HomeMy WebLinkAboutCC 09-16-2025 Searchable PacketTuesday, September 16, 2025
5:45 PM
CITY OF CUPERTINO
Non-Televised Closed Session (5:45) and Televised Regular Meeting
(6:45)
10300 Torre Avenue and 10350 Torre Avenue and via Teleconference
City Council
LIANG CHAO, MAYOR
KITTY MOORE, VICE MAYOR
J.R. FRUEN, COUNCILMEMBER
SHEILA MOHAN, COUNCILMEMBER
R "RAY" WANG, COUNCILMEMBER
IN PERSON AND TELECONFERENCE MEETING
For more information:
(408) 777-3200 | www.cupertino.gov
AGENDA
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IN-PERSON AND TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION
OPTIONS TO OBSERVE:
Members of the public wishing to observe the meeting may do so in one of the following
ways:
1) Attend in person at Cupertino Community Hall, 10350 Torre Avenue.
2) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV.
3) Watch a live stream online at www.Cupertino.org/youtube and
www.Cupertino.org/webcast
OPTIONS TO PARTICIPATE AND COMMENT:
Members of the public wishing to address the City Council may do so in the following
ways:
1) Appear in person for Closed Session in City Hall, Conference Room C or for Open
Session in Cupertino Community Hall.
A. During “Oral Communications”, the public may comment on matters not on the agenda,
and for agendized matters, the public may comment during the public comment period for
each agendized item.
B. Speakers are requested to complete a Speaker Card. While completion of Speaker Cards
is voluntary and not required to attend the meeting or provide comments, it is helpful for
the purposes of ensuring that all speakers are called upon.
C. Speakers must wait to be called, then proceed to the lectern/podium and speak into the
microphone when recognized by the Mayor.
D. Speakers are limited to three (3) minutes each. However, the Mayor may reduce the
speaking time depending on the number of people who wish to speak on an item. A
speaker representing a group between 2 and 5 members of the public in attendance may
have up to 2 minutes per group member to speak, up to 10 minutes maximum.
E. Please note that due to cyber security concerns, speakers are not allowed to connect any
personal devices at the lectern/podium. However, speakers that wish to share a document
(e.g. presentations, photographs or other documents) during oral comments may do so in
one of the following ways:
a) At the overhead projector at the podium, or
b) E-mail the document to cityclerk@cupertino.gov by 3:00 p.m. and staff will advance the
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slides/share the documents during your oral comment.
2) Written Communications as follows:
A. E-mail comments to the City Council for Closed Session or Open Session at
publiccomment@cupertino.gov as follows:
a. E-mail comments must be received by 4:00 p.m. on the day of the meeting in order to be
forwarded to the City Council before the meeting.
b. Emailed comments received following agenda publication but prior to, or during, the
meeting, will be posted to the City’s website after the meeting.
c. These e-mail comments will also be received by each City Councilmember, the City
Manager, and the City Clerk’s Office. Comments on non-agenda items sent to any other
email address will be included upon the sender's request.
B. Regular mail or hand delivered addressed to the: City Council, City Hall, 10300 Torre
Avenue, Cupertino, CA 95014
3) Open Session Teleconference in one of the following ways:
A. Online via Zoom on an electronic device (Audio and Video): Speakers must register in
advance by clicking on the link below to access the meeting:
https://cityofcupertino.zoom.us/webinar/register/WN_y3-RGkjQQJ2XKOudUqM4bw
a) Registrants will receive a confirmation email containing information about joining the
webinar.
b) Speakers will be recognized by the name they use for registration. Once recognized,
speakers must click ‘unmute’ when prompted to speak.
c) Please read the following instructions about technical compatibility carefully: One can
directly download the teleconference (Zoom) software or connect to the meeting in their
internet browser. If a browser is used, make sure the most current and up-to-date browser,
such as the following, is used: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+.
Certain functionality may be disabled in older browsers, including Internet Explorer.
B. By Phone (Audio only): No registration is required in advance and speakers may join
the meeting as follows:
a) Dial 669-900-6833 and enter WEBINAR ID: 836 9467 8794
b) To “raise hand” to speak: Dial *9; When asked to unmute: Dial *6
c) Speakers will be recognized to speak by the last four digits of their phone number.
C. Via an H.323/SIP room system:
Join from an H.323/SIP room system:
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H.323:
144.195.19.161 (US West)
206.247.11.121 (US East)
Meeting ID: 836 9467 8794
SIP: 83694678794@zoomcrc.com
ROLL CALL - 5:45 PM
10300 Torre Avenue, Conference Room C
CLOSED SESSION
1.Subject: Conference with Real Property Negotiators; California Government Code
Section 54954.5
Property: Finch property
Agency Negotiators: Tina Kapoor, Interim City Manager, and Floy Andrews, Interim
City Attorney
Negotiating parties: City of Cupertino and Cupertino Union School District
Under negotiation: Price and terms of payment
2.Subject: Conference with Legal Counsel - existing litigation; California Government
Code Sections 54956.9(d)(1) and 54954.5(c):
Lixin (Leon) Chen, et al. v. City of Cupertino, et al., Santa Clara County Superior Court,
Case No. 25CV462857
Yes In My Backyard, et al. v. City of Cupertino, et al., Santa Clara County Superior
Court, Case No. 25CV263924
3.Subject: Conference with Legal Council - anticipated litigation, California Government
Code Sections 54956.9(d)(4) and 54954.4(c): (1 case)
RECESS
OPEN SESSION
CALL TO ORDER - 6:45 PM
10350 Torre Avenue, Community Hall and via Teleconference
PLEDGE OF ALLEGIANCE
ROLL CALL
CLOSED SESSION REPORT
CEREMONIAL ITEMS
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4.Subject: Recognition of September 15-October 15 as National Hispanic Heritage Month
Recognize September 15-October 15 as National Hispanic
Heritage Month
5.Subject: Recognition of September 16 as National IT Professionals Day
Present proclamation recognizing September 16 as National IT
Professionals Day
A - Proclamation
6.Subject: Recognition of Friends of Children with Special Needs (FCSN) for supporting
families with disabilities and promoting inclusion in the community
Recommended Action: Present proclamation recognizing Friends of Children with
Special Needs (FCSN) for supporting families with disabilities and promoting inclusion
in the community
A - Proclamation
7.Subject: Recognition of Parents Helping Parents for supporting families facing
disability and promoting inclusive systems of care
Recommended Action: Present proclamation to Parents Helping Parents for
supporting families facing disability and promoting inclusive systems of care
A - Proclamation
POSTPONEMENTS AND ORDERS OF THE DAY
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Council on any matter within
the jurisdiction of the Council and not on the agenda for discussion. The total time for Oral
Communications will ordinarily be limited to one hour. Individual speakers are limited to three (3)
minutes. As necessary, the Chair may further limit the time allowed to individual speakers, or
reschedule remaining comments to the end of the meeting on a first come first heard basis, with priority
given to students. In most cases, State law will prohibit the Council from discussing or making any
decisions with respect to a matter not listed on the agenda. A councilmember may, however, briefly
respond to statements made or questions posed by speakers. A councilmember may also ask a question
for clarification, provide a reference for factual information, request staff to report back concerning a
matter, or request that an item be added to a future City Council agenda in response to public comment.
CONSENT CALENDAR (Items 8-19)
Items appearing on the Consent Calendar are considered routine City business and may be approved by
one motion. Typical items may include meeting minutes, awards of contracts, the ratification of
accounts payable, and second readings of ordinances. Any member of the Council may request to have
an item removed from the Consent Calendar based on the rules set forth in the City Council Procedures
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Manual. Members of the public may provide input on one or more consent calendar items when the
Mayor asks for public comments on the Consent Calendar.
8.Subject: Approval of September 3, 2025 City Council meeting minutes
Recommended Action: Approve the September 3, 2025 City Council meeting minutes
A - Draft Minutes
9.Subject: Ratifying Accounts Payable for the periods ending August 1, 2025; August 15,
2025; and August 29, 2025
Recommended Action: A. Adopt Resolution No. 25-076 ratifying Accounts Payable for
the Period ending August 1, 2025;
B. Adopt Resolution No. 25-077 ratifying Accounts Payable for the Period ending
August 15, 2025; and
C. Adopt Resolution No. 25-078 ratifying Accounts Payable for the Period ending
August 29, 2025.
Staff report
A – Draft Resolution 8.1.25
B – AP Payment Register for the Period Ending 8.1.25
C – Draft Resolution 8.15.25
D – AP Payment Register for the Period Ending 8.15.25
E – Draft Resolution 8.29.25
F – AP Payment Register for the Period Ending 8.29.25
10.Subject: Internal Audit Work Program: Special Revenue Fund Process Review
Recommended Action: Receive the Special Revenue Fund Process Review Report
Staff Report
A - Special Revenue Fund Process Review Final Report
11.Subject: Accept Ad-Hoc Legislative Review Committee (LRC) City Council
Subcommittee recommendation regarding Senate Bill 63, Senate Bill 707, and Measure
A
Recommended Action: Accept the Ad-Hoc LRC City Council Subcommittee
recommendation to request a veto for Senate Bill 63 and Senate Bill 707, oppose
Measure A, and authorize the Mayor to send position letters to the State and County
A - Subcommittee Report
B - SB 63 Draft Request for Veto Letter
C - SB 707 Draft Request for Veto Letter
D - Measure A Draft Opposition Letter
12.Subject: Library Commission's Recommendation of Thomas Celerier for appointment
of the new 2026-2028 Cupertino Poet Laureate
Recommended Action: Adopt Resolution No. 25-079 approving the Library
Commission's recommendation and appoint Thomas Celerier as the new 2026-2028
Cupertino Poet Laureate.
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Staff Report
A - Draft Resolution
B - City Council Resolution No. 10-230
C - Poet Laureate Playbook 2024
D - Completed Application Packet - Thomas Celerier
13.Subject: Approve a First Amendment to the contract with Independent Code
Consultants, Inc., for an increase of $120,000 to provide On-Call Plan Review Services
for FY26 for a total not-to-exceed amount of $315,000.
Recommended Action: Authorize the City Manager to execute a first amendment to
the existing consultant agreement with Independent Code Consultants, Inc. to provide
On-Call Plan Review Services, increasing the contract amount by $120,000 for a new
total not-to-exceed contract amount of $315,000.
Staff Report
14.Subject: Approve a Second Amendment to the contract with West Coast Code
Consultants, Inc. for an increase of $80,000 to provide On-Call Professional Building
Services for FY26 for a total not-to-exceed amount of $300,000.
Recommended Action: Authorize the City Manager to execute a second amendment to
the existing consultant agreement with West Coast Code Consultants, Inc. to provide
On-Call Professional Building Services, increasing the contract amount by $80,000 for a
new total not-to-exceed contract amount of $300,000.
Staff Report
15.Subject: Second reading and enactment of proposed amendments to Municipal Code
Chapters 19.08 (Definitions), and 19.112 (Accessory Dwelling Units) and Associated
Environmental Review. (Application No. MCA-2025-001; Applicant: City of Cupertino;
Location: City-wide)
Recommended Action: Conduct the second reading and enact Ordinance No. 25-2274:
“AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
AMENDING MUNICIPAL CODE CHAPTER 19.08, AND CHAPTER 19.112
REGARDING ACCESSORY DWELLING UNIT (ADU) LAWS”
Staff Report
A – Draft Ordinance
16.Subject: Second reading and enactment of Municipal Code amendments to Cupertino
Municipal Code, Title 11, Vehicles and Traffic, Section 11.24.130, Section 11.27.050,
Section 11.28.010, and Section 11.28.020, pertaining to the overnight parking of
oversized vehicles on public streets
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Recommended Action: Conduct the second reading and enact Ordinance 25-2275: “An
Ordinance of the City Council of the City of Cupertino Amending Title 11, Vehicles and
Traffic, of the City of Cupertino Municipal Code Sections 11.24.130 (Prohibited for more
than seventy-two hours), Section 11.27.050 (Issuance of permits to residents and
members of designated groups), Section 11.28.010 (Definitions), and Section 11.28.020
(Parking of oversized vehicles restricted)"
Staff Report
A - Draft Ordinance
17.Subject: Memorandum of Understanding (MOU) between the City of Cupertino and
other local public agencies in Santa Clara County to fund the Composting Education
Program in the amount of $9,186.90 (January 2026 – June 30, 2027, with an option for a
two-year extension)
Recommended Action: Authorize the City Manager to execute an MOU between the
City of Cupertino and other local public agencies in Santa Clara County to fund the
Composting Education Program and allocate $9,186.90 from Resource Recovery Fund
520 for Cupertino’s share of program costs for the term January 2026 – June 30, 2027,
with no impact to the General Fund
Staff Report
A – FY 25-27 Draft MOU
18.Subject: Award of a design professional services agreement to DIALOG Design LP for
the City Hall Annex Improvements project (420-99-248) for the renovation of an
existing building located at 10455 Torre Avenue for a total not-to-exceed amount of
$493,243.
Recommended Action: 1. Award a design professional services agreement to DIALOG
Design LP for the City Hall Annex Project for basic services in the amount not to exceed
$448,243; and
2. Authorize the City Manager to execute a Design Professional Services Agreement
with DIALOG Design LP when all conditions have been met; and
3. Authorize the Director of Public Works to execute any necessary additional services,
up to a contingency amount of $45,000 (approximately 10% of base services,) for a total
not to exceed amount of $493,243.
Staff Report
A - Draft Agreement
19.Subject: Conditionally Accept the Stevens Creek Boulevard Corridor Vision Study
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Recommended Action: Adopt Resolution No. 25-080 conditionally accepting the
Stevens Creek Boulevard Corridor Vision Study, requiring the following conditions be
met before supporting the recommended implementation actions of the long-term,
high-capacity transit project:
Prepare a comprehensive regional travel demand and needs analysis.
Complete a cost-benefit analysis, including local fiscal impacts for any high-capacity
transit proposal.
Asses future transportation technologies and their compatibility with proposed
improvements along the corridor (e.g., autonomous vehicles and microtransit).
Preserve, to the maximum extent feasible, Cupertino's existing investments along the
corridor.
City Council review and approval of any implementation steps involving infrastructure
or land use changes within Cupertino City limits.
Staff Report
A - Stevens Creek Boulevard Corridor Vision Study
B - Draft Resolution
C – Staff Report from September 3, 2025, Council Meeting
PUBLIC HEARINGS
Government Code Section 65103.5 limits the distribution of copyrighted material associated with the
review of development projects. Members of the public wishing to view plans that cannot otherwise be
distributed under Govt. Code Section 65103.5 may make an appointment with the Planning Division to
view them at City Hall by sending an email to planning@cupertino.gov. Plans will also be made
available digitally during the hearing to consider the proposal.
20.Subject: Introduce amendments to Cupertino Municipal Code, adding Title 14, Chapter
14.30 Small Wireless Facilities In Public Rights-Of-Way, pertaining to regulation of
wireless facilities within City streets
Recommended Action: 1. Conduct the first reading of Ordinance 25-2276“An
Ordinance of the City Council of the City of Cupertino adding City Code Title 14
Chapter 14.30 Small Wireless Facilities In Public Rights-Of-Way”;
2. Adopt Resolution No. 25-081 approving the “Regulations for Construction,
Operation, and Maintenance of Small Wireless Facilities in the Public Right of Way”;
and
3. Find that the proposed actions are exempt from CEQA.
Staff Report
A - Draft Ordinance - Chapter 14.30 (Clean)
B - Draft Ordinance - Chapter 14.30 (Redline)
C - Wireless Regulations (Clean)
D - Wireless Regulations (Redlines)
E - Draft Resolution
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ACTION CALENDAR
21.Subject: Revisions to Cupertino City Council Procedures Manual
Adopt Resolution No. 25-082 amending the Cupertino City
Council Procedures Manual
Staff Report
A - Draft Resolution
B - Proposed Amendments to Cupertino City Council Procedures Manual (redline)
C - Proposed Amendments to Cupertino City Council Procedures Manual (clean)
STUDY SESSION
22.Subject: Options on Commission Oversight of Transportation Matters (Continued from
September 3, 2025). Note: Public comment will be reopened for individuals who did not
provide comment on September 3.
Recommended Action: Provide input to staff on the preferred options for having
transportation projects reviewed by commissions and provide direction to staff to take
the necessary steps to implement the changes.
Staff Report - From 2025-09-03
ITEMS REMOVED FROM THE CONSENT CALENDAR
CITY MANAGER REPORT
23.Subject: City Manager Report
A - Report
ORAL COMMUNICATIONS - CONTINUED
COUNCILMEMBER REPORTS
24.Subject: Councilmember Reports
A - Councilmember Report, Chao
B - Councilmember Report, Fruen
C - Councilmember Report, Mohan
D - Councilmember Report, Moore
FUTURE AGENDA ITEMS
The Upcoming Draft Agenda Items Report is a tentative council meeting agenda calendar that lists
upcoming City Council meeting dates and tentative agenda items, all of which are subject to change.
25.Subject: Upcoming Draft Agenda Items Report
A - Upcoming Draft Agenda Items Report
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ADJOURNMENT
Lobbyist Registration and Reporting Requirements: Individuals who influence or attempt to influence
legislative or administrative action may be required by the City of Cupertino’s lobbying ordinance
(Cupertino Municipal Code Chapter 2.100) to register and report lobbying activity. Persons whose
communications regarding any legislative or administrative are solely limited to appearing at or
submitting testimony for any public meeting held by the City are not required to register as lobbyists.
For more information about the lobbying ordinance, please contact the City Clerk’s Office at 10300
Torre Avenue, Cupertino, CA 95014; telephone (408) 777-3223; email cityclerk@cupertino.org; and
website: www.cupertino.org/lobbyist.
The City of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; litigation
challenging a final decision of the City Council must be brought within 90 days after a decision is
announced unless a shorter time is required by State or Federal law.
Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must
file a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the
City’s decision. Reconsideration petitions must comply with the requirements of Cupertino Municipal
Code §2.08.096. Contact the City Clerk’s office for more information or go to
http://www.cupertino.org/cityclerk for a reconsideration petition form.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
meeting who is visually or hearing impaired or has any disability that needs special assistance should
call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for
assistance. In addition, upon request in advance by a person with a disability, meeting agendas and
writings distributed for the meeting that are public records will be made available in the appropriate
alternative format.
Any writings or documents provided to a majority of the Cupertino City Council after publication of
the packet will be made available for public inspection in the City Clerk’s Office located at City Hall,
10300 Torre Avenue, Cupertino, California 95014, during normal business hours; and in Council
packet archives linked from the agenda/minutes page on the City web site.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section
2.08.100 written communications sent to the City Council, Commissioners or staff concerning a matter
on the agenda are included as supplemental material to the agendized item. These written
communications are accessible to the public through the City website and kept in packet archives. Do
not include any personal or private information in written communications to the City that you do not
wish to make public, as written communications are considered public records and will be made
publicly available on the City website.
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CITY OF CUPERTINO
Agenda Item
Subject:Conference with Real Property Negotiators; California Government Code Section 54954.5
1. Property: Finch property
2. Agency Negotiators: Tina Kapoor, Interim City Manager, and Floy Andrews, Interim City
Attorney
3. Negotiating parties: City of Cupertino and Cupertino Union School District
4. Under negotiation: Price and terms of payment
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Agenda Item
Subject:Conference with Legal Counsel - existing litigation; California Government Code Sections
54956.9(d)(1) and 54954.5(c):
Lixin (Leon) Chen, et al. v. City of Cupertino, et al., Santa Clara County Superior Court, Case No.
25CV462857
Yes In My Backyard, et al. v. City of Cupertino, et al., Santa Clara County Superior Court, Case No.
25CV263924
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Agenda Item
Subject:Conference with Legal Council - anticipated litigation, California Government Code Sections
54956.9(d)(4) and 54954.4(c): (1 case)
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Agenda Item
Subject:Recognition of September 15-October 15 as National Hispanic Heritage Month
Recognize September 15-October 15 as National Hispanic Heritage Month
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Agenda Item
Subject: Recognition of September 16 as National IT Professionals Day
Present proclamation recognizing September 16 as National IT Professionals Day
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Proclamation
WHEREAS, National IT Professionals Day was created in 2015, and celebrated
the third Tuesday of September each year; and
WHEREAS,
experts; network engineers, system administrators, database
administrators, business systems analysts, GIS analysts and service
desk technicians who ensure our networks, applications, tools,
technology, and information are kept secure; ensuring technical
processes, systems, and devices operate smoothly; and
WHEREAS,
Professionals to strengthen community communication and
resiliency, connect people with technology and each other, and
provide and promote opportunities for healthy living, equity, and
sustainability; and
WHEREAS,
benefits of IT Professionals as an integral role, enriching the lives
of our community members, securing a desirable place to live,
work, play, and visit; and
WHEREAS,
has become increasingly significant. Every day, IT professionals
are called upon to overcome a myriad of new challenges so we can
do our jobs and organizations can function smoothly.
THEREFORE,
Proclaim the day of September 16, 2025 as
National IT Professionals Day
in the City of Cupertino and encourage all residents to recognize the work IT professionals
who do the critical but often unseen work to keep our networks and applications running.
IN WITNESS THEREOF, I have hereunto set my hand and caused the seal of the City of
Cupertino to be affixed this Tuesday, September Sixteenth, Two Thousand and Twenty-
Five.
____________________________
The Honorable Liang Chao
Mayor, City of Cupertino
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Agenda Item
Subject:Recognition of Friends of Children with Special Needs (FCSN)for supporting families with
disabilities and promoting inclusion in the community
Present proclamation recognizing Friends of Children with Special Needs (FCSN) for supporting
families with disabilities and promoting inclusion in the community
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Proclamation
WHEREAS, Friends of Children with Special Needs (FCSN) was founded in 1996 by ten
families united by the belief that every child deserves love, hope, respect, and
support, and has since grown into one of the most impactful nonprofits in the Bay
Area, now serving more than 1,500 families, including many in Cupertino and
supporting over 500 individuals daily with the help of 160 staff and countless
volunteers; and
WHEREAS, FCSN provides over 40 programs and services that emphasize family
involvement, inclusion, and community integration, offering support in English,
Cantonese, and Mandarin to meet the needs of diverse families; and
WHEREAS, FCSN has created lasting opportunities through milestones such as the opening of
its Dream Center in Fremont in 2006, expansion to San Jose in 2017, and the
launch of Friends Coffee & Tea in 2018 to provide job training and employment
for adults with special needs; and
WHEREAS, FCSN nurtures both individuals with special needs and future leaders by
engaging youth volunteers, including those in the Fremont Union High School
District to build empathy and service, while celebrating talents through the
Special Needs Talent Showcase for performing arts and the annual art exhibitions,
including “Through Our Eyes” and “Expressions,” which share creativity and joy
with the broader community; and
WHEREAS,
Nonprofit of the Year in 2025 by the California Association of Nonprofits, along
with commendations from federal, state, county, and city leaders; and
WHEREAS, Today, FCSN continues its vision of building a supportive and inclusive
community by connecting individuals with special needs to benefits, services, and
resources—positively impacting more than 5,000 families. Recognizing the
limitations of its own capacity, FCSN also empowers special needs communities
around the world through in-person presentations and webinars that help others
create their own systems of support; and
WHEREAS, FCSN’s comprehensive programs include family support and empowerment to
nurture the well-being of entire families; enrichment and social recreation
programs that help children and adults discover and develop their talents to
pursue their dreams; job training and supported employment opportunities that
empower participants to become contributing members of society; and
independent and supported living services that enable individuals with special
needs to live with dignity and thrive in their communities; and
WHEREAS, For nearly three decades, FCSN has exemplified the power of families working
together to create a safe, inclusive environment where children and adults with
special needs can learn, thrive, and share their gifts.
THEREFORE,
celebrate
Friends of Children with Special Needs (FCSN)
for its extraordinary service, compassion, and leadership in building a stronger, more inclusive community for Cupertino families and families across the Bay Area.
____________________________
The Honorable Liang Chao
Mayor, City of Cupertino
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Agenda Item
Subject:Recognition of Parents Helping Parents for supporting families facing disability and
promoting inclusive systems of care
Present proclamation to Parents Helping Parents for supporting families facing disability and
promoting inclusive systems of care
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Proclamation
WHEREAS, Parents Helping Parents (PHP) is a distinguished nonprofit
organization devoted to empowering families raising loved ones of
any age with disabilities through information, training, and
compassionate support; PHP’s mission is to provide support and
information to families and their loved ones of any age with any
disability; and
WHEREAS, PHP fosters a nurturing environment of mutual understanding
and growth by offering a wide range of free, confidential, and
accessible programs, including support groups, a 24-hour parent
stress line, webinars on special education, and individualized
assistance from early intervention to adult services; and
WHEREAS,
and Family Empowerment Center (FEC), PHP assists families
statewide from infants and toddlers through young adulthood in
navigating education, community resources, early intervention
services, and systems-level advocacy; and
WHEREAS,
extensive offerings of virtual and local support groups,
confidential helplines, and a special focus on early support
networks, all structured to make critical support available anytime
and to everyone in need; and
WHEREAS,
families by reinforcing parental strengths, fostering self-advocacy,
and building resilient support systems that uplift entire
communities.
THEREFORE,
recognize and commend
Parents Helping Parents
for their extraordinary dedication to serving families facing the daily challenges of
disability strengthening families and advocating for inclusive systems of care.
IN WITNESS THEREOF, I have hereunto set my hand and caused the seal of the City of
Cupertino to be affixed this Tuesday, September Sixteenth, 2025.
____________________________
The Honorable Liang Chao
Mayor, City of Cupertino
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CITY OF CUPERTINO
Agenda Item
Subject: Approval of September 3, 2025 City Council meeting minutes
Approve the September 3, 2025 City Council meeting minutes
CITY OF CUPERTINO Printed on 9/10/2025Page 1 of 1
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DRAFT MINUTES
CUPERTINO CITY COUNCIL
Wednesday, September 3, 2025
At 6:00 p.m., Mayor Liang Chao called the Regular City Council Meeting to order in City Hall
Conference Room C, 10300 Torre Avenue, Cupertino, CA 95014
ROLL CALL
Present: Mayor Liang Chao, Vice Mayor Kitty Moore, and Councilmembers J.R. Fruen, Sheila
Mohan, and R “Ray” Wang. Absent: None.
In open session prior to closed session, Mayor Chao opened the public comment period
regarding any item on the agenda. The following members of the public requested to speak.
Stanley Young, representing IFPTE Local 21/CEA
Mayor Chao closed the public comment period.
CLOSED SESSION
2. Subject: Conference with Labor Negotiators; California Government Code Section
54957.6 (Kristina Alfaro and Christopher Boucher)
Council met with Labor Negotiators.
At 6:38 p.m., Mayor Chao recessed the meeting.
At 6:48 p.m., Mayor Chao reconvened the Regular City Council Meeting in open session and
led the Pledge of Allegiance in the Cupertino Community Hall Council Chamber, 10350 Torre
Avenue and via teleconference.
ROLL CALL
Present: Mayor Liang Chao, Vice Mayor Kitty Moore, and Councilmembers J.R. Fruen, Sheila
Mohan, and R “Ray” Wang. Absent: None.
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Mayor Chao recognized the passing of former Councilmember and Mayor Hung Wei.
CLOSED SESSION REPORT
City Attorney Floy Andrews reported on the actions taken during the closed session held at
6:00 p.m. City Attorney Andrews reported that there was no reportable action.
CEREMONIAL ITEMS
4. Subject: Recognize September as Childhood Cancer Awareness Month
Recommended Action: Recognize September as Childhood Cancer Awareness Month
Mayor Chao recognized Jacob’s Heart Children’s Cancer Support Services and Neev
Kolte & Brave Ronil Foundation in conjunction with September as Childhood Cancer
Awareness Month.
5. Subject: Recognize September as National Preparedness Month
Recommended Action: Present proclamation to Collaborating Agencies' Disaster Relief
Effort (CADRE) in conjunction with the recognition of September as National
Preparedness Month
Marsha Hovey, Executive Director, and Antonia Bradford, Volunteer Engagement
Coordinator with CADRE, received the proclamation and provided comments.
Mayor Chao presented the proclamation to CADRE in conjunction with the recognition
of September as National Preparedness Month.
PRESENTATIONS
6. Subject: Presentation on Copertino Sister City student delegation activities
Recommended Action: Receive presentation on Copertino Sister City student
delegation activities
Written communications for this item included a presentation.
Cupertino-Copertino Sister City Association President Helene Davis gave a
presentation.
Council received the presentation on Copertino Sister City student delegation activities.
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POSTPONEMENTS AND ORDERS OF THE DAY
7. Subject: Appeal of fee determination made by the City Collector for Business License
renewal; public hearing pursuant to Cupertino Municipal Code (CMC) Section
5.04.480(C); Appellant: Annie Lee; Business: Lee's Sandwiches; Business Address: 20363
Steven Creek Blvd, Cupertino, CA 95014
Recommended Action: Postpone this item to the November 18, 2205 City Council
meeting.
MOTION: Moore moved and Wang seconded to postpone this item to a date to be
determined. The motion passed with the following vote: Ayes: Chao, Moore, Fruen,
Mohan, and Wang. Noes: None. Abstain: None. Absent: None.
ORAL COMMUNICATIONS
Written communications for this item included emails to the Council.
The following members of the public spoke:
Ranjan discussed the Mary Avenue Villas Project.
Jennifer Griffin discussed Senate Bill (SB) 79 Housing development: transit-oriented
development.
Joe Hauser discussed the Mary Avenue Villas Project.
Brian Avery discussed the Mary Avenue Villas Project.
Luthern Williams representing Tessellations School discussed school operations, traffic, and
safety.
Jean Bedord discussed the Mary Avenue Villas Project.
Nori discussed bicycle safety and rack placement in Memorial Park.
A resident discussed the Mary Avenue Villas Project.
Lina discussed the Mary Avenue Villas Project.
Housing Commissioner Connie Cunningham (representing self) discussed the Mary Avenue
Villas Project.
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Planning Commissioner San Rao (representing self) discussed the Garden Gate neighborhood,
Glenbrook apartments, and affordable housing.
At 7:49 p.m., Mayor Chao recessed the meeting. The meeting reconvened at 8:00 p.m. with all
Councilmembers present.
CONSENT CALENDAR (Items 8-15)
Mayor Chao opened the public comment period and, seeing no one, closed the public
comment period.
MOTION: Wang moved and Fruen seconded to approve the Consent Calendar. The motion
passed with the following vote: Ayes: Chao, Moore, Fruen, Mohan, and Wang. Noes: None.
Abstain: None. Absent: None.
8. Subject: Approval of June 17, 2025 amended City Council minutes
Recommended Action: Approve the June 17, 2025 amended City Council minutes
9. Subject: Approval of July 9, 2025 City Council meeting minutes
Recommended Action: Approve the July 9, 2025 City Council meeting minutes
10. Subject: Approval of July 15, 2025 City Council meeting minutes
Recommended Action: Approve the July 15, 2025 City Council meeting minutes
11. Subject: Approval of July 16, 2025 City Council meeting minutes
Recommended Action: Approve the July 16, 2025 City Council meeting minutes
12. Subject: Ratifying Accounts Payable for the periods ending July 18, 2025
Recommended Action: Adopt Resolution No. 25-069 ratifying Accounts Payable for the
Period ending July 18, 2025
Written communications for this item included a desk item report with staff responses
to councilmember questions and emails to the Council.
13. Subject: Consider amendments to the City Council Special Project Policy
Recommended Action: Adopt Resolution No. 25-070 approving the updated City
Council Special Project Policy
14. Subject: Approve July 1, 2025, through June 30, 2028, Memorandum of Understanding
setting the salary and terms and conditions of employment for the Operating Engineers
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Local No. 3 Union, AFL-CIO (OE3); Approve and update the salary and terms and
conditions of employment for the Unrepresented (Management and Confidential)
Employees and Appointed Employees Compensation Programs; Approve and update
the terms and conditions of employment for the Elected Officials.
Recommended Action: Adopt Resolution 25-071 amending the Memorandum of
Understanding (MOU) for the Operating Engineers Local No. 3 Union, AFL-CIO (OE3)
based on the attached tentative agreements; and
Approve the corresponding Salary Schedule for OE3 employees effective July 12, 2025;
and
Adopt Resolution 25-072 amending salary and terms and conditions of employment for
the Unrepresented (Management and Confidential) Employees and Appointed
Employees Compensation Programs; and
Approve the corresponding Salary Schedules for Unrepresented and Appointed
employees effective July 12, 2025; and
Adopt Resolution 25-073 amending terms and conditions of employment for the
Elected Officials’ Compensation Program; and
Adopt Resolution 25-074 to approve budget modification number 2526-405 increasing
appropriations by $1,202,622 ensuring that there are sufficient budget appropriations to
cover the costs associated with the negotiated contracts.
15. Subject: First Amendment to Affordable Housing Covenant and Restriction on Sale
Price (“First Amendment”) and Substitution of Trustee and Full Reconveyance with
Trustor Consent (“Reconveyance”) with respect to the Nineteen800 project at 19800
Vallco Parkway (“Project”).
Recommended Action: 1. Approve both the First Amendment and Reconveyance
provided herewith and authorize the City Manager to execute the documents and
deliver them for recordation.
2. Authorize the City Attorney to make minor modifications to the First Amendment
and Reconveyance as deemed necessary to effectuate the intent of the parties.
PUBLIC HEARINGS
16. Subject: Introduce amendments to Municipal Code Chapters 19.08 (Definitions), and
19.112 (Accessory Dwelling Units) and Associated Environmental Review. (Application
No. MCA-2025-001; Applicant: City of Cupertino; Location: City-wide)
Recommended Action: That the City Council Conduct the first reading of Ordinance
No. 25-2274 (Attachment A): “An Ordinance of the City Council of the City of
Cupertino amending Municipal Code Chapters 19.08 (Definitions), and 19.112
(Accessory Dwelling Units) regarding Accessory Dwelling Units.”
Written communications for this item included a presentation and a desk item report
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with staff responses to councilmember questions and emails to the Council.
.
Senior Planner Gian Martire gave a presentation.
Councilmembers asked questions and made comments.
Mayor Chao opened the public hearing and the following members of the public spoke.
Jennifer Griffin
Planning Commissioner San Rao (representing self)
Mayor Chao closed the public hearing.
MOTION: Mohan moved and Fruen seconded to:
Conduct the first reading of Ordinance No. 25-2274 (Attachment A): “An Ordinance of
the City Council of the City of Cupertino amending Municipal Code Chapters 19.08
(Definitions), and 19.112 (Accessory Dwelling Units) regarding Accessory Dwelling
Units,” with the amendment that the motion include the Planning Commission’s
recommendation to remove the proposed design standard for Non-Streamlined ADUs in
Table 19.112.040(I)(a).
FRIENDLY AMENDMENT: Moore proposed a friendly amendment to request an
informational memo on the use of ADU’s within the City and County, including whether
they are rented to individuals for full-time use or used for occasional family or hobby
purposes, and any information on their effectiveness; and also that when this item
returns for second reading, staff clarify the issue of the maximum size of a detached
ADU in a multi-family project, for example whether a 5,000 square foot ADU could be
permitted. (Councilmembers Fruen and Mohan accepted the friendly amendment).
The amended motion passed with the following vote: Ayes: Chao, Moore, Fruen, and
Mohan. Noes: Wang. None. Abstain: None. Absent: None.
ACTION CALENDAR
17. Subject: Introduce Municipal Code amendments to Cupertino Municipal Code, Title
11, Vehicles and Traffic, Section 11.24.130, Section 11.27.050, Section 11.28.010, and
Section 11.28.020, pertaining to the overnight parking of oversized vehicles on public
streets.
Recommended Action: 1. Conduct first reading of Ordinance 25-2275: “An Ordinance
of the City Council of the City of Cupertino Amending Title 11, Vehicles and Traffic, of
the City of Cupertino Municipal Code Sections 11.24.130 (Prohibited for more than
seventy-two hours), Section 11.27.050 (Issuance of permits to residents and members of
designated groups), Section 11.28.010 (Definitions), and Section 11.28.020 (Parking of
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oversized vehicles restricted)”;
2. Request staff to report back to Council one year post implementation regarding
impacts of new rules and possible suggested revisions;
3. Request staff to install oversized vehicle parking restriction signage in areas staff
deems to be disproportionally impacted by oversized vehicle parking, including on
Bandley Drive, Alves Drive and Saich Way, adjacent to the local Target store, and
approve funding of $10,000 for such signage;
4. Request staff to update the City’s website to allow residents to obtain parking
permits for their oversized vehicles online.
5. Approve an additional $25,000 for signage at City entrances. Staff will deploy the
funds and install such signs once it determines that the new Ordinance is workable and
effective; and
6. Find that the proposed actions are exempt from CEQA.
Written communications for this item included a presentation.
City Attorney Floy Andrews gave a presentation.
Councilmembers asked questions and made comments.
Interim City Manager Kapoor confirmed staff will provide informational updates on
implementation, enforcement, and resource needs, including parking program
enforcement, program impacts, RV driver behavior, and potential outreach options.
Mayor Chao opened the public comment period and the following members of the
public spoke.
Planning Commissioner San Rao (representing self)
Mayor Chao closed the public comment period.
MOTION: Wang moved and Moore seconded to:
1. Conduct first reading of Ordinance 25-2275: “An Ordinance of the City Council of
the City of Cupertino Amending Title 11, Vehicles and Traffic, of the City of
Cupertino Municipal Code Sections 11.24.130 (Prohibited for more than seventy-
two hours), Section 11.27.050 (Issuance of permits to residents and members of
designated groups), Section 11.28.010 (Definitions), and Section 11.28.020 (Parking
of oversized vehicles restricted)”;
2. Request staff to report back to Council one year post implementation regarding
impacts of new rules and possible suggested revisions;
3. Request staff to install oversized vehicle parking restriction signage in areas staff
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deems to be disproportionally impacted by oversized vehicle parking, including
on Bandley Drive, Alves Drive and Saich Way, adjacent to the local Target store,
and approve funding of $10,000 for such signage;
4. Request staff to update the City’s website to allow residents to obtain parking
permits for their oversized vehicles online.
5. Approve an additional $25,000 for signage at City entrances. Staff will deploy the
funds and install such signs once it determines that the new Ordinance is
workable and effective; and
6. Find that the proposed actions are exempt from CEQA.
FRIENDLY AMENDMENT: Fruen made a friendly amendment for staff to comeback
with an outreach program to connect people with services to the extent that they’re
willing. (Wang and Moore accepted the friendly amendment).
The amended motion passed with the following vote: Ayes: Chao, Moore, Fruen,
Mohan, and Wang. Noes: None. Abstain: None. Absent: None.
At 9:34 p.m., Mayor Chao recessed the meeting. The meeting reconvened at 9:40 p.m. with all
Councilmembers present.
18. Subject: Acceptance of the Stevens Creek Boulevard Corridor Vision Study (Continued
from July 15, 2025)
Recommended Action: Adopt Resolution No. 25-075 accepting the Stevens Creek
Boulevard Corridor Vision Study, including the additional qualifications recommended
by the Cupertino Bicycle Pedestrian Commission and Planning Commission, and
directing City staff to work through the multijurisdictional working group and Steering
Committee to further assess the Study's recommendations and opportunities for
implementation.
Written communications for this item included a presentation and emails to the
Council.
Transportation Manager David Stillman and Transit and Transportation Planner Matt
Schroeder gave a presentation.
Councilmembers asked questions and made comments.
Mayor Chao opened the public comment period and the following members of the
public spoke.
Jennifer Griffin
Elise Lester, representing San Jose Councilmember Rosemary Kamei and City of Santa
Clara Vice Mayor Kelly Cox
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Beck Poltronetti
Nathan Schober
Alex Richardson
Harry Neil
Emily Chang, representing Zero Waste Club at De Anza
Amanda Flores, representing West Valley Community Services
Betsy Megas on behalf of Bicycle Pedestrian Committee for the Cities of Santa Clara and
for Valley Transportation Authority (VTA)
Planning Commissioner San R (representing self)
Evann Tu
Lisa Warren
Jordan
Planning Commissioner Seema Lindskog (representing self)
Alvin Yang
Parks and Recreation Commissioner Carol Stanek (representing self)
Mayor Chao closed the public comment period.
MOTION: Wang moved to extend the meeting until 11:30 p.m. to consider all remaining items.
There was no second and the item was not considered.
MOTION: Fruen moved and Mohan seconded to extend Item 18 until 11:15 p.m. The Council
did not vote on this item.
SUBSTITUTE MOTION: Chao moved and Wang seconded to extend the meeting until 11:30
p.m. to consider Items 18 and 19. The motion passed with the following vote: Ayes: Chao,
Moore, and Wang. Noes: Fruen and Mohan. Abstain: None. Absent: None.
MOTION: Chao moved and Wang seconded for staff to bring back a revised resolution
that integrates the points in the slide shared by the Vice Mayor with the Mayor's draft
resolution, and the Vice Mayor is authorized to convey the messages included in this
motion to the steering committee in case it meets before the revised resolution is
formally adopted, with the study ultimately adopted under those conditions.
Vice Mayor’s slide points:
Options: modify the Resolution and bring it back to Council or accept a modified
Resolution in the Agenda Packet
Accept the SCC Vision Study conditionally.
Acknowledge our wish to work collaboratively on data-driven, fiscally
responsible infrastructure
Recognize all of the planning and implementation staff, especially Public Works
has already done making Cupertino the leader in the corridor for safety and
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multi-modal transit.
Cupertino's support for future implementation efforts will be conditioned on:
1. Inclusion of a comprehensive regional travel demand and needs analysis;
2. Completion of a cost-benefit analysis, including local fiscal impacts for any
high-capacity transit proposal;
3. Review of future transportation technologies (e.g., autonomous vehicles,
microtransit);
4. Consideration of Cupertino's existing flexible, unconstrained transit
ecosystem;
5. Preservation of Cupertino's corridor investments;
6. Full City Council review and approval of any implementation steps involving
infrastructure or land use changes.
Clarify that nothing in this resolution shall be construed to express support for
any specific infrastructure alignment, mode, or funding plan without the above
conditions being met and subsequent Council review.
The motion passed with the following vote: Ayes: Chao, Moore, Mohan, and Wang.
Noes: Fruen. Abstain: None. Absent: None.
STUDY SESSION
19. Subject: Options on Commission Oversight of Transportation Matters
Recommended Action: Provide input to staff on the preferred options for having
transportation projects reviewed by commissions and provide direction to staff to take
the necessary steps to implement the changes.
Written communications for this item included a presentation and emails to the
Council.
Public Works Director Chad Mosley and Transportation Manager David Stillman gave
a presentation.
MOTION: Chao moved and Wang seconded to suspend the rules and extend the meeting to
11:40 p.m. The motion passed with the following vote: Ayes: Chao, Moore, and Wang. Noes:
Fruen and Mohan. Abstain: None. Absent: None.
Mayor Chao opened the public comment period and the following members of the
public spoke.
Jennifer Griffin
Beck Poltronetti
Ishan Khosla
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Planning Commissioner San R (representing self)
Betsy Megas
Parks and Recreation Commission Carol Stanek (representing self)
John Zhao
Henry Widjaja
Planning Commissioner Seema Lindskog (representing self)
Bicycle Pedestrian Commissioner Herve Marcy (representing self)
Michael Wang
Louis Saadati
Mayor Chao closed the public comment period.
Council continued consideration of this item to the next meeting, and the public
comment period on this matter will remain closed.
ADJOURNMENT
24. Subject: Adjourn in memory of former Mayor and City Councilmember Hung Wei
At 11:43 p.m., Mayor Chao adjourned the Regular City Council Meeting in memory of
former Mayor and City Councilmember Hung Wei. There was no further discussion on
the remaining items.
ITEMS REMOVED FROM THE CONSENT CALENDAR – None
CITY MANAGER REPORT
20. Subject: City Manager Report
Interim City Manager Tina Kapoor reported on recent highlights and upcoming events
as provided in the published agenda.
ORAL COMMUNICATIONS - CONTINUED – None
COUNCILMEMBER REPORTS
21. Subject: Councilmember Reports
Councilmembers reported on their various committees and events as provided in the
published agenda.
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FUTURE AGENDA ITEMS
Council did not hear this item.
As noted under Item 16, an informational memo was requested on the use of ADU’s within the
City and County, including whether they are rented to individuals for full-time use or used for
occasional family or hobby purposes, and any information on their effectiveness. Under Item
17, informational updates will be provided on implementation, enforcement, and resource
needs, including parking program enforcement, program impacts, RV driver behavior, and
potential outreach options.
22. Subject: Upcoming Draft Agenda Items Report
A tentative council meeting agenda calendar was provided in the published agenda.
Minutes prepared by:
_________________________
Kirsten Squarcia, City Clerk
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CITY OF CUPERTINO
Agenda Item
Subject: Ratifying Accounts Payable for the periods ending August 1, 2025; August 15, 2025; and
August 29, 2025
A. Adopt Resolution No. 25-076 ratifying Accounts Payable for the Period ending August 1, 2025;
B. Adopt Resolution No. 25-077 ratifying Accounts Payable for the Period ending August 15, 2025;
and
C. Adopt Resolution No. 25-078 ratifying Accounts Payable for the Period ending August 29, 2025.
CITY OF CUPERTINO Printed on 9/11/2025Page 1 of 1
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CITY COUNCIL STAFF REPORT
Meeting: September 16, 2025
Subject
Ratifying Accounts Payable for the periods ending August 1, 2025; August 15, 2025; and
August 29, 2025
Recommended Action
A. Adopt Resolution No. 25-XXX ratifying Accounts Payable for the Period ending
August 1, 2025;
B. Adopt Resolution No. 25-XXX ratifying Accounts Payable for the Period ending
August 15, 2025; and
C. Adopt Resolution No. 25-XXX ratifying Accounts Payable for the Period ending
August 29, 2025;
Discussion
Unlike the Treasurer’s Monthly Investment Reports that require regular reporting within
a specific number of days, pursuant to California Government Code Section 41004 and
53607, the frequency of reporting the City’s Payment Register follows Resolution No. 5939
which provides that the report will be “presented to the City Council not less often than
once a month for ratification.” As such, monthly batches of Payment Registers are
presented to City Council at the second meeting following the close of the reporting
period to ensure sufficient time to present the previous month's batches within one report.
Sustainability Impact
No sustainability impact.
Fiscal Impact
No fiscal impact.
City Work Program (CWP) Item/Description
None.
Council Goal
Fiscal Strategy, Public Engagement and Transparency.
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California Environmental Quality Act
Not applicable.
_____________________________________
Prepared by: Jonathan Orozco, Finance Manager
Reviewed by: Kristina Alfaro, Director of Administrative Services and City Treasurer
Approved for Submission by: Tina Kapoor, Interim City Manager
A – Draft Resolution 8.1.25
B – AP Payment Register for the Period Ending 8.1.25
C – Draft Resolution 8.15.25
D – AP Payment Register for the Period Ending 8.15.25
E – Draft Resolution 8.29.25
F – AP Payment Register for the Period Ending 8.29.25
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Attachment C
RESOLUTION NO. 25-XXX
A RESOLUTION OF THE CUPERTINO CITY COUNCIL
RATIFYING CERTAIN CLAIMS AND DEMANDS PAYABLE IN THE
AMOUNTS AND FROM THE FUNDS AS HEREINAFTER DESCRIBED FOR
GENERAL AND MISCELLANEOUS EXPENDITURES FOR THE PERIOD
ENDING AUGUST 1, 2025
WHEREAS, the Director of Administrative Services or their designated
representative has certified to accuracy of the following claims and demands and
to the availability of funds for payment hereof; and
WHEREAS, the said claims and demands have been audited as required by law.
NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby ratify
the following claims and demands in the amounts and from the funds as
hereinafter set forth in the attached Payment Register.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 16th day of September, 2025 by the following vote:
Vote Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
SIGNED:
________
Liang Chao, Mayor
City of Cupertino
________________________
Date
ATTEST:
________
Kirsten Squarcia, City Clerk
________________________
Date
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Resolution No. 25-XXX
Page 2
CERTIFICATION
The Finance Manager hereby certifies to the accuracy of said records and to the
availability of funds for payment.
CERTIFIED:
Jonathan Orozco, Finance Manager
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Payment Register
City of Cupertino
From Payment Date: 7/19/2025 - To Payment Date: 8/1/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Main Account - Main Checking Account
Check
736985 08/01/2025 Open Accounts Payable Shred-it $1,457.78
Invoice Date Description Amount
8009674499 01/25/2025 FY 24-25 Stericycle Med Waste disposal for BBF $757.46
8005994950 01/25/2024 FY 24-25 Stericycle Med Waste disposal for BBF
overdue
$700.32
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$1,457.78
736986 08/01/2025 Open Accounts Payable Advantage Grafix $4,852.15
Invoice Date Description Amount
49217 01/23/2025 FY24-25 Business Cards Catherine Tarone, Luke
Connolly
$213.89
49718 07/11/2025 Organic waste mailer $4,638.26
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$213.89
520 - Resource Recovery 520 100-100 (Cash & Investments Assets Operating
Cash)
$4,638.26
736987 08/01/2025 Open Accounts Payable American Portables $3,851.93
Invoice Date Description Amount
140754 07/07/2025 July 4th - Portable Restroom Rental $3,125.26
141128 07/18/2025 Campout 2025 Portable Restrooms $726.67
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$3,851.93
736988 08/01/2025 Open Accounts Payable AT&T $211.73
Invoice Date Description Amount
000023752744 07/12/2025 FY26 9391069197 911 Telephone Lines 06/12/2025 -
07/11/2025
$211.73
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating
Cash)
$211.73
736989 08/01/2025 Open Accounts Payable Biggs Cardosa Associates $8,444.40
Invoice Date Description Amount
93879 07/05/2025 FY 24-25 Service Center EV Project through 06012025
-06302025
$1,160.00
93838 06/05/2025 FY 24-25 Stevens Creek Bridge Repair Project
06012025-06302025
$7,284.40
Paying Fund Cash Account Amount
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating
Cash)
$8,444.40
736990 08/01/2025 Open Accounts Payable California Association of Code
Enforcement Officer
$210.00
Invoice Date Description Amount
200035003 07/23/2025 CCEO APPLICATION FEE - K.MALHI $210.00
Paying Fund Cash Account Amount
Monday, August 4, 2025Pages: 1 of 34user: Indrani Sengupta 41
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Payment Register
City of Cupertino
From Payment Date: 7/19/2025 - To Payment Date: 8/1/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$210.00
736991 08/01/2025 Open Accounts Payable CINTAS CORP $1,253.49
Invoice Date Description Amount
4236954797 07/15/2025 OE3 Uniforms $616.41
4237672017 07/22/2025 OE3 Uniforms $637.08
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$1,253.49
736992 08/01/2025 Open Accounts Payable COAST COUNTIES PETERBILT $767.74
Invoice Date Description Amount
01249980P 07/15/2025 Fleet - Bumper Mount Holder $767.74
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating
Cash)
$767.74
736993 08/01/2025 Open Accounts Payable Communication Academy $3,240.25
Invoice Date Description Amount
CAJuly2025 07/22/2025 Communication Academy July 2025 Contractor
Payment
$3,240.25
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$3,240.25
736994 08/01/2025 Open Accounts Payable County of Santa Clara $745.00
Invoice Date Description Amount
IN1347315 06/16/2025 FY24-25 Street- DEH Permit-Haz Waste Generator
Program
$745.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$745.00
736995 08/01/2025 Open Accounts Payable County of Santa Clara -Sheriff $32,006.00
Invoice Date Description Amount
1800094466 07/17/2025 Supplemental Law Enforcement - 4th of July - #1 $32,006.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$32,006.00
736996 08/01/2025 Open Accounts Payable Data Ticket, Inc.$25.00
Invoice Date Description Amount
180023 07/02/2025 FY24-25 Online access to citation processing-May
2025
$25.00
Paying Fund Cash Account Amount
230 - Env Mgmt Cln Crk Strm Drain 230 100-100 (Cash & Investments Assets Operating
Cash)
$25.00
736997 08/01/2025 Open Accounts Payable FHDA CCD $4,155.00
Invoice Date Description Amount
EuphratJuly2025 07/22/2025 Euphrat July 2025 Contractor Payment $4,155.00
Paying Fund Cash Account Amount
Monday, August 4, 2025Pages: 2 of 34user: Indrani Sengupta 42
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42 of 555
Payment Register
City of Cupertino
From Payment Date: 7/19/2025 - To Payment Date: 8/1/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$4,155.00
736998 08/01/2025 Open Accounts Payable Got Gophers, Inc.$2,550.00
Invoice Date Description Amount
85600 06/30/2025 FY 24-25 Trees/ROW - Mary Bridge Monthly Maint $325.00
85837 06/30/2025 FY 24-25 Three Oaks Park Maint.$275.00
81515 04/10/2025 FY 24-25 Three Oaks Park Initial Clean Out $1,950.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$2,550.00
736999 08/01/2025 Open Accounts Payable Growing IQ - California $6,492.00
Invoice Date Description Amount
Grow_Sum25-26_1 07/27/2025 GrowingIQ_Summer25-26_Payment1_July $6,492.00
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$6,492.00
737000 08/01/2025 Open Accounts Payable Kenji Takahashi $1,000.00
Invoice Date Description Amount
08142025 08/14/2025 2025 Summer Concert Series - August 14, 2025 $1,000.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$1,000.00
737001 08/01/2025 Open Accounts Payable Lisa Molaro $18,684.80
Invoice Date Description Amount
LMJulyCamps2025 07/22/2025 Lisa Molaro July Camps 2025 Contractor Payment $13,086.60
LMSummer2025-1 07/22/2025 Lisa Molaro Summer 2025-1 Contractor Payment $5,598.20
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$18,684.80
737002 08/01/2025 Open Accounts Payable Mad Science of the Bay Area $2,430.00
Invoice Date Description Amount
MadSciJuly2025 07/22/2025 Mad Science July 2025 Contractor Payment $2,430.00
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$2,430.00
737003 08/01/2025 Open Accounts Payable MAITRI INC $5,285.66
Invoice Date Description Amount
MCDBGQ4FY2425 07/17/2025 FY 24-25 General Fund HSG - Q4 $5,285.66
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$5,285.66
737004 08/01/2025 Open Accounts Payable MISSION VALLEY FORD TRUCK
SALES, INC.
$129.12
Invoice Date Description Amount
01-933 06/09/2025 FY 24-25 Fleet - Cartridge, Oil Filter $129.12
Paying Fund Cash Account Amount
Monday, August 4, 2025Pages: 3 of 34user: Indrani Sengupta 43
CC 09-16-2025
43 of 555
Payment Register
City of Cupertino
From Payment Date: 7/19/2025 - To Payment Date: 8/1/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating
Cash)
$129.12
737005 08/01/2025 Open Accounts Payable Montroy Supply Co.$2,703.00
Invoice Date Description Amount
130022271-00 07/17/2025 FY24-25 Sign Shop Printer Warranty 1 year $1,704.00
130022271-01 07/17/2025 HP Return to Support Service $999.00
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating
Cash)
$2,703.00
737006 08/01/2025 Open Accounts Payable Mountain View Garden Center $274.82
Invoice Date Description Amount
118070 07/14/2025 Trees/ROW- Topsoil $36.54
118048 07/10/2025 Grounds- Fill Sand, Topsoil $127.05
118057 07/11/2025 Grounds- Topsoil, Base Rock $111.23
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$274.82
737007 08/01/2025 Open Accounts Payable Napa Auto Parts $660.06
Invoice Date Description Amount
751200 07/10/2025 Fleet - Air Filter $310.52
751121 07/09/2025 Fleet - Shell Shock, Cherry Bomb $94.47
751533 07/15/2025 Fleet - Wiper Blade $237.78
751924 07/21/2025 Fleet - Air Filter $17.29
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating
Cash)
$660.06
737008 08/01/2025 Open Accounts Payable O'Reilly Auto Parts $92.65
Invoice Date Description Amount
2591-451579 07/10/2025 Fleet - HD Cabin Air $17.38
2591-451573 07/10/2025 Fleet - HD Air Filter $75.27
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating
Cash)
$92.65
737009 08/01/2025 Open Accounts Payable Operating Engineers Local Union No.
3
$1,421.64
Invoice Date Description Amount
07252025 07/25/2025 Union Dues pp 7/12/25-7/25/25 $1,421.64
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$1,421.64
737010 08/01/2025 Open Accounts Payable Primo Brands $123.85
Invoice Date Description Amount
05G8720330930 07/12/2025 FY 24-25 EE Drinking Water for Sports Center Acct
8720330930
$17.90
05G8720330930_1 07/12/2025 Employee Drinking Water for Sports Center Acct
8720330930
$105.95
Paying Fund Cash Account Amount
Monday, August 4, 2025Pages: 4 of 34user: Indrani Sengupta 44
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44 of 555
Payment Register
City of Cupertino
From Payment Date: 7/19/2025 - To Payment Date: 8/1/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$123.85
737011 08/01/2025 Open Accounts Payable Primo Brands $101.36
Invoice Date Description Amount
05G8720330919 07/12/2025 FY 24-25 Employee Drinking Water for QCC Acct
8720330919
$101.36
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$101.36
737012 08/01/2025 Open Accounts Payable PROJECT SENTINEL $3,408.77
Invoice Date Description Amount
440-502-0625 07/21/2025 FY 24-25 Fair Housing & Tenant Landlord Counseling
Q4
$3,408.77
Paying Fund Cash Account Amount
265 - BMR Housing 265 100-100 (Cash & Investments Assets Operating
Cash)
$3,408.77
737013 08/01/2025 Open Accounts Payable Quadient Leasing USA, Inc. $165.85
Invoice Date Description Amount
Q1940995 07/14/2025 Lease Payment for Certified Mail Labeler for 5/16/25-
8/15/25
$165.85
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$165.85
737014 08/01/2025 Open Accounts Payable Raj Goel $468.00
Invoice Date Description Amount
080125 RG 07/24/2025 July fitness classes $468.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$468.00
737015 08/01/2025 Open Accounts Payable Roaring Camp Railroads $1,501.65
Invoice Date Description Amount
08192025 01/31/2025 Senior Trip: 8/19/25 - Wheels in Motion $1,501.65
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$1,501.65
737016 08/01/2025 Open Accounts Payable Ronald Olmsted $1,200.00
Invoice Date Description Amount
08212025 08/21/2025 2025 Summer Concert Series - August 21, 2025 $1,200.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$1,200.00
737017 08/01/2025 Open Accounts Payable Royal Coach Tours $183.00
Invoice Date Description Amount
33385 06/18/2025 Charter 34276: 6/18/25 - A Beautiful Noise:The Neil
Diamond Trip
$183.00
Paying Fund Cash Account Amount
Monday, August 4, 2025Pages: 5 of 34user: Indrani Sengupta 45
CC 09-16-2025
45 of 555
Payment Register
City of Cupertino
From Payment Date: 7/19/2025 - To Payment Date: 8/1/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$183.00
737018 08/01/2025 Open Accounts Payable RPM EXTERMINATORS INC $1,275.00
Invoice Date Description Amount
0118045 07/22/2025 Facilities - Change Bait July 2025 $1,275.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$1,020.00
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$255.00
737019 08/01/2025 Open Accounts Payable Sierra Pacific Turf Supply, Inc.$250.54
Invoice Date Description Amount
01037492 07/15/2025 Grounds- Dolormark Bag $250.54
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$250.54
737020 08/01/2025 Open Accounts Payable SiteOne Landscape Supply, LLC $187.17
Invoice Date Description Amount
154082668-003 07/17/2025 Trees/ROW - Cultivating Mattock $70.17
154082668-002 07/10/2025 Trees/ROW - Mattock, 4 Tine $117.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$187.17
737021 08/01/2025 Open Accounts Payable Sue and Kathy Line Dance $4,789.40
Invoice Date Description Amount
071425 07/14/2025 FY 24-25 May-June 2025 Classes $4,789.40
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$4,789.40
737022 08/01/2025 Open Accounts Payable T-MOBILE $104.36
Invoice Date Description Amount
4158-072125 07/21/2025 FY26 966594158 T-Mobile lines 6/21/25 - 7/20/25 $104.36
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating
Cash)
$104.36
737023 08/01/2025 Open Accounts Payable The Bay Area Air Quality
Management District
$456.00
Invoice Date Description Amount
T190276 07/03/2025 Annual Permit to Operate Diesel & Gasoline 09-01-25
to 09-01-26
$456.00
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating
Cash)
$456.00
737024 08/01/2025 Open Accounts Payable Thomas Stedman $2,400.00
Invoice Date Description Amount
08072025 08/07/2025 2025 Summer Concert Series - August 7, 2025 $2,400.00
Paying Fund Cash Account Amount
Monday, August 4, 2025Pages: 6 of 34user: Indrani Sengupta 46
CC 09-16-2025
46 of 555
Payment Register
City of Cupertino
From Payment Date: 7/19/2025 - To Payment Date: 8/1/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$2,400.00
737025 08/01/2025 Open Accounts Payable TUCKER CONSTRUCTION INC $8,230.93
Invoice Date Description Amount
34573 06/30/2025 FY 24-25 Homeless Encampment Abatement - Mitty $6,886.93
34330A 06/30/2025 FY 24-25 Encampment Abatement / Fire Clean-Up
McClellen/De Anza
$1,344.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$8,230.93
737026 08/01/2025 Open Accounts Payable VERIZON WIRELESS $5,747.18
Invoice Date Description Amount
6117690057-0 07/04/2025 FY 24-25 Travis Warner $38.01
6117690057-1 07/04/2025 FY 24-25 Diego Rodriguez $46.94
6117690057-2 07/04/2025 FY 24-25 Brandon Martinez $38.01
6117690057-3 07/04/2025 FY 24-25 Bart Cortez $38.01
6117690057-4 07/04/2025 FY 24-25 Street Lights $38.01
6117690057-5 07/04/2025 FY 24-25 Quinton Adams $46.94
6117690057-6 07/04/2025 FY 24-25 Fleet/Mechanic Shop $38.01
6117690057-7 07/04/2025 FY 24-25 Adrian Sanchez $38.01
6117690057-8 07/04/2025 FY 24-25 Building Attendants Quinlan $46.94
6117690057-9 07/04/2025 FY 24-25 Piu Ghosh $46.94
6117690057-10 07/04/2025 FY 24-25 Ursula Syrova $46.94
6117690057-11 07/04/2025 FY 24-25 Paul Tognetti $38.01
6117690057-12 07/04/2025 FY 24-25 Kristina Alfaro $46.94
6117690057-13 07/04/2025 FY 24-25 Paul Sapudar $38.01
6117690057-14 07/04/2025 FY 24-25 Antonio Torrez $46.94
6117690057-15 07/04/2025 FY 24-25 Roberto Montez $38.01
6117690057-16 07/04/2025 FY 24-25 Toan Quach $46.94
6117690057-17 07/04/2025 FY 24-25 April Darosa $46.94
6117690057-18 07/04/2025 FY 24-25 Jared Lopez $38.01
6117690057-19 07/04/2025 FY 24-25 Street Tree Maintenance #4 $38.01
6117690057-20 07/04/2025 FY 24-25 Aaron Saiz $38.01
6117690057-21 07/04/2025 FY 24-25 Victor Espinoza $38.01
6117690057-22 07/04/2025 FY 24-25 Andrew Schmitt $41.94
6117690057-23 07/04/2025 FY 24-25 Shawn Tognetti $46.94
6117690057-24 07/04/2025 FY 24-25 Phuong Devries $46.94
6117690057-25 07/04/2025 FY 24-25 Victoria Morin $38.01
6117690057-26 07/04/2025 FY 24-25 Jonathan Ferrante $47.49
6117690057-27 07/04/2025 FY 24-25 Rachelle Sander Mifi $38.01
6117690057-28 07/04/2025 FY 24-25 Brian Gathers $38.01
6117690057-29 07/04/2025 FY 24-25 Michael Woo $46.94
6117690057-30 07/04/2025 FY 24-25 Aldo Corral $38.01
6117690057-31 07/04/2025 FY 24-25 Pamela Wu $7.67
6117690057-32 07/04/2025 FY 24-25 Diego Rodriguez $38.01
6117690057-33 07/04/2025 FY 24-25 Michael Kimball $38.01
6117690057-34 07/04/2025 FY 24-25 Sean Hatch $46.94
6117690057-35 07/04/2025 FY 24-25 Blackberry Golf $38.01
6117690057-36 07/04/2025 FY 24-25 Chad Mosley $38.01
Monday, August 4, 2025Pages: 7 of 34user: Indrani Sengupta 47
CC 09-16-2025
47 of 555
Payment Register
City of Cupertino
From Payment Date: 7/19/2025 - To Payment Date: 8/1/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
6117690057-37 07/04/2025 FY 24-25 Sonya Lee $46.94
6117690057-38 07/04/2025 FY 24-25 Andy Badal $38.01
6117690057-39 07/04/2025 FY 24-25 Frank Villa $38.01
6117690057-40 07/04/2025 FY 24-25 David Stillman $46.94
6117690057-41 07/04/2025 FY 24-25 Ty Bloomquist $38.01
6117690057-42 07/04/2025 FY 24-25 Manuel Barragan $54.16
6117690057-43 07/04/2025 FY 24-25 James Lee $46.94
6117690057-44 07/04/2025 FY 24-25 M. Jonathan Ferrante $38.01
6117690057-45 07/04/2025 FY 24-25 Shawn Tognetti $38.01
6117690057-46 07/04/2025 FY 24-25 On-Call Service Center $41.01
6117690057-47 07/04/2025 FY 24-25 Jonathan Ferrante $38.01
6117690057-48 07/04/2025 FY 24-25 Kevin Riedan $38.01
6117690057-49 07/04/2025 FY 24-25 Michael Garcia $38.01
6117690057-50 07/04/2025 FY 24-25 Frank Villa $46.94
6117690057-51 07/04/2025 FY 24-25 Marta Drown $46.94
6117690057-52 07/04/2025 FY 24-25 Sean Filbeck $38.01
6117690057-53 07/04/2025 FY 24-25 Nicole Rodriguez $38.01
6117690057-54 07/04/2025 FY 24-25 Susan Michael $46.94
6117690057-55 07/04/2025 FY 24-25 Jo Nguyen $41.94
6117690057-56 07/04/2025 FY 24-25 Vanessa Guerra $46.94
6117690057-57 07/04/2025 FY 24-25 Jimmy Tan $46.94
6117690057-58 07/04/2025 FY 24-25 Luke Connolly $46.94
6117690057-59 07/04/2025 FY 24-25 Rodney Weathers $46.94
6117690057-60 07/04/2025 FY 24-25 Junnie Hemann $38.01
6117690057-61 07/04/2025 FY 24-25 Bart Cortez $41.94
6117690057-62 07/04/2025 FY 24-25 Janet Liang $46.94
6117690057-63 07/04/2025 FY 24-25 Jerry Anderson $38.01
6117690057-64 07/04/2025 FY 24-25 Quinton Mifi 1 $38.01
6117690057-65 07/04/2025 FY 24-25 Andrew Schmitt Mifi 2 $38.01
6117690057-66 07/04/2025 FY 24-25 Anthony Leung $38.01
6117690057-67 07/04/2025 FY 24-25 Amanda Hui $46.94
6117690057-68 07/04/2025 FY 24-25 Brian Policriti $38.01
6117690057-69 07/04/2025 FY 24-25 Branden Puorro $38.01
6117690057-70 07/04/2025 FY 24-25 Ralph Aquinaga $38.01
6117690057-71 07/04/2025 FY 24-25 Domingo Santos $38.01
6117690057-72 07/04/2025 FY 24-25 Paul Tognetti $46.94
6117690057-73 07/04/2025 FY 24-25 Nathan Vasquez $46.94
6117690057-74 07/04/2025 FY 24-25 Fernando Jimenez $38.01
6117690057-75 07/04/2025 FY 24-25 Adrian Melendez $38.01
6117690057-76 07/04/2025 FY 24-25 Monica Diaz $46.94
6117690057-77 07/04/2025 FY 24-25 Danielle Carriendo $46.94
6117690057-78 07/04/2025 FY 24-25 Kevin Green $38.01
6117690057-79 07/04/2025 FY 24-25 Alex Wykoff $46.94
6117690057-80 07/04/2025 FY 24-25 Kevin Greene $38.01
6117690057-81 07/04/2025 FY 24-25 Jonathan Williams $38.01
6117690057-82 07/04/2025 FY 24-25 Frankie De Leon $38.01
6117690057-83 07/04/2025 FY 24-25 John Ramos $38.01
6117690057-84 07/04/2025 FY 24-25 Peter Arnst $38.01
6117690057-85 07/04/2025 FY 24-25 Benjamin Fu $46.94
6117690057-86 07/04/2025 FY 24-25 Lori Baumgartner $46.94
Monday, August 4, 2025Pages: 8 of 34user: Indrani Sengupta 48
CC 09-16-2025
48 of 555
Payment Register
City of Cupertino
From Payment Date: 7/19/2025 - To Payment Date: 8/1/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
6117690057-87 07/04/2025 FY 24-25 Josh Illnicki $38.01
6117690057-88 07/04/2025 FY 24-25 Gina Zendejas $38.01
6117690057-89 07/04/2025 FY 24-25 Saul Herrara $38.01
6117690057-90 07/04/2025 FY 24-25 Domingo Santos $46.94
6117690057-91 07/04/2025 FY 24-25 Richard Banda $38.01
6117690057-92 07/04/2025 FY 24-25 Steven Hirsch $38.01
6117690057-93 07/04/2025 FY 24-25 Michael Miranda $46.94
6117690057-94 07/04/2025 FY 24-25 Tree Crew Ipad 3 $38.01
6117690057-95 07/04/2025 FY 24-25 Samantha Locurto $46.94
6117690057-96 07/04/2025 FY 24-25 Ray Wang $41.94
6117690057-97 07/04/2025 FY 24-25 Jose Torres $46.94
6117690057-98 07/04/2025 FY 24-25 Ron Bullock $41.94
6117690057-99 07/04/2025 FY 24-25 Bill Bridge $38.01
6117690057-100 07/04/2025 FY 24-25 Brad Alexander $38.01
6117690057-101 07/04/2025 FY 24-25 John Stiehr $38.01
6117690057-102 07/04/2025 FY 24-25 Jose Ramirez $38.01
6117690057-103 07/04/2025 FY 24-25 Jessica Javier $46.94
6117690057-104 07/04/2025 FY 24-25 Jonathan Orozco $46.94
6117690057-105 07/04/2025 FY 24-25 Pete Coglianese $46.94
6117690057-106 07/04/2025 FY 24-25 Torin Scott $46.94
6117690057-107 07/04/2025 FY 24-25 Michelle Martin $46.94
6117690057-108 07/04/2025 FY 24-25 Robert Griffiths $46.94
6117690057-109 07/04/2025 FY 24-25 T. Internet Emergncyvan $38.01
6117690057-110 07/04/2025 FY 24-25 Amanda Hui Travel Phone $46.94
6117690057-111 07/04/2025 FY 24-25 Ricardo Alvarez $38.01
6117690057-112 07/04/2025 FY 24-25 Larry Lopez $38.01
6117690057-113 07/04/2025 FY 24-25 Park Ranger Corridor $46.94
6117690057-114 07/04/2025 FY 24-25 Rachelle Sander $46.94
6117690057-116 07/04/2025 FY 24-25 Karan Malhi $46.94
6117690057-117 07/04/2025 FY 24-25 Serena Tu $46.94
6117690057-118 07/04/2025 FY 24-25 Christopher Bottel $38.01
6117690057-119 07/04/2025 FY 24-25 Michael Chandler $46.94
6117690057-120 07/04/2025 FY 24-25 Kirsten Squarcia $46.94
6117690057-121 07/04/2025 FY 24-25 Daniel Barone $38.01
6117690057-122 07/04/2025 FY 24-25 Liang Chao $46.94
6117690057-123 07/04/2025 FY 24-25 Kitty Moore $46.94
6117690057-124 07/04/2025 FY 24-25 Tommy Yu $46.94
6117690057-125 07/04/2025 FY 24-25 Nathan Vasquez $38.01
6117690057-126 07/04/2025 FY 24-25 Michael Chandler $38.01
6117690057-127 07/04/2025 FY 24-25 Robert Griffiths $38.01
6117690057-128 07/04/2025 FY 24-25 Michael Miranda $38.01
6117690057-129 07/04/2025 FY 24-25 Anthony Leung $46.94
6117690057-130 07/04/2025 FY 24-25 Alex Greer $46.94
6117690057-131 07/04/2025 FY 24-25 Rodney Weathers $38.01
6117690057-132 07/04/2025 FY 24-25 James Lee $38.01
6117690057-133 07/04/2025 FY 24-25 Kimberly Vo $41.94
6117690057-134 07/04/2025 FY 24-25 Daniel Degu $46.94
6117690057-135 07/04/2025 FY 24-25 Tina Kapoor $46.94
6117690057-136 07/04/2025 FY 24-25 Jr Fruen $46.94
6117690057-137 07/04/2025 FY 24-25 Sheila Mohan $46.94
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Payment Register
City of Cupertino
From Payment Date: 7/19/2025 - To Payment Date: 8/1/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$4,591.38
230 - Env Mgmt Cln Crk Strm Drain 230 100-100 (Cash & Investments Assets Operating
Cash)
$92.17
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating
Cash)
$342.09
520 - Resource Recovery 520 100-100 (Cash & Investments Assets Operating
Cash)
$216.84
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating
Cash)
$38.01
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$38.01
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating
Cash)
$352.66
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating
Cash)
$76.02
737027 08/01/2025 Open Accounts Payable Wanco, Inc.$120.00
Invoice Date Description Amount
FMI-0005133 07/23/2025 Streets - Data Pkg $120.00
Paying Fund Cash Account Amount
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating
Cash)
$120.00
737028 08/01/2025 Open Accounts Payable WRA, Inc.$942.00
Invoice Date Description Amount
28252-1-57541 06/27/2025 FY 24-25 McClellan Ranch Parking through 05242025-
06272025
$942.00
Paying Fund Cash Account Amount
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating
Cash)
$942.00
737029 08/01/2025 Open Accounts Payable YAMAGAMI'S NURSERY $774.53
Invoice Date Description Amount
101-H4074 05/05/2025 FY 24-25- Grounds- Plants $774.53
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$774.53
737030 08/01/2025 Open Accounts Payable A PLUS TREE LLC $291.00
Invoice Date Description Amount
83142 06/18/2025 REFUND - 21116 FREEDOM DR - TR-2025-010 -
INCORRECT IN-LIEU FEE
$291.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$291.00
737031 08/01/2025 Open Accounts Payable Aziza Ansari $50.00
Invoice Date Description Amount
2010557.030 07/22/2025 QCC- Summer Science Fun Camp #28179 Refund $50.00
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$50.00
Monday, August 4, 2025Pages: 10 of 34user: Indrani Sengupta 50
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City of Cupertino
From Payment Date: 7/19/2025 - To Payment Date: 8/1/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
737032 08/01/2025 Open Accounts Payable Cao, Jiayang $8,000.00
Invoice Date Description Amount
342897 07/22/2025 10447 Pineville Ave, Encroachment, 342897 $8,000.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$8,000.00
737033 08/01/2025 Open Accounts Payable Chunling Yi $2.25
Invoice Date Description Amount
2003041.032 06/26/2025 FY 24-25 Yuan Chih Dance - Friday IU May/June 2025 $2.25
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$2.25
737034 08/01/2025 Open Accounts Payable COBALT POWER SYSTEMS, INC.$177.69
Invoice Date Description Amount
356486 07/09/2025 REFUND 10421 STOKES AVE BLD-2025-0745
WITHDRAWN
$177.69
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$177.69
737035 08/01/2025 Open Accounts Payable Cupertino Kung-Fu Club $100.00
Invoice Date Description Amount
2010550.030 07/17/2025 MVRC- 1.05 - 6.29.25- Multi-Purpose Room Security
Deposit Refund
$100.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$100.00
737036 08/01/2025 Open Accounts Payable Cupertino-Toyokawa Sister Cities Inc.$1,000.00
Invoice Date Description Amount
2010546.030 07/16/2025 QCC- 4.26.25- Memorial Park Field Security Deposit
Refund
$1,000.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$1,000.00
737037 08/01/2025 Open Accounts Payable FERNANDO GOMEZ $351.79
Invoice Date Description Amount
361891 07/21/2025 REFUND 10441 GLENVIEW AVE BLD-2025-1612
WITHDRAWN
$351.79
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$351.79
737038 08/01/2025 Open Accounts Payable FREEDOM FOREVER LLC ATTN:
PERMIT REFUNDS
$576.94
Invoice Date Description Amount
359862 07/09/2025 REFUND 19040 MEIGGS LANE BLD-2025-1315
WITHDRAWN
$576.94
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$576.94
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Payment Register
City of Cupertino
From Payment Date: 7/19/2025 - To Payment Date: 8/1/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
737039 08/01/2025 Open Accounts Payable Gilbert, Richard $5,500.00
Invoice Date Description Amount
334753 07/22/2025 7520 De Foe Dr, Encroachment, 334753 $5,500.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$5,500.00
737040 08/01/2025 Open Accounts Payable Girija Subramanya $500.00
Invoice Date Description Amount
2003091.032 07/16/2025 R231202 July 12, 2025 Community Hall Deposit
Refund
$500.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$500.00
737041 08/01/2025 Open Accounts Payable HATHAWAY DINWIDDIE $17,257.62
Invoice Date Description Amount
359610 07/07/2025 REFUND 20300 STEVENS CREEK BLVD BLD-2025-
0207 WITHDRAWN
$17,257.62
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$17,257.62
737042 08/01/2025 Open Accounts Payable Janet Yiu $2.25
Invoice Date Description Amount
20023048.032 06/26/2025 FY 24-25 Yuan Chih Dance - Friday IU May/June 2025 $2.25
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$2.25
737043 08/01/2025 Open Accounts Payable JULIE SIRIPOKE $1,550.00
Invoice Date Description Amount
2010547.030 07/16/2025 QCC class 28210 x 2 customer request to withdraw.$1,550.00
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$1,550.00
737044 08/01/2025 Open Accounts Payable KITTY SZETO $582.20
Invoice Date Description Amount
361952 07/21/2025 REFUND 820 HOOSHANG BLD-2025-1621
WITHDRAWN
$582.20
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$582.20
737045 08/01/2025 Open Accounts Payable LORIN HARRIS $351.79
Invoice Date Description Amount
361690 07/21/2025 REFUND 18415 CHLEMSFORD BLD-2025-1580
WITHDRAWN
$351.79
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$351.79
Monday, August 4, 2025Pages: 12 of 34user: Indrani Sengupta 52
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Payment Register
City of Cupertino
From Payment Date: 7/19/2025 - To Payment Date: 8/1/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
737046 08/01/2025 Open Accounts Payable NIMISH MODI $1,374.28
Invoice Date Description Amount
358021 07/11/2025 REFUND 23656 BLACK OAK WAY BLD-2025-0985
WITHDRAWN
$1,374.28
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$1,374.28
737047 08/01/2025 Open Accounts Payable Okawa, Tina $169.65
Invoice Date Description Amount
Okawa072925 07/29/2025 Block Party Grant FY26-01 $169.65
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$169.65
737048 08/01/2025 Open Accounts Payable Seema Garg $500.00
Invoice Date Description Amount
2003094.032 07/24/2025 R231852 Community Hall October 12, 2025 Rental
Cancellation
$500.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$500.00
737049 08/01/2025 Open Accounts Payable SOPHIA C. LEE $990.00
Invoice Date Description Amount
2010555.030 07/21/2025 QCC class 27893(x2), 28229(x2) customer request to
withdraw.
$990.00
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$990.00
737050 08/01/2025 Open Accounts Payable Yong Qiang Qian $224.65
Invoice Date Description Amount
YQQ062625 06/26/2025 FY24-25 applicant decided not to start the business.$224.65
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$224.65
737051 08/01/2025 Open Accounts Payable ZENEBESH GHEBRESELLOSIE $210.80
Invoice Date Description Amount
357453 07/21/2025 REFUND 10366 MILLER BLD-2025-0906
WITHDRAWN
$210.80
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$210.80
737052 08/01/2025 Open Accounts Payable Poss, Frank $1,000.00
Invoice Date Description Amount
355581 06/16/2025 10309 Mary Ave., Encroachment, 355581 $1,000.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$1,000.00
Type Check Totals:68 Transactions $176,136.72
Monday, August 4, 2025Pages: 13 of 34user: Indrani Sengupta 53
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Payment Register
City of Cupertino
From Payment Date: 7/19/2025 - To Payment Date: 8/1/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
EFT
42894 07/21/2025 Open Accounts Payable EMPLOYMENT DEVEL DEPT $45,021.09
Invoice Date Description Amount
07112025 07/11/2025 CA State Tax pp 6/28/25-7/11/25 $45,021.09
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$45,021.09
42895 07/21/2025 Open Accounts Payable IRS $143,645.26
Invoice Date Description Amount
07112025 07/11/2025 Federal Tax pp 6/28/25-7/11/25 $143,645.26
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$143,645.26
42896 07/24/2025 Open Accounts Payable P E R S $547.48
Invoice Date Description Amount
07012025 07/11/2025 PERS Council pp 7/1/25-7/31/25 $547.48
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$547.48
42897 07/24/2025 Open Accounts Payable P E R S $161,914.40
Invoice Date Description Amount
07112025 07/11/2025 PERS pp 6/28/25-7/11/25 $161,914.40
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$161,914.40
42898 07/29/2025 Open Accounts Payable P E R S $3,584,693.00
Invoice Date Description Amount
FY25-26 UAL 07/01/2025 FY25-26 CalPERS UAL $3,584,693.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$2,977,751.29
230 - Env Mgmt Cln Crk Strm Drain 230 100-100 (Cash & Investments Assets Operating
Cash)
$68,626.57
260 - CDBG 260 100-100 (Cash & Investments Assets Operating
Cash)
$6,482.38
265 - BMR Housing 265 100-100 (Cash & Investments Assets Operating
Cash)
$8,103.11
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating
Cash)
$124,596.20
520 - Resource Recovery 520 100-100 (Cash & Investments Assets Operating
Cash)
$78,914.40
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating
Cash)
$21,518.75
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$45,484.37
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$49,538.91
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating
Cash)
$156,214.06
Monday, August 4, 2025Pages: 14 of 34user: Indrani Sengupta 54
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54 of 555
Payment Register
City of Cupertino
From Payment Date: 7/19/2025 - To Payment Date: 8/1/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
620 - Workers' Compensation 620 100-100 (Cash & Investments Assets Operating
Cash)
$4,137.76
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating
Cash)
$43,325.20
42899 07/29/2025 Open Accounts Payable California Department of Tax & Fee
Administration
$1,058.00
Invoice Date Description Amount
QTR2-2025 07/28/2025 SR GH 026-818149 Sales/Use Tax APR25-JUNE25 $1,058.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$384.33
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating
Cash)
$5.48
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating
Cash)
$570.46
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating
Cash)
$97.73
42900 08/01/2025 Open Accounts Payable Colonial Life & Accident Insurance $29.16
Invoice Date Description Amount
07252025 07/25/2025 Colonial Products pp 7/12/25-7/25/25 $29.16
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$29.16
42901 08/01/2025 Open Accounts Payable Employment Development $12,223.01
Invoice Date Description Amount
07252025 07/25/2025 State Disability Insurance pp 7/12/25-7/25/25 $12,223.01
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$12,223.01
42902 08/01/2025 Open Accounts Payable National Deferred (ROTH)$4,522.60
Invoice Date Description Amount
07252025 07/25/2025 Nationwide Roth pp 7/12/25-7/25/25 $4,522.60
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$4,522.60
42903 08/01/2025 Open Accounts Payable National Deferred Compensation $22,895.96
Invoice Date Description Amount
07252025 07/25/2025 Nationwide Deferred Compensation pp 7/12/25-
7/25/25
$22,895.96
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$22,895.96
42904 08/01/2025 Open Accounts Payable PERS-457K $28,267.20
Invoice Date Description Amount
07252025 07/25/2025 PERS 457K pp 7/12/25-7/25/25 $28,267.20
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$28,267.20
Monday, August 4, 2025Pages: 15 of 34user: Indrani Sengupta 55
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Payment Register
City of Cupertino
From Payment Date: 7/19/2025 - To Payment Date: 8/1/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
42905 08/01/2025 Open Accounts Payable State Disbursement Unit $603.49
Invoice Date Description Amount
07252025 07/25/2025 Child Support pp 7/12/25-7/25/25 $603.49
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$603.49
42906 08/01/2025 Open Accounts Payable JOYFUL MELODIES $256.00
Invoice Date Description Amount
Joy_Sum25-26_1 07/27/2025 JoyfulMelodies_Summer25-26_Payment1_July $256.00
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$256.00
42907 08/01/2025 Open Accounts Payable 4LEAF, Inc.$795.50
Invoice Date Description Amount
J4317B 04/30/2025 FY24-25 Photovoltaic Systems Design & Installation
040125-043025
$175.00
J4259M 06/30/2025 FY 24-25 Jollyman All Inclusive Park through
06302025
$401.75
J4317D 06/30/2025 FY24-25 Photovoltaic Systems Design & Installation
060125-063025
$218.75
Paying Fund Cash Account Amount
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating
Cash)
$795.50
42908 08/01/2025 Open Accounts Payable ABOLI JAYDEEP RANADE $156.00
Invoice Date Description Amount
080125 AJR 07/24/2025 July fitness classes $156.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$156.00
42909 08/01/2025 Open Accounts Payable Aleshire & Wynder, LLP $264,145.70
Invoice Date Description Amount
95498 05/27/2025 FY24-25 - Legal Services, April 2025 $22,470.00
95499 05/27/2025 FY24-25 - Legal Services, April 2025 $231.00
95500 05/27/2025 FY24-25 - Legal Services, April 2025 $23,342.50
95501 05/27/2025 FY24-25 - Legal Services, April 2025 $24,133.00
95502 05/27/2025 FY24-25 - Legal Services, April 2025 $45,575.50
95503 05/27/2025 FY24-25 - Legal Services, April 2025 $10,672.00
95504 05/27/2025 FY24-25 - Legal Services, April 2025 $885.50
95507 05/27/2025 FY24-25 - Legal Services, April 2025 $77.00
95510 05/27/2025 FY24-25 - Legal Services, April 2025 $154.00
95511 05/27/2025 FY24-25 - Legal Services, April 2025 $12,611.50
95512 05/27/2025 FY24-25 - Legal Services, April 2025 $5,775.00
95506 05/27/2025 FY24-25 - Legal Services, April 2025 $115.50
95996 05/27/2025 FY24-25 - Legal Services, April 2025 $4,453.00
96284 06/24/2025 FY24-25 - Legal Services, May 2025 $25,325.00
96285 06/24/2025 FY24-25 - Legal Services, May 2025 $3,657.50
96286 06/24/2025 FY24-25 - Legal Services, May 2025 $15,840.85
96287 06/24/2025 FY24-25 - Legal Services, May 2025 $20,721.50
96288 06/24/2025 FY24-25 - Legal Services, May 2025 $12,228.50
Monday, August 4, 2025Pages: 16 of 34user: Indrani Sengupta 56
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56 of 555
Payment Register
City of Cupertino
From Payment Date: 7/19/2025 - To Payment Date: 8/1/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
96289 06/24/2025 FY24-25 - Legal Services, May 2025 $1,007.50
96290 06/24/2025 FY24-25 - Legal Services, May 2025 $693.00
96292 06/24/2025 FY24-25 - Legal Services, May 2025 $1,578.50
96294 06/24/2025 FY24-25 - Legal Services, May 2025 $20,096.00
96295 06/24/2025 FY24-25 - Legal Services, May 2025 $1,540.00
96296 06/24/2025 FY24-25 - Legal Services, May 2025 $10,961.85
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$264,145.70
42910 08/01/2025 Open Accounts Payable Alliant Insurance Services, Inc.$915.00
Invoice Date Description Amount
3158825 07/07/2025 SR2S- Insurance for Fall Bike Fest 2025 $915.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$915.00
42911 08/01/2025 Open Accounts Payable Alta Planning + Design, Inc.$37,225.00
Invoice Date Description Amount
3040002024.251-07/16/2025 FY 24-25 Transportation- 304.0002024.251-6
Invoice#: ATP 062725
$37,225.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$37,225.00
42912 08/01/2025 Open Accounts Payable Amazon Capital Services $3,115.13
Invoice Date Description Amount
1F96-Y7HX-1PYN 03/01/2025 Planning Division Office Supplies $29.45
17JX-DJ1J-LVTX 07/01/2025 Planning Division Office Supplies $9.81
193C-XMHY-RYF3 07/01/2025 Amazon Business - July 2025 FY 24-25 $88.46
112-9145347-4671 07/01/2025 SUPPLIES FOR KITCHEN $11.01
14RH-3J4N-7HW4 07/17/2025 CDD OFFICE SUPPLIES $32.18
1KRT-XP11-NV94 07/01/2025 FY24-25 I&T department June 2025 $2,953.54
11R7-W7H7-KLQD 07/30/2025 FY24-25 Amazon Business - July 2025 CREDIT
MEMO
($9.32)
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$3,115.13
42913 08/01/2025 Open Accounts Payable Aquatic Central $3,000.00
Invoice Date Description Amount
100034 07/15/2025 Facilities - Library Aquarium Maint. July 2025 $3,000.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$3,000.00
42914 08/01/2025 Open Accounts Payable ASSOCIATION OF BAY AREA
GOVERNMENTS
$19,267.00
Invoice Date Description Amount
AR039505 07/01/2025 FY2025-26 ABAG Membership Dues – Customer
#V00076
$19,267.00
Paying Fund Cash Account Amount
Monday, August 4, 2025Pages: 17 of 34user: Indrani Sengupta 57
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Payment Register
City of Cupertino
From Payment Date: 7/19/2025 - To Payment Date: 8/1/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$19,267.00
42915 08/01/2025 Open Accounts Payable B&H PHOTO-VIDEO $2,334.06
Invoice Date Description Amount
235891621 07/21/2025 1x ATTO 2PORT 40GB THNDRBLT 3/2PORT 16G
FC.SFP/REG
$2,334.06
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$2,334.06
42916 08/01/2025 Open Accounts Payable Baseline Environmental Consulting $3,992.50
Invoice Date Description Amount
23308-10.002 07/10/2025 FY24-25 Phase I ESA Peer Review for 10209 Carmen
Rd - 06/30/2025
$1,075.00
23308-12.001 07/10/2025 FY 24-25 Phase 1 & 2 ESA Peer Review - 10511
Randy Lane
$2,487.50
23308-09.002 07/10/2025 FY 2425 Phase I ESA Peer Review for 20696 Hanford
Drive
$430.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$3,992.50
42917 08/01/2025 Open Accounts Payable Bear Electrical Solutions, Inc.$46,921.45
Invoice Date Description Amount
27063 06/30/2025 FY 24-25 LED Streetlight Installation Rebid Project $46,921.45
Paying Fund Cash Account Amount
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating
Cash)
$46,921.45
42918 08/01/2025 Open Accounts Payable CDW Government $23,869.69
Invoice Date Description Amount
AE9KV2R 07/15/2025 2x HP Inkjet Printers QCC and SNC printers Nat'l IPA
2018011
$3,069.69
AF1849G 07/25/2025 FY26 DUO multi factor auth 7/25 - 7/24 OMNIA Mesa
2024056-01
$20,800.00
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating
Cash)
$23,869.69
42919 08/01/2025 Open Accounts Payable CHAD MOSLEY $55.00
Invoice Date Description Amount
ChadM0720205 07/20/2025 Cell Phone Reimbursement through 06212025-
07202025
$55.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$55.00
42920 08/01/2025 Open Accounts Payable City of San Jose $82,682.17
Invoice Date Description Amount
1265302 05/20/2025 FY24-25 Animal Services - 04-06/2025 $82,682.17
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$82,682.17
Monday, August 4, 2025Pages: 18 of 34user: Indrani Sengupta 58
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Payment Register
City of Cupertino
From Payment Date: 7/19/2025 - To Payment Date: 8/1/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
42921 08/01/2025 Open Accounts Payable CLAP Arts $4,173.00
Invoice Date Description Amount
CLAPJuly2025 07/22/2025 CLAP Arts July 2025 Contractor Payment $4,173.00
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$4,173.00
42922 08/01/2025 Open Accounts Payable CLEARBLU ENVIRONMENTAL $1,627.53
Invoice Date Description Amount
21864 07/16/2025 FY 24-25 55 Gallon Soap $1,177.53
21829 07/21/2025 Streets - July 2025 Preventative Maint.$450.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$1,627.53
42923 08/01/2025 Open Accounts Payable CodeLinkd, LLC $9,576.00
Invoice Date Description Amount
Code_Sum25-26_1 07/27/2025 Codelinkd_Summer25-26_Payment1_July $9,576.00
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$9,576.00
42924 08/01/2025 Open Accounts Payable Cubic ITS, Inc.$19,350.00
Invoice Date Description Amount
90206032 07/24/2025 FY26 ATMS System Maintenance Agreement, 8/6/25 -
8/5/26
$19,350.00
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating
Cash)
$19,350.00
42925 08/01/2025 Open Accounts Payable Cupertino Chamber of Commerce $600.00
Invoice Date Description Amount
202505 06/06/2025 FY 24-25 Cupertino Chamber of Commerce May 2025
Invoice
$600.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$600.00
42926 08/01/2025 Open Accounts Payable Cupertino Supply, Inc $29.20
Invoice Date Description Amount
389690 07/14/2025 Facilities- Brass Spud, ABS Plug $18.06
389709 07/14/2025 Facilities- ABS Plugs $11.14
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$29.20
42927 08/01/2025 Open Accounts Payable Dahl's Equipment Rentals, Inc.$3,795.42
Invoice Date Description Amount
177342 07/07/2025 July 4th Light Tower Rental Fees - Sedgwick $1,084.82
177340 07/07/2025 July 4th Light Tower Rental Fees - Creekside $1,086.27
177344 07/07/2025 July 4th Light Tower Rental Fees - Miller/Hyde $1,624.33
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$3,795.42
Monday, August 4, 2025Pages: 19 of 34user: Indrani Sengupta 59
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Payment Register
City of Cupertino
From Payment Date: 7/19/2025 - To Payment Date: 8/1/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
42928 08/01/2025 Open Accounts Payable Dell Marketing L.P.$15,926.84
Invoice Date Description Amount
10825274637 07/15/2025 6x Dell Pro Max Base for Control Rm Mod proj NASPO
C000001115143
$9,540.65
10825955026 07/18/2025 NASPO C000001115143 6x Dell Pro Micro QCM1250
& All-in-One Stan
$6,386.19
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating
Cash)
$15,926.84
42929 08/01/2025 Open Accounts Payable Ecology Action of Santa Cruz $13,985.15
Invoice Date Description Amount
68672 06/30/2025 FY 24-25 Pedestrian & Bicycle Safety Training
04012025-06302025
$13,985.15
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$13,985.15
42930 08/01/2025 Open Accounts Payable Eflex Group, Inc $3,341.51
Invoice Date Description Amount
07252025 07/25/2025 FSA pp 7/12/25-7/25/25 $3,341.51
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$3,341.51
42931 08/01/2025 Open Accounts Payable Engineering for kids $4,044.00
Invoice Date Description Amount
Eng_Sum25-26_1 07/27/2025 EngineeringForKids_Summer25-26_Payment1_July $4,044.00
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$4,044.00
42932 08/01/2025 Open Accounts Payable Environmental Innovations, Inc $3,008.18
Invoice Date Description Amount
3138 07/07/2025 FY24-25 SUPs compliance outreach- June 2025 $3,008.18
Paying Fund Cash Account Amount
520 - Resource Recovery 520 100-100 (Cash & Investments Assets Operating
Cash)
$3,008.18
42933 08/01/2025 Open Accounts Payable EPAC Technologies, Inc.$448.50
Invoice Date Description Amount
E368866 07/16/2025 FY 24-25 ENVELOPES FOR CDD $448.50
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$448.50
42934 08/01/2025 Open Accounts Payable Ewing Irrigation Products Inc.$290.21
Invoice Date Description Amount
26537523 06/20/2025 FY 24-25 Grounds- ABS Western Scoop D-Handle $290.21
26460919 06/16/2025 FY 24-25 Grounds- Aluminum Western Scoop Wood
Handle
$428.26
26718719 07/02/2025 FY 24-25- Grounds- Credit for Inv#26460919 ($428.26)
Paying Fund Cash Account Amount
Monday, August 4, 2025Pages: 20 of 34user: Indrani Sengupta 60
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Payment Register
City of Cupertino
From Payment Date: 7/19/2025 - To Payment Date: 8/1/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$290.21
42935 08/01/2025 Open Accounts Payable GARDENLAND POWER
EQUIPMENT
$947.65
Invoice Date Description Amount
1183417 06/26/2025 FY 24-25 Trees/ROW- Pole Pruner W/ Mount $683.30
1187334 07/17/2025 Street- Hedge Trimmer Blade $78.78
1186917 07/15/2025 Fleet - Carburetor, Decompression Valve $185.57
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$683.30
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating
Cash)
$78.78
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating
Cash)
$185.57
42936 08/01/2025 Open Accounts Payable GIULIANI & KULL - SAN JOSE, INC.$340.00
Invoice Date Description Amount
17987 04/30/2025 FY 24-25 Engineering Services w/ Survey Services
030125-033025
$170.00
18015 05/31/2025 FY 24-25 Engineering Services w/ Survey Services
040125-043025
$170.00
Paying Fund Cash Account Amount
265 - BMR Housing 265 100-100 (Cash & Investments Assets Operating
Cash)
$340.00
42937 08/01/2025 Open Accounts Payable GovInvest Inc.$22,428.24
Invoice Date Description Amount
2022-3865 07/24/2025 FY26 GovInvest for Pension OPEB Labor Cost Mod
8/11/25-8/10/26
$22,428.24
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$22,428.24
42938 08/01/2025 Open Accounts Payable Grace Duval $1,104.00
Invoice Date Description Amount
080125 GD 07/24/2025 July classes and PT $1,104.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$1,104.00
42939 08/01/2025 Open Accounts Payable GRAINGER INC $552.97
Invoice Date Description Amount
9573349629 07/15/2025 Service Center Batteries $53.42
9575066312 07/16/2025 Facilities- Sump Pump $418.31
9582259991 07/23/2025 Streets - Drill Adapter $15.90
9582740008 07/23/2025 Streets - Drill Adapter $15.90
9581993855 07/22/2025 Fleet - Battery Lithium $49.44
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$471.73
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating
Cash)
$31.80
Monday, August 4, 2025Pages: 21 of 34user: Indrani Sengupta 61
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Payment Register
City of Cupertino
From Payment Date: 7/19/2025 - To Payment Date: 8/1/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating
Cash)
$49.44
42940 08/01/2025 Open Accounts Payable Health and Human Resource Center,
Inc.
$270.10
Invoice Date Description Amount
E0346517 06/03/2025 July 2025 EAP Benefit 185 Enrollees $270.10
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$270.10
42941 08/01/2025 Open Accounts Payable Health Care Employees $28,346.40
Invoice Date Description Amount
367715-367717 06/23/2025 July 2025 Dental Benefit 248 Enrollees $28,346.40
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$28,346.40
42942 08/01/2025 Open Accounts Payable HERITAGE LANDSCAPE SUPPLY
GROUP
$313.18
Invoice Date Description Amount
0021917157-001 07/07/2025 Trees/ROW- 17MM Tube $51.29
0022006816-001 07/10/2025 Trees/ROW- Coupling, PVC Saw $261.89
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$313.18
42943 08/01/2025 Open Accounts Payable HF&H Consultants, LLC $2,130.00
Invoice Date Description Amount
9722304 07/09/2025 FY24-25 HF&H- June 2025 Services $2,130.00
Paying Fund Cash Account Amount
520 - Resource Recovery 520 100-100 (Cash & Investments Assets Operating
Cash)
$2,130.00
42944 08/01/2025 Open Accounts Payable IFPTE LOCAL 21 $2,240.45
Invoice Date Description Amount
07252025 07/25/2025 Association Dues/Political Action Fund CEA pp
7/12/25-7/25/25
$2,240.45
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$2,240.45
42945 08/01/2025 Open Accounts Payable IncrediFlix Inc.$10,112.50
Invoice Date Description Amount
Incre_Sum25-26_1 07/27/2025 Incrediflix_Summer25-26_Payment1_July $10,112.50
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$10,112.50
42946 08/01/2025 Open Accounts Payable Independent Code Consultants, Inc.$4,340.00
Invoice Date Description Amount
2146 07/01/2025 FY 24-25 - Building Permit Tech Services - 2025/6 $4,340.00
Paying Fund Cash Account Amount
Monday, August 4, 2025Pages: 22 of 34user: Indrani Sengupta 62
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Payment Register
City of Cupertino
From Payment Date: 7/19/2025 - To Payment Date: 8/1/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$4,340.00
42947 08/01/2025 Open Accounts Payable Insight Consulting Services LLC $121,417.20
Invoice Date Description Amount
2025Q1 08/01/2025 FY24-25 Insight Tax Sharing 2025 Q1 $121,417.20
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$121,417.20
42948 08/01/2025 Open Accounts Payable Jahara Pagadipaala $320.00
Invoice Date Description Amount
080125 JP 07/24/2025 July fitness classes $320.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$320.00
42949 08/01/2025 Open Accounts Payable JAMES COLVIN $2,160.00
Invoice Date Description Amount
080125 JC 07/24/2025 July personal training $2,160.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$2,160.00
42950 08/01/2025 Open Accounts Payable Jason Wong $55.00
Invoice Date Description Amount
JasonW07062025 07/06/2025 Cell Phone Reimbursement through 07062025 $55.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$55.00
42951 08/01/2025 Open Accounts Payable JENNIFER HILL $287.00
Invoice Date Description Amount
080125 JH 07/24/2025 July fitness classes $287.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$287.00
42952 08/01/2025 Open Accounts Payable John Casesar Casibang $714.00
Invoice Date Description Amount
080125 JCC 07/24/2025 July classes and PT $714.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$714.00
42953 08/01/2025 Open Accounts Payable Junior Chef Stars $8,352.00
Invoice Date Description Amount
JrChe_Sum25-26_1 07/27/2025 JuniorChefStars_Summer25-26_Payment1_July $8,352.00
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$8,352.00
42954 08/01/2025 Open Accounts Payable KEVIN RIEDEN $165.60
Invoice Date Description Amount
KevinR07142025 07/14/2025 CESSWI Renewal Reimbursement $165.60
Monday, August 4, 2025Pages: 23 of 34user: Indrani Sengupta 63
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Payment Register
City of Cupertino
From Payment Date: 7/19/2025 - To Payment Date: 8/1/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$165.60
42955 08/01/2025 Open Accounts Payable KEYSER MARSTON ASSOCIATES
INC
$13,127.50
Invoice Date Description Amount
0039826 06/09/2025 FY24-25 Mary Ave. Professional Services through
05/31/2025
$13,127.50
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$13,127.50
42956 08/01/2025 Open Accounts Payable KIMBALL-MIDWEST $1,948.71
Invoice Date Description Amount
103557889 07/15/2025 Fleet - Deodorizing Beads $292.46
103558255 07/15/2025 Street- Hammer Bit, Traffic Markings, Air Duster $844.28
103560144 07/15/2025 Street- Nut Plain, Flat Washer, White Tape, Security
Cabinet
$726.72
103580624 07/22/2025 Streets - Super Prim Drill $85.25
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$726.72
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating
Cash)
$929.53
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating
Cash)
$292.46
42957 08/01/2025 Open Accounts Payable Klarity Consulting, LLC $840.00
Invoice Date Description Amount
2024-038 07/10/2025 FY2024-25 Community Hall TV Special Projects –
June 2025 Svcs
$840.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$840.00
42958 08/01/2025 Open Accounts Payable Knorr Systems International $10,778.20
Invoice Date Description Amount
276741 07/17/2025 Facilities- Pool Chemicals $2,536.25
276993 07/18/2025 Facilities - Chlorine, Acid $3,248.43
277219 07/22/2025 Facilities - Chlorine, Acid, Bicarbonate $2,353.93
277149 07/21/2025 Facilities - Chlorine, Condition, Bicarbonate $2,639.59
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$10,778.20
42959 08/01/2025 Open Accounts Payable Li-Fen Lin $80.00
Invoice Date Description Amount
080125 LFL 07/24/2025 July fitness classes $80.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$80.00
Monday, August 4, 2025Pages: 24 of 34user: Indrani Sengupta 64
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Payment Register
City of Cupertino
From Payment Date: 7/19/2025 - To Payment Date: 8/1/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
42960 08/01/2025 Open Accounts Payable Life Insurance Company of North
America
$7,855.18
Invoice Date Description Amount
15487_070125 07/22/2025 July 2025 New York Life $7,855.18
Paying Fund Cash Account Amount
641 - Compensated Absence/LTD 641 100-100 (Cash & Investments Assets Operating
Cash)
$7,855.18
42961 08/01/2025 Open Accounts Payable LSA Associates, Inc.$6,967.50
Invoice Date Description Amount
200042 06/30/2025 FY 24-25 Apple Park - Addendum to EIR 2025/06 $6,967.50
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$6,967.50
42962 08/01/2025 Open Accounts Payable MissionSquare 300292 $8,931.38
Invoice Date Description Amount
07252025 07/25/2025 ICMA pp 7/12/25-7/25/25 $8,931.38
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$8,931.38
42963 08/01/2025 Open Accounts Payable MONICA G. RANES-GOLDBERG $84.00
Invoice Date Description Amount
080125 MGRG 07/24/2025 July fitness classes $84.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$84.00
42964 08/01/2025 Open Accounts Payable Moore lacofano Goltsman, Inc. $21,410.00
Invoice Date Description Amount
0092320 07/17/2025 FY 24-25 Jollyman All Inclusive Continuation of PO
2022-326
$21,410.00
Paying Fund Cash Account Amount
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating
Cash)
$21,410.00
42965 08/01/2025 Open Accounts Payable Moss Adams LLP $6,700.00
Invoice Date Description Amount
102775288 07/15/2025 FY 24-25 Professional Services June 25 $6,700.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$6,700.00
42966 08/01/2025 Open Accounts Payable Natasha Austin $6,393.50
Invoice Date Description Amount
NAust_Sum25-26_1 07/27/2025 NatashaAustin_Summer25-26_Payment1_July $6,393.50
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$6,393.50
42967 08/01/2025 Open Accounts Payable NIDHI MATHUR $320.93
Invoice Date Description Amount
NidhiM061825 06/18/2025 FY24-25 Nidhi Cell Reimbursement December 19, 24 -
June 18, 25
$320.93
Monday, August 4, 2025Pages: 25 of 34user: Indrani Sengupta 65
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Payment Register
City of Cupertino
From Payment Date: 7/19/2025 - To Payment Date: 8/1/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$320.93
42968 08/01/2025 Open Accounts Payable Nomad Transit LLC $262,464.07
Invoice Date Description Amount
INV001-15079 07/09/2025 FY 24-25 Via Cupertino Shuttle through June 2024 $262,464.07
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$262,464.07
42969 08/01/2025 Open Accounts Payable Novedge LLC $1,320.00
Invoice Date Description Amount
N378814 07/08/2025 FY26 Bluebeam Licenses 4x Core Licenses 8/20 - 8/19 $1,320.00
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating
Cash)
$1,320.00
42970 08/01/2025 Open Accounts Payable ODP Business Solutions, LLC.$33.63
Invoice Date Description Amount
431172501001 07/07/2025 PW City Hall Office Supplies $28.49
431172501002 07/08/2025 PW City Hall Office Supplies $5.14
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$33.63
42971 08/01/2025 Open Accounts Payable Parinita Satpute $280.00
Invoice Date Description Amount
080125 PS 07/24/2025 July fitness classes $280.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$280.00
42972 08/01/2025 Open Accounts Payable PARS/City of Cupertino $8,565.99
Invoice Date Description Amount
07252025 07/25/2025 PARS pp 7/12/25-7/25/25 $8,565.99
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$8,565.99
42973 08/01/2025 Open Accounts Payable Parts Authority, LLC $47.36
Invoice Date Description Amount
696897 07/22/2025 Fleet - Oil Filter $47.36
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating
Cash)
$47.36
42974 08/01/2025 Open Accounts Payable PayPal Inc.$107.90
Invoice Date Description Amount
PPWG160229460 06/30/2025 FY24-25 VSV0001160385 cupertinoweb2 June 2025 $87.95
PPGW160040144 06/30/2025 FY24-25 VSV0003096477 cupertinoweb4 June 2025 $19.95
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$107.90
Monday, August 4, 2025Pages: 26 of 34user: Indrani Sengupta 66
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Payment Register
City of Cupertino
From Payment Date: 7/19/2025 - To Payment Date: 8/1/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
42975 08/01/2025 Open Accounts Payable PlaceWorks $21,503.40
Invoice Date Description Amount
COCU-30.0 - 5 05/31/2025 Westport EIR Addendum - 2025/05 FY 24-25 $2,850.90
COCU-26.0 - 9 06/30/2025 FY2425 GP2040 Zoning Code Amendments &
Subsequent EIR June 2025
$7,983.75
COCU-34.0 - 3 06/30/2025 FY 24-25 CEQA NOE for the Idlewild Townhomes
06/2025
$10,668.75
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$21,503.40
42976 08/01/2025 Open Accounts Payable PLAN JPA $4,895.56
Invoice Date Description Amount
PLAN-0355 07/11/2025 FY24-25, General Liability Claims - June 2025 $4,895.56
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$4,895.56
42977 08/01/2025 Open Accounts Payable Public Risk, Innovation, Solutions,
and Management
$138,457.00
Invoice Date Description Amount
26100042 07/01/2025 Excess Workers' Compensation Program 7/1/25-
6/30/26
$138,457.00
Paying Fund Cash Account Amount
620 - Workers' Compensation 620 100-100 (Cash & Investments Assets Operating
Cash)
$138,457.00
42978 08/01/2025 Open Accounts Payable QLM, Inc.$191,627.65
Invoice Date Description Amount
5803 06/18/2025 FY 24-25 QLM Final through 6/30/25 Retention
Release
$191,627.65
Paying Fund Cash Account Amount
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating
Cash)
$191,627.65
42979 08/01/2025 Open Accounts Payable R. Thomas Heck & Associates $17,928.00
Invoice Date Description Amount
13 07/15/2025 Cupertino Parks & Recreation Fall Brochure 2025 $17,928.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$17,928.00
42980 08/01/2025 Open Accounts Payable Raychel Renee Balcioni Cruz $2,340.00
Invoice Date Description Amount
080125 RRBC 07/24/2025 July2 payment $2,340.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$2,340.00
42981 08/01/2025 Open Accounts Payable Rebuilding Together Silicon Valley $33,454.95
Invoice Date Description Amount
RTSVCDBGQ4FY2425 07/21/2025 FY 24-25 CDBG Capital Housing Projects - Q4
FY2425
$33,454.95
Paying Fund Cash Account Amount
Monday, August 4, 2025Pages: 27 of 34user: Indrani Sengupta 67
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67 of 555
Payment Register
City of Cupertino
From Payment Date: 7/19/2025 - To Payment Date: 8/1/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
260 - CDBG 260 100-100 (Cash & Investments Assets Operating
Cash)
$33,454.95
42982 08/01/2025 Open Accounts Payable Routeware, Inc.$27,232.44
Invoice Date Description Amount
CI-1004106 07/28/2025 FY26 Commercial Outreach Tracker 7/31/25 - 7/30/26 $27,232.44
Paying Fund Cash Account Amount
520 - Resource Recovery 520 100-100 (Cash & Investments Assets Operating
Cash)
$27,232.44
42983 08/01/2025 Open Accounts Payable RRM DESIGN GROUP $6,843.29
Invoice Date Description Amount
1832-00-1224 01/08/2025 FY 24-25 Architectural Review Services - 2025/01 $6,843.29
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$6,843.29
42984 08/01/2025 Open Accounts Payable Snapology of Los Gatos $13,387.50
Invoice Date Description Amount
Snap_Sum25-26_1 07/27/2025 Snapology_Summer25-26_Payment1_July $13,387.50
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$13,387.50
42985 08/01/2025 Open Accounts Payable Software One, Inc $19.09
Invoice Date Description Amount
US-PSI-1587059 07/23/2025 1x Visio license 07.17.2025 - 12-31.2025 $19.09
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating
Cash)
$19.09
42986 08/01/2025 Open Accounts Payable Sonitrol/Pacific West Security, Inc.$11,838.00
Invoice Date Description Amount
97314 07/01/2025 Facilities - Security July to Sept. 2025 $402.00
97295 07/01/2025 Facilities - Security July to Sept. 2025 $273.00
97296 07/01/2025 Facilities - Security July to Sept. 2025 $252.00
97565 07/01/2025 Facilities - Security July to Sept. 2025 $252.00
97580 07/01/2025 Facilities - Security July to Sept. 2025 $111.00
97588 07/01/2025 Facilities - Security July to Sept. 2025 $624.00
97315 07/01/2025 Facilities - Security July to Sept. 2025 $1,749.00
97578 07/01/2025 Facilities - Security July to Sept. 2025 $957.00
97586 07/01/2025 Facilities - Security July to Sept. 2025 $345.00
97576 07/01/2025 Facilities - Security July to Sept. 2025 $975.00
97577 07/01/2025 Facilities - Security July to Sept. 2025 $1,212.00
97579 07/01/2025 Facilities - Security July to Sept. 2025 $1,134.00
97585 07/01/2025 Facilities - Security July to Sept. 2025 $807.00
97584 07/01/2025 Facilities - Security July to Sept. 2025 $174.00
97589 07/01/2025 Facilities - Security July to Sept. 2025 $1,065.00
97581 07/01/2025 Facilities - Security July to Sept. 2025 $138.00
97590 07/01/2025 Facilities - Security July to Sept. 2025 $741.00
97316 07/01/2025 Facilities - Security July to Sept. 2025 $366.00
97587 07/01/2025 Facilities - Security July to Sept. 2025 $261.00
Paying Fund Cash Account Amount
Monday, August 4, 2025Pages: 28 of 34user: Indrani Sengupta 68
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68 of 555
Payment Register
City of Cupertino
From Payment Date: 7/19/2025 - To Payment Date: 8/1/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$10,824.00
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating
Cash)
$273.00
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$741.00
42987 08/01/2025 Open Accounts Payable Staples $425.40
Invoice Date Description Amount
6035625038 06/27/2025 FY24-25 Staples Office Supplies for CMO $425.40
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$425.40
42988 08/01/2025 Open Accounts Payable Startup Space LLC $10,000.00
Invoice Date Description Amount
1692 08/01/2025 FY26 Startup Space Subscription 8/17/25 -8/16/26 $10,000.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$10,000.00
42989 08/01/2025 Open Accounts Payable Statewide Traffic Safety & Signs Inc.$10,972.12
Invoice Date Description Amount
05047100 07/18/2025 Street- Aquaphalt Bucket $1,162.12
05046993 07/08/2025 July 4th - Street Equipment Rentals $9,810.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$9,810.00
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating
Cash)
$1,162.12
42990 08/01/2025 Open Accounts Payable Stuart Event Resources $1,065.77
Invoice Date Description Amount
138046 07/14/2025 Campout 2025 Fire Pit Rentals $1,065.77
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$1,065.77
42991 08/01/2025 Open Accounts Payable SUNNYVALE FORD, INC.$363.19
Invoice Date Description Amount
260268FOW 07/15/2025 Fleet - Belt $186.18
260365FOW 07/17/2025 Fleet - Lock 1HV $53.74
260321FOW 07/17/2025 Fleet - Cover 1HV $123.27
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating
Cash)
$363.19
42992 08/01/2025 Open Accounts Payable Tanko Lighting $2,438.00
Invoice Date Description Amount
70266 06/30/2025 FY 24-25 LED Streetlight Transition through June
2025 (2)
$2,438.00
Paying Fund Cash Account Amount
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating
Cash)
$2,438.00
Monday, August 4, 2025Pages: 29 of 34user: Indrani Sengupta 69
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69 of 555
Payment Register
City of Cupertino
From Payment Date: 7/19/2025 - To Payment Date: 8/1/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
42993 08/01/2025 Open Accounts Payable THE HARTFORD $10,723.20
Invoice Date Description Amount
656348321788 07/22/2025 City of Cupertino Benefit -July 2025-Cust
#003264250001
$10,723.20
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$10,723.20
42994 08/01/2025 Open Accounts Payable THE HARTFORD $200.07
Invoice Date Description Amount
756346904168 07/22/2025 City of Cupertino Benefit -July 2025-Cust
#003264250002
$200.07
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$200.07
42995 08/01/2025 Open Accounts Payable The Pun Group, LLP $35,000.00
Invoice Date Description Amount
115382 05/31/2025 FY24-25 Audit of the City for the year ended June 30,
2025 #2
$35,000.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$35,000.00
42996 08/01/2025 Open Accounts Payable Thomson Reuters - West $874.43
Invoice Date Description Amount
852155854 07/09/2025 FY24-25, Online Subscription, June 2025 - Acct
1000489718
$874.43
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$874.43
42997 08/01/2025 Open Accounts Payable Tomislav Stjepan Plese $1,020.00
Invoice Date Description Amount
080125 TSP 07/24/2025 July personal training $1,020.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$1,020.00
42998 08/01/2025 Open Accounts Payable Tyler Technologies, Inc.$122,058.97
Invoice Date Description Amount
045-518280 06/01/2025 FY26 Tyler Maintenance and Support 7/1/25 – 6/30/26 $122,058.97
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$122,058.97
42999 08/01/2025 Open Accounts Payable U-Rock Utility Equipment Inc.$581.27
Invoice Date Description Amount
1490 07/17/2025 Street- O-Ring Set, Seal Kit $581.27
Paying Fund Cash Account Amount
230 - Env Mgmt Cln Crk Strm Drain 230 100-100 (Cash & Investments Assets Operating
Cash)
$581.27
Monday, August 4, 2025Pages: 30 of 34user: Indrani Sengupta 70
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Payment Register
City of Cupertino
From Payment Date: 7/19/2025 - To Payment Date: 8/1/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
43000 08/01/2025 Open Accounts Payable Underground Service Alert of N.
