................................................... .............................54 Accounting............................................................................ .............................57 HumanResources .................................................................. .............................60 iii I Page THIS PAGE INTENTIONALLY LEFT BLANK ii I Page EXECUTIVE SUMMARY INTRODUCTION As part of the City of Cupertino efforts to reflect total program costs and revenues, a Cost Allocation Plan (CAP) was developed to allocate overhead costs associated with functions such as Administration, Finance and Human Resources to all programs within the City. In addition, a review was completed of two of the City's five Internal Service Funds (ISF) current allocation methodologies. Workers' Compensation and Information Technology allocation methodologies were reviewed. A methodology was also developed for the newly created ISF, City Channel. STUDY As part of the study research was conducted to identify allowable costs and established industry standards for allocating costs. Research included the review of Federal standards (A- 87), State standards for counties (the State does not require cities to maintain a cost allocation plan), Governmental Accounting Standards Board (GASB) and The Government Financing Officer Association (GFOA). Local agencies were surveyed to see if any benchmarks could be established and the cost allocation plans of two cities outside of the State were reviewed. COST ALLOCATION PLAN A cost allocation plan was developed for the City of Cupertino based on the research described above. This plan will enable the City's administrative departments to capture the cost of providing services. The plan will also provide the City with a more accurate cost of programs outside the General Fund because they will now include overhead costs associated with the programs. INTERNAL SERVICE FUND CHANGES Internal Service Funds are used for areas where goods or services are provided to other departments or governments on a cost - reimbursement basis. The City currently has five internal service funds; Information Technology, Workers' Compensation, Equipment, Compensated Absences and Long Term Disability and Retiree Medical. Internal Service Fund costs are allocated to user departments based on salaries, equipment purchase price and actuarial studies. In FY14 the City is converting the City Channel, a program in the General Fund, to an internal service fund, bringing the ISF total for the City to six. In addition, recommended as part of this 1IPage report are changes to the current methodologies used to allocate costs for Workers' Compensation and Information Technology and a methodology for the new ISF City Channel. These recommended changes are summarized in the table below: Internal Service Fund Current Methodology New Methodology Workers' Compensation ■ A Position Risk 70% of costs are allocated based Percentage is assigned to on claims experience by each position departments. Claims ■ This percentage is then experience is based on a rolling applied to total salaries 5 year period of actual claim and benefits costs ■ 30% of costs are allocated based on Full Time Equivalent (FTEs) Information Technology Costs are spread as a Cost related to department percent of budgeted salary specific equipment /software and benefit costs and maintenance are billed back to the requesting department dollar for dollar • Salary and Benefit related costs and any non - department specific equipment /software and maintenance costs are allocated based on FTEs City Channel New ISF, no current ■ Costs related to City Channel method will be spread based on department use estimates • Costs related to the City's website will be spread among all City programs as a percent of FTEs FISCAL IMPACTS Cost Allocation Plan The adoption and implementation of the Cost Allocation plan in FY14 will result in total increased expenditures to the Special and Enterprise fund of $760,508 and increased revenue to the General Fund' of $760,508. 1 Cost Allocation Plan charges to other General Fund Departments will be funded through a General Fund contribution and will not be directly billed to the program budget. 21 Page Workers' Compensation and Information Technology The adoption of the recommended changes to the allocation methodology for the workers' compensation and information technology internal service funds will not result in increased expenditures but a reallocation of those costs among user departments and corresponding funds. City Channel and Website The change of City Channel and the City Website to an internal service fund and the adoption of the recommended allocation methodologies will not result in increased expenditures but a reallocation of those costs from the General Fund to Special Revenue and Enterprise Funds. 31 Page BACKGROUND: COST ALLOCATION PLANS INTRODUCTION Most government units provide certain services, such as motor pools, computer centers, purchasing, accounting, etc. to operating agencies on a centralized basis. In order to capture the costs associated with performing certain services, a Cost Allocation plan must be developed that identifies and assigns these costs from the support departments to each recipient department on a reasonable and consistent basis. As part of the City of Cupertino's FY 2012 -2013 Budget in the Financial Values section, the City listed the following policy statements: • Recover costs of special services through user fees. • Ensure that Enterprise activities remain self - supporting in the long term. • Maintain operating activities at levels which are offset by revenues. In order to achieve full cost recovery, the City must be able to measure the full cost of services provided, including indirect costs such as administration and other support services. APPLICABLE GUIDANCE Office of the State Controller The California State Controller's Office does not specifically prescribe the accounting and reporting of Cities' Cost Allocation Plans but does have a "Handbook of Cost Plan Procedures for California Counties ". This handbook provides under section 1230: Central Support Services Costs Defined: 2. "Allocated central support services," means central support services that benefit operating agencies but are not billed to the agencies on a fee-for-service or a similar basis. These costs are allocated to benefited agencies on some reasonable basis. 41 Page In addition the handbook provides under section 1460: Non - Grantee Departments' Use of Cost Plan: "Non- grantee departments charging for their services can utilize the cost plan in determining their billing rate structures. If a department charges the public a fee for a service it provides, the board of supervisors should be aware of the total cost of providing that services, including all applicable indirect costs. This will allow the supervisors to establish fees at the appropriate level to recover the true costs associated with the services provided. Even if the department is not charging a fee for the service, this concept can be employed as a management tool in identifying countywide overhead costs to all applicable departments. " OMB CIRCULAR A -87 OMB Circular A -87 establishes cost principles for State, Local, and Indian Tribal Governments for determining costs for Federal awards. Item 5 of the Circular states that, "The principles are for determining allowable costs only." In defining allowable costs, the Circular provides a definition of allocable costs at Attachment A, paragraph C.3.a, "A cost is allocable to a particular cost objective if the goods or services involved are chargeable or assignable to such cost objective in accordance with relative benefits received." The Circular further outlines costs that are allowable for charging the Federal government and distinguishes those that are specifically excluded from recovery. GOVERNMENT ACCOUNTING STANDARDS BOARD (GASB) GASB is the independent organization that establishes and improves standards of accounting and financial reporting for U.S. state and local governments. While the GASB is not a governmental agency and does not have enforcement authority, compliance with GASB is tested by the yearly financial audit by outside auditors of the City of Cupertino. GASB has not issued any specific guidance describing the method of cost allocation to be applied by government agencies. The overarching principle applied by the City is found in the GASB Summary of Concept Statement No. 1, "Financial reports are used primarily to compare actual financial results with the legally adopted budget; to assess financial condition and results of operations; to assist in determining compliance with finance- related laws, rules, and regulations; and to assist in evaluating efficiency and effectiveness." 51 Page INTERNAL SERVICE FUNDS WORKERS' COMPENSATION Current Process The City currently has a Position Risk Percentage assigned to each position. This percentage is then applied to the total salaries and benefit costs to establish the departments' workers' compensation charge. Some manual adjustments are generally necessary to ensure total charges equal the workers' compensation budget. Total FTEs and charges by department were determined using the current process. The total workers' compensation budget for Fiscal Year 2013 was $401,184. Applicable Guidance Office of the State Controller The California State Controller's Office does not specifically prescribe the method of allocating internal service funds for Cities' but does have a "Handbook of Cost Plan Procedures for California Counties ". This handbook provides under sections: 4280: Risk Management Cost Identification When a county is developing its cost identification, allocation, and billing procedures for insurance purposes, reliance should be placed on past experience to develop the division between exposure and experience... 4285: Experience vs. Exposure: If possible, a county should initially establish the experience /exposure division at 50150. After five years of loss history, a 70130 division favoring experience may be determined as being more realistic. Recommended New Process A total of ten years' worth of claim data by department was requested from the City's third party administrator, York Risk Services Group but only the most recent five years of claim data (this will become a rolling 5 years) was used. FTEs were allocated by department using the current process and a percentage was applied for each department. Total charges of $401,184 were divided with 70% or $280,829 of the cost to be split by the claim data percentage and 30% or 120,355 of the costs to be split by the FTE percentage. The following chart shows charges by division using this methodology. 61 Page DIVISION 5 YEAR COST COST % FTES COSTS FTE% TOTAL COSTS City Council & Commission $ - 0% $ 1,119 .9% $ 1,119 Administration - .8% 3,707 3.1% 3,707 Public & Environmental Affairs - 0% 5,067 4.2% 5,067 Administrative Services 19,096 5.2% 16,356 13.6% 35,453 Parks & Recreation 19,096 6.8% 20,966 17.4% 40,062 Community Development 1,123 4.9% 171572 14.6% 18,695 Public Works 241,513 82.3% 55,568 46.2% 297,080 Total $ 280,830 1 100.0% $ 120,355 100.0% $ 401,184 Fiscal Impact Costs impacts of changing from a position risk percentage approach to a two pronged claim data and FTE approach effected each division, with the largest impacts in Administration, Public Affairs and Administrative Services. The following charts summarize the changes by division and fund: DIVISION CURRENT 5 YEAR $ % City Council & Commission $ 899 $ 1,119 $ 220 20.5% Administration 2,382 3,707 1,325 151.0% Public & Environmental Affairs 9,042 5,067 (3,975) (44.1)% Administrative Services 17,120 35,453 18,332 80.9% Parks & Recreation 31,364 40,062 8,698 27.7% Community Development 33,580 18,695 (14,885) (6.7)% Public Works 306,797 297,081 1 (9,716) (6.5)% Total $ 401,1841 $ 401,1841 $ - 0.0% FUND CURRENT 5 YEAR $ % General $ 330,232 $ 336,646 $ 6,414 1.9% Special Revenue 36,002 30,526 (5,476) (15.2)% Enterprise 12,168 15,457 3,289 27.0% Internal Service 22,782 18,555 (4,227) (18.6)% Total $ 401,184 $ 401,184 $ - 71 Page INFORMATION TECHNOLOGY Current Process The City currently allocates costs associated with Information Technology to user departments based on a percentage of salary and benefits. Applicable Guidance No specific guidance related to the allocation of charges for an Internal Service Fund providing IT services was found. Industry standards were identified as part of the Cost Allocation Plan study and are included in the chart on page 10. These standards were used as a basis for developing the new allocation. Recommended New Process Costs related to department specific equipment, software and maintenance requests will be billed back to the requesting department dollar for dollar. Any remaining non department specific equipment, software and maintenance and any personnel related costs will be allocated based on FTEs. Fiscal Impact Fiscal impacts of changing methodologies from a percentage of salaries and benefits to a split between FTEs, task specific and estimate data effected each division and fund. The following table summarizes the changes by division and fund: Division Current New $ % City Council & Commission $ 15,900 $ 14,343 $ (1,557) (10)% Administration 3,800 98,207 94,407 2484% Law Enforcement2 - - - 0% Public Affairs 387,500 65,172 (322,328) (83)% Administrative Services 245,100 122,035 (123,065) (50)% Parks & Recreation 246,300 314,756 68,456 28% Planning & Community Development 329,200 309,796 (19,404) (6)% Public Works 453,700 757,191 303,491 67% Total $ 1,681,500 $ 1,681,500 $ - 2 In FY14 Code Enforcement will be split amount Law Enforcement, Community Development and Public Works. This will result in charges to Law Enforcement in FY14. 81 Page Fund Current New $ % General $ 1,630,400 $ 1,440,818 $ (189,582) (12)% Special 2,000 92,527 90,527 4526% Enterprise 49,100 109,476 60,376 13% Internal Service Total - 38,679 38,679 N/A $ 1,681,500 $ 1,681,500 $ - CITY CHANNEL AND THE CITY WEBSITE Current Process City Channel and the City Website are currently general fund programs. All costs associated with these programs are funded by the General Fund. Applicable Guidance As is the case with Information Technology, the City did not identify any specific guidance related to the allocation of charges for an ISF similar to the City Channel or the City website. However, given the services provided are somewhat similar to those provided by IT, the City used the IT industry standards that were identified as part of the Cost Allocation plan study in developing the allocation methodology? Recommended New Process Charges will be allocated for costs related to City Channel based on department use estimates provided by City Channel. These estimates are based on average work hours spent working on various events and projects. Fiscal Impact City Channel and the City Website were previously part of the General Fund. Fiscal impacts associated with changing these programs to an ISF are summarized by Fund in the table below: DIVISION CURRENT ISF $ % General $ 659,485 $ 569,142 $ ( 90,643) (13.7)% Special Revenue - 52,344 52,344 N/A Enterprise - 37,998 37,998 N/A Total $ 659,485 $ 659,484 $ - 91 Page City of Cupertino General Fund Cost Allocation Study Survey Results - Methodologies IT City Channel City Website Service Tech Support and System Administration Communication Services Maintains the City Website Cost Allocation Methodolo Tech Support - FTEs System Administration - Work Orders Tech Support - FTEs System Administration - Work Orders Tech Support - FTEs Svstem Administration - Work Orders CUPERTINO Unallowable Costs N/A N/A N/A 101 Page COST ALLOCATION PLAN STUDY INTRODUCTION Research including survey work was conducted to identify allowable general fund costs and a method to allocate these costs to special revenue and enterprise funds. Costs related to the Internal Service Funds were not spread because costs for these services are already billed out to programs. Also it is anticipated that allocation to Capital Funds will begin in FY15 as part of a two year budget revision plan. The Guide for State, Local and Indian Tribal Governments regarding Cost Principles and Procedures for Developing Cost Allocation Plans and Indirect Cost Rates for Agreements with the Federal Government and the Handbook of Cost Plan Procedures for California Counties from the State Controller were reviewed. Cost Allocation plans for the cities of Bainbridge Island, Washington and Houston, Texas were reviewed and lastly the 10 survey cities within Santa Clara County were surveyed to identify opportunities for benchmarking. RESEARCH /SURVEY RESULTS Based on the research and survey data, the most common way of spreading general fund costs for a majority of the divisions of the general fund is based on full time equivalent (FTEs) or based on the operating costs. For City Council, City Attorney, Accounting, Human Resources and IT there exist other mechanisms to spread costs that are summarized in the chart on the following page. To understand the impacts of spreading costs by FTE or operating costs or a combination of the two, both were reviewed and the table on the following page summarizes the spread of FTEs and FY12 actual operating costs among the General, Special Revenue and Enterprise Fund. Total FTEs are 164.75, FTEs associated with ISF funds (10.25) are removed since they will not be spread bringing total FTES to 154.5. Fiscal Year 2011 -12 year end actual expenditures were $101.4 mil, expenditures excluded from this totaled $67.2 and were related to ISFs, Law Enforcement Contract, debt service, non - departmental budgets and transfers out, bringing total operating costs to $34.3 mil. III Page Full Time Equivalents (FTEs) by Fund Special Revc 9.5! 