CC 06-03-2025 Item No. 8. FY 2025-26 Budget Adoption_Staff PresentationJune 3, 2025
Fiscal Year 2025-26
Final Budget Adoption and
Review of Special Projects
Agenda
2
Proposed Budget FY25-26
Changes
Changes since the Proposed Budget Study
Session
Next Steps
Recommendations
Questions
Special Projects FY 24-25
Defunding Recommendations
Overview
Project Totals by Type
Projects by Type
Recommendations
Questions
Proposed Budget Changes
3
Roadmap to FY 2025-26 Budget Adoption and Balancing
Last Updated 5.1.2025
April 2025
Community
Budget Meeting
Budget Update
1st Quarter Report (sch
Nov, postponed to Dec
Confirm City Work
Program & Review
Goal and Top Priorities
FY 2025-26 Proposed
Budget Hearing & CIP
FY 2025-26 Adopted
Budget
October 2024 November 2024 January 2025
June 2025
February 2025March 2025
Budget Update
3rd Quarter Report
May 2025
CDTFA
Resolution
December 2024
Sales Tax Repayment
Reserve Discussion
City Work Program
Approach and Goal
Setting Memo
City Work Program
Approach and next
steps
City Work Program
Estimates on staffing &
budget costs
City Work Program
Review goals & select
top priorities
Budget Update
Budget Format &
Performance Measures
Budget Update
Mid-Year & Update
Financial Forecast
Vacancy ReportingBudget Update
IAP
City Work Program
Top Ten Items
Discussion
Bu
d
g
e
t
U
p
d
a
t
e
St
u
d
y
S
e
s
s
i
o
n
/
F
i
r
e
w
o
r
k
s
Budget Update
Capital Improvement
Program (CIP)
Bu
d
g
e
t
U
p
d
a
t
e
Sp
e
c
i
a
l
P
r
o
j
e
c
t
P
o
l
i
c
y
Budget Update
CIP Defunding
Discussion
Changes since the Proposed Budget Study Session
Changes to
Estimated
Fund Balance
Revenue
Change
Expenditure
Change
Changes by Fund
General Fund
($999,057)$0$999,057Administration – Transfer in of Economic Development
($999,057)$0($999,057)Community Development – Transfer Out of Economic
Development
$63,733$0($63,733)Eliminate request for additional part time Management Analyst
in Economic Development
($200,000)Transfer Strategic Plan from Admin Service
$200,000 Transfer Strategic Plan to City Manager’s Office
$146,710$0$146,710Add one new full-time position, Administrative Assistant
$17,011$0($17,011)Eliminate request for an Assistant Director of Administrative
Services
($65,966)$0$65,966TOTAL GENERAL FUND
Enterprise Funds
($500,000)($500,000)$0Eliminate transfer in
($500,000)($500,000)$0TOTAL ENTERPRISE FUNDS
Internal Service Fund
($1,000,000)($1,000,000)$0Eliminate transfer in
($1,000,000)($1,000,000)$0TOTAL INTERNAL SERVICE FUNDS
($1,565,966)($1,500,000)$65,966Total
6
Proposed Budget Expenditure Changes
as of June 3, 2025
Proposed
Budget
as of June 3,
2025
Operating
Changes
Proposed
Budget
as of May 1,
2025
Fund
99,186,74165,966 99,120,775 General Fund
10,810,122-10,810,122Special Revenue Funds
2,676,600 -2,676,600 Debt Service Funds
4,225,000-4,225,000Capital Projects Funds
9,153,170-9,153,170Enterprise Funds
10,011,768-10,011,768Internal Service Funds
$136,063,401 $65,966$135,997,435Total All Funds
7
Proposed Budget Financial Overview by Fund
as of June 3, 2025
Change in Fund
Balance/
Net Position
ExpendituresRevenuesFund
($1,957,607)99,186,741 97,229,134 General Fund
3,512,02410,810,12214,322,146 Special Revenue Funds
-2,676,600 2,676,600 Debt Service Funds
($225,000)4,225,0004,000,000 Capital Projects Funds
(2,327,086)9,153,1706,826,084Enterprise Funds
(1,411,409)10,011,7688,600,409 Internal Service Funds
$(2,409,078)$136,063,401 $133,654,373 Total All Funds
General Fund Revenues
% Change$ ChangeFY 2025-26 ProposedFY 2024-25 AdoptedCategory
2.9%334,996 11,983,95811,648,962Sales Tax
6.7%2,238,333 35,413,31033,174,977Property Tax
-3.0%(231,947)7,500,0007,731,947Transient Occupancy
1.9%76,767 4,206,9074,130,140Utility Tax
25.2%885,217 4,394,5633,509,346Franchise Fees
3.1%52,389 1,736,7181,684,329Other Taxes
16.3%595,993 4,261,8593,665,866Licenses & Permits
39.2%1,841,758 6,538,8804,697,122Use of Money & Property
44.4%1,097,342 3,569,3322,471,990Intergovernmental
0.4%59,896 15,162,03215,102,136Charges for Services
4.0%15,760 410,760395,000Fines & Forfeitures
37.8%458,162 1,668,8151,210,653Miscellaneous
0.0%-15,00015,000Transfers in
0.0%-367,000367,000Other financing sources
