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13 CDBG and Human · CUPEIQ1NO City of Cupertino 10300 Torre Avenue Cupertino, CA 95014 (408) 777-3308 FAX (408) 777-3333 Community Development Department Housing Services Summary Agenda Item No. J.J. Agenda Date: April 4. 2006 Subject: Consider a resolution adopting the 2006-07 Annual Action Plan and the use of fourth program year (2006-07) Community Development Block Grant (CDBG) Funds and Human Service Grants, Resolution No. 06- DÚJ '-i Recommendations: This is the second of two public hearings regarding the use of fourth program year (2006-07) Community Development Block Grant (CDBG) funds and Human Service grants, and review of the 2006-07 Annual Action Plan. The CDBG Steering Committee recommends that the City Council approve the allocations for the use of the 2006-2007 CDBG program funds and Human Service Grants and approve the FY 2006-07 Annual Action Plan as required by the federal department of Housing and Urban Development (HOD). Vice Mayor Wang asked that the amount of the request be provided on the allocation chart. Staff prepared an Excel spreadsheet that compares the requested amount with the total allocation ofCDBG and Human Service grants (attached). Back!!round: The attached staffreport with attachments ftom the Council meeting of March 21,2005, provides the background information for the proposed Annual Action Plan and recommended CDBG and Human Service Grant allocations. CDBG Steerin!! Committee: On March 9, 2006, the CDBG Steering Committee met and conducted a public hearing on the FY 2006-07 CDBG funding allocation. The Committee heard presentations ftom all of the applicants except Community Technology Alliance and recommended the allocations contained on the attachments be forwarded to the City Council. FY 2005-06 Annual Action Plan: Federal regulations require that each entitlement jurisdiction prepare an Annual Action Plan and submit the plan no later than May 15th of each year. The Annual Action Plan is a one-year plan which describes the eligible programs, projects and activities to be undertaken with funds expected during the program year (Fiscal Year 2006-2007) and their relationship to the priority housing, homeless and community development needs outlined in the approved Consolidated Plan. Furthermore, Federal regulations require the plan be made available for 30 days for public review and comment. The FY /3-/ Annual Action Plan and the use of fourth program year (2006-07) Community Development Block Grant (CDBG) Funds and Human Service Grants April 4, 2006 Page 2 of2 2006-07 Annual Action Plan was released for public review on March 4, 2006 for the 30-day review period. A notice was placed in the local paper informing the public of its availability and the CDBG Steering Committee reviewed the Annual Plan on March 9, 2006. APPROVED FOR SUBMITTAL: ----e ¡c¡ c1. {La U~7í~ /cn;.avid W. Knapp (J City Manager Attachments: City Council staff report of March 21, 2006 with attachments 2006-07 CDBG and Human Service Allocations spreadsheet Resolution adopting the Action Plan and allocation ofCDBG and Human Service Funds Exhibit A: Summary of Applications Exhibit B: CDBG Mailing List Applications for CDBG/Human Service funding Fiscal Year 2006-07 Annual Action Plan C:lDocuments and SettingslsteveplDesktoplBackup ofCCCDBG2.doc /3-), I/ c o :;::¡ I'G U .2 « C u .~ C en c I'G E :J :J: "C C I'G C) IX! C o ,... o , CD o o N 'i - o '"' '" '" '" 0 r- o .... 00 ~ ......"~ OM N M ~ ~ ~6I"':t .i!/ <= " .. " .. " 'E .. '" <= " ¡; " :;¡:: - o '" r-' o ...... 00 E;'7 E;'7 E;'7 E;'7 " == Q U V) '" .... ",' o - '" '" - :¡ " '" ~ o 00 00 0"" .,.;V) '" '" ¡¡ .0 ~ " ~ '<: ~ ~ e "- "" ~ ~ '" ! £ " " " " <= 0 ~ ~ :;;:: 'f¡¡ -< ~ ~ Õ "C¡; ..ê ¡¡ u .c " ~ '"' 0. .£ § § U 5 I § Ô U U '" or- ....00 ....: 0\... "'''' '" '" o 00 00 '1")"' 0.. '" .... '" '" .... 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'"' -< U o ....¡ ....¡ -< ....¡ -< '"' o '"' /3-3 RESOLUTION NO. 06- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO ADOPTING THE 2006-07 ANNUAL ACTION PLAN AND THE USE OF 4TH PROGRAM YEAR (2006-07) COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS AND HUMAN SERVICE GRANTS WHEREAS, the Housing and Community Development Act of 1974 provides that funds be made available for the Community Development Block Grant program and Human Services Grants; and WHEREAS, the City of Cupertino wishes to apply for funds as an Entitlement Jurisdiction under said Act; and WHEREAS, the City of Cupertino understands that it shall receive $480,635 in CDBG funds; and and WHEREAS, the City of Cupertino will be reallocating $15,000 ftom fiscal year 2005-06; WHEREAS, the City of Cupertino is required to submit an Annual Plan prior to being allowed to expend said funds; NOW, THEREFORE BE IT RESOLVED that the City of Cupertino hereby certifies that the projects being proposed for funding meet the certifications outlined in Section 570.303 of the Community Development Block Grant Administrative Regulations; and BE IT FURTHER RESOLVED that the City of Cupertino hereby approves the 2006-07 Annual Plan and the use of 4th program year (2006-07) Community Development Block Grant (CDBG) funds and Human Service Grants; and BE IT FURTHER RESOLVED that the City Manager is hereby authorized to submit the project proposals and the 2006-07 Annual Plan approved by the City Council to HUD; and BE IT FURTHER RESOLVED that the City Council of the City of Cupertino hereby authorizes the City Manager to execute the agreements for allocation of fourth program year (2006-07) Community Development Block Grant funds. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 4th day of April, 2006 by the following vote: /3-'-( Vote Members ofthe City Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED: City Clerk Mayor, City of Cupertino I:\-CDBG\CDBG Funding Cylce Materials\CC Reports\April 4 reso.doc )3-5 CUPEIQ1NO Summary Agenda Item No. _ City of Cupertino 10300 Torre Avenue Cupertino, CA 95014 (408) 777-3308 FAX (408) 777-3333 Community Development Department Housing Services Agenda Date: March 21. 2006 Subject: First of two public hearings regarding the use of fourth program year (2006-07) Community Development Block Grant (CDBG) funds and Human Service grants, and begin review of the 2006-07 Annual Action Plan. Recommendations: The following actions are recommended: I. Open the public hearing for testimony ftom the non-profit agencies. 2. Continue the final approval of the 2006-07 Annual Plan to April 4, 2006 so that a 30-day review period can be completed. CDBG Steering Committee Recommendation: The CDBG Steering Committee recommends that the City Council approve the following allocations for the use of the 2006-2007 CDBG program funds and Human Service Grants and begin review of the FY 2006-07 Annual Action Plan as required by the federal department of Housing and Urban Development (HOD). 2006-07 CDBG Allocation: Public Service Grants: Community Technology Alliance CCS - Comprehensive Assistance Program CCS- Rotating Shelter Program Emergency Housing Consortium - Emergency Shelter Live Oak Adult Day Services - Senior Adult Day Care Senior Adults Legal Assistance - Legal Assistance Support Network for Battered Women -Domestic Violence Construction/ Acquisition/Rehab Unallocated Program Administration: Administration Eden Council for Hope and Opportunity 2006-07 Affordable Housing Fund Allocation: CCS- Affordable Placement Program TOTAL: $62,116.00 $0.00 $16,435.00 $21,409.00 $3,987.00 $8,737.00 $9,948.00 $1,600.00 $270,392.00 $270,392.00 $83,127.00 $74,304.00 $8,823.00 $65,000.00 $65,000.00 $480,635.00 /3"0 First of two public hearings regarding the use of fourth program year (2006-07) Community Development Block Grant (CDBG) funds and Human Service grants, and begin review of the 2006-07 Annual Action Plan. March 21, 2006 Pa~e 2 of4 2005-06 CDBG Allocation: Construction! AcquisitionlRehab Rebuilding Together Silicon Valley TOTAL: $15,000.00 $15,000.00 $15,000.00 2006-07 Human Service Allocation: Catholic Charities - Long Term Care Ombudsman CCS - Comprehensive Assistance Program Live Oak Adult Day Services - Senior Adult Day Care Outreach and Escort - Special Needs Transportation Second Harvest Food Bank - Operation Brown Bag Support Network for Battered Women -Domestic Violence TOTAL: $3,187.00 $17,601.00 $5,983.00 $7,115.00 $3,512.00 $2,602.00 $40,000.00 Background: CDBG Allocation: The City of Cupertino will receive a CDBG entitlement of approximately $397,635 for fiscal year 2006-07, plus a reallocation of $18,000 in projected program income. This is Cupertino's fourth year as an entitlement jurisdiction receiving the CDBG grant directly ftom HOD. HOD regulations require that projects selected for funding benefit very low and low-income households, eliminate a blighted area, or address an urgent (emergency) community need. In addition, only certain types of activities qualifY under the CDBG regulations. Examples of eligible activities are: · Removal of barriers to the handicapped · Public improvements · Public service activities · Affordable housing developments Of the $397,635 entitlement Cupertino will receive, $83,127 may be used for administration of the program and fair housing services and $62,116 may be used to fund public service activities. Federal regulations do not allow the city to use more than 15% ofthe combined total ofthe entitlement and any projected program income ($18,000) for public service activities. Federal regulations also prohibit the use of more than 20% of the entitlement plus projected program income to be used for administration of the grant. Included in the program administration category are fair housing activities. Public service activities must benefit very low and low-income households and include activities such as childcare, placement services, senior legal services, etc. . Property acquisition for affordable housing . Rehabilitation of affordable units The remainder of the grant is available for activities such as the purchase of land for affordable housing, rehabilitation of qualifying units, construction of affordable units and public improvements in low and very-low income neighborhoods. Staffreceived one application for this pool of CDBG funds in December 2005. This application, Rebuilding Together Silicon Valley, will be funded with 2005-06 funding and will replace Economic and Social Opportunities in the rehabilitation category. 