CC 10-18-2022 Special Meeting Item No. 2. City Hall Annex 10455 Torre Ave_Staff PresentationCity Hall Annex
Progress Report
18 October 2022
CC 10-18-2022 Special Meeting Item No. 2
OCTOBER 18
Agenda
1.10455 Torre Ave, Existing Conditions
2.Programming
3.EOC program consideration
4.Contract Actions
1. Existing Conditions
10455 Torre Avenue:
Existing building
10455 Torre Avenue: Existing building
Reception lobbyReception deskHallOffice
10455 Torre Avenue:
Existing building
Break Room Attic
Bathroom
Office
10455 Torre Avenue: Off-street Parking
Site plan - Existing
TO
R
R
E
A
V
E
N
U
E
PACIFICA AVENUE
22 parking
spaces
10455 Torre Avenue: Street Parking
Street parking
available on
Torre and
Pacifica, east of
Torre
10455 Torre Avenue: Existing floor plans
Ground floor plan - Existing
FRONT
DOOR
TO
R
R
E
A
V
E
N
U
E
PACIFICA AVENUE
19 offices
1 conference
room
10455 Torre Avenue: Existing floor plans
Second floor plan - Existing
FRONT
DOOR
TO
R
R
E
A
V
E
N
U
E
PACIFICA AVENUE
Storage
1 conference
room
2. Programming
Receive an update and direct staff on the FY 2021-22 CIP project City Hall Annex (10455
Torre Avenue Improvements) to:
1)Proceed with programming, design, and construction of the building as the City’s
Permit Center and Emergency Operations Center (EOC.)
2)Authorize the Director of Public Works to execute any necessary services or change
orders, up to an amended contingency amount of $166,722 for a total contract
amount of $610,202 on the design professional services agreement between the City
and DIALOG Design LP (DIALOG) for the City Hall Annex Project (Project 2022-06) for
the abovementioned scope.
3)Authorize the City Manager to (a) execute a Design Professional Services Agreement
between the City and Cumming Management Group, Inc. (Cumming) to provide
construction management and related services for the City Hall Annex Project
(Project 2022-06) in the amount of $359,805; and (b) authorize the Director of Public
Works to execute any necessary services or change orders, up to a contingency
amount of $71,961 (20% of base services,) for a total appropriation of $431,766.
Recommended Action
130 Staff (Feb 2022) + 5 Council + 5 Planning Commissioners =
140 occupants at City Hall. Two main business functions:
•Permit Center/Public Counters:
25 workstations, flexible meeting/conference rooms, 5
counter stations
•Executive Suite & Meetings:
14 offices, 22-32 workstations, support spaces including
meeting/conference rooms
Spatially and Functionally, the Permit Center/Public Counters is a
better fit at the new City Hall Annex.
** Notes about workstation and office requirements assume the full leverage of Telework capabilities;
storage, equipment, and other technical requirements not included here.
Programming
City Hall Annex: Concept Diagram
2 public-facing
conference rooms and
1 public restroom
3-5 public counter
positions
28 workstations
indicated
Multiple meeting
spaces provided
Ground floor plan – Draft Concept
Deliveries entrance
Expanded seating and
trellis at front entrance
Staff break
room and
outdoor
patio
City Hall Annex: Concept Diagram
5 -7 workstations
possible at this level
Second floor plan – Draft Concept
3. EOC
City Hall Annex: EOC set-up
EOC: 20 desks, 8
monitors, adjacent
break-out rooms, and
electrical/data on
emergency power
2nd floor overlook will
be quite useful for
EOC management
EOC storage can be
easily mobilized
during an event
Ground floor: 1500 square feet, Second floor: 600 square feet
EOC: Size comparisons
City Hall Annex
Sunnyvale EOC
Service Center
City Hall
Shown in relative scale
Cost
Comparisons
Location EOC SQ
FT
BLDG SQ
FT COST
COST
without
EOC
Notes
CURRENT City
Hall location 1,400 24,000
Previously - City
Council Chambers
City Hall
Annex 1,500 5,700 $4,265,000 *$3,900,000 $465K differential
City Hall -
Renovation 1,200 24,000 $28,000,000 $27,000,000 $1M differential
Service
Center 675 2,900 $1,450,000 Using $500/SF
Senior
Center 2,950 3,500 $1,750,000 Using $500/SF
Library 2,800 5,600 $2,800,000 Using $500/SF
Community
Hall 2,100 6,200 $3,100,000 Using $500/SF
Civic Center
- New
building
2,400 2,400 $3,240,000 Using $1350/SF
City Hall -
New 1,200 36,000 $48,000,000 $44,400,000 $3.6M differential
Quinlan
Community
Center
4,200 8,100 $4,050,000 Using $500/SF
*The projected costs of the
City Hall Annex renovation
project are currently higher
than the approved City
funding ($3M). Staff will
return to Council with more
accurate cost information
to request increased
funding at a future date.
Options are listed from
least expensive to
most expensive.
4. Contracts
Receive an update and direct staff on the FY 2021-22 CIP project City Hall Annex (10455
Torre Avenue Improvements) to:
1)Proceed with programming, design, and construction of the building as the City’s
Permit Center and Emergency Operations Center (EOC.)
2)Authorize the Director of Public Works to execute any necessary services or change
orders, up to an amended contingency amount of $166,722 for a total contract
amount of $610,202 on the design professional services agreement between the City
and DIALOG Design LP (DIALOG) for the City Hall Annex Project (Project 2022-06) for
the abovementioned scope.
3)Authorize the City Manager to (a) execute a Design Professional Services Agreement
between the City and Cumming Management Group, Inc. (Cumming) to provide
construction management and related services for the City Hall Annex Project
(Project 2022-06) in the amount of $359,805; and (b) authorize the Director of Public
Works to execute any necessary services or change orders, up to a contingency
amount of $71,961 (20% of base services,) for a total appropriation of $431,766.
Recommended Action
Thank You!