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CC 04-02-2025 Item No. 10. CIP FY25-26 and 5-Year Plan_Staff PresentationCity Council meeting April 2, 2025 CAPITAL IMPROVEMENT PROGRAMS FY25-26 and 5-YEAR PLAN Subject: Fiscal Year 2025-2026 Capital Improvement Programs and Five-year Plan. Recommended Action: Receive presentation and provide input on the development of the proposed Fiscal Year 2025-2026 Capital Improvement Programs and Five-year Plan. Tonight’s Action For more detail on the status of current CIP projects, refer to the CIP page found under Public Works CIP webpage Navigation: Cupertino.gov > Your City > Departments > Public Works > Capital Improvement Programs Projects FY25-26 CIP Agenda 1.FY24-25 Achievements 2.Existing CIP Projects status 3.Proposed FY 25-26 CIP and 5-Year Plan 4.Notable Unfunded Projects 5.Next Steps 1. FY24-25 Achievements Project Delivery and Implementation Process Achievements: Completed projects Vai Avenue Storm Drain Outfall repair McClellan Rd/De Anza Intersection Blackberry Farms Pools during construction DeAnza Bike Lanes Achievements: Completed projects Jollyman All-Inclusive Playground Achievements: [Nearly] Completed projects 2. Existing CIP Projects 28 projects: 5 Facilities, 5 Parks & Recreation, 6 Streets & Infrastructure, 9 Bike/Ped/Transportation and 3 Sustainability Existing CIP Projects ADA Improvements (Annually funded)1 Facilities Condition Assessment (FCA) Implementation2 City Hall Annex 3 City Hall Improvements4 Library Expansion Project: landscaping & courtyard5 All Inclusive Play Area & Adult-Assistive Bathroom Facility (Jollyman Park) 6 Lawrence-Mitty Park and Trail Plan7 Park Amenity Improvements 8 MRP West Parking Lot Improvements (Habitat monitoring) 9 Annual Playground Replacement10 Stevens Creek Bridge Repair11 McClellan Road Bridge Reconstruction12 City Lighting LED improvements13 City Bridge Maintenance Repairs (BPMP)14 Street Light Installation - Annual Infill (Annually funded)15 Vai Avenue Outfall16 Stevens Creek Blvd CL IV Bikeway - Phase 2A & Design17 Stevens Creek Blvd CL IV Bikeway - Phase 2B Design (included in Phase 2A) 18 Stevens Creek Blvd CL IV Bikeway - Bandley Dr. Signal19 Bollinger Road Corridor Study20 Roadway Safety Improvements - High Friction Pavement & Speed Feedback Signage (HSIP) 21 Tamien Innu - East Segment22 Tamien Innu - Central Segment23 Tamien Innu - West Segment24 School Walk Audit Implementation25 Electric Vehicle Charging Station (EVCS) expansion - Service Center 26 Photovoltaic Systems Design and Installation27 Silicon Valley Hopper EV Parking28 *Green = Parks *Blue = Transportation*Orange = Streets & Infrastructure*Yellow = Facilities *Magenta = Sustainability 3. Proposed FY 25-26 CIP and 5-Year Plan How do we prioritize the CIP projects? Repair or upgrading necessary to protect public Health and Safety take highest priority. Council Priorities, Commission suggestions and Community input. Master Plans and General Plan have many stated goals and policies that affect the generation of CIP projects. This prioritization also includes Facility, Storm Drain and other Condition Assessment Reports. Subsequent phases of existing projects, or projects in the queue that need to be activated. Fiscally responsible use of City resources, including staff time and funding. Projects that have secured external funding, or which can result in positive fiscal impacts to the City. Proposed FY 25-26: Storm Drain Outfall Repairs The 2024 Storm Drain Outfall Condition Assessment report identified multiple structural defects of existing storm drain pipelines that need to be rehabilitated. These defects pose a significant risk to the integrity of the storm drain system. Addressing the issues through timely rehabilitation is crucial to maintain the functionality of the system. This funding will address the three outfalls with the most severe damage and present as imminent failures. In following years, additional funding will be requested to address deficiencies noted in the report. $950,000 City Funding $0 External Funding $950,000 Total Proposed FY 25-26: Additional Funding for Existing projects ADA Improvements: $110,000 (Funded Annually) Facilities Condition Assessment (FCA) Implementation: $940,000 Proposed FY25-26 Projects FY25-26 Funding EXTERNALINTERNALProject DescriptionProject name $950,000$0$950,000New Project Following the recommendations of the 2024 Outfalls Report Storm Drain Outfalls Repairs $110,000$0$110,000Additional Funding This is an ongoing program, funded annually, to improve accessibility at all public facilities throughout the City. ADA Improvements (Annually funded) $940,000$0$940,000Additional Funding Implement priority recommendations identified in the Facility Condition Assessment reports. Citywide Facilities Condition Assessment (FCA) Implementation $2,000,000$0$2,000,000 *Green = Parks *Blue = Transportation*Orange = Streets & Infrastructure*Yellow = Facilities *Magenta = Sustainability **This total exceeds the capacity of the current Capital Reserve. Additional external funding will be required. Year 5 FY29-30 Year 4 FY28-29 Year 3 FY27-28 Year 2 FY26-27 FY25-26 Funding Project 130,000125,000120,000115,000110,000ADA Improvements (Annually funded) 1,000,0001,000,0001,000,0002,300,000940,000Facilities Condition Assessment (FCA) Implementation 600,000600,000600,000600,000950,000Outfalls Repairs 1,580,150BBF Golf Course Irrigation Renovation 1,730,0003,305,150**1,720,0003,015,000**2,000,000totals *Green = Parks *Blue = Transportation*Orange = Streets & Infrastructure*Yellow = Facilities *Magenta = Sustainability Proposed CIP 5-year plan 4. Notable Unfunded Projects Recent Notable unfunded projects •City Hall Renovation: seismic, accessibility, infrastructure improvements and interior renovation: estimated at $28M in 2022, escalated 5% each year totals $34M •City Hall Renovation with added story: seismic, accessibility, infrastructure improvements, interior renovation and added story: estimated at $48M in 2022, escalated 5% each year totals $58.3M •City Hall Annex Renovation with EOC: seismic, accessibility, infrastructure improvements and interior renovation: construction estimated at $7M in 2022, escalated 5% each year totals $8M Logistics for moving staff and furniture: NIC. •Memorial Park Specific Plan projects: 7 phases and numerous stand- alone projects are possible 5. Next Steps Next Steps •PROPOSAL DEVELOPED/STAFF & CMO REVIEWS FY25-26 and 5-year CIP proposal developed in February 2025, following input from Staff and Commissions. Staff reviews proposal with Senior Leadership and the City Manager. •COUNCIL – April 2 FY25-26 and 5-year CIP proposal previewed at [this] 4/02 City Council meeting. •COMMISSIONS April 3, 16 and 17 FY25-26 CIP proposal will be reviewed at 4/03 Parks & Rec, 4/16 Bike Ped, and 4/17 Sustainability Commission meetings. •PLANNING COMMISSION – April 22 FY25-26 CIP proposal presented at the Planning Commission, to review for conformance to the General Plan. •CITY COUNCIL – May/June CIP will be proposed as part of City’s Annual Budget review Subject: Fiscal Year 2025-2026 Capital Improvement Programs and Five-year Plan. Recommended Action: Receive presentation and provide input on the development of the proposed Fiscal Year 2025-2026 Capital Improvement Programs and Five-year Plan. Tonight’s Action Thank You!