1:\-CDBG\CDBG Funding Cylce Materials\CC Reports\CCCDBG.doc 13 7 First of two public hearings regarding the use of fourth program year (2006-07) Community Development Block Grant (CDBG) funds and Human Service grants, and begin review of the 2006-07 Annual Action Plan. March 21, 2006 Pa~e 3 of4 Human Service Grant Allocation: Every year the City Council allocates $40,000 ftom the General Fund to human service agencies. Two years ago, the human service grant allocation process was combined with the CDBG allocation process. Formal agreements and monitoring of the agreements are now required for this program. The CDBG Steering Committee reviews the allocations at the same time as the CDBG allocations and makes recommendations to the City Council. Request for Proposals: In late January, staff distributed a Notice of Funding Availability (NOFA) to approximately 30 non- profit organizations. Exhibit B is the mailing list used for the NOF A. Out of those organizations, 12 proposals were received. With the exception of Second Harvest Food Bank, Catholic Charities Long Term Care Ombudsman Program, Outreach and Escort and Community Technology Alliance all of the applicants are recommended to receive CDBG funding. The CDBG Steering Committee is also proposing that Outreach and Escort, Catholic Charities Long Term Care Ombudsman Program, Second Harvest Food Bank, a portion of Support Network for Battered Women and the remainder of the CCS Comprehensive Assistance Program be considered by the City Council for funding under the General Fund Human Service Grant Program. A brief description of each proposal along with staff recommendations is included in Exhibit A. Detailed information on each request is provided in the applications included with your packet. CDBG Steerin!! Committee: On February 18, 2003, the City Council approved a draft Citizen Participation Plan. Prior to expending CDBG dollars, the City is required to have a Citizen Participation Plan, Consolidated Plan and an Annual Plan in place. As part of the Citizen Participation Plan, the City formed a CDBG Steering Committee. The Steering Committee is comprised of the Cupertino Housing Commission and the four appointed citizens. The CDBG Steering Committee's responsibility is to evaluate the proposals received and forward funding recommendations to the City Council. On March 9, 2006 the CDBG Steering Committee met and conducted a public hearing on the FY 2006- 07 CDBG funding allocation. The Committee heard presentations ftom all but one of the applicants and recommended the staff recommendation be forwarded to the City Council. Community Technology Alliance was not present for the presentations and staff had not recommended funding for this application since there will be a 13.5% cut in funding to all agencies this year. FY 2005-06 Annual Action Plan: Federal regulations require that each entitlement jurisdiction prepare an Annual Action Plan and submit the plan no later than May 15th of each year. The Annual Action Plan is a one-year plan which describes the eligible programs, projects and activities to be undertaken with funds expected during the program year (Fiscal Year 2006-2007) and their relationship to the priority housing, homeless and community development needs outlined in the approved Consolidated Plan. Furthermore, Federal regulations require the plan be made available for 30 days for public review and comment. The FY 2006-07 Annual Action Plan was released for public review on March 4, 2006 for the 30-day review I:I-CDBGICDBG Funding Cylce MaterialslCC ReportslCCCDBG.doc 13-6 First of two public hearings regarding the use of fourth program year (2006-07) Community Development Block Grant (CDBG) funds and Human Service grants, and begin review of the 2006-07 Annual Action Plan. March 21, 2006 PaQe 4 of4 period. A notice was placed in the local paper informing the public of its availability. On April 4, 2006, the City Council will hold a final public hearing to approve the Annual Action Plan for submittal to HOD. In addition, the CDBG Steering Committee reviewed the Annual Plan on March 9, 2006. PREPARED BY: Vera Gil, Senior Planner REVIEWED BY APPROVED FOR SUBMITTAL: Steve Piasecki, Director of Community Development David W. Knapp City Manager Attachments: Exhibit A: Summary of Applications Exhibit B: CDBG Mailing List Applications for CDBG/Human Service funding Fiscal Year 2006-07 Annual Action Plan 1:I-CDBG\CDBG Funding CyJce MaterialslCC ReportslCCCDBG.doc /3-'1 EXHIBIT A SUMMARY OF CDBG AND AFFORDABLE HOUSING FUND APPLICATIONS PUBLIC SERVICE GRANTS: A. Catholic Charities of Santa Clara County Long Term Care Ombudsman Program 2006-07 Request: $4,375 Annual Goal: Provide advocacy for 240 unduplicated Cupertino residents and investigate and resolve 20 complaints. Project Description: Provide advocacy for Cupertino residents in long term care facilities to ensure they have a voice in their own care and treatment. The program will receive, investigate and resolve any complaints associated with the care of the