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21-043 Rincon Consultants Inc, Climate Action Plan Update Community Outreach and Technical SupportClimate Action Plan Update Community Outreach and Technical Support Page 1 of 9 Professional/Consulting Contracts /Version: Nov. 2020 PROFESSIONAL/CONSULTING SERVICES AGREEMENT 1. PARTIES This Agreement is made by and between the City of Cupertino, a municipal corporation (“City”), and Rincon Consultants Inc (“Contractor”), a California “S” Corporation for Climate Action Plan Update Community Outreach and Technical Support, and is effective on the last date signed below (“Effective Date”). 2. SERVICES Contractor agrees to provide the services and perform the tasks (“Services”) set forth in detail in Scope of Services, attached here and incorporated as Exhibit A. Contractor further agrees to carry out its work in compliance with the City’s Shelter In Place and Social Distancing Requirements, attached here and incorporated as Exhibit A-A. 3. TIME OF PERFORMANCE 3.1 This Agreement begins on the Effective Date and ends on September 30, 2022 (“Contract Time”), unless terminated earlier as provided herein. Contractor’s Services shall begin on the effective date and shall be completed by September 30, 2022. The City’s appropriate department head or the City Manager may extend the Contract Time through a written amendment to this Agreement, provided such extension does not include additional contract funds. Extensions requiring additional contract funds are subject to the City’s purchasing policy. 3.2 Schedule of Performance. Contractor must deliver the Services in accordance with the Schedule of Performance, attached and incorporated here Exhibit B. 3.3 Time is of the essence for the performance of all the Services. Contractor must have sufficient time, resources, and qualified staff to deliver the Services on time. 4. COMPENSATION 4.1 Maximum Compensation. City will pay Contractor for satisfactory performance of the Services an amount that will based on actual costs but that will be capped so as not to exceed $100,000.00 (“Contract Price”), based upon the scope of services in Exhibit A and the budget and rates included in Exhibit C, Compensation attached and incorporated here. The maximum compensation includes all expenses and reimbursements and will remain in place even if Contractor’s actual costs exceed the capped amount. No extra work or payment is permitted without prior written approval of City. Climate Action Plan Update Community Outreach and Technical Support Page 2 of 9 Professional/Consulting Contracts /Version: Nov. 2020 4.2 Invoices and Payments. Monthly invoices must state a description of the deliverable completed and the amount due for the preceding month. Within thirty (30) days of completion of Services, Contractor must submit a requisition for final and complete payment of costs and pending claims for City approval. Failure to timely submit a complete and accurate payment requisition relieves City of any further payment or other obligations under the Agreement. 5. INDEPENDENT CONTRACTOR 5.1 Status. Contractor is an independent contractor and not an employee, partner, or joint venture of City. Contractor is solely responsible for the means and methods of performing the Services and for the persons hired to work under this Agreement. Contractor is not entitled to health benefits, worker’s compensation, or other benefits from the City. 5.2 Contractor’s Qualifications. Contractor warrants on behalf of itself and its subcontractors that they have the qualifications and skills to perform the Services in a competent and professional manner and according to the highest standards and best practices in the industry. 5.3 Permits and Licenses. Contractor warrants on behalf of itself and its subcontractors that they are properly licensed, registered, and/or certified to perform the Services as required by law and have procured a City Business License, if required by the Cupertino Municipal Code. 5.4 Subcontractors. Only Contractor’s employees are authorized to work under this Agreement. Prior written approval from City is required for any subcontractor, and the terms and conditions of this Agreement will apply to any approved subcontractor. 5.5 Tools, Materials, and Equipment. Contractor will supply all tools, materials and equipment required to perform the Services under this Agreement. 5.6 Payment of Benefits and Taxes. Contractor is solely responsible for the payment of employment taxes incurred under this Agreement and any similar federal or state taxes. Contractor and any of its employees, agents, and subcontractors shall not have any claim under this Agreement or otherwise against City for seniority, vacation time, vacation pay, sick leave, personal time off, overtime, health insurance, medical care, hospital care, insurance benefits, social security, disability, unemployment, workers compensation or employee benefits of any kind. Contractor shall be solely liable for and obligated to pay directly all applicable taxes, fees, contributions, or charges applicable to Contractor’s business including, but not limited to, federal and state income taxes. City shall have no obligation whatsoever to pay or withhold any taxes or benefits on behalf of Contractor. Should any court, arbitrator, or administrative authority, including but not limited to the California Public Employees Retirement System (PERS), the Internal Revenue Service or the State Employment Development Division, determine that Contractor, or any of its employees, agents, or subcontractors, is an employee for any purpose, then Contractor agrees to a reduction in amounts payable under this Agreement, or to promptly remint to City any payments due by the City as a result of such determination, so that the City’s total expenses under this Agreement are not greater than they would have been had the determination not been made. Climate Action Plan Update Community Outreach and Technical Support Page 3 of 9 Professional/Consulting Contracts /Version: Nov. 2020 6. PROPRIETARY/CONFIDENTIAL INFORMATION In performing this Agreement, Contractor may have access to private or confidential information owned or controlled by the City, which may contain proprietary or confidential details the disclosure of which to third parties may be damaging to City. Contractor shall hold in confidence all City information provided by City to Contractor and use it only to perform this Agreement. Contractor shall exercise the same standard of care to protect City information as a reasonably prudent contractor would use to protect its own proprietary data. 7. OWNERSHIP OF MATERIALS 7.1 Property Rights. Any interest (including copyright interests) of Contractor in any product, memoranda, study, report, map, plan, drawing, specification, data, record, document, or other information or work, in any medium (collectively, “Work Product”), prepared by Contractor in connection with this Agreement will be the exclusive property of the City upon completion of the work to be performed hereunder or upon termination of this Agreement, to the extent requested by City. In any case, no Work Product shall be shown to any third-party without prior written approval of City. 7.2 Copyright. To the extent permitted by Title 17 of the U.S. Code, all Work Product arising out of this Agreement is considered “works for hire” and all copyrights to the Work Product will be the property of City. Alternatively, Contractor assigns to City all Work Product copyrights. Contractor may use copies of the Work Product for promotion only with City’s written approval. 7.3 Patents and Licenses. Contractor must pay royalties or license fees required for authorized use of any third party intellectual property, including but not limited to patented, trademarked, or copyrighted intellectual property if incorporated into the Services or Work Product of this Agreement. 7.4 Re-Use of Work Product. Unless prohibited by law and without waiving any rights, City may use or modify the Work Product of Contractor or its sub-contractors prepared or created under this Agreement, to execute or implement any of the following: (a) The original Services for which Contractor was hired; (b) Completion of the original Services by others; (c) Subsequent additions to the original Services; and/or (d) Other City projects. 7.5 Deliverables and Format. Contractor must provide electronic and hard copies of the Work Product, on recycled paper and copied on both sides, except for one single-sided original. 8. RECORDS Contractor must maintain complete and accurate accounting records relating to its performance in accordance with generally accepted accounting principles. The records must include detailed information of Contractor’s performance, benchmarks and deliverables, which must be available to City for review and audit. The records and supporting documents must be kept separate from other records and must be maintained for four (4) years from the date of City’s final payment. Climate Action Plan Update Community Outreach and Technical Support Page 4 of 9 Professional/Consulting Contracts /Version: Nov. 2020 9. ASSIGNMENT Contractor shall not assign, sublease, hypothecate, or transfer this Agreement, or any interest therein, directly or indirectly, by operation of law or otherwise, without prior written consent of City. Any attempt to do so will be null and void. Any changes related to the financial control or business nature of Contractor as a legal entity is considered an assignment of the Agreement and subject to City approval, which shall not be unreasonably withheld. Control means fifty percent (50%) or more of the voting power of the business entity. 