8.3%7,424,66697,229,134 89,804,468 Total Revenues 8
General Fund Expenditures
% Change$ ChangeFY 2025-26 ProposedFY 2024-25 AdoptedCategory
3.5%812,101 24,200,418 23,388,317 Employee Compensation
(6.1%)(685,449)10,643,927 11,329,376 Employee Benefits
0%126,65234,844,345 34,717,693 Total Personnel Costs
6.9%399,287 6,174,481 5,775,194 Materials
7.8%2,280,353 31,496,502 29,216,149 Contract Services
12.7%1,354,747 11,993,327 10,638,580 Cost Allocation
154.8%1,803,433 2,968,433 1,165,000 Capital Outlays &
Special Projects
-80.4%(204,580)50,000 254,580 Contingencies
44.2%3,245,05510,594,6537,349,598 Transfers Out
15.1%140,0001,065,000925,000Other Financing Uses
10.2%9,144,94799,186,74190,041,794Total Expenditures
9
•Updated Vacancy Rate from 4% to 6% in
first two year of the forecast to align with
prior year salary and benefit savings
averages
•Vacancy saving rate remains at 4% for
remaining 8 years of the forecast
Changes to the Forecast
10
•Full Time Positions
•New Request - 1 Administrative
Assistant (City Clerk)
•Part-Time Positions
•Eliminate the PT Econ Development
Analyst
•New Classifications
•Eliminate the Assistant Director of
Administrative Services
Changes in Staffing Request
12
•No changes are recommended to the
Capital Improvement Plan projects
Capital Improvement Plan
13
•Approve recommended actions 1- 5
Recommendations
14
Next Steps
15
16
Next Steps1
May 15, 2025
Proposed
Budget Study
Session
June 3, 2025
Final Budget
Hearing
and
Adoption
Nov 2025
1st Quarter
Financial
Report
1Additional meetings to be added if needed
Questions?
June 3, 2025
Fiscal Year 2024-25
Review of Special Projects
•Special Project Policy
•Not City Work Program (CWP)
•Not an ongoing costs
•Not minor maintenance repairs or
purchases
•Not Development Projects
•Is a one-time cost staff-initiated project
Overview
19
As of the 3/31/25 Amended Budget
•Amended budget = Final Budget + Carryover + City
Council Approved adjustments
•Total 74 Projects with an amended budget of
$41,598,688 across all funds
•5 were defunded at Q3, reducing the amended
budget by $121,618
•Actual expenses of $3,898,894 and
•Encumbrances of $7,444,048
Overview
20
As of the 3/31/25 Amended Budget
•Actual expenses of $3,898,894 and
•Encumbrances of $7,444,048
Overview
21
•Review by project type
•Cover projects recommended for:
•Defund: Project not started with no dollars spent
•Return Project Savings: Project completed under
budget
•Cancelled Projects: Project was not completed,
and remaining savings are being returned
•Completed: Project completed at budget, no
savings
Process
22
•Council questions by project type
•All projects have been numbered
•Changes to projects are noted in red and changes
since the original printing of attachments in dark blue
Process
23
FY25 Defund
Recommendations
FY25
Encumbrance
s as of 3/31/25
FY25
Actuals as
of 3/31/25
FY25
Amended
Budget as
of 3/31/25
Project Type
Q3Staff
Rep
$109,700$708,667$179,736$2,261,844City Work Program (14)
$0$1,611,624$3,064,343$10,887,456Ongoing Costs (11)
$121,698$0 $0$288,902$576,491Maintenance (22)
$0$3,801,182$26,250$22,268,964Development Projects (16)
$216,566$1,322,575$339,663$5,603,933Remaining Special Projects (26)
$121,698$326,266$7,444,048$3,898,894$41,598,688TOTAL
Special Project by Type
CWP Projects
25
# FY
Added
Department Program Base And Detail
Account With
Detail
Description
Full Org Set Code And
Description
Amended Budget Actual Amount
(Expenses)
Encumbrances Status Estimated
Completion
Outside
Funding
Sources
(Grant,
Other, or
None)
Grant or Outside
Funding Source
Notes (e.g., carried
over to next fiscal
year)
1 FY24 Public works 122 Sustainability
Division
750.223 - CWP
Electrification Study
100-81-122 - General Fund-
Environmental Programs-
Sustainability Division
96,057.00 29,477.12 6,630.55 In Progress 45,838.00 None N/A Defunded Returned project
savings 50K at Q3. Balance
will be used and project
completed this FY.
2 FY25 Public works 800 Public Works
Admin
750.244 - CWP Recycled
Water Feasibility
100-80-800 - General Fund-PW
Administration-Public Works Admin
200,000.00 0.00 0.00 Completed 6/30/2025 None N/A Defunded Returned project
savings at Q3.