long term care facility residents. Recommendation: $0 from CDBG, encourage City Council to consider funding $3,187 from Human Service Grants program. The program meets a illgh priority according to Table 2B of the Cupertino Consolidated Plan. Tills program was previously funded at the same level through the Human Services Grants program of the Cupertino General Fund. B. Community Technology Alliance Homeless Management Information System Santa Clara County 2006-07 Request: $5,000 Annual Goal: Provide training and support to 100 programs offering support services to the homeless. Project Description: Create a web-based system collecting information on homeless services and collecting uniform data countywide on the homeless served by each service provider. Recommendation: $0 from CDBG and Human Service Grants program. The program does not meet a illgh priority according to Table 2B of the Cupertino Consolidated Plan since it is indirectly serving the homeless population. With a overall d~crease in funding of 13.5% tills year, staff does not believe it is prudent to add another agency to the funding list. 13-10 EXHIBIT A C. Cupertino Community Services Comprehensive Assistance Program 2006-07 Request: $54,000 Annual Goal: Provide support services to 1500 unduplicated Cupertino households. Project Description: Cupertino Community Services has provided support services to the West Valley's low and very-low income households since 1973. Support services include a food pantry, clothing closet and rental assistance. Recommendation: $16,435 from CDBG, encourage City Council to fund $17,601 from the Human Service Grants Program. The agency provides necessary services to Cupertino residents. This activity is a medium priority need in the Cupertino Consolidated Plan. D. Cupertino Community Services Rotating Shelter Program 2006-07 Request: $25,000 Annual Goal: Provide a maximum of 90 days shelter to 80 homeless persons per year in churches located in Cupertino, Saratoga and Sunnyvale. The program also provides counseling and other support services to help stabilize the guest's long term housing situation. Project Description: A total of 11 churches and one synagogue in Cupertino, Sunnyvale, Saratoga and Santa Clara participate in the program, 11 of which are "host" churches. Each of the "host" churches provides shelter for a 3D-day period. These "host" churches have the responsibility of providing the guest with meals; YMCA passes for showers, etc. CCS provides additional support to the shelter guests, including job counseling and assistance in finding transitional and permanent housing. Recommendation: $21,409 Cupertino Community Services has been very successful in administering this program and it remains one of the most successful rotating shelter programs in the county. CCS has applied to the cities of San Jose and Sunnyvale and has been successful at receiving County Emergency Shelter Grant funding. Staff recommends the City continue its commitment to the Rotating Shelter Program. / ]-/ / EXHIBIT A E. Emergency Housing Consortium, Inc. Emergency Shelter Program 2006-07 Request: $4,000 Annual Goal: Provide emergency shelter to 25 unduplicated Cupertino residents at emergency shelter facilities throughout Santa Clara County. Project Description: Provide 2,000 nights of shelter and supportive services to meet the needs of 25 unduplicated homeless Cupertino residents. Recommendation: The program meets Consolidated Plan. $3,987 a high priority accòrding to Table 2B of the Cupertino F. Live Oak Adult Day Services Adult Day Care for Seniors 2006-07 Request: $16,886 Annual Goal: Provide "scholarships" to 11 Cupertino low-income seniors enabling them to receive adult day care at the facility . Project Description: Cupertino Senior Day Services provides services for seniors at risk of being institutionalized. Seniors can be dropped off at the Cupertino facility to receive care and participate in recreational activities while family members are working. Recommendation: $8,737 from CDBG and encourage City Council to fund $5,983 from the Human Service Grants Program. As the Cupertino population ages, more seniors are in need of this valuable service. Cupertino does not have a large inventory of senior assisted living units, programs such as Cupertino Senior Day Services provides families with an alternative to moving parents and older family members into an assisted living setting. )3 -I;J- EXHIBIT A G. Outreach and Escort Special Needs Transportation 2006-07 Request: $10,800 Annual Goal: Provide 9,900 discounted trips to 210 eligible Cupertino residents. Project Description: Provides frail seniors and disabled adults with door-to- door transportation to medical appointments, shopping, adult daycare, senior nutrition programs, etc. Requested funds will be used to subsidize $1.00 of the $3.50 rider's fare charged to Cupertino residents under the ADA/Paratransit Program. Recommendation: $0 from CDBG, encourage City Council to consider funding $7,115 from Human Service Grants program. Although this is a worthwhile program that provided a needed service a Cupertino population, there is not enough money in the CDBG