23-002 Tanko Lighting_Service Order No. 4 dated 6-30-25 - 2025-540 CITY OF CUPERTINO
MASTER AGREEMENT CONSULTANT SERVICES
SERVICE ORDER NO. 4
MASTER AGREEMENT NO#:M.A. Date:
Maximum Compensation: June 30, 2026
Consultant:Firm Name:
Address:
Contact: Phone:
Email:Jason@tankolighting.com
Project Name:LED Streetlight Transition
X
City Project Management
Managing Department: Public Works Project Manager: Susan Michael for Jo Anne Johnson
Fiscal/Budget :
Amount
$336,172
$178,667
$0
$123,642
$33,863
P.O. # TBD
Project #: ST 058.02.02 Date:
Approvals:
Consultant:Date:
CIP Manager:Date:
Appropriation Certification: I hereby certify that an unexpended appropriation is available in the above fund
for the above contract as estimated and that fund are available as of this date of signature
Management Analyst
Total Previously Encumbered to Date:
Minus Liquidated to Date
Encumbrance this Service Order:
Balance:
S.O. Accʹt No.: 420‐99‐258‐900‐905
Jason Tanko 415‐254‐7579
Project Description: Design and CM services for LED streetlight transition
See attached Scope of Services Task 1.01 through 1.05
Master Agreement Maximum Compensation:
2023‐07 January 1, 2023
$336,172.00 M.A. End Date:
Tanko Streetlighting, Inc.
220 Bayshore Blvd., San Francisco, CA 94124
Tanko Streetlighting Master Agreement Page 1 of 1 Service Order No.
Date:City Finance:
06/27/2025
06/28/2025
06/30/2025
Page 1 of 5
Service Order No. 3 to Master Service Agreement Consultant Services – City of Cupertino & Tanko Streetlighting, Inc.
Construction Management – Scope of Services
Task 1.0: LED Conversion Phase
Task 1.01: Community Outreach and Notification
CONSULTANT shall coordinate with the CITY’s media office to help develop a community outreach and
notification plan prior to the commencement of any project activities. The plan will ensure project
awareness and minimize public disturbance. CONSULTANT shall develop the message and provide the
planned installation schedule to the CITY’s media staff for distribution through the CITY’s existing media
outlets (press releases, website, etc.).
Deliverables:
•Project Messaging and Schedule: Specific language, draft press release, and timelines related to
installation to assist with notifying community members of the project.
Pricing – Task 1.01: Community Outreach and Notification
Position Hourly Rate Estimated Hours Extended Price
Principal $250 10 $2,500
Project Manager $188 32 $6,016
Data Analyst $156 12 $1,872
Total Not to Exceed Price: $10,388
Task 1.02: Logistics Management
CONSULTANT shall:
•Ensure the selected installation contractor stages the receipt of fixture shipments for installation in a
manner that ensures the secured storage of materials.
•Provide the CITY with a schedule of anticipated shipping dates for materials once the materials order
is placed.
•Develop an installation plan that minimizes inconvenience to the CITY and includes ordering
schedules, traffic control plans, waste disposal and recycling procedures (that comply with all
applicable State and Federal laws), and installation and commissioning schedules as required to the
CITY.
•Facilitate a pre-construction Kick-Off meeting with CITY staff and the installation contractor to review
the traffic control plans, work safety, permitting requirements public safety and waste material
handling procedures and requirements prior to the start of installation.
•Coordinate and participate in regularly scheduled progress meetings with CITY staff.
Deliverable:
•Logistics Management Details: Ordering, traffic control plans, required permits, disposal strategy,
pre-construction meeting, ongoing meetings, installation and commissioning schedules.
Exhibit A2 - C2
Page 2 of 5
Service Order No. 3 to Master Service Agreement Consultant Services – City of Cupertino & Tanko Streetlighting, Inc.
Pricing – Task 1.02: Logistics Management
Principal $250 21 $5,250
Project Manager $188 104 $19,552
Data Analyst $156 67 $10,452
Task 1.03: Installation Management
CONSULTANT shall:
•Develop installation maps and provide installers and relevant CITY staff for accurate project tracking.