Completed in-house.
3 FY24 Administration 120 City Manager 750.245 - CWP Rise Const
Stakeholder Engmt
100-12-120 - General Fund-City
Manager-City Manager
100,000.00 0.00 0.00 In Progress 6/30/2026 None N/A Will be defunded at year-
end. Cancelled
Work is being done in-house.
Project can be defunded.
4 FY22 Public works 804 Plan Review 750.105 - CWP Revisit 5G 100-82-804 - General Fund-
Developmental Services-Plan Review
250,000.00 0.00 0.00 In Progress 6/30/2025 None N/A Will be defunded at year-
end. Project savings will be
returned at year end
Work is being done in-house.
Project can be defunded.
5 FY24 Recreation services 632 Comm
Outreach & Neigh
Watch
750.227 - CWP Public
Safety res/com areas
100-65-632 - General Fund-
Community Services-Comm Outreach
& Neigh Watch
10,000.00 300.00 0.00 In Progress 6/30/2025 None N/A Will be defunded at year-
end. Return Project Savings
Project was not carried over
into FY 25-27. This funding
was promoted for about two
years to offer $300 block
party grants to interested
block leaders. To date, only
one $300 grant was
awarded, therefore this
project can be defunded.
CWP Projects
26
# FY
Added
Department Program Base And Detail
Account With
Detail
Description
Full Org Set Code And
Description
Amended Budget Actual Amount
(Expenses)
Encumbrances Status Estimated
Completion
Outside
Funding
Sources
(Grant,
Other, or
None)
Grant or Outside
Funding Source
Notes (e.g., carried
over to next fiscal
year)
1 FY24 Public works 122 Sustainability 750.223 - CWP 100-81-122 - General Fund-96,057.00 29,477.12 6,630.55 In Progress 6/30/2025 None N/A Defunded 50K at Q3. Balance 6 FY22 Community development 702 Mid Long Term
Planning
750.101 - CWP RHNA and
Gen Plan Update
100-71-702 - General Fund-Planning-
Mid Long Term Planning
422,564.00 87,426.42 337,063.55 Completed Sep 2024 None N/A Completed in September,
when the City received notice
from HCD that the Housing
Element complies with State
law. Housing Element
implementation policies will
be presented for
Commission and Council
input as project progresses.
7 Community development 702 Mid Long Term
Planning
750.102 - CWP Sign
Ordinance Update
100-71-702 - General Fund-Planning-
Mid Long Term Planning
200,000.00 0.00 0.00 Not Started Spring 2026 None N/A This project was carried over
into FY 25-27. No additional
funding is required.
8 FY24 Community development 702 Mid Long Term
Planning
750.235 - CWP Tree List 100-71-702 - General Fund-Planning-
Mid Long Term Planning
50,000.00 0.00 0.00 In Progress June 2025 None N/A These funds will be moved
to 100-86-825 750-235 at
year end as part of the
Urban Forest Program next
FY.
9 FY24 Law enforcement 200 Law
Enforcement SC
Sherif
750.227 - CWP Public
Safety res/com areas
100-20-200 - General Fund-Law
Enforcement-Law Enforcement SC
Sherif
60,000.00 62,250.00 62,250.00 In Progress 6/30/2027 None N/A This is a current CWP project
that will remain ongoing for
annual maintenance of the
ALPR cameras. P&R will
continue to manage this
project on an ongoing basis.
10 FY23 Public works 844 Traffic
Engineering
750.219 - CWP Bicycle
Facilities
100-88-844 - General Fund-
Transportation-Traffic Engineering
50,000.00 0.00 0.00 In Progress 6/30/2025 None N/A In progress. Staff will
purchase and install the
racks by the end of the fiscal
year.
CWP Projects
27
# FY
Added
Department Program Base And Detail
Account With
Detail
Description
Full Org Set Code And
Description
Amended Budget Actual Amount
(Expenses)
Encumbrances Status Estimated
Completion
Outside
Funding
Sources
(Grant,
Other, or
None)
Grant or Outside
Funding Source
Notes (e.g., carried
over to next fiscal
year)
1 FY24 Public works 122 Sustainability 750.223 - CWP 100-81-122 - General Fund-96,057.00 29,477.12 6,630.55 In Progress 6/30/2025 None N/A Defunded 50K at Q3. Balance 11 FY24 Public works 825 Street Tree
Maintenance
750.235 - CWP Tree List 100-86-825 - General Fund-Trees and
Right of Way-Street Tree Maintenance
60,000.00 0.00 0.00 In Progress June 2025 None N/A This GL for CWP Tree List will
now be used for CWP Urban
Forest Program next FY.
12 FY25 Public works 844 Traffic
Engineering
750.243 - CWP Active
Transportation Plan
100-88-844 - General Fund-
Transportation-Traffic Engineering
330,000.00 282.50 299,717.50 In Progress 6/30/2025 Grant TDA3 Staff have contracted with a
consutant and are working to
develop this project with
significant outreach and
meetings with the Bike Ped
Commission. City Council
adoption of Plan expected in
June 2026.