California-Nevada
$9,772.84
Invoice Date Description Amount
2025114348 07/21/2025 Street- Underground Service Fees FY 25-26 $9,772.84
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$9,772.84
43001 08/01/2025 Open Accounts Payable United Site Services $380.90
Invoice Date Description Amount
114-14095454 07/14/2025 portable toilet at compost site July-Aug 2025 $380.90
Paying Fund Cash Account Amount
520 - Resource Recovery 520 100-100 (Cash & Investments Assets Operating
Cash)
$380.90
43002 08/01/2025 Open Accounts Payable US BANK $51,843.02
Invoice Date Description Amount
JanetL070725-1 07/07/2025 FY 24-25 9949 CC Charges $7,058.37
JanetL070725-2 07/08/2025 9949 CC Charges $582.53
SelbyM070725 07/07/2025 FY-24-25 3354 CC Charges $1,841.35
BradA070725 07/07/2025 6013 CC Charges July 2025 Transactions $69.33
JimF070725 07/07/2025 FY-24-25 2514 CC Charges $3,126.74
ShawnT070725 07/07/2025 FY 24-25 9157 CC Charges $125.00
JerryA070725 07/07/2025 FY 24-25 8636 CC Charges $90.00
NathanV070725 07/07/2025 FY 24-25 4299 CC Charges $1,463.79
AmandaH070725 07/07/2025 FY 24-25 9326 CC Charges $209.91
RobertK070725 07/07/2025 FY 24-25 RobertK070725 $542.85
JB070725-1 07/07/2025 FY 24-25 3965 CC Charges $312.56
JB070725-2 07/07/2025 3965 CC Charges $3.29
DiegoZ070725 07/07/2025 FY 24-25 8626 CC Charges $458.30
AndrewS070725 07/07/2025 FY 24-25 9993 Charges $1,427.87
UrsulaS070725 07/07/2025 FY 24-25 2512 CC Charges $2,251.99
JessicaJ070725 07/07/2025 FY24-25 5617 CC Charges $150.65
SerenaT070725 07/07/2025 FY2024-25 0982 CC Charges $5,497.86
BirgitW070725 07/07/2025 FY 24-25 0066 CC Charges $298.74
MelissaR070725A 07/07/2025 FY-24-25 0572 CC Charges $879.57
MelissaR070725B 07/07/2025 0572 CC Charges $2,579.03
KennethE070725-2 07/07/2025 6671 CC Charges $19.61
KennethE070725-1 07/07/2025 FY 24-25 6671 CC Charges $215.73
DMilesS070725 07/07/2025 FY 24-25 3659 CC Charges $164.97
CrystiG070725 07/07/2025 8774 FY24-25 CC Charges $472.14
CrystiG070725-2 07/07/2025 8774 CC Charges July 2025 Transactions $188.53
MariahG070725-1 07/07/2025 FY 24-25 7882 CC Charges $1,483.54
MariahG070725-2 07/07/2025 7882 CC Charges $262.83
RandyV070725 07/07/2025 FY-24-25 6283 CC Charges $2,521.90
MollyJ070725-1 07/07/2025 FY 24-25 4137 CC Charges $66.83
MollyJ070725-2 07/07/2025 4137 CC Charges $18.96
KrisG070725 07/07/2025 FY 24-25 6959 CC Charges $970.28
KaylaN070725 07/07/2025 FY 24-25 4186 CC Charges $731.00
NatalyG070725-1 07/07/2025 FY 24-25 8091 CC Charges $80.05
NatalyG070725-2 07/07/2025 8091 CC Charges $6.67
Monday, August 4, 2025Pages: 31 of 34user: Indrani Sengupta 71
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Payment Register
City of Cupertino
From Payment Date: 7/19/2025 - To Payment Date: 8/1/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
KrisG070725-2 07/07/2025 6959 CC Charges $39.77
BrantonC070725 07/07/2025 FY 24-25 0233 CC Charges $980.26
BrantonC070725-2 07/07/2025 0233 CC Charges $459.83
FrancesB070725 07/07/2025 FY 24-25 4202 CC Charges $2,613.39
ChristL070725-1 07/07/2025 FY24-25 - 7456 CC Charges $796.45
ChristL070725-2 07/07/2025 7456 CC Charges $762.83
LindsayN070725 07/07/2025 FY 24-25 4194 CC Charges $231.92
LindsayN070725-2 07/07/2025 4194 CC Charges $151.82
LeungK070725 07/07/2025 FY 24-25 1733 CC Charges $149.00
MarilynP070725 07/07/2025 FY24-25 6763 CC Charges $4,316.85
MarilynP07072025 07/07/2025 6763 CC Charges $224.00
TommyY070725 07/07/2025 FY24-25 3675 CC charges $4,537.27
TommyY07072025 07/07/2025 3675 CC Charges $9.23
ColleenF070725 07/07/2025 FY 24-25 0798 cc charges $247.63
AlexC070725 07/07/2025 FY 24-25 5300 CC Charges $150.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$39,036.73
230 - Env Mgmt Cln Crk Strm Drain 230 100-100 (Cash & Investments Assets Operating
Cash)
$304.70
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating
Cash)
$69.33
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating
Cash)
$1,741.36
520 - Resource Recovery 520 100-100 (Cash & Investments Assets Operating
Cash)
$892.29
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating
Cash)
$660.67
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$247.63
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$3,333.78
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating
Cash)
$5,337.49
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating
Cash)
$219.04
43003 08/01/2025 Open Accounts Payable US BANK $1,809.38
Invoice Date Description Amount
mariahg060625 06/06/2025 7882 CC CHARGES-FY24-25 $1,809.38
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$1,809.38
43004 08/01/2025 Open Accounts Payable Vision Service Plan $2,205.90
Invoice Date Description Amount
823097575 06/19/2025 July 2025 Vision Benefit 135 Enrollees $2,205.90
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$2,205.90
Monday, August 4, 2025Pages: 32 of 34user: Indrani Sengupta 72
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Payment Register
City of Cupertino
From Payment Date: 7/19/2025 - To Payment Date: 8/1/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
43005 08/01/2025 Open Accounts Payable Vision Service Plan $900.52
Invoice Date Description Amount
823097569 06/19/2025 July 2025 Vision Benefit 47 Enrollees $900.52
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$900.52
43006 08/01/2025 Open Accounts Payable Vision Service Plan $996.74
Invoice Date Description Amount
823108077 06/21/2025 July 2025 Vision Benefit 61 Enrollees $996.74
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$996.74
43007 08/01/2025 Open Accounts Payable West Coast Arborists, Inc.$1,712.70
Invoice Date Description Amount
1-11149 05/22/2025 FY 24-25 Arborist Report - 10621 Madera Dr. $1,712.70
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$1,712.70
43008 08/01/2025 Open Accounts Payable West Valley Community Services $27,544.59
Invoice Date Description Amount
WVCSCAREQ4FY242 06/30/2025 FY24-25 CDBG - Community Services - Q4 (CARE)$4,016.05
WVCSHSGH2HQ4FY25 07/17/2025 FY 24-25 General Fund HSG - Q4 (Haven to Home)$23,528.54
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$23,528.54
260 - CDBG 260 100-100 (Cash & Investments Assets Operating
Cash)
$4,016.05
43009 08/01/2025 Open Accounts Payable WOWzy Creation Corp. dba First
Place
$71.93
Invoice Date Description Amount
97158 07/21/2025 Nameplate - Lian Halloran Applications Intern III $43.06
97146 07/28/2025 Name plate for Tina Kapoor - Interim City Manager $28.87
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$71.93
43010 08/01/2025 Open Accounts Payable Zayo Group, LLC $3,259.68
Invoice Date Description Amount
2025070030583 07/01/2025 FY26 Disaster Recovery Telecom services July 2025 $3,259.68
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating
Cash)
$3,259.68
43011 08/01/2025 Open Accounts Payable Zendesk, Inc.$38,640.00
Invoice Date Description Amount
INV12987428 07/23/2025 FY26 Zendesk Enterprise 28 licenses 7/23/25 - 7/22/26 $38,640.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$38,640.00
Type EFT Totals:118 Transactions $5,943,586.03
Monday, August 4, 2025Pages: 33 of 34user: Indrani Sengupta 73
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73 of 555
Payment Register
City of Cupertino
From Payment Date: 7/19/2025 - To Payment Date: 8/1/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Main Account - Main Checking Account Totals
Checks Status Count Transaction Amount Reconciled Amount
Open 68 $176,136.72 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 68 $176,136.72 $0.00
EFTs Status Count Transaction Amount Reconciled Amount
Open 118 $5,943,586.03 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Total 118 $5,943,586.03 $0.00
All Status Count Transaction Amount Reconciled Amount
Open 186 $6,119,722.75 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 186 $6,119,722.75 $0.00
Grand Totals:
Checks Status Count Transaction Amount Reconciled Amount
Open 68 $176,136.72 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 68 $176,136.72 $0.00
EFTs Status Count Transaction Amount Reconciled Amount
Open 118 $5,943,586.03 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Total 118 $5,943,586.03 $0.00
All Status Count Transaction Amount Reconciled Amount
Open 186 $6,119,722.75 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 186 $6,119,722.75 $0.00
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Attachment C
RESOLUTION NO. 25-XXX
A RESOLUTION OF THE CUPERTINO CITY COUNCIL
RATIFYING CERTAIN CLAIMS AND DEMANDS PAYABLE IN THE
AMOUNTS AND FROM THE FUNDS AS HEREINAFTER DESCRIBED FOR
GENERAL AND MISCELLANEOUS EXPENDITURES FOR THE PERIOD
ENDING AUGUST 15, 2025
WHEREAS, the Director of Administrative Services or their designated
representative has certified to accuracy of the following claims and demands and
to the availability of funds for payment hereof; and
WHEREAS, the said claims and demands have been audited as required by law.
NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby ratify
the following claims and demands in the amounts and from the funds as
hereinafter set forth in the attached Payment Register.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 16th day of September, 2025 by the following vote:
Vote Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
SIGNED:
________
Liang Chao, Mayor
City of Cupertino
________________________
Date
ATTEST:
________
Kirsten Squarcia, City Clerk
________________________
Date
75
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Resolution No. 25-XXX
Page 2
CERTIFICATION
The Finance Manager hereby certifies to the accuracy of said records and to the
availability of funds for payment.
CERTIFIED:
Jonathan Orozco, Finance Manager
76
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76 of 555
Payment Register
City of Cupertino
From Payment Date: 8/2/2025 - To Payment Date: 8/15/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Main Account - Main Checking Account
Check
737053 08/15/2025 Open Accounts Payable Active Circle $2,000.00
Invoice Date Description Amount
AC 072925 07/29/2025 FY25-26 Community Funding Grant Recipient $2,000.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$2,000.00
737054 08/15/2025 Open Accounts Payable Advantage Grafix $1,323.01
Invoice Date Description Amount
49750 07/28/2025 Business cards- Manny B $184.42
49776 08/09/2025 Streets - No Parking Signs $1,138.59
Paying Fund Cash Account Amount
230 - Env Mgmt Cln Crk Strm Drain 230 100-100 (Cash & Investments Assets Operating
Cash)
$184.42
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating
Cash)
$1,138.59
737055 08/15/2025 Open Accounts Payable AINAK $4,000.00
Invoice Date Description Amount
AINAK 072925 07/29/2025 FY25-26 Community Funding Grant Recipient $4,000.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$4,000.00
737056 08/15/2025 Open Accounts Payable American Civil Constructors West
Coast LLC
$195,391.25
Invoice Date Description Amount
32015-14 07/10/2025 ACCWC For Bridge Preventive Maintenance $195,391.25
Paying Fund Cash Account Amount
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating
Cash)
$195,391.25
737057 08/15/2025 Open Accounts Payable Asian American Parents Association $3,000.00
Invoice Date Description Amount
AAPA 073025 07/30/2025 FY25-26 Community Funding Grant Recipient $3,000.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$3,000.00
737058 08/15/2025 Open Accounts Payable Bay Aerials Gymnastics $15,988.80
Invoice Date Description Amount
08042025 08/04/2025 JULY 2025 PROGRAM INSTRUCTION $15,988.80
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$15,988.80
737059 08/15/2025 Open Accounts Payable California Building Officials $1,950.00
Invoice Date Description Amount
19008 07/10/2025 CALBO TRAINING FALL 2025 $1,950.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$1,950.00
Monday, August 18, 2025Pages: 1 of 39user: Indrani Sengupta 77
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77 of 555
Payment Register
City of Cupertino
From Payment Date: 8/2/2025 - To Payment Date: 8/15/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
737060 08/15/2025 Open Accounts Payable California Water Service $42,679.33
Invoice Date Description Amount
1188-072225 07/22/2025 5606531188 6/21/25-7/21/25 $83.45
3333-072325 07/23/2025 5926633333 6/19/25-7/17/25 $42,595.88
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$42,679.33
737061 08/15/2025 Open Accounts Payable CINTAS CORP $2,608.75
Invoice Date Description Amount
4235538614 07/01/2025 OE3 Uniforms $662.98
4236166547 07/08/2025 OE3 Uniforms $674.75
4238415791 07/29/2025 OE3 Uniforms $635.51
4239084866 08/05/2025 OE3 Uniforms $635.51
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$2,608.75
737062 08/15/2025 Open Accounts Payable City of Sunnyvale $142,982.00
Invoice Date Description Amount
2025.26.02 07/01/2025 SCVURPPP Program Assessment Fees FY25-26 $142,982.00
Paying Fund Cash Account Amount
230 - Env Mgmt Cln Crk Strm Drain 230 100-100 (Cash & Investments Assets Operating
Cash)
$142,982.00
737063 08/15/2025 Open Accounts Payable COMCAST $2,854.18
Invoice Date Description Amount
3310- 070725 07/07/2025 8155 40 065 0183310- 070725 $1,427.09
3310- 080725 08/07/2025 8155 40 065 0183310- 080725 $1,427.09
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$1,405.62
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating
Cash)
$1,448.56
737064 08/15/2025 Open Accounts Payable Communication Academy $9,577.75
Invoice Date Description Amount
CAAugCamps2025 08/11/2025 Communication Academy August Camps 2025
Contractor Payment
$8,368.75
CASummer2025 08/11/2025 Communication Academy Summer 2025 Contractor
Payment
$1,209.00
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$9,577.75
737065 08/15/2025 Open Accounts Payable Cupertino Symphonic Band $3,000.00
Invoice Date Description Amount
CSB 072925 07/29/2025 FY25-26 Community Funding Grant Recipient $3,000.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$3,000.00
Monday, August 18, 2025Pages: 2 of 39user: Indrani Sengupta 78
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78 of 555
Payment Register
City of Cupertino
From Payment Date: 8/2/2025 - To Payment Date: 8/15/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
737066 08/15/2025 Open Accounts Payable Data Ticket, Inc.$88.00
Invoice Date Description Amount
174437 01/30/2025 FY24-25 Online access to citation processing-
December 2024
$63.00
181222 08/01/2025 FY24-25 Online access to citation processing-June
2025
$25.00
Paying Fund Cash Account Amount
230 - Env Mgmt Cln Crk Strm Drain 230 100-100 (Cash & Investments Assets Operating
Cash)
$88.00
737067 08/15/2025 Open Accounts Payable Department of Transportation $724.18
Invoice Date Description Amount
SL251243 08/15/2025 SIGNALS & LIGHTING BILLING April 2025 through
June 2025
$724.18
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$724.18
737068 08/15/2025 Open Accounts Payable Elder Aid $5,000.00
Invoice Date Description Amount
Elder Aid 072925 07/29/2025 FY25-26 Community Funding Grant Recipient $5,000.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$5,000.00
737069 08/15/2025 Open Accounts Payable FHDA CCD $4,050.00
Invoice Date Description Amount
EuphratAug2025 08/11/2025 Euphrat August 2025 Camps Contractor Payment $4,050.00
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$4,050.00
737070 08/15/2025 Open Accounts Payable Game Time $478.90
Invoice Date Description Amount
PJI-0277236 07/30/2025 Grounds - Swing Hanger $478.90
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$478.90
737071 08/15/2025 Open Accounts Payable Growing IQ - California $270.00
Invoice Date Description Amount
Grow_Sum25-26_2 08/08/2025 GrowingIQ_Summer25-26_Payment2_August $270.00
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$270.00
737072 08/15/2025 Open Accounts Payable Heavenly Roadside Cafe $1,504.00
Invoice Date Description Amount
2600 07/10/2025 Senior Trip: 8/19/25 - Wheels in Motion $1,504.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$1,504.00
Monday, August 18, 2025Pages: 3 of 39user: Indrani Sengupta 79
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79 of 555
Payment Register
City of Cupertino
From Payment Date: 8/2/2025 - To Payment Date: 8/15/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
737073 08/15/2025 Open Accounts Payable HOME DEPOT CREDIT SERVICES $1,441.42
Invoice Date Description Amount
9600486 07/01/2025 Facilities - Bart Honeywell Prog TStat $119.22
8622413 07/02/2025 Facilities - Domingo Lifting Tool, Hose Mender,
Nozzle, Pail
$80.77
8600759 07/02/2025 Facilities - Michael Miranda Trap, Ext Tube $37.01
2510381 07/08/2025 Facilities - Michael Chandler LED Ultra Canless Slim $65.56
6370656 07/14/2025 Grounds - Paul S Microfiber Roll, File Sanding, Patch $173.64
6370657 07/14/2025 Grounds - Aaron S Batteries, M12 Fuel $402.50
5604829 07/15/2025 Facilities- Bart C- Hex Nipple, Braid Supply Line $28.80
6014727 07/14/2025 Street- Shawn T- Brush, Towel, Tape, Paint, Rebar,
Twin Tube....
$159.71
3611030 07/17/2025 Facilities- Bart C - Paint, Pads, Masking Paper, Brush
Set....
$82.79
9320642 07/21/2025 Grounds- Paul S- Lumbar $128.04
3513009 07/17/2025 Facilities - Chandler Bait Combat Roach Tray $9.56
9600487 07/01/2025 Facilities - Bart Wax Extender $7.63
5524605 07/15/2025 Facilitites - Miranda Box Cover, 2-Gang Clear $22.62
8633720 07/22/2025 Facilities - Chandler Red Rosin Paper $15.29
510856 07/10/2025 Facilities - Miranda Pull-Out Kitchen Faucet $108.28
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$1,243.80
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating
Cash)
$159.71
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$37.91
737074 08/15/2025 Open Accounts Payable Homestead 76 $340.88
Invoice Date Description Amount
202505 05/01/2025 FY 24-25 Fleet - Carwash Services May 2025 $76.97
202506 06/01/2025 FY 24-25 Fleet - Carwash Services June 2025 $61.98
202507 07/01/2025 Fleet - Carwash Services July 2025 $201.93
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating
Cash)
$340.88
737075 08/15/2025 Open Accounts Payable iTalented $900.00
Invoice Date Description Amount
ITalented 080425 08/04/2025 FY25-26 Community Funding Grant Recipient $900.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$900.00
737076 08/15/2025 Open Accounts Payable LAUREN SAPUDAR $110.00
Invoice Date Description Amount
LaurenS061425 06/14/2025 Cell Phone Reimbursement for June and July 2025 for
Lauren S
$110.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$110.00
Monday, August 18, 2025Pages: 4 of 39user: Indrani Sengupta 80
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80 of 555
Payment Register
City of Cupertino
From Payment Date: 8/2/2025 - To Payment Date: 8/15/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
737077 08/15/2025 Open Accounts Payable Leslie's Swimming Pool Supplies $142.69
Invoice Date Description Amount
00015-02-071669 07/03/2025 Facilities - Chlorine Neutralizer $38.04
00015-02-071591 07/01/2025 Facilities - 8lb Conditioner NB $104.65
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$142.69
737078 08/15/2025 Open Accounts Payable Lisa Molaro $9,435.00
Invoice Date Description Amount
LMAugstCamps2025 08/08/2025 Lisa Molaro August Camps 2025 Contractor Payment $9,435.00
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$9,435.00
737079 08/15/2025 Open Accounts Payable lnternational Institute of Municipal
Clerks/IIMC
$260.00
Invoice Date Description Amount
26155 07/31/2025 IIMC Membership fee for Kirsten Squarcia $260.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$260.00
737080 08/15/2025 Open Accounts Payable Mad Science of the Bay Area $975.00
Invoice Date Description Amount
MadSciAugust2025 08/08/2025 Mad Science August 2025 Contractor Payment $975.00
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$975.00
737081 08/15/2025 Open Accounts Payable Michael Woo $60.00
Invoice Date Description Amount
Woo050925 05/09/2025 FY24-25 Parking for City Attorney Conference_05.07-
05.09.25
$60.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$60.00
737082 08/15/2025 Open Accounts Payable Montroy Supply Co.$189.86
Invoice Date Description Amount
180021326-00 07/24/2025 Streets - GCS White 45M $189.86
Paying Fund Cash Account Amount
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating
Cash)
$189.86
737083 08/15/2025 Open Accounts Payable Mood Media $43.14
Invoice Date Description Amount
08042025 08/04/2025 MOOD MEDIA Recurring Services from 01-AUG-25 to
31-AUG-25
$43.14
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$43.14
Monday, August 18, 2025Pages: 5 of 39user: Indrani Sengupta 81
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81 of 555
Payment Register
City of Cupertino
From Payment Date: 8/2/2025 - To Payment Date: 8/15/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
737084 08/15/2025 Open Accounts Payable Mountain View Garden Center $1,043.84
Invoice Date Description Amount
118142 07/23/2025 Grounds - Topsoil, Fill Sand Rock $756.89
118194 07/31/2025 Grounds- Topsoil $73.06
118227 08/05/2025 Grounds - 2Ton Gold Fines $213.89
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$1,043.84
737085 08/15/2025 Open Accounts Payable Napa Auto Parts $431.35
Invoice Date Description Amount
751659 07/17/2025 Fleet - Oil Filter, Sensor, Air Filter $378.14
752380 07/29/2025 Fleet - Exhaust Elbow $53.21
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating
Cash)
$431.35
737086 08/15/2025 Open Accounts Payable National Academy of Athletics $7,581.60
Invoice Date Description Amount
08042025 08/04/2025 JULY 2025 PROGRAM INSTRUCTION $7,581.60
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$7,581.60
737087 08/15/2025 Open Accounts Payable New Pig Corporation $3,173.81
Invoice Date Description Amount
4420164-00 07/01/2025 Storm water absorbent socks $227.88
24687995-00 07/01/2025 Storm drain covers $2,945.93
Paying Fund Cash Account Amount
230 - Env Mgmt Cln Crk Strm Drain 230 100-100 (Cash & Investments Assets Operating
Cash)
$3,173.81
737088 08/15/2025 Open Accounts Payable No Time To Waste $5,000.00
Invoice Date Description Amount
NTTW 072925 07/29/2025 FY25-26 Community Funding Grant Recipient $5,000.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$5,000.00
737089 08/15/2025 Open Accounts Payable Occupational Health Centers of
California, A Medi
$339.00
Invoice Date Description Amount
87021208 06/04/2025 FY 24-25 TB Test w/ Chest X-Ray $40.00
86946797 07/31/2025 TB Test w/ Chest X-Ray $179.00
87541289 07/23/2025 TB Test w/ Chest X-Ray $120.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$339.00
737090 08/15/2025 Open Accounts Payable Old Republic Title Company $1,600.00
Invoice Date Description Amount
487067 07/18/2025 Conditions of Title Guarantee Reports - 10178 Orange
Avenue
$400.00
Monday, August 18, 2025Pages: 6 of 39user: Indrani Sengupta 82
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82 of 555
Payment Register
City of Cupertino
From Payment Date: 8/2/2025 - To Payment Date: 8/15/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
487036 07/09/2025 Conditions of Title Guarantee Reports - 104808
Orange Avenue
$400.00
487035 07/09/2025 Conditions of Title Guarantee Reports - 21762 Lomita
Avenue
$400.00
487054 07/14/2025 Conditions of Title Guarantee Reports - 10480 Finch
Avenue
$400.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$400.00
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating
Cash)
$1,200.00
737091 08/15/2025 Open Accounts Payable Operating Engineers Local Union No.
3
$1,421.64
Invoice Date Description Amount
08082025 08/08/2025 Union Dues pp 7/26/25-8/25/25 $1,421.64
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$1,421.64
737092 08/15/2025 Open Accounts Payable Park Engineering, Inc.$9,562.52
Invoice Date Description Amount
25011-1 08/01/2025 FY 24-25 City of Cupertino – Stevens Creek Blvd
030125-040125
$5,233.32
25011-2 08/01/2025 FY 24-25 City of Cupertino – Stevens Creek Blvd
050125-053125
$1,869.60
25011-3 08/01/2025 FY 24-25 City of Cupertino – Stevens Creek Blvd
060125-063025
$2,459.60
Paying Fund Cash Account Amount
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating
Cash)
$9,562.52
737093 08/15/2025 Open Accounts Payable PartsTree.com $607.15
Invoice Date Description Amount
2-117836 07/11/2025 Fleet - Muffler, Screw, Patch, Gasket $607.15
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating
Cash)
$607.15
737094 08/15/2025 Open Accounts Payable Pepsi-Cola $425.45
Invoice Date Description Amount
83596010 07/16/2025 Drinks for sale in pro-shop $425.45
Paying Fund Cash Account Amount
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating
Cash)
$425.45
737095 08/15/2025 Open Accounts Payable PG&E $128.30
Invoice Date Description Amount
4212-072525 07/25/2025 3535370421-2 6/20/25-7/20/25 $128.30
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$128.30
Monday, August 18, 2025Pages: 7 of 39user: Indrani Sengupta 83
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83 of 555
Payment Register
City of Cupertino
From Payment Date: 8/2/2025 - To Payment Date: 8/15/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
737096 08/15/2025 Open Accounts Payable PG&E $34,935.67
Invoice Date Description Amount
3296-072925 07/29/2025 5116972329-6 6/23/25-7/22/25 $34,935.67
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$34,935.67
737097 08/15/2025 Open Accounts Payable PG&E $309.55
Invoice Date Description Amount
0349-072425 07/24/2025 3042033034-9 6/18/25-7/17/25 $309.55
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$309.55
737098 08/15/2025 Open Accounts Payable PG&E $288.54
Invoice Date Description Amount
8413-072825 07/28/2025 4685859841-3 6/21/25-7/21/25 $288.54
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$288.54
737099 08/15/2025 Open Accounts Payable PG&E $18.67
Invoice Date Description Amount
5875-072025 07/20/2025 2012160587-5 6/19/25-7/18/25 $18.67
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$18.67
737100 08/15/2025 Open Accounts Payable PG&E $97.58
Invoice Date Description Amount
9785-072925 07/29/2025 2016881978-5 6/20/25-7/20/25 $97.58
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$97.58
737101 08/15/2025 Open Accounts Payable PG&E $1,560.86
Invoice Date Description Amount
6480-073025 07/30/2025 5587684648-0 6/24/25-7/23/25 $1,560.86
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$1,560.86
737102 08/15/2025 Open Accounts Payable PG&E $280.65
Invoice Date Description Amount
7100-071525 07/15/2025 FY24-25 7166121710-0 6/5/25-7/7/25 $280.65
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$280.65
737103 08/15/2025 Open Accounts Payable PG&E $45.84
Invoice Date Description Amount
0322-071425 07/14/2025 FY24-25 5849279032-2 6/5/25-7/7/25 $45.84
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$45.84
Monday, August 18, 2025Pages: 8 of 39user: Indrani Sengupta 84
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84 of 555
Payment Register
City of Cupertino
From Payment Date: 8/2/2025 - To Payment Date: 8/15/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
737104 08/15/2025 Open Accounts Payable PG&E $29,663.83
Invoice Date Description Amount
1715-072125 07/21/2025 4993063171-5 12/17/14-1/15/15 $29,663.83
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$29,663.83
737105 08/15/2025 Open Accounts Payable PG&E $74,209.87
Invoice Date Description Amount
0092-062725-0 06/27/2025 0116367401 - MILLER W/S NORTH OF
GREENWOOD
$22.16
0092-062725-1 06/27/2025 0116367359 - HOMESTEAD & HERON $90.64
0092-062725-2 06/27/2025 0116367150 - HOMESTEAD & WOLFE RD $149.15
0092-062725-3 06/27/2025 0116367155 - HOMESTEAD & BLANEY $93.29
0092-062725-4 06/27/2025 0116367275 - HOMESTEAD & TANTAU $151.65
0092-062725-5 06/27/2025 0112017763 - 11370 S STELLING RD $9.84
0092-062725-6 06/27/2025 0116644889 - 19500 PRUNERIDGE AVE POLE
TP16660
$9.84
0092-062725-7 06/27/2025 0118007511 - 21834 CORTE MADERA LN $5.99
0092-062725-8 06/27/2025 0110161867 - W/S OF WOLFE RD @ APPLE
CAMPUS DRIVEWAY
$105.93
0092-062725-9 06/27/2025 0116367793 - GREENLEAF DR, FLORA VISTA AVE,
GLENCOE DR, N
$833.99
0092-062725-10 06/27/2025 0115145264 - 2018-12 RANDY LANE & LARRY WAY
- STREETLIGHTS
$68.49
0092-062725-11 06/27/2025 0111736580 - SPM - SF CUPERTINO 075 $5.88
0092-062725-12 06/27/2025 0116367357 - N DE ANZA BLVD 188 FT $21.12
0092-062725-13 06/27/2025 0116367907 - S/W COR STELLING & $128.57
0092-062725-14 06/27/2025 0116367113 - MILLER E/S 100N OFF $113.56
0092-062725-15 06/27/2025 0116367836 - DE ANZA BLVD E/S S/O $10.56
0092-062725-16 06/27/2025 0116367677 - DE ANZA & LAZANEO $11.01
0092-062725-17 06/27/2025 0116367025 - DE ANZA & LAZANEO DR $122.24
0092-062725-18 06/27/2025 0110659172 - N DE ANZA BLVD 455 FT $16.13
0092-062725-19 06/27/2025 0116367035 - DEANZA BLVD & MARIANI $152.85
0092-062725-20 06/27/2025 0116367045 - DEANZA BLVD @HWY 280 $148.76
0092-062725-21 06/27/2025 0116367050 - NW COR STEVENS CRK $120.24
0092-062725-22 06/27/2025 0116367055 - SAICH WY @ STEVENS CRK NE
CORNER
$102.68
0092-062725-23 06/27/2025 0116367060 - E37R0 STEVENS CREEK & $163.08
0092-062725-24 06/27/2025 0116367065 - STEVENS CREEK BLVD E/ $11.44
0092-062725-25 06/27/2025 0116367070 - STEVENS CREEK @ BLANEY AVE $140.96
0092-062725-26 06/27/2025 0116367075 - VALLCO PKWY @ $98.78
0092-062725-27 06/27/2025 0116367090 - WOLFE @ VALLCO PKWY $146.58
0092-062725-28 06/27/2025 0116367100 - E37H3 WOLFE & 280 $136.56
0092-062725-29 06/27/2025 0116367105 - STEVENS CRK & WOLFE RD $198.75
0092-062725-30 06/27/2025 0116367110 - SW COR STEVENS CRK & $128.19
0092-062725-31 06/27/2025 0116367115 - STEVENS CRK @PERIMETER RD $127.36
0092-062725-32 06/27/2025 0116367120 - VALLCO PARKWAY/TANTAU AVE $142.28
0092-062725-33 06/27/2025 0116367125 - STEVENS CRK & TANTAU $139.12
0092-062725-34 06/27/2025 0116367130 - NW COR STEVEN CRK AND $128.35
0092-062725-35 06/27/2025 0116367782 - N/S STEVENS CREEK BLVD $10.94
Monday, August 18, 2025Pages: 9 of 39user: Indrani Sengupta 85
CC 09-16-2025
85 of 555
Payment Register
City of Cupertino
From Payment Date: 8/2/2025 - To Payment Date: 8/15/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
0092-062725-36 06/27/2025 0116367001 - E37H4 WOLFE & RTE 280 $88.17
0092-062725-37 06/27/2025 0116367165 - S/E WOLFE-PRUNRIDGE $159.76
0092-062725-38 06/27/2025 0116367170 - 10350 N TANTAU AVE / TRAFFIC
PEDESTAL
$137.15
0092-062725-39 06/27/2025 0116367175 - S/E COR PRUNERIDGE & $116.25
0092-062725-40 06/27/2025 0116367180 - FINCH & STEVENS CREEK $151.56
0092-062725-41 06/27/2025 0116367185 - WOLFE RD 500 FT $44.51
0092-062725-42 06/27/2025 0116367195 - CRNR MILLER & PHIL LN $112.42
0092-062725-43 06/27/2025 0116367200 - HOMESTEAD @DEANZA BLVD $174.67
0092-062725-44 06/27/2025 0116367205 - HOMESTEAD RD $108.47
0092-062725-45 06/27/2025 0116367215 - N/RAMP DE ANZA BLVD $134.28
0092-062725-46 06/27/2025 0116367220 - HOMESTEAD RD & BLUE JAY $108.47
0092-062725-47 06/27/2025 0116367225 - WS PORTAL BTW AMHURST- $383.24
0092-062725-48 06/27/2025 0114321565 - 22601 VOSS AVE $2,030.20
0092-062725-49 06/27/2025 0116367925 - 22601 VOSS AVE $24.45
0092-062725-50 06/27/2025 0116367245 - STEVENS CREEK BLVD & $20.90
0092-062725-51 06/27/2025 0116367269 - COR/LUCILLE & RANDY LN $13.24
0092-062725-52 06/27/2025 0116367255 - LUCILLE & VILLA DE ANZA $454.41
0092-062725-53 06/27/2025 0116367815 - 19784 WINTERGREEN DR $1,506.84
0092-062725-54 06/27/2025 0116367280 - STEVENS CREEK BLVD & 150 $129.92
0092-062725-55 06/27/2025 0116367290 - STEVENS CRK & MARY AVE 10 $130.72
0092-062725-56 06/27/2025 0116367408 - STEVENS CREEK BL & $90.72
0092-062725-57 06/27/2025 0116367625 - STEVENS CREEK BLVD $10.51
0092-062725-58 06/27/2025 0116367902 - 10246 PARKSIDE LN $573.14
0092-062725-59 06/27/2025 0116367628 - NW COR ALPINE DR & $10.51
0092-062725-60 06/27/2025 0116367476 - SALEM AVE @ FOOTHILL BLVD $10.54
0092-062725-61 06/27/2025 0116367527 - FOOTHILL BLVD 200' N/O $10.73
0092-062725-62 06/27/2025 0116367740 - CARMEN RD @ STEVENS $12.49
0092-062725-63 06/27/2025 0112570652 - FOOTHILL BLVD 150' N/O $11.16
0092-062725-64 06/27/2025 0116367370 - STEVENS CREEK BLVD & $15.77
0092-062725-65 06/27/2025 0116367380 - NE CORNER PENINSULA & 150 $126.35
0092-062725-66 06/27/2025 0116367385 - END/STOKES W/ $13.33
0092-062725-67 06/27/2025 0116367395 - N/E COR FOOTHILL AND $117.13
0092-062725-68 06/27/2025 0116367067 - STONYDALE DR @ $120.16
0092-062725-69 06/27/2025 0116367071 - LINDA VISTA DR $27.20
0092-062725-70 06/27/2025 0116367648 - LINDA VISTA PARK $244.82
0092-062725-71 06/27/2025 0116367455 - E37R9 RODRIGUEZ & $138.01
0092-062725-72 06/27/2025 0116367656 - SCOFIELD & DE ANZA $14.14
0092-062725-73 06/27/2025 0116367465 - DE ANZA BLVD AND $12.87
0092-062725-74 06/27/2025 0116367475 - FOOTHILL AND STEVENS CREEK $124.41
0092-062725-75 06/27/2025 0116367447 - STELLING RD MEDIAN $14.43
0092-062725-76 06/27/2025 0116367236 - STELLING RD MEDIAN $14.04
0092-062725-77 06/27/2025 0116367505 - STEVENS CRK & STELLING $54.76
0092-062725-78 06/27/2025 0116367510 - BUBB RD & RESULTS WY $85.37
0092-062725-79 06/27/2025 0116367515 - BUBB RD & MC CLELLAN $172.15
0092-062725-80 06/27/2025 0116367520 - STELLING RD/PEPPERTREE $103.11
0092-062725-81 06/27/2025 0116367525 - STELLING & MC CLELLAN $151.29
0092-062725-82 06/27/2025 0116367530 - ORANGE AVE & STVNS CRK $90.05
0092-062725-83 06/27/2025 0116367493 - DUMAS DR-JOLLYMAN PARK $1,049.70
Monday, August 18, 2025Pages: 10 of 39user: Indrani Sengupta 86
CC 09-16-2025
86 of 555
Payment Register
City of Cupertino
From Payment Date: 8/2/2025 - To Payment Date: 8/15/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
0092-062725-84 06/27/2025 0116367545 - SARATOGA-SUNNYVALE RD @
RAINBOW
$124.15
0092-062725-85 06/27/2025 0116367550 - W/S SARA-SVLE RD AT $113.04
0092-062725-86 06/27/2025 0116367560 - S/E COR DE ANZA & $162.63
0092-062725-87 06/27/2025 0116367570 - DE ANZA BLVD AND $12.87
0092-062725-88 06/27/2025 0116367585 - RAINBOW & STELLING $116.17
0092-062725-89 06/27/2025 0116367559 - 21011 PROSPECT RD $10.59
0092-062725-90 06/27/2025 0116367685 - RUPPELL PL & MOLTZEN DR $84.38
0092-062725-91 06/27/2025 0116367360 - 10300 AINSWORTH DR $10.82
0092-062725-92 06/27/2025 0116367630 - 22100 STEVENS CREEK BLVD $530.25
0092-062725-93 06/27/2025 0116367375 - 10710 STOKES AVE $57.49
0092-062725-94 06/27/2025 0116367044 - 10555 MARY AVE $558.07
0092-062725-95 06/27/2025 0116367568 - 10555 MARY AVE $223.37
0092-062725-96 06/27/2025 0116367474 - 10500 ANN ARBOR AVE $276.41
0092-062725-97 06/27/2025 0114315284 - 21975 SAN FERNANDO AVE $4,237.11
0092-062725-98 06/27/2025 0116367171 - 10155 BARBARA LN $486.91
0092-062725-99 06/27/2025 0116367587 - 10430 S DE ANZA BLVD $65.22
0092-062725-100 06/27/2025 0116367449 - 10350 TORRE AVE $4,234.50
0092-062725-101 06/27/2025 0116367145 - 10300 TORRE AVE $14,157.84
0092-062725-102 06/27/2025 0116367437 - 10455 MILLER AVE $660.30
0092-062725-103 06/27/2025 0116367988 - 21710 MCCLELLAN RD $10.55
0092-062725-104 06/27/2025 0116367484 - 20220 SUISUN DR $242.35
0092-062725-105 06/27/2025 0116367763 - 10630 S DE ANZA BLVD $67.54
0092-062725-106 06/27/2025 0116367332 - 821 BUBB RD # B $47.00
0092-062725-107 06/27/2025 0116367274 - 1170 YORKSHIRE DR $11.19
0092-062725-108 06/27/2025 0116367013 - 1486 S STELLING RD $10.51
0092-062725-109 06/27/2025 0116367941 - 7548 DONEGAL DR $13.16
0092-062725-110 06/27/2025 0116367840 - 10185 N STELLING RD $13,016.09
0092-062725-111 06/27/2025 0116367285 - 21111 STEVENS CREEK BLVD $11,193.74
0092-062725-112 06/27/2025 0116367477 - 21121 STEVENS CREEK BLVD $3,124.29
0092-062725-113 06/27/2025 0113736756 - 21251 STEVENS CREEK BLVD $6,338.03
0092-062725-114 06/27/2025 0116367590 - SARATOGA SUNNYVALE RD $103.69
0092-062725-115 06/27/2025 0116367605 - E37C1 PROSPECT & $128.72
0092-062725-116 06/27/2025 0116367610 - E37R6 KENTWOOD $116.75
0092-062725-117 06/27/2025 0116367615 - FALLENLEAF LN & DE ANZA BLVD $127.37
0092-062725-118 06/27/2025 0116367620 - S. DE ANZA BL & SHARON DR $21.29
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$62,485.88
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating
Cash)
$530.25
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$11,193.74
737106 08/15/2025 Open Accounts Payable Presidio Golf Course $1,600.00
Invoice Date Description Amount
08282025 05/28/2025 Senior Trip: 8/28/25 - Light as Air in San Francisco $1,600.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$1,600.00
Monday, August 18, 2025Pages: 11 of 39user: Indrani Sengupta 87
CC 09-16-2025
87 of 555
Payment Register
City of Cupertino
From Payment Date: 8/2/2025 - To Payment Date: 8/15/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
737107 08/15/2025 Open Accounts Payable Primo Brands $70.95
Invoice Date Description Amount
15H0027344639 08/08/2025 City Hall Employee Drinking Water $70.95
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$70.95
737108 08/15/2025 Open Accounts Payable Primo Brands $429.71
Invoice Date Description Amount
05G8720030445 07/18/2025 Employee Drinking Water for BBF Acct 8720030445 $429.71
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$429.71
737109 08/15/2025 Open Accounts Payable Primo Brands $367.44
Invoice Date Description Amount
05H8720330919 08/13/2025 Employee Drinking Water for QCC Acct 8720330919 $367.44
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$367.44
737110 08/15/2025 Open Accounts Payable Quality Sports, Inc. $320.49
Invoice Date Description Amount
31328 07/15/2025 Golf Course gloves for sale $320.49
Paying Fund Cash Account Amount
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating
Cash)
$320.49
737111 08/15/2025 Open Accounts Payable REBECCA MCCORMICK $975.00
Invoice Date Description Amount
08042025 08/04/2025 JULY 2025 PROGRAM INSTRUCTION $975.00
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$975.00
737112 08/15/2025 Open Accounts Payable Remember the ToothFairy $1,000.00
Invoice Date Description Amount
RTF 072925 07/29/2025 FY25-26 Community Funding Grant Recipient $1,000.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$1,000.00
737113 08/15/2025 Open Accounts Payable Robert Kaufman $147.55
Invoice Date Description Amount
2026-00000066 08/07/2025 Summer Appreciation; Smart and Final, Snacks and
Desert
$147.55
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$73.77
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$73.78
737114 08/15/2025 Open Accounts Payable Robert L. Ostenberg $1,103.00
Invoice Date Description Amount
RobOstSummer2025 08/11/2025 Robert Ostenberg Summer 2025 Contractor Payment $1,103.00
Monday, August 18, 2025Pages: 12 of 39user: Indrani Sengupta 88
CC 09-16-2025
88 of 555
Payment Register
City of Cupertino
From Payment Date: 8/2/2025 - To Payment Date: 8/15/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$1,103.00
737115 08/15/2025 Open Accounts Payable Royal Coach Tours $1,424.00
Invoice Date Description Amount
34994 07/30/2025 Charter 34994: 7/30/25 - Adventures in Oakland Trip $1,424.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$1,424.00
737116 08/15/2025 Open Accounts Payable SAN FRANCISCO SHAKESPEARE
FESTIVAL
$30,000.00
Invoice Date Description Amount
2026-00000054 08/04/2025 Shakespeare in the Park 2025 $30,000.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$30,000.00
737117 08/15/2025 Open Accounts Payable San Jose Water Company $174,173.23
Invoice Date Description Amount
05312025 06/20/2025 FY 24-25 PW-ENG - May2025 Water System
Upgrades
$46,976.25
SJW072425-0 07/24/2025 0068410000-1 - 22221 McClellan 8302 $2,307.59
SJW072425-1 07/24/2025 0134100000-6 - 8303 Memorial Park $5,040.36
SJW072425-2 07/24/2025 0345710000-0 - Alderbrook Ln.FS $159.60
SJW072425-3 07/24/2025 0677310000-0 - 10300 Torre Ave LS (Comm.Hall)$1,562.62
SJW072425-4 07/24/2025 1198300000-8 - 21979 San Fernando Ave. 6620 (Trail
Restroom)
$369.59
SJW072425-5 07/24/2025 1250520000-1 - 6620 Blackberry/Snack $2,443.09
SJW072425-6 07/24/2025 1332100000-5 - Hyde Avenue $7,603.35
SJW072425-7 07/24/2025 1444810000-9 - Hyannisport Dr. LS $7,177.73
SJW072425-8 07/24/2025 1735700000-3 - 8303 Memorial Park Restroom $462.85
SJW072425-9 07/24/2025 1787904559-3 - 22221 McClellan 8302 $317.99
SJW072425-10 07/24/2025 1832500000-0 - Ruppell PL LS $3,663.11
SJW072425-11 07/24/2025 1836700000-9 - 8322 Mary Mini Park $383.92
SJW072425-12 07/24/2025 1987700000-0 - Alderbrook Ln LS $11,002.10
SJW072425-13 07/24/2025 2228610000-7 - 21111 Stevens Crk LS $412.63
SJW072425-14 07/24/2025 2243500000-9 - 10300 Ainsworth Dr.LS $5,162.33
SJW072425-15 07/24/2025 2286120000-8 - 21251 Stevens Creek Blvd $100.89
SJW072425-16 07/24/2025 2288800000-1 - Stokes Ave/8306 Somerset Park $1,452.95
SJW072425-17 07/24/2025 2649300000-9 - 10300 Torre Ave. FS (Comm.Hall)$159.60
SJW072425-18 07/24/2025 2787197813-9 - 8322 Stevens Creek Bl $124.33
SJW072425-19 07/24/2025 2892070144-9 - 22221 McClellan 8320 $200.78
SJW072425-20 07/24/2025 2958510000-0 - 10555 Mary Ave.$117.17
SJW072425-21 07/24/2025 2974010000-2 - 21251 Stevens Creek Blvd $814.42
SJW072425-22 07/24/2025 2984810000-3 - 8504 Alves and Stelling $477.19
SJW072425-23 07/24/2025 3207400000-4 - 21710 McClellan 8312 $3,921.10
SJW072425-24 07/24/2025 3322910000-4 - 8306 Somerset Park(Stokes Ave)$369.59
SJW072425-25 07/24/2025 3530520000-4 - 21111 Stev.Crk Blvd 8510 $620.69
SJW072425-26 07/24/2025 3612707315-7 - Stocklmeir Ct $369.59
SJW072425-27 07/24/2025 3673220000-5 - Stev.Crk/Cupertino Rd.$117.17
Monday, August 18, 2025Pages: 13 of 39user: Indrani Sengupta 89
CC 09-16-2025
89 of 555
Payment Register
City of Cupertino
From Payment Date: 8/2/2025 - To Payment Date: 8/15/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
SJW072425-28 07/24/2025 3746710000-6 - 21111 Stev.Crk BL FS $158.54
SJW072425-29 07/24/2025 3856110000-9 - 8322 Stella Estates $117.17
SJW072425-30 07/24/2025 3857710000-1 - 8322 Foothill/Cupertino Rd $576.28
SJW072425-31 07/24/2025 3900520000-9 - 10300 Torre Ave $802.43
SJW072425-32 07/24/2025 3953083125-2 - Tuscany Pl $752.72
SJW072425-33 07/24/2025 4012210000-7 - 22601 Voss Av 8304 $5,268.37
SJW072425-34 07/24/2025 4227520000-6 - 8303 Memorial Park $1,058.36
SJW072425-35 07/24/2025 4444250747-9 - Tuscany Pl $1,140.58
SJW072425-36 07/24/2025 5122900000-8 - Portable Meter - Trees & ROW $712.48
SJW072425-37 07/24/2025 5237400000-9 - Dumas Dr, LS $10,784.80
SJW072425-38 07/24/2025 5356310000-6 - 8322 Stev.Crk/Median $369.59
SJW072425-39 07/24/2025 5778910000-5 - 8504 Quinlan Ln.FS $100.89
SJW072425-40 07/24/2025 5835000000-4 - 8322 Stelling/Alves $231.91
SJW072425-41 07/24/2025 5929210000-1 - 8322 Ann Arbor Ct $239.07
SJW072425-42 07/24/2025 5986710000-6 - 10300 Torre Ave. FS (Comm.Hall)$687.92
SJW072425-43 07/24/2025 5997110000-9 - 7555 Barnhart Pl $7,360.11
SJW072425-44 07/24/2025 6292600000-1 - 10800 Torre Ave LS $4,845.45
SJW072425-45 07/24/2025 6296810000-8 - 8322 Stev.Crk Bl median $133.67
SJW072425-46 07/24/2025 6405210000-1 - 8506 McClellan Ranch $282.17
SJW072425-47 07/24/2025 6578520000-0 - 83 Foothill Bl/Alpine Dr22 LS $231.91
SJW072425-48 07/24/2025 6730700000-9 - 21975 San Fernando Av $483.17
SJW072425-49 07/24/2025 6788620000-4 - 10555 Mary Ave. 8503 $477.19
SJW072425-50 07/24/2025 6907100000-9 - Alderbrook Ln $320.20
SJW072425-51 07/24/2025 6935200000-9 - 8303 Memorial Park $9,223.27
SJW072425-52 07/24/2025 6973320000-5 - 8301 Linda Vista PK1 $1,940.84
SJW072425-53 07/24/2025 7036000000-7 - 85 Stev.Crk/Mary LS $267.76
SJW072425-54 07/24/2025 7054200000-8 - 8322 Phar Lap LS $81.33
SJW072425-55 07/24/2025 7495200000-3 - 10300 Torre Ave FS $159.60
SJW072425-56 07/24/2025 7630410000-1 - Salem Av.LS $239.07
SJW072425-57 07/24/2025 7930000000-1 - 8322 Stelling/Christensen Dr.$246.24
SJW072425-58 07/24/2025 8006810000-9 - 10450 Mann Dr $71.29
SJW072425-59 07/24/2025 8065700000-8 - Peninsula and Fitzgerald Is $71.29
SJW072425-60 07/24/2025 8270010000-9 - Janice Ave.LS $441.32
SJW072425-61 07/24/2025 8287220000-9 - 8322 Stevens Cr/San Antonio Ls $145.85
SJW072425-62 07/24/2025 8427420000-9 - 8322 Foothill/Vista Knoll $949.37
SJW072425-63 07/24/2025 8549600000-2 - Bubb Rd.LS $6,076.78
SJW072425-64 07/24/2025 8647520000-1 - 10555 Mary Ave/Corp Yard FS $259.45
SJW072425-65 07/24/2025 8755010000-9 - 10455 Miller Ave/Creekside $673.45
SJW072425-66 07/24/2025 8879620000-9 - 8504 Christensen Dr $455.67
SJW072425-67 07/24/2025 8886800000-6 - 8301 Linda Vista PK2 $2,084.34
SJW072425-68 07/24/2025 9377600000-7 - 8307 Varian Park $4,294.19
SJW072425-69 07/24/2025 9824500000-9 - 8322 Irrig SC/Stelling $485.19
SJW072425-70 07/24/2025 9988206980-2 (old 6784967491-5) - 8303 Memorial
Park
$4,981.37
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$172,981.37
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$1,191.86
Monday, August 18, 2025Pages: 14 of 39user: Indrani Sengupta 90
CC 09-16-2025
90 of 555
Payment Register
City of Cupertino
From Payment Date: 8/2/2025 - To Payment Date: 8/15/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
737118 08/15/2025 Open Accounts Payable San Jose Water Company $731.90
Invoice Date Description Amount
7329-07242025 07/24/2025 0645365732-9 Streets Division 6.24.25 to 7.23.25 $731.90
Paying Fund Cash Account Amount
230 - Env Mgmt Cln Crk Strm Drain 230 100-100 (Cash & Investments Assets Operating
Cash)
$731.90
737119 08/15/2025 Open Accounts Payable SEAN HATCH $473.00
Invoice Date Description Amount
5228327 07/07/2025 REIMBURSEMENT FOR CBO CERTIFICATION $473.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$473.00
737120 08/15/2025 Open Accounts Payable Senior Adults Legal Assistance
(SALA)
$3,605.74
Invoice Date Description Amount
SALACDBGQ4FY2425 07/30/2025 FY24-25 General Fund HSG - Q4 $3,605.74
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$3,605.74
737121 08/15/2025 Open Accounts Payable Sharp Electronics Corporation $403.12
Invoice Date Description Amount
9005440185 08/03/2025 FY26 Sharp Maint Agr. MFP support monthly fee - Aug
2025
$403.12
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating
Cash)
$403.12
737122 08/15/2025 Open Accounts Payable SHI International Corp $283.33
Invoice Date Description Amount
B20100793 08/07/2025 1x ManageEngine Endpoint Central 7/30/2025 –
7/17/2026
$283.33
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating
Cash)
$283.33
737123 08/15/2025 Open Accounts Payable Solving Fun, LLC $1,000.00
Invoice Date Description Amount
2026-00000487 08/03/2025 Mayor Initiative Contribution for Puzzle Hunt $1,000.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$1,000.00
737124 08/15/2025 Open Accounts Payable Special Olympics Northern California $5,000.00
Invoice Date Description Amount
SONC 072925 07/29/2025 FY25-26 Community Funding Grant Recipient $5,000.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$5,000.00
737125 08/15/2025 Open Accounts Payable SWANK MOTION PICTURES, INC.$465.00
Invoice Date Description Amount
DB 4015197 07/17/2025 Campout 2025 Movie License $465.00
Monday, August 18, 2025Pages: 15 of 39user: Indrani Sengupta 91
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Payment Register
City of Cupertino
From Payment Date: 8/2/2025 - To Payment Date: 8/15/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$465.00
737126 08/15/2025 Open Accounts Payable Tracer Golf Accessories $316.86
Invoice Date Description Amount
016024 07/16/2025 Golf Tees and accessories for sale in pro-shop $316.86
Paying Fund Cash Account Amount
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating
Cash)
$316.86
737127 08/15/2025 Open Accounts Payable Traffic Data Service CA, LLC $1,425.00
Invoice Date Description Amount
25071 06/13/2025 FY24-25 Valley Green/Bandley,ColumbusWilkinson
ADT, Speed Counts
$1,425.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$1,425.00
737128 08/15/2025 Open Accounts Payable TransUnion Risk and Alternative $165.00
Invoice Date Description Amount
6110432-202507-1 08/01/2025 FY26 Tlo 07/01/2025 - 07/31/2025 $165.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$165.00
737129 08/15/2025 Open Accounts Payable Via Rehabilitation Services $1,000.00
Invoice Date Description Amount
VRS 072925 07/29/2025 FY25-26 Community Funding Grant Recipient $1,000.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$1,000.00
737130 08/15/2025 Open Accounts Payable Chin-Hsia (Jean Lee) Shwe $11.00
Invoice Date Description Amount
2003117.032 08/05/2025 Conversational Mandarin July/Aug 25 Instructor
Unavailable
$11.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$11.00
737131 08/15/2025 Open Accounts Payable Chioubig Lin $23.00
Invoice Date Description Amount
2003107.032 07/30/2025 Piano Intermediate JulyAug 25 Session Instructor
Unavailable
$23.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$23.00
737132 08/15/2025 Open Accounts Payable CULALA, ALEXANDRIA $45.00
Invoice Date Description Amount
Culala07252025 07/25/2025 Culala $45.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$45.00
Monday, August 18, 2025Pages: 16 of 39user: Indrani Sengupta 92
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Payment Register
City of Cupertino
From Payment Date: 8/2/2025 - To Payment Date: 8/15/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
737133 08/15/2025 Open Accounts Payable Deborah Chessen $35.00
Invoice Date Description Amount
Deborah07312025 07/31/2025 Live Scan and Fingerprinting Reimbursement $35.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$35.00
737134 08/15/2025 Open Accounts Payable DMITRY DRUZHIYA $309.07
Invoice Date Description Amount
354661 07/30/2025 REFUND 1609 JAMES TOWN DR BLD-2025-0469
WITHDRAWN
$309.07
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$309.07
737135 08/15/2025 Open Accounts Payable Emmanuelle Massot $150.00
Invoice Date Description Amount
2010581.030 08/01/2025 McClellan Ranch Garden Plot Deposit Refund $150.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$150.00
737136 08/15/2025 Open Accounts Payable Eugene Paolo Mallari $67.00
Invoice Date Description Amount
Eugene07152025 07/15/2025 Live Scan and Fingerprinting Reimbursement $67.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$67.00
737137 08/15/2025 Open Accounts Payable Harris, Gabrille $45.00
Invoice Date Description Amount
Harris07312025 07/31/2025 Harris $45.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$45.00
737138 08/15/2025 Open Accounts Payable John Beggs $67.00
Invoice Date Description Amount
John07252025 07/25/2025 Live Scan and Fingerprinting Reimbursement $67.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$67.00
737139 08/15/2025 Open Accounts Payable Kandasamy Sethuraman Kaliappan $300.00
Invoice Date Description Amount
2010577.030 07/29/2025 QCC- 7.12.25- Social Room Security Deposit Refund $300.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$300.00
737140 08/15/2025 Open Accounts Payable Lani Mah $23.00
Invoice Date Description Amount
2003102.032 07/30/2025 Beginning Piano JulyAug 25 Session Instructor
Unavailable
$23.00
Paying Fund Cash Account Amount
Monday, August 18, 2025Pages: 17 of 39user: Indrani Sengupta 93
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Payment Register
City of Cupertino
From Payment Date: 8/2/2025 - To Payment Date: 8/15/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$23.00
737141 08/15/2025 Open Accounts Payable Li Mei Cheng $23.00
Invoice Date Description Amount
2003112.032 07/30/2025 Piano Intermediate JulyAug 25 Session Instructor
Unavailable
$23.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$23.00
737142 08/15/2025 Open Accounts Payable Lin, Yi-Ling $1,100.00
Invoice Date Description Amount
338224 08/05/2025 1088 November Dr. Encroachment, 338224 $1,100.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$1,100.00
737143 08/15/2025 Open Accounts Payable Marie Lee $11.00
Invoice Date Description Amount
2003116.032 08/05/2025 Conversational Mandarin July/Aug 25 Instructor
Unavailable
$11.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$11.00
737144 08/15/2025 Open Accounts Payable MisterSofteeNorcal, Inc.$359.00
Invoice Date Description Amount
MS080525 08/05/2025 license for food truck is not allowable.$359.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$359.00
737145 08/15/2025 Open Accounts Payable Mona Deng $53.35
Invoice Date Description Amount
MD073025 07/30/2025 customer did not need to pay for the SQF fee $53.35
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$53.35
737146 08/15/2025 Open Accounts Payable NORAH SMITH $214.71
Invoice Date Description Amount
362994 08/04/2025 REFUND 10283 MENHART LANE BLD-2025-1799
WITHDRAWN
$214.71
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$214.71
737147 08/15/2025 Open Accounts Payable NORTHWEST METROLOGY $343.18
Invoice Date Description Amount
520748 06/24/2025 FY 24-25 CODE ENFORCEMENT SOUND METER
CALIBRATION
$343.18
Paying Fund Cash Account Amount
Monday, August 18, 2025Pages: 18 of 39user: Indrani Sengupta 94
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Payment Register
City of Cupertino
From Payment Date: 8/2/2025 - To Payment Date: 8/15/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$343.18
737148 08/15/2025 Open Accounts Payable Patrick Nemah $40.00
Invoice Date Description Amount
Patrick06242025 06/24/2025 FY 24-25 Live Scan and Fingerprinting Reimbursement $40.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$40.00
737149 08/15/2025 Open Accounts Payable SMITH, SOPHIA $45.00
Invoice Date Description Amount
Smith07292025 08/06/2025 Livescan Reimbursement $45.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$45.00
737150 08/15/2025 Open Accounts Payable Sue Li Chin $23.00
Invoice Date Description Amount
2003103.032 07/30/2025 Beginning Piano JulyAug 25 Session Instructor
Unavailable
$23.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$23.00
737151 08/15/2025 Open Accounts Payable Susan Mac $20.00
Invoice Date Description Amount
Susan07182025 07/18/2025 Live Scan and Fingerprinting Reimbursement $20.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$20.00
737152 08/15/2025 Open Accounts Payable TAYLOR MORRISON OF
CALIFORNIA, LLC
$5,000.00
Invoice Date Description Amount
361586 07/01/2025 REFUND 21563 POINT REYES TERACE BLD-2022-
1052 TCO BOND
$5,000.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$5,000.00
737153 08/15/2025 Open Accounts Payable TAYLOR MORRISON OF
CALIFORNIA, LLC
$5,000.00
Invoice Date Description Amount
361584 08/14/2025 REFUND 21513 DANA POINT LANE BLD-2022-1059
TCO BOND
$5,000.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$5,000.00
737154 08/15/2025 Open Accounts Payable Upadhyay, Parth $45.00
Invoice Date Description Amount
Upadhyay07252025 07/25/2025 Upadhyay $45.00
Paying Fund Cash Account Amount
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Payment Register
City of Cupertino
From Payment Date: 8/2/2025 - To Payment Date: 8/15/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$45.00
737155 08/15/2025 Open Accounts Payable Vasanta Kottapalli $500.00
Invoice Date Description Amount
2010584.030 08/01/2025 QCC- 8.01.25- Cupertino Room Security Deposit
Refund
$500.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$500.00
737156 08/15/2025 Open Accounts Payable VOVCHUCK, OLEKSANDR $30.00
Invoice Date Description Amount
2005465.012 06/26/2025 FY 24/25- SPORTS CENTER (06/26/2025) ACCT.
CREDIT REFUND
$30.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$30.00
737157 08/15/2025 Open Accounts Payable Vrinda, Inani $72.00
Invoice Date Description Amount
Inani07072025 08/06/2025 Livescan Reimbursement $72.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$72.00
737158 08/15/2025 Open Accounts Payable WANG, ANNIE LH $10.00
Invoice Date Description Amount
2005514.012 08/07/2025 SPORTS CENTER 08/07/2025) ACCT. CREDIT
REFUND
$10.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$10.00
737159 08/15/2025 Open Accounts Payable Wei, Li $5,000.00
Invoice Date Description Amount
344051 08/05/2025 10735 Minette Dr., Encroachment, 344051 $5,000.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$5,000.00
737160 08/15/2025 Open Accounts Payable Yeh, Simon $6,000.00
Invoice Date Description Amount
315681 08/05/2025 978 Candlewood Dr, Encroachment, 315681 $6,000.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$6,000.00
737161 08/15/2025 Open Accounts Payable Zong, Jiajun $39,000.00
Invoice Date Description Amount
339147 08/05/2025 21076 Grenola Dr, Encroachment, 339147 $39,000.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$39,000.00
Monday, August 18, 2025Pages: 20 of 39user: Indrani Sengupta 96
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Payment Register
City of Cupertino
From Payment Date: 8/2/2025 - To Payment Date: 8/15/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
737162 08/15/2025 Open Accounts Payable Adam Sedillo-Glatt $35.00
Invoice Date Description Amount
Glatt3182025 03/18/2025 Live Scan and Fingerprinting Reimbursement $35.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$35.00
737163 08/15/2025 Open Accounts Payable Date , Vrushali $180.00
Invoice Date Description Amount
2025-00000774 06/30/2025 Artwork for Sister City Dignitary Gifts $180.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$180.00
Type Check Totals:111 Transactions $916,753.49
EFT
43012 08/04/2025 Open Accounts Payable EMPLOYMENT DEVEL DEPT $52,211.01
Invoice Date Description Amount
07252025 07/25/2025 CA State Tax pp 7/12/25-7/25/25 $52,211.01
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$52,211.01
43013 08/04/2025 Open Accounts Payable IRS $171,506.65
Invoice Date Description Amount
07252025 07/25/2025 Federal Tax pp 7/12/25-7/25/25 $171,506.65
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$171,506.65
43014 08/07/2025 Open Accounts Payable P E R S $161,945.42
Invoice Date Description Amount
07252025 07/25/2025 PERS pp 7/12/25-7/25/25 $161,945.42
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$161,945.42
43015 08/05/2025 Open Accounts Payable California Public Employees'
Retirement System
$475,283.06
Invoice Date Description Amount
7158-071425 07/14/2025 Health Premiums $475,283.06
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$326,014.75
642 - Retiree Medical 642 100-100 (Cash & Investments Assets Operating
Cash)
$149,268.31
43016 08/04/2025 Open Accounts Payable SQUARE, INC.$70.00
Invoice Date Description Amount
2026-00000057 08/04/2025 SQUARE Team Plus AUG25 $70.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$70.00
Monday, August 18, 2025Pages: 21 of 39user: Indrani Sengupta 97
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Payment Register
City of Cupertino
From Payment Date: 8/2/2025 - To Payment Date: 8/15/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
43017 08/15/2025 Open Accounts Payable Colonial Life & Accident Insurance $29.16
Invoice Date Description Amount
08082025 08/08/2025 Colonial Products pp 7/26/25-8/25/25 $29.16
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$29.16
43018 08/15/2025 Open Accounts Payable Employment Development $11,865.58
Invoice Date Description Amount
08082025 08/08/2025 State Disability Insurance pp 7/26/25-8/25/25 $11,865.58
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$11,865.58
43019 08/15/2025 Open Accounts Payable National Deferred (ROTH)$2,820.93
Invoice Date Description Amount
08082025 08/08/2025 Nationwide Roth pp 7/26/25-8/25/25 $2,820.93
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$2,820.93
43020 08/15/2025 Open Accounts Payable National Deferred Compensation $22,995.96
Invoice Date Description Amount
08082025 08/08/2025 Nationwide Deferred Compensation pp 7/26/25-
8/25/25
$22,995.96
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$22,995.96
43021 08/15/2025 Open Accounts Payable PERS-457K $45,732.59
Invoice Date Description Amount
08082025 08/08/2025 PERS 457K pp 7/26/25-8/25/25 $45,732.59
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$45,732.59
43022 08/15/2025 Open Accounts Payable State Disbursement Unit $603.49
Invoice Date Description Amount
08082025 08/08/2025 Child Support pp 7/26/25-8/25/25 $603.49
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$603.49
43023 08/13/2025 Open Accounts Payable USPS - EFT ONLY $927.36
Invoice Date Description Amount
668919648 08/11/2025 Shipping - P&R $927.36
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$927.36
43024 08/15/2025 Open Accounts Payable JOYFUL MELODIES $645.00
Invoice Date Description Amount
Joy_Sum25-26_2 08/08/2025 JoyfulMelodies_Summer25-26_Payment2_August $645.00
Paying Fund Cash Account Amount
Monday, August 18, 2025Pages: 22 of 39user: Indrani Sengupta 98
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Payment Register
City of Cupertino
From Payment Date: 8/2/2025 - To Payment Date: 8/15/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$645.00
43025 08/15/2025 Open Accounts Payable 4LEAF, Inc.$831.25
Invoice Date Description Amount
J3872-01M 06/30/2025 FY 24-25 Orange Ave Sidewalk Imp Proj Closeout $831.25
Paying Fund Cash Account Amount
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating
Cash)
$831.25
43026 08/15/2025 Open Accounts Payable ABAG POWER- ASSOCIATION OF
BAY AREA GOVERNMENTS
$9,409.78
Invoice Date Description Amount
AR039562 08/01/2025 FY 25 AMD Level Charge-Nat Gas $9,409.78
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$8,470.28
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$939.50
43027 08/15/2025 Open Accounts Payable Aldo Corral $110.00
Invoice Date Description Amount
AldoC072525 07/25/2025 Cell Phone Reimbursement - Aldo Jun to Jul 2025 $55.00
AldoC062525 06/25/2025 FY 24-25 Cell Phone Reimbursement - Aldo May to
June 2025
$55.00
Paying Fund Cash Account Amount
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating
Cash)
$110.00
43028 08/15/2025 Open Accounts Payable Amazon Capital Services $5,052.62
Invoice Date Description Amount
14X7-44VM-49CJ 08/01/2025 Public Works - City Hall Multiple Division Purchases $19.69
1DKY-M6NG-3L7R 08/01/2025 Service Center - Multiple Division Purchases July 2025 $3,755.73
1D1T-QYKQ-DJ7G 08/01/2025 Amazon Purchases July 2025 - PR5 Outdoor
Recreation
$437.10
1YLT-6QXW-6QP4 08/01/2025 Amazon Purchases July 2025 - PR4 Events, Facilities,
Youth, Teen
$904.16
1Q1F-N91D-7LYF 07/29/2025 CODE ENFORCEMENT OFFICE SUPPLIES $221.80
1CP9-CVXT-LHD3 07/11/2025 Apply credit memo related to invoice 1XGW-94P9-
LLPF
($237.88)
1DYY-NTYP-M9JR 07/11/2025 Apply credit memo related to invoice 1XGW-94P9-
LLPF
($26.18)
1V6G-733R-Q69F 07/11/2025 Apply credit memo related to invoice 1XGW-94P9-
LLPF
($10.90)
14LD-W4R9-KPQQ 07/11/2025 Apply credit memo related to invoice 1XGW-94P9-
LLPF
($10.90)
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$2,105.62
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating
Cash)
$856.83
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$169.19
Monday, August 18, 2025Pages: 23 of 39user: Indrani Sengupta 99
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Payment Register
City of Cupertino
From Payment Date: 8/2/2025 - To Payment Date: 8/15/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating
Cash)
$1,920.98
43029 08/15/2025 Open Accounts Payable Amazon Web Services, Inc.$4,852.98
Invoice Date Description Amount
2213760725 07/01/2025 FY24-25 AWS GIS June 2025 $763.35
2215473573 07/01/2025 FY24-25 AWS Applications June 2025 $1,656.87
2250893561 08/01/2025 AWS GIS July 2025 $762.78
2253266897 08/01/2025 AWS Applications July 2025 $1,669.98
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$3,326.85
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating
Cash)
$1,526.13
43030 08/15/2025 Open Accounts Payable American Assured Security, Inc.$231.00
Invoice Date Description Amount
50256 07/18/2025 QCC Rental Security Services - 7/11/25 $231.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$231.00
43031 08/15/2025 Open Accounts Payable Audio Network Rights US, LLC $6,050.00
Invoice Date Description Amount
101402613 07/29/2025 FY26 Audio Network Music License 7/8/25 - 7/7/26 $6,050.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$6,050.00
43032 08/15/2025 Open Accounts Payable Avocette Technologies Inc.$383.85
Invoice Date Description Amount
2507CU1 06/01/2025 FY24-25 Avocette ServicePlus++ Operational Support
May 2025
$383.85
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$383.85
43033 08/15/2025 Open Accounts Payable B&H PHOTO-VIDEO $1,915.43
Invoice Date Description Amount
236070103 07/29/2025 Canon Matte Coated Paper for Inkjet (90 gsm) - 36" x
100' Roll
$120.21
236379140 08/10/2025 1x LILLIPUT Q18-8K-ABBP-CC 17.3" 8K new control
room project
$1,795.22
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating
Cash)
$1,915.43
43034 08/15/2025 Open Accounts Payable Batteries Plus Bulbs #475 $50.20
Invoice Date Description Amount
P84367406 07/29/2025 Facilities - 12V Battery $50.20
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$50.20
Monday, August 18, 2025Pages: 24 of 39user: Indrani Sengupta 100
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Payment Register
City of Cupertino
From Payment Date: 8/2/2025 - To Payment Date: 8/15/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
43035 08/15/2025 Open Accounts Payable Bay Area News Group $1,408.56
Invoice Date Description Amount
0001450105 07/31/2025 Legal Advertising - July 2025 $1,408.56
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$1,408.56
43036 08/15/2025 Open Accounts Payable Bikeep Inc.$49.00
Invoice Date Description Amount
18362 07/31/2025 Monthly Bikeep Fee $49.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$49.00
43037 08/15/2025 Open Accounts Payable BOSCO OIL INC DBA VALLEY OIL $4,091.91
Invoice Date Description Amount
229764 07/16/2025 Fleet - Diesel Fuel $2,258.66
230540 07/25/2025 Fleet - Diesel $1,833.25
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating
Cash)
$4,091.91
43038 08/15/2025 Open Accounts Payable Boucher Law, PC $33,473.00
Invoice Date Description Amount
2801 07/14/2025 FY24-25 Labor Negotiations (2025)$33,473.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$33,473.00
43039 08/15/2025 Open Accounts Payable CDW Government $462.02
Invoice Date Description Amount
AF1HF5I 07/22/2025 2x HP Inkjet Printers QCC and SNC printers Nat'l IPA
2018011
$462.02
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating
Cash)
$462.02
43040 08/15/2025 Open Accounts Payable City Data Services, LLC $1,500.00
Invoice Date Description Amount
INV-000150 07/01/2025 CDS Monthly Maintenance 2025 Jul-Sep $1,500.00
Paying Fund Cash Account Amount
265 - BMR Housing 265 100-100 (Cash & Investments Assets Operating
Cash)
$1,500.00
43041 08/15/2025 Open Accounts Payable CLAP Arts $3,315.00
Invoice Date Description Amount
CLAPAugust2025 08/11/2025 CLAP Arts August 2025 Contractor Payment $3,315.00
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$3,315.00
43042 08/15/2025 Open Accounts Payable CodeLinkd, LLC $4,830.00
Invoice Date Description Amount
Code_Sum25-26_2 08/08/2025 Codelinkd_Summer25-26_Payment2_August $4,830.00
Paying Fund Cash Account Amount
Monday, August 18, 2025Pages: 25 of 39user: Indrani Sengupta 101
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Payment Register
City of Cupertino
From Payment Date: 8/2/2025 - To Payment Date: 8/15/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$4,830.00
43043 08/15/2025 Open Accounts Payable Convergint Technologies, LLC $6,118.00
Invoice Date Description Amount
IN00369315 07/30/2025 Genetec Advantage Renewal Omnicast Pro Camera
8/1/25-7/31/26
$6,118.00
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating
Cash)
$6,118.00
43044 08/15/2025 Open Accounts Payable CoreLogic Solutions, LLC.$1,200.00
Invoice Date Description Amount
50036276 07/23/2025 FY26 RealQuest Monthly subscription - July 2025 -
June 2026
$1,200.00
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating
Cash)
$1,200.00
43045 08/15/2025 Open Accounts Payable Craig Whittom Consulting $840.00
Invoice Date Description Amount
00111 07/01/2025 FY24-25 Project Management 2025/06 $840.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$840.00
43046 08/15/2025 Open Accounts Payable Cupertino Chamber of Commerce $950.00
Invoice Date Description Amount
202506 07/28/2025 FY 24-25 Cupertino Chamber of Commerce June 2025
Invoice
$950.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$950.00
43047 08/15/2025 Open Accounts Payable Cupertino City Center Buildings $600.00
Invoice Date Description Amount
202500001519 07/01/2025 Facilities - July 2025 to Feb 2026 Roof Rent $600.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$600.00
43048 08/15/2025 Open Accounts Payable Cupertino Supply, Inc $926.55
Invoice Date Description Amount
392219 08/07/2025 Facilities - Silicone Grease, Sloan Screw $104.99
392296 08/07/2025 Grounds - Union Tee, Union Connector, Elbow $101.24
392104 08/06/2025 Facilities - L Pipe, Coupling, Elbow, Tee, Valve,
Adapter
$720.32
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$926.55
43049 08/15/2025 Open Accounts Payable DAN BARONE $55.00
Invoice Date Description Amount
DanielB071825 07/18/2025 Cell Phone Reimbursement - Dan B June 19th to Jul
18th
$55.00
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Payment Register
City of Cupertino
From Payment Date: 8/2/2025 - To Payment Date: 8/15/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Paying Fund Cash Account Amount
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating
Cash)
$55.00
43050 08/15/2025 Open Accounts Payable Dance Force LLC $2,957.50
Invoice Date Description Amount
08042025 08/04/2025 JULY 2025 PROGRAM INSTRUCTION $2,957.50
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$2,957.50
43051 08/15/2025 Open Accounts Payable Dell Marketing L.P.$4,837.53
Invoice Date Description Amount
10827861382 07/29/2025 1x Dell Pro Max Micro FCM2250 CTO BASE naspo
C000001115143
$1,590.09
10828887497 08/03/2025 NASPO C000001115143 1x Premium (MA14250)$3,247.44
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating
Cash)
$4,837.53
43052 08/15/2025 Open Accounts Payable Duran Construction Group $111,508.11
Invoice Date Description Amount
0725-171 07/16/2025 FY 24-25 Concrete Reconstruction Project $111,508.11
Paying Fund Cash Account Amount
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating
Cash)
$111,508.11
43053 08/15/2025 Open Accounts Payable Eflex Group, Inc $3,504.01
Invoice Date Description Amount
08082025 08/08/2025 FSA pp 7/26/25-8/25/25 $3,504.01
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$3,504.01
43054 08/15/2025 Open Accounts Payable Engineering for kids $4,032.00
Invoice Date Description Amount
Eng_Sum25-26_2 08/08/2025 EngineeringForKids_Summer25-26_Payment2_August $4,032.00
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$4,032.00
43055 08/15/2025 Open Accounts Payable Enterprise FM Trust $572.73
Invoice Date Description Amount
FBN5407997 08/05/2025 Fleet - Aug 2025 Ford Escape $572.73
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating
Cash)
$572.73
43056 08/15/2025 Open Accounts Payable Ewing Irrigation Products Inc.$195.13
Invoice Date Description Amount
27052984 07/29/2025 Grounds - Toro 3-Way Receiver $125.89
27053020 07/29/2025 Grounds - 26in Orchard Lopper $69.24
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$195.13
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Payment Register
City of Cupertino
From Payment Date: 8/2/2025 - To Payment Date: 8/15/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
43057 08/15/2025 Open Accounts Payable GARDENLAND POWER
EQUIPMENT
$195.52
Invoice Date Description Amount
1191043 08/05/2025 On-Call Items - Dan Barone Chaps PPE $195.52
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$195.52
43058 08/15/2025 Open Accounts Payable Geotab USA, Inc $2,349.00
Invoice Date Description Amount
IN442648 07/31/2025 FY26 Geotab for Telematics July 2025 $2,349.00
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating
Cash)
$2,349.00
43059 08/15/2025 Open Accounts Payable GIULIANI & KULL - SAN JOSE, INC.$1,700.00
Invoice Date Description Amount
18052 07/01/2025 FY24-25 Engineering Services w/ Survey Services
060125-063025
$1,700.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$1,700.00
43060 08/15/2025 Open Accounts Payable GLORIA LEE $1,080.00
Invoice Date Description Amount
GLeeSummer2025 08/08/2025 Gloria Lee Summer 2025 Contractor Payment $1,080.00
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$1,080.00
43061 08/15/2025 Open Accounts Payable Grace Duval $196.00
Invoice Date Description Amount
08042025 08/04/2025 JULY 2025 PROGRAM INSTRUCTION $196.00
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$196.00
43062 08/15/2025 Open Accounts Payable GRAINGER INC $1,479.96
Invoice Date Description Amount
9565217032 07/08/2025 Facilities - Chrome Moen, Tempering Valve $395.81
9582259983 07/23/2025 Street- Drill Adapter $47.72
9585803811 07/25/2025 Service Center - Batteries $62.35
9590842432 07/30/2025 Facilities - Pull Station Cover, Chrome Moehn Power $751.67
9600948492 08/08/2025 Facilities - Door Louver $222.41
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$1,432.24
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating
Cash)
$47.72
43063 08/15/2025 Open Accounts Payable Granicus $169,274.30
Invoice Date Description Amount
211394 07/31/2025 FY26 Granicus MSA Subscription renewal 7/6/25 -
7/5/26
$169,274.30
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Payment Register
City of Cupertino
From Payment Date: 8/2/2025 - To Payment Date: 8/15/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$169,274.30
43064 08/15/2025 Open Accounts Payable Gym Precision, Inc.$225.00
Invoice Date Description Amount
20791 07/07/2025 Preventative Maintenance was performed on all gym
equipment for
$225.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$225.00
43065 08/15/2025 Open Accounts Payable Health and Human Resource Center,
Inc.
$270.10
Invoice Date Description Amount
E0348431 07/02/2025 August 2025 EAP Benefit 185 Enrollees $270.10
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$270.10
43066 08/15/2025 Open Accounts Payable Health Care Employees $28,346.40
Invoice Date Description Amount
368805-368807 08/04/2025 August 2025 Dental Benefit 248 Enrollees $28,346.40
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$28,346.40
43067 08/15/2025 Open Accounts Payable IFPTE LOCAL 21 $2,201.30
Invoice Date Description Amount
08082025 08/08/2025 Association Dues/Political Action Fund CEA pp
7/26/25-8/25/25
$2,201.30
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$2,201.30
43068 08/15/2025 Open Accounts Payable IMA Financial Group, Inc.$40,931.00
Invoice Date Description Amount
520851 07/28/2025 FY 25-26 SAM Insurance Payment $40,931.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$40,931.00
43069 08/15/2025 Open Accounts Payable IMPEC GROUP INC,.$2,314.79
Invoice Date Description Amount
2506301 06/30/2025 FY 24-25 Facilities - Bathroom Supplies $2,314.79
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$2,314.79
43070 08/15/2025 Open Accounts Payable InservH2O Inc.$1,942.42
Invoice Date Description Amount
5273 07/07/2025 Facilities - McClellan Ranch July 2025 Water
Treatment
$272.82
5248 07/04/2025 Facilities - July 2025 Water Treatment $834.80
5350 08/04/2025 Facilities - Aug 2025 Water Treatment $834.80
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Payment Register
City of Cupertino
From Payment Date: 8/2/2025 - To Payment Date: 8/15/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$1,942.42
43071 08/15/2025 Open Accounts Payable Interstate Traffic Control Products,
Inc.
$696.94
Invoice Date Description Amount
271132 07/28/2025 Streets - Preform Thermo 6x30 Roll Yellow $696.94
Paying Fund Cash Account Amount
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating
Cash)
$696.94
43072 08/15/2025 Open Accounts Payable Iron Mountain $6,217.12
Invoice Date Description Amount
KPBC673 07/31/2025 Storage Period August 1-August 31, 2025 $6,217.12
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$6,217.12
43073 08/15/2025 Open Accounts Payable Jahara Pagadipaala $640.00
Invoice Date Description Amount
08042025 08/04/2025 JULY 2025 PROGRAM INSTRUCTION $640.00
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$640.00
43074 08/15/2025 Open Accounts Payable JAM Services, Inc $103.67
Invoice Date Description Amount
193589 08/04/2025 Traffic Repair: De Anza x Fallenleaf $103.67
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$103.67
43075 08/15/2025 Open Accounts Payable Jasmin Lu $48.00
Invoice Date Description Amount
JasminL07092025 07/09/2025 CCEC Conference Parking Reimbursement $48.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$48.00
43076 08/15/2025 Open Accounts Payable Jason Wong $180.00
Invoice Date Description Amount
JasonW08042025 08/04/2025 Reimbursement for License Renewal $180.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$180.00
43077 08/15/2025 Open Accounts Payable Jenny Tsai $5,362.50
Invoice Date Description Amount
04012025 04/01/2025 FY 24/25 MARCH 2025 PROGRAM INSTRUCTION $5,362.50
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$5,362.50
Monday, August 18, 2025Pages: 30 of 39user: Indrani Sengupta 106
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106 of 555
Payment Register
City of Cupertino
From Payment Date: 8/2/2025 - To Payment Date: 8/15/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
43078 08/15/2025 Open Accounts Payable Jerry Anderson $55.00
Invoice Date Description Amount
JerryA072425 07/24/2025 Cell Phone Reimbursement - Jerry A June to July 2025 $55.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$55.00
43079 08/15/2025 Open Accounts Payable JINDY GONZALEZ $55.00
Invoice Date Description Amount
JindyG07112025 07/11/2025 Cellphone reimbursement through 07-11-2025 $55.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$55.00
43080 08/15/2025 Open Accounts Payable John Casesar Casibang $210.00
Invoice Date Description Amount
081525 JCC 08/06/2025 August personal training $210.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$210.00
43081 08/15/2025 Open Accounts Payable Junior Chef Stars $8,004.00
Invoice Date Description Amount
JrChe_Sum25-26_2 08/08/2025 JuniorChefStars_Summer25-26_Payment2_August $8,004.00
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$8,004.00
43082 08/15/2025 Open Accounts Payable Kaseya US LLC $150.27
Invoice Date Description Amount
2464554676835 07/31/2025 FY26 1x IT Glue Enterprise license 14-Jul-2025- 30-
Jun-2026
$150.27
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating
Cash)
$150.27
43083 08/15/2025 Open Accounts Payable KEVIN RIEDEN $55.00
Invoice Date Description Amount
KevinR07282025 07/28/2025 Cell Phone Reimbursement through 06292025-
07282025
$55.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$55.00
43084 08/15/2025 Open Accounts Payable KIMBALL-MIDWEST $190.57
Invoice Date Description Amount
103580415 07/22/2025 Streets - Double Duty Extractor Set $177.87
103580450 07/22/2025 Streets - 60/40 Rosin Solder $12.70
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$190.57
43085 08/15/2025 Open Accounts Payable Knorr Systems International $5,183.63
Invoice Date Description Amount
278996 08/05/2025 Facilities - Chlorine, Bicarbonate $2,109.56
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Payment Register
City of Cupertino
From Payment Date: 8/2/2025 - To Payment Date: 8/15/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
279134 07/31/2025 Facilities - 15gal Carboy Chlorine $3,074.07
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$5,183.63
43086 08/15/2025 Open Accounts Payable Life Insurance Company of North
America
$7,867.89
Invoice Date Description Amount
15487_080125 08/11/2025 August 2025 New York Life $7,867.89
Paying Fund Cash Account Amount
641 - Compensated Absence/LTD 641 100-100 (Cash & Investments Assets Operating
Cash)
$7,867.89
43087 08/15/2025 Open Accounts Payable Linda Hsu $3,048.50
Invoice Date Description Amount
080625 06/30/2025 FY 24-25 May-June 2025 Classes $3,048.50
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$3,048.50
43088 08/15/2025 Open Accounts Payable Marble Bridge Funding Group, Inc.$3,800.00
Invoice Date Description Amount
5513 07/09/2025 FY24-25 AV Video Systems Maintenance and Repair
June 2025
$3,800.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$3,800.00
43089 08/15/2025 Open Accounts Payable Min Zhao $659.00
Invoice Date Description Amount
MZ080425 08/04/2025 FY24-25 CPA Application and License Fee &
Fingerprint Fee
$659.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$659.00
43090 08/15/2025 Open Accounts Payable MissionSquare 300292 $8,831.38
Invoice Date Description Amount
08082025 08/08/2025 ICMA pp 7/26/25-8/25/25 $8,831.38
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$8,831.38
43091 08/15/2025 Open Accounts Payable Moore lacofano Goltsman, Inc. $7,889.50
Invoice Date Description Amount
0092536 08/07/2025 FY 24-25 Lawrence-Mitty Park & Trail Master Plan
060125-063025
$7,889.50
Paying Fund Cash Account Amount
280 - Park Dedication 280 100-100 (Cash & Investments Assets Operating
Cash)
$7,889.50
43092 08/15/2025 Open Accounts Payable Motion Picture Licensing Corporation
(MPLC)
$478.29
Invoice Date Description Amount
504461233 07/17/2025 09/21/2025-09/20/2026 Movie License $478.29
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Payment Register
City of Cupertino
From Payment Date: 8/2/2025 - To Payment Date: 8/15/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$478.29
43093 08/15/2025 Open Accounts Payable NI Government Services Inc $158.08
Invoice Date Description Amount
25022907051 03/06/2025 FY 24-25 Telephone & Data Services - Feb 2025 $79.04
25012907051 02/07/2025 FY 24-25 Telephone & Data Services - Jan 2025 $79.04
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$158.08
43094 08/15/2025 Open Accounts Payable North American Youth Activities, LLC $2,860.65
Invoice Date Description Amount
08042025 08/04/2025 JULY 2025 PROGRAM INSTRUCTION $2,860.65
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$2,860.65
43095 08/15/2025 Open Accounts Payable ODP Business Solutions, LLC.$63.80
Invoice Date Description Amount
423305407001 05/09/2025 FY 24-25 PW City Hall Office Supplies $63.80
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$63.80
43096 08/15/2025 Open Accounts Payable Pamela Wu $5,791.08
Invoice Date Description Amount
PW080725 08/07/2025 Kaiser Healthcare reimbursement $5,791.08
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$5,791.08
43097 08/15/2025 Open Accounts Payable PARS/City of Cupertino $8,643.32
Invoice Date Description Amount
08082025 08/08/2025 PARS pp 7/26/25-8/25/25 $8,643.32
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$8,643.32
43098 08/15/2025 Open Accounts Payable Parts Authority, LLC $378.21
Invoice Date Description Amount
88093 07/28/2025 Fleet - Batery ($39.38)
984281 07/28/2025 Fleet - Exide Battery $224.70
984279 07/28/2025 Fleet - Battery 2016 Ford Fusion $192.89
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating
Cash)
$378.21
43099 08/15/2025 Open Accounts Payable Phoenix MSA Holdings, LLC $1,658.70
Invoice Date Description Amount
INV-PHX1A0624 08/01/2025 FY26 Colocation Services for Sept. 2025 $1,658.70
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating
Cash)
$1,658.70
Monday, August 18, 2025Pages: 33 of 39user: Indrani Sengupta 109
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109 of 555
Payment Register
City of Cupertino
From Payment Date: 8/2/2025 - To Payment Date: 8/15/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
43100 08/15/2025 Open Accounts Payable PlaceWorks $240.00
Invoice Date Description Amount
COCU-32.0 - 5 06/30/2025 FY24-25 Peer Review Phase I & II ESA 10621 Madera
Drive 06/2025
$240.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$240.00
43101 08/15/2025 Open Accounts Payable PLAN JPA $2,104,100.00
Invoice Date Description Amount
PLAN-0328 07/01/2025 Liability and Property Member Contributions 25-26
Program
$2,104,100.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$2,104,100.00
43102 08/15/2025 Open Accounts Payable Professional Turf Management, Inc.$18,693.56
Invoice Date Description Amount
1302 07/30/2025 Grounds - Golf Course Monthly Maint. Fee July 2025 $18,693.56
Paying Fund Cash Account Amount
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating
Cash)
$18,693.56
43103 08/15/2025 Open Accounts Payable Quadient, Inc.$177.54
Invoice Date Description Amount
62119491 07/24/2025 Standard Label Machine Maintenance for 23-AUG-25 -
22-NOV-25
$177.54
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$177.54
43104 08/15/2025 Open Accounts Payable Raychel Renee Balcioni Cruz $2,160.00
Invoice Date Description Amount
081525 RRBC 08/06/2025 August classes and PT $2,160.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$2,160.00
43105 08/15/2025 Open Accounts Payable Red Wing Business Advantage
Account
$2,733.84
Invoice Date Description Amount
20250810074592 08/10/2025 OE3 Boots - Fernando, Nicole, Jose, Travis, Victor,
Cesar, Dan
$2,733.84
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$2,733.84
43106 08/15/2025 Open Accounts Payable Ross Recreation Equipment, Inc.$2,008.66
Invoice Date Description Amount
I27806 06/30/2025 Grounds - Memorial Bench Library Fulton Bench $2,008.66
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$2,008.66
Monday, August 18, 2025Pages: 34 of 39user: Indrani Sengupta 110
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110 of 555
Payment Register
City of Cupertino
From Payment Date: 8/2/2025 - To Payment Date: 8/15/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
43107 08/15/2025 Open Accounts Payable s5s, LLC $797.60
Invoice Date Description Amount
INV-04487-A 06/30/2025 FY 24-25 ASL Translation Services Dept team building $797.60
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$797.60
43108 08/15/2025 Open Accounts Payable Safety Compliance Management, Inc.$6,138.40
Invoice Date Description Amount
HMS10885 07/31/2025 FY 24-25 Service Center Online Training (2)$24.00
HMS10886 07/31/2025 FY 24-25 Service Center Online Training (41)$1,279.20
HMS10887 07/31/2025 FY 24-25 Service Center Online OSHA Fall Protec.
(28)
$560.00
HMS10888 07/31/2025 FY 24-25 Service Center Online Defensive Driver (31)$868.00
HMS10889 07/31/2025 FY 24-25 Service Center Online Confined Space (11)$519.20
HMS10890 07/31/2025 FY 24-25 Service Center Online Hearing (47)$376.00
HMS10891 07/31/2025 FY 24-25 Service Center Online Lockout/Tagout (27)$756.00
HMS10892 07/31/2025 FY 24-25 Service Center Online Respirator (20)$400.00
HMS10893 07/31/2025 FY 24-25 Service Center Online Responder (21)$924.00
HMS10894 07/31/2025 FY 24-25 Service Center Online Heat Illness (27)$432.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$6,138.40
43109 08/15/2025 Open Accounts Payable Sherrill Inc dba Vertical Supply Group $3,351.91
Invoice Date Description Amount
INV-1100518 06/17/2025 FY 24-25 Trees/ROW - Boots, Suspenders, Meter Roll,
Tubing Pouch
$3,351.91
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$3,351.91
43110 08/15/2025 Open Accounts Payable Snapology of Los Gatos $9,286.00
Invoice Date Description Amount
Snap_Sum25-26_2 08/08/2025 Snapology_Summer25-26_Payment2_August $9,286.00
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$9,286.00
43111 08/15/2025 Open Accounts Payable StudioX Archery $1,042.80
Invoice Date Description Amount
08042025 08/04/2025 JULY 2025 PROGRAM INSTRUCTION $1,042.80
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$1,042.80
43112 08/15/2025 Open Accounts Payable TeamViewer Gmbh $4,556.40
Invoice Date Description Amount
R03994036 08/06/2025 FY26 renewal 06 August, 2025 to 05 August, 2026 $4,556.40
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating
Cash)
$4,556.40
Monday, August 18, 2025Pages: 35 of 39user: Indrani Sengupta 111
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111 of 555
Payment Register
City of Cupertino
From Payment Date: 8/2/2025 - To Payment Date: 8/15/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
43113 08/15/2025 Open Accounts Payable TERI GERHARDT $165.00
Invoice Date Description Amount
TeriG06132025 06/13/2025 FY24-25 Teri Cell Reimbursement April 14 - June 13,
2025
$165.00
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating
Cash)
$165.00
43114 08/15/2025 Open Accounts Payable TERRYBERRY COMPANY LLC $1,741.45
Invoice Date Description Amount
143069-44741 05/31/2025 FY 24-25 Consolidated Invoice $1,425.56
143069-45718 07/31/2025 Terryberry $315.89
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$1,741.45
43115 08/15/2025 Open Accounts Payable THE HARTFORD $10,723.20
Invoice Date Description Amount
656348035243 08/11/2025 City of Cupertino Benefit -August 2025-Cust
#003264250001
$10,723.20
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$10,723.20
43116 08/15/2025 Open Accounts Payable THE HARTFORD $200.07
Invoice Date Description Amount
756347998447 08/11/2025 City of Cupertino Benefit -August 2025-Cust
#003264250002
$200.07
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$200.07
43117 08/15/2025 Open Accounts Payable Thomson Reuters - West $874.43
Invoice Date Description Amount
852304232 08/01/2025 Online Subscription, July 2025 - Acct 1000489718 $874.43
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$874.43
43118 08/15/2025 Open Accounts Payable Touch Graphics, Inc.$13,500.00
Invoice Date Description Amount
25-441 06/11/2025 FY 24-25 Tactile Graphic Signs for JAIP $13,500.00
Paying Fund Cash Account Amount
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating
Cash)
$13,500.00
43119 08/15/2025 Open Accounts Payable TPx Communications $1,951.83
Invoice Date Description Amount
186546103-0 07/31/2025 FY26 VoIP Telephone Services July 2025 $1,951.83
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating
Cash)
$1,951.83
Monday, August 18, 2025Pages: 36 of 39user: Indrani Sengupta 112
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112 of 555
Payment Register
City of Cupertino
From Payment Date: 8/2/2025 - To Payment Date: 8/15/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
43120 08/15/2025 Open Accounts Payable Turf Star, Inc.$33,631.58
Invoice Date Description Amount
INV102742 07/23/2025 Fleet - Mower Replacement $33,631.58
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating
Cash)
$33,631.58
43121 08/15/2025 Open Accounts Payable Underground Service Alert of N.
California-Nevada
$2,927.24
Invoice Date Description Amount
25USB114348 07/25/2025 Streets/Traffic - California State Fee for Regulatory
Costs
$2,927.24
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$2,927.24
43122 08/15/2025 Open Accounts Payable United Site Services $492.78
Invoice Date Description Amount
INV-5490316 07/28/2025 Trees/ROW - SWP 7.28.25 to 8.24.25 $492.78
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$492.78
43123 08/15/2025 Open Accounts Payable Vintage Contractors, Inc $4,200.00
Invoice Date Description Amount
8279 07/29/2025 Grounds - Memorial Park Pickleball Court Lines
Painting
$4,200.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$4,200.00
43124 08/15/2025 Open Accounts Payable Vision Service Plan $2,205.90
Invoice Date Description Amount
823288502 07/19/2025 August 2025 Vision Benefit 135 Enrollees -Current
Balance Only
$2,205.90
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$2,205.90
43125 08/15/2025 Open Accounts Payable Vision Service Plan $900.52
Invoice Date Description Amount
823288498 07/19/2025 August 2025 Vision Benefit 47 Enrollees - Current
Balance Only
$900.52
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$900.52
43126 08/15/2025 Open Accounts Payable Vision Service Plan $996.74
Invoice Date Description Amount
823299383 07/21/2025 August 2025 Vision Benefit 61 Enrollees -Current
Balance Only
$996.74
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$996.74
Monday, August 18, 2025Pages: 37 of 39user: Indrani Sengupta 113
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113 of 555
Payment Register
City of Cupertino
From Payment Date: 8/2/2025 - To Payment Date: 8/15/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
43127 08/15/2025 Open Accounts Payable WOWzy Creation Corp. dba First
Place
$61.01
Invoice Date Description Amount
97181 08/05/2025 Nameplate for Lindsay Nelson $28.87
97163 08/05/2025 Name Sign-Susan Mac $32.14
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$61.01
43128 08/15/2025 Open Accounts Payable Zayo Group, LLC $3,266.36
Invoice Date Description Amount
2025080030583 08/01/2025 FY26 Disaster Recovery Telecom services August
2025
$3,266.36
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating
Cash)
$3,266.36
43129 08/15/2025 Open Accounts Payable Zumar Industries, Inc. $32,430.58
Invoice Date Description Amount
53073 07/11/2025 FY 24-25 Lawson Mid. Sch. 2-way Class IV Bike Path
Bollards
$32,430.58
Paying Fund Cash Account Amount
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating
Cash)
$32,430.58
43130 08/13/2025 Open Accounts Payable TASC $404.80
Invoice Date Description Amount
IN3520437 08/12/2025 HRA - Administration Fees $404.80
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$404.80
43131 08/13/2025 Open Accounts Payable TASC $244.87
Invoice Date Description Amount
IN3520438 08/12/2025 FSA - Administration Fees $244.87
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$244.87
Type EFT Totals:120 Transactions $3,760,940.33
Main Account - Main Checking Account Totals
Checks Status Count Transaction Amount Reconciled Amount
Open 111 $916,753.49 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 111 $916,753.49 $0.00
EFTs Status Count Transaction Amount Reconciled Amount
Open 120 $3,760,940.33 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Total 120 $3,760,940.33 $0.00
Monday, August 18, 2025Pages: 38 of 39user: Indrani Sengupta 114
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114 of 555
Payment Register
City of Cupertino
From Payment Date: 8/2/2025 - To Payment Date: 8/15/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
All Status Count Transaction Amount Reconciled Amount
Open 231 $4,677,693.82 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 231 $4,677,693.82 $0.00
Grand Totals:
Checks Status Count Transaction Amount Reconciled Amount
Open 111 $916,753.49 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 111 $916,753.49 $0.00
EFTs Status Count Transaction Amount Reconciled Amount
Open 120 $3,760,940.33 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Total 120 $3,760,940.33 $0.00
All Status Count Transaction Amount Reconciled Amount
Open 231 $4,677,693.82 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 231 $4,677,693.82 $0.00
Monday, August 18, 2025Pages: 39 of 39user: Indrani Sengupta 115
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115 of 555
Attachment C
RESOLUTION NO. 25-XXX
A RESOLUTION OF THE CUPERTINO CITY COUNCIL
RATIFYING CERTAIN CLAIMS AND DEMANDS PAYABLE IN THE
AMOUNTS AND FROM THE FUNDS AS HEREINAFTER DESCRIBED FOR
GENERAL AND MISCELLANEOUS EXPENDITURES FOR THE PERIOD
ENDING AUGUST 29, 2025
WHEREAS, the Director of Administrative Services or their designated
representative has certified to accuracy of the following claims and demands and
to the availability of funds for payment hereof; and
WHEREAS, the said claims and demands have been audited as required by law.
NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby ratify
the following claims and demands in the amounts and from the funds as
hereinafter set forth in the attached Payment Register.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 16th day of September, 2025 by the following vote:
Vote Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
SIGNED:
________
Liang Chao, Mayor
City of Cupertino
________________________
Date
ATTEST:
________
Kirsten Squarcia, City Clerk
________________________
Date
116
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116 of 555
Resolution No. 25-XXX
Page 2
CERTIFICATION
The Finance Manager hereby certifies to the accuracy of said records and to the
availability of funds for payment.
CERTIFIED:
Jonathan Orozco, Finance Manager
117
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117 of 555
Payment Register
City of Cupertino
From Payment Date: 8/16/2025 - To Payment Date: 8/29/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Main Account - Main Checking Account
Check
737164 08/29/2025 Open Accounts Payable ASCAP $907.15
Invoice Date Description Amount
500602635-25 08/20/2025 Annual Music License Fee - ASCAP 25-26 $907.15
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$907.15
737165 08/29/2025 Open Accounts Payable AT&T $115.56
Invoice Date Description Amount
5558-072825 07/28/2025 960 731-7142 555 8 $115.56
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$115.56
737166 08/29/2025 Open Accounts Payable AT&T $9,602.56
Invoice Date Description Amount
000023896132 08/10/2025 9391051384 7/10/25-8/9/25 $1,622.39
000023914580 08/12/2025 9391023221 (408-253-9200) 7/12/25-8/11/25 $66.50
000023914582 08/12/2025 9391023223 7/12/25-8/11/25 $92.20
000023914676 08/12/2025 9391023218 (238-371-7141) 7/12/25-8/11/25 $64.04
000023914677 08/12/2025 9391023217 (237-361-8095) 7/12/25-8/11/25 $81.28
000023914678 08/12/2025 9391023216 (233-281-5494) 7/12/25-8/11/25 $65.62
000023914679 08/12/2025 9391023215 (233-281-4421) 7/12/25-8/11/25 $83.29
000023915547-0 08/12/2025 9391066758 - 4087771305 | | 10185 N STELLING RD
- Secure FAX
$20.09
000023915547-1 08/12/2025 9391066758 - 4087771306 | | 10185 N STELLING RD
- Sheriff
$20.01
000023915547-2 08/12/2025 9391066758 - 4087771307 | | 10185 N STELLING RD
- Sheriff
$20.01
000023915547-3 08/12/2025 9391066758 - 4087771311 | | 22221 MC CLELLAN
RD - Environmental
$25.10
000023915547-4 08/12/2025 9391066758 - 4087771318 | | 10555 MARY AV -
Traffic Operating Ce
$36.01
000023915547-5 08/12/2025 9391066758 - 4087771331 | | 21975 SAN FERNANDO
AV - BBF- Kiosk A
$20.51
000023915547-6 08/12/2025 9391066758 - 4087771340 | | 10555 MARY AV -
Alarm- Service Cente
$20.19
000023915547-7 08/12/2025 9391066758 - 4087771344 | | 21251 STEVENS
CREEK BL - SEN - FAX
$20.01
000023915547-8 08/12/2025 9391066758 - 4087771345 - CH- PG&E Meter $20.16
000023915547-9 08/12/2025 9391066758 - 4087771346 | | 21111 STEVENS
CREEK BL - SPORTS Cent
$20.16
000023915547-10 08/12/2025 9391066758 - 4087771348 | | 10555 MARY AV -
Alarm- Service Cente
$20.21
000023915547-11 08/12/2025 9391066758 - 4087771355 | | 10555 MARY AV -
Mechanic Shop FAX
$20.01
000023915547-12 08/12/2025 9391066758 - 4087773102 | | 10185 N STELLING RD
- Museum/Spare
$20.01
000023915547-13 08/12/2025 9391066758 - 4087773103 | | 10185 N STELLING RD
- Museum/Spare
$20.01
Tuesday, September 2, 2025Pages: 1 of 28user: Indrani Sengupta 118
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118 of 555
Payment Register
City of Cupertino
From Payment Date: 8/16/2025 - To Payment Date: 8/29/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
000023915547-14 08/12/2025 9391066758 - 4087773109 - FAX $20.01
000023915547-15 08/12/2025 9391066758 - 4087773112 | | 21111 STEVENS
CREEK BL - SPORTS- Fir
$21.39
000023915547-16 08/12/2025 9391066758 - 4087773113 | | 21111 STEVENS
CREEK BL - SPORTS- Fir
$20.34
000023915547-17 08/12/2025 9391066758 - 4087773137 | | 10185 N STELLING RD
- FAX QCC
$20.01
000023915547-18 08/12/2025 9391066758 - 4087773143 | | 21975 SAN FERNANDO
AV - BBF - Retrea
$20.96
000023915547-19 08/12/2025 9391066758 - 4087773145 | | 21975 SAN FERNANDO
AV - BBF-Alarm Go
$20.16
000023915547-20 08/12/2025 9391066758 - 4087773156 | | 21251 STEVENS
CREEK BL - SEN- FAX Wo
$20.01
000023915547-21 08/12/2025 9391066758 - 4087773164 | | 21111 STEVENS
CREEK BL - Sports Fax
$20.16
000023915547-22 08/12/2025 9391066758 - 4087773168 | | 21111 STEVENS
CREEK BL - Sports Cent
$20.16
000023915547-23 08/12/2025 9391066758 - 4087773254 | | 21975 SAN FERNANDO
AV - BBF - Golf S
$25.08
000023915547-24 08/12/2025 9391066758 - 4087773258 | | 21975 SAN FERNANDO
AV - BBF- Alarm C
$20.03
000023915547-25 08/12/2025 9391066758 - 4087773287 - Comm Hall - Alarm $20.01
000023915547-26 08/12/2025 9391066758 - 4087773288 - Comm Hall - Fire Alarm $20.47
000023915547-27 08/12/2025 9391066758 - 4087773293 - Comm Hall - Fire Alarm $20.01
000023915547-28 08/12/2025 9391066758 - 4087773302 | | 21251 STEVENS
CREEK BL - SEN- Credit
$20.01
000023915547-29 08/12/2025 9391066758 - 4087773305 | | 21251 STEVENS
CREEK BL - SEN- Credit
$20.01
000023915547-30 08/12/2025 9391066758 - 4087773317 - CH- Finance CC VISA $20.16
000023915547-31 08/12/2025 9391066758 - 4087773333 - CH- FAX downstairs $20.16
000023915547-32 08/12/2025 9391066758 - 4087773365 | | 21251 STEVENS
CREEK BL - RNA FAX
$20.01
000023915547-33 08/12/2025 9391066758 - 4087773369 | | 21251 STEVENS
CREEK BL - SEN- Alarm
$21.24
000023915547-34 08/12/2025 9391066758 - 4087773370 | | 21251 STEVENS
CREEK BL - SEN- Alarm
$20.30
000023915547-35 08/12/2025 9391066758 - 4087773372 | | 21251 STEVENS
CREEK BL - Trane Modem
$20.01
000023915547-36 08/12/2025 9391066758 - 4087773387 | | 10555 MARY AV - FAX
or Alarm
$20.01
000023915547-37 08/12/2025 9391066758 - 4087773388 | | 10555 MARY AV - FAX
or Alarm
$20.01
000023915547-38 08/12/2025 9391066758 - 4087773399 | | 10555 MARY AV - FAX $20.23
000023915547-39 08/12/2025 9391066758 - 4087773416 | | 21251 STEVENS
CREEK BL - SEN- Cr Car
$20.01
000023915547-40 08/12/2025 9391066758 - 4087773419 | | 21251 STEVENS
CREEK BL - SEN- Cr Car
$20.01
000023914579-0 08/12/2025 9391023228-McClellan alarm $31.25
000023914579-1 08/12/2025 9391023228-4082558166 - Service Center Admin $31.25
000023914579-2 08/12/2025 9391023228-City Hall $2,617.19
000023914579-3 08/12/2025 9391023228-Service Center $128.26
000023914579-4 08/12/2025 9391023228-Wilson Park $31.25
Tuesday, September 2, 2025Pages: 2 of 28user: Indrani Sengupta 119
CC 09-16-2025
119 of 555
Payment Register
City of Cupertino
From Payment Date: 8/16/2025 - To Payment Date: 8/29/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
000023914579-5 08/12/2025 9391023228-Street Maintenance $31.41
000023914579-6 08/12/2025 9391023228-Monte Vista - 0720858144 $524.22
000023914579-7 08/12/2025 9391023228-BBF Golf - 0720858146 $427.35
000023914579-8 08/12/2025 9391023228-BBF Park - 0720858145 $427.35
000023914579-9 08/12/2025 9391023228-0720858348 -$427.35
000023914579-10 08/12/2025 9391023228-0720858349 - 10229 North Portal Avenue $427.35
000023914579-11 08/12/2025 9391023228-Teleconnect: BTN0720858350 $427.35
000023914579-12 08/12/2025 9391023228-720858352 $524.22
000023914579-13 08/12/2025 9391023228-Teleconnect: BTN0722762181 $524.22
000023914579-14 08/12/2025 9391023228-4084461114 - 10455 Miller Ave $31.25
000023914579-15 08/12/2025 9391023228-4084461126 - 19784 Wintergreen dr. $31.26
000023914579-16 08/12/2025 9391023228-4084461164 - 10299 N PORTAL AV $31.25
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$6,070.22
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating
Cash)
$66.50
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$164.12
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating
Cash)
$3,281.71
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating
Cash)
$20.01
737167 08/29/2025 Open Accounts Payable Axis Mechanical Inc.$118,168.33
Invoice Date Description Amount
240741 06/11/2025 FY 24-25 Facilities - QCC Chiller Replacement $118,168.33
Paying Fund Cash Account Amount
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating
Cash)
$118,168.33
737168 08/29/2025 Open Accounts Payable Belkorp Ag, LLC $251.14
Invoice Date Description Amount
1113341 07/29/2025 Fleet - V-Belt $115.20
1113235 07/29/2025 Fleet - Filter Element $135.94
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating
Cash)
$251.14
737169 08/29/2025 Open Accounts Payable Biggs Cardosa Associates $38,262.30
Invoice Date Description Amount
94143 08/05/2025 Stevens Creek Bridge Repair No. 03 July1-31, 2025 $38,262.30
Paying Fund Cash Account Amount
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating
Cash)
$38,262.30
737170 08/29/2025 Open Accounts Payable California Municipal Clerks
Association
$300.00
Invoice Date Description Amount
300005218 08/18/2025 CMCA Membership for Lauren Sapudar $300.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$300.00
Tuesday, September 2, 2025Pages: 3 of 28user: Indrani Sengupta 120
CC 09-16-2025
120 of 555
Payment Register
City of Cupertino
From Payment Date: 8/16/2025 - To Payment Date: 8/29/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
737171 08/29/2025 Open Accounts Payable California Park & Recreation Society
(CPRS)
$150.00
Invoice Date Description Amount
07232025 07/23/2025 CPRS Director Membership FY26 $150.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$150.00
737172 08/29/2025 Open Accounts Payable Catholic Charities of Santa Clara
County
$2,540.28
Invoice Date Description Amount
CCOCDBGQ4FY2425 08/14/2025 Long Term Care Ombudsman FY24-25 04/01/25-
06/30/25
$2,540.28
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$2,540.28
737173 08/29/2025 Open Accounts Payable CINTAS CORP $1,278.76
Invoice Date Description Amount
4239825274 08/12/2025 Uniform and Safety apparel SC $643.25
4240620155 08/19/2025 Service Center - Uniforms and Safety Apparel $635.51
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$1,278.76
737174 08/29/2025 Open Accounts Payable CITY OF CUPERTINO $10,746.82
Invoice Date Description Amount
MR2026-00000004 08/13/2025 Billing for Jan-Jun 2025 Clean Water and Storm Prot
Fees
$10,746.82
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$9,194.07
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating
Cash)
$201.95
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$809.86
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$540.94
737175 08/29/2025 Open Accounts Payable County of Santa Clara -Sheriff $80.00
Invoice Date Description Amount
1800094468 07/17/2025 FY24-25 LIVE SCAN SVCS JUN25 $80.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$80.00
737176 08/29/2025 Open Accounts Payable County of Santa Clara-CEPA $66,540.50
Invoice Date Description Amount
816 08/07/2025 Household Hazardous Waste Augmentation 50% of
FY26
$66,540.50
Paying Fund Cash Account Amount
520 - Resource Recovery 520 100-100 (Cash & Investments Assets Operating
Cash)
$66,540.50
Tuesday, September 2, 2025Pages: 4 of 28user: Indrani Sengupta 121
CC 09-16-2025
121 of 555
Payment Register
City of Cupertino
From Payment Date: 8/16/2025 - To Payment Date: 8/29/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
737177 08/29/2025 Open Accounts Payable CUPERTINO ROTARY CLUB $1,600.00
Invoice Date Description Amount
Rotary 081925 08/19/2025 FY25-26 Community Funding Grant Recipient $1,600.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$1,600.00
737178 08/29/2025 Open Accounts Payable DOWNTOWN FORD SALES $65,034.37
Invoice Date Description Amount
13785 07/10/2025 Fleet - 2025 Ford Lightning Veh# 441 $65,034.37
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating
Cash)
$65,034.37
737179 08/29/2025 Open Accounts Payable FRONTIER FORD $4,441.22
Invoice Date Description Amount
291606 06/13/2025 FY 24-25 Fleet- Tire Service, Vehicle Inspection $1,100.07
291703 06/12/2025 FY 24-25 Fleet- Tire Service, Vehicle Inspection,
Diagnostic
$1,388.37
291878 06/10/2025 FY 24-25 Fleet- Tire Service, Vehicle Inspection,
Transmission..
$183.22
292761 07/21/2025 FY 24-25 Fleet- Tire Service, Vehicle Multi-Point
Inspection
$808.22
292915 07/02/2025 FY 24-25 Fleet- Tire Service, Vehicle Inspection,
Alignment
$183.22
293649 07/22/2025 FY 24-25 Fleet- Tire Service, Vehicle Multi-Point
Inspection
$778.12
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating
Cash)
$4,441.22
737180 08/29/2025 Open Accounts Payable Global Knowledge Training LLC $3,825.00
Invoice Date Description Amount
0000307095 08/15/2025 FY24-25 Training VMware vSphere: Install, Configure,
Mnge
$3,825.00
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating
Cash)
$3,825.00
737181 08/29/2025 Open Accounts Payable Grace Duval $1,003.00
Invoice Date Description Amount
082925 GD 08/20/2025 August personal training $1,003.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$1,003.00
737182 08/29/2025 Open Accounts Payable HUICHEN LIN $39.00
Invoice Date Description Amount
082925 HL 08/19/2025 August payment $39.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$39.00
Tuesday, September 2, 2025Pages: 5 of 28user: Indrani Sengupta 122
CC 09-16-2025
122 of 555
Payment Register
City of Cupertino
From Payment Date: 8/16/2025 - To Payment Date: 8/29/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
737183 08/29/2025 Open Accounts Payable LAUREN SAPUDAR $55.00
Invoice Date Description Amount
LaurenS081425 08/14/2025 Cell Phone Reimbursement for August 2025 for
Lauren S
$55.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$55.00
737184 08/29/2025 Open Accounts Payable Lester Giles Markarian $202.50
Invoice Date Description Amount
08112025 07/26/2025 Blacksmithing Demonstration 7/26/2025 $202.50
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$202.50
737185 08/29/2025 Open Accounts Payable LIVE OAK ADULT DAY SERVICES $2,227.11
Invoice Date Description Amount
2025-2 08/15/2025 Live Oak Q4 Public Service FY24-25 $2,227.11
Paying Fund Cash Account Amount
260 - CDBG 260 100-100 (Cash & Investments Assets Operating
Cash)
$2,227.11
737186 08/29/2025 Open Accounts Payable Mountain View Garden Center $133.68
Invoice Date Description Amount
118256 08/11/2025 CA Gold Fines 081125 $133.68
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$133.68
737187 08/29/2025 Open Accounts Payable Napa Auto Parts $28,091.25
Invoice Date Description Amount
203169 07/28/2025 Fleet - Scan Tool, Cable Kit, Troubleshooting Software $15,433.23
203167 07/28/2025 Fleet - Rotary Air Compressor $12,388.19
752414 07/29/2025 Fleet - Barricade Hose $91.75
752417 07/29/2025 Fleet - Steel Clip Wheel Weig $55.99
753205 08/11/2025 Fleet- Clear RTV Silicone $52.79
753221 08/11/2025 Fleet- Air Filter $41.23
753240 08/11/2025 Fleet- Clear Advanced Wipers $28.07
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating
Cash)
$28,091.25
737188 08/29/2025 Open Accounts Payable O'Reilly Auto Parts $72.55
Invoice Date Description Amount
2591-459184 08/15/2025 Fleet- Wiper Blades $72.55
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating
Cash)
$72.55
737189 08/29/2025 Open Accounts Payable Occupational Health Centers of
California, A Medi
$299.00
Invoice Date Description Amount
87243057 06/25/2025 FY 24-25 TB Test/ Chest XRAY $139.00
86875616 06/24/2025 FY24-25 TB Test X Rays $40.00
Tuesday, September 2, 2025Pages: 6 of 28user: Indrani Sengupta 123
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123 of 555
Payment Register
City of Cupertino
From Payment Date: 8/16/2025 - To Payment Date: 8/29/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
87166189 06/18/2025 FY 24-25 TB Test w/ Chest Xray $120.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$299.00
737190 08/29/2025 Open Accounts Payable Operating Engineers Local Union No.
