Library Expansion - 08-01-2019CITY OF
19
CUPERTINO
Roll Call:
PUBLIC WORKS DEPARTMENT
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3354 • FAX: (408) 777-3333
CUPERTINO.ORG
Coordination Meeting
Cupertino Library, Think Tank Room
August 1, 2019, 5:00 — 6:30PM
Approved Minutes
Benaifer Dastoor, Nancy Howe, Roger Lee, Qin Pan, Darcy Paul,
Henry Sang, Jr., Kiran Varshneya, Amando Wo, Michael
Zimmermann
Visitors: Dianne Thompson, Interim Assistant City Manager
1. Introductions
Attendees introduced themselves
2. Meeting Minutes Approval/Revisions
There was discussion to amend the 7/18/19 draft minutes:
Item 4. Design -Build Delivery Requirements, first sentence originally
was "The design -build delivery method requires more effort in the
initial administration of a project as compared to design -bid -build."
The wording was amended to read, "The design -build delivery
method, based upon current understanding, may require more effort
in the initial administration of a project as compared to design -bid -
build."
Darcy moved to approve the minutes with the revision. Roger
seconded. The motion passed unanimously.
3. Project Timeline
The project timeline flowchart with estimated completion dates was
presented by Michael Zimmermann. The plan involves the CCMP
Preferred Perched Alternative, option D selected by Council in the
Civic Center Master Plan process on July 1, 2015. Budget was
adopted by Council June 18, 2019 of $5 million for the building and
$1 million for parking analysis and improvements. The City of
Cupertino will provide approximately $600,000 in funding over 2
years and the Santa Clara County Library District Joint Powers
Authority will pay for additional hours.
The next step is to commence with a Building Systems Assessment in
the August/September timeframe which will lead to a Cost and Time
Estimate update in the September/October timeframe. It is
estimated that the City Council will be provided a project update in
the October timeframe. At that point, either the design -bid -build
or design -bid process will be selected, and additional funding (if
necessary) will be considered.
If the design -bid -build process is selected, an architect will be
engaged in the November 2019 to January 2020 timeframe and a
design is estimated to be received in approximately September 2020.
The City Council will be updated and it is estimated to go out to bid in
October 2020. Councilmembers will be asked to award a contract in
approximately November 2020 with the expectation that
construction could begin in approximately December 2020. An
opening ceremony is estimated in the November 2021 timeframe.
If the design -build process is selected, a DB facilitator will begin in
the November through January timeframe, followed by developing
performance criteria in January/February 2020 and an estimated
update to Council in February 2020. It is estimated that an RFQ
would be issued in March 2020 followed by a request for Council to
approve the DB Agreement in approximately June 2020. The design -
build would begin in July/August 2020 with an opening ceremony in
the August/September 2021 timeframe.
4. Update on Project Delivery Discussion
Michael Zimmermann and Roger Lee provided an update on the
project delivery methods.
5. Next Meeting: August 22, 2019 5:00 — 6:30 pm Library Think Tank