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P&R 1971 - 1978 PARKS RECREATION 1 of 11 CCMMISSION - ,MINUTES ( 1971 - 1978) r s City of Cupertino 10300 Torre Avenue ?53-206,,? AGENDA Regu?ar Mee._ing of the Parks & Recreation Comrissi.ori Tuesday, January 12, 1971 7:30 p.m. I. Call to order II. Roll Call III. Minutes of : he Previous Meeting __ Co,, '= f7C- ndr of December �, 1971 Com,Tunica.ic•ns A. Written B. Oral j;. Review of Council Actions -- vieeting of January '! , 1971 VI. Discussion A. 3ikeways in Ct~',nertino B. The closing or program use of the park :�ui_ldings C. More on t'�e Acting, City Manager' s F;epor; on Wilson Park -- a report. by a committee of Llie narks and Recreation Commission VII . n;ew taus'ness V1T,;,t, Reports A. Director IX. Ad.jou.rnment CF CUPry T� Q T Y OF CUPERTINO 10300 TORRE AVENUE ♦ CUPERTINO, CALIFORNIA 95013 - Op'VATio:f CIGYlF` OFFICE OF THE RECREATION JIRECTOR TELEPHONE 252-4505 January 8, 1971 The Honorable Gary G. Stokes Mayor of Cupertino 21724 Regnart Court Cupertino, California 950111 Lear Gary : As I had promised, you would be the first to know officially of my resignation, effective January 29, 1971, from the position I have held for more than1 years since the inception of the Recreation Department. With the little time I have left, I plan to have some long ® delayed medical attention taken care of and wind up my affairs in city government. In the tender of a resignation there is usually a desire "to blast away" and "let 'em have it" or to make, hopefu '.ly, constructive recom;r-endations . I came in as a gentleman. I shall walk out as a gentleman. You and I have worked together long enough for me to realize that you will give serious consideration to these recommendations. 1. As regards the closing of recreation buildings at dusk. a. We seem to have lost sight of the fact that, in addition to offering a variety of program opportunites for the people who can't par- ticipate in daytime programs, the park buildings, by the presence of staff and participants until 10 p.m. , are "protected" from what could be much more serious problems of vandalism. Closing the buildings at 6 p.m. and thus leaving the building unstaffed would simply add four more hours a day when the vandal may ply his trade. That' s 20 more hours a week we are "offering" to the Vandal! As it is, most of the vandalism occurs over the weekend when we have no supervision in the parks after 6 p.m. The Honorable Gary G. Stokes Page 2 All January 8, 1971 b. Closing the park buildings at dusk leaves 12 groups (about 175 people) out of leisure opportunities. At presents the department already has classes and groups occupying all of the school_ district ' s multi-purpose rooms and classrooms w& Y mould lend itself to recreation activitic nin easy driving distance of Cupertinan€. ._,5t of the classes and groups we had hoped _oust, in the recreation buildings are those i ich can' t be easily offered in a school fa 11.ity. i.e . Bridge classes (which require br ale tables and their storage) , Framing claY: .z (which require wood-working equipment a.nu I don' t think the City would want the responsibility of using the wood-working shop of the jr. high schools and we couldn' t get a permit. anyhow) , Chinese Cooking, i3ea,"Pd Flowers, Handwriting etc . , all of these need the "atmosphere of a cozy recreation setting while at the same time "protecting" the building. c. We have all worked too long and too hard (especially you and I, and the two other Councilmen who have supported recreation through these past 8 years) to acquire some indoor recreation facilities to meet the leisure needs of a great many of our people . We have two recreation buildings . Let ' s J use them, and use them to the hilt. Let ' s prove to the citizens that their hard- earned tax dollars are used to the maximum. Let ' s not get accused of the same charge too frequently made of other public buildings which close before "sundown" and are con- sidered a waste of tax monies because they close too early. We have two recreation buildings and they should be made available to the public during the public ' s leisure time . _i can't conceive of a recreation facility which operates only during business hours ! The Honorable Gary G. Stokes Page 3 January 8, 1971 d. This City has had several community-wide surveys, and, without exception, these have pointed out the need for teen .facilities. As far as I was concerned, the over-riding reason for the construct~ gin of those two buildings was to satisfy, in a small ifay, and until a community center was built, the desperate need of our youth for a facility or two inhere they .-.ould be welcome. We have denied our youth the use of these facilities because of the clamor of a very small minority. I do sympathize with those people, but I can' t see where they would be more "comfortable" by taking the supervision out after dark and leaving the two areas to the "mercy" of the few vandals to do as they please. You and I know that the solution is not to close the buildings but rather to maximize positive opportunities and bring supportive law enforcement to the s w trouble-makers. There is no denying the presence of vandalism, but why expose the buildings to more of it? Obviously, my recommendation would be to keep the buildings open and supervised to a reasonable hour, which would be until 10 p.m. 2. For the greatest efficiency and for maxi.rnum cooperation and communication, the park custodial and maintenance personnel should be under the supervision of the Parks and Recreation Department instead of under Public Worts . The re-organization last summer, which I supported in the beginning, has resulted in a great deal of mis- understanding and mis-information, as to the roles and responsibilities between leaders and custodians . It has been a. pain--and I'm sure, to both departments. 3. I am appea;_ing to the Council, and, especially to the three senior members who have helped to shape a multi- honored recreation program, to sup;)or. t a department dedicated to the expressed desires of hundreds of people rather than see it reduced and emasculated . Just wha,; have we done wrong anyway? The Honorable , ary G. Stokes Page 4 January 8, 1971 in 8 years : we have had more than 100 teen dances wi`.Yiout a fight or a ric t ; more than 700 out-of-town excursions to places of historic, e&Lcational, recreational, scenic and cultiira.l interest without an accident; averaged better {-han 5,000- participants a week :in our many in-town programs; developed many, many groups for which the City may take pride; we have continued to show total communi-U.y involvement ; n all groups, organizations and projects which we felt would benefit the City and its people--from bond issues to co-sponsoring "Frisbee" contests, from serving as chairman of charitable drives to acting as the hub from which rany of our Less for- tunate families and children have received some joys . We have done all these in the City ' s name and not for any personal glory. (fleck, you know very well, that we have not even personally asked for any salary raises in the 8 years, and you al-•o know that a'-though we have been housed under most difficult conditions, we have not and have never complained.) We have received our satisfactions, if you will, from our desire to serve . The negative publicity of th= bas.:, s_x months have hurt not only this department but also the City. Perhaps, my disappearance from the scene will restore some of the pride the City once had toward this department. 4 . The relations between the Council and the Recreation Commission are probably at a low ebb and increased communication between the two bodies would certainly be mutually beneficial. and be of great value to �-he City . 5. There should be a more conscious effort by members of the Council to attend the department ' s many activities . Walk right in on a teen dance or visit our handicapped program. We would be most honored . 6. At Council meetings, it might be a good idea to feature a department presentation (limited to 20 minutes) once every quarter in order to keep every- body abreast of what 's happening in other city departments. The Honorable Gary G. Stokes Page 5 January 8, 1.971 7. I highly recor=end the scheduling of regular department head meetings with the City Manager in order to openly discuss the administrative concerns of each. Among other things, this would help to keep each department operating in their area of "expertise" and not presume to be all knowing. I realize that the new City Manager will effectuate some of the above recommendations. However, I have offered these suggestions to you as reflections of what have been my concerns. I have always done my duty as I have seen. fit to do that duty-- to Cupertino and Cupertinans. Sincerely, PARKS & RECREATION ? ? John G. Parham Director djb Manager Thornton to initiate this pEA change also. ile. is Santa Ana's first m ` lanned r city manager, appointed in 1951, and knows intimately what has . been required to guide the city's . .respond to the needs of the growth front a small town of 35: neighborhood served, provide recreational 000 into the tenth largest city in California and one of the 100 facilities for all ages, ethnic largest in the nation. groups, help reduce social tensions Santa Ana has 22,500 Mexican- Americans and 1,500 Afro- Americans who together constitute 20°�. of the city's population. More- By Bruce C. Spragg people served. This reflects the over, these people are not dis- Assistant City Manager need for space because of the rapid tributed evenly throughout the city. Santa Ana, Calif. disappearance of vacant land. Of In several of the elementary recent years, over 5.000 newcomers schools, their children constitute annually have chosen to call Santa 901%r of the school enrollment. Ana their home. Although one can "Whoever heard of asking the never guarantee population-gro.vth Under-represented people public to design a school, street, or figures, nevertheless. we must be Until recently, these groups had water purification plant? Why prepared for perhaps a maximum never been-represented on the city should we ask them to design a of ten more years of rapid growth council or the Board of Education. park? Get professionals who know, before stabilization begins at ap- 'roday, this has been changed, and not a bunch of laymen who don't." proximately the 220.000 I--vel. At they do indeed become, involved in This perfectly natural reaction the time. the city expects to reach city development that concern their came from many of our own pro- the fairly respectable parkland av- neighborhoods. fessionals, staff members of our erage of two acres per 1,000 popu- Non-whites especially came in park department. Nevertheless City lation, exclusive of river beds and quantity to a City Council meeting Manager Carl J. Thornton per- other open-space areas. when the topic was park- sisted, invited people who live in Until Manager Thornton made development plans for a swimming the neighborhood to help design a his "revolutionary" proposal, we pool and recreation center in their ® proposed park. and to tell our pro- mass-produced parks, made ihen-, neighborhood. Nor is this a non- fessionals what they really wanted primarily for youngsters. Each had white characteristic. A few months in it. We haven't tried it very long ball diamonds, swings and picnic ago the city acquired a park site in yet, but the initial results have tables. For ethciencv, we located a predominantlw white neighbor- completely converted our dubious many close to elenlcntarw schools. hood and foettld th.1t local residents staff members. Now everyone is en- This policy resulted in the as_ro- were ready and anxious to partici- thusiastic. nomical statistic. of over 500 ball pate. in meetings to discuss its de- Santa Ana is 100 years old, games played each week for several welopmerlt. passed the century mark last year, week.,% and that was about all. If What is the difference between and has a population of 150.000. you liked softball, come to the the previous designs and a people- But more has happened in the last park. If you didn't. stay home. planned park. Beyond psychologi- 20 years than in the previous 80, Candidly, we had no great, overt cal involvement and partici}ation, especially in the development of public demand for adult recreation there are identifiable visual differ- parks and recreation. 7';te accom- and meeting places. Nevertheless ences. panying table shows flow the we realized uneasily that we were First the people in the neighbor- growth has taken place. not fulfilling our responsibility to hood express a surprising amount To further emphasize the serve everyone. It took no sociolo- of interest in the physical layout. change, 40% of the total park acre- gist to tell its that leisure time was and especially buffering techniques age, or 10 parks comprising 127 increasing for many people:, and between the residents and the park acres, have been added within the consequently we needed their in- itself. Not only do they review last 18 months. Note especially the vol-enient. closely the composition and height increase in park acreage per 1,000 Other factors prompted City of boundary walls, but they express sharp interest in contour grading, night lighting. potential noise, and other nuisance factors that en- croach on the privacy of abutting Year Naof total population Acres per homeowners. Through their advice part% acreage 1,000;):!(-.Pk' i and help, we doubt that we again 1950 5 61 44,000 1A will ha%c to go to the expense and 1960 14 162 100,000 1.6 unpleasantness of planting addi- 1969 27 315 150,000 21 tional shrubs and tinally raising a w.II height as we have had to do -- with the alder harks when adjoin-, 72 July 1970 • The American City ,`Y4 - ` r I[ } Y I t l 1 44 • The shredder tears junked ears into small pieces for shipment t to steel mills and foundries. Last Christmas the shredder reduced approximately 13,000 trees to chips for disposal at the Alexandria landfill. In previous years the trees were burned,causing a considerable amount of air pollution. neering has been going forward to Here the vehicle is flattened to a rated at 30,000 cfm blows rust, refine machinery in which the junk size acceptable to the hammermill dust and light fibers into twin cy- automobile is literally torn to throat. A dozen 230-pound ham- clones for capture and removal. shreds in a few seconds by tremen- mers, rotated by a 2,500-hp electric Steel emerging at the end of the dous power. motor, then tea- the hulk into fist- lines is relatively free from such Until recently, these shredders size pieces. The pieces are vacu- impurities as plastic, fiber, glass were generally considered to be self umed, magnetically separated twice, and non-ferrous metals, and is in a destructive, requiring about one and burned to remove what little form easily handled by the custom.- hour of welding and repair for each remains of the paint and fibers as er. In fact, P:.el mill and foundry hour of operation. Redesign and well as combustible residue that, be- customers desire this high-grade new metallurgy have eliminated the cause of entrapment, defies the steel and are willing to pay more nightly welding shift and sophisti- screening and magnetic separa- than the rate for sheared or com- cated equipment has been de- tions. pressed vehicle bulk. veloped to control dust and smoke. Last Christmas the shredder per- The Alexandria Scrap Corp. shred- Smoke eliminated formed an unusual task for the city der exemplifies what can be done The cylindrical burner sets at a of Alexandria. In past years as to solve the derelict-automobile 20° angle and rotates at 10 rpm. many as 20,000 Christmas trees problem. During the 18 seconds that it takes were piled and burned under the Plans for the shredder, installed for the pieces to travel the 35-foot supervision of the fire department. at a cost of more than $750,000, length of the burner they are sub- To comply with its own air- began in 1964 ant' installation jetted to 6,000,000 Btu's of heat. A pollution control law. Alexandria started in April 1968. The machine high-temperature after-burner elim- discontinued the annual mass burn- digested its first vehicle five months inates smoke generated in the burn- ing of the trees. Instead 91 truck- later. er. loads of trees (an estimated 13.000 The plant processes nearly 500 Ash is deposited at the lower end trees) were delivered to the shred- cars in an average eight-hour day. (by magnetic rejection) and the der and devoured in about six A crane feeds one• vehicle per min- steel drops onto an endless belt that hours. The residue was then hauled ute into the shi•alder's hopper. conveys it to a gondola car. A fan to tilt;city's landfill. ®, The American City 0 July 1970 71 ing residents complained that chit- $30,000. Moreover, these parks have found a comprehensive park dren were staring into their rear will require more money for main- development plan covering three to yards and windows. tenance and stalling. five years to be very useful. People ?`text, the people request more Another more subtle risk, is that don't mind waiting if they know in physical facilities that we normally of entering into the involvement advance what to expect, and when, would provide in a small park. A meeting poorly prepared. This can and have confidence in their city's ball field, swings and picnic tables be disastrous. We never go into the commitments. no longer is enough. People want initial meeting without some tenta- recreation centers with basketball five plans and facts. If you don't Greater confidence courts, weight-lifting rooms, clay- give the public some sort of outline To many of us, the greatest ben- modeling rooms with kilns and pot- to start with, and something about efit has been C`tat people in a disad- tery wheels, pool tables, showers, budgetary limitations, the neighbor- vantaged position no longer feel dance floors, meeting rooms, hand- hood people will think that you are that they have to riot to have their ball courts, lighting for night use of not sincere. It is wise to show the wishes respected. We have not tennis courts, all-purpose fields, exact location, size and shape of been completely free frum unrest— official "short-course" swimming the proposed park. We also have one of our patrolmen was shot in a pools (75 x 45 feet) with racing found it helpful to indicate the disadvantaged neighborhood. But lanes, separate diving areas and scale of an all-purpose field and we hope, and believe that we are wading pools They ask for colorful other commonly-requested facilit- winning confidence, that those who play equipment, modern and imag- ies, and to illustrate visually how feel that they have been ignored in inative. Despite our geographic they might fit on the proposed site. the past, do not dismiss this work proximity to the Pacific Ocean We always carefully explain budget as a patronizing attempt tr pacify (about six miles) park swimming limitations first, before any gro!,n with token recreation facilities pools are becoming increasingly discussions. aimed at buying racial r ace. popular,especially in the less affluent An important benefit is flexibili- And as pointed cut previously, neighborhoods. ty. Our staff has learned how to the risk is monetary. For 13 consec- Still another visual difference are present known factors without im- utive years Santa Ana has reduced those facilities which reflect the plying that everything is completely its property tax rates, achieving a neighborhood's "character." In a planned and cannot be changed. 40% reduction since 1950. At the predominately Mexican-American They have become very good at same time, we have reduced the area, we responded to a request for emphasizing the basic purpose of bonded debt by 70%. However two ® a large concrete slab to be used for the meeting—to learn what they bond issues failed this year; did not outdoor dancing. This park de- want, receive the constitutionally required velopment adjoins a local church Phase del two-thirds majority In view of this, where the community regularly development the city government raised its city holds colorful fiestas. In another Since costs still remain the harsh tax rate 239o' this year, allocating similar area, we are responding to a limitation, our staff members also more to acquisition of park proper- request for a "kiosko" or outdoor explain the possibility of phase de- tv and development of recreational bandshell for Mariachi bards. velopment. They show how some facilities. The City Council also has The most obvious ri-k, if this is steps, such as grading, drainage reversed its long-standing opposi- the way to term it, is increased and irrigation, require being com- tion to acceptance of federal aid. cost. Previously, we could develop pleted first, and as a unit, and how and now is preparing applications a park for $13,000 per acre. Under others, such as tennis courts, can for more than $1,500,000 in park "people planning", this may rise to comma later when funds permit. We funds. But the basic risk is public ac- ceptance, to be disclosed at the next council elections in April. �► 1971. So far, the Council has the -• Y _--Tt _ `°'�_ �, support of most civic groups and of the local neighborhoods where in- volvement meetings have been 1 held. We are convinced thin it is the. right way. it gives city off.cials aii opportunity to manage on the basis of equality of economic and social opportunities. Fo the citiien it rep- resents r resents a direct and priceless op- ® portunity to participate in his local � V'% government. t '' `r �: f'; '� �;• t ` Our staff has developed agendas ;` ` sr 'A for successful involvement meetings AIL that we would be glad to sham with The new park design has space for features like a portable other city officials and administra- band shell, used here by the Orange County Symphony Orchestra. tors. .44 74 July 1970 e The American City a avR t t-1 YQRR ANNIVERSARY URBAN ESSAY Vl now parks w, ill shape urban development . , . between now and the end of the century in today's fast-changing urban environment By J. E. Curtis facilities during the dark depression Commissioner of days of the 1930 s when armies of J.E. Curtis Pa rks and Recreation jobless men and women employed Boston, Mass. on WPA-financed projects, built baseball diamonds, tra :s, small Commissioner Curtis, recently { parks and large play facilities in appointed to his present post in I Crystal-balling the future of our municipal areas throughout Ameri- Boston, has written some 40 at- j nation's parks and recreation facili- ca. At the time, many thought them titles and monographs on recrea- ties is as risky as guessing the exact expensive luxuries. Today they Lion, parks and the use of leisure shape of interplanetary travel. Dis- would cost ten to fifteen times the time, some appearing in this i magazine. He has been awarded carding the crystal ball, I would price paid in the early 1930's. citations by the fC •v York State j prefer to utilize a technique called Throughout this 100-year cycle, PTA, the New York Srote Recrea- j "synectic perspection." * the tone of the park was generally tion and Park Society,B'nai B'rith, ! Traditionally,America has shaped formal, graceful, lovely and ornate. Westchester County Recreation its parks and recreation facilities Fences, railings, banisters, walking and Park Society and others. He after Europe's great parks and its surfaces, decorative lights, all is a past president of the tong small urban green spaces. From the showed the distinctive mark of the Island Recreation and Park So- = Civil War until the early 1900's, our artist, even if the item eventually ciety, Maryland Recreation So- ( parks presented great, formal, beau- was mass produced. Curlicues. gim- ciety, Westchester Recreation and I tiful green sights in large cities and cracks and gingerbread showed Park Society, and is president- towns, kept in neat order, and everywhere, and delighted the eye elect of the New York State Rec- reation and Park Society. He has treated like the front lawns of a of the park buff. Play facilities them- taught public-recreation adminis- tycoon's home. The magnificence of selves were relatively simple and un- tration in the graduate school at New York's Central Park,Chicago's adorned, consisting usually of open. Columbia University for five years. ! Lake Shore Drive, the Boston Gar- grassy meadows, with an occasional He also has instructed at New f dens, and, in Sacramento, Calif., baseball diamond. York University, Rutgers Univer- the park-like setting of its State sity, and Nassau Community Capitol, all suggest this Victorian Changing tithes College. period. The nation added to its in- World War It, spiralling costs. Prior to his appointment to his ventory of parks and recreation labor-saving machinery and the present position, he was Commis- crush of the post-war baby Mort sioner of Parks and Recreation, *Synec(ic persprction is the assembly of have changed these Irk olicies as White Plains, N.Y. relater! established corroborated factors p well as almost everythth ing else. rtee- Io produce a lot;icai vanishing-point ex- (ension into the future, is form of induc- ord-breaking use of city and national lion, rather than speculation. parks have brought a host of new The American City a October 1969 87 space,and which compel major face- Y• l xr� + _ lifting in the Victorian park of the t � T� • past. A' Simultaneous with these changes, a massive convulsion is coursing the fS �. world. Powerful forces are in con- flict in all major centers of the world, F and, frequently, public parks and �' •. i recreation areas provide convenient arenas for the joust. The mall in Washington, Lincoln Park in Chi- cago, Griffith Park in Los Angeles, ' '* Central Park it New York City, the " « Y Boston Common and the lovely '"`�� t,t� �_!�": ': • greenswards )f Atlanta, Memphis, y Dallas, San Francisco, and Omaha y y have borne the foot pressure of st �. revolutionary meetings, protest rvtN marches and encampments, con- frontations with police and National Guard forces, and the social ex- 4 plosions felt around the world. � .,.•._s.. �..,_ ::> .' - = ,� :}° Dr. Richard Kraus. Columbia Old-fashioned play equipment now has given way to innovative University, sees this development as designs such as these Jamison units that challenge children's imagination. a "direct and priceless opportunity to involve the disenfranehi ed fully in park policy making and in major service problems. The upward climb phalt parking areas. Dainty, filigreed decision making where parks and of labor costs and, ergo, the tempta- bandstands are inadequate for to- recre."ion are concerned."* tion to replace human labor at every day's frenetic musical units, and are turn with new, efficient machinery, being replaced by mobile show- Battle against littering have revised markedly the appear- wagons and acoustically designed The Visigoths of litter, filth, trash ® ance and operation of our parks and music shells. New buildings in large and waste are also bugling to the at- recreation areas. Many of the old parks accommodate modern food tack. Overflowing waste baskets, formal parks and green areas still services, souvenir sales, artificial ice acres of broken glass, ruined shrubs remain but their use is changing so rinks and mechanically operated and flo%%er beds, mutilated benches, rapidly that one has difficulty rccog- swimming pools, model boat and defaced statues and building walls nizing their original character. Open plane facilities. marinas and a host have turned some parks into pig- lawns have been converted to as- of facilities which consume park stys. Conscientious citizen resent- ment against these onslaughts and against the loss of parklands is or, the rise, and conservation and urban F� _ c .,;, ; '`�� = beauty movements are gathering '; ` ; ti ;, _ i �,� considerable strength. The first �•,' �%�>' 1 ; ' 't: SklCinishes have been held but final winners are nowhere in sicht. Battles against auto junk yards, the erosion of green hills, the pollution of swim- 1 ming waters and beaches, and the " '" •r ram°` S e'r'''f rapacious stripping of trees and top , .s + `;R ` ,° `✓ Y ' ', soil—these evils are being fought more bitterly every day by modern day Joans of Are and lloratios. S` ; Two opposite-coast classics in this s u t �� are the Santa Barbara, Calif,, off- shore oil operations and their im- pact on neighboring bathing beaches, and, in the cast, Consolidated rdi- 1 j New equipment lowers son's five-year tussle with nature _'Amer— labor needs and compensates T to an extent for higher and hark enthusiasts over the pro- f wages.Here a tree surgeon posed power plant on the Hudson i = , F .', • g : 1 • in an insulated bucket .+ ,. mounted on a Pitman Hotstick aerial lift maneuvers 'Vowh Srn'irr• News, N.Y. Starr Pit•i- rr * t, Tr. . ¢ safely past power lines to sion for Youth, Spring 1969, Vol. 20, do some tree trimming. No. 2. 88 October 19G9 • The American City River. Bwh promise decades of From this erupt'on in new life than facing an emergency in a park struggle. patterns, in new finance, in new and being thwarted by locked doors, Alfred North % hitchcad, famous public action, we have a ha-c pattern coal-functioning machinery, vandal- architect-philosopher, said: "the from which our parks and rccrca- ized telephone booths, and the total major advances in civilization are Lion facilities may be projected into absence of policemen or other uni- processes that all but wreck the the next ten to 15 years. formed personnel. societies in which they occur." " We The need for more manpower is The design of the park and rec- see the wi_dom of his wards in our obvious, despite the many advan- reation facility of tomorrow will, present urban spasms. tages of new machinery and auto- very likely, be less formal than our mation. A recent national study turn-of-the-century English or Design indicated that from 200,000 to French garden. Th:, tone of Ameri- The design and construction of 400,000 potential jabs exist in our can life becomes increasingly less playground equipment is evolution.- nation's park and recreation areas formal and in many ways, closer to ary. As recently as 1950, play- if we restore the human parking nature. Massive central entrances ground designers settled for what attendant, the food concessionnaire, in large parks, will give way to was termed, "A plumbers nieht- mare," pipe-constructed units added one after another in a splash of -- ` color, op- the assumption that this was exactly what the child was seek- ing in his playgrounds. Today, this c;- riot of color has been modified by the introduction of timber, fiber- glass, concrete, rubber and natural materials which soften and make : more Iifelike the all-pipe, all-color -. t pattern. The brilliant designs of J. Paul Friedberg playgrounds in New York City's newest hr,•using projects h demonstrate �c enriching effect of rock. raving stone, timber, sand and subdued materials, as compared to garish pipe and color patterns. ' .. Finance Changes in the philosophy and rationale of parks and recreation have brought corresponding changes in public attitude toward costs. Sc(-,- merits of the American population which, until recently, would regard More leisure time,and a rising standard of living means a a park or recreation facility as a demand for more and different types of recreation. Boating is one of "frill," are demanding larger units them,and prefabricated mooring spaces such as this ABC Marine Enterprises circular unit shows one of the ways to provide them quickly. and more advanced planning in their parks. Expensive swimming pools, ice rinks, artificial bathing beaches, the patrolling security man who scattered small, attractive, conve- marinas, golf courses tennis areas maintains order in remote parkways nie;it entrances. Softer lighting, i�ll n- and picnic groves are being con- structed and remote footpaths, the matron. ntinatcd inforr;u►tion signs, great costsinvolved are astronomical. An-at a record rate, and the in the rest room, etc. There is a pre-- publicity on coming events, these costs testing clamor from the general pub- are part of the new parks. nual gross costs for public recrea- lic over broken vending machines, tion and park operations are inching filthy rest rooms, a lack of informa- Scheduling up into the low billions, according tion centers and a dearth of cour- Scheduling of activities year- to the latest Yearbook of the Na teous personnel throughout our en- round will replace the former warm- tional Recreation and Park Associa- tion. This it; still modest when con- fire recreation and parks system. weather monopoly in urban park. Lion. T in the light of America's This has offended the public and use. This will be assisted by air $de billion spent annually America's all created fears about safety for conditioned all-weather buildings, farms of leisure and annually dive isen allnt, women and young children in these and the use of temporary shelters but s f e marked rise from the public areas. such as bubble structures or air several itir►udred million figure of the The use of power mowers, for inflated structures. The conventional late 1950's. example, should not preclude the 9:00 to 5:00 p.m. scheduling:, and presence of a trained and concien- the five-day per week heavy stalling "The Atploirmr Aesthetic" by Alfred tiaus worker system strategically to the exclusion of Other periods North It'hirelread• located. Nothing is more frustrating must be replaced. A leisure calen- The American City a October 1969 89 concept suggests the total acreage of the city identified as a living park. Hospitals, gasoline stations, schools, streets, fire .tations, stores, shops and other essential urban ap- pointments would be placed within } the park structure so that all ele- merits were complementary. To do this with an old existing city is not easy, but we try. On the other h:--d, x to do this in a relatively new virgin s : city like Tapiola,Finland,or Reston, Md., is exciting and far more attain- able. <t The foregoing cannot be realized without the commitment of massive _ financial resources. I believe that the amount being invested in parks, recreation: and leisure services of Lighted golf courses now are common all kinds will more than quadruple in the next ten years. and help make this pastime more popular. We must expect changes in pub- lic policy that will encourage this dar and a leisure clock will be de- retired people and semi-retired pco- investment. This observation vised which will have little in com- pie will turn to this enjoyable field emerged from a recent park fortim: mon with the standard clock and of endeavor and spend more years "Private investors should be calendar of the day. Personnel will in it than their original retirement given tax incentives for land dedi- be employed, trained and utilized plans suggested. The great advan- cated for recreational purposes. In- to relate to the new public living tags of these two developments is dividuals or groups should be patterns rather than the customary that we should have a happy mix- encouraged to purchase land for clock. Lang afternoon and evening ture of vouthful new careerists to- recreation as a holding bank until programs, many going far into the gether with matured and well-ex- governmental agencies purchases ® early hours of the morning, massive pericnced retired and scini-retired are able to prevent }2nd speculation. scheduling for the weekends, and professionals. Tax benefits should also be applied total programming for year-round High mobility, and expanded in- to this efTort. .Furthermore, private operation is already under consid- ternational travel facilities h;rald a enterprise should be encouraged to oration by most progressive rccrea- strong el nnent in toworro•x's rec- invest in recreation in Urban irlller- tion and park agencies. This wider reation. 11ovements of great nuns_ city areas ihrouch favorable zo-line variety of activity will justify a bers of people, in some cases entire regulations, building code modifica- much wider collecting of revenues small communities of 2,000 to tions, and the availability of insur- and fees and charges. The public 5.000, will be carefully engineered, ance and liability protection."* will pay more willingly for activi- and relatively commonplace. Enormous business empires to ties which are obviously geared to service leisure needs arid the devel- their convenience and timing, than Planning Effect opment of a great complex of power they have been in the paying of fees One of the most intri"uing con- structures to�deal in this precious for conventionally planned activi- cepts for the future is one that was commodity, "good living," will rise ties. The traditional ten-cent cri- hatched in the city of White Plains, in tll%. next ten years. The financial trance fee to a children's zoo in a N.Y., that is, "Tile City in the base for this massive expansion and public park is no more realistic Park" concept. Though White refinement of our parks and recrea- than a five-cent bus r;de. Plains is still far from obtaining tion structure throu_:hout the world this dream of a city laid out on the already exists, and simply needs the Profession of recreation framework of one all-encompassing galvanizing force of new thinking The profession of recreation, park, other cities have moved in and new triggers for investment. park and leisure administration will this direction. Tapiola, Finland, Parks and recreation of the 70's receive substantial aid from univer-- nicknamed the "Garden City," is and the 80's represent, indeed, a sides and from all levels of govern- perhaps the nearest thing at the most dynamic, exciting,, and almost ment. The quality, quantity and moment to this accomplishment. unlimited area for new design and stature of the leisure cinle adnlinis- The concept of a city being literally development of this fast-changing trator will rise proportionately, and and totally a park with all fixtures, urhan civilization. -4® larger numbers elf our bright young living needs. activities and acconl- ---__. people will select this field for nlodations placed within it, is be- "Front inintars of , wiortai Forum on careers. Morcover, due to the coming inereasi111'15 feasible. l6ther PmAs and Rccrcation in the, Urban Changing nature of our work, ill- than a city with parks, rathel' t11(I11 Criais', copn'cttrd hp the- ,rational Recre- a:ion anal Purl .•tsymiotion, Washitt,iam. creasing numbers of highly skilled a city having beautiful parks, this u, C'. March 19-21. 1969, 90 October 1969 a The American City controversial park wins friends Businessmen who fought park construction now endorse this prize-winning green oasis By Sheldon D. Golub shadv but inaccessible. it was over- two sides by bare commercial-area Montgomery County grown, littered with trash and sur- parking lots. This spot of land oc- Planning Commission rounded by brick and asphalt. cupies less than an acre. Heavily Silver Springs, Md. As the business community ex- wooded, this property collected all panded, the Maryland-rational types of litter. It was rather flat, Capital Part: and Planning Com- and its only interesting feature was In the busy heart of suburban mission realized that this property, tall oak trees. Silver Spring, Md., outside Wash- too, would yield to mortar anc' When the community business- ington, D.C., our commission cre- stone if not protected. If this open men learned that the commission ated a small restful park against space disappeared the last vestige planned to purchase this land and the wishes of nearby businessmen. of green in this already congested construct a park on the site, they But now that they are using and en- area would be gone, and with it opposed the development individu- joying this improvement, all bitter- would go the last remaining buffer ally and cc,llectively. They believed ness has fled. Some in fact now zone dividing the business and that this small piece of property, so refer to it as "a gem of a park." residential community. long an eyesore in an already un- This green spot sprang to life on Flanked on two sides by residen- attractive setting, would hardly do a small plot of ground which was tial streets and on the remaining for a park that shoppers and resi- - t vt fl yRf.L�J `ib Jl� `lu '.`Y i ,JY'i'�'�y ."•�`�. t ^.. �OE0`N NlY1,' s K OVN� i' DRINKING FOUNTAIN, NATUPAL STONE WALL `V ;i I � ...y#Y GA2FD0 - i`. l'. .,. ._. •t _ .. ^o Y •.' 0 NG C i. I [q{fjI7Z t 4?, 4t' '�t't �' ;1c 1 '. t y't•. I tt u ,.<r 14M .��Z c4'; x LMtt� �Ir„tie � w t�3"'' �. •+\.1 � Y lj `t��.: d,� R i ^f ,t `,'�d,'i..' •'!.�� ' ;r^ Itt t '.^'ava 4 ' ,� � k ' �'�S tend., t'� i �i I f„ '� t t "}L•:j � •�- t�ll=�t� i.. a ,' it a trti ttt ,,ate t1'�'� {• �tt+�,,y�J 'V. '.`t44'a�CCllpkr'1T1M'.`4fiW+ ti,t�t{F? 5, 'r'Rw' I�j:.4#tIt 1'•�" Although it comprises only 17,588 square feet, this carefully designed oasis shields visitors from the bustle of the neighborhood. 70 July 1969 • The American City �•" "" {' . dents would ew'ish to use. Many wanted to dear away the oak trees t and replace them with another bare " addition to the existing parking - -Ws =?� ,+` area. Park vs. parking Their uncoope.ative a t t i t u d e - - spoke loudly against the park de- velopers and in favor of the park- jag lot concessionaires. Against these objections the commission balanced the future of the area and decided to proceed with plans for thepark. '- -.m.•._,ir: ��••--. ' ;,.'- .. :•_«4 1_...,.*'te` :t,, ,. -.•v,: In planning this park, Senior Plenty of benches,a pleasant fountain and a gazebo together with attractive plantings were instrumental in winning an award for design. Landscape Architect Hans Hanses first concerned himself with man's basic 'desire for fresh air and a chance to exercise sometime during such as marigolds, petunias, alter- ceived national recognition last his daily routine, his wish for the atums and geraniums abound. Ociober when Mrs. Lyndon R. opportunity to stroll directly from Heather and plumba__o, which Johnson presented the Maryland- his home or his place of work to bloom from sprint; to late fall, pro- National Capital Park and Planning a pleasant, green, quiet space. The vide continuity. The gazebo columns Commission and our landscape park planners also wished to save double as trellises for clematis and architect. Hans Hanses, with the the existing oak. trees. A sheltered climbing hydrangea. annual American Association of area was necessary as well as sev- Nurserymen. Landscape Award, the oral benches. Just enough light had A better idea only one of its type presented to to be provided to make the park We never doubted that we took a public agency that year. safe at night without diminishing the right approach in deciding to Althoueh this park has been the privacy of the surrounding construct the park -- and in our completed fcr only a short tinge, residential area. The solution in- restful design for passive use. And its presence has influenced nearby eludes an intimate seating area, a now we can show proof in the form residents to clear, tip their yares sunken garden with a lighted foun- of letters of thanks for this "gem and plant shrubs and flowers. Busi- tain and an elevated gazebo. Soil of a park." What is most gratifv- nessmen are also sprucing up to taken from the sunken seating area ing is that the business leaders have make this community a better place went to other portions of the park. not only changed their minds, they to live and to ework. Creating an to create elevated planting areas for have unanimously endorsed the atmosphere of enjoyment and re- variety. The walks are of flagstone, park as "an asset and a source of taxation, all have discovered, can and large rocks were imported to pride to the business community." overshadow the desire for a few create additional visual relief. Our Flower Avenue Park re- convenient parking places. �® To perk up winter drabness, this park features Catnadian hemlock, American holly, rhododendron •end andromeda. In the springtime it ° r 4 blazes with varic.tt ored azaleas and • ' + -ys , �,' e` flowering dogw<xods. During the , : .— summer, annuals and perennials lr A "••--� � ...... .. of e` ,�` �1i ,^,_ v c•�. Situated midway between '' 4:• "A residential and commercial zones, the park attracts visitors from both communities. The American City • July 1969 �• ,k.�. ,. -' " � ,' k a ^, VV Make a playground i a challenge - Designing a park for children can prove difficult. _.. Restless and impatient by their nature, youngsters ' ;< need to be continually challenged, amused and in- trigued. Maryville, Tenn., has two parks that do just ' that. These parks, designed by landscape architects, use treated wood structures in the form of ships, forts and Even the water fountain is complicated mazes that heighten a child's imagina- tion. 'Traditional playground structures—swings and monkey bars—are there, too, but restyled in wood. The parks, Sandy Springs and Everett, allow chil- pregnating a dry crystalline salt (pentachlorophenol) dren to play in complete freedom, yet under observa- into the wood cells. This prevents the wood from tion. Landscaping gives parents a chance to watch swelling or shrinking from outdoor vxposnre and pro- from hilly or shaded areas, while their offspring romp sects it from decay and termite attack. The surface freely with a feeling of independence. of the wrod, pine in this case, remaii,ed in its natural The city commissioned landscape architects William color, clean and oil-free. It has weathered to an J. Oliphant and Melvin E. Kersey, Jr., A.S.L.A., of attractive driftwood gray. Wood lighting standards in Oliphant and Kersey, Inc., Knoxville, to design the the park also received the same treatment. two parks in 1966. Thz firm was retair:.d at a total Trr; park structures respond to children's fancies budget of less than $500,000. from the toddler stage to pre-teen. Play areas are "Our main idea in designing the pl,'rks was to get separated so age groups can be together. In addition, the users involved," Mr. Kersey said. "Every strut- the parks contain ball fields, tennis and multi-purpose tur•e in both parks should stimulate the imagination courts for teenagers and adults. Moreover, a house and provide a feeling of freedom for a specific age located on the Everett Park site was converted to a group," senior citizen's center. The wood used at Maryville was supplied by We have witnessed an overwholn;iny response to Koppers Co., Pittsburgh, Pa. It was treated with a the new parks. As an indication of this popularity, a process called Cellon which consists of pressure im- (Continued on page 30) C'tYiit..y�,.y„�y,u-,,,a_,.., !'.�u:...:�4+.tc;°i+�i...,vra...hi.�ewee.Y1'iakS'.,_.�a..-.'..a:�iaA` .v r .,� ..�. "�° t "`'i: .tsa "' •• ; A wild west fort leads to a complicated Swinging from a rope over the"high seas"of mass of wood in this Maryaille,Tenn., park. a sand box,these children relive the pirate days. 28 April 1970 • The American City MAKE A PLAYGRGUNO... (Continued from page 88) concession stand set up for soft drinks and other small items grossed $15,000 last year. We find the parking lots frequently filled to capacity. In addition, our new park system has had a great effect on boosting the civic pride of the people of � J Maryville. As a result, residents have taken a renewed interest in the appearance of their city. Now we find them more willing to lend both financial support and 1\ time to all community aspects. i The playground egcipme.,t designs; all original, differ slightly from the blueprints. The differences 1y. cams about during construction. The carpenters got so involved, and neighborhood children became such active "sidewalk superintendents," that modifications came about during construction to accommodate the j ideas of both groups. We have never seen youngsters so satisfied with } anything. Children *.\eep busy and constantly amused. } 3 f There is no need .or formal activities. This lets them. develop as individuals w*thin a group without some- one dictating their actions. In the fu!ure, we plan to make all beautification projects blend with the new parks. For example, we f retaining wall a lighting tandardi used wood or re g � and gh mg s in a new parking lot. The city financed the park ,project using one-half city and one-half federal funds. FRANK T.BRADLEY Director Parks and Recreation Department Maryville, Tenn. YOUR WAY. Railway offers waste-disposal service Through a newly created Office. of Municipal Waste The Paddock IFRS Systems eliminates all perimeter Disposal Activities, the Southern Railway plans to pool piping by combining the gutter and supply offer trash-disposal service to the large communities piping into the pool curbing. This curbing adapts along its lines. The service begins with the delivery to any form of side wall construction and, because of refuse to a central collection facility to be built and there is no need for pipe tunnels, site conditions operated by the railroad. Here the waste will be will have no effect on the design or life of the shredded and compressed into packag size and weighing a , es of uniform recirculation system. Without redesign, the unique hibout 3 'JOQ pounds. These will be hydraulics of the IFRS system allows placement i loaded on specially designed cars for shipment to of filter and other equipment at any location. From I selected areas along the railroad's lines to be used as enclosures to filters, Paddock Systems let you land fill for reclaiming areas unsuited for productive build a pool ,your way" for a lifetime of pleasure. g use. South ;rn Iists as principal advantages of the service the following: Y� O Lower cost than incineration. � HW a Elimination of incineration and, as a consequence, reduction of air pollution. r��;.t,�r � -� 4 ,�' • Productive use of waste materials. For detailed brochure and Slst or Installations write: Southern has offered this new service to Washing- ton°s (D.C.) Department of Sanitary Engineering as �. f an aitemative to construction of additional incinerator OF CALIFORNIA, INC. capacity. Officials of the Department have expressed Our Our interest in the proposal but have not given their reply. via Railroad Ave. Eitenslon, Albany, Now York isms. The railroad says that the amount it will charge for Year! the service is certain to be 'ow enough to produce substantial savings over incineration. ®•! For more data, circle No. 488 on reply card 30 April 1370 The American pity 1 t I �� '� •...,��-ter. d ` �.' •+.mow �._, . .....i"- t. � C t eta 0-MUZL NT 11 a„ Youngsters enjoy a variety of recreational ! activities in the first of several parks planned for { unused land beneath the city's expressway system. ' zNv � r. under-expressway playground Miami's newest playground offers children recreational facilities ;« that range from basketball and tennis courts to slides and swings— all beneath a busy expressway. It's one of the nation's first under- t expressway playgrounds, but it ranks as Miami's first, and is named }� for Citv Commissioner Al Athalie Range who, with City Manager M. L. Reese, made flies park plan a reality. A series of chain link- fences completely protects the 4.5 acre pa-k P-nni vehicular traffic. h Total cost ranged between S 10.000 and SI5,000. The city's planning aepxrtrrtent designed the park. The Public Works Department. with the coojx ration of the Parks and Recrea- tion Department. paved the basketball and tennis courts. Florida Light and Pt=\\'er Conipany has pled_ed its cooperation with the city in lighting the park, now sup rvised by trained personnel from r the city's recreation department from 9 a.m. until 5 p.m. Playground equipment. such as slides, owilws and cli^-b'sng bars i "cowgirl" finds that this strange were purchased from Game-Tinic, Inc., and from Singer Recrea- canner of bronco has plenty of spring. tional Products. The city plans more playgrounds like this. ®-4 �.,.<��..a,.,,.._•"�-„i-cry-t•m.:--..r-•'=,-rr.=wrtk—.._.r,.�-,.,.,.�, ¢.,,.. �,rt,..R.�,....::av� ..3a; � h.�''`�`, - ie The traditional swing once again proves that it has magnetism. There's always lots of action when youth Over 1,000 children turned out for the park dedication ceremonies. strikes up an impromptu basketball game. 46 October 1969 • The American City � . ti _- - Sinta Clara Talley Bicycle Association BRUCli M. BALL, PrrtiJent $EYL'kLY 1.1(CKS,$rnets•y 750 Swirlin Roa.i#149 14970 Ronda Avenue Mountain View,CA 9-10-10 San Pose,CA 515125 Phone 9u9-293 Phone 377-9I91 "K •...- s%�.- . December 5, 1970' - j EC. ~ _. Bo V' Anyx Director of Pares and Recreation County of Santa Clara . . Dear Six: The 11Trail rdvif:nry Committee1l 5ugf.-;esf•ed during; a rcccnt n.eeting that the descript•lor.s and map of proposed i hich are inclosed be prescnted to you so that t,:w Colin ,,;' t?Ccrcation D'epr:rt,:ent. I:l :lt coordinalLe a progr�i to establizh tl y cu�,nout uanta Ci z:ra County. The routes prcrposed are to be considered a sur�.-esteu bicycle alternatcs. The adoption of these routucs Ziill not only pro ide IrL__Dr: Zit?.cn as to tale avai lc-b!_IiTiy of safe routes for hc, 'bicycle r liner, i:i^_;;j will al--o help to %elieve our more hP.avil;,i tr vcicu st-rects ari(j hi h-,-y:3 of da-',Crou bicycle corm bete. The Santa, Clam- Valley 3icycle F.ssoCJation recom.e nds that these ri)Acs be adopted and mari:x . iLh eJ_'i;:er si;a^_^ard or p..irtc:_i s -mbols on e pc9VCi: 'f C . l(1G ;C 2'cCG.:�:+CCCit tiGi.S in no 'ricly are :?;Cr t to COrL`l" �• .i'L' - i.f:e current [JrCvisiuns of Jen—,cle coddle pe.,'LZLi.r'_in- to bicycles anC: do not advocate altera-_ion of those prcvi:ions. The descriptions of the routes are listed by political Jtiris: ic.ti on, and are in tho order of "the- desirability. Eaeh roL:te has been tl'ste• 1 by blcycl7-:its Of var;; J g ability aria should 'be cor s--i er-od as lbei_ng stv n fly reemu',.o died. If, i.owevcr, you feel that modiCicationm are i1i Orc,:Cr, feed . free to ma,::e them. The map is inclz?ded for purposes of clarification only. Dec2use of the size of our county, the scale of the imp makes the il.clusion of detail to completely outline the proposed routes on Lho map impriictic . The descripIlions should be considered to be pr5zary and the map as back - up. Sincerely., }truce Id. Ball president Santa Clara Valley Bicycle Association F W BI%Y:LE ALTL:si!1 ES Touring & General CircitL tion Route 1 Trans County County of Santa Clara Page Kill; Arastra.:aro Los Altos Hills Arastradero; Purissima; RoblE�cla; Elena; 1•ioody; E Monte; St erhill; County of Santa Clara Sizm3rhill; MaCdalena;. Hillview; FaiuwaJ; Loyola; Gran-cr St Joseph; Los Altos St Joseph; Deodnra; Vineland; Cupertino Vineland; foothill.; idcClella%; Bubb; San Jose Bubb; Rainbow; Saratoga Sunnyvale; Coronado; Ileybu_rn;: Rain- bow; Blaney; Dartmoor; Daphne; Larkin; Janary; !�;iller; Saratoga Miller; Cox; Saratoga Ave; Da,-mar; Ronnie; Portos; Allendale; " Chestcr; Ten Acres; Sobey; Quito; T.rin Creeks; Plonte Sereno Twin Creeks; Via Caballero; Daves; Winchester; Y,pS Gatos Winchester; Farley; University; Blossom Hill; Carnelia Terrace; Peach Blossom; Los Gatos•klmaden; Carlton; ; 1 Santa Clara Valley Bicycle Association t � t Route 1 (Cont.) San Joe Carlton; Bel ET'scou; Ross:-rood; ;•ranham.Lane South; Hazr,cod; Coralee; Allan; Lora; Camden; Petri; ,artor; Ferrx:alc; Ardmore; Kooser; Princeton; I;ent; Hire„ood _Coniston; Bicssom Hill.; Allen; Stints Teresa Blvd; Counter of Santa Cls.ra Santa Teresa Blvd: - Halo Ave; More at. Hill Hale; Idain Peal:; Detritt; hmund:ser.; County of Sant:: Clara Mhundson; Sunnyside; Santa Ter;- ,--; Coolidr;e; i•IiGrl�-nd; Turlock; i ' :'?u 'Y �' ; : :iir j ixui' f; Santa Tere`'a 1'' w; i,onterey t oed; Bolca c oud; Route 2 Saratopa Cox; Quito; San Jose Quito; Baylor-Grimby; Heston; R inc on; Canrbell Rincon; Virginia; Rincon; 1:ilton; Latimer; lst St; Grant; Central; San Jose Centro: Westfield; Doi-ming; Thozaton Count3T of Santa Cltira Thornton; Ginger; Hodges; Los Coches; i•IcArthur; Bellrose; San Jo-C BeUro;e; McDaniel; Gardetz; LZnory; St•acictcn; .IcKen:�zie; Coleman; Sat: Jo:ic Airj.ort; r ' Santa Mara� Valley Bicycle. Association .(.x. r*v4J J � V1.R Route 3 (Cont.) County of Santa Clara Valley Vie; ; Border; Anita; University; Lincoln; Los Alto, Lincoln; Edith; Fremont; r Los Altos Hills Fremont; I,wnuela; Arastradero; Palo Alto Arastradero; Route - - . hos Altos Hills r" Parisi--:a; Conception; Fremont; aianuela; Arastradero; Route s Sate Jose Rainb%q Stelling; Cupertino 1 Stelling; Hollenbeck; Los Altos Hollenbeck; Fremont; Truman; Mt View Truman; Bryant; Ivan tday; Dierica; Levin; Franklin; County of Santa Clara Franklin; Sleeper; Mt View Sleeper; Grant; = r Santa. Clara Valley Bicycle .Association Route 5 (Cont.) Los Altos Cuesta; lst St; Los Altos; U CTrino- Route b Lou Altos Vinegar-d; Grant; Nevi Castle; Route 7 r,, Vi ew El Ctanino; Stowers; '.athx",; rscucla; Villa; Calderon; Dana; Moorpark; Alice; Ra',nbu,; Syl-ran; Maras Surm1e • Dana; Wa:3hington; Carroll.; Reed; Gail; Eris; Scarlet;. Lilyz Tamarack; SL:nt% Clara Tam crack; Poinciana; Cabrillo; Scott; I-iartirl; Brokaw; CoIE.man; Route 8 Los Altos WashinCton; Pastoria; Hollenbeck Cupertino Stelling; Route 9 Palo Alto i MacKay Drive; San Antonio Under-Pass; Mt V-ic-a San Antanl o Undo--p.s.,,; !w1yf j c l.d ; za l; ihitney; I mira Lane; Thcripson; J,1ne L-'1110; Rerw,;Lori; San Lom s: Sr.1��'i c rrc; Sano omar; Vagucro; c2ou:lt,-1i11 Shadow; :�tierl.iu; I.jwcici7afield; i;lli.: i:ofi':1tt Frant:�I;e tio,:;�l; •,i _ anta Clara Valley Bicycle Association z` Route 9 (Cont.) Sunn,,nrale Moffatt Frontage Road; I`anila; Moro; Lockheed t1ay; Eathilda; Java; Fair Gars; Reed. Route 10 Cupertino Stelling; Valley;. Green; Sarato-a-Sunnyvale; 2iariani; Blaney; Homestead; Nightingale; Kennard; Oriole; Inverness; Sunnyvale Glenbar - Peacock; Partridge; Dundee; DurLford - Benton; S anta Clara Denton; Kiely Route 11. Los Gatos Blo:sum Hill; Shannon; Englewood; Kennedy; Shannon Route 12 Los Gatos 2 i Blossom Hill, Shannon; i County of Santa Clara Shannon; hicks; Alt-mitos; Almaden; McKean; Harney! Kernrood; Santa Teresa; Graystone; Canden; i!cAbee; Redmond; Coleman Camden --- connects to Route 1 Dora Way. r Route 13 Palo Alto Page Mill © Route l j Count of Santa Clara Page Nil.l; Skyline Blvd. ; Swgmit lid.; Monti!omery Pd. ; to Watsonville in :,ant.a :.'ruz County v-'a IfiII,1.11«! I.1ay, 1;urCI(:1 Canyon, and Fret-lost Lilvd. y ion f nt Cl ra V ley Bicycle Associa, Route IL County of Santa Clara Black Itoad; Sk-jii.ne Blvd.; Bear Creek Rd. Route 15 County cf Santa. Clara Alma Bridge Rd.; Aldercroft Hts. ; Los Gatos -- Santa Cruz; sim-i% P.d. to Soquel in Santa Cruz County via Old San Jose 'Highway. Route 15 Saratoga fa1.,,_cn,dal.e: Fruitw l_n; Douglass; Srlr..tc�a I;ve. ; D .%; F-asil-,; 6th, St.; 'St. Charles; Car:; Llorilit:.., Vicl•:Cr;y: Ethel : ildcat Creel-.; Pc•: ch :1a:1; ; Glen Vic-..;; Car'lor_; Hiaaer.; Rcdibcrry Painter; Au-stin; Quito to Rt. 1. at Soh;;. Route 26 CuREt ino Ft. 1 Foothill; Stevons Ca► ymi; Mt. Idcn; fierce; Cox. OL C I T Y O F C V P E R T I N 0 June 25, l��C ® File : ,i 12 TO: Di.rec+-or of Park.,3 and Recreation, Johr. Parham FROM: Director of P,rblis lJorks, Lee Yarborough SUBJECT: BIKE ROUTES I have revic-;.,�� t` ? `o -ABsion' 3 proposal for the est,lblishmrr nt U�' 13�. r:., t'•-�i i•F'i on �..kc c-ty ."treets witr,.i.rs. Cupertino I would I1k,: dig czar:- re th- i nstA11.•_,UiD^ -)f , uc.h routes ties rau l,e there at,(% a nun e of^p'r'O:)1L`;: c.tUZOcic:Lefd Filth Sl'tC!i £ Sif I1 I7E; :;fir*."tG'(T2. A fee% Of' t+ieoe crl: rJFg1 Z !ir-C bi= xvl: 1 . Pnr1:3.Cng mey o,-!t be prohibited tC) pr0vide P 1'or 1"41 ke tx Jf f 1c-- . S!.rl::e, b:+r,yr'1jam.'>: a.L'ty' 1. F, . �l;ti' rr: : �- �:�_VC14 l.'".lU�JJ_I�"ft• �/•• TY�SI� �'t_l�C �' t.Y•CiS•�,� •. aQpI Y tCj the r .U?^«%OI' : ^,Z ti) -.CYi,i.:5. I,-- ..L i n(Ia 2.,1 . i UY C.V C. Derr,., );+t rtt,e ncc .esiP:nec t.o t T7'F P `r c'.<:--. 7:i?7Cc rGU t:c.c, C• 7:?}ri �.,._sLiC. _ .. �wt.1�,: is i �:.i. ' f-:i,:. by ''ttrvc:'t l ni "' Df'r'::Of1 i In f1T'?%+ Tf 2. P ^a.rl pri1 ,. C'CII'veV to the b i 5,'C _ () T`i^L"U?'. ilhi s in a }:.razarjo- s at best, s~.rice few of tiv? "c,unEcr have 2 Of 111E e;"E:llliriC of b_c`,'cle r utea nnO the reoptinsi'!iIlii•y they h,-v ' In utili�'ili&y tilEi??. °4n ord i.n5nce. bi=:e usually it t;-;e r e C'l:ir°ie_?ent th;'t (: ^.`t' -t __:i.." a ce th posted in l::eu of ot"aer st:Cetz. that t_%ey v i ll telece ti:e T:os U ucinvonl.C(:t 1'Du"t e re6ard).c'c: of the hazard or the c .,Sns poster.. 4. The particular routes --elected as poter_tin). bike routes Include so.!je wY,'-c'rl V2oUld be very fla^`l.�T'C:OLl.� to (��;p��; it i:,n'v era i•• r. ?� .:�j•�;vCl1 Croolc Boulevard i.voulo t)e highly, route f0v that.: t"Pe , ' a0.t'.v1tt• ICI conflict with the 11i;h E:peed, high volume, trHffl.c condit'.ons. This is true of Foothill Boulevard, as well, andto a lesser degree to NicClellan Road. 5• The enforcement which would be required to inJuce all bicyclists to adhere to the deaignated bike route would be costly anct T;le ?nat,311ation and maintenance of signs repui_rect to mark such routes would also be a significant cnnsi.derot,ion in the development of the system. Memo to June 25, 1969 :Jahn Parham 50:7/,; Re: Bike Routes Providing bike trails for children would be an ideal objective for the development of new street systems in Cupertino' s future planning areas. It may be possible to induce the Parks and Recreation Coin- mission members to recommend to Council that consideratlon be given to the design of such facilities in the future developments in the hillside area. It is a commendable concept which unfortunately can- not be safely implemented on existing ordinary city streets. It- would be desirable, however, to include in the parks and recreation progrp—m special bike . ctivities which would help young bicyclists to drive safely. £like rodeos, good driver training and alertness training would be ve:iy valuable and productive activities for children 3.i properly undertaker.. LY:sni encl. r 0 J. . Cif C,.Y)w i.inU f: (saw1 '(Jr;iia. 1`,•' y '-•oi..r-<, t>nl_l=y, Cuuer .,:�??o, C; .1 i_*'�rr!_i a REGUJAR .T'aTli u 1I Or' THE PARKS irx;!.�� A�UJ�RY 1.2, 1971 T „- h. IAI L IN I'Iir_ CITY "C) `r, i ^ ,' C_ ,_ CALIFORI�TP I. Call f:o Order The meeting was called to order at 7:35 p.m. by Chairman Beard. The number of people -oresent necessitated a move fron! the Library Conference Room to the Council Chambers. IIe Roll Call Commissioners Present : '3eard, Gabriel, .1•ioore, Seiverson, Vincent . Commissioner. s Absent : :one . Staff Present: John G. Parham,., Director- of Parks a-rid -'ecreati_OL ; Lee Yarborougl , Director of Public Works; Donna J. _3elke, Secretary. ITI. % inut- s Of the Pre ; o ?s _ Co?n?^i t' ee Meeting of DecP.;ibct ;.since the llieeting Of December Q did _1vC t'_ai- a uc) um., ti'_-e .,ii_ could not be forwarded to the Coiincil; i" had to be ina:i-le.1 I Commissioners for. action. The minut,es Of the —ecemluex- n, 1970 rr_eetin. T vi�-e approved as subini..tted and are hereb ^� cl; l)T_!' Ci aS part Of t",e Of f icia_t recOi'i and are attached to these minutes oi' Ja.,ua.ry 1?. TV Bikeways in rCuper-'IinO Du-- to t1he number Of' neoiDle present interested in the bike'rrays program, tfle Coni?1i .sGiOT11 tOoil- up tt"lt discussion of Said progr !i-, first Chairniarl Heard turned the ?ieeti ng over tO Commissioner Cabric- 1, Chairman of trie suia committee on the bikeways . Director Parham stated a .letter was roceived from Mr. 13ob Director of Parks and Recreation for ,ant-a Clara County, clat:v Decernf,er 23, l ll, infor?iii_li;r Nir. Par!Lar;i of the Parl,-s a!ld Recreat- .On Commission Of' Santa Clara G'ounty l s inr�e._U]F• wlti! "truce 1";. - a].l, Preside!it of Lhe r'ar!ta Clara Valley, :�3lcycle As ;oc:i.ati.on, who is "request;ing that. cons:iderat1on be u:i-vein to the e.s%ablishinen , of a system of' count.°r-w:i.dci b:i-l.ei,rays . '! A map and i (-,xL ma ter.i-a1 cie: ci•:i_c ing the recommend,dV routes was attached to the 101ter. 1 L"C)r ,. ,. .. )t L _ .:.l:,j `7 D'ICi Q ..l i. %' .'O I_t!t C' ,. i l._,. _1 c)-"':' �w!."� �J��i::_'r i l.Z.!`l.('S ? JYCVaj �Ct .;':r. �.: L;O C' C: t ';ra J (: )C)]' _'rUi'7 flE: f ii. i ��:)� 1 l?t �1 15 �i ,... ._ - V�;iC ��•_ .i x .. C' 11J"Q�-'1.S- Q{• l�;Y)". r}.1no SP:e'L""FY Sll(,.. . c) -i ke rider;. -;. i ... _ z' a. Zd a , C..(Q%'iJ-'rl Tl:. ... . .. �_;1._ �1.:. .....- 2:2Qt,_. &�'O a'::� _ ;il )a ---,ave a l`L.2 FA j e iQ i_i_S t QDItI! eE', r �: !. t:?:i� � ) i 1 L`J`CL fe] t_";dl d;"C & 0;: C)'7��):)'),',_)J'.) C1C1.0 :'.Car' :'; i.'"? 11;CFi .LC� i.C>.lc `O'.lJ ScIS . < ;::-1 _f'S G:1 .. Q_la, to x'`rC'_,u 1.�., l�l... r' an ..- 1� .��:... Qi� L .,.. �.."t ..l j='. a�• ?Ga�._ Qr,__ l .. t;U11?L . _i .:r _7. ._J .'iC` 'YI I dC,1% COIL Ca S, , 1 .. i ... :..Q i-t )5i, ; i ii�.� i, i�.. c ...Vic.._'!� t� l .. t... ''C5! �1 .. t rJ.. .,L!i _ .. � d "r5 n, _5 T ti LA C 7. . 01' 1J•= !�i;_r�a„ �I T.r`:' ul f_a i e, a. ar'_r, �.Qr -i,l ._'.]_ZE' Q_`•..0 1 _ C)o __.. _!,Or.l'. r QL1 l.r� )'.l ,1 t)C. O? .. Iri :lil: I_caL7 1�E" -� �J •.,),._lt-'7 - __:'� U1 � .Ll.� .�i`Z' Q11 r V )� r. `-e Ldl':i 12 Q ) i r 'CllOS 1'l'i; ] LC ;C) st U:_, (J. 11 .� _. ! l. I ._. ..r,.l ?__ � .__. 1' 0 i .-a S.. C�a.� tl -l.)C_,`,�> l,t jj_t U1. ra IT.i.Ca_d:}' OI1 0`1C c31)l7�_-L,_l: is C) l�J c'%i C.�:'L, a 1'!:_.i IC1:- !"c r.c . i101"1:c �) I r C'�Qr ,_ . a E'd "that it., 1 S .In V 1)_r"C)ft` o'1a d. ), C i, i ...'?T) � _i? 1. )i',_1F3�� t1r 11t..!! r i 1.?lEz �1 <:)15.. ..L7 111i{%_��J 1'L a :'.�._ '?. ll;? Cl. ? .,3t1) 1. �C 1("�C' ,xrl� 111.,'.`'.7 a.l)', �.,.i . C) )1,.._C)}: .. t,ci�;('•;'1 J ii'�'a C. .} J li_c:r. _i.iiil i.Rz ._,. :: ..car. CJ.t l [ :! ). L i! 'IV'' C1,)I1.. was ii:,%d%% ?it %i < J rie w;':'nj t<`a U C) 5vd.% )' 7 i r, tt I)CCOf1.1 ) (l:i. i.il1C'll"'l 1 d i! i_r-Iw F Vr' 1"c13.'1'� C C'1`lF cal, T")1TYi'': i_ 1,`'� �'�� 111a l-i--, In Ila.1 Tines p L 1 !1 i,)eri'1: i tI of, I is a-, o: o." 1; Par %,;a cipnri,iriu 4 7_ I s?'oulri to t a.v a-,-j,a N, r r c)r, `ii a si,(�,_ r c)ir r a mi, a,,,d E:tay Y a y-j,r-TA -r' 1.-iay OC,-:L;r, r o;,*r a,r. w;:re s o 1- ol t()c% bi-kers caii rel-v o_n r out-e as 'be i n- d c:� ri a Ed as one tha. is inorf cafe a n d 7 p e c 1- a 1 r c,I,r us-L, 'Hc-a-li aJY.-.er-La1_ -c,n C.' -2 e: 0 U I(j a-,r 0 r a s L e r o u e s '.)CI C -1 L I S e, and f 1c o rob! e The Wc)_rk1,' Di-rector streets sutci-i as Vunb Road, or. S t e I J-11'1; becau.: =� tul.e volumcs are, noL as k i e a 9,e Loo),i ca-L eac-ll rcli'l--e -1ha` IL.,_ ni,_. of c 0's t r i gr n w r 0 Ins— 1)0 t,t I e ri S 2) Cai.c-,.7oriz2 7`ou`1c-s--,:,t-1j_1zY 01- a _-�T 7\f T) J'c a o rl a s e e:-, ShOU'l C. a rOU2 pt ca' s s route 4- - .I (� r'liz--i -.u!n o f 6 fee '. . ,,e f-�7 11 e e -I,e la!:e co.A_,j brz_- a teas no tbc.-_ n Cie ,ri tc1-1., t en-L1, rN ro u e s ou e S e e e,_J a n d 0 nec!�, are oy I-ere the be an,�. .e Cos-,��; ]-r-1volvoul lit-ould e , n e r Aen�-Ue is o Oe o- of "Jhe bill-c roltt-- I a 371 2) cro5:s ser: 1-io.ri -c,i,a -,as :!r_eJ11 z J_ a r7�rl a- 01 roii-1,,. for !-:o a a- C) a u s o "r o a'Ilm._3, a". I i c r os,C. L.-2 o r C)a C, c 0 a_'.tc.. . "Cl; (L) a;A r�1 c c, oda n e i d 1 e a 0 1 _ a I d c ca:,' !-,,7 WC) n 0, )e a e X,6 e C, Ili:, !)ali OE7.eli p-L t-1—il area to o;-2e Idc of t-1'11= :--t-reej, tc)-r -L"he 1)f _La:'") Ovn.st if p 0., e a I d c i:1, t 1,:-,_,d ia n : uvia rd ie o a r:) i liw e U cL Y a.r f e e t. a r a a 1 a v, o.-L!u:1,c, c, r P, cars a (I a u r i not tU ay you `.a'vC, a s Y-C)U "e to -_11c, aY rr t faci] J,tv ati.rax�- ha rt,1a!l '"'eard that, i'l-e felt, tl3rat a line of r1aj,1-ling, T'ie roui,:Cs i:- ne--.-essa.r,",, a,!; a v Y k.now vil,,a t -L t ?'or. s I ilf` 1 1'(,,--",uc t J'arlian, introdi,,ced I.I.r. "ruc'-, 11'LI'11, Vr�,cidnlu o,' the, -;an La. Cla ) Valley '-1.cvcJ_c, Mr. exulai.ned the A,_z .*,of_ !_a'1 ! cn j .,-, tc) : 1) try to b-u a v*7ay that i'll" bli cy c! 1 c a i 1h a r d b y I o c(0 f ov, rn i r j 0 2 t.'C C, fc "-)a 1 C) -J er- "There Wi Etj o r J i ITJ c -1 a r e a c,-) i p I a a, a -,2 j-r u ra" S t C c^ s -e w d e op e n "o L C.mod-, i .y -!'2 I'C�C' 1^1`1 s Y _-M C, p ei� r c;7 Gem Wa S C) e r c, ";e"oulate zhe i t.,j ft o�:-. e drl-.,er Y, in ean-s of cEcape f-or ul e c. -e no ..7a,,7 o ou, _i, tat-c,it i. i Yarbof, s A -;1 t,�I d c U u c C)f 1'��_-t also woul�l be be-i_.er to i,a I g- 11 1 J L a cAl o o Si-,aal I-s c)f --1,c-, r,,3, a i id ay o-r_� t"r— r.i Lrh t s i at: -2 n). r ,am, a, i,T CP-, Inn e', o!- �),ie si(;-- ,o)d !,-vio way b y c c C7, lk.Y-a f-i'4 i'Le sa,ne e is vl,;� Y,-, I C:D 2 LC Z,:-LJ_Ln a r r, J_S: 0 a d e T-0 C VI + (,UrO ai-1,, ilia c, c) S: e V E2 Y C,D j 3U. n J a,L i 2bl 0: T.= T111"'I t i-Ia ,J I '-,rt.A- Ci J c I is a b Q 1.u..1 1 y 7)o tiot-wor ,Y . Lau r aid '-iaw 0 1 L 0!1 ill"O I I 'I'll i, 1;I cT y v 11.).f 0 17 1 SC): I I VjlJal co. -:1 Aul._), T; o- n I'I 'P, W 1 7 1- 1 4 t.'Ur c),t, iw a Y'I u 1 i, e C)X v k2 1, L0 r Io r:n,!1 c C i ",j J, j 1 i t J �2,r I't Ll 1) (,T C2 .1 tbj ril j: t, tA la d -'air J.n Guy- t f!0 s o i,, r a a t: t or `�i)e e rIces-- Ad 1-r I o o r i c h o Q) D i i r t a'c c,fare ol d "lai e CC, 00 -qp, o .,I o e t ,r, ;_I�) 2JI C, e j o r n-a t o t i e v o t i n 1 •-2 tors througlr,t the i oo I s s,h c)im i I etc b , , s a I - b--!i o f p e o p e w) a r e i a s 1 n CT -*',.� _rl d It r a w n e n,p i a iz e,,J 4 ll , nuvi - Lriat t .,-, '1-1,Jaclir rs, all, anu D,�:, Ar-a ar'� in cnn,,,t e e support of a jrot7ranl. e 'L e s t I- ILI In 0 r e p e 0 p 1 e vl C) d cars- if tj'_lv 1"e1_t il- wa-0, -:)n- vei-i-nt, and safe ', r) -do so. ;3 1-i e a 1 L.o -a ke-i I f" t -v;n j.I cl b e t c)�F, e t c) i_,t a dirt ri-u 1I C. Il or- -)r rr nlia rj�4 ,r .Y a rb o-outes. o w i".i t_n �.I 2 t! rou`_ an s f �l G, the eollor- code would 1,a, to b e a j 0 1) C_ri i be unifonn a r P r o,.a w'o u j d n,o t bc o uper- l.10. rs- . _1_ SllcrL s 6 CL pai J rj7- whe-els si s !ane- a- Clcr t a r j n t e r-va_1 s .3 s i o ne 1, G--a b r i a g la r c o r b e act Tv?o! ld b e for at -,`1 e f r a C-1 u b, f-2 1�L t I-I h e Cc r,- i ol,.l b e_:� _Pot y Lool of t __j C ie s C ' z o l , oran • � fr roii can I-j Cie f rom o i -2 to fle 11 n., a e z a,:., 0 '1 .2 0, 1 1 il 0,.0 of --ood, '-`Phe 'alhole co-:.nt:jJLty✓ el r �o� Io I qr, a!, . 0 e CI r, one are in Da C) o's a I C) A I o r `0 1.2 ha t, I h-w r e,, c)Il r wou_d sj)nnd d,f I_r, mr�)o r our 'c'.j -v I (I e cornrllii :,] OlYA W a e,y C a I 1 0 ra I I C o n e r G a b r�L Cl i i n I C'V Y'� 0 11 11 fz'2d J.{') K AC Plr,() llll_ll-1 Lo jol .• the :ulll C Vr?:LLj i.L C? to vjorl_ 1 rl o Is r c)I P.,a i)J_z a 11 i o,is, w;�.ol - pro}ra:n could !Orl; in-o e_ C:I reerc-ation pro,-, rarn,. 11)i r-e t,o r Parlia,,n f0lt 1-1, WOUld In c a :,;0 od J_ -ottQ - `err i ne Al c city narks, Lit; Libfaj De Anz.a Coll-c-o—, and o-LA,,�,r pwdIc-, lxli.' d C on h y y I s a i t I la r, i El-1 o i i-e r G a )r i,:-1 s r i d - 'he r-,verlifir I . Com,u,. ` .sloci i- in accC).r�d wi',-h OW,. ll.ii_� 1,1: 01-etnJ e . land Th io ' . becjh, wt) irrintediale study. V. Comnn p-,-I c:a t1l.c)r i 00111vi �si One r Mloore ll(r t Una t 1-ti.-tcad of imz,rely li" rlf, the eoln,n ll a r caL:i in tho frl 1 nm that; slloLlAd hl. 1,0 C0i'll.- a r, of record . Y • ,1 ]'i�dC.. 1'1 :C_' 1t211 ., iI �� ',','ZI `.roc)} =1."t;.';' is-C1 :. 1. 1`.•Z.?iE'.i� .?.. :'� i;_ IC7:. i 1 C}!' `L'.L pa : r,c. 4 1 rl- t-,,c'r .:r r )i r '1; ':�rryr it cr ! Z o..r 1I r-r; 0 ��r' r�l; '_,'r.� t �. � �✓atlir�', ._,,.�� C�:11'�—�-,; � c� r.,... . )`I 7�,,• Tad• .. �_�C_..i.1: � C. ..i._. l" 2%):i . "_ .. .L ":':o �, - _.[`�. cZi�a 1..iiG i� - =:'( E'11� ' ?1,-.e 0' •�l;' _ �� . �..C'�J�,�� .n- ,.. tivC'U {O 011). T,ct.t (1. Qi': i.,C) t. ._. -:C' _�i �--r^L�r1� a 1, J)�.J .Ct _C..1{)(�.�� Vr. 1C•', ..'il,� c-, r�, 1 r<'1.0 Lr �._ �� r,1 ! J�_:_✓ rt``' t C __ ' �ar�i�l S:c. f:l .. L:—:!(a .il_:C} ,:. :.j ...._ct:. .r t _ yn 1J'Op I 1-, Lam,. ci"t i Ot' �.ad--,'-. . q l't)1'.iS Z.ri_a: .. _ .. 'c:.'; I or 1 1..;' �T'11 .... ��1)'....;�_ a`�,._!..O'; C.: +i�:.r' d � ...(.) d;_.,t:_'(1 .�i \ l'�l�_ r-�l' �. .,1C)Cl'� c�')r� 1:id�1`;' ::,1:;?::. t ,,.,•,.��_ ., r• _ LA1 a ); 'a l j(:. rite• i�CC':C�' );t (�{)' t ._ �):' _�' it'•. -! 7 "C'1 '.,CJ _! t,:'] :1.h]i_ ! Ccl ?._LC1:1 ;IL:a ltil�! of 11i"IV I!+)t alfC'.l'1 t1'.- A.r) i Id, L:'G2_(, a.,i1i o: �.\ • t' i l,i.n t c .)?l.f_fi ', l .e 11C:., }ti .�.'}� }1 )li7.r_ll? t? ' t'ti.z_!.C, a rk,- rjr I(I ot1 ('o:'.I on 7 a ori s (con,.. rlt"( (0 p e ', ocat.ion ]_ I,Ci al J"or to stol-c,�s, port offl (,e., churcines, IjUrary, doctors offj,c,,-:,s; cultural ac-",-_',rJ_ties a t, col le and even collet— c' asse6; Vie-vi of camip,,s at-Ji pulIO-Lic, (even`_ually on 'tee-vens v L, A_ - -r - -I _�s re-1 af_.�,;e -wi th po.1 ice i e aj ',M)1l_,i c., doct.ors near; acceszs two main road:' ar,,-',, ireewav rig!-,Lt mere recreal ion--can sl.t- Jiri the park! " C . She feli, a.T)artnients, in t11af_ locat-ion woi-ld not i d i t, a loca62-on 5 ov e r s1h a d oW tl 110,111e�� a, Nhere r-Lsing build-11-ng- s i,lay e-,.rentuaily be in some '-armonious pat'. erns . 1, d. Lastly.. feltlt that tlie, "uhaJri-ial-I of t1he parlcs and Recr ,at__`ion Commlc :io., 20!1;1 ;,_11 r-eaL rpq L,, 4 -e Y)c omm! SS (:Y,t f or �rm s t o iv) e a, thc -arl--s ar.,d Recreauio�, 0 f e c o:-,,J r.er.di a t_1 on . ti Ciliarar read, i--o tl_- a d j � al-r-d ^r it 1 1 -' :=1 %,. 4 January 7, 1,71'(1, that- lh-e rec-eivel-it 1 ii7IC j_ a.,-,a i c F e a 0 rt a c i'l _�er Yearding the sch-6ul - r— of r s-�Ions. as i f n `.,'!e ri-,e-,o: a i ko i) I ij w a � a'� r,1 an )' rclati,w o -1 c o s i -a 4,. n a i _J I he o,-j A s i or,, ine, e 13 e!I re c.for 1 JL,l,, C o- tn,,I s j a s e x i.)e c d -6 110 v.;, e i-oof a -1 salt.d he dJd not kt10W . We by e n I 10 Ci 1 rec", ion- j-11 thal fi�'-,ard . 1-1c),viover, t`)e co.,!im] 1L._:� ,. Ioll d3 rovj_e"i y f-211- th- repc),. wa ob ect.ivc I covc -red I.` sjAuat-joil. A',_ t,liejr L Cot,iirn c- � ar:L l'i-cecl t1he wirm-(' h-y ay_i 1)i° tli,ul' LJtley ir, rjo way coiirur-red lai'Lli t.he conu,nts of th , IPO -ood i.:, i s, 11',).3 c I to all the iter:ts . The-re is a. belvicen the Act]-w, City IIalm�'er arld the C(,-?I t I I C, Whon as1-.1"'ki thc, last comicil mootin"-7, 1-1, the 11a"i alp!)t'oved hl,.- he said, "yes" , wh(2n, in facl, , it, hall !lot, neE.ti ,Ipprc)\Ted . !lA_ ,; obi !" ii a { rU.L� L .t' Uci)' -.r.. ai,'�I '_.. ,.. . '•� ,' U. � i".:_C:fl_`'_'. lt)1 c�.C`e ci?1-J1 o i, Ca?<: Oi. a, L1 aS iJ l'1: t O1� 7 tt I , _ r.- ia., -f7 IC?l" ',It"l= I ,, � ._� ,.;-.. - it 'C�,_..._ J-. .. �„ 1S, T71'Clil l_c .._ a a ;tai'2'. 1 7 1 cl lI 1f1 ■ }l1 .C':_ Y.. 1 C i,l e' Celt:_ o no -I j ,I17cl... i 71. I 011)t.' E; (.'1 ..`'.1_C)!i C,. e' r ., i' ., 'C1;1C aT� :i' 6 7 j �,,, S':4 C t � t' 1 „ ._ . . � _� .2c ?: c)I]:. 1)y C7!;C.. i�,)1'.'. l7 t) ?'.I_';l It :: ]. 1 ;;f`'i` ;; t11''•' 1!(lf Y('::,i J1: t)11t �Lt :� I +�'ki Y'•.�iv(:)j'. i:ai v i�;, i; r >II; C71;' ; z•��. htrLfi i of i �,,. t `t`. 1 ; :1�_�r� I . '.i i i, (tile f'j)C)f l � C'CiVtC'Yf''1 � .. . ,! 1)'1 c?'. 1! !,!!..1). Vi' UI +j 1), t_iC'C0))i i•o1_nc i 1 I-C, C,u I Pal CO 71,7; ,-1 1U1i C:O!et11- .i 'Cif commi 1 a i C C'o 11 a a h t, 7 of' us so a (D Y e a u 0:,-, n c•a o a C 0 m m i, s s i 0 n 1,0 Of, tT,.e_ he -A'Id no.,, kr,,-)w wha- rxa(,',]-,, wc, ( ihe co�,,-I, were supi-josed so do or ae wr rc, opera-la-m-T under in i)'I a that she as-ked. "if' he felt we w . 6, Mie went on 7-o say have Trors or 1--s-s- v al d a 1 i sc ai w i no a t _e n di-a ci a t J J__ so~) Parl< and it is my fec-IL,3cr I-Ahc Ir)c levee ed I,n 6 monthc; if, noi--okiv -,.,i a s -Ln":'rc? '-',e -t,-c)I _I.(,, her -I-c-ey fIc Council) w a n t e d, t-ci i_ire it a ix ori!1.1 j o a v r--a 2: r y and sl--- -aid j Gal,le a 1)oi,1 r 2- over Ui,,2re ane fla' ten i il- r i 1-it o i,i Cat s e s froin- to an ;']ay PIr. 10a 2-ha r..,i s a,e,! t a ',,I_ f C, t 4 a roof` i,J^a roll 'L"'a 'l the J Co,mmissiot a-'- ca. n!-, a quar-k.rir_y�- a it T(I e I L f c,i as a one used iri a WoUld mtee'. o!, 0-1 a_' T'I%,Ij a j�epc)ril i)ac: c, i- C 0" n c i VT . Ti-Vj -W Of COL11IC-1 1 Of Th,- 6J Li-c S!on on tl,j III-ed I I) w, 4t C) 0, an cl a L11-1.(1 il VIT . 1)Ji-s C, 1.,, on A. closin- or of Ulie parl- r and ii and una :'I"erably Of.' f,} 'X il it 116 CommiISSIme "la"r-I t_,] furthet- -I ate,"I t'lia t, i)tl *1 '1 (j ji Ad%L aro Uiere I'or 110111Lcj 1W opt'", J,O 'illy E?ra.Y'7 n =}142 t J � rr `.7"':;, r)=1" ?.: (JO.i' of (OP: �i -.rtl -.. _ .. _ .. .�' ) -. 1)l.i=l-. ., E.3'.� _.___ '-"._ !_l;' l - 1,';c��T l'a•; «r:a � .,r,,_r-, ea e F.. „', :._:'�f)� Y � .- -� .,. .... r. i�~•_ ...,_ . ... .i 1 ..a.)1! _.. ' T:_ i%1 ....! .:r)�1•._,., ,:l.! '..- l i � 10 c3 7_i `) ;, J <'! ."': :: . T'1_)1 ^.1i 1' ii)e �.10,11 iv 1'0,f 11C._j'.'CI 1 n � !:....., ,.7. 1. rli: -) rE :_." 111 �! c s' `-c,-, ons-- 1 / n _..'} n I! A _`l.- l)i� '�l?�)r: ,�•.�1) �, _ l)_ c� t '_-',.. I;lJ.1. �(l .. t:`• L��. `. '.l'• ! � t it i. ._ :.;:i %f. ... +. ., .'! (�� .r _t .,�_.. i.,;?"�� .j;�.r.0 ) .1„' �S!i(1 f.�l.); 1'� '1��1 .-�t -ii!•c � I?. _ '?1�..,'�.� '!�t' ,. �i."O�" 11'��:�_. .;?.� �_.. 7 i.T i'' , �'.1 �' . ' ':;.`'- i ;i .. .tt �['Clr�( I' .4C.'t. . �.-- � (i•I� `i11 Y��'i.�_illi��i -� i �1•- T!1 ,`t l; .. ,,.. ) :f. -.'.1 E.t)( �.—��.) �i_ti t OIi j��,}1 l.�l i_t .: C?�•`. ,.);, ;)�_'l�il1' 11: :1 .. F', t';.), .. c _1... ,1 -(11 �. � , i•�l'. �.)ltl�� 1`�'l lti _'t-1 (1'll. .,;C 1,0" -v,,I:o on i,' could noi� ',)eca-I, e ,-'rle locl-, w r2 re J aji,1 a v.as o,, z.�t-iyo ne A ON"t U C- D pa f t e l 1 0 i n tne bulldi!l"� The De-r)a- I-tmerit e,,as I.Jlerl rIve arid on. -ci%,o of.`-�e.r ni;-;1- ca tl.at "--hey s o u s tt t-cip 0, ff -c j-n tr free qt.jac1--, fs to the r f: I i e a d-r c anrl, al.so a dilairyrui,ilor was si,a1-`red about L 1-1 d le F d e-c 7—ard that t'lie - -arle-r cl-,oul c a I` I-I'li: Ulr! rl,:LS 07,11" a let ofof tIian*;,--, aiici L1Joi f,o bed- and ::1 - t)lt= n t'he floor in an --,ncc1,,,,,fof Lable s i 11 u a t io- 7 in order �o ,)roJIc!c4 Cii.-v T)roD,-,-rty on could fiave -Q.penu .,iitl-i IIjI,- own family. -�a `ore on L�h n Ac it_„ -4ty ',,anagerls Re,' or� oci Wilson ]_'as 1,: 'Par I r ad^!-Jticvi to whe',".- a 11 many - - -- I I I rl b ci e n srated M - I a J L-I n- or aTq-�rovi,—x 141,LA a-' c, Co-u-c- I Is a.-f l d I ri c a o"inci also ar:f-j',-�ed I e,!r)1 o v i n a o s e a'- -c -2 c r c 10 C, L s- 0:�a vil r'S o 1-J 10 D i r e c 0 1 tire I i t a, S, r, f--ar-d i-;Y' l i)E)t= a C t i on o -rep or-- of I,- o e c a a bu i- riEs b e c:-1.o -u-J a rp 01' '(jjr-- y j S Ow(mi! I VITI, or A,, -Di.r e ci Y. 1 2 1)0 M 11 f- 1 0 V ()r r,a'l 2ed in C)!- c II a .1--1 .-JI _l .`_ O( .T2 0 1-.1 C`2 Q T -2 CI a 1- S a s 'e!i i leader ut, `:JJLJ'I-oll Par" 0i'l-, anl un c-- c for j u a d ac, a valiint.-ei, Oa ,A.-- vihen n .oEI.L., I-':' auCi on, a i)allkl hn:�*iS 11"VIIIi, P Ile i%la!-� A a i a-, �,I 1,:� i-),, ut,, Ln a-re �,all, to --Ih,:�tiie 101!�, up the pa- 1, . 1 1-1 Im f 1 t h'a 1. 1 7.c a d h j I j J ]i -p(,a k 1!-*,., ro.1-n-l" r.wl!" o!,. t1a" X.1",,`. i,C) I)d n wl-o wl- I (2.1 1"ll.rlt:a 11 li-'a I- d I 11,'s , per ot la y n r I;! t to sc,, I'Ly ] r): - a Jolirl 1-1 lal!". v,1'.V! }11 nr, t i'la r,(),v:., I Vasa o t- i 'a o I I I b'. c 1, d -1 WIth 0o"'; i conlill'i !:'c-, 1 ol I, i I wilai.. 11- ' oll he 1 he CH, "i ip.-w fil .. 1. fstlat, the i1j•n !'!a$ frci ai 'y l 1C' 2 (Jib:. i Y :.'1 i)::" Wi!r' . .. L; • ?' c. ... '. ...E� .�-+-... - � 4!:{ _ �!^ oTT •: � �^ �.��.. .. ,. , ,r ., .C+j.?`,. . its=' , ,.� ".a � t t ,i r L Et" I;•,z � 1. I.'z' �� i 0 f a )^, _. _ _.i.� !� �t :f._ 2.�a � i „'�1' .f'�.)1 �y ea- Of t. . `L,.r C 1): Wi..11.i am Beard, Chairman „al. f'ornia .1,03()o fovre californ] a G OF THE S OF THE RFOULAR 14REEIPI I'll 4-JD 1 1970 PARKS & RECIt,;Wi.'- ( DTO ')1 T C0 '-!;JT111'T`J H'E” 83 CITY 'HALT,, CTUPERTI11051 CALIF. Call to order A quor,.im %aF- not pres?.rjt at the meeting. Ho7viever, a commit`--, c' nicetin'o- ,..Tas called to order at..4. :32 p-m. by Chairman Beard . Poll Call Corm,i-i-issioners -�r-sent: Lie aria i n c e n't" Commissioners "oore, Seiverson, �-xabrJ c-'I. Stay_ P r r,s--n t John G. -A I Director, Donna 1]". -Belk---, Secretary. i--s t,s present:* San Joss- Sta te stu,dents of Principl-?s of Recr,-!�aticn anti Par' ors Cj Grant, and , a- SS : r-hp.f j-e- e j.t z. 1 -inut of the Prev-.`.,o,,:,s T.'eetingx Nove-iber '2? I C7n 1. Pale 2 (a) Report and recommendat-J-1-ons relat-ing. 'L-,o I.-'i]-son Park. The fel-L, 'that the section ai)uears to be 4� misleading; anj vjish ;;o mal-e it clear that r. Ryder 1 .9 Rleport on Wils-on Far,- .-.,as not enaors—i by "'ie in i .s entirety. Agreement. that report was obj-c*LJL,:L, and thorou-h Rio` s not st-ipulatke agreement with all t-, e ideas. 2. A motion was made, seconded, and unanamously an-oroVed 4-0 recommend removal of the trees at all three -oarr: sil--ef- as soon as possible and plan a minimum developmen!1- program. 3. Page 5, Number 9 The Commission felt that although Miss Susan Strawn was present at the meeting it shok.ild b:--- recognized that it was she who met with the Council requesting bicycle lane--. Also, it should be made clear that the Com, ission would like the Director of Public Works, to come Uo a re,-rlzlar meeting to diccus-1 the bicycle lanes after COMmi-issioner c,abriel and Mr. Parham have met with him fir;-t . In tha.-L way fie can be 1-,rcpared wiLh maps., etc . at the meeting. `• o t i '-,:. iZeCrC'cltioIl CUI;1rr1-11C,:,7on Pa;,e 2 `, li� ernber c, 170 Co :_tnunicai,ioi;.3 -- '•Iritten 4 . Mr. Parham retar3 a rie!r,o from ;,:illian E. Ryder, Actinu, City Manager rerar6iri recommendations for Par?: and Recrta°:ion Deve lopmen I. The first. Sara-ral)r stated that the report on TNi_lson Pare was endorsed by S,i;c Parks and R-2crc ati,on Corr:.,_ ss_LeI . T"_ri Commissioners 1•2_'_t trat this was not the case . `I"he five recor:nlenaas,ions ac;_ in tha-A, report ,very not i.nd_i%r L'-1uall:,r endorsed by tic Co:::rr,i.ssIon. No forr::al •rote wasp ta't,n on acceptance of -she report in its entirety; rather general approval :•:a- r^ seci assu:. ing a lo._ic•al anr': implement --ior of acceptable Cup-est,l ons a t-er dLe rocn_ _ of consideration an.1 debate by the Commission. No _ndi cat-on can be asSUnie1 the CO'llill SslUn would Endorse a rang., short t:iine, "i_n depth" study by one individual covet nr_; a subject as complex ex and i•:i:despread as the one in question. A request for conformai.:ion "as tU w*non tit= progra_nM1e1__1 activities ei',;ner :lave or will be tera�-:mated at. dus--, ,' was also in _:.`!U. a__:i;; aiti! a :A-laL .-Ile Council has a .tilcri .e _ hP emrl.oymcn':. o_" a full ..ir,1e professional recreational leader. " The Commissioners felt that the bui ld-in� should rot-, be closed at, dusv. The rnrotiosed C nte_c %)i rector ' s h o u s were stated at __ -ounci l meetin_ as - enc'ay Friday 1-10 1_,..m. If a Center Director is h i red, it is not appropriate tc cease activities at dusk. 5. Chairmar: -beard rea'_l a letter that was addressed to I,1r. ?yJi =r from Larry PO`t,e r of 'Sunnyvale reF?ardi.n. E. his concern or. one problems of Ji1.son Oar':-,. The letter essentai llv said that the kids- v.ho cause the problems are not going, to be reached through progra:::s or. anised by adalts, the city, or even by members of their o•::n aFe group whom, they re_,er to as "un- cool'' or "super s'.raJFht. " They rave to be furnisht:d so::Ie- thing on their o ,,Tn _Level. Ike suggested a "coffee shop" with "now" type of decorating and music to suit- " Ile Melt the kids should decorate it themselves--they would not "distrust their own thi_na. " He felt this pr2tauly Trroul anI t reach all the ki;,s but "it surely would reduce the number of kids that gives you problems. " Mr. Parham stated that "when you try to ' serve ' people it always is best to have them in from the very first plannin stage . Otherwise they ' re not going to appreciate whit the end result may be--they would feel a part of it. " Min;zte'; of' the Parks & Recreation Comum.i ssion Pace 3 Deceeiber 8, 19Y0 0 Commun.i cat,i.on:- -- Oral 6. Chairman Beard roqucsted that the minutes of the Commission meetings be cub: fitted to him for Cor.mission concurrence and signature before they are submitted to the City Council. Discussion--rsini_r.:l_ur Park De,1-elor nent Program Chairman Reard su: ?ested that the x;arksite located adjacent to Monta Vista School could be cleared and have a hi_tc ii rig rail_ theme for the raimerous young equestrians who are ric:in- their horses in the area and will ybe there r e-ardless of lerr9 slated conduct. Further recomimended that the neighborhood should participate in deciding event-ual fate of ne'i ahborhooCt T)ar's •.ia a natural syste;:i of evolution. There is a definite heed for such a facility, i_n that particular area. It was suacrested that the Cot'.'=nission work on a -m.ini".1t-i -0ark development pro,-, ram for 1•iemorial Park first. Several residents near the Steveris Creek r,arrs_. , e area do not ,:ant -.he trees arbitrarily removed. Perraps residents could co;:,e into the meetings with su_ p-estions . Let the :Ieig �bornood d`cide :T'_n t they t•:ant in their parks. Pre 1 I'E' ara L t a.r -- aaI7 +J C_v i 'i a Vp v4udenls and o: Loner A. The limi-tations : 1. 510 ft. i•ride on Stevens C.ree_l- Blvd . ; 130 ft . deep. 2. Several large e::ieti _ oar: trees and buildings . 3. Adjacent to apartinient buildings . B. - Ideas : 1. Bike grails all the way around the parr. -- 3600 feet around the park. Big dirt mounds for hills. The mounded arras in the present parks are popular i•.it.h the bicycle riders . 2. Bike trails through the part: ri:canderi.ng around the trees (leave some trees in) . Does, however, cut down on open area. 3. Lawn -- open lawns, use fruit trees for boundaries for certain activities . 4 . Some sort of shelter is definitely needed. Turn the present recreation office into a coffee house as suggested in the letter from 114r. Potter. One of the students mentioned the coffee house at Stanford called the "Free Circle" as a model. MIJntztcti= of the t'ar!l S �: Iiccreat:i_on Corz7;rzi. =..;lon Page, li December 81 1`;O . Tdeas (conti.nuc,�!) j. Use the present recreati,or2 office as a club hou:;e. 6. Leave the present ri.crvation office in tact. When the youth coma to the park, let them thine about the chanf es--1l 21, tilem "do their o-jr ti:in- 7. Picnic area -- tables, barbecue areas. f3. Soccer field (c't:er, lati�ms -r11- 11 serve the prupose-- footbal.l, softball, volleyball (sand pits) , and other spc r, s) . 9. Volleyball nets vetween trees. 10. I-found a section of the lawn for an outdoor a:}phitheatre. 11. Some -place for tiSenlor Citizens t0 CU:.?� The CiEpc3.rt^'.c n has had til.,n privilege of usi ,�- 1-1-Le Union Church for t.r�e- past three years with no charges . 12. Benches made out of the trees that are cleared from the property. 13. Rustic kinds of fences to bor:,er acti_�iity areas r•}ad` out of the trees cleared from the property. Ili . Lightir' -- lig ''f :lalk%%ays and. bikew'ays . �,7ater fo i?"! s . U t- a_in These mean money, holever. 1-5. The pa.r csi.to has teen used for thc� pass two years by ti.e Recreation Depart?:-lent Naturalist Pro:�rac: f'or clay c,a:;.t . The rustic a.tmosp:Iere is very necessa.r.y to day ca;:?:yin The existin- structures on t1r� site (-vlatE r tanr.. ba rns etc. ) real.l;;r ad.:I to the dad.' ca'�IY) G:-;perience, The cL^C Z'ant includes Farirter John' s Carden, an outdoor :,zuseum, a western town and an Indian Uii_lage. 16. Prepare a scale model where parts could be moved around so that: the best set up could be achieved. 17. Paint the recreation office a rustics color—brown. 18. Swings with ropes, tire swings, from the large existing oak trees . 19. Use the existing "gun" on the property as a play structure Perhaps a )lane could be donated for another piece of "equipi.-,ent . �� 0 1•i.tIltates of t:ho "ar},s s ftecreat:ion Com;ii : )ion Co imissJoncr V:inc('rit a.s?ed i^.rheas the ri":7artmc.n`: to move 1 t out of th�> on :,teven:; Creelk. i%Ir. Parham, stated tha" we would move as soon a-, officer are -:ompleted in the City Hall. The students present will be reco_rr;iendin; to Dr. Si_nri, Chaff r.-.an of the Recreation and Leisure 'tudies Department at San Jose State Collcre, possibility of doinz the model as a class Or committee proj=_Ci.. 11lle Co1i??i]J.Ss on is Concerned, about ttin ideas Of thv OUtri. tiie nal'}:. : tiCU�_d rE'f'l eCt the 1GC'a Of ' le .._ youtri. A corun-unity project can be ;:lade out of the develop,:ent-- paint, curtains, etc. ,, could be donated by ?people alid other service or;ani.,,,ation,; . De Arza Colle =e lec--cation students could also Fret in-, ol.%red. The stl_Ident.s couli1 :, a e a presentation to the Commission and also a presentation to the Coiilicil at the completion of their project. Unfinished Business Mrs. ViI:cent. wished to go on record as Say i n; shie thin ' t see why the Community Center couldn' t be bi :_ _tt,. :i i- was a1�czl.l u at i•ir. Ryder I s s`,at.er:le_nt that i :, raoul.dn I t be doss ble or ten years . Before -6he bon,-'-. issue tllhi ; Cc),-mission°ers ':i= ::C , ?Bien the authorization to i.nt.,:rvi ew architects for i e �l ii _ o �_ .i� bu_ c. n , and the fu d for Yi' tiil( t` n— were tocc)!!-,reOut of fund. For some reason it was lumped in tI?e bond issue, an-d nc,:7 it has been pushed off'-F- for ten years. Adjo.i.rnment -- 9:30 p.rn. William Heard, Chairman F,a 0 r t a,L A JosephTerribincy 1,?P5 Via IJ;°-,r,-.ca 20791 c,coflelul Drive Los Alto-7" ')-lif. Cuperi'Ll-ino, Ca11_f-95014 Mr. Robert Ri(Irn-iay ,,r1ine Uaddle Dro'L.oc 1 102, - I 610310 ';rive 1535 Wlstr�tla 34 Portal J'*�.ve. Cuper1,11,0,, Los A2tos, Callf. Calif�950 ............. Roy Merrick Mr. Bob VTilson Mrs. Pat Lowe 10310 Lonny Drive 18954 Pendergast Ave. 7712 Robendell Way Cupertino, Calif-9501111 Cupertino, Calif.95014 Cupertino, Calif. 95014 era Diane Dahl-in Tor, Look 217 .0 Stevens Creek Rd. 10405 Brewer Ave. C Cupertino, Calif.95014 Cupertino, C.'alif. 95014 VN George Sheets Sarita Skidmore Janet Seldon 1526 Gambier Ct. 1146 Pulora Ct . Sunnyvale, Calif. 214611 E-1m Court Sunnyvale, Calif. Cupertino, Calif.95014 Alan Uan Zruek Michael Fcisbic 114r. Sam Lawson 1unyvale091 Rembrandt 892 Guetta Ct. 20627 Sunrise Drive , Calif.- Sunnyvale, Calif. Cupertino, Calif. 95014" Mr. Cruk Kim Sheets 2041-5 Silverado 1526 Gambier Ct Cupertino, Calif. Sunnyvale, Calif. 7, Bill Meyer Susie Strawn 101435 Wunderlich Dr. 1513 So. '.?!,,).ry Avenue Cupertino, Calif.95014 Sunnyvale, California Chris Meyer Tony Barreiro 10435 Wunierlich Drive 21691 Lindy Lane Cupertino, Cupertino, Calif.95014 Mrs . L.D. Hertert Mike Martin E)al-I T 22830 uan Road 7458 Bollinger Rd. Cupertino, Calif.95014 San Jose, Calif. John rienuta 1.249 Weymot,li Drive-, Cupertino, Caljf.q�i0111 N / o i f f , 1^ l r -'ity of Cijp,;,rtino Torr^ Ave"11110 252-14---)'0 5 AGENDA Regular Meet?nc,�3 of the Parkeks TPlecreation Comi,,ilicsign Tuesday, January 26, 1971 7:30 CALL TO ORDER ROLL CALL MINITTES OF THE PREVIOUS MEETING January 1-2, 1971 U0i,,'!i,i[JNTICATIONS WRITTEN 1. Memorandum from William E . Ryder, Acting City Manacrey, ORAL DISCUSSION 2. Bikeways Clarification of the meaning of the foilowin,, c --s : following 0 �� a . beca�:se we have been by pressure stopped from progra,-.,�,ming for i,eens . " b . "only paying lip service to the teen recreation needs . NEW BIJSINESS MISCELLANEOUS AD J 0 U R 1\11MCF,N T City of Cupertino MEMORANDUM January 19, 1971 TO: William E. Beard, Chairmen of Parks and Recreation Commission FROM: Wm. E. Ryder, Acting City :tanager SUBJECT: Council Actions - Parks and Recreation The agenda for the City Council mecti.ng of January 18, 1971 contained t-wo items directly related to the Parks and Recreation Commission. The First of these was the submission of minutes for the. Commission meeting of January 12, 1971 and the second reiated to the proposed Sprint; Recreation grogram Schedule. There was considerable discussion among members of the City Council. most of which centered around the format and contents of the minutes as submitted. There were several specific actions taken by the City Council and at their direction I am relating these to you as Chairman of the Parks and Recreation Commission for the taking of appropriate action by you. 1. The resignation of Mrs. Vincent as a member of the Parks and Re- creation Commission was accepted by the City Council. Applications for consideration of appointment will be received in the City Tanager's Of- fice until February 19, 1971. 2. The City Council clarified its previous action relating to the closing of park buildings and the appointment of Recreation tenter Direc- tors. It was the consensus of. the Council that the buildings were to have been closed at dusk as recommended in the City Manager's repoit per- taining to Wilson Park until such time as Recreation Center Directors had been appointed for a given building. The scheduling and use of that building would then be a responsibility of that person. Pending the accomplishments of the above and to accoc:imodate certain situa- tions the City Manager was authorized to permit the use of a park building after dusk only when he has been satisfied that adequate supervision is available for the safeguarding of 'persons and property from harassment and vandalism. 3. An exception was taken by the Ciry iour:cil in particular to that portion of the minutes of January 12, 1971, on Page 10, which refers to because we have nec11 by pressure stopped from programming for teens." - - - as well as, lion l.y payi,;;; lip survi.ce to the teen recrea- tion needs." T:,e Council has directed 1ne to obtain frog, you a complete report as to the 1110,111ing of these cu,,iments and for sut:stantiati.on in support of them. 4. The appointment of City employees, including Depart,rcnt Heads, is by ordinance a responsibility of the City manager. As such it is City policy that no co,l,,nission or City Council be involved in any screen- ing or recommendation process. In addition to the above actions there were several. other expressions by individual members of the City Council where exceptions were taken to statements made and entered into the minutes, which statements were al- ledgedly misquoted, misleading, or mi.sunders-tood. It was acknowledged that communications between the Commission, the Council and the Staff have not been as desirable as they could be. It also was pointed out that the affairs of the Parks and Recreation Commission were not being bypassed, the minutes were being read - con- trary to a statement that had been made - and that arrangements already had been made for a joint meeting with the Commission, which meeting was to have taken place after the appointment of the new City :tanager. Hope- fully, these differences of opinion will be clarified at that time. Pending the appo:intlnent by Mr. Quinlan, the new City Manager, of a Parks and Recreation Director, the functions and activities of that department are to be continued by the supervisory staff just as if a Director was chore. Policy decisions or. unusual items are to be referred to the City Manager's Office for proper disposition. If there is anything that I may do to help you or the other Commissioners in any aspect of your work, 1 will be more than pleased to do what I can. l J / CC: Becky Bartunek l/ \ Ann Cuny -2- Cit, Uf Cupit.-%t, _ of Ca ' Ifor! 103`-'-) Torre Avenue, Cu,,ertino, Cali . _rnia. Phone 252-45•:)5 MINUTES OF THE REGULAT N'II,ETING OF THE PARKS & RECREATT(V7 CONITM SSION HELD JANUARY 26, 1971 IN THE LIBi u'.R) COsv 'ERENCE ROOM OF CITY HALL CUPERTINO. CALIFORt'IIA Call to Order The meeting was called to order at 7:48 p .m. by Chairman Beard . Roll Call Commissioners Present : Beard, Seiverson, Gabriel, '>?oore . Staff Present: Ann W. Cuny, Recreation Supervisor; Donna J. Belke, Secretary. Minutes Of the Previous ' �''� tang - ra.nua y 12, 1971 Commissioner Seiverson moved that the minut-,_ be accepted as presented . Commissiloner Gabriel second-ed the motion and _t was passed unanimousl;j. Conlmitt.lcati oils Written 1.. Memorandum from. .'JL 1_liam E. Rycer, Acting Cj 4-y dated Janua r;;r ?, 1.%71 Discussion re-arning the request:_d report was reserved for item number 3. Oral - norie D.i.; cur sIon 2. Bikeways Commiss,iorler Gabriel expressed his feeling that tIl last rn.eeiincr a very meaninr�f,.il one for tlhEe wrlole Commission arid ire f.'elt, that; the} next st-.e1', wou.ld be to plan 't pro;`ert;--T c r1iaX75 call 1.t tl.e Cliper':._Lno B l.kew'ay5 Project . lie t T'�se21t ?d a tentative purpose of the pro„ec:'..:--"1-0 t1c1iila .e bicycling throughout the i omrnurlity thr,ou .r use of organised bik:elaays or routes, for the the I;oun •, the middle aced and the sc-n�oj- i It t.C.'t s . In .1ddi1tion, .I.0ca1 :-'C'"olo-y al-d hl?alt ) J� 2:)_(C y _' I_e rid(, wl I ir;iprove and the increased use or bic by ti.1CiE'rlt --L LE''?`1C'nt8ry 't hrol.lfrh co_L109e, as well as I,ocal. bL1sirle?*s, 1)'�I':iCarll"1'.= �.--�9ot1_L 3 decrease our tral''i j-. atlt:. Uarkinf,' proJLc.m.- . " Page ? Minutes of tho Parks and. Recreation Commission 3ikeways (continued) He e::plained two major areas : 1) program plan--selecting he route: and the type of bicycle pathways and the function of the route, such as scenic, historic , health, recreational ; and 21 nrogram coordination--he felt that a program, of this kinri should have the backing of the City Council, Jr. Chamber of Commerce, the Cupertino !foals Committee, the Senior Cha.-:fiber, the School Districts, 'IOLlt}: )rg8.ni7clt402-js 1.2-i tiie compninity (G:ir_l and Ro+y Scout .7rgUp s) , the c harches and their youth organizations, the Recreation Department and the Santa Clara Valley Bicycle Association. Commissioner Gabriel presented to the Commission a working map citing the car',, sites in Cupertino. He pointed out that going west from Portal and Wilson Parks to any of the � other sites is a.=_1 u-o i 11. He also pointed out that it is going to be very difficult to stlay off the main roads ?+Iithou tv-log--ng back and forth to get to the parks . 0 showed the oolf'rr.i_ss ion two lo_?g trails t-I at- could be utiiiZod--one is t_'�e railroad traci This, however, is "roosted" at the present time.) The other- possibility is ,_� a. ^y,, r,}mac '��•n c,?r ��a,: the chat!- t•)'Irou,-'�l nbe c`_�1 _ up �o _ .. .... �.• .._ , are .. . + Dark. He fe.!t that ':,he C'ot`lt i?1 lion shOu _d i.1entify what tvLJes of routes r_.ha`. are wanted and shmild plan the program be-fore si ttin-o; 7:T: Lo t}_e de tails . Commissioner .•.Oor:= fe_!_ , .;lat T':'ain roaC?s would al-most- have o be used . i �• • ou1_� ni t_�a one of 4-he mail: things toward crewing a l ac,;,o:�r_•ne- =� of sa 'ety is to s a•rt; with the i-dea that 1.he t'l_i_St has just as _: C"'.li rigi,t On the streets In Cupertino the motorist. " Chairman Beard added, "anC. Uses the';1 rof_ardl-,?ss of trails or not . " Commissioner .-!.00tn left f?al, T�t�,1F�13X 1t ?ti0ulct ^,lea, reducing thy' ;peed liilits it _-O"[i area:, becauze, "it seer;l_ to me that there has to be sol,ae concession: made on the part of the motorist :if we ' re going to r;:ake cycling safe . " The Commission continued by brainstorming more ideas on the bikeways : 1 . Criairman Heard felt that the details of the routes should be done by the riders themselves . 2. The Bicycle :Issociat' or. sr_rit a brochure, called "i'.'iCycl!'_ }'' " , advoca,t_m- ill- ulie o1 stream beds, or river beds . The entire valley can be I'ip 1 tour(%thee hi i L it b treaffl beds an6 Cemf nt of r lL u__I on,-. the :] tr eam and Utilize i;i .:L bicyc R, ? r-eeway--the necessary overpasses am Lhcre. Minutes of the Parks and Recreation Commission Page 3 Bikeways (continued) 3. Mrs . Cuny suggested connecting playgrounds as --jil as parks, --that would provide a shorter ri.dc for the younger children. 4 . Using the railroad track as a trail would crake it possible to bridge the canyon and connect the two sections of the City, and would make it possible to avoid using Stevens Creek or McClellan Road. 5. An underpass, under Stelling in the Garden Ga;;c area;. by Greenleaf_ and also under Saratoga-Sunnyvale Road at Marianni I-venue would ~hake it possible to connect- the two parts of the City divined by such busy streets . 6. PG&E areas -- PG&E could improve some of the areas for bike trails . The powerlines parallel the freeway. 7. Combine these bike ways with other outdoor activities such as tennis and swimming. The high schools could be connected by trails . ® 8. Bike rack facilities -- the park: and schoo'_s have them. Iiost shopping centers do not have tl�err_, however. L t was suggested tllat the Char;iber of Commerce perhaps: could be contacted to have bike racks installed at the shot;ning cent-rs , The Commission instfucted Go..._r:_ssio__er GaL...i:_1 to Dre.:_n•., what he has nova--an inter nark -rla.n, irrt:fir p1a,'yroun64 lap, ® and a scenic-i?istori.c route plan--to the Council, not as a final ,Jar:, but as ari initrLal thought., 'nl ret their ideas on tl, i-attar . CorrLmissioner Gabriel felt that thn— project should be expanded to other organizations once it has been -�L pproved by th-e Council. 3. Clar:' 'icat-i.oln of tl�e meaning, of the following co;rlinent; ; (a) because we have been by pr:....su.re stopped fro:-, ^rogramming for to ns . l and (b) '!only paying lip servict to the tctir, recreation need,,, . !` Commi. sioner Gabriel pointed out that the minutes clearly stated vitro made the corns.ients and he felt that the Colmu!i.,sion cannot speak for }r_i m nor answer what his intent was . Page 4 Minutes of the Parks and Recr,�<W. on rotwrnission Clarification (continued) Chairman Beard read a letter he recei%7ed From John Parham to t'_Ze Parks and Recreation. Coirxiissiorn regarding these comments. Commissioner S-eiverson moored and Commissioner Gabriel seconded the motion that John Parham' s letter to this Commission be made cart of our minutes and apply to t'r_e Acting City Manager ' s referral in item of his ii_er orandum of January 19. The motion passed unanimously. 1,4r . Parharn' s letter in its entirety follows ; "I believe that the comments attributed to this Commission_ are co:n.ren is which 1 made at the last mieetinG. As Parks and Recreation Director for the IDast 81 years .I ail, definitely in a position to know tiles?t our organized tee? )r "a:T+, _3ri C_.n-.:i ly for trl� Wilson, area has b J ,• been curtailed to noti�ir�� from a nigiir)oint of 12 difT'erent act—iv i - eti, as of six miont11.. ago. This reduction from, 12 to notli n?' has been a deliberate, systematic effort by people unqual_fied to mace professional ,iec s4oris, in tt.e area of Far -s and Recreation. i'he at.te" x1t o T`,ass of the car,cellation of Wilson teen rroFrains b,J citing the Coll-ins activii ies or any ovhe.r vout!1 activities i._ a hi,_n school settinJ, does not really serve the youth in the TIilson area . in addition, I have just read the Act;inc, City report to t?7E:' Council, containing a stateit:erlt 1,;}?3C tyle clotting of the Wilson Park has not affected prosrrains in any 1,,a;y' . I would oisl-)ute th,a—�. statel`l;ent wit ! , P: t`l;-�� facts : tw o r;roups w ,.r cancelled and two others have such a reduced re.='isz..rati otl becaus'_, of the transfer of I:a.c_il .tie YL,at th:�Y ;also may have to be cancelled. These ca:icella- r,ioil or transfers 'Lave affected 80 participants . Perhaps ltc:� nuillber is small but to those peol)le who signed up in fai.t!i, the cancellations are certainly a blow ';o hoped would have been th--ir proper and wise er:.jo:;!1;�:1L of their leisure title, which after all :is t, ie i)raW i�� ldi,a in the philosopli,y of marks and recreation. Minutes of the Parks and Recreation Comni.ssion Page 5 Clarification (continued) Commissioner Gabriel asked for a point of clarification. It was his understanding that the Council was going to close both facilities at the parks at dusk without any consideration for programming. Ann Cuny stated V-iat Portal was allowed to remain open .for. the Girl Sc(.ut Group and the groups using it and within the next two days after the Council meeting the activ:.ties that- could be relocated into -�ortal by doubling up classes were shifted from Wilson to Portal, and the others that: John refers to in his letter were either cancelled or other arrangerrients were made, Commissioner i-ioore asked how the increased population_ resulting from the double load on Portal Park has affected the classes . Ann stated that some of them overlap by a half hour and that the youth ,7rours in partic ,lar have been asker, to come in a little eari_i er so that they; can be out al7-ost by the time the next group conies in. She state.,-'-', that the youtir. group leaders have been very good about rescheduling and moving un their tiff.-_ in order to accomodate the changes . Chairman heard quest:-or_ed the rationale of clo,'ing one building and allowing the U her to remain open. Tt was pointed out that "the welfare of the neig 1borir. rUS_" _It S had been broucAr,t out as a reason for closing ;,rilson-- jJilson Part -r.esidernts are c:loser to the br.til_ding a ri closer to . _-,e traf,"_i.c ?pattern created by anyof t'r_e classes and this would be eliminated by reduci::� the number. of a lults that come to the .Da.rk for special-ist classes . also it was felt that teenagers con-,,-eE'aie in the park; w1-- n the bui.ldi_ng :is open and lit up, given when t"iere adult groups using i'-c--"like 1no hs to a Therefore, if the building, was not in use then ttie teens would not be congregc:ting. This had been oie objection made by the residents . Chairman Beard asked if this was an implication that the building t,r:i_ght be moved, but it was stated that moving; the building was not mentioned at the last Council meet:-ng. Chairman Bearri asked if a full time person is now at.. Portal Park anci the supervisor sa-id that there was not. The Chairman went on to say that "in other words vie are T'a -e 6 M nutes of th^ Parks and Recreation Commission e: Clarification (continued) opera',-ing one park without; a full Lime director at the Council.' s discretion and we have closed one park and imposed a double work load on another park without a hull time director. It was primarily just closin a park for the convenience of the neighborhood. " Comnlissi_oner Gabriel read from i-,r. Pyder ' s report of January 22, "1 am pleased to corimcnt that contrary to anv erro.,ieous impressions the closing of the Wilson Park building at dusk does not in any way reduce or otherwise interfer with any proper recreational prograla or use of the buila i ng as had been contemplated previously by tree recreation departn.ent staff. " Commissioner Gabriel pointed nut that this is in con- ict. .,iith Mr. Parham' s letter and he said that "the 'crof-rai-iimj_ng that had gone on at Wilson had bF.en uefiniLely cu.rtailed . " _�? SC�llahe0tl.�.' ;COI":.nissio'ier ''Moore moved and Commissioner Gabriel Sec On led the -rise t] at_i, sIv '-n 1 hn n m s c 1l r d Ci nO11�1 . '-ha' tl C. il"i i 0I't ri%._y Move the'r ,T.er' �irig night from the 2n t an r. lo:lrth `.Suet:lay 711g11ts O 1,he 2 n d and fO-_,rth �.onday nights, as of ne_-.t month. COT'.IM Sr_.On as ad Lnn Cuny to ChOC_ti On the ctu'_Jeiits fro"n Sari •jO;;e at<� ti_10 !ad vO�un"teered last ri-iont-h To help plan .t:i"ni'.I_ulc: f,)r thF undeveloped park,.;. _ t,IOU_n.nent - 0:00 P.M. Willi"ani 13(alodl Chairn;an /r G' City of Cun=�rt_ino 10300 '1.'orre Avenue 2)2-11DO j AGENDA Regular Meeting of the Parks & Recreation Commission Monday, February 8, 1971 • 7:30 p.m. CALL TO ORDER ROLL CALL MINUTES OF THE PF �'IOUS MEETING -- January 0-6, 1_971 COIvMUNICATI ONS WRITTEI` ORAL DISCUSSI)N 1. T.inimum Development Program for undeveloped parks a. Somerset 111quare b . Memorial Park, Stevens Creek, Mont w Vista 2. Bikeways NFW bUSIN'ESS MI SCELLANI OUS ADJOURNMENT e lz �.07 acres C \ f.• of 6.3 acres ELEMENTARY �G�Nt101;a ., .1 Vass t, A>o r . . ........ �+9 4.2 acres- .A _ t t PARKS RECREATION 2 of 11 C'CMMISSION - MINUTES ( 1971 - 1978 ) A 1 14.6 acres - f _. City of Cup<-•- ,ino 10300 'I or r-c' ;= nue ACE ND A Regular Meeting of the Park: Recreation Commission Monday, February 22, 1971 7:30 p.m. CALL TO ORDER ROLL CALL MINU`i'ES OF THE PREVIOUS FETING -- January 26, 1971, February 8, 1971 (No quorum) C01,2,TNICATIONS WRITTEN ORAL DISCUSSION 1. Minimum Development Program for undeve-oped pa rI1_s a. Somerset Square b. Memorial Park, Stevens Creek, Ivionta Vista 2. Bikeways NEW BUSINESS MISCELLANEOUS ADJ OURNIvE NT �•.. r ,.�- .��"� ti. � - ,..4. -. _ i �i ... � ± � - '� �. -. � ' 4 � , , (`' r i _ � � ^� ', 4� ,, '. ;� �, , '�, _ i � 1 t � ,. ._ February 19, 1971 Mr. William Beard Chairman Parks and Recreation Commission Cupertino, California 95014 Subject : Stokes Avenue Park Sommerset Square 2 and j Cupertino, California 95014 Dear Sir: On Monday, February 8, 1971, we met with Mr. Gabriel and Mrs. Cuny at a Parks and Recreation meeting to discuss the Stokes Avenue Park and were told there was no money available to do anything about the park. We have taken a survey in the Sommerset 2 and 3 area and these are the results : Preschool - 89 children Kindergarten - 102 children Jr. High School - 25 children High School - 8 children College - 13 children There are 168 homes completed with 23 vacant homes. Eighteen of these vacant homes are sold and therefore to our knowledge there are five to sell. The majority of these homes are 4 and 5 bedroom homes and are all ready for occupancy. Therefore we can assume we will at least have 30 children to add to the list. _ This area has been designed as a closed area with no provisins or means of young people moving in and out of the area safely. We are bounded by the new freeway, Stevens Creek Plvd. , and the railroad tracks with only one entrance--Pennisula Avenue that has no traffic light. The Stokes Avenue Park, therefore is very important for our young people. Presently the park site as it stands is unsafe to our whole community. The S. P. train tract that runs parallel to the Stokes Park at Pennisula Avenue goes through the area approximately 3:30 P. m. • every day and the majority of times, open freight cars will be harked at the spur siding for days on end. The S. P. railway In some way should be Meade responsible for protecting us as a community, also---you are not allo,.;ed to build a swimming pool and leave it wide open as a public hazard without proper protection. We feel that a high fence should be constructed immediately, separating the park area from the S. F. tracks. This will not only keep children"off of the tracks but it would also keep motorcycles from coming^?f, e track and using the park for racing as they do now. We also feel that something should be done to clean up the park area. As it stands, it is full of weeds, rocks, andassorted debris. Ultimately, it should be sodded and trees planted. Until then, the least the city could do would be to grade it, clean off all the rocks and debris, and keep it clean. What can be done immediately to help solve some of these problems? Yours very truly, Concerned Homeowners Y f ��- • / !C J. Do. and S 3- :7,-3 Cr � ! w �ALI' ;)e4 i;t f ' AZ i 'del ,3t '. ,.l+�-. bPr F� ".' � ram;t .✓�Pp� � ��p 7 ��gyl{ d:F{4 jkv C I T Y F C U OF` E 0`4 T CALIFORNIA PLANNING COMMISSION AGENDA THE CITY PLANNING COMMISSION PUBLIC HEARINGS Upon adoption of Ordinance No. 005 in November The Commission is required by law to hol 1955 the City Council officially established a public hearings on certain matters prior City Planning Commission. to making its recommendations to the City Council. Notice to interested persons to The Commission is composed of five (5) citizens given by legal advertisement in the local appointed by the Mayor with the approval of the newspaper as well as by posting the property City Council. Each member must be a qualified involved ten (10) days preceding the hearing elector in and resident of the City of Cupertino. date. Applications requiring public hearings: Appointments are for a period of four (4) years. are change of zoning, variances, use permits and tentative maps. Officers, consisting of chairman and vice- chairman, are selected by the membership for CITY PLANNING DEPARTMENT one (1) year terms. This department is the professional staff " SCOPE AND FUNCTIONS OF THE COMMISSION of the Planning Commission, being composed of trained City planners who advise the The Commission is primarily an advisory body to Commission concerning land use decisions. the City Council concerning la..d use matters. As a functioning department of City govern- ment the planning staff provides information Certain basic functions of the Commission are and guidance to various interested parties set forth in the State Planning Act. They are relative to City policies and regulations as, follows: involving the use of property, as well as coordinating with other agencies such as 1. Develop and maintain a General Plan. the fire district, school districts, City engineering, etc. a.2. Develop such specific plans as may be necessary or desirable. Applications appearing before the Commission are filed with the Planning Department A. Periodically review the capital improvement wherein the department, in conjunction wii® program. other agencies and City departments, reviews the proposals and prepares a detailed staff 4. Perform such other functions as the legis- report for the Planning Commission. lative body (City Council) may provide. REPORT TO CITY COUNCIL The City Council, upon establishing the Commis- sion, further defined its responsibilities as Certain actions taken by the Planning ; follows: Commission are subject to review by the City Council. Upon decisions by the 1. To hold hearings on all zoning matters. Commission these matters are automatically forwarded to the City Clerk for placement ,'2. To conduct such other hearings as are on the Council agenda. provided by law. APPEALS 3. To report its decisions and recommendations ` in writing to the City Council. In the event an action taken by the Planning Commission is deemed objectionable, the 4. To consider, formulate and propose surveys, matter may be officially appealed to the maps and plans designed to provide for, City Council in writing within five (5) days regulate and direct the future growth, of the CommiL'sion's decision. Said appeal development and beautification of the City. is filed with the City Clerk. City Services A_gencY Telephone General Administration City Hall 252-4505 Police Santa Clara County Sheriff 294-1334 Fire Central Fire District 293-1323 Public Health S. C. County Public Health 297-1636 Ca.rbage City Hall 252-4505 City of Cupertino 10300 Torre Avenue ® 252-4505 AGENDA Regular Meeting of the Planning Commission February 22, 1971 8:00 P.M. SALUTE TO THE FLAG. ROLL CALL APPROVAL OF MINUTES: Minutes of February 8, 1971 POSTPONEMENTS, etc. : Applications 17-TM-70 and 3-U-71 of Franchise Realty Interstate Corporation: Postponement requested by applicant to meeting of March 8, 1971. WRITTEN COMMUNICATIONS ORAL COMMUNICATIONS PUBLIC HEARINGS: ® 1. Application 17-TM-70 of Franchise Realty Interstate Corporation: Tentative Map to divide 4.7 acres into two parcels. Property is located at the southwest corner of Stevens Creek Boulevard and Portal Avenue in a CG (General Commercial) zone. First Hearing continued. POSTPONEMENT REQUESTED BY APPLICANT TO MARCH 8, 1971. 2. Application 3-U-71 of Franchise Realty Interstate Corporation for. Use Permit to allow construction and operation of a McDonald's carry-out restaurant. Said property is located at the southwest corner of Stevens Creek Boulevard and Portal Avenue in a CG (General Commercial) zone. POSTPONEMENT REQUESTED BY APPLICANT TO MARCH 8, 1971. 3. Application 16-Z-70 of Falender Homes Corporation for rezoning 21.55 acres from Al-10 (Agricultural-Residential) to F (Planned Development) with intended use of 140 single-family attached dwelling units. Said property is located southerly of and adjacent to Voss Avenue, northerly of and adjacent to Alcalde Road, and westerly of Lockwood Drive. First Hearing continued. 4. Applications 4-Z-71 and 3-TM-71 of Vincent and Domenica Maggio and Louis F. Bonacich for rezoning 0.3 acre .from R1-7.5 (Residential Single-family 7500 sq. ft. lots) to R2-4.25 (Residential Duplex) and 0.4 acre from R1-7.5 (Residential Single-family 7500 sq. ft. lots) to R3-2.2 (Residential Multiple Family) ; and Tentative Map to divide 0.7 acre into two parcels. Said property is located westerly of and adjacent to Blaney Avenue, approximately 300 feet north of the intersection of Blaney Avenue and La Mar Drive. First Hearing. -1- PUBLIC HEARINGS (continued) : 5. Applications 4-TM-71 and 1-U-71 of Mario and Rita Barbieri for a Tentative Map to divide 4.7 acres into three parcels, and Use Permit to allow construction of a gasoline sales/automatic car wash on Parcel One. Said property is located at the northwest corner of the intersection of Stevens Creek Boulevard and Vista Drive, in a CG (General Commercial) zone. First Hearing. UNFINISHED BUSINESS: 6. Request of Sterling Home Developers for approval of (1) Revised Development Plan of Application 23-Z-69, and (2) Revised Tentative Map cf Application 33-TM-69. Said property is located approxi- mately 500 feet northerly and 200 feet westerly of the intersection of Stevens Creek Boulevard and Foothill Boulevard. (CONTINUED FROM FEBRUARY 8 MEETING) NEW BUSINESS REPORT OF PLANNING COMMISSIONERS REPORT OF PLANNING DIRECTOR ADJOURNMENT r } a' l 1 ' C(t 4 r '{t_-t - r ee CITY OF CUPERTINO, State of California 10300 Torre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE WF ULAR MEETING OF THE PARKS AND RECREATION COMLMISSION HELD FEBRUARY 22, 1971 IN THE CONFERENCE ROOM, CITY BALL, CUPERTINO, CALIFORNIA The meeting was called to order at 7:40 p.m. by Vice Chairman Gabriel. Roll Call Commissioners present : Seiverson, Moore, Gabriel. Recreation Depart- ment Staff present: Ann Cuny and 'Pat Louis. Commissioner absent: Beard. Minutes of the Previous Meeting - February $, 1971 Due to the lack of a quorum on February 8th, an informal meeting and discussion was held with the residents of Sommerset Square regarding the undeveloped park. As this meeting was scheduled to be continued at the February 22nd meeting, r,inutes covering this subject will be included herein. { ,Written Communications � 1. Letter from homeowners of Sommerset Square regarding condition and development of the designated park site. I 2. Letter from William Ryder regarding the Commission's Recording Secretary, Donna Belke, having a conflict with our meeting nights. Accordingly, it was suggested i the Commissioners elect a secretary from within the Commission. 3. Letter from City Manager advising of the Santa Clara County ' School Board 's Association Conference on Friday and Saturday, February 26th and 27th. Oral Communications 1. Commissioner Moore presented an article from Co-Op News as follows: "Insist on bicycle lanes on more of our expressways and streets. If they are not feasible with- out new construction, let the highway funds pay for them". 2. Ann Cuny advised of the median strip proposed for Mary and possible bike lane utilization. Further investigation is required. Page 2 Minutes of Parks and Recreation Commission, February 22, 1971 Discussion 1. Bikeways Protect The preliminary plan for the Bikeways Project was reviewed and a Motion made and seconded to present the plan to the City Council for their review and concurrence. (Bikeway Project Preliminary Plan attached as Enclosure 1) Commissioner Gabriel stated that Lee Yarborough, Director of the Public Works Department, offered his cooperation and- assistance for this project. The Cupertino Junior Chamber of Commerce has also offered their assistance. 2. Stokes Avenue Park Homeowners from the Sommerset Square subdivision presented their request for development of the Stokes Avenue Park. They expressed concern for their children, who are restricted to playing in the streets and undesirable areas,due to the lack of school or other recreational areas and isolation from other community facilities. This subdivision is set apart from other sections of the City by the Southern Pacific railway tracks on the west, the freeway on the north and east, and Stevens Creek Boulevard on the south. Other than this proposed park, the area does not contain any other open areas. Residents are most desirous for immediate minimum development of the park to contain the following: a. lawn d. picnic tables b. trees e. fence along the c. lights Southern Pacific tracks Residents are also concerned with safety. The park site is covered with debris , open manholes and easy access to the railroad tracks and freight cars. The debris and manhole problem will be reported to the Public Works Department. Other details of this discussion are contained in the enclosed letter from the residents. 3. Partial Parks Development Preliminary discussion was initiated regarding partial development of Morita Vista, Stevens Creak, Central and Stokes Avenue Parks. The Commission discussed funds (lack of) and a method to continue parks improvement and minimum development, Minutes of Parks and Recreation Commission, February 22, 1971 Page 3 ® Discussion (continued) The Commission firmly believes the City has a responsibility to provide a continuing park development program to meet. the growing need of the community and to progress with the rapidly expanding population and City growth. Ideally, completion of present park sites would solve all problems. However, the recent bond issue defeat does not allow financ- ing of any park expenditure, improvement or development beyond that currently developed. A financing plan was discussed, and it was determined that , if adopted as a Resolution. it would provide interim funds to maintain a minimum park development program. Therefore, Commissioner Moore moved and Commissioner Seivi,,rson seconded a Motion to prcoent the following Resolution to the City Council for immediate adoption and implementation. "Effective immediately, a Parks Development and Improvement Budget shall be adopted ar d included with each yearly City Budget. The predetermined value of this budget shall be used for minor park development and improve- ments as determined by the Parks and Recreation Commission and approved by the City Council." 4. Park Priority The Commission recommends the Stokes Avenue Park to receive first development consideration in view of the aforemention- ed urgent need for their children and to eliminate safety hazards on City property by providing minimum requirements consisting of a fence and a lawn. 5. Freeway Pedestrian Overpass In the event a freeway pedestrian overpass is designated between Sommerset Square and ?Mary Avenue, or any new over- pass considered within Cupertino, the Commission requests consideration for bikeways. Adjournment The meeting was adjourned at 9:45 p.m. George Gabriel, Vice Chairman CITY OF CUPER*rINO, State of California 1030U Torre Avenue, Cupertino, Ca1i..fornia Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE PARKS AND RECREATION COMMISSION HELD FEBRUARY 22, 1971 IN THE CONFERENCE ROOM, CITY HALL, CUPERTINO, CALIFORNIA The meeting was called to order at 7:40 p.m. by Vice Chairman Gabriel. i Roll Call f Commissioners present: Seiverson, Moore, Gabriel. Rec,aation Depart- ment Staff present: Ann Cuny and 'Pat Louis. Commissioner absent: Beard. Minutes of the Previous Meeting - February 8, 1.971 Due to the lack of a quorum on February 8th, an informal meeting and discussion was held with the residents of Sommerset Sqiiare_ regarding the undeveloped park. As this meeting was scheduled to be continued at the February 22nd meeting, Minutes covering this subject will be included herein. Written Communications I Letter from Hoieowne:.-s of Sommerset Square regarding condition and development of the designated park site. 2. Letter from William Ryder regarding the Commission's Recording Secretary, Donna Be1ke, shaving a conflict with our meeting nights. Accordingly, it was suggested I the Commissioners elect a secretary from within the j Commission. I 3. Letter from City :Manager advising of the Santa Clara Countyi' School Board 's Association Conference on Friday and Saturday, February 26th and 2.7th. Oral, Communications 1. Commissioner Moore preserved an article from Co-Op News as follows: "Insist on bicycle lanes on more of our expressways and streets. If they are not feasible with- out new construction, let the highway funds pay for them". 2. Ann Cuny advised of the median strip proposed for Mary and possible bike la«e utilization. Further investigation is required. Page 2 Minutes of Parks and Recreation Commission, February 22, 1971 Discussion 1. Bikeways Project The preliminary plan for the Bikeways Project was reviewed and a Motion made and seconded to present the plan to the City Council for their review and concurrence. (Bikeway Project Preliminary Plan attached as Enclosure 1) Commissioner Gabriel stated that Lee Yarborough, Director of the Public Works Department, offered his cooperation and assistance for this project. The Cupertino Junior Chamber of Commerce has also offered their assistance. 2. Stokes Avenue Park Homeowners from the Sommerset Square subdivision presented their request for development of the Stokes Avenue Park. They expressed concern for their children, who are restricted to playing in the streets and undesirable areas,due to the lack of school or other recreational areas and isolation from other community facilities. This subdivision is set apart from other sections of the City by the Southern Pacific railway tracks on the west, the freeway on the north and east , and Stevens Creek Boulevard on the south. Other than this proposed park, the area does not contain any other open areas. Residents are ;lost desirous for immediate minimum development of the park to contain the following: a. lawn d. picnic tables b, trees e, fence along the C. lights Southern Pacific tracks Residents are also concerned with safety. The park site is covered with debris, open manholes and easy access to the railroad tracks and freight cars. The debris and manhole problem will be reported to the Public Works Department. Other details of this discussion are contained in the enclosed letter from the resi:.ients. 3. Partial, Parks Development Prel.i.minary discussion was initiated regarding partial development of Morita Vi.sta, Stevens Cr-cek, Untral and Stokes Avenue Parks. The: Cornrrti.��ton discus,.-sod funds (Lick of) and a method to continue parks Improvement and minimum development. Minutes of Parks and Recreation Commission, February 22, 1971 Page 3 Discussion (continued) The Commission firmly believes the City has a responsibility to provide a continuing park development program to meet the growing need caf the community and to progress with the rapidly expanding population and City growth. Ideally, completion of present park sites would solve all problems. However, the recent bond issue defeat does not allow financ- ing of any park exninditure, improvement or development beyond that currently developed. A financing plan was discussed, and it was determined that , if adopted as a Resolution, it would provide interim funds to maintain a minimum park development program. Therefore, Commissioner Moore moved and Commissioner Seiverson seconded a Motion to present the following Resolution to the City Council for immediate adoption and implementation. "Effective immediately, a Parks Development and Improvement Budget shall be adopter; and included with each yearly City Budget. The predetermined value of this budget shall be used for minor park development and improve- ments as determined by the Parks and Recreation 'Commission and approved by the City Council." 4. Park Priority The Commission recommends the Stokes Avenue Park to receive first development consideration in view of the aforemention- ed urgent need for their children and to eliminate safety hazards on City property by providing minimum requirements consisting of a fence and a lawn. 5. Freeway Pedestrian Overpass In the event a freeway pedestrian overpass is designated between Sommerset Square and Mary Avenue, or any new over- pass considered within Cupertino, the Commission requests consideration for bikeways . Adjournment The meeting was adjourned at 9:45 p.m. George Gabriel; Vice Chairman Enclosure (1) February 22, 1971 To: Cupertino City Council From: Parks and Recreation Corm tssion Subject: Bikeways Project Request: The Parks and Recreation Commission hereby requests City Council concurrence and approval for a unified Cupertino Bikeway (Trails) Plan and Implementation as delineated herein. Background: With renewed interest, the Parts and Recreation Commission is re- submitting a Bikeway Plan. In June of 1969, the Commission sub- mitted a Bike Route Proposal which was discouraged by the Public Works Department due to restricting laets and was subsequently dropped pursuant to a memorandum from the Director of the Public Works Department dated June 25, 1969. (During the ensuing two years, these restricting laws were modified) The community has demonstrated a growing interest for estab- lished bike routes and the installation of safety lanes and post- ing of caution signs for bike riders on overpasses and heavy auto traffic areas, accordingly, a new plan has been developed for im- pleaaentation. The commission has been asst+r.ed si.tpporr and conneration from Cupertino's Public Works and Recreation Department:;. In addition, the Bikeway Project has the support of the Goals Com.nittee , Santa Clara Bicycle Association, Cupertino Union School District , and Bicycle Specialist (Officer Peterson) of the Sheriffs Department. It is assumed the City Council , Junior Chamber of Commerce and other civic organizations will support this Project for complete implementation and continued improvement. A Commission meeting held January 12, 1971 was most encouraging due to a large attendence of interested residents in the Bikeway Project and their general participation in our Meeting. In addition, Mr. Lee Yarbrough, Director of the Public works Depart- ment, Mr. John Parham, Director of Parks and Recreation Depart- ment , Mr. Bruce Ball of the Santa Clara Bicycle Association, Officer Peterson from the Sheriffs Department, Mr. Sam Lawson of the Cupertino School. District and Mr. Tony Look of tt•e Sierra Club offerred professional knowledge and experiences. (Refer to Minutes covering this meeting for details) . -2- Purpose: The Bikeway Project is presented to stimulate bicycling through- out the community through use of organized bikeways or routes, for the benefit of the young, middle aged and senior citizens. There are approximately 60,000,000 cyclists in United States today. Youngsters use bicycles as a means of transportation to and from school and there is a growing interest among adults to use bikes on weekends for recreation and exercise. Bicycles can also be utilized to help decrease smog and improve our present and future ecology. Many who live and work in Cupertino might be encouraged to commute via bicycle. Students are findag bicycles their means of transportation to and from De Anza, our High Schools, Junior Highs and Elementary Schools. Let us provide an orgA1..zed means for them to utilize our streets and by-ways. The Parks and Recreation Commission is strongly advocating routes connecting city perks, library, De Anza College, schools, his- torical sites, and scenic areas and playgrounds, Bikeway Project: Two major parts of the Bikeways Project are: 1. Program Plan - Selection of routes by their function such as scenic, historic , recreation, etc. Establish plan to ident- ify routes by markers and brochures. Planned use of routes with coordination of Public Works Department and Recreation Department. Explore use of private lands consisting of ex- cellent potential bikeways. These areas are; (a) Southern Pacific Railrod property adjacent to the railroad tracks. (b) PG&E property under power lines (c) Possible use of creeks, and drainage areas. (d) Establish bikeways and/ or provisions thereof in all new developments. 2. Program Coordication - A program of this type should have the backing of the City Council, Junior and Senior Chamber of Commerce, Goals Committee, School Districts, Youth Organiza- tions in the com munkty, churches, Recreation Department and the Parks and Recreation Commission to promote the health and welfare of our residents in a bicycle program to enhance Cupertino's image as a progressive city. The commission recommends that the initial phase of the Project con- sist of a trial section of Bikeways starting at Stelling and Stevens Creek Blvd, to McClellen, Bubb Road via Linda Vista Park and termin- ate at the Winery on McClellen. G. R. Gabriel, Chairman 3ikeways Project Parks and Recreation Commission February 19, 1971 Mr. William Beard Chairman Parks and Recreation Commission Cupertino, California 95014 Subject : Stokes Avenue Park Sommerset Square 2 and Cupertino, California 95014 Dear Sir: On Monday, February 8, 1971, we mbt with Mr. Gabriel and Mrs. Curvy at a Parks and Recreation_ meeting to discuss the Stokes j'�venue Park and :Jere told there was no money available to do anything about the park. We h:�ve taken a survey in the Sommerset 2 and 3 area and these are the results : Preschool - 89 children Kindergarten - 102 children Jr. High School - 25 children. High School - 8 children College - 13 children There are 168 homes completed with 23 vacant homes. Eighteen of these vacant homes are sold and therefore to our knowledge there are five to sell. The majority of these homes are 4 and 5 bedroom homes and are all ready for occupancy. Therefore we can assume we will at least have 30 children to add to the list. This area has been designed as a closed area with no provisios or means of young people moving in and out of the area safely. We are bounded by the new freeway, Stevens Creek Blvd. , and the railroad tracks with only one entrance—:ennisula Avenue that has no traffic light. The S';okes Avenue Park, therefore is very important for our young people. Presently the park site as it stands is unsafe to our whole community. The S. P. train track that runs parallel to the Stokes Park at Pennisula Avenue goes through the area approximately 3 :30 P. m. every day and the majority of times, open freight cars will be y parked at the spur siding for days on end. The S. P. Railway in some way should be made responsible for protecting us as a community, also---you are not allowed to build a swimming pool and leave it wide open as a public hazard without proper protection. We feel that a high fenec should be constructed immediately, separating the park area from the S. F. tracks. This will not only keep children, off of the tracks but it would also keep motorcycles from comine'tfie track and using the park for racing as they do now. We also feel that something should be done to clean up the park area. As it stands, it is full of weeds, rocks, andassorted debris. Ultimately, it should be sodded, and trees planted. Until then, the least the city could do would be to grade it, clean off all the rocks and debris, and keep it clean. What can be done immediately to 'Help solve some of these problems? Yours very truly, Concerned Homeowners ,^ ... . _.. � _ ._ � `• \� ,�t _.< .: ._�. ice/ ,. � _- __ -- / - t fj 1 J • ' f l \j \ ! i �. 1 1. Y •--...- fit! /• r / ' // ', mot. /� /;La's Donna: Since t1-e voun. -,f Cu 'crtino are vital!,,, inte ested in bicycling and t,.e develop-lent nl' lanes tvlit'.nin the city, they n!should cert-ai ly ',,e '.ert in touc*. all t1he -ess that hat is The oeople who can best Ji,,.) teat are the Deans of Activities of the high schools and tie Principals of the elementary :schools. Therefore, I suggest that cc-pies of I-r. George Gabriel' s report to the Curiz-_,rtino City Co-incil from the Parks And Recreation Com- mission be sent to the following: 117r. John Simas, Dean o-F Activities, Monta Vista High School Per. David Pittman Cupertino 1-ligh School 7 'Tomestead -7r. Shunji Ito, fkr. Paul Licciardello, Freemont ,,r. Ch;_rzrIes Dexter, Lynbrook all of the above shorld be addressed to 1,.O.Box F. Sunnyvale 94087 There are three elementary scho^ls with attendance areas in the reighborhood of the first !: roT.osed bil�eways along Stelling, ',cClellan, a. 'heir Pri7._icinals are: Bubb, and Linda V-J-,-; L' T--Irs. Z''ary Hedges , Pl-incinal , -- aria 5c' ool; 1615-5 3"ar"t)ara Lane Cuper'Lino r. ';Ernie LaCasse, Lincoln achool , 21710 PcC" ellan Cup. r. Frank Clark-, ' egn�art Schonl , 117" Yor,;,:__shire Dr. u - rt-i c Ti 0 a- -ropr-' ate T rkctj_%rJ_1L-7.cs cf' De Anza 'College is: In i%.cricrie L. .' n son Associate ce Dean al' 3-tu,4ents for Act--*.v--; ti. - s -De knza Collc,7e 211'215) Stovon Crec,". oulc..vard 1_� erLn o :'h c S -- is lo,)kil? 'i ji_-4, to oel_-Linc! fe-,)ort. it would also be an o-.1r)oi-turity to get "fec I-back" from each of these neo-ole - in tie corner you could write "Your corx-;ents are invited" an sign 4 Lt George Gal-,riel , C6[iimissj_-)ner if oks hill)? jes,t C:L` ;r o:' C;uperino Marc_}, , 1971_ TO: Lee Yarborough, Director of Public Works FROIM: Aran Cuny, Recreation Supervisor a4T' SUBJECT: Somerset Park Development I thought it wise to let you know ideas discussed and agencies i have contacted concernina the development of Somerset Park. Agency Conta.c'—d Action Taken Fencing_: Southern Pacific Letter requesting Railroad SP property abutting Mr. Stone 293-4811 parksite be fenced dated 2/17/71 No reply received to date Discussion: The ecologist -,%iew point on fencing ® material w u.iu ucint to use of redwood ; hoiaever, from a safety angle I wog i ci sug. st an 81 chain link fence . This kind of fence .,+ould allow continuous sur•v•"ei 'lance of activity dawn in the SP ri.- t of way. Agency Contacted Action Takers Fixed Eauio,.`:ent :Pacific Gas and Te-Lephone req,-- .-t Electric to construct roofed. Mr. O'Brien picnic area _gin<< r a 736-3431 PG&E tower aa, to review require;:: nts for use of rich`: of way . Discussion: Mr. O'Brien stated that he would be hanpy to review and discuss ideas on parkland use of the PG&E right of way. Fie (or someone else from PGccE) .,ias quite .willing to meet; with all parties invol•,)-ed, ar�,a residents, public works , recreation, and PG&E land development officiais, as soon as these agencies could agree on a meeting time. -r 2 ,Agency Contacted Motion taken Land Develop- Area Residents Conversations over ment : Mrs . Forbes - the telephone, & at �55-30�7 the Parks & Recreation Commission meetings concerning most expedient pro- cedure to follow in developing Somerset Park. Discussion: Discussions at the Parks and Recreation C`ommiSsion E-'eetins ra_ulted in Commissioner Gabriel' s fine presentation to the Council on behalf of residents interested in immediate development of the parksite. djb 'i ty of Cupe r-t no I Ei MORAI'IDUM March 8, 1.971_ TO: The Parks and Recreation Commission FROM: Bob Wilson, Teen Specialist SUBJECT: Teen Center Program I was pleased to learn that the City Council is enthusiastic about initiating a youth program in our community. Following a request by my supervisor, I set out to find what othe- municipalities offered their teenagers . Even 'though I have been working with this age group for four years, my experience h.as been primarily with. the junior high school teen program. Therefore, the information I obtained was gathered from the Bay Irea Youth Commissions and Councils of 23 organization , the Peninsula Teen Council_, of which I was an active member, and my personal. experience. The outcome of my research indicates that forming a. Youth Council would be the most appropriate initial step . This council would be a representative body made OP of 9 to 15 youths from 13 to 1.9 years of age from Collins Junior High, Kennedy Junior High, Hyde Junior High, Cupertino, Homestead and •Tor<ta Vista High Schools, and De Anza College . See attached sheets for rules and regulations governing the formation and operation_ of a youth council. It is important that we start the planning and preparation wn.i.le school is still iti .seti:-ion. Throuigh a summer orientation program the Youth Counci.L cotild be ready to assume assigned by next fall. As for a Youth Center Frograrri, it was found that a coffee house or drop-in center was the mo t successful program offered by other citi_e:: . This facility could be 1..ocated in. an old house or in a :recreation center that offers a game room, pool and table tennis, cultural a.rts program, ceramics, photo lab- , lapidary, general crafts and a. rap room. The members of the Youth Council would be primarily recporisible for program and control of the facility under strict supervision of the recreation teen specialist staff. djb C-ity of rung:rtino MEMORY!MIX14 February 23, 1971 TO: Mr. Robert Quinlan, City Manager FROM: Ann W. Cuny, Recreation Supervisor G� SUBJECT: Council_ nresentation I hereby request that Bob Wilson be per; itted to appear befor the Council on March 1, 1971, to outline his program for teen, . The Council requested s,.:ch a prograr-i and !,in turn, asr,ed Bob to construct a progra.-. or the junior and senior high school students in Cupertino. He in-,..ends to present the attached program ideas and answer questions that the Counc-1 may have regarding the teen program. djb Enclosure City of Cupertino M3MORANDU1,.:" February 23, 1-971 TO: Mr. Robert Quinlan, City Manager FROM: Bob Wilson., Teen Specialist fir` C✓,� f�<. SUBJECT: Teen Center Program I was pleased to learn that the City Council is enthusiastic about initiating a youth program in our community. Following a request by my supervis r, I Se-- out to find what other municipalities offered ti-eir tee !al-ers . Eventhough I have been working with this age group for four years, my experience has been primarily with the 'Junior high school teen program. Therefore, the information I obtained was gathered from the Bay Area Youth Commissions and Councils of 23 organizations, Lhe Peninsula Teen Council, of which I was an active member, and my personal experience . The outcome of my research indicates that forming a Youth Council would be the most appropr i ca Le itli 1.1a L step . iIis council would be a representative body made up of 9 to 1.5 youths from 13 to ?_� years of age froal Coll-ins Junior High Kennedy Junior High, Hyde Junior FIig h, Cupertino, Fcr.;estead and Monta Vista High S`:hools, and De Anza College . See attached sheet .for rules and regulations governing the formation. and operation of a youth council . It is important that we start the planr.i_ng and p}-eparation while school is still in session. ThrOLIgh a. s_.n-mer orientation program the Youth Council could be ready to assume assigned tasks by next fall. As for a Youth Center Program, it was found that a. coffee house or drop in c ::!lter was the most successful program offered by othler cities . This facility could be located in an old hoLise or irl a recreation center that offers a game room, pool and table tennis, cultural arts prvgram, ceramics , photo labs, lapidary, general crafts and a rap room. The members of the Youth Council would be primarily responsible for program and control_ of Brie faci_lii,y under strict super- vision of the recreation teen staff. ® djb City of Cupertino AM) I�'!7.CR� A?.'IO.� I) ?11RTi>Fl I'dT Proposed Rules Governing the Formation and Operation of the Cup-, rt:ino Yo.ath Council Purpose : The purpose of the Youth Council shall be to serve as an advisory group to the City Council and Park and Recreation Commission on matters affecting or concerning the youth of the City . These matters may include the implementation of the teen program, juvenile delinquency problems, youth employment , involvement of youth in r:1unicipal matters or any other civic matter falling within the jurisdiction of the City in which youth have an interest. Its general purposes are : (a) -'o hold meetings and conferences , open to both youth and adults, whereby matter: of concern to youth may be discussed and ideas exchar_�;ed , and to ,,.pork toward the prevention of del.inqu;ncy. (b) To work towards the improvement of "corununication" between youth and adults. (c) To promote public understanding of the contribution youth desires to make and is capable of malting towards t-he solution of problems affecting youth, thereby enriching the lives of. all. Sect-on 2. Composition of the rour►ci 1: The Council shall. b2 composed of fifteen (15) youth between the a;es of 13 and l.