3
$1,421.64
Invoice Date Description Amount
08222025 08/22/2025 Union Dues pp 8/9/25-8/22/25 $1,421.64
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$1,421.64
737191 08/29/2025 Open Accounts Payable Pacific Polymers Company $4,921.88
Invoice Date Description Amount
7580 08/14/2025 Grounds - Clear Garbage Bags for Memorial Park $4,921.88
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$4,921.88
737192 08/29/2025 Open Accounts Payable Parts Authority, LLC $146.84
Invoice Date Description Amount
990228 08/15/2025 Fleet- Wipers $146.84
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating
Cash)
$146.84
737193 08/29/2025 Open Accounts Payable PAUL SAPUDAR $110.00
Invoice Date Description Amount
PaulS07142025 07/14/2025 Cell Phone Reimbursement through 07142025 $55.00
PaulS08142025 08/14/2025 Cell Phone Reimbursement - Paul S through 08142025 $55.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$110.00
737194 08/29/2025 Open Accounts Payable PG&E $83,899.66
Invoice Date Description Amount
0092-072925-0 07/29/2025 0116367401 - MILLER W/S NORTH OF
GREENWOOD
$21.48
0092-072925-1 07/29/2025 0116367359 - HOMESTEAD & HERON $88.23
0092-072925-2 07/29/2025 0116367150 - HOMESTEAD & WOLFE RD $144.89
0092-072925-3 07/29/2025 0116367155 - HOMESTEAD & BLANEY $90.43
0092-072925-4 07/29/2025 0116367275 - HOMESTEAD & TANTAU $147.56
0092-072925-5 07/29/2025 0112017763 - 11370 S STELLING RD $9.84
0092-072925-6 07/29/2025 0116644889 - 19500 PRUNERIDGE AVE POLE
TP16660
$9.84
0092-072925-7 07/29/2025 0118007511 - 21834 CORTE MADERA LN $6.00
0092-072925-8 07/29/2025 0110161867 - W/S OF WOLFE RD @ APPLE
CAMPUS DRIVEWAY
$103.95
0092-072925-9 07/29/2025 0116367793 - GREENLEAF DR, FLORA VISTA AVE,
GLENCOE DR, N
$833.72
0092-072925-10 07/29/2025 0115145264 - 2018-12 RANDY LANE & LARRY WAY
- STREETLIGHTS
$68.49
0092-072925-11 07/29/2025 0111736580 - SPM - SF CUPERTINO 075 $5.89
Tuesday, September 2, 2025Pages: 7 of 28user: Indrani Sengupta 124
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124 of 555
Payment Register
City of Cupertino
From Payment Date: 8/16/2025 - To Payment Date: 8/29/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
0092-072925-12 07/29/2025 0116367357 - N DE ANZA BLVD 188 FT $20.67
0092-072925-13 07/29/2025 0116367907 - S/W COR STELLING & $124.62
0092-072925-14 07/29/2025 0116367113 - MILLER E/S 100N OFF $109.78
0092-072925-15 07/29/2025 0116367836 - DE ANZA BLVD E/S S/O $10.23
0092-072925-16 07/29/2025 0116367677 - DE ANZA & LAZANEO $10.62
0092-072925-17 07/29/2025 0116367025 - DE ANZA & LAZANEO DR $118.28
0092-072925-18 07/29/2025 0110659172 - N DE ANZA BLVD 455 FT $15.82
0092-072925-19 07/29/2025 0116367035 - DEANZA BLVD & MARIANI $148.32
0092-072925-20 07/29/2025 0116367045 - DEANZA BLVD @HWY 280 $144.73
0092-072925-21 07/29/2025 0116367050 - NW COR STEVENS CRK $117.48
0092-072925-22 07/29/2025 0116367055 - SAICH WY @ STEVENS CRK NE
CORNER
$99.60
0092-072925-23 07/29/2025 0116367060 - E37R0 STEVENS CREEK & $157.54
0092-072925-24 07/29/2025 0116367065 - STEVENS CREEK BLVD E/ $11.11
0092-072925-25 07/29/2025 0116367070 - STEVENS CREEK @ BLANEY AVE $137.19
0092-072925-26 07/29/2025 0116367075 - VALLCO PKWY @ $95.56
0092-072925-27 07/29/2025 0116367090 - WOLFE @ VALLCO PKWY $141.81
0092-072925-28 07/29/2025 0116367100 - E37H3 WOLFE & 280 $132.24
0092-072925-29 07/29/2025 0116367105 - STEVENS CRK & WOLFE RD $195.78
0092-072925-30 07/29/2025 0116367110 - SW COR STEVENS CRK & $124.53
0092-072925-31 07/29/2025 0116367115 - STEVENS CRK @PERIMETER RD $123.65
0092-072925-32 07/29/2025 0116367120 - VALLCO PARKWAY/TANTAU AVE $138.82
0092-072925-33 07/29/2025 0116367125 - STEVENS CRK & TANTAU $135.40
0092-072925-34 07/29/2025 0116367130 - NW COR STEVEN CRK AND $124.62
0092-072925-35 07/29/2025 0116367782 - N/S STEVENS CREEK BLVD $10.67
0092-072925-36 07/29/2025 0116367001 - E37H4 WOLFE & RTE 280 $86.33
0092-072925-37 07/29/2025 0116367165 - S/E WOLFE-PRUNRIDGE $156.14
0092-072925-38 07/29/2025 0116367170 - 10350 N TANTAU AVE / TRAFFIC
PEDESTAL
$133.38
0092-072925-39 07/29/2025 0116367175 - S/E COR PRUNERIDGE & $113.59
0092-072925-40 07/29/2025 0116367180 - FINCH & STEVENS CREEK $148.96
0092-072925-41 07/29/2025 0116367185 - WOLFE RD 500 FT $44.18
0092-072925-42 07/29/2025 0116367195 - CRNR MILLER & PHIL LN $108.56
0092-072925-43 07/29/2025 0116367200 - HOMESTEAD @DEANZA BLVD $171.85
0092-072925-44 07/29/2025 0116367205 - HOMESTEAD RD $105.35
0092-072925-45 07/29/2025 0116367215 - N/RAMP DE ANZA BLVD $130.17
0092-072925-46 07/29/2025 0116367220 - HOMESTEAD RD & BLUE JAY $105.01
0092-072925-47 07/29/2025 0116367225 - WS PORTAL BTW AMHURST- $541.47
0092-072925-48 07/29/2025 0114321565 - 22601 VOSS AVE $3,036.10
0092-072925-49 07/29/2025 0116367925 - 22601 VOSS AVE $25.22
0092-072925-50 07/29/2025 0116367245 - STEVENS CREEK BLVD & $20.57
0092-072925-51 07/29/2025 0116367269 - COR/LUCILLE & RANDY LN $12.92
0092-072925-52 07/29/2025 0116367255 - LUCILLE & VILLA DE ANZA $454.08
0092-072925-53 07/29/2025 0116367815 - 19784 WINTERGREEN DR $1,303.35
0092-072925-54 07/29/2025 0116367280 - STEVENS CREEK BLVD & 150 $127.18
0092-072925-55 07/29/2025 0116367290 - STEVENS CRK & MARY AVE 10 $140.76
0092-072925-56 07/29/2025 0116367408 - STEVENS CREEK BL & $92.20
0092-072925-57 07/29/2025 0116367625 - STEVENS CREEK BLVD $10.18
0092-072925-58 07/29/2025 0116367902 - 10246 PARKSIDE LN $541.68
0092-072925-59 07/29/2025 0116367628 - NW COR ALPINE DR & $10.18
Tuesday, September 2, 2025Pages: 8 of 28user: Indrani Sengupta 125
CC 09-16-2025
125 of 555
Payment Register
City of Cupertino
From Payment Date: 8/16/2025 - To Payment Date: 8/29/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
0092-072925-60 07/29/2025 0116367476 - SALEM AVE @ FOOTHILL BLVD $10.21
0092-072925-61 07/29/2025 0116367527 - FOOTHILL BLVD 200' N/O $10.40
0092-072925-62 07/29/2025 0116367740 - CARMEN RD @ STEVENS $11.89
0092-072925-63 07/29/2025 0112570652 - FOOTHILL BLVD 150' N/O $10.76
0092-072925-64 07/29/2025 0116367370 - STEVENS CREEK BLVD & $15.28
0092-072925-65 07/29/2025 0116367380 - NE CORNER PENINSULA & 150 $122.47
0092-072925-66 07/29/2025 0116367385 - END/STOKES W/ $13.00
0092-072925-67 07/29/2025 0116367395 - N/E COR FOOTHILL AND $114.06
0092-072925-68 07/29/2025 0116367067 - STONYDALE DR @ $120.15
0092-072925-69 07/29/2025 0116367071 - LINDA VISTA DR $26.48
0092-072925-70 07/29/2025 0116367648 - LINDA VISTA PARK $244.87
0092-072925-71 07/29/2025 0116367455 - E37R9 RODRIGUEZ & $133.85
0092-072925-72 07/29/2025 0116367656 - SCOFIELD & DE ANZA $13.78
0092-072925-73 07/29/2025 0116367465 - DE ANZA BLVD AND $12.54
0092-072925-74 07/29/2025 0116367475 - FOOTHILL AND STEVENS CREEK $120.79
0092-072925-75 07/29/2025 0116367447 - STELLING RD MEDIAN $14.11
0092-072925-76 07/29/2025 0116367236 - STELLING RD MEDIAN $13.74
0092-072925-77 07/29/2025 0116367505 - STEVENS CRK & STELLING $53.04
0092-072925-78 07/29/2025 0116367510 - BUBB RD & RESULTS WY $82.74
0092-072925-79 07/29/2025 0116367515 - BUBB RD & MC CLELLAN $166.95
0092-072925-80 07/29/2025 0116367520 - STELLING RD/PEPPERTREE $99.95
0092-072925-81 07/29/2025 0116367525 - STELLING & MC CLELLAN $147.17
0092-072925-82 07/29/2025 0116367530 - ORANGE AVE & STVNS CRK $87.46
0092-072925-83 07/29/2025 0116367493 - DUMAS DR-JOLLYMAN PARK $1,142.46
0092-072925-84 07/29/2025 0116367545 - SARATOGA-SUNNYVALE RD @
RAINBOW
$120.57
0092-072925-85 07/29/2025 0116367550 - W/S SARA-SVLE RD AT $109.91
0092-072925-86 07/29/2025 0116367560 - S/E COR DE ANZA & $158.09
0092-072925-87 07/29/2025 0116367570 - DE ANZA BLVD AND $12.54
0092-072925-88 07/29/2025 0116367585 - RAINBOW & STELLING $112.50
0092-072925-89 07/29/2025 0116367559 - 21011 PROSPECT RD $10.28
0092-072925-90 07/29/2025 0116367685 - RUPPELL PL & MOLTZEN DR $84.91
0092-072925-91 07/29/2025 0116367360 - 10300 AINSWORTH DR $10.65
0092-072925-92 07/29/2025 0116367630 - 22100 STEVENS CREEK BLVD $609.21
0092-072925-93 07/29/2025 0116367375 - 10710 STOKES AVE $57.25
0092-072925-94 07/29/2025 0116367044 - 10555 MARY AVE $543.42
0092-072925-95 07/29/2025 0116367568 - 10555 MARY AVE $220.48
0092-072925-96 07/29/2025 0116367474 - 10500 ANN ARBOR AVE $320.80
0092-072925-97 07/29/2025 0114315284 - 21975 SAN FERNANDO AVE $5,107.74
0092-072925-98 07/29/2025 0116367171 - 10155 BARBARA LN $415.05
0092-072925-99 07/29/2025 0116367587 - 10430 S DE ANZA BLVD $64.51
0092-072925-100 07/29/2025 0116367449 - 10350 TORRE AVE $3,977.91
0092-072925-101 07/29/2025 0116367145 - 10300 TORRE AVE $17,914.99
0092-072925-102 07/29/2025 0116367437 - 10455 MILLER AVE $748.82
0092-072925-103 07/29/2025 0116367988 - 21710 MCCLELLAN RD $10.21
0092-072925-104 07/29/2025 0116367484 - 20220 SUISUN DR $197.91
0092-072925-105 07/29/2025 0116367763 - 10630 S DE ANZA BLVD $66.15
0092-072925-106 07/29/2025 0116367332 - 821 BUBB RD # B $41.50
0092-072925-107 07/29/2025 0116367274 - 1170 YORKSHIRE DR $10.80
0092-072925-108 07/29/2025 0116367013 - 1486 S STELLING RD $10.18
Tuesday, September 2, 2025Pages: 9 of 28user: Indrani Sengupta 126
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126 of 555
Payment Register
City of Cupertino
From Payment Date: 8/16/2025 - To Payment Date: 8/29/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
0092-072925-109 07/29/2025 0116367941 - 7548 DONEGAL DR $13.26
0092-072925-110 07/29/2025 0116367840 - 10185 N STELLING RD $16,501.74
0092-072925-111 07/29/2025 0116367285 - 21111 STEVENS CREEK BLVD $12,135.74
0092-072925-112 07/29/2025 0116367477 - 21121 STEVENS CREEK BLVD $2,876.94
0092-072925-113 07/29/2025 0113736756 - 21251 STEVENS CREEK BLVD $6,561.96
0092-072925-114 07/29/2025 0116367590 - SARATOGA SUNNYVALE RD $100.75
0092-072925-115 07/29/2025 0116367605 - E37C1 PROSPECT & $124.85
0092-072925-116 07/29/2025 0116367610 - E37R6 KENTWOOD $113.79
0092-072925-117 07/29/2025 0116367615 - FALLENLEAF LN & DE ANZA BLVD $126.34
0092-072925-118 07/29/2025 0116367620 - S. DE ANZA BL & SHARON DR $20.96
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$71,154.71
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating
Cash)
$609.21
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$12,135.74
737195 08/29/2025 Open Accounts Payable PG&E $232.96
Invoice Date Description Amount
7100-081325 08/13/2025 7166121710-0 7/8/25-8/5/25 $232.96
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$232.96
737196 08/29/2025 Open Accounts Payable PG&E $37.98
Invoice Date Description Amount
0322-081225 08/12/2025 5849279032-2 7/8/25-8/5/25 $37.98
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$37.98
737197 08/29/2025 Open Accounts Payable Raj Goel $273.00
Invoice Date Description Amount
082925 RG 08/19/2025 August payment $273.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$273.00
737198 08/29/2025 Open Accounts Payable Ralph Andersen & Associates $7,800.00
Invoice Date Description Amount
7100 04/30/2025 FY24-25 Compensation Survey through April 2025 $7,800.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$7,800.00
737199 08/29/2025 Open Accounts Payable ROYAL BRASS INCORPORATED -
SAN JOSE
$94.26
Invoice Date Description Amount
00366200 07/29/2025 Fleet - 43 Series Hose Assembly $94.26
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating
Cash)
$94.26
Tuesday, September 2, 2025Pages: 10 of 28user: Indrani Sengupta 127
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127 of 555
Payment Register
City of Cupertino
From Payment Date: 8/16/2025 - To Payment Date: 8/29/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
737200 08/29/2025 Open Accounts Payable Royal Coach Tours $2,421.00
Invoice Date Description Amount
33688 08/07/2025 Charter 35338: 8/7/25 - Journey Through Innovation
Trip
$1,180.00
34803 08/19/2025 Charter 34803: 8/19/25 - Wheels in Motion Trip $1,241.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$2,421.00
737201 08/29/2025 Open Accounts Payable San Jose Water Company $24,678.36
Invoice Date Description Amount
06302025-1 07/31/2025 FY 24-25 PW-ENG - June2025 Water System
Upgrades
$24,678.36
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$24,678.36
737202 08/29/2025 Open Accounts Payable Shade 'N Net of Arizona $24,950.00
Invoice Date Description Amount
25-278 08/20/2025 Grounds - Fabric and Hardware Replacement at
Blackberry Farm
$24,950.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$24,950.00
737203 08/29/2025 Open Accounts Payable SUBURBAN PROPANE-1644 $194.14
Invoice Date Description Amount
16440174715 08/04/2025 Fleet- Propane $194.14
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating
Cash)
$194.14
737204 08/29/2025 Open Accounts Payable Sue and Kathy Line Dance $39.20
Invoice Date Description Amount
081825 06/30/2025 FY 24-25 March-April Classes $39.20
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$39.20
737205 08/29/2025 Open Accounts Payable SWANK MOTION PICTURES, INC.$1,395.00
Invoice Date Description Amount
DB4030480 08/06/2025 MITP Movie License - 8/8/25 $465.00
DB4035257 08/18/2025 MITP Movie License - 8/15/25 $465.00
DB4043341 08/21/2025 MITP Movie License - 8/22/25 $465.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$1,395.00
737206 08/29/2025 Open Accounts Payable Swarco McCain Inc.$43,072.32
Invoice Date Description Amount
INV0287705 06/25/2025 3-Sensor NoTraffic System $43,072.32
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$43,072.32
Tuesday, September 2, 2025Pages: 11 of 28user: Indrani Sengupta 128
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Payment Register
City of Cupertino
From Payment Date: 8/16/2025 - To Payment Date: 8/29/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
737207 08/29/2025 Open Accounts Payable T-MOBILE $104.36
Invoice Date Description Amount
4158-082125 08/21/2025 FY26 966594158 T-Mobile lines 7/21/25 8/20/25 $104.36
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating
Cash)
$104.36
737208 08/29/2025 Open Accounts Payable The Cupertino Historical Society, Inc.$40,000.00
Invoice Date Description Amount
CHS08202025 08/20/2025 FY 25-26 Grant Funding and License Agreement $40,000.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$40,000.00
737209 08/29/2025 Open Accounts Payable WILBUR-ELLIS COMPANY LLC $1,459.44
Invoice Date Description Amount
17429102 08/20/2025 Grounds- Cheetah Pro $1,459.44
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$1,459.44
737210 08/29/2025 Open Accounts Payable David Grant $500.00
Invoice Date Description Amount
2003137.032 08/20/2025 R231585 August 16, 2025 Reception Hall Rental
Deposit Refund
$500.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$500.00
737211 08/29/2025 Open Accounts Payable Hitesh Rastogi $460.00
Invoice Date Description Amount
2003133.032 08/13/2025 R230071 August 9, 2025 Reception Hall Rental
Deposit Refund
$460.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$460.00
737212 08/29/2025 Open Accounts Payable Jishnu Datta $500.00
Invoice Date Description Amount
2010613.030 08/14/2025 QCC- 8.09.25- Cupertino Room Security Deposit
Refund
$500.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$500.00
737213 08/29/2025 Open Accounts Payable JOHN DONOHUE $120.00
Invoice Date Description Amount
2010574.030 07/28/2025 BBF 7.28.25-Sycamore late cancellation $120.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$120.00
737214 08/29/2025 Open Accounts Payable Jooha Kim $300.00
Invoice Date Description Amount
2010612.030 08/14/2025 QCC- 8.08.25- Social Room Security Deposit Refund $300.00
Tuesday, September 2, 2025Pages: 12 of 28user: Indrani Sengupta 129
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Payment Register
City of Cupertino
From Payment Date: 8/16/2025 - To Payment Date: 8/29/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$300.00
737215 08/29/2025 Open Accounts Payable KIMBERLEY MA $360.00
Invoice Date Description Amount
2010628.030 08/19/2025 QCC 08.19.25-class 29623 customer request to
withdraw.
$360.00
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$360.00
737216 08/29/2025 Open Accounts Payable Kirandeep Kaur $300.00
Invoice Date Description Amount
2010610.030 08/14/2025 QCC- 08.03.25- Social Room Security Deposit Refund $300.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$300.00
737217 08/29/2025 Open Accounts Payable Mahajan, Hament $8,500.00
Invoice Date Description Amount
332912 08/21/2025 10080 S Tantau Ave., Encroachment, 332912 $8,500.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$8,500.00
737218 08/29/2025 Open Accounts Payable Maulshree Goyal $500.00
Invoice Date Description Amount
2010609.030 08/14/2025 QCC- 8.03.25- Cupertino Room Security Deposit
Refund
$500.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$500.00
737219 08/29/2025 Open Accounts Payable NING ZHAO $720.00
Invoice Date Description Amount
2010625.030 08/18/2025 QCC Class Refunds $720.00
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$720.00
737220 08/29/2025 Open Accounts Payable Opal Arenas $450.00
Invoice Date Description Amount
2003126.032 08/13/2025 R225534 August 2, 2025 Reception Hall Rental
Deposit Refund
$450.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$450.00
737221 08/29/2025 Open Accounts Payable Patty J $40.00
Invoice Date Description Amount
2003130.032 08/13/2025 Jeeps and Jelly Beans Price Adjustment $40.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$40.00
Tuesday, September 2, 2025Pages: 13 of 28user: Indrani Sengupta 130
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Payment Register
City of Cupertino
From Payment Date: 8/16/2025 - To Payment Date: 8/29/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
737222 08/29/2025 Open Accounts Payable Priscilla Grille $269.00
Invoice Date Description Amount
2010467.030 06/23/2025 QCC- All Sports Camp #27749 $269.00
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$269.00
737223 08/29/2025 Open Accounts Payable The Church in Cupertino $800.00
Invoice Date Description Amount
2010454.030 06/18/2025 QCC- 6.06.25- Cupertino/Social Room Security
Deposit Refund
$800.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$800.00
737224 08/29/2025 Open Accounts Payable Xiangchen Xu $300.00
Invoice Date Description Amount
2010603.030 08/11/2025 QCC- 8.13.25- Social Room Security Deposit Refund $300.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$300.00
737225 08/29/2025 Open Accounts Payable YUAN, ANNIE $12.00
Invoice Date Description Amount
#2005509.01 07/24/2025 QCC CLASS REFUND (07/24/2025) $12.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$12.00
737226 08/29/2025 Open Accounts Payable Yuk Yung $300.00
Invoice Date Description Amount
2010453.030 06/18/2025 QCC- 6.06.25- Social Room Security Deposit Refund $300.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$300.00
737227 08/29/2025 Open Accounts Payable Elena Valentina Pavel $152.00
Invoice Date Description Amount
082925 EVP 08/19/2025 August payment $152.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$152.00
737228 08/29/2025 Open Accounts Payable Indrani Sengupta $77.00
Invoice Date Description Amount
Indrani03312025 03/31/2025 Live Scan and Fingerprinting Reimbursement $77.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$77.00
737229 08/29/2025 Open Accounts Payable MOHAPATRA, SONY $70.00
Invoice Date Description Amount
2005216.012 01/03/2025 SPORTS CENTER (01/03.2025) ACCT. CREDIT
REFUND
$70.00
Paying Fund Cash Account Amount
Tuesday, September 2, 2025Pages: 14 of 28user: Indrani Sengupta 131
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131 of 555
Payment Register
City of Cupertino
From Payment Date: 8/16/2025 - To Payment Date: 8/29/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$70.00
Type Check Totals:66 Transactions $607,949.12
EFT
43133 08/18/2025 Open Accounts Payable EMPLOYMENT DEVEL DEPT $48,082.77
Invoice Date Description Amount
08082025 08/08/2025 CA State Tax pp 7/26/25-8/25/25 $48,082.77
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$48,082.77
43134 08/18/2025 Open Accounts Payable IRS $158,071.03
Invoice Date Description Amount
08082025 08/08/2025 Federal Tax pp 7/26/25-8/25/25 $158,071.03
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$158,071.03
43135 08/21/2025 Open Accounts Payable P E R S $161,964.94
Invoice Date Description Amount
08082025 08/08/2025 PERS pp 7/26/25-8/25/25 $161,964.94
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$161,964.94
43136 08/21/2025 Open Accounts Payable P E R S $547.48
Invoice Date Description Amount
08012025 08/08/2025 PERS Council pp 8/1/25-8/31/25 $547.48
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$547.48
43137 08/29/2025 Open Accounts Payable Colonial Life & Accident Insurance $29.16
Invoice Date Description Amount
08222025 08/22/2025 Colonial Products pp 8/9/25-8/22/25 $29.16
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$29.16
43138 08/29/2025 Open Accounts Payable Employment Development $11,031.53
Invoice Date Description Amount
08222025 08/22/2025 State Disability Insurance pp 8/9/25-8/22/25 $11,031.53
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$11,031.53
43139 08/29/2025 Open Accounts Payable National Deferred (ROTH)$2,685.00
Invoice Date Description Amount
08222025 08/22/2025 Nationwide Roth pp 8/9/25-8/22/25 $2,685.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$2,685.00
Tuesday, September 2, 2025Pages: 15 of 28user: Indrani Sengupta 132
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132 of 555
Payment Register
City of Cupertino
From Payment Date: 8/16/2025 - To Payment Date: 8/29/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
43140 08/29/2025 Open Accounts Payable National Deferred Compensation $23,145.96
Invoice Date Description Amount
08222025 08/22/2025 Nationwide Deferred Compensation pp 8/9/25-8/22/25 $23,145.96
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$23,145.96
43141 08/29/2025 Open Accounts Payable PERS-457K $15,257.03
Invoice Date Description Amount
08222025 08/22/2025 PERS 457K pp 8/9/25-8/22/25 $15,257.03
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$15,257.03
43142 08/29/2025 Open Accounts Payable State Disbursement Unit $413.99
Invoice Date Description Amount
08222025 08/22/2025 Child Support pp 8/9/25-8/22/25 $413.99
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$413.99
43143 08/29/2025 Open Accounts Payable JOYFUL MELODIES $7,800.20
Invoice Date Description Amount
JOYMEL_SPR25_1 06/27/2025 JOYFUL_SPR1_4.2-5.30_PAY1_ FY24-25 $5,014.20
Joy_Fall24_Dec 08/27/2025 FY 24-25 JoyfulMelodies_Fall24_Dec_Camp Payment $2,786.00
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$7,800.20
43144 08/29/2025 Open Accounts Payable ABOLI JAYDEEP RANADE $351.00
Invoice Date Description Amount
082925 AJR 08/19/2025 August payment $351.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$351.00
43145 08/29/2025 Open Accounts Payable Active Network, LLC $196.43
Invoice Date Description Amount
11146538 02/25/2025 FY24-25 ActiveNet - Entrust Datacard Color Ribbon Kit
2 boxes
$196.43
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$196.43
43146 08/29/2025 Open Accounts Payable Advanced Systems Group LLC $28,491.49
Invoice Date Description Amount
24317 08/13/2025 1x TelVue Digital Broadcast Video Server $28,491.49
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating
Cash)
$28,491.49
43147 08/29/2025 Open Accounts Payable AIRGAS USA LLC $110.49
Invoice Date Description Amount
5518456374 07/31/2025 Fleet - Cylinder Rental $110.49
Paying Fund Cash Account Amount
Tuesday, September 2, 2025Pages: 16 of 28user: Indrani Sengupta 133
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133 of 555
Payment Register
City of Cupertino
From Payment Date: 8/16/2025 - To Payment Date: 8/29/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating
Cash)
$110.49
43148 08/29/2025 Open Accounts Payable Alta Planning + Design, Inc.$34,683.99
Invoice Date Description Amount
304.0002024251 05/16/2025 FY24-25 Balance 304.0002024.251-4.1 Invoice#: ATP
through 042525
$34,683.99
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$34,683.99
43149 08/29/2025 Open Accounts Payable Amazon Capital Services $2,249.74
Invoice Date Description Amount
17K4-49J3-66X6 08/01/2025 Aztech HP CF281A Compatible Toner Cartridge for
CM Printer
$87.19
1DKY-M6NG-1VNM 08/01/2025 ASD - Office Supplies $643.30
1MYV-Y1VY-THCJ 07/01/2025 FY24-25 ASD - Office Supplies $1,162.53
1TTT-4XKT-JLHM 07/28/2025 Apply credit memo related to invoice 1PGX-CWPT-
QG9W
($29.45)
1NRT-WVNK-64L7 08/01/2025 Amazon Purchases July 2025 - PR2 Senior Wellness $386.17
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$2,249.74
43150 08/29/2025 Open Accounts Payable American Assured Security, Inc.$1,174.25
Invoice Date Description Amount
50294 08/19/2025 Rental Security Services - 8/2 (SC) & 8/9 (QCC/SC)$1,174.25
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$1,174.25
43151 08/29/2025 Open Accounts Payable Avocette Technologies Inc.$2,595.43
Invoice Date Description Amount
2507CU2 08/01/2025 FY26 Accela Support for July 2025 $2,595.43
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$2,595.43
43152 08/29/2025 Open Accounts Payable AZCO Supply, Inc.$4,967.37
Invoice Date Description Amount
504957 07/14/2025 FY 24-25 8 Guardian Wave APS $4,967.37
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$4,967.37
43153 08/29/2025 Open Accounts Payable B&H PHOTO-VIDEO $4,406.68
Invoice Date Description Amount
235599662 07/10/2025 6x Monitors for Control Room Modernization project $2,152.23
235620860 07/10/2025 1x CROWN XTi 4002 AMPLIFIER & 2x JBL
CONTROL 29 MONITOR SPEAKER
$2,254.45
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$2,254.45
Tuesday, September 2, 2025Pages: 17 of 28user: Indrani Sengupta 134
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Payment Register
City of Cupertino
From Payment Date: 8/16/2025 - To Payment Date: 8/29/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating
Cash)
$2,152.23
43154 08/29/2025 Open Accounts Payable Baseline Environmental Consulting $2,756.25
Invoice Date Description Amount
23308-13.001 08/08/2025 22315 Regnart Rd - Peer Review Phase 1 & 2 ESAs $2,756.25
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$2,756.25
43155 08/29/2025 Open Accounts Payable Bear Electrical Solutions, Inc.$335,862.05
Invoice Date Description Amount
27363 07/31/2025 LED Streetlight Installation Rebid Project $335,862.05
Paying Fund Cash Account Amount
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating
Cash)
$335,862.05
43156 08/29/2025 Open Accounts Payable BECK'S SHOES INC. $800.00
Invoice Date Description Amount
291829-00 08/19/2025 Michael Chandler boots $400.00
292025-00 08/25/2025 Safety Boots- Junnie Hemann $400.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$800.00
43157 08/29/2025 Open Accounts Payable BOSCO OIL INC DBA VALLEY OIL $10,562.97
Invoice Date Description Amount
230532 07/24/2025 Fleet - Fuel $8,797.60
231933 08/11/2025 Fleet - Fuel $1,765.37
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating
Cash)
$10,562.97
43158 08/29/2025 Open Accounts Payable Bubble Marketing LLC $570.00
Invoice Date Description Amount
59671 08/08/2025 C-900 Club Wipes $570.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$570.00
43159 08/29/2025 Open Accounts Payable Carahsoft Technology Corporation $4,804.98
Invoice Date Description Amount
IN2057960 08/22/2025 2x Accela Civic Platform Lic 8/18/2025 - 6/29/2026 $4,804.98
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$4,804.98
43160 08/29/2025 Open Accounts Payable CLEARBLU ENVIRONMENTAL $911.83
Invoice Date Description Amount
21583 06/16/2025 FY 24-25 Streets - May 2025 Preventative Maint $911.83
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$911.83
Tuesday, September 2, 2025Pages: 18 of 28user: Indrani Sengupta 135
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135 of 555
Payment Register
City of Cupertino
From Payment Date: 8/16/2025 - To Payment Date: 8/29/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
43161 08/29/2025 Open Accounts Payable Cotton, Shires & Associates, Inc.$6,265.80
Invoice Date Description Amount
825239 08/13/2025 July 4, 2025 through July 31, 2025 $3,357.50
825236 08/13/2025 FY24-25 10621 Madera Drive - 2025/05 $315.00
825238 08/13/2025 FY24-25 22068 San Fernando Court - Feb & Mar 2025 $2,593.30
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$6,265.80
43162 08/29/2025 Open Accounts Payable Craig Whittom Consulting $1,627.50
Invoice Date Description Amount
00113 08/12/2025 FY24-25 Negotiation of Law Enforcement Contract –
June 2025 Svcs
$1,627.50
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$1,627.50
43163 08/29/2025 Open Accounts Payable Cupertino Supply, Inc $136.86
Invoice Date Description Amount
392736 08/12/2025 Facilities - Sloan H553 O-Ring $11.00
392847 08/13/2025 Trees/ROW- Brass Nipples, Hose Clamp $125.86
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$136.86
43164 08/29/2025 Open Accounts Payable Dell Marketing L.P.$27,420.55
Invoice Date Description Amount
10831582082 08/19/2025 NASPO C000001115143 20x Pro 14 PC14250 & 1x
Premium (MA14250)
$27,420.55
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating
Cash)
$27,420.55
43165 08/29/2025 Open Accounts Payable Dominique Couto Cerdeiral $160.00
Invoice Date Description Amount
082925 DCC 08/19/2025 August payment $160.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$160.00
43166 08/29/2025 Open Accounts Payable Duran Construction Group $85,639.21
Invoice Date Description Amount
0725-190 07/24/2025 2024 Concrete Reconstruction Inv 9 thru July $85,639.21
Paying Fund Cash Account Amount
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating
Cash)
$85,639.21
43167 08/29/2025 Open Accounts Payable East Bay Tire Co.$3,185.21
Invoice Date Description Amount
2161270 07/28/2025 Fleet - 235/50R14, 225/70R, 245/75R17 Goodyear $2,698.46
2164292 08/06/2025 Fleet- Goodyear Tires $486.75
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating
Cash)
$3,185.21
Tuesday, September 2, 2025Pages: 19 of 28user: Indrani Sengupta 136
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136 of 555
Payment Register
City of Cupertino
From Payment Date: 8/16/2025 - To Payment Date: 8/29/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
43168 08/29/2025 Open Accounts Payable Eflex Group, Inc $3,504.01
Invoice Date Description Amount
08222025 08/22/2025 FSA pp 8/9/25-8/22/25 $3,504.01
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$3,504.01
43169 08/29/2025 Open Accounts Payable EPAC Technologies, Inc.$447.41
Invoice Date Description Amount
E369214 08/07/2025 COC #10 Envelope w/ Logo Envelope $447.41
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$447.41
43170 08/29/2025 Open Accounts Payable Ewing Irrigation Products Inc.$670.92
Invoice Date Description Amount
27099325 08/01/2025 Grounds - Rainbird, TBE, Union, Coup $670.92
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$670.92
43171 08/29/2025 Open Accounts Payable FolgerGraphics $951.18
Invoice Date Description Amount
144657 08/12/2025 Senior Center Postcard Mailer $951.18
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$951.18
43172 08/29/2025 Open Accounts Payable HERITAGE LANDSCAPE SUPPLY
GROUP
$284.61
Invoice Date Description Amount
0022360946-001 07/29/2025 Grounds - Brass Valve, Bushing SPXS $284.61
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$284.61
43173 08/29/2025 Open Accounts Payable ICONIX WATERWORKS (US) INC.$803.00
Invoice Date Description Amount
U2516031834 08/08/2025 Grounds - Wide Range Cplg $803.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$803.00
43174 08/29/2025 Open Accounts Payable IFPTE LOCAL 21 $2,189.36
Invoice Date Description Amount
08222025 08/22/2025 Association Dues/Political Action Fund CEA pp 8/9/25-
8/22/25
$2,189.36
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$2,189.36
43175 08/29/2025 Open Accounts Payable Impec Group Inc $73,485.25
Invoice Date Description Amount
2507139 07/31/2025 July 2025 Cleaning Services $73,485.25
Paying Fund Cash Account Amount
Tuesday, September 2, 2025Pages: 20 of 28user: Indrani Sengupta 137
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Payment Register
City of Cupertino
From Payment Date: 8/16/2025 - To Payment Date: 8/29/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$63,624.25
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating
Cash)
$1,200.00
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$8,661.00
43176 08/29/2025 Open Accounts Payable Interstate Traffic Control Products,
Inc.
$1,584.30
Invoice Date Description Amount
271440 08/12/2025 Trees/ROW - Pexco Delineator w/Base White $415.63
271611 08/15/2025 Street- Preform Thermo Roll Square Post $540.31
271694 08/20/2025 Street- Square Rain Caps, Stencil Guard $628.36
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$415.63
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating
Cash)
$1,168.67
43177 08/29/2025 Open Accounts Payable Jahara Pagadipaala $200.00
Invoice Date Description Amount
082925 JP 08/19/2025 August payment $200.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$200.00
43178 08/29/2025 Open Accounts Payable JAMES COLVIN $2,540.00
Invoice Date Description Amount
082925 JC 08/20/2025 August personal training $2,540.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$2,540.00
43179 08/29/2025 Open Accounts Payable Jason Wong $55.00
Invoice Date Description Amount
JasonW08062025 08/06/2025 Jason cell reimbursement through 08-06-2025 $55.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$55.00
43180 08/29/2025 Open Accounts Payable JENNIFER HILL $451.00
Invoice Date Description Amount
082925 JH 08/19/2025 August payment $451.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$451.00
43181 08/29/2025 Open Accounts Payable John Casesar Casibang $210.00
Invoice Date Description Amount
082925 JCC 08/20/2025 August personal training $210.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$210.00
Tuesday, September 2, 2025Pages: 21 of 28user: Indrani Sengupta 138
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Payment Register
City of Cupertino
From Payment Date: 8/16/2025 - To Payment Date: 8/29/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
43182 08/29/2025 Open Accounts Payable KIMBALL-MIDWEST $907.37
Invoice Date Description Amount
103611790 07/31/2025 Streets - Thud Stud Pln $907.37
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$907.37
43183 08/29/2025 Open Accounts Payable Klarity Consulting, LLC $1,440.00
Invoice Date Description Amount
2024-042 08/10/2025 FY2025-26 Community Hall TV Special Projects – July
2025 Svcs
$1,440.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$1,440.00
43184 08/29/2025 Open Accounts Payable Li-Fen Lin $280.00
Invoice Date Description Amount
082925 LFL 08/19/2025 August payment $280.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$280.00
43185 08/29/2025 Open Accounts Payable Logik Systems, Inc $5,882.13
Invoice Date Description Amount
INV284718 03/31/2025 FY24-25 Storage Overage - Mar'25 $1,773.80
INV290441 06/30/2025 FY24-25 Active Storage Overages - Jun'25 $4,108.33
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$5,882.13
43186 08/29/2025 Open Accounts Payable MissionSquare 300292 $8,931.38
Invoice Date Description Amount
08222025 08/22/2025 ICMA pp 8/9/25-8/22/25 $8,931.38
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$8,931.38
43187 08/29/2025 Open Accounts Payable Moss Adams LLP $8,000.00
Invoice Date Description Amount
102790499 05/15/2025 FY24-25 Professional Services APR25 $8,000.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$8,000.00
43188 08/29/2025 Open Accounts Payable NI Government Services Inc $79.04
Invoice Date Description Amount
25072907051 08/07/2025 Telephone & Data Services - July 2025 $79.04
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$79.04
43189 08/29/2025 Open Accounts Payable Parinita Satpute $140.00
Invoice Date Description Amount
082925 PS 08/19/2025 August payment $140.00
Paying Fund Cash Account Amount
Tuesday, September 2, 2025Pages: 22 of 28user: Indrani Sengupta 139
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Payment Register
City of Cupertino
From Payment Date: 8/16/2025 - To Payment Date: 8/29/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$140.00
43190 08/29/2025 Open Accounts Payable PARS/City of Cupertino $6,473.07
Invoice Date Description Amount
08222025 08/22/2025 PARS pp 8/9/25-8/22/25 $6,473.07
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$6,473.07
43191 08/29/2025 Open Accounts Payable PayPal Inc.$120.50
Invoice Date Description Amount
PPGW161297572 07/31/2025 VSV0001160385 cupertinoweb2 July 2025 $100.55
PPGW161086499 07/31/2025 VSV0003096477 cupertinoweb4 July 2025 $19.95
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$120.50
43192 08/29/2025 Open Accounts Payable Piu Ghosh $113.42
Invoice Date Description Amount
PiuG082925 08/14/2025 Reimbursement - APA Passport to retain AICP cert $113.42
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$113.42
43193 08/29/2025 Open Accounts Payable PlaceWorks $1,156.25
Invoice Date Description Amount
COCU-35.0 - 1 06/30/2025 FY24-25 Cupertino 20807-20883 Stevens Creek Blvd.
CEQA Services
$1,156.25
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$1,156.25
43194 08/29/2025 Open Accounts Payable PLAN JPA $25,845.98
Invoice Date Description Amount
PLAN-0375 08/11/2025 General Liability Claims - July 2025 $25,845.98
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$25,845.98
43195 08/29/2025 Open Accounts Payable Plante & Moran, PLLC $13,250.00
Invoice Date Description Amount
10496408 08/04/2025 FY24-25 ERP Needs Assessme, RFP Dev & Vendor
Selection June 2025
$13,250.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$13,250.00
43196 08/29/2025 Open Accounts Payable Preferred Alliance, Inc.$39.00
Invoice Date Description Amount
0205680-IN 06/30/2025 FY 24-25 Clearinghouse Limited Queries $39.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$39.00
Tuesday, September 2, 2025Pages: 23 of 28user: Indrani Sengupta 140
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Payment Register
City of Cupertino
From Payment Date: 8/16/2025 - To Payment Date: 8/29/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
43197 08/29/2025 Open Accounts Payable Primo Brands $121.90
Invoice Date Description Amount
05G8720137678 07/15/2025 FY24-25 Water Billing $121.90
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$121.90
43198 08/29/2025 Open Accounts Payable Primo Brands $159.19
Invoice Date Description Amount
05H8720330930 08/13/2025 Employee Drinking Water - Sports Center Acct
8720330930
$159.19
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$159.19
43199 08/29/2025 Open Accounts Payable Quartic Solutions $2,850.00
Invoice Date Description Amount
4538 08/08/2025 FY26 Quartic for GIS Support - July 2025 $2,850.00
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating
Cash)
$2,850.00
43200 08/29/2025 Open Accounts Payable Raftelis $615.00
Invoice Date Description Amount
38903 04/11/2025 FY24-25 - Professional Consulting Services, March
2025
$615.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$615.00
43201 08/29/2025 Open Accounts Payable Raychel Renee Balcioni Cruz $2,460.00
Invoice Date Description Amount
082925 RRBC 08/20/2025 August classes and PT $2,460.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$2,460.00
43202 08/29/2025 Open Accounts Payable Red Wing Business Advantage
Account
$393.73
Invoice Date Description Amount
20250810075899 08/10/2025 SAFETY BOOTS - A.TORREZ $393.73
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$393.73
43203 08/29/2025 Open Accounts Payable Revel Environmental Manufacturing,
Inc.
$2,952.60
Invoice Date Description Amount
66810 06/17/2025 FY24-25 3X a year storm drain cleaning $2,952.60
Paying Fund Cash Account Amount
230 - Env Mgmt Cln Crk Strm Drain 230 100-100 (Cash & Investments Assets Operating
Cash)
$1,297.99
520 - Resource Recovery 520 100-100 (Cash & Investments Assets Operating
Cash)
$1,654.61
Tuesday, September 2, 2025Pages: 24 of 28user: Indrani Sengupta 141
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Payment Register
City of Cupertino
From Payment Date: 8/16/2025 - To Payment Date: 8/29/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
43204 08/29/2025 Open Accounts Payable Rise Housing Solutions, Inc $10,285.00
Invoice Date Description Amount
Cupertino - 051 07/31/2025 BMR Program Administrator 2025/07 $10,285.00
Paying Fund Cash Account Amount
265 - BMR Housing 265 100-100 (Cash & Investments Assets Operating
Cash)
$10,285.00
43205 08/29/2025 Open Accounts Payable Ross Recreation Equipment, Inc.$2,390.35
Invoice Date Description Amount
I28057 08/07/2025 Quinlan Community Center Venkatesh Plaque $2,390.35
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$2,390.35
43206 08/29/2025 Open Accounts Payable SABRO Communications, Inc.$1,525.00
Invoice Date Description Amount
2709-C 08/04/2025 Blackberry Farm Maintenance Office Data install $1,525.00
Paying Fund Cash Account Amount
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating
Cash)
$1,525.00
43207 08/29/2025 Open Accounts Payable San Jose Conservation Corps &
Charter School
$4,562.40
Invoice Date Description Amount
INV0069 06/30/2025 FY24-25 Compost Site Attendants- June 2025 $4,562.40
Paying Fund Cash Account Amount
520 - Resource Recovery 520 100-100 (Cash & Investments Assets Operating
Cash)
$4,562.40
43208 08/29/2025 Open Accounts Payable Sedgwick Claims Management
Services, Inc.
$4,924.00
Invoice Date Description Amount
400000249824 07/02/2025 Worker's Compensation Claims JULY25 $2,462.00
400000254532 08/02/2025 Worker's Compensation Claims AUG25 $2,462.00
Paying Fund Cash Account Amount
620 - Workers' Compensation 620 100-100 (Cash & Investments Assets Operating
Cash)
$4,924.00
43209 08/29/2025 Open Accounts Payable SONIA DOGRA $390.00
Invoice Date Description Amount
082925 SD 08/19/2025 August payment $390.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$390.00
43210 08/29/2025 Open Accounts Payable Staples $108.25
Invoice Date Description Amount
6034915281 06/20/2025 FY 24-25 Preschool Supplies, White Cardstock $108.25
Paying Fund Cash Account Amount
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$108.25
43211 08/29/2025 Open Accounts Payable Sunbelt Rentals, Inc. $556.15
Invoice Date Description Amount
172725570-0001 08/12/2025 Double Drum Ride-on Roller $556.15
Tuesday, September 2, 2025Pages: 25 of 28user: Indrani Sengupta 142
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142 of 555
Payment Register
City of Cupertino
From Payment Date: 8/16/2025 - To Payment Date: 8/29/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$556.15
43212 08/29/2025 Open Accounts Payable SUNNYVALE FORD, INC.$581.41
Invoice Date Description Amount
261218FOW 08/04/2025 Fleet - Lamp AS1HV $17.98
261313FOW 08/06/2025 Fleet - Motor 1-HV $72.75
261481FOW 08/08/2025 Fleet - CAP ASY1 HV $19.69
261656FOW 08/12/2025 Fleet - House, Door $145.99
261615FOW 08/12/2025 Fleet - Oil R1 $198.91
261576FOW 08/12/2025 Fleet - Check A1 HV $55.21
261562FOW 08/11/2025 Fleet- HV Gasket $70.88
Paying Fund Cash Account Amount
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating
Cash)
$581.41
43213 08/29/2025 Open Accounts Payable Tanko Lighting $40,932.00
Invoice Date Description Amount
70304 07/31/2025 LED Streetlight Transition through July 2025 $40,932.00
Paying Fund Cash Account Amount
420 - Capital Improvement Fund 420 100-100 (Cash & Investments Assets Operating
Cash)
$40,932.00
43214 08/29/2025 Open Accounts Payable Tomislav Stjepan Plese $2,160.00
Invoice Date Description Amount
082925 TSP 08/20/2025 August personal training $2,160.00
Paying Fund Cash Account Amount
570 - Sports Center 570 100-100 (Cash & Investments Assets Operating
Cash)
$2,160.00
43215 08/29/2025 Open Accounts Payable United Site Services $380.90
Invoice Date Description Amount
114-14109973 08/11/2025 portable toilet at compost site August- September 2025 $380.90
Paying Fund Cash Account Amount
520 - Resource Recovery 520 100-100 (Cash & Investments Assets Operating
Cash)
$380.90
43216 08/29/2025 Open Accounts Payable US BANK $33,026.34
Invoice Date Description Amount
SelbyM080625 08/06/2025 3544 CC Charges $996.64
JimmyT080625 08/06/2025 4364 CC Charges $51.23
ShawnT080625 08/06/2025 9157 CC Charges $574.74
RobertG080625 08/06/2025 0760 CC Charges $645.12
JanetL080625 08/06/2025 9949 CC Charges $3,119.44
JerryA080625 08/06/2025 8636 CC Charges $90.00
DiegoZ080625 08/06/2025 8626 CC Charges $650.00
LeungK080625 08/06/2025 1733 CC Charges $764.06
KaylaN080625 08/06/2025 4186 CC Charges $1,151.52
CrystiG080625 08/06/2025 8774 CC Charges $577.70
DanielB080625 08/06/2025 8684 CC Charges $205.10
AndrewS080625 08/06/2025 9993 CC Charges $1,989.63
DMilesS080625 08/06/2025 3659 CC Charges $398.96
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Payment Register
City of Cupertino
From Payment Date: 8/16/2025 - To Payment Date: 8/29/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
UrsulaS080625 08/06/2025 2512 CC Charges $46.00
JimF080625 08/06/2025 2514 CC Charges $170.96
BrantonC080625 08/06/2025 0233 CC Charges $3,967.59
KevinG080625 08/06/2025 5856 CC Charges $280.00
MelissaR080625 08/06/2025 0572 CC Charges $702.87
JasonB080625 08/06/2025 3965 CC Charges $0.19
RandyV080625 08/19/2025 6283 CC Charges $160.71
AlexG080625 08/06/2025 1741 CC Charges $1,995.00
NatalyG080625 08/06/2025 8091 CC Charges $230.56
MartaD080625 08/06/2025 6529 CC Charges $819.68
ChristL080625 08/06/2025 7456 CC Charges $24.85
MollyJ080625 08/06/2025 4137 CC Charges $731.86
KenE080625 08/06/2025 6671 CC Charges $69.92
LindsayN080625 08/06/2025 4194 CC Charges $340.39
KrisG080625 08/06/2025 6959 CC Charges $432.90
SerenaT080625 08/06/2025 0982 CC Charges $2,002.84
AmandaH080625 08/06/2025 9326 CC Charges $2,154.00
FrancesC080625 08/06/2025 4202 CC Charges $466.53
TommyY080625 08/06/2025 3675 CC Charges $3,921.38
MarilynP080625 08/06/2025 6763 CC Charges $3,293.97
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$21,959.01
270 - Transportation Fund 270 100-100 (Cash & Investments Assets Operating
Cash)
$714.85
520 - Resource Recovery 520 100-100 (Cash & Investments Assets Operating
Cash)
$52.50
560 - Blackberry Farm 560 100-100 (Cash & Investments Assets Operating
Cash)
$577.70
580 - Recreation Program 580 100-100 (Cash & Investments Assets Operating
Cash)
$649.37
610 - Innovation & Technology 610 100-100 (Cash & Investments Assets Operating
Cash)
$7,083.28
630 - Vehicle/Equip Replacement 630 100-100 (Cash & Investments Assets Operating
Cash)
$1,989.63
43217 08/29/2025 Open Accounts Payable Victoria Morin $174.75
Invoice Date Description Amount
FY24-25 VM061825 06/18/2025 FY24-25 USDN Conference Reimbursement $174.75
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$174.75
43218 08/29/2025 Open Accounts Payable West Valley Community Services $2,000.00
Invoice Date Description Amount
WVCS 81925 08/19/2025 FY25-26 Community Funding Grant Recipient $2,000.00
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$2,000.00
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Payment Register
City of Cupertino
From Payment Date: 8/16/2025 - To Payment Date: 8/29/2025
Number Date Status Void Reason
Reconciled/
Voided Date Source Payee Name
Transaction
Amount
Reconciled
Amount Difference
43219 08/29/2025 Open Accounts Payable WOWzy Creation Corp. dba First
Place
$32.14
Invoice Date Description Amount
97199 08/19/2025 Name Sign - Jindy Gonzalez $32.14
Paying Fund Cash Account Amount
100 - General Fund 100 100-100 (Cash & Investments Assets Operating
Cash)
$32.14
Type EFT Totals:87 Transactions $1,262,574.46
Main Account - Main Checking Account Totals
Checks Status Count Transaction Amount Reconciled Amount
Open 66 $607,949.12 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 66 $607,949.12 $0.00
EFTs Status Count Transaction Amount Reconciled Amount
Open 87 $1,262,574.46 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Total 87 $1,262,574.46 $0.00
All Status Count Transaction Amount Reconciled Amount
Open 153 $1,870,523.58 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 153 $1,870,523.58 $0.00
Grand Totals:
Checks Status Count Transaction Amount Reconciled Amount
Open 66 $607,949.12 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 66 $607,949.12 $0.00
EFTs Status Count Transaction Amount Reconciled Amount
Open 87 $1,262,574.46 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Total 87 $1,262,574.46 $0.00
All Status Count Transaction Amount Reconciled Amount
Open 153 $1,870,523.58 $0.00
Reconciled 0 $0.00 $0.00
Voided 0 $0.00 $0.00
Stopped 0 $0.00 $0.00
Total 153 $1,870,523.58 $0.00
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CITY OF CUPERTINO
Agenda Item
Subject: Internal Audit Work Program: Special Revenue Fund Process Review
Receive the Special Revenue Fund Process Review Report
CITY OF CUPERTINO Printed on 9/10/2025Page 1 of 1
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ADMINISTRATIVE SERVICES DEPARTMENT
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3220 • FAX: (408) 777-3109
CUPERTINO.GOV
CITY COUNCIL STAFF REPORT
Date: September 16, 2025
Subject
Internal Audit Work Program: Special Revenue Fund Process Review
Recommended Action
Receive the Special Revenue Fund Process Review Report
Background
On July 2, 2024, the City Council approved the FY 2024-25 Internal Audit Work Program, which
included a review of the City’s special revenue fund processes. The review, conducted by Moss
Adams (the City’s internal auditor at that time, now Baker Tilly), focused on documenting
existing processes, identifying gaps compared to best practices, and testing the allowability of
prior-year expenditures.
The review concentrated on ten special revenue funds, each with revenues legally restricted for
specific purposes:
1. Storm Drain Improvement (Fund 210): Accounts for the construction and maintenance of
storm drain facilities, including drainage and sanitary sewer facilities. Projects are funded
by the Capital Reserve.
2. Storm Drain (Fund 215): Accounts for revenues from developers as a result of connections
to the storm drainage sewer system.
3. Environmental Management/Clean Creek/Storm Drain (Fund 230): Accounts for activities
related to operating the Non-Point Source Pollution Program. Revenues are from parcel
taxes.
4. Community Development Block Grant (CDBG) (Fund 260): Accounts for the Federal
Housing and CDBG Program activities. CDBG is a federally funded program for housing
assistance and public improvements.
5. Housing and Community Development (HCD) Loan Rehab (Fund 261): Accounts for
activities related to rehabilitation loans.
6. Below Market Rate (BMR) Housing (Fund 265): Accounts for activities related to the BMR
Housing Program. Revenues include BMR housing mitigation fees collected from
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developers to mitigate the impact of housing needs. Monies in this fund are governed by
the program’s rules.
7. Transportation (Fund 270): Accounts for the City’s gas tax, vehicle registration fees, and
grant revenues and expenditures related to the maintenance and construction of City
streets. All revenue in this fund is restricted exclusively for street and road purposes,
including related engineering and administrative expenditures.
8. Traffic Impact (Fund 271): Accounts for development impact fees to ensure that new
development and redevelopment projects pay their “fair share” to mitigate traffic impacts.
9. Park Dedication (Fund 280): Accounts for the activity granted by the business and
professions code of the State of California in accordance with the open space and
conservation element of the City’s General Plan. Revenues are restricted for the
acquisition, improvement, expansion, and imple mentation of the City’s parks and
recreation facilities.
10. Tree (Fund 281): Accounts for revenues from in-lieu tree replacement fees and tree
damage and removal fees. The revenues are transferred to the Street Tree Maintenance
Program to pay for new and replacement trees.
Findings
Moss Adams concluded that processes and controls are in place to ensure only allowable
expenditures are charged to special revenue funds. However, some processes and controls were
not well-documented, which contributed to miscoding expenditures in FY 2023-24.
Observation:
- Processes exist but lack sufficient documentation. Gaps in written procedures, staff
knowledge, and training led to miscoded expenditures.
Recommendations:
1. Verify that processes and controls are fully documented and easily replicable.
(Management agrees)
2. Conduct and document staff training on permitted uses of all special revenue funds.
(Management agrees)
Additional Process Improvement Opportunities
In addition to the formal recommendations, Moss Adams identified two opportunities for
improving consistency and oversight:
1. Allowability of Expenditures (Fund 265 – BMR Housing):
a. In one of five expenditure samples tested, auditors could not confirm allowability
based solely on the BMR Housing Mitigation Program Procedural Manual and
invoice documentation. Expenses related to the Haven to Home and Rotating
Shelter Car Park programs were ultimately explained by Community
Development as supporting the provision of affordable housing.
b. To reduce ambiguity, Moss Adams recommends:
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i. Obtaining and documenting City Attorney review when allowable uses are
unclear. (Management agrees)
ii. Revising the BMR Procedural Manual to clarify eligible uses where
necessary. (Management agrees)
2. Roles and Responsibilities:
a. Departments are responsible for coding invoices; Finance verifies appropriateness
at a higher level. During the review, it was difficult to identify departmental
contacts responsible for specific funds.
b. Moss Adams recommends that Finance centrally maintain for each special revenue
fund:
i. Regulatory documentation (Municipal Code sections, resolutions).
ii. The responsible department.
iii. The staff position responsible for ensuring expenditures comply with fund
restrictions. (Management agrees)
Audit Committee Review
On July 28, 2025, the Special Revenue Fund Process Report was presented to the Audit
Committee. The Committee reviewed the findings and voted to forward the report and its
recommendations to the City Council, along with a request that staff: Update the BMR Housing
Mitigation Program Procedural Manual. (Management agrees with the recommended action. Baker
Tilly will provide the Audit Committee with progress updates during quarterly reports.) This is listed as
an additional process improved management is in agreement with as stated in the additional
process improvement section of the audit.
Sustainability Impact
No sustainability impact
Fiscal Impact
No fiscal impact.
City Work Program (CWP) Item/Description
None
Council Goal:
Public Engagement and Transparency
Fiscal Strategy
California Environmental Quality Act
California Environmental Quality Act impact
_____________________________________
Prepared by: Jonathan Orozco, Finance Manager
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Reviewed by: Kristina Alfaro, Director of Administrative Services
Astrid Robles, Acting Assistant to the City Manager
Floy Andrews, Interim City Attorney
Approved for Submission by: Tina Kapoor, Interim City Manager
Attachments:
A – Special Revenue Fund Process Review Final Report
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This report is intended for the internal use of City of Cupertino, and may not be provided to, used, or relied upon by any
third parties.
Proprietary & Confidential
FINAL REPORT
CITY OF CUPERTINO
SPECIAL REVENUE FUND PROCESS REVIEW
June 10, 2025
Moss Adams LLP
999 Third Avenue, Suite 2800
Seattle, WA 98104
(206) 302-6500
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Special Revenue Fund Process Review
FOR INTERNAL USE OF CITY OF CUPERTINO ONLY
Table of Contents
Executive Summary 1
A. Introduction 1
B. Summary of Observations and Recommendations 1
Background, Scope, and Methodology 2
A. Commendation 4
Summary of Special Revenue Fund Expenditure Controls 5
Summary of Testwork 6
Observations and Recommendations 8
A. Process Documentation and Training 8
Additional Process Improvement Opportunities 9
Process Map: Invoice Processing 11
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Special Revenue Fund Process Review | 1
FOR INTERNAL USE OF CITY OF CUPERTINO ONLY
I. EXECUTIVE SUMMARY
A. INTRODUCTION
As part of the City of Cupertino’s (the City’s) fiscal year (FY) 24–25 internal audit program,
Moss Adams LLP (Moss Adams) conducted a special revenue fund process review. The purpose of
this engagement was to document the process used for special revenue fund accounting, identify
gaps compared to best practices, and conduct testing of prior years’ accounting. We conducted this
engagement between August 2024 and April 2025 using a four-phased approach consisting of project
initiation and management, fact-finding, analysis, and reporting.
B. SUMMARY OF OBSERVATIONS AND RECOMMENDATIONS
Observations and recommendations are summarized below.
OBSERVATIONS AND RECOMMENDATIONS
PROCESS
1.
Observation
Processes and controls exist to ensure only allowable expenditures are
recorded to special revenue funds, but some processes and controls are not
well-documented. Gaps in documentation, staff knowledge, and training led to
miscoding expenditures to a special revenue fund in FY24.
Recommendation
● Verify the processes and controls that ensure only allowable expenditures
are recorded to special revenue funds are well-documented and easily
replicable.
● Conduct and document staff training on permitted uses of all special
revenue funds.
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Special Revenue Fund Process Review | 2
FOR INTERNAL USE OF CITY OF CUPERTINO ONLY
II. BACKGROUND, SCOPE, AND METHODOLOGY
Moss Adams conducted this special revenue fund process review for the City as part of its FY24–25
internal audit program. Special revenue funds are established to account for the proceeds of specific
revenue sources that are legally restricted for expenditures for particular purposes. As of FY24–25,
the City tracks 10 designated special revenue funds; some of these funds are grouped for Annual
Comprehensive Financial Report (ACFR) purposes, as shown in the table below.
CITY OF CUPERTINO SPECIAL REVENUE FUNDS
ACFR Grouping Special Revenue Fund with
General Ledger Fund Code Purpose of Fund
Storm Drain
Improvement
Special Revenue
Fund
210 Storm Drain
Improvement
Accounts for the construction and maintenance of
storm drain facilities, including drainage and sanitary
sewer facilities. Projects are funded by the Capital
Reserve.
215 Storm Drain Accounts for revenues from developers as a result
of connections to the storm drainage sewer system.
Environmental
Management/Clean
Creeks Special
Revenue Fund
230 Environmental
Management/Clean
Creek/Storm Drain
Accounts for activities related to operating the Non-
Point Source Pollution Program. Revenues are from
parcel taxes.
Housing
Development
Special Revenue
Fund
260 Community Development
Block Grant (CDBG)
Accounts for the Federal Housing and CDBG
Program activities. CDBG is a federally funded
program for housing assistance and public
improvements.
261 Housing and Community
Development (HCD) Loan
Rehab
Accounts for activities related to rehabilitation loans.
265 Below Market Rate
(BMR) Housing
Accounts for activities related to the BMR Housing
Program. Revenues include BMR housing mitigation
fees collected from developers to mitigate the
impact of housing needs. Monies in this fund are
governed by the program’s rules.
Transportation
Special Revenue
Fund
270 Transportation Accounts for the City’s gas tax, vehicle registration
fees, and grant revenues and expenditures related
to the maintenance and construction of City streets.
All revenue in this fund is restricted exclusively for
street and road purposes, including related
engineering and administrative expenditures.
Traffic Impact
Special Revenue
Fund
271 Traffic Impact Accounts for development impact fees to ensure
that new development and redevelopment projects
pay their “fair share” to mitigate traffic impacts.
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CITY OF CUPERTINO SPECIAL REVENUE FUNDS
ACFR Grouping Special Revenue Fund with
General Ledger Fund Code Purpose of Fund
Park Dedication
Special Revenue
Fund
280 Park Dedication Accounts for the activity granted by the business
and professions code of the State of California in
accordance with the open space and conservation
element of the City’s General Plan. Revenues are
restricted for the acquisition, improvement,
expansion, and implementation of the City’s parks
and recreation facilities.
281 Tree Accounts for revenues from in-lieu tree replacement
fees and tree damage and removal fees. The
revenues are transferred to the Street Tree
Maintenance Program to pay for new and
replacement trees.
Our project objectives for this engagement included the following:
Document the process used for special revenue fund accounting
Identify gaps compared to best practices
Conduct testing of prior years’ accounting
Develop actionable recommendations for consideration by management
This analysis was informed by staff interviews, document reviews, research on industry best
practices, and testing of a sample of expenditure transactions. The study was conducted between
August 2024 and April 2025, and consisted of four major phases:
1. Project Initiation and Management: This phase concentrated on comprehensive project
planning and project management, including setting the scope, identifying staff to interview and
documents to review, communicating the plan, and establishing a game plan for execution.
2. Fact-Finding: This phase included staff interviews, document reviews, research on industry best
practices, and testing of a sample of expenditure transactions. We worked with City staff to obtain
the most currently available information and insights.
○ Staff Interviews: We conducted interviews with six staff members. We included
representation from City leadership and departments such as Public Works and Community
Development.
○ Document Review: We reviewed documents, including policies and procedures, City
resolutions and other regulatory documents, and prior reports pertaining to special revenue
funds.
○ Industry Best Practice Research: Based on the opportunities for improvement identified,
we conducted research to ascertain industry standards and best practices.
○ Testing of Expenditure Transactions: We obtained expenditure details for FY23–24,
validated the completeness of the expenditure population, and judgmentally selected a
sample of 22 transactions for testwork.
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Special Revenue Fund Process Review | 4
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3. Analysis: This phase served as the assessment portion of the project. Based on the information
gathered, we evaluated the importance, impact, and scope of our observations in order to draw
conclusions and develop process recommendations.
4. Reporting: This phase concluded the project. We reviewed draft observations and
recommendations with City leadership to validate facts and confirm the practicality of
recommendations.
A. COMMENDATION
Although the focus of the engagement was to identify areas that need improvement within the special
revenue fund process, it is important to note the areas of strength that can be leveraged for further
improvement within the City. The Moss Adams team would like to note the following commendation:
Commitment to Continuous Improvement: In February 2024, the City was informed of an
issue regarding the miscoding of transactions to the BMR Housing Fund, specifically transactions
involving attorney fees. The City took immediate steps to implement additional controls for BMR
fund invoice processing to prevent similar miscoding in the future. Additional controls included
requiring a Director-level departmental review on invoices coded to the BMR fund. In addition,
City staff conducted a review of all transactions processed to the BMR Housing Fund from 2019
to 2024, and Community Development held a number of meetings to educate department
personnel on the process for recording and regulations related to BMR expenditures. These
actions demonstrate a commitment to continuous process improvement and strengthening
controls by Community Development and Finance.
We would like to commend City staff for their willingness to assist us in this assessment process. This
commendation, coupled with our observation and recommendations, provide an overview of areas of
strengths and weaknesses that can help improve operations and reduce risk at the City.
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III. SUMMARY OF SPECIAL REVENUE FUND
EXPENDITURE CONTROLS
Accounts payable controls, budgeting controls, payroll controls, communication (particularly between
departments and Finance), and staff education are critical to ensure that special revenue funds
finance only the particular activities for which they are designated.
We noted that expenditures are posted against special revenue funds by the City in the following
ways:
Accounts payable/invoice processing
Quarterly allocation of Citywide costs (cost allocation)
Payroll
Transfers between funds (transfers out)
A summary of controls within each of these processes is described in the table below. In addition, a
map of the invoice processing process is included in Section VII of this report.
EXPENDITURE
SOURCE DESCRIPTION OF CONTROLS
Invoice Processing Invoices are processed and coded at the department level and subject to three
levels of review after coding: departmental supervisor review (at the individual
invoice level), AP review (at the individual invoice level), and Finance Manager
review (at the payment batch level). See Section VII of this report for a process
map.
Additionally, expenses are budgeted by fund annually and budget-to-actuals are
monitored by departments as well as by Finance. Within the invoice coding
process, the system compares the expense that the department is trying to
encumber against the budget for that string. Finance override is needed for
transfers between account strings within each fund; departments cannot transfer
budgeted amounts between funds or exceed budgeted encumbrances.
Cost Allocation A Cost Allocation Plan is created by Finance to allocate Citywide central service
and administrative expenses to departments/funds based on a number of allocation
formulas/bases. Cost allocation expense is posted quarterly. Finance reviews and
updates allocation formulas periodically to ensure that allocations are fair and not
charged to funds that cannot be used for administrative expenses.
Payroll Employee timesheets are reviewed and approved by supervisors prior to payroll
processing. Each employee’s time is designated to a fund (or funds) during the
annual budgeting process, based on employee job duties. Payroll budget-to-actuals
are monitored by departments as well as by Finance.
Transfers Out In most cases, transfers are included within budget modification resolutions, which
are prepared by Finance and approved by City Council.
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IV. SUMMARY OF TESTWORK
Moss Adams obtained expenditure detail for FY24, validated the completeness of the expenditure population, and judgmentally selected a
sample of 22 transactions for testwork. This sample included 17 transfer and expenditure transactions, three payroll transactions, and two cost
allocation transactions. A summary of testwork results by special revenue fund grouping is presented below.
CITY OF CUPERTINO SPECIAL REVENUE FUNDS
ACFR Grouping
Special Revenue
Fund with General
Ledger Fund Code
Summary of Expenditure and Transfer
Testwork
Summary of Payroll
Testwork
Summary of Cost
Allocation Testwork
Storm Drain
Improvement
Special Revenue
Fund
210 Storm Drain
Improvement
We judgmentally selected and tested one
transfer and two expenditure transactions
posted to these funds during FY24.
Transfers and expenditures were supported
by documentation and approvals.
Transactions appeared allowable based on
Municipal Code 3.36.010 and 3.36.170 and
associated City resolutions.
We noted no payroll
expenses posted to
these funds during FY24.
We noted no quarterly cost
allocations allotted to these
funds during FY24.
215 Storm Drain
Environmental
Management/Clean
Creeks Special
Revenue Fund
230 Environmental
Management/Clean
Creek/Storm Drain
An agreed upon procedure (AUP) engagement is completed each year by an independent third party to
assess the allowability of expenditures, including payroll transactions, posted to this fund. We reviewed
the most recent four years of finalized AUP reports and noted no exceptions. Expenditure allowability is
guided by Municipal Code 3.38.010 and 3.38.160.
Housing
Development
Special Revenue
Fund
260 Community
Development Block
Grant
We judgmentally selected and tested one
transfer and four expenditure transactions
posted to funds 260 and 265 during FY24.
We noted no expenditures or transfers out
from fund 261 during FY24. Transfers and
expenditures were supported by
documentation and approvals. Four of five
transactions appeared allowable based on
the CDBG Annual Action Plan and the BMR
Housing Mitigation Program Procedural
Manual. For one of five transactions tested,
additional narrative information was required
from Finance and Community Development
We judgmentally
selected one FY24
payroll transaction for
testwork. We verified that
the employee timesheet
was approved, and labor
allocated between funds
260 and 265 appeared
reasonable based on
employee’s approved
Personnel Action Form.
We noted no payroll
We traced the FY24 cost
allocation allotted to fund
265 to the Cost Allocation
Plan provided by Finance.
We noted no cost allocated
to funds 260 or 261. We
noted that allocated costs
appeared reasonable, and
we confirmed that the BMR
Housing Mitigation Program
Procedural Manual allows
261 Housing and
Community
Development (HCD)
Loan Rehab
265 Below Market Rate
(BMR) Housing
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CITY OF CUPERTINO SPECIAL REVENUE FUNDS
ACFR Grouping
Special Revenue
Fund with General
Ledger Fund Code
Summary of Expenditure and Transfer
Testwork
Summary of Payroll
Testwork
Summary of Cost
Allocation Testwork
in order to support allowability. This is not
considered an exception. See the Additional
Process Improvement Opportunities section
for a recommendation related to this sample.
expenses posted to fund
261 during FY24.
for administrative costs to be
charged to the fund.
Transportation
Special Revenue
Fund
270 Transportation We judgmentally selected and tested five
expenditure transactions posted to this fund
during FY24. Expenditures were supported
by documentation and approvals.
Expenditures appeared allowable based on
Municipal Code 14.02.010 and 14.02.080.
We judgmentally
selected one FY24
payroll transaction for
testwork. We verified that
the employee timesheet
was approved, and labor
allocated to fund 270
appeared reasonable for
the selected sample
based on employee job
title.
We traced the FY24 cost
allocation allotted to fund
270 to the Cost Allocation
Plan provided by Finance.
We noted that allocated
costs appeared reasonable,
and we confirmed that
Municipal Code 14.02.080
allows for administrative
costs to be charged to the
fund.
Traffic Impact
Special Revenue
Fund
271 Traffic Impact We noted no expenditures or transfers out from this fund during FY24. Further testwork was not
considered necessary.
Park Dedication
Special Revenue
Fund
280 Park Dedication We judgmentally selected two transfers and
two expenditure transactions posted to these
funds during FY24. Transfers and
expenditures were supported by
documentation and approvals. Transactions
appeared allowable based on Municipal
Code 13.08.060, 14.05.030, and 14.05.100.
We noted no payroll
expenses posted to
these funds during FY24.
We noted no quarterly cost
allocations allotted to these
funds during FY24. 281 Tree
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Special Revenue Fund Process Review | 8
FOR INTERNAL USE OF CITY OF CUPERTINO ONLY
V. OBSERVATIONS AND RECOMMENDATIONS
Based on the input gathered from interviews, document review, and review of expenditure
transactions as well as comparisons to best practices, we prepared the following observation and
recommendation.
A. PROCESS DOCUMENTATION AND TRAINING
1.Observation Processes and controls exist to ensure only allowable expenditures are recorded
to special revenue funds, but some processes and controls are not well-
documented. Gaps in documentation, staff knowledge, and training led to
miscoding expenditures to a special revenue fund in FY24.
Recommendations ● Verify the processes and controls that ensure only allowable expenditures
are recorded to special revenue funds are well-documented and easily
replicable.
● Conduct and document staff training on permitted uses of all special revenue
funds.
Accounts payable controls, budgeting controls, payroll controls, communication, and staff education
are critical to ensure that special revenue funds finance only the particular activities for which they are
designated. Interviewees reported that controls are in place and that special revenue fund
expenditures are reviewed by individuals with knowledge to assess their allowability. In cases where
expenses are allocated between funds, interviewees reported that allocation is consistent.
However, in FY24, the City experienced an incident involving the coding of unallowable expenditures
to a special revenue fund. This incident indicated a gap in internal controls and a lack of staff training
related to permissible uses of the BMR fund.
The City took steps to correct the miscoding and implement additional controls for the BMR fund as a
result of this discovery. Additional controls included the following:
A Director-level review is required on each BMR invoice, which is checked manually by Finance.
Additional education was given to Community Development personnel regarding permissible
uses of BMR funds.
While we commend the City for these corrective actions related to the BMR fund, the City should also
consider the following:
Where the City has processes and controls in place for special revenue funds that ensure only
allowable expenditures are recorded, the City should verify that the processes and controls are
well-documented and easily replicable. This is particularly important for manual controls. When
processes and controls are not well-documented, there is a risk of inconsistent practices by City
personnel and knowledge loss during staff turnover.
The City should provide staff training related to each special revenue fund, including instructions
on permissible uses of funds. The City should record or document this training and store it in a
central location as well as require departmental and Finance staff to participate in this training.
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Special Revenue Fund Process Review | 9
FOR INTERNAL USE OF CITY OF CUPERTINO ONLY
VI. ADDITIONAL PROCESS IMPROVEMENT
OPPORTUNITIES
Moss Adams identified the following two opportunities for process improvement as a result of this
review.
NO.CATEGORY PROCESS IMPROVEMENT RECOMMENDATION
1 Allowability of
Expenditures
For one of five expenditure samples tested for Fund 265, we were unable to
confirm the allowability of the expenditure transaction based on a review of the
BMR Housing Mitigation Program Procedural Manual, section 2.2.2 Permitted
Use of Fees, and the invoice documentation. For this sample, additional
narrative information was obtained from Community Development to
substantiate the connection between the expenditure and the list of permitted
fees.
Section 2.2.2.A, Permitted Use of Fees, states, “Affordable housing mitigation
fees deposited into the BMR AHF shall only be used for the provision of
affordable housing in Cupertino.” Section 2.2.2.B lists example uses of the
fund’s revenue. Some of these include land acquisition, new construction,
substantial rehabilitation, BMR program administration, and down payment
assistance. Section 2.2.2.C notes that a portion of the BMR AHF will be
targeted to specific target populations.
The invoice we reviewed as part of our expenditure sample included expenses
related to the Haven to Home and Rotating Shelter Car Park programs.
Expenses invoiced included case management, indirect administration costs,
ready-to-cook food, insurance, car repair, and registration.
Per inquiry with Community Development, “These programs [Haven to Home
and Rotating Shelter Car Park] provide intensive case management and social
services for the unhoused with the ultimate goal of helping them to secure
permanent housing…[T]hese programs assist extremely low income and
homeless persons find permanent housing, which makes it a qualified service
that assist[s] in the provision of affordable housing.”
While we accept Community Development’s explanation for these expenditures,
we observe that some ambiguity exists in the link between the tested
expenditures (e.g., ready-to-cook meals) and the “provision of affordable
housing” as outlined in Section 2.2.2.A. Where ambiguity exists between
permitted use of special revenue fees and City expenditures, we recommend
the following:
● Obtain and document City Attorney review of the proposed expenditure or
expenditure category.
● If appropriate, consider revising the BMR Housing Mitigation Program
Procedural Manual to clarify permitted use of fees.
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Special Revenue Fund Process Review | 10
FOR INTERNAL USE OF CITY OF CUPERTINO ONLY
NO.CATEGORY PROCESS IMPROVEMENT RECOMMENDATION
2 Roles and
Responsibilities
The City’s Accounts Payable Processes and Procedures specify that City
departments are responsible for coding invoices to appropriate budget line
items (including fund number) that correspond to expenditures. Finance is
responsible for verifying that general ledger accounts (including fund) appear
appropriate.
During the fieldwork portion of this engagement, we noted that Finance had
difficulty identifying a complete list of departmental points of contact with whom
we could discuss the process for posting expenditures to special revenue funds.
While we were ultimately able to identify and connect with departmental points
of contact, we recommend Finance maintain the following information centrally
for each special revenue fund:
● Regulatory documentation, such as Municipal Code section or City
resolution, that guides the use of each special revenue fund
● Department responsible for managing each special revenue fund
● Position or person within department responsible for ensuring that invoices
coded to special revenue funds adhere to regulatory requirements and
restrictions
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Special Revenue Fund Process Review | 11
FOR INTERNAL USE OF CITY OF CUPERTINO ONLY
VII. PROCESS MAP: INVOICE PROCESSING
We mapped the invoice processing workflow to illustrate review and approval controls that occur
during invoice processing. See next page.
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CITY OF CUPERTINO
Agenda Item
Subject: Accept Ad-Hoc Legislative Review Committee (LRC) City Council Subcommittee
recommendation regarding Senate Bill 63, Senate Bill 707, and Measure A
Accept the Ad-Hoc LRC City Council Subcommittee recommendation to request a veto for Senate
Bill 63 and Senate Bill 707, oppose Measure A, and authorize the Mayor to send position letters to the
State and County
CITY OF CUPERTINO Printed on 9/10/2025Page 1 of 1
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CUPERTINO CITY COUNCIL
AD-HOC LEGISLATIVE REVIEW SUBCOMMITTEE
SEPTEMBER 4, 2025
ZOOM MEETING REPORT
Members Present: Vice Mayor Moore, Councilmember Wang
Staff Present: Sr. Management Analyst Astrid Robles
Lobbyists Present: Jason Gonsalves and Paul Gonsalves of Gonsalves & Sons
The Cupertino City Council Ad hoc Legislative Review Subcommittee met on Zoom September 4,
2025. The Subcommittee first received a legislative update from our Lobbyists regarding the progress
of bills, with 700 bills still pending. There was an informational update provided regarding
redistricting efforts to redraw the maps.
A status update was provided for the following bills the Subcommittee had previously taken positions
on:
Summary of LRC Positions
[This is a courtesy recap from the July 1, 2025 City Council meeting Item 10 RE: AB 306 (Rivas) –
State building standards moratorium. LRC recommendation: Oppose. This item was postponed to a
date uncertain when it went to City Council July 1, 2025 based on the update in the Item 10
Supplemental Report here:
https://cupertino.legistar.com/View.ashx?M=E3&ID=1245864&GUID=95F63726-945B-4168-88A5-
CADD3739B5B6 See PDF pages 15-30. The SB 130 passage rendered a position unnecessary.]
AB 340 (Ahrens) – Employer-employee relations: confidential communications: Oppose. Sent to
suspense file.
AB 648 (Zbur) – Community colleges: housing: local zoning regulations: exemption: Oppose. Still
active.
AB 650 (Papan) – Planning and zoning: housing element: regional housing needs allocation: Support.
Still active with no opposition.
SB 79 (Wiener) – Local government land: public transit use: housing development: transit-oriented
development: Oppose. Still active.
SB 501 (Allen) – Household Hazardous Waste Producer Responsibility Act: Support. On suspense
and inactive.
SB 753 (Cortese) – Special business regulations: shopping carts: Support. Still active.
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New bills and items of discussion:
SB 63 (Wiener) – The Subcommittee had a robust discussion of this proposed sales tax across the
region, transit ridership, traffic, associated laws regarding transit route frequency, and recommended an
oppose position. It was noted there is no direct correlation between the average daily traffic and bus
frequency on transit corridors in Cupertino.
SB 707 (Durazo) – Changes to the Brown Act. The Subcommittee recommended an oppose position
due to the unfunded and unreasonable requirements of the bill during technological difficulties during
meetings with remote attendees.
Santa Clara County Board of Supervisors Measure A was discussed and possibly a position opposing
the tax will be taken after researching the matter to see if it fits within the LRC scope.
There will be a Special Meeting October 13, 2025, 7 p.m., Community Hall with legislators for a
legislative update.
The Ad-Hoc Legislative Review Subcommittee will hold an end of session wrap-up meeting October
28, 2025.
Report prepared by:
Vice Mayor Moore
September 8, 2025.
Attachments:
1. Ad-Hoc Legislative Review Subcommittee Agenda
2. Gonsalves and Sons Legislative Update
Updates on the LRC activity may be found at the Legislative Activity page here:
https://www.cupertino.gov/Your-City/City-Council/Legislative-Activity and provided information on
how to visit the prior year’s pages and how to contact your legislators here:
https://www.cupertino.gov/Your-City/City-Council/Legislative-Activity/Contact-your-Legislators
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Ad-Hoc Legislative Subcommittee
Vice Mayor Moore
Councilmember Wang
September 4, 2025
2:00pm
Agenda
1. Welcome and Kick-Off
2. Legislative Update by Lobbyist
3. Priority Bills Discussion by Lobbyist
a. SB 753 (Cortese)
b. SB 79 (Wiener)
c. AB 650 (Papan)
d. AB 340 (Ahrens)
e. AB 648 (Zbur)
f. SB 501 (Allen)
4. Other items of interest
a. SB 707 (Durazo)
b. Street Sweeping Sign-on Letter
5. Scope of LRC Discussion Follow-up
2025 Legislative Priorities
The legislative priorities are guided by the Council adopted goals of
Public Engagement and Transparency, Transportation, Housing,
Sustainability, Fiscal Strategy, and Quality of Life.
The City will support legislation that:
1. Helps Cupertino build a fiscally sustainable and resilient community.
2. Furthers the health and wellbeing of Cupertino community members
and enhances public engagement and transparency.
3. Promotes Cupertino’s infrastructure needs, especially as they relate
to transportation and housing.
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Priority Bill Summaries
City of Cupertino
Ad-Hoc LRC Subcommittee
September 4, 2025
SB 753 (Cortese) - Special business regulations: shopping carts.
• This bill proposes to expand the authority for cities and counties to recover costs for
retrieving shopping carts and returning them to their owners.
• Passed the Senate Local Government Committee on May 7, 2025 with a vote of 6-1.
• The bill passed off the Senate Floor on May 27, 2025 with a vote of 39-0.
• The bill passed the Assembly local Government Committee on July 16, 2025 with a
vote of 6-0.
• The bill is currently on the Assembly Floor and is eligible to be taken up at any time.
• The bill is supported by:
o League of CA Cities
o CA Contract Cities Association
o City of Concord
o City of Norwalk
o City of Oakland
o City of San Jose (sponsor)
SB 79 (Wiener) Local government land: public transit use: housing development:
transit-oriented development.
• SB 79 forces cities in urban transit counties defined as “a county with more than 15
rail stations” to approve transit-oriented development projects near specified transit
stops, up to seven stories high and a density of 120 homes per acre, without regard
to the community's needs, environmental review, or public input. Similarly, cities in
non-urban transit counties near specific transit stops would need to approve
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development projects by right, up to five stories high, with a density of 80 homes per
acre. SB 79 defies cities’ general plans and provides transit agencies unlimited land
use authority on property they own or have a permanent easement on or before
January 1, 2026, within a half mile of a transit stop. Transit agencies would have the
power to determine nearly all aspects of the development including height, density,
and design, without any regard to local zoning or planning.
• This bill passed the Senate Housing Committee on April 22, 2025 with a vote of 6-2.
• This bill passed out of the Senate Local Government Committee on April 30, 2025
with a vote of 4-3
• The bill passed off the Senate Appropriations Committee suspense file on May 23,
2025.
• The bill passed off the Senate Floor on June 3, 2025 on a vote of 21-13.
• The bill passed the Assembly Housing & Community Development Committee on
July 2, 2025 with a vote of 9-2.
• The bill passed the Assembly Local Government Committee on July 16, 2025 with a
vote of 6-1.
• The bill passed the Assembly Appropriations Committee on August 29, 2025 with a
vote of 8-6.
• The bill is supported by:
o City of West Hollywood
o City of Culver City
o City of Emeryville
o City of Santa Monica
o Alexander Pedersen - Vice Mayor, Capitola
o Brian Barnacle - Councilmember, Petaluma
o Casey Glaubman, Councilmember of Mount Shasta
o Addison Winslow - Chico Councilmember
o Emily Ramos - Vice Mayor, Mountain View
o James Coleman - Councilmember, South San Francisco
o Laura Nakamura - Vice Mayor, Concord
o Lucas Ramirez - Councilmember, Mountain View
o Mark Dinan - Vice Mayor, East Palo Alto
o Matthew Solomon - Councilmember, Emeryville
o Phoebe Shin Venkat - Councilmember, Foster City
o Rashi Kesarwani - Councilmember, Berkeley
o Sergio Lopez - Mayor, Campbell
o Zach Hilton - City of Gilroy Council Member
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o Caroline Torosis - Mayor Pro Tempore City of Santa Monica
o Jesse Zwick - City of Santa Monica Council Member
o Jed Leano - Claremont City Councilmember
o Rebecca Saltzman - El Cerrito Councilmember
o Princess Washington, Councilmember of Suisun City
• The bill is opposed by:
o City of Artesia
o City of Bakersfield
o City of Bell
o City of Bellflower
o City of Camarillo
o City of Carlsbad
o City of Carson
o City of Coalinga
o City of Commerce
o City of Corona
o City of Cupertino
o City of Cudahy
o City of Del Mar
o City of Downey
o City of Encinitas
o City of Fairfield
o City of Folsom
o City of Fullerton
o City of Glendale
o City of Hidden Hills
o City of Hesperia
o City of Huntington Beach
o City of Indian Hills
o City of Inglewood
o City of Lafayette
o City of Laguna Beach
o City of La Mirada
o City of Lakewood
o City of Malibu
o City of Manhattan Beach
o City of Menifee
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o City of Merced
o City of Mission Viejo
o City of Modesto
o City of Moorpark
o City of Morgan Hill
o City of Morro Bay
o City of Murrieta
o City of Newport Beach
o City of Norwalk
o City of Oceanside
o City of Ontario
o City of Orange
o City of Orinda
o City of Palmdale
o City of Palo Alto
o City of Paramount
o City of Pico Rivera
o City of Pleasanton
o City of Rancho Cordova
o City of Rancho Cucamonga
o City of Rancho Palos Verdes
o City of Redlands
o City of Rolling Hills
o City of Roseville
o City of San Bernardino
o City of Santa Ana
o City of Simi Valley
o City of South Gate
o City of Sunnyvale
o City of Thousand Oaks
o City of Torrance
o City of Tulare
o City of Vernon
o City of Visalia
o City of Westlake Village
o City of Whittier
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AB 650 (Papan) Planning and zoning: housing element: regional housing needs
allocation.
• This bill extends a number of timelines in the process of determining regional
housing needs, regional housing needs allocations, and housing element revisions,
and requires the Department of Housing and Community Development to provide
specific analysis or text to local governments to remedy deficiencies in their draft
housing element revisions.
• This bill was heard in the Assembly Housing & Community Development Committee
on April 24, 2025 and passed on a 11-0 vote.
• The bill was heard next in the Assembly Local Government Committee on April 30,
2025 and passed on a 9-0 vote.
• The bill passed off the Assembly Appropriations Committee suspense file on May
23, 2025.
• The bill passed off the Assembly Floor on June 2, 2025 on a vote of 79-0.
• The bill passed the Senate Housing Committee on July 1, 2025 with a vote of 7-0.
• The bill passed the Senate Appropriations Committee on August 29, 2025 with a
vote of 7-0.
• The bill is currently on the Senate Floor and is eligible to be taken up at any time.
• The bill has no opposition and is sponsored by the League of CA Cities and
supported by the following cities:
o City of Tustin
o City of Bakersfield
o City of Belmont
o City of Carson
o City of Chino Hills
o City of Corona
o City of Dinuba
o City of Eastvale
o City of El Cerrito
o City of Foster City
o City of Fullerton
o City of Goleta
o City of Laguna Beach
o City of Lake Forest
o City of Long Beach
o City of Menifee
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o City of Moorpark
o City of Morgan Hill
o City of Orinda
o City of Palo Alto
o City of Pico Rivera
o City of Placentia
o City of San Marcos
o City of San Mateo
o City of Santa Barbara
o City of Stanton
o City of Temecula
o City of Thousand Oaks
o City of Tulare
o City of Visalia
o City of Westlake Village
o City of Whittier
AB 340 (Ahrens) Employer-employee relations: confidential communications.
AB 340 would prohibit a public employer from (1) questioning an employee or employee
representative regarding representation-related communications made in confidence
between the employee and employee representative, and (2) compelling disclosure of
such communications to a third party. These two prohibition would not apply to a
criminal investigation or supersede rights of public safety officers under investigation.
• This bill was heard in the Assembly Public Employment & Retirement Committee
on March 19, 2025 and passed on a 6-0 vote.
• This bill was heard next in the Assembly Appropriations Committee on April 23,
2025 and was sent to the suspense file due to costs.
• The bill passed off the Assembly Appropriations Suspense file on May 23, 2025.
• The bill passed off the Assembly Floor on June 3, 2025 on a vote of 65-1.
• The bill passed the Senate Labor & PERS Committee on June 25, 2025 with a
vote of 4-1.
• The bill passed the Senate Judiciary Committee on July 15, 2025 with a vote of
10-2.
• The bill was held on the Senate Appropriations Committee Suspense File due to
costs
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• This bill is opposed by the League of CA Cities, CA Contract Cities Association
and the City of Norwalk.
AB 648 (Zbur) Community colleges: housing: local zoning regulations: exemption.
• This bill exempts community college districts (CCDs) from complying with local
zoning ordinances for university housing development projects that are constructed
on property owned or leased by the CCD, provided certain conditions are met. If the
project includes housing units for faculty or staff, this bill requires that a portion of
those units be made available at affordable rents to extremely low income and
lower income faculty and staff.
• This bill was heard in the Assembly Higher Education Committee on March 16, 2025
and passed on an 7-3 vote.
• This bill was heard next in the Assembly Local government Committee on April 30,
2025 and passed on a 9-0 vote.
• The bill was heard on the Assembly Floor on May 27, 2025 and passed on a 63-5
vote.
• The bill passed the Senate Education Committee on June 18, 2025 with a vote of 6-1.
• The bill passed the Senate Local Government Committee on July 16, 2025 with a
vote of 5-2.
• The bill is currently on the Senate Floor and is eligible to be taken up at any time.
• The bill is supported by the city of Santa Monica.
• The bill is opposed by the League of CA Cities.
SB 501 (Allen) Corporations Tax Law.
• This bill proposes to establish an extended producer responsibility (EPR) or
stewardship program for the collection, transportation, recycling, and the safe and
proper management of products containing household hazardous waste (HHW) in
California.
• This bill is substantially similar to SB 1143 (Allen, Ch. 989, Stats. 2024). SB 1143 was
eventually amended to delete the contents of the bill an instead address a
completely different topic.
• This bill was heard in the Senate Environmental Quality Committee on April 1, 2025
and passed on a 6-0 vote.
• The bill was heard next in the Senate Judiciary Committee on April 22, 2025 and
passed on an 11-0 vote.
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• The bill was heard next in the Senate Appropriations Committee on May 5, 2025 and
was placed on the suspense file due to costs.
• The bill was held on the Senate Suspense file and is now dead.
• The bill is supported by:
o City of San Jose
o City of Santa Maria
o City of Roseville
o League of CA Cities
SB 707 (Durazo)
• This bill makes numerous changes to the rules governing local agency public
meetings pursuant to the Ralph M. Brown Act (Brown Act) to, among other things,
increase public access and extend teleconferencing flexibilities. Major provisions
include:
• 1) Defines “eligible legislative bodies” as follows: a) A city council of a city with a
population of 30,000 or more. b) A county board of supervisors of a county, or city
and county, with a population of 30,000 or more. c) A city council of a city located in
a county with a population of 600,000 or more. d) The board of directors of a special
district whose boundaries include a population of 200,000 or more and that has an
internet website.
• 2) Requires eligible legislative bodies described above to meet additional public
access and participation requirements until January 1, 2030. These requirements
include providing (a) an opportunity for public attendance via a two-way telephonic
service or a two-way audiovisual platform, (b) reasonable assistance with
translation and interpretation services at public meetings, and (c) translation of
agendas and specified website content into all applicable languages. Eligible
legislative bodies must also actively encourage public participation, including by
members of the public in underrepresented and non-English-speaking
communities, among other specified requirements.
• 3) Revises and recasts teleconferencing provisions applicable to health authorities
and applicable during a state of emergency, and expands these provisions to
include a local emergency, as specified.
• 4) Extends the sunset date to January 1, 2030, on teleconferencing flexibility
provisions allowing remote participation of an individual legislative body member
based on “just cause” and “emergency circumstances,” and teleconferencing
flexibility provided to neighborhood councils and student body associations. The bill
also provides teleconferencing flexibility to subsidiary bodies and multijurisdictional
bodies, as specified, until January 1, 2030.
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• 5) Extends, from nine months to 12 months after the alleged violation, the period of
time a petitioner has to submit a cease and desist letter to a legislative body before
filing an action to determine if a legislative body has violated the Brown Act.
• 6) Clarifies the existing authority of a legislative body to remove or limit participation
by individuals or groups of persons who disrupt, disturb, impede, or render
infeasible the orderly conduct of a meeting applies to members of the public
participating in a meeting via a two way telephonic service or a two -way audiovisual
platform.
• 7) Provides teleconferencing requirements do not apply to remote participation by a
member of a legislative body with a disability, as specified.
• 8) Makes permanent provisions of law governing the use of social media platforms
by members of legislative bodies by removing the sunset date of January 1, 2026.
• The bill passed the Senate Local Government Committee on April 2, 2025 With a
vote of 5-0.
• The bill passed the Senate Judiciary Committee on April 22, 2025 with a vote of 9-0
• The bill passed the Senate floor on June 3, 2025 with a vote of 24-6.
• The bill passed the Assembly Local Government committee on July 16, 2025 with a
vote of 6-2.
• The bill passed the Assembly Appropriations Committee on August 29, 2025 with
the vote of 11-4.
• The bill is currently on the assembly floor and is eligible to be taken up at any time.
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September 16, 2025
The Honorable Gavin Newsom
Governor, State of California
1021 O Street, Suite 9000
Sacramento, CA 95814
RE: Request for Veto, SB 63 (Weiner and Arreguin) San Francisco Bay Area: local revenue
measure: transportation funding (As Amended September 4, 2025).
Dear Governor Newsom,
On behalf of the City of Cupertino, I write to respectfully request you veto SB 63 by Senators
Weiner and Arreguin.
SB 63 proposes to create the legal framework necessary to allow a Bay Area regional sales tax
measure up to .5% for 14 years to be placed on the November 3, 2026 ballot to fund transit
operations.
While the City is committed to preserving viable transit opportunities throughout the region, as
amended on September 4, this legislation no longer contains the opt-in provisions for the
counties and now seeks to place an inequitable tax burden on our residents without ensuring
any tangible benefit to the City of Cupertino or our residents.
The City of Cupertino opposes legislation that undermines local control and diverts our
residents’ tax dollars. This bill provides less autonomy for local decision making and would
have negligible benefits to our community.
Given these reasons, the City opposes SB 63 and urges your veto.
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Sincerely,
Liang Chao
Mayor
City of Cupertino
cc. The Honorable Josh Becker
The Honorable Patrick Ahrens
Senate Housing Committee
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September 16, 2025
The Honorable Gavin Newsom
Governor, State of California
1021 O Street, Suite 9000
Sacramento, CA 95814
RE: Request for Veto, SB 707 (Durazo) Open meetings: meeting and teleconference
requirements.
Dear Governor Newsom,
On behalf of the City of Cupertino, I am writing to respectfully request you to veto Senate Bill
(SB) 707 by Senator Durazo. While our City strongly supports public transparency and
accessibility, SB 707, as currently drafted, would impose costly and inequitable new mandates
on cities like ours without providing the resources or flexibility needed for implementation.
SB 707 would create significant fiscal and operational challenges for our city, including:
• Providing two-way telephonic or audiovisual access for all meetings, halting
proceedings during any service disruption.
• Translating agendas into all “applicable languages” spoken by 20% or more of residents
with limited English proficiency.
• Designating a public space for community-submitted translations, even if inaccurate or
misleading.
• Creating and maintaining multi-language webpages for agendas, instructions, and
meeting procedures.
• Expanding outreach efforts and electronic systems for agenda access.
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Additionally, the bill applies unevenly across California, treating cities of similar size differently
based solely on county population, while the state itself is exempt from these rules. Although
the recent amendment moved the implementation deadline to July 1, 2026, this deadline still
does not provide sufficient time for cities to fully budget, procure, and train for compliance.
Additional time is necessary to ensure responsible and effective implementation.
For these reasons, the City of Cupertino requests you to veto SB 707 unless revised to address
our concerns.
Sincerely,
Liang Chao
Mayor
City of Cupertino
cc. The Honorable Josh Becker
The Honorable Patrick Ahrens
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September 16, 2025
Santa Clara County Board of Supervisors
70 West Hedding Street
East Wing, 10th Floor
San Jose, CA 95110
RE: Measure A – Affordable Housing Bond (November 2025 Ballot)
Notice of OPPOSITION
Dear County Board of Supervisors:
On behalf of the City of Cupertino, I am writing to express our opposition to Measure A, the
proposed 0.625 percent countywide sales tax increase appearing on the November 2025 ballot.
While we recognize the fiscal challenges facing the County and the importance of sustaining
healthcare services, we believe Measure A places an undue burden on residents and lacks the
accountability and transparency that voters deserve.
Sales taxes are among the most regressive forms of revenue, disproportionately affecting low-
income households, working families, and seniors on fixed incomes. At a time when many
residents are already struggling with high costs of living, an additional tax would deepen
financial strain. Moreover, because Measure A is structured as a general tax, the revenues are
not dedicated specifically to healthcare services. Without clear safeguards, funds could be
diverted to other purposes, undermining public trust and failing to ensure that the measure
addresses the very healthcare challenges it is intended to resolve.
The timing of this proposal is also problematic. Placing such a significant revenue measure on a
special election ballot reduces public awareness and limits voter participation, which does not
reflect the level of engagement this issue deserves. Even if Measure A is approved, the
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The City of Cupertino fully supports efforts to sustain and strengthen healthcare access for all
residents, but we believe Measure A is not the right approach. We urge the Board to pursue
alternatives that are more equitable, transparent, and sustainable, and to engage cities as true
partners in developing solutions. We stand ready to work collaboratively toward strategies that
protect public health without placing an excessive burden on our residents.
For these reasons, the City of Cupertino opposes Measure A.
Sincerely,
Liang Chao
Mayor
City of Cupertino
cc. Supervisor Margaret Abe-Koga, District 5
The Honorable Josh Becker
The Honorable Patrick Ahrens
projected revenues will cover only a portion of the County’s long-term healthcare funding
shortfall, leaving critical gaps unaddressed and creating uncertainty for the future of our public
hospital system.
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CITY OF CUPERTINO
Agenda Item
Subject: Library Commission's Recommendation of Thomas Celerier for appointment of the new
2026-2028 Cupertino Poet Laureate
Adopt Resolution No. 25-079 approving the Library Commission's recommendation and appoint
Thomas Celerier as the new 2026-2028 Cupertino Poet Laureate.
CITY OF CUPERTINO Printed on 9/11/2025Page 1 of 1
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PARKS AND RECREATION DEPARTMENT
QUINLAN COMMUNITY CENTER
10185 NORTH STELLING ROAD • CUPERTINO, CA 95014-5732
TELEPHONE: (408) 777-3120 • FAX: (408) 777-1305
CUPERTINO.GOV
CITY COUNCIL STAFF REPORT
Date: September 16, 2025
Subject
Library Commission’s Recommendation of Thomas Celerier for appointment of the new 2026-
2028 Cupertino Poet Laureate
Recommended Action
Adopt Resolution No. 25-___ approving the Library Commission’s recommendation and appoint
Thomas Celerier as the new 2026-2028 Cupertino Poet Laureate.
Background
Resolution No. 10-230 (Attachment B) designated a Cupertino Poet Laureate program. The
Library Commission currently appoints a Poet Laureate subcommittee to oversee and administer
the program including recruitment.
The Cupertino Poet Laureate Program was established in 2010 by the City Council with the goal
of providing residents programs, workshops, and events which introduce and reinforce poetry
as an enriching cultural art form, open and accessible to all. It is the vision of the Cupertino Poet
Laureate program to stimulate cultural and literary awareness in Cupertino; introduce youth and
adults to the personal and community benefits of poetry both as personal reflection and as
reflective of our history and culture; reveal, recognize, and engage literary talent residing in the
community; and promote our Library as a cultural center in Cupertino.
The Cupertino Poet Laureate is a two-year honorary appointment as the literary ambassador for
the City of Cupertino. A stipend of $500 will be awarded to the Poet Laureate and is sponsored
by the Cupertino Library Foundation for each year of service. On December 4, 2024, the Library
Commission unanimously approved the updated Poet Laureate Playbook (Attachment C) as part
of the Fiscal Year 2024-2025 City Work Program.
Position Requirements
As part of the two-year appointment as Poet Laureate for the City of Cupertino, the Poet Laureate
duties shall include, but are not limited to, the following:
1. Provide at least two free public workshops at the Cupertino Library
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2. Provide at least two public readings of either original works created for these events or
past works appropriate to the occasion and audience
3. Participate in two City-sponsored events such as cultural festivals or flag raising
ceremonies
4. Attend at least six Library Commission meetings to provide updates on programs and
events
To apply for selection as the Poet Laureate, an individual must meet the following criteria:
1. The applicant must demonstrate a significant and meaningful tie to the Cupertino
community
2. At the time of appointment, the applicant must be at least 18 years old and a high school
graduate
3. The applicant must have demonstrated a commitment to poetry through prior publication
4. The applicant must have demonstrated an ability to teach workshops and lead
collaborative community partner events.
Selection Process
On February 5, the Library Commission unanimously approved the Poet Laureate subcommittee
comprised of Vice Chair Janki Chokshi and Commissioner Minna Xu to establish a selection
panel, review all applications, and contact those qualified for interviews. On March 20, the
Cupertino Poet Laureate recruitment opened and was advertised on the City’s website, social
media platforms, and through eNotifications. The application closed on May 5 at 5 p.m. In total,
two applications were received and sent to the Poet Laureate subcommittee for review.
The selection panel comprised of Library Commission’s Vice Chair Chokshi and Commissioner
Xu, and Arts and Culture Commissioner Panda reviewed the applications and decided to
interview both candidates. On June 3, candidate interviews were conducted at the Cupertino
Library. Following deliberations, the committee unanimously selected to recommend Thomas
Celerier for the 2026-2028 Cupertino Poet Laureate position.
Thomas Celerier, a Cupertino resident and published poet, has shared his love of language both
locally and abroad. He launched an international poetry competition with the French Heritage
Society and has built a broad social media following that connects readers across cultures.
Passionate about mentoring the next generation, Thomas enjoys working with youth and
inspiring creative expression. Multilingual and community-focused, he is excited to bring a global
perspective and a deep appreciation for the power of poetry to his role as Cupertino’s Poet
Laureate. Mr. Celerier’s completed application packet (Attachment D) includes a current resume,
letters of recommendation, and original poems.
Reasons for Recommendation
At the August 6 Library Commission meeting, the Poet Laureate Subcommittee presented their
final recommendation of Thomas Celerier for appointment of the 2026-2028 Cupertino Poet
Laureate. The Commission voted 4-0-1, (Zhao, Chokshi, Pan, Xu voting yes and Sakthivel absent)
to support this recommendation to City Council for approval.
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Sustainability Impact
No sustainability impact.
Fiscal Impact
No fiscal impact.
City Work Program (CWP) Item/Description
None
Council Goal:
Quality of Life
California Environmental Quality Act
No California Environmental Quality Act impact.
_____________________________________
Prepared by: Molly James, Recreation Manager
Reviewed by: Rachelle Sander, Parks and Recreation Director
Floy Andrews, Interim City Attorney
Approved for Submission by: Tina Kapoor, Interim City Manager
Attachments:
A – Draft Resolution
B – City Council Resolution No. 10-230
C – Poet Laureate Playbook 2024
D – Completed Application Packet – Thomas Celerier
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RESOLUTION NO. ________
A RESOLUTION OF THE CUPERTINO CITY COUNCIL APPROVING THE
LIBRARY COMMISSION’S RECOMMENDATION AND APPOINTING
THOMAS CELERIER AS THE 2026-2028 CUPERTINO POET LAUREATE
WHEREAS, the Resolution No. 10-230 designated a Cupertino Poet
Laureate; and
WHEREAS, the Cupertino Poet Laureate will be charged to stimulate
cultural and literary awareness in Cupertino, introduce youth and adults to the
personal and community benefits of poetry both as personal expression, and as
reflective of our history and culture, reveal, recognize and engage literary talent
residing in the community and promote our Library as the cultural center of
Cupertino; and
WHEREAS, after an extensive search effort, the Poet Laureate
Subcommittee and the Library Commission have recommended Thomas Celerier
for the two-year volunteer position; and
NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby
approve the recommendation and appoint Thomas Celerier as Cupertino’s 2026-
2028 Poet Laureate for a two-year term.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 16th day of September 16, 2025, by the following vote:
Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
SIGNED:
________
Liang Chao, Mayor
________________________
Date
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Resolution No. __________________
Page 2
City of Cupertino
ATTEST:
________
Kirsten Squarcia, City Clerk
________________________
Date
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RESOLUTION NO. 10 -230
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
DESIGNATING A CUPERTINO POET LAUREATE
WHEREAS, the study of literature forms a vital pan of our shared and diverse culture;
and
WHEREAS, poetry expresses personal and public sto ies in an art form accessible to all;
and
WHEREAS, poetry forms an important part of our citizen's education about culture and
history; and
WHEREAS, studies have shown that children who read poetry show improvements in
vocabulary, critical analytical skills, and reading comprehension; and
WHEREAS, reading and writing poetry give children and adults an outlet for their
feelings, experiences, and questions about their world; and
WHEREAS, California was the first state to appoint a poet laureate and many
communities in California have successfully appointed poets laureate; and
NOW, THEREFORE BE IT RESOLVED, that the "Poet Laureate" is hereby established
in the Cupertino
BE IT FURTHER RESOLVED that the Cupertino Poet Laureate Select Committee shall
oversee the selection and administration of the Poet Laureate program.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 21 day of December 2010 by the following votes:
Vote Members of the City Council
AYES:Wong, Santoro, Chang, Mahoney, Wang
NOES:None
ABSENT:None
ABSTAIN:None
ATTEST:APPROVED:
ref 45 ;"\
Mayor, City of Cupertino
a
City Clerk 4
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Poet Laureate Playbook
Updated 12/4/2024
CITY HALL • 10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3200 • FAX: (408) 777-3366
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City of Cupertino Page 2 of 8
Poet Laureate Playbook Updated 12/4/2024
TABLE OF CONTENTS
Program Overview .................................................................................................................................... 3
History ......................................................................................................................................................... 4
Vision Statement ........................................................................................................................................ 4
Mission ........................................................................................................................................................ 4
Program Objectives .................................................................................................................................... 4
Expectations of the Poet Laureate ............................................................................................................ 5
Timeline ....................................................................................................................................................... 5
Application Process ................................................................................................................................... 6
Selection Process ........................................................................................................................................ 6
The Selection Panel ................................................................................................................................ 6
Recruitment and Promotion ................................................................................................................. 6
Candidate Review and Interviews ...................................................................................................... 7
Recommendation ................................................................................................................................... 7
Poet Laureate Reception........................................................................................................................ 7
Budget .......................................................................................................................................................... 7
Roles and Responsibilities of Program Partners .................................................................................... 7
City of Cupertino ................................................................................................................................... 7
Cupertino Library .................................................................................................................................. 8
Cupertino Library Commission ........................................................................................................... 8
Cupertino Library Foundation ............................................................................................................. 8
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City of Cupertino Page 3 of 8
Poet Laureate Playbook Updated 12/4/2024
PROGRAM OVERVIEW
Established in 2010, the Cupertino Poet Laureate program’s vision is to stimulate cultural and
literary awareness in Cupertino, introduce youth and adults to the personal and community
benefits of poetry both as personal reflection and as reflective of our history and culture, reveal,
recognize, and engage literary talent residing in the community, and promote our Library as a
cultural center in Cupertino.
The Poet Laureate is a two-year honorary appointment as the literary ambassador for the City
of Cupertino. A stipend of $500 will be awarded to the Poet Laureate and is sponsored by the
Cupertino Library Foundation for each year of service.
As part of the two-year appointment as Poet Laureate for the City of Cupertino, the Poet
Laureate duties shall include, but are not limited to, the following:
1. Provide at least two free public workshops at the Cupertino Library
2. Provide at least two public readings of either original works created for these events or
past works appropriate to the occasion and audience
3. Participate in two City-sponsored events such as cultural festivals or flag raising
ceremonies
4. Attend at least six Library Commission meetings to provide updates on programs and
events
To apply for selection as the Poet Laureate, an individual must meet the following criteria:
1. The applicant must demonstrate a significant and meaningful tie to the Cupertino
community
2. At the time of appointment, the applicant must be at least 18 years old and a high school
graduate
3. The applicant must have demonstrated a commitment to poetry through prior
publication
4. The applicant must have demonstrated an ability to teach workshops and lead
collaborative community partner events
A selection panel chaired by the Cupertino Library Commission’s Poet Laureate Subcommittee
will review all applications, and those qualified will be contacted and given an opportunity to
interview. The panel will select a Poet Laureate candidate to recommend to the Library
Commission. The Library Commission will review the selected candidate and recommend for
approval to the Cupertino City Council. The Council will review and formally appoint the Poet
Laureate. The appointment will be for an honorary two-year term, beginning in February of
every other year.
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City of Cupertino Page 4 of 8
Poet Laureate Playbook Updated 12/4/2024
HISTORY
A grassroots effort, the Poet Laureate program was envisioned and created by a committee
composed of volunteers from The Friends of the Cupertino Library, the Cupertino Library
Foundation, and local teachers and poets. The Poet Laureate program was sanctioned by the
Cupertino City Council through Resolution No. 10-230 on December 21, 2010.
Since 2010 the Cupertino Poet Laureate Program has welcomed seven poet laureates, each one
bringing a new and unique voice to the honorary position. Over the years countless poetry-
related programs, events, contests, and projects have been embraced and celebrated by the
Cupertino community.
For historical context the original Poet Laureate Playbook can be found here.
VISION STATEMENT
It is the vision of the Cupertino Poet Laureate program to stimulate cultural and literary
awareness in Cupertino; introduce youth and adults to the personal and community benefits of
poetry both as personal reflection and as reflective of our history and culture; reveal, recognize,
and engage literary talent residing in the community; and promote our Library as a cultural
center in Cupertino.
MISSION
To provide the residents of Cupertino programs, workshops, and events which introduce and
reinforce poetry as an enriching cultural art form open and accessible to all.
PROGRAM OBJECTIVES
1. To raise awareness of poetry as a viable cultural art form for Cupertino residents in the
21st century, as measured by media presence, event variety, and increasing participation
2. To build interest in the various poetry forms, as measured by event and workshop
participation
3. To build a desire within residents to be involved in further art and cultural activities,
including poetry, as measured by attendance at offerings through the Library, schools,
theatres, museums, centers, and presentation venues
4. To increase active participation in all art forms, especially poetry, by all ages and ethnic
communities which form the rich fabric of Cupertino, as measured by offerings and
involvement
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Poet Laureate Playbook Updated 12/4/2024
EXPECTATIONS OF THE POET LAUREATE
Each succeeding Poet Laureate brings a unique set of skills, attributes, and interests to the
position along with different approaches to poetry. As part of the two-year appointment as Poet
Laureate for the City of Cupertino, the Poet Laureate duties shall include, but are not limited to,
the following:
1. Provide at least two free public workshops at the Cupertino Library
2. Provide at least two public readings of either original works created for these events
or past works appropriate to the occasion and audience
3. Participate in two City-sponsored events such as cultural festivals or flag raising
ceremonies
4. Attend at least six Library Commission meetings to provide updates on programs
and events
With support from the Cupertino Community Librarian and the Library Commission Staff
Liaison the Poet Laureate is encouraged to use their creativity in the design and execution of the
aforementioned workshops and events.
TIMELINE
Poet Laureate Application and Selection Process Timeline
February Library Commission selects Poet Laureate Subcommittee
February – March Program outreach and advertising
March 20 – May 5 Applications available online
May 5, 5:00 p.m. Applications due
May 6 – May 20 Applications reviewed by selection panel
May 21 – May 31 Interviews
June – July Final candidate is selected and completes fingerprinting and TB test
August Selection panel presents their recommendation to Library Commission
September City Council formally appoints the Poet Laureate
October – January Incoming Poet Laureate shadows outgoing Poet Laureate
January Poet Laureate Reception
February New Poet Laureate term begins
The timeline allows for a four-month overlap so that the incoming Poet Laureate is able to
shadow and confer with the outgoing Poet Laureate. This approach allows for program
continuity and provides support and direction to the incoming Poet Laureate.
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City of Cupertino Page 6 of 8
Poet Laureate Playbook Updated 12/4/2024
APPLICATION PROCESS
The Poet Laureate is a two-year honorary appointment as the literary ambassador for the City
of Cupertino. A stipend of $500 will be awarded to the Poet Laureate and is sponsored by the
Cupertino Library Foundation for each year of service.
To apply for selection as the Poet Laureate, an individual must meet the following criteria:
1. The applicant must demonstrate a significant and meaningful tie to the Cupertino
community
2. At the time of appointment, the applicant must be at least 18 years old and a high school
graduate
3. The applicant must have demonstrated a commitment to poetry through prior
publication
4. The applicant must have demonstrated an ability to teach workshops and lead
collaborative community partner events
Applications will be available for submission online March 20 through May 5, at 5:00 p.m. All
applications must include a minimum of five original writing samples, two letters of
recommendation, and a current résumé.
In addition, the newly selected Poet Laureate will need to complete fingerprinting and TB test
in order to work with minors.
SELECTION PROCESS
With the goal of soliciting as many prospective candidates as possible, the selection process is
composed of several distinct components.
The Selection Panel
The Selection Panel will be chaired by the Library Commission’s Poet Laureate Subcommittee.
The Subcommittee will extend panel invitations to the City’s Arts and Culture Commissioners
and Teen Commissioners, with the goal of a maximum of seven panelists. The Selection Panel
will be responsible for reviewing applications, conducting interviews, and making a formal
recommendation to the Library Commission.
Recruitment and Promotion
Working closely with the Library Commission, the Parks and Recreation Department and the
Cupertino Library will take the lead on recruitment promotion via social media channels,
websites, email blasts, and flyers and other printed materials. Applications will be available on
the City’s website, along with all program details.
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City of Cupertino Page 7 of 8
Poet Laureate Playbook Updated 12/4/2024
Candidate Review and Interviews
The Library Commission Staff Liaison will review all applications to ensure they meet
minimum qualifications. All passing applications will be forwarded to the Selection Panel for
further review and evaluation. The top three candidates will be invited for 30-minute, in-
person, interviews. Each candidate will be asked to recite one to two original poems during
their interview. After interviews conclude the Selection Panel will deliberate and reach a
conclusion. The preferred candidate will be called to confirm their willingness to serve. Once
the invitation has been accepted, the candidate will work with the Library Commission Staff
Liaison to complete fingerprinting and TB testing.
Recommendation
At the Library Commission’s August meeting the Selection Panel will present their final
recommendation. The Library Commission will review the selected candidate and recommend
for approval to the Cupertino City Council. Through the Consent Calendar, City Council will
review and formally appoint the Poet Laureate. The appointment will be for an honorary two-
year term, beginning in February of every other year.
Poet Laureate Reception
In January a Poet Laureate Reception will be held to recognize the outgoing Poet Laureate and
formally introduce the incoming Poet Laureate. The reception will take place at the Library or
Quinlan Community Center.