6% Enterprise Fund in r; FY 2011 -12 Year End Actual Operating Costs by Fund (In Millions) Special Revenue Fund $2.80 8% Enterprise Fund $5.90 17% Fund 45 General Fund $25.60 75% 121 Page City of Cupertino General Fund Cost Allocation Study Survey Results - Methodologies CUPERTINO Department Service Cost Allocation Methodology Unallowable Costs Budget & Financial- Operating Costs Accounting, Financial Reporting, Accounts Payable- # of AP Transactions Accounting and Budgeting and Payroll Cashiering - # of Receipts Business Licenses Processing General Accounting - Operating Costs Payroll Processing - FTEs Contracts - Operating Costs City Attorney Legal Real Property - Operating Costs Litigation Public Records - # of Requests Council Support - # of City Council Meetings Public Records - Based on # City Clerk Agenda Preparation Council Support - Based on # of Agenda Election Expenses Items FTEs Lobbying Costs City Council Legislative/Policy Making Operating Costs Council Meeting Agendas Direction, Coordination and FTEs N/A City Manager Oversight Operating Costs Economic Development Business retention, expansion FTEs N/A and attraction Operating Costs Emergency Preparedness EOC, Preparedness Plans FTEs N/A Operating Costs Environmental Affairs Sustainability Initiatives and FTEs N/A Policy Operating Costs Human Resources Recruitment, Labor Relations HR Citywide Projects - FTEs N/A and Training HR Support - Dept. Estimates 131 Page Department Service Cost Allocation Methodology Unallowable Costs Provides and receives Public Affairs information from residents and Operating Cost N/A businesses about programs and services provided by the City 141 Page ANALYSIS Current Process The City of Cupertino does not currently spread general fund costs. Through Internal Service Funds the City does spread costs associated with Information Technology (IT), Workers' Compensation, Equipment, Compensated Absences and Long Term Disability and Retiree Medical. Case Study — City Manager's Office The City Manager's Office was used as a test case to model different cost allocation scenarios for allocating costs based on operating costs (OC) and FTEs. Costs were allocated based on a 50/50, 70/30 and 30/70. It's important to note that the cost allocation methodology used assumes full cost recovery and doesn't exclude capital outlays. For a model approved by the Federal Government for reimbursement capital outlays must be excluded. Capital Outlays include general purpose equipment, buildings, land special purpose equipment. The table below summarizes the impact on department revenue of the three splits: Process Expenditures Department General Fund Departm The findings discussed above were presented to the City Manager and Administrative Services and it was requested that staff work with service departments to develop their costs allocation methodologies. These methods are discussed in detail in the following section, Cost Allocation Plan: Methodologies. 151 Page Revenue $ - Contribution $ 456,361 Revenue - % Current $ 456,361 50/50 93,639 362,721 21% 70/30 74,783 381,578 16% 30/70 112,496 343,865 25% The findings discussed above were presented to the City Manager and Administrative Services and it was requested that staff work with service departments to develop their costs allocation methodologies. These methods are discussed in detail in the following section, Cost Allocation Plan: Methodologies. 151 Page COST ALLOCATION PLAN: METHODOLOGY FULL COST RECOVERY OR A -87 State guidance as listed in the background section permits full cost recovery for non - grantee departments. The Federal guidelines, however, make a distinction between costs that are allowable and those that are not. The different treatments usually give rise to the need for two cost accounting plans - 1) a Full Cost plan in which all costs incurred are shared among benefitting departments and 2) an A -87 compliant plan in which costs specifically disallowed from Federal reimbursement are removed. The Full Cost plan will be applied to budget and accounting, whereas the A -87 plan will be used only in circumstances where Federal reimbursement of allocated costs is sought. The City is not requesting overhead or indirect cost reimbursement as part of the two Federal grants it has applied for through the Bay Area Grant Program and historically has not done so, therefore it is recommended that only one full cost allocation plan be maintained. In the future should the need arise an additional plan will be developed. CLASSIFICATION OF DEPARTMENTS AND BASIS DETERMINATION A "basis" can be described as the best available answer to the question, "What drives the cost ?" It is therefore used to distribute costs on the basis of relative benefit received. The cost allocation will not result in a per unit cost of a transaction, such as processing a voucher for payment or processing a request for bid; rather, it represents an appropriate allocation of all of the costs related to providing the support service. City Manager and Administrative Services staff met to discuss departmental responsibilities and determine which departments should allocate costs. Departments were classified as "Support" and "Recipient ". Recipient departments are those receiving a benefit from a support department. Accordingly, support departments send allocations to recipient departments. Support departments may also send or receive allocations to or from other support departments. Staff then met with "support" departments to determine the cost allocation methodology to distribute costs to "recipient" departments in the most equitable and efficient manner. The amount of departmental expenses assigned to each "recipient" department was based on labor data (FTEs) when appropriate, or split evenly with prior year actual operating costs, when such practice is industry standard and more equitable than labor alone. Descriptions and detail of allocation by department are available in Cost Allocation Plan Narrative. ALLOCATED COSTS 16 1 Page All budgeted costs will be allocated with the exception of the following unallowable costs as outlined in the A -87 circular, lobbying, litigation, election expenses and business licenses. ALLOCATION BASES The bases used in the City's Costs Allocation Plan can be categorized as: • Task Specific Data • Number of FTEs • Prior Year End Operating Costs • Estimate of Data o In the absence of task - specific data, an estimate of data was used when 1) a data point that reflected a cost driver could be identified, and 2) the estimated data point was a more appropriate basis than Number of FTEs or Operating Costs. For example, the Human Resources (HR) support of departments used an estimate of time spent for each department. This was chosen rather than just the Number of FTEs because the HR work related to a department is variable based on staff turnover, promotions, additions or deletions of positions, etc., which may prove to be higher or lower for a department than it's proportionate share of FTEs. ■ Blend of items above The bases used in the plan and where they have been applied are outlined in the Cost Allocation Plan and Narratives. The table on the following page summarizes the final allocation methods to be used by "support" departments. 171 Page City of Cupertino General Fund Cost Allocation Final Service Department Methodology Summary CUPERTINO Division Department Service Cost Allocation Methodology Unallowable ole Department Use FTEs Operating Costs Councils and Commissions City Council Legislative/Policy Making N/A N/A 100% Lobbying Costs Administration City Manager Direction, Coordination and Oversight N/A 50% 50% N/A Environmental Affairs Sustainability Initiatives and Policies N/A 50% 50% N/A Economic Development Business retention, expansion and attraction N/A 50% 50% N/A City Clerk Agenda Preparation 100% N/A N/A Election Expenses City Attorney Legal 100% N/A N/A Litigation Public Affairs Public Affairs Provides and receives information from residents and businesses about programs and services N/A N/A 100% N/A provided by the City Emergency Preparedness EOC, Preparedness Plans N/A 50% 50% N/A Administrative Services Administration Direction Coordination and Oversight N/A 70% 30% N/A Finance Accounting, Financial Reporting, Business Licenses and Budgeting and Payroll N/A 50% 50% Processing Human Resources Recruitment, Labor Relations and Training 30% 70% N/A N/A 181 Page IMPLEMENTATION, NEXT STEPS AND RECOMMENDATIONS IMPLENTATION Upon approval of the Cost Allocation Plan, Finance staff will input all user charges to new accounts developed as part of the 8000 account series, Cost Allocation. In addition, revenue received as a result of these charges will be included in the corresponding "service" department program budgets as part of the 4500 account series, charges for services. For FY14 Cost Allocation sheets were developed at the same time all departments were preparing their FY14 Budgets. In FY15 it is recommended that a double step down approach be established. Using this approach Cost Allocation and ISF departments would develop their budgets first. Once these budgets are developed costs associated with them will be issued to user departments to be included as part of their budgeted appropriations. In order to ensure that "recipient" departments are not overcharged the City should develop a true up policy. This policy would ensure that only actual expenditures not budgeted expenditures are charged. In general charges for a cost allocation plan can be updated /trued up on a month, quarterly, semiannual or annual basis. RECOMMENDATIONS 1. It is recommended that the Cost Allocation Plan be approved. 2. It is recommended that the new amounts be allocated to user departments as part of the Fiscal Year 2013 -2014 Proposed Budget. 3. It is recommended that a double step down approach be established for Fiscal Year 2014 -2015 4. It is recommended that true up policy be established by Fiscal Year 2014 -2015 to ensure user departments are not overcharged. References - A Guide for State, Local and Indian Tribal Governments, Cost Principles and Procedures for Developing Cost Allocation Plans and Indirect Cost Rates for Agreements with the Federal Government, Office of Management of Budget - Handbook for Cost Allocation Plans and Internal Service Funds for Counties, State of California, State Controller's Office - Full Cost Allocation Plan for the City of Houston, Maximus Consulting - Indirect Cost Allocation Consideration for Government Entities, Government Finance Officers Association (GFOA) 191 Page - Government Accounting Standards Board (GASB) - Cost Allocation Plan City of Bainbridge Island's, MGT. of America - Survey to Campbell, Gilroy, Los Gatos, Milpitas, Morgan Hill, Mountain View, Palo Alto, Santa Clara, Saratoga and Sunnyvale 201 Page COST ALLOCATION PLAN - NARRATIVES DEPARTMENT DESCRIPTION AND ALLOCATION BASES In the department analysis that follows, departments are designated as "support" and /or "recipient". Recipient departments are those receiving a benefit from a support department. Although General Fund "support" departments can charge other General Fund "recipient" departments, for the purpose of the City's Cost Allocation Plan these charges will be reflected as the General Fund Contribution not as direct costs. For the purposes of the Cost Allocation Plan, where the first goal is to confirm that all Funds share in indirect costs appropriately, each non - General Fund program is treated as a "department ". City Council - Discussion: City Council is the legislative and policy - making branch of the City government, responsible for determining the City's policies and goals. The Council is involved in decision - making and policy - setting related to both Governmental and Proprietary Fund activities. The existence of and City Council's involvement in Proprietary Fund activities therefore has an impact on the cost of each department and fund. Allocation Determination: The City allocates Council costs to all Departments and Funds. It is standard practice among many governments to allocate Council costs on the basis of FTEs, Operating Costs, Council meeting Agenda Items, or a combination of the any of the three. The City elected to allocate Council costs using operating costs. Government costs, including those of a City Council, are not allowed for Federal awards per OMB Circular A -87, Attachment B, No. 23.a.2. Accordingly, all City Council costs would be excluded from the A -87 Cost Allocation Plan, but are appropriate for inclusion in the Full Cost Allocation Plan. 211 Page Administration - The Administration Division provides "direction, coordination, and oversight" for the City as a whole, including Proprietary Fund activities. It is comprised of separate divisions with markedly different roles and responsibilities. Accordingly, each division is separately discussed. Administration - City Manager Discussion: The City Manager department is responsible for the administration of city polices and, ultimately, the operation of all departments. Allocation Determination: The City allocates City Manager costs to all departments and funds. It is standard practice among many governments to allocate these costs based on operating costs or FTEs. The City elected to allocate these costs using both methodologies weighted equally or 50/50. Administration - City Manager - Economic Development Discussion: Economic Development is responsible for the identification and implementation of programs specifically targeted to business retention, expansion and attraction. Allocation Determination: Economic Development is a program within the City Manger's department. For consistency among programs for this department this program will be spread 50/50 by FTEs and operating costs. Administration - City Manager - Environmental Affairs Discussion: Environmental Affairs develops implements and monitors action plans for the implementation of sustainability initiatives and policies, throughout the organization and community. Allocation Determination: Environmental Affairs is a program within the City Manger's department. For consistency among programs for this department this program will be spread 50/50 by FTEs and operating costs. Administration - City Clerk Discussion: The City Clerk is responsible for managing the City's official records. This includes recording all proceedings of public meetings, maintaining records of ordinances an resolutions passed by City Council, updating the availability of current municipal code, processing insurance claims and responding to public records requests. 221 Page Allocation Determination: The City allocates City Clerk costs to all departments and funds. The amount applied to each program was based on the number of agenda items received from July 1, 2012 - March 1, 2013. Administration - City Attorney Discussion: The City Attorney acts as the City's general counsel. In addition to overseeing all litigation, the Legal division provides legal support related to contracts citywide; protects interests related to City -owned property; fulfills Public Records Requests (PRRs); and attends City Council and other public meetings. Allocation Determination: The City allocates City Attorney to all departments and funds. The amount applied to each department was based on staff estimates of time spent over the past year. Litigation - unallocable - direct costs Litigation costs are directly - attributable to specific lawsuits or other legal activity. These costs should therefore not be shared with departments or funds not involved in the litigation, and are therefore unallocable. 