� years inclusive; and shall represent a cross section of the young people of the community . Section 3. Appointnent of Members : The members of the Youth Council shall be appointed by the Para_ and Recreation Commission. The Youtt; Council shall review candidates and submit a 2 11st of th _ri;y (39) y�?ith to the Park and Recreation Cot;;ri-tission for their selection. Ca.nc'idates must submit a letter of recom- mendation and a brief statement of why the candidate seeks appointment . • Section /a . Term of Office of Me.iibers : The term of office of ,members shall be one year, from July 1 of the year of their appointment until June 30 Of the ,year tl-ieir appointment expires . However, any members not having reac :ed the age of 19 at: tl,,e expiration of his term will be eligible for reappointment . Any :member w o reaches the age of 19 before the expiration of his term :,t111. be permitted to serve out the remainder of his tern. _n tl e event a member discontinues li service On the YOUt Y Council before tae expiration of his term, the Park and Recreation Commission s',-ia.=l appoint a new member to serve during the re.--ainder of tine unexp:.r. =d ter:^. Any member who, witho :t excurse, fails to attend three consecutive iileetings of the Youth Council shall be deemed to have discontinued his service with the Youth Council . Section 5. Duties of the Youth Council: The primary duties of the Youth Council shall. be to review those municipal i,,atters referred to it, by the City Council and the Park and Recreat on Commission. However, the Youth Coun,-,il may initiate proposals on its own motion to be forwarded to the City Council and the Park and Recreation Commission for its, consideration and action and to implement programs within the Park and Recreation Department . The City Council or Park and Recreation Commission may accept, ® reject or modify the recoiilmendat:i.on or proposals of the Youth Councill.. , r Youth Council Se c,Lio.i 6. Officers of ti...e Youth Council: The shall elect from its membership a chairman, vice-chairman, secretary- treasurer and historian. The chairman shall preside at all the meetings of the Youth Council and shall appoint such standing or special committees and sib-committees as may be necessary to carry out the Youth Council' s busihess . In the ab,sence of the chair.-,,an, the vice-chairman shall assume the responsibilities of the chair-An. The secretary-treasurer shall record proceedings of the Youth Council meetings and shall prepare all reports and recommendations to be submitted to the Council. The secretary-treasurer shall also handle financial matters and keep records of business transactions . The historian researches, chronicles, and logs all. ® pertinent data concerning the Yout Council. Section 7. Conduct of the Meetings: Eight of the fifteen members of the Youth Council shall constitute a quorum for the conducting of business . A majority vote of th` members present shall be sufficient to act upon any matter coding befcre the Youth Council. Section S. Meetings of. the Youth Council: The Youth Co�.incil shall conduct monthly meetings, and upon call of the City Council whenever the Council desires the viewpoint of the Youth Council on municipal matters affecting or concerning the interest of youth . The chairman of the Youth Council shall schedule special meetings whenever a matter which the City Council has subiAtted to the Youth Council requires subsequent meetings of the whole Youth Council or sub-committees thereof. 4 Section 9. Youth Coordinator: All meetings of the Youth Council or its sub-committees shall be coordinated by the Youth Coordinator. The Youth Coordinator small coordinate the activities of the Youth Council, providing such general advice, cour!Eel., guidance and staff assistance as necessary to insure the effectual functioning of the group. The Youth Coordinator may call upon the services of any City departmient or department head to provide specialized advice to the Youth Council as required. + 4 • I 'I City of Cupertino REPORT OF PArtK. AND Rt;f Rt?A`I`IOTd C(}i t:tI`1""LF ?�tT;i�TIIdG March 22, 1971 Members Present: Chairman Will.;_am Beard, George Gabriel and I>'irs . Janna Bybokas Members Absent: Betty Moore, Dolorer_- 2,eiverson Staff Present: Ann Cuny, Recreation ;supervisor A quorum could not be formed . Indiviaizal to install Mrs . Bl ybokas was not present. T'he Commission was brought up to date on Somerset Park develop- ments and bi?,,e trails proposals . A reques`: for Somerset. area dark' s name cl-ant-:ed to jl. Ivancov7 Ci7 :;a reporte'l . The Commission decidea to proceed ;Jith votir_ aria public-zing their choice in the near fait ire . Miss Joanne Hussey, D I lector of the Cupertino Children ' s Theatr l: highlighted the nex'L oro(lu,Mien, "Yankee Doo'_.le Comics to Town. tt Chairman Beard aske,_1 for a formal request, "That the ?iil.dre^' s Theatre Pro(iu(•t ion be introduced aU I.-he April City Council meeting by ;•_r. :Llt;zer . " ! eirbers 'oresen'_ conc'.irr- ^ ';Jith t-he regi:•^,t . The Co-imI.:7�5? on comr,rieri1ed, Miss or c`3.2" u ce:'eral present s to i ed tll-a ihcy wou I i be a.tten,'-i.:inEg tie ,�Ir. Bill Tl_on':U on of u T?c'o1oor'✓ CL,,b ofupert1.7o ? 1d''. Ct?VC!v volunteered t}1e cnr,ii;es of t tili t.' C!.ui) 1'.;e!r,ber? fo c?rri of labor needen for o ,:erce- or a parr. develop,^:erl~. . � will ..:eei_ wi .!, f1r:n 'a y alid Datiii 'a Inie_.'.t to raKe plant identifications a z• .'.,1.n.1a Vista `'arc. in tije near fL11 Lit: : . COnrm:iss over G-ibri :i sta,ed t'naC. Tie wanted :o proceed On U-L- bikeways pro, 'C . w! I In Of W i tlloul r or',tia Sriii deli:leS Lines , :i. ns= , e1.C, . ; . 0 ;y C;.l.ut)s, 1avc: 2s, and 1)e- An a, stwa`!iC^ had allrea v ;:vrc,.t and w 1.l ri,7neL. C7 assist in any ':JBti a!") , .`.r , ;.)tl '-. i'^. it ?;I-Iat these e.f fort should 1)e er C ) 3, ,> i, o J ,trin wi 1h J1 is-4: mi;1 1'-20:'2 c. sheet i'aillz: :1ire._r�i.o�_. "or ter, ,�,t,ed route w��uld be <lt,. , _.. to maintain r011tac t e ntivi' :i:u1 .I '•::L 17e.1a1 :LI7 r -n-xP-r%(,_-J se , p:erhap. a paUh t(7 of itc, park: Of play:`;rl)tin�lt_ toe;etn<=r. Chatrt a.n arc Leo': a,,, Cupp tiro a. four ., .ira1. C!!,l(; i"a!t t :. .,n i 1 sari lb i k:� path--- w 1 .!:. .. each . .9 4 2 Mr. Bruce gall, Chairman of '.:he Santa Clara County Bicycle Association, stated that a traffic engineer in Palo Alto has proposed spending $1,000. tier mile to establish and maintain bike trails in Palo Alto. This individual also had talked of establis}-iing a route from Cupertino to San Francisco. Also Mr. Ball said he attended a recent traffic engineer' s meeting where bi1:e trails were under discussion. His first impression was that members were negative toward the entire concept. However, later it seemed to him, that the engineers were willing to listen and were sincerely interested in solving the bicyclist ' s problems . He said that many individuals are looking to Cupertino to lead the way in bike trails development. Mr. Bill Thompson stated that painted strips on roadways are a must, something must separate the cars and bicyclists . 14r. Pall understands and supports the traffic engineer ' s approach to the problem. Elirr;i.nating (a-.ready limite'd) park_irg, painting lines or rerout--ing traffic could certainly produce irate responses from citizens . The engineers must be able to point to immediat-2 success or. the bike paths they design. X. Ball. suggested a trial trail around Cupertino Hir-'n School. The response from cyclists in that area :night be large enough to justify bike routes of the future . The Com-. ssion commended Bob Wilson on his YeAtt Council Proposal and urges im,pleuientation- on an ex editions bas.s . Ann Cunli recomriends ac`_ion be taken as soon as the new Department Director is appointed . Commissioner Gabriel. recornRiends immediate aeveloprrient of Somerset Park, hopefully utilizing unused contingency funds . Chairrr:an -,ard suGTgesis than $)15,00;a (for each) be made avai.-.able for I'vionta Vit _a arici to ieydale 11a.rks. Architects could then be hired to work against this figure. Chairman 1,3eard asked that the be made aware of a forthcoming 3ay Area ('ommissioner. s and Board PVlembers Woir"r;t.i:o':, in Pacifica on Apri-i 2 and 21l . He, suf:�r eEted that a � lea-st one Commiscioner an,: tiocs_ibly one staff member be sent by the City. ;•':r. �Janna, ,yt)oka was sugg� :.ted a:_ the Commis =ion representat;.ve. Chairman 'ea,r.rl and Cor,?,!i;issioner. Gabriel requested a c!iange, in the worth nor of i.tern ritirnber 27 ari the Council. Agenda of March 15. The :item should read, "No meeting scheduled . 1' s 3 The next Commission meeting is scheduled for April 12 at 7:30 p.m. in City Hall. Committee Meeting adjourned at 9:15 p.m. William Beard, ^, airman i %Z ,._�� CCG � C,^, -=tL'-� .�l''S;! ,�.C.�c L ��•�c)�nL� *CITY HALL 170 SANTA MARIA AVENUE PACIFICA, CALIFORNIA 94044 IA 355-4151 • �Od. Scenic Pacifica Iiarch 16, 1971 To; Bay ilrea Commissioners & Board liembers The Pacifica Park, Beach and Recreation Department and the California l.ssociation of Park and Recreation Co=.issioners and Board iiembers are co-sponsoring a Co-nissioners iorkshop on I.pril 23=24, 1971. Ue regret having had to cancel the January scheduled workshop due to the oil slick on our beaches created by the Standard Oil tanker collision. I.'e hope you can send a representative from yoLr agency. Yours truly, Sheila Hyman Park, Beach la Recreation Commissioner SH:rn Path of Portole 1769-San Francisco Bay Discovery Site C,'.LIFOI':Ir. 1.SSOCI!�IOII OF PI%K AND RCC^,E.Tia I I-M) :301:2D 1:UTZMS I:arch 11, M1 The Pacifica Parks, Reaches & Recreation Cormmission invites you to par- ticipate in a workshop for %.dvisory Cormissions will be held on Friday evening, ;.pril 23, anc Saturday, April 24, at Fairmont ;Zecreation Center; Pacifica. The !Iorksh6p is designed as a training aid for b—,E) new and experienceu Commissioners. It is co-sponsored by the local Conmission and the Califor- nia Association of Park and Recreation Commissioners and Board i:embers. The ''orkshop fec of $12.50 for CI.P tC311 ncabers, $17.50 for non-riembers includes the Friday nigizt buffet supper, Saturday lunch and All ';orkshop iaterials. Enrollment is limited to twantt persons with a maximum, of two per acercy. 11though designed for Commissioners, /;d-iinistrators are welcome. Reservations Will be accepted on a first come - first serve basis. ----- PLEA S% Hi_GE, IN BY .PP,,IL 127 i 9-1. PLEASE RESERVE PU.CES AT T':E 1:Pi,_L 23-24 I_DVISORY COia'ISS101; WORIKSHOP FOR ENCLOSED IS $ TO COVER C� $12.50 OR $1.7.50 (Checks made payable to; CI.PRCii::) Return to: Pacifica Parks, Beaches & P.ccrcation Departzcnt City Hall 170 Santa Maria 1.venuc Pacifica, California 94044 Tcicplione - (415) 355-4151 /.ttention R. Murton ADVISORY C011_ZSSIC11 7ORM"'I CP 6:30 p.m. Friday April 23 and 9:00 a.m. Saturday, April 24, hl Fairmont Recreation Center 649 Parkview Circle Pacifica, California 94044 Sr Irpnter�� 1 wick C.0 t — PAC tic. C)rEH nj A ' f f f t vJ I?orkshops are successful when there is 100% participation. The following; suggestions nmy help you to be an active participant. MJ HO=' 1, D V S 0 R Y C O . 11 I S S 1 0 11 1. COLLECT YOLT% THOUGHTS Take a minute to jot dowm IN 1.DV1.110E: ideas you may have on the WORKSHOP outline subjects. 2. VIM GI: ACTIV? MT: Contribute your portion to the group discussion. Friday, E.pril 23, 1971 3. KELP DEVELOP THE PROPER Establish the purpose of the 6:30 p.m. 9:30 p.m. tTHOSPHME: session by cunt-ibuting your own experience. A Saturday, Lpril 24, 1971 9:00 a.m. - 3:30 p.m. 4. KEEP tUT OPMT iZ1,M; Alt;ioug li you should have de- .finite ideas as to the solu- tion of the problems, consid- er the other's vietapoint. Ff.IRiiOld't ItECP,E�:TI02I CE'idTER 5. COaiIiTII('1.`L's YO'JI: EY.- You cannot communicate ef- 649 Parkview Circle P:RIENrE AM THIMIPNG: £ectively without actively Pacific.. Calif. participating. 6. LE PRERLRED TO DISLGREE Do not disagree, however, -*AOL,$ 11IT'ri JD EI.S: with people. Co-Sponsored by Pacifica Parks, Beaches and Recreation Department and 7. ;!ELCGi:E CI-Y.LLEME: 1,s' others what t:tay be crron- California Association of Park and with your solution, :;ecreation Coraaissioners and Board i:eabers 8. RESPECT YOUR FELLOW Give each the opportunity to REGISM.NTS: contribute his experience to the group as a whole. 9. i.L".I ULIN I. BROP.D Dvaluate new ideas and relate OUTLOOK: them to your own situation. 170 KS40P OUTLIIIE The Workshop is a small discussion group designed to provide waximurl intercioange of experience and know- . FRIWX oil 11 w. It is an informal off the record round table 6:15-6:30 p.m. Registrotion and Cbeck in eting. Each participant should plan to take his or 6:30 Welcome and Introductions her own notes. 6:45 Buffet Supper Tile vloria'Iop moderators' main job is to guide and I Purposes of Workshop stimulate discussion among tale participants. /although II Background Information they have much experience and knowledge on the subject III Commissioner Relationships matter, the moderators will not supply lectures nor 9:30 Adjourn be all-knowing experts. The purpose of the 11orks1hop is to present varied points of view and ideas that S1:TURDAY eac'_i individual may then apply to his (her) own situ- 9:00 a.m. Review ations. 9:10 III Commissioner Relationships (Cont) Durin` tine Workshop each member will be asked to 11:30 IV The Com;aission 11eeting 11;45 Luncheon talk about himself, his problems and interest in the 12:45 V 1.reas of Responsibility works'lop rmtcrial. Eaci) person will have ;.n opportunity to point up subjects he would like erlphasized or to 2:45 VI Sunnary suggest additional discussion topics. Individual. pro- 3;:.0 VZi Evaluation s may be presented for analysis and discussion by 3:30 Adjourn no entire group. However, packaged answers to problems should not be expected. Cit;;Y of Cupertino J3 Torre Avenue 252-4 5')5 AGENDA Regular Meeting of the Parks & Recreation Commission Monday, March 22, 1971 7: 30 p.m. CALL TO ORDER ROLL, CALL OATH OF OFFICE & INSTALLATION OF NEW CO-civIISSIONER Mrs . Jamie Bybo'Kas 10582 Esquire Place Cupertino, California 1,1II UTES OF THE PREVIOUS 1EETING - February �- 2, 1971 COP-Ii,,IUNICATIONS Written 2. Oral BIKLWAYS CONTINUED REPORTS ON PARTIAL PARK DEVELOPI--ENT STAFF REPORTS) 3. `been Center Program 4. Children ' s Theatre 5. Other NEW BUS I IvrE)S MISCELLANEOUS ADJOURNMENT f� r t. S rF } ? � � �.�'�,.�'✓+s "tom'"« y � �9a + } ��+3`e.�yir „+cY,°kt� v � .� a ,�•��.,^��'. .w�.,;�y �`X � *; .,ram?r ��, � tt �t k�, � ,� TWq a eAM r xr sr a Ina as �pe avo RAW- wow F * r F7 out 0.1 �•",�'�?� + §�s�> ;s� a � �i. t�"�� '`y .+z h.*+,a"r`T� '� '�i �W*�'i � `My�`k��'EE � ''�.. k C Nl 1 k awl c x T i v x F L r� - ��5, PRO MR, -41 r �y a fi w 3 t City of Cupertino AG!"I A . Regular Meet lrig of tle Parks a Recreation O w2iizSioG Library Conference Room--City Sall May 10, 1971 7=30 p.m. / SALUTE TO THE FLAG \ ROLL CALL \ OATH OF OFFICE FOR §F1 MEMBERS \ INTRODUCTI0&S 1. MINUTES 0E THE PREVIOUS R232ING . 2. Approval of Minutes of March 22, 1R71 Meeting COl U'NICATIONS 3. Written \. 01al PARKS a RECR.ATIO§ 2 l23S2 2022 . §. ££y02? ON 20£IJIES 5 PROCEDURES - 32RJS $ REC&2&2±ON JOo ISSIOII &EEtmE£S b. Review of City Ordinance }2} . 1 £20RT OS 3IKEEWaYS PROJECT 7. REPORT ON CliRFRETIT PROJECTS ' 2£22,3i—3' /. RiZ 8&SIJZSS 9. Report al "£e/acy of Parks" Setter of. Intent for Federal £ondinG. 10. Report on Jagital Trytlovements Seguc:t ll. Diee»ezion o{ CBaG22Q: 2 q:mis.. m2etiHy QigbtJ !d limit to one meetiE\ a month. NEW BUSINESS (Continued) 12. Discussion of staff-commission tour of City facilities - Saturday, May 22, 1971 13. Name recommendation for Park in Sommerset Square Sub- Division ELECTION OF OFFICERS 14. Nomination and election of Chairman 15. Nomination and election of Vice-Chairman BUSINESS INITIATED BY COMMISSION 16. i, I S CELLANE OUS 17. Announcement of Ballet Recital ADJOURNMENT r City of Cupertino PARKS use RECR.t,,ATION DEPARTMEN'.L MONTHLY REPORT April, 1971 I. No regular Parks and Recreation Commission meeting was held. ?I. Programs planned and/or completed during April 1. The Annual Easter Egg Hunt, Easter Bonnet Contest and kids races and relays were held at Portal Pare. 2. Men' s Slow-Pitch Softball organizational meeting was held . TVenty-one teams showed an interest with eight registered to play. Games will be held at Lincoln and Stevens Cree% Elementary Schools beginning May 17. 3. A new class in beginning Sculpture was plan.-led and started. Another new class in "Self Defense for Women" will begin in Nay. 4. The Senior Citizens planned a trip to Reno for May 4 ® and 5, and plan a new class called "Fresh as a Daisy Look. " 5. Rehearsals were held for the May 8 and 9 Children' s Theatre production of '"Y"ankee Doodle Comes to Town.. " 6. Playground bas',;.e tball say: Portal Park defeat Hansen School in the finals held at IIonta Vista High ScYicol. Wilson Par defeated, Fizcoln. School i= t e prelin,iY,Iar1-es to determine third and fourth places . 7. Other playground act- vit i_es included a Flea P-tarket and Carnival at Blue Hills on !!aril 17 and t,lans for the Girls Softball League to begin in May . Playgrounds will also attend t'c:e %hi ldren ' s Theatre Production. 8. The spring, A!en's "'aske tball League has begun at Monte Vista High Schooi and will continUO until June. 9. Testing and interviewing for summer part-time helj; was held . 10. Collins Teen Club held its fir,_t Fashion : ho:J. Min0,eIS were boys an-I girls from Collins, and apparel was from Mervyns . III. Fallowing are the programs which are conducted during the month, showing the areas in which they were conducted, the number of sessions, and total attendance: Activity Meeting Place Meetings Attendance Acrylics Wilson Park 4 40 Aikido Collins Jr. High 8 80 Ralle'; Eaton School 48 960 Raton Doyle School 40 800 Chinese Cooking Portal Park 4 60 Dog Training Hoover School 8 160 Drawing Wilson Park 4 48 Food R: Cake Decoration Wilson Park 4 60 Food w Cake Decoration YMCA 4 6o Folk Dance YMCA 8 8o Frame Making Workshop Portal School 4 6o :air & Wig Styling Wilson Park 4 80 Hair & Wig Styling Portal School 4 88 Judo Class Collins Jr. High 8 16o Judo Club Collins Jr. High 4 200 Oil Painting Wilson Park 8 16o Photography Portal School 4 6o Rock Dance F.aton School 4 120 )elf Tmprovement Portal Park 4 48 Slim Trim YMCA 8 16 Slim Trim I.Ionta Vista School 8 120 Square Dance Club Collins Jr. High 4 192 Sculpture YMCA 4 88 Senior Citizens Union Church 2 130 Tiny Tots Portal Park 20 4roo Drama Classes Lincoln School 12 240 . Production (Drama) Lincoln School 4 120 Macrame Wilson Park 4 4.8 Bridge Portal Park 4 48 Jewelry Flaking Collins Jr. High 4 16 Menis Slow-Pitch Recreation Office 1 10 �oy ' s Basketball Cn,ampi onship Tournament Nonta Vista High 2 38o i.ien' s Iiaske tba ll. ;•Ionta Vista High 4 140 `-,aster Egg Hunt Portal Park 1 728 Uarni VLtI Stevens Creek School 1 550 Special. Activity Tian Allan School 4 52 Ilea Market Carnival 131-ve hills uchool 1 283 Sedo.rir.k ':Peen Seca�zwicl-. :school 11 128 Ilort,al Teen Portal Park 4 177 Collins `.teen Club Collins Jr. Iligh 3 619 Parks IMeet?.n Attendance .Linda. Vista 2a 1,022_ Portal 2 ' 1,612 Wilson 24 1,989 Playgrounds Blue Hills 18 Eaton 184 Garden Gate 18 577 Hansen 18 680 Lincoln 18 555 Monta Vista 18 636 Older 18 No figures Sedgwick 18 No fi�,.zres Stevens Creek 18 767 Attendance Figure for April, -1971 - 16,814 City of Cupertino PARKS & RECELA''TIO.1 REIPORT `O THE COUNCIL March 15, 1071 e ' Parks and Playgrounds Lincoln Playground, riding high on their tremendously successful Sports Day, has initiated a dance class for young girls . 11arilyn Nations will instruct the girls in basics of jazz, modern ana cheer routines . "Marilyn, a very bright and talented recreation leader, has several years dancing experience to share with Lincoln school girls . l Somerset Square West area residents a)oear Pleased with Council_ and Parks and Recreation Commission action concerning their pa.r1`1 development . The Public Works Director has been appraised of all discussion and action taken by this department in retard to preliminary communication with residents, the Southern Pacific Railroad and the Pacific Gas and Light Company. Discussion: at tine Community School Conference recently attend.eci extended promise of treater cooperation with our elementary an,:t high school distric',s . The concept of a Community-S chool Dircctor, who makes it his business to find and sa.tis.fy the wants and n4eecs of the community si_:rrounding his "aril=ty, comiplements and enhancer our playground and park afternoon acti-city program. If all pro- ceeds as planned, the Fremont Union i1, 2: l School District will be opening a community-School program at Cupertino .High School- in the late spring. Everyone in that area wil imost certainly ;N��.COI::? the opening of t1iat facility � - door`: . `Tile idea behin ". :. 1� Community-School Concep is to`-al co.''fitiu:nity involveme- 1. on'- of the taxpayer ' : most expensive and, at ^resent, least-_.s facilities . From a selfish, but practical standpoint, a involved in the educational process is a "yes" vote for acade:.:ic plant expansion and a contributing ,ne,�t-er of the area in whic'-1 he lives . The Community School Concept is sound and has proven an asset where established . This DeDartment will most certainly cooperate with efforts to implement the program in this area as the Community School is yet another way to serge people . Bob Wilson can claim another outstanding first at Collins Jr. High School. Bob, our teen specialist, planned and conducted a very successful Talent Show at Collins last Friday evening. Twelve groups had courage to be the "first" talent entertainers from Collins . Next Friday night a drop in activity has been planned . The Feature craft project will be copper enameling which has taken our recreation system by storm. Collins teenagers will travel, with Bob and his staff, to Leland Meadows for their annual Snow Trip on March 20. Skiers in the group will shut ti'_ over to Dod ?e Ridge . Non skiers will participate in saucer toboggan and snow Mobile activity . . 2 Portal Park' s Friday night Teen program has featured a travel or sports movie, table tennis and rap sessions . Cliff Williams, program director, reports that each Friday evening the attendance has increased. Up to seventy teenagers dropped in during last Friday evening' s program. Stevens Creek playground reports a steady increase in their Girl 's Club activities and membership. Taking advantage of the wind, the boys at Stevens Creek report 'that they have flown kites that hover over the Recreation Department offices. Basketball season is in full swing at all playgrounds and parks. Many of the facilities now have a sizable auxiliary that takes the form of a girls ' cheerleading squad. Candle Crafts will begin as a special crafts project on Saturday. Youngsters will create a variety of candles and then make clay candle holders . Candlemaking has become a very popular handcraft for all ages here in the west. Introducing leathercraft, candle- making and wood carving; to playground age youngsters will give them an opportunity to experience success and gain recognition. The City of Cupertino and the Sheriff': Department of Santa Clara County are coordinating efforts to bring Cupertinans a series of three public safety messages . The Co-Munity Relations Office of the County Sheriff ' s Department will conduct the series of urograms scheduled for four different locations in Cupertino. Each evening' s program will consist of a talk by a Community Relations Officer, a film related to the subject, and a discussion involving the audience. Subjects are: child molesting, self defense for women, and burglary prevention for the home or office . The series of three programs will be conducted at Eaton and the YI,ICA in March and at _._onta Vista Elementary School and Collins Jr. High. School in April. Specialist Programs and Classes The spring session of classes bejins next week. Several classes are being offered for the first time, including: abstract acrylics, jewelry making, leathercraft, macrame, self improvement (charm) , watercolors, folk dance, modern dance, and self defense for women. The list of programs is attached . Arrangements have been made with the Northwest YMCA whereby the Recreation Department may now use the Y facilities for special self-supporting prograrr.s. In order to expand the present program and meet the reques,3 of the citizens of Cupertino, and because City and school faciliti-c are being used to capacity, we are deli;heed with thi:: prospect. The YI-':CA will also be available for our use June to September, thus enabling the City to provide an active and exciting summer program for Cupertinans . 3 On Saturday, March 20 at 8 p.m. at Lincoln Elementary School, our Handwriting Analysis instructor has scheduled a seminar on an analysis of Edgar Cayce ' s handwriting. the serninar is open to the public . 'airs . Vivian Hawkins is presently writing a book on the nandi�rritirig of this well-known psychic . The seminar will include excerpts from her book. Senior Citizens will be enjoying a day at the beach on Tuesday, March 30. Their itinerary for the day includes browsing at the Village Fair in Aptos, and walks and a leisurly lunch at Seacliff Beach. The summer classes are now being planned, with the "mock up" tentatively due to be finished by :Tay 10 and the official program sent out by the end of May or the beginning of June. AP D: e Robert W. Quinlan City Manager C I T Y O F C U P E R T I N 0 PARKS � RECR£e17`ION DEPART"fEh'T 00 1 � r,;3 i ' Por further information or to register call 253-2060 C EATIVE ARTS DIVISION CLASSES Tit yMpf-E BEGINS PLACS RESTDMM FEE IASTRBCrOR Abstract Acrylics W, 900-11:30 am 3/24 Wilson Park $10/3 vies Ea cly Beaded Flowers (Beg) Th, 7:30-9:30 pm 3/25 Portal Schooi $10/10 wks Crouse Beaded Flo%mre (Adv) To, 1:00-3:00 psi 3/23 Wilson Park 010/10 vks house Chinese Cooking W9 7130-9:33 pm 3/24 Portal Park $15/10 vks Lee Flower Arranging To be set Food b Cake Dec. (Beg) Th, 9:30-11:30 am 3/25 a $8/6 irks Xyle Food A Cake Dec. (Int) Th, 1:00-3:03 pm 3/25 YMCA $b/6 wka Ryle FrazluTWorkshop No 7:30-9:30 pm 3/22 Portal School $10/3 wks Taylor Bair A Wig Styling Th, 7:3D-:;i30 pm 4/15 Portal Park $1218 wks Arand Hair i '-Iig Styling Vp 9:30-11:30 as 4/16 Wilson Park $12/8 vks Arand Bandwriiting Aualvsis WO 7:30-10:00 psi 3/31 Portal. Park $10/4 wks Rawkine Interior Decoration Th, 1:00-2:00 pa 312E Nilson Park WO wks Timm Jewelry Making Tu, 7:30-9:30 psi 3/23 f oU ne Sch $10/8 wks Ferrand Leather Craft Th, 4:00-5:00 pis 3/25 71MA $10/8 Vks Farino Hacr No 9:30-11:30 rim 3124 Wilson Park $10/8 wks: Taylor Oil Painting (Beg) Tu, 9:30-11:30 arm 3/23 Wilms Park $10/8 wks Love Oil Painting (Adv) No 9:30-11:30 am 3122 Wilson Park $10/6 Vws Duntic Photography (Adv) To, 7:30-9:30 pm 4/13 Portal School $16/8 vacs Pravach Self Improvement (chard) Tu, 7:30-9:30 pa: 3/23 urtal School $12/8 wke Chathan Self Improvement (chrara) Th, 10:00-11:30 am 3/25 Wilson Park $12/8 Vzo Chhathaa Vxtercolor© Th, 9:30-11:30 am 3/25 Wilson Park $10/8 wks Taylor PU1?n 6 ABTA DIVISZOM 4S_SES_ E AY TI'r% BEGINS PLACE RESMEn 1 ElE_ INSTRUCTOR Ballet H-W, Sat usy YKCA n i� ngtc.ce Baton TgTh 3:30-6 Pm 3/23 Doyle School $1/less"n Narchase Creative. Dramatics F, 4:00-5:30 Pm 3/26 Lincoln Sch $10/10 wks Meltzer Drama--Beg. Acting Tut, 4:00--5:30 pm 3/23 Lincoln Sch $10/10 wks Hussey Polk Dancing Tu, 7:30-9:30 pm 3/23 Eaton School $12/10 wL.s Schnieder Madera Dance N, S130-10%30 am 3/24 YMCA $12/10 wks Schnieder Rock Dance W, 7:30-9:30 pm 3124 Eaton School $10/8 wks King Social Dance So 7:30-9:30 pm 3/22 Eaton School $10/10 wks Boice Square Dance N, 700-10:00 goat 3/24 Collins Sch a $12/co/10 irk Bradford OTHER RRCRFATION CLASSFS CIASSIS CAY ,Piz Dru"INS PLACE RESIDENT FEE Z1d 77UCTOR Alk�i do kt, 7:30-10:00 pm 3 . Collies Sch $1/lesion Lyons Bridge (Beg) N, 7:30-9:30 pia 3/22 Portal Park $10/8 wks Hill Bridge (Int) TU, 1:00-3:00 pm 3/23 Portal Park $10/8 wks Hill Bridge (Int) T'u, 8:00-10:00 pas 3/23 Portal Park $10/8 wkB Hill Dog Training No 7:30-9:30 psi 3/22 Roover school $12/8 wks Gillette Judo Sat. 1:30-4:00 pm Cont Collins Sch $1/lesson Baker Self Defen.aa for Woman Tu, 9:30-10:30 am 3/23 YMCA $10/8 wks Shfrofficer Slim Trim M i Th 9:30-10:15am 3/22 YMCA $12/8 wks Fronsdahl Slim Trim M b Th 7:30-8:15 pm 3/22 Mouta Vista Fl:a School $12/8 wks E+'rousdahl SPECIAL PERFORMANCES: Ballet Recital in May Children's Theatre Production of Tapkee Doodle Comes j To Town, also in May CITY OF ^IrrEItl'Ti'vC7, S`•av �'a lifornia 10300 Torre Aven;i,:,, ''.-ii.ori.ino `i'elelphosie : 252-I; -11 14I:VU TE13 OF .I ,:I"SUuAR iViLETTntu OF THE APi. CRFAIOJ C0P•��ISSOII It�T D MAY 1.), I'-?71 IN THE COI1`ERENCE ROOM CITY BALL, CUPI'RAT11-110, CALIFORNIA CLLL TO ORDER Meeting was called to order by Acting Chairman Gabriel at 7:30 p.m. ROLL C nL'L Commmissioners Present: Gabriel, Bybokas, .IcQ,uille n, Schtreitzerhof Commissioners Absent: Moore Staff Present: Parks & Recreation Director Butler OATH OF OFFICE FCR AIP!1 KIEM3ERS The Oath of Office was administered to Commissioners Mcquiller., Gabriel an- SchweitzerhoT. I>tTRODUC T I0T4TS .L. Mr. Sail: Anzelmo, Cnaifman of the Goais Committee, was introduced . MINUTES OF TIME FRE'VIOUS MEETING 2. Approval of of March 22, 1071 Meeting CO1.2,IUTdI CAT IONS 3. Written - None 4. Oral - None ZIARK._S & RFCREr.TION MOTITi'_LY" REPORT 5. The Dirac`or pLesented and explained the new format Nluxitlrly to e used in Preparing the mor_t141y report. Report a . It was suggested by Commissioner Bybokas to include a "Future Pro rar,:s" section within the report . Commissioner Scih,,.,reitze_-hof reque:.ted a list of all. iristructo.rs and leader-s be prepared for the Commis- sioners . The Director stated t'riis would be done . Actin; Chairman Gabriel l r��nuested a review of the Parks and Recreation. oruaniza%ion chart and the Director presented the exi::tinC, . tructurF . Page 2 Minutes of the Parks & Recreation Commission, May 10, 1971 REPORT ON POLICIES & PROCEDURES - PARKS & RECREATION COMMISSION IvICMRERS 3)iscussion 6. Review of City Ordinance 303 of roM- mission The Director reviewed the City Ordinance creating the Duties Parks and Recreation Commission and defining duties. Acting Chairman Gabriel recommended that we defer action on ordinance until the next meeting so everyone will have an opportunity to review. REPORT ON BIKEWAYS PROJECT Review of 7.1 Acting Chairman Gabriel reviewed the bikeways project ikeways and explained to the Commission that he had spoken with B Pro the Director of Public hork�, concerning progress on this project. Commissioner Schwei_tzerhof suggested a bicycle safety program be held in conjunction with the bikeways program. This could >e offered at the time of licensing, regis- tration, e�c. The Director stated this idea would be lookcd into and reported at the .next meeting. .2 Acting Chairman Gabriel explained the Commission' s Sot involvement in the Somerset Square park area, and that Somerset +h' City Cour.-il 1_aw authorized ,iCO to hire an ' architect for desi_Gn of this park. He explained the Park Area + UhIs are est residents :in tiZs� a have requested fencing (near the railroad trac�_s) , grading and turfing, installation of picnic, benches , a tot lot, and lights . Commissioner Sc,-Weitzerhof state:i 'ne felt the sight was too small to effectively serve the total population. of Cupertino and that its existence may create delin- quency and vandalism problems . The Director stated he has talked with the Cupertino Jaycees concerning the purchase of r.layground equipment for this area would aide in development costs. He stated appropriations for development of this site would be discussed later in the agenda. The general feeling of the Commnission was, that a need exists in thic area for a park due to geographic location and that plans should proceed as reccmmended by the City Counci... Acting Chairman Gabriel reviewed the acquisition and development of all Cupertir:o marks at this time . ro mfiis: ioner atii�_,,d if a "Census o'' tit,i l ization" had leer! tak-n i t Portal or Wilson Park. ;'}i ;�1_rE'C'1.C�1" statedat.t:' +farlCE' f_i_Y;I-1rC': <3Y"e nOW b(' i.ng now ex ts, but w t'll on "lt, uho nee", sheet in-. Pfi.nutes of the Parks Fz Recreation Comr.issi.on, May10, 1971 Page 3 REPORT ON CURRENT PROJECTS OF D-FPART!,11F,NT 8.1 The Director gave a report on the Teenage Work Pro- Sumiller gram proposed by the City Council for this summer. Teen--age In confiring with the Public Works Director, it was W:)rk felt a total of 15 teenagers could be hired on a 1-rogram 40 hour week or 3O on a 20 hour week. These would be high school youths, with a minimum wage paid for salary. Most jobs would include maintenance at existing parks, work with street crews, median wozk, construction at Linda Vista, sign painting, • traffic count, picking fruit, ball field maintenance, or possibly with bike trails program. In cooreration with the Fremont Union High School District, a free swim program might be coordi.zated within the program. Commissioner Schweitzerhof suggested program gap for 1.3-16 year olds, particularly a softball program.- The Director rer-,orted on the silmmer teen programs planned at Cupertino nigh School, Monta Vista High School, and the specialized programs at the Y.M.C.A. and other locations. Acting Chairman Gabriel req-ested a status report on leader Bob Wilson' s "Teen Council" . `i`n- Director said this would be prepared for the ne-z meeting. Commissioner McQuillen reported on drag racing near Wilson Park and felt the current Situation at this area has improved. Clore ,Datro.L.ing by the Sr:eriff Is Deparr.ment �,iould continue to be helpful. 8 .2 The Director reported on the forthcoming De Anza De Anza Day (June 6) and the part the department will be Days playing in this celebx:ation. .Exhibits by the various classes, as well as production numbers from the ballet class , baton class, and children ' s theatre will be held on the library steps from 3-44 :00 p.m. 8.3 The Director reported on the forthcoming Collins Jr. High School Teen Trip to San Francisco to be held June 5. 8.4 The Director reported on the status of the summer program. Tt should be available fro,n the printer In two weeks . A listing of all classes was pre- sented to the Commissioners . 8.5 The Director reported( that, the Parks ar ci RecrP_,: tion is Department hdtre been f ro s hly pal.nte4i and encouraged all to :tot by, meet the full-time staff and look arout-id. rah_*,e Minutes of the Parks & recreation Commission, May 10, 1971 Acting Chairman Gabriel asked the Director his feelings on the current Recreation Program as it compared to other cities. The Director stated the nep?. :rrtent has an excellent program in progress and need take a back seat to no one. .f a wea� ness exists it may be in the area of sports and aquatics. Currently the Fremont Union High School District covers the aquatics program for the residents . A close observation and program increase in the sports areas will be made. Commissioner Bybokas complimented the Children's Theatre staff for an excellent uerformance of "Yankee Doodle Comes To Town". NEW BUSINESS Legacy 9. Report on "Legacy of Parks" Letter of Intent for of Parks Federal funding The Director reviewed the "'Legacy of Parks" letter of intent as submitted for HUD federal funding a - ,istance under the Open Space Land Program. The request was for $90,000 to match city fund.-� . This will provide minimum development at Stevens Creek, Monta Vista, and Stokes/Somerset Parks The Director stated funds w^uld be available July 1 of -his year if approved . The lei.-ter was submitted prior to April 30 by the City Manager and the Mayor. Acting Chairman Gabriel asked if the City would still set aside *�-)0,000 matching; funds for park_ de-elopment if r;ra;it l diSaplaYOVed . i'iie Director stated he had not as''ked t -1is question of the City ti<anage_r, however presumed this may be possible. 10. Report' on Capital Improvements Request Capital 7"1}e Director reported on a req,;est by the City 11.ianager Improve- j for a five year Capital Irnproverrents priority list. He ments presented a report prepared by former Parks and Reci°cation Director John Parham and requested the Commissioners sake it home for review. He also :stated that further discussion on this item could be held at the commissioner- staff city tour and a report; be made at the next meeting. Commissioner Sc'lweitzerhof made a. recommendation that the Commission assist the ?'aria and Recreation Director in "Planning .for. the Future" for the total. program. He cu;-ges ted worXing vri th other youth -.roups in developing total program for all level of yotl1.t;stern i_n the Cupertino census area. C:i -., r;oals Ar. t: tlfr r;�!airinan (',zt,ri ?:l_ rj: iticl r;uc:,!,, :;ain An,"nlmo, 1-f the Co r,mi�;isee 1' i�.- anti P(,c,,F a.' rrl !:o! �i i ..•. i c,ll t r)u t.ri a: ';i!e (' �t�� .. �.� 111 ,. ( Ca, ,?` '11 t �'t' fi'1: `t":'�1 •�f>.1�1;, r�lltl �:X;�( ini?; l,c� «' i�1:LF.}l. i Minutes t o s s Pe -'at i Commission, i`a" 17 .1,`) 1 � Pa,r,-e 5 01 �,ri_ Parks _c Pe creation,zo . G , ,� , J7 � � mIi ` �iorl�'r S +coot I that themm UbCoi.flee ~i �` on Co,mmLini.t.y :iervice:: be in-i-I ted to discuss with the � Goals Parks and Recreation commission with renard to Parks Committee and Rec real ion croals . 11. Discussion of changing; Comlrfi.rsion meeting nights aad limit co one meeting a month. A discussion was held on the number of monthly beet- I.;cyeting ings and a night for futfire meetings. night Commissioner McQuillen moved and Commissioner Schweit- zerhof seconded the motion that be; i_nni.ng ~with. the June 8 meeting, all future Parks a_.d Recreation Commission meetings be held monthly on the second Tuesday . Motion carried It was the consensus tl.-at meetings continue to be held in the L-Orary Conference Room unless a crowd warrants a move to the Council Chambers . I 12. Discuscion of staff-commi.ss.i.on tour of City facilities Saturday, May 22, 1971 The Director suggested a City tour to allo;-t the new Tour of commissioners a ci-Lance to :isit developed and future j facili_tie: park sites and to meet t1'ie Commissioners agreed this .`:ould be an e-xcellent idea � Coiimiss ° on- and the ia'--e of ':`a1_;7 22 frog: 10 a.m. to 1:-)0 u .m. was staff e s tal�,l:is:'?ecl. All will ::ee� at the Parcs and^ Recreation ; tC�LZr office . 13. dame recolnr:=:`ndations for Park in Somerset Square SUb-j1 ivic io' Actir i,,T Chainm.an Gabriel recol:,mended that ti-�e next meeting would be a good titre to identify Parks and Rec2 eation coals to deter:nine where we are goi.zg, which projects are importa ,t, etc. 14. Trees -- lvemorial Park and Stevens Creek Park The Director reported he had tallied with tl-.e Public Diseased Works Director concerning diseased trees in the Trees Memorial Park orchard . lie further stated that many may have "o be removed . Commi.:-sioner `;&.-.ieiLzerhof moved and CC)nirlllssioner McQuilleri secoi,,?ed the ,uotio:i rh.at; they Parks and Recreation Commission. aL.ithorize the Director of Parks "and Recrea. -i:on and ti;u Public Works Director proceed wl-tli w.iat ever action is necessary concerning these Lrees w:i*Gh an atteml,,L to save as many ?s posy ihle . Motion r:a r ried rage 6 Minute: of the Parks & Recre�- tion Commission, May 10, 1971 1 F.LEC'I"TON OF OFFICERS Election 15. Nominations and elections =loved by Co�gLmissioner Schwe' Izerhof', seconded b. Commissioner Bybokas to elect George Gabriel Chairman Abstained: Gabriel Motion carried Moved by Ccnmissioi:er Bybokas, seconded by C-mmissioner Schweitzerhof, to elect Jim McQuillen Vice Chairman. Motion carried I� BUSIP,IuSS INITIATED BY COMt•`ISSION 0 J:er t 16. C.hairmiarz Gabriel suggested that Commission members NieejiI gs atsend as many City Council- and oi%I!er City Commission meetings as possible,thepar�icularl' if there are items f on � e agenda pertai _ng to the Part.ti and Recreation C-)mmission. MI CEILLANEOUS 7 e rr` announced 1-a El e a _leL L, 'he D_.: ctor an.�oun �d t. annual L.all. t Recital to Rec=itaI be heil this Saturday and '-3unday (2:30 p.m. ) } ',1 lcroo�_ igt, S0,11010 1. if any coi-;-mi ssioners wo�- ld _i_, sea',s reserved, release contact U.1 office by ri.day. 1 . ;.`;o%red by Comi-,,,is sioner ScInweit-z rhof, seconded by Cot-mizsiol:er Bybokas , tLat the meeting be adjourned ( 10:05 P - m. ) Respectfully submitted Merle 0. Butler, Acting Recording Secretary f s CITY OF CUi{,RTINO, State of California ; 10300 Torre ,.-enue, Cupertino Teleph�r_e: 252-4505 MI',�-IL7';{'E'S OF Tj-E, REGULAR Oi' TEE PARKS & RECREATION COINUMISSION HELD JUVE 8, 1971, IN THE CONFERENCE ROOM CITY HALL, CU"PERTINO, CAL11,"ORICIA CALL TO 0* ER Meeting was called to order by Chairman Gabriel at 7:30 p.m. ROLL CALL Commissioners Present: Gabriel, McQuillen, :Moore, Schweitzerhof, B-ybokas (7.45) Coimissioners Absent: none Staff Present: Parks & Recreation_ Director Butler Donna J. 3elke, Secretary INT 0DUC TONS 1. G?.iests Present: Planning Director Sisk Goals Committee Members : Fred Rae ge r, Chat.crrtan, Rob Gonzalez, ?��nith A: ' �'e:;�brock, :'Dallas J. Smith MI-Lj7, ES OF THE PREVIOUS KCE-TING i,IEETING 2. The minutes of the May 10, 1971 meeting were ao-iroved as written. COMDUINICATIONS 3. Mrs . Barbara Cave:rs (re: Yankee Doodle Production) 4. Mr. William E. Ryder (re : Sor.�erset Square Park Site) 5. Mrs . Joyce I,Till%s (re : last .3tunmer' s staff at Portal Pay l) b. Mrs . Donald Mcr,7s.zi (-re : Closinc, of Recreation -�ro- gram at Blue Hills Schooi) P A,RKS & RECT-12.TIO'; NIONT; LY REPORT Monthly Report 7. Chairr.;an Gabriel noted that the attendance for the sy;ecial classes was good and than, most of the classes l.)oked filled. The Director explained that the classes were limited to 20. It was also noted that tize park attendance .figures are actual numbers taken at peek times and are not; b-%stud on the iia tional Standards (peek figure -.. ltiplied by 12 in tl,.e morning, 2' in the afterr)oon and 2 in t1re evening to get an accurate "come and o" figure) . } 1 r % Page 2 <Yinu-es of 'a;r:;.s anC, ecreat.�o o sion, rune 8, 1971 Chairman Caariel a' estioned whythe Wilson Park art ` figu�.es were: s;z mach- hib,._er than the Portal attendance fi .ores . rw- �;-rector stated that the Wilson count probably included some .Little League participants. CI:D BUSINESS 8. Review with sub-committee on Community Services - Goals City Goals Committee Committee Mr. Bob Gonzalez read the Committee 's Preliminary Final Goals report to the Commission. He explained that the report is a concise, meaningful unanimous statement by the Committee. Discussion and comments regarding the report: a. The Commission was happy to see that many of the r things that they have been concerned about in the past have been included in the report.. b. Commissioner Schureitzerhof questioned the desirability of easements. c . Commissioner Bybokas felt, that any statement regarding the planning of our parks should be lbroad enough that it can be all inclusive rather than specific and exclusive. For example she felt Policy F was a binding st^tement and should read: The City of Cupertino should initiate, promote and maintain programs such as the following. . . " 1ild. The Commission especially liked the idea of i developing the elementary school sites . e. Commissioner � cQuillen questioned what the Committer, felt should have the greatest priority. i The; felt the emphasis should be on the teenager. i I f. The Commission. felt -t,hat t'.rie idea of miner access for emergency vehicles was an excellent idea and felt if this could be done at Wilson Park the patrol car could actually drive to the back of i the park instead of just along the street side. I g. The Commission questioned whether a survey was taken for this report. The Committee members felt that a Iurveyy wol.tl_d have been too costly and that there was not enough time . The members felt, however, that the committee itself, is a good cross section of <.:zc City. �I i P t Minutes of t e Parks & F,ccreation Co :rr.ission June 8, 1G71 Page 3 Co:—= ssi.onei Schweitzer of :loved and Commissioner Bybokas seconded the motion that the Cupertino Goals sub-committee on Parks motion and Recreation be commended for their efforts in preparing the "Preliminary Final Goals" but that further study and recommendations suggested by the ParKs and Recreation CoraTiission be con- sidered. Motion carried unanimously. The Parks and Recreation Commission wi11 review the Preliminary Study again and rake recommendations at its next meeting. f a. Review of City Ordinance # 303 The changes recommended at the November 10, 1970 Ordinance Commission Meetinv were read and reviewed . 303 The Director will submit the recommendations to the Council for their approval and if approved, they will be an amendment to the Ordinance . 10. List of Department part-time leaders and specialists. Staff ii sts The requested lists were given to the CommisslJoners . Commissioner Schweitzerhof questioned whether the Department provides a first aid course where indi- viduals can become red cross certificated . The Director stated that the leaders are discouraged from, providing first aid because of the liability involve . Commissioner Schweitzerhof stated that i_7 a oerson is red cross certificated, they cannot be sued . he said this is covered by the "Good Samaratan Law. " The Director stated he would check into this . 11. Report on trees - Memorial Park and Stevens Creek `frees - Park Memorial > Park and The Director reported that at tLe '!a,y 17 Council Stevens meeting, a Councilman suggested cultivating the Creek Par weeds in Memorial Park area now, and since no con- tract has been negotiated this year for the care and harvesting, we should consider making the property available to a commercial Flower grower. The Council passed ? motion to have the Director look into the possibility of developing two ball dia ,onds In Memorial Park, once the trees have been rem,)ved . i -'re apricot trees at S uevens Cree'rc P a r& vi be left on the property at this -6:i e . 9 1 Page 4 : _rues of the Parks and Recreation Commission, June 8, 1971 g 12 . Discussion: on progress of Somerset Square Park - Chairman Gabriel explained that the architect who designed Linda Vista Park has been asked to do Somerset Square and will be paid $1000 for his services. Verbal approval :has been obtained from PG&E and as soon as written confirmation comes through, plans can proceed. Motion Commissioner Schweitzerhof moved and Commissioner B,ybokas seconded the motion that since the park is small and the architect already chosen, that the Director of Parks and Recreation, rather than the Commission, be authorized to work with the architect for the design of Somerset Square Park. Motion carried unanimously. Naming It was noted by the Commission that this 1.7 acre park parcel has never been officially named. It has been referred to as Somerset Square or Stokes Park, Other suggestions have been offered: a) Jaycees Park (the service club will be donating $2900 for play equipment) , b) T.P. Ivancovich Park (after the original property owner) . Motion After further discussion regarding the naming of the park Commissioner Schweitzerh.of moved and Commissioner Mcore seconded the motion that the Commission . . . delegate time Director of Parks and Recreation to draft a let';e-r to the Some! et Square II Community and make this an 5fficial document of the Commission to get -hear ideas on a suitable name for the park. Motion carried unanimously. 1-. Discussion on progress of bike trail report The Commissioners were presented with a detailed report f prepared by the Director of Public Works . I The Commission felt that they would like to take n ore time to review the lengthy report and decided that they will discuss it further on Saturday, June 12 after the Commission-Staff tour of facilities . I The ronmmis ion will then make their comments and submit the__r recommendations to the Public Works Director by the June 21 deadline. 1 f Y irn,i ei oI tie Parks & Rec:reaLion, Page 14. discussion on Parris and Recreation Goals Goals (C hGLi rrzar� Gabriel) Tabled until the next meeting. 15. Report on Summer Teen-age Work Program (Ranger Ranger Program) Program The Director read the job description for the Ranger program and reported that 27 applications had been received to date for the 30 "Ranger" positions. The deadline for applications is June 10. io. Report on "Teen Council" report by leader, Bob Teen Wilson Council The Director reported that the City Manager had asked that discussion on this be tabled until the response to the ranger program can be E determined. NEIv L SINESS 17. Report on Summer Program Summer Programs The Commission complimented the Director on the program brochure. 18. Elimination of Playground Program: at .Blue Hills Blue Hills and Hansen Schools a. Review school attendance breakdown Hansen Co:rrriss=on was giv^n tine reoor s regarding these playground programs . The Director explained that he will be mai�ing another report regarding what service, the Saa: Jose Parks and Recreation Department dropper. f`roin Hyde, Kennedy and Miller jr. High Scnools. ly. Review of 1971-72 Budget Proposal Budget The Com:nissio.j was given a copy of the budget proposal and they decided to review it outside the meeting. 20. Slide presentation on existing pars and future slide site development within the City of Cupertino presenta- 21. G zhe r - None tick PARKS & RECREATION 3 of 11 CCMMISSION - MINUTES ( 1971 - 1978 ) a `cage O .:.:lutes of the Parks and Recce a lion Commission, June 8, 1,7:�. � 1 BUSINESS INITIATED By COMMISSION 22. None MISC-PLL NEOU 7 `Taff- 23. Reminder of staff-comiission tour of City facilities commission Saturday, June 12, 1971 (10:00 a.m. to 1:00 p.m.) tour A.DJOUR1,ENT - 10:20 p.m. r f "'--�'Y OFva e o Cali-'orni a 10300 Torre ^.verr;e, k�upertir o Telephone: 252-4 05 MINUr-PES OF _ 11'. 1e1 G r v .,1, a ir1JLlsi1 0F PARKS A—D RECREATION COM2fTSSIOI HELD, c/ITURDAY, JtTNTT 1 �:), ? r-'?1 I'! T i u PARKS AND RECI 'A1'I.:ON'.DEPAI?T:,'- %T OFFICE CALL 11 0 ORDER The meeting was called to order at 12:30 p.m. after the Staff- Commissioner Tour of facilities by Chairman Gabriel. ROLL CALL Cor_v�issiones Present: Gabriel, Moore, Schweitzerhof, Bybokas McQuillen Staff Present: Parks & Recreation Director Butler Ann Cuny, Recreation Supervisor Donna Belke, Secretary BTKE;dAYS PROJECT Auer read.;_ng and discussing the Bike Routes report prepared by Mr. Lee Yarborough, Commissioner Scnweiuzerhof moved and Commissioner Moore seconded the mo�ion that the Parks and Recreation Commission .aould like ;,o commend the Public Works Director for his excellent report on the bikeways and further to recommend its approval to the City Council. Notion carried unanimously. ALA 0 h17iv ;NT The meeting was adjourned at 1:00 p.m. t OBE +_RVATIONS IMADE ON PARKS & RE COYVjjSSION%RS TOUR Jiine 12, 1971 General 1. Ask for weekly report z -)m sheriff' s office concerning their observations and olation notices made at all city parks. 2. Review minutes on "Vioi�rice in Parks" 3. Solicit participation and interest of parents at Wilson and Portal to see it they would assist leaders in charge. 4. Protect plantings with chains (i.e. office area at Monta Vista School) . 5. Need better distribution of garbage cans at all parks. Need large container at Wilson Park by Little League area . o. deed more off street parking at both Wilson and Portal. 7. Possibly contact De Anza law enforcement students for assistance in patrol of parks or even a police reserve within the city to assist tine sheriff' s department with office at Wilson Park. Wil.=on Paris 1. Should paint red curbs . 2. Should have 5 MPH warning near all corners adjacent to Wilson. 3. Need berms across entire widtl of street . V . Increase size of center--possibly enclosing rest_rooms with building and add crafts or speciality rooms, meeting rooms, etc . 5. Either protect plantings or take out . 6. Need active play asphalt area for 13-16 year olds such as volleyball, basketbail, etc . ofzai Pa.r':: Mob- 1. Check on plastic pipe breakage '.nzier wa per pray area and repair if feasible . 2 . Incorporate des T`or dirt ar e cl "< Q :dan 11-L a Between Nan Allan and Portal School_-_ Possibly add parking, tennis courts; softball diamonds, volleyball, etc . Large area may never be developed i;' not jointly developed with city-school departmients . Stevens Creek L. Tie in deveiop.nent design with school property to increase acreage of park. 2. Review traffic pattern of Stonydale Avenue and whether it will break park site in half. 3. Review other access to park site. Private roads! Linda Vista 1. Should have public phone for emnergency purposes. 2 . Need possible slide built along hillside, as children use anyway. Would possibly stop erosion also. 3. Improve entrance to park. Possible usage of berms. 4 . Play equipment for small children needed . 5. Suggest leaving BBQ tables natural. 6. Need BBQ pits at bottom two picnic areas . f n r r l"�".+ CUD m-N 1. 7 LI .ter CUD .1.0, Stage of ,aiifornia. - ' �.,.�K0 Torre Avenue, Cuvez vino Te-ephone: 2;2-�1505 MINUTES OF THE REGULAR P+1ELTING OF THE PARKS & RE'CIR,ATION C.O'i'vsT.SS OX rEI i JULY 13, 1�71, IN THE CC ; <'E:-r.�NCE ROOM CITY HALL, CUPERTINO, CAL _.:PORNIA Cor issioner ScY�weitzerhof showed the movie, Black and White : Uptight. CALL TO ORDER Chairman Gabriel called the meeting to order at 8: 10 p.m. ROLL CALL Co:.^missi oners present: Gabriel, Bybokas, McQuil . en, Schweitzerhof Co ,missioners absent: Moore Staff -Present: Merle 0. Butler, Director Donna J. Belke, Secretary MINUTES OF THE PREVIOUS MEETINGS 1. Approval of Minutes of June 12, 1971, Adjourned Minutes Regular Meeting. The minutes of June 12, 1971 were approved as written. 2 . Approval of Minutes of June o, 1971, Regular Meeting �'r.e miinutes of June 8 1971 were approved as written. Cv:r awlCrlO S Communi- cations 3 . INTRPA - Summary of National Forum - "Changing Concepts in Citizens Safety in Parks and Recreation. " - Report given to Commissioners I . 7r. Ray Prendergast, Principal Sedgwick School- Re : Budget c,rtailments; Letter of reply from 'fir. Robert Quinlan, City Manager Jerome W. Feeley, re : Fence at Deep Cliff Golf Course 6. .ay Area Parks and Recreation Co.;:inission-Council Quarterly Dinner Announcement setter to Mrs . James Forbes, re : Progress on. the nei'lbo.rr,00d park located on Szokcs Avenue c. Lr ,te:r to Mrs . E-ihel iviori, re : development of right- o.'-wa;.;s and easemen6 property. 1 i la-e 2 of tfie Parks and _:ecreat i on --uly ' 3, 1971 l i 0:f,:;u ni- i 9. Let:,er ,�o eia e vol a: and r ',�C1a to , -r vo i ir'r, .ag Cations i action of ..fie ;! Cou,.,,..i._ _ t �"g _ti;G.T c.;,:L.J. of Ulan for the n-- --nborhood pan at ; Okes tive ,.e i 10. Me-o from iv;r. Quinlan, infor .,_ g Co .miszior, :at the of park sites G 2 res;^onszbility of the City � �ot1t1G.�1, rf ton t hly PARi�y AND i#SCRr ATlO i�O? TILE' REPORT Report � . 11. The Director elaborated on -,.,he everts for the weekend-- roductio of MusicalChildren1s ' m ? Kaleidoscope, and the Table Tennis Championships. Chairman Gabriel again questioned why the attendance figures for Wilson Park were double chose of Portal. The Director stated that he checked with the Wilson Park staff and found that their attendance includes the attendance at Little League games . OLD BUSINESS Budget 12. Review 1971-72 Finalized Parks and Recreation Budget The Director read his memo regarding the budget cuts. f A copy of this memo will be sent to the Commission with the minutes of tis meeting. Commissioner Sc^weit_:�rho f suggested looking into the M possibility of having the PAL take over the Sedgwick Program ir. the fall. Ordinance 13. Ordinance No. �97 (No. 303) No. 303 1 `_"tip Council had tits first reading of the amendment to Ordinance No. 303 and it was carried over to the next Council -eet.ng a { 1�1 . lReview of So .erset Square "ark (Na;:e and development Palk on program.,) Stories ! No response has been received from Mrs . James Forbes . 1t was suggested that fiberglass be used on the PGT&E f 1 r t 1' . x�o yes so than,t kids couldn' t climb on ��:e.>,,,. Co:nmissioner Mc.,;uillen also suggested fencing the poles and having a. no trespassing sign. 4 T--.e Director was asked to chec'_c with the architect and try to set up a ;,ieeting with the interested residents for the last week in July. The Commission would to ge I t:lat co,:.m;uni ty ' s persona_ opinion on the plan :at is proposed by thr archi.�t-ec t . i nuze S of -.*.e Parks =.ecreat Lon, 13, 1971 Page 3 Review of Bike Re-ort, (new -progress) Bike Routes C-.�y r"'ounc-_ 1 aY,-proved of t-e Director of Public Vr)r. s report a- have ',-e ;oa r,e a d 7.:o for:, a ' CoL�nty-wide s y s t e,,n o1c' with other cities . O.-owever, .LM, Po, -c, of t. e County is opposed to the idea and is cal a meeting of traffic engineers _nls week to .,:a ye a proposal. Gabrlel e.-rphasized the need' for such a system of bike trails . With the growing numbers o now biking, more traffice problems will be created. Director Butler announced the dedication of 280 to all--e Place on Thursday, July 15 7n addition to old time cars and a band, the oldest 'bike, a wooden frame cycle, from, 184-3, will be on hand. The CIliamber of Commerce will handle the publicity. lo. Review of Park Tour Observations (June 12, 1971) tour a. The Director of Public Wori'--s is against berms by Wilson Park because they are a hazard when a driver is going fast and goes out of control. b . Comniniss'loner �c.-,1Are_-'_-zerhofL suggested asking the cm� sheriff' s reserve to cover certain problem areas he hours of super * wnere vandalis,;-� occurs after t vision. He suggested checking with Sunnyvale on C� I the success of their program. C . Chairman C-abriel Felt the shou-Id develop an overa-1.1 -olan. The Director suggested Idellne 2n addor. UsiAn_o: `5�-Le as a gL:L, - _L -1 U_L to tl)-ie outline prepared by Chairman Gabriel. d . Com,,,issiolner SC: ,aeitze_rhofi suggested that the LD Commi' ssion 7-ez out and see the problems at th.e pa_rks, as well as the programs, and talk to they can better peo,,�: Le on the parks so teat understand t'Ie problef,-Iis and have nore of an ,s i- *gh� in r ob --m-s ol ving. Revie7,%, of Goals RReport - n, furthe r I Goals discussion Committe L; 4 ,. .-:ute_ -e Parrs itecreaty..)_, u..,. . ss:on - July 13, 1971 i 1 %T :�i1S1V1✓U5 Coun:.y .v. Discuss On �f' Santa Claret io:;znzy Parr-, Th"_..a AS Par. Kan.`"'. -%e Director s zared he ;an .a Ciara Cou ty Parks, 0 s�c fleCreatinz J a Cl Open iy acs ub-coo�-=ittee genera: , eeting with t :e �'"_ty x:arza; er. Results of a county- wide survey or Needs was prose iced . Another meeting this Thursday for local Parks and Recreation Directors will be he!; to receive Cou::ty proposal. Objectives ) 19 Dis(-ussion of Cupertino Pares and Recreation Department objectives . Chairman Gabriel prepared an outline which he would like each Commissioner to fill in and set priorities . He felt this would give the Comimission a greater sense of direction. He also felt that the Commission is i trying to cover too many areas and that it should concentrate on a few projects and see them through to completion. BUSINESS INITIATED BY THE COMMISSION 20. None MISCELLANEOUS 21. Wilson Paris Center ! Commissioner N_cQuillen complimented Phil Darnall on, Director the terrific job he is doing at Wilson Park as the Center D'rector. i ",-e Director explained tlaat Mr. Darnall was hired on a three-month trial 'oasis to see if the Center Director concept wou.7 d help solve some of -u--e pros iems . If it doesn' t Wore the department w:il-1 go back to p..a rt-ti;ne staffing for -, e winter. Yr. Butler also stated that ;e will prepare a report to the Council on the park' s t activities at the end of the su�r!r:er . i f22. T'iae Co,,,miissioners were given a copy of the schedule for the Recreation. Leader ' s Twining Session. 23. The Comi;:ission requested that a joint meeting of the Joint Parks and Recreation Co^arr,ission and the City Council Meeting be scheduled for the near future . I ADJOURNAE� NT -- 10.00 p .m. I i I i f CITY OF CUPERTIn;O, State of California ,. 10300 Torre Avenue, Cupertino y elephone : 252-4505 MINUTES OF THE REGULAR `�?�'E'ZIL G k-; THu PARKS & R EC:REAT ON C01-11MISSION MELD AUGUST 103 1971 , IN THL COuT CIL CHAMBERS CITY HALL, CUPERTINO, CALIFORNIA .S� CALL TO ORDER Chairman Gabriel called the meeting to order at 7:30 p.m. ROLL CALL ` A c Commissioners present: Gabriel, Bybokas, McQuillen, Moore Commissioner absent: Schweitzerhof Staff present: Merle 0. Butler, Director Donna J. Belke, Secretary MINUTES OF THE PREVIOUS MEETIATG 1. Approval of minutes of July 13, 1971 Regular f Minutes Meeting The Director stated that under the section on trie Bike Trails Report on page three, the dedication was of highway 85, not 290. i The minutes of July 13 were approved as corrected . I COMMUNICATIONS j Mrs. Jeanne Forbes - re : Stoves Avenue Park Communi- 3. Mr . & Mrs . Toensfeldt - re: Stores Avenue Park cations 4 . Mrs . Alice Holtwick - re : Storres Avenue Park i 5. Mr . Young Suk Ko - re: Easement Development, j Honolulu ` PARS AND RECREATION MONTHLY REPORT 6. Chairman Gabriel commented on the large number of � Monthly people who have been served in recreation programs Report during the mont'r: of July--35,'021. He felt that the scope and breath of the program r,eets the needs of mar-,,y people--frorr, the youngest to senior citizens as well as the handicapped . lie coir,,plimented the department on its well rounded program. 1 i Page 2 4 ', inu ues of the ?arks and R+?creation Co t:z,.issioa - August 10, 1971 i i OLD 73USI ESS ' i Stokes 7 . Review Scherr.at,ic Draw, ngs of Stones Avenue Park - .Avenue ! 'r.r. James Cole-:an Park ��":r . James Coleman presented design to the Commission and to some of the residents of the Somerset Square sub- division. Comments on the design are: f a . The 1.7 acre parcel is bounded by the freeway and railroad tracks . The area will be enclosed by a six foot fence . b. Off street parking for six cars will be available at the main entrance, as well as bike racks . There will be steps going up into the park. c. The maintenance vehicles access will be a narrow entrance--10 feet wide with 5 feet of landscaping on both sides . A chain gate will be installed to prevent the entrance of other vehicles . d. The play areas include an area for tiny tots with spring type horses, an area for older children with swings, horizontal bar, horizontal, ladder and a cage type apparatus . e . A large lawn area is planned for informal ball games and other activities . f Picnic tables may be placed under the PG&E towers . g. An arbor-like structure is planned for the PG&E towers to prevent children from climbing on them. This, however, must meet with the approval of PG&E. h. A high sct.00l size basketball court" is planned. However, -.t was felt that the residents living directly in back of the courts should be consulted. f i. IF, was suggested that half court basketball be used and also have a volleyball_ court . � . The walkways will be aspi:alt . Tan bark will be used in the play areas . k. Commissioner Moore felt t'r,at the pipe used in the sprinkler system should not be of plastic because of problems at Linda Vista Park with that type of pipe . Mr. Coleman, however, stated that the plastic type is superior, but :-,,ust be installed properly. i Minutes of the Faris & Recreation Co:,:,i iS6I' o,i - A,,gus-u 10, 1971 ' Page 3 o 01,D BUSI1I SS (continued i �. Dodger - Limited to 3Q 00,�. An esU: ;rate� ,OJO i will be for play eq.�ipment. � ;,c' Pub L.'LC Works � Department will be doing much of the labor. m. A sign with the name of the mark should be installed at the main. entrance. Commissioner McQuillen moveu and Comf.-iissioner Bybokas seconded the motion that The Parks and Recreation Commission recommends .notion approval of the park design as it was presented with the contingency that there be no major objections from the four residences who will be living behind the basketball courts, and that the plans be presented to the Council at their next meeting. Motion carried, 4-0. Mr. Coleman and the Director will visit the residents in the area tomorrow to get their opinion on the courts . 8 . Narming of the Stokes Avenue Park Park Na•aes Mr. Williams Iva,novicri requested that the name of the Stokes Avenue Park be Ivanovich Park. The piece of property was originally owned by his father and he felt that some of the heritage of Cu�_:ertino Could be kept alive by naming parks after original land owners . The Commission agreed that the heritage of Cupertino should be preserved, however, they explained that in the past, names of people have not been used, perhaps because of the many prominent people f ri the area. Commissioner Moore suggested that a plaque be placed at tr:e entrance of the park, telling of the iris t ory of the land . The Commissioners suggested that Mr. . Ivanovich also could go to the Historical Society. Commissioner Bybok.as .;,oved and Commissioner Moore Motion seconded the motion that- the Parks and Recreation Commission proposes the nar,e Somerset Square Park for the 1.7 acre parcel located or. Stokes Avenue . Motion carried 4-0. 9. Bike Trails Report Bike Trails Chair,i:an Gabriel explained that the trial route will be installed on Stelling Road rage linu yes of ``cie Parks and Recreation Co.�.mission - August 10,, 1971 ' 9. Nike 1raiis Report (continued) Commissioner Moore .moved and Commissioner McQuiilen seconded the motion that motion "'he Parks and Recreation CCommission recommends that ;here be a formal opering of the trial bike route prior to the opening of De Anza College this fail and suggest that the Cupertino Chamber of Commerce be asked to coordinate the program. Motion carried 4-0. A bikeways bro.;hure is being prepared and will be printed by the public relations department of De Anza College. 10. Park and Recreation Commission Objectives - tabled ADJOURNMENT - 9:25 p .m. Cj 1030O "or re 'Ikle IPC'I"t,!10 il IIIHE OF TEE, HEGULAR 0-11 —4 &, P.EII(IT,"'Wrim., IIJEHLD SEP'llp;INU3i."F� 14, 1�)*N , I'll, TII',�', 'COU.',XlL CHAMBERS F REIA CITY BALL, ("UPERTINO CALIF0, CALL TO ORDER Vice-Chairman McQuillen called the meeting to order at 7:35 Pr-n ROLL CALL Commissioners present: McQuillen, TI)ybokas, 11oore roll Commissioners absent : Gabriel, S c hweitzerfof Staff present : Merle 0. -Butler, Director Donna J. Belke, Secretary MINUTES OF THE PREIIOUS J.-ITEEETING Minutes 1. Approval of Minutes of August 10, 1971, Regular Meeting Co-mmisslor .'er 3ybo)-,as moved and Commissioner Moore seconded the t..hat. the minutes of the Aug-i st- 10, 1971 Regular Meeting be approved as written. Motion carried. COI�NUNICATIONS i- cations 2. E.J. Ghiorso - letter of 8/20/71 the Parks and Recreation Department on the summer progra,-,I for the handicapped at Nan Allan School. PARKS ANT) RECREATION 1VIONTIiLY 1-1,EPCWT Monthly Report. 3. The Director com,tietited that t'ne second CI-ii1dren ' 's Theatre Mus-ical Production., "Cax-r-Line-Ical Revt_ic_," was as mi.ici., a success as their production held in July. fle al.,.,o • taped that, approxim.al..ely 300 people attended the Ann*Lial Award o Nip*ht arid that it also was a SUCCC-' S' . Mr. Butler stated that carol Par. tunny , Specia.IJ st I Supervi.,or, has IeLlt trice (iepart, J1,ient . . 1he deadlirle for fllirip-, appl,_*_-atiori�- for t1he stipervisory posit-I 'VI is Monday, Septe,,:iber 2.0. Pain 2 Minutes of the Parks t°; Recreation Commission - September 14, 1�,71 OLD BUSINESS � . Progress on Stokes Avenue Park Stokes Director Butler informed the Commission that the Avenue Council approved, at its last meeting, the grading, Park sprinkling system and the turf for the triangular section of the park. Approval from PG&E has also been received concerning the placement of arbors on the towers. A representative from HUD visited the City last Thursday to review all the park sites and he informed the Director that there is a possibility of the application being denied it' any development is done on the sites . 5. Progress on Bike Trails Bike Trails The Director stated that he felt tat work will be beginning soon on the bike trails in Cupertino. Objectivesi 6. Park: and Recreation Com:n:issioin Objectives Tabled until the next meeting. Nall & 7. Fall and Winter Program Winter Brochures The fa11 and -reinter program brochures were given to the Commissioners BUSINESS INITIATED BY THE COMMISSION Radio 8. The Commission asked that Mr. Butler contact the Club individuals in charge of the Radio Club and ask them to come to tho next meeting and gave a status report on the Radio Club - ommuni.ty 9. The Commission requested that the Director invite Schools Mr. Harvey Isowe, Community Schools Director at Director Cupertino High School, to their next meeting and 'have him brinFa with him the results of his recent recreation si;x-vey .. ADJOURNMENT - 8:20 p.m. 1 l . CITY OF T e e p Ah 01,-1;2 rr 13, ,,,ATTOHT T 7) N OV H, 4,:-)E P. 9 Tl,-.' THE =PY CALL TO ORDER Chairman Gabriel ca.1-led the meet-ing, to order at 7:30 P,'Tl FOLL CALL Commiss ions re present : j.,IcQj-tj Schi,7 1zerhof, roll Gabriel Staff present: Merle ). But(,Ie-r, Director Deaiiie HageL, acTLI-rig Secretary 0- n 1.) e S E, L 1,T,ET T III I G P-INUTES OF TT. PR-, ,T 03 1. It was i-n.ovei and se(--,on<3ed trPat tine mlriutes of the September F,-jr:-u--, a-,- Veerin-- be an. proved as written. Motion carries,! C01,4_:JbJ TI,,I I C ATII 0 H S C a 1 0 i-,,c- 2. `Where was oj al oy ARKS & RECIREATT n tI YO.; -:0 3. TI'l e Dirge c. e i 1 t e, a L lfr I:,a r1c.a i i u i da t rl t, , h,az- do:�at�26 '-,,)f)tba-I 1 -2 f o 1, e Sall10 e z ac--,,� � versus Tile tickets vi-L ' I b, s e J, b::i 1--lie L T v Ifeen Club -ir.-id play -rou ,J par- lcipants . Mr . 3utler Etated Ik-Ia,I t1he 71cmalor Citi-Z,21-ls h-96 a fun filled at US I'Y OUT) B Profrress on 13iko Trails Chairman 0,-t*hx-] cI (-omml-ss .lt.on that the. Trails offl(Ial t.; trails w-113- tape place after tlic rd-jnanco a rz oil oll Minutes of the Parks & Recreation Commission - November 9, 1971 � Pa �r OLD RU^IDIESS CONTINUED 5. Radio Station KKUP continued ' Radio ' Station, Mr. Pinscl-.midt, advisor to Radio Station KKUP, prepared #` both a financial report concerning monthly, yearly, t and further operating expenses, and a brief historical { resume for the commission. After discussion concerning i tie purpose of the Radio Station, Its position in connect,- tion with the city and the Parks and ?iecreation Depart- ment, and the direction in which it is going in the future, a motion was made to severe any thought of spon-,, sorship by the Parks and Recreation Lepartnitent . Commissioner Schweitzerhof :Moved and Commissioner McQuillen seconded ti-e motion that the Parks and Recreation Commission sr.ould not sponsor or become financially in- volved with Radio Station KKUP. . 141otion carried. 11-0 f 6. Discussion on the Horse Ranch Property ;Horse =Ranch Commissioner i;icQuillen gave a brief resume of the tour ;Propert; of the Horse Ranch proverty and the possibilities it t Kati as a park si-e for the City . Ch&irman Oa!_)riel then j e s z L�tie,r' d tile. pos �.t�,ilit , of obtafning funds from the t� Ler acy Of Pari-s " pro�rra"., and from the Santa Mara i County Flood Control Dis �rict in assisting in its acquisition. Director ?�ul.1er revleried a me;i10 rrenared f.or the City Councilconceri-li_-n;Y part-i al develol rent of I h s proc�erty once it is acquired . Tn-ese vv'�re su,7 -er t I ot"!- offered at the QctO )er har%:s and Recrea.;iGn Co:I;:';,ission iear ink and durino- LI e Lour. T . was ar;reed t ?at a .;;.as ter plan should !)e prepared by are archi?.ectural firm prior to any deve?.op- nie;.t OC? U., s _tE . i 1 Comrai.ssio!ler �-IcQuil.len moved and Co t,iissioner `3ybokas �. seconded tale motion- ' ased upon t o o !:erva :i_on !�1a.de can tij Horse Ranf I. Property on Oc to er 30, 1971 t h Cun- { ertsno Par'Ks and Recrea ,.inn St f 0!19 lY ft support:: ti!e Ci i;;v C,ouncil' s aui.I-,ori_zation to acquire the horse a!lc lh Propert t; y upon the re- } Cif'pt; iJf tt'_r' lei ''or G1} !lif't1.t f'I:G !1 H L CiC� ctorlrr;y slIPj;Orr's toe{?ti!Gend _' that � a ;!1ai'l. ,r plan i"' c1F ' E' ed lb a prof,,cci_onal. � acid lie het'ore ar,y f:ir.•si pha, e dev- elopmonfk is i k i i 14inuf. s of he Parks ,,°,.' Iiecreatiom Commission - November 9, 1971. !Page 3 NEW EiUS+I1T 5u Report an Communitychoals Program at Cupertino Commu- Iiigti School - I�Ir . Harvey Loew. r�. t;1 School Mr. Harvey r:aew, Community Schools Director, presented Program the purpose of Comm-,uni ty-Schools to the Comimission and ri-anked - e marls and Recreation Staff for con- tinued support in programing at the Cupertino High School facility . He stated six programs were offered in the fall and t1,is number will be doubled for the winter session. Mr . Harve-,r I �w stated he wore many hats and one of his forem- , efforts now is to secure a _:!lace fog'' teenage- - to meet outside of scsiool. He asked the commission. for any assistance they could give in this area . The Commission asked Mr. Loew to keep them informed of teen age needs a he High School and their desire for programming within the city . 8. Proposal on Bobby Kennedy Football Program 'root- ball, Tabled because representative was not in attendance . Progra�, 0. Parr: and Recreation Building Use & Regulations Rego- " latioris Tabled until next neeti ng. .-, - -� -,--_, , . ra nn BUSIi.�_,SS I�II 'I't'�N,D '_�Y li!L� t,0!��t�tI,,_, ,�i� 10. A special r-,eet-inl- in January w .`1 be field t-) devise Spec:ia the goals and obtlectives of t',e com,:",ission and to I�ee_ti. - as:ist the sr,a,'f in preparing a master plan for the Parrs and Recreation Department . MISCELLANTEOUS 11. ThL Ca;n;ni ssi an deci rj-d to hold its resTular meetings Time at 7:00 p .m. insteac of 7:330 p .m. Change AJOUR NIrtENT - 9:4 5 p.m. 1 t t i CITY OF CUPERT.INO, State of California 10300 Torre Avenue, Cupertino Telephone: 252-4505 MINUTES OF THE REGULAR MEETIIIG OF THE I PARKS & RECREATION COMMISSION HELD DECEMBER 14, 1971 IN THE LIBRARY CONFERENCE ROOM, CITY HALL, CUPERTINO, CALIFORNIA CALL TO GRDER Director of Administrative Services, Mr. William E. Ryder, installed Mr. iInstallation Barry Thibodeau as a member of the Cupertino Parks and Recreation i Commission. ROLL CALL ± Roll Commissioners Present: Bybokas, McQuillen, Gabriel, Thibodeau Commissioners Absent: Schweitzerhof (attending a Department activity) Staff Present: Merle 0. Butler, Director Deanie Hagel, Acting Secretary MINUTES OF PREVIOUS MEETINGMinutes 1. It was moved and seconded that the minutes of the November 9, 1971, ! f Regular Meeting be approved as written. j ® :Motion carried, 4-0. i COMMUNICATIONS I i 2. Oral Communications j I Chairman Gabriel introduced Mr. Kenneth J. Virnig, 11245 Mt. Crest .Motor- Drive, Cupertino, to the Commission. i cyclists Mr. Virnig lives near Linda Vista Park and is concerned that the motorcyclists in and around Linda Vista Park area are a safety hazard to small children and people on horseback who are also roaming the hills at the same time as the motorcyclist. , He also pointed out that during the summer the cyclists are hazardous I because sparks from the bikes could ignite the dry grass on the hills. , Also, he stated that the motorcyclists present a possible noise problem to picnickers and 'hikers. I Mr. Virnig presented three solutions for the motorcyclists at Linda Vista Park: 1) Extend cyclone fence, 2) person posted at the entrance, 3) post signs. Commissioner Bybokas asked the ownership of the, adjacent property where the motorcyclists are riding. When informed it belonged to the Kaiser permenente Co. , she questioned their liability and possible concern over bodily injury, fire safety, etc. i { Wage ?. Aiinutes of the Parks & Recreation Commission - December 14, 1971 a COMMUNICATIONS (continued) Commissioner fiybokas moved and Commissioner "1eQui.11en seconded the motion: i Motioni Investigate the possibility of Kaiser Permenente Company installing a cyclone fence across the ravine inside the entrance to Linda Vista Park, or assisting the City in installing a fence at this area, and asked the Director to report back at the next Commission meeting any alternatives to solve the safety, noise, and fire hazard created by the motor- cyclist using this area. Motion carried, 4-0. The Commission thanked Mr. Virnig for notifying them of the existing motorcyclist problem at Linda Vista Park and the adjoining area, owned by the Kaiser Permenente Company. 3. There were no written communications. PARKS & RECREATION t:ONTHLY REPORT Monthly 4. Director Butler informed the Commission that the mail-in registration Report for the winter classes has proved to be successful and is being used by many registrants. He noted that a Basketball Clinic -dill take place on January 8, 1972 at Cupertino High School, and that the Varsity team from CHS will coach the playground children. On the same day, a Cheerleading Clinic will be at Cupertino High School and will be conducted by the Cheerleaders from CHS. Chairman Gabriel commented that he was pleased to see the attendance in the specialist classes are high. Director Butler claimed that the Recreation Department is offering 73 varied specialist classes, :in -.,ddition to the regular play- ground, teenage and senior citizen activities. OLD BUSINESS Park 5. Review and discussion of landscaping plan for Somerset Square Park Landscaping Director Butler s .ated that the orig. na.l plans :for the Somerset Square Park have now been accepted by PG&E and an agreement between PG&L and the City for use of th ss park has been approved and signed by both parties. Mr. Yarborough has stated that as soon as weather permits, deve.I.opmef:L of Lhe park will proceed. Director Butler introduced itr. James Coleman, architect, for Somerset Square Park. i Minutes of the Parks & Recreation Commission - December .14, 1971 Page 3 OLD BUSINESS (continued) ' .Tames Mr. Coleman reported to the Commission that lie has chosen trees, Coleman shrubs and plants which are tough, drought resistant, little care, and are free from diseases and insects. Some of the greenery planted are redwoods, pines, ash, bottle brush, lily of the Nile and ivy. He explained that the ivy, for instance, would be planted near the basketball court for reasons of safety to the players when having to retrieve basketballs. si b. Proposal on. Bobby Kennedy Flag Football Program ; Bobby Kennedy tFootball Director Butler introduced Mr. harry Peterson, a representative Program from the Bobby Kennedy Football Program. j Mr. Peterson explained to the Commission that the program's goal is to promote flag football for all boys at a local level. He commented that all boys from eight to twelve need to play together and should be given the opportunity to play. Air. Peterson asked that the Cupertino Parks and Recreation Depart- ment help to identify and promote this program in Cupertino. lie also stated that the program would be run by local volunteers such as parents, students, and others. In order to begin the program in Cupertino donations world be needed and would be obtained by the Time Life Solicitor Firm throughout Cupertino. The Commission decided to obtain further information concerning the Bobby Kennedy Football Program and therefore tabled the decision until the next regular meeting. i 7. Progress Report on City Bike Trails ! Bike Trails Director Butler reported that the Street Division has completed asphalting a trail along Stelling Road and have the sign stencils completed. Materials for the signs are on order and will be com- pleted and installed as soon as possible, and prior to the opening after the first of the. year. He also said that the cities involved in the Bike Trails were going to meet to decide on a date for the opening of the bike trails and Mr. Gabriel would be advised of this meeting. NEW BUSINESS 8. Parks and Recreation Building Usage and Regulations Usage and { Regulations Director Butler presented to the Commission a proposal on the Parks t and Recreation Building Usage and Regulations. He explained that he would .like the Commission to adopt ther.,e policies for the Cupertino Parks and Recreation Department. Z Page 4 Minutes of the&Parks & Recreation Commission - December 14, 1972 i NEW BUSINESS (continued Mr. Butler pointed out the policy stipulates priority usage of Usage & the Parks and Recreation buildings into three groups and that Regulations each group will be charged according to an assigned rate for that group. a` he also explained that written guidelines are needed for the Parks and Recreation Department to follow when assigning usage of its buildings t; interested groups. The Commission moved and seconded that the Cupertino Parks and Motion Recreation Commission adopt the policies presented for Parks and Recreation Building Usage and Regulations. MISCELLt,NEOUS 9. It was generaI.'y agreed that discussion of immediate and future goals of the Commission should be the initial item of business at the January meeting. ADJOUFNIMENT - 9:25 p.m. CITY OI' CU'ERTINO, State of California 10300 Torre: .%venue, Cupertino Telephone: 252-4505 MINUTES W THE P.EGULAR I�iE:ETING OF THE PARKS & RECREA`CION COM1ISSION HELD JAN'UARY 11, 1.972 IN 'IILE LIBRARY CON r RMC E MM, CITY HAIL, CUPEM'INO, CALIFORNIA i CALL TO ORDER i i Vice-Chairmaxl NicQuillen called Uie meeting to order at 7:00 p.m. i ROLL CALL, Roll Commissioners present: j%L-Q;illen, Bybokas, Thibodeau, ScImeitzerhof (late) Gabriel (late) Coamissioners absent: None Staff present: Merle 0. Butler, Director ! Deanie fiagel, Azting Secretary MIlWI"r S OF PREVIOUS 1,EETlNG 1. It was moved and seconded that the minutes of the December 14, 1971 Minutes regular meeting be approved as written. C0 DUNICATIONS 2. There were no oral or written camn?unicatior_s. -O'S AND RECREATION MMMU' Y REPORT I 3. Director Butler cam anted that a special program for handicapped Monthly teens will begin in January ec Wilson Park, on Friday evenings Report. Mr. Butler also stated that the Childrens Theatre Production and Teen Theatre Production will be in the first two weeks of February. i OLD BUSINESS 4. Discussion on Boboy Kennedy Football Program The report prepared by the Director was reviewed by the Commissioners Bobby who were in similar agreement against approving phone solicitation Kennedv for the Bobby Kennedy Foundation. Commissioners Bybokas and Thibo- s Football deau commented on receiving phone calls from the same solicitating firm in regard to raising funds for the Sunnyvale Bobby Kennedy program and commented on the approach used. i 1 i i Page 2 hi.nutes of the Parks & Recreation Cannission - January 11, 1972 OLD BUSIP.TSS (continued) Bobby - Cormiissioner '1'hibodeau stAted he had talked with several your jsters in Kennedy his neiglborhocd who participated on the Garden Gate flag football team, football sponsored by the Parks and Recreation Department, and was informed that all boys who wanted to play football in this area were participating. The Commissioners agreed they didn't want to co-sponsor a new program such as this and leave the door open to requests from Little League, Pony League, or Pop Warner. After further discussion: Motion Commissioner Bybokas moved and Camiissioner Thibaleau seconded a motion to refuse a solicitation telephone campaign by the Bobby Kennedy Flag Football Foundation, and although not seeing a need for Parks and Recreation sponsorship of this program, they would consider the program for the youth of the City if i-� was sponsored by a service club. i Motion carried 3-0. Absent - Commissioners Gabriel and Schweitzerhof. 5. Report on Linda Vista Park and Permenente Company Fence at Director Butler reported to the Commission that he has spoken with Mr. Linda Ralph Hoffman of. Kaiser Permenente Company, and he agrees a fence is Vista the only solution to prohibiting entrance to the area by motor_ bikes. I'kAn types of fence were suggested. A six fool chain lint: fence similar to that already on the property or a fence more rustic as suggested by Hoff-ran, consisting of four foot te:ephone poles approximately six feet mart with a doWDle strand steel cable joining the poles. The Director stated that the Assist-ant Public Works Director and himself observed this second type fence at another area a.:-ned by Kaiser and generally agreed it would not solve the probleri. The cable could be lifted with rotor bikes being pushed under, or it could easily cut, requiring splicing, which would not enhance its appearance. The Director stzted he -,•Mould talk with Mr. f-tof.fman again and reconmend the chain link fence bo installed. 6. Horse Ranch "Legacy of Parks" Application "IA-�gacy of The Director i_nformcd the Con"nission the. "Letter to Proceed" and the Darks" Application have be,..,n re ceivexi from thu of Housing and Urban Developrrnt, -lid he is no.-3 1n ti-e process of cu.:p etinC thc:! fortis. The j City - anager has infoLTc i the pro;arty o: ncr of the progress being made for the purchase of flue land. 1'1-le application i.s to Ix-! in the Federal offices as close to February 1 as possi �7 e ztn :i.f approved, Federal r eney i cc: :ld be forthcoming a:ithin six WOO-ks tra sixty days. ^Zinutes of the Parks & Recreation Comrri.ss:ion - January 1.1, 1972 Page 3 OID BUSINESS (continued) 7. Discussion of Park and Recreation Commission dials Vice-Chairman l,scQi]'..11cn reiterated that the Coa n.ission has for several Canniss;on months. postpon&fl' its discussion on goals and the direction it wished to Goa is proceed in reco:;n)endations to the City Council. Now was the tin�e to arrive at these decisions in order for. the Council to be aware for the new, budget year or in designing a bond issue for Parks and Recreation purposes. Commissioner Sch.eeitzerhof com:riented on, the Commission tour taken in June with no follo.v up to convents at that time. Ire stated additional programs, ma.iy in the areas of co.-petitions, could be offered and primarily for the teen age resident. Commissioner Gabriel entered and was seated. Vice-Chairman NcQuillen conrriented on existing programs offered by the department and ex-nressed his favortisin of- the total program now offered by the dcuartnent, and he further added thhat although program- ming is an important goal, the intent of this discussion was on the future of the park system, and -sked the Director if the need for additional acquisition was necessary. The Director provided the Coirmissioners with a nei.c:lhl-.orhocd geographical ap as pr:n eiDared- by the Planning Department. The map had been colored to show e>,istinq municipal o%vned parks (developr-x and' undeveloped") , school property which could be a future ;?ark site, coulhty o.:ned parks, private open space and school open space. It was noted areas 32, 41, and 62 did not have park or oyQn space, however because of canTnercial zoning, or its -location in relation to other park or open space sites this is not an area of concern. Areas 10 and 11 axe industrial as are parts of 20 and 30. Cluster t1L-)e homes in this area . ill provide open space for its residents. The foothills projection is uncertain in regard to park sites however could be a concern. The schhool dis- trict has no intention of buying land in this area; a joint develop- ment .could not be lx)ssible. The Director aampihasized the need to acquire the horse ranch ,property so as to preserve oven space from Stevens Creek Boulevard sout-li along the flood plan area of Stevens Creek to the dam. lie stated, it should be the aim of the Parks and Recreation Coitmission to assist in preserving this area and by so doing vauld be enough open so-aco to meet the expected standard for a city the projected size of Cuie-rtino. The Citizens G0,c',ls Committee recommends 3 acres per 1000 tx:pulation and if the ultimate 1x)pulation of Cupertino nears 50,000 a reauirement of 150 acres would be needed. Currently, the cit,. ains approlil^ate.ly 49 acres and with the addition of the horse rani, and utilizing additional school property for park purposes at Stevens Creek, Page 4 Minutes of the Parks & Recreation Con-mussion - January 11, 1972 OLD BUSLNESS (continued) 7. Discussion of Park and =Recreation Cc Mission Goals (continued) Park & Monta Vista, Portal, Wilson, Faria and Eaton Schools this would allow .Recreation an additional 40+ acres to the city's total. Consideration of the Ccr.russion Deep Cliff Golf Course, and other property along the Cre ek could Goals bring us closer to the 150 acre requirement. Chairman Gabriel stated the need for development of existing sights over tl acc�aistion of additional park land. He added the former Parks and Recreation Caminission's recommendation to the Council for yearly allowances for d,veloprlent was approved for the 1971-72 budget yea=:, Rxxwever, the was In e-led for acquistion. He strongly ur;es the Counci]. to conl::inue the practice of authorizing funds for developanent. A review of a proposed parks development program spread over the next six years ;,as agreed upon by the Commlissioners. High "J ori.ty VA-ls the colipl.ation of a lighted softball facility if it could be ,arranged with the rreamont Union High School District and the completion Of the COPL-munity Center Building. Decause of the possibility of. accpir..ing Federal funds for develox.,ment at the i.orse '_Ranch, rl;_is C?t veiopi-nett sch&dule \.7as also proposed for an early start. 5or a'-t„chnd shcct for cc:i.:=1 d--,- year pr:),-/)sals and antici =-q-'-,nse. Abtion Commissioner Bvhokas s !ovctia and. CoTrmissicner Sch 2itzerhof seconded c it motion "t1hat the Parks ard Re-creation Col Lnzssion re srecl'i vE_1.y su-'rits tl-ie ollc ainc; dcvol.o_-Mental goals for the 1.972-78, and after ci.le-' and ccare.ful cOn:_;idcra:ion th,^2,'. goals i e-so,::c.-j elv are 1n order Oi priority b(:G:.L'.Se :;a thi LI-, sec;�K ntal i ',t..'t'.lO tt" :^.t 1 an ordeily Ii?.".'_i-wor is a1.1 iigorLant to the City and :=-li s.lC----dd L.e_ ii'11PIC111-:ted In tills, t1.i'ite frculie. i Lotion carricyd, 5--0. Iylotion Ccrtni ss;alp . c li r_.iel i:r. .L< 4-r+ Cc is,issior �r L: ;,�i 7.1.e: ..- :.:�.;ucil t_hr_--. m'KDtioll t!"'Z;L ijlf? r'-trll..'> :_iT?'.. !; !_.atlnil Lr,:T,�. _.�:�i�.�rl r:r o..�� :;<<-; #-slat a y_ar11= }.; , rep coiltinuc: ?:o I)e a1.1.c; ated for 6evc_•lorA1;,nt. nct covered through -O)ove funding. Mot.ton carr icxI 5-0. cc-nlis ioTl iC._ 1rC!; Lho at:.Lacilxi l:t.`�t ()C t.�n i(o:li_s for Lxperti.no llar:�s and i�C,_C�'tt3ca 1Cn I�r`{J:1:"t111i';'lt c;r�Y��i�nc� j.,i f it s"il�'_: intent they will c:oillyj.I.inv-,nt +tllo se to by U-!r' L 1._1.Tt :1 .`i C.0als Cc:"-jillttee. i i Minutes of the Parks and Recreation Coymission - January 11, 1972 1 Page 5 NEW BUSINESS 8. Mr. �� ler informed the Corrmi.ssioners that a dinner meeting is going Dinner to be held in San Pablo on January 20, 1970 ( Meeting BUSINESS INITIATED BY C(XVISSION 9. None 1 i MI.SC�EECCTS ! i 10. "'one ADJOURNMENT -- 9:45 p.m. ! I f ! i 1 1 I i R7�RK DOME,011b Nr PRIORITIES Capital Improveinents Schedule Develognent Estimated Cost Figures Lighted Ball Field $ 50,000 Memorial Park - 16 acres All develoIxnent including Ccmnanity Center Bldg. 1,600,000 Stevens Creek Park 6.0 + 5.0 acres 300,000 Monta Vista Park 4.8 4- 5.0 acres 250,000 Horse Ranch Property - 16 acres 750,000 Portal Park 50,000 Wilson Park 50,000 Eaton School Park 50,000 Faria School Park 50,000 Linda Vista Park 50,000 Total Cost Estimate $3,200,000 Priority Number 1972-73 ($1,000;000) 1 Cardmu ity Center Building $ 750,000 Phase I Develop -- Memorial Park 200,000 2 (Cupertino High School) Lighted ball diamond only and bleachers 50,000 1973-74 ($500,000) 3 Stevens Creek Park $ 300,000 4 Horse Ranch - Phase II Develop* 200,000 1974-75 ($450,000) 5 Ivk3wrial Park - Phase II $ 400,000 6 Eaton School Park 50,000 1975-76 ($500,000) 7 Horse Ranch - Phase III Develop $ 200,000 8 Memorial Park - Phase III 250,000 9 Faria School Park 50,000 * Phase I develop was initial $25,000 required by I-iUD with application approval. Becau ,,e of an e.:cellent chance of receiAnca develomiental money for parks the federal government helps acquire, money allocated for this park could be utilized elsewhere if such funds are received. Priority Mmber Estimated Cost Figures 1976-77 ($500,000) 10 Horse Rzmch - Phase IV $ 200,000 11 Monta Vista 250,000 12 Portal Park 50,000 1977-78 ($250,000) 13 Horse. Ranch - Phase V $ 150,000 14 Wilson Park 50,000 15 Lima Vista 50,000 CEO'"1_,5 FOR "H1 1, '`ra.,frL,C�r� f'=':' I 5 & The purpose of thc� Cu,,Yartino Parks and recreation De,,xartment are to: 1. Provide a yoar-roar recreation program of high quality, available to all, r_c; .rdless of race, creed, ethnic or socio-economic bar kground, sex or age. 2. De-%-elop an attractive, diversified u rk systEfln ccxnpressing imaginatively desim.ied irr oor and outdoor areas and facilities to meet the varying interests of the resi6 nts. 3. Develop and maintain tln- parks systc--n in accordance with high standards so as to contribute to '-lam beauty, charm and attraction of the city. 4. CoopF•rate with the school districts in the joint planning, design, development and operation of areas and facilities for the mutual good of lotto recreation and educational programs. 5. Tc conserve and wisely uti7.ize land azLd water resources in coope�ra.tion wit..17 'both p blic and private agencies for the mzt; izmam development of recreation programs and services. 6. D—icourage i nd.ividuals and or_ganiza'Cions to provide volunteer leadership in expanding recreation programs to meet the needs of children and adults. 7. IX--velop an understanding of the spFacial needs of youth and to plan w1-iolesune recreation programs with their help, enthusiaarm, and talent to meet their needs. 8. Encourage population St,--bility and preserve property values through an active Parks and Recreation program :•.-izich will add to tho c?uality of life in Cupertino and make Cupertino alz e.-citing place to live and raise a family. 9. Provide opportUt'.ities for the develounent of leisure skills and attitudes with children to insure their ability to live full lives as adults and parents. 10. Maintain high standards in leadership, faciliti:^s, and equipz:ent consistent with concepts generally associated with Cupertino. I a T CITY OF CUPERTINO, State of California 10300 Torre Avu7ue, Cupertino Telephone: 252-4505 ' I MINU TZ S OF THE REGULAR MEETING OF THE PARKS & RECREATION C9`12'iISSION HELD FF,BRUARY 8, 1972 IN THE LIBRARY CONFERENCE ROOM, CITY HALT, CUPERTINO, CALIFORNIA CALL TO ORDER Chainran Gabriel called the meeting to order at 7:00 p.m. I ROLL CALL Roll Ccn ni.ssioners Present: Gabriel, McQuillen, Schweitzerhof, Thibodeau CoanTdssioners Absent: Bvbokas Staff Present: Merle O. Butler, Director Deane Hagel, Acting Secretary i IlNTRODUCTIONS 1. There were no introductions NIINUTES OF PREVIOUS MEETING Minutes 2. It was moved and seconded that the minutes of the January 11, 1972 regular meeting be approved as written. Motion carried. COMMUNICATIONS 3. There were no oral or written communications PARKS & RECREATION N(NMY REPORT Monthly Report 4. Director Butler commented that the Teen Theatre Production, Under the Gaslight or rbther of Pearl, will be this Saturday and Sunday, February 12 and 13.� Mr. Butler also stated that an adult co-ed volleyball and badminton .League will begin in March and will be held at the Cupertino High School Gymnasium and Mionta Vista High School Gymnasium I OLD BUSILI SS 5. Chairman Gabriel asked about the progress of the Kaiser'Permenente Fence at fence project at Linda Vista Park. ( Linda Vista Director )3utler informed the Commissioners that he had talked with Nix. Hoff -tan in regards to a chain-link fence being installed on the property and %ould follow up concerning progress made on the j installW-_�.on date. i Page 2 Minutes of the Parks & Recreation Cannission - February 8, 1972 T OLD BUSINESS (continued) Legacy of 7. "Legacy of Parks" Application Parks Application Chairman Gabriel asked about the progress of the Horse Ranch "Legacy of Parkas" Application. Mr. Butler informed the Camlissioners that information on the zppraisals is still pending and until these are received, progress has berm halted. No decision can be reached with the property owner, with the Santa Clara County Flood Control District or with HUD until the appraisals are received. NEW BUSINESS Goals 8. Discussion of Goals Committee Report Committee Report Chairman Gabriel began the discussion stating he felt the Goals were well done generally, however did notice a loss of continuity between the different sections. He asked other Comnissie^ers to give their comments. Goal I Commissioner N1cQuillen, tormenting on Goal I, Policy 4d of the Parks Policy 4d and Recreation goals, felt a teenage drug center was a goal to be considered under the medical segment rather than Parks and Recreation. He agreed it should be a goal for the City. Commissioner Schweitzerhof agreed that personnel with the Parks and Recreation Department are not qualified to handle such a center, and it should be a part of the medical section. Commissioner Thibodeau added that individual counseling is not a part of the Parks and Recreation Department's function. He felt it was wore group action activity rather than individual action. Goal. I The Conudssioners were unsure of the meaning of Policy 4b of Goal I --- Policy 4b "The re-establisl-nent of the withdrawn teen program." The general feeling is to stress po�.3itive aspects and not negative. It was suggested a mamber of the Goals Committee should be contacted to explain this section. Discussion was held on Policy 2 and Commissioners concurred with all Policy 2 points except: (c) connw-ity swimming pools and (f) remote City campinj privileges. Realizing 1—he City has four major swimming pools located at Homestead, Cu_r_.er_tino and i/lonta Vista High Schools and De Anza College, the need to duplicate the services is unreal and money could be better utilized in other facilities. Concerning a City camping facility, it was noted that oti7er neighl-or_ing cities have such facilities and the operating costs do not justify their existence. with the County providing �;imLilar facilities which are available to the City resident, it was felt Cupertino should concentrate on the neighborhood or district parks within the City limits. Policy 5 I Policy 5 was discussed with regard to pre-school swL-n facilities and it was generally agreed separate pools provided for this age would be I a i i a Minutes of. the Parks & Recreation Commission - February 8, 1972 Page 3 NEW BUSINESS (continued) Goals out of the cfiestion. Spray Pools have been installed or planned for Committee most neighborhood parks. Pre-school lessons are offered by high Report school pools now or by private clubs which would be available to the public. The Commissioners agreed that Chairman Gabriel and Director Butler should meet with members of the Goals Committee prior to the March 6 deadline, offering these suggestions and relating other feelings to the committee. i 9. Letters of Congratulations and Appreciation for. the Bi-.e Trail Bike Frail Chairman Gabriel suggested to the Commissioners that they send a letter of congratulations and appreciation to the South Bay Trans- portation Officials Association for successfully developing and implementing the Demonstration Bike Route. j i i It was also suggested by Chairman Gabriel that a letter of appreciation be sent to Lee Yarborough, Directox of Public 'brks. j Upon discussion of the two letters presented by Chairman Gabriel, Motion Commissioner McQuillen moved and Commissioner Thibodeau seconded the motion that the letters be sent to the respective individuals with concurrence of the City Manager's approval. %btion carried 4-0. BUSINESS INITIATED BY COnUSSION 10. None MISCEU ANEOUS 11. None ADJOURNMENT The regular meeting was adjourned to a joint meeting with the City Council at 7:55 p.m. Minutes of the joint meeting are attached. Final adjournment -- 10:00 p.m. I I i t ZITY OF CUPERTINO, States of California CC-105 10300 Torre Avenues, Cupertino, California Page I Telepl.one: 252-4505 MINUT%S OF T11F ADJOUR11ED REGULAR MEETING OF THE CITY COUNCIL HELD FEBRUARY, 8, 1972 IN T::E COUNCIL CHAMvER CITY HALL, CUPERTINO, CAL-IFOK41A SALUTE TO THE FLAG Mayor Noel opened the meeting at 8:02 PM with the Salute to the Flag. ROLL CALL Councilien present: Fitzgerald, Frolich, Ir�,in, Stores (8:18) , Mayor Noel Council^en absent: None Parks and Recreation Corgi^issioners present: McQu llen, Scluaeitzerhof,, T:-.eobodeau, Chairman Gabriel Absent: Comm. Bybokas Staff present: City Manager Quinlan Director of Acmi..istrati-ie Services Ryder 'Director of Par_:s and j ecreatior Butler Secretary Nadine Hagei Recording Secretary Lois I_, ards C'hai.r man Gabriel said the Commission '_:as developed a capital P & R C^air-nan's improvement schedule :;*nick should take place over the next sill state:ients years. We now have three parks developed out of a total of Seven. The Co=—aission recognizes the need for the parks, with the gro:•:t in population. They =wished, at this meeting, to discuss with the Council the priorities and method for development of the parts. Mayor Noel asked whetaer the Cormission had included the horse Purc'c:ase and Ranch in their discussions. The City ;,Fill be receiving HUD and partial :,.ove1op- F].00d Control funds for the purchase and partial development of ::ent cf Horse the Horse Ranch. The Mayor said the develo^rent of tie Horse RanciRaach hopeful no% is more hopeful right now than the comnunity building. I 0 CC-105 MINUTES OF THE ADJOUF\uD REGULAR MEETING OF THE CITY COUNCIL - 2/8/72 Page 2 Funding The City Manager cautioned that ;:a are depleting our surplus funds with resources t'.is acquisition. The maxi iur., we c•,ill get frog the Federal Governriet.t is $175,000. We hope the Flood Contra_ District will get 5+ acres. There is no question but we are going to have to go to bond issue on this. We have been ?waiting on the Goals Committee Report before develop- in;, our capital irprovenents program. He said the Director of administrative Services has been looking into the funding resources. Two other T'_Ie City Manager said .ae have t,ao park issues coming up here that wi-1 park issues have a direct effect on the City of Cupertino. He said it takes about coming up four months to prepare for a bond issue. The County Park System is soon going to be on the June ballot and the ,_'.id Peninsula Rezional Parks will be on the Noveiber ballot. School bonds Mayor Noel noted that almost every bond issue has been turned down coming soon in the past two years. And the sciiool districts will be coming up 'Alit'_ bone- issues soon. T'e Director of Parks and Recreat_.or 'nas bee.^. ;•,or{ing on a 'bark l!oarticipation by developrhento" program. Dev-_'_op gar iThe City 'S"anager suggested first developing the park program and then .r0==a_,., _,an II`deve-ooing the fun din,,- program. T .is coui n2l? sell the bond issue. fu::d.as lair:an Ga'!r-"e_ said this might .enci itse_f to the foothill area and program It:io area ;:ear Prospect. i �T_ie pros and cons of a be roo_: ta:: -::ere ^xulored. Councilman Frolic'- j*eels that a bond issue at this t "--e would be futile. People are not i`ci _g to vote for ar!otaer ;)or�d issue" until something is Zone about the taxes. Gabr ask?d a.f t --*nc reased sales ta_':� increase our .funds. gyor i.oa' za7d %,e. :.11i >iavc otli' r ex enSes Suc_Z as police and 'ire d_partments . Co•1n.c iL.,,an Froiich feels tiiat as 'lallco Park builcs up ge-t s: e re.l4.ef. ll!'ounc Uman Fitzgerald aslee ,.'i;at percantag_! of our bu-4^.et should go Ito, _-aard pa ':cs. Tne Cite ?tanager said 1.t c:epe-ids on r,an_; factors. The Director of Ad: ir:istrative Services said in a surve" 'ne !iid about two years ago on the State, Cupertino cane out h ;zh on tiis point. The City Manager noted the Report emphasized deveiop-icnt over acquisition. 1f there is any 'core park land in the coITi au:hl!:v tnat we :heed, lie wondered hrhe.ther we should try to acquire it. Ccuncilaian Irwin thins<s ve could work ourselves into the. position %,,hero we never -cii.l get the parks developed if we aren't careful. 1 t 1 MINUTES OF THE ADJOUMIED REGULAR �MMETING OF THE CITY COUNCIL CC-105 2/8/72 Page 3 Chairman Gabriel .rent over the Cupertino nap, indicating where the Location of park property is located: Portal Parr: (developed) , :Wilson Park City parks (developed) , Collins Junior High School, Eaton School, Memorial Park, Garden Gate School, the Colle-e, Linda Vista Pars:, and the possibility of the Horse Ranch. The Stevens Creek Park is un— developed. The High School and Junior High School playgrounds are available to us. Blackberry Farm —."ay become available to uG. He said there is a void in t<e south side and the northeast corner of Cupertino City Li-:its. Counci.l-:an Stokes said Silver Springs would make a good park site, too. Chairman Gabriel asked if we could get the developers of the now undeveloped land to donate park space. Coun_cii-'.an Stokes feels that it would be an undue hardship on the homeowners in those subdivisions. Chairman Gabriel said t::e Co,.-aission is opposed to the camp site P&R Con::. opposed suggestion :wade by the Goals Com:iittee. Councilman Stokes agreed. to ca::p sites Councilman Irwin likes the idea of keeping the Horse Ranch pretty much in its natural state. Some development has to take place to complete ti:e PUD requirements, however. Over and above that, he would like to see develo?ment or some of the other City pars take precedence. Chairman Gabriel said tcie population. is 20,000 and we have 60 i acres of park land, not including t`,e Horse Ranch. The City Manager cautioned that once the parks are developed, you Park ,aintena;:ce tie up funds from future years for the maintenance of the parks, 1costs go on & cn ;which adds up to quite a bit. I Councilman Frolic: asked ,for to background on the iig`Zted basebal Baseball diamond and bleachers . Chairman Gabriel said there are riany interested baseball players. He said the Commission would like to encourage the adults to play- baseball. .Most of the diamonds are reserved for Little League. Councilman Fr_olich cuestioned why the City should put out $5O,000 for these facilities when perhaps something could be arranged so the adults, as well as the Little Leagues can use some of the present facilities. Councilman Stokes noted that there are not enoug'- facilities now, so this points up the need and the interest in baseball. Commissioner Schweitzeroof suggested conducting a survey of the Conduct a survey parks and recreational needs of the City. s i CC-10:, MINUTES OF THE :ADJOURNED REGULAR "T=ING OF THE CITY COLVCIL - 2/8/72 Page 4 Publicize. Commissioner McQuillan said the Goals Committee is ashinS for development parLcs program of the park sites and the co%,-%unity cen,.ers. The Co,.Mission's plans are very similar to those of the Committee. Councilman Stokes said the only way to get the job done is to have a bond issue. Councilman Frolich said the bond issue should be put on the ballot with something that draws the voters out . Mayor Noel thinks it would be very effective to have a mock-up of the community center and romance it among the -onaowners' associations, etc. , to get up the interest of the people for the bond issue. Bond issua Councilman Stokes suggested the City manager and Director of Administrative in Sept. Services prepare a report on the various projects and capital improve- ments now co__m-,itL a. Decisions must be .wade by the end of May in order to have the election in September. Chairman Gabriel :'anted to discuss the Cor=ission's area of responsibility. He said t :ey have bean receiving excellent cooperation fro_a the City staff. He cited 174o recent projects: the bir.e denonstraticn route and the So�:�erset Szuare Par:•. project. CCU gC41.an Frc Lich coy.» anted that E e attitude and the work of the Parks and Recreation. Co=iissio:: 'have greatly i:aproved. ADJOURNA1INT no-,r Ed by CoLincil;lan Sto=:es, secandel by Co-uncilma n lr,�An to adjolArn to Tuesday, February 22, 1972. -otion carried, 5-0 Res;:ectfullsub- itted, Racoriing Secretary CITY Cr" CC '1'i:FI'T State of California 10300 Torre C`,�pertino Telephone- 252- 4505 i 1"INUTF'S OF TF F REGULAR r iF'F T IN, (:^ 7-1 PA ',S & RECRI:F_TION CO:-1SS ION :-TTU-D T,IARCT! 14, 1972 IN 'nU3 LIDPA:Y COS FERT Na-' ROD!1, CITZ YIP.LL, CC1Pr,F%--,`IN4D,C'ALIFOi,'?IA { CALL TO ORDER Chairman Oriel called the meting to order at 7:04 r.).m. 1 ROLL CALL i Roll Co:T nssioners Present: B%7bokas, Gabriel, ".cQuill.en, Thib--deau Comissioner Absent: Schweitzerhof 1 Staff Present: Merle O. Butler, Director Deanie Hagel, Acting Secretary i MINUTES OF x Pd71ICC'S i DTING Minutes 4 1. It was rover and seconded that the ?rinutes of the Februa4 y 8, 1972 regular meeting be approved with the follo-tiring co--.rection s: a. In the Cu;�,ertino Citizens Goals Committee R.e-o�t r ar`s and ® --- 1 Recreation �:-eals F.evie:ti�, under item Goa? 1' , Policy 2 {e} corrected to read Goal I, Policy 2 (c) b. The state:-ont that "spray pools 'gave been instal led, or planned for most neic'_j-orhood parks", should be corrcc te:� to row 1: "S7�,rav pools are not new planned for future Narks, and, .-rill be revie%•red with architects for each developr,ent." i c. Under it am 9, the last paragraph should be corrected as follov-s: "Three letters of azrreciation and congratulations for the Bike Trails were sent, in place of t-wo, adding that a letter to Merle O. Butler, Director of Parks anc? Pecreation from t'.P- Par.'-s and Recreation Com-,iussioners was also approved." ! i INTRODUCTIONS ' Introductions I 2. Several guests present at the meeting were introduced, includinc: Mr. Adde Laurin (Assistant P1aruling Director of Cupertino) Mr. Ron Valelbaum (San Jose State graduate student in Cupertino Planning Department) Mrs. Bernadine Rankin Mr. Ym Virnig, 13245 Crest Place, Cupertino (Linda Vista area) Mr. Woodvard Drake, 14t. Crest Place, Cupertino (Linda Vista area) Mrs. rcivard Ford, 10853 Wilkinson Avenue, Cupertino (Linda Vista area) Mrs. Jan Albertson, 21950 Rucker Drive, Cupertino (Linda Vista area) Miss Liz Atkinsen (San Jose State intern with Parks & .Recreation Dept.) Mr. Steve Jensen (San Jose State student) 1,,2r. Larry Walton 1 I ' t Page 2 Minutes of the Parks & Recreation Camdssion - March 14, 1972 )( MRODUCTIMS (continued) [ mr. Dennis Funk (San Jose State student) Miss Maureen Murphy " Miss Laurie Fitzvell Miss Rob%m Parnell " 4j 11r. Gary Bosch 1 Commmica- i COI u=IUt`IICATIONS (Written) tions 3. Mrs. Judith Kirkham - re: need for Comrunity Center Building 4. ?ass. Joe TeT-hrock - re: Spray pools vs swirTaing pools in future park development i 5. Mr. & MIrs. Campbell - re: Complimenting department ballet program onthly PARKS & REC'F- TIOV MONTH MLY P.EPORT report 6. The P-irectcr re.-orted Paul Smith,t Recreation Supervisor,_ .gas planned a full day a ' activities (10:00 a.m. to 5:00 D.m.) --For Linda Vista Park on April 1. The Easter Spring Festival will include an Easter Eqg Hunt, Easter Bonnet Parace; kids races, a b=y run (distance races) with. live 1-unnies. anal tro7hies offered wrong prizes. The City Wide Yo-Yo Contest will aleo L-e featured. 7. The Director informed the Cormissioners that the _-tvail-•in re-c:istration for the Spring Sp`cial Clalsses is proving to be a sv.ccess once again. OLD BUSINESS F'.crse 8. Progress on Horse Ranch Ac(lui.sition Panch 1. e Director stated the ay:plication has l.;een suhm.itted to TT tTD and an offer has been rade to owner John Lancman. A co:^y o4" c 1-1- resolution 3227, passed by the City Council, was review:-Y by the Cormission. Fence at 9. Status of Fence at Linda Vista Let::-een I-,aiser u'id City owned property Linda Vista Director Butler_ stated he has had no success in re.achinc_r or receiving calls from Mr. Ralth Ico _rl an concerning this ,;Vatter. Tho t..o r: t_hs has Passed since the first ^-eeting and it was in-.'.icated 3,�_` 1=r. Fio`_,:,ar. a fence vroul.d be _tamed it t.is perirx.. Nn increa e in na: .L r of notor bikes and motorcycles has beer seen and this adds to the danger. Mr.. Ken Vi.rn-'.g and Mr. Gbcdvard Drake of the Linda Vista area appeared before the Commission once again tc see :'hat action 1-kis. taVen place since t'r_ . Vi_r1`Iir's a-~earance :_elore tine Catrmission at Zc Deer i-'e 1�} meeting. ?'r. >;ir,n-'c, in(_li.cated t -.e concern Eor all resi6ents of t??e area, and c=..-�ented on th(� laem i ng t1;e previous evenin,1 in U Ie park. He also corpl.urx:ntt-! 1Ji, Pecreation :Leader on duty Sunday for taxying to keep RX-)tor t'}.fc out: awl c:``asinU L (fie up hillside in cne inn` tancr`. 1t Feeme-d tc: i G a care ►noJ,:o cr and t-.'ith leaclers. stationed at ilain gate, he t a: 1(: try t;Tl'(Q t_0 Ut-1 C I- al-,a- G`r `i�;�� a6-, i t,inutes of the Parks & l Lcreatior, C(ri-mission P.-'arch 14, 1.97/2 Page 3 9. Status of Fence at Linda Vista between. Kaiser and City owned property (continucd) Fence at Linda Vista The Director stated the City Attorney is currently working on a park regulation ordinance 1;7i.th one part governing the usage of r•}otor i driven b%,o ,heel vehicles in city parks. i Mr. Virnig asked t1 at this problem be of utmost importance since 1 summer is fast approaching, with families and small children hiking � in the hills around. Linda ,"ista Park. 'Their danger, the-, noise factor, and the danger of backfiring among the dry shrubbery ° increases the priority of this fence. The Commission agreed that if the Director does not receive an ans-�er from ':r. 'r -far, cn t-.ds prohla-, that the Cif.' !'onager s'-ould con- tact either the Kaiser office in Cupertino or Oakland. 10. Re-view Rei:ort on Joint ':eeting beteeen Goals Comittee and Co Rdssion Goals Co.*r attee The Comn-.i ss.ioners accepted the report between the Goals Coymiittee Report and the Ccn-i.ssion. . 11. Review proposed Capital I.m:provemlents Program and Commission Goals + Capital Improven—ents Chairman Ga Driel recciested a special meting be called concer in^ the Bond Issue, Capital 1r—,rover-rents Program. The Director statedd '-ie ,J111, ® find out financial inforreation from the City i tanager and Director of Administrative Services which is necessary prior to calling tie meeting. If an issue is proposed in Septa:bar, researdh -,List be available by April and notification by JMay. DOI BUSINESS 12. Play Ecu#r-ent for Linda Vista nark ; Play Ecruips:ent Mrs. M..ard Ford and Urs. Jan Albertson of the Linda Vista area at Linda appeared before taa Co-mssion requesting play e,Ui ;-ent 'r)e installed Vista Park at Linda Vista Park to provide areas for the younger children to play. The Director stated $2,500 has been budgeted for play equiurent for this fiscal year. He stated the Director of Pulblic i,7orks _gas pro- posed I.'.r. Ja-res Coleman be contracted to .=urther design landscaping and play equipment for the park. The Director stated he had :on-- tacted a firm at the State Parks and Recreation Conference ,:rho design and build rustic log play equipent which would fit into the present natural environment of Linda Vista Park. The firm will provide, at no cost, a scale model of their play equipment as requested by an agency, once the agency determines the size, or play area, type of equipment vanted, etc. 1 Page 4 Minutes of the Parks & Recreation Commission - March 14, 1972 12. Play Fru9prmnt for Linda Vista Park (continued) Play Fc,uipnmt Followting further discussion, Commissioner Bybokas moved and Commissioner mcQuillen seconded a motion ,or the department staff to contact the firm for the rustic play eruiimen.: and request a scale model be prepared for Motion the April meetirg. Motion carried 4-0. A decision to contract a landscape architect was postponed until the April meeting. mrs. Ford then asked the Commission when a k,aildinc :::ould be built for crafts and other activities. The Director stated a building, other than possibly an open air BBQ structure w/restsocns was not in the plans. He indicated that after school and suer recreational programs were offered at I,incoln Elementary School by the Cupertino Parks & Recreation Depart and at Jolly.-an and Kennedy Jr. high by the San Jose Parks and Recreation Deoartr^ent. Linda Vista would continue to provide a suir dw cam program for all residents. firs. Ford would like to see a buildincr and activities, but felt the play eguirrvnt is the priority now; and thanked the Car,mssion for takina acticn on this. 1 C'pen•-Space 13. Open-Space Element to City General Plan report by Fon Vogelhatn*i, San c.la-.)ent Jose State gracuate student currently working with the Planning staff in preparing tips element. is. ��ogelha�am explained the input into an o_-en space element system and his proposed plan in gaining material and ccz-~riling it. i He stated, by state law, each city and county must e an open space ha- element i.L.Eiin the General Plan by June 30, 1972. Both t,-.e Planning and the Par es and Recreation Co tniission wouln be involved in preparing t.is ele,;.ent, ,ossihly thru joint meetings, ha,,--ever these plans have not been formalized. Chairman Gabriel thanked I"r. I,Toaelba:,z for informing the Part:o & Recreation Commission on the progress made & inferred that bicycle tra_.1_= srioula ce an important part o,_ tni.s e.Lerenz. ''Peav�le 14. Open Space Conference "People for Open Space" nor Open Space" Adde Lauren, Assistant rlanning Director_ of Cupertino, gave a detailed Conference sunmazy of this conference to the Cormhissioners Tri•-Cities 15. Tri--Ci ties Little the League request to use Wilson Park for Flea Market Little League Discussion was held on the request with three major points against the request. There is a serious parking prolAem in the area and it could only be multiplied wit an attraction such as this. Because of the denial of fun:J raising requested Uy ter ^cl->i';.' ?,'^.nnedy Football League made -in January it was agreed a consistercy s'hculd be maintained. 'Ire final reason dealt Lei tlh the crowds already i n Wilson Par'•: on weP�cends during the si aner. Minutes of the Parks & Recreation (bnmission - March 14, 1972 Page 5 15. Tri Cities Little League request to use Wilson Park for Flea Market (continued) P9otion Fo11a,ring this discussion, it was moved by Carnissicner Bybokas, seconded by Ccm assioner Thibodeau that the Tri--Cities Little League request for a Flea r'arket to be held in Wilson Park be denied as it would hinder general public usage of park facilities. Ibtion carried 4-0. I 16. Report on State Parks and Recreation Conference State Parks & Recreation Chairman Gabriel. and Cormdssioner PMuillen thanked the Citv for Conference sending them to represent the Cupertino Par:cs and Recreation Conenission at the State Parks and Recreation. Conference held in San Diego, Parch 4-7. Commissioner .-cr,'uillen reported he noticed an erphasis was carried throughout the convention that com. -comity involve-ent should be emphasized in ;park planning. The theme of the convention was "Plan or Perish". Chairman Gahriel commented on a session on vandalism and will report on this to.--ic at a future meeting. Fe was able to cIntain -✓aricus information on this. He also commented on a session concerning, the four day itinrk week and how it will effect the operations of the Parks and recreation Department. 17. Miscellaneous Chairman Gabriel asked the Director if an announcement of coming Announcement monthly Parks and Recreation Commission reetings could h-e sent to for P;eetings the Courier for cublication. This would he --laced under the Government mi-eetinas section which includes Cit•: Council and other Commission notices. Chairman Gabriel reccm ;ended to the department that reservations Group picnic for large groins at Linda Vista Park be acce^ted at the Cupertino reservations Parks and Recreation office and that cars for reservation of the at Linda large group area he allowed to take picnic supplies to this area Vista as long as reservations have been requested and approved. ADJOURIZ,DENT -- 9:4 5 p.m. i r i City of Cupertino IE.MO1��) V March 3, 1972 TO: Honorable Mayor, Members of the City Council and City Manager FP.'a ; Merle O. Butler, Director of Parks aid Recreation StBOTCT: Gals Committee Report Review Attached to this memorandum are the minutes of the February 8, 1972 Parks and Racreation Commission at which time the Parks and Recreation Goals, of the g22Er-i.no Citizens Goals Committee Report, were discussed. Because of the joint meeting between the Parks and Recreation Commission and the City Council on the same evening, mnbers of the Citizens Goals Com-,attee were not invited to this discussion. The Comnission did direct Crairman Gabriel and Director Butler to meet with the Goals Committee to interpret conments within the report that they were uncertain of. On February 24, sixreribers of the Goals Committee did meet with Chairman Gabriel and Director Butler and the entire section was reviewed. A cony of l: ese cmv nts are also attached. It w-is the consensus of Chairmen G�. )riel and myself, that not-1iing further could be changed than what was ® stated in the February 8 minutes. Clarification of points will be noted to the Commission at their March 14 meeting. The general feeling is that the report is wall done with individual goals spoken to in the report. djb Attac wents APPR''MD: City Mlanager Cupertino Citizens Gals Ccc-rrni.ttee Report Parks & Recreation coals Review Joint meeting of the Parks and Recreation Commission and the Goals C „ 'ttee held Thursday, February 24, 1972, 7:30 p.m. in the City Hall Library Conference Focm. Goals Con nittee memlc-ers present: Fobert Hirschfeld, Jackie Hall, Katry Nellis, Judy Cooper, Robert C. Gonzoles, Fred Roettger. Parks & Recreation Commission and staff present: Chairman George Gabriel; Merle 0. Butler, Director; Lonna J. Belke, Secretary. Parks and Recreation Commission Chairman Gabriel stated once again that he felt the Goals Corwdttee Report was very well done. The purpose of this meeting is clarification of some of the points Wade in the report. The Corry attee members stated that com Tents from all the Commissions will be taken back to their steering conmittee and they will decide where to go from there. The Ccr ni.ttee also pointed out that the purpose of the Goals Report C,1as not intended to be a "demand" or "directive" or r1point ® a linger at" areas that were lacking and items listed should not be constr_:ad as a "must" for the iecreation Department. The Report is "just a statement from the puI)lic" on things they felt desirable for Cupertino and it is realized that there are problems of implementation in certain areas. Goal 1, Polic17 2. Director Butler pointed out that the Recreation Department was striving for and implementingthose programs at the present time and perhaps they were being too specific. The Committee ,TErrbers explained tl-iat the listing should not be thought of as these programs were not being done or they were not tieing done well, and that they were meant -i-erely as examples. Director Butler mentioned the c.,ission of adult athletic programs, including ?eagues and drop-in programs. Policy 2 (a,b,c,d,g) . All concurred with these examples. Goal I, Policy 2(e) . Chairman Gabriel explained that the Commission pelt ie City has four ma or stiair ni.ng pools locatec_I at Homestead, Cupertnnc, and vonta Vista High Schools and De Anza College and the need to duilicate the services is unreal and money could be better utilized in other a facilities. Tlie Goals G�n�ittee members explained that this was a point mainly because of tl:e hours of usage. However, it was pointed out that a Community Pool would probably only be used in the sunler and not in winter because a - Uic prolli1)itive costs of beating and staffing, so the hours of usage wotu.d not be appreciably increased. 2 Goal. I, Polite 2(f} . Concerning a remote camping facility, it was noted that other neighboring cities have such facilities and the operating costs do not justify their existence. With the County providing similar facilities which are available to the City resident, it was felt Cupertino should concentrate on the neighborhood or district parks within the City limits. Director Butler pointed out that last summer San Jose and Cupertina tried to combine efforts for San Jose's Family Camp but there was not a single sign up in the Cupertino office. Goan I, Pala'cy 3. Presently t'4 Recreation Department uses the Cupertino Union Church for Senior Citizen meetings and the facility is inadequate for their needs. It has been proposed that the farm house at the Horse Ranch could be used as a meeting place for the Club. Goal I, Police 4 (a,c,e,f) . All concurred with these goals. Goal I, Policy 4(b) . A question arose at the last Cormiission meeting as to the meaning of "re-establis:-tint of the withdrawn ten program". The CcLnmittee members explained that work on the goals began sore 18 months ago and this statement was a result of the closing of Portal and Wilson Parks at that time. The Goals Ccurmittee felt that the teenager has the most Need and the problem should not be overlooked or put aside. There is a particular "void" between the hours of 2 and 6 p.m. ® gal I, Policy 4(d) . Chairman Gabriel explained that the Parks & Recreation Ca- mission felt that a drug center was not a function of the Parks and Recreation Deepartrcent and that it should come under the medical section. He furt-.er explained that the staff of a Recreation Department is not qualified to operate such a center. The Ccrnittee members said that this point was brought up in this section because the Parks and Recreat-on Department is the principal contact with the youth of the City--meeting them on a daily face to face basis. They also felt that this experience could be acquired and the service could be rendered at the teen center, in addition to leisure time activities. Coal I, Policy 5. At the last Commission meeting Policy 5 was discussed with regard to pre-school swim facilities and it was generally agreed separate pools provided for this age would be out of the question. The Cormti.ttee ouestioned why the Corrraission felt it was "out of the question".-- is it out of the question because of desirability or cost. They felt that if it was not a question of desirability, but one of cost, then the goal should remain because the purpose of the report is not one of implementation, but is a statement of what the public feels is desirable. Director Butler stated that osts of spray pools vs wading pools would have to be analyzed. Wading pools would entail such extras as filters, clorine, life guards. r • 3 Coal I, Policy b. The Con-nission questioned what the intent of this was. The Committee felt it would be easy to say "we've got De Anza" but it should not be forgotten that with an increase of population there is also an increase in need for facilities. Goal II, Policy 7. The Committee clarified the point that the open space acreage need not be "city owned"--it may include joint park and school district facilities. The Committee established thei.- require- ments to coordinate with those established by the Santa Clara County Parks and Recreation Department. Goal TI, Poli,cy 8. What was intended here was a portion each year to be designated for park development and acquisition--not a set figure. Director Butler felt this could be determined by the Capital Improve- ments Program of the City which would be updated each year for a five year program. Goal I!, Policy 9. The intent here was to emphasize tie importance of a bord issue at a time when oti-ier issues are not dominant. The C=Tnittee attributed the failure of the last bond issue to "conditions" and not to a statement of the people. Goal II, Police 10. All agree on this goal. ® Goal II, Policv 11. The dedication of land by developers is presently being worked on, however, nothing further can be done until the open space element is approved as part of the City General Plan. This is to be done by June 30,. 1972. All concurred that the City should define "open space" for the developers and should make a point of having the land intended for public use and not enclosed in the development and restricted to those residents exclusive use. A total "amity view" should be preserved and not little "unities in tha-mselves". Goal II, Policy 12. Plans are being coordinated for joint use of unused schhool properties for parklike settings. Goal III, Policy 15. The Santa Clara County is presently working on this particular regional park. A question was asked as to what the Skyline Parkway project was. It was explained that it is a scenic easement along Skyline Boulevard from San Francisco to Santa Clara County. Tne inclusion here was merely Cupertino's endorsement. Other c(xrments: chairman Gabriel expressed three additional cerunents: 1) Bike Trails are becoming more and more prevalent--not only as a leisure activity but also as a mans of transportation, and felt it should be meahtioned whenever possible; 2) that a liason man should be appointed to continually update and coordinate these goals; 3) under Conriunity Design Planning, one additional policy might be considered--General Plan shall include the proposed park acquisition sites and open space considerations. Park development plans shall be included also. Meeting adjourned -- 9:30 p.m. City of Cupertino .'•��'l:�cZAPliit i ' April 6, 1972 Park and Rra:reation Cor,7nissioners FROM: Merle O. Butler, Director of Parks and Recreation SUBJECT: Items 10 - 11 - 12 - 13 - 15 on Agenda Item 10 rir. Langman has accepted the purchase price. The City 2anaaer and Itblic Works Director will be arpearing before the Santa Clara Count: Flood Control District Tuesday, Frail 11 for their final approval. It passed the north county section ccnirratten- by a 4-1 vote and naa is in the rands of the District Directors. Item 11 T,:o types of play ecvi.pment design have been recuesto<? for this meeting. To (late, neitner has ;peen received. The Director of PWI:-lic Works wanted to proceed vrit'~i an architect =or the entrance fence area, rlanting areas along ® road and area beloV: an: araxr-' lake, so Mr. Jim Coleman :,.as been a.py roached. He will present drawings at the 1pri_l 11 C omission r.eeting. lie will not work on play equir,,-,Pent areas until we hear from the tz:v ccr.-inercial firms. Er. Yarborough is accepting bids on a chain link fence _cross the revive area. Tnis was agreed to by Kaiser and the City manager. A decision on construction will be reac::ed once the bids are in. Item 12 T„is ordinance includes many of t1na same rules you have ad-opted governing park and buildine usage. Other aspects concerning bi.c cle and netor bike usage as well as individual behavior has also been included. I have worked with the City Attorney in preparing this ordinance and feel it is pretty all inclusive for the City of Cupertino's needs. Item 13 Grading has been cor-pleted arc! installation of a sprinkling system will soon be started. tinder cerr. uiications, a letter relates to the .)as,�etball court. T::i.s area, of course, ;gill not be developed at this time and rD date has been established as to develol�ment, however we should reach a decision Whether to eliminate courts or not. a Item 15 Because of the shortage of ball diamonds on school prcperty, it v-as necessar,• to grade and to, -orar.ily place a softrall field at t::e Monta 'vista Park site. Portable Lack. stops and bleachers were included in ti.e 1971-72 budget and will be placer! at this area when the diamond is ccrnplete. Reports on agenda items S and b will be presented•'Tuesday at the meeting. djb E 4 {X tr t{j{j i i n CITY OF Cb'PERTINO, State of California 10300 Torre Avenue, Cupertino Telephone: 252-4505 MINUTES OF THE RECXJLAR 14EETING OF THE { PARKS & RECREATION COMNIYSSION MD APRIL 11, 1972, IN rdE COUNCIL CHAN3I..RS, CITY HALL, CUPERr=, CALIFORNIA CALL TO ORDER i I Chairman Gabriel called the meeting to order at 7:09 p.m. { ROLL CALL Ccnsnissioners Present: Bybokas, Gabriel, McQuillen, Thibodeau Roll Comma ssianers Absent: Schweitzerhof Staff Present: Merle O. Butler, Director Robert W. Quinlan, City Manager Deanie Hagel, Acting Secretary MINUTES OF PREVIOUS MEETING 1. It was moved and seconded that the minutes of the March 34, 1972, Minutes k Regular Meeting be approved as written. Nlotion carried 1171WDUCTIONS 2. Several guests present at the meeting were introduced, including: Mr. & Mrs. John Nolan, 10401 Lockwood Drive, Cupertino Introductions Mrs. Patti Brisco, 22780 ,N;ercedes Drive, Cupertino Mr. James Coleman (Architect) Mr. Adde Laurin (Assistant Planning Director of Cupertino) Mr. Ron Vogelbawn (San Jose State graduate student in Cupertino Planning Department) Mr. Barry Babbit (Oak Meadows Develognent) COK4UNICATICNS 3. Chairman Gabriel commented on the letter to the Director of Public Basketball Works from Douglas Eisner, Robert Andrade and Ed Rutledge, concerning Courts at the basketball court location at Somerset Square Park and asked the Somerset Director what development was to be completed within Phase I. The Square Park Director reported to the Cmudssioners that only grading, landscaping, turf and a sprinkler system were being installed in Phase I. Upon discussion it was noted by Chairman Gabriel that contact had tried to be made with these residents in the Somerset Square Park area near the basketball court location concerning opinions on installation of the courts before designs had been finalized. age 2 i Minutes of the Par,:s & Recreation Cra„mission - April 11, 1972 i I COL%N-NICAT:IO,\S (continued) Lion ( Commissioner Gabriel moved and C zrdssioner Bybokas seconded a motion that the Cupertino PaL'ss & Recreation C;cmmission recommends the development of the basketball court at Somerset Square Park be deleted f from the plans, and turf be installed for the full extent of the PG&E ease ;ent develcy,=Lant. t Motion carried 4-0. E Open space 4. Director Butler introduced Mr. Barry Babbit, a representative from the dedication Oak Meadows Development 1 Dissu.zussion was held concerning the usage of the property, what rights the City had to this property whether accepted or not, and whether or not a 'c :ecedent would be establisher: on type of development as compared to density usage and open space. City Manager Fobert Quinlan expressed the staff view mint on this subject. He explained the City has i development rights to the property and easement rights on property for hiking and equestrian trails without owning it. Motion i Commmissioner Bybokas moved and Commissioner McOuillen seconded a recommendation to the City Council to deny acceptance of this dedication of 16 1/2 acres adjacent to the Oak Meadows development, feeling the property does not lend itself to suitable park development in accord with present city development plans and that by remaining in its- existing status, it provides the city's major concern-visual open space in the foothills. Motion carried 3-0 (Thibodeau abstained) Letter 5. .A letter from Mr. Jim Jackson, local attorney, to the City Manager was from Jim acknowledged by the Commission and upon request by Chairman Gabriel it; was Jackson tabled until further action takes place by the Santa Clara County Bicycle Traffic Committee. Chairman Gabriel noted a copy of this letter was sent to other jurisdictions within the county also. Suggested 6. Director Butler introduced Mrs. Patti Brisco, 22780 Mercedes Drive, Teen. Center Cupertino, who suggested to the Commission the possibility of a teen in Monta center in the Mor_ta Vista area. Vista area Mrs. Brisco explained to the rxmnissioners that the junior high and high school children in their area need a teen center. Mrs. Brisco pointed out that the property is available on ?Uvalde Road, presently owned by the Mariner Brothers, which includes & 25 x 55 swimming pool, tennis court, and a ten room house. The Director previewer? a report prepared on the cost of property rental, repair and maintenance, and supervision expenses. This total exceeded $20,000 and did not include insurance costs to the City, which would depend on a number of items. Tabled Following further discussion, Chairman Gabriel suggested this item be tabled to the next meeting, thereby enabling the Omiuiesion to investigate 1, the property and proposal prior to making a decision. Minutes of the Parks and Recreation Ct mission - April 11, 1972 Page 3 PARKS W RECREATJ(.N, rDN'1`iMy HFFora 7. The Director commented that the Coi.ldren's Theatre Production of Monthly "Alice in Wonderland" will be presenter) on May 13 and 14 and that � Report the Teen lbeatre Production of "The Princess and Mr. Parker" will be held on May 20 and 21. Both productions will be at Monta Vista i High School. Mr. Butler reported to the Commission that at the request of Mr. ' Sam Bruni, Principal of Collins Jr. High School, the Collins Teen Club has been cancelled forr the remainder of the school tern. It was agreed by both the school authorities and departxmnt officials, the students had abused the privileges of having a teen program. t The Commissioners were informed the simmer drop-in center would be continued and that the program would once again begin in the fall. CID BUSINESS 8. Progress Report on Horse Ranch Acquisition The Director reported the City Manage: and Director of Public Works Ilse Ranch had appeared before the Santa Clara County Flood Control District today and were informed a tea-week delay in action was requested by the District Board so additional. Flood Control District staff information could be made available concerning the District's share' of money in this project. 9. Linda Vista - fence Fence at Linda Vista The Director stated both the City Manager and the Director of PLfblic Works are in contact with Kaiser manager, Mr. Ralph Hoffm-.n, concern- ing a fence. The Director stated numerous new phone calls are being received concerning the motor bikes and it is hoped 9mrathing will be reported at the next meeting. 10. Linda Vista - Play Equipment Play Equipment at iv'. Co: .eman stated his play equipment design consisted of economic Ida Vista materials such as railroad ties, PG&E poles, etc., which should cut the cost of construction. He explained how the cost of his services was eased by the assistance given by Miss Jean McCoy of the Public Works Department who has taken his ideas and finalized the drawings. The Director submitted sample designs for the pre-school and elementary age play equipment as prepared by a excial play equipment distributor. He stated a scale model play equipment requested from another ccaimercial firm was not received by this meeting. It was agreed by the Commission that Mr. Coleman's idea of log play equipment and design was much better for this park than the modern play eq�iipnent and that Mr. Coleman should proceed in design of the other two play equipment areas. 6 Page 4 Minutes of the Parks & 1--ecreaticn Cmmission - April 11, 1972 j OLD BUSINESS (continued) 11. Open Space Element Open Space { Mr. Adde Laurin referred to three maps prepared by the planning staff Element i to show future deficiencies in neighborhood and comimity park land i A1r. Laurin explained the standards for minimal, average and cptiateal city owned land as established by the Santa Clara County Planning Policy Convi ttee,for each type. He stated the areas indicated on the map were not intended to represent areas for purchase. These just indicated the amoant of acreage needed in city planning pones. i j Mr. Laurin stated each city must establish their own standards as it affects our future living. He stated cities are in a bind with regard to available funds. I ` Mr. Vogelbaum explained a map indicating Cupertino's "Sphere of Influence" in the foothills outlining the Kaiser property, church j property, Upper and Lower Stevens Creek Dam Parks and haw the City's "Sphere of Influence" reaches to the Santa Cruz County Border. He explained the City shoulC, be establishing policy on future use of certain areas of this land and particularly before develcgnent, policies j should be established in regard to the Stevens Creek Park Chain from Stevens Creek School to the Lower Stevens Creek Dam. Should this be ® purchased by City, zoned for flood plain usage or allow private developers to purchase. Chairman Gibriel asked Mr. Laurin what the Commission could do in assisting this open space element and the direction the City should take. N,r. Laurin stated future decisions needed to be made as to { adopted standards to be assumed by the City. He also said decisions will have to be made soon in annexing the Montebello Ridge area and 1 a development policy on the hillside area will have to be tied in with this. Mr. Laurin indicated if the City is dedicated to a physical plan they must realize the consequences of what it will cost. Chairman Gab-iel thanked Mr. Laurin and Mr. Vogelbaum for their attendance and ' input into this open space element and offered the Commission's assistance in future work. 12. Ordinance 531 - re: Park Rules and Regulations 1 Ordinance The Director reported to the Commission that Ordinance 531 Park Rules -531 anG Regulations has been cent to the City Council for its approval. A change in the "amplified sound" definition has been prepared and the ordinance will again be on the agenda at the next City Council meeting. Commissioner Bybokas commented on Supreme Court decisions pertaining to areas of this ordinance. She questioned if this ordinance would stand up in court, and. referred to a study she is making with the San Jose Parks and Recreation Department. The Director asked to have a cone of these Supreme Court decisions and will present to the City Attorney for his review, prior to the Council meeting. Minutes of the Parks and Recreation Commission - April 11, 1972 Page 5 NTZa BUSLNESS a, 13. Temporary ball diamond at Manta Vista Parksite Director Butler reported to the Coaraussion that a temporary ball Ball diamond is being made at Manta Vista parksite. He asked the Diamond Commission to send a 1^tter of appreciation to Mr. David Voss,for free use of his equipment in grading the softball diamond, and other usage at Somerset Square Park above and beyond the contracted work at this park. Commissioner Thibodeau :roved and Cw missioner Gabriel seconded the motion to send a letter of appreciation to Mr. David Voss. Abti.on carried 4-0. 14. Nominations for Parks and Recreation Commission Chairman and Vice Chairman Election Corissioner Thibodeau was elected Chairman and Commissioner Bybokas was elected Vice Chairman. BUSINE;SS INITIATE BY C MMISSICN 15. Commissioner T:;ibodeau explained the entrance to Memorial Park from- Entrance bo the Ditz-Crain Somerset Square sub-division had been blocked -by the Memorial Avery Construction Company in their current construction. In Park fran checking with the Planning Director and Mr. Avery this has been sub-division verbally corrected, ixowever he feels something in writing should be received Zssuri.ng that Avery Construction will not block this entrance in the future. Con-mi.ssioner Thibodeau moved and Commissioner McQuiilen seconded the motion that a letter from bSr. Sisk be sent to Mr. & Mrs. Sam Deleane, thanking them for bringing this-to our attention. Motion carried 4-0. 16. Commissioner Gabriel co*mmentxi that the City Council has requested a priority list and park development proposals for a bond issue. Bond Issue Another meeting should be held to review this material. He also Proposals noted it was budget time for the department and that this ahould be reviewed with the Director. General consensus of the Commissioner was that Tuesday, April 18 would be good for all to attend. ADJOURItii WI 17. At 10:25 p.m. the meeting was adjourned to April 18, 1972 at 7:00 pm in the City Hall Library Conference Room for purposes of discussing the 1972-73 department budget and the fall bond issue park develop- ment priority list. I 9 CITY OF CUY)CRTINO, State of California 10300 Torre Avenue, Cup cr.tino Telephone: 252-4505 1.1M UTES OF' TIDE REGULAR MEETING OF T1HE PARKS & RECREN-rION CO: ]ISS10N Iir:,D NVW 9, .1972 IN TP- COUNCIL CHR4BERS CITY IVUL, CUTERt'INO, CALIFOPNIA C.1lI..L TO ORDER chairman Thibodeau called the meeting to order at 7:10 p.m. ROLL CALL Comni.ssioners Present: Gabriel, McQuillen, Bybokas (7:20 p.m.) , TAbodeau Roil Commissioners Absent: Schweitzerhof Staff Present: Merle O. Butler, Director of Parks & Recreation Robert W. Quinlan, City Manager Deane Hagel, Acting Secretary MMT-F'ES OF THE PFEVIOUS �E',rTl,\JG Minutes 1. It was ,-roved and seconded that the minutes of the April 11, 1972 Regular Meeting be approved. The estunated development cast of $20,000 an acre as stated in the 1-2inutes of the Adjourned Meeting of April 18, 7as corrected to read $30,000 caln acre. It tiaas rooved and seconded that the minutes or the Adjourned lkle-Gting be approved as corrected. Motions carried. INTRODUCTIONS 2. Several guests present at the meeting were introduced, including: NIr_ & Mrs. Jo}ui Nolan, 10401 Lock-,,�7Da3 Drive, Cupertino Mr. & PIrs. Hcx%,ard Wright, 10220 Dubon Avenue, Cupertino Mrs. Patti Brisco, 227180 Plcrc�des Dr__ve, Cupertino Mr. Robert Gonzalez, 10461 1-okes Avenue, Cupertino Mr. Dave Ellis, Cupertino Kiwanis Club Or. Jerry Fitzgerald, C1ipertino Kiwanis Club Teens from Ibrta Vista Area: Bobby Ranney Mike Sisson Jack Brisco Kevin Wright Mark Wright 2a. Mr. Jerry Fitzgerald, Kiwanis Club Pr.