BUDGET
The budget for the Poet Laureate program is comprised of funds from the City of Cupertino and
the Cupertino Library Foundation. The City contributes $2,000 annually and these funds are
designated for program expenses such as the Poet Laureate reception. In addition, the Poet
Laureate may request to use these funds for materials and supplies, awards, etc. The Library
Foundation contributes $500 annually. Those funds are exclusively used for the Poet Laureate’s
stipend.
ROLES AND RESPONSIBILITIES OF PROGRAM PARTNERS
City of Cupertino
• Promote Poet Laureate events, programs, and readings
• Organize the VIP reception honoring the outgoing Poet Laureate and welcoming the
incoming Poet Laureate
• Assist Poet Laureate with festival and event registration and information
• Manage and track program budget
• Arrange and cover the cost of fingerprinting and TB testing for incoming Poet Laureate
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City of Cupertino Page 8 of 8
Poet Laureate Playbook Updated 12/4/2024
• Monitor program cycle and work with Library Commission on recruitment timeline
• Organize welcome meeting with Poet Laureate, Library Commission Staff Liaison, and
Community Librarian to discuss program logistics
Cupertino Library
• Provide library space for workshops and programs
• Promote Poet Laureate events, programs, and readings
• Meet with the Poet Laureate as needed to discuss program offerings at the Library
Cupertino Library Commission
• Form a Poet Laureate Subcommittee for recruitment, selection, and support of Poet
Laureate
• Promote Poet Laureate events, programs, and readings
• Receive programming updates from the Poet Laureate at Library Commission meetings
Cupertino Library Foundation
• Provide funding for the Poet Laureate stipend—$500 for each year of service
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References:
Lisa Brown – EVP Chamber of Commerce -
Dori Bonn – Co-Chair, NorCal French Heritage Society -
Sebastien Pridmore - Painter -
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Eternal Dawn
This eve, as all before, in mists so cold,
Leaning against my old sequoia, dazed, my senses uncontrolled.
The pallid moon, a vibrant smile, the stagnant lake,
Plunging in putrid reflections, heartache.
The bark of the redwood, scratching at my back,
The treacherous sap of this vegetal pachyderm, a misact,
Pulling me toward long horizons, dull and dim,
Nothing to my eyes, is then less precious than my own skin.
Without a shred of pride, I could have been a knight,
From the other camp, maybe a lover slighted in the fight,
From causes born of sources, dead, tarnished and marred,
Or just, perhaps, following my missteps and scarred.
Suddenly, a fractal, in shades of pale, but vibrant green,
The song of the first black redstart, blending in the morning's first preen,
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Along the robin's melody, amongst a thousand scents,
Of life anew, wrapped in the dawning day ’s radiant accents.
A choir of finches, blackbirds, stirs my heart's core,
Cladded in astral powerful rays that the entire wood wore.
A fleeting orange shadow, is already in sight,
Even the fauho dares not to approach, in dawn’s eternal light.
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Mater. Madre. Mother.
Hello from the end of the week, Sundays make you stronger,
Apart you are not, as we continue to battle for her,
Possibly your sister, daughter, grand-mother or wife,
Possibly your aunt or just a friend, but for sure the ones who give life,
Yesterday, today, tomorrow, and always there for you,
Most of the times forgetting her own self,
Outstanding, outstanding and standing true.
Today, I wish we can all breathe, laugh, smile, chat very soon,
Here, there, under the sun or the low light of the moon,
Eyes into eyes, close, touch, smell, taste, with no mask,
Remembering the times, darkened, when a plague,
Saddened our world and spirits, sending into the vague,
Dreaming of you, travels and carefree seasons, that is my ask,
All, together, thanks to you, your joy, your love, unconditional, you all,
You, our mothers, the ones through which everything and everyone rise and fall.
Happy Mother’s Day, take care of your mothers and all the women that are mothers, by blood
or bond, or will be one day!
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Mirage
In the cool morning light, in the pool's gentle water,
Stroke by stroke, length after length, I do bother,
Movements rhythmical, matching the woodpecker's chatter,
Stirring the liquid, arms as foils, in muscular manner.
The pool's liquid matter, often so clear,
This morning seems different, fills me with fear,
The traitor from lands where the Abbasids steer,
Instills a serpentine poison, its intentions unclear.
A rupture, a breach, in the dawn's tender light,
My vision obscured, in cottony night,
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Distances entangle, the end's cruel bite,
Approaches stealthily, a destiny quite trite.
A quantum fracture, or a deceptive jest,
From its hole emerges a shark, with a crest,
Striped, from the void it manifests, a Jacquou, a sudden guest,
Into me, it bites, a red cloud, no hunger in its chest.
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CITY OF CUPERTINO
Agenda Item
Subject:Approve a First Amendment to the contract with Independent Code Consultants, Inc., for an
increase of $120,000 to provide On-Call Plan Review Services for FY26 for a total not-to-exceed
amount of $315,000.
Authorize the City Manager to execute a first amendment to the existing consultant agreement with
Independent Code Consultants, Inc. to provide On-Call Plan Review Services, increasing the contract
amount by $120,000 for a new total not-to-exceed contract amount of $315,000.
CITY OF CUPERTINO Printed on 9/10/2025Page 1 of 1
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COMMUNITY DEVELOPMENT DEPARTMENT
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3308 • FAX: (408) 777-3333
CUPERTINO.GOV
CITY COUNCIL STAFF REPORT
Date: September 16, 2025
Subject
Approve a First Amendment to the contract with Independent Code Consultants, Inc., for an
increase of $120,000 to provide On-Call Plan Review Services for FY26 for a total not-to-exceed
amount of $315,000.
Recommended Action
1. Authorize the City Manager to execute a first amendment to the existing consultant
agreement with Independent Code Consultants, Inc. to provide On-Call Plan Review
Services, increasing the contract amount by $120,000 for a new total not-to-exceed contract
amount of $315,000.
Background
In 2018, the City undertook a RFQ process for professional plan review services. The contract for
the On-Call Plan Review services was awarded to Independent Code Consultants, Inc. (ICCI)
based on the firm’s qualifications, past performance on projects, and its talented team of
established and experienced individuals and licensed professionals. On June 26, 2024, the City
entered into an agreement with ICCI for On-Call Plan Review Services. The agreement covered
Fiscal Year 2025 and Fiscal Year 2026, with a total not-to-exceed amount of $195,000. Due to a
higher than anticipated volume of permit activity, more projects were sent out to ICCI for plan
review services. As a result, 96 percent of the total not-to-exceed amount was expensed in fiscal
year 2025.
On June 3, 2025, the FY 2025-26 budget was adopted by City Council, which included a budget
adjustment to the On-Call Contracts account GL 100-73-714 701-701 in the amount of $440,000.
However, because the City anticipates that the volume of permit activity will continue to increase,
the City will undergo another RFP process in the next three months for a multi -year agreement
for plan review services. We are now allocating $120,000 through the proposed contract
amendment to cover expected permit activity through the end of the year and to cover invoices
from higher than expected permit activity from the last three months.
Reasons for Recommendation and Available Options
Building permits continue to come in at a high volume and the City must continue to process
them within the state-regulated review timeline. AB 2234 stipulates that jurisdictions must
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ascertain the completion of a post-entitlement phase permit application within 15 days of its
submission. Project reviews for developments consisting of 25 units or fewer must be finalized
within 30 days, while those with 26 units or more require completion within 60 days. The use of
consultant plan reviewers allows the Community Development Department to comply with the
mandate while maintaining the daily workflow timelines as expected by our citizens.
Plan Review consultants are utilized for additional assistance as needed. When large projects
come through that require a sudden high volume of work and span multiple engineering sectors,
the impact would cause a delay in daily operations and services such as plan review for smaller
projects for our residents and the Cupertino community, and counter reception and assistance.
Having the plan review consultants on-call for larger projects maximizes efficiencies since the
consultants have large teams of specialized staff to review and process building permits. The
flexibility of having the consultants on-call is advantageous in adjusting to the ebbs and flows of
the influx of projects. This flexibility is key to managing the flow of the workload in the most
efficient way possible.
If the recommended option is not adopted the turnaround time on building permit plan reviews
will not meet the city’s service level agreement nor satisfy the requirements imposed by the state
in AB 2234.
Based on the findings outlined above, staff recommend approving the proposed action to ensure
continued, uninterrupted delivery of plan review services to the Cupertino community.
Sustainability Impact
No sustainability impact.
Fiscal Impact
Plan Review costs are pass-through and paid for via plan check fees charged by the City and paid
by the applicants. There is no actual funding allocation from the city to pay for services. As
mentioned above there is sufficient budget authority for this contract amendment in 100-73-714
701-701.
Vendor
Independent Code Consultants, Inc.
(ICCI)
Contract On-Call Plan Review Services
Current
Contract
Amount $195,000.00
FY26
Amendment $120,000.00
New Total $315,000.00
City Work Program (CWP) Item/Description
None
California Environmental Quality Act
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No California Environmental Quality Act impact.
_____________________________________
Prepared by: Robert Dacanay, Management Analyst
Reviewed by: Benjamin Fu, Director of Community Development
Floy Andrews, Interim City Attorney
Approved for Submission by: Tina Kapoor, Interim City Manager
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CITY OF CUPERTINO
Agenda Item
Subject:Approve a Second Amendment to the contract with West Coast Code Consultants, Inc. for
an increase of $80,000 to provide On-Call Professional Building Services for FY26 for a total not-to-
exceed amount of $300,000.
Authorize the City Manager to execute a second amendment to the existing consultant agreement
with West Coast Code Consultants, Inc. to provide On-Call Professional Building Services, increasing
the contract amount by $80,000 for a new total not-to-exceed contract amount of $300,000.
CITY OF CUPERTINO Printed on 9/10/2025Page 1 of 1
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COMMUNITY DEVELOPMENT DEPARTMENT
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3308 • FAX: (408) 777-3333
CUPERTINO.GOV
CITY COUNCIL STAFF REPORT
Date: September 16, 2025
Subject
Approve a Second Amendment to the contract with West Coast Code Consultants, Inc. for an
increase of $80,000 to provide On-Call Professional Building Services for FY26 for a total not-to-
exceed amount of $300,000.
Recommended Action
1. Authorize the City Manager to execute a second amendment to the existing consultant
agreement with West Coast Code Consultants, Inc. to provide On-Call Professional
Building Services, increasing the contract amount by $80,000 for a new total not-to-exceed
contract amount of $300,000.
Background
In 2022, the City undertook a RFQ process for professional building services. The contract was
awareded to West Coast Code Consultants based on the firm’s qualifications, past performance
on projects, and its talented team of established and experienced individuals and licensed
professionals. On June 27, 2024, the City entered into an agreement with West Coast Code
Consultants, Inc. (WC3) for On-Call Professional Building Services, that included plan review
and permit technician services. The agreement covered Fiscal Year 2025 and Fiscal Year 2026,
with a total not-to-exceed amount of $195,000.
On April 16, 2025, the City entered a First Amendment with WC3 to increase the total not-to-
exceed contract amount to $220,000. Due to a higher than anticipated volume of permit activity,
more projects were sent out to WC3 for assistance with plan review and permit technician
services. As a result, 99 percent of the total not-to-exceed amount was expensed in fiscal year
2025.
On June 3, 2025, the FY 2025-26 budget was adopted by City Council, which included a budget
adjustment to the On-Call Contracts account GL 100-73-714 701-701 in the amount of $440,000.
However, because the City anticipates that the volume of permit activity will continue to increase,
the City will undergo another RFP process in the next three months for a multi-year agreement
for plan review services. We are now allocating $80,000 through the proposed contract
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amendment to cover expected work through the end of the year and to cover invoices from higher
than expected permit activity from the last three months.
Reasons for Recommendation and Available Options
Building permits continue to come in at a high volume and the City must continue to process
them within the state-regulated review timeline. AB 2234 stipulates that jurisdictions must
ascertain the completion of a post-entitlement phase permit application within 15 days of its
submission. Project reviews for developments consisting of 25 units or fewer must be finalized
within 30 days, while those with 26 units or more require completion within 60 days. The use of
consultant plan reviewers allows the Community Development Department to comply with this
mandate while maintaining the daily workflow timelines as expected by our citizens.
Plan Review consultants are utilized for additional assistance as needed. When large projects
come through that require a sudden high volume of work and span multiple engineering sectors,
the impact would cause a delay in daily operations and services such as plan review for smaller
projects for our residents and the Cupertino community, and counter reception and assistance.
Having the plan review consultants on-call for larger projects maximizes efficiencies since the
consultants have large teams of specialized staff to review and process building permits. The
flexibility of having the consultants on-call is advantageous in adjusting to the ebbs and flows of
the influx of projects. This flexibility is key to managing the flow of the workload in the most
efficient way possible.
If the recommended option is not adopted the turnaround time on building permit plan reviews
will not meet the city’s service level agreement nor satisfy the requirements imposed by the state
in AB 2234.
Based on the findings outlined above, staff recommend approving the proposed action to ensure
continued, uninterrupted delivery of plan review services to the Cupertino community.
Sustainability Impact
No sustainability impact.
Fiscal Impact
Plan Review costs are pass-through and paid for via plan check fees charged by the City and paid
by the applicants. There is no actual funding allocation from the city to pay for services. As
mentioned above there is sufficient budget authority for this contract amendment in 100-73-714
701-701.
Vendor
West Coast Code Consultants
(WC3)
Contract
On-Call Professional Building
Services
Current
Contract
Amount $220,000.00
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FY26
Amendment $80,000.00
New Total $300,000.00
City Work Program (CWP) Item/Description
None
California Environmental Quality Act
No California Environmental Quality Act impact.
_____________________________________
Prepared by: Robert Dacanay, Management Analyst
Reviewed by: Benjamin Fu, Director of Community Development
Floy Andrews, Interim City Attorney
Approved for Submission by: Tina Kapoor, Interim City Manager
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CITY OF CUPERTINO
Agenda Item
Subject: Second reading and enactment of proposed amendments to Municipal Code Chapters 19.08
(Definitions), and 19.112 (Accessory Dwelling Units) and Associated Environmental Review.
(Application No. MCA-2025-001; Applicant: City of Cupertino; Location: City-wide)
Conduct the second reading and enact Ordinance No. 25-2274: “AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF CUPERTINO AMENDING MUNICIPAL CODE CHAPTER 19.08, AND
CHAPTER 19.112 REGARDING ACCESSORY DWELLING UNIT (ADU) LAWS”
CITY OF CUPERTINO Printed on 9/11/2025Page 1 of 1
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COMMUNITY DEVELOPMENT DEPARTMENT
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3308 • FAX: (408) 777-3333
CUPERTINO.GOV
CITY COUNCIL STAFF REPORT
Date: September 16, 2025
Subject
Second reading for proposed amendments to Municipal Code Chapters 19.08
(Definitions), and 19.112 (Accessory Dwelling Units) and Associated Environmental
Review. (Application No. MCA-2025-001; Applicant: City of Cupertino; Location: City-
wide)
Recommended Action
Conduct the second reading and enact Ordinance No. 25-2274: “AN ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF CUPERTINO AMENDING MUNICIPAL CODE
CHAPTER 19.08, AND CHAPTER 19.112 REGARDING ACCESSORY DWELLING
UNIT (ADU) LAWS”
Reasons for Recommendation
At the City Council hearing held on September 3, 2025, Staff presented the draft
Ordinance as it relates to conformance to State ADU Law. City Council motioned to
conduct the first reading of the Draft Ordinance (Attachment A), including the Planning
Commission’s recommendation to remove the proposed design standard for Non-
Streamlined ADUs in Table 19.112.040(I)(a), with Vice Mayor Moore proposing a
friendly amendment to request an informational memo with data on the use of ADUs
within the City and the County; and also that when this item returns for second reading,
staff clarify the issue of the maximum size of a detached ADU in a multi-family project,
for example whether a 5,000 square foot ADU could be permitted. The motion passed
on a 4-1 vote (No: Wang).
If Council approves these changes today, the proposed ordinance will take effect after
thirty (30) days on October 16, 2025.
Sustainability Impact
None.
Fiscal Impact
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No fiscal impact.
City Work Program (CWP) Item/Description
None
California Environmental Quality Act (CEQA)
This Ordinance is not a project under the requirements of the California Quality Act of
1970, together with related State CEQA Guidelines (collectively, “CEQA”) because it has
no potential for resulting in physical change in the environment, either directly or
ultimately. In the event that this Ordinance is found to be a project under CEQA, it is
subject to the CEQA exemption contained in CEQA Guidelines section 15061(b)(3)
because it can be seen with certainty to have no possibility of a significant effect on the
environment. CEQA applies only to projects which have the potential of causing a
significant effect on the environment. Where it can be seen with certainty that there is no
possibility that the activity in question may have a significant effect on the environment,
the activity is not subject to CEQA. In this circumstance, the amendments to the City
Code would have no or only a de minimis impact on the environment. The foregoing
determination is made by the City Council in its independent judgment.
Prepared by: Gian Paolo Martire, Senior Planner
Reviewed by: Benjamin Fu, Director of Community Development
Floy Andrews, Interim City Attorney
Approved for Submission by: Tina Kapoor, Interim City Manager
Attachments:
A – Draft Ordinance No. 25-2274
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ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF CUPERTINO AMENDING
MUNICIPAL CODE CHAPTER 19.08, AND CHAPTER 19.112 REGARDING
ACCESSORY DWELLING UNIT (ADU) LAWS
The City Council of the City of Cupertino finds that:
1. State Law changes have rendered the City’s Accessory Dwelling Unit ordinance (CMC
19.112) obsolete and unenforceable.
2. The City Council of the City of Cupertino held a duly noticed public hearing on
September 3, 2025, and after considering all testimony and written materials provided
in connection with that hearing introduced this ordinance and waived the reading
thereof.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CUPERTINO DOES
ORDAIN AS FOLLOWS:
SECTION 1. Adoption.
The Cupertino Municipal Code is further amended as set forth in Attachment A.
SECTION 2: Severability and Continuity.
The City Council declares that each section, sub‐section, paragraph, sub‐paragraph,
sentence, clause and phrase of this ordinance is severable and independent of every other
section, sub‐section, paragraph, sub‐paragraph, sentence, clause and phrase of this
ordinance. If any section, sub‐section, paragraph, sub‐paragraph, sentence, clause or
phrase of this ordinance is held invalid, or its application to any person or circumstance,
be determined by a court of competent jurisdiction to be unlawful, unenforceable or
otherwise void, the City Council declares that it would have adopted the remaining
provisions of this ordinance irrespective of such portion, and further declares its express
intent that the remaining portions of this ordinance should remain in effect after the
invalid portion has been eliminated. To the extent the provisions of this Ordinance are
substantially the same as previous provisions of the Cupertino Municipal Code, these
provisions shall be construed as continuations of those provisions and not as an
amendment to or readoption of the earlier provisions.
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SECTION 3: California Environmental Quality Act.
Determine that Project is exempt under the requirements of the California Environmental
Quality Act (CEQA) of 1970, and CEQA Guidelines (collectively, “CEQA”) subject to the
CEQA exemption contained in CEQA Guidelines section 15061(b)(3) because it can be seen
with certainty to have no possibility of a significant effect on the environment. CEQA
applies only to projects which have the potential of causing a significant effect on the
environment. Where it can be seen with certainty that there is no possibility that the activity
in question may have a significant effect on the environment, the activity is not subject to
CEQA. In this circumstance, the amendments to the City Code would have no or only a de
minimis impact on the environment. The foregoing determination is made by the City
Council in its independent judgment. The proposed ordinance is further exempt from the
California Environmental Quality Act (“CEQA”) under Public Resources Code section
21080.17, which provides a statutory CEQA exemption to ADU ordinances adopted to
implement Government Code Sec. 65852.2.
SECTION 4: Effective Date.
This Ordinance shall take effect thirty days after adoption as provided by Government
Code Section 36937.
SECTION 5: Publication.
The City Clerk shall give notice of adoption of this Ordinance as required by law.
Pursuant to Government Code Section 36933, a summary of this Ordinance may be
prepared by the City Clerk and published in lieu of publication of the entire text. The
City Clerk shall post in the office of the City Clerk a certified copy of the full text of the
Ordinance listing the names of the City Council members voting for and against the
ordinance.
INTRODUCED at a regular meeting of the Cupertino City Council on
September 3, 2025 and ENACTED at a regular meeting of the Cupertino City Council
on September 16, 2025 by the following vote:
Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
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SIGNED:
Liang Chao, Mayor
City of Cupertino
Date
ATTEST:
Kirsten Squarcia, City Clerk
Date
APPROVED AS TO FORM:
Floy Andrews, City Attorney
Date
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Ordinance No.
Page 4
ATTACHMENT A
1. Amendments to Title 19 concerning Accessory Dwelling Units
Chapter 19.08: Definitions
“Accessory dwelling unit” or “ADU” means an attached or a detached residential
dwelling unit which provides complete independent living facilities for one or more
persons. It shall include permanent provisions for living, sleeping, eating, cooking and
sanitation on the same parcel as the primary dwelling unit is situated. An accessory
dwelling unit also includes the following:
1. An efficiency unit, as defined in Section 17958.1 of Health and Safety Code.
2. A manufactured home, as defined in Section 18007 of the Health and Safety Code.
3. “Junior accessory dwelling unit” or “JADU” means a unit that is no more than 500
square feet in size and contained entirely within an existing single-family
structure. Junior accessory dwelling units must include an efficiency kitchen,
which must include both a cooking facility with appliances and a food preparation
counter and storage cabinets that are of a reasonable size in relation to the size of
the unit. A junior accessory dwelling unit may include separate sanitation
facilities, or may share sanitation facilities with the existing structure, as defined in
California Government Code Section 66333.
Chapter 19.112: Accessory Dwelling Units
19.112.010 Purpose; Incorporation by Reference; Consistency with State Law.
The purpose of this chapter is to promote the goal of affordable housing within the
City through provision of additional housing in certain residential, agricultural
residential, and mixed‐use zoning districts in a manner which minimizes adverse
impacts of accessory dwelling units on neighborhoods. Unless otherwise defined in
this Title, all terms used in this Chapter shall be defined and interpreted in
accordance with Government Code Sections 66310 - 66342. In the event of a conflict
between this Chapter and the requirements of State law, the requirements of State
law, including the requirements of Government Code Sections 66310 - 66342, shall
prevail.
19.112.020 Accessory Dwelling Unit Regulations.
Notwithstanding any provision of this title to the contrary:
A. Accessory dwelling units are permitted on lots within any residential or mixed‐
use residential zoning district. The lot must have an existing single family
dwelling unit or if zoned multi‐family or mixed use residential, at least one
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Ordinance No.
Page 5
residential unit. If the lot is vacant, an accessory dwelling unit may only be
proposed in conjunction with the development of at least one residential unit.
Notwithstanding the underlying zoning, an accessory dwelling unit developed
pursuant to this chapter does not cause the lot upon which it is located to exceed
its maximum allowable density on the lot.
B. Accessory dwelling units, except those pursuant to Government Code Section
66323, must comply with the site development regulations and guideline specified
in those zoning districts for dwelling units, including but not limited to: lot
coverage; floor area ratio; height; setbacks; landscape; the regulations contained in
this chapter; Chapter 19.100, Accessory Structures/Buildings; and Chapter 19.124,
Parking; except as those standards are modified by this chapter.
C. No impact fees, as defined in Government Code Section 66324(c)(2) shall be
imposed on any accessory dwelling unit or junior accessory dwelling unit with a
gross floor area of less than 750 square feet. Impact fees imposed on accessory
dwelling units greater than or equal to 750 feet shall be charged proportionally in
relation to the square footage of the primary dwelling unit in compliance with
Government Code Section 66324(c)(1).
D. Accessory dwelling units may be rented separately from the single-family
dwelling or multi-family dwelling structure but may not be sold or otherwise
conveyed separately from the other dwellings on the lot, except pursuant to
Government Code Section 66340 – 66342. Any accessory dwelling unit, including a
Junior Accessory Dwelling Unit (JADU), shall not be used as a rental for a term
less than 30 days.
E. For JADUs, either the single-family residence or JADU must be owner-occupied,
unless the owner is a governmental agency, land trust, or housing organization.
Further, the owner shall record a deed restriction, expressly enforceable against
future purchasers, containing the following: (a) a prohibition on the sale of the
JADU separate from the single-family residence, and (b) a restriction on the size and
attributes of the JADU to conform to this section.
F. A local agency shall not issue a certificate of occupancy for an accessory dwelling
unit before the local agency issues a certificate of occupancy for the primary
dwelling.
19.112.030 Site Development Regulations for Streamlined Accessory Dwelling Units
& Junior Accessory Dwelling Units.
Pursuant to California Government Code Section 66323, the City shall approve the
following streamlined accessory dwelling units if the specified development
standards and use restrictions are met, as identified in:
A. Table 19.112.030A for single‐family residential uses and
B. Table 19.112.030B for multi‐family residential uses.
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Ordinance No.
Page 6
Table 19.112.030A: Site Development Regulations for Streamlined Accessory
Dwelling Units and Junior Accessory Dwelling Units Associated with Single‐Family
Residential Uses
Conversion of space within principal
dwelling unit or accessory structures
New Construction Attached or
Detached Accessory Dwelling
Unit ≤ 800 s.f.
1. Size of living space, exclusive of decks
a. Minimum size 150 s.f.
b. Maximum size No size limitation as long as the unit:
i. Is wholly within the space of a
proposed or existing single‐family
dwelling or the existing space of an
accessory structure, and
ii. Does not require either:
• An addition of more than 150
square feet to an existing accessory
structure to accommodate ingress
and egress only, or
• Any addition to an existing single‐
family dwelling unit.
800 s.f.
2. Number of
Units
Maximum three ADUs per single‐family residential lot in any combination of the
following:
Attached ADU,
Conversion of existing space ADU (whether in principal dwelling unit or
existing accessory structure),
Detached ADU, or
Junior ADU
3. Setbacks Per the underlying zoning district except
that if the existing structures do not meet
these standards, the side and rear
setbacks shall be sufficient for fire safety
and life safety.
a. At least four feet from the rear
and side lot lines.
b. An applicant alternately may
elect to follow the setback
standards for accessory
structures in Chapter 19.100.
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Ordinance No.
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Conversion of space within principal
dwelling unit or accessory structures
New Construction Attached or
Detached Accessory Dwelling
Unit ≤ 800 s.f.
4. Height The conversion shall not change the
height of the existing structure.
a. 18 feet for detached ADU1
b. If accessory dwelling unit is
attached to principal dwelling, 25
feet or the height limitations
applicable to the principal
dwelling, whichever is lower.
c. An applicant alternatively may
elect to follow the height
standards for accessory
structures in Chapter 19.100.
5. Second‐story
accessory
dwelling unit
Allowed if the unit is a conversion of
existing second story portion of the
principal dwelling unit.
Allowed
6. Parking for
accessory
dwelling unit
None None
7. Direct outside
access
Independent outdoor access must be provided without going through the
principal dwelling unit.
8. Separation from
principal
dwelling unit
The conversion must result in an
independent unit. With the exception of a
JADU that has a shared bathroom with
the principal dwelling unit, no interior
doors or other connections between the
units are permitted.
Detached from principal dwelling
unit
1. An additional two feet in height (from 18 to 20 feet) for ADUs within one half mile of a major transit
stop or a high-quality transit corridor is permitted to accommodate a roof pitch on the accessory dwelling
unit that is aligned with the roof pitch of the primary dwelling unit.
Table 19.112.030B: Site Development Regulations for Streamlined Accessory
Dwelling Units Associated with Existing Multi‐Family Residential Uses
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Ordinance No.
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Conversion of interior space and
JADUs within multifamily
dwelling structures
Detached, and Attached New
Construction
1. Location a. Conversion of space within
existing dwelling structures that
is not used as livable space (e.g.
existing units) including, but not
limited to, storage rooms, boiler
rooms, passageways, attics,
basements, or garages, as long
as the unit meets building
standards for dwellings.
b. JADUs permitted only in
duplexes
Must be detached from the multi‐
family dwelling structure(s) other
than for duplex zoned properties,
except attached ADUs are allowed
for duplex zoned properties.
2. Maximum Number of Units
a. Multifamily
developments
other than
duplex zoned
properties
The greater of:
25 percent of the existing
number of primary dwelling
units, or
One accessory dwelling unit
i. On a lot with an existing multi-
family dwelling, the lesser of:
Eight detached accessory
dwelling units and
the number of existing multi-
family units on the lot.
ii. On a lot with a proposed
multifamily dwelling, not more
than two detached ADUs.
b. Duplex zoned
properties
Up to a maximum of two accessory dwelling units in any combination of the
following:
Attached ADU,
Conversion of existing space ADU (whether in principal dwelling unit
or existing accessory structure),
Detached ADU, or
Junior ADU
3. Minimum Size 150 s.f.
4. Maximum Size No size limitation
For duplex zoned properties, attached ADUs are limited to 800 s.f.
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Ordinance No.
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Conversion of interior space and
JADUs within multifamily
dwelling structures
Detached, and Attached New
Construction
5. Setbacks The accessory dwelling unit shall
not increase the size of the existing
structure.
a. Located at least four feet from the
side and rear lot lines.
b. An applicant alternately may elect
to follow the setback and height
standards for accessory structures
in Chapter 19.100.
6. Height The accessory dwelling unit shall
not increase the size of the existing
structure.
a. 18 feet1
b. An applicant alternatively may
elect to follow the setback and
height standards for accessory
structures in Chapter 19.100.
7. Separation from
principal dwelling
units
The conversion must result in an
independent unit. No interior doors
or other connections between the
units are permitted.
Detached from principal dwelling
units.
1. An additional two feet in height (from 18 to 20 feet) for ADUs within one half mile of a major transit
stop or a high-quality transit corridor is permitted to accommodate a roof pitch on the accessory dwelling
unit that is aligned with the roof pitch of the primary dwelling unit.
19.112.040 Site Development Regulations for Non‐Streamlined Accessory Dwelling
Units.
A. This section shall govern applications for ADUs and JADUs that do not qualify for
approval under Section 19.112.030 or Government Code section 66323 and for which
the city may impose local standards pursuant to Government Code section 66314 –
66322. Nothing in this section shall be interpreted to prohibit an ADU of up to 800
square feet, at the heights stated in Section 19.112.030(A) and 19.112.030(B), with a
four‐foot side and rear setbacks.
B. The Development Standards for units governed by this section are provided in
Section 19.112.040. These regulations do not limit the height of existing structures
converted into ADU/JADUs unless the envelope of the building is proposed to be
modified beyond any existing legal, non‐conforming condition.
Table 19.112.040: Site Development Regulations for Non‐Streamlined Accessory
Dwelling Units Created by New Construction and/or Additions to the Principal
Dwelling Unit
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Ordinance No.
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Attached > 800 s.f. Detached > 800 s.f.
A. Number of Units 1. A maximum of three ADUs per single-family lot in any
combination of the following, subject to the underlying zoning
standards for lot coverage, floor area, open space, and setback:
No more than one attached ADU
No more than one conversion of existing space ADU (whether in
principal dwelling unit or existing accessory structure),
No more than one detached ADU, or
No more than one Junior ADU
2. Nothing in this Section shall permit the development of more than
three ADUs or Junior ADUs on any single‐family lot. Non‐
streamlined ADU provisions cannot be combined with streamlined
provisions to add more than a total of three ADUs.
B. Size of living space, exclusive of decks
1. Minimum size 150 s.f.
2. Maximum size a. Studios/one‐bedroom unit – 850 s.f.; two or more‐bedroom unit –
1,000 s.f.; and
b. Attached accessory dwelling units shall not exceed 50% of the
existing primary dwelling
c. Lot coverage, floor area, and open space standards per the
underlying zoning apply to ADUs greater than 800 s.f. See Table
19.112.030 A for requirements related to ADUs less than or equal to
800 s.f.
C. Setbacks 1 Per the underlying zoning
district, except the required side
and rear setbacks are modified to
four feet.
The proposed structure must
comply with the setback standards
for accessory structures in Chapter
19.100, except the street side
setbacks are modified to four feet.
D. Height 25 feet or the height limitations
applicable to the principal
dwelling, whichever is lower.
The proposed structure must
comply with the height standards
for accessory structures in Chapter
19.100, except that a maximum
height of 18 feet is allowed within
half a mile of a major transit stop or
transit corridor.
E. Second‐story accessory
dwelling units
Allowed within one half mile of a major transit stop or transit corridor.
F. Parking
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Ordinance No.
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Attached > 800 s.f. Detached > 800 s.f.
1. Parking for
accessory dwelling unit
One additional off‐street parking space shall be provided, if the
principal dwelling unit has less than the minimum off‐street parking
spaces for the applicable residential zoning district in which it is
located, as required in Chapter 19.124, and none if the accessory
dwelling unit meets one of the following requirements:
a. Located within one‐half (1/2) mile of a public transit stop; or
b. Located within one block of a car share vehicle pick‐up location; or
c. Located in an architecturally and historically significant
historic district; or
d. The occupant of the unit is not allowed/offered a required on‐
street parking permit; or
e. Is part of the proposed or existing primary residence or an
accessory structure or
f. When a permit application for an accessory dwelling unit is
submitted with a permit application to create a new single-family
dwelling on the same lot provided that the accessory dwelling unit or
the parcel satisfies any other criteria listed above.
2. Demolition or
conversion of existing
covered, uncovered or
enclosed parking spaces
for an accessory
dwelling unit
No replacement parking spaces are required.
G. Direct outside access Independent outdoor access must be provided without going through
the principal dwelling unit.
H. Screening from public
street
All access to accessory dwelling units shall be on a different wall plane
than the access to the principal dwelling unit.
I. Structure Design Shall meet the design standards when located within any one of
the following zoning districts:
Planned Development (P)
Eichler (R1-e)
Monta Vista Design Guidelines
Residential Hillside (RHS)
Single Family Residential District with Semi-Rural
Characteristics (R1-a)
J. Separation from
principal dwelling unit
The ADU must be an independent
unit. No interior doors or other
connections between the ADU
Detached from principal dwelling
unit.
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Ordinance No.
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Attached > 800 s.f. Detached > 800 s.f.
and the principal dwelling unit
are permitted.
1. No setback is required for an accessory dwelling unit located within existing living
area or an existing accessory structure, or an accessory dwelling unit that replaces an
existing structure and is located in the same location and to the same dimensions as the
structure being replaced.
19.112.050 Review Process.
A. Applications for accessory dwelling units conforming to the requirements of this
chapter shall be reviewed ministerially without discretionary review and must be
approved or denied within the time frame specified in Government Code Section
66317.
B. Nonconforming zoning conditions, building code violations or unpermitted
structures:
1. The correction of nonconforming zoning conditions (as defined in Government
Code Section 66313) shall not be required as a condition of approval of a permit
for the creation of an ADU or a JADU.
2. A permit for an ADU or a JADU will not be denied due to the correction of
nonconforming zoning conditions, building code violations, or other
unpermitted structures that do not present a threat to public health and safety
and that are not affected by the construction of the ADU or JADU.
C. Unpermitted ADU or JADU: Any ADU created within the City shall comply with all
applicable provisions of the Municipal Code and state law, and must obtain a
building permit confirming compliance with all requirements, except that:
1. A permit to legalize an unpermitted ADU or JADU that was constructed before
January 1, 2020 may not be denied, if denial is based on either of the following
grounds:
a. The ADU or JADU violates applicable building standards, or
b. The ADU or JADU does not comply with state ADU or JADU law
(Government Code Section 66313-66339) or this chapter.
2. Notwithstanding the above, a permit to legalize an unpermitted ADU or JADU
that was constructed before January 1, 2020 may be denied, if the City makes a
finding that correcting violations of applicable building standards, state
ADU/JADU law, and/or this municipal code, is necessary to comply with the
standards specified in California Health and Safety Code section 17920.3.
3. Notwithstanding subsection (C)(1) or (C)(2) above, a building that is deemed to
be substandard in accordance with California Health and Safety Code Section
17920.3 shall not be permitted.
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19.112.060 Accessory Dwelling Units Prohibited on Certain Lots.
Notwithstanding Government Code Section 66313 - 66339 or any provision of this
Chapter, no accessory dwelling unit or a junior accessory dwelling unit shall be
permitted on any lot in single‐family residence district (R‐1 or RHS) if a lot split has
been approved pursuant to Section 18.12.70 and one or more residential units has been
approved for construction pursuant to Section 19.28.150 or 19.40.090 ( Government
Code Section 65852.21).
19.112.070 Enforcement.
A. Violations of this Chapter shall be enforced as authorized by this Municipal Code
and applicable provisions of state law.
B. Enforcement of Building Code standards: In enforcing building standards pursuant
to Article 1 (commencing with Section 17960) of Chapter 5 of Part 1.5 of Division 13
of the Health and Safety Code for an ADU described below, a local agency, upon
request of an owner of an ADU for a delay in enforcement, shall delay enforcement
of a building standard, subject to compliance with Section 17980.12 of the Health
and Safety Code:
1. The ADU was built before January 1, 2020.
2. The ADU was built on or after January 1, 2020, and at the time the ADU was
built, the City had a noncompliant ADU ordinance, but the ordinance is
compliant at the time the request is made.
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CITY OF CUPERTINO
Agenda Item
Subject: Second reading and enactment of Municipal Code amendments to Cupertino Municipal
Code, Title 11, Vehicles and Traffic, Section 11.24.130, Section 11.27.050, Section 11.28.010, and Section
11.28.020, pertaining to the overnight parking of oversized vehicles on public streets
Conduct the second reading and enact Ordinance 25-2275: “An Ordinance of the City Council of the
City of Cupertino Amending Title 11, Vehicles and Traffic, of the City of Cupertino Municipal Code
Sections 11.24.130 (Prohibited for more than seventy-two hours), Section 11.27.050 (Issuance of permits to
residents and members of designated groups), Section 11.28.010 (Definitions), and Section 11.28.020
(Parking of oversized vehicles restricted)"
CITY OF CUPERTINO Printed on 9/11/2025Page 1 of 1
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01276.0006 2032801.2 1
CITY COUNCIL STAFF REPORT
Meeting: September 16, 2025
Subject
Second reading and enactment of Municipal Code amendments to Cupertino
Municipal Code, Title 11, Vehicles and Traffic, Section 11.24.130, Section
11.27.050, Section 11.28.010, and Section 11.28.020, pertaining to the overnight
parking of oversized vehicles on public streets.
Recommended Action:
Conduct second reading and enact Ordinance 25-____: “An Ordinance of the
City Council of the City of Cupertino Amending Title 11, Vehicles and Traffic, of
the City of Cupertino Municipal Code Sections 11.24.130 (Prohibited for more
than seventy-two hours), Section 11.27.050 (Issuance of permits to residents and
members of designated groups), Section 11.28.010 (Definitions), and Section
11.28.020 (Parking of oversized vehicles restricted).”
Reason for Recommendation and Available Options
On September 3, 2025, the City Council conducted the first reading of an
ordinance amending Title 11, Vehicles and Traffic, of the City of Cupertino
Municipal Code Sections 11.24.130 (Prohibited for more than seventy-two hours),
Section 11.27.050 (Issuance of permits to residents and members of designated
groups), Section 11.28.010 (Definitions), and Section 11.28.020 (Parking of
oversized vehicles restricted), to prevent the parking of oversized vehicles on
public rights-of-way at night from 10 P.M. through 6 A.M., and providing a
mechanism for residents to efficiently obtain 20 permits per year to park their
oversize vehicles at night for 72 hours. This ordinance will go into effect 30 days
after its adoption.
Staff Recommendation
Approve the recommended actions.
Sustainability Impact
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01276.0006 2032801.2
No sustainability impact.
Fiscal Impact
Staff estimates that processing a permit application will cost approximately
$46.50 based on staff time and the use of City resources. Staff anticipates
receiving 3 to 4 permit applications per week. If volume increases additional
personnel may be needed. Staff will also incur approximately $10,000 in costs
developing the electronic interface for the delivery of the seventy-two hour
resident permits.
City Work Program Item/Description
Unhoused Policies: Determine best practices for limited budget smaller cities to
manage the unhoused. Review RV practices in surrounding cities for impacts
and potential adoption. Review transitional housing outcomes in surrounding
cities. Policies to include nimble contingency plans.
Council Goal
Quality of Life.
California Environmental Quality Act
Not applicable.
_____________________________________
Prepared by: Floy Andrews, Interim City Attorney
Chad Mosley, Public Works Director
Reviewed by: Benjamin Fu, Community Development Director
Approved for Submission by: Tina Kapoor, Interim City Manager
Attachments:
A – Draft Ordinance
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ORDINANCE NO. 2025- _____
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
AMENDING TITLE 11, VEHICLES AND TRAFFIC, OF THE CITY OF CUPERTINO
MUNICIPAL CODE SECTION 11.24.130 (PROHIBITED FOR MORE THAN
SEVENTY-TWO HOURS), SECTION 11.27.050 (ISSUANCE OF PERMITS TO
RESIDENTS AND MEMBERS OF DESIGNATED GROUPS), SECTION 11.28.010
(DEFINITIONS), AND SECTION 11.28.020 (PARKING OF OVERSIZED VEHICLES
RESTRICTED)
The City Council of the City of Cupertino finds that:
1. WHEREAS, the Cupertino Municipal Code presently includes certain restrictions
on parking vehicles on public streets for more than seventy-two (72) consecutive hours; and
2.WHEREAS, there is an influx of vehicles, specifically oversized vehicles, that
park on public right of way streets in the City of Cupertino for more than seventy-two (72)
consecutive hours; and
3. WHEREAS, the extended parking of oversized vehicles in the City of Cupertino
obstructs local traffic, creating a public nuisance for residents, and interfering with local
commerce and business; and
4. WHEREAS, the City Council seeks to amend the Cupertino Municipal Code to
restrict the parking of oversized vehicles overnight on public and residential streets.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CUPERTINO DOES
ORDAIN AS FOLLOW:
SECTION 1. Adoption.
The City of Cupertino’s Municipal Code is hereby amended to read as follows:
“Sec. 11.24.130 Prohibited for More than Seventy-Two Hours.
A. No person who owns or has in their possession, custody, or control any vehicle or trailer shall
park such vehicle or trailer upon any public street or alley for more than a consecutive period of
seventy-two (72) hours. This prohibition shall apply to all vehicles parked or left standing within
City limits unless explicitly exempt from this parking restriction by this section or another section
of this code.
B. Any vehicle that has been parked or left standing in violation of this seventy-two (72) hour
parking limit may be issued a citation or removed from the street in accordance with California
Vehicle Code Section 22651.”
“Section 11.27.050 Issuance of Permits to Residents and Members of Designated Groups.
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A. Residents and members of designated groups parking permits shall be issued by the Director
of Public Works. No more than one parking permit shall be issued to each motor vehicle for
which application is made. The Director of Public Works is authorized to issue such rules and
regulations, consistent with this chapter, governing the manner in which residents shall qualify
for parking permits.
B. Residents, as defined in Section 11.28.020, may apply for and receive up to twenty (20) parking
permits per household, annually, to park their oversized vehicle, as defined in Section 11.28.010.
Residents can obtain these permits from the City. Resident parking permits will be valid for
seventy-two (72) hours only, and must be displayed visibly on the dashboard of the authorized
vehicle. Any permitted oversized vehicle must be moved a minimum of fifteen hundred (1500)
feet after the expiration of the permit, and may not repark within fifteen hundred (1500) feet of the
original space for the following seventy-two (72) hours, even with a new parking permit.”
“Sec. 11.28.010 Definitions
A. “Camp car” means a vehicle with or without motive power which is designed for human
habitation and which contains plumbing, heating or electrical equipment.
B. “Commercial vehicle” means any vehicle or part thereof required to be registered under the
State of California Vehicle Code, which is used or maintained for the transportation of persons
for hire, compensation, or profit, or designed, used or maintained primarily for the transportation
of property, except passenger vehicles and house cars.
C. “Mobile home” means a vehicle, other than a motor vehicle, designed or used as semipermanent
housing, designed for human habitation, for carrying persons and property on its own structure
and for being drawn by a motor vehicle, and shall include a trailer coach.
D. “Oversized vehicle” shall mean any camp trailer, camper, fifth wheel travel trailer, house car,
mobile home, trailer coach, or recreational vehicle as defined in California Vehicle Code Sections
242, 243, 324, 362, 396, 635 and California Health and Safety Code Section 18010. Additionally,
any motorized vehicle, or combination of motorized and/or non-motorized vehicle(s), as defined
in California Vehicle Code Section 670, in excess of 22 feet in length, and/or 6 feet in width and
7 feet in height, will also be considered an “oversized vehicle” for purposes of this chapter.
E. “Park” means to stand or leave standing any vehicle, whether occupied or not, otherwise than
temporarily for the purpose of and while actively engaged in the loading or unloading of
passengers or materials.
F. “Public streets” means all streets, lanes, places, avenues and portions thereof, including
extensions in length and width, which have been dedicated by the owners thereof to public use,
acquired for public use, or in which a public easement exists.
G. “Truck trailer” means a commercial vehicle without motive power designed to be drawn by a
truck.
H. “Vehicle” means any boat, bus, trailer, motor home, van, camper (whether or not attached to a
pickup or other vehicle), camp trailer, mobile home, motorcycle, automobile, truck, pickup,
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airplane, haul trailer, truck tractor, truck trailer, utility trailer, or parts thereof, or any device by
which any person or property may be propelled, moved or drawn upon a public street, excepting
a device moved exclusively by human power.”
“Section 11.28.020 Vehicle Parking Regulations.
A. Living or Sleeping Quarters. No vehicle, as defined in this chapter, shall be used for living or
sleeping quarters on any public right of way, street, highway, alley, parking lot, park or other
state-, county-, or city-owned property.
B. Rental of Vehicles for Living or Sleeping Quarters. No person shall rent, lease, let out, or
otherwise loan any vehicle, as defined in this chapter, for use as sleeping or living quarters on
any public right of way, street, highway, alley, parking lot, park or other state-, county-, or city-
owned property in exchange for money, goods, or services.
C. Mobile Homes. Mobile homes, excluding travel trailers, are not permitted to be parked on
public streets within the residential zones of the City.
D. Unmounted Campers. It shall be unlawful for any person to place, keep or maintain, or permit
to be placed, kept or maintained, any unmounted camper on any public street.
E. Oversized Vehicle Parking. No person shall stop, stand, park or leave standing any oversized
vehicle as defined in this chapter on any public right of way, street, highway, alley, parking lot,
park or other state-, county- or city-owned property between the hours of 10 P.M. to 6 A.M. The
provisions of this chapter shall not apply to oversized vehicles that have obtained a permit as
provided in Chapter 11.27, or that are engaged in commercial activity within the City. Oversized
vehicles parked overnight in violation of this chapter shall be guilty of an infraction, and upon
conviction thereof, be punished as provided in Chapter 1.12.
F. Loading and Unloading and Utility Vehicles. The provisions of this chapter shall not apply to
active loading or unloading of any vehicle, or to any public service or utility company vehicle
while in the performance of service or maintenance work.
G. Construction Trailers. Trailers may be used for temporary offices on construction projects. A
permit must be obtained from the City Building Department after satisfactory information has
been given that the use is in compliance with the conditions of this chapter.”
SECTION 2. Severability and Continuity.
The City Council declares that each section, sub-section, paragraph, sub-paragraph,
sentence, clause, and phrase of this ordinance is severable and independent of every other
section, sub-section, paragraph, sub-paragraph, sentence, clause and phrase of this ordinance. If
any section, sub-section, paragraph, sub-paragraph, sentence, clause or phrase of this ordinance
is held invalid, or its application to any person or circumstance be determined by a court of
competent jurisdiction to be unlawful, unenforceable or otherwise void, the City Council
declares that it would have adopted the remaining provisions of this ordinance irrespective of
such portion, and further declares its express intent that the remaining portions of this ordinance
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01276.0011 2025028.3 8/20/2025
should remain in effect after the invalid portion has been eliminated. To the extent the provisions
of this ordinance are substantially the same as previous provisions of the Cupertino Municipal
Code, these provisions shall be construed as continuations of those provisions and not as an
amendment to or readoption of the earlier provisions.
SECTION 3. California Environmental Quality Act.
This Ordinance is not a project under the requirements of the California Environmental
Quality Act, together with related State CEQA Guidelines (collectively, “CEQA”) because it has
no potential for resulting in physical change in the environment. In the event that this Ordinance
is found to be a project under CEQA, it is subject to the CEQA exemption contained in the
CEQA Guidelines section 15061(b)(3) because it can be seen with certainty to have no
possibility that the action approved may have a significant effect on the environment. CEQA
applies only to actions which have the potential for causing a significant effect on the
environment. Where it can be seen with certainty that there is no possibility that the activity in
question may have a significant effect on the environment. The activity is not subject to CEQA.
In this circumstance, the proposed action of prohibiting the parking of oversize vehicles in the
same location for more than seventy-two (72) hours within City limits, would have no or only a
de minimis effect on the environment because it is a procedural change that does not result in a
physical change to the environment. The foregoing determination is made by the City Council in
its independent judgment.
SECTION 4. Effective Date.
The Ordinance shall take effect thirty days after adoption as provided by Government
Code Section 36937.
SECTION 5. Publication.
The City Clerk shall give notice of adoption of this Ordinance as required by law.
Pursuant to Government Code section 36933, a summary of this Ordinance may be prepared by
the City Clerk and published in lieu of publication of the entire text. The City Clerk shall post in
the office of the City Clerk a certified copy of the full text of the Ordinance listing the names of
the City Council members voting for and against the Ordinance.
INTRODUCED at a regular meeting of the Cupertino City Council on September 3, 2025,
and ENACTED at a regular meeting of the Cupertino City Council on ____________, 2025, by
the following vote:
Members of the City Council
AYES:
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Ordinance No. __________
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01276.0011 2025028.3 8/20/2025
NOES:
ABSENT:
ABSTAIN:
SIGNED:
______________________
Liang Chao, Mayor
City of Cupertino
________________________
Date
_______________________
________________________
_______________________
Floy Andrews, Interim City Attorney
Aleshire & Wynder, LLP
________________________
Date
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CITY OF CUPERTINO
Agenda Item
Subject: Memorandum of Understanding (MOU) between the City of Cupertino and other local
public agencies in Santa Clara County to fund the Composting Education Program in the amount of
$9,186.90 (January 2026 - June 30, 2027, with an option for a two-year extension)
Authorize the City Manager to execute an MOU between the City of Cupertino and other local public
agencies in Santa Clara County to fund the Composting Education Program and allocate $9,186.90
from Resource Recovery Fund 520 for Cupertino’s share of program costs for the term January 2026 -
June 30, 2027, with no impact to the General Fund
CITY OF CUPERTINO Printed on 9/11/2025Page 1 of 1
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PUBLIC WORKS DEPARTMENT
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-5732
TELEPHONE: (408) 777-3354 • FAX: (408) 777-3333
CUPERTINO.GOV
CITY COUNCIL STAFF REPORT
Date: September 16, 2025
Subject
Memorandum of Understanding (MOU) between the City of Cupertino and other local public
agencies in Santa Clara County to fund the Composting Education Program in the amount of
$9,186.90 (January 2026 – June 30, 2027, with an option for a two-year extension).
Recommended Action
Authorize the City Manager to execute an MOU between the City of Cupertino and other local
public agencies in Santa Clara County to fund the Composting Education Program and allocate
$9,186.90 from Resource Recovery Fund 520 for Cupertino’s share of program costs for the term
January 2026 – June 30, 2027, with no impact to the General Fund.
Executive Summary
The Composting Education Program (CEP) has been operating in Santa Clara County in
collaboration with the University of California Cooperative Extension (UCCE) staff since 2014
and was supported by the County Solid Waste Planning Fee (SWPF). Due to declining SWPF
revenue, interested jurisdictions propose to continue the program and fund the activity through
an MOU. The term of the MOU is January 2026 – June 30, 2027, with an option to extend for two
years with execution of a written amendment by all participating parties. Cupertino’s
contribution will be a total of $9,186.90 for the initial term. This MOU will allow continued
access to workshops, technical support, community engagement, and master composter
training. The activities will be funded by the City through Resource Recovery Fund 520, with no
impact to the General Fund. This program supports the requirements of SB1383 (California’s
Short-Lived Climate Pollutant Reduction Strategy), Climate Action Plan 2.0 action W-2 to
reduce overall waste, and action 11 of the City’s Zero Waste Policy to “continue to provide
incentives and public training to support proper and effective backyard composting.”
Background
The CEP supports waste reduction goals of both Cupertino and the County by engaging the
community in sustainable waste management practices. Residents attend in-person classes
where they are educated about home composting and are encouraged to turn food and yard
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waste into a nutrient-rich soil amendment that benefits their gardens and landscapes. In 2024,
the CEP conducted 37 compost workshops, 21 events, and worked at 24 schools across Santa
Clara County, including two events hosted in Cupertino. Fifty-two Cupertino residents
attended workshops in 2024, up from 41 in 2023. The CEP also presented to a McClellan Ranch
summer camp, regularly staffs a table at the Cupertino Earth & Arbor Day festival, and presents
to students in Cupertino Union School District, most recently at Eaton Elementary School in
early 2025.
The Composting Education Program has historically been funded by the Solid Waste Planning
Fee (SWPF) which is assessed on each ton of waste disposed of in a landfill in Santa Clara
County. In 2016, California Senate Bill 1383 (SB 1383) was adopted, setting goals to reduce the
disposal of organic waste in landfills in an effort to reduce greenhouse gas emissions. The
successful implementation of SB 1383 organics diversion programs has significantly reduced
landfill disposal tonnage countywide, causing SWPF revenue to decrease. At the same time, the
costs of the programs have been increasing.
With reduced SWPF revenues and rising costs, the Technical Advisory Committee (TAC) to the
Santa Clara County Recycling and Waste Reduction Commission (RWRC) needed to find
alternative funding avenues to continue providing access to this program. The SWPF revenues
alone will not be sufficient to support the future of the CEP.
The cities of Cupertino, Gilroy, Morgan Hill, Mountain View, Palo Alto, San Jose, Santa Clara,
and the County of Santa Clara expressed interest in continuing to provide composting
education services to residents by jointly funding the cost of the CEP through a Memorandum
of Understanding (MOU). The CEP MOU was reviewed and accepted by the RWRC on August
27, 2025.
Reasons for Recommendation and Available Options
The MOU will ensure the ongoing operation of the CEP for participating jurisdictions that
provide their respective share of costs to fund the program. The MOU’s funding will support
0.5 FTE for a program coordinator. The program coordinator will collaborate with UCCE staff
to develop curriculum and training materials for master composter volunteers who deliver the
training to the public.
The term of the MOU is January 2026 – June 30, 2027, with an option to extend for two years
with execution of a written amendment by all participating parties. The MOU will be
administered by Countywide Solid Waste Services, which currently provides contract and
administrative services for the TAC to the Santa Clara County RWRC.
Below is a summary of services that will be provided under the scope of the MOU.
Educational Outreach and Workshops
o Workshop delivery – at least 25 workshops across the County, including 3-6
workshops specifically in the Central area of the county.
o Community engagement – participation in 15 community events across the
County, including some in Cupertino, such as Earth and Arbor Day Festival.
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o School composting education and support – support at least ten K-12 schools,
1500 students, and installation of compost systems in up to five K-12 schools
(countywide).
Technical Support and Services
o Direct assistance – referrals, online requests.
o Resource distribution – inform participants about access to free compost bins for
Cupertino residents who complete trainings.
Program Development and Expansion
o Regulatory compliance outreach – develop and expand outreach on SB1383
requirements, organic waste recycling, food waste reduction, and curbside
collection.
o Demonstration site operation and enhancement
o Master composter volunteer training
Cost Sharing
The CEP costs are based on population. The total amount for the term of the MOU is
$233,785.54 ($116,892.77 in FY 2025/26 and $116,892.77 in FY 2026/27). The City of Cupertino’s
portion of the MOU is a total of $9,187 for the initial term of the MOU. Contributions are
roughly based on the percentage of county population in each jurisdiction applied to an original
program cost that assumed participation from all jurisdictions. The City of Cupertino share is
3.93% of the program after adjustments to remove non-participating jurisdictions.
Based on the findings outlined above, staff recommends that City Council authorize the City
Manager to execute the MOU to fund the CEP, which provides workshops and education about
home composting provided by the UCCE that directly supports the City's waste reduction goals
by engaging the community in sustainable waste management practices.
Sustainability Impact
Composting education supports:
The City’s Climate Action Plan 2.0 action W-2 to reduce overall waste disposed to
garbage, recycling, and compost.
Compliance with SB1383, California’s Short-Lived Climate Pollutant Reduction Strategy
by providing resources and training to keep food scraps and other organics out of the
landfill.
Action 11 of the City’s Zero Waste Policy to “continue to provide incentives and public
training to support proper and effective backyard composting.”
Fiscal Impact
The City of Cupertino’s portion of the MOU is a total of $9,187 for the initial term of the MOU.
These funds will come from Resource Recovery Fund 520 using G/L 520-81-801 700-702 with no
impact to the General Fund. If approved, staff will bring a budget adjustment in Q1 or as
needed.
City Work Program (CWP) Item/Description
None
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Council Goal:
Composting education supports the City Council goal of Environmental Sustainability.
California Environmental Quality Act
No California Environmental Quality Act impact.
_____________________________________
Prepared by: Ursula Syrova, Environmental Programs and Sustainability Manager
Reviewed by: Chad Mosley, Director of Public Works
Floy Andrews, Interim City Attorney
Approved for Submission by: Tina Kapoor, Interim City Manager
Attachments:
A – FY 25-27 Draft MOU
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MEMORANDUM OF UNDERSTANDING
AMONG LOCAL PUBLIC AGENCIES
IN SANTA CLARA COUNTY
FOR THE COMPOSTING EDUCATION PROGRAM
This Memorandum of Understanding (“MOU”) is entered into by and between the cities of Cupertino, a
municipal corporation of the state of California; Gilroy, a municipal corporation of the state of
California; Morgan Hill, a municipal corporation of the state of California; Mountain View, a municipal
corporation of the state of California; Palo Alto, a municipal corporation of the state of California; San
José, a municipal corporation of the state of California; Santa Clara, a municipal corporation of the state
of California; and the County of Santa Clara, a political subdivision of the State of California;
collectively “Parties” or individually as a "Party."
RECITALS
A. The signatory Parties are also “PARTIES” to the Memorandum of Agreement (“MOA”) entered
into on June 14, 2013 for the Santa Clara County Recycling and Waste Reduction Technical
Advisory Committee (“TAC”), which is a separate Committee created to assist the County of
Santa Clara Recycling and Waste Reduction Commission (“RWRC” or “Commission”) that
advances the interests of Party Jurisdictions by performing technical and policy review to inform
parties and advise the Commission on solid waste management issues, and bring together varied
expertise and viewpoints for planning and implementing the Commission approved annual
workplan and budget. The MOA, which remains in effect, is attached hereto and incorporated
herein by reference as (“Exhibit A”).
B. The participating Parties have previously agreed to jointly administer and fund the cost of the
Composting Education Program (the “Program”).
C. The RWRC is scheduled to review and accept this MOU and associated financial contributions
to incorporate into the Commission budget as Countywide Funds at the August 27, 2025,
meeting.
D. The Parties desire to execute this MOU is to ensure ongoing operation of the Program for
participating jurisdictions and to provide each Party’s respective share of costs to fund the Program.
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NOW, THEREFORE, the Parties agree as follows:
SECTION 1. PURPOSE OF THE MOU
The purpose of this MOU is to establish a system of:
1) Management and operation of the Program from January 1, 2026, to June 30, 2027. The Program
will also cover the costs from July 1, 2025, to December 31, 2025, and will be reimbursed
retroactively from July 1, 2025, upon execution of the MOU.
2) Payment by the Parties for their share of the costs for implementation of the Program as referenced
in (“Exhibit B”).
SECTION 2. TERM AND EFFECTIVE DATE
The agreement will become effective upon execution by all parties or by January 1, 2026, whichever
comes first.
SECTION 3. EXTENSION
The MOU may be extended in two-year increments, initially from July 1, 2027, to June 30, 2029, and
thereafter upon approval by the Parties.
SECTION 4. DEFINITIONS
The original 2013 Memorandum of Agreement entered into between the Parties (and as may be
amended from time to time) defined in detail the duties of the TAC Administrator, Contracting Agent
(currently the City of Morgan Hill in its capacity as Countywide Solid Waste Services), and Fiscal
Agent (currently Santa Clara County), and those definitions from the MOA shall apply to this MOU. For
ease of reference, those definitions are summarized below.
4.1 The TAC Administrator provides administration and management services to the TAC and carries
out the annual workplan.
4.2 The Contracting Agent executes contracts with outside contractors, including the Administrator and
the Fiscal Agent that have been requested and approved by the Implementation Committee.
4.3 The Fiscal Agent serves as the treasurer of the Countywide Funds and is responsible for collecting
the Solid Waste Planning Fee from all solid waste disposal facilities and non-disposal facilities
located within Santa Clara County.
SECTION 5. RESPONSIBILITIES OF THE TAC ADMINISTRATOR AND CONTRACTING
AGENT
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5.1 The TAC Administrator will provide administration and management of the Program. These duties
include overseeing the work of the Program, development of the budget, and inclusion of the Program
in the annual work plan and budget. The costs to perform these duties will be included in the annual
workplan and budget designated as Countywide Funds for the Program as defined in the MOA.
5.2 Contracts executed by the Contracting Agent for the Program, TAC Administrator and Fiscal Agent will
be based on the approved budget for the Program. The Contracting Agent will provide an invoicing
system to pay the Program, TAC Administrator, and Fiscal Agent. The Contracting Agent shall provide
the TAC Administrator with the proposed costs to perform these duties. The signatory Parties to this
MOU (except when acting in their authorized capacities as Contracting Agent, TAC Administrator, and
Fiscal Agent) are not direct parties to the third-party contracts entered into by those agents.
SECTION 6. RESPONSIBILITIES OF THE FISCAL AGENT
The Fiscal Agent will collect and receive funds from the Parties for implementation of the Program. Funds
will be segregated from the Countywide Solid Waste Program Funds in separately numbered and coded
accounts that are readily identifiable as those containing Program or Countywide Solid Waste Program
Funds. The Fiscal Agent shall not expend, use, or transfer any Program funds except in accordance with the
annual work plan and budget.
The Fiscal Agent shall provide the TAC Administrator with the proposed costs to perform these duties as
part of the annual work plan budget development process.
SECTION 7. RESPONSIBILITIES OF THE PROGRAM
The Program will implement the scope of work specified in Exhibit D to this MOU (“Exhibit D”).
SECTION 8. RESPONSIBILITIES OF THE PARTIES
The Parties will share costs of implementing the Program as described in Exhibit B and undertake the
duties assumed by the Parties as described in this MOU (“Exhibit C”).
SECTION 9. PAYMENTS UNDER THIS MOU
9.1 The Parties agree to share costs of the Program based on population size as defined in the cost share
matrix contained in Exhibit B.
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9.2 The Parties agree to pay forth costs identified in the budget and approved through the Implementation
Committee of the RWRC. For Fiscal Year 2025-2026, the Fiscal Agent shall invoice the Parties for the
amounts specified in Exhibit B by no later than November 30, 2025, and the Parties shall submit
payment for those invoices by January 1, 2026. For Fiscal Year 2026-2027, and each year thereafter
(upon execution of an extension of this MOU) the Fiscal Agent shall invoice the Parties by May 30th of
each year, and the Parties shall submit payment for those invoices by no later than June 30th of each
year. Each Party will make their payment to the Fiscal Agent based on the invoice amount within thirty
(30) calendar days of receipt.
9.3 The Fiscal Agent will ensure that the Program account is segregated from the Solid Waste Program
Fee Fund account managed pursuant to the MOA.
SECTION 10. BOOKS AND ACCOUNT
The Fiscal Agent will keep complete and accurate financial records, including funding contribution
amounts from each Party, date of invoice request, and payment submittals, and shall report this
information in Quarterly Reports submitted to the IC and the RWRC as required in the MOA. Upon
reasonable notice to the Fiscal Agent, any Party to this MOU may inspect the financial records related
to this MOU.
SECTION 11. FURTHER ASSURANCES
Each Party will adopt, execute, and make any and all further assurances, documents, instruments and
resolutions as may be reasonably necessary or proper to carry out the intention or to facilitate the
Parties’performance of their obligations under this MOU.
SECTION 12. REPRESENTATIONS AND WARRANTIES
Each Party represents and warrants to all other Parties as follows:
12.1 Authority: Each Party has the full legal right, power and authority under the laws of the State of
California to enter into this MOU and to carry out all of its obligations herein.
12.2 Due Execution: Each Party’s representatives who sign this MOU are duly authorized to sign and
bind their respective agency.
12.3 Valid, Binding, and Enforceable Obligations: This MOU has been authorized and executed by
each Party and constitutes the legal, valid, and binding agreement of the Parties, and is enforceable
according to its terms.
SECTION 13. REMEDIES NOT EXCLUSIVE
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No remedy herein conferred upon or reserved in this MOU is exclusive of any other remedy, and each
such remedy shall be cumulative and shall be in addition to every other remedy provided hereunder or
hereafter existing in law or in equity or by statute or otherwise, and all remedies may be exercised
without exhausting and without regard to any other remedy.
SECTION 14. INDEMNIFICATION
In lieu of and notwithstanding the pro rata risk allocation, which might otherwise be imposed between the
Parties pursuant to Government Code Section 895.6, the Parties agree that all losses or liabilities incurred by
a Party shall not be shared pro rata but, instead, the Parties agree that, pursuant to Government Code Section
895.4, each of the Parties hereto shall fully indemnify and hold each of the other Parties, their officers, board
members, employees , and agents, harmless from any claim, expense or cost, damage or liability imposed for
injury (as defined in Government Code Section 810.8) occurring by reason of the negligent acts or omissions
or willful misconduct of the indemnifying Party, its officers, employees, or agents, under or in connection
with or arising out of any work, authority, or Jurisdiction delegated to such Party under this MOU (including
but not limited to work engaged in or contracts entered into by a Party acting in their capacity as Contracting
Agent, Program Manager, TAC Administrator, or Fiscal Agent.). No Party, nor any officer, board member, or
agent thereof shall be responsible for any damage or liability occurring by reason of the negligent acts or
omissions or willful misconduct of any other Party hereto, its officers, board members, employees, or agents,
under or in connection with or arising out of any work authority or Jurisdiction delegated to such other Party
under this MOU, as indicated in this Section. The obligations set forth in this paragraph will survive the
termination and expiration of this MOU.
SECTION 15. SEVERABILITY
The provisions of this MOU shall be severable, and if any clause, sentence, paragraph, provision or other
part shall be adjudged by any court of competent jurisdiction to be invalid, void, or unenforceable, the
remaining provisions of this MOU will be valid and binding on the Parties.
SECTION 16. AMENDMENTS
This MOU may only be amended by a written instrument signed by each of the Parties.
SECTION 17. COUNTERPARTS
This MOU may be executed in counterparts, each of which shall be deemed to be an original, but all of
which together shall constitute one and the same instrument.
SECTION 18. USE OF ELECTRONIC SIGNATURES
Unless otherwise prohibited by law, the Parties agree that an electronic copy of a signed contract, or an
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electronically signed contract, has the same force and legal effect as a contract executed with an original
ink signature. The term “electronic copy of a signed contract” refers to a writing as set forth in Evidence
Code Section 1550. The term “electronically signed contract” means a contract that is executed by applying
an electronic signature using technology approved by the Parties. Should any Jurisdiction not permit
electronic signatures only their copy of the MOU must be signed in the conventional manner.
SECTION 19. INTERPRETATION, PRIOR AGREEMENTS AND AMENDMENTS.
This MOU, including all Exhibits attached hereto, represents the entire understanding of the Parties as to
those matters contained herein. In the event that the terms specified in any of the Exhibits attached hereto
conflict with any of the terms specified in the body of this MOU, the terms specified in the body of this
MOU shall control. No prior oral or written understanding shall be of any force or effect with respect to
those matters covered hereunder. This MOU may be modified only by a written amendment duly executed
by the Parties to this MOU. This MOU is intended to supplement the original MOA and does not replace
the original MOA. The MOA shall remain in effect and to the extent that there are any contradictions
between this MOU and the original MOA, the provisions in this MOU shall prevail.
SECTION 20. WITHDRAWAL FROM MOU
No individual Party may withdraw from this limited term Agreement on or before June 30, 2026. Any Party
wishing to withdraw on or after June 30, 2026, must provide a sixty (60) day notice to the Contracting
Agent. Withdrawal by a Party does not affect the cost contributions of the remaining Parties.
SECTION 21. NO LEGAL RELATIONSHIP
By entering into this MOU, the Parties are neither forming, nor do they intend to form a partnership,
agency, or any other legal entity relationship. No Party is authorized to bind or to act as the agent or legal
representative of the other Party for any purpose, and neither Party is granted any express or implied right
or authority to assume or create any obligation or responsibility on behalf of or in the name of any other
Party.
SECTION 22. GOVERNING LAW, VENUE
This MOU has been executed and delivered in, and shall be construed and enforced in accordance with, the
laws of the State of California. Proper venue for legal action regarding this MOU shall be in the County of
Santa Clara.
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MEMORANDUM OF UNDERSTANDING
AMONG LOCAL PUBLIC AGENCIES IN SANTA CLARA COUNTY
FOR THE COMPOSTING EDUCATION PROGRAM
IN WITNESS HEREOF, the Parties have executed the MOU as of the last date set forth below:
City of Cupertino – City Manager Approval as to form, Senior Assistant
City Attorney
Date:_____________________________ Date:_____________________________
City of Gilroy- Public Works Director Approval as to form, Gilroy City
Attorney
Date: Date:
City of Morgan Hill, as a Party and as
Contracting Agent and TAC
Administrator
Approval as to form, Morgan Hill City
Attorney
Date: Date:
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City of Mountain View- Public Works
Director
City of Mountain View – Finance and
Administrative Services Director
Date: Date:
City of Mountain View- City Manager Approval as to form, Mountain View
Senior Assistant City Attorney
Date: Date:
City of Palo Alto – City Manager Approval as to form, Palo Alto Assistant
City Attorney
Date:
Date:
City of Santa Clara - City Manager Approval as to form, Santa Clara City
Attorney
Date:____________________________ Date:_____________________________
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County of Santa Clara, as a Party and as
Fiscal Agent - Chief Operating Officer
Approval as to form and legality, Santa
Clara County Deputy County Counsel
Date:_____________________________ Date:_____________________________
City of San José, Director of the City
Manager's Office of Administration,
Policy and Intergovernmental Relations
Approval as to form, San José
Senior Deputy City Attorney
Date:___________________________ Date:_____________________________
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I·-,
AGREEMENT
CREATING THE SANTA CLARA COUNTY
RECYCLING AND WASTE REDUCTION
TECHNICAL ADVISORY COMMITTEE
THIS AGREEMENT, is made·and entered into this 4 ±::~ day of JU V\ e.
2013 by and between the COUNTY OF SANTA CLARA, a political subdivision of the State of
California; CITY OF CAMPBELL, a municipal corporation of the State of California; CITY OF
CUPERTINO, a municipal corporation of the State of California; CITY OF GILROY, a municipal
corporation .of the State of California, CITY OF LOS ALTOS, a municipal corporation of the
State of California; TOWN OF LOS ALTOS HILLS, a municipal corporation of the State of
California; TOWN OF LOS GATOS, a municipal corporation of the State of California; CITY OF
MILPITAS, a municipal corporation of the State of California; CITY OF MONTE SERENO, a
municipal corporation of the State of California; CITY OF MORGAN HILL, a municipal
corporation of the State of California, CITY OF MOUNTAIN VIEW, a municipal corporation of
the State of California; CITY OF PALO AL TO, a municipal corporation of the State of
California; CITY OF SAN JOSE, a municipal corporation of the State of California; CITY OF
SANTA CLARA, a chartered municipal corporation of the State of California; CITY OF
SARATOGA, a municipal corporation of the State of California; and CITY OF SUNNYVALE, a
municipal corporation of the State of California.
All of the above-mentioned entities are hereinafter collectively referred to as "PARTIES" or
individually as "PARTY."
RECITALS:
A. In 1989, the California Legislature passed and enacted the California Integrated Waste
Management Act, known as "AB 939", (Public Resources Code Section 40000 et. seq)
requiring jurisdictions to divert 25% of waste from disposal by 1995 and 50% of waste
·from disposal by 2000. AB 939 required each County to develop and periodically update
. a County Integrated Wast~ Management Plan and to appoint an AB 939 Local Task
Force. ·
B. Prior to 1992, the Solid Waste Committee of the Santa Clara County Intergovernmental
Council advised the cities and the County on solid waste and recycling issues. The
Technical Advisory Committee, also originally convened by the Intergovernmental
Council, provided technical advice to the Solid Waste Committee on solid waste and
recycling issues.
C. On or about February 1992, the Santa Clara County Board of Supervisors and the cities
in Santa Clara County designated the Solid Waste Committee of the Intergovernmental
Council as the AB 939 Task Force for Santa Clara County.
D. On February 4, 1992, the Santa Clara County Board of Supervisors replaced the
Solid Waste Committee of the Intergovernmental Council with the Solid Waste
Commission of Santa Clara County ("Commission") in order to streamline the
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TAC MEMORANDUM OF AGREEMENT
decision-making process on solid waste and recycling issues. (Ordinance No. NS-
300.495) The powers and duties of the Commission are defined in Chapter XVII,
Division A6 of the County of Santa Clara Ordinance Code.
E. On December 4, 2001, the Santa Clara County Board of Supervisors approved
Ordinance No. NS-300.658 changing the name of the Commission to the Recycling and
Waste Reduction Commission of Santa Clara County.
F. The Commission advises city councils and the Board of Supervisors in Santa Clara
County on countywide solid waste and recycling planning issues and on the County Solid
Waste Management Plan/County Integrated Waste Management Plan.
G. The By-Laws of the Commission (also approved by the County Board of Supervisors on
February 4, 1992) continued the existence of the Recycling and Waste Reduction
Technical Advisory Committee (the ''TAC"). The purpose of the TAC was to provide
technical advice to the Commission on solid waste management and policy; to bring
together a wide spectrum of viewpoints and expertise on countywide solid waste and
recycling issues affecting individual jurisdictions; and to assist in development of policies,
programs and revisions and amendments to countywide plans. '
H. On an annual basis, the TAC prepares and submits an Ann.ual Workplan and Budget for
review and approval by the Commission. The Commission-approved Annual Workplan is
then implemented by the TAC using funds in the Commission-approved Annual Budget.
I. In accordance with the AB 939,provisions for financing solid waste diversion and planning
activities, the County of Santa Clara levies and c~llects the Countywide Solid Waste
Planning Fee C'SWPF") on each ton of solid waste disposed at landfills located within the
County, on tons taken to non-disposal facilities located within the county .and
subsequently transported for disposal to landfills outside Santa Clara County, and on
tons transported directly to disposal facilities located outside Santa Clara County. The
current SWPF of $0. 78 per ton was established by the County Board of Supervisors on
May 19, 2009. Funds from the SWPF are used to fund the activities and programs of the
Commission and the TAC. In addition, funds from grants, voluntary contributions from
other agencies and other revenue sources are used to fund these activities and
programs. Such funds, including monies from the SWPF, are referred to herein as
"Countywide Funds".
J. In 2011, Assembly Bill 341 ("AB 341 ") was signed into law establishing a statewide goal
of diverting 75% of solid waste from disposal by 2020 and requiring The California
Department of Resources, Recycling and Recovery to prepare and submit a plan to the
Legislature on or before January 1, 2014 on how to achieve this goal.
K. Since the TAC was o~iginally established, the field of solid waste management and
recycling has become much more complex and the PARTIES must comply with an
increasing number of laws and regulations. In order to achieve the statewide goal of 75%
diversion, many materials currently disposed in landfills must be segregated and
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TAC MEMORANDUM OF AGREEMENT
processed at new facilities, and channeled into useful purposes. New infrastructure,
diversion systems and enhanced producer responsibility measures must be implemented
in order to accomplish this goal.
L. Commensurate wit_h changes in the breadth and complexity of the solid waste and
recycling field, the work and functions of the TAC have evolved over time to encompass
not only providing advice to the Commission, but also recommending, implementing and
monitoring countywide public education and diversion programs included in the
Commission-approved Annual Workplan and Budget where it is cost effective for the
PARTIES to jointly provide such programs.
M. The. TAC requires expanded powers and authority to monitor ongoing staffing support for
programs in the Commission-approved Annual Workplan as well as the power and
authority to recommend, monitor and audit the funding for these programs, at the levels
contained in the Commission-approved Annual Budget.
. N. In order to address these issues, the Commission appointed the Ad Hoc Committee for
TAC Organizational Study, and the TAC appointed the TAC Ad Hoc Organizational Study
Subcommittee. Pursuant to recommendations from these Committees, the County
retained Arroyo Associates in 2010 to conduct an independent Organizational Study. The
study evaluated the countywide integrated waste management programs and services
and provided operational and organizational recommendations to enhance the efficiency
and effectiveness of the countywide solid waste management system. The
Commission's Ad Hoc Committee held a meeting on May 29, 2012 with representatives
of the TAC and the public to discuss the recommendations of the Organizational Study
and options for restructuring the operating parameters of the TAC.
0. The purpose of this Agreement is to implement the recommendations of the
Commission's Ad Hoc Committee and the TAC Ad Hoc Subcommittee to revise the
functions, powers, membership, structure and duties of the TAC to make these consistent
with the manner in which the TAC currently functions; and to simplify the reporting
relationship between the Commission and the TAC. Such changes are desired by the
PARTIES in order to facilitate countywide and regional approaches for meeting the
statewide goal of 75% diversion articulated in AB 341; remaining in compliance with the
existing requirements of AB 939, SB 1016 and all other state and federal laws and
regulations, and planning for the goal of zero waste in the future.
NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS:
I. PURPOSES AND FUNDING
The Santa Clara County Recycling and Waste Reduction Technical Advisory Committee
("TAC") is hereby established to replace the Recycling and Waste Reduction Technical
Advisory Committee referred to in Article V of the Commission Bylaws dated October
2001.
A. Purposes. The purposes of the TAC are:
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TAC MEMORANDUM OF AGREEMENT
5/6/13
1. To implement the Commission-approved Annual Workplan and Budget;
2. To advise the Commission and the decision-making bodies of all· PARTIES on
technical and policy issues related to solid waste management and recycling including
plans to achieve the statewide AB 341 goal of 75% diversion by 2020 and plans for
working toward the goal of zero waste;
3. To bring together a wide spectrum of viewpoints and expertise to focus on
countywide solid waste management, issues affecting individual communities, and solid
waste and recycling issues affecting public environmental health;
4. To assist in development of policies, programs and revisions and amendments
to countywide plans that can meet countywide needs and, thus, receive countywide
approval;
5. To provide a forum for exchange of solid waste, recycling, composting and
other diversion information;
6. To inform the PARTIES' respective agencies and jurisdictions about issues
and recommendations of the Commission, and perform follow-up actions, as necessary;
7. To recommend Commission approval of countywide programs to maximize the
effectiveness of local funds spent for public education and recycling programs, and to
implement and monitor such programs.
8. To assist with future master planning for facilities and infrastructure, as
requested by the Commission.
9. To perform technical and policy review and make technical and policy
recommendations to the Commission and technical recommendations to the PARTIES
concerning best practices in solid and hazardous waste management; recycling,
composting, diversion programs, source reduction; litter reduction on land; reduction of
litter that originates from the storage, collection, transportation, and processing of solid
waste, recyclable materials and organic materials that affects water quality in local
creeks, San Francisco Bay, and oceans; and 'cradle-to-cradle' extended producer
responsibility for products and packaging from creation through use and ultimate
recycling or other disposition, with regard to:
a. The feasibility of technical proposals;
b. Analysis of issues and problems in solid waste management;
c. Proposed and/or needed national and state legislation and policies;
d. New infrastructure required to achieve countywide goals, and;
e. Financing and management options for creation of such infrastructure.
10. To perform other duties as directed by the Commission .
. B. Funding. The TAC is funded by the Solid Waste Planning Fee ("SWPF") that is
charged to customers by the operators of all disposal and non-disposal facilities located
within the County of Santa Clara, and remitted, by those facility operators, to the County
of Santa Clara. The SWPF is also charged on tons of solid waste that are hauled directly
to out-of-county disposal facilities. The amount of the SWPF is established by the Board
of Supervisors based upon·input and recommendations from the Commission and the
TAC Implementation Committee. Additional revenues come from grants, voluntary
contributions of other agencies and other sources. These, together with the SWPF funds
constitute the Countywide Funds used to fund the Commission-approved Annual
Workplan and Budget.
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TAC MEMORANDUM OF AGREEMENT
II. COMPOSITION
5/6/13
A. Voting members, not to exceed 27 in number, shall include:
1. One (1) staff person from each City or Town that is a PARTY
2. Three (3) staff persons from the County as follows:
a. One (1) to represent the Unincorporated Area
b. One (1) to represent County interests related to environmental health
c. One (1) to represent County interests related to integrated waste
management
3. One (1) staff person from the Santa Clara Valley Water District
4. Up to eight (8) persons from non-governmental organizations appointed by the
Commission as follows:
a. No more than three (3) representing for-profit industry groups and/or
business organizations (however, no member shall represent a single for-profit
company)
b. No more than four (4) representatives of non-profit groups that advocate for
source reduction, recycling programs, sustainability, and/or producer
responsibility
c. No more than two (2) representatives of institutions of higher learning
located within Santa Clara County
B. Appointment of Members. All members representing a public agency shall be re
designated annually via a letter on agency letterhead addressed to the TAC Administrator
("Administrator"). The Commission will accept requests and nominations for non
governmental organizations to serve on the TAC. The Administrator will publish a notice
in a daily local newspaper of general circulation to a minimum of two-hundred fifty
thousand (250,000) people in September of every other year announcing that
nominations and requests to serve are being accepted. The Administrator will take other
reasonable and cost-effective measures to distribute the announcement via other media,
including, but not limited to, websites, local publications and social media, to reach
persons who might not see the notice in a daily newspaper. The Commission will select
the non-governmental organizations to be represented on the TAC. Those organizations
will, in turn, submit a letter to the Administrator designating a member and an alternate.
Members representing non-governmental organizations shall serve for a period oftwo (2)
years beginning in January. At the end of that time, the Commission shall select the non
governmental organizations to be represented on the TAC for the new two (2) year term.
The initial group of non-governmental organization representatives will be selected by the
Con·1mission on or before December 31, 2013 and will begin serving their terms on
January 1, 2014. The Administrator will publish a notice in the newspaper, and distribute
the notice via other suitable media, in September 2013 announcing that the Commission
will consider nominations and applications for non-governmental organizations to be
represented on the TAC.
C. Alternates. Each PARTY may designate one or more alternate representative(s)
to serve in the absence of the regular member. The alternate(s) will be designated in
writing as described in Section II B. Alternates may serve on TAC committees,
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TAC MEMORANDUM OF AGREEMENT
subcommittees, and ad hoc subcommittees.
D. Vacancies. Each PARTY is responsible for designatir,g a replacement for its
member ifthe member can no longer serve. In the ·event of a vacancy, the Chair shall,
by letter, request that the PARTY designate a new member. lfa vacancy occurs with
regard to a representative of a non-governmental organization, the Administrator shall
notify the non-governmental organization to designate a new member. In the event the
non-governmental organization declines, the TAC shall notify the Commission and
request that a new non-governmental organization be selected to fill the remainder of the
term created by the vacancy.
E. Attendance. Attendance at meetings is vital to the proper and effective
functioning of the TAC. Three (3) consecutive absences or a member missing over ·fifty
percent (50%) of the TAC meetings in a calendar year are sufficient grounds for the
Administrator to notify the member and request their attendance. Should a PARTY be
unable to send its representative to meetings for an extended period of time, the PARTY
shall notify the Chair in writing on letterhead and a replacement representative will not be
requested from that PARTY.
Ill. QUORUM AND VOTING
5/6/13
A. Quorum. A quorum consists of thirteen (13) voting members physically present
at a meeting.
B. Voting. Actions of the TAC shall be taken by a majority vo_te of the members
present at the meeting. Each member has one vote. (See Section VI B for voting and
quorum requirements for the Implementation Committee that differ from those for the full
TAC.)
C. Attendance From A Remote Location. In the event of an unavoidable schedule
conflict, a member may participate in a meeting from a remote location via telephone or
video-conference provided that all requirements of the Brown Act (Government Code
Section 54950, et seq.) are met and further provided that the scheduled meeting room
has the technical capability to accommodate the request. In such event, the member will
notify the Administrator at least ten (10) days in advance of the meeting and ask to attend
from a remote location. The Administrator will advise the member if this is possible. If so,
the Administrator will comply with all Brown Act requirements including stating the
alternate location in the meeting notice. The member shall also comply with all Brown Act
requirements in Government Code Section 54953 (b), including, but not limited to,
posting a meeting notice and agenda on the door of the remote location for the duration
of the meeting, and allowing members of the public to participate in the meeting from the
remote location along with the member. The member's vote will be counted; however,
the member will not be included in the count to determine a quorum. Attendance from a
remote location is to be used only in rare cases of unavoidable schedule conflicts. h
person attendance and participation at meetings is strongly preferred and encouraged.
D. Bylaws. The TAC may, as necessary, recommend adoption of Bylaws for its
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governance to the Commission for approval, and operate according to Bylaws approved
by the Commission. In the event revisions to Commission-approved Bylaws are desired,
the TAC may recommend such revisions to the Commission.
IV. OFFICERS AND THEIR RESPONSIBILITIES
A. Officer Positions. The officers of the TAC shall be the Chair, Vice Chair, and the
Subcommittee Chairs. The Chair and Vice Chair of the TAC must be voting members or
.alternates representing a PARTY.
B. Election and Term. Each officer shall be elected by majority vote of a quorum of
the voting membership at the last meeting of each calendar year or as soon thereafter as
possible. All officers' terms begin with the first meeting of each calendar year.
C. Dutie$. The Chair of the TAC shall be responsible for chairing all meetings of the
TAC and the Implementation Committee {IC), and representing the TAC and the IC at
Commission meetings. The Chair shall approve the draft agendas for TAC and IC
meetings, except that any agenda item proposed by two (2) or more voting members
must be placed on the next available agenda. The Vice Chair shall serve as the Chair in
the Chair's absence. The Chairs of the Subcommittees shall be responsible for calling
meetings of their respective Subcommittees and chairing those meetings. The
Subcommittee Chairs shall approve the draft agendas for their respective Subcommittees
except that any items proposed by two {2) or more voting members of a Subcommittee
shall be placed on the next available Subcommittee agenda.
V. MEETINGS
A. Meetings. The TAC shall meet monthly at the time and place published on the
agendas. Additional meetings may be called as needed. The Chair shall provide every
member of the TAC with seventy-two (72) hours written notice of regular and additional
TAC meetings. The agenda for each meeting shall be developed by the Administrator in
consultation with the TAC Chair, and shall be approved by the Chair.
B. Conduct of Meetings. All meetings of the TAC, including all Committees,
Subcommittees, Ad Hoc Committees and Subcommittees and any closed sessions with
legal counsel, shall be properly noticed and conducted in accordance with the "Brown
Act" (Government Code Section 54950 et seq.) Except for official meetings of the TAC
and it$ Committees, Subcommittees and Ad Hoc Committees and Subcommittees,
nothing herein shall be interpreted to require meetings between staff members of the
individual PARTIES (including designated representatives of the PARTIES) to be subject
to the Brown Act, where the Brown Act would not otherwise apply. Each PARTY is
individually responsible for ensuring it complies with the Brown Act. Wherever this
Agreement is silent with regard to procedure, Robert's Rules of Order shall apply.
VI. IMPLEMENTATION COMMITTEE
A. Composition and Duties. The TAC Implementation Committee {IC) is
comprised of one voting member from each PARTY to this Agreement plus one
voting member from the Santa Clara Valley Water District {SCVWD). The PARTY'S
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IC representative is usually also the PARTY'S TAC representative. Each PARTY
and the SCWJD may also designate an alternate. The purpose of the IC is to make
decisions and recommendations on all fiscal, management and administrative
issues of the TAC. The IC selects, monitors and provides oversight of the
Administrator, the Fiscal Agent, the Contracting Agent, and legal counsel to the
TAC. The IC recommends the level and setting of the SWPF to the Commission.
B. Quorum, Voting and Meetings. A quorum of the IC is nine (9) voting members.
{Note: the City of San. Jose representative counts as two (2) voting members toward
the IC quorum.) The affirmative vote of at least eight (8) voting members of the IC,
including PARTIES collectively representing at least forty percent {40%) of the
population of the incorporated and unincorporated areas of the County of Santa
Clara, is necessary to approve any measure brought before the IC. {For purposes
of calculating whether or not the forty percent (40%) figure has been reached, the
population of each PARTY shall be counted; however, no population shall be
attributed to the SCWJD due to the fact that it encompasses such a large
percentage of the population of the entire incorporated and unincorporated County.)
Each member of the IC shall have one vote, with the exception of the City of San
Jose which shall have two {2) votes. The IC shall meet at least annually to consider
and recommend approval of the Annual Workplan and Budget to the Commission
for the upcoming fiscal year. The Chair may call other meetings of the IC as
needed. All IC meetings are open to the public and to all TAC members.
Participation and discussion by all TAC members and by members of the public is
encouraged. The Chair of the IC forwards all recommendations made by the IC
directly to the Commission, and also makes an informational report to the TAC on
the recommendations forwarded to the Commission. The Chair shall strive to
achieve consensus among IC members. Consensus is defined as general
agreement in sentiment or belief. If clear consensus cannot be reached, the Chair
will call for a vote of the voting members present. In such event, the Chair will
report the recommendation of the IC along with the dissenting opinion{s) and
viewpoints, to the Commission and to the TAC. In the event of a tie, the Chair will
report that outcome and the viewpoint(s) expressed that led to that outcome. In the
alternative, the Chair may, in the Chair's sole discretion, re-agendize the item for
another IC meeting.
C. Use of Outside Contractors. The IC is responsible for selecting any consultant{s)
or contractor(s) {"Outside Contractors") to perform tasks included in the Commission
approved Annual Workplan and Budget and who are to be paid from Countywide Funds,
using a process created in consultation with the Contracting Agent. The IC is responsible
for reviewing and approving the parameters of any contracts with Outside Contractors,
including the scope(s) of work, schedules of performance, use of subcontractors, and
compensation for such Outside Contractors. The IC then directs the Contracting Agent to
conduct the procurement process for Outside Contractors and to execute contracts with
the selected Outside Contractor{s).
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VII. TAC SUBCOMMITTEES
A. Issue and Policy Subcommittees. Issue and policy subcommittees shall be
established as needed by the TAC. The TAC will evaluate and establish standing
Subcommittees in December of each year. Additional Subcommittees may be
established at other times throughout the year as needed.
B. Membership and Meetings. Membership on all issue and policy Subcommittees
is open to all TAC voting members and designated alternates. There is no maximum size
for each Subcommittee. The TAC shall appoint a Chair for each Subcommittee. A
quorum is two (2) or more Subcommittee members. Subcommittees may elect a Vice
Chair to serve in the Chair's absence. Subcommittee chairs shall be responsible for
calling and chairing meetings. The Subcommittee chairs shall approve the draft agenda
and report the activities and recommendations of the Subcommittee to the TAC.
Subcommittee chairs shall strive to achieve consensus among members. Consensus is
defined as general agreement in sentiment or belief. If clear consensus cannot be
reached, the Chair will call for a vote of the voting members present. In such event, the
Chair will report the recommendation of the Subcommittee along with the dissenting
opinion(s) and viewpoints, to the TAC. In the event of a tie, the Subcommittee Chair will
report that outcome and the viewpoint(s) expressed that led to that outcome. In the
alternative, the Subcommittee Chair, in consultation with the TAC Chair, may decide to
re-agendize the item for discussion at another meeting.
C. Ad Hoc Subcommittees. The TAC may establish Ad Hoc Subcommittees as
needed to address specific issues or problems. The TAC shall appoint a Chair for each
Ad Hoc Subcommittee. All Ad Hoc Subcqmmittees shall follow the same operating
procedures as the standing issue and policy subcommittees. The TAC Chair shall
monitor the work of all Ad Hoc Subcommittees, and all such Subcommittees shall be
promptly disbanded by the TAC once their tasks have been accomplished.
VIII. TAC ADMINISTRATOR
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A. Duties. The TAC Administrator provides administration and management
services to the TAC and carries out the Annual Workplan. Duties of the Administrator
include, but are not limited to: scheduling meetings of the TAC and all committees,
subcommittees, and ad hoc subcommittees; preparing agendas and meeting minutes;
maintaining all TAC records and files; notifying the TAC of correspondence received and
preparing outgoing correspondence; completing all tasks in the Annual Workplan;
providing monthly reports at TAC meetings on the status of the Workplan; and other
duties as directed by the IC. The Administrator reports to the Chair of the TAC. The
Administrator shall work cooperatively and collaboratively with the IC, the Fiscal Agent
and the Contracting Agent. The Administrator is paid from funds in the adopted TAC
budget.
B. Selection. The IC shall select a PARTY or an Outside Contractor to serve as the
Administrator for the TAC. The IC will receive and evaluate proposal(s) and make a
recommendation to the Commission on selection of an Administrator, as further
described in Attachment 2.
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C. Initial Administrator. The initial Administrator for the TAC shall be the County of
Santa Clara, Integrated Waste Management Division ("County IWMD"). The initial staff
provided is described on Attachme:tot 1. In the event of a change in the initial staff, the
procedures described in Attachment 2 shall be followed. In the event the IC determines
there is a need for a change in the Administrator in the future (due to costs, availability of
designated employees or for other reasons), or in the event the County IWMD is unable
or unwilling to serve, the procedures for selection of a new Administrator in Attachment 2
shall be followed. ·
D. If Administrator Is Also A PARTY. In the event the Administrator is a PARTY,
that PARTY shall appoint a TAC/IC representative whose function is to represent the
PARTY's point of view on issues, policy and fiscal matters. The PARTY'S TAC/IC
representative shall be a person who is not be involved in the work of the Administrator.
This designation shall be made in writing on the PARTY'S letterhead to the Chair of the
TAC. The person(s) fulfilling the duties of the Administrator shall act as staff to the TAC,
TAC committees and subcommittees, and to the IC.
E. Contract With Administrator. All duties and responsibilities of the Administrator,
and a list and description of all staff assigned to provide Administrator services, shall be
included in a contract between the Contracting Agent and the Administrator. The
contract term may be for a single year or for multiple years, at the discretion of the IC. In
the event that the Administrator is a PARTY, a letter agreement will be prepared between
the Contracting Agent and the Administrator, containing all of the duties, responsibilities,
staffing commitments and costs for the Administrator to serve for the upcoming fiscal
year. The letter agreement will include the Annual Workplan and costs for the
Administrator's services. The letter agreement shall state that the Administrator agrees to
provide the described services at the approved costs for the upcoming fiscal year and
that all employee and overhead costs will be maintained at the levels specified in the
agreement for that fiscal year. With regard to the initial Administrator, the first letter
agreement shall be prepared and executed prior to July 1, 2014 to reflect the costs and
the scope of work to be performed for FY 2014/15. If the Administrator and the
Contracting Agent are the same PARTY, the letter agreement will be prepared and
signed by a staff person designated to represent the Administrator and also signed by a
separate staff person designated to represent the Contracting Agent.
F. Annual Workplan and Budget. As the work of the TAC progresses each year, the
Administrator will maintain a list of potential work items to be placed in the Annual
Workplan for the upcoming fiscal year. Beginning with preparation ofthe Annual
Workplan and Budget for fis.cal year 2014/15, the following schedule will apply. In
November of each year, the IC will review the list of potential work items compiled by the
Administrator, add additional items as needed, and direct the Administrator to prepare a
proposed Workplan and Budget for the upcoming fiscal year. The proposed Annual
Workplan will contain the elements described in Attachment 3.
The Administrator shall submit the final draft of the proposed Annual Workplan and
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Budget to the IC no later than December 15 of each year. If required, the IC will provide
revisions and comments to the Administrator, who will then revise and finalize the Annual
Workplan and Budget. The IC will approve the Annual Workplan and Budget ori or before
January 31 of each year and forward it to the Commission for approval. Commission
approval is anticipated to be during the month of February. Upon approval by the
Commission, the Contracting Agent will prepare agreements with the Administrator, the
Fiscal Agent and the Contracting Agent that include the approved Annual Workplan and
Budget (for the Administrator) and the approved costs and duties (for the Fiscal Agent
and the Contracting Agent) as described in Sections VIII E, IX D and X C. The
agreements will be signed by designated representatives of the Administrator, the Fiscal
Agent and the Contracting Agent. In the event the Administrator, the Fiscal Agent and/or
the Contracting Agent are the same PARTY, that PARTY shall designate separate
representatives to execute the agreements on behalf of the Administrator, the Fiscal
Agent and the Contracting Agent. Said agreements shall be fully executed and in place
prior to July 1 of each year.
G. Annual Reporting and Evaluation. The Administrator shall prepare a self
evaluation/audit report to the IC including significant accomplishments, work items
planned but not accomplished, work items not planned but completed, and the status of
all work items in the Annual Workplan. The report will include recommendations and
suggestions for improving the work of the Administrator and will be submitted on or
before September 15 each year. The IC will consider the report at a regular meeting and
discuss and provide recommendations and feedback to the Administrator. The IC will
rate the overall implementation and effectiveness of the Workplan and, in turn, rate the
performance of the Administrator based upon the ability of the Administrator to meet the
timelines and budget in the Workplan and to effectively support the Commission and the
TAC. The final recommendations and feedback of the IC will be recorded in the minutes
and also in a letter from the IC Chair to the Administrator. This feedback will be used by
the Administrator to make any required changes in operations, procedures and/or work
tasks for the next fiscal year. In addition to the annual review of the Administrator, the IC
may, at any time, discuss questions, concerns or issues of performance with the
Administrator.
IX. FISCAL AGENT
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A. Duties. The Fiscal Agent serves as the treasurer of the Countywide Funds and is
responsible for collecting the SWPF from all solid waste disposal facilities and non
disposal facilities located within Santa Clara County. The Fiscal Agent also collects and
receives grant funds and revenues from other sources. The Fiscal Agent shall diligently
pursue collection of all SWPF funds and shall keep the IC apprised of the amount and
entity owing delinquent payments, as well as of the status of collection activity initiated by
the Fiscal Agent regarding the delinquent payments. The Fiscal Agent shall manage all
funds in accordance with generally accepted government accounting procedures. The
Fiscal Agent shall keep Countywide Funds segregated from all other funds administered
by the Fiscal Agent in separately numbered and coded accounts that are readily
identifiable as those containing Countywide Funds; shall credit appropriate interest
income earned on such funds in each fiscal year; and shall not expend, use or transfer
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any funds except in accordance with the Annual Workplan and Budget approved by the
IC and the Commission, or as otheiwise directed by the IC. In the event the Fiscal Agent
is not also the Contracting Agent, the Fiscal Agent shall transfer Countywide Funds to the
Contracting Agent as direqted by the IC, in accordance with the procedures in
Attachment 5. The Fiscal Agent shall work cooperatively and collaboratively with the IC,
the Administrator, and the Contracting Agent.
B. Initial Fiscal Agent. The initial Fiscal Agent shall be the County of Santa Clara.
The specific contact person shall be designated in writing to the Administrator and to the
TAC Chair. In the event the IC determines there is a need for a change in the Fiscal
Agent in the future (due to costs, lack of availability of designated employees or for other
reasons), or in the event the County is unable or unwilling to serve, the following
procedures for selection of a new Fiscal Agent shall be followed.
C. Selection. Any PARTY willing to serve as the Fiscal Agent may be nominated by
another PARTY. The nominated PARTY(IES) will submit a letter proposal to the IC
containing the costs for performing the services of the Fiscal Agent, including all
employee and overhead costs and all proposed expenses. If the same PARTY is also
already serving, or is proposing to serve, as the Administrator, the Contracting Agent, or
both, the proposed costs to perform each _function shall be separately specified. The IC
will hold discussions with representatives of the nominated PARTY(IES) as needed. The
recommendation of the IC will be foiwarded to the Commission for approval. Upon
receipt of Commission approval, the Contracting Agent will execute an agreement with
the new Fiscal Agent that includes the approved costs for the PARTY to provide Fiscal
Agent services for the upcoming fiscal year.
D. Payment For Services. The Fiscal Agent shall provide the Administrator with
proposed costs to perform the duties of TAC Fiscal Agent for the upcoming fiscal year
upon request. The proposed costs shall be at the level of detail described in Attachment
2. If the Fiscal Agent is also serving as the Administrator, the Contracting Agent, or both,
the proposed costs to perform each function shall be separately specified. The proposed
costs will be reviewed by the IC as part of review of the Annual Workplan and Budget. If
there is a question or concern about the proposed costs, the Chair of the IC and the
Administrator will meet with the Fiscal Agent concerning the issues. Upon approval of the
Annual Workplan and Budget by the IC and the Commission, the Contracting Agent will
prepare an agreement to be signed by the Fiscal Agent and the Contracting Agent to
perform services for the new fiscal year. In the event that the Contracting Agent and the
Fiscal Agent are the same PARTY, the agreement shall be signed by the designated
employee of the PARTY serving as the Fiscal Agent and the (separate) designated
employee of the PARTY serving as the Contracting Agent.
E. Quarterly and Annual Budget Status. The Fiscal Agent shall prepare and submit
quarterly budget updates to the IC every three (3) months, and shall provide a Year-End
Budget Report. These reports shall be formatted in a clear and concise manner such that
all expenditures, revenues, movement of monies, reallocation of funds and adjustments
to the budget are detailed by project and line item (i.e. numerical reference and narrative
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description). The Year-End Budget Report shall be submitted to the IC on or before
October 31 each year. The IC may, at any time, request additional budget information,
detail, documentation and updates. The Fiscal Agent shall respond promptly to all such
requests.
F. Biennial Audit. The Fiscal Agent shall arrange for an audit by an independent
third party Certified Public Accounting Firm (CPA) to be conducted every other year
beginning with.an audit of the 2013/14 fiscal year. The Fiscal Agent may utilize the CPA
firm retained by the jurisdiction of which the Fiscal Agent is a part, to perform that
PARTY's annual audit. In such event, the results of the audit of the Countywide Funds
and accounts shall be clearly and separately called out in the CPA's audit report. The
results of the audit shall be reported to the IC on or before January 15 every other year.
G. Evaluation of the Fiscal Agent. Each year, the Fiscal Agent shall prepare a self
evaluation, along with the Year-End Budget Report, for submittal to the IC. The self
evaluation will include a description of key work tasks performed, any duties or tasks not ·
completed, and any non-planned work tasks completed. The report will include
recommendations and suggestions for improving the services of the Fiscal Agent. The
self-evaluation shall be submitted at the same time as the Year-End Budget Report. The
IC will review the report at a regular meeting and discuss any suggested or needed
changes or improvements. The IC will rate the overall performance of the Fiscal Agent
based upon the ability of the Fiscal Agent to perform its duties in a timely manner and in
accordance with all requirements of this Agreement. The final recommendations and
feedback of the IC will be recorded in the minutes and also in a letter from the IC Chair to
the Fiscal Agent. This feedback will be used by the Fiscal Agent to make any required
changes in operations and procedures and/or work tasks for the next fiscal year. In
addition to the annual review of the Fiscal Agent, the IC may, at any time, discuss
questions, concerns or issues of performance with the designated representative of the
Fiscal Agent.
X. CONTRACTING AGENT
A. Duties. The Contracting Agent execute!? contracts with Outside Contractors,
including the Administrator and the Fiscal Agent.(where applicable) that have been
requested and approved by the IC. The Contracting Agent consults with the IC to
establish a procurement process for Outside Contractors, and then conducts that process
once the IC has approved a scope of work, schedule, budget and other parameters of the
contract that will be awarded by the Contracting Agent. The Contracting Agent shall
conduct the procurement process and execute all contracts within a reasonable period of
time after being directed to do so by the IC. The Contracting Agent shall provide a copy
of any contract executed on behalf of the TAC to any PARTY,·any TAC member, and to
any PARTY or person designated by any PARTY or the IC upon request. The governing
body of the Contracting Agent, at its discretion, may delegate authority to execute
agreements and contracts approved by the IC to a designated employee. Notice of any
such delegation of authority shall be provided in writing to the Chair of the IC and to the
Administrator.
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In the event the Contracting Agent is not also the Fiscal Agent, the Contracting Agent
shall receive Countywide Funds transferred to the Contracting Agent by the Fiscal Agent
on a periodic basis as described in Attachment 5. The Contracting Agent shall manage all
Countywide Funds in accordance with generally accepted government accounting
procedures. The Contracting Agent shall keep Countywide Funds segregated from all
other funds administered by the Contracting Agent in separately numbered and coded
accounts that are readily identifiable as Countywide Funds, and shall not expend, use or
transfer any funds except as specifically directed by the IC. At the close of the fiscal year,
the Contracting Agent shall, pursuant to the procedures in Attachment 5, comply with all
directions from the IC with regard to retention of funds for contracts with Outside
Contractors that are still in effect, and with regard to return of unexpended or
unencumbered funds to the Fiscal Agent. The Fiscal Agent shall work cooperatively and
collaboratively with the IC, the Administrator, and the Contracting Agent.
B. Initial Contracting Agent. The initial Contracting Agent shall be the County of
Santa Clara. The specific contact person shall be designated in writing to the
Administrator and to the TAC Chair. In the event the IC determines there is a need for a
change in the Contracting Agent in the future (due to costs, lack of availability of
desjgnated employees or for other reasons), or in the event the County is unable or
unwilling to serve, the procedures for selection of a new Contracting Agent shall be the
same as those for selection of a Fiscal Agent as described in Section IX C.
C. Payment For Services. The Contracting Agent shall provide the Administrator
with proposed costs to perform the duties of TAC Contracting Agent for the upcoming
fiscal year upon request. The proposed costs shall be at the level of detail described in
Attachment 2. If the Contracting Agent is also serving as the Administrator, the Fiscal
Agent" or both, the proposed costs to perform each function shall be separately specified.
The proposed costs will be reviewed by the IC as part of review of the Annual Workplan
and Budget. If there is a question or concern about the proposed costs; the Chair of the
IC and the Administrator will meet with the Contracting Agent concerning the issues.
Upon approval of the Annual Workplan and Budget by the IC and the Commission, the
Administrator will prepare an agreement to be signed by the Contracting Agent and the
Administrator to perform services for the new fiscal year. In the event that the
Administrator and the Contracting Agent are the same PARTY, the agreement shall be
signed by the designated employee of the PARTY serving as the Contracting Agent and
the (separate) designated employee of the PARTY serving as the Administrator.
D. Annual Contract Status Report. The Contracting Agent shall prepare and submit
an annual report to the IC on the status of all contracts (listing all contracts in progress,
expired, terminated, and the amount of work and budget remaining in each) on or before
October 31 each year. The report shall also note the amount of Countywide Funds held
by the Contracting Agent, and specify the amount(s) of funds encumbered for contracts,
and the amount(s) of funds that are unspent and unencumbered. The IC may, at any
time, request additional information, detail, documentation and updates on any or all
contracts. The Contracting Agent shall respond promptly to all such requests.
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E. Audits. The Contracting Agent shall cooperate with and provide all information
and documentation required in order to complete the bi-annual audit described in .Section
IX F. In the event the IC decides that any actions or activities of the Contracting Agent
are not in compliance with this Agreement, or if the IC determines there are other
reasons for an audit to be performed, the IC may perform an audit of the Countywide
Funds received and expended by the Contracting Agent. In such event, the Contracting
Agent shall cooperate fo1lly, and in a timely manner, with persons performing the audit.
F. Evaluation of the Contracting Agent. Each year, the Contracting Agent shall
prepare a self-evaluation, along with the Annual Contract Status Report, for submittal to
the IC. The self-evaluation will include a description of key work tasks performed, any
duties or tasks not completed, and any non-planned work tasks completed. The report
will include recommendations and suggestions for improving the services of the .
Contracting Agent. The self-evaluation shall be submitted at the same time as the
Annual Contract Status Report. The IC will review the report at a regular meeting and
discuss any suggested or needed changes or improvements. The IC will rate the overall
performance of the Contracting Agent based upon the ability of the Contracting Agent to
perform its duties in a timely manner and in accordance with all requirements of this
Agreement. The final recommendations and feedback of the IC will be recorded in the
minutes and also in a letter from the IC Chair to the Contracting Agent. This feedback will
be used by the Contracting Agent to make any required changes in operations and
procedures for the next fiscal year. In addition to the annual review of the Contracting
Agent, the IC may, at any time, discuss questions, concerns or issues of performance
with the designated representative of the Contracting Agent.
XI. LEGAL COUNSEL
A. Selection. The IC may select an attorney or firm that is experienced in solid
waste, recycling and municipal law to research legal issues, proposed legislation, and to
provide legal advice to the TAC ("Legal Counsel") as provided for in the Commission
approved Annual Workplan and Budget. Legal Counsel may be a City Attorney or County
Counsel (i.e. an employee of one of the PARTIES) or may be an outside attorney or law
firm. The IC will interview and select Legal Counsel as needed, and direct the
Contracting Agent to prepare a contract with Legal Counsel for the provision of legal
services. The IC shall direct the work of Legal Counsel. The Administrator may assist in
coordination of activities with Legal Counsel, but shall not give direction without prior
authorization from the IC. Legal Counsel shall not be responsible for providing legal
advice to individual PARTIES related to their individual compliance with Public Resources
Code Section 40000 et. seq., but may provide such services under separate contract with
any PARTY or PARTIES.
XII. OTHER AGREEMENTS OF THE PARTIES
5/6/13
A. Term of Agreement. The term of this Agreement shall commence on the date the
last duly authorized representative of the PARTIES executes it. This Agreement shall
remain in effect until terminated by the PARTIES or until eight (8) or more PARTIES
containing more than fifty percent (50%) of the population of the incorporated and
unincorporated areas of County of Santa Clara withdraw from the Agreement, whichever
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occurs first. A PARTY may withdraw from the Agreement by providing written notice to
the Administrator, stating the effective date of the PARTY'S withdrawal. The withdrawal
of a PARTY shall not entitle that PARTY to receive or retain any portion of the SWPF.
8. Ethical Code of Conduct. All TAC members and Alternates shall adhere to the
Ethical Code of Conduct in Attachment 4. All TAC members and Alternates shall attend
a TAC-sponsored ethics training every other year beginning in FY 2013/14. The
Administrator shall arrange for this training and include the cost in the Annual Workplan
and Budget for each year the training is required to be conducted.
C. Counterparts. This Agreement may be executed and delivered in any number of
copies ("counterparts") by the PARTIES, including by means of facsimile and e-mail of
PDF copies. When each PARTY has signed and delivered at least one counterpart to the
Administrator, each counterpart shall be deemed an original, and taken together, shall
constitute one and the same Agreement, which shall be binding and effective as to the
PARTIES hereto.
D. Non-Compliance With State and Federal Laws. No PARTY shall, by entering into
this Agreement, participating in the TAC or the IC, or agreeing to serve as Administrator,
Fiscal Agent, Contracting Agent, and/or Legal Counsel, assume or be deemed to assume
responsibility for any other PARTY in complying with the requirements of state and
federal solid waste and recycling laws, including but not limited to, the California
Integrated Waste Management Act of 1989 as amended (Public Resources Code Section
400000 et seq). This Agreement is intended solely for the convenience and benefit of the
PARTIES hereto and shall not be deemed for the benefit of any third party and may not
be enforced by any third party, inciuding, but not limited to, the United States
Environmental Protection Agency and the California Department of Resources, Recycling
and Recovery, or any person acting on their behalf or in their stead.
E. Indemnification. In lieu of and notwithstanding the pro rata risk allocation which
might otherwise be imposed between the PARTIES pursuant to Government Code
Section 895.6, the PARTIES agree that all losses or liabilities incurred by a PARTY, or by
the Santa Clara Valley Water District in carrying out its duties under Section VI.
Implementation Committee shall not be shared pro rata, but instead the PARTIES agree
that pursuant to Government Code Section 895.4, each of the PARTIES hereto shall fully
defend, indemnify and hold harmless each of the other PARTIES, and the Santa Clara
Valley Water District in the carrying out of its duties under Section VI. Implementation
Committee, from any claim, expense or cost, damage or liability imposed for injury (as
defined by Government Code Section 810.8) occurring by reason of the negligent acts or
omissions or willful misconduct of the indemnifying PARTY, its officers agents or
employees, or in connection with or arising from any work, authority or jurisdiction
delegated to such PARTY under this Agreement. No PARTY, nor any officer, board
member, employee or agent thereof, shall be responsible for any damage or liability
incurred by reason of the negligent acts or omissions or willful misconduct of the other
PARTIES hereto, their officers, board members, employees or agents under or in
. connection with or arising from any work, authority or jurisdiction delegated to such
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PARTY under this Agreement.
F. Entire Agreement. This Agreement supersedes any prior arrangement or
agreement among the PARTIES regarding the composition, structure, duties and powers
of the TAC including, but not limited to, the TAC Rules of Procedure dated May 22, 2006,
but does not supersede any other agreements between any of the PARTIES.
:<' f ;f\ . / ! i/ ! t ~
G. Amendments. This Agreement may be amended by·unan1nfo'uswritten
L ', l
agreement of the PARTIES. AU PARTIES agree to -~r!r:ig~~flY··Proposed ai'liendments to
this Agreement to their Council or Board, as applitable'/ witf1ln three (3) months following
acceptance by the IC. The IC shall, on a biennial basis, evaluate this Agreement and
determine if any amendments are needed. The first biennial evaluation shall be in 2015.
The IC may recommend amendments on a more frequent basis if desired.
H. Venue. In the event that suit shall be brought by any PARTY to this Agreement,
the PARTIES agree that venue shall be exclusively vested in the state courts of the
C?u~ty of Santa Clara, or. w~ere othe~is~ jie,f{i~f 1~~{V,~t~~fti1J~]~nited States
District Court, Northern D1stnct of Callforn1a,\~slltil~;C?,. ,., i~flfi{~f8'i:1s~m i!Jrito 'tu
.?. ic,aivisquZ
I. Attachments. Attachments 1 through 5 are attached.hereto and'lffc'orporated
herein by this reference. · _________ · ·
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TAC MEMORANDUM OF AGREEMENT
IN WITNESS WHEREOF, the PARTIES hereto have executed this Agreement as of the
dates shown below.
APPROVED AS T~ORM:~
By: PRES-+, __ ---j:---+---'J"i'I-----By: ld1ud{ I~ o/5J;?t}13
Deputy County Counsel
KEN YEAGER
Signed and certified that a copy of this -·
document has been delivered by elldronic: -
or other means to the Presfdent. Board of
-_ -. '/ ~ _ -n!'l _ega®Ol, -I . _ _ _ ---BoarrtofSupe~
5/6/13 18
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TAG MEMORANDUM OF AGREEMENT
IN WITNESS WHEREOF, the PARTIES hereto have executed this Agreement as of the
dates shown below.
COUNTY OF SANTA CLARA, a public entity of the State of California
Date: APPROVED AS TO FORM: ------------
Chair, Board of Supervisors
CITY OF CAMPBELL
Date: July 17, 2013
By{$.£~
Title: city MeE.a.g€lr
CITY OF -------
Date: ----------
By: __________ _
Name: ---------Title: ---------
5/6/13
By: __________ _
Deputy County Counsel
ATTEST:
Date: ------------
By: __________ _
APPROVED AS TO FORM:
By:~
Name · William ~ Selig.xnann
Title: City Attorney
APPROVED AS TO FORM:
By: __________ _
Name: --------Tit I e: ---------
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TAC MEMORANDUM OF AGREEMENT
CITY OF CAMPBELL
Date: ---...,...-'------
By: _________ ~--
Name: Mark Linder
Title: City ManagE:)r
CITY OF CUPERTINO
Date: . ! /:;g/13
By: {!a.1;.JJ.t{Jju!tJ1rd WJ
Name: David Brandt //
Title: City Manager
CITY OF GILROY
Date: ----------
By: _________ ---,--__
Name: Thomas Haglund
Title: City Administrator
CITY OF LOS ALTOS
Date:_. __________ _
By: _________ _
Name: Marcia Somers
Title: City Manager
TOWN OF LOS ALTOS HILLS
Date: ----------
By: ______ -__ _
Name: Gari Cahill
Title: City Manager
5/6/13
APPROVED AS TO FORM:
By:_~--------
Name: ---.,--,.----
Ti tie: City Attorney
AP;;; AS~ORM: . -.
I ay. 1,4 . N~nie:e{Kta<i41!df
(ti1tle: City Attorney
APPROVED AS TO FORM:
By_: __________ _
Name:· ·--------
Title: City Attorney
APPROVED AS TO FORM:
By: ____ -_____ _
Name: -----------
Tit I e: ---------
APPROVED AS TO FORM:
By: __________ __,
·Name: --------
Title: Town Attorney
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TAC MEMORANDUMOFAGREEMENT
CITY OF ·CAMPBELL
Date: --"---------
l3y:_~,__---,.....,,...,.-------,-
N~me; M~r:~ L.incl.ir
Title: city M~n~g•r
CITY OF CUPERTINO
Date: ----------
B.y:,---,--________ ____
N~rnl3J Pijvir::t etandt
Title: City Manager
C!TY OF C31LRQY
·~·=== By, . .
Na.rn~= Toorrr~~ Hl9!!Jnd.
Title: City Acfrninistrator
CITY OF LOS At TOS
Date: _________ _
By:-. ----------Name: Marcia somers
Title: City Manager . .