13 FY20 Community development 711 BMR
Affordable Housing
Fund
750.052 - Develop ELI
Housing
265-72-711 - BMR Housing-Housing
Services-BMR Affordable Housing
Fund
238,301.00 0.00 3,005.00 In Progress Winter 2025 None N/A Pending development of
Mary Ave, then operational.
Project is under review in
compliance with Exclusive
Negotiation Agreement
(ENA). Following the
Negotiation period, staff will
present the Council with a
Disposition and
Development Agreement
(DDA) and Lease agreement
for the project and the
project will also concurrently
go through entitlement
hearings.
14 FY17 Community development 702 Mid Long Term
Planning
750.090 -
Residential/Mixed Use
Design
100-71-702 - General Fund-Planning-
Mid Long Term Planning
194,922.00 0.00 0.00 In Progress Summer 2025 None N/A This is the Objective Design
Standards (ODC) in progress.
Invoices should be coming in
from consultant soon.
Total 2,261,844.00 179,736.04 708,666.60
Ongoing Cost Projects
28
# FY
Added
Department Program Base And Detail
Account With
Detail
Description
Full Org Set Code And
Description
Amended Budget Actual Amount
(Expenses)
Encumbrances Status Estimated
Completion
Outside
Funding
Sources
(Grant,
Other, or
None)
Grant or Outside
Funding Source
Notes (e.g., carried
over to next fiscal
year)
15 FY20 Community development 702 Mid Long Term
Planning
750.032 - General Plan 100-71-702 - General Fund-Planning-
Mid Long Term Planning
239,805.00 0.00 0.00 In Progress Ongoing None N/A Carried over for any
potential general plan
updates and related legal
review costs. Prior years bulk
of costs were legal.
16 FY22 Community development 702 Mid Long Term
Planning
750.135 - Laserfiche
planning map scanning
100-71-702 - General Fund-Planning-
Mid Long Term Planning
726.00 0.00 0.00 In Progress Winter 2026 None N/A Ongoing Operational Item
17 FY19 Public works 820 Sidewalk Curb
and Gutter
750.020 - Annual
Sidewalk Curb & Gutter
270-85-820 - Transportation Fund-
Streets-Sidewalk Curb and Gutter
2,776,484.00 607,032.88 981,535.03 In Progress 6/30/2025 None N/A Annual project. Moved to
base for next FY. Funds must
be carried over.
18 FY24 Public works 801 Resources
Recovery
750.041 - HHW and
PaintCare
520-81-801 - Resource Recovery-
Environmental Programs-Resources
Recovery
161,010.00 150,878.37 0.00 In Progress Ongoing annual
project
Other In previous years received
funding from landfill fees
which are earmarked for
this supplementation use
in 303-312. No impact to
General Fund.
Completed for this FY. Will
defund balance after all
invoices are paid.
19 FY20 Public works 807 Service Center
Administration
750.043 - Office
Reconfiguration
100-83-807 - General Fund-Service
Center-Service Center Administration
111,416.00 9,109.11 0.00 In Progress Ongoing None N/A Carryover funds for ongoing
citywide projects. In base
under 700-702 for next FY.
20 FY20 Public works 802 Non Point
Source
750.064 - Low Income
Cost Share
230-81-802 - Env Mgmt Cln Crk Strm
Drain-Environmental Programs-Non
Point Source
2,000.00 0.00 0.00 In Progress Ongoing None N/A New low-income support for
property assessments for
storm drain fees. Expenses
occur when applications are
received.
21 FY20 Public works 802 Non Point
Source
750.065 - CUSD Joint Use
Cost Share
230-81-802 - Env Mgmt Cln Crk Strm
Drain-Environmental Programs-Non
Point Source
8,707.00 17,672.77 0.00 In Progress Ongoing None N/A Completed.
Ongoing Cost Projects
29
# FY
Added
Department Program Base And Detail
Account With
Detail
Description
Full Org Set Code And
Description
Amended Budget Actual Amount
(Expenses)
Encumbrances Status Estimated
Completion
Outside
Funding
Sources
(Grant,
Other, or
None)
Grant or Outside
Funding Source
Notes (e.g., carried
over to next fiscal
year)
22 FY20 Public works 854 General Fund
Subsidy
750.065 - CUSD Joint Use
Cost Share
230-81-854 - Env Mgmt Cln Crk Strm
Drain-Environmental Programs-
General Fund Subsidy
0.00 0.00 0.00 In Progress Ongoing None N/A Ongoing. Completed this FY.
23 FY21 Public works 801 Resources
Recovery
750.084 - Single Use
Plastics Ordinance
520-81-801 - Resource Recovery-
Environmental Programs-Resources
Recovery
94,544.00 (420.00) 91,494.30 In Progress 1/31/2026 None No impact to General
Fund.
Ordinance implementation
still in progress and on
schedule. In base under 700-
702 for next FY.