231 Page Administrative Services - The Administrative Services Division provides "direction, coordination, and oversight" for the City as a whole, including Proprietary Fund activities in Finance, Human Resources and Information Technology. It is comprised of separate divisions with markedly different roles and responsibilities. Accordingly, each division is separately discussed. Administrative Services - Administration Discussion: The Administration department is responsible for the administration of all programs within the Administrative Services Division. Allocation Determination: The City allocates Administration costs to all departments and funds. It is standard practice among many governments to allocate these costs based on operating costs or FTEs. The City elected to allocate these costs on using both methodologies weighted at 70 operating costs and 30 FTEs. This split was selected to reflect the amount of time spent by this department on financial or budget related items. Administrative Services -Finance Discussion: The Finance department provides support to all City departments. In addition to all accounting functions, financial reporting, and budgeting, the Finance department and serves as the primary cashier for City Hall. Allocation Determination: The City allocates Finance costs to all departments and funds. It is standard practice among many governments to allocate these costs based on operating costs and /or FTEs. The City elected to allocate these costs using both methodologies weighted equally at 50/50. Costs associated with Business Licenses are not allocated. Administrative Services - Human Resources Discussion: The Human Resources department is responsible for compliance with applicable Federal and State rules and regulations, labor relations support, employee recruitment, employee benefits administration and City -Wide training. Allocation Determination: The City allocated the Human Resources department to all departments and funds. Costs were allocated based on department use estimate and FTEs split 30/70. 241 Page COST ALLOCATION PLAN - SPREADSHEET 251Page The following Cost Allocation Plan spreadsheets show in detail the charge to be allocated to recipient departments. As previously discussed, charges to General Fund departments are funded through a General Fund Contribution. Below is brief description of various aspects of the spreadsheets to assist the reader: Department: ALL COST ALLOCATION PLANS FY14 Budget: I $ 5,554,323 Methodology: Dept Est /FTE /Operating Costs Department % Spread: 1. Service Department Name 2. Total Fiscal Year 2013 -2014 Budget (excluding allowing costs if applicable). 3. Methodology selected 4. General Fund Contribution are charges total charges and charges by methodology to other General Fund departments funded by a General Fund Contribution 5. Charges to Special Revenue Funds are total charges and charges by methodology to Special Revenue Fund departments 6. Charges to Enterprise Funds are total charges and charges by methodology to Enterprise Fund departments 7. Charges to Internal Service Funds are total charges and charges by methodology to Internal Service Fund departments 8. Department Spread if applicable will show the % of the total budget charged by methodology 9. The line following department spread details the methodology used 261 Page Total All Total Dept Est Total FTEs Total Opr Costs General Fund Contribution 4,521,671 1,547,905 11351,747 1,622,019 Charges to Special Revenue Funds: 317,237 78,312 103,966 134,959 Charges to Enterprise Funds: 586,177 91,111 109,167 385,899 Charges to Internal Service Funds: 129,246 12,813 116,433 - Total Department Revenue to General Fund $ 1,032,660 $ 182,236 $ 329,566 $ 520,858 Department % Spread: 1. Service Department Name 2. Total Fiscal Year 2013 -2014 Budget (excluding allowing costs if applicable). 3. Methodology selected 4. General Fund Contribution are charges total charges and charges by methodology to other General Fund departments funded by a General Fund Contribution 5. Charges to Special Revenue Funds are total charges and charges by methodology to Special Revenue Fund departments 6. Charges to Enterprise Funds are total charges and charges by methodology to Enterprise Fund departments 7. Charges to Internal Service Funds are total charges and charges by methodology to Internal Service Fund departments 8. Department Spread if applicable will show the % of the total budget charged by methodology 9. The line following department spread details the methodology used 261 Page Department: ALL COST ALLOCATION PLANS Department % Spread: FY14 Budget: $ 5,554,323 Methodology: Dept Est /FTE /Operating Costs FTE Spread Opr Costs Total All Total Dept Est Total FTEs Total Opr Costs General Fund Contribution 4,521,671 1,547,905 1,351,747 1,622,019 Charges to Special Revenue Funds: 317,237 78,312 103,966 134,959 Charges to Enterprise Funds: 586,177 91,111 109,167 385,899 Charges to Internal Service Funds: 129,246 12,813 116,433 5,198 Total Department Revenue to General Fund $ 1,032,660 $ 182,236 $ 329,566 $ 520,858 27 Department % Spread: Dept Estimates FTE Spread Opr Costs 1,681,310 2,142,876 1,730,141 Estimate $ Estimate % FTE $ FTE % Budget $ Budget 110 1000 City Council 0% 216,710 0.3% 5,198 0.81% 14,139 110 1031 Telecommunications Commission 0% - 0.1% 1,040 0.05% 1,178 110 1040 Library Commission 0% 0.0% 521 0.02% 447 110 1042 Fine Arts Commission 0% 0.1% 1,040 0.08% 1,790 110 1050 Public Safety Commission 0% 0.0% - 0.02% 339 110 1055 Bicycle and Pedestrian 0% 0.0% - 0.00% 19 110 1060 Recreation Commission 0% 0.1% 1,040 0.03% 711 110 1065 Teen Commission 0% 0.2% 2,600 0.05% 1,055 110 1070 Planning Commission 0% 0.3% 4,367 0.28% 6,343 110 1075 Housing Commission 0% - 0.0% 521 0.01% 254 TOTAL COUNCILS & COMMISSIONS 0% 216,710 1.0% 16,327 1.35% 26,275 110 1200 City Manager 0% 188,035 1.5% 21,360 1.06% 20,140 110 1210 Environmental Affairs 0% - 0.6% 5,855 0.54% 11,491 110 1220 Economic Development 0% 50,136 0.0% 9,907 1.26% 5,394 110 1250 City Clerk 0% 30,082 1.8% 31,191 0.39% 28,125 110 1251 Duplicating and Postage 0% - 0.4% 6,238 0.71% 8,726 110 1252 Elections 0% 0.0% - 0.25% 15,935 110 1300 City Manager Discretionary Fund 0% - 0.4% - 0.03% 656 TOTAL CITY MANAGER 0% 268,253 4.70% 74,551 4.24% 90,467 110 1500 LEGALSERVICES 0% 24,557 1.8% 31,191 1.81% 49,255 TOTAL CITY ATTORNEY 0% 24,557 1.82% 31,191 1.81% 49,255 110 2110 Code Enforcement 0% - 1.2% 20,794 1.35% 30,215 TOTAL LAW ENFORCEMENT 0.00 - 1.21% 20,794 1.35% 30,215 110 3300 Public Affairs 0% 32,298 1.1% 18,714 0.77% 14,595 110 3310 Community Outreach 0% - 0.5% 7,798 0.23% 5,108 110 3320 Disaster Preparedness 0% 0.0% - 0.42% 8,970 110 3330 Neighborhood Watch 0% 0.0% - 0.11% 2,415 110 3400 Cupertino Scene 0% 0.2% 3,638 0.36% 8,076 110 3502 Public Access Support 0% - 1.5% - 0.18% 3,962 615 3500 Government Channel 0% 5,338 0.0% 6,238 0.00% - 615 3501 Gov't Channel -- Special Project 0% - 0.6% 9,877 0.00% 615 3600 City Web Site 0% 5,338 0.4% 26,512 0.65% - TOTAL PUBLIC & ENVIRON AFFAIRS 0% 42,974 4.25% 72,777 2.72% 43,126 110 4000 Administration 0% 215,601 1.6% 23,916 1.13% 22,405 110 4040 Library Service 0% - 0.0% - 0.98% 21,823 110 4100 Accounting 0% 83,467 2.7% 33,652 2.16% 37,756 110 4110 Business Licenses 0% - 0.3% 5,198 0.18% 4,033 110 4510 Human Resources 0% 110,949 1.8% 22,436 1.39% 31,042 110 4511 HUMAN RESOURCE LITIGATIO 0% - 0.0% - 0.40% - 110 4540 Insurance Administration 0% 0.1% 1,561 0.67% 15,057 610 4800 Operations 0% 2.4% 41,586 0.00% - 620 4550 Claims 0% 0.1% 2,080 0.00% 641 4570 Disability Claims 0% 0.0% - 0.00% 641 4571 Leave Payouts 0% 0.0% 0.00% 642 4512 Insurance 0% - 0.0% - 0.00% TOTAL ADMINISTRATIVE SERVICES 0% 410,017 9.10% 130,429 6.91% 132,116 110 6010 Leadership 95014 0% 13,079 0.0% 521 0.05% 1,189 110 6100 Recreation Administration 0% 50,136 1.2% 20,794 1.15% 25,844 27 Department: ALL COST ALLOCATION PLANS Department % Spread: FY14 Budget: $ 5,554,323 Methodology: Dept Est /FTE /Operating Costs FTE Spread lm� •. Total All Total Dept Est Total FTEs Total Opr Costs General Fund Contribution 4,521,671 1,547,905 1,351,747 1,622,019 Charges to Special Revenue Funds: 317,237 78,312 103,966 134,959 Charges to Enterprise Funds: 586,177 91,111 109,167 385,899 Charges to Internal Service Funds: 129,246 12,813 116,433 6220 Blackberry Farm Picnic Area Total Department Revenue to General Fund $ 1,032,660 $ 182,236 $ 329,566 $ 520,858 281 Page Department % Spread: j;ept Estimates FTE Spread lm� •. 1,681,310 2,142,876 1,730,141 % Estimate $ Estimate % FTE $ FTE % Budget $ Budget 110 6200 Supervision 0% - 2.7% 45,953 1.61% 35,971 110 6220 Blackberry Farm Picnic Area 0% 48,394 1.4% 23,393 1.83% 41,028 110 6230 Community Hall Operation 0% - 0.5% 9,356 0.11% 2,491 110 6248 Cultural Programs 0% 0.2% 3,431 0.55% 12,215 110 6265 Quinlan Community Center 0% 1.2% 20,275 1.11% 24,874 110 6300 Administration 0% 0.3% 5,198 0.95% 21,180 110 6342 Youth Programs 0% 0.1% 2,080 0.07% 1,569 110 6343 Teen Programs 0% 0.1% 2,080 0.01% 114 110 6344 Teen Center 0% 0.2% 3,638 0.17% 3,711 110 6347 Nature Programs 0% 0.7% 11,229 0.33% 7,394 110 6400 Supervision 0% 0.4% 7,278 0.82% 18,368 110 6445 Creekside Park 0% 0.0% - 0.01% 232 110 6460 Monta Vista Recreation Center 0% 0.0% - 0.01% 157 110 6500 Senior Adult Programs 0% 2.9% 49,176 1.64% 36,652 110 6529 Senior Center Case Manager 0% 0.4% 7,174 0.28% 6,303 110 6549 Senior Adult Recreation 0% 1.0% 16,427 1.90% 42,488 110 6660 Blue Pheasant Restaurant 0% - 0.0% - 0.01% 285 560 6440 Golf Course 0% 1,335 0.8% 12,996 1.34% 30,080 570 6450 Sports Center 0% 1,335 1.4% 23,393 4.66% 104,306 580 6349 Cultural, Youth and Teen Programs 0% 45,857 1.4% 23,393 3.56% 79,597 580 6449 Sports Physical Recreation 0% 36,178 1.1% 18,714 2.24% 50,054 TOTAL RECREATION 0% 196,314 17.89% 306,499 24.41% 546,102 110 7200 Planning Administration 0% 174,690 0.9% 17,259 0.76% 17,010 110 7301 Current Planning 0% - 4.7% 81,200 2.60% 58,233 110 7302 Mid and Long Range Planning 0% 0.6% 10,709 0.54% 12,184 110 7305 Annexation 0% 0.0% - 0.00% 3,133 110 7406 Human Service Grants 0% 0.0% - 0.11% 2,407 110 7501 General Building 0% 3.4% 57,701 2.71% 60,563 110 7502 Construction Plan Checking 0% - 1.0% 17,155 1.29% 28,776 110 7503 Building Code Enforcement 0% 50,136 3.1% 52,502 1.76% 39,425 110 7506 MUNI CODE ENFORCEMENT 0% - 1.0% 17,155 0.63% 14,102 250 7304 Successor Agency 0% - 0.0% - 1.17% - 260 7401 General Administration 0% 25,392 0.3% 4,471 0.24% 5,300 260 7403 Affordable Housing 0% 20,054 0.0% - 2.09% 46,798 260 7404 Public Service Grants 0% - 0.0% 0.24% - 265 7405 Below Market Rate Housing 0% - 0.2% - 0.52% - TOTAL COMMUNITY DEVELOPMENT 0% 270,272 15.07% 258,152 15.33% 287,931 110 8001 Public Works Administration 0% 183,793 1.8% 31,191 1.08% 24,259 110 8005 Environmental Management 0% 10,027 0.2% 2,600 0.32% 7,104 110 8101 Engineering Design 0% - 3.7% 63,940 3.15% 70,500 110 8102 Inspection Service 0% 0.6% 10,397 0.44% 9,888 110 8201 Public Works Supervision 0% 1.2% 20,794 2.46% 55,012 110 8302 McClellan Ranch Park 0% 0.2% 3,118 0.16% 3,633 110 8303 Memorial Park 0% 1.7% 29,631 1.53% 34,247 110 8312 School Site Maintenance 0% - 2.4% 40,547 1.70% 38,053 110 8314 Neighborhood Parks 0% 27,100 4.9% 83,174 3.42% 76,418 110 8315 Sports Fields /Jollyman /Creekside 0% - 1.7% 29,110 1.37% 30,730 110 8321 Civic Center Maintenance 0% 0.5% 9,356 0.47% 10,617 110 8401 Storm Drain Maintenance 0% 0.8% 13,516 0.12% 2,652 110 8402 Street Cleaning 0% 0.2% - 0.20% - 110 8406 Graffiti Removal 0% - 0.2% - 0.14% - 110 8407 Overpasses & Medians Maintenance 0% 17,422 3.6% 61,341 3.35% 75,010 110 8408 Street Trees Maintenance 1 0% 21,293 1 3.9% 66,539 1 2.18% 48,793 281 Page Department: ALL COST ALLOCATION PLANS Department % Spread: FY14 Budget: $ 5,554,323 Methodology: Dept Est /FTE /Operating Costs FTE Spread •. Total All Total Dept Est Total FTEs Total Opr Costs General Fund Contribution 4,521,671 1,547,905 1,351,747 1,622,019 Charges to Special Revenue Funds: 317,237 78,312 103,966 134,959 Charges to Enterprise Funds: 586,177 91,111 109,167 385,899 Charges to Internal Service Funds: 129,246 12,813 116,433 8501 City Hall Total Department Revenue to General Fund $ 1,032,660 $ 182,236 $ 329,566 $ 520,858 29 Department % Spread: j;ept Estimates FTE Spread •. 1,681,310 2,142,876 1,730,141 Estimate $ Estimate % FTE $ FTE % Budget $ Budget 110 8409 Elmwood Program 0% 1.9% 32,229 0.69% 15,424 110 8501 City Hall 0% 0.8% 13,516 1.20% 26,841 110 8502 Library 0% 0.5% 8,317 0.81% 18,179 110 8503 Service Center 0% 0.5% 8,317 0.93% 20,807 110 8504 Quinlan Community Center 0% 0.5% 8,317 0.99% 22,063 110 8505 Senior Center 0% 0.5% 8,317 0.59% 13,217 110 8506 McClellan Ranch 0% 0.2% 4,158 0.17% 3,899 110 8507 Monta Vista 0% 0.2% 4,158 0.31% 6,910 110 8508 Wilson 0% 0.1% 2,080 0.10% 2,315 110 8509 Portal 0% 0.1% 1,040 0.07% 1,556 110 8511 Creekside 0% 0.1% 2,080 0.12% 2,775 110 8512 Community Hall 0% 0.3% 5,198 1.04% 23,271 110 8513 Teen Center 0% 0.1% 1,040 0.09% 2,034 110 8516 BBF picnic facilities 0% 0.0% - 0.12% 2,747 110 8601 Traffic Engineering 0% 1.1% 19,234 1.18% 26,310 110 8602 Traffic Signal Maintenance 0% 1.2% 20,794 1.49% 33,427 110 8830 Street Lighting 0% 0.2% 3,638 0.69% 15,518 110 8850 Service Center Operations 0% - 0.2% 2,600 0.38% 8,458 230 8004 Non Point Source 0% 3,203 0.9% 22,561 1.06% 31,474 270 8403 Sidewalk, Curb and Gutter Maint 0% 13,230 0.5% 8,838 0.35% 7,781 270 8404 Street Pavement Maintenance 0% 3,203 1.9% 32,748 0.65% 14,472 270 8405 Street Signs /Markings 0% 13,230 2.1% 35,348 1.30% 29,134 520 8003 Solid Waste & Recycling 0% 3,203 1.3% 22,874 4.57% 102,262 570 8510 Maintenance 0% 3,203 0.5% 7,797 0.88% 19,600 630 8840 Equipment Maintenance 0% 2,137 1.8% 30,140 0.00% - TOTAL PUBLIC WORKS 0% 301,044 44.99% 770,593 41.89% 937,390 TOTAL BUDGET 0% 1,730,141 100% 1,681,313 100% 2,142,877 29 Department: CITY COUNCIL FY14 Budget: $ 466,007 Methodology: Dept Est /FTE /Operating Costs General Fund Contribution Charges to Special Revenue Funds: Charges to Enterprise Funds: Total All Total Dept Est 353,114 29,253 83,639 Tota I FTEs Total Op r Costs 353,114 29,253 83,639 Charges to Internal Service Funds: - - Total Department Revenue to General Fund $ 112,892 $ $ $ 112,892 30 Department % Spread: 0% 0%1 100% Opr Costs 466,007 Estimate $ Estimate % FTE $ FTE % Budget $ Budget 110 1000 City Council 0% 0.0% 0.00% - 110 1031 Telecommunications Commission 0% 0.1% 0.05% 255 110 1040 Library Commission 0% 0.0% 0.02% 97 110 1042 Fine Arts Commission 0% 0.1% 0.08% 388 110 1050 Public Safety Commission 0% 0.0% 0.02% 73 110 1055 Bicycle and Pedestrian 0% 0.0% 0.00% 4 110 1060 Recreation Commission 0% 0.1% 0.03% 154 110 1065 Teen Commission 0% 0.2% 0.05% 229 110 1070 Planning Commission 0% 0.3% 0.30% 1,375 110 1075 Housing Commission 0% 0.0% 0.01% 55 TOTAL COUNCILS & COMMISSIONS 0% 0.7% 0.56% 2,630 110 1200 City Manager 0% 1.6% 1.11% 5,153 110 1210 Environmental Affairs 0% 0.4% 0.56% 2,618 110 1220 Economic Development 0% 0.6% 0.26% 1,214 110 1250 City Clerk 0% 1.8% 1.31% 6,096 110 1251 Duplicating and Postage 0% 0.4% 0.41% 1,891 110 1252 Elections 0% 0.0% 0.74% 3,454 110 1300 City Manager Discretionary Fund 0% 0.0% 0.03% 143 TOTAL CITY MANAGER 0% 4.72% 4.41% 20,569 110 1500 LEGALSERVICES 0% 1.8% 2.29% 10,676 TOTAL CITY ATTORNEY 0% 1.83% 2.29% 10,676 110 2110 Code Enforcement 0% 1.2% 1.41% 6,549 TOTAL LAW ENFORCEMENT 0.00 1.22% 1.41% 6,549 110 3300 Public Affairs 0% 1.1% 0.80% 3,745 110 3310 Community Outreach 0% 0.5% 0.24% 1,107 110 3320 Disaster Preparedness 0% 0.0% 0.44% 2,052 110 3330 Neighborhood Watch 0% 0.0% 0.11% 524 110 3400 Cupertino Scene 0% 0.2% 0.38% 1,750 110 3502 Public Access Support 0% 0.0% 0.18% 859 615 3500 Government Channel 0% 1.6% 0.00% - 615 3501 Gov't Channel -- Special Project 0% 0.4% 0.00% 615 3600 City Web Site 0% 0.6% 0.00% - TOTAL PUBLIC & ENVIRON AFFAIRS 0% 4.26% 2.15% 10,037 110 4000 Administration 0% 1.6% 1.18% 5,496 110 4040 Library Service 0% 0.0% 1.01% 4,730 110 4100 Accounting 0% 2.7% 2.25% 10,500 110 4110 Business Licenses 0% 0.3% 0.19% 874 110 4510 Human Resources 0% 1.8% 1.44% 6,728 110 4511 HUMAN RESOURCE LITIGATIO 0% 0.0% 0.00% - 110 4540 Insurance Administration 0% 0.1% 0.70% 3,264 610 4800 Operations 0% 2.4% 0.00% - 620 4550 Claims 0% 0.1% 0.00% 641 4570 Disability Claims 0% 0.0% 0.00% 641 4571 Leave Payouts 0% 0.0% 0.00% 642 4512 Insurance 0% 0.0% 0.00% - TOTAL ADMINISTRATIVE SERVICES 0% 9.13% 6.78% 31,592 110 6010 Leadership 95014 0% 0.0% 0.06% 258 110 6100 Recreation Administration 0% 1.2% 1.20% 5,602 30 Department: CITY COUNCIL FY14 Budget: $ 466,007 Methodology: Dept Est /FTE /Operating Costs Total All Total Dept Est Total FTEs Total Opr Costs General Fund Contribution 353,114 353,114 Charges to Special Revenue Funds: 29,253 29,253 Charges to Enterprise Funds: 83,639 83,639 Charges to Internal Service Funds: - - Total Department