TOWN OF LOS ALTOS HILLS
Date: ----------
By: _________ _
Name: C~rl Cahlll
Title: City Manager
5/6/13
APPRO\/EO AS TO FORM:
fly: __________ _
· ~@r8
6itfAttottrey
APPROVED AS TO FORM:
fty: __ __,.,.,_--------'-Nanie: · Tltie: ·_c_it_y-Att--., o-,'t-ne_y ___ _
APPROVEO ASTO "J;ORM:
13y: c/~/f.~-
Name: /... 1 NO e
Title; City Attorney
ATTEST:
A ~ c;,tlJ--Lc)(V
City Cleric
APPROVED AS TO f=.'ORM:
av:_-_________ _
Name: -----~--1 it I e: ---------,.
APPROV!=D AS TO FORM:
By: __________ _
Name: --------Ti tie: Town Attorney
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TAC MEMORANDUM OF AGREEMENT
IN WITNESS WHEREOF, the PARTIES hereto have executed this Agreement as of the
dates shown below.
COUNTY OF SANTA CLARA, a public entity of the State of California
Date: ___________ APPROVED AS TO FORM:
By: __________ _
Chair, Board of Supervisors
c1TY oF Los-A,,&(os
Date: ~-q --( ~
By:/1~~
Name:£/~~~
Title: tny ~-
CITY OF _____ _
Date: ----------
By: _________ _
Name: --------
Tit I e: ---------
5/6/13
By: __________ _
Deputy County Counsel
ATIEST:
Date: -----------
By: _________ _
APPROVED AS TO FORM:
By:-t-7"-"--="':::~~-=>t-+-=------.c=-.=---
N ame :.....:·~~~~~=:,_,i_
Title:_~~=A--.L...l..!<~~~;.+-
APPROVED AS TO FORM:
By: __________ _
Name: --------
Tit I e: ---------
19
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TAC MEMORANDUM OF AGREEMENT
IN WITNESS WHEREOF, the PARTIES hereto have executed this Agreement as of the
dates shown below.
COUNTY OF SANTA CLARA, a public entity of the State of California
Date: ___________ APPROVED AS TO FORM:
By: __________ _
Chair, Board of Supervisors
CITY OF LOS ALTOS HILLS
Date: lObl.f J 20/3
By: Cal2~~~
Name : carica.IT1
Title: city Manag:er
CITY OF -------
Date: ----------
By: __________ _
Name: --------
Tit I e: ---------
516113
By: __________ _
Deputy County Counsel
ATTEST:
Date: ___________ _
By: __ ,--________ _
APPROVED AS TO FORM:
By.~,=:::. =::::,-· -
Name : Steve Mattas
Title: city Attorney
APPROVED AS To· FORM:
By: ____ --'------
Name: --------
Tit I e: ---------
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TAC MEMORANDUM OF AGREEMENT
IN WITNESS WHEREOF, the PARTIES hereto have executed this Agreement as of the
dates shown below.
COUNTY OF SANTA CLARA, a public entity of the State of California
Date: APPROVED AS TO FORM: ------------
By: __________ _
Chair, Board of Supervisors
CITY OF ______ _
Date: ----------
By: _________ _
Name: --------
Ti tie: ---------
5/6/13
By: __________ _
Deputy County Counsel
ATTEST:
Date:. ___________ _
By: _________ _
APPROVED AS TO FORM:
APPROVED AS TO FORM:
By:. __________ _
Name: --------
Tit I e: ---------
19
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TAC MEMORANDUM OF AGREEMENT
Title: City Manager
TOWN OF LOS GATOS
Date: ----------
By: __________ _
Name: Greg Larson
Title: Town Manager
CITY OF MILPITAS
CITY OF MONTE SERENO
Name: Brian Leventhal
Title: City Manager
CITY OF MORGAN HILL ·
Date: ----------
By: __________ _
Name: Steve Rymer
Title: City Manager
(
5/6/13
Title: Town Attorney
APPROVED AS TO FORM:
By: __________ _
Name: --------Tit I e: Town Attorney
APPROVED AS TO FORM:
APPROVED AS TO FORM:
I
Name: --------
APPROVED AS TO FORM:
By: __________ _
Name: --------
Tit I e: City Attorney
20
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' r
TAC MEMORANDUM OF AGREEMENT
TOWN OF LOS GATOS
Date: ----------
By:_--,-_______ _
Name: ~reg Larson
Title: Town Manager'
CITY QF MILPITAS
Date~ ----------
By:---------Narne:Tom Williams
Tjtle: City Manager
CITY OF MONTE SERENO .
Da.~ N~;:.~~~ By· .
Titlez City Mailc:1ger
CITY QF MORGAN Hll!.L
Date: ------------
:By:~ ________ _..;.. __
Name: Steve Rymer
Title: City Manager
.S/6/13.
APPROVED AS TO FORM:
ay: __________ _
Name: ____ ...;.;.... __ _
iitle: Town Attom.ey-
APPROVED AS TO .FORM:
By: _ ___._ ______ ~ _ ___.__
N~me :. Mic::fl~~I J, Ogaz
Title: City Attorney
APPROVEDAS Td·FORM:
By:. c:,--."'8 ...... .f'~
N,~rne·:Kj rsteo Powell
Title: City Attorney
APPROVEO:AS TO FORM:
By:·_. ----------
Name·: ,---------. Title: City Attorney
20
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TAO.MEMO.RANDUM·OF.AGREEMENT
TQW"f Q_F LQS '~ATOS
bate: ----------
By: _________ ..;___
N~m~r .(lr~g L~rsqn
Title} Town· Mana,ger
CJTY OF MllPITAS
Dat~:. "-----------
. B.y:_=,---------Na.rne:·tiim ;WJ11iam$:
Title: ·Qjty IYl~ti~g~r
CITY QF MONTE $ERl=NO
Date:~. ________ _
By; ___ __,..-,-,-----___,
Name:: Brian Leventhal
Title; CiW Ma.n.a.g~_i'
CITY OF MORGAN HIL.L
Date: ·10/, £ 3
'{ ..
By:~~ Name::·~~
Title-: City Manager
5/6/13
APPROVED As TO PO.RM:
ay~------cc-=-------=--Name: Titl~;-,.-o-w_n_JA-. tt-o-rh_e_y ___ _
APPROVE[} AS TO FORM:
By:.,----,--'-------,---~ N~me· ·~. _ Mi_c,h~eJ.J 1 Qg~z
Title: City Attorney
APPROVED AS TO F,iQRM:
·.By: .N<' .. -,-.... -. --~--c-------
f~!~: ---------
::,p~lE: .
.fwName : tz.ell\ M
Title: City Attorney
12e.56\uf\Of\ ~o·. ee,t,;38
iO
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TAC MEMORANDUM OF AGREEMENT
CITY OF MOUNTAIN VIEW
Date: '1,LV-13
By:~~~ Name:· DanieH.ich ,
Title: City Manager ·
CITY OF PALO AL TO
Date: ----------
By: __________ _
Name: James Keene
Title: City Manager
CITY OF SAN JOSE
Date: --------------
By: __________ _
Name: Norberto Duenas
Title: Deputy City Manager
CITY OF SANTA CLARA
· Oi;ite: ----------
By: _________ ~
Name: Julio J. Fuentes
Title: City Manager
CITY OF SARATOGA
Date: ----------
By: __________ _
Name: Dave Anderson
Title: City Manager
5/6/13
APPROVED AS TO FO~
By:._~..K.U.L..::...:...:....-=:J-£><;___ ____ _
Nam" : annie L Q1Jinn
Title: ity Attorney · .
APPROVED AS TO FORM:
-Name: _______ _
Title: City Attorney
APPROVED AS TO FORM:
By:~---------
Name: Rosa Tsongtaatarii
Title: Senior Depvty. City Attorney
APPROVED AS TO FORM:
By:~---------
Name: Rich.c1rd E. Nosky, Jr.
Title: City Attorney ·
APPROVED AS TO FORM:
By:_. ----------
Name: Richard Taylor
Title: City Attorney
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--TAC MEMORANDUM ()F AGREEMENT
-CITY OFMOUNTAINVll~W--
---
Da_te:-'-_ --'--------"-------'---APPROVED ASTO FORM:
By:_-__________ ---• By: __ -'---"----'---'----'------
Name: Daniel -H. Rich Name : Jannie L. Quinn __
-Title: · City rv1anager . _ Title: City Attor~ey _ •
CITY OF PALO AL TO
APP
-. E3y:'-· ~~::....,;_::.....:::~::j:.;_.,,....;.;..,~.....:...._.;......_
.. ~~me: • .ti\. _
• -t'Ofitle: Cjty Attorney
CITY OF SAN JOSE
--
Date: ----------
By:_·----------~
Name: Norberto Duenas
Title: DE!pyty City Manager _
. CITY OF SANTA CLARA
Date: -·------------
-• By: __ ~--~----
Name: Julio J. Fuentes
Title: City Manager -
---
CITY OF SARATOGA
' -
Date:_· -'-"-'--'--'-------,--~--------'-~
By:_•-----,---,------~-~
Name: : Dave Anderson_
Title: · City Manager -
5/6/13 -
-APPROVEDASTO FORM:
-. By:~----,-----,-----
-. Name : Ro.sa Tso·ngtaatarii
_ Title:Sen_iorDeputy City-Attorney
APPROVED AS TO FORM:
--By: _____ ---,--~---
. · Name: Richard E. Nosky, Jr.
-_·title: City Attorney _
_ APPROVED AS TO FORM;
_-By:~---'--~----~--
Name: Richard Taylor
Title: City Attprriey
21
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r
. -
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TAC MEMORANDUM OFAGREEMENT
CITY OF MOUNTAIN VIEW
D.ate: ---~-----~
By:____,-.--,----,-....,,....,,-,------
Name: OanielH. Ilion
Title; Oity Manager
. CITY OF PALO ALTO
a.Y:_· ----;----.-------.Namer James Keene
Title: bity Mshager
CITYOF SAN JOSE
CiTYQF SANTA CLARA
By: ...... ·~-----------Name: .Jullo J. Fuente:s
Title: City Manager -..,.
5/6/f3
APPROVEI\lAS TO FORM:
13·, .Y, . .
N;;:ime : JannJe '.l...c 'Quinn
Title: City Aftt,ir!'leY
ARPHQV~P.A$TO'fQRM:
B_y:_. ------------Name: _______ ..,__
Title: CifyAttorney
APPRGVEP AS TQ FORM:
By:_. --------,-..,..--,,-,---,-
. Name:Ri¢harci E. No$l<Y, Jr..
Title: CityArtqmE:IY ''•
APPROVED AS TO FORM:
By:_---,--......-------~ Ni:iroe:: Richarp Taylor ·
l'itlEf GJtY, Att9mey
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.............. >··· ......... < .. ·.··•·• >< ..................... · .. .
• ____ rAc MEMORANDUM oi= AGREEMENT --
CITY OF MOUNTAIN VIEW---
By: __ ~--~------'--
Name:: Daniell-I. Rich :
-Title: C City Manager _
-CITY OF PALO AL TO · -
-Date:> ;-,.,.,.....--,--,---------,--:-,-:----------,-------,--,---
By: __ ~~-~~---
-Name: James Keene
•=_Title: ::City Manager
CITY OF SAN JOSE
_ Date:_ ............. -----------'------
By:_-_----'-------.--~--~--
Name: Norberto Duenas
Title:· Deputy City Manager
CITY OF SAl~TA CLARA _
-CITY OF ·sARATOGA
D~te: -~~..,......-~-----
By;----'-'--~--------~~---
Name: Dave Anderson
Title: City Manager
5i6II3
. . .. .. . .
APPROVED AS T(J FORM: -
By:--,'----~~------
1\lanie : Jc3rmie L. Quinn
Title: Qity Attorney -
. .
APPRov1=0 AS ·-ro FORM::_ -
. 13y:_·----'--------
· Narrie: ----~---'-------
Jitle: City Attorney -
..
- -APPROVED AS TO FQRM:
---By:_·---------,------
--Name : Rosa T songtaatarii
Title: SeniOr DepµW City:Attorney
. . . }
-APPR=oVED AS TO FORM: ,-
'Jr. -
. : . . . ;"
APPROVED AS TO FORM:
.By: __________ _
Name: Richard Taylor
Title: City Attorney
21
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TAC MEMORANDUM QFABREEMENT
CITY OF MOUNTAINV'IEVV
Oate:. ___ ,...;.....,.;...;.,..,-;;....;........;......._...-'---'--
By:_1 -....,.........--..,,..,..--------~-
Narne: O~·rt,el H. Rich
Title: City Manager
CITY OF PALO:ALTO
Date:. · .. ,
By: _____________ _
Namet J'ames Keeme
Title:. City Manager
CITY OF SAN JOSE .
Date: __ ----'---"--'-c--'----
'8y:--'-·. -...,..-..;.,;---.,.,..,.---"'-------'-
Nallie: Norberto IJ'uenas
Title: Depµty City M~·nager
CITY OF SANTACLARA
· Date: ----------------
By:_·-----'-'----------~--Naoie: .Julio. J. Fuente~:;
·Title: City Manager
CITY OF SARATOGA
D. · 7 ;... 2-r·:-Z.P I ? · · -ate:'--. _______ -.1.;..__
By: 9eJ~
Name:·. Dave Anderson
Title: City Manager
5/6/H .
APPROVEGl.~S::T:0 FQR:i\,k .
··e"· :· .. ~,.:.-._-_,,...._,.___,,..,._.,......,,._-,-----
Name : Jannie :L Quinn> . · .
Titre/ City Attt>meY · ·
A.RPR0\/~[Y}t$TO'FORcM:
Bv:•_.· _.....;,.._ _____________ _____
.Name: . .,.,.· ~~-......,..__,...:..--
Title:. City Attorney ·
By:._' ---,.,,.,.,_-. ............ ....,.............,........-,,,.,.--"-
Name ': :~o$a tsongJlaatarlF ·
· !itle::.$enier. Deputy·City.Att~mE3f
APPROVED AS TO FORM: . ' . . . . .-. ''i
By,:,. . .. . . . .... ····· .. · .
Name: 'i!phan:l E. Npsl<y,. Jr,
'.'"mtlei:, · City Attome>y •
. . . •,. '
APPROV.ED~S TO FORM:
•• ., ,. • • ~ 1 ' • • •
=--=:::::----,·
By:, ~ ., <:::.,. Name: Richard Tay[pr
Tjtle; CityAfforn~y
---
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TAC MEMORANDUM OFAGREEMENT
CITY OF SUNNYVALE
APPROVED AS TO FORM:
By: _ __,__u -+.....-c. -~ _~ _,.._Ll _-_...oi -~---_-_~..,,_-By: J-o,~ ~ rv--==
Name Name: Joan A. Borger
Title: . Title: ·
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TAC MEMORANDUM OF AGREEMENT
ATTACHMENT 1
INITIAL STAFFING OF ADMINISTRATOR
The following is the initial staff complement for the Administrator:
Staff Person
Elizabeth Constantino, Program Manager II
Provides oversight of all Annual Workplan
tasks and all functions of the Administrator.
Lisa Rose, Senior Management Analyst
Coordinates the Green Business Program,
serves as staff to the Commission, and
performs various other duties.
Clifton Chew, Management Analyst
Serves as staff to the TAC, prepares state
reporting and DRS, and performs various
other duties.
Zachary DeVine, Management Analyst
Contracts monitoring, budget tracking,
Outreach Specialist, and various other
duties.
Sue Sherrin, Associate Management
Analyst B, Green Business Specialist
Sarah Smith, Management Analyst
Home Composting Education Program
Coordinator
Joanne Chapa, Office Specialist Ill
5/6/13
% FTE Committed
To Administrator
Duties
0.82 FTE
0.87 FTE
0.80 FTE
0.67 FTE
0.98 FTE
1.0 FTE
0.94 FTE
23
% FTE Committed
To County
Unincorporated
Duties
0.18 FTE
0.13 FTE
0.20 FTE
0.33 FTE
0.02 FTE
0.00 FTE
0.06 FTE
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ATTACHMENT 2
SELECTION PROCESS FOR THE ADMINISTRATOR
1.Selection. The IC shall select a PARTY or an Outside Contractor to serve as the
Administrator for the TAC. As part of the selection process, the potential candidate(s)
shall submit a proposal to the IC for providing Administrator services. The proposal shall
include: a detailed scope of work for the upcoming fiscal year, detailed costs and work
hours for the completion of each task, and a list of the employees proposed to perform
each part of the Annual Workplan, as well as the administrative and management duties
of the Administrator. The proposal shall also include a resume and description of the
education, experience and expertise of each proposed staff member highlighting
experience in solid waste management, recycling, diversion programs, producer
responsibility, public education and outreach, legislative analysis, budgeting, public
sector management, administration and policy development. It is of great importance
that each member of the Administrator staff possess a high level of experience and
expertise in the listed areas. The proposal shall designate the duties and activities to be
carried out by each employee. The IC will review the proposal(s) and conduct
interview(s) with the potential Administrator(s). The IC will select an Administrator and
recommend approval to the Commission.
2.Change in Administrator Staff. In the event any member of the Administrator's staff is
unable or unavailable to serve in the capacity indicated in the original proposal, the IC
shall work with the Administrator to determine if an acceptable alternate staff member is
available. This shall include, if desired by the IC, having representatives from the IC
participate in the selection process for the alternate staff person; review the resumes,
references and writing samples of proposed candidates; attend and participate in
interviews; and provide input to the decision-making process for selection of the
proposed alternate staff member. If the proposed alternate staff person is not
acceptable to the IC, and the IC determines that the employee who is unavailable is a
key employee, the IC may give written notice to the Administrator that the TAC will seek
another Administrator, and the IC may recommend to the Commission that the selection
process for a new Administrator be commenced. Upon receipt of Commission approval,
the IC will begin that process. The Administrator shall serve until such time as either a
replacement Administrator is selected and approved by the Commission, or (if the
Administrator is not a PARTY) until the current contract for the services of the
Administrator expires, whichever occurs first. In the IC's sole discretion, the services of
the Administrator may be terminated prior to the selection of a new Administrator. In the
event the Administrator is not a PARTY, an early termination clause shall be placed in
the contract with the Administrator for use by the IC in the event a key staff person
becomes unavailable.
3. Key Employee. A "key employee" includes, but is not limited to, any one of the
following:
5/6/13
a. An employee who is performing twenty percent (20%) or more of the work hours
in the Annual Workplan.
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TAC MEMORANDUM OF AGREEMENT
5/6/13
b. An employee whose work tasks require a high level of technical expertise and
experience in recycling, solid and/or hazardous waste management programs
and practices.
c. An employee whose work tasks require a high level of professional judgment that
is the product of numerous years of experience in recycling, solid and hazardous
waste management, and/or in work for public agencies.
d. An employee whose work tasks involve a high level of interaction with the public
(e.g. in trainings, liaison with businesses or non-profit organizations, etc.).
e. An employee whose work tasks involve presentations or testimony to public
agencies (e.g. City Councils, the Board of Supervisors) and/or community
organizations (e.g. service organizations, community groups, homeowner's,
associations, -etc.).
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TAC MEMORANDUM OF AGREEMENT
ATTACHMENT 3
ELEMENTS TO BE CONTAINED IN THE ANNUAL WORKPLAN AND BUDGET
1.Scope of Work. The proposed Annual Workplan ar:,d Budget will contain a detailed
scope of work for each proposed task, the employee work hours estimated to complete
each task, the name(s) of the specific employees that will perform the work for each
task, the cost of the work hours for each task, all proposed overhead costs for the
Administrator and all other projected costs. If the Administrator is a public agency, the
costs may be shown as a percentage of each Full Time Equivalent (FTE) and the cost
therefore, as long as the position (such as 'Analyst I') and the name of the employee
filling that position are indicated, along with the fully burdened cost of the specified
percentage of each FTE. The proposed Annual Workplan shall contain a list of key
milestones for each task.
2.Administrative Tasks. The Workplan shall include a task for providing administrative
support for the TAC including work hours to prepare meeting agendas, to schedule
meetings, attend meetings, prepare minutes and correspondence, and carry out the
direction of the TAC and all Committees and Subcommittees. The Workplan shall also
include a separate task for providing administrative support to the Commission including
work hours to prepare agendas, attend Commission meetings, prepare minutes, and
carry out the direction of the Commission, its Committees and Subcommittees.
3. Other Staff Commitments. The proposed Workplan will contain a listing of the other
duties and responsibilities of each assigned employee (other than the work to be
performed as Adr:pinistrator for the TAC and the Commission) including the work hours
and a general description of the key tasks and projects to be performed. This will serve
as a cross-check (regardless of whether the Administrator is a public agency or a
private firm) to ensure that the time of each employee is not overcommitted, and that
sufficient time exists for each employee to complete all their assigned tasks.
4. Fiscal Agent and Contracting Agent Costs. The Administrator shall consult with the
Fiscal Agent and with the Contracting Agent (in the event they are separate PARTIES)
and shall incorporate the proposed costs for the services of each into the proposed
Workplan and Budget. Such costs shall be clearly and separately identified for each
function (and identified separately from those of the Administrator) and shall include the
costs for employee time, expenses (such as bank fees), overhead charges and all other
proposed costs.
5.Cost Detail For Comparison. The budget shall be formatted in a clear and concise
manner such that all projected expenditures and revenues are detailed by project and
line item. The proposed Workplan and Budget shall contain sufficient detail about
proposed work hours and costs such that a comparison can be made between the
proposed costs for the current Administrator, the current Fiscal Agent and the current
5/6/13 26
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TAC MEMORANDUM OF AGREEMENT
Contracting Agent, and other potential providers of these services.
6. Projected Amount of Fund Transfer From Fiscal Agent to Contracting Agent. In the
event the Fiscal Agent and the Contracting Agent are different PARTIES, the budget
shall include the projected amount of funds to be transferred from the Fiscal Agent to
the Contracting Agent in order to pay for contracts with Outside Contractors that will be
awarded by the Contracting Agent in the upcoming year. Such projections shall take
into account all funds currently held by the Contracting Agent (if any) and the amount of
such funds already encumbered for contracts in progress. The projection shall be
accompanied by a recommendation as to the frequency of fund transfers from the Fiscal
Agent to the Contracting Agent that will be required to fund contracts awarded by the
Contracting Agent for the upcoming year (e.g. annual one-time transfer of funds,
quarterly transfer of funds, or other recommended timing.)
?.Discussion Concerning Potential Conflicts. Once the initial draft of the proposed
Annual Workplan is prepared, the IC Chair, the Administrator, the Fiscal Agent and the
Contracting Agent shall meet to review and discuss the Workplan and shall work
cooperatively to identify and address any potential conflicts that could arise with regard
to policies of the Administrator, the Fiscal Agent or the Contracting Agent. Examples
include proposed sale of recycling containers or other goods at less than the purchase
price (i.e. subsidized cost of compost bins for the home composting program); provision
of recycling grants, prizes, incentives; and other such items. At the direction of the IC
Chair, the Administrator shall further investigate any potential conflicts that have been
identified, and shall, in consultation with the Fiscal Agent and the Contracting Agent,
research and propose solutions for eac.h. If solutions cannot be found, the issue may be
presented to the IC for further consideration and/or the IC Chair may direct the
Administrator to revise the Workplan and Budget to remove the items creating the
potential conflict. In this event the IC Chair will inform the IC of such action when the
Annual Workplan and Budget are considered for approval.
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TAC MEMORANDUM OF AGREEMENT
ATTACHMENT 4
CODE OF ETHICAL CONDUCT
1. Members shall strive to conduct all meetings, discussions and deliberations in a
spirit of collaboration and partnership. Members shall treat all persons with
respect and courtesy. In the course of discussions, members shall make their
arguments on the merits of the issue rather than engaging in personal remarks or
attacks on persons holding positions other than their own.
2. All members shall remain aware that the activities of the TAC are funded by fees.
raised from the public; and that the TAC is recommending expenditures of public
funds. Members shall act prudently and in the best interest of the public when
making fiscal and policy decisions.
3. Members shall voluntarily recuse themselves from all discussions and votes, and
shall refrain from expressing any opinion to other members on issues where any
one of the following apply:
a. The member holds a financial interest such that the member could
financially benefit from the action or issue being considered.
b. The member is an owner or investor of a business the TAC is considering
doing business with.
c. The member owns land that is being considered for purchase or lease by
theTAC or by any program funded by the TAC.
d. A charity, community group or non-govemmental organization to which the
member belongs or contributes funds would receive funds from the TAC
for projects or services.
e. A person in the member's family could benefit financially from the action or
issue being considered. Family includes the members' spouse, children,
step-children, grandchildren and step-grandchildren, as well as siblings
and parents of the member and the member's spouse.
4. A member recusing themselves shall mean (a) announcing the member has a
conflict of interest when the item is opened for discussion, (b) leaving the
meeting room before discussion on the matter commences, and (c) not returning
to the room until after discussion and any vote on the matter is concluded.
5. Members .shall periodically conduct a self-assessment and inventory of any
potential conflicts of interest they may have and, if the member is unsure whether
or not a conflict exists, the member shall discuss the issue with the TAC Chair,
the Administrator, TAC Legal Counsel or legal counsel for the member's own
agency.
6. In the event a member fails to recuse him or her self during discussion of an
issue where the member appears to have a conflict of interest, the Chair of the
meeting shall ask the member to recuse him or her self and shall halt discussion
about the issue until the member has left the room.
7. Members shall not engage in financial transactions using non-public information
nor allow the improper use of such information to further any personal or private
interest.
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TAC MEMORANDUM OF AGREEMENT
8. Members s.hall not solicit or accept any gift or other item of monetary value from
any person or entity seeking official action from, doing business with, or
conducting activities regulated by the TAC, or whose interests may be
substantially affected by actions of the TAC. Gifts do not include coffee, tea, ·
donuts, discounts available to the general public, greeting cards or plaques of
minor intrinsic value. It is appropriate and prudent for members to decline even
items of minor intrinsic value from sources described in this section.
9. Members shall not knowingly make unauthorized commitments or promises of
any kind purporting to bind the TAC to take any type of action or to approve any
contract, program or other commitment.
10. Members shall not use their membership on the TAC for private gain.
11. Members shall always act impartially and objectively and not give preferential
treatment to any organization or individual.
.12. Members shall not seek or accept any contract to provide services to the TAC for
a period of at· least six (6) months after termination of their membership on the
TAC.
13. Members shall adhere to, and be vigilant that the TAC adheres to, all applicable
state, federal and local laws and regulations.
14.AII members shall participate in a TAC-sponsored Ethics Training bienr:,ially.
15. Members shall endeavor to avoid any actions or statements that violate, or that
create the appearance that they are violating, the law or any ethical standards
set forth in this Attachment.
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TAC MEMORANDUM OF AGREEMENT
ATTACHMENT 5
PROCEDURES FOR TRANSFER OF COUNTYWIDE FUNDS FROM FISCAL AGENT
TO CONTRACTING AGENT
The following procedures shall be used in the event the Fiscal Agent and the Contracting
Agent are different PARTIES./ ,
1. As part of its review and approval of the Annual Workplan and Budget, the IC shall establish
the amount of funds and the schedule for transfer of funds from the Fiscal Agent to the
Contracting Agent for the upcoming fiscal year.
2. Upon approval of the Annual Workplan and Budget by the Commission, the IC may take
appropriate actions consistent with the Annual Workplan and Budget, including but not limited
to, the following: ·
A. Direct the Fiscal Agent to transfer specific amount(s) of Countywide Funds to the
Contracting Agent on a specified schedule. The schedule may call for annual, quarterly,
or more frequent transfers, as needed for the fiscal year.
B. Adjust the timing and/or the amount(s) of funds to be transferred by the Fiscal Agent
to the Contracting agent if circumstanc~s change during the year, or if there are other
reasons to do so.
C. In the event the IC directs a change in the scope of work for an existing Outside
Contractor that will increase the cost of the work, the IC may direct the Fiscal Agent to
transfer additional funds to the Contracting Agent to pay for the amended scope of
work.
3. In the event the Fiscal Agent is also serving as the Ac;jministrator, the IC shall direct the
Fiscal Agent to transfer funds to th_e Contracting Agent for payment of the Administrator. The
Contracting Ager:,t shall pay the Administrator pursuant to the contract executed between the
Contracting Agent and the Administrator.
4. If a single PARTY is serving as the Fiscal Agent and the Contracting Agent, the IC
may direct that PARTY to retain a specified amount of Countywide Funds to pay the
PARTY for performing the services of Fiscal Agent and Contracting Agent.
5. In the event a single PARTY is serving as the Fiscal Agent, the Administrator and the ,
Contracting Agent, the IC will direct the PARTY to implement the Annual Workplan and
Budget as approved by the IC and the Commission. This includes paying the costs
specified in the approved Budget for the PARTY performing the duties of the ,
Administrator, the Fiscal Agent and the Contra'cting Agent, as well as carrying out the
duties of each.
6. If the Contracting Agent is, at any time, running out of funds or projects a shortfall in
funds due to changed conditions or circumstances, the Contracting Agent shall
immediately inform the IC and the Fiscal Agent and proceed according to the directions
of the IC.
7. When making transfers of funds to the Contracting Agent, the Fiscal Agent shall
make the required arrangements for an electronic transfer of funds or for preparation of
a check made payable to the Contracting Agent.
8. If the Contracting Agent does not receive funds from the Fiscal Agent pursuant to the
schedule directed by the IC, the Contracting Agent shall promptly inform the Fiscal
Agent and the Fiscal Agent shall promptly arrange for the funds to be transferred.
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TAC MEMORANDUM OF AGREEMENT
9: At the end of the fiscal year, the IC will review the Year End Contract Status Report
from the Contracting Agent, the Year-End Budget Report from the Fiscal Agent, and the
Year-End Report from the Administrator. The IC may direct the Contracting Agent to
transfer unspent, unencumbered funds to the Fiscal Agent or to retain such funds for
use in the following fiscal year. The Contracting Agent will promptly comply with the
directions of the IC.
10. If the IC directs the Contracting Agent to transfer unspent funds to the Fiscal Agent,
the Fiscal Agent shall acknowledge receipt of s'uch funds to the Contracting Agent and
shall note the transfer in the accounting records of the Fiscal Agent pursuant to
generally accepted government accounting procedures.
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County of Santa Clara
Department of Agriculture and Environmental Management
Recycling and Waste Reduction Division
1555 Berger Drive Suite 300
San Jose, CA 95112
(408) 282-3180
Fax ( 408) 282-3188
DATE:
TO:
FROM:
RE:
September 2, 2014
Clerk of the Board
Lisa Rose 1--tJ
Memorandum of Agreement
http://www.ReduceWaste.org
Attached are the original, signed copies of the Agreement Creating the Santa Clara County
Recycling and Waste Reduction Technical Advisory Committee, signed by each Party to the
Agreement. Please forward an executed copy to me (electronically) and I will distribute to each
of the cities. Please contact me at 408-282-3166 or lisa.rose@aem.sccgov.org if you have any
questions.
Board of Supervisors: Mike Wasserman, Cindy Chavez, Dave Cortese, Ken Yeager, S. Joseph Simitian
County Executive: Jeffrey V. Smith 301
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EXHIBIT B
Composting Education Program Jurisdiction Contributions
Fiscal Years 2025-2027
Jurisdiction
2024
Population*
% of Santa Clara
County
Population
FY 25-26
Jurisdiction
Contribution***
FY 26-27
Jurisdiction
Contribution***
Jurisdiction Total for
Term of the MOU
$147,000 **
Cupertino 59,471 3.12%$4,593.45 $4,593.45 $9,186.90
Gilroy 61,033 3.21%$4,714.09 $4,714.09 $9,428.18
Morgan Hill 46,384 2.44%$3,582.61 $3,582.61 $7,165.22
Mountain View 86,535 4.55%$6,683.83 $6,683.83 $13,367.66
Palo Alto 67,973 3.57%$5,250.13 $5,250.13 $10,500.26
San Jose 969,491 50.94%$74,881.95 $74,881.95 $149,763.90
Santa Clara 132,048 6.94%$10,199.18 $10,199.18 $20,398.36
Unincorporated 90,467 4.75%$6,987.53 $6,987.53 $13,975.06
PROGRAM TOTAL 1,513,402 79.52%$116,892.77 $116,892.77 $233,785.54
SCC County Population 1,903,198
****The total MOU amount decreased by 0.01 cent to resolve rounding variance.
***Jurisdictions will provide the full contribution amount for each fiscal year.
COMPOSTING EDUCATION PROGRAM JURISDICTION CONTRIBUTIONS BY POPULATION
*Source: State of California, Department of Finance https://dof.ca.gov/forecasting/demographics/estimates/e-4-population-estimates-for-cities-counties-and-the-
state-2021-2024-with-2020-census-benchmark/
** $147,000.00 was the Composting Education Program's initial cost of service to implement a Countywide Program that assumed participation from all
16 jurisdictions within the County.
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EXHIBIT C
JURISDICTION RESPONSIBILITIES
a) Coordinate with the assigned Program representative to promote Composting Education Program
Workshops and/or events via jurisdiction specific communication and outreach channels.
b) Assist the Program in securing workshop room locations equipped with adequate infrastructure
and materials for hosting Composting Education Program workshops.
c) Connect the Program with school contacts to schedule school events.
d) Participating jurisdictions shall submit the contribution amount and follow the funding terms
outlined in Exhibit C of the MOU.
e) Provide jurisdiction recycling and waste reduction collateral materials for the Program to
disseminate during events and workshops.
f) Make good faith efforts to communicate with the Program in a timely manner to ensure successful
coordination of workshops and/or events.
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Composting Education Program
Fiscal Year 2026 and Fiscal Year 2027 Scope of Work
Updated July 17, 2025
The Composting Education Program (Program) is a vital initiative that directly supports the
county’s waste reduction goals by engaging the community in sustainable waste management
practices. This scope of work outlines services from University of California Cooperative
Extension (UCCE) Santa Clara Composting Education Program for FY 25-26 and FY 26-27 based
on the following funding commitments from participating jurisdictions.
For FY 25-26 and FY 26-27, the Compost Education Program will be funded by multi-
jurisdictions through an MOU managed by the City of Morgan Hill. To ensure program
continuity and honor commitments for workshops already scheduled and promoted, the
University of California Cooperative Extension will continue conducting the program from July
1, 2025, even before the MOU is executed. UCCE will cover program costs during this interim
period and will be reimbursed retroactively from the agreement to July 1, 2025, once the MOU
is in place. Under the terms of the MOU the Program will receive payment for the entire amount
listed below for both fiscal years under this funding schedule.
The Program’s scope of work to provide services Countywide was initially proposed at
$147,000, however the total amount for services reflected in the table below is modified to
remove the cost contributions from jurisdictions that have opted not to participate in the multi-
jurisdictional Composting Education Program. The updated scope of work and Program cost
accounts for services that will only occur in the jurisdictions that participate in the MOU.
Each jurisdiction’s cost contribution amount listed in the table below is based on the percentage
of the Santa Clara County population that resides in each participating jurisdiction and the
percentage of the jurisdiction population is divided into the initial Countywide Program cost for
services at $147,000. The population was exported from the California Department of Finance
for 2024.
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This MOU’s funding will support 0.5 FTE program coordinator. The program is also supported
by UCCE staff including the Organic Waste Management Advisor and Master Gardener
Program Coordinator. The UCCE Organic Waste Management Advisor will provide academic
oversight ensuring that information disseminated by the Master Composter volunteers is science-
based. The Advisor will also develop curriculum and training materials for Master Composter
Volunteers and contribute to evaluation of the program. The Master Gardener Program
Coordinator will oversee training and continuing education for Master Composter volunteers and
support the program coordinator in program reporting.
Annual Deliverables for each FY 25-26 and FY 26-27
The following deliverables will be completed each fiscal year during the two-year program period:
Task 1: Educational Outreach and Workshops
1a: Workshop Delivery
● Conduct at least 25 workshops annually (including up to 4 online workshops and 2
workshops in Spanish), approximately split up as follows:
▪ i. South County (Gilroy-Morgan Hill) 2-3 workshops
▪ ii. West Valley (Cupertino) 2-3 workshops
▪ iii. San Jose 8 -12 workshops
▪ iv. North County (Palo Alto, Mountain View) 4 - 6 workshops
▪ v. Central (Santa Clara) 3-6 workshops
● Schedule and promote workshops in participating jurisdictions.
▪ An annual workshop schedule will be created at the beginning of the fiscal year.
COMPOSTING EDUCATION PROGRAM JURISDICTION CONTRIBUTIONS BY POPULATION
Jurisdiction 2024
Population
% of Santa
Clara
County
Population
FY 25-26
Jurisdiction
Contribution
FY 26-27
Jurisdiction
Contribution
Jurisdiction Total
for MOU Term
Cupertino 59,471 3.12% $4,593.45 $4,593.45 $9,186.89
Gilroy 61,033 3.21% $4,714.09 $4,714.09 $9,428.18
Morgan Hill 46,384 2.44% $3,582.63 $3,582.63 $7,165.25
Mountain View 86,535 4.55% $6,683.83 $6,683.83 $13,367.65
Palo Alto 67,973 3.57% $5,250.13 $5,250.13 $10,500.25
San Jose 969,491 50.94% $74,881.95 $74,881.95 $149,763.90
Santa Clara 132,048 6.94% $10,199.18 $10,199.18 $20,398.36
Unincorporated 90,467 4.75% $6,987.53 $6,987.53 $13,975.06
PROGRAM
TOTAL $116,892.77 $116,892.77 $233,785.54
SCC County
Population 1,903,198
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▪ Workshop educator’s name will be shared with the jurisdiction one week prior to the
workshop.
● Request workshop participants complete workshop evaluation and survey after each
workshop.
● When possible, we will coordinate workshops with the San Jose Community Composting
Network, a partnership between the North Santa Clara Resource Conservation District,
Valley Verde, and the San Jose Conservation Corps + Charter School, with the goal of
expanding community composting and food waste collection services and providing free
compost to urban farmers in underserved communities.
2a: Community Engagement
● Participate in 15 community events across participating jurisdictions
▪ Community events may include:
▪ Plant and Pollinator Day (San Jose)
▪ Eco Fair (Santa Clara)
▪ Pomeroy Community Garden Day (Santa Clara)
▪ Master Gardener Spring Market Garden (San Jose)
▪ Earth Day Events (Cupertino)
▪ Santa Clara County Fair (San Jose)
▪ Martial Cottle Park Harvest Festival (San Jose)
▪ Health and Wellness Resource Fair (Morgan Hill)
● Host 6 Community Composting Workdays open to the public
3a: School Composting Education and Support
● Support at least 10 kindergartens through 12th grade (K-12) school events in participating
jurisdictions, by request from schools and UCCE nutrition education programs
● Provide direct outreach to at least 1,500 students or other youth annually, by request from
schools and UCCE nutrition education programs
● Support installation of compost systems in up to 5 K-12 schools annually, by request from
schools and UCCE nutrition education programs
Task 2: Technical Support and Services
2a. Direct Assistance
● Provide direct technical support to residents and organizations on composting and organic
materials management:
▪ Referrals
▪ Online requests at https://cesantaclara.ucanr.edu/Home_Composting_Education/
▪ Rotline phone number 408 918 4640; callers are directed to online resources
reducewaste.org and calls are answered. Information is provided on workshops, bin sales, trash
sorting, and composting. Voicemail messages are answered within two business days.
Technical assistance may range from answering simple inquiries, to conducting
feasibility studies and designing compost systems.
2b.Resource Distribution
● Facilitate sale of compost bins to workshop attendees and other qualifying customers
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▪ Research and if available, provide options of 2 compost bins and 2 worm compost bins
for distribution.
● Direct all attendees and education partners to the ReduceWaste hub (reducewaste.org) for
countywide information on services, programs, and resources (including HHW, Green
Business, TAC, and others)
Task 3: Program Development and Expansion
3a. Regulatory Compliance Outreach
● Provide outreach on SB 1383 requirements, organic waste recycling, food waste reduction,
and curbside collection at each workshop specific for each jurisdiction.
3b. Demonstration Site Operation and Enhancement
● Further develop the Community Composting Demonstration Site at Martial Cottle Park for
▪ Compost production demonstrating composting different materials, and the application of
traditional and innovative methods and tools
▪ Providing compost to community members or organizations, developing a
distribution process
▪ Providing community workdays for residents to gain experience working with various
types of composting systems
3c. Master Composter Volunteer Training
Continuing Education for Master Composters, including:
▪ Coordinating expert guest lecturers
▪ Coordinating with waste management experts regionally
▪ Training Master Composter Volunteers to provide value in classes, events, and their
communities
▪ Master Composter Initial Training (FY 25-26 only)
Conduct an initial training course to develop new Master Composters every other
year
Task 4. Reporting and Documentation
4a. Quarterly Reporting
● Submit quarterly reports and an annual report to TAC containing:
▪ Data on number of workshops and events (including a list of events attended and their
locations by City)
▪ Number of people served by each city
▪ Number of online requests and call handled
▪ Website analytics
▪ Social media analytics
▪ Estimates of impact including changes in waste management practices of program
participants
4b. Annual Reporting
• Summary of all measurements and assessments collected throughout the year
• Compilation of data by city reported quarterly
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• Any data collected from longitudinal surveys to assess waste diversion and compost
activities
Sheila Barry, County Director, UCCE Santa Clara
(408) 438-8791
sbarry@ucanr.edu
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CITY OF CUPERTINO
Agenda Item
Subject:Award of a design professional services agreement to DIALOG Design LP for the City Hall Annex
Improvements project (420-99-248) for the renovation of an existing building located at 10455 Torre Avenue for
a total not-to-exceed amount of $493,243.
1.Award a design professional services agreement to DIALOG Design LP for the City Hall Annex Project for
basic services in the amount not to exceed $448,243; and
2. Authorize the City Manager to execute a Design Professional Services Agreement with DIALOG
Design LP when all conditions have been met; and
3.Authorize the Director of Public Works to execute any necessary additional services, up to a contingency
amount of $45,000 (approximately 10% of base services,) for a total not to exceed amount of $493,243.
CITY OF CUPERTINO Printed on 9/10/2025Page 1 of 1
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CITY COUNCIL STAFF REPORT
Meeting: September 16, 2025
Subject
Award of a design professional services agreement to DIALOG Design LP for the City
Hall Annex Improvements project (420-99-248) for the renovation of an existing building
located at 10455 Torre Avenue for a total not-to-exceed amount of $493,243.
Recommended Action
1. Award a design professional services agreement to DIALOG Design LP for the City
Hall Annex Project for basic services in the amount not to exceed $448,243; and
2. Authorize the City Manager to execute a Design Professional Services Agreement
with DIALOG Design LP when all conditions have been met; and
3. Authorize the Director of Public Works to execute any necessary additional services,
up to a contingency amount of $45,000 (approximately 10% of base services,) for a
total not to exceed amount of $493,243.
Background
In March 2021, the City purchased the property at 10455 Torre Avenue for $4,450,000, to
provide a customer-serving facility during a City Hall renovation or reconstruction
project and to facilitate future programmatic needs.
This City Hall Annex Improvements project (“project”) was funded in the Fiscal Year
(FY) 2021-22 Capital Improvement Program (CIP) budget for $3 million. The project
description is to “program, plan and build facility improvements to facilitate short-term
and long-term use[s] of this facility. The scope of work will include programming,
planning, design and construction.”
This project will renovate the existing interior of the building located at 10455 Torre
Avenue into a flexible space, with an open floor plan layout for use as a customer-facing
facility for services currently provided from City Hall. Currently, the approximately
5,730 square foot (SF) building is a professional service office which is anticipated to be
fully renovated. The building was constructed in 1977 and is a single -story wood frame,
stucco exterior office facility. Exterior improvements will be limited to those required by
the building code and Title 24 energy code requirements, such as providing an
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accessible path of travel and window assemblies with improved energy performance.
Landscaping will be evaluated for appropriate planting and irrigation upgrades.
At the June 7, 2022, City Council meeting, the agreement with DIALOG Design LP
(Dialog) was approved for a total appropriation of $508,502. Programming and design
for the renovation of the facility was initiated immediately.
On October 18, 2022, City Council received an update on the project, and approved the
following:
(1) Amend the project scope to include programming, design, and construction of
the building as the City’s Permit Center and Emergency Operations Center
(EOC);
(2) Approve an amendment to the Dialog agreement, bringing the total
appropriations for that contract to $610,202; and
(3) Authorize the execution of a design professional services agreement with
Cumming Management Group, Inc. (Cumming) for project management and
construction management services.
The project was put on hold in July 2023 when cost estimates showed construction
would exceed $7 million, and efforts to reduce costs were unproductive. Proceeding
with the renovation project at that scale was not cost-effective while the City Hall
renovation/replacement project scope was under discussion. The contract with Dialog
expired, having expended approximately $286,144 of the total $610,202 compensation
allowed.
On April 2, 2025, Council directed staff to re-initiate this project during the discussion of
the FY25-26 CIP proposed projects, acknowledging the significantly increased
construction cost. It was agreed that the project would continue in design phase using
the currently allocated project funding, and a budget modification for any additional
design, project management or construction costs would be pursued after construction
bids were received.
Reasons for Recommendation and Available Options
In accordance with CMC 3.22.060 C, a formal competitive solicitation is required for
contracts over $220,000. In 2022, a competitive solicitation process occurred for the
professional design services contract awarded to Dialog. As a continuation of the
previously approved design professional services, it is determined that Dialog is the
most qualified firm to continue the work, since the prior knowledge and qualifications
for the work are significant contributors to the success of the project. Thus, the City’s
Purchasing mManager and Director of Public Works determined that an exemption to
the competitive solicitation process is appropriate in this case.
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Dialog submitted a scope and fee proposal for consideration. After negotiations, the
proposal was reduced to $448,243 total compensation for base services. The draft
agreement with Dialog is included as Attachment A. Some notes on the services:
An additional consultant was added to the Dialog scope. Previously, the Systems
Integrator (AV/IT/Security) was planned to be directly contracted by the City. It
is a more efficient relationship to include this scope/contract into the overall
design team, led by Dialog. This added approximately $120,000 to the overall
cost of the Dialog agreement.
Remobilizing the design team and re-reviewing the project documents requires
an additional fee of approximately $46,000. The design team consists of Dialog
and 5 consultants: structural engineers (KPFF), landscape architects (Dillingham
& Associates), mechanical and plumbing engineers (Litzenberger), electrical
engineers (WKM), and the systems integrator (Interface).
After those two additional costs are removed from calculation, the fee proposal is
approximately $38,000 greater than the funds that remained on the 2023
agreement, representing a reasonable 15% increase.
Sustainability Impact
Project design and construction will be required to meet current Title 24 energy
requirements and the City’s sustainability goals.
Fiscal Impact
The Fiscal Year (FY) 2021-22 Capital Improvement Project (CIP) budget for the City Hall
Annex Improvements (10455 Torre) Project is included in budget unit 420-99-248. City
Council approved a fund of $3 million for the design and construction of this project. If
this contract is awarded, the unencumbered funds would be approximately $1.73
million. Approved funds are adequate to cover the cost of this contract and no budget
adjustment is required at this time.
//
//
//
//
//
//
//
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Fiscal Summary
Current Funding Status (Budget) Amount
City Approved Funds FY22 $3,000,000
City Approved Funds 3rd Quarter, FY22 $25,000
$3,025,000
Current Expenditures/Encumbrances Amount
2022-23 Dialog agreement ($286,144)
2022-23 Cumming agreement ($84,396.35 spent to
date, total contract amount is indicated because
the contract is active)
($431,766)
2022-23 other expenses (geotechnical survey, as-
built drawings, PG&E, etc.) ($85,492)
FY25-26 Dialog contract (includes contingency)
*Tonight’s action ($493,243)
Subtotal: ($1,296,645)
Current Funding Status (Budget) Amount
Approved project funding $3,025,000
Expenditures ($1,296,645)
Project funds remaining: $1,728,355
City Work Program (CWP) Item/Description
City Hall Retrofit and City Hall Annex Renovation including the EOC/ Implement the
previously approved 2022 Council plan with EOC migration.
Council Goal:
Quality of Life
California Environmental Quality Act
This project is exempt from the California Environmental Quality Act (CEQA) under 14
C.C.R. Section 15301 (minor alteration of existing facilities will not revise or expand the
existing office use of the property or footprint of the existing structure.)
_____________________________________
Prepared by: Susan Michael, CIP Manager
Reviewed by: Chad Mosley, Director of Public Works
Approved for Submission by: Tina Kapoor, Interim City Manager
Attachments:
A – Draft Agreement-Dialog
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DIALOG Design L.P. for City Hall Annex Improvements Project (10455 Torre Ave.)
1 of 11
Design Professional Agr (Single) / Dec 2024
DESIGN PROFESSIONAL SERVICES AGREEMENT (SINGLE)
WITH DIALOG DESIGN, L.P.
1.PARTIES
This Agreement is made by and between the City of Cupertino, a municipal corporation (“City”), and
DIALOG Design, L.P. (“Consultant”), a Limited Partnership for City Hall Annex Improvements
Project (10455 Torre Ave.) (“Project”), and is effective on the last date signed below (“Effective
Date”).
2.SERVICES
2.1 Basic Services. Consultant agrees to provide the Basic Services for the Project, which are set
forth in detail in the Scope of Services, attached here and incorporated as Exhibit A, and as further
specified in Consultant’s written Proposal as approved by City, except for any provision in the
Proposal which conflicts or is inconsistent with this Agreement and the Exhibits hereto, or as
otherwise expressly rejected by City. Consultant further agrees to carry out its work in compliance
with any applicable local, State, or Federal order regarding COVID-19.
2.2 Additional Services. City may request at any time during the Contract Time that Consultant
provide additional services for the Project, which are not already encompassed, expressly or implicitly,
in the Agreement, the Scope of Services, or the Proposal (“Additional Services”). Additional Services
must be authorized in writing by City and Consultant will not be paid for unauthorized Additional
Services rendered. Additional Services are subject to all the provisions applicable to Basic Services,
except and only to the extent otherwise specified by City in writing.
All references to “Services” in the Agreement include Basic Services and Additional Services, unless
otherwise stated in writing. The Services may be divided into separate sequential tasks, as further
specified in this Agreement, the Scope of Services, and Consultant’s Proposal.
Consultant is solely responsible for its errors and omissions and those of its subconsultants, and must
promptly correct them at its sole expense. Consultant must take appropriate measures to avoid or
mitigate any delay, liability, and costs resulting from its errors or omissions.
2.3 Consultant’s duties and services under this agreement shall not include preparing or assisting
the City with any portion of the City’s preparation of a request for proposals, request for
qualifications, or any other solicitation regarding a subsequent or additional contract with the City.
The City shall at all times retain responsibility for public contracting, including with respect to any
subsequent phase of this project. Consultant’s participation in the planning, discussions, or drawing of
project plans or specifications shall be limited to conceptual, preliminary, or initial plans or
specifications. Consultant shall cooperate with the City to ensure that all bidders for a subsequent
contract on any subsequent phase of this project have access to the same information, including all
conceptual, preliminary, or initial plans or specifications prepared by consultant pursuant to this
agreement.
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3.TIME OF PERFORMANCE
3.1 Term. This Agreement begins on the Effective Date and ends on December 31, 2028, unless
terminated earlier as provided herein (“Contract Time”). The City’s appropriate department head or
City Manager may extend the Contract Time through a written amendment to this Agreement,
provided such extension does not include additional contract funds. Extensions requiring additional
contract funds are subject to the City’s purchasing policy.
3.2 Schedule of Performance. All Services must be provided within the times specified in Exhibit
B, Schedule of Performance, attached and incorporated here. Consultant must promptly notify City of
any actual or potential delay in providing the Services as scheduled to afford the Parties adequate
opportunity to address or mitigate delays. If the Services are divided by tasks, Consultant must begin
work on each separate task upon receiving City’s Notice to Proceed (“NTP”), and must complete each
task within the time specified in Exhibit B.
3.3 Time is of the essence for the performance of all the Services. Consultant must have sufficient
time, resources, and qualified staff to deliver the Services on time.
4.COMPENSATION
4.1 Maximum Compensation. City will pay Consultant for satisfactory performance of the Basic
Services and Additional Services, if approved, a cumulative total amount that will be capped so as not
to exceed $493,243.00 (“Contract Price”), as specified in Exhibit C, Compensation, attached and
incorporated here. The Contract Price includes all expenses and reimbursements and will remain in
place even if Consultant’s actual costs exceed the capped amount. No extra work or payment is
permitted in excess of the Contract Price.
4.2 Basic Services. City will pay Consultant $448,243.00 (“Price”) for the complete and
satisfactory performance of the Basic Services in accordance with Exhibit C. The Price is inclusive of
all time and expenses, including, but not limited to, sub-Consultants’ costs, materials, supplies,
equipment, travel, taxes, overhead, and profit. Consultant will be compensated for actual costs only of
normal business expenses and overhead, with no markup or surcharge (“Reimbursable Expenses”).
Consultant will not be entitled to reimbursement for copying, printing, faxes, telephone charges,
employee overtime, or travel to City offices or to the Project site.
4.3 Additional Services. City has the discretion, but not the obligation, to authorize Additional
Services up to an amount not to exceed $45,000.00 Additional Services provided to City’s reasonable
satisfaction will be compensated on a lump sum basis or based on time and expenses, in accordance
with the Hourly Rates and Reimbursable Expenses Schedules included in Exhibit C. If paid on an
hourly basis, Consultant will be compensated for Reimbursable Expenses only. Consultant will not be
entitled to reimbursement for copying, printing, faxes, telephone charges, employee overtime, or
travel to City offices or to the Project site.
4.4 Invoices and Payments. Monthly invoices must describe the Services completed and the
Amount due for the preceding month. City will pay Consultant within thirty (30) days following
receipt of a properly submitted and approved invoice for Services. The invoice must separately itemize
and provide subtotals for Basic Services and Additional Services, and must state the percentage of
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completion for each task, as specified in Exhibit C. City will notify Consultant in writing of any
disagreements with the invoice or the stated percentage of completion of tasks. If the disagreement is
unresolved, City will pay Consultant only for the undisputed portion of the Services. Disputed amounts
shall be subject to the Dispute Resolution provision of this Agreement.
a.Time and Expenses. For Additional Services provided on an hourly basis, each invoice
must also include, for each day of Services provided: (i) name and title of each person
providing Services; (ii) a succinct summary of the Services performed by each person;
(iii) the time spent per person, in thirty (30) minute increments; (iv) the hourly billing
rate or Sub- Consultant charge and payment due; and (v) an itemized list with amounts
and explanation for all permitted reimbursable expenses.
b.Rates and Receipts. All hourly rates and reimbursable expenses must conform to the
City- approved rates set forth in Exhibit C, which will be in effect for the entire Contract
Time. Each invoice must attach legible, dated receipts for Reimbursable Expenses.
5.INDEPENDENT CONTRACTOR
5.1 Status. Consultant is an independent Consultant and not an employee, partner, or joint venture
of the City. Consultant is solely responsible for the means and methods of performing the Services
and shall exercise full control over the employment, direction, compensation and discharge of all
persons assisting Consultant in performing the Services. Consultant is not entitled to health benefits,
worker’s compensation, retirement, or any City benefit.
5.2 Qualifications and Standard of Care. Consultant represents on behalf of itself and its sub-
Consultants that they have the qualifications and skills to perform the Services in a competent and
professional manner, as exercised by design professionals performing similar services in the San
Francisco Bay Area. Services may only be performed by qualified and experienced personnel or
subconsultants who are not employed by City and do not have any contractual relationship with City
excepting this Agreement. All Services must be performed as specified to City’s reasonable satisfaction.
5.3 Permits and Licenses. Consultant warrants on behalf of itself and any sub-Consultants that
they are properly licensed, registered, and/or certified to perform the Services, as required by law, and
that they have procured a valid City Business License, if required by the Cupertino Municipal Code.
5.4 Sub-Consultants. Unless prior written approval from City is obtained, only Consultant’s
employees and sub-Consultants whose names are included in this Agreement and incorporated
Exhibits may provide Services under this Agreement. Consultant must require all sub-Consultants to
furnish proof of insurance for workers’ compensation, commercial liability, auto, and professional
liability in reasonable conformity to the insurance required of Consultant. The terms and conditions
of this Agreement shall be binding on all sub-Consultants relative to the portion of their work.
5.5 Tools, Materials, and Equipment. Consultant will supply and shall be responsible for all
tools, materials, and equipment required to perform the Services under this Agreement.
5.6 Payment of Benefits and Taxes. Contractor is solely responsible for the payment of
employment taxes incurred under this Agreement and any similar federal or state taxes. Contractor
and any of its employees, agents, and subcontractors shall not have any claim under this Agreement
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or otherwise against City for seniority, vacation time, vacation pay, sick leave, personal time off,
overtime, health insurance, medical care, hospital care, insurance benefits, social security,
disability, unemployment, workers compensation or employee benefits of any kind. Contractor
shall be solely liable for and obligated to pay directly all applicable taxes, fees, contributions, or
charges applicable to Contractor’s business including, but not limited to, federal and state income
taxes. City shall have no obligation whatsoever to pay or withhold any taxes or benefits on behalf
of Contractor. In the event that Contractor or any employee, agent, or subcontractor of Contractor
providing services under this Agreement is determined by a court of competent jurisdiction,
arbitrator, or administrative authority, including but not limited to the California Public Employees
Retirement System (PERS) to be eligible for enrollment in PERS as an employee of City,
Contractor shall indemnify, defend, and hold harmless City for the payment of any employee
and/or employer contributions for PERS benefits on behalf of Contractor or its employees, agents,
or subcontractors, as well as for the payment of any penalties and interest on such contributions,
which would otherwise be the responsibility of City, and actual attorney’s fees incurred by City in
connection with the above.
5.7 Errors and Omissions. Consultant is solely responsible for its errors and omissions and
those of its sub-Consultants, and must take prompt measures to avoid, mitigate, and correct them at
its sole expense.
6.PROPRIETARY/CONFIDENTIAL INFORMATION
During the Contract Time, Consultant may have access to private or confidential information owned
or controlled by the City, which may contain proprietary or confidential details, the disclosure of
which to third parties may be damaging to City. Consultant shall hold in confidence all City
information and use it only to perform this Agreement. Consultant shall exercise the same standard of
care to protect City information as a reasonably prudent Consultant would use to protect its own
proprietary data.
7.OWNERSHIP OF MATERIALS
7.1 Property Rights. Subject to City meeting its payment obligations for the Services, any interest
(including copyright interests) of Consultant in any product, memoranda, study, report, map, plan,
drawing, specification, data, record, document, or other information or work, in any medium, prepared
by Consultant under this Agreement (“Work Product”), will be the exclusive property of the City upon
completion of the work to be performed hereunder or upon termination of this Agreement, to the
extent requested by City. In any case, no Work Product shall be shown to a third-party without prior
written approval by City.
7.2 Copyright. To the extent permitted by Title 17 of the U.S. Code, all copyrights to the Work
Product prepared/created by Consultant and its sub-Consultants and all copyrights in such Work
Product shall constitute City property. If it is determined under federal law that the Work Product is
not “works for hire,” Consultant hereby assigns to City all copyrights to the Work Product when and
as created, and shall require sub-Consultants to do the same. Consultant may retain copyrights to its
standard details, but hereby grants City a perpetual, non-exclusive license to use such details.
7.3 Patents and Licenses. Consultant must pay royalties or license fees required for authorized
use of any third party intellectual property, including but not limited to patented, trademarked, or
copyrighted intellectual property if incorporated into the Services or Work Product of this Agreement.
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7.4 Re-Use of Work Product. Unless prohibited by law and without waiving any rights, City may
use or modify the Work Product of Consultant and its sub-Consultants to execute or implement any of
the following, but Consultant shall not be responsible or liable for City’s re-use of Work Product:
(a)For work related to the original Services for which Consultant was hired;
(b)To complete the original Services with City personnel, agents or other Consultants;
(c)To make subsequent additions to the original Services; and/or
(d)For other City projects.
7.5 Deliverables and Format. Electronic and hard copies of the Work Product constitute part of
the Deliverables required under this Agreement, which shall be provided to City on recycled paper and
copied on both sides, except for one single-sided original. Large-scale architectural plans and similar
items must be in CAD and PDF formats, and unless otherwise specified, other documents must be in
Microsoft Office applications and PDF formats.
8.RECORDS
8.1 Consultant must maintain complete, accurate, and detailed accounting records relating to the
Services and Compensation, in accordance with generally accepted accounting principles and
procedures. The records must include detailed information about Consultant’s performance,
benchmarks, and deliverables. The records and supporting documents must be kept separate from
other files and maintained for a period of four (4) years from the date of City’s final payment.
8.2 Consultant will provide City full access to Consultant’s books and records for review and
audit, to make transcripts or copies, and to conduct a preliminary examination of all the work, data,
documents, proceedings, and activities related to this Agreement. If a supplemental examination or
audit of Consultant’s records discloses non-compliance with appropriate internal financial controls, a
contract breach, or a failure to act in good faith, City will be entitled to recover from Consultant the
costs of the supplemental examination. If this is a lump sum fee Agreement, City will be provided
access to records of reimbursable expenses and the instruments of service/deliverables for review and
audit. This Section 8 survives the expiration/termination of this Agreement.
8.3 Consultant acknowledges that certain documents generated or received by Consultant in
connection with the performance of this Agreement, including but not limited to correspondence
between Consultant and any third party, are public records under the California Public Records Act,
California Government Code section 6250 et seq. Consultant shall comply with all laws regarding the
retention of public records and shall make such records available to the City upon request by the City,
or in such manner as the City reasonably directs that such records be provided.
9.ASSIGNMENT
Consultant shall not assign, sublease, hypothecate, or transfer this Agreement, or any interest therein,
directly or indirectly, by operation of law or otherwise, without prior written consent of City. Any
attempt to do so will be null and void. Any changes related to the financial control or business nature
of Consultant as a legal entity will be considered an Assignment subject to City approval, which shall
not be unreasonably withheld. For purposes of this provision, control means fifty percent (50%) or
more of the voting power of the business entity. This Agreement binds Consultant, its heirs, successors
and assignees.
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10.PUBLICITY / SIGNS
Any publicity generated by Consultant for the project under this Agreement, during the term of this
Agreement and for one (1) year thereafter, will reference the City’s contributions in making the
project possible. The words “City of Cupertino” will be displayed in all pieces of publicity, including
flyers, press releases, posters, brochures, public service announcements, interviews, and newspaper
articles. No signs may be posted, exhibited, or displayed on or about City property, except signage
required by law or this Agreement, without prior written approval from the City.
11.INDEMNIFICATION
11.1 To the fullest extent allowed by law and except for losses caused by the sole or active
negligence or willful misconduct of City personnel, Consultant agrees to indemnify, defend, and hold
harmless the City as follows:
a.Indemnity for Design Professional Liability: With respect to the performance of
design professional services by a design professional as defined in California Civil Code Section
2782.8, to the fullest extent permitted by law, Consultant shall indemnify and hold harmless City, its
officers, officials, agents, employees, and volunteers (collectively and/or individually “City”) from
and against any and all liabilities, claims, damages, losses, costs, or expenses (including, without
limitation, costs, attorneys’ fees, and expert fees of litigation and alternative dispute resolution) of
every nature to the extent arising out of, pertaining to, or relating to the negligence, recklessness, or
willful misconduct of Consultant or any of its officers, employees, servants, agents, or subcontractors
(collectively and/or individually “Consultant”), in the performance of this Agreement or failure to
comply with any obligations of the Agreement. If it is finally determined (through a non-appealable
judgment or an agreement between City and Consultant) that liability is caused by the comparative
negligence or willful misconduct of City, then Consultant’s indemnification and hold harmless
obligation shall not exceed Consultant’s finally determined percentage of liability based upon the
comparative fault of Consultant.
Irrespective of any language to the contrary in this Agreement, the Consultant has no duty to provide
or to immediately pay for an up-front defense of City against unproven claims or allegations, but shall
reimburse those litigation costs and expenses (including, without limitation, attorneys’ fees, and expert
fees) incurred by the City to the extent caused by the negligence, recklessness, or willful misconduct
of Consultant. In no event shall the cost to defend charged to Consultant exceed Consultant’s
proportional percentage of fault, except as described in Section 2782.8(a) and (e) of the California
Civil Code.
b.Claims Involving Intellectual Property. Consultant shall indemnify, defend, and
hold harmless Indemnitees from and against any claim involving intellectual property,
infringement, or violation of a United States patent right or copyright, trade secret, trademark, or
service mark or other proprietary or intellectual property rights, which arises out of, pertains to, or
relates to Consultant’s negligence, recklessness, or willful misconduct. Such costs and expenses
will include reasonable attorney fees for legal counsel of City’s choice, expert fees, and all other
costs and fees of litigation.
c.Claims for Other Liability. Except as provided in subsections 11.1(a) and (b), to
the fullest extent permitted by law, Consultant shall hold harmless, defend (with counsel agreed to
by City), and indemnify City and its officers, officials, agents, employees, and volunteers
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(collectively and/or individually “City”) from and against any and all liability, claim, loss, damage,
expense, costs (including, without limitation, costs, attorneys’ fees, and expert fees of litigation) of
every nature arising out of, related to, or in connection with the performance of work hereunder by
Consultant or any of its officers, employees, servants, agents, or subcontractors, or the failure of
the same to comply with any of the obligations contained in this Agreement, except such loss or
damage which was caused by the sole negligence or sole willful misconduct of the City.
Consultant’s duty to defend applies immediately, whether or not liability is established. An allegation
or determination that persons other than Contractor are responsible for the claim does not relieve
Contractor from its separate and distinct obligation to defend as stated herein.
11.2 Consultant will assist City, at no additional cost, in the defense of any claim, dispute, or
lawsuit arising out of this Agreement. Consultant’s duties herein are not limited to or subject to the
Contract Price, to Workers’ Compensation claims, or to the Insurance or Bond limits and provisions.
Nothing in this Agreement shall be construed to give rise to an implied right of indemnity in favor of
Consultant against any Indemnitee.
11.3 Consultant agrees to pay the reasonable costs City may incur in enforcing this provision related
to Consultant’s indemnification duties, including reasonable attorney fees, fees for legal counsel
acceptable to City, expert fees, and all other costs and expenses related to a claim or counterclaim, a
purchase order, another transaction, litigation, or dispute resolution. Without waiving any rights, City
may deduct money from Consultant’s payments to cover moneys due to City.
11.4 Consultant agrees to obtain executed indemnity agreements with provisions identical to those
set forth here in this Section 11 from each and every subcontractor, or any other person or entity
involved by, for, with, or on behalf of Consultant in the performance of this Agreement. Failure of
City to monitor compliance with these requirements imposes no additional obligations on City and
will in no way act as a waiver of any rights hereunder.
11.5 This Section 11 shall survive expiration or termination of this Agreement.
12.INSURANCE
On or before the Contract Time commences, Consultant shall furnish City with proof of compliance
with City Insurance Requirements, attached and incorporated here as Exhibit D. City will not execute
the Agreement until Consultant has submitted and City has reasonably approved receipt of satisfactory
certificates of insurance and endorsements evidencing the type, amount, class of operations covered,
and the effective and expiration dates of coverage. Alternatively, City may terminate this Agreement or
in its sole discretion purchase insurance at Consultant’s expense and deduct costs from payments to
Consultant.
13.COMPLIANCE WITH LAWS
13.1 General Laws. Consultant shall comply with all laws and regulations applicable to this
Agreement. Consultant will promptly notify City of changes in the law or other conditions that may
affect the Project or Consultant’s ability to perform. Consultant is responsible for verifying the
employment authorization of employees performing the Services, as required by the Immigration
Reform and Control Act, or other federal or state law, rule or regulation.
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13.2 Labor Laws. Consultant shall comply with all labor laws applicable to this Agreement. If the
Services include a “public works” component, Consultant must comply with prevailing wage laws
under Labor Code Section 1720 and other labor laws. To the extent applicable, Consultant must
comply with City’s Labor Compliance Program and with state labor laws pertaining to working days,
overtime, payroll records and DIR Registration and Oversight. If the Contract Price is $30,000 or
more, Consultant must comply with the apprenticeship requirement in Labor Code Section 1777.5.
13.3 Discrimination Laws. Consultant shall not discriminate on the basis of race, religious creed,
color, ancestry, national origin, ethnicity, handicap, disability, marital status, pregnancy, age, sex,
gender, sexual orientation, gender identity, Acquired-Immune Deficiency Syndrome (AIDS), or any
other protected classification. Consultant shall comply with all anti-discrimination laws, including
Government Code Section 12900 and 11135, and Labor Code Section. 1735, 1777, and 3077.5.
Consistent with City policy prohibiting it, Consultant understands that harassment and discrimination
by Consultant or any of its sub-Consultants toward a job applicant, an employee, a City employee, or
any other person is strictly prohibited. Consultant agrees to provide records and documentation to the
City on request necessary to monitor compliance with this provision.
13.4 Conflicts of Interest. Consultant shall comply with all conflict of interest laws and regulations
applicable to this Agreement and must avoid any conflict of interest. Consultant warrants that no
public official, employee, or member of a City board or commission who might have been involved in
the making of this Agreement, has or will receive a direct or indirect financial interest in this
Agreement in violation of California Government Code Section 1090 et seq. Consultant may be
required to file a conflict of interest form if Consultant makes certain governmental decisions or serves
in a staff capacity, as provided in Section 18700 of Title 2 of the California Code of Regulations and
other laws. Services may only be performed by persons who are not employed by City and who do not
have any contractual relationship with City, with the exception of this Agreement. Consultant is
familiar with and agrees to abide by the City’s rules governing gifts to public officials and employees.
13.5 Remedies. A violation of this Section 13 constitutes a material breach and may result in City
suspending payments, requiring reimbursement, or terminating this Agreement. City reserves all its
rights and remedies under law and this Agreement, including the right to seek indemnification under
Section 11. Consultant agrees to indemnify, defend, and hold City harmless from and against any loss,
liability, and expenses arising from noncompliance with this Section.
14.PROJECT COORDINATION
14.1 City Project Manager. The City’s Project Manager for all purposes under this Agreement will
be Susan Michael, who shall have the authority to manage this Agreement and oversee the progress
and performance of the Services. City in its sole discretion may substitute another Project Manager at
any time and will advise Consultant of the new representative.
14.2 Consultant Project Manager. Subject to City’s reasonable approval, Consultant’s Project
Manager for all purposes under this Agreement will be Dong Kim, who shall be the single
representative for Consultant with the authority to manage compliance with this Agreement and
oversee the progress and performance of the Services. This includes responsibility for coordinating and
scheduling the Services in accordance with City instructions, service orders, and the Schedule of
Performance, and providing regular updates to the City’s Project Manager on the Project status,
progress, and any delays. City written approval is required prior to Consultant substituting a new
Project Manager, which shall result in no additional costs to City or Project delays.
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15.ABANDONMENT OF PROJECT
City may abandon or postpone the Project with thirty (30) calendar days written notice to Consultant.
Consultant will be compensated for satisfactory Services performed through the date of abandonment
and will be given reasonable time to assemble the work and close out the Services. No close out work
shall be conducted without City reasonable approval of closure costs, which may not exceed ten
percent (10%) of the total time expended to the date of abandonment. All charges including job
closure costs will be paid in accordance with the provisions of this Agreement and within thirty (30)
days of Consultant’s final invoice reasonably approved by the City.
16.TERMINATION
City may terminate this Agreement for cause or without cause at any time, following reasonable
written notice to Consultant at least thirty (30) calendar days prior to the termination date. Consultant
will be paid for satisfactory Services rendered through the date of termination, but final payment will
not be made until Consultant closes out the Services and delivers all Work Product to City. All
charges approved by City including job closure costs will be paid within thirty (30) days of
Consultant’s final invoice.
17.GOVERNING LAW, VENUE, AND DISPUTE RESOLUTION
This Agreement is governed by the laws of the State of California, excepting any choice of law rules
which may direct the application of laws of another jurisdiction. Any lawsuits filed related to this
Agreement must be filed with the Superior Court for the County of Santa Clara, State of California.
Consultant must comply with the claims filing requirements under the Government Code prior to filing
a civil action in court against City. The Agreement and obligations of the parties are subject to all valid
laws, orders, rules, and regulations of the authorities having jurisdiction over this Agreement (or the
successors of those authorities). If a dispute arises, Consultant must continue to provide the Services
pending resolution of the dispute. If the Parties elect arbitration, the arbitrator’s award must be
supported by law and substantial evidence and include detailed written findings of law and fact.
18.ATTORNEY FEES
If City initiates legal action, files a complaint or cross-complaint, or pursues arbitration, appeal or other
proceedings to enforce its rights or a judgment in connection with this Agreement, the prevailing party
will be entitled to reasonable attorney fees and costs. This Section 18 survives the
expiration/termination of this Agreement.
19.THIRD PARTY BENEFICIARIES
There are no intended third party beneficiaries of this Agreement.
20.WAIVER
Neither acceptance of the Services nor payment thereof shall constitute a waiver of any contract
provision. City’s waiver of any breach shall not be deemed to constitute waiver of another term,
provision, covenant, or condition or a subsequent breach, whether of the same or a different character.
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21.ENTIRE AGREEMENT
This Agreement represents the full and complete understanding of the Parties, of every kind or nature,
and supersedes any and all other agreements and understandings, either oral or written,
between them. Any modification of this Agreement will be effective only if in writing and signed by
each Party’s authorized representative. No verbal agreement or implied covenant will be valid to amend
or abridge this Agreement. If there is any inconsistency between any term, clause, or provision of this
main Agreement and any term, clause, or provision of the attachments or exhibits thereto, the terms of
the main Agreement shall prevail and be controlling.
22.INSERTED PROVISIONS
Each contractual provision or clause that may be required by law is deemed to be included and will be
inferred in this Agreement. Either party may request an amendment to cure any mistaken insertion or
omission of a required provision.
23.HEADINGS
The headings in this Agreement are for convenience only, are not a part of the Agreement and in no
way affect, limit, or amplify the terms or provisions of this Agreement.
24.SEVERABILITY/PARTIAL INVALIDITY
If any term or provision of this Agreement, or their application to a particular situation, is found by the
court to be void, invalid, illegal or unenforceable, such term or provision shall remain in force and
effect to the extent allowed by such ruling. All other terms and provisions of this Agreement or their
application to specific situations shall remain in full force and effect.
25.SURVIVAL
All provisions which by their nature must continue after the Agreement ends, including without
limitation those referenced in specific Sections herein, survive this Agreement and shall remain in full
force and effect.
26.NOTICES
All notices, requests, and approvals must be sent to the persons below in writing to the persons
below, and will be considered effective on the date of personal delivery, the delivery date confirmed
by a reputable overnight delivery service, on the fifth calendar day after deposit in the United States
Mail, postage prepaid, registered or certified, or the next business day following electronic
submission:
To City of Cupertino:
Office of the City Manager
10300 Torre Ave., Cupertino CA 95014
Attention:Susan Michael
Email: SusanM@cupertino.org
To Consultant:
DIALOG Design, L.P.
126 Post Street, Suite 500
San Francisco, CA 94108
Attention: Dong Kim
Email: DKim@dialogdesign.ca
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27.EXECUTION
The person executing this Agreement on behalf of Consultant represents and warrants that Consultant
has the right, power, and authority to enter into this Agreement and carry out all actions herein, and
that he or she is authorized to execute this Agreement, which constitutes a legally binding obligation of
Consultant. This Agreement may be executed in counterparts, each one of which is deemed an original
and all of which, taken together, constitute a single binding instrument.
IN WITNESS WHEREOF, the parties have caused the Agreement to be executed on the Effective
Date stated earlier in this Agreement.
CITY OF CUPERTINO CONSULTANT
DIALOG Design L.P. per its General
Partner DIALOG Holdings USA, Inc.
A Municipal Corporation
By
Name
Title
Date
By
Name
Title
Date
APPROVED AS TO FORM:
MICHAEL K. WOO
Senior Assistant City Attorney
ATTEST:
KIRSTEN SQUARCIA
City Clerk
Date
Dong Kim
Authorized Signing Officer
Tina Kapoor
Interim City Manager
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DIALOG Design LP
126 Post Street, 5/F
San Francisco, CA 94108
TEL 628.444.6130
DIALOGDESIGN.CA
June 2, 2025
Susan Michael
Capital Improvement Programs Manager
Public Works, City of Cupertino
10350 Torre Ave
Cupertino, CA 95014
Dear Susan,
Re: City of Cupertino City Hall Annex Design Continuation
Fee Proposal
Our File: TBD (Previous Project No. 2005958)
We are pleased to present this Fee Proposal for the City of Cupertino City Hall Annex Design
Continuation on behalf of DIALOG Design LP (referred to as DIALOG in this document and in project
documentation).
We have previously contracted with the City to provide a design of temporary City Hall Annex in 2022
and have completed the Design Development phase of the project. Based on the funding availability,
the project was cancelled. We understand the city would like to continue the project design. This
proposal based on you feedback on 5/25/2025.
1.SCOPE OF THE PROJECT
We understand the Scope of the Project to be generally as follows:
Project Name: City of Cupertino City Hall Annex Design
Project Location: 10455 Torre Ave, Cupertino, CA 95014
Owner Name: Citty of Cupertino
Major Building Functions: City Hall Annex Office and Public Service Building
Approximate Building Area: ±$5,800 SF
Construction Cost Budget: ±$6.5 million TBD
Project Delivery Methodology: Design Bid Build, Stipulated Sum
Anticipated LEED or alternative body’s Certification target: California Building Code
Reference Information or Documents: DIALOG’s Design Development Project Documents dated
1/23/2023
2.PROJECT SCHEDULE
We understand the intent of the project schedule to be generally as follows:
−Value Engineering: within 1 month of the project authorization
−Planning Department Review and Approval: within 3 months of the Planning Submittal
−Construction Documents: within 3 months of the Planning Submittal Approval
−Permitting: 3 months anticipated
−Bidding and Contracting: 2 months anticipated
−Construction Administration: 6 months anticipated
3.SCOPE OF BASIC SERVICES
3.1. Basic Service Disciplines. We will provide Basic Services in the following disciplines:
EXHIBIT A, B and C
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−Architecture: DIALOG
−Interior Design: DIALOG
−Structural Engineering: ZFA
−Mechanical Engineering: Litzenberger Engineering
−Electrical Engineering: WKM, Inc.
−Landscape Architecture: Dillingham and Associates
−EOC Low Voltage/Data: Interface Engineering
3.2. Scope of Basic Services. Our Basic Services in these disciplines will consist of the
following phases:
−Project Initiation/Schematic Design/Design Development for Low
Voltage/Data Scope only
−Value Engineering/Project Restart
−Construction documents
−Permit
−Bidding
−Construction Administration
3.3. Scope of Service Definitions. The areas and scopes of work for our Basic Services listed
above in 3.1 and 3.2 are defined as:
−DIALOG’s Standard Terms and Conditions (Schedule 1)
3.4. Bid Packages and Deliverables. Our Basic Services include the following bid packages
and deliverables:
−Value Engineering Confirmation Report in PDF format
−95% Construction Documents Drawings and Specifications in PDF format
−Permit Submittal Drawings and Specifications in PDF format
3.5. Construction Cost.
−Construction Cost Estimates will be prepared by:
o The construction manager, engaged by others.
−The Owner’s Construction Cost Budget and the Construction Cost Estimates shall
include:
o A design and pricing contingency to provide for the evolution of the design and
refinement of the Construction Cost Estimate
o An escalation contingency to cover price escalation from the time a
Construction Cost estimate is prepared to the time when bids are received
o A Construction Contingency to cover necessary design and construction
changes
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3.6. Owner Responsibilities. Responsibilities of the Owner are defined by the following
documents:
−DIALOG’s Standard Terms and Conditions.
−All geotechnical (soils), survey, hazardous material and environmental services and
consultants are to be provided by the Owner; DIALOG does not provide these services.
And as listed below:
−Provision of existing conditions drawings and reports fully documenting the site,
existing building and existing building systems in a usable digital format
−Payment of LEED or a similar body’s registration and certification fees, and Third Party
fees including model review fees.
−Engagement of Commissioning Agent as required by the Agency Having Jurisdiction
−Engagement of Civil Engineer if the Fiber Infrastructure Connection between the City
Hall and the Annex requires site work.
4.PROJECT SPECIFIC UNDERSTANDING
a.Planning Department Review submittal package generation, based on our previous
submittal, is included.
b.Design services outlined in this proposal account for the structural design requirement for
essential services structural requirement.
c.The electrical system design include provisions for portable generator connection, and UPS
battery backup system.
d.Photovoltaic (PV) system design requirement will be included as design criteria document for
deferred submittal document by a design-build PV contractor.
e.We will provide requirement documents and provide engagement related to the PG&E power
service application. We request the City provides all applications and related fees.
f.CMO/Council presentation and Construction Documents 3D renderings are excluded in this
proposal.
g.Emergency Operational Center Low voltage system designer proposal is included in this
proposal. The design elements include:
i.Low voltage and Audio Visual System design to work with the City’s existing equipment
to design an Emergency Operation Center (EOC)
ii.Design of Fiber Infrastructure connection between the City Hall and the Annex. (This
scope may require engagement of a civil engineer. The civil engineering is not included
in this proposal.)
5.FORM OF AGREEMENT
We understand that the City will provide City’s Standard Contract. We request that terms
outlined in the proposal, including the Standard Terms and Conditions are considered by the
City. We propose to work with the City to enter a mutually agreed contract.
6.FEE FOR BASIC SERVICES
Our Base Fee for the Basic Services set out in this Letter is as follows:
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BASE DESIGN
DISCIPLINES
EOC LOW
VOLTAGE
SUBTOTAL
Predesign/Investigation $1,640.00 $5,100.00 $6,740.00
Schematic Design $1,640.00 $12,700.00 $14,340.00
Design Development $2,090.00 $31,500.00 $33,590.00
Value Engineering/ Restart $46,303.00 n/a $46,303.00
Construction Documents $142,705.00 $42,450.00 $185,155.00
Permitting $21,945.00 $4,000.00 $25,945.00
Bidding $16,513.00 $3,100.00 $19,613.00
Construction Contract Admin $97,057.00 $19,500.00 $116,557.00
TOTAL $329,893.00 $118,350.00 $448,243.00
Reimbursable Expenses $10,000.00 NTE
7.FEE FOR ADDITIONAL SERVICES
Our fee for Additional Services will be calculated based DIALOG’s current Schedule of Hourly
Rates, or will be based on a mutually agreed-upon fixed fee. The Schedule of Hourly Rates will
be updated from time to time to reflect payroll costs.
8.REIMBURSABLE EXPENSES
Expenses incurred in the provision of our Basic, Additional, and Specialty Consultant Services
shall be reimbursed in addition to our fees and as outlined below:
−Billed at our cost plus 10% for administration.
9.ATTACHMENTS AND REFERENCES
Please find the following documents attached:
−DIALOG’s US Standard Terms and Conditions bound into this agreement as Schedule 1
−DIALOG’s Schedule of Hourly Rates
−DIALOG’s Project Budget Worksheet
10.NOTICES
Any notice related with the present Agreement shall be in writing and in English and shall be
delivered by hand or sent by registered post or email (in any case with a read receipt or written
acknowledgement) to the following addresses:
If to DIALOG:
Dong Kim
Partner
126 Post St Fl 5
San Francisco, CA 94108
dkim@dialogdesign.ca
If to Client
Susan Michael
Capital Improvement Programs Manager
Public Works, City of Cupertino
10350 Torre Ave
Cupertino, CA 95014
susanm@cupertino.gov
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With a copy to:
Attention: Michael Markowski, Director of Risk
and Commercial Management
mmarkowski@dialogdesign.ca
Please do not hesitate to call if you wish to review this letter in detail.
Respectfully,
DIALOG Design Limited Partnership
By its General Partner
DIALOG Holdings USA Inc.
Per
Dong Kim, Authorized Signing Officer
Date
6/2/2025
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SCHEDULE 1: DIALOG STANDARD TERMS AND CONDITIONS
These Standard Terms and Conditions shall form part of the Agreement to which they are attached.
Definitions
Additional Services. Additional Services are any services that are not set forth in the Basic Services. Additional
Services include, but are not limited to (1) changes in the Basic scope of work, (2) services due to latent and/or
subsurface conditions, (3) services due to changed conditions, (4) services due to unforeseen conditions or
circumstances during the construction phase of the project, (5) any service not reasonably within the Basic
Services envisioned, at the time the parties enter into the Agreement.
Agreement. The Agreement is defined to be the Fee Proposal/Letter of Agreement between DIALOG and the
Owner, these Terms and Conditions, and the other documents that are referenced and included as part of the
Agreement in the Fee Proposal/Letter of Agreement (and any subsequent amendments, addenda to or revision to
the Fee Proposal/Letter of Agreement). The Agreement incorporates all the agreements, covenants, and
understandings between the parties hereto concerning the subject matter hereof, and all prior agreements,
covenants, and understandings, whether oral or written, are superseded and merged in this Agreement.
Basic Services. The basic scope of services set forth in the Fee Proposal/Letter of Agreement (hereinafter referred
to as the “Basic Services”) by DIALOG for the Owner for the Project.
Contract Documents. The Contract Documents consist of the drawings, specifications, and any subsequent
revisions, addenda, to such drawings and specifications, produced and issued by DIALOG.
Contractor or Contractors. The contractor or contractors, (hereinafter referred to as the “Contractor”), retained
by the Owner to construct the Project. There may be multiple Contractors (more than one) retained by the Owner
to construct the Project.
DIALOG. The entity, DIALOG entering into the Agreement to provide professional services.
Instruments of Service. The Instruments of Service are representations, in any medium of expression now
known or later developed, of the tangible and intangible creative work performed by DIALOG and DIALOG’s
consultants under the Agreement and their respective professional services agreements. Instruments of Service
may include, without limitation, studies, surveys, models, sketches, drawings, specifications, calculations, and
reports, written communications including correspondence, letters, memorandums, emails, faxes, notes, and other
similar material. These Instruments of Service may be in the form of hardcopies, electronic files, or both.
Owner. The person(s) or entity (hereinafter referred to as the “Owner”) entering into the Agreement with DIALOG.
Party or Parties. Party refers to DIALOG or the Owner, and Parties refers to DIALOG and the Owner.
Project. The specific project (hereinafter referred to as the “Project”) for which DIALOG has entered into the
Agreement to provide professional services to the Owner.
Terms and Conditions. “Terms and Conditions” refers to this Schedule 1: DIALOG Standard Terms and
Conditions that outline the specific terms and conditions of the Agreement for services offered by DIALOG to the
Owner for the Project.
Responsibilities of DIALOG DESIGN LP
The responsibilities of DIALOG are expressly limited to those services as described in this Agreement.
Where services involve:
• The provision of documents using Building Information Modelling, DIALOG does not give any express or
implied warranty relating to the accuracy of quantities of construction materials, building systems, furnishings
or equipment indicated, whether extracted from the model by DIALOG or by others. It is understood that the
information provided in self-extracting files is provided for the convenience of the user and does not form part
of the Contract Documents and further that DIALOG is in no way responsible for any unauthorized use of such
information and will not be responsible of any loss or damages caused by errors or omissions in these files.
Where DIALOG provides such information, it will be subject to a detailed disclaimer documenting the terms of
use under which the information is provided. Because data stored in electronic media can be altered, either
intentionally or unintentionally, by transcription, machine error, environmental factors, or by operators, it is
agreed that the Owner shall indemnify, defend and hold harmless DIALOG and DIALOG’s Consultants, and the
officers and employees of any of them from and against any and all claims, liabilities, damages, losses and
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costs, including but not limited to costs of defense arising out of the use by the Owner or others of
Instruments of Service or data in electronic media form, except to the extent the indemnified party is found to
be solely liable.
• The provision of Construction Cost Estimates, DIALOG does not give any express or implied warranty relating
to the accuracy of these estimates
• Energy modeling, DIALOG does not give any express or implied warranty that energy modeling is an accurate
representation of utility charges
• Zoning or Land Use Interpretation, including representation or review with, or in consideration of, Authorities
Having Jurisdiction, DIALOG does not give any express or implied warranty relating to the achievement of any
specific goals, targets or undertakings in this regard
• Renovations or additions to existing facilities or property, DIALOG will review as-built information or
documentation specifically made available to DIALOG as part of this project and field observations of existing
conditions clearly visible at the time of review of the existing facilities or property for this project. DIALOG is
not responsible for the accuracy of any information supplied to DIALOG and will rely on such documentation
and field observations. DIALOG’s scope of work includes only the specific scope of the project stated in the
Agreement, and DIALOG is in no way responsible for other portions of existing buildings, facilities or property
and will be indemnified and held harmless in this regard.
• Shop Drawing Review. DIALOG shall review Contractor’s submittals, such as shop drawings, product data,
samples, and other data, which the Contractor is required to submit, but only for the purpose of checking for
general conformance with the design concept and the information shown in the Contract Documents. This
review shall not include review of the accuracy or completeness of details, such as quantities, dimensions,
weights, or gauges, fabrication processes, construction means or methods, coordination of the work with other
trades or construction safety precautions, all of which are the sole responsibility of the Contractor. DIALOG’s
review shall be conducted with reasonable promptness while allowing sufficient time in DIALOG’s judgment to
permit adequate review. Review of a specific item shall not indicate that DIALOG has reviewed the entire
assembly of which the item is a component. DIALOG shall not be responsible for any deviations from the
Contract Documents not brought to the attention of DIALOG in writing by the Contractor. DIALOG shall not be
required to review partial submissions or those for which submissions of correlated items have not been
received.
Where the project will be subject to the LEED or similar Certification processes, the Owner understands that
processes and procedures are determined by the reviewing body, are outside the control of DIALOG, may not be
uniformly implemented and may be subject to change. Further, LEED certification will require input and effort from
the Owner, as well as from other consultants, contractors and other parties associated with the project that are not
party to this Agreement. DIALOG does not give any express or implied warranty or assurance that LEED
certification will be attained for or by the Project, and the Owner releases DIALOG and DIALOG’s Consultants from
any claims or liabilities arising out of or relating to the failure of the Project to attain or retain any expected LEED
certification.
Owner acknowledges that building, fire, mechanical, electrical and federal, state, and local codes are less than
precise and are subject to varying interpretations by authorities having jurisdiction over the Project. The Owner
acknowledges that DIALOG is obligated to prepare drawings and specifications such that the Project, if properly
constructed in accordance therewith, will comply with applicable legal requirements only to the extent such legal
requirements are actually established when the drawings and specifications are prepared. Codes applicable to the
project are those enforced at the time of building permit submittal to the applicable jurisdiction. DIALOG shall have
no obligation to anticipate any interpretations of such legal requirements and shall have no liability to any person
based upon such interpretations. The Owner also acknowledges that many small community or large institutional
jurisdictions regularly sub-contract plan-checking and approval services to other jurisdictions without the
knowledge of DIALOG or Owner. The Owner acknowledges therefore, that extra construction costs may accrue as a
result of accommodating specific, but unpredictable, partial interpretations of the codes; and differences in these
partial interpretations between the various governing authorities, subsequent to initiation of Project construction.
DIALOG shall in no way be held liable for increased construction costs associated with these partial or overlapping
interpretations.
The Americans with Disabilities Act (ADA) provides that it is a violation of the ADA to design and construct a facility
for first occupancy that does not meet the accessibility and usability requirements of the ADA except where an
entity can demonstrate that it is structurally impractical to meet such requirements. The Owner acknowledges that
the requirements of the ADA will be subject to various and possibly contradictory interpretations, and may require
expert interpretation. In such cases and when requested by DIALOG, the Owner shall consult with its attorney or
other qualified expert to review the design and make appropriate recommendations. DIALOG will use its
professional efforts to interpret applicable ADA and other federal, state and local applicable codes, and code
amendments as they apply to new work. DIALOG however, cannot and does not warranty or guarantee that the
Owner's Project will fully comply with all interpretations of the ADA requirements and/or the requirements of other
federal, state and local laws, rules, codes, ordinances and regulations or court decisions as they apply to the
Project. ADA site surveys when requested by the Owner will be billed as an Additional Service on a time and
materials basis unless otherwise noted.
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Where services involve Construction Phase-Contract Administration:
• DIALOG shall not be required to make exhaustive or continuous reviews of the Work beyond General Review at
intervals appropriate to the stage of the construction that DIALOG, in its professional discretion, considers
necessary to become familiar with the progress and quality of the Work and to determine that the Work is in
general conformity with the construction contract documents; nor shall the Construction Phase Contract
Administration services be reduced beneath this scope of service
• DIALOG shall not supervise, direct, or have control over the Contractor’s work. DIALOG shall not be
responsible for the acts or omissions of the Contractor or any other persons performing any of the Work, or for
the failure of any of them to carry out the Work in Accordance with the Contract Documents
• DIALOG shall not have control or responsibility for construction ways, means, methods, techniques, sequences
or procedures selected by the contractor nor for the contractor’s safety precautions or programs in connection
with the work
• The Owner acknowledges that the need for Additional Services may arise for reasons that include acceptance
of Contractor-proposed substitutions that require revisions to the Construction Documents, the use of other
software in addition to Onware for Construction Contract Administration, an extensive or unreasonable number
or complexity of Constructor claims, requests for information (RFIs) or proposed substitutions, major defects
or deficiencies in the Work or default by either the Owner or the Constructor under a Construction Contract,
and dispute resolution proceedings arising out of the Construction Contract
• Certificates for payment issued by DIALOG will constitute a representation to the Owner, based on such
observation and review that, to the best of DIALOG’s knowledge, information and belief, the Contactor’s Work
has progressed to the point indicated and the Work is generally in accordance with the design intent of the
Contract Documents.
• Certificates for Payment issued by DIALOG shall not be a representation that DIALOG has made any
examination to ascertain how and for what purpose the Contractor has used the monies paid on account of the
Contract Price, or that the Contractor has discharged the obligations imposed on him by law.
Responsibilities of the Owner
The Owner shall provide full information required for DIALOG to provide their services including:
• A program setting forth complete, accurate, and reliable information regarding Project objectives, constraints,
schedules, and criteria
• A Construction Budget, including reasonable design, escalation and construction contingencies
• All necessary existing building or property information, including but not limited to surveys, subsurface,
geotechnical, environmental or hazardous materials investigations, specialists’ reports, and tests, and all
available exiting building information and documentation.
The Owner shall:
• Examine all documents and requests presented by DIALOG and promptly provide, in writing, decisions,
approvals, and instructions
• Obtain and pay the cost of all required consents, approvals, licenses, and permits from authorities having
jurisdiction
• Obtain and pay the cost of all specialty consultants
• Authorize a person to act on the Owner’s behalf
• Promptly fulfill the Owner’s responsibilities for the orderly progress of the services of DIALOG
• Immediately notify DIALOG in writing if the Owner observes or otherwise becomes aware of a fault or defect in
the Project or any nonconformity with the requirements of the Construction Contract.
It is understood and agreed that the Owner shall contract directly with other consultants providing other design
professional services for other disciplines other than that of DIALOG. The Owner agrees that DIALOG shall have no
responsibility for any portion of the Project designed by other consultants engaged by the Owner. DIALOG shall not
be required to coordinate, check or verify other consultants’ construction documents or reports and shall be
entitled to rely on the accuracy and completeness thereof, as well as the compliance of such documents or reports
with applicable laws, codes, statutes, ordinances and regulations. The Owner agrees, to the fullest extent permitted
by law, to defend, indemnify and hold harmless DIALOG from any damages, liabilities or costs, including without
limitation reasonable attorneys’ fees and costs and costs of defense, arising out of or connected in any way with
the services performed by other consultants engaged by the Owner. The Owner further agrees to require all other
consultants engaged by the Owner to coordinate their construction documents or reports with those of DIALOG, to
promptly report any conflicts or inconsistencies to DIALOG and to cooperate fully with DIALOG in the resolution of
those conflicts or inconsistencies.
Neither DIALOG nor its consultants shall assume any responsibility for the design or performance of any Design-
Build systems and they shall be entitled to rely on the services provided by the Design-Build subcontractors or
consultants for the Project. If a Design-Build subcontract is authorized by the Owner, the Design-Build
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subcontractor and general contractor shall assume 100% liability for all professional design services provided,
irrespective of performance specifications or drawings that may be provided by DIALOG or its consultants. Such full
liability shall be incorporated into the agreements between the general contractor and its design-build
subcontractor(s). If a Design-Build subcontractor is substituted after DIALOG’s drawings have been coordinated
with the drawing set, DIALOG’s time required to review and re-coordinate the Design-Build design shall become
Additional Services pursuant to this Agreement.
Payment
The Owner shall pay DIALOG the fees as described in the attached Agreement, plus reimbursable expenses and all
applicable taxes, and duties. Reimbursable expenses shall include all expenses reasonably incurred in the provision
of their services such as plotting, photocopying, printing, courier, long distance telephone charges, travel, fax
charges, postage, photography, renderings, models and consents, approvals, licenses, and permits applied for on
behalf of the Owner.
The Owner shall pay for any additional services agreed to that are not included in services described in the
attached Agreement. If the scope, size, budget, or schedule of the Project, or the scope of the services provided by
DIALOG are changed, then the fees shall be equitably adjusted.
Payment shall follow the standard payment procedures of DIALOG unless provided otherwise in the attached
Agreement. DIALOG will submit monthly invoices to the Owner for services rendered to the date of invoice. The
Owner shall pay the full amount within 30 days of the date of invoice. Overdue accounts shall incur interest at 3%
above prime rate. DIALOG may, at its discretion, suspend services for non-payment of accounts overdue by more
than 60 days of the date of the invoice. DIALOG shall have no liability whatsoever to the Owner for any costs or
damages as a result of such suspension caused by any breach of this Agreement by the Owner.
Copyright & Use of Documents
DIALOG and DIALOG’s consultants shall be deemed the authors and owners of their respective Instruments of
Service, including the Construction Documents, and shall retain all common law, statutory and other reserved
rights, including copyrights.
Upon execution of the attached Agreement, DIALOG grants to the Owner a nonexclusive license to use the
Instruments of Service solely and exclusively for purposes of constructing, managing, using, maintaining, altering
and adding to the Project, provided that the Owner substantially performs its obligations, including prompt
payment of all sums when due, under this Agreement.
In the event the Owner uses the Instruments of Service without retaining DIALOG, the Owner releases DIALOG and
DIALOG’s consultants from all claims and causes of action arising from such uses and agrees to defend, indemnify
and hold harmless DIALOG and DIALOG’s consultants from all claims, damages, costs and expenses, including the
attorneys’ fees and the cost of defense, related to claims and causes of action asserted by any third person or
entity to the extent such costs and expenses arise from the Owner’s use of the Instruments of Service.
DIALOG will prepare the Instruments of Service solely for the use of the Owner. They may not be used, modified,
or relied upon by any other party unless that party is specifically named by DIALOG in this Agreement as a
beneficiary of the Instruments of Service. The Owner releases DIALOG and DIALOG’s consultants from all claims
and causes of action arising from such uses and agrees to defend, indemnify and hold harmless DIALOG and
DIALOG’s consultants from all claims, damages, costs and expenses, including attorneys’ fees and the cost of
defense, related to claims and causes of action asserted by any third person or entity to the extent such costs and
expenses arise from the unauthorized use of or modifications to the Instruments of Service. If DIALOG terminates
this Agreement as provided herein, the license granted in this section shall terminate.
Insurance
Professional Liability: Throughout the term of this Agreement, DIALOG shall maintain in full force and effect
professional liability insurance with a minimum limit of Two Million Dollars ($2,000,000) per claim and Four Million
Dollars ($4,000,000) in the annual aggregate.
Commercial General Liability: Throughout the term of this Agreement, DIALOG shall maintain in full force and
effect comprehensive general liability insurance. The amount of the insurance shall not be less than a combined
single limit of Two Million Dollars ($2,000,000) per occurrence and Four Million Dollars ($4,000,000) in the annual
aggregate, including completed operations and property damage coverage.
Workers Compensation: Throughout the term of this Agreement, DIALOG shall maintain in full force and effect
Workers Compensation insurance. The amount of the insurance shall be no less than the statutory state limits.
Certificates of Insurance: Certificates of Insurance reasonably acceptable to the Owner shall be maintained
throughout the duration of the Project.
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Limitation of Liability
In recognition of the relative risks, rewards, and benefits of the Project to both the Owner and DIALOG, the risks
have been allocated so that to the fullest extent permitted by law, the total liability, in the aggregate, of DIALOG
and its employees, officers, directors, members, partners, agents, and consultants, to Owner, its subsidiaries
and/or affiliated companies and its respective employees, officers, directors, members, partners, agents, and
anyone claiming by, through, or under Owner, for any and all injuries, claims, losses, expenses, or damages,
whatsoever arising out of, resulting from or in any way related to DIALOG’s services, the Project or this Agreement,
or any Addenda, from any cause or causes whatsoever, including but not limited to negligence, breach of contract,
negligent misrepresentation, breach of statutory duty, breach of express or implied contract or warranty shall be
limited to the greater of fees paid for Basic Services under this Agreement or $100,000, and in no event greater
than DIALOG’s available proceeds of professional liability insurance coverage. The Owner shall include provisions in
the Owner/General Contractor Agreement requiring that the Contractor defend, indemnify and hold harmless
DIALOG for claims by the Contractor’s employees. The Contractor shall name Owner and DIALOG as additional
insureds on the Contractor’s general liability policy. The Contractor shall also procure contractual liability coverage
sufficient to cover the defense and indemnity obligations being assumed and provide evidence of this coverage to
all indemnified parties. It is intended that this limitation apply to any and all liability or cause of action however
alleged or arising, unless otherwise prohibited by law.
The Owner acknowledges that either DIALOG or the Owner may engage consultants on behalf of and for the benefit
and convenience of the Owner; and agrees that DIALOG shall not be liable to the Owner, in contract or in tort, for
the acts, omissions or errors of such consultants whether retained by DIALOG or the Owner.
Indemnity
DIALOG and the Owner shall each indemnify (but not defend) and hold harmless the other from and against all
claims by third parties that arise out of, or are attributable in any respect to their involvement as parties to this
contract, but only the extent that such claims are caused by negligent errors, or negligent omissions of the party
from whom indemnification is sought or a negligent breach of this contract by the party from whom indemnification
is sought. Each party’s indemnification responsibility to the other party shall be limited in accordance with that
party’s respective share of contributory fault as determined in a binding dispute proceeding. This indemnification
shall survive this contract. In any event, DIALOG shall not, in any circumstances, be liable for any consequential
loss or damage including but not limited to loss of use, loss of profit, loss of business, loss of income, loss of
reputation and any other consequential damage, howsoever caused. DIALOG shall not be responsible for the
actions of others that are contrary to or inconsistent with DIALOG’s directions or documentation.
In no event shall the officers, directors, owners or employees of DIALOG be personally liable for any obligation
under this Agreement, for any alleged breach of this Agreement, for any direct, indirect, incidental or consequential
losses or damage of any kind or nature whatsoever. The Parties agree that the sole and exclusive remedy by all
Parties for any and all obligations and claims shall be against the contracting entities and not against any owner,
shareholder, officer, director or employee. Owner expressly waives any applicable statute or regulation to the
contrary. The Owner shall not commence any claim or proceeding in contract, tort, breach of statutory duty or
otherwise against any current or former employee, shareholder, owner, officer or director of DIALOG arising out of
acts, omissions or errors of such person pursuant to this contract.
Mutual Waiver of Consequential Damages
Neither Party shall be liable to the other Party for any indirect, punitive or consequential losses, including but not
limited to loss of revenue, loss of profit or loss of opportunity allegedly suffered by the claiming Party, whether
arising in contract, tort (including negligence) or under any other theory of law.
Nothing in this agreement shall be construed as limiting, in any way, the ability of either party to maintain claims
for contribution and indemnity against the other party for claims or actions advanced by others .
Standard of Care
DIALOG will perform the services to the Standard of Care ordinarily exercised by other members of the profession
under similar circumstances, at the same time and in the same or a similar locale.
DIALOG shall be entitled to rely upon product information published by manufacturers and shall not be held liable
for relying on information or representation which it reasonably believes to be accurate.
DIALOG shall not:
i. be required to make exhaustive or continuous on-site reviews
ii. be responsible for acts or omissions of the contractor, subcontractors, suppliers or any other persons
performing any of the Work, or for failure of any of them to carry out the Work in accordance with the contract
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documents
iii. have control, charge, or supervision over, or responsibility for, construction means, methods, techniques,
sequences, or procedures, or for safety precautions and programs required in connection with the Work
iv. be responsible for design work shown on documents prepared by others unless specifically identified and
certified by DIALOG
v. be responsible for any and all matters arising from mold, mildew or other fungus substances
vi. be responsible for existing facilities and property other than as specifically included in the specific scope of the
project stated in the Agreement
vii. be responsible for technology failures beyond its control.
viii. be responsible for breach of express or implied warranties, and DIALOG offers no such warranties in the
performance of its services pursuant to this Agreement.
Toxic or Hazardous Substances
DIALOG is not responsible for the identification, reporting, analysis, evaluation, presence, handling, removal or
disposal of Toxic or Hazardous Substances at or adjacent to the place of work; or for the exposure of persons,
property or the environment to Toxic or Hazardous Substances at or adjacent to the place of work. The Owner will
have the duty to inform DIALOG of the presence, or suspected presence, of asbestos, mold or any other Toxic or
Hazardous Substances associated with the work at such time as the Owner becomes aware of any such actual or
suspected presence. DIALOG does not prepare Toxic or Hazardous Material Abatement specifications. Both Parties
acknowledge that DIALOG’s scope of services does not include any services related to the presence of any Toxic or
Hazardous Substances. In the event DIALOG or any other party encounters any Toxic or Hazardous Substances, or
should it become known to DIALOG that such materials may be present on or about the jobsite or any adjacent
areas that may affect the performance of DIALOG’s services, DIALOG may, at its option and without liability for
direct, consequential or any other damages, suspend performance of its services under this Agreement until the
Owner retains appropriate consultants or contractors to identify and abate or remove the Toxic or Hazardous
Substances and warrants that the jobsite is in full compliance with all applicable laws and regulations. The Owner
shall have the duty to promptly retain a qualified expert to safely remove, encapsulate or satisfy any and all
regulatory agency's requirements for the resolution of such asbestos or other Toxic or Hazardous Substances. To
the fullest extent permitted by law, the Owner shall defend, indemnify and hold harmless DIALOG and its
consultants and agents and employees of any of them from and against claims, damages, losses and expenses,
including but not limited to attorney’s fees and defense costs, arising out of, or resulting from, or in any way
connected with the detection, presence, handling, removal, abatement, or disposal of any Toxic or Hazardous
Substances that exist on, about or adjacent to the Project site, including without limitation the performance of the
work in an area affected by asbestos, mold or another Toxic or Hazardous Substances that have not been rendered
harmless, regardless of whether or not such claim, damage, loss or expense is caused in part by a party
indemnified hereunder. Such obligation shall not be construed to negate, abridge, or reduce other rights or
obligations of indemnity which would otherwise exist as to a Party or person.
Termination
Unless otherwise stated in the attached Agreement, the services of DIALOG terminate one year after certification of
Substantial Performance of the Work. This Agreement may be cancelled at any time, by either party, upon one
week’s written notice. All fees and reimbursable expenses for work completed to the date of termination, as well as
termination expenses incurred by DIALOG, shall be paid by the Owner.
If the Owner fails to make payment to DIALOG in accordance with the payment terms herein, this shall constitute a
material breach of this Agreement and shall be cause for suspension or termination of this Agreement by DIALOG.
If DIALOG’S services are suspended for more than ninety (90) days, consecutive or in aggregate, DIALOG may
terminate this Agreement.
Dispute Resolution
In an effort to resolve any conflicts that arise during the design or construction of the project or following the
completion of the project, the Owner and DIALOG agree to use all reasonable efforts to resolve such disputes
between themselves.
The Owner and DIALOG further agree that all disputes between them arising out of or relating to this Agreement
shall be submitted to nonbinding mediation unless the parties mutually agree otherwise. The Party seeking to
initiate mediation shall do so by submitting a formal, written request to the other Party to this Agreement. The
Parties shall share equally in the mediator’s fees and costs and bear their own attorneys’ fees, expert fees, and
costs. This section shall survive completion or termination of this Agreement, but under no circumstances shall
either Party call for mediation of any claim or dispute arising out of this Agreement after such period of time as
would normally bar the initiation of legal proceedings to litigate such claim or dispute under the applicable law. The
Parties further agree that either Party may, at their discretion, attend the mediation remotely by videoconference
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or other reasonable means, regardless of whether there is a health pandemic, epidemic or a stay-at-home order or
recommendation in place.
If the Parties do not resolve a claim, dispute or matter in question through mediation, the method of binding
dispute resolution shall be litigation in a court of competent jurisdiction in the county in which the Project is
located. Each Party will bear its own attorneys’ fees, expert fees, and costs incurred in any such binding dispute
proceeding.
Governing Laws and Assignment
This Agreement shall be governed by the laws of the State of California. Neither the Owner nor DIALOG shall
assign their obligations without the written consent of the other. Such consent shall not be unreasonably withheld.
General Provisions
Architects are licensed and regulated by the California Architects Board located at 2420 Del Paso Rd, Suite 105,
Sacramento, CA 95834.
Advertising. The Owner grants permission to DIALOG to obtain photographs of the completed Project for
DIALOG’s marketing needs, and DIALOG may include reference to and photographs from the Project on its website
and in its marketing materials and place DIALOG’s signage upon the Project site during construction.
Delay. The Owner agrees that DIALOG is not responsible for any claims, damages, fees or costs arising directly or
indirectly from any delays for causes beyond DIALOG’s control. For purposes of this Agreement, such causes
include but are not limited to, strikes or other disputes; severe weather disruptions or other natural disasters;
fires, riots, wars, armed conflicts, or other emergencies or acts of God; failure of any government agency to act in
a timely manner; failure of performances by the Owner or the Owner’s contractors or consultants; discovery of any
hazardous substances or differing site conditions; or health pandemics or epidemics such as COVID-19 or later
waves or variants of COVID-19. In addition, if the delays resulting from any such causes increase the cost or time
required by DIALOG to perform its services in an orderly and efficient manner, DIALOG shall be entitled to an
equitable adjustment of schedule and additional compensation.
Certifications. DIALOG shall not be required to issue certificates which extend its liability beyond that undertaken
under this Agreement. Legal Certificates requested of DIALOG which are not part of the building permit will become
an Additional Service. All such certifications shall be considered as “Declarations,” not Certifications. DIALOG
reserves the right to change or negotiate any language that would alter DIALOG’s risks, or cost or availability of
professional liability insurance.
Independent Contractor. DIALOG shall have the status of an independent contractor, not that of an agent or
employee. DIALOG shall be solely responsible for the compensation, benefits, contributions and taxes, if any, of its
employees, and agents.
Headings/Titles. The section headings used in this Agreement are intended principally for convenience and shall
not be used in interpreting this Agreement or in determining any of the rights or obligations of the parties to this
Agreement.
Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of DIALOG and
Owner and their successors and assigns, but neither DIALOG nor Owner may assign its obligations or delegate its
duties under this Agreement (including, but not limited to, monies that are due or monies that may be due)
without the written consent of the other, which consent shall not be unreasonably withheld.
No Third-Party Beneficiaries. Nothing contained in this Agreement shall create a contractual relationship with or
a cause of action in favor or a third party against either the Owner or DIALOG. DIALOG’s services under this
Agreement are being performed solely for the Owner’s benefit, and no other party or entity shall have any claim
against DIALOG because of this Agreement or the performance or nonperformance of services hereunder. The
Owner and DIALOG agree to require a similar provision in all contracts with contractors, subcontractors,
subconsultants, vendors and other entities involved in this Project to carry out the intent of this provision.
Severability. In the event any of the provisions of these Terms and Conditions should be found to be
unenforceable or invalidated, it shall be stricken and the remaining provisions shall be enforceable.
Entire Agreement. The signing of this Agreement by the Owner constitutes acceptance of the terms and
conditions of this Agreement. This Agreement constitutes the entire understanding of the Parties, supersede all
prior negotiations, representations, or written or oral agreements, there are no representations made other than as
set forth herein. This Agreement may be modified or amended only in writing and where such written modifications
or amendments are signed by both Owner and DIALOG.
Approval Authority. Neither party will be bound by this Agreement unless signed by an authorized representative
of the party.
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DIALOG® HOURLY RATES
Effective January 1, 2025
Partner / Senior Management Team $355.00/hour
Principal Associate $325.00/hour
Associate $295.00/hour
Project Manager Senior $295.00/hour
Project Manager Senior Intermediate $265.00/hour
Project Manager Intermediate $225.00/hour
ARCHITECTURAL
Senior $265.00/hour
Senior Intermediate $225.00/hour
Intermediate $185.00/hour
Junior $160.00/hour
INTERIOR DESIGN
Interior Design Lead $345.00/hour
Senior $210.00/hour
Senior Intermediate $180.00/hour
Intermediate $170.00/hour
Junior $145.00/hour
SUSTAINABLE DESIGN
Senior $265.00/hour
Senior Intermediate $215.00/hour
Intermediate $195.00/hour
Junior $160.00/hour
PLANNING / URBAN DESIGN
Senior Planner / Urban Designer $230.00/hour
Senior Intermediate Planner / Urban Designer $200.00/hour
Intermediate Planner / Urban Designer $180.00/hour
Junior Planner / Urban Designer $145.00/hour
TECHNOLOGIST (all categories)
Senior $225.00/hour
Senior Intermediate $195.00/hour
Intermediate $180.00/hour
Junior $145.00/hour
CONTRACT ADMINISTRATION
Senior $255.00/hour
Senior Intermediate $215.00/hour
Intermediate $195.00/hour
Junior $140.00/hour
SPECIFICATIONS
Senior Specification Writer $255.00/hour
Senior Intermediate Specification Writer $195.00/hour
Intermediate Specification Writer $180.00/hour
Junior Specification Writer $145.00/hour
ADMINISTRATION
Senior Administration $175.00/hour
Senior Intermediate Administration $155.00/hour
Intermediate Administration $135.00/hour
Junior Administration $115.00/hour
STUDENT (all categories) $135.00/hour
The Schedule of Hourly Rates will be updated from time to time. Unless otherwise stipulated, year-over-year increases for multi-year
agreements will be calculated on a Cost Price Index (CPI) basis.
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Landscape Structural Mechanical
Fire Sprinker
Criteria Electrical Telecom/AV TOTAL NOTES
DIALOG
DILLINGHAM &
ASSOCIATES ZFA LITZENBERGER LITZENBERGER WKM Inc.Interface
Principal in
Charge
Interior Design
Lead Project Manager Job Captain Base Scope
Fiber Backbone
Interconnect
Hourly Rate $ 355 $ 315 $ 225 $ 185
Task Activities
Design Documentation
June 2025 to August 2026
1.0 PREDESIGN AND INVESTIGATION 3,900.00$ 1,200.00$
- Project coordination 4 4
2.0 SCHEMATIC DESIGN 10,700.00$ 2,000.00$
- Project coordination 4 4
3.0 DESIGN DEVELOPMENT 25,000.00$ 6,500.00$
- Project coordination 6 4
Sub-Total Effort 0 0 14 12
Sub-Total Cost -$ -$ 3,150$ 2,220$
Sub-Total Cost By Discipline $ - $ - $ - $ - $ - $ 39,600 $ 9,700
4.0 DESIGN RESTART/VALUE ENGINEERING 2,640.00$ 3,000.00$ 800.00$ 500.00$ 3,000.00$
Restart DD document review and project restart 2 2 8 4
Value Engineering
- Kick off meeting 2 2 2 2
- VE design list generation and scope itemization 2 1 6 12
- Cost Estimator coordination 2 0 2 0
VE scope meeting and summary 2 1 4 4
Generate confirmed DD package 1 1 4 16
Update project schedule 0.5 0 2 0
Plannin Review Preparation, Submittal, and Comment coordination
(Submittal by the City)0.5 0 4 16 2,880.00$
Coordinate Utility Applications
Application with exception to
the electrical to be done by
the City.
- Electrical Service Upgrade 0 0 2 0 4,500.00$
- Sanitary Sewer (N/A, existing assumed to be ok)0 0 0 0
- Storm Water (N/A, existing assumed to be ok)0 0 0 0
- Gas (N/A due to electrification goal)0 0 0 0
- Domestic Water (N/A, existing assume to be ok)0 0 0 0
- Irrigation (N/A, existing assume to be ok)0 0 0 0
- Fire Water (Application by the city. Info to be furnished by the
Design team)0 0 2 0
- Data (City to lead based on info furnished by the team)0 0 1 0
- Telephone (City to lead based on info furnished by the team)0 0 1 0
Coordinate and integrate wayfinding and art strategies 0.5 2 4 6
Coordinate probable construction cost estimates with an estimator 2 0 2 0
CMO/Council Presentation material - not included 0 0 0 0
Attend CMO/Council meeting in person 0 0 0 0 Excluded per discussion.
Sub-Total Effort 14.5 9 44 60
Sub-Total Cost 5,148$ 2,835$ 9,900$ 11,100$
Sub-Total Cost By Discipline $ 5,520 $ 3,000 $ 800 $ 500 $ 7,500 $ - $ - $ 28,983
46,303$
54,670$
PROJECT BUDGET WORKSHEET
CITY OF CUPERTINO CITY HALL ANNEX DESIGN CONTINUATION
Architectural
$ 5,370
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Landscape Structural Mechanical
Fire Sprinker
Criteria Electrical Telecom/AV TOTAL NOTES
DIALOG
DILLINGHAM &
ASSOCIATES ZFA LITZENBERGER LITZENBERGER WKM Inc.Interface
Principal in
Charge
Interior Design
Lead Project Manager Job Captain Base Scope
Fiber Backbone
Interconnect
Hourly Rate $ 355 $ 315 $ 225 $ 185
PROJECT BUDGET WORKSHEET
CITY OF CUPERTINO CITY HALL ANNEX DESIGN CONTINUATION
Architectural
5.0 CONSTRUCTION DOCUMENTS 13,230$ 25,000$ 10,000$ -$ 11,800$ 34,000$ 8,450$
Prepare and Submit 95% Design Plans and Specifications
- Code Plans 0 0 0.5 1
- Site Plan including path of travel diagram 0 0 1 2
- Plans 0 0 8 8
- Reflected ceiling plans 0 0 4 4
- Sections 0 0 8 8
- Exterior Elevations 1 0 4 4
- Interior Elevations 1 2 8 8
- Schedules 8 2 16 10
- Prepare 3D Color Rendering of the Building, including significant site
elements - 2 views 0 0 0 0
Original proposal included 4
views. Updated to 2 per
discussions.
