AC 11.25.24Page 1
City of Cupertino
Audit Committee Special Meeting
DRAFT Minutes
November 25, 2024
CALL TO ORDER
At 4:00 p.m., Chair Schmidt called the special meeting to order in the City of Cupertino Quinlan
Conference Room, 10185 North Stelling Road.
ROLL CALL
Committee Members Present: Chair Eno Schmidt, Mayor Sheila Mohan, Committee member
Hanyan Wu
City Staff Present: Janet Liang, Jonathan Orozco, Kristina Alfaro, Pamela Wu
Absent: Committee member Angela Chen, Councilmember Hung Wei
Guests: Mark Hu (The Pun Group), Sophia Kuo (The Pun Group), Chelsea Ritchie (Moss Adams)
ORDERS OF THE DAY
1. APPROVE MINUTES OF SPECIAL MEETING ON OCTOBER 31, 2024
Mayor Mohan motioned to approve the updated minutes, Committee member Wu seconded. The
motion passes with Committee member Angela Chen and Councilmember Hung Wei absent.
POSTPONEMENTS
ORAL COMMUNICATIONS
Rhoda Fry provided public comment.
OLD BUSINESS
NEW BUSINESS
2. Receive the FY 2023-24 Annual Comprehensive Financial Report (ACFR)
Orozco provided an overview. Kuo provided an overview. Committee member Wu asked what
are the implications of getting the ACFR out sooner and if it impacts operations. Orozco noted
that the report is timely and November is when staff wants the ACFR to be completed. Mayor
Mohan asked that the last time it was delayed was because there was information that was
delayed from the County. Alfaro confirmed that our previous auditor wanted to wait until the
final report PARS/US Bank to submit their audited financial report before they published theirs.
Rhoda Fry provided public comment.
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Chair Schmidt invited a motion to approve and forward this to City Council, Mayor Mohan
motioned. Committee member Wu seconded. The motion passed unanimously with Committee
member Angela Chen and Councilmember Hung Wei absent.
Chair Schmidt invited a motion to move to item #5. Mayor Mohan motion, Committee member
Wu seconded. The motion passed unanimously with Committee member Angela Chen and
Councilmember Hung Wei absent.
5. Receive the Agreed Upon Procedures (AUP) Review – GANN Limit, Investment Policy,
Storm Drain
Orozco provided an overview. Chair Schmidt asked about the differences in valuation methods
between them and Chandler and from the Pun Group perspective’s, how would they modify the
AUP procedures to make the reports more valuable next time. Kuo noted that it happens from
time to time as the trustees have different values from other asset companies, and this can be
because of the timing of the report as well as the pricing methodology. Kuo suggested that the
procedures could be modified to say that they trace from the management documentation to the
statements that the management is using to put the Quarterly Investment report together so it
avoids the repetitive finding. Chair Schmidt requested that to close the loop in a future meeting
of what is being proposed.
No public comment.
3. Review and accept the City-Wide Policy Inventory and Gap Analysis Report
Alfaro provided an overview. Committee member Wu inquired about the red color and the
implications. Ritchie noted that it highlights an area that is at high risk within the City as there
are no policies at hand, and encourages the City to start getting the policies drafted and
documented. Chair Schmidt asked if there are other City’s that have contracted out Law
Enforcement work in which Moss Adam’s have reviewed. Ritchie noted that it depends from City
to City and they have done similar policies and GAP analysis for in which they have obtain
policies. She added that the Sheriff is very private about that area and that the City should have
some citywide processes that complement the County. For example, a statement saying that they
are using the County’s policies and procedures. She noted that there is nothing risky to note.
No Public Comment.
Committee member Wu motioned, Mayor Mohan seconded. The motion passed unanimously
with Committee member Angela Chen and Councilmember Hung Wei absent.
Mayor Mohan asked if the City is in agreement with Moss Adam’s suggestions. Staff confirmed
they are in agreement.
4. Budget Format Review Update
Alfaro provided an overview. Mayor Mohan asked about the Budget-at-a-glance and why there
was none. Alfaro noted that due to staff turnover and competing priorities, staff will resume it
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next year. City Manager Wu added that the budget message includes most of that information,
she added that staff was focusing more of their time on the ACFR to complete it on time.
Committee member Wu asked what is the extent that the City is using AI to help with
accomplishing the City’s priorities. Alfaro noted that staff has been exploring options with
piloting different items with AI.
Rhoda Fry provided public comment.
6. Receive the proposed Audit Committee 2025 Schedule and Workplan
Orozco provided an overview. Chair Schmidt requested that the contractors focus their
presentation on how the City is doing in comparison to the benchmark since most of the report
includes the information. Chair Schmidt suggested that any new members could be onboarded
separately instead of having the contractors present at Audit Committee.
Rhoda Fry provided public comment.
STAFF AND COMMITTEE REPORTS
COMMITTEEMEMBER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
FUTURE AGENDA SETTING
ADJOURNMENT
The meeting adjourned at 6:01 p.m.
Recording Secretary:
Janet Liang, Management Analyst