�sident Kiwanis Club The Director introduced Mr. Fitzgerald to the Conmissioners. Donation Mr. Fitzgexald explained to the Commissioners that the Kiwanis Club would .like to donate $500.00 or iror� for the purpose of helping pu-rchase play equi.pnent for Somar.-set Square Park. age 2 Minutes of tic`'. Parks & Ilecrc Ztion Commission - Mal, 9, 1.972 s iu,anis The Director stated that $1.000 is propx)-od in the .1972-73 budget for l.ub play oc-p.iilAnent, .i.ch was to ewer the pre-scho,l play area. The nation architect has indicated, $3500.00 be needed to complete both play (cant.) areas and that a by the Ki=v a.n is C:.i'D vx)uld be welco«tix . He indicated tv:,o p3 eces of c:Tuiprry,-:nt wni ch could Le purchased within their proposed dons :ion. The Director also stated the Kiwanis Club's name could be placed on the equiExnent. Commissioner Mc4T_,i.11.elh moved and Commissioner Gabriel seconded the motion that the a,perti.no Parks and 3P—creation C(7x-,mission accept the Kiwan7_s Club gift and extend their th:arks for its help in donating play cquiFnent to the City for Sozyaxset Square Park. Motion carried 4-0. Een Center + 2b. MIrti. Patti Brisco, Teen Center (+� Mrs. Brisco ref-orted to the Commissioners that the teens in the Monta Vista area definitely nc:ed a teen canter. Lrsrs. Brisco stated that ` the teens need a seL_,arate, full-time program and that they need a place where ecl,:Iipn>unt and chairs do not have to be reari:anged ary-f! put back everyt_ime they are used. The Col- :issi.oners discussed Uie opera.tir•g costs e:-,hich would be needed an cst.i2?atc 1 $7.0,000 not i.ncludink- j insuren�~e, Chairmai, Thi'x-,deau explained that. aftC- look_in'f over the pro z r ty the T)ool, for Gne thing �-.--ulle have to have a filtar systF.,m installed if tl,e 1:,00l was used for the public. Also, a beating system. G%nuld Probably have to be installed. Cam,nissioner Dyi.x)kas comniante,:l on the cost to operate a teen center at the pro-.)osal lcxation and tha L it t;°a.s undesirable to invest ;,-oney into a center unkna-zn to tho City how long it. could be leased. She also cojiv,it ntod on the Szm Jose :'arks aIid Recreation Der tarbrcnt's junior teen pro<p_arn L roscntly in oporation at _'ennecly Jr. 'jig , School. Corm,issi_one.r Czabriel stated that the Perks and Recreation Depti,rtnrant has an cver ex hand:ng sunn,Fx teen program, both at Cut?--rtino high School and Mk)nta Vista High School.. These tt,'O locat-:ions are ideal for a teen center bocause they are centrally lccat-ed and service the greatest nuid)er of teens as com-parec1 to the proposed location. He also pointed out if the propos K.l location v.ere accepted, it wcynld reuuire all budgotc.\d teen iw)ney and other progravns might possibly have to be eliin ina ted. Commissioner 111hibodeau stated that the three and one half acres, pool. and tJie house for the proposed teen center would b, hard to supervise, this being the greatest problem. The Co�ilmissioners explained they realized the need for a teen citnter in that urea c,ihd proposed to have a trial. teen center at Mona Vista L;len�-ntary : c•ho ol. 21-ie Director statcX1 a sepav�ate room could be reque:cted from the elementary school, district and planned in the Deyurl,,:«nt's sturun--r program. s Minutes of the Par}:s & TZccreation Con fission - May 9, 1972 Page 3 Mrs. Brisco asked some of the teens from the Dbnta Vista area to explain Teen Cente r er what they wanted in a teexi center. The teens said they wanted such things (continued) as crafts, ping gong, pool table, etc. Coantissioner Gabriel movers and Connissioner W*uillen seconded a motion Notion recommending the Alcalde pxoperty as unsuitable for a teen. center at this timee due to the cast per participant and location from the rest of the { city. C Notion carried 4•-0. Commissioner Bybokas moved and Commissioner Mc-Quillen seconded a motion Motion reco=ending an alternate plan and asked the Director to check with the Cupertino Union Ela-mentar_v School District on tt-ie possibility of securing j a separate room at Dionta Vista Elementary School for a summer_ teen program. Notion carried 4-0. � The Director indicated there .is a pool table at the Union Church, E.re- sently used by the Senior Citizens, which �,ras donated by the Jaycees for teen usage. This could be ry)vcr for the sunmar mon -1-is to D3onta Vista Elementay- School. Also, a ping pong table, other games, softball and other sports and crafts could ),a incorporated. Lf it is approved, it would start July 3 or the same time all summer playground programs begin. CODELTNICATIO�dS Com nuns- cations 3. Thomas Fox, Probation Officer for :::rota Clara County Director Butler explainers the letter was for general information purFoses. Mr. Fox thanker the Department for cooperating with the Juvinile Probation in chaperoning the irk study program for three boys involver in the boPI)ing. A judge sentenced the lays to 40 hours of labor at Linda Vista. The Director also stated the_ parents have reWbwrsed thF3 City for tie bombing damage. PARKS & RECREATION NiOti�`I'f y RFY,,uZT D�,cnthly Report 4. Director Butler informed the Connissioners of the Children's Teen Theatre productions this month and of the Ballet performance to be held Nlay 20 and 21 at Lynbrook High School. Corunissioners should notify t1'ie Department concerning tickets for Jie Theatre productions. `be Ballet P.erformince is free of charge. Corini.ssioner Gabriel asked the Director how those., events wore publicized. The Director stated newspaix-i releases in the loxal Dupers area being printed and posters and flyers are given to the local elemuitary schools. Chairman Thi.badeau explained that acuiouncing coming events of the Parks and Recreation Department in tiie proposed City monthly newsletter would also help in pul.Aicizing various activities. It was suggested :From the audience that publicity could also be placed in the Cupertino Library. i ! o Page 4 Minutes of the Parks and Recreation Conanission - May 9, 1972 01D BUSINESS • Horse 5. Horse Panch Property Ranch 'The Direcb-)r explained the Santa Clara County Flood Control District has approved the $130,000 for pariamt to the City of Cupertino for a flood plain easement of approxLnIat-ely 5.13 acres and a dcdication of 2.35 acres for the Channel. q'he HUD Office has indicated the City's application is in order and that only thing to be forwarded to their office is the easement agreement betveen the City and Flood Control District. He stated money could be available July 1. !Do decisions have been iiiade or. when the City asstr--es the property or when the present owner will be relocated. It has been indicated to t`,e HUD Office, however, that the City wilt >vecl�n interviews .for an architect after_ July 1 and final approval has been received. The $25,000 development rTu.st be cuirpleted one year :after purchasing the property. Fence at 6. Linda Vista Fence Linda Vista Director Butler explained that a chaff i-link fence his been authorized by Kaiser rlanag_;er, i-`;r. B<alph H=,ffman. The City is or-le-ring the fence j -rid it will be installed as scon as possible. The $800 bid for the ergs ln�ts been sL n?ittEd and will be paid by Kaiser Pcrmenente C�:nipar y upon installation. i Play Ecru.p_ 7. Lilxla Vista P1av many. at I Leda The Director: st:at`-d tint no new proyress has t-_ikel place. He explained Vista t_h t plF V ( yL L !t:_<<` 1:11•tst b? l urchase-,j be.Lore the ciyd oC this f i.sc l year, as woney tins been ;1llc-cated for the play cqui %no t :i n tills bud C t. Con-miss_omx Gabriel st'n': l that timid 1-s of the essr?nce o',,d thaL Some ! alocisicm 5(iC;ulcl be so t1h1at-- LnstallaLion cA uie pt,3 C 11;':(K.'.n"i could I he corlpieted U'_fore rj,,e (find oT_ tl e sunm-er. i a �Jt'.On C_o..,mi .ss ..oner Gabriel movt'C.t. aiid ConIl Lissione C'QL1.1.1_�, iS S : C?ndE t tide rakioIl Perks and 1 . ;t'lnt t0 } !? i Ord'rC�;, theL1ar.,:ctar l.: C"j.7.Ci�-i;i� iL Lxt f;rx,,r:ot-iiJDDJ,?GAG:Lth the -:irchitccLural I plcui for Linda ?.':I.s'Ud CIcir'K. 1 Motion carried 4-0. Soon,rset j 8. Somerset Sgpare Par'-, Square Park Director_ Butler c pl7 iinc..i t1vit the sprink.lr r. sv sL,._,N i,as been a_nsUi1,1ed at Somerset SqI are- Pack. The planting ot: scc.l :is Lt,:� next phase of develop- ment. II 1 I f 9 Minutes of the Parks & Recreation Cozrnission - I-^gay 9, 1972 Page 5 OLD BUSIN SS (continued) 9. Ordinance 531 Ordinance 531 Director Butler explahied that the City Attorney reviewed the ordinance as to the Supr(5iie Court decisions and the City Ordinance No. 531 has been accepted as written. He also stated that the ordinance will go into effect 30 days after the May 1 Council meeting. 10. Review of proposed Capital Lm rovar-ents PYogr&m and Bond Issue Capital Improve- The Director explained the staff has reronrended against a September park. Ments & and recreation hOTA issue, primarily because of tie shortness in prepara- j Bond tion time. He state that money has been proposed for the 1972-73 budget I Issue to hire architects to drag diagramatic plans -or development of all parks involved in the bond issue so that a here accurate cost figure can be available for a bond issue proposal. The staff indicated this was a better approach to present to the public rather &;an estimated develoim-ent cost.;. The Director also indicated information on tie ioariani Mall or j Vallco Shopping Ceazter may be available in the riaxt year, which would help in retiring ponds through sales tax rather than a property ta,,: increase, and assist in the bond passage. ® The Director stater.] a Capital Lmpro,,carents Program will be s i!:,mitted to the City Council for a five year por icaa and iiuny of these park develop in nt projects will be includecl on it as recce iniended by the Parks and i?ecreati.on Comrdssion. { j NIEN BUSINESS j 11. Park Ilan Endorsement � Park Plan Endorse- Con7lnissioner. Gabriel questioned the i�pril 17 City Council miliutes conca n- i ment ing a perk plan endorsement: in the Swi Jose area and aF-ked why this was not referred to the Co:mlission prior to tie City Council. The Director stated tie only letter he cc.ald recall had reference to the June County Charter ATiendment for Cotlinty Regional Park program. IIe was not sure, but felt that the County was seeking endorse»nts from all cities for publicity puro;7es and a time factor �-.as involved. He c-.'ould j clieck on this letter and forty u:d to the Ca nissi.oners. Cori-dssionc r Gabriel stated lie �-.ould like a copy of the letter. i 12. Bike Trails Bike Trails Conmissioner Gabriel comucntca that the Bicycle '.,-ails aro expanding in many neiyhborinq cities and that Cupertino should start plann.ulg more routes. The demonstration route has done very well Mr. Gabriel stated, and that a survev sha-.at that 300 bicycles were counte-d during a one day period along titre demonstration route. !! _ 1 I i i 1 Page 6 Minutes of the Parks & Recreation Cc:aTmission - May 9, 1912 e 1\0' BUSINESS (continued) Bike 12. Bi}:e Trails (continual) 'Trails Commissioner Cobriel indicated only one possible problem--arrcws should be painted directing traffic aroand the routes U-Id he felt this was being taken care of. it V,k:as mentioned by a marber of tho audience the storm drain grates are dangerous for the ten sped narrow bite tire. His daughter had caught a wheel in the grate and could have had a seriruas accident. The Coclxrlission asked the Director to refer tnis to the Pi>_blic Works L`e-part- m�-,nt for possible correction. i Children i 13. Ordinance on children playing in the street Playing iaz the streets f DirFw.tor Buttc-a: cc.-nented on Commissioner Schweitzerhof's recv.Aest for a city ordinance prohibiting children from playing in the, streets. The Director_ read froll meims by the City .,"-lager and the Code L nforc,emnt Officer after checking %:ith tine City of San Jose on a similar ordinance. j 31e indicated the City ,!anagar would like to knc-., if t':1c master should l o pursued further. 'nio new park Contimissionors elplai-ncxd that this 41:,:i a at,7.bjcct for the Police Rose vo and not for the- Parks acA F., creatic-n Cca.�n ,sion. --bt_Lon C cl.' r,. s-� i.cmor t',,Jl-o;aS i?l^Vi Ci c-mdi Comarti ;s!.oner C 1;.r1E'1 sa-Condcd the r tion t:Lat -the CQsi"Ll ssi(:?n shv;_tld UrL`,p thie ,:;u je-,L. I I i,btion carried r1-0. i Lake at 14. Cl i_i rrcOn Thi;xx',u-au asr:cVl th<? ni:sector why the lake at V:1Sta Park Linda V1_t A i L•.•_1's sr) _-c""'. Ili--, I)J Lf._:C _ l.! '?_iaJ.,:iiC t_l,dU- CI I-C�7uU ,c : the lc!,;" c'::Li.112 of :Cc.,lJn i,x11:J hi1-:i('1" t:114 _c... . i•. :, not __:1_.1.1C_`,'=ii h'14::h (','<iI:e1:. .li. i IS US I r) 1tS C :obi v;att r mwl the J s }er,'. 1C ';` Lo root:C:C C.<"' Cost for i U: ( cD.V. L1" ._ LkiC( arl( Clean li" -t 1 , s 1 LC IiS.LIA �_i).} f'-ho raivA ' >:-son, it is not l n!-iwrl C;"n be dofq• i1Gid. I Play F_ciuip- 15. A.r. Rolbort in t i '--b -orset at `uCr_t_,ue i}z1rk i -l?.-1, as');1-I t(1.:?t td-10.ir D-i.rector e `et ar i Cl7_.`_cuS`. U)k, L' pe- of 0,1V E Ll].l"sl? :tt wn.ch will be 1 )f C C '::1 for the -S. i _� �� " .k- � _i ._t •.n t'� i .� �allc�re ar}: a�:. 1.t, L_ a:IL".tlLi. �? lam. �i_,: 1).ii Cf:U-r c c:.t:�:l �i i1,, .t.'r t..1t.. C, LC. of tia'1J 1"liXt: 11t�ll1(oCw'71^t"ti Il',C.'.Ct'-Lf1C) Cl{� )tZi1S 'tC) oitly-.Z- ati_enj ol: a C 3'uCIL'ttee of 11C'_ 110mcowncrs should ;r.cc-t v.-it:.h h:i.1 vni,ot: L(:) ti?.i.cs ilcet9_11Y'. Gate at 16. Kc� & airs. Wrlcilit who 1iv(-� nc n INX-xib. V>_' to nt--ary tcilo7l arcs asRod i•.�)nt.a Vista ` tlla Dirc:ctur 11_ the g al:u }•`,oLw `( :1 �ir'.C1 i r 1";:t 1 2:0 r tv could bi.'.' I `.'.chool I iltl.t(:;Cr'kcd so the Ch.a iCIY 11 :.?tl 1 l i1C t: l):tv,.' i;) u L t3+!i )Jt the The I1ircct:or sLate;;, .it: 1 thIt hl-! contact Uio di:;trier aL.,out_ this �C�Dial1.3S.LQIICL' (x1C)L'_�C1_ t'C�C 11 ltx.l a` IN mi. i 1ri,'11t. 1..iv111aJ Ll %iJ t)1is ('Tatf_: t (.;;;e 1'CX;O11. C11Y OF CUI'I ZT1140, State of California i 10300 Torre ?.venue, Cupertino Telephone: 252-4505 MINT(= OF ADJOUR\7F.D REGMAP METING OF 711E PARKS & I1ECRL-YPI'ION CO1,MISSION' HL.ID APRIL 1.8, 1972 All' 'I11L' PARKS & WXCREATION DEPT. OFFICES, 21121 STt:VE1,4S CRJ.,LK BOULE-VAJR:D, CUPERTINO, C-ALIF'ORVIA CALL TO ORDER The meeting was called to order at 7:00 p.m. at City Hall in the Library Conference Room and moved to the Parks and Recreation Department Offices, Call to because of another meeting being held in the conference ivcin. Adjourn to Order Parks and Recreation Offices. The meeting was called to order at 7:25 p.m. at the Parks and Recreation Office, by Vice Chairman, Jim YeQail.len, for the purpose of continuing discussion of the Department's 1972-73 budget requests and the fall bond issue park development priority list. ROLL CALL Commissioners Present: McQuillen, Bybokas, Schweitzerhof, 11iibodeau Roll Gabriel (8:45 p.m.) ® Staff Present: Merle O. Butler, Director MPARTIMENT BLTD= 1. Vice Cliairnan McQuil.len asked the Director to review the Department's budget requests for the 1972-73 fiscal year. The Director reviewed the temporary part-time personnel requests 1 1972-73 indicatj ng new requests ivore added in youth progranodng for summer i Budget playground leaders at Somerset Square Park_ •and the Y.M.C.A. , and for y Requests the exceptional teen program, adult family nights and a basketball league during the summer. New fall requests were .for weekend and � vacation supervision of a teen g�mmasitun drop-in program at Cupertino and Manta Vista High Schools and the except' rial teen program (retarded youth) .it Wilson Park on Friday evenings. The addition of two leaders for a playground program at the Y.14.C.A. and returning the playground operation to six days a week in place of four. Also supervision has been requested for. the Morse Ranch area beginning in September and for a Graduate Assistant Program through San Jose State College. This Graduate Assistant Progr;- n has proven very successful in neighboring cities and allays a department to have a college recreation major graduate who is completing his masters. The 20-hour week, which the Graduate Assistant would work, would either be in the teen-age activities or the playground area, allowing other responsi- bilities to be shifted between the full-time staff. This type program by the City for an appro::imzte cost of $3,200 compared to a full time salary of over $10,000. An increase in the Fall, Winter, and Spring hours for. Senior Citizen Program supervision has also been indicated. i Page 2 Minutes of the Parks and Recreation Comm ssion P 1972-73 The Services and Supplies requests were revie!..re_Yl arA explained and the Budget Director indicated $530 was included for t.,o C xiiniissioners to attend Requests the Annual California Parks and Recreation Society Conference in 1973. The Director reviewed a $100,000 request for Paxk Develoament Capital Improvements which would include $50,000 for a lighted softball field, $40,000 for four lighted tennis courts and $10,000 for rest-rooms for Memorial Park. The Director stated he has reviewed this with the City Manager and at the present time it is unsure %•.,hat the City could be able to finance under the Park Develojr:,ent prograz,, for 1972-73, however the initial request should be submitted for review. Director Butler also reviewed his discussions with Mr. Yarborough concerning { i .proveme_nts at Somerset Square and Linda Vista Parks, It was moved by Com. nissi.one.r Sclw eitzerhof and seconded by Coi mlissioner Bybokas to approve the budget re-4. ests as subrau.tted by the Director I (4-0, Gabriel absent) . Bond 2. Vice Chairman McQuille�n began the discussion on the bond issue by stating Issue f he had spoken with the City Manager regarding the proposed borA issue. He indicated other it -,:s uould be included on the issue besides parks and that if the issue is to be presented to the voters for a September elect-ion, notification must be made to the City Cotu-cil_ at the 11iy 15 Council meeting. Vice Chainran NctnAllcn stated reighborhoa:; coffees or meetings are some- times more valuable than service_ ci?Ib luncheons, although both aplproaches should be used, and all Coim-dsslona-rs should be for speaking { engci ;enclits. 'Tno Diro;--Loz'- indica''--ed. his de:j.res for a citlzons cormittee to assist in final tx_,nd proF-csal so 'Ghat. ]_n c Cldition to the Parks and Recreatl_c z LOii�J SS 1Un, City Count it, atnd City staff, others in the community will feel a part- of the e.iection and assist in its passage. CowAssioner ByUokas staeefl a citizens ccini'dL-.tee will 1,ave to bo foi-7ried in order to r-:is(D funds, for the l)Ond caii-uaign. City fluids cannot be used for ,1_Ich a carapai.gn. lcbea:t Gc)nzales, 16_i_ �to.�'1() k- �_s 7��v�_r?u�::, Cu�x�r�Jno, acJc�ics.� ci t c�n�Ia ehe Cission stating that many o't: l_41 , Goals C c i�1.ttteC It ors vloulcl sslst as this is one of the tools for 1, Le i,:,ntirxj +_h,2ir rc ti}r. r. H'_� a?s(_) indicated home- mu ners association grou!_.s v.uuld I e Another .-a.0 abie source and that the Somerset Sc.11-la re Ilom o4,ners �:vuld bQ glad to assist. Chairman Gabriel. entLered tho rneetincq at 8:.:15 p.m. Vice Cha:i.ni-an NkJQ'a i ll en askf�d Dircctor for a cast brca1,do%,,Ti on the proposed costs. I iu indicated .it L•.A.>uld be cl.i L f i.cul t to rcduce the $3.2 million initial l:'ElhtC'r31: offi"_r, them (21'iiAtnaLt: those coo ;t (.19ures proj.,osed in the $100,000 iScmol:ial. lark Oc-,,e_l.opment Lull c;�.,t for tliis fiscal year if. they Caro ap prop o.t. t t PARKS & RECREATION 4 of 11 COMMISSION - MINUTES ( 1971 - L978 ) d if Minutes of the Parks and Recreation Commission - April 18, 1972 Page 3 The Director explained the Stevens Creek and Horse Ranch figures and Bond stated he would prepare a cost breakdown for the May 9 Commission Issue meeting. He indicated a fugure of $20,000 per acre for development without any major facility or significant structure. Tennis courts ar-, presently in demand throughout the City and they are estimated at approximately $16,000 a pair unlighted. Approximately $6,000 a pair should be added for lighting tennis courts. He stated the City of Santa Clara is currently completing three lighted multi-purpose courts in one of their neighborhood parks to be used for basketball, volleyball, active games,etc. , and these are expected to run $15- 17,000. Commissioner Thibodeau asked how outdoor lights are controlled The Director stated most are either push button controlled or coin operated for 1/2 hour intervals. Commissioenr Bybokas stated San Jose had put key controlled locks on softball fields and now keys are all over town and not accounted for. The other two systems are the best. 1, Lighted multi-purpose courts and tennis courts could be the answer to vandalism in the parks. It provides an area for the youth to play in evenings, as they will be in parks anyway. C',oriidssioner Schweitzerhof commented on a citizens comment to him about getting youth out of the streets and into the parks. He stated San Jose has an ordinance prohibiting play in streets other than possibly caul-de-sacs and the City of Cupertino should consider a i sinLilar ordinance before someone gets seriously hurt. He asked the Director to contact the City Manager on this. He suggested more use of the parks by these youth if they are not allaNled to play in the streets. t Mr. Gonzales asked the time schedule and action on the bond issue. 1) Commissioner Thibodeau stated that we could not provide c:efinite information at this cii>ne because the new Councilmen must be appraised of the situation. He stated the former Council were all for the f proposed bond issue ovcc an eight year period, and felt because the I) newly elected Councilmen all pushed park development in their cam- paigns that they too wuuld be for a bond issue in September. i The Director stated again that the May 9 Commission meeting may be I devoted fully to this bond proposal since the notification to the f Council must be pr�parod for the May 15 Council meeting. He stated the Director of Administrative Services will by that time have a i financial picture for the City covering the interi.uin period of the E bond issue and other information will be available. The meeting was adjourned at 9:10 p.m. E 4 CITY OF CUPE.'2'I 1,0, Stzite of California 10300 Torre Avenue, CLpertj_no Telephone: 252-4505 tAILN IuJ UI Llli: RLGU �NZI r•7LIrII*:J OF 11IL. PI-RE:S F "i'•GR?.71'rI :X)`aLfssIa\I I,`E-LD JUNE 6, 1972 _i4 111I;:; L lsty Ry CU TERIENCE TWIM, CITY HIJIL, CtTCEJRTINQ, C7 ,II't�iNilA I CALL TO ORDER Chairman `1'hibodeau called the meeting to order at 7:15 p.m. ROLL CALL Ccumissioners Present: Bybokas, 14cQuillen, Thibodeau, Schweitzerhof (7:25) , Roll Gabriel (7:30) Coneni.ssioners Absent: done Staff Present: Merle O. B,atler, Director of Parks & Recreation Donna J. Belke, Secretary MINUTES OF TFIE PREVIOUS = NG Minutes 1. The minutes of the regular meeting o% May 9, 1972 were approved as l written. i t Curran'ca- t. Cupertinc union Elementary School District, re: Cancelling contract ti.ons Director Butler_ explained that the contract c�--ncc:llat=c),1 will not affect the sanmer playground program, however, the school-playg-rounds will not Cancellation_ have an after-school rE-x-_re.,:ntion program during the- fall, tenter and of cantracv spring, unless the contract is reinstated. There are seven schools involved and a lose of $15,000. The Director's reI:11T to 141. Igle'nart-I Assistant Superintendent of Business,, was givr_r to the Comartissioners for their information. I i Other cities--San Jose, Los Gatos-Saratoga, Los A?_tos, and Suring-vale-- }}� , were also ins olved in the cutback and most are discuatinuing playground operations as of July 1. 3. Somerset Square Iicmeotaners, re: Playground Equipment The Director stated that the Fiarleotners Assoc,i_ation chose the alternate plan, mentioned in the letter, their main conc^x-n being the horse oeings .and their desire for the park to h ve a wave sl.idc_• and bucket wings for small children. 4. Mrs. Arlene Boyd, re: Ballet Recital � 5. Mrs. Francene Stsnnigan, re: Ballet R^cital i r 6. Mrs. Arlene Boyd, r,--: Tervii.s Courts a i Page 2 Minutes of the Parks & Recreation Commission - June h, 1972 7. Deane & Deane Inc. re: Rejection of the, 1G.9 acre dedication 3 MON-'MLY REPO K1 Monthly 8. It was pointed out by' tie Director rrat the ballet students performed Report for 700 people and the two drama productions--"Alice in Wonderland" and Princess and Mr. Parker" � an audience of 600, with "Alice" having the larger audience. _ this may have been due to the scheduling of the two so clo- ither--in the future this will be avoided. The Second Annual De Anza Days was a su(,: ,;s again this year. The specialist instructors (30 out of 50; ?,-�, -, d at the hooths and took advantage of the tremendous publicity opi IcLuiity for their classes. The summer program was given to the Ca^miss.ioners. r';he Director informed the Commissioners that the CcmTunity School program at Cupertino High School has been enlarged . There are a total of 229 classeE in 50 different progran,,s planned for this sunriler. OLD BUSINESS Depar'7^dant 9. Review of revised 1972.-73 Department Budget Budget The budget has been approved by the City 'Manager and ncw, of course, -must be reviewed t17 the City Council. No cutbacks ::,ere made, with the exception of the $15,000 as a result of the Elementary Scl=l District contract cancellation. i Capital Discussion followed relative to the Capital. Improvements Budget. This !Tzipro;re- bu iget includes $235,M for parks, including $130,000, Horse Ranch iftents obligation; $65,000, b;exorial Park; $15,000, architect fees for bond issue schertaLlc dre-,l ngs; and funds fo.;^ .r.Gm�rset Squad?, Portal, Linda i Vista, etc. A copy of this will be mailed to the Co-niissioners. 1 Director Butler stated that in chc�c king irrlo the lighting of the tennis courts and/or ball diasronds at r',k)nta Vista i-ligh School, Cupertino High School and Le Aiiza College, it c•,,as found that tlLe courts fray have to be cut into at the high schools, cu,d that Chuck Cram,:stun, Athletic Director at De Anza, Melt that instead of ligl;--ing the courts at De. Anza he orould rasher_ see the city build additional courts. Chairman j Thibcdeau stated that he visited a awim and Racciuet Club and that lights were rat in thr� n�i.ddle of Unit- courts and perhaps this same type of Light could be used at the i:i jh school.s instead of cutting into the Icourts. Comissione.r Cabrie_l- q1-,est?..onC;1 �,:l,ot—.er tl.,t. `�u5,000 for Memorial bark sho,,.Od be pinpDintc�l frr: <� s :c-i.L zc- pro j -,.ct. II:' _L�.Lt it rti.ght be Utter to have a !a-ore- flcaib.l.c� ,tll 1 c. tom,, 1 u 1r_c1 along cvitil i-c plan for the use of the funds. It was cj.NnCFally a,,p.-cod, hav,aver, LMIC l.rojects ffust be sf:xcif c" in, a, Capital tilll`��Jl%{'m .Iif :� I>udgof--, In contrast to the C?ix,-rat.ing z�oir'it-ed out that there i!; a hrnv��n dell-ond ,l1_ di-an-fonds and Oiat I:unds have a lx t.t' r c1zal;cc cif lac ir,(3 .Il.t;r()ucxi it floc arc' ?�-ice it_.i.( plans an;l the can lacy �A (Avn. 9 minutes of the Parks & Recreation Corin-i.ssion - June 6, 1972 3 Page 3 16 Department Budget (continued) i The atanis:si_on felt that-. & six-,ial meting should be called before :July 1. i if there are any changes in the proposed budget.. E i 10. Progress Fqi-ort on Somerset Square Park j Somerset , Square Park A copy of the City Council Resolution r3277, accepting a quitclaim deed of 0.17 acres, locate-1 at the end of Stokes Avenue, adjacent to Route 280 from the County, was given to the Ccmdssion. A development time sch&ule prepared by the Public t)brks staff was presented for the Conmission's Information. 11. Progress Report on Horse Ranch Acquisition jHorse 1 Ranch The Director informed the Commission that Mr. Lance has received a letter from Congres--,na-n Gubser stating that the HUD application was approved and the City will be notified in two to three weeks. The City has not been officially notified in this manner. 12. Fence at Linda Vista Park and Playground Equipment ! Fence at , Linda Vista The Director described the location of Permanente fence and stated a ® 30 foot section was reroved by vandals less than 12 tours after installa- tion. T se.-tion was replaced by City e:nplo,,ees at ne expense to Kaiser. Twenty-four hundred dollars ctiorth of equipment has been ordered for the Playground Park includixig a ways slice, flying gym, arch swing, rocking annals, Etlaipment and a merry-go-round. The Director proposed a Urater fall to be built from the highest BBQ area Waterfall to lower lake. He stated that the existing pinp was capable Of recir- Proposal culating the water and that a txtio inch pipe presently goes partially up the hillside. The waterfall idea could add identity and beauty to the park. NEW BUSINESS 13. PAL Program PAL i Program Conmissioner. Schwei.tzerhof gave a brief history of the PAL Program, explaining that the prograin is for boys and girls 7-21, and is designed to parallel the Parks and Recreation prograu. It is open to all children, but is specifically intended for children who have problems-- with the law, emotional problems and children, refe�rei to the program by officers, churches, the courts, and Parks & Rocreation-Depart~ncaits. The program in San Jose is abOUt 4 1/2 years old and serves 8-9,000 children. 1 Page 4 Minutes of. the Parks & Recreation Curcnission - ;Tune 6, 1972 PAL Program (Continued) A PAT, Program, sponsored by the Sheriff's Office, fcr Cupertino will be presented to Sheriff Geary in Novurber. It is estiiiated that 5-6,000 children will be serviced in 0uperti.no and the program should be ready to start in about a year and a half. BUS:IN-SS INITIATED BY COH4ISSION 14. None MISCELLANEOUS Seven 15. Seven Springs .Ranch Springs Ranch The Director stated that he was approached regarding a dedication of 'land for open space in this 400-acre area. George Nolte a—i Associates will be designing a master plan for this area and are currcritly con- sulting agencies i.nvc>lved (i.e. City, Schools, etc.) 16. Tour of facilities 'fabled i7. Cr irnian Thii Beau rcoortc-i ehat be, tcok a tour- or S�i.r-nyval_e Parks and RL.,cre atlon De—,, a t i oni: fat-i itic s, incl.ucl ink the nf:f. 3.5 million dollar conl"-Lun.i.t,y car—lf:ex, housing a s&ma, changing ruu.is, 200-seat auditorium and offices. ?1DJOTJFq\L%ENT The :,eeth-ig was adjourncd at 9:10 p.m. t I I I i t • - 1 L;rT of-' St-it:St-)tc o1 }+!:L?I T1I S OF J 1 U.' a��Nta(r�Ti: !"..:;I�1'I?'.G OF, `I!E P.:I?.KS tY <;tY 'i�7'I ti ''4. 1>>:�ST( 131,:LD ; ,7_,T,Y _•1., 1972, xv, CITY N."d z.., C.iT'EIRTI_ t , t CALL TO ORDER � 3 1. The. nwetinq was callL-d to ordt-r a_v Chair-,w! Th.-i-bodeau et 7:00 p.m. Call to or.' RCIIJ_, CF EL Cm-missiorA rs P'Lesent: 7ilii-odeau, Sch.;:eitzerflo-L-, Cabriel, ;3 i�jk3s Roll Ccxl.nissi_c Zers 7Jjsent: t.-Quillen Staff PreSc-_rrI.::: t��_rle O. F3ut1_er, Director' of Parks « Recreation Donna J. Bcl.'':e, Secretary i INTWI I, IC?vS G. !Ellrl La}'7:anl1 , s}.:-ll3i>"t lntei.n, from the Cm-C'.7.'thic Courier i MINUTES GIF TIES, 'PREVIOUS I%=rTANG 3. Approval of Ji-mc 6, 1972, Re4ula: _ e i'.i..l::, rii_nu-cs CQ,61115`i1O1 E' S:Y 2"1`'i. Utril Cr i ^l iS1C::Qrr: S S '._'(J,Ad,:.,; -.,a f,-()4 .1.Of, tO .i i C•`TE:`. t}'.? ^L?.ill',' of i he reclulzir t::'c Vinci c 4. Cup�rt3_no Kiu%;- 1J.s ..L,]_lii";, 7'��: L'_�.J\':�t'Oli.I1(X T� ,1i-�-:tk•!';lL. rr�r' ,�.. e '_-Sr!` LCt .-�::, I%'•�L-r�r.^l.i: LC:I?1115 vQl�t:i 1.:ti :Jlii:ti nr)ved and C) »:_ _.;onc Gl t;:iol t ie _.) �:: 1.' c ri l• i f. 'Y to t12c-,, t }1.',.. 1::1 thanking t cm. ror +:11`_'il- of Play 0*.F:1 U ;_Tli Pcir}L a`1C! 1Ct _ . ._�' _..a c'1 = i in }`.t ��.':;lti7.tl.i?j 1`1 f1.1tL11_i Passe: 4-0. �J. Mr. C-)}•.!1 , rQ: 1:T-_m AIJI.Elil lIxo jram E. hrutuTd;-m '!`•.j_t Y'ne- Di-noct_or. _i}:� t:, l }}-1...:iF. }-_}1�_ _ Ut"02: •w'-s CO:Trx-1l_V . for tincii" ?:t C'_ `? it J_ti t'�:r I i7_ _i; } I'tf'!1 �iTtC: J lT'C'.1 TMLI.I.:j t t:R al. ,. i:it Various arcrii.i- }::1 11 f11:1T1S ] t )?%, t ;, �.t.� ,�. 1 N. _-�.t _ .!iirC:tt'_i.�:'v(- Jlt i �... I .�i'. vl) C.a'vs cL'-:_1 that J.'!f_QLiTt ; ?011 011 r'` work" EmC1 L:)"C; a1G?FS 'CQ 1 0.i.IC', t:-:�J_1 91 }X �n't �: '• T tt.,; a1 'F_' f.i Y?i i.J_:'•c,_}. age 2 Minutus- of thcs PAWS & PT" oL' h��^ tcn%is classes and Pef-ort '-Lrlci tjr:! 'P'Ieatre have pi_oducuian�3 z"-!t I ai,,,, (_'c:r-crn_,;_ionc wni-',,'F, tickets he should c ta"ct t'lle r s and Recreation O,'7f:i.-c. He renorted that -th-erc, has bcnoa an excellent response to the teen program at the h:icill Vista and also c a�- to ch %_ - teen center located at Pbnta, Vista scool. portal Park is aweraoij-,g wout 100 childircii a day und-z-3-- the excellent leader- ship of Senior Lkcider, John Stevenson. OLD BUSTIN—ESS Horse Ranch 9. Pro-jress ft-_,I:>ort on horse. RaLnch The let-ter of approval fram IITJD, allocating the st_un of $178,000 to assist in tl-.e acquisiticn and jji�proNcmc-i-it of '_Ihe iiorse -REU-Ich has Apprajal heian received by the City. 'rhe City must suixti-it the followircf: 1) an adopted Capital ixopruverlen's Prc� n -I-- jrani sinowi g allocat ion for tIds project, ai-d 2) all amen,-.R, relsoluti-Dn cov?rincr the $3,000 i2;-jrease in tho -':Jroject gramit frcm $175,1-3100 1:0. $178,000. L,V_) arranoEHnents have b&en made with I�nr. I;in�jrron, at this concern- L --e DJ__1_-c-c.t_,c:L Yluticr stat'-_1 111--, L iii-ren, an"' an enginc,cr frrxn R-!Kcay _,:,,va apnrc)ac!--I-'.. t-;,-- Ci-,--, CiTn��_fef Eu'i"-t dcr:,artnoW_ prcpe-Irty dns in r_\-.,ard to Ci Lv and, _,C)JIT-t purchase Ufa a 2) 1/2 cicre pz,tcI of lana' ne Itc, U Stevc--ns Creo', Y r,, by t-'r:c I D'_ c 011 1 is t 1 A L I z 'd t 1-1 1c c r S-2 anc' orty. lhe Clit-, is Ulat th-v w-1-1.1-3 hx-, (-,1.-,_1 to t)T s E A ':lie pro,.c-I y al. pai,�-, ut it f(F'It- -IL 11 )CK". C n�,UC_ Distx Lo olll�r'chasc Ll-� Pl"i - I- 'k icos \-:ould dcdicl:te a po--tion for fic-cO plain Dour A tluui: c.,f lo:� jjorrfio 1,7 B -"Lier' cU-Irft IJICc_ to 5:c"'D -nll Zoo, Gabriel IL-that n�_) until a Y:c"' D-16 ':�O. m plan for the p3x1; has 1D.2cn L)")'rovo'_!L. omcl thc� niot_io)) tjlctt I)U Of thC r_,_0_11 I)C j1�11QJ-0i'AL-r*-I Fol: USacjo. -7 c L_ I a plan is '71' U. Pa.s-c-d 4-0. 10, Pro,,- rcs:; P-1, It tl O L-,-,) qrow and t2c 8 foot as!A I ! 've hu"il""I cl-I has been 0 M-ijwtes of Ule' Park,,; & R'-'Cz�vOL-Lon July 11 , 1972 Pz,,cje 3 010. Progress !-'--x)rt or) Scdjr�xset STi.uyc Park (continued) allocat-ed to ccq I-I -)Jay areas, paths, BBQ areas, ,jn,-,le,r the So�-rte-rset and fence. llhi�� play Lu:ea will i? cava-lc-Fed this year axid Scipare the clexw-2ntary aye cizn�-jp play area will be partially cotkplet-ed in this phase two de-velol:n---nt. 11. Other - No other old business I\Ukq BUSINESS 12. Architect Interviews for City Parks A memorandum from Director Butler to the Co-anission regarding architect. Architect interviews was read. The Can-unission approved the following time. Intervieis schedule: July 11 Review architectural firms July 21 Scope of work to be- completed by staff Proposal format in mail to Exchitectural firms inviting their services Aug-ist 21 Architectural proposals returned to City AuTast 23 Proposals mailed to CoTmiiss-ion-ers Al-19-ulst 30 Pcu7l,, & R-:=eation F�--vio,,7 SC-1-tt . 11-15 Architectural lntcrvie,.,s (1/2 - 3/4 rour proposals j )r e-Feraj-,2iy day ti2ie n':oetLlqs during this 4 Oxiamissio-.-er 1-1��bol%as ina-\.,ccl ana, Con-ni.issionctr Gid;: iel sCC'Onded the it:()ior) 1,1 M to accq-t I hc tir-p- ar, o-,-itiiiied. in D-' --oct�or Butler's n,,C.T,'C)ranCIAuI-u Of July 1-1, -For t1he s'election of architects JEOr do-sian of City Passr-d 4-0. With regaj'-d to th-c (fOl.Telc,,-xnent of MT'inf-Drlal Park, the Ccvtnission fe'Lt Manorial that tic original Iandsca,,.-.C-I H-analixoto, Bcc�'. and Parli'l- Abl-�ey---should b coi ta,--Lod to ccr)-tinue th^-(.r %-,ork on this Clark. )']I addition to their t-his ualck, the cosl-- way be l es:-One.d because t-i:ev hal.?c dra!--.inqs, anct research on AIJ.Io t-1-ot i-nay still be usc::'Iul. 1-1:)nies cllloc'.�Ato:l for dcvelqp-no. it in the 1972-73 Zk1C1Cj t iS $65,000. (Axai,isslonier G-"b--'-icI SUqYc-'-;L(-d ti-iat Conanissicia re--review the origijial. p-Tans as preparc\d L.y Royston, Hananvi-Lo, Beck cu-w! AL-1-:oy. and Ca.Tinissionor ScI,,,,-,Cj-tzOrhof seconded the inotion to establish AucjuWit: I as the rC-%Iular irontli's 11 -YI -IC oct-; q a.1 I as ixirt Or the rc\!.iclv. dlc' ex'i-.7:;Li-IIq plan for NDItIorizIL Park zuid discuss the pl<_jl with Mr. 1,3,--!ck, of'Pbyston, Beck and Abboy. Passed 4-0. l C i - July 1.1, 1.972 t .... .__..._:1 i 12. Architect Inten.vio s for City Park-- (cr).-itinued) Pirchl.t_ec-t Chai v-ri Thj.t d U t:-la'i ::he rortfolio se-ant by the architectural O i— So that the C'111 rCnk`, _LYs to ,` :,ri_ ",,? ,:Lt �11?y time. 'V7-i nesclaV, Se T:a-,-yar 1 was tentati_vel., . c�:: pis the date for z rchitect illt.erviews. 11. County bicycle System (Prrgres>s Report III) Bike A report-, "bike Flo-ate Systcvs in tile- County of Santa Clara, Progress Routes Pp.port III," prepa e-JI by t1:' SoutS1 Bay 'itanspor'tatirn officials Associa- tion, April, 1972, Baas di_stribu`~end to the Co,iani.s'sion. Commissioner Gabriel e�tJressed the fcclinr? that a master plan for bike routes should he C?.(>sig (''d in 0j-.x'2-t-ii1o. mr. Glenn (=i=Lgg, Traffic Engineer, entered tr1C- tCI at l l-lip He stated h.7,,t mi-lnts have been rr--,,de e or. t+>rle De An a di monstrat1CP_ b1 r:C? route and. t 1 '.t arrav1S, hCF,ti111g directiO:i Of bike traffic, will be painted iri these lanes. Future counts will be mace at that ti-1 . A df f-nit.e increase in traffic direction a.nd safety has been not-ed on this demonstration r_co._zte. All ek-pansion is being planned frori Bubb FbEid to I Tanta v'.i.sta High Sc',oc_t on 14--Clellan Road. In arls7%7er to Corm-Lissioner_ GaLbriel's re-mark about- master_ bike trails in other cities, P•L. Gri jg stat,.:�d, Cupertino has the trails 01-lile other c_Lt1_es Have thci ,,';'p,:?r work. CC.+:'Ii iss;O-1cr Gahriei asked tGriggat Mb Grigg ,ra:' -i vitcd le t( Y 1- nc--- 't mie -iz 31id that he vould like -to r:c�et T,=i-Ei h i111 one day before that ti„u_.. 14. PAL 1':•'i.�i. l�QT.'ll+.��>>O'.1C . :a-. .��]_t;�(.'.?___„•i: --sk.d for l'.. C oti:mi1 ;G 7_on'S COa?*"-.'^Il is and Pro,{rilnl (rVi,., _, ;' .,._,...ti, i...l-t il: i it� C_111.dren are not- c j. d Ds -:lcil, 4 c:.l . ��+ F�_ J. _ �:1 �. �•�,�(_-. t11o..y1 tl cS also 1"_'.f_CC:`tl' Co dir-C-'(--t.C'.(I tCL.,i,):OC s tie 4r.?1]_11.".112ent } .;CZtI 3 j. this 1E. ilea , tl! 'nC1C' :i:tl. 211 1,O-n:l1 al"e 1 a`Lir l"O ri>, t. pa -LCite, It. 1.S rut" L ?'.Ct_. i:: ) :`.' % lU 1.1.0 f li rl G1 r''i_L-,-t ?..,C C(.1f.li--a1..;_. LC?"1 _- i��:l't`)�Cr3S tjUf"i t:l.Ui)('d l•::?�.• ti-j+-' u::unt v vni"' .t:, wallt.: -Lo C--o c. 1 'is h-av G t:aleir L.. i.i.i?'J r s Cc C , t:C S`ll:�ri - __iJtc'., ali] �,i:`:. ._ _ _ _ ."t t:C? ..;i1+'l-;"lL7C-'. %'ta-' ill.i:'?_I`'ti1(>I1 i11. c7 ).ilt:.t'r C!:Lt(?r L•<.i]Cl:ii 1:0i,-Y)`t and note tll{aL :4C1c':1>, z.1n(1 sLggesi ;Oils for r,USCt z,r at F(XJS (:UI!tii17.SS1-(J1`I 7_r. riL}just NLvkr ; aairl iw C:roi),t:J,on ((d!:I11`':; C?:i I,pa c C'h.mcj= Oil 1'I'.. 2l1i 11,iCJS�'..t,.'c> )it't xL1Si t ULLln-'.Lli.S, '111 '1-t31r,�•r•i C<_a..it1��5](g1 I�i','..'-])iCj ni�jlliC: ��'1.11 _ 1 ,lb%,1 ni: !i lY- +.tiro m2L- `d u,1 Lhc ] 1 ..Y; `1l'LC9J(t l.i' 411 eltc-h Ii?ont-h. 4 .* { f s a i i Minutes of the Parks & Recreation C:or idsSion - July 11, 1972 Page 5 WS(MIZ."MOUS (Continued) 16. Xbting ?-<--sults or, measure C (CD-inty Pa l-k) A n erandum from Director rL:t:ler to ti-,e Co,-Mdssion, regarding b5easure C VSaasure C was read. The mem was for information purposes and gave an indication for future bond issue purposes. Cupertino residents approved IMeasure C by 61.4 percent. 17. Vandalism Commissioner Gabriel asked if many cases of vandalimi have bem reported Vandalism recently. rMe Dirt^tor_ stated that with the exception of the fence and bony) incident at Linda. Vis.-a Park, the cases have beer, very minor. He attril-)uteri this to the assig?;.ment of park inainte)ance men at each park, whose pride in their work and the park itself have checked the } vandalism. ADJOUMICN'T -- 9:00 p.m. i r Cj,17-1,' ()IF StaL,-, of Calif rali a 1.0300 To.-re Cup, rtirlr) C) 252-4 1 Pllllit11111 s OT, TITY-U.,AR E T Ix 01�' 'rITE J-17,-M1,,*F, & C0',1'1A—,)SS!()%1 h= AUCUST 23, 1972 AT THE. PAI-)-KS .11-1. F11ECP—TM1TJO-N DE-)AR-71qu-T-, 21121 1Sr1rEVE.',-1iS MUL TO ORDT2 The meeting ,-?as callcO, to order at- 7.35 p.m. at the -Parks and Pecreation. Call to I -r the -g,,L-pc)se of revieA-rig --dii- -0 office by Chairmw) Rarry Thih<>�eau aj 0- toctural prc,�:osals and -nvOkinqr se-lecti-cons fOr an intervi,-�,,,l sch--Y-.,-Ule to determine architects for future �K--rk design. I U,J, =, Conviissioners Present: Thibodcau, Gabriel Roll Cuardssioners Absent: Bybd-,as, Schw-eitzerhof Staff Present: Merle O. E;u-',-:"Ler, Director PWPOS-71L PlEvinq Director butler_ indicated fifteen "Scope of Work" letters had beere mailed out with foir fiLno not ans7%,ierhig. He stated all firms- had taken a tour Architect c,-'L' the parl, sites prior to submit-th-ig, their 10roposals. PrapDsals Commissioner GELbriel moved, MoQuille-n seconc-1, t:--At- the fuuj.- fines w-hich did irotl proposals (Rovianek, Young, A.1 len, axyd Sinn. ) , be wit-h- dravm frc),,-,i con Passed 3-0. A discussion was held on all fi7. s individoal-l-v, -.iv4L-,Ig mcrit t.0 thoir currant ideas offered tc-) each pa-z-k, assistance tliev wi1.1 of In pre- paring a bond issue pr--;:Osal , their locations, relative to Cupart--i-no, `-1,e size of staff and to and L-JI t ol..71CIC past park design in Oqx---rtL-io an'.-It ne-Jal- oRmunities. It was agreed the Now Y-cr-k hasedfirm would bc- at. a disadvantage t,7) work with ti,c City and to super vise a project if so offered. As i-ndLcated in their pro-,osal- letter, they felt am intO.:,:vicl-.1 Would not be 11--CesSary and therefore the Coinnission aareefq, tr heir name fro-ai consider- ati on. Moved tq 'v! uillen, G'abrie-1 sc-v ind, the fij-7rn of motion inouve, Sii,a�r EL-id %1. Paul 't aj!d L'--ssociates; G.E. Talbot; Staley and r.tT7lir TMe-1vin lk�e; and 11ilfred E. Blessing, ',(3 urithdrawn from. consideration. Pzlls3ed 10. i'bved by Curmiissioner G,�br--iel, s.:x7on.d, t-hvit Uh-- follc:wling 1.10tion be, contactc:l for Thursuav, 13,-cl:, & Rib--fl-, & Euo, Dean, Arutunicui/ -c:!:! 3-0.ulC an,,-I Jizs .n-ie Director was :n,;Lrncur-Nd to CJ L 1JV Mai 1. I 1 ag-c 2 minutes of the Parks and Rec:;roation C(xir ssion - AuquSt 28, 1.9`112 i 4 Ul P(:f-AL ((,oftinued') lnte-Lvicw 1 The Co-m:tiss on agreed to a t_ij-� schcAule of hcr, r. t e inq established with 'i'�32"+' 3�- � !?1Ilt?i e fUL' G'c�Ch _,rod:J �Al 3Pd XC 1Z'v1-diig tirnz i;n^ d is-Cr-Lv sic)n. Three Schedule inters*i e as will L,-- establishi=d in the a1`.t-:er►oon ar_< tv" in.. evenimi. Priority recommendations will then be given to Director of Public r brks, Lee ` Yar'.1borough, for financial negotiations. It was anti,cipatcc? that final Parks and Recreation Co!:nu.ssion recomiendations will be press-rated to the City Council for approval at their October 2 rieting. ADjOU-FNPN IIVT The meeting was adjourned at 9:05 p.m. dim I i 1 I i I i t I i i I 2:30 n. i. Arutunian/Kinney Associates Presentation geared to Horse Raa:ch felt that "day of deiign in a vaccum is over" -- and that architect should be available for meetings with staff and community. Felt Horse Ranch was a "non-design" problem -- Most everything should be kept in its natural state. or renovation, of buildings -- consulting structural architect -- Howley & Stowers & Associates. Asked if drawings and estimated costs for bond issue purposes could be ready in two months -- Answer--Yas. Comp i.ssion response -- liken: approach -- leaving in natural state, non-design problem. Correct in saying should have structural consultant to look at barns for renovation purposes. Only 7 individuals in firm -- get more attention, possibly from them rather than a 40 man firm. 3:30 a.m.. James Coleman & Associates Joint proposal of James Coleman and Art Cobbledick Should be contacted for mall parks -- not major projects. Projects worked on: Linda Vista, Somerset Square, Capital Expressway, Oakland Rose Garden, Lnadscaping churches. Asked if they had a preference as to the project they wanted. Answered that most people would have the sane answer--Horse FRanch or Stevens Creek Park because of the challences involved in each. Others are more limiting. Pppro ,h of fine -- find out history of the area -- family (history of ow-nership) and site history. Bring out the historical aspects. Assistance in bond issue - would be limited. Do you have specific ideas for a particular park -- prefers to get inputs from taff and community and let it evolve from the inputs rather than start 'out with a specific theme or idea in mind. The ideas take time and study to develao. Discussion after presentation: Mr. iainlan felt that a consultant should be kept in the background for bond issue casposes. Secrat to passage is a good well thought out plan, with all supporting materials. Often if you choose a smaller firm you may get . ::e'._:per cualit1% of work because you would be sure one of the principals was o -E-:e fob. G :en lcoking at larger firm e e:� sane to find out who t1� pri:cipal on the jo'a will be. Eldon k - 'Ailson Park and �orlal Park Design ,r- 'DalS iTl LiiTil 20-25`.:::it staff Principe- l for the project would be Abey and Beck - Would make all presentations to staff and cc4„ n:ty for bond issue purposes. CcorTanication to the public extremo-ly Lmportant for bond issue purposes - feels typical-plans and sketches are often not adequate to sell the ideas to the pubi iC Lack of Nought given to vandalism is often a problems- chat do you think; should be done to overcome this problem? Better circulation routes and sizing of paths for maintenance and emergency vehicles to drive through are L-�por;:ant; .pore skillful placement of lights and better lighting. Asked if could handle all five parks chosea to do so -- felt it would be difficult to do all five by November -- could handle three easily. Four steps -- each about a week and a half in length: 1. Maetings wi-E-i staff for design program -- ranges of ideas 2. Prepare alternate diagrams 3. Preliminary plan - give form to diagrams, preliminary cost estimates 4. 2•laster plan -- graphics and final drawing ® 7:30 p.r.. Ec1bo, Dean, Austin, & Williams 15 man office, 2 principals Steps - each about a week in length: Field visits, meetings with staff to get desired uses. 2. Prepare schmatic proposals, review at staff level. 3. Bring to Ca-wLiSsion for criticism, and approval. 4. Master dra-vdngs Preparations for bond issue -- summary of park information for bond issue in fold out circular. Tice schedule -- 3 months for 5 sites; If given 2 months, how many sites can you handle? -- Three. Design from standpoint of preventing vandalism -- Have you been involved in th`s sore of _ping? -- Felt had to work wit-, the people who program and opera-Le the parks for inputs. Issue purposes -- need right kind of graphics or models -- for "selling" a uesign, and explaining what ideas are. Staff s uesse d the importance of"preventative design" and concern over people's fear of coming to parks -- for if there is this fear, the whole purpose of parks is lost. C , mission Cc.-m-e,:ts: No enthusiasm, No generation of ideas, don't fit the parr: to suit ca-r unity. In Sunnyvale, plan was extra and expensive for dow.� uvc n mall. Did like folder of park built in Hawaii for bond issue purposes. Definitely have' L--ragination and could apply to site, but ould be more than we could pay. 'a & Sun c�CTCr dge of 12- .4 rzn off ice 75% of all TwDrk has been Parks & L—creation pri-jects from small neighborhood ;Nark•: to regional parks, with bulk of work in comnranity parks. y proac t: Set critical path., visit site, rough diagrams, meetings with staff for working together, master plan - detailed, including land contouring, cost estimating done at tine of rough dra.—ngs and schematic drawings. Develop surveys from Ccarrunity. and studies of free enterprises -- take two together to get projected needs of comr=ni.ty and desires of community. �Zaestion was asked if a park should be developed specifically for teenagers that won't be offensive to others -- felt it is difficult to restrict. There are many tyres of teems -- studious, athletic, Ini ppie type --- Darks with water, generally attract all types of teens. Teens not attracted as imam by parks with grass and play areas. Pre_-,:)arations for bond issue - concise documents and pamplets would be prepared by architects. When can accurate cost estimates be deternimed--generally in the program stage. When the size of the park is known and the programs desired, figures ® :an be determined. Would- preincipal be working or. project? -- Yes--Al: Ribera would work with client developing programming and collecting ideas and desires. Mr. Sue Would be rca.n in office doing drawings. Could enough information for bond issue purposes be produced by December 1 :%7ould you be able to attend.meetings for bond issue -- yes Slides, tapes, sketches and paysplets would be provided for such meetings with the public -- most effective preparations for bond issue pruposes. 10:00 n.m. Sazaki Walker Associates Essentially interested in working on Horse Ranch. 2 resz:-.tad ro proposals for parks s� yEti�. c;aestions from City in letter given to Director. Sroacht brochures to look at at leisure. throughout country, especially in California and the West Total pla..nni_,.g fo :fit. View regional park -- 500 acres - Wilsey & Ham did engineering. , i,ndscaping for Foothill College, study for Walnut Creek, series of 3 parks for State of Nevada. Sters: 1. analysis of natural setting ^ 2. elate analysis to program (gnat would be flexible) 3. ter:.:ne nether land has capacity to take program plans Final olans Ta's w�32 ed witi-. .`.uD rl s and applied for legacy of parks AlaUsIrIg areas. I,Ir. Yarborough erplaineri that th r'e is a possibility of a lease purchase of t- x) golf ca uses ohrle on each side of the Horse Ranch prow-rty and that any design of the park -shoUdkeep this in mind. Park 1 2 Horse Pant. F.ekbo, Lean, Sazaki-=Walker Austin & Willaisrz Pow gal. Ribera & Sue Royston, Hananmto, Beck & Abey Monta Vista Ribera & Sue Royston, Hanamoto, Beck & Abey Stevens Creek Royston, Hana-mto, Ribera & Sue Beck & Abey Faria Riswera & Sue Royston, Hanamoto, Beck & Abey iv.�orial Park Royston, Hanamoto, Beck & Abey e 1 C17"Z OF CUPERT?NO, State of California I 10300 'Torre Avenue, Cupertino 4 Telephone: 252-4505 YNUMS OF THE SPECIAL, P=TING OF THE PARKS & AEC K ATIGN W14ISSIM HELD OCTOBER 23, 1972, AT THE PARKS & CATION } DEPARTMENT OFFICES, 21121 STEVE.'VS CREEK BOULEVARD, CLWICINO, CAL.IMMIA Ct\LL TO ORDER The meeting was called to order at 7:00 p.m. at the Parks and Recreation Call to Office by Chairman Barry Thibodeau order RDLL CALL I Commissioners Present: Thibodeau, Bybokas, Gabriel, Schweitzerhof Roll ConuLissioners Absent: None Staff Present: ."•'isle 0. Butl-- , Director Guests Present: Alan Riber;:, - r-ape Architect Mrs. Judy Leabrock 1-n UI`ES OF THE PREVIOUS METING Minutes Cam-Lissioner Gabriel moved and Coardssioner Thobodeau seconded the motion that the minutes of the regular adjourned meeting of August 28 be approved. Abstain - Bybokas and Schweitzerhof PRELIMINARY PARK DESIG�iS Preliminary Park Designs Chain Thibodeau revised the agenda to allow Mr. Al Ribera, principle architect with Ribera and Sue, to review the preliminary park designs for Monta Vista, Faria, and Portal Parks. Review and discussion was held on each with cost estimates also presented. MNTA VISTA PARK Mbnta Vista Park Nir. Ribera indicated all major construction was planned on city owned property with the exception of the softball facility. He �1so ::sated that all acreage except present building and asphalt is included i:i resign and cost estimates. This could be reduced in acreage to fit desires of Commission and City. He explained the lagoon was planned with the intent of 18,, depth,. Tyne pavilion extends over the lake for passive activities and classes. It is close to the convalescent home so residents could be attracted to the park setting. The spray pool could recirculate the water or allow run off to lake to replace evaporated water. This would be a cheaper operation. Could have fountain in lake if desired. i s Page 2 Minutes of the Pares and Recreation Commission - October 23, 1972 MCNTA VISTA PARK (continued) The purpose of lagoon is that water attracts people and an important element to Manta Vista a park plan. There is considerable open space around lake and on other side of Park schhool. i Commissioner Gabriel stated the park was well designed, however, was concerned with ball diamond adjacent to homes. Suggested moving to the southeast corner. Mr. Ribera stated that would be bad orientation to the sun and cramped with dimensions in regard to school. He indicated a 50-60' barrier between ball field and fence line and this area could be planted with quick growing trees. Chairman Thibodeau stated the Department should eomitact the convalescent hospital concerning shuffleboard, table games, etc. Commissioner Bybokas stated that these homes have their- own recreation prograamm and that providing the lake and i pavilion would provide for their needs. Commm".SSioner Gabriel asked about the type of play apparatus and Mr. Ribera stated I t`ma+_ wasn't in plans at this time, only the area the equipment would be placed. Possibly heavy timber climbing apparatus or theme equipment would be suited. i Commissioner Gabriel asked if any problems with children play area on busy corner. Mr. Ribera indicated grass nx umds surrounded the area to keep direct running into the streets at a minimzn. There is smaller children play area near the tennis courts and this is away from the street. Commissioner Bybokas was concerned with parking near tennis courts. Mr. Ribera stated there was sufficient parking around parimeter of park to cover these needs. PORTAL PARK Portal Park Mr. Ribera described the area to be developed and explained his new plan allowed for expansion of the Nan Allan School on either side. By putting the driveway sfor a parking lot between Nan Allan and the existing park, this will allow no i continuity between the two open space areas (broken up by asphalt driveway)and not for best park planning. He would like the staff to see if a driveway could be placed from Blaney past Portal School. 1 Mr. Riberz, explained there was sufficient room for tennis courts and ball diamond ' placed in area:. indicated. A small tot lot was placed next to tennis courts ; for mothers to allow children to play while enjoying tennis. ! Commssioner Gabriel asked if a drive off Blaney to a parking lot might be ( confusing to the public. Mr. Ribera stated it was a matter of education. once ; used, the public would know how to get to it. This should be explored with the j school administrators. i ; Commissioner Bybokas was concerned with lights on tennis courts especially next Ito residential homes. Mr. Ribera stated this should be a concern if the City jplans to light the courts. Should get the approval of the neighborhood prior 0 to lighting. A buffer of trees could help the situation. i Minutes of the Parks and Recreation Cmr►fission - October 23, 1972 Page 3 FARIA PAW, This park was planned around existing turf. The new plan has moved the Faria Park existing Little League backstop to the northwest corner allowing for more room between the ballfieid play areas and has moved one axi.sting play area to incorporate most play equipment at one area. A spray pool has been placed in this area also. The double row of redwoods should be replaced in clusters allowing open view from Stelling. Mounds have been incorporated into some areas and an entrance to park was planned. It was noted a portable classroom now exists where one mound has been indicated near park entrance. COST ESTIMATES Mr. Ribera reviewed cost estimates of the three parks. He stated the Cost average for a park is $1 per square foot, to build exclusive of buildings. Estimates This does include special facilities. If only turf, irrigation, trees and shrubbery are planned, 40� per square foot should be planned. Portal is the only pacts of the three to surpass the $1 per square foot. The preliminary cost estimates are attached. It was suggested that by considering the city's legal limits for selling bonds, it should strive for the maximum amount. It has been proven that trying to sell a low cost bond with less exciting development is more difficult than to sell a more costly attractive play and passive area park. Mr. Ribera stated that at the recent National Park and Recreation Conference a session was held on why people don't use parks. The consensus was that they are usually well designed but not exciting and attractive to the youth and adult, He used the Sunnyvale themes as an example of park excitement and the crowds that use these parks. CG1►HENTS Mrs. Judy Tembrock asked the procedure now to be used in leading up to Bond Issue the bond issue. Director Butler indicated the park designs shown tonight would be taken to the Cupertino union Elementary School District Board of Trustees at their next meeting for their comments and then to each neighborhood school PTA or similar group for their input. All comments " will be presented to the architects again for revision and than final schematics will be presented to a joint Ccmuission-Council meeting for their approval. The bond issue will be ix, June. Mrs. Tembrock asked why spray pools were placed in the parks in place of I Spray pools wading pools. Mr. Ribera stated the maintenance costs, staffing costs, and filtration systems to met health standards are involved. He did state the City of Fresno has put 20 x 40' training pools in each park in place of spray pools. These are built for same cost approximately as spray pools. Page 4 Minutes of the Parks and Recreation Commission - October 23, 1972 i CJ,,,Z=S (continued) Handball Mrs. Tezrbrock asked about handball courts. The Director stated that there is I a possibility of indoor courts with the Ccnmmity Center Building and also built adjacent to tennis courts for outdoor usage. Occupational Commissioner Schweitzerhof asked Mr. Ribera if all the park designs met the Health & 11 requirements of the Occupational Health and Safety Act passed this last year. Safety Act } Mr. Ribera indicated past experiences in design would meet the requirements. Comnissioner Schweitzerhof stated that past experiences shouldn't be relied on; that Mr. Ribera should study and explore this act considering all within the park. Mr. Ribera indicated that City attorneys review plans in some cities. Play apparatus in one city is not allowed in another, etc. He would check on this act too. No further comments were offered. f ARCHITECT L3T-LERVnW APPROVALS Comnissioner Bybokas moved, Commissioner Gabriel seconded that the architectural Motion. - firm of Ribe-a and Sue be contracted to provide preliminary schematic drawings, Contracts cost estimates and bond issue promotion material for Faria, Portal and Monta with { Vista Parks at $2,500.00 each ($7,500.00 total) ; the firm of Eckbo, Dean, Architect Austin and F lliams be contracted to provide preliminary schematic drawings, Firms cost estimates and bond issue promotion material for the Horse Ranch for $4,600.0 and Royston, Hanamoto, Beck and Abey be contracted to provide preliminary 45 schematic drawings, cost estimates and bond issue promotion material for Stevens Creek Park at $2,900.00. The responsibilities by the City and each architectural firm are to be me-L as indicate, under the "Scope of Work" proposals. fMotion passed 4-0. These approvals were made by telephone following the negotiations by Public Works Director, Lee Yarborough, and are formally made in writing in these f minutes. PROGRESS ON THE HORSE RANCH Horse Ranch Director Butler indicated the land has been acquired by the City and that the Flood Control District's share has been received. The Langmans' have been on vacation and there is no indication as to their relocation date. The Director stated the possibility of moving the Parks and Recreation Offices to the Langman home to help with vandalism and using the current Parks and Recreation Office for a Senior Citizens meeting place, This was still under investigation. i The Director indicated a tour of the Horse Ranch will take place at 3:00 p.m. Tuesday, October 24, with Mr. Eckbo, Lee Yarborough and himself. I I k siinutes of the Parks & Recreation Ccmission - October 23, 1972 Page 5 IEVIEN OF i4040RIAL PARK REDESIGN Director Butler reviewed two preliminary drawings completed by Eldon Beck. Ksnorial Park The main change was the location of the six tenniEz courts in relation to Redesign the ball field. He indicated the concern of the Public Works Department for parking. Only one parking ?of now exists with approximately 145 cars exiting onto Mary Avenue. An area off Alves Drive could be used for parking approximately 30 cars by relocating the tennis courts. This would eliminate that number of cars from the other lot. Commissioner Gabriel indicated a concern for the large water area in place Lake area of more open space. He pictures the C =comity Park as a gathering place for large groups, and the water area would not be used for these groups. More open space would be needed. The Director stated paddle boats could be used on the lake. Most of the Conutission agreed paddle boats were not a good idea. Commissioner Bybokas indicated her approval for the lake and Chairman Thibodeau said there were many picnic areas around the lake, mounds and other open areas around to add to attractiveness. The amplat:heatre planned with the stage in the lake area would fill the need for concerts which Commissioner Gabriel stated would be missing. ® Mrs. Judy Tembrock asked about traffic noise on Stevens Creek Boulevard. Landscaped Commissioner Thibodeau stated he would like to see berms such as used berms at De Anza which would break up some noise and that trees and shrubs would assist in this. The question of security arose and the Director stated all park plans are to be reviewed by the Sheriff's Office prior to development. Com ussiongr Schweitzerhof asked the Director to check with Joe Silva at De Anza College for security problems that may exist from the landscaped berms. - mrLi,ssioner Gabriel stated the park should maintain an attractive appearance from Stevens Creek Boulevard and that the interior of park should be more functional. He again mentioned that a cut down on lake would allow for bowling greens and other activities. Chairman Thibodeau and Con dssioner Bybokas stated the lake probably wasn't as big as it looks on the drawing and that our concerti now was with the ball diamonds, tennis courts and parking. Conarissioner Gabriel moved and ConBnissioner Bybokas seconded that the Motion - Parks and Recreation Connidssion approves the redesign of Memorial Approval of Park and that the architect should proceed to redesign the tennis court Redesign locations to allow for parking off Alves Drive, a small tot lot to be located where parking area was previously and a diameter of 275' be used for the ball diamond. Motion passed 4-0. Page 6 Minutes of the Parks and Recreation Cor::.ission - Octaber 23, 1972 i REVIEW OF NTM3RIA:, PARK REDESZCV (continued) Chairman Thibodeau asked if figures on what a 1, 2, or 3 million dollar bond issue would cost the property owner. This would give scare indication as to how elaborate the parks could be designed. i Perimeter Commissioner Schweitzerhof stated there should be a perimeter drive around the drive park for police surveillance and that the adjacent property owner should be contacted to provide this when they develop. DISCUSSICN OF COUNTY PARK SYSTEM County Park Chairman Thibodeau explained briefly that at the last County Darks and Recreation System i Commission meeting Commissioner Gabrir;l and himself attended. A slide pre- sentation was shown giving the County's plans for the next ten years. This was tentative only. A ocpy of the material was given to other Commissioners. DISCUSSIC N ON K=MY TEEN PFOGRA14 Kennedy The Director reviewed a memo to the City Manager on this subject and explained Teen the intent of the program. Program i Commissioner Bybokas explained her praise for Mr. Les Carlson who will be in charge of the program at Kennedy and the success they have had in the past. She recommended the City take over this program if possible. Comdssioner Gabriel explained that since it was only $1,000 difference from existing budget `® and that it is to be coordinated with the Collins program that he was for 4 adopting the program. The Director indicated close supervision and comparisons of the two programs will be made this school year and one identical program jwith the best .Features of each will be incorporated in next yems°s budget Commissioner Schweitzerhof moved and Commissioner Gabriel seconded the motion Motion that the Parks and Recreation Commission recommends to the City Council that the Cupertino Parks and Recreation Departrnent accept the supervision of the Kennedy Jr. High Teen Program as recommended an the Director's memo to the City Manager of September 27, 1972, and that the money expended on this program is for supervision only. BUSINESS INITIATED BY COMML`SICN Lighting i Chairran Thibodeau asked the Director to check with the Planning Department and for all future developmnt adjacent to park sights, a review should be made by the Parks and Recreation Commission particularly in the case when lighting of facilities is involved. He was concerned with lighted tennis courts and ball diamonds and vacant land next to Memorial Park. Bicycle Commissioner Gabriel asked the Director to check with the Traffic Engineer or Trail +, Public Works Director for a formal plan of bicycle trail system within the City. System ! He has heard of piece meal systems to be placed this year and would like to i have the entire plan. i I Minutes of ti'b8 Parks s Recreation commission - October 23, 1972 IPage 7 BUSINESS ]NITIAZED BY M*11SSIUi (continued) i Ccnmiissioner Gabriel asked the Director to study the feasibility and Hiking trails possible start of hiking trails in the foothills, particularly on PG&E easements. Chairmah Thibodeau heard that PG&E has been against this in the past because much of their lines cover private land and hikers wander from these easenpants. Commissioner Thibodeau stated he had talked with Public Works Director, Forms from Lee Yarborough and he had forms which Commissioners could fill out if Public Works something in a park displeases than. These forms if conpleted should be forwarded through the Parks and Recreation Dissector before going to the Public Works Department. M SCELLANEOUS Director Butler indicated the CPRS District IV Barbeque Wednesday night, CPRS District October 25. Commissioner Bybokas said she may be able to attend. IV BBQ ADJOUIT The meting was adjourned at 9:50 p.m. i CUPZ TI.yG - PORTAL PAR: COST Sr2L ATZ - October 20, 1972. ITEX DESCRIPTIONS RUANTITY UNIT COST ITF.,1 COST Site preparation 4 ace. 200.00 800.00 Grading, 4 acres 6,000 yda. 1 .25 79500.00 Drainage allow 90000.00 Turfing & Jrrigation 2.5 ace. 8,000.00 200000.00 Path lights 18 ea. 5r,0.0G 90000.00 Mains & panel allow 30000.00 Pathways 9+ 700 ft. 5.00 3,500.00 Pathways 66 1 ,40C. ft. 4.00 5,600.00 Driveway w/header (inc. path 400 ft. 14.00 59600.00 Pole barriers w/no header) 100 ea. 20.00 20000.00 Parking 30 ea. 150.00 49500.00 Tennis Courts 4 ea. 8,000.00 320000.00 TOtB allow 50000.00 Terrace sitting allow 79000.00 ® So�tball (inc. backstop allow 100000.00 Clay infield, bleachers) Planting allow 1O'000.00 Picnic table 6 ea. 350.00 2*100.00 Park furniture allow 50900.00 Staking & engineering allow 19000.00 Contractor foreman 2 mo. 18,500,00 39000.00 $ 1459000.00 10% contractor overhead & profit 149500.00 1590500.00 15/ escalation & contingency 23 025.00 I TOTAL: 183,425.00 Analysis: 1 9 500 = $ 39,875/acre ace. 18` .425 = 45,857/acre ® 4 a68. %,U?ZY2!N0 - XONTTE VISTA PARR COS, Pa,:.MATE - October 20, 1972. IT:stiff DESCRIPTIONS RMEMITY UNIT COST ITEM TOTAL. Site preparation 14 acs. 200.00 20800.00 Grading 122000 yds. 1 .25 158000.00 Drainage allow 17,000.00 Turfing & irrigation 11 .2 acs. 80000.00 899600.00 Path lights 25 ea. 500.00' 120500.00 Maics& panels allow 5,000.00 Pathways ;a® 3,OOO ft. 5.00 159 000.00 Pathways 61 300 ft. 4.00 1 ,200.00 Street improvement alloy 20,000.00 Tennis courts 2 ea. 80000.00 16,000.00 Spray pool allow 20,000.00 :?outain allow 80000.00 Childrens play allow 30,000.00 Terrace pavillion allow 35,000.00 Lagoon allow 208000.00 Lagoon wall allow 109000.00 Group picnic allow 88000.00 Togs play area allow 3,000.00 Softball Cinc.`bleachers, backstop, allow 109000.00 Park furniture clay in$isld)allow 100000.00 Staking & engineering allow 2,500.00 Contractor foreman allow 50000.00 Planting allow 200000.00 375,600.00 10% contractor overhead & profit 37a560.00 413v160.00 15% escalation & contingency 61 ,974-00 TOTAL: $ 475*134.00 Analysis: $ 413, 160 2 1 acre 14 acs. _ 9'S 2/ .. 475n134 _ S 33,939/acre acs. UPEWIPI'NO - FARIA PA2X CCST F,STI: AT - Octobar 20, 1972. ITEM DEESCRIP'T`IONS QUANTITY UNIT COST ITEM, TOTAL Site preparation 5 acs. 200.00 19000.00 Grading 4,500 yds. 1 .25 5,625.40> Drainage allow 6,440.04 Turfin & irrigation 4.3 acs. 80000.00 349400.00 Path lighting 18 ea. 500.00 99000.00 Mains & panel allow 3,000.10 Pathways 91 1 ,700 It. 5.00 80500.00 Pathways 60 200 ft. 4.00 800.00 Back stops 2 ea. 2,000.00 49000.00 Tots allow 15,000.00 Spray pool allow 100000.00 Childrens play allow 100000.00 Entry terrace allow 19000.00 Picnic 10 ea. 500.00 59000.00 Planting allow 10,000.00 Tra_:splanting allow E79000.00 Park furniture allow 5,000.00 Staking & engineering allow 18000.00 Contractor foreman 2 ono. 3*000.00 142,235.00 10% contractor overhead & profit 149224-00 156,459.00 15PIo escalation & contingency 23o469.00 TOTAL: Analysis: S 156,459 = S 31a292,4acre ._acs. f IZ92928 acs. _ 35,986/acre CITY OF CUPERTINO, State of California 10300 Torre Avenue, Cupertino Telephone: 252-4505 MINUTES OF THE REGULAR !FETING OF THE. PARKS & RECREATION W,01ISSICN HELD NOVEMBF-R 14, 1972, IN THE LIERkRY COto-ER]MM ROOM, CITY HALL, CUPFMINO, CALIP R41A CALL TO ORDER 1. The meeting was called to order by Vice Chairman Bybokas at Call tO 7:00 p.m. Order ROLL CALL C".o=tissicners Present: Bybokas, Gabriel, Snyder (until 7:30 p.m.) Roll Conatissioners Absent: Schweitzerhof, Thibodeau Staff Present: Merle O. Butler, Director Donna J. Belke, Secretary Jain Leddy, San Jose State Intern Guest Present: Residents from Somerset Square. Judy Tembrock and Sue Espinoza INTRODUCTIONS 2. Willis W. Snyder, 21767 Terrace Drive, ,ipertino - New Introductions Comiissio ler - sworn in by Deputy City Clerk, Gladys McHugh. 3. Eldon Beck, Royston, Hanamoto, Beck and Abey, Mr. Beck introduced his assistant, Mrs. Jacquard. MI�i1trl'ES OF PREVIOUS MM114G 1 4. Approval of Minutes of October 23, 1972 - Special Meeting. Minutes The following corrections were made to the minutes: On page 4, last paragraph, it should be added that Chairman Barry Thibedeau indicated he would also attend. The motion regarding the approval of the redesign of reworial Park on page 5 was corrected to read: "the Commission approves the redesign of that portion relating to the relocation of the tennis courts, small tot lot and ball diamond with an outfield radius of 275 feet and adding a parking lot near the proposed Alves Drive." On page 6 it shou:.d be added that Commissioner Bybokas was also in attendance at the County Parks and Recreation Commission meeting. Page 2 Minutes of the Parks and Recreation Commission - November 14, 1;'72 e MINUIES OF PREVIOUS MEETING (continued) Minutes Also on page 6 under the discussion on the Kennedy Teen Program the vote on the motion should read: 3-0, Bybokas abstained due to a conflict of interest. Comri.ssioner Gabriel moved and Comni.ssioner Bybokas seconded the motion that the minutes be approved as corrected. 3-0. ^> CaM+UNICATIONS 5. None PAM AND RE TICK N 3NTH ,Y REPOT Ninthly 6. No additional opts were made regarding the October' rep . The 3teport Nove�er issue of the Cupert iizo Score was distributed to the C�n3ssic+ners and guests. OLD BUSINESS 7. Redesign of Memorial Park Memorial Landscape Architect, Eldon Beck., presented the two schematic revision dark drawings on yellow paper overlE 's requested by the Commisison at their n last meeting. Each showed sepa a::e solutions to the placement problem of the tennis courts in relation to the parking area and the ball diamond. One was a complete rerv-la-ring of the entire park showing other modifi from the original drawings of several years ago (i.e. the enlarged lake area) . The re-design was necessary because of a change in programs and needs--the swimming pool C=Plex was eliminated and the ball diamond and additional tennis courts were added. In the large overlay, showing the entire park, the tennis courts are located along the back of the park wa_th a small play area between the courts and the parking lot. Bleachers, restroons, food concession, and m,,,,.neement booth area are located at the other end of the tennis courts. The alternate approach shtowa the tennis courts located in the corner of the park with no play area between the parking lot and a larger area is shown for the bleachers, restrocuns, food concession and announcement areas. Commissioner Gabriel asked what the setback from the Avery Apartments was in this area and Director. Butler was asked to obtain this information. Mr. Beck felt that the design on the large overlay best solves the tennis court plaaerrnnt problem and that it is the most efficient use of space. It was felt that the play area betm'eeri the courts and the parking let was an excellent idea for it permits parents to see the children in the play area while enjoying their tennis game. { Minutes of the Parks and Recreation. Commission ission - November 14, 1972 Page 3 i 7. Redesign of Manorial Park (continued) The lake area shown on the revision is larger than lake area shown Lake area on the original rendering. Commissioner Gabriel questioned whether it should be expanded because it would cut down on the amount of usable open space. Mr. Beck explained that the lake area shown on the original rendering was too small; it was drawn under scale. He stated that at the time the drawing was made, different uses and programs were being thought of and he felt perhaps too many things were put onto the site than should be there for its size. Now, of course, the swimming pool complex, large meadow area and a picnic area have been replaced by other uses--ball diamond, tennis courts -- and this afforded the opportunity to enlarge the lake to the size it should be in relation to the other elements and make it a more exciting element. It was also questioned whether the lake could be used. The lake can be only 18 inches deep due to a City ordinance regulating bodies of water. Fiberglass paddle boats that wcn't sink could be used on the lake. mr. Beck also outlined the building that was originally designed Original for the park site, including a large gym-naltipurpose roan, Building dressing rooms and storage space on the outer rim of the building ® and a large meeting roan that can be divided into several small meeting roans that overlooks the lake area. An arbor covered court area connects the gym with a story-and-a-half building, housing craft rooms and additional meeting room and storage space on the lower level and office space oz) the upper level overlooking the park. Other features of the park discussed included the ball field, which was expanded from 250 feet to 275 feet and the amphitheatre area. Director Butler suggested putting a bridge over the lake from the stage area to the walkway on the building side of the lake, for scene change and costume change purposes. Mr. Beck agreed that this should be installed. Phase I development includes the active recreation area--two tennis courts, ball fief and small play area. It was felt that the large overlay best solved the placement problems and represents the most efficient use of space. Before authorization for the working drawings, however, these must be approved by the City Council. 8. P:*eliminary Drawings of Stevens Creek Park - Bldon Beck Mr. Beck presented five preliminary drawings for the Commission's Stevens ® review, each showing different approaches to the arrangement of Creek Park Page 4 minutes of the Parks and Recreation Commission - November 14, 1972 8. Preliminary Drawings or Stevens Creek Park. (continued) Stevens the major elements of the park--tennis courts, school age play Creek Park area, picnic area, circulation patterns, parking, etc. He (continued) felt that the school age play area should be near the school-- with an obstacle course being functional to both the school and recreation. He also explained that having all of the tennis courts on City property cuts drown considerably on the area of the park. If an agreement could be reached between -die School District and the City to place two courts on school property and two on City property, this would be advantageous. Portions of the existing orchard will be saved. Parking bays off the street were shown. An emergency' vehicle path runs from one parking lot to the other parking lot on the opposite side of the park. The designs also included a bicycle route with circles and bumps. The architect felt that rather than trying to prohibit bikes in the park, an area should be provided for their use and enjoyment. The back corner of the park presents a steep grade problem that must be made more gradual. Two solutions shown on the various drawings included tennis courts in that area and a grass bowl. Reactions Mr. Beck then asked for the Commission's reactions to the five drawings. C nu&ssicner Gabriel asked about the water areas shown on the drawings. Mr. Beck explained that the water is located at the high spot of the park and is used as an irragation channel and as a play thing in the play area. Commissioner Bybokas favored Drawing "A", feeling it was the most efficient arrangement: of the elements if an agreement with the School District regarding the placement of two courts on school property could be worked out. It was also felt that a physical barrior was needed at the crest of the steep slope. Mrs. Judy Tembrock suggested providing some place for a roller skating course--most of the neighborhood in that area is on a slope and children don't have anywhere to learn to roller skate. She also suggested providing a wall for handball Mrs. Lennie Toensfeldt stated that the Home and School Club has been raising money for a handball court on the school grounds. The Commission asked Director Butler to find out about the access to the park--if the street is a City street and at what point does it terminate. Director Butler informed the Commission that he will be taking the plans out to a neighborhood meeting this Thursday night for the resident's input. ossible It was also suggested that the park's name be changed because the a►-ne change development is being confused with the Stevens Creek County Park and the Park Chain project. 9. Horse Ranch Discussion iorse Ranch Director Butler stated that Lee Yarborough, Mr. Eckbo, a representative from the engineering firm and himself met at the Horse Ranch this past week. The architects prepared a list of ideas for the park V i Minutes of the Parks and Recreation Concussion - Novembez- 14, 1972 i Page 5 9. Horse Ranch Discussion (continued) including: passive walkways; a lake area; active recreation area Horse with a petting farm, pony rides and other concessions; child play Ranch area; open turf; group of historical buildings for museums including perhaps the Parrish House, tha 'Trianon, and the Doyle House; park offices, social hall in the barn for square dances (depending on structural soundness) ; parking for 50 cars; and large group picnic areas. The Director stated that two 4-H Directors have approached him cor..ae ng using the farm area to raise their animals. It was felt that perhaps the lake area was not necessary and that parking for more than 50 cars may be needed for the large group picnic areas. Councilman Jackson has suggested setting aside a portion of the property for a "Community Garden" where residents could rent plots of garden space for individual flajer or vegetable gardens. ?Wenty thousand dollars is available in this year's budget for develop- ment; a good percentage of this amount will have to go towards the r&abilitation of the buildings. Egress from the Horse Ranch onto McClella-i Road fran the existing driveway presents a safety problem because of the blind corner at the edge of the fence. Director Butler explained that another entrance may be made at Rae Lane -- making a 4-way stop at that intersection. Judy Tembrock suggested that to keep the park a "country" park that parking should not be provided--have people park at Monta Vista High School and walk to the park. 10. Somerset Square Park Lighting Discussion Residents from Somerset Square present at the meeting included: Lighting at Bev Dyc, Ann Webber, Lonnie Toensfeldt and Jam LinthicLun. They Somerset :qished clarification on whether this year's budget allocation Square was going to be spent for the fence along the railroad tracks or for lighting of the park. It was explained that originally the lighting was going to be handled i,v PG&E, however they will be unable to do this now. Mrs. Ann Webber of Somerset Square, explained to the Commission that she lives next to the park and has seen motorcycles go through that area, teens smoking behind the mounds and a little girl had rocks thrown at her from above as she crossed the railroad tracks. Mrs. Webber, and the other residents emphasized the need for the fence and were not as concerned with the lighting because of the presence of nearby street lights. It was reiterated that when the hers first approached the City with the park idea all they really wanted was the fence along the tracks and turf. Both Commissioner Bybokas and Conissioner Gabriel felt that the fence rather than ® the lighting should be installed as soon as possible. Director ® Butler was asked to speak to the Public Works Director regarding this matter. age 6 Kinutes of the Parks and Recreation Com.nission - November 14, 1972 11. Bicycle Trail System icycle Commissioner Gabriel stated that the five-year master bike trail Trails plan .has not been completed. However, rather than wait for the completion he requested that the Conmission be informed of the planned location of each "piecemeal" route, i.e. the extension of McClellan Road, the striping of various areas, etc. 12. Future Development adjacent to park sites - Tabled 13. Discussion on Hiking Trails - Tabled NU? BUSMSS 14. De Anza College Tennis Court Lighting Anza Mr. Jim Linthicumi, Acting Athletic Director, De Anza College llege explained that the De Anza City College is trying to enlarge ennis its athletic facilities and the lighting of the tennis courts arts would facilitate an extended usage of the facilities. The Committee would like to see a cooperative funding ar_angement between the College and the City. The City Recreation Department would then be able to contract with the College for use of the facilities during certain hours. The administration is very much in favor of this cooperative program. The original cost estimate was $20,000, with the City and the College sharing equally in the cost. However, it was learned in a meeting today that the cost in actuality would be $55,000. Further discussions are now necessary regarding the proportional funding. Commissioner Gabriel stated that he felt that the lighting of the College's courts would be to the disadvantage of the City. He felt that the $10,000 would be better spent towards the construction of the City's own courts where use and control would be under the City's direction. Also, there are more day- light hours of usage as opposed to a three hour period at night. Judy TP•nbrock of the Goals Committee agreed with Commissioner Gabriel's comments. Director Butler pointed out, however, that it is the businessmen who suffer because they cannot play during the day. He also pointed out that the cooperative aspects of such a program for future uses of perhaps the rifle range, little theatre and other facilities should not bc: overlooked. BUSINFSS LNITIATED BY COVMSSION 15. None MISCELLANECXJS 16. Commissioner's Annual BBQ - Millbrae - November 30 This BBQ was originally scheduled in October and was postponed until the 30th of NovenM)er. The progrsm is on "Cbarter IVwnr3nar•)irr, for it i LY Parks a,lt: Minutes of the Parks and Recreation Commission - November 14, 1972 Page 7 17. CPRS Off-Highway Vehicle Seminar - Palo Alto - November 29 A full-day seminar on Off-Highway Vehicles will be attended by Director Butler and Chakn-van Zhabodeau on Wednesday, November 29. 18. Commission Meeting Night A change in the Camnission meeting night will be proposed at Commission the next meeting. Commissioner .Snyder is unable to make the Meeting Night;: 2nd Tuesday meetings because of a, conflict with the Sierra Club meetings, of which he is Ps:�-sident. Commissioner Gabriel suggested having short periodic meetings while working with the architects, so they wouldn't have to wait a full. -anth or more for decisions. The next meeting is scheduled for Monday, November 27, at 8:00 P.M. i • c-.7z OF CU2r:=zz, State of California 1 10300 Torre Avenue, Cupertino Teleplacre: 252-4505 r�a'�r-L;r S Or Y."M SPECIAL IC I:1G OF PANS & RDCR&XTION C004ISSION HIED NOV-,MNEIR 27, 1972, M THE LIBRAM M,i ERA RM, CITY HALL, CUPERTINO, CALIFORNIA CALL, TO ORDER The special greeting was called to order by Chairman Thibodeau at 8:00 p.m. Call to with the purpose of reviewing plans for the Horse Ranch & Stevens Creek Order Park and the establishment of a new meeting night. ROZL CALL Ccuraissioners Present: T".zibodeau, Gabriel, Bybokas, Snyder Roll Call Corm-Essioner Absent: Schweitzerhof Staff Present: Marle 0. Butler, Director of Parks & Recreation Guests Present: Garrett Eckbo, Edkbo, Dean, Austin & Williams Charles Rapp, Eckbo, Dean, Austin & Williams AfLN ES OF PREVIOUS N=NG ® 1. approval of Minutes of November 14 - Regular Meeting Minutes It was moved,seconded and passed that the Minutes of November 14, 1972, Regular meting be approved with one correction: Page 7 - Mr. Snyder is Chairman of the Peak Clirbing Section of the Sierra Club; not President of the Club. OLD BUSINESS 2. Revia-; of Horse Ranch Park Preliminary Drawings mr. Eckbo indicated two drawings would be reviewed--a concept Horse Ranch. diagram for various facilities and activity areas and a pre— liminary master plan. mr. Eckbo indicated the programmatic demands have not been strong for the park and this allows the main open space free to be developed as it exists now. A discussion was bald concerning the entrance to the park, Park with the current entrance the only acceptable one to the Entrance sits. Mr. Rapp indicated that an entrance off Rae Lane would enter the park sonie 300 feet because of the current 25% crade at that juncture and this fill would interrupt ® the activity- areas as now planned. A safety factor off t Page 2 Minutes of the Parks and Recreation Camassi.on November 27, 1972 s 2. Review oL Horse Ranch Park Preliminary Drawings (continued) McClellan Road =st be considered by the City Traffic Engineer-- possibly a warning light or stop sign. Parking Mr. Eckbo reviewed the parking area which is parallel with Stevens Creek and the only feasable position for a parking area. Mr. Rapp snowed four alternatives for parking which were considered, three of which were along the hillside near the buildings and the fourth on the other side of the barn and milk barn. These were recxamen.hed against because: 1) the space between buildings is useful for people and shouldn't be used for cars, 2) it allows only for single loading along the slope which is mmh more costly and a retaining wall would have to be build in some areas, or 3) it would block off the magnificent view from the buildings to the creek. Mr. Eckbo reviewed ':he paths with the picnic and play area equipment interspersed around the creeL and large sycamore trees. He explained the berm placed along the flood plain with dirt coming from within the park to provide for the berm rather than being brought in. This dirt would came from a hollowed area which would provide a dry or wet lake. He explained a cchmplimentary tree pattern to combine one kind of tree along the berm and around lake and path to either provide a strong contrast or harmonious effect with the mature sycamores along the creek. Mr. Eckbo then indicated an area set aside near the barn for pang rides and the animal farm. Creek area y He then described the scheme settled on is one which conserves space and leaves an open trail to the creek. They have planned for human experience in and around the creek and the berms, both focusing on the lake. The berms will gain height and lose it and prove quite exciting. The trees are placed conscious of space and will filter same views and block others out. The lake, if wet, would provide storage water for irrigation and provide a place for water fowl from the animal farm. According to an engineering report from Ruth and Going, there is adequate water from the creek to provide water for the lake. An area has also been set aside for allotment or organic gardens and he would like the legality of this checked prior to final consideration. Buildings Mr. Rapp elaborated on the plan by describing the building mass. ' This is broken into three groupings: 1) outdoor crafts, 2) social and meeting roans, and 3) the farm area. He visualizes the farm house, the milk barn and the garage as the first grouping. The home would be used by either a caretaker, recreation offices or a senior center. The garage could be used as a crafts room as well as part of the house. Visual plaza for display of sculpture, pottery, paintings would be in this area as i+ well. The Quonset Hut is out of character with the rest and I minates of the Parks and Recreation 0mrdssion - November 27, 1972 � Page 3 2. Reviev of Horse Ranch Park Prelirunary Drawings (continued) should be removed. Possibly a historical house could be placed : Buildings in this area and tied into the grouping. The milk barn is in good condition and would provide a leader's office, park restrocm, equi=, gent checkout, etc. An arbor and fence structure could separate the groupings. i Ize felt the stable facing the hillside could be re-vamped to :House meeting room functions. This structure is 20 x 60 feet. Other historical buildings could be tied into this area,as well as, the current tack room building west of the barn. The barn would begin the next element of space and provide ar. area for horses or other animals. It is not suitable for human. use. I blinor costs for structural bracing would allao usage for arivals (turn buckles, tie rods, etc.) . The existing stables and small house could be used in conjunction with animal farm. An interesting pony ride area could eventually tie in with entire park equestrian trail system. Control of this area has not been worked out at this time. ® A creative play area for younger children has been included and could be tied in with the building mass in its present location. Questions were asked by the Commission at this point: Questions Camussioner Blbokas asked if any of the buildings were large enough for drama. Rapp answered that only the barn and that an engineering report fra-m Ruth and Going stated it would be cheaper to demolish and construct from the ground up if this was to be used by hurzhs. It needs a new roof, new electrical system, new fire protection sprinkling system and lacks diaphragm or framing structure sufficient to support huTnans. Comussioner Gabriel asked if the side hill could be planned to provide seating for a possible amphitheatre. mr. Rapp then discussed moving same historical houses to the Iistorical site. The Le Petite Trianon, Parrish :douse, and Doyle House Houses were suggestions offered. Chairman Thibodeau stated he wouldn't want this done unless the Historical Society was able to renovate once tthere. He wouldn't want the buildings left as an eye sore as they are naw and doesn't feel the City should have this responsibility. Pair. Rai-p indicated it may be cheaper to find other farm ® structures which could be moved in place of having them dernolished. This may tie together %•rich current setting as the buildings have clharacter now. A decision should be I age 4 minutes of the Parks and Recreation Commission - November 27, 1972 2. Review of Hose Ranch Park Preliminary Drawings (continued) made whether to bring three different character type buildings to the area, leave current ones only, or remove all and begin anew. Chairman Thibodeau asked why a dry lake? Mr. Eckbo stated the e staff had indicated no desire for a lake in this area because of the existing creek water, however, the Flood Control District would approve a lake. Chairn- n Thibodeau indicated he would like to see a lake in this park and all other Commissioners present agreed. Commissioner Gabriel indicated a flow of water entering Stevens Creek at Stevens Creek Boulevard. He has heard the source of this water was of a natural source and put into the creek fcr percolation purposes. He wondered if this same supply could be relocated and to enter Stevens Creek at McClellan Road, thereby providing constant water in tha creek area at all times. This could be checked on. Mr. Rapp read excerpts from, a letter from, Ruth and Going concerning their research on the Stevens Creek. It stipulated sufficient water was available for the lake except ;-risibly late summer or during a dry season. The last dry season was October, 1966. The quality was good and the lake could possibly serve as a 'an-rcolation pc d. If this is the case, possibly the Flood Control District could assist in the development. The water would be good for irrigation purposes. Copies of this letter and the engineer's report on the + buildings will be made available to the Director. commissioner Gabriel asked the height of +.he berm. Mr. Eckbo Berm stated it need be seven foot high, but tr"s is a gradual rise to that height by the barn. The 100 year flood plain at the farm house would require only a two foot berm. The Flood Control District estimated it would cost $12,000 minimal to construct this berm. rm'ssioner Gabriel had no objection to the berm as it might enhance the area but was concerned with the cost. • Voll&yball Commissioner Gabriel asked about volleyball courts, bowling greens, Courts etc. for active activities. Mr. Eckbo stated volleyball courts could be is-iterspersed among picnic areas or sleeves for volleyball poles could be placed around park and taken out. He would not like to duplicate what schools have and stated that open space is what most American parks are losinq. Chairman Thibodeau stated he would like to leave the park as open as it has been drawn. Bicvcle Commissioner Gabriel asked about bicycle paths. Mir. Eckbo stated Paths it would be hest to have separate trails from the pedestrian paths. It was noted that a bicycle trail is planned on the city easement tlitrougli t'ze D'Amic o =OpeXt.y tG tie in with the Horse Ranch Park Of --. yc]e and redPGtriP 4�•J.s., r cli.nutes of the Parks and Recreation Ca,Tdssion - November 27, 1972 � Page 5 I 2, Review o� Horse RdI7Ch Park Preliminary Drawings (continued) Commissioner Thi odeau stated that :iorse trails could go south J Trails to Linda Vista and bicycle trails could go north to Stevens f Creek Boulevard in future plans. A fur-aner discussion was 'meld on the buildings with the Ruth Buildings and Going report reviewed. Mr. Rape indicated that all buildings needed new roofs, new electrical wiring and must be fire protected by a sprinkler system. It is estimated that the 14,000 sq. ft. of building space would cost $20,000 for the sprinkler system. The barn could not be used for people activities with the loft only for straw or hay storage. The milk barn was in the best condition and is structurally sound for occupancy. The small house is usable as is. The garage reeds a new roof and is structurally okay. The house needs a new roof and remodeling inside due to rain damage. The shed east of the barn should be demolished as should the Quonset Hut garage. The shed west of the barn is in sarre structural shape as the barn. Mr. Rapp asked if the staff planned to program into any of tine buildings. A decision as to what to keep must be made to determine future usage and cost estimates. Commissioner Gabriel asked what could be done for the $20,000 which is available. Mx. Eckbo said once it was determined w1-dch buildings to save, re-roof these so they would remain dry. Possibly replace electrical wiring where needed and sorrs BBQ tables and grills along the creek. Mr. Eckbo stated we should clear these plans with the Flood j Flood Control District and gain their reaction and approval. He Cortrcl felt by scooping the area to make the berm would probably P.Pproval reset favorably with the Flood Control District. They will be waiting for written approval to proceed with final preliminaries and sketches to be used for bond proration. Commissioner Gabriel requested a joint meeting with the City Council to Joint review tie plans before t'ne architects are requested to make Meeting their final drawings. The Director stated he would check with the City Manager on the possibility of suctn a study session fcr all parks involved. 3. Discussion on Stevens Creek Park Plans rLie Director reviewed his meeting with the parent advisory Stevens groin on the park plan. It was agreed to move the tennis Creek coi-wts away from tine back fence (west) , to dead end the pro- Park perty with a fence at the creek drop off and if the need arises to go to the creek, consult with Mrs. Vaxian for the use of her private rcad Lor this purpose. '"he park should not have a trail to the cr3ek. x Page o 1 Minutes of the Parks and :creation Caaaission - November 27, 1972 3. Discussion on Stevens Creek Park Plans (continued) Chairman 3hibodeas mentioned an acre of land along the creek which could ultimately be tied into the park chain and reached by .the Varian trail. Approval. of It was agreed to keep the amphitheatre where it was, to keep the Diagra¢n A stream in the plan, and to keep the buffer of orchard trees and parking areas in the location as sham on diagram A. This plan was approved by the Camiission. 4. New Meeting Date Meeting It was moved by Comnussioner Gabriel, seconded by Ccm'nlSsloner Nicght 3ybokas to change the regular meeting night to the third Tuesday. Change Meeting tam was to remain at 7:00 p.m. Passed 4-0. SchweitzeryDf absent. ADJOUR\zziT 10:45 p.m. 1 1 s CI1 OF CUPE=L O, State of California 10300 Torre Avenue, Cupertino Telephone: 252-4505 MINI QES 7F TEE REGULAR M. 1ING OF THE PANGS & 7dr-11 TICU COI%ZIISSI0N HELD DECEMB;:R 11,, 1972 IN TrIE COUNCIL aiAMBUS CITY, r,Au, CUPERri O, CALIF MIA CALL, TO ORDER Call to Chairman Barry Thibodeau called the meeting to order at.7:10 p.m. "order ROLL CALI, Commissioners Present: Thibodeau, Gabriel, Bybakas, Snyder, Roll Call Sch.;eitzerhof Corm,iissioners Absent: None Staff Present: Merle O. Butler, Director of Parks & Recreation Guests Present: MWs. Sue Espinoza, 21191 Gardena Avenue Various mars of,Cupertino Temus Club ,L�M3UI'ES OF PREVIOUS MEETL�TG 1. Approval of Minutes of November 27 - Special feting ® The minutes of the Special Meeting of November 27, 1972, were Minutes approved as written. CO2WINICATIONS 2. State r,c:olo-1 Corps The Director ex�olained what he knew of this Ecology Corp and Ecology distributed the annual report prepared for the 4uly 1, 1971 to Corp June 30, 1972 year. The purpose of the connaLni.cation was to obtain information for possible assistance in developing the Horse Ranch, Linda Vista Park or trails in the foothills. The Corps is a State funded pror^-au: Vai.ch has worked primarily in state and county park systems. A reply from Mr. Joe Griggs, Administrator of. the Ecology Corps, has indicated an interest in Cupertino's parks and a follow up by the Director has been approved by the City Manager to see what Cupertino could qualify for. 3. 1t this point the lights went out and a change in the agenda Tennis Club was iikide to hear the requests of the Cupertino Tennis Club (The lights remained out until 9:OG p.m. and minutes were not key>t during this period) . Folio,,�.ng are some of the comments recalled by the acting secretary: Cupertino ^.enris Club rvrbers speaking inr•"' uecl Firs. Arleen Boyd, i I� 1 i Page 2 Minutes of the Parks and Recreation CanTassion - Deoenber 19, 1972 3. Tennis Club (continued) Tennis Club Mr. & Mrs. Dale Doty, Mr. Bob Potthast and Mr. Jan Young. 1) The Club has heard of the building of courts in the City and would like to reomn end a center of 10-12 courts be built in one area rather than at various neighborhoods. (a) People do not like to drive around Mown trying to find a location to play. By driving to one location would solve this. (b) Maintenance would be easier at one location. j (c) The City of Mountain View has had much success with a lame complex rather than 2-4 in nei ghb tool parks. (d) Tournaments need more than six corn•°.9 in order to handle the number of players. ! 1) Chairman `I'ubodeau explained we were attempting to service neighborhood needs by placing in the various neighborhoods and that this inclusion of courts in these city-school parks has been received very favorably. 3) Commissioner Gabriel explained the space problem at Memorial i Park; it does not allow for more than the present six and this f was increased from the first master plan which included four. 4) Chairman Thibodeau stated there has been some discussion as to the City acquiring five additional acres adjacent to the Memorial Park and the possibility of more courts could be added at that time. ! 5) Members of the Club indicated the addition of 16 courts as planned presently throughout the City was good, and ulcul.d help fulfill the current need. They were not aware of the space problem at Manorial or other circumstances behind the six court limitation. They appearee, before the Commission only to recommend that if money was a problem, it may be better to place in one complex rather than around the town. 6) Mr. Potthast explained the present layout at Memorial does not allow for spectator viewing except at the two end courts. The inside courts must be viewed at either end and thJ i could pose problems. i I (a) Commissioner Scl-cveitzerhof added the intent of the courts was to provide for the participant rather than the spectator. it was not the intent of the ? Commission to approve a center for tournaments and spectators. I Mr. Potthast felt that the nearness of tennis and base-ball are not campatable because of balls going onto the courts, etc. tie advised putting the courts along Stevens Creek a or in the middle of the park rather than at their present i viinutes of the Parks a.ad Recreation Commission - Decenber 19, 1972 Page 3 3. Tennis Club (continued) (a) The Director advised that the ball di&-.cnd is for Tennis Club softball night usage and possible Little League. No baseball will be allowed due to the dimension restrictions. He also clarified that the revised plan :included only the northern ttdrd of the park and that the otter two--thirds remains as drawn in 1967. 8) Yx. Potthast suggested that if future courts are planned on additional land they should be constructed along the eastern boundary, rather than parallel with current courts. 9) .one Tennis group thanked the Corsnission for adding 16 courts to the City parks and for listening to their comments. 10) Ccmut ssioner Gabriel added he hoped other interest groups would appear before the Cam%i.ssion with eo=ents such as made tonight. OLD BIDS MTESS 4. Discussion on Vemorial Park Cha=ran Thibodeau commented that the City Council has approved Memorial the revised drawings of Mm orial Park and has directed the Park Commission to decide upon: a) completing the working drawings for the total park site to allow for immediate construction once the bond issue passes, or b) to utilize the $65,000 which is included in the 1972-73 budget for Phase I development of two tennis courts, the baseball field and parking area. Conmssioner Gabriel indicated he would like to see Phase I begun at this time. The citizens have been waiting for tilts development too long and he feels it would help the bond issue if soire development has begun. Director Butler explained the staff°s thoughts in recommending the complete working drawings to be done at this tim. It would take approximately four months to eomplate which would coincide with the bond election. The promotion could include the i.irmediate construction of Memorial Park upon a successful bond issue. It will take six weeks to two mor►ths to complete Phase I working drawings and by the time bids are let out and a contractor approved, it would be too late for 1973 softball. He also stated that there is a pDssibility of one contractor on the Phase I and another completing the park and this could complicate construction. Should the bond issue fail, all drawings would be complete and they could then phase the work. It would cost approximately $30,000 to complete the working drawings, leaving $35,000 as a carry over to 1973-74 for additional phase construction should the bond issue fail. i t 2—,aT,-- 4 1,inutes of the Parks & Recreation CamAssion - December 19, 1972 , OLD BUS=Ms i I 4. Discussion on Me orial Park (continued) t I N, ,racial Carr ssicner Gabriel asked if we did recommend the total working Pare i drawings at a cost of $30,000, could the other $35,000 be used to begin developmmt on anotner park. He would like to provide sane j develo n t for the citizens. Chairman Thibodeau stated that was not the directive. The Co mcil 4 wanted an ans-taer on leimorial Park only and he feels that Phase i should begin ism:eIiately. He commented that we have seen too many drawings with no development. Commissioner Bybokas felt that the working drawings should be canpleted at this time. She stated in San Jose many residents Nave appeared before the departarent wanting the park they voted for on bond issues in that city. Phase development has occured f there and the total project has never been completed in same instances. This has provided Yard feelings in some cases and she .felt we should take. a chance on selling the total project at one ::irte in bond issue promotion. The Director reviewed what Architect, Eldon Beck, has indicated the City could develop with approximately $65,000. This could include two tennis courts, a baseball di.ammnd and backstop (without lights) and a base rock parking lot. No landscaping is included in his estimated figures. He questioned whether the public would accept only a limited phase development, however, confirmed that this possibly would not be completed by June when the voters go to the polls, therefore, they would not know the f total work done. Chairman Tlizodeau suggested that we conplete the six tennis courts and possibly we could light these for the $65,000 figure, forgetting the ball field on this phase. Commissioner Gabriel wanted the original developmrent, stating we need to complete mre of the park rather than one special interest activity. Commissioner Schweitzerhof commented that the Commission has an obligation to the citizenry for more developT2?nt than, just the tennis courts. The Commssion asked nteirbers of the audience their opinion, as citizens and voters; would it be preferrable to begin some develoY,ient now or to wait and try to sell the public rn the total park being ready for construction upon successful passage i of a bond issue. reaction favored the phase development. I btion 1, loved by Conani.ssioner Gabriel, seconded. by Commissioner Snyder that the City utilize the available funds for the development of Phase I at Memorial Park in lieu of final drawings for the entire park. Phase I development was to :L clude two tennis courts, tie ball d a=TA grid pazki.ng lot. a4i i.1jacated by the cost Minutes of the Parks anu Recreation Commission - December 19, 1972 Page 5 5. Discussion of trees in park buffer zones Chairman Thibodeau spoke briefly of the benefit received from Trees in planting of trees at this time in areas which will be a buffer buffer zone for tennis courts on the neighborhood parks. Commissioner zones Gabriel agreed that at a time lights would be added to the tennis courts the trees would have adequate growth to provide a buffer between residential hones and the park. Moved by Commissioner Bybokas, seconded by Commissioner Motion Gabriel that the Commission would reoonmnd trees, as suggested by the architect, be planted as soon as possible at Stevens Creek, Portal and Monta Vista neighborhood parks to be used as a buffer zone for the tennis courts and other necessary areas. Passed 5-0. BUSINESS INITIATED BY C0*7ISSICN 6. Commissioner Bybokas submitted her resignation from the Resignation Commission. She stated she dial not have the time to afford to the forthcoming bend issue and she stated her term of office expired in April and she would not reapply at that time, therefore feeling it would be best to resign at this time and the new appointee work towards the successful passage of the bond issue. MISCELLANEOUS 7. The Director noted the January 5 joint Council-CamaAssion Joint meeting to discuss the park development plans. This meeting Session would begin at 7:30 p.m. Commissioner Gabriel suggested the Commission meet January 4 to review all material prior to the January 8 meeting. This was agreed by all Commissioners. 8. Chairman Thibodeau gave a brief report on the recent State- Off-Road wide Off-Road Vehicle Seminar held in Palo Alto. He stated Vehicle he is very much interested in securing information relative Seminar to a off-road vehicle trails system in part of the Kaiser property. He would like to obtain the feelings of the County and Kaiser on this type trails system. He feels a private operator could provide this service on a commercial basis with approval from these parties. He was not seeking City operation of such a facility. He feels, if favorable comiroents are received,that members of the American Motorcycle Association (MIA) would assist in providing a challenging, yet safe trails system. Commissioner Schwei.tzerhof commented that if such a trails system was built, cyclists frown throughout the area would pass through Cupertino increasing the noise nuisance, etc. aa 6 Minutes of the parks and Recreation Camii.ssion - December 19, 1972 7 ff-Road chairman Thibodeau indicated that off-load vehicles are Vehicles � normally hauled to a trails system, by trailors and that the piece of property is sufficient distance to provide a buffer zone for uhe city residents. ADJOU NNNT it was moved to adjourn to the Special meeting on January 4, 7:00 p.m. at the parks and Recreation Office. Adjounwent at 9:45 p.m. i i 1 i CITY OF CUPERTINO, State of California 10300 Torre Avenue, Cupertino Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE PARKS & PECREATICN CONAAISSICN HELD JANUARY 16, 1973, IN THE PARKS & RECREATION OFFICES 21121 STEVENS CREEK BOULEVARD, CUPERTINO, CALIFCMIA CATS. TO ORDER Call to 1. The meeting was called to order in the Parks and Recreation Order Offices by Chairman Thibodeau at 7:03 p.m. ROLL CALL Commissioners Present: Thibodeau, Schweitzerhof, Snyder Roll Call Commissioners Absent: Gabriel Staff Present: Merle O. Butler, Director Donna . Belke, Secretary II TR0DIr-TIONS 2. None bC2R7rES OF PREVIOUS MEETING 3. Approval of Minutes of Decenber 18, 1972 Regular Ming Minutes Ccnvdssioner Schweitzerhof moved and C=dssioner Snyder seconded the motion that the minutes of the Deember 18, 1972, Regular Meeting, be acted as distributed. Passed 3-0. CCMA9UNICATIONS 4. Ecology Corp Ecology Corp Chairman Thibodeau asked the Director whether he had any more information on the Ecology Corps. Mr. Butler explained that he had written another letter to Mr. Grigg, Administrator of the Ecology Corps, requesting information on whether the City would be able to qualify for funds from the Corps. A reply has not been received as yet. PARKS & RECREATION M'I'MY REPORT 5. Director Butler directed the Comnussion's attention to the Monthly Children's Theatre production, "Little Mary Sunshine", Report scheduled for this weekend at Monta Vista High School. Commissioners are invited to pick up their complimentary tickets at the Parks and Recreation office. Page 2 Minutes of the Parks & Recreation Commission - January 16, 1973 s OID BUSINESS 6. Final Review of Parks prior to joint Council-Commission Meeting Review of Director Butler stated that although her resignation has been Parks accepted, Janna Bybokas will be present at the meeting this Thursday evening, and that this is acceptable to Mayor Yrolich. The Director reviewed the cost estimates for the six parks: Horse Ranch $420,000 Stevens Creek 317,000 Portal 184,000 Monta Vista 439,000 Faria 194,000 Memorial Park 603,000 $2,157,000 Memorial Chairman Thibodeau asked whether the five acres located behind Park Memorial Park should be given some consideration at this time, since it is shown in the Capital Improvemnts Program. He felt that the land should be acquired, but development should be postponed until a later date--taking into consideration the possibility that in the future the community's needs may have changed and that some additional facilities, such as additional tennis courts or a swimming pool, could then be provided. This could only be determined, he felt, after the park had been in operation for a couple of years. Ccmui.ssioner Schweitzerhof suggested the possibility of moving the Coatmmmity Center to this area instead of its present location near Stevens Greek Boulevard. Director Butler explained that for ease of registration purposes and convenience to the participants, the building should be located near one of the main City arterials (Steven Creek Boulevard in this case) , however, he felt that as long as good access could be assured, that the back five acres would be acceptable also. Bond Issue The projected date for the bond issue has been proposed for June or September, 1973, depending on the Capital Improvements review by the Citizen's Committee. Total Parks and Buildings and Grounds is approximately $3,000,000. It was mentioned by the Director that all bonds need not be sold at one time. Approval to sell the bonds could be obtained now and the sale could be spread over a five year period. in following this procedure a maximum tax increase would be greatly reiuced. Mmiorial Memorial Park was discussed with reference to the recomrnndation Park made at the December 18 Commdssion meeting, to proceed with Phase I development--$65,000 for tennis courts, ball field, etc. Chairman Thibodeau stated that he and Director- Butler have met with Lee Yarborough, who has proposed an alternate plan. He • Minutes of the Parks & Recreation Commission - January 16, 1973 Page 3 OLD BUSINESS (continued) pointed out that if Phase I were canpleted now with the $65,000 by one contractor, that in future development a different con- tractor may be hired to complete the construction and he felt that this would be unwise. He proposed the idea of completing the working drawings now and obtaining revenue sharing and adding next year's capital improvement funds, that this figL e could be $200,000+, instead of the $65,000. The Cco mission agreed that this was a better proposal. Commissioner Schweitzerhof moved and Commissioner Snyder Motion seconded the motion that the Commission withdraw their previous recommendation, based upon the available amount of $65,000, and instead, recommend to go ahead with Lee Yarborough's pro- posal, having the architect Mete the working drawings for the entire park now, put the remaining money with that approved by the City Council from revenue sharing funds and 1973-74 Capital Improvement funds. Passed 3-0. Mr. Yarborough will be present at the Thursday joint Council- Commission meeting to explain his proposal in detail. ® 7. Discussion of Somerset Square Park Development Schedule Development is near completion, with the final date sametime Sa►nerset in February. The rains have slowed the schedule by about Square Park two weeks. The playground equipment has arrived, has been assembled, and is now in the Corporation Yard awaiting installation. Volleyball and basketball courts will be located in the tip of the park (the portion .from the Flood Control District) . Dedication ceremonies have been tentatively set for Saturday, Dedication March 3. Among the events scheduled will be the recognition of the Kiwanis Club donated tiny tot swing set and planting of shrubbery by the Homeowners Association. A plaque recogniz'ng the service club's donation will either be mounted on the piece of playground equipment, or perhaps placed in cement in the ground. Commissioner Schweitzerhof suggested a monunent placed at the entrance to the park, where all donations could be listed in one place. Further information on the dedication will be available at the February Commission meeting. f. _.J1 i` C Page 4 Minutes of the Parks & Pecreation Commission - January 16, 1973 NEE BUSINESS 8. Current Usage of Hor:,e Ranch as suggested by City Council Use of the Councilman Meyers has suggested, instead,of leaving the Horse Horse Ranch lie dormant, that perhaps some use could be made of it Ranh in its present state. He suggested providing' leadership on weeke>as for horse riders to use or to check on a possible ccncessiornaixe for the area, Director Butler explained that he has talked with rancher, Herb Regnart, and Les Carlson, regarding this suggestion. Mr. Regnart felt that a riding concessioniiaire would probably not be profitable unless there was something else there to draw the people to the park--like picnic facilities. He was also concerned about insw-ance. Commissioner Schweitzerhof was also concerned about the City's liability, since the park is not ready and is not officially open for public use. He felt the City Attorney should be consulted regarding this. Mr. Regnart also felt that if a trail system could be provided— perhaps above Linda Vista Park on Kaiser property. The rida.ng ooncessionnaire might be worthwhile if this were provided. He emphasized that until such a trail system could be provided the concessionnaire would not be profitable. It was also suggested that the park could be used for the boarding of horses or only providing Shetland ponies for tiny tot riding only. It was also pointed out that someone-. may have to live on the. property to take care of the horses. Further discussions on these proposals will be held at a later date. 9. Vandalism at Portal Park Vandalism Chairman Thibodeau stated that the newly replaced tables at the park were vandalized within a fP.w days after installation. He felt that a plain clothes policeman should be placed on the park from about 4:00 to 7:00 p.m. until this individual, or group, has been apprehended. He questioned whether the city's appropriation of 513,000 for sheriff's services would cover an item like this. Commissioner Schweitzerhof stated that Sheriff Geary has discontinued the "rent-a-cop" program and that a private protoctIon agency may liavc to be eontactod. Chairwi Thilxdeau felt that if $13,000 is ill lt.,Ovlr fl I jwf® fyjjk) Air)-i.)J)rl�'J1Pnt. f1h(71.ld bo piJ+9E'i4blv. Director Butler '(11d JJ . 1p r, f t fY1jYJ,rlsj this matter. s Minutes of the Parks & Recreation Commission - January 16, 1973 Page 5 BUSINESS IMITATED BY CONCSSICN 10. Publicity Cammissioner Schweitzerhof stated that he has spoken with Bill Bond Issue Lane, of Sunset. Ma azine, and Mr. Lane has ccrmented that he Publicity felt that Cupertino has one of the greatest potential park systems in the area. It was suggested that he i:e contacted for a possible article in July or August, showing what Cupertino ras done and what it is proposing to do in the futu• regarding development of the park system. MISCELLANEOUS 11. Joint Council-ComrLLssion Meeting (January 18, 1973) -- 7:30 p.m. 12. Senior Citizens Mr.Sam Lorentzen, a retired union man, has approached the City Senior with a proposal to renovate a building in the city, using Citizen donated materials and labor provided by retired electricians, Center plumbers, and carpenters, and using the building for a Senior Center. He has visited the Horse Ranch with Director Butler and also the Parrish House. He felt the Parrish House could ® be renovated in its present position, but he didn't think it would be possible to move it. Further discussions will be held on this later. 13. Parks & Recreation State Conference Director Butler informed the Commission that the State Conference State will be held at the San Francisco Hiltun March 2-6 and that Conference more information on sessions will be available at the February Commission meeting. 14. CPRS District IV Awards Banquet 'ibis year the Parks & Recreation Department is awarding Mr. Awards Robert Beardsley, of the Cupertino Union School District wj .h a plaque reccgnizing his valuable audio-visual services, which he has provided since the Department's creation in 1962. 15. Next Regular Meeting -- 4i:h Tuesday in February--February 26 Next Meeting ADJOURZ= -- 8:45 p.n.. CITY OF CUPEiZi.'TNO, State of California 10300 Torre Avenue Cupertino, California 95014 Telephone: 252-4505 MINLYITS OF 'i`l iF REGULn2 :ELTITC OF al-]E PARKS & ITCREATIC N CG,'+USSI(X1 HELt7 FEBRUARY 27, 1973, IN 7..11E LIBRARY CO�TEP INCE ROOM, CITY HALL, CUPER'INO, CALIFORNIA CALL TO ORDER 1. The meeting was called to order by Chairman '11iibodeau at Call to 7:00 p.m. Order ROLL CALL Ccantissioners Present: Thibodeau, Snyder, Gabriel, Bybokas Roll Call Connissioners Absent: Schweitzerhof Staff Present: Merle O° Butler, Director Donna J. Belke, Secretary INTROX17rIONS 2. None MIN rES OF P12L'VI0US i iEETINGS 3. Approval of Minutes of January 16, 1973 Regular Meeting Minutes The minutes of the regular meeting of January 16, 1973, were approved as written. 4. Approval of Minutes of January 18, 1973 joint City Council- Conmi.ssion Meeting These minutes have already been approved by the City Council. COMMUNICATIONS 5. Cupertino Union School District, re: Approval of School School Site Site Development Development This letter from J.A. Iglehart, Assistant Superintendent- Business, is confirmation of the Hoard of Education's approval of the development plans for Faria, Portal, Monta Vista and Stevens Creek School sites, At the February 13 Board Meeting it was cari ted that Fa.ria should be on the bottom of the priorities because of its close proximity to De Anza College Itand Memorial Park. Plinutes of the Parks & P.c.cr`ation Ccxani.ssion - February 27, 1973 C -1,11UNIC:?TIOi,S (continue(J) 6. Memo - Sheriff's Review & CoaTrants on Future Park Ix�veloixnent The ninmo v,as di.atributed far tl-;e Ccxnmission's information, with reference to the City staff's review of park developrent plans with the Sln-riff's Depart runt. r'ARKS & RECREATICW Ma1niLY REPOPr Vbnthly 7, No comTyants were made on the January Parks and Recreation Report Non thly Repor.u OLD BUSINESS 8. Review of Memi rial Park (Phase II) and Ccxrrtunity Center Plans cam mity Twv sets of drawings for the Conananity Center were shown by Direct or Center Butler--the original drawn at the same time as the original land- scaping master plan and .he second set drawn by Willia-n Hedley. The Conanission asked for background in.forration on i-Pny tl-e set drawn by Mr. Hedley indicated a smaller building. Commissioner Gabriel_ w_S t,,n the ConTnission at tla.t tijm and he informed the present Cor-Pi:;sioners that at that tir.�e it was indicated that there was a certain strn of rnnev available and the Connnission and Council :interviewed architects and contracted with 11-b:. Hedley to desic n a building in that cast range whdch raAaz7t a reduction in the sclzare footage. Mr. Hedley has received 60 percent of his fee for Coninunity Center plans. Forty percent re-na.ins to be paid, according to a City Council. resclution, if the project is renewed, Directo,_ Butler was directed to ask the City Attorney for an opinion regarding: (a) the term "project" and its meaning (as found in Resolution No. 3175) , (b) providing this plan is not used or if the building is redesigned, would that cancel the "project", (c) if Mr. Hedley i,- et.ained to redesign a building, would it still require a 40 percent paylrent for the previous building, and (d) is there any recall concerning a tires clause in this resol.uticn. It was mentioned at one time, after a three year wait, no payment would be required to the architect. Discussion on the building plans follaved. The Commission questioned why the Parks and Recreation office area was so small. Camdssioner Gabriel explained that at that time there was some discussion on using the D'Aniico Home for th.- offices, and that office space at the Cc nmunity Center was fo:�: a center director only. Comm }:Commissioner Byboa s indicated a concern for kitchenette/coffee facilities in the neeting rooms of the Center Building. Chairman Thibodeau indicated that he felt the Parks and Recreation offices should be on the ground floor-- not an upper. :Level. It was suggested that funds Crom the Dew-ur ent of Civil Defense may be available .if the Center had a laver level underground. The Director added that office space alone would Op increase the square footage of the Conmanity Center Building. Minutes of the Parks & Recreation Commission - February 26, 1973 Page 3 OLD BUSINNESS (continued) 8. Review. of Memorial Park (Phase II) and Co1T=ity Cent-.r Plans (continued) Director Butler indicated the $464,000 shown in the Capital Community Improvement program ¢-r a Ccuumnity Center Building was reduced Center from the originally proposed $750,000 when former Public Works Director, Lee Yarborough, suggested another Community Center Building be built on property near the Library. A survey on construction costs for Community Center Buildings in neighboring cities was presented by the Director and after discussion it was agreed that additional Capital. Improvement funds may have to be transferred to the Community Center Building if other areas are to be deleted. At this point Commissioner Gabriel questioned the Capital Capital Lmmrovement Committee's role. Their role is to study the entire Improvement program and work on promotion for the band issue. They are not Committee to get into the details of the projects. Director Butler felt it would be helpful to them .if at least one Commissioner was present at their sub-carrnittee meetings to answer any questions th.7.,y iaay have, in addition to himself. Coriudssioner Gabriel expressed the feeling that the Commission should attempt to define the City's requirements for now and in tie future and make the -_gilding fit those needs. Before a design decision can be nude many more study sessions will be needed. `Phe Con-missi.oners felt a toir of other city's 'facili- ties would be very helpful. Directcr•Butler was asked to Tour of arrange for a tour through various ,)ther city's facilities for other Sa' .rday, March 24. The Director also indicated that Sunnyvale facilities will be dedicating their rev: Conu:unity Center on Ykarch 17 and urged the Commission to go--to see the ultimate in a municipal facility. The Director ex-rAained that architect, Eldon Beck, can proceed with the final work on the landscaping plan if the Con<< 'ssion ill. indicate a "limi.t of work line", which would include every- thing except the building area. Cormissioner Byiokas moved an- Motion Co=. ssi.oner Snyder seconded the motion that the "Limit of work lines" be set around the ':)uil.d:ing incli cated on tie master plan an(3 henceforth the building area be referred to as Phase III, so that it will not be confused with the landscaping plan. Passed 4-0. Discussion followed concerning the landscaping master plan. It I,andscapin was indicated that t-,e amphitheatre will have concrete steps Master Pl surrotuided by an eight foot high buffer_ mound and will seat approx:iinately 500 tx,ople. The stage al7ea is indicated as being about 75 f'cet wi.(le by 50 fect deep. 7'he bridges requested at the last meeting are indLicYatcxl on this plan. Camdssi.oner I3y1 C:}C"`i (�1:K'it LQnt�d the va l.uo of horseshoe pits. Thcre is a pos- t ii)ility that pay f:_Liic_j could be available to the east of the �)i:Y_'k, if 'tile 1,7i:(;perty is zoned coillnlC'.t:cial. age 4 Minutes of the Parks & Recreation ConiiTll_ssion - February 26, 1973 OLD BUGre; SS (continued) S. Review, of lh'-niori a? Park (Phase II) and Con min;.ty Center Plans (continued) dsca�;.ing Commissioner Gabriel expressed concern over the lake area of the park. ter Plan lie felt the ground was too valuable to be used in any way that would not enhance the beauty or restful ness of, the park. I-fe felt the primary purpose of a Community Paxk was to gather people together for restfulness and activities and that the lake cuts darn on the usable area for such activities. Commissioner Bybokas stated that she agreed that the la;,d was a precious cor,mrxlity because of its location. She stated that the City has one of the best architects in the world and that lie has created a park in which the visual- balance is tremendous--and past of that 3alance is the water. She indicated that water play is very inrportant to childre--i's play. The lake provides also for passive experiences of walking along side the water. She also felt that overdesi.gn can defeat a park. There must be a balance between active and passive areas. Commissioner Gabriel felt the same thing could be accomplished with a smaller body of water and an open grassy area. Commissioner Bybokas felt that an open grassy area is also visual in nature and she pointed out in the San Jose Parks that t].e large grassy open areas are not used. The people congregate around the building and around water. It was also pointed out that if in the future more area is needed that part of the lake could be drained and filled. tion Cormussi_oner Bybokas roved and Commissioner Snyder seconded the rvoti.on to accept t1he park master plan and recommend to go ahead with the working drawings with the follaving exception: The "limit of work lines" for the Community Center Building. Passed 3-1. ah rish Chairman Thibodeau informed the Co-mmission of a meeting regarding the use Parrish house was set for 5:00 p.m. 4vednesday, February 28. Cormussioner Gabriel moved and Coninissianer Bybokas seconded the motion that the Commission recognizes the historical significance of the tion Parrish House, lioriev r, it will not fit into the plan for f4emorial Park and therefore we recormuend that another sita be selected. Passed 4-0. Director Butler also indicated that the City has been approached regarding the Tr.ianon. ha,rever, the Foundation would prefer that it reunain on the De Anza Campus. 9. Discussion on Somerset Square Park Development Schedule wrset Director Butler inform -d the Comnissio_. that tt rain. has caused the - e develolxrnnt to be five to six weeks behind schedule and the park velopment dedication date will be set for some time in late April. :t was chedule also noted that a "No Kite Flying" sign will have to be posted because of the anr_aunt of voltage generated by the PG&E taxers in the park. Minutes of the Parks & Recreation Commission - Feb-. 26, 1973 Page 5 OLD BUSINESS (continued) 10. Review Horse Ranch Bond Promotion Material Director Butler stated that all of the bond promotional materials Bond for the Horse Rai.ch have been received from Eckbo, Dean, Austin Promotion and Williams. Color sketches were reviewed by the Cclranission. Material The pages will have to be matted and it was suggested that perhaps the City .Plaruzing Staff may be able to mat them. Ivy BUSINESS 11. Review D'Ami.co Property Master Plan The City Planning Co_ranission requested that the Horse Ranch Landscaping architects, Ec-.kbo, ?\ustin, Dean, and Wil.liaims, review the of Mackay landscaping plans for the Mackay Development, Ridgecrest Park Development Villas, becaase the Planning staff was concerned with how their landscapinf,%Tould fit into the Horse Ranch Park landscaping plan. Mr. Eckbo has reported to the Director that the present landscaping plan for the develouvent will not blend in with the park landscaping and has suggested that sonr-. changes be made. Director Butler stated that the Planning C.)mnission approved the I-t.ckay plan with the folloiaing conditions: (1) rloney for ® the landscaping of the hillside will be placed hi bond by Mackay until the City designs the D'Andco flood plain property and coordinates the two, and (2) that in the event a fence dividing the ti,:o properties becomes ner_essary i t will be pro- vided by the developer and not the City. 12. Discussion on Horse Ranch Building Usage Tile Director br ie_F:ly discussed -Eie draw in(, of the rdik ban-i and the L•angl%:vi Hone. The hor-e is to be converted into offices for the Par_n.s & Recreation Discussion was also held relative to senior_ citizen usage of the present Parks & Rec- reation offices. Conatiissicner_ Gabriel nlovecl and. Compdssi oner Abtion Bybol:as seconded the roti_cn that once the Parks & Recreation office is moved to the Horse Ranch that llie prese,.t Recreation office be n1<,de available as a Senior Citizen Center. 13. Renaming of Parks Cori-miss Gabriel suggested that, i::i order to eliminate Renaming of confusion, the Stevens C.rec:k School Park should be rcnanYed. Parks He fel i: the Comm- scion shc:ul.d also :�onside.r renan,,-d ng Menbrial Park. He felt the present naiy,, does not fit the approve: l plan. Director Puller was as}:cd to check on th:; possibility of the changing of the l�ujl`�S. 1t was suggest- that a contest could b(; held for. the cc-naming, or Hiat St even, Creek PI-Irk could be llan'�t eit-llor the S<111Y`• aS t;iC' I OUSin9 d(-'!el_0l')nl(211f: Ljh It It sen,cC; Or after th(' StreeL no n'_'--SLc-n`i(.I,iI.'.. Porhaps Mclrorial Park cc:ni l d l)i? r en ltnc_tl to ref—ic'_:'t i t S ]()cat_l.on, or ,s l"doling tLlat: w"Llld depict the plrk's f c,.,;i�jn. f ge 6 Minutes of tl)e Parks & Recreation Comussion - February 28, 1973 BUSINESS INITIATED BY ITE COiVWISSIW 14. None INUSCEL MEWS pital 15. Progress of Parks Sub-Co::mi.ttee - Capital Improvements rovements Corzti_ttee a ittee Discussion on this item can be found under item 8 of these minutes. 16. Progress of Building & Grounds Sub-ComTittee - Capital Improvements Cotmuttee Discussion on this item can be found under itEm 8 of these minutes. 17. California and Pacific South West Recreation and Park Conference - nference larch 2-6, 19:13 Director Butler_ reminded the Commission of the Conference Uris c;eekend. pokes" 18. "Spokes" - a Santa Clara Publication for Bicycle Safety The publication was distributed to the Conrnission for their information. meting 19. Next Meeting The next meting of the Parks & Recreation Commission will be held �fuesday, Y-L ch 20, 1973. ADJOUIZZff_NL r - 10:05 p.r,1. I 4 CITY OF CUT'1 R"I'=, Sta:_c of California 10300 'ibrre T,vo-nuc, Cu:x.rtino Telephone: 252-4505 Mliv'IP1I S OF 7 u' REGfJI�7LR I S.:ETING OF THE PARKS & PEC'PjF-ATIUN COA 4ISSICA.J I7FE D April 17, 1973, IN 511M PAPS & RECX,:TIC61 OFFICES 21121 STEVI�NS CREEK BOUnF,VARD, CUPERTI,,10, CAUFOR UA CALL TO ORDER 1. The meeting was called to order at 7:05 p.m. by Chairman Call to Thibodeau, in the Parks and Recreation Offices Order ROLL CALL Commissioners Present: Thibodeau, Bybokas, Snyder, Gabriel (7:20 pm) Roll Commissioners Absent: Schweitzerhof Staff Present: Merle O. Butler, Director Donna J. Belke, Secretary Michele Fleming, Cashier Clerk IN`1'ROD=1 IONS 2. 1`1r. C.D. Phillips, Chairman, Parks and Related Buildings sui-i committee, of thy-- Capital Improvements Cornittee was introduced. Mzi=,S OF THE PP;EWOUS N13TING 3. Approval of Minutes er February 27, 1973, Regular Meeting Minutes Commissioner Bybokas moved and Commissioner Snyder seconded the motion that the minutes of February 27, 1S73, Regular 1�,Ieeting be approved as written. CORRESPUNDENCE 4. C.P.R.S. District IV Benefit Baseball Game Director Butler distributed a flyer for District IV's Benefit Giants Game Baseball game (for scholarship fund) , San Francisco Giants vs LA Dodgers, on Friday, May 11. Comtu ssioners interested in attending should contact the Director before May 8. 5. Letter from attorney in Portland, Oregon This letter was in regard to the use of the title "Stretch and Patent Title Sew", used by the Parks and Recreation Deparbient. This is a patent title. The De-partiiient responded that its use would be discontinued. age: teaLion Camds��ion - April 17, 1973 2 Minutes of the & t�--�c PI RIBS & PLI10 1.11ION 1r-N T"T, LY r�_L'O thly 6. Director Eutler invJLtr_,d the Ccvrudssion to come to the Easter port Festival, Sai-i-xUay, April 21 at Linda Vista Park. Cc;_,irdssioic-_r ThiLxxleau asked where the arjult softball league gaiiyn-s were going to I:x-- played tills year. Gaxden Gate and Mc-nta Vista Elc�ntary School fields will be u::-:ed- this year. The Director pointed out that five programs were started at Y rholz School. 91le-se -%.,,ere rcgaested b, r of e y the PTA. Fou the five ar e. going on now--BriAge, Kinder Gym, Tot Gynl, Slim Trim; Ycga was cancelled for lack of registrants. OID BUSTNU-I.SS apital 7. Progress of Capital Improv&Tent, Coimuttec rovei)ents Mr. Carroll Phil-lir.-I, Chai_rman, of the Parks and Related Buildings sub-convaittee, e-Viained to the Conmiss'J-on flat tine negative recorm B rmrlation of the Civic -u!ldi. g L n s a Grounds si-.11D-comuittec_,, regar.dijlg the Cori amity Center Building at Park, laas erroneously included -ill the final rey,:rjrt. He explained Ithe report will have two -)L�)Iic hearings at the Planning Ca"Mi.ssion levol, the first being Nk)nc-lw,1, Ayril 23, anc! ther, -b-,,o 'Ic-cirii-igs at tJhE,. city Council level. lbf, bon,] issue has been for Octolhcr, 1973. '11-ie Civic Buildi.ngs and Grounds sd)-cormiittee reccrt-mcildod agai-nst, the a)m-ouulity Center at 11--porial Park in favoIL: of a center Iovatcy_' next to the Cup Adno Lil,)rcu,ir. The Ca;,)itl a Steering ComTd,tLec CULrected sliconlm�ttee to r(ukc their rpc-oj-rm,-_ndat,ion to the Parks I.Relat��Yj sub-conuittee, but sc,;,ehaw it ii)cludc'd in the final rq,_,c-,)rt. Only the Parks al d ed Buildings sdD- COP:Mittee's positivc recormienda Lion for the Comziunit- y Center at Manuorial Park should have Y)^en included in the final report. The Pai:1-s arid Related 'I'Aii1dings SILLID-03MI"Littec considered the ncgative_ rccoi-w_:ii6;_:ttioii of tj-,o other stb- conntit-tce, licyaeavor, after nim)::,u,_-Us j-,.T_-,etinqs cuid -Ours of various coins unity centers in Ilea by cities, they reached a prisitivo decision for the Comiunity Center to remain at Memorial Park. The Civic Buildings� and Grounds sub- coiimittco's recuial-c3idation is ;used on land that is not presently owned by the City'and tliat renoving the large Comilun-ity Center from MciTiorial Park would itoke the park an oversized neighborhood park- (Ui^ rccowm^ndation included a building about the si ze of Portal's and Wilson's; buildings) instead of the colitral maikiniLy p&6, iliat it, was inLeiid ed to be. 'Ille City hall has he,:�n notifixi and the tiao pacjes involved will. be reiieved. 4 Minutes of the Parks & R--creation Commission - April. 17, 1.973 !Page 3 I OLD BUSS SS (continued) 7. Progress of Capital TxQ-)ro%7a1,.)e_nt Committee (continued) Capital Improvements The Commission thanked 11r. Phillips for coming and informing them of the error. 8. Review Ribera and Sue Bond Promotion Material The Sumriary Re�=-t for Faria, Manta. Vista and Portal School Bond Parks, containing the designs of each park and cost estimates r'romation was given to the Couami.ssioners T'1:� Director also shaved �Alatarials color renderings to be used for bond prorroti.onal purposes. 9. Memorial Park - Discussion on Itibrking Drawings Progress Director Butler explained that he has mret 1•rit1i the architects 17orking on several occasions and the working drawings will be completed !Drawings in approximately two months. First Phase Developimnt--tennis courts and ball field--is scheduled to begin in July. Chairman Thibcdeau cxuesti.oned what had happened to the revenue !Revenue sharing proposal that vas discussed v. th forTer. Public Works !Sharing Director, Ice Yarborough. Director. Butler explained that an ® additional $19,000 could possibly be added to the original ` $66,000, making a total of $85,000. Public hearings are scheduled for some time in June. 10. Stevens Creek Park I Director Butler showed the Corm-Lission the`revised plans for Itevens Stevens Creek Park, indicating the extension of Amelia Court creek Park with limited parking in this area. The City Council has also asked the staff to study an access off Stevens Creek Boulevard. Corriidssioner Gabriel moved and Comrai_ssioner Ulzibodeau seconded Motion the motion to adopt the plan with the possibility of having the parking area cmie off Amelia Court, rather U-1 m Ai.r>sworth Drive. Passed 4-0. NLW BUSINESS 11. Review of Plans for Senior Citizen Center. at Horse Ranch - Mr. Sam Lorentzen Mr. Sam Lorentzen, a retired union mzn, presented some of his � en.ior ideas for a senior center at the barn on the Horse Ranch. He Center described an informal survey he nvido of various residents-- asking their opinion on the necessity of a senior center in Cui:c:rti no His f indinc?s indicated t11at mar.%? p_'ople arc -into rested In c1 ce_I11_o'r and ct icul-a l.y ane vJiore aii ula,, f of their fai-Lily can nLc,L or, a daily 1xisis. age ^ i ".1inuttes of t-ho 11-70-hs Cuunission Ap2--il. 17, 1-973 • 11. r wiavl (Af for Senior Citizen Center at Earse Ranch ei-ter has P,'et v;it]', Jol-m Chief Building Inspic-ctor �md 1'Ir. Thorn, an architect, regarding City building reqmremmts rend structurad motters. He ij-dicated tat iiuch of tjir--- labor would be donated by retired rren and sc;.i-e of the materials—such as paint and t also be donated. Ideas of Mr. Lorentzen included- small craft rooms in the interic)r in present stall area; a kitchen vtiere brrl- :!--.fasts, eLc, , cc),j-lj ba and t.xx3sit-ly ujc�2d' as a ireans of so.-z-e finan---ial saD -OrIC.; evont-lially he waald like to see a covered patio area; no have been, made for the upstairs area, presently. rj-Tie Co:,,misfion felt that no decision cELn be P;z:Je regarding I:his- building w-itil rq.,orts are received, fnoi,.i -tll-)e &rd-iitect Emd engineers, indicating vme-UhIcr t-he building itself is s'L-ruc-,tw:a'11)7 sound. 12. Rovicw Cmmani-loy Center 'Pour 41 Dircc-tor rcvic7,.-,-,Ct t1lic recent.: t(y,,]- of naich}')orinrf L t)ur i T/ouLritain Vic ,l and Ccx-i-niissioners a,)d iir-,-hers of f-hc--, Cxp-ita.]. lif"yDrovcven-":F� Commattee. BUSINESS PaTIRPED I CUMLNIISSIU� 13. Dicycle IY)u'L--Cs (GeorcIc:! Gabriel) Cum issimcr Gabriel jnfoimo-d tJ)� CCx-r.;,dssion of a recent nc2v,-s a-fticle concerning a counLy-wide progrwu of bike Paths. A cutback, of fcldcaral irnities, has causcd so no- delay in the exLens-ioii of the p.T.(?,,;c,.nt bike trl-iit on I-I-,Clellm Road to monta Vista Lligh School and a ne;-; trail on Bollinger Road. Conmissionca Snyder stated that m,my t-bi--s he has seen childicn gazing the wrong direction in lanes and that perhaps scm- kind of citati-i-is could I-x.