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TICC Agenda Packet - 040523
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4
CITY OF CUPERTINO
Agenda Item
23-12200Agenda Date: 4/5/2023
Agenda #: 1.
2»¨°«©º: Approve the March 1, 2023 regular meeting minutes.
Approve the March 1, 2023 regular meeting minutes.
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! Α 5ƩğŅƷ aźƓǒƷĻƭ
TECHNOLOGY,INFORMATION&COMMUNICATIONSCOMMISSION
RegularMeeting
March1,2023,7:00p.m.
DraftMINUTES
CALLMEETINGTOORDER
Meetingwascalledtoorderat7:03pm
ROLLCALL
CommissionersPresent:MukeshGarg,RajaramSoundararajan,ElizaDu,Prabir
Mohanty,EmmaShearin
CommissionersAbsent:None
StaffPresent:TeriGerhardt,GISManager
NidhiMathur,ApplicationsManager
GuestSpeakers:TomChin,EmergencyManager
CaptainNeilValenzuela,WestDivision,SantaClaraCounty
2®«¸¯¬¬ȟ¹Office
APPROVALOFMINUTES
1. Subject:ApprovetheJanuary11,2023,specialmeetingminutes.
ChairGargmadeamotiontoapprovetheJanuary11,2023,specialmeetingminuteswith
thefollowingamendments:
UnderApprovalofMinutes,revisedtonote ŶŴȌ
Undernewbusiness,revisedtonote,ViceChairBollinenirecommendedaddingflashingU
turnelectronicsignalingtobusyintersectionsforthesafetyofpedestrians§´ª¨«ºº«¸º¸§¬¬¯©
¬²µ½Ȍ
CommissionerShearinsecondthemotion.
Motionpassesunanimously.
ORALCOMMUNICATIONS
Thisportionofthemeetingisreservedforpersonswishingtoaddressthecommissionon
anymatternotontheagenda.Speakersarelimitedtothree(3)minutesaperson.Inmost
cases,statelawwillprohibitthecommissionfrommakinganydecisionswithrespecttoa
notlistedontheagenda.
matter
A. FormerCommissionerBollinenispokerequestingarevisiontoDraftMinutesdated
January11,2023.
6
TICCMEETINGMINUTESMarch1
WRITTENCOMMUNICATIONS
2. WrittenCommunicationsreceivedfromCouncilmemberChaoregarding
pedestrians.
NEWBUSINESS
3. RecognizeformerCommissionerBollineniforhisyearsofservicetoTICC
ChairGargopenedthefloorforrecognitionofformerCommissionerBollineni.
CommissionerSoundararajanfollowedandexpressedhisappreciationincollaboratingfor
theSeniorCenterCyberSecuritypresentationevent.
CommissionerDuaddedsheenjoyedcollaboratingwithCommissionerBollineniwhen
workingontheFiberMasterPlan.
TheCommissionconcludedbyapplauding.
4. Subject:ElectChairandviceChairpositions
CommissionerDumadeamotiontonominateCommissionerMohantyforChair.
CommissionerSoundararajanmadeamotiontoreelectChairGarg.
CommissionerShearinsecondedCommissioner2µ»´ª§¸§¸§°§´ȟ¹motiontoreelectChair
Garg.
Motionpassesunanimously.
CommissionerDumadeamotiontonominateCommissionerMohantyforViceChair.
CommissionerMohantysecondthemotion.
MotionfailswithChairGargandCommissionerSoundararajanvotingnoand
CommissionerShearinabstaining.
ChairGargmadeamotiontonominateCommissionerSoundararajanforViceChair,and
furthersummarizedcontributionsandyearsinCommissionassupportingfacts.
CommissionerSoundararajansecondthemotionandsummarizedhiscontributionstothe
commission.
Motioncarriesunanimously.
5. Subject:ReceivepresentationonLicensePlateRecognition
7
TICCMEETINGMINUTESMarch1
TomChin,EmergencyManager,carriedoutthePresentationonfileintheCommissions
records.
CaptainValenzuelawaspresentrepresentingthe2®«¸¯¬¬ȟ¹Office.
Agenda
ȧReviewAutomaticLicensePlateRecognition(ALPR)ItemonCityWorkProgram
ȧWhatdoesALPRdoandnotdo?
ȧPolicyDevelopment
ȧFeedback
EmergencyManagerChinnotedALPRwasrankedasItemnumber35intheFY23City
WorkProgram.Thebudgetforthispilotis$60kandincludestheestimatefor
approximately20camerasandinstallationscosts.