•Ensure that any poles missing pole tags are updated with pole tags consistent with CITY’s existing
system.
•Ensure that installers are equipped with handheld devices and train them in collecting relevant data
on both the HPS fixtures being removed, as well as the LED fixtures being installed.
•Track each crew’s daily progress via time-stamped data on every fixture location.
•Provide immediate instruction to crews on any course corrections necessary.
Deliverable:
•Installation Maps: Maps with locations and fixture information used to dispatch installation crews
and allow CITY staff to track installation routes.
•Weekly Installation Report: A detailed listing of the locations completed during the installation
phase, along with maps corresponding to locations.
Pricing – Task 1.03: Installation Management
Principal $250 10 $2,500
Project Manager $188 109 $20,492
Data Analyst $156 173 $26,988
Task 1.04: Commissioning Coordination
CONSULTANT shall ensure that the installers perform final inspection on all fixtures, correct any “punch
list” items, test lights to ensure that they work, and identify locations where repair needs CITY assistance.
CONSULTANT shall provide a complete commissioning report outlining any errors and actions taken to
correct errors.
Deliverable:
•Commissioning Report: Detailed analysis of final installation verification and testing, including
an outline of any errors and actions taken to correct errors.
Page 3 of 5
Service Order No. 3 to Master Service Agreement Consultant Services – City of Cupertino & Tanko Streetlighting, Inc.
Pricing – Task 1.04: Commissioning Coordination
Principal $250 8 $2,000
Project Manager $188 45 $8,460
Data Analyst $156 39 $6,084
Task 1.05: Rebate and Tariff Change Coordination
CONSULTANT shall:
•Research any available rebate programs and facilitate all necessary tasks to ensure that the CITY
receives the rebates and billing changes for which it is eligible.
•Prepare all necessary and required documentation for the rebates and submit these to the
appropriate departments within the agency.
•Follow up with the agency to confirm the materials have been received and are in process.
•Assist the CITY with responses to any utility/agency questions regarding the submitted applications
for rebates.
•Coordinate with the utility on changing tariffs to the newly-installed LED fixture rates by preparing the
necessary documentation, submitting it to the utility, confirming the materials have been received,
and obtaining the timing for the modification to be processed.
•If known, provide the contact information for the appropriate party addressing any rate changes for
the CITY.
•Assist the CITY with responses to any utility questions regarding the submitted applications for tariff
changes.
Deliverable:
•Rebate and Tariff Change Documentation: A compilation of copies of paperwork submitted and
processed with the utility regarding rebate applications and tariff changes.
Pricing – Task 1.05: Rebate and Tariff Change Documentation
Principal $250 0 $0
Project Manager $188 32 $6,016
Data Analyst $156 35 $5,460
Task 1.06: Final Reporting
CONSULTANT shall coordinate all final reporting and data requirements to ensure that the CITY considers
the project is compliant and complete. This includes finalizing the GIS layer with design and construction
data and updating the analysis of gross cost, savings, incentives, net cost, and payback of finalized design,
including any operation and maintenance of costs and savings. Additionally, CONSULTANT shall provide
contacts and the process whereby the CITY can obtain warranty support with the manufacturer(s) should
it be necessary.
Page 4 of 5
Service Order No. 3 to Master Service Agreement Consultant Services – City of Cupertino & Tanko Streetlighting, Inc.
Deliverable:
•Final Reporting Documentation: Final requirements necessary to process the available rebates
and tariff changes with the CITY, as well as post-construction electronic GIS records for all newly-
installed streetlights in the CITY, including all wattages, badge numbers, locations, and other
associate attributes, and environmental disposal documentation.
Pricing – Task 1.06: Final Reporting
Principal $250 10 $2,500
Project Manager $188 69 $12,972
Data Analyst $156 70 $10,920
OPTIONAL – Task 1.07: Remedy of Miss-Billings
Based on the results of the Data Reconciliation Report, CONSULTANT shall provide additional assistance
reconciling the streetlight billing discrepancies with the utility to credit the CITY for any miss-billings.
Deliverable:
•Miss-Billing Documentation: Submission of required documentation to utility to remedy any
streetlight mis-billings. Follow up meeting and coordination with CITY and utility as needed.