10. PUBLICITY / SIGNS Any publicity generated by Contractor for the project under this Agreement, during the term of this Agreement and for one year thereafter, will reference the City’s contributions in making the project possible. The words “City of Cupertino” will be displayed in all pieces of publicity, including flyers, press releases, posters, brochures, public service announcements, interviews and newspaper articles. No signs may be posted, exhibited or displayed on or about City property, except signage required by law or this Contract, without prior written approval from the City. 11. INDEMNIFICATION 11.1 To the fullest extent allowed by law, and except for losses caused by the sole and active negligence or willful misconduct of City personnel, Contractor shall indemnify, defend and hold harmless City, its City Council, boards and commissions, officers, officials, employees, agents, servants, volunteers, and consultants (“Indemnitees”), through legal counsel acceptable to City, from and against any and all liability, damages, claims, actions, causes of action, demands, charges, losses, costs, and expenses (including attorney fees, legal costs, and expenses related to litigation and dispute resolution proceedings) of every nature, arising directly or indirectly from this Agreement or in any manner relating to any of the following: (a) Breach of contract, obligations, representations, or warranties; (b) Negligent or willful acts or omissions committed during performance of the Services; (c) Personal injury, property damage, or economic loss resulting from the work or performance of Contractor or its subcontractors or sub-subcontractors; (d) Unauthorized use or disclosure of City’s confidential and proprietary Information; (e) Claim of infringement or violation of a U.S. patent or copyright, trade secret, trademark, or service mark or other proprietary or intellectual property rights of any third party. 11.2 Contractor must pay the costs City incurs in enforcing this provision. Contractor must accept a tender of defense upon receiving notice from City of a third-party claim. At City’s request, Contractor will assist City in the defense of a claim, dispute, or lawsuit arising out of this Agreement. 11.3 Contractor’s duties under this section are not limited to the Contract Price, workers’ compensation payments, or the insurance or bond amounts required in the Agreement. Nothing in the Agreement shall be construed to give rise to an implied right of indemnity in favor of Contractor against City or any Indemnitee. Climate Action Plan Update Community Outreach and Technical Support Page 5 of 9 Professional/Consulting Contracts /Version: Nov. 2020 11.4. Contractor’s payments may be deducted or offset to cover any money the City lost due to a claim or counterclaim arising out of this Agreement, a purchase order, or other transaction. 11.5. Contractor agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 11 from each and every subcontractor, or any other person or entity involved by, for, with, or on behalf of Contractor in the performance of this Agreement. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. 11.6. This Section 11 shall survive termination of the Agreement. 12. INSURANCE Contractor shall comply with the Insurance Requirements, attached and incorporated here as Exhibit D, and must maintain the insurance for the duration of the Agreement, or longer as required by City. City will not execute the Agreement until City approves receipt of satisfactory certificates of insurance and endorsements evidencing the type, amount, class of operations covered, and the effective and expiration dates of coverage. Failure to comply with this provision may result in City, at its sole discretion and without notice, purchasing insurance for Contractor and deducting the costs from Contractor’s compensation or terminating the Agreement. 13. COMPLIANCE WITH LAWS 13.1 General Laws. Contractor shall comply with all local, state, and federal laws and regulations applicable to this Agreement. Contractor will promptly notify City of changes in the law or other conditions that may affect the Project or Contractor’s ability to perform. Contractor is responsible for verifying the employment authorization of employees performing the Services, as required by the Immigration Reform and Control Act. 13.2 Labor Laws. Contractor shall comply with all labor laws applicable to this Agreement. If the Scope of Services includes a “public works” component, Contractor is required to comply with prevailing wage laws under Labor Code Section 1720 and other labor laws. 13.3 Discrimination Laws. Contractor shall not discriminate on the basis of race, religious creed, color, ancestry, national origin, ethnicity, handicap, disability, marital status, pregnancy, age, sex, gender, sexual orientation, gender identity, Acquired-Immune Deficiency Syndrome (AIDS), or any other protected classification. Contractor shall comply with all anti-discrimination laws, including Government Code Sections 12900 and 11135, and Labor Code Sections 1735, 1777, and 3077.5. Consistent with City policy prohibiting harassment and discrimination, Contractor understands that harassment and discrimination directed toward a job applicant, an employee, a City employee, or any other person, by Contractor or its employees or sub-contractors will not be tolerated. Contractor agrees to provide records and documentation to the City on request necessary to monitor compliance with this provision. 13.4 Conflicts of Interest. Contractor shall comply with all conflict of interest laws applicable to this Agreement and must avoid any conflict of interest. Contractor warrants that no public official, employee, or member of a City board or commission who might have been involved in the making of this Agreement, has or will receive a direct or indirect financial interest in this Climate Action Plan Update Community Outreach and Technical Support Page 6 of 9 Professional/Consulting Contracts /Version: Nov. 2020 Agreement, in violation of California Government Code Section 1090 et seq. Contractor may be required to file a conflict of interest form if Contractor makes certain governmental decisions or serves in a staff capacity, as defined in Section 18700 of Title 2 of the California Code of Regulations. Contractor agrees to abide by the City’s rules governing gifts to public officials and employees. 13.5 Remedies. Any violation of Section 13 constitutes a material breach and may result in City suspending payments, requiring reimbursements or terminating this Agreement. City reserves all other rights and remedies available under the law and this Agreement, including the right to seek indemnification under Section 11 of this Agreement. 14. PROJECT COORDINATION City Project Manager. The City assigns Andre Duurvoort as the City’s representative for all purposes under this Agreement, with authority to oversee the progress and performance of the Scope of Services. City reserves the right to substitute another Project manager at any time, and without prior notice to Contractor. Contractor Project Manager. Subject to City approval, Contractor assigns Kelsey Bennett as its single Representative for all purposes under this Agreement, with authority to oversee the progress and performance of the Scope of Services. Contractor’s Project manager is responsible for coordinating and scheduling the Services in accordance with the Scope of Services and the Schedule of Performance. Contractor must regularly update the City’s Project Manager about the progress with the work or any delays, as required under the Scope of Services. City written approval is required prior to substituting a new Representative. 15. ABANDONMENT OF PROJECT City may abandon or postpone the Project or parts therefor at any time. Contractor will be compensated for satisfactory Services performed through the date of abandonment, and will be given reasonable time to assemble the work and close out the Services. With City’s pre-approval in writing, the time spent in closing out the Services will be compensated up to a maximum of ten percent (10%) of the total time expended to date in the performance of the Services. 16. TERMINATION City may terminate this Agreement for cause or without cause at any time. Contractor will be paid for satisfactory Services rendered through the date of termination, but final payment will not be made until Contractor closes out the Services and delivers the Work Product. 17. GOVERNING LAW, VENUE, AND DISPUTE RESOLUTION This Agreement is governed by the laws of the State of California. Any lawsui ts filed related to this Agreement must be filed with the Superior Court for the County of Santa Clara, State of California. Contractor must comply with the claims filing requirements under the Government Code prior to filing a civil action in court. If a dispute arises, Contractor must continue to provide the Services pending resolution of the dispute. If the Parties elect arbitration, the arbitrator’s award Climate Action Plan Update Community Outreach and Technical Support Page 7 of 9 Professional/Consulting Contracts /Version: Nov. 2020 must be supported by law and substantial evidence and include detailed written findings of law and fact. 18. ATTORNEY FEES If City initiates legal action, files a complaint or cross-complaint, or pursues arbitration, appeal, or other proceedings to enforce its rights or a judgment in connection with this Agreement, the prevailing party will be entitled to reasonable attorney fees and costs. 19. THIRD PARTY BENEFICIARIES There are no intended third party beneficiaries of this Agreement. 20. WAIVER Neither acceptance of the Services nor payment thereof shall constitute a waiver of any contract provision. City’s waiver of a breach shall not constitute waiver of another provision or breach. 21. ENTIRE AGREEMENT This Agreement represents the full and complete understanding of every kind or nature between the Parties, and supersedes any other agreement(s) and understanding(s), either oral or written, between the Parties. Any modification of this Agreement will be effective only if in writing and signed by each Party’s authorized representative. No verbal agreement or implied covenant will be valid to amend or abridge this Agreement. If there is any inconsistency between any term, clause, or provision of the main Agreement and any term, clause, or provision of the attachments or exhibits thereto, the terms of the main Agreement shall prevail and be controlling. 22. INSERTED PROVISIONS Each provision and clause required by law for this Agreement is deemed to be included and will be inferred herein. Either party may request an amendment to cure mistaken insertions or omissions of required provisions. The Parties will collaborate to implement this Section, as appropriate. 