-, is,ued. ON PARKS CO MISSION -MINI 5 of 11 LUTES ( 1971 - 1978) o btil-iutes of tic Parks L. PfF,crcati.on 4,ril 3_7, 1.973 Page 5 MISCF—MNI'Ll IOUs 14. 'igeq Co'rmi s:;lo_cE :s, Three o,,xmings existed or, the Parks and Recreation Cop mission, IIem, one of tahi.ch was taken b_;, Chairman Thibcxleau, c•.,ho re-applied. Commissioner Twelve applications have been received for the other ts.o openings, vacated by Jarna I-r bokas and Ifonard Scl meitzerhof. April 19 is the last day to apply and the Council gill make their appointn e nts next l4onday. A tour of City facilities v:ill rade with the new Ccmmissioners.� 'four It was suggested t1?at: staff--recreation su-,crvisors--be present also on the tote: for purposes of discussing program needs. 15. Dedication of Smierset Square Park Director Butler informed the Comni.ssion that. the dedication of Park Somerset Square Park is scheduled for Sum" , April 29, at Dnclicattion 1:00 p.m. 16. Crum Property across from Horse R,:mch Director Butler showed the Coiiadssion the architect's render- CrLap ings of throe proposals for t(mmhouses, consisting or 40, 44, � Property and 48 units. Discussion was held to the bride f t0 the gre'ei? area 0:1 tl ` tesombouse iJ?"O J?Y tt'. Cal rlassioner Gabriel felt tJiat soar, control of the park be sacrificed if a bridg. %•;as construe-Led. It was suggested ties perhaps a vehicle bric.19e, instead of a p^destrian bridge, could be constructed. i 17. Letter from Judy Te ybrock The Director read a letter from firs. Judy Tenio.rock suggesting Poppys that the City have a project for children to some. California poppys at the Horse Ranch. 18. Council_ Actions Chaiimix1 Thibodeau questioned what had happened to the Council- Comassions recoill'l mClati.on for changing Stevens Creek Park's Actions nL-bre. lie felt it is inq�orLant to get the Comcil's r_e'sponse to variot.Ls rcoom-ndat:ions. It was pointed out that what was put into the iiJ.nutes was not a concretc, suggestion calling for Coi-moil action. VIiat should. Ljo done is to foi.mzlate a foriivil reccimi:-ndation and preses-it it to the Council for approval. t PQinutes of Ulv-- Parks &: :ccruatiCn Co:.t .issi.ori - Anril 17, 1973 KES=,Mj.]GUS (txntinu�dj I19. Elections lections Elcction of neAv officers will be held at the ncAt rceeting, when the two n--a Cwmmssioners will be on the Contaission. ;arks and 20. Parks & Recreation Of i i:ces creation ffices Comissiones Gabriel questioned what the status was on the Parks and R-creation offices being moved to the Elor_se Ranch and if the present buildiing will b�a used as a senior citizen center, as previously recorrfre_nded. Di.rcotor Butler explain7ed that four proposals have r�en ,-ade for the use of the present Parks and R^cL•_a' ion offices-- 1) a sub station for the Crest Vzilley Sheriff's Departmnt, 2) use by Cu,->--z-tino Round--Up, a referral and information service, 3) 'use by the Chamber of Conmrce and 4) use as a senior center. 'Inze first two have been discarded. It is felt. that -ho-th ttic Chaiithor_ of Cu.-werce :and the senior citizens could use the building simultaneously, since theme arc-! two front e trances. The Chanl.)c•r is preseritly using c27a re m and could use thz2 "dining r�.�m." area of the Pazks and Recreation offices for thei.-` office and the seniors could use the rest of the building as a droL�-in center. OCiPi�P iFT?I' - 9:45 pin CITY U'�' S1 LC' of CF11)_f.0l-t1IGI L371 Telci�i ,nf.: 252-4505 � Tn� 1 > .(ice ) '11' Tr t•�Ci,ll l_., GI' 1"'_�' I;I�C;i1]�r:T. ?�.aL,I'I?�� 11ARI'S & RECR ZUIG:AT CO :uirS .IG?;, HIFIL1D A iay 15,• 197 3, IN 'rr1 , 1nRr S & RECI-,EIL.t ION OFFICES 21121 S`LJE2vS CPTEK BaJ=-,,,LR D, CUPERTTN'O, :.NLIF %� E CALL TO ORDER 1. 'Ibe ri-cetino was called to order at 7:2 0 p.m. by Chai.n-6,_ � Call to Thibodeau, in the Parks and Recreat--ion Offices " Order ROLL CALL Com7l'ssioness Present: Thibuc?sau, Espinosa, Fisher. Gabriel_ (7:40 p.m.) Roll Conmussioners Pbsent: Snyder Staff Present: :'merle O. Rutler, Director Dornia J. Pe1ke, Secretary .Ann W. Cuny, Recreation Supervisor Guests Present: Faye riskier, Carol I3�.;ker_, Chri s Espinnosa i t 2. Swearing iii of T•;.a., PII-NDers � Cath of Of"ice City CLel"1 , Ellenpc:JTil�lu, �i:rlt?l}_S�'E?r( l tlu� vu'�7 Oi Office to new Carmnj-ssioners Susan K. Esp Lnosa and J. t�l_len Fisher. t 3. Election of Chairman? -Ind Vice C}l,ZL.i nan far 19 7 3-74. l]lectiol'1 'rl,c eleLc'•:.1U11 �•1=Is uablc-:l urt.'_1 the May wie tilncf, in or iar to give the t7,o .? iv C cr1 niss_l_oners ti-lce to becoib fC.:1�11.ar P:t.tll t}lti;_r duties as Parks and Recreation ColuLissiol,efS INTRODIXTIg-NIS 4. Director Butler introduced Recreation Sua >visor, Ann Cult', and Introductions e �. � Secretary, DonnaIiCI�iL�, t0 tl:r'. n l�C:d1�I1...,_l.Ol"1 ram. Ltr ..,L..,, �l�'G F j Flshe-r,, Carol. Baker,, ai-0 Ch.rj s Fsn.-Lnosa, xvL'-1=L also int.-uc 7uced. f` D4INUPFS CIF PREV1Gi1S h1 E'-PING 5. Approval of Minutes of 7pri l 17, 1973, Regular Meting The mivuL`s of L;Ie I o'ai llar 'Lbeting of April 17, 1973 were minutes approved as virlttCn. I i 'c.,, Co� -.-JE�E.i_ui M_ay )S, lam`73 n r Ts- """ '__ �) k,�� 4 nw.- for 6. 7 "I"Of (J:�S -1 1 1" _C1 U i tj'C�!1,:, _r a i_nc Iliz os� i- Coj '� ; I y he rCdscreatM - ed c - t of finis.sionel.-S a 1,=ca' ion cu,,J City Cou'ric-iMilan. rThe scmdjiair ,�ould DuLics oi a Rt?ic,)--_acj_cin Calinds.si-oner" "rhe Roic 01" ar. Offi..cL�nl 'fo,-.-aa-ds Pnrl:s & Recreation", The Recreatiu_--, 'Profc.ssli_onal J11 Mlodciai Societ,,", "Urgent Problems E'ac-i-ny the Parlr, and 17_c).cat:1;0n and "Review of Successful. Recroation P_co ra--Tns Boy�nzf P`Vfnj_nistcrc�:(J Tala:, ". li-Iterest in such a scuLl-nar Li the: fall s'iuuld be egrpresst� by retill-nixig the questioi-uia_Jre accon-pmn-yi-ng the iilzimc. PjN-Zi'%S & PECRTE.MPION 7 The DirectOr expla_ine, to the n--_:t-,,j Crxwmissi_meis tliat -Erd.s I:-eport thly mmt-Illy "':;i Rcc Tile y t1he Paxlj�s, au-id 7 De-pax-LD.-ent. Tn port Purpose o-f fie reiDoz-t -is to relate iz:t to dat-� information on ac'-j1,7j'!-jC11_; of the Parks --anc! Rec_,:c.ai-jJ.c)n Dc-pa_-rtmant--!DOth activities i dual- hFul, ta&an plac� ditucing t_hci ntcnt"-i Fuld t-hosc-, plarincd for the At-L&-Aanctc J_')g,'urcs z1a:C on th of peorle :i�l eaci cla'ss t-Junes tl'�-" 11"17be.c of class in-ectings dixr.inq' i. Eie Tu Recital Damc.e 1"', c 3:e a t n SO.I: 1�'11 CU!" i �e Lin has cr,:,vi-. c)ve-)- t1):2 ed pisl_ ve _ unl-1 a hal f 4L- i-S hr':"c 'I -in t:11.'-"-" Ull and oLher nI- -:.-1ei'i,? ill,,t and 17 p _,ar as bELIL!et ZLn�l 'Ear Ca11I-1--. ',a j� �J��j ff i1ZjDJ.1_L UV j 6.,)t N, C'L jil c�" j s '�I-n C"'-m c r)1 1)iz C;'L e cl S Z11 3 D V151( usc of", lvi'glh s�' :is c mattor sr� C, 12 of Cou-c-se, a L Scha-)i '.'i I-s'1- -r-L O"J i. c, use '0 Custodial f(sl I)c p i I use Of tjj�s. T211?dy & O-Lat nc-1-:1- yozir Vi ic,.-n 3ro,-1, at Coll inF' 11ims TC'--n jj-. Hi"ll wil-, Iyu in. nic'so )f (,I 11. pro -_ n 70 J1I c"IL c:ld)-- Ei'(A i v L;"t" uo'A -n 'L ploi..;._ Which a Yyi ir'y ev,nl]"'j 1i'-tJx.; fv tin int-n"t L),, L(,.a(_-h( r!; A: co-), j f coll'ill ; ""t, I(n Vt-U!, ut t 1 i t �4 1 _A Mjillu--C-St. vc t1w, PL1--:':,s it P" 1.97- 3 OLD BUSTIT-Ss r or, C;i!-,j t %7, o � al in,,)r - -milt, I - Director But-lor that tuhe roccm,,�:a,.)OaLions iwaolc, by the Capital Capital Ccix.-d-L-tee wore aiymm%T,.A JT�,, thle 1-�u -1-2irjjjjjja I Culnlission cuid before- the Citi; Council-tilis 1%t,;1d1E1V night. A cpaestio-n ,,,-.s raiscd as to .,ihe1i,---r tic Cit.-y still inteilded to Camunity purchase tJhr lEmd next to the LJI.-rai3, for a-Community Cent-cr. It Caritp.r was pointed out by Ca�rmmdssioner Fisher that tj-j-- cost of the land is $90,000 an acre., i,=aich he and -Uie Parks and Related D'Al-ding Sulb Cckmil-itt-ce of the 'Capital Tjtlp1:nve-T,,- iits Cofirittee felt. was an ey-orbinant price to 1--)a,,T for i�Ind plus the, cost- o--!:7 a Cu-nuunity Center buildi,lg on the land. DI-rector But-3-ter indicated that the best location for a Comounitv Conter is still Mmorial Parh. The Director F-Iso inlicate 6 I that the Planning Cormi.ssi cn voted 4-1 that Cmu,,,unity Center rcja jn at 11,11cMorial Park. The Di.-C-Ictor e:•2Dlainaa that th-,,� ard-litectural -worl:inu dra\%TLng ir)9 fees `or -cic1--, of the oaks -v.1,as not includcr,"i iJ-i th-,.i cost- esti-mates Drca,.-7ing Fees for t1he bind is..--.uc. fle indlicatr_d that $170,C)OD 'Tr,-)st b� FddL-.-1 to these esti-mates. Comilissioner Gabr.;,.l eNi)-ressc-c-1 his cn3�ce.nl that V)e PE-rks and RC iy -,J Uh th�:, C), Pa rks & I --,croatj 0,� six.)uld ha,,,e %-7orIJU�-ij ai,,)l L Co:mu�ittee E11-1 a,1('x-1g, insb:,�ad- of C-1-1V o"-le P.Pcreeatio.-, or t---,,.jc) 'Comu-M ss.,,oncrs F-t- a f c--,,.-, T- CamTlissio'l the Comidssio'l act 'IF, a -v,,hole u-1 ljdc 0%-��yj if� jj�- lr,�, I L ar s calif-lq S- Cial y 01:e h J-1-1 <-c j-t-i U to Parks aaicl Recreation CcA-xt-Lissilo2i iii--etl-ii)gS. thC: feel iiig thl,t each recei\,(--s iii his pa.chet all releval)t ir-Fo-c"Intioll ai'd ".1-lat it is Lip to each to reviov., a-Tld Comm2lit as hO sces fit. C(":a - lO -,I-r4 C I- Cc LIC -Ist,�] t1h;1 a e- vl,7i, r7,Jida--L ion rom, Jain C 1� l z the Comidssioii as a w'Aolt- \-,--)U1,! gi%re it !mr,� '11;ej,qbt ancl that the PIc-u-ining Con-mission -,.,,as 101- such on. Comlidssioyicr E'spinc.--ia stat-Cd she felt in t1ho upcomiiig Pro,il:Dtion moutings ,should definitely p. L:Osent to "Jaelp kcqp tit' recurds strz:jight-", up regardinq 1.-,arks. It Was E-u-Inted oul� fmcth--1" Uii-,L- th,:i C.;.-L-"%y Co-,incil J)D co.,is,;,dor-W,q all by Ujis J.-)y tilt. Pl. ,31111ng j hy thc ru,-xrntarlda- tiolls 111-:1do in the Ca a! lilipi-ovem--lit ComaDAL�--�e re�—,m-t. t • 1 e4 1,.ocrea t:l of l CumiLiss.ioi-i -'- May ]_J, 1973 GILD BUS"E'ISS 8. P.r_(_x:p e_ss on Capital bTrprovciamt Program (cc'n,_.i_rnr 7d) •-ailable Coimaissicn:�- Gabri_A rcco.:rrr_.nc c� t ,at the Cu.iudt.si on 1 c availi�rle for Special special P.retings as rc,-(,nairecl. ' S.e Director %�.as asked to make a list etings of all D.crtdnent rn:�etings and sulriiit to the Carmission. Commissioner Gabriel also emrc>ssed t1he view, Chat at least ene Coa-miLlssioner should be present at the City Co,,mcil n>vPc.ixigs, as was done in the past. In this way, pertinent item=, contai.l,cd in the Parks and Recreation Ccrlrltissi.on m unites could be discussed or highlighted as needed or recl'aired (after proper procedures for being on the agenda aye ful- filled) . i171ity Chairman `.inibcdeau expressed concern, once again, about the size of ter-- the Commmity Center and its position in the front of Ma_-�orial rial Nark nary; on Stevens Creek Boulevard. He felt that since t1,e acquisition cost is in the bond :issue for the back five acres of lai-d adjacent to Memrial Park, the C=Lission should, consider the moving of the Center to the back of the park. It was pointed out, h[7.dE'.v=, that t t:he_ building would have t0 be designed t0 f j.t th;_:Ut area aand that !t access to that area, provic3i.r_ca + }ie amc.�'_uit of parking that would be needed for such a center, and pat-zol. nay be a prrblc-n foi- a center of its nature t0 be placed in the back. (if Lhe cent-er is in front, U-ie IAA A7.- .a College ).-larki_ng lot_ could be. u:sE:d .for extra ,parking) . 9. I7.'...1{fy pat's '- Paths � C01"[7I11SS10ii =r Gabri-el reads to the Co?1rm. s s.Io O,xcErC.ts a bt'1_let_l.n { from the Bicycle.. Inst itut."o of A:`I's.�l"?c<� rL ardim j the a Li t"rc-m 1 ro1J! thc^.. 1I0:-1sa CJ_I__ and, t1"1"- U.S. s'.'11c tom'. ti;.%,lt )_771}iC`:i ) aloi'ig on I'Sid3 natl(:'n's LCk-Zl�;' and illclud_UlC" rov.;'Ziols for i ik- 7'y .:un6ing i-}rein-)-Z the Pc,d.rill_ Zvct. of 19173. The ):rulletln ri?.}'_:Osted S1 II)pC tt fC�:r t}L1S L Iti l l i;;) jJl�7Il Grimm lILSS l A �," Ga)JI-1L'1 C)Ci- n each C oii- n':i_ssloncC Z cgpy O Jli.l(=.t�.l_. -rt 1dc1 ,ove:i a,.-) t0 have a IeLter %,xittell by t1c, CummdSslo'1 lt7t`DrLiiiCj stic.':1 lcegislaLLon. ti._ v..._-L L.o._1.1_J.�c._ '1_,_aUIOI l.ti� 1,z1 _ l i. s Sc3j_e .fc)1- d ety i child. t0 rld'c witil th:: 't t"iaffi (-,.i SI-el' iIC; )lv'ad Land t}7C'11 h:.tve t0 c]"OSS ja busy intersc2ctiLon in a dc>r { a re -c'h his CI' tixlation--c erra Park. i it. \,.,as I.Yointod, Out t],a` 1))ic cl.es m:e g LE.rnc_-:d by t11n of motor vehiclos- C.iI'd tliero-fol-o imist dirivo in the Sell l'. direct-ion. I"t \:a�.s 1 ,_t..::«_l.c c 1 :?)r-tt siGzl��t)ztrl�j lie put: u;t:� tho. C^l ��r! iro sc rig' 1 rel ativ, to Bi(_-i"`.l e :its{.E'Ly and :creat ioti [ll:�r ) E'•_1 clt:ai ) �11 �` �`'-t. , Aim Cl ,,, expl liA .it 'u :f'. t:)lo Miner "r }riS:il t\'' J.J1 lit I-oc:11.'.10 1,_. lal_.!.I?i '':I i11 Ll!i' C & Pucrea'-ion Co and 5i.-i on ''1ay 15, 1973 � page 1) 10. S=, rcr Program (continued) Re-crew ic.n Si.-ffane-r She er%hasized soy -_ of the new progrzuTs---self hypnosis, Program equestrian camp, outdoor sketching,. g,T.Tn:ast.ics, and tl;e extesivenoss of the tennis prograit o'F ll rec3 at both Mionta Vista and. Cupertino High Schools. It was asked kinether the courts at I`k- Anza t.., re used by the Pla_',,7k -rid !�ecrea icn Iaenart lre!nt. Mrs.. Luny eaplZ�tinecl treat- ci�l i,'tg 41"1' s T ir:n_r the courts were used Y�v the schcol for classes and Uleix: own recreational tennis progr uii. A new F�.erCise--t:a.4 also adcerti-sexi in thre + T"LiJlic use brochure, haxaver., the rrogrzci i-o-i- have to be dropped or of -000ls vs changed because: of a conflict 5.ith a private s:-Yri"m team :sing 1 private the pool at CLT.ertino High School. Mrs. Cun_y explained that � agelncies she warn't info7:Tl-d until today than the LX_,t irt-_ent would not � be allc,�.ed to have use of t1he p-ccl frcym 1.2:30-1:30 p. as ! ha-9 been used in the -ast. Co-rYd.5 1onar 'abril�l and th:- � other Com-riissioners voiced P�.Jtc st th t.. a t:_ici.l-i ty such as a high school plcol shc)o_?la nnvt he i,-on polized .by a � private S!,'im team and the pu: bl._ic he from sil q t_hl e pool- r 1iV hol-_ is ,�`=) 1 rG , :: C7_.:: i3 �� to n«'lb" of the day by tiv:- private o ian.i zaicl1. I Con- nll_ssioner G,_abr]_eel aS):GC3 %.412.t fc:C'1-J_1.iti-as 1:'acilitICS -i:)1e Pe,r1;1 and RecrC'i-tlon D?��a1'L 1r:.'`i iY Y't', :;1t1.�' "''S. CLiny j Used e rlainc-d i:lzat nu rrous sc 1 � usCd allI ci:p,.:irtino High School fcr :ixX ia' in' 'i"Cl}it c1_cL ex-1 ah"led also that t1")_is y-c&? C:SzlI, 7ti7 ., ,:i 0ih gr�tCl-3 s;c'::oo1s vail.l hay°e night u1lstcudiaj st�rvi_c anr. tl^I_c _ , a 2'-: � litS' i that C ttc 9:t_} .i:t1 fees i"C 3y hE-,t e LO lti. paid i i i hC 11 _.LiJ ' _C.'L" Lase? of elC„K?nt u:v schools (ii, )mot v s, ca n L be adult ins.-:ruct=or5) . She felt t}:t; i5 an c Cl`;c'_i)L�CJC to Cising, j local 5ctCr _ .li_. ,-•.y arc, L_o I.-he I},o)=1.? the C _2:i sCS 1 :z?e se.�vj. iC;, �31"KI cftC'11 rYOj�1C Crtil �. 11?; to the :)::'hcxA-. to t Re the C la'ss`.`_S. She fClt She `,70,- :l i St'_11. 7 . Uct7g faCilit.i_C i iIl somie Cct�-,es ev:is a t.L or a co wLT at y cE-'It r'r IS built. 1.1. 1973-74 hudya RegUest_s iArector Butler t..t,aL the 1973-7 } lhuctCie..L inclltilC' ail exS)%tnsi,on of l) pl,a JLl'i- lid "1' 11call?S -UC) 10 :L1`!. tle.. i RogLX'tiL.S Sl lG1k )" i-Uld G -in tmO Lcal.l_, i_n!:r;- and ' ;I" ( I:tSt. Nc;r Lhtl,. playCjY�:IJiC j�7'C jl IIll t2i)c; L""'iClll�ti'.1 i:i) L:I11ee. and 1.,7_nda Vista PctY":;.` --b? ills_' c,:t: the Union .S-1uhcK)l Dis'tr i i:t C.IlE"l)ack tJ:t fund'; for I I I 1- , -' 973 qC}n • S "re'd ca"A-L'L] OUL tav inclu(Ii.,- such j-i,:ars as ;A used, scli-tool bus, ay mult:L-screen display, .ic ty-pe-writei- confer c nce lab-le, .1-2 corifei-,oncc, chairs, two occasional chai,rs, sofa, for Horse Ranc,n, 8 -Ioldi� tabl es,q --J) e L n s, 40 stadkc- n door carp,. --,_tang, desk a d new city car. This year's total ra-TIE-st i-,-- $197 000 as cmpared to la-st y,.,ar's arpprov(yd budg,t of $170,000. CojrETC,::,Sion:-,r GEL el asked if fftmds v:are j-ncl,-�dpd opment in th-.- loudioet cict0j: 0 c�-r exj)IaLned t-hat of U-ie $65, 0 0 imcludt.d in the 1972 73 I;--)Udc,,t for IMI, -ia3- Park, $37,500 has J)ceri suc--,nt for t�ie- worki-na drz,-,qinqs,. Ti-r, r(,,main-ing $27 500 .'?ill L)a transf��,rred to t1le 119173-74 b-odget. Revenue shax-ing 'E'Linds ilenUe of app�ra./Jimtely $80,000 will bz' discussc-,d at tjiis ccming Fi-xiday night's Council rr,2.eting. ThL se funds are not earm for Par'),--s of anyUi-JT..�,Cj, $ ne,--a3c-�d to Is 225,000 va 1, 1, cOIr--)*I-P-Le -1hase I of )Ismoriai Park. ThL, $80,000 in rev--nue- a 1 t-(-j,,:aa:ds th:, d,--,.e- of M,-rl-a i.al Par)- v.�'ie.,i (::a-!t).4n--,i vith t11n re!-NaJ3�illo S*27,500 aJi':I ct rY2 It ii q(,j-jex-,-j- fun-I for P. pro'x�-'a'Laiy $10"',000 from 12, e P rl' L aq-,e for B"11:101- lro-a El E rc;�I a 1'1-(-alio- TrC"op 'C' place arc I'ark h- -j 7iCL �I 1-1-S k i 0-1 1 C_' lor su, i D, "Ilbs L(Y 1 a P, C! ., 1 1% .1 1'�r 2- T- - aL 113,. , 4-� I S,p aaro- 1,oxk y JU P 1 a ny-1 j-o- a wi%�m -L!)- pli:k 41-�; !-�!V'; nt i0s, 04: cl,;I\.-(, Copies of defining � tc i J, I'ar% and i�-crvation J s & j, .jt - j- of reat.1 or, C i !J O-rdincvicc, �rAod by ilw Par-k-S 'Invi [ { 1inut(,:3 of t e Jrl<.s F 15, 1.973 Page 7 0 )✓t�Sli'�i;�:5 .�'T1.?7i`i':il iiY C��'b;J�::?.Tt):.� 14. Tourof C]_[_y Fa,,-- l 1.l ies A tout: of Cup-, Lino C ity �'�C"�:.:i and Peercation Qe?1`>ol-tremt lour of �'1tV facilities, and ponccaps the _a.ha 1. t multi—purpose, facility Facilities ' in Mountain Viva, VMS sot up for Suer tav, June 10. Comnis- sion acid staff sha.1'l b4 pry coat for the tour. M.i.SCF iL TEIr S i.5. Vandal:imni and Pxc'bloms in Parks Cuii-rlis sianer Espincoa brought up the fact tlat L- cloor_s at V3.1dc11iSLTt Port--.1 Park haT,� broker for t to last `:otair r[onths, and there is no first, aid kit at Uhe, Park. Also the f:Lre exti.rr Cfuisher does not wurJ:. She also questic•~]ed vhy- the spray pcx-)l only operated for short Spray Pool peria-ls and only at certain t1.,e-.;. Mrs, Ctznv A—ated that just � after 11v park: j,' . opened an M.-SO E :t-lo5.,?d in tjle line, shat- teru. g it. y if tho wailer runs for rr:).re !-',-)an 1.0-15 rd.nut r.s at a t.),I`re the 11�li 1:.Ta�I�f. area 1.z-c !.res flco3od. To nake the re--I-Zr cll_ roncl_nte wou'i,d l:av to he re Lu\7cd. Ch.is Espinosa suc es tet? sr akl n a anotI:er ;_:zir_le 0. :11 into the of ier and seal- ® i pry 71. off 'EIS r t5 COTIir; Ll1C'r 6D) not- i C�"�l"tn U,:) too rllur�'h concrete. 1" Ct- ;-}' y i 'c- Ind t ,F '- e Dz t D_ 13'tt1 �`c all_ or,_.a.�s cn_I_ rt.I�. t o us_ Lle"; f1,!i o--. t inj f iat 1-!1 Cam; F-0 J: ti a---1. The t chOl .1.C: j t'_7 e ltlto tun J ur, Cj i e 1 ry`i l0!1 Ctrf:ce and. t1 <:j- v"ill J.:0 C.o PUCIL i Q.L% S f c-11 tilat office. 11F,1pinosa. also Cfues iJ on::.a -here \das c n.ly C Pay Phone pa,:� ) ):;'_',' at J'urt-ll Par,:- 1_t �::rS C �il,l.'k t t `i• y 1 ttl.j ol:�:,. ul�.t1.1 a 1:?Iojp 2 ,�,71_tli a lock, k'c"!s ].nst a, lod in l-`ader t s roC:ll, hC-'r:'_''.l'^.r, 1_t wa--, ca F t u: nu'il"?rous Q a 7Cialism. 16, li;Ll ';i.: :'l.rl> ?'I_i gr-111' --- Plaiming land Y�rc O LC:,-,'Lu e, -'Jic. Cr vt sr;i.on thdt t)CIA has Plannixig LU"il`., i11C'y . ;il l'.':2c_r C'?`;T t i'��.f"!'t: c C1�`1.7 �111Y1J11t;�, Interns,) .i:rt relat od t.[C tel:i CiO 'IC on t?ro jects on an Progrilrli -wri.t J JC Y: J tric a broclru'li_E: su)t q`Fs t'C 1 !.ha lc at similar al-r 1ngoJ t',,iot,-,i f.)ilzw)-s.ity r 17. 7iJI. l .31u:1 0l. L[I u, i):_j 1•y `? avJ:3ii .` jt I''. (tC l( .'l t i' 11 J1 1T 'ltl ri 1S :t1 1:7::.'. kept c Jl �C4t1.)li` 1_._• '._'I:T? :!i L t_L)!:, ..1 , , ll;i:, t (_,,_11],:, Snyder1_.i {iJ_:.c` to Nights 11C.`l:'t C)11 t I-le .l'i,,,i<IL T _`51-i LV t Of C`cil i I It!1---t i Ir_ll. It ,.l:ia1.1. .)E j?G.C4'. t' t lJl� SC C _..1 t,lli., Clrl i y'✓' 1"ij ut._ C).r. t.:`?c i 1,5, 1973 1 ' n nation ze--cnu`t-ster? a �;*h of 4hn ar !e .aticin rcr.'oyt z,�ox fc mn ic-r.t•1� in tree minutes of the Six=c.zai 142et?m? of En C,Lty Council an Jl C1t1.zens G—(-ds (<c:mttlttf_e, bc.1_G; April. 1 2 f 1973. f i S } 1 I 4 t CITY OF CUPEt%TL;0, Si_Fite of Cal-ifonlia e 10300 'Torre Ave•nue, Cu -ort:i,zo I Tel ephor_e: 252-4505 I4_D,q T,S Oi' `IE X) OU VED r'.r.'1,7fING OF TRIE PAID & PE7C,RLj11'IO.�a CU4,4SISSION I= � u"L?`E 13, 1973, IJ Its LIBAPY C \1Flaf ", ]� J7 OF CITY I-ALL, CUPLFTIN0, C-hLI1=OR.NIA I CALL r1Y) ORDER 1. The rteeti r_g was called to order_ by Chaixlran 'IrnilDcleau at ! Call to Order 8:10 p.rr:. in the City Hall. Library Conference Room. i RGLL CALL j 1 Commissioners Present: Thihodeau, Espinosa, Fisher, Snyder Roll Call Commissioners 2UDsent: Gabriel Staff ?resent: Merle O. Butler, Director Archi_ect Present: Eldon Beck and three staff r-amL-ers + s Tlie meting 01�_gan by reviewing procedures for the evening, sha-ing '14e orial Phase I and Phase II development of N,=-,-jorial Park. Architect, Eldon Park Beck, revicwed the Entire park concept and. reasons for locating tt,,e i areas and heir relation to the whole} park. He discussed each of the three play areas. 1 The tot lot near the tennis courts consists of a sand base. It will ;Tot Lot be samewhat enclosed by a three foot_ m. and and open t Twards the tennis courts. in^ area includes log c1:Ln-abing, a chain and tire clir.,ber, � balance beam anu railing, a 4 foot large slide, and a 4'6" platforrn. An open tunnel will also be included. The pre-school area near the walnut trees includes three major elen-ents, Pre-Sdiool all within good parental view control.. One element includes swings, Area moving animals, open play house (primarily for trio 2-4 year old) . Also included in this area is a birthday party area �,kiich can be scheduled tirough the recreation depa_rtnent. The second' element is a mare + anuitious area including decking, :Terry-go-round, i-_.i.re bridge, tire � swing, rope bridge, and circular and straight slides. A third element includes a r.�ize made of 8" poured concrete, which will offer creative climbing and play. Also included is a "noise center" where children can bang on wood, chain_-, ractal plates and bells. This play area has sand throughout. I Ccaudssioner Espinosa quc:st.i-oned the walking on top of the maize since it is six feet off t-^ cjro-wid in soite secti-ons and eight. inches across. Ilse architect stated they would control this by narrcaving the top of thc r,aize paxCLcul.arly adjacent to pave,:-ent areas. The Ce-ardssion rs agreed ' hat ovF_,r the sand areas, the wall would not be that dangerous. i - i i i Page Adjourned Meeting of the Parks & Recreation Corivri.ssion - June 13, 1973 l 1MA)R;1,L PAM (continued) � i Eiementaly ! Large elerrentazy school play area: This area also has sand throughout. This School area providers a higher_ im scle activity area for youth. It .All includ(� a Play Area chain clhrber provides an elelrcnt of rrovowent, tire briClgc and climb, and a stable .x cx:en structure from ,Rlhich circular slides, arch slides and a vertical pole will be attached. Also a tire sating and arch clir.t)er is in this area. The architect said this would be a feature point of the park. bake 1 Architect, Eldon Beck, stated that the depth of the lake rcet with all the safety requirements. Sony areas of the lake will have grass right to the edge and other areas asphalt to the edge, having a depth of 16 inches on a controlled cwnite surfacL- for six feet into the. =Rater. Following the surface the depth will drop off to a three foot maxirann mud base in the center of the lake. Coninissiorer Snyder asked about the algae condition. Mr. Beck explained two ways to control the algae--one, recirculation of the water and the other, use of water .for park irrigation purposes. Air jets at two locations will also assist water movement. There will be running %,ater from one .small lake i area to the main lake which could act as a play area. The character of the stream will have large boulders and rocks with water splashing over, a small waterfall and prior to going into the -main lake, there will be a pipe and screen under the bridge to keep things :from going into the iak.e. A drainage ditch will be Dlaced around the perimeter of i-he lake to catch surface irrigation ?,.rater which r-t y contain various chercdcals such as fertilizers, etc. Phis will the refore not ri n into the lake and aide _n c-urbing algae. There I'Vill be plan:s around all asphalt areas by the lake, w iic i will serve as a bench, and s,roLccct_i_on froitl falling into the lake. '�'.e will be bol ted to a concrete base, and will be simnilar in a"pearance to the benches and picnic tables to provide ConL-inLdty. All will have removable wocxl for ease of ma.inLe.nance. B�1dGeS Bridges will. be Constricted so that park VeI11Cl2S Cal CrOSS `Or ITc'�I1t'l�.P.Ce purposes. This -includes the bridge uC:O5s to the am hithoatre so that sets or scenery can 1be il-ovEd Cntc) the sarge area. Drilikin�� foLint&ins will k c nade frcn, split logs h:'.l.d "togethc-r "V.Ltii a �.I. n1p, to assist in waintenance. In case of a blccka<,e., the logs can ba spl:Lt apart. Tanis A -hot al of si;{ tennis (.)ions will h:_,: broken ._Tito three seta of: t` o. A three? Courts loot fence is pl.t"?nned bct,!ec--n caclt tv:o i>ots. A cIia-Lpionsr7_L 'L pe CG-Llrt will have a mound ?':}11C[i w_l.11 Sent 300 spectators. Tr,c i);.E'�.t�ile :S will be wcoden pia)ks on conc rc-t- with a 30 inch spac�� b;:^t?�ceri. `Phis bleat i eL area G�I_i 1.1 be S built on ci P.'i;l Ilt.l kN�iicIZ will act as ;1 noise. Ili,rr of. R? s't r(,t.ms will N! built into this riOL:;'.:1. This I)I.Aldinct will, be of 51itiplu arChi c.Ct1LYe, with I10 doors, aliCl all aallti. '.['here: ?_gill. also [ a al .iil t: .1 k :-forage room built k?Et?.Cc 1l ;.tii two rL'it YC-)Oivz r[I) i-aotuid overhang area w," Ll. have a feliCe' with l)oss�b.ly r-,yracant:ha screen to ko(,:p youi"-il from jLmq.Dincr ().,.f the top. ; y Snack 1:SI.Ir '1'hon- ';IaS al"'o cone' "till+". +_lliQtSi+.'Y snack hai_ which %,oi-il.d be r,,�:lde of r0u<11.1 I7wI1 sidlinu rat rit: ill-In Cl.;ilC2:C!-n For cc--?itcmic pLlgto,-Ie . '.l.bere w(-,,1ld be G1ectri.c7_ty and col Lt Cvas to Contact LiLtln .C�d��rL2C i UC" cl >�i1 L�11C'L1 in tTIO LLllidlnCl thl.f; c:ons1 rLicLLGn. 1 t I i i ,li-m'Itus of t-h, I' Ot. ! Iic''a- P�( J,-),- I juiv:1 11-3, 19,73 # P4ic 3 11,111-2-DPRTAL PPP (con li-nucd) The ht;ill Diaurx-):)d Will li_jvo -Lj,,e a,,-),,�x-alaTicc of bod-ng sunken because, of I Ball Di�r,)crnd rounding of U-ic- alon,": the riC111t fie!(! Side and i outfield-eld nr)und.-:-.. 91 ie C1 u outs will I)e fio-ld heigl3t. The bleachers will start an.prcx,:i�-.,ately 2 feet akyove. '111here will be seating for 350. Bleachers will iti similar to tjjo-� f-eln*Iiis court construction lv.dtli apqrox- in)ately 32-34 inch spacing hx-:?tween. '11here will be six. poles for li-yhting and a loud shaker system will he Lights Drovidcld. it was recoii-menc:,od 31.)v- ChFtirmm Thibod2au that a simlar loud spe-ake-r systcll be built for botb arcp1nitlieatre and ball field, so the waits can be shared. Tennis Court Tennis Court Lighting v ill- be a mermu-y metal- hal:Lde �wst-"ii with push Lighting button operat-ion to turn on until a desig-nat,-�-d t-impe 111TUit. It ;',as nOted that this is a c�-heaTx-,-r system jn t1-ie loncj LLui ratl-,er than coin operated systci-c, and it tlllli�es less enc rcr�- to provide. Mr. Beck e`i )la-ined Uie walk tray lic"Inting Ltun:C?s lvtve Jr---Cen req�,,cstetd from various distrib-,-I ter s b,y the staff and VAIA I)C2 rCV-JEAved by fh-e, staff and con-ni-ssion at City Hall %,,,itl,�in two to tLroc wcc`,,:s. It wa.s noted that a stancl-�-rdt fixtUre fo:,.: City parks has bc,-!en sucgested b-y- the .J staff, and tr -s is the reason to loo]k at different types at this tirte. Mr. 13eck rc-vdcn•.-ed the Pa3-1-, Plant list inclu:iijTg cdl trees, qriss area, g-rcarid cover and shnibs. 'the Ca.--mussion' w,?Proved t1ie entire wclrlking drzywii-vC,S gild as"ea,'d th-3 AppruTal architect to pl:oceod. 7 Chaj-yTraui 'rhJ.J1-,o,-ieau asked Beck- his feeling concei-niing the five acr:- v1ditional piece to the north of the el-,-1—stijlg M--J Orizll Par:,!-, s1l-101 LL-nd would t1his 5 acreo =11. ,7 S, - be satis�--actory "or a con-mu-nit-, cei-iter rE-tL1ie--:- than -Une c�,e sign at.�661 14 C11 pro- area. nIr. stated t31aL the location new asni(c-ned is tl-vc? )t-'ost perty appro-p1riato 1%::,cause of its access to Ste%7011-S Cr<-'01, Boulcvar,,!. Mr. Beciz was ask-O'l '11yout the IX-)sSiLdlity of tbe -131-lich -.t-oporty being acquired for pnd,; p-urjp(-)E;cs, an l if Uj'O existing p-,rk- O.osign could fit wit tj-lj-s He indicate'A t1nat it v:,ouldl, fit -in lT ly well ::Uid if the c(,)u-,,iunitv center was to be larger it iiv-,.y fit bctter on the Saich proix:rty. A discussion on the sviimd-ng 1-Dol and adc7itti-oral tennis courts was h,-21-d. �lr. indicated th-csc v?-oulld fit bcsL on Une fiv(-, acres e Saich prop rw.c� north 0,1 L110, exist-iiiy park s-1 to rat-lier tlian on the He e-Jso that if the City could only affo-c-d five acro's rathOr -Ui2m the 12 ("-;aich prop,rLy) that the loca'-ion would YO to the n0rLh of thc-, c:�Asting pa.,r-,K ,!.2 stated ilk: should be h 11( i 0 1 j - 'I d praur to V11,11- Ul)�-Y want il d n H)� 1)ork as Lh; s wou. det(n-wimp. location v,'ould !-)o ix st. _ _ Page 4 i Ai:i.nutes of the11ci�joL.rned Meeting.fo tom.. Parks and ��creation Goranissibn June 13, 1973 5 NE'KV MU STING i c ext The n`..ti`, nee hig of the Parks and Recreation Conuission was set for 4tT-djiesdciy, ,meting June 27, at 8:00 p.m. in the Library Conference Rocni. AUTO►URZM r -- 11:G0.p.m. i i f� i i r CITY CF CUpE_T7I DI0, State of California 10300 Torre Avenue, Cupertino Telephone: 252-4505 MINUTES OF THE R EGLIIAR MEETING OF THE PARKS & RECREi -[0N CO` MISSION HELD DUNE 27, 1973, IN THE LIBRARY CUEERSNCE RMI OF CITY FALL, CUPF-WI 0, CALIFORNIA CALL TO ORDER 1. The meeting was called to order at 8:05 p.m. by Chairman Call to Order Thibodeau in the City Hall Library Conference Room. ROLL CALL 2. Cowdssioners Present: Thabodeau, Espinosa, Fisher, Gabriel, Roll Call Snyder Ccmnissioners Absent: None Staff Present: Merle O. Butler, Director (8:15 p.m.) Donna J. Belke (Secretary) DaWDUCTIONS ' 3. None MINUTES OF PREVIOUS rErINGS 4. Approval of Minutes of *-' y 15, 1973, Regular Meeting Ccm Assioner Fisher indicated that under guests present and Minutes introductions, the name, Carol Baker, should be changed to Cindy Baker. Ccm-ni.ssioner Fisher moved and Ccnani.ssioner Snyder seconded the motion that the minutes of the Regular Meeting of May 15 be approved as corrected. Passed 5-0. 5. Approval of Minutes of June 13, 1973, Adjourned Meeting Comni.ssioner Snyder noved and Ccmnissioner Snyder_ seconded the notion that the minutes of the Adjourned Meeting of June 13 be approved as written. Passed '5- 3. OCK4JNICATIONS 6. Joe Higgins, re: Bay Area Parks & Recreation Commissioners BBQ Courmnications Director Butler explained that this is a state-elide BBQ in San Mateo on July 18. Any Commissioners interested in attending should contact the Parks and Recreation Office. Page 2 Minutes of the Parks & Recreation Ccmnission - June 27, 1973 , COt,:IU'NICATIONS (continued) Ccai.,mi.cations 7. Mr. & Mrs. Earl Sandman, re: Ballet Recital This was a letter to the editor of. the Courier expressing delight and satisfaction in the Recreation Department`s Ballet Recital and classes. 8. Mr. Don Hogan, re: De Anza Day This is a letter of appreciation front the De Anza Day Chairman, Don Hogan, to Ann Cuny, of the Recreation Department, expressing his gratitude for her efforts and cooperation "in making the 3rd Annual De Anza Day a huge success." Chairman Thibodeau asked who from the Departntent participated. Director Butler indicated that booths and exhibits of artists- in-action, including a cake decorating contest and a decorative wood painting demonstration, Caere inside the campus center. Square Dance and Belly Dance exhibitions were also conducted. PARKS & RECREATION MONTiiLY REPORT Monthly (! 9. Director Butler explained that the summer staff--65 playground Report ! leaders and aides--are now attending the Staff 'Training Session at Camp Monte Toyon near Aptos. Continuing leaders I train the new leaders and aides in policies and procedures, first aid and safety, games, sports, arts and crafts, leagues, 1 etc. This year a volunteer program bas been started whereby teens aged 14 and 15 car, work on a volunteer basis, assisting the .recreation leaders and aides. The Director indicated Recreation j that these volunteers are a good source for paid recreation Leaders & aide positions in the future. Commissioner Snyder questioned Aides whether the tLu-nover of staff was very high. Director Butler stated that it was not, and explained that many aides and leaders return summer after surrrer and positions are filled with those the department wants to re-hire first. Chaii-nman Thibodeau asked who does Ehe hiring �-md Comdssiorier Fisher asked if Cupertino youth are given any priority. It was explained that the department works with the personnel department in the testing and interviewing of applicants. Priority is given to Cupertino youth for the recreation aide positions. OLD BUSINESS Elections 10. L'_ection of Chairman and Vice Chairman Nominations for Chairman were: Commissioner Gabriel and Chairman Thibodeau. CoiT missionex Thibodeau %as re-elected. Nominations for Vice Chairman were: Commissioner_ Fisher and Commissioner Gabriel. Commissioner Fisher was elected Vic--Chair un. r , Minutes of the Parks and Recreation Comitission - June 27, 1973 Page 3 OLD BUSINESS (continued) 11. Review of Capi+mil. Improvements Programs Director Butler indicated that. the original bond issue figure Capital of four million was reduced to $2,823,500. The original Improvements proposal would have raised taxes by 37C. All items on, the October Bond Issue will be park development and acquisition. Other capital improve,—.nt items will be provided from surplus general funds. This information is contained in a mere from the the Director to the Parks and Recreation Commission and will be formally announced by resolution at the July 2 City Council meeting. Items =ncluded on the Bond Issue are: Memorial Park Develo— .:nt ($644,800) , Memorial Park Addition ($185,000) , Stever :--eeh Park ($346,000) , Somerset Square Bond Issue Phase II ($23,5001 , Monta Vista Park ($475,000) , Portal Park Expansion ($200,500) , Linda Vista Restrooms ($20,600) , Civic Center Land Acquisition ($361,600) , and Memorial Park Community Center ($566,500) , totaling $2,823,500. The Can nissioncrs questioned the validity of including the Civic Center' Civic Center Lard Acquisition as part of the bond issue, indicating that it might be misleading since this land may not be used for park purposes and this bond issue is to be ® for park developr�nt and acquisition. Also they felt that the price of the land--$2.00/square foot or $90,000 an acre-- was grossly overpriced for park property, if it were to be developed for a park. Commissioner Fisher pointed out that the $20,600 figure on the memo .for lighting the teruii_s courts at De Anza College should be half that amount, because the City is paying only half the cost. 12. Review Revenue Sharing Appropriations At the June 4 City Council meeting, current revenue sharing Revenue funds were appropriated--$7,500 to the Cupertino Round-up and Sharing $97,000 (approxilrate) for Phase I development of Memorial Park. Surplus; general funds would be added to bring the 1st phase develomi--_nt total to $225,000. The working drawings for Memorial Park should be in the Parks and Recreation, Office next week and construction could possibly begin the end of August or early September. Commissioner Fisher asked if the $225,000 was included in the $644,800 :figure indicated for the bond issue for Memorial Bond Issue Park. The Director stated it was. Tt:is $225,000 would then be returned to the surplus general fund in order to bAlance the 5 year capital improvat,,ent program. Commissioner Fisher and Cca,,iiidssionec Czihriel did not agree with having to put the mr)n_i.es back into the surplus general fund and felt that this would be a "sticky" point to sell the voters on. Page 4 Minutes of the Parks and Recr�.ation Cmni.ssion - June 27, 1973 OLD BUSINESS (continued) 12.' Revenue Sharing Appropriations (continued) Chairman ". bodeau added that this stun could be used for Bond Issue the operation and maintenance of Memorial Park over the five year program which has been shown to amount to $387,000+. Director Butler indicated that if this was not returned, two alternatives could be considered: 1) remove $225,000 fraan the bond issue and came up short, or 2) not start construction until after the October Bond Issue. The Caranission agreed { that construction should not be delayed until after the bond t issue since the $225,000 is available now, but did ask 'hat someone be available at their next meting to explain this point to them. 13. Discussion on Cormissioner's Tour Tbur The Commission felt that the recent tour of City facilities was worthwY,ile and indicated a desire to visit other Community Centers in near by cities--Mountain View, Newark, San Mateo, Redwood City, Millbrae, Menlo Park and Fairfield. It was suggested that a weekday be chosen, since the centers would be open then. Thursday, August 2 was tentatively set for the tour date. 14. Plague at Somrset Square Plaque at Director Butler stated that no further word has been Somerset received from the Brownie group regarding the plaque at Square Park Somerset Square Park. { 15. Budget if Director Butler indicated that some items were .cut from the Budget ! budget--including the new car. Leadership at the parks was reduced to one leader at each park on the weekends and programs at the elementary schools was also eliminated again this year. The budget is now subject to City Council approval and will be. presented at the July 2 Council meeting, with .study sessions following. NEE BUSINESS 16. Summer Program and Registrations Summer The Director informed the Coimtission that 239 special activity Programs and programs were offered this sairer, 29 of Oiich were cancelled Registrations (approxinkitely 10%) . I-le also comparoJ last year's registrations for May and :iuiic to this yoar's, indicating that approximately $3,300 more has been collecte-1 this year. a Minutes of the Parks & Recreation Con mission - June 27, 1973 Page 5 NEW BUSINESS (continued) 17. Review Formula for 1974 State Bond Appropriations The State Bond Issue, to be voted upon in June of 1974, totals State $4,915,000 for Santa Clara County. Half of t`iis amount will Bond go to County regional areas and the other half will be divided Appropriatio between the cities. The Director explained that each city's priorities must be submitted to Santa Clara County Parks and Recreation Director, Bob Amyx, by January I in order to qualify for, the funds. Cupertino's share totals $49,159. Each city's share was determined by a farmula based on the 1970 population figures. BUSINESS INITIATED BY CMUSSION 18. Citizen's Goals Report Commissioner Espinosa expressed the wish that she would like to Citizen's discuss the Citizen's Goals Committee Report or_ open space. Goals Report Due to an oversight, this item was left off the agenda for this evening's meeting. The Comni.ssion acknowledges receipt of the report and will be discussing it at the next meeting. MISCELLANEOUS 19. Discussion on Changing Meeting Night The regular meeting night was changed to the second Wednesday Meeting Night of each month, at 8:00 p.m. in the City Hall Library Conference Changed Room. The next meeting will be Wednesday, July 11 20. Bike Lanes Commissioner Espinosa stated that she noticed in the minutes Bike Lanes of the new Public Safety Cc nini ttee that bike lanes were discussed. She asked t„iio had the responsibility for this pro- ject. It was indicated that the Parks and Recreation Coun-Lission began discussing.bike lanes a few years ago. Canmi.ssioner Gabriel indicated that he felt that coordination between this Commission, the Public S�ifety Comu_ttee and the Planning Com- mission was necessary, but that the responsibility should be officially assigned to one body. Co. dssioner fisher moved and Comuissioner Snyder seconded the Motion motion that the Parks and Recreation Commission be appointed as the responsible policy planning body for bike lanes within the City. Passed 5-0 The Commissioners agreed they would like the City Council. to Request for consider til-ds motion and to take action as to which Conntission City Council should have jurisdiction over bike lanes within the City. Action ADJOURZ911r -- 10:40 p.m. 011E-1faRTRIO, State of California 10300 11br-re A%7enue, Cupertino Telepdne: 252-4505 MINUTES OF THE FFj'LJLA.TZ =INr. OF THE PARKS & RDCREATTION, C0 1 ISSICXN f L:LD JULY 11, 1973, DJ `tYLF LIBRUAN COlUTJUNICE R0C 4 OF CITY HALL,, CCTPER-CI N'O, CALIFORh1IA CALL TO ORDER 1. The meeting was called to order at 8:02 p.m. by Vice-Chairman Call to Order Fisher. Chairman Thibodeau entered the meeting shortly thereafter and conducted the rest of the meeting. ROLL CATS, 2. Camnissi_oners Present: Thibodeau, Espinosa, Fisher, Gabriel, Roll Call Snyder CcRuissioners .Absent: None Staff Present: Merle O. Butler, Director Donna J. Belke, Secretary III nI "CTIC NS 3. None MINUTES OF PREVIOUS iv ►:ING 4. Approval of Minutes of June 27, 1973, Regular Meeting Minutes It was moved and seconded that the minutes of the June 27, 1973, Regular Meeting be approved as written. Passed 5-0. COMes NlICATIONS 5. Royston, Hanamoto, Beck & Abey, re: Memorial Park This letter, dated July 10, contained notes from two meetings Connuni.catio, held on June 4 and June 13, concerning Memorial Park, Phase I development. C m issioner Espinosa questioned who was donating the cherry trees mentioned in the notes. Director Butler explained that the Sumitomo Bank of California donated these non-fruit bearing trees, which are similar to those in Washington D.C. These may be planted around the perimeter of the amphitheatre. Page 2 rlinutes of the Parks and Recreation Ccmmission - July 11, 1973 ' PARKS & RBCRE7ITION MONTHLY IZEMRI' 1-bnthly 6. Director Butler pointed out the recreation events planned for Report the near future--San Francisco Zoo Trip (July 18) , Oakland A's game (July 28) , and city-wide Carnival at Portal Park (August Q . He stated that 120 children attended the Frontier Village Trip. Bus Chairman Thibodeau questioned whether the bus purchased by the city would be used for these trips in the future. The Director said no, that it would not be used, mainly because the bus would be from 15-18 years old and would only be used around the City. Chairman Thibodeau suggested looking into Greyhound buses that have bean offered for conversion to recreational vel-.isles. Instructors Commissioner Gabriel cruestioned why the Parks and Recreation Department paid their .instructors on a percentage basis rather than on an hourly salary basis, like sunnyvale pays some of their instructors. Director Butler explained that there are advantages and disadvantages to each based on the numbers of people who register for certain classes. He explained that the Department could stand to loose money in certain situations if instructors were paid on an hourly basis. Generally, classes are based on $1.00 to 1.25 per lesson. Spring The spring registration report prepared by the Recreation Registrations Department, indicating classes, total registered, and classes filled or cancelled, was discussed by the Ccm-issioners. The Co=;issioners felt that this report was very worthwhile and would like to continue to receive this .report in the future. OLD BUSINESS 7. Review Working Drawings for Memorial Park Memorial Director Butler explained that the working drawings had to be Park I�brking reviewed by the Commission and staff this week and sent back- Drawings up to Royston's Office for any changes to be made, so that final presentation to the Council could be made in three weeks. Bids can then go out and construction begin about mind-September. Phase I bids will include the tennis courts, restrooms, ball field and parking area. Alternate bids will also be called for on the small concession building, tennis court lighting and vinyl covered chain link fence around the tennis courts. The Commission reviewed each of the working drawings for the follud-rig: tennis courts, grading plan, bleachers, sprinkler system, landscaping, restroom facility, snack bar (alternate) , ,did l:i_giiti.ng fixtures (for tennis courts, ball field and parking lot) . Director P-at 7 er ques t.iomxi wliether the bleacher seat aL 15" would be adequate. " ,ating capacity for the softball field is 350 cjnd the tennis courts is 225. Minutes of the Par),s & Rrc reation Ccnudssion - July 11., 1973 Page 3 OLD BUSINIl�S (continued) 7. Review Wbrking Drawings for Memorial Park (continued) Commissioner Gabriel raved and Ccmnissioner Espinosa seconded Motion the motion to approve the first phase working drawings as presented and proceed with going out to bid, subject to Public Works staff approval of the working drawings. Passed 5-0. 8. Discussion on Bond Issue and Capital Improvement Program Director Butler explained that the $225,000 discussed at the ( Bond Issue last Con-.nssion meeting has been removed from the bond issue. Ile went over all the figures prepared by the staff with reverence to tax increases or decreases--without any major development, with the Hilton Hotel., and with both the major shopping mall and the i __on Hotel. These figures will be mailed to the Ccnunissioners -for their information. 9. City Bicycle Route The City Council has designated that the Public Safety Bicycle Conanission shall have authority over the bike routes in Routes Cupertino. Director Butler indicated that tree bond issue provides for several new routes over the next five--year period. He will be outlining these on a map for the next Ccnu dssion meeting. 10. 1`bone NEW BUSINESS 11. Discussion of Goals Cor.in.ttee Report on Open Space The CaTaia-ssion revic ,,ed the expanded goals report and indicated Goals that they acknowledged the report and felt it will be used in Committee the future as a reference material. Commissioner Espinosa Report pointed out t-_t some of the recommendations in the report are already '6V-orporated in the present parks and in formulat-ing future plans for other parks, the goals can be taken into consideration at that time. She also expressed the feeling that the figures for swimning pools were unrealistic. She also felt that sections b and c on page 1.1 were inconsistent— you cannot teach swirin ing in a wading pool. Ccnynissioner Espinosa also questioned why the proposed Hillside Committee Would be reporting to the City Council if they are to be a sub--committee of the Parks and Recreation Ccnmission. Ccunissioner Gabriel expressed the feeling that the original document and the supplement should lie reviewed and discussed from time to time as all of the barks couc before the Commission for develolpirent discussion. f i Page 4 Minutes of the Parks & Recreation Ccanission - July 11, 1973 0 NEW BUSINESS (continued) 12. Horse Ranch Nature 'Nail Booklet :tore Trail Comni.ssioner Snyder gave to the Conedssion a booklet prepared by a San Jose State student, Nancy Black. The booklet proposes a nature trail at the Horse Ranch and includes pictures and discussions on the flora and fauna all along the trail. The Commissioners were impressed with the booklet and felt that a letter of thanks should be sent to Nancy Black. They also felt that perhaps wjien the offices were moved dawn to the Ranch, these booklets could be made available for park visitors. BUSINESS INITIATED BY THE COT MISSION 13. None MISCELLANEOUS 14. Wilson Park Activities Wilson, Park Commissioner Fisher expressed concern over some things that Activities are going on at Wilson: 1) There are not as many children in the park as in past years, and 2) that certain rules were not being enforced--the no bike riding rule is being broken by adults as well as children, and also many dogs are running loose in the park. The Commission thought perhaps either a bike lane could be provided (since they are being provided in future parks) or else ask for more strick enforcement by the recreation leaders. Director Butler indicated that prier to this time- permitshad been issued to various people permitting them to exercise their dogs unleashed. Haaever, these permLts have all been revoked-- the City Attorney informed the Parks and Recreation Department that this was in violation of the City's ordinance. Loose dogs should be reported to the County dog catchers. Director Butler indicated that the leadership on weekends in the parks has been reduced to one leader to each park. Progranming is done Monday through Friday; supervision only is provided on the weekends. AD,j0UK1 nNT -- 10:25 p.m. 4 4 CITY OF CUPERTI:10, State of California 10300 Torre Avenue, CuZyartino Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE WdOG & RMTtATION CONINUSSI(Xq IUMD AUGUST 8, i973, IN 'I'HIE: LIBRARY C 0NFEFENa7 RDOM1 OF CITY HALL, CUPERTINO, CALIFORNIA CALL TO OWER .1. The meeting was called to order at 8:00 p.m. by Vice Chairnan Call to Fisher. Order ROLL CALL 2. Commissioners Present: Fisher} Espinosa, Snyder Roll Call C m-nissioners Absent: Thibodeau, Gabriel Staff Present: Merle O, Butler, Director Donna J. Belke, Secretary Roger D. Val, Supervisor (8:45 p.m.) LNTRODUCrIONS 3. Dennis Rostrough of the San Jose Mercury was introduced to the Introductions commission. He requested that agendas and Parks and Recreation Monthly Reports be mailed directly to him at t)e Merainj,. Millie Mattison, currently of the Personnel Department, was i introduced to the Commission. She will be replacing Donna Belke in the Parks and Recreation Office beginning in Septeriber. MINUTES OF PREVIOUS MEETING 4. Approval of Minutes of July il, 1973, Regular Meeting Minutes It was moved and seconded that the minutes of the Regular 1 Meeting of July 11, 1973 be approved as written. Passed 3-0. COTWENICti IONS Vice Chairman Fisher cemented that he was pleased to see such a ( Ccmmunicatior good response to Chairman �fiibodeau's letter, concerning Highway Funds for Bicycle Paths. 5. Representative Charles S. Gubser, re: Highway Funds for ` Bicycle Paths 1 6. Senator Ecb nd S. Muskie, re: Highway Funds for Bicycle Paths 7. Senator Lloyd Bentsen, re: Highway Funds for Bicycle Paths age 2 Minutes of the Parks & Recreation Commission - August 8, 1973 4 C'ONi'�INICATIONS (continued) icationi 8. Representative John A. Blatnik, re: Highway Funds ror Bicycle Paths 9. Senator Jennings Randolph, re: Highway Funds for Bicycle Paths 10. Representative Don Clausen, News Release on Highway Funds for Bicycle Paths PARKS & RECREATION b CX,'47 LY REPORT nthly 11. Director Butler stated that today's trip to Sea Cliff Beach port was the last trip for the summer program. This was a relatively small trip--only two bus loads of children--compared to the previous trips to Frontier Village, San Francisco Zoo, and an Oakland A's game. I The Junior Olympics, planned for Saturday, August 18, is the last major City-wide event scheduled for this summer. He explained that the Annual City-wide Awards Night, originally scheduled for Friday. August 24 at De Anza College, had to be changed because the college is now charging a $25 fee for the use of their facilities. Each individual playground and park will hold their awn awards ceremonies in conjunction with their I last Friday night's family activities. There are no other i facilities at the present time that would be able to house the numbers of people involved in this event. The playground staff felt that having each individual area take care of their owai awards night be more meaningful to the parents and children, since, in the past, it has been found that often parents and children only stay until their school's awards have been given. t The Director also stated that the fall and winter recreation schedule is being finalized new, and will go to the printer next week. Registration will again be taken on a mail-in only basis from August 27 to September 7, with walk-in registrations beginning on September 10. Most fall classes are scheduled to begin the week of September 17. OLD BOSIN1SS 12. City Bicycle blaster Plan of Routes Master Plan Copies of a map, prepare by the staff, showing the existing of Bike bike trails and the proposed paths, was given to the Commissioners. Mutes 'Tlie proposed bAe paths are dependent ul..-)n the outcome of the bond issue, set for October 9, 1973. 1 Minutes of the Parks & Fp.creation i'csEmissi.on - August 8, 1973 Page 3 OLD BUSINESS (continueLD 12. City Bicycle Master Plan of Routes (continued) Master Plan of Bike Cormissioner Espinosa caestioned the safety of the proposed Routes lane on Wolfe Road, stating that if the regional shopping center were approved for Vallco Park, Wolfe Road could, conceivably, beccme another Highway 9, with t:he amount of traffic generated. It was explained that this proposal was put together by the Capital ImprovEinents Committee a year ago, before the regional shopping center became a major issue, and that the traffic problem will certainly be dis- cussed at a later time. No final decisions can be made, of course, until. after the bond issue in October. Cam-Li.ssioner Snyder asked whether the routes will connect Connecting with routes in San Jose, Sunnyvale, and Saratoga. He felt Routes to that such connections are important a--1 that each city other Cities should not have routes only within their boundaries, inde- pendent of every other city. Director Butler was asked to check with Glen Grigg, City Z`raffic Engineer, to see if i such arrangerreilts are being handled on the County level. i Vice Chairman Fisher asked if the route on McClellan Road Route to wou.id be extended to the Horse Ranch. Director Butler Horse Randh explained that such a route had been plw-ined to the Horse Ranch, not on McClellan Road, but through the McKay cor- dominim develoixrent on the D'Ami.co property along the creek and through the Horse Ranch property. It was felt that even if McClellan Road would be improved, it would j still be hazardous for a bij:e lane. ahe Commission felt that it is h1mortant that all the City I Connecting parks be connected by bike trails. The PW,),I.ic Safety Corn- City Parks mission was designated by the City Council as the body responsible for bike paths. `i`he Parks and Recreation Com- j mission can, however, nake reco=-_ndations to that Comisssion relative to the connecting of all City parks by bike trails. Vice Chairman Fisher asked if bike paths will be provided Paths withi within parks. Stevens Creek School Park is unique in that � Parks it is the only park providing such paths wi.'dii.n its bound- aries. ccmiii.ssioner Espinosa cLrxi'tented that t}7c City of Palo Alto, in many areas (particularly around Stanford University) , has provided special stop signs for bicyclers. Special Stop She felt this was an excellent idea because it alerts the Signs cyclist to the fact that he is operating a vaeicle. OWN + age 4 Minutes of the Parks 6 Recreation Commission - August 8, 1973 OLD BUSINESS (continued; } 13. Horse Ranch Park Building Modifications Bid Opening id Opening I Director Butler explained that $20,400 had been budgeted for or horse + the refurbishing of the Langman Home, for use as Parks and ch i Recreation Offices. Three bids were received--$25,600, $27,600, and $33,000--but were well over the budgeted amount. The difference in the bids was due to the materials proposed for the re-roofing of the building. The specs called for fire- resistant shake, and the high bid was based upon this require- ment. The staff has suggested that the project be sent out , + to bid again during the winter, when contractors would have less work and bids may be lower. Ccmmissioner Fisher felt it wouldn't be too likely that the bids would be lover, even if we waited--prices of lumber and labor are going up all the time. Director Butler indicated that Chairman Thibodeau had suggested to him that nothing be done until after the bond issue, since the Parks and Recreation Offices could move into i the Community Center Building upon its completion, if the s bond issue is successful. + ' Ccnmissioner Fisher asked if their had been much vandalism at the Horse Ranch during the summer. The Director stated that there was more in the spring when Monta Vista High School was in session, than there has been during the summer. i i 14. none NEGV BUSINESS i 15. Request from Cupertino Historical Society for Proposed Renaming of Horse Ranch Park ng of This letter from Louis Stock]meir to Mayor Irwin reviewed the orse Ranch background history of the Horse Ranch property and--in view of ark the history and four reasons that he states--suggests that the park be named--iNkClellan Park. The Commission tabled ;:urther discussion on this subject until a full Commission is p::esent. The Commission asked Director Butler to thank Mr. Stocklmeir hemming of for the background information, and ask for historical infor- tevens mation on the Stevens Creek Elementary School property site. eek School The Commission would like to change the name of this park ark because of the confusion that may be created by having a name so close to that of Stevens Creek County Park. s Minutes of the Parks and Recreation Ccmmisslon - August 8, 1973 Page 5 NEW BUSINESS (continued) 16. Bond Issue The Director informed. the OxwLission that October 9 has been Bond Issue set as the bond issue date. The Cca d.ssioners felt that extra meetings will probably have to be called, because there is only one Commission meting--the September meeting-- i between now and the bond issue date. I BUSINESS INITIATED BY COM[IIISSION } 17. Planning Commission Meeting Director Butler explained that the Planning Commission Memorial reviewed and approved the drawings for Memorial Park at Park Plans their meeting of August 2. He stated, however, that they Approved expressed concern over the lighting of the tennis courts and ballf eld and the public address system used for these two activities, and how these would affect the residential area. The Director explained to them that the lighting would be n-etered to turn off at 10:30 p.m. j The Planning Con fission indicated t,-iat they would like to see the City purchase the Saich property. i MTSCE,LIe&-J-1US 1 18. Cupertino Citizens Goals R-!port The CcLm ission was given a copy of the "Gerais of C%pertino" + Goals Repo Report. Cco mi.ssioner Espinosa asked where the report was printed, and it was stated that it was done at City Hall I by the City staff. I E 19. Vandalism at Portal Park Recreation Supervisor, Roger Val, informed the Ccmmi.ssion Portal Par 4iiat a group ranging in age from 15-22, that have been Vandalism hanging around the park, have been causing problems not only for the park, but also to residents living around the park. He stated that damage has been done to several homes and property in the area--paint on cars, salt on a lawn, and i damage to a garage door. Mr. Val indicated that a meeting wls called two weeks ago, involving Sheriffs officers, the City Manager, Poss Smith, the City Attorney and himself, regarding the problem. As a result of the meeting, additional plain clothesmen have been on the paa:k, and things have seemed to have q ,ieted down some in the last two weeks, according to the maintenance man on the park. Canni.ssioner Fisher indicated that he has seen a similar group at Wilson Park. IIe asked whether it would be possible to have the officers who patrol the area, walk through the park with flashlights instead of just driving by on the street. Another meeting has been set up for August 31, to discuss the results !i I qe 6 Minutes of the Parks & Recreation Ccamdssion - August 8, 1973 NIISCELid'NEOUS (continued) 19. Vandalism at Portal Park (continued) r 1 Park and decide what additional actions should be taken. One ism suggestion was to change the watering schedule to later at night, which would discourage .loitering after hours. A question was raised as to why the park closing was set at 11:00 p.m. in the ordinance. It was indicated that the thinking, at the time the ordinance was written, was that many programs conducted last until about 10:30 p.m. , with a half hour allowed for cleaning and closing. It j was suggested that this be put in the form of an amAsx1wnt to the ordinance. AWOURTA&T --- 9:30 p.m. s I 3 1 l 1 I CITY OF CUPERTINO, State of California 10300 Torre Avenue Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE PARKS & RECREATION COMMISSION HELD OCTOBER 10, IN THE LIBRARY CONFERENCE ROOM OF CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER 1. The meeting was called to order at 8:05 p.m. by Chairman Cali to Thibodeau. Order ROLL CALL 2. Commissioners Present: Thibodeau, Espinosa, Snyder Roll Call Fisher, Gabriel Staff Present: Merle 0. Butler, Director Millie M. Mattison, Supervising Clerk Roger D. Val , Supervisor Guest: Robert Goizalez, member of Cupertino Citizens' Goals Committee INTRODUCTIONS 3. None MINUTES OF PREVIOUS i-7ETING 4. Approval of Minutes of August 8, 1973 Regular meeting Minutes It was moved and seconded that the minutes of the Regular Meeting of August 8, 1973 be approved as written. Passed 5-0 COMMUNICATIONS 5. Mrs. John F. Mallory: Letter of congratulations to the Communicat- Recreation Department staff for their outstanding program, ions and most specifically the Tiny Tots program. 6. Santa Cruz Mountain Trail Association re: Invitation to Commission and staff to attend the Fall Conference on "The Santa Cruz Mountain Trail System," to be held Saturday, November 3, 1973 at the Veterans Memorial Building, 1455 Madison Avenue, Redwood City, California. PARKS AND RECREATION MONTHLY REPORT 7. Director Butler stated most of the fall specialists classes Monthly began the last week of September. Attendance is normally Report low during this month because of new classes beginning and 40 a break in the playground and teen program. Supervisor Val reviewed the Collins teen club program. There was an excellent turnout at the first school dance (252) . C f Page 2 Minutes of the Parks & Recreation Commission - October 10, 1973 PARKS & RECREATION MONTHLY REPORT (continued) ° i Over 500 membership cards have been sold. Over 50 attended i San Jose State-Pacific football game and a hayride is sched- uled for October 14. Commissioner Espinosa expressed interest in this year's program and commented favorably on the first dance which her daughter attended. Supervisor Val reviewed the strict rules used this year and the importance of strong leadership. Mr. Al Ariza, a graduate recreation student from San Jose is the Senior leader in charge and has developed ` an excellent program and good rapport between Collins admini- stration, the students and the recreation staff. Teen Program] The Kennedy teen program continues to follow the same format 1 as 1972-73 with school instructors supervising special interest I clubs in golf, wood-shop, model airplanes, slut-cars, wrestling, as well as, after school dances. Mr. Les Carlson once again I is Senior leader for the Kennedy program. I OLD BUSINESS i -School Bus S. The Director related information regarding the purchase of a used school bus for the use of the Recreation Dejartment, for field trips. The bus in question was a 1959 Crown Coach with a 590 Hall-Scott engine, hydraulic power steering, five speed transmission, full air-brakes, gas powered and with seating capacity (79 children or 53 adults). { It was found upon investigation that the insurance for such a bus would be approximately $2500 per year, which makes the purchase most unlikely at this time. 9. Request from Cupertino Historical Society for proposed naming of Stevens Creek Park Commissioner Espinosa questioned whether it is the Horse Ranch park or Stevens Creek Park being renamed. The Director stated that, actually, it was both because the discussion of renaming parks had been tabled at the August Commission meeting until a full Commission was present. Stevens Ck. After much discussion, it was moved by Commissioner Thidodeau, Park seconded by Commissioner Snyder, that Stevens Creek Park be renamed Varian Park after Russell H. Varian. Motion parried 4-1 Commissioner Gabriel Opposed ! As an alternate recommendation, providing the Council does not want to name parks for community leaders, the name "Stonydale Park" is offered. Motion carried 5-0 i 10. Renaming of Horse Ranch Park Horse Ranch All Commissioners were favorable to continue calling this park Park "The Horse Ranch" until such time as it is developed. Commissioner Espinosa introduced the motion and Commissioner Snyder seconded the motion. Motion carried 5-0 i Minutes of the Parks & Recreation Commission - October 10, 1973 Page 3 11 . Bond Issue Review There was mach discussion as to the possible reasons for defeat of the Bond Issue of October 9, 1973. Mr. Robert Gonzalez thanked the entire Commission for all their help promoting the Bond Issue. He felt that in the future, the Citizens of Cupertino will have to present a more solid front. 12. Bid Opening on Memorial Park - October 11 , 1973 The contract for the work to be done at Memorial Park Contract should be awarded at the Council meeting Monday evening, a►,rard October 15, 1973. First phase of work to be completed includes; restroom facilities, softball field, parking lot and four, or possibly six, tennis courts. Conduit for lighting of tennis courts and softball field will be included in this i phase. A special meeting of the Commission was called for Thursday evening, October 10, to hear a report from the Director on the results of the bids. NEW BUSINESS 13. Evaluation of Summer Program Chairman Thibodeau asked Supervisor Roger Val to present ! Summer ® his evaluation of the 1973 Summer Program. i I program Supervisor Val stated that he had made a general evaluation revaluation of the department's Summer Playground program and wished to share with the Commission his thoughts and recommend- ations on how the 1974 program could be improved. He asked for comments and recommendations from the Commission. He felt there were a number of ways the Playground Program could be improved. Some suggestions he made were to: 1 . Cut down the number of staff - 2 staff members per playground with up to 4 staff members at Portal Parks and perhaps at Wilson. 2. Have more city-wide events and eventually work up to one per week, a. New events - Balloonik and Water Carnival . New events 3. Eliminate the Beach Trip. Frontier Village, San Francisco Zoo and the A's trip ,re good. The Oakland A's trip was very successful and had over 300 in attendance. 4. Family night at the schools should be cut back to Family night every other Friday or once a menth. Family nights at the parks could be held every Friday. Playgrounds do not have enough attendance to justify the event. The playgrounds can concentrate on a special event during the day and serve more patrons. 5. Weekly movies are fine. The children seem to enjoy j them immensely. i I Page 4 Minuies of the Parks b Recreation Commission - October 10, 1973 Summer Supervisor Val stated also that a sound In Service Training Program program is the backbone of a good summer program. The Evaluation following suggestions are !;lade for the 1974 In Service Training. (cont'd) 1 . If we return to Monte Toyon for In Service training, the time will be cut to three days. 2. If we stay in Cupertino, the training program could be run on two consecutive Saturdays with a Bar-B-Q following. 3. Have more outside professionals to be session leaders. 4. Only new staff will be required to attend the policy and procedure sessions. 5. Involve all leaders at one time rather than splitting in- to small groups and rotating. 5. Sessions should be run as though leaders were actually on the playground. 7. Assign the more experienced leaders with training sessions early - not one week prior. Mr. Val was very enthusiastic about the Day tamp Program. It had very strong staff and they performed a 'super-great' job. Mr. Val touched on all phases of the summer recreation program and is now planning a well organized, well staffed In-Training program and Recreational program for 1974. Fourth of During the discussion of planned recreational events for the July coming year, Commissioner Espinosa stated that she hoped by next Fourth of July, there could be a softball diamond com- pleted at Memorial Park, so a Celebration could be held there, with a picnic, fireworks, etc. The Director agreed that it could be a goad way of keeping people close to home and off the highways for this special celebration. Commissioner Gabriel stated that Supervisor Val 's report had been well done and that he highly approved of the report and of the evaluation. All the Commissioners complimented Mr. Val on the work and thought involved in presenting such an evaluation. All Commissioners thanked him for his consideration and thoughtfulness for wanting to share with the Commission, his plans and recommendations for the coming year. BUSINESS INITIATED BY COMMISSION 14. Settling Pond or Percolation Pond Percolation Commissioner Espinosa has been contacted by an area resident, Pond Mrs. Nancy Hertert, concerning the proposed Flood Control District's percolation pond at Bubb and McClellan Rds. She asked if the city had intentions of landscaping around the pond. Mr. Gonzalez stated that model boat races and small lake activities could be held on the lake if the city developed the site. t The Director indicated the ponds would be to a depth of nine feet and if the city landscaped the area, they would be liable for any accidents in the water. The insurance may be prohibitive for this. If the city does not landscape, the Flood Control District would fence the area. The Commissioners asked the Director to check with neighboring cities concerning their in- volvement with percolation ponds , insurance costs , programming, etc. Minutes of the Parks & Recreation Commission - October 10, 1973 Page 5 i i 15. Agreement with De Anza College regarding Tennis Courts The Director indicated the Council has signed an agreement •Tennis Courts with De Anza College to share the cost of lighting the seven tennis courts at De Anza. The cost is not to exceed $12,000 each. i i 16. ' Trash 'Dumpster' at Wilson Park Commissioner Fisher stated his neighbors were concerned Trash about why a trash 'dumpster' had been placed at Wilson Park Dumpster near the main entrance. Residents feel this is a terrible 'eye sore' and down-grades the beauty of the area. Since it appears to be chained down, the question has arisen as to } whether it will remain there permanently. The Director stated that he would check on this with the Public Works Department. ; MISCELLANEOUS 1 17. District IV Commissioners' Night Barbeque - October 18, 1973 All Commissioners , staff and spouses are invited to attend i Annual the annual Barbeque, being held this year at the Recreation Commissioners Center in Mountain View. Tickets are $5.50 per person. Bar-B-Q Commissioners wishing to attend may call the Cupertino Parks & Recreation Department. 18. Business regarding Ordinance 602 & 603 Mr. Gonzalez asked the Commission if they were aware of the Ordinance proposed ordinances regarding park land dedication or ;602 & 603 payment of fees . If they were not, he suggested they become aware and offer their opinions to the Council in favor of adoption. After discussion, the Director stated copies of the ordinances & resolution 3455 would be provided at the Thursday, October 11 meeting. ADJOURNMENT 19. The meeting was adjourned at 10:30 p.m. j a � i I i 4 t 1 CITY OF CUPERTINO, State of California I 10300 Torre Avenue Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE PARKS & RECREATION C0M1%11SSION HELD ? NOVEMBER 14, its THE LIBRARY CONFERENCE ROOM OF CITY HALL, CUPERTINO, CALIFORNIA i CALL TO ORDER i Call to Order 1. The meeting was called to order at 8:10 pm by Chairman Thibodeau. ROLL CALL Roll Call 2. Commissioners Present: Thibodeau, Espinosa, Snyder, Gabriel Commissioners Absent: Fisher Staff Present: Merle 0. Butler, Director Roger D. Val, Supervisor Mille M. Mattison, Supervising Clerk Guests: Graduate students from San Jose Guests State University INTRODUCTIONS 3. None. Meeting was moved to the Council Chambers because of the ` Meeting to large number of guests. Council Chamb MINUTES OF PREVIOUS MEETING � Minutes 4. Approval of Minutes of October 10, 1973 Regular Meeting It was moved by Commissioner Gabriel and seconded by Commissioner Espinosa that the minutes of the Regular Meeting of October 10 be approved as written. Passes 4-0 i COMMUNICATIONS ! Communication 5. The Director informed the Commissioners that letters and articles regarding our Organic Garden had been sent to National and State Park & Recreation magazines for their consideration regarding publication. Answers have been received from: 6. Mr. M.C. Goldman, Managing Editor of Organic Gardens & Farming Magazine, thanking Mr. Butler for sending an !, article on Organic Cardening, and stating the article I would be taken into consideration for publication. National Parks & Recreation Magazine, Mr. Charles B. Fowler, Editor, thanking Mr. Butler for the submitted article ' and will notify (aim of the suitability of the material ! for publication.. age Z ! Minutes of the Parks & Recreation Commission - November 14, 1973 PARKS AND RECREATION MONTHLY REPORT Supervision s 7. The Director reviewed the report briefly with attention given to the number of hours of supervision for the various parks and special programs. Commissioner Espinosa commented on ' the success of the Bingo Night at Collins school. She compli- Bingo Night ? mented the staff on their outstanding direction of the event. Advisory Supervisor Val stated that an advisory board has met, consisting Board of parents, teachers and Par'-.9 & Recreation staff, to set up new standards for teen dances at Collins Junior High school. For example, pre-sale of membership cards with member's pictures, being one new method of handling attendance at dances. The ` individuals on the advisory board will also act as chaperones for these dances. OLD BUSINESS ' First Phase 8. Memorial Park Development Development Six bids were received for the first phase development of Memorial Park, and all were too high. After reviewing these ' bids with contractors and architects, the City Manager, the Public Works Director and the Parks & Recreation Director felt that it would be better to go ahead now with the plans already submitted rather than go to bid again. The City Council authorized adding $65,000 from the General Fund surplus and awarded the low bid of $281,122 to Munkdale Construction Co. of Burlingame. The initial development will consist of a softball field, six tennis courts, softball and tennis bleachers, . underground conduit (only) for future lighting, restrooms and a parking lot. Entry into the park will be from Mary Avenue. Negotiations are approximately $6,000 from the initial bid are under consideration. Time limit The time limit for the contract is four months from starting date of construction, plus 'rain' days. Work should begin within 30 days. , 9. Percolation Pond Landscape Upon conferring with Planning Director Sisk, it was learned of Pond that the Flood Control District will landscape the percolation pond at Bubb & McClellan Rds. , and install a 42" high fence # around the perimeter of the lake, at no expense to the city. It was unknown if fish would be stocked in the pond. i Recreational;, Commissioner Gabriel was interested in the possibility of Development ? recreational development of the pond. The Director was re- quested to investigate the starting dates for the construction of the pond and report to the Commission. 10. Remodeling of horse Ranch Termites Remodeling began on Monday, November 12, on the Horse Ranch house. Termites were found, making it necessary to call for a termite inspection. There was no termite inspection called t for at the time of the property purchase because the property i i t i t . �Minutes of the Parks & Recreatioi Commission - November 14, 1973 Page: 3 was bought for land value only. There was no value placed on the buildings. 4 11. Renaming of Parks City Council decided against naming parks for individuals. ;Questionnaire After discussion, it was recommended that any questionnaire ire: Renaming going to the residents of Cupertino, regarding the renaming of parks of parks, or determining policy for naming parks, be returned to the Parks and Recreation Commission for review. Mrs. Jane Brown, 10501 Madera Drive, Cupertino, spoke in favor of a questionnaire being sent out to all the residents of Cupertino as being a good way to gain the feelings of all residents regarding the naming of our local parks. It was moved by Commissioner Gabriel and seconded by i Commissioner Espinosa that the Commission be given an opportunity to review any policy for renaming of parks prior to publication in the "Cupertino Scene." Passed 4-0. NEW BUSINESS 12. Little League use of Monta Vista Park The question of Mrs. Rintala's Little League use of Monta Little League Vista Park and of their building a temporary ballfield was continued until the December meeting because Mrs. Rintala was not present. Commissioner Espinosa moved and Commissioner Gabriel seconded the motion that discussion be continued on this subject at the December meeting. Passed 4-0 13. Somerset Square Park usage here vere five residents of Oak Dell Ranch area in Cupertino Access to speaking to tha commissioners regarding access to Somerset Somerset Sq. Square Park: Park 1) Mr. Arlie Gilmore, 10521 Madera Dr. , Cupertino, suggested Residents' a) that the sheriff's department could have a member of suggestions the department lock the gate at night and unlock it in for access the morning. Commissioner Espinosa asked how amenable to S. Sq. Pk. the sheriff would be to such a suggestion, b) a bridge be built over the railroad tracks, c) the possibility of a spring lock placed on the gate so small children could not use without parent present to open gate, and d) the possibility of having a leader there in afternoons and Saturdays. 2) Sheryl Brown, 1.0601 Madera Drive, Cupertino, stated that Survey she had made a survey of the families of under school- age children in the area and found 139 children in this category. 3) Nr. rain. Bitner, 10541. Madera Dr. , Cup. , spoke about the availability of gates that are 5 1/2' tall and be con- structed so only an older person can open. i z Page 4 Minutes of Parks S Recreation Commission-November 14, 1973 1 t Somerset Square Park usage (continued) } uggestts'ion4) Mr. Bill McGuire, Pharlap Drive, Cup. , was also in favor or access y of a spring .lock for the gate. or access 5) Mr. Art Robertson, Oakdell Place, Cupertino, suggested that o Somerset a crossing guard be hired for 20 minutes twice a day when quare Pk. the scheduled train goes by, or a recreation leader twice (cont'd) i a day. He stated that this would be much less expensive than having a bridge built. It was the recommendation of the commission that the possibilities for a solution to this ploblem be investiS4ted by the Director and be reported back to the Commission !At the December meeting. 14. Leasing Park Land for Nursery equest for There is a request from a Mrs. Diane Schey, 21085 Inn to Fir, Cup. , easing regarding the possibility of leasing 1/2 to one acre of land ark land for : from the city for raising trees in containers. rivate usiness The general feeling of the Commission was that, first of all, a policy should be established stating whether or not to allow private ventures for profit, and secondly, more specific in- formation is needed before any decision can be made regarding Mrs. Schey's request. It was suggested that Mrs. Schey be asked to attend the December meeting to explain further her plans for the property. It was ® ' suggested that pictures be shown of how such an operation would look. 15. Golf Dri.vino Range at Horse Ranch Golf driving Mr. Earl Foster, 20308 Stevens Creek Blvd, Cupertino, (252-4736) range at wishes to operate a golf driving range on the Horse Ranch property Iorse Ranch and the Commission has called a special adjourned meeting to discuss this possibility. Specifics After hearing Mr. Foster. 's proposal, the Commission asked the Director Director Lo provide, 1) alternate uses of the area for the next to provide five years and what revenue, if any, would be available from re: Horse their uses, 2) the approximate revenue estimate from a golf Ranch- driving range with Mr. Foster's proposal, 3) an overlay of the Property ; driving range proposal and how much Land would be used, 4) a chance to review his agreement, 5) the cost of putting the area into turf for resident usage, ratter than for a golf driving range, and 6) what parking would be necessary to accomodate the proposal. Access to The Commission was concerned about the access to and from Horse Horse Ranch Ranch also. The Director stated a report is currently being prepared by the Public Works staff and will be pr^sented. Special Monday, November 26, 1973 was set as -i special meeting to consider Adjourned this possibility. meeting Minutes of'Parks & Recreation Commission - November 14, 1973 , -Page 5 i i F 16. State CPRS (California Parks & Recreation 'Society) Conference Los Angeles, February 15-19, 1973 i There will be two members of the City of Cupertino Parks iCommissioner and Recreation Commission attending this conference. Until attendance Commissioner Fisher (who was absent from the meeting this at CPRS evening) has been asked if he wishes to attend, there will be no definite decision. The two Commissioners attending will be either, Commissioner Espinosa and Commissioner Fisher or Commissioner Gabriel. 17. Capital Improvement Priorities ; Capital Imp. : priority The Director indicated the City Council has requested the staff to review the five-year Capital Improvements program and their priority schedule to see if anything has changed since the failure of the bond issue. i The Commission indicated they would like to discuss this further and suggested that it be part of the November 26 special meeting. 18. The Director informed the Commission of the $250 million State Parks June, 1974 State Parks Bond Issue and of the breakdown of Bond Issue allocations to the State, County and Local jurisdictions. The Director indicated if the State Park Bond Issue passes, it will mean $47,436 to Cupertino as its' share of that money, therefore, the Commission is to review the expendi- ture of this sum and recommend to the City Council se their decision can be forwarded to the County Parks & Recreation office by December 20, 1973. This will then be forwarded to the State Parks and Recreation office, along with all otter Santa Clara County and Local expenditure requests. This issue is to be discussed as the second item on the ' Special special adjourned meeting agenda of the Parks and Recreation adjourned Commission on November 26, 1973. meeting i MISCELLANEOUS i 19. A questionnaire to be distributed to residents of Cupertino Resident on "Why Bonds Did Not Pass," was distributed to the Commission. questionnair, Commissioners felt that the manner in which this question- naire is being sent out, namely, by having return postage permit so resident does not have to pay postage, is a good way of doir•g such a survey. i ADJOURNMENT i 20. At 10:05 pm, the meeting was adjourned to a special meeting, Adjournment Monday, November 26, 1973 at 8:00 pm, to be held at the j' to Special City Hall library conference room for the purpose of dis- ' Nov. 26 cussing the Horse Ranch Golf Driving Range proposal and ' meeting the Capital Improvements priorities. City of Cupertino, State of California 10300 Torre Avenue Cupertino, CA 95014 i T elephon- : 252-4505 MINIJTF.S OF THE ADJOURNED MEETING OF THE PARKS & RECREATION COMIMTSSION liELD N0VEMBER A, 1973 IN TIiT: LIBRtiRY CONFERENCE ROOT: OF CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER 1. The meeting was called to order at 8:25 p.m. by Cha'Lnnan Call to Order Thibodeau. ROLL CALL 2. Commissioners Present: Thibodeau, Espinosa, Snyder, Gabriel Roll Call Commissioners Absent: Fisher Staff Present: Merle 0. Butler, Director Millie M. Mattison, Supervising Clerk Guests: Mr. Earl Foster - Mr. Bob Wilkins ADJOURNED MEETING ITEMS 3. Horse Ranch Driving Range Proposal Golf Driving Range A list of alternate uses for the Horse Ranch, with or Proposal without revenue return, as requested by the commission was offered by the Director.. These included: a) The growing of alfalfa and the sale of same. Alternate b) Leasing for farming or for flower growing purposes. Uses of c) The possibility of leasing for nursery purposes. Horse Ranch d) The use of a larger area for organic gardens or Property farming. e) Possibility of a miniature golf course and the golf range, as originally proposed. f) Possibility of converting t,ie area into a rodeo grounds, gymkhana exercises and meets of this type. g) Leaving in open space for picnic and general, passive activities. The Commission was not receptive to the idea of leasing t`-- property for flower growing or for nursery purposes. There was no comment on the growing of. alfalfa. The idea of larger organic gardens was acceptable. The idea of converting the area :into rodeo grounds, gymkhana, etc, was met with mixed comments. Mr. Earl Foster, who wishes to be considered as a possible lessee for the Horse Ranch property, to be used as a golf driving range, attended the meeting to answer any questions the Commission may have rcgard:ini!. his proposal. Mr. Foster Re M nue to would provide, at his own exi-onse, ail improvements City necessary for bui:ld:ing and operating such a driving rzinge, Page 2 Minutes of Adjourned Meeting of Parks Z. Recreation Commission November 26, 1973 ° (11orse Ranch Driving; Range Proposal - continued) and the City of Cupertino would receive: Revenue to a) Thirty percent of gross revenue up to $3,000 per City month derived from driving range. b) Forty percent of gross revenue over $3,000 derived each month from driving range. c) Thirty percent of net revenue from sale of equip- ment and merchandise and all other concession items dispersed on the premises. i City assumes ` The City of Cupertino assumes no responsibility for loss or no damage to any property of lessee, if approved. Responsibil- ity, The Director brought an overlay of Master Plan for the Horse Ranch development for the Commission to observe and comment on regarding feasibility and acceptability of such an operation. Comments Commissioner Gabriel fc_.'s there on uses of should be no operation of this type, that it should not be Horse Ranch tied up by a lease, but turfed and be left in a more natural Property state to be enioyed by all the residents and visitors. They did not feel that a golf driving range ;could lend itself to the atmosphere of the area. Commissioner Thidodeau and Espinosa felt that since the bond issue did not pass, that such an operation would be of benefit to a great number of people, as well as , help pay.lor improvements on the property, and still not deviate from the original Master Plan, such as picnic areas, animal farm, pony rides, organic gardens, etc. Flood Control The flood plane property, which is adjacent to and owned by, District the Flood Control District, could also be used for additional park purposes. Memorial Pk. Commissioner Gabriel feels that the possibility of a part of Memorial Park being used as a golf driving ra-:ge would be more feasible because of its' central location. HUD The Director stated that a letter will be written to the Department of Housing and Urban Development (HUD) asking what the legal opinion is regarding development of Horse Ranch or Memorial Park property as a commercial venture. The Commissioners asked for an answer.- on this question by the December 12 regular Parks and Recr.e,3tion Commission meeting. Commissioner Gabriel made a motion that the commission table the driving range venture discussion until it has been determined whether any HUD financed park site property m:ly be used .for commercial purposes, and i.n addi.tion, request additional details from staff repardi.ng Memorial I'ark's use as a driving range. Commissioner Espinosa seconded the motion. Motion passed. 4--0 Minutes of Adjourned Parks S Recreation Commission Page 3 i November 26, 1973 a 4. Capital Improvements Priorities Commissioner Gabriel would like to delete bike lanes from Bike Lanes the priority list since Bike Lanes have been -placed under the jurisdiction of the Public Safety Commission. The Commissioners felt there should be some revision of : Revision of the priority list for park development for Cupertino ! Priority list' since the October 9 bond issue was defeated, making i improvements as money is available. Now that the De Anza tennis court lighting and Memorial New Priority Park Phase 1 development has been agreed upon, the ! list for Commissioners feel that the new priority list for ' Park Develop development should be revised in the following manner: invent 1. Memorial Park Phase 1 2. De Anza tennis court lighting ! 3. Lighting for Memorial Park: a) Tennis courts b) Softball field ` 4. Linda Vista Park rest rooms 5. Phase #2 Memorial Park play area (near tennis courts) ! 6. Horse Ranch Park miscellaneous development 7. Stevens Creek phasing 8. Monta Vista phasing 9. Horse Ranch buildings j 10. Portal Park expansion I 11. Somerset Square expansion 12. As larger sums of money is available this priority will be followed: a) Memorial Park phases III b) Community Center c) Horse Ranch development d) Acquisition of Memorial Park addition Motion to accept the new priority list was made by by Commissioner Espinosa, pending Commissioner Fis'1er's approval. Motion seconded by Commissioner Snyder. Motion passed. , 4-0 ADJOU1ZN,fE1NT I 5. Meeting adjourned at 10:20 p.m. f l CITY OF CUPERTINO, State of California 10300 torre Avenue, Cupertino Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE PARKS & RECREATION COMMISSION HELD DECEMBER 12, 1973, IN THE LIBRARY CONFERENCE ROOM OF CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER 1. The meeting was called to order at 8:10 pm by Chairman Call to Thibodeau Order ROLL CALL 2. Commissioners Present: Thibodeau, Snyder, Gabriel, Fisher Roll Call Commissioners Absent: Espinosa Staff Present: Merle 0. Butler, Director Roger D. Val, Supervisor Millie M. Mattison, Supervising Clerk INTRODUCTIONS 3. Mrs. Jackie Hall Mrs. Lucien Hertert MINUTES OF PREVIOUS MEETING 4. Approval of Minutes of November 14, 1973 Regular Meeting Minutes of Regular It was moved by Commissioner Gabriel and seconded by Meeting Commissioner Snyder that the minutes of the November 14, 1973 Regular Meeting be approved as written. Passed 4-0 5. Approval of Minutes of November 28, 1973 Adjourned Meeting It was moved by Commissioner Gabriel and seconded by Minutes of Commissioner Snyder that the minutes of the November 28, 1973 Adjourned Adjourned Meeting be approved as corrected. Passed 4-0 Meeting COMMUNICATIONS 6. Milton J. Silberberg re: Park Bond Issue Copies of a letter from Mr. Silberberg were given to the Comments & Commissioners and guests. Commissioners felt that it waf. Suggestions good to have opinions and suggestions from the residents of from ` Cupertino because it would help them, the commission, realize Resident re• more fully the needs and desires of its citizens. A letter. Pk. Develop- has been prepared by the Director. , in answer to Mr. Silberberg, ment. Page 2 and Chairman Thibodeau suggested that, in addition, a letter be sent to Mr. Silberberg inviting him on behalf of the Commission, to attend the January 9, 1974 Regular Meeting of the Commission, so his letter can be discussed more fully. 7. California Parks & Recreation Magazine re: Organic Gardens Article -Organic A copy of the December 1973JJanuary 1974 issue of the CPRS Gardening magazine was shown to the Commission so they might read an article which had been written by Director Butler, entitled, "Why Not a Community Garden?" The Commission felt it was very nice to have such an article written by a member of the Cupertino Staff. 8. Parks and Recreation Monthly Report Monthly The format of the monthly report has been changed somewhat, Report at the suggestion of the City Manager, to show.a monthly comparison for each month on a yearly basis. (Example: November 1972 compared to November 1973, etc.) New Cupertino Parks & Recreation Department will be offering Recreation some new and original programs for this winter.. One will Programs be offered in cooperation with De Anza College called "Early Morning Fitness". This program will be held at De Anza, and will be for the businessman and businesswoman in the community. It will be geared to cardiovascular development, muscle toning and flexibility. Class will take place on Monday and Thursday mornings from 7:00-8:30 am, beginning January 7, 1974. Another new program offered will be in cooperation with Marchant Travel and is called "Cup-Rec Travel". It will sponsor a series of excursions for singles, couples and families, during the winter and spring 1974, to various places in California such as, Tahoe for skiing, Death Valley, trips to San Francisco, Skunk Train at Ft. Bragg, and even a trip to Mazatlan Mexico. It was explained by the Director that the venture has the approval of the Cupertino City Attorney. OLD BUSINESS It was requested by Chairman Thibodeau that the agenda be changed to discuss Item #10 before Item #9. 10. Golf Driving Range Proposal Golf Driving The Director explained that there has been no answer, to date, Range from the H.U.D. office regarding their ruling on commercial development, on HUD-City purchased property. lie al.so explained that after checking out: the yardage avail-ab1.r� at hiemor ial Park for i possible alternate location ,for a golf driving, range, it was found to be 177 Yds at ma imiun dit.tance wli_tch is too short: to be feasible. Pie g s The average drive is approximately 225 yds to 250 yds. Driving In comparison, the Horse Ranch property would allow Range a possible 260 yds. Yds. Commissioner Gabriel thanked the Director for checking out the exact figures on both sites. At this point, Mrs. Jackie Hall stated that, at the 'Friends of request of Chairman Thibodeau, she took a survey of Foothills" various members of "Friends of the Foothills," and their concensus was against commercial development of the Horse Ranch property. They felt it should remain in a more natural state rather than be commercially develop- ed, because of the added traffic congestion, etc. (Attached to these minutes are the comments of citizens as submitted by Mrs. Hall). Chairman Thibodeau stated he had spoken with Mayor Irwin Horse Ranch and his feeling was that a five year lease would be too Lease long. Perhaps three years with conditions, would be more acceptable. The Director explained to the guests, Mrs. Hertert and Mrs. Hall, the reason for considering a commercial venture was as a possible way for acquiring funds for miscellaneous development until such time as a larger amount of money could be obtained for development of the Horse Ranch. After much discussion, Commissioner Gabriel moved and it Horse Ranch was seconded by Commissioner Fisher that: Consideration. GDR decision for development of a golf driving range on Horse Ranch property be concluded because it is felt that a venture of this sort is not considered the best use of the property. Passed 4-0 9. Somerset Square Park The Director stated that the City Attorney recommended Somerset Sq. against a gate of any sort which can be opened because of gate liability involved. The City Attorney felt the City could be considered a party to trespassing. He did not want to make a decision. Before a crossing guard (at a Public Works estimate cost Crossing of $25,000) can be built, a permit must be obtained frog. Guard cost P.D.C. or Southern Pacific. Commissioners feel very strongly that some solution must Somerset Sq. be found for the residents of the Somerset Square area, Solution even to investigating another area which might be devel- oped for their use. The Commission advised staff to continue investigation of ways this access problem may age 0 solved. Discussion of the subject was tabled until next meeting. 11. Little League use of Monta Vista Parke Mrs. Rintala dial not appear at the Commission meeting to discuss her request for use of Monta Vista Park for Little League. ommunity Mrs. Hertert and Mrs. :Pall suggested the residents of the ffort for Pk. immediate area around Monta Vista park could, 'as a community evelopment effort' develop this park very simply, such as building benches. etc. They also stated that they felt a questionnaire to the residents of that immediate area, inviting tneir suggestions for. development, would be advisable. ommunity ' It was also discussed about the possibility of a "Community rchard Orchard" at Stevens Creek park, as a possible answer to that area. Residents could be assigned a tree to care for and in turn, reap .fruit from. 12. Memorial Park Development hase I The Director stated that the agreement has been signed and evelopment hopefully, work will begin very soon on the first phase de- f Memorial velopment of Memorial Park. k. NEW 13USINESS ars driving 13. Commissioner Fisher stated that he had been called by a resident nto Wilson in his neighborhood about cars driving into Wilson Park, ark especially at right when there is no supervision. The resi- dent was dismayed at the unresponsiveness of the sheriff's department saying, "They were very busy, and would come when- ever it was possible." Commissioner Fisher asked the Director to check into having a chain placed across the driveway at Wilson Park. MT SCELLANEOUS oof 14. The Director stated that the roof was being; installed on the nstallation Horse Ranch farmhouse, and the fumigation for termites will be done after the roof is finished. The approximate date for & R Offices moving the offices to the Horse Ranch property has been set cuing date for February, 1_974, following completion of the entrance and exit safety features on the road. 15. There has been a master plan chart for remodeling of the Horse Ranch barn submitted to the Director by Mr. . Sam t,orentzen. tudents in 16. Chairman Thibode..ul read a letter from Connie DeLeon stating that "avor of she and fellow students had been in favor o1: the bond issue. 'ond Issue ADJUU12c\hI;:N`C 1.7. Meeting; wris adjourned at .1.0:45 p.m. CITY OF CUPERTINO, State of Cali.forni:-a 3.0300 Torre Avenue, Cupertino Telephone: 252-4505 MINUTES OF THE RUCU1.A1R MEETING OF THE PARKS AND RECREATION COiDIISSION HELD JANUARY 9, 1974, IN THE "COFFEE ROOM" OF CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER 1. The meeting was called to order at 8:05 P.M. on Jan. 9, 1974 Call to by Chairman Thibodeau. Order ROLL CALL 2. Commissioners Present: Thibodeau, Snyder, Gabriel, Espinosa Roll Call Commissioners Absent: Fisher Staff Present: Merle 0. Butler,. Director Millie M. Mattison, Supervising Cleric INTRODUCTIONS 3. Mr. & Mrs. Earl Foster Guests Bob Wilkins Mrs. Lonnie Toensfeldt (9:10 P.M.) MINUTES OF PREVIOUS 11EETING 4. Approval of. Minutes of December 12, 1.973 Regular meeting Approval of Minutes It was moved by Commissioner Gabriel and seconded by Commissioner. Espinosa that the minutes of the Dec. 1.2, 1973 Regular meeting be approved as written. Passed 4-0. COMMUNICATIONS 5. Pat Jackson, re: CUP-REC Travel, fte new tour--'trip program Cup-Rec sponsored by Cupertino Parks & Recreation in cooperation Travel with Marchant Travel Agency. Commissioner Espinosa expressed enthusiasm about the program and is anxious to learn more details. It was explained by the Director that the flyers regarding this new program were sent to citizens along with the new Winter/Spring schedule of classes to check the interest they may have in such a pro- I gram. Ile also Stated there has been good response t;ith the return of the 'coupon' from people wanting to know more about i the trips, along; with many calls to the Cupertino Parks and Recreation ofi:ices. l Quarterly meeting of Conunissioners' Council Noti.fk-ation of the Commissioner.:-;' Council QUartOrIY ricrti.ng to he hold at Union City on January 23, 1974 was rece lvec.l iay j t Minutes of Regulay..Parks & Recreation Meeting - January 9, 1974 (Quarterly meeting of Commissioners' Council (continued) the Commission members. Reservations for dinner are now being taken. MONTHLY REPORT Monthly 6. Parks and Recreation Monthly Report Report Few comments were made on' the Monthly Report with the exception of Commissioner Espinosa's statement about Collins how the Collins dances were coming along, and the fact dance that they were under close supervision. supervision The second item mentioned regarding the monthly report Physical was about the new physical fitness program. This pro- Fitness gram is offered in cooperation with De Anza College and - Program is held each Monday and Thursday morning from 7:00-8:30 a.m. It is specifically for the businessman and woman of the community. There were 16 participants in the first class session with about 22-23 anticipated to attend on a regular basis. The Director described briefly, the format of the class. It consists of about 40 minutes of steady exercise and jogging and approximately 20 minutes of volleyball for those who care to play. Commissioner Snyder, at this point related the fact that Lynbrook High school also offers a two hour exercise program with the first hour devoted to exercise and the last hour free for swimming, weights, etc. OLD BUSINESS I l7. Somerset Square Park Usage (Access To) Flood Control I Flood Control District property in the vicinity of Somerset District Square was .looked into as a possibility for development property for the residents of the Oakde.11 area because of the in- possibility accessibility to Somerset Square Park. Pros and cons were as park i discussed with the conclusion being that the acquisition cost would be nil because it is Flood Control property, but the cost of development would, in all probability, be close to the cost of installing a bridge across the railroad tracks to Somerset Square Park ($25,000). Difficult Another point discussed was that its :location is such that supervision it could be used for a nic-oting place for undesirables, if 4 they chose. It would be difficult to supervise by the sheriff's ! patrol. Recommendation i Thare was much discussion nl,out how to resolve the problem of sprint; lock; of access to Somerset Sc,uare pack for the residents in the on gate at area, concluding in a motion stated by Conanissi.oner Gabriel Somerset that: In response to the re::idents of Oakde.11. Homeowners 1 to use Somerset Square 1);ir:, it .is reconunended to the Council qk hrtt: the: city .i.ilsGt 1.1 n ,;pr i w, lock on the existing chain 7 i.nk tare. l.t i:; that this luck be in- stnllced at :a height of iivr feet to prevent small_ children I i Page 3 Minutes of Regular meeting of Parks and Recreation Commission - Jan. 9, 1974 from e.nt(•r .rg or leaving the park without parental or adult supervision. Commissioner Espinosa seconded they motion. Passed 4-0. OLD BUSINESS (Not on Agenda) Mr. Earl. Foster appeared at the Commission meeting with ( Golf driving a lengthy list of businessmen and residents of Cupertino r:inge who had signed a form of "approval" and felt a golf driving range would be desir able for Cupertino. Mr. Foster had also spoken to the Physical Education Directors an.i coaches of high schools, Monta Vista, Homestead, Lynbrook, and Kennedy Junior High, who stated they felt strongly in favor of a golf driving range. There was also a letter written by Mr. Les. Carlson. P.E. Director at Kennedy Jr. High, in charge of the golf program, who stated he felt the golf driving range would be of great benefit to the students of this area. It would provide greater interest in golf, less expensive, better instruction, etc. The Commissioners thanked Mr. Foster for his coming and' Discussion sharing this information with the Commission, but felt concluded discussion on the subject was out of order because at the Regular meeting of Deeiaber 12, the Commission had voted to conclude further discussion of commercial development at Horse Ranch, as it was felt a venture such as a golf driving range was not considered the best use of the property. ® The Director stated there had been no answer from HUD to ` HUD answer f date, as to whether a commercial venture would be allot-.ed on to commercial HUD/City owned property. development Commissioner. Espinosa wished to clarify that the Commission Rural did not want to leave the, impression that they were against ( atmosphere a golf driving range. Trey feel there is a need for a dev- to be kept, elopment such as this, but not at the Horse Ranch. They all feel the horse Ranch should be developed :in keeping with its rural-like atmosphere. 8. Pol:icv For Naming Parks ` I . The Comni.ssion requested staff to gather further information � Policy for from other cities t.o study before coming to a final. decision naming parks about a i:ormal., written policy on naming of parks. scat for Feb. meeting Discussion on this Subject was tabled until the February 13 ; Commission meeting. I NEW BUSINESS 9. 4-II USAGE OF HORSE RANCH ® mrs. Lorin e Tounsfol.dt, a representative. for, and leader of Horse Ranch the comp irat ivel.y newly fortn0d (,'ILII) },roue, Cal Icd the j property Railing IHIIS 4-H Caub, prosent:ed her proi,o.;; 1. for a "Li_cense i for li-il Cli.,b Agreement" between her club , lid tlic ( t.Lv of Cupertino, f.or the Ilse of some of the stable building ; ,ind a portion of the 'a Page 4 , s. Minutes of Regular meeting of Parks & Recreation Commission January 9, 1974 i 4-11 Usage of l-iorse Ranch Property (continued) I Club member grounds at the Horse Ranch Park, for =e by the Club projects members for projects such as raising small animals (chi.ckens, rabbits, goats, calves, etc. ) and small vegetable gardens, possibly fruit trees, etc. for club projects. The end re- sult being to enter each member's project in competition such as County or State fairs, etc. License In a License Agreement, Mrs. Toensfeldt stated there would agreement be an insurance rider inserted to protect the City from continued any liability in case of an injury or damage to property. Also in the license agreement, stipulations would be listed whereby the Club would agree to make certain improvements to the property (i.e. painting, repair of fencing, gates, stables, etc.) in return for use of the property. S.C. County Mrs. Toensfeldt is in the process of checking out the County sanitation sanitation regulations and o--_dinances. When all points have regulations been clarified, the license agreement would be presented, first to the City Attorney tinen to the Parks and Recreation Commission for approval.. ,ors. Tcensfeldt, at this point, wishes only to �-cquaint tiie Commission with full details of the Rolling Hills 4-H Club to see whether or not it would be worthwile to pursue the idea of an agreement with the City. krater lines It was noted, also, that adequate water lines wot:.i_d have to & electrical ! be installed by the City , for watering purposes, and the wiring + electrical wiring would have to be brought to standard speci- fications. Mrs. Toensfcldt described all aspects of the Rolling hills 4-11 C l.ub, inc lucii.ng age levels (9-19) , their goals, and their need for a place to conduct projects, etc. Ci- y goats Mrs. Toensfeldt also described in detail, plans for use of the 1.1nch prol�irty, including lnov;i.ng of the City goats to a sunnier pen tot- iioalth reasons. Portion of She proposed Lhe portion of the I-Iorse Ranch prol-2rty being property in-- used h%' the Rollanq, hills 4-I-} Club mciiibors would be inaccess- accessible ible co the gena:al- public except for special, tours led by members thee,selves. t Mrs. Toensfeldt fult. it could be worked our on a congenial has.i.s For the resi.dent-s who lirlve leased Orl;nni_c mil-don plots I to U1o. rc<lr of the Property, to hnve acce�;s C?,rour;h the 4-11 arez. Upon conc-li,r;icon of her nr(-sentnt. ion, sir 'C )en sf eldt ect tho meeting; and thr Coin;,it :s.ton contin(.ied d.i:;cussion of the sttl>,jr c'.C. 4--ii Club It. wz; fc1_t_ }5v rill the Ccnuni inn m, mhcr:, that r.tir}i n program 11)riVLh,x'(, w:1s -( ;1111}V' In I '(?"111�, wit1i !-ho 1101,10v[`r, the que£;t.ion was 16 to it would be f rl.t that, it (7nr pr i vr:t(,, i;rollp drr( pi .c n !,orb ;t 11--.11 club.", ;+rul i.ndi.v.id- I e Page 5 i ual Cupertino resident::, would also f:rel, entitled to the same privilege. This discussion will. be continued at the next me.eti.r+g. The Commission felt that the Master Plnu was not being Cupertino disturbed in any by allowing the 4-11 Club to use a Master Plan portion of the Horse Ranch property. The Director stated that before any agreement would be License decided upon, there would be discussion by the Director Agreement of Public Works, City Attorney, Director of Administrat- ive Services and the City Manager. The Director spoke to the point that any license agreement would make clear Access for the access to the area would be made available to the Organic Organic garden plotholders. plotholders At this point, the Commission agreed to place this item February on the agenda for futher discussion in February. Agenda BUSINESS INITIATED BY THE C011,1M :SSION 10. Commissioner Gabriel nresented a cope of the November 1.9,'Kaiser. 1973 meeting of the `.ity Councl.l calling attention to a i property as specific item on the agenda regarding )raiser property -in z 'open space' Cupertino to be desiDnated as 'open space' . The i Commission would like ,to follow up and learn further details regarding this matter. I i MISCELLANEOUS i 11. The Director informed the Commission of the tour the ! P S R offices Senior Citizens took through the present Parks and as 'drop-in' Recreation offices. Seniors :acre not favorable to the i, center idea of using the buildink; as a meeting place, but_ j accepted idea of a drop-i.r, center. i I 12. The Commission asked when thr Horse Ranch building would Comm. meeti+igs be completed to the point where their Co,in.:ission at Horse Ranch meetings could be held there. Tie Director indicated hopefully by the March meeting. i ADJOURMIENT i 13. At 10:45 p.m. it was moved by Commiss-ioner Gabr:i.e1 and Adjournment seconded by Commissioner Th:ibodcau that the meet.i.ng I be adjourned. Passcd 4-0. 1 i I I i I r { CITY OF CUPEPTINO, State of Ca.lifor.nij ffI 10300 Torre Avenue, Cupertino l Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE PAKKS lhND RECREATION COITMISSION HELD FEBRUARY 20, 1974, IN THE "COFFEE ROOM" OF CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER 1. Meeting was called to order at 8:10 p.m. on February 20, 1974 Call to Order by Vice Chairman J. Alan Fisher. ROLL CALL i 2. Commissioners Present: Fisher, Snyder, Espinosa, Gabriel Call Commissioners Absent.: Thibodeau Staff Present: Merle 0. Butler, Director Ann Wharton Cuny, Supervisor Roger- D. Val, Supervisor Millie M. Mattison, Supervising Clerk Interns Present: Paula Viglione, c-:,l Jus` State University Linda Jamieson, Ch-_cn State University INTRODUCTIONS: 3. Mrs. Nancy Hertert, Mrs. Margaret Harame, Mrs. Judy Tembrock, Introduction. Mr. Don Woodward, ,sir. Ory Stickel, Mr. Sam Lorentzen, Mr. Earl Foster, Mr. Walter Waab, Students from Lynbrook High School. MINUTES OF PREVIOUS MEETING 4. Minutes of Regular Meeting January 9, corrected to read: Page. 3 ( Corrected Paragraph 4, under Old Business, shall read "Com-missioner j Minutes Espinosa wished to clarify that some members of the Commission i Approved did not want to leave the impression that they were against a golf driving range." Commissioner Gabriel_ moved and Coiimissioncr Espinosa seconded teat minutes of January 9 be approved as corrected. Motion Carried 4-0. COMMUN I.CATIONS 5. James P. Jaquet M.U.D. re: Use of horse Ranch Property Communicati.o: A letter received January 15 from H.U.D. stated in part that, H.U.D. "Approval would be acceptable for a golf driving; range, if no oppos.i t:i.on was apparent, that the 1c.a::c, ter,uld be for no lun�;cr than three years, or that m( 10y dcriVOII would be put brick into devel<,hmr nt of Hie Horse Rauch." Thc lt ttor was ai_ ;ncd by ® James J:igiiet, H.U.D. Program Maniger, \rc:j C. i i Page 2 Minutes of Parks & Recreation Regular Commission Meeting - February 20, 197N CO�DIUNIvATIONS (continued) 6. Earl Foster: Golf Driving Range Proposal Golf Driving Mr. Foster requesting to be ;,laced on Agenda for February Regui.-,.r Range Meeting or at a special meeting, regarding the lease or rental of a portion of horse Ranch Property for golf driving range. Mr. Foster was present at the meeting, along with several other people who are interested in the development of the Horse Ranch. Commissioner Fisher told Mr. Foster that the Commission would entertain no further consideration re-arda:ng the use of the Horse Ranch for golf driving range without a full commission present. Special After a short discussion, it was decided by the Commission Meeting re: members present, that a special public meeting of the Commission Use of Horse should be held to hear Cupertino residents about development plans Ranch Property considered for Horse Ranch property. There is to be a notice placed in the Cupertino "Scene" and also the Courier (newspaper) stating that plans for development of Horse Ranch are going to be considered at a Special meeting of the Parks & Recreation Commission, and any interested citizens are invited to attend. Commissioner Gabriel was against such a meeting because the Commission had voted down a proposal for the golf driving range on the Horse Ranch p�_operty at the December, 1973 meeting and he felt it was a closed subject. Commissioner Espinosa felt the subject ror the golf driving proposal could be renewed because at the begin.Lng of discussions with Mr. Foster, it had been agreed that there could be no decision made, as to the use of the area, until an answer had been received from H.U.D. At such time, _f ^n zncouraging answer were received, the subject could then be further discussed, with no decision being made without a full Commission in attendance. Reopen Issue At this point, then, it was agreed by the Commissioners present re: Golf that the issue will be reopened and will be discussed at a Special Driving Meeting of the Cotmu-fission to be held at 8:00 p.;n. on March 27, 1974, Range in the Counci_1 Chambers ac City fiall.. (Appointment_ for use of Council. Chambers for this meeting colifi.rmed 2/21//4) . Publicity The Director is to arrange for "Cupertino Scene" and Courier publicity covet-age .for meeting. ORAL COM2,11JNLCATIONS Wilson Park 7. Two residents of. Cupertino whe live in the Wilson Park area Driveway appeared to rei.3te hicidont.: wh.Lch been happen.I in the Park. kirst of all, the (pit-:;t:ion of way the ch,- n had beer. removed from Vhc drivf,w.-iv w:i:, rii. ;cus:aea, vic Director stated that Public k'urks had re,,,oved the chain because a lady had fallen over* the cha.i n while r Ld ins; :i b i cycle. Tho Director F tated also he would clack with PubLic ldorks about installing, ri meta.i. post for ( kooping (•nrs out and sti l l be safe t OU ptdet;t:riunt; and cyc:Lf.:-ts. I r• + Page 3 Miiiutez; of Parks & Recreation Ro;^u1nr Cor,,missi.un ticet_ing - Feb. 9, 1974 t ORAL CtfrIfIVIN1C l'iONS (continued) Second, Mr. Woodward asked why the park shows conflicting time for park closure. One sign shows 10:00 p.m. and another 11:00 p.m. Residents feel curfew should be dusk. Director stated that City Park Ordinance 0531 stated curfew at 11:00 p.m. This allows the building areas to be cleared by 11:00 p.m. , as anost programs last until 10:00 p.m. The Director also stated that ordinances ,are written to try to j Park cover ail parks and all aspects of nark needs. Although different ) Ordinances parks have different needs, it would be difficult to write ord- inance for each park. Possibly a variance could be passed for c stain parks, but that would not be a good practice in that it would confuse users. Mr. Woodward and Mr. Stickel said there are a lot of young people I Violation. of in parks after hours and nothing is bean; done by the City or park Ordinanc by the Sheriff's Department to enforce ordinances. 1.,r. Woodward i anu Mr. Stickel. feel that by City Ordinances not being enforces, ` it creates riore problems with young peol le who say, "Why should they obey ordinances or laws if the City doesn' t bother ::o en- force the-m". For example, Mr. Woodward and 1.1r. Stickel had called sheriff's department and given license number of a violator, who had been digging tip the park grass with his car, and t}ie d.ispatche in sheriff's office stated patrols would check into it when possible to do so. The gentlemen felt discouraged at the Lack of interest in var:dalisna and damage to property, or to the calls for sheriff assistance by citizens. They stayed also, that least laws are not enforced. It was Suggested that perhaps the Sheriff Reserves could be used Sheriff to patrol, in some, ,seas of the city, such as parks, rath`r than ' Reserves just for parades. The staff is to pursue subject of vandalism and abuse of parks. Vandalism Commissioner Fishcr sugy,estcd that porilaps the Sheriff could be asked to a future meeting to discuss these pro',�leras further. it was further stated that perhaps a conabi.ned mceti.ng of tho Parks & Combined Recreation Commission and tla : Public Snfety Commission could be Public Safet_ arranged to d sctt= s this pruhlciii. It was moved by C;omnai.s:sioncr P & R Comm. Gabriel- and secondud by Comiiii.:;sloncr Snyder to pur.su.e posc.ibility meeting for cowhi_nod Commissions mocti.ng. ;`lotion Carried 4-0. MONTHLY ItJ3PORT 8. No contnwntz;. 01.1) BUSiNIJS:i 9. Agreement for I�ol } ins, M lar; 1-11 Club tlse of lforse Ranch 1'roporty. 4-II Club 1 Ch s.k R i i l i:in, from the C i t y At_ -orncv';-. �,f f. i s o, r-t t ellocd the Parks & lu.cre.ttion ioli ntertin;, ill order to di:,� u:;s the Page 4 Minutes of Parks & Recreation Commission Meeting - February 20, 74 9 OLD BUSINESS (continued) Lease Agree- proposed 'Lease Agreement" (instead of License Agreement ment referred to in previous minutes) for a portion of Horse Ranch property by the Rolling Hills 4-11 Club. Conflict Mrs. Toensfeldt, the 441 Club representative, had j1►st begun of her presentation to the Commission, showing pictures which Interest she had taken of the area in question, sketches of the different buildings showing their relationship to one another, when Mr. Sam Lorentzen, a senior citizen who is interested in the development of the Horse Ranch Bar-, for a Senior Center, interrupted Mrs. Toensfeldt and very adamently stated that, if the City is entertaining thoughts of allowing tl -� 4-H group to come in with their odoriferous animals (chickens, pigs, goats, etc. ,) he wanted no part in continuing with plans for development of the barn for seniors. His was a long dissertation on the amount of time and money he has expended on this project. Upon finishing, he excused himself and left the meeting. 4-H Club After his departure, Mrs. Toensfeldt stated she would like to 'Training in rebut Mr. Lorentzen's statement regarding the smell and the Sanitation flies caused by the animals. She said there was no need for bad odors and flies. Part of the training of the young people in 4-H is utmost r_aLe of the animals (washing and spraying them, k&?ping their stalls and pens free of excess manure, etc.) . Part of the agreement is that the 4-11 Club would provide as much fertilizer as possible to the Organic Gardeners, thereby having an excellent place for disposal of problem causers. Draft of Chuck Killian questioned several points on the rough draft of the Agreement for Lease Agreement for the 4-H. The entire agreement was read and March 13 some changes were to be made by him, with the agreement of Mrs. Reg. Meeting Toensfeldt and Commissioners, in preparation for the next regular meeting of the Commission. Upgrading Mrs. Toensfeldt, as representative of the Rolling Hills 4•-11 Club, of Property is to make a specific list of the items she feels the Club can contribute to upgrading the proposed area and 11so what she feels the city should contribute toward the improvement of th` property for the 4-H Club's use, etc. Phasing The Conuniss:i.on asked Mrs, Toensfeldt for a phasing schedule to Schedule be presented at the next meeting. Cost of Staff is to research the cost of clectricit-y for the 4• 11 Clsb's Electricity rise, to dcci.de whether it would be .Less expcnrive for the 4-11 to algr.�.e to pay a specific. amount per. month or whether it would be .Less expensive for the City to install separates meter, so 4-11 could pay for own ele-�tr.icit.y usage. Insurance Nsurance covora, e for the protectior of tho CLty, as wall as for Llic 4-11 CL►.►h members, was d.iscussed, Vic: Club provides this. i,im_Lted Connnis ;ionc�r fisher sratod the agroomunt should show a Jimi.t for Space_ t.hc• I-Illmhcr of animals to be rIcc_omodi]Lrrd. Mr:;. 'Corn::feldt answered Available that LhL 1.inli t.; cl sp:icu ;ivii Lablc to Lhc• Club would, of necc sit:y, limit I'lu. number- or allhli.il_s. It wns the fectin"; of the Ccnnmissi.oners , P:l�e 5 ' Minutes of Park, �: Rccrca.t.lon Commission I :,ctin1J - 1-'obr t.:rry 20, 1974 OLD BUS1-MESS (continued) and concur.r inccr on tiic' part of the Assistant City Attorney, that iezoning the Plann.in-; Commission should consider, rezoning of the Horse Possibility Ranch props rty for. park:, & a-r:icul.tural nurposes ratlier than as it is present-ly zoned. It was the general consensus of the COIl1miSSioll that the entire Publicize Plan General Plan for the development of horse Ranch should be for Dev. of publicized in the newspaper and the Cupertino Scene so the Horse Ranch residents could be well aware of any proposals or plans and could have the opportunity of stating their feelitlgs of opinions oo same, at the Marc i 27 meeting. Public Works Department is to check on three boarded up holes to be certain they are not a hazard. Mr. K-1_1lian stated the amended Lease Agreement draft will be ready for the March 1.3 Regular. Parks & Recreation Meeting. 10. Policy for ;laming Parks Discussion for this item was tabled until March 13 meeting, Policy for when full Commission can be in attendance. Naming Parks ll. Roport on CPRS Conference Fisher Commissioner Espinosa and Comtuisrionerrf'It it was an excellent CPRS conference and felt al:;o they bc..^_fitted greatly by attending. Conference S--ne colliillents were: a) conference .LeanE'd toward eitiphasis on iFeb. 16-1.9, 74 recreation i_n huge ci.ties and c,f ' core' areas ;iroblcros and solutions; b) one spea':cer, Mr. Don Mo:'r('. Of tlla! 'riiiJCs-'i`llrror newspaper, spoke oil the sul:lect of "Co:lur.it; C nt to People", on changes to expect iil soclnl svriir.t-ure it, t;;'il raVioll to come; c) session on ]low to Pass Par!" Bold.; -_nd ,es for Rocr.eation l Prc?I;ra1?l:; was l^t^1.t t0 be (.`:irt.l't1C.11' wt''"t.l'•:lii.lE'; and, d) St:'SS:LOn � „ I on ��Gcncr�,tino; Revenue Sources in Cosa:;init�' I:gas good. There were other very interesti.r� and rat rtilwli:Lle sessions, however. , the above were ill nti_oned hecnusc! i:ommiss:i_oners felt they were outstanding. Sover:l l tags,, on t Ie outstandill sessions were purchased for furtllcr l.cfc'rence <tnd will be available to erns. other Ummij ssioner�4. 1.2. Nono. I NEW BUS1NE? S 13. Cr,,p_i.tal Improveinents Commit-tee Report !;ii:y Council has approved r� 390,000 f' "om :,urplus funds to be in ll•oase 11 Dev. Ph I z1sC: I_ for dcvelupm,'nt of I'nrk. (.OII!i'iLsSl.oil clra:ed, lof M<.mori_al. in cage th(` $390,000 i:; in:iuf f i c i-l-nt to do 1'lur;,r [.1 , can money !Park ® he used I(•r othE'r ;I:•eE`Iorlll"^• n . pr,iactt:y 1 i>,t. Coiillnl .;ion t asked D*, r,,'cto ' to coiitrict r.ldon llocic rE ,,;tr<linl; t't;t iln,ltE` of I cost. for Ni'lse 11. 1 :In ro\'ll'liinl" the prit)i'l ! v Ii::t it tlw Novcmbor, 197', �I'riorLty List P�1 rI•: P,UI 1"""rc'l l i till 0 mllll i ""-'i still I'L'�`t 1 ,lr' , it w;l:; 1"ol t'l''I 1 l V 1 i' I t Pape F Minut-__5 of Parks & Recreation Commission Mecting - February 20, 1974 e Capiial Improvements Committer,. Report (continued) e Capital Imp. it should be Eol.lowed evert though the Capitai Improvements Committee Committee did not have a chance to review it prior to their reco!am_nciations to the Council. Parks without Commissioner Gabriel presented a list of ways in which existing total funding park sites could be developed without total funding. Further, he states, it is believed possible to develop parks in phases although development may not be as formal as desired. Neighborhood and community parks would be usable to the community in lieu of sitting idle, if phasing were done. Commissioner Gabriel's park development plan stresses community involvement on all levels. lie feels this project can be accomplished with minimum funds, perhaps on a county level, volunteer help, etc. D-scussion concluded with a motior_ by Conunissioner Espinosa directing staff to explore cost estimate for Phase II & III of Memorial Park and seconded by Commissioner Gabriel. Motion Carried 4-0. 14. Bond Issue Questionnaire Response Bond Issue Commission felt by having this information it will help with Questionnaire any future bond issue passage. Response BUSINESS INITIATED BY COMMISSION LS. None MAM MISCELLA ILOUS lb. Lease of Stevens Creek Park Site Lease Stevens The Director reviewed action taken by the Council in authorizing Creek Park the Stevens Creek Park orchard to be im::i_ntained and picked Site under contract to Mr. William T.vancc v-_ch. 17. Joint Meeting Wich County Parks and Recreation Commission Joint City- Cupertino Parks & Recreat'inn Commiss:1_on members very interested County P & R in a ;pint meeting; with SnratA Clara County Parks & Recreation Comm. Mooting Commission. Teel it would be oZ value and asked the Director to relate this feeling to Mr. Bob .EUaayx, Santa Clara County Parks Director. 18. Development of Memorial 'Park Mr. J.icob Shapiro did not appear in regard to his concern for development of Memori.al Park. ADJOURNMENT Adjournment 19. It was movc'xl hY Comm SS i rnata- k!;-P i raosa and seconded by Gommi,si.oner Snyd r thrit tic mcoLi_ng he .adjotarned at 12:1.0 a.m. No t.i on (:�irr i.ed 4-0. t CITY OF CUPERTINO, State of California 10300 Torre Avenue, Cupertino Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE PARKS AND RECREATION COrIl`4ISSION HELD MARCH 13, 1974, IN THE LIBRARY CONFERENCE ROOM OF CITY HALL, CUPERIPINO, CALIFORNIA CALL TO ORDER 1. Meeting was called to order at 8:07 P.M. on March 13, 1974 Call to Order by Chairman Barry Thi.bodeau. ROLL CALL 2. Commissioners Present: Thibodeau, Espinosa, Snyder, Gabriel Roll Call Commissioner Absent: Fisher Staff Present: Merle 0. Butler, Director Roger Val, Supervisor Millie M. Mattison, Supervisi-ag Clerk Intern Present: Linda Jamieson, Chico State University INTRODUCTIONS 3. Mr. Joe Honig, Palo Alto Times Newspaper Staff Introductions ® Guests: Earle Poster Mrs. Lonnie Toensfeldt Bob Botelho MINUTES OF PREVIOUS MEETING 4. Minutes of the February 20, 1974 Regular meeting were approved Approval of as submitted. 4-0 Minutes COMMUNICATIONS 5. Letter from Bob Amyx, Director of Parks & Recreation for Santa Clara County The Director received a letter from Mr.. Amy:- requesting Cupertino's Request for priorities project List which are proposed to be financed through Priorities Lis the State Beach, Park, Recreation al, and Historical Facilities Bond Act of 1974. A letter has been forwarded stating Memorial Park would receive Cupertino's funds. Should thi State bond issue pass, the funds to Cupertino would Cupertino's become available after July 1975. Based on official State Share allocation recently released, Cupertino will receive $47,382. Commissioners commented on they letter. which Mr. Sam Lorentzen Mr. Sam had placod in the Courier rei;rirdini his disappo:i.nttnent i.n the City Lorentzen allowirri 4-11 Club (with file i r smol ly ani mzl ls) to he a part of Horse Ranch, in such close proximity with the House ilanch barn, which lie liad hoped would be reconstructr.d for, use uAS rt Senior Citizen renter. Page 2 Minutes of the Parks and Recreation Commissior. Meeting March 13, 1974 COM14UNIC)'x IONS (continued) Mrs. Toens- Mrs. Toensfeldt read a letter which she is also }laving published feldt letter in the Courier, in answer to Mr. Lorentzen's charges, telling to Courier the 4-H club side: of the question. Cooperation Commissioner Gabriel stated that it looked feasible to use of Senior the barn for senior citizens and also allow the 4-H to use Citizens and a portion of the property. All Commissioners felt cooperation 4-H Club could be achieved and could be beneficial to both. It was felt that the seniors, with their years of experience behind them in some cases, could be (in an advisory capacity) a help to the young 4-H members and could be an enjoyable experience for both groups. MONTHLY REPORT 6. Monthly Report 1.974 Easter Penpointed in the report were the plans which are under Festival way for Cupertino's Easter Festival to be held at Linda Vista Park this year. Mrs. Cindy Baker,_ Senior Citizen Coordinator, will be Easter Bunny 1974. Teen Club Also noted was the tremendously favorable response of the trip to Collins Teen Club members to the Disneyland Trip, to be. Disneyland taken April. 20, 1974. The trip will be under the supervision of Al Ari.za, Teen Club leader. The first day there were nineteen teens registered to go. Capacity is fifty (inc. 4 lead f the plane trip at a cost of $50 per person. The group will be gone sixteen hours. Adult Softball The Director stated that, unfortunately, the City will be unable to have Adul* Softball. this year because of lack of a facility. Fields are assigned on a first corn:!, first serve basis, and this year Little League and BobbySoxer.s asked first. If the Memcrial Park softball field is com- pleted early enough this summer, there is a possibility of: a late starting, shorter season. Commissioners agreed that: softball :is an important adult program and hoped that it could be scheduled, even if it has a late beginning. Commissioner Snyder feels that a program which would include Soccsr would also be a very popular program for youth, as well as, adults. OLD BUSINESS Examination 7. Commission members, along with Mrs. Toensfeldt, examined of Lease an outline map of the area of Horse Ranch Park proposed Agreement for use by 4-14 club and an item by item examination of the proposed lease agreement drawn up by the Cupertino Ci.ty Attor•ncy 's Office The agreement was r'Jined from it rough drift suhmLtted carli.er by tars. Toonsi-eldt , Reprc,senCati.ve of RoLling Iiill.s 4--11 Club. Comments and/or recommcndcd chanf;cs were made on the fol Lowi.n} items: Page 3 Minutes of. the Parks and Recreation Commission Meeting March 13, 1974 ' OLD BUSINESS (continued) Item #4_: The term of animal husbandry to be changed tn cover all Lease Agree- project areas checklist of projects and to be submitted for ment Items approval by Parks & Recreation Director. (As projects are #4 planned, if there is any doubt, they must be submitted for approval by the Parks & Recreation Director.) Item #5: The term 'waste' was defined by Mrs. Toensfeldt as being, #5 "shall not destroy property." Item #9: Commissioner Espinosa questioned that upon #9 completion of improvements and restoration by October 31, 1975, who inspects and determines that lease agreement terms have been met. Item #12: Page 4, last paragraph, wording should be changed to #12 read; "liability under such insurance to meet City's minimum requirements under the lease" (Commission asks assistance from legal staff for correct wording) . Is it necessary to state dollar amount? Also on Item 12 page 5, first paragraph, fourth line, Commission would like legal clarification of intent on: "- - if Lessee Organization dDes not keep such insurance in full force and effect, that Lessor may take out the necessary insurance and pay the premium thereon" -- will Lessee be billed? (Mrs. Toensfeldt stated that each project member carries own in- surance pertaining to project property. U.S. Dept. of Agriculture has blanket insurance policy for all 4-H members. The Director stated that fire insurance is carried by the City on the Horse Ranch farm house, barn, milk barn and garage.) Item 1#13--14: Ask legal staff if date can be realigned to co- #134 14 incide with lease agreement renewal time which would be 2'-i years from date of initial lease agreement. Item #1 5: Lessee Organization wishes to know if council. approval is #15 required to sell pumpkins from 'he field in the fall, or does park ordinance #531 prohibit all sales. Item #16: Lessee Organization would like notification, either by #16 phone or in writing, of intent of Lessor and its' agents, before entering 4-H area in consideration of health and welfare of animals (All. other items were agreed upon without change.) Mrs. Toensfeldt wond,2red if a postal box could be installed at the Postal Box Horse Ranch for the convenience of the 4-11 club. Director said it: at Horse Ranc was doubtful, as the Department cannot have their own P.O. box. There will, be no communication or application to 31.U.D. regarding H.U.D. 4-H until. after the special open meeting on March 27, which is to receive all comments, opi.ni.ons, and reactions from the local citizens on proposed uses for horse Ranch property. Chairman 'i'hi_bodeau requested staff to check with legal department Signatures regarding; signatures on Jonse agreement. ldho .is the representative Required for required by 4-1l and lmw many signatures necessary for signing Agreement agreement. PARKS & RECREATION 6 of 11 COMMISSION - MINUTES ( 1971 -1978) Page 4 Minutes of the Parks and Recreation Commission Meeting March 13, 1974 OLD BUSINESS (continued) � i1orses for The Director informed the Commissinn that Mr. Langman, the ;iorse Ranch former owner of Horse Ranch, has offered to give the City ® five horses. Commission feels that while it was a very generous offer and was appreciated by everyone, the horses could not be accepted because of lack of personnel to care them. A letter of thanks will be sent to Mr. Langman for his generous offer. House Trailer Commissioner Thibodeau suggested a trailer be placed at horse at Horse Ranch Ranch for living quarters for personnel for security reasons. for Personnel The Director stated that current city ordinances prohibit home trailers on City property for such a purpose. There was a motion by Commissioner Snyder and seconded by Commissioner Gabriel that: "If possible, consider establishment of residence on park property for reasons of security. Motion carried 4-0. 8. Policy for Naming Parks It was moved by Commissioner Gabriel and seconded by Commissioner Thibodeau that a postponement of this item be in order until a later date when more complete study may be given subject. 9. Memorial Park Phase II Development Phase II Because of the time involved to enter into an agreement with Memorial Park the architect, prepare working drawings, advertising and Development bid procedure, Phase II development cannot be done before the end of fiscal year 1973-74 ending June 30, 1974. Therefore, awarding the ,contract for Phase II has been postponed to the beginning of the fiscal year 74-75. This plan will actually be an advantage to the residents who hold Organic Garden_ plots because the planting season is just now getting under way and the growing season will. be about over when the actual work on Phase II can begin. The architect has indicated Phase II development will cover: 1. All drainage system for. the Park. 2. i•lost lawn area, except around parking lot off. proposed Alves Drive. 3. Most play areas. 4. All basic landscaping around park, lake, etc. 5. Additional items to be chosen from prepared cost estimate lists. Staff to have figures from Eldon-Beck by March 27, for discussion. Bicentennial Commission feels that all money available should be used at Celebration Memorial Park. They feel it would be very nice to have park 1976 completed in time for the 1976 B:iceittennial celebration. Commissioner Gabriel also [ndi.rated :it would be nice to have some development completed at the- Horse Ran;_h, as that w;s an area of Do Anza over.ni^lit encampment. Minutes of the Parks & Recreation Commission Meeting March 13, 1974 Page 5 a OLD BUSINESS (continued) 10. Community Involvement Plan • Commission wishes to leave this item on agenda for future Community Parks and Recreation meeting. Involvement Plan 11. Discussion of open Meeting and Tours of Horse Ranch Property There was a tour of Horse Ranch property by A.A.U.W. and Tours of League of Women Voters on :March 9 conducted by Commissioner Horse Ranch Espinosa, to acquaint interested citizens with the property. There will be numerous tours of the property before the public hearing on March 27. The Commission and staff will be at the Horse Ranch on Sunday 24 at 1:00 P.M. for anyone interested in touring the property. Commissioner Gabriel did an in-depth study for possible Golf Driving revenue to be realized from a golf driving range, basing his Range figures on comparative figures from Rengstorff driving range. He feels that it would be at least into the third year before income of any size could be realized by Mr. Foster. It was the feeling of the Commission that perhaps a minimal fee should be required of Mr. Foster each year regardless of his income from the hiving range, with a percentage considered over a certain revenue amount. All commissioners concurred that the special Parks & Recreation March 27 Open open meeting of March 27 would be for residents to come and Meeting make comments, suggestions, etc. This way, the Commission feel they can better evaluate the desire of the people and be able to make more valuable recommendations. NEW BUSINESS 12. None BUSINESS INITIATED BY COrQiISSION 13. Beginning in April, there will be a monthly tour of all park Monthly Tours facilities by the Director of Public Works and the Director of Parks of Parks & Recreation to familiarize themselves with the park problems and with the personnel. These tours will be held on the 2nd Tuesday before commission meeting each month and during the summer on week-ends or early weekday evenings. At least one Commissioner would be encouraged to attend the tours. Thos Commissioners who are unable to attend the tours are asked to submit notes requesting consideration for areas of concern. MISCELLANEOUS 14. What is considered Dusk Because of the various opinions of what constitutes dusk, it What is Dusk? was suggested that a bulletin board be installed by the Public 40 Works department in such a manner that various items of interest including hours of supervision on duty, time of park closing, etc.. , can be shown. ,t Page 6 Minutes of the Parks b Recreation Commission Meeting March 13, 1974 MISCELLANEOUS (continued) t Mid-Peninsula 15. Commissioner Gabriel stated the Council minutes asks Regional Park for a Trails Task Force regarding development of trails District for the Mid-Peninsula Regional Park District. Commission would like to be involved so they may better know what is taking place within the District, if there are duplicat."-:-, of services with the County, etc. CommisF7.- :�,yder and Thibodeau indicated they had been asked t Mayor Irwin to represent Cupertino on this tag ce t^am. Cultural Arts Commissioner Sabri ;- and Commissioner Espinosa have been Committee appointed to repre: zes.t the Parks & Recreation Commission for the joint Lu! s,,--t Arts study committee in conjunction with the Library Co, '.1ssion. ADJOURNMENT Adjournment 16. It was moved by Commissioner Snyder and seconded by Commissioner Espinosa that the meeting adjourn at 11:07 P.M. Motion carried 4-0. CITY OF CUPERTINO, State of California 10300 Torre Avenue, Cupertino Telephone: 252-4505 ® MINUTES OF A SPECIAL OPEN MEETING OF THE PARKS AND RECREATION CO"V41SSION HELD MARCH 27, 1974, 1N THE COUNCIL CHAMBERS OF CITY F',T.., CUPERTINO, CALIFORNIA CALL TO ORDER 1. Meeting was called to order at 8:01 P.M. on March V, 1974 by Call to Chairman Barry Thibodeau. Order ROLL CALL 2. Commissioners Present: Thibodeau, Espinosa, Snyder, Gabriel Roll Call Fisher Staff Present: Merle 0. Butler, Director Roger D. Val, Supervisor Millie M. Mattison, Supervising Clerk Michelle C. Fleming, Cashier-Clerk Intern Present: Linda Jamieson, Chico State University Chairman Thibodeau opened the meeting by stating that first, the Director would give a slide presentation of Horse Ranch Park and then there will be a 10-15 minute presentation by each person who has a proposed use for Horse Ranch, after which open discussion on the subjects will take place. Before Director Butler begaln his slide presentation he gave a brief back- ground of the Master Plan for the park. He stated the idea of having this public meeting is following the policy of what the Council has adopted over the past few years in trying to get the feeling of the general public. He stated the architectural firm of Eckbo, Dean, Austin, & Villiams were hired for development of a plan for Horse Ranch in September, 1972. They were instructed to look into the possibility of the entire park chain from Stevens Creek Blvd. to the Stevens Creek Dam, as a total Master Plan, and the City is striving to follow this in development of the Horse- Ranch. What is put there can be changed if developed before Master Plan is reached. However it would be on an interim basis, most likely. Following the slide presentation, Chairman Thibodeau asked for persons who wished to make proposals for use of Horse Ranch. First to speak was Mr. Earl Faster who showed plans for his proposal of a Mr. Foster golf driving range. Referring to the Master Plan, he showed a preliminary plan for a range using West side of park as the tee off area and hitting toward the East. However, plans have changed to allow other groups to tise portion of area. The tee off area is now proposed from the Milk Barn, South to North, giving a better possibility for developing picnic area on creekside line. He felt that, if desired, more trees could be planted in the outside area of range, stating that golf balls did not disturb trees and that the construction of an 8' fence, rather than the proposed 60' fence in the first plan, would be better accepted and allow for safety along the area to be used as trailways. He showed that change was necessary from the original master plan, as planned activities could be continued on outskirts of the range. Walkways, picnic areas, parking lot would remain as planned. i Page 2 Sp cial Open Meeting of the Pks.& Recreation Commission - March 27, 1974 Mr. Foster stated that this plan was the only plan, which he was aware of, that would bring income into the City (on this site) , in order to develop towards the Master Plan. He understood, at this point, there is no money available for development of the property. Mr. Foster stated that there would be free lessons to youngsters and senior citizens. He also stated that there are many high school students, junior high students, and college students who are looking for a nearby place to practice without having to go outside the area. Chairman Thibodeau thanked Mr. Foster and then asked Mrs. Toensfeldt, representative for Rolling Hills 4-H Club, to present her proposal. s. Toens- Mrs. Toensfeldt gave a little background information to those present felldt at the meeting, regarding length of time she has been pursuing the idea of the Horse Ranch for her Club. She also gave the audience a ' background information about her club. The Rolling. Hills membership, at this time, is about 36 members, hopefully to grow to 50. It is one of two clubs in Cupertino. The 4-H youth organization is jointly sponsored by U.S. Department of Agriculture, by University of Calif. , and by Santa Clara County. Mrs. Toensfeldt's proposal is to use approximately 1/2 to 3/4 acre, under a lease agreement, with the City of Cupertino. In return for use of this property, the club has agreed to repair and paint stable area, vet's office and repair various buildings slated to be torn down. She stated the Rolling Hills Club is a suburban club and many of their members (because of city ordinances) are not allowed to keep animals at home. She feels this would be a unique opportunity for 4-H and for the City. One purpose of 4-H is to raise farm animals as an educational tool for young people. They hope to have vegetable gardens, a rabbit area, a chicker, coop, and eventually, in a 2-3 year period, possibly have horses and short term live stock such as lambs. The club could also give public tours. Chairman Thibodeau asked the Director to explain to the audience that the Parks & Recreation offices would be moving there in a short time & also to relate information regarding the Organic Gardens. The Director explained that by the Parks & Recreation offices being at the Horse Ranch, it would curb the amount of vandalism and provide people the opportunity to visit the area. There are 28 garden plots, east of the stable area, already measured off and being used by Cupertino residents. At the end of the Director's statements, Chairman Thibodeau asked for interested people to speak offering any other proposals for Horse Ranch usage. Speakers in order of appearance: am rent- 1. Mr. Sam Lorentzen stated that he has done a great deal of leg work, goi, zen trips to Sacramento, etc. trying to raise money through grants etc. , for development of the Horse Ranch barn as a center for senior citizens. He stated it would take about $5,000 to install sprinkling system, Special Open Meeting of the Pks. & Recreation Commission Page 3 March 27, 197 non-flammable roof, etc. He feels the Senior citizens would not want to be so near 4-H chickens, goats etc. He also feels that 4-H could use buildings that are a little further away from the barn. He was concerned about who would be around to care for the animals all the time. He concluded by thanking the audience for listening. 