- Complete details 4 2 16 28
Incorporate agreed Sustainability and Energy Efficiency System Design
Implementation. Energy modeling is excluded.1 4 4 8
FF&E Bid Package and Coordination 0.5 8 2 8
Final Specification 4 0.5 14 0
Coordinate probable construction cost estimates with an estimator 2 0 2 0
QA/QC 16 2 8 0
Consultant coordination 0.5 0 6 4
Prepare and submit 95% CD 0.5 0.5 4 6
Follow up with utility application
- Electrical Service Upgrade 0 0 1 0
Utility application follow up
as additional line item.
- Fire Water 0 0 0 0
- Data (City to lead based on info furnished by the team)0 0 1 0
- Telephone (City to lead based on info furnished by the team)0 0 0 0
Solar design criteria 4,000$
Respond to all comments including constructability review and
integrate where appropriate.1 0 8 16
Prepare and submit 100% CD 1 1 4 8
Final LEED Scorecard (not anticipated)0 0 0 0 Excluded per discussion.
Update Sustainability Strategy Implementation Plan (Basic Code
Commissioning only. No enhanced commissioning anticipated)0 0 8 8
Commissioning plan by the
commissioning agent.
Attend and participate in the review meetings with City Staff and
Stake holders. Document design review and decisions. (3 meetings)4 2 9 2
Sub-Total Effort 44.5 24 136.5 133
Sub-Total Cost 15,798$ 7,560$ 30,713$ 24,605$
Sub-Total Cost By Discipline $ 13,230 $ 25,000 $ 10,000 $ - $ 15,800 $ 34,000 $ 8,450 $ 78,675
185,155$
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Landscape Structural Mechanical
Fire Sprinker
Criteria Electrical Telecom/AV TOTAL NOTES
DIALOG
DILLINGHAM &
ASSOCIATES ZFA LITZENBERGER LITZENBERGER WKM Inc.Interface
Principal in
Charge
Interior Design
Lead Project Manager Job Captain Base Scope
Fiber Backbone
Interconnect
Hourly Rate $ 355 $ 315 $ 225 $ 185
PROJECT BUDGET WORKSHEET
CITY OF CUPERTINO CITY HALL ANNEX DESIGN CONTINUATION
Architectural
6.0 PERMITTING 2160 8,000$ 1,200$ 3,000$ 1,000$
Coordinate Building Permit Submittal by the team 1 0 4 8
Update documents per city comments 2 0 12 24
Sub-Total Effort 3 0 16 32
Sub-Total Cost 1,065$ -$ 3,600$ 5,920$
Sub-Total Cost By Discipline $ 2,160 $ 8,000 $ 1,200 $ - $ - $ 3,000 $ 1,000
7.0 BIDDING 1,000$ 2,500$ 600$
Prepare final approved bid package for the City's use in obtaining bid 1 0 4 8
Prepare FF&E bid package for City's use in obtaining bid 0 2 6 6
Provide prompt clarifications and responses to bidders on
construction documents.2 1 8 6
Prepare addenda and drawing revisions 1 1 4 8
Attend Pre-bid walks (one each for construction and furniture)3 0 3 0
Review Bids 1 0.5 2 0
Sub-Total Effort 8 4.5 27 28
Sub-Total Cost 2,840$ 1,418$ 6,075$ 5,180$
Sub-Total Cost By Discipline $ - $ 1,000 $ - $ - $ - $ 2,500 $ 600
Construction Administration
Six months anticipated
8.0 CONSTRUCTION ADMINISTRATION (6 months anticipated)6,280$ 16,000$ 2,000$ -$ 5,000$ 14,000$ 5,500$
Preparation of Proposal Request and Change Order Documents 2 0 10 14
Evaluation of Change Order Proposals 4 0 10 0
Prepare Clarifications to Construction Documents via RFIs 2 2 8 16
Prepare Architect's Supplemental Instruction (ASI) if necessary 4 1 8 16
Review and approve submittals 2 0.5 16 12
Maintain submittal, RFI, Proposal Request, and Construction Change
Logs 0 0 8 8
Attend and particiapte OAC meetings, document observations, and
provide meeting notes (Weekly OAC)10 0 80 12
Attend final walk through inspections and develop/prepare punch lists 2 0 6 2
Participate in back punch walk (1 time)0 0 4 2
Review of closeout documents such as as-built, O&M Manuals, final
reports, commissioning results, & ETC 0 0 4 4
Coordinate with contractor and complete
Sustainability/commissioning certification 0.5 0 4 0
Prepare as-built drawings from contractor's redlines and provide pdf
files 0.5 0 4 8
Coordinate with other consultants and contractors 2 0 8 4
Sub-Total Effort 29 3.5 170 98
Sub-Total Cost 10,295$ 1,103$ 38,250$ 18,130$ 6,280$ 16,000$ 2,000$ -$ 5,000$ 14,000$ 5,500$
Sub-Total Cost By Discipline $ 6,280 $ 16,000 $ 2,000 $ - $ 5,000 $ 14,000 $ 5,500
19,613$
116,558$
$ 15,513
$ 67,778
$ 10,585
25,945$
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Landscape Structural Mechanical
Fire Sprinker
Criteria Electrical Telecom/AV TOTAL NOTES
DIALOG
DILLINGHAM &
ASSOCIATES ZFA LITZENBERGER LITZENBERGER WKM Inc.Interface
Principal in
Charge
Interior Design
Lead Project Manager Job Captain Base Scope
Fiber Backbone
Interconnect
Hourly Rate $ 355 $ 315 $ 225 $ 185
PROJECT BUDGET WORKSHEET
CITY OF CUPERTINO CITY HALL ANNEX DESIGN CONTINUATION
Architectural
Total Cost By Discipline $ 27,190 $ 53,000 $ 14,000 $ 500 $ 28,300 $ 93,100 $ 25,250 $448,243
448,243$
448,243$
Reimbursement Costs NTE Cost plus 10%$10,000
$ 206,903
TOTAL FEE
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CITY OF CUPERTINO
Agenda Item
Subject:Conditionally Accept the Stevens Creek Boulevard Corridor Vision Study
Adopt Resolution No. 25-080 conditionally accepting the Stevens Creek Boulevard Corridor Vision Study,
requiring the following conditions be met before supporting the recommended implementation actions of the
long-term, high-capacity transit project:
1. Prepare a comprehensive regional travel demand and needs analysis.
2. Complete a cost-benefit analysis, including local fiscal impacts for any high-capacity transit
proposal.
3. Asses future transportation technologies and their compatibility with proposed improvements
along the corridor (e.g., autonomous vehicles and microtransit).
4. Preserve, to the maximum extent feasible, Cupertino's existing investments along the corridor.
5. City Council review and approval of any implementation steps involving infrastructure or land
use changes within Cupertino City limits.
CITY OF CUPERTINO Printed on 9/11/2025Page 1 of 1
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CITY COUNCIL STAFF REPORT
Meeting: September 16, 2025
Subject
Conditionally Accept the Stevens Creek Boulevard Corridor Vision Study
Recommended Action
Adopt Resolution No. 25-xxx conditionally accepting the Stevens Creek Boulevard
Corridor Vision Study, requiring the following conditions be met before supporting the
recommended implementation actions of the long-term, high-capacity transit project:
1. Prepare a comprehensive regional travel demand and needs analysis.
2. Complete a cost-benefit analysis, including local fiscal impacts for any high-
capacity transit proposal.
3. Assess future transportation technologies and their compatibility with proposed
improvements along the corridor (e.g., autonomous vehicles and microtransit).
4. Preserve, to the maximum extent feasible, Cupertino's existing investments along
the corridor.
5. City Council review and approval of any implementation steps involving
infrastructure or land use changes within Cupertino City limits.
Discussion
At its meeting on September 3, 2025, the City Council considered the acceptance of the
Stevens Creek Boulevard Corridor Vision Study, a multi-agency planning document
developed jointly by Cupertino, Santa Clara, San José, Santa Clara County, and the
Valley Transportation Authority. The Council’s consideration followed earlier review
from the Cupertino Bicycle Pedestrian Commission and the Planning Commission, both
of which had recommended that Council accept the Study with qualifications that
emphasized the City’s decision-making authority, the need for fiscal responsibility, and
other key points outlined in the September 3 Staff Report (Attachment C).
Council was clear that Cupertino’s support for future implementation will depend on a
set of key points. These include the completion of a comprehensive regional travel
demand and needs analysis, a cost-benefit evaluation addressing local fiscal impacts,
review of emerging transportation technologies such as autonomous vehicles and
microtransit, recognition of the City’s transit network, and preservation of Cupertino’s
existing corridor infrastructure. Additionally, Council emphasized that any steps
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involving infrastructure or land use changes must return to the Council for full City
Council review and approval.
Following this discussion, the Council adopted a motion directing staff to return to the
City Council with a revised Resolution that integrates these points with the Mayor’s
draft resolution.
Sustainability Impact
No sustainability impact.
Fiscal Impact
There is no fiscal impact from accepting the Study.
City Work Program (CWP) Item/Description
None
Council Goal:
N/A
California Environmental Quality Act (CEQA)
The project is not subject to CEQA.
_____________________________________
Prepared by: Matthew Schroeder, Senior Transportation Planner
Reviewed by: David Stillman, Transportation Manager
Chad Mosley, Director of Public Works
Floy Andrews, Interim City Attorney
Approved for Submission by: Tina Kapoor, Interim City Manager
Attachments:
A – Stevens Creek Boulevard Corridor Vision Study
B – Draft Resolution
C – Staff Report from September 3, 2025, Council Meeting
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Prepared by Iteris, Inc. and Winter Consulting
December 2024
Stevens Creek Boulevard Corridor
VISION STUDY
SUMMARY OF ANALYSIS RESULTS
May 7, 2024
V I S I O N
Stevens Creek
Boulevard Corridor
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STEVENS CREEK BOULEVARD VISION STUDY | i
ACKNOWLEGEMENTS
Stevens Creek Boulevard Corridor Vision Study Corridor Steering
Committee
Vice Mayor Rosemary Kamei, City of San José (Chair)
Supervisor Cindy Chavez, Santa Clara County (Vice Chair)
Supervisor Susan Ellenberg, Santa Clara County
Councilmember Hung Wei, City of Cupertino
Vice Mayor Kitty Moore, City of Cupertino
Council Member Dev Davis, City of San José
Mayor Lisa Gillmor, City of Santa Clara
Board Member Margaret Abe-Koga, Santa Clara Valley Transportation Authority
(VTA) Board
Stevens Creek Boulevard Corridor Vision Study Working Group
John Sighamony, VTA
Tamiko Percell, VTA
David Stillman, City of Cupertino
Matt Shroeder, City of Cupertino
Chris Corrao, City of Cupertino
Ramses Madou, City of San José
David Gomez, City of San José
Jamie Sidhu, City of San José
Aaron Zeelig, City of San José
Natasha Opfell, City of San José
Wilson Tam, City of San José
Raania Mohsen, City of San José
Alex Dersh, City of San José, District 1
Michael Liw, City of Santa Clara
Nicole He, City of Santa Clara
Lesley Xavier, City of Santa Clara
Steve Chan, City of Santa Clara
Reena Brilliot, City of Santa Clara
Ben Aghegnehu, County of Santa Clara
The Study was initiated through the hard work of the previous
Stevens Creek Corridor Boulevard Steering Committee which
included
Vice Mayor Chappie Jones, City of San José (previous Chair)
Council Member Dev Davis, City of San José
Council Member Elect, Rosemary Kamei, City of San José
Mayor Darcy Paul, City of Cupertino
Council Member Kitty Moore, City of Cupertino
Mayor Lisa Gillmor, City of Santa Clara
Council Member Anthony Becker, City of Santa Clara
Council Member Teresa O’Neill, City of Santa Clara
Supervisor Susan Ellenberg, Santa Clara County
Supervisor Cindy Chavez, Santa Clara County
Stevens Creek Boulevard Corridor Vision Study Community
Advisory Group
Ofisa Pati, Asian Americans for Community Involvement (AACI)
Maria Ines Ortega, Cadillac Winchester Neighborhood Association
Bob Levy, City of San José District Neighborhood Leadership Group
Sheng-Ming Egan, Cupertino 4 All
Seema Lindskog, Walk Bike Cupertino
Shyam “Sean” Panchal, Cupertino Chamber of Commerce
Pam Grey, De Anza College Administration
Manny DaSilva, DeAnza College
Harry Neil, De Anza College Student
Perry Penvenne, Santa Clara Bicycle and Pedestrian Advisory Committee
Tracie Johnson, South of Forest Avenue Neighborhood Association
Cindy Baldenazi, South of Forest Neighborhood Association
Jennifer Shearin, Walk Bike Cupertino
Kirk Vartan, Local Business Owner on Corridor
Chris Giangreco, Winchester Orchard Neighborhood Association
We want to send a special thank you for all who participated in the project through online, webinars, surveys, interviews and pop-up events.
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TABLE OF CONTENTS
Corridor Vision ............................................................................................................................................................................ 1
Vision Statement ........................................................................................................................................................................................... 2
Values and Guiding Principles ........................................................................................................................................................................ 2
Implementation Planning Process ................................................................................................................................................ 4
Engagement .................................................................................................................................................................................................. 4
Implementation Plan ................................................................................................................................................................... 5
1. Corridor Identity and Maintenance ......................................................................................................................................................... 6
2. Bus Transit Speed, Reliability, and Experience ........................................................................................................................................ 9
3. Corridor Walking and Biking Infrastructure ........................................................................................................................................... 12
4. Walking and Biking Network Connections ............................................................................................................................................ 15
5. Crossings ........................................................................................................................................................................................... 16
6. Separated, High-Capacity Transit ........................................................................................................................................................ 19
7. Implementation Action Summary ........................................................................................................................................................ 23
Tables
Table 1: Corridor On-Street Parking Utilization ....................................................................................................................................................................... 8
Table 2: Current and Planned Corridor Area Bicycle Facilities (in Miles) ................................................................................................................................. 15
Table 3: Recommended Corridor Identity and Maintenance Implementation Actions ............................................................................................................. 23
Table 4: Recommended Bus Speed, Reliability, and Experience Implementation Actions ....................................................................................................... 24
Table 5: Capital Project Components and Cost Estimate Range ........................................................................................................................................... 24
Table 6: Recommended Corridor Walking and Biking Infrastructure Implementation Actions ................................................................................................. 26
Table 7: Physically Protected Bicycle Lane Projects to Compete Corridor ............................................................................................................................. 27
Table 8: Recommended Walking and Biking Network Connections Implementation Actions .................................................................................................. 28
Table 9: Recommended Corridor Crossings Recommended Implementation Actions ............................................................................................................ 29
Table 10: Recommended Separated, High-Capacity Recommended Implementation Actions ................................................................................................ 30
Table 11: Preliminary Estimate for Capital Cost of Separated, High-Capacity Transit Systems ................................................................................................ 31
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Figures
Figure 1: The Stevens Creek Boulevard Corridor Vision Study Area .......................................................................................................................................... 1
Figure 2: Rendering of Before and After Example of Potential High-Capacity, Separated Transit in the Corridor ......................................................................... 2
Figure 3: An Aerial View of the Corridor Looking West ............................................................................................................................................................. 3
Figure 4: Incremental Actions to Reach the Corridor Vision .................................................................................................................................................... 5
Figure 5: Historic Signs in the Corridor .................................................................................................................................................................................. 6
Figure 6: Wayfinding Signage at Meridian ............................................................................................................................................................................... 6
Figure 8: Corridor Maintenance and Identity Programs ........................................................................................................................................................... 7
Figure 7: Slow Speed Public Education on Stevens Creek Boulevard in San José ...................................................................................................................... 7
Figure 9: Rapid 523 Stop Enhancements at De Anza Boulevard ............................................................................................................................................... 9
Figure 10: Traffic Signals in the Corridor by Operating Agency ............................................................................................................................................... 10
Figure 11: Bicycle Lane Protection Options ......................................................................................................................................................................... 12
Figure 12: Concept of Physically Separated Bicycle Lanes, Shade Trees and Bus Island on Corridor ....................................................................................... 13
Figure 13: Corridor Areas with Right-of-Way Constraints for Sidewalk and Bicycle Lane Implementation ................................................................................ 13
Figure 14 Existing Bicycle Network in the Corridor Area ........................................................................................................................................................ 15
Figure 15: Planned Bicycle Network in the Corridor Area ...................................................................................................................................................... 15
Figure 16: Protected Crossing on McClellan Road in Cupertino ............................................................................................................................................ 17
Figure 17: Crossing Stevens Creek Boulevard Between Valley Fair and Santana Row ............................................................................................................. 18
Figure 18: Conceptual High-Capacity, Separated Transit Alignment and Stations in the Corridor ............................................................................................ 19
Figure 19: Conceptual Graphic of Before and After Implementation of Elevated High-Capacity Transit System, West of I-280 .................................................. 21
Figure 20: Conceptual Graphic of Before and After Implementation of Elevated High-Capacity Transit System, West of Winchester Boulevard ......................... 22
Appendices
A. Engagement Summary and Tracker
B. Transit Alternatives Analysis
C. Transit Signal Operations
D. Planned Conditions
E. Parking Survey
F. Conditions Report
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CORRIDOR VISION
The nine-mile Stevens Creek Boulevard/West San Carlos Street corridor
(Corridor) from Foothill Boulevard to Diridon Station is vital to Santa Clara
Valley. The Corridor currently serves 100,000 residents and 80,000 jobs within
½ mile of the roadway. By 2040, these populations are expected to increase to
120,000 residents and 100,000 jobs.
• One-third of corridor residents are under 18 years old, forecast to rise to
over 40 percent by 2040
• Almost 20 percent of corridor residents have an annual household
income under $50,000.
• 65 percent of households speak languages other than English and over
30 percent have low English proficiency.
• 7.5 percent have a disability
• 5.5 percent live in households without an automobile
The Cities of Cupertino, Santa Clara, and San José, Santa Clara County, and the
Santa Clara Valley Transportation Authority (VTA)—the local government
agencies responsible for transportation in the Stevens Creek Boulevard
Corridor—are committed to continuous investment for pedestrians, cyclists,
transit users, and drivers. We recognize that to unlock the corridor's full
potential, it is essential to have a shared vision for long-term transportation
goals.
Figure 1: The Stevens Creek Boulevard Corridor Vision Study Area
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Recognizing the need for a unified approach, the Cities, County, and
VTA partnered to develop this Vision Statement. This Vision will
guide the future of the corridor, ensuring cohesive planning and the
coordinated management of transportation improvements.
A Steering Committee of elected officials from the participating
agencies, a community advisory group, residents, businesses, and
community groups provided the necessary leadership in a
cooperative planning process to create a strong and sustainable
Vision to guide corridor transportation investments for the next 50
years.
Vision Statement
The Stevens Creek Boulevard Corridor transportation infrastructure
changed little in the past 50 years while the area it serves grew into a
worldwide hub of innovation. Therefore, we envision the
transportation corridor our community deserves to support
continued residential and commercial vibrancy: safe and enjoyable
travel for people of every age, ability, and chosen mode.
Residents, businesses, and visitors would be served by:
• A high-capacity transit system supported by station access
enhancements to connect the Cities of Cupertino, Santa
Clara, and San José from Diridon Station and Downtown San
José to De Anza College within twenty minutes, with
connection to Foothill Boulevard, for reliable travel to local
and regional destinations. Station areas would be well-
maintained and inviting community assets.
• A stress-free and enjoyable walking and bicycling
environment. High-quality pedestrian and bicycle
infrastructure would be prioritized to connect neighborhoods
to the corridor within ½ mile or 20-minute walk of transit
stops.
• Safe and efficient vehicle travel would be accommodated for
connections to neighborhoods, businesses, and
expressways and freeways.
This Vision would be implemented by a continuous, open, and
inclusive evaluation process to promote equitable access and use.
Figure 2: Rendering of Before and After Example of Potential High-
Capacity, Separated Transit in the Corridor
Values and Guiding Principles
The Corridor Vision would be implemented in steps. The committed
shared purpose, vision, and values of the Cities of Cupertino, San
José, and Santa Clara, Santa Clara County, and the Santa Clara
Valley Transportation Authority (VTA) will guide the Vision
implementation process:
Ongoing Collaboration
• Continually engage and collaborate with corridor users and
decision-makers.
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• Incrementally improve access, comfort, speed, and
reliability of transit.
• Embrace technological innovations.
Safety of All Corridor Users
• Eliminate transportation-related fatalities and severe
injuries.
• Allow safe passage for vulnerable road users along and
crossing the corridor.
• Reduce the level of stress and increase the accessibility of
walking and biking,
Create a Sustainable Environment to Prioritize People
• Design for all ages, abilities, and incomes of users.
• Maintain the corridor as a clean and inviting place.
• Provide green space and shade, and support native wildlife
and plants.
• Foster enjoyable public space.
• Support reduction in greenhouse gas emissions from
transportation.
A Transit Corridor
• Increase transit frequency and speed.
• Favor transit travel time over auto travel time in roadway
operations.
• Improve access and comfort of waiting for transit.
• Implement a high-capacity, separated transit service in the
corridor.
Convenience and Connectivity
• Improve the convenience of travel for people.
• Ensure access and connectivity for all travelers through
investment to meet resident and business needs.
• Enhance neighborhood and business access.
Figure 3: An Aerial View of the Corridor Looking West
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IMPLEMENTATION PLANNING PROCESS
The Vision Implementation Plan serves as a framework for actions to achieve a
shared Vision for the Corridor. Implementation will occur incrementally on
separate project development timelines, involving distinct processes and
leadership. Some items will be addressed through routine maintenance or
administrative actions at the agency level, while others necessitate months or
years of design and development, requiring newly identified funding sources
and multijurisdictional cooperation.
Regardless of the specific implementation approach, each component of the
Corridor Vision contributes to the overarching goal of safe and enjoyable travel
for people of all ages, abilities, and chosen modes. The implementation
planning process aligns with the Vision Statement, assessing various options.
Strategies and improvements are drawn from the VTA Community Design and
Transportation Manual, refined to match local City and County specifications
and standards, ensuring alignment with the area’s unique character.
Engagement
The Vision Statement for the Corridor was developed through extensive
community input. Key community needs identified included addressing
excessive vehicle speeds, improving safety, enhancing walkability, and
achieving a better balance of transportation modes. To realize this vision, the
community prioritized improved transit service, complete streets, better
integration with the local community, and enhanced connections within the
Corridor. Implementation efforts focus on key priorities such as upgraded
bicycle lanes, improved streetscape design (including shade trees), transit
infrastructure and service investments, and safer pedestrian crossings.
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IMPLEMENTATION PLAN
The Vision would be implemented by a continuous, open, and
inclusive evaluation process to promote equitable access and
use.
The Vision for the Stevens Creek Boulevard/West San Carlos Street
Corridor will be implemented cooperatively among Corridor
jurisdictions, transportation agencies, and the Corridor residential
and business communities.
Investment in improving the multimodal transportation conditions in
the Corridor should not wait for separated high-capacity transit,
near-term actions can start to improve conditions for today’s users
while creating an environment that better leverages future long-term
investments. The six (6) recommended implementation components
provide a structure to deliver near-term and long-term benefits of
the Corridor Vision are:
Near Term (actions with about a 5-year development period) –
These actions can be implemented in short timeframes with near-
term benefits.
1. Implement corridor identity and maintenance program(s) to
support Corridor businesses and neighborhoods.
2. Improve bus transit speed, reliability, and experience.
3. Implement walking and bicycling infrastructure on the
Stevens Creek Boulevard/West San Carlos Street Corridor
with an emphasis on physically protected bicycle lanes while
maintaining access to driveways.
4. Build out and enhance pedestrian and bicycle network
parallel, across and connecting to the Corridor.
The near-term actions would also include the initiation of project
development and funding for the high-capacity, separated transit
service.
Near to Medium Term (actions with about a 10-year development
period) – These actions require more development time due to their
complexity and cost. Actions within the next five years will initiate
priority projects.
5. Improve intersections and crossings to minimize
inconvenience and maximize safety for all users.
Long Term (actions with at least a 20-year development period) –
The Vision of a separated, high-capacity transit service in the
Corridor will require considerable time, effort and funding from each
Corridor agency. The next step in the project development process
is to secure funding for preliminary engineering and alternatives
analysis, environmental review and the selection of a locally
preferred alternative (LPA).
6. Separate transit from other vehicle operations for high-
capacity transit service.
While individual projects would have their own development
process with rigorous public engagement, the Corridor agencies
should continue their cooperation at the staff and elected official
level to bring the Corridor Vision to reality as shown in Figure 4.
Figure 4: Incremental Actions to Reach the Corridor Vision
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1. Corridor Identity and Maintenance
The Corridor businesses, neighborhoods, civic groups and
government agencies will define a Corridor brand identity(ies) as
a premier regional destination to live, work, and shop. These
groups will also collaborate to maintain the historic resources,
condition of infrastructure and cleanliness of the Corridor.
Transportation infrastructure that complements the community
supports environmental, economic, and social considerations to
create value to the people who live, work, and shop in the Corridor.
Maintenance of an attractive and clean environment to leverage the
unique corridor identity for the enjoyment of residents, workers, and
shoppers requires organization and resources.
Corridor Plans
The City of Cupertino Heart of the City and Monta Vista Specific
Plans, City of Santa Clara Stevens Creek Boulevard Focus area and
City of San José Stevens Creek, Valley Fair/Santana Row, and West
San Carlos Urban Villages each envision as streetscape that
accommodates more walking, biking, rolling and transit activity. The
plans will be implemented through a variety of physical
infrastructure and placemaking development actions consistent
with the character of a multimodal commercial street. VTA’s
Community Design and Transportation Manual further details the
relationship of transportation and public life that inform the
recommendations of the Corridor Vision Implementation.
Historic Preservation of Signs
The Stevens Creek Boulevard and West San Carlos Street Corridor is
home to several vintage and historic signs—predominately in the
googie, mid-century style. Current historic signs in the Corridor
such as the Safeway (former Futurerama Bowl) Sign, Western
Appliance Sign, and the Y Not Sign continue to define a future-
looking aesthetic.
Figure 5: Historic Signs in the Corridor
Transportation Service Signage
The identity of the transportation services and connections of the
Corridor have limited visibility.
Transit identity can take a larger
role in the Corridor’s identity
through wayfinding signage,
real-time transit information,
and better identified transit
stops which allow for better
awareness and utilization of the
Corridor transportation assets.
Wayfinding signage can be used
to direct travelers from the
Corridor to routes which
provide connections across
barriers such as the Cypress
Avenue Bridge over I-280.
Figure 6: Wayfinding Signage at Meridian
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District Management and Maintenance Organizations
Management of public space is usually conducted by municipalities
or adjacent landowners, however in some parts of the Corridor,
business districts and chambers of commerce were formed to
provide business development, clean and maintain public space,
provide beautification, create a civic forum, and sponsor events and
promotions. These organizations include:
• West San Carlos Street Neighborhood Business District
Association
• Winchester Neighborhood Business District
• Cupertino Chamber of Commerce
Figure 8: Corridor Maintenance and Identity Programs
Vehicle Speed Limit
The Corridor speed limit is 35 miles per hour in most locations
except for the segment between Lawrence Expressway and
Harold Avenue which has a speed limit of 40 miles per hour. It
is recommended this segment’s speed limit be reduced to 35
miles per hour for consistency and more appropriate
conditions for bicyclists.
Vehicle Speed Reduction Enforcement and Education
Enforcement of speed limits and traffic safety
education can improve safety and comfort for
residents, workers and visitors to the Corridor. The
physical character of the roadway gives the
impression of a higher-than-posted speed limit of 35
miles per hour (40 miles per hour from Lawrence
Expressway to Harold Avenue). In advance of implementing
infrastructure to actively or passively reduce vehicle speeds,
enforcement can be an effective near-term action to address vehicle
speed in the Corridor. Speeding is the largest primary traffic collision
factor in the Stevens Creek
Boulevard Corridor (30% of
collisions), followed by
related driver factors of
failure to heed traffic signals
or signs (19%), improper
turning (19%), and violations
of vehicle right-of-way (12%).
Deployment of periodic
speed enforcement and
vision zero education
campaigns complement
physical infrastructure
countermeasures to reduce
vehicle speeds.
Figure 7: Slow Speed Public Education on
Stevens Creek Boulevard in San José
On-Street Parking
On-street parking can be an important component of a vibrant
commercial corridor. A significant portion of the Stevens Creek
Boulevard/West San Carlos Street has on-street parking in the Cities
of San José and Santa Clara sections of the roadway. A parking
utilization survey in May 2024 analyzed the use of 1,736 parking
spaces: 885 directly on Stevens Creek Boulevard/West San Carlos
Street, and 851 spaces within 200 feet of the Corridor on adjacent
streets. Parking utilization ranged from 30 percent of spaces to 70
percent of spaces depending on location and time of day. As shown
in Table 1, the highest utilized section on the Corridor was between
Lincoln Avenue and Shasta Avenue and the highest utilized side
streets were in the Saratoga Avenue to Richfield Drive section of the
corridor.
Source: San José Business Improvement District, Discover Santa Clara,
Cupertino Chamber of Commerce
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Table 1: Corridor On-Street Parking Utilization
Overall, on-street parking is well utilized throughout the Corridor,
especially in areas where businesses are on small lots with limited
off-street parking. Preservation of adequate parking is a key
consideration for the overall design of the corridor roadway right-of-
way, however curbside management which includes consideration
of parking turnover, passenger vehicle and transit loading access,
commercial loading, bicycle and pedestrian safety as factors should
be continued practice to maximize access, mobility, and safety. Any
proposed removal of on-street parking in the future should be
studied further in coordination with the adjacent land
uses/properties.
During the course of the study, the use of the median for car hauler
loading and unloading was mentioned as part of the balance of use
in the public right-of-way since alteration of this condition would
push the activity to neighborhood side streets.
Recommended Corridor Identity and Maintenance
Implementation Actions for Consideration by Agencies
• Convene businesses and business groups to explore:
o Joint advertising and branding opportunities.
o Marketing and special events
o Public safety and hospitality
o Small business grants/loans
• Communicate business resources to Corridor businesses
• Coordinate street cleaning and maintenance including
graffiti removal and sidewalk and vegetation maintenance
• Reduce the speed limit to 35 miles per hour from Lawrence
Expressway to Harold Avenue
• Coordinate vehicle speed enforcement and speed education
efforts
• Develop a process for ongoing community input and
engagement for corridor issues through the Stevens Creek
Boulevard Corridor Steering Committee
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2. Bus Transit Speed, Reliability, and
Experience
The Corridor Cities and the County will work with VTA to
implement bus speed, reliability and experience improvements
in the Corridor.
Buses provide the primary transit mode along the Stevens Creek
Boulevard Corridor—the lines serving the corridor are on VTA’s
Frequent Network. The improvement of service speed, reliability,
and experience is the responsibility of VTA and the Cities and County
that own and operate the infrastructure utilized by the bus system.
Since buses in the corridor share the roadway infrastructure with
other vehicles, designing and operating the roadway with transit
vehicles and riders at the forefront can bring better service,
encourage more transit riders, and support affordable and
environmentally friendly transportation.
Buses primarily operate in the outside (3rd) lanes of the Corridor with
a frequency of about every 10 minutes between the 23 and 523
service. More than 80 percent of the bus stops are locations where
the bus stops in the 3rd lane or in a bicycle lane area which blocks
the 3rd lane vehicles behind it during stops. The speed limit of
35mph on Stevens Creek can have safety implications for mixed
lane operations: in 2020 a motorist fatally rear-ended a VTA bus
which was slowing down for a bus stop.
The City of San José General Plan designated the Corridor a Grand
Boulevard where the needs of transit vehicles and riders are given
priority over other modes of travel. In 2022, the City of San José
passed a “Transit First Policy” which further motivates San José to
improve transit operations and access on Grand Boulevards.
There are 89 intersections and 74 bus stops (both directions) along
the Corridor. The Cities of Cupertino and Santa Clara, as well as San
José, partnered with VTA to implement new shelters, seating,
lighting, and associated improvements at VTA Rapid 523 bus stops
in 2018. The Rapid 523 service operates approximately 22 percent
faster than the Local Route 23 service due to stop consolidation, all-
door boarding, and limited signal priority operations. In addition,
through VTA’s Bus Stop Balancing program six eastbound and four
westbound low ridership or redundant stops were removed.
Other transportation services operating in the corridor include the
public Silicon Valley Hopper on-demand shared service in Cupertino
and Santa Clara, private employee buses for large employers, and
private transportation network companies. Efficiency through the
intersections and access to and quality of the bus stops are the
focus of the following bus speed, reliability, and user experience
improvements.
Figure 9: Rapid 523 Stop Enhancements at De Anza Boulevard
Transit Signal Priority
Traffic signals that adjust signal green time based on transit vehicle
proximity currently have limited implementation in the Corridor,
despite corridor-wide infrastructure and technology in place. An
administrative policy for the four agencies operating signals in the
Corridor (the Cities of Cupertino, Santa Clara, and San José and the
County of San José) to cooperate with VTA to implement a corridor-
wide transit signal priority through a centralized system would be
expected to reduce VTA Rapid 523 travel time by 14% and VTA Local
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23/51 service by 12%, saving 5.5 minutes and 5.9 minutes for end to
end trips respectively.
Queue Jump
A designated waiting areas for buses at the front of an intersection
along with leading bus-only green time is referred to as a queue
jump. This treatment would be effective at the San Tomas
Expressway intersection because the intersection is synchronized
north/south to the expressway and therefore could not be a part of
the east/west Corridor transit signal priority. This queue jump
treatment would be expected to save up to 12 seconds per bus trip
through the intersection running east/west or a 0.5% travel time
savings for Corridor end-to-end trips.
Figure 10: Traffic Signals in the Corridor by Operating Agency
Bus Boarding Islands
Bus boarding islands allow in-lane boarding and remove bus stops
from bicycle lanes while providing additional safety protection for
cyclists. Implementation of bus boarding islands reduces the
amount time of buses spend at a stop and would move bus loading
out of bicycle lanes along the Corridor. Full implementation in the
Corridor is expected to reduce VTA Rapid 523 travel time by 2.1%
and VTA Local 23/51 service by 6.1%, saving 50 seconds and 3.1
minutes for end-to-end trips respectively. The higher travel time
savings for local service is due to the higher number of stops in the
Corridor.
Real-Time Information
VTA provides real-time arrival and service alert information through a
mobile app called Transit and at stop digital signage at light rail and
bus rapid transit stations. Provision of this information on digital
signs at stops in the Corridor would be a major improvement to rider
comfort and understanding of vehicle arrival time.
Transit Experience Improvements
VTA and the Corridor municipalities recently made investments in
transit user experience in the corridor through improved shelters,
lighting, seating, accessibility, and bicycle racks on buses. Corridor
municipalities continue to address fixing cracked sidewalks, tripping
hazards, and adding concrete bus pads where asphalt has been
impacted by frequent stopping. There will need to be periodic,
ongoing capital maintenance activities to maintain the stop areas in
a state of good repair.
Curbside Transit/Business Access Lanes
Transit lanes use pavement markings to prioritize buses for
improvement to transit speed and reliability. Curbside bus lanes are
accessible to emergency vehicles and any other vehicle for right-
turns at intersections, driveways, parking maneuvers. Curbside
transit lanes can also enhance the visibility and branding of transit
service, and provide better visibility for vehicles entering and exiting
the roadway from driveways and neighborhood side streets and can
also be signed as Business Access and Transit Lanes. Given the
width of the roadway and predominately three-lane in each direction
configuration, curbside transit lanes could be implemented with
limited change to current on-street parking.
Recommended Bus Speed, Reliability, and Experience
Implementation Actions for Consideration by Agencies
• Complete an administrative policy for the four agencies
operating signals in the Corridor (the Cities of Cupertino,
Santa Clara, and San José and the County of San José) to
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cooperate with VTA to implement a corridor-wide transit
signal priority through a centralized system.
• Design and Transportation Manual (CDT) and VTA’s Speed
and Reliability Program. VTA will develop a speed and
reliability improvement plan for the frequent network routes
of 23, 51, and 523 with a Working Group of Corridor Agencies
where priorities, funding and phased implementation.
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3. Corridor Walking and Biking
Infrastructure
Residents, businesses, and visitors would be served by a stress-
free and enjoyable walking and bicycling environment through
the implementation of protected, buffered, or separated bicycle
facilities the length of the Corridor including protection at
intersections. Where sidewalks are not to current standard, they
will be improved through dedications of new development.
Balancing modes in the Corridor requires additional promotion of
infrastructure for walking and biking. Investment in walking and
bicycling infrastructure supports transit riders by providing easier
and more pleasant stop access.
The streetscape of Stevens Creek Boulevard and West San Carlos
Street has remained largely unchanged in the last 50 years, even as
the communities it serves have grown and diversified. Key
improvements to modernize and transform the roadway into a
valuable community asset include upgrading bicycle facilities,
ensuring sidewalks meet current width standards, and installing and
maintaining shade trees.
Protection for Bicyclists
According to the National Association of City Transportation
Officials (NACTO), protected bicycle lanes should be installed when
vehicles travel at speeds of more than 25 miles per hour on a
consistent basis. Given the speed limit is predominately 35 miles
per hour or higher in the Corridor, the physical separation of bicycle
lanes is prudent for safety and comfort. The City of Cupertino is
currently implementing physically separated bicycle lanes along
Stevens Creek Boulevard, and the Cities of Santa Clara and San José
plan to implement bicycle separation along the Corridor.
Figure 11: Bicycle Lane Protection Options
Physical bicycle lane separation would include clear space and
clear sight lines for vehicles accessing driveways. It may also
include additional safety treatment for vehicle egress/ingress at
driveways.
Buildout Sidewalk Width
While sidewalks are present the entire length of the Corridor, 85
percent of the sidewalks are narrower than the standards within
their respective City. Generally, the sidewalks in the Valley
Fair/Santana Row area and parts of Cupertino are the widest in the
Corridor. The Corridor has several legacy driveways which slope
through the sidewalk area. Each of the Corridor Cities’ current
standards separate the sidewalk area from the driveway apron to
provide for minimal sloping though the pedestrian walking space
which should be implemented as adjacent buildings are developed.
Pedestrian Infrastructure Enhancements
Whether someone is walking to a restaurant, business, or residence
from a parked car or bike, from an adjacent neighborhood, or from a
transit stop, high-quality pedestrian infrastructure is important.
Sidewalk extensions can be used to shorten intersection crossing
distances and improve pedestrian visibility. Median refuge islands
Source: San José Better Bike Plan, City of San José
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are a treatment at physically large, busy signalized intersections
with long crosswalks. These facilities can provide a safe midpoint
for two-stage intersection crossings. Leading pedestrian intervals at
signalized intersections allow pedestrians to cross at intersections
before vehicles are given a green signal and gives pedestrians
priority over turning-vehicles. While conventional street lights are
intended to illuminate the roadway for vehicles, pedestrian-oriented
lighting illuminates sidewalks and crosswalks to enhance the
comfort and safety of walking at night.
Figure 12: Concept of Physically Separated Bicycle Lanes, Shade Trees
and Bus Island on Corridor
Shade Trees
Shade trees are sparse in the Corridor. Only 45 percent of blocks
have any trees present, and only 23 percent of blocks have trees on
both sides of the roadway. Maintenance of a healthy urban forest
and green infrastructure lowers the temperature at ground level,
reduces glare, reduces stormwater run-off, and provides for native
wildlife.
Right-of-Way Constraints
The corridor right-of-way varies block-to-block; however, the
Corridor can be characterized by seven generalized segments by the
types of transportation infrastructure in place:
A. Cupertino two to four lanes
B. Cupertino six lanes
C. San José/Santa Clara six lanes
D. Valley Fair/Santana Row six lanes
E. West San Carlos Street four lane no current bicycle lane
F. West San Carlos Street four lane with bicycle lane
When applying sidewalk, bicycle lane, and vehicle lane standards to
the existing right-of-way, areas with constrained right of way are
indicated in several sections of the corridor as shown in Figure 13.
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While these constraints do not limit the feasibility of implementing
improvements in the current corridor right-of-way, they do indicate
some deviation from standard design may be necessary to meet
mobility goals without impacting adjacent land use.
Corridor Walking and Biking Infrastructure Recommended
Implementation Actions for Consideration by Agencies
• Physically protect/separate/buffer bicycle lanes on Stevens
Creek Boulevard and West San Carlos Street to provide
separation of bicyclists from vehicle while maintaining
access to driveways.
• Widen sidewalk widths consistent with City standards
through dedications by new land use development.
• Plant shade trees on the sides of the Stevens Creek
Boulevard and West San Carlos Street Corridor. This would
be developed within an urban forestry framework with
sustainable funding for tree maintenance.
• Review locations for installation of median refuge islands
• Review the potential for leading pedestrian intervals at
signalized intersections (LPIs).
• Implement pedestrian-oriented lighting when street lighting
is installed or replaced in the corridor.
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4. Walking and Biking Network Connections
Residents, businesses, and visitors would be served by high-
quality pedestrian and bicycle infrastructure prioritized to
connect neighborhoods to the corridor within a 20-minute walk
of transit stops through the implementation of bicycle and
pedestrian plans.
The Vision of the Corridor as a multimodal roadway is to be
supported by strong connections to walking and bicycling networks.
This allows non-motorized travel for access to transit services and
commercial and residential areas.
Each Corridor agency provide improvements to walking and
bicycling infrastructure in the Corridor area (within ½ mile of the
Corridor). The current and planned status of bicycle infrastructure
based on each of the Corridor City’s bicycle plans is shown in Table
2. Overall, the bicycle network is planned to be expanded by 50
percent –from approximately 80 miles of facilities to 120 miles of
facilities. This expansion includes a major investment in 68 miles of
new or converted trails and protected, buffered, or separated
bikeways. This would bring the proportion of the separated bikeway
network from 11 percent to 63 percent in the Corridor area.
Table 2: Current and Planned Corridor Area Bicycle Facilities (in Miles)
Implementation of Bicycle and Pedestrian Plans
Each Corridor agency has plans to design, fund, and construct
projects to implement bicycle and pedestrian improvements. These
are also supplemented by safety planning such as Local Roadway
Safety Plans, Safety Action Plans, Safe Routes to School, Vision Zero
Programs, and the VTA Bicycle Technical Guidelines.
Implementation of active transportation improvements should
consider the accommodation of electric powered bicycle, scooters,
and other micromobility to ensure emerging modes support, not
conflict with walking and bicycling.
Priority Implementation Actions
The following is a sample of the 70+ parallel and connecting walking
and biking network improvements prioritized by the Community
Advisory Committee:
• Pruneridge Avenue Complete Streets Project (City of Santa
Clara)
• Moorpark Avenue Traffic Safety Project (City of San José)
• De Anza Blvd Buffered Bike Lanes (City of Cupertino)
• Lawrence Mitty Park Trail (City of Cupertino)
Figure 14 Existing Bicycle Network in the Corridor Area
Figure 15: Planned Bicycle Network in the Corridor Area
Bicycle Facility Type Current Planned
Trail 4.5 12.6
Buffered/Separated Bikeway 4.6 64.5
Unbuffered Bike Lane 52.6 14.3
Bicycle Boulevard/Route 18.9 30.2
Subtotal – Protected Network 9.0 77.0
Total 80.5 121.5
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5. Crossings
Crossings in the Corridor Area will be upgraded for accessible,
consistent infrastructure that protects vulnerable users,
considers transit access, and ensures direct connections. Safe
and efficient vehicle travel would also be accommodated for
connections to neighborhoods, businesses, and expressways
and freeways.
Crossings of the Corridor whether at intersections, at midblock
locations or across natural barriers, are important to maintain
connectivity among neighborhoods, parks, commercial areas and
access to corridor transit services.
From 2016 to 2022 there was an average of 188 collisions per year in
the Corridor overall and 23 collisions per year involving bicycles or
pedestrians—75 percent of which occurred within 250 feet of an
intersection. Half of vehicle/vehicle collisions resulted in injuries,
while 93 percent of collisions involving bicycles and 97 percent of
collisions involving pedestrians resulted in an injury. Collisions
involving a bicycle or a pedestrian were also five times as likely to
result in a serious injury or fatality. Therefore, special attention to
the treatment of vulnerable road users at these crossings should be
made to ensure conflicting movements do not become collisions.
The Corridor Cities and the County are conducting Local Roadway
Safety Plans (LRSPs), Safety Action Plans and Vision Zero Plans with
specific actions to address intersection and systemic safety. For
example, three Corridor intersections for recommended
improvements identified in the City of Cupertino’s LRSP: Stevens
Creek Boulevard at De Anza Boulevard, Bandley Drive and Blaney
Avenue.
Enhanced Crossings for Pedestrians and Bicycles
Marked and highly visible crosswalks help define where pedestrians
can conveniently and predictably cross streets. While the California
Vehicle Code requires drivers to yield to pedestrians in any
crosswalk, whether marked or unmarked.
Streetscape design should prioritize crosswalks as an essential
element of the pedestrian environment, rather than interruptions to
vehicles. Due to the low approach angle at which drivers view
pavement markings, incorporating parallel stripes alongside or
instead of standard perpendicular markings can greatly enhance the
visibility of crosswalks for oncoming traffic. Therefore, to improve
crosswalk visibility ‘standard’ crosswalks delineated by two lines
perpendicular to the vehicle lanes should be replaced with
‘continental’ crosswalks with lines parallel to the roadway or
‘ladder’ crosswalks with both the standard perpendicular
delineation lines and the parallel continental lines or ‘zebra’
crosswalks with diagonal lines.
Currently 79 percent of crosswalks across Stevens Creek
Boulevard/West San Carlos Street are high-visibility continental or
ladder crosswalks, while only 47 percent of crosswalks along
(across side streets) are high visibility crosswalks.
Other enhancements for crossings include pedestrian-oriented
lighting, audible cues announcing roadway location (as installed at
the Kiely Boulevard/Stevens Creek Boulevard intersection) , tactile
or colored waiting areas and crossings, automatic detection of
pedestrians and bicyclists and adjusted crossing times that vary
with the crosser.
Curb Extensions and Protected Intersections
Intersections are primarily designed for processing vehicles and
managing vehicle conflicts. Bicycle and pedestrian oriented
intersection treatments narrow the crossing length and provide
dedicated intersection space for vulnerable users.
• Curb Extensions widen the sidewalk area into the
intersection, narrowing the roadway, decreasing the speed
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of right-turning vehicles, and creating shorter crossings for
pedestrians. They also improve the visibility of pedestrians to
drivers.
• Protected Intersections for bicycles create additional
space on the sides and through intersections for bicyclists
and pedestrians. Buffers, generally raised curbs, separate
bike lanes on the sides and corners of the intersection and
bicycle lanes are striped next to crosswalks through the
intersection. Similar to curb extensions, these treatments
create waiting areas while making vulnerable users more
visible to slower right-turning vehicles.
Figure 16: Protected Crossing on McClellan Road in Cupertino
Connections Across Barriers
The Stevens Creek Boulevard Corridor is the longest continuous
east/west roadway in the study area: other than I-280, there is not a
parallel roadway which makes the full connection from Cupertino to
San José in the study area.
The physical barriers in the Corridor, both natural and man-made
from west to east are:
• Stevens Creek
• Union Pacific Rail Tracks
• State Route 85
• Calabazas Creek
• Saratoga Creek
• Lawrence Expressway
• San Tomas Expressway
• I-880/State Route 17
• Los Gatos Creek
• VTA Green Line and Blue Line Light Rail Tracks
Stevens Creek Boulevard and West San Carlos Street cross over or
under each of these physical barriers. Other facilities which cross
barriers in the Study Area are:
• Saratoga Creek Pedestrian Bridge in Santa Clara
• Cypress I-280 Overcrossing in San José
• Tisch I-280 Overcrossing in San José
• Midtown-Fruitdale I-280 Crossing in San José
• Los Gatos Creek Trail I-280 Undercrossing in San José
• Parkway Park San Tomas Expressway Overcrossing in Santa
Clara
Improved wayfinding and identifying signage of these important
crossings can enhance their usage and access among Corridor area
routes for bicyclists and pedestrians.
Planned crossings in the study area for pedestrians and bicycles are:
• SR-85 Overcrossing from Grand Ave to Mary Ave in Cupertino
• Saratoga Creek Trail north of Sterling-Barnhart Park and
create a feasible pedestrian and bicycle connection design
Source: City of Cupertino
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to Stevens Creek Boulevard under I-280 and adjacent to
Lawrence Expressway connecting the cities of Cupertino,
San José, and Santa Clara
• San Tomas Expressway Overcrossing (Greenlee Drive to
Coakley Drive/Constance Drive) in San José
• Carmen Road Bridge in Cupertino
Corridor Crossings Recommended Implementation Actions for
Consideration by Agencies
Initiate priority intersections and crossings projects to minimize
inconvenience and maximize safety for all users. These include:
• Implement enhanced, high-visibility crossings for
pedestrians and bicyclists.
• Implement curb extensions and protected intersections.
• Prioritize crossings of barriers for pedestrians and bicycles
• Review key hot spots for crossing improvements such as
Monroe Street and Stevens Creek Boulevard at I-880 for
potential reconfiguration to accommodate clearer travel
patterns for all modes.
Figure 17: Crossing Stevens Creek Boulevard Between Valley Fair and
Santana Row
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6. Separated, High-Capacity Transit
Residents, businesses, and visitors would be served by a high-
capacity transit system supported by station access
enhancements to connect the Cities of Cupertino, Santa Clara,
and San José from Diridon Station and Downtown San José to De
Anza College within twenty minutes, with connection to Foothill
Boulevard, for reliable travel to local and regional destinations.
Station areas would be well-maintained and inviting community
assets.
A high-capacity transit system separated from the roadway would
allow for a 20-minute connection from De Anza College in Cupertino
to Diridon Station and/or Downtown San José. Potential stations
could be at Diridon Station or Downtown San José, Meridian,
Bascom, Winchester, Saratoga. Lawrence, Wolfe, and De Anza
College.
The key components of the system would be easy access to a
system to carry large numbers of people quickly along the Corridor.
The vibrant public spaces and central hubs characteristics of a
separated, high-capacity transit system highlight the tradeoffs
between transit and personal automobile travel. While automobiles
will continue to play a significant role in the transportation system,
they cannot address future transportation demands without
increasing congestion. In contrast, a high-capacity system offers
unique
opportunities to meet these needs while delivering high-quality
service that aligns with principles of human-scale design, universal
accessibility, and support of activity centers.
This system could provide reliable and safe connections among
major connections in the South Valley with short travel times in an
environmentally friendly way without adding to traffic congestion.
The high initial capital cost is the primary barrier to implementation.
However long-term cost savings to users and value to supporting
neighborhoods and businesses with a sustainable, high-quality
transportation service bring enduring benefits to the community.
At-grade separated transit could be side or center running transit
separated / delineated either with hardscape (i.e., concrete curbs or
plantings) or quick-build materials such as paint and plastic posts.
Preliminary analysis included in Appendix B indicates elevated
transit in the Corridor would cost approximately $1.7 billion while
underground transit in the Corridor would cost about $2.8 billion.
Combined with bus speed, reliability, and experience
improvements, the number of transit users in the Corridor would be
expected to double over current conditions.
While the placement of guideway and type of vehicle used is not
specified in this Vision Study, there was a clear community
preference for an elevated fixed-guideway transit service.
Figure 18: Conceptual High-Capacity, Separated Transit Alignment and Stations in the Corridor
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Alternate Alignment Along I-280
In response to the City of Cupertino's Resolution No. 19-089, an
alternate high-capacity transit alignment along I-280 is being
considered. This alignment aims to address concerns regarding
potential traffic impacts on Stevens Creek Boulevard that may result
from Plan recommendations, while meeting the goal of enhancing
regional connectivity. The I-280 corridor offers unique opportunities
for integrating a high-capacity transit system that minimizes
disruptions to surface street operations.
The proposed I-280 alignment would complement, rather than
replace, the Stevens Creek Boulevard route. While the Stevens
Creek Boulevard alignment focuses on connecting key local
destinations with frequent stops, the I-280 route could provide a
faster route between De Anza College and Diridon Station. This dual-
corridor approach allows for a more flexible system that meets both
local and regional transportation needs.
Key connections will be established through Cupertino's well-
developed bicycle and pedestrian network, including the 3-mile off-
street Tamien Innu Trail stretching from Mary Avenue to Vallco
Parkway. Separated bikeways along Mary Avenue will offer a direct
north-south route from the Don Burnett Bridge to De Anza College.
Additionally, Class IV bikeways surrounding the Wolfe Road
interchange modernization project will provide convenient access
for both shoppers at Main Street Cupertino and visitors to the
redeveloped Vallco Shopping Center.
Further analysis is recommended to evaluate the feasibility and
potential benefits of a high-capacity transit alignment along I-280.
Including this alignment in future studies could enhance the
Corridor Vision by providing additional options to meet
transportation demands.
1 https://www.transit.dot.gov/regulations-and-guidance/key-factors-
successful-project-implementation
Implementation Approach
Implementing a new transit line is complex and requires sustained
effort by champions at the agency staff and elected official levels.
As the County’s transit agency, VTA is best positioned to be the lead
agency for the project. However, partnership with the Corridor
municipalities is necessary for successful implementation as major
improvements such as any grade separation would need Council or
Board approval by individual agencies.
The project would likely be a part of the Federal Transit
Administration (FTA)’s Capital Investment Grant/Expedited Project
Delivery (CIG/EPD) Pilot program. Fortunately, VTA, the County of
Santa Clara, San José and Santa Clara have experience with this
program as the BART Silicon Valley Phase II Project was part of the
CIG/EPD pipeline.
Paraphrasing FTA’s key factors for successful project
implementation1 of a major transit capital program involves
adequate project management and project control practices to
manage:
• Input during planning, design and scoping phases
• Right-of-way acquisition
• Schedule
• Cost Estimating and budget
• Public engagement, information and communication
• Fair and comprehensive contracting documents
• Adequate underground investigation during preliminary
engineering
• Successful coordination with public utilities
• Realistic and independently determined constraints and
expectations.
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Figure 19: Conceptual Graphic of Before and After Implementation of
Elevated High-Capacity Transit System, West of I-280
Specific considerations for implementation of an elevated transit
service in the Stevens Creek Boulevard/West San Carlos Street
Corridor based on engagement are:
• Elevated transit stations could also provide crossings above
Stevens Creek Boulevard for bicyclists and pedestrians.
2 https://www.sanjoseca.gov/your-government/departments-
offices/transportation/transit/airport-connector
• Spacing between pillars/footings should be adequate to
maintain a two-way left turn lane in the shared Santa
Clara/San José section of Stevens Creek Boulevard for the
loading and unloading of car carriers serving car dealerships.
• Light rail as well as innovative vehicle and service models
should be explored.
• Coordination with the SJC Airport Connector2 project which
could be expanded into the corridor.
• Review potential connections options to Diridon Station and
Downtown San José.
• Collaborate with Corridor partners to study the feasibility of
a parallel high-capacity transit alignment along I-280.
• Assess how the I-280 alignment could integrate with the
primary Stevens Creek Boulevard route through various
connections, offering a variety of transit options for local
access.
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Recommended High-Capacity Transit Implementation Actions
for Consideration by Agencies
The next phase of project development consists of preliminary
engineering and alternatives analysis, environmental review and the
selection of a locally preferred alternative (LPA). This would be
followed by the funding commitments to complete engineering and
final design and then a full funding grant agreement from outside
funding partners (generally FTA) for construction.
As a new project, securing funding for development and
construction will be vital to implementation. The high-capacity,
separated transit concept was included in Plan Bay Area 2050 (as a
placeholder light rail service expansion) through the joint
cooperation of Corridor agencies. It is currently being evaluated for
inclusion in the upcoming Plan Bay Area 2050+. However, inclusion
in these documents does not guarantee funding. Furthermore, Santa
Clara County Measure A funds likely could not be used for further
development of a separated transit option as the funds for transit
are focused on bus speed and efficiency improvements.
Therefore, the best option is to secure competitive state or federal
grant funds through programs such as: SB 1 programs of Solutions
for Congested Corridors Program or Local Partnership Program
administered by the California Transportation Commission or the
Federal Transit Administration Pilot Program for Transit-Oriented
Development Planning or Accelerating Innovative Mobility Program
or US Department of Transportation Rebuilding American
Infrastructure with Sustainability and Equity Program.
It is recommended a cooperative grant funding strategy be pursued
by the Corridor agencies to place the high-capacity, separated
transit service project forward for multiple competitive grant funding
programs.
3 https://www.vta.org/projects/eastridge-bart-regional-
connector#accordion-environmental-documents
Example Project Development Timeline
A project development timeline was developed based on the
Eastridge to BART Regional Connector 3 timeline:
• Preliminary Engineering of three years (2025-2028)
• Design and Engineering of two years (2029-2030)
• Environmental Clearance of five years (2031-2036)
• Utility Relocation of two years (2037 – 2039)
• Construction of five years (2040-2045)
Figure 20: Conceptual Graphic of Before and After Implementation of
Elevated High-Capacity Transit System, West of Winchester Boulevard
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7. Recommended Implementation Actions For Consideration by Agencies Summary
1 Corridor Identity and Maintenance Implementation
Table 3: Recommended Corridor Identity and Maintenance Implementation Actions
Action Responsible agencies Next Step
1.1 Corridor Business Forum Cities of Cupertino, Santa Clara, and San
José, and the County of Santa Clara
Convene Corridor Business Forum
1.2 Street cleaning and maintenance coordination Cities of Cupertino, Santa Clara, and San
José, and the County of Santa Clara
Staff-level coordination of maintenance
activities
1.3 Set the speed limit to 35 miles per hour from
Lawrence Expressway to Harold Avenue
Cities of Santa Clara and San José Conduct Engineering and Traffic survey
1.4 Communicate business resources to Corridor
businesses
Cities of Cupertino, Santa Clara, and San
José, and the County of Santa Clara
Develop summary of eligible grants and loan
programs for businesses
1.5 Coordinate vehicle speed enforcement and
speed education efforts
Cities of Cupertino, Santa Clara, and San
José, and the County of Santa Clara
Implement Vision Zero and Speed Reduction
Public Education
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2 Bus Speed, Reliability, and Experience Implementation
Table 4: Recommended Bus Speed, Reliability, and Experience Implementation Actions
Action Responsible agencies Next Step
2.1
Complete an administrative policy for corridor-
wide transit signal priority through a centralized
system
Cities of Cupertino, Santa Clara, and San
José, County of Santa Clara, and VTA
operating signals in the Corridor (the Cities of
Cupertino, Santa Clara, and San José and the
County of San José) to cooperate with VTA to
implement a corridor-wide transit signal
2.2 Develop a program of Corridor bus speed,
reliability and experience improvements
Cities of Cupertino, Santa Clara, and San
José, County of Santa Clara, and VTA in partnership with a Working Group
Table 5b: Capital Project Components and Cost Estimate Range
Potential Capital Component Responsible Agencies Unit Cost Quantities
Cities of Cupertino, Santa Clara, and San José
with VTA Implemented through staff coordination
Queue Jump at San Tomas
Expressway County of Santa Clara with VTA) $1.25m - $1.5m $1.25m - $1.5m
Bus Bulbs/Islands Cities of Cupertino, Santa Clara, and San
José, and the County of Santa Clara $270k-$400k Twenty 523 stops $5.4m-$8m
Real-Time Information VTA stop Twenty 523 stops $800k-$1.5m
Transit Experience
Improvements $470k-$4.7m
Curbside Transit/Business
Access Lanes
Cities of Cupertino, Santa Clara, and San
José, and the County of Santa Clara with VTA
$500k-$1m per
mile
2.5 miles in San José $1.25m-$2.5m
$1.25m-$2.5m
4 miles in Cupertino $2m-$4m
Total Cost Estimate Range $13.4m-$24.7m
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Table 5a: Capital Project Components and Cost Estimate Range by Jurisdiction
Jurisdiction (Location) of Improvements Range
Cost by Jurisdiction
City of Cupertino $3.6m-$7.3m
City of Santa Clara $2.8m-$5.7m
City of San José $4.4m-$9.4m
County of Santa Clara $1.6m-2.2m
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3 Corridor Walking and Biking Infrastructure Implementation
Table 6: Recommended Corridor Walking and Biking Infrastructure Implementation Actions
Action Responsible Agencies Next Step
3.1
Physically protected/separated/buffered bicycle lanes
on Stevens Creek Boulevard and West San Carlos
Street to provide physical separation of bicyclists from
Cities of Cupertino, Santa Clara, and San
José, and the County of Santa Clara Implement corridor improvements
3.2 Widen sidewalk widths consistent with City standards
3.3 Plant shade trees on the sides of the Stevens Creek
Boulevard and West San Carlos Street Corridor
Cities of Cupertino, Santa Clara, and San
José, and the County of Santa Clara
Develop urban forestry framework with
sustainable funding for tree maintenance
3.4 Install median refuge islands
3.5 Install leading pedestrian intervals at signalized
intersections
Cities of Cupertino, Santa Clara, and San
José, and the County of Santa Clara
Review the potential for leading pedestrian
intervals at signalized intersections
3.6 Install Pedestrian-oriented lighting Cities of Cupertino, Santa Clara, and San
José, and the County of Santa Clara when street lighting is installed or replaced
The ongoing implementation of physically protected/separated/buffered bicycle lanes along Stevens Creek Boulevard Corridor will
be completed through incremental projects and funded through a variety of sources, for most projects the funding is not identified as
shown in Table 7.
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Table 7: Physically Protected Bicycle Lane Projects to Compete Corridor
Responsible
Agency Project Estimate
($2024)
Funding Source
City of Cupertino
Stevens Creek Boulevard Class IV Bikeway
(Phase 2A) Wolfe Road to De Anza Boulevard $1.6m Bay Area Cycle 2 Grant
Stevens Creek Boulevard Class IV Bikeway
(Phase 2B) De Anza Boulevard to Mary Avenue $1.6m Bay Area Cycle 2 Grant
TBD TBD
TBD
City of San José
Stevens Creek Boulevard Protected Bike Lanes -
Winchester Boulevard to Monroe Street TBD
TBD
TBD
TBD
Improvements from I-880 to McEvoy $10m TBD
Lanes (south side) - Winchester Boulevard to $2m TBD
City of Santa
Clara
Stevens Creek Blvd Physically Separated Bike
Lanes (north side) - Winchester Boulevard to $2m TBD
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4 Walking and Biking Network Connections Implementation
Table 8: Recommended Walking and Biking Network Connections Implementation Actions
Action Responsible agencies Next Step
4.1 Support the continued development and
implementation of walking and biking network
improvements in parallel and connecting
corridors to the Stevens Creek Boulevard
Corridor
José, and the County of Santa Clara priority projects (over 70 identified in the
study area) such as:
•
•
•
•
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5 Corridor Crossings Implementation
Table 9: Recommended Corridor Crossings Recommended Implementation Actions
Action Responsible agencies Next Step
5.1 Implement enhanced, high-visibility crossings
for pedestrians and bicyclists. San José, and the County of Santa
Clara
Identify and implement enhanced, high-visibility
crossings
5.2 Implement curb extensions and protected
intersections. San José, and the County of Santa protected intersections such as the Stevens Creek
5.3 Prioritize crossings of barriers for pedestrians
and bicycles
Cities of Cupertino, Santa Clara, and
San José
projects such as:
• Safety improvements at the intersections of
Stevens Creek Boulevard at De Anza Boulevard,
Bandley Drive and Blaney Avenue (City of
Cupertino)
• Crossing of SR-85 from Grand Avenue to Mary
Avenue (City of Cupertino)
• Crossing of I-280 at Mitty Park (John Mise Park)
(City of San José)
• Crossing of San Tomas Expressway at Greenlee
Drive/Coakley Drive/Constance Drive (City of San
José)
• Saratoga Creek Trail north of Sterling-Barnhart
Park to Stevens Creek Boulevard under I-280 and
adjacent to Lawrence Expressway (Cities of
Cupertino, San José, Santa Clara, and the County
5.4 Review key hot spots for operational and
crossing improvements San José, and the County of Santa Creek Boulevard at I-880 for potential reconfiguration
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6 Separated, High-Capacity Implementation
Table 10: Recommended Separated, High-Capacity Recommended Implementation Actions Action Responsible agencies Next Step
6.1 Include project in Plan Bay Area 2050+ and San José, the County of Santa Advocate for project inclusion in Plan Bay Area 2050+
and future Plan Bay Area cycles
6.2 Secure funding commitments and San José, the County of Santa Develop framework funding strategy
6.3 Work with VTA to initiate project development
process
Cities of Cupertino, Santa Clara,
and San José, and the County of
Santa Clara
and alternatives analysis, environmental review and
the selection of a locally preferred alternative (LPA) in a
6.4 Include corridor-specific considerations in
project development process
Cities of Cupertino, Santa Clara,
and San José, the County of Santa
Clara, and VTA
process:
• Light rail as well as innovative vehicle and service
models should be explored
• Coordination with the SJC Airport Connector
project which could be expanded into the corridor
• Review potential connections options to Diridon
Station and Downtown San José
• Analyze an alternative alignment along the I-280
corridor in Cupertino
• Review coordination of corridor transit connections
Preliminary estimates of the capital costs for various separated, high—capacity systems and service types are shown in Table 11.
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Table 11: Preliminary Estimate for Capital Cost of Separated, High-Capacity Transit Systems
Potential Capital Component Description Cost Estimate
(in $2024)
Estimated Corridor
Travel Time
Estimated Daily
Ridership
Existing Conditions
Current peak hour conditions for
average VTA Lines 523 and 23 in the - 39.4 minutes for Line 523
50.4 for Line 23 9,800
Transit/Business Access Lane
Early action option as part of Bus
Speed, Reliability and Experience
Improvements
$13.4m-$27.7m 30.4 minutes 12,600
At-Grade Side Running Separated Transit
Lane $53m 29.3 minutes 12,950
At-Grade Side Running Separated Transit
Lane – Excluding Cupertino Section
Includes development of 10 side
station areas—with limited
improvements at non-separated lane $29m 31.9 minutes 12,650
At-Grade Center Running Transit Lane Includes development of 10 center
station areas $95m 27 minutes 12,600
Elevated Transit Line
Includes development of 8 stations
including Downtown San José or $1,750m 20 minutes 20,200
Elevated Transit Line - I-280 alignment in
Cupertino
Includes development of 8 stations
including Downtown San José or $1,750m 20 minutes 19,250
Underground Transit Line
Includes development of 8 stations
including Downtown San José or $2,800m 20 minutes 20,200
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RESOLUTION NO. 25-_____
A RESOLUTION OF THE CUPERTINO CITY COUNCIL
REGARDING THE STEVENS CREEK BOULEVARD CORRIDOR VISION
STUDY
WHEREAS, Cupertino staff and Councilmembers have participated in
discussions with neighboring communities since a multijurisdictional group was
established by the San Jose City Council on August 8, 2017, comprised of the cities
of Cupertino, Santa Clara, San Jose, as well as Santa Clara County and the Santa
Clara Valley Transportation Authority (VTA) to discuss key regional issues
affecting the Stevens Creek Boulevard Corridor with a focus on transportation and
circulation; and
WHEREAS, as part of the Metropolitan Transportation Commission’s 2018
Horizon Initiative, San Jose, Santa Clara, Cupertino, and VTA jointly proposed a
high-capacity transit line from Diridon Station in San Jose to De Anza College in
Cupertino, securing inclusion in Plan Bay Area 2040; and
WHEREAS, on July 26, 2019, the Cupertino City Council adopted
Resolution 19-089 supporting the study of transit efficiency and streetscape
improvements for the Stevens Creek Boulevard Corridor in partnership with the
City of San Jose, City of Santa Clara, the County of Santa Clara, and VTA; and
WHEREAS, the Mobility Element of the City of Cupertino General Plan
(Community Vision 2015-2040) supports the participation in regional
transportation planning processes and working with neighboring cities to develop
programs consistent with the goals and policies of Cupertino's General Plan, to
minimize adverse impacts on the City's circulation system, and to address regional
transportation and land use issues of mutual interest through Policy M -1.1,
Regional Transportation Planning; and
WHEREAS, the 2016 Bicycle Transportation Plan identifies separated
bikeways along Stevens Creek Boulevard as a top priority, and the City of
Cupertino has advanced safety improvements along the corridor through the
annual Capital Improvement Program; and
WHEREAS, the City of Cupertino demonstrated its commitment to
roadway safety through the adoption of the 2023 Local Road Safety Plan and the
2024 Vision Zero Action Plan, both of which identified recommended safety
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Resolution No. 25-_____________
Page 2
improvement projects and the latter identified Stevens Creek Boulevard as the
City's top corridor of concern in the High Injury Network; and
WHEREAS, the process of completing the Stevens Creek Boulevard
Corridor Vision Study (Vision Study) was launched in January 2023 and guided
by the Stevens Creek Boulevard Corridor Steering Committee, comprised of
elected officials from the participating jurisdictions, and with input from a
working group of participating agency staff and a community advisory group; and
WHEREAS, the Vision Study was completed in December 2024 and
presented to the governing body of each jurisdiction for acceptance; and
WHEREAS, California Government Code Section 65088 establishes the
framework for Congestion Management Programs and emphasizes the need for
VTA to develop and implement transportation investment priorities based on
regional needs; and
WHEREAS, the City of Cupertino desires to work collaboratively with the
corridor agencies to further evaluate and potentially advance the Vision Study's
recommendations by making data-driven and fiscally responsible decisions; and
NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby
conditionally accept the Vision Study, but requires the following conditions be met
before supporting the recommended implementation actions of the long-term
project, which consists of grade-separated high-capacity transit:
A. Prepare a comprehensive regional travel demand and needs
analysis.
1. Complete of a cost-benefit analysis, including local fiscal impacts for
any high-capacity transit proposal.
B. Assess future transportation technologies and their compatibility
with proposed improvements along the corridor (e.g., autonomous
vehicles and microtransit)
C. Preserve, to the maximum extent feasible, Cupertino's existing
investments along the corridor.
D. City Council review and approval of any implementation steps
involving infrastructure or land use changes within Cupertino City
limits
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Resolution No. 25-_____________
Page 3
2. BE IT FURTHER RESOLVED THAT, the City wishes to ensure the
following:
A. The City reaffirms its commitment to the provisions contained
within Resolution 19-089, specifically that “high-capacity transit
service along the corridor on City surface streets would not use
general purpose travel lanes or adversely impact vehicular
capacity,” and that it should “be grade separated, and time-
competitive with auto travel.”
B. The City continues to advocate for a study, as stated in Resolution
19-089, of “an alternate alignment in Cupertino along I -280,
continuing to DeAnza College at the junction of SR85 and Stevens
Creek Boulevard, ensuring service to areas of high employment
density and De Anza College, while connecting the Cities of San Jose,
Santa Clara, and Cupertino, supported by, and developed in
collaboration with, the Santa Clara Valley Transportation
Authority.”
C. The City maintains final decision-making authority regarding any
projects or recommendations located within the City of Cupertino.
D. All projects within the City of Cupertino, including any intersection
modifications, will conform to the City’s standard processes, plans,
and procedures for public outreach and approval.
BE IT FURTHER RESOLVED THAT, the City remains committed to:
A. Improving safety along Stevens Creek Boulevard and other
corridors throughout the City by implementing the Vision Zero
Action Plan, the Local Roadway Safety Plan, and the Bicycle and
Pedestrian Master Plans.
B. Prioritizing investments in safety, with a focus on, but not limited to,
technology and innovation such as adaptive traffic signalization and
active pedestrian detection.
C. Considering cost-effective options to maintain prudent fiscal
management and responsible allocation of public resources.
BE IT FURTHER RESOLVED, the City does not support immediate funding
or implementation of costly high-capacity transit in the 9-mile Stevens Creek
Corridor without clear regional need and VTA prioritization under Government
Code Section 65088. Cupertino's support for future implementation efforts will be
conditioned as specified above. The City urges VTA and MTC to develop a
regionally prioritized transportation investment plan that allocates funding based
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Resolution No. 25-_____________
Page 4
on demonstrated need, and to evaluate the costs and benefits of any Stevens Creek
high-capacity transit proposal. The City directs staff to collaborate with VTA,
MTC, and other agencies to advocate for a data-driven, needs-based approach to
transportation planning, ensuring taxpayer funds are allocated responsibly and
with clear benefit.
BE IT FURTHER RESOLVED that this Resolution is not a project under the
requirements of the California Environmental Quality Act, together with related
State CEQA Guidelines (collectively, “CEQA”) because it has no potential for
resulting in physical change in the environment. In the event that this Resolution
is found to be a project under CEQA, it is subject to the CEQA exemption
contained in CEQA Guidelines section 15061(b)(3) because it can be seen w ith
certainty to have no possibility that the action approved may have a significant
effect on the environment. CEQA applies only to actions which have the potential
for causing a significant effect on the environment. Where it can be seen with
certainty that there is no possibility that the activity in question may have a
significant effect on the environment, the activity is not subject to CEQA. In this
circumstance, the proposed action to accept the Vision Study would have no or
only a de minimis effect on the environment because the action involves only the
acceptance of a document and does not approve or implement any specific project,
policy, or physical improvements. The foregoing determination is made by the
City Council in its independent judgment.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 16th day of September, 2025, by the following vote:
Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
SIGNED:
________
Liang Chao, Mayor
City of Cupertino
________________________
Date
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Resolution No. 25-_____________
Page 5
ATTEST:
________
Kirsten Squarcia, City Clerk
________________________
Date
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CITY COUNCIL STAFF REPORT
Meeting: September 3, 2025
Subject
Conditional acceptance of the Stevens Creek Boulevard Corridor Vision Study
Recommended Action
Adopt Resolution No, 25-____, conditionally accepting the Stevens Creek Boulevard
Corridor Vision Study, including the additional qualifications recommended by the
Cupertino Bicycle Pedestrian Commission and Planning Commission, and directing City
staff to work through the multijurisdictional working group and Steering Committee to
further assess the Study's recommendations and opportunities for implementation.
Discussion
The Stevens Creek Boulevard Corridor Vision Study (Attachment A) is a multi-agency
planning study between the Cities of Cupertino, San Jose, Santa Clara, the County of
Santa Clara, and the Santa Clara Valley Transportation Authority (VTA). This Study
outlines a vision for the future of the nine-mile Stevens Creek Boulevard/West San
Carlos Street Corridor, emphasizing the need for coordinated planning and
transportation improvements across the participating jurisdictions. The Study builds on
prior local planning efforts and incorporates extensive community input to develop
recommendations for future infrastructure and policy changes that reflect community
priorities.
In 2019, the Cities of Cupertino, Santa Clara, San Jose, and the County of Santa Clara
each adopted resolutions expressing support for initiating a project to study the Stevens
Creek Boulevard Corridor. This action formalized a multijurisdictional commitment to
create a vision for multimodal transportation along the Corridor. All 2019 agency
resolutions are included in this report as Attachment B.
Cupertino’s resolution, adopted by the City Council on July 16, 2019, affirmed the City’s
support for a transit efficiency and streetscape improvement study. This resolution
emphasized Cupertino's commitment to safe, multimodal transportation while ensuring
that transit solutions align with community and regional goals without reducing
vehicular capacity. The resolution explicitly laid out Cupertino’s interests as follows:
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1) Support efforts to study improving transit efficiency and streetscape
improvements along the Stevens Creek Boulevard corridor, and
2) Support continuing ongoing conversations regarding high-capacity transit
service along the Stevens Creek Boulevard/ I-280 corridor, with the
understanding that it would:
a) Not use general purpose travel lanes or adversely impact vehicular
capacity on City surface streets; and
b) Be grade-separated and time-competitive with auto travel; and
c) Study an alternate alignment in Cupertino along I-280, continuing to
DeAnza College at the junction of SR85 and Stevens Creek Boulevard,
ensuring service to areas of high employment density and De Anza
College while connecting the Cities of San Jose, Santa Clara, and
Cupertino, supported by, and developed in collaboration with, the Santa
Clara Valley Transportation Authority; and
3) Authorizes the City Manager or designee to assess resources needed to develop
these projects and report findings to the City Council.
In June 2022, the City Council approved $154,079 in funding to participate in the project.
The City of San Jose procured transportation consultant services (Iteris Inc. and Winter
Consulting) for the Study and entered into funding reimbursement agreements with all
participating jurisdictions. In early 2023, the Vision Study consulting team began early
engagement with the various community groups and stakeholders along the Stevens
Creek Boulevard corridor.
The Stevens Creek Boulevard Corridor Vision Study presents a set of community-
identified programs and projects to enhance transportation options along the Corridor.
The Study outlines a long-term community vision for the Corridor that balances the
needs of pedestrians, bicyclists, transit users, and motorists, ensuring safety, comfort,
and accessibility for all.
The Study was led by a Steering Committee of elected officials from the Cities of
Cupertino, Santa Clara, San Jose, as well as Santa Clara County, and VTA. This
committee ensured high-level policy alignment and oversight throughout the project.
The Steering Committee established a twelve-member Community Advisory Group
(CAG) comprising local residents, businesses, and advocacy groups to provide diverse
perspectives and critical feedback. CAG participants were suggested by city staff, as
directed by the Steering Committee. Prior to the start of the project, a list of stakeholder
groups was identified for general project outreach. Those who responded were invited
to participate in the CAG. Committee members could also refer individuals they
believed would be valuable participants. These referrals were directed to the project
team for follow-up. Final decisions regarding CAG membership were made by the
Committee Chair. A formal Committee vote was not taken. The CAG met four times in a
public open house format to help refine key community priorities.
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Public engagement involved surveys, webinars, pop-up events, and other community
outreach methods. Winter Consultants was hired to lead the outreach process, and
project partner agencies worked collaboratively with Winter to develop an outreach
strategy tailored to their respective communities' unique needs.
The Vision Study provides improvement project recommendations, categorized into
near-, medium-, and long-term recommendations:
1. Near-Term Recommendations (within 5 years):
• Establish corridor identity and maintenance programs.
• Implement transit speed and reliability policy improvements.
• Upgrade bicycle and pedestrian infrastructure.
2. Medium-Term Recommendations (5-10 years):
• Improve intersections and crossings for safer pedestrian and bicyclist
movements.
• Enhance connectivity between neighborhoods and transit stops through
walking and biking network gap closures.
3. Long-Term Recommendations (20+ years):
• Pursue grant funding to study a high-capacity, separated transit system
connecting Cupertino to San Jose's Diridon Station, offering a 20-minute
travel time.
This is not a prescriptive plan for immediate implementation but rather a collaborative,
phased understanding to address community priorities and agency goals. The
recommendations focus on near-, medium-, and long-term improvement
recommendations that align with community input and policy objectives, with project
delivery dependent on interagency coordination and resource availability. If
jurisdictions decide to move forward with specific policies or projects, then additional
local approval and funding would be required to advance those improvements.
On April 16, 2025, the Bicycle Pedestrian Commission reviewed the Stevens Creek
Boulevard Corridor Vision Study and passed a motion recommending that the City
Council accept the Study with specific qualifications:
• The City maintains final decision-making authority regarding any projects or
recommendations contained within the Vision Study.
• The BPC reaffirms the City’s commitment to the provisions contained within
Resolution 19-089.
• All projects within the City of Cupertino, including any intersection modifications,
will conform to the City’s standard processes, plans, and procedures relating to
public outreach and approval.
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On May 13, 2025, the Cupertino Planning Commission reaffirmed the BPC motion and
voted unanimously to recommend that the Cupertino City Council accept the Stevens
Creek Boulevard Corridor Vision Study, with the following additional qualifications:
• Prioritize investments in identity and maintenance.
• Prioritize investments in safety, with a focus on, but not limited to, technology and
innovation such as adaptive traffic signalization and active pedestrian detection.
• Prioritize cost by limiting the corridor up to Bubb Road and limiting the study of
transit alternatives to grade-separated transit.
• Invest in off-corridor bicycle and pedestrian networks such as, but not limited to, the
Lawrence Mitty Trail and Tamien Innu.
The acceptance of the Vision Study has been considered by all project partner agency
Boards and Councils except Cupertino. The actions taken by these bodies are as follows:
• City of Santa Clara: The City Council adopted a resolution accepting the Stevens
Creek Boulevard Vision Study on May 27, 2025.
• City of San Jose: The City Council adopted a resolution accepting the Stevens
Creek Boulevard Vision Study on March 24, 2025.
• County of Santa Clara: The Board of Supervisors approved the Stevens Creek
Boulevard Vision Study on June 17, 2025.
• Valley Transportation Authority: The Board of Directors approved the Stevens
Creek Boulevard Vision Study on May 1, 2025.
Next steps for the project are still being discussed among the participating agencies but
are likely to include keeping the Steering Committee and the working group in their
current forms to continue conversations about the corridor’s future. Accepting the study
signals Cupertino’s support of ongoing coordination efforts, but it is important to note
that if the City accepts the Study, it does not constitute the City’s approval of any or all
recommendations listed in the Study, and the pursuit of each recommendation would be
at the discretion of each participating jurisdiction.
Sustainability Impact
No sustainability impact.
California Environmental Quality Act (CEQA)
The project is not subject to CEQA.
Fiscal Impact
There is no fiscal impact from accepting the Study.
_____________________________________
Prepared by: Matthew Schroeder, Senior Transportation Planner
Reviewed by: David Stillman, Transportation Manager
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Chad Mosley, Director of Public Works
Approved for Submission by: Tina Kapoor, Interim City Manager
Attachments:
A – Stevens Creek Boulevard Corridor Vision Study
B – Resolution 19-089
C – Draft Resolution
D – Mayor Chao – Recommendation Resolution
E – Vice Mayor Moore – Recommendation Resolution
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CITY OF CUPERTINO
Agenda Item
Subject: Introduce amendments to Cupertino Municipal Code, adding Title 14, Chapter 14.30 Small
Wireless Facilities In Public Rights-Of-Way, pertaining to regulation of wireless facilities within City
streets
1. Conduct the first reading of Ordinance 25-2276“An Ordinance of the City Council of the City of
Cupertino adding City Code Title 14 Chapter 14.30 Small Wireless Facilities In Public Rights-Of-
Way”;
2. Adopt Resolution No. 25-081 approving the “Regulations for Construction, Operation, and
Maintenance of Small Wireless Facilities in the Public Right of Way”; and
3. Find that the proposed actions are exempt from CEQA.
CITY OF CUPERTINO Printed on 9/11/2025Page 1 of 1
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CITY COUNCIL STAFF REPORT
Meeting: September 16, 2025
Subject
Introduce amendments to Cupertino Municipal Code, adding Title 14, Chapter 14.30
Small Wireless Facilities In Public Rights-Of-Way, pertaining to regulation of wireless
facilities within City streets.
Recommended Action
1. Conduct the first reading of Ordinance 25-____ “An Ordinance of the City Council of
the City of Cupertino adding City Code Title 14 Chapter 14.30 Small Wireless Facilities
In Public Rights-Of-Way.”
2. Adopt Resolution No. 25-___ approving the “Regulations for Construction, Operation,
and Maintenance of Small Wireless Facilities in the Public Right of Way.”
3. Find that the proposed actions are exempt from CEQA.
Executive Summary
Staff presented a draft ordinance and regulations to City Council on December 6, 2022,
and received feedback regarding further refinement to finalize the documents. This
information has been incorporated into the proposed ordinance and regulations. The
ordinance and regulations strengthen the City’s permitting process for small wireless
facilities while complying with federal regulations and state law. The updated ordinance
and regulations:
1) Establish standards for more- and less-preferred locations for small wireless
facilities.
2) Include procedures for RF exposure verification and authorizes the Public Works
Director to obtain a peer review of RF exposure analyses.
3) Amend the timing of certain pre-application notification activities to ensure
consistency with shot clock requirements.
4) Grant applicants and residents or owners within 300 feet of a proposed wireless
facility the right to appeal the Public Works Director’s decision regarding a permit
application to the City Manager.
5) Authorize the Public Work’s Director to revoke or modify permits based on
changes in the state or federal law that expand the City’s authority.
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6) Work to create a 1,000-foot separation radius between small wireless facilities from
the same carrier.
Background
Small cell wireless communication facilities, often mistakenly referred to as "5G", are a
type of wireless infrastructure. Traditionally, wireless facilities were large antennas
placed high above the ground that service a wide area (referred to as "macrocells").
Small wireless facilities provide spot coverage to a relatively small area, and therefore a
denser network of small wireless facilities has generally been needed to enhance
wireless capacity. Small wireless facilities are typically installed on existing
infrastructure such as streetlights.
However, because small wireless facilities are often installed in close proximity to homes
and businesses, local jurisdictions have developed targeted regulations to aid in
addressing the impacts of the facilities.
The City has held seven City Council study sessions on the subject of small wireless
facilities. These study sessions have covered many matters including legal issues,
aesthetic concerns, permitting guidelines, noticing requirements, and siting preferences.
Much of what was discussed at these meetings, including the federal and state laws
governing the installation of these facilities, remains relevant. Links to videos of these
meetings, as well as additional information on small cell facilities, can be found on the
City’s webpage here: https://www.cupertino.org/our-city/departments/public-
works/permitting-development-services/small-cell-information.
At the City Council meeting on April 20, 2021, Council was presented with updated
permitting guidelines for small cell wireless facilities in the public right of way. Council
requested at this meeting that staff consider creating an ordinance to further support the
permitting guidelines and to establish objective criteria for the siting of the facilities.
Staff presented a draft ordinance and regulations to City Council on December 6, 2022,
and received feedback regarding further refinement to finalize the documents. Staff has
incorporated this input and has prepared an ordinance and regulations that strengthens
the City’s permitting process for small wireless facilities while complying with federal
regulations and state law and incorporating recommendations from City Council.
Background on Relevant State and Federal Law and Regulations
Under state and federal law, wireless communications providers are given the right to
install wireless facilities, including small wireless facilities, within the public right of
way, subject to certain preserved local powers. Local authority to regulate small wireless
facilities is limited under these same laws. In particular, the Federal Communications
Commission (FCC) has established certain limits and regulations regarding the
permitting of small wireless facilities. These limits are designed to facilitate rapid
deployment of small wireless (“5G”) cellular networks. These limits include generally:
• Time limits on the processing of small cell permit applications (Shot Clocks).
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• Federal preemption of state or local regulations relating to the health effects of
small wireless facilities.
• Federal preemption of any local regulation that “materially inhibits” the
construction of small wireless facilities.
Local jurisdictions retain the ability to regulate small wireless facilities based on public
safety and reasonable aesthetic concerns. To reduce the aesthetic impacts of small
wireless facilities, a local government can set design standards such as requiring
screening or shrouding of facilities and having equipment coloring match the pole.
These design standards must be technically feasible and directed at addressing aesthetic
harms and may not have the effect of prohibiting installations or preventing a carrier
from improving the quality of their service.
Federal and state law restrict the City’s authority to regulate small wireless services.
However, the City retains the authority to address aesthetic and public safety concerns
arising from the installation of small wireless facilities, subject to the conditions
discussed below.
• Regulation of Wireless Facilities May Be Based on Aesthetic and Public Safety
Concerns
State and federal law and regulations, including the Federal Telecommunications Act
(FTC) of 1996 and provisions of the California Government Code and Public Utilities
Code, govern how local jurisdictions may regulate wireless facilities, including small
wireless facilities installed in the public right of way. Local governments, retain the
authority to establish aesthetic conditions for land use, including the authority to
regulate small wireless facilities’ design and placement, as long as placement
regulations do not inhibit a carrier’s ability to enhance their services. They also have
authority to manage the right of way to ensure public safety and to coordinate uses.
These powers enable local governments to enact regulations that would prevent small
cell facilities from interfering with use of the right of way and to protect public safety
by ensuring the poles on which small cells are mounted will securely bear their
weight. To reduce the aesthetic impacts of small cell facilities, a local government can
set design standards such as requiring screening of facilities and having equipment
coloring match the pole. Under FCC regulations, local aesthetic requirements are not
preempted if they are (1) reasonable, (2) no more burdensome than those applied to
other types of infrastructure deployments, and (3) published in advance.
• Regulation of Wireless Facilities Must Not Be Based on Health Concerns
Under federal law, a local government may not set standards for wireless facilities
based on concern over Radio Frequency (RF) emissions from those facilities, beyond
requiring that those facilities’ emissions meet the FCC’s established emission limits. RF
emissions from small wireless facilities in Cupertino typically fall around 100 times
below the FCC’s limits. So long as a small wireless facility complies with FCC
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standards, the City may not establish location requirements, deny a permit
application, or impose permit conditions for the facility based on concerns over its
perceived health effects.
• Regulation Must Not Have the Effect of Prohibiting Wireless Service
Federal law also requires that local government regulation of wireless service not
prohibit or have the effect of prohibiting the provision of personal wireless services.
The FCC’s September 2018 Order specified that “an effective prohibition occurs” when
a regulation “materially inhibits a provider’s ability to engage in any of a variety of
activities related to its provision of a covered service.” It further specified that a local
jurisdiction’s regulation of wireless services can amount to an effective prohibition
where it prevents a carrier from improving the quality of their service or from adding
new technologies and services, not just where it prevents a carrier from filling gaps in
service.
This means that a jurisdiction cannot deny a service provider’s wireless facility
application on the basis that the jurisdiction finds the provider’s existing coverage or
range of services adequate. Local governments also may not enact a blanket
prohibition on installation of small wireless facilities in a particular area of the City or
in specific neighborhoods. However, a jurisdiction could have grounds to deny a
specific placement of a small cellular facility if there is a reasonable alternative location
available
• “Shot Clocks” for Review of Small Cell Facility Applications
Federal law also requires local governments to act on applications for new wireless
facilities within “a reasonable period of time.” The FCC’s September 2018 Order sets
time limits, or “shot clocks,” defining presumptively reasonable periods of time for
review of small cell facility applications. Under the FCC’s Order, a jurisdiction has 60
days to review an application for collocation of a small wireless facility on an existing
structure and 90 days for review of an application to permit a new small wireless
facility.
Aesthetics
The City of Cupertino, through coordination with various wireless providers, has
developed aesthetic standards for small cell facilities on street light poles that
accommodate equipment from all wireless providers while ensuring a generally
homogenous appearance for the facilities. The intent of the aesthetic standards is to
ensure the City had an objective design standard for each carrier to follow and to ensure
consistency of design among different facilities. The City Council recommended
developing a homogenous design in 2016 and recognized the aesthetic design standards
for small wireless facilities (Attachment D) in 2017, when it approved the AT&T master
agreement.
Distances between small wireless facilities
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The FCC’s September 2018 Order states that “a minimum spacing requirement [for small
cells] that has the effect of materially inhibiting wireless service would be considered an
effective prohibition of service” (FCC 18-133 paragraph 87).
The proposed regulations set a preferred distance between small cell facilities of the
same carrier at 1,000’, unless a carrier can provide documentation showing that a
location that is closer than 1,000’ is the only feasible location that meets their service
needs.
Noticing of planned installations
Cupertino has also worked to enhance transparency of the permitting process for its
residents through various avenues, including mailed notices, extensive online
information, e-notification of permitting activities and other means, including the
longest notification period of any jurisdiction in Santa Clara County.
Due to the FCC’s September 2018 Order which sets time limits for completion of the
review of small cell facility applications, the City typically has 90 days to review an
application for a small cell facility. As part of the regulations, the City has incorporated a
public notification process whereby carriers are required to notify all property owners
located within 300’ of the proposed location. Property owners may comment to the
applicants or directly to the City. The applicants are required to track and provide to the
City a log of all comments and responses received.
The City has set a 21-day period in which the public can comment on the installation
before the City will consider issuing a permit for installation of a small wireless facility.
Although the comment period is 21-days, in practice, the City accepts and reviews all
correspondence from residents regarding small cell facilities, even after the comment
period has ended. It should be noted that Cupertino has the longest comment period of
any of its surrounding communities, with other cities having comment periods that
range from 7 days to 20 days:
Cupertino - 21 Days
Campbell - 10 Days
Los Altos - 15 Days
Los Gatos - 20 Days
Mountain View - 7 Days
Palo Alto - 14 Days
San Jose - 20 Days
Sunnyvale - 14 Days
To provide further notification, transparency, and information to Cupertino residents,
the City has created an online GIS map and e-notification sign-up list. The GIS Map
shows all proposed, permitted, and active small wireless facilities within the city, and
the e-notification signup will alert interested parties, via email, of any updates to the
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map. The GIS map and e-notification signup can be found on the Cupertino website
here: https://www.cupertino.org/our-city/departments/public-works/permitting-
development-services/small-cell-information.
Site Preference Guidelines
The wireless regulations include revised location preferences. The site preference
standards incorporate input from City Council and help ensure permitted small cell
facilities are installed to minimize visual impacts and to prioritize commercial locations.
The standards provide twelve tiers of preference, which range from Preferred Facilities
(1) to Least Preferred Facilities (12). The preferences are described as follows:
1) Locations where collocation of equipment with existing wireless facilities is
feasible within preferred facility tiers 2 through 7.
2) Locations within mixed use or non-residential districts.
3) Locations within residential districts on or along boulevards (arterials), as shown
on the circulation network of the General Plan.
4) Locations within residential districts on or along avenues designated as major
collector streets, as shown on the circulation network of the General Plan.
5) Locations within residential districts on or along avenues designated as minor
collector streets, as shown on the circulation network of the General Plan.
6) Other locations within residential districts.
7) Any location within 1,000 feet of an existing or proposed wireless facility serving
the same carrier and/or network.
8) Any location within 100 feet of a property that is eligible for protection under the
State Public Resources Code Section 5020.1(j).
9) Any location within 25 feet of an occupied structure, residential dwelling, or
school.
10) New standalone poles that serve only the wireless facility and which do not house
City owned streetlights or other publicly owned facilities.
11) Installations on wooden utility poles.
12) Any location where strand-mounted equipment of any kind is proposed.
A facility shall not be permitted within 1,000 feet of an existing or proposed wireless
facility serving the same carrier and/or network, unless the applicant can provide
documentation showing that a specific site is the only feasible option available to meet
the carrier’s needs.
Wireless Ordinance
Cupertino has historically regulated small wireless facilities using encroachment permits
and formal administrative written guidelines. Staff has prepared this wireless ordinance
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tailored specifically to wireless facilities in the public right of way. Staff has also
prepared regulations that include siting preferences and design requirements. The
adoption of the regulations would be authorized by the draft ordinance. The intent of
the proposed ordinance and regulations is to ensure that local control over the
placement of small wireless facilities is retained to the greatest extent permitted under
state and federal law, while also creating clear, enforceable rules that can be applied by
the Public Works staff who administer the program.
The ordinance includes the following provisions:
• Requires carriers to obtain a “wireless ROW permit” (encroachment permit) for
any installation of a wireless facility in the public right of way.
• Authorizes the adoption of regulations to implement the provisions of the
ordinance. The ordinance requires any revisions to the regulations other than a
minor modification, as defined, to be approved by the City Council.
• Establishes an application procedure and requires that applicants provide notice
to all residents and property owners within 300-feet of a proposed small wireless
facility.
• Authorizes the City Council to establish a fee for processing a wireless ROW
permit application.
• Authorizes the Public Works Director to make findings to approve or deny a
wireless ROW permit application and provides for an administrative appeal of the
Director’s decision.
• Includes provisions for the revocation of permits and the removal of equipment
following the revocation or termination of a wireless ROW permit.
The wireless regulations include the following provisions:
• Establishes specific application requirements, including requirements to evaluate
alternative locations for the proposed small wireless facilities and to prepare a RF
compliance report for each facility. The regulations also incorporate RF testing
requirements described in the City’s master license agreements.
• Encourages a voluntary pre-submittal community meeting, consistent with the
FCC rulemaking.
• Authorizes the peer review of applicant submittals, including RF compliance
reports, at the expense of the applicant.
• Establishes standard conditions of approval.
• Establishes siting and placement preferences for small wireless facilities, with
collocated equipment, and mixed-use and non-residential districts being the most
preferred locations.
• Includes detailed design standards, including standards for noise, landscaping,
concealment, lighting, and facility size.
• Establishes a 1,000-foot separation radius, based on Council input, between small
wireless facilities from the same carrier unless the applicant demonstrates that
installation of the facility located within the radius is required by applicable state
or federal law, or the Director determines a less-preferred location is necessary to
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protect public health, safety, or welfare, based on clear and convincing evidence
and specific characteristics of the location of the proposed facility.
The redlined versions of the ordinance and regulations provided in the attachments, show
the changes that were made to the previously presented draft ordinance and draft
regulations. These changes were based on City Council input and legal review.
Staff is recommending that City Council conduct a first reading of the ordinance and
adopt the draft resolution for approval of the regulations.
Sustainability Impact
No sustainability impact.
Fiscal Impact
No fiscal impact.
City Work Program (CWP) Item/Description
Yes, FY 25-26
5G Ordinance: Prepare an ordinance that regulates small cellular facilities in the public
right ow way.
Council Goal:
Quality of Life
California Environmental Quality Act
No California Environmental Quality Act impact.
_____________________________________
Prepared by: Chad Mosley, Director of Public Works
Reviewed by: Floy Andrews, Interim City Attorney
Approved for Submission by: Tina Kapoor, Interim City Manager
Attachments:
A – Ordinance – Chapter 14.30 (Clean)
B - Ordinance – Chapter 14.30 (Redlines)
C – Wireless Regulations (Clean)
D - Wireless Regulations (Redlines)
E - Draft Resolution
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ORDINANCE NO. 25-____
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
AMENDING CITY CODE BY ADDING CHAPTER 14.30 - SMALL WIRELESS
FACILITIES IN PUBLIC RIGHTS-OF-WAY
The City Council of the City of Cupertino finds that:
WHEREAS, the rapid expansion of small wireless facilities in the City’s public rights of
way has created a need to establish ordinances and regulations to ensure the orderly
construction of this infrastructure within the City and to protect the unique aesthetic
characteristics of the City; and
WHEREAS, the City Council of the City of Cupertino has considered the regulation of
small wireless facilities at various City Council meetings, including meetings held on
May 16, 2017, May 15, 2018, July 16, 2019, May 5, 2020, September 15, 2020, April 20, 2021,
and December 16, 2022, and
WHEREAS, the City Council included the further evaluation of an ordinance to regulate
small wireless communication facilities in its City Work Program for fiscal years 2022-23,
2024-25, and the current City Work Program for 2025-26, and
WHEREAS, the City Council provided direction on a draft ordinance presented at the
December 16, 2022 meeting, and that input has been incorporated herein, and
WHEREAS, the City Council held a duly noticed public hearing on September 16, 2025,
and after considering all testimony and written materials provided in connection with
that hearing introduced this ordinance and waived the reading thereof.
NOW, THEREFORE, THE CITY COUNCIL OF THE OF CITY OF CUPERTINO
DOES ORDAIN AS FOLLOWS:
SECTION 1. Adoption.
The Cupertino Municipal Code is hereby amended to add the following new section(s):
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Chapter 14.30 SMALL WIRELESS FACILITIES IN PUBLIC RIGHTS-OF-WAY
14.30.010 Purpose.
The purpose of this chapter is to establish a process for uniform standards for reviewing
and acting upon requests for the placement of small wireless facilities within the public
rights-of-way of the City consistent with the City’s obligation to promote the public
health, safety, and welfare, to manage the public rights-of-way, and to ensure that the
public is not incommoded by the use of the public rights-of-way for the placement of
small wireless facilities. The City recognizes the role of personal wireless facilities to
provide personal wireless service to the residents and businesses within the City. No
provision of this chapter shall be interpreted in a manner that violates state or federal
law.
14.30.020 Definitions.
A. The abbreviations, phrases, terms, and words used in this chapter will have the
following meanings assigned to them unless context indicates otherwise. Undefined
phrases, terms, or words in this chapter will have their ordinary meanings.
B. The definitions in this chapter shall control over conflicting definitions for the same
or similar abbreviations, phrases, terms, or words as may be defined elsewhere in the
Municipal Code.
C. Definitions.
1. “Applicant” means a person filing an application for placement or
modification of a small wireless facility in the public right-of-way.
2. “Application” means a formal request, including all required and requested
documentation and information, submitted by an applicant to the city for a wireless ROW
permit.
3. “City Manager” means the City Manager or their designee.
4. “Director” means the Director of the Department of Public Works or their
designee.
5. “Eligible facilities request” has the meaning as set forth in 47 C.F.R. Section
1.6100(b)(3), or any successor provision.
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6. “FCC” means the Federal Communications Commission or its lawful
successor.
7. “Permittee” means any person or entity granted a wireless ROW permit
pursuant to this chapter.
8. “Personal wireless services” has the same meaning as set forth in 47 U.S.C.
Section 332(c)(7)(C)(i).
9. “Public right-of-way,” “right-of-way,” or “ROW” means any public street,
public way, or public place within the City limits, either owned by the City, dedicated to
the City or granted by easement to the public for the purpose of travel, and which the
City has the responsibility to maintain or manage. “Public right-of-way,” “right-of-way,”
or “ROW” includes all or any part of the entire width of right-of-way, and above and
below the same, whether or not such entire area is actually used for travel purposes.
10. “Support structure” means any structure capable of supporting a base station.
11. “Small wireless facility,” “wireless facility” or “facility” means the
transmitters, antenna structures, and other types of installations used for the provision of
wireless services at a fixed location, including, without limitation, any associated
tower(s), support structure(s), and base station(s) used to provide personal wireless
services, as defined in 47 C.F.R. § 1.6002(l).
12. “Wireless regulations” means regulations adopted pursuant to
Section 14.30.040 and implementing the provisions of this chapter.
13. “Wireless ROW permit” means a permit issued pursuant to this chapter
authorizing the placement or modification of a small wireless facility of a design specified
in the permit at a particular location within the right-of-way.
14.30.030 Applicability.
A. Permit Required. Unless exempted, every person who seeks to place a small
wireless facility in the public rights-of-way or modify an existing wireless facility in the
public rights-of-way must obtain a wireless ROW permit authorizing the placement or
modification of the facility in accordance with this chapter.
B. Exemptions. This chapter does not apply to any of the following:
1. The placement or modification of facilities by the City or by any other agency
of the state solely for public safety purposes.
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2. The use of a mobile wireless facility to provide temporarily for wireless
services in the event of an emergency, for no longer than the duration of interruption in
services due to the emergency. This exception does not authorize the excavation,
movement, or removal of existing functional facilities.
3. Wireless communications facilities permitted under Chapter 19.136.
C. Other Legal Requirements. In addition to the requirements of this chapter, an
applicant seeking to place small wireless facilities in the right-of-way shall comply with
other applicable local, state, and federal laws and regulations, including but not limited
to applicable FCC regulations governing radio frequency emissions, the Americans with
Disabilities Act, and all applicable building standards. A valid wireless ROW permit
issued pursuant to the requirements of this chapter and the wireless regulations shall be
deemed to satisfy the requirements of Municipal Code Chapter 14.08.
D. Existing Wireless Facilities. Any permitted small wireless facility already existing
in the right-of-way as of the date of this chapter’s adoption shall remain subject to the
standards and conditions of the Municipal Code in effect prior to effective date of this
chapter, unless and until a renewal of such facility’s then-existing permit is granted, at
which time the provisions of this chapter shall apply in full force going forward as to
such facility. The review of any request for a renewal of a permit for such pre-existing
facilities shall be conducted pursuant to this chapter.
E. Public Use. Except as otherwise provided by state or federal law, any use of the
public right-of-way authorized pursuant to this chapter will be subordinate to the City’s
use and use by the public.
14.30.040 Wireless Standards and Regulations.
A. Adoption and Amendment Regulations. The Director shall develop wireless
standards regulations to implement the requirements of this chapter including
regulations governing eligible facility requests. The City Council shall approve the
adoption of the wireless regulations and shall approve any amendments to the wireless
regulations, except for minor modifications as set forth in Paragraph B. Applicants shall
engineer, design, and locate the small wireless facilities in accordance with the standards
and wireless regulations adopted by the City Council.
B. Minor Modifications. The Director may approve any modification of the wireless
regulations to the extent that such modification does not have the potential to
substantially enlarge or expand the scope of use of the right-of-way for the provision of
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personal wireless service, the potential to interfere with the use or management of the
right-of-way, or the potential to substantially impair public health, safety, and welfare
(“minor modification”). The Director shall notify the City Council of a proposed minor
modification of the wireless regulations at least 10 business days before the modification
takes effect. Prior to the effective date of a proposed minor modification, any
Councilmember may request that Council review the minor modification before it takes
effect. A request for review shall stay the implementation of the minor modification until
the City Council completes its review. The City Council may in its discretion approve,
modify, or reject the proposed minor modification.
14.30.050 Applications.
A. Application Procedures. The Director shall develop forms and procedures for
submission of applications for placement or modification of small wireless facilities and
proposed changes to any support structure consistent with this chapter.
B. Content of Application.
1. An applicant shall submit an application on the form approved by the
Director, which may be updated from time to time, but in any event shall require the
submission of all required fees, documents, information, and any other materials
necessary to allow the Director to make required findings and ensure that the proposed
facility will comply with applicable federal and state law and the Municipal Code and
will not endanger the public health, safety, or welfare.
2. An application for an eligible facility request shall be made in a form approved
by the Director and shall contain information sufficient to determine whether the
proposed facility complies with the requirements of 46 C.F.R. § 1.6100. An application for
an eligible facilities request shall be subject to the requirements of this chapter and the
wireless regulations to the extent expressly stated in this chapter or the regulations.
D. Public Notice. At least 21 days prior to when an application may be approved, the
applicant shall: (1) post notice at the proposed project site in a location near to and visible
from the right-of-way; (2) notify in writing, in a form approved by the Director, of the
filing of the application to property owners and residents of all property within a 300-
foot radius of the proposed project; and (3) provide the City with evidence that notice has
been provided pursuant to Subparagraphs (1) and (2). The applicant shall maintain and
replace the posted notice as necessary during the entire application review process until
the Director acts on the application and all appeals have been exhausted. The posted
notice shall be composed from durable quality and weather-resistant materials that will
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not deteriorate under normal circumstances for at least one hundred 180 calendar days.
The posted notice shall be at minimum 11 inches wide by 17 inches tall. The posted notice
shall not be placed in any location where it would obstruct travel or visibility for vehicles,
bicycles, pedestrians, or other users in the right-of-way.
E. Fees. Application fees shall be set by resolution of the City Council and shall be
required to be submitted with any application for a wireless ROW permit.
F. Review of Applications. Upon receipt of any fee established by this chapter, the
Director shall review an application for the placement or modification of a wireless
facility and shall issue any notices of incompleteness, requests for information, or conduct
or commission such studies as may be required to determine whether a permit should be
issued. If an application is incomplete, the Director may notify the applicant in writing,
specifying the material omitted from the application. The Director may in their discretion
deem any incomplete application withdrawn after 60 days.
14.30.060 Decisions of the Director.
A. Authority of Director. Subject to the rights of appeal provided herein, the Director
shall determine whether to approve, approve subject to conditions, or deny an
application. The Director may take such other steps as may be required to timely act upon
applications for placement or modification of wireless facilities, including issuing written
decisions and entering into agreements to mutually extend the time for action on an
application.
B. Findings. Except for eligible facilities requests, the Director shall approve an
application if, on the basis of the application and other materials or evidence provided in
review thereof, they find each of the following:
1. The application is complete and provides all information required by this
chapter and the wireless regulations.
2. The facility meets all applicable local, state, and federal health and safety
standards, including federal standards for radiofrequency emissions.
3. The facility complies with this chapter and all applicable wireless standards
and regulations.
The Director’s decision to approve, deny, or conditionally approve an application shall
be in writing and include the reasons for the decision.
C. Eligible Facilities Requests. For eligible facilities requests, the Director shall approve
an application if, on the basis of the application and other materials or evidence provided
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in review thereof, they find that the application meets the requirements set forth in 47
C.F.R. § 1.6100 and the proposed facility complies with all applicable state and federal
laws and regulations. The conditions of any permit previously issued for the eligible
facility shall apply to the maximum extent permitted by federal and state law and
regulations.
D. Conditions of Approval. All permits issued under this chapter shall include
conditions of approval sufficient to ensure compliance with the requirements of this
chapter and the wireless regulations, as may be set forth in the wireless regulations.
E. Independent Consultants. The Director may in their discretion select and retain
independent consultant(s) with expertise and appropriate credentials in
telecommunications, building or structural standards, and/or electrical or fire safety in
connection with the review of any application under this chapter. Such independent
consultant review may be retained on any issue that involves specialized or expert
knowledge in connection with an application, including but not limited to application
completeness or accuracy, engineering analysis, or compliance with FCC radio frequency
emissions limits. Nothing in this paragraph authorizes the City to evaluate the health
effects of a proposed wireless facility, except to determine that the facility complies with
radio frequency emissions limits established by the FCC.
F. Waivers. Requests for waivers from any requirement of this chapter or the wireless
regulations shall be made in writing to the Director. The Director may grant a request for
waiver only if (1) the applicant demonstrates that denial of an application would, within
the meaning of federal law, prohibit or effectively prohibit or materially inhibit the
provision of personal wireless services, or otherwise violate applicable state or federal
laws or regulations, or (2) with respect to a standard or requirement set forth in the
wireless regulations, the Director determines based on clear and convincing evidence that
a waiver of the standard or requirement is necessary to protect public health, safety, or
welfare, based on specific characteristics of the proposed facility. All waivers approved
pursuant to this Paragraph shall be granted only on a case-by-case basis and shall be
narrowly tailored so that the requirements of this chapter are waived only to the extent
necessary to comply with state or federal law or regulations or to protect public health,
safety, or welfare.
G. Notice to Interested Persons. The Director shall establish a procedure to allow any
interested person who receives notice pursuant to Section 14.30.050(D) to be notified of
any decision made pursuant to this Section.
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14.30.070 Appeals.
A. Right to Appeal; Appeal Fee. An applicant or any person entitled to receive notice
pursuant to Section 14.30.050(D) may request an administrative hearing to appeal the
director’s decision. In order to request a hearing, the affected person shall submit to the
City Clerk an administrative hearing form along with the full amount of any appeal fee.
The request for administrative hearing shall be incomplete if it does not include the
deposit in the full amount of any appeal fee. The deposit will be retained in a noninterest
bearing account until the matter is resolved. Any appeal fee shall be refunded to the
appellant if their appeal is granted. The administrative hearing form shall include the
location or address of the proposed wireless facility that is the subject of the appeal, as
well as the grounds for which the appeal is being submitted.
B. Time to Appeal. Appeals must be filed within five business days of the mailing of
decision notice of the Director unless a different time period is specified by the Director
in the notice. The Director may extend the time period for filing an appeal for good cause;
provided, however, an extension may not be granted where such extension would result
in approval of the application by operation of law. If a timely and complete request for a
hearing is not submitted, the Director’s decision shall be deemed final.
C. Administrative Hearing. If a timely and complete request for hearing is submitted,
the City Manager shall conduct an administrative hearing within 30 days of receipt of the
appeal or as soon thereafter as necessary to comply with applicable requirements of state
and federal law. The City Manager may decide all issues presented de novo. The
appellant and the applicant shall have the opportunity to present evidence; provided,
however, that rules of evidence and discovery do not apply to the administrative
hearings.
D. Decision on Appeal. The City Manager may affirm, reverse, or modify the Director’s
decision and may modify conditions of approval to ensure that the decision complies
with the requirements of this chapter and applicable local, state, and federal law. The City
Manager’s decision shall be in writing, shall explain the basis for the decision, and shall
be served upon the applicant and upon the appellant (if different) by first class mail to
the address stated on the request for hearing form. The written decision of the City
Manager shall be the final decision of the City effective on the date of mailing.
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14.30.080 Revocation of Permits; Removal of Equipment; Enforcement.
A. Revocation of Permit. A wireless ROW permit may be revoked (1) for failure to
comply with the conditions of the permit, any provision of the Municipal Code, or
applicable state or federal law; (2) if the permittee becomes ineligible for franchise rights
under state law; or (3) if the permittee’s FCC authorization to operate wireless facilities
and/or provide wireless service is terminated for any reason. The Director shall provide
the permittee notice and the opportunity to be heard prior to the revocation of any permit,
the procedures for which may be set forth more fully in the wireless regulations.
B. Removal of Wireless Facilities. The Director may order the removal of any wireless
facility upon revocation or termination of its wireless ROW permit and of any wireless
facility installed or modified after the effective date of the ordinance codified in this
chapter without a validly issued wireless ROW permit; provided, however that removal
of a support structure owned by the City, a utility, or another entity authorized to
maintain a support structure in the right-of-way need not be removed, but must be
restored to its prior condition, except as specifically permitted by the City. All entities
that own or control any part of a wireless facility shall be jointly and severally liable for
any costs incurred by the City in connection with enforcement of this provision and the
removal of the facility.
C. Administrative Penalties. In addition to any criminal, civil or other legal remedy
established by law that may be pursued to address violations of this chapter, the Director
may issue an administrative citation under Chapter 1.10 for the violation of any provision
of this chapter or any regulation adopted pursuant to Section 14.30.040.
14.30.090 Nondiscrimination.
In establishing the rights, obligations, and conditions set forth in this chapter, it is the
intent of the city to treat each applicant or public right-of-way user in a competitively
neutral and nondiscriminatory manner, to the extent required by law, and with
considerations that may be unique to the technologies, situation and legal status of each
particular applicant or request for use of the right-of-way.
SECTION 2: Severability and Continuity.
The City Council declares that each section, sub-section, paragraph, sub-paragraph,
sentence, clause and phrase of this ordinance is severable and independent of every other
section, sub-section, paragraph, sub-paragraph, sentence, clause and phrase of this
ordinance. If any section, sub-section, paragraph, sub-paragraph, sentence, clause or
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phrase of this ordinance is held invalid, or its application to any person or circumstance,
be determined by a court of competent jurisdiction to be unlawful, unenforceable or
otherwise void, the City Council declares that it would have adopted the remaining
provisions of this ordinance irrespective of such portion, and further declares its express
intent that the remaining portions of this ordinance should remain in effect after the
invalid portion has been eliminated. To the extent the provisions of this Ordinance are
substantially the same as previous provisions of the Cupertino Municipal Code, these
provisions shall be construed as continuations of those provisions and not as an
amendment to or readoption of the earlier provisions.
SECTION 3: California Environmental Quality Act.
This Ordinance is not a project under the requirements of the California Environmental
Quality Act, together with related State CEQA Guidelines (collectively, “CEQA”) because
it has no potential for resulting in physical change in the environment. In the event that
this Ordinance is found to be a project under CEQA, it is subject to the CEQA exemption
contained in CEQA Guidelines section 15303(d) because new construction or conversion
of small structures for utility extensions are categorically exempt. CEQA applies only to
actions which have the potential for causing a significant effect on the environment. In
this circumstance, the proposed action of adopting Cupertino Municipal Code Section
14.30, which regulates the installation of small wireless communication facilities in the
public right of way, would have no or only a de minimis effect on the environment. The
foregoing determination is made by the City Council in its independent judgment.
SECTION 4: Effective Date.
This Ordinance shall take effect thirty days after adoption as provided by Government
Code Section 36937.
SECTION 5: Publication.
The City Clerk shall give notice of adoption of this Ordinance as required by law.
Pursuant to Government Code Section 36933, a summary of this Ordinance may be
prepared by the City Clerk and published in lieu of publication of the entire text. The
City Clerk shall post in the office of the City Clerk a certified copy of the full text of the
Ordinance listing the names of the City Council members voting for and against the
ordinance.
INTRODUCED at a regular meeting of the Cupertino City Council on September 16,
2022, and ENACTED at a regular meeting of the Cupertino City Council on _______ by
the following vote:
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Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
SIGNED:
______________________
Liang Chao, Mayor
City of Cupertino
________________________
Date
_______________________
Kirsten Squarcia, City Clerk
________________________
Date
_______________________
Floy Andrews, Interim City Attorney
________________________
Date
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ORDINANCE NO. 25‐____
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
AMENDING CITY CODE BY ADDING CHAPTER 14.30 ‐ SMALL WIRELESS
FACILITIES IN PUBLIC RIGHTS‐OF‐WAY
The City Council of the City of Cupertino finds that:
WHEREAS, the rapid expansion of small wireless facilities in the City’s public rights of
way has created a need to establish ordinances and regulations to ensure the orderly
construction of this infrastructure within the City and to protect the unique aesthetic
characteristics of the City; and
WHEREAS, the City Council of the City of Cupertino has considered the regulation of
small wireless facilities at various City Council meetings, including meetings held on
May 16, 2017, May 15, 2018, July 16, 2019, May 5, 2020, September 15, 2020, April 20, 2021,
and December 16, 2022, and
WHEREAS, the City Council included the further evaluation of an ordinance to regulate
small wireless communication facilities in its City Work Program for fiscal years 2022‐23,
2024‐25, and the current City Work Program for 2025‐26, and
WHEREAS, the City Council provided direction on a draft ordinance presented at the
December 16, 2022 meeting, and that input has been incorporated herein, and
WHEREAS, the City Council held a duly noticed public hearing on September 16, 2025,
and after considering all testimony and written materials provided in connection with
that hearing introduced this ordinance and waived the reading thereof.