23. HEADINGS The headings in this Agreement are for convenience only, are not a part of the Agreement and in no way affect, limit, or amplify the terms or provisions of this Agreement. 24. SEVERABILITY/PARTIAL INVALIDITY If any term or provision of this Agreement, or their application to a particular situation, is found by the court to be void, invalid, illegal, or unenforceable, such term or provision shall remain in force and effect to the extent allowed by such ruling. All other terms and provisions of this Agreement or their application to specific situations shall remain in full force and effect. The Parties agree to work in good faith to amend this Agreement to carry out its intent. Climate Action Plan Update Community Outreach and Technical Support Page 8 of 9 Professional/Consulting Contracts /Version: Nov. 2020 25. SURVIVAL All provisions which by their nature must continue after the Agreement expires or is terminated, including the Indemnification, Ownership of Materials/Work Product, Records, Governing Law, and Attorney Fees, shall survive the Agreement and remain in full force and effect. 26. NOTICES All notices, requests and approvals must be sent in writing to the persons below, which will be considered effective on the date of personal delivery or the date confirmed by a reputable overnight delivery service, on the fifth calendar day after deposit in the United States Mail, postage prepaid, registered or certified, or the next business day following electronic submission: To City of Cupertino Office of the City Manager 10300 Torre Ave. Cupertino, CA 95014 Attention: Andre Duurvoort Email: AndreD@cupertino.org To Contractor: Rincon Consultants Inc. 180 N. Ashwood Ave. Ventura, CA 93003 Attention: Erik Feldman, Principal Email: efeldman@rinconconsultants.com 27. VALIDITY OF CONTRACT This Agreement is valid and enforceable only if (a) it complies with the purchasing and contract provisions of Cupertino Municipal Code Chapters 3.22 and 3.23, as amended from time to time, (b) is signed by the City Manager or an authorized designee, and (c) is approved for form by the City Attorney’s Office. 28. EXECUTION The person executing this Agreement on behalf of Contractor represents and warrants that Contractor has full right, power, and authority to enter into and carry out all actions contemplated by this Agreement and that he or she is authorized to execute this Agreement, which constitutes a legally binding obligation of Contractor. This Agreement may be executed in counterparts, each one of which is deemed an original and all of which, taken together, constitute a single b inding instrument. SIGNATURES CONTINUE ON THE FOLLOWING PAGE Climate Action Plan Update Community Outreach and Technical Support Page 9 of 9 Professional/Consulting Contracts /Version: Nov. 2020 IN WITNESS WHEREOF, the parties have caused the Agreement to be executed. CITY OF CUPERTINO CONTRACTOR A Municipal Corporation By By Name Name Erik Feldman Title Title Principal Date Date APPROVED AS TO FORM: CONTRACTOR By HEATHER M. MINNER Cupertino City Attorney Name John Dreher ATTEST: Title President Date KIRSTEN SQUARCIA City Clerk Date Erik Feldman Apr 1, 2021 Apr 14, 2021 Heather M. Minner Assistant City Manager Apr 15, 2021 Dianne Thompson Apr 15, 2021 Revised: April 30, 2020 – Services Agreements 1 Exhibit A-A – SHELTER IN PLACE AND SOCIAL DISTANCING REQUIREMENTS A. Health Laws Acknowledged. It is acknowledged that Consultant’s/Contractor’s (“Contractor”) duty to comply with Laws, as defined in Section 13 of the Contract/Agreement (“Contract”), includes immediate compliance by Contractor and its subcontractors with the restrictions on travel and the Social Distancing Requirements set forth in the most recent health order issued by the County of Santa Clara Health Department in response to the COVID-19 pandemic, and any subsequent amendments or superseding orders thereto (the “Health Order”), and any other local, state, or federal laws that have been or may be enacted in response to the COVID-19 pandemic (collectively, “Health Laws”). B. Health Order Compliance. Contractor shall comply with any restrictions on travel and social distancing requirements in the Health Order when preforming work under this Contract. If a scope of work item, notice to proceed, or work order under this Contract specifies work that cannot be performed in compliance with the Health Order or other Health Laws, Contractor shall refrain from conducting the work and immediately inform the City. C. Individuals at High Risk of Severe Illness. Nothing in this Contract shall be interpreted to require any person at high risk of severe illness from COVID-19 to leave their residence to perform work under the Contract. Contractor will inform the City if other arrangements for the work must be made, and City will do so, with no penalty to Contractor, although Contractor will not be compensated for work performed by the City or third parties. Information from the Center for Disease Control (“CDC”) on “high risk” categories is available at the CDC's website at: https://www.cdc.gov/coronavirus/2019-ncov/specific-groups/people-at-higher-risk.html. D. Health Order Requirements and Best Practices. Contractor will immediately undertake all appropriate measures to ensure compliance with the Social Distancing Requirements in the Health Order by all individuals performing work under this Contract, including Contractor's or any subcontractor's workers, employees, representatives, vendors, or suppliers (collectively, "workers"), and shall maintain these measures for as long as required by the Health Order or other Health Laws. As long as required by the operative Health Order or other Health Laws, these measures shall include, but are not limited to, the following: 1. Meetings/Site Access. Use electronic alternatives to in person meetings, e.g., conference calls, video-conferencing, etc., to the greatest extent possible. Limit access to any project site or any work area to workers who are necessary to perform in-person work. Require non-essential personnel to work from home to the extent possible. Avoid all non-essential travel. 2. Distancing. Where workers perform in-person work at a project site or a work area, prohibit workers from being less than six feet apart, unless and only to the extent that would compromise worker safety or violate safety Laws for specific operations. Prohibit handshaking or any physical contact among workers, with the sole and limited exception Revised: April 30, 2020 – Services Agreements 2 of any physical contact required for worker safety or to comply with safety Laws. Prohibit workers from sharing a vehicle. E. Changed Requirements. It is understood and acknowledged that circumstances pertaining to the COVID-19 pandemic are evolving rapidly and that new local, state, or federal requirements may modify the requirements under this Exhibit. Contractor agrees to work cooperatively with the City to implement new or changed requirements as quickly as possible. F. Subcontracts. Contractor shall include the terms of this Exhibit in all subcontracts and require any agents, subcontractors, or subconsultants to comply with its provisions. 1229192.7 Detailed Scope of Work and Cost Cupertino CAP Update Support 1 Exhibit A: Scope of Work The City approves Rincon utilizing Cascadia as a subcontractor. Rincon requires Cascadia to carry the same amounts of insurance required by the contract and to name the City as additional insured (per Exhibit D). Task 1 Community Outreach and Engagement Task 1.1 Targeted Stakeholder Engagement Using an Equity Lens Our approach will center on frontline communities and historically underserved populations in the planning process, giving them frequent and meaningful opportunities to share their experiences and concerns, help identify opportunities, and shape a final CAP that not only reduces Cupertino’s emissions, but also delivers benefits to those residents most vulnerable to the impacts of climate change. To reach these populations, in addition to conducting broad public engagement (see Task 1.3), we propose hosting targeted meetings with representatives of priority communities—including black, Indigenous, and people of color (BIPOC) groups, people with limited English proficiency, unhoused and low-income people, youth, and the elderly, among others. Specifically, we propose engaging targeted stakeholders through brief surveys and online interactive workshops. We recommend working closely with community organizations to organize, advertise, and host these workshops—for example, our past CAP engagement efforts have included CAP workshops co-hosted by organizations representing non-English speaking, youth, and elderly communities. Cascadia offers in-house language capabilities in Spanish, Mandarin, Cantonese, Vietnamese, Korean, and Russian, and also offers extensive experience working with translation services. We have planned, marketed, and facilitated several online workshops in non- English languages. We have budgeted to plan and attend four stakeholder meetings. Task 1.2 CAP Update Subcommittee Support Our project team has extensive experience presenting to City Councils and facilitating Commission and Committee meetings in both an in-person and virtual capacity. We understand that the CAP Update Subcommittee is tasked with reviewing and discussing policy options and receiving diverse stakeholder feedback related to the CAP update. We therefore see the Subcommittee as a key intermediary and liaison throughout the climate planning process—bridging the broader community with City leadership and bringing together public/stakeholder input and technical information to arrive at recommendations for Council. Given this directive, we envision engaging the CAP Update Subcommittee primarily through facilitated meetings at strategic points in the planning process. Our team has budgeted to prepare and lead three Subcommittee meetings; if funds are available, we recommend increasing this to five meetings, which would allow for more regular