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PRC 9-4-2025 Searchable PacketCITY OF CUPERTINO PARKS AND RECREATION COMMISSION AGENDA 10185 North Stelling Road, Quinlan Conference Room Thursday, September 4, 2025 7:00 PM Page 1 1 Parks and Recreation Commission Agenda September 4, 2025 E. Please note that due to cyber security concerns, speakers are not allowed to connect any personal devices to any City equipment. However, speakers that wish to share a document (e.g. presentations, photographs or other documents) during oral comments may do so by : a. E-mailing the document to parksandrecreationcommission@cupertino .gov by 3:00 p.m. and staff will advance the slides/share the documents during your oral comment . 2) Written communications as follows: A. E-mail comments to parksandrecreationcommission@cupertino.gov B. Regular mail or hand delivered addressed to the: Cupertino Parks and Recreation Commission, City Hall, 10300 Torre Avenue, Cupertino, CA 95014 C. Comments addressed to the Parks and Recreation Commission received by 4:00 p.m. on the day of the meeting will be included in written communications published and distributed before the beginning of the meeting. D. Comments addressed to the Parks and Recreation Commission received after the 4:00 p.m. deadline, but through the end of the Commission meeting, will be posted to the City ’s website by the end of the following business day . 3) Teleconference in one of the following ways: A. Online via Zoom on an electronic device (Audio and Video): Speakers must register in advance by clicking on the link below to access the meeting : https://cityofcupertino.zoom.us/webinar/register/WN_AhlBFRrhQ9-vu5wSI2k3Sg a. Registrants will receive a confirmation email containing information about joining the webinar. b. Speakers will be recognized by the name they use for registration. Once recognized, speakers must click ‘unmute’ when prompted to speak. c. Please read the following instructions about technical compatibility carefully: One can directly download the teleconference (Zoom) software or connect to the meeting in their internet browser. If a browser is used, make sure the most current and up-to-date browser, such as the following, is used: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer . B. By Phone (Audio only): No registration is required in advance and speakers may join the meeting as follows: Page 2 2 Parks and Recreation Commission Agenda September 4, 2025 a. Dial 669-900-6833 and enter WEBINAR ID: 876 2297 3409 b. To “raise hand” to speak: Dial *9; When asked to unmute: Dial *6 c. Speakers will be recognized to speak by the last four digits of their phone number . C. Via an H.323/SIP room system: H.323 Information: 144.195.19.161 (US West) 206.247.11.121 (US East) Meeting ID: 876 2297 3409 SIP: 87622973409@zoomcrc.com CALL TO ORDER ROLL CALL CEREMONIAL MATTERS AND PRESENTATIONS 1.Subject: Parks and Recreation Department Youth/Teen/Events/Facilities Division's Youth and Event Programs Recommended Action: Receive a presentation on the Parks and Recreation Department Youth/Teen/Events/Facilities Division's Youth and Event Programs . APPROVAL OF MINUTES 2.Subject: August 7, 2025 Parks and Recreation Commission Meeting Minutes Review and approve the August 7, 2025 Parks and Recreation Commission meeting minutes. A - Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. OLD BUSINESS NEW BUSINESS 3.Subject: Fiscal Year 2024-2025 Community Funding Grant Program Written Reports Receive an update on the Fiscal Year 2024-25 Community Funding Grant Program Written Reports. Page 3 3 Parks and Recreation Commission Agenda September 4, 2025 Staff Report A - Community Funding Grant Policy B - Community Funding Annual Reports and Checklist C - Community Funding Applications 4.Subject: Commissioner Discussion on Non-Native Plants on Park Property Maintained by the City Recommended Action: Discuss non-native plants on park property maintained by the City as a Commission and provide recommendations. STAFF AND COMMISSION REPORTS FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request in advance by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at 10300 Torre Avenue, Cupertino, California 95014, during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section 2.08.100 written communications sent to the City Council, Commissioners or staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City website and kept in packet archives. Do not include any personal or private information in written communications to the City that you do not wish to make public, as written communications are considered public records and will be made publicly available on the City website. Page 4 4 CITY OF CUPERTINO Agenda Item 25-14255 Agenda Date: 9/4/2025 Agenda #: 1. Subject:Parks and Recreation Department Youth/Teen/Events/Facilities Division's Youth and Event Programs Receive a presentation on the Parks and Recreation Department Youth/Teen/Events/Facilities Division's Youth and Event Programs. CITY OF CUPERTINO Printed on 8/28/2025Page 1 of 1 powered by Legistar™5 CITY OF CUPERTINO Agenda Item 25-14256 Agenda Date: 9/4/2025 Agenda #: 2. Subject: August 7, 2025 Parks and Recreation Commission Meeting Minutes Review and approve the August 7, 2025 Parks and Recreation Commission meeting minutes. CITY OF CUPERTINO Printed on 8/28/2025Page 1 of 1 powered by Legistar™6 CITY OF CUPERTINO PARKS AND RECREATION COMMISSION 10185 N Stelling Rd, Quinlan Conference Room Thursday, August 7, 2025 7:00 PM DRAFT MINUTES CALL TO ORDER Chair Swamy called the Parks and Recreation Commission meeting to order at 7:00 p.m. in the Quinlan Community Center Conference Room, 10185 N Stelling Rd. ROLL CALL Commissioners present: Seema Swamy, Claudio Bono, Carol Stanek, Gopal Kumarappan, Sheela Sreekanth Commissioners absent: None Staff present: Sonya Lee, Jessica Suntay, Alex Greer, Lindsay Nelson Guest speakers: Bruce Parsons CEREMONIAL MATTERS AND PRESENTATIONS 1. Subject: Parks and Recreation Department Senior Wellness Division Recommended Action: Receive a presentation on Parks and Recreation Department Senior Wellness Division. Sonya Lee, Recreation Manager, introduced Alex Greer, Recreation Manager, to present on the item. Presented on senior center membership, volunteers, classes, socials, events, sponsorships, travel, resources, services, external facility usage, and intergenerational programs and events. Commissioners asked clarifying questions and made comments. APPROVAL OF MINUTES 2. Subject: June 5, 2025 Parks and Recreation Commission Meeting Minutes Recommended Action: Review and approve the June 5, 2025 Parks and Recreation Commission meeting minutes. Vice Chair Bono motioned to approve the June 5, 2025 Parks and Recreation Commission meeting minutes as submitted. Chair Swamy seconded. Motion carried unanimously. 7 POSTPONEMENTS None ORAL COMMUNICATIONS None WRITTEN COMMUNICATIONS None OLD BUSINESS None NEW BUSINESS 3. Subject: Cupertino Historical Society and Museum Annual Report Recommended Action: Receive a presentation on the Cupertino Historical Society and Museum annual report. Recreation Manager Lee introduced Bruce Parsons, Cupertino Historical Society and Museum Treasurer to present on the item. Presented on the annual report summary, current and planned fundraising activities, and current and future projects and programs. Commissioners asked clarifying questions and made comments. 4.Subject: Commissioner Discussion on Pickleball Recommended Action: Discuss pickleball as a Commission. Chair Swamy introduced the item and reviewed the City’s new quiet pickleball gear request (Attachment A). Commissioners discussed and made comments. Commissioner Sreekanth left the meeting at 8:31 p.m. Commissioners took a straw vote (4 yes and 1 absent) to provide feedback on pickleball to the City Council. The Parks and Recreation Commission supports: 1.) Imposing quiet pickleball paddles from dawn to 9 a.m. and 7 to 9 p.m., with expanded times as needed. 2.) Partnership with the Neighborhood Watch Program and Pickleball Club to empower the community to follow the rules. 8 3.) Future recommendation for the City to provide quiet pickleball paddles for check out. 4.) Adding a visual specified decibel sound meter either through City funding or donations resulting in cost savings for sound barriers and putting responsibility back on the pickleball players. Chair Swamy will email the Mayor on behalf of the Parks and Recreation Commission. STAFF AND COMMISSION REPORTS Recreation Manager Lee presented the Liaison’s update as submitted. Commissioner Stanek reported on Disco at Dusk, 4th of July Concert, and the Jollyman All-Inclusive Playground Ribbon-Cutting. Commissioner Kumarappan reported on the Jollyman All-Inclusive Playground Ribbon Cutting and Cupertino Campout. Chair Swamy reported on Cupertino Campout. Vice Chair Bono reported on 4th of July fireworks. FUTURE AGENDA SETTING Vice Chair Bono requested a discussion on adding a QR Code for survey feedback to the Recreation Schedule. Chair Swamy seconded. Commissioner Kumarappan requested a discussion with pickleball community member [Cathy Chiu] from [February 6, 2025 Oral Communications] on the recent changes with the quiet pickleball paddles request. Vice Chair Bono seconded. Commissioner Stanek requested a presentation on the annual playground replacement project from Public Works. Chair Swamy seconded. Chair Swamy requested a discussion on a community gardens partnership within the community. ADJOURNMENT Chair Swamy adjourned the meeting at 9:19 p.m. to the September 4, 2025 meeting at 7:00 p.m. Respectfully Submitted by, 9 Jessica Suntay, Administrative Assistant Parks and Recreation Department Minutes approved at the _____ regular meeting 10 CITY OF CUPERTINO Agenda Item 25-14257 Agenda Date: 9/4/2025 Agenda #: 3. Subject: Fiscal Year 2024-2025 Community Funding Grant Program Written Reports Receive an update on the Fiscal Year 2024-25 Community Funding Grant Program Written Reports. CITY OF CUPERTINO Printed on 8/28/2025Page 1 of 1 powered by Legistar™11 PARKS AND RECREATION DEPARTMENT QUINLAN COMMUNITY CENTER 10185 NORTH STELLING ROAD • CUPERTINO, CA 95014-5732 TELEPHONE: (408) 777-3120 • FAX: (408) 777-1305 CUPERTINO.GOV PARKS AND RECREATION COMMISSION STAFF REPORT Date: September 4, 2025 Subject Fiscal Year 2024-2025 Community Funding Grant Program Written Reports Recommended Action Receive an update on the Fiscal Year 2024-25 Community Funding Grant Program Written Reports. Reasons for Recommendation On June 4, 2024, City Council approved $32,500 for the Fiscal Year 2024-2025 Community Funding Grant Program. The following funding amounts for the Community Funding Program was approved: • Cupertino Symphonic Band: $3,000 • Cupertino Little League: $16,000 • West Valley Community Services: $3,750 • STEMBoost Corporation: $3,000 • AINAK: $2,750 • Rotary Club of Cupertino: $4,000 Per the Community Funding Grant Policy (Attachment A), grant recipients are required to submit a written report to show proof that the grant funds have been spent in the manner and for the purposes stated on the application, including information about the number of persons served and other results that benefit Cupertino. All organizations successfully submitted a written annual report (Attachment B) within the deadline and provided proof of allowable expenses actually incurred. Sustainability Impact No sustainability impact. 12 Fiscal Impact Reviewing the presentation does not incur any fiscal impact. _____________________________________ Prepared by: Jacinta Liang, Management Analyst Reviewed by: Sonya Lee, Recreation Manager Approved for Submission by: Rachelle Sander, Director of Parks and Recreation Attachments: A – Community Funding Grant Policy B – Community Funding Annual Reports and Checklist C – Community Funding Applications 13 Revised due to November 15, 2022 City Council Meeting PURPOSE SCOPE POLICY Fiscal Policies – Community Funding Grant Policy The City of Cupertino currently provides funding to local non-profit organizations in the areas of social services, fine arts, and other programs for the general public. The policy provides a framework for the City's Community Funding Grant Program and guides the administration of the program and decision-making process. It also provides guidance on key aspects of the City's Community Funding Grant Program processes including Eligibility, Evaluation Criteria, Restrictions/Guidelines, and Procedure. All requests for funding must comply with this policy. The City has established the Community Funding Grant Program, subject to availability of funds, with a range of $70,000 to $90,000 in total funding available. Community Funding Grants shall not exceed $20,000 per applicant, per year. City Council will determine the organizations to be awarded funds through the Community Funding Grant Program. City Staff shall review applications for completeness and review the qualifications and accuracy based upon the eligibility criteria set forth below. In all cases, the City reserves the right to reject any and all applications in the event staff identifies a potential conflict of interest or the appearance of a conflict of interest. Submission of an application in no way obligates the City to award a grant and the City reserves the right to reject any or all applications, for any reason, at any time. Eligibility To receive consideration for a Community Funding Grant, grant requests must: • Be a 501(c)(3) non-profit organization with experienced members capable of implementing and managing the program/project/event. • Identify how the funds will be used to benefit the Cupertino community. • Be awarded only once per project • For specific needs, not ongoing, operational costs, or endowment funds. • Have more than 75% of the requested funds allocated for direct service costs versus administrative costs. • Be complete and submitted by the application deadline. Evaluation Criteria • Impact on and benefit to the Cupertino community o Number of Cupertino residents served vs. number of non-Cupertino residents served 14 Revised due to November 15, 2022 City Council Meeting o Availability of the program/project/event to the entire Cupertino community • Community need for the program/project/event • Alignment with Cupertino General Plan Principles • Uniqueness of the program/project/event o Lack of duplication in service in Cupertino o Level of collaboration if a duplicated service • Qualifications and experience of the organization and its members • Reasonable cost • Demonstrated effort to secure funding from other sources and/or establishing partnerships with other community or city organizations • Clarity, completeness, and accuracy of grant application • Past performance and compliance with requirements if a recurring applicant Applications will be sorted into two categories: • New applicants • Past recipients Applications in each category will be evaluated using a tiered structure based on the dollar amount requested for award as follows: • < $999.99 • $1,000.00 - $4,999.99 • $5,000.00 – $9,999.99 • $10,000.00 - $20,000.00 Restrictions/Guidelines • An organization that is applying for multiple grants shall only submit one application. • If requested, recipients must provide full financial statements for the organization. • Festivals currently receiving funding through Festival Fee waivers may not apply for funding through the Community Funding Grant Process for the same festival • Admission to or participation in the event must be "free of charge" • If an applicant makes a grant request directly to a member of the City Council, whether individually or as a group, the Council shall refer the applicant to the Parks and Recreation Department for a Grant application to be reviewed in accordance with this policy. • Grant recipients shall acknowledge the City contribution in formal promotional materials and efforts related to the funded activity. Any use of the City logo must be approved by the City’s Communications Officer. 