2. Louise Levy - 10802 Wilkinson Avenue, Cup. - Santa Clara County Louise Levy Girl Scout Camp Committee member, felt the area could be kept natural. Felt it would be ideal for G.S. troops in the summer, ' be ideal for birdwatchirg, etc. At this point, Commissioner Gabriel asked the number of troops who could conceivably be using the area and Mrs. Levy said 25-30 troops, of all ages. Commissioner Espinosa asked if there were other troops who would be using and the answer concluded to be easily 1000 girls. 3. Douglas Cheeseman - Biology Department, DeAnza College informed D. Cheesema the audience and the Commission that, at this time, DeAnza has Vi acres at the college planted in native plants of California. He felt the Horse Ranch area could be ideal for fresh water marsh area. Mr. Cheeseman felt it would be a shame to allow a golf driving range in the area, for it would affect, adversely, tha plant and animal life. 4. K. F. Ho - Sunnyvale, stated that while he was not a resident of K.F. Ho Cupertino, he has served in Community affairs for 15 years and is currently Vice Chairman of Polaris District of Boy Scouts. Mr. Ho stated that there re roughly 55 Cub packs in the distric t (25 packs in Cupertino alone, with 800 boys) from ages 8-11 yrs. There are also 24 Scout units with - 600 boys. Camp sites in the area are diminishing at a fast rate because of development and children need knowledge of the beauties of naturei The energy crisis has also demanded that troop trips be curtailed therefore, troops must stay closer to home creating a great need for "in town" training sites. ' 5. Jackie Hall - 10629 Baster Avenue, Cupertino. Mrs. Hall stated Jackie Hall Cupertino is a jewel-rich in wildlife, natural surroundings, i with a rural past which goes back to DeAnza's time. She urges the people to explore uses for Horse Ranch other than commercial. Mrs. Hall felt that if Mr. Foster could find another place which � could easily be adapted to a golf driving range, he could approach the owner with the fact that a golf driving range is an approved use for recreation, therefore, .it would fall under the Williamson� Act. , allowing the owner a tax break if the property is used for recreational purposes. 6. Margaret Sampson - Field Staff Supervisor with Santa Clara CountylMargaret Girl Scout Council - 11125 LaPaloma Dr. Cup. , spoke briefly Sampson stating that she felt the Horse Ranch area should be kept natural, for the youth and citizens of tomorrow. Commissioner Gabriel asked Mrs. Sampson if she felt energy crisis had an impact on Scouting, to which Mfrs. Sampson answered, "very definitely". She wishes park tc remain "as is". l age 4 Special Open Meeting of Parks & Recreation Commission - March 27, 1974 eve 7. Steve McCarrow - Rolling Hills 4-H Club, answered Mr. Lorentzen .Wow regarding the care of 4-H animals. He stated that first of all, if the animals were not eared for, the City would "kick them out", plus the fact the Santa Clara County Health Department requires certain standards of sanitation. eAnn 8. LeeAnn Jacquin - 11220 Palos Verdes Ct. , Cupertino, stated she equin was not representing any group, but has been active in community affairs and has seen a lack of and the growth of recreation in this area. She listed her recommendations for the use of Horse Ranch Park. 1. Should be available to all citizens. 2. Park should be developed individually, not as a carbon copy of other parks. 3. Allow no special classes held there that can be held elsewhere. 4. Maintain ranch atmosphere. 5. Barn can be used for folk dances, square dance and related music groups (no noise problem because of distance from residents) , 6. Preserve natural setting 7. Allow small animals for 4-H Mrs. Jacquin, being a golfer, felt there is a need for a golf driving range but not a Horse Ranch. Lorentz 9. Sam Lorentzen spoke again, stating that the senior citizens need a ® place of their own. He feels that the seniors have many problems and that many times they (seutors) are taken advantage of. Mr. larentzen asked Mr.. Foster to again show him where the driving range was proposed for in relation to the barn. The driving range plans were briefly discussed again regarding the fence. Commissioner Gabriel called attention to the liability factor of having small children wander onto the field or the possibility of a sliced ball hitting a visitor in the park. Mr. Foster felt the chance of acci- dent was very low. Commissioner Espinosa asked about the appearance of the property at the end of three years. Mr. Foster stated all fences and posts would be removed and all that would be left would be grassy turf and an improved milk barn. eg Oror 10. Greg Oror - 10612 Creston Drive, Cup. , felt that perhaps any resi- dent could be allowed to have animals at the ranch. He also stated that he knew Mr. Lorentzen had spent lots of time and money for senior center but he still preferred the 4-H be allowed the use of property. dy 11. Judy Tembrock - 20791 Scofield Drive, stated that she wished to put mbrock i in a word for the picnickers. Picnickers and golfers are not com- patible. She read from a study Santa Clara County had conducted concerning popularity of certain recreational interests of citizens. There were 2000 families interviewed - 3500 over age 18 - 1400 from 2-12 grade. Survey shows what people actually participated in most. Adults - Elementary School High School Driving for pleasure Unstructured activities Driving a car Swimming Bike riding Walking, hiking Picnicking Riding in car Unstructured activities Hiking Hiking Swimming j Walking Bicycle riding Page 5 Special Open Meeting of Pks. & Recreation Commission - Mar.24, 74 ® There was no golf shown in the top ter. of any category. Survey showed that only 6% of people participed in golf. 12 Bernie Nachshen - 10747 Linda Vista, felt it was important to Bernie keep good relations with H.U.D. for future development of rec- Nachshen reational facilities. By allowing commercial development, may be adverse to wishes of H.U.D. 13. Bob Gonzales - 10461 Stokes, Cup. , stating the reason for. consider- Bob Gonzal{ ed uses such as a golf driving range on Horse Ranch property, is because there is no money in Capital Improvements program or any income projected for next 2-3-4-years for good development of site. So it is a fact that the City could bring in things which are free or for revenue, this being the principal reason for even con- sidering the golf driving range. A golf driving range would be a short term project (3 years) . Mr. Gonzales quoted Mr. Foster as stating it would take investment on his part and for the first 1-2 years the range would make very little during this period of time. Mr. Gonzales fails to understand why Mr. Foster feels it would be a feasible venture for even at the end of three years the income to Mr.. Foster could not be a great deal. Mr. Gonzales feels the City cannot warrant the risk, having to extend the lease for golf driving range, because of the pressure that could be exerted by the users of the range. Everyone is aware of the lack of money for development of parks and Mr. Gonzales felt the citizens had given the Commission enough ideas at the public hear- ing (ideas that would be very low cost or completely free. Mr. Gonzales' suggestions and recommendations for use of park: 1. Picnic areas 2. Scouting program 3. Nature trails 4. Expansion of organic gardens These would be low cost - interim activites for community use and still fulfill H.U.D. requirements. Mr. Gonzales stated at one time the Commission had shelved the ide . for a driving range but enough interest was generated to reopen. Mr. Gonzales felt the decision should be made at the public meet- ing -yes or no- on the driving range and if the decision is no, to continue with input and ultimately draft a plan to install multiple activities at Horse Ranch under the known restriction of having very low amount of dollars. After this presentation by Mr. Gonzales, Mr. Foster answered Mr. Gonzales by stating if he were given three years to accomplish his goal and had to get out at that time, he would honor that l agreement. 14. Beverly Dyck - 22038 McClellan Road, Cup. , felt there is a right Beverly place for everything. A golf driving range would be nice, but Dyck not for Horse Ranch. Traffic would be her greatest concern. She ® is against a golf driving range. 15. Frank Percell - 10411 Mira Vista Road, Cup. , felt that parks ' Frank should be restful with streams etc. , and since Commission had Percell rejected the rangki once, he would like to see them do so again. i f agb 6 Special Open Meeting of Pks. & Recreation Commission - March 27, 1974 Townsen 16. Ralph Townsend - 10349 Creston Drive, Cup. , stated he was one of over 200 who had toured the Horse Ranch Park on Sunday, Mar. 24 and listed his major concerns which bear heavily on making a decision on use of. Horse Ranch. His concerns are: 1. Creation of a pressure group which does not now exist, (golfers). 2. Traffic a dangerous concern. 3. Since residents can't tell what the makeup of our &overning board will be in three years, plans should be started now to have the park developed in a manner to suit its surroundings. 4. Golf balls another of his concerns, slicing and balls hit out of bounds. 5. Perhaps in next three years more viable plans will present themselves which haven't been mentioned to this point. If we allow a driving range, then these plans could not be considered. Mr. Townsend feels that having open space is a valuable asset for children and as much as possible must be maintained. eter Lert 17. Peter Lert - 215 North First Street, San Jose, - County Director of Cooperative Extension in Santa Clara County, stated he is ultimately responsible for 4-H program in Santa Clara County. He feels that some of the plans being made are quite attractive, but wonders if it is economically feasible to do some of the things discussed at the public meeting. In hiE position as advisor to open space groups, architects, planning commissions and planning departments in S. C. County people discuss acquiring, at great cost, an area like Horse Ranch, to be maintained in unspoiled, undeveloped or relatively undeveloped space, for public use. Cupertino already has this singular and outstanding property and he feels that it should be kept unspoiled and underdeveloped. Mr. Lert lived on the Horse Ranch for a 2-3 year period, several years ago when he leased the property from Mr. Ioyne. rbara Green 18. Barbara Green - 1171 Andraw Ct. , Sunnyvale, felt the Horse Ranch Park should be kept in its natural state with simple trails. Soil is fertile and the center area could be expanded for use of more gardens rather than turfed area. Joe Landon 19. Joe Landon - 10463 Noel - Somerset Square West Homeowners Association stated that a letter had been sent to the Commission stating t`ie position of the members of the association but wished only to make one point about the people in Somerset Square area who organized a "plant in" wherein 300 members planted shrubs and trees. There was little money and lots of effort applied. Mr. Landon felt the people could do the same thing for Horse Ranch. Mrs. Lucian 20. Mrs. Lucian Hertert speaking for the League of Women Voters read Hertert a letter stating the feeling of the League. Excerpts: . ."League feels that the highest priority for urban park land should be open to public use, rather thtn commercial use f6r revenue purposes�f ". .reconure.nd that the Commission seek and implement programs which would hold the resource of this unique area available to the entire community. ". .point out that H.U.D. 's agreement to allo:a.te funds presumed public access to all citizens from all inc•ime brackets. ". .League suggests that a series of open workshops be schedui.e.d and that invitiations to attend them be extended to all community groups." Special Open Meeting of Pks.& Recreation Commission Page 7 March 27, 1974 Commissioner Gabriel stated then, that he felt everyone was aware of Changing the changing times and were all looking for recreational facilit- j times ies closer to home. He quoted from the magazine U.S. NEWS AND ; WORLD REPORT, which stated the shift in vacation habits, making local parks, especially those near large urban areas very much in demand. There is also an increase in bike sales which will sur- pass auto sales for the second year in a row. He stated that he would like to make a few comments and, at this point, placed charts ; Exhibit A on the bulletin board for the audience's viewing and proceeded Horse Ranch with a full and comprehensive repo-t of scheduled uses and recommend Dwvelo*mient ded uses of Horse Ranch Park to meet community needs. A copy of (attached) the charts is attached to these minutes. i Commissioner Gabriel elaborated on each point of the charts during his presentation. Commissioner Gabriel also commented on the need for assistance from other groups within the city, for workable plans for the pleasure of all. C. Gabriel closed his presentation by stating that, if the Commission finds it within their power to plan and accomplish the things shown on the charts they would certainly do so, and they would welcome all ideas and help that is offered. TEN MINUTE BREAK at 10:25 P.M. Chairman Thibodeau called the meeting back to order and asked f, - other i comments from the audience. There were none. Commissioner Gabriel moved that the Commission suspend an further con- D P Y Defeat of sideration of the golf driving range at Horse Ranch Park. Commissioner Golf Drivir Snyder seconded the motion. Motion Carried 5-0. Range Commissioner Espinosa made a motion that the P proposed usage by the ' Approval Rolling Hllls 4-H use of Horse Ranch Park be approved, and in addition, of 4-H Use it was recommended that the lease agreement, with approved changes, be i' of HR sent to the City Council. The motion was seconded by Commissioner I Snyder and was unanimously accepted. Motion carried 5-0. I( ADJOURNMENT The meeting was adjourned at 10:45 P.M. Tape #180 - Side 1 Track 3 on file in City Clerk's office. attachment: Horse Ranch Park Scheduled, Programmed and Recommended chart Uses I EXHIBIT A -, Use Attachment 1 for Detail #iI0R. SE RANCH PARK A. Scheduled Use . 1. Headquarters office for Park & Recreation Department 2. ®rganif gardening by community 3. Senior citizens arts and crafts center (old barn) 4. 4H Club (existing buildings and corrals) B. Programmed Use *1. Botanical gardens *2. Meadow amphitheater *3. Arboretum *4. Family picnic area *5. Group picnic area *5. Day camp *7. Active sports and game area *Recorded on HUD application to identify future use C. Recommended Uses to Meet Community Need 1. Family and group picnic sites 2. Preserve natural landscape and resources 3. Plant and preserve native plants, trees, and encourage wildlife 4. Arboretum a) Trees native to Cupertino area b) Fruit trees representative of Santa Clara Valley orchards c) Trees and bushes for wildlife preservation 5. Botanical gardens C. Recommended Uses to Meet Community Need (continued) 6. Utilize area for yourh natural sciences study a) Local elementary schools, third grade and above b) Local high schools and De Anza College field trips 7. Community "plant-ins" 8. Provide walking trails/paths 9. Boy Scout use a) Scouting skills and advancement practice area b) Weekend camping facility 10. Girl Scouts and Cub Scouting day use for skills training and advancement 11. Archery and a broader recreation program for youth 12. Arts and Crafts Fairs 13. Open space for community use and seasonal activities 14. Use as Cupertino's activities center ® 15. Energy crisis will create and require greater use 16. Don't commercialize our parks CITY OF CUPERTINO, State of Caliio,-nia 10300 Torre Avenue, Cupertino } Telephone: 252-4505 ! j i MINUTES OF THE REGULAR MEETING OF THE PARKS AND RECREATION COMPfi SSION HELD APRIL 10, 1974, IN THE LIBRARY CONFERENCE ROOM OF CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER I. Meeting was called to order at 8:03 p.m. on April 10, 1974 Call to Orde' by Chairman Barry Thibodeau. ROLL CALL i 2. Commissioners Present: Thibodeau, Espinosa, Snyder, Gabriel ! Roll Call Fisher Commissioners Absent: None i Staff Present: Merle 0. Butler, Director Millie M. Mattison, Secretary Intern Present: Linda Jamieson, Chico State University Guests Present: Bob Gonzales (approx. 9:00 p.m.) Bob Botelho ? ; INTRODUCTIONS ; 3. None. ELECTION OF PARKS & RECREATION COMMISSION OFFICERS 4. Chairman Thibodeau opened the meeting by call for nominations for election of the 1974-75 chairmay, of the Commission. Commissioner Gabriel P & R Comm. nominated Commissioner Fisher for Chairman. The motion was ; officers for seconded by Commissioner Thibodeau. The motion was unanimously 1974-75 accepted by the Commission members that J. Alan Fisher become the new Parks & Recreation Chairman. 5-0. Commissioner Thibodeau then called for nominations for a new Vice New Chairman Chairman. Commissioner Thibodeau nominated Commissioner Susan Alan Fisher Espinosa seconded by Commissioner Fisher. However, Commissioner Espinosa asked to decline because of her work schedule. Commissioner Espinosa then nominated George Gabriel as Vice Nice-Chairnia Chairman for the coming year. Nomination was seconded by Conmiss- Geo. GabriE? ioner Snyder. Motion Carried 5-0. The regularly scheduled Parks & Recreation Commission meeting for iNext Regular May was postponed from May 8 to May 15 to accormodate new Chairman P & R Meetin Fisher's work schedule. (Commissioner Thibodeau feels it is ' May 15, 1974 better to have a flexible :schedule because members prewar to have a full ,body present if possible. All commissioners concurred. ) MINUTES OF PREVIOUS MEETING 5. Minutes of the regular March 13, 1974 meeting; were approved as Approval of. read. 5-0. Minutes - 6. Minutes of the regular :adjourned meeting of March 27, .1.974 were March 13, '7 approved as read. S-0. March 27, '7 MOL Page 2 Minutes of the Parks and Recreation Commission Meeting - April 10, 1974 1 COMMUVICATIONS I . mmunicationst 7. Communications from: Geo. Fernande1 Mr. George Fernandez, Corresponding Secretary of the Cupertino Historical Society, stating the Society's concern for the naming of the Horse Ranch. Mr. Fernandez stated that it is the recommendation of the Historical Society that the "Horse Ranch" parcel be called "McClellan Park", after Wm. T. McClellan who settled in Cupertino in 1849. Mr. McClellan purchased the parcel of land from Eliza Stephens, the founder of the greater Cupertino area. I Mas. Dressle 8. Mr. Charles E. Dressler, Director of Greene County Parks & Recreation Department, Ohio, discussing a new publication entitled "Leisure Service Delivery Systems: A Modern Perspective." This hook quoted policies and principles of the Cupertino P. & R. Master Plan. Mr. Dressler expressed a desire for a copy of the Master Plan. J. Sanabria 9. Mr. John Sanabria, City of Colton, California, requested further information on Organic Gardening, Carol Fagot ? 10. Ms. Carol Fagot, Administrative Assistant for the City of Avalon, California, stating that the Mayor ProTem, George Scott, of Colton had visited Cupertino's Portal Park and was impressed with the layout and equipment of the park. Further information, { (i.e. pictures, plans and cost of equipment, etc.) was requested. MONTHLY REPORT M Monthly Repor� 11. The Director highlighted several points of the report: Easter a. The Easter Festival, which will be held April 13, at Linda Festival ( Vista Park, beginning at 10:00 a.m. , with egg hunts for i+ children (areas will be roped off for different age groups) scheduled for 1:00 p.m. Linda Jamieson, the young lady I intern who has been assisting in the plans for the festival, went on to state there would be activities for all age groups. She informed the Commission tha-. the Junior Chamber of Commerce had helped buy the prizes. (Commissioner. Thibodeau expressed Ithe hope that there would be adequate garbage cans supplied this year.' Senior Citizep highlighted b. The Director also hi hli hted the Senior Citizens Dance Dance - which will be held at De Anza College Campus Center on De Anza ( Friday, April 26, for all seniors 55 years and over. Don Trapnell and Orchestra will play music of the "Big Band" era. Senior Citizens from surrounding cities are invited to attend. Kennedy c. The Kennedy Junior High Father-Son golf tournament will be Father-Son held on Friday, April 12, at Deep Cliff golf course, with Golf Tourney breakfast at Sambo's beforehand. Model Hot-Air i d. A now class ca11ec1 Afade.l Hot Air Ballooning will begin on Ballooning j April 20, 1974 from 9:30-11:00 a.m. , for six (6) weeks. Class will, be held at Do. Anza College w th the last class being f heid, witli dc!non:,trattons, on De Anza Day, .Dane 2, 1974. i Minutes of the Parks and Recreation Commission Meeting April 10, 1974 Page 3 4 OLD BUSINESS k 12. Policy for Naming Parks After a lengthy review and discussion, the Commission adopted the Policy proposed policy for naming parks which had been presented by the for Naming Director. It was moved by Commissioner Espinosa and seconded by Parks Commissioner Snyder that the recommended policy for naming parks be presented to the City Council for adoption. Motion carried 5-0, 1 13. Horse Ranch Land Use Commissioner Gabriel felt strongly that a citizens sub-committee Sub-committe should be formed from selected citizens, with special interests formed and abilities, to study and form a plan for possible uses .for the Horse Ranch property. ` The Director and Commissioner Thibodeau cautioned that any plan Interim conceived should be with the understanding that undertakings would Planning be done on an interim basis, so as not to conflict with the ultimate Master Plan for the Stevens Creek Park Chain area. After much discussion it was moved by Commissioner Thibodeau and seconded by Commissioner Fisher that Commissioner Gabriel be allowed to form a sub-committee for a plan of uses, with the stipulation that staff and at least one commissioner be present at each meeting. Carried 5-0. Sub-Committee meeting scheduled for May 2 at Nor-Cal meeting room Sub-committe or City Council Chambers. jmeeting set ;May 2, 1974 14. Memorial Park Phase II Development Director explained not enough time exists between now and July 1 Phase II to design, approve, go to bid and accept contracts for the Phase II Development development and this is the main reason development was postponed until the 1974-75 fiscal year. Also, it will allow the organic gardeners the opportunity to harvest their already planted gardens during the summer. The Director handed out copies of the cost estimate from Royston, Hanamoto, Beck & Abey, and explained that there were many variables to consider on this estimate. These cost estimates would be checked out and a report will be made to the Commission at next month's ,:egular meeting. 15. Move to Horse Ranch i Director informed the Commission th;t the Parks & Recreation offices Move to will be moved to the Horse Ranch the week of April 22. It is Horse Ranch planned to hold a Senior Citizen Drop-In Center open house on ' P & R Office May 5 at the current office site. No open house has yet been planned for the new office area. It was moved b Commissioner Thibodeau and seconded b Commissioner May 1. 1 Y Y y 5, 974 Snyder that the next meeting of the Parks & Recreation Commission Commission be held in the conference room at Horse Ranch, Motion carried 5-0. meeting at Horse Ranch Conference I age 4 Minutes of the Parks and Recreation Commission Meeting - April 10, 1974 4 NE14 BUSINESS z 4` 16. Resident Card Proposal Resident Card Because of the matey activities offered to the Cupertino residents, Proposal j and to the general public, it was suggested by the Director Approved i that a resident care be issued to all Cupertino residents, to establish proof of residency, for certain programs. This ( recommendation, to adopt the use of such a card, was reviewed and approved by the Commission. ( 17. Little League - BobbySox Ball Field Little League+ In a memo from the Director to the City Manager, it was recommended obbySox ( that Cupertino look into the possibility of changing the boundary lines for the little leagues, and also to look into the possi- bility of operating a City Minor League program, using the boys who do not qualify for Little League Major league. A motion was made by Commissioner Gabriel and seconded by Commissioner Fisher j for the Staff and Commission members to meet with representatives I from the three Little League and the two BobbySox groups to I discuss the possibility for determined needs of ball fields for j all times, as well as, possible League boundary changes. BUSINESS INITIATED BY THE COMMISSION ark Tour 18. Commissioner Thibodeau stated that the scheduled tour of park Cancelled facilities this week had been cancelled. The Director will try to schedule a later meeting. Commissioner Thibodeau asked the Commission if they felt there was a need for Commissioners to have business cards. Matter was dropped for lack of interest. MISCELLANEOUS i 19. County-wide Publicity Column County-wide A Column headed as "Leisure News" will be publicized in the sports ublicity section of the Sari Jose Mercury-News this Sunday. This will be a weekly column publicizing ail_ Santa Clara County city parks and recreation activities. Commissioners felt this was a rather poor j section because most ladies never read the sports section, therefore, I would not see the column. The Director will discuss this with the county committee. ( 20. Youth Cc_-emission outh Commission The Director stated a study is being made on the .feasibility ' of adopting a city youth commission for. Cupertino. Further information will be available later. 21. Percolation Pond Percolation Bob Gonzales ;asked if any further i.nformati.on was available regarding Pond percolation pond. Chairman Iliibodcau expLai.ned that no money 'Ls avai .Lablu for this project as it was not included in the five-year capi.tal. impr.ovement project. Minutes of the Parks & Recreation Commission Meeting - April 10, Page 5 0 1974 MISCELLANEOUS (continued) 22. Joint Parks & Recreation-Library Commission Concerning Cultural Arts Commi.SsiOlLer Espinosa informed the Commission that Commissioner Possibility Gabriel and she had attended their first meeting of the joint of Cultural Parks & Recreation-Library Commission sub-committee concerning Commission cultural arts. They were very enthusiastic about the possibilities of accomplishments through such a commission. She alsso stated that Vice Mayor Jim Jackson was taking the matter up with the City Council to explore the possibility of a Cultural Commission being formed. i ADJOURNMENT 1 23. It was unanivously agreed ' adjourn the meeting at 11:35 p.m. Adjournment to May 15 rather than regular second Wednesday (May 8.) to May 15, j 1974 i i i ® i i i I i 3 i I `i i { i I I I CTTY OF CUPERTINO, State of California 10300 Torre Avenue, Cupertino ` Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE PARKS AND RECREATION COI�NISSION HELD MAY 15, 1974 IN THE CONFERENCE ROOM AT HORSE R&NCH PARK, CUPERTINO, CALIFORNIA CALL TO ORDER 1. Meeting was called to order at 8:10 p.m, on May 15, 1974 by Call to Chairman J. Allen Fisher. order ROLL CALL L. Commissioners Present: Fisher, Gabriel, Snyder and Thibodeau. Roll Call Commissioners Absent: Espinosa Staff Present: Merle 0. Butler, Director Roger D. Val, Supervisor Millie M. Mattison, Secretary Guests Present: Louis Stocklmeir, Cupertino Historian Guests Mrs. Robert Gonzalez, Cupertino Horse Ranch Park Committee Dennis S. Zepp Dick Ouellette James Providenza, Representing Model Railroading Group. INTRODUCTIONS: 3. All guests introduced themselves. MINUTES OF PREVIOUS MEETING 4. Minutes ci the regular April 10, 1974 meeting were approved as Minutes read. 4-0. Approved COM14UN I CATIONS 5. Mr. George Fernandez. - Communication The Director read a letter. from Mr. George Fernandez, Corresponding Geo. Fernand- Secretary for the Cupertino Historical Society, Inc. , in which he ez stated, "At the meeting of the Society held on March 26, 1.974, it re: Renaming was resolved that this parcel be called McClellan Rark, to be Horse Ranch named after William T. McClellan, who settled in Cupertino in 1849. Park Mr. McClellan purchased the parcel of land from Eliza Stephens, founder of the greater Cupertino area." 6. A letter from Mr. Ralph Townsend, representing the newly formed Ralph Citizens Horse Ranch Park Committee for proposed development and Townsend uses of Horse Ranch property, will be discussed under Item 11 on communication this agenda. Memo from Counc.i.lman Jackson with an attached �:urvev Showing atti- Mcmo tude of residents to po,rsibi.l.ity of a golf driving range on Horse Councilman Ranch property, with ideas for usage. Jackson Page 2 Minutes of Parks & Recreation Meeting - May 15, 1974 e MONTItLY REPORT P Ballet 7. Director called attention to last item on April monthly Performance report regarding the Ballet performance to take place at Lynbrook high School on Saturday, June 1, and Sunday, June •2 and encouraged Commissioners to attend. De Anza Director referred, also, to De Anza Days which will take Days place on Sunday, June 2 from 8:00--5:00 p.m. at De Anza College. A great variety of entertainment and displays by Cupertino specialists (arts, crafts, dance performances, etc.) , in cooperation with De Anza College, will be seen and enjoyed. As part of the day's program, the new class of Model Hot Air Ballooning, which has been in progress since April 20, will flv their finished products on De Anza Days. These balloons will be propelled by electric hair dryers, etc. Summer The Director also informed the Commission that the Summer Program brochure is being readied and would go to press tomorrow May 16 May 22 and would be published May 22 in the Cupertino COURIER, with an extra 2,500 copies being printed for the Department, to be mailed out to all people who are presently enrolled in classes, as well as, to all those who have requested a program schedule by phone. Resident Director stated also that the new Resident cards will help Cards establish the mailing lists for future use. OLD BUSINESS 8. Renaming Horse Ranch Park Renaming of Director stated to the Commission that the first letter was Horse Ranch received from 14r. Stocklmeir in July of 1973 Park approved regarding recommendation for renaming Horse Ranch Park ?•'[cClellan Park. It was d Lscussed at the November ' 73 Parks & Recreation Commission meeting and it was decided, at that time, that further con- sideration .for naming the park should be Dostponed until a formal policy for naming parks had been established. This policy %,as established by City Council on April 15, 1974, after having been recommended by Parks and Recreation Commission on April 10, 1.974. Presentation Mr. Louis Stocklmeir - 22120 Stevens Creek Blvd. Cupertino - by Mr. Cupertino Historian, wz.s present and gave a very interesting Stocklmeir historical background on the 'McClellan family. He felt because of the McClellan historical background, and being one of the very earliest settlers in this region of Santa Clara County, this was excellent reason for renaming the }Horse [:arch property McClellan Park. Pir. Stocklmeir agreed :•jith the Director that "McClellan Ranch Park" would be extremely appropriate and whole- heartedly approved the. name. Commissioner Gabriel stated, at this point, the Citizens Horse Ranch Nark. Coi;:m.ittee also approved renaming the property '-lc Cte l lan 1 ranch. They felt it would be a fine name, and most nppropriiate, for the area. Chairman i'i.�,her a:;!;ed the gue>t:s presoi,t r_heir reaction to the :ideri of Hit, name ch�snpo. It w;u; unan imou:;ly ;is,reed, on the part of the guest that HcClellan !:<nich was a good choi.c.e. Minutes,of Parks & Recreation Meeting - May 15, 1974 Page. 3 OLD BUSINLSS (continued) ® Mr. Stocklmeir related to tht! Commission what he felt to be a point San Jose of humor. He often reminds the San Jose Historical Society group est. 1777 that Cupertino is at least one year older than San .Jose. The San Jose pueblo was established :in 1777 and Cupertino pueblo was est- ablished Marcie 25, 1.776. Mr. Stocklmeir also gave a very interestin Cupertino presentation on De Anza's travels around the Bay area during that est. 1776 time. Mr. Stocklmeir said that the plaque, which is placed some- where in the vicinity of the old winery in the *McClellan area, was second only to the Drake Plate in historical archives. Commissioner Galrie.l stated that he felt it would behoove the Motion for Commission to consider, as soon as possible, a name change for the renaming Horse Ranch area. A motion was made by Commissioner Gabriel that Horse Ranch it be recommended to City Council that the property now known as Park Horse Ranch be renamed McClellan Ranch Park, in honor of William T. McClellan. This motion was seconded by Commissioner Snyder, and unanimously approved. (Commissioner Espinosa absent). 4-0. It is hoped to have an open house sometime in the near future for Open house the new Parks and Recreation offices and, at the same time, have a and dedication of the new name for Horse panch Park (pending Council Dedication uppr.oval) . All present at the meeting felt it would be very de- sirable to have a direct descendant of W. T. McClellan in attendance at a dedication ceremony. (There is a grandson named McClellan in San Francisco and another, Mr. Pe" Payne, in Saratoga. At this point a change -;n the agenda was allowed to hear the pres- entation of the guests regarding Model Railroading. Mr. Dick Ouellette - 1092 Windsor St. , San Jose, CA 95129 Guests Mr. Dennis Zepp - 7780 Squirehill Court, Cupertino representi.n Mr. James Providenza - 24 Campbell Lane, Menlo Par!. , CA 94025 Model Rail- roads Mr. Ouellette spoke for the newly formed Model Railroading organi- zation (1 month old) . He stated he would appreciate consideration for their group to b_ allowed the use of the large 21' x 21' room in thr. garage area of Horse Ranch property for purposes of building a model railroad layout. Ile stated also, the area would be improved at no cost to the city in return for use of the roc.n. There could be workshops for interested residents, to learn various facets of structural model roalr.oading, viewing by the public, etc. Commission requested that this group submit its' request to the Citizens Horse Ranch Park Committee for property use as other re- quests have been. All plans for Horse Ranch must be coordinated. i i Director informed the committee members present that part of the Horse Ranch garage will be used as stor,4ge area for the Parks and Recreation Museum Dcpar.tment. Commissioner Gabriel felt that, pos,Ably, a museum could be developed for the remaining, part of: building. Lli.recto - St.:lted also that the Dcpartl�ent hopes to efurbish the Restr.00m restroom .in the b;:rn at. Chit, trope. 1d11en !mill sewer is installed, facilities there :is possibi .Ii_ty of per111.,I] •!2t 1-estrooms bcllts; built:. ilnLil such tiul,•, portclhle f:icilitic•;; are po.,;t;ible if thy• barrt restroont is not sat,isC:tetor} . Cctntlnissiuncr '1'hibucirnu :u,,};vst: cl tiu ity I of rc:;trkmmt; ort wh i Ch Could I,c u;aecl Wlterc�ver nc•ecic d. Pate` 4 ;linutcs of I',,r.ks & RecreaLi.on Regular Meeting - �iay 15, 1974 s z OLD BUSINESS (continued) � Park. tour Dur:inn tho course of the first monthly park tour, with Director of Public Works, Director of Parks & Recreation and Parks and Recreation Commission, it was decided money should bo budgeted Utilities 1 for a Utilities 'Master Plan. This should be planned, so when 'faster Plan proposals for development of park areas are completed, a plan for installation of sewer and water Fines is available. 9. Horse Rancn Citizens Committee Report Report presented by `lrs. Mary Gonzalez - 10461 Stokes Avenue, Cupertino - Chairman of Citizens Horse Ranch Park Committee. Citizens j First meeting of committee held on May 3, at George Gabriel's home. Horse Ranch In the report, tars. Gonzalez stated that, before any plans can be Park Comm- j considered or proposed, an inventory of tale area should be made, ittee report including an inventory of: birds , plants, animal, insects, buildings, water facilities, fences, etc. After these inventories are made, 1 more complete plans can be considered. On May 20, 1974, the Committee 1 will meet with Mr. John Richardson of the Santa Clara later District, to determine whether ample water is available all year round at the ranch. Director suggested the following be brought to the May 22 meeting by the representative of the Santa Clara hater District: 1) Annual report '68-'69 - '69-'70 2) Annual. Sur-vey report - Ground later Coadit_Lons 3) Unpublished r:opor.t of Flood Control. District 1965. Investigation of feasibility of importation of water to Santa Clara County and other :1'estside streams. 4) i .I.R. report on percolation pond on Bubb & ,IcClel.lan, which included mount of ground rater recharged from creek. Director read lr. . Ralph 7owasend's letter- regarding; the May 8 meeting i of Citizens Committee and melt the letter �,as somewhat strong with authority in as much as rile committee was formed to dra1., up guide— lines and to serve i.l an adviser✓ capacLty only to the. Director and to the Parks and Recreation ColVmission. i Items :Ln next yoar's budgi'lt proposal wt?rc Usted, including Lighting, and completion of parking and driveway. CHRPC Mrs. Gonzalez ;oncl_udc.d her presentation with the anncnulcernent that moeti.ng there is to be anothor mec>_t n of the rommittce on Nay 22, to continue May 22, 19A with pians and considerations. 10. Little League-r3obbySox meeting Report. Little- No del`nLte plains were made, but it was the fueling, of the group .League - that a cosnnissioner be appointed to coordin.lte uses of fields around Fobbysox r!_,e. Area. CommLss inner Thi.bode,iu FeQ is there are amp l.e t`i.elds in area, report it'S jLl: t a 1Il<1ttCr Of COO' dill,'itin,; t].MOS, ,says, etc. Little League and lobby Soxer represcnt It vcs are to we( t \lrry 22, ,it the Horse Ranch Conference room for furt. ur cliscussit?n on subject. It was d i.;cus3,4(,d bV t:hc, Cotnmi-is i oil about the puss ib i 1 ivy of some of the schools bk.,ins, cloaed in Cur.urc, f<1► la._l. of studL2nrs anal perhaps rjii,utes of Parks and Recreation Regular Meeting - :stay 1.5, 1974 Page 5 j the City could have use of these buildings for community Cervices. Coiisi!i.ssicn Cabriel suggested that a letter be sent to the School Beard in :anticipation of this possibility. NEW BUSINESS 11:15p.:r,. Commissioner Snyder asked to be excused. Commissioner Snyder excus 11. Endorsement of State Bond Issue Corunissioner Thibodeau moved to approve Commission endorsement of the State Bond Issue. It was seconded by Commissioner Gabriel and approved. 3-0. The State Bond is for $250 million over a period of 20 years, State Bond at an estimated cost of .85c, per person per year. Cupertino's share would be $47,483, with the money being used for lighting Cupertino's at Memorial Park. share 12. None. BUSINESS INITIATED BY CO,THISSION 13. Comm ssioner Thibodeau asked for questions be given him to be Park tour asked of Public Works and Parks & Recreation Directors during questions the next park tour, June 1.1. Chairman Fisher asked if there is to be a berm at Wilson Park? Berm at Wil Director answered yes, it is budgeted for 1974-75. son Park ® Director stated again, that park tours will be conducted on the Tuesday before Parks and Recreation Commission meetings on Wednesday of each month. Item to be placed on agenda, under. i Old B,,-iness, for monthly report of findings. MISCELLANEOUS 14. Contractors presently pouring cement at Memorial Park bleacher Memorial Pk walkways at ball field. They are approximately 30 days behind j walkways original schedule because of rain and problem with amount of fill needed. Approximate completion is August 3. 15. The City has acqu .red the Avery property. .440 acres given to Avery prope the City in return for payment of back taxes. ty It was noted at this point by Director, that no bids have been No bids for submitted, to date, on the li.ghtin of De Anza tennis courts De Anza (to be jointly paid for by the City of Cupertino and De Anza T.C. lighti College). 16. June 1.2 was set as next Parks and Recreation Commission meeting. 17. Juno 9 set: aside for dedication. of Senior Dtop-In Center at June 9 21121. Stevens Crock Blvd. House :is presently being painted in- dedication side, carpeted, cabinets ,and sink being installed, new chairs Senior cent bou;;ht, "ry donated, couches, etc. , .in preparnti_on for the senior. 1.8. Commis"ionors t-cqucstod n Lork or chalk board nnci a m.ip be p1;!cOd in the C011ft-1-C11CO ROOM it i'nrks IS, Rc:crcnt i on of f i.ck. bui ]dins, for domonst rat it�;! Ad j ou rrm o t CITY OF Ci)PERTINO, State of California 10300 Torre Avenue, Cupertino Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE PARKS AND RECREATION C0111fISSION HELD JUNE 12, 1974 IN THE CONFERENCE ROOM AT MCCLELLAN RANCH PARK, CUPERTINO, CALIFORNIA CALL TO ORDER 1. Meeting was called to order at 5:10 �.m, on June 12, 1974 by Call to Vice Chairman George Gabriel. Order ROLL CALL 2. Commissioners Present: Gabriel, Espinosa, Thibodeau. Roll Call Commissioners Absent: Fisher and Snyder. Staff Present: Merle 0. Butler, Director Rc,,er D. Val, Supervisor Brita Oklevik, Supervisor Millie M. Mattison, Secretary Guests Present: None INTRODUCTIONS: 3. Miss Brita Oklevik, was introduced to the Commissioners. Introductions MINUTES OF THE PREVIOUS MEETING 4. Minutes of the Regular. Commission meeting of May 15 Page 3 Para- Approval. of graph 2, were corrected to read: Motion made by Commissioner Minutes Gabriel that it be recommended to the City Council. that the prop- erty now known as Horse Ranch be named McClellan Ranch, rather than McClellan Ranch Park. (The City Council approved the name McClellan Ranch Park). Minutes were approved as corrected. 3-0. COMMUNICATIONS 5. Letter to Director from Mr. & Mrs. Graham, 22366 Hartman Dr. , Communication Cupertino, regarding the excellence of the performance by Mrs. Margaret Wingrove's ballet group on June 1 and June 2, 1974. 6. Letter to Director regarding the delightful performance by Mrs. Wingrove's ballet group, from Helen Fairborn, 2411 Ross Rd. , Palo Alto, CA. MONTHLY REPORT 7. The Director and Supervisor Val commented on the highly successful De Anza Days De Anza Day, which was held on June 2, at De Anza College. A large number of Cupertino Paris & Recreation specialists held demonstrations (among them were aikido, clog training, judo, art displays, tumbling„ decorative wood painting, fencing, and various Page 2 Minutes of Regular Parks & Recreation Commission - June 12, 1974 MONTHLY REPORT (continued) types of dance programs, including hula, rock, belly dancing. Hot Asir Of special interest and a highlight of the day was the model Balloons hot air balloons which were built and built by members of a class co-sponsored by the Cupertino Parks & Recreation Dept. and De Anza College. There were also regular sizid hot air balloons and even the Good Year Blimp flying over the college in honor of De Anza Days. Commissioner Espinosa suggested that the time schedule of events be published in the Courier next year (1975) in advance of the full day activities. 1974 Planned Supervisor Val informed the Commission of the planned summer Summer playground program. Tillowing his recommendations of 1973, Program there will be three employees at each playground (2 leaders and Recommendat- 1 full-time aide, rather than 4 personnel - 2 leaders and 2 part- ions time aides). -When time comes to replace leaders, there will be experienced aides to fill those positions. He felt the 20 hr. position did not give sufficient experience to qualify as a leader. L. 3ders' Supervisor Val. also informed the Commission about the June 15 tdot'_�l:op Leaders' Workshop, which will be held at Canada College. It is Canada on a voluntary basis and all leaders who are interested may attend. College Cupertino Parks & Recreation Department will have 35 leaders in attendance. Pre-service The pre-service training program for Leaders and Aides will be Training held at Monte Toyon, on June 26, 27, 28, prior to the July 1 opening of the Summer program. Supervisor Val also commented on the Theme weeks for summer, trips to be taken, and city-wide special events, etc. There is to be no specialist swim programs because of the lack of facility. There is also no swimming planned on scheduled day camp program. Specialists The Director informed the Commission that, as of July 1., 1974 all on City specialists will, be placed on the city payroll. They (the specialists) Payroll will be coverP:: by workmans' compensation, with social security and 'income Cax deducted from their checks, as is the procedure for regular employees. OLD BUSINESS Citizens' 8. Citizens' Committee report on development of McClellan Ranch Park Report Commissioner G. Gabriel. Commissioner Gabriel stated that there has been a weekly meeting since the formation of the committee and some recommendations Planned decided upon are; 1 ) picnic area development; 2) the use of Development D'Amico property; and 3) a nature trail, which can be developed as a project by students, under the direction of Mr. Ronald Chend e, sci.ence teacher at Monta Vista Illgh, and Mr. Douglas Cheeseman, professor of Biology & N:ttur.e Sciences at De Anza College. Minutes of Regular Meeting of Parks & Recreation Commission - June 2, 1974 Page 3 OLD BUSINESS (continued) In discussion with the representatives of the Santa Clara Water. Earth Dam to Control District, it was learned that there is to be a temporary be constructed earth dam constructed on the creek which borders the property, at McClellan for percolation pond purposes and this dam would be removed during Ranch Park the winter months. The Director was asked to investigate whether the City has any decision on the construction of an earth dam on the creek. A meeting will be held on June 13 with Don Creedy of the Santa Clara Water Control district and Mary Gonzalez, of the Citizens' Coimnittee for Development of McClellan Ranch Park, to further discuss this matter. There is a concern on the part of the Commission members as to where the equipment for construction of such a dam would enter the creek, where in the creek such a dam would be constructed, etc. Could a marsh area be developed under such conditions??? These are some of the questions to be resolved when conferring with the Water Control District representatives. Commissioner Thibodeau, as well as, the other Commissioners Lack of Water present, was concerned about the lack of water pressure at the Pressure at park (when more than two or three gardeners are watering at the McClellan Ranc same time, the pressure is almost nil). Also, there are periods Park during the day when the pressure is at a 0 point in the office area. Director stated that the city officials are aware of this problem, and be also informed the Commissioners that there has ® been a request for money in the 74-75 budget for development of a Master Utilities Plan, which would evencual.ly allow larger water lines to be piped in, to alleviate this water pressure problem. 1 The $10 per year charge to the organic gardeners is used to pay for the water that is used in the gardens. The Commissioners commented on how great the gardens looked (in spite -)f the low water pressure) . Director stated that the entrance and exit arrows at the park entrance has helped to direct people to the proper lane when coming to the park. 9. Little League-Bobby Sox Meeting Report Director informed the Commission that the City Council has asked Little-League for a recommendation from the Commission on this matter. ( Bobby-Sox Report Director stated that participants in the current program include 400 in the Tri-Cities Little League, 700 in the National :,ittle League, 520 in the Pacific Coast Li.ttic League, 400 in the Cupertino Bobby-Sox, 360 in the De Anza Bobby-Sox, and it is pro- posed that there will. Le 900 participating in the Cupertino area for Youth Soccer this fall . Region #35 to have approximately 2,000 boys and girls participating in soccer, fie went on to ex- plain the need and availabLlity of fields for these groups and stated that by turf-ing 2-3 acres at Far.ia, Stevens Greek, Wilson, and City park land at Honta Vista Elementary Schools , that this would bo a possihle :volution to the immediate problem with the ultimate solution resting with the possibi.lity of a complex of Page 4 Minutes of Regulai Meriting of Parks & Recreation Commission - June 12, 1974a OLD BUSINESS (continued) fields to be built later by the three Little League organizations. Phase II The Commission feels that Phase II for Memorial Park development Memorial Park is to have first priority and if there is an excess of funds to 1st Priority assist the Little League-BobbySox-Soccer organizations, then the Commission would be glad to do so. No action to The Commission's recommendation to the Council, at this point, be taken on is that there be no action taken on the subject of developiu,* turf additional turf areas for Youth organizations until a complete development review of available monies in the new fiscal budget. Phase II development of Memorial Park is of primary importance however, and if, after adoption of the budget, the Commission finds there is a surplus of funds, then they are agreeable to help develop areas for Youth organizations. Passed 3-0. Commissioner Espinosa stated that she had just learned this day (June 12 that girls are now eligible to play in Little League, and feels this may alleviate the need for separate fields for BobbySoxers. .10. Memorial Park. Mmorial Park Commissioner Espinosa was concerned that after building a pond in Lake Memorial Park whether or not the City could afford to fill the lake and operate the circulating pumps, etc. , because of the energy crisis. (Fountains in the immediate area have been tLraed off - De Anza College and ` tanford University, for .instance.) . Commission Thi.bodeau stated that because of the way the lake will be developed, Percolation there should be no problem of operation. There is justification Pond for Memorial Park pond because of its being used for night irrigation and for percolation purposes. Director is to check on the fountain at Linda Vista Park to see whether or not it can be turned on. Portal. Park Commissioner Espinosa has been concerned about the usage of. water Fountain at Portal Park and would Like to thank Bert Viskovich, Public Works Director, for repairing pipe line to the fountains at Portal. Pi -colation In regard to the joint usage of percolation pond at MCClcI1an and Pond - Bubb Bubb Rds. with the Santa Clara County Slater Control District , the & 'McClellan Rd. Parks and Recreation Commission continue to feel that the liability involved for the very limited use of the facility would not warrant the expense (for liability insurance) and problems developing from its use by residents. The Director reviewed the site plan, the steep water drop to 12 feet, the. fence and landscaping to be done by the Water. Control District, the two ramps (20% slope) into the pond, and the pedestrian and vclhi.culat' paths. ,le. stated that if the city was interested in joint agreement, the city would have to provide the liability insurance. 0 Commissioner Espinosa moved that because of the risks and costs involved, and lack of space for Lhc+ facility, tine Commission chooses not to became involved wiAh a joint al;reemcnt or this percolati.on pond. Seconded by commi.:isi oner. 1'It.ibodi't1u. Motion carried 3-0. Page 5 Minutes of Regular Meeting of Paris & Recreation Commission - June 12, 197 OLD BUSINESS (cuntinued The Commissioners were given a copy of the proposed University Commission of California-Roll.inghills 4-H Club lease agreement to review. to Study A ewer letter from Mr.. Charles Kilian stated that the UC prop- 4-H Lease osal lease varies substantially with the lease which was adopted Proposal by the Cupertino City Council. Mr. Kilian recommends the lease be given further study by the Commission, in order to determine whether the substantive portions, which are at variance with the earlier lease, should be submitted to the City Council with an affirmative recommendation. The Commission will study the variance in the two leases and discuss further at the July commission meeting. NEW BUSINESS 11. Review of 1974-75 Department Budget Requests. The Director informed Commission that, except for minor deletions, 1974-75 Budget the Parks and Recreation Budget recommendations were accepted. Requests The budget will go to City Council for adoption the week of June 17, 1974. In addition to the recreation requests, the following capital improvement requests were made by the Public Works Department: $ 490,000 Memorial_ Park 30,000 Grass by Library (Civic Center expansion) 4,000 Master Utility Plan (McClellan Ranch Pk.) 1,800 Security lighting (Portal) 3CO Chip seal Driveway (Portal) 360 Pedestrian Walkway (Portal) 400 Landscape modification 325 Trellis over Park Bench (Wilson) 6,500 Landscape modification of Wilson 1,200 Parking lot - McClellan Park 4,000 Sanitary connection McClellan Ranch Pk. 9,500 Modification of Milk Barn " It of 1,400 Security lighting - McClellan Ranch Park 41,000 Linda Vista Restrooms 62,000 Widening bridge on McClellan Road 30,000 Road and bik; path ofc' 8,500 Beautify Mary Avenue & Route 85 $ 691,285 BUSINESS INITIATED BY COMMISSION 12. Commissioner Thibodeau asked for the cost estimate sheet for Cost estimate Phase II Development be forwarded to each Commissioner. If a sheet for special meeting has to be called to review these costs, the Phase II Commission felt it should be left up to Chairman Fisher to call. MISCELLANEOUS 13. Correspondence from California Association of Parks and Recreatio Commissions and Board Members. A letter from this association was recei.;;ed regarding desirea- bility of membership for Cupertino Parks & Recreation commission- ers. This state commission has been in existence for five years Page 6 Minutes of Regular riveting of Parks & Recreation Commission - June 12, 1974 e • MISCELLANEOUS (continued) and its purpose is upgrading and improving Parks & Recreation department Commissions throughout the state. ADJOURNMENT Adjournment 14. The meeting was adjourned at 10:15 p.m. to the regular July meeting. CITY OF CUPERTI`,O, State of California 10300 Torre Avenue, Cupertino Telephone: 252-4505 0 MINUTES OF THE REGULAR M-ETING OF THE PARKS AND RECREATION CO`ZIISSION HELD JULY 10, 1974 IN THE CONFERENCE ROOM AT MCCLELI-kN RANCH PARK, CUPERTINO, CALIFORNIA CALL TO ORDER 1. Meeting was called to order at 8:10 p.m. on July 10, 1974 Call to Ord ` by Chairman Allan Fisher. ROLL CALL 2. Commissioners Present: Fisher, Gabriel, Snyder, Thibodeau Roll Call Commissioner Absent: Espinosa Staff Present: Merle 0. Butler, Director Brita Oklevik, Supervisor Millie M. Mattison, Secretary Guests Present: Mrs. L. Herte'rt, 228.30 San Juan Rd. Guests Airs. L. Percell, 10411 Mira Vista Rd. Mrs. R. Gonzalez, 10461 Stokes Dr. (Chairman of Committee for Development of McClellan Ranch Park) INTRODUCTZUNS 3. Mrs. Laverne Percell was introduced to the Commission Introduction members. MINUTES OF THE PREVIOUS MEETING 4. Minutes of the Regular meeting of the Parks ari`d Recreation Approval of Commission of June 12, 1974 were approved as presented. Minutes 4-0. COMMUNICATIONS 5. Letter from Mrs. Russell Varian thanking the Department and i Comm. from the City of Cupertino for bestowing the honor of naming a Mrs. Varian city park for her husband, the late Russell H. Varian. The letter stated that she has recommended that, upon her death, the property be deeded to the County or, preferably, the the City of Cupertino .if, in the opinion of the Foundation. Trustees, use can be made of it for park purposes. (Commission members wished to make it known to Mrs. Varian Varian prope that the City would be most interested in having the property, desired as to be developed as a park. ) A letter expressing this desire park will be forwarded to Mrs. Varian with Chairman Fisher's signature. ® 6. None. Page 2 Minutes of Regular Meeting of Parks & Recreation Commission - July 10, 1974 MONTHLY REPORT 7. Summer Specialist Program, Information ° Special The Director called attention to the special events which have Events transpired, to date, in the Parka & Recreation Surr.mc�r schedule. 1. Two bnFloa_;s of younr,sters (about 130) went to Frontier Villa; Y on July 10. 2. July 3 & 3 the City-wide Ballooni.k (balloon flying contest) was held. Over 600 balloons were sent up from City playgrounds with postcards with children's names attached. The card which is retrieved from the furthest distance will receive a prize. Deadline for returning postcards is July 26. (To date, the longest distance for returned cards is Hayward, and the shortest distance is the De Anza parking lot. ) 3. July 27 youngsters will be transported to the Oakland A's game. The director also called attention to other events that are scheduled: Outdoors Week (dam building contest, on July 20, will fall within this week) ; Marine World trip, City-wide Olympics, etc. Senior Teens There will be Sr. teenage drop-in activities at Cupertino and Monta Vista High Schools during July. The Collins Teen program includes a daily drop-in program during July and. August. Senior Trip The Seniors will enjoy a trip to Reno which is planned for July 23-24. Leader Miss Oklevik, Recreation Supervisor, related that the Leader In- In-Service Service Training Program was very successful. This was held at Training I to Toyon, June 26, 27, 28, with more than 50 leaders and aides in attendance. Specialists were brought in as lecturers and demonstrators. OLD BUSINESS Committee 8. Citizens' Committee Report on. Development of McClellan Ranch Park - Report Mrs. Mary Gonzalez. Mrs. Gonzalez reported on the Committee's most recent r.ezommendations for the immediate use of: McClellan Ranch Park. Dam Building 1. Shallow D.-i,n Building - It was recommended by the Santa Clara Contest County ':later District that shallow dams be built iw children serves and at the same ti ,._ be most benoficial to the area. The dual purpose Coi-amittee's recoaminendation is that a dam buildini, contest be held on July 20, which would be coordinated through the play- grounds. It is hoped that judges for the contf:st will be representatives of the Water District. Suitable sites for these dar:;:.= will be chosen by st.:ft me^nLers and, children from the different playgrounds will build the dams (with Leader supervision) , using only creek (natural) materials. The t;aLer District had planned to build one large, earth dam. This wou,''d have heeTi dir icult b,•c~ltse -of the inaccessibility of ne :il,ea to heavy eiaui.pment. i ,•sides this dar.; building contest on July 20, the committc�! and the com;,Assion mE:mbers hope to fiive wide publicity for the event, proiliutint; a 'blanket' ricn.ic for those families wh.o wi:;ti to brims; lunch and watch the festivities. Minutes of the. Parks & Recreation Commission Regular Meeting ! Page 3 e July 10, 1974 { OLD BUSINESS (continued) The Director informed the commission members that two port- Portable able restrooms have been placed at McClellan Ranch Park, and Restrooms two new restrooms have replaced those at Linda Vista Park, also. The Committee recommends that park visitors ftClellan Ranch Ranch Park) park their cars at r'onta Vista High School and walk Parking down the hill to the park to alleviate a parking and traffic problem. Commissioner Gabriel complimented the committee on the Commission .k amount of time and work involved in the development of ideas commends and recommendations for development of the park and, also, Park Commit % for their very enthusiastic attitudes. 9. Review !Memorial Park Phase II Development Cost Estimates. The coffmiss:_on and staff discussed each item on the prelimi Memorial Pk., nary cost estimate of the Base contract and Options for Phase II Phase II, with the Director informing the commissioners of recommended changes to both sections. All items under Options which were approved are: (Al) figures include a 10% contingency). # 1 Furniture $ 6,066.00 Cost est. (Tables/benches/barbecue/drinking fountain, etc. ® #r` 7 Amphitheater bleachers 3,276.00 ## 8 Amphitheater Electrical 5,500.00 9 Concrete Stage Platform 2,475.00 7#11 Bridges 2,200.00 ##13 A.C. Pathways 24,882.00 ##16 East Park & Related Landscape + (providing Alves Dr. is completed) 20,557.00 TOTAL, (Options) $ 64,958.00 Commissioner Gabriel feels that development of lake area Delay of could be delayed and use the money to develop other park � Lake dev. • areas in the city. However, Commissioner Thibodeau feels that the general concept of park development shoui_d be followed. Chairman Fisher felt that by delaying development of the lake area until a later date would be economically unsound because of the steady increase in costs for development. Director stated that staff will meet with architects next Phase II to Wednesday, July 17 , to draw plans to present to City Council bid - Oct. and, hopefully, will be able to go to bid on Phase H in October, '7+. Cor:;m.ission mcmbers wish to have architects attend the next P=.rk:�, & 'Ro rc,ition meeting and present costs, giving; them an opportunity to knot: how the cost figures appear before Phase 11 is presented to Council. Page 4 Minutes of Regular Park & Recreation CoT,,;iission ,sec,,cin{ - July 10, 1974 e i OLD BUSINESS (continued) Acceptance ( A motion was made by Commissioner Thibod,_au to accesat aI.1 Base of Base & Contract estimates on Phase II Development of. Memorial Park, as Options presented, �-:ith Options as listc,J :!bc .lc. , nccentcd -is p-r staff Estimates recommendation. Commissioner Gabriel seconded the notion. *lotion carried 4-0. 10. 4-H License Agreement 4-H Commiss;.on. wished to postpone discussion of 4-H lease agreement until next meeting when agreement has cleare-d the city attorney's office. 11. De Anza Tennis Court Contract De Anza The Director informed the commission that vork. on De Anza tennis Tennis court lighting had been under way for about two weeks. The Courts agreement with De Anza -:ill allow the Parks & Recreation Dept. use of three (of the seven) courts, from 6:30 p.m. to 9:30 p.m. beginning, tentatively, in September. 12. Code of Ethics Code of Each Commissioner received a copy of the City Code of Ethics Ethics and had reviewed it before tine meeting. No comments were made. 13. Capital Improvements - School SitE __e,7CI pment Transfer of It was moved by Commissioner George Gabriel that the city transfer Funds $41,000 desigynated for restroom facilities at Linda Vista, to be used for joint City-School site deveLopment of turfed areas for Little League, Bobby Sox, and Soccer (two acres each at Monta Vista, Stevens Creel:, Faria, and Wilson) , with two conditions: 1. That City has control over use of areas. 2. School district maintain areas. The motion was seconded by Commissioner Thibodeau. Carried 4-0. Coordinated Commissioner Gabriel. wished .assurance that the City have well use of prop. coordinated use o proposed do?Ve.toped property for all citizens. lie did not feel it fair that money be spent for just one segment of the population, i.e. Little League-Bobby Sox and Soccer. Commissioner Gabriel also felt the department should become involved in a minor league baseball program for all boars not playing Little League and will be utilizi.nc the facilities, as well as, youth program. The Corranission agreed and the Director will discuss with Little League officials. BUSINESS INITIATED BY COi•L•:ISSION 14. None. MISCLLLA,NEOUS 15. 10morial Park Development Phase I The Director informed tho Commi.:sion that Pha:,c l contract has s Minutes of Regular Meeting of. Parks & Recreation Commission - ! Page 5 July 10, 1974 I twenty-six more working days remaining, but it is doubtful Phase I , that work will be completed within those remaining days be- delay cause of the minor problems which have arisen during ' development, such as, an error in the architect's drawing specs for tennis courts, treated wood in back stop for ball field, wrong amount of dirt fill brought in, etc. Commissioner Thibodeau asks to have a priority policy drawn Priority up for use of the Memorial Park tennis courts when they are Policy ready for use. 16. Resident Cards Commission Chairman Fisher plans to present the -commission's Resident recommendation for use of resident cards to the City Council Card at their next meeting. 17. Senior Citizen Drop-In Center Painting of the interior of, area is almost complete. Monta Senior Cente Vista Hardware has donated paint and there is a plan for students from Homestead-Cupertino-Monta Vista High Schools to design and paint the exterior. A letter of thanks will be sent to Mlonta Vista Hardware for their donation. Open house for the center is planned for September. Open house 18. Little League-Bobby Sox-Soccer Subject discussed under Item ir13 School Site Development 19. Commission-Staff Social finalized. ADJOUR`,,%MENT 20. `ieetinl- adjourned at 11:30 p.m. to the next regular meeting Adjournment on August 28, 1974. C11Y C)F CSj!"Lll. !N(j, SLntc --.)f C-iliforrLa 10300 Torri>_ Cuporti,!,o 0Y 'It h! n':( vLi1I' '1111:TiN(; OF T11F PARKS AND RECREAY10N SEPTEIVIBER 11, 19' 1N T11F CIONFERUNCE Y10014 AT MCCLELLAN j1ANCh I�ARR, CUPER-,T.TO, C."-'IFO�"IA CIIJ,L TO ORDER 1. Meetiiig vas called to order at 8:37 p.ri. on September 11, 1974 Call to Order by Vice-Chalrman Gabriel. ROLL CALL 2. Coimpissioners Present: Gabriel, Espinosa, Thilodezlu Roll Call Commissioners Absent: Fishcr, Snyder' Staff Present: Merle 0. Butler, Director Millie M. Mattison, Secretary Guests Present: Mrs. Lucien Hertert, 22830 San Juan Rd.1 Guests Mrs. Tembrock, 20791 Scofield Dr. Mrs. M. Gonzalez, 10461 Stokes Ave. Jerry Puetz, 10797 Linda Vista Dr. Craig Hanchett, RepresentaLive of Royston, Hanamoto. Beck & Abey Architects INTRODUCTIONS 3. None. MINiTr ;S OF THE PREVIOUS MEETING 4. Minutes of the regular meeting of the Parks and Recreation Minutes ol: Commission of J.,-J-\r 10, 1974. (No meeting was held in August Previous because of lack of quorum.) Meeting, C0110101 CATIONS 5. None. In order to expedite the meeting, acting chairman Gabriel --isked to Change in deviate from the stated agenda so guests with spacial. preoentatiOns Order of could be heard. Agenda OLD BUSINESS 3. Little Leaguo, Bobby Scwx and Soccer Facilities Progress Soccer Mr. Jerry puet,-., represents iWSO Soccer 1.,.'aguc, wishod to raak--_- known to the the needs or soccer eT1!_.hU_S.L0S CS ff n Cj1Pk!r11in(_) area. 'Llr. PLIetz ,tatoj that. at present , there lie 3-4 FiXtds to !;.:)Cccr. Th,,t ,;occer. par tic --- ipation is dotil0litig, thcru ij , 1 ,500 youths and more than 1C,0 t.oeos pi.-ij--irg fh,,r age span Page 2 Regular Mceting of Parks b Recreation Commission -- September 11, 1A7b m OLD BUSINESS (continued) Soccer for soccer is from 7 ,vrs. to 18 yrs. Mr. Puetz feels that within two years there will be approximately 3,000 participants which will be full capacity, therefore, AYSO is calling on the City of Cupertino. ior help.. Soccer season is from September to January which will cause no interference with summer vacation or with Little League. Soccer fields require 100 yds. x 60 yds. (equivalent to a football field). Soccer equipment (goals, etc.) is portable and can be removed after the season so areas can be used for other activities. All possible areas in City were discussed for soccer facilities. There is an area near city hall that Mr. Puetz stated an interest in, also for use of Linda Vista Park, as well as, acreage at McClellan Ranch. He stated that, if the McClellan Ranch Park pasture area were turfed, there world be room enough for 3 to 4 soccer fields. Mr. Puetz also stated that he had spoken with several department heads, city manager, and some council members,, and they seemed favorable toward enlarging soccer facili.7:ies. Acting chairman, George Gabriel, suggested that Mr. Puetz submit (in writing) what he felt would be adequate requirements of soccer facilities in this area, i.e,: List number of schools used at present time; List number of participants at present time; List anticipated participants; and List estimated needs for 1975, etc. and that lie present LOTS irf_orrlation to the coTimiss:ion at the next regular meeting, October 9. All commissioners concurred in f! this suggestion. Mr. Puetz stated to the commission members that he had heard from various sources that Cupertinno's history was known for it's' interest and concern for its' youth, and wished to let it be known that the soccer organizations would appreciate any help that Cupertino could give. 9. McClellan Ranch Park Report •- Mrs. Mary Gonzalez, Chairperson ui—centennia, It has been proposed that McClellan Rancil La Die site of a 1976 demo:istration Ii,dian Village- during the week of Mnn:ch, 1976 that coincides with the 200th anniversary of the De Anza Expedition. Demonstratioi Several members of the McClellan Ranch Park Sub-Committee; Director Indian Villa e Butler; Shona Corson, Director of the De Anza Ilistory Center; Mrs. Herter.t; and president of historical. Society' had the opportunity to discuss these plans at McClellan Ranch with Mr. "Frank. Mulkern of the Chamber of Commerce and Mr. Dennis Woodard, of ,,'American Indian Council of Santa Clara Valley. Mrs. Gonzalez asked `Mrs. Nancy ifertery to f;ivo details of re- ((ulremc-llts for the v.l.i.L;wo. '.'Ii RUC' 'rovutrcw(( tts are.: 1. Need :area is-rge eaou-h to accxwmod:tc. 30 indi=,n terits" 2. Parking area needed for participants' campers, truck, etc. 3. i>,re,r needed For dc.rnonstration (i•.:r:ces and ..ii Tndian :itilal.s. 4. Grandst:an(' needed t'or midi,,-aces. 5. G-ound needs to he compactod because, in iMarch, the gr(nuid is wet and ,c Coo rr:uc:ct;' to accomo(.at:c. ,Any use. �'' Regtillar Meat ing of Frirks 1.1 1974 Page 3 OLD 1111SE"N't:S1, (,'On; JnUed) COMMiSSiOl:er rspinos stated that until such 1- hilf, as the Commission bi-centennial committee sub:liLtted a forillal propo-lai (whi,�111 Concensus re: they have not) then further J,scij,;,,:;ioj-, is Ft1j,(,ri'jo(js. It Indian Vfliag. Was f1le e-,ereral COnf_-(,rsL1S' Of the :n-rhors present that McClel lan Ranc!; Par'.-, is co 1,.ieteiy j,iadcrjtrita and is a waste of time to even i% of tl-.;F, nature on the property. They were afraid of lack -f space ;-Lnd permanent damage to natural surroundings due to a week of activitie3 of this nature. There will be a special meeting of the McClellan Ranch Park j Special Neetii Committee with the Parks & Recreation Commission to discuss- more concrete plans for implement.aLion of the coi..-,mittee's Sept. 26, of recommendations for devolopment of McClellan Ranch Park. Mc.R.P. This is scheduled for September '6, 1974. Sub-committee The commission and committee niembcrs present aL tho meetinp- were pleased to know that the Parks & Recreation department is offering a Science and Nature class at McClellan Ranch Park for this is the type of activity that fits :Lnto the overall plan for use of the park. 10. Phase I1 Development of Memorial Park Mr. Craig Hanchett, who was representing the arcl:itectural Detailed firm of Royston, Hanamoto, Beck and Abey, presented the i Presentation revised plan fct Phase IT development of Memorial Park. of Phase II Commission members were given architectural drawings so they Proposal could follow the detailed presentation, Mr. Hanchett explained to the commission how the architecturall firm had reduced construction costs to meet Cupertino's budget. Following is an itemized list of the points ke called attention to: 1) Elimination of school age play area, (pre-school area remains) ; 2-11 play equipment worth $120,000 elimlinated; 3) size of pump motors (for lakeN reduced; and 4) alternates to eastern parking lot and play equipment will be included in bid. Mr. Hanchett also discussed, iii detail, all. areas of Phase 11 development for Memorial Park, including: 1) All equipment, under trees, is surface built so as not to disturb roots of trees; 2) pipes installed under paths for air and water drainage; 3) several pieces of play equipment in pre-schoo). play area remain; 4) add alternate lighting and use temporary sprinkling system until the cast parking are,i bu-;,,.I-t (off Alves Ax?(_11) 5) only lighting is ior security and for pathway 1-.18hLing; 6) pipa rtins deep (2 ft.) b(--!J_uw lake linci; 7) lake itself is carefulty tn,ginvered to a derth of 3 f". with grovel and large f.iotilders in irooll- between the t,..jo lake areas; 8) the crec,k ,,iill 1CL .Is play area for youth; 9) decompo,;cd gr;initte and hark nwIch is als-1, in play, aru,ns , tinder tree,;, Page 4 Regular Affecting of Parks & Recreation Commission - September 11, 1974 r OLD BUSINESS (continued) ` Phase Ii 1.0) there will be a barrier at Jake's edge where paving comes to Memorial water and will act as seating; Park 11) seven concrete benches in part, area, and four (concrete) picnic tables; 12) asphalt is to be laid under tables for ease in cleaning of area; 13) amphitheatre has been enlarged to 60' x 40' ; 14) widened one bridge to accomodate pick-up trucks to amphi- theatre area; 15) jets to be placed in front of stage and car, be regulated up to 6' high to act as curtain between stage sets; 16) lighting for amphitheatre to cost $2,300 and will be equipped with dimmer switches; 17) Mower for sound equipment at amphitheatre provided. The same system at bal L field can be used at -amphitheatre, as it is portable; 18) controller located in separate (vandal-proof boxes) for water system; and 19) heavy pathways installed to accomodate weight of patrolling police cars. Sidewalk Cemmi.ssi.oner Thibodeau called attention to the fact that no sidewalk Recommended was shown on architectural plans aloe;._-; Stevens Creek Blvd. It was recommended by the commission that a sidewalk be installed in that area of Memorial Park. W1:en b1A has been approved, contractor will be given 1.00 working days for completion of Phase II development. Allowing for bad weather, the park should be in operation (with lawns in, etc. ,) by June or possibly ,;ulv, 1975. Saich P_operLy Commissioner Thbodeau asked the Director to check on easement to Easement c Memorial. Park from the tract of homes north of the Saich property. The { commission questioned when this would be available for usage. Commissioner Gabr:iet wished assurance that pall: risers would not infringe on the aijo n ng Spa ch property. In raSard co the grass used on Memorial Park baseball field, Mr. Hanchet-t stated that (baseball) grass is a softer grass and easior to cut. The type of grass which would be required for soccer would require a sturdier, different mixture of grass, because soccer is harder on the (.;r.ass. Commissioners thanked Mr. liancho( t for his presentation on Phase II proposals. ADJOUrIMgENT � our.umcnt i�tr.eti.ng ad.jourrc<d, rtt 1.1:15 i�. r . , to a ;;i;+ ci:; t mr,, it)�, of the Parr.!,; and tv.. tiecr(,artioo Commission to be. hold ;,uptewber ?6, in confere',Ice room at I°1cClel.1.an 11,ioch Park, to hear a more cuncreLe propos;�A from the MA-Clo1lan 1t".1ti _li Park. Sub-Connni tLoo on devotopment of the City of C"Perti"o TO: Members of the Parks & Recreation Commission DATE: Au oust 23, 1974 FROM: e:le 0. �Butler, Director of Parks & Recreation SUBJECT: CANCELLATION OF AUGUST 28, 1974 P & R COMMIISSION MEETING Due to lack of a quorum, the scheduled Parks & Recreation Commission meeting for August 28 will not be held. The next regularly scheduled commission meeting will be held September 11, 1974. Enclosed are copies of the Jule monthly report, recommended uses for McClellan Ranch Park (submitted by `Mrs. Mary Gonzalez, Chairwoman for the Com-mittee) , and the Att-ust 28 agenda which ,•:ill, tentatively, be followed ou September 11. Plans for :iemor.ia.l Park will not be ready until the September commission meeting, therefore, will. not go to council until October. . T,mm cc: City Manager CITY OF C,UPcR'±'TNO, State of.' Califot-nla 10300 Torra Avenue, CuLertino 1 Tel epi:}ne.- 252-4505 Page 1 MINLrIES OF, -_ PJ;JOURNED MEETING OF TH PARKS AND REC:,I:ATION COMMISSION HELD SEPTEMBER 26, 1974 Iid THE CONFERENCE ROOM AT MCCLELLAN RAAICH PARK, CUPERTINO, CALIFORNIA CALL TO ORDER Meeting was called to order at 8:00 p.m. on September 26, 1974 Cali to order by Chairman Allen J. Fisher. ROLL CALL 2. Commissioners Present: Fisher, Gabriel, Thi.bodezu, Snyder Roll call Commissioners Absent: Espinosa Staff Present: Merle 0. Butler, Director Roger D: Val, Supervisor Millie M. Mattison, Secretar:: Guests Present: Billie Salas, Graduate Student - SJS Univ. Guests Mary Gonzalez, Chairperson, M.R.P. Sub-Conn. Mrs. Lucien Hertert Mr. & Mrs. -R. Milliron, 22324 Carta Blanca Al Woodward, Menlo Pk. Tennis Timer Co. ® Ralph Townsend, 10349 Creston Drive. INTRODUCTIONS 3. Guests introduced themselves. MINUTES OF THE PREVIOUS MEETING 4. None COMMUNICATIONS 5. None OLD BUSINESS 6. McClellan Ranch Park Recommendations Commissioner Gabriel opened the meeting by giving a brief history Review of of the McClellan Ranch Park sub-committee, why the committee way- McC.R.P. formed and the number of meetings (approximately 1 per week) held uses since inception. This committee iris formed May, 1974, Counission t.tembers commended the members of the sub-committee for all the work and time spent: on develoriug the report - '%-commende:! ij,;os for McClellan Ranch Pirk." The Commission went ov!�r, in detail, each area of ree,-);n?,r 'lld d ilses, with special attent'Lon called Co certain areas. Page ?. Adjourned Meeting of Park,; b Recreation Commission - September 26, 1974 OLD BUSINESS (continued) a. Nature Trail e. Orchard 1. 4-11 b. Creek f. Nature Camp j. Buildings c. Meadow g. Nature Museum k. Parking S Roads d. Pi.cnic.Use h. Organic Gardens 1. Nistory m. - General Remarks Copy of (A detailed copy of the recommended uses report was given to each report to Commiss-ion member - a copy of this report will be sent to all council w 'council members.) Nature Nature Trail - In discussion of the plans, Commissioner Gab$_el wished Trail to expand the trail project to a• longer range project for students, perhaps on a yearly basis. Mrs. Gonzalez feels guidelines should be drawn as to the exact placement of the trail. Commissioner Gabriel feels that the next step should be more formal, after this review of plans for park usage. Commissioner Thibodeau hopes the park trail will extend and be connected to the city easement, between McClellan Ranch & Linda Vista, by Deep Clif=, being careful not to trespass on golf course property. Creek o Creel: - Commissioner Snyder- was most emphatic about creek remaining natural. Commissioner Gabriel asked if there has been a report made on the dam building, which was held this past summer, how the darns are holding Dam bldg. up, etc. Director stated he would contact the Santa Clara Water District report and ask for a report for the commission. requested i Commissioner Thibodeau suggested sand be placed in a specified area of creel: to encourage use of certain areas and to place plantings at other areas to discourage use. (There could be natural points of access.) Attention was called to a large pipe near the pump house that should be removed, or cut off. There are also slabs of concrete nearby. Both of these things afe hazardous. eai�ow Meadow - Mrs. Gonzalez feels the meadow area needs more study before making t definite recommendations. Commissioner Gabriel stated that he had contacted Mr. Peter Lert, County i :�irecr_or of Corntra.tive C::Lt'rl ion to Santa Clara Cou nty, and a Mr. Lancaster, t:tio is a turf sl"'eci-alist. They looict_,d at: :e the � a dow area and , eel there are two captions for the meadow area: teadow 1. Range brass; or planting 2. :Brown grass (Soft Chess) which stays green longer than wild grass. It need only he snowed once or twica a year and needs very little watering. This grass could have wild flower :;cods mixed in, which would reseed themselves each year. Di.roctor asked if this grass and wild f.lownr rni-xture would disc•.c.ur<age weeds. Commissioner Gabriel teas no, sure of t'?is, however, he is }going to check further into the cc)st of seeding ;nnd o .cCiier or noL weeds will he disc.ou-aged by this type o,= planting. Commissioners and sub-cor mi Ltce, mcinbers, all coon reed in the feeling that the meadow area should be 'Left as oar targe r. Kp;,n,;c orea, rather than chops i.ng gip into sni;01 type ar-_as- Nat u170 t al; It, wu,0A be continued across Frnc0!4 p,nrt oLl the mead.:,;•r. [em us ta> be t ":, r11'1_ fe.it ti?e feoc(�s addled tt) tliC' CilS�.iC ..1CmC1t;OhC'rt , :?nd wo8 <. goi)d dC1l.nCntltlg ri'eadOW aroa:' fr>>ur Adjournc,d Mcecin€; of Parks & Rer..rLatloo Comzzid, slori - Sej+t,�!mGer 26, 1974 Page 3 • OLIi L'LiSfFai' S (contlotied) U,m,nis{ rove, r. F isl er asked vhot ier t.:�. c is morey ava-Jlable for buying Meadow seed for meadow llonting this fall. Director stated th< e is a small. planting fund to re-roof an outbuilding (t:ae':c roam) for. the 4-11 Club, and (cont'd) should all of that not bo used, the remaindoti: could be used to buy seed. Mr. Ralph Tcwnsend asked thr; process for implementation of planting, should the decision be made to plant meadow in grass and wild flowers. Director stayed that, providing it controls weeds, he would recommend top priority for the park grew and seeding could, possibly, be transpired by October 15, as recommended by Mr. Lert. Committee wishes to block off what has become a road through the Limited meadow by people driving through area, thereby limiting access to access certain areas, namely, to the gardeners and to the 4=H. road Motion was made by Commissioner Gabriel recommending staff go ahead with seeding, if information received by hira regarding this matter, is within perk budget. notion seconded by Commissioner Thibodeau. Seeding of Motion. unanimously approved. 4-0. meadow approved Mrs. Hertert stated that the California Native Plant Society of Saratoga would, possibly, plant the area in native wild flowers, (poppies & lupin) free of charge. Picnic Area: Commissioner Thibodeau feels small 'group' picric areas Picnic area should be developed closer to the creek. People will naturally by creek gravitate toward creek anyway, so it's better to prepare, in advance, ® for this. No decision was mauc as to wh--ther a group area should be developed closer to the milk barn, which will perhaps be converted to r.estrooms, eventually. Orchard: Commissioner Snyder asked if water would be accessible to rchard the orchard area. Director informed cor-mission that the area closest cater to the orchard area would be the logical place to have new water lines. In regard to the variety of trees being increased in orchard area, the Cree idea would be questionable unless trees were placed in groupings, _trouping because different types of trees require different type of. care. I Commissioner asked who now 'zas responsibility for care of. orchard. �)rz!.ard Director informed commnission that City officially accepted responsi- .,ity bility when lease was signed with the Water District. esoonsi- ility Comrnissi.on recommended that a Pruning Demonstration under the runing guidance of experts, be held this fall. Commission felt it could be emonstra t made a public event. Director is to contact Foothill Corununity C.01IC4.e 'on District regarding this. There is to be committee coordination with city staff regarding gathering of information for this project. Nature (amp: Conui,ission members feel that clre Eagle scout who will, be '-:ate Scow constructing the nature came (for merit bacipr-) should apper:r before �'onst. the commission before proceLding with further plans for 00 s camp. rture Camp would consr.at ::,,'inly of .Iayin; logs on ;._,round, and some :_)nLoui'Ing _,ucp of area. Devclolm-wiit should be kapt most : i_ntple:. Eagle Scout, l;rlan (',opt::, twill, be placed ou th,� October- ? ,,;;e,ldta for cr presenta tion. ry,r�ul.r Adjol-ned Meeting of Parks & Rt-creaLIOII Commission - September 26, 1974 ou) FUSINi:SS (continued) taturc Nature Museum: This museum is to relate to the nature of McClellan Ranch mseum Park. Ralph Townsend feels that the community attitude toward this pacticular park should be cul.rivated to be thought of in a different, special, way from the normal every day park. hotographr It is felt by the committee that the garage is a suitable building for this collection particular project. In addition to the ideas listed in the report, it was also mentioned that a photography collection could be made of plants and animals of the park and placed on display in the museum. Val. of p Commissioner Gabriel feels than an evaluation and report should be made on idgs. all the buildings which could be made available for public use. In regi1ested discussion of the barn repair, Commissioner Thibodeau stated at one time he was informed that to make that building habitable for human use, the cost would be prohibitive. It would be less expensive to tear down the old structure and build from ground up. He stated that barn usage, naturally, would determine the type and cost of refurbishing to be undertaken. C.R.P. Commission recommends and directs staff to pursue analization and report on barn condition of existing buildings, specifically, the barn. Quonset hut Mrs. Gonzalez feels that the quonset but could, easily and conveniently, be used as a congregating place for tour groups, nr.ture study groups, etc. Commissioner Thibodeau feels that the quonset but will, ultimately, be removed. 1•Tt•P• Mrs. 11ortert suggested that the formation of a park auxill:i.ary would be auxilliary helpful for raising funds for park projects. suggested Organic Organic Gardens: The report suggested if more people want plots than are gardens available, assignment should be made on a rotating basis (suggested 3 yr. basis) so everyone has an opportun_ty to garden. Mrs. Hertert suggested rotatip_g Williamson Act could be exercised for garden leasing on other privately basis owned land. Farm & 'Ho:ne� Commission felt favorable toward sponsoring a Farm and Home Show where :ham ! gardeners, 4-11 members, and anyone in the city could display produce and i animals, etc. 47111 Club 4•41' Club: Commissioner Thibodeau stated that h,.? had i::d cated to Mrs. Toensfeldt that commission would authorize funds for materials for Re-roof tac re-roofing tack room if the 4-11 would perform the ,labor. room Buildings: Subject covered earlier, under item 'Nature Museum' . Limited Parking and Roads: Committee recommends that P.-) ~.access roads be constructed, access road to be used by general public, and access to gardeners and 4-11Club, on a Limited basis. P,arlUng should be limited to the immediate office area, and not along uno crC:e k lkniC, as oripjnnil.l)' �LIt�,C'S l'd. Mr. lownse.'.nd suggested 1 pal-k vL; sit:ors l..so parking alc. a �"t Moni-a Vi.stn !!.igh Schnol and Cake a Shuttle, bus shutti_c_ bus to the park, which could 1,e pinnned, .in advance, for spr-cla.l occ.>.^,iocis. Covered ' r-� or. stated he hu ,2d eventually to have the coverin ; for the drive, It I)2. i t p , , f d1"i.Vc?w;1;! whtch is now atL'I-_;1ed Lu the OLf C.(' 110 111J_ni, ro?nwved so driv( ':';,)% woul.d be more. accessible )or :>c:hool bti:u s or trucks. Adjourned fleeting of Parks & Recreation Commission - Septemher. 26, 1974 Page 1 OLD BUSIN. SS (continu,-,d) Commissioner Fisher feels that parking space cou:i.d be developed on M.R.P. a small basis (30) with the possibility of a limited, additional , parking ar.a number bein„ constructed when, and if, needed. Commissioner Fisher stated again, as 1-tc- had a var4otis tim�!S during Prof sslona the course of the meeting, that he feels the committee has reached assistance a point in their planning when a professional opinion is Needed to needed help implement the plans which have been developed. He feels that a master plan map could be developed, by the committee or a member +11 thereof, or. how to execute plans for development which would be harmonious with committee's ideas. Then, when concept has been accepted, it would be the time for professional assistance. Commissioner Gabriel feels that the park could be laid out by Architect specialists, such as naturalists, horticulturists, however., it is Ifor fin-al generally felt that, while naturalists and horticulturists are fine 'design in their own fields of endeavor, an architect would be the person of M.R.P. needed for final design for placing all the recommended uses for the park. Director, again, reminded the commission that plans for development ;Master should be drawn with a master plan for utilities in mind, i.e. , Utilities a. utility area; plan b. area serviced by lights & water; c. utilities in other parts of park; so Park could be developed in the proper order. 1 It was stated by the commission members that the architectural plan, ni.R.P. de . which had been developed (and paid for) earlier, was too elaborate. flow-key In the minds of the commission and sub-committee, the park should. �. be always understated, or developed on a low key. The commission and staff urged the sub-committee to have some master. Master pla plan concept (on paper) to present at the November commission meeting, ccnC. so utilities' master planning can begin. lv4V. mLg. Mrs. Gonzalez is to see that a copy of "Recommended uses for. McClellan �'Rec. uses- Ranch Park" be given to the Safety Commission for their i.formacion. o Safec; o:,-xi i s s 1 a n Commissioner Thibodeau recommends to the sub-committee that a plan be drawn which will be good for future reeds, as well as for present uses, when money may be available: for further development. i General Remarks: Under this section, the commission called attention General only to item #12, in which it states; when community center is con- remarks ple.ted at Memorial Pak, at sorie time in the future, it is recommended that the Parks & Recreation offices be moved there because of its' central location; and to item #13, whi.c:lt str.ta,; the parks' unsuit- ability for horseback riding. A.ccesz is dangerous for horses and it"o;tck area is too smai.l, besides thei v bnillg no conn�, Lion to other riding rid.i nr et areas. Sanitation could, also, pose a problem "P.R.P. Co::L•nissioner Gabr:i�l made o motlon Lhat th,' l�l'•f Sl.c�n approve the C0Mii?. general concept of the rrcorunW MIC'd 11:;05 for development, as presented apurovc:d by the 11cClollall R,toeh Park :,teb-cc�mmiLtee and asks committee to in- ;Di.i:.;I. corporate recc,mmt'lidation . iilto a more deLalled plan. "lotion .><-condod bvlt'e11CLI `t Commissioncr lh_i.boJO, Motion carried 4—tie Page:' 6 Adjourned Meeting of Parks & Recreation Commission - September 26, 1974 s NEW BUSINESS 7. Tennis Court Usage Policy I.P. tennis Direcror Informed the commission that thc_, Memocial Park tennis courts ourt are almost read;* for use and he feels that a usage policy must be olicy developed. He explained some of the various means of keeping records, (records meaning # of people who play, length of play time, etc.) ennis Director introduced Al Woodward, representative of Tennis Timer Co. , imer who designs and builds, to order, tennis tiufing systems. Mr. Woodward ystem explained to the members present that his system has three major functions to fit Cupertino's needs and objectives. 1. Control equitable court play. 2. To control court usage (resident/non-'resident) 3. Svstem of maintaining reasonably accurate records for court usage. 1 ost of Full cost of board and rack board, including all lettering is $471.00. iming sys Director stated that it would cost, approximately, the same amount to staff the tennis courts eight (8) hours a day, Saturdays & Sundays, for twelve (12) weeks. This system would not require a staff member and is good in all types of weather. annis When Mr. Woodward explained how the system worked, the commission members 12.yer felt that it was a good system and felt favorable toward it. Commissioner inio:� of Thibodeau did, however, wish to get opinions frog, tennis players about ri,z m ( what i_ype of systcm thoy felt: wa, irlos t3 i.L1t�131r, L"aEGYE mar iil� aiy final recommendation regarding any system. resident - Cupert .no should set it's own rules regarding use of courts, whether it be Mori-resider_ for residents only, or 75% resident - 25% non-resident, or whatever ratio +se of courts chosen, One suggestion, made by Commissioner Fisher, was to issue tags to residents only (with or without fee) and if courts are not used enough then courts could be opened to non-residents, for a fee. A ratio of 600 people using 6 courts (per week) is considered good usage. 700-800 using 6 courts is considered over played. Commissioner Snyder feels the d cision of the type of system used ;.s an i_t)Ila .�r. F�min st:faLive. one, t10WC---10_1', CGII MiSsi.C?lc^r 1'l11_l 0(1l Lill tt'+ It LCi C•7i.0 OU r3� t t'1 i11:11 Ci as �12i111,S From tc'anis players i.is to the. type. Of SyStC:Lil [e.lt tC !;C best. Commissioner vstems, Fisher feels some system is mandatory, and soon, for 1fom.orial Park courts are ready for operat:Lon. Commissioner Thibodeau and Ralph Tocansend will o:l:l result take responsibility for polling opinions and have tlln information for the act„ 9 October 9, Regular Parks h Recreation Commission meeting. Commission will entertain all inpur of interested tennis players. + 8. New Paint Selection for Senior Citizen Drop-In Center ii;rt j( lvriltC > i:Lnr with 11 l.G[ci hlll? l::-1w .Ci)5 chosen, by thu C+:n1111:1.ti 1J11, (u; the colors 0) bi: used for thu, S(-njor cCi1t:er. Center 9. 1'i.Ve Xta::tr Capit.'+1 (l,lpcovcn,etiC:+ IieCOmnli',11d:1t.lO11S ,lISillfy (�a i The Co1T11L:;S)01L LS +:1vorab)e Co pins—irig and, rathor C_l;lti enrm'll'l:, Ci„ 19!: -76 P cid a1 Locat icon o1- 110,000, >:hoon or. C,1))i t.:) it*1i1r wd ut :.t > 11ro j0 ct:" i:Jr Onv 011C F,p42Cl f iC t :ilitT„ (:+,)IL1ti !'.11.iid'Y ill 1_16.i timot 5•;:tit and Ad ovrned '.IeotinC of Parks Recreation Commission - September 26, 1974 Page 7 N W l;L'SItvESS (continocd) let use of money be determined at a later date. Because of: the Cap. Ini . Capital Improvements review to be presented to the City Council rev let.? (an Tuesday, Octob,zr 8, it has been determined priorities 01e:1 will be; a. phasing of Varian Park b. phasing of 14onta Vista Park ANNOUNCE14ENTS 10. Iiondayi Stembber 30, Towr Hall meeting at Northwest YWCA-7:30 p.m. Ar►nounceznen Tuesday,^October 15, Council and staff meeting with all commissions for explanations of goals, objectives, justification, and evaluation of recreation program, etc. Commission is invited and encouraged to attend. Friday, October 18, Inter.-City Golf Tournament, sponsored by Campbell with play at Oak Ridge golf course in San Jose. Friday, November 8, Commission barbecue in Burlingame. ADJOURNMENT 11. Meeting was adjourned at 12:30 a.m. to Regular meeting of October 9, kdjournment.` 1974. Submitted 21 11.11. Nattison, Secretary _._ pro t C$$4 O�C}#p;rtjH'q h ... Y 3„ ,¢ '�f��t��'x��cN=r„ �� k,°°�} i` �� 'k" �� i z'�i" �}{�� t'� i�w;�{�"�r ? �, vt,r£3 �^�a - • TO. i y IKanage apd . e artmept peal ,. t =i ! Bassi .y+ Y. f q M y obi. t � {`�!. rid O. Director of ?ar�Cs b Pecreat Jos} { r � 1 �` � M1 `�.�•5.`x13�� v{�i l'�d�+"�� SUBJEC ,DARE CHAy'VG FOR PACKS AND € z #. �, r, , RECREATZO COMIISS,ION MEI +t t i Because of -- ac�C of a quorum, there will be no Pars & ecreat o '* Commis o t w s i meeting on Wednesday evening, October 9.• 'Tlie meeting(will be }e]d` nsCea ' anfThurseay, October 17 1974 at the McClellan Ranch*Park.confe ence room at; 00 P..m � ;., 19 u ec•vJbhf a, s ,z Sr r� ✓k ! "I"",, State of I a 103;-Al T- Cuport.ino .-N13TI:S 0,: nulooti-, 1", 1.974 1'. JIE C*0Z'F1,J07-ACTF 1'4,10�1 MCCLELL!1*1 ]ZV;C'1' IPAR:c, cu"ERTIN0, CA1,11.101- 11, CALL TO ORDER, 1. Meeting was callied to nYder at 8:15 p.,m. on October 17, 19711 by Call to Order Chai m,an Allen Fisher ROLL CALL 2. Cowm.issioners Present: Cabr.ilei, Thibt--)('#eau. Roll Call Commissioners Absent: S I iy d e r Commissioner Resignation: Susan Espinosa Staff Present: Merle 0. Butler, Director I Brit'a Oklevik, Recreation Supervisor Millie M. Mattison, Secretary iz--tern Present: - Carol Seger, San Jose State University Guests; Arlene Boyd, Betty Sisk, Judy Tembrock C k,e s rs Ralph Townsend, John Stevenson, ��Iary Gonzalez, Fancy Her.ter.t, Sharon Blaine Mrs. Goetz, Brian Goetz, Ceo. Woodard, Imlian, Council Santa Clara Val-ley, Inc. Shona Korsan, Associate Director of Cal. History, D(:t Anza College INTRODUCTIONS ffj 3. Bc,::avum;e of the nuTitiber of guests prE-senr, Co-mrmi sioner 171:-,her ilut-r.-Ylue tlo!is z?stied everyone to introd-ice themselvos. MINUTr,'S OF PREVIOUS MEETING 4, N,iootcs for September Il Regular ioeet.ing approved as ,uijmitted. t Minutes 9/1 1117/ 4 3-0. 5. Page 4 under. 4-11 Club Commissioner Thibcdeau wishcd to -2o":rect the wording to read: "fie would speak for the members (4 the commission in authorizin,,, funds for materials. . . ." Minutes of Adjourned meeting of Sc-p*.:c.i:iber 26 approved as Kinto-cts 9/}ir corrected. 3-0. Two items oil tile agencla were cilarijor I in order of numhcr in co-nrldcrat-on i ri�,:lnge in ol-je of gucs1-3,., %�11(i w-re to make of A-enda NEW 1101%'-INi:'SS 1.3. D:iY Ca-m1p Amphitlic-at-c-, P3.70P35,11 PY0 *(�CV. 1'01- RZIVC�l P,�rk- j ljr.iaii Co-cz, 13-)y Scout In ndOd msL-• [or it- was 11--.cr-2ation Commission - October 17, 1 NEW BUSI.NESS (continuoe) at�:ced L1h--. 0i ri!L nturc �i,-1 11 P be ill.. hided as part of the development i i r c cnnrl 0 for the. par'--. V,;:ia i, Goetz, wiio w;!1. be. construcLil.7, Lite Camp to 2arn his I'a-Le S,)uL badgo, info,iied the corimis-, ion Of his plan r-or tho arr'a. Tiv-. .,LjJ oe iyr ,-he crc,c-k. It- it; an ar�'a iro-itly Surrotlndej III ri ' ,. Tht, camp be developed on a 0 very limited basis with telephone poles con seating and clearing of weeds in some areas and plandJng of trees in other areas. There is to be no fire ring. There will be about six other scouts helping. The telephone company will deliver the poles to the area and Brian will cut them in specific lengths, three 12' poles, three 10' poles and three 8' poles, to be placed in a semi-circle at slightly different heights. These poles will form an amphitheater. Brian feels that it will take four to Five Saturdays' work to complete camp. There will be an adult -Ja aLrenda-L!c<_ zat a.,.1 times. (Mr. Goetz) . The Commissions and staff Will Meet Sunday, Oct. 20 to pinpoint the exact spot where camp will be constructed. SC Water DisLri( t Commissioner Gabriel stayed that the Water District will have to approval needed approve t1he area chosen before any work can begin because the camp will be built on the flood plain. District will also require that the logs be securely anchored into the ground so the winter floods will not wash them away, romm. approve All commissioners approved the i)ro-ject and as soon as approval is -receiv-d by the C�I.a:,a District: x...-ork -wrill b,�tgj.n. 11a,,:ure camp 12. Bi-Centeinaiai Indian Facampmeiii - Geo. Woodard and Shona Korsan L-Cent ennial 4 Mr. George Woolard. of the American Indian Council of Santa Clara Valley, Inc. , and Shona Korsan, Associate Director of California "4Sto Cc-nter at De Anza Colle-c represent a committee for the bi-centennial celebration which is to take place in March 1.916. The committee is looking for a place to have an Indian EincawpnienL during the celebration and because of Cupe_;-tjiio beiv.,-- in the vicinity where De. Anza made his encampment, it is felt that McClellan Ranch Park would be an ideal place for ""Ich arc e-ent. _cl, -:ademiate In the or r'"'o ;,I�_%LLng of 11, 1974 of Lhi! for Encampment Parks & Recreation Commis�-ion, ii: Was the c-ilceilsus Of the commission members that McC.Iellali :Ranch Park is comple,-ely inadequate and should not lie considered for an event of this magnitude. They (Commission) feared the area would be much too small and the permanent damage (by such great numbers of peoplr! which an even(-- of this kind would generate Would be irreparable. After a 1-(-"Igt', Y h very 'hiLerest..[rig report by 'Mr. Woodard, in which be d, laite r r - t:t r( ai-d 2 living coiwiiiss i oil's fee! i.ngs I,oL I i-inge-I coiicerning the encinlpt'v_'f1t McClell-ui LnnCh whi-I e i-.1-icy were ali ill agro,_-meric HiaL such :-7 ovcnt wc:uld 1"I I Fr0rN"11'otp-, (Io soo Lho ol'Ls & cj:;Ift-,, .".. '(j11;: ;n1_L.J Ili.; Ii HI". ! X .1S �'l P01,S011 'Ind not a--, 'sol"Is, :111d. Lne'. H.story 1-.(;(,ks 'hii,it- pl-)intod .,Cm,1 ;r0d Strong in Regular. Meeting of the Parks & Rccr.eation Commission - Pa(( e 3 October .1.7, 1974 ' NEtd BUSIN(;SS (cot,tzn:!ed) 12. Bi-centennial feeling that 1,1cCl ellan Ranch Park should not be subjected to such numbers of pcopje and such he;�,,vy ilsage. They were in agreemont that Uiere arc other, areas, larger ind more suitable, where Such an evorit coutd take place. In all the discussion with Mr. Woodard, there was no Bi-Centennial attendance figure quoted as an approximation for an >vent Committee of this kind. ,'`ir. Woodard did state tLat if Cupertino conformity wanted the event at McClellan Ranch park the Indian Council would work with and conform to our requirements, but certainly would not want to come if there were any objections on anyone's part. The only comparison as to numbers were those from a market the counil had at De Anza. College, with approximatly 8,000 People in two days, and with .little advertising. The commission felt that this number would be multiplied several times by having an encampment for two weeks, and where an event such as a bi-centennial would be widely advertised. A motion by Commissioner Thibodeau that the commission go Motion against on record as 'being in favor of the concept of the en- 1•icRP being is sed campment, but recommend that it be held in a larger, more[ for Indian accessible area because of concern for preservation of Encampment natural state of the property, was seconded by Commissioner Gabriel. Motion passes 3-0. COMMUNICATIONS 6. Secretary read Mrs. Espinosa's letter of resignation and Comm. Espinosa' commissioners asked when her replacement would be chosen. resignati.ort Director stated that the announcement had been made in the "Scene" ..,nd applications would be taken until Nov. 1 followed by council interviews. Choice to be made soon � thereafter. MONTBLY REPORT i 7. Director stated that the seniors had spent a very enjoyab e Senior Day at tlae races o!! October 16. at Bay ,Ieadows Adult basketbol l is also underway. Basketba) i Director also :stated that MLss Oklevik, Recreation Super- Community Sc11• visor, had been meeting with Mr. Bob Sartwell, nowl_y & City 3ppoA.nted Community Schools director at Cupertino IIS, andj cooperati.� n hoped for concLnijed cooper..itLon between the comnnnaity schools and the Parks & Recreation Department. Commission asked P,Lrector what he rely was the reason for I,ow re.gistrat.io the low registration ,'iguros for the specialist program figures for fall '74. Director stated that nrany r.:i.tics have had the same, proHom. Pealwp it is one of ecannnics. Anothear re:isuii t uul d be that. i;upi r t it �' a u;;r,aua be gnn too tarty. C;at hru"l-nm br,,;an the tac (l." and , pos:;ihly, next year we t;h0U)d prc�l,t•an1 t-o h, ;,,ill in October. r i i 1 GI L 1112 I'a1.k Ct RecrC.'3LI011 COil-OiSS1011 her 1.7, 19 MON"I[ILY RFTORT lw. rent -,n F)Ircc Lrr t;tzi t d "H 11 e Cotznc . recot mitcnd!, that ;i pr(,[c,,;,,-.iz)na I SuiVey tCWI bL ;,I) i Led to F i rd what the i)oop)e uzn-)r i 11 tho wmy oC 1-"(,rc;)r Uon. T h i i I I 1 0 i ed f u r t ho r Ile r 11 cot111Ci1. 01 'November 4. OiJ) BUSINESS 8. Tennis Court Usiige Policy Tennis courts The Director and Chairman Fisher explained the council's feeling open to all on tennis court usage including that they be open to the public and that there be uu charge 'or. usage. Commissioner Fisher also stated that council felt that courts should be open to residents and non- residents nlike. explained a systcM. which 'tic- had proposed and reservation was explained in an attachment to a memo which the Director sent, system previously, to the council. After lengthy discussion on pros and cons of different types of tennis systems for reserv,,itions, a iii.orion was made by Commissioner Thibodeau that the reservation system used will include hang up rack and chalk signboard which explains rules, similar to what is referred to in ineino of October 3 froin Director to Council me-mbers. 'Motion was seconded by Commissioner Gabriel. Motion passes 3-0. 9. Dam Buildins LN!abu'ztine Dam Bliilding Director informed ccnimission of i-aformacion which lie had received rvalurlticnz from Mr. Larry WLI-son of the. Santa Clara Valley Water District. Following foij-,: or five checks after the dam building -ontest, there appeared to be no increase in recharge, however this is no indication the dam buildin,-, ShOUld be cil"sconti-nued in the fnLurc. Proper tests had not been i.iade before Lhc- initit111 COnLeSt. officials recommend that contests be ccntinued nixt year, and before that time, a more exact preliminary gauging of 11he water will bo made and then, again, --u e evaluation, ,ain, lininediately atLeniard- This �,iLll I)rovide .1 _L LO, Repori: or, Pinch Buildin1�-s Rep')ft on In a memo from Mr. John Bu.,,to, Chief Building Inspector, he states mile. barn that the main ba.rn could not be utilized to Iceep Farm anim.-ils and m�aia barn store eqUipIlletit. Or Use <IS a dispiniy ar(,a and show. The barn does not MOU'r present or pasi. biiildin,g codes. 'Flicire exists no 'roof diaphram, no 11cor d i,aphram, no transverse and Tong-ittidiria). shoar wal.ls. A fire retanlint roof, ri(,-,, CouadaLlons, !-'-LruCLUVaI and a sprinkler sy,A(jii would be reclii 1 red. 'I,h-ore is no hoat:Ln,-, crr idequate c-Jeczrical No use of barn,1 for this t:Ict "i ty. Ci1ir, barn should lioL 1--, 'Or, ;.I,,,iy Godu codas !it I'orce of lilw!I0. In propo.,;,l.J, a more (ICLOilLd of reqtiLrement call t>k_ I,,,,i i 1,. 1);t r 11 e o I I t d I rnot!):; only t. "11ch 'ls' ii,,!i roof, j,,,i,ntJnr c I ec tc, to "Ct 1:11'' ;-i'csonir codes. Sc c r i.il£ of Par" 4 Recreation Commission - October 1.7, lc 74 P..,ge 5 OLD RUSJ_fij,'S,� (continued) Comn:.is-,ion hair regtiested that the sub-camtriitte` meitiber Strb-committoe t. IlWot With Mr. Busto and discuqs further the matter of the meat; wi.th barn. Cor?nii ssioii i'ccis t dme i., of the es.,;0ljce at►d i? Gldg. l;nsptctcr should br.• dvtermliied :;oon w}lar is to be done with the barn. Whether or not it i.s, in fact, worth saving and expending; large amounts of money on, or whether it should be destroyed. I Cozanittee has been asked by the commission to have a report on this matter for the November meeting. 11. Report on Seeding Meadow Area of McClellan Ranch Park. Commissioner Gabriel. stated that, to date, he has had no Seeding of answer from Mr. Peter Lert regarding an answer to the meadow at McRP seeding of the meadow. Cotnmi.ssion recommends, and staff agrees, that it is { P.W. to blade advisable for the present time, to ask public works 111 meadow employees to blade the meadow area smooth for this winter bacause i3irec.'tor of Public Works says there is sufficient? seed in. the (round now to cover the area for the winter. i I 1.4. McKay Homes Landscaping Proposal Staff and cor nis.ion have requested changes in the slope Planting of treatment of Ridgecrest Park Villas. According to Mr. i Ridgecrest A.D. Whitehair these wishes will be complied with. Some i Park. Villa plant subst.itution.s to be made are: from California slope Pepper to Calif ornii Laurel; from Vesuvius Flowering { Plum to Holly Leaf Cherry; from Victory Firethorn to Toyon: delete 6 Scquoia setnpervirons (Calif. Coast Red- woods) ; delete 617 Ceanothus'Joyce Coulter. ' - l ga:1. and substitute 72 Ceanothus 'Joyce Coulter' - 5 gal. where shown. i Director showed co;,mi ttee and ,.onimissiep tide plans for ; the or-ea in que,st:ioo. Flans of planting were agreeable ? with cOnmi.ttee and commission except for the question of i why delete the small ceanotiius for the large. If there is a ground ii=ature cover other than Ivy, it would be vielcome too. Aiswer will be secured by staff. Comnii,;-'ionctr. Ga.hr.iel stated that the overall p',al for McRP divided McClellan Ranch Park would be divided into two major- 2 major arcris areas. 1) Nature area; and 2) Recreation area. Cuniteissi.On fer`l�, lh=at it :is .important to .rsh for prclfcss icnnJ as;sisr_ ncr br.frire. prcc,ec`cli.tlg any fitrthe>r with i>lr:n for devcloimici)i (if the naLiirc zirca. Commissioner C! lbrielj SU£r,f rSi.e`ii that a 1ct:ter be written Over Mr. Qujn}:in'�, J£;n,iturc to t.h" C'i.r_y ?"(rittrt::(•t- Of Pak- A ltn rc•quc: l i nf, the coilstrl trlt i );i of Mr. Larry White, Di_rcctor Collt:ti.icat i.<in of ery is es 6 iZc,iui..cr tectiui; of 1'rlrics } 1:c2c_:eaticr: 4 trlemission - October 17, 19i OLD i,i'S i ESS (c on I:i nued) I i tect :of ( t >n`7nL >Ic)t-e C f=Abi'l.c.� i":C`[l f'i ll:i:i, rl1.r;Ct, ('oSlr'l!t.C. 71i; with ;: landscape Ic1�E' iii'1}Lt(.t P, t)(.fOV>,' llt1-01cr wi.tli tltt' t'rltranco. onc) "Kit ail(l t eo).S th.!t in CI::L:lf7k' tile' i:',tl:!'Yit .J'. ::7 tli archa tcc!;s. Olat t110 originril. architect: be contacte°rl for intc:-r.vi.c:w, at least out of a sense of courtesy. .. t:uraIists' Commission asks members of sub-coRmi:ittee to search out and recommend ,',rchItccts atchitects irllo speci;A].ize in native type planting and planning. Conmi.s.sioner Gabriel. stated t'.ie commission was waiting for recommendations from Safety Commission before pursuing the McClellan Ranch Park 'Master Plan. p,USJ—ESS 7NTTTi'+'1'i?1) EY C011AMISS_UIN D'ar;iico 15. Commission would like an answer to the "for Sale" sign on the C'Amico Property Property just move McClellan Ranch Park on McClellan Road. Information is to be presented at November commission meeting. >aich Property The Commission also wanted to see plans for the Saich property because of 1 r., r r �. heE.I.R. i._� cicse proximity o Memorial Park. The have rea were an E.I.R. report report leas been requested and ',-onder if plans have been submitted. The Director will bring a set of plans to the next ineetin,,. Dr-a i n2ig.� at �;i .1.11C:''t _,'1 c,C_r? Llts: ?'. the C i B.hC l)rC})lt _;7 O❑ t11e. %C,o t.k i i.l. ct:-, - i'1' �C `ft D l l.( I i '�'t: �"Zt SO 1 C'r Vbi.E'_ill bCl.tl�� t,i Fly t1E' CoilC raC(OY 0r3d eQ n.nzs wart:; to %/ slop-2 o _ and Ma-i.Ll.ot bid or: 1%. Slope not: enough to allow for j proper drainage on some courts, le.nr.i.s courts are not to be useEl until O.K. 'd by council and the drainagt2 problem s,ol.vcci. hence wos placed by contractors, as they have 45 day`; to gibe the grass arid other landscaping a chance to grow in 1 : ;le area. Ph-lse 11 f CoimmissLcni asked for the date:; for Phase 1.1 contract S a7d Oct. 30 it . ..Lrr2i'"t 4...'Ar<1 ! is to b t'i ..Tl: ,'t.. l Cl �1; 1.s ?:1-ic d•ite t'o2. hid ) .li ; s, :iLL c. uv�r ;e'v t 1.. LI., ir(i P.• Ilby Sctx - lie Director stated that e3ementary school district offi.cial.s, city sra Ef and rep_'esei�ta1:'0�es Lrcnl 1,i ttl e LC.IC LIC'., Soccer: and lobby Sox ntrct "i tale League I .inn 'net Picadaf Lo agree on ,,chool ,,ice tiirf:Lng r.we San,-), of the c_ity's Soccer tor.f " public rc,rlcs <ici) Irt.cnc nt .i'r tlola (frrlcaiug plans. The city attorney has Prepared a joint ar;recai nt. tln:1 -i1c now will be ubmittecl to the city council. ;ind sch.00l bc)ard or Lr,f.>LeUs for approval. Tiap•_`fully, aw<ircl contract by December 3, Also. aL"iul , a orrci i i i ic.l_ur'2, c .1 t i ,ic:3inr reach%ln to ro_.rertti.on +lroir:�mt;.� .,.�, r rf 1;11a., v11 re tOo mAny shot C.nz;, .rr t r•,�,,.7t on ir"ly <1il'fe t. ;r icn,,i., 1.11+ tt pooril, I F .gii.s.ar Meeting of Parks & Recreation Commission - October 17, 11 74 , 7 MISGI:i.LANt OUS (continued) The idea of a bicycle motor crGr-, on city property wis Motor Cross discussed briolly. Commission wishes to 14ace this item on the agenda for further discussion i.0 ;rove-,mbec. Staff to check Calabasas Park for motor cross area. 17. Commissioner's Barbecue will be held Friday night, Nov.B, Coim. BBQ in Burlingame from 7:00-10:00 p.m. Commissioners are to notify Millie by November 5 if planning to attend. 18. Senior Citizens Paint In Commission agreeable to change senior center paint Senior Center scheme from WlAte trimmed in Chel-sea Blue to: Chelsea Paint change Blue trimmed in W-bite. ADJOURNMENT 19. Meeting was adjourned at 1.1:54 p.m. to the November 12 Adjournment Regular meeting, to be held in conference room at � McClellan Ranch Park. Respectfully submitted by - 1 I Millie M. Mattison, Secretary CITY OF CUPERTINO, State of. California 10300 Torre Avenue, Cupertino Telephone: 252-4505 MINUTES OF THE, Sc ECIA1, MEI'.TING OF THE PARKS AND 1Z17CREATION COMMISSION HELD NO.JEMBER 7, 1974 IN THE CONFERENCE RO% ri AT MCCLELLAN RANCH PARK, CUrERTINO, CALIFORNIA CALL TO ORDER 1. Meeting was called to order at 7:35 p.m. on November 7, 1974 Meeting to by Chairman J. Allen Fisher. order ROLL CALL 2. Commissioners Present : J. Allen Fisher, George Gabriel Staff Present: Merle 0. Butler, Director Millie M. .fattison, Secretary Guests: Travice Whitten, Assistant City Engineer Dan Kriege, Santa Clara Valley Water. District Water Conservation Division John Richardson, Santa Clara Valley Water Dist. Flcod Control Division Mary Gonzalez, Chairman McRP Sub-committee Nancy Hertert, member To if Judy Tembrock member it it In opening this informal, informational only, meetiN, Commissioner �,ieeting with WD Gabriel gave the SCV representatives a brief background of how and SCVWD ® why the McClellan Panch Park sub-committee was foi:mcd, after which 'Irepresentativ Mrs. Gonzalez went over briefly, the general overall concept of what the sub-committee has recommended for development in the park- Mr. Kriege stated briefly that he could foresee no problems with the Flood plane plans for development as long as there were no structural types of zoning construction. If area remains zoned as flood plane area, district officials stated that would be the most simple and most economical way with the area remaining as open space. There would be no reason to change the zoning. Mr. Richardson stated that the entire park is within the 100 year flood plane. A map showing the entire area was displayed. He restated that there could be no structural type construction in the flood plane. However. , the area could be converted to a modified flood plane if C-ulatioris development is dasired, or if federal funds are requested for develop- c�ardi.n ment then these structures must be protected by a berm which would ex- •'.Fderal tend out approximately 270'-320' maximum in specified areas. Any �unding For structure would then have to be built on pads which would be 1' above - IcCRP. elevation of berm. Mr. Richardson stated that flood insurance would be required wbe n federal funds are used for building or renovating , Commissioner Gabriel asked about tree planting along creek area. He Free p.lanti.n was informed by district representatives that there would be no problem cequircitient as long as trees were not. clumped together, 8' or 1.0' apart would be acceptable. Free flow of creek waves must be miin,�ained. District more ,entative could foresee no problem wit. lrw�.�;; fenc:s intact in the meadow. v Minutes of Special Meeting of..Parl,;� & Recreation Comn:i_ss-con - Nov. 7, 74 Page 2 District representatives stated that the water district will react to Erosion emergency work only, with all maintenance work having to be clone by tile- damage city. (District will remove Protruding pine which Is referred to in the "Recommended Uses of McC L(Jlan Ranch Park" by sub-cunintittee. ) District will take care of any erosion damage. The district has no SCVWD - no funds allocated to clean the creek except vhere there is a hazard in- allocation o volved, however, district will furnish equit,ment, pay dump fees, etc. , funds for if citizens wish to do the cleaning. cleaning ck. Commission men_bers and committee members were concerned with whether or not the sanitary nistrict would remove debris which had been left after Sanitary the sewer line had been installed across McClellan Ranch Park property. dist. debris Mr. Richardson stated that the sanitary district will not be required to replace ground cover, but --hou.ld clean up the area. District representatives will check into this as it is on their easement. Mr. Kriege and Mr. Richardson stared that it is acceptable with water district for city to use water frim the creek by installing (at city expense) a portable pump and mete;:, at the rate of $34 per acre foot. The fresh water marsh was looked upon favorably by the district repre- Fresh water sentatives and Mr. Richardson stated if is could be used as a perco-- marsh lation pond for recharging of water, district would not charge .for the water used for pond. Certain specifications, however, must be met concerning size of pond, which may not fit into plans of park usage. Mr. Kri.ege and Mr. . Richardson stated that the distract would give con- Concur ce currance to a general plan for conceptual unders Land in , that they were of gen l nov.. interested in ,:very detail. I plan by SCVWD It was established that points of contact concerning .future McClellan Ranch Park proposal_.-, would be through John Richardson's c:ffice of Point of SCVtM and Travice Whtter.'s office for the City of Cupertino. contact Commissioner Gabriel asked if representatives would like to have (when completed) a presentation to the District Board of the general proposed ' plan for development of the park, and Mr. Kriege & i,ir. Richardson stated they felt it would be excellent [or public relations. Mrs. Gonzalez asked about improving access to the creek at var:iou, CL•ech acces points. Representatives stated they could foresee no problems in that area. District representatives were amenable to the entire program. TLey Dam bldg. also said they would like to be on nand at the ne%t. dam building contest contest and give the children reasons for tite contest beside the fact that it is lots of fun. Since the committee is recommending that m(,5t of the park be lefi., Minimum d basically, in a natural state. with only minimum (levelopment, their greatest concern lies .in development of the arc,' .i.n the i.nmediate vicinity of the office build.i.ng, the entry ;Ind oxlu , and the parking area. Thc committee feels they would need prufc,siona f}cap for de- help veloprienl of this particular siren. however, aft-or di.scuss.i_on with by City Travice lvlhi.tteii, Ass' t C;i.t} i:n�;irieor for City of Ce+pert'ino, who was staff mast. hca pful in answerin , MILL of feri.it4; ;u ;} estion, on how the 1 r rage 3 Minutes of Special Meeting of Park;. & Rp-zreation Commission - November 7, 1974 W", City city's planning and engineering departmen's could assist with technical s help, sketches, drawings, etc. , providing the committee would tell assistance them what is desired, the committee now feels that it will not be outside helF necessary to have outside professional help in planning this; area. the unnecessary public works department can design and install mercury vapor, lights (one in office area and one by the barn) , and install water lines. City staff will work with committee regarding plans for entry and exit. Meeting adjourned at 10:30 p.m. Respectfully submitted by: � r M. M. Mattison, Secretary Parks Recreation Department i t CITY OF CUPERTI110, State of Cal ifortlia 10300 Torre Avenue, Cupertino Telephone: 252-4505 MINUTES OF THE REGuILAR MEETING OF THE PARKS AND RECREATION COIUfISSION HELD NOVEMBER 13, 1974 IN THE CONFERENCE ROOM AT MCCLci.LAN RAI4CH PARK, CUPERTINO, CALIFORNIA CALL TO ORDER 1. Meeting was called to order at 8:50 p.m. on November 13, by Call to Chairman Allen Fisher. order ROLL CALL 2. Commissioners Present: Fisher, Gabriel, Thibodeau Roll call Commissioners Absent: Snyder (One position to be filled) Staff Present: Merle 0. Butler, Director Millie M. Mattison, Secretary Roger D. Val, Recreation Supervisor Guests: Marlene C. Phipps, 10163 Riedel P1. , Cup Carol Trieckel, 10164 Riedel Pl. Fred M. Kinney, 10174 Riedel Pl.. Arlene Nauenburg, 19964 zdheaton Dr. Cup. Nancy Hertert, Judy Tembrock, Mary Gonzalez, and ® Cou,tr_ilman Jim Jackson INTRODUCTIONS 3. Commissioner Fisher introduced all who were present at meeting. MINUTES uF PREVIOUS `FETING i 4. Minutes of October 17, 1974 corrected to read: Page 1 under � Approval o Item 5 - "He would speak to :he members of the commission in t minutes authorizing funds for materials . . . . ." Minutes approved as corrected. 3--0 5. COI•S'(T;IICATIONS 6. Letter from Mr. & Mrs. Robert Harrington, addressed the the Communicat Parks & Recreation Commission, stating their reasons for wishing ions to close the Portal Park access at the end of Riedel Place cul-de-sac. Reading and discussion of this communication trans- pired «nder agenda item #12 of same. issue. MONTNj,Y REPORT 7. Mcmithly report accepted with no comment. Mo. report. 1 i E, 2 14inutes of RegulLlr Meeting of Parks & Recreation Commi.ssi.on - November 13 OLD BUSINESS 8. Parks & Recreation Proposed Ordinance 002 repeal of Director and Commission reviewed repeal of Ordi.nz :,c G02 by amending Ordinance the classification "Parts F Recreation Zone' ;c Section 5 - 002 Permitted Uses. Special attention was r,. i to section 5.1, item 3 Single-family residence residence for the of housing a caretaker for Mobile home the park. The residence may take the form of a mobile home, as well O.K. as, a permanent residential r.ructure. Attention was also called to Section 6 - 6.1, 6.2, 6.3 - Procedure 'faster Plan For The Adoption Of a Park Master Plan. under 6.1 - The Parks and ?rocedure Recreation Department shall submit development plans for the proposed park to the Parks & Recreation Commission for a public hearing. Under. 6.2 - Prior to the final recommendation to the City Council, the proposed plans shall be submitted to the Planning Commission for the purpose of Environmental Impact assessment, and under 6.3 - The findings of the Planning Commission shall then be forwarded to the Parks & Recreation Commission for final presentation to the City Council. The Commission expressed its' approval for the amended ordinance and recommended its' approval to the Planning Commission and City Council. 9. Park Curfew Times Comm. An 11:00 p.m. park curfew was establist:.-ed to allow specialists requests class participants an opportunity to vacate the premises without 10:00 being hurried. These classes can be set forward to permit an earlier curfew curfew. After much discussion on the current park curfew time of 11:00 p.m. as stated in ordinance 531, a motion was made by Commissioner Fisher and seconded by Commissioner Thibodeau that a recommendation be made to council for establishment of a 10:00 p.m. curfew in all parks unless otherwise posted. 10. Bicycle Motocross Park - J. Allen Fisher 'iotocross Commissioner Fisher asked to have this item postponed until the December meeting in order to allow him an opportunity to gather more information. Recreation Supervisor, Roger Val, stated he would contact the City of Santa Clara Parks& Recreation Dept. concerning a motocross day, sponsored in that city by a local bicycle shop and the Parks and Recreation Department. NEW BUSINESS Cultural 1:1. Mr. Jackson related to the commission that he had met with two members Affairs of the library conimisslon and two members of the parks & recreation Commission cormmir,,si.on score time ago to gain reaction towards incorporation of a possibility cultural affairs commission to serve under the duties and respon>ibilities of the 1.1-ibrary commission. He stated that with the exception of the hostorical interest, the library commission (lid not wish to expand their responsibilities to include a cul.tur,ii. affairs section. Minutes of Regular Meeting of Parks & P._r_reation Commission - Nov.13, '71 Page 3 ® NEW BUSINESS (continued) Mr. Jackson stated his reason for attending the Parks and Cultural Recreation commission meeting was to obtain the commission's affairs feelings on the possibility of incorporation of cultural affairs discussion responsibilities on this body. Cultural affairs could include theater groups, musicals, historical affairs, fine art functions, etc. Mr. Jackson wished to make it clear that he was not asking for any decision, only discussion, and an exchange of ideas of what the commission felt its' role in this could be. Commissioner Fisher stated that,to date, the commission was land and park oriented and a cultural commission would be more program oriented. Mr. Jackson agreed that this was true. Commissioner Fisher could see this program encompassing a great deal more as time went on. commissioner Gabriel- stated that the Parks & Recreation commission has been and can continue to be a great service to the community and by diverting resources to enrich these ser- vices, by offering activities such as a cultural affairs commission could offer, would certainly be worth considering. Mr. Jackson mentioned the possibility of expanding the commiss- ion from five members to a larger number with members special- izing in specific area. Commission agreed that an expanded commission would be a good idea. Commissioner Fisher felt that it would be well to expand the Possibly present number of commission members from five to, possibly expansion o seven or. , a maximum of nine members. Anymore, he felt, would commission be too ponderous• responsibil i.tle_s Mrs. Her.tert questioned whether it would be better to leave the commission number as it is, with its five members, and use sub-committees who would in turn report to the commission. However, Mr. ;Jackson feels the expanded commission would be more advisable because, as a commission member, a per.so;L is given more status than an ad hoc member. . Commissioner Gabriel suggested that when interviewing for the new commission member, perhaps one could be chosen whose prime thinking is in cultural affairs. All the commission members were interested and reacted favor- ably to the possibility of the new responsibili.ties. Mr. Jackson stated, again, that at this time the cultural affairs commis~ on ideal is Strictly cxplorntory and thanked the commission for lisLcning to what he had to say. 4 Minutes of Regular Meeting of Parks & Recreation Commission - November 13, NEW BUSTNESS (continued) 12. Portal Park Entrance Closure (Riedel Place) 'Nquest for The commnission had before them copies of a petition which had been -losure of circulated and signed. by 40 residents in the immediate vicinity of tiiedel Place the Portal Park entrance on Riede]. :'l:c.e. entry into 'octal Park The residents present, regarding this item on the agenda, related many startling incidents which have been happening over a period of years, by teenagers who live in the Cupertino area. Commissioner Fisher read into the record the contents of the petition, Petition "Tl.e following residents of Riedel Place and other affected citizens living near Por. L.'l Park, request permanent closing of the Riedel P1. park entrance. For several weeks this yea-,, m_ in years past, we have had p :�blems with teenage drinkers and drug users. Our street and properties have been littered with broken beer bottles, cans, and cardboard cartons. We have also had excessive noise for many nights past midnight. The traffic from motorcycles and cars on Riedel P1. , Bilich, McLaren, and Wheaton Dr. has been excessive, extremely noisy and hazardous. Oar children are not safe on their own street, nor in the park. We have had some help from the sheriff's dept, but do i.nderstand that they cannot spend all their time on these problems. Please accept this petition and present it to the proper authorities in our behalf" Signed: Thank you, Mrs. Trieckel 253-1976 Mrs. D. P. Phipps 257-0734 cc: c. Smith Bert Viskovich 5 Councilmen There were fo. --y (40) signatures on this petition. xamples of incidents A few of the innumerable incidents which have been happening in that. immediate vicinity told to the commission by attending residents include; burglaries, excessive necking, garbage thrown around, vocal abuse, ungentlemanly conduct, knife throwing, cars and motorcycles 'laying rubber' , etc. The residents in Riedel Place area feel strongly that by closing this entrance into Portal Park it will eliminate, at least, a portion of their problems. Residents will not allow their small children to go near ttie park alone and only on rare occr s:ion will they even take them to the park for fear of what they may see. Police The po'0--e have been cooperative in answcri.ng residents' complaints but, cooperation residents feel that the time has come %..,hen some ether answer must be found. 1L "laygroucld Residents are satisfied with the pllyi;c-ound supervision, but at times superv[;;ion wheaa there is no supervision are the worst times. Residents have even ;atisf. actor called the PBI regarding dru}; rabuse and were i.ni-ormed they (1-111) wanted PARKS & RECREATION 7 of 11 CC[+MMISSION --MINUTES ( 1971 - 1978 ) A Minutes of Regular Meeting of Parks & recreation Commission - Nov. 13, rage 5 '74 NEW BUSINESS (continued) the "big fish, not the little guys." The Director and Supervisor seated they have had several Meetings meetings, within the past month, with the sheriff's department, seeking city manager, code enforcement officer, and with park crews & solution to leaders, trying to find answers to the problem. Since then, park proble there have been many citations issued (for parking violations, etc.) and one 'trouble' group is not showing up anymore because of the police harrassment. Residents stated the summer time is 'worst and hope that the problem will diminish now since shorter days and colder weather are here:. There was lengthy discussion regarding some possible solution to the problem, i.e, more lighting, gate installation, fencing around the park, etc. After hearing all the possibilities for a solution., the Director asked for recommendations from the commission on what they feel is the answer to the problem. Commissioner Thibodeau made a motion that the commission Commission recommend to the city council that Riedel Place entrance into recommends Portal Park be closed, using fencing of compatible materials as closure of the neighbors' fence, and this fence be installed at both ends Riedel Plac of the walkway. Motion was seconded by Commissioner Gabriel. entrance Motion carried 3- Commissioner Thibodeau asked for a report from residents (if and when fence is installed) tc see if the fence answers the problem. 13. BUSINESS INITIATED BY COMMISSION 14. Saich Property Chairman Fisher asked about the status of plans for Saich Saich property as requested at the Last meeting. Director stated property that ;.in EIR has been requested and that it is probable that thel preliminary architectural plans would be. chanced. Before the formal plans are presented to the Planning Commission, they wi.l be presented to the Parks & Recr.ent.ion Cotmu:ission. 15. Tennis Court Drainage Problem still exists with drainage between #1. and 1'12 tennis Phase I courts at Memorial Park. Landscaping contract deadline is Development November 1 `i, 1974, with Final iri:spec:ti.on on November 18, 191 of M.P. Phase I devclopmCnt is clue to be accepted by city council at and final 'Decemhcr 3 moeti_nr. There is some question by the commission inspection as to whether it should be accepted when there still exists a problem with t.ho drainas;c�. Minutes of Regular Meeting of .Parks & Recreation Commission - November 13, BUSINESS .INITIATED BY C01-HISS LON 16. Bi-centennial Indian F.ncamprrent at: McClellan Ranch Park Commissioner Gabriel asi:_ed Mr. Butler to direct a letter to Councilman Frolich regarding the commission's feeling on the subject of the bi-centennial indian encampment at Mc PP. MISCELLANEOUS _, . Role of McClellan Ranch Sub-committee o1e of Mary Gonzalez stated that her feeling was that when the McClellan `cRP sub- Ranch Park Sub-committee had co�npleted their list of recommended uses ommittee and a naturalist had been hired to carry out their recommendations, yiscussion the role of the sub-committee's charter would be fulfilled. However, she stated that she was most willing to work on an 'open end' assignment, if needed. Mrs. Hertert concurred in this feeling. Commissioner Fisher sees the sub-committee's role as continirin, to give a naturalist the Ineflt of all the sub-committee's background information an•a assist iam wherever needed. The Director concurred in this. Commissioner Gabriel stated that the sub-committee is valuable in gathering information for the staff and commission (doing leg work). lie sees the sub-committee as assisting in programming for this particular park, perhaps in the area' of insuring volunteer help for the junior museum, since the use of docents (volunteer lecturers or teachers) is being used more and more in other cities. 'icRP barn Mrs. Gonzalez reported to the commission that, after discussion with the city's building official, Joint Busto, the barn is not worth repairing, however, it can be salvaged at great expense. By re-roofing it, at approximately $20,000, it could be used for storage. Director stated that would be expensive storage. Director recommended leaving barn as is until it deteriorates and :i_s ready to be torn down. Sub-committee is reluctant to tear barn down, they feel it goes so well with the atmosphere of the park. 18. D'Amico Property lots for Mrs. Gonzalez informed the commission that the sub-committee feels .;Zile - the city should make an effort to purchase the two lots adjoining McRP )'Amico which Mr. D'Amico r.-is for sale. Commissioner Thihodeau feels, however, adjoining that the amount of .coney that is being asiced for those two lots ICRP (approximately $33,000) could be put to better use by purchasing more desirable property in another locati.On. Commissioner. i••:i_slier would r.atirer not see homes built on the two Sa .ch property lots. Commissioner Gabriel sug}vested that Mr. D'Amico should be approached with the idea that by the city wishing to purchase the lots to keep as open space perhaps he may accept less. 'lanti.ng 19. Director is to consult with Mr. Loy- of. University of California It A meadow (I'�;rvi:: Camp,.r:.) regarding, plant ng c.r meadow gr;tss at McRP. iawrence ;rass White, I'ctin Alto Natura.Iist Wrector:, who w;is here for ••<r tour of i'1rP.P Minutes of Re,ular Meeting of Parks & Recreation Commission - Nov. 13, Page 7 '74 III SCELLAN, SOUS (continued) last week, felt there would bp no need of grading area. Meadow grass can be planted cn existing gradin ;. Landscaping of the slope on east: end of Mc RP (Mackey homes prop. Mackey is proceeding with plans as O.K'd by commis, landscaping Commissioner Fisher requested clarification to Kriege's and Juhn Richardson's responsibilities with jur.i fiction (SCVWD) . John Richardson has responsibility f, f Flooe ::onirol., and Dan Kriege has responsibility for (dater Coi:sc vati ,i. Mrs. Gonzalez is to check with Travi.ce Whitten, Cupe-rt' 0s Permit for Assistant City Engineer, regarding permit for McP.P • atur:_ camp. Nature Camp Mr Moser of the SCVWD has called and given verbal perr;:.ssion for construction of this camp, if construction of same is within agreed plans. Further discussion of a portable water line from creek, rather than a holding tank was discussed. The Director will check with Mr. Vi.skovich as to construction of a pump and his feeling on this. Commissioner Gabriel stated that a meeting of the i`IcRP sub- Sul,-commi.tt committee has been set for Thursday evening, 7 :30 p.m. , jmeeting wit November 21, with educators Bill Heber of. the Cupertino School educators ® District, Douglas T. Cheeseman,. Professor of Biology at :7e An7a { Nov. 21 College and Ronald Cheadle, of the Monta Vista Science Dept. for the purpose of coordinating McRI' facilities with school. t programming. This meeting will be held at Mc RP conference room.i 20. Workshop on Park Development Costs ! On November 20 at 1:00 p.m. a workshop can park development costs Escalating will be held in Santa Clara City Hall Council Chambers. Five � cost of county parks & recreation directors will provide informat ion on park dev. escalating costs for park development, with input from a landscape architect, landscape contract-or, bldg. architect-, and equipment suppliers. The meeting is open to city staff, coun- cilmen and commissioners. ADJOURNMENT 21 . Meeting was adjourned to the next regular meeting of Dec. 11 Adjournment to be held at 3:00 in conference room at McClellan Ranch Park. 12:20 a.m. Respectfully submitted by: N. hi. ii,�it i:;un, 5�•crc•ttn'y , Pnrk�, tti hi�crr�it icn� lh.•E>ni ( u.vrnt OEM 41 CITY OF CUPERTINO, State of California 10300 Torre Avenue, Cupertino Telephone: 252-4505 MINUTES OF THE REGLTLAR MEETING OF THE PARKS AND RECREATION COMMISSION HELD DECEMBER 11, 1974 IN THE CONFERENCE ROOM AT MCCLELLAN RANCH PARK, CUPERTINO, CALIFORN. `. CALL TO ORDER 1. Meeting was called to order at 8:07 p.m. on December 11 by Call to Chairman Allen Fisher. Order ROLL CALL 2 Commissioner_s Present : Fisher, Gabriel, Thibodeau , Toensfeldt Roll Commissioners Absent: Snyder Call Staff Present: Merle 0. Butler, Director Roger D. Val, Recreation Supervisor Millie M. Mattison, Secretary Guests: Mary Gonzalez, Nancy Hertert, Guests Judy Tembrock, Laura Hargis, and John Hargis - 5th grade Iteacher-Portal Ellen Pagnini, Deputy City Clerk INTRODUCTIONS 3. Chairman Fisher introduced everyone who was present at Intro- meeting. duction INSTALLATION OF NEW COMMISSIONER 4. The Oath of Allegiance was administered to Install Mrs. L.M. (Lonnie) Toensfeldt by Ellen Pagnini, Deputy New City Clerk. P & R Commis- MINUTES OF PREVIOUS MEETING siorer 5. Minutes of the November 13, 1974 regular Commission meeting Approva were approved as submitted. of Minutes Minutes of the special meeting of November 7, 1974 were corrected to read "Special meeting of McClellan Ranch Park Sub-committee; rather than Special meeting of Parks and Special Recreation Commission. mtg. of Correction to sub-committee minutes was made on Page 1 under Sub- Comm. "Regulations regarding federal funding for McClellan Ranch Pk." mutes to read, "any structure built within the flood plain would have to be built on pads which would be 1' above elevation of berm." Also on Page 3, last paragraph, "providing the committee would tell them what is desired, the committee now feels that it will not be necessary to have outside pro- fessional help in plannin& this area." That statement was confusing in that the committ%�,e feeis it is necessary to have professional help in designin„ entrance and exit frou: park, but the area around barn and restroom could be done by city staff. Page 2 I Minutes of Parks & Recreation 'ommission Regular Meeting - December 11, l914 ' t COMMUNICATIONS 6. Note from Commissioner Wm. Snyder who h.as been touring the U.S. visiting friends, relatives and ;:istoric sites. pplication Directed stated that an application for employment pp p yment is on hard for from Lee Spencer for the position of Naturalist for the City of Naturalist Cupertino Parks & Recreation Department. Mr. Spencer will be out to look over the park in near future. Permit rec. Permit for Nature Study Area (amphitheater) at McClellan Ranch for Nature Park has been received from the Santa Clara Valley Water Dist. Study area and study area has been completed. Letter to There will be a letter of thanks sent to Brian Goetz, Eagle Scout B. Goetz who is responsible for construction of Nature Study Area. This Scout letter will be signed by Chairman of Parks & Recreation Commission, Director of Parks & Recreation. The Mayor, W. Reed Sparks, will also be invited to sign. (Mayor does wish to sign). Commission discussed briefly if the commission should consider a special, standard letter be composed and sent when worthwhile projects are undertaken by citizens. MONTHLY REPORT Monthly 7. Director called attention to several facts of interest =,i the Report monthly report. All playgrounes and parks will be closed on December 25 and January 1, 1975; Adult basketball's first half of play has been completed and second half begins January 7 & 8 at Monta Visca High; Seniors took a ride to San Francisco on BART (Bay Area Rapid Transit); De Anza College will be hosting a Christmas dance for seniors on December 20; and that Cupertino Parks & Recreation will be hosting the California Parks & Recreation Society District IV Christmas luncheon at the Sandpiper Restaurant on December 13, 1974. Sub-teen The Director informed the commission that there is a request for program sub-teen programming at Hyde Jr. High. That 45% or 404 students request at out of 920 students who attend Hyde are Cupertino residents. Hyde Jr. Hij Currently, one Hyde teacher goes to Kennedy to conduct a special program (model airplane construction.) Commissioner Gabriel suggested a possible cooperative arrangement with San Jose whereby a recreation program could be offered to those students and expenses shared by each city. Commission feels that programming is very important for the Jr. high aged student. Supervisor Val has spoken to Mr. Downer, Vice-Principal at Hyde, who is very enthusiastic about the possibility of city programming at Hyde. Commissioner Toensfeldt asked if teens could attend city-school programs other than at own school. Supervisor Val stated that teen cards are bought at own school for attendance at own school teen program. Ratio of At Commissioner Toensfeldt`s request, the Director will check Cu;,. studen s further percentage ratio of Cupertino students attending Hyde Jr. t Hyde 1 a • nu es or Parks ecreation Commission Regular Meeting - December 11, Page 3 r 1974 MONTHLY REPORT (continued) Supervisor Val stated that, beginning with the Spring, a pilot Pilot playground program will be inzO tgated whereby part of leader Playgroan staff will be used to teach simple specialist classes, such as Program cooking, puppetry, girls' sports, a map & compass class, dance Spring '7 and creative drama, etc. Registration will be Laken through regular channels at Parks & Recreation Office and a minimum charge be made ($3.00). Classes will be limited to fifteen (15) per class. The remaining recreation staff will supervise regular programming, free play, etc. These specific programs will be held at Wilson and Portal Parks because of the building facility and in the spring at Somerset Park. OLD BUSINESS 8. Resolution #1370 of Planning Commission (concerning construction Res.#1370 of an obstruction to prohibit motorcycles from entering Portal Park from Portal Avenue) Commission at first felt they could not act because problem existed on school property and not park property. They do feel any re-design recommendations should be withheld until after the closure of Riedel Place entrance into Portal Park to see if and how this affects current, existing problems. The Director was requested to answer the Planning Commission with suggestions provided. Commissioner Toensfeldt asked if other cities had be( n contacted Other about their solutions to vandalism of this sort. Commissioner cities' Fisher stated that solution tend to be local solutions to local vandalism problems and Commission agreed that, to date, there is no overall` cure or common answer to the problems. 