information-sharing and improve the quality and consistency of the engagement the Subcommittee can conduct with the broader community. We anticipate that components of each meeting will be dedicated to engagement training, which will provide the Subcommittee with the information and tools it needs to conduct their own engagement with community and organization contacts—in effect amplifying the City and consultant teams’ engagement reach—throughout the planning process. We anticipate that meetings will focus on the CAP content brainstorming, vetting, and discussion. For all budgeted meetings, our team will develop clear, targeted, and visually engaging presentations, informative discussion guides, and creative feedback solicitation approaches and tools. For example, we frequently utilize visual platforms such GroupMap, Miro, and Mural to solicit input, facilitate Exhibit A Detailed Scope of Work and Cost Cupertino CAP Update Support 2 conversations, and glean priorities—as well as Zoom breakout room functions to provide a more intimate, small group setting for focused discussion and decision-making. To facilitate productive meetings, we may also conduct one-on-one phone calls with group members (as needed and resources allow) to learn about their concerns and goals—important background information that will ensure that each meeting is productive. Task 1.3 Broader Public Engagement Using an Equity Lens For the planning process to be effective and result in a well-supported and equitable CAP, all segments of the community must be informed, engaged, and actively involved. Our approach and philosophy are designed to achieve broad-based public participation throughout the planning process and beyond. We will work to move community members toward higher levels of engagement and to ensure that representatives of all sectors of the community provide input to planning and become actively involved in implementation. While Cupertino is a relatively small and affluent community, it has a diversity of stakeholders and interests that will be essential to integrate into the planning process. These audiences include local small businesses, major employers including Apple and other technology firms, senior citizens, and residents from different income and ethnic demographics. In addition, it will be important to determine which regional interests can and should be engaged, such as Santa Clara County representatives. As requested in the RFP (and recommended by our team based on experience), we will build our public engagement campaign around a series of workshops. While the specific number of workshops will be finalized together with City staff and subject to budget availability, we recommend holding the workshops at three key points in the planning process. We have budgeted for our team to lead the first two workshops. ▪Workshop 1: Build Awareness and Understand Priorities. The first online community workshop event can raise awareness of the CAP planning process and ask stakeholders to envision a decarbonized, resilient, and equitable Cupertino. We can utilize techniques such as keynote speakers, panel discussions, Zoom polling/trivia, facilitated Q&A, and breakout group discussions to educate, engage, and glean priorities and anticipate concerns regarding the CAP's goals, targets, and potential strategies and actions. ▪Workshop 2: Develop Strategies. The second public meeting could be used to understand and discuss specific proposed climate action strategies. Participants could hear from topic area experts about strategies being considered, ask questions, and state their priorities and concerns. The meeting will be in a highly interactive workshop format, with plenty of games and visuals to keep participants engaged and help them think about climate challenges and strategies in new ways. ▪Workshop 3: Refine the CAP and Prepare for Implementation. The final community meeting could occur near the end of the project and provide an opportunity to share the draft plan, highlight key conclusions and themes, and gather feedback that will help us refine the draft. We will also use this meeting to build excitement for the final plan and get the community energized for implementation. In addition to holding the three workshops, if resources allow, we encourage the City to consider implementing ongoing public engagement activities to keep the public informed and interested throughout the planning process. We have included a wide range of potential engagement activities for different audience types in the Engagement Strategic Plan. Supplemental engagement could be as simple as maintaining an email listserv or webpage to share updates; it could also include informal engagement in the community, such as hosting a table at a gathering place (e.g., popular store, community center). Detailed Scope of Work and Cost Cupertino CAP Update Support 3 Task 1.4 Results Analysis and Documentation Once the engagement campaign is underway, we will monitor, evaluate, and adaptively manage our approaches to ensure that we are effectively connecting with people and that we stay on track to meet the City’s goals and schedule. Tracking engagement is important to ensure that we are meeting our objectives for community outreach, especially gathering feedback and perspectives that are representative of the entire community and making engagement opportunities accessible and inclusive (Cascadia documents interactions for the majority of its outreach projects and is equipped to efficiently track interactions over time—a key capability for ensuring that audience members don’t receive redundant or conflicting information.) Our team will track engagement activities and provide summary reports after each key engagement event—including detailed survey results and workshop summaries. Note that our budget includes summary reports for the two workshops included in our base scope. Our reports typically include executive summary sections that highlight key themes and implications for the CAP process. This will allow the team to periodically reassess our messaging and strategies for different audiences, re-direct resources as needed, and prioritize activities moving forward (such as hosting additional outreach events to reach underrepresented groups). We will track metrics across all of our outreach activities—a practice that is not only useful for fine-tuning our approach on the fly, but also for taking a step back at the end of the project and assessing the “big picture” of how the outreach campaign went overall. We will include all available data in our reporting to the City so it can reference lessons learned in future outreach projects. In addition to documenting our outreach efforts, our team will prepare a final memo summarizing key themes and commonalities shared by stakeholders and community members. We will present this memo to the client team and will use the conclusions to inform the pathways created in Task 3 and the overall CAP developed in Task 7. Task 1.5 Relationship Building Building relationships—especially with implementation partners and frontline communities—will be critical for long-term CAP implementation success. Our engagement support will include a long-term action plan for continuing communication and engagement with key groups after CAP adoption. This plan will be developed in consultation with City staff and could include a set of proposed mechanisms for continuing communications and engagement, such as formal listserv/newsletter, recurring gatherings, periodic reporting through a dashboard or other mechanism, or formation of a formal advisory group. We will also maintain a database of organizations and contact information developed through the engagement process to provide a seamless consultant-client handoff after project completion. Building relationships with a clear picture of long-term expectations will give reassurance to stakeholders early in the process that the engagement is genuine, meaningful, and not just “checking a box.” Task 1 Deliverables ▪Revised Strategic Engagement Plan based on City staff input provided at kick-off meeting per Task 9 ▪Attendance at up to four stakeholder meetings; summary reports ▪Sample stakeholder meeting agendas and sample surveys ▪Attendance at up to three subcommittee meetings, presentations, discussion guides; summary reports ▪Host two online community workshops; summary reports ▪Long-term engagement action plan for CAP implementation ▪Database of organizations and contact information Detailed Scope of Work and Cost Cupertino CAP Update Support 4 Task 2 CAP Update Technical Project Plan and Budget Integration Rincon will prepare a CAP Update technical project plan that identifies project goals and desired outcomes, roles and responsibilities of the consultant team, City staff, and the CAP Update Subcommittee, and key decision points. The technical project plan will include a timeline identifying key project deliverables, outreach milestones, and engagement activities. A summary of work completed by City staff will be included along with a discussion of the feasibility of achieving the project goals. We will draw from our experience preparing GHG inventories, forecast, and targets as well as CAP measures, actions, and documents for other municipalities throughout California to identify any critical CAP Update planning efforts that should be incorporated as part of the planning process pending funding availability (e.g., an existing building electrification cost analysis or enhanced outreach and engagement). Rincon will also identify CAP scope implementation costs associated with critical or high- priority CAP actions or adaptation strategies that City staff should request funding for as part of the Fiscal Year 2021-2022 budgeting process. Task 2 Deliverables ▪CAP Update Technical Project Plan Memorandum (electronic) ▪Gaps in CAP Update Approach Memorandum (electronic) ▪CAP Scope Cost estimates for Critical GHG Mitigation or Adaptation Actions Memorandum (electronic) Task 3 Carbon Neutral and Zero Waste Pathways The development of the specific measures and actions that will allow Cupertino to reach their ambitious goal of carbon neutrality by no later than 2040 