Library Expansion-11.07.2019CITY OF
19
CUPERTINO
PUBLIC WORKS DEPARTMENT
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3354 • FAX: (408) 777-3333
CUPERTINO.ORG
StakeholderMeeting
Cupertino City Hall
Conference Room C
November 7, 2019, 5:00 — 6:30 PM
Mini itac
Roll Call: Benaifer Dastoor, Deb Feng, Chuck Griffen, Nancy Howe, Roger Lee, Qin
Pan, Darcy Paul, Henry Sang, Jr., Dianne Thompson, Kiran Varshneya,
Amanda Wo, Michael Zimmermann
Visitors: Agnes Gao, The KPA Group
Jim Davis, Citizen
Jennifer Weeks, Santa Clara County Library District
1. Introductions
Attendees introduced themselves
2. Approval of Meeting Minutes
Henry Sang, Jr. made a motion to approve the October 23, 2019 and October 24,
2019 minutes. Qin Pan seconded. The motion passed unanimously.
3. Update on Plans
Agnes Gao reviewed the one-story and two-story designs. The one-story design
discussed does not include an elevator, and a toilet would be relocated
downstairs. Additionally, the design includes doors to the courtyard. A movable
wall for the story and program rooms was suggested. This plan would swap the
existing Children'sstacks and story room. The total occupancy would be 280
(without the stage): 170 in the program room, 110 in the story room. Occupancy
would be 228 people with the stage in place. People brought up the fact that the
storage square footage wouldn't accommodate all the tables, chairs and the
moveable stage.
In the two-story design, the first floor includes storage. The room size is 1,620
square feet and there would be overflow seating on both floors. To add storage,
the kitchenette could be reduced in size. There is no elevator planned, but there
is accessibility after hours on the first floor.
4. Update on Cost Estimate
Michael Zimmermann provided the cost estimate.
Roger shared that he, Dianne Thompson and Michael Zimmermann met with
representatives from the cities of Newark and had a phone conversation with
representatives of Morgan Hill. The City of Newark is currently constructing an
$88M civic center project and Morgan Hill recently awarded a $2M library
expansion project.
For the one-story design, the Design Build delivery is estimated to be $6,110,617
while the Design Bid Build delivery is estimated to be $5,636,604.For the two--
story design, the Design Build delivery is estimated to be $9,104,439 while the
Design Bid Build delivery is estimated to be $8,987,900. There are factors other
than these early estimated costs that will determine which delivery process
should be considered.
Staff discussed soft costs, contingency and equipment that may be donated by
the Santa Clara County Library District Joint Powers Authority.
As part of the process, the City would receive a Statement of Interest from
Design Build teams to determine if qualified companies are interested in bidding
for the project. An architectural firm can provide bridging documents, then the
City would issue a Request for Proposal (RFP) for Design Build teams.
The Stakeholders have a strong preference for the two-story option. City
Manager, Deb Feng, indicated that there are planned development agreements
with community benefits that may be available to provide funds for the funding
shortfall required for the expansion project.
The library room expansion will be discussed at the 11/19/19 Council Meeting
and there is a Town Hall meeting scheduled in Cupertino Community Hall on
November 20 at 5:00 pm.
5. Next Meeting
Next Meeting TBD