Library Expansion-10.23.2019CITY OF
19
CUPERTINO
Roll Call
Visitors
PUBLIC WORKS DEPARTMENT
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3354 • FAX: (408) 777-3333
CUPERTINO.ORG
Coordination Meeting
City Hall Conference Room C
October 23, 2019, 9:00 — 11:00 AM
Minutes
Roger Lee, Henry Sang, Jr., Dianne Thompson, Kiran Varshneya, Michael
Zimmermann, Clare Varesio
Agnes Gao, The KPA Group
Marcene Taylor, The KPA Group (via phone)
Jim Davis, Citizen
1. Introductions
Attendees introduced themselves
2. Plan Review
Two options were discussed. Both options were two stories with the primary
difference between the options in the way the first story was configured. Option
1 included configuration of an increased sized Story Room and an increased sized
Children' Picture Stack Room. Option 2 relocated the Children's Stack Room to
the existing Story Room location and the Story Room relocating to the majority
of the new first floor area. The group preferred Option 2 with removal of the
elevator and eliminating 2nd floor off -hours access to bring the cost down. As an
alternative, a lower cost one-story option with a large Story Room/Program
Room that could be used during off -hours was discussed.
3. Cost Estimate
There was discussion about costs for Option 2.
Option 2 without elevator:
Original Option 2 Cost Estimate w/ elevator: $9.3M
Deduct elevator: - .4M
$8.9M
Potential Library Contribution (Ops Budget): -$1.01VI
Estimated Revised Cost to City: $7.91VI
Less $5.5 budget: - $5.51VI
Shortfall: $2.41VI
Lower Cost One -Story Option (to Fit within Budget):
The cost estimator said that the One -Story Option could likely be built within the
$5.51VI current budget.
4. Delivery Method
There was a short discussion on delivery methods, and whether project costs
could be reduced with DB. The Cost Estimator said that since the project is an
infill project, it could not realize the full benefits of DB and it won't reduce costs
significantly.
5. Schedule
Henry and Kiran felt that the Library Foundation and perhaps other stakeholders
needed more time to review the plans prior to making decisions, even if that
delays our November 5 City Council presentation. Dianne noted that we are
trying to move ahead quickly in order to stay on schedule, avoid continued
construction cost escalation and perhaps lose a construction season.
6. Conclusions
The group preferred Option 2 w/out Elevator over the Lower Cost One -Story
Option. The group discussed whether both options, once developed and costed
out, should be brought to City Council, or if it was preferable to just bring the
best (although more expensive) option to Council. The group decided to have
this discussion with the full Stakeholder Group at the next meeting scheduled
Thursday, October 24, 2019. Option 2 is being updated to eliminate the elevator
for the October 24 meeting.