will be one of if not the most important pieces of the CAP. In order to develop quantifiable, defensible, and implementable climate action measures, Rincon will begin by building on the major successes that allowed the City to achieve their 2020 target in 2018. To ensure we build on this foundation, Rincon will first employ the Existing Conditions Emissions Reduction Estimation (ECERE) tool. This tool will be loaded with measures included in Cupertino’s existing plans and will provide an opportunity for City staff to add current initiatives underway but not yet publicized. The tool also provides easy drop-down menus to allow City staff to note where implementation was successful (or not) and why. Rincon suggests that the development of new measures begins in full after the completion of Task 4 and the SPARQ tool. The SPARQ tool will allow us to more fully understand the costs and level of effort required for Cupertino to meet their climate action goals. From this foundation, we will assist the City in identifying policy or program gaps and identifying measure opportunities. Rincon proposes to review both mitigation and related adaptation measures together to better find synergies between the two. Rincon understands that Cupertino has already passed an ambitious natural gas ban with few exemptions for new construction and has carbon free electricity from SVCE. This combination is an impressive start to a decarbonized future. With these primary first steps completed; existing building electrification will be a key next step in the path to carbon neutrality. Rincon has completed the first existing building electrification plan in the state for the City of Berkeley and is eager to bring those lessons to Cupertino. Rincon and Cascadia have also recently completed the County of San Mateo’s carbon neutrality plan for government operations, allowing our team to provide implementable strategies on both the community and municipal side. Rincon is currently working with the City of Livermore and Lawrence Livermore National Laboratory to develop climate restoration (net negative Detailed Scope of Work and Cost Cupertino CAP Update Support 5 emissions) strategies for the City of Livermore based on the Lab’s recent report Getting to Neutral – Options for Negative Carbon Emissions in California. Rincon will bring this experience as well as our experience with carbon sequestration for Merced, Santa Barbara, and San Mateo County to the project. Additional measures will focus on electric vehicles, VMT reduction, carbon sequestration opportunities, organics diversion, and more. In addition to mitigation measures, Rincon will also develop a suite of adaptation measures that whenever possible will act synergistically with our mitigation measures, providing as much benefit as possible. For example, retrofitting existing buildings with weatherization and heat pump HVAC units provides both a GHG reduction and a significant resiliency benefits associated with air conditioning (extreme heat) and a well-sealed home (wildfire smoke). Rincon has developed a suite of assessment tools to support what we have found to be this most critical portion of the work scope. From the initial list of measures, Rincon will work with the City to select a list of criteria by which to conduct a qualitative analysis using our multi-criteria analysis tool. These criteria often include GHG emissions reduction potential, resiliency, cost, addressing existing inequities, and ease of implementation. Our multi-criteria analysis tool visualizes the overall score of each measure and allows customization with a weighting scale that the City can fine tune to prioritize measures that are in alignment with the City’s CAP vision statement. The multi-criteria analysis tool will be used to winnow down the initial list of measures and actions to a more manageable list that only includes those actions the City is comfortable pursuing. Rincon believes that a CAP overburdened with too many measures that lack metrics is often too difficult to implement. We instead promote focusing on core actions that will have a real and measurable impact. Rincon will further break down these measures as short-term (2023) actions, mid-term (2026, 2030), and longer- term (2040, 2050) recommendations, or both. This process of reviewing measures, vetting them with stakeholders within the City and community, and ultimately crafting the final language is key to developing measures with enough impact and specificity to enact real change. Once this has been completed, Rincon will then complete a quantification and substantial evidence analysis that will provide a transparent GHG reduction estimate for each measure and action. This information will be included in the technical appendix drafted as part of Task 6. Achieving 90 percent waste diversion by 2030 is a major goal of the City. To that end, in addition to including solid waste in our team’s emissions wedge analysis, Cascadia will conduct a high-level examination of Cupertino’s existing waste stream, discuss goals and existing solid waste services with City representatives, and produce a memo summarizing opportunities for the City to explore when developing its full Zero Waste Implementation Plan in the future. We will review data from the Waste Characterization Study that Cascadia conducted for the City in 2019 to identify the City’s main material streams and top materials; knowing the current composition of Cupertino’s waste will help us efficiently identify priority areas for further study. Subsequently, Cascadia will hold a meeting with Cupertino’s solid waste staff (and/or other staff, as appropriate) to gain a fuller understanding of its current waste prevention, recycling, and waste diversion services and programs. We understand that organics diversion and Senate Bill (SB) 1383 compliance specifically will be focus areas of the plan. In addition, we will use this meeting to explore other City priorities or areas of interest (in addition to climate/emissions impacts) that may intersect with its solid waste management plans and practices. Once we have completed our data review and gathered supporting information from City staff, we will draw on Cascadia’s quarter-century of zero waste planning experience to draft a list of best practices recommended for further study, pulling from our proprietary library of zero waste strategies. We will select best practices based on their relevance to Cupertino’s waste composition, solid waste management programs and priorities, and external rubrics such as Zero Waste International’s Zero Waste Hierarchy. We will submit a summary Zero Waste Pathway document to City staff in draft form Detailed Scope of Work and Cost Cupertino CAP Update Support 6 for review, discuss any potential additions, requested strategy changes, or general revisions, and submit a final draft in the form of a short memorandum. Overall, emissions reductions via increased renewable energy, electrification, vehicle miles traveled and solid waste reduction, energy/water conservation, and carbon sequestration will be primary themes of the measures. Task 3 Deliverables ▪List of Potential Mitigation Measures (Admin Draft, Draft, and Final) ▪Multi-Criteria Analysis Tool, Quantification Modeling, References (for Technical Appendix per Task 6) ▪Zero Waste Pathway memorandum Task 4 Updated GHG Emissions Forecast to 2050 Rincon understands that the City prepared community and municipal GHG inventories in 2018 and is preparing emissions forecasts to 2050 reflecting business-as-usual (BAU), adjusted, and target reduction pathway scenarios. Rincon will utilize the ICLEI ClearPath forecast tool along with relevant information from the GHG emission inventories to review the City’s draft forecast and complete forecasts for 2023, 2026, 2030, 2040, and 2050. These years have been selected based on a combination of State goals and interim milestone years (such as 2026) that will help in short-term planning and measure selection. Forecasts will be based on expected growth under BAU utilizing the latest projections and changes in service area and population as well as adjusted scenarios that would include existing State, federal, and City legislative adjustments such as SB 100, electric vehicle (EV) adoption, clean fuels, Title 24, and the City’s All-electric Reach Code One major action Rincon will incorporate in the adjusted forecast is Cupertino’s new construction electrification ordinance. Rincon understands that the City will use the adjusted forecast model to conduct a gap analysis after GHG targets are set by the City. The forecasts will allow Rincon to help the City determine the GHG reductions and measure emphasis required to meet Cupertino GHG targets for the years listed above. It is assumed that the City will provide Rincon access to the ICLEI ClearPath forecast tool. Finally, Rincon will prepare a visual summary of the forecast for the public. Task 4 Deliverables ▪Review of City staff draft emissions forecast ▪Draft and Final GHG Emissions Forecast Memorandum with ICLEI ClearPath forecast tool output ▪Public draft visual summary of the forecast Task 5 Adaptation Planning Foundations Aligning City policies and priorities to fit the CAP vision will enable the City to implement adaptation strategies more successfully and across multiple City departments. Rincon will conduct an existing adaptation measures analysis of the following planning documents and resilience programs to identify recommendations for revising plans with upcoming update cycles (e.g., the Housing Element, Health and Safety Element) to better align with the CAP vision and comply with recent legislative mandates and state guidance on climate adaptation. Recommendations will consider best practices, innovative and progressive concepts, and be tuned to fit the conditions unique to Cupertino, including community priorities and needs. Detailed Scope of Work and Cost Cupertino CAP Update Support 7 1.Cupertino General Plan, including the Health and Safety and Housing Elements 2.Cupertino Green Stormwater Infrastructure Plan (2019) 3.Emergency Operations Plan (2019) 4.Bicycle Transportation Plan (2016), Pedestrian Master Plan (2018), Citywide Parks and Recreation Master Plan (2020) 5.Capital Improvements Plan 2021-2024 (2020) 6.Santa Clara County Operational Area Hazard Mitigation Plan (2017) 7.Plan Bay Area 2050, Final Blueprint (2020) and Implementation Plan (in development) 8.Resilience programs (e.g., Silicon Valley Green Energy Resilience Program, Green@School, City street tree planting program) Rincon will assist the City with its obligation to report on climate adaptation to Global Covenant of Mayors for Climate & Energy (GCoM) by peer-reviewing the City’s draft risk and vulnerability assessment which will be prepared in alignment with GCoM’s climate risk and adaptation framework and taxonomy. Our peer review will be based on the guidance provided by the following GCoM and C40 published materials: 1.C40 Climate Change Risk Assessment Screening Sheet (April 2019, v2) 2.City Climate Hazard Taxonomy C40’s classification of city-specific climate hazards 3.GCoM’s Global Covenant of Mayors Common Reporting Framework (Version 6.1, September 2018) and Explanatory Note (Version 9, April 2019). 