Revenue to General Fund $ 112,892 $ $ $ 112,892 31 1 Page Department % Spread: 0% 0%1 100% Estimates FTE Spread Opr Costs ,----�pt 466,007 % Estimate $ Estimate % FTE $ FTE % Budget $ Budget 0% 2.7% 1.67% 7,797 110 6200 Supervision 110 6220 Blackberry Farm Picnic Area 0% 1.4% 1.91% 8,893 110 6230 Community Hall Operation 0% 0.5% 0.12% 540 110 6248 Cultural Programs 0% 0.2% 0.57% 2,648 110 6265 Quinlan Community Center 0% 1.2% 1.16% 5,392 110 6300 Administration 0% 0.3% 0.99% 4,591 110 6342 Youth Programs 0% 0.1% 0.07% 340 110 6343 Teen Programs 0% 0.1% 0.01% 25 110 6344 Teen Center 0% 0.2% 0.17% 804 110 6347 Nature Programs 0% 0.7% 0.34% 1,603 110 6400 Supervision 0% 0.4% 0.85% 3,981 110 6445 Creekside Park 0% 0.0% 0.01% 50 110 6460 Monta Vista Recreation Center 0% 0.0% 0.01% 34 110 6500 Senior Adult Programs 0% 2.9% 1.70% 7,944 110 6529 Senior Center Case Manager 0% 0.4% 0.29% 1,366 110 6549 Senior Adult Recreation 0% 1.0% 1.98% 9,209 110 6660 Blue Pheasant Restaurant 0% 0.0% 0.01% 62 560 6440 Golf Course 0% 0.8% 1.40% 6,520 570 6450 Sports Center 0% 1.4% 4.85% 22,608 580 6349 Cultural, Youth and Teen Programs 0% 1.4% 3.70% 17,252 580 6449 Sports Physical Recreation 0% 1.1% 2.33% 10,849 TOTAL RECREATION 0% 17.95% 25.40% 118,368 110 7200 Planning Administration 0% 1.0% 0.79% 3,687 110 7301 Current Planning 0% 4.8% 2.71% 12,622 110 7302 Mid and Long Range Planning 0% 0.6% 0.57% 2,641 110 7305 Annexation 0% 0.0% 0.15% 679 110 7406 Human Service Grants 0% 0.0% 0.11% 522 110 7501 General Building 0% 3.4% 2.82% 13,127 110 7502 Construction Plan Checking 0% 1.0% 1.34% 6,237 110 7503 Building Code Enforcement 0% 3.1% 1.83% 8,545 110 7506 MUNI CODE ENFORCEMENT 0% 1.0% 0.66% 3,057 250 7304 Successor Agency 0% 0.0% 0.00% - 260 7401 General Administration 0% 0.3% 0.25% 1,149 260 7403 Affordable Housing 0% 0.0% 2.18% 10,144 260 7404 Public Service Grants 0% 0.0% 0.00% - 265 7405 Below Market Rate Housing 0% 0.0% 0.00% - TOTAL COMMUNITY DEVELOPMENT 0% 15.12% 13.39% 62,410 110 8001 Public Works Administration 0% 1.8% 1.13% 5,258 110 8005 Environmental Management 0% 0.2% 0.33% 1,540 110 8101 Engineering Design 0% 3.7% 3.28% 15,281 110 8102 Inspection Service 0% 0.6% 0.46% 2,143 110 8201 Public Works Supervision 0% 1.2% 2.56% 11,924 110 8302 McClellan Ranch Park 0% 0.2% 0.17% 787 110 8303 Memorial Park 0% 1.7% 1.59% 7,423 110 8312 School Site Maintenance 0% 2.4% 1.77% 8,248 110 8314 Neighborhood Parks 0% 4.9% 3.55% 16,564 110 8315 Sports Fields /Jollyman /Creekside 0% 1.7% 1.43% 6,661 110 8321 Civic Center Maintenance 0% 0.5% 0.49% 2,301 110 8401 Storm Drain Maintenance 0% 0.8% 0.12% 575 110 8402 Street Cleaning 0% 0.0% 0.00% - 110 8406 Graffiti Removal 0% 0.0% 0.00% - 110 8407 Overpasses & Medians Maintenance 0% 3.6% 3.49% 16,258 110 8408 Street Trees Maintenance 0% 3.9% 2.27% 10,576 31 1 Page Department: CITY COUNCIL FY14 Budget: $ 466,007 Methodology: Dept Est /FTE /Operating Costs Total All Total Dept Est Total FTEs Total Opr Costs General Fund Contribution 353,114 353,114 Charges to Special Revenue Funds: 29,253 29,253 Charges to Enterprise Funds: 83,639 83,639 Charges to Internal Service Funds: - - Total Department Revenue to General Fund $ 112,892 $ $ $ 112,892 32 Department % Spread: 0% 0%1 100% Estimates FTE Spread Opr Costs ,----�pt 466,007 % Estimate $ Estimate % FTE $ FTE % Budget $ Budget 110 8409 Elmwood Program 0% 1.9% 0.72% 3,343 110 8501 City Hall 0% 0.8% 1.25% 5,818 110 8502 Library 0% 0.5% 0.85% 3,940 110 8503 Service Center 0% 0.5% 0.97% 4,510 110 8504 Quinlan Community Center 0% 0.5% 1.03% 4,782 110 8505 Senior Center 0% 0.5% 0.61% 2,865 110 8506 McClellan Ranch 0% 0.2% 0.18% 845 110 8507 Monta Vista 0% 0.2% 0.32% 1,498 110 8508 Wilson 0% 0.1% 0.11% 502 110 8509 Portal 0% 0.1% 0.07% 337 110 8511 Creekside 0% 0.1% 0.13% 602 110 8512 Community Hall 0% 0.3% 1.08% 5,044 110 8513 Teen Center 0% 0.1% 0.09% 441 110 8516 BBF picnic facilities 0% 0.0% 0.13% 595 110 8601 Traffic Engineering 0% 1.1% 1.22% 5,703 110 8602 Traffic Signal Maintenance 0% 1.2% 1.55% 7,245 110 8830 Street Lighting 0% 0.2% 0.72% 3,363 110 8850 Service Center Operations 0% 0.2% 0.39% 1,833 230 8004 Non Point Source 0% 1.3% 1.46% 6,822 270 8403 Sidewalk, Curb and Gutter Maint 0% 0.5% 0.36% 1,687 270 8404 Street Pavement Maintenance 0% 1.9% 0.67% 3,136 270 8405 Street Signs /Markings 0% 2.1% 1.36% 6,315 520 8003 Solid Waste & Recycling 0% 1.3% 4.76% 22,164 570 8510 Maintenance 0% 0.5% 0.91% 4,246 630 8840 Equipment Maintenance 0% 1.8% 0.00% - TOTAL PUBLIC WORKS 0% 45.13% 43.60% 203,175 TOTAL BUDGET 0% 100% 100% 466,006 32 Department: CITY MANAGER Department % Spread: 0%1 FY14 Budget: $ 655,429 50% Methodology: Dept Est /FTE /Operating Costs FTE Spread Opr Costs Total All Total Dept Est Total FTEs Total Opr Costs General Fund Contribution 516,929 268,814 248,115 Charges to Special Revenue Funds: 40,829 20,203 20,626 Charges to Enterprise Funds: 80,192 21,215 58,977 Charges to Internal Service Funds: 17,476 17,476 - Total Department Revenue to General Fund $ 138,497 $ $ 58,894 $ 79,603 33 Department % Spread: 0%1 50% 50% FTE Spread Opr Costs 327,715 327,715 - Estimate $ Estimate % FTE $ FTE % Budget $ Budget 110 1000 City Council 0% 0.3% 1,010 0.84% 2,759 110 1031 Telecommunications Commission 0% 0.1% 202 0.05% 180 110 1040 Library Commission 0% 0.0% 101 0.02% 68 110 1042 Fine Arts Commission 0% 0.1% 202 0.08% 274 110 1050 Public Safety Commission 0% 0.0% - 0.02% 52 110 1055 Bicycle and Pedestrian 0% 0.0% - 0.00% 3 110 1060 Recreation Commission 0% 0.1% 202 0.03% 109 110 1065 Teen Commission 0% 0.2% 505 0.05% 161 110 1070 Planning Commission 0% 0.3% 849 0.30% 969 110 1075 Housing Commission 0% 0.0% 101 0.01% 39 TOTAL COUNCILS & COMMISSIONS 0% 1.0% 3,172 1.41% 4,614 110 1200 City Manager 0% 0.0% - 0.00% - 110 1210 Environmental Affairs 0% 0.4% 1,212 0.56% 1,846 110 1220 Economic Development 0% 0.6% 2,020 0.26% 856 110 1250 City Clerk 0% 1.8% 6,061 1.31% 4,298 110 1251 Duplicating and Postage 0% 0.4% 1,212 0.41% 1,334 110 1252 Elections 0% 0.0% - 0.74% 2,436 110 1300 City Manager Discretionary Fund 0% 0.0% - 0.03% 100 TOTAL CITY MANAGER 0% 3.21% 10,505 3.32% 10,870 110 1500 LEGAL SERVICES 0% 1.8% 6,061 2.30% 7,528 TOTAL CITY ATTORNEY 0% 1.85% 6,061 2.30% 7,528 110 2110 Code Enforcement 0% 1.2% 4,041 1.41% 4,618 TOTAL LAW ENFORCEMENT 0.00 1.23% 4,041 1.41% 4,618 110 3300 Public Affairs 0% 1.1% 3,637 0.81% 2,641 110 3310 Community Outreach 0% 0.5% 1,515 0.24% 781 110 3320 Disaster Preparedness 0% 0.0% - 0.44% 1,447 110 3330 Neighborhood Watch 0% 0.0% - 0.11% 369 110 3400 Cupertino Scene 0% 0.2% 707 0.38% 1,234 110 3502 Public Access Support 0% 0.0% - 0.18% 606 615 3500 Government Channel 0% 1.6% 5,152 0.00% - 615 3501 Gov't Channel -- Special Project 0% 0.4% 1,212 0.00% 615 3600 City Web Site 0% 0.6% 1,919 0.00% - TOTAL PUBLIC & ENVIRON AFFAIRS 0% 4.32% 14,142 2.16% 7,078 110 4000 Administration 0% 1.7% 5,455 1.18% 3,875 110 4040 Library Service 0% 0.0% - 1.02% 3,335 110 4100 Accounting 0% 2.8% 9,092 2.26% 7,404 110 4110 Business Licenses 0% 0.3% 1,010 0.19% 616 110 4510 Human Resources 0% 1.8% 5,960 1.45% 4,744 110 4511 HUMAN RESOURCE LITIGATIO 0% 0.0% - 0.00% - 110 4540 Insurance Administration 0% 0.1% 303 0.70% 2,301 610 4800 Operations 0% 2.5% 8,082 0.00% - 620 4550 Claims 0% 0.1% 404 0.00% 641 4570 Disability Claims 0% 0.0% - 0.00% 641 4571 Leave Payouts 0% 0.0% 0.00% 642 4512 Insurance 0% 0.0% - 0.00% - TOTAL ADMINISTRATIVE SERVICES 0% 9.25% 30,306 6.80% 22,275 110 6010 Leadership 95014 0% 0.0% 101 0.06% 182 110 6100 Recreation Administration 0% 1.2% 4,041 1.21% 3,950 33 Department: CITY MANAGER Department % Spread: 0%1 FY14 Budget: $ 655,429 50% Methodology: Dept Est /FTE /Operating Costs Estimates FTE Spread Opr Costs Total All Total Dept Est Total FTEs Total Opr Costs General Fund Contribution 516,929 268,814 248,115 Charges to Special Revenue Funds: 40,829 20,203 20,626 Charges to Enterprise Funds: 80,192 21,215 58,977 Charges to Internal Service Funds: 17,476 17,476 - Total Department Revenue to General Fund $ 138,497 $ $ 58,894 $ 79,603 341 Page Department % Spread: 0%1 50% 50% Estimates FTE Spread Opr Costs ,----�pt 327,715 327,715 % Estimate $ Estimate % FTE $ FTE % Budget $ Budget 0% 2.7% 8,930 1.68% 5,498 110 6200 Supervision 110 6220 Blackberry Farm Picnic Area 0% 1.4% 4,546 1.91% 6,270 110 6230 Community Hall Operation 0% 0.6% 1,818 0.12% 381 110 6248 Cultural Programs 0% 0.2% 667 0.57% 1,867 110 6265 Quinlan Community Center 0% 1.2% 3,940 1.16% 3,802 110 6300 Administration 0% 0.3% 1,010 0.99% 3,237 110 6342 Youth Programs 0% 0.1% 404 0.07% 240 110 6343 Teen Programs 0% 0.1% 404 0.01% 17 110 6344 Teen Center 0% 0.2% 707 0.17% 567 110 6347 Nature Programs 0% 0.7% 2,182 0.34% 1,130 110 6400 Supervision 0% 0.4% 1,414 0.86% 2,807 110 6445 Creekside Park 0% 0.0% - 0.01% 36 110 6460 Monta Vista Recreation Center 0% 0.0% - 0.01% 24 110 6500 Senior Adult Programs 0% 2.9% 9,557 1.71% 5,602 110 6529 Senior Center Case Manager 0% 0.4% 1,394 0.29% 963 110 6549 Senior Adult Recreation 0% 1.0% 3,192 1.98% 6,494 110 6660 Blue Pheasant Restaurant 0% 0.0% - 0.01% 43 560 6440 Golf Course 0% 0.8% 2,526 1.40% 4,597 570 6450 Sports Center 0% 1.4% 4,546 4.86% 15,942 580 6349 Cultural, Youth and Teen Programs 0% 1.4% 4,546 3.71% 12,165 580 6449 Sports Physical Recreation 0% 1.1% 3,637 2.33% 7,650 TOTAL RECREATION 0% 18.18% 59,562 25.47% 83,464 110 7200 Planning Administration 0% 1.0% 3,354 0.79% 2,600 110 7301 Current Planning 0% 4.8% 15,780 2.72% 8,900 110 7302 Mid and Long Range Planning 0% 0.6% 2,081 0.57% 1,862 110 7305 Annexation 0% 0.0% - 0.15% 479 110 7406 Human Service Grants 0% 0.0% - 0.11% 368 110 7501 General Building 0% 3.4% 11,213 2.82% 9,256 110 7502 Construction Plan Checking 0% 1.0% 3,334 1.34% 4,398 110 7503 Building Code Enforcement 0% 3.1% 10,203 1.84% 6,026 110 7506 MUNI CODE ENFORCEMENT 0% 1.0% 3,334 0.66% 2,155 250 7304 Successor Agency 0% 0.0% - 0.00% - 260 7401 General Administration 0% 0.3% 869 0.25% 810 260 7403 Affordable Housing 0% 0.0% - 2.18% 7,152 260 7404 Public Service Grants 0% 0.0% 0.00% - 265 7405 Below Market Rate Housing 0% 0.0% - 0.00% - TOTAL COMMUNITY DEVELOPMENT 0% 15.31% 50,168 13.43% 44,006 110 8001 Public Works Administration 0% 1.8% 6,061 1.13% 3,708 110 8005 Environmental Management 0% 0.2% 505 0.33% 1,086 110 8101 Engineering Design 0% 3.8% 12,426 3.29% 10,775 110 8102 Inspection Service 0% 0.6% 2,020 0.46% 1,511 110 8201 Public Works Supervision 0% 1.2% 4,041 2.57% 8,408 110 8302 McClellan Ranch Park 0% 0.2% 606 0.17% 555 110 8303 Memorial Park 0% 1.8% 5,758 1.60% 5,234 110 8312 School Site Maintenance 0% 2.4% 7,880 1.77% 5,816 110 8314 Neighborhood Parks 0% 4.9% 16,164 3.56% 11,679 110 8315 Sports Fields /Jollyman /Creekside 0% 1.7% 5,657 1.43% 4,697 110 8321 Civic Center Maintenance 0% 0.6% 1,818 0.50% 1,623 110 8401 Storm Drain Maintenance 0% 0.8% 2,627 0.12% 405 110 8402 Street Cleaning 0% 0.0% - 0.00% - 110 8406 Graffiti Removal 0% 0.0% - 0.00% - 110 8407 Overpasses & Medians Maintenance 0% 3.6% 11,921 3.50% 11,464 110 8408 Street Trees Maintenance 0% 3.9% 12,931 2.28% 7,457 341 Page Department: CITY MANAGER Department % Spread: 0%1 FY14 Budget: $ 655,429 50% Methodology: Dept Est /FTE /Operating Costs Estimates FTE Spread Opr Costs Total All Total Dept Est Total FTEs Total Opr Costs General Fund Contribution 516,929 268,814 248,115 Charges to Special Revenue Funds: 40,829 20,203 20,626 Charges to Enterprise Funds: 80,192 21,215 58,977 Charges to Internal Service Funds: 17,476 17,476 - Total Department Revenue to General Fund $ 138,497 $ $ 58,894 $ 79,603 35 Department % Spread: 0%1 50% 50% Estimates FTE Spread Opr Costs ,----�pt 327,715 327,715 % Estimate $ Estimate % FTE $ FTE % Budget $ Budget 110 8409 Elmwood Program 0% 1.9% 6,263 0.72% 2,357 110 8501 City Hall 0% 0.8% 2,627 1.25% 4,102 110 8502 Library 0% 0.5% 1,616 0.85% 2,778 110 8503 Service Center 0% 0.5% 1,616 0.97% 3,180 110 8504 Quinlan Community Center 0% 0.5% 1,616 1.03% 3,372 110 8505 Senior Center 0% 0.5% 1,616 0.62% 2,020 110 8506 McClellan Ranch 0% 0.2% 808 0.18% 596 110 8507 Monta Vista 0% 0.2% 808 0.32% 1,056 110 8508 Wilson 0% 0.1% 404 0.11% 354 110 8509 Portal 0% 0.1% 202 0.07% 238 110 8511 Creekside 0% 0.1% 404 0.13% 424 110 8512 Community Hall 0% 0.3% 1,010 1.09% 3,557 110 8513 Teen Center 0% 0.1% 202 0.09% 311 110 8516 BBF picnic facilities 0% 0.0% - 0.13% 420 110 8601 Traffic Engineering 0% 1.1% 3,738 1.23% 4,021 110 8602 Traffic Signal Maintenance 0% 1.2% 4,041 1.56% 5,109 110 8830 Street Lighting 0% 0.2% 707 0.72% 2,372 110 8850 Service Center Operations 0% 0.2% 505 0.39% 1,293 230 8004 Non Point Source 0% 1.3% 4,384 1.47% 4,810 270 8403 Sidewalk, Curb and Gutter Maint 0% 0.5% 1,717 0.36% 1,189 270 8404 Street Pavement Maintenance 0% 1.9% 6,364 0.67% 2,212 270 8405 Street Signs /Markings 0% 2.1% 6,869 1.36% 4,453 520 8003 Solid Waste & Recycling 0% 1.4% 4,445 4.77% 15,629 570 8510 Maintenance 0% 0.5% 1,515 0.91% 2,994 630 8840 Equipment Maintenance 0% 1.8% 5,859 0.00% - TOTAL PUBLIC WORKS 0% 45.70% 149,75 1 43.72% 143,265 TOTAL BUDGET 0% 100% 327,708 100% 327,718 35 Department: Env Affairs Department % Spread: 0%1 FY14 Budget: $ 209,411 50% Methodology: Dept Est /FTE /Operating Costs Estimates FTE Spread Opr Costs Total All Total Dept Est Total FTEs Total Opr Costs General Fund Contribution 165,524 86,112 79,412 Charges to Special Revenue Funds: 12,933 6,378 6,555 Charges to Enterprise Funds: 25,440 6,696 18,744 Charges to Internal Service Funds: 5,518 5,518 - Total Department Revenue to General Fund $ 43,891 $ $ 18,592 $ 25,299 361 Page Department % Spread: 0%1 50% 50% Estimates FTE Spread Opr Costs 104,706 104,706 Estimate $ Estimate % FTE $ FTE % Budget $ Budget 110 1000 City Council 0% 0.3% 319 0.84% 877 110 1031 Telecommunications Commission 0% 0.1% 64 0.05% 57 110 1040 Library Commission 0% 0.0% 32 0.02% 22 110 1042 Fine Arts Commission 0% 0.1% 64 0.08% 87 110 1050 Public Safety Commission 0% 0.0% 0.02% 16 110 1055 Bicycle and Pedestrian 0% 0.0% - 0.00% 1 110 1060 Recreation Commission 0% 0.1% 64 0.03% 35 110 1065 Teen Commission 0% 0.2% 159 0.05% 51 110 1070 Planning Commission 0% 0.3% 268 0.29% 308 110 1075 Housing Commission 0% 0.0% 32 0.01% 12 TOTAL COUNCILS & COMMISSIONS 0% 1.0% 1,002 1.40% 1,466 110 1200 City Manager 0% 1.6% 1,627 1.10% 1,155 110 1210 Environmental Affairs 0% 0.0% - 0.00% - 110 1220 Economic Development 0% 0.6% 638 0.26% 272 110 1250 City Clerk 0% 1.8% 1,914 1.30% 1,366 110 1251 Duplicating and Postage 0% 0.4% 383 0.40% 424 110 1252 Elections 0% 0.0% - 0.74% 774 110 1300 City Manager Discretionary Fund 0% 0.0% - 0.03% 32 TOTAL CITY MANAGER 0% 4.36% 4,562 3.84% 4,023 110 1500 LEGAL SERVICES 0% 1.8% 1,914 2.28% 2,392 TOTAL CITY ATTORNEY 0% 1.83% 1,914 2.28% 2,392 110 2110 Code Enforcement 0% 1.2% 1,276 1.40% 1,467 TOTAL LAW ENFORCEMENT 0.00 1.22% 1,276 1.40% 1,467 110 3300 Public Affairs 0% 1.1% 1,148 0.80% 839 110 3310 Community Outreach 0% 0.5% 478 0.24% 248 110 3320 Disaster Preparedness 0% 0.0% - 0.44% 460 110 3330 Neighborhood Watch 0% 0.0% - 0.11% 117 110 3400 Cupertino Scene 0% 0.2% 223 0.37% 392 110 3502 Public Access Support 0% 0.0% - 0.18% 192 615 3500 Government Channel 0% 1.6% 1,627 0.00% - 615 3501 Gov't Channel -- Special Project 0% 0.4% 383 0.00% 615 3600 City Web Site 0% 0.6% 606 0.00% - TOTAL PUBLIC & ENVIRON AFFAIRS 0% 4.26% 4,465 2.15% 2,248 110 4000 Administration 0% 1.6% 1,722 1.18% 1,231 110 4040 Library Service 0% 0.0% - 1.01% 1,060 110 4100 Accounting 0% 2.7% 2,870 2.25% 2,353 110 4110 Business Licenses 0% 0.3% 319 0.19% 196 110 4510 Human Resources 0% 1.8% 1,882 1.44% 1,508 110 4511 HUMAN RESOURCE LITIGATIO 0% 0.0% - 0.00% - 110 4540 Insurance Administration 0% 0.1% 96 0.70% 731 610 4800 Operations 0% 2.4% 2,551 0.00% - 620 4550 Claims 0% 0.1% 128 0.00% 641 4570 Disability Claims 0% 0.0% - 0.00% 641 4571 Leave Payouts 0% 0.0% 0.00% 642 4512 Insurance 0% 0.0% - 0.00% - TOTAL ADMINISTRATIVE SERVICES 0% 9.14% 9,568 6.76% 7,079 110 6010 Leadership 95014 0% 0.0% 32 0.06% 58 110 6100 Recreation Administration 0% 1.2% 1,276 1.20% 1,255 361 Page Department: Env Affairs Department % Spread: 0%1 FY14 Budget: $ 209,411 50% Methodology: Dept Est /FTE /Operating Costs Estimates FTE Spread Opr Costs Total All Total Dept Est Total FTEs Total Opr Costs General Fund Contribution 165,524 86,112 79,412 Charges to Special Revenue Funds: 12,933 6,378 6,555 Charges to Enterprise Funds: 25,440 6,696 18,744 Charges to Internal Service Funds: 5,518 5,518 - Total Department Revenue to General Fund $ 43,891 $ $ 18,592 $ 25,299 371 Page Department % Spread: 0%1 50% 50% Estimates FTE Spread Opr Costs ,----�pt 104,706 104,706 % Estimate $ Estimate % FTE $ FTE % Budget $ Budget 0% 2.7% 2,819 1.67% 1,747 110 6200 Supervision 110 6220 Blackberry Farm Picnic Area 0% 1.4% 1,435 1.90% 1,993 110 6230 Community Hall Operation 0% 0.5% 574 0.12% 