9. Supervisor Val submitted a paper on "Bicycle Motocross" from Bicycle the City of Redondo Beach, City of Mountain View and City of Motocross Santa Clara showing details of conducting an activity of this sort (i.e. , purpose, promotion, instruction, supervision, course area, safety factors, organization, sam;ile of waiver of claim on behalf of minor, equipment needed, approximate budget, etc.) Commissioner Fisher stated he had called Redondo Beach and asked for material, however, it has not been received. He stated the material provided was probably the same as he would receive. Staff and Commission feel, after reviewing the possibility of a motocross area for Cupertino, that first of all, a ruling Motocross should come from the City Attorney's office regarding liability, interest etc. , and follow his recommendation. Secondly, if an affirmative in recommendation is reached by City Attorney, then level of interes Cupertl.i:o? in area must be. determined. Some cities have an established area for constant use and have no problems, other cities set up areas and immediately remove them after event. 4 Minutes of Parks & Recreation Commission Regular Meeting 'bec ather f OLD BUSINESS (continued) t1locross Commissioner Toer..;:_id* _ unat the school district be -scussion contacted *-_tiara'_ _of motocross. Director felt this -")elayed would tIZ w- til cling from _t:�,.Loner fisher concluded the motocross discussion by stating ity Att'y that further discussion be withheld until a ruling from city ffice , attorney's office is received.' 10. McClellan Ranch Park Sub-coaanittee Report - Mary Gonzalez cRP Sub- Mrs. Gonzalez asked Mr. John Hargis, Portal School elementary oimnittee teacher (Stn grade) to comment on what he learned from his tours port of the McClellan Ranch Park area. He stated that he had two distinct impression of thi park. His first impression was the great number of animals present in the area, opossum, deer, raccoon, rabbits, squirrels, etc. ; and second, the abundant natural areas for plant life, such as minor's lettuce, wild radish, curley dock, spearmint, water cress, etc. He felt, however, that the meadow area would have to be planted to encourage habitats for animals. He felt very enthusiastic about having mini-classes at the park. He felt also that classes should be held on a very limited basis so as not to overuse the area. Mr. Hargis felt that the entire area (especially along the creek area) would be excellent for class groups from kindergarten through high school. Mr. Hargis stated that in January he would be meeting with the school officials to see what type of program could be worked out. Since this will be a pilot program, there are many things to be worked out; school/park department cooperation in planning program; funding, etc. oordination Commissioner Toensfeldt questioned who would coordinate this program, f program scheduling of classes, etc. Director stated that it could be i.th Schools handled through the Parks & Recreation Department as other facility_. requests are now handled. When a class desires to come here, forms requesting facility are to be completed and O.K'd by Director. In this way, only one group per day will be allowed. Docents The sub-committee members feel that use of docents (experienced volunteers) who are familiar with area would be most valuable to the teachers and also the the recreation department. Naturalist) Mrs. Gonzalez requested that the committee be shown a copy of ob Descript the Naturalist job description before it is advertised. Director on stated that a rough draft could be done by and of the week. Thank from Commissioner Gabriel informed Director that Brian Goetz wished to B. Goetz thank all those responsible for assisting him in building the nature study area. Mrs. Gonzalez stated that a revised copy of Brian's report will be given staff. MchP Barn Discussion was held on usage of barn and because it cannot safely be used by humans, Commissioner Toensfeldt felt that chicken wire at either end of the barn would, hopefully, curtail vandalism. ` Minutes of Parks & Recreation Regular Commission Meeting - Page 5 December 11, 1974 OLD BUSINESS (continued) (Mrs. Gonzalez stated when site speaks to the city attorney Chicken about the barn liability she will aEk about the chicken ware.) wire for barn Mrs. Gonzalez asked Mrs. Hertert to explain to the commission and staff about the environmental volunteer organization in Environ- Woodside and Palo Alto whose purpose it is to train adults mental as docents. Volunteer Org. Mrs. Gonzalez asked what the possibility for installing a chain across the service road from the Mackey property to McClellan Mackey Ranch Park to limit access to foot traffic. Director suggested Property that a post be placed in center of road that could be raised and lowered. The McClellan Ranch Park Sub-committee members feel that a McRP as resolution should be incorporated as part of the city code Nature& limiting McClellan Ranch Park to a natural preserve area. Rur"l Commissioner Gabriel feels that the purpose of the park should be Preserve stated within the resolution. Commissioner Fisher asked to have requested the resolution define "Nature and Rural Preserve". He asks also that sub-committee write a statement of purpose (for McRP) and submit to commission. Director asks that this resolution (which was drawn up by members of the sub-committee and submitted to the commission & staff) be studied by the commission for a month or two until wording could encompass all -needs. Commissioner Thibodeau stated it might not be a good idea to be too limiting, considering the possibility of acquiring Blackberry Farm and Deep Cliff Golf Course and that future ideas for property might change. Commissioner Gabriel stated all could be designed to complement natural open space uses. In answer to a memo from Bert Viskovich regarding the spraying of Spraying walnut trees at McClellan Ranch Park, it was moved by Commissions of Fruit Thibodeau and seconded by Commissioner Gabriel that "all nut and. Nut trees fruit trees at McClellan Ranch Park be under a normal tree main- at McCRP tenance care program which would include spraying and pruning." Approved 4-0. 11. Memorial Park Phase I Approval Public Works has accepted the tennis courts at Memorial Park Memorial and Phase I development will be approved at Council meeting of Pk. tennis December 16, 1974. Director stated that tennis nets will be up courts Tuesday, December 17. pproved The tennis rules and reservation board cannot be made in-house Reservati and the Public Works staff has now contacted an outside firm to Board do this. They will be placed in operation as soon as completed. Page 6 Minutes of the Parks & Recreation Regular Commission Meeting - December 11, 1974 NEW BUSINESS Memorial 12. Memorial Park Phase II Bids Park Phase II Director stated that the contract for Phase II has been awarded to Bid awarded Palo Alto Landscaping - 220 Polaris Avenue, Mountain View 94043, for $415,889 which included Base Bid plus alternates 1 through 8. Base Bid $383,862 Play area near tennis courts 4,800 Pre-school play area and playhouse 5,550 Pre-school play area and swings 933 Wooden decks 1,620 Pre-made concrete picnic 2,200 tables/benches 4,497 Parking lot lights 11,227 Parking lot asphalt 1,200 Fence Total Bid $415,889 Mary Ave. In addition, award of contract will be made to the sare firm Landscaping for the completion of Mary Avenue landscapi:Lg amounting to cost approximately $11,000. 13. Community Development Survey and Attitude Survey Comm. Dev. This survey is being prepared by city staff committee, Robert & Attitude Quinlan, City Manager; Bert Viskovich, Director of Public Works; Survey Roger Val, Recreation Supervisor; John Vaughn, Administrative Assistant; Steve Piasecki, Planning Assistant. This team is (30 questio s requesting input from all staff and commissions (Public Safety, To Council Planning & Development, Public Works, and Parks & Recreation) March '75 to be in by the end of December, 1974 so work on final content of survey may be compiled. The survey will consist of thirty questions and will go to bid to an outside consulting firm in February and will be presented to the council in March, 1975. BUSINESS INITIATED BY COMMISSION 14 None. MISCELLANEOUS Polio for 15. Director asked recommendation of commission on policy to be y Rental of established regarding outside teams (i.e. , women s softball Facilities leagues) or non--residents using Cupertino facilities. Requests have been made for the use of the softball field on Sunday afternoons. Commission feels it is.premature to answer "use by outside resi- dents" before it is seen• how much residents will be using facil- ities (tennis courts & softball fields). Establishment of policy on rental of fields will be an agenda item at Jan. 9, 197-51 P. & R. Commission meeting. P Minutes of Parks & Recreation Commission Regular Meeting - December 11, 1974 MISCELLANEOUS (continued) Director stated to the commission that any request (on the part .Commission of the commission) to staff will normally be taken care of and Requests presented at next regular commission meeting, unless an answer is needed earlier. Director requests that commission please inform staff of time element if desired. ADJOURNMENT 16. Meeting was adjourned at 12:15 a.m. December 12, 1974 to the Adjournmen next regular meeting of Parks & Recreation Commission, Thursday, January 9, 1975 at 7:30 p.m. Respectfully submitted by: ® >tv-:4� , Millie M. Mattison, Secretary Parks & Recreation Dept. CITY OF CUPERTINO, State of California 10300 Torre Avenue, Cupertino Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE PARKS AND RECREATION COI-DIISSION HELD JANUARY 9, 1975 IN THE CONFERENCE ROOM AT MCCLELLAN RANCH PARK, CUPERTINO, CALIFORNIA CALL TO ORDER 1. Meeting was called to order at 7:35 p.m. on January 9 Call to Order by Chairman Fisher.. ROLL CALL 2. - Commissioners Present: Fisher, Gabriel, Thibodeau, Roll Call Toensfeldt Commissioner Absent: Snyder Staff Present: Merle 0. Butler, Director Roger D. Val, Supervisor Brita Oklevik, Supervisor Millie M. Mattison, Secretary Guests: Monica Miller & Robyne Martin, ® U.S. Gov't. students-Horieste*ad Hi. Mary Gonzalez, Nancy Hertert, Judy Tembroc.k. 9:00 P.M. Bryce I. Ca.rin,, Equity Dev. Co. James H. Burke, Equity Dev. Co. Robt. Evermann, Equity Dev. Co. Robt. Ericsson, Equity Dev. Co. Timothv Quinn, G.S. Nolte Assoc. Don_ Banilley, G.S. Nolte Assoc. Ron Dick, Monarch Assoc. INTRODUCTIONS 3. All guests introduced themselves. Introductions MINUTES OF PREVIOUS MEETING 4. Minutes of December 11, 1974 approved as submitted. Minutes COMMUNICATIONS 5. Commissioner Fisher r.ecelve-d notification of the Communications Commissioner's dinner to be. held January 28 at the Distillary in Sort Bruno. All. wishing to attend, please make reservation early. . Page 2 Minutes of Regular meeting of Parks & Recreation Commission - Jan. MONTHLY REPORT , Monthly Report 6. Attention was called to several items on the monthly report. Parks & Recreation Dept. is initiating a basketball league for th elementary youth (5th-6th grade) of the area, to be held at Kenned Basketball Junior High School, Saturdays beginning January 18 - 9:00-1:00 p.m. Leagues Prep basketball (high school level) is to begin Saturday, Jan. 11. Adult basketball "C" & "D" 2nd half is now under way at Monta Vista high school. The city has had to drop Slow Break for lack of a facility. Cupertino High girls will be given use of Memorial Park softball field in the afternoons. Seniors Senior Drop-In Center is being well. attended. Program now includes a °soup day' with seniors bringing cans of tomato and chicken soup and mixing them, for a very nutritious meal. January 22, the Seniors will be taking a trip to the Nut Tree for lunch and shopping and wine tasting at a winery. Seniors also appeared before the city council C.D. public hearing with an appeal for funds to build a larger meeting place. School Commissioner Toensfeldt asked the Director if there is a possibility Recreational of the use of a school for city recreational use. Director stated Use nothing will be known until March, 1975. Commissioner Toensfeldt also stated that her information was that if stifi tion could be found for keeping a particular school open ij done, by - using it for things like a child care center, probation work, sen b citizens, music programs, etc. P & R Commissioner Gabriel would be interested in seeing a full breakdown Programs of what programs are now offered the residents, where they are being Offered/Needed offered and what the anticipated need for program and facilities are to run a completely adequate recreational. program for the city. fie wishes to be sure that the programs being offered are aimed at all segments of the public and not just to a few, specific ones. Commissioner Fisher stated that perhaps an overall plan of avail- ability of program facilities, as opposed to needed facilities for the best programming, would be gnod to have. to see whether the department and commission are serving the needs of the people. Principal In further discussion of the city's use of school district Cooperation facilities, it was made known that the cooperation of the principals of each School is necessary to offer programming in all sections of the city. Some school officials are more cooperative than others in allowing use of their facilities. Supervisor Val stated that it is difficult to expand program because of the lack. of facilities. Commissi.< ,er Toensfeldt commented that it is a county-wide policy now that there will I-.- no more 4-H use of school facilities on week--ends because of cu ;todial charges. Mary Gonzalez asked if the people couldn' t: clean up after. themselves. Supervisor Oklevi stated that schools request own custodial. help. Minutes of Regular meeting of i'arks & Recreation Commission - Page 3 Jan. 9, 1975 OLD BUSINESS 7. McClellan Ranch Park - Sub-committee Report - G. Gabriel. Commissioner Gabriel stated that when Mary Gonzalez is present at a Parks & Recreation Commission meeting she will give the sub-committee report. Mary Gonzalez informed the commission that she had spoken Sub-committee with the city attorney and chicken wire or a chain link Report type fencing is acceptable, to be used on a temporary basis, to cover the entrances of the barn. Plans should be instigated for the destruction of the small shelters (sheds) with reasonable haste. Commissioner Toensfeldt stated that the 4-H group had taken down one of the small buildings which was to be for down and had lost only one board. They are also getting ready to tear down the nine stall. shed. Commission was informed by the Director that the first reading of the Parks & Recreation "Lone Ordinance was scheduled for January 6 and at council's request it has gone back to staff for further study. It should be oil the council agenda for January 20, 1975. Mrs. Gonzalez submitted a list of the types of uses that Mature/Rural could take place at McClellan Rancli Park to substantiate Pr.ese.rve it being called a Nature and Rural Preserve. It is, 4 basically, all the original r.econme-lded uses for the park. f submitted by the sub- co-r.:i:i tree. This list will be sub mit ted in support of tile. recomii-iondatl on which tile. co-comi t t, hopes will become a r:soluti nn by coltnci l ac Lion. Committee feels the ;adopt:ion of a resolution wo-_il.d be helpful ill planning ;rid in;plh,mcnr_a}i::ion of future park developm ulL. Commissioner G a,ric l stated Chat Ile had spoked to CotnlciIiiinn .;;::kson who is to get urtihar in-- t formation regarding fclT-m and procedl!re this action Should take. An agenda item for Fcbluary Pnrk.s & Recreation Commission mcet'i.ng is the review of the McClellan Ranck Park sub-- cominittee (resolution) . Commission reviewed ra clrnw-jx, c; ,;how:ing a bike casement: Bike Easement on one parcel. of proper.ty for sale by Mrs. I'i'Amico. D'Amic•o Propert� Yubli.c 1%`nrks had pr;�pai-cd C1rC ,trawiug at the request of Commissionc117 Toensi el d t. 8. Report o!; Pr;hnint; )7ekk)nst CaL1.0il It was decided to notify a.l:i c( inmun.i ty garden plot holder; Pruninf; of a fruit tree prci!:i„c; demon':traLion which will be !)e]o Demon?,trai-.io:l Saturday, Jano:iry :`), .975 from 1 :00-3.00 p.nl. Director informed tiu ;hnd c cx?nn i t ! oc that the Mcildo.,a S, ( (I seed for- 11?c 111ead,iw horn (ink•rrd. `;!wd ?tcl:i' w ll lei' pknft.cd ,ju.,t ;,�, fcrrC .h i?� ;,�,ry rain ::o .sh�c�d ta.i IJ nnti hu blown ;shj;ly ul- c;!t crl ihy h:i r,iri. Page 4 Minutes of Parks 5 Recreation Commission Regular Meeting - January q, OLD BUSINESS (continued) 9. Report of Jr. Teen Consolidation with San Jose Teen Program Discussion was postponed until February Parks & Recreation Commission Consolidation meeting when more information will be available. Director stated w/San Jose a meeting was schedule for January 15 in San Jose between the two departments to dis,�uss this item. Motocross Area Motocross This subject will be discussed when a reply to questions regarding motocross liability, etc. has been received from the city attorney's office. NE14 BUSINESS 10. Saich Property - Tennis Courts and Residential Development Saich Property Seven representatives of the Equity Development Co. , G.S. Nolte Development Associates, and Monarch Associates were in attendance (9:00 p.m. , after attending an F--Control meeting at city hall earlier). These gentlemen posted plans alongside the map of Memorial Park and explained, briefly, what their developments were hopeful of doing. Two separate developers are involved in two major development 65 Condominiumsf, proposals. One being a group who wish to build 65 condominiums, 18 Tennis Courts and the other. , who pl, s to build• a private. sx-.,im and racquet club. (Private Club) This club will include 18 tennis courts, a recreation and admini- stration building & restaurant. It will also include an ofympic sized swimming pool. Memburships to the club will vary_ from $1250 to $1.500 + $39 per month dues. Thy restaurant will be the only facility which will be open to the public. For privacy, and as a sound barrier, there will be an eight foot masonry and wood fence along Anton Drive beside the condominiums and a 6' landscaped berm along Stevens Creek, Stelling and Anton Drive beside the tennis courts. Membership A planned Membership of 750 members is planned for the club. There- will be celebrity tennis tournaments planned on the average of 4--6 times per year at the club. ^ors. Gonzalez wl-s very concerned about the amount of traffic a tournament of this sort would generate. The condominiums are to cover an area of six acres, with 65 detachi.d units planned. Developers stated the units would be two bedroom w/two batlis starting at, approximately, $44 ,O00. Lach condominium has three Parking spaces (depressed to obliterate from view). Condominium walls will have rock wool insulatioa which is said to he more effective than fiberglass. It was stated the condominiums w:i.11 be for adults only •- no residents under 16 yrs. of age w:i,ll be allowed. Commissioner. Toensfeldt asked if there i, to be vehicle nccess f,f condomin.ium!a to the. ten ni , cIui-). ''here will. uc none. Minutes of the Regular Parks & Recreation Commission Meeting; - Page January 9, 197 NEW BUSINESS (continued) , Tha tennis courts will have a terraced 16' drop from west Saich i -pert,, to east. Also, the area between Anton Dr. and the tennis Development courts will have a 6' landscaped area to the wall of the (cont'd) tennis courts. Alves Dr. is to be 60' wide with bike Jai.-s and sidewalks and Anton Dr. , which will separate the Memorial Park and the new development, will be 30' wide with no parking, no bike Lanes, and no sidewalks. Commissioner Gabriel stated, and all members of commission agreed, that there is a great demand for tennis these days and the venture should be a great success. The commission's greatest concern was the noise factor which could, �t some future time, become a problem to the residents of the condominiums because of the concerts whic are planned to oe held in the amphitheater in Memorial Park. Commission members felt strongly that potential buyers of the condominium units sho,ild be told that there would be noise from the amphitheater so they could be awar of the possibil-ity. The comrni.ss:ion urged that it be shown in the C C & R (Covenents, Conditions & Restrictions) for possible buyers. Commissioner 'Toensfel.dt was told that Stelli.ng Rd. is to be widened to city specifications, with bl_Ice lane and chat there will be no parking. Staff. z.nd cornrnission wish clarifi.cati.orr ni- the statcinnt made by one of the 6eve.lopers that he was told by :t for Sisk that there would be a solid fence along Anton tdy. on the Memorial. Park side. Staff & cormitissi.on afirec there is no fence either planned or anticipated, in that location, only a meandering pathway. Commissioner Fisher stated he felt the, commission should address themselves: only to the effcc:t this De Anza P.U.D. � development would have. on Memorial Park. Comm:lssinnwr" Gabriel stated that he felt a formal statement should be sent to the I'lannin,, Comnrissi.on from the. }lurks & Recreatio Commission regarding the commission's feelinp,s on the effects of De Anza P.U.1). on Memorial Park. BUSINESS INITIATED BY CO?ZIISST.ON 11. Cominissi.onor Thibodeaii feels something should be clone Misc. ,about the extreme bumps in the; entry driveway to Menrorinl Recom:»cndatinn', Park from Mary Avenuc. lie also feels that bike lano:> shoo d for Mem. be made at entrance to the park at Mary Avenue, and n so that a s,ll;n to placed inside_ the. park storing "No 11ar1fi.ng After 1.0:00 p.m.". Director f e ,J.s this emir ho worlu,d out. amiably with the nt;r tr}; Went with nu pr.nhlcro. This s;ub,jecL to be dis tu ;sed at the FobrtrlrY m.�c�tinh; cif I',irks surd kc-cre.tt iun t,OP111r,,.:ic11i. Page 6 Minutes of the Regular Meeting of Parks & Recreation Commission - Jan BUSINESS INITIATED BY COM!MISS10N (continued) Commissioners would like more trash cans in Memorial Park. Director will request more be budgeted. Status of Commissioner. Toensfeldt requested of staff the status of turfing Turfing at Monta Vista School. She was informed by the Director that no Monti Vista answer had been forthcoming from the city attorney's office to School date, plus the fact that if Monta Vista school is closed, no development will be done. Commissioner Toensfel-.:t informed the commission and staff that the gate to Somerset Park from railroad tracks is completely gone. Chain still welded to fence, but gate gone. f A copy of the capital improvements status schedule i.s distributed each month and the Parks & Recreation Commission has requested that they be included in the distribution. MISCELLANEOUS Annual C.P.R.S 12. Director stated that two commissioners may go the the annual C.F.R.S. Conference, conference in San Diego, March 1 through March 4, 1975. San Diego Commissioner Toensfeldt and Cofranissioner Gabriel elected to go. The Director reminded all commissioners that Friday, January 1.7, is the annual commissioner's dinner, to be held at Miclhae.l's Restaurant in Sunnyvale. All indicated that they would attend. C.P.R.S. The annual C.P.R.S. awards dinner will be held Saturday, Jan-dary IS Awards D:inne: at the Royal Coach Inn in San Mated. Cupertino's candic'ate for the district volunteer citation awa-rd for C.P.R..S. this year is Frank Mul.kern, Cupertino Chamber of Commerce Manager. Phase II BeguniPhase 1I construction to begin Monday, January 13, 1975 with walnut trees being marked for removal from 14cmorial Parlc. ADJ OURNM?LNT Adjournment 13. Meeting was adjourned at 11:30 p.ri. to thc, rogular meeting to be held Thursday, February 13, 1975 at 1:30 p.m. in the conference room at McClellan Rancli Park. RESPECTFULLY SURM'I TIED BY: 1`1i11 �c 1`I ttattisun, Sccretar�• CITY OF CUPI;RTINO, State of California 10300 Torre Avenue, Cupertino Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE PARKS AND RECREATION COMMISSION HELD FEBRUARY 13, 1975 IN THE CONFERENCE ROOD( AT MCCLELLAN RANCH PARK, CUPERTINO, CALIFORNIA CALL TO ORDER 1. Meeting was culled to order at 7:40 p.m. on February 13, 1975 Call to Orde by Chairman Fisher. ROLL CALL 2. Commissioners Present: Fisher, Toe'- . :ltit, Thibodeau, Snyder Roll Call Commissioner Absent: Gabriel Staff Present: Merle 0. Butler, Director Staff Millie M. Mattison, Secretary Wayne M. Hopp, Jr. , Intern Guests: Mary Gonzalez, Jackie Hall, Guests Nancy Hertert, Linda Wilmes, Intern Los Gatos- Saratoga } Janice Straw-10438 Prunetree. Lane, Cup. INTRODUCTIONS Ken Shaw, Boy Scout 3. Chairman Fisher asked those guest who were unknocri to the Introduction Commission to introduce themselves. Linda Wilines, in intc.rn from the Los G tos;Saratoga Parks & Recreation Dept. , and Ken Shaw, student who was working for an Ragle badge and was required to attend a public agency meeting to qualify for the badge.. MINUTES OF PREVIOUS MEETING 4. Approval of minutes (Second page, item #6 - 5th line of 6th paragraph was amended k Approval of t-) read, " . . . found for keeping a particular school open Minutes it would (probably) be done, by . . .". Motion m?de by Commissioner Thibodeau and seconded by Commissioner Toensf.eldt to accept the minutes as corrected. Passed 4-0. COMMisiv ICATIONS 5. None. ComiRunicat:ia Yagc 2 Ni_n11t�_-5 04' Rr ;ular Fleeting of Parks & Recreation Comaissi.on - February 13, 1975 tSo;dllsl,X FYWT2f Gymnastics b. D:i.r.cetor called attention to the newly planned gymnastics program program the Parks & Recreation Department is offering. It is held one aftor.noon per week in each of five elementary schools in the Cupertino area. Schools that offer the facilities for this program are Faria, Muir, garden Gate, Lincoln and Stevens Creek elementary schools. The instructor of this program is Kim Ullmer who furnishes his own equipment. Thoroughbred The Director also called attention to the thoroughbred racing class Racing which is very popular. Mr. Jim Holzhauer of the Saratoga School District is the instructor of this unique, new program. Most popular In reviewing the January 1975 attendance report of specialists classes, classes the Di.ractor commented that it is very difficult to predict what will r.ppeal to the public at any specific time. Last year Self- Iiypn_,sis was very popular and this year it isn't even being offered. Programs like Gymnastics, Thoroughbred Racing, Teen & Adult Square dance, Ballroom, Belly dance, Rock dance are filled to capacity, as are TaiChi Chuan, Tumbling/Trampoline, Children's art classes, all Ballet classes and the ever popular Tiny Tots program which is always filled. Generally speaking, it is the basic classes which can be depended upon to fill, however, on occasion a new class, such as Thoroughbred Racing, will catch the public's fancy and be very popular. The Collins Teen Club will be making a snot, trip to Bumblebee Lodge on Saturday, February 22. Cooperative � Another item in the monthly report concerns the Parks & Recreation Dept. programming � and the FUSHD (Fremont Union High School District) , who are engaged w/Adult Ed. in corperative programming. The Parks & Recreation Department provides E. De Ainza the facility and the Adult Education Department offers the class at a reduced rate of 83.00. Adult Education receives Average Daily Attendance (ADA) funds from the state, which pays for the instructor. however, Adult Education must have a minimum of 15 participants. For classes such zs oll painting, the students prefer smaller classes, therefore, it is offered through the Parks & Recreation Department, b1.1t at our rep.u_ar rate. Director stated that De Anza College receives State' FLInds also, Lhrough Continuin; Education classes and would like to o[Lfer more daytime adult classes and has approached Cupertino for use of their buildings. Director feels that the City should get more Pi out of classes than just furnishing the facility and will be discussing this further with both college and high school district officials. OLD BUSINESS Sub-comrliitte 7. & 8. Committee Report & Resolution-McClellan Ranch Park. as Nature & Rural Presery 'Resolution' rCoples of the finalized version of the 'resolution' which the sub- to Council c.ollu;ri ttee wishes to present to the City Council was passed out to the cur;missioners for their review and comments. At this point, Commissioner Fisher brought Commissioner Snyder up to date on the progress of the sub-committee's work, including r(�commended uses for McClellan Ranch Park. Committee hopes the 'resolution' will, if IP apprc,,vc d by Cor;nli:i scion and Council, resolve for the record, the preservation of HicClellan Winch Park :is a natural. area. Co-11L*SS101lerS Minutes of Parks & Recreation Commission Meeting - February 13, 1975 Page 3 OLD BUSINESS (continued) ® Fisher, Gabriel and sub-committee members, at a special 'Resolution' meeting, discussed making a motion to be placed on the Council agenda for next Tuesday, Feb. 18 (Monday, Feb. 17 (continued) a holiday) . After discussion it was decided that a motion should be made separately and presented, in writing, to the council along with a copy of the resolution. Chairman Fisher read into the Parks & Recreation Commission minutes the written motion which states, "Moved by Allen Fisher and Written seconded by Bill Snyder that the Parks & Recreation recommend motion to the City council that a resolution or ordinance be enacted establishing McClellan Ranch Park as a Nature Preserve, as defined by the "list of intended uses attached to the draft resolution." Sub-committee and commission members are fully aware that the Resolution or City Council will decide what form the recommendation will Ordinance take. Whether it will be (if passed) a resolution, or an ordinance, will be strictly up to the council. While ordinanc is stronger than resolution, it is understood that either can be changed in the future by councils or commissions. Comm- issioner Fisher stated that what is most important is that Council know the intent of the Commission and Sub-committee, and not become bogged down in detail. Commission feels, also, that it is important to define nature preserve. Research on the part of committee and commission has turned up no specific nor definite specifications of what a nature preserve i.ncludest however, they want only to have definite guidelines so any 'Guidelines future commission, will hopefully, stay within the specified guidelines shown on their recommendation. Shown below is a revised list of general recommended uses for McClellan Ranch Park which will be attached to the .'resolution' to be present- ed to the City Council. 1. A program of nature discovery and appreciation for grade Recommended school and junior high students. ses 2. Lectures and tours for adults and families in the nature study area. 3. A program in which high school students and community volunteers assist in giving tours. 4. Self guiding tours of nature and orchard areas. 5. Guided tours of 4-H area and gardens. 6. A program for volunteer planting of trees, shrubs, and wildflowers. 7. Nature experiences for the blind and handicapped. 8. Displays of biological and geological materials. 9. Creek experiences. 10. Displays of collections that relate to nature. 1.1. Dam building. 12. Picnicking. 13. Demonstration :zrca for farm animals. Page 4 Minutes of Parks & Recreation Commission Meeting - February 13, t975 Recommended 14. A demonstration orchard. uses (cont'd) 15. Classes in pruning, grafting, planting and care of orchard trees. 16. Classes in fruit and nut drying, jelly raking, canning, and wine making. 17. Planning and planting of more orchard trees. 18. Organic gardening. 19. Classes in the techniques of gardening. 20. Displays of equipment used in processing fruits and grapes. 21. Historical displays of farm machinery used in this valley. 22. Lectures dealing with actual historical incidents that occurred on the site. 23. An opportunity to interrelate man and nature. 24. An area set aside for the appreciation of lovely pastoral views. 25. A quiet retreat from the urbanized area that surrounds it. Nature & Rura - Commissioner Fisher called for a vote on the written motion, but before Preserve the vote Mrs. Gonzalez stated that the title should include Rural, making it a Nature and Rural Preserve. Motion was amended to ;include Rural making the area a "Rural and Nature Preserve." Vote on the amendment to the resolution was passed, 4-0. Motion, as amended, was unanimously passed, 4-0. Presented to The resolution will be presented under "Staff Report" at the City Council Council under meeting of February 18. Director reminded the commission that there 'Staff Report' is about $3,000 in 1974-75 budget for picnic tables for McClellan Ranch Park. The commission would like to delay any decision regarding the type of tables or, even if there will be tables, until the naturalist is were and committee and commission are able to consult with her. 9. Selection of Naturalist Selection of Ms. Karen Kobey, was _elected for the Naturalist position, and will be Naturalist on payroll beginning March 5, 1975. Ms. Kobey is a graduate of the University of Wisconsin, with a BA degree in Resource Management and Education. She has worked for State Nature Center in Wisconsin; been employed as a naturalist; established an interpretive center; worked three suma,,ers as camp naturalist in two different girl scout councils; provided training workshops for girl scouts and other naturalist leaders and volunteers. These are areas this department is particularly con- cerned with, primarily the establishment of the interpretive center, the training of volunteers and staff and the ability to work with school district officials. .{election It was very difficult to make a final selection because off' the fine, oard highly qualified applicants, two of which held Ph.D.s and si.x others 00 holding masters degrees in natural sciences. The selection board, incli:ded Ken Chandis of the Palo Alto t3atural. Science Dept. , Mary Gonzalez, Chairman of McClellan Rancti Park Sub-committee, Roger Val, Recrear.i.on Minutes of Parks & Recreation Commission Meeting - February 13, 1975 Page 5 OL•D BUSINESS (continued) Supervisor, and Merle 0. Butler, Director of Parks & Recreation. 10. Policy for Softball Field Rental ' Commissioner Fisher stated his deGire to table this item until next Softball month (March) when all five commi:,sioners are present. It was field rental unamimously agreed upon. policy 11 Report on Programs Director requested postponement of report on programs (current and anticipated needs) because information is still. being compiled. Report to be made at meeting of March .13, 1975. 12. Report on Jr. Teen Program Consolidation with San Jose Pks. & Rec. Director stated that San Jose gave him a flat NO to his inquiries Cooperative regarding the possibility of cooperative funds (Cupertino/San Jose) funding for being used for development of more programming for teens at Hyde program w/SJ Jr. High School.. Since only about 40% of the students are Cupertino residents, it is doubtful the department will program here. 13. Development of Turfing for School/City Use Cupertino will go to bid on March 17 on development_ of turfing for Turfing to bi school/city use. Commissioners questioned which schools would be for school/ closed (if there are to be any closed). city use The areas originally chosen for turfing are Faria, Monta• Vista, Stevens Creek and Wilson Elementary Schools, however, this may change if school district decides to close any of these particular schools. If the school sites are approved at the March (18) meeting of the City Council, the sprinkler system and turfing should begin immediately thereafter and be completed by the end of May or first of June. Regarding use of the areas to be developed, Commissioner Snyder strongly feels that more emphasis should be placed on soccer because it is equally good for girls or boys. No decision has been made at this point on school. closure. Commiss- School closur ioner Toensfeldt asked if there has been anything in writing about (no decision) which schools are to be closed. Director stated there was not at this time. Several. proposals have been offered. Mary Gonzalez asked if there is city money for leasing schools for Council favor programs. Director stated th3.s was discussed in the Community leasing schoo Development public hearings and that the council. appears in fax•or of for city use. this proposal. 14. Motocross Report - Commissioner Fisher Commissioner Fisher reported on how the City of Redondo Beach Motocross addressed the problems of a motocross. Ultimately , as far as the Page 6 Minutes of Parks 5 Recreation Department Minutes - February 13, 1975 OLD BUSINESS (continued) Liability liability is concerned, the city can still be held liable regardless of city of the posting of signs, release forms being signed, and supervision being in the area. He requests that shoes and helmets be worn and the area closed when not supervised. Commissioner Fisher stated that most of the labor for the Redondo Beach motocross waT done by volunteer association (parents) and the kids. Commission to Commission would like to pursue the possibility cf a motocross in pursue moto- the area, regardless of the information which has, thusfar, been cross received. Commissioner Thibodeau is to research areas for the possible development of a motocross and subject will, again, be discussed in March when further information has been compiled. Director is to check on insurance (i.e. , specifically, a rider on policy covering motocross.) 15. Structural Engineeriii, Report McClellan Mr. John Busto's' (City Building Official) information regarding the Ranch Park status of McClellan Ranch Park outbuildings was taken from a structural outbuildings engineeiing report prepared by the architectural firm who designed the park. The Director stated he will get a copy of this report and will send letters to the Commission regarding same. 0 Commissioner Toensfeldt asked the status of several items which need attention in the 4-H area. She asked, also, about the status of the lighting for McCle"+__in Ranch Park. Director is to check with Assistant City Engineer, Travice Whitten, regarding this. Couricil lst In answer to commission's question, the Director stated that the reading for first reading of ordinance for caretaker had been read and the second Mc RP caretakei reading will be at Council's February 18 meeting. 16. Caretaker Responsibilities Caretaker If Council approves a position of caretaker for McClellan Ranch Park, duties and the Commission would like to know exactly what his duties and res- responsibilit Ies ponsibilities will be. Caretaker duties and responsibilities will. be an agenda item for March. Mary Gonzalez asked if the sub-committee could be involved in drawing up the job description for caretaker (maintenance?) for McClellan Ranch Park. 17. Saich Property Development Saich propert3 Commission and Mrs. Gonzalez stated there are changes to be made in development Saich property development adjoining Memorial Park. Changes in, both, changes the housing development and the tennis courts design. Mrs. Gonzalez stated there was some concern, on the part of the developers, regardi amphitheater noise in Memorial Park. Memorial Park Commissioner Thlbodeau stated that the bumps on driveway leading into entry Memorial Park have been changed somewhat, however, they area still not right. 'It is v^ry bad driving into the park. Commissioner Thibodeau Minutes of Parks h Recreation Department Commission Minutes - Feb. 13, 1975 Page 7 OLD BUSINESS (continued) is to speak to Mr. Avery, owner of the apartment building adjoining Memorial- Park to see if there is anything that can be done regarding the overnight parking by residents of the apart- ment build_ag. NEW BUSINESS 18. None. MISCELLANEOUS 19. C.P.R.S. Conference Information - San Diego C.P.R.S. Conference Director to inform hotel that spouses of both commissioners will be attending C.P.R.S. conference. 20. Changing Parks & Recreation Dept. Commission Meetings to City Hall Subject was discussed regarding the possibility of moving Parks & Commission Recreation Commission meetings back to city hall because of -the meeting isolation of McClellan Ranch Park, and lack of lighting, however, place chang it was the feeling of the commission members that they would prefer to continue holding meetings at McClellan Ranch Park. Further discussion of day and time change for regular meetings of the Commission will be discussed when all five (5) Commissioners are present. ADJOURNMENT 21. Meeting was adjourned at 10:10 p.m. to Thursday, March 13, 1975 Adjournment at 7:30 p.m. at McClellan Ranch Park conference room. Respectfully submitted by: Millie M. Mattison, Sec:-etary CITY OF CUPERTINO, State of California 10300 Torre Avenue, Cupertino Telephone: 253-4505 ® MINUTES OF THE REGULAR MEETING OF THE PARKS AND RECREATION COMMISSION HELD MARCH 13, 1975 IN THE CONFERENCE ROOM at MCCLELLAN RANCH PARK, CUPERTINO, CALIFORNIA CALL TO ORDER 1. Meeting was called to order at 7:40 p.m. on Thursday, March 13 Call To Orde 1975 by Chairman Allen Fisher. ROLL CALL 2. Commissioners Present: Fisher, Toensfeldt, Thibodeau, Snyder Roll Call and Gabriel Commissioners Absent: None Stalf Present: Merle 0. Butler, Director Millie M. Mattison, Secretary Karen Kobey, C.P.R.D. Naturalist ('.test: Mary Gonzalez, McRP Sub-committee INTRODUCT.f)NS 3. Chairman Allen Fisher introduced Karen Kobey and welcomed her Introduction to the department. MINUTES OF PREVIOUS MEETING 4. Minutes of February 13, 1975 regular meeting of the Parks & Minutes Recreation Commission were approved as submitted. Approved COMMUNICATIONS 5. Mr. Homer McClellan Communicatio Mr. McClellan, who is the son of Theodore Columbus McClellan was the first of the family to be born in California, near San Jose in the area originally known as the Willows. He was interested in knowing when our official dedication of the park is to take place, because he would like very much to be present. Director and commission members were very pleased to know that a direct line member of the McClellan family will be able to be present at the dedication. The dedication of McClellan Ranch Park has, tentatively, been McRP Dedicati set to take place July 19, at the time of the City's Dam building contest. 6. None. Page 2 Minutes of Regular Meeting of Cupertino Parks & Recreation Commission - March MONTHLY REPORT Easter 7. The Easter Festival, which will be co-sponsored by the Sumitomo Bank of� Festival California and the Cupertino Jaycees, will be held Saturday, March 29, from 10:00 a.m. to 3:00 p.m. at Linda Vista Park. The Sumitomo Bank has contributed $200 which will include the purchase of a bunny suit Co-Sponsors and candy, plus 10 savi.tgs accounts of $5 each. The Jaycees will buy prizes for lucky wini.+ers. The department hopes to have 1,000-1,200 at the Festival. The egg hunt will be divided into 3 age groups as in the past. There will be many activities, including races, relays bunny hop (cross country) etc. Seniors The Director also called attention to the number of seniors taking the Sausalito trip. Two buses were required to accomodate the drowd. The Monday 'pie and coffee' day at the Drop-In Center is always well attended, as is Thursdays, which are 'soup days' . The Center con- tinues to be the source of interesting and varied activities for seniors. Jr. Teens The Junior Teens are planning a trip to Disneyland. In two days, the reservations were complete. A second trip was scheduled so more teens could be accomodated. River Raft The Teens River Raft trip is proving to be an exciting idea, and Trip reservations for this trip are almost filled. Gymnastics The new Gymnastics program continues to be highly successful also. Second sessions are now under way at six schools and Director stated the Department plans to enlarge this program during the coming summer. Cycling Clu A week day cycling club will begin in April. Four trips have been scheduled. Teens - The Director stated that the Parks & Recreation Department Jr. Teen Kennedy Jr. sponsored programs held at Kennedy Jr. High will be advertised more High- showing sponsorship by the department. He feels in this way, perhaps, the students will participate to a greater degree. Presently, there are those who are not aware the activities offered there are city sponsored. Use of M.P. In regard to the use of the city's new tennis courts, by other agencies, Tennis Court the department has turned down De Anza College's request for use of the courts for a tournament in April. Director stated to commission that b tournaments per year are sufficient. At all other times, the 6 Tournament courts are to be open to the public. The 6 tournaments which are scheduled scheduled are 2 for the Cupertino Tennis Club, Chamber of Commerce for 1975 September city-wide tourney, De Anza Day -ournament and 2 Department class tournaments. These tournaments are scheduled every other month, or 6 week-ends out of 52. Cleaning of The commission discussed the subject of better coordination between Tennis Court City and De Anza College regarding cleaning of courts. Seems Friday is the day for cleaning both agencies' courts, and Friday is the only day De Anza courts are open to the public. It is realized there is really no ideal time for cleaning because, regardless of the times chosen it will inconvenience a certain number of people. Minutes of Parks 6 Recraat on Commission et ng - March 13,77973Page 3 The commission was informed that all the community garden Community plots have been taken for the year. For those new gardeners, Gardens ® there will be an organic gardening class beginning at Cupertin High on March 26 at 7:00 p.m. It will be offered through the Adult Education and will be $3 for 8 lessons. Ray Davidson, of the county E.S.0 (formerly Office of Economic County-wide Opportunity) will be at McClellan Ranch Park on Tuesday to gardens take a look at Cupertiro's gardens. E.S.O. is pushing for a county-wide gardens program. OLD BUSINESS 8. Policy for Softball Field Rental Director informed commission members that there is weekend personnel on duty at Memorial Park. Director also informed the commission that the Memorial Park field is designed specifically for softball. There will be NO hard ball. (Outfield is 275 yds. for softball which is not suitable for hard ball. Scheduled usage for use of softball field will be 2 games each evening for 5 days (Monday through Thursday for Men's slo pitc and Friday evenings will be Co-ed slo pitch. Each game will b limited to one hour (rules, 3 balls-2 strikes). ® The following policy is proposed for the rental of the Memoria oftball Fie Park softball facility for teams not playing in •local leagues Rental Polic or for exhibition play by local league teams. * 1. Rental will be by resident teams only. 2. Exhibition games will not be regularly scheduled whic may tie up field from other league usages. 3: No rental fee will be charged to resident youth soft- ball leagues if field is available. Recreational leagues have first preference. 4. Fees and charges will be based on the following: $10.00 fee for maintenance 2.50 per hour for personnel (2 hour minimum) 5.00 per hour for lights 5. No admission charge will be allowed. Passing the hat is acceptable in the stands during the game. No per- centage of the gross will be charged above the fees and charges total. Motion was made by Commission Toensfeldt and seconded by olicy Commissioner Gabriel that the schedule for rental of softball kpproved by field for Memorial Park be approved. Motion was unanimously ommission approved. 5-0. This recommendation will now be made to the City Council for approval. age 4 Minutes of Parks & Recreation Commission Meeting - March 13, 1975 OLD BUSINESS (continued) 9. Report on Continuing Education - De Anza/City sponsorship of classes eAnza/City Director stated he and Miss Oklevik have been meeting with the Director ponsorship 3f Continuing Education for De Anza College and other school officials f Specialis on the possibility of joint sponsorship of recreation specialist lasses classes. The classes will be held in city facilities, with instructors selected by the city and approved by DACE (De Anza College Continuing Education), The classes will be subsidized by ADA (Average Daily Attendance) to offer many of our current pzograms at reduced rates. The classes would be limited to adults 18 yrs. and older. Director stated the concept meets with the approval of the City Manager. The Director stated, also, that the City can benefit by cooperative agreement with Continuing Education if handled properly. vailability Discussion was held on availability of vacated schools and Commissioner f vacated Gabriel feels that, if given use of school facilities, utilization chools for of facilities on a 24-hour basis would be possible, if a satisfactory ity use schedule could be worked out. Commissioner Toensfeldt would wish for a coordination for use of facilities rather than any duplication. Director stated that a vacant school facility could be used for things like a Day Care Center, Community Center, Senior Citizens, and Youth Service Bureau, however, the Commission members were in agreement that, the Commission as a whole, should refrain from expressing opinions until the District has made its' 'decision. The Director stated he would keep the Commission informed as to the progression of events regarding school closure. SD Dick Anderson, 1975 Summer School Principal for CUESD, has stated ustodial tars that custodial hours are from 7,,00 a.m. to 3:00 p.m. daily. Summer school classes will use until 1:00 p.m. daily, after which the Parks and Recreation. Department would be allowed use of building for specialist classes from 1:00 p.m.-3:00 p.m. After that time, pay at overtime wages would be necessary. The Director wondered, then, as to the justification of the 5C Community Service Tax. Clarification of this will be asked from district administrator. irector/ Commissioner Fisher stated he feels that a meeting with the Director ommissioner every other week would be beneficial. Results of any discussion would eeting be relayed to the other members of the commission and in this way,. he feels Commission would be kept abreast of Parks & Recreation business without waiting for monthly meeting. 10. Motocr oss Program In the Director's meeting with the insurance carrier for the city, he learned that the waiver insurance policy is advisable, in addition to the regular accident policy. Insurance carrier was in favor of events such as the motocross, teen .and senior adult trips, playground trips, etc. uggested Monta Vista Elementary school is the suggested location for a motocross ea for and a Saturday in April or May is the suggested time. Director and tocross Commissioner Thibodeau are to check areas and finding co-sponsors, such as a local bike shop. The Commission suggested enlisting the help of interested youngsters to design and build the course. Minutes of Parks & Recreation Commission Meeting - March 13, 1975 Page 5 OLD BUSINESS (continued) 11. Report on McClellan Ranch Park Buildings Commissioner Toensfeldt feels it is important that the barn Barn at McRP at McClellan Ranch be saved because of the type of structure out of Cap. it is. Director stated that, since the barn had been taken Improvements out of the Capital Improvements program, the decision had program. been made to not save. City Council will discuss Capital Improvements at a special meeting, perhaps next Tuesday. 12. Overnight Parking in Parks Commissioner Thibodeau has checked w/Bert Avery of the Glen Parking View apartments concerning his apartment dwellers using the violations Memorial Park parking lot and Mr. Avery stated he would put at Mem. Pk. a notice in the apartment newsletter asking this to be stopped As it appears this method has not worked, it was suggested that tickets should be issued by the sheriff's department. The question arose whether or not a car was considered loiter- ing and should be out of a park by 10:00 p.m. also. The Director will check w/City Attorney regarding a legal opinion. A minute order is also :_-cessary each time park closing time changes. 13. Cate at Top of Hill at Ridgecrest ( icminiums (McClellan Rd.) Commissioner Toensfeldt stated that the road has been closed Ridgecrest which leads down into the McClelian Ranch Park, and it is her Access Rd. understanding that the road is a city easement for pedestrian McR.P. and bicycle access to the park, as well as for access road for city vehicles. Director is to give answer to Commissioner Fisher who, in turn, will relate to commission. Director of Public Works stated he would 5e unable to respond No P.W. to the request of having a staff member at the.Parks and represent- Recreation Commission meetings for various reasons. ation at Commissic^ members feel it is important to have sone member P & R Comm. of the public works department on hand at most P & R meetings Meeting. to answer questions which inevitable arise regarding park and public works related matters. Commission feels it would speed up action and communication problems between the two departmen s. Commission roped the Memorial Park amphitheater would be com- Amphitheate pleted before homes are built on Saich property so prospective noise home buyers would be well aware of the possibility of noise from the amphitheater and would possibly be less likely to complain later. Builders have been made aware of the noise factor and commission feels there is nother ;Wore Parks and Recreation Commission can do. Progress on program facilities which Commissioner Cabriel has requested will be available at next meeting. On March 17 it will be recommended to Council that total base Turfing Bid plus Alternate A bids for turfing school sites be made and be within the contract bid date. City should know by then which schools, if any, are to be closed. Base contract age 6 Minutes of Parks &Recreation Commission Meeting - March 13, 1975 OLD BUSINESS (continued) urfj& Bids includes Monta Vista, Stevens Creek, 4 acres beside library, and co d) redesign of Wilson Park entrance. Alternate A was Wilson School. Alternate B was Faria Elementary. ub. Wks. Commissioner Toensfeldt asked the status of the bike path along tatus report McClellan Road and the widening of McClellan Road. Director stated n Cap. Imp. he will forward the latest Public Works status report on Capital Improvements to all commission members. NEW BUSINESS 14. Caretaker Duties and Responsibilities aretaker Postponed until April Parks & Recreation meeting. 15. Karen Kobey - Naturalist ren Kobey - Karen stated that for the first few days she has been on the job, aturalist she has been orientating herself with McClellan Ranch Park. She has had two men from the U.S. Soil Conservation Service, headquartered at Morgan Hill, here to inventory the park with her. They are to make soil maps of the park so she will know exactly what will grow best and where. ster land a Karen is making a master land use plan for plant usage (soil conservation la� service will furnish the seeds at no cost). Karen also stated there is a possibility for a small marsh and wild life plantings. There is also the possibility of have a study plot for a quail habitat at no charge. Karen said this is a good time to build wood duck nests. Also, there olunteer are many things to do and many volunteer projects to begin (i.e. , rojects for wood duck nests) . Karen has met with Mr. Cheadle of Monta Vista to C.R.P. discuss nature trail projects, and will meet with Mr. Cheeseman of DeAnza later this week. Commission members feel pleased with Karen's progress in the short time she has been on the job. ub-committeeCommissioner Gabriel informed Karen that the sub-committee's 'resolution' "Resolution" had been presented to the Council and the 3 members who were present _ to Council at the time approved 'in concept' and directed the city attorney to prepare an ordinance in accordance. The final phase will come about tion after after the May Community Survey results, Final action on 'resolution' ommunity to be taken after survey. urvey 15b. Public Safety Minutes of February 5, 1975 hef's The report from sheriff's department regarding policing of parks covered the period from 10-7-74 through 1-24-75. Commission appreciative of receiving report, however, would like definition of some of the terms on list! Minutes of Parks & Recreation Commission Meeting - March 13, 1975 Page 7 NEW BUSINESS (continued) It was suggested by members of the commission that a combined P. & R./Pub. Parks & Recreation/Public Safety Commission meeting would be Safety Comm. beneficial. Subjects of crime and curfew, police efforts in meeting parks, bike paths & programs, etc. Commission feels some subjects could best be solved with combined discussion. Commissioner Fisher agreed to approach Mr. Ford regarding combined meeting. 15c:. Discussion of Budget Priorities - Capital Improvements Comm. The Parks & Recreation Commission feels there should be better communication/coordination between these committees. Commissio feels they should have been involved in how the money and priorities for Parks & Recreation items were concerned. A motion was made by Commissioner Gabriel stating, "Before any p & R Comm. city appointed body makes any changes in park development to be notifi priorities and budget, the Parks & Recreation Commission re: changes requests these changes be submitted to the commission prior to in park- dev. submission to Council. Commissioner Thibodeau seconded the priorities & motion. The vote was unanimous. Passed 5-0. budget. MISCELLANEOUS 16. Discussion of C.P.R.S. Conference - San Diego Feb. 28-March 4 Commissioners Toensfeldt and Gabriel thanked the commission Comm. attend for allowing them to attend the conference. Commissioner C.P.R.S.. Con Gabriel felt there was improvement in panels and sessions over three years ago when he last attended. Commissioner Toens- feldt feels after attending conference that Cupertino is ahead of some other cities in their quality and variety of programs. Both commissioners feld ti was a very worthwhile experience. 17. Motion was made by Commissioner Thibodeau and seconded by Date of Reg. Commissioner Toensfeldt to adopt the first Thursday of each Commission month at 7:30 p.m. as the regular meeting of the Parks and meeting chan Recreation Commission. Meeting to be held regularly at the Conference room at McClellan Ranch Park. (April meeting to be exception. Meeting will be held on April 10) 18. Commissioners Gabriel and Snyder whose terms will be up this Commissioner month were given applications for renewing their place on re-apply for commission., if they so desire. posts BUSINESS INITIATED BY COMMISSION 19. Commission asked ratio of parkland to population. Director parkland/Pop stated the open ?ace element of General Plan call for 5 acres ratio per 1,000 population. Cupertino has, approximately, 69 acres in parkland, far below the goal. If all open school acreage was counted we would be able to meet standards, however, it has not been determined whether this acreage can be counted. age S Minutes of Parks & Recreation Commission Meeting - March 13, 1975 BUSINESS INITIATED BY COMMISSION (continued) The Elementary School District does not want: it zoned open space, in case they should sell some day and the value of land would not meet their price if zoned for open space. ADJOURNMENT journed to 20. Meeting was adjourned at 11:15 a.m. to the next regular meeting on ril 10, (.April 10, at 7:30 p.m. at the McClellan Ranch Park conference room.) :30 p.m. Respectfully submitted, &z' �n a—Z—� Millie M. Mattison, Secretary, Parks & Recreation Department IL CITY OF CUPERTINO, State of California 10300 Torre Avenue, Cupertino Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE PARKS AND RECREATION COMMISSION HELD APRIL 10, 1975 IN THE CONFERENCE. ROOM AT MCCLELLAN RANCH PARK, CUPERTINO, CALIFORNIA CALL TO ORDER 1. Meeting was called to order at 7:34 p.m. on Thursday, April 10, Call to orde by Chairman J. Allen Fisher. ROLL CALL 2. Commissioners Present: Fisher, Toensfeldt, Thibodeau, Gabriel, Roli call and Snyder (8:30 p.m.) Commissioners Absent: None Staff Present: Merle 0. Butler, Director Millie M. Mattison, Secretary Brita Oklevik, Recreation Supervisor Wayne Hopp, Intern Guests: 22 members of Cupertino Tennis Club 1 non-affiliated tennis player, Mr. S. Hamilton INTRODUCTIONS 3. Chairman Fisher asked all guests to introduce themselves. ELECTIONS 4. Election of 1975-76 Parks & Recreation Commission Chairman Elections postponed until May meeting. 5. Election of 1975-76 Parks & Recreation Commission Vice- Chairman postponed until. May meeting. MINUTES OF PREVIOUS MEETING 6. Minutes of meeting of March 13, 1975 approved as submitted. Minutes Passed 5-0. approval COMMUNICATIONS Communicati 7. From: John J. Connelly, Attorney at Law, regarding his client Connelly (unnamed) client who wishes to make a cash bequest to the city for maintenance and upkeep of McClellan Ranch Park. Stephen Hamilton, expressing concern about the use of Hamilton Memorial. Park tennis courts i)y organized tennis groups such as Cupertino Tennis Club. Mr. & Mrs. Higgins, regarding a permit issued by Parks & Higgins Recreation Dept. to an organization for rise of Portal. Pk. on East_c:r- Sunday and their usage of the park. Page 2 Minutes of Regular Meeting - Parks & Recreation Commission April 10, 1975 CO'DRJN LCATIONS (continued) Clark Frank J. CL:rk, regarding the resolution that 'McClellan Ranch Park be, converted to a park. feels it has out- standing merit and is happy for the possibility of school use for programs. MONTHLY REPORT Monthly 9. Director co.-mcnted on a number of items included in the monthly report report: - Seniors given a desk and chair by Western Electric_ Corporation; Seniors and the Womens' Club of Cupertino ma',ing desserts each Thursday and sandwiches each Monday Eor seniors at dro >-in center Drop-In - Chamber of Conanerce is planning to reroof the drop-in center Center (approximate coat $2,000) reroofing - Softball leagues are filled and will begin play April 23 - Teen Club will be attending Disneyland (because of the large Softball - number of teens wishing to go, two trips are planned, April 19 TeenClub - and April 26) - July 19, 1975 has been set as date for McClellan Ranch Park ?`McRP dedication ceremonies, the second annual dam building contest, Dedication and possible a first annual scarecrow contest for the community gardens. At this point, Commissioner Toens.feldt stated she had attended the Vista '4-H/Common Ground Fair which was held at Hidden Villa Ranch in Los Altos where many exhibits which were of great interest to the public were offered, such as weaving, canning, beekeeping; care of small farm animals, etc. , plus numerous other types of rural America exhibits. - Commissioners were given copies of 11"ennedy Junior High School news- P & R letter stiowing all programs offered to the Kennedy studeits by the programs at Cupertino Parks & Recreation Department. These include weight KelLnedy training, wrestling, golf, slot car club and wood/metal shop Easter Festival evaluation, which was completed by Wayne Hopp, ?ntern, Evaluation Easter on 1 was reviewed by the commission, making note of the recommendations for future festivals - With regard to De Anza Days, Supervisor Brita Oklevik stated e Anza Days Cupertino Parks & Recreation Department is involved in five areas of interest, including; 1) tennis tournament; 2) square dance hoedown; 3) senior country fair (with costumes) ; 4) kenet4.c sculpture demonstrations; and 5) preliminary park playground activities such as frog jump, etc. , with finals to be held on De Anza Days. (Order of meeting changed for the convenience of the guests attending meeting) NEW BUSINESS ennis Court 1.5. Discussion on Tennis Court Usage sage There were 22 members of the Cupertino Tennis Club present at the meeting, and Mr. Stephen Hamilton (speaking in favor of individual public usage to all the tennis courts at Memorial Park. Overuse of Mr. Hamilton stated that he felt he had adequately expressed his tennis court feelings in the letter which he had sent to the commission regarding by organized his concern of overuse by organized groups of Memorial Park tennis groups courts. rn additLon, Mr. Hamilton added that the zivaiiability of �,arking at Memorial. 11;ir.k is almost nil bec.iuse of they Glenbrook Apt. residents' overnight par.ki.ng in the adjoining parking lot. "r Minutes of Regular Meeting - Parks & Recreation Commission - April 10, Page 3 1975 NEW BUSINESS (continued) Mr. Hamilton also expressed his displeasure of the city giving Tennis so many tennis lessons which creates more and more tennis player3 courts for the already inaeequate number of courts available. In (continued) addition, Mr. Hamilton stressed that he felt there should be NO use by any tennis group for tournament use at any time. Mr. Keith Irwin, liaison member of the Cupertino Tennis Club Tournament agreed with Mr. llamilton that open tennis is important, however, play there are 250 members of the Cupertino Tennis Club (membership requirement that 75% are residents, work, or go to school in Cupertino) who also enjoy competitive play, therefore, tourna- ments are planned and played.. A report, written by the Director, had been given the commission Tennis for study regarding the staffs position taken for scheduling court of tournaments on the Cupertino Memorial Park tennis courts, scheduling In the report, the Director stated there had been many requests for use of the courts by various groups, however, use had been limited to six (6) tournaments per year (6 weekends out of 52). These tournaments include 2 for Cupertino Tennis Club, 1 tourna- ment for De Anza Days, 1. for Chamber of Commerce city champion- ship, and 2 tournaments for the department instruction class members. One Cupertino Tennis Club tournament has already been play, and the Director agreed to cancel the department class tournament, leaving only three tournaments for the remainder of ® the year. Everyone in attendance at the meeting agreed that 6 tennis courts for the city is extremely iaadequata, however, since that is all. the city has, everyone must agree that cnmpro- mise must be reached by all concerned. All those present at the meeting felt that it was unfortunate that the bond issue of 1973 did not pass, which would have allowed for several more tennis courts in the area. After much discussion as to how all the problems of use could Tennis cour be solved, it was recommended by the Director and agreed to by policy to b the commission that the remaining schedule of tournaments to be drafted played in 1975 would remain as scheduled, and in the future, there will be a yearly review of usage by all groups. Policy for use to be drafted. A motion was made by Chairman Fisher that the commission go on Motion record as favoring policy that allows organized groups to r.esery favoring time on city tennis courts. notion seconded by Commissioner group use Snyder and unanimously agreed upon by all commissioners. 5-0. Then, the question was discussed of how many courts could be I # of courts used by club at one time for tournaments. Whether it would be for toeirney better to use all six on Saturday and Sunday, which would allow play the tournament to be played more efficiently and faster (being completed by about 1:00 p.m. Sunday afternoon) , or whether only four courts should be given over to tournament play, leaving 2 courts for open play at ill. times, thin, causing; the tournament to run longer (possibly all day Saturday AND Sunday) which would leave Little time for open play Sunday afternoon. Page 4 "Ouves oT--Kegu. Ue or r a'rKs & KC77eation Commission - Apr1I IV, NEW BUS[MESS (continued) A motion was made by Commissioner Thibodeau that the commission allow only 4 of the 6 courts to be used for the remaining tournament schedule. Motion seconded by Commissioner Snyder. Vote: Yhibodeau and Snyder - yes Toensfeldt, Gabriel, Fisher - no Motion denied. 6 courts fo After further discussion, a second motion was made by Commissioner tournaments Gabriel that the commission allow the 6 tennis courts be reserved for the remaining tournament schedule. Motion was seconded by Comm. Fisher. Motion carried with Commissioner Thibodeau coasting the dissenting vote. Motion passed 4-1. Tennis couri Commissioner Toensfeldt asked when the lighting for Memorial Park lighting would be installed. Director stated that the application for State monies had been completed and sent in, and as soon as money is received lights will be installed at Memorial Park, which would lengthen the hours of play and help relieve the situation somewhat. Workable Commissioner Fisher stated that the discussion of tennis court policy options would be continued at the May meeting. Director asked sir. Irwin to invited re: offer written suggestions of .jorkable options for future use of the courts courts. Commissioners Fisher and Gabriel thanked Mr. Hamilton for • coming to the meeting and asked him, also, for any suggestions as to what he felt would be workable solutions to the problem. They stated the commission would appreciate having any suggestions made in writing. 9:45 p.m. Ten minute break Upon resuming the meeting, the commission called for a copy of the by--laws of the Cupertino Tennis Club. Director stated he would also give them a copy of a survey which had been done by the So. San Francisco Parks & Recreation Department which shows the increase in the demand for tennis courts in approximately 30 bay area communities. Commissioner Fisher restated the need :for a workable policy for the use of tennis courts. Commissioner Snyder stated that all. the commission agrees that all areas of tennis court usage need addressing. Also, learning as nearly as possible what % of time each area of reed. Director stated that the cost of two tennis courts to date is approximately $25,000 + $7,000 to include lights. (Resume normal order of business) OLD BUSINESS 10. Report on Motocross Program Motocross Director stated that there is no space available for a motocross to be held during De Anra Days, therefore, plans have returned to Monta Vista Elementary for the location, and is planned for, May 17, or possibly, on Bastille Day in coordination with the motocross planned by the Chamber of Commerce. e Minutes of Regular Meeting of Parks & Recreation Meeting - April 10, 19 5 Page 5 OLD BUSINESS (continued) 11. Discussion on McClellan Ranch Barn Director informed commissioners that lie is still awaiting a McRP Barn report from John Busto, Building Inspector. When this report has been received, a final recommendation as to the barn's disposition can be made. Commissioner Fisher stated he felt some decision must be made on the ranch barn. It is becoming a hazard as it is. Commissioner Gabriel feels barn alternatives must be drawn to either; 1) tear it down; 2) bring to code for animal use; 3) learn what cost will be to remodel barn into a multipurpose room (for human use) ; or 4) what cost would be for rebuilding from scratch. (Director has already sent memo to Mr. Busto regarding this matter and copy wi'.l. be sent to commissioners as soon as an answer has been receive:;: from him.) Further discussion tabled until May meeting after Mr. Busto's report has been received and reviewed. Three commission members attended the City Council Capital Park dev. Improvement review on March 24, and Commissioner Fisher related priorities the results of the discussion with City Council with regard to P & R Comm.' Parks development priorities. Commissioner Fisher's feeling Cap.Imp.Comm. was that there is a basic disagreement between the Parks and Recreation Commission and the Capital Improvements Committee as to priority. Parks & Recreation Commission had recommended ® the phased development of Monta Vista and Varian Parks after Memorial Park so park distribution could be more equal through- out the city. The Capital Improvements Committee had recommended the Somerset Phase II and Portal be moved from un- programmed to development against the Parks & Recreation Commission's priorities. Commissioner Fisher interpreted the Council's feeling as wishing to have input from all committees and commissions in order to make more valid decisions. Commissioner Fisher also stated that the Council would like to Council/ have a meeting with the members of. the Parks & Recreation P & R Comm. Commission before the survey questions go out to the public, joint meetin and then again after the survey results are in to discuss these results. 12. Report on McClellan Ranch Progress Director read from a report Miss Karen Kobey had prepared to Naturalist inform commission of what progress was being made :in planning report on for McClellan Ranch Park. use of Mc RP 1. Has contacted teachers to find out what students are ex- posed to now regarding science program 2. Determine how McClellan Ranch Park could meet current needs (facilities and/or program) 3. Still waiting for soil ecnservation service to complete studies so soil map can be made 4. Familiarizing self with park so complete resource inventory car, be at hand 5. Copt compar big and ordering supplies for summer and on f,,oinr program Page 6 Minutes of Regular Meeting of Parks & Recreation Commission —April 10, 1975 OLD BUSINESS (continued) 6. Deciding projects for the 1975-76 budget and planning program Project directions for the 1975-76 year, such as: planning a. facilities needed c. classes for 1975-76 b. supplies needed d. work with groups 7. Planning for summer program, i.e. a. nature camp b. environmental classes (part of Jr. naturalist program) c. family project days d. build nature trail (high school 6tudents volunteer time) 8. Typed file of, program ideas for nature and environmental education program activities and classes 9. Involved in walking the park with groups of children who are accompanied by adults. Milk barn The Director stated the status of the milk barn conversion to rest- rooms and information center-office is sti71 in limbo. If not completed within this budget year, the monies appropriated will be asked to be encumbered for the 1975-76 budget year. The sewer connection for the restrooms, the office, and the mobile trailer location will be completed at the same time. 13. Caretaker Duties within Parks Caretaker Postponed until May meeting 14. Report on Programming Recreation The commission had made a request of the Director to prepare a report Program on Recreation Program Planning. Members were given a copy of this Planning report which covers, report 1) Problem areas that now exist and may endanger programs in the future; 2) What type facilities are needed in order to provide additional programs; and 3) Why department is unable to offer various types of programs even though the interest is there. The Commission members wished to have time to study the report and discuss at May meeting. Joint meetin 14a. Joint meeting with Public Safety Commission Pub.Safety 1. The Parks & Recreation Commission had felt it would be worthwhile Commission/ to have a joint meeting with the Public Safety Commission. After Pks. & Rec. discussion, it was suggested that May 22 be set as the time for this Commission Joint meeting, however, it will be discussed with Mr. Ford to set a mutually agreeable time and date. Some subjects the Parks & Recreation Commission would wish to discuss with P.S.C. are; curfews, vandalism; crime in parks; park parking; etc. MCRP Sub- 14b. McClellan Ranch Committee committee commitment Commissioners Gabriel and Fisher gave stated the McClellan Ranch Fark fulfilled Sub-committee now feel they have completed their job, or rather fulfilled Minutes of Regular Meeting of Parks & Recreation Commission - April 10, Page 7 1975 g OLD BUSINESS (continued) their commitment to the commission and feel committee should be dissolved. The commission would like to extend an invitation to the committee to work on future projects for McClellan Ranch Park, such as a docent program, junior museum, dam building day, farm show, etc. Commission feels they have gained much in- formation and knowledge through efforts of the comraitt?e. Director has stated that by fall he feels docent programming for junior museum and nature trail will be ready for implementation. A letter of thanks will be sent to members of the sub-cc+mnittee thanking them for their efforts and asking for the privilege of calling on them again when needed. Commissioner Fisher volunteered to draft a latter of thanks. 16. Budget Requests Budget requests for Director listed the budget requests for 1975-76 which include: 1975/76 1) Three wheeled tractor 2) Ramp for Senior Citizen Drop-In Center 3) Sidewalk in front of Drop-In Center and Parrish 'louse. 4) Walkway around Drop-In Center and between Parrish House plus BBQ area, etc. 5) Encumbering $15-$20,000 for tennis and softball lighting 6) Converting garage at McClellan Ranch Park to Jr. museum 7) Airvents at Portal & Wilson park buildings for better ventilation 8) Approximately, $20,000 to refurbish- Wilson School site to include pottery and kiln equipment, and various other minor items. Programming for Wilson School could begin this summer. There Use of Wilso will be no money for leasing of school this year, however, the School Director stated there is a possibility the $27,000 required for leasing of school could be paid sometime in future as long as District was aware it would be paid. The City would use five of 6 areas of school. Staff is to make a tour of Wilson school to check facilities and to look at the floor plans to adapt to the recommended uses proposed in the commission's development program discussions. Staff stated that the use of Wilson School would help with some Custodial of 'the custodial problems, by having a number of activities in problems one area, however, the need for large multi-purpose rooms such as at Hyde and Collins Jr. High are also needed for square dancing, judo, etc. 17. None MISCELLANEOUS BUSINESS, INITIALED BY COMMISSION 18. None 19. None ADJOURNP1:117NT Adjournment 20. Meeting adjourned <kt 11 :4 5 p.m. to May 8, 1975. (Regular mecti g normally 1st Thursday each month.) i Res cctfull submitted b ��•:Tf<`1 - MNUTES OF THE JOINT MEETING OF THE PUBLIC SAFETY PS-40 COMdtISSION AND THE PARKS & RECREATION COtttISSION Page 3 MLD MAY 89 1975, IN THE MCCLELLAN RANCH PARK CONFERENCE ROOM McCLELLAN RANCH PARK, CUPERTINO, CALIFORNIA CALL TO ORDER Chairman Ford called the joint meeting of, the Public Safety Commission and the Parks & Recreation Commission to order at 8:04 p.m. ROLL CALL Commissioners Present: Public Safety Commission--Eberhardt, Gonzalez, Lester, Ro- gers, Chairman Ford. Parks & Recreation Commission--Gabriel, Snyder, Toensfel.dt, Chairman Fisher. Commissioners Absent: None.' Staff Present; Ross Smith, Code Enforcement -Offi- cer; Merle Butler, Director of Parks & i Recreation. Guests Present: Dennis Rockstroh, Mercury reporter Mr. Marron, Sheriff's department; Chief Kirby, Central Fire District AGENDA BUSINESS 1. Study and discussion of Public Safety and Fire Problems re- lated to Cupertino City Parks. Chairman Fisher stated that a number of things have brought on this desire to have a joint meeting, and the Parks & Rec eatio Commission came without an agenda to leave the meeting open. • lie further said that from time to time over the past year, questions have come up about the public safety in parks. In general, some of the problems were: parking, vandalism, and curfews. \ . Comm. Gabriel mentio..ed that some of the other areas of interest are bike trials and safety of recreation-. PS-40 MINUTES OF THE `..AY 8, 1975, JOINT MEETING ge 4 Comm. Gabriel had recently attenJ�d a Recreation Convention in San Diego, and he brought out some important parts of the con- vention to the Commissioners. Thr-,e of the key speakers were: John Davis, associate professor or socioloSy at UCLA; Tomas Malloy, executive assistant to the General Manager of the San Francisco Recreation 6 parks; and Paul Muskrat, California State Park System, Mr. Malloy talked about crime in the Golden Gate Park, San Fran- cisco. It was foxad that crime was increasing over the years and that the use of the park was decreasing; for instance, mothers weren't taking their children into the park because of the crime rate. In 1969 a police force was brought into the park. In the first year, there were 1,700 arrests. After that, crime seemed to reverse. He found that the parks had become a dumping ground for crimes that had been committed elsewhere. By counseling children, using rangers to patrol, and watching build- ing and park design will contribute to park safety. Mr. Muskrat talked about park rangers and how they have to deal with the people on a different level than the police do. There are many needs of these park rangers that have not been met. Mr. Davis looked at the problem from a different angle. He felt that it is primarily due to the technical advances. We are under- going social problems and oppression. During leisure time the parks will suffer because youths have to release steam somehow. One way to deal with this problem would be to include the youth in planning the parks. The youth will take pride to knots that they had a small part in coming forward with these ideas. Recreation is a way for youth to let off steam. A brochure was put out by the State of California entitled, "Law and Order in Public Parks." The brochure pointed out that there is very little theft committed in parks, but thefts that do occur are premeditated. Vandalism in parks is many times caused by adults. Parents will allow their children to go into parks and lc them do anything they want to so that the parks become a place where destructive play comes to be. Chairman Ford suggested installing alarm systems in the parks. He asked Mr. Marron and Chief Kirby their opinions on the idea. Mr. Marron felt that all the answers did not lie with the police depart- ment. He feels that the parks should be staffed and have burglar alarm systems. Chief Kirby said that the greatest fire hazard is known vacant buildings. Ile suggested having a night watchman. The MINUTES OF THE MAY 8, 1975, JOINT MEETING PS-40 Page 5 next best thing would be to get an alarm system installed, either a sprinkler system or a temperature-rise alarm system that is supervised. Comm. Toensfeldt stated that the police are not the answers to the problems the parks face. The general attitude of the public within the parks is, "I'm here to enjoy myself. I see what is going on, but I'm not going to do anything. I don't want to get involved." It also seems that there is not enough personnel w';th- in the parks or the personnel haven't related to the people with- in the parks. Perhaps the Recreation department needs to make people aware that it is their property and to teach children to respect it. Comm. Logers suggested some type of Public Relations Educational Program to do just that. Comm. Toensfeldt asked if the pole in the drive at McClellan Ranch Park interferred with the patrol of the park. She was informed that it does not. Comm. Gonzalez asked Comm. Gabriel if he thought it would be of value for someone from the Public Safety Commission to attend the convention next year. Comm. Gabriel felt it would be most ® advantageous to do so. It was asked if some kind of tally was kept as to the kinds of vandalism which occurs in Cupertino parks. Mr. Butler replied that such a tally is available. Mr. Butler suggested getting a phone at Lifida Vista Park. Mr. Marron stated that the problems facing Linda Vista Park are. facing every park. Most of the problems are everyday annoyances and hassles. A police officer cannot be at the park 24 hours a day to cope with those type of problems. Comm. Gabriel suggested that another way to discourage some of the vandalism problem would be greater use of the parks. Wilson and Portal parks have nighttime facilities. Comm. Toensfeldt asked Chief Kirby if there was a fire hazard in the McClellan Ranch Park. lie replied that there isn't one yet, but there will be if the meadow is allowed to grow and dry without being disced. RECESS A recess was called at 9:27 p.m., and the meeting reconvened at ® 9:44 p.m. ® e 1 e . PS-40 MINUTES OF THE MAY 8, 1975, JOINT MEETING age 6 4 • Comm. Toensfeldt said that the Parks Recreation Commission - had been investigating having a custodian live on the parts. There are still a lot of questions that need clarification about this suggestion. Chairman Ford suggested .talking the idea over with the city attorney. Comm. Gabriel asked Mr. Marron how often a day the parks are covered. Mr. Marron said he couldn't say how many times they are covered during the day. If an officer is driving by, he may check it. Chairman Ford asked about parking cars overnight in the parks. Mr. Marron felt that the best approach would be to have a pro- perly'posted tow away zone. Ross Smith felt, however, that being cited once or twice would do the trick. Chairman Fisher inquired about bike lanes. He wondered if bike routes connecting the city's parks could be established. He pointed out, though, that Wilson Park has bike routes leading to it but that -no bikes are allowed on the park grounds. Comm. Goazalez said he personally could see no problem with connecting parks with bike lanes and not allowing bikes in parks. He does not feel it is a contradiction. ADJOURNMENT The meeting was adjourned at 11:10 p.m. til :;he -next regular meeting to be held Hay 21, 1975. Respectfully submitted, � Martha E. .:civyenstein Recording Secretary n CITY OF CUPERTINO, STATE OF CALIFORNIA PS-40 *10300 Torre Avenue, Cupertino, California Page 1 Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE PUBLIC SAFETY CO,WSSION HELD MAY 8, 1975, IN THE MCCLELLAN RANCH PARK CONFERENCE ROOM mcCLELLAN rANCH PARK; CUPERTINO, CALIFORNIA CALL. TO ORDER Chairman Ford called the meeting to order at 7:10 p,m. ROLL CALL . Commissioners Present: Eberhardt (7:17), Gonzalez, Lester (7:17), Rogers, Chairman Ford. Commissioners Absent: None. Staff Present: _ Ross Smith, Code Enforcement Offi- cer. Guests Present: Mr. Marron, Sheriff's department; Chief Kirby, Central Fire District. APPROVAL OF MINUTES Page two, delete: "Item I." Comm. Gonzalez moved and Comm. Rogers seconded that the April 30, 1975, minutes be approved as amended. Motion carried, 3-0 WRITTEN COrLMICATION Comm. Rogers received a letter from Bill Manion concerning SAGES, confirming the completion date of May 31 and informing; the Comm- SAGES ission that there is a new team leader. Comm. Rogers will write another letter to confirm that the new leader knows of the com- pletion date. Ross Smith received a four-page letter from Mrs. Julie Grant, 19975 Pear Tree Court, objecting to a vehicle citation she re- • PS-40 MINUTES OF THE MAY 8, 1975, PUBLIC SAFETY COALMISSION MEETING Cge 2 ceived. Mr. Marron said to inform her that there is nothing the Commission can do and that she should take it up in court. The Commission received the cost figures that the city staff attached to the Action Plan Proposal. The cost figures have gone to the City Council along with other recommendations of the Sheriff's department. Chief Kirby gave the Commission some statistic reports on fireworks. Chief Kirby gave the Commission the Central Fire District's October, November and December print-outs. ORAL'CO?�2UNICATIONS ' There were none. AGENDA BUSINESS , 1. Approval of Resolution regarding Public Safety Commission's position on future sale of- fireworks. Comm. Lester presented the Commission with a recommendation for the Commission's position of the sale of fireworks. Page two, paragraph one, line three, delete: "that, in its judge- ment.. .." Page four, paragraph four, line two, delete: "supports the Bicenten- nial Committee, or the Parks and Recreation Committee to..." Page four, paragraph four, line four, insert after "present": "or supplement..." Comm. Gonzalez moved that the Commission adopt the Resolution as amended. Comm. Rogers seconded the motion. Motion carried, 5-0 nJOUM.1ENT The meeting was adjourned at 7:41 p.m. til the joint meeting to be held at 8:00 p.m. y CITY OF CUPERTINO, State of California . 10300 Torre Avenue, Cupertino Telephone: 252-4505 ® MINUTES OF THE REGULAR MEETING OF THE PARKS AND RECREATION COM14ISSION HELD JUNE 5, 1975 IN THE CONFERENCE ROOM AT MCCLELLAIN RANCH PARK, CUPERTINO, CALIFORNIA CALL TO ORDER 1. Meeting was called to order at 7:38 p.m. on Thursday, June 5, 1975 Call to by Chairman J. Allen Fisher. order ROLL CALL 2. Commissioners Present: Fisher, Toensfeldt, Thibodeau, Gabriel, Roll call Snyder Commissioners Absent: None Staff Present: Merle 0. Butler, Director Millie M. Mattison, Secretary Brita Oklevik, Recreation Supervisor (8:10 p.m. INTRODUCTIONS 3. Chairman Fisher introduced Don Kirby (President of Cupertino Tennis Introducti Club) and Mrs. Kirby. Marge Berry and Marie Akin who are horse- back riding enthusiasts were also introduced. Ellen Pagnini, Deputy City Clerk, was present to administer the Oath of oath of office to Commissioners Gabriel and Snyder who had been re- Office appointed to the Commission. 4. Motion by Commissioner Snyder that Chairman Fisher be re-elected as Election of chairman of the Parks & Recreation Commission for the year 1975-76. Officers Commissioner Thibodeau seconded the motion. Motion carried Chairman unanimously with Chairman Fisher abstaining. 5. Commissioner Gabriel made a motion that W. Snyder be elected vice- chairman. Mr. Snyder thanked the commission members, however, declined the nomination. Motion was made by Commissioner Thibodeau and seconded by Commissioner Vice-Chair- Gabriel that Commissioner Toensfeldt be elected vice-chairman. Motion man carried unanimously with Commissioner Toensfeldt abstaining. MINUTES OF PREVIOUS MEETING 6. Minutes of regular meeting of April 10, 1975. Approval of Minutes It was moved by Commissioner Gabriel and seconded by Commissioner April 10 Toensfeldt that the minutes of April 10 be approved as submitted. 5-0 7. Minutes of joint meeting with Public Safety Commission approved as May 8 amended. Page 5 paragraph 7 amended to read: "There will not be a Joint_ - fire problem if the meadow is properly cared for and adequate fire P & R and break is provided." Public Safe Commissions Page 2 Minutes of Regular. Parks & Recreation meeting of June 5, 1975 - COMMUN I CATION S Geri Grubb 8. Geri Grubb re: Cupertino Tennis Club Tennis Club Commission members were disturbed by the general tone of the letter from Mrs. Grubb. Don Kirby interjected that the feeling expressed in the communication was an individual thing and shared by some members of the club, however, it was not the overall feeling of the club members. Responsibil Commissioner Toensfeldt stated that she felt the Commission's ity to all responsibility was to the entire community - not just to the residents clubs, realizing, as to all the commissioners and staff, that there is a shortage of tennis courts in relationship to the number of people who play tennis. Commissioner Toensfeldt stated, however, that Cupertino is better off than some cities in the area. Commissioner Toensfeldt asked Mr. Kirby what his reaction to the letter had been, to which he answered that he had been unaware of any such communication until told about it by the Commission. It was moved by Commissioner Gabriel and seconded by Commissioner Toensfeldt that an official answer be made to Mrs. Grubbs' letter. Chairman Fisher stated he would write letter and have ready by July meeting. Motion carried 5-0 9. William Schneider re: Memorial Park easement Castine/ In referring to a letter fr^.)m Mr. Schneider of the Nathanson's Rumford Ave Ranch Homeowners' Association, Commissioner Thibodeau stated that easement in view of the very light attendance at the meeting and no clear- cut voting majority (no quorum) , he felt the association could make no decision regarding the Castine/Rumford Avenue, Memorial Park walk-through easement. The Director stated, officially, it cannot be closed. Commissioner Thibodeau said only those near opening wish to have easement closed. Commission felt that the subject of closure should be brought up again after Phase II Memorial Park parking lot is open. Commissioner Fisher stated he would answer Mr. Schneider's letter. Sunset 10. Mary B. Ord re: Sunset Magazine article magazine Director read a short letter from Mary Ord, of the Sunset magazine, in which she stated that an article about the dam building at McClellan Ranch will be featured in the July '75 issue. Shown on the rough draft accompanying the letter were pictures taken at the 1974 dam building contest and an article explaining the contest. MONTHLY REPORT Senior 11. Director informed the Commission of the Sextior Citizens' fashion fashion show show wherein all the fashions were sewn and modeled by the seniors themselves. Many refreshments were served. Among the dignitaries was Mayor James E. Jackson. The Center attendance continues to grow and individuals and organizations continue to give seniors their support by donations of materials and labor. Minutes of Regular Parks & Recreation ;meeting -.June 5, 19705 Page 3 MONTHLY REPORT (continued) DeAnza Day was very successful. Monthly Collins Jr. Teen Club has completed one of its most active report and exciting years, which included trips to Disneyland, Santa Cruz and an American River rafting trip. Supervisor Oklevik told Commission about the ballet recital Ballet which was planned and directed by Cupertino instructor, recital Margaret Wingrove. The 'program was staged two days (May 31 & June 1) in which there were about 400 in attendance for each performance. 12. The Department's Summer Class Schedule is out (included in June Summer issue of Cupertino 'Scene') and has been mailed to all residents Schedule of Cupertino. Programs are also sent out to a great number of non-residents upon request. Director called attention to all the programs planned under Naturalists . the direction of Naturalist, Karen Kobey, which are shown in programs the Summer Schedule. Commissioner Gabriel hopes to see a community-wtde nature program deveioped in the forseeable future which will entail no fees to the participants. ® Director stated because of the fire at Collins Jr. High, the Fire regularly scheduled programs there had to be relocated. OLD BUSINESS 13. Report on Tennis Court Usage . Chairman Fisher elaborated somewhat on the tennis court proposal Tennis cour made by the Cupertino Tennis Club, in order of the Club's proposals preference. 1. Reserve one weekend per month at Memorial Park for tournament play. Tournaments to be open to all Cupertino residents regardless of whether they are a club member or not. 2. Tournaments continue to be held on rotation basis at various schools and city park site, however, all Sunday play (semi- final & finals) would be at Memorial Park (normally, being completed by noon. ) 3. Tournaments to be continued at various s_tes as now adopted by the Commission, with the intent that the FUHSD reservation proposal be accepted. The Director explained, briefly, the proposed tennis court Court pro- reservation which has been presented to Mr. Donald Richley of posal to the FUSHD. Mr. Richley told the Director that it would be dis- FUHSD cussed further with our Department shortly after school is out. There were still questions to be answered before submitting to the school board. The Director informed the Commission members that Mayor Jackson and the City Manger like the concept of the reservation proposal. age 4 Minutes of Regular Parks & Recreation Commission meeting - Ju_n_e__5_,__1__973 OLD BUSINESS (continued) Pay- Commissioner Fisher stated that not all courts should be used on the reservation pay-reservation basis. He felt that residents should have the option proposal of paying or waiting for a court. All commissioners felt that full advance publicity should be done in the event that the week-end pay reservation system is adopted. Commissioner Fisher said that the pay-reservation system would be one advantageous way of reserving courts for tournament play. Mr. Kirby, of the Tennis Club, stated that he would be satisfied to wait until the school board had made its' decision regarding the pay-reservation porposal. Commissioners informed Mr. Kirby that they are willing to consider all three proposals of the Cupertino Tennis Club (shown above) after they have an answer from the high school district. Mr. Kirby apologized to the Commission for the letter from Mrs. Grubbs. 14. Report on Reidel. Court Closure Reidel Court According to follow-up contact with several residents of Reidel Court . report auto and pedestrian activity has decreased since the closure of Reidel Court easement. There is some negative feedback that individuals, namely children, are still using the easement by climbing the fence. The report was written by Mr. Moran of the sheriff's dept. 15. Caretaker Duties within McClellan Ranch Park Caretaker Director informed Commission that an ordinance has been passed to duties allow a caretaker at McClellan Ranch. Commissioner Toensfeldt had MCRP drawn up a general outline of what she felt the caretaker's duties should be, however, further discussion will be held regarding this matter when the milk barn has been completed. Director advised that a representative from the Commission be present at next council meeting (June 16) regarding the conversion of the McClellan Ranch Park milk barn to restrooms and information center. Bids are opening Wednesday, June 11 and will be awarded June 16. Approximately $12,000 has been budgeted for milk barn remodeling. 16. Community Survey P & R/ There is to be a joint meeting on July 15 (Parks & Recreation Commission City Council and City Council) to discuss the results of the community survey on recreation. Survey covered 1,000 teen agers (high school) and 1,200 adults. The Commission requested a copy of the results in advance of this joint meeting, if at all possible, in order to review before the meeting. The Director stated he would have an answer to this request at the July meeting. 17. Recreation Program Planning Discussion postponed until July 2 Commission meeting. Meeting of Regular Parks & Recreation Commission meeting - June 5, 1975 Page 5 OLD BUSINESS (continued) 18. Review Parking Design S Lighting for McClellan Rarcc:h Park Office Parking lot Area & lighting M^RP Motion was made by Commissioner Thibodeau and seconded by Comm. Snyder to accept the parking and lighting plan for McClellan Ranch Park as drawn by City Traffic Engineer, Glenn Grigg. They also agreed chat conduit for four park lights should be placed at this time, even though only two lights are initially installed. This would eliminate having to tear up parking area later to install conduit. Motion carried 5-0 Director informed the Commission that discing would be done aiouni Disci.ng the perimeter of the park to a 12' width. A small area will be cleared to accomodate the naturalist's day camp during the summer. This area will be immediately in front of the parking lot. Two corral areas not planted in.,broam grass will also be disced. Director displayed a map and explained the proposed plan for Milk barn renovation of the milk barn at McClellan Ranch Park. One half MCRP of the building is scheduled to be used for an information center and the remaiuicg half for-men°s and ladies' restroom facility. Two other rooms will be used for storage and heating units. ® 19. Proposal for Equestrian Center at McClellan_ Ranch Park - M. Berry Marge Berry and Marie Akin were present to ask the Commission Equestrian to consider the idea of a riding academy for approximately two center acres of the park. Both ladies informed the Commission that there was great interest in a venture of this sort, however, they seemed rather unr_lear in exactly what they had in mind. Neither of the ladies had a clear, definite plan in mind except that it would be a non-profit riding stable, giving children an opportunity to learn how to ride. Also, it would give horse owners an opportunity to use the riding ring for training t:ieir horses. After trying to find out exactly what their plan included, the HUD permiss ladies were informed by the Director that, first of all, per- necessary mission from HUD would be necessary. There is limiter: and dangerous access to the park for horses, or horse trailers, sanitation problems would be created, and finally, that stables and a riding ring would be in direct conflict with the plan for the park since the City Council has tentatively approved the recommendation that the park be declard a rural and nature preserve. The Commission was of the opinion that the City should acquire Open space more open space land in order to accomodate that segment of the required fo residents whose interest is riding horses. horses The Commission requested the Director to contact the County and the Mid peni.nsLila Regional Park District to see what alternative there may be for those agencies to acquire land for riding trails Page 6 Minutes of Regular Parks & Recreation Commission meeting - June 5, 1975 MISCELLANEOUS - 20. Overnight Parking in City Parks Overnight Glenbrook apartment dwellers, specifically, have been notified parking in through their newsletter that overnight panning is .illegal. ;parks Director cited from Ordinance #531 Section 15 & 19 regarding overnight parking. 21. Midpeninsula Regional Park District Agenda Attention was drawn to the agenda of the District whose subject was: Proposed Fremont Older Open Space Preserve. No discussion. 22. Commissioner Fisher stated he would answer a communication from Mrs. Funk of the Cupertino Tennis Club. 23. Turfing Priorities Turfing Priority for turfing school property for use by Little League, :priorities Bobby Soxers, Soccer, etc. was as follows: 1. Monta Vista Elementary; 2. Wilson School; 3 & 4. Faria and Varian. Public Works changed the priority for development without being aware there was a priority list. All areas are now being completed, as well as the civic center expansion area. 24. Commissioner Toensfeldt asked if there was information available regarding the widening of McClellan Road. None available. BUSINESS INITIATED BY COMMISSION Memorial 25. Director stated he would check with Travice Whitten as to when the -Park lake lake at Memorial Park was to be filled. Commissioner Thibodeau stated if filled now, the area could become an attractive nuisance. He was questioning why Mr. Whitten wanted it filled before t:ae rest of park is completed. ADJOURNMENT %djournment 26. Commission adjourned at 11:07 p.m. to its' next scheduled meeting on Wednesday, July 2. (Regularly scheduled meeting-is the first Thursday of each month). Meeting was changed from July 3 because of holiday on July 4. Respectfully submitted by, Millie M. Mattison, S _cr tary , ,40Cites of Cupertiho � " TO: Wm. E. Ryder, Director of Administrative Services ©ATE: June 30, 1975 FROM: /Y<rle 0. Butler, Director of Parks & Recreation SUBJECT: MINUTES OF REGULAR MEETING - Parks & Recreation Commission, June 5, 1975 1.' Motion by Commissioner Snyder that Chairman Fisher be re-elected as chairman of the Parks & Recreation Commission for the year 1975-76. Commissioner Thibodeau seconded the motion. Motion carried unanimously with Chairman Fisher abstaining. 2. Motion by Commissioner Thibodeau and seconded by Commission Gabriel that Commissioner Toensfeldt be elected vice chairman. Motion carried unanimously with Commissioner Toensfeldt abstaining. 3. Motion by Commissioner Gabriel and seconded by Commissioner Toensfeldt that the minutes of April 10 be approved as submitted. 5-0. ® 4. Motion by Commissioner Gabriel and seconded by Commissioner Toensfeldt that an official answer be made to Mrs. Geri Grubbs, a member of the Cupertino Tennis Club. Motion carried 5-0. 5. Motion by Commissioner Thibodeau and seconded by Commissioner Snyder to accept the parking and lighting plan for McClellan Ranch Park as drawn by City Traffic Engineer, Glenn Grigg. Motion carried 5-0. CITY OF CUPERTINO, State of California 10300 Torre Avenue, Cupertino Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE PARKS AND RECREATION COMMISSION HELD JULY 2, 1975 IN THE CONFERENCE ROOM at MCCLELLAN RANCH PARR, CUPERTINO, CALIFORNIA CALL TO ORDER 1. Meeting was called to order at 7:40 p.m. on Wedne.:,day, July 2, Call to 1975 by Chairman J. Allen Fisher. order ROLL CALL 2. Commissioneri Present: Fisher, Toensfeldt, Thibodeau, Sayler Roll call Commissioners Absent: Gabriel Staff Present: Merle 0. Butler, Director Mayne M. Hopp, Jr. Acting Recreation Supervisor Millie M. Mattison, Secretary Guests: Mrs. Nancy Hertert Mrs. Mary Gonzalez Mr. & Mrs. Don Kirby (Cup. Tennis Club) INTRODUCTIONS 3. None MINUTES OF PREVIOUS MEETING 4. Minutes of Parks & Recreation Commission meeting changed from mutes 'to' to 'do' (page 2 - line 8 - 4th word). approved COMMUNICATIONS Mi 5. Leslie M. Moeller re: Use of Wilson and Civic Center Fields M. Moeller Director referred to letter from Mr. Moeller, Field Manager of AYSO which stated that the civic center property adjacent to the City Library and Wilson Elementary School. areas will be, at best, marginally ready for soccer use by 13 September 1975. Mr. Moeller feels that for the long term use of the fields, It would be in the best interest of Cupertino and AYSO to defer use until 1976=77 season, hog,aver, Mr. Moeller stated a decision on this use will be deferred until mid or late August, 1975. 6. Don Richley re: Tennis Court Proposal D. Richle Commission members were disturbed at the bluntness of the letter from Mr. Richley which was in response to Cupertino Parks & Recreation Department's tennis play reservation proposal Reservati in.conjuncticn with Fremont Union High School District. proposal Mr. Richley's letter stated 1) support and repair of the school tennis courts is fundc;d from the Community Recreation tax imposed on our residents and it does not seem fair to charge them for use of the courts. Page 2 Minutes of Regular Meeting of Parks & Recreation Commission - July 2, 1975 COMMUNICATIONS (continued) c Besides, I think it is illegal. 2) your proposal only included our three schools°s tennis courts and not any maintained by the City of Cupertino Parks & Recreation. Commission had understood that further discussion would be involved between the City and District before a final decision would be made by the Board. Commissioner Fisher stated he would like to hear some ideas from the District. He feels that, with some cooperation between City and District, some solution could be arrived at for use of tennis courts in Cupertino area. Commissioners Snyder, Legal Thibodeau and Toensfeldt concurred in this. Commissioner Fisher opinion re: stated also that a legal opinion regarding pay reservation use of tennis cour tennis courts should be obtained from City Attorney"s office before usage pursuing farther discussion. Director Gtated he feld the issue is not closed and that, hopefully, Mr. Gerald Figgins, the new adult education principal of the District, would be more amenable to further discussion with City on arriving at a solution to the pvoblem of tennis court usage. F.L.Caldwel 7. F. L. Caldwell re: Co-sponsorship of Specialist Programs with DeAnza Cooperative_ Director informed Commission that Cupertino Parks & Recreation had programming hoped to enter into a cooperative program with DeAnza College, whereby Cupertino would provide facility and instruction with DeAnza paying instructors from ADA financing, thereby being able to give the public a wider range of program instruction at a reduced fee. However, the letter from Dr. Caldwell stated that the venture would have to be postponed (hopefully, not eliminated), for recent state legislation l s growth of a community college to 3% per year and adding these programs would be included in the DeAnza campus growth. Dr. Caldwell seated by January '76, he would hope to have a clear interpretation of the legislation and will be able to, once again, develop .a cooperative partnership in meeting the recreati -1 needs of the pople of Cupertino. MONTHLY REPORT Monthly repo t 8. Director called attention to a number o" items in the monthly report. In-service training, which was held at Cupertino High School this year, included outstanding speakers in the field of recreation planning and programming, instruction in first-aid by Central Fire District personnel, etc. M.P. softbal Director called attention to the fact that adult softball has been field postponed for one week to renovate infield. Due to an error in design, the infield perimeter was changed to accomodate softball play. This included sprinkler head changes, etc. OLD BUSINESS 9. Discussion on Tennis Court. Usage Tennis court Commissioner Fisher stated that since the Commission had received a usage negative answer from FVHSD, the Cuxmission was open to suggestions from the tennis club members as to how Cupertino can better serve Minutes of Regular Meeting of Parks & Recreation Commission - Page 3 July 2, 1975 OLD BUSINESS (continued) the tennis playing public, accomodating those who wish only ope ® play and, also, those wishing to continue in tournament play. Many suggestions of ways to shorten tournament play were present d to Mr. & Mrs. Kirby (C-TC) by staff and Commission, (i.e. , Ways 'to rotation of the kinds of tournaments - men's only, woomen's only, shorten teen doubles only, random drawing of names each month, pyramid tournaments play, preliminary play during week and finals only on weekends, etc.). Mr. Kirby feels that by opening tournament play to all residents, rather than just to club members only, would be the most feasible way of accomodating more people. It does not, however, help those people who wish only open play. After lengthy discussion on answers to the dilemma of tournament play versus open play, it was decided to allow the CTC's tournament (July 26-27) to proceed as approved and see how it works out (by recording complaints, if any) and it can be better judged as to how to proceed with future plans for tournaments. Mr. & Mrs. Kirby, speaking on behalf of the members of CTC, are well aware of the problems the club is encountering regarding tournaments and are willing to cooperate as best they canto devise ways of shortening the play time of tournaments because they rea?_'-_e if they do not find answers, the club will not be allowed court time at all for tournament play.' In regard to the Memorial Park tournament of July 26 & 27, ournament Commissioner Fisher requested that the status of DeAnza courts my 26-27 ® for open play on those days be checked out, so players who are not participating in the tournament may be directed to those or other courts. Don Kirby is to investigate statue of other courts. A notice is to be posted on bulletin board at Memorial Park one week prior to tournament so players are well aware of the upcoming event. In discussing solutions to the problem, Commission members are keeping in mind the wish of the City Council that courts are not to be restricted to residents only. Motion by Commissioner Toensfeldt and seconded by Commissioner Comm. req. Thibodeau that the Commission ask clarification on residency ana clarificst tournament play by the Council, and that the subject be discussed from Counc at the joint meeting of Council and Parks & Recreation Commission re: on July 15. Motion carried 4-0. residency tournament Director stated that four courts are planned at Varian Park in play the 1975-76 budget ($65,000) and two at Monta Vista School (Phase I) the following year. Commission asked current cost of 4 court - constructing courts and was informed by Director that, at the Varian Pk. present time, each two courts costs $25,000 including fencing. Commissioner Toensfeldt asked status of Memorial Park lighting. M.P. light Director stated that City has received approval from State Dept. in of Parks & Recreation, including signed contract. Everything is in order and money will be forthcoming as soon as lighting plans are completed by staff and forwarded to the State for approval. age 4 Minutes of Regular meeting of Parks & Recreation Commission - July ., 1975 a OLD BUSINESS (continued) 10. Dam Building b Dedication am buildinj Director stated that it appeared Cupertino's first dam building & contest was too successful. With the publication of an article in dication the July issue of Sunset magazine, there is concern on. the part of some residents that the article will draw a great number of people to the park on July 19 for the second annual dam building contest and park dedication. Tans for Director realizing perhaps there could be a Sig response to the edication article and also to newspaper publicity on the upcoming event, has held several staff meetings since early May, m:-�:ing plans to meet all known possible problems that could develop. He appreciates the concern of these citizens and welcomes any additional suggestions and help they may be willing to offer. A copy of a letter and recommendations from Mrs. Jackie Lull (Friends of the Foothills) to Mayor Jackson :egarding the dam building and dedication was given to the Cammistlon. Each point of the list of her recommendations was discussed. Any point which had not already been discussed at staff meetings would be elaborated on and will be added to the already long list of plans underway. Director and Commission thankd Mrs. Hertert and Mrs. Gonzalez for attending the meeting and discussing their concerns and suggestions and wished them to know that their help, along with Mrs. Hall's letter was most appreciated and with the cooperation of all concerned, the dedication day should be a successful one. onation Mrs , Hertert mentioned that the Friends of the Foothills would be rom F. of disbanding and that their treasury would be donated to McClellan Ranch Park for improvements or maintenance. Commissioner Fisher is to write letter to the Executive Secretary of Friends of Foothills acknowledging donation once a letter or the donation is received verifying this information. 11. Community Survey ommunity Analysis of survey was due July 3. Councilwoman Nellis wished no Survey previous knowledge of survey results be known until public announcement. The Commission wishes to go on record as desiring tG see the results of the survey at least a short time before July 15 (date of joint meeting with Council) in order to review and be able to give intelligent opinions or comments to the Council regarding this survey. Commission stated if they are not allowed to review the results before- hand, an additional meeting with Council may be required. 12. Caretaker ewer line Commissioner Toensfeldt was told, when she asked, that sewer lines nstallation at McClellan Ranch Park were being install id at a cost of $3,500 and includes two connections. A monthly service charge will also be made. If line for caretaker residence is extended there will be an additional connection cost of $700. Commission was also informed that asphalt for McClellan Ranch Park, sewer lines and lighting will be approximately $3.000. Minutes of Regular Meeting of Parks & Recreation Commission - July 2, Page 5 1975 OLD BUSINESS (continued) 13. Milk Barn In reviewing the milkbarn renovation project bids, (Bothwell Construction's $20,173.60, which was the lower of two constructidn bids), the Commission was shocked to learn that re-roofing a structure small as the milkbarn (800 sq.ft.) %ould be $4,000. 'Commission feels the $9,500, which was the amount budgeted for the milkbarn should be used to do, at least, a partial renovatio (a delay may mean higher costs at a later date). Re-roofing Comm. req. ($4,000) and plumbing ($6,000) could be done now with the use of bud- possibility of public works Rangers doing the painting, etc. geted funds be used for NEW BUSINESS partial renovation 14. None MISCELLANEOUS 15. Commission feels the trailer parked in Memorial Park must be moved. Mr. Avery, of the Glenbrook Apartments, has notified his tenants overnight that overnight parking in Memorial Park: parking lot is in parking in violation of city ordinance. code vio- lation 16. Chairman Fisher notified the Commission that the Bay Area. Parks and Recreation Council dinner will be July 11, at Tilden Park. Noone was able to attend. a",QTNESS INITIATED BY COMMISSION 17. Commissioner Toensfeldtc questioned who is responsible for the Res. for PG&E poles in the easement behind the homes at Somerset Square PG&E poles Park. The Director stated a,.cording to the agreement, it is the responsibility of the. City of Cupertino to keep children off the PG&E poles. City Manager has asked the Public Works Dept. to check into fencing the area. Anti-pole climbers have been suggested, however, no money has been budgeted for this in the 1975-76 budget. Commissioner Toensfeldt feels s trash can should be placed close to the front .gate at Somerset Square Park to catch trash which i now being thrown in the park-..ng lot. ADJOURNME'. 18. :!eeting was adjourned at 11:12 p.m. to the next regular meeting Adjournmen which is scheduled for the first Thursday in August. Respectfully submitted by: Mi ie M. Mattison, Secretary CITY OF CUPERTINO, State of California 10300 Torr;--. Avenue, Cupertino Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE PARKS AND RECREATION CWtISSION HELD AUGUST 7, 1975 IN THE CONFERENCE ROOM at MCCLELLAN RANCH PARK, CUPERTINO, CALIFORNIA CALL TO ORDER 1. Meeting was called to order at 8:15 p.m. on Thursday, August 7, Call to Order 1975 by Commissioner Gabriel. ROLL CALL 2. Commissioners Present: Thibodeau, Snyder, Gabriel, Fisher (8:30 pm Roll Call Commissioner Absent: Toensfeldt Staff Present: Merle 0. Butler, Director Karen Kobey, Naturalist Millie M. Mattison, Secretary Guests: Mr. & Mrs. Bon Kirby (Tennis Club) INTRODUCTIONS 3. Mr. & Mrs. Kirby were introduced. MINUTES OF PREVIOUS MEETING 4. Motion by Commissioner Thibodeau and seconded by Commissioner Approval of Snyder to accept minutes of July 2, 1975 as submitted. 3-0 Minutes COMMUNICATIONS 5. Attention was called to several letters of commendation which were Letters of received regarding dedication ceremonies of July 19, from commendation Mrs. L. I:ertert, Mrs. Sinn-Hart, and from own^rs of condominiums re: Dedicatio in the vicinity of McClellan Ranch Park. July 19 Commission members requasted that future sound off card comments (which are published in Cupertino Scene periodically) and replies be shown to t?gem for review. MONTHLY REPORT 6. Director called specific attention to the production of "Musical Monthly Repor Memories" which was performed by students in Mrs. Joanne Hussey's Drama Workshop class. This i; a new specialist class and features youngsters 10- 15 yrs. of age. Commission was invited to attend any of the four performances held at Monta Vista High on Thursday and Friday, August 7 & 8, at 2:30 p.m. and 8:30 p.m. daily. ® Director was pleased to report the playground attendance had Increased increased 47% over the same period of 1974. Innovations high- Playground lighted in monthly report were the playground leader specialists Attendance who travel to all areas teaching music, arts & crafts, etc. on a daily basis. This has served to increase attendance. 1- Page 2 Minutes of Regular Meeting of Parks & Recreation Commission - August 7, 1975 a � - MONTHLY REPORT (continued) Cupertino Director called attention, also, to the Department's hosting of hosts SANCRJ the South Bay S.A.N.C.R.A. softball tournament. Thirty-two (32) tournament teams are participating. Softball leagues will come to a close the end of August. Other special playground programs during August will be Marine World Trip, Jr. Olympics, and the very secret Mystery Trip. Director commented to Commission that Mr. Wayne Hopp, acting Supervisor is doing a good job in his position. He works well with his leader/aide staff and with the children who participate in the programs. Senior Senior Citizens will be having a Luau, going to Reno, and will be activities attending a special Seniors Day at the Santa Clara County Fair, all in the month of August. Specialist Commission was given copies of Cupertino Parks & Recreation yearly attendance attendance report for specialists programs for their review and comments. report Grand total of attendance for specialists classes is 53,709. (This figure does not include playground, park or sports leagues attendance.) Basic plan Commission members were given a copy of the basic plan for the for Jr. Natur department's Jr. nature museum. Ms. Kobey went over, in detail, the Museum plans for development of the nature museum, to be located in the present McClellan Ranch Park garage. She feels it is important to begin museum by this fall. It seems the office basement is already overflowing with nature projects and space is needed as soon as possible for the young people to meet and plan or complete projects (working space) . Ms. Kobey hopes to have the emphasis for development of this museum placed on flexibility with movable items so museum can be changed around from time to time to accomodate the needs of the classes. Nature projects Ms. Kobey already has many very enthusiastic participants buildir:g/creating/ in abundance completing projects and has already proven in the short time she has been with the department that naturalist classes are a very popular and successful part of Cupertino program. Commissioner Gabriel asked Ms. Kobey if one of the many projects being planned could be a history of McClellan Ranch and a step by step chronological development of the ranch since Cupertino Parks & Recreation moved its' office to that location. It is requested that this history be done on a continuing basis. Successful Commissioner Fisher suggested, perhaps, when nature trail is completed volunteer and information plaques are placed around the park, people who have been program instrumental in the development of the park on a volunteer basis, could be recognized on these plaques. Ms. Kobey has been very successful in the enlistment of volunteers. Commission disc�sssed ways of acquiring materials/services for the complen of the Jr. natur? museum. It was felt perhaps the local service clubs would be willing to assist in various ways. p, Minutes of Regular Meeting of Parks & Recreation Commission - August 7 Page 3 ' 1975 MONTHLY REPORT (continued) To conclude discussion of the nature museum, Commissioner Basic plan Gabriel made a motion to adopt the basic plan for the Jr. for Jr. Nature Museum which had been drawn up and presented to the Nature Muse Commission by Ms. Kobey. Commissioner Snyder seconded the Adopted. motion. It was unanimously approved. 4-0 Commission requested staff to follow up on contacting service Service club clubs in the area to see if they would be willing to assist assistance? with construction of the museum in any way. Staff to report beck to Commission at September meeting regarding an answer. Commission asked Ms. Kobey what her feeling is regarding meadoxg Study of area. She feels that it is valuable .as it is, but not crucial McRP meadow to be preserved in its present state. Future plans include parts of the meadow being planted with native plants and food patches for wildlife and a small section being cleared and plowed each year to study succession (that is, each spring a small patch will be cleared, roped off and marked with the year and records will be kept to see what plants appear there naturally as the years go on.) Could be an interesting study of gradual change of natural community over the years. Commission complimented Ms. Kobey on her part in the dedication Commission day ceremonies. Commission felt the whole operation had been commends well organized and that a great deal of thought and work had P & R Staff been devoted to the day on the part of the entire staff and re: Dedir_at- all those ;.evolved with the planning and execution of same. ion OLD BUSINESS 8. Tennis Court Usage Report on Tennis Club Mr. and Mrs. Don Kirby were present to report on the outcome of Tournament the tennis tournament. Whether or not there were complaints on the part of the 'open play' tennis players during the.week-- end of the tournament anti, if so, how many and what type of complaints. Nine (9) people, not connected with the tournament showed up to play and registered their name with the leader on duty during the two day tourney. Commission informed Mr. & Mrs. Kirby of the rer,ilts of the Community community survey and stated there is a need for additional Survey courts. However, until staff analysis of the survey has been Analysis due made (which should be completed in September) no decision will be made regarding tennis court use. Results of the analysis must be known, so directions and priorities can be set and followed. Commissioner Fisher stated that number or percentage alone caniot be used to determine the needs or wishes of the people. Interpretation is the important thing in studying the survey. Commission feels that as long as Cupertino has jurisdiction ove Tournament only 6 courts (Memorial Park) the schedule of tournaments will use to remain the same. (2 Tennis Club, 1 Pks. & Recreation, and 1 remain same Chamber of Commerce) Page 4 Minutes of Regular Meeting of Parks & Recreation Commission - August 7, 197� 4 OLD BUSINESS (continued) Joint approa h Commissioner Thibodeau stated it is the general feeling of the to FUSD Commission that another approach should be made to the Fremont Union recommended School District to see if some agreement can be arrived at regarding re: tennis cooperative use of school courts. He stated, also, that when this court usage is done it should be a joint meeting with the Parks & Recreation Commission/City Staff/F.U.S.D. participating. Commissioner Thibodeau feels that the 75% resident restrictions imposed by the City for membership in the Tennis Club could be relaxed to conform to school district lines if this were the only stumbling block to a negotiation of terms with the district. Alternatives Commissioner Fisher stated, to date, the whole consideration of For tennis development of tennis courts has been thought of as part of a park. court land'. Can consideration be given to land for tennis court onl; - not connected to any park? Commissioner Fisher wishes Commission not to restrict its' thinking regarding land for tennis court use. Commissioner Thibodeau stated, as a possibility, as shopping centers or commercial centers are developed, it could be a requirement that land be set aside (donated) to be developed into tennis courts. McRP 9. McClellan Ranch Park Dedication - July 19, 1975 Dedication Letters of commendation referred to. (Item 5 under Communications) Director said Mayor Jackson had complimented staff on the well organized, smoothly run dedication day ceremonies. P & R Staff Commission also complimented entire staff, calling special attention commended to the great attitudes, neat appearance and courtesy of all the leaders. Director stated that Mr. Hopp was doing a fine job with the staff. He felt, also, that he would like to give credit where credit was originally due and that is to Roger Val, former Recreation Supervisor who is respinsible for -firing such an outstanding staff. 10. In discussing development of Memorial Park, Director showed Commission pictures of the play equipment he recommended be installed for elementary school aged children (6-12 yrs.) The equipment shown was of wood design to coincide with that now included. The articles recommended could be purchased under the $7,500 which has been budgeted for such equipment). Game Time A motion was made by Commissioner Thibodeau and seconded by Commissioner playground Snyder to accept Game Time playground equipment plan. The Director equipment stated that since the total is over $3,500 it will have to be accepted. competitively bid and this procedure will now be started. Parcourse As a matter of. Information, nirector showed Commission plans for a parcourse, which is a specified trail with exercise instructions at designated points along the trail. The Commission appeared interested if a park were available for its implementation. McClellan Ranch Park would not be a good location for such a course. �x PARKS & REECREATION 8 of 11 CCMMISSION - MINUTES ( 1971 - 1978 ) Minutes of Regular Meeting of Parks & Recreation Commission - Page 5 August 7, 1975 4b OLD btIsINESS (Continued) 11. Community Survey Four meetings, to date, have been held and at least six mere Community meetings are planned with the City Manager and all department Survey heads regarding park survey review and implementation plan. Analysis due Assignments have been made in 10 categories to specific departments. However, all those involved with survey review will analyze entire report to familiarize themselves with it. This includes John Vaughn, Administrative Assistant, and Steve Piasecki of the Planning Department. An adjourned meeting of the Parks & Recreation Commission will Adjourred be held Thursday, August 28 at 7:30 p.m. (McRP Conference Room)P & R Comm. to review results of total survey. meeting. NEW BUSINESS 12. Discussion was held regarding a letter from Bert Viskovich, Redrawing fees Director of Public Works, to Royston, Hanamoto, Beck & Abey, by architects- architects for. Memorial Park, concerning fee charges. When Memorial Park original plans were drawn for Memorial Park, plans did not meet cost specifications established by the City. However, City wa billed for re-drawing, which is felt to be unjustified. It is architects responsibility to draw plans to fit City require- ments. (Refer to communication from Director of Public Works to architectural firm dated 8/1/75) McRP parking 13. Parking Lot - McClellan Ranch Park lot The cement and gravel which has been placed there is unsatisfactory to date. (Too dusty) It has been suggested that, if watering daily does not firm up the parking area, oil and gravel be placed in area. Commission agreed to this recommendation. MISCELLANEOUS 14. None BUSINESS INITIATED BY COMMISSION , 15. None ADJOURNMENT 16. Meeting adjourned at 10:50 p.m. to adjourned meeting, Thursday, August 28 at 7:30 p.m. - McCRP conference room. Regularly scheduled Parks & Recreation Commission meeting is ® scheduled for Thursday, S,�ptember 4, 1975 at 7:30 p.m. - McRP conference room. Respectfully submitted by: Millie M. Mattison, Secretary - Parks & Recreation Dept. CITY OF CUPERTINO, State of California 10300 Torre Avenue, Cupertino Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE PARKS AND RECREATION COMMISSION HELD SEPTEMBER 11, 1975, IN THE CONFERENCE RM. at MC` LELLAN RANCH PARK, CUPERTINO, CALIFORNIA CALL TO ORDER 1. Meeting was called to order at 7:45 p.m. on Thursday, Call to Order September 11., 1975 by Chairman Fisher. ROLL CALL 2. Commissioners Present: Toensfeldt, Gabriel (7:50) , Snyder, Roll Call and Fisher Commissioner Absent: Thibodeau (Rdsigning) Staff Present- Merle 0. Butler, Director Brita Oklevik, Recreation Superviso Millie M. Mattison, Secretary Guests: Mrs. Mary Gonzalez Dennis Rockstroh, San Jose Meruury- News INTRODUCTIONS 3. None ® MINUTES OF PREVIOUS MEETING 4. Minutes of regular meeting of August 7, 1975 was approved Approval of as submitted. (Commissioner Thibodeau absent Minutes Commissinoer Toensfeldt abstained) 3-0 COMMUNICATIONS 5. a. Letter of invitation from Patricia Philip, Sr. Coordinat r, to the members of Parks & Recreation Commission to atten Communications Drop-In Center's first anniversary celebration of it's opening, to be held on Sunday, September 14. Official opening date of Center was September 15, 1974. b. Letter of invitation from the California. Association of Parks & Recreation Commissioners and Board Members to attend a seminar. c. Letter of resignation from Parks & Recreation Commission r Barry Thibodeau. MONTHLY REPORT 6. Discussion of August Program and Events Monthly Report D.t.rector informed Commission of the successful summer play- grLund program which was culminated with the transportation .of 190-200 youngsters to the Oakland Coliseum to attend a ® performance of the Ringlin g Bros.-Barnum and Bailey Circus. Mystery Trip When asked about cost of trips, the Director informed the (Circus) Commission that $1,200 had been budgeted which the dept. uses to subsidize the cost of bus rental to various places and to special events for the children. Children pay only age 2 Minutes Regular Meeting Parks & Recreation - September 11, 1975 MONTHLY REPORT (continued) for the actual admission cost to events. oftball Softball season for "C" leagun softball ended September 10; Season . "B" league ended September 11; and "co-ed" league ended about two weeks prior to this time. st. Anniv. Seniors luau was very successful (held August 13). Director again enior Drop-In called attention to the open h,),,-r-e which will be held at the Drop- Center In Center on September 14, c =':ng the first anniversary of the Senior Adult Drop-In Cen - ' Brita Oklevik, Recreation Supe-x _ �r, 1, f.ormed the Commission of the mixed doubles tournament co-sponsor f with Cupertino Chamber r. Davis Cup of Commerce on September 6 & 7. eShe was !so happy to announce Team to the Commission that Cupertino's iz. wr,t is Cup team placed second (2nd) in the Northern California playoffs The team is coached by Jan Young, Cupertino's head tennis instr ,ctor, assisted by Bruce Antal. Fall, Winter, Spring specialists recreation classes begin the end of September and first week of October. OLD BUSINESS Parks and 7. Discussion of Survey Analysis Recreation Community a. In discussing some points of survey, it was found children do Survey not wish to be scheduled in after-school programs. Analysis b. Teens and adults wanted teen center but, because neighboring cities' attitudes (those who already have teen center), Cupertino staff een recommends against the construction of center. Cupertino's Coordinators answer, instead, is to use teen coordinators who will become city/school liaison to seek out exactly what the teens desire, and to plan trips, excursions, etc. Neighboring cities have found their teen centers really do not draw the teens. Director stated he is hopeful that by using the teen coordinator, it will be learned what the teen wants before a large capital outlay is made. By reallocation of staff - from park supervision hours to teen leaders support staff in schools, no increase in budget would be required. een Center Commissioners Cabriel sees construction of a building as a community S. Community center rather than just a teen center. Commissioner Toensfeldt Center stated she has found through investigation, there are problems where different age groups use same facility (i.e. , teens make too much noise for seniors who may be using building at the same time). ercenta a Commissioner asked Director if, when reading survey results, any- g thing surprizing was learned. Director stated that the large f Non-users percentage of non users was surprizing. 80%-90% of non users :state they were 'too busy' or department did not offer the program they wanted. ennis Courts c. In regard to tennis courts, survey showed a definite need for more tennis courts. Lighted tennis courts would be very desirable. If Cupertino and Monta Vista high school courts could be lighted V. Minutes of Regular Meeting - Parks & Recreation Commission - September 11, 1975 Page 3 OLD BUSINESS it would greatly enlarge usage of courts for open play, instructional classes, etc. Commission feels survey was well worth the time and money Survey Worth spent, for this constitutes a data bank to refer to in the while future for pianning of parks au recreation. Commissioner Toensfeldt asked if there would be an immediate result from Data Bank of the analysis, or if it would be used as a guide only for ?suture P & R the future.. The Director stated results would be both, Planning immediate -ad long range. The survey analysis, which has been developed by the staff from material compiled from the Diridon Research Corporation survey, will go before the City Council on Monday, September 15 for review. The fate of a full-time senior coordinator and one Sr. Coordinato' recreation supervisory position is hinging on the decision & of City Council after consideration of survey. Parks and Recreation Sup. Recreation Commission would be acceptable to another study Positions session with City Council should the Council desire one. Pending 8. Discussion of Meeting with Fremont Union.High School Dist. In attendance at a joint meeting of the Fremont Union High Joint City/ School District and Cupertino staff were: School Superintendent of FUHSD, Jack Roper Meeting Deputy Supt. of FUHSD, Bob Martin Adult Education Principal, Gerald Figgins Director of Operations, FUHSD, Don Richley along with Cupertino staff: Robert W. Quinlan, City Manager John Vaughn, Administrative Assistant Brita Oklevik, Recreation Supervisor Attitudes of Fremont: Union High School District officials concerning tennis courts is receptive. District and City administrators wish to continue this type of meeting to work out ideas, programs and facility use. Also, with teen coordinator liaison between city/school, a better atmospher can be maintained with district. An item for future Capital Improvements program could be a City/School joint agreement between City of Cupertino/FUHSD for lighting Joint Agreeme of Cupertino & Monta Vista High School tennis courts. Desirable Commission feels the lighting of tennis courts at Cupertino US & Monta Vista HS would. be an excellent utilization of courts and approves pursuing thoughts along this line. 1 9. Lighting Plans for Memorial Park ® State of California has approved Cupe'.tino's application Project No. for 1974 Staty Grant - Project No. 43-0002 for $47,382. 43-0002 City can now go to bid for the development of lighting for Application the six tennis courts and softball field lighting at Approved Memorial Park. age 4 Minutes of Regular Meeting - Parks & Recreation Commission - September 11, OLD BUSINESS (continued) Commissioner Toensfeldt asked if the Memorial Park lights would adversely affect tenants at Glenbrook Apartments. Director stated there would be shields affixed to lights similar to those at DeAnza College. In discussing the number of mistakes and errors, etc. , which had taken place during the design and construction of Memorial Park, (i.e. , difference in wiring wattage for Phase I and Phase II development, minimal drainage for tennis courts (grade 31% instead. of 1%) , wrong estimates for dirt in Phase I and II (paying for additional dirt and then having to remove) , necessi-ty for re- doing infield of softball diamond as it was designed for little league measurements instead of regular softball distances, and now, not being able to use conduit previously placed under tennis courts). Comm. Requests Commissioner Gabriel made a motion, seconded by Commissioner Report on Snyder, that a report be made on all deficiences in design and Design/Const. construction of Memorial Park and that this report be presented Inconsistences to Cupertino city attorney for review and comment, with results re: Mem. Pk. of opinion to be reported back to the Parks & Recreation Commission. Unanimously approved. 4-0. 10 Minute Break 10. McClellan Ranch Park Custodian Caretaker's A copy of Commissioner Toensfeldt's April. 10, 1975 memo for Duties/Respon. tentative duties and responsibilities for caretaker was shown, again, to the Commission. Mary Gonzalez stated it had been the intent of the McClellan Ranch Park Sub-committee to include in their report, duties for a caretaker (when and if the concept was approved). February 19, 1.975 an ordinance change was made allowing mobile homes in parks, thereby, making it possible to have a caretaker on park premises at all times. (Ordinance #668) Commissioner Toensfeldt stated there has never been an official stand taken by the Commission on the need for a caretaker. The Commission requested staff ask Bert Viskovich, Director of Public Works, for a cost analysis for such an addition. It is known there would be an additional $750 to provide a third sewer hood-up for a mobile home at the park. Cost of such an addition was not budgeted in the 1975-76 budget. Committee Chairman Fisher appointed Commissioner Toensfeldt and Mary Gonzalez Appointed to as an ad hoc committee of two to study what, in their opinion, Study Caretake constitutes the duties and responsibilities of a caretaker (job Job Descriptio description) which can be presented to the Farks & Recreation Commission at the October meeting. Commission is, generally, in favor of a caretaker, but will make no recommendation until information on what the position would entail, and the cost, has- been reviewed. Minutes of Regular Parks & Recreation Meeting - September 11, 1975 Page 5 . I OLD BUSINESS (continued) Mary Gonzalez asked if a replica of the Parrish house is to be placed at McClellan Ranch Park. Commissioner Fisher off- ered the opinion ;hat the original intent of the park was that it be a nature and rural preserve. A replica of an old Recommendation house does not coincide with the intent of use of McClellan Parrish House Ranch Park property. Commission members concurred in this. Replica Not At Commissioner Fisher made a motion recommending to City McClellan Ranc Council that someplace other than McClellan Ranch Park be found if a replica of Parrish House is to be built. Motion seconded by Commissioner Toensfeldt. Approved unanimously 4-0. Comm: Gabriel. would remind City Council that they have an Periling Ord. item pending regarding the development of an ordinance re: Nature & making McClellan Ranch Park a Rural & Nature Preserve. Rural Preserve NEW BUSINESS 11. Parcourse Commission favors the development of one or more parcourses. Parcourse Study Members of commission are to check various areas throughout the city which could be easily used for such a development, as well as investigate materials needed for construction of a parcourse. Commissioner Fisher is to check areas around Wilson School, Portal f: Wilson Parks; Commissioner Snyder will measure distances at Linda Vista park; Commissioner Toensfeldt has volunteered to chec'- possibilities for a parcourse at Varian Park. This it,m to be continued until October, at which time, hopefully, more detailed informati_o will be available. Commissioner Toensfeldt stated her 4-H group will be re- 4-H to replace placing fencing in the area of McClellan Ranch Park leased fencing at to the Rolling Hills of Cupertino 4-H Club, and has asked McRP the Commission their opinion as to the type of fencing that ' should be used. Commission feels that any fencing which is to be replaced should be kept the same as other fencing which is now throughout the ranch area. The 4-H club is attempting to make a priority list of thing 4-H Priority which need to be done in their section of the ranch. ' When List list is complete, it will be brought before the Director. MISCELLANEOUS 12. None BUSINESS INITIATED BY COMMISSION ® 13. Commissioner Gabriel recommends emphasizing prep basketball Use of Teen using boys and girls who cannot or do not play on regular Volunteers school teams, using teen volunteers for various special youth programs, playground programs•, etc. Commission is hopeful that teen cooruinators will be of assistance in finding areas of interest for teens. Page 6 Minutes of Regular Parks & Recreation Commission Meeting - September 11, 114 BUSINESS INITIATED BY COMMISSION (continued) All Resident Commission asked-why teen programs cannot be open to all resident Jr. HS Students teens regardless of where they go to school, whether it be Collins, Eligible to Kennedy, Hyde, or Cupertino Jr. High School. There are students Participate in who are residents of Cupertino and go to Hyde or Cupertino Jr. Highs C. P & R who may be interested in participating in Cupertino programs but Program are unable to because no program is offered at their school. Commissioner Toensfeldt and Commissioner Gabriel asked why it could not be advertised on Hyde and Cupertino Jr. HS bulletins that students who are Cupertino residents are eligible to register for events, trips, etc. , offered by Cupertino Parks & Recreation Department. (on a one-time basis, to see what the reaction will be). Commissioner Gabriel asked if staff felt by doing this it would cause problems in an otherwise smooth operation. Director stated it is unknown unless it !s tried. ADJOUR,,NT Adjournment 14. Meeting was adjourned at 10:49 p.m. to next regular Parks and Recreation meeting to be held on Thursday, October 2, 1975 at McClellan Ranch Park conference room. Respectfully submitted by: '_�% e m (Millie N. Mattison, Secretary, Parks & Recreation Dept. CITY OY CUPERTINO, State of California 10300 Torre Avenue, Cupertino Telephone: 252-4505 MINUTES OF THE R1GULAR ?MEETING OF THE PARKS AND RECREATION COKMISSION HELD OCTOBER 2, 1975, IN THE CONFERENCE ROOM AT MCCLELLAN RANCH PARK, CUPERTINO, CALIFORNIA CALL TO ORDER 1. Meeting was called to order at 7:30 p.m. on Thursday, October 2, Call to order by Chairman Allen Fisher. ROLL CALL 2. Commissioners Present: Fisher, Toensfeldt, Snyder Roll call Commissioners Absent: Gabriel (1 vacancy) Staff Present: Merle 0. Butler, Director Millie M. Mattison, Secretary Guests: Mary Gonzalez Bill White, Patterson-Williams Play Equipment (7:50 p.m.) INTRODUCTIONS 3. None MINUTES OF PREVIOUS MEETING 4. Minutes of regular meeting of September 11, 1975 were approved Minutes of as submitted. 