Public Service budget to fund this program. H. Second Harvest Food Bank of Santa Clara and San Mateo Counties Operation Brown Bag 2006-07 Request: $4,000 Annual Goal: Provide food allotments to 75 unduplicated Cupertino residents. Project Description: Provide brown bags filled with food donations to Cupertino seniors at Union Church of Cupertino. Recommendation: $0 from CDBG, encourage City Council to consider funding $3,512 from Human Service Grants program. The program meets a high priority according to Table 2B of the Cupertino Consolidated Plan. This program was previously funded at this same level through the Human Services Grants program of the Cupertino General Fund. /"3-/3 EXHIBIT A I. Senior Adults Legal Assistance 2006-07 Request: $11,500 Annual Goal: Serve 60 Cupertino seniors. Project Description: Senior Adults Legal Assistance (SALA) provides free legal services to low and very low-income seniors at the Cupertino Senior Center. Legal services provided are in the area of consumer complaints, housing, elder abuse, and simple wills. Recommendation: $9,948 Several years ago, the city council directed staff to work with SALA to increase their services and funding level. The Cupertino Senior Center has stated that the increased grant has helped tremendously during the past few years and would like to encourage the city to continue funding the agency at the increased funding level. J. The Support Network for Battered Women Domestic Violence Services for Cupertino Families 2006-07 Request: $4,451 Annual Goal: Serve a total of 14 unduplicated Cupertino residents. Project Description: The Support Network operates Santa Clara County's only 24-hour, crisis line for victims of domestic violence. The shelter provides support services including emergency housing to battered women. Recommendation: $1,600 from CDBG and encourage City Council to fund $2,602 from Human Service Grants program. The Support Network for Battered Women provides a valuable resource to Cupertino residents as well as law enforcement officers in the city. However, the agency has not had a representative present at the CDBG Steering Committee meeting for the past two years and the .ç:ohlfllittf:.c v ievv~ Llú~ ,,~ " lad?; of CQnu:nÎLlh'C.uL Lv the program. CONSTRUCTION/ ACQUlSITIONjREHABlLIT A TION PROJECTS: K. Rebuilding Together Silicon Valley Neighbor-to-Neighbor Program 2005-06 Request: $15,000 / 3~/4 EXHIBIT A Annual Goal: Serve 2-4 eligible Cupertino households. Project Description: Maintenance and repairs to assist very low and low income homeowners in maintaining their housing units. Recommendation: $15,000 from 2005-06 CDBG Allocation Rebuilding Together Silicon Valley will take the place of Economic and Social Opportunities to make minor repairs in homes of eligible Cupertino households. ADMINISTRATIONjFAIR HOUSING: L. Eden Council for Hope and Opportunity (ECHO) Fair Housing Services 2006-07 Request: $11,159 Annual Goal: Fair housing education to the housing industry, investigating allegations of discrimination (11 cases a year). Project Description: Provide fair housing assistance to the city of Cupertino, including conducting presentations, counseling housing providers, and investigating allegations of discrimination. Recommendation: $8,823 ($802 per low and moderate income client) The program will provide a valuable service to the City of Cupertino, however, it appears that the agency serves fewer and fewer low and moderate income clients each year. At the recommendation of the local HUD office, the agency will only receive reimbursement for serving low and moderate-income Cupertino residents. Staff is suggesting a reimbursement rate of $802 per low and moderate-income client. ECHO has been providing Cupertino's fair housing services for many years. Staff likes the consistency of having ECHO continue the program. Staff would like to require that the agency be required to meet with local apartment managers annually to review fair housing law and provide informational meeting for tenants on fair housing. AFFORDABLE HOUSING FUND: M. Mfordable Housing Placement Program Cupertino Community Services, Cupertino 2006-07 Request: $65,000 1 j -IS EXHIBIT A Annual Goal: Provide placement and necessary support services to 75 households (250 individuals). Continue current services. Project Description: Cupertino ComÌnunity Services has been responsible for the screening and placement services for ten senior units located at Chateau Cupertino as well as below market rate rental units. They maintain a waiting list for qualified applicants and provide services to those placed in the affordable units. Recommendation: $65,000 (Affordable Housing Fund) The agency has successfully performed the necessary task of screening and placement for Chateau Cupertino, City Center Apartments and compiling waiting lists for the below market rate program. Cupertino Community Services also continues to expand services beyond the scope specified by the City. The city of Cupertino oversaw the Below Market Rate program and monitored the BMR rentals at Forge-Homestead and Aviare Apartments. However, limited staff time made auditing the Aviare and Forge-Homestead programs impossible. Last year's $10,000 funding increase enabled CCS to devote a full-time employee to the program. This employee is responsible for auditing Aviare and Forge- Homestead Apartments, as well as handling all BMR ownership resale requests. The staff person would also assemble procedural manuals for both the ownership and rental programs. These manuals will assist any new staff person taking over the program as well as document procedures. 