24 FY13 Public works 825 Street Tree
Maintenance
900.911 - Trees and
Badges
100-86-825 - General Fund-Trees and
Right of Way-Street Tree Maintenance
20,000.00 1,213.73 0.00 In Progress On-going Ongoing annual tree planting
program. Funds are spent as
applications are submitted.
25 FY13 Public works 821 Street
Pavement
Maintenance
900.921 - Annual Asphalt
Project
270-85-821 - Transportation Fund-
Streets-Street Pavement Maintenance
7,472,764.00 2,278,855.93 538,594.32 In Progress 6/30/2025 Annual project. Moved to
base for next FY. Funds must
be carried over.
Total 10,887,456.00 3,064,342.79 1,611,623.65
Maintenance Projects
30
# FY
Added
Department Program Base And Detail
Account With
Detail
Description
Full Org Set Code And
Description
Amended Budget Actual Amount
(Expenses)
Encumbrances Status Estimated
Completion
Outside
Funding
Sources
(Grant,
Other, or
None)
Grant or Outside
Funding Source
Notes (e.g., carried
over to next fiscal
year)
26 FY24 Public works 122 Sustainability
Division
750.025 - Special
Maintenance
100-81-122 - General Fund-
Environmental Programs-
Sustainability Division
10,000.00 0.00 0.00 Not Started 6/30/2025 None N/A Defunded Q3 with no dollars
spent.
27 FY24 Public works 812 School Site
Maintenance
750.025 - Special
Maintenance
100-84-812 - General Fund-Grounds-
School Site Maintenance
10,500.00 8,500.00 0.00 Completed 6/30/25 None N/A Completed and defunded
Return Project Savings at Q3.
28 FY24 Public works 814 Sport Fields
Jollyman CRK
750.025 - Special
Maintenance
100-84-814 - General Fund-Grounds-
Sport Fields Jollyman CRK
10,500.00 8,500.00 0.00 Completed 6/30/25 None N/A Completed and defunded
Return Project Savings at Q3.
29 FY24 Public works 801 Resources
Recovery
750.025 - Special
Maintenance
520-81-801 - Resource Recovery-
Environmental Programs-Resources
Recovery
20,000.00 0.00 0.00 Not Started 6/30/25 None This amount comes from
Fund 520 with no impact
to General Fund.
Completed by IT. Defunded
Returned Project Savings at
Q3.
30 FY24 Public works 830 Bldg Maint
Quinlan Center
750.025 - Special
Maintenance
100-87-830 - General Fund-Facilities
and Fleet-Bldg Maint Quinlan Center
79,174.00 9,555.21 0.00 Completed 6/30/25 None N/A Completed and defunded
Return Project Savings at Q3.
31 FY24 Public works 848 Street Lighting 900.990 - Special Projects -
PW
100-85-848 - General Fund-Streets-
Street Lighting
175,000.00 171,298.97 0.00 In Progress 6/30/2025 Will defund at year-end
when all invoices have been
paid.
Maintenance Projects
31
32 FY24 Public works 829 Bldg Maint
Service Center
750.025 - Special
Maintenance
100-87-829 - General Fund-Facilities
and Fleet-Bldg Maint Service Center
2,000.00 297.09 0.00 In Progress 6/30/25 None N/A
33 FY24 Public works 827 Bldg Maint City
Hall
750.025 - Special
Maintenance
100-87-827 - General Fund-Facilities
and Fleet-Bldg Maint City Hall
2,000.00 0.00 0.00 In Progress 6/30/25 None N/A In progress. Will carryover
next FY.
34 FY24 Public works 832 Bldg Maint
McClellan Ranch
750.025 - Special
Maintenance
100-87-832 - General Fund-Facilities
and Fleet-Bldg Maint McClellan Ranch
2,000.00 0.00 0.00 In Progress 6/30/25 None N/A In progress. Will be
completed by end of this FY.
35 FY24 Public works 833 Bldg Maint
Monta Vista Ct
750.025 - Special
Maintenance
100-87-833 - General Fund-Facilities
and Fleet-Bldg Maint Monta Vista Ct
2,000.00 0.00 0.00 In Progress 6/30/25 None N/A In progress. Will be
completed by end of this FY.
36 FY24 Public works 838 Comm Hall
Bldg Maint
750.025 - Special
Maintenance
100-87-838 - General Fund-Facilities
and Fleet-Comm Hall Bldg Maint
2,000.00 0.00 0.00 In Progress 6/30/25 None N/A In progress. Will be
completed by end of this FY.
37 FY24 Public works 828 Bldg Maint
Library
750.025 - Special
Maintenance
100-87-828 - General Fund-Facilities
and Fleet-Bldg Maint Library
45,000.00 0.00 0.00 In Progress 6/30/25 None N/A In progress. Will be
completed by end of this FY.