15 Revised due to November 15, 2022 City Council Meeting Procedure 1. Applicants submit timely and complete grant applications by February 1. 2. City Staff reviews application for completeness and compliance eligibility. 3. Applications will then be forwarded to the Parks and Recreation Commission to be evaluated and sorted into the tiered funding structure. All applicants will be notified and invited to attend the Parks and Recreation Commission Meeting where their applications will be discussed. This meeting typically takes place in Spring. 4. City Council will make the final decision on grant amounts for each applicant as part of the budget adoption which typically happens in June. All applicants will be notified and invited to attend the City Council Meeting where their applications will be discussed. 5. Grant recipients shall submit a written report to the Parks and Recreation Department to show proof that the grant funds have been spent in the manner and for the purposes stated on the application, including information about the number of persons served and other results that benefit Cupertino. o Due by the 15th business day of July following the Fiscal Year in which grant funds are disbursed. o Failure to submit a written report by the July deadline could result in the loss of grant funding eligibility in the future. o Applicants will be expected to reimburse the City any funding awarded and not used for their program/project/event. 16 City of Cupertino Community Funding Grant Annual Project Report Program/Project/Event Name: A. Project Results: Provide details of the funded program/project/event. Was the program/project/event successful? Please indicate how success was measured: Description and explanation of changes, if any, made during the agreement period compared to what was stated in the application affecting the following: •Change in purpose of requested funds and services provided •Change in the allocation of funds requested in the application vs. actual expenditures •Change in admission to or participation in the event Agency/Organization Project Contact Person Title Phone E-Mail Grant Received: Band Equipment Cupertino Symphonic Band Band Equipment Robert Ponce Board Member 4089921102 robert911s@netscape.net 3000 17 B. Clients Served: Please report the number of clients served as a result of this grant: Proposed in Application Actual from Event Total Number of Individuals Cupertino Residents Particular community groups served: Was the program/project/event available to the entire community/public or were there any eligibility criteria? Was there a charge or fee for the program/project/event? Yes No What outreach methods did your organization use to promote the program/project/ event? C. Budget: Please enter your proposed budget from your application, and your actual expenses accrued from this grant: Category Application Budget Actual Expenditures % of Total Admin Staff Materials/Equipment Entertainment Room/Venue Rental Professional Services (describe) Other: Other: Total Remaining Balance Do you intend to apply for Community Funding next year? Yes No If yes, how much to you intend to apply for? All Entire Community 2000 2000 500 500 $0 $0 0.00 $1,160 $1,160 0.39 $0 $0 0.00 $1,840 $1,840 0.61 $0 $0 0.00 $0 $0 0.00 $0 $0 0.00 1.003,000.00 3,000.00 0.00 x x x 18 Please list any additional funding received last year from other sources for this program: D. Upload Documents 1. Financial Statements 2. Supporting Receipts 3. Other Person who Prepared Form Title Phone Number Email: Signature Date Robert Ponce Board Member 4089921102 robert911s@netscape.net Jun 20, 2025 19 Item $ receipt in Treasurer 2024-2025 folder?Purchased by Fall+Winter 2024 Sheet Music 580.61 yes Greg Wong Quinlan Rental, Oct, Dec, Mar Concerts (3)960.00 yes Michael Goldberg Sunnyvale CC Ball Room Rental, May 2025 880.00 yes Han Lee Program printing, Dec concert 168.05 yes Tom Brown Program printing, Mar concert 226.10 yes Tom Brown Program printing, May concert 154.27 yes Tom Brown Spring+Summer 2025 Sheet Music 591.18 yes Greg Wong BUDGET 3000.00 SPENT 3560.21 GRANT BALANCE -560.21 as of 6/16/2025 20 21 FACILITY SALES RECEIPT Receipt #891273 Payment Date: 04/08/2025 Household:98623 Hm Ph:(224)501-2035 CUPERTINO SYMPHONIC BAND Recreation Center HAN LEE 550 E. Remington Dr Sunnyvale CA 94088-3707 Phone: (408)730-7350 Sunnyvale.ca.gov Reservation Updated: Recreation Center, Recreation Center Ballroom Address:550 E. Remington Dr, Sunnyvale, CA, 94088-3707 Reserv. Contact:Cupertino Symphonic Band Phone Number:(224)501-2035 Reserv. Number:78735 Status:Firm Purpose:Concert Date(s) And Times New Fees Total Fees New Paid Total Paid Amount Due Sun 05/18/2025 1:30P to 5:30P 0.00 880.00 880.00 880.00 0.00 Deposit: 0.00 500.00 0.00 500.00 0.00 Fee Details:Fee Description Amount Count Discount Sales Tax Total Fee Ballroom Prime Time Hours (2023 and Beyond Rate) 220.00 4.00 0.00 0.00 880.00 Deposit 500.00 1.00 0.00 0.00 500.00 Special Questions:Event Type: Rental Web Event: Yes Is this a catered event? No Serving Alcohol? If yes, deposit is $1, 000: No Link to Reservation #: 78735 Display Reservation on WebTrac: Yes Maintenance Comment Code: Reservation Comment Code: Does a security guard need to be scheduled? No Processed on 04/08/25 @ 10:32am by JK Total New Fees 0.00 Discount Applied 0.00 Old Balances Included 880.00 Total Due 880.00 Total Fees Paid 880.00 Total Paid 880.00 Page # 1 of 222 FACILITY SALES RECEIPT Receipt #891273 Payment Date:04/08/2025 Household:98623 Household Balance Information Overall Household Credit Balance Available 0.00 Overall Household Balance Due 0.00 Payment of: 880.00 Made By:VISA Auth: 000351 Card#: xxxxxxxxxxxx5313 With Reference: X______________________________________________________ Cupertino Symphonic Band I agree to pay above total amount according to card issuer agreement. Page # 2 of 223 Music Purchases Made by Gregory Wong for CSB 8/21/23 Vendor Amount CompuMusic.com $67.67 JWPepper (Joyful World EPRINT)$102.99 JWPepper (Christmas with Mozart)$103.91 SheetMusicPlus $306.04 TOTAL $580.61 Other Purchases MyBinding.com (New binder plus supplies)$288.61 Xisto (csblibrary.org annual website)$29.99 GRAND TOTAL $899.21 24 From:Compumusic, Inc.compumusic@gmail.com Subject:Invoice with Tracking Number Date:July 24, 2024 at 9:00 PM To:Gregory Wong COMPUMUSIC, INC.Invoice No.: 29111 1200 Danbury Ave. Davie, FL 33325 Toll Free: (877) 814-0972 Miami: (786) 206-9374 Fax: (309) 215-1628 www.compumusic.com INVOICE Customer Bill to:Gregory Wong Ship to: City:San Jose State:CA Zip:95119 Country:United States Phone:408-972-9306 Other Info Date:July 15, 2024 Order No.:0B961397V1274090E Representative: FOB: Qty Description Tracking number Unit Price TOTAL 1 Alfred Publishing - 00- BDM04041 - Folk Songs from the Southern Appalachians USPS - 9249090365859810455853 $60.12 $60.12 Subtotal:$60.12 Shipping:$7.55 Tax:$0.00 Total:$67.67 Payment Details PayPal Google Checkout Cash Check Wire Transfer Office use only PAID Thanks for your business!! 25 Page 1 of 1 Invoice Date 07/16/24 INVOICE # 366539200 Terms Credit Card Due: 07/16/24 Purchase Order # Ship Via G-BEST WAY GROUND Bill To:Ship To: Mr Gregory Wong Mr Gregory Wong Sold to:Mr Gregory Wong Sales Order #Sales Order Date Account #Contact Ship Whse Ship Date Bill Date 4451135 07/16/24 177813 Wong, Gregory 101 EXT 07/16/24 07/16/24 #Description Ordered Quantity Billed Unit Price Extended Amount 1 11572101E, Joyful World EPRINT-1 1 $ 90.00 $ 90.00 Paid by Credit Card at *Standard shipping charges SUBTOTAL $ 90.00 jwpepper.com appear on the first invoice billed.Tax $ 0.00 You are not charged shipping for Shipping/Handling*$ 12.99 ePrint or digital items.Additional Fees $ 0.00 1-800-345-6296 TOTAL $ 102.99 www.jwpepper.com Additional charges may apply for Payments/Credits $ -102.99 billing@jwpepper.com expedited and international AMOUNT DUE $ 0.00 shipments as well as shipments sent directly from the manufacturer. 26 Page 1 of 1 Invoice Date 07/16/24 INVOICE # 366539887 Terms Credit Card Due: 07/16/24 Purchase Order # Ship Via G-BEST WAY GROUND Bill To:Ship To: Mr Gregory Wong Mr Gregory Wong Sold to:Mr Gregory Wong Sales Order #Sales Order Date Account #Contact Ship Whse Ship Date Bill Date 4451135 07/16/24 177813 Wong, Gregory 251 SLC 07/16/24 07/16/24 #Description Ordered Quantity Billed Unit Price Extended Amount 1 10282969, CHRISTMAS WITH MOZART-1 1 $ 95.00 $ 95.00 Paid by Credit Card at *Standard shipping charges SUBTOTAL $ 95.00 jwpepper.com appear on the first invoice billed.Tax $ 8.91 You are not charged shipping for Shipping/Handling*$ 0.00 ePrint or digital items.Additional Fees $ 0.00 1-800-345-6296 TOTAL $ 103.91 www.jwpepper.com Additional charges may apply for Payments/Credits $ -103.91 billing@jwpepper.com expedited and international AMOUNT DUE $ 0.00 shipments as well as shipments sent directly from the manufacturer. 27 Order Detail 0 Search over 2 million songbooks, scores, methods, titles, artist and more Home / My Account / Order History Receipt Order Number: 100000415266 Order Date: 7/15/24 Order Status: Shipped Note: Order status updates and tracking info will be sent to sax@soundingrocket.com Shipping Method: Customer Information Shipping Address: Billing Address: 4084809143 Payment Information Payment: Credit Card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .$15.05 Concertino SKU: MA.EMR-10888 Lead Time: Weeks3to4 Yellow Submarine SKU: MA.EMR-1775 Lead Time: Weeks3to4 $$141.25 $$141.25 Quantity Ordered 1 $$124.15 $$124.15 Quantity Ordered 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Budget Delivery Subtotal $265.40 28 Back to Order History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Don't miss out! Access exclusive content and coupons, and be the first to know about new releases. Email Address STAY CONNECTED WITH US FLEXIBLE PAYMENT OPTIONS  My Account My Ac count My Digital Library Easy Rebate s Affiliate s Customer Service Order Status Return Polic y Hel p Digital Do wnloa ds FAQs Instituti onal Accou nts Purchase Orders C ontact Us Quick Links Sho pping Ca r t Gi f t Certi ficates Teacher Res ource Cente r Company About Us Pres s Center Take Note Bl og Privacy Po licy Terms & Conditions Our Partners 51.2K  CERTIFIED REVIEWS Powered by YOTPO © 1997-2024 Sheet Music Plus 7777 W. Bluemound Rd. Milwaukee, WI 53213 United States Shipping $15.05 Sales Tax $25.59 Order Total $306.04 S I G N U P 29 From:MyBinding.com Sales sales@mybinding.com Subject:MyBinding.com: New Order #1001497446 Date:June 16, 2024 at 7:07 PM To:Gregory Wong Hello , Thank you for your order from MyBinding.com. Once your package ships we will send an email with a link to track your order. If you have questions about your order, you can email us at csrequests@mybinding.com or call us at 1-800-944-4573. Monday - Friday, 8am - 5pm PST. Your order conﬁrmation is below. Thank you again for your business. Your Order #1001497446 (placed on ) Billing Information:Payment Method: Gregory Wong Credit Cards (Secure) Credit Card Type Visa Credit Card Number xxxx-7130 Items Sku Qty Price Tamerica DuraBind 242 14" Legal Plastic Comb Binding Machine T242Durabind 1 $261.69 1/4" Black Plastic 24 Ring Legal Binding Combs - 100pk TC140LEGAL 1 $16.99 1/2" Black Plastic 24 Ring Legal Binding Combs - 100pk TC120LEGAL 1 $35.19 Subtotal $313.87 Discount (18% Off Sitewide Sales - $50 Max Discount)-$50.00 Tax $24.74 Shipping & Handling $0.00 Grand Total $288.61 Thank you again, MyBinding.com 30 PAID Payee (Company) : XISTO CORPORATION Account no#/ Iban: 015105006317 Swift/ABA (International): ICICINBBCTS Bank Name: ICICI BANK, Mumbai – 400703 UPI : xistocorporation@icici IFSC code (India) : ICIC0000151 Our Address: Xisto Corporation, Plot 72, Sec17, Mumbai, India – 400703 Review Us: https://xisto.com/review Invoice #49237 Invoice Date: 18th July 2024 Due Date: 17th August 2024 Invoiced To Gregory Wong United States Description Total Logic Micro - csblibrary.org (2024/08/17 - 2025/08/16)$29.99 USD Sub Total $29.99 USD Credit $0.00 USD Total $29.99 USD Transactions Transaction Date Gateway Transaction ID Amount 7th August 2024 PayPal (International)1U8794008W2640502 $29.99 USD Balance $0.00 USD PDF Generated on 21st August 2024 Powered by TCPDF (www.tcpdf.org) 31 32 33 34 Music Purchases Made by Gregory Wong for CSB 2/19/25 Vendor Amount (Euros)Amount Compumusic $220.51 All-SheetMusic 113.50 €$120.67 Stanton's Sheet Music $250.00 TOTAL $591.18 35 From:Compumusic, Inc.compumusic@gmail.com Subject:Invoice with Tracking Number Date:December 12, 2024 at 5:00 AM To:Gregory Wong COMPUMUSIC, INC.Invoice No.: 29125 1200 Danbury Ave. Davie, FL 33325 Toll Free: (877) 814-0972 Miami: (786) 206-9374 Fax: (309) 215-1628 www.compumusic.com INVOICE Customer Bill to:Gregory Wong Ship to:Gregory Wong City:San Jose State:CA Zip:95119 Country:United States Phone:408-972-9306 Other Info Date:December 07, 2024 Order No.:0BT69345XU464822C Representative: FOB: Qty Description Tracking number Unit Price TOTAL 1 Hal Leonard - 4209900 - When You Wish Upon A Star USPS - 9249090112702038160996 $48.57 $48.57 1 Paul Lavender, John Williams - 4002283 - Raiders March - Score and Parts USPS - 9249090112702038160996 $163.06 $163.06 Subtotal:$211.63 Shipping:$8.88 Tax:$0.00 Total:$220.51 Payment Details PayPal Google Checkout Cash Check Wire Transfer Office use only PAID Thanks for your business!! 