NOW, THEREFORE, THE CITY COUNCIL OF THE OF CITY OF CUPERTINO
DOES ORDAIN AS FOLLOWS:
SECTION 1. Adoption.
The Cupertino Municipal Code is hereby amended to add the following new section(s):
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Chapter 14.30 SMALL WIRELESS FACILITIES IN PUBLIC RIGHTS‐OF‐WAY
14.30.010 Purpose.
The purpose of this chapter is to establish a process for uniform standards for reviewing
and acting upon requests for the placement of small wireless facilities within the public
rights‐of‐way of the City consistent with the City’s obligation to promote the public
health, safety, and welfare, to manage the public rights‐of‐way, and to ensure that the
public is not incommoded by the use of the public rights‐of‐way for the placement of
small wireless facilities. The City recognizes the role of personal wireless facilities to
provide personal wireless service to the residents and businesses within the City. No
provision of this chapter shall be interpreted in a manner that violates state or federal
law.
14.30.020 Definitions.
A. The abbreviations, phrases, terms, and words used in this chapter will have the
following meanings assigned to them unless context indicates otherwise. Undefined
phrases, terms, or words in this chapterpolicy will have their ordinary meanings.
B. The definitions in this chapter shall control over conflicting definitions for the same
or similar abbreviations, phrases, terms, or words as may be defined elsewhere in the
Municipal Code.
C. Definitions.
1. “Applicant” means a person filing an application for placement or
modification of a small wireless facility in the public right‐of‐way.
2. “Application” means a formal request, including all required and requested
documentation and information, submitted by an applicant to the city for a
wireless ROW permit.
3. “City Manager” means the City Manager or their designee.
4. “Director” means the Director of the Department of Public Works or their
designee.
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5. “Eligible facilities request” has the meaning as set forth in 47 C.F.R. Section
1.6100(b)(3), or any successor provision.
6. “FCC” means the Federal Communications Commission or its lawful
successor.
7. “Permittee” means any person or entity granted a wireless ROW permit
pursuant to this chapter.
8. “Personal wireless services” has the same meaning as set forth in 47 U.S.C.
Section 332(c)(7)(C)(i).
9. “Public right‐of‐way,” “right‐of‐way,” or “ROW” means any public street,
public way, or public place within the City limits, either owned by the City,
dedicated to the City or granted by easement to the public for the purpose of
travel, and which the City has the responsibility to maintain or manage.
“Public right‐of‐way,” “right‐of‐way,” or “ROW” includes all or any part of
the entire width of right‐of‐way, and above and below the same, whether or
not such entire area is actually used for travel purposes.
10. “Support structure” means any structure capable of supporting a base station.
11. “Small Wwireless facility,” “wireless facility” or “facility” means the
transmitters, antenna structures, and other types of installations used for the
provision of wireless services at a fixed location, including, without limitation,
any associated tower(s), support structure(s), and base station(s) used to
provide personal wireless services, as defined in 47 C.F.R. § 1.6002(l).
12. “Wireless regulations” means regulations adopted pursuant to
Section 14.30.040 and implementing the provisions of this chapter.
13. “Wireless ROW permit” means a permit issued pursuant to this chapter
authorizing the placement or modification of a small wireless facility of a
design specified in the permit at a particular location within the right‐of‐way.
14.30.030 Applicability.
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A. Permit Required. Unless exempted, every person who seeks to place a small wireless
facility in the public rights‐of‐way or modify an existing wireless facility in the public
rights‐of‐way must obtain a wireless ROW permit authorizing the placement or
modification of the facility in accordance with this chapter.
B. Exemptions. This chapter does not apply to any of the following:
1. The placement or modification of facilities by the City or by any other agency
of the state solely for public safety purposes.
2. The use of a mobile wireless facility to provide temporarily for wireless
services in the event of an emergency, for no longer than the duration of
interruption in services due to the emergency. This exception does not
authorize the excavation, movement, or removal of existing functional
facilities.
3. Wireless communications facilities permitted under Chapter 19.136.
C. Other Legal Requirements. In addition to the requirements of this chapter, an
applicant seeking to place small wireless facilities in the right‐of‐way shall comply
with other applicable local, state, and federal laws and regulations, including but not
limited to applicable FCC regulations governing radio frequency emissions, the
Americans with Disabilities Act, and all applicable building standards. A valid
wireless ROW permit issued pursuant to the requirements of this chapter and the
wireless regulations shall be deemed to satisfy the requirements of Municipal Code
Chapter 14.08.
D. Existing Wireless Facilities. Any permitted small wireless facility already existing in
the right‐of‐way as of the date of this chapter’s adoption shall remain subject to the
standards and conditions of the Municipal Code in effect prior to effective date of this
chapter, unless and until a renewal of such facility’s then‐existing permit is granted,
at which time the provisions of this chapter shall apply in full force going forward as
to such facility. The review of any request for a renewal of a permit for such pre‐
existing facilities shall be conducted pursuant to this chapter.
E. Public Use. Except as otherwise provided by state or federal law, any use of the public
right‐of‐way authorized pursuant to this chapter will be subordinate to the City’s use
and use by the public.
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14.30.040 Wireless Standards and Regulations.
A. Adoption and Amendment Regulations. The Director shall develop wireless
standards regulations to implement the requirements of this chapter including
regulations governing eligible facility requests. The City Council shall approve the
adoption of the wireless regulations and shall approve any amendments to the
wireless regulations, except for minor modifications as set forth in Paragraph B.
Applicants shall engineer, design, and locate the small wireless facilities in
accordance with the standards and wireless regulations adopted by the City Council.
B. Minor Modifications. The Director may approve any modification of the wireless
regulations to the extent that such modification does not have the potential to
substantially enlarge or expand the scope of use of the right‐of‐way for the provision
of personal wireless service, the potential to interfere with the use or management of
the right‐of‐way, or the potential to substantially impair public health, safety, and
welfare (“minor modification”). The Director shall notify the City Council of a
proposed minor modification of the wireless regulations at least 10 business days
before the modification takes effect. Prior to the effective date of a proposed minor
modification, any Councilmember may request that Council review the minor
modification before it takes effect. A request for review shall stay the implementation
of the minor modification until the City Council completes its review. The City
Council may in its discretion approve, modify, or reject the proposed minor
modification.
14.30.050 Applications.
A. Application Procedures. The Director shall develop forms and procedures for
submission of applications for placement or modification of small wireless facilities
and proposed changes to any support structure consistent with this chapter.
B. Content of Application.
1. An applicant shall submit an application on the form approved by the
Director, which may be updated from time to time, but in any event shall
require the submission of all required fees, documents, information, and any
other materials necessary to allow the Director to make required findings and
ensure that the proposed facility will comply with applicable federal and state
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law and the Municipal Code and will not endanger the public health, safety,
or welfare.
2. An application for an eligible facility request shall be made in a form approved
by the Director and shall contain information sufficient to determine whether
the proposed facility complies with the requirements of 46 C.F.R. § 1.6100. An
application for an eligible facilities request shall be subject to the requirements
of this chapter and the wireless regulations to the extent expressly stated in
this chapter or the regulations.
C. Public Notice. At least 21 days prior to when an application may be approved, the
applicant shall: (1) post notice at the proposed project site in a location near to and
visible from the right‐of‐way; (2) notify in writing, in a form approved by the Director,
of the filing of the application to property owners and residents of all property within
a 300‐foot radius of the proposed project; and (3) provide the City with evidence that
notice has been provided pursuant to Subparagraphs (1) and (2). The applicant shall
maintain and replace the posted notice as necessary during the entire application
review process until the Director acts on the application and all appeals have been
exhausted. The posted notice shall be composed from durable quality and weather‐
resistant materials that will not deteriorate under normal circumstances for at least
one hundred 180 calendar days. The posted notice shall be at minimum 8.511 inches
wide by 11 17 inches tall. The posted notice shall not be placed in any location where
it would obstruct travel or visibility for vehicles, bicycles, pedestrians, or other users
in the right‐of‐way.
D. Fees. Application fees shall be set by resolution of the City Council and shall be
required to be submitted with any application for a wireless ROW permit.
E. Review of Applications. Upon receipt of any fee established by this chapter, the
Director shall review an application for the placement or modification of a wireless
facility and shall issue any notices of incompleteness, requests for information, or
conduct or commission such studies as may be required to determine whether a
permit should be issued. If an application is incomplete, the Director may notify the
applicant in writing, specifying the material omitted from the application. The
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Director may in their discretion deem any incomplete application withdrawn after 60
days.
14.30.060 Decisions of the Director.
A. Authority of Director. Subject to the rights of appeal provided herein, the Director
shall determine whether to approve, approve subject to conditions, or deny an
application. The Director may take such other steps as may be required to timely act
upon applications for placement or modification of wireless facilities, including
issuing written decisions and entering into agreements to mutually extend the time
for action on an application.
B. Findings. Except for eligible facilities requests, the Director shall approve an
application if, on the basis of the application and other materials or evidence provided
in review thereof, they find each of the following:
1. The application is complete and provides all information required by this
chapter and the wireless regulations.
2. The facility meets all applicable local, state, and federal health and safety
standards, including federal standards for radiofrequency emissions.
3. The facility complies with this chapter and all applicable wireless standards
and regulations.
The Director’s decision to approve, deny, or conditionally approve an application
shall be in writing and include the reasons for the decision.
C. Eligible Facilities Requests. For eligible facilities requests, the Director shall approve
an application if, on the basis of the application and other materials or evidence
provided in review thereof, they find that the application meets the requirements set
forth in 47 C.F.R. § 1.6100 and the proposed facility complies with all applicable state
and federal laws and regulations. The conditions of any permit previously issued for
the eligible facility shall apply to the maximum extent permitted by federal and state
law and regulations.
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D. Conditions of Approval. All permits issued under this chapter shall include
conditions of approval sufficient to ensure compliance with the requirements of this
chapter and the wireless regulations, as may be set forth in the wireless regulations.
E. Independent Consultants. The Director may in their discretion select and retain
independent consultant(s) with expertise and appropriate credentials in
telecommunications, building or structural standards, and/or electrical or fire safety
in connection with the review of any application under this chapter. Such
independent consultant review may be retained on any issue that involves specialized
or expert knowledge in connection with an application, including but not limited to
application completeness or accuracy, engineering analysis, or compliance with FCC
radio frequency emissions limits. Nothing in this paragraph authorizes the City to
evaluate the health effects of a proposed wireless facility, except to determine that the
facility complies with radio frequency emissions limits established by the FCC.
F. Waivers. Requests for waivers from any requirement of this chapter or the wireless
regulations shall be made in writing to the Director. The Director may grant a request
for waiver only if (1) the applicant demonstrates that denial of an application would,
within the meaning of federal law, prohibit or effectively prohibit or materially inhibit
the provision of personal wireless services, or otherwise violate applicable state or
federal laws or regulations, or (2) with respect to a standard or requirement set forth
in the wireless regulations, the Director determines based on clear and convincing
evidence that a waiver of the standard or requirement is necessary to protect public
health, safety, or welfare, based on specific characteristics of the proposed facility. All
waivers approved pursuant to this Paragraph shall be granted only on a case‐by‐case
basis and shall be narrowly tailored so that the requirements of this chapter are
waived only to the extent necessary to comply with state or federal law or regulations
or to protect public health, safety, or welfare.
G. Notice to Interested Persons. The Director shall establish a procedure to allow any
interested person who receives notice pursuant to Section 14.30.050(D) to be notified
of any decision made pursuant to this Section.
14.30.070 Appeals.
A. Right to Appeal; Appeal Fee. An applicant or Any any person entitled to receive
notice pursuant to Section 14.30.050(D) may request an administrative hearing to
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appeal the director’s decision. In order to request a hearing, the affected person shall
submit to the City Clerk an administrative hearing form along with the full amount
of any appeal fee. The request for administrative hearing shall be incomplete if it does
not include the deposit in the full amount of any appeal fee. The deposit will be
retained in a noninterest bearing account until the matter is resolved. Any appeal fee
shall be refunded to the appellant if their appeal is granted. The administrative
hearing form shall include the location or address of the proposed wireless facility
that is the subject of the appeal, as well as the grounds for which the appeal is being
submitted. Any applicant whose permit application is denied or any permittee who
is required to abandon facilities may appeal such decision in accordance with Chapter
1.16 of the Municipal code.
B. Time to Appeal. Appeals must be filed within five business days of the mailing of
decision notice of the Director unless a different time period is specified by the
Director in the notice. The Director may extend the time period for filing an appeal
for good cause; provided, however, an extension may not be granted where such
extension would result in approval of the application by operation of law. If a timely
and complete request for a hearing is not submitted, the Director’s decision shall be
deemed final.
C. Administrative Hearing. If a timely and complete request for hearing is submitted,
the City Manager shall conduct an administrative hearing within 30 days of receipt of
the appeal or as soon thereafter as necessary to comply with applicable requirements
of state and federal law. The City Manager may decide all issues presented de novo.
The appellant and the applicant shall have the opportunity to present evidence;
provided, however, that rules of evidence and discovery do not apply to the
administrative hearings.
D. Decision on Appeal. The City Manager may affirm, reverse, or modify the Director’s
decision and may modify conditions of approval to ensure that the decision complies
with the requirements of this chapter and applicable local, state, and federal law. The
City Manager’s decision shall be in writing, shall explain the basis for the decision,
and shall be served upon the applicant and upon the appellant (if different) by first
class mail to the address stated on the request for hearing form. The written decision
of the City Manager shall be the final decision of the City effective on the date of
mailing.
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14.30.080 Revocation of Permits; Removal of Equipment; Enforcement.
A. Revocation of Permit. A wireless ROW permit may be revoked (1) for failure to
comply with the conditions of the permit, any provision of the Municipal Code, or
applicable state or federal law; (2) if the permittee becomes ineligible for franchise
rights under state law; or (3) if the permittee’s FCC authorization to operate wireless
facilities and/or provide wireless service is terminated for any reason. The Director
shall provide the permittee notice and the opportunity to be heard prior to the
revocation of any permit, the procedures for which may be set forth more fully in the
wireless regulations.
B. Removal of Wireless Facilities. The Director may order the removal of any wireless
facility upon revocation or termination of its wireless ROW permit and of any
wireless facility installed or modified after the effective date of the ordinance codified
in this chapter without a validly issued wireless ROW permit; provided, however
that removal of a support structure owned by the City, a utility, or another entity
authorized to maintain a support structure in the right‐of‐way need not be removed,
but must be restored to its prior condition, except as specifically permitted by the
City. All entities that own or control any part of a wireless facility shall be jointly and
severally liable for any costs incurred by the City in connection with enforcement of
this provision and the removal of the facility.
C. Administrative Penalties. In addition to any criminal, civil or other legal remedy
established by law that may be pursued to address violations of this chapter, the
Director may issue an administrative citation under Chapter 1.10 for the violation of
any provision of this chapter or any regulation adopted pursuant to Section
14.30.040.
14.30.090 Nondiscrimination.
In establishing the rights, obligations, and conditions set forth in this chapter, it is the
intent of the city to treat each applicant or public right‐of‐way user in a competitively
neutral and nondiscriminatory manner, to the extent required by law, and with
considerations that may be unique to the technologies, situation and legal status of each
particular applicant or request for use of the right‐of‐way.
SECTION 2: Severability and Continuity.
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The City Council declares that each section, sub‐section, paragraph, sub‐paragraph,
sentence, clause and phrase of this ordinance is severable and independent of every other
section, sub‐section, paragraph, sub‐paragraph, sentence, clause and phrase of this
ordinance. If any section, sub‐section, paragraph, sub‐paragraph, sentence, clause or
phrase of this ordinance is held invalid, or its application to any person or circumstance,
be determined by a court of competent jurisdiction to be unlawful, unenforceable or
otherwise void, the City Council declares that it would have adopted the remaining
provisions of this ordinance irrespective of such portion, and further declares its express
intent that the remaining portions of this ordinance should remain in effect after the
invalid portion has been eliminated. To the extent the provisions of this Ordinance are
substantially the same as previous provisions of the Cupertino Municipal Code, these
provisions shall be construed as continuations of those provisions and not as an
amendment to or readoption of the earlier provisions.
SECTION 3: California Environmental Quality Act.
This Ordinance is not a project under the requirements of the California Environmental
Quality Act, together with related State CEQA Guidelines (collectively, “CEQA”) because
it has no potential for resulting in physical change in the environment. In the event that
this Ordinance is found to be a project under CEQA, it is subject to the CEQA exemption
contained in CEQA Guidelines section 15303(d) because new construction or conversion
of small structures for utility extensions are categorically exempt. CEQA applies only to
actions which have the potential for causing a significant effect on the environment. In
this circumstance, the proposed action of adopting Cupertino Municipal Code Section
14.30, which regulates the installation of small wireless communication facilities in the
public right of way, would have no or only a de minimis effect on the environment. The
foregoing determination is made by the City Council in its independent judgment.
SECTION 4: Effective Date.
This Ordinance shall take effect thirty days after adoption as provided by Government
Code Section 36937.
SECTION 5: Publication.
The City Clerk shall give notice of adoption of this Ordinance as required by law.
Pursuant to Government Code Section 36933, a summary of this Ordinance may be
prepared by the City Clerk and published in lieu of publication of the entire text. The
City Clerk shall post in the office of the City Clerk a certified copy of the full text of the
Ordinance listing the names of the City Council members voting for and against the
ordinance.
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INTRODUCED at a regular meeting of the Cupertino City Council on September 16,
2022, and ENACTED at a regular meeting of the Cupertino City Council on _______ by
the following vote:
Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
SIGNED:
______________________
Liang Chao, Mayor
City of Cupertino
________________________
Date
ATTEST:
_______________________
Kirsten Squarcia, City Clerk
________________________
Date
APPROVED AS TO FORM:
_______________________
Floy Andrews, Interim City Attorney
________________________
Date
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Attachment D
CITY OF CUPERTINO REGULATIONS FOR CONSTRUCTION, OPERATION, AND
MAINTENANCE OF SMALL WIRELESS FACILITIES IN THE PUBLIC RIGHT OF
WAY (MUNICIPAL CODE CHAPTER 14.30)
SECTION 1. PURPOSE AND INTENT
The City of Cupertino (“City”) adopts these wireless regulations applicable to small
wireless facilities (“Regulations”) to establish reasonable, uniform, and comprehensive
standards and procedures for the implementation of Municipal Code Chapter 14.30. The
standards and procedures set forth in these Regulations should be applied to protect and
promote public health, safety, and welfare and balance the benefits that flow from robust,
advanced wireless services with the City’s local values, which include without limitation
the aesthetic character of the City, its neighborhoods, and community. The Regulations
are intended to establish regulations and standards for small wireless facilities unless
specifically prohibited by applicable law.
SECTION 2. DEFINITIONS
The definitions in this Section 2 are applicable to the terms, phrases, and words of these
Regulations. Undefined terms, phrases, or words will have the meanings assigned to
them in the Municipal Code or 47 U.S.C. § 153, or if not defined in either therein, will have
their ordinary meanings. If any definition assigned to any term, phrase, or word in this
Section 2 conflicts with any federal or state‐mandated definition, the federal or state‐
mandated definition will control.
“Accessory equipment” means equipment other than antennas used in connection with
a small wireless facility and includes “transmission equipment” as defined by the FCC in
47 C.F.R. § 1.6100(b)(8).
“Antenna” means the same as defined by the FCC in 47 C.F.R. § 1.6002(b).
“Collocation” means the same as defined by the FCC in 47 C.F.R. § 1.6002(g).
“CPUC” means the California Public Utilities Commission established in the California
Constitution, Article XII, § 5, or its duly appointed successor agency.
“Decorative pole” means any pole that includes decorative or ornamental features,
design elements and/or materials intended to enhance the appearance of the pole or the
right‐of‐way in which the pole is located.
“Director” means the Director of Public Works or their designee.
“Eligible facilities request” means the same as defined by the FCC in 47 C.F.R.
§ 1.6100(b)(3).
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“FCC” means the Federal Communications Commission or its duly appointed successor
agency.
“FCC Shot Clock” means the FCC’s presumptively reasonable time frame, accounting
for any tolling or voluntary extension, or unusual circumstances justifying additional
time, within which the City generally must act on a duly filed request for authorization
in connection with a personal wireless service facility, as such time frame is defined by
the FCC. For small wireless facilities, the FCC Shot Clock is 60 days for collocations and
90 days for new structures.
“OTARD” means an “over‐the‐air reception device” and includes all antennas and
antenna supports covered by 47 C.F.R. § 1.4000(a)(1).
“Personal wireless services” means the same as defined in 47 U.S.C. § 332(c)(7)(C)(i).
“Personal wireless service facilities” means the same as defined in 47 U.S.C.
§ 332(c)(7)(C)(i).
“Public right‐of‐way” or “right‐of‐way” means the same as defined in Municipal Code
Section 14.30.020C(9).
“RF” means radio frequency or electromagnetic waves used for wireless communication.
“Shot clock days” means calendar days counted toward the presumptively reasonable
time under the applicable FCC Shot Clock. The term “shot clock days” does not include
any calendar days on which the FCC Shot Clock is tolled due to incompleteness or other
authorized pauses.
“Small wireless facility” or “small wireless facilities” means the same as defined by the
FCC in 47 C.F.R. § 1.6002(l).
“Support structure” means a “structure” as defined by the FCC in 47 C.F.R. § 1.6002(m).
“Underground district” means any area in the City within which overhead wires, cables,
cabinets, and associated overhead equipment, appurtenances, and other improvements
are either (1) prohibited by ordinance, resolution, or other applicable law; (2) scheduled
to be relocated underground within 18 months from the time an application is submitted;
or (3) primarily located underground at the time an application is submitted.
“Wireless facility” or “facility” means small wireless facility and the same as defined in
Municipal Code Section 14.30.020C(11).
“Wireless ROW permit” means the same as defined in Municipal Code Section
14.30.020C(13).
SECTION 3. APPLICABILITY
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Attachment D
a. Wireless Facilities. Except as expressly provided otherwise, the provisions in
these Regulations shall be applicable to all applications and requests for
authorization to construct, install, attach, operate, collocate, modify, reconstruct,
relocate, remove, or otherwise deploy small wireless facilities within the public
rights‐of‐way within the City’s jurisdictional and territorial boundaries.
b. Exemptions. These Regulations shall not apply to any facility exempt from
Chapter 14.30 of the Municipal Code pursuant to Section 14.30.030B.
c. Eligible Facilities Requests. Eligible facilities requests shall comply with Sections
4(b)‐(d), 4(h)‐(n), and 5(c)‐(d) and all applicable requirements of Section 8 to the
extent Section 8 applies to the determination of what constitutes a “substantial
change” under 47 C.F.R. § 1.6100(c)(1) but shall otherwise be exempt from the
requirements of these Regulations; provided, however, that with regards to 4(i),
the applicant will have the option of providing the public notice affidavit or
paying City’s costs associated with City completing the noticing process detailed
in 4(i) that otherwise is required of applicants.
SECTION 4. APPLICATION AND REVIEW PROCEDURES
a. Application Requirements for Wireless ROW Permits. All applications for
wireless ROW permits must comply with the requirements of Municipal Code
Section 14.30.050 and the requirements of this Section 4.
b. Application Form. The applicant shall submit a complete, duly executed wireless
ROW permit application on the current City of Cupertino form.
c. Application Fee. The applicant shall submit the applicable wireless ROW permit
fee established by City Council resolution. If no application fee has been
established for the specified work, then the applicant must submit a signed written
statement that acknowledges that the applicant will be required to reimburse the
City for its reasonable costs incurred in connection with the application within 10
days after the City issues a written demand for reimbursement.
d. Construction Drawings. The applicant shall submit true and correct construction
drawings, prepared and signed by a licensed or registered engineer, that depict all
the existing and proposed improvements, equipment and conditions related to the
proposed facility, including without limitation all poles, posts, pedestals, traffic
signals, towers, streets, sidewalks, pedestrian ramps, driveways, curbs, gutters,
drains, handholes, maintenance holes, fire hydrants, equipment cabinets,
antennas, cables, utilities, and trees and other landscape features. The construction
drawings must: (1) contain cut sheets that contain the technical specifications for
all existing and proposed antennas and accessory equipment, which includes
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Attachment D
without limitation the manufacturer, model number and physical dimensions;
(2) depict the applicant’s preliminary plan for electric, including the anticipated
locations for all conduits, cables, wires, handholes, junctions, transformers, meters,
disconnect switches, and points of connection; (3) include locations for existing
utility facilities within 50 feet of the footprint of work; and (4) demonstrate that
proposed facility will be in full compliance with all applicable health and safety
laws, regulations, or other rules, including without limitation all building codes,
electric codes, local street and sidewalk standards and specifications, and public
utility regulations and orders. All pole attachments shall be shown with pole
numbers.
e. Site Survey. The applicant shall submit a survey prepared, signed, and stamped
by a licensed engineer. The survey must identify and depict all existing
boundaries, encroachments, and other structures within 75 feet from the proposed
facility and any new improvements, including without limitation all (1) traffic
lanes; (2) private properties and property lines; (3) above and below‐grade utilities
and related structures and encroachments; (4) fire hydrants and other public safety
infrastructure; (5) streetlights, decorative poles, traffic signals, and permanent
signage; (6) sidewalks, driveways, parkways, curbs, gutters, and storm drains;
(7) benches, bus stops, trash cans, mailboxes, kiosks, and other street furniture;
and (8) existing trees, planters, and other landscaping features.
f. Photo Simulations. The applicant shall submit site photographs and photo
simulations that show the existing location and proposed wireless facility in
context from at least two vantage points within the public streets or other publicly
accessible spaces, together with a vicinity map that shows the location of the
proposed facility and the photo location for each vantage point. At least one
simulation must depict the wireless facility from a vantage point approximately
50 feet from the proposed support structure or location. The photo simulations and
vicinity map shall be incorporated into the construction plans submitted with the
application.
g. Identification of Alternative Locations. For a small wireless facility not proposed
in a Tier 1 location preference under Section 7(a), the applicant shall provide an
inventory of support structures and other feasible locations within 500 feet of the
proposed location and explain the basis for the selection of the proposed location.
h. RF Compliance Report. The applicant shall submit an RF exposure compliance
report that certifies that the proposed wireless facility, both individually and
cumulatively with all other emitters that contribute more than 5% to the
cumulative emissions in the vicinity (if any), will comply with applicable federal
RF exposure standards and exposure limits. The RF report must be prepared and
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Attachment D
certified by an engineer acceptable to the Director. The RF report must include the
actual frequency bands and power levels (in watts effective radiated power) for all
existing and proposed antennas at the proposed facility and exhibits that show the
location and orientation of all transmitting antennas and the boundaries of areas
with RF exposures in excess of the uncontrolled/general population limit (as that
term is defined by the FCC) and also the boundaries of areas with RF exposures in
excess of the controlled/occupational limit (as that term is defined by the FCC).
Each such boundary shall be clearly marked and identified for every transmitting
antenna at the proposed facility.
i. Public Notices. The applicant shall include with the application an affidavit that
attests that notice has been posted at the site of the proposed facility and provided
to property owners and residents of all property within a 300‐foot radius of the
proposed facility pursuant to Municipal Code 14.30.050(D). The notices shall be
posted and delivered on forms approved by the Director and must contain:
(1) a general description of the proposed wireless facility; (2) the applicant’s
identification and contact information as provided on the application submitted
to the City for interested parties to submit comments; (3) contact information for
the Public Works Department; (4) a statement that the Director will act on the
application without a public hearing and that the owner or occupant may request
to be notified of the Director’s decision; and (5) a general statement that the FCC
requires the City to take final action on applications for wireless facilities within
60 days for collocations and 90 days for facilities on new support structures. The
notice should provide the location, date, and time of a community meeting, if
applicable. The notice shall be delivered in an envelope that prominently displays
the operator’s logo and shall prominently display the text “NEW WIRELESS
FACILITY INFORMATION” on the front of the envelope. The applicant shall
maintain (and provide to the Director, at the Director’s request) (i) a list of
recipients of the public notice; (ii) a log of any correspondence to or from the
recipients of the notice prior to the City’s final decision on the application; and (iii)
a list of recipients of the public notice who have requested to receive notice of the
Director’s decision. The applicant shall copy the appropriate Public Works staff on
all email correspondence with members of the public. The noticing period for this
activity shall be 21 days from the date the letter is deposited with the United States
Postal Service, pursuant to Municipal Code 14.30.050(D). No permit or approval
for the wireless facility being noticed will be issued during the noticing period
unless permit issuance is required by applicable state or federal law.
j. Public Access to Application Information. The Director shall ensure that
information regarding the location and status of all wireless ROW permit
applications is available on the City of Cupertino website.
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Attachment D
k. Regulatory Authorization; Shot Clock Requirements. The applicant shall submit
evidence of the applicant’s regulatory status under federal and California law to
provide the services and construct the wireless facility proposed in the application.
The application must state whether the applicant believes state or federal law
requires action on the application within a specified time period.
l. Property Owner’s Authorization. The applicant shall identify the support
structure for the wireless facility (including any identification number) and
include written authorization from the support structure owner(s).
m. Acoustic Analysis. The applicant shall submit an acoustic analysis prepared and
certified by a California licensed engineer for the proposed wireless facility and all
associated equipment including all environmental control units, sump pumps,
temporary backup power generators, and permanent backup power generators
demonstrating compliance with the applicable provisions of Chapter 10.48. The
acoustic analysis must include an analysis of the manufacturers’ specifications for
all noise‐emitting equipment and a depiction of the proposed equipment relative
to all adjacent property lines. Where no generator, mechanical fan, or other noise‐
emitting equipment is proposed for installation, the applicant may submit, in lieu
of an acoustic analysis, evidence from the equipment manufacturer(s) that
demonstrates the ambient noise emitted from all the proposed equipment will not,
both individually and cumulatively, exceed applicable noise standards.
n. Structural Analysis. The applicant shall submit a report prepared and certified by
a California‐licensed structural engineer (or other qualified personnel acceptable
to the City) that certifies (1) the underlying pole or support structure has the
structural integrity and/or capacity to support all the proposed equipment and
attachments; (2) the foundation has the capacity to support additional loading and
to accommodate any modifications to the pole base and bolt pattern; and (3) any
drilling or cutting will preserve the structural integrity of the pole. Where an
applicant proposes to replace the pole and foundation, the applicant shall submit
structural drawings and calculations prepared and certified by a California‐
licensed structural engineer.
o. Community Meeting. The City strongly encourages, but does not require,
applicants to schedule, notice, arrange, and attend a pre‐submittal community
meeting with all interested members of the public. This voluntary, pre‐submittal
public meeting does not cause the FCC Shot Clock to begin running and is
intended to give applicants the opportunity to hear from members of the public
regarding proposed deployment. Applicants should bring any draft applications,
plans, maps, presentations, or other materials to facilitate the public’s
understanding of the applicant’s proposal. The City seeks to encourage dialogue
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that may allow applicants to address and resolve areas of concern prior to the
submittal of an application.
p. Pole Availability Requests. Before submitting an application, applicants seeking
a permit to install a wireless facility on a City light pole are encouraged but not
required to submit a pole availability request and reservation to the Department
of Public Works, to determine whether the light pole is available for the proposed
facility. The applicant shall explain why the proposed location meets the
requirements of Section 7 of these Regulations. Each pole availability request shall
include the following information:
1. A map showing the location of the streetlight pole that is the subject of the
request. This map should be in the form of a Google KMZ file or other file
type that clearly shows the streetlight being indicated.
2. Information on the equipment and layout being proposed (e.g., all
equipment within the shroud, equipment on the pole screened by signs,
base enclosure, underground vault, or equipment on the pole situated to
minimize views of equipment).
The approval of a pole availability request does not constitute approval of a
wireless ROW permit and does not relieve the applicant of complying with all
requirements of Chapter 14.30 and these Regulations.
q. License Agreement. For any wireless facility proposed to be installed on any
structure owned or controlled by the City and located within the public rights‐of‐
way, the applicant shall submit an executed Small Cell License Agreement on a
form prepared by the City that states the terms and conditions for such non‐
exclusive use by the applicant. Such agreement will function as a master
agreement pursuant to which an Encroachment Agreement will be entered into
between City and applicant which will detail the terms and conditions that will
govern particular siting authorizations.
r. Peer and Independent Consultant Review. The Director may in their discretion
select and retain independent consultant(s) with expertise and appropriate
credentials in telecommunications, RF testing/compliance, electrical or fire safety,
and/or other professional consultation services as deemed appropriate in
connection with the review of any application under this chapter. Such
independent consultant review may be retained on any issue that involves
specialized or expert knowledge in connection with an application, including but
not limited to application completeness or accuracy, engineering analysis, or
compliance with FCC radio frequency emissions limits. The Director may require
that the independent consultant prepare written reports, testify at public meetings,
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hearings and/or appeals, and attend meetings with City staff and/or the applicant.
Subject to applicable law, in the event that the Director elects to retain an
independent consultant in connection with any permit application, the applicant
shall be responsible for the reasonable costs in connection with the services
provided, which may include without limitation any costs incurred by the
independent consultant to attend and participate in any meetings or hearings.
Before the independent consultant may perform any services, the applicant shall
tender to the City a deposit in an amount equal to the estimated cost for the
consultant’s services to be provided, as determined by the Director. The Director
may request additional deposits as reasonably necessary to ensure sufficient funds
are available to cover the reasonable costs in connection with the independent
consultant’s services. In the event that the deposit exceeds the total costs for
consultant’s services, the Director shall promptly return any unused funds to the
applicant after the wireless facility has been installed and passes a final inspection
by the Director. In the event that the reasonable costs for the independent
consultant’s services exceed the deposit, the Director shall invoice the applicant
for the balance. The City shall not issue any wireless ROW permit to any applicant
with any unpaid deposit requests or invoices.
s. Incomplete Applications Deemed Withdrawn. An application shall be
automatically deemed withdrawn by the applicant when the applicant fails to
submit a substantive response to the Director within 180 calendar days after the
Director deems the application incomplete by written notice unless the applicant
demonstrates good cause for the delay. A “substantive response” must include, at
a minimum, all the materials identified as incomplete in the written incomplete
notice, unless the Director explicitly waives any materials.
SECTION 5. DECISIONS
a. Decision of the Director. The Director shall approve, deny (with or without
prejudice), or conditionally approve an application for a wireless ROW permit
within a sufficient time to allow for an appeal to the City Manager pursuant to
Municipal Code Section 14.30.070.
b. Findings for Approval. Except for eligible facilities requests, any approval or
conditional approval of an application for a wireless ROW permit shall include a
written determination based on the findings set forth in Municipal Code Section
14.30.060(B). The findings shall include a determination that the proposed facility
meets the requirements in these Regulations, including the following:
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1. The proposed facility is either located in the “most preferred” location for
a wireless facility (Section 7(a)) or that the requirements of Section 7(b) are
satisfied.
2. The proposed facility complies with all applicable design standards
(Section 8).
3. The applicant has demonstrated that the proposed facility will be in
compliance with all applicable FCC regulations and guidelines for human
exposure to RF emissions.
c. Eligible Facilities Requests. Notwithstanding Section 5(b), the Director shall
approve an eligible facilities request if the application meets the requirements set
forth in 47 C.F.R. § 1.6100 and complies with all applicable state and federal laws
and regulations, including without limitation applicable regulations for human
exposure to RF emissions and all applicable building standards. The conditions of
any permit previously issued for the eligible facility shall apply to the maximum
extent permitted by federal and state law and regulations.
d. Notice of Decision. Within five calendar days of the Director’s action on a wireless
ROW permit application, the Director shall provide written notice to the applicant
stating the reasons for approval, conditional approval, or denial of the permit
application.
SECTION 6. CONDITIONS OF APPROVAL
a. Standard Conditions. All wireless ROW permits shall be subject to the following
standard conditions of approval:
1. Permit Term. Each wireless ROW permit shall have a term of 10 years and
shall automatically expire 10 years and one day from its issuance, unless a
different term is set pursuant to a license agreement approved by the City
Council. Any other permit or approval issued in connection with any
collocation, modification, or other change to a permitted wireless facility,
including without limitation any permits or other approvals deemed‐
granted or deemed‐approved under state or federal law, shall not extend
the term of the permit unless expressly provided otherwise in such permit
or approval or required under state or federal law. Nothing in this
subparagraph shall extend or abridge the rights of permittee under any
license agreement with the City or any other public agency or any private
utility.
2. Permit Renewal. Not more than one year before a wireless ROW permit
expires, the permittee may apply for renewal of the permit. The permittee
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must demonstrate that the wireless facility complies with all conditions of
approval of the permit and all applicable provisions in Municipal Code and
Regulations that exist at the time the renewal decision is rendered. The
Director may modify or amend the conditions as may be necessary or
appropriate to ensure compliance with the Municipal Code, these
Regulations, or other applicable law. Upon renewal, the permit will
automatically expire 10 years and one day from the date of renewal unless
expressly issued for a shorter duration. Nothing in this subparagraph shall
extend or abridge the rights of permittee under any license agreement with
the City or any other public agency or any private utility. The provisions of
this subparagraph may be waived or modified by a license agreement
approved by the City Council.
3. Build‐Out Period. A wireless ROW permit will automatically expire six
months from the approval date (the “build‐out period”) unless the
permittee (i) obtains all other permits and approvals required to install,
construct, and/or operate the approved wireless facility, including without
limitation any permit or approval required by any federal, state, or local
public agency with jurisdiction over the subject property, the support
structure, or the wireless facility, and (ii) begins construction of the
permitted facility within six months of the approval date. The permittee
may request in writing, and the City may grant in writing, one six‐month
extension if the permittee submits substantial and reliable written evidence
demonstrating justifiable cause for the extension. If the build‐out period
and/or any extension period expires, the permit shall be automatically void,
but the permittee may resubmit a complete application, including all
application fees, for the same or a substantially similar facility.
4. Post‐Installation Certification. Within 30 calendar days after the permittee
receives the final inspection or completes the construction and/or
installation of a wireless facility, the permittee shall provide the Director
with documentation that the facility has been installed and/or constructed
in compliance with the approved construction drawings and photo
simulations. Such documentation shall include without limitation as‐built
drawings, GIS data, and site photographs. Post‐installation certification
shall include compliance with any provisions of a license agreement
between the permittee and the City relating to the measurement of RF
emissions from a wireless facility.
5. Site Maintenance. The permittee shall comply with the provisions of the
most current editions of the City’s Building Code, Plumbing Code, and
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Electrical Code; any applicable construction standards adopted by the
Department of Public Works; the facility’s specifications and plans; and any
applicable federal, state, or local statutes, ordinances, regulations,
guidelines, or requirements. The permittee shall keep the site, which
includes without limitation any and all improvements, equipment,
structures, access routes, fences, and landscape features, in a neat, clean,
and safe condition in accordance with the approved construction drawings
and all conditions in the wireless ROW permit. The permittee shall keep the
site area free from litter and debris at all times. The facility shall be
manufactured or treated to resist graffiti. The permittee, at no cost to the
City, shall monitor and abate any graffiti or other vandalism at the site. The
permittee shall make reasonable commercial efforts to remove graffiti
within 72 hours after the permittee receives notice or otherwise becomes
aware that such graffiti or other vandalism occurred.
6. Compliance with Laws. The permittee shall at all times comply with all
federal, state, and local statutes, regulations, orders, or other rules that carry
the force of law applicable to the permittee, the subject property, the
wireless facility, and any use or activities in connection with the use
authorized in the wireless ROW permit (collectively, “laws”). The permittee
expressly acknowledges and agrees that this obligation is intended to be
broadly construed and that no other specific requirements in these
conditions are intended to reduce, relieve, or otherwise lessen the
permittee’s obligation to maintain compliance with all laws. No failure or
omission by the City to timely enforce compliance with any applicable
provision in the Municipal Code, these Regulations, any permit condition,
or any applicable law or regulation shall be deemed to relieve, waive, or
lessen the permittee’s obligation to comply in all respects with all applicable
provisions in the Municipal Code, these Regulations, any permit condition,
or any applicable law or regulation.
7. Construction Activities. Construction shall be coordinated with other
utility companies or applicants installing infrastructure in the right‐of‐way
and shall be scheduled and conducted so as to minimize interference with
public use of the right‐of‐way, including access to the right‐of‐way from
private property. The permittee shall use all reasonable efforts to avoid any
and all unreasonable, undue, or unnecessary adverse impacts on nearby
properties that may arise from the construction, installation, operation,
modification, maintenance, repair, removal, and/or other activities on or
about the site of the facility, including the public’s use of the right‐of‐way
and the public’s access to the right‐of‐way from private property. The
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permittee shall not perform or cause or allow others to perform any
construction, installation, operation, modification, maintenance, repair,
removal, or other work that involves heavy equipment or machines except
during normal construction work hours authorized by the Municipal Code.
The restricted work hours in this condition will not prohibit any work
required to prevent an actual, immediate harm to property or persons or
any work arising from an emergency declared by the City or other state or
federal government agency or official with authority to declare an
emergency within the City. The Director may issue a stop work order for
any activity that violates this condition in whole or in part. The permittee
agrees to fully cooperate with the City in assisting the City to achieve its
accommodation obligations under the Americans with Disabilities Act, the
Fair Housing Act Amendments of 1988, and other applicable laws.
8. Inspections; Emergencies. The permittee expressly acknowledges and
agrees that the City’s officers, officials, staff, agents, contractors, or other
designees may enter onto the site and inspect the improvements and
equipment upon reasonable prior notice to the permittee. Notwithstanding
the prior sentence, the City’s officers, officials, staff, agents, contractors, or
other designees may (i) at any time inspect the facility visually or with any
remote sensing equipment and (ii) may, but will not be obligated to, enter
the facility without prior notice to support, repair, disable, or remove any
improvements or equipment in emergencies or when such improvements
or equipment threatens actual, imminent harm to property or persons. The
permittee, if present, may observe the City’s officers, officials, staff, or other
designees while any such inspection or emergency access occurs.
9. Permittee’s and Contractor’s Contact Information. Within 10 days from
the final approval, the permittee shall furnish the City with accurate and
up‐to‐date contact information for a person responsible for the wireless
facility, which includes without limitation such person’s full name, title,
direct telephone number, mailing address, and email address. The
permittee shall keep such contact information up‐to‐date at all times and
shall promptly provide the City with updated contact information if either
the responsible person or such person’s contact information changes. In
addition, before the City issues any permit required to commence
construction, the permittee shall furnish the City with accurate and up‐to‐
date contact information for the contractor responsible for the construction
of the facility, including without limitation such person’s full name, title,
direct telephone number, mailing address, and email address.
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10. Performance Bond. Before the City issues any permit required to
commence construction in connection with the permit, the permittee shall
post a performance bond from a surety and in a form acceptable to the
Director in an amount reasonably necessary to cover the cost to remove,
store, and/or dispose of the improvements and restore all affected areas
based on a written estimate from a qualified contractor with experience in
wireless facility removal. The written estimate must include the cost to
remove, reasonably store, and/or dispose of all equipment and other
improvements, including without limitation all antennas, radios, batteries,
generators, utilities, cabinets, mounts, brackets, hardware, cables, wires,
conduits, structures, shelters, towers, poles, footings, and foundations,
whether above ground or below ground, constructed or installed in
connection with the wireless facility, plus the cost to completely restore any
areas affected by the removal work to a standard compliant with applicable
laws. In establishing or adjusting the bond amount required under this
condition, the Director shall take into consideration any information
provided by the permittee regarding the cost to remove, reasonably store,
and/or dispose of the wireless facility to a standard compliant with
applicable laws. The performance bond shall expressly survive the duration
of the permit term to the extent required to effectuate a complete removal
of the subject wireless facility in accordance with this condition.
11. Landscaping. All landscaping shall comply with the requirements of
Section 8(e) of the Regulations. The permittee shall replace any landscape
features damaged or displaced by the construction, installation, operation,
maintenance, or other work performed by the permittee or at the
permittee’s direction on or about the facility.
12. Trenching and Excavation. Any excavation and/or trenching activities
shall not disturb the root systems of trees measuring 24 inches or more in
diameter. Protective fencing, consistent with City Standard Details, should
be installed around street trees within or adjacent to the work area to
prevent damage to branches, trunks, or root systems. If any cultural
resources are discovered during excavation, trenching, or other
construction activities, work shall be stopped immediately, and the Director
of Community Development shall be notified. Directional boring should be
used instead of trenching whenever possible to minimize interference with
vehicular traffic and may be required by the City when working in streets
that have been recently resurfaced or resealed. When trenching is
necessary, all trenches shall be covered at the end of each workday, in
compliance with City standards and policies regarding trench plates. The
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total time that a trench may remain open in any segment of the road system
should not exceed one week unless a longer time period is expressly
authorized by the Director.
13. Construction Hours and Noise Control. Noise‐producing site preparation
and construction activities shall comply with Municipal Code Section 10.48
and any additional conditions of approval. All trucks and equipment shall
use the best available noise control techniques and equipment including
improved mufflers, intake silencers, ducts, engine enclosures, and noise‐
reducing shields or shrouds. Impact tools such as jackhammers, pavement
breakers, and noise drills shall be hydraulically or electrically powered
wherever feasible to avoid noise associated with compressed air exhaust
from pneumatically powered tools. When the use of pneumatic tools is
unavoidable, an exhaust muffler shall be used on the compressed air
exhaust to lower noise levels. External jackets shall be used on tools where
feasible to achieve noise reductions. To the extent feasible, quieter
procedures, such as drilling instead of jack hammering, shall be used.
Stationary noise sources shall be located away from sensitive receptors to
the extent feasible. If location within 25 feet of homes, schools,
neighborhood parks, or retail businesses is necessary, stationery noise
sources shall be muffled and enclosed with temporary sheds, unless
permitted otherwise by the Director of Public Works. Trucks and other
vehicles should not be permitted to idle when waiting at or near the
construction site.
14. Dust and Stormwater Control. Construction sites shall be watered at least
twice daily if necessary to control dust caused by site preparation and
construction activities. Watering intervals shall be increased whenever
wind speeds exceed 15 miles per hour, or as necessary to control dust.
Where feasible, reclaimed water shall be used for this purpose. All trucks
hauling soil, sand, paving materials, and other loose materials shall be
covered or required to maintain at least two feet of space between the top
of the load and the top of the trailer. Streets shall be swept at the end of each
workday if soil, sand, or other material has been carried onto adjacent
paved streets or sidewalks. When feasible, streets shall be swept using
reclaimed water. Best Management Practices shall be used to prevent oil,
dirt, or other materials from construction equipment or activity from
washing into the City storm drainage system. Water discharge resulting
from both construction and underground facility drainage shall comply
with National Pollutant Discharge Elimination System (NPDES)
regulations.
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15. Cost Reimbursement. The permittee acknowledges and agrees that (i) the
permittee’s request for authorization to construct, install, and/or operate
the wireless facility will cause the City to incur costs and expenses; (ii) the
permittee shall be responsible to reimburse the City for all costs incurred in
connection with the permit, including without limitation costs related to
application review, permit issuance, site inspection, and any other costs
reasonably related to or caused by the request for authorization to
construct, install, and/or operate the wireless facility; (iii) any application
fees required for the application may not cover all such reimbursable costs
and that the permittee shall have the obligation to reimburse the City for all
such costs 10 days after receipt of a written demand for reimbursement and
reasonable documentation to support such costs; and (iv) the City shall
have the right to withhold any permits or other approvals in connection
with the wireless facility until and unless any outstanding costs have been
reimbursed to the City by the permittee.
16. Rearrangement and Relocation. The permittee acknowledges that the City,
in its sole discretion and at any time, may (i) change any street grade, width
or location; (ii) add, remove, or otherwise change any improvements in, on,
under, or along any street owned by the City or any other public agency,
including without limitation any sewers, storm drains, conduits, pipes,
vaults, boxes, cabinets, poles, and utility systems for gas, water, electric, or
telecommunications; and/or (iii) perform any other work deemed
necessary, useful, or desirable by the City (collectively, “City work”). The
City reserves the rights to do any and all City work without any admission
on its part that the City would not have such rights without the express
reservation in the wireless ROW permit. If the Director determines that any
City work will require the wireless facility to be rearranged, relocated, or
removed, the permittee shall at its sole cost and expense do or cause to be
done all things necessary to commence such rearrangement, relocation, or
removal, within 60 days of written request to do so and diligently prosecute
such work to completion, subject to City’s reasonable cooperation with
regards to permitting and/or licensing approvals. If the permittee fails or
refuses to either permanently or temporarily commence to rearrange,
relocate, or remove the wireless facility within 60 days after receiving notice
from the Director, the City may (but will not be obligated to) cause the
rearrangement, relocation, or removal to be performed at the permittee’s
sole cost and expense. The City may exercise its rights to rearrange, relocate,
or remove the permittee’s wireless facility without prior notice to permittee
when the Director determines that City work is immediately necessary to
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protect public health, safety or convenience. The permittee shall reimburse
the City for all costs and expenses in connection with such work within 10
days after receiving a written demand for reimbursement and reasonable
documentation to support such costs and expenses.
17. Reserved.
18. Electric Meters. The permittee shall comply with all electric utility
requirements for electric meters and enclosures, including making any
necessary upgrades and/or modifications to electrical facilities at the
permittee’s expense. The permittee shall obtain all required permits for the
upgrade or modification of electric meters, enclosures, wiring, and/or other
equipment and shall restore any affected areas to its original condition that
existed prior to installation of the equipment. The permittee shall work to
ensure all electric meters are screened from public view or shall provide
written evidence demonstrating why screening of an electric meter is
infeasible. The Director may in their discretion require modifications to the
application materials to better disguise the meter or otherwise hide it from
view.
19. Insurance. The permittee shall secure and maintain commercial general
liability insurance, including bodily injury and property damage, with limits
of $2,000,000 per occurrence and $4,000,000 in the aggregate, or as otherwise
established by agreement, and shall have coverage at least as broad as the
Insurance Service Office (ISO) Form No. CG 0001 or its successor; provided,
however, that the Director may consider proof of adequate insurance
sufficient to satisfy the requirements of any license agreement between
permittee and the City as proof of compliance with this condition. The City,
the City Council, and the City’s boards, commissions, officers, and
employees shall be included as an additional insureds under the permittee’s
policy.
20. Indemnification. The permittee shall indemnify, defend, protect, and hold
harmless the City, the City Council, and the City’s commission members,
officers, and employees from and against any and all claims, demands,
losses, damages, liabilities, fines, charges, penalties, administrative and
judicial proceedings, orders, judgments, all costs and expenses (collectively,
“claims”) incurred in connection with activities authorized under the
wireless ROW permit or in connection with the construction, operation, or
maintenance of the wireless facility, except to the extent that any such claim
arises solely from the negligence or willful misconduct of the City, the City
Council, or the City’s commission members, officers, and employees. In the
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event the City becomes aware of any claims, the City will use best efforts to
promptly notify the permittee and the private property owner (if
applicable) and shall reasonably cooperate in the defense. The permittee
expressly acknowledges and agrees that the City shall have the right to
approve, which approval shall not be unreasonably withheld, the legal
counsel providing the City’s defense, and the property owner and/or
permittee (as applicable) shall promptly reimburse the City for any costs
and expenses directly and necessarily incurred by the City in the course of
the defense. The permittee expressly acknowledges and agrees that the
permittee’s indemnification obligations under this condition are a material
consideration that motivates the City to approve any wireless ROW permit
and that such indemnification obligations will survive the expiration,
revocation, or other termination of the wireless ROW permit.
21. Truthful and Accurate Statements. The permittee acknowledges that the
City’s approval relies on the written and/or oral statements by permittee
and/or persons authorized to act on permittee’s behalf. In any matter before
the City in connection with the wireless ROW permit or the infrastructure
approved under the permit, neither the permittee nor any person
authorized to act on permittee’s behalf shall, in any written or oral
statement, recklessly or intentionally provide material factual information
that is incorrect or misleading or intentionally or recklessly omit any
material information necessary to prevent any material factual statement
from being incorrect or misleading. Failure to comply with this paragraph
may result in permit revocation and other enforcement action under these
Regulations or the Municipal Code.
22. Permit Revocation. Wireless ROW permits may be subject to revocation
under Municipal Code Section 14.30.080(A). The Director may initiate
revocation proceedings when the Director determines that a wireless
facility is not in compliance with any applicable law, including without
limitation the conditions of any permit issued in connection with the
construction, operation, or maintenance of the facility. The Director shall
provide the permittee with written notice identifying (i) the facility; (ii) the
violation(s) to be corrected; and (iii) the timeframe in which the permittee
must correct such violation(s), and shall notify the permittee that, in
addition to all other rights and remedies the City may pursue, the City may
initiate revocation proceedings for failure to correct such violation(s). The
Director may revoke a permit if said violation(s) are not corrected within 30
days of the date of the notice, or within the timeframe to correct such
violation(s) stated in the notice, whichever is longer. The permittee may
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appeal the decision of the Director to the City Manager within 10 days of
service of the decision via first class mail. If a timely and complete request
for appeal is submitted, the City Manager shall conduct an administrative
hearing within 30 days of receipt of the appeal. The City Manager may
decide the issues presented de novo. The City Manager’s decision following
the hearing shall be in writing, shall explain the basis for the decision, and
shall be served upon the permittee by first class mail, to the address stated
on the request for appeal form. The written decision of the City Manager
shall be the final decision of the City effective on the date of mailing.
23. Record Retention. The permittee shall retain all records related to the
construction, operation, and maintenance of the wireless facility
throughout the permit term, including without limitation the wireless ROW
permit application, the wireless ROW permit, the approved plans and
photo simulations, any RF calculations and RF testing reports, and any
other permits, approvals, memoranda, documents, papers, and other
correspondence entered into the public record in connection with the
wireless ROW permit or wireless facility (collectively, “records”). If the
permittee does not maintain such records as required by this condition, any
ambiguities or uncertainties that would be resolved by inspecting the
missing records will be construed against the permittee. The requirements
in this condition shall not be construed to create any obligation to create or
prepare any records not otherwise required to be created or prepared by
these Regulations or other applicable laws or regulations. Compliance with
the requirements in this condition shall not excuse the permittee from any
other similar record‐retention obligations under other applicable laws or
regulations.
24. Lessee/Operator Bound. Any lessee of the permittee and/or any operator
of an antenna or other equipment installed at the facility shall be bound by
all appliable conditions of the wireless ROW permit. Any failure of such
lessee and/or operator to comply with all appliable conditions of the
wireless ROW permit shall be deemed to be permittee’s failure.
25. Successors and Assigns. The conditions, covenants, promises, and terms
contained in the wireless ROW permit shall bind and inure to the benefit of
the City and permittee and their respective successors and assigns. Prior to
any voluntary assignment or assumption of rights or obligations under the
permit, the permittee shall notify the City in writing of the assignment or
assumption and shall provide all contact information required pursuant to
these Regulations.
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b. Right to Modify Permit. The City expressly reserves the right to review and
modify the conditions of the wireless permit in the event of any change in federal
law that expands the City’s authority with respect to the placement, design, or
operation of the wireless facility, and otherwise authorizes the City to modify the
permit and related conditions. In the event of any such change in law, the Director
may take actions consistent with the amended law. The permittee shall be entitled
to notice and an opportunity to be heard prior to any changes made to the permit
or conditions authorized by any such changes to federal law. Nothing in this
paragraph shall be construed to limit any vested right conferred to the permittee
under state or federal law.
c. Special Conditions. The Director may modify, add, or remove conditions to any
wireless ROW permit as they deem necessary or appropriate to (1) protect and/or
promote the public health, safety, and welfare; (2) tailor the standard conditions
in paragraph (a) of this Section to the particular facts and circumstances associated
with the deployment of a wireless facility; and/or (3) ensure that the proposed
deployment complies with the Municipal Code, the Regulations, generally
applicable health and safety requirements, and/or any other applicable laws or
regulations. As required by applicable FCC regulations, the Director shall ensure
that any different conditions applied to wireless facilities are no more burdensome
than those applied to other similarly situated infrastructure deployments.
SECTION 7. LOCATION STANDARDS
a. Location Preferences. The preferred locations for wireless facilities installed in
public rights‐of‐way, ordered from most preferred to least preferred, are set forth
as follows:
1. Locations where collocation of equipment with existing wireless facilities is
feasible within preferred facility tiers 2 through 7.
2. Locations within mixed use or non‐residential districts.
3. Locations within residential districts on or along boulevards (arterials), as
shown on the circulation network of the General Plan.
4. Locations within residential districts on or along avenues designated as
major collector streets, as shown on the circulation network of the General
Plan.
5. Locations within residential districts on or along avenues designated as
minor collector streets, as shown on the circulation network of the General
Plan.
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6. Other locations within residential districts.
7. Any location within 1,000 feet of an existing or proposed wireless facility
serving the same carrier and/or network.
8. Any location within 100 feet of a property that is eligible for protection
under the State Public Resources Code Section 5020.1(j).
9. Any location within 25 feet of an occupied structure, residential dwellings,
or schools.
10. New standalone poles that serve only the wireless facility and which do not
house City owned streetlights or other publicly owned facilities.
11. Installations on wooden utility poles.
12. Any location where strand‐mounted equipment of any kind is proposed.
If more than one location qualifies as the most preferred location under
subparagraphs (2)‐(6), the most preferred location shall be the location that is
furthest from any occupied residential unit. Except as provided in Section 7(b), no
wireless facility may be installed at a location within 1,000 feet of an existing or
proposed wireless facility serving the same carrier and/or network.
b. Findings for Installation in a Less‐Preferred Location. A wireless facility shall be
installed at the most‐preferred location within 500 feet of the proposed location
consistent with Section 7a, and shall be located at least 1,000 feet from any existing
or proposed wireless facility serving the same carrier and/or network unless (1)
the applicant demonstrates that installation of the facility at a less preferred
location is required by applicable state or federal law, or (2) the Director
determines based on clear and convincing evidence that installation of the facility
at a less‐preferred location is necessary to protect public health, safety, or welfare,
based on specific characteristics of the location of the proposed facility, or (3) any
other more preferred location is deemed technically infeasible. At the request of
the Director, the applicant shall provide signal strength analyses, coverage maps,
and/or an analysis of preferred site locations in support of any request to install a
wireless facility at a less‐preferred location under this subparagraph.
c. Prohibited Support Structures. Wireless facilities shall not be permitted on the
following support structures:
1. Decorative poles (including historic or ornamental streetlight poles).
2. Traffic signal poles, mast arms, cabinets, or related devices or structures.
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3. New, non‐replacement wood poles, or any utility pole scheduled for
removal or relocation within 24 months from the time the Director acts on
the wireless ROW permit application.
d. Encroachments Onto or Over Private Property. No antennas, accessory
equipment, or other improvements may encroach onto or over any private or other
property outside the public right‐of‐way without the property owner’s written
consent and property owner’s provision of written waiver that releases, waives
and holds harmless City from any injury to property or persons associated with
such encroachment into or onto private property.
e. No Interference with Other Uses. Wireless facilities and any associated antennas,
accessory equipment, or improvements shall not be located in any place or manner
that would physically interfere with or impede any of the following:
1. The view of any traffic sign, streetlight, or other traffic control device or any
other view lines necessary for the safety of vehicles, bicycles, or pedestrians.
2. Worker access to any above ground or underground infrastructure for
traffic control, streetlights, or public transportation, including without
limitation any curb control sign, vehicular traffic sign or signal, pedestrian
traffic sign or signal, or barricade reflector.
3. Access to any public transportation vehicles, shelters, street furniture, or
other improvements at any public transportation stop.
4. Worker access to above ground or underground infrastructure owned or
operated by any public or private utility agency.
5. Access to any fire hydrant, water valve, or water main.
6. Access to any doors, gates, passage doors, stoops, or other ingress and
egress points to any building appurtenant to the right‐of‐way.
7. Access to wastewater stations.
8. Access to any fire escape or other ingress or egress for fire safety purposes.
9. Any other similar service or facility that benefits the City or the health,
safety, or welfare of its residents.
f. Additional Placement Requirements. In addition to the other requirements of this
Section 7, the Director shall consider the following criteria in determining the
placement of a wireless facility.
1. The facility should be placed on existing structures where feasible.
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2. The facility should be placed as close as possible to the property corners or
the property line between two parcels that abut the public right‐of‐way.
3. The facility should not be placed in front of the primary entrance to a
residence or retail business or at any other location where it would unduly
interfere with the operation of a business, including blocking views of the
entrance or display windows.
4. The facility should not be placed within any sight distance triangles at any
intersections, street corners, driveways, and/or other points of ingress or
egress, unless the facility fully complies with site distance standards.
5. The facility should not be placed in any location that obstructs illumination
patterns for existing streetlights.
g. Replacement Poles. All replacement poles shall be (1) located in the same position,
or as close to the removed pole as possible; (2) aligned with the other existing poles
along the public rights‐of‐way; and (3) substantially similar in height and width
to the existing pole and compliant with all applicable standards and specifications
promulgated by the Director.
SECTION 8. DESIGN STANDARDS
a. Compliance with Health and Safety Regulations. All wireless facilities shall be
designed, constructed, operated, and maintained in compliance with all generally
applicable health and safety regulations, including without limitation all
applicable regulations for human exposure to RF emissions.
b. Finishes. All exterior surfaces shall be painted, colored, and/or wrapped in flat,
non‐reflective hues that match the underlying support structure or blend with the
primary background. All surfaces shall be treated with graffiti‐resistant sealant.
All finishes shall be subject to the Director’s prior approval.
c. Noise. Wireless facilities shall comply with all applicable noise control standards
and regulations in the Municipal Code Chapter 10.48 and shall not exceed, either
on an individual or cumulative basis, the noise limit in the applicable district.
Backup generators shall be operated during periods of power outages or for
testing only and shall not be tested on weekends, holidays, or between the hours
of 5:00 p.m. and 9:00 a.m.
d. Lights. All lights and light fixtures must be aimed and shielded so that their
illumination effects are directed downwards and confined within the public right‐
of‐way in a manner consistent with all standards and specifications promulgated
by the Director. All antennas, accessory equipment, and other improvements with
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indicator or status lights must be installed in locations and within enclosures that
mitigate illumination impacts visible from publicly accessible areas.
e. Trees and Landscaping. Wireless facilities may not remove or displace any
existing tree or landscape features without the prior approval of the Director. Each
removed or displaced tree or landscaping feature must be replaced by trees or
landscape features approved by the Director and consistent with Department of
Community Development landscaping requirements or Department of Public
Works requirements, whichever is applicable. Any replacement tree must be
substantially the same size as the removed or a displaced tree unless approved by
the Director. The permittee shall at all times be responsible to maintain any
replacement landscape features.
f. Signs and Advertisements. All wireless facilities that involve RF transmitters
must include signage that, consistent with applicable state and federal regulatory
requirements, accurately identifies the facility owner/operator, the
owner/operator’s site name or identification number, and a toll‐free number to the
owner/operator’s network operations center. Wireless facilities may not bear any
other signage, logos, or advertisements unless expressly approved by the City,
required by law, or recommended under FCC or other United States governmental
agencies for compliance with RF emissions regulations. Signage shall be no larger
than 6‐inches by 6‐inches unless required to be larger by law.
g. Site Security Measures. Wireless facilities may incorporate reasonable and
appropriate site security measures, such as locks and anti‐climbing devices, to
prevent unauthorized access, theft, or vandalism. The Director shall not approve
any barbed wire, razor ribbon, electrified fences, or any similarly dangerous
security measures.
h. Shrouding. All antennas and associated cables, jumpers, wires, mounts, masts,
brackets, and other connectors and hardware shall be installed within a shroud or
radome unless shrouding is not feasible. For pole‐top antennas, the shroud must
match published City standards for size. The antenna shall be finished in a flat,
non‐reflective color to match the underlying support structure.
i. Antenna Volume. If shrouding pursuant to Paragraph (h) of this Section is not
feasible, each individual antenna associated with a wireless facility shall not
exceed three cubic feet in volume. The cumulative volume for all unshrouded
antennas at a wireless facility shall not exceed (1) three cubic feet in residential
districts or (2) six cubic feet in nonresidential districts.
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j. Overall Height. No antenna may extend more than five and one‐half feet above
the support structure, plus any minimum separation between the antenna and
other pole attachments required by applicable health and safety regulations.
k. Horizontal Projection. Horizontal projections are prohibited except where other
designs are not feasible. Side‐mounted antennas, where permitted, shall not
project (1) more than 24 inches from the support structure unless a greater distance
is required to comply with legal requirements imposed by the CPUC; (2) over any
roadway used for vehicular travel; or (3) over any abutting private property
without written authorization of the property owner.
l. Accessory Equipment Volume. The cumulative volume for all accessory
equipment at a single wireless facility shall not exceed (1) nine cubic feet in
residential districts or (2) 12 cubic feet in nonresidential districts. The volume
limits in this subsection do not apply to any undergrounded accessory equipment.
m. Undergrounded Accessory Equipment.
1. Where Required. Accessory equipment (other than any electric meter or
emergency disconnect switch when required by the electrical provider)
shall be placed underground when proposed in any underground district.
The Director may waive the requirement to underground accessory
equipment if the total volume of accessory equipment is less than 9 cubic
feet and the location and design of wireless facility otherwise complies with
the requirements of Sections 7 and 8.
2. Vaults. All undergrounded accessory equipment must be installed in an
environmentally controlled vault that is load‐rated to meet applicable
standards and specifications. Underground vaults located beneath a
sidewalk must be constructed with a slip‐resistant cover. Vents for airflow
shall be flush‐to‐grade when placed within the sidewalk. All vault lids shall
be constructed from materials rated for heavy traffic and acceptable to the
Director. Only non‐toxic sealants may be used.
n. Pole‐Mounted Accessory Equipment.
1. Preferred Concealment Techniques. Applicants shall place pole‐mounted
accessory equipment in the least conspicuous position on the proposed pole
and at the proposed location. All above ground wires and cables shall be
installed within the interior of the pole or radome unless it is not feasible to
do so. If pole‐mounted accessory equipment must be installed on the
exterior of the pole, the equipment shall be concealed behind street, traffic,
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or other existing signs to the extent that such installation complies with
applicable public health and safety regulations.
2. Orientation. Unless placed behind a street sign or some other concealment
that dictates the equipment orientation on the pole, pole‐mounted
accessory equipment should be oriented away from prominent views and
shall not substantially obstruct a view from the primary living area of a
residence (e.g., oriented toward the street).
3. Horizontal Projection. Pole‐mounted accessory equipment shall not project
(i) more than 24 inches from the pole surface unless a greater distance is
required to comply with legal requirements imposed by the CPUC; (ii) over
any roadway used for vehicular travel; or (iii) over any abutting private
property without the written consent of the property owner and property
owner’s provision of written waiver that releases, waives and holds
harmless City from any injury to property or persons associated with such
encroachment into or onto private property. All pole‐mounted accessory
equipment shall be mounted flush to the pole surface. If applicable state or
federal laws or regulations preclude flush‐mounted equipment, the
separation gap between the pole and the accessory equipment shall be no
greater than required to comply with such laws or regulations and shall be
concealed to the Director’s satisfaction.
4. Minimum Vertical Clearance. The lowest point on any pole‐mounted
accessory equipment shall be at least eight feet above ground level adjacent
to the pole unless applicable state or federal law or regulations impose a
different requirement. If applicable laws or regulations require any pole‐
mounted accessory equipment component to be placed less than eight feet
above ground level, the clearance from ground level shall be no less than
required to comply with such laws or regulations.
o. Ground‐Mounted or Base‐Mounted Accessory Equipment
1. Placement of Ground‐Mounted Equipment. Ground‐mounted equipment is
prohibited unless approved by the Director. Any approved ground‐
mounted equipment cabinets shall be placed six inches behind the
sidewalk, at least two feet from the curb, and two feet from driveway and
curb edges. Pedestals must be at least three feet from fire hydrants.
Installations must leave a minimum horizontal clear space for the path of
travel of at least six feet, unless otherwise approved by the Director. The
Director may require more clear space for travel in heavily used commercial
areas to provide sufficient room for pedestrian traffic. On arterial streets
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outside underground districts, proposed ground‐mounted accessory
equipment should be completely shrouded or placed in a cabinet
substantially similar in appearance to existing ground‐mounted accessory
equipment cabinets. On non‐arterial streets, the preferred means of
concealment of ground‐mounted facilities are as follows:
(i) Within a landscaped parkway, median or similar location, behind or
among new or existing landscape features and painted or wrapped
in flat, natural colors to blend with landscape features.
(ii) If landscaping concealment is not feasible, disguised as other street
furniture adjacent to the support structure, such as, for example,
mailboxes, benches, trash cans, or information kiosks.
2. Ground‐Mounted Equipment. No ground‐mounted accessory equipment
cabinets will be permitted.
3. Fire Protection. The exterior walls and roof covering of all ground‐mounted
accessory equipment cabinets and equipment shelters shall be constructed
of materials rated as nonflammable under the Uniform Building Code.
Openings in all above ground equipment shelters and cabinets shall be
protected against penetration by fire and windblown embers to the extent
feasible.
p. Strand‐Mounted Wireless Facilities. Strand‐mounted wireless facilities are
prohibited unless approved by the Director. Where permitted, no more than one
strand‐mounted wireless facility may be installed (1) on any single span between
two poles or (2) directly adjacent to any single pole. The Director shall not approve
any ground‐mounted equipment in connection with a strand‐mounted wireless
facility unless the ground‐mounted equipment consists of a remote power source
used to power multiple strand‐mounted wireless facilities. Strand‐mounted
wireless facilities shall not exceed one cubic foot in total volume. All equipment
and other improvements associated with a strand‐mounted wireless facility must
comply with all applicable health and safety regulations. Any accessory
equipment mounted on the pole shall be finished to match the underlying pole.
“Snowshoes” and other spooled fiber or cables are prohibited, unless approved by
the Director.
q. Utilities Serving Wireless Facilities.
1. Overhead Lines. The Director shall not approve any new overhead utility
lines in underground districts. In areas with existing overhead lines, new
communication lines shall be “overlashed” with existing communication
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lines to the maximum extent feasible. No new overhead utility lines shall be
permitted to traverse any roadway used for vehicular transit. Existing
overhead lines that serve a City streetlight pole proposed to support a
wireless facility shall be placed underground with the installation of the
facility.
2. Vertical Cable Risers. All cables, wires, and other connectors must be routed
through conduits within the pole or other support structure, and all conduit
attachments, cables, wires, and other connectors must be concealed from
public view. To the extent that cables, wires, or other connectors cannot be
routed through the pole, the applicant shall route them through a single
external conduit or shroud that has been finished to match the underlying
pole.
3. Spools and Coils. Excess fiber or cable shall not be spooled, coiled, or
otherwise stored on the pole outside equipment cabinets, vaults, or
shrouds. Fiber or cable placement on existing poles shall have a minimum
safety slack for sway and wind. Looped fiber storage for future use is
prohibited.
4. Electric Meters. Wireless facilities shall use flat‐rate electric service or other
method that obviates the need for a separate above‐grade electric meter. If
flat‐rate service is not available, applicants may install a shrouded smart
meter. If a ground‐mounted equipment cabinet is authorized by the
Director, an electric meter may be integrated with and recessed into the
cabinet. Separate ground‐mounted electric meter pedestals are prohibited
unless they are required by the electric service provider.
r. Existing Conduit or Circuits. The Director may condition the issuance of a
wireless ROW permit to require the use of existing vaults, utility holes, conduits,
ducts, manholes, electric circuits, and/or other similar facilities whenever
available. Access to any conduit and/or circuits owned by the City shall be subject
to the Director’s prior written approval, which the Director may withhold or
condition as the Director deems necessary or appropriate to protect the City’s
infrastructure, to prevent interference with the City’s municipal functions, and to
protect public health and safety.
s. Alternative Design Standards. An applicant may propose alternative design
standards, which may be considered by the Director on a case‐by‐case basis. The
Director may approve an alternative design standard only if (1) the applicant
demonstrates that strict application of the design standards in this Section 8 would
conflict with applicable state or federal law or regulations, or (2) the Director
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determines based on clear and convincing evidence that a variance from the design
standards set forth in this Section 8 is necessary to protect public health, safety, or
welfare, based on specific characteristics of the proposed facility. Any variance
from the design standards set forth in this Section 8 shall be allowed only to the
extent necessary to comply with state or federal law or regulations or to protect
public health, safety, or welfare.
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CITY OF CUPERTINO REGULATIONS FOR CONSTRUCTION, OPERATION, AND
MAINTENANCE OF SMALL WIRELESS FACILITIES IN THE PUBLIC RIGHT OF
WAY (MUNICIPAL CODE CHAPTER 14.30)
SECTION 1. PURPOSE AND INTENT
The City of Cupertino (“City”) adopts these wireless regulations applicable to small
wireless facilities (“Regulations”) to establish reasonable, uniform, and comprehensive
standards and procedures for the implementation of Municipal Code Chapter 14.30. The
standards and procedures set forth in these Regulations should be applied to protect and
promote public health, safety, and welfare and balance the benefits that flow from robust,
advanced wireless services with the City’s local values, which include without limitation
the aesthetic character of the City, its neighborhoods, and community. The Regulations
are intended to establish regulations and standards for small wireless facilities unless
specifically prohibited by applicable law.
SECTION 2. DEFINITIONS
The definitions in this Section 2 are applicable to the terms, phrases, and words of these
Regulations. Undefined terms, phrases, or words will have the meanings assigned to
them in the Municipal Code or 47 U.S.C. § 153, or if not defined in either therein, will have
their ordinary meanings. If any definition assigned to any term, phrase, or word in this
Section 2 conflicts with any federal or state‐mandated definition, the federal or state‐
mandated definition will control.
“Accessory equipment” means equipment other than antennas used in connection with
a small wireless facility and includes “transmission equipment” as defined by the FCC in
47 C.F.R. § 1.6100(b)(8).
“Antenna” means the same as defined by the FCC in 47 C.F.R. § 1.6002(b).
“Collocation” means the same as defined by the FCC in 47 C.F.R. § 1.6002(g).
“CPUC” means the California Public Utilities Commission established in the California
Constitution, Article XII, § 5, or its duly appointed successor agency.
“Decorative pole” means any pole that includes decorative or ornamental features,
design elements and/or materials intended to enhance the appearance of the pole or the
right‐of‐way in which the pole is located.
“Director” means the Director of Public Works or their designee.
“Eligible facilities request” means the same as defined by the FCC in 47 C.F.R.
§ 1.6100(b)(3).
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“FCC” means the Federal Communications Commission or its duly appointed successor
agency.
“FCC Shot Clock” means the FCC’s presumptively reasonable time frame, accounting
for any tolling or voluntary extension, or unusual circumstances justifying additional
time, within which the City generally must act on a duly filed request for authorization
in connection with a personal wireless service facility, as such time frame is defined by
the FCC. For small wireless facilities, the FCC Shot Clock is 60 days for collocations and
90 days for new structures.
“OTARD” means an “over‐the‐air reception device” and includes all antennas and
antenna supports covered by 47 C.F.R. § 1.4000(a)(1).
“Personal wireless services” means the same as defined in 47 U.S.C. § 332(c)(7)(C)(i).
“Personal wireless service facilities” means the same as defined in 47 U.S.C.
§ 332(c)(7)(C)(i).
“Public right‐of‐way” or “right‐of‐way” means the same as defined in Municipal Code
Section 14.30.020C(9).
“RF” means radio frequency or electromagnetic waves used for wireless communication.
“Shot clock days” means calendar days counted toward the presumptively reasonable
time under the applicable FCC Shot Clock. The term “shot clock days” does not include
any calendar days on which the FCC Shot Clock is tolled due to incompleteness or other
authorized pauses.
“Small wireless facility” or “small wireless facilities” means the same as defined by the
FCC in 47 C.F.R. § 1.6002(l).
“Support structure” means a “structure” as defined by the FCC in 47 C.F.R. § 1.6002(m).
“Underground district” means any area in the City within which overhead wires, cables,
cabinets, and associated overhead equipment, appurtenances, and other improvements
are either (1) prohibited by ordinance, resolution, or other applicable law; (2) scheduled
to be relocated underground within 18 months from the time an application is submitted;
or (3) primarily located underground at the time an application is submitted.
“Wireless facility” or “facility” means small wireless facility and the same as defined in
Municipal Code Section 14.30.020C(11).
“Wireless ROW permit” or “Small Cell Facility Encroachment Permit” means the same
as defined in Municipal Code Section 14.30.020C(13).
SECTION 3. APPLICABILITY
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a. Wireless Facilities. Except as expressly provided otherwise, the provisions in
these Regulations shall be applicable to all applications and requests for
authorization to construct, install, attach, operate, collocate, modify, reconstruct,
relocate, remove, or otherwise deploy small wireless facilities within the public
rights‐of‐way within the City’s jurisdictional and territorial boundaries.
b. Exemptions. These Regulations shall not apply to any facility exempt from
Chapter 14.30 of the Municipal Code pursuant to Section 14.30.030B.
c. Eligible Facilities Requests. Eligible facilities requests shall comply with Sections
4(b)‐(d), 4(h)‐(n), and 5(c)‐(d) and all applicable requirements of Section 8 to the
extent Section 8 applies to the determination of what constitutes a “substantial
change” under 47 C.F.R. § 1.6100(c)(1) but shall otherwise be exempt from the
requirements of these Regulations; provided, however, that with regards to 4(i),
the applicant will have the option of providing the public notice affidavit or
paying City’s costs associated with City completing the noticing process detailed
in 4(i) that otherwise is required of applicants.
SECTION 4. APPLICATION AND REVIEW PROCEDURES
a. Application Requirements for Wireless ROW Permits. All applications for
wireless ROW permits must comply with the requirements of Municipal Code
Section 14.30.050 and the requirements of this Section 4.
b. Application Form. The applicant shall submit a complete, duly executed wireless
ROW permit application on the current City of Cupertino form.
c. Application Fee. The applicant shall submit the applicable wireless ROW permit
fee established by City Council resolution. If no application fee has been
established for the specified work, then the applicant must submit a signed written
statement that acknowledges that the applicant will be required to reimburse the
City for its reasonable costs incurred in connection with the application within 10
days after the City issues a written demand for reimbursement.
d. Construction Drawings. The applicant shall submit true and correct construction
drawings, prepared and signed by a licensed or registered engineer, that depict all
the existing and proposed improvements, equipment and conditions related to the
proposed facility, including without limitation all poles, posts, pedestals, traffic
signals, towers, streets, sidewalks, pedestrian ramps, driveways, curbs, gutters,
drains, handholes, maintenance holes, fire hydrants, equipment cabinets,
antennas, cables, utilities, and trees and other landscape features. The construction
drawings must: (1) contain cut sheets that contain the technical specifications for
all existing and proposed antennas and accessory equipment, which includes
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without limitation the manufacturer, model number and physical dimensions;
(2) depict the applicant’s preliminary plan for electric, and data backhaul utilities,
including the anticipated locations for all conduits, cables, wires, handholes,
junctions, transformers, meters, disconnect switches, and points of connection;
(3) include locations for existing utility facilities within 50 feet of the footprint of
work; and (4) demonstrate that proposed facility will be in full compliance with
all applicable health and safety laws, regulations, or other rules, including without
limitation all building codes, electric codes, local street and sidewalk standards
and specifications, and public utility regulations and orders. All pole attachments
shall be shown with pole numbers.
e. Site Survey. The applicant shall submit a survey prepared, signed, and stamped
by a licensed engineer. The survey must identify and depict all existing
boundaries, encroachments, and other structures within 75 feet from the proposed
facility and any new improvements, including without limitation all (1) traffic
lanes; (2) private properties and property lines; (3) above and below‐grade utilities
and related structures and encroachments; (4) fire hydrants and other public safety
infrastructure; (5) streetlights, decorative poles, traffic signals, and permanent
signage; (6) sidewalks, driveways, parkways, curbs, gutters, and storm drains;
(7) benches, bus stops, trash cans, mailboxes, kiosks, and other street furniture;
and (8) existing trees, planters, and other landscaping features.
f. Photo Simulations. The applicant shall submit site photographs and photo
simulations that show the existing location and proposed wireless facility in
context from at least two vantage points within the public streets or other publicly
accessible spaces, together with a vicinity map that shows the location of the
proposed facility and the photo location for each vantage point. At least one
simulation must depict the wireless facility from a vantage point approximately
50 feet from the proposed support structure or location. The photo simulations and
vicinity map shall be incorporated into the construction plans submitted with the
application.
g. Identification of Alternative Locations. For a small wireless facility not proposed
in a tTier 1 lLocation Ppreference under Section 7(a), Tthe applicant shall provide
an inventory of support structures and other feasible locations within 500 feet of
the proposed location and explain the basis for the selection of the proposed
location.
h. RF Compliance Report. The applicant shall submit an RF exposure compliance
report that certifies that the proposed wireless facility, both individually and
cumulatively with all other emitters that contribute more than 5% to the
cumulative emissions in the vicinity (if any), will comply with applicable federal
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RF exposure standards and exposure limits. The RF report must be prepared and
certified by an engineer acceptable to the Director. The RF report must include the
actual frequency bands and power levels (in watts effective radiated power) for all
existing and proposed antennas at the proposed facility and exhibits that show the
location and orientation of all transmitting antennas and the boundaries of areas
with RF exposures in excess of the uncontrolled/general population limit (as that
term is defined by the FCC) and also the boundaries of areas with RF exposures in
excess of the controlled/occupational limit (as that term is defined by the FCC).
Each such boundary shall be clearly marked and identified for every transmitting
antenna at the proposed facility.
i. Public Notices. The applicant shall include with the application an affidavit that
attests that notice has been posted at the site of the proposed facility and provided
to property owners and residents of all property within a 300‐foot radius of the
proposed facility pursuant to Municipal Code 14.30.050(D). The notices shall be
posted and delivered on forms approved by the Director and must contain:
(1) a general description of the proposed wireless facility; (2) the applicant’s
identification and contact information as provided on the application submitted
to the City for interested parties to submit comments; (3) contact information for
the Public Works Department; (4) a statement that the Director will act on the
application without a public hearing and that the owner or occupant may request
to be notified of the Director’s decision; and (5) a general statement that the FCC
requires the City to take final action on applications for wireless facilities within
60 days for collocations and 90 days for facilities on new support structures; and
(6) a statement that any person that wishes to seek a reasonable accommodation
under the American with Disabilities Act or Fair Housing Amendments Act may
do so. The notice should provide the location, date, and time of a community
meeting, if applicable. The notice shall be delivered in an envelope that
prominently displays the operator’s logo and shall prominently display the text
“NEW WIRELESS FACILITY INFORMATION” on the front of the envelope. The
applicant shall maintain (and provide to the Director, at the Director’s request)
(i) a list of recipients of the public notice; (ii) a log of any correspondence to or from
the recipients of the notice prior to the City’s final decision on the application; and
(iii) a list of recipients of the public notice who have requested to receive notice of
the Director’s decision. The applicant shall copy the appropriate Public Works
staff on all email correspondence with members of the public. The noticing period
for this activity shall be 21 days from the date the letter is deposited with the
United States Postal Service, pursuant to Municipal Code 14.30.050(D). No permit
or approval for the small wireless facility being noticed will be issued during the
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noticing period unless applicable state or federal law or regulations impose a
different requirementpermit issuance is required by applicable state or federal law.
j. Public Access to Application Information. The Director shall ensure that
information regarding the location and status of all wireless ROW permit
applications is available on the City of Cupertino website.
k. Regulatory Authorization; Shot Clock Requirements. The applicant shall submit
evidence of the applicant’s regulatory status under federal and California law to
provide the services and construct the wireless facility proposed in the application.
The application must state whether the applicant believes state or federal law
requires action on the application within a specified time period.
l. Property Owner’s Authorization. The applicant shall identify the support
structure for the wireless facility (including any identification number) and
include written authorization from the support structure owner(s).
m. Acoustic Analysis. The applicant shall submit an acoustic analysis prepared and
certified by a California licensed engineer for the proposed wireless facility and all
associated equipment including all environmental control units, sump pumps,
temporary backup power generators, and permanent backup power generators
demonstrating compliance with the applicable provisions of Chapter 10.48. The
acoustic analysis must include an analysis of the manufacturers’ specifications for
all noise‐emitting equipment and a depiction of the proposed equipment relative
to all adjacent property lines. Where no generator, mechanical fan, or other noise‐
emitting equipment is proposed for installation, the applicant may submit, in lieu
of an acoustic analysis, evidence from the equipment manufacturer(s) that
demonstrates the ambient noise emitted from all the proposed equipment will not,
both individually and cumulatively, exceed applicable noise standards.
n. Structural Analysis. The applicant shall submit a report prepared and certified by
a California‐licensed structural engineer (or other qualified personnel acceptable
to the City) that certifies (1) the underlying pole or support structure has the
structural integrity and/or capacity to support all the proposed equipment and
attachments; (2) the foundation has the capacity to support additional loading and
to accommodate any modifications to the pole base and bolt pattern; and (3) any
drilling or cutting will preserve the structural integrity of the pole. Where an
applicant proposes to replace the pole and foundation, the applicant shall submit
structural drawings and calculations prepared and certified by a California‐
licensed structural engineer.
o. Community Meeting. The City strongly encourages, but does not require,
applicants to schedule, notice, arrange, and attend a pre‐submittal community
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meeting with all interested members of the public. This voluntary, pre‐submittal
public meeting does not cause the FCC Shot Clock to begin running and is
intended to give applicants the opportunity to hear from members of the public
regarding proposed deployment. Applicants should bring any draft applications,
plans, maps, presentations, or other materials to facilitate the public’s
understanding of the applicant’s proposal. The City seeks to encourage dialogue
that may allow applicants to address and resolve areas of concern prior to the
submittal of an application.
p. Pole Availability Requests. Before submitting an application, applicants seeking
a permit to install a wireless facility on a City light pole are encouraged but not
required to submit a pole availability request and reservation to the Department
of Public Works, to determine whether the light pole is available for the proposed
facility. The applicant shall explain why the proposed location meets the
requirements of Section 7 of these Regulations. Each pole availability request shall
include the following information:
1. A map showing the location of the streetlight pole that is the subject of the
request. This map should be in the form of a Google KMZ file or other file
type that clearly shows the streetlight being indicated.
2. Information on the equipment and layout being proposed (e.g., all
equipment within the shroud, equipment on the pole screened by signs,
base enclosure, underground vault, or equipment on the pole situated to
minimize views of equipment).
The approval of a pole availability request does not constitute approval of a
wireless ROW permit and does not relieve the applicant of complying with all
requirements of Chapter 14.30 and these Regulations.
q. License Agreement. For any wireless facility proposed to be installed on any
structure owned or controlled by the City and located within the public rights‐of‐
way, the applicant shall submit an executed Small Cell License Agreement on a
form prepared by the City that states the terms and conditions for such non‐
exclusive use by the applicant. Such agreement will function as a master
agreement pursuant to which an Encroachment Agreement will be entered into
between City and applicant which will detail the terms and conditions that will
govern particular siting authorizations.
r. Peer and Independent Consultant Review. The Director may in their discretion
select and retain independent consultant(s) with expertise and appropriate
credentials in telecommunications, RF testing/compliance, electrical or fire safety,
and/or other professional consultation services as deemed appropriate in
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connection with the review of any application under this chapter. Such
independent consultant review may be retained on any issue that involves
specialized or expert knowledge in connection with an application, including but
not limited to application completeness or accuracy, engineering analysis, or
compliance with FCC radio frequency emissions limits. The Director may require
that the independent consultant prepare written reports, testify at public meetings,
hearings and/or appeals, and attend meetings with City staff and/or the applicant.
Subject to applicable law, in the event that the Director elects to retain an
independent consultant in connection with any permit application, the applicant
shall be responsible for the reasonable costs in connection with the services
provided, which may include without limitation any costs incurred by the
independent consultant to attend and participate in any meetings or hearings.
Before the independent consultant may perform any services, the applicant shall
tender to the City a deposit in an amount equal to the estimated cost for the
consultant’s services to be provided, as determined by the Director. The Director
may request additional deposits as reasonably necessary to ensure sufficient funds
are available to cover the reasonable costs in connection with the independent
consultant’s services. In the event that the deposit exceeds the total costs for
consultant’s services, the Director shall promptly return any unused funds to the
applicant after the wireless facility has been installed and passes a final inspection
by the Director. In the event that the reasonable costs for the independent
consultant’s services exceed the deposit, the Director shall invoice the applicant
for the balance. The City shall not issue any wireless ROW permit to any applicant
with any unpaid deposit requests or invoices.
s. Incomplete Applications Deemed Withdrawn. An application shall be
automatically deemed withdrawn by the applicant when the applicant fails to
submit a substantive response to the Director within 60 180 calendar days after the
Director deems the application incomplete by written notice unless the applicant
demonstrates good cause for the delay. A “substantive response” must include, at
a minimum, all the materials identified as incomplete in the written incomplete
notice, unless the Director explicitly waives any materials.
SECTION 5. DECISIONS
a. Decision of the Director. The Director shall approve, deny (with or without
prejudice), or conditionally approve an application for a wireless ROW permit
within a sufficient time to allow for an appeal to the City Manager pursuant to
Municipal Code Section 14.30.070.
b. Findings for Approval. Except for eligible facilities requests, any approval or
conditional approval of an application for a wireless ROW permit shall include a
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written determination based on the findings set forth in Municipal Code Section
14.30.060(B). The findings shall include a determination that the proposed facility
meets the requirements in these Regulations, including the following:
1. The proposed facility is either located in the “most preferred” location for
a wireless facility (Section 7(a)) or that the requirements of Section 7(b) are
satisfied.
2. The proposed facility complies with all applicable design standards
(Section 8).
3. The applicant has demonstrated that the proposed facility will be in
compliance with all applicable FCC regulations and guidelines for human
exposure to RF emissions.
c. Eligible Facilities Requests. Notwithstanding Section 5(b), the Director shall
approve an eligible facilities request if the application meets the requirements set
forth in 47 C.F.R. § 1.6100 and complies with all applicable state and federal laws
and regulations, including without limitation applicable regulations for human
exposure to RF emissions and all applicable building standards. The conditions of
any permit previously issued for the eligible facility shall apply to the maximum
extent permitted by federal and state law and regulations.
d. Notice of Decision. Within five calendar days of the Director’s action on a wireless
ROW permit application, the Director shall provide written notice to the applicant
stating the reasons for approval, conditional approval, or denial of the permit
application.
SECTION 6. CONDITIONS OF APPROVAL
a. Standard Conditions. All wireless ROW permits shall be subject to the following
standard conditions of approval:
1. Permit Term. Each wireless ROW permit shall have a term of 10 years and
shall automatically expire 10 years and one day from its issuance, unless a
different term is set pursuant to a license agreement approved by the City
Council. Any other permit or approval issued in connection with any
collocation, modification, or other change to a permitted wireless facility,
including without limitation any permits or other approvals deemed‐
granted or deemed‐approved under state or federal law, shall not extend
the term of the permit unless expressly provided otherwise in such permit
or approval or required under state or federal law. Nothing in this
subparagraph shall extend or abridge the rights of permittee under any
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license agreement with the City or any other public agency or any private
utility.
2. Permit Renewal. Not more than one year before a wireless ROW permit
expires, the permittee may apply for renewal of the permit. The permittee
must demonstrate that the wireless facility complies with all conditions of
approval of the permit and all applicable provisions in Municipal Code and
Regulations that exist at the time the renewal decision is rendered. The
Director may modify or amend the conditions on as may be necessary or
appropriate to ensure compliance with the Municipal Code, these
Regulations, or other applicable law. Upon renewal, the permit will
automatically expire 10 years and one day from the date of renewal unless
expressly issued for a shorter duration. Nothing in this subparagraph shall
extend or abridge the rights of permittee under any license agreement with
the City or any other public agency or any private utility. The provisions of
this subparagraph may be waived or modified by a license agreement
approved by the City Council.
3. Build‐Out Period. A wireless ROW permit will automatically expire six
months from the approval date (the “build‐out period”) unless the
permittee (i) obtains all other permits and approvals required to install,
construct, and/or operate the approved wireless facility, including without
limitation any permit or approval required by any federal, state, or local
public agency with jurisdiction over the subject property, the support
structure, or the wireless facility, and (ii) begins construction of the
permitted facility within six months of the approval date. The permittee
may request in writing, and the City may grant in writing, one six‐month
extension if the permittee submits substantial and reliable written evidence
demonstrating justifiable cause for the extension. If the build‐out period
and/or any extension period expires, the permit shall be automatically void,
but the permittee may resubmit a complete application, including all
application fees, for the same or a substantially similar facility.
4. Post‐Installation Certification. Within 30 calendar days after the permittee
receives the final inspection or completes the construction and/or
installation of a wireless facility, the permittee shall provide the Director
with documentation that the facility has been installed and/or constructed
in compliance with the approved construction drawings and photo
simulations. Such documentation shall include without limitation as‐built
drawings, GIS data, and site photographs. Post‐installation certification
shall include compliance with any provisions of a license agreement
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between the permittee and the City relating to the measurement of RF
emissions from a wireless facility.
5. Site Maintenance. The permittee shall comply with the provisions of the
most current editions of the City’s Building Code, Plumbing Code, and
Electrical Code; any applicable construction standards adopted by the
Department of Public Works; the facility’s specifications and plans; and any
applicable federal, state, or local statutes, ordinances, regulations,
guidelines, or requirements. The permittee shall keep the site, which
includes without limitation any and all improvements, equipment,
structures, access routes, fences, and landscape features, in a neat, clean,
and safe condition in accordance with the approved construction drawings
and all conditions in the wireless ROW permit. The permittee shall keep the
site area free from litter and debris at all times. The facility shall be
manufactured or treated to resist graffiti. The permittee, at no cost to the
City, shall monitor and abate any graffiti or other vandalism at the site. The
permittee shall make reasonable commercial efforts to remove graffiti
within 72 hours after the permittee receives notice or otherwise becomes
aware that such graffiti or other vandalism occurred.
6. Compliance with Laws. The permittee shall at all times comply with all
federal, state, and local statutes, regulations, orders, or other rules that carry
the force of law applicable to the permittee, the subject property, the
wireless facility, and any use or activities in connection with the use
authorized in the wireless ROW permit (collectively, “laws”). The permittee
expressly acknowledges and agrees that this obligation is intended to be
broadly construed and that no other specific requirements in these
conditions are intended to reduce, relieve, or otherwise lessen the
permittee’s obligation to maintain compliance with all laws. No failure or
omission by the City to timely enforce compliance with any applicable
provision in the Municipal Code, these Regulations, any permit condition,
or any applicable law or regulation shall be deemed to relieve, waive, or
lessen the permittee’s obligation to comply in all respects with all applicable
provisions in the Municipal Code, these Regulations, any permit condition,
or any applicable law or regulation.
7. Construction Activities. Construction shall be coordinated with other
utility companies or applicants installing infrastructure in the right‐of‐way
and shall be scheduled and conducted so as to minimize interference with
public use of the right‐of‐way, including access to the right‐of‐way from
private property. The permittee shall use all reasonable efforts to avoid any
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and all unreasonable, undue, or unnecessary adverse impacts on nearby
properties that may arise from the construction, installation, operation,
modification, maintenance, repair, removal, and/or other activities on or
about the site of the facility, including the public’s use of the right‐of‐way
and the public’s access to the right‐of‐way from private property. The
permittee shall not perform or cause or allow others to perform any
construction, installation, operation, modification, maintenance, repair,
removal, or other work that involves heavy equipment or machines except
during normal construction work hours authorized by the Municipal Code.
The restricted work hours in this condition will not prohibit any work
required to prevent an actual, immediate harm to property or persons or
any work arising from an emergency declared by the City or other state or
federal government agency or official with authority to declare an
emergency within the City. The Director may issue a stop work order for
any activity that violates this condition in whole or in part. The permittee
agrees to fully cooperate with the City in assisting the City to achieve its
accommodation obligations under the Americans with Disabilities Act, the
Fair Housing Act Amendments of 1988, and other applicable laws.
8. Inspections; Emergencies. The permittee expressly acknowledges and
agrees that the City’s officers, officials, staff, agents, contractors, or other
designees may enter onto the site and inspect the improvements and
equipment upon reasonable prior notice to the permittee. Notwithstanding
the prior sentence, the City’s officers, officials, staff, agents, contractors, or
other designees may (i) at any time inspect the facility visually or with any
remote sensing equipment and (ii) may, but will not be obligated to, enter
the facility without prior notice to support, repair, disable, or remove any
improvements or equipment in emergencies or when such improvements
or equipment threatens actual, imminent harm to property or persons. The
permittee, if present, may observe the City’s officers, officials, staff, or other
designees while any such inspection or emergency access occurs.
9. Permittee’s and Contractor’s Contact Information. Within 10 days from
the final approval, the permittee shall furnish the City with accurate and
up‐to‐date contact information for a person responsible for the wireless
facility, which includes without limitation such person’s full name, title,
direct telephone number, mailing address, and email address. The
permittee shall keep such contact information up‐to‐date at all times and
shall promptly provide the City with updated contact information if either
the responsible person or such person’s contact information changes. In
addition, before the City issues any permit required to commence
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construction, the permittee shall furnish the City with accurate and up‐to‐
date contact information for the contractor responsible for the construction
of the facility, including without limitation such person’s full name, title,
direct telephone number, mailing address, and email address.
10. Performance Bond. Before the City issues any permit required to
commence construction in connection with the permit, the permittee shall
post a performance bond from a surety and in a form acceptable to the
Director in an amount reasonably necessary to cover the cost to remove,
store, and/or dispose of the improvements and restore all affected areas
based on a written estimate from a qualified contractor with experience in
wireless facility removal. The written estimate must include the cost to
remove, reasonably store, and/or dispose of all equipment and other
improvements, including without limitation all antennas, radios, batteries,
generators, utilities, cabinets, mounts, brackets, hardware, cables, wires,
conduits, structures, shelters, towers, poles, footings, and foundations,
whether above ground or below ground, constructed or installed in
connection with the wireless facility, plus the cost to completely restore any
areas affected by the removal work to a standard compliant with applicable
laws. In establishing or adjusting the bond amount required under this
condition, the Director shall take into consideration any information
provided by the permittee regarding the cost to remove, reasonably store,
and/or dispose of the wireless facility to a standard compliant with
applicable laws. The performance bond shall expressly survive the duration
of the permit term to the extent required to effectuate a complete removal
of the subject wireless facility in accordance with this condition.
11. Landscaping. All landscaping shall comply with the requirements of
Section 8(e) of the Regulations. The permittee shall replace any landscape
features damaged or displaced by the construction, installation, operation,
maintenance, or other work performed by the permittee or at the
permittee’s direction on or about the facility.
12. Trenching and Excavation. Any excavation and/or trenching activities
shall not disturb the root systems of trees measuring 24 inches or more in
diameter. Protective fencing, consistent with City Standard Details, should
be installed around street trees within or adjacent to the work area to
prevent damage to branches, trunks, or root systems. If any cultural
resources are discovered during excavation, trenching, or other
construction activities, work shall be stopped immediately, and the Director
of Community Development shall be notified. Directional boring should be
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used instead of trenching whenever possible to minimize interference with
vehicular traffic and may be required by the City when working in streets
that have been recently resurfaced or resealed. When trenching is
necessary, all trenches shall be covered at the end of each workday, in
compliance with City standards and policies regarding trench plates. The
total time that a trench may remain open in any segment of the road system
should not exceed one week unless a longer time period is expressly
authorized by the Director.
13. Construction Hours and Noise Control. Noise‐producing site preparation
and construction activities shall comply with Municipal Code Section 10.48
and any additional conditions of approval. All trucks and equipment shall
use the best available noise control techniques and equipment including
improved mufflers, intake silencers, ducts, engine enclosures, and noise‐
reducing shields or shrouds. Impact tools such as jackhammers, pavement
breakers, and noise drills shall be hydraulically or electrically powered
wherever feasible to avoid noise associated with compressed air exhaust
from pneumatically powered tools. When the use of pneumatic tools is
unavoidable, an exhaust muffler shall be used on the compressed air
exhaust to lower noise levels. External jackets shall be used on tools where
feasible to achieve noise reductions. To the extent feasible, quieter
procedures, such as drilling instead of jack hammering, shall be used.
Stationary noise sources shall be located away from sensitive receptors to
the extent feasible. If location within 20 25 feet of homes, schools,
neighborhood parks, or retail businesses is necessary, stationery noise
sources shall be muffled and enclosed with temporary sheds, unless
permitted otherwise by the Director of Public Works. Trucks and other
vehicles should not be permitted to idle when waiting at or near the
construction site.
14. Dust and Stormwater Control. Construction sites shall be watered at least
twice daily if necessary to control dust caused by site preparation and
construction activities. Watering intervals shall be increased whenever
wind speeds exceed 15 miles per hour, or as necessary to control dust.
Where feasible, reclaimed water shall be used for this purpose. All trucks
hauling soil, sand, paving materials, and other loose materials shall be
covered or required to maintain at least two feet of space between the top
of the load and the top of the trailer. Streets shall be swept at the end of each
workday if soil, sand, or other material has been carried onto adjacent
paved streets or sidewalks. When feasible, streets shall be swept using
reclaimed water. Best Management Practices shall be used to prevent oil,
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dirt, or other materials from construction equipment or activity from
washing into the City storm drainage system. Water discharge resulting
from both construction and underground facility drainage shall comply
with National Pollutant Discharge Elimination System (NPDES)
regulations.
15. Cost Reimbursement. The permittee acknowledges and agrees that (i) the
permittee’s request for authorization to construct, install, and/or operate
the wireless facility will cause the City to incur costs and expenses; (ii) the
permittee shall be responsible to reimburse the City for all costs incurred in
connection with the permit, including without limitation costs related to
application review, permit issuance, site inspection, and any other costs
reasonably related to or caused by the request for authorization to
construct, install, and/or operate the wireless facility; (iii) any application
fees required for the application may not cover all such reimbursable costs
and that the permittee shall have the obligation to reimburse the City for all
such costs 10 days after receipt of a written demand for reimbursement and
reasonable documentation to support such costs; and (iv) the City shall
have the right to withhold any permits or other approvals in connection
with the wireless facility until and unless any outstanding costs have been
reimbursed to the City by the permittee.
16. Rearrangement and Relocation. The permittee acknowledges that the City,
in its sole discretion and at any time, may (i) change any street grade, width
or location; (ii) add, remove, or otherwise change any improvements in, on,
under, or along any street owned by the City or any other public agency,
including without limitation any sewers, storm drains, conduits, pipes,
vaults, boxes, cabinets, poles, and utility systems for gas, water, electric, or
telecommunications; and/or (iii) perform any other work deemed
necessary, useful, or desirable by the City (collectively, “City work”). The
City reserves the rights to do any and all City work without any admission
on its part that the City would not have such rights without the express
reservation in the wireless ROW permit. If the Director determines that any
City work will require the wireless facility to be rearranged, relocated, or
removed, the permittee shall at its sole cost and expense do or cause to be
done all things necessary to commence accomplish such rearrangement,
relocation, or removal, within 60 days of written request to do so and
diligently prosecute such work to completion, subject to City’s reasonable
cooperation with regards to permitting and/or licensing approvals. If the
permittee fails or refuses to either permanently or temporarily commence
to rearrange, relocate, or remove the wireless facility within 60 days after
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receiving notice from the Director, the City may (but will not be obligated
to) cause the rearrangement, relocation, or removal to be performed at the
permittee’s sole cost and expense. The City may exercise its rights to
rearrange, relocate, or remove the permittee’s wireless facility without prior
notice to permittee when the Director determines that City work is
immediately necessary to protect public health, safety or convenience. The
permittee shall reimburse the City for all costs and expenses in connection
with such work within 10 days after receiving a written demand for
reimbursement and reasonable documentation to support such costs and
expenses.
17. Reserved.Future Undergrounding Programs. The permittee acknowledges
that if other utilities or communications providers in the right‐of‐way
underground their facilities in the segment of the right‐of‐way where the
wireless facility is located, the permittee shall also be required to
underground its equipment, except its antennas and any approved electric
meter, at approximately the same time. Accessory equipment such as radios
and computers that require an environmentally controlled underground
vault to function shall not be exempt from this condition. Such
undergrounding shall occur at the permittee’s sole cost and expense except
as may be reimbursed through tariffs approved by the CPUC for
undergrounding costs. Nothing in this paragraph shall be construed to limit
the term of the permit.
18. Electric Meters. The permittee shall comply with all electric utility
requirements for electric meters and enclosures, including making any
necessary upgrades and/or modifications to electrical facilities at the
permittee’s expense. The permittee shall obtain all required permits for the
upgrade or modification of electric meters, enclosures, wiring, and/or other
equipment and shall restore any affected areas to its original condition that
existed prior to installation of the equipment. The permittee shall work to
ensure all electric meters are screened from public view or shall provide
written evidence demonstrating why screening of an electric meter is
infeasible. The Director may in their discretion require modifications to the
application materials to better disguise the meter or otherwise hide it from
view.
19. Insurance. The permittee shall secure and maintain commercial general
liability insurance, including bodily injury and property damage, with limits
of $2,000,000 per occurrence and $4,000,000 in the aggregate, or as otherwise
established by agreement, and shall have coverage at least as broad as the
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Insurance Service Office (ISO) Form No. CG 0001 or its successor; provided,
however, that the Director may consider proof of adequate insurance
sufficient to satisfy the requirements of any license agreement between
permittee and the City as proof of compliance with this condition. The City,
the City Council, and the City’s boards, commissions, officers, and
employees shall be included as an additional insureds under the permittee’s
policy.
20. Indemnification. The permittee shall indemnify, defend, protect, and hold
harmless the City, the City Council, and the City’s commission members,
officers, and employees from and against any and all claims, demands,
losses, damages, liabilities, fines, charges, penalties, administrative and
judicial proceedings, orders, judgments, all costs and expenses (collectively,
“claims”) incurred in connection with activities authorized under the
wireless ROW permit or in connection with the construction, operation, or
maintenance of the wireless facility, except to the extent that any such claim
arises solely from the negligence or willful misconduct of the City, the City
Council, or the City’s commission members, officers, and employees. In the
event the City becomes aware of any claims, the City will use best efforts to
promptly notify the permittee and the private property owner (if
applicable) and shall reasonably cooperate in the defense. The permittee
expressly acknowledges and agrees that the City shall have the right to
approve, which approval shall not be unreasonably withheld, the legal
counsel providing the City’s defense, and the property owner and/or
permittee (as applicable) shall promptly reimburse the City for any costs
and expenses directly and necessarily incurred by the City in the course of
the defense. The permittee expressly acknowledges and agrees that the
permittee’s indemnification obligations under this condition are a material
consideration that motivates the City to approve anythis wireless ROW
permit and that such indemnification obligations will survive the
expiration, revocation, or other termination of the wireless ROW permit.
21. Truthful and Accurate Statements. The permittee acknowledges that the
City’s approval relies on the written and/or oral statements by permittee
and/or persons authorized to act on permittee’s behalf. In any matter before
the City in connection with the wireless ROW permit or the infrastructure
approved under the permit, neither the permittee nor any person
authorized to act on permittee’s behalf shall, in any written or oral
statement, recklessly or intentionally provide material factual information
that is incorrect or misleading or intentionally or recklessly omit any
material information necessary to prevent any material factual statement
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from being incorrect or misleading. Failure to comply with this paragraph
may result in permit revocation and other enforcement action under these
Regulations or the Municipal Code.
22. Permit Revocation. Wireless ROW permits may be subject to revocation
under Municipal Code Section 14.30.080(A). The Director may initiate
revocation proceedings when the Director determines that a wireless
facility is not in compliance with any applicable law, including without
limitation the conditions of any permit issued in connection with the
construction, operation, or maintenance of the facility. The Director shall
provide the permittee with written notice identifying (i) the facility; (ii) the
violation(s) to be corrected; and (iii) the timeframe in which the permittee
must correct such violation(s), and shall notify the permittee that, in
addition to all other rights and remedies the City may pursue, the City may
initiate revocation proceedings for failure to correct such violation(s). The
Director may revoke a permit if said violation(s) are not corrected within 30
days of the date of the notice, or within the timeframe to correct such
violation(s) stated in the notice, whichever is longer. The permittee may
appeal the decision of the Director to the City Manager within 10 days of
service of the decision via first class mail. If a timely and complete request
for appealhearing is submitted, the City Manager shall conduct an
administrative hearing within 30 days of receipt of the appeal. The City
Manager may decide the issues presented de novo. The City Manager’s
decision following the hearing shall be in writing, shall explain the basis for
the decision, and shall be served upon the permittee by first class mail, to
the address stated on the request for appealhearing form. The written
decision of the City Manager shall be the final decision of the City effective
on the date of mailing.
23. Record Retention. The permittee shall retain all records related to the
construction, operation, and maintenance of the wireless facility
throughout the permit term, including without limitation the wireless ROW
permit application, the wireless ROW permit, the approved plans and
photo simulations, any RF calculations and RF testing reports, and any
other permits, approvals, memoranda, documents, papers, and other
correspondence entered into the public record in connection with the
wireless ROW permit or wireless facility (collectively, “records”). If the
permittee does not maintain such records as required by this condition, any
ambiguities or uncertainties that would be resolved by inspecting the
missing records will be construed against the permittee. The requirements
in this condition shall not be construed to create any obligation to create or
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prepare any records not otherwise required to be created or prepared by
these Regulations or other applicable laws or regulations. Compliance with
the requirements in this condition shall not excuse the permittee from any
other similar record‐retention obligations under other applicable laws or
regulations.
24. Lessee/Operator Bound. Any lessee of the permittee and/or any operator
of an antenna or other equipment installed at the facility shall be bound by
all appliable conditions of the wireless ROW permit. Any failure of such
lessee and/or operator to comply with all appliable conditions of the
wireless ROW permit shall be deemed to be permittee’s failure.
25. Successors and Assigns. The conditions, covenants, promises, and terms
contained in the wireless ROW permit shall bind and inure to the benefit of
the City and permittee and their respective successors and assigns. Prior to
any voluntary assignment or assumption of rights or obligations under the
permit, the permittee shall notify the City in writing of the assignment or
assumption and shall provide all contact information required pursuant to
these Regulations.
b. Right to Modify Permit. The City expressly reserves the right to review and
modify the conditions of the wireless permit in the event of any change in federal
law that expands the City’s authority with respect to the placement, design, or
operation of the wireless facility, and otherwise authorizes the City to modify the
permit and related conditions. In the event of any such change in law, the Director
may review and revoke or modify the wireless permittake actions consistent with
the amended law based on subsequent amendments to Municipal Code Chapter
14.30 or regulations adopted pursuant to Municipal Code Section 14.30.040. The
permittee shall be entitled to notice and an opportunity to be heard prior to any
changes made to the permit or conditionsthe revocation or modification of any
permit authorized by any such changes to federal law. Any permit revocation shall
comply with the requirements of Section 6(a)(22) of these Regulations.Nothing in
this paragraph shall be construed to limit any vested right conferred to the
permittee under state or federal law.
c. Special Conditions. The Director may modify, add, or remove conditions to any
wireless ROW permit as they deem necessary or appropriate to (1) protect and/or
promote the public health, safety, and welfare; (2) tailor the standard conditions
in paragraph (a) of this Section to the particular facts and circumstances associated
with the deployment of a wireless facility; and/or (3) ensure that the proposed
deployment complies with the Municipal Code, the Regulations, generally
applicable health and safety requirements, and/or any other applicable laws or
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regulations. As required by applicable FCC regulations, the Director shall ensure
that any different conditions applied to wireless facilities are no more burdensome
than those applied to other similarly situated infrastructure deployments.
SECTION 7. LOCATION STANDARDS
a. Location Preferences. The preferred locations for wireless facilities installed in
public rights‐of‐way, ordered from most preferred to least preferred, are set forth
as follows:
1. Locations where collocation of equipment with existing wireless facilities is
feasible within preferred facility tiers 2 through 7.
1.2.Locations within mixed use or non‐residential districts.
2.3.Locations within residential districts on or along boulevards (arterials), as
shown on the circulation network of the General Plan or main streets.
4. Locations within residential districts on or along avenues designated as
major or minor collector streets, as shown on the circulation network of the
General Plan.
3.5.Locations within residential districts on or along avenues designated as
minor collector streets, as shown on the circulation network of the General
Plan.
6. Other locations within residential districts.
4.7.Any location within 1,000 feet of an existing or proposed wireless facility
serving the same carrier and/or network.
8. Any location within 100 feet of a school, or a property that is eligible for
protection under the State Public Resources Code Section 5020.1(j).
9. Any location within 25 feet of an occupied structure, residential dwellings,
or schools.
5.10. New standalone poles that serve only the wireless facility and which
do not house City owned streetlights or other publicly owned facilities.
6.11. Installations on wooden utility poles.
7.12. Any location where strand‐mounted equipment of any kind is
proposed.
If more than one location qualifies as the most preferred location under
subparagraphs (2)‐(6), the most preferred location shall be the location that is
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furthest from any occupied residential unit. Except as provided in Section 7(b), no
wireless facility may be installed at a location within 750 1,000 feet of an existing
or proposed wireless facility serving the same carrier and/or network.
b. Findings for Installation in a Less‐Preferred Location. A wireless facility shall be
installed at the most‐preferred location within 500 feet of the proposed facility
location consistent with Section 7a, and shall be located at least 750 1,000 feet from
any existing or proposed wireless facility serving the same carrier and/or network
unless (1) the applicant demonstrates that installation of the facility at a less
preferred location is required by applicable state or federal law, or (2) the Director
determines based on clear and convincing evidence that installation of the facility
at a less‐preferred location is necessary to protect public health, safety, or welfare,
based on specific characteristics of the location of the proposed facility, or (3) any
other more preferred location is deemed technically infeasible. At the request of
the Director, the applicant shall provide signal strength analyses, coverage maps,
and/or an analysis of preferred site locations in support of any request to install a
wireless facility at a less‐preferred location under this subparagraph.
c. Prohibited Support Structures. Wireless facilities shall not be permitted on the
following support structures:
1. Decorative poles (including historic or ornamental streetlight poles).
2. Traffic signal poles, mast arms, cabinets, or related devices or structures.
3. New, non‐replacement wood poles, or any utility pole scheduled for
removal or relocation within 24 months from the time the Director acts on
the wireless ROW permit application.
d. Encroachments Onto or Over Private Property. No antennas, accessory
equipment, or other improvements may encroach onto or over any private or other
property outside the public right‐of‐way without the property owner’s written
consent and property owner’s provision of written waiver that releases, waives
and holds harmless City from any injury to property or persons associated with
such encroachment into or onto private property.
e. No Interference with Other Uses. Wireless facilities and any associated antennas,
accessory equipment, or improvements shall not be located in any place or manner
that would physically interfere with or impede any of the following:
1. The view of any traffic sign, streetlight, or other traffic control device or any
other view lines necessary for the safety of vehicles, bicycles, or pedestrians.
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2. Worker access to any above ground or underground infrastructure for
traffic control, streetlights, or public transportation, including without
limitation any curb control sign, vehicular traffic sign or signal, pedestrian
traffic sign or signal, or barricade reflector.
3. Access to any public transportation vehicles, shelters, street furniture, or
other improvements at any public transportation stop.
4. Worker access to above ground or underground infrastructure owned or
operated by any public or private utility agency.
5. Access to any fire hydrant, water valve, or water main.
6. Access to any doors, gates, passage doors, stoops, or other ingress and
egress points to any building appurtenant to the right‐of‐way.
7. Access to wastewater stations.
8. Access to any fire escape or other ingress or egress for fire safety purposes.
9. Any other similar service or facility that benefits the City or the health,
safety, or welfare of its residents.
f. Additional Placement Requirements. In addition to the other requirements of this
Section 7, the Director shall consider the following criteria in determining the
placement of a wireless facility.
1. The facility should be placed on existing structures where feasible.
2. The facility should be placed as close as possible to the property corners or
the property line between two parcels that abut the public right‐of‐way.
3. The facility should not be placed in front of the primary entrance to a
residence or retail business or at any other location where it would unduly
interfere with the operation of a business, including blocking views of the
entrance or display windows.
4. The facility should not be placed within any sight distance triangles at any
intersections, street corners, driveways, and/or other points of ingress or
egress, unless the facility fully complies with site distance standards.
5. The facility should not be placed in any location that obstructs illumination
patterns for existing streetlights.
g. Replacement Poles. All replacement poles shall be (1) located in the same position,
or as close to the removed pole as possible; (2) aligned with the other existing poles
along the public rights‐of‐way; and (3) substantially similar in height and width
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to the existing pole and compliant with all applicable standards and specifications
promulgated by the Director.
SECTION 8. DESIGN STANDARDS
a. Compliance with Health and Safety Regulations. All wireless facilities shall be
designed, constructed, operated, and maintained in compliance with all generally
applicable health and safety regulations, including without limitation all
applicable regulations for human exposure to RF emissions.
b. Finishes. All exterior surfaces shall be painted, colored, and/or wrapped in flat,
non‐reflective hues that match the underlying support structure or blend with the
primary background. All surfaces shall be treated with graffiti‐resistant sealant.
All finishes shall be subject to the Director’s prior approval.
c. Noise. Wireless facilities shall comply with all applicable noise control standards
and regulations in the Municipal Code Chapter 10.48 and shall not exceed, either
on an individual or cumulative basis, the noise limit in the applicable district.