4.C40 Cities Climate Change Risk Assessment Guidance (August 2018) We will also identify opportunities to align the City’s draft risk and vulnerability assessment with the following state and regional guidance on preparing vulnerability assessments: 1.California State Adaptation Planning Guide 2.Silicon Valley 2.0 Climate Risk Decision Tool 3.Silicon Valley 2.0 Climate Adaptation Guidebook 4.California Building Resilience Against Climate Effects (CALBRACE) 5.Equitable Community-driven Climate Preparedness Planning (Urban Sustainability Directors Network) 6.Regional Resilience Toolkit: 5 Steps to Build Large Scale Resilience to Natural Disasters Rincon will prepare a user-friendly template for use by Cupertino City staff to help with reporting to GCoM on the City’s adaptation and resiliency requirements. Task 5 Deliverables ▪Technical measure analysis memorandum with recommendations to align with CAP vision statement ▪Peer review memorandum on the City’s draft risk and vulnerability assessment ▪Excel template for GCoM adaptation and resiliency reporting Detailed Scope of Work and Cost Cupertino CAP Update Support 8 Task 6 Technical Appendices Supporting documents, original data, graphics, and calculations gathered or created by Rincon and Cascadia as part of Tasks 3 and 4 will be made available in an unprotected data format such as Excel workbooks and Word documents. The technical appendices will focus on the updated forecast and GHG reduction measures and associated assessment and quantification with either a full quantitative analysis justifying the emission reduction estimates for each GHG reduction measure or a hyperlink or specific page reference to where the analysis can be found in other City plans and documents. Utilizing Rincon’s extensive CEQA background, Rincon will help the City ensure that the technical appendices will contain supportive substantial evidence and, thus, be of sufficient defensibility. Task 6 Deliverables ▪See Technical Appendix Summarizing Methodology, Calculations, & References under Task 3 (will be an appendix to the CAP Document under Task 7) Task 7 Public Draft and Final CAP Documents The Rincon team will work closely with Cupertino to produce a clear, brief, and usable CAP Update document that outlines the comprehensive GHG reduction strategy. The CAP will present the 2018 GHG emissions inventory, projected GHG emissions based on forecasted changes in Cupertino operations in the future, and an emission reduction plan specific to Cupertino consistent with SB 32 and EO B-55-18, which set forth the 2030 and 2045 Statewide goals for reducing and/or avoiding the potential effects of climate change on California communities. The Rincon team understands that graphic design work for the CAP will be handled outside of this scope of work. We also understand that there is intent to translate the CAP to different languages, which is separate from this scope of work. We will prepare and Administrative Draft CAP for City review/input and subsequently prepare a public Draft CAP for public dissemination. After public input, we will assist the City with resulting minor updates to compile the Final CAP. Task 7 Deliverables ▪Administrative Draft CAP ▪Public Draft CAP ▪Final CAP Task 8 Presentations to Sustainability Commission and City Council As needed, Rincon will present technical work products associated with the CAP Update to the City’s Sustainability Commission and/or City Council. For budgeting purposes, we assume City staff will prepare the PowerPoint presentations, staff reports, and other meeting materials. Task 8 Deliverables ▪Attend and present at one Sustainability Commission meeting, held virtually ▪Attend and present at one City Council meeting, held virtually Detailed Scope of Work and Cost Cupertino CAP Update Support 9 Task 9 Project Management and Reporting Rincon and Cascadia will attend a kick-off call with City staff to discuss approach, schedule, and coordination protocols along with the Strategic Engagement Plan, CAP Update Subcommittee’s role in engagement activities, facilitation tips for engaging in conversations with frontline communities and historically underserved populations, a list of key community stakeholders, and a proposed schedule for group or individual meetings. We assume that the City will provide the 2018 community and municipal GHG inventories at this time. We will also attend bi-weekly or monthly calls with City staff to discuss the CAP outline, approach, and technical methodologies. The major components of our management program that help us meet project objectives include: 1) quality control/review procedures; 2) communication/reporting protocols, and 3) cost/schedule controls. We have initially assumed Rincon project management cost consisting of approximately five percent of the total budget over a timeframe of up to nine months (estimated as March to November 2021). However, in working with the City as part of Task 2, we can offer a flexible timeline and approach to collaborating with City staff. Task 9 Deliverables ▪Attendance at one virtual kick-off meeting ▪Attendance up to eight 1-hour monthly (or sixteen half-hour bi-weekly) calls with City staff ▪Agendas and Meeting Notes for the aforementioned calls (electronic) ▪Project coordination/schedule management/quality control Detailed Scope of Work and Cost Cupertino CAP Update Support Page 10 Exhibit B: Schedule of Performance A detailed schedule will be prepared as part of Scope Task 2 after the kickoff meeting. Tasks Mar-21 Apr-21 May-21 Jun-21 Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Task 1: Community Outreach and Engagement Subtask 1.1: Targeted Stakeholder Engagement using an Equity Lens Subtask 1.2: Climate Action Plan Update Subcommittee Support Subtask 1.3: Broader Public Engagement using an Equity Lens Subtask 1.4: Results Analysis and Documentation Subtask 1.5: Relationship-Building for CAP Implementation Task 2: CAP Update Technical Project Plan and Budget Integration Task 3: Carbon Neutral and Zero Waste Pathways Task 4: Updated GHG emissions forecast to 2050 Task 5: Adaptation Planning Foundations Task 6: Technical Appendices Task 7: Public Draft & Final CAP Documents Task 8: Presentations to Sustinability Commission and City Council Task 9: Project Management and Reporting Meeting Key Final Deliverable Workshop Draft Deliverable Note: This schedule aligns with the RFP's schedule of deliverables, with the exception of Tasks 3 and 4. We have switched the order of those tasks because the forecast needs to be completed prior to target development. The forecast and targets will need to be completed before the measures list and subsequent measures analysis can be completed. The third workshop shown here can be hosted by Cascadia should additional funding be made available. Exhibit B Detailed Scope of Work and Cost Cupertino CAP Update Support 11 Exhibit C Compensation Overall Budget Detail Pr i n c i p a l I I Se n i o r Su p e r v i s o r II Su p e r v i s o r I Se n i o r Pr o f e s s i o n a l I I Pr o f e s s i o n a l I I Pr o f e s s i o n a l I GI S / C A D D Sp e c i a l i s t I I Pr o d u c t i o n Sp e c i a l i s t Cl e r i c a l Tasks Labor Cost Subconsultant Cost Hours $247 $211 $201 $180 $118 $108 $129 $91 $77 Task 1: Community Outreach and Engagement Task 1.1 Targeted Stakeholder Engeagement $633 $5,280 3 3 Task 1.2 Subcommitte Support $211 $6,238 1 1 Task 1.3 Broader Public Engagement $633 $10,715 3 3 Task 1.4 Results Analysis and Documentation $211 $3,185 1 1 Task 1.5 Relationship Building $211 $2,840 1 1 Task Subtotal $1,899 $28,258 9 Task 2: CAP Update Technical Project Plan and Budget Integration Task 2.1 CAP Update Technical Project Plan Memo $1,110 7 1 1 1 4 Task 2.2 CAP Update Recommendations Memos $1,110 7 1 1 1 4 Task 2.3 CAP Update Development and Budget Integration Memo $638 3 1 1 1 Task Subtotal $2,858 17 3 3 3 8 Task 3: Carbon Neutral and Zero Waste Pathways Task 3.1 Measures Development and Analysis Admininstrative Draft Report $10,553 $4,690 71 1 6 24 40 Task 3.2 Measures Development and Analysis Draft Report $4,050 $1,600 27 1 3 7 14 2 Task 3.3 Measures Development and Analysis Final Report $1,043 $1,210 7 1 2 4 Task Subtotal $15,646 $7,500 105 2 10 33 58 2 Task 4: Updated GHG Emissions Forecast to 2050 Task 4.1 Updated GHG Emissions Forecast to 2050 $5,941 44 1 2 7 34 Task Subtotal $5,941 44 1 2 7 34 Task 5: Adaptation Planning Foundations Task 5.1 Adaptation Planning Foundations $7,188 48 3 15 30 Task Subtotal $7,188 48 3 15 30 Task 6: Technical Appendices Task 6.1 Technical Appendices $4,170 $1,000 30 2 6 22 Task Subtotal $4,170 $1,000 30 2 6 22 Task 7: Public Draft and Final Climate Action Plan Update Documents Task 7.1 Public Draft and Final CAP Update Documents $13,225 $1,000 100 3 10 15 66 6 Task Subtotal $13,225 $1,000 100 3 10 15 66 6 Task 8: Presentation to Sustainability Commission and City Council Task 8.1 Presentation to Sustainability Commission and City Council $2,924 17 2 4 6 3 2 Task Subtotal $2,924 17 2 4 6 3 2 Task 9: Project Management and Reporting (including Team Calls) Task 9.1 Kickoff Meeting, Team Calls, and