121 110 6248 Cultural Programs 0% 0.2% 210 0.57% 593 110 6265 Quinlan Community Center 0% 1.2% 1,244 1.15% 1,208 110 6300 Administration 0% 0.3% 319 0.98% 1,029 110 6342 Youth Programs 0% 0.1% 128 0.07% 76 110 6343 Teen Programs 0% 0.1% 128 0.01% 6 110 6344 Teen Center 0% 0.2% 223 0.17% 180 110 6347 Nature Programs 0% 0.7% 689 0.34% 359 110 6400 Supervision 0% 0.4% 447 0.85% 892 110 6445 Creekside Park 0% 0.0% - 0.01% 11 110 6460 Monta Vista Recreation Center 0% 0.0% - 0.01% 8 110 6500 Senior Adult Programs 0% 2.9% 3,017 1.70% 1,780 110 6529 Senior Center Case Manager 0% 0.4% 440 0.29% 306 110 6549 Senior Adult Recreation 0% 1.0% 1,008 1.97% 2,063 110 6660 Blue Pheasant Restaurant 0% 0.0% - 0.01% 14 560 6440 Golf Course 0% 0.8% 797 1.40% 1,461 570 6450 Sports Center 0% 1.4% 1,435 4.84% 5,066 580 6349 Cultural, Youth and Teen Programs 0% 1.4% 1,435 3.69% 3,866 580 6449 Sports Physical Recreation 0% 1.1% 1,148 2.32% 2,431 TOTAL RECREATION 0% 17.96% 18,804 25.33% 26,523 110 7200 Planning Administration 0% 1.0% 1,059 0.79% 826 110 7301 Current Planning 0% 4.8% 4,982 2.70% 2,828 110 7302 Mid and Long Range Planning 0% 0.6% 657 0.57% 592 110 7305 Annexation 0% 0.0% - 0.15% 152 110 7406 Human Service Grants 0% 0.0% - 0.11% 117 110 7501 General Building 0% 3.4% 3,540 2.81% 2,941 110 7502 Construction Plan Checking 0% 1.0% 1,052 1.33% 1,398 110 7503 Building Code Enforcement 0% 3.1% 3,221 1.83% 1,915 110 7506 MUNI CODE ENFORCEMENT 0% 1.0% 1,052 0.65% 685 250 7304 Successor Agency 0% 0.0% - 0.00% - 260 7401 General Administration 0% 0.3% 274 0.25% 257 260 7403 Affordable Housing 0% 0.0% - 2.17% 2,273 260 7404 Public Service Grants 0% 0.0% 0.00% - 265 7405 Below Market Rate Housing 0% 0.0% - 0.00% - TOTAL COMMUNITY DEVELOPMENT 0% 15.13% 15,837 13.36% 13,984 110 8001 Public Works Administration 0% 1.8% 1,914 1.13% 1,178 110 8005 Environmental Management 0% 0.2% 159 0.33% 345 110 8101 Engineering Design 0% 3.7% 3,923 3.27% 3,424 110 8102 Inspection Service 0% 0.6% 638 0.46% 480 110 8201 Public Works Supervision 0% 1.2% 1,276 2.55% 2,672 110 8302 McClellan Ranch Park 0% 0.2% 191 0.17% 176 110 8303 Memorial Park 0% 1.7% 1,818 1.59% 1,663 110 8312 School Site Maintenance 0% 2.4% 2,488 1.76% 1,848 110 8314 Neighborhood Parks 0% 4.9% 5,103 3.54% 3,711 110 8315 Sports Fields /Jollyman /Creekside 0% 1.7% 1,786 1.43% 1,492 110 8321 Civic Center Maintenance 0% 0.5% 574 0.49% 516 110 8401 Storm Drain Maintenance 0% 0.8% 829 0.12% 129 110 8402 Street Cleaning 0% 0.0% - 0.00% - 110 8406 Graffiti Removal 0% 0.0% - 0.00% - 110 8407 Overpasses & Medians Maintenance 0% 3.6% 3,763 3.48% 3,643 110 8408 Street Trees Maintenance 0% 3.9% 4,082 2.26% 2,370 371 Page Department: Env Affairs Department % Spread: 0%1 FY14 Budget: $ 209,411 50% Methodology: Dept Est /FTE /Operating Costs Estimates FTE Spread Opr Costs Total All Total Dept Est Total FTEs Total Opr Costs General Fund Contribution 165,524 86,112 79,412 Charges to Special Revenue Funds: 12,933 6,378 6,555 Charges to Enterprise Funds: 25,440 6,696 18,744 Charges to Internal Service Funds: 5,518 5,518 - Total Department Revenue to General Fund $ 43,891 $ $ 18,592 $ 25,299 381 Page Department % Spread: 0%1 50% 50% Estimates FTE Spread Opr Costs ,----�pt 104,706 104,706 % Estimate $ Estimate % FTE $ FTE % Budget $ Budget 110 8409 Elmwood Program 0% 1.9% 1,977 0.72% 749 110 8501 City Hall 0% 0.8% 829 1.24% 1,304 110 8502 Library 0% 0.5% 510 0.84% 883 110 8503 Service Center 0% 0.5% 510 0.97% 1,011 110 8504 Quinlan Community Center 0% 0.5% 510 1.02% 1,072 110 8505 Senior Center 0% 0.5% 510 0.61% 642 110 8506 McClellan Ranch 0% 0.2% 255 0.18% 189 110 8507 Monta Vista 0% 0.2% 255 0.32% 336 110 8508 Wilson 0% 0.1% 128 0.11% 112 110 8509 Portal 0% 0.1% 64 0.07% 76 110 8511 Creekside 0% 0.1% 128 0.13% 135 110 8512 Community Hall 0% 0.3% 319 1.08% 1,130 110 8513 Teen Center 0% 0.1% 64 0.09% 99 110 8516 BBF picnic facilities 0% 0.0% - 0.13% 133 110 8601 Traffic Engineering 0% 1.1% 1,180 1.22% 1,278 110 8602 Traffic Signal Maintenance 0% 1.2% 1,276 1.55% 1,623 110 8830 Street Lighting 0% 0.2% 223 0.72% 754 110 8850 Service Center Operations 0% 0.2% 159 0.39% 411 230 8004 Non Point Source 0% 1.3% 1,384 1.46% 1,529 270 8403 Sidewalk, Curb and Gutter Maint 0% 0.5% 542 0.36% 378 270 8404 Street Pavement Maintenance 0% 1.9% 2,009 0.67% 703 270 8405 Street Signs /Markings 0% 2.1% 2,169 1.35% 1,415 520 8003 Solid Waste & Recycling 0% 1.3% 1,403 4.74% 4,967 570 8510 Maintenance 0% 0.5% 478 0.91% 953 630 8840 Equipment Maintenance 0% 1.8% 1,850 0.00% - TOTAL PUBLIC WORKS 0% 45.15% 47,276 43.48% 45,529 TOTAL BUDGET 0% 100% 104,704 100% 104,711 381 Page Department: Econ Development Department % Spread: 0%1 FY14 Budget: $ 160,503 50% Methodology: Dept Est /FTE /Operating Costs Estimates FTE Spread Opr Costs Total All Total Dept Est Total FTEs Total Opr Costs General Fund Contribution 126,891 65,971 60,920 Charges to Special Revenue Funds: 9,910 4,901 5,009 Charges to Enterprise Funds: 19,470 5,149 14,321 Charges to Internal Service Funds: 4,239 4,239 - Total Department Revenue to General Fund $ 33,619 $ $ 14,289 $ 19,330 39 Department % Spread: 0%1 50% 50% Estimates FTE Spread Opr Costs 80,252 80,252 Estimate $ Estimate % FTE $ FTE % Budget $ Budget 110 1000 City Council 0% 0.3% 245 0.83% 670 110 1031 Telecommunications Commission 0% 0.1% 49 0.05% 44 110 1040 Library Commission 0% 0.0% 25 0.02% 17 110 1042 Fine Arts Commission 0% 0.1% 49 0.08% 66 110 1050 Public Safety Commission 0% 0.0% 0.02% 13 110 1055 Bicycle and Pedestrian 0% 0.0% - 0.00% 1 110 1060 Recreation Commission 0% 0.1% 49 0.03% 26 110 1065 Teen Commission 0% 0.2% 123 0.05% 39 110 1070 Planning Commission 0% 0.3% 206 0.29% 235 110 1075 Housing Commission 0% 0.0% 25 0.01% 9 TOTAL COUNCILS & COMMISSIONS 0% 1.0% 771 1.40% 1,120 110 1200 City Manager 0% 1.6% 1,250 1.10% 882 110 1210 Environmental Affairs 0% 0.4% 294 0.56% 448 110 1220 Economic Development 0% 0.0% - 0.00% - 110 1250 City Clerk 0% 1.8% 1,470 1.30% 1,044 110 1251 Duplicating and Postage 0% 0.4% 294 0.40% 324 110 1252 Elections 0% 0.0% - 0.74% 591 110 1300 City Manager Discretionary Fund 0% 0.0% - 0.03% 24 TOTAL CITY MANAGER 0% 4.12% 3,308 4.13% 3,313 110 1500 LEGAL SERVICES 0% 1.8% 1,470 2.28% 1,828 TOTAL CITY ATTORNEY 0% 1.83% 1,470 2.28% 1,828 110 2110 Code Enforcement 0% 1.2% 980 1.40% 1,121 TOTAL LAW ENFORCEMENT 0.00 1.22% 980 1.40% 1,121 110 3300 Public Affairs 0% 1.1% 882 0.80% 641 110 3310 Community Outreach 0% 0.5% 368 0.24% 190 110 3320 Disaster Preparedness 0% 0.0% - 0.44% 351 110 3330 Neighborhood Watch 0% 0.0% - 0.11% 90 110 3400 Cupertino Scene 0% 0.2% 172 0.37% 300 110 3502 Public Access Support 0% 0.0% - 0.18% 147 615 3500 Government Channel 0% 1.6% 1,250 0.00% - 615 3501 Gov't Channel -- Special Project 0% 0.4% 294 0.00% 615 3600 City Web Site 0% 0.6% 466 0.00% - TOTAL PUBLIC & ENVIRON AFFAIRS 0% 4.27% 3,432 2.14% 1,719 110 4000 Administration 0% 1.6% 1,323 1.17% 941 110 4040 Library Service 0% 0.0% - 1.01% 810 110 4100 Accounting 0% 2.7% 2,205 2.24% 1,798 110 4110 Business Licenses 0% 0.3% 245 0.19% 150 110 4510 Human Resources 0% 1.8% 1,446 1.44% 1,152 110 4511 HUMAN RESOURCE LITIGATIO 0% 0.0% - 0.00% - 110 4540 Insurance Administration 0% 0.1% 74 0.70% 559 610 4800 Operations 0% 2.4% 1,960 0.00% - 620 4550 Claims 0% 0.1% 98 0.00% 641 4570 Disability Claims 0% 0.0% - 0.00% 641 4571 Leave Payouts 0% 0.0% 0.00% 642 4512 Insurance 0% 0.0% - 0.00% - TOTAL ADMINISTRATIVE SERVICES 0% 9.16% 7,351 6.74% 5,410 110 6010 Leadership 95014 0% 0.0% 25 0.05% 44 110 6100 Recreation Administration 0% 1.2% 980 1.20% 959 39 Department: Econ Development Department % Spread: 0%1 FY14 Budget: $ 160,503 50% Methodology: Dept Est /FTE /Operating Costs Estimates FTE Spread Opr Costs Total All Total Dept Est Total FTEs Total Opr Costs General Fund Contribution 126,891 65,971 60,920 Charges to Special Revenue Funds: 9,910 4,901 5,009 Charges to Enterprise Funds: 19,470 5,149 14,321 Charges to Internal Service Funds: 4,239 4,239 - Total Department Revenue to General Fund $ 33,619 $ $ 14,289 $ 19,330 40 Department % Spread: 0%1 50% 50% Estimates FTE Spread Opr Costs ,----�pt 80,252 80,252 % Estimate $ Estimate % FTE $ FTE % Budget $ Budget 0% 2.7% 2,166 1.66% 1,335 110 6200 Supervision 110 6220 Blackberry Farm Picnic Area 0% 1.4% 1,103 1.90% 1,523 110 6230 Community Hall Operation 0% 0.5% 441 0.12% 92 110 6248 Cultural Programs 0% 0.2% 162 0.56% 453 110 6265 Quinlan Community Center 0% 1.2% 956 1.15% 923 110 6300 Administration 0% 0.3% 245 0.98% 786 110 6342 Youth Programs 0% 0.1% 98 0.07% 58 110 6343 Teen Programs 0% 0.1% 98 0.01% 4 110 6344 Teen Center 0% 0.2% 172 0.17% 138 110 6347 Nature Programs 0% 0.7% 529 0.34% 274 110 6400 Supervision 0% 0.4% 343 0.85% 682 110 6445 Creekside Park 0% 0.0% - 0.01% 9 110 6460 Monta Vista Recreation Center 0% 0.0% - 0.01% 6 110 6500 Senior Adult Programs 0% 2.9% 2,318 1.69% 1,360 110 6529 Senior Center Case Manager 0% 0.4% 338 0.29% 234 110 6549 Senior Adult Recreation 0% 1.0% 774 1.96% 1,577 110 6660 Blue Pheasant Restaurant 0% 0.0% - 0.01% 11 560 6440 Golf Course 0% 0.8% 613 1.39% 1,116 570 6450 Sports Center 0% 1.4% 1,103 4.82% 3,871 580 6349 Cultural, Youth and Teen Programs 0% 1.4% 1,103 3.68% 2,954 580 6449 Sports Physical Recreation 0% 1.1% 882 2.31% 1,858 TOTAL RECREATION 0% 18.00% 14,449 25.25% 20,267 110 7200 Planning Administration 0% 1.0% 814 0.79% 631 110 7301 Current Planning 0% 4.8% 3,828 2.69% 2,161 110 7302 Mid and Long Range Planning 0% 0.6% 505 0.56% 452 110 7305 Annexation 0% 0.0% - 0.14% 116 110 7406 Human Service Grants 0% 0.0% - 0.11% 89 110 7501 General Building 0% 3.4% 2,720 2.80% 2,248 110 7502 Construction Plan Checking 0% 1.0% 809 1.33% 1,068 110 7503 Building Code Enforcement 0% 3.1% 2,475 1.82% 1,463 110 7506 MUNI CODE ENFORCEMENT 0% 1.0% 809 0.65% 523 250 7304 Successor Agency 0% 0.0% - 0.00% - 260 7401 General Administration 0% 0.3% 211 0.25% 197 260 7403 Affordable Housing 0% 0.0% - 2.16% 1,737 260 7404 Public Service Grants 0% 0.0% 0.00% - 265 7405 Below Market Rate Housing 0% 0.0% - 0.00% - TOTAL COMMUNITY DEVELOPMENT 0% 15.16% 12,171 13.32% 10,685 110 8001 Public Works Administration 0% 1.8% 1,470 1.12% 900 110 8005 Environmental Management 0% 0.2% 123 0.33% 264 110 8101 Engineering Design 0% 3.8% 3,014 3.26% 2,616 110 8102 Inspection Service 0% 0.6% 490 0.46% 367 110 8201 Public Works Supervision 0% 1.2% 980 2.54% 2,042 110 8302 McClellan Ranch Park 0% 0.2% 147 0.17% 135 110 8303 Memorial Park 0% 1.7% 1,397 1.58% 1,271 110 8312 School Site Maintenance 0% 2.4% 1,911 1.76% 1,412 110 8314 Neighborhood Parks 0% 4.9% 3,921 3.53% 2,836 110 8315 Sports Fields /Jollyman /Creekside 0% 1.7% 1,372 1.42% 1,140 110 8321 Civic Center Maintenance 0% 0.5% 441 0.49% 394 110 8401 Storm Drain Maintenance 0% 0.8% 637 0.12% 98 110 8402 Street Cleaning 0% 0.0% - 0.00% - 110 8406 Graffiti Removal 0% 0.0% - 0.00% - 110 8407 Overpasses & Medians Maintenance 0% 3.6% 2,892 3.47% 2,784 110 8408 Street Trees Maintenance 0% 3.9% 3,137 2.26% 1,811 40 Department: Econ Development Department % Spread: 0%1 FY14 Budget: $ 160,503 50% Methodology: Dept Est /FTE /Operating Costs Estimates FTE Spread Opr Costs Total All Total Dept Est Total FTEs Total Opr Costs General Fund Contribution 126,891 65,971 60,920 Charges to Special Revenue Funds: 9,910 4,901 5,009 Charges to Enterprise Funds: 19,470 5,149 14,321 Charges to Internal Service Funds: 4,239 4,239 - Total Department Revenue to General Fund $ 33,619 $ $ 14,289 $ 19,330 41 Department % Spread: 0%1 50% 50% Estimates FTE Spread Opr Costs 80,252 80,252 Estimate $ Estimate % FTE $ FTE % Budget $ Budget 110 8409 Elmwood Program 0% 1.9% 1,519 0.71% 572 110 8501 City Hall 0% 0.8% 637 1.24% 996 110 8502 Library 0% 0.5% 392 0.84% 675 110 8503 Service Center 0% 0.5% 392 0.96% 772 110 8504 Quinlan Community Center 0% 0.5% 392 1.02% 819 110 8505 Senior Center 0% 0.5% 392 0.61% 490 110 8506 McClellan Ranch 0% 0.2% 196 0.18% 145 110 8507 Monta Vista 0% 0.2% 196 0.32% 256 110 8508 Wilson 0% 0.1% 98 0.11% 86 110 8509 Portal 0% 0.1% 49 0.07% 58 110 8511 Creekside 0% 0.1% 98 0.13% 103 110 8512 Community Hall 0% 0.3% 245 1.08% 864 110 8513 Teen Center 0% 0.1% 49 0.09% 75 110 8516 BBF picnic facilities 0% 0.0% - 0.13% 102 110 8601 Traffic Engineering 0% 1.1% 907 1.22% 976 110 8602 Traffic Signal Maintenance 0% 1.2% 980 1.55% 1,241 110 8830 Street Lighting 0% 0.2% 172 0.72% 576 110 8850 Service Center Operations 0% 0.2% 123 0.39% 314 230 8004 Non Point Source 0% 1.3% 1,063 1.46% 1,168 270 8403 Sidewalk, Curb and Gutter Maint 0% 0.5% 417 0.36% 289 270 8404 Street Pavement Maintenance 0% 1.9% 1,544 0.67% 537 270 8405 Street Signs /Markings 0% 2.1% 1,666 1.35% 1,081 520 8003 Solid Waste & Recycling 0% 1.3% 1,080 4.73% 3,795 570 8510 Maintenance 0% 0.5% 368 0.91% 727 630 8840 Equipment Maintenance 0% 1.8% 1,421 0.00% - TOTAL PUBLIC WORKS 0% 45.26% 36,328 43.35% 34,787 TOTAL BUDGET 0% 100% 80,260 100% 80,250 41 Department: CITY ATTORNEY FY14 Budget: $ 1,002,719 Methodology: Dept Est /FTE /Operating Costs General Fund Contribution Charges to Special Revenue Funds: Charges to Enterprise Funds: Charges to Internal Service Funds: Total All Total Dept Est 942,557 942,557 60,162 60,162 Tota I FTEs Total Op r Costs Total Department Revenue to General Fund $ 60,162 $ 60,162 $ $ 42 Department % Spread: 100% 0% 0% Dept Estimates FTE Spread Opr Costs 1,002,719 Estimate $ Estimate % FTE $ FTE % Budget $ Budget 110 1000 City Council 21% 210,571 0.3% 0.82% 110 1031 Telecommunications Commission 0% - 0.1% 0.05% 110 1040 Library Commission 0% 0.0% 0.02% 110 1042 Fine Arts Commission 0% 0.1% 0.08% 110 1050 Public Safety Commission 0% 0.0% 0.02% 110 1055 Bicycle and Pedestrian 0% 0.0% 0.00% 110 1060 Recreation Commission 0% 0.1% 0.03% 110 1065 Teen Commission 0% 0.2% 0.05% 110 1070 Planning Commission 0% 0.3% 0.29% 110 1075 Housing Commission 0% - 0.0% 0.01% TOTAL COUNCILS & COMMISSIONS 21% 210,571 1.0% 1.38% 110 1200 City Manager 16% 160,435 1.5% 1.08% 110 1210 Environmental Affairs 0% - 0.4% 0.55% 110 1220 Economic Development 5% 50,136 0.6% 0.26% 110 1250 City Clerk 3% 30,082 1.8% 1.28% 110 1251 Duplicating and Postage 0% - 0.4% 0.40% 110 1252 Elections 0% 0.0% 0.73% 110 1300 City Manager Discretionary Fund 0% - 0.0% 0.03% TOTAL CITY MANAGER 24% 240,653 4.70% 4.32% 110 1500 LEGAL SERVICES 0% - 1.8% 2.24% TOTAL CITY ATTORNEY 0% 1.82% 2.24% 110 2110 Code Enforcement 0% 1.2% 1.38% TOTAL LAW ENFORCEMENT 0.00 1.21% 1.38% 110 3300 Public Affairs 0% 1.1% 0.79% 110 3310 Community Outreach 0% 0.5% 0.23% 110 3320 Disaster Preparedness 0% 0.0% 0.43% 110 3330 Neighborhood Watch 0% 0.0% 0.11% 110 3400 Cupertino Scene 0% 0.2% 0.37% 110 3502 Public Access Support 0% 0.0% 0.18% 615 3500 Government Channel 0% 1.5% 0.00% 615 3501 Gov't Channel -- Special Project 0% 0.4% 0.00% 615 3600 City Web Site 0% 0.6% 0.00% TOTAL PUBLIC & ENVIRON AFFAIRS 0% - 4.25% 2.11% 110 4000 Administration 8% 80,218 1.6% 1.16% 110 4040 Library Service 0% - 0.0% 0.99% 110 4100 Accounting 3% 30,082 2.7% 2.21% 110 4110 Business Licenses 0% - 0.3% 0.18% 110 4510 Human Resources 10% 100,272 1.8% 1.41% 110 4511 HUMAN RESOURCE LITIGATIO 0% - 0.0% 0.00% 110 4540 Insurance Administration 0% 0.1% 0.69% 610 4800 Operations 0% 2.4% 0.00% 620 4550 Claims 0% 0.1% 0.00% 641 4570 Disability Claims 0% 0.0% 0.00% 641 4571 Leave Payouts 0% 0.0% 0.00% 642 4512 Insurance 0% - 0.0% 0.00% TOTAL ADMINISTRATIVE SERVICES 21% 210,572 9.10% 6.64% 110 6010 Leadership 95014 0% - 0.0% 0.05% 110 6100 Recreation Administration 5% 50,136 1.2% 1.18% 42 Department: CITY ATTORNEY FY14 Budget: $ 1,002,719 Methodology: Dept Est /FTE /Operating Costs Total All Total Dept Est Total FTEs Total Opr Costs General Fund Contribution 942,557 942,557 Charges to Special Revenue Funds: 60,162 60,162 Charges to Enterprise Funds: - - Charees to Internal Service Funds: Total Department Revenue to General Fund $ 60,162 $ 60,162 $ $ 431 Page Department % Spread: 100% 0% 0% Dept Estimates FTE Spread Opr Costs 1,002,719 Estimate $ Estimate % FTE $ FTE % Budget $ Budget 110 6200 Supervision 0% 2.7% 1.64% 110 6220 Blackberry Farm Picnic Area 0% 1.4% 1.87% 110 6230 Community Hall Operation 0% 0.5% 0.11% 110 6248 Cultural Programs 0% 0.2% 0.56% 110 6265 Quinlan Community Center 0% 1.2% 1.13% 110 6300 Administration 0% 0.3% 0.97% 110 6342 Youth Programs 0% 0.1% 0.07% 110 6343 Teen Programs 0% 0.1% 0.01% 110 6344 Teen Center 0% 0.2% 0.17% 110 6347 Nature Programs 0% 0.7% 0.34% 110 6400 Supervision 0% 0.4% 0.84% 110 6445 Creekside Park 0% 0.0% 0.01% 110 6460 Monta Vista Recreation Center 0% 0.0% 0.01% 110 6500 Senior Adult Programs 0% 2.9% 1.67% 110 6529 Senior Center Case Manager 0% 0.4% 0.29% 110 6549 Senior Adult Recreation 0% 1.0% 1.94% 110 6660 Blue Pheasant Restaurant 0% 0.0% 0.01% 560 6440 Golf Course 0% 0.8% 1.37% 570 6450 Sports Center 0% 1.4% 4.75% 580 6349 Cultural, Youth and