36 From:Notenversand Kurt Maas info@alle-noten.de Subject:Your order at all-sheetmusic.com (#1001892) Date:December 6, 2024 at 9:18 PM To:Gregory Wong Thank you for your order! Below, we have listed your order. If you have any questions, don't hesitate to drop us an e-mail info@alle-noten.de! Overview of your order: Billing address: Gregory Wong Payment method: Credit Card / Debit Card Shipping address: Gregory Wong Shipping method: Default product Unit price Quantity VAT Total I Wan'na Be Like You Item #: FRNK9167 ships within 1-2 weeks 96,00 €1 0%96,00 € 37 Total net:96,00 € plus 0% tax:0,00 € Total gross:96,00 € Shipping (excl. tax):17,50 € Grand total:113,50 € What happens next? We receive your order.We prepare your order for delivery. Your package is picked up from us. You receive a shipping confirmation notification via e-mail. Your package is delivered to you within 1-2 business days. Questions about your order? When will my order be shipped? If your order is immediately available, your package will usually be sent the following day. If you have placed your order at the weekend, it will be processed on the next business day. You will receive a shipping confirmation (with a tracking number where applicable) via e-mail as soon as your order has been dispatched. If items are sold out or not available for delivery at the time your order has been placed, we will immediately notify you via e-mail and, where applicable, send you a partial delivery at our expense. Can I still add something to or cancel my order? If your order hasn't already been sent, we are happy to add more items to it. You of course won't have to pay any further shipping costs. Cancellations are possible as long as your package is not yet ready for dispatch. In such a case, please contact us as soon as possible. There is an error in my order. How can I correct this? If you have mistakenly ordered an incorrect item or would like to make a change to your order, please send us an e-mail to info@all-sheetmusic.com. We will help you as quickly as possible. Can I check the status of my order myself? Currently, it unfortunately isn't possible for you to check the status of your order yourself. We are working to make this possible for you soon. Your question wasn't included? We're here for you! Simply write us an e-mail and we'll get back to you right away! 38 Phone:+49 (0)8157 / 99 79 50 (MON to FRI from 9am – to 5pm!) E-mail info@alle-noten.de Stay informed! Stay in touch with the periodic all-sheetmusic.com-newsletter every couple of weeks. We gladly inform you about recent tips, promotions and new products. Subscribe to newsletter CANCELLATION View cancellation policy all-sheetmusic.com – Notenversand Kurt Maas GmbH & Co KG Eugen-Friedl-Str. 3a • D–82340 Feldafing • Tel. +49 (0)8157 99 79 50 • Fax: +49 (0)8157 99 79 515 info@all-sheetmusic.com • www.all-sheetmusic.com • Legal notice 39 40 Saturday, December 07, 2024 Welcome, Gregory! Stanton s S H E E T M U S I C THANK YOU Thank you for shopping at digitaldelivery.stantons.com. Your order has been processed! Your Digital Delivery items have been sent to the email address you provided. Remember, if you made transposition changes during browsing you will need to reset the changes again before printing your purchase. To ensure successful printing when purchasing MULTIPLE titles, please click on a title and allow printing to complete before clicking on the next title. Click on the following links to print your order. The following item(s) can be saved as a PDF/MP3 le or ZIP archive. Once you have opened the PDF le you can save it and/or print the le. The product links below can only be used to download or print a few times, so make sure to print or save the le to your computer. The Hounds Of Spring - Full Set (Order ID# 92993, Asset ID# 155340 Hal Leonard) – https://digitaldelivery.stantons.com/print/VFNCRDhFQUtBQUJUTUZZSDFHUE46OTI5OTM6ODM6cTU2UU8 Selections from Wicked (arr. Jay Bocook) - Full Set (Order ID# 92993, Asset ID# 1194586 Hal Leonard) – https://digitaldelivery.stantons.com/print/QkI1RENIRUJEWFMzUkc2U1NDNUw6OTI5OTM6NTA6QW1Qc04 The Syncopated Clock - Full Set (Order ID# 92993, Asset ID# 2000071602 Alfred) – https://digitaldelivery.stantons.com/print/WlRRNEZZWTJaQkpMWVM4M0tSSzU6OTI5OTM6MToyVzVPcA ORDER SUMMARY Digital Downloads Order Charged when submitted Title Price Qty Total The Syncopated Clock $85 00 1 $85 00 Selections from Wicked (arr. Jay Bocook)$90 00 1 $90 00 The Hounds Of Spring $75 00 1 $75 00 Subtotal $250 Order Total $250.00 Print this page Your Digital Delivery Order ID is: 92993 PAYMENT METHOD CC payment information Gregory Wong Name on the CC: Card Type: Visa Number: ************7435 Exp: ***** CVV2: *** Other Information Email Address: sax@SoundingRocket.com Daytime Phone: 4084809143 Sign Out Jukebox Wish List Account Cart 'Search by Title or Catalog Number Home Calendar Clinics Purchase Order 64 th Anniversary 41 Would you like to subscribe to our Newsletter(s)? Please click here to customize and submit your subscription. Listening Lab Digital Delivery Reprise Wish List YouTube Channel Quick Order Gift Ideas Clinics Feedback Current Promotions Gift Certicate Subscribe to Newsletter Store Hours: Monday - Friday 9AM - 5PM EST Saturday 9AM - 4PM EST Closed Sunday Prices and availability subject to change without notice due to periodic updates from the publishers. 330 South 4th. Street, Columbus, OH, 43215, USA Phone: 614-224-4257 Fax: 614-224-5929 42 Community Funding Report Final Audit Report 2025-06-21 Created:2025-06-21 By:Preeti Gupta (preetig@cupertino.org) Status:Signed Transaction ID: CBJCHBCAABAAkNm-F3xTEaKWSSPDpc4ex3L0uH3LkB7s "Community Funding Report" History Web Form created by Preeti Gupta (preetig@cupertino.org) 2022-06-09 - 6:26:57 PM GMT Robert Ponce (robert911s@netscape.net) uploaded the following supporting documents: Copy of File Attachment 1 (1) Copy of File Attachment 1 (2) Copy of File Attachment 1 (3) Copy of File Attachment 1 (4) Copy of File Attachment 1 (5) Copy of File Attachment 1 (6) Copy of File Attachment 1 (7) File Attachment 1 2025-06-21 - 4:11:45 AM GMT Web Form filled in by Robert Ponce (robert911s@netscape.net) 2025-06-21 - 4:11:45 AM GMT- User email address verification waived 2025-06-21 - 4:11:48 AM GMT- Agreement completed. 2025-06-21 - 4:11:48 AM GMT 43 Criteria YES NO Notes: Grant funds have been spent in the manner and for the purposes stated on the application,X service costs versus administrative costs.X served Cupertino residents X "free of charge"X Cupertino Symphonic Band Checklist (staff use only) 44 City of Cupertino Community Funding Grant Annual Project Report Program/Project/Event Name: A. Project Results: Provide details of the funded program/project/event. Was the program/project/event successful? Please indicate how success was measured: Description and explanation of changes, if any, made during the agreement period compared to what was stated in the application affecting the following: • Change in purpose of requested funds and services provided • Change in the allocation of funds requested in the application vs. actual expenditures • Change in admission to or participation in the event Agency/Organization Project Contact Person Title Phone E-Mail Grant Received: Cupertino Little League - New Scoreboard Cupertino Little League New Scoreboard Michael Gong Facilities Dire (408) 316-3145 mksgong@gmail.com 16000.00 45 B. Clients Served: Please report the number of clients served as a result of this grant: Proposed in Application Actual from Event Total Number of Individuals Cupertino Residents Particular community groups served: Was the program/project/event available to the entire community/public or were there any eligibility criteria? Was there a charge or fee for the program/project/event? Yes No What outreach methods did your organization use to promote the program/project/ event? C. Budget: Please enter your proposed budget from your application, and your actual expenses accrued from this grant: Category Application Budget Actual Expenditures % of Total Admin Staff Materials/Equipment Entertainment Room/Venue Rental Professional Services (describe) Other: Other: Total Remaining Balance Do you intend to apply for Community Funding next year? Yes No If yes, how much to you intend to apply for? Baseball families Yes, scoreboards will be visible to the entire community at Wilson Park. 2500 0 0 500 500 $0 $0 0.00 $22,000 $29,959.22 0.80 $0 $0 0.00 $0 $0 0.00 $0 $6,800.35 0.18 $0 $572.84 0.02 $0 $0 0.00 1.7022,000.00 37,332.41 -15,332.41 Architect and Structural Engineering 0 0 46 Please list any additional funding received last year from other sources for this program: D. Upload Documents 1. Financial Statements 2. Supporting Receipts 3. Other Person who Prepared Form Title Phone Number Email: Signature Date Loretta Chen Loretta Chen Finance 6506193743 loretta@danielchen.ca Jun 24, 2025 47 www.nevco.comVisit Our Website00184119Quote Number Cupertino Little LeagueShip To Name PO Box 146 Cupertino, CA 95015 USA Bill To Cupertino Little LeagueBill To Name Installation is included and covers the take down of old boards, attaching of new boards, and connecting to power at site. USD 29,959.22Total USD 1,549.22Tax USD 9,800.00Installation USD 2,085.00Freight USD 16,525.00Subtotal Santa ClaraCounty 9.375%Sales Tax Rate 695Ttl Shipping Wt (lbs) skotzamanis@nevco.comEmail Address (618) 664-0398Fax (618) 659-7948Phone Display and Scoring ConsultantTitle Stacey KotzamanisPrepared By Email Address Phone Field ManagementTitle Michael GongContact Name 5/6/2025Expiration Date 5/6/2025Created Date 00184119Quote Number Cupertino Little LeagueAccount Name 04212025 REVSIED: 1612-PC/ADO 10-2/ MPCW7 A Nevco-Authorized Dealer Quantity Model/Part # Product Description Line Item Description Dimensions L x H x W/D Total Price 2.00 1612-PC Baseball/Softball LED Scoreboard with Amber/Red Digits and Pitch Counters (uses 1 MPCW-7 or 2 MPCX's... not included) Amber Digits 10'x5'x8"USD 11,528.00 1.00 ADO 10-2 Non-illuminated Outdoor Sign 10'x2'USD 787.00 2.00 MPCW-7 Controller MPCW-7 (Wired or Wireless) 0.9'x0.8'x4"USD 2,480.00 2.00 MPCW-7 Outdoor Rec Receiver MPCW-7 (Wireless) for outdoor scoreboards USD 1,550.00 2.00 MPCW Case MPC/ MPCW Control Carrying Case 1.7'x1.1'x8"USD 180.00 Additional Notes Billing/Shipping Information 48 www.nevco.comVisit Our Website00184119Quote Number CSM Sales, Inc. or ABV Scoreboard Svcs, Inc. 1270 Avenida Acaso, Unit F Camarillo, CA 93012 Remit To AddressCSM Sales, Inc. or ABV Scoreboard Svcs, Inc. 1270 Avenida Acaso, Unit F Camarillo, CA 93012 Purchase Order Address The above pricing is for equipment only and does not include installation (unless specified) or taxes (if applicable). Unless shown specifically in the quote, shipping is an additional cost and is not included. Due to the custom nature of our products, our preferred payment terms are 50% down and remaining balance net 30. Additional payment terms available upon credit review. Shipping terms are F.O.B. Greenville, IL USA. All Scoreboards and Message Centers are UL Listed and most come with our free 5-year guarantee (Exception: Special promotion/packages may have shorter warranty and are noted in product descriptions). Portable Production Kits carry a 3-year guarantee. Wireless components and Solar Power Kit carry a 2-year guarantee. Hand-held controls, switches and printed scrims carry a 1-year guarantee. Performance and Payment Bonds, if required, will include a one-year warranty after substantial completion. STATE TAX EXEMPT FORM MUST BE SUBMITTED WITH ORDER OR TAXES WILL BE INVOICED. Scoreboards are available in 15 standard colors at no extra charge. Please contact your consultant for production/shipping lead times. Quote Terms and Conditions 49 50 51 Silicon Valley Civil and Structural Engineers, Inc 30 Union Ave Ste 200A Campbell, CA 95008-3162 +1 4085830323 officemanager@svcse.com www.svcse.com Invoice BILL TO 240716. Cupertino Little League_Scoreboard Posts SHIP TO 240716. Cupertino Little League_Scoreboard Posts Cupertino Little League Wilson Park INVOICE #DATE TOTAL DUE DUE DATE TERMS ENCLOSED 11476 08/13/2024 $2,050.35 09/12/2024 Net 30 ENGR. MGR - MK DATE ACTIVITY QTY RATE AMOUNT 07/25/2024 Partial and Limited Structure Engineering Services Support Posts and Foundations for (2) Scoreboards at Cupertino Little League Wilson Park, 19784 Wintergreen Drive, Cupertino, CA 95014 Lump Sum Excluding Reimbursable Contracted Lump Sum Amount Does Not Include Reimbursable Costs 1 4,495.00 4,495.00 Retainer Invoiced Invoiced for retainer (+) 1 -2,500.00 -2,500.00 Reimbursables Reimbursables Billable Accounting Administration 0.25 145.00 36.25 Drawings - 24”x36” Electronic File Drawings 1 8.95 8.95 Calculations - 8.5 x 11 copies Calculations 29 0.35 10.15 Thank you for your business. ACH, Checks and Credit Card payments accepted. Please reference the invoice # with your payment. BALANCE DUE $2,050.35 52 Payment receipt You paid $2,050.35 to Silico n Valley Civil and Structural Engineers, Inc on 8 /15/2024 Invo ice no .11476 Invo ice a mount $2,050.35 Total $2,0 5 0.3 5 Status Pai d Payment metho d Bank Authorization ID AA41NTVB Thank you Silicon Valley Civil and Structural Engineers, I nc +1 4085830323 www.svcse.com | ofﬁcemanager@svcse.com 30 Unio n Ave Ste 200A, Campbell, CA 9 5 008-3 162 No additional transfer fees or tax es apply. Intuit Pay ments Inc (IPI) processes payments as an agent of the business. Payments processed by IPI constitutes pay ment to the business and satisﬁes your obligation to pay the business, including in connection with any dispute or case, in law or equity . Money movement serv ices are provided by IPI pursuant to IPI's licenses (NML S #1098819, https://www.intuit.com/legal/licenses/payment-licenses). IPI is located at 2700 Coast Av enue, Mountain View, CA 94043, 1-888-536-4801. 53 Silicon Valley Civil and Structural Engineers, Inc 30 Union Ave Ste 200A Campbell, CA 95008-3162 +1 4085830323 officemanager@svcse.com www.svcse.com Invoice BILL TO 240716. Cupertino Little League_Scoreboard Posts Michael Gong SHIP TO 240716. Cupertino Little League_Scoreboard Posts Cupertino Little League Wilson Park INVOICE #DATE TOTAL DUE DUE DATE TERMS ENCLOSED 11426 08/01/2024 $2,500.00 08/31/2024 Net 30 ENGR. MGR - MK DATE ACTIVITY QTY RATE AMOUNT 07/25/2024 Partial and Limited Structure Engineering Services Support Posts and Foundations for (2) Scoreboards at Cupertino Little League Wilson Park, 19784 Wintergreen Drive, Cupertino, CA 95014 Retainer Invoiced Invoiced for retainer (+) 1 2,500.00 2,500.00 Thank you for your business. ACH, Checks and Credit Card payments accepted. Please reference the invoice # with your payment. BALANCE DUE $2,500.00 54 Community Funding Report Final Audit Report 2025-06-24 Created:2025-06-24 By:Preeti Gupta (preetig@cupertino.org) Status:Signed Transaction ID: CBJCHBCAABAACYoJkmMJuMkPlgHIOdyvw7bPDSB8KbEk "Community Funding Report" History Web Form created by Preeti Gupta (preetig@cupertino.org) 2022-06-09 - 6:26:57 PM GMT Loretta Chen (Loretta@danielchen.ca) uploaded the following supporting documents: Copy of File Attachment 1 (1) Copy of File Attachment 1 (2) Copy of File Attachment 1 (5) Copy of File Attachment 1 (6) Copy of File Attachment 1 (7) File Attachment 1 2025-06-24 - 9:04:50 PM GMT Web Form filled in by Loretta Chen (Loretta@danielchen.ca) 2025-06-24 - 9:04:50 PM GMT- User email address verification waived 2025-06-24 - 9:04:52 PM GMT- Agreement completed. 2025-06-24 - 9:04:52 PM GMT 55 From:George Chong To:Community Funding Cc:Loretta@danielchen.ca Subject:Re: Cupertino Community Funding Annual Report for FY 2024-2025 Date:Tuesday, July 29, 2025 4:12:32 PM Attachments:image001.png CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. I confirm. On Tue, Jul 29, 2025 at 3:14 PM Community Funding <CommunityFunding@cupertino.gov> wrote: Hi George, Can you confirm that you want the report to display 650 total number individuals and 500 Cupertino residents? Thanks, Jacinta Community Funding CommunityFunding@cupertino.gov From: George Chong <president@cupertinolittleleague.org> Sent: Tuesday, July 29, 2025 3:04 PM To: Community Funding <CommunityFunding@cupertino.gov> Cc: Loretta@danielchen.ca Subject: Re: Cupertino Community Funding Annual Report for FY 2024-2025 56 CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Jacinta, We could definitely add more. We have 186 players that lived in Cupertino that played in both Spring and Fall and we estimate that a family of 3 would be about 500 people benefiting. We had another 50 players that were non-Cupertino residents this past year, we could safely add another 150 to the total. On Tue, Jul 29, 2025 at 2:29 PM Community Funding <CommunityFunding@cupertino.gov> wrote: Hi Loretta, I wanted to clarify one of the sections that was submitted during the annual report. You mentioned that 500 Cupertino residents were served, did you also want to add an amount to the total number of individuals served? This can also account for non-residents. Thank you, 57 Criteria YES NO Notes: Grant funds have been spent in the manner and for the purposes stated on the application,X service costs versus administrative costs.X served Cupertino residents X "free of charge"X Cupertino Little League Checklist (staff use only) 58 City of Cupertino Community Funding Grant Annual Project Report Program/Project/Event Name: A. Project Results: Provide details of the funded program/project/event. Was the program/project/event successful? Please indicate how success was measured: Description and explanation of changes, if any, made during the agreement period compared to what was stated in the application affecting the following: • Change in purpose of requested funds and services provided • Change in the allocation of funds requested in the application vs. actual expenditures • Change in admission to or participation in the event Agency/Organization Project Contact Person Title Phone E-Mail Grant Received: Gift of Hope West Valley Community Services Gift of Hope Sujatha Venkatraman Executive Director 408.255.8033 sujathav@wvcommunityservices.org 3750 59 B. Clients Served: Please report the number of clients served as a result of this grant: Proposed in Application Actual from Event Total Number of Individuals Cupertino Residents Particular community groups served: Was the program/project/event available to the entire community/public or were there any eligibility criteria? Was there a charge or fee for the program/project/event? Yes No What outreach methods did your organization use to promote the program/project/ event? C. Budget: Please enter your proposed budget from your application, and your actual expenses accrued from this grant: Category Application Budget Actual Expenditures % of Total Admin Staff Materials/Equipment Entertainment Room/Venue Rental Professional Services (describe) Other: Other: Total Remaining Balance Do you intend to apply for Community Funding next year? Yes No If yes, how much to you intend to apply for? Low Income Families Yes 5,000 813 320 250 121 $0 $0 0.00 $0 $0 0.00 $0 $0 0.00 $0 $0 0.00 $0 $0 0.00 $3,750 $3,750 1.00 $0 $0 0.00 1.003,750.00 3,750.00 0.00 n/a Program cost for the carnival and gift card n/a 60 Please list any additional funding received last year from other sources for this program: D. Upload Documents 1. Financial Statements 2. Supporting Receipts 3. Other Person who Prepared Form Title Phone Number Email: Signature Date Sujatha v Sujatha Venkatraman Executive Director 408.255.8033 sujathav@wvcommunityservices.org Jun 30, 2025 61 Organization Contact Name: West Valley Community Services Contact Email: sujathav@wvcommunityservices.org Contact Phone Number: 408916663 Organization Location: 10104 Vista Drive, Cupertino, California 95014 Program Title: Gift of Hope 2024 Program Budget Items Cupertino Grant Total Budget GOH GIFT CARD $ 3,750 55,000 62 The evening began with a vibrant social hour filled with delicious hors d'oeuvres, music, laughter, and a 360-degree photo booth. Chefs Michael Maydeck (Orchard City Kitchen), Allen Isik (Barbayani), and Vaibhav Sawant (Fitoor) prepared dishes inspired by ingredients from the WVCS food market, showcasing both creativity and the importance of accessible, nutritious food. We were proud to honor Hung Wei, Savita, and Doc Vaidhyanathan for their outstanding leadership and commitment. The most powerful moments came as WVCS clients shared stories of resilience and transformation, reminding us how support can change lives. Thanks to our generous sponsors, donors, and guests, the event raised vital funds for WVCS programs providing food, housing, emergency aid, and more. The 2025 Chefs of Compassion was a true testament to what compassion and community can achieve. A GIFT IN MEMORY OF MRS. PADMAVATHI & MR. K.V. RAMAKRISHNA C h e f s o f C o m p a s s i o n 2 0 2 5 The spirit of community shone brightly on March 28, 2025, as West Valley Community Services celebrated its 14th Annual Chefs of Compassion benefit gala – an unforgettable evening that blended culinary artistry, heartfelt storytelling, and deep community connection. The energy in the room was electric with our attendees - including elected officials, change-makers, nonprofit, corporate leaders, and long-time patrons who came together to support our mission to fight hunger and homelessness in the West Valley. Special appreciation goes to Pacific Clinics Hope Drop-In Center for your support and to our private donors for curating meaningful teen gifts. Jugglers and balloon artists brought extra magic to the day. With the support of our sponsors, donors, and volunteers, families left uplifted and filled with hope. We’re already looking ahead to Gift of Hope 2025 on December 6—another chance to unite our community in joy and giving. T h a n k y o u t o o u r s p o n s o r s a t G i f t o f H o p e ! T h a n k y o u t o o u r s p o n s o r s a t C h e f s o f C o m p a s s i o n ! 63 Community Funding Report Final Audit Report 2025-06-30 Created:2025-06-30 By:Preeti Gupta (preetig@cupertino.org) Status:Signed Transaction ID: CBJCHBCAABAAAfWt9du7J3gG2FpknUZEMRU-Cd1VYqGu "Community Funding Report" History Web Form created by Preeti Gupta (preetig@cupertino.org) 2022-06-09 - 6:26:57 PM GMT Sujatha v (sujathav@wvcommunityservices.org) uploaded the following supporting documents: Copy of File Attachment 1 (1) File Attachment 1 2025-06-30 - 2:31:22 PM GMT Web Form filled in by Sujatha v (sujathav@wvcommunityservices.org) 2025-06-30 - 2:31:22 PM GMT- User email address verification waived 2025-06-30 - 2:31:24 PM GMT- Agreement completed. 2025-06-30 - 2:31:24 PM GMT 64 Criteria YES NO Notes: Grant funds have been spent in the manner and for the purposes stated on the application,X service costs versus administrative costs.X served Cupertino residents X "free of charge"X West Valley Community Services Report Checklist (staff use only) 65 City of Cupertino Community Funding Grant Annual Project Report Program/Project/Event Name: A. Project Results: Provide details of the funded program/project/event. Was the program/project/event successful? Please indicate how success was measured: Description and explanation of changes, if any, made during the agreement period compared to what was stated in the application affecting the following: • Change in purpose of requested funds and services provided • Change in the allocation of funds requested in the application vs. actual expenditures • Change in admission to or participation in the event Agency/Organization Project Contact Person Title Phone E-Mail Grant Received: Nurturing Young Minds, One Discovery at a Time STEMBoost Nurturing Young Minds, One Discovery at a Time Michael Smith, Queen Lee Foo Youth President, Director 408-828-7879 stemboost.org@gmail.com 3000.00 66 B. Clients Served: Please report the number of clients served as a result of this grant: Proposed in Application Actual from Event Total Number of Individuals Cupertino Residents Particular community groups served: Was the program/project/event available to the entire community/public or were there any eligibility criteria? Was there a charge or fee for the program/project/event? Yes No What outreach methods did your organization use to promote the program/project/ event? C. Budget: Please enter your proposed budget from your application, and your actual expenses accrued from this grant: Category Application Budget Actual Expenditures % of Total Admin Staff Materials/Equipment Entertainment Room/Venue Rental Professional Services (describe) Other: Other: Total Remaining Balance Do you intend to apply for Community Funding next year? Yes No If yes, how much to you intend to apply for? elementary school students yes, available to all Cupertino elementary school students 4800.00 240 400 240 400 $0 $0 0.00 $3,000 $1,628.65 0.54 $0 $0 0.00 $1,800 $1,398.40 0.46 $0 $0 0.00 $0 $0 0.00 $0 $0 0.00 0.634,800.00 3,027.05 1,772.95 none none none 67 Please list any additional funding received last year from other sources for this program: D. Upload Documents 1. Financial Statements 2. Supporting Receipts 3. Other Person who Prepared Form Title Phone Number Email: Signature Date queenleefoo Queen lee Foo Director 408-828-7879 qfoo@yahoo.com Jul 15, 2025 68 "Nurturing Young Minds, One Discovery at a Time" Workshops 6 sessions; total signups is 536 signups � 516124 511 3/24 5114124 5119124 5119124 617124 617124 6112/24 6130/24 6130/24 6/30/24 6130/24 6130/24 6130/24 6130/24 6130/24 711124 711124 712124 716124 719124 7110/24 7111124 7111124 7111124 7111124 7111124 7111124 7111124 7111124 7114124 711 5124 7121124 7122/24 7122/24 7123/24 7123/24 717/2024 717/2024 717/2024 717/2024 717/2024 717/2024 Total signups: 536 Total Grant (revenue) 3,000.00 Total Expenses (3,027.05) Vandor/PayH/Grantor amazon amazon amazon amazon amazon amazon amazon amazon amazon amazon amazon amazon amazon amazon amazon amazon amazon amazon amazon amazon amazon amazon amazon amazon amazon amazon amazon amazon amazon amazon amazon amazon amazon am azon amazon amazon amazon amazon amazon amazon amazon amazon amazon 4/21/2024 Facilitron Description Total Material expense glue kleenex storage containers • large vaselline storage containers powder ginger powder projector Total Expenses S (3,027.05) Material Amount($) (1,628.65) Catecorv (31.64) Supp lies (2-71) Suppl ies (30.54) Equipment (8.17) Supplies (39.27) Supplies (19.39)�pplies (8.39) Suppl ies insects, insect resin, skin model, ec S (544.53) Equipment (499.49) Equipment (14.65) Suppl ies (14.82) Suppl ies (11.24) Supplies (21. 76) Suppl ies (22.10) Supplies smithsonian insects book s smithsonian insects book s How insects work book s audobon insects s audobon insects s national geo book s (8. 72) Supplies Elementary Science Olympiad Workshops 6 sessions; total signups is 536 signups ESQ receipts (non Amazon) Notes chemistry lab hygiene, and density lab material organizer/transport lab material organizer/transport food science chemistry workshop chemistry workshop for projecting lessons at workshops life and earth science workshops life sci ence/entomology workshop life sci ence/entomology workshop life sci ence/entomology workshop life sci ence/entomology workshop life and earth science workshops earth science workshops ES posters, i nsects slides, insect re S spot plates, painters tape, straws, s $ well plates, chromatography filters, marshmallows 1-'-'-------,life, physics workshops Al, foil, toothpicks, adhersive bio specimens, microscope HDMl cable sunflower kernels hemp seeds , pumpki n seeds chia seeds meter stick jar lids balloons bouncy balls rubber balls, auto faucet deteroent blue and red coloring 1% Phenolphthalein microscope slides zinc C2ge:ec Sulfate ee□lab�drale yeast return paper return 12 hole well plates return 70 pcs insect return insect slide return cordless amscope return auto focus projector s s s s s s s s s s s s s Facility rental contract agreement finalized (161.23) Supp lies (2.98) Supp lies (46.45) Supp lies (54.53) Equipment (15.50) Equipment (5.49) Supp lies (18.33) Supp lies (4.7 9) Supp lies (6.13) Supp lies (9.41) Supp lies (13.44) Supp lies (29.26) Supp lies (72.20) Supp lies {3.57) Supplies (24.1 7) r Supp lies (28.7 1) Supplies (50.79) Supplies (17 .45) Supplies (15.80) Supp lies (7 .99) Supplies 12.02 Supp lies 18.75 Supplies 89.99 Supplies 21.49 Supplies 1 01.99 Supplies 169.97 Supplies chemistry, physics workshops chemistry, ph ysics workshops engineering workshops engineering workshops biology/life science workshops to use with projectors ecology workshops sustai nable ecology/horticulture workshops sustainable ecology/horticulture workshops physics workshops chemistry workshops physical science workshops physical science workshops physical science and ecology/horticultural workshops ohvsical science workshoos physical science workshops chemistry workshops chemistry and life science workshops physical science workshops physical science workshops physical science workshops physical science workshops physical science workshops life sciencelentomology workshop life science/entomology workshop life science/entomology workshop workshops 6/5/2024 Notification of funding was received on June 5, 2025. The amount was $3000.00, less than proposed $4800.00. So we had to adjust our budget offering . 6'22/24 Facilitron 7126125 Facilitron rental -facility rental • facility (882.95) rental (515.45) rental (1,398.40) Receipts are in this folder: 2024 Nurturing Young Minds, One Discovery at a Time program 69 Criteria YES NO Notes: Grant funds have been spent in the manner and for the purposes stated on the application,X service costs versus administrative costs.X served Cupertino residents X "free of charge"X STEMBoost Report Checklist (staff use only) 70 City of Cupertino Community Funding Grant Annual Project Report Program/Project/Event Name: A. Project Results: Provide details of the funded program/project/event. Was the program/project/event successful? Please indicate how success was measured: Description and explanation of changes, if any, made during the agreement period compared to what was stated in the application affecting the following: • Change in purpose of requested funds and services provided • Change in the allocation of funds requested in the application vs. actual expenditures • Change in admission to or participation in the event Agency/Organization Project Contact Person Title Phone E-Mail Grant Received: AINAK Eyeglasses AINAK AINAK Eyeglasses Poonam Goyal Founder CEO 4086215419 poonam@myainank.org $2750.00 71 B. Clients Served: Please report the number of clients served as a result of this grant: Proposed in Application Actual from Event Total Number of Individuals Cupertino Residents Particular community groups served: Was the program/project/event available to the entire community/public or were there any eligibility criteria? Was there a charge or fee for the program/project/event? Yes No What outreach methods did your organization use to promote the program/project/ event? C. Budget: Please enter your proposed budget from your application, and your actual expenses accrued from this grant: Category Application Budget Actual Expenditures % of Total Admin Staff Materials/Equipment Entertainment Room/Venue Rental Professional Services (describe) Other: Other: Total Remaining Balance Do you intend to apply for Community Funding next year? Yes No If yes, how much to you intend to apply for? Program was open for all communities The program was available to the people who qualified based on income and vision insurance. Individuals on Medical received eye exams and eyeglasses through our program $5500.00 32 22 15 7 $0.00 $0.00 0.00 $500.00 $560.98 0.20 $500.00 $0.00 0.00 $0.00 $0.00 0.00 $4,000.00 $2,200.00 0.80 $0.00 $0.00 0.00 $0.00 $0.00 0.00 0.555,000.00 2,760.98 2,239.02 no-cost eyeglasses services NA NA 72 Please list any additional funding received last year from other sources for this program: D. Upload Documents 1. Financial Statements 2. Supporting Receipts 3. Other Person who Prepared Form Title Phone Number Email: Signature Date poonam goyal Ravender Goyal CFO 408-674-8966 ravenderg@aol.com Jul 14, 2025 73 AINAK Cash Basis Financial Statement Year Ended 2024 (January 1- December 31) Income Statement Revenue • Donations: $64,275 • Grants: $19,250 • Interest Income: $8,466 • Total Revenue: $91,991 Expenses • Program Expenses: $90,268 • Administrative Expenses: $2,400 • Other Expenses: $1,014 • Total Expenses: $93,682 Net Income • Excess (Deficit) of Revenue over Expenses: $<1,691> Balance Sheet Assets • Current Assets: o Cash: $270,033 o Accounts Receivable: $1,367 • Non-Current Assets: o Equipment: $2,298 o Other Assets: $1,143 74 • Total Assets: $274,841 Liabilities • Current Liabilities: o Accounts Payable: $1,923 • Total Liabilities: $1,923 Net Assets • Allocated (for mobile services) Net Assets: $269,418 • Temporarily Restricted Net Assets: $3,500 • Total Net Assets: $272,918 * Cash in the amount of $270,000 is allocated to purchase mobile eye care and testing and equipment and van to bring on-site eye care services to underprivileged 75 Atisha Varshney <atisha@forwardcitylabs.com> Your order is confirmed 2 messages VistaPrint <no-reply@t.vistaprint.com>Fri, Apr 4, 2025 at 2:40 PM To: Atisha Varshney Order Confirmation Thanks for your order, Atisha. We’re processing it now and we will let you know when it’s on its way. Expected delivery: Friday, April 18, 2025 Check order status Order details Order number VP_F651ZRVJ Order date Friday, April 4, 2025 Speed Economy Shipping address Poonam Goyal Ainak