# FY
Added
Department Program Base And Detail
Account With
Detail
Description
Full Org Set Code And
Description
Amended Budget Actual Amount
(Expenses)
Encumbrances Status Estimated
Completion
Outside
Funding
Sources
(Grant,
Other, or
None)
Grant or Outside
Funding Source
Notes (e.g., carried
over to next fiscal
year)
26 FY24 Public works 122 Sustainability 750.025 - Special 100-81-122 - General Fund-10,000.00 0.00 0.00 Not Started 6/30/2025 None N/A Defunded Q3
Maintenance Projects
32
# FY
Added
Department Program Base And Detail
Account With
Detail
Description
Full Org Set Code And
Description
Amended Budget Actual Amount
(Expenses)
Encumbrances Status Estimated
Completion
Outside
Funding
Sources
(Grant,
Other, or
None)
Grant or Outside
Funding Source
Notes (e.g., carried
over to next fiscal
year)
26 FY24 Public works 122 Sustainability 750.025 - Special 100-81-122 - General Fund-10,000.00 0.00 0.00 Not Started 6/30/2025 None N/A Defunded Q338 FY24 Public works 836 Bldg Maint
Sports Center
750.025 - Special
Maintenance
570-87-836 - Sports Center-Facilities
and Fleet-Bldg Maint Sports Center
45,705.00 20,169.00 0.00 In Progress 6/30/25 None N/A In progress. Will be
completed by end of this FY.
39 FY24 Public works 831 Bldg Maint
Senior Center
750.025 - Special
Maintenance
100-87-831 - General Fund-Facilities
and Fleet-Bldg Maint Senior Center
123,675.00 0.00 0.00 Not Started Cannont be
completed this FY
None N/A Project delayed due to
coinciding project which is
impacting the ability to start.
Carryover funds. Estimated
competition FY 25-26.
40 FY24 Public works 837 Bldg Maint
Creekside
900.990 - Special Projects -
PW
100-87-837 - General Fund-Facilities
and Fleet-Bldg Maint Creekside
0.00 24,490.00 0.00 Completed 6/30/2025 Completed
Budget was requested in
10087837900905 but
expensed to this account
10087837900990
41 FY24 Public works 829 Bldg Maint
Service Center
900.990 - Special Projects -
PW
100-87-829 - General Fund-Facilities
and Fleet-Bldg Maint Service Center
46,937.00 46,092.22 0.00 Completed 6/30/2025 Completed
Total 576,491.00 288,902.49 0.00
Development
33
# FY
Added
Department Program Base And Detail
Account With
Detail
Description
Full Org Set Code And
Description
Amended Budget Actual Amount
(Expenses)
Encumbrances Status Estimated
Completion
Outside
Funding
Sources
(Grant,
Other, or
None)
Grant or Outside
Funding Source
Notes (e.g., carried
over to next fiscal
year)
42 FY17 Community development 701 Current
Planning
750.007 - The Hamptons 100-71-701 - General Fund-Planning-
Current Planning
108,640.00 0.00 0.00 Not Started None N/A Application valid until end of
2026. If permit has not been
submitted for construction,
the item will be removed.
43 FY21 Community development 701 Current
Planning
750.009 - Marina Plaza 100-71-701 - General Fund-Planning-
Current Planning
23,317.00 0.00 0.00 Not Started None N/A Application valid until end of
2026. If permit has not been
submitted for construction,
the item will be removed.
44 FY22 Community development 701 Current
Planning
750.029 - Vallco
SB35/Rise
100-71-701 - General Fund-Planning-
Current Planning
109,207.00 1,382.50 0.00 In Progress Ongoing None N/A Active application and
waiting for building permit.
Some permits for grading
and site preparation work
issued. Carried over in the
event that permits are
received.
45 FY22 Community development 714 Construction
Plan Check
750.031 - Westport 100-73-714 - General Fund-Building-
Construction Plan Check
64,621.00 1,087.50 33,194.23 In Progress 2026 None N/A In progress. Carried over in
anticipation of building
permit for the assisted living
component to be submitted
in 2025.
46 FY20 Community development 714 Construction
Plan Check
750.067 - VTC 100-73-714 - General Fund-Building-
Construction Plan Check
14,595,179.00 870.00 2,594,309.46 In Progress Ongoing None N/A In progress. Carried over in
anticipation of additional
submittal of building
permits.
47 FY20 Community development 715 Building
Inspection
750.067 - VTC 100-73-715 - General Fund-Building-
Building Inspection
5,406,634.00 0.00 0.00 In Progress Ongoing None N/A In progress. Carried over in
anticipation of additional
submittal of building
permits.
48 FY20 Public works 804 Plan Review 750.067 - VTC 100-82-804 - General Fund-
Developmental Services-Plan Review
1,961,366.00 22,910.00 1,173,678.68 In Progress Ongoing None N/A This is an ongoing support
for development project
funded with pass-through
funds.