13-1(ç Mr. Richard Konda Asian Law Alliance 184 E. Jackson Street San Jose, CA 95112 Sylvia Hines Support Network for Battered Women 1257 Tasman Road, Suite C Sunnyvale, CA 94089-2251 Israel Canjura Economic and Social Opportunities 1445 Oakland Road San Jose, CA 95112 Colleen Hudgen Live Oak Adult Day Services 1147 Minnesota Avenue San Jose, CA 95125 Ann Marquart Project Sentinel 430 Sherman Ave, Suite 310 Paio Alto, CA 94306 Marjorie Rocha Mid-Peninsula Citizens for Fair Housing 457 Kingsley Avenue Palo Alto, CA 94301-3222 Beatrix Lopez Social Advocates for Youth 538 Valley Way Milpitas, CA 95035-4106 Naomi Nakano-Matsumoto Cupertino Community Services 10104 Vista Drive Cupertino, CA 95014 Georgia Bacil Senior Adults Legal Assistance 160 East Virginia, Suite 260 Street, San Jose, CA 95112 Law Foundation SCC Bar Association 111 West St. John Street San Jose, CA 95113 Rick Crook Hope Rehab. Services 1777 Agnew Road, Santa Clara, CA 95054 Barry Del Buono Emergency Housing Consortium 2665 N. l' Street, Suite 210 San Jose, CA 95134 Help House the Homeless 70 West Hedding Street, LL Wing San Jose, CA 95110 Paul Tatsuta Outreach and Escort, Inc. 926 Rock Ave., Suite 10 San Jose, CA 95131 Kay Walker Crippled Children's Society 2851 Park Avenue Santa Clara, CA 95050 Kathleen Krenick Next Door-Solutions to Domestic Violence 234 E. Gish Road, Ste. 200 San Jose, CA 95112 Debbie Parker Housing for Independent People 481 Valley Way Milpitas, CA 95035 Concern for the Poor, Inc. 1590 Las Plumas San Jose, CA 95133 Beth W. DeWolf Second Harvest Food Bank 750 Curtner Ave. San Jose, CA 95125-2118 Peggy Owen Long Term Care Ombudsman Program Catholic Charities of Santa Clara County 2625 Zanker Road San Jose, CA 95134 EXHIBIT B NOVA 505 W. Olive Ave. Suite 600 Sunnyvale CA 94086 Curt Willig Occupational Training Institutel DeAnza College 21250 Stevens Creek Blvd. Cupertino, CA 95014 Christine Giusiana Cupertino Chamber of Commerce 20455 Silverado Avenue Cupertino CA 95014 Candace Capogrossi Housing Authority of Santa Clara County 505 W. Julian Street San Jose, CA 95110 Fran Wagstaff Mid-Peninsula Housing Coalition 658 Bair Island Road, Suite 300 Redwood City, CA 94063 Carol Galante BRIDGE Housing Corporation 345 Spear Street, i" Floor San Francisco, CA 94105-6136 Jeff Oberdorfer First Community Housing 2 N Second Street #1250 San Jose, CA 95113 Kathy Robinson Charities Housing Corporation 465 S. First Street San Jose, CA 95113-2816 Silicon Valley Habitat for Humanity 888 North First Street, #302 San Jose, CA 95112 Ron Morgan Community Housing Developers 255 North Market St., Suite 290 SanJose,CA95110 /3-17 Asian Americans for Com. Involvement 2400 Moorpark Avenue San Jose, CA 95128 United Way Silicon Valley 1922 The Alameda San Jose, CA 95126-14"30 Neighborhood Housing Services Silicon Valley 1156 North Fourth Street San Jose, CA 95112 Sobrato CET Center 701 Vine Street San Jose, CA 95110 Council on Aging 2115 The Alameda San Jose, CA 95126 Northwest YMCA 20803 Alves Drive Cupertino, CA 95014 Community. Foundation of Silicon Valley 60 S. Market Street, Suite 1000 San Jose, CA 95113 Bob Campbell Project Match 512 Valley Way Milpitas, CA 95035 EXHIBIT B County Homeless Coordinator County Government Center, East Wing 70 West Hedding Street San Jose, CA 95110 Gertrude Welch 10605 Gascoigne Drive Cupertino, CA 95014 Betsy Arroyo Community Technology Alliance 115 Gish Road, Suite 222 San Jose, CA 95112 Legal Aid Society of SCC 480 North First Street San Jose, CA 95103-0103 /3-/5' CITY OF CUPERTINO COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FOURTH YEAR FUNDING CYCLE FY 200612007 STANDARDIZED APPLICATION FOR FUNDING 1. APPLICANT ORGANIZATION: Date: Februarv 2. 2006 Agency Name: Catholic Charities of San Jose, dba Catholic Charities of Santa Clara County Street Address: 2625 Zanker Road, Suite 200 City: San Jose State: CA 95134-2107 EXECUTIVE DIREC~Pferle Signature: at c:~ . CHIEF FINANCIAL OFFICER: Michael Veuve Phone No: (408) 468-0100 Fax No: (408) 944-0275 E-Mail: mveuve(a),ccsi.org ·2. PROJECT NAME: Long Term Care Ombudsman Program Brief Project Description: Ombudsmen have a combination of functions: visitation, complaint and crisis response and advocacy. Ombudsmen will advocate for the dignity, compassionate treatment, quality of life and quality of care for residents of Cupertino's long term care facilities to lake sure they have a voice in their own care and treatment. Our clients are the frail, chronically ill, ,.