Billing address Atisha VARSHNEY Items 76 Product Labels on Sheets Quantity: 720 Expected delivery: Fri, April 18 $139.99 Table Runners Quantity: 2 Expected delivery: Fri, April 18 $209.09 Retractable Banners Quantity: 1 Expected delivery: Fri, April 18 $164.99 Order summary Subtotal $514.07 Shipping: Economy FREE Tax $46.91 Total $560.98 Some ideas for next time: 77 Retractable Banners ► Matte Business Cards ► Table Runners ►Product Labels on Sheets ► Any images featuring your own design are visible only to you. Need help? Get in touch with our customer care team. This email is automatically generated, please do not reply. All our products and services are provided by VistaPrint, 275 Wyman St, Waltham, MA, 02451. Privacy Policy |Terms of Use |Contact & Support a CIMPRESS company Atisha Varshney <Fri, Apr 4, 2025 at 2:41 PM To: Poonam Goyal <poonam@myainak.org> [Quoted text hidden] -- ATISHA VARSHNEY, AICP Principal, Design and Development atisha@FORWARDcitylabs.com | 401.808.0281 www.forwardcitylabs.com Sponsor of Project SB9 Building Communities together 78 Santa Clara High School 3000 Benton Street Santa Clara, California 95051 Gregory Shelby 408-423-2600 Principal Dear Poonam and the AINAK Team, I want to extend my deepest gratitude for the incredible work AINAK is doing to provide vision care to our most vulnerable populations. Your commitment to ensuring access to quality eye care is truly commendable and is making a real difference in people's lives. I would also like to recognize your partnering optometrists, whose professionalism and thoroughness in conducting eye exams have been invaluable. During one visit, a student was identified with a potentially serious medical condition—something that could have led to progressive vision loss without timely medical intervention. Thanks to your coordinated efforts, that student was given the chance to not only preserve their sight, but enhance their vision with a new pair of glasses. The gratitude I feel for AINAK’s role in this is immeasurable. Your work goes far beyond vision care—it's about changing lives, one person at a time. With heartfelt thanks, Brando Gorlero, MEd, RN, CSN, PHN District Nurse Santa Clara Unified School District Sharon Freeman Markham Bertron Teresa Posas Tony Lam Vice Principal Vice Principal Vice Principal Vice Principal “We graduate lifelong learners who aspire to improve themselves and the world.” 79 80 Community Funding Report Final Audit Report 2025-07-14 Created:2025-07-14 By:Preeti Gupta (preetig@cupertino.org) Status:Signed Transaction ID: CBJCHBCAABAAm7PYLSIp8MVMUDQmEiDWTrMjyCpYIyyL "Community Funding Report" History Web Form created by Preeti Gupta (preetig@cupertino.org) 2022-06-09 - 6:26:57 PM GMT poonam goyal (communityfunding@cupertino.gov) uploaded the following supporting documents: Copy of File Attachment 1 (1) Copy of File Attachment 1 (2) Copy of File Attachment 1 (8) File Attachment 1 2025-07-14 - 11:34:15 PM GMT Web Form filled in by poonam goyal (communityfunding@cupertino.gov) 2025-07-14 - 11:34:15 PM GMT- User email address verification waived 2025-07-14 - 11:34:18 PM GMT- Agreement completed. 2025-07-14 - 11:34:18 PM GMT 81 Criteria YES NO Notes: Grant funds have been spent in the manner and for the purposes stated on the application,X service costs versus administrative costs.X served Cupertino residents X "free of charge"X AINAK Report Checklist (staff use only) 82 City of Cupertino Community Funding Grant Annual Project Report Program/Project/Event Name: A. Project Results: Provide details of the funded program/project/event. Was the program/project/event successful? Please indicate how success was measured: Description and explanation of changes, if any, made during the agreement period compared to what was stated in the application affecting the following: • Change in purpose of requested funds and services provided • Change in the allocation of funds requested in the application vs. actual expenditures • Change in admission to or participation in the event Agency/Organization Project Contact Person Title Phone E-Mail Grant Received: Rebuilding Together House Renovation Rotary Club of Cupertino House renovation Orrin Mahoney Fund development Lead 408-621-0073 orrinmahoney@comcast.net $4000 83 B. Clients Served: Please report the number of clients served as a result of this grant: Proposed in Application Actual from Event Total Number of Individuals Cupertino Residents Particular community groups served: Was the program/project/event available to the entire community/public or were there any eligibility criteria? Was there a charge or fee for the program/project/event? Yes No What outreach methods did your organization use to promote the program/project/ event? C. Budget: Please enter your proposed budget from your application, and your actual expenses accrued from this grant: Category Application Budget Actual Expenditures % of Total Admin Staff Materials/Equipment Entertainment Room/Venue Rental Professional Services (describe) Other: Other: Total Remaining Balance Do you intend to apply for Community Funding next year? Yes No If yes, how much to you intend to apply for? Low income families desiring to stay in their homes Entire community that me the low income criteria Already applied for $4000 10 10 10 5 $0 $0 0.00 $4,000 $4,000 1.00 $0 $0 0.00 $0 $0 0.00 $0 $0 0.00 $0 $0 0.00 $0 $0 0.00 1.004,000.00 4,000.00 0.00 None None None 84 Please list any additional funding received last year from other sources for this program: D. Upload Documents 1. Financial Statements 2. Supporting Receipts 3. Other Person who Prepared Form Title Phone Number Email: Signature Date Orrin Mahoney Orrin Mahoney Fund Development lead 408-621-0073 orrinmahoney@comcast.net Jul 13, 2025 85 Item 2 of 64 Show full image Print Check Number 5204 Date Posted 07/24/25 Check Amount $4,500.00 Previous Zoom Next For your security, information like account numbers, signatures, and the ability to view the backs of checks have been removed from the images. You can see full or partial fronts and backs of the images b y using the link at the top of the window. Equal Housing Lender Flip 86 Community Funding Report Final Audit Report 2025-07-13 Created:2025-07-13 By:Preeti Gupta (preetig@cupertino.org) Status:Signed Transaction ID: CBJCHBCAABAAVbPdTDSijyadz0EJvVeBgtS3eproZmAR "Community Funding Report" History Web Form created by Preeti Gupta (preetig@cupertino.org) 2022-06-09 - 6:26:57 PM GMT Orrin Mahoney (orrinmahoney@comcast.net) uploaded the following supporting documents: Copy of File Attachment 1 (1) File Attachment 1 2025-07-13 - 11:24:10 PM GMT Web Form filled in by Orrin Mahoney (orrinmahoney@comcast.net) 2025-07-13 - 11:24:10 PM GMT- IP address: User email address verification waived 2025-07-13 - 11:24:12 PM GMT- IP address: Agreement completed. 2025-07-13 - 11:24:12 PM GMT 87 Criteria YES NO Notes: Grant funds have been spent in the manner and for the purposes stated on the application,X service costs versus administrative costs.X served Cupertino residents X "free of charge"X Rotary Club of Cupertino Report Checklist (staff use only) 88 ______________________________________________________ _____________________________ ____ _________ _______________________ ___________________________ ______________________ __________ __________________ ____________________ _____________________________ ____ _________ _____________________ ___________________________________________________________________________ _________________ _______________________ ________________ __________________________ _______________________________________________________________________________________ ________________________ __________________________ _______________________ ____________________________________ ____________________________ 501(c)(3)?: Yes Year Established: No (if different than above address information) City: State: Zip: Phone: Organization President/Executive Director Name and Title: City: State: Zip: Phone: Federal Tax ID: Total Organization Budget: Total # of Board Members: Total # of staff: Total # of Volunteers: Email: Phone: COMMUNITY FUNDING GRANT APPLICATION PARKS AND RECREATION | 408-777-3120 | WWW.CUPERTINO.ORG SECTION 1: CONTACT INFORMATION Full Legal Organization Name: Website: Address: Email: Phone: Contact Name and Title: (If different) SECTION 2: NON-PROFIT INFORMATION Sponsor Name: Sponsor Address: (If your program is fiscally sponsored, enter the tax ID of your sponsoring organization) SECTION 3: ORGANIZATION INFORMATION Organization has an endowment fund? Yes No Brigid Oram, President brigid.oram@gmail.com 650-477-0144 Robert Ponce, board member robert911s@netscape.net 408-992-1102 1989 N/A 0 93-1055362 1 Cupertino Symphonic Band www.cupertinosymphonicband.org PO Box 2692 Cupertino CA 95015 408-992-1102 $15,000 8 45 89 __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ _____________ _________________________________ __________________ __________________ _____ _____________ ϒ ϒ ϒ ϒ ________ Mission Statement: Brief Description of Organization and Services Provided: SECTION 4: GRANT REQUEST 1.Program/Project/Event Name: 2. Date(s) and/or duration of program/project/event (if applicable): 3. 4. 5.What percentage of your organization’s projected income does your funding request represent? % 6.Type of Request: Program Support Event One-time project 7.Existing program/event; established in (year) New program/project/event To foster the musical talent and education of its members and provide quality musical entertainment to the community. The Cupertino Symphonic Band (CSB) provides free concerts throughout the year for Cupertino and other south bay communities. Sep 2024 - July 2025 Concert Season 15,000 6063 40 40 8 Music, Uniforms, Concert Venue Rentals, Publicity Banner, Event Signs, Programs 90 __________ _________ ____________ __________ _____________________________________ 9.Please provide a line item breakdown of how the funds will be used in the categories below. If a category is not applicable, put $0: a) Staffing cost $ (ongoing operational cost) b)Materials/Equipment $ c)Entertainment $ d)Room/Venue Rental $ e)Other Professional Services such as $ f)Other ϒ No 10.More than 75% of the requested funds will go towards direct service costs versus administrative costs? Yes 8.Describe the purpose of requested funds and the services that will be provided: 11. Explain how the request aligns to City mission and values. Describe how funds will be used to benefit or impact the Cupertino community: 12.Who will be served by this grant? a)Number of individuals total: N um_________ber of C______upert__ino residents: c)Will the program/project/event be available to the entire community/public or are there any eligibility criteria? or im_________pact the______ Cuper______tino_ comm_________unity: ____________________________________________________________ Is your event citywide or targeted to a particular neighborhood, demographic or geographic area? If targeted, describe your target audience. New sheet music, New outdoor uniforms (shirts/hats), Publicity banners, Folding event signs, Concert venue rentals, Concert programs CSB performances allow the entire community to listen and enjoy all types of live music. The concerts also allow the children in the community to see all the different wind and percussion instruments up close. This in turn may spark interest in youth to begin learning a musical instrument. CSB members, residents of Cupertino, and residents of serveral south bay cities. Everyone of all ages is invited to attend CSB concerts. Yes 0 5,103 0 960 0 0 2000 500 91 d)Will there be a charge or fee for the program/project/event (if applicable)? SECTION 6: CE RTIFICATION d)Will there be a charge or fee for the program/project/event (if applicable)? 13. Describe how you will promote/advertise your event or activity for awareness to the public. 14. How will your organization fund the program/project/event if the full requested funding amount is not awarded? If partial funding is awarded, what is the minimum funding amount needed for your program/ project/event to take place? 15. Have you received grant funding from the City of Cupertino in the past? If yes, please describe when, how much was received, and how the funds were used. No, All concerts and performances are free. Yes, a $4,000 Cupertino grant was awarded in July 2023. Thank you all for the city grant. The funds have been used to purchase much needed new sheet music, music stands, and several percussion instruments. CSB would have to reduce the number of line items purchased, and analyze which items we could still purchase using our existing savings account. For example, Eliminate the uniform upgrade, and reduce the quantity of new sheet music purchased. Publicity for all performances is announced with CSB audience email lists, social media, flyers posted at local libraries, senior centers, music stores, etc., and in all south bay community newspapers such as the Cupertino Courier,etc. P.S. CSB would like to request the help of the City of Cupertino, to post our concert dates in the Cupertino Scene magazines, City web site calendar, and the Cupertino Cable TV channel 26/99. 92 17.Describe any funding requested from other agencies/organizations in regard to this program/project/event request. Indicate whether the funding was granted, denied, or is still pending: 16.If your organization has ever received financial or in-kind support from the City of Cupertino outside of Community Funding Grants, please describe this support: CSB has been awarded an Event Reimbursement Grant from the City of Sunnyvale, for our May 2024 concert. Sunnyvale offers a reimbursement grant program of 40% of actual costs for the event. Sunnyvale has capped the May CSB Event reimbursement at $702. No. 93 Eligibility YES NO Notes: Be a 501(c)(3) non-profit organization with experienced members capable of implementing and managing the program/project/event. X community.X Funds used to purchase equipment Be awarded only once per project.X For specific needs, not ongoing, operational costs, or endowment funds.X service costs versus administrative costs.X Restrictions/Guidelines YES NO Notes: Process for the same festival X NA Admission to or participation in the event must be "free of charge"X several other South Bay cities Cupertino Symphonic Band (RETURNING) Eligibility Checklist (staff use only) 94 ______________________________________________________ _____________________________ ____ _________ _______________________ ___________________________ ______________________ __________ __________________ ____________________ _____________________________ ____ _________ _____________________ ___________________________________________________________________________ _________________ _______________________ ________________ __________________________ _______________________________________________________________________________________ ________________________ __________________________ _______________________ ____________________________________ ____________________________ 501(c)(3)?: Yes Year Established: No (if different than above address information) City: State: Zip: Phone: Organization President/Executive Director Name and Title: City: State: Zip: Phone: Federal Tax ID: Total Organization Budget: Total # of Board Members: Total # of staff: Total # of Volunteers: Email: Phone: COMMUNITY FUNDING GRANT APPLICATION PARKS AND RECREATION | 408-777-3120 | WWW.CUPERTINO.ORG SECTION 1: CONTACT INFORMATION Full Legal Organization Name: Website: Address: Email: Phone: Contact Name and Title: (If different) SECTION 2: NON-PROFIT INFORMATION Sponsor Name: Sponsor Address: (If your program is fiscally sponsored, enter the tax ID of your sponsoring organization) SECTION 3: ORGANIZATION INFORMATION Organization has an endowment fund? Yes No George Chong, President president@cupertinolittleleague.org 650-740-5566 2016 0 94-1692157 0 Cupertino Little League https://www.cupertinolittleleague.org PO Box 146 Cupertino California 95015 650-740-5566 $65,000 23 150 95 __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ _____________ _________________________________ __________________ __________________ _____ _____________ ϒ ϒ ϒ ϒ ________ Mission Statement: Brief Description of Organization and Services Provided: SECTION 4: GRANT REQUEST 1.Program/Project/Event Name: 2. Date(s) and/or duration of program/project/event (if applicable): 3. 