Project Management $5,022 $500 28 1 18 3 6 Task Subtotal $5,022 $500 28 1 18 3 6 Subtotal Cost 58,873$ 38,258$ 398 3,458$ 12,449$ 3,015$ 13,140$ 17,936$ 7,452$ 258$ 728$ 437$ Summary Professional Fees Subtotal $97,131 General & Administrative Costs $2,869 Total Project Budget 100,000$ Annual Escalation. Standard rates subject to 3% escalation annually. Professional Services are based on Rincon's standard fee schedule and labor classifications. The above is provided as an estimate of Rincon's effort per task. Rincon may reallocate budget between staff and tasks, as long as the total contract price is not exceeded. RINCON CONSULTANTS, INC. Cupertino CAP Update Community Outreach & Technical Support: Detailed Cost Rincon Labor Classification → Exhibit C Detailed Scope of Work and Cost Cupertino CAP Update Support 12 Subconsultant (Cascadia) Budget Detail Budget Summary Cascadia Consulting Group, Inc.Labor Expenses Total Engagement Equity Zero Waste Engagement Total CCG CCG CCG Total Lead Lead Lead Support Hours Project 215.00 135.00 195.00 120.00 Community Outreach & Engagement 30.5 36 0 132 198.5 $27,258 $1,000 $28,258 $28,258 1.1 Targeted Stakeholder Engagement 4 4 24 32 4,280 1,000 5,280 5,280 1.2 Subcommittee Support 5.5 9 32 46.5 6,238 6,238 6,238 1.3 Broader Public Engagement 13 16 48 77 10,715 10,715 10,715 1.4 Results Analysis and Documentation 4 3 16 23 3,185 3,185 3,185 1.5 Relationship Building 4 4 12 20 2,840 2,840 2,840 Technical Project Plan 0 0 0 0 0 $0 $0 $0 $0 2.1 Memo with budget request/narrative for implementation 0 0 0 0 Carbon Neutral & Zero Waste Pathways 6 0 26 9.5 41.5 $7,500 $0 $7,500 $7,500 3.1 Admin draft of pathways (zero waste elementt)2 16 9.5 27.5 4,690 4,690 4,690 3.2 Public draft of pathways (zero waste element)2 6 8 1,600 1,600 1,600 3.3 Final draft report (zero waste element)2 4 6 1,210 1,210 1,210 Updated GHG forecast to 2050 0 0 0 0 0 $0 $0 $0 $0 Adaptation Planning Foundations 0 0 0 0 0 $0 $0 $0 $0 5.1 Technical memo 0 0 0 0 Technical Appendices 0 0 5 0 5 $975 $25 $1,000 $1,000 6.1 Technical appendices 5 5 975 25 1,000 1,000 Public and Final CAP 2 0 2 1.5 5.5 $1,000 $0 $1,000 $1,000 7.1 Internal draft CAP 1 1 1.5 3.5 590 590 590 7.2 Public review CAP 0 0 0 0 7.3 Final draft CAP 1 1 2 410 410 410 Presentation to Sustainability Commission and City Council 0 0 0 0 0 $0 $0 $0 $0 8.1 One Commission presentation & one City Council presentation 0 0 0 0 PM & Reporting 2 0 0 0.5 2.5 $490 $10 $500 $500 9.1 Biweekly email updates, monthly reports, final report 2 0.5 2.5 490 10 500 500 TOTAL HOURS 40.5 36 33 143.5 253 253 TOTAL COST $8,708 $4,860 $6,435 $17,220 $37,223 $1,035 $38,258 $38,258 Exh. D-Insurance Requirements for Design Professionals & Consultant Contracts 1 Form Updated Sept. 2019 Consultant shall procure prior to commencement of Services and maintain for the duration of the contract, at its own cost and expense, the following insurance policies and coverage with companies doing business in California and acceptable to City. INSURANCE POLICIES AND MINIMUMS REQUIRED 1. Commercial General Liability (CGL) for bodily injury, property damage, personal injury liability for premises operations, products and completed operations, contractual liability, and personal and advertising injury with limits no less than $2,000,000 per occurrence (ISO Form CG 00 01). If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO Form CG 25 03 or 25 04) or it shall be twice the required occurrence limit. a. It shall be a requirement that any available insurance proce eds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be made available to the Additional Insured and shall be (i) the minimum coverage/limits specified in this agreement; or (ii) the broader coverage and maximum limits of coverage of any insurance policy, whichever is greater. b. Additional Insured coverage under Consultant's policy shall be "primary and non -contributory," will not seek contribution from City’s insurance/self-insurance, and shall be at least as broad as ISO Form CG 20 10 (04/13). c. The limits of insurance required may be satisfied by a combination of primary and umbrella or excess insurance, provided each policy complies with the requirements set forth in this Contract. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such cov erage shall also apply on a primary basis for the benefit of City before the City’s own insurance or self - insurance shall be called upon to protect City as a named insured. 2. Automobile Liability: ISO CA 00 01 covering any auto (including owned, hired, and non-owned autos) with limits no less than $1,000,000 per accident for bodily injury and property damage. 3. Workers’ Compensation: As required by the State of California, with Statutory Limits and Employer’s Liability Insurance of no less than $1,000,000 per occurrence for bodily injury or disease.  Not required. Consultant has provided written verification of no employees. 4. Professional Liability for professional acts, errors and omissions, as appropriate to Consultant’s profession, with limits no less than $2,000,000 per occurrence or $2,000,000 aggregate. If written on a claims made form: a. The Retroactive Date must be shown and must be before the Effective Date of the Contract. b. Insurance must be maintained for at least five (5) years after completion of the Services. c. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the Contract Effective Date, the Consultant must purchase “extended reporting” coverage for a minimum of five (5) years after completion of the Services. EXHIBIT D Insurance Requirements Design Professionals & Consultants Contracts Exh. D-Insurance Requirements for Design Professionals & Consultant Contracts 2 Form Updated Sept. 2019 OTHER INSURANCE PROVISIONS The aforementioned insurance shall be endorsed and have all the following conditions and provisions: Additional Insured Status The City of Cupertino, its City Council, officers, officials, employees, agents, servants and volunteers (“Additional Insureds”) are to be covered as additional insureds on Consultant’s CGL and automobile liability policies. General Liability coverage can be provided in the form of an endorsement to Consultant’s insurance (at least as broad as ISO Form CG 20 10 (11/ 85) or both CG 20 10 and CG 20 37 forms, if later editions are used). Primary Coverage Coverage afforded to City/Additional Insureds shall be primary insurance. Any insurance or self -insurance maintained by City, its officers, officials, employees, or volunteers shall be excess of Consultant’s insurance and shall not contribute to it. Notice of Cancellation Each insurance policy shall state that coverage shall not be canceled or allowed to expire, except with written notice to City 30 days in advance or 10 days in advance if due to non-payment of premiums. Waiver of Subrogation Consultant waives any right to subrogation against City/Additional Insureds for recovery of damages to the extent said losses are covered by the insurance policies required herein. Specifically, the Workers’ Compensation policy shall be endorsed with a waiver of subro gation in favor of City for all work performed by Consultant, its employees, agents and subconsultants. This provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. Deductibles and Self-Insured Retentions Any deductible or self-insured retention must be declared to and approved by the City. At City’s option, either: the insurer must reduce or eliminate the deductible or self -insured retentions as respects the City/Additional Insureds; or Consultant must show proof of ability to pay losses and costs related investigations, claim administration and defense expenses. The policy shall provide, or be endorsed to provide, that the self -insured retention may be satisfied by either the insured or the City. Acceptability of Insurers Insurers must be licensed to do business in California with an A.M. Best Rating of A -VII, or better. Verification of Coverage Consultant must furnish acceptable insurance certificates and mandatory endorsements (or copies of the policies effecting the coverage required by this Contract), and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements prior to commencement of the Contract. City retains the right to demand verification of compliance at any time during the Contract term. Subconsultants Consultant shall require and verify that all subconsultants maintain insurance that meet the requirements of this Contract, including naming the City as an additional insured on subconsultant’s insurance policies. Higher Insurance Limits If Consultant maintains broader coverage and/or higher limits than the minimums shown above, City shall be entitled to coverage for the higher insurance limits maintained by Consultant. Adequacy of Coverage City reserves the right to modify these insurance requirements/coverage based on the nature of the risk, prior experience, insurer or other special circumstances, with not less than ninety (90) days prior written notice. ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD DATE (MM/DD/YYYY) PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY)(MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTED CLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGG $JECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person)$ OWNED SCHEDULED BODILY INJURY (Per accident)$AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE $ CLAIMS-MADE AGGREGATE $ DED RETENTION $$ PER OTH- STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMIT $DESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORDACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE Lockton Insurance Brokers, LLC 777 S. Figueroa Street, 52nd Fl. CA License #0F15767 Los Angeles CA 90017 (213) 689-0065 Rincon Consultants, Inc. 180 N. Ashwood Ave. Ventura CA 93003 RINCO01 Crum & Forster Specialty Insurance Co 44520 Hartford Fire Insurance Company 19682 Starstone National Insurance Company 25496 X X X SIR: $50,000 X P&I 3,000,000 100,000 10,000 3,000,000 4,000,000 4,000,000 X X X 1,000,000 XXXXXXX XXXXXXX XXXXXXX XXXXXXX X X X 10,000 5,000,000 5,000,000 XXXXXXX N X 1,000,000 1,000,000 1,000,000 Contractors Pollution Liab E&O Liab.