Teen Programs 0% 1.4% 3.63% 580 6449 Sports Physical Recreation 0% - 1.1% 2.28% TOTAL RECREATION 5% 50,136 17.89% 24.89% 110 7200 Planning Administration 10% 100,272 1.0% 0.78% 110 7301 Current Planning 0% - 4.7% 2.65% 110 7302 Mid and Long Range Planning 0% 0.6% 0.56% 110 7305 Annexation 0% 0.0% 0.14% 110 7406 Human Service Grants 0% 0.0% 0.11% 110 7501 General Building 0% 3.4% 2.76% 110 7502 Construction Plan Checking 0% - 1.0% 1.31% 110 7503 Building Code Enforcement 5% 50,136 3.1% 1.80% 110 7506 MUNI CODE ENFORCEMENT 0% - 1.0% 0.64% 250 7304 Successor Agency 0% - 0.0% 1.20% 260 7401 General Administration 2% 20,054 0.3% 0.24% 260 7403 Affordable Housing 2% 20,054 0.0% 2.13% 260 7404 Public Service Grants 0% - 0.0% 0.00% 265 7405 Below Market Rate Housing 0% - 0.0% 0.00% TOTAL COMMUNITY DEVELOPMENT 19% 190,516 15.07% 14.32% 110 8001 Public Works Administration 7% 70,190 1.8% 1.11% 110 8005 Environmental Management 1% 10,027 0.2% 0.32% 110 8101 Engineering Design 0% - 3.7% 3.21% 110 8102 Inspection Service 0% 0.6% 0.45% 110 8201 Public Works Supervision 0% 1.2% 2.51% 110 8302 McClellan Ranch Park 0% 0.2% 0.17% 110 8303 Memorial Park 0% 1.7% 1.56% 110 8312 School Site Maintenance 0% 2.4% 1.73% 110 8314 Neighborhood Parks 0% 4.9% 3.48% 110 8315 Sports Fields /Jollyman /Creekside 0% 1.7% 1.40% 110 8321 Civic Center Maintenance 0% 0.5% 0.48% 110 8401 Storm Drain Maintenance 0% 0.8% 0.12% 110 8402 Street Cleaning 0% 0.0% 0.00% 110 8406 Graffiti Removal 0% 0.0% 0.00% 110 8407 Overpasses & Medians Maintenance 0% 3.6% 3.42% 110 8408 Street Trees Maintenance 0% 3.9% 2.22% 431 Page Department: CITY ATTORNEY FY14 Budget: $ 1,002,719 Methodology: Dept Est /FTE /Operating Costs General Fund Contribution Charges to Special Revenue Funds: Charges to Enterprise Funds: Charges to Internal Service Funds: Total All Total Dept Est 942,557 942,557 60,162 60,162 Total FTEs Total Opr Costs Total Department Revenue to General Fund $ 60,162 $ 60,162 $ $ 44 Department % Spread: 100% 0% 0% Dept Estimates FTE Spread Opr Costs 1,002,719 Estimate $ Estimate % FTE $ FTE % Budget $ Budget 110 8409 Elmwood Program 0% 1.9% 0.70% 110 8501 City Hall 0% 0.8% 1.22% 110 8502 Library 0% 0.5% 0.83% 110 8503 Service Center 0% 0.5% 0.95% 110 8504 Quinlan Community Center 0% 0.5% 1.01% 110 8505 Senior Center 0% 0.5% 0.60% 110 8506 McClellan Ranch 0% 0.2% 0.18% 110 8507 Monta Vista 0% 0.2% 0.31% 110 8508 Wilson 0% 0.1% 0.11% 110 8509 Portal 0% 0.1% 0.07% 110 8511 Creekside 0% 0.1% 0.13% 110 8512 Community Hall 0% 0.3% 1.06% 110 8513 Teen Center 0% 0.1% 0.09% 110 8516 BBF picnic facilities 0% 0.0% 0.13% 110 8601 Traffic Engineering 0% 1.1% 1.20% 110 8602 Traffic Signal Maintenance 0% 1.2% 1.52% 110 8830 Street Lighting 0% 0.2% 0.71% 110 8850 Service Center Operations 0% 0.2% 0.39% 230 8004 Non Point Source 0% - 1.3% 1.43% 270 8403 Sidewalk, Curb and Gutter Maint 1% 10,027 0.5% 0.35% 270 8404 Street Pavement Maintenance 0% - 1.9% 0.66% 270 8405 Street Signs /Markings 1% 10,027 2.1% 1.33% 520 8003 Solid Waste & Recycling 0% - 1.3% 4.66% 570 8510 Maintenance 0% 0.5% 0.89% 630 8840 Equipment Maintenance 0% - 1.8% 0.00% TOTAL PUBLIC WORKS 10% 100,271 44.99% 42.72% TOTAL BUDGET 100% 1,002,719 100% 100% 44 Department: CITY CLERK FY14 Budget: $ 533,848 Methodology: Dept Est /FTE /Operating Costs General Fund Contribution Charges to Special Revenue Funds: Charges to Enterprise Funds: Total All Total Dept Est 496,477 496,477 18,150 18,150 11,746 11,746 Tota I FTEs Total Op r Costs Charges to Internal Service Funds: 7,475 7,475 Total Department Revenue to General Fund $ 37,371 $ 37,371 $ $ 45 Department % Spread: 100% 0% 0% Dept Estimates FTE Spread Opr Costs 533,848 Estimate $ Estimate % FTE $ FTE % Budget $ Budget 110 1000 City Council 1% 6,139 0.3% 0.82% 110 1031 Telecommunications Commission 0% - 0.1% 0.05% 110 1040 Library Commission 0% 0.0% 0.02% 110 1042 Fine Arts Commission 0% 0.1% 0.08% 110 1050 Public Safety Commission 0% 0.0% 0.02% 110 1055 Bicycle and Pedestrian 0% 0.0% 0.00% 110 1060 Recreation Commission 0% 0.1% 0.03% 110 1065 Teen Commission 0% 0.2% 0.05% 110 1070 Planning Commission 0% 0.3% 0.29% 110 1075 Housing Commission 0% - 0.0% 0.01% TOTAL COUNCILS & COMMISSIONS 1% 6,139 1.0% 1.38% 110 1200 City Manager 5% 27,600 1.5% 1.08% 110 1210 Environmental Affairs 0% - 0.4% 0.55% 110 1220 Economic Development 0% 0.6% 0.26% 110 1250 City Clerk 0% 1.8% 1.28% 110 1251 Duplicating and Postage 0% 0.4% 0.40% 110 1252 Elections 0% 0.0% 0.73% 110 1300 City Manager Discretionary Fund 0% - 0.0% 0.03% TOTAL CITY MANAGER 5% 27,600 4.70% 4.32% 110 1500 LEGAL SERVICES 5% 24,557 1.8% 2.24% TOTAL CITY ATTORNEY 5% 24,557 1.82% 2.24% 110 2110 Code Enforcement 0% - 1.2% 1.38% TOTAL LAW ENFORCEMENT 0.00 - 1.21% 1.38% 110 3300 Public Affairs 6% 32,298 1.1% 0.79% 110 3310 Community Outreach 0% - 0.5% 0.23% 110 3320 Disaster Preparedness 0% 0.0% 0.43% 110 3330 Neighborhood Watch 0% 0.0% 0.11% 110 3400 Cupertino Scene 0% 0.2% 0.37% 110 3502 Public Access Support 0% - 0.0% 0.18% 615 3500 Government Channel 1% 5,338 1.5% 0.00% 615 3501 Gov't Channel -- Special Project 1% 5,338 0.4% 0.00% 615 3600 City Web Site 0% - 0.6% 0.00% TOTAL PUBLIC & ENVIRON AFFAIRS 8% 42,974 4.25% 2.11% 110 4000 Administration 25% 135,383 1.6% 1.16% 110 4040 Library Service 0% - 0.0% 0.99% 110 4100 Accounting 10% 53,385 2.7% 2.21% 110 4110 Business Licenses 0% - 0.3% 0.18% 110 4510 Human Resources 2% 10,677 1.8% 1.41% 110 4511 HUMAN RESOURCE LITIGATIO 0% - 0.0% 0.00% 110 4540 Insurance Administration 0% 0.1% 0.69% 610 4800 Operations 0% 2.4% 0.00% 620 4550 Claims 0% 0.1% 0.00% 641 4570 Disability Claims 0% 0.0% 0.00% 641 4571 Leave Payouts 0% 0.0% 0.00% 642 4512 Insurance 0% - 0.0% 0.00% TOTAL ADMINISTRATIVE SERVICES 37% 199,445 9.10% 6.64% 110 6010 Leadership 95014 2.45% 13,079 0.0% 0.05% 110 6100 Recreation Administration 0.00% - 1.2% 1.18% 45 Department: CITY CLERK Department % Spread: FY14 Budget: $ 533,848 0% 0% Methodology: Dept Est /FTE /Operating Costs Dept Estimates Total All Total Dept Est Total FTEs Total Opr Costs General Fund Contribution 496,477 496,477 Charges to Special Revenue Funds: 18,150 18,150 Charges to Enterprise Funds: 11,746 11,746 Charges to Internal Service Funds: 7,475 7,475 Total Department Revenue to General Fund $ 37,371 $ 37,371 $ $ 461 Page Department % Spread: 100% 0% 0% Dept Estimates FTE Spread Opr Costs 533,848 Estimate $ Estimate % FTE $ FTE % Budget $ Budget 0.00% 2.7% 1.64% 110 6200 Supervision 110 6220 Blackberry Farm Picnic Area 0.00% 1.4% 1.87% 110 6230 Community Hall Operation 0.00% 0.5% 0.11% 110 6248 Cultural Programs 0.00% 0.2% 0.56% 110 6265 Quinlan Community Center 0.00% 1.2% 1.13% 110 6300 Administration 0.00% 0.3% 0.97% 110 6342 Youth Programs 0.00% 0.1% 0.07% 110 6343 Teen Programs 0.00% 0.1% 0.01% 110 6344 Teen Center 0.00% 0.2% 0.17% 110 6347 Nature Programs 0.00% 0.7% 0.34% 110 6400 Supervision 0.00% 0.4% 0.84% 110 6445 Creekside Park 0.00% 0.0% 0.01% 110 6460 Monta Vista Recreation Center 0.00% 0.0% 0.01% 110 6500 Senior Adult Programs 0.00% 2.9% 1.67% 110 6529 Senior Center Case Manager 0.00% 0.4% 0.29% 110 6549 Senior Adult Recreation 0.00% 1.0% 1.94% 110 6660 Blue Pheasant Restaurant 0.00% - 0.0% 0.01% 560 6440 Golf Course 0.25% 1,335 0.8% 1.37% 570 6450 Sports Center 0.25% 1,335 1.4% 4.75% 580 6349 Cultural, Youth and Teen Programs 0.25% 1,335 1.4% 3.63% 580 6449 Sports Physical Recreation 0.25% 1,335 1.1% 2.28% TOTAL RECREATION 3.45% 18,419 17.89% 24.89% 110 7200 Planning Administration 14% 74,418 1.0% 0.78% 110 7301 Current Planning 0% - 4.7% 2.65% 110 7302 Mid and Long Range Planning 0% 0.6% 0.56% 110 7305 Annexation 0% 0.0% 0.14% 110 7406 Human Service Grants 0% 0.0% 0.11% 110 7501 General Building 0% 3.4% 2.76% 110 7502 Construction Plan Checking 0% 1.0% 1.31% 110 7503 Building Code Enforcement 0% 3.1% 1.80% 110 7506 MUNI CODE ENFORCEMENT 0% 1.0% 0.64% 250 7304 Successor Agency 0% - 0.0% 1.20% 260 7401 General Administration 1% 5,338 0.3% 0.24% 260 7403 Affordable Housing 0% - 0.0% 2.13% 260 7404 Public Service Grants 0% 0.0% 0.00% 265 7405 Below Market Rate Housing 0% - 0.0% 0.00% TOTAL COMMUNITY DEVELOPMENT 15% 79,756 15.07% 14.32% 110 8001 Public Works Administration 21.28% 113,603 1.8% 1.11% 110 8005 Environmental Management 0.00% - 0.2% 0.32% 110 8101 Engineering Design 0.00% 3.7% 3.21% 110 8102 Inspection Service 0.00% 0.6% 0.45% 110 8201 Public Works Supervision 0.00% 1.2% 2.51% 110 8302 McClellan Ranch Park 0.00% 0.2% 0.17% 110 8303 Memorial Park 0.00% 1.7% 1.56% 110 8312 School Site Maintenance 0.00% 2.4% 1.73% 110 8314 Neighborhood Parks 0.00% 4.9% 3.48% 110 8315 Sports Fields /Jollyman /Creekside 0.00% 1.7% 1.40% 110 8321 Civic Center Maintenance 0.00% 0.5% 0.48% 110 8401 Storm Drain Maintenance 0.00% 0.8% 0.12% 110 8402 Street Cleaning 0.00% 0.0% 0.00% 110 8406 Graffiti Removal 0.00% 0.0% 0.00% 110 8407 Overpasses & Medians Maintenance 0.00% 3.6% 3.42% 110 8408 Street Trees Maintenance 0.00% 3.9% 2.22% 461 Page Department: CITY CLERK Department % Spread: FY14 Budget: $ 533,848 0% 0% Methodology: Dept Est /FTE /Operating Costs Dept Estimates Total All Total Dept Est Total FTEs Total Opr Costs General Fund Contribution 496,477 496,477 Charges to Special Revenue Funds: 18,150 18,150 Charges to Enterprise Funds: 11,746 11,746 Charges to Internal Service Funds: 7,475 7,475 Total Department Revenue to General Fund $ 37,371 $ 37,371 $ $ 47 Department % Spread: 100% 0% 0% Dept Estimates FTE Spread Opr Costs 533,848 Estimate $ Estimate % FTE $ FTE % Budget $ Budget 110 8409 Elmwood Program 0.00% 1.9% 0.70% 110 8501 City Hall 0.00% 0.8% 1.22% 110 8502 Library 0.00% 0.5% 0.83% 110 8503 Service Center 0.00% 0.5% 0.95% 110 8504 Quinlan Community Center 0.00% 0.5% 1.01% 110 8505 Senior Center 0.00% 0.5% 0.60% 110 8506 McClellan Ranch 0.00% 0.2% 0.18% 110 8507 Monta Vista 0.00% 0.2% 0.31% 110 8508 Wilson 0.00% 0.1% 0.11% 110 8509 Portal 0.00% 0.1% 0.07% 110 8511 Creekside 0.00% 0.1% 0.13% 110 8512 Community Hall 0.00% 0.3% 1.06% 110 8513 Teen Center 0.00% 0.1% 0.09% 110 8516 BBF picnic facilities 0.00% 0.0% 0.13% 110 8601 Traffic Engineering 0.00% 1.1% 1.20% 110 8602 Traffic Signal Maintenance 0.00% 1.2% 1.52% 110 8830 Street Lighting 0.00% 0.2% 0.71% 110 8850 Service Center Operations 0.00% - 0.2% 0.39% 230 8004 Non Point Source 0.60% 3,203 1.3% 1.43% 270 8403 Sidewalk, Curb and Gutter Maint 0.60% 3,203 0.5% 0.35% 270 8404 Street Pavement Maintenance 0.60% 3,203 1.9% 0.66% 270 8405 Street Signs /Markings 0.60% 3,203 2.1% 1.33% 520 8003 Solid Waste & Recycling 0.60% 3,203 1.3% 4.66% 570 8510 Maintenance 0.60% 3,203 0.5% 0.89% 630 8840 Equipment Maintenance 0.40% 2,137 1.8% 0.00% TOTAL PUBLIC WORKS 25.28% 134,958 44.99% 42.72% TOTAL BUDGET 100% 533,848 100% 100% 47 Department: PUBLIC AFFAIRS FY14 Budget: $ 334,210 Methodology: Dept Est /FTE /Operating Costs Total All Total Dept Est Total FTEs Total Opr Costs General Fund Contribution 253,272 253,272 Charges to Special Revenue Funds: 20,972 20,972 Charges to Enterprise Funds: 59,966 59,966 Charges to Internal Service Funds: - - Total Department Revenue to General Fund $ 80,938 $ $ $ 80,938 481 Page Department % Spread: 0% 0%1 100% Opr Costs 334,210 Estimate $ Estimate % FTE $ FTE % Budget $ Budget 110 1000 City Council 0% 0.3% 0.84% 2,805 110 1031 Telecommunications Commission 0% 0.1% 0.05% 183 110 1040 Library Commission 0% 0.0% 0.02% 69 110 1042 Fine Arts Commission 0% 0.1% 0.08% 278 110 1050 Public Safety Commission 0% 0.0% 0.02% 53 110 1055 Bicycle and Pedestrian 0% 0.0% 0.00% 3 110 1060 Recreation Commission 0% 0.1% 0.03% 110 110 1065 Teen Commission 0% 0.2% 0.05% 164 110 1070 Planning Commission 0% 0.3% 0.29% 986 110 1075 Housing Commission 0% 0.0% 0.01% 40 TOTAL COUNCILS & COMMISSIONS 0% 1.0% 1.40% 4,691 110 1200 City Manager 0% 1.5% 1.11% 3,694 110 1210 Environmental Affairs 0% 0.4% 0.56% 1,877 110 1220 Economic Development 0% 0.6% 0.26% 871 110 1250 City Clerk 0% 1.8% 1.31% 4,370 110 1251 Duplicating and Postage 0% 0.4% 0.41% 1,356 110 1252 Elections 0% 0.0% 0.74% 2,476 110 1300 City Manager Discretionary Fund 0% 0.0% 0.03% 102 TOTAL CITY MANAGER 0% 4.70% 4.41% 14,746 110 1500 LEGAL SERVICES 0% 1.8% 2.29% 7,654 TOTAL CITY ATTORNEY 0% 1.82% 2.29% 7,654 110 2110 Code Enforcement 0% 1.2% 1.40% 4,695 TOTAL LAW ENFORCEMENT 0.00 1.21% 1.40% 4,695 110 3300 Public Affairs 0% 1.1% 0.00% - 110 3310 Community Outreach 0% 0.5% 0.24% 794 110 3320 Disaster Preparedness 0% 0.0% 0.44% 1,471 110 3330 Neighborhood Watch 0% 0.0% 0.11% 375 110 3400 Cupertino Scene 0% 0.2% 0.38% 1,255 110 3502 Public Access Support 0% 0.0% 0.18% 616 615 3500 Government Channel 0% 1.5% 0.00% - 615 3501 Gov't Channel -- Special Project 0% 0.4% 0.00% 615 3600 City Web Site 0% 0.6% 0.00% - TOTAL PUBLIC & ENVIRON AFFAIRS 0% 4.25% 1.35% 4,511 110 4000 Administration 0% 1.6% 1.18% 3,940 110 4040 Library Service 0% 0.0% 1.01% 3,391 110 4100 Accounting 0% 2.7% 2.25% 7,528 110 4110 Business Licenses 0% 0.3% 0.19% 627 110 4510 Human Resources 0% 1.8% 1.44% 4,824 110 4511 HUMAN RESOURCE LITIGATIO 0% 0.0% 0.00% - 110 4540 Insurance Administration 0% 0.1% 0.70% 2,340 610 4800 Operations 0% 2.4% 0.00% - 620 4550 Claims 0% 0.1% 0.00% 641 4570 Disability Claims 0% 0.0% 0.00% 641 4571 Leave Payouts 0% 0.0% 0.00% 642 4512 Insurance 0% 0.0% 0.00% - TOTAL ADMINISTRATIVE SERVICES 0% 9.10% 6.78% 22,650 110 6010 Leadership 95014 0% 0.0% 0.06% 185 110 6100 Recreation Administration 0% 1.2% 1.20% 4,016 481 Page Department: PUBLIC AFFAIRS FY14 Budget: $ 334,210 Methodology: Dept Est /FTE /Operating Costs Total All Total Dept Est Total FTEs Total Opr Costs General Fund Contribution 253,272 253,272 Charges to Special Revenue Funds: 20,972 20,972 Charges to Enterprise Funds: 59,966 59,966 Charges to Internal Service Funds: - - Total Department Revenue to General Fund $ 80,938 $ $ $ 80,938 491 Page Department % Spread: 0% 0%1 100% Estimates FTE Spread Opr Costs ,----�pt 334,210 % Estimate $ Estimate % FTE $ FTE % Budget $ Budget 0% 2.7% 1.67% 5,590 110 6200 Supervision 110 6220 Blackberry Farm Picnic Area 0% 1.4% 1.91% 6,375 110 6230 Community Hall Operation 0% 0.5% 0.12% 387 110 6248 Cultural Programs 0% 0.2% 0.57% 1,898 110 6265 Quinlan Community Center 0% 1.2% 1.16% 3,865 110 6300 Administration 0% 0.3% 0.98% 3,291 110 6342 Youth Programs 0% 0.1% 0.07% 244 110 6343 Teen Programs 0% 0.1% 0.01% 18 110 6344 Teen Center 0% 0.2% 0.17% 577 110 6347 Nature Programs 0% 0.7% 0.34% 1,149 110 6400 Supervision 0% 0.4% 0.85% 2,854 110 6445 Creekside Park 0% 0.0% 0.01% 36 110 6460 Monta Vista Recreation Center 0% 0.0% 0.01% 24 110 6500 Senior Adult Programs 0% 2.9% 1.70% 5,695 110 6529 Senior Center Case Manager 0% 0.4% 0.29% 980 110 6549 Senior Adult Recreation 0% 1.0% 1.98% 6,602 110 6660 Blue Pheasant Restaurant 0% 0.0% 0.01% 44 560 6440 Golf Course 0% 0.8% 1.40% 4,674 570 6450 Sports Center 0% 1.4% 4.85% 16,208 580 6349 Cultural, Youth and Teen Programs 0% 1.4% 3.70% 12,369 580 6449 Sports Physical Recreation 0% 1.1% 2.33% 7,778 TOTAL RECREATION 0% 17.89% 25.39% 84,859 110 7200 Planning Administration 0% 1.0% 0.79% 2,643 110 7301 Current Planning 0% 4.7% 2.71% 9,049 110 7302 Mid and Long Range Planning 0% 0.6% 0.57% 1,893 110 7305 Annexation 0% 0.0% 0.15% 487 110 7406 Human Service Grants 0% 0.0% 0.11% 374 110 7501 General Building 0% 3.4% 2.82% 9,411 110 7502 Construction Plan Checking 0% 1.0% 1.34% 4,471 110 7503 Building Code Enforcement 0% 3.1% 1.83% 6,126 110 7506 MUNI CODE ENFORCEMENT 0% 1.0% 0.66% 2,191 250 7304 Successor Agency 0% 0.0% 0.00% - 260 7401 General Administration 0% 0.3% 0.25% 824 260 7403 Affordable Housing 0% 0.0% 2.18% 7,272 260 7404 Public Service Grants 0% 0.0% 0.00% - 265 7405 Below Market Rate Housing 0% 0.0% 0.00% - TOTAL COMMUNITY DEVELOPMENT 0% 15.07% 13.39% 44,741 110 8001 Public Works Administration 0% 1.8% 1.13% 3,770 110 8005 Environmental Management 0% 0.2% 0.33% 1,104 110 8101 Engineering Design 0% 3.7% 3.28% 10,955 110 8102 Inspection Service 0% 0.6% 0.46% 1,536 110 8201 Public Works Supervision 0% 1.2% 2.56% 8,548 110 8302 McClellan Ranch Park 0% 0.2% 0.17% 565 110 8303 Memorial Park 0% 1.7% 1.59% 5,322 110 8312 School Site Maintenance 0% 2.4% 1.77% 5,913 110 8314 Neighborhood Parks 0% 4.9% 3.55% 11,875 110 8315 Sports Fields /Jollyman /Creekside 0% 1.7% 1.43% 4,775 110 8321 Civic Center Maintenance 0% 0.5% 0.49% 1,650 110 8401 Storm Drain Maintenance 0% 0.8% 0.12% 412 110 8402 Street Cleaning 0% 0.0% 0.00% - 110 8406 Graffiti Removal 0% 0.0% 0.00% - 110 8407 Overpasses & Medians Maintenance 0% 3.6% 3.49% 11,656 110 8408 Street Trees Maintenance 0% 3.9% 2.27% 7,582 491 Page Department: PUBLIC AFFAIRS FY14 Budget: $ 334,210 Methodology: Dept Est /FTE /Operating Costs Total All Total Dept Est Total FTEs Total Opr Costs General Fund Contribution 253,272 253,272 Charges to Special Revenue Funds: 20,972 20,972 Charges to Enterprise Funds: 59,966 59,966 Charges to