¡rimarily elderly individuals with physical and/or mental impairments that prevent them from living independently. Ombudsmen will provide community contact through regular visitation to long term care facilities and positively influence the outcome of complaints Identify City of Cupertino Consolidated Plan Priority Needs (see attached): Seniors / Disabled Project Address/Location: 2625 Zanker Road, Suite 200 San Jose, CA 95134-2107 CONTACT PERSON/TITLE: Peggy Owen Phone No: (408) 944-0567 Fax No: (408) 944-0776 E-Mail: powen(a),ccsi .org 3. FUNDS REQUESTED: $ 4,375. Total Project Costs $426,918 Is this a Public Service Project: Yes -i No 0 Cost Per Service Unit or Per Client: $18.23 Funds Requested from Cupertino in FY 05/05: $ 4.375. Funds Received in FY 05/06: $3.186 Number of proposed unduplicated Cupertino beneficiaries: 240 Number of proposed unduplicated Cupertino beneficiaries at or below current countywide median mcome: 0-30% (Extremely low) 73 31-50% (Very low) 69 51-80% (low) 50 City oj Cupertino Standardized Application Jor Funding FY 06/07 13-/1 4. PROJECT DESCRIPTION AND NUMBER OF UNDUPLICATED CLIENTS SERVED: Provide a brief description of the specific project being proposed.. This description should clearly state what the project intends to provide or accomplish and the specific activities for which funds will be used. It should describe the City of Cupertino target population and geographic boundaries 01- target areas. Also indicate the specific type and number of total unduplicated project beneficiaries (e.g. 50 lower income families, 25 homeless persons, 100 lower income households, etc.). On behalf of the residents of Cupertino long term care facilities the Long Term Care Ombudsman Program will provide advocacy to make sure they have a voice in their own care and treatment. The Program will demonstrate and maintain a regular, ongoing visibility to these residents (240 unduplicated/yr) through the presence of trained and certified Ombudsmen. Unannounced visitation (56/yr) allows the Ombudsman to personally observe any actual or potentiai problems and the opportunity to identify and address issues before they become larger systemic problems. Ombudsmen will identify, receive, investigate, and resolve complaints (20/yr), including violations of personai rights and allegations of elder abuse for primarily elderly (60+) residents in Cupertino's 3 Nursing Facilities and 6 Assisted Living/Residential Care Facilities for the Elderly. As independent advocates. certified Ombudsmen will provide community contact through unannounced regular visitation to long term care facilities. Unannounced regular visits provide residents with the opportunity to develop personal and confidential relationships and create an environment for registering complaints. Ombudsman advocacy will promote an improved quality of care and positively influence the outcome of complaints ensuring the protection of residents' rights. Residents will be better able to recognize violations of their personal rights and enhance their quality of life by exercising the right to intervention by an Ombudsman to mediate fair resolution of problems. The Program will provide guidance, information and referral to residents, their families, the public. It will raise community awareness of its services, the long term care setting and trends, available community resources and issues of relevance to long term care residents through outreach and education. Ombudsman services are delivered at the place of beneficiary's residence either the Nursing Facility or Assisted Living/Residential Care Facility for the Elderly. Our clients are in the presumed benefit categories of seniors (85%) and persons with disabilities (15%). The Program is unique and unduplicated, the only provide' of services to residents of Cupertino's 24 hour licensed long term care facilities with legal access to long tem, care facilities and residents 7 days a week. PROJECT PURPOSE AND OBJECTIVES: Specify objectives project intends to accomplish and identify desired outcomes and benefits. the U ose and ob' ectives meet the riori needs? 1. OMBUDSMAN PRESENCE Regular Ombudsman visitation will promote an improved quality of care and positively influence the resolution of complaints, emphasizing the protection of residents' rights. 5. 2. COMPLAINT INVESTIGATION The regular presence of Ombudsmen will provide frail, vulnerable, chronically ill individuals with physical and/or mental impairments that prevent them from living independently the opportunity to develop confidential relationships and create an environment for safely registering complaints. Residents will be better able to recognize violations of their personal rights and enhance their quality of life by exercising the right to intervention by an Ombudsman to mediate fair resolution of roblems. City of Cupertino How does The Program will demonstrate and maintain an ongoing presence to residents in Cupertino's long term care facilities through a sufficient number of trained and certified Ombudsmen. 1.a. Personal contact with a minimum of 240 residents in Cupertino long term care facilities 1.b. Conduct 56 on site visits to Cupertino long term care facilities. The Program will receive, identify, respond to, investigate, and mediate fair resolution of residents' problems in long term care facilities. 2.a. 100% response to complaints received by telephone or during facility visits. 