-Claims Made Limit: $3,000,000/$4,000,000 Limit: $3,000,000/$4,000,000 Retro Date: 12/9/1994 B 72UENOL5481 2/1/2021 2/1/2022 A EPK-133853 2/1/2021 2/1/2023 A EPK-133853 2/1/2021 2/1/2023 A EFX-116867 2/1/2021 2/1/2022 C T10210329 2/1/2021 2/1/2022 2/1/2022 1462718 Y N N N N N Y 2/25/2021 N N 17381551 17381551 XXXXXXX City of Cupertino 10300 Torre Avenue Cupertino CA 95014 THIS CERTIFICATE SUPERSEDES ALL PREVIOUSLY ISSUED CERTIFICATES FOR THIS HOLDER, APPLICABLE TO THE CARRIERS LISTED AND THE POLICY TERM(S) REFERENCED. Cyber Liability: Carrier: HDI Specialty Insurance Company, Policy No. Renewal Policy #SCTRD2590380000, Policy Term: 2/1/2021-2/1/2022, Limit: $5,000,000 SIR: $10,000. The City of Cupertino, its City Council, officers, officials, employees, agents, servants and volunteers are an Additional Insured to the extent provided by the policy language or endorsement issued or approved by the insurance carrier. Waiver of Subrogation applies per attached endorsement(s) or policy language. Insurance provided to Additional Insured(s) is primary and non-contributory to the extent provided by the policy language or endorsement issued or approved by the insurance carrier. See Attachments Policy Number: EPK-133853 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED – OWNERS, LESSEES OR CONTRACTORS – SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s):Location(s) of Covered Operations The City of Cupertino, its City Council, officers, officials, employees, agents, servants and volunteers Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section III – Who Is An Insured within the Common Provisions is amended to include as an insured the person(s) or organization(s) shown in the Schedule above, but only with respect to liability arising out of your ongoing operations performed for that insured. B. With respect to the insurance afforded to these additional insured(s), the following exclusion is added: This insurance does not apply to “bodily injury” or “property damage” occurring after: (1) All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the site of the covered operations has been completed; or (2) That portion of “your work” out of which the “bodily injury” or “property damage” arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. ALL OTHER TERMS AND CONDITIONS OF THE POLICY REMAIN UNCHANGED. EN0351-0217 Page 1 of 1 Attachment Code: D575857 Certificate ID: 17381551 Name of Additional Person(s) or Organization(s): Location And Description Of Completed Operations The City of Cupertino, its City Council, officers, officials, employees, agents, servants and volunteers Information required to complete this Schedule, if not shown above, will be shown in the Declarations. Section III – Who Is An Insured within the Common Provisions is amended to include as an insured the person(s) or organization(s) shown in the Schedule above, but only with respect to liability arising out of “your work” at the location designated and described in the Schedule above performed for that additional insured and included in the “products-completed operations hazard”. ALL OTHER TERMS AND CONDITIONS OF THE POLICY REMAIN UNCHANGED. EN0350-0217 Page 1 of 1 Policy Number: EPK-133853 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - COMPLETED OPERATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Attachment Code: D575858 Certificate ID: 17381551 Policy Number: EPK-133853 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. PRIMARY AND NON-CONTRIBUTORY ADDITIONAL INSURED WITH WAIVER OF SUBROGATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART CONTRACTORS POLLUTION LIABILITY COVERAGE PART ERRORS AND OMISSIONS LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) or Organization(s) The City of Cupertino, its City Council, officers, officials, employees, agents, servants and volunteers A.SECTION III — WHO IS AN INSURED within the Common Provisions is amended to include as an additional insured the person(s) or organization(s) indicated in the Schedule shown above, but only with respect to liability arising out of "your work" for that person or organization performed by you, or by those acting on your behalf. B.As respects additional insureds as defined above, this insurance also applies to "bodily injury" or "property damage" arising out of your negligence when the following written contract requirements are applicable: 1.Coverage available under this coverage part shall apply as primary insurance. Any other insurance available to these additional insureds shall apply as excess and not contribute as primary to the insurance afforded by this endorsement. 2.We waive any right of recovery we may have against the person(s) or organization(s) indicated in the Schedule shown above because of payments we make for injury or damage arising out of "your work" performed under a written contract with that person(s) or organization(s). 3.The term "additional insured" is used separately and not collectively, but the inclusion of more than one "additional insured" shall not increase the limits or coverage provided by this insurance. This Endorsement does not reinstate or increase the Limits of Insurance applicable to any "claim" to which the coverage afforded by this Endorsement applies. ALL OTHER TERMS AND CONDITIONS OF THE POLICY REMAIN UNCHANGED. EN0147-1111 Page 1 of 1 Attachment Code: D583488 Certificate ID: 17381551 WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 00 03 13 (Ed. 4-84) WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) This agreement shall not operate directly or indirectly to benefit any one not named in the Schedule. Schedule WHERE REQUIRED BY WRITTEN CONTRACT, PROVIDED THE CONTRACT IS SIGNED AND DATED PRIOR TO THE DATE OF LOSS TO WHICH THIS WAIVER APPLIES. IN NO INSTANCE SHALL THE PROVISIONS AFFORDED BY THIS ENDORSEMENT BENEFIT ANY COMPANY OPERATING AIRCRAFT FOR HIRE. Missouri Special Note: Any person or organization for which the employer has agreed by written contract, executed prior to loss, may execute a waiver of subrogation. However, for purposes of work performed by the employer in Missouri, this waiver of subrogation does not apply to any construction group of classifications as designated by the waiver of right to recover from others (subrogation) rule in our manual. Per Policy Minimum Waiver Premium by State: AL, AR, CA, CO, CT, DC, HI, ID, IL, IN, IA, KS, ME, MD, MI, MN, MS, MT, NV, NM, OH, OK, OR, PA, RI, SC, SD, UT, VT, WA, $500: WV $250: AK, DE, LA, NY, TN, VA $100:NC (per waiver) $50:WI N/A:AZ, FL, GA, KY, MA, MO, NE, NH, NJ, TX This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective 2/1/2021 Policy No. T10210329 Insured Rincon Consultants, Inc. Insurance Company StarStone National Insurance Company Countersigned By WC 00 03 13 (Ed. 4-84) Endorsement No.10 Policy Effective Date 2/1/2021 Copyright 1983 National Council on Compensation Insurance. Attachment Code: D565978 Certificate ID: 17381551 Climate Action Plan Update Community Outreach and Technical Support Final Audit Report 2021-04-15 Created:2021-03-24 By:City of Cupertino (webmaster@cupertino.org) Status:Signed Transaction ID:CBJCHBCAABAAfdaERrY9oEn1nka9hJ0qeAggGOWSCbLA "Climate Action Plan Update Community Outreach and Technica l Support" History Document created by City of Cupertino (webmaster@cupertino.org) 2021-03-24 - 11:46:30 PM GMT- IP address: 35.229.54.2 Document emailed to Gilee Corral (GileeC@Cupertino.org) for approval 2021-03-25 - 0:00:36 AM GMT Email viewed by Gilee Corral (GileeC@Cupertino.org) 2021-03-25 - 0:01:03 AM GMT- IP address: 73.222.18.224 Document approved by Gilee Corral (GileeC@Cupertino.org) Approval Date: 2021-03-25 - 0:16:23 AM GMT - Time Source: server- IP address: 73.222.18.224 Document emailed to Andre Duurvoort (andred@cupertino.org) for approval 2021-03-25 - 0:16:26 AM GMT Email viewed by Andre Duurvoort (andred@cupertino.org) 2021-03-25 - 4:08:13 PM GMT- IP address: 71.204.152.249 Document approved by Andre Duurvoort (andred@cupertino.org) Approval Date: 2021-03-25 - 9:24:43 PM GMT - Time Source: server- IP address: 142.254.45.52 Document emailed to Araceli Alejandre (aracelia@cupertino.org) for approval 2021-03-25 - 9:24:46 PM GMT Document approved by Araceli Alejandre (aracelia@cupertino.org) Approval Date: 2021-03-25 - 9:46:20 PM GMT - Time Source: server- IP address: 73.170.27.253 Document emailed to Erik Feldman (efeldman@rinconconsultants.com) for signature 2021-03-25 - 9:46:22 PM GMT Email viewed by Erik Feldman (efeldman@rinconconsultants.com) 2021-04-01 - 5:25:30 PM GMT- IP address: 104.47.55.126 Document e-signed by Erik Feldman (efeldman@rinconconsultants.com) Signature Date: 2021-04-01 - 5:32:26 PM GMT - Time Source: server- IP address: 76.90.98.83 Document emailed to John Dreher (jdreher@rinconconsultants.com) for signature 2021-04-01 - 5:32:29 PM GMT Email viewed by John Dreher (jdreher@rinconconsultants.com) 2021-04-14 - 4:37:47 PM GMT- IP address: 104.47.70.126 Document e-signed by John Dreher (jdreher@rinconconsultants.com) Signature Date: 2021-04-14 - 4:38:11 PM GMT - Time Source: server- IP address: 107.185.52.12 Document emailed to Heather M. Minner (minner@smwlaw.com) for signature 2021-04-14 - 4:38:14 PM GMT Email viewed by Heather M. Minner (minner@smwlaw.com) 2021-04-15 - 8:29:21 PM GMT- IP address: 45.41.142.94 Document e-signed by Heather M. Minner (minner@smwlaw.com) Signature Date: 2021-04-15 - 8:29:47 PM GMT - Time Source: server- IP address: 52.39.49.65 Document emailed to Dianne Thompson (diannet@cupertino.org) for signature 2021-04-15 - 8:29:50 PM GMT Email viewed by Dianne Thompson (diannet@cupertino.org) 2021-04-15 - 8:30:04 PM GMT- IP address: 99.179.16.200 Document e-signed by Dianne Thompson (diannet@cupertino.org) Signature Date: 2021-04-15 - 8:30:57 PM GMT - Time Source: server- IP address: 99.179.16.200 Document emailed to Kirsten Squarcia (kirstens@cupertino.org) for signature 2021-04-15 - 8:31:00 PM GMT Email viewed by Kirsten Squarcia (kirstens@cupertino.org) 2021-04-15 - 9:19:06 PM GMT- IP address: 104.47.73.254 Document e-signed by Kirsten Squarcia (kirstens@cupertino.org) Signature Date: 2021-04-15 - 9:19:14 PM GMT - Time Source: server- IP address: 148.64.105.190 Agreement completed. 2021-04-15 - 9:19:14 PM GMT