3-0 9/11/75 approved as COMMUNICATIONS submitted 5. Richard Campbell, Principal, Garden Gate School - Letter of commendation was received from Mr. Campbell for the Letters of outstanding playground leadership on the part of Julie Hoffman commendation and Brian Booth during the slimmer. Mr. Campbell stated he had received many positive comments from the parents in the comm- unity regarding the excellent work of these two young people. The staff at Garden Gate and the community are very receptive to recreational programs as a result of the efforts of Julie and Brian. Colleen Shepherd, President of Nan' Allan Home & School Club - Letter of commendation to the Parks & Recreation Department for the outstanding program offered at the Nan Allan School. MONTHLY REPORT 6. No formal report prepared at this time as material is being Flu clinic assembled, however, Director called Commission's attention to 10/l/75 the fact that the flu clinic for seniors was very successful. ® Three hundred twenty-seven (327) seniors received shots on Ulednesd y, Octobci. 1 . lie recognized, also, the efforts of Patricia Philip. Sr. Coordinator, who slid a very fine job in conducting the cl.in:ic. Page 2 Minutes of Regular Meeting of Parks & Recreation Commission - October 2, 1975 MONTHLY REPORT (continued) Sr. trip to Director informed the Commission of the Seniors' trip to Bay Meadows Bay Meadows racetrack on October 15. This is an event which is always greeted with great enthusiasm by the seniors. Combined The Director also informed the Corunission of the combined trip of Collins/ Collins/ Kennedy Jr. High Schools to the new Brunswick Bowling Alley for a Kennedy Jr.H very successful day. Ninety-six. (96) students and eight (8) adults were activities in attendance (53 Collins & 43 Kennedy) . This was the first venture into the combined school trips and it ran very smoothly. Commission hopes to be able to include Hyde Jr. High and St. Joseph's schools into the Parks & Recreation program at a later date when funding is available. There are about 40% of the students at Hyde who are Cupertino residents and also some at St. Joseph's (number not stated). Commission would like to be able to service as many Cupertino resident students as possible. Teen coordi 7. As a result of the community survey for more teen activities, the Parks nators and Recreation Department has placed two very enthusiastic and hard working successful Sr. Teen Coordinators (Mary Klugherz at Monta Vista High and Al Ariza at at HS's Cupertino High) in charge of teen programs at the two high schools. To date, there is a great deal of enthusiasm shown on the part of the students. There are trips being planned and coordinators are taking student surveys (with the help and cooperation of the school administration) to see exactly Administrati n what the teens would enjoy doing. Administrators from both high schools cooperation are pleased with the progress so far, Coordinators will have more to report to the Commission in November. Ghost Town (Order of agenda interrupted to accomodate Mr. Bill White (Patterson-Williams play Playground Equipment) . Mr. White brought a scale model ghost town, which equipment is a child1._ns' play apparatus. It's about 12' tall at the highest point, size/cost with average, overall height approximately 5' to 7' tall. Each module is 7 1/2.' wide and placed together in the fashion of an old pioneer ghost town (store fronts only) . Mr. White stated that children up to approximately 12 years of age enjoy this equipment. Children seem to appreciate the realism of such equipment and during the 15 years is has been placed in Oakland, Calif. , there has been practically no vandalism of equipment. The outfit is 40' x 16' and cost of unit itself is: $6,000 1,000 Installation fee 300 Freight Charges Completely installed and ready for use 3 $7,300 Commission Delivery time for such equipment is less than 30 days. Commission and recommends staff were very impressed with equipment and wish to go on record as installation recommending the installation of Ghost Town play equipment apparatus by prior to Patterson-Williams for the Memorial :Park play area; to be installed prior Nov. 8, to the November 8 dedication date of the park. The recommendation was dedication unanimously approved. Should installation of equipment be approved, the of M.P. Parks & Recreation Commission would also recommend that the names on the buildings' signs should have Cupertino historical significance. This, too, was unanimously approved. Commission feels this apparatus would tic in with bi-centennial plans for the City. =eTon Commission - c , . , 1975 OLD BUSINESS 8. Caretaker Commission reviewed report of ad hoc committee (L. Toensfeldt Caretaker and Mary Gonzalez) for the advisability and feasibility of a report resident caretaker for McClellan Ranch Park, to describe the qualifications and responsibilities of such a position, and determine costs involved. It is strongly felt that a caretaker is needed and is an integral part of the park concept. The report includes qualification and characteristics, job des- cription, costs and conveniences, recommendations and, also, a map of where a mobile home should be placed in the event the position is approved. This report is to be a Council agenda item for October 6, 1975. Planning Commission has instigated zoning changes for Nuvember, Rezoning of 1975. Rezoning of park land must be accomplished before a McRP due Nov. caretaker is allowed. (There were some questions on the part of the Commission regarding cost of additional sewer lines which Sewer line would need to be installed for a mobile home in the park. ) costs Director is to have questions clarified and report back to Commission in November. Commissioners Fisher and Snyder commended Commissioner Toensfeldt and Mrs. Gonzalez on the excellent concept report and stated their appreciation for same. Commission feels this report can be used as a guideline for the hiring of a caretaker. Commissioner Snyder made motion recommending to Council to Commission consider the report, prepared by Commissioner Toensfeldt and recommends Mrs. Gonzalez, as the basis for caretaker duties and responsi- caretaker re- bilities; secondly, that consideration be given to funding the port be used cost of conveniences and utilities when zoning is enacted; and, as basis thirdi if funding is not available during the current year, that this be given high Priority in the 1976-77 budget. Motion was seconded by Commissioner fisher and unanimously approved.3-0 Director is to check on status of light poles for McClellan Widening of Ranch Park, Commissioner Toensfeldt asked again about_ the McClellan Rd. widening of McClellan Road and was informed by Public Works Director, Bert Viskovich that, hopefully, work would began with- in six weeks. However, City must have answers from Simms, Calli and the flood control district before work begins. Bike paths Bike paths will be included along with street widening. 9. Parcourse Director presented written information showing details on how Parcourse development of a parcourse could be accomplished , including costs ($1100-$2500) . Commission is interested in pursuing this type of development and hope to be able to include in budget for 1976-77. Minutes of Regular Meeting of Parks & Recreation Commission - October 2, 1975 age 4 OLD BUSINESS (continued) 10. Dedication .Park Director informed Commission he felt that because of the uncertainly edication of the weather in the fall, and of limited funds, a smaller celebration lans should be planned for the November 8 dedication of Memorial Park. He stated that a memo has been sent to the City Manager and to Mayor Jackson stating the proposed program that had been planned, asking for any suggestions or comments. Commission ws � in agreement with staff regarding dedication plans. 11. Private Tennis Lessons. eports of Commission wishes to bring to the attention of Council that there have rivate tennis been reports of individuals giving private lessons on Memorial Park essons on MP tennis courts and recommends Council give consideration to amending ennis courts ordinance to prohibit profit making ventures on public facilities. 12. Discussion of High School Tennis Facility Meeting c•oint City/ Director read letter he had written to Mr. Don Richley, Facilities use of Coordinator for Fremont Union High School District, which was a follow up chooldrool courts to a discussion on usage of Cupertino and Monta Vista High School tennis ennis courts for tournament play. The following proposal was offered: ournament use 1) Two weekends per year at each of two high schools is requested. roposal These dates to be given to District office by January 31 of each year. 2) Advance publicity will be handled by Parks & Recreation Dept. and will include publicity in area newspaoers, in City's Cupertino 'Scene' which is mailed to each resident each month, and by signs posted at least one week in advance at the school courts where tournament is to be held. 3) Any supervision which is to be at the tennis courts on the days of the tournament, whe::.her district personnel or City personnel, will be paid by users of courts. 4) Permit hours for each tournament will be regulated by both agencies. Proposed hours to be approximately between 7 :00 a.m. and 5:00 p.m. on Saturday and between 7:00 a.m. and 1:00 p.m. on Sunday of the tournament weekend. 13. This permit proposal wculd follow similar guidelines as those used by outside agency when requesting a gymnasium or an auditorium. No answer to proposal has yet been received. eport re: In answer to newspaper articles which stated a number of 'snafus' had been rchitectural made in the development of Memorial Park, and because the Parks & Recreation snafus' Commission wanted to make sure the taxpayers were not paying for architectural goofs, a report was prepared by Bert Viskovich, Director of Public Works, stating the City has not paid for anything it should not have. Commission is to study this report from Public Works Dept. and discuss further at November meeting. 'his report was prepared by Mr. Viskovich, in lieu of the legal departnieo ,,!: the recommendation of: the City Manager. y October 2, 197 1 Page 5 NEW BUSINESS 14. Seven Member Parks & Recreation Commission City Council has asked Commission to consider the possibility 5 to 7 of expanding the Parks & Recreation Commission from its present member five members to seven members, thereby, including members commission whose primary interest is cultural and historical activities. This subject has been discussed before when Mayor Jackson appeared before the Commission and proposed the possibility. With the advent of bi-centennial, it is felt that the inclusion of historical interests would be apropos. After detailed discussion, the Commission concurred that the Commission present five member expansion to seven members (to include favors enlarge cultural and historical responsibilities) could be an meat advantage. MISCELLANEOUS 15. C.P.R.S. District IV Commissioner's Luau Director stated the C.P.R.S. District IV barbecue for Dist. IV commissioners will be held the evening of November 8, 1975. meeting BUSINESS INITIATED BY COMMISSION 16. None ADJOURNMENT 17. Meeting adjourned at 11:25 p.m, to the meeting of November 6, Adjournment 1975 in the conference room at McClellan Ranch Park. Respectfully submitted by Millie M. Mattison, Secretary, Parks & Recreation Dept. CITY OF CUPERT-,.NO, State of California 10300 Torre Avenue, Cupertino Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE PARKS AND RECREATION COiDIISSION IIELD NOVEMBER 6, 1975, IN THE CONFERENCE ROOM AT MCCLELLAN RA:!'CH PARK, CUPERTINO, CALIFORNIA CALL TO ORDER 1. Meeting was called to order at 7:35 p.m. on Thursday, Call to order November 6, by Chairman Fisher. ROLL CALL 2. Commissioners Present: Fisher, Toensfeldt, Snyder, and Roll call Gabriel (7 :45 p.m.) Commissioners Absent: None Staff Present: Merle 0. Butler, Director Kris Milhan, Intern - SJSU Millie M. Mattison, Secretary INTRODUCTIONS 3. None MINUTES OF PREVIOUS MEETING 4. Minutes of October 2 approved as submitted. 3-0 Minutes approves INSTALLATION OF NEW COMMISSIONERS 5. At 7:4.5 p.m. Mr. Foggiato arr. .ved and Deputy City Clerk Installation of Ellen Pagnini administered the Oath of Allegiance to the 3 Parks & Rec. three now commissioners at that time. New members of. the Commissioners Parks & Recreation are: Giovanni A. Foggiato, who fills the vacancy created by resignation of Barry Thibodeau, and Mrs. Joann Barbara Minnick and Edward W. Eml.ir.g. Commission Chairman Fisher welcomed all the new members Added duties ane on behalf of. the Commission. He also read a letter which responsibil:itie had been received from Mayor Jackson. This letter con- for Parks and firmed the appointment of the new commissioners and also Recreation Comm. stated that Council is asking the committee to undertake a review and advisory position regarding cultural affairs and historical matters. This would include future functioning of a city historical museum at the Trianon, programming of the amphitheater. at Memorial Park, the possible programming of a series of brown bag concerts at Civic Center, and review of historical sites and methods of preservation (in conjunction with the Planning Commissio ). He also mentioned his suggestion of the Ci.ty's initiation "Adopt a tree" of an "adopt a tree" program for the apricot trees between program the 1 .br.ary and City Ilrall. Under this i_de n, resident.s would for a nominal fee (perhaps $5) , rent a tree or a year and harvest the crop. The City would continue ttee usual spraying and other maintenance with the rental. fee (continue) Page 2 Parks & Recreation Commission Minutes of November b, 1975 INSTALLATION OF NEW CO2MISSIONERS (continued) covering the City's maintenance costs and also for administrative overhead. (Commission will have special meeting in near future to discuss contents of Mayor Jackson's letter) . COMMUNICATIONS J. Walker - h. Letter of thanks from James G. Walker, Region 35 Field Manager of AYSO AYSO thanking Director of Parks & Recreation and the City of Cupertino for their help and cooperation_ in improving and expanding facilities. This will not only benefit local youth and school programs, but the entire community as well. (Reference to Faria, Manta Vista and Stevens Creek School fields was made specifically). F. Silva - 7. Two letters have been received from Mr. Fred Silva regarding model .Model Airplane airplane flying in the Cupertino area. Mr. Silva was unable to Flying attend the commission meeting, therefore he wrote in detail the reasons for wishing consideration be given to an area where model planes could be flown. Letter covered noise and safety factors, size of planes, recommended day and time for flying which would be least objectionable to residents, etc. He felt perhaps if a place could be found the idea could be implemented on a trial basis. Commission noted that City ordinance prohibits model plane flying in City parks, however, felt consideration could be given to finding someplace within the City which may accotrodate such a program. After discussion, Commission requested staff to write a letter to Fir. Silva requesting further information, i.e. , whether or not he represents a particular club, how many people he represents, had he contacted schools/industry for parking lots, etc. MONTHLY REPORT Seniors 8. Director called attention to Senior day at the races which is always a very well attended and always enjoyed. Seniors will be going to Steinbeck's home and San Juan Bautista in conjunction with DeAnza California History Center (with CHC paying 2 the expenses) . Senior program is expanding at a very fast pace with all the new programs and opportunities offered them. Adu?.t Adult basketball leagues are in full swing. "C" league being played �a�', �tball at Manta Vista HS on Wednesday evenings and "D" league played at Kennedy Jr. High on Thursday evenings. Teen Club Teen club attendance has grown this year over last Year. Kennedy (Jr.) Jr. Teen trips and excursions have also been added to the Parks and Recreation Dept. 's responsibilities and is being well received by the students. >r. Teen Club As a result of the high school teen survey which was conducted earlier in the year, a Sr. Teen progrzrnt has been instigated and is meeting with great success. One cottd>ined (Aionta Vista & Cupertino fiS) trip has taken place (a backpacking, trip to Cathedral Lake in Yosemite) which the. students greatly enjoyed. The results of the survey showed that the students preferred somi or high risk _activities (continued) Parks & Recreation Commission Minutes - November 6, 1975 Page 3 MONTHLY REPORT (continued) such as backpacking, skiing, sailing on S.F. Bay, white water rafting, and perhaps even a trio to "-iwaii. The senior coordinators also show free noontime movies, Sr. Teens and hold noontime competition in ping pong, at ti,e high schools which is well received. A school dance is planned this month at M')nta Vista High School Commissioner Toensfeldt stated that on the evening of Kennedy Jr. High School's "back to school" night, one parent approach- ed her regarding what was offered in :he way of after school program for boys at Kennedy. Director stated that City pays Basketball salary for those teachers who conduct after school special planned for interest clubs for students, such as slot cars, metal/wood- Kennedy craft, golf, etc. Director also stated that there are plans to have a 6th, 7th, and 8th grade basketball program through the Parks & Recreation Department. The school district is responsible for after-school sports program at the Jr. high schools. Commissioner Foggiato stated that the school district does lack in after-school P.E. activities and depends on the Parks & Recreation Department to assist in offering these activities. ® Director. stated that programs at Collins and Kennedy are Collins and different because the needs of the schools are different. Kennedy needs After school program at Kennedy is well accepted, while differ trips, off-campus activities, school dances, etc. have been very successful at Collins Jr. Commissioner Gabriel again brought up the subject of pro- Hyde program viding program for Hyde Jr. High. Director has discussed discussed the subject of Hyde students joining Collins or Kennedy for trips, activities, etc. Collins teachers have stated that unless Hyde teachers are chaperones, etc. , they (Collins are not in favor because the students would be unknown to them, therefore, unsure of what to expect from them. Director stated again there is no money to. include Hyde School in this year's (1975-76) budget. Until such time that budget allows, programs must be limited. Leadership must be increased if program is increased. Commissioner Gabriel feels the Commission must be sensitive to the Hyde area, and the entire commission concurs. Commission Foggiato suggested the possibility of rotating staff to include Hyde school, however, Director informed Commission that it is difficult to spread an already limited staff:. For programs to be successful, good leadership is very important and must be on hand at specific schools on a regular basis. (continued) Page 4 Parks & Recreation Commission Minutes---November 6, 1975 MONTHLY REPORT (continued) Support staff Director informed Commission that Parks & Recreation is hoping to program instigate a support staff program on elementary school level whereby Parks & Recreation staff goes into the nine elementary schools on ;• a rotating basis to provide an enrichment program (field trips, etc.) . The success of this may aid in planning at Jr. high school level. Strong Commissioner Gabriel feels that a strong program is important to recreation the community. The entire commission concurs in this. program important OLD BUSINESS 9. Caretaker for McClellan Ranch Park Funding for Commissioner Toensfeldt stated that Council was pleased with the caretaker of report which Mary Gonzalez and she had prepared regarding the .ICPIP McClellan Ranch Park caretaker and directed staff to find funds for this position. Council gave commission no directives as to where money is to come from. Director will check with Public Works Director Viskovich regarding this matter. Council is in favor of caretaker position being filled as soon as money is made available. Zoning chang s Director informed Commission that zoning changes goes before Council in Jan. '76 November 17. Nothing positive can be done about hiring caretaker until after January '76 when zoning ordinance is adopted. Definition o . In regard to Ordinance #710, the Commission feels this definition , -!:ure and of a nature and rural reserve is somewhat different from what the Rural Reserve Commission and McClellan Ranch Park Sub-conr:ittee (primarially rewording involved with developing the -idea) had in ni.nd. Commissioner Gabriel is to rewrite a more suitable definition and present it to staff in time for agenda session next Wednesday afternoon (Nov. 12) . The wording would have approval of the Commission prior to presentation. ' Chairman Fisher stated tie would assist in calling for 'aver-the-phone' approval from Commission members. 10. Parcourse Parcourse Commissioner Snyder explained the background of the Commission's for t4ilson involvement regarding the possible development of a parcourse in the Park Cupertino area to the three new commissioners. Commissioner Foggiato asked what is now being considered and Parcourse Commissioner Fisher answered that nothing specific was planned at development this point. The cost involved would depend upon whit equipment costs would be installed. Various places for the development of parcourse v,,re discussed. Commission favored a trial course being placed at ti.lson Park. Commissioner Toensfeldt stated that in discussion with Mayor Jackson the idea of using the percolation pond (under Sub-committeE construction at McClellan & Bubb Rds.) would be worth considering to study as a site for a parcourse. A sub-committee has been formed to study and determine what is needed to set uI� e P arcourse. Members of this parcourse site committee are Lonnie. roensfeldt, Al. Fisher,, John Fo} giat-o, and :3ill Snyder as chairman. This sub-committee will determine, what is needed and, by spring, have ready an approved plan that can be used for a par.coursc at ldilson Park. (continue) Parks & Recreation Commission Minutes - November 6, 1975 Page OLD BUSINESS (continued) Commissioner Foggiato asked staff for a drawing of Wilson Wilson Park Park to guide sub-committee in their planning. Director map requested tG see about getting maps for Wilson & Portal Parks. 11. Dedication Director gave Commission a brief rundown of program for the Memorial Park Memorial Park Dedication on November 8, 1975 including Dedication activities, time schedules, etc. Parking permits for dedication given to new commissioners. Commissioner Fisher stated he is still much concerned about vernight the lack of enforcement of the ordinance regarding overnight parking in cit- parking in City parking lots (specifically Memorial Park arks park lot). Staff to check status. 12. Parke . ",recreation Commission Responsibilities and Name Chang A special meeting of the Parks & Recreation Commission will ossible than€ be held in mid-January to discuss, specifically, the duties, in name for responsibilities and name change of the commission. Parks & Rec. All commissioners were in agreement that it would be well Commission to give the new commission members an opportunity to become better acquainted in their new job before beginning some specific project. 13. Names for GhosTown Play Equipment at Memorial Park Commission feels the names that go on the new GhosTown play Action for equipment at Memorial Park ahould be of historical signifi- naming play cance, therefore after discussion, it was agreed to contact equipment Bob Lindstrom (in charge of curriculum at Cupertino School at Memorial P : District) and see what the District's feeling is regarding a contest for naming the buildings as a history project for 6th graders, perhaps. Commissioner Toensfeldt is to contact District and report back as to what action should be taken and what the District's reaction to such a suggestion is. 14. Private Tennis Lessons It was recommended by City Council that an additional sign Private tennis: be posted at the Memorial Park tennis courts stating that: lessons Individuals giving private lessons must follow the same court waiting/reservation rules as all. other users. Commissioner Fishef is to speak to Don Kirby, President of tennis club, and hear what his feeling is regarding individ- uals (possibly club members) giving private loo sons on public courts. Page 6 Parks & Recreation Commission Minutes - November 6, 1975 t NEW GUTSINESS Study - I 15. Study Need and Feasibility of. Implementing Youth Interaction Youth w/gov't with City Covernment Parks & Recreation Commission has been asked by the City Council to study the need and feasibility of :implementing youth interaction with city government. In answer as to what may be a good way to gain information regarding this need, if in fact the young people care to be involved, the Commission gas recommended asking school district personnel, along with student body presidents from the various high schools and ;r. high schools, to come to a Commission meeting to discuss how youth would like to be involved with city government. Commissioner Toensfeldt has agreed to contact Cupertino School District for recommendations on how would be the best way to proceed. 16. Birdwatcher's Tower at McClellan Ranch Park Birdwatcher's A plan, which had been designed by Karen Kobey, Parks & Recreation tower for Department's Naturalist, was presented to the Commission for McCRP consideration. Motion was made by Commissioner Gabriel that the_ drawing for the birdwatchar's tower for McClellan Ranch Park be j adopted as presented and is to be constructed by volunteer labor with materials provided by the Parks & Recreation Department, Commissioner Toensfeldt seconded the motion. Motion passed 6--1 with Commissioner Snyder casting the dissenting vote. { Soil Conser. Director informed Commission that personnel from the soil Service to conservation service had mct. with Miss Kobey at the ranch and has donate seeds ( agreed to provide seeds for the meadow area and seedlings for hedgerows (possibly redwood trees, etc.) f MISCELLANEOUS b 7 17. C.P.R.S. Comm. BBQ Commissioners were reminded that November 7 is Commissioners's Luau through C.P.R.S. District IV. Only one commissioner, however, was planning to attend. (Commissioner Toensfeldt) European 1 Commissioner Gabriel felt it may be of interest to the Commission that Community the people in Europe have a new concept in recreation names. It is Services called "Community Services". He found in almost every city he visited 3 that one or more centrally located 'sports platz' (recreational facilities) $ were available for numerous sports activities such as soccer. , tennis, t swimming, etc. He found 'community gardens' throughout Europe, even where there were home gardens, a large area was always set aside for community gardens. There were also trails where people spent a great deal of time just hiking. BUSINESS INITLATED BY C01-1MISSION i 18. Commissioners' tour of parks - November 23 - 1:30 p.m. ADJOURNMENT Adjournment19. Meeting o.cdjourrn-id at 11:15 p.m, to Thursday, December 4, 1915. Respectfully submitted by: CITY OF CUPERTINO, State of California 10300 Torre Avenue, Cupertino Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE PARKS AND RECREATION COMMISSION HELD ® DECEMBER 4, 1975, IN THE CONFERENCE ROOM AT MCCLELLAN RANCH PARK, CUPERTINO, CALIFORNIA CALL TO ORDER 1. Meeting called to order at 7:35 p.m, on Thursday, Call to order December 4, 1975 by Chairman Fisher ROLL CALL 2. Commissioners Present: Fisher, Toensfeldt, Gabriel, Snyder, oll call Emling, Minnick, and Foggiato (8:05 p.m.) Commissioners Absent: None Staff Present: Merle 0. Butler, Director Stephen Dowling, Supervisor Millie M. Mattison, Secretary Guests: Mary Gonzalez (8:55 p.m.) Fred Silva, Model Airplane Enthusiast INTRODUCTIONS 3. Stephen Dowling, newly hired Supervisor for the Department Introductions ® introduced to Commission. Ms. Fred Silva introduced. MINUTES OF PREVIOUS MEETING 4. Minutes of November 6, 1975 approved as submitted. 6-0. pproval of (Commissioner Foggiato had not arrived) minutes COMMUNICATIONS 5. Mr. Silva came in person to answer questions which had been F. Silva - asked of him in a letter from the Director regarding model Model airplan airplane flying. flying MONT.iLY REPORT 6. Director called attention to several items in the monthly qonthly report report. 1) Monta Vista & Cupertino High school students' trip to the Bens snow country for a ski trip (45 students plus leaders) ; 2) Senior Christmas party at Drop-In Center on December 15, 3eniors and Live Long and Like It Club luncheon on December 17 at the Sandpiper restaurant; 3) The Althenian Club (the girls honor society from Homestead High) provided seniors with an outstanding evening including dinner and musical entertainment; 4) Attention was called to a new class in Clown Artistry, and kew Classes to two new naturalist classes which are being offered this winter called Paws, Claws, Wings & Tails, and Winter Wildlife. Director stated the Winter schedule would be in ".Page 2 Parks b Recreation Commission Minutes - December 4, 1975 MONTHLY REPORT (continued) the January issue of the Cupertino Scene to be distributed the end of December. Naturalist Copies of the naturalist tour guide booklet were given to tour guide the Commissioners for their preview before final printing. _booklet Commission was pleased with information that DeAnza Associated Honorary Students give seniors an honorary student body card which gains student body the holder free, or reduced, rates to any activities and classes cards at DeAnza College. OLD BUSYNESS 7. Discussion of Model Airplane Flying Area Model airplaae Mr. Fred Silva was present to discuss the possibility of being flying assigned a park to fly model airplanes somewhere within Cupertino city limits. Because of the lack of open space large enough to accomodate model airplane flying in. the City, Commission asked Mr: Silva whether or not he had checked with industries or school district personnel. To date he has not. He first wished to know the feeling of the City regarding this matter. Mr. Silva does not ra+)resent any club or group. Re is acting as an individual only. Commission and staff gave him names of district personnel and possible industries who may be able to help him. He was :..old, however, if. he is un- successful from other sources to return and Commission would be glad I to discuss the subject further. Commission feels the only possible fi area which might be considered is the turfed area on Torre Avenue adjacent to the library. They feel that the number of citizens to be served should, first of all, be known as well as insurance, liability, noise factors, etc. , before serious consideration can be given to the matter. Mr. Silva stated his appreciation of the time and suggestions given him and said he would check further with school district and industries in area. 8. Parcourse in City Park Design for Commissioner Snyder, chairman of a sub-committee appointed to investi- parcourse i gate the feasibility of a parcourse in Cupertino, stated that on Wilson Park Saturday, November 29, a tour was taken with parcourse development in mind and findings were that Wilson Park seems to be the most likely place to build a trial course because of the layout of the park and the accessibility of equipment on the adjacent school property (which can be adapted to parcourse needs). Percolation The percolation pond at McClellan & Bubb Rds. was felt to be another pond - location for a parcourse. if the Wilson Park course is successful. McClellan 6 Commission feels that a parcourse at the percolation pond could be Bubb Rds. valuable for DeAnza students, "r. and Sr. high school students and, possible also, for people from the surrounding industries who may wish to site for exercise at noontime. Commissions feels that City cooperation with parcourse the Water District in the development of a parcourse could be very worthwhile. Commission asked staff to contact the Water District and Measurex for possible cooperation in the development of parcourse. Parks 6 Recreation Commission Minutes - December 4, 1975 age 3 It is the desire of the Commission to develop its first par- asic parcours course with minimal expense, designing only basic stations for exercise points. Commissioner Snyder to design a tentative course and have ready to present to Commission at January, '76 meeting. Director stated he would accompany the sub-committee and give assistance where necessary. 9. Proposed Names for Ghostown Play Equipment - Memorial Park Commissioner Toensfeldt reported that she had contacted 4emorial Pk. Dr. Robert Lindstrom of Cupertino Union School District. lay equip. tc His recommendation for project of naming Memorial Park play 3e nam?d by equipment be limited to Garden Gate and Faria Schools since tudc..ts they were closest to Memorial Park. 7t is the feeling of the Commission, however, that all Cupertino elementary schools within the city limits be incl:cded, using 4th grade students. A letter is being written as a follow up to Commissioner Toensfeldt's phone conversation with Dr. Lindstrom, on behalf of the Commission, which will reflect this wish. Deadline for equipment naming program has been set by Commission to be March 1, 1976. When names ha-e been chosen, it is the desire of the Commission that a plaque be placed somewhere on each individual building front with name of school whose students named that particular building. 10. Youth Interaction w/City Government ® Discussion of this subject to be an agenda item for January 8 Jan. 8, 1976 Commission meeting when more information and representatives Interaction from the different schools will be available. ouch/Golr 11. Overnight Parking In Memorial Park Parking Lot The City Attorney has advised that Municipal Code 13.04, Overnight Subsection 150, allows the City to prevent overnight parking parking - provided that the entrance to the parking lot has been properly Aem. Pk. park posted. ing lot Director has received a memo from Ross Smith, Code Enforcement Sign posted Officer, stating that a sign has now been posted in Memorial Park stating the hours for NO PARKING (10:00 p.m. to 8:00 a.m.) making it possible to enforce the code. 12. Ordinance 710 Commission moved to recommend to City Council the revised Revised vers- version of proposed Ordinance 710 to cover Nature (and/or) ion of Nature Preserve. (Note: Preserve rather than Reserve.) (and/or) Rural Pre- 13. Commission was informed of report from Director to City Manager serve regarding Capital Improvements funds being used for Memorial Park lighting of tennis courts and softball field vs. construction of four tennis courts at Varian Park. Commission unanimously concurred with staff's recommendations Comm. con- for Memorial Park. 7-0. curs with staff re- comn,endation for Mem. Pk. Page 4 Parks & Recreation Commission Minutes - December 4, 1975 NEW BUSINESS 14. None MISCELLANEOUS State 15. State Conference - February 28-March 2, 1976 conference Decision to be made at January meeting as to which two Commissioners will be going to conference. 16. Tour of City Park Facilities To set date Rescheduling of date for Commission to tour facilities will be set for touring in January. facilities 17. January 15, 1976 has been set for a special meeting of Parks and Jan. 15, 1976 Recreation Commission to discuss ideas for cultural and historical Special program development, plus possibility of name change for Commission. meeting of P & R Comm. 18. A Gazebo is to be built with "gingerbread" materials which are being salvaged from the Parrish House. Possible locations in Memorial Park Gazebo - for placement of gazebo: Mem. Pk. 1) In tree area near play equipment; 2) Flat area opposite amphitheatre (near parking lot off Alves Drive; or 3) Island area directly across water from amphitheatre. Commission requests sketches of gazebo for review prior to approval. Several different designs should be available to them if possible. 19. Discussion was held on whether the City should have an ordinance Historical ; preserving historical areas. Commission requested that staff contact ordinance Sunnyvale and Los Gatos for a copy of their historical ordinance for for Commission's review and consideration of same type ordinance for Cupertino? Cupertino. 20. Adopt a Tree Program "Adopt a Tree" Information from the public works department states the cost of main- programta"aing apricot trees in the proper fashion costs the City about $15 per tree. Vandalism of Commissioner Gabriel informed members that he had observed children in the orchard last year pulling off the green fruit and throwing it apricot treed at one another. If an "adopt a tree" program is begun, the question arose as to how vandalism would be curtailed. Residents certainly would not want to pay $15 and find, when fruit should be ready to pick, that all of it had been destroyed. Staff is to check on the amount of fruit available at picking time and compare this to the rental fee. 21. Archery 0 Archery Director asked Commission if they felt there was a need for an archery range within a park. Commission Foggiato stated that the archery field M at DeAnza College is rarely used, and at such time as school had reached a saturation point and the demand for archery was made known, further consideration could be given. Parks b Recreation Commission Minutes - December 4, 1975 page 5 MISCELLANEOUS (continued) 22. Amphitheater Programs Amphitheatre programs Commissioner Minnick is very enthusiastic about starting plans for programs and activities to be held at the Memorial Park Amphitheatre. Supervisor Dowling was present to give the Commission the benefit of his experience and background in the drama arts. Staff and Commission are very enthusiastic about the new and exciting possibilities for use of the new facilities. Further discussion will take place at the special meeting of Commission on January 15, 1976. ADJOURNMENT 23. Meeting adjourned at 10:56 p.m. to the next regular meeting Adjournment of January 8, 1976. 10:56 p.m. Respectfully submitted by: Millie M. Mattison, Secretary - Parks S Recreation Dept. 1 i CITY OF CUPERTINO, State of California 10300 Torre Avenue, Cupertino Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE PARKS AND RECREATION COMZIISSION HELD 3ANUARY 8, 1976 IN THE CONFERENCE ROOM AT MCCLELLAN RANCH PARK, CUPERTINO, CALIFORNIA CALL TO ORDER 1. Meeting called to order at 7:30 p.m. on Thursday, Call to January 8, 1976 by Chairman Fisher. order ROLL CALL 2. Commissioners Present: Fisher, Emling, Foggiato, Minnick, Roll call and Toensfeldt Commissioners Absent: Gabriel and Snyder Staff Present: Merle 0. Butler, Director Millie M. Mattison, Secretary Toby Kramer, Assistant Planner, City of Cupertino Guests: John Dolve, West Valley College Student Mark Olson, best Valley College Student (8:00 p.m.) INTRODUCTIONS ® 3. Mrs. Kramer and the West Valley College students were Introductions introduced to the Commission. At this point, Commissioner Toensfeldt added item '-12 to agenda, entitled, "Resolution on Nature and Rural Preserve" for McClellan Ranch Park; and Commissioner Fisher added item -14 "Report on Council/Commission Chairmen meeting on afternoon of Jan. 8." MINUTES OF PREVIOUS INEETING 4. Minutes of the regular Parks & Recreation Commission meeting iinutes - of December 4, 1975 were approved as submitted. Approval COMMUNICATIONS 5. Outgoing mail included the following: Communications Copies of a letter from Commission Toensfeldt (on behalf of the Commission) to Dr. Glenn Houde, Superintendent of Sacrament(To: Dr. Houde Unified School District regarding contractural agreement for caretaker for public property. Letter to Steven Barclay from Commission thanking him for the Steven display material he had prepared for McClellan Ranch Park. Barclay Commissioner Toensfeldt stated that additional information, ® (i.e. , Chostown brochures) have been requested for distribution to class teachers who will be involved in project for naming the Memorial Park play equipment. Regular Meeting - Parks & Recreation Commission - Jan. 8, 1976 Page MONTHLY REPORT 6. Director stated that registrati^-a for the winter quarter of Monthlyloport specialist classes is better than average, to date. Very good response to the Babysitting Clinic which will be offered; Baton registration is good, however, two new classes which have been planned have received poor registration so far. These two classes are Clocm Artistry and Tarot Card Reading. Other items Director called attention to are; Judo Club tournament planned for January 11 at Monta Vista High School; Senior trip to Carmel this month; results of the first half of the basketball league; teens trips, etc. Director also informed Commission of the Volunteer Program which is being planned by Naturalist, Karen Kobey. There has been much enthusiasm and response shown in all phases of the naturalist program, including development of a docent program, displays and projects by _youngsters, and soon, work on the junior museum will begin and, hopefully, will be completed in time for spring classes. OLD BUSINESS 7. Parcourse in City Parks Parcourse plans for Commissioner Snyder was unable to attend meeting, however, Wilson Pk. he had given Commissioner Emling the information regarding his recommendations for the development of a parcourse in Wilson Park, including specific exercises to be done at each station. Commission concurred with Commissioner Snyder's tentative pl.a,.s, with the added suggestion that for those individuals who feel so inclined may increase the exercises, distances, etc Director stated there is a good possibility of sharing labor and costs with Mountain View Parks & Recreation on making parcourse signs. Both cities would be able to use the same signs, with minor changes for each city. Commissioner Fisher stated perhaps the artwork for signs could be a high school art class project; and Director stated there is also a. good possibility the graphic artwork for the parcours signs could be done by Parks & Recreation staff. Director stated he w 11 check with the school district to make certain there is no problem involved in using part of Wilson School's play equipment as part of the parcourse stations. Director will also check corporation yard staff to see if there are materials on hand to use in the development of such a coarse. Director Stated that liability responsibility exists regarding Ins. liabilit the development of a parcourse on *he percolation pond at Percolation Bubb & McClellan Rds. The City's insurance carrier doers not Pond want the City to be involved in any type programming which would increase liability near the water. Regular Meeting - Parks S Recreation Commission - January 8, 1976 NEW BUSINESS Proed 13. Proposed Historical Ordinance and Preservation of Baer Residence a orical Ordinance Planning Commission has been working on a Cupertino and area inventory of buildings and sites which are of historical significance. City Council wishes to have recommendations from Paris S Recreation Commission regarding an ordinance for the City of Cupertino to provide for landmark and historical preservation. Toby Kramer, Assistant Planner for City of Cupertino, was in attendance and answered questions regarding what constitutes historical significance, age of buildings, etc. No specs_"ic age limit for structure is specified. buildings must, however, be unique to its time. National Register is more specific and restrictive as to what constitutes historical significance, but Local areas can expand and have a lLttle more leeway as to what can constitute a historical site. According to Mrs. Kramer, Cupertino has few. sites and buildings of historical significance to be saved. Perhaps a few barns, Lank houses, wineries, the DeOro Club, etc. , in addition to the Baer residence and, of course, the Petit Trianon which is on the National Register. It is difficult for landowners to keep historical areas intact because of prohibitive taxes and, if City buys areas to preserve, the costs are prohibitive. (Federal money is available for homes which are on the National Register only.) An ordinance must be adopted to save desired areas, sites, or buildingo. A master plan has not as yet been completed for Cupertino. Co Sion to Commissioner Minnick volun-Leered to study historical ordinances from y and other cities and recommend an ordinance which might be applicable to recommend Cupertino. Director is to -ontact Mr. Louis Stocklmeir for information and Commissioner Minnick is to contact DeAnza History Department (Dr. Darren and Shona McArthur) regarding significant and historical preservation information and have input for February Parks and Recreation meeting. (Further discussion will be held on this subject at special meeting of Commission on January 15.) General feeling oL' the Commission is to save the Baer residence, as well as the blacksmith shop which the City has already purchased). 14. Joint Meeting of City Council and Commission Chairmen Council/ Commissioner Fisher reported that this informal meeting will be held Commission on a monthly basis to attempt to speed up the lines of communication Chairmen between Council and commissions. First meeting (Jan. 8, 1976) was on joint short notice because Council wzs unsure whether Mayor Jackson would be meeting able to attend. Councilwoman Nellis and Mayor Jackson were in at-__:,dance as well as all the commission chairmen. It was a luncheon meeting and was met with enthusiasm by all. Meetings will continue throughout Mayor Jackson's term and, hopefully, thereafter. Among the items covered: Councilwoman Nellis, speaking on behalf of the Council, requested that a study be made and proposed guidelines be drawn as to what Parks and Recreation Commission feels Sister City program should have. Commissioner Foggiato gave the Commission a brief background on Cupertino's Sister City, Copertino, Italy. gular Meeting - Parks & Recreation Commission - January 8, 1976 Page LD BUSINESS (continued) 8. Feasibility for Youth Interaction w/City Government This discussion has been postponed until. February Commission meeting Louth Inter- to give students an opportunity tc have a student council meeting action and discuss how, and if, students from Monta Vista High and Cupertino w/city High wish to become involved with city government. gov't 9. Mayor's "Adopt a Tree" Program Commissioner Toensfeldt moved to implemeut an "Adopt a Tree" program Adopt z Tree as outlined ay Director and motion seconded by Counissioner Foggiato. program Approved 5-0. Details of such a program to be completed by staff. adopted 10. Caretaker for McClellan Ranch Park Plans for choosing a caretaker for McClellan Ranch Park can be Caretaker for completed as soon as a contract is drawn up. (There is to be no McCRP reimbursement to the caretaker. The City will provide ONLY the installation of utility services.) No salary to be received by the caretaker and he/she must provide own mobile home and pay own utilities. Commissioners were concerned about liability in case of an accident Caretaker to the caretaker while on City property. (Contract is to spell out, contract specifically, all liability terms). Position is to be advertised and interviews to be held the first Caretaker Thursday in February. inter4s 11. Jr. Museum for McClellan Ranch Park Plans are for public works personnel to begin work on the construction Jr. museum at of junior museum in January. Building to be framed in, electricity McCRP and plumbing fixtures to he installed, etc. , and hopefully, museum to be ready for use in the spring of 1976. Commission and staff feel that, perhaps, one of the local service organizations will be interested in donating supplies and/or labor toward completior, of this project. Federal funds are available for the development of community gardens Fed. funds for which would include preparation of soil, fencing, restrooms, and community irrigation lines. Director hopes to be able to increase community gardens gardens to include acreage adjacent to DeAnza College, fronting on Stevens Creek (opposite Highway #85). Director is to check on availability of area. 12. Nature and Rural Preserve Resolution On December 15, 1975, City Council returned the Nature and Rural Preserve Nature and resolution to the Parks & Recreation Commission for revision of guidelines. Rural Pre- Resolution is currently in the hands of Naturalist, Karen Kobey for serve her recommendations for future uses of McClellan Ranch Park's Resolu Nature and Rural Preserve. This will be mailed to Council. as soon as complete and discussed at the February meeting. Regular Meeting - Parks & Recreation Commission - January 8, 1976 Page S NEW BUSINESS (continued) Mayor Jackson stated that George Herman, who lives in the Somerset Square tract, had bee_i in Liverpool, Australia and the Mayor of Liverpool had given him a plaque for Mayor Jackson. Commissioner Fisher asked for volunteers to study programs for Sister City sister cities. Director is to check with the National League program of Cities for suggestions for the committee (Commissioners Foggiato and Minnick). Status report will be made by this committee at the February 5th meeting. Another item of interest to the chairmen of the commissions was the fact that sometimes the Council becomes involved in issues without first consulting commission members. Attending councilmen wished to make it known that this was not intentional and asked that the commissions let them know if it happens. Before proceeding to the next agenda item, Commissioner Emling Soccer for brought to the attention of the Commmission a written motion all which Commissioner Snyder wished to have acted upon which raad, children " I move that the Parks and Recreation Department explore ways and means to enable the less athletic children to be ble to play soccer too." In discussion it was made known that there ® are .io restrictions as to who plays soccer. Commissioner Foggi.:.to informed commission that in American Youth Soccer Organization (AYSO) , all children trying out are rated according to ability, and when teams are made up, children of all ratings are placed on each team, causing all teams to be approximately t equal in ability. All children play half a game or equal. time. (Ito action taken on motion) . There was also a short letter written by Commissioner Snyder stating that he wished to have entered into the minutes. The letter states, "I frequently pass by the Monta Vista High, Kennedy Jr. High, and Faria Schools. I am very pleased to see so many of our young people playing soccer. I have counted as many as 300 on the field at one time. Soccer is a game that is far superior to football for physical conditioning, but with- out the expensive equipment or aosociated injuries. Keep up the good work and thanks to all the adults who make this all possible." Commissioner Snyder a'so requested this letter be sent to the newspapers. Commission agreed the Director should write a letter to AYSO representatives congratulating their organizations for the work they are doing in this program for youth of Cupertino. MISCELLANEOUS 15. State Conference - Further discussion 6s to which commissioners C.P.R.S. will. be attending will. be discussed at special meeting of State January 15th. Conf.erencc -[- age 6 Regular Meeting - ar s ecrea on o - , MISCELLANEOUS (continued) ryknol.l 16. Maryknoll Seminary Prcperty Seminary The Director showed a copy of r resolution prepared by the City of Cupertino in regard to asking the Santa Clara County Board of Supervisors to. study the possibility of this property for a regional park. 17. Tour of Facilities (Commission) Facilities Tentatively Get for Saturday, January 31 or February 7 at 10:00 a.m. tour by Tour to begin at McClellan Ranch Park. Commission BUSINESS INITIATED BY COMMISSION 18. Memorial Park Fencing at In a memo which Commissioner Toensfeldt sent to the Director, she Memorial Pk. stated that paths have been worn on the back side of the amphitheater hill at Memorial Park. Commissioner Toensfeldt asked for status of fencing of that area. She felt the entire area should be enclosed with fencing at both top and bottom of area. The Director stated public works will build a fence at the base and this should prevent bicycle riding up and down the hill. Frizbee golf Director asked Commission's feeling regarding a frizbee golf. course course in a Cupertino park. It is the consensus of the Commission that there i j is no park within city limits large enough to accomodate such a cours� Mayor Jackson had asked for comment on this idea. i Barrel-of-Fun Director informed Commission of the fire in Linda Vista Park which Linda Vista destroyed the Barrel of Fun which had been installed there. There is f Park to be a homeowner's meeting on Tuesday, January 13 at 1:30 p.m. , to i be held in the library conference room at City Hail to discuss existing problems within Linda Vista Park. Results of this meeting will be discussed at the special meeting of Commission on January 15. Commission members in attendance contributed $1.00 each toward plant which had been sent to Mayor Jackson during his hospitalization. ADJOURNMENT Adjournment 19. Meeting adjourned at 10:46 p.m. , to special meeting to be held January 15, 1976 .- 7:30 p.m. in -be conference room at McClellan Ranch Park. Respectfully submitted by: Millie M. Mattison, Secretary - Parks & Recreation Dept. CITY OF CUPEN"TI'NO, S4,'ltc of California 1.0300 Torre Aven)je, C�ipertino Telephone- 252-4505 211"i'LITE-S 01" TIF-. SPEC.IAt. 01' TUr PARKS AN)) 1'J'C',1,LA"'10" JANUARY 159 1.976 IN' TIH, ROO,'-, AT AeCLELLAN PANCH PAW,,, CLJPT-k7'7'1O, CALL TO ORDER 1. Meeting called to order at 7:317 p.m. an Thursday, lCall to order January 1.5, 1976 by Chairman Fisher. ROLL CALL Z. Commissioners Present: Fisher, Imling, Minnick, Roll call Toensfoldt, Gabriel, Foggiato (8:56 p.m.) Snyder (10:30 p.m.) Staff Present: Merle 0. Butler, Director M. M. Mattison, Secretary Guest: Councilmn-i Rebert Meyers OLD BUSINESS 3. Review Gazebo Structural Plans as Proposed for -Aemorial Gazebo plans Park presented for Me-niorial Pk. Councilman Meyers presented a plan for the design of a gazebo for Memorial Park. The plan, -,,7as drawn by a Mr. Ery Vebs Ler, a local. resident. The gazebo will be paced on the island across froi-,,, the amphitheater, and the plan calls for a structure about 15, square. Since the ParrIsh home was destroyed by fire, and had to be demolished completely, it was felt that a gazebo hich have been salvaged built urith materials w would be a good way to memorialize this h.istoric home. The gazebo is to be constructed mostly of redwood, with the addition of the gingerbread (filigree) decor- ations salvaged from the home. Some of the filigree work will have to be reproduced. Councilman Pjcyers stated that plans are to keep the structure basic; beginning with simple, straight lines on the-lowex area, and following the Victorian style in Stl-LICtUre Of the original roof. Councilman Meyers stated that it is believed that the gazebo can be installed on the island without. disturbing the sprinkling system, trees, etc. lie also !aVated he hoped some way could be found to jnstal.l a case within the gazebo for displaying piettil:es of Parrish house and other items of jjj_Ft0j:jc;jjsini_Licau� crelated to the property. Special Meeting -- Parks &. Rccrontion CotrltArslon — Jan. 15, 1.976 Page 01>D BUSTNIF.'S (cotitinned) l The sul),joc_', of v:,;.ia1 i:wt wa!5 tliscu:,sed and it was the � consetistis of the t;c)chYai4,r,a.on atld of Councilman !-levers that with the area h+ fns; f,,.ii rly well. lighted (wLth the possibility of Cur. titer I.i htinl.) vandali:;m should be of i relatively small s.i ;nl l Lcanc.e. The Commission was pleased with Lhia design of the gazebo Gazebo plans and a motion was made by Comm .,s inner Toensf=eldt toapproved for recommend approval of the gazebo design to Council with IMemorlal Pk. further comments concerning construction, lighting and details of installation to be discussed when design is finalized. Comw ssioner Gabriel seconded the motion. Appro;ted 5-0. Commission asked Councilman Meyers to convey their compliments to Mr. !•lebster for an excellent design for the gazebo. 4. Baer Residence ro+yn.cilman Meyers i..nforme6 the Co;;,mission that, at this time, tine area wher(� the Baer home is located is zoned as comrlercial. Commissioner Fisher stared that in drafting r. historical ordinaare there are various otii=.lions as to exactt.y what constitutes a 5it.e%l?i ilct.ing braing of historical signifi— cance. iic stated ltti_delines moat ha laid out bctore do L6,--mi?lal-ion for ilL t-OricZ11 1L'tpartancc can be drawn Lip. Gornm.i.s.;.Ion Feels TIiore thought, -0houLd -D 1.I1LO �1 Sul):jc(--t l of this im1porttance. Dirc,(.tor asl-ed thz comm Lssi.on to study c<aa:cful.l_y the historical Los G;.,tos lUstoric•11 OrdinInc-� (:;i.nci:. this :is Cite ; ordi.nance study , ordinance, which moss: ucarly ,�progoats !•;hat is thought to be r LUht for C ,_ +.rtillo) , :and Fctrthter rl isciiss Lon Witt- be held .t the r(><;iaa.r. weet_i.ng of Ft-!hrUary 5, 1916. Comjiiis:�ion is anxiOUS to l.et Cnt-tilcil 1`:n:)u, l:hey viou Ld likt- C,otrnmi.ss Lon asks, timt-- to study th`. possi,,il:.ity oi. waving tale Bars Council to dela proporty before .i.t is :,old. (t ,,ins moved by Commis:;i.ouc:r any plans for ( abri.el that the P;irks & i,ocre.;o.Jon Coned:-si.on r.ecommiend Baer residence to City C;ounc:i.i that Coutic,U. tn:l,� ntiy cons.i_dej. the b;iur until hi.storica property as a l), ;si��_tn hi storic;tl_ sate, pending further significance i.I1vesf. i';;iL1on inrl :;uhtiliti=Ca'L (�!:` I pei,[10!:Ot Storical. studied. ord inu:c e, ;an;l (hol zy ;ley p lnwi l.o clenol.i-=h or move L'Cf-;i_deIIcel utlt•il. tilt ordinance i.s prc:prtrccl. idotion tans srcontic:d b`! C:vnamirlsft)n Tot_nCe1.dC, Approv%:ct 5~ 0. 'III.SC .5. b nda Vista Park -- llutirs of Operation Unc'a Vista Pat- hours of Di_roclor ih( n1-;11C'tl ion thai a minil[V r.cSOILutinil 0n(Irat i_o h;ui 1>c at nl Lc (:i t Ca,tinca f r «,:1r(}i1:,, f,inl-I vhi r;I of oi,ol"tt itttL. ;';11 i ( t`�lrc`i1 , l.itlti,a ` h4ki l t',11k wi l I he 1,>I t u,llcx ':;i�d ;1:'+1 oj); 11 until I0:00 Special Meetini, - Parks F. Recreation C<m.imission - January 15, 1976 i i rtI scr1,L,��:i:o�TS I j during the week with supervi-lion on:'-_y on weekends. Skateboards 6. Skateboards in City Parks in City parks � Discussion regardin-; skateboards being, ridden in City parks has been scheduled for the regular Parks & Recreation Commission meeting of February 5, 1976. Caretaker 7. Caretaker Intervievs interviews - interviews for a caretaker for McClellan Ranch Park will take place on Thursday, February 12, 1976. Commmissioners Toensfel.dt and Gabriel, nary Gonzalez, Karen Kobey, and Director Butler will comprise the interview board. BREAK: 9:20 p.m. OLD BUSINESS 'Name change 8. Name Change and Res )onsibilities of Parks & Recreation. Commission. for P & R Commission Commissioner Ca')riel distributed to the Commission copies of study Cupertino Parks & Recreation development plans which he had prepared continued in January, 1.974. He also distributed and discussed plans to involve Commission in the understanding of Parks and Recreation Department activities. Parks & Recreat on. Fisher stated that the present Commission ordinance ordinance outlines ptn.,ers and functions as originally conceived .for a parks studied and recreation commission. Ccowiiissioner Fisher asked Commissioner Gabriel to study current ord:inince of Cupertino Parks and Recreation Commission and reco.nmc-rid changes ( .f and) of proposed powers and functions of the Commission and present at February 5 f; meeting;. After much discussion and many suggestions for a new name for the Commission, it was recommended that the subject be tabled until. the February 5t?i meeting. ADJ UURNrILNT Adjournment 9. Meeting; adjourned at 10:55 p.m. to the January 31 tour of the 10:55 p.m. City's park facilities and historical sites. Tour to begin at. McClellan Ranch Park at 10:00 a.m. Respectfully submitted by: M-irtatti.sazt, Sec_re[.ary j i CITY OF CUPERTINO, State of California 10300 Torre Avenue, Cupertino Telephone: 252-4505 MINUTES OF THE REGULAR. MEETING OF THE PARKS AND RECREATION COMMISSION HELD FEBRUARY 5, 1976, IN THE CONFERENCE ROOM AT MCCLELLAN RANCH PARR, CUPERTINO, CALIFORNIA CALL TO ORDER 1. Meeting called to order at 7:40 p.m. on Thursday, 11 to .February 5, 1976 by Chairman Fisher. order ROLL CALL 2. Commissioners Present: Emling, Fisher; Foggiato (8:00 p.m.), Gabriel, Roll call Minnick, Toensfeldt Commissioners Absent: Snyder a Staff Present: Merle 0. Butler, Director Stephen Dowling, Recreation Supervisor Millie M. Mattison, Secretary Guests: Toby Kramer, Assistant Planner for Cupertino Guests Mrs. Nancy Hertert Mrs. Catherine Gasich, Library Commission Paul Voakes, Valley Journal Cohn Uvodich, A.S.B. President, Cupertino High Debbie Eads, A.S.B. Secretary, Manta Vista Hig Barbara Rentala, A.S B. Treasurer, Monta Vista High Mike Crowley, Skateboard Enthusiast Steffan Wennerberg, Skateboard Enthusiast INTRODUCTIONS 3. All guests introduced themselves. Intro- ductions MINUTES OF PREVIOUS MEETINGS 4. Minutes of regular meeting of January 8, 1976 approved as submitted. Approval 4 Ayes - 1 Abstension. of minute 5. Minutes of special meeting of January 15, 1976 approved as submitted. COMMUNICATIONS 6. Numerous letters of appreciation from elementary school children Communi- following nature trail tours with Karen Kobey were passed around cations to Commission for viewing. 7. Community Gardens Newsletter Commission was favorably impressed by the newsletter compiled by ® gardens supervisor, Patricia Weber. Great on Commission Regular Meeting February 5, 1976 MONTHLY REPORT 8. Director called attention to the dance planned for Cupertino High eeCe by Parks and Recreation personnel. "Papa Doo Run Run", a very popular 4 group with the young people, has been engaged to play for the evening of Saturday, February 7. On Saturday, February 14, the teen club has a two day ski trip to the Tahoe area. OLD BUSINESS 9. Use of Skateboards in City Parks teboar Two young men, Mike Crowley and Steffan Wennerberg were in attendance scussio to present arguments for allowing skateboards in city parks. Wennerberg agreed that skateboards should not be allowed on busy weekends, however, he did feel that there should be some hours during the week which could be set aside (early morning & night) for usage. o Director stated there is, at this time, no specific ordinance prohibiting tcateboar skateboards in city parks, however, by staff decision, there have been dinance three (3) signs posted in Memorial Park prohibiting skateboards be- cause of the safety factor involving pedestrians vs. skateboard riders. There have been no accidents involving skateboards in any of the parks to date, however three boards have gone into the Memorial Park lake. Upon questioning, the young men informed the Commission that they felt the sidewalks are much too dangerous because of cars going in and out of driveways. They feel the parks are much safer and more desirable because of the rolling areas, no cracks in pathway, and no driveway indentations. All Commission members were concerned about the liability responsibility factor in case of an jujury to a skateboard rider or to a pedestrian caused by a skateboard rider and requested staff to follow up on the legal aspects of allowing skateboards in parks. Until an answer has been received from the city attorney, the 'no skateboard' signs will remain. In addition, there will be a sign posted in close proximity to the Lennis courts with, "Absolutely no skateboard riding on tennis courts". Because of the danger at Linda Vista Park with skateboards on the hills Commissioners felt signs should be posted there prohibiting skateboards also. The Commission thanked the young men for coming and making them aware of their feelings. 10. Youth Interaction w/City Government Chairman Fisher asked the Director to give a background for this dis- cussion. Introduction of the three students from Monta Vista and Cupertino High Schools were made by Stephen Dowling. Youth When asked by the Commission what the reaction to becoming involved inter- with city government was, the school representatives stated they felt action the desire or wish to become involved in local government was lacking if/city ;ov't. Regular Meeting of Parks & Recreation Commission - February 5, 1976 Page 3 9 OLD BUSINESS (continued) j on the part of students because they really did not understand Youth government on the local level. School curriculum concentrates inter► on study of state and federal government and not on the local level, action w/ therefore, they couldn't become interested in something they didn't city gov' understand. (cont'd) Lengthy discussion followed looking for ways to spark student interes and involvement in local government. Some of the comments brought forth included: 1) Students do not know local issues so aren't interested in involvement; 2) Many of the students would not want to get involved anyway, however, a certain percentage would be interested; 3) The school district board of trustees has a student representatives who reports back to the students through the Inter-District Council (IDC). The IDC has one representative from each of the ,seven (7) high schools and meets every two weeks; 4) A student representative to the Parks and Recreation Commission would be a logical starting point. Students may not be interested in all commissions and city council involvement may be too complicated for them; 5) A student representative shouldn't be a token representative. Some voting power should be available. With seven votes on the Parks & Recreation Commission now, two votes would be needed to form a majority on any vote (one each from Cupertino & Monta Vist H.S.) ; 6) Time for involvement is no problem if the student really wishes to be involved. Current student government activities are both during and after school hours; 7) One representative skipping around to various commissions would not be a good idea. Need continued involvement to know what is going on and to be of any value to commission; 8) School paper could have a column on city government. School TV could, also, be utilized; 9) Students may be able to get extra credit for baing involved in city commissions, particularly at the community college level; 10) To benefit the schools, should have at least one representative from each high school; 11) One student representative appointed to Parks & Recreation Com- mission could possibly report to IDC as the board of trustees representative does, however, with S'V41e & San Jose also located within high school dist. this rep. would mean little to them. 12) Another suggestion, a youth sub-committee to the Commission, such as the McClellan Ranch sub-committee; 13) Council aides such as Mayor Jackson has used in the past was discussed; 14) Need to get the feeling of the City Council to see if students could have equal vote if they were appointed to the Parks and Recreation Commission. The students feel a vote is necessary in order for member to feel of value. Recreation Supervisor, Steve Dowling, is to continue meeting with the young people to see if ® some concrete ideas can be worked out and be presented to the Commission at the March 9 meeting. age 4 Regular Meeting of Parks & Recreation Commission - February 5, 1976 OLD BUSINESS (continued) 11- Caretaker Interviews ` atervi w Director informed Commission that letters are being sent out to the e people who have expressed an interest in the caretaker (McClellan Ranch) position. Interviews will take place on Tuesday, February 17. 9:45 p.m. - 10 minute break 12. Historical Ordinance torica Commission's first concern regarding historical sites was the Baer house rdinance and whether it is worth saving and, if so, whether or not there is a way -comet. to keep it from being sold or destroyed until such time as a historical ordinance can be written. Commissioner Minnick was appointed to head a Q/tb-committee. Suggested people to assist Commissioner Minnick were: Sharon Blaine, AAUW; Catherine Gasich; and other members of the Historical Society. They are to investigate background of Baer house and to work on development of a historical ordinance and present material to the Commission at the March 9 meeting. ,ch. to Commission felt that qualified personnel should look at the Baer house pest to answer some of their questions. Architects Bill Irvine (H-Control) er hous and John Gatto (Planning Commission) will be asked to inspect the house. A motion by Commissioner Toensfeldt and seconded by Commissioner Gabriel to authorize a sub-committee, under the direction of Commissioner Minnick, to investigate and draft a Historical ordinance was passed unanimously. 6* 13. Ordinance Change & R Commissioner Gabriel has volunteered to prepare recommended changes to sdinance the Parks & Recreation Commission ordinance and present at the March 9 meeting. pdate 14. Parcourse arcourse Director referred to amemo which had been received from Wm. E. Ryder, Liability Director of Administratives Services, in which Mr. Ryder stated he had spoken to Mr. Smrekar of Fischer-Jensen Insurance. Co. (Co. that carries City ]viability insurance). Mr. Smrekar said that he and the risk manager of the insurance company had reviewed a request that the land around the Bubb-McClellan Rd. percolation pond be considered for a potential parcourse and could find nothing unusually detrimental about it. So far as the insurance company is concerned, we could proceed with such a project. 15. Adopt-a-Tree Program 15 per The cost to each resident family adopting a tree is to be $15.00. This ree figure was arrived at when inquiry was made by the Parks & Recreation Director of the Public Works Director. The $15.00 will cover cost of spraying, watering, fertilizing, etc. This work to be done by City crews. Commissioner Gabriel recommends posting the area to discourage vandalism to the trees or unauthorized picking of the fruit. Regular Meeting of Parks & Recreation Commission - February 5, 1976 Page 5 OLD BUSINESS (continued) 1 16. Nature and Mural Preserve Resolution Commission recommends that the McClellan Ranch Park sub-committee MCP.P review the updated, revised version of McClellan Ranch Park Recommende sub-comm. Uses and summarize into a meaningful resolution which can be more to update easily presented to the City Council (the recommended uses in its McClellan present form is rather long and cumbersome). Commissioner Gabriel -Ranch requests that the sub-committee be given two months to review and make rec. uses recommendations. Report will be made to Commission at its April meeting. 17. Sister City Program Guidelines Director informed Commission that City had dropped membership in the Sister Sister Cities program, however, Council is asking the Parks and cities Recreation Commission to follow up on the program. A sub-committee study has been appointed to pursue the sister cities project. Sub-committee members are Commissioners Foggiato and Klanick. C. Foggiato is to check with Mountain View, Sunnyvale and Long Beach for information and C. Minnick will contact San Jose and Santa Clara for information. 18. Discussion on Commission Program Assignments Commission members chose specific areas of interest in Parks and Recreatio Recreation Programming and Commission Responsibilities. They will program follow interest areas closely to gain more insight into department assign- �p programs. From time to time they will report on activities they have ments ® observed so all commissioners have a better idea of departmental activities. Areas of interest to be covered: Youth Programming & Activities - Commissioner Emling Teen Programming & Activities - Commissioner Toensfeldt _Adult Programming - Commission Fisher Senior Adult Program - Commissioner Gabriel Playground Activities - Commissioner Foggiato Nature & Science - Commissioners Foggiato & Gabriel Historical Resources and Plans - Commissioner Minnick Cultural Planning & Development - Commissioner Minnick Bike Trails & Recreation - Commissioner Fisher Park Development - Commissioner Gabriel Park Planning - Commissioners Gabriel & Toensfeldt Recreation Resource - Commissioner Gabriel Commission Liaison - Commissioners Fisher & Toensfeldt (Commissioner Snyder absent from this meeting and will make known his choice next meeting.) NEW BUSINESS 19. Voss Aver:ue rond nec,mmendation There is concern on the part of some interested residents that Voss Comm. Pond will be destroyed. Mrs. Nancy Hertert was in attendance rec. explaining development plans for the area, and the location of the C Council pond. She stated the owner has agreed to donate the property to the accept City, otherwise it will be drained because of liability. Voss pond property.: age 6 Regular Meeting of Parks & Recreation Commission - February 5, 1976 7P NEW BUSINESS (continued) oss Ave. Director informed the Commission that Naturalist, Karen Kobey, had and investigated the property some time ago and felt it wits a very valuable roperty property for nature programs, however, some of the practical problems she called attention to were . . . . 1) Use by community (or city) groups will probably not be widespread, limited to nature classes, scout groups, limited picnicking, etc. 2) Use by schools is also limited by the fact that the property is too far away to make walking to and from it pr:.,;t�cal. 3) Construction and maintenance of a fence a•cound the property would be costly. 4) Liability considerations. Who holds this responsibility? tss Ave. Commission discussed liability responsibility in case of an accident, and however, after due consideration, the Commission recommends to the roperty City Council that the Voss Avenue pond property be accepted by the City and be preserved as a nature preserve. The area could be used as a supplement to the McClellan Ranch Park since there is no pond there. The recommendation was unanimous. 6-0. Director will recommerl to the Planning Commission that, upon-request of the Parks & Recreation Commission, if Voss Avenue pond is preserved, it be fenced by the owner before presenting to the City. Pk. 20. Bid Opening for Memorial Park Softball Field and Tennis Courts Lighting ghting ds Director informed Commission that Howard's Electric Co, San Mateo, had made the lowest bid ($37,740.) for lighting for Memorial Park. Six companies submitted bids ranging from $37,740 to $50,048. MISCELLANEOUS 21. State Parks & Recreation Conference - February 28 - March 2, 1976 .P.R.S. Commissioners Toensfeldt, Foggiato, and Minnick to attend C.P.R.S. ference conference in Sacramento. (Toensfeldt, full conference and Foggiato and Minnick, weekend only.) 22. Cultural Calendar of Events. ncert Calendar of events (series to be called "1976 Community Sounds in the Park") ries at was distributed to the Commission. It is the plan for the Parks and orial Recreation Department to have a standing program of' Sunday afternoon rk special events during the spring and summer months at the amphitheater at Memorial Park. Every Sunday from May 2 to June 27, the calendar is filled. The program is to include junior high school, high school bands, a ballet recital, and the 12th Naval District Navy Band. 23. Parks & Recreation Commissioa Tour of Park Facilities - January 31 rk Following a tour of Cupertino's park facilities on January 31, a number cility of things were found which needed attention. Damaged tables, barbecue rk grills, plugged voter fountains, swings needing repair, damaged fences, quests trees needed trimming, etc. A memo was drafted to the director of public works asking that these items receive attention. With special attention being given to the picnic tables and grills because of the closeness of summer when these things will be to great demand and use. Regular Meeting of Parks & Recreation Commission - February 5, 1976 age 7 24. Commissioner Report on Council/Commission Chairmen Luncheon ` Commissioner Toensfeldt reported on the Council/Commission meeting ouncil/ which was held March 9. some items of discussion were: haommissionirmen a) Hillside General Plan (rezoning of west side of N. DeAnza Blvd.) ; sport b) First time Cupertino commissioner to be chosen in public interviews (H-Control commissioner to be chosen February 18); c) Gazebo plan for Memorial Park discussed; d) Proposed meeting of West side Mayors with San Jose and Central Fire District personnel; e) What is to be done with Baer h��use, if it is acquired. BUSINESS INITIATED BY COMMISSION 25. Horses at McClellan Ranch Park orses at Clellan Two ponies have been placed at McClellan Ranch Park by members of nch Park the Rollinghills of Cupertino 4-H club. Former club leader (Toensfeldt) stated she was not aware that horses would not be allowed in the 4-H area since it is not stated specifically in the lease agreement. Commission asked Mrs. Toensfeldt to submit a complete list of proposed projects planned in the club, to see if any projects are deemed incompatible with rural and nature preserve atmosphere. Further discussion and decisions will be held at next commission meeting on types of 4-H projects which would be compatible ADJOURNMENT 26. Meeting adjourned at 12:50 a.m. to the next regular meeting which journ will be held next month on Tuesday, March 9 because of the staff or 12:50 a.m. commissioners who will be unable to attend the regul€rly scheduled first Thursday of month meeting. Respectfully submitted by: Op- In— MNIllattison, Secretary s 10300 Torre Avenue, Cupertino Telephone: 252-4505 o MINUTES OF THE REGULAR FETING OF THE ® PARRS AND RECREATION COMMISSION HELD MARCH 17, 1976, IN THE CONFERENCE ROOM AT MCCLZL1_4N RANCH PARR, CLTERTINO, CALIFORNIA CALL TO ORDER 1. Meeting called to order at 7:40 p.m. on Tuesday, March 7.7, 1976 Call to by dice-Chairman Toensfeldt. order ROLL CALL 2, Commissioners Present: Toensfeldt, Minnick, Snyder, Foggiatos boll call Commissioners Absent: Fisher, Gabriel, Emling. Staff Present: Merle 0. Butler, Director Stephen Dowling, Recreation Supervisor Charles Boise, SJSU Intern Millie M. Mattison, Secretary Guests: Steffan Wennerberg, Skateboard Enthusiast Kathy Gaubatz, 4-H Club Leader (9:00 p.m.) INTRODUCTIONS 3. None MINUTES OF PREVIOUS MEETING 4. Minutes of regular meeting of Parks & Recreation Commission held Minutes o February 5, 1976 approved as submitted. 2/5/76 COMMUNICATIONS approved 5. None MONTHLY REPORT 6. Recrea"va Supervisor, Stephen Dowling stated there will be four Increase softball leagues this year (1976) A$ opposed to two leagues in 1975. in softb Staff feels that interest i. extremely high for there has been leagues interest shown from 50 teams for the 28 openings. Softball will run 5 nights per week with 3 games each night. Games are scheduled nightly at 6:45 p.m. ; 8:00 p.m. ; and 9:15 p.m. Commission questioned whether or not there would be sufficient parking space. Director felt it would be adequate because of the. staggered hours of the games Director stated that interviews for senior coordinator will be held Sr. Co- April 1. ordinato intervie Director called attention, also, to the increase is attendance over February of 1975. Figures show that Memorial _ark being open had made the difference. age 2 Parks & Recreation Commission Fleeting - March 17, 1976 MWTHLY REPORT (continued) aturalist Commissioner Toensfeldt asked about the naturalist tour program. olunteer Director stated that it is going very well, that there are high school rogram students now conducting tours on a regular basis. OLD BUSINESS 7. McClellan Ranch Park Plantings postponed until next regular meeting-April 1. 8. McClellan Ranch Park Caretaker Agreement etaker Commission informed that the caretaker agreement was scheduled to eement be signed by the Mayor on March 17 and by W. Thomas D<nt on March 18. igned Agreement to become effective April 1, at which time ail utilities should be installed and Mr. Dent plans to have his mobile home in place at McClellan Ranch Park. $P phone Commissioner Toensfeldt asked if there is a possibility for the t MCCRP installation of a pay phone at McClellan Ranch Park. Director stated it will be considered at some future date. 9. Youth Interaction w/City Government th in Three proposals were formulated in meetings with Monta Vista and govrt Cupertino high school officers relative to student interaction with roposals city government. These proposals are not fully developed recommendations but rather are designed to give Parks & Recreation Commission a base to work from. Proposal #1 - It is recommended that City Council consider having representation at high school Legislative Council meetings which meets bi-weekly. Proposal #2 - Consideration be given to placing high school students on City adivsory commissions, with the consensus feeling the Parks and Recreation Commission would be an important body to have student representation. Proposal #3 - Formation of a student government cl'db on each campus with a faculty advisor to coordinate club activities for students with political interests. The purpose of such a club would permit students with political interests (beyond student government) to organize in the same manner as other campus clubs which serve various student interests. The full content of these three proposals will be presented to City Council for comments and/or recommendations. (Suggestion: Packet such as the Council and commissions receive be sent to the legislative council so students are aware of what business is trans- acted by the City. Proposal #3 only.) 10. Historical Ordinance awning Commission reviewed copies of the proposed historical ordinance which sior had been drawn up by Commission Minnick and members of her sub-committee see (Sharon Blaine and Carolyn DeVries). Commissioner Toensfeldt felt it was oposed clear and acceptable. storical dinance Director stated that anytime land usage was concerned the Planning Commission should be involved, the-ifore, hearings should be before that body rather than the Parks and Recreation Commission. He recommended the Planning Parks and Recreation Commission Meeting - March 17, 1976 ]Page 3 OLD BUSINESS (continued) Commission and staff review the proposals for their comments. A motion was passed unanimously to send the proposed ordinance to the Planning Commission for commcnt and/or recommendations. Parks and Recreation Commission would appreciate a response from the Planning Commission by April 1, if possible. 11. Baer Residence Commissioner Foggiato, Bill Irvine of H-Control Commission, and Baer Karl Coombs of the Historical Committee of the AIA, toured the Baer residence property to determine, in their opinions, the architectural and historical value of the Baer residence. The main Baer house with its basement could have been designed by Mr. Parrish. From the standpoint of architecture, the house has no outstanding features. It is the general consensus of the commissioners who were present at the meeting that the main Baer home is not of great historical significance. However, it is felt that the small house, the blacksmith shop and the outhouse are most facksmith historic of all, as well as the outdoor fireplace. Commissioner shop Foggiato, in his report to the commission, made drawings showing the possibility of moving the Baer buildings to Memorial Park. Upon review however, it was the feeling of commission that if the black- smith shop were moved it would be more in harmony in the McClellan Ranch Park setting. Commission requested Commissioner Foggiato to redraw his plans, showing how the blacksmith shop could be placed, perhaps between the big barn and the milk barn at McClellan Ranch Park. Also, if approximate fig+;res could be acquired for moving blacksmith shop and other buildings to McClellan Rapcn Park. Commissioner Foggiato stated he would have plans and figures for April lst meeting. 12. Sister Cities Program General guidelines for a Sister Cities program will be presented idelines by Commissioners Minnick and Fog,g!.ato at the April 1 Commission or Sister meeting. ities rogram 13. Commissioner Duties, Ordinance Change and Name Change. Postponed until April 1. 14. 4-H Projects at McClellan Ranch Park There has been some question as to the acceptability of certain 4-H projects which the Rollinghills of Cupertino 4-H Club has active for projects the current year. The club leader, Airs. Gaubatz, had been asked to at McCRP present a list of active projects for 1976, which she did. A motion was initiated by Commissioner Foggiato and seconded by Commissioner Horses Snyder that the 4-H projects for 1976, as outlined in Mrs. Gaubatz' not list of projects, be approved except for the horse protect. The approved for McCRP . - om - 0 age 4 Parks and Recreation Commission Meeting - March 17, 1976 a OLD BUSINESS (continued)' "s approved list includes sheep, poultry, rabbits, vegetables, swine, beef and goats. 3 Ayes (Foggiato, Snyder, Minnick) 1 Abstension (Toensfeldt) 9:30 p.m. - Fifteen Minute Break 15. Skateboard Usage in City Parks Skateboard In answer to Commissioner Foggiato's question as to how other cities armed in are handling the problems of skateboard riding in parks, Director referred V Park to the results of a survey which he had taken after the . question arose Pk. during the February 5 meeting. Questionnaires were sent out to 15 cities in Santa Clara, San Mateo and Santa Cruz counties. Of the 13 answers received, 7 stated that skateboard riding has created problems in their city; 3 have contempleted some form of regulation against their usage; none of the cities have as yet prohibited use of skateboards in city parks; 4 have designated specific areas in which skateboards may be used; 2 cities have had incidents of a skateboard operator losing control and hitting a pedestrian; 1 city offers skateboard lessons in how to properly operate a skateboard; 4 of the cities have offered city- wide skateboard competitions. Commissioner Foggiato made a motion which was seconded by Commissioner Snyder that skateboard riding be banned in Linda Vista and Memorial Park. Motion unanimously approved. 4-0. There are to be no restrictions at this time in other City parks (i.e. , Somerset, Wilson, Portal). Further discussion to be held in September, 1976 (after a summer vacation of park usage) for park supervision to evaluate the skateboard situation, to see if problems still exist after having Linda Vista & Memorial Parks posted with "No Skateboard Riding" signs. NEW BUSINESS 16. Tree Preservation Ordinance Proposed At the suggestion of Councilman Jim Jackson, the Parks & Recreation tree pre- Commission is investigating the possibility of the City's need for a eervation special tree preservation ordinance to protect old and special trees. ordinance Dr. recommended sending an adapted version of Saratoga's tree ordinance to PlanninYalong with the proposed historical ordinance to the Planning Commission for commissiol their review, recommendations and comments. 17. Expansion of Organic Gardens Organic Motion was made and seconded to develop an additional 16 mini-plots (11 regular Gardens size) in corral area behind large barn at McClellan R2.rah Park. enlarged Unanimously approved. 4-0. MISCELLANEOUS ADJOURNAMENT Adjourn 18. C.P.R.S. Conference discussion 19. Meeting adj7urned at 11:10 p.m. 11:10 P.M. postponed until April 1. to regular meeting of April 1. Respectfully submitted by CITY OF CUPERTINO, State of California 10300 Torre Avenue, Cupertino Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE PARKS AND RECREATION COMMISSION HELD APRIL 1, 1976 IN THE CONFERENCE ROOM AT MCCLELLAN RANCH PARK, CUPERTINO, CALIFORNIA CALL TO ORDER 1. Meeting called to order at 7:40 p.m. on Thursday, April 1, Call to order 1976 by Chairman Fisher. RJLL CALL 2. Commissioners Present: Emling, Fisher, Foggiato (7:45 p.m.) , Roll call Gabriel, Minnick, Snyder, Toensfeldt Staff Present: Merle 0. Butler, Director Millie M. Mattison, Secretary Guest: Brenda Katai, Intern - Los Gatos/ Saratoga Recreation Department INTRODUCTIONS ® 3. None MINUTES OF PREVIOUS MEETING 4. Minutes of March 17 were corrected to read Catherine (not Approval of Kathy) Gaubatz, and on page 3 under item 14 corrected spelling minutes of Rolling Hills (not Rollinghills) of Cupertino 4-H Club. Approved as amended. 4 Ayes 3 Abstensions (Fisher, Gabriel, Emling) ELECTION OF OFFICERS 5. Motion by Commissioner Gabriel and seconded by Commissioner Election of Snyder that Commissioner Toensfeldt be selected as chairman officers of the commission for the coming year. Motion approved. 6 Ayes 1 Abstension (Toensfeldt) 6. Motion by Commissioner Emling and seconded by Commissioner Foggiato that Commissioner Minnick be selected as Vice- chairman. Motion approved. 6 Ayes 1 Abstension (Minnick) COMMUNICATIONS 7. Chairman Toensfeldt informed Commission that she had received notification of quarterly general meeting of the Bay Area Parks and Recreation Commission Council to be held in Marin ® County on April 23. Chairman Toensfeldt also informed Commission that she had received a phone message from Lila Engelfried at Lincoln I ge 2 Minutes of Parks & Recreation Commission Meeting - April 1, 1976 COMMUNICATIONS (continued) morial Pk. School stating that 6 names had been submitted for naming the play uipment equipment at Memorial Park. Further information is needed before ng contest proceeding with names for naming the "Ghostown" equipment. MONTHLY REPORT 8. Since the commission meeting fell on April 1, written monthly report figures were not completed in time for the scheduled meeting, however, rson City the Director called attention to the Sr. 's trip to Carson City, Nev. , ip for Sr. 's and also to their plans to travel to Salinas and Monterey, a trip planned in cooperation with DeAnza s California History Center. Lunch will be the only expense to the Seniors. - Director also informed Commission that interviews had been held today, . Coordi- (April 1) for Sr. coordinator's position. Six applicants were inter- tor position viewed for the 39 hr. per week permanent part-time position. lled - Parks and Recreation staff is in communication with the Sumitomo Bank of California concerning the possibility of planning a special Mother's Day (May 9) at Memorial Park. Besides the planned concert, ther's Day flower (carnation) or a small plant may be given to every mother Memorial Pk attending the park on that day. (Hopefully, something similar will be planned for Father's Day, also.) - The Easter festival will be held at Memorial Park this year on Easter Sunday, April 18. Program will begin at noon and continue ter Festi- until approximately 3:00 p.m. , with eg6 hunts (for ages 8 years and at Memoria under) , egg tosses, easter bonnet parade, etc. rk - Director stated he had met with members of the proposed South Bay Theater Guild with a proposal to utilize DeAnza little theater y facilities for a community theater outlet. Future meetings will be eeaata t eater outlet held with Mr. Royal Stanton, head of DeAnza's music department concerning this proposal. - In discussing the move-in schedule for the caretaker at McClellan Ranch Park, the Commission was concerned at the delay of utility ility in- installation for the mobile home being placed on the site. allation at - Director informed Commission that work on junior museum had begun CRP during this week and should be completed within approximately 3 weeks. OLD BUSINESS 9. Naturalist Karen Kobey reported to Commission on the progress of turalist the naturalist program at McClellan Ranch Park. She also presented ogramming slides highlighting McClellan Ranch Park and its natural beauty. d volunteer Copies of her naturalist docent booklet were given to the Commission. ogram Cupertino will begin working closely with the Environmentalist Volunteers (out of Palo Alto) in the fall, developing a full-fledged volunteer program. Ms. Kobey stated that a number o responses had been received from people wishing to volunteer their services after reading an article which had been printed in the Cupertino Scene. - Ms. Kobey also informed Commission that she has been working closely CRP - An with the Soil Conservation Service and that McClellan Ranch Park is erimental being used as an experimental station by the County, thereby receiving ation for many plants and services at no cost to the City. Cub Scouts and it Conser- Brownies volunteered their services for a day of planting a portion tion Service of the pasture area a short time ago, including four wing saltbush, Australian saltbush, bladderpod, quailbush and wolfberry. Minutes of Parks & Recreation Commission Meeting - April 1, 1976 Page 3 OLD BUSINESS (continued) These plants will provide food and cover for wildlife in the area. The observation platform which is being constructed in the Observation meadow is also being constructed by volunteers, as are the tower at McCRP nature trail markers. Both projects will be completed in the near future. The current volunteer program already existing at McClellan Ranch Park although fairly small, is very active. 10. Proposed Historical Ordinance. The proposed historical ordinance which has been approved by Proposed the Parks and Recreation Commission has been sent to the historical Planning Commission and will be reviewed by that body on ordinance to April 26. The Planning Commission's recommendations will be Planning Comm. discussed by the Parks & Recreation Commission on May 6. 11. Baer Residence Buildings In doing some contingency planning, Commissioner Foggiato Contingency has been unable, to date, to obtain the approximate cost of planning for moving Baer buildings to McClellan Ranch Park (if circum- placement of stances were such that such a move would come about sometime historical in the future.) Commission is of the opinion, however, that acquisitions it is unwise to set a precedent by placing historic acqui- sitions (such as the Baer buildings) at McClellan Ranch Park. Only those buildings which would enhance the setting of the Ranch should be placed there. - Commissioner Foggiato is to investigate the possibility of getting a West Valley College student to do a layout of Baer buildings to see if it would be a feasible plan for McClellan Ranch Park. (The question was raised as to who would be responsible for the blacksmith inventory if it were placed at McClellan Ranch Park.) - Commissioner Foggiato will also investigate the possibility of getting a West Valley student to draw up plans for the expansion of the Senior drop-in center. - It was discussed whether or not volunteers could be involved in the moving project, making it a community project. - Commissioner Foggiato stated that something must be done about Hazardous the barn at Memorial Park because it is an attractive nuisance condition of barn at Mem. 12. Sister Cities Program Park. The sister cities committee would like space in Cupertino Scene publicizing an open meeting inviting those people who Public meet- may be interested in becoming active in a sister cities pro- for sister gram. A meeting day and time should be established once cities pro- determining the availability of a room at City Hall. gram to be Mr. Ralph Jaeck, of City of Mountain View staff, who is res- set ponsible for the sister cities program in that city, has been suggested as a guest speaker for such a meeting. 13. Commission Duties, Ordinance Change and Name Change (for P & R. Comm. Parks and Recreation Commission) to retain same - After lengthy discussion it was moved that the Commission name. recommend to the City Council to retain its current name as l Page 4 Minutes of Parks & Recreation Commission Meeting - April 1, 1976 e OLD BUSINESS (continued) a "Parks and Recreation" commission, which is all encompassing and can include cultural, historical, sister cities, arts, etc. Motion carried 7-0. P & R Comm. - The Commission reviewed the duties as established by city ordinance ordinance and following the changes and additions brought about by the change to CC additional members, moved to recommend these changes and additions for approval to the City Council. Motion approved 7-0. - Subject of commission duties and responsibilities as discussed under Commissioner Gabriel's recommendations was postponed until May 6. 14. Parcourse Trail Parcourse at Director informed Commission that he had met with the artist who will Wilson Pk. be illustrating the twenty (20) different stations for the parcourse which is being planned for Wilson Park. More detailed illustrations and station descriptions will be presented at the May 6 meeting. 16 mini-plots 15. Chairman Toensfeldt asked whether or not work order requests had been approved fo: sent to public Works for the development of the 16 mini-plots which McCRP had been approved by the commission. An affirmative answer was given. NEW BUSINESS 16. Skateboard Film Skateboard Commissioner Emling stated there is a film on skateboard riding that is film available showing training, safety, as well as possibility of having skateboard contests dur-*.ng the summer. Director stated it would perhaps be a good film to show to the playground staff and participants during the summer program. MISCELLANEOUS 17. C.P.R.S. State Conference C.P.R.S. All commissioners and staff members who attended the state C.P.R.S. conference conference in Sacramento (Feb. 28-March 2) reported on sessions attended. 18. Chairman Toensfeldt stated she felt the mayor's luncheon report should be a regular agenda item each month. 7:30 to remai - Commissioner Emling asked if an earlier time could be set for beginning at P & R Comm commission meetings, and also if a specific time could be stated as a starting time stopping point. Two of the commissioners would have a difficult time making 7:00 p.m. meetings, therefore, 7:30 p.m. will remain as the starting time for meetings. A suggestion was made that, possibly, more Possible stud than one meeting per month could be scheduled, or a study session before session for each meeting in order to eliminate a late meeting. No decision was P & R Comm. reached on time for stopping meetings. BUSINESS INITIATED BY COMMISSION ADJOURNMENT Adjournment 19. None. 20. Meeting adjourned at 11:25 p.m. to regular meeting on May 6. Respectfully submitted by: M.M.Mattison, Secretary CITY OF CUPERTINO, State of California 10300 Torre Avenue, Cupertino Telephone: 252-4505 MINUTES OF THE REGULAR,MEETING OF THE PARKS AND RECREATION COMMISSION HELD MAY 16, 1976 IN THE CONFERENCE ROOM AT MCCLEL"". rcANCH PAM, CUPERTINO, CALIFORNIA CALL TO ORDER , 1. Meeting called to order at 7:54 p.m. on Thursday, May 6, 1976 Call to order by Chairman Toensfeldt. ROLL CALL 2. Commissioners Present: Emling, Fisher, Foggiato (8:26) o11 call Gabriel, Minnick, Toensfeldt Commissioners Absent: None (one vacancy) Staff Present: Merl 0. Butler, Director Millie M. Mattison, Secretary Guests: Jeanne Stancliff - Student of Park Management, West Valley College INTRODUCTIONS 3. Miss Stancliff MINUTES OF PREVIOUS MEETING 4. Minutes of April 1, 1976 approved as submitted. 6-0 nutes COMMUNICATIONS approved S. Correspondence berveen the Parks & Recreation Commission and Director of Public Works was given each commissioner. Final installation of utilities should be completed shortly. 6. John Vaughn's letter regarding study on cable television Purpose of the stud is to determine the services to be p y Cable TV offered under a cable system in order to best meet community i study objectives. This is a joint City/DeAnza College study. The j Commission discussed ways such a system would be beneficial 1 to the parks and recreation program, i.e. , educational pur- poses, promotion of programs, instructional help for classes (fitness, dance, canning, pruning, etc.) . Commissioner Fisher; is to meet and speak with Johr NTcugiin to clarify the specific aspect of cable. The type system to be installed will assist in determining usage. Commissioner Fisher will report to the Commission in June the results of the meeting. MONTHLY REPORT 7. Director informed commission that the Youth Employment program youth Empl. for the City will be under the Jurisdiction of the Parks and program Minutes of Parks Recreation Commission Meeting of May 6, 1976 age 2. MONTHLY REPORT (continued) outh empl. Recreation this summer. Donna Mart=nez has been hired for this (continued) position. Ms. Martinez is contacting the City's four high schools, industries, Chamber of Commerce, etc. , in an effort to secure confirmation of jobs for youth this summer. Three individuals have already been placed, and the program is just being organized. Last year, the City placed, approximately, 160 yos;ng people in jobs for the summer and the City is hoping to place even more this year. & R. Director also informed Commission that theme is to be a summer movie summer movie program this year, with full-length Disney movies being series shown four, days each week (M,T,W,TH,) at Lynbrook.High and Hyde, Collins, and Kennedy Jr. High Schools. Flyers will be distributed to the schools. orial Park The summer concert series is starting off very successfully. concerts Sunday May 9th features the Kennedy Jr. High School Band and flowers being given to every mother attending the concert courtesy of Sumitomo Bank of Cupertino. Daughters of the Cupertino Garden Club will be giving out the flowers. Director is pleased with the good publicity the department has received regarding the musical series. Chairman Toensfeldt commented on the large number of people attending the Easter Festival held in Memorial ?akk. OLD BUSINESS 8. Proposed Historical Ordinance storical Postponed until Planning Commission has an opportunity to ordinance review. The planning staff feels that an element containing the policies and goals is essential prior to the adoption of the ordinance. Last Marc'a (1975) the planning staff made a preliminary inventory of historical buildings which is in no way complete. Planning staff feels that further work needs to be done regarding this inventory prior to the adoption of an historical ordinance and will be essential in the development of an historical element. 9. Baer Residence Buildings - J. Foggiato aer blacksmitIL The Commission is in agreement that at such time (if or when) the shop Baer blacksmith shop is acquired, McClellan Ranch Park will be an ideal place to situate the building because of the rural and rustic atmosphere of the ranch. Questions were raised as to whose res- ponsibility it would be to see that none of the equipment was van- dalized or stolen. & R Comm. Parks and Recreation Commission recommends to City Council that recommends the City acquire the Baer blacksmith shop and move it to McClellan acquisition Ranch Park for housing and disp-ay of tools and equipment previously of Baer bI g. acquired. Motion approved 6-0. 10. Ghostown Names ostown namesi Commissioner Toensfeldt stated that the schools (with the exception of Linccln) have given her no information or results on the contest i Minutes of Parks & Recreation Commission Meeting of May 6, 1976 ; Wage 3. s OLD BUSINESS (continued) and asked that this be placed on the next agenda, which would give her sufficient time to, personnally, contact the school principals. '. 11. Sister Cities Program - Commissioner :Minnick When the Parks and Recreation Commission was expanded to Sister cities include cultural and historical activities and projects, for- program mer mayor, James Jackson, assigned the Parks and Recreation z Commission the responsibility for developing guidelines for a sister cities program. Staff and commission members have spent time attending International Sister Cities conference 1 and developing guidelines as requested by Mr. Jackson. Following the recent election, Councilman O'Keefe was given ; the responsibility of this program and the Commission will now work with him. Commissioner Minnick indicated that 3-4 1 cities in Japan were being contacted to see about their interest in this program. Commissioner Minnick will ask i Councilman O'Keefe about the involvement he now sees for the Parks and Recreation Commission. i 12. Parcourse Trails I Director displayed and explained how the exer-trail Parcourse (parcourse) signs would be designed for the different stations' (exer-trail) in the park. He explained that the signs are being made in i cooperation with Mountain View (sharing costs) for the 20- ® station signs. Director stated that, hopefully, the parcoursel signs would be completed by June. 13. Commission Assignments - Commissioner Gabriel As a brief background, Commissioner Gabriel explained that forComm. the commission to be more effective, taking initiative rather j assignments than a passive attitude toward what the community needs might be. he has compiled a complete list of parks and recreation i areas of responsibilities. Several meetings ago, each commissioner looked over the list and chose those areas of particular interest to them and each will do an in-depth study in those particular areas. From time to time, they will re- port back to the commission on different programs and activi- ties. List will be updated when new commissioners appointed. 1 14. Resolution for McClellan Ranch Usage 3 Resolution for Postponed until next regular meeting - June 3. ! McCRP usage i NEW BUSINESS 15. Cable TV Usage - Reported under Communication - Item 6. i 1 Minutes of Parks & Recreation Commission Meeting of May 6, 1976 age 4. i i }NEW BUSINESS (continued) 16. Bicentennial Plaque Placement i i-centennial The City Council has asked the Parks and Recreation Commission laque place- to make a recommendation for the location of the bicentennial agent plaque. Following a discussion, it was decided that the widening of McClellan Road will have a significant bearing on the park entrance, that the parking lot needed to be asphalted and marked for the increased usage it is receiving, and that the bicentennial plaque could be incorporated into an overall design for this area. Clellan Rd. Commission recommended to Council to pursue hiring an widening architect for the design of the McClellan Ranch Park entrance to coincide with the widening of McClellan Road, and to in- corporate the parking lot, landscaping and placement of the bicentennial plaque in this area. Approved 6-0. 17. See Item #16. MISCELLANEOUS j18. Mayor's Luncheon Meeting - Commissioner Toensfeldt s I upertino i Chairman Toensfeldt reported on subjects of discussion at Mayor's Scene holds luncheon May 6. Of interest to the Parks and Recreation Depart- non-profit went was that Cupertino Scene will now hold non-profit status for status for the mailing which will result in a savings of about $700 per mailing ! month. It was also noted that new Parks and Recreation Commission interviews and appointments will be made May 18. i 19. Concession-Memorial Park 1 oncession Discussion was held concerning concession sales in Memorial Park requests foil and other City parks. This was brought about due to city ord- Memorial Pk.j inance 13.04, section .180 which states permission must be given by the City Council before the sale of any article or thing j within a park. (( The department is building a small vending wagon for sno- cones and pop-corn sales on weekends, with proceeds to go to cultural events within the park. Also, on large, special events (i.e. , 4th of July) concessions will most likely be sold in the park and permission should be obtained. A policy regulating this needed to be recommended to the City Council. Following discussions on outside organizations or service club sales, it was agreed that only the City and the Parks and Recreation Department should handle the sales. No alcoholic beverages should be sold at any time. Proceeds from sales should be regulated towards Senior Center addition at Memorial and Jr. Museum at McClellan Ranch Park. Booth sales personnel could be volunteers working in each program. ounty work 20. County *uvenile Court Work Program will begin scraping McClellan program Ranch barn next week and will paint barns after that. The City scrapes and will be responsible for --he paint only. Director stated there paints McCRF is $9,000 in 1976-77 budget for re-rooting the barn. barn Minutes of Parks & Recreation Commission Meeting of May 6, 1976 ' Page 5. BUSINESS INITIATED BY COMMISSION 21. None h.DJOUR'�SMENT 22. Meeting adjourned at 10:35 p.m. to the next regular meeting to ;Adjournment be held June 3, 1976 at McClellan Ranch Park - Conference room. 10:35 p.m. Respectfully submitted: MMMattison, Secretary I r l I I I I I t CITY OF CUPERTINO, State of California • 10300 Torre Avenue, Cupertino Telephone: 252-4505 ® MINUTES OF THE REGULAR.MEETING OF THE PARKS AND RECREATION COMMIS31ON HELD MAY IN 1976 IN THE CONFERENCE ROOM A7 MCCLELLAS RANCH F 4RK, CUPERTINO, CALIFORNIA CALL TO ORDER 1. Meeting called to order at 7:54 p.m. on Thursday, May 6, 1976Call to order by Chairman Toensfeldt. ROLL CALL 2. Commissioners Present: Emling, Fisher, Foggiato (8:26) oll call Gabriel, Minnick, Toensfeldt Commissioners Absent: :'^ne (one vacancy) Staff Present: Merl 0. Butler, Director i Millie M. Mattison, Secretary Guests: Jeanne Stancliff - Student of Park Management, West Valley College INTRODUCTIONS I ® 3. Miss Stancliff MINUTES OF PREVIOUS MEETING 4. Minutes of April 1, 1976 approved ae submitted. 6-0 nut es approved COMMUNICATIGNS 5. Correspondence between the Parks & Recreation Commission and Director of Public Works was given each commissioner. Final f installation of utilities should be completed shortly. 3 6. John Vaughn's letter regarding study on cable television Purpose of the study is to deter.aio a the services to be SCable TV I offered under a cable syste-i in order to 'best meet community i study objectives. This is a joint City/DeAnza College study. The Commission discussed ways such a system would be beneficial to the parks and recreation program, i.e. , educational pur- poses, promotion of programs, instructional help for classes (fitness, dance, canning, pruning, etc.) . Commissioner Fisher is to meet and speak with John Vaughn to clarify the specific aspect of cable. The type system to be installed will assist in datermin4.ng usage. Commissioner Fisher will report to the ; Commission in June the results of the meeting. { MONTHL`( REPORT } 7. Director informed commission that the Youth Fmployment program Youth Empl. for the City will be under the jur ;diction of the Parks and program a r c ea onCommission meeting o y , age 2. MONTHLY REPORT (continued) uth empl. Recreation this summer. Donna Martinez has been hired for this . (continued) position. Ms. Martinez is contacting the City's four high schools, industries, Chamber of Commerce, etc. , in ar effort to secure confirmation of jabs for youth this summer. Three individuals have already been placed, and the program is just being organized. Last year, the City placed, approximately, 160 young people in jobs for the summer and the City is hoping to place even more this year. & R. Director also informed Commission that there is to be a summer movie summer movie program this year, with full-length Disney movies being series shown four days each week (M,T,W,TH,) at Lynbrook High and Hyde, Collins, and Kennedy Jr. High Schools. Flyers will be d ,stributed to the schools. orial Park The summer concert series is starting off very successfully. concerts Sunday May 9th features the Kennedy Jr. High School Band and flowers being given to every mother attending the concert courtesy of Sumitomo Bank of Cupertino. Daughters of the Cupertino Garden Club will be givin.3 out the flowers. Director is pleased with the good publicity the department has received regarding the musical series. Chairman Toensfeldt commented on the large number of people attending the Easter Festival held in Memorial Pask. OLD BUSINESS 8. Proposed Historical Ordinance storical Postponed until Planning Commission has an opportunity to ordinance review. The planning staff feels that an element containing the policies and goals is essential prior to the adoption of the ordinance. Last March (1975) the planning staff made a preliminary inventory of historical buildings which is in no way complete. Planning staff feels that further work needs to be done regarding this inventory prior to the adoption of an historical ordinance and will be essential in the development of an h tstorical element. 9. Baer Residence Buildings - J. Foggiato aer blacksmit The Commission is in agreement that at such time (if or when) the shop Baer blacksmith shop is acquired, McClellan Ranch Park will be an ideal place to situate the building because of the rural and r-,1stic atmosphere of the ranch. Questions were raised as to whose res- ponsibility it would be to see that nine of the equipment was van- dalized or stolen. & R Comm. Parks and Recreation Commission reco.amends t�_ City Council that recenmiends the City acquire the Baez blacksmith shop and move it to McClellan acquisition Ranch Park for housing and display of tools and equipment previously of Baer bl g. acquired. Motion approved 6-0. 10. Ghostown Names ostown names Commissioner Toensfeldt stated that the schools (with the exception 4� of Lincoln) have given her no information or results on the contest i i Minutes of Parks & Recreation Commission Meeting of May 6, 1976 it -page 3. OLD BUSINESS (continued) i and asked that this be placed on the next agenda, which would give her sufficient time to, personally, contact the school principals. { 11. Sister Cities Program - Commissioner Minnick When the Parkas and Recreation Commission was expanded to Sister cities include cultural at.d historical activities and projects, for program mer mayor, James Jackson, assigned the Parks and Recreation f Commission the responsibility for developing guidelines for a sister cities program. Staff and commission members have spent time attending International Sister Cities conference ani developing guidelines as requested by Mr. Jackson. y Following the recent election, Councilman O'Keefe was given ! the responsibility of this program and the Commission will i now work with him. Commissioner Minnick indicated that 3-4 cities in Japan were being contacted to see about their i interest in this program. Commissioner Minnick will ask Councilman O'Keefe about the involvement he now sees for the Parks and Recreation Commission. 12. Parcourse Trails i Director displayed and explained how the exec-trail Parcourse (parcourse) signs would be designed for the different stations! (exec-trail), in the park. He explained that the signs are being made in cooperation with Mountain View (sharing costs) for the 20- station signs. Director stated that, hopefully, the parcourse signs would be completed by June. 13. Commission Assignments - Commissioner Gabriel As a brief background, Commissioner Gabriel explained that forComm. the commission to be more effective, taking initiative rather assignments than a passive attitude toward what the community needs might j be. he has compiled a complete list of parks and recreation areas of responsibilities. Several meetings ago, each commissioner looked over the list and chose those areas of particular interest to them and each will do an in-depth study in those particular areas. From time to t1me, they will re- port back to the commission on different programs and activi- ties. List will be updated when new commissioners appointed. 14. Resolution for McClellan Ranch Usage: Resolution for Postponed until next_ regular meeting - June 3. McCRP usage i NEW BUSINESS I 15. Cable TV Usage Reported under Communication - Item 6. I i I i Minutes of Parks S Recreation Commission Meeting of May 6, 1976 age 4. ;'NEW BUSINESS (continued) , 16. Bicentennial Plaque Placement -centennials The City Council has asked the Parks and Recreation Commission i-centennial ennial to make a recommendation for the location of the bicentennial laquent place- i plaque. Following a discussion, it was decided that the widening of McClellan Road will have a significant bearing on } the park entrance, that the parking lot needed to be asphalted and marked for the increased usage it is receiving, and that the bicentennial plaque could be incorporated into an overall design for this area. Clellan Rd. Commission recommended to Council to pursue hiring an widening architect for the design of the McClellan Ranch Park entrance to coincide with the widening of McClellan Road, and to in- corporate the parking lot, landscaping and placement of the bicentennial plaque in this area. Approved 6-0. 17. See Item #16. iMISCELLANEOUS 18. Mayor's Luncheon Meeting - Commissioner Toensfeldt i uFdrtino Chairman Toensfeldt reported on subjects of discussion at Mayor's Scene holds i luncheon May 6. Of intere:at to the Parks and Recreation Depart- non-profit i mert was that Cupertino Scene will now hold non-profit status for status for the mailing which will result in a savings of about $700 per month. It was also noted that new Parks and Recrearion Commission mailing interviews and appointments will be made May 18. 19. Concession-Memorial Park oncession ( Discussica was held concerning concession sales in Memorial Park requests fob and other City parks. This was brought about due to city ord- Memorial Pk.} inance 13.04, section .180 which states permission must be given by the City Council before the sale of any article or thing within a park. The department is building a small vending wagon for sno- cones and pop-corn sales on weekends, with proceeds to go to .ultural events within the park. Also, on large, special events 1 (i.e. , 4th of July) concessions will most likely be sold in the pirk and permission should be obtained. A policy regulating this needed to be recommended to the City Council. Following discussions on outside organizations or service club sales, it was agreed that only the City and the Parks and Recreation Department should handle the sales. No alcoholic 1 beverages should be sold at any time. Proceeds from gales should be regulated towards Senior Center addition at Memorial and Jr. Museum at McClellan Ranch Park. Booth sales personnel could be vciunteers working in each program. ounty work 20. County Juvenile Court Work Program will begin scraping McClellan program ! Ranch barn next week and will. paint barns after that. The City scrape:: andl will be responsible for the paint only. Director stated there paints McCRP,, is $9,000 in 1976-77 budget for re-roofing the barn. barn E i Minutes of Parks & Recreation Commission Meeting of May 6, 1976 { Page 5. BUSINESS INITIATED BY COMMISSION 21. None t ADJOURNMENT 22. Meeting adjourned at 10:35 p.m. to the next rsgular meeting to Adjournment be held June 3, 1976 at McClellan Ranch Park - Conference room. f 10:35 p.m. IR - i I Respectfully submitted: Arm MMMattison, Secretary i i I i 1 1 9 CITY OF CUTERTINO, State of California 1 10300 Torre Avenue, Cupertino Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE PARKS AND RECREATION COMMISSION HELD JUNE 3, 1976 IN THE CONFERENCE ROOM AT MCCLELLAN RANCH PARK, CUPERTINO, CALIFORNIA CALL TO ORDER 1. Meeting called to order at 7:40 p.m. on Thursday, June 3, Call to order 1976 by Chairman Toensfeldt. ROLL CALL 2. Commissioners Present: Toensfeldt, Emling, Fisher (8:25 pm) Roll call Commissioners Absent: Minnick, Gabriel INSTALLATION OF NEW COMMISSIONERS 3. Two new commissioners were installed by Deputy City Clerk, Installation: Ellen Pagnini. Mrs. Geraldine (Gerry) O'Hara, who will Eyerman & fill the unexpired term of Willis Snyder (April, 1979) ; O'Hara and Miss Elizabeth (Beth) Eyerman, replacing John Foggioto. Miss Eyerman's term will expire April, 1977. INTRODUCTIONS 4. Mrs. Pegg Eyerman, mother of Commissioner Eyerman, and Guests Miss Maggie Eyerman, younger sister of Commissioner Eyerman of Hollister, California; Mark Kirmse (West Valley student) , Cupertino Nancy Sallan, Cupertino Sandra Blackford, Sunnyvale. MINUTES OF PREVIOUS MEETING 5. Minutes of Parks and Recreation meeting of May 1, 197E Minutes approved. 3 ayes, and 2 abstensions (Eyerman, O'Hara) approved COMMUNICATIONS 6. None MONTHLY REPORT 7. Director explained for the benefit of the new commissioner Monthly re- Eyerman and O'Hara the reasons for the monthly Parks and port explana- Recreation monthly report. One) to indicate activities tion of the department to the Commission and Council, and two) i to compare attendance figures from year to year. He I called attention to general areas of the report and speci- fic program activities. Senior teens trip to Hawaii on June 23 for a week's Sr. Teens stay. In response to Commissioner O'Hara's question, L Page 2 Minutes of Parks & Recreation Commission - June 3, 1976 1 MONTHLY REPORT (continued) i Monthly report Director stated that activities are not restricted to students living in Cupertino, but to all students within the schools where programs are offered. Seniors - Senior's walk to DeAnza College to attend a movie showing San Francisco's 1906 earthquake which was presented by the Calif. History Center. Seniors also went to Marine World in May. They have a trip planned in June to Napa and the wine country. Naturalist - The Parks & Recreation Naturalist has finalized cooperative plans with the Midpeninsula Regional Park District which will include the Fremont Older Ranch as the site for youth campouts this summer, as well as, day nature study areas for playgrounds. MP concerts - As public becomes more aware of the Memorial Park Sunday Loncerts, the attendance is growing each week. A regular schedule is planned through September. This Sunday, June 6, five different groups will be participating, as part of the DeAnza Day celebration. Tennis - There will be 92 tennis players participating Saturday, June 5? in a DeAnza Day tennis tournament. - In addition to the concerts a. d tennis tournament, there will also be a square dance hoedown, a pf.g pen playground, and a Senior information booth sponsored by the Parks and Recreation Department on DeAnza Day. In-<Service - In-Service Training for summer leadership is scheduled for June 28; training specialists' classes will begin the week of June 28; and playgrounds and day camp programs will begin July lst. S. Director informed the commission of the new program being offered by the Parks and Recreation Department this summer. A film series Disney films called "A Disney Summer" will be offered at Lynbrook High (Tuesdays) and at Collins (Thursday) , Kennedy (Wednesday) and Hyde Jr. High Schools (Monday). A series of six films will be shown. Cost per child is $4 for the series. OLD BUSINESS Cable TV 9. Cable TV - Commissioner Fisher discussion As a courtesy, Commissioner Fisher supplied background information for Cupertino on the subject to Commissioners Eyerman and O'Hara, then reported that there had been several meetings of the cable TV committee, one of which Commissioner Fisher attended. The committee is made up of local people with good background knowledge on cable TV systems. Discussed were the whys and wherefores, the wide varieties of possibilities for using cable, as well as, the pitfalls of a cable system. He exhibited for the commission's viewing, an eleven page set of comments, pro and con, which had been compiled from a survey taken earlier. He stated that school people are enthusiastic, but feel it may be difficult to make it work (i.e. , financing, and the inventory of school facilities to integrate with cable TV) . Much of Cupertino's utilities are underground and TV cables are usually strung along existing utilities (above ground). Sunnyvale's TV system was cited as one having a poor experience with cable, such as doubling costs, etc. It would be very expensive and highly technical to interconnect with surrounding cities, etc. If dealing with Cuper- tino, the system would be predominately educational in nature. Cable system would have several channels, certain channels of which would be mandated by the FCC, while others would be open to other users. Uses of cable in major market areas (3,500 people or more) which is mandated by FCC nust include: l) Rebroadcast channel; 2) Local org- anizations channel; 3) Public assess channel; 4) Educational channel; Minutes of Parks & Recreation Commission - June 3, 1976 Page 3 c OLD BUSINESS (continued) ® 5) Local government channel; and 6) Leased channels (i.e. , Cable TV pay, government, police, etc.). The committee investi- (continued) gating cable TV systems will be continuing and will be asking more experts to speak to the committee regarding this subject. Chairing the committee is John Vaughn, I Administrative Assistant, and what John is asking of the Parks & Recreation Department, at this point, is nothing more than a list of proposed uses which would be of value for use with a TV system. 10. Sister Cities Program No action on sister cities program until answer is received { Sister cities from the City Council regarding Park & Recreation Commission program recommendation. 11. Historical Ordinance The Director called attention to a memo which had been Proposed received from Jim Sisk, Planning & Development Director, historical in which he stated that the Planning Commission had re- ordinance viewed the planning department staff report of April 22, 197 and, as a result of that review, the Planning Commission adopted resolution #1532 indicating that, in their opinion, preparation of the historical ordinance shall be delayed un- til historical work can be done from a broader general plan ® element basis, therefore, no further action is to be taken in regard to preparation of a historical preservation ordi- nance until a historical element of the general plan can be prepared and adopted by the City Council. 12. Concessions Director informed the Commission that, by a 3-2 rote of the Memorial Pk. City Council, there will be a concession operated in Memor- concession ial Park. It will be operated on a trial basis through the summer (1976) by Parks and Recreation personnel and money earned from this concession will be used for cultural event in the park. 13. Commission Assignments - C. Gabriel Since Commissioner Gabriel was absent to make this report, Commissioner the Director explained to Commissioners Eyerman and O'Hara assignments the background of how the assignments came about, and that the commission discussed and decided to develop a list encompassing all youth and adult programs and activities offered by the Department. Each commissioner chose areas of the programs which was of particular interest to him/her and would pursue (on an ongoing basis) these areas of inte- rest and report, from time to time, on developments in his or her particular interest area. When entire c:-mission is in attendance, these assign- ments will, again, be discussed and reassigned because of the change in personnel on the commission. 1 PARKS & RECREATION 9 of 11 C,"OMMISSION - MINUTES ( 1971 - 1978 ) Page 4 Meeting I rs a Recreation CommIsslon - June . , 3 OLD BUSINESS (continued) , lay equip- 14. Ghostown Store Names nt names Because of the lack of response from the school district regarding the naming of the Ghostown Flay equipment at Memorial Park, (the commission had hoped there could be some coordination of the study of Cupertino's history and naming the equipment) the commission chose 14 well known names from Cupertino's past and these names will be placed on the play equipment. The names are: Baer's Blacksmith Shop, Cali Food and Grain Mill, Jail, Home Union General Store, Cupertino General Merchandise, San Jose-Los Gatos- "nter- Urban Railroad Co. , Wells Fargo & Co. Express, Los Palmas Winery, Mariani's, West Side Post Office, Lincoln School, U.S. ?Marshall, Saloon, and Livery Stable. 15. None. NEW BUSINESS p propert 16. Crump Property Development Plans �elopment Mr. Lohr, President of Lohr-Turgeon Develooment Association, was in attendance to explain plans for the development of the Crump Property which lies directly across Stevens Creek from McClellan Ranch Park. The area to be developed consists of 11.4 acres and is to come before the Planning Commission next week (June 14) , and will be developed behind the flood plain egtablished by the Santa Clara County Valley Water Dist. The association will dedicate an area just under 5 acres* to the City which the Parks & Recreation Department desires be left in the same state as the nature and rural McClellan Ranch Park. ue.stions •eferred to Commission has been asked to comment on four questions referred Comm. to regarding the development. 1. Question: Can the 5 acres be R _ega Co successfully incorporated into the McClellan Ranch Park? Answer: p dedi- Very desirable. The nature trail can be incorporated to include ation acres the new area across creek. No picnicking encouraged in the area. 2. Question: If so, what type of activities will take place on the five-acre acquisition and how will those activities affect future resident? Answer: Nature trail and much the same type of program as is held in McClellan Ranch Park already. 3. Question: What type of access is needed to connect 5-acre acquisition to larger park site and how will adjoining residents gain access to the park? Is a foot bridge needed, if so, where and who paFrs? Answer: Rustic^ bridge or stepping stones. Staff would have to walk the creek to decide where the best or most logical place for access. Mr. Lohr stated that his company would help design an access bridge or stepping stones. Commissioner Fisher feels it should not be made so readily accessible. 4. Question: Since Scenic Blvd. and Scenic Circle will be public streets, how can City ensure that park users will not la_k in new residential neighborhood? Answer: Commission feels there is no positive way to ensure 'no parking' in housing development for people who wish to park and walk across to the park except to place NO PARKING signs, or design street in such a manner (grading, perhap to discourage any ;larking. Director stated that people are still, and will continue to be encouraged to park at Monta Vista High School and walk down to the park because of the lack of available parking space. e Meeting of Parks & Recreation Commission - June 3, 1975 T Page 5 NEW BUSI`'ESS (continued) Commission feels that it should be stared in the Code, CC&R report Covenents & Restrictions (CC&R) , to make prospective buyers re: aware of the park zcross the creek, the nacural state of accessibility part- and of the proposed access, and of the noise of Black- of McCRP to berry Farm. Mr. Lohr said it could also be stated in a Pape Crump dev. called the "White Slip" which is in the real estate report and buyers must read and sign when buying a home. 17. Varian and Monta Vista Park Plans Director stated that the City Council would like a recom- 4 tennis mendation from the Parks and Recreation Commission regarding courts for development plans for Varian (Stevens Creek) and Monta Vista Varian Pk. Parks, whether or not to stay with original plan. It was moved by Commissioner Fisher and seconded by Commissioner Eyerman to recommend to the City Council the installation of four (4) tennis courts at Varian Park, as originally planned. Motion unanimously approved. 5-0. 18. 4th of July Director stated there would be a full day's celebration at Bicentennial Memorial Park to celebrate our nation's bicentennial birth- 4th of July day. The day's events will begin with George Washington crossing the Delaware (lake) , a nationally coordinated bell ringing at 11:00 a.m. (everyone bring own bell) , a barber- shop quarte", community sing, family picnic, te_Lnis exhibi- tion, a bicentennial melodrama, kids' races & contests, new games, a band concert, square dancing, and a home run hitting derby. MISCELLANEOUS 19. Mayor's Luncheon No report (not held yet this month) . 20. School District Community Services Tax Usage. Commission would like further information on the C.U.E.S.D. More inf. use of community services tax, distribution of said money, desired re: etc. Commissioner Emling is to contact Mr. Correia, Reg- CST ional Coordinator of Community Schools at San Jose State University, for further information and will report to Commission in July. 21. County .Probation Personnel Director informed Commission that young men from the county SC County probation department scraped and painted the McClellan probation Ranch Park milk barn and big barn, with the City furnishing personnel the paint. This project was brought about by Mr. Al paints at ® Chappell. Director stated the young men had done a nice McCRP job. The had, also, done some weeding in the area, and i knocked down one dilapidated building which was planned to be demclished. Page 6 Parks & Recreation Commission Meeting - June 3, 1976 s BUSINESS INITIATED BY COWaSSION (centennial 22. Director showed map of the planned Bicentennial Redwood Grove at edwood Grove City Hall. Bicentennial Committee is providing $500 toward cost t City Hall of grove. Plan is to go out to bid. 23. Memorial Park Lighting r-n—rial Pk. Howard's Electric Contracting Co. has indicated the poles for - .:'::ag lighting the Memorial Park tennis courts and softball field will be shipped this week (week of June 3) and installation should begin ;.4onday, June 7 and be completed in time for the softball leag9ie to begin June 14, if all meets proposed schedule. ADJOURNAMENT ' journmez.~ 24. Meeting adjourned at 10:40 p.m. to the next regular meeting of July 1, 1976 at McClellan Ranch Park conference room. Respectfully submitted by: /� • Millie M. Mattison, Secretary `® CITY OF CUPERTINO, State of California 10300 Torre Avenue, Cupertino Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE PARKS AND RECREATION COMMISSION HELD JULY 1., 1976 IN THE CONFERENCE ROOM AT MCCLELLAN RANCH PARK, CUPERTINO, CALIFORNIA CALL TO ORDER 1. Meeting called to order at 7:49 p.m. on Thursday, July 1, Call to 1976 by Chairman Toensfeldt. order ROLL CALL 2. Commissioners Present: Toensfledt, O'Hara, Gabriel, Eyerman Roll call Commissioners Absent: Emling, Minnick, Fisher INTRODUCTIONS 3. None MINUTES OF PREVIOUS MEETING 4. Minutes of previous Parks and Recreation Commission meeting Approval of approved as submitted. 3 Ayes (Toensfeldt, O'Hara, Eyerman) minutes 1 Abstension (Gabriel) COMMUNICATIONS 5. Through 11. Copies of all the sound-off cards which had been received Communicatio during the month were give n to the commissioners for their information. Director stated that in the future this practice would be continued. MONTHLY REPORT 6. - Director called attention to the twilight softball league Softball which was started this year because of the lights not being installed at Memorial Park in time for a regular season. Work on the lights will resume when electricians' strike is over. - Teens' trip to Hawaii was a great success with a luau, shows , Hawaii trip side trips, lying on the beach, etc. , as highlights. for teens - Nature trail is now complete with stations installed for identifying areas. Nature trail - Nature museum almost completed, and most equipment is ready for installation. It will be open to the public during Nature museu the July 31 McClellan Ranch Day. Total attendance is up over last year's attendance, with Attendance Memorial Park being a plus factor in the increase. Parents of participants in gymnastics and tumbling/trampo- line classes are very enthusiastic about program. Commissioner Toensfeldt asked the status of the Santa Clara S.C. County County probation department project of painting the McClellan probation Ranch barn. Director will check on the status of this program dept. with the new fiscal budget now under way. Parks & Recreation Commission Minutes - July 1, 1976 MONTHLY REPORT (continued) CRP fence Commission recommends that the major portion of the McClellan Ranch Park fence be left in its present state. OLD BUSINESS le TV 13. Cable TV - Commissioner Fisher Discussion postponed until next regular meeting when Commissioner Fisher can report. Assign- 14. Commission Assignments ats Postponed until full commission present. mm. Serv. TaK 15. School District Community Services Tax - Commissioner Emling Postponed until Commissioner Emling present to give report. 16. July 4th y 4th Commissioners were given schedule of day's activities and informed morial Park that program would proceed as scheduled except for the square dancing. That portion of program cancelled when the caller stated that he and most of the club's dancers would be out of town. CRP resolut 17. McClellan Ranch Park Resolution of Uses - Commissioner Gabriel n of uses Incomplete, Commissioner Gabriel stated that list would be ready by September meeting. NEW BUSINESS se garden 18. Rose Garden for Senior Drop-In Center Area of Aemorial Park Mayor Meyers has suggested that a rose garden be developed in the area where the old Parrish House stood at Memorial Park. Commission feels this is an excellent idea. Commission is hopeful that plant donations can be made by interested. residents. Commissioner Toensfeldt suggested that perhaps she Cupertino Nursery would sell rose bushes at cost to all who planned to donate a rose bush to the City for the garden. Other suggestions for preparation of the ground and actual planting were made. Also, that maintenance of the garden be a Senior project. Director to check with Parks division of Public Works to see if, in fact, roses can be grown in the shade of oak trees, and if there is a possibility for planting a border of oleanders between Stevens Creek Blvd. and the Seniors' garden area. urge for usi 19. Charge for Use of Tennis Lights at Memorial Park tennis gh-s at KI Discussion on charging for use of the tennis court lights at Memorial Park was held following the installation of the system. Director gave a general verbal breakdown of what costs for operation would be. He will follow this up with a written report for the next commission meeting. Upon the Commission's approval, it will be Parks and Recreation Commission Minutes - July 1, 1976 NEW BUSINESS (continued) submitted to the City Council. Cost breakdown is to include leader's salary for super-vision, energy usage and bulb re- placement. It appears the cost will be approximately 50c per court per hour. Cost was included in the softball entry fee for use of the softball lights. 20. Midpeninsula Regional Park District Midpeninsula Following the joint meeting of the Midpeninsula Regional Region Park Park District, the Cupertino City Council, the Planning District Commission and the Parks and Recreation Commission, Commissione master plan Toensfeldt stated her feeling was that the District seemingly has no ultimate goal (acreage goal) ; that there seems to be a power play between the District and city councils; no answer to cooperation with the cities; LAFCO sphere of influence boundaries; no guidelines in relationship to cities' use of facilities (liabilities, etc.) . Director stated that the District has been cooperative con- cerning Cupertino's use of their property. The Department's in-service training staff spent two nights on the property, and the Nature Camp program will use the property weekly throughout the summer. Commissioner Toensfelt felt, as did the other commissiurers, that if there could be coordination with other cities in regard to the Midpeninsula Regional Park District, all cities could benefit from Use of the property. ® The City Council has asked the Commission to examine the master plan of the District and comment on same before the August 2 Council meeting. Therefore, the next regular meeting of the Parks & Recreation Commission will be held on Thursday, July 29, rather than on its regular first Thursday of the month. MISCELLANEOUS 21. Mayor's Luncheon Subjects of concern to the Parks and Recreation Department Mayor's was the discussion of the rose garden for the Senior Drop In luncheon Center area, and the Council's request for comments from the commission regarding the Midpeninsula Regional Park District's , master plan. 22. Crump Property Commissioner Toensfeldt explained that she had attended a Crump prop- Planning Commission meeting at which the Crump property had erty - foot been discussed. Upon learning of the desirability of having bridge a foot bridge constructed for access to 'McClellan Ranch Park, Mr. Gatto of the Planning Commission recommended the foot bridge be built. Mr. Lohr of the Lohr-Turgeon Development ® Association agreed that his association would contribute $2,000 toward the construction of such a foot bridge, however, his company wishes to be released from any liability regarding w' the structure. Parks and Recreation Commission Minutes - July 1, 1976 MISCELLANEOUS (continued) Commissioner Toensfeldt stated that it seemed the concern of the residents in the Scenic Drive area was the Noise and traffic of Blackberry Farm rather than the accessibility to McClellan Ranch Park. BUSINESS INITIATED BY COMMISSION rian Park 23. Tennis Courts at Varian Park nnis courts Director informed the Commission that the City Council had over- ruled their recommendation regarding tennis courts at Varian Park. (Commission had recommended that. 4 courts be constructed at Varian Park and none at Monta Vista at this time.) Their feeling being that both neighborhoods have waited for development of some type for equal lengths of time and this was a beginning in providing recreational program for the two areas. 24. Director informed Commission of his attendance at a meeting on State 174 Senate Bill. 174 (SB174) which was held in Oakland last month. He learned that Cupertino would receive $12,000 per year for the next three years ($36,000 total) . New projects only which will benefit the community will be considered and this amount could assist in the development of the Varian and Monta Vista tennis courts. Director stated that monies from SB174 initially is for acquisition and development. Cities are complaining that by using monies for this required purpose, there is no money for maintenance and operation after acquisition. Therefore, cities are hoping this can be changed to include using money for maintenance and operation in addition to acquisition and development. ntract 25. Commission was informed that the contract has been awarded for the arded for McClellan Road bridge widening and that the McClellan Ranch Park Clellan Rd. entrance and exit, as well as, the parking lot would be improved at dening the same time. Director stated that park dedication funds will be rty, exit used for park entrance improvements and, since design is incomplete park, etc. cost is not now known. Director stated that the approximate $2,000 left over from the junior museum renovation was used for materials for the park restrooms to be constructed in the milk barn at McClellan Ranch Park. Director to get design for restrooms and plans for park entrance, parking lot, landscaping and bicentennial plaque locaticn for Commission's review and discussion at meeting of July 29. ADJOURNMENT Journed 26. Meeting adjourned at 9:04 to next regular meeting - July 29, 1976. :04 p.m. Respectfully submitted by : �f/� �4� M.M.Mattison, Secretary CITY OF CUPERTINO, State of California 10300 Torre Avenue, Cupertino Telephone: 252-4505 KTNUTES OF THE REGULAR MEETING OF THE PARRS AND RECREATION COMMISSION HELD JULY 29, 1976 IN THE CONFERENCE ROOM AT MCCLELLAN RANCH PARK, CUPERTINO, CALIFORNIA CALL TO ORDER 1. Meeting called to order at 7:45 p.m. on Thursday, JULY 29, Call to 1976 by Chairman Toensfeldt order ROLL CALL 2. Commissioners Present:Toensfeldt, O'Hara, Eyerman, Emling, Roll call Minnick, Fisher Commissioners Absent: Gabriel INTRODUCTIONS 3. Alone MINUTES OF PREVIOUS MEETING 4. Minutes of previous Parks & Recreation Commission meeting Approval of approved as submitted. 