SevenspecifictasksthatwereassignedtoALPRaspartofapprovalaredetailedbelow
CityWorkProgramDetails:
1.ResearchAutomatedLicensePlateReader(ALPR)systems.
2.Researchstatelaws,privacyconcerns,andregulationsrelatedtoALPR
3.Comparefixedlocation,mobile(incar),andportable(trailerALPRs)
4.Identifyoutreachandengagementstrategiesusedbyotherjurisdictionsusing
ALPR
5.AssesslocationsforfixedALPRinCupertino
6.EstimateALPRcostsforinstallation,monitoring,andmaintenance(Consider:
Cameras,LPR,SafeExchangeZone,Pilotcamerasinaresidentialarea,and
commercialdevelopmentsResearchbestpracticesfromothersimilarjurisdictions)
7.InpartnershipwiththeCountySheriff,installALPRdevicesfortheautomated
detectionoflicenseplates.Thisdatawillonlybeforofficiallawenforcement
purposes,includingidentifyingstolenorwantedvehicles,stolenlicenseplatesand
missingpersons.Itmayalsobeusedtogatherinformationrelatedtoactive
warrants,homelandsecurity,electronicsurveillance,suspectinterdiction,andstolen
propertyrecovery.
EmergencyManagerChinhighlightedthepurposeofALPRistosolelydetectLicense
Plates,Vehicles,specifictothevehicleMakeandModel.
Mr.ChinreiteratedALPRwillnotdetectfacialrecognition,people,gender,andRace.
StaffcontinuedpresentationdiscussingwhatdoesALPRDoandNotDo,summarized
below:
thestreet
ȧCapturesastillphotoofeachpassingvehicleon
8
TICCMEETINGMINUTESMarch1
ȧLicenseplateiscomparedwithNationalCrimeInformationCenter(NCIC)for:
ȧStolen&felonyvehicles,stolenplates
ȧAmber&Silveralerts
ȧDaytimeimagescapturecolor,bodystyle,andotherdetails
ȧNighttimeimagesgenerallycapturelicenseplateonly
ȧSystemusestheshapeoftaillightstodeterminevehiclemake
PolicyDevelopment
ChiefTechnologyOfficerMitchellwalkedintomeeting.
StaffstatedaCityPolicywillbedeveloped,incompliancewithCountylawsandwill
prohibituseofALPRforImmigrationenforcement,trafficenforcement,harassmentor
intimidation,usagebasedsolelyonaprotectedclass(i.e.,Race,sex,religion),andPersonal
use.
Dataisusedforlawenforcementpurposesonly.Dataisownedbythecontractcities,with
theagencyactingasoperators,andisneversoldto3rdparties.
AccessPolicy:Allsystemaccessrequiresavalidreasonwhichisstoredindefinitelyinan
audittrail.
EmergencyManagerChinrelayedCitystaffwillevaluateALPRplacementinpartnership
withthe2®«¸¯¬¬ȟ¹Officeandwillproposelocationsforpublicinput.
IntegrationwithPrivateSystems:TheCitywillevaluateintegratingwithdatafromprivate
ALPRsystems.
ToUseALPR,theCountyofSantaClararequires:
ȧAllALPRdataisconfidentialandnotpublicinformation
ȧȠ2«§¸©®1«§¹µ´ȡforeachsearchwillbemadeavailabletothepublicina
transparencyportal
ȧEverysearchispermanentlyrecordedandconnectedtothespecificuser
ȧDatacannotbeusedforimmigrationpurposes
ȧOutsideagenciesrequestforasearchwillberecordedindetailonthesystem
EmergencyManagerChinconcludedthepresentationbyrequestingfeedbackonthe
following:
ȧGuidanceonthePlacementofALPRcameras
ȧGeneraluseofALPRcameras
ȧIntegrationofprivatelyownedALPRcameras(ex.HOAs)
TheCommissiondiscussedinformationandaskedquestions.
9
TICCMEETINGMINUTESMarch1
TheCommissionthankedEmergencyManagerChinandCaptainValenzuelaforthe
informativepresentation.
6. VolunteerrequestforCommissionerstoassistwithuserresearchandtestingof
the"¯º¿ȟ¹Websiteredesignproject.
ApplicationsManagerMathurdiscussedtherequestsummarizedbelow
TheCityofCupertinoiscurrentlyworkingontheredesignofthecitywebsite.TheCityis
lookingforvolunteerswhocanassistwiththeuserresearchandtestingoftheCitywebsite.
