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CC 11-15-2022 Item No. 8. Administrative Services Department Update_Staff PresentationCity Council update 11/15 Administrative Services Department CC 11-15-2022 Item No. 8 Organizational Chart Major Duties by Division •Administration Division •Finance Division •Human Resources Division Responsibilities: Commissions and Boards 12 Audit Committee Meetings annually Up to two Fiscal Strategic Committee Meetings annually Responsibilities: Finance by the Numbers FY 2021-22 Annual Comprehensive Financial Report (ACFR) 1,687 Business Licenses 4,979 Accounts Payable 3 Online Tools Responsibilities: Finance by the Numbers FY 2021-22 8,119 Payroll Checks Issued 11,164 Accounts Receivable 4 Budget Reports Community Budget Meeting 6 Social Media Infographic Videos Responsibilities: Human Resources by the numbers FY21-22 325 Pay Rate Changes Salary Administration 4 Brown Bag Lunches, Wellness Fair and Processed 158 Wellness Hours transactions 17 WC Claims and 6 WC Committee Meetings Over 11,000 Benefit Administration transactions Responsibilities: Human Resources FY 21-22 96 Professional Development and Employee Training 381 Employees Onboarding and 2 New Hire Orientations Employee Relations, including Labor Negotiations 42 Recruitments Recruitments, Classification and Compensation Surveys and Analysis 1Full Time Only •Budget Adoption •Established a Fraud, Waste, and Abuse Program •Completed Labor negotiations with the City’s two bargaining units •Won the 2022 Innovation Award from the California Society of Municipal Finance Officers (CSMFO) Recent Accomplishments •External Auditor RFP •Fee Study RFP and Selection •Budget Process Audit •Grants centralization project •Transition to hybrid purchasing format •Online Recruitment Strategy •Student Summer Intern Program Key Projects FY 2022-23 Administrative Services Department For more information: •Websites •Cupertino.org/finance •Cupertino.org/human-resources •Interactive Tools •Resident Tax Calculator •Budget Forecast Tool