Total 22,268,964.00 26,250.00 3,801,182.37
Remaining Special Projects
34
#FY
Added
Department Program Base And Detail
Account With Detail
Description
Full Org Set Code
And Description
Amended
Budget
Actual Amount
(Expenses)
Encumbrances Status Estimated
Completion
Outside Funding
Sources (Grant,
Other, or None)
Grant or Outside
Funding Source
Notes (e.g., carried over to
next fiscal year)
50 FY24 Administration 120 City Manager 750.239 - PR & Strategic Comm
Strategy
100-12-120 - General Fund-
City Manager-City Manager
127,400.00 0.00 0.00 Cancelled 6/30/2026 None N/A Defund
This project was canceled in 2024 and
was intended to be defunded in Q3.
Staff recommends defunding at year
end as no work has continued since
2024.
51 FY23 Community
development
705 Economic
Development
750.179 - Econ Dev Strategy
Outreach
100-71-705 - General Fund-
Planning-Economic
Development
20,000.00 0.00 0.00 Not Started None N/A Defund
Economic Development projects are
being funded through the FY 25-27
CWP. This project can be defunded.
52 FY24 Community
development
705 Economic
Development
750.230 - Business Continuity
Resilience
100-71-705 - General Fund-
Planning-Economic
Development
310,487.00 0.00 0.00 Not Started 6/30/2025 Grant This is the Cal OES grant that
was received in 2022, which was
originally $1million. This grant
does not appear on the grants
tracking sheet.
Do not defund, these are grant funds
that can still be used.
About $175k previously used for sm-
med biz emergency preparedness
(tabletop exercise series).
53 FY22 Information Services 986 GIS 750.166 - AR McClellan Ranch 610-35-986 - Innovation &
Technology-I&T GIS-GIS
11,333.00 11,333.32 0.00 Completed 12/30/2024 None N/A
54 Information Services 308 Applications 750.181 - ERP (Phase II) 100-32-308 - General Fund-
I&T Applications-Applications
69,166.00 0.00 0.00 Cancelled Return project savings
55 FY23 Information Services 308 Applications 750.183 - ACA Guide &
Wrapper
100-32-308 - General Fund-
I&T Applications-Applications
25,000.00 0.00 25,000.00 In Progress 6/30/2025 None N/A
56 FY23 Information Services 308 Applications 750.184 - Accela Roadmap 100-32-308 - General Fund-
I&T Applications-Applications
23,000.00 0.00 23,000.00 In Progress 6/30/2025 None N/A
57 FY23 Information Services 986 GIS 750.212 - Laserfiche Scanning 610-35-986 - Innovation &
Technology-I&T GIS-GIS
4,099.00 0.00 4,098.54 Completed 9/30/2024 None N/A
58 FY21 Information Services 308 Applications 750.236 - Project Dox 100-32-308 - General Fund-
I&T Applications-Applications
394.00 393.75 0.00 Completed 8/1/2024 None N/A
59 Information Services 308 Applications 750.237 - ERP (Phase III) 100-32-308 - General Fund-
I&T Applications-Applications
2,500,000.00 0.00 0.00
60 FY24 Information Services 986 GIS 750.238 - VR Decarb 610-35-986 - Innovation &
Technology-I&T GIS-GIS
112,002.00 45,810.93 67,900.25 In Progress 6/30/2025 Grant Silicon Valley Clean Energy (fully
funded by Grant)
Remaining Special Projects
35
#FY
Added
Department Program Base And Detail
Account With Detail
Description
Full Org Set Code
And Description
Amended
Budget
Actual Amount
(Expenses)
Encumbrances Status Estimated
Completion
Outside Funding
Sources (Grant,
Other, or None)
Grant or Outside
Funding Source
Notes (e.g., carried over to
next fiscal year)
50 FY24 Administration 120 City Manager 750.239 - PR & Strategic Comm 100-12-120 - General Fund-127,400.00 0.00 0.00 Cancelled 6/30/2026 None N/A Defund61 FY24 Information Services 305 Video 900.995 - Special Projects -
CDD/I&T
100-31-305 - General Fund-
I&T Video-Video
1,242,675.00 20,427.33 1,102,479.49 In Progress 6/30/2025 0.00 0.00
49 FY24 Public works 122 Sustainability
Division
750.176 - Climate AP Vision
Summary Doc
100-81-122 - General Fund-
Environmental Programs-
Sustainability Division
10,000.00 0.00 0.00 In Progress 6/30/2025 None N/A Defunded Returned project savings at
Q3
62 FY19 Public works 804 Plan Review 750.039 - PW Scanning Project 100-82-804 - General Fund-
Developmental Services-Plan
Review
9,310.00 0.00 9,310.29 In Progress 6/30/2025 None N/A Project in progress. Vendor will bill in
June when scanning completed this FY.
63 FY23 Public works 844 Traffic
Engineering
750.040 - Planned
Transportation Project
100-88-844 - General Fund-
Transportation-Traffic
Engineering
2,788.00 2,565.00 222.50 Completed 6/30/2025
64 FY23 Public works 853 Storm Drain
Fee
750.063 - Rainwater Capture 230-81-853 - Env Mgmt Cln Crk
Strm Drain-Environmental
Programs-Storm Drain Fee
28,207.00 6,634.62 9,072.44 In Progress Ongoing annual
project
Other Funded by 2019 Clean Water
and Storm Protection parcel fee.