ThisexercisewillhelptheCitytounderstandhowthecurrentwebsiteismeetingtheuser
needs.Staffisaskingforvolunteerstosignupandcontributeasmallportionoftheirtime
(approximately20minutes)totakepartinanexerciseortwothatproducequantitative
results.Volunteerscanalsoprovideopenfeedback,whichwillgenerateusefuldataand
informtheCitystaffofkeygapsonthecurrentwebsitedesignandnavigation
Commissionersvolunteered.
ReceivepresentationonGISOverviewofCityBusinessProcesses
7. Subject:
CommissionerMohantyrequestedtotablethisitemtotheMaymeeting.Commissioner
Shearinsecondthemotion.
Motionpassesunanimously.
OLDBUSINESS
8. DiscussTICCFY2324WorkProgramProposalRecommendations
Program
ChiefTechnologyOfficerinformedtheCommissiontherecommendedFY24Work
ProposalswerenotincludedaspartoftheFY2325CouncilGoalsandPriorities.
9. Subject:ReviewTICCFY2223WorkProgram
Updateswereprovided.
!§©±¸µ»´ªȎ
LicensePlateRecognition:InpartnershipwiththeCountySheriff,installLPRdevicesfor
onlybeforofficiallawenforcement
theautomateddetectionoflicenseplates.Thisdatawill
purposes,includingidentifyingstolenorwantedvehicles,stolenlicenseplatesandmissing
persons.Itmayalsobeusedtogatherinformationrelatedtoactivewarrants,homeland
security,electronicsurveillance,suspectinterdiction,andstolenpropertyrecovery.
Cybersecurity:ProvideeducationoncybersecuritytoCityresidents,guests,andbusinesses.
AsubcommitteewasformedconsistingofCommissionersSoundararajanadDu.
ClimateMonitoringandNoiseMeasurement:3®«¶¸µ°«©º¯¹©µ³¶²«º«ªȌ
:
TICCMEETINGMINUTESMarch1
Scope:InstallingsensorstomonitorPollutionandNoiseEnvironmentsintheareaadjacent
toLehighandStevensCreekQuarry.Eachlocationhastwosensors,tomonitornoiseand
airqualitylevels.
10. Subject:ReceiveSubcommitteeReportonCyberSecurityEducationfrom
CommissionersSoundararajanandDu.
CommissionerSoundararajanprovidedanupdate.HementionedreachingouttoSubject
MatterExpertstorecruitfortheCommissionsCyberSecurityevent.Theeventwillbe
carriedoutasapanel/presentationformat.
Forreference,theFourobjectivesofthisCWPitemare:
RetainSecurityProfessionalstocarryoutinformativePresentationandPanel
ProvideInformativelinksonwebsite
Presenttheinformativeeducationalcontentviasocialmedia(i.e.aReel)
Competitionbykidsonvariouscybersecurityissues
ChiefTechnologyOfficerMitchelsuggestedtheSubcommitteemeetwiththepotential
paneliststoplaneventbasedonavailability.
update.
TheCommissionthankedCommissionersSoundararajanandDuforthe
STAFFANDCOMMISSIONREPORTS
11. Subject:ReceiveCommissionerReportfromthe,§¿µ¸ȟ¹Meeting
CommissionerDuprovidedanupdate.
12. Subject:ReviewActivitiesCalendar
TheCommissionreviewedthescheduleforupcomingMayorsMeetings:
13. Subject:ReviewActionItemsList
TheCommissionreviewedActionItemslist.
14.Subject:CommissionerUpdates
Generalcommentsprovided.
ADJOURNMENT
ChairGargadjournedthemeetingat9:20pm.
SUBMITTEDBY:APPROVEDBY:
__________________________________________________________________
MarilynPavlov,SecretaryMukeshGarg,Chair
21
CITY OF CUPERTINO
Agenda Item
23-12201Agenda Date: 4/5/2023
Agenda #: 2.
2»¨°«©º: Receive Email Phishing campaign presentation from the City's Infrastructure Division
1«©«¯¼«Ɏ§´ªɎ¬¯²«Ɏ$³§¯²Ɏ/®¯¹®¯´Ɏ©§³¶§¯´Ɏ¬¸µ³Ɏº®«Ɏ"¯º¿Ȥ¹Ɏ(´¬¸§¹º¸»©º»¸«Ɏ#¯¼¯¹¯µ´
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22
CITY OF CUPERTINO
Agenda Item
23-11890Agenda Date: 4/5/2023
Agenda #: 3.
2»¨°«©º: Review TICC FY22-23 Work Program.
Review and Accept TICC FY22-23 Work Program update.