Pricing – Task 1.07: Remedy of Miss-Billings
Principal $250 0 $0
Project Manager $188 12 $2,256
Data Analyst $156 16 $2,496
OPTIONAL – Task 1.08: Custom Design for Decorative Fixtures
Any decorative fixture beyond the standard design process (defined as any non-cobra head fixture where
the design can be determined through the audit process or has already been designed) will require a
custom LED replacement design, provided on a per custom design created (not on a per fixture basis).
CONSULTANT shall design the custom LED retrofit (note this shall be one custom design for an estimated
twenty (20) shoebox fixtures), dispatch of a contractor to measure the fixture, design of a custom insert,
coordination with a metal fabricator to create a sample, etc. Should the CITY opt for this Task, it will be
performed prior to Task 1.03 – Installation Management.
Deliverable:
•Custom Retrofit Fixture: A custom designed LED retrofit that preserves the aesthetics of the
existing shoebox fixture while providing the improved light quality and energy saving benefits.
Page 5 of 5
Service Order No. 3 to Master Service Agreement Consultant Services – City of Cupertino & Tanko Streetlighting, Inc.
Pricing – OPTIONAL Task 1.08: Custom Design for Decorative Fixtures
Principal $250 4 $1,000
Project Manager $188 6 $1,128
Data Analyst $156 0 $0
Summary of Services
Task 1.01: Community Outreach and Notification $10,388
Task 1.02: Logistics Management $35,254
Task 1.03: Installation Management $49,980
Task 1.04: Commissioning Coordination $16,544
Task 1.05: Rebate and Tariff Change Coordination $11,476
Task 1.06: Final Reporting $26,392
OPTIONAL Task 1.07: Remedy of Miss-Billings $4,752
OPTIONAL Task 1.08: Custom Design for Decorative Fixtures $2,128
SO No 4_Tanko Lighting
Final Audit Report 2025-06-30
Created:2025-06-28
By:Jindy Gonzalez (jindyg@cupertino.org)
Status:Signed
Transaction ID:CBJCHBCAABAANpT08VX3SddF87pj2GzCHJ_6cgG7C7_k
"SO No 4_Tanko Lighting" History
Document created by Jindy Gonzalez (jindyg@cupertino.org)
2025-06-28 - 0:34:42 AM GMT- IP address: 73.241.25.149
Document emailed to jason@tankolighting.com for signature
2025-06-28 - 0:37:43 AM GMT
Email viewed by jason@tankolighting.com
2025-06-28 - 0:39:40 AM GMT- IP address: 66.249.80.41
Signer jason@tankolighting.com entered name at signing as Jason tanko
2025-06-28 - 1:53:32 AM GMT- IP address: 174.231.82.135
Document e-signed by Jason tanko (jason@tankolighting.com)
Signature Date: 2025-06-28 - 1:53:34 AM GMT - Time Source: server- IP address: 174.231.82.135
Document emailed to susanm@cupertino.gov for signature
2025-06-28 - 1:53:36 AM GMT
Email viewed by susanm@cupertino.gov
2025-06-28 - 1:53:43 AM GMT- IP address: 34.219.84.215
Signer susanm@cupertino.gov entered name at signing as Susan Michael
2025-06-28 - 1:26:57 PM GMT- IP address: 76.103.131.113
Document e-signed by Susan Michael (susanm@cupertino.gov)
Signature Date: 2025-06-28 - 1:26:59 PM GMT - Time Source: server- IP address: 76.103.131.113
Document emailed to Jindy Gonzalez (jindyg@cupertino.org) for signature
2025-06-28 - 1:27:01 PM GMT
Email viewed by Jindy Gonzalez (jindyg@cupertino.org)
2025-06-28 - 1:27:18 PM GMT- IP address: 54.242.71.99
Document e-signed by Jindy Gonzalez (jindyg@cupertino.org)
Signature Date: 2025-06-30 - 3:16:23 PM GMT - Time Source: server- IP address: 73.241.25.149
Agreement completed.
2025-06-30 - 3:16:23 PM GMT