Internal Service Funds: - - Total Department Revenue to General Fund $ 80,938 $ $ $ 80,938 50 Department % Spread: 0% 0%1 100% Estimates FTE Spread Opr Costs ,----�pt 334,210 % Estimate $ Estimate % FTE $ FTE % Budget $ Budget 110 8409 Elmwood Program 0% 1.9% 0.72% 2,397 110 8501 City Hall 0% 0.8% 1.25% 4,171 110 8502 Library 0% 0.5% 0.85% 2,825 110 8503 Service Center 0% 0.5% 0.97% 3,233 110 8504 Quinlan Community Center 0% 0.5% 1.03% 3,428 110 8505 Senior Center 0% 0.5% 0.61% 2,054 110 8506 McClellan Ranch 0% 0.2% 0.18% 606 110 8507 Monta Vista 0% 0.2% 0.32% 1,074 110 8508 Wilson 0% 0.1% 0.11% 360 110 8509 Portal 0% 0.1% 0.07% 242 110 8511 Creekside 0% 0.1% 0.13% 431 110 8512 Community Hall 0% 0.3% 1.08% 3,616 110 8513 Teen Center 0% 0.1% 0.09% 316 110 8516 BBF picnic facilities 0% 0.0% 0.13% 427 110 8601 Traffic Engineering 0% 1.1% 1.22% 4,088 110 8602 Traffic Signal Maintenance 0% 1.2% 1.55% 5,194 110 8830 Street Lighting 0% 0.2% 0.72% 2,411 110 8850 Service Center Operations 0% 0.2% 0.39% 1,314 230 8004 Non Point Source 0% 1.3% 1.46% 4,891 270 8403 Sidewalk, Curb and Gutter Maint 0% 0.5% 0.36% 1,209 270 8404 Street Pavement Maintenance 0% 1.9% 0.67% 2,249 270 8405 Street Signs /Markings 0% 2.1% 1.35% 4,527 520 8003 Solid Waste & Recycling 0% 1.3% 4.75% 15,891 570 8510 Maintenance 0% 0.5% 0.91% 3,046 630 8840 Equipment Maintenance 0% 1.8% 0.00% - TOTAL PUBLIC WORKS 0% 44.99% 43.58% 145,663 TOTAL BUDGET 0% 100% 100% 334,210 50 Department: DISASTER PREPARDNESS FY14 Budget: $ 113,021 Methodology: Dept Est /FTE /Operating Costs General Fund Contribution Charges to Special Revenue Funds: Charges to Enterprise Funds: Total All Total Dept Est 85,741 7,065 20,208 Tota I FTEs Total Op r Costs 85,741 7,065 20,208 Charges to Internal Service Funds: - - Total Department Revenue to General Fund $ 27,273 $ $ $ 27,273 51 Department % Spread: 0% 0%1 100% Dept Estimates FTE Spread Opr Costs 113,021 Estimate $ Estimate % FTE $ FTE % Budget $ Budget 110 1000 City Council 0% 0.3% 0.84% 945 110 1031 Telecommunications Commission 0% 0.1% 0.05% 62 110 1040 Library Commission 0% 0.0% 0.02% 23 110 1042 Fine Arts Commission 0% 0.1% 0.08% 94 110 1050 Public Safety Commission 0% 0.0% 0.02% 18 110 1055 Bicycle and Pedestrian 0% 0.0% 0.00% 1 110 1060 Recreation Commission 0% 0.1% 0.03% 37 110 1065 Teen Commission 0% 0.2% 0.05% 55 110 1070 Planning Commission 0% 0.3% 0.29% 332 110 1075 Housing Commission 0% 0.0% 0.01% 13 TOTAL COUNCILS & COMMISSIONS 0% 1.0% 1.40% 1,580 110 1200 City Manager 0% 1.5% 1.10% 1,245 110 1210 Environmental Affairs 0% 0.4% 0.56% 632 110 1220 Economic Development 0% 0.6% 0.26% 293 110 1250 City Clerk 0% 1.8% 1.30% 1,473 110 1251 Duplicating and Postage 0% 0.4% 0.40% 457 110 1252 Elections 0% 0.0% 0.74% 834 110 1300 City Manager Discretionary Fund 0% 0.0% 0.03% 34 TOTAL CITY MANAGER 0% 4.70% 4.40% 4,968 110 1500 LEGAL SERVICES 0% 1.8% 2.28% 2,579 TOTAL CITY ATTORNEY 0% 1.82% 2.28% 2,579 110 2110 Code Enforcement 0% 1.2% 1.40% 1,582 TOTAL LAW ENFORCEMENT 0.00 1.21% 1.40% 1,582 110 3300 Public Affairs 0% 1.1% 0.80% 905 110 3310 Community Outreach 0% 0.5% 0.24% 267 110 3320 Disaster Preparedness 0% 0.0% 0.00% - 110 3330 Neighborhood Watch 0% 0.0% 0.11% 126 110 3400 Cupertino Scene 0% 0.2% 0.37% 423 110 3502 Public Access Support 0% 0.0% 0.18% 207 615 3500 Government Channel 0% 1.5% 0.00% - 615 3501 Gov't Channel -- Special Project 0% 0.4% 0.00% 615 3600 City Web Site 0% 0.6% 0.00% - TOTAL PUBLIC & ENVIRON AFFAIRS 0% 4.25% 1.71% 1,928 110 4000 Administration 0% 1.6% 1.17% 1,328 110 4040 Library Service 0% 0.0% 1.01% 1,143 110 4100 Accounting 0% 2.7% 2.24% 2,536 110 4110 Business Licenses 0% 0.3% 0.19% 211 110 4510 Human Resources 0% 1.8% 1.44% 1,625 110 4511 HUMAN RESOURCE LITIGATIO 0% 0.0% 0.00% - 110 4540 Insurance Administration 0% 0.1% 0.70% 788 610 4800 Operations 0% 2.4% 0.00% - 620 4550 Claims 0% 0.1% 0.00% 641 4570 Disability Claims 0% 0.0% 0.00% 641 4571 Leave Payouts 0% 0.0% 0.00% 642 4512 Insurance 0% 0.0% 0.00% - TOTAL ADMINISTRATIVE SERVICES 0% 9.10% 6.75% 7,631 110 6010 Leadership 95014 0% 0.0% 0.06% 62 110 6100 Recreation Administration 0% 1.2% 1.20% 1,353 51 Department: DISASTER PREPARDNESS FY14 Budget: $ 113,021 Methodology: Dept Est /FTE /Operating Costs Total All Total Dept Est Total FTEs Total Opr Costs General Fund Contribution 85,741 85,741 Charges to Special Revenue Funds: 7,065 7,065 Charges to Enterprise Funds: 20,208 20,208 Charges to Internal Service Funds: - - Total Department Revenue to General Fund $ 27,273 $ $ $ 27,273 521 Page Department % Spread: 0% 0%1 100% Dept Estimates FTE Spread Opr Costs 113,021 % Estimate $ Estimate % FTE $ FTE % Budget $ Budget 0% 2.7% 1.67% 1,883 110 6200 Supervision 110 6220 Blackberry Farm Picnic Area 0% 1.4% 1.90% 2,148 110 6230 Community Hall Operation 0% 0.5% 0.12% 130 110 6248 Cultural Programs 0% 0.2% 0.57% 640 110 6265 Quinlan Community Center 0% 1.2% 1.15% 1,302 110 6300 Administration 0% 0.3% 0.98% 1,109 110 6342 Youth Programs 0% 0.1% 0.07% 82 110 6343 Teen Programs 0% 0.1% 0.01% 6 110 6344 Teen Center 0% 0.2% 0.17% 194 110 6347 Nature Programs 0% 0.7% 0.34% 387 110 6400 Supervision 0% 0.4% 0.85% 962 110 6445 Creekside Park 0% 0.0% 0.01% 12 110 6460 Monta Vista Recreation Center 0% 0.0% 0.01% 8 110 6500 Senior Adult Programs 0% 2.9% 1.70% 1,919 110 6529 Senior Center Case Manager 0% 0.4% 0.29% 330 110 6549 Senior Adult Recreation 0% 1.0% 1.97% 2,225 110 6660 Blue Pheasant Restaurant 0% 0.0% 0.01% 15 560 6440 Golf Course 0% 0.8% 1.39% 1,575 570 6450 Sports Center 0% 1.4% 4.83% 5,461 580 6349 Cultural, Youth and Teen Programs 0% 1.4% 3.69% 4,168 580 6449 Sports Physical Recreation 0% 1.1% 2.32% 2,621 TOTAL RECREATION 0% 17.89% 25.30% 28,592 110 7200 Planning Administration 0% 1.0% 0.79% 891 110 7301 Current Planning 0% 4.7% 2.70% 3,049 110 7302 Mid and Long Range Planning 0% 0.6% 0.56% 638 110 7305 Annexation 0% 0.0% 0.15% 164 110 7406 Human Service Grants 0% 0.0% 0.11% 126 110 7501 General Building 0% 3.4% 2.81% 3,171 110 7502 Construction Plan Checking 0% 1.0% 1.33% 1,507 110 7503 Building Code Enforcement 0% 3.1% 1.83% 2,064 110 7506 MUNI CODE ENFORCEMENT 0% 1.0% 0.65% 738 250 7304 Successor Agency 0% 0.0% 0.00% - 260 7401 General Administration 0% 0.3% 0.25% 277 260 7403 Affordable Housing 0% 0.0% 2.17% 2,450 260 7404 Public Service Grants 0% 0.0% 0.00% - 265 7405 Below Market Rate Housing 0% 0.0% 0.00% - TOTAL COMMUNITY DEVELOPMENT 0% 15.07% 13.34% 15,075 110 8001 Public Works Administration 0% 1.8% 1.12% 1,270 110 8005 Environmental Management 0% 0.2% 0.33% 372 110 8101 Engineering Design 0% 3.7% 3.27% 3,691 110 8102 Inspection Service 0% 0.6% 0.46% 518 110 8201 Public Works Supervision 0% 1.2% 2.55% 2,880 110 8302 McClellan Ranch Park 0% 0.2% 0.17% 190 110 8303 Memorial Park 0% 1.7% 1.59% 1,793 110 8312 School Site Maintenance 0% 2.4% 1.76% 1,992 110 8314 Neighborhood Parks 0% 4.9% 3.54% 4,001 110 8315 Sports Fields /Jollyman /Creekside 0% 1.7% 1.42% 1,609 110 8321 Civic Center Maintenance 0% 0.5% 0.49% 556 110 8401 Storm Drain Maintenance 0% 0.8% 0.12% 139 110 8402 Street Cleaning 0% 0.0% 0.00% - 110 8406 Graffiti Removal 0% 0.0% 0.00% - 110 8407 Overpasses & Medians Maintenance 0% 3.6% 3.48% 3,927 110 8408 Street Trees Maintenance 0% 3.9% 2.26% 2,555 521 Page Department: DISASTER PREPARDNESS FY14 Budget: $ 113,021 Methodology: Dept Est /FTE /Operating Costs Total All Total Dept Est Total FTEs Total Opr Costs General Fund Contribution 85,741 85,741 Charges to Special Revenue Funds: 7,065 7,065 Charges to Enterprise Funds: 20,208 20,208 Charges to Internal Service Funds: - - Total Department Revenue to General Fund $ 27,273 $ $ $ 27,273 53 Department % Spread: 0% 0%1 100% Dept Estimates FTE Spread Opr Costs 113,021 % Estimate $ Estimate % FTE $ FTE % Budget $ Budget 110 8409 Elmwood Program 0% 1.9% 0.71% 808 110 8501 City Hall 0% 0.8% 1.24% 1,405 110 8502 Library 0% 0.5% 0.84% 952 110 8503 Service Center 0% 0.5% 0.96% 1,089 110 8504 Quinlan Community Center 0% 0.5% 1.02% 1,155 110 8505 Senior Center 0% 0.5% 0.61% 692 110 8506 McClellan Ranch 0% 0.2% 0.18% 204 110 8507 Monta Vista 0% 0.2% 0.32% 362 110 8508 Wilson 0% 0.1% 0.11% 121 110 8509 Portal 0% 0.1% 0.07% 81 110 8511 Creekside 0% 0.1% 0.13% 145 110 8512 Community Hall 0% 0.3% 1.08% 1,218 110 8513 Teen Center 0% 0.1% 0.09% 106 110 8516 BBF picnic facilities 0% 0.0% 0.13% 144 110 8601 Traffic Engineering 0% 1.1% 1.22% 1,378 110 8602 Traffic Signal Maintenance 0% 1.2% 1.55% 1,750 110 8830 Street Lighting 0% 0.2% 0.72% 812 110 8850 Service Center Operations 0% 0.2% 0.39% 443 230 8004 Non Point Source 0% 1.3% 1.46% 1,648 270 8403 Sidewalk, Curb and Gutter Maint 0% 0.5% 0.36% 407 270 8404 Street Pavement Maintenance 0% 1.9% 0.67% 758 270 8405 Street Signs /Markings 0% 2.1% 1.35% 1,525 520 8003 Solid Waste & Recycling 0% 1.3% 4.74% 5,354 570 8510 Maintenance 0% 0.5% 0.91% 1,029 630 8840 Equipment Maintenance 0% 1.8% 0.00% - TOTAL PUBLIC WORKS 0% 44.99% 43.43% 49,079 TOTAL BUDGET 0% 100% 100% 113,014 53 Department: AdmSvcs - Administration Department %Spread: 0%1 FY14 Budget: $ 498,630 50% Methodology: Dept Est /FTE /Operating Costs Dept Estimates FTE Spread Opr Costs Total All Total Dept Est Total FTEs Total Opr Costs General Fund Contribution 393,182 204,473 188,709 Charges to Special Revenue Funds: 31,089 15,386 15,703 Charges to Enterprise Funds: 61,058 16,155 44,903 Charges to Internal Service Funds: 13,301 13,301 - Total Department Revenue to General Fund $ 105,448 $ $ 44,842 $ 60,606 541 Page Department %Spread: 0%1 50% 50% Dept Estimates FTE Spread Opr Costs 249,315 $ 249,315 249,315 % Estimate $ Estimate % FTE $ FTE % Budget $ Budget 110 1000 City Council 0% 0.3% 769 0.84% 2,100 110 1031 Telecommunications Commission 0% - 0.1% 154 0.05% 137 110 1040 Library Commission 0% 0.0% 77 0.02% 52 110 1042 Fine Arts Commission 0% 0.1% 154 0.08% 208 110 1050 Public Safety Commission 0% 0.0% - 0.02% 39 110 1055 Bicycle and Pedestrian 0% 0.0% - 0.00% 2 110 1060 Recreation Commission 0% 0.1% 154 0.03% 83 110 1065 Teen Commission 0% 0.2% 385 0.05% 123 110 1070 Planning Commission 0% 0.3% 646 0.30% 738 110 1075 Housing Commission 0% 0.0% 77 0.01% 30 TOTAL COUNCILS & COMMISSIONS 0% - 1.0% 2,416 1.41% 3,512 110 1200 City Manager 0% 1.6% 3,923 1.11% 2,766 110 1210 Environmental Affairs 0% 0.4% 923 0.56% 1,405 110 1220 Economic Development 0% 0.6% 1,539 0.26% 652 110 1250 City Clerk 0% 1.9% 4,616 1.31% 3,273 110 1251 Duplicating and Postage 0% - 0.4% 923 0.41% 1,015 110 1252 Elections 0% - 0.0% - 0.74% 1,854 110 1300 City Manager Discretionary Fund 0% 0.0% - 0.03% 76 TOTAL CITY MANAGER 0% - 4.78% 11,924 4.43% 11,041 110 1500 LEGALSERVICES 0% - 1.9% 4,616 2.30% 5,731 TOTAL CITY ATTORNEY 0% - 1.85% 4,616 2.30% 5,731 110 2110 Code Enforcement 0% - 1.2% 3,077 1.41% 3,516 TOTAL LAW ENFORCEMENT 0.00 - 1.23% 3,077 1.41% 3,516 110 3300 Public Affairs 0% 1.1% 2,769 0.81% 2,011 110 3310 Community Outreach 0% 0.5% 1,154 0.24% 594 110 3320 Disaster Preparedness 0% 0.0% - 0.44% 1,101 110 3330 Neighborhood Watch 0% 0.0% - 0.11% 281 110 3400 Cupertino Scene 0% 0.2% 538 0.38% 940 110 3502 Public Access Support 0% 0.0% - 0.18% 461 615 3500 Government Channel 0% 1.6% 3,923 0.00% - 615 3501 Gov't Channel--Special Project 0% 0.4% 923 0.00% 615 3600 City Web Site 0% 0.6% 1,462 0.00% TOTAL PUBLIC & ENVIRON AFFAIRS 0% - 4.32% 10,769 2.16% 5,388 110 4000 Administration 0% 0.0% - 0.00% - 110 4040 Library Service 0% 0.0% - 1.02% 2,539 110 4100 Accounting 0% 2.8% 6,923 2.26% 5,637 110 4110 Business Licenses 0% 0.3% 769 0.19% 469 110 4510 Human Resources 0% - 1.8% 4,539 1.45% 3,612 110 4511 HUMAN RESOURCE LITIGATIO 0% - 0.0% - 0.00% - 110 4540 Insurance Administration 0% - 0.1% 231 0.70% 1,752 610 4800 Operations 0% 2.5% 6,154 0.00% - 620 4550 Claims 0% 0.1% 308 0.00% 641 4570 Disability Claims 0% 0.0% - 0.00% 641 4571 Leave Payouts 0% 0.0% 0.00% 642 4512 Insurance 0% 0.0% - 0.00% - TOTAL ADM INISTRATIVESERVICES 0% - 7.59% 18,924 5.62% 14,009 110 6010 Leadership 95014 0% 0.0% 77 0.06% 138 110 6100 Recreation Administration 0% 1.2% 3,077 1.21% 3,007 541 Page Department: AdmSvcs - Administration Department %Spread: 0%1 FY14 Budget: $ 498,630 50% Methodology: Dept Est /FTE /Operating Costs Dept Estimates FTE Spread Opr Costs Total All Total Dept Est Total FTEs Total Opr Costs General Fund Contribution 393,182 204,473 188,709 Charges to Special Revenue Funds: 31,089 15,386 15,703 Charges to Enterprise Funds: 61,058 16,155 44,903 Charges to Internal Service Funds: 13,301 13,301 - Total Department Revenue to General Fund $ 105,448 $ $ 44,842 $ 60,606 551 Page Department %Spread: 0%1 50% 50% Dept Estimates FTE Spread Opr Costs 249,315 $ 249,315 249,315 % Estimate $ Estimate % FTE $ FTE % Budget $ Budget 110 6200 Supervision 0% 2.7% 6,800 1.68% 4,185 110 6220 Blackberry Farm Picnic Area 0% - 1.4% 3,462 1.91% 4,774 110 6230 Community Hall Operation 0% 0.6% 1,385 0.12% 290 110 6248 Cultural Programs 0% 0.2% 508 0.57% 1,421 110 6265 Quinlan Community Center 0% 1.2% 3,000 1.16% 2,894 110 6300 Administration 0% 0.3% 769 0.99% 2,464 110 6342 Youth Programs 0% 0.1% 308 0.07% 183 110 6343 Teen Programs 0% 0.1% 308 0.01% 13 110 6344 Teen Center 0% 0.2% 538 0.17% 432 110 6347 Nature Programs 0% 0.7% 1,662 0.35% 860 110 6400 Supervision 0% 0.4% 1,077 0.86% 2,137 110 6445 Creekside Park 0% 0.0% - 0.01% 27 110 6460 Monta Vista Recreation Center 0% 0.0% - 0.01% 18 110 6500 Senior Adult Programs 0% - 2.9% 7,277 1.71% 4,265 110 6529 Senior Center Case Manager 0% 0.4% 1,062 0.29% 733 110 6549 Senior Adult Recreation 0% - 1.0% 2,431 1.98% 4,944 110 6660 Blue Pheasant Restaurant 0% 0.0% - 0.01% 33 560 6440 Golf Course 0% 0.8% 1,923 1.40% 3,500 570 6450 Sports Center 0% 1.4% 3,462 4.87% 12,137 580 6349 Cultural, Youth and Teen Programs 0% 1.4% 3,462 3.71% 9,262 580 6449 Sports Physical Recreation 0% 1.1% 2,769 2.34% 5,824 TOTALRECREATION 0% - 18.19% 45,357 25.49% 63,541 110 7200 Planning Administration 0% 1.0% 2,554 0.79% 1,979 110 7301 Current Planning 0% 4.8% 12,016 2.72% 6,776 110 7302 Mid and Long Range Planning 0% - 0.6% 1,585 0.57% 1,418 110 7305 Annexation 0% 0.0% - 0.15% 365 110 7406 Human Service Grants 0% 0.0% - 0.11% 280 110 7501 General Building 0% 3.4% 8,539 2.83% 7,047 110 7502 Construction Plan Checking 0% 1.0% 2,539 1.34% 3,348 110 7503 Building Code Enforcement 0% - 3.1% 7,769 1.84% 4,587 110 7506 MUNI CODE ENFORCEMENT 0% - 1.0% 2,539 0.66% 1,641 250 7304 Successor Agency 0% 0.0% - 0.00% - 260 7401 General Administration 0% 0.3% 662 0.25% 617 260 7403 Affordable Housing 0% 0.0% - 2.18% 5,445 260 7404 Public Service Grants 0% 0.0% 0.00% - 265 7405 Below Market Rate Housing 0% 0.0% - 0.00% - TOTALCOMMUNITYDEVELOPMENT 0% - 15.32% 38,203 13.44% 33,503 110 8001 Public Works Administration 0% 1.9% 4,616 1.13% 2,823 110 8005 Environmental Management 0% 0.2% 385 0.33% 826 110 8101 Engineering Design 0% 3.8% 9,462 3.29% 8,203 110 8102 Inspection Service 0% 0.6% 1,539 0.46% 1,151 110 8201 Public Works Supervision 0% 1.2% 3,077 2.57% 6,401 110 8302 McClellan Ranch Park 0% 0.2% 462 0.17% 423 110 8303 Memorial Park 0% 1.8% 4,385 1.60% 3,985 110 8312 School Site Maintenance 0% 2.4% 6,000 1.78% 4,428 110 8314 Neighborhood Parks 0% 4.9% 12,308 3.57% 8,892 110 8315 Sports Fields /Jollyman /Creekside 0% 1.7% 4,308 1.43% 3,576 110 8321 Civic Center Maintenance 0% 0.6% 1,385 0.50% 1,235 110 8401 Storm Drain Maintenance 0% 0.8% 2,000 0.12% 309 110 8402 Street Cleaning 0% 0.0% - 0.00% - 110 8406 Graffiti Removal 0% 0.0% - 0.00% - 110 8407 Overpasses & Medians Maintenance 0% 3.6% 9,077 3.50% 8,728 110 8408 Street Trees Maintenance 0% 3.9% 9,846 2.28% 5,677 110 8409 Elmwood Program 0% 1.9% 4,769 0.72% 1,795 551 Page Department: AdmSvcs - Administration Department %Spread: 0%1 FY14 Budget: $ 498,630 50% Methodology: Dept Est /FTE /Operating Costs Dept Estimates FTE Spread Opr Costs Total All Total Dept Est Total FTEs Total Opr Costs General Fund Contribution 393,182 204,473 188,709 Charges to Special Revenue Funds: 31,089 15,386 15,703 Charges to Enterprise Funds: 61,058 16,155 44,903 Charges to Internal Service Funds: 13,301 13,301 - Total Department Revenue to General Fund $ 105,448 $ $ 44,842 $ 60,606 561 Page Department %Spread: 0%1 50% 50% Dept Estimates FTE Spread Opr Costs 249,315 $ 249,315 249,315 % Estimate $ Estimate % FTE $ FTE % Budget $ Budget 110 8501 City Hall 0% 0.8% 2,000 1.25% 3,123 110 8502 Library 0% 0.5% 1,231 0.85% 2,115 110 8503 Service Center 0% 0.5% 1,231 0.97% 2,421 110 8504 Quinlan Community Center 0% 0.5% 1,231 1.03% 2,567 110 8505 Senior Center 0% 0.5% 1,231 0.62% 1,538 110 8506 McClellan Ranch 0% 0.2% 615 0.18% 454 110 8507 Monta Vista 0% 0.2% 615 0.32% 804 110 8508 Wilson 0% 0.1% 308 0.11% 269 110 8509 Portal 0% - 0.1% 154 0.07% 181 110 8511 Creekside 0% 0.1% 308 0.13% 323 110 8512 Community Hall 0% 0.3% 769 1.09% 2,708 110 8513 Teen Center 0% 0.1% 154 0.09% 237 110 8516 BBF