Backup generators shall be operated during periods of power outages or for
testing only and shall not be tested on weekends, holidays, or between the hours
of 5:00 p.m. and 9:00 a.m.
d. Lights. All lights and light fixtures must be aimed and shielded so that their
illumination effects are directed downwards and confined within the public right‐
of‐way in a manner consistent with all standards and specifications promulgated
by the Director. All antennas, accessory equipment, and other improvements with
indicator or status lights must be installed in locations and within enclosures that
mitigate illumination impacts visible from publicly accessible areas.
e. Trees and Landscaping. Wireless facilities may not remove or displace any
existing tree or landscape features without the prior approval of the Director. Each
removed or displaced tree or landscaping feature must be replaced by trees or
landscape features approved by the Director and consistent with Department of
Community Development landscaping requirements or Department of Public
Works requirements, whichever is applicable. Any replacement tree must be
substantially the same size as the removed or a displaced tree unless approved by
the Director. The permittee shall at all times be responsible to maintain any
replacement landscape features.
f. Signs and Advertisements. All wireless facilities that involve RF transmitters
must include signage that, consistent with applicable state and federal regulatory
requirements, accurately identifies the facility owner/operator, the
owner/operator’s site name or identification number, and a toll‐free number to the
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owner/operator’s network operations center. Wireless facilities may not bear any
other signage, logos, or advertisements unless expressly approved by the City,
required by law, or recommended under FCC or other United States governmental
agencies for compliance with RF emissions regulations. Signage shall be no larger
than 6‐inches by 6‐inches unless required to be larger by law.
g. Site Security Measures. Wireless facilities may incorporate reasonable and
appropriate site security measures, such as locks and anti‐climbing devices, to
prevent unauthorized access, theft, or vandalism. The Director shall not approve
any barbed wire, razor ribbon, electrified fences, or any similarly dangerous
security measures.
h. Shrouding. All antennas and associated cables, jumpers, wires, mounts, masts,
brackets, and other connectors and hardware shall be installed within a shroud or
radome unless shrouding is not feasible. For pole‐top antennas, the shroud must
match published City standards for size. The antenna shall be finished in a flat,
non‐reflective color to match the underlying support structure.
i. Antenna Volume. If shrouding pursuant to Paragraph (h) of this Section is not
feasible, each individual antenna associated with a wireless facility shall not
exceed three cubic feet in volume. The cumulative volume for all unshrouded
antennas at a wireless facility shall not exceed (1) three cubic feet in residential
districts or (2) six cubic feet in nonresidential districts.
j. Overall Height. No antenna may extend more than five and one‐half feet above
the support structure, plus any minimum separation between the antenna and
other pole attachments required by applicable health and safety regulations.
k. Horizontal Projection. Horizontal projections are prohibited except where other
designs are not feasible. Side‐mounted antennas, where permitted, shall not
project (1) more than 24 inches from the support structure unless a greater distance
is required to comply with legal requirements imposed by the CPUC; (2) over any
roadway used for vehicular travel; or (3) over any abutting private property
without written authorization of the property owner.
l. Accessory Equipment Volume. The cumulative volume for all accessory
equipment at a single wireless facility shall not exceed (1) nine cubic feet in
residential districts or (2) 12 cubic feet in nonresidential districts. The volume
limits in this subsection do not apply to any undergrounded accessory equipment.
m. Undergrounded Accessory Equipment.
1. Where Required. Accessory equipment (other than any electric meter or
emergency disconnect switch when required by the electrical provider)
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shall be placed underground when proposed in any (i) underground
district or (ii) any location where the Director finds based on substantial
evidence that additional above ground accessory equipment would
incommode the public’s use of the public right‐of‐way. The Director may
waive the requirement to underground accessory equipment if the total
volume of accessory equipment is less than 9 cubic feet and the location and
design of wireless facility otherwise complies with the requirements of
Sections 7 and 8.
2. Vaults. All undergrounded accessory equipment must be installed in an
environmentally controlled vault that is load‐rated to meet applicable
standards and specifications. Underground vaults located beneath a
sidewalk must be constructed with a slip‐resistant cover. Vents for airflow
shall be flush‐to‐grade when placed within the sidewalk. All vault lids shall
be constructed from materials rated for heavy traffic and acceptable to the
Director. Only non‐toxic sealants may be used.
n. Pole‐Mounted Accessory Equipment.
1. Preferred Concealment Techniques. Applicants shall place pole‐mounted
accessory equipment in the least conspicuous position on the proposed pole
and at the proposed location. All above ground wires and cables shall be
installed within the interior of the pole or radome unless it is not feasible to
do so. If pole‐mounted accessory equipment must be installed on the
exterior of the pole, the equipment shall be concealed behind street, traffic,
or other existing signs to the extent that such installation complies with
applicable public health and safety regulations.
2. Orientation. Unless placed behind a street sign or some other concealment
that dictates the equipment orientation on the pole, pole‐mounted
accessory equipment should be oriented away from prominent views and
shall not substantially obstruct a view from the primary living area of a
residence (e.g., oriented toward the street).
3. Horizontal Projection. Pole‐mounted accessory equipment shall not project
(i) more than 24 inches from the pole surface unless a greater distance is
required to comply with legal requirements imposed by the CPUC; (ii) over
any roadway used for vehicular travel; or (iii) over any abutting private
property without the written consent of the property owner and property
owner’s provision of written waiver that releases, waives and holds
harmless City from any injury to property or persons associated with such
encroachment into or onto private property. All pole‐mounted accessory
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equipment shall be mounted flush to the pole surface. If applicable state or
federal laws or regulations preclude flush‐mounted equipment, the
separation gap between the pole and the accessory equipment shall be no
greater than required to comply with such laws or regulations and shall be
concealed to the Director’s satisfaction.
4. Minimum Vertical Clearance. The lowest point on any pole‐mounted
accessory equipment shall be at least eight feet above ground level adjacent
to the pole unless applicable state or federal law or regulations impose a
different requirement. If applicable laws or regulations require any pole‐
mounted accessory equipment component to be placed less than eight feet
above ground level, the clearance from ground level shall be no less than
required to comply with such laws or regulations.
o. Ground‐Mounted or Base‐Mounted Accessory Equipment
1. Placement of Ground‐Mounted Equipment. Ground‐mounted equipment is
prohibited unless approved by the Director. Any approved ground‐
mounted equipment cabinets shall be placed six inches behind the
sidewalk, at least two feet from the curb, and two feet from driveway and
curb edges. Pedestals must be at least three feet from fire hydrants.
Installations must leave a minimum horizontal clear space for the path of
travel of at least six feet, unless otherwise approved by the Director. The
Director may require more clear space for travel in heavily used commercial
areas to provide sufficient room for pedestrian traffic. On arterial streets
outside underground districts, proposed ground‐mounted accessory
equipment should be completely shrouded or placed in a cabinet
substantially similar in appearance to existing ground‐mounted accessory
equipment cabinets. On non‐arterial streets, the preferred means of
concealment of ground‐mounted facilities are as follows:
(i) Within a landscaped parkway, median or similar location, behind or
among new or existing landscape features and painted or wrapped
in flat, natural colors to blend with landscape features.
(ii) If landscaping concealment is not feasible, disguised as other street
furniture adjacent to the support structure, such as, for example,
mailboxes, benches, trash cans, or information kiosks.
2. Dimensions of Ground‐Mounted Equipment; Public Safety Requirements. No
ground‐mounted accessory equipment cabinets will be permittedmay
exceed three feet in height, four feet in width, and two feet in depth, unless
otherwise approved by the Director. No unit higher than three feet shall be
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placed in any location that would interfere with vehicular sight lines at
street corners, driveways, and other points of ingress or egress or where
they obstruct the view of any traffic devices or signs.
2. Ground‐Mounted Equipment. No ground‐mounted accessory equipment
cabinets will be permitted.
3. Fire Protection. The exterior walls and roof covering of all ground‐mounted
accessory equipment cabinets and equipment shelters shall be constructed
of materials rated as nonflammable under the Uniform Building Code.
Openings in all above ground equipment shelters and cabinets shall be
protected against penetration by fire and windblown embers to the extent
feasible.
p. Strand‐Mounted Wireless Facilities. Strand‐mounted wireless facilities are
prohibited unless approved by the Director. Where permitted, no more than one
strand‐mounted wireless facility may be installed (1) on any single span between
two poles or (2) directly adjacent to any single pole. The Director shall not approve
any ground‐mounted equipment in connection with a strand‐mounted wireless
facility unless the ground‐mounted equipment consists of a remote power source
used to power multiple strand‐mounted wireless facilities. Strand‐mounted
wireless facilities shall not exceed one cubic foot in total volume. All equipment
and other improvements associated with a strand‐mounted wireless facility must
comply with all applicable health and safety regulations. Any accessory
equipment mounted on the pole shall be finished to match the underlying pole.
“Snowshoes” and other spooled fiber or cables are prohibited, unless approved by
the Director.
q. Utilities Serving Wireless Facilities.
1. Overhead Lines. The Director shall not approve any new overhead utility
lines in underground districts. In areas with existing overhead lines, new
communication lines shall be “overlashed” with existing communication
lines to the maximum extent feasible. No new overhead utility lines shall be
permitted to traverse any roadway used for vehicular transit. Existing
overhead lines that serve a City streetlight pole proposed to support a
wireless facility shall be placed underground with the installation of the
facility.
2. Vertical Cable Risers. All cables, wires, and other connectors must be routed
through conduits within the pole or other support structure, and all conduit
attachments, cables, wires, and other connectors must be concealed from
public view. To the extent that cables, wires, or other connectors cannot be
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routed through the pole, the applicant shall route them through a single
external conduit or shroud that has been finished to match the underlying
pole.
3. Spools and Coils. Excess fiber or cable shall not be spooled, coiled, or
otherwise stored on the pole outside equipment cabinets, vaults, or
shrouds. Fiber or cable placement on existing poles shall have a minimum
safety slack for sway and wind. Looped fiber storage for future use is
prohibited.
4. Electric Meters. Wireless facilities shall use flat‐rate electric service or other
method that obviates the need for a separate above‐grade electric meter. If
flat‐rate service is not available, applicants may install a shrouded smart
meter. If a ground‐mounted equipment cabinet is authorized by the
Director, an electric meter may be integrated with and recessed into the
cabinet. Separate ground‐mounted electric meter pedestals are prohibited
unless approved at the reasonable discretion of the Directorthey are
required by the electric service provider.
r. Existing Conduit or Circuits. The Director may condition the issuance of a
wireless ROW permit to require the use of existing vaults, utility holes, conduits,
ducts, manholes, electric circuits, and/or other similar facilities whenever
available. Access to any conduit and/or circuits owned by the City shall be subject
to the Director’s prior written approval, which the Director may withhold or
condition as the Director deems necessary or appropriate to protect the City’s
infrastructure, to prevent interference with the City’s municipal functions, and to
protect public health and safety.
s. Alternative Design Standards. An applicant may propose alternative design
standards, which may be considered by the Director on a case‐by‐case basis. The
Director may approve an alternative design standard only if (1) the applicant
demonstrates that strict application of the design standards in this Section 8 would
conflict with applicable state or federal law or regulations, or (2) the Director
determines based on clear and convincing evidence that a variance from the design
standards set forth in this Section 8 is necessary to protect public health, safety, or
welfare, based on specific characteristics of the proposed facility. Any variance
from the design standards set forth in this Section 8 shall be allowed only to the
extent necessary to comply with state or federal law or regulations or to protect
public health, safety, or welfare.
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RESOLUTION NO. ________
A RESOLUTION OF THE CUPERTINO CITY COUNCIL
ACCEPTING REGULATIONS FOR CONSTRUCTION, OPERATION, AND
MAINTENANCE OF SMALL WIRELESS FACILITIES IN THE PUBLIC
RIGHT OF WAY (MUNCIPAL CODE CHAPTER 14.30)
WHEREAS, the rapid expansion of small wireless facilities in the City’s
public rights of way has created a need to establish ordinances and regulations to
ensure the orderly build of this infrastructure and to ensure the unique aesthetic
characteristics of the City are not disrupted or negatively affected; and
WHEREAS, the City Council of the City of Cupertino has discussed small
wireless facilities at numerous City Council meetings, including the meetings held
on May 16, 2017, May 15, 2018, July 16, 2019, May 5, 2020, September 15, 2020,
April 20, 2021, and December 16, 2022; and
WHEREAS, the City Council included the further evaluation of an
ordinance to regulate small wireless communication facilities in its City Work
Program for fiscal years 2022-23, 2024-25, and the current City Work Program for
2025-26, and
WHEREAS, the City Council provided direction on a draft ordinance
presented at the December 16, 2022 meeting; and
WHEREAS, the ordinance relies on regulations to implement the City’s
policies and procedures on the build out of small wireless facility networks;
WHEREAS, the regulations presented to City Council on September 16,
2025, establish the policies and procedures.
NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby
accept the Regulations for Construction, Operation, and Maintenance of Small
Wireless Facilities in the Public Right Of Way.
BE IT FURTHER RESOLVED that this Resolution is not a project under the
requirements of the California Environmental Quality Act, together with related
State CEQA Guidelines (collectively, “CEQA”) because it has no potential for
resulting in physical change in the environment. In the event that this Ordinance
is found to be a project under CEQA, it is subject to the CEQA exemption
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Resolution No. __________________
Page 2
contained in CEQA Guidelines section 15303(d) because new construction or
conversion of small structures for utility extensions are categorically exempt.
CEQA applies only to actions which have the potential for causing a significant
effect on the environment. In this circumstance, the proposed action of adopting
Cupertino Municipal Code Section 14.30, which regulates the installation of small
wireless communication facilities in the public right of way, would have no or only
a de minimis effect on the environment. The foregoing determination is made by
the City Council in its independent judgment.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 16th day of September, 2025, by the following vote:
Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
SIGNED:
________
Liang Chao, Mayor
City of Cupertino
________________________
Date
ATTEST:
________
Kirsten Squarcia, City Clerk
________________________
Date
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CITY OF CUPERTINO
Agenda Item
Subject:Revisions to Cupertino City Council Procedures Manual
Adopt Resolution No. 25-082 amending the Cupertino City Council Procedures Manual
CITY OF CUPERTINO Printed on 9/11/2025Page 1 of 1
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01276.0006 2038434.1 1
CITY COUNCIL STAFF REPORT
Meeting: September 16, 2025
Subject
Revisions to Cupertino City Council Procedures Manual
Recommended Action
Adopt Resolution No 25-____ amending the Cupertino City Council Procedures
Manual
Reason for Recommendation and Available Options
On February 7, 2023, the City Council adopted Resolution No. 23-021, approving
the Cupertino City Council Procedures Manual. The Manual includes rules and
guidelines for communication, meeting management, decorum, and decision-
making. The Procedures Manual was subsequently amended in March 2024
(Resolution No. 24-024) and again in March 2025 (Resolution No. 25-021).
The current version of the Cupertino City Council Procedures Manual contains
most of those updates. Although during the meeting on March 18, the Mayor
offered additional updates, which were not then passed.
Those additional updates are now presented here for Council consideration.
They include:
•Section 4.7, requiring City commissions and committees to include a
“Future Agenda Items” section to their agendas, as well as a “Tentative
Council Meeting Agenda Calendar,” listings items pending to come
before the commission or committee within the next 12 months.
•Section 5.3, requiring that appointments to regional bodies
terminate when a new appointment takes effect, and under
subsection 5.3.1, requiring Council ratification of Councilmember
appointments to outside bodies.
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01276.0006 2038434.1
•Section 7.1.1, requiring that each Council Agenda include a
“Tentative Council Meeting Agenda Calendar” listing items
pending to come before the Council within the next 12 months.
•Section 7.7, requiring written communications from members of the public
or Councilmembers, received after agenda publication be included in
agenda materials and made available to the public, if the sender so
requests.
•Section 8.3, adding Councilmember informational memoranda to this
Section’s Order of Business list.
•Section 8.4.2, further defining the process for removing items from the
consent calendar.
•Section 8.5, clarifying how public speakers may combine their time during
public comment.
•Section 11.2, adding a procedure by which Councilmembers may offer
written memoranda for inclusion in their Councilmember Reports.
Draft Resolution No. 25-___(Attachment A) includes the suggested amendments
to the Procedures Manual. A redline comparison to the current Procedures
Manual is provided as Attachment B.
Staff Recommendation
Approve the recommended actions.
Sustainability Impact
No sustainability impact.
Fiscal Impact
No fiscal impact.
City Work Program Item/Description
No.
Council Goal
No.
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01276.0006 2038434.1
California Environmental Quality Act
Not applicable.
_____________________________________
Prepared by: Floy Andrews, Interim City Attorney
Reviewed and Approved by: Tina Kapoor, Interim City Manager
Attachments:
A – Draft Resolution
B – Proposed Amendments to Cupertino City Council Procedures Manual
(redline)
C – Proposed Amendments to Cupertino City Council Procedures Manual
(clean)
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RESOLUTION NO. 25- ________
A RESOLUTION OF THE CUPERTINO CITY COUNCIL
AMENDING THE CUPERTINO CITY COUNCIL PROCEDURES MANUAL
WHEREAS, on February 7, 2023, the Cupertino City Council
adopted Resolution No. 23-021, adopting the Cupertino City Council
Procedures Manual; and
WHEREAS, on March 19, 2024, the City Council adopted
Resolution No. 24-024, amending the City Council Procedures Manual;
and
WHEREAS, on March 18, 2025, the City Council adopted Resolution
No. 25-021 again amending the City Council Procedures Manual, and
WHEREAS, the City Council is considering further amendments to
the City Council Procedures Manual.
NOW, THEREFORE, BE IT RESOLVED that:
1. The City Council hereby adopts the Cupertino City Council
Procedures Manual, as amended, attached hereto as Exhibit A.
2. Any other procedures, policies, or rules that are inconsistent
with the Council Procedures adopted herein are hereby
repealed and rescinded.
3. This Resolution shall take effect on September 17, 2025.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 16th day of September, 2025 by the following vote:
Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
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Resolution No. 25-XXX
Page 2
SIGNED:
________
Liang Chao, Mayor
City of Cupertino
________________________
Date
ATTEST:
________
Kirsten Squarcia, City Clerk
________________________
Date
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City of Cupertino
City Council Procedures
Manual
Attachments:
Ex. A – Elected Officials’
Compensation Program
Ex. B – Council Technology Policy
Ex. C – Resolution No. 07-103
Ex. D – Municipal Code Chapter 2.17
Effective Date:
March 4,______, 2025
Responsible Departments:
City Manager’s Office
Related Policies & Notes:
See Exhibits A–D.
1. Introduction
1.1 Purpose. The purpose of this Manual is to promote communication,
understanding, fairness, and trust among the members of the City
Council, City staff, and members of the public concerning their roles,
responsibilities, and expectations for management of the business of the
City of Cupertino.
1.2 Values. Courtesy and respect for individual points of view should be
practiced at all times. All Councilmembers shall respect each other’s
right to disagree. All Councilmembers shall act with decorum and
courtesy.
1.3 Brown Act. All actions of the City Council and City commissions,
committees, and subcommittees shall comply with the Ralph M. Brown
Act.
1.4 No Cause of Action Against City. This Manual is intended to govern the
internal policies and procedures. Violations of this Manual are enforceable
solely through enforcement pursuant to Section 10. Nothing in this Manual is
intended to give rise to a claim or cause of action against the City, or any City
Councilmember or other City official.
2. Selection of the Mayor and Vice Mayor
2.1 Selection of Mayor and Vice Mayor. The Mayor and Vice Mayor shall
be selected annually at a special meeting on the second Thursday of
December.
2.2 Removal of Mayor and Vice Mayor. The Mayor or Vice Mayor may be
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removed from office, for cause, by a 4/5ths affirmative vote of the
members. Removal for cause shall mean removal of a Councilmember
because of such member’s (a) willful and continued failure
substantially to perform their duties, (b) conviction for, or guilty plea
to, a felony, or a crime involving moral turpitude, (c) abuse of illegal
drugs or other controlled substances or habitual intoxication, or (d)
other illegal activities. The removal should proceed with a formal
warning, which states with proven evidence of the member’s failure to
perform their duties and proposed corrective measures. The Mayor or
Vice Mayor must be advised of the proposed cause for removal at least
72 hours before any action is taken. If the Mayor is removed from office,
the Vice Mayor shall become Mayor. If either officer is removed from
office, the Vice Mayor shall be appointed from among the remaining three
Councilmembers.
3. Councilmember Committees and Subcommittees
3.1 Appointment. The Mayor shall appoint Councilmembers to standing
and ad hoc committees and subcommittees established by the City
Council, subject to ratification by the Council at its next regular meeting.
It will be the responsibility of the committees and subcommittees to
inform and submit recommendations to the Council.
3.2 Instructions and Expectations. The Council shall make certain that all
Council committees and subcommittees are properly instructed in their
assigned scope of work and responsibilities. The committee’s or
subcommittee’s jurisdiction shall be defined in writing and approved by
a majority of the City Council. All Council committees and
subcommittees having a continuing or indefinite jurisdiction shall be
subject to the Brown Act.
3.3 Reporting. Council committee and subcommittee members are to keep
the Council informed of the work and progress of their committee or
subcommittee. These reports or minutes shall be made in writing
whenever a recommendation is made to the Council.
4. Other City Commissions and Committees
4.1 Responsibility. The Council will make appointments to City’s
commissions and committees. Qualifications to serve on commissions
and committees shall be set forth in the Municipal Code or by a
resolution or motion of the Council that is not inconsistent with the
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Municipal Code. Appointment of Councilmembers to City committees
shall be governed by the procedures in Section 3.
4.2 Attendance at Council Meetings. The Chair or another commission
member appointed by the Chair shall attend City Council meetings
whenever the commission makes a recommendation to Council
regarding an item of business on the Council agenda. The commission
liaison shall promptly notify the Chair after an item requiring a
commissioner’s appearance is placed on a future City Council agenda.
4.3 Performance Expectations. The Council shall make certain that all
commissions and committees are properly instructed on their
responsibilities and performance expectations. This will include the
issuance of a Council‐approved Commission and Committee Handbook
and a mandatory annual training session for all Commission and
Committee members.
4.4 Appointment. Commission and Committee applicants will be
interviewed by the Council before being voted on by the Council in a
noticed public meeting. Applicants are considered by motion and
appointed by a majority vote of Council. Two members of an immediate
family or persons residing in the same household shall not be allowed
to serve simultaneously on the same commission or committee.
Immediate family members residing in the same household as a
Councilmember are not eligible for appointment to any commission or
committee.
4.5 Removal. The City Clerk shall notify the City Council and make a
recommendation for potential removal of commission members for
failure to comply with attendance policies adopted in the
Commissioner’s Handbook. Council retains full discretion to review
commission and committee member performance and may take
disciplinary action as needed, including removal from the commission
or committee.
4.6 Undue Influence on Commissioners. Councilmembers should not
attempt to influence or publicly criticize commission recommendations
or to influence or lobby individual commission members on any item
under their consideration. It is important for commissions to be able to
make objective recommendations to the City Council on items before
them. Councilmembers that attempt to influence commission positions
on an item may prejudice or hinder their role in reviewing the
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commission’s recommendation as a member of the City Council.
Individual Councilmembers shall have the right to attend meetings of
Cupertino commissions and other Cupertino governmental bodies but
shall refrain from speaking or becoming involved in deliberations.
4.7 Future Agenda Items. Each meeting of a commission or committee shall
include a “Future Agenda Items” section, which shall contain a list of proposed
future agenda items and a Tentative Commission Meeting Agenda Calendar,
similar to the Tentative Council Meeting Agenda Calendar described in section
7.1.1 herein.
5. Administrative Matters
5.1 Attendance. City Councilmembers acknowledge that attendance at
lawful meetings of the City Council is part of their official duty.
Councilmembers shall make a good faith effort to attend all such
meetings. Council membersCouncilmembers shall notify the Mayor or
the City Clerk if they will be absent from a meeting.
5.25.1 Council attendance will be noted in the agenda of the next regular
meeting and thereafter for that calendar year, if five or more regular
meetings are missed.
5.35.2 Correspondence. Proposed correspondence from the Mayor or
other Councilmembers on City stationery should generally be reviewed
by the Council in draft form prior to release. On occasion, there are urgent
requests from the League of California Cities for correspondence
concerning legislation directly affecting municipalities. If the Mayor and
the City Manager agree that the League’s position corresponds with that
of the Council, the Mayor may send a letter without first obtaining
Council approval. City letterhead will be made available for routine
correspondence (e.g., thank you notes). Official correspondence (including
email) from Councilmembers should be respectful and professional.
5.45.3 Regional Bodies. The Mayor shall appoint Councilmembers
to represent the City of Cupertino on regional bodies subject to
ratification by the Council at its next regular meeting. The Mayor should
endeavor to provide all Councilmembers a fair opportunity to represent
the City. The positions taken by the appointed representatives should be
in alignment with the positions that Council has taken on issues that
directly impact the City of Cupertino. If an issue arises that is specific to
Cupertino and Council has not taken a position, the issue should be
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discussed by Council prior to taking a formal position at a regional board
meeting to assure that it is in alignment with Council’s position. Council
representatives to such various boards shall keep the Council informed
of ongoing business through brief oral or written reports to the Council.
Councilmembers shall make a good faith effort to attend all regional
meetings that require a quorum of the appointed members to convene a
meeting. Attendance should not be less than 75% of all scheduled
meetings. If a Councilmember is unable to attend, they should notify
their alternate as far in advance of the meeting as possible so as to allow
the alternate to attend. To ensure continuity of the City’s representation,
the alternate should receive all correspondence from the regional bodies
that is sent to the primary representative. Appointments to regional
bodies shall terminate as soon as new appointments take effect. In the
event that both the primary and the alternate cannot attend a meeting,
the Mayor may designate a temporary alternate to maintain continuity.
5.3.1 For appointments made by outside bodies (for example, the
Cities Association of the League of California Cities), the City
Council must ratify the appointment of a Councilmember as part of
a noticed agenda item at a regular meeting.
5.55.4 Responses to Public. It will be the responsibility of the City Manager
to ensure a response is provided to public correspondence for
informational requests addressed to the Council. Staff shall respond to
all requests for services as appropriate, and the City Manager shall keep
Council informed of the City response.
5.65.5 Reimbursement. City Councilmembers may be reimbursed for
expenses for travel to and lodging at conferences or meetings related to
their role as a Councilmember as stated in the Elected Officials’
Compensation Program, as may be amended from time to time (Exhibit
A). Any additional expenses that fall outside the scope of this policy may
be reimbursed only if approved by the City Council, at a public meeting
before the expenses are incurred. Any request for reimbursement of
expenses shall be accompanied by an expense form and receipts to
document the expenditure. These documents are public records subject
to disclosure under the California Public Records Act. Councilmembers
shall be eligible to receive City‐issued hardware and software for the
conduct of official business pursuant to the Council Technology Policy
(Exhibit B).
5.75.6 Council Training. Any member of the City Council and City
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commissions or advisory committees formed by the City Council shall
receive ethics and anti‐harassment training required by state law. New
members must receive the training within their first year of service and
shall comply with ongoing training requirements imposed by state law
and shall attend training on the Brown Act and Rosenberg’s Rules of
Order. Members shall attend training sessions that are offered locally in
the immediate vicinity of Santa Clara County, by completing online a
state‐approved public service ethics education program, or through a
state‐approved training which may be provided at a conference
attended by the member. The City Clerk shall keep ethics training
records for five years.
5.85.7 Mayor’s Initiative Budget. The Mayor may use the Mayor’s
initiative budget established as part of the City Manager’s discretionary
fund for projects that the Mayor deems appropriate during the Mayor’s
term of office, subject to the requirements of Resolution No. 07‐103
(Exhibit C). The amount of the Mayor’s initiative budget is determined
by the City Council.
6. Relationship with City Staff
6.1 Incorporation of Municipal Code by Reference. Cupertino Municipal
Code Chapter 2.17 (Exhibit D) governs the City Council’s relationship
with the City Manager and their staff under the Council‐Manager form
of government. To the extent that the provisions of Chapter 2.17 are not
set below, they are incorporated by reference into this Manual.
6.2 Council/Manager Form of Government. Under the Council/Manager form
of government, the City Council sets policy direction as the direct
representatives of the community. The City Manager provides
professional expertise to manage the organization and carry out the
Council’s direction. To enable the City Council to make informed decisions
while weighing community input, the City Manager provides staff
recommendations and presents options, along with their associated pros
and cons. The City Manager is responsible for carrying out the Council’s
policy direction through the day‐to‐day management of City functions,
including the oversight of City operating departments. Neither
individual Councilmembers nor the Council as a whole shall interfere
with the City Manager’s performance of the administrative duties
conferred upon them in Cupertino Municipal Code section 2.28.040.
6.3 Council‐Manager Relations. The City Council and its members shall
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deal with the administrative services of the City only through the City
Manager, except for the purpose of inquiry, and neither the City Council
nor any Councilmember shall give orders to any subordinates of the City
Manager. The City Manager shall take instructions from the City Council
only when given at a duly held meeting of the City Council, and no
individual Councilmember shall give any instructions to the City
Manager. In the event that any suggestion or comment from an
individual Councilmember might be perceived as an instruction by the
City Manager or any staff, the City Manager and/or staff should assume
positive intent and treat it as a suggestion or comment.
6.4 Individual Councilmember Influence on Staff Decisions Prohibited.
Individual Councilmembers shall not attempt to influence staff
decisions, recommendations, workloads, and schedules, and department
priorities without prior knowledge and approval of the City Council. If
a Councilmember wishes to influence the actions, decisions,
recommendations, workloads, work schedules and priorities of staff,
that member must prevail upon the City Council to do so as a matter of
Council policy.
6.5 Decorum. All Councilmembers and City staff shall treat each other with
dignity, courtesy, and respect. In exercising the City Council’s
policymaking authority, Councilmembers must often critique, modify,
or reject a staff recommendation. While thorough vetting and criticism of
staff policy recommendations or decisions is a necessary component of
Council’s policymaking role, criticism should focus on the policy
recommendations and decisions and should avoid personal attacks.
Councilmembers shall refrain from publicly criticizing the general
abilities, character, or motivations of any staff member and should share
any such concerns privately with the City Manager or City Attorney.
6.6 Councilmember Access to Information. City Councilmembers have free
access to the flow of any information related to the operation of the City.
The City Manager shall ensure that such information is communicated
by staff in full and with candor to the Council. City staff will make every
effort to respond in a timely and professional manner to all requests
made by individual council members for information or assistance,
provided that, in the judgment of the City Manager, the request is not of
a magnitude either in terms of workload or policy, which would require
that it more appropriately be assigned to staff through the collective
direction of the City Council, based on the guidelines set forth in
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Cupertino Municipal Code section 2.17.043. The City Manager shall place
requests that impose a significant workload on staff on the Council
agenda for review by the full Council, along with a statement from that
Councilmember as to why the information is needed. A Councilmember
may file a request for information by seeking information through a Public
Records Act request to the same extent as any member of the public.
6.7 Authority of City Council. Nothing in this Manual shall limit the City
Council’s power to accept, reject, amend, or otherwise guide and direct
staff actions, decisions, recommendations, workloads and schedules,
department priorities, and the conduct of city business through the office
of the City Manager. This power cannot be delegated to individual
Councilmembers, nor to committees composed of Councilmembers
consisting of less than a quorum of the City Council.
7. Agendas and Staff Reports
7.1 Future Agenda Items. The City Manager, the City Attorney, the Mayor,
or any two Councilmembers may request that an item be added to a
future agenda for Council action. The City Manager shall provide a
quarterly report to Council regarding the status of future agenda items,
which may include a request to remove items from the list of future
agenda items. At the requestor’s discretion, the agenda request may also
include additional information explaining the rationale for or timing of
the agenda item. Under the “Future Agenda Items” section of each
regular Council meeting agenda, the City Manager shall include a
document listing all current future agenda requests.
7.1.1 Tentative Council Meeting Agenda Calendar. The
Tentative Council Meeting Agenda Calendar shall list items
pending to come before Council within the next 12 months
and shall be included in each Council Meeting’s agenda
packet under the “Future Agenda Items” item. The Tentative
Council Meeting Agenda Calendar should include agenda
item‐level detail for the next 3 months with dates, agenda
category (consent, discussion item, public hearing), and
assigned department head(s).
7.2 Preparation of Agenda. The City Clerk shall prepare the agenda in
consultation with the City Manager, the Mayor, and the City Attorney.
Absent exigent circumstances, an item will be scheduled for Council
action no sooner than 14 days after receipt of a request to add the item
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to the future agenda items list. Any item requiring preparation of a staff
report requires City Manager approval or, in case of a report prepared
by City Attorney’s Office staff, City Attorney approval, before being
added to an agenda. The Mayor, in consultation with the City Manager
and the City Clerk, shall determine the order of items on the agenda.
7.3 Agenda Item Descriptions. Each agenda item shall include a brief
general description of the matter to be discussed (approximately 20
words in length), including any action that may be taken under the
California Environmental Quality Act, and should generally include the
recommendation of the City Manager. If the agenda item includes any
budget request or modification, the amount of the request or
modification should be stated when possible. The brief description of the
agenda item should be comprehensible by a typical resident. For
example, an amendment to the Municipal Code should include a
description of the amendment, rather than only the Code section to be
amended; similarly, an item related to a development project should
include not only the street address, but the common name of the project
when applicable. Where practicable, the second reading of an ordinance
should have the same agenda title as the first reading.
7.4 Staff Reports. Staff reports should include the following sections:
1. Subject
2. Recommended Action
3. Executive Summary (optional)
2. Background
3. Reasons for Recommendation and Available Options
4. Sustainability Impact
5. Fiscal Impact
6. City Work Program Item
7. City Work Program Item Description
8. Council Goal
9. California Environmental Quality Act
The “Background” section should include the date, at least the month and the
year, previous meetings were held and decisions were made on the item. Where
applicable, maps and charts should be provided in the staff report for easy
reference.
7.5 Agenda Publication. Agenda packets for a regular meeting should be
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published and delivered to Councilmembers no later than the
Wednesday prior to a Tuesday Council meeting. Councilmembers are
encouraged to contact staff in advance for answers to questions
regarding an agenda packet. Written communications addressed to
Council shall be forwarded to Council and made available to members
of the public, consistent with the requirements of the Brown Act.
7.6 Supplemental Materials. Supplemental reports and materials received
by the City Clerk after the agenda is published but before 12:00 p.m. on
the Monday prior to the City Council meeting shall be published and
delivered to Councilmembers at 5:00 p.m. on Monday. Supplemental
reports and materials received by the City Clerk after 12:00 p.m. on
Monday but before 4:00 p.m. on the day of the meeting shall be
published and delivered to Councilmembers prior to the Council
meeting. Council questions and staff‐prepared responses will be
included in supplemental materials provided to Council and the public.
7.7 Written Communication. All written communications on an agenda item sent
after the meeting agenda is posted shall be included with the Council agenda
materials and made available to the public. Any written communications on
items not on the agenda sent from any member of the public or any
Councilmember shall be included with the Council agenda materials and made
available to the public if the sender requests that the communication be so
included. Written communication received before 4:00 p.m. on the day of a
regular City Council meeting will be posted by 5:00 p.m. Written
communication received after 4:00 p.m. on the day of the regular City Council
meeting will be posted on the business day following the meeting.
8. Meeting Procedures
8.1 Meeting Schedule. The City Council conducts its regular meetings on
the first and third Tuesdays of the month, except when Council is in
recess. ThePrior to the second regular meeting in January, the City
Council will approve the schedule of meetings for the calendar year,
which in addition to the regular meeting schedule may include the
cancellation of regular meetings and the addition of special meetings
and study sessions. This practice does not, however, preclude the Mayor
or a majority of the members of the City Council from calling additional
meetings pursuant to the Brown Act. The City Council may by
resolution reschedule regular meetings that occur the day after a
Monday holiday onto Wednesday of the holiday week. When a regular
City Council meeting is rescheduled to a Wednesday, the agenda shall
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be published the prior Wednesday; the. The meeting shall startbegin at
6:45 p.m. and follow the adopted Order of Business for regular City
Council meetings.
8.2 Rules of Order. City Council meetings shall be governed by Rosenberg’s
Rules of Order except as otherwise provided by this Manual. Unless
otherwise required by state law or City ordinance, decisions of the
Council shall be made by a majority of members present and voting.
The Mayor may impose additional reasonable procedural rules not
inconsistent with Rosenberg’s Rules of Order and the provisions of this
Manual, unless objected to by a majority of Councilmembers present.
8.3 Order of Business. The order of agenda items for regular Council
meetings is as follows:
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Closed Session Report
5. Ceremonial Items
6. Postponements and Orders of the Day
7. Oral Communications (public comment on non‐agenda matters)
8. Consent Calendar
9. Public Hearings
10. Action Calendar
11. Items Removed from the Consent Calendar
12. City Manager Report
13. Oral Communications (continued)
14. Councilmember Reports
15. Informational Memoranda
15.16. Future Agenda Items
16.17. Adjournment
Oral communications shall be limited to 30 minutes. Additional
speakers wishing to comment on non‐agenda items may be given time
to speak at the end of the agenda, after the City Manager’s report.
Councilmember Reports should focus oninclude Council committee
assignments and ceremonial appearances and may include other information
relevant to matters withinserving the jurisdictionconstituents of the City
Council. Councilmember memoranda, Information memoranda, as described
in Section 11, include additional documents requested by Councilmembers for
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past or future agenda items. In the absence of an objection made by a
majority of Councilmembers present and voting, the Mayor may
modify the order of business to facilitate the fair and efficient conduct
of Council meetings. The Mayor shall determine the Order of Business
of a special City Council meeting, subject to overruling by any
objections sustained by a majority of vote of the City Council.
8.4 Consent Calendar.
8.4.1 Adding Item to Consent Calendar. The Mayor, the City
Manager, the City Attorney, or the City Clerk may recommend
that items appearing on the agenda be placed on the consent
calendar for action by the City Council. All items placed on the
consent calendar shall appear together on the agenda with the
recommendation as to the action to be taken by the City Council
with respect to such item. Upon the motion of any member of the
City Council, all items placed upon the consent calendar may be
acted upon together, and each shall be deemed to have received
the action recommended.
8.4.2 Removing Item from Consent Calendar. Items may be removed
from the consent calendar only by a member of the City
Council. Any member of the City Council who would likeTo
facilitate an efficient meeting, advance notice to remove any
item from the consent calendar shall notify the City Manager
and the City Clerk no later than by 12:00 p.m. on the day of the
City Council meeting. A request to remove a consent calendar
item shall be made in writing and shall state the reason for
removing the item from the consent calendar. Items may be
removed from the consent calendar after 12:00 p.m. on the day
of the City Council meeting only by a majority vote of the
Council.or earlier is appreciated. Items removed from the
consent calendar shall be placed on the agenda for
consideration after the action calendar.
8.4.3 Questions and Comments regarding Items on the Consent Calendar.
Councilmembers shall be given the opportunity to ask clarifying
questions about, or make a brief comment about, an item on the
consent calendar without being required to remove the item from the
consent calendar.
8.5 Public Comment. An opportunity for public comment shall be provided
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for the consent calendar, each other agenda item under consideration,
and, during regular meetings, on any matter that is within the subject
matter jurisdiction of the City Council. The Mayor may consolidate
public comment for related agenda items, subject to overruling by a
majority vote of the Council. Non‐ agenda matters (including Council
and staff reports) may be addressed by the public during oral
communications. Members of the public wishing to speak regarding an
item shall submit a request to comment to the Clerk (ʺblue cardʺ) or,
where applicable, raise their hand in Zoom within nine minutes of the
time the Mayor opens public comment or prior to the close of public
comment on the item, whichever is earlier. Each individual speaker will
ordinarily have up to three minutes to address the Council. If a speaker
representing two or moreup to five members of the public in attendance
and wishing to comment on the item but electing not to speak, the
speaker may have up to the combined time of two minutes per group
member to speak, up to a total of 10 minutes, to address the Council.
Consolidation of time among speakers is not otherwise allowed. If a large
number of speakers wish to address Council on an item, the Mayor may
reduce the time allotted to each speaker consistent with the Brown Act.
Twice the speaking time will be provided to any member of the public
who uses a translator.
8.6 Communications with Members of the Public. The City Council may
ask questions of speakers providing public comment but should avoid
an extended discussion with members of the public during meetings.
Additionally, when a member of the public provides comments
regarding a matter that is not on the agenda, Councilmembers may (1)
refer the speaker to staff; (2) refer the speaker to appropriate reference
material; (3) request that staff report back at a future meeting; or (4)
request that staff place the item on a future agenda.
Councilmembers should not otherwise respond to or comment on an
item of business that is not on the agenda. City staff should generally
avoid responding to comments or questions from members of the
public during Council meetings, although the City Manager or City
Attorney may offer to arrange a time to discuss the subject matter of
public comments with members of the public subsequent to the Council
meeting.
8.7 Conduct of Meetings
8.7.1 Councilmembers. Members of the City Council value and
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recognize the importance of the trust invested in them by the
public to accomplish the business of the City. Councilmembers
shall accord courtesy to each other, to City employees, and to
members of the public appearing before the City Council. During
public meetings, Councilmembers shall not text or otherwise
communicate privately with any Public Official, as defined in the City’s
Code of Ethics for Conduct for Elected and Appointed Officials, or with
members of the public regarding matters relevant to items on the
agenda while on the dais.
8.7.2 City Employees. City staff shall observe the same rules of
decorum applicable to the City Council. City staff shall act at all
times in a businesslike and professional manner towards
Councilmembers and members of the public.
8.7.3 Members of the Public. Members of the public attending City
Council meetings are encouraged to treat Councilmembers, City
staff, and other members of the public with the same courtesy
that Councilmembers and City staff must accord to them. Any
members of the public who engages in conduct that disrupts a
City Council meeting shall be removed from the meeting.
Nothing in this Manual or any rules of conduct that may be
adopted by the City Council shall be construed to prohibit public
criticism of the policies, procedures, programs, or services of the
City, or of the acts or omissions of the City Council, City advisory
bodies, or City staff.
8.8 Discussion and Deliberation
8.8.1 Ex Parte Contacts. Councilmembers shall disclose any ex parte
communications prior to deliberation on a quasi‐judicial matter.
A quasi‐ judicial matter is typically a hearing in which the City
Council hears evidence and makes findings of fact to reach a
conclusion based on the applicable law. An ex parte
communication occurs when a Councilmember hearing a quasi‐
judicial matter communicates directly or indirectly with any
person or party in connection with a matter before the Council,
without notice and the opportunity for all parties to participate.
8.8.2 Relevance. All discussion must be relevant to the issue before
the City Council. A Councilmember is given the floor only for
the purpose of discussing the pending matter; discussion which
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departs from the item agendized for discussion is out of order.
Councilmembers should avoid repetition and shall not discuss
matters that are not on the agenda. Arguments for or against a
measure should be stated as concisely as possible.
8.8.3 Council Questions and Deliberations. Councilmembers may obtain
the floor by seeking recognition from the Mayor. Following
presentations to Council on an agenda item, Councilmembers
shall each be given five minutes to ask questions of any
presenter. The Mayor may allow additional time for questions
where appropriate. Following public comment, the Mayor may
request that a motion be made and seconded. After the motion
has been stated to the Council and seconded, any member of the
Council has a right to discuss the motion after obtaining the
floor. A member who has been recognized shall limit their time
to five minutes. Councilmembers may yield any unused
speaking time during Councilmember questions or
deliberations to colleagues who have already used their allotted
time. The Mayor may allow additional time for deliberations
where appropriate to encourage meaningful discussion and
exchange of ideas.
8.8.4 Opportunity for Equal Participation. It is the policy of the Council
to encourage the full, fair participation of all members of the
Council in discussions and deliberations. The Mayor may
impose reasonable limits on the time any Councilmember is
permitted to speak to advance this policy. In addition, all
Councilmembers wishing to be recognized should be given an
opportunity to speak before any member is allowed to speak a
second time.
8.8.5 Civility. While it is appropriate to vigorously debate a motion,
its nature, or its consequences, Councilmembers shall avoid
attacks on the motives, character, or personality of other
Councilmembers, City staff, and members of the public. The
Mayor shall rule out of order any Councilmember who engages
in such attacks.
8.8.6 Role of the Mayor. The Mayor has the responsibility for
controlling and expediting the discussion of an agenda item. It is
the duty of the Mayor to keep the subject clearly before the
Councilmembers, to rule out irrelevant discussion, and to ensure
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civil discussion among Councilmembers.
8.9 Meeting Length. Meetings of the City Council shall adjourn by 11:00
p.m. unless the time of adjournment is extended by a vote of a majority
of the City Council. Discussion of an agenda item shall not begin after
10:30 p.m. Any motion to extend the meeting beyond 11:00 p.m. shall
include a list of specific agenda items to be discussed or approved and
shall specify the order these items shall be considered. If a meeting
continues past 11:00 p.m., it shall end at 11:30 p.m. All meetings shall be
adjourned at 11:30 p.m. unless by a vote of a majority of the City
Council suspends this rule and Council votes affirmatively to extend
the meeting past 11:30 p.m. Following the adjournment of the meeting,
any remaining items on the agenda shall be continued to the next
regular meeting of the City Council.
8.10 Public Hearing Procedures. The order of proceeding where there is a
public hearing item (non‐appeal items) before the City Council shall
be as follows:
1. Open Public Hearing
2. Staff Report (preferably 10 minutes)
3. Applicant’s presentation (where applicable) (preferably 8 minutes)
4. Questions from the Council
5. Public comment
6. Applicant’s response to public comment (where applicable)
(preferably 2 minutes)
7. Close Public Hearing
8. City Council discussion and vote
Where the public hearing involves an appeal of a decision to the City
Council, the order of proceeding shall be as follows:
1. Open Public Hearing
2. Staff Report (preferably 10 minutes)
3. Appellant’s statement (preferably 8 minutes)
4. Applicant’s statement (where applicable) (preferably 8 minutes)
5. Questions from the Council
6. Public comment
7. Applicant’s response to public comment (where applicable)
(preferably 2 minutes)
8. Appellant’s response to public comment (preferably 2 minutes)
9. Close Public Hearing
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10. City Council discussion and vote
8.11 City Council Recess Period. The City Council recess period shall begin
the first Tuesday in August at 12:00 a.m. and end the Tuesday following
Labor Day at 12:00 a.m. During any recess period, the City Manager is
authorized to take such ministerial actions for matters of operational
urgency, including such emergency actions as are necessary for the
immediate preservation of the public peace, health, or safety, as would
normally be taken by the City Council during the period of recess,
except for those duties specifically reserved to the Council by law. This
authority extends throughout the period of recess established by the
City Council and includes the authority to execute agreements and
make expenditures necessary for the exigent operational matters. The
City Manager shall make a full and complete report to the City Council
at its first regularly scheduled meeting following the period of recess of
actions taken by the City Manager pursuant to this section, at which time
the City Council may make such findings as may be required to ratify
the actions of the City Manager. Nothing in this Section prevents the
City Council from calling a special meeting during the recess period.
9. Closed Sessions.
A closed session may be held at any regular or special meeting for any
purpose authorized by the Brown Act. The City Attorney will schedule
closed session meetings in consultation with the Mayor and the City
Manager. Public comment shall be received in open session prior to a closed
session. To ensure strict compliance with the Brown Act, the City Attorney
or the City Attorney’s designee shall report out in public session any
reportable action taken during closed session and any other information
from closed session authorized to be disclosed based on a majority vote of
the City Council. Any documents referenced or presented during closed
sessions shall be shared with Councilmembers upon request and shared in
the same manner as other closed session materials, with appropriate
protections for confidentiality.
10. Enforcement of Rules; Suspension of Rules.
Nothing in this Manual shall be cited to invalidate a properly noticed and acted
upon action of the City Council. Any rule set forth in this Manual may be
suspended by three votes of the Council. The City Council may enforce repeated
or serious violations of the rules set forth in this Manual through a censure action
placed on a Council agenda.
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10.11. InformationInformational Memoranda.
11.1 Staff InformationInformational Memoranda. Two Councilmembers may
request an information memorandum be provided on any matter within the
subject matter jurisdiction of the City Council. The City Manager shall place
requests that impose a significant workload on staff on the Council agenda for
review by the full Council, along with a statement from one or more requesting
Councilmembers as to why the information is needed.
Councilmembers Information11.2 Councilmember Memoranda. Individual
Councilmembers may prepare information memoranda for inclusion in their
Councilmember Reports. Councilmember memoranda may address any matter
within the subject matter jurisdiction of the City Council that the
Councilmember wishes to share with their fellow Councilmembers and the
public, thereby enhancing transparency and accountability in City operations;
provided however, thatincluding written memoranda related to items the
City Council will consider at an upcoming meeting. Such memoranda
should convey the Council‐member’s own views and proposals pertaining
to agendized items, thereby providing a robust and efficient method for
sharing information. Councilmembers submitting such memoranda may not
have conversations with any other Councilmember concerning any topic
included in the memorandum. Councilmembers may, however, issue a
written response to another Councilmember’s memoranda. Councilmember
memoranda shall not include confidential or deliberative information or
communications or information protected by law from disclosure.
The schedule for publishing and delivering such Councilmember
Memoranda will follow the schedule for Supplemental reports and materials
as set forth in Section 7.6 herein.
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City of Cupertino
City Council Procedures
Manual
Attachments:
Ex. A – Elected Officials’
Compensation Program
Ex. B – Council Technology Policy
Ex. C – Resolution No. 07-103
Ex. D – Municipal Code Chapter 2.17
Effective Date:
September 16, 2025
Responsible Departments:
City Manager’s Office
Related Policies & Notes:
See Exhibits A–D.
1. Introduction
1.1 Purpose. The purpose of this Manual is to promote communication,
understanding, fairness, and trust among the members of the City
Council, City staff, and members of the public concerning their roles,
responsibilities, and expectations for management of the business of the
City of Cupertino.
1.2 Values. Courtesy and respect for individual points of view should be
practiced at all times. All Councilmembers shall respect each other’s
right to disagree. All Councilmembers shall act with decorum and
courtesy.
1.3 Brown Act. All actions of the City Council and City commissions,
committees, and subcommittees shall comply with the Ralph M. Brown
Act.
1.4 No Cause of Action Against City. This Manual is intended to govern the
internal policies and procedures. Violations of this Manual are enforceable
solely through enforcement pursuant to Section 10. Nothing in this Manual is
intended to give rise to a claim or cause of action against the City, or any City
Councilmember or other City official.
2. Selection of the Mayor and Vice Mayor
2.1 Selection of Mayor and Vice Mayor. The Mayor and Vice Mayor shall
be selected annually at a special meeting on the second Thursday of
December.
2.2 Removal of Mayor and Vice Mayor. The Mayor or Vice Mayor may be
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removed from office, for cause, by a 4/5ths affirmative vote of the
members. Removal for cause shall mean removal of a Councilmember
because of such member’s (a) willful and continued failure
substantially to perform their duties, (b) conviction for, or guilty plea
to, a felony, or a crime involving moral turpitude, (c) abuse of illegal
drugs or other controlled substances or habitual intoxication, or (d)
other illegal activities. The removal should proceed with a formal
warning, which states with proven evidence of the member’s failure to
perform their duties and proposed corrective measures. The Mayor or
Vice Mayor must be advised of the proposed cause for removal at least
72 hours before any action is taken. If the Mayor is removed from office,
the Vice Mayor shall become Mayor. If either officer is removed from
office, the Vice Mayor shall be appointed from among the remaining three
Councilmembers.
3. Councilmember Committees and Subcommittees
3.1 Appointment. The Mayor shall appoint Councilmembers to standing
and ad hoc committees and subcommittees established by the City
Council, subject to ratification by the Council at its next regular meeting.
It will be the responsibility of the committees and subcommittees to
inform and submit recommendations to the Council.
3.2 Instructions and Expectations. The Council shall make certain that all
Council committees and subcommittees are properly instructed in their
assigned scope of work and responsibilities. The committee’s or
subcommittee’s jurisdiction shall be defined in writing and approved by
a majority of the City Council. All Council committees and
subcommittees having a continuing or indefinite jurisdiction shall be
subject to the Brown Act.
3.3 Reporting. Council committee and subcommittee members are to keep
the Council informed of the work and progress of their committee or
subcommittee. These reports or minutes shall be made in writing
whenever a recommendation is made to the Council.
4. Other City Commissions and Committees
4.1 Responsibility. The Council will make appointments to City’s
commissions and committees. Qualifications to serve on commissions
and committees shall be set forth in the Municipal Code or by a
resolution or motion of the Council that is not inconsistent with the
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Municipal Code. Appointment of Councilmembers to City committees
shall be governed by the procedures in Section 3.
4.2 Attendance at Council Meetings. The Chair or another commission
member appointed by the Chair shall attend City Council meetings
whenever the commission makes a recommendation to Council
regarding an item of business on the Council agenda. The commission
liaison shall promptly notify the Chair after an item requiring a
commissioner’s appearance is placed on a future City Council agenda.
4.3 Performance Expectations. The Council shall make certain that all
commissions and committees are properly instructed on their
responsibilities and performance expectations. This will include the
issuance of a Councilapproved Commission and Committee Handbook
and a mandatory annual training session for all Commission and
Committee members.
4.4 Appointment. Commission and Committee applicants will be
interviewed by the Council before being voted on by the Council in a
noticed public meeting. Applicants are considered by motion and
appointed by a majority vote of Council. Two members of an immediate
family or persons residing in the same household shall not be allowed
to serve simultaneously on the same commission or committee.
Immediate family members residing in the same household as a
Councilmember are not eligible for appointment to any commission or
committee.
4.5 Removal. The City Clerk shall notify the City Council and make a
recommendation for potential removal of commission members for
failure to comply with attendance policies adopted in the
Commissioner’s Handbook. Council retains full discretion to review
commission and committee member performance and may take
disciplinary action as needed, including removal from the commission
or committee.
4.6 Undue Influence on Commissioners. Councilmembers should not
attempt to influence or publicly criticize commission recommendations
or to influence or lobby individual commission members on any item
under their consideration. It is important for commissions to be able to
make objective recommendations to the City Council on items before
them. Councilmembers that attempt to influence commission positions
on an item may prejudice or hinder their role in reviewing the
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commission’s recommendation as a member of the City Council.
Individual Councilmembers shall have the right to attend meetings of
Cupertino commissions and other Cupertino governmental bodies but
shall refrain from speaking or becoming involved in deliberations.
4.7 Future Agenda Items. Each meeting of a commission or committee shall
include a “Future Agenda Items” section, which shall contain a list of proposed
future agenda items and a Tentative Commission Meeting Agenda Calendar,
similar to the Tentative Council Meeting Agenda Calendar described in section
7.1.1 herein.
5. Administrative Matters
5.1 Attendance. City Councilmembers acknowledge that attendance at
lawful meetings of the City Council is part of their official duty.
Councilmembers shall make a good faith effort to attend all such
meetings. Councilmembers shall notify the Mayor or the City Clerk if
they will be absent from a meeting. Council attendance will be noted in
the agenda of the next regular meeting and thereafter for that calendar
year, if five or more regular meetings are missed.
5.2 Correspondence. Proposed correspondence from the Mayor or other
Councilmembers on City stationery should generally be reviewed by the
Council in draft form prior to release. On occasion, there are urgent
requests from the League of California Cities for correspondence
concerning legislation directly affecting municipalities. If the Mayor and
the City Manager agree that the League’s position corresponds with that
of the Council, the Mayor may send a letter without first obtaining
Council approval. City letterhead will be made available for routine
correspondence (e.g., thank you notes). Official correspondence (including
email) from Councilmembers should be respectful and professional.
5.3 Regional Bodies. The Mayor shall appoint Councilmembers to
represent the City of Cupertino on regional bodies subject to ratification
by the Council at its next regular meeting. The Mayor should endeavor
to provide all Councilmembers a fair opportunity to represent the City.
The positions taken by the appointed representatives should be in
alignment with the positions that Council has taken on issues that
directly impact the City of Cupertino. If an issue arises that is specific to
Cupertino and Council has not taken a position, the issue should be
discussed by Council prior to taking a formal position at a regional board
meeting to assure that it is in alignment with Council’s position. Council
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representatives to such various boards shall keep the Council informed
of ongoing business through brief oral or written reports to the Council.
Councilmembers shall make a good faith effort to attend all regional
meetings that require a quorum of the appointed members to convene a
meeting. Attendance should not be less than 75% of all scheduled
meetings. If a Councilmember is unable to attend, they should notify
their alternate as far in advance of the meeting as possible so as to allow
the alternate to attend. To ensure continuity of the City’s representation,
the alternate should receive all correspondence from the regional bodies
that is sent to the primary representative. Appointments to regional bodies
shall terminate as soon as new appointments take effect. In the event that both
the primary and the alternate cannot attend a meeting, the Mayor may
designate a temporary alternate to maintain continuity.
5.3.1 For appointments made by outside bodies (for example, the Cities Association
of the League of California Cities), the City Council must ratify the appointment
of a Councilmember as part of a noticed agenda item at a regular meeting.
5.4 Responses to Public. It will be the responsibility of the City Manager to
ensure a response is provided to public correspondence for
informational requests addressed to the Council. Staff shall respond to
all requests for services as appropriate, and the City Manager shall keep
Council informed of the City response.
5.5 Reimbursement. City Councilmembers may be reimbursed for expenses
for travel to and lodging at conferences or meetings related to their role
as a Councilmember as stated in the Elected Officials’ Compensation
Program, as may be amended from time to time (Exhibit A). Any
additional expenses that fall outside the scope of this policy may be
reimbursed only if approved by the City Council, at a public meeting
before the expenses are incurred. Any request for reimbursement of
expenses shall be accompanied by an expense form and receipts to
document the expenditure. These documents are public records subject
to disclosure under the California Public Records Act. Councilmembers
shall be eligible to receive Cityissued hardware and software for the
conduct of official business pursuant to the Council Technology Policy
(Exhibit B).
5.6 Council Training. Any member of the City Council and City
commissions or advisory committees formed by the City Council shall
receive ethics and antiharassment training required by state law. New
members must receive the training within their first year of service and
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shall comply with ongoing training requirements imposed by state law
and shall attend training on the Brown Act and Rosenberg’s Rules of
Order. Members shall attend training sessions that are offered locally in
the immediate vicinity of Santa Clara County, by completing online a
stateapproved public service ethics education program, or through a
stateapproved training which may be provided at a conference
attended by the member. The City Clerk shall keep ethics training
records for five years.
5.7 Mayor’s Initiative Budget. The Mayor may use the Mayor’s initiative
budget established as part of the City Manager’s discretionary fund for
projects that the Mayor deems appropriate during the Mayor’s term of
office, subject to the requirements of Resolution No. 07103 (Exhibit C).
The amount of the Mayor’s initiative budget is determined by the City
Council.
6. Relationship with City Staff
6.1 Incorporation of Municipal Code by Reference. Cupertino Municipal
Code Chapter 2.17 (Exhibit D) governs the City Council’s relationship
with the City Manager and their staff under the CouncilManager form
of government. To the extent that the provisions of Chapter 2.17 are not
set below, they are incorporated by reference into this Manual.
6.2 Council/Manager Form of Government. Under the Council/Manager form
of government, the City Council sets policy direction as the direct
representatives of the community. The City Manager provides
professional expertise to manage the organization and carry out the
Council’s direction. To enable the City Council to make informed decisions
while weighing community input, the City Manager provides staff
recommendations and presents options, along with their associated pros
and cons. The City Manager is responsible for carrying out the Council’s
policy direction through the daytoday management of City functions,
including the oversight of City operating departments. Neither
individual Councilmembers nor the Council as a whole shall interfere
with the City Manager’s performance of the administrative duties
conferred upon them in Cupertino Municipal Code section 2.28.040.
6.3 Council-Manager Relations. The City Council and its members shall
deal with the administrative services of the City only through the City
Manager, except for the purpose of inquiry, and neither the City Council
nor any Councilmember shall give orders to any subordinates of the City
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Manager. The City Manager shall take instructions from the City Council
only when given at a duly held meeting of the City Council, and no
individual Councilmember shall give any instructions to the City
Manager. In the event that any suggestion or comment from an
individual Councilmember might be perceived as an instruction by the
City Manager or any staff, the City Manager and/or staff should assume
positive intent and treat it as a suggestion or comment.
6.4 Individual Councilmember Influence on Staff Decisions Prohibited.
Individual Councilmembers shall not attempt to influence staff
decisions, recommendations, workloads, and schedules, and department
priorities without prior knowledge and approval of the City Council. If
a Councilmember wishes to influence the actions, decisions,
recommendations, workloads, work schedules and priorities of staff,
that member must prevail upon the City Council to do so as a matter of
Council policy.
6.5 Decorum. All Councilmembers and City staff shall treat each other with
dignity, courtesy, and respect. In exercising the City Council’s
policymaking authority, Councilmembers must often critique, modify,
or reject a staff recommendation. While thorough vetting and criticism of
staff policy recommendations or decisions is a necessary component of
Council’s policymaking role, criticism should focus on the policy
recommendations and decisions and should avoid personal attacks.
Councilmembers shall refrain from publicly criticizing the general
abilities, character, or motivations of any staff member and should share
any such concerns privately with the City Manager or City Attorney.
6.6 Councilmember Access to Information. City Councilmembers have free
access to the flow of any information related to the operation of the City.
The City Manager shall ensure that such information is communicated
by staff in full and with candor to the Council. City staff will make every
effort to respond in a timely and professional manner to all requests
made by individual council members for information or assistance,
provided that, in the judgment of the City Manager, the request is not of
a magnitude either in terms of workload or policy, which would require
that it more appropriately be assigned to staff through the collective
direction of the City Council, based on the guidelines set forth in
Cupertino Municipal Code section 2.17.043. The City Manager shall place
requests that impose a significant workload on staff on the Council
agenda for review by the full Council, along with a statement from that
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Councilmember as to why the information is needed. A Councilmember
may file a request for information by seeking information through a Public
Records Act request to the same extent as any member of the public.
6.7 Authority of City Council. Nothing in this Manual shall limit the City
Council’s power to accept, reject, amend, or otherwise guide and direct
staff actions, decisions, recommendations, workloads and schedules,
department priorities, and the conduct of city business through the office
of the City Manager. This power cannot be delegated to individual
Councilmembers, nor to committees composed of Councilmembers
consisting of less than a quorum of the City Council.
7. Agendas and Staff Reports
7.1 Future Agenda Items. The City Manager, the City Attorney, the Mayor,
or any two Councilmembers may request that an item be added to a
future agenda for Council action. The City Manager shall provide a
quarterly report to Council regarding the status of future agenda items,
which may include a request to remove items from the list of future
agenda items. At the requestor’s discretion, the agenda request may also
include additional information explaining the rationale for or timing of
the agenda item. Under the “Future Agenda Items” section of each
regular Council meeting agenda, the City Manager shall include a
document listing all current future agenda requests.
7.1.1 Tentative Council Meeting Agenda Calendar. The Tentative Council Meeting
Agenda Calendar shall list items pending to come before Council within the
next 12 months and shall be included in each Council Meeting’s agenda packet
under the “Future Agenda Items” item. The Tentative Council Meeting Agenda
Calendar should include agenda itemlevel detail for the next 3 months with
dates, agenda category (consent, discussion item, public hearing), and assigned
department head(s).
7.2 Preparation of Agenda. The City Clerk shall prepare the agenda in
consultation with the City Manager, the Mayor, and the City Attorney.
Absent exigent circumstances, an item will be scheduled for Council
action no sooner than 14 days after receipt of a request to add the item
to the future agenda items list. Any item requiring preparation of a staff
report requires City Manager approval or, in case of a report prepared
by City Attorney’s Office staff, City Attorney approval, before being
added to an agenda. The Mayor, in consultation with the City Manager
and the City Clerk, shall determine the order of items on the agenda.
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7.3 Agenda Item Descriptions. Each agenda item shall include a brief
general description of the matter to be discussed (approximately 20
words in length), including any action that may be taken under the
California Environmental Quality Act, and should generally include the
recommendation of the City Manager. If the agenda item includes any
budget request or modification, the amount of the request or
modification should be stated when possible. The brief description of the
agenda item should be comprehensible by a typical resident. For
example, an amendment to the Municipal Code should include a
description of the amendment, rather than only the Code section to be
amended; similarly, an item related to a development project should
include not only the street address, but the common name of the project
when applicable. Where practicable, the second reading of an ordinance
should have the same agenda title as the first reading.
7.4 Staff Reports. Staff reports should include the following sections:
1. Subject
2. Recommended Action
3. Executive Summary (optional)
4. Background
5. Reasons for Recommendation and Available Options
6. Sustainability Impact
7. Fiscal Impact
8. City Work Program Item
9. City Work Program Item Description
10. Council Goal
11. California Environmental Quality Act
The “Background” section should include the date, at least the month and the
year, previous meetings were held and decisions were made on the item. Where
applicable, maps and charts should be provided in the staff report for easy
reference.
7.5 Agenda Publication. Agenda packets for a regular meeting should be
published and delivered to Councilmembers no later than the
Wednesday prior to a Tuesday Council meeting. Councilmembers are
encouraged to contact staff in advance for answers to questions
regarding an agenda packet. Written communications addressed to
Council shall be forwarded to Council and made available to members
of the public, consistent with the requirements of the Brown Act.
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7.6 Supplemental Materials. Supplemental reports and materials received
by the City Clerk after the agenda is published but before 12:00 p.m. on
the Monday prior to the City Council meeting shall be published and
delivered to Councilmembers at 5:00 p.m. on Monday. Supplemental
reports and materials received by the City Clerk after 12:00 p.m. on
Monday but before 4:00 p.m. on the day of the meeting shall be
published and delivered to Councilmembers prior to the Council
meeting. Council questions and staffprepared responses will be
included in supplemental materials provided to Council and the public.
7.7 Written Communication. All written communications on an agenda item sent
after the meeting agenda is posted shall be included with the Council agenda
materials and made available to the public. Any written communications on
items not on the agenda sent from any member of the public or any
Councilmember shall be included with the Council agenda materials and made
available to the public if the sender requests that the communication be so
included. Written communication received before 4:00 p.m. on the day of a
regular City Council meeting will be posted by 5:00 p.m. Written
communication received after 4:00 p.m. on the day of the regular City Council
meeting will be posted on the business day following the meeting.
8. Meeting Procedures
8.1 Meeting Schedule. The City Council conducts its regular meetings on
the first and third Tuesdays of the month, except when Council is in
recess. Prior to the second regular meeting in January, the City Council will
approve the schedule of meetings for the calendar year, which in
addition to the regular meeting schedule may include the cancellation
of regular meetings and the addition of special meetings and study
sessions. This practice does not, however, preclude the Mayor or a
majority of the members of the City Council from calling additional
meetings pursuant to the Brown Act. The City Council may by
resolution reschedule regular meetings that occur the day after a
Monday holiday to Wednesday of the holiday week. When a regular
City Council meeting is rescheduled to a Wednesday, the agenda shall
be published the prior Wednesday. The meeting shall begin at 6:45 p.m.
and follow the adopted Order of Business for regular City Council
meetings.
8.2 Rules of Order. City Council meetings shall be governed by Rosenberg’s
Rules of Order except as otherwise provided by this Manual. Unless
otherwise required by state law or City ordinance, decisions of the
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Council shall be made by a majority of members present and voting.
The Mayor may impose additional reasonable procedural rules not
inconsistent with Rosenberg’s Rules of Order and the provisions of this
Manual, unless objected to by a majority of Councilmembers present.
8.3 Order of Business. The order of agenda items for regular Council
meetings is as follows:
1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Closed Session Report
5. Ceremonial Items
6. Postponements and Orders of the Day
7. Oral Communications (public comment on nonagenda matters)
8. Consent Calendar
9. Public Hearings
10. Action Calendar
11. Items Removed from the Consent Calendar
12. City Manager Report
13. Oral Communications (continued)
14. Councilmember Reports
15. Informational Memoranda
16. Future Agenda Items
17. Adjournment
Oral communications shall be limited to 30 minutes. Additional
speakers wishing to comment on nonagenda items may be given time
to speak at the end of the agenda, after the City Manager’s report.
Councilmember Reports should include Council committee assignments and
ceremonial appearances and may include other matters serving the
constituents of the City. Councilmember memoranda, Information
memoranda, as described in Section 11, include additional documents
requested by Councilmembers for past or future agenda items. In the absence
of an objection made by a majority of Councilmembers present and
voting, the Mayor may modify the order of business to facilitate the fair
and efficient conduct of Council meetings. The Mayor shall determine
the Order of Business of a special City Council meeting, subject to
overruling by any objections sustained by a majority of vote of the City
Council.
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8.4 Consent Calendar.
8.4.1 Adding Item to Consent Calendar. The Mayor, the City Manager, the
City Attorney, or the City Clerk may recommend that items appearing
on the agenda be placed on the consent calendar for action by the City
Council. All items placed on the consent calendar shall appear together
on the agenda with the recommendation as to the action to be taken by
the City Council with respect to such item. Upon the motion of any
member of the City Council, all items placed upon the consent calendar
may be acted upon together, and each shall be deemed to have received
the action recommended.
8.4.2 Removing Item from Consent Calendar. Items may be removed from the
consent calendar only by a member of the City Council. To facilitate an
efficient meeting, advance notice to the City Manager and the City Clerk by
12:00 p.m. on the day of the City Council meeting or earlier is appreciated.
Items removed from the consent calendar shall be placed on the agenda
for consideration after the action calendar.
8.4.3 Questions and Comments regarding Items on the Consent Calendar.
Councilmembers shall be given the opportunity to ask clarifying questions
about, or make a brief comment about, an item on the consent calendar without
being required to remove the item from the consent calendar.
8.5 Public Comment. An opportunity for public comment shall be provided
for the consent calendar, each other agenda item under consideration,
and, during regular meetings, on any matter that is within the subject
matter jurisdiction of the City Council. The Mayor may consolidate public
comment for related agenda items, subject to overruling by a majority vote
of the Council. Non agenda matters (including Council and staff reports)
may be addressed by the public during oral communications. Members
of the public wishing to speak regarding an item shall submit a request
to comment to the Clerk ("blue card") or, where applicable, raise their
hand in Zoom within nine minutes of the time the Mayor opens public
comment or prior to the close of public comment on the item, whichever
is earlier. Each individual speaker will ordinarily have up to three minutes
to address the Council. If a speaker representing two or up to five members
of the public in attendance and wishing to comment on the item but
electing not to speak, the speaker may have the combined time of two
minutes per member, up to 10 minutes, to address the Council.
Consolidation of time among speakers is not otherwise allowed. If a large
number of speakers wish to address Council on an item, the Mayor may
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reduce the time allotted to each speaker consistent with the Brown Act.
Twice the speaking time will be provided to any member of the public
who uses a translator.
8.6 Communications with Members of the Public. The City Council may
ask questions of speakers providing public comment but should avoid
an extended discussion with members of the public during meetings.
Additionally, when a member of the public provides comments
regarding a matter that is not on the agenda, Councilmembers may (1)
refer the speaker to staff; (2) refer the speaker to appropriate reference
material; (3) request that staff report back at a future meeting; or (4)
request that staff place the item on a future agenda.
Councilmembers should not otherwise respond to or comment on an
item of business that is not on the agenda. City staff should generally
avoid responding to comments or questions from members of the public
during Council meetings, although the City Manager or City Attorney
may offer to arrange a time to discuss the subject matter of public
comments with members of the public subsequent to the Council
meeting.
8.7 Conduct of Meetings
8.7.1 Councilmembers. Members of the City Council value and recognize the
importance of the trust invested in them by the public to accomplish the
business of the City. Councilmembers shall accord courtesy to each other,
to City employees, and to members of the public appearing before the
City Council. During public meetings, Councilmembers shall not text or
otherwise communicate privately with any Public Official, as defined in the
City’s Code of Ethics for Conduct for Elected and Appointed Officials, or with
members of the public regarding matters relevant to items on the agenda while
on the dais.
8.7.2 City Employees. City staff shall observe the same rules of decorum
applicable to the City Council. City staff shall act at all times in a
businesslike and professional manner towards Councilmembers and
members of the public.
8.7.3 Members of the Public. Members of the public attending City Council
meetings are encouraged to treat Councilmembers, City staff, and other
members of the public with the same courtesy that Councilmembers and
City staff must accord to them. Any members of the public who engages
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in conduct that disrupts a City Council meeting shall be removed from
the meeting. Nothing in this Manual or any rules of conduct that may be
adopted by the City Council shall be construed to prohibit public
criticism of the policies, procedures, programs, or services of the City, or
of the acts or omissions of the City Council, City advisory bodies, or City
staff.
8.8 Discussion and Deliberation
8.8.1 Ex Parte Contacts. Councilmembers shall disclose any ex parte
communications prior to deliberation on a quasijudicial matter. A quasi
judicial matter is typically a hearing in which the City Council hears
evidence and makes findings of fact to reach a conclusion based on the
applicable law. An ex parte communication occurs when a
Councilmember hearing a quasijudicial matter communicates directly
or indirectly with any person or party in connection with a matter before
the Council, without notice and the opportunity for all parties to
participate.
8.8.2 Relevance. All discussion must be relevant to the issue before the City
Council. A Councilmember is given the floor only for the purpose of
discussing the pending matter; discussion which departs from the item
agendized for discussion is out of order. Councilmembers should avoid
repetition and shall not discuss matters that are not on the agenda.
Arguments for or against a measure should be stated as concisely as
possible.
8.8.3 Council Questions and Deliberations. Councilmembers may obtain the floor
by seeking recognition from the Mayor. Following presentations to
Council on an agenda item, Councilmembers shall each be given five
minutes to ask questions of any presenter. The Mayor may allow
additional time for questions where appropriate. Following public
comment, the Mayor may request that a motion be made and seconded.
After the motion has been stated to the Council and seconded, any
member of the Council has a right to discuss the motion after obtaining
the floor. A member who has been recognized shall limit their time to
five minutes. Councilmembers may yield any unused speaking time
during Councilmember questions or deliberations to colleagues who
have already used their allotted time. The Mayor may allow additional
time for deliberations where appropriate to encourage meaningful
discussion and exchange of ideas.
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8.8.4 Opportunity for Equal Participation. It is the policy of the Council to
encourage the full, fair participation of all members of the Council in
discussions and deliberations. The Mayor may impose reasonable limits
on the time any Councilmember is permitted to speak to advance this
policy. In addition, all Councilmembers wishing to be recognized should
be given an opportunity to speak before any member is allowed to speak
a second time.
8.8.5 Civility. While it is appropriate to vigorously debate a motion, its nature,
or its consequences, Councilmembers shall avoid attacks on the motives,
character, or personality of other Councilmembers, City staff, and
members of the public. The Mayor shall rule out of order any
Councilmember who engages in such attacks.
8.8.6 Role of the Mayor. The Mayor has the responsibility for controlling and
expediting the discussion of an agenda item. It is the duty of the Mayor
to keep the subject clearly before the Councilmembers, to rule out
irrelevant discussion, and to ensure civil discussion among
Councilmembers.
8.9 Meeting Length. Meetings of the City Council shall adjourn by 11:00
p.m. unless the time of adjournment is extended by a vote of a majority
of the City Council. Discussion of an agenda item shall not begin after
10:30 p.m. Any motion to extend the meeting beyond 11:00 p.m. shall
include a list of specific agenda items to be discussed or approved and
shall specify the order these items shall be considered. If a meeting
continues past 11:00 p.m., it shall end at 11:30 p.m. All meetings shall be
adjourned at 11:30 p.m. unless by a vote of a majority of the City Council
suspends this rule and Council votes affirmatively to extend the meeting
past 11:30 p.m. Following the adjournment of the meeting, any
remaining items on the agenda shall be continued to the next regular
meeting of the City Council.
8.10 Public Hearing Procedures. The order of proceeding where there is a
public hearing item (nonappeal items) before the City Council shall be
as follows:
1. Open Public Hearing
2. Staff Report (preferably 10 minutes)
3. Applicant’s presentation (where applicable) (preferably 8 minutes)
4. Questions from the Council
5. Public comment
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6. Applicant’s response to public comment (where applicable)
(preferably 2 minutes)
7. Close Public Hearing
8. City Council discussion and vote
Where the public hearing involves an appeal of a decision to the City
Council, the order of proceeding shall be as follows:
1. Open Public Hearing
2. Staff Report (preferably 10 minutes)
3. Appellant’s statement (preferably 8 minutes)
4. Applicant’s statement (where applicable) (preferably 8 minutes)
5. Questions from the Council
6. Public comment
7. Applicant’s response to public comment (where applicable)
(preferably 2 minutes)
8. Appellant’s response to public comment (preferably 2 minutes)
9. Close Public Hearing
10. City Council discussion and vote
8.11 City Council Recess Period. The City Council recess period shall begin
the first Tuesday in August at 12:00 a.m. and end the Tuesday following
Labor Day at 12:00 a.m. During any recess period, the City Manager is
authorized to take such ministerial actions for matters of operational
urgency, including such emergency actions as are necessary for the
immediate preservation of the public peace, health, or safety, as would
normally be taken by the City Council during the period of recess, except
for those duties specifically reserved to the Council by law. This
authority extends throughout the period of recess established by the City
Council and includes the authority to execute agreements and make
expenditures necessary for the exigent operational matters. The City
Manager shall make a full and complete report to the City Council at its
first regularly scheduled meeting following the period of recess of
actions taken by the City Manager pursuant to this section, at which time
the City Council may make such findings as may be required to ratify
the actions of the City Manager. Nothing in this Section prevents the City
Council from calling a special meeting during the recess period.
9. Closed Sessions
A closed session may be held at any regular or special meeting for any
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purpose authorized by the Brown Act. The City Attorney will schedule
closed session meetings in consultation with the Mayor and the City
Manager. Public comment shall be received in open session prior to a
closed session. To ensure strict compliance with the Brown Act, the City
Attorney or the City Attorney’s designee shall report out in public
session any reportable action taken during closed session and any other
information from closed session authorized to be disclosed based on a
majority vote of the City Council. Any documents referenced or
presented during closed sessions shall be shared with Councilmembers
upon request and shared in the same manner as other closed session
materials, with appropriate protections for confidentiality.
10. Enforcement of Rules; Suspension of Rules.
Nothing in this Manual shall be cited to invalidate a properly noticed and
acted upon action of the City Council. Any rule set forth in this Manual may
be suspended by three votes of the Council. The City Council may enforce
repeated or serious violations of the rules set forth in this Manual through a
censure action placed on a Council agenda.
11. Informational Memoranda.
11.1 Staff Informational Memoranda. Two Councilmembers may request an
information memorandum be provided on any matter within the subject
matter jurisdiction of the City Council. The City Manager shall place
requests that impose a significant workload on staff on the Council agenda
for review by the full Council, along with a statement from one or more
requesting Councilmembers as to why the information is needed.
11.2 Councilmember Memoranda. Individual Councilmembers may prepare
memoranda for inclusion in their Councilmember Reports. Councilmember
memoranda may address any matter within the subject matter jurisdiction
of the City Council that the Councilmember wishes to share with their fellow
Councilmembers and the public, including written memoranda related to
items the City Council will consider at an upcoming meeting. Such
memoranda should convey the Councilmember’s own views and
proposals pertaining to agendized items, thereby providing a robust and
efficient method for sharing information. Councilmembers submitting
such memoranda may not have conversations with any other
Councilmember concerning any topic included in the memorandum.
Councilmembers may, however, issue a written response to another
Councilmember’s memoranda. Councilmember memoranda shall not
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include confidential or deliberative information or communications or
information protected by law from disclosure.
The schedule for publishing and delivering such Councilmember
Memoranda will follow the schedule for Supplemental reports and
materials as set forth in Section 7.6 herein.
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CITY OF CUPERTINO
Agenda Item
Subject: Options on Commission Oversight of Transportation Matters (Continued from September 3,
2025).Note: Public comment will be reopened for individuals who did not provide comment on
September 3.
Provide input to staff on the preferred options for having transportation projects reviewed by
commissions and provide direction to staff to take the necessary steps to implement the changes.
CITY OF CUPERTINO Printed on 9/10/2025Page 1 of 1
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CITY COUNCIL STAFF REPORT
Meeting: September 3, 2025
Subject
Options on Commission Oversight of Transportation Matters
Recommended Action
Provide input to staff on the preferred options for having transportation projects
reviewed by commissions and provide direction to staff to take the necessary steps to
implement the changes.
Background
The City of Cupertino currently relies on the Bicycle Pedestrian Commission (BPC),
composed of five appointed commissioners, to review and provide input on
transportation-related matters. Historically, the BPC has played an advisory role in
reviewing both transportation policy documents and specific project construction plans.
Their focus has primarily been on bicycle and pedestrian infrastructure, but their input
has also extended to broader transportation issues. This has further been supported by
the Cupertino Municipal Code (CMC) which states that the BPC shall “…review,
monitor and suggest recommendations for City transportation matters including, but
not limited to, bicycle and pedestrian traffic, parking, education and recreation within
Cupertino.” Transportation related projects do not impact land uses and have therefore
not been historically presented to the Planning Commission, except as part of the Capital
Improvement Program when requesting consideration for General Plan Conformance.
Recently, the City Council has expressed interest in involving the Planning Commission
in the review of certain transportation-related matters, particularly those with wider
impacts on city infrastructure, such projects that result in the loss of vehicle lanes. This
interest has prompted a need to re-evaluate the current structure of commission review
of transportation projects. Each approach listed below will require CMC modifications,
and staff will return with revised ordinances as appropriate for Council consideration
for adoption after receiving direction from City Council on its preferred option.
Reasons for Recommendation and Available Options
In response to Council’s interest and direction, staff has identified four potential options
for allocating the review process of transportation-related matters. Each option reflects a
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different approach to commission roles, and each has implications for staff time, project
design processes, and community engagement.
It is recommended that each transportation-related item be assigned to no more than a
single commission for review and recommendation. Involving multiple commissions in
reviewing the same item will create additional demands on staff resources, potentially
requiring additional staffing. It may also lead to confusion or conflict if the commissions
offer differing recommendations and could result in commissioners feeling
disenfranchised if their input is ultimately disregarded by City Council.
Clear criteria to differentiate which commission will review which project types is
necessary. It will also be necessary to assign the City Manager the authority to determine
which commission will be presented with a given topic when it is unclear which
commission would be the most appropriate.
Option 1 - Split responsibilities between Planning Commission and BPC
• Planning Commission reviews: Broader transportation related planning documents.
These documents would include Vision and Master plans that provide long-term
goals and establish defined project lists (ie. Stevens Creek Corridor Vision Study,
Active Transportation Plan, etc.)
• BPC reviews: Transportation project conceptual and construction plans, and policy
documents that directly relate to bicycle, pedestrian or other non-vehicular modes of
transportation that have little to no impact on vehicular traffic.
Pros: Retains BPC's expertise and continuity on transportation construction
projects and bicycle and pedestrian related policy documents.
Planning Commission engagement on long-term planning documents
provides a broader planning lens.
Cons: May result in some overlap or confusion regarding boundaries of
commission responsibilities as the line between Vision Studies and
conceptual plans can blur.
Meeting the heightened internal preparation needs would require a
measured increase in staffing resources.
Option 2 - Expanded role for Planning Commission with focus on major
infrastructure changes
• Planning Commission reviews: Broader planning related documents, as well as
preliminary conceptual plans and design plans for projects that propose to eliminate
vehicle lanes or reconfigure intersections in a way that may have an impact on
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vehicular travel. The Planning Commission, being a quasi-approval authority, would
provide approval for projects and plans that do not require City Council approval.
• BPC reviews: Remaining design plans focused on multimodal elements (bicycle,
pedestrian, transit) with little to no potential impact on vehicular travel.
Pros: Planning Commission input on potentially impactful projects supports
broader citywide goals.
BPC continues role in multimodal-focused project reviews.
Cons: BPC may lose ability to advise on projects that affect bicycles and
pedestrians if the project also has the potential to impact vehicular modes
of transportation.
Meeting the heightened internal preparation needs would require a
measured increase in staffing resources.
Option 3 - Continue with BPC oversight, rename to “Transportation and Mobility
Commission”
• All transportation matters continue under current BPC purview, including projects
relating primarily to vehicular travel even if not focused on bicycle or pedestrian
travel.
• Rename commission to reflect broader transportation role and improve public
understanding.
Pros: Maintains current structure with minimal disruption.
Clarifies commission’s scope and responsibilities.
Would not create a significant increase in staffing resources or costs.
Cons: May not address Council’s interest in broader Planning Commission
engagement.
Option 4 - Transition all transportation matters to Planning Commission
• Planning Commission becomes “Planning and Transportation Commission.”
• BPC is disbanded, and all transportation-related matters are consolidated under a
single commission.
Pros: Centralizes decision-making for land use and transportation.
Potentially improves coordination between planning and mobility efforts.
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Cons: Loss of specialized bicycle and pedestrian advisory body, with
corresponding potential impact to active transportation grant eligibility.
Risk of reducing focus on multimodal transportation issues.
Meeting the heightened internal preparation needs would require a
measured increase in staffing resources.
Next Steps
Once the City Council provides direction, staff will take the necessary steps to
implement the changes, including preparation of any necessary policy changes and/or
ordinances for modification of the Cupertino Municipal Code. Staff will return to City
Council with these final documents for approval.
Sustainability Impact
No sustainability impact.
Fiscal Impact
Each option is expected to have small to moderate impacts on staffing resources.
However, changes in commission structure and review processes could influence the
scope and timing of project design and consultant contracts. These impacts are estimated
to range from $5,000 to $30,000 per transportation related project, depending on the size
and complexity of future projects. Full cost implications will be better understood as
specific projects are implemented under the new framework.
City Work Program (CWP) Item/Description
None
Council Goal:
N/A
California Environmental Quality Act
No California Environmental Quality Act impact.
_____________________________________
Prepared by: David Stillman, Transportation Manager
Reviewed by: Chad Mosley, Director of Public Works
Approved for Submission by: Tina Kapoor, Interim City Manager
Attachments:
N/A
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CITY OF CUPERTINO
Agenda Item
Subject: City Manager Report
CITY OF CUPERTINO Printed on 9/11/2025Page 1 of 1
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Wednesday, September 10, 2025
A Message from the City Manager
Hello Neighbors,
As autumn settles in, Cupertino enters into a season of reflection and community. We take a
moment to honor the recently passed former Mayor Hung Wei and her lasting contributions to
our community. This summer, we also celebrated service awards for our employees and
bolstered the City’s disaster preparedness through completion of CERT trainings by
councilmembers, commissioners, and staff. C ouncil meetings resumed last week, and we are
moving forward on priorities including infrastructure upgrades, transportation safety, and
community programs.
This year marks Cupertino’s 70th anniversary of incorporation. The Cupertino Community Service
Awards in October will celebrate the individuals whose dedication strengthens our city. I
encourage you to participate and join us at upcoming celebrations such as the “My
Cupertino” Art Showcase and Restaurant Week. These events highlight the history, spirit, and
creativity that define our community and bring us together in meaningful ways.
Thank you for staying connected and engaged.
Warm Regards,
Tina Kapoor
Interim City Manager
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Updates and Announcements
CERT Academy in Cupertino
The time is now! Sign up for Santa Clara County Fire
Department’s CERT Academy this October in Cupertino
to get trained in disaster preparedness skills, including
basic medical operations, fire suppression, search and
rescue, and more.
Classes run on Tuesdays in-person and Thursdays online
October 7 to 23 from 6 to 9 p.m. with graduation on
Saturday, October 25 at the Monta Vista Recreation
Center.
The course fee is $35, which covers personal protective
equipment. Participants must attend all sessions to earn a
certificate. Learn more and register at Eventbrite.
Your Art. Your Cupertino.
The City of Cupertino is celebrating the 70th anniversary
of its incorporation as Santa Clara County’s 13th city. To
mark the occasion, community members of all ages are
invited to showcase their creativity in the “My Cupertino”
Art Wall, which will be displayed at the second annual
Cupertino Community Service Awards on Wednesday,
October 29, at the Quinlan Community Center.
Artists are encouraged to share what Cupertino means to
them—whether it’s a favorite place, community tradition,
local nature, or the City’s spirit of innovation and diversity.
Apply online at cupertino.gov/crest and drop off your
artwork at Cupertino City Hall, 10300 Torre Ave, Cupertino,
CA 95014. The deadline is Friday, October 3.
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The SCENE Fall Edition is Here!
The first-ever issue of Cupertino Scene to be fully designed
in-house by staff is out now! This edition highlights
Cupertino’s 70 years of history, resources for Emergency
Preparedness Month, and an overview of the Fiscal Years
2025-26 budget.
Enjoy the full issue at cupertino.gov/scene. Limited print
copies are available at City Hall and other facilities.
Celebrate 70 Years of Cupertino:
Restaurant Week Sign-Ups Are Open!
In celebration of Cupertino’s 70th anniversary, the City is
excited to launch its first-ever Restaurant Week, taking
place from October 6 through October 12. During this
event, participating restaurants will offer exclusive
promotions and specials to highlight the vibrant culinary
scene in Cupertino. Encourage your favorite restaurant to
sign up and showcase their best dishes as part of this
exciting celebration.
Restaurant sign-ups close on Friday, September 12. For
more information, visit cupertino.gov/taste70.
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Silicon Valley Bicycle Coalition Names
Lawson Bikeway “Project of the Year”
The Silicon Valley Bicycle Coalition recently named the
new Lawson Bikeway its Project of the Year at the 15th
Annual Silicon Valley Bike Summit. This prestigious
recognition reflects years of thoughtful planning,
community engagement, and strong collaboration
between the Bicycle Pedestrian Commission, Walk-Bike
Cupertino, Cupertino Union School District, Lawson Middle
School staff, Lawson Parent Teacher Organization, and
other local organizations. To help educate the
community and promote safety, City staff produced an
informational video titled Lawson Middle School Bikeway,
available on YouTube. Widely viewed and well-received,
the video played a key role in the project, earning this top
honor: Lawson Middle School Bikeway - YouTube.
FY 2025-26 Budget Published
The City of Cupertino has adopted its Fiscal Year 2025 - 26
budget, marking a significant milestone achieved
through careful planning, fiscal discipline, and strong
community collaboration. The City’s fiscal priorities are
guided by the recently adopted Council Goals and
Strategic Vision. Key accomplishments over the past year
include the opening of an all-inclusive playground,
enhancements to public safety, and the certification of
the Housing Element. Looking ahead, the City is focused
on restoring essential services, protecting infrastructure,
and investing in long-term community resilience and
growth. For more information, visit
cupertino.gov/budgetreport.
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Sell and Shop Used Items at the
Citywide Garage Sale
Over 200 residents across the City host garage sales every
year at their homes to earn money and help reduce
waste to landfill. It's FREE to participate as a seller or a
buyer!
Sign up by Friday, September 12 to get your garage sale
on our online map and paper list. Listings can be edited
until September 20.
We advertise the sale. You sell your items. You keep the
profit! Register at cupertino.gov/garagesale.
2025 Artist Awards
Every year, the Cupertino Arts and Culture Commission
chooses a Distinguished Artist, Emerging Artist, and Young
Artist to recognize. These awards are presented to
deserving artists in recognition of local talent in visual,
verbal, and performing arts while preserving and
advancing the arts for the benefit of the citizens of
Cupertino.
Winners receive public recognition and a cash reward.
Apply at cupertino.gov/artawards.
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September - Pedestrian Safety Month
With schools back in session and more people walking,
biking, and scootering, it’s important to remember we all
share the road.
Pedestrian tips:
Wear bright clothes or carry a flashlight at night.
Stay off your phone and stay alert.
Use crosswalks, follow signals, and make eye contact
with drivers before crossing.
Driver tips:
Watch for pedestrians, especially at night or in bad
weather.
Obey speed limits and avoid distractions.
Yield to pedestrians at crosswalks and intersections.
Let’s keep Cupertino’s streets safe for everyone! For more
about Pedestrian Safety Month, visit
gosafelyca.org/share-the-road.
Stevens Creek Blvd Class IV Bike Lane
Phase 2A Project
Construction begins on Phase 2A of the Stevens Creek
Boulevard Bike Lane Project! Work starts
on Monday, September 15, and is expected to wrap up by
the end of the year. Expect some traffic delays in the
area during construction.
This project will upgrade the stretch of Stevens Creek
Boulevard between Wolfe Road and De Anza Boulevard,
turning the current buffered bike lanes into protected
bike lanes with concrete barriers separating bikes from
cars. New bike signals will also be added at the Wolfe
Road and De Anza Boulevard intersection. The
eastbound bus stop near De Anza Boulevard will also get
a makeover with a boarding island and dedicated bike
lane space.
For questions, contact Jason Wong at (408) 777-3215 or
JasonW@cupertino.gov.
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Upcoming Events
Cupertino Bike Fest
Join us on Saturday, September 27 from 9 a.m. to 1 p.m.
for Cupertino’s annual Fall Bike Fest to celebrate all things
bike! There will be bike repair and education, and tons of
fun activities including bike and helmet checks, bike
decorating, bike blender smoothies, bike-themed art, and
a “Safe Moves City” mini bicycle safety course for kids.
Learn more at cupertino.gov/bikefest.
Silicon Valley Fall Festival
The Silicon Valley Fall Festival will take place on Saturday,
September 13 from 10 a.m. to 7 p.m. at Memorial Park.
This year’s event will feature youth activities including a
Robotics Competition and numerous Scout booths. The
City will also host more than 10 booths as part of the
Health and Safety Fair. For more details, visit the event
organizer's page at sv-ff.com.
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Cupertino Cybersecurity Public
Awareness Event
The City will host a cybersecurity panel on Thursday,
October 9 from 6 to 8 p.m., where experts will share
information and strategies to help community members
stay safe online. The event features an Q&A session, and
due to the importance of this topic, the presentation will
be recorded and posted on the City’s website. Learn
more and register at cupertino.gov/cybersecurityevent.
Community Highlights
Mayor’s Monthly Chat
Mayor Chao hosted her Monthly Chat at Rancho
Rinconada on Monday, September 8. These informal
gatherings provide residents with an opportunity to share
local concerns, ask questions, and receive updates on
City planning and governance. Stay tuned for future
Monthly Chats with the Mayor at
cupertino.gov/mayorchat.
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The Big Apple Launch Event
On Tuesday, Mayor Chao and I were invited by Apple to
attend their launch event at Apple Park here in
Cupertino. The event showcased the latest innovations,
including the highly anticipated iPhone 17 lineup and
new Apple Watch models. Impressively, over 27.3 million
people tuned in to the event, highlighting its global
interest. It was inspiring to see firsthand how Cupertino
remains at the forefront of technology and innovation,
and we are excited to continue fostering this spirit of
innovation.
Community Coffee with
Assemblymember Patrick Ahrens and
Mayor Liang Chao
Community members gathered for a morning coffee
event this past Saturday with Assemblymember Ahrens
and Mayor Liang Chao to discuss local and state
issues. The National Alliance on Mental Illness and the
Cupertino Educational Endowment Foundation also
joined the event to provide valuable resources to
attendees. Thank you to everyone who participated in
this engaging community conversation.
Pooch Plunge
A big thank you to the more than 180 dogs and their loyal
humans who joined Cupertino Parks and Recreation for
Pooch Plunge on Saturday, September 6, at Blackberry
Farm.
From belly flops to doggy paddles, our four-legged friends
had a paws-itively great time cooling off and playing in
the water. We’re so fur-tunate to have such a pawsome
community here in Cupertino!
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Cupertino Seniors Cheer on the 49ers
The Cupertino Senior Center had a fantastic outing to
Levi’s Stadium on Sunday, August 23 to cheer on the San
Francisco 49ers in their pre-season matchup against the
Los Angeles Chargers. From enjoying great food to
exploring the team store and soaking in the energy of the
game, members had a memorable experience.
Community Resources
City Manager Reports Posted Online
All City Manager Reports are posted with the Council agenda and can be found online at
cupertino.gov/citycouncil.
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City of Cupertino, California
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10300 Torre Avenue, Cupertino, CA 95014-3202
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CITY OF CUPERTINO
Agenda Item
Subject: Councilmember Reports
CITY OF CUPERTINO Printed on 9/10/2025Page 1 of 1
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CITY COUNCILMEMBER REPORT
Meeting: Tuesday, September 16, 2025
Reporting Councilmember: Mayor Liang Chao
Report Dates: 7/9/25 to 7/31/25
●Last Activity Report in the July 15, 2025 Council Meeting Agenda
Section 1: Announcement - Message from the Mayor:
❖Mayor’s Initiatives and other updates:
➢Cupertino Stories: You are welcome to email entries to CupertinoStories@gmail.com.
■Thank you to Cupertino Science Technology University (CSTU) for managing the project.
They have developed tools to convert audio/video stories to text.
■The website will be redesigned soon to accept story submissions.
❖Monthly Chat with Mayor Community Meetings: These meetings will be generally held on the
second Monday at 5pm each month, but it might be moved to other Mondays if needed. The location will
rotate so that we cover different businesses each month.
❖Process to Request Certificate of Recognition or Commendation:
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➢ To ensure such requests are handled as smoothly and efficiently as possible, the City Manager’s
Office has implemented a dedicated process.
➢ We kindly ask that you complete the following form, which will allow Mayor Chao to present a
certificate of recognition: https://cupertino.gov/councilmeetingrequest
❖ Proclamations at Council meetings: This year, I plan to follow a tradition upheld by some former
Cupertino mayors and other mayors in recognizing organizations or individuals with proclamations
during Council meetings. My goal is to honor those who have made consistent and/or significant
contributions to Cupertino, with an emphasis on those who are less well-known. If you have any
suggestions, please feel free to email me at LChao@Cupertino.gov.
Proclamations for contributions will generally be presented at the second Council meeting of each month,
while the first meeting will continue to recognize special observances (e.g., awareness months or weeks) as
before. You are also welcome to submit suggestions for these recognitions.
Section 2: Committee Assignment
No activity to report
Section 3: Activities by Date (Date, Title, and Description):
NOTE:
● This list does not include internal meetings with staff only, such as prep sessions or meetings with the City Manager.
● This list includes activities to “represent the community I am elected to serve”, “to respond to community needs and
complaints,” and “to communicate policies and programs to residents,” among other responsibilities of a City
Councilmember.
● Due to my work schedule, I have cut down on the event attendance for ceremonial purposes, especially those I have
attended almost every year in the past. Instead, I focus more of my time on constituent services.
2025-07-11 Meeting with Hanover Company on the project at 19300 Stevens Creek, across from Main
Street
- They are considering a multifamily rental apartment
2025-07-14 Monthly Chat with Mayor at La Pizzeria
2025-07-16 Meeting with Commission Chairs at Quinlan Center
- Since we already had the 3 bullet-point update from each commission in writing, we used the
time to get feedback from the chairs about the agenda session process.
2025-07-18 Attended the YMCA member appreciation event
2025-07-20 Attended the Obon Festival and Bazaa at the Mountain View Buddhist Temple
- This is a wonderful two-day event with food and performances.
2025-07-24 meeting with Small Builders Association on potential ADU acceleration programs
- They mentioned an ADU Open House done in San Jose and the recent ADU acceleration program
adopted in Campbell.
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2025-07-25 meeting with Harvest Properties with an update for their project at 20807-20883 Stevens
Creek (Panera Bread)
- They are considering two options: One preserved the existing Panera Bread building and one
would redevelop the entire site into townhomes.
2025-07-25 virtual meeting with Homestead FBLA students on their Community Engagement project
2025-07-26 Participated in the First Grand Parade by the Jain Center of Northern California in Milpitas.
Celebrating the Silver Jubilee
- The parade was very well attended by observers from the streets.
- I stayed a bit to listen to the speeches of awardees who mentioned what Jainism means to them.
2025-07-26 attended the Know Your Roots Foundation volunteer appreciation and hand out awards to
volunteers
2025-07-27 attended the Taiwanese and Chinese American Athletic Tournament (TCAAT), held at
Fremont High School
- Joined the fast walking race and won a medal
2025-07-31 attended the Celebration of Democracies event, honoring US and India Independence
Days, organized by Foundation for India and Indian Diaspora Studies ((FIIDS)
- The organization does advocacy work at Washington D.C. for the Indian Americans in the U.S. on
various issues
Section 4: Information of Interest to My Constituents: (updated on 4/8)
● Builders’ Remedy (BR) Projects (Status of Projects)
★ BR Projects with incomplete application status (pursuant to Government Code Section 65941.1.)
● 20739 Scofield (one block from Faria Elementary School, zoned R1-10): The
project will replace one single-family home with 20-unit, 5 story,
condominium on 15,004 sqft (0.34 acre) lot
● Vista Heights (near entrance of Linda Vista Park) : The vacant site, zoned
RHS, will build 33 units (8 condominiums and 25 single family homes on
vacant hillside property of 86.1 acres.
● Upland Way (11841 Upland Way, zoned RHS-70): 6 single family homes,
including 2 affordable units, on vacant hillside property of 1.56 acres with
average slopes greater than 30%
★ Other active BR projects:
○ Dividend Homes (20085 & 20111 Stevens Creek Blvd), to the east of the Fire Station, on
2.6 acres, zoned R4 and commercial mixed use. The project will replace two existing office
buildings with 57 for-sale townhomes., including 12 affordable units.
○ Dividend Homes (20045 & 20065 Stevens Creek Blvd), to the east of the Fire Station, on
1.77 acres, zoned commercial mixed use. The project will replace existing office buildings
with 32 for-sale townhomes., including 6 affordable units.
★ Relevant News on the determination of incompleteness for BR projects:
○ “Los Gatos Files Declaratory Relief Action to Resolve Land Use Uncertainty” (Press
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Release from the City of Los Gatos)
■ “That section [Gov. Code 65941.1] provides that applicants for land use approvals
have 90 days after an initial 180-day deadline to submit any missing information
needed to complete a formal application for a so-called “builder’s remedy”
housing project. That section further stipulates that if the missing information is
not submitted “within the 90-day period, then the preliminary application shall
expire and have no further force or effect.”
■ “In an apparently conflicting reading, in letters dated August 30, 2024 and
February 12, 2025, the California Department of Housing and Community
Development (HCD) stated its view that there is not just one 90-day period but
that successive 90-day periods can run indefinitely. By filing this lawsuit, the
Town is acting in good faith so that it will know how to comply with the law and
ensure it can continue to serve its residents and property owners, while lawfully
processing land use applications.”
★ Other docs:
○ The July 25, 2024 info memo, titled “Scofield Drive SB330 Preliminary Application
pursuant to Builder’s Remedy”, has information about proposed BR projects and their
review process.
● Other Residential Projects - complete applications submitted, not yet approved:
○ Pizza Hut/Staples/ Fontana's (20770, 20830, 20840, & 20850 Stevens Creek Blvd). adjacent to the
Cupertino Crossroads Shopping Center): on 2.97 acres, zoned commercial mixed use. The project
will replace existing retail stores with 59 townhome condominium units across eight, three-story
buildings
○ United Furniture (10065 & 10075 Stevens Creek Blvd, across from Vallco), on 2.72 acres, zoned
commercial mixed use. The project will replace existing retail stores with 55 townhome
condominium units, with 10 ADUs, three-story buildings
○ Stevens Office Center (20813, 20823, 20883 and 20807 Stevens Creek Blvd), on 6.93 acres, zoned
commercial mixed use. The project will replace two office buildings and one retail building with
122 for-sale units (66 small-lot single family and 56 townhomes), including 24 affordable units
○ 20865 McClellan Rd: on 0.99 acres, zoned R3TH. The project will replace one single-family home
with 27 townhomes, including 4 affordable units, in three-story buildings
○ Evulich Court (10857, 10867, 10877 & 10887 Linda Vista Dr): on 2.53 acres, zoned R3TH. The project
will replace 4 single-family homes with 51 townhomes, including 11 affordable units
● Other Residential Projects - SB 330 preliminary application submitted, but not complete
applications:
○ Wolfe Road Housing Project (10333 N. Wolfe Road): 250-300 total units across the 5-acre
property. It will be 100% rental apartments. The affordable housing will benefit those making 80%
or less of the area median income (AMI).
■ a full report on our Listening Phase at this link.
■ February 12 Community Co-Creation Event at Collins Elementary School
● Other Residential Projects - Revision of already approved projects:
○ Westport Senior Assisted Living Housing (revision submitted): The developer Related has
submitted a revision to add more units, reduce retail space, remove the underground garage and
request a waiver of Parkland dedication Fee. It is going to the Planning Commission in May
■ Previous approval in 2021 and 2024: Westport (21267 Stevens Creek Blvd)
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○ Marina Plaza (10145 N. De Anza Blvd, 10118 Bandley Dr.), on 5.1 acres, zoned commercial and
mixed use: The project will add more units, slightly reduce retail space, deliver over smaller
for-sale starter homes under 1500 sq. ft. and an outdoor amphitheater.
■ Previous approval in 2022L Marina Plaza.
● License Plate Reader Camera - City-operated or personal ones
★ The Council has adopted the Automated License Plate Reader (ALPR) Camera program
(Resolution 24-094) in order to alert the police when a license plate with previous record is
detected. Some cameras are placed at major roads entering Cupertnio.
★ The residents or businesses can connect your home or business surveillance camera with the Santa
Clara County Sheriff's Office. The registration form is at the bottom of this page.
Section 5: Information Access Useful to My Constituents (not updated):
1. Public Comments Webpage and Email
A new page has been added to the City’s website on how to submit public comments for Council
meetings. It explains the process for submitting written comments on City Council agenda and
nonagenda
items. A dedicated email address, PublicComment@Cupertino.gov, was created for members
of the public to send in their comments. This email address is also posted on City Council
agendas.
The intent of using this dedicated email is to ensure comments are efficiently routed and
tracked. Emails sent to this address are automatically distributed to the City Council, City
Manager, Deputy City Manager, and City Clerk, and an autoresponder confirms receipt. This
process is especially helpful during periods of high public input.
Comment Submission Guidelines:
2. Information Memo posted on the City website:
City Council Informational Memos are now available on the City website. The information can be
accessed from the City website at cupertino.org/memos and the City Council page. You can also
find the page by entering search terms “info memos” at the top of the website.
★ Anyone may use the eNotification signup to receive informational memo updates by
email.
★ The info memos are now hosted in the digital archive as all other city records.
★ Click “+” to zoom in.
★ On a laptop:
○ To open the document as PDF, click on the Print icon and then click on “Download
& Print”. The downloaded PDF will appear in a new tab for viewing.
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○ This does not work on Safari browser on an iPhone.
★ To copy and paste text, you must open it as PDF and then copy & paste from there.
New memos posted, since last report:
● No new info memos published since February 28
● Recordings of Commission Meetings:
Starting in June, commission meetings will be recorded for viewing later, although no
teleconferencing to allow remote participation.
- Find the recordings here under each commission.
4. How to Search an agenda item:
A community member showed me a way to search for items on the past city meetings:
● Go to this page: https://cupertino.legistar.com/Calendar.aspx
○ Make sure that “Calendar” is selected from the top row of tabs and the “List View”
is selected from the bottom row of tabs.
○ Enter the search term, such as “investment report”. Choose the year or select “All
Years”
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1
CITY COUNCILMEMBER REPORT
Meeting: September 16, 2025
Reporting Councilmember: Councilmember J.R. Fruen
Report Dates: 8/26/25 to 9/8/25
Item Date, Title, and Description:
Event 1. August 29, 2025 – CASCC Executive Committee Meeting – I attended the scheduled
Executive Committee Meeting of the Cities Association of Santa Clara County JPA in my
capacity as the organization’s Second Vice-President and appeared as a member of the public
owing to a COVID-19 infection. We confirmed and previewed items for the September 11, 2025
Legislative Action Committee and Board Meetings. Meeting materials are available on the
CASCC website here.
Event 2. September 4, 2025 – Memorial Ceremony for Former Mayor Hung Wei – I attended
and spoke at an extended memorial ceremony in honor of the life and August 28 passing of
former Mayor Hung Wei.
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1
CITY COUNCILMEMBER REPORT
Meeting: September 16, 2025
Reporting Councilmember: Vice Mayor Kitty Moore
Report Dates: 8/26/25 to 9/8/25
Item Date, Title, and Description:
August 27, 2025. Special Santa Clara Valley Water Commission Meeting. This
Special meeting included a tour of the Anderson Dam project in Morgan Hill. The
Anderson Dam was built in 1950 and had very high lifts up
to 30’ prior to compaction for part of the earth dam. This
and other issues increases the potential for failure in an
earthquake. Additionally, where there was once farmland
at the foot of the dam is
now residential
neighborhoods which
would be inundated in a
dam failure. The water
level in the dam has been
reduced to make it safe and
tunneling has proceeded. The dam is being
lowered and rebuilt in a ten year process and
when it is complete it will be able to hold the water of
all of the other dams in the system combined at a volume of approximately 90,373
acre-feet.
Factsheet on the Anderson Dam project: https://s3.us-west-
1.amazonaws.com/valleywater.org.us-west-1/s3fs-
public/08272025%20SCVWD%20Water%20Commission%20Agenda%20Packet.pdf
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City Council Vice Mayor Moore Report
2
September 3, 2025. End of Summer recess. Special meeting Closed Session and
Special City Council Meeting.
September 4, 2025. Attended CAREA event at Quinlan Community Center.
https://www.carea.org/event/bay-area-cities-development-updates/ Several area
Economic Development managers presented including Cupertino’s Daniel Degu
who provided excellent information on the city. There were developers presenting
as well. The entitlement process using state laws is very lucrative, and while not
stated, this may be a contributor to the costs of development when an entitled
project would cost less than $2M to achieve while increasing the value of a $30M
project by over $20M as an example.
September 4, 2025. Attended Ad-Hoc Legislative Review Subcommittee on-line
meeting to receive legislative update from our lobbyists and provide input and
recommendations for other bills and pending legislation. See LRC Report for that
item in this agenda packet.
September 8, 2025. Agenda review with Staff and Mayor.
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CITY OF CUPERTINO
Agenda Item
Subject: Upcoming Draft Agenda Items Report
CITY OF CUPERTINO Printed on 9/10/2025Page 1 of 1
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Upcoming Draft Agenda Items
CITY OF CUPERTINO
City Council
Tuesday, October 7, 2025
Study SessionStudy Session
24-13288 Subject: Status update on the City policy on homeless encampments
(10/15/24 City Council directed staff to bring this back in 1 year)
Ceremonial Items
25-13643 Subject: Recognition of October 19 to October 25, 2025 as United Against
Hate Week (verbal recognition only)
25-14182 Subject: Recognition of October as Community Planning Month
25-14216 Subject: Recognition of October as Hindu Heritage and Awareness
Month (verbal recognition only)
Consent Calendar
25-14306 Subject: Approval of September 15, 2025 City Council meeting minutes
25-14179 Subject: Approval of updated future agenda items requested by City
Councilmembers ("TBD List")
24-13597 Subject: Approval of September 16, 2025 City Council meeting minutes
Public Hearings
25-13775 Subject: Ordinance Update SB450 - 1st and 2nd reading required.
Municipal Code Amendment to clarify multiple sections of the Zoning
and Subdivisions Title, including updates to address SB450 (PL - Piu
Ghosh)
25-14150 Subject: Introduce and conduct first reading of Municipal Code
Amendments regarding Building Code Updates (Building, Sean Hatch)
Future Agenda Items
25-14087 Subject: Upcoming Draft Agenda Items Report
Councilmember Reports
24-13578 Subject: Councilmember Reports
City Manager Report
25-14207 Subject: City Manager Report
Presentations
25-14251 Subject: Disaster Preparedness State of Readiness Report (10 min) (Jim
Frawley)
Tuesday, October 21, 2025
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Wednesday, September 10, 2025
Study SessionStudy Session
25-14156 Subject: An update on the development of the Active Transportation Plan,
including a summary of Phase 1 activities and an overview of what to
expect during Phase 2
Ceremonial Items
25-14214 Subject: Recognition of the years of service for the Cupertino Rotary Club
25-14215 Subject: Recognition of the years of service for Cupertino Lions Club
Consent Calendar
25-14151 Subject: Second reading and enactment of Municipal Code Amendments
regarding Building Code Updates (Building, Sean Hatch)
24-13598 Subject: Approval of October 7, 2025 City Council minutes
25-13709 Subject: Approval of a Resolution ratifying Accounts Payable for week
ending ___
Public Hearings
25-14241 Subject: First Reading Ordinance: Municipal Code Amendments to
Municipal Code Chapters 19.148 (Required Artwork in Public and Private
Developments) and addition of a City Council Art-in-lieu fee policy.
Environmental Recommendation: Categorical Exemption. File No.:
MCA-2025-003 Applicant: City of Cupertino; Location: Citywide
Future Agenda Items
25-14088 Subject: Upcoming Draft Agenda Items Report
Action Calendar
25-14125 Subject: Introduce first reading of an ordinance to make minor and
technical corrections to the Cupertino Municipal Code as follows: (1)
enacting new Sections ___, ___, ___; (2) amending Sections ___, ___, ___;
(3) repealingSections ___, ___, ___
25-14231 Subject: Comprehensive review of business licensing procedures
Councilmember Reports
24-13579 Subject: Councilmember Reports
City Manager Report
25-14208 Subject: City Manager Report
Tuesday, November 4, 2025
Ceremonial ItemsCeremonial Items
25-13644 Subject: Recognition of November 29, 2025 as Small Business Saturday
Consent Calendar
25-13654 Subject: Mitigation Fee Act - the Annual & Five-Year Report for Fiscal
Year (FY) 2025-2026
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Wednesday, September 10, 2025
24-13599 Subject: Approval of October 21, 2025 City Council minutes
25-14213 Subject: Approval of an agreement to replace Cupertino’s HR and
Financial Enterprise Resource Planning (ERP) system (IT - Teri Gerhardt)
25-14239 Subject: Award a contract to XXX for Blackberry Farm Golf Course
Maintenance Services for a total not to exceed amount of $XXX.
25-14287 Subject: Fiscal Year 2024-25 Bhubaneswar Sister City Reimbursement
Public Hearings
25-14149 Subject: Amendment to FY 25-26 Fee Schedule to establish fee for
ministerial two lot Urban Lot Splits
Future Agenda Items
25-14089 Subject: Upcoming Draft Agenda Items Report
Action Calendar
25-14128 Subject: Second reading and enactment of an ordinance to make minor
and technical corrections to the Cupertino Municipal Code as follows: (1)
enacting new Sections ___, ___, ___; (2) amending Sections ___, ___, ___;
(3) repealingSections ___, ___, ___
25-14143 Subject: Introduce an ordinance for Municipal Code Amendments to add
a new section relating to filming and permits
25-14162 Subject: Amendments to Municipal Code Section __: scope and
responsibilities of the Audit Committee
25-14181 Subject: A Resolution rescinding Resolution 24-022 and amending the
resolution establishing rules governing recruitment, attendance,
appointments, and vacancies on City advisory bodies
25-14299 Subject: Revisions to the Commissioners Handbook
25-14271 Subject: Capital Improvement Programs City Hall Improvements project
Councilmember Reports
24-13580 Subject: Councilmember Reports
City Manager Report
25-14209 Subject: City Manager Report
Presentations
25-14307 Subject: Presentation from Hsinchu Sister City delegation regarding
recent student exchange
25-14147 Subject: Presentation from Toyokawa Sister City delegation regarding
recent student exchange
25-14148 Subject: Presentation from Bhubaneswar Sister City delegation regarding
recent student exchange
Tuesday, November 18, 2025
Consent CalendarConsent Calendar
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Wednesday, September 10, 2025
25-14099 Subject: Adopt a maximum rate schedule for Rate Period Five (RP 6) for
Recology to provide recycling, organics, and solid waste collection,
recycling and organics processing services, and transport for disposal as
calculated using the allowed and approved methodology in the Franchise
Agreement (Attachment A)
25-14144 Subject: Second reading and adoption of an ordinance for Municipal
Code Amendments to add a new section relating to filming and permits
24-13600 Subject: Approval of November 4, 2025 City Council minutes
25-13710 Subject: Approval of a Resolution ratifying Accounts Payable for week
ending ___
Public Hearings
25-14200 Subject: Appeal of fee determination made by the City Collector for
Business License renewal; public hearing pursuant to Cupertino
Municipal Code (CMC) Section 5.04.480(C); Appellant: Annie Lee;
Business: Lee's Sandwiches; Business Address: 20363 Steven Creek Blvd,
Cupertino, CA 95014 (Postponed from September 3, 2025)
Future Agenda Items
25-14090 Subject: Upcoming Draft Agenda Items Report
City Manager Report
25-14210 Subject: City Manager Report
Tuesday, December 2, 2025
Ceremonial ItemsCeremonial Items
25-14183 Subject: Recognition of City Manager's Office in line with the League of
California Cities' City Manager Awards
Consent Calendar
24-13601 Subject: Approval of November 18, 2025 City Council minutes
25-14201 Subject: Accept Federal grant funding and award design professional
services agreement to XXXXXXXX for a total-not-to-exceed contract
amount of $XXX,XXX for the McClellan Road Bridge Reconstruction
Project.
Future Agenda Items
25-14091 Subject: Upcoming Draft Agenda Items Report
Councilmember Reports
24-13581 Subject: Councilmember Reports
City Manager Report
25-14211 Subject: City Manager Report
Thursday, December 11, 2025
Election of Mayor and Vice MayorElection of Mayor and Vice Mayor
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Wednesday, September 10, 2025
25-14100 Subject: a. Councilmembers elect Mayor
b. Councilmembers elect Vice Mayor
c. Mayor and Vice Mayor Oath of Office
Tuesday, December 16, 2025
Consent CalendarConsent Calendar
24-13602 Subject: Approval of December 2, 2025 City Council minutes
25-13711 Subject: Approval of a Resolution ratifying Accounts Payable for week
ending ___
Future Agenda Items
25-14092 Subject: Upcoming Draft Agenda Items Report
Councilmember Reports
24-13582 Subject: Councilmember Reports
City Manager Report
25-14212 Subject: City Manager Report
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