This will be going away after this FY due
to expiration of rebate matching
agreement with Valley Water as part of
cost cutting to allow parcel fee
revenues to fund more of the basic
compliance and infrastructure
maintenance needs.
65 FY21 Public works 800 Public Works
Admin
750.071 - Municipal Water
System
100-80-800 - General Fund-PW
Administration-Public Works
Admin
5,811.00 11,842.00 0.00 In Progress 6/30/2025 Project completed.
66 FY22 Public works 122 Sustainability
Division
750.106 - Electric Cooking
Workshop Series
100-81-122 - General Fund-
Environmental Programs-
Sustainability Division
6,400.00 0.00 0.00 In Progress 6/30/2025 None N/A Project is in progress and funds will be
encumbered by end of this FY.
67 FY22 Public works 801 Resources
Recovery
750.137 - SB1383 Procurement
Requirements
520-81-801 - Resource
Recovery-Environmental
Programs-Resources Recovery
205,653.00 0.00 0.00 In Progress Ongoing annual
project
Grant CalRecycle grant funds are
paying for compost brokering to
meet the SB1383 procurement
requirement.
109,151.92 encumbered. No
completion date. Needs to be in base
for FY 25-26 under 600-621. Not a
Special Project. Funded by grant funds.
68 FY22 Public works 844 Traffic
Engineering
750.163 - VMT to LOS
Standards
100-88-844 - General Fund-
Transportation-Traffic
Engineering
30,637.00 30,538.93 (0.00) Completed 6/30/2025 Completed
69 FY22 Public works 801 Resources
Recovery
750.174 - New Lndfill
Agrmnt/Solid Wst con
520-81-801 - Resource
Recovery-Environmental
Programs-Resources Recovery
103,542.00 32,629.62 39,296.63 In Progress 8/31/2025 None No impact to General Fund. Project in progress. Will be completed
FY 25-26. Funds encumbered. Will carry
over.
70 FY23 Public works 844 Traffic
Engineering
750.231 - SC Corridor Vision
Study
100-88-844 - General Fund-
Transportation-Traffic
Engineering
154,079.00 151,968.63 0.00 Completed 6/30/2025 None N/A Completed
Remaining Special Projects
36
#FY
Added
Department Program Base And Detail
Account With Detail
Description
Full Org Set Code
And Description
Amended
Budget
Actual Amount
(Expenses)
Encumbrances Status Estimated
Completion
Outside Funding
Sources (Grant,
Other, or None)
Grant or Outside
Funding Source
Notes (e.g., carried over to
next fiscal year)
50 FY24 Administration 120 City Manager 750.239 - PR & Strategic Comm 100-12-120 - General Fund-127,400.00 0.00 0.00 Cancelled 6/30/2026 None N/A Defund71 FY23 Public works 844 Traffic
Engineering
750.242 - AC2 Traffic
Monitoring
100-88-844 - General Fund-
Transportation-Traffic
Engineering
42,975.00 780.00 42,195.00 Completed 6/30/2026 Other Apple Donation Funds encumbered. Waiting for
invoices. Completed for this FY.
72 FY20 Recreation services 632 Comm
Outreach & Neigh
Watch
750.056 - Neighborhood
Engagement
100-65-632 - General Fund-
Community Services-Comm
Outreach & Neigh Watch
56,781.00 23,562.29 0.00 Completed 9/30/2024 Grant California Volunteers Local
Governments: Connecting
Neighbors to Neighbors (This
specific GL is only the materials
portion of the grant)
City secured for block leader
enhancement. ($200K + for staff cost
reimbursement in 2023. We got an
extension in Sep 2024. Tom had a
memo
73 FY24 Recreation services 633 Disaster
Preparedness
750.230 - Business Continuity
Resilience
100-65-633 - General Fund-
Community Services-Disaster
Preparedness
500,000.00 0.00 0.00 Not Started 6/30/2024 Grant This is the Cal OES grant that
was received in 2022, which was
originally $1million. This grant
does not appear on the grants
tracking sheet.
Do not defund, these are grant funds
that can still be used.
74 FY23 Recreation services 633 Disaster
Preparedness
750.240 - MRC Rise 100-65-633 - General Fund-
Community Services-Disaster
Preparedness
2,194.00 1,176.24 0.00 Completed 9/30/2024 Grant National Association of City and
County Health Officials
(NACCHO) Respond, Innovate,
Sustain, and Equip (RISE)
Awards
Additional supplies purchased for MRC
Rise in July 2024. Project is now
complete.
Total 5,603,933.00 339,662.66 1,322,575.14
6. Provide direction on any remaining past and current
City Work Program currently budget and FY 2024-25
Special Projects
7. Approve Resolution 25-XXX and Budget modification
number 2425-393 to reduce expenditures by $326,266, in
the General Fund to defund three special projects and
two City Work Programs
Recommendations
37