Library Expansion - 08.22.2019CITY OF
19
CUPERTINO
PUBLIC WORKS DEPARTMENT
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3354 • FAX: (408) 777-3333
CUPERTINO.ORG
Coordination Meeting
Cupertino Library, Think Tank Room
August 22, 2019, 5:00 — 6:15 PM
Revised Minutes
Roll Call: Benaifer Dastoor, Nancy Howe, Roger Lee, Qin Pan, Darcy Paul, Henry
Sang, Jr., Dianne Thompson, Clare Varesio, Kiran Varshneya, Amando Wo,
Michael Zimmermann
Visitors: Steven Scharf, Mayor of Cupertino
1. Introductions
Attendees introduced themselves
2. Meeting Minutes Approval/Revisions
There was discussion to amend the 8/1/19 draft minutes:
Item 1, paragraph 3 - The wording was amended to read, "The City of
Cupertino will provide approximately $600,000 in funding over 2 years and the
Santa Clara County Library District Joint Powers Authority will pay for additional
hours."
Kiran moved to approve the minutes with the revision. Benaifer seconded. The
motion passed unanimously.
3. Project Timeline Review
Michael Zimmermann presented the Library Expansion Timeline.
4. Development of Performance Criteria — Discussion on getting as much of this
information available by Nov. 1 and that this activity be delivered before Jan/Feb
2020.
5. Status Update
A. Building Condition Assessment
Paul Power from KPA conducted a building assessment of the library
8/22/19. He verified that there were no structural or other changes from
the drawing on record. The water system is sized appropriately and the
electrical capacity is sufficient. There may be a structural issue with
building over the reading room because the floor elevations are different.
One remedy is using a ramp. KPA will look at code requirements due to
the project being an upgrade. An analysis will be performed and provided
to staff and the Library Room Expansion Team.
B. Cost Estimator
Staff is getting together a list of firms with experience with Design Build.
They will focus on vendors with Design Build projects in the public sector.
Henry and Nancy will provide a list of company names to staff that have
this experience.
C. DB Authority
Staff will go to Council on September 17 to request Design Build approval
for projects over $1 million. If approved, it will pave the way in October
for either option — Design Build or Design, Bid, Build.
D. Parking Study
Staff engaged a consultant and a contract is in process. The study will
start in September. The consultant will provide recommendations about
parking spaces. Building and Planning Departments will be consulted
regarding current parking deficiencies. The Shuttle pilot program, bicycle
paths and potential alternate parking will also be considered in the
review of Transportation Demand Management. A draft of the parking
study analysis is expected in October/November.
6. Next Meeting Date: September 12, 2019 5:00 — 8:00 pm TBD
Action Items:
- Henry and Nancy email Michael with contractors familiar with Design Build
Delivery.