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letion Date
p
Estimated
Com
In ProgressIn Progress
Bill MitchellBill MitchellBill Mitchell
y
lates. This data will onl
p
Project ObjectiveResponsibility
In partnership with the County Sheriff, install LPR devices for the automated detection of license be for official law enforcement purposes, including identifying stolen or wanted vehicles,
stolen license plates and missing persons. It may also be used to gather information related to active warrants, homeland security, electronic surveillance, suspect interdiction and
stolen property recovery.Provide education on cybersecurity to City residence, guests and businesses. Monitor and report on Lehigh and Stevens Creek Quarries. Includes noise and
pollution monitoring for these locations.
Project/Task
Technology, Information, and Communications Commission FY 2022-23 Work Program
Pilot: License Plate Recognition (LPR)Cybersecurity Public EducationMonitor Pollution and Noise Environment adjacent to Lehigh and Stevens Creek Quarry
36
CITY OF CUPERTINO
Agenda Item
23-12006Agenda Date: 4/5/2023
Agenda #: 4.
Subject:ReceiveSubcommitteeReportonCyberSecurityEducationfromCommissioners
Soundararajan and Du.
Receive and Accept Subcommittee Report on Cyber Security Education.
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CITY OF CUPERTINO
Agenda Item
23-12202Agenda Date: 4/5/2023
Agenda #: 5.
2»¨°«©º: Receive update from the Mayors Meeting.
Receive update
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CITY OF CUPERTINO
Agenda Item
23-11895Agenda Date: 4/5/2023
Agenda #: 6.
2»¨°«©º: Receive Commissioners Reports.
Receive Commissioners Reports.
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CITY OF CUPERTINO
Agenda Item
23-12007Agenda Date: 4/5/2023
Agenda #: 7.
2»¨°«©º: Review Activities Calendar.
Review Activities Calendar.
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3:
A Î Activities Calendar
TECHNOLOGY,INFORMATION&COMMUNICATIONSCOMMISSION
2023ActivitiesCalendar
JANUARY11JULY12
"§´©«²«ª,§¿µ¸ȟ¹,º.at5p.m.
CommissionerDu
FEBRUARY8AUGUST9
,§¿µ¸ȟ¹,º.at5p.m.,§¿µ¸ȟ¹,º.at5p.m.
CommissionerDuCommissionerMohanty
MARCH8SEPTEMBER13
,§¿µ¸ȟ¹,º.at5p.m.,§¿µ¸ȟ¹,º.at5p.m.
CommissionerMohantyCommissionerSoundararajan
APRIL12OCTOBER11
,§¿µ¸ȟ¹,º.at5p.m.,§¿µ¸ȟ¹,º.at5p.m.
CommissionerSoundararajanCommissionerGarg
MAY10NOVEMBER8
,§¿µ¸ȟ¹,º.at5p.m.,§¿µ¸ȟ¹,º.at5p.m.
CommissionerGargCommissionerShearin
JUNE14DECEMBER13
,§¿µ¸ȟ¹,º.at5p.m.,§¿µ¸ȟ¹,º.at5p.m.
CommissionerShearinCommissionerDu
41
CITY OF CUPERTINO
Agenda Item
23-12008Agenda Date: 3/1/2023
Agenda #: 8.
2»¨°«©º: Review Action Items List.
Review Action Items List.
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42
AɋActionItemsList
TECHNOLOGY,INFORMATION&
COMMUNICATIONSCOMMISSION
Action Items
Owner Description Status
Cyber Schedule recurring meetings to make progress on In progress
subcommi Cyber Security Public event
ttee
Bill Review of Fiber Optics Master Plan during May In progress
meeting
Bill Agendize GIS Overview for May meeting In Progress
Presenter Teri Gerhardt, GIS Manager
Bill Agendize Applications Overview for June meeting In Progress
Presenter Nidhi Mathur, Applications Manager
Bill Agendize Infrastructure Division Overview In Progress
for June meeting
Presenter Tommy Yu, Infrastructure Manager
Bill Agendize Video Division Overview In Progress
for August meeting
Presenter: TBD
Completed
Owner Description Status
TICC Agendize action Item to Develop Subcommittee and Completed
appoint Commissioners for FY23 Work Program Item:
Cybersecurity Education at the August Meeting
Bill Agendize Progress Report on Digitization of City Completed
Business Processes for the September Meeting, with
Presenters Teri Gerhardt, GIS Manager, and Nidhi
Mathur, Applications Manager
Bill Publish Cancelation notice for January 4, 2023, regular Completed
meeting
Bill Publish January 11, 2023, Special Meeting Completed
TICC Elect Chair & Vice Chair Positions Completed
43