4. 5.What percentage of your organization’s projected income does your funding request represent? % 6.Type of Request: Program Support Event One-time project 7.Existing program/event; established in (year) New program/project/event The objective of Cupertino Little League (CLL) is to bring the joy of baseball to over 120 Cupertino children aged 5 to 16. We are a non-profit, all volunteer-run organization and take pride in serving our community, including special needs kids. Cupertino Little League (CLL) was founded in 2016 following the merger of Cupertino National (founded in 1962) and Tri-Cities (1964) Little Leagues.Children play baseball during practices, games, and tournaments held primarily at Wilson Park. Cupertino Little League runs the Wilson Park Snack Shack, a beloved point of gathering for all CLL families and beyond. CLL also enables boys and girls with physical and mental challenges to enjoy the game of baseball with the CLL Challenger team. Other CLL teams support the Challenger team through a “buddy” system. We are planning for the works to be executed in the Summer of 2024 timeframe, during the offseason. $46,000 $20,000 43 71 8 Replacement of two scoreboards at Wilson Park 96 __________ _________ ____________ __________ _____________________________________ 9.Please provide a line item breakdown of how the funds will be used in the categories below. If a category is not applicable, put $0: a) Staffing cost $ (ongoing operational cost) b)Materials/Equipment $ c)Entertainment $ d)Room/Venue Rental $ e)Other Professional Services such as $ f)Other ϒ No 10.More than 75% of the requested funds will go towards direct service costs versus administrative costs? Yes 8.Describe the purpose of requested funds and the services that will be provided: 11. Explain how the request aligns to City mission and values. Describe how funds will be used to benefit or impact the Cupertino community: 12.Who will be served by this grant? a)Number of individuals total: N um_________ber of C______upert__ino residents: c)Will the program/project/event be available to the entire community/public or are there any eligibility criteria? or im_________pact the______ Cuper______tino_ comm_________unity: ____________________________________________________________ Is your event citywide or targeted to a particular neighborhood, demographic or geographic area? If targeted, describe your target audience. The funds will be used to purchase 2 new scoreboards for the City of Cupertino, which will be used at Wilson Park primarily by Cupertino Little League, but also potentially by any organization renting the fields from the City of Cupertino (such as commercial baseball camps). The scoreboards will be mounted in collaboration with Cupertino City staff, with whom we are in close contact already. The operation of the current scoreboard has become less and less safe for our volunteers. These are old (at least 15 years old) and have malfunctioned several times through the seasons which required intervention of City staff: one such malfunction related to the wired and powered scoring box resulted in a shock hazard to our kids and parents. A new scoreboard with wireless updating capabilities would resolve these types of issues. As described in the General Plan Principles, “the City has an excellent system of community and neighborhood parks that provide a place for community gathering, recreation and healthy programs.”. Cupertino Little League is a sports organization and provides to 135 kids the opportunity to practice a physical activity for a modest registration fee. We want Wilson Park with these new scoreboards to reflect the excellent infrastructure the City provides to its residents and to the Cupertino Little League community. “The City will rely heavily on partnerships and collaboration with other service providers in sharing facilities and services, and ensuring that City plans meet the community's current and future needs. This will allow the City to deliver services in a manner that is efficient and fiscally responsible.” Cupertino Little League is willing to fund a significant share of the project, which eventually benefits directly the City of Cupertino, as the owner of the fields. CLL does not foresee any additional capital costs after the scoreboards are taken into service. Moreover, the new scoreboards will be less prone to malfunction, thus freeing time for City Park staff to focus on more important matters. To be eligible to play with Cupertino Little League, a player’s parent(s) must live within Cupertino Little League boundaries (which cover most of the City of Cupertino) or attend a school located in Cupertino. For the Spring season 2024, out of the 130 players (aged 5-16 years old) who registered with CLL, 115 are Cupertino residents (100 families). We expect this ratio of resident/non-resident players to stay constant in the future. These scoreboards can also be used by any organization renting the fields with the City of Cupertino. Over the course of Spring season 2023, CLL organized more than 125 baseball games at Wilson Park: these were attended by a total of around 2,600 players and families (including 400 from Cupertino, as well as others from Santa Clara, Sunnyvale and Los Altos Little Leagues). The presence of these boards will reflect positively on the City of Cupertino for all these visitors. While CLL is the main organization to use the fields at Wilson Park (and hence these boards), they are available to rent by any organization. 0 20,000 0 0 0 0 1350 400 97 d)Will there be a charge or fee for the program/project/event (if applicable)? SECTION 6: CE RTIFICATION d)Will there be a charge or fee for the program/project/event (if applicable)? 13. Describe how you will promote/advertise your event or activity for awareness to the public. 14. How will your organization fund the program/project/event if the full requested funding amount is not awarded? If partial funding is awarded, what is the minimum funding amount needed for your program/ project/event to take place? 15. Have you received grant funding from the City of Cupertino in the past? If yes, please describe when, how much was received, and how the funds were used. No further capital expenses will be required for this project, there will be no fee for the use of the boards, besides the regular fees the city charges CLL for the use of the fields. CLL has, to the best of our knowledge, never received a grant funding from the City of Cupertino. Cupertino Little League’s board has already approved the funding of this project from its capital reserves that it had managed to accumulate in previous years. However this project will deplete that capital savings. Given the fees for renting fields have increased significantly during the past years, the league is not able to put as much into reserves as previously. Receiving a grant from the City would alleviate the financial pressure on our non-profit organization and not require us to put this back on the community families participating. If $20,000 is not an option in 2024, we would like to see that sum divided: $11,500 in 2024 and $11,500 in 2025 for this project (50% of total project costs). As we expect the boards to be installed for the opening of the Spring season 2025, we will have an inauguration ceremony as part of our traditional opening day in March 2025 and we will invite the City Council, the Parks & Recs commission, as well as City Staff. We expect 300 people to be present at that ceremony. 98 17. Describe any funding requested from other agencies/organizations in regard to this program/project/event request. Indicate whether the funding was granted, denied, or is still pending: 16. If your organization has ever received financial or in-kind support from the City of Cupertino outside of Community Funding Grants, please describe this support: No other funding source was requested for this project at this stage. N/A 99 Eligibility YES NO Notes: Be a 501(c)(3) non-profit organization with experienced members capable of implementing and managing the program/project/event. X community.X Wilson Park funds.X service costs versus administrative costs.X Restrictions/Guidelines YES NO Notes: Process for the same festival X NA Admission to or participation in the event must be "free of charge" X within League Boundaries. Boards available to rent by other organizations when not in use by CLL Cupertino Little League (NEW) Eligibility Checklist (staff use only) 100 ______________________________________________________ _____________________________ ____ _________ _______________________ ___________________________ ______________________ __________ __________________ ____________________ _____________________________ ____ _________ _____________________ ___________________________________________________________________________ _________________ _______________________ ________________ __________________________ _______________________________________________________________________________________ ________________________ __________________________ _______________________ ____________________________________ ____________________________ 501(c)(3)?: Yes Year Established: No (if different than above address information) City: State: Zip: Phone: Organization President/Executive Director Name and Title: City: State: Zip: Phone: Federal Tax ID: Total Organization Budget: Total # of Board Members: Total # of staff: Total # of Volunteers: Email: Phone: COMMUNITY FUNDING GRANT APPLICATION PARKS AND RECREATION | 408-777-3120 | WWW.CUPERTINO.ORG SECTION 1: CONTACT INFORMATION Full Legal Organization Name: Website: Address: Email: Phone: Contact Name and Title: (If different) SECTION 2: NON-PROFIT INFORMATION Sponsor Name: Sponsor Address: (If your program is fiscally sponsored, enter the tax ID of your sponsoring organization) SECTION 3: ORGANIZATION INFORMATION Organization has an endowment fund? Yes No Sujatha Venkatraman Executive Director sujathav@wvcommunityservices.org 4089566113 1973 0 94-2211685 35 West Valley Community Services www.wvcommunityservices.org 10104 Vista Drive Cupertino California 95014 4082558033 5,178,898 14 100 101 __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ _____________ _________________________________ __________________ __________________ _____ _____________ ϒ ϒ ϒ ϒ ________ Mission Statement: Brief Description of Organization and Services Provided: SECTION 4: GRANT REQUEST 1.Program/Project/Event Name: 2. Date(s) and/or duration of program/project/event (if applicable): 3. 4. 5.What percentage of your organization’s projected income does your funding request represent? % 6.Type of Request: Program Support Event One-time project 7.Existing program/event; established in (year) New program/project/event Unite the Community to Fight Hunger and Homelessness West Valley Community Services is a non-profit organization providing safety net services to low- income and homeless individuals and families in the West Valley region of Santa Clara County for more than 50 years. The mission of West Valley Community Services is to unite the community to fight hunger and homelessness. Our work is guided by the vision of a community where every person has food on the table and a roof over their head. West Valley Community Services offers clients a range of safety net services, including a free weekly grocery, affordable housing, emergency financial assistance, a mobile food market, family support, case management, and referral services. Our programs target families with children, at-risk youth, seniors, individuals, and disabled adults who are extremely low-income, living on a fixed income, homeless, or are at risk of becoming homeless. Our services are eligible based on federal poverty determinations, and we serve individuals and families living at or below 275% of the federal poverty line. For an individual, that is an annual household income of $40,095; for a family of four or less, that is an annual household income of $82,500 or less. December 7th 2024 75000 10000 13 1 8 0 Gift of Hope 102 __________ _________ ____________ __________ _____________________________________ 9.Please provide a line item breakdown of how the funds will be used in the categories below. If a category is not applicable, put $0: a) Staffing cost $ (ongoing operational cost) b)Materials/Equipment $ c)Entertainment $ d)Room/Venue Rental $ e)Other Professional Services such as $ f)Other ϒ No 10.More than 75% of the requested funds will go towards direct service costs versus administrative costs? Yes 8.Describe the purpose of requested funds and the services that will be provided: 11. Explain how the request aligns to City mission and values. Describe how funds will be used to benefit or impact the Cupertino community: 12.Who will be served by this grant? a)Number of individuals total: N um_________ber of C______upert__ino residents: c)Will the program/project/event be available to the entire community/public or are there any eligibility criteria? or im_________pact the______ Cuper______tino_ comm_________unity: ____________________________________________________________ Is your event citywide or targeted to a particular neighborhood, demographic or geographic area? If targeted, describe your target audience. The December holidays are challenging for many people, as the stress of shopping, cooking, and family get-togethers make for a busy and often draining six weeks. For families living in poverty, however, the holiday season is particularly stressful. Homeless and low-income families cannot a?ord to purchase gifts - even necessary items such as seasonally appropriate clothing - and often cannot take the time or pay the travel costs to celebrate the holidays with family. This is particularly di?cult for children, who do not understand why they cannot celebrate seasonal holidays like their friends and neighbors do. For the last two years, increased cost of living, rent increases, income levels stagnant, and job losses have impacted the low-income and minority communities and added another layer of intense stress and anxiety on households already struggling to survive. As a result, the holiday season adds even more stress to the lives of homeless and low-income families. Researchers have found that the stress associated with living in poverty affects all members of a household, and extreme levels of stress can have long-term negative impacts on young people growing up in low-income households. According to the American Psychological Association, poverty-induced stress can cause permanent changes to developing brains that negatively impact "children's working memory, problem-solving, and other executive function skills." (Farah) The Gift of Hope program provides gifts and food to homeless and low-income families in our service area during the December holiday season. Gifts include traditional items, such as toys and small household appliances, and seasonally appropriate clothing items that families cannot afford, such as jackets, gloves, hats, warm socks, and blankets. In addition to providing much-needed items to families struggling financially, it relieves the stress caused by the pressure to engage in holiday spending that low-income families cannot afford. The Gift of Hope program also allows families living in poverty in Cupertino to preserve household assets that would have been spent on holiday gifts so that they can be spent on critical household needs such as rent, utilities, and food. In summary, the vision of the general plan emphasizes creating a balanced and vibrant community that is inclusive, safe, and healthy. WVCS and our programs ensure we are helping build an inclusive community for all ages, income groups, and minorities. This program will serve low-income households whose annual income is at or below 275% of federal poverty. For an individual, that is an annual household income of $40,095; for a family of four or less, that is an annual household income of $82,500 or less. The program is available to the entire community if they meet the income eligibility criteria. 