Library Expansion - 02.13.2020CITY OF
19
CUPERTINO
Roll Call:
PUBLIC WORKS DEPARTMENT
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3354 • FAX: (408) 777-3333
CUPERTINO.ORG
LIBRARY PROGRAM ROOM EXPANSION
Stakeholder Meeting
Cupertino City Hall
Quinlan Conference Room
February 13, 2020, 6:00 - 7:30 PM
Minutes
Benaifer Dastoor, Nancy Howe, Roger Lee, Qin Pan, Darcy Paul,
Henry Sang, Jr., Dianne Thompson, Clare Varesio, Kiran
Varshneya, Michael Zimmermann
Visitors: James Davis, Citizen
Jennifer Weeks, Santa Clara County Library District
1. Introductions
Attendees introduced themselves. Nancy Howe introduced Jennifer
Weeks as the acting County Librarian since current County Librarian
Nancy Howe will be retiring in two weeks.
2. Approval of Meeting Minutes
Kiran Varshneya made a motion to accept the November 7, 2019 meeting
minutes. Henry Sang seconded. The motion passed unanimously.
3. Project Update
Michael Zimmermann provided an update about the Library Expansion
Project.
Statement of Interest
Staff issued a non -mandatory Statement of Interest for the Library
Expansion Project in November 2019. Non -mandatory means that other
firms can express interest after the Statement of Interest close date. Of the
7 Design -Build Teams that responded, there were 4 strong firms with
library design experience. Some firms teamed up together.
Request for Qualifications (RFQ) for Construction Mana eg ment
In December 2019, Staff issued a Request for Qualifications for
Construction Management (CM) Services to manage the project. The CM
will manage all construction, provide input to City regarding bridging
architect and design build firm.
Staff held a non -mandatory pre -bid meeting. Seven firms attended the
meeting, of which, five or six were highly regarded. Three were selected
to interview - Griffith Structures, Mack 5 and Nova Partners.
After the three firms were interviewed on February 5, 2020, Nova Partners
was selected unanimously by the interview panel to serve as the
Construction Manager.
Civic Center Plaza Parking Analysis
On March 17, Staff is planning to provide an update on the Library
Expansion to Council. Michael discussed options to deal with parking
supply and demand.
Ideas to reduce demand: utilize shuttles, incentivize employees for ride -
sharing, provide additional bike racks.
Ideas to increase supply: create angled parking, add future parking
garage, move City and Library employees out of parking lot to allow
patron parking, change the time limit to 2 hours.
4. Project Schedule
Michael Zimmermann provided a milestone schedule.
5. Library Commission Meeting of January 8, 2020
Michael provided an update to Stakeholders that Dianne Thompson
attended the Library Commission Meeting January 8, 2020 to update
Commissioners about the status of the Library Expansion Project.
6. Bridging Architect Selection (discussed out of order earlier in the
meeting)
Request for Qualifications for Bridging Architectural Services
Staff issued a Request for Qualifications for Bridging Architectural
Services in December 2019. Seven firms attended a non -mandatory pre -
qualifications meeting in January 2020. Two firms submitted an RFQ:
Byrens Kim Design Works and EHDD. Both firms will be invited to
interview on February 19, 2020 with City Staff, Library Staff, Construction
Manager and two representatives from the stakeholder group (1 from
Library Commission and 1 from Library Foundation). Qin Pan
volunteered to represent the Library Commission and Henry Sang, Jr.
volunteered to represent the Library Foundation.
Next Meeting — 3rd or 4th Week of March