picnic facilities 0% 0.0% - 0.13% 320 110 8601 Traffic Engineering 0% 1.1% 2,846 1.23% 3,061 110 8602 Traffic Signal Maintenance 0% 1.2% 3,077 1.56% 3,890 110 8830 Street Lighting 0% 0.2% 538 0.72% 1,806 110 8850 Service Center Operations 0% 0.2% 385 0.39% 984 230 8004 Non Point Source 0% 1.3% 3,339 1.47% 3,662 270 8403 Sidewalk, Curb and Gutter Maint 0% 0.5% 1,308 0.36% 905 270 8404 Street Pavement Maintenance 0% 1.9% 4,846 0.68% 1,684 270 8405 Street Signs /Markings 0% 2.1% 5,231 1.36% 3,390 520 8003 Solid Waste & Recycling 0% 1.4% 3,385 4.77% 11,899 570 8510 Maintenance 0% - 0.5% 1,154 0.91% 2,281 630 8840 Equipment Maintenance 0% - 1.8% 4,454 0.00% - TOTAL PUBLIC WORKS 0% - 45.74% 114,029 43.75% 109,074 TOTALBUDGET 0% - 100% 249,315 100% 249,315 561 Page Department: ACCOUNTING Department % Spread: 0%1 FY14 Budget: $ 935,299 50% Methodology: Dept Est /FTE /Operating Costs FTE Spread Opr Costs Total All Total Dept Est Total FTEs Total Opr Costs General Fund Contribution 735,327 382,591 352,736 Charges to Special Revenue Funds: 58,959 29,183 29,776 Charges to Enterprise Funds: 115,782 30,641 85,141 Charges to Internal Service Funds: 25,243 25,243 - Total Department Revenue to General Fund $ 199,984 $ $ 85,067 $ 114,917 57 Department % Spread: 0%1 50% 50% FTE Spread Opr Costs 467,650 467,650 - Estimate $ Estimate % FTE $ FTE % Budget $ Budget 110 1000 City Council 0% 0.3% 1,459 0.85% 3,983 110 1031 Telecommunications Commission 0% 0.1% 292 0.06% 260 110 1040 Library Commission 0% 0.0% 146 0.02% 99 110 1042 Fine Arts Commission 0% 0.1% 292 0.08% 395 110 1050 Public Safety Commission 0% 0.0% - 0.02% 75 110 1055 Bicycle and Pedestrian 0% 0.0% - 0.00% 4 110 1060 Recreation Commission 0% 0.1% 292 0.03% 157 110 1065 Teen Commission 0% 0.2% 730 0.05% 233 110 1070 Planning Commission 0% 0.3% 1,226 0.30% 1,400 110 1075 Housing Commission 0% 0.0% 146 0.01% 56 TOTAL COUNCILS & COMMISSIONS 0% 1.0% 4,583 1.42% 6,662 110 1200 City Manager 0% 1.6% 7,442 1.12% 5,245 110 1210 Environmental Affairs 0% 0.4% 1,751 0.57% 2,665 110 1220 Economic Development 0% 0.6% 2,918 0.26% 1,236 110 1250 City Clerk 0% 1.9% 8,755 1.33% 6,205 110 1251 Duplicating and Postage 0% 0.4% 1,751 0.41% 1,925 110 1252 Elections 0% 0.0% - 0.75% 3,516 110 1300 City Manager Discretionary Fund 0% 0.0% - 0.03% 145 TOTAL CITY MANAGER 0% 4.84% 22,617 4.48% 20,937 110 1500 LEGAL SERVICES 0% 1.9% 8,755 2.32% 10,867 TOTAL CITY ATTORNEY 0% 1.87% 8,755 2.32% 10,867 110 2110 Code Enforcement 0% 1.2% 5,837 1.43% 6,667 TOTAL LAW ENFORCEMENT 0.00 1.25% 5,837 1.43% 6,667 110 3300 Public Affairs 0% 1.1% 5,253 0.82% 3,813 110 3310 Community Outreach 0% 0.5% 2,189 0.24% 1,127 110 3320 Disaster Preparedness 0% 0.0% - 0.45% 2,088 110 3330 Neighborhood Watch 0% 0.0% - 0.11% 533 110 3400 Cupertino Scene 0% 0.2% 1,021 0.38% 1,782 110 3502 Public Access Support 0% 0.0% - 0.19% 874 615 3500 Government Channel 0% 1.6% 7,442 0.00% - 615 3501 Gov't Channel -- Special Project 0% 0.4% 1,751 0.00% 615 3600 City Web Site 0% 0.6% 2,772 0.00% - TOTAL PUBLIC & ENVIRON AFFAIRS 0% 4.37% 20,428 2.18% 10,217 110 4000 Administration 0% 1.7% 7,879 1.20% 5,594 110 4040 Library Service 0% 0.0% - 1.03% 4,815 110 4100 Accounting 0% 0.0% - 0.00% - 110 4110 Business Licenses 0% 0.3% 1,459 0.19% 890 110 4510 Human Resources 0% 1.8% 8,609 1.46% 6,849 110 4511 HUMAN RESOURCE LITIGATIO 0% 0.0% - 0.00% - 110 4540 Insurance Administration 0% 0.1% 438 0.71% 3,322 610 4800 Operations 0% 2.5% 11,673 0.00% - 620 4550 Claims 0% 0.1% 584 0.00% 641 4570 Disability Claims 0% 0.0% - 0.00% 641 4571 Leave Payouts 0% 0.0% 0.00% 642 4512 Insurance 0% 0.0% - 0.00% - TOTAL ADMINISTRATIVE SERVICES 0% 6.55% 30,642 4.59% 21,470 110 6010 Leadership 95014 0% 0.0% 146 0.06% 262 57 Department: ACCOUNTING 6100 Recreation Administration 0% 1.2% FY14 Budget: $ 935,299 1.22% 5,702 110 Methodology: Dept Est /FTE /Operating Costs 0% 2.8% 12,899 1.70% Total All Total Dept Est Total FTEs Total Opr Costs General Fund Contribution 735,327 382,591 352,736 Charges to Special Revenue Funds: 58,959 29,183 29,776 Charges to Enterprise Funds: 115,782 30,641 85,141 Charges to Internal Service Funds: 25,243 25,243 - 110 6100 Recreation Administration 0% 1.2% 5,837 1.22% 5,702 110 6200 Supervision 0% 2.8% 12,899 1.70% 7,936 110 6220 Blackberry Farm Picnic Area 0% 1.4% 6,566 1.94% 9,052 110 6230 Community Hall Operation 0% 0.6% 2,626 0.12% 550 110 6248 Cultural Programs 0% 0.2% 963 0.58% 2,695 110 6265 Quinlan Community Center 0% 1.2% 5,691 1.17% 5,488 110 6300 Administration 0% 0.3% 1,459 1.00% 4,673 110 6342 Youth Programs 0% 0.1% 584 0.07% 346 110 6343 Teen Programs 0% 0.1% 584 0.01% 25 110 6344 Teen Center 0% 0.2% 1,021 0.18% 819 110 6347 Nature Programs 0% 0.7% 3,152 0.35% 1,632 110 6400 Supervision 0% 0.4% 2,043 0.87% 4,053 110 6445 Creekside Park 0% 0.0% - 0.01% 51 110 6460 Monta Vista Recreation Center 0% 0.0% - 0.01% 35 110 6500 Senior Adult Programs 0% 3.0% 13,803 1.73% 8,087 110 6529 Senior Center Case Manager 0% 0.4% 2,014 0.30% 1,391 110 6549 Senior Adult Recreation 0% 1.0% 4,611 2.00% 9,374 110 6660 Blue Pheasant Restaurant 0% 0.0% - 0.01% 63 560 6440 Golf Course 0% 0.8% 3,648 1.42% 6,637 570 6450 Sports Center 0% 1.4% 6,566 4.92% 23,013 580 6349 Cultural, Youth and Teen Programs 0% 1.4% 6,566 3.76% 17,561 580 6449 Sports Physical Recreation 0% 1.1% 5,253 2.36% 11,043 TOTAL RECREATION 0% 18.40% 86,032 25.76% 120,488 110 7200 Planning Administration 0% 1.0% 4,844 0.80% 3,753 110 7301 Current Planning 0% 4.9% 22,792 2.75% 12,848 110 7302 Mid and Long Range Planning 0% 0.6% 3,006 0.57% 2,688 110 7305 Annexation 0% 0.0% - 0.15% 691 110 7406 Human Service Grants 0% 0.0% - 0.11% 531 110 7501 General Building 0% 3.5% 16,196 2.86% 13,362 110 7502 Construction Plan Checking 0% 1.0% 4,815 1.36% 6,349 110 7503 Building Code Enforcement 0% 3.2% 14,737 1.86% 8,699 110 7506 MUNI CODE ENFORCEMENT 0% 1.0% 4,815 0.67% 3,112 250 7304 Successor Agency 0% 0.0% - 0.00% - 260 7401 General Administration 0% 0.3% 1,255 0.25% 1,169 260 7403 Affordable Housing 0% 0.0% - 2.21% 10,325 260 7404 Public Service Grants 0% 0.0% 0.00% - 265 7405 Below Market Rate Housing 0% 0.0% - 0.00% - TOTAL COMMUNITY DEVELOPMENT 0% 15.49% 72,460 13.58% 63,527 110 8001 Public Works Administration 0% 1.9% 8,755 1.14% 5,352 110 8005 Environmental Management 0% 0.2% 730 0.34% 1,567 110 8101 Engineering Design 0% 3.8% 17,947 3.33% 15,555 110 8102 Inspection Service 0% 0.6% 2,918 0.47% 2,182 110 8201 Public Works Supervision 0% 1.2% 5,837 2.60% 12,137 110 8302 McClellan Ranch Park 0% 0.2% 875 0.17% 802 110 8303 Memorial Park 0% 1.8% 8,317 1.62% 7,556 110 8312 School Site Maintenance 0% 2.4% 11,381 1.80% 8,396 110 8314 Neighborhood Parks 0% 5.0% 23,346 3.61% 16,860 110 8315 Sports Fields /Jollyman /Creekside 0% 1.7% 8,171 1.45% 6,780 110 8321 Civic Center Maintenance 0% 0.6% 2,626 0.50% 2,342 110 8401 Storm Drain Maintenance 0% 0.8% 3,794 0.13% 585 110 8402 Street Cleaning 0% 0.0% - 0.00% - 110 8406 Graffiti Removal 0% 0.0% - 0.00% - 110 8407 Overpasses & Medians Maintenance 0% 3.7% 17,218 3.54% 16,550 110 8408 Street Trees Maintenance 0% 4.0% 18,677 2.30% 10,765 110 8409 Elmwood Program 0% 1.9% 9,047 0.73% 3,403 110 8501 City Hall 0% 0.8% 3,794 1.27% 5,922 110 8502 Library 0% 0.5% 2,335 0.86% 4,011 110 8503 Service Center 0% 0.5% 2,335 0.98% 4,591 110 8504 Quinlan Community Center 0% 0.5% 2,335 1.04% 4,868 581 Page Department: ACCOUNTING 8505 Senior Center 0% 0.5% FY14 Budget: $ 935,299 0.62% 2,916 110 Methodology: Dept Est /FTE /Operating Costs 0% 0.2% 1,167 0.18% Total All Total Dept Est Total FTEs Total Opr Costs General Fund Contribution 735,327 382,591 352,736 Charges to Special Revenue Funds: 58,959 29,183 29,776 Charges to Enterprise Funds: 115,782 30,641 85,141 Charges to Internal Service Funds: 25,243 25,243 - 110 8505 Senior Center 0% 0.5% 2,335 0.62% 2,916 110 8506 McClellan Ranch 0% 0.2% 1,167 0.18% 860 110 8507 Monta Vista 0% 0.2% 1,167 0.33% 1,524 110 8508 Wilson 0% 0.1% 584 0.11% 511 110 8509 Portal 0% 0.1% 292 0.07% 343 110 8511 Creekside 0% 0.1% 584 0.13% 612 110 8512 Community Hall 0% 0.3% 1,459 1.10% 5,134 110 8513 Teen Center 0% 0.1% 292 0.10% 449 110 8516 BBF picnic facilities 0% 0.0% - 0.13% 606 110 8601 Traffic Engineering 0% 1.2% 5,399 1.24% 5,805 110 8602 Traffic Signal Maintenance 0% 1.2% 5,837 1.58% 7,375 110 8830 Street Lighting 0% 0.2% 1,021 0.73% 3,424 110 8850 Service Center Operations 0% 0.2% 730 0.40% 1,866 230 8004 Non Point Source 0% 1.4% 6,333 1.48% 6,944 270 8403 Sidewalk, Curb and Gutter Maint 0% 0.5% 2,481 0.37% 1,717 270 8404 Street Pavement Maintenance 0% 2.0% 9,192 0.68% 3,193 270 8405 Street Signs /Markings 0% 2.1% 9,922 1.37% 6,428 520 8003 Solid Waste & Recycling 0% 1.4% 6,420 4.82% 22,563 570 8510 Maintenance 0% 0.5% 2,188 0.92% 4,324 630 8840 Equipment Maintenance 0% 1.8% 8,463 1 0.00% - TOTAL PUBLIC WORKS 0% 46.25% 216,304 44.22% 206,818 TOTAL BUDGET 0% 100% 467,658 100% 467,653 591 Page Department: HUMAN RESOURCES Department % Spread: 30% FY14 Budget: $ 645,246 70% 0% Methodology: Dept Est /FTE /Operating Costs Dept Estimates FTE Spread Total All Total Dept Est Total FTEs Total Opr Costs General Fund Contribution 484,507 114,209 370,298 Charges to Special Revenue Funds: 27,915 - 27,915 Charges to Enterprise Funds: 108,676 79,365 29,311 Charges to Internal Service Funds: 24,144 - 24,144 Total Department Revenue to General Fund $ 160,735 $ 79,365 $ 81,370 $ •O Department % Spread: 30% 70% 0% Dept Estimates FTE Spread Opr Costs 451,672 193,574 Estimate $ Estimate % FTE $ FTE % Budget $ Budget 110 1000 City Council 0% 0.3% 1,396 0.82% 110 1031 Telecommunications Commission 0% 0.1% 279 0.05% 110 1040 Library Commission 0% 0.0% 140 0.02% 110 1042 Fine Arts Commission 0% 0.1% 279 0.08% 110 1050 Public Safety Commission 0% 0.0% - 0.02% 110 1055 Bicycle and Pedestrian 0% 0.0% - 0.00% 110 1060 Recreation Commission 0% 0.1% 279 0.03% 110 1065 Teen Commission 0% 0.2% 698 0.05% 110 1070 Planning Commission 0% 0.3% 1,172 0.29% 110 1075 Housing Commission 0% 0.0% 140 0.01% TOTAL COUNCILS & COMMISSIONS 0% 1.0% 4,383 1.38% 110 1200 City Manager 0% 1.6% 7,118 1.08% 110 1210 Environmental Affairs 0% 0.4% 1,675 0.55% 110 1220 Economic Development 0% 0.6% 2,792 0.26% 110 1250 City Clerk 0% 1.9% 8,375 1.28% 110 1251 Duplicating and Postage 0% 0.4% 1,675 0.40% 110 1252 Elections 0% 0.0% - 0.73% 110 1300 City Manager Discretionary Fund 0% 0.0% - 0.03% TOTAL CITY MANAGER 0% 4.79% 21,635 4.32% 110 1500 LEGAL SERVICES 0% 1.9% 8,375 2.24% TOTAL CITY ATTORNEY 0% 1.85% 8,375 2.24% 110 2110 Code Enforcement 0% 1.2% 5,583 1.38% TOTAL LAW ENFORCEMENT 0.00 1.24% 5,583 1.38% 110 3300 Public Affairs 0% 1.1% 5,025 0.79% 110 3310 Community Outreach 0% 0.5% 2,094 0.23% 110 3320 Disaster Preparedness 0% 0.0% - 0.43% 110 3330 Neighborhood Watch 0% 0.0% - 0.11% 110 3400 Cupertino Scene 0% 0.2% 977 0.37% 110 3502 Public Access Support 0% 0.0% - 0.18% 615 3500 Government Channel 0% 1.6% 7,118 0.00% 615 3501 Gov't Channel -- Special Project 0% 0.4% 1,675 0.00% 615 3600 City Web Site 0% 0.6% 2,652 0.00% TOTAL PUBLIC & ENVIRON AFFAIRS 0% 4.33% 19,541 2.11% 110 4000 Administration 0% 1.7% 7,537 1.16% 110 4040 Library Service 0% 0.0% - 0.99% 110 4100 Accounting 0% 2.8% 12,562 2.21% 110 4110 Business Licenses 0% 0.3% 1,396 0.18% 110 4510 Human Resources 0% 0.0% - 1.41% 110 4511 HUMAN RESOURCE LITIGATIO 0% 0.0% - 0.00% 110 4540 Insurance Administration 0% 0.1% 419 0.69% 610 4800 Operations 0% 2.5% 11,166 0.00% 620 4550 Claims 0% 0.1% 558 0.00% 641 4570 Disability Claims 0% 0.0% - 0.00% 641 4571 Leave Payouts 0% 0.0% 0.00% 642 4512 Insurance 0% 0.0% - 0.00% TOTAL ADMINISTRATIVE SERVICES 0% 7.45% 33,638 6.64% 110 6010 Leadership 95014 0% 0.0% 140 0.05% 110 6100 Recreation Administration 0% 1.2% 5,583 1.18% •O Department: HUMAN RESOURCES Department %Spread: 30%1 FY14 Budget: $ 645,246 70%1 0% Methodology: Dept Est /FTE /Operating Costs FTE Spread Total All Total Dept Est Total FTEs Total Opr Costs General Fund Contribution 484,507 114,209 370,298 Charges to Special Revenue Funds: 27,915 - 27,915 Charges to Enterprise Funds: 108,676 79,365 29,311 Charges to Internal Service Funds: 24,144 - 24,144 Total Department Revenue to General Fund $ 160,735 $ 79,365 $ 81,370 $ 611 Page Department %Spread: 30%1 70%1 0% FTE Spread •. 193,574 451,672 - % Estimate $ Estimate % FTE $ FTE % Budget $ Budget 0% - 2.7% 12,339 1.64% 110 6200 Supervision 110 6220 Blackberry Farm Picnic Area 25% 48,394 1.4% 6,281 1.87% 110 6230 Community Hall Operation 0% - 0.6% 2,512 0.11% 110 6248 Cultural Programs 0% 0.2% 921 0.56% 110 6265 Quinlan Community Center 0% 1.2% 5,444 1.13% 110 6300 Administration 0% 0.3% 1,396 0.97% 110 6342 Youth Programs 0% 0.1% 558 0.07% 110 6343 Teen Programs 0% 0.1% 558 0.01% 110 6344 Teen Center 0% 0.2% 977 0.17% 110 6347 Nature Programs 0% 0.7% 3,015 0.34% 110 6400 Supervision 0% 0.4% 1,954 0.84% 110 6445 Creekside Park 0% 0.0% - 0.01% 110 6460 Monta Vista Recreation Center 0% 0.0% - 0.01% 110 6500 Senior Adult Programs 0% 2.9% 13,204 1.67% 110 6529 Senior Center Case Manager 0% 0.4% 1,926 0.29% 110 6549 Senior Adult Recreation 0% 1.0% 4,411 1.94% 110 6660 Blue Pheasant Restaurant 0% 0.0% - 0.01% 560 6440 Golf Course 0% 0.8% 3,489 1.37% 570 6450 Sports Center 0% - 1.4% 6,281 4.75% 580 6349 Cultural, Youth and Teen Programs 23% 44,522 1.4% 6,281 3.63% 580 6449 Sports Physical Recreation 18% 34,843 1.1% 5,025 2.28% TOTAL RECREATION 66% 127,759 18.22% 82,295 24.89% 110 7200 Planning Administration 0% - 1.0% 4,634 0.78% 110 7301 Current Planning 0% 4.8% 21,802 2.65% 110 7302 Mid and Long Range Planning 0% 0.6% 2,875 0.56% 110 7305 Annexation 0% 0.0% - 0.14% 110 7406 Human Service Grants 0% 0.0% - 0.11% 110 7501 General Building 0% 3.4% 15,493 2.76% 110 7502 Construction Plan Checking 0% 1.0% 4,606 1.31% 110 7503 Building Code Enforcement 0% 3.1% 14,097 1.80% 110 7506 MUNI CODE ENFORCEMENT 0% 1.0% 4,606 0.64% 250 7304 Successor Agency 0% 0.0% - 1.20% 260 7401 General Administration 0% 0.3% 1,200 0.24% 260 7403 Affordable Housing 0% 0.0% - 2.13% 260 7404 Public Service Grants 0% 0.0% 0.00% 265 7405 Below Market Rate Housing 0% 0.0% - 0.00% TOTAL COMMUNITY DEVELOPMENT 0% 15.35% 69,313 14.32% 110 8001 Public Works Administration 0% 1.9% 8,375 1.11% 110 8005 Environmental Management 0% 0.2% 698 0.32% 110 8101 Engineering Design 0% 3.8% 17,168 3.21% 110 8102 Inspection Service 0% 0.6% 2,792 0.45% 110 8201 Public Works Supervision 0% 1.2% 5,583 2.51% 110 8302 McClellan Ranch Park 0% 0.2% 837 0.17% 110 8303 Memorial Park 0% 1.8% 7,956 1.56% 110 8312 School Site Maintenance 0% - 2.4% 10,887 1.73% 110 8314 Neighborhood Parks 14% 27,100 4.9% 22,332 3.48% 110 8315 Sports Fields /Jollyman /Creekside 0% - 1.7% 7,816 1.40% 110 8321 Civic Center Maintenance 0% 0.6% 2,512 0.48% 110 8401 Storm Drain Maintenance 0% 0.8% 3,629 0.12% 110 8402 Street Cleaning 0% 0.0% - 0.00% 110 8406 Graffiti Removal 0% - 0.0% - 0.00% 110 8407 Overpasses & Medians Maintenance 9% 17,422 3.6% 16,470 3.42% 110 8408 Street Trees Maintenance 1 11% 21,293 1 4.0% 17,866 1 2.22% 611 Page Department: HUMAN RESOURCES Department %Spread: 30%1 FY14 Budget: $ 645,246 70%1 0% Methodology: Dept Est /FTE /Operating Costs FTE Spread Total All Total Dept Est Total FTEs Total Opr Costs General Fund Contribution 484,507 114,209 370,298 Charges to Special Revenue Funds: 27,915 - 27,915 Charges to Enterprise Funds: 108,676 79,365 29,311 Charges to Internal Service Funds: 24,144 - 24,144 Total Department Revenue to General Fund $ 160,735 $ 79,365 $ 81,370 $ 62 Department %Spread: 30%1 70%1 0% FTE Spread •. 193,574 451,672 - % Estimate $ Estimate % FTE $ FTE % Budget $ Budget 110 8409 Elmwood Program 0% 1.9% 8,654 0.70% 110 8501 City Hall 0% 0.8% 3,629 1.22% 110 8502 Library 0% 0.5% 2,233 0.83% 110 8503 Service Center 0% 0.5% 2,233 0.95% 110 8504 Quinlan Community Center 0% 0.5% 2,233 1.01% 110 8505 Senior Center 0% 0.5% 2,233 0.60% 110 8506 McClellan Ranch 0% 0.2% 1,117 0.18% 110 8507 Monta Vista 0% 0.2% 1,117 0.31% 110 8508 Wilson 0% 0.1% 558 0.11% 110 8509 Portal 0% 0.1% 279 0.07% 110 8511 Creekside 0% 0.1% 558 0.13% 110 8512 Community Hall 0% 0.3% 1,396 1.06% 110 8513 Teen Center 0% 0.1% 279 0.09% 110 8516 BBF picnic facilities 0% 0.0% - 0.13% 110 8601 Traffic Engineering 0% 1.1% 5,164 1.20% 110 8602 Traffic Signal Maintenance 0% 1.2% 5,583 1.52% 110 8830 Street Lighting 0% 0.2% 977 0.71% 110 8850 Service Center Operations 0% 0.2% 698 0.39% 230 8004 Non Point Source 0% 1.3% 6,058 1.43% 270 8403 Sidewalk, Curb and Gutter Maint 0% 0.5% 2,373 0.35% 270 8404 Street Pavement Maintenance 0% 1.9% 8,793 0.66% 270 8405 Street Signs /Markings 0% 2.1% 9,491 1.33% 520 8003 Solid Waste & Recycling 0% 1.4% 6,141 4.66% 570 8510 Maintenance 0% 0.5% 2,094 0.89% 630 8840 Equipment Maintenance 0% - 1.8% 8,093 0.00% TOTAL PUBLIC WORKS 34% 65,815 45.81% 206,905 42.72% TOTAL BUDGET 100% 193,574 100% 451,668 100% 62