0 0 0 0 0 Direct Program Cost 10000 350 100 103 d)Will there be a charge or fee for the program/project/event (if applicable)? SECTION 6: CE RTIFICATION d)Will there be a charge or fee for the program/project/event (if applicable)? 13. Describe how you will promote/advertise your event or activity for awareness to the public. 14. How will your organization fund the program/project/event if the full requested funding amount is not awarded? If partial funding is awarded, what is the minimum funding amount needed for your program/ project/event to take place? 15. Have you received grant funding from the City of Cupertino in the past? If yes, please describe when, how much was received, and how the funds were used. There is no fee for this program. We received funds for Gift of Hope in the amount of 10000. A unique program like Gift of Hope is solely a fundraising program. We seek support from local service organizations like Rotary clubs, Girl Scouts, etc., and reach out to our broad donor base. WVCS will promote this program through our agency newsletter, flyers, social media, and other channels such as Nextdoor. 104 17. Describe any funding requested from other agencies/organizations in regard to this program/project/event request. Indicate whether the funding was granted, denied, or is still pending: 16. If your organization has ever received financial or in-kind support from the City of Cupertino outside of Community Funding Grants, please describe this support: All these funds are still pending. We receive funds from Rotary clubs, foundations, and individual donors. The funds we get from the City of Cupertino help us to meet the needs of Cupertino's low-income households. 105 Eligibility YES NO Notes: Be a 501(c)(3) non-profit organization with experienced members capable of implementing and managing the program/project/event. X community.X Program funds.X service costs versus administrative costs.X Restrictions/Guidelines YES NO Notes: Process for the same festival X NA Admission to or participation in the event must be "free of charge"X Free for low income households West Valley Community Services (RETURNING) Eligibility Checklist (staff use only) 106 ______________________________________________________ _____________________________ ____ _________ _______________________ ___________________________ ______________________ __________ __________________ ____________________ _____________________________ ____ _________ _____________________ ___________________________________________________________________________ _________________ _______________________ ________________ __________________________ _______________________________________________________________________________________ ________________________ __________________________ _______________________ ____________________________________ ____________________________ 501(c)(3)?: Yes Year Established: No (if different than above address information) City: State: Zip: Phone: Organization President/Executive Director Name and Title: City: State: Zip: Phone: Federal Tax ID: Total Organization Budget: Total # of Board Members: Total # of staff: Total # of Volunteers: Email: Phone: COMMUNITY FUNDING GRANT APPLICATION PARKS AND RECREATION | 408-777-3120 | WWW.CUPERTINO.ORG SECTION 1: CONTACT INFORMATION Full Legal Organization Name: Website: Address: Email: Phone: Contact Name and Title: (If different) SECTION 2: NON-PROFIT INFORMATION Sponsor Name: Sponsor Address: (If your program is fiscally sponsored, enter the tax ID of your sponsoring organization) SECTION 3: ORGANIZATION INFORMATION Organization has an endowment fund? Yes No Queen Lee Foo, President of the Board qfoo@yahoo.com 408-828-7879 2017 0 82-2741857 30 Queen Lee Foo https://www.stemboost.org/ 10170 Santa Clara Ave Cupertino CA 95014 408-828-7879 48,000.00 3 30 107 __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ _____________ _________________________________ __________________ __________________ _____ _____________ ϒ ϒ ϒ ϒ ________ Mission Statement: Brief Description of Organization and Services Provided: SECTION 4: GRANT REQUEST 1.Program/Project/Event Name: 2. Date(s) and/or duration of program/project/event (if applicable): 3. 4. 5.What percentage of your organization’s projected income does your funding request represent? % 6.Type of Request: Program Support Event One-time project 7.Existing program/event; established in (year) New program/project/event STEMBoost, a 501(c)(3) non-profit organization, was founded in 2017 by a team of enthusiastic high school students who shared a deep passion for STEM. Our primary objective is to offer elementary and middle school students invaluable opportunities in the realm of STEM education. Through active involvement in diverse STEM activities, we strive to cultivate their comprehension of related disciplines and ignite their aspirations to pursue STEM careers. In line with our commitment to Science Olympiad initiatives, we actively organize Science Olympiad Invitationals and serve as proctors for Science Olympiad events. Moreover, we have conducted numerous workshops on a wide array of STEM topics, further bolstering our dedication to fostering knowledge and curiosity in these fields. In 2022, STEMBoost established a Community and International Relations department with the aim of broadening our reach beyond Silicon Valley. By doing so, we are able to further our dedication to engaging historically underserved groups within our local community, as well as communities worldwide. Provide STEM workshops in person and online Mentor Kennedy Science Olympiad teams Mentor STEM projects Jun 1 - Sept 10 5000.00 4000.00 80 10 8 8 2023 8 Elementary Science Olympiad summer workshops 108 __________ _________ ____________ __________ _____________________________________ 9.Please provide a line item breakdown of how the funds will be used in the categories below. If a category is not applicable, put $0: a) Staffing cost $ (ongoing operational cost) b)Materials/Equipment $ c)Entertainment $ d)Room/Venue Rental $ e)Other Professional Services such as $ f)Other ϒ No 10.More than 75% of the requested funds will go towards direct service costs versus administrative costs? Yes 8.Describe the purpose of requested funds and the services that will be provided: 11. Explain how the request aligns to City mission and values. Describe how funds will be used to benefit or impact the Cupertino community: 12.Who will be served by this grant? a)Number of individuals total: N um_________ber of C______upert__ino residents: c)Will the program/project/event be available to the entire community/public or are there any eligibility criteria? or im_________pact the______ Cuper______tino_ comm_________unity: ____________________________________________________________ Is your event citywide or targeted to a particular neighborhood, demographic or geographic area? If targeted, describe your target audience. The requested fund will support a series of in-person summer workshops offered from June to September in 2024. The majority of the fund will be used to pay facility rental. Additional expenses include materials such as building event materials, handouts, small prizes, snacks, and drinks for the volunteers. The topics of the workshops will cover physics, chemistry, biology, math, computer science, earth science, and engineering. In addition, the depth of knowledge the workshops cover will vary depending on the topics so that both beginner and advanced students can find subjects that interest them. For example, while Fundamentals of Physics will explore kinematics in 1 and 2 dimensions, along with force and other common topics, Rotation and Stellar Collapse will focus on the investigation of stellar collapse using the principles of rotational physics. As described above, each workshop will span 1-4 weeks with one or multiple 60-90 minute sessions, and the syllabus and instructor’s background will be provided before registration to help students select the right workshop that fits their interests. Our proposed program aligns with the City's mission and values perfectly, which is to provide exceptional service, encourage all members of the community to take responsibility for one another, and support the values of education, innovation, and collaboration. Additionally, our workshops are open to all Cupertino residents no matter their income level. As a result, this will also help low-income students gain STEM learning and education to reduce the gap between them and their more affluent peers. Our program not only enhances the exposure of elementary school students to STEM but also helps them build a unique interest in STEM-related topics. In addition, by offering these workshops in the summer, we can effectively prevent summer learning loss. The new skills and knowledge acquired will reinforce the confidence of the students and help them thrive in the coming school year. We will serve all citywide schools, all Cupertino residents who are of grades 2nd-5th. It will be available to all Cupertino residents who are in grades 2nd-5th. 0 2400.00 0 2400.00 0 snacks, drinks 200 100 100 109 d)Will there be a charge or fee for the program/project/event (if applicable)? SECTION 6: CE RTIFICATION d)Will there be a charge or fee for the program/project/event (if applicable)? 13. Describe how you will promote/advertise your event or activity for awareness to the public. 14. How will your organization fund the program/project/event if the full requested funding amount is not awarded? If partial funding is awarded, what is the minimum funding amount needed for your program/ project/event to take place? 15. Have you received grant funding from the City of Cupertino in the past? If yes, please describe when, how much was received, and how the funds were used. no Yes, $4000 in 2023. when: 2023 how much: $4000.00 funds were used to pay for facility rental and buying material to run several workshops. We will reduce the number of days the workshops are offered. If partial funding is awarded, we will raise the funds by selling boba and snacks, and by raising funds from parent donations. The minimum funding amount needed is $3000.00 We will promote via websites, libraries, and social media of parents in the Cupertino schools, handing out fliers outside the Cupertino schools, and emailing the principals. 110 17. Describe any funding requested from other agencies/organizations in regard to this program/project/event request. Indicate whether the funding was granted, denied, or is still pending: 16. If your organization has ever received financial or in-kind support from the City of Cupertino outside of Community Funding Grants, please describe this support: No. No. 111 Eligibility YES NO Notes: Be a 501(c)(3) non-profit organization with experienced members capable of implementing and managing the program/project/event. X community.X facility rental fees and workshop materials funds.X service costs versus administrative costs.X Restrictions/Guidelines YES NO Notes: Process for the same festival X NA Admission to or participation in the event must be "free of charge"X Available to all Cupertino residents grades 2nd-5th STEMBoost (RETURNING) Eligibility Checklist (staff use only) 112 ______________________________________________________ _____________________________ ____ _________ _______________________ ___________________________ ______________________ __________ __________________ ____________________ _____________________________ ____ _________ _____________________ ___________________________________________________________________________ _________________ _______________________ ________________ __________________________ _______________________________________________________________________________________ ________________________ __________________________ _______________________ ____________________________________ ____________________________ 501(c)(3)?: Yes Year Established: No (if different than above address information) City: State: Zip: Phone: Organization President/Executive Director Name and Title: City: State: Zip: Phone: Federal Tax ID: Total Organization Budget: Total # of Board Members: Total # of staff: Total # of Volunteers: Email: Phone: COMMUNITY FUNDING GRANT APPLICATION PARKS AND RECREATION | 408-777-3120 | WWW.CUPERTINO.ORG SECTION 1: CONTACT INFORMATION Full Legal Organization Name: Website: Address: Email: Phone: Contact Name and Title: (If different) SECTION 2: NON-PROFIT INFORMATION Sponsor Name: Sponsor Address: (If your program is fiscally sponsored, enter the tax ID of your sponsoring organization) SECTION 3: ORGANIZATION INFORMATION Organization has an endowment fund? Yes No Poonam Goyal Founder CEO poonam@myainak.org 4086215419 Poonam Goyal Founder/ CEO poonam@myainak.org 4086215419 2015 AINAK 10080 N Wolfe Rd SW3 200, CUPERTINO CA 95014 4086215419 81-0860783 0 AINAK www.myainak.org 10080 N Wolfe Rd SW3 200 CUPERTINO CA 95014 4086215419 $100000 4 20 113 __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ _____________ _________________________________ __________________ __________________ _____ _____________ ϒ ϒ ϒ ϒ ________ Mission Statement: Brief Description of Organization and Services Provided: SECTION 4: GRANT REQUEST 1.Program/Project/Event Name: 2. Date(s) and/or duration of program/project/event (if applicable): 3. 4. 