3 Ayes (Toensfeldt, O'Hara, Eyerman) minutes 3 Abstensions (Emling, Minnick, Fisher ® COMMUNICATIONS Communication 5. American Youth Soccer Organization (AYSO) Blue Hills - Reg. 64 AYSO Soccer Regarding landscaping of the field adjacent to the Cupertino Library - Mr. Les Moeller Mr. Moeller stated that they had surveyed the field to deter- mine the best layout for soccer fields for the 1976-77 season. _ The redwood grove which has been planted at the north end of the field and the three trees located at the south er_; of the field prevents the installation of two fields as they had previously hoped, however, they feel that the field is the very best within the AYSO Region 64, and plan to use it as one of their primary fields for post season play off and all-star games. Mr. Moeller stated that every- thing possible would be done to maintain the field in excell- ent condition. Mr. Moeller also stated that they would like to even improve the appearance of the field over the next several years. Upon discussion by the Commission, however) it was recommended that nothing be done by AYSO because tae ultimate use of the land has not been decided at this time. 6. Letter from Dorothy Viken thanking the Parks & Recreation Dorothy Viken Department for being so cooperative and helpful in making their use of one of the City`s parks so pleasant. MONTHLY REPORT 7. Parks & Recreation Commission meeting held too early for Monthly report August figures to be compiled, however, the Director reviewed Parks & Recreation Commission Meeting - July 29, 1976 Page 2 MONTHLY REPORT (continued) the July 1, 1975 - June 30, 1976 attendance figures as completed by staff. OLD BUSINESS 8. Midpeninsula Regional Park District Master Plan Midpeninsula Regional Commission members' comments and recommendations are shown for the Park master record: plan Chairman Toensfeldt: Felt the master plan was well done, however, P & R would like to know an ultimate goal in number of acres to be ac- Commissioner quired. Would also like to be able to see more public usage of the comments acquired lands. C. Al Fisher: Felt the report was like motherhood and apple pie and could do no wrong. Also, that the goals established now will show their true effect in 50-100 years. We do not know what the role of open space will be then, and should take advantage now while we can. Cities should work with the District, rather than trying to withdraa and working individually. C. Joann Minnick% The goals are noble. The City shouldn't take issue in preventing the District from obtaining what they can. Th City should be involved in the evaluation of lands to acquire and both agencies should work together. C. Gerry O'Hara: Would like to be assured that the Midpeninsula plan includes bicycle trails within the structure of tle network ® of hiking trails. Bicycling has become an enthusiastic way of lif in the bay area and facilities for this ever growing recreation should be enlarged in every way possible. C. George Gabriel: The format is good and hopes it can be imple- mented. He doesn't feel the Commission can change the plan - only suggest. It would be helpful for cities to know in advance what lands the District plans to acquire, so that program coordi- nation and usage can be better implemented to fit each other's needs. Bodies such as ours could be a source of input to the District. C. Beth Eyerman: Believes the most important suggestion would be that the Midpeninsula Regional Park District and the member com- munities should work very closel7. on what land and open space should be acquired for the benefit of the communities. There should be a clearer definition of the implementation of some of the District's plans, so the individual. communities may understand what the District's ultimate plans are. . Meetings between the District's Board of Directors and a representative from each city council should be more frequesnt so there would be more cohesiveness in getting the District's goals accomplished. It appears from the meeting she attended that there is some power-playing going on between the City Council and the District, which defeats the purpose. An eventual answer to cope with this problem might be that when the District is considering some open space land in a cer- tain community, the city councils that would be directly affected by the acquisition should be consulted as to the aspects of urban growth or conservation of agricultural areas. Commissioner Eyerman feels that the District was created for a very important purpose and it aas, so far, proved to do a relatively good job with what resources it has. She feels that E Parks b Recreation Commisison Meeting - July 29, 1976 OLD BUSINESS (continued) R&aster it is very important for the city councils to forget politics lan and some of their personal power to preserve land which is now ssion delegated to .a governing board and is willing to work with them comments and for them. (continued) C. Ed Emling: Approves the District's master plan and feels the City should be supportive of the philosophy of the District. Commission wishes to go on record as commending the master plan of of the Midpeninsula Regional Park District and recommends that the City of Cupertino be in close contact with the District for imple- mentation of this plan. Commissioner Fisher made the motion, Commissioner Minnick seconded. Unanimously approved. 9. Commission Assignments - Postponed until Commissioner Gabriel present to report. 10. School District Community Services Tax Usage - Ed.Emling chool distric Commission feels some concern regarding how the community services immunity tax tax money is used which is received by the school district for age community use. Some of the schools' principals are cooperative in allowing City use of building for programs, however, other are not. Director 9 to make a follow up report in September to further evaluate any problems arising in regard to Fall requests. 11. Rose Garden se Garden No great enthusiasm was shown on the part of the Senior Adults to accept the responsibility for maintaining such a garden. (Those who may volunteer their services one year may not be with us in another year). Seniors recommend that the City be responsible for the maintenance from the beginning. Seniors feel there are other projects which have a higher priority such as, having grass planted in front and on sides of Center, shrubbery screening of the picnic area from Stevens Creek Blvd. , and completion of the room addition on the Center. The Commission asked the Director to check with city garden clubs to see if they may be interested in maintaining. This report will be given in September. 12. Policy for Charging for Tennis Court Light Usage ee for use o Commission approves staff recommendation that a fee of $1 per court tennis court per hour be made for night use of tennis court lights, with an amend - ights - MP ment that anyone under 18 years of age pay 50C per hour/per court, except when under 18 individual is .playing with an adult, then it remains $1 per court. 5 Ayes - 1 No (Minnick) . 13. Cable TV - Al Fisher C&b1AWV The ep Committee felt the cable system is a very good idea, however, much study is yet needed before final judgement ca:-. be made. The following recommendations have been made: Parks & Recreation Commission Meeting - July 29, 1976 Page 4 OLD BUSINESS (continued) 1. Feasibility study with system specifications based on this Cable TV study group's requirements should be developed by an independ study consultant to be retained by the City. 2. This feasibility study and system specifications should be completed within four to six months after study authorization has been made. Bidding procedures should immediately follow specification completion. 3. Grants to support an alliance of users should be developed 4. Economies in cost sharing and revenue sharing should be investigated. 5. The planning committee should carefully consider the question of overhead and underground distribution systems in order to come to an economically feasible mix which will allow a system to exist. 6. Investigate possible low cost land lease/rental agreements with the City, DeAnza, or other public facility (i.e. , unused school sites, etc.) so that cable companies can give us the most capability and still remain economically stable and high quality. Committee feels that this subject is such a complex problem that further study is recommended and a need to continue hearing -from people with expertise in this field is necessary.. Committee has recommended the above to the City Council for action. Commissioner Fisher stated that now, for all practical purposes, the cable committeea has been disbanded. ® NEW BUSINESS 14. McClellan Ranch Day Activities There will be no dare wilding this year because there is McClellan no water in Stevens Creek. McClellan Ranch Day will feature, Ranch Day instead, "critter" races (frogs, crickets, bugs, slugs, etc. opening of the junior nature: museum, and displays and demon- "Critter" strations of ranch life as it was in the past. Races 15. Urgency Ordinance for Removal of Vehicles in City Parks An ordinance of the City of Cupertino amending Chapter 13.04 Urgency of the Cupertino Code provides for removal of vehicles un- Ordinance lawfully situated in city parks after closing hours and de- for vehicle claring the urgency thereof. Any vehicle or movable structur removal from left in a park after closing hours may be towed away to a city parks public garage at the owner's expense. Signs shall be posted at all park entrances to notify park visitors of the effects of this subsection. 16. McClellan Ranch Park Entrance and Park Lot Commission withed to know when work would begin (and be com- McRP parking pleted) on the McClellan Ranch Park parking lot, costs, etc. lot and entry Director informed Commission that most of the work would be way -7 1 Parks & Recreation Commission Meeting - July 29, 1976 NEW BUSINESS (continued) Mr-CRP parking by city crews. Commissioner )'Hara wished to have a bicycle rack Io installed for those who would be riding bikes to the park. Commission approved general concept of a plan which had been submitted by a college student who has been working on such a plan, with reservations regarcing plantings, etc. MISCELLANEOUS 17. Removal of Memorial Park Earn I I I barn Park barn is one of the oldest structures in the area, however, he feels it is not worth saving. It's too hazardous. Part of the barn has already collapsed. Two bids have so far been received for the demolition of .the barn. One is for $135 and one for $136. A motion was made by Commissioner Eyermau and seconded by Commissioner O'Hara that City Council go through a formal process to get higher bids for barn's destruction. Commission feels that the lumber in the barn is of much greater value than what has so far been offered. 18. July 4th Celebration Expenses July 4th Many compliments were received on the July 4th celebration which expenses was held at Memorial Park. There were an estimated 3,000 in attendance for the day. Expenses for planning of the celebration was $481.85, less the Bicentenuial Commission's contribution of $200.00, leaving a balance of $281.85 to be borne by the City, plus the budgeF'--ed leaders' hours. 19. Memorial Park Concessions Report MP concessio The overall success of the sale of sno-cones, popcorn, etc. , on weekends report at Memorial Park has not been as successful as hoped. Sales have been reduced to Sundays only, unless a special event is scheduled for Saturdays. The general feeling, however, is that providing the service has been important, even though no great amount of money has been realized. When the cart was not operating on a Saturday, several inquiries were received as to why not. 20. Sister Cities Program Sister City Discussion was held in regard to Councilman Q'Keefe's letter to the mayor of Beppu, Japan (a proposed sister cite). 21. Mayor's Luncheon Meeting Chairman Toensfeldt provided information regarding the meeting. ADJOURNMENT Adjournment 22. Meeting adjourned at 11:05 p.m. to the next regular meeting which will be held (one time only) on the second Thursday, September 9, 1976, in the conference room at McClellan Ranch Park. Respectfully submitted by: • Millie M. Mattison, Secretary e � • CITY OF CUPERTINO, State of California 10300 Torre Avenue, Cupertino Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE PARKS AND RECREATION COMMISSION HELD SEPTEMBER 9, 1976 IN THE CONFERENCE ROOM AT MCCLELLAN RANCH PARR, CUPERTINO, CALIFORNIA CALL TO ORDER. 1. Meeting called to order at 7:35 p.m. on Thursday, Call to order September 9, 1976 by Chairman Toensfeldt. ROLL CALL 2. Commissioners Present: Toensfeldt, O'Hara, Eyerman, Minnick Roll call Commissioners Absent: Gabriel, Ealing, Fisher INTRODUCTIONS 3. None MINUTES OF PREVIOUS MEETING 4. Minutes of Parks and Recreation Commission meeting of July 29, Minutes 1976 moved for approval by.Commissiouer Eyerman, seconded by approved Commissioner O'Hara and unanimously approved. 4-0. COMMUNICATIONS 5. Communication from Gil Hanesworth, Managing Director for Sports Found- Sports Foundation Inc. , informing the director that Cupertino ation Inc. has been named as a finalist in Class #5 in the National Gold Medal Awards program for excellence in the field of parks and recreation management. 6. A Thank-U-Gram from Paul and Phyllis Yakutis commending Thank-U-Gram recreation staff on an impressive playground program-at Memorial Park. 7. Letter of commendation from Don Jones for Cupertino's high Don Jones level of tennis instruction. MONTHLY REPORT 8. Director called Commission's attention to various programs Monthly report that took place during the month of August, and of programs planned. - Nineteen disadvantaged Cupertino children were able to take Camperships advantage of paid camperships offered through the National Park Service with cooperation of Cupertino Parks & Recreation Department. The Department provided transportation to Golden Gate Park in Marin County with one adult supervisor. - The week of September 27 is the starting date for Fall Fall classes ® classes. - Busy month for Seniors. Forty-three went for a two-day Seniors trip to Reno, Nevada. Thirty-eight went to the Ice Follies, fifty went to Moffett Field for lunch and to Sunset magazine, and some traveled on their own to the Senior Day at the Santa Clara County Fair. - Playgrounds ac: .tivities included a "Country Fair" at Portal Playgrounds a&e . Parks & Recreation Commission Meeting - September 9, 1976 MONTHLY REPORT (continued) 1: Apunds Park, with approximately 300 guests in attendance; 160 youngsters c ) spent the day on the Santa Cruz boardwalk with unlimited ride coupons purchased for the special event; this- year's mystery playground trip was to Marriott's Great America. 115 youngsters were in attendance; final 'all playgrounds' special event was a big success. It was called "Almost Anything DOES", a takeoff on the television show. Program was held at Memorial Park. eens - The Teens social program for August included horseback riding, water skiing, and a trip to Disneyland. pecial Youth - Special Youth kids took four trips in August - dinner at the Spaghetti Factory, San Francisco Zoo, Santa Cruz Beach and Santa Clara County Fair. OLD BUSINESS 9. Commission Assignments Tabled until full commission present. 10. Redesign for McClellan Ranch Park Parking Lot cRP parking Director and Commission reviewed existing plan for development of of parking lot and Director stated the design will now be sent to Glenn Grigg, Traffic Engineer, for specific plans to be drawn, after which plan will be submitted to the City Council for approval. andping Mrs. Nancy Hertert stated that she would hope that in the landscaping t y/exit of the entrance and exit to the park, perhaps the California Native cRP Plar_t Society could be involved, or members of the now defunct McClellan Ranch Committee to be assured that the landscaping would be in keeping with the 'nature and rural preserve' theme of the park. She felt also there were areas which could be researched for funding or contribution of plants (native plant nurseries). Mrs. Hertert also stated that Cupertinc garden clubs and the Santa Clara Valley Water District should be contacted to assist in this landscaping project. irst Mrs. Mary Gonzalez feels that the entrance is very important because mpressions it sets the first impression of the park, therefore, it is necessary that the natural theme be carried out. iability re: Commission expressed the feeling that the visability would be better school buses upon exiting from the park when the road and bridge widening is com- pleted. City liability is to be investigated regarding school buses exiting from park. arking space Director informed the Commission that there would be a total of 17 parking spaces in the plan. He is hopeful that visitors will be educated to use the Monta Vista High School parking lot and walk to park, thereby eliminating the need for more spaces. Director is to contact Steve Renfro, architect with Santa Clara Valley Water District, for a meeting with Naturalist Karen Kobey, Commission Chairman Lonnie Toensfeldt, ® a commission member, a member of the garden club, Director Butler, and any other interested party who may wish to attend to plan what would be the best landscaping for the park entrance. 11. None Parks & Recreation Commission Meeting - September 9, 1976 Page 3 , NEW BUSINESS 12. Demolition Request and Historical Significance of Barn Historical Structure on Former Kester Property significance of barn on At the City Council meeting of August 16 it was passed, former Kester unanimously to adopt the planning staff recommendation property that the barn on the former Kester property is historically significant and the-- this be conside :d as a holding action for referral of the question to the Parks and Recreation Commission for further research. Mr. William J. Herman, Developer of the Gateway Construction Demolition Co. , was in attendance to answer questions which the Parks request and Recreation Commission may wish to ask. Mmes. Gloria Bratton, Connie Baster, Norma Bradlyn, and Sharon Blaine were also in attendance as interested residents regarding this subject. Mr. Herman stated that Mr. Busto, Cupertino's ? Building Official, had informed him that in order to use the building it would have to be brought up to code. This could cost approximately $350,000. Mr. Herman stated that figure was an unreasonable amount and, even should this renovation be done, the building would not adequately fulfill the desires of the residents (new buyers or future buyers; . Mr. Herman stated that his company would by happy to present the barn to the City of Cupertino and that they may relocate it and maintain it as desired. ® In making a report to the Commission regarding historical Historic significance, Commissioner Minnick stated that in order for registry for a structure to be eligible for state or national registry it may buildings not be changed structurally either inside or outside. Restoration must be made in keeping with the original look. Many suggestions were made as to how the building could be used, however, it came back to the original problem of the construction company not being able to use the building if restored to the original state. Even if structure is restored, the general public has no access to the building because of its being on private property. If building is moved it loses historical significance, and will not qualify for registry. Also, if building is moved, where would it be moved to? Director suggested that a Mr. Gervegian of the American Insti- tute of Architects and chairman of the State Historical Com- mission be contacted by Commissioner Minni.,k with the idea of asking him what he would charge to come to Cupertino and look at the barn and perhaps suggest ways of remodeling building whereby it would be compatible to the builder and to satisfy historical requirements. Mr. Herman was unwilling to accept all or one-half of the cost of having Mr. Gervegian inspect the building. In referring to the memo from Assistant Planning Director 1976 Uniform Robert Cowan to the Mayor and members of the City Council, Building Code the Commission discussed section of the 1976 Uniform Building Code which deals with historical buildings. The code states age'4 Parks & Recreation Commission Meeting - September 9, 1976 NEW BUSINESS (continued) that historically significant buildings can be rehabilitated, restored, and the continued use can be allowed without conformance to all the requirements of the Uniform Building Code provided that the building has recognized historical significance and the restored building or structure will be less hazardous based upon life and fire risk than 1976 UBC not the existing building. However, the 1976 Uniform Building Code has amended not yet been amended by the State and subsquently by the City of Cupertino to cover these historical restoration requirements. Director asked Mr. Herman if the building could be refurbished within his budget would he be interested in keeping it. Mr. Herman stated that he had already been told by Mr. Busto and Planning Director Sisk that it must be brought up to coder and at $50 per sq. ft. , ($350,000) it was prohibitive. He also stated that buyers 'lave been informed r*!at a n,.,w building will be built and he could iose buyers if the building ;remains. He wants it down. The Dir:.ztor asked then, if part of the building is removed would the developer be interested in keeping the front portion and adding new construction to the rear to include the sauna, spa (Jacuzzi) , etc. Mr. Herman thought this might be possible if the cost is feasible and if a historical grant could be obtained to assist in restoring part of the remaining structure. It was hoped that Mr. Gervegian could tell the City whether a building which had been partially demolished could qualify for national registry and possible historical grants. Ices& barn Mrs. Bratton and Mrs. Bradlyn stated that the public has not been on vate able to enter the barn over the past years because of being on private property property and did not feel it necessary to be open to the public now. They only want to save the building. Commission Commission would like a report from Mr. Busto citing actual costs of requests re- bringing building up to code. Also, needed are refurbishing costs port from providing barn has historical significance and Uniform Building Code Building law can be relaxed to reduce those costs. Official Commission feels there are alternate methods for saving barn which Commission have nor yet been pursued. More information is needed on various uses, to continue ways to make additions, methods of financing, more information on research of state registration, etc. More time is needed for a thorough research. uses, fund- They feel that professional help is needed. ing, etc. The Commission is planning to continue researching ways for saving Motion ap- the building and by a unamimously approved motion it was recommened proved rec- to the City Council that the barn structure on the former Kester commending property be saved for its historical value. Quorum present. 4-0. bldg. be saved 13. Building Uses at McClellan Ranch Park Ultimate use Director informed Commission that the City Manager has asked for a of McRP decision on ultimate use of buildings at McClellan Ranch Park. Some bu ngs of the proje^ts which had originally been planned for buildings have ® been accompl=.shed (i.e. , garage converted to junior museum) and a decision has Leen made on ultimate use of milk barn (restrooms and open classrooms or information center.) Wiring should be removed from the quonset but as a safety factor. Parks & Recreation Commission Meeting - September 9, 1976 NEW BUSINESS (continued) ® Mrs. Gonzalez stated that the McRP Committee had sought to re- Use of McRP tain the big barn at McClellan Ranch Park as a barn and not barn have it converted into some other type of facility (i.e. , for square dancing, etc.). Mrs. Hertert stated since the area has been declared a nature Barn use and rural preserve, any decision as to what the building can determined be used for has, to a great degree, been determined. Com- mission agrees that by placing Charlie Baer's blacksmith shop Walk through in the large barn and opening up both ends and placing historic historic exhibits of farming equipment inside the stalls in the lower exhibits lection of the barn for walk through visitors to view (only) would be an appropriate use for the barn without expending (perhaps) such a large sum of money (i.e. , bringing building up to code for human assembly). Commission felt also that the McClellan Ranch could accomodate the water tower from the Memorial Park property. MISCELLANEOUS 14. Mayor's Luncheon Meeting Commissioner Toensfeldt listed the items covered at the Mayor's Gazebo at luncheon, however, the only items of specific interest to the Memorial Pk. Parks and Recreation Commission was the fact that the gazebo at Memorial Park has been started and Mayor Meyers hopes it will be finished before 1976 is over. Also, Bert Viskovich, Federal Public Works Director, stated there may be $2,000 in federal funds for money for public works which could conceivably be used for the completion completion of Monta Vista Park, Varian Park, city hall basement of projects? completion, sidewalks improvements throughout the city, corporation yard completion and on the interconnect system. ADJOURNMENT 15. Meeting adjourned at 11:15 p.m. to next regular meeting which Adjournment will be held October 7, 1976 - 7:30 p.m. at McClellan Ranch Park conference room. Respectfully submitted by: f � Millie M. Mattison, Secretary Parks and Recreation Department CITY OF CUPERTINO, State of California 10300 Torre Avenue, Cupertino Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE PARRS AND RECREATION COMMISSION HELD OCTOBER 7, 1976 IN THE CONFERENCE ROOM AT MCCLELLAN RANCH PARR, CUPERTINO, CALIFORNIA CALL TO ORDER 1. Meeting called to order at 7:40 p.m. on Thursday, October 7, 1976 Call to by Chairman Toensfeldt. order ROLL CALL 2. Commissioners Present: Toensfeldt, Emling, Minnick, O'Hara Roil call Commissioners Absent: Fisher, Gabriel, Eyerman Staff present: Merle 0. Butler, Director Millie M. Mattison, Secretary INTRODUCTIONS Mary Gonzalez (9:30 p.m.) 3. Lynne Sands - 20861 Fargo, Cupertino (SJSU) MINUTES OF PREVIOUS MEETING 4. Approval of Minutes Minutes approved Minutes of regular meeting of Parks and Recreation Commission ® meeting of September 9 approved as submitted. 3-0 (Emlstgined) COMMUNICATIONS 5. Brian Gage Communication Regarding Poplar Trees at Wilson Park Comm. re: Poplar trees Assistant City Engineer, Travice Whitten had contracted with Mr. Gage to observe and wake recommendation regarding the Poplar trees growing at Wilson Park. Some of these tees are causing problems on residents' properties adjoining the park. Mr. Gage's recommendation is that two specimens along fence line of 10257 Cold Harbor Drive be removed, the remainder of group in that area be retained with root pruning being done during fall or winter; one speciman 8' from fence on Wintergreen Drive is recom- mended for root pruning and removal within the next 3 years to avoid root damage to the sidewalk; three specimens planted approximately 10' from fence line of 10327 Cold Harbor be removed because these specific trees make landscaping at that address al- most impossible; the adjoining property at 10317 Cot:. Harbor has one small specimen which is recommended for removal. Mr. Gage recommends that new plantings which would be more suitabl_ be planted and when they are established (5-10 years) the remaining Poplars could be removed with,.sut damaging the landscape. The letter suggested that, perhaps, the existing Pines would grow more ® fully without the competitiou of the Poplars. M - _ __ _ age 2 Parks and Recreation Commission Minutes - October 7, 1976 I 6. Scrapbook ld Medal The Commission viewed the scrapbook which had been compiled to and send as supplemental material for Cupertino's National Gold Medal crapbook Award competition for excellence in the field of park management. Commission was very impressed with the outstanding project. MONTHLY REPORT 7. September Monthly Report nthly Director called attention to several areas of the monthly report. sport The many activities of the Seniors; docent training program meetings begun for the Naturalist program; the Fall softball league (which will be able to use the newly installed lights at Memorial Park; the new tennis court lights which will, hopefully, be authorized for use in the coming week; the large numbers of young people who participate in the teen programs which are conducted at Hyde/Kennedy/Collins Jr. High Schools and at Cupertino and Monta Vista High Schools. This is the first year that Hyde JHS has been able to participate in Cupertino's teen program and it is getting off to a very successful start with much enthusiasm on the part of the students. This is the first year for a 'social' type program to be offered at Kennedy JHS (trips, etc.) and it is also well received. In the past, Kennedy has offered only after-school specialist programs. Kennedy's dances will remain under the auspices of the parents. pecialists Director informed Commission that all specialists classes have been s postponed (or transferred to other facilities) until the Cupertino lasses ed Union School District teachers' strike is over. He informed Commission tCUSD that principal at Kennedy had stated that Cupertino's programs could acilities continue with the instructors being given a key, however, the City would be held responsible for any damage which might occur. Parks and Recreation Department has declined use of facility during strike. OLD BUSINESS 8. Commission Assignments - G. Gabriel Tabled until such time as full commission is present. 9. Barn Structure On Former Kester Ranch chitect t Director stated that Mr. Herman, Construction Manager of Gateway Const. stimate Co. , has been directed by the City Council to choose an architect who ost of will inspect and make estimates as to the cost of remodeling the barn efurbishin structure on the former :ester property. City staff will select three ster barn architects with Mr. Herman choosing one of the three. When obtaining a use permit for the development of property, Mr. Herman had agreed to keep the barn and restore for recreational usage. Council feels it is Mr. Herman's responsibility to pay for architect to obtain actual cost of restoring the building. City Attor Director also stated that the City Attorney is to check wit'., other ney report cities in the area to see how they have dealt with restoration of November historical sites for public use. The attorney is to report to City Council in November. V Parks and Recreation Commission Minutes - October 7, 1976 Page 3 4 • OLD BUSINESS (continued) ® Parks and Recreation Commission members are pleased with City Council's recommendations in dealing with Gateway Const. Co. 10. Bid for Removal of Memorial Park Barn Memorial Director informed Commission that Council has accepted a bid of Park barn $25 from Ed Sutcliff for the demolition and removal of barn at removal Memorial Park. An original bid of $136 had to be declined because bidder was unable to obtain liability insurance. NEW BUSINESS 11. Memorial Park Concession Cart Memorial Director presented to the Commission an analysis of Parks and ark Recreation Department's concession cart which had been built for concession use at Memorial Park this past summer to raise money which would be car_ used for cultural events. Unfortunately, the cart did not generate the profit anticipated. It did, however, prove successful from a service rendered point of view. The original intent was to '-ave the cart available on Saturday and Sunday of each week during the summer. However, beginning August 1, Sunday usage only was decided upon,due to the loss of money on Saturdays. Because the cart did prove successful on Sundays, and at special ever4s such as the 4th of July (and will be used for Halloween ;=d Easter Festivals) , ® the Director stated that it was the recommendation of staff that it continue being used at these times, but only as a service to the public and not as a source of revenue for cultural events. Staff feels if money is to be available for a successful cultural program that it should, in the future, be budgeted. MISCELLANEOUS 12. Yivor's Luncheon Meeting - L. Toensfeldt Mayor's Commissioner Toensfeldt related to the Commission items on the luncheon Mayor's luncheon agenda which would be of interest to the Parks and Recreation Commission - - Commissions need more specific direction when asked by the Council to perform a duty or project - Palo Alto Jr. League will be sponsoring a tour of historical site and buildings on October 21 & 22. Any commission member who wishes can go - There is concern regarding the lack of parking at the cities' parks when Little League and AYSO soccer is being played, par- ticularly in the Cupertino. library area where there are two soccer fields (one regulation size 110 yds, and one 100 yds.) - Parking at Wilson Park is also a problem. It is very inconvenient and annoying to the residents to have people parking in their driveways and in space reserved for their own vehicles. Com- mission feels money should be provided for parking lot at Wilson Park. age 4 Parks and Recreation Commission Meeting - October 7, 1976 r MISCELLANEOUS (continued) ► 13. Building Uses at City Parks CRP In regard to McClellan Ranch Park, there is concern as to the inter- arn use. pretation of what, exactly, determines a 'rural and nature preserve'. rd. #710 After referring to Section 13.04.201 A & B o4 Ordinance 710, the Commission feels the subject should be referred to sub-committee for more specifically stated, suitable uses to which the big barn at McClellan Ranc`- Park can be put. Commission is also of the opinion that if any significant sums of money are invested in remodeling this barn that is should be put to some functional use. Director stated that he feels the Council is asking Commission to determine usages the McClellan Ranch Park barn can be put to. When Commission decides what would, in their opinion, be best, they are to notify Council and if it is in conflict with the current ordinance #710 it can be changed. omm. Mary Gonzalez is quite adamant in feeling that the barn should be main- ecommends tained as a barn, however, the commission chairman reiterated that unctional she felt that if a considerable sum of money is invested in refurbishing se of McC. the barn then it most assuredly should be put_ to some functional use am rather than allowing it just to stand there. Also by using the barn, Commissioner Toensfeldt feels there is less chance of vandalism. Director stated that by reroofing and painting (which has already been done) the barn, it will preserve it enough to hold until City sees if community center can be built. Discussion on barn usage closed by commission recommending that the original McClellan Ranch Park Sub-committee meet and submit by December a list of ways the barn can be used and still be compatible with the rural and nature preserve ordinance. 14. State C.P.R.S. Conference - February 26 to March 1, 1977. tate CPRS Who or how many commissioners will be attending the state conference onference- is not definite at this time. Reservations will be made for two aheim, CA commissioners with a definite 'who' will be going by next meeting. /26-3/l/77 15. H.E.W. Grant for Senior Drop In Center grant Director informed the commission of the City receiving a grant for or Sr. $13,653 from H.E.W. to help make improvements at the Senior Drop In enter Center on Stevens Creek Blvd. Specifically, the monies will be spent for changing interior to add an additional bathroom, so there will be a bathroom for 'ladies' and one for 'gentlemen' ; the kitchen at the CD Fund Center will also be remodeled. There is also $15,000 from the housing unds for and Community Development Fund which will finance having an addition r. Center built on to the Center so it will better accomodate the numbers of Seniors who visit the Center. 16. DeAnza Parcourse eAnza Director informed commission that a parcourse is being opened at DeAnza arcourse College and plans for Cupertino Parks & Recreation Department's parcourse will be postponed until such time as it is felt a second parcourse is needed. Paris and Recreation Commission Meeting - October 7, 1976 Page S • ADJOURNMENT 17. Meeting adjourned at 10:37 p.m. to the next regular meeting of Adjourn November 4, 1976 at McClellan Ranch Park. to Nov. 4,' 1976 Respectfully submitted by: 42. Millie M. Mattison, Secretary - Parks & Recreation Dept. S CITY OF CUPERTINO, State of California 10300 Torre Avenue, Cupertino Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE PARKS AND RECREATION COMMISSION HELD NOVE*BER 4, 1976 IN THE CONFERENCE ROOM AT MCCLELLAN RANCH PART, CUPERTINO, CALIFORNIA CALL TO ORDER 1. Meeting called to order at 7:40 p.m. on Thursday, November 4 all to order by Chairman Toensfeldt. ROLL CALL 2. Commissioners Present: Toensfeldt, Fmling, Minnick, O'Hara Roll call Gabriel, Eyerman Commissioners Absent: Fisher Staff present: Merle 0. Butler, Director INTRODUCTIONS Ndllie M. Mattison, Secretary 3. Guests: Carroll Phillips, �L. Ck. American Lestou Post #642 Fred Ofner (Model Railroading Enthusiast) 21821 Alcazar Ave. Monta Vista MINUTES OF PREVIOUS MEETING 4. Minutes of regular meeting of October 7, 1976 approved as Approval of submitted. Motion by Commissioner Minnick, seconded by minutes Commissioner O'Hara. Approved 4-0 (Abstaining: Gabriel and Eyerman) AGENDA ADJUSTED TO ACCOMODATE GUESTS 5. Anti-Aircraft Gun at Memorial Park Anti-air- Mr, Carroll Phillips of the Stevens Creek American Legion craft gun Post #642 was present to present to the commission the feelings of the members of Post #642 regarding the 16-ton anti-aircraft gun at Memorial Park. Mr. Phillips stated that members of his post had gone to quite a lot of trouble to contact the military to have the gun placed at Memorial Park. The origi- nal intent being that the gun be placed in cement and stand as a memorial to those service men who had given their lives in the service of their country. The gun had been workable when brought to Cupertino and Mr. Phillips had been appalled at the amount of damage to the gun since being brought here. He realizes that to its present condition it could be con- sidered hazardo+.s for children but he stated he has contacted the American Legion members and a work party is set for Nov. 13 to bring the gun to safe condition. Mr. Phillips stated that, in its present condition it is, in fact, an attractive nuisances There are inixed feelings on the part of the commission members regarding the gun. Some feel unsafe parts should be removed, the gun restored and placed in a permanent position near a flagpole; some feel it could be used as play equipment; and others feel it is completely out of proportion to the size of the (Memorial) park and feel there should be some other place Page 2 Parks and Recreation Commission Meeting - November 4, 1976 (Anti-aircraft gun (continued) Anti-aircraft for it; or even have it returned to the military which would have gun to be done at City's expense. Further discussion was forestalled, however, until staff receives an answer to the question regarding the city's liability in case of an injury to an individual while being on or around the gun. Mr. Phillips stated that the restor- ation of the gun would be at the expense of the American Legion. A report on the status of the gun will be given to the commission at the December 2nd commission meeting. Model 6. Model Railroading Mr. Fred Ofner Railroad Club Mr. Ofner apologized to the commission for an article which nad appeared in a local newspaper stating that a model railroad club was starting and would be housed at McClellan Ranch Park. Mr. Ofner wished to correct the record to state what was meant to be said was, "if anyone were interested in starting a model railroad club to contact him and if there was enough interest, then the Cupertino Parks and Recreation Department would be approached for use of a facility. Mr. Ofner explained to the commission how a club is started, how equipment is acquired, how much room is required, and in the event an area is allowed to be used by a club, any equipment built and attached to the floor, walls, ceiling, etc. became a permanent installation and would belong to the owner of building. It was explained to Mr. Ofner by staff that, at this time, there is no available facility which could house such an installation. However, if at such time an area became available, the possibility of a model railroad club would be considered. The commission as a whole feel that such an installation would be of interest to the community. According to Mr. Ofner there is a 'Lot of interest in youngsters up to about 18 years of age, and between 19 and 40 years average interest, and strong again after 45 years of age. COMMUNICATIONS Rent-a-tree 7. Commission members were shown copies of letters received regarding program Cupertino Rent-a-tree program. Commendation 8. Mrs. Peterson's letter of commendation to the Parks and Recreation Department regarding program and personnel. MONTHLY REPORT 9. Review of Monthly Report Swine flu- The monthly report for October was reviewed with special attention shot program being called to the very successful flu shot program for Seniors and high-risk individuals. Greg Mazeres San Jose State University Intern, was in attendance to give a report on the Halloween Festival which turned out to have a much greater attendance than had been anticipated. As one of his special projects as an intern, Greg was in charge of this festival (under the supervision of Stephen Dowling, Supervisor) Staff had anticipated about 300 children for this first- time festival and more than 800 youngsters and parents came. Commission thanked Greg for his presentation and stated they wer,- very pleased with the success of the festival Parks and Recreation Commission Meeting - November 4, 1976 (Page 3 I OLD BUSINESS 10. Commission Assignments - Commissioner G. Gabriel It was decided F,y the commission that the list of commission Commission responsibiliti(:s which had been discussed and distributed some assignments months ago by Commissioner Gabriel should be used as a guide only to remind the commission what their duties and responsi- bilities, as a whole, are. 11. National Conference Director related to the commission his feelings regarding the N.R.P.A. National Parks and Recreation ,.onference in Boston, Mass. , which Boston, MS he had attended because Cupertivo had been nominated and was a finalist in their division for the National Gold Medal Award for outstanding performance in parks and recreation management. He stated that he was most disappointed in the manner in which the award ceremony had been handled and has written a letter to those in charge stating his views. Director stated also, his views regarding the sessions which he attended. He feels that California is definitely a leader in parks and recreation for Calif. leader the nation. Programming, funding, etc. , which the east and mid- in Pks. and west is now beginning has been done in California for several Recreation years, however, one field which he felt was of particular inter- est is the development of parcourse3. Great care is used in ideas for development of parcourses. They are stressed in ® schools even over football and basketball in some cases because of continued exercise usage after school. Other sessions he attended were on b,idgeting, vandalism, session on what attracts people to parks, etc. 12. Senor Adult Grant/Projects Director informed commission that the City is receiving funds CHD ($15,000 for development of the addition and refurbishing of the Senior HEW ($13,500 Centex from Community and Housing Development Fund ($15,000) . for G aior There is also approximately $13,500 which has been received Center from H.E.W. which must be used for interior remodeling (en- larging kitchen, additional bathroom, etc. Commission wished to know whether or not the bathrooms at the Senior Center could be used by the general public after remodeling was plumbin- - completed. Director stated that the Center is currently septic tank connected to septic tank and tank will not bear the traffic of the general public on weekends. When informed that the cost of hooking up to sewer lines would cost in the neighborhood of $3000 or $4,000, the commission felt the investment to connect the sewer would be worthwhile. 13. Tennis Court Usage There have been citizen complaints received regarding usage by Ski club a ski club of the Memorial Park tennis courts on weekend misuse of mornings. The club ties up the entire six (6) courts, not M.P. tennis allowing others to use. Staff has talked with club officers courts Page 4 Parks and Recreation Commission Meeting - November 4, 1976 OLD BUSINESS (continued) in regard to going elsewhere. A follow-up report will be made to the commission in December. NEW BUSINESS 5-Yr. 14. Five-Year Capital Improvements Capital Improvements The comrission discussed priorities in consideration of the Memorial priorities Park acquisition compared to the development of Monta Vista and Varian Parks, a community center, tennis courts lighting, etc. The commission also discussed whether the City must meet park acreage standards by acquiring additional acreage in Wilson S Portal Park areas where deficiences exist or whether it is the commission's feeling that the present acreage meets the needs and money proposed in these areas could be utilized in other priorities. Commissioner Toensfeldt informed the commission that school people in the area of Varian Park like open space (undeveloped) over develop- ment. It is the feeling of the commission that improvement of Monta Vista Park would be more beneficial to more people. Commissioner Toensfeldt asked City Manager (who was in attendance i!-)r a short time during meeting) what the time element is on purchase of the Memorial Park property. City Manager stated the City would like to have an option as soou as possible because the present owner is interesed in selling. Commission Commission recommends acquisition of 10 acres at Memorial Park be of recommends first consideration and of top priority at this time. Second priority acquisition being turfing of area at Monta Vista Elementary School; third, turfing of 10 addit. of Varian Park (based on information supplied by staff since last acres at MP session with City Council) . Motion by Commissioner O'Hara and seconded by Commissioner Eyerman. Approved 6-0 (Fisher absent) . Commissioner Toensfeldt asks that all commissioners possible attend the meeting on Capital Improvements on November 17, 7:30 p.m. at City Hall. MISCELLANEOUS 15. Funds for Commissioners to Attend Annual C.P.R.S. Conference Funds for Commissioner Toensfeldt stated she would like to send a letter to C.P.R.S. the Mayor or City Manager requesting increase in funds for commissioners conference to attend C.P.R.S. conferences annually. It is the feeling of commission that, with 7 members now, additional money should be available for attendance. 16. Mayor's Luncheon Meeting - Commissioner Toensfeldt Mayor's 1. Denials on cluster developments Luncheon 2. Demand vs. cost of housing facility 3. Invasion of privacy 4. Approval of two sub-divisions 5. Any Mountain site approval changes 6. Acquisition of church property (780 acres excluding cemetary and seminary) 7. Council policy on annexation Parks and Recreation Commission Meeting - November 4, 1976 1 Page 5 MISCELLANEOUS (continue) 8. Bubb and Stevens Creek traffic signal 9. Signed ordinance - 5-year Capital Improvements November 17. 10. Smoke detection 11. J. Jackson's appeal for use permit for Taco Charlie's Restaurant 12. Fire in Somerset I BUSINESS INITIATED BY COMMISSION 17. None ADJOURNMENT 18. Meeting adjourned at 12:10 a.m. November 5, 1976 to an lAdjourned to adjourned meeting on Tuesday, November 16, 7:30 p.m. at djourned City Hall to study the 5-year Capital Improvements program. eeting on -yr. cap. imp. Respectfully submitted by: Mil ie M. Mattison, Secretary - Parks & Recreation Dept. City of Cupertino, State of California 10300 Torre Avenue, Cupertino Telephone: 252-4505 MINUTES 01� THE ADJOURNED MEETING OF THE PARRS AND RECREATION COMMISSION HELD NOVEMBER 16, 1976 IN THE CITY MANAGER'S OFFICE AT CITY HALL AGENDA - - - - - - - - - - - - - - - - - - - - - - - - - NOTES CALL TO ORDER 1. Meeting called to order at 7:30 p.m. an Tuesday, Call to November 16, 1976 in the City Manager's Office at order City Hall by Chairman Toensfeldt. ROLL CALL 2. Commissioners Present: Toensfeldt, Minnick, O'Hara, Roll call Eyerman, Emling (8:45 p.m.) Staff Present: Merle 0. Butler OLD BUSINESS 3. The purpose of the meeting was tc discuss the proposed 5-year fine-year Capital Improvements program as prepared by Capital Imp. the staff and to make recommendations to the City program Council for their meeting on November 17, 1976. Chairman Toensfeldt stated that two tennis courts at Varian Park and two at Monta Vista Park are in this Current fiscal year's budget and are not in the proposed 5-year program. The Director referred to other capital improvement projects within this year's budget including McClellan Ranch Park restrooms, senior citizen drop in center addition and remodeling (both by federal funds) , and the parking lot and landscaping at McClellan Ranch Park entrant_e. Discussion was held on the Memorial Park expansion, with the Director stating there is approximately 23 to 25 acres of orchard presently and that various plot plans for City acquisition have established 8 - 10 acres as best for City usage and acquisition at this time. Commissioner Emling stated he felt $70,000 per acre was too much for this land and that the City should somehow force the owner to lower his price. Chairman Toensfeldt asked the commission's feeling toward buildiag a community center building as a higher priority than acquiring additional acreage at Memorial Park. The general feeling was that it would require a bond issue passage to obtain the $1.2 million estimated as construction costs, and that although a building would be a valuable ® addition to the leisure enjoyment of the community, the possibility of losing the adjacent land at Memorial Park to new development resulted in placing top priority to acquiring the land at this time. ge 2 Adjourned Meeting of Parks & Recreation Commission - November 16, 1976 OLD BUSINESS (continued) The Director stated that the possibility of using a part of Wilson School or vacant classrooms in a variety of schools should be considered in lieu of a community center building, at this time. ;he L+rector told the commission that the approval of Proposition #2 w3uld give the City approximately $45,000 to be spent on capital improvements. This sum was not included in the 5-year program and could go for a shell on the amphitheater. Following the discuss{on, priorities were determined as, 1) acquiring 10+ acres adjacent to Memorial Park, 2) limited development at Varian and Monta Vista Parks as proposed by staff, 3) a shell for Memorial Park amphitheater, and 4) either restrooms at Linda Vista, lights on Cupertino High School tennis courts, or the easement near Somerset Square Park to be turfed. Anti- The Commission discussed the possibility of the cannon in Memorial aircraft Park being moved. Commissioner Eyerman volunteered to investigate gun at MP the possibility of the Navy removing t'ae gun at no expense to the City. If this is not possible, then money should be budgeted for the removal of the gun. ADJOURNMENT 4. Meeting adjourned at 10:00 p.m. to next regular meeting on December 2, 1976 at McClellan Ranch Park conference room. CITY OF CUPERTINO, State of California 10300 Torre Avenue, Cupertino Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE PARKS AND RECREATION COMMISSION HELD DECEMBER 2, 1976 IN THE CONFERENCE ROOM AT MCCLELLAN RANCH PARK, CUPERTINO, CALIFORNIA CALL TO ORDER 1. Meeting called to order at 7:40 p.m. on Thursday, December 2 Call to by Chairman Toensfeldt. Drder ROLL CALL 2. Commissioners Present: Toensfeldt, Minnick, Gabriel, Fisher, loll call Eyerman, O'Hara (8:00 p.m.) Emling (9:55 p.m. Staff Present: Merle 0. Butler, Director Millie M. Mattison, Secretary INTRODUCTIONS 3. Guest: Mr. Al Pacciorini, Palo Alto Times Newspaper MINUTES OF PREVIOUS MEETING 4. Minutes of regular meeting of November 4, 1976 approved as amended. gular Page 4 Item 14 read, "Commission recommends acquisition of 10 acres nutes at Memorial Park amended to read, "Commission recommends pproved (to City Council) the acquisition of 10 acres at Memorial Park. Minutes approved as amended. 4-0 Fisher abstaining. 5. Minutes of adjourned commission meeting of November 16, 1976, Page 2 Adjourned 3rd paragraph states the order of priorities for development in the minutes Capital Improvements program as approved 1. Acquisition of 10+ acres at Memorial Park 2. Limited development of Varian & Monta Vista Parks 3. Shell for Memorial Park amphitheater 4. Restrooms at Linda Vista Park . . . Minutes of adjourned meeting corrected to read 1. Acquisition of 10+ acres at Memorial Park 2. Limited development of Varian & Monta Vista Parks 3. Shell for amphitheater 4. Refurbishment of big barn at McClellan Ranch Park 5. Restrooms at Linda Vista Park . . . Motion by Commission et Minnick and seconded by Commissioner Eyerman. Minutes approved with Commissioners Gabriel and Fisher abstaining. COMMUNICATIONS ® 6. John T. O'Halloran, General Manages of Santa Clara County Valley Communi- Water District letter to Cupertino City Manager Robert W. Quinlan. cation re: retry to 4cCRP age 2 Minutes of Regular Meeting of Parks & Recreation Commission - Dec. 2, 1976 COMNNNICATIONS (continued) andscap- Commission was given copies of a letter from Mr. O'Halloran to Mr. ng entry Quinlan in which he stated that the Water District would offer staff o McCRP advice and assistance to the landscaping project at the entrance to McClellan Ranch Park. Commissioner Gabriel stated he felt the City should proceed with caution with those who admittedly have no expertise in the field of landscaping with natural plantings. There has been a number of people who have devoted a great number of hours to working on guidelines for the development of this unique park and it is very important that it be done in keeping with the theme "nature and rural preserve" by using only plants native to general area of Cupertino. eting The commission approved of the Director setting a meeting with Santa /SSCo. Clara County Water District personnel (Mr. Renfro), two volunteer ester members of the commission (Gabriel & O'Hara) , Director Butler, Naturalist Karen Kobey, Mrs. Nancy Hertert, Mrs. Mary Gonzalez and Mr. Frank Farran of the Audobon Society, to study landscaping ideas for entrance to the park. Director stated since funds available are minimal, it is important that there be a meeting with water district personnel and get, at least, some ideas from them. Commissioner Toensfeldt feels the water district personnel is knowledgeable , or at least as much as anyone, to advise on the type of plants to be placed at McClellan Ranch Park. Mrs. Hertert said that Mr. Renfro has made studies throughout the area of the best water saving plants, etc. She feels it would be advantageous to work with the water district in planning the entrance to the park. Meeting with water district will be held as soon as a convenient time can be found for all to attend. MONTHLY REPORT 7. Review of Monthly Report Mo_lthly report was reviewed with special attention being called to the een pro- very active teen program which has developed in the junior high schools ram and high schools since coordinators have been hired to go to the various schools with planned activities being held during school lunch hours, special trips, activities, etc. Totals of discontinued programs will be shown in future monthly reports so figures shown can be compared with the previous year more accurately. Director also called attention to some new programs which will be offered during the coming months including, toymaking, children's art, hair care and styling, and a special naturalist nature story hour. ristmas Commission was informed of plans for the coming Christmas Festival which estival - will be held at Memorial Park on Sunday, December 19, from 1:30 p.m. ec. 19 to 4:00 p.m. There is to be a large, long letter to Santa, CRP a program by Mrs. Wingrove's ballet students, a group of three plays by "California Young People" of San Jose, a magician, and Christmas car* Santa will visit and give candy canes to all in attendance. Commission felt that anyone desiring to do so, could bring a can of fruit or vegetables (non-perishables) to be placed in a large, decorated Minutes of Regular Meeting of Parks & Recreation Commission - Dec. 2, 1976 MONTHLY REPORT (continued) box with the idea of contributing them to the Cupertino Community Services for distribution to needy families. Director told the commission of the plans to "rent-a-Santa" for Rent-a- anyone who w;shed to have short visits made to their homes for the Santa enjoyment of their small children, taking pictures with Santa, etc. There is to be a minimal charge which will cover the cost of transportation and, perhaps, cover the cost of a new Santa suit OLD BUSINESS 8. Memorial Pa:•k Anti-aircraft Gun Commissioner Eyerman had been asked to report on the Navy Dept. 's Mem. Pk. feeling regarding disposition of the gun. She spoke to John anti-aircr Biechman in Congressman Mineta's office who stated they didn't gun dis- care what was done with the gun. They would not, however, accept position the gun back nor would the Navy Dept. help in any way with dis- posal or removal costs. No action will be taken by the commission in regard to the gun until citizen input (through sound-off cards) has been reviewed and an answer (in writing) has been received from the Navy Dept. stating the federal government's position. Original correspondence with the Navy stated that before disposal of any government property may take place, their permission must be obtained. Commission would also like to see something in writing frum the City's insurance carrier if it is their feeling that the gun should be removed from the park. 9. Tennis Court Usage (Memorial Park) Director informed the commission that the fee system for use of tennis cou lights at Memorial Park is not paying for itself at this time, fee system therefore, after discussion, it was the recommendation of the commission to staff that the lights at Memorial Park be left on, unstaffed, in the evenings until March, 1977, at which time further study will be made. Motion by Commissioner Fisher, seconded by Commissioner Gabriel. Unanimously approved 6-0. 10. McClellan Ranch Park Use Resolution For the benefit of those commissioners who were not familiar with cCRP events leading up to the acquisition of McClellan Ranch Park, resolution Commissioner Gabriel presented a brief background. He also pre- sented each member of the commission with a revised (or modified) version of the list of McClellan. Ranch Uses that had been compiled by the now defunct McClellan Ranch Sub-committee. The original list of uses had been presented with a proposed resolution which the City Council rejected. Council has asked the commission to rewrite a resolution which is appropriate. After much discussion, commission members were asked to study the modified version of the McClellan Ranch Uses list and be prepared to make recommenda- tions at the Parks and Recreation Commission meeting of Jan. 6, '77 regarding adoption of regulations controlling the use and the guidelines pertaining to the development of, any park designated as a nature and/or rural preserve. These recommendations will then be forwarded to the City Council for adoption. -0 -0 � Minutes of Regular Meeting of Parks 4 Recreation Commission - Dec. 2, 1976 P OLD BUSINESS (continued) There was a question whether the original McClellan Ranch Sub- McCPes committee should be re-activated to work on this resolution. listbe Commission feels, however, that it is commission responsibility prepared to prepare resolution and Mrs. Gonzalez and Mrs. Hertert were for invited to be present to make suggestions if they would care to. resolution NEW BUSINESS 11. McClellan Barn Use W',en commission members attended the Capital Improvements program McClellan meeting on Wednesday, November 17, a priority list for acquisition barn uses and/or development was discussed. The McClellan Ranch barn was list to item #4 on this priority list. Chairman Toensfeldt has asked be prepare each commissioner to prepare a comprehensive list of uses for what they feel would be the most in demand by the greatest number of residents and, at the same time, be in strict keeping with the area as a nature and/or rural preserve. This list has been requested by the city attorney for future legal opinion on types of approved usages. At the present time, there is $9,000 budgeted which will be used to re-roof the barn. 12. Fine Arts Commission discussed having a brainstorming session to get ideas Sessis to for cultural events that would fit in with the facilities the discuss City has to offer. Commissioner Gabriel feels it is the commis- cultural sion's responsibility to investigate program ideas. events ADJOURNMENT 13. Meeting adjourned at 10:45 p.m. to the next regular meeting to be Adjournme held Thursday evening, January 6, 1977 at McClellan Ranch Park. Respectfully submitted by: Millie M. Mattisou, Secretary Parks and Recreation Department CITY OF CUPERTINO, State of California 10300 Torre Avenue, Cupertino Telephone : 252-4505 MINUTES OF THE REGULAR MEETING OF THE PARKS AND RECREATION COMMISSION HELD JANUARY 6, 1977 IN THE CONFERENCE ROOM AT MCCLELLAN RANCH PARK, CUPERTINO, CALIFORNIA CALL TO ORDER 1. Meeting called to order at 7:38 p.m. on Thursday, January 6, 1977 by Chairman Toensfeldt. ROLL CALL 2. Commissioners Present: Toensfeldt, Minnick Gabriel, Fisher, Call to Eyerman, Emling, O'Hara (7:48 p.m.) order Staff Present: Merle 0. Butler, Director Millie M. Mattison, Secretary Guests: Al Pacciorini, Palo Alto Times Dennis Rockstroh, San Jose Mercury-News Mrs. Nancy Hertert INTF:ODUCTIONS 3. None MINUTES OF PREVIOUS MEETING 4. Minutes of December 2, 1976 states "Original list of uses Minutes had been presented with a proposed resolution which the City approved Council 'rejected'. Minutes amended to read, "Original list of uses had been presented with a proposed resolution along with guidelines (which the Council accepted) but resolution was re- ferred back to commission for further study." Motion by Comm- issioner Minnick and seconded by Commissioaer Fisher that minutes be approved as corrected unanimously approved. 6-0 (O'Hara not yet in attendance.) COMMUNICATIONS 5. Various comments regarding anti-aircraft gun discussed underAnti- Old Business, item #8. aircraft at 6. Director called attention to the communication from Mr. & Mrs. M.P. Wilbur Pifer regarding what they feel was an outstanding Special Youth recreation program sponsored by the Cupertino Parks and W. Pifer Recreation Department. Mr. & Mrs. Pifer stated that the fact letter of the City of Cupertino has both recognized and responded to the commendatio urgent need of our mentally handicapped young people is a credit to every person who helps make the program go. They also named ® the interested and enthusiastic leaders who are responsible for an outstanding program. 7. The Gold Medal i%wward Brochure, sponsored by the Sports Foundation Gold Medal Inc. was distributed to the commissioners so they could view Award Cupertino's nationwide rEcognition in the finals of outstanding parks and recreation management. Page 2 Minutes of Regular Meeting of Parks S Recreation Commission - January 6, 1977 e MONTHLY REPORT Special 8. Director called attention to specal areas of the monthly report, events/ specifically, the outstanding cultural "Holiday Happening, '76" held programs at Memorial Park, Sunday, December 19 where 260+ people gathered in at the amphitheater. The program included Cupertino Parks & Recreation Christmas Department's sponsored dance ensemble, the "California Young People's '76 1;eater" group's performance of Christmas stories, and a magic show. Sauta Claus was present and distributed candy canes to all. A donation center was set up for those who wished to donate canned goods to be distributed through Cupertino Community Services. Hyde JHS - A square dance club which meets at Hyde Jr. High School collected and donated $80 to the school to show their appreciation for being allowed to use the school facility for dancing. Teen - A "visit from Santa" was a teen club activity whereby Cupertino activity residents could have Santa visit VNeir children at their homes. Teen staff played the role of Santa. This successful program will be ex- panded next year to include a second team of staff for Santa's visits. Ski trip - A winter ski trip to Utah is planned for the senior teens, as well as a California ski trip. Director passed along Specialists Orientation Guides and McClellan _;arch Park docent manuals for the Commission's review. OLD BUSINESS Gun at MP 9. Anti-Aircraft Gun at Memorial Park Commissioner Toensfeldt asked Commissioner Eyerman if an answer had been received from the U.S. Navy Department regarding disposition of the gun. C. Eyerman stated she had been in contact with John Biechman, Field Representative out of Congressman Mineta's office, and that nothing in writing has as yet been received. However, through conver- sation with Mr. Biechman it was learned that . . the gun does not belong to the City, therefore, City cannot dispose of it. The American Legion Post #642 owns the gun. Commission reviewed, again, the background of how the gun came to be placed at Memorial Park. Commissioners were interested in who had initially accepted it, whether there is a written record of acceptance, etc. Mr. Phil Storm was city manager at the time of acceptance and, as far as is known, there was only a verbal acceptance. Director stated that when the American Legion asked the military for available wartime equipment (tank, plane, gun, etc.) the gun was the only piece available. The gun came from Hunter's Point and the Legion paid $10 to cover the cost of moving. (The gun was placed in the park on July 10, 1968 during Congressman Gub,pr's term in office.) After discussion subject of the gun at length, it is the feeling of the commission that Memorial Park is the place for a fitting and proper memorial in honor of the many who gave their lives to preserve the freedom of this country, but feel the gun (by its physical size) is out of proportion to the size of the park, and not the memorial for this park. Commissioner Fisher stated that the subject of the gun comes to one simple fact. What do the majority of residents want? The commission is compellea to respond to the will of the majority of the people and the majority of responses received by 'sound off' cards and by letters expressed the feeling that an instrument such as the anti-aircraft • Parks 6 Recreation Commission Meeting - January 6, 1977 Page 3 OLD BUSINESS (continued) gun in a small park such as Memorial Park is completely in- Appropriate appropriate. Residents feel there should be a more appropriate memorial memorial which would be more in keeping with the size of the preferred park. Therefore, a motion was made by Commissioner Minnick, seconded by Commissioner Fisher, recommending City Council to Commission remove the gun from Memorial Park. 7-0 approved. recommends removal of Commission was concerned about the burden oZ cost to the Legion gun from MP for removing the gun. Director stated any cost would be a Council decision. 10. McClellan Ranch Park Use Resolution Originally, a list of uses for McClellan Ranch Park nature and McCRP Use rural preserve was presented to City Council with a proposed resolution resolution. Along with the proposed resolution presented were guidelines which were accepted by Council- However, the propose resolution was referred back to the commission for further study and revision. After much discussion of how the resolution shoul be completed Director suggested that staff draft a resolution (using various input provided by commissioners) that would satis- factorily cover regulations and guidelines for uses for rural and nature preserves. ® 11. McClellan Ranch Park Barn Commissioner Minnick presented copies of ideas for barn use, as McCRP barn well as ideas for an art museum, indoor concerts, and ideas for uses a Cupertino History Resources Materia_ • Center. At the slime time, Director distributed segments of a booklet on San Jose's Emma Prusch Memorial Park which he hoped would help the com- mission with ideas for acceptable uses for McClellan Ranch Park barn. Director requested that staff be given all written input of commission for acceptable uses for the barn. Commissioner Toensfeldt asked that the item be tabled until February 3, 1977 to give staff and commission an opportunity to further study ideas for barn use. 9:00-9:10 p.m. Break Director informed commission that Council had agreed to allow Kester Mr. Herman's (Developer for Rester property) architect to study property and draw plans for preservation of Kester barn. Hopefully, this architect will present plans with estimates for restoration which will be within a reasonable cost. 12. Director informed commission that Santa Clara County received No public no public works funds for development of parks although Orange works funds County received $41 million in grants. He also said that for Councilman Frolich hopes, when applying for future grants, Cupertino ® that first, a brief statement: of one or two pages can be for- warded. Then, i` request is accepted, cities co,ild complete the long, very dEtailed application forms. Councilman Frolich stated it is an expensive and time consuming chore to ^omplete application just to have it turned down with no apparent treason given. Page 4 Parks & Recreation Commission Meeting - January 6, 1977 , 13. Memorial Park Tennis Courts Resprvatiouf Because of the unsuccess of the hourly fee charge for use of lights fee system during the evening hours at Memorial Park tennis courts during the for tennis fall and winter months, and a recommendation from staff to the city courts to manager, Council has recommended that the Parks and Recreation Commission be studied otudy a reservation/fee systems which can be implemented in the spring of 1977. (Until Council approval, Parks & Recreation Department had been leaving lights on with a leader at the courts.) Between now (January) and Mauch, no leader will be on duty, however, lights will be turned on and off automatically for evening use. NEW BUSINESS 14. Easement at Castine-Rumford Drive to Memorial Park 2ternate Director explained to the newer commission members the background In for regarding the easement opening at Castine-Rumford Avenue. Early in ark access 1975 there were residents living adjacent to the easement to the park who were opposed to this easement being opened. As a result of a meeting of the Nathanson's Homeowners' Association members, no decision was reached as to whether easement should be opened or closed. Director stated the Christenson property is now proposed for resident development and one alternate plan for Ann Arbor Drive is to direct its traffic behind some of the homes and adjacent to the Glenbrook Apartments, then north of the existing , Memorial Park tennis courts. If this is opened, the easement would be between two streets and only, approxi- mately 100 ft. in length. If this alternate is accepted, the decision of the easement would no longer appear to rest with the Parks and Recreation Commission since their primary concern would be an easement connecting a street to a park. Staff would be in favor of the alter- nate plan because of the short length and open view for observing activity within easement. Commission and staff were concerned with an easement the length of the original proposal because of the corners and dark areas at night. Since the Christenson property is now up for development, Planning Commission wishes to have direction from Parks and Recreation Commission whether to open the easement or keep it closed. commen- Motion was made by Commissioner Fisher and seconded by Commissioner Lion that Minnick that recommendation be made to Planning Commission that no o easement easement be opened from Castine-Rumford Drive to Memorial Park. e opened 6 Ayes, I Abstension (Commissioner Gabriel) . o Mg 15. Commissioner )Kmling stated he had spoken with Mr. Ofner, miniature railroad enthusiast, who stated he has been unsuccessful, to date, in stature finding a place for a miniature railroad operation. Director stated area he would call elementary schools to investigate possibility of a room arestigate which-would be satisfactory for such a display (i.e., Arch Wilson Elementary School.) MISCELLANEOUS 16. Homer McClellan Bequest omer Director ir,formed commission that Homer McClellan (member of the family Clellan for whom McClellan Ranch Paik was named) had bequeathed money to the equest Parks S Recreation Commission Meeting - January 6, 1977 Page 5 6 City to be used, specifically, for the maintenance, care and upkeep of McClellan Ranch Park ($5,000) and another $5,000 for a memorial plaque. Legal opinion to be obtained regarding this bequest and the extent of the plaque in relation to total entrance to the park. 17. Resource Materials In keeping with the Cupertino cultural development program, Cultural Commissioner Minnick developed an idea for Cupertino history ideas for resource materials which could be used to develop a 'package' Cupertino describing the areas of history, government, geography, and placzs of interest. This could be on the elementary school level. Some of the areas of interest which could be '.ncluded in the package could be slides of area, people in our local government, etc. This package could be presented by a vol- unteer historian or staff member and could be available to be checked out or be used by schools on a request basis. Director is to contact the California History Center to see if there is a student who would like to compile such a Cupertino history pack- age for presentation to the elementary schools as a school project. The general feeling of the commission is that with all the cultural activities offered by the different groups in Cupertino, care need be taken not to overlap or duplicate programming. Director stated to be able to develop any sort of continuous Budget cultural program, a budget needs to be presented and accepted needed for so more concrete action may be takan to develop more program. cultural Lack of facilities is the main drawback for not offering a year- programs round program of special events or programs. Commissioner Gabriel feels a good start has already been made with all the fine programs offered by the department this past summer at the Mpmorial Park. All commissioners concurred in this. Commissioner Minnick will compile a list of cultural ideas which could conceivably be undertaken, where they may be held, etc. , and present to commission at the February meeting. 18. Senior Drop In Center Discussion Director said the grant monies from Title IS is in excess of location $12,000 and HCD funds for senior center addition is $15,000. f Senior To implement plans that have been drawn would cost in the enter neighborhood of $60,000. It is staff and city manager's feeling tudied that the current senior center should be moved to a more accept- Hble and permanent location within the park so it would be out of the way of the future community building. Should a large sum be spent for remodeliag and addition, the monies expended should be for a permanently situated building and could be used ® for many different programs when not being used by Seniors. The park architect (Eldon Beck) and building architect will meet with City staff in regard to a permanent location for the drop-in center. The commission was in agreement of moving the building Parks & Recreation Commission Meeting - January 6, 1977 MISCELLANEOUS (continued) to the rear of the ark to p proposed new acquisition area. 19. Mayor's Luncheon Commissioner Toensfeldt covered, briefly, subjects discussed at the Multi uses January 6 Mayor's luncheon. Subject discussed which was of importance for Senior to the Parks & Recreation Dept. was the multi uses which could be Center made of Senior Center if relocated. If more use could be made of this building less vandalism would occur. BUSINESS INITIATED BY COMMISSION 20. None. ADJOURNAMENT Adjournment 21. Meeting adjourned at 10:36 p.m. to the next regular meeting of February 3, 1977 to be held at McClellan Ranch Park conference room. Respectfully Submitted by: Millie M. Mattison, Secretary - Parks & Recreation Department CITY OF CUPERTINO, State of California 10300 Torre Avenue, Cupertino Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE PARKS AND RECREATION COMMISSION HELD FEBRUARY 3, 1977 IN THE CONFERENCE ROOM AT MCCLELLAN RANCH PARK, CUPERTINO, CALIFORNIA CALL TO ORDER 1. Meeting called .to order at 7:45 on Thursday, February 3, 1977 Call to by Chairman Toensfeldt. order ROLL CALL 2. Commissioners Present: Toensfeldt, Minnick, Eyerman, O`Hara Roll call Emling (8:40 p.m.) Commissioners Absent: Fisher, Gabriel Staff Present: Merle O. Butler, Director Millie M. Mattison, Secretary Guests: Nancy Hertert Mary Gonzalez (approx. 10:00 p.m.) INTRODUCTIONS b 3. None MINUTES OF PREVIOUS MEETING 4. Minutes of January 6, 1977 meeting approved as submitted. Approval of minutes COMMUNICATIONS 5. Letters of commendatian regarding staff and program rece.'ved from: Communi- Carol Lazootin, President of Hyde Jr. Hugh P.T.A. cations Jack L. Belote, Principal, Hyde Jr. High School Robert L. Downer, Vice-Principal, Hyde Jr. High School 6. Anonymous letter signed 'concerned parents; criticizing a Collins Jr. High School dance held January 28, 1977. MONTHLY REPORT 7. Attention was called to several areas of programming I the Monthly January monthly report. 1)Seniors' trip to San Francisco Chinatown report in February and to Reno, Nevada trip in March; 2) beginning in February, free tax conferences will be offered the Seniors through the American Association of Retired Persons and the National Retired Teachers' Association; 3) more than 300 persons were in attendance for the annual judo tournament, held this year at Peterson High School; 4) students of Mrs. Margaret Wingrove's ballet class danced at the annual Council/Commissioners' banquet; 5) Cupertino Tennis Club will be purchasing a clock and new chalkboard for the tennis ® courts at 4emorial Park. They are also giving two $250 scholarships to Cupertino resident high school student; and 6) the administration of Hyde Jr. High School has given the Parks and Recreation Depart- ment staff exclusive use of a room in order to run drop-in programs during lunch period. Outdoor activities are offered during the Page 2 Parks 6 Recreation Commission Meeting - February 3, 1977 MONTHLY REPORT (continued) y lunch hour and attendance has been overwhelming. Several Hyde students re t have been selected as volunteer ,junior leaders to assist in programming (cont'd) thereby acquiring valuable training. OLD BUSINESS HP 8. Memorial Park Tennis Reservation Policy tennis reser- Commission discussed the proposed policy for reservation system for nation Memorial Park tennis courts. In addition to the proposed 'evenings policy only' system, the Commission felt there should also be a reservation policy covering weekends. Commissioner Toensfeldt felt there should be reservations on five courts and Commissioner O'Hara felt that two courts should be held for open play on both Saturday and Sunday. Commission approved the proposed policy for evenings and amended the proposal to include a recommendation for a similar reservation policy for Saturday and Sunday play between 8:00 a.m. and 6:00 p.m. for three of the six courts. Should there be a high demand on weekends,a fourth court could be held for reservations. During daytime hours (8:00 a.m. to 6:00 p.m.) at least two courts will remain open for free play. Motion passed 5-0 (Gabriel S Fisher absent) to recommend report on reservation to City Council. 'Proposed The Commission reviewed a reservation, card proposal and recommends re; e that it not be included in the policy at this time, however, should the or. reservation system gain in popularity and the public desires such a car card, it should be considered at a later date. McRP 9. McClellan Ranch Park Regulations and Guidelines Guide- lines Commission reviewed the proposed Regulations and Guidelines for McClellan Ranch Park making minor changes. The revised document will be submitted to City Council on March 7, 1977. McRP 10. McClellan Ranch Park Barn Uses barn use Tabled until a full commission is present. Catalog 11. Cultural and Historical Update of cul- The Director stated that a project for the spring intern for the Parks tural and Recreation Department will be to inventory and catalog all cultural offerings events currently being offered in Cupertino area, in order to determine what is needed in the area and what could, possibly, be offered by the Parks 6 Recreation Department to fill any voids should these exist. Commission feels it is important to develop things unique to Cupertino. Commission was informed of the Council's interest in a proposed historical slide show which could be developed and presented to school children in the area. NEW BUSINESS Sr. Drop- 12. Senior Adult Drop In Center In Center Copies of a report and recommendations from the Director to the City Parks and Recreation Commission Meeting - February 3, 1977 Page 3 NEW BUSIP;ESS (continued) Manager concerning Senior Drop In Center in Memorial'Park was Funding given to the Commission for review. Funds totaling $91,048 have for been proposed for Cupertino (includes $15,000 allocated in 1976-77 Sr. Center H.C.D. funds, $13,653 from H.E.W. Title V funds, 1976 state bond act monies total $49,612; and Cuuertino's share of the Roberti-Z'berg Urban Open Space program totaling $12,783) which could be used for renovation of present senior center. Questions to be answered are, 1) would it be better to move the senior center from its current position on Stevens Creek to Alves 6 Anton Way on the Christiansen property which is soon to be acquired, 2) should $90-$100,000 be spent in renovating and adding on to an older structure, or 3) should a aew structure be built with this money and, if a new structure is built, where should it be placed. If a new building is constructed, the H.E.W. Title V funds will be lost because these funds are for renovation only. It was noted that H.C.D. funds can be extended into the next fiscal year and, possibly the $15,000 can be increased. Construction of a senior center community facility is an acceptable expenditure of H.C.D. funds, In speaking with both the park architect (Mr. Eldon Beck) and New Sr. building architect (Mr. Rex Morton, president of the A.F.A. in Center or Santa Clara County) two viewpoints were offered. Mr. Beck felt the Renovation old building would provide a separate, relaxed atmosphere where of old? Seniors would be more at home. Mr. Rex Morton, on the other hand, indicated the current building had no historical feeling except usage. He felt Seniors would be happier if they could be a part of + a larger, :community complex. The Commission agreed with the recommendation of the Director that New Center a new building be constructed which -could ultimately serve as a recommends separate wing to the cou minity center complex. Commission discussed the style of architecture and stated that a style which follows along the same or similar architecture of the new buildings in Cupertino (somewhat Spanish) would be acceptable for new structure as long as the final construction of a community center followed along the same lines as the senior center wing. Commission asked about the status of the anti-aircraft gun at Gun at Memorial Park and was informed that the city manager is dealing mem• Pk• with the Legion regarding this matter. MISCELLANEOUS 13. C.P.R.S. Conference Advance Requests C.P.R.S Commissioners attending the conference signed their request for advancement of funds. 14. Mayor's Luncheon ® Will be held the-week of February 7. e 4 Parks -and Recreation Commission Meeting - February 3, 1977 MISCELLANEOUS (continued) ter 15. Letters will be sent to Perley Payne and to Cupertino Historical senIV Society informing them of bequest from Homer McClellan to the McClel City of Cupertino for use at McClellan Ranch Park. nest BUSINESS INITIATED BY COMMISSION r of 15. Commissioner Toensfeldt had been to the Woodside Library and was so ide impressed with the display of native plantings in the area that she racy felt the entire commission would benefit from a tour of the grounds since the City of Cupertino will soon be in the process of landscaping the entrance to McClellan Ranch Park with native plantings. (Tour planned for Tuesday, February 15, at 1:00 p.m.) ADJOURNMENT urned 17. Meeting adjourned at 11:10 p.m. to the next regular meeting of March 3, 1977. Respectfully submitted by: Millie M. Mattison, Secretary, Farks & Recreation Dept. 1 CITY OF CUPERTINO, State of California 10300 Torre Avenue, Cupertino Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE PARKS AND RECREATION COMMISSION HELD MARCH 3, 1977 IN THE CONFERENCE ROOM AT MCCLELLAN RANCH PARK, CUPERTINO, CALIFORNIA CALL TO ORDER 1. Meeting called to order at 8:07 p.m. on Thursday, March 3, 1977 Call to by Chairman Toensfeldt. order ROLL CALL 2. Commissioners Present: Toensfeldt, Minnick, Eyerman, O'Hara, Roll call Emling (8:30 p.m.) , Gabriel (8:45 p.m.) Commissioners Absent: Fisher Staff Present: Merle 0. Butler, Director Stephen Dowling, Recreation Supervisor Millie M. Mattison, Secretary Denise Tournahu, SJSU Intern Guests: Mrs. Lucian Hertert Mrs. Robert Gonzalez (approx. 10 p.m.) INTRODUCTIONS 3. Denise Tournahu, SJSU Intern MINUTES OF PREVIOUS MEETING 4. Minutes of February 3, 1977 minutes of regular meeting approved Minutes as submitted. 'approved COMMUNICATIONS 5. Notice of advisory jmmissioners workshop at Coyote Point - Chairman Toensfeldt MONTHLY REPORT 5. Monthly report to be mailed to Commission. 7. Commission's review of Winter quarterly report on specialists classes. OLD BUSINESS 8. McClellan Ranch Park Barn - Larry Guy McClellan barn report Mr. Guy was not in attendance, however, he had sent a memo of the scope of work planned for the McClellan Ranch Park barn re- roofing project. Exterminator - Fumigate entire structure with space fumigants. ® Require insurance to protect City. Require one year warranty on work. Roofer - Remove shingles and have debris hauled away. Require Page 2 Parks & Recreation Commission Meeting - March 3, 1977 OLD BUSINESS (continued) McCRP barn insurance. Re-roof entire structure with Class "A" roof, 30 lb. report underlayment, flashing required. (cont'd) Carpentry - a) Resheath roof with 5/8" exterior grade plywood. Plywood clips required; b) Install solid blocking as indicated; t c) Install 4" x 4" purlins and braces as indicated; d) Install tie bf:ams between 4" x 4" posts; e) Replace any damaged or rotten j spaced sheathing or rafters; f) Insurance and workman's compensation required. I Budget appropriation is $9,000. Any contingency funds will be used to secure the buildings from vandals. Hopefully, funds to construct i doors using the traditional X cross design will come from the proposed budget. Attached to the report were drawirgs of specifics which the s commission members reviewed. XcGRP 9. Final Review of McClellan Ranch Park Regulations & Guidelines - Regulations ' Commission reviewed a revised version of the Regulations and Guidelines Guidelines for use of McClellan Ranch Park and it was the final i consensus of Commission that this edition of Regulations and Guidelines be submitted to Council. Approved 5-0. Cultural 10. Cultural Ideas - Intern Denise Tournahu inventory Miss Tournahu presented for Commission's review a catalog (or inventory) of cultural activitiescurrently being offered in the Cupertino area stating that the purpose of the study is to: 1) illustrate the cultural art activities conducted in the City of Cupertino and its neighboring areas; 2) to provide a resource for determining the potential growth and development of a cultural arts activities program; and 3) to survey the spectrum of facilities available in housing cultural arts activities as a reference for future programming of leisure cultural activities. The data com- piled and presented gives an account of the diversified cultural art activities conducted in the City of Cupertino and its neighboring areas from Jan. 1, 1976 through February, 1977. The spectrum of cultural art activities included the areas of: theatre, da,�ce, music, special events, festivals, and exhibits. Through research there was found to be approximately seven facilities in Cupertino and neighboring areas which housed and accommodated cultural art activities. The include: three Cupertino high schools (Cupertino, Monta Vista, and Homestead); Cupertino's Memorial Park; DeAnza College (Flint Center, DeAnxa Campus Center and Euphrat Gallery) ; Sunnyvale Community Center, Sunnyvale Performing Arts Center and Creative Arts Gallery; King Dodo Playhouse and 'Vallco Shopping Center (Sun Gallery). Upon reviewing the complete report, the Commission felt the greatest emphasis should be placed on developing a fuller schedule of events built around Memorial Park because of its central location and appeal to so many people. Memorial Park could be most beneficial in planning a program which would contribute to a more complete cultural activi- ties series for the Cupertino resident including drama, art festivals, displays, etc. Parks & Recreation Commission Meeting - March 3, 1977 Page 3 OLD BUSINESS (continued) The Commission complimented Miss Tournahu on the outstanding job done in preparing such a report and Commission plans to use this inventory as a guide in planning future activities For Cupertino residents. Commissioners O'Hara and Minnick agreed to work with supervisor Dowling in planning a cultural program as recommended in the report. 11. Senior Citizens' Building Update Sr. bldg. update Director informed the comnL� ision that a final recommendation on building renovation or new construction for the senior adults of Cupertino will be determined by Council at their Monday, March 7 meeting when they amend the HCD allotments for 1977-78. The Commission discussed this subject in depth and are recom- New build- mending that the facility be constructed at the corner of Alves ing for and Anton Way. Among reasons given for commission's recommen- seniors? dation for construction of separate facility from the proposed community center was that the City may be forced to design the total community center building at this time to gain accurate dimensions and site location for senior center and this could be costly. There is also already in existence a 37-car parking lot at Alves & Anton Way which could be used by Seniors, thereby lowering the overall cost of new site construction. Also dis- cussed and of, some consideration is that the Seniors can continue using the old building while constructing a new building, thereby eliminating the need to find a new site while old build- ing is being refurbished. Construction of such a building for Seniors could have dual use. Since Seniors use building basic- ally during daytime hours, the building could be used in the evening for a variety of specialists programs. NEW BUSINESS 12. Water Tower and Blacksmith Placement at McClellan Ranch Park Additional buildings Water tower base is 13' wide and 28'6" high. Blacksmith shop at McCRP measurements are 24'6" wide, 24'6" long and 13'6" high. Director informed commission that cement foundations would have to be laid before structures could be placed at McClellan Ranch Park. Blacksmith shop will, in all prol--ability, be placed between the garden shed and the milk barn. The water toir•Y-2r could be placed near the 4-H area whereby they could use the water stored in the tower tanks. The Commission left the final decision to the director after considering the esthetics of the total park with the placement of the buildings. MISCELLANEOUS ® 13. Commissioner's Report on C.P.R.S. Conference C.P.R.S. report All the commissioner's who attended the C.P.R.S. conference felt Page 4 Parks & Recreation Commission Meeting - March 3, 1977 MISCELLANEOUS (continued) it was worthwhile and was time well spent. There were requests from the commissioner.s to the director to order certain tapes so they could be listened to again so even more knowledge could be gleaned from them. All commissioners why attended the session on "A Practical Approach to Citizen Participation" were impressed with the way Cupertino was represented (by Mr. James E. Jackson, panel member). The director stated that staff members Brir_a Oklevik, Stephen Dowling, Patricia Philip, and himself all spoke at different sessions during the conference which would indicate high respect for abilities of Cupertino's staff members. Mayor's 14. Mayor's Luncheon luncheon Subjects of interest to commission were water conservation, fire prevention, and approval of tennis court reservation policy. Woodside 15. Tour of Woodside Library library tour Members of commission and director visited the Woodside library on Tuesday, February 15th. Kester 16. Kester Barn barn Director informed commission that the Council had approved Mr. Herman's plan for development of the Rester barn for use as a recreation build- ing. There is also to be a residence for a caretaker in the building. Community 17. Community Gardens gardens Director also informed commission of a community garden plotholders meeting to be held on tlarch 5, 1977 at 1:00 p.m. in the Cupertino Library Community Room for the purpose of working out an acceptable proposal for water conservation which will be acceptable to the City Council. The water to the community gardens will be cut off and gardening discontinued unless an acceptable plan for water conservation can be found. BUSINESS INITIATED BY COMMISSION Voss Pond 18. Voss Pond Mrs. Nancy Hertert and those commissioners who are able to go will visit the Voss Pond property on Tuesday, March 8, 1977. Group to meet at McClellan Ranch Park at 3:30 p.m. Conflict 19. Conflict of Interest Code of interest Commissioners will need to complete a "conflict of interest" form by code April 1, 1977. Forms are not, at this time, available for completion. ADJOURNMENT Adjourn- 20. Meeting adjourned at 10:45 p.m. to the next regular meeting, next month ment to be held on second Thursday (4/14/77) rather than April 7th. Respectfully submitted by: �e, >// Miliie M. Mattison, Secretary - Pks. & Recreation Dept. 1 M - 0- CITY OF CUPERTINO, State of California 10300 Torre Avenue Telephone: 252-4505 MINUTES OF THE REGULAR METING OF THE PARKS AND RECREATION COMMISSION HELD APRIL 14, 1977 IN THE CONFERENCE ROOM AT MCCLELLAN RANCH PARK, CUPERTINO, CALIFORNIA CALL TO ORDER 1. Meeting called to order at 8:20 p.m. Call to 2. installation of two returning members of commission - Toensfeldt order - and Eyerman. Installati of commis ROLL CALL sioners 3. Commissioners Present: lv, feldt, Eyerma: , Minnick, O'Hara Roll call Com uissioners Absent: Emling Staff Present: Merle 0. Butler, Director Millie M. Mattison, Secretary Guests: Wil.iiam DuQord Mike Pisano (Mr. DuBord and Mr. Pisano are to be new members of the Parks & Recreation Commission who will be sworn in at May 5th meeting.) 1YYRODUCTIONS 4. Mike Pisano Bill DuBord MINUTES OF PREVIOUS MEETING 5. Minutes of Parks & Recreation Commission meeting of March 3, 197 Minutes unanimously approved. 4-0. approved COMMUNICATIONS 6. Cupertino': Garden Club - Mrs. Oscar Johnson, President Garden Club' Cupertino Garden Club contributed $20 11, honor of Arbor Day 1977 $20 contri to be used toward McClellan Ranch Park landscaping fund. bution Letter of appreciation from Margie Reeves regarding the Easter Festival. Ms. Reeves felt the program was well organized and well run. Commission and staff feel that future programs (Easter) will be, Easter basically, the same with the exception of the egg hunts. Becaus festival of the large number of people involved, it is very difficult to control such an event. Staff and commission feel the festival was very successful Intn_rn ® an,., that the Intern, Denise Tournahu, who was responsible for project the festival, had done an outstanding job in planning and organizing the event. Page 2 Minutes of Parks & Recreation Commission - April 14, 1977 MONTHLY REPORT Monthly 7. For the benefit of ti-e incoming commission members, Director gave report background information regarding how and why the monthly report is compiled. Attention was called to several points in the report for March. - The successful trips made by the Seniors to Reno and the Delta Cruise. - How enthusiastically and willingly the Seniors are planning fund- raisers, proceeds of which will to to the new senior center. Projects such as raffles, sales of handicrafts and luncheons are already being planned and taking place. Monetary gifts have already begun coming in or being pledged: - The community gardeners have adopted a 25% reduction of water usage policy for the gardens. - A display depicting natural environment of 'iClellan Ranch Park on view at Cupertino library. - Adult softball begins the week of April 25th and will conclude in August. - Director called attention to the • ery active teen program which is carried on at the schools and the many planned trips and activities which the department sponsors. - April 30 is the day for McClellan Ranch Park junior museum open house. OLD BUSINESS Senior B. Senior Citizen Building Update building update The Director gave a brief history of events concerning the Senior center for the benefit of the new, incoming commissioners. He stated that the city council has approved a new building being built, however, needed recommendations concerning the location it should be built within Memorial Park. Senior The Director indicated that a survey had been taken by the Seniors survay re- at one of their meetings, with the results showing 63 for the building location being placed at Mary and Stevens Creek Blvd. and 9 for the Alves-Anton Wy. of Sr. location. Their primary concern -aas the proximity of the Senior building Center to the bus stop (at Sandpjper) and to DeAnza College where many Seniors attend classes. Mr. Rex Morton, City Manager Robert W. Quinlan, and Parks and Recreation Director have met twice concerning the location, arty how a separate Sr. bldg. Senior building could fit into the community canter complex or as a compati wing to the community center ")uilding. Sevoral of Mr. Morton's con- bility w/ ceptual designs wire shown to the commission proving that it would be community possible to place a senior citizens center at Mary and Stevens Creek Blvd. center without interferring with the total complex. It would have separate (future) heating and cooling systems and sewage could be joined to the total system at either location. The plaza could be included in future community center complex costs, also. Total parking needs must be worked out, however, there is no reason the current gravel lot could not be continued, eliminating added expense to the building costs. Minutes of Parks and Recreation Commission - April 14, 1977 Page 3 ® Even if a tempora.iy lot were constructed, this would be the Senior bld only expense list if it were in an area where future buildings update would be constructed. (continued Staff is to check on activity needs and parking requirements for these needs as seen by neighboring cities. Mr. Morton will determine square footage once a list of needs is given him. After considering various factors for area for construction of a Commission Senior Center, such as wishes of the Seniors, location of bus recommends stop, reasons of security, compatibility with plans for future Mary Ave./ community center, and staff.tng, it is the recommendation of the St. Ck. fo commission that the senior center be constructed at the corner Center of Mary Avenue and Stevens Creek Blvd. Motion by Commissioner Minnick, seconded by Commissioner Eyerman. Unanimously approved. 4-0. 9. Blacksmith Shop Baer blacksmith shop has been placed at McClellan Ranch Park. Baer Ten thousand dollars ($10,000) in H.C.D. funds were allowed for blacksmith� moving and if any of this fund remains, will be used to refur- shop at bish shop. Shop needs roof and perhaps could be painted with a McClellan sealer to protect exterior. Tools, which the City has purchased, Ranch Pk. will be placed in building, when ready, for display purposes. Director hopes to have display cases for some of the tools. Water tower will be placed at McClellan Ranch Park on concrete Water towe pad connected to the milk barn. This concrete is already in to be existence. placed at McClellan 10. Organic Gardens Rationing Plan Ranch Pk. Commission was given copy of memo which was sent out to all 5% water community gardeners stating that a 25% reduction in use of water reduction would be mandatory. Director informed commission, also, that use in separate water lines would need to be brought onto the property, community separating gardens from caretaker's residence and offices. With gardens present system, there is not enough water pressure to supply new restrooms which have been constructed on property. NEW BUSINESS 11. None MISCELLANEOUS 12. Resolution for Adoption of McClellan Kainch Park Resolution and Guidelines or Reso- ution & Commission shown copy of adopted resolution. lesolution uidelines or McCRP 13. County Bike Trails Materials Commission members were given copies of bike trails, existing and proposed, in Cuaertino and also in Santa Clara Count ForBike trail age 4 Minutes of Parks & Recreation Commission - April 14, 1977 County Bike Trails Materials (continued) information only. Commission was interested in scope of trails in city and county. BUSINESS INITIATED BY COMMISSION t faire 14. Commissioners O'Hara and Minnick and Parks & Recreation staff will scussion be setting appointment for meeting to discuss an art fairs. planning Commissioner O'Hara is compiling information needed to put on a successful show. More information will be available for the May meeting. ther's Day: Parks & Recreation Department is planning to have another ?Mother's elebration Day celebration at Memorial Park. The celebration which was held be in 1976 was very successful. Sumitomo Bank and staff washes to ontinued continue with the program. Director stated to the commission that $1,500 request had been 1�= 10 put into budget for the 1977-78 fiscal year for cultural affairs. equest for It is getting more difficult to get performers on a voluntary Mural basis, Money is needed to pay for musical performers, bands, artists, and drama groups, etc. Director also stated that a request has been made for four commissioners to attend the state C.P.R.S, conference during -he coming fiscal year. 15. Mayor's Luncheon 0 yor's Subjects of interest discussed at Mayor's luncheon of March 10. uncheons 1. Approval of new senior center and request for recommAndation from commission as to the location of same. 2. Organic gardens. 3. Usage reduction in public facilities (schools, college, city). 4. Report on public works grants (federal) including corporation yard, E.O.C. and sidewalks. April 7 Luncheon 1. Request for more money from fire marshall's office could lead to cut in staff and possible transfer of cut personnel to Central Fire District with serves Cupertino. ADJOURNMENT .journment 15. Meeting adjourned at 10:10 p.m. to next regular meeting on Thursday, May 5, 1977 at 7:30 p.m. Respectfully submitted by: 4/15/77 CITY OF CUPERTINO, State of California 10300 Torre Avenue Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE PARKS AND RECREATION C0MMISSION HELD MAY 5, 1977 IN THE CONFERENCE ROOM AT MCCLELLAN RANCH PARK, CUPERTINO, CALIFORNIA CALL TO ORDER 1. Meeting called to order at 7:38 p.m. Call to orde' ROLL CALL 2. Commissioners Present: Toensfeldt, Minnick, Emling, Eyerman Roll call O'Hara Staff Present Merle 0. Butler, Director Millie M. Mattison, Secretary Guests: Fred Ofner, Model Railroad Enthusiast Michael Pisano (To be installed as P 6 R Commissioner in June INTRODUCTIONS 3. Mr. Ofner INSTALLATION OF NE4f COM?aSSIONER 4. Miss Ellen Pagnini, Deputy City Clerk installed William DuBord Installation as a new commissioner replacing Mr. George R. Gabriel who has resigned. MINUTES OF PREVIOUS MEETING 5. Minutes of the regular meeting of the Parks b Recreation Dept. Minutes were approved as submitted. Unanimously accepted 6-0. approved ELECTION OF OFFICERS 6. Commissioner Edward Wing nominated Commissioner Joann Minnick Election of as chairman, seconded by Commissioner O'Hara. Nominations officers closed. Commissioner Minnick elected chairman. S Ayes, 1977-78 1 Abstenscion (M:inni=k) Chairman Minnick accepted and proceeded to direct the -zteeting. Commissioner Eyerman nominated Commissioner Emling as vice- chairman, seconded by O'Hara. Nominations closed. Commissioner Emling elected vice chairman of commission. 5 Ayes, 1 Abstension (Emling) COMMUNICATIONS 7. James E. Hickey, Corresponding Secretary of Cupertino Historical Historical Society - Society re: ® C. Toensfeldt had sent a letter to the members of the Cupertino McClellan Historical Society in which she stated, "In the codicil of his bequest will, Mr. McClellan graciously bequeathed to the City of Cupertino the sum or $5,000 for the "care, maintenance and Page 2 Parks 6 Recreation Dept. Monthly Minutes - May 5, 1977 COMMUNICATIONS (continued) upkeep of McClellan Ranch Park". He also directed that an additional sum of $5,000 be used for a memorial plaque honoring the "McClellan pioneer family". Romer In answering Mrs. Toensfeldt's letter, Mr. Hickey stated "for the ' McClellan record" that the Society would like to suggest an outdoor, but bequest modestly sized amphitheater lodated in McClellan Ranch Park it- self. Society feels that such a project, named the Homer F. McClellan Amphitheater, could incorporate not only the $5,000 mentioned as the bequest, but from its identity as, in effect, a #finemorial plaque," could also qualify on this proviso, giving a total of $10,000 for the outdoor structure. Perhaps the Society could peat a plaque an the structure, giving facts on Mr. McClellan and the site. A second suggestion was made by the Society to start a museum in the park. Terms of Upon discussion of the communication, the Commission felt this R. McClellan suggestion was not what the will had directed. Since the depart- will ment has heard nothing further on the progress of the will, the Director is going to write the attorney for the family again to gee if more definite progress has been made on carrying out the terms of the will. MONTHLY REPORT S. Director called attention to several items in the monthly report, e.g. , a flower show being held by Cupertino Garden Club at Vallco Fashion Plaza on June 10, 11, 12; Seniors to be going to Golden Gate Field in Albany; Cupertino Senior Discount program (with cooperation of Riwanis and Optimist Clubs) is in operation; Adult sports underway with thirty-five teams comprising more than 560 players playing each week; Department hopeful of having teen league this summer; Spring Festival held at Memorial Park on April 9 drawing more than 3,500 participants and spectators. Disappointed that excessive winds made it impossible to use the hot air balloon as planned for the arrival of Easter Bunny anA Friends; and the Department sponsored two trips to Disneyland, Universal Studios and Magic fountain. One trip for junior higi, students and one for high school aged students. OLD BUSINESS 9. Cultural Arts Faire Art faire Commissioner O'Hara related information she had obtained on how planned to plan a bona fide art show regarding publicity, fees, prizes, jurors, etc. C. O'Hara and C. Minnick to meet Wednesday, May 11 with Stephen Dowling, Recreation Supervisor in department, to pursue further plans for an art show. In the meantime, Comm. O'Hara will contact Art Guild for further information. It is felt that the biggest expense, initially, crould be to provide standards (easels) for the art pieces. Minutes of Parks & Recreation Commission - May 5, 1977 Page 3 OLD BUSINESS (continued) 10. Senior Center. On Thursday, May 5, director met with representative from Sacra- Roberti- mento regarding the Roberti-Z'berg grant funds. They reviewed Z'berg the site and plans for Senior Center. Representative informed funds for director that only 15% of these funds can be used for architec- Sr. center tural fees for Center. Director reviewed for the commission that Mr. Rex Morton had been selected originally to draw plans for remodeling the old senior center building. Staff has continued with Mr. Morton to complete preliminary information for site and building, however, it will be .up to the Parks and Recreation Commission to interview and recommend an architect to draw plans for a new center. 11. McClellan Ranch Park Update. a. Residents holding organic garden plots at McClellan Ranch Park Organic are, to date, staying under the percentage of water allowed them gardens for their gardens. Council had asked that there be a 25% re- duction in use of water. Policy has been drawn up to show this. b. Restrooms... Director informed commission members that the new Restrooms restrooms now being constructed in the old milk barn building at McClellan are nearing completion. New water line has been in- stalled for stronger water pressure. c. No further plans have been made at this time for completion of Baer Black- the Baer blacksmith shop. Director will check with Public Works smith shop to see what remains of the $10,000 allocated for this project and what it will take to put the building into public usage. The water tower will be moved to the ranch in next fiscal year Water tower wuen funds are budgeted for it. This was year it was in capital improvements program. d. Because of bad weather, Junior Museum open house ;;aa poorly attended, however, ten new people saw and enjoyed the ranch and museum. July 30 has been set for the annual McClellan Ranch Day. 12. Tennis Reservation After discussing the possibility of lowering the age limit for Tennis those who wished to make tennis reservations, it was decided by reservation the commission to wait to see if a problem develops before lowering the age limit to less than it is now. 13. Model Railroad - Guest, Mr. Fred Ofner Mr. Ofner had attended a commission meeting some months ago hoping Model the City would have space available for a model railroad club to railroad place a layout and workshop in. At that time nothing was avail- able. Mr. Ofner had heard about the possibility of a new senior center being built and asked if perhaps an additional room could be planned to accomodate such an operation. Room size 10'x 20' up to 15' x 25' would be ideal for such a club to operate in according to Mr. Ofner. Following discussion, it was recommended that perhaps the old senior center could be used when Seniors move to new building. 1 Page 4 Minutes of Parks & Recreation Commission - May S, 1977 NEW BUSINESS Fund raiser 14. Petit Trianon for Petit Trianon Commissioner Toensfeldt stated that the fund raising for Petit Trianon was held on April 30. It was learned that California History Department at DeAnZa College hopes to hold classes in the building in the fall of 1977. MISCELLANEOUS Mayor's 15. Mayor's Luncheon Luncheon postponed Luncheon postponed until Thursday, May 12. BUSINESS INITIATED BY COMMISSION Amount spent 16. Commissioner Toensfeldt asked if the commissioners had exceeded the ,for C.P.R.S. amov4t allowed for the C.P.R.S. state conference. Director state informed her that the financial print out had not been received conference for that time, therefore, he did not have that information at this time. AWOUFIR9 T_ Adjournment 17. Meeting adjourned at 9:30 p.m. to next regular meeting of Thursday, June 2, 1977. Respectfully submitted by: Millie IT. Mattison, Secretary Parks 6 Recreation Department 1 PARKS & RECREATION 11 of 11 COMMISSION - MINUTES ( 1971 - 1978 ) A :I:Y OF CUPERTINO, State of California 10300 Torre Avenue Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE PARRS AND RECREATION COMMISSION HELD SEPTEMBER 14, 1978 IN THE CONFERENCE ROOM AT McCLELLAN RANCH PARR, CUPERTINO, CALIFORNIA CALL TO ORDER 1. Meeting of Parks and Recreation Commission called to order at Call to 7:40 p.m., Thursday, September 14, 1978. order ROLL CALL 2. Commissioners Present: Emling, Eyerman, O'Hara, Pisano, Roll call DuBord, Toensfeldt & Minnick (7 :45 p.m.) Commissioners Absent: None INTRODUCTIONS 3. John S. Lorr, Retired Fremont High School art teacher, an Introductions authority on sundials. Mrs. John S. Lorr Mrs. Nancy Hertert Linda Sharman Iry Webster, Designer of Kiosk MINUTES OF PREVIOUS MEETING 4. Minutes of regular Parks and Recreation Commission meeting Minutes of August 10 approved (3 Ayes, 2 Vistensions). approved COMMUNICATIONS 5. Graham Payne regarding use of library soccer field Communica- tions: Mr. Payne stated that the soccer people using the field G. Payne adjacent to the homes were inconsiderate in the use of the field, making noise, throwing rocks, practices beginning early on weekends and going until dark. Mr. Payne was concerned about the lack of policing and lack of consideration for the nearby homeowners. He stated the players, coaches and spec- tators created excessive noise and unsupervised children throw rocks at the fences of the private homes. The homeowners in the area would like the situation reviewed and homeowners' privacy considered in this matter. Director stated that as a result of a meeting with the soccer personnel and Mr. Graham and other residents along Farallone Dr the field closest to t'_te homes will no longer be scheduled for practices or games nor will there be any play scheduled by the Recreation Department on Sundays. The AYSO league has removed the soccer goals since this meeting and have scheduled their Saturday games later in the morning to accomodate the home owners. Page 2 Parks and Recreation Commission Meeting - September 14, 1978 MONTHLY REPORT New fall '78 7. Director called attention to the new classes which will be offered classes in the fall, as well as playground, teen and senior adult activities. Softball -The director also called attention to the conclusion of summer softball programs and the beginning of the fall leagues, in addition to the new, fall basketball league. 8. quarterly Report Quarterly Commission members were given copy of the Summer 1978 quarterly report attendance report for review. OLD BUSINESS 9. Summer Aquatics Program Summer '78 Despite the fact that the aquatics program was taken over at aquatics the last minute and early registrations were slow, the program more than paid for itself before the summer sessions were over. After paying FURSD maintenance costs, lifeguards salaries, City 10% surcharge, and minor refunds, there was still an excess of funds in the amount of $516. 10. First Annual Art Fasre lst annual Commissioner O'Hara informed commission that Cupertino's first art faire art faire will be held Sunday, September 17, 1978 and all was prepared. Final report to be given at October meeting. 11. Senior Center Bids Senior The Parks and Recreation Commission discussed the high bids received center bids for the construction of the Senior Center and re-evaluated the project in light of these bids. They also reviewed the staff recommendations that the building be reversed 180 degrees on the plot plan in order to reduce patio construction costs. Commission in agreement with this concept. Community The ,Director reviewed the initial planning for a community center center adjacent to the Senior Center, together with the underground parking plan. It was agreed the cost of underground parking was not feasible, plus the Public Safety Commission had previously recommended against underground parking, therefore, a community center would not be feasible on the site. By eliminating the possibility of a community center, the plot plan for the Senior Center could easily be accomodated. It was agreed also by the commission that a community center could best be located or placed at the "L" apex of Memorial Pk. , attracting usage from both ends of the park and tying the park together. Also, 30 parking spaces already exist in this portion of the park, and a future control center for the tennis courts could be a part of the community center. rite and Recreation Commission Meeting - September 14, 1978 Page 3 OLD BUSINESS (continued) Senior Center Bids (continued) The Commission is anxious to proceed with construction plans Senior center for the Center, if financially feasible. They feel a commit- ment has been made to the senior citizens of Cupertino and would like to see it fulfilled - all possible. It was moved and unanimously al - -i to recommend to Council that the Senior Center project r - . . i if financially possible and in order to reduce expenditurL relc:_.ite (reverse) the building plot plan 180 degrees it orde,. Eo eliminate the outdoor wall along Stevens Creek and Mary r.° ;:sues, and the sunken patio. Consideration should be g'.:- o landscaping and patio areas to enhance the privacy of S%. 'rors to the rear of the new building plan. Approved 7-1. 12. Report on Sundial Memorial - Ed Emling Air. John Lorr, noted sundial designer and author, and Mr. Sundial for Iry Webster, designer of the information center kiosk, were Mc CRP in attendance to discuss the merits of each type of proposed memorial for the McClellan family. Commission felt that both could have a place within McClellan Ranch Park, however, they were agreed that the information center (kiosk) would suit Memorial Park better in that it would attract more viewers and better serve the residents. Ideas were suggested to use the four sines for a city history and/or a history of city parks, a map of the city and park locations, and for a bulletin board with future recreation programs or city information provided. The commission reaffirmed its position to remain with the sun- Comm. re- dial for u_cClellan Ranch Park and voted unauimously to budget quests inf. the information center (kiosk) in the 1979-80 fiscal budget. center for Director to pursue information regarding making/casting and Mem. Pk. costs of sundial. Commission member also to go to a foundry in Mountain View to check on sundials. 13. Memorial Plaque Wording - Gerr O'Hara Commissioner O'Hara was of the opinion that the e:cact wording Memorial should be left until such time as the sundial was completed plaque to see how much space the sundial could accomodate. Howevet, wording it was felt that simple wording to the effect that, "':his sundial is given in honor of the pioneer McClellan family by Homer Prances McClellan, and the date. :Motion to approve wording 5-2 (Minnick and Pisano against.) NEW BUSINESS Halloween 14. Ghost Walk - DkClellan Ranch Park ghost walk - Commission approved in concept a ghost walk for McClellan McCRP Ranch Park on Halloween. Page 4 Parks and Recreation Commission Meeting - September 14, 1978 MISCELLANEOUS r,omm. BBQ 15. Commissioners' Barbecue - No commissioners will be attending. BUSINESS INITIATED BY COMMISSION ` 16. None. ADJOURNMENT Adjournment 17. Meeting adjourned to next regularly scheduled meeting set for Lhursday, October 5 at 7:30 p.m. Respectfully submitted by: Millie M. Mattison, Secretary CITY OF CUPERTINO, State of California 10300 Torre Avet ,ie Telephone : 252-4.i05 MINUTES OF THE REGULAR MEETING OF THE PARKS AND RECREATION COMMISSION HELD OCTOBER 5 , 1978 IN THE CONFERENCE ROOM AT McCLELLAN RANCH PARK, CUPERTINO, CALIFORNIA CALL TO ORDER Call to 1. Meeting of Parks and Recreation Commission called order to order at 8: 35 p.m. , Thursday , October 5 , 1978 . ROLL CALL 2 . Commissioners Present : Emling, Minnick, O 'Hara, Roll call Toensfeldt Commissioners Absent : Pisano, Eyerman, DuBord INTRODUCTIONS 3 . Guests included : Mrs. Nancy Hertert Guests John O'Neill , Mt . View Foundry/ Artist Nancy Thompson, CPRD Intern Phil Johnson, observer John Koudela III , SJS student Becky Moyer, r--Anna student Debbie Plotkin, ofit Carrie Johnson, it " Barb Buiss , T1 " MINUTES OF PREVIOUS MEETING 4 . Minutes of September 14 approved as corrected. 4-0 . Minutes Corrections include : approved - second paragraph under ' Communications ' , name should read Mr . Payne instead of Mr. Graham. - under item #12 - Report. on Sundial - first para- graph, second sentence should read : Commission agreed that the information center (kiosk) would suit Memorial Park better in that it would attract more viewers and better serve the residents (elim- inate first part of sentence) . COMMUNICATIONS 5 . None MONTHLY REPORT 6. Review of September Monthly Report Monthly report Director called attention to the new specialist ® classes and the fact that several classes had to be cancelled this fall ; that a new docent training program was under way with eight participants ; that the JayCees will host another junior tennis tourna- Page 2 Parks and Recreation Commission Meeting - Oct . 5 , 1978 MONTHLY REPORT (continued) Monthly meat the weekend of October 14 & 15 at Memorial Park; report that both fall basketball and softball programs began in September; and that a Ghost Walk will be held at McClellan Ranch Park for the first time on Sunday , October 29 and Monday , October 30 from 7 :00-9 :30 p .m. OLD BUSINESS Art 7 . Art Festival - Commissioner O 'Hara Festival evaluation Commissioner O 'Hara evaluated the first annual festival and mentioned that the Fine Arts League members were pleased and agreed to co-sponsor the event in 1979 . She stated that over 500 people attended the all day event with sales of $1 ,000 considered good for a first show. A total of 27 artists exhibited with each having 10-15 paintings . Revenue was arrived at through an exhibit fee and expenses fell only $10 short of revenue . In addition , the Fine Arts League netted $260 for scholarships for DeAnza art students. The 1979 festival will be held the third Sunday in September (9/16/79) . Commissioner O'Hara mentioned an evaluation meeting was held following the show to prepare for the 1979 event. Senior bids 8 . Senior Center ground Bids have been awarded and commission will be notified breaking as to the groundbreaking date. dates 9 . Sundial Sundial Director introduced John O 'Neill , an artist who has done various bronze and metal works for the Old Mill in Mt. View and other places. a number of questions and answers be- tween the commission and Mr. O 'Neill transpired during the discussion. Director indicated he had written "Sundtals" of New Ipswich, NH and had spoken with the general manager by phone in regard to the cost of making a 4 '-6 ' sundial and shipping to Calif . Cost would be prohibitive. They did suggest the possibility of an analemmatic dial , whereby only bronze numbers or figures would be used for hourly identification (placed in concrete) and a human being would serve as the gnomen by standing in the proper location and casting a shadow. This would serve as an educational process and be more intriguing to the user. Mr . O'Neill indicated that for proper usage , the dial face should be twice the size of human (acting as a gnomen) or in the neighborhood of 10 ' -12 ' in diameter . Commissioner Parks and Recreation Commission Meeting - Oct . 5 , 1978 Page 3 OLD BUSINESS (continued) Sundial (continued) Emling was concerned about the size and spoke to the location of the sundial Mrs. Hertert then spoke of her conversation with Mr. Special Bob Nissen, an art instructor at Canada College . meeting Mr. Nissen was the instructor of a student who de- for signed the Canada aundial. He would be willing to sundial sculpture a design and work with someone with ex- pertise (possibly, Mr . Trejo of DeAnza College) in the placement of g nomen, etc . Mrs . Hertert invited Mr. Nissen to McClellan Ranch Park on Monday , 10/9 , for a tour and Further discussion . Mrs . Hertert also suggested the memorial plaque Memorial could be designed as a canastoga wagon with the in- suggestion scription written on same. She also suggested that Mr. Lorr 's designs were of the industrial art type and she would recommend someone with more artistic ideas . Mr. O 'Neill offered several ideas including iron works s;mbolic of the time. He also suggested antiquing the bronze which would wear better out- doors . It shouldn' t be bright and shiny and new looking, but be something that would relate to the period of time (1864) . He would like to provide renderings from which the commission could choose . Chairman Emling appointed a sub-committee of Minnick Toensfeldt , and O 'Hara to meet with Mr. Nissen and Sub-com- to provide additional ideas of the commission 's mittie direction. A special meeting will be held Monday , formed to October 23 for the purpose of the commission meeting study with Mr. O 'Neill and Mr. Nissen and arriving at a sundial decision and choosing an architect for the project . Mr. Trejo should be invited to this meeting also . Limitations need to be known before the designs can be drawn. The commission stated it does not have to be what McClellan did , but general pioneeristic . NEW BUSINESS 10. Report on Ghost Walk The director informed commission of the ghost walk Ghost Walk and posuible help from Key Clubs of Ptonta Vista and at McClel- Cupertino High Schools . Additional help , if needed , tan Ranch could perhaps come from the RollingHills 4-H Club Park and commission members . Page 4 Parks and Recreation Commission Meeting - October 5 , 1978 MISCELLANEOUS 11. None BUSINESS INITIATED BY COMMISSION 12. None ADJ1URNMENT '9djourument 13. Meeting adjourned at 10 :25 p.m. to the special meeting for the sundial which is scheduled for Monday, Oct . 23 at 7 :30 p.m. at McClellan Ranch Park conference room. Respectfully submitted by : °' (Merle 0. Butler , Director CITY OF CUPERTINO, State of California 10300 Torre Avenue Telephone : 252-4505 MINUTES OF THE ADJOURNED MEETING OF THE PARKS AND RECREATION COMMISSION HELD OCTOBER 23 , 1978 IN THE CONFERENCE ROOM AT McGLELLAN RANCH PARK, CUPERTINO, CALIFORNIA 8 CALL TO ORDER 1. Adjourned meeting called to order at 8 :05 p .m. on Monday , October 23 , 1978. ROLL CALL ; ti 2. Commissioners Present : Emling , O' Hara, DuBord , Pisano , Minnick Commissioners Absent : Toensfeldt , Eyerman INTRODUCTIONS 3 . Guests : Bob Nissen , Instructor at La Canada College Designer of sundial at La Canada Mrs . Nancy Hertert OLD BUSINESS 4. Discussion of plans for sundial for McClellan Ranch Mr. Nissen presented hisQpran for a memorial sundial However, the commission felt that while it was a beautif,;l design , it was somewhat over th,! amount of funds available for the memorial and, also , it did not suit the style for McClellan Ranch P-rk. Therefore , each commission member ha-s : been charged with coming up with a design which , in his/her opinion , is appropriate for the ranch . The commission as a whole will review each proposed de- sign and come to some final decision as to the sun- dial they feel will best fit. The commission is a- ware of the short length of time left for them to coupe to some final decision and is determined to mak the deadline . All commission is of the opinion that a very simple design would be more in keepic.g with theme of the park . } Commission has asked that staff inquire of the city attorney as to what stage of completion the memorial , construction must be as of March 30, 1979 In order tr meet requirements for receiving funds from the Homer. McClellan estate , willed to the City for a family R memorial. i Commission asks that Mr. O'Neill (from Mt . View) be invited to November 2 commission meeting. s Commission asks , also , that a letter of thanks be written to Mr. Lor.c. f Parks and Recreation Commission meeting - October 23 , 1978 ADJOURNMENT 5. Meeting adjourned at 10 :00 p .m. to the next regularly scheduled meeting on Thursday , November 2. , 1978. Respectfully submitted : . • (Millie M. Mattison, Secretary) 3 CITY OF CUPERTINO, State of California 10300 Torre Avenue Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE PARKS AND RECREATION COMMISSION HELD 40 NOVEMBER 2, 1978 IN THE CONFERENCE ROOM i AT McCLELLAN RANCH PARK, CUPERTINO, CALIFORNIA i CALL TO ORDER t 1. Regular meeting of the Parks and Recreation Commission was Meeting to called to order at 7:35 p.m. on November 2, 1978. order ROLL CALL 2. Commissioners Present: Eyerman, DuBord, Minnick, O'Hara, Roll call Pisano, Emling(8:00) , Toensfeldt (7:40). Commissioners Absent: None Staff Present: Merle 0. Butler, Director Millie M. Mattison, Secretary INTRODUCTIONS (f k 3. Shelly Madsen, Cupertino Parks & Recreation Dept. Intern Intro- Nancy Wittenborn Student ductions Mrs. Nancy Hertert i Bob Cowan, Assistant City Planner Sharon Blaine, Planning Commissioner ® MINUTES OF PREVIOUS MEETING l 4. Minutes of October 5 meeting approved. (Ayes: Minnick, Emling, Minutes O'Hara. Abstained: Eyerman, DuBord, Pisano.) approved 5. Minutes of October 23 adjourned meeting approved with Eyerman 10/5/78 and Pisan abstaining. & {� 10/23/78 COMMUNICATIONS 6. None. MONTHLY REPORT 7. Director called attention to special programs held during Monthly October including: report - Cupertino 3ayCees' weekend tennis tournament for youth on October 14 and 15. - Tiny tot gasses visiting a resident's home specializing in the renovation of carrousel animals from merry-go-rounds. - A very successful ghost walk which took place on Sunday and Monday evenings (October 29 & 30) at McClellan Ranch Park attracted over 1,200 participants and will most likely become an annual event. - Sig local elementary schools participated in a Halloween window painting contest which was enjoyed by the young people. Contest was held at the Crossroads Shopping Center. - The Director concluded the month report by calling attention to the fall adult basketball league champions and to the fall adult softball league champions. H h fi WIN Page 2 nutes of the Parks b Recreation Commission Meeting - November 2, 1978 LD BUSINESS 8. Report on Sundial Memorial Commission Most of the commission members provided their own version of what adopts each felt the sundial for McClellan Ranch Park should look like. concept for sundial After much discussion, the commission rejected, by a 5-2 vote, an analemmatic dial (one whereby a human constitutes the gnomen) and came to the conclusion that a very simple, pioneer-type sundial was the most appropriate for the ranch. Therefore, the commission adopted a conceptual drawing submitted by Commissioner Toensfeldt which features a round sundial approximately 24" high (or seating height) and covered around the exterior siding and immediate top edge by river rock (if feasible). A permanent bronze gnomen would be fashioned after a farm plow. One that has no sharp edges. The sundial should be 4-6' in diameter with two bronze bands. Inside the bands would be the hour time markers of roman numerals. Motion=passed with one abstention (Pisan). Motion approved that a permanent gnomen be,installed. Approved 6-1, Eyerman No). Sundial must When commission chairman asked the Director the decision of the city be in and attorney as to exactly what stage of completion the.sundial has to be dedicated by by March 20, 1979, in order not to lose the $5,000 bequest, the Director 3/20/79 read directly from the Will which states that the memorial must be in and dedicated or the money must be returned, along with accumulated interest. . Location of the memorial plaque on the memorial to be left to the discretion of the designer. Commissioner Eyerman asks staff to investigate liability possibilities regarding the gnomen, in case of injury to child climbing on, etc. The Director was instructed to locate an architect to design the sundial and to work with a foundry in completing the sundial now that a design has been approved. 9 Senior Center Groundbreakivq Large ground-. The commission and staff were very pleased with attendance at the breaking Senior Center groundbreaking ceremonies on October, 19, 1978. There ceremonies were approximately 200 guests. Those in attendance included commission members, council members, State Senator Jerry 'Smith, and many civic minded, interested persons. { Director informed commission that at least three donations were made �} Donations tb on the day of the groundbreaking. One from thc: Kiwanis Club who will. Center- be donating an outdoor barbecue to the new senior center once the building is completed; Home Savings 6 Loan Association on Stevens Creek in Cupertino donated a check for $500; and Stella Kester, a long time resident of Cupertino, donated $2,500. June '79 Hopefully, the center will be completed by June 1979, if weather completion? is cooperative. Minutes of the Parks and Recreation Commission Meeting - November 2, 1975 Page 3 OLD BUSINESS (continued) 10. Ghost Walk at McClellan Ranch Park Staff and commission were very pleased w?.th the success of the 1,200 at McClellan Ranch Park ghost walk which was held on Sunday and Ghost., - Monday nights (October 29 b 30). All told, there were approxi- Walk at mately 1,200 participants and about 50 staff and volunteers MICR? working each evening. All expenses for the walk were paid for from 50C admission fees and the Director stated that he expects to give $100 each to the Rolling Hills of Cupertino 4-H Club, and also, to the Ivey Club of Monta Vista High School, for their help in putting on the program. Everyone concerned was pleased with the program and have asked that they be invited to participate next year. Naturalist Zetterquist states there was some minor damage to Trail the nature trail because of the bulldozer used to clear some damage parts of the trail but that it can be restored without too much trouble. Hours for the ghost walk budgeted for under "Cultural Events". NEW BUSINESS } 12. Cupertino Open Space Element Assistant. P2anning Director Bob Cowan was present, as well as Open Planning Commissioner Chairperson Sharon Blaine, to inform Space the Parks and Recreation Commission that the Planning Commission Element is currently conducting public hearings to consider a compre- hensive review of the City's General Plan. Mr. Cowan was present seeking input from the !,arks and Recreation Commission to assist him in the preparation of the open space element of the General Plan. Mr, Cowan described the implementation status of the 1972 Open Space and Conservation Element and a number of policy issues that must be settled prior to adoption of a revised element. Mr. Cowan stated there were basic decisions to be made in respect P R to the revised element and even though it is the Planning Com- Commissionl mission and Council's ultimate decision to make, Council wishes input to have Parks and Recreation Commission involvement for a more` ! rounded plan. One of the primary issues the Planning Commission wishes an answer on is the utilization of school properties which will most likely be closed within the next five years. Director Butler stated that the Parks and Recreation Commission should consider and recommend different schools in terms of, possibly, buying when (or if) they are closed. It is the recommendation of staff and commission that each park Staff se-rvice,area be evaluated and, where appropriate, funds be recomnen- committed for acquisition of certain schools when said schools dation are recommended for closure. Parks and Recreation Commission inquired as to whether the current recommended acreage for community parks and neighborhood parks could be changed. i Page 4 Minutes of the Parks and Recreation Commission Meeting - November Z, 1978 NEW BUSINESS (continued) Open Space Mr. Cowan stated that he plans to develop working papers including Element the input from the Parks and Recreation Commission since he has been given some direction, and will return to this body with revised plans. MISCELLANEOUS Soccer 13. Commissioner Emling has asked staff V, contact the soccer league players/ president regarding soccer players using lavatory for other than Library its intended purpose (such as being used- for dressing rooms, dleaning cleats in lavatory, etc.) Soccer players are also creating undue noise when entering and leaving which disrupts people in the library. Director stated that he would contact the president of the league and ask that the coaches of the various teams be notified to correct the problem immediately. 14. Discussion of State CPRS Conference Attendance 1979 CPRS Pour commissioners will be attending - Emling, Eyerman, O'Hara Pisan. Conference BUSINESS INITIATED BY COMMISSION 15. None. ADJOURWJENT Adjournment lb. Meeting adjourned to next regularly scheduled meeting which will be held at McClellan Ranch Park on Thursday, December 7 at 7:30 p.m. Respectfully submitted by: e ' r�'�"♦ (Millie M. Mattison, Secretary) CITY OF CUPERTI.NO, State of California 10300 Torre Avenue Telephone: 252-4505 MINUTES OF THE REGULAR tZETING OF THE PARKS AND RECREATION COMMISSION HEED DECEIVER 7, 1978 IN THE CONFEMMCE ROOM AT McCLELLAN RANCR PARR., CUPERTINO, CALIFORNIA CALL TO ORDER 1. Regular meeting of the Parks and Recreation Commission called to Call-to order at 7:40 p.m. on Thursday, December 7, 197F. order ROLE, CALL 2. Commissioners Present: E ling,,,Eyemman, O'Hara, Minnick, Roll call . DuBorcB, Toensfeldt, Pisano Commissioners Absent: Nose _ Staff Present: Merle 0. Butler, Director Millie H. Mattison, Secretary INTRODUCTIONS 3.. Guests: Nancy Hertart Introductions ktobert Cowan, Assistant Planning,,Director Sharon Blaine, Chairperson, Pl*ing Commission M MTES OF PRMODS MEETING ® 4. Minutes of regular meeting of November 2, 1978 unanimously Minutes of approved. 11/2/78 approved COMMMCATIONS , 5. None MONTHLY REPORT 6. Director informed commission that the popular Santa's visii:s will .be in effect again this year. OLD BUSINESS 7. Draft of .City Open Space Elemew; to General Plan - Robert Cowan IOPen Space` Element draft; Robert Cowan, Assistant City Plainer .reviewed with the Parks and discussed � Recreation .Commmiesion, the p]celiminary draft for the compre- hensive general planopen spok .element. *pared bq. the Planning staff. He stated that ro4sion of the plan- probably would not be,complete before March"or April of 1979. Commission reviewed both Section I: Background, and Section II: Implemen- tation Strategy, paying particular.;ttention to the dies of Proposed parka Land Acquisition Proiram table V (pale 29) . Director stated he felt perhaps t4idellan Ranch 6hould be in- cluded in the r8port. Mr. Cowan stated that bd6ause of McClellan Ranch's specialized use, he felt that perhaps it shouldn't be included in the total acreage as they I Page 2 Parks and Recreation Commission Meeting - Thursday, December 7, 1978 OLD BUSINESS (continued) Park ,ize spoke primarily to neighborhood parks in this .report. Mr. Cowan acceptable also stated in this report that because of household size decreasing, for neigh�.bo ideally, each park should consist oZ 5 or more acres to provide hood-.park maxim= flexibility for facilities' planning, however, a minimum size of 3 to 3h acres is acceptable-to serve smaller neighborhoods. This would still be adequate-space for active,sports ;such as tennis, soccer, softball, agility courses,.: etc.°;-since--ietsureitime trend is toward lifetime sports and physical fitness. Special attention was given to discussing safe access to neighbarbead parks-, also. Publie..park ; Ift. Cowan made note of stating,=whem�competible,-public('park acquisition aquisiti,on� should take advantage of existing.publicly!.owndds£acilities such as pu$llc,:owsed those owned by the school districtseaud,.:tba-�Sautw,clara:,Valley Water facilitieg District. Staff and;commission•would like to-.discus*,furtber..,Number 4 under Further stud Section II 'Criteria .to -D`°termi,ne- Commitment-of:Com&mity Resources for items on to Satisfy Parks and Facilities Need' - Number 4 states, "Parks should Open Space be developed for passive activities and for unstructured group-,Play draft and sport activities. Lighted tennis courts and ball field facilities shall be limited to Memorial Park and school grounds?L-.The term "unstructured" was questioned because of the youth organizations utilizing school facilities. Mr. Cowan stated that the linkage trails (bike, hike) will be brought Is -to Planning Commi sion on December 19. How dedica- Commissioner Pisano thought it may be of value to check with other tion of_ cities who have reached maximum growth to see hemA.dedication_af: parks parks may be affected. Passive to structured or visa versa. He feels affected that a set number of acres to set number of square miles would be more constant rather than 3.5 acres per thousand because of the gradual change over the years from one age group to another. , Commission After discussion of each park site acquisition proposal, Commissioner approves -Toensfeldt moved and Commissioner O'Hara seconded, Commission accepted Simm prop- unanimously that the Simm property be maintained in the general plan erty as as an item of acquisition to be used only as an extension of the nature extension og and rural preserve of McClellan Ranch Park and not as a neighborhood N b R Pre- p park per se. serve/McCRP ` 8. Photographs --.Sr. Center. Groundbreaking Pictures were passed around to all the commission members so they might a all see cle large number of people who gathered for the groundbreaking ceremonl�s for the Senior Center. 9. Sundial Memorial Mr. Lorr toj The Director spoke of several negative contacts with various architectural design firms in regard to designing the sundial and recommended that McC sundial Mr. John Lorr, who had previously spoken to the commission regarding the sundial, be asked to design and supervise construction. Mr. Lorr has Indicated he could complete the drawings by January 5, 1979 and r i Parks and Recreation Commission Meeting Thursday, December 7, 1978 Page 3 OLD BUSINESS (continued) they could be submitted to a foundry at that time. Foundry has indicated from 4-6 weeks to complete mold & bronze casting. It was approved by the commission that Mr. Lorr, retired Fremont Commission High School teacher and author of several articles on sundials, approves r be contracted••with to draw plans for the McClellan memorial architect sundial. ,-Commission asked to have plans ready for their review for sundial - :at January 4,-1979 commission meeting. -10.- Baer BI:ackamith Shop ~Direct®r.informsd commission that Councilman Meyers is anuious Completion -to:proceed=vittt-plans fog completing (furnishing) the Baer or Baer blaekemith.",shop which-has been moved to McClellan Ranch Park. blAeksmith Manpower is needed to move and label all the equipment. shop Mrs. Sertert suggestA' that the California Conservation Corps. be• contacted becar they look for public-.service projects. The,-Director wi•- ".allow up on this. NEW BUSINESS = 12. MISCELLANEOUS 13.. Director informed the commission members that hotel confirmations C.P.R.S. have been received for the March C.P.R.S. conference. conference BUSINESS INITIATED BY=COMMISSION a 14. None ADJOURNMENT 15. Meeting adjourned to the next regularly scheduled date of Adjournment January 4, 1979 in the conference room at McClellan Ranch Park. Respectfully submitted by: Millie M. Mattison, Secretary) . � I S { F t ,y 1 .