5.What percentage of your organization’s projected income does your funding request represent? % 6.Type of Request: Program Support Event One-time project 7.Existing program/event; established in (year) New program/project/event No child should be left behind in the classroom due to the inability of a parent or guardian to afford proper eye-care. A 20/20 vision can help a child succeed in school and gain the confidence to thrive in life. Empowering the underprivileged to achieve 20/20 vision free of cost. Ainak is a nonprofit organization based in the Silicon Valley, California, dedicated to improving vision and well-being of school children in under-resourced and underserved communities in California. Our primary mission is to provide free eye exams and prescription eyeglasses to those who may not have access to proper eye care. Established with the belief that 20/20 vision can significantly impact a child's academic success and overall confidence, Ainak collaborates with local schools and nonprofits to extend our reach and make a meaningful difference in the lives of individuals facing vision challenges. Through our services, we aim to empower communities by enhancing vision health and fostering opportunities for success in education and life. The need for accessible vision care is indeed significant, as highlighted by the concerning statistics. According to the CDC, a staggering 62 million Americans lack access to vision care. Last fall, over 300,000 school children in California returned to the classroom with vision impairment. Compounding this, 1 in 4 preschool-aged children grappled with undiagnosed or untreated vision issues. Recognizing and addressing these concerns early on is pivotal to a child's overall well-being and future success. Timely detection and treatment of vision problems can be transformative, opening doors for children to excel in various profession such aa teachers, mechanics, truck drivers, nurses, doctors and even astronauts. Visit to the optometrist also helps in the timely diagnosis of various other health issues like glaucoma, eye infections, high blood pressure, etc. Ainak is committed to bridging this gap, providing free eye exams and eyeglasses to empower individuals and ensure that vision challenges do not hinder the pursuit of their dreams. July 1 2024 to June 2025 $100000 10,000.00 10 25 8 2018 AINAK 114 __________ _________ ____________ __________ _____________________________________ 9.Please provide a line item breakdown of how the funds will be used in the categories below. If a category is not applicable, put $0: a) Staffing cost $ (ongoing operational cost) b)Materials/Equipment $ c)Entertainment $ d)Room/Venue Rental $ e)Other Professional Services such as $ f)Other ϒ No 10.More than 75% of the requested funds will go towards direct service costs versus administrative costs? Yes 8.Describe the purpose of requested funds and the services that will be provided: 11. Explain how the request aligns to City mission and values. Describe how funds will be used to benefit or impact the Cupertino community: 12.Who will be served by this grant? a)Number of individuals total: N um_________ber of C______upert__ino residents: c)Will the program/project/event be available to the entire community/public or are there any eligibility criteria? or im_________pact the______ Cuper______tino_ comm_________unity: ____________________________________________________________ Is your event citywide or targeted to a particular neighborhood, demographic or geographic area? If targeted, describe your target audience. Awarded grant will be used to provide free eye exams and prescription eyeglasses to under- resourced school children and clients referred by partner nonprofits. Our specific request is for a donation of $10,000, is intended to benefit 100 children and adults within the City of Cupertino and Cupertino Unified School District. Of this amount, approximately $9000.00 will be used towards eye care and eyeglasses and remaining funds towards educational/ marketing materials. Your donation of $10,000.00 will help us in providing eye care to about 100 children and adults in and around the City of Cupertino and Cupertino Unified School District. Your donation of $10,000.00 will help us in providing eye care to about 100 children and adults from underserved communities in and around the City of Cupertino and Cupertino Unified School District. Ainak's initiative targets community members with an annual income below $50,000.00 who do not have vision insurance. This ensures that the program is reaching those who may face financial barriers to accessing vision care. Additionally, our collaboration with Cupertino Unified School District, local nonprofits, West Valley Community Services, and participation in school events demonstrates a community-focused approach to addressing vision needs of the underserved residents of the City of Cupertino. 0 1000 0 0 N/A 0 N/A 0 500 100 115 d)Will there be a charge or fee for the program/project/event (if applicable)? SECTION 6: CE RTIFICATION d)Will there be a charge or fee for the program/project/event (if applicable)? 13. Describe how you will promote/advertise your event or activity for awareness to the public. 14. How will your organization fund the program/project/event if the full requested funding amount is not awarded? If partial funding is awarded, what is the minimum funding amount needed for your program/ project/event to take place? 15. Have you received grant funding from the City of Cupertino in the past? If yes, please describe when, how much was received, and how the funds were used. There is no charge or fee for the program, and Ainak bears the full cost of basic eye exams, frames, and prescription lenses. Ainak makes payment directly to the service provider. Our commitment to providing CDC-approved eyeglasses for children under 13 years of age further ensures that the initiative covers essential aspects of vision care. The inclusion of retina imaging, if requested by the doctor, shows our comprehensive approach to addressing vision needs. This fee-free model reflects a significant contribution to the community, particularly for those facing financial barriers to accessing vision care. Ainak received a grant from the City of Cupertino in 2023. The allocation of $2500.00 for providing eye exams and prescription eyeglasses to under-resourced children and members of local underprivileged communities reflects a continued commitment to addressing vision care needs in the community. We received a first time grant from City Of Cupertino in the amount of $2500.00 for the year Starting July 1, 2023 to June 2024. From July to December 18 individuals received Ainak eyeglasses at the cost of $1439.10. Our CPA will be preparing tax returns fo Ainak continues to raise funds through grants, donations from family and friends, corporations, who align with the mission of providing vision care to under-resourced individuals. Partnerships and Collaborations: Ainak has partnership with eye-care foundation which provides vouchers for underserved children's vision care. We negotiate pricing with individual Optical Stores. Volunteer Support: Ainak utilizes volunteer services to help with administrative tasks, event organization, or outreach efforts. Social Media Campaigns: We leverage platforms like Facebook and LinkedIn to share information about our initiative. Create engaging posts, share success stories, and use relevant hashtags to reach a broader audience. Collaborate with Local Media: Reach out to local newspapers, radio stations, and community newsletters to feature your initiative. Press releases, interviews, and articles can help generate interest and coverage. Community Partnerships: Strengthen your collaboration with local organizations, schools, and community centers. They can help spread the word to their networks, increasing the reach of your message. Flyer Distribution: Create visually appealing flyers with essential details about the event and distribute them strategically in community spaces, schools, and local businesses. Website and Online Presence: Ensure that our organization's website provides comprehensive information about the event. Optimize it for search engines and consider online advertising to increase visibility. Email Newsletters: Regularly update your organization's email subscribers about the upcoming event. Include compelling stories, testimonials, and details on how people can participate or benefit. Word of Mouth: Encourage participants, volunteers, and beneficiaries to share their experiences and spread the word among their friends, family, and social circles. Event Calendars: List your event on local community event calendars both online and offline to reach a broader audience. 116 17. Describe any funding requested from other agencies/organizations in regard to this program/project/event request. Indicate whether the funding was granted, denied, or is still pending: 16. If your organization has ever received financial or in-kind support from the City of Cupertino outside of Community Funding Grants, please describe this support: Last year we submitted grant request to the following organizations and all were granted: Zion Endowment Distribution Committee City of Cupertino Star One Credit Union N/A 117 ______________________________________________________ _____________________________ ____ _________ _______________________ ___________________________ ______________________ __________ __________________ ____________________ _____________________________ ____ _________ _____________________ ___________________________________________________________________________ _________________ _______________________ ________________ __________________________ _______________________________________________________________________________________ ________________________ __________________________ _______________________ ____________________________________ ____________________________ 501(c)(3)?: Yes Year Established: No (if different than above address information) City: State: Zip: Phone: Organization President/Executive Director Name and Title: City: State: Zip: Phone: Federal Tax ID: Total Organization Budget: Total # of Board Members: Total # of staff: Total # of Volunteers: Email: Phone: COMMUNITY FUNDING GRANT APPLICATION PARKS AND RECREATION | 408-777-3120 | WWW.CUPERTINO.ORG SECTION 1: CONTACT INFORMATION Full Legal Organization Name: Website: Address: Email: Phone: Contact Name and Title: (If different) SECTION 2: NON-PROFIT INFORMATION Sponsor Name: Sponsor Address: (If your program is fiscally sponsored, enter the tax ID of your sponsoring organization) SECTION 3: ORGANIZATION INFORMATION Organization has an endowment fund? Yes No Alysa Sakkas asakkas2011@gmail.com (408) 772-5550 Orrin Mahoney, Fund Development Lead orrinmahoney@comcast.net 4086210073 0 Cupertino Rotary Endowment Foundation PO Box 1101 Cupertino CA 95015 77-0288042 0 Rotary Club of Cupertino www.cupertinorotary.org PO Box 237 Cupertino CA 95014 408-658-0077 $200,000 14 210 118 __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ _____________ _________________________________ __________________ __________________ _____ _____________ ϒ ϒ ϒ ϒ ________ Mission Statement: Brief Description of Organization and Services Provided: SECTION 4: GRANT REQUEST 1.Program/Project/Event Name: 2. Date(s) and/or duration of program/project/event (if applicable): 3. 4. 5.What percentage of your organization’s projected income does your funding request represent? % 6.Type of Request: Program Support Event One-time project 7.Existing program/event; established in (year) New program/project/event Rotary International Mission Statement-“Together, we see a world where people unite and take action to create lasting change — across the globe, in our communities, and in ourselves.” Cupertino Rotary is the local arm of Rotary International, the world's largest service organization. We provide charitable projects and services in the local area including services for seniors, youth, and other needy members of the community. We have 210 members representing a broad cross section of local business, professional, government, and community leaders. Cupertino Rotary focuses on hands-on projects that connect us directly to with those in need. Our members volunteer over 12,000 hours yearly working to make our community a better place Two times per year, Spring and Fall $4,000 $4,000 100 4 8 Rebuilding Together House Renovations 119 __________ _________ ____________ __________ _____________________________________ 9.Please provide a line item breakdown of how the funds will be used in the categories below. If a category is not applicable, put $0: a) Staffing cost $ (ongoing operational cost) b)Materials/Equipment $ c)Entertainment $ d)Room/Venue Rental $ e)Other Professional Services such as $ f)Other ϒ No 10.More than 75% of the requested funds will go towards direct service costs versus administrative costs? Yes 8.Describe the purpose of requested funds and the services that will be provided: 11. Explain how the request aligns to City mission and values. Describe how funds will be used to benefit or impact the Cupertino community: 12.Who will be served by this grant? a)Number of individuals total: N um_________ber of C______upert__ino residents: c)Will the program/project/event be available to the entire community/public or are there any eligibility criteria? or im_________pact the______ Cuper______tino_ comm_________unity: ____________________________________________________________ Is your event citywide or targeted to a particular neighborhood, demographic or geographic area? If targeted, describe your target audience. Rebuilding Together works to preserve affordable housing and non-profit community facilities throughout the City of Cupertino. House by house, and block by block, they are helping to keep people in their homes, revitalize low income neighborhoods and maintaining our city’s diverse character by providing free building repair, modification, clean-up, and renovation work to community members. The requested funds will allow Cupertino Rotary to partner with Rebuilding Together to refurbish two houses or non-profit facilities. The funds will be used for supplies, etc. and will be augmented by up to 70 volunteers each providing hours of hands-on service. The purpose of the Funds was already covered above. They match the following General Plan Principles Chapter 3: Land Use and Community Character Element Chapter 4: Housing Element Chapter 6: Environmental Resources and Sustainability Element Chapter 7: Health and Safety Element The homes are selected Citywide Rebuilding Together has a selection process to identify needy residents 0 4000 0 0 0 0 0 0 10 10 120 d)Will there be a charge or fee for the program/project/event (if applicable)? SECTION 6: CE RTIFICATION d)Will there be a charge or fee for the program/project/event (if applicable)? 13. Describe how you will promote/advertise your event or activity for awareness to the public. 14. How will your organization fund the program/project/event if the full requested funding amount is not awarded? If partial funding is awarded, what is the minimum funding amount needed for your program/ project/event to take place? 15. Have you received grant funding from the City of Cupertino in the past? If yes, please describe when, how much was received, and how the funds were used. The home renovations are done free of charge. Yes, We historically received funding for our Fall Festival, but not since 2021. We are not sure that we can do this year's Rebuilding Together program without the City's support. We will do press releases to notify the public and also have an extensive Social Media plan. 121 17. Describe any funding requested from other agencies/organizations in regard to this program/project/event request. Indicate whether the funding was granted, denied, or is still pending: 16. If your organization has ever received financial or in-kind support from the City of Cupertino outside of Community Funding Grants, please describe this support: No other funding requested for this program Fee waivers for the Fall Festival 122 Eligibility YES NO Notes: Be a 501(c)(3) non-profit organization with experienced members capable of implementing and managing the program/project/event. X community.X refurbish two houses or non-profit facilities in Cupertino funds.X service costs versus administrative costs.X Restrictions/Guidelines YES NO Notes: Process for the same festival X NA Admission to or participation in the event must be "free of charge"X residents in need Rotary Club (RETURNING) Eligibility Checklist (staff use only) 123 CITY OF CUPERTINO Agenda Item 25-14258 Agenda Date: 9/4/2025 Agenda #: 4. Subject: Commissioner Discussion on Non-Native Plants on Park Property Maintained by the City Discuss non-native plants on park property maintained by the City as a Commission and provide recommendations. CITY OF CUPERTINO Printed on 8/28/2025Page 1 of 1 powered by Legistar™124