2.b. Investigate a minimum of 20 complaints and advocate for fair resolution. 2 Standardized Application for Funding FY 06/07 I 3 ~ 20 3. COMMUNITY EDUCATION The Program will provide guidance, information and 'eferral to residents, their families, the public, raise .;ommunity awareness of its services; the long term care setting and trends, available community resources and issues of relevance to long term care residents through outreach and education. Residents, providers and the community at large will gain greater understanding of long term care issues or trends through a presentation by the Program. 3.a. 100% response to consumer inquiries for information about long term care facilities' location, services. performance and citation records and practices. 3.b. 100% response to requests for information and referral to community resources. 3.c. Conduct 1 community presentation on long term care issues or trends. 6. PROJECT MANAGEMENT Briefly describe how the project will be managed and administered, including proposed staff time and staff functions. Catholic Charities has administered the Long Term Care Ombudsman Program in Santa Clara County since 1981. The Program Director oversees daily operations, including the monitoring of facility coverage and complaint investigation by paid and volunteer certified Ombudsmen. The Program Director will supervise the paid staff and, ultimately, the volunteer Ombudsman. On a monthly basis Ombudsmen are required to submit Monthly Activity Reports and complaint investigation documentation. This documentation is reviewed and analyzed in relationship to measurable objectives. The Program Director will review objectives and activity plan on a quarterly basis in order to assign staff and resources to maximize the potential of the Program to individual residents. At the present time, the experience of the Ombudsmen assigned to Cupertino ranges from 2 months - 16 years. Staff have backgrounds in long term care, social work, finance, health care lanagement, training, counseling and mediation. ..ield Ombudsman receive, identify, respond, investigate and seek resolution to complaints made by or on behalf of residents in long term care facilities. This positions focus is advocacy for the institutionalized. The Field Ombudsman Supervisor oversees the staff Field Ombudsmen work. The Program Assistant's primary purpose is to provide comprehensive administrative support services to the Program Director, staff and volunteers and to conduct detailed telephone intake of complaints and reports of elder/dependent adult abuse. The Volunteer Supervisor recruits, trains, supervises and supports Long Term Care Ombudsman volunteers. An Ombudsman possesses a varied and complex set of skills, with an emphasis on effective communication. Ombudsmen must be effective communicators in order to solve problems and advocate in various environments. The ability to work with providers, regulators, and family members, representatives of other social and community organizations and especially residents who may be frail or disabled limiting their ability to communicate is essential to the core element of the Ombudsman to investigate complaints. Communication skills must include interviewing techniques in order to ascertain the facts and the ability to document the information obtained during interviews. Ombudsmen generally possess good verbal and written communication skills, strong interpersonal skills, are adept in problem solving and negotiating, and familiar with the long term care environment and with other local community resources. 7. AGENCY DESCRIPTION AND PREVIOUS CDBG, HOME OR ESG ACCOMPLISHMENTS: Please give a brief general description of your agency and the services provided. Also provide a brief description of your agency's experience in providing the proposed services. Ifpreviously funded, what where goals and accomplishments of CDBG projects. Catholic Charities serves and advocates for families and individuals in need, especially those living in poverty. Rooted in gospel values, we work to create a more just and compassionate community in which people of all cultures and beliefs can participate. Catholic Charities clientele include frail elderly, youth-at-risk, single parent ,nd kinship care families, individuals with disabilities and mental illness, and those newly settled in this county. fhe Long Term Care Ombudsman Program, within the Older Adult Services division, serves individuals who City of Cupertino 3 Standardized Application for Funding FY 06/07 13 - 21 due to frailty or chronic illness, and the need for twenty four hour care and supervision, are unable to live or be cared for in their own homes and reside in licensed long term care facilities. Catholic Charities has held the contract to provide Long Term Care Ombudsman Services in Santa Clara County for over 20 years. In recent years, the Program has received funding from the City of Cupertino's CDBG or Generai Fund- Program. Project goals for fiscal year 04/05 were to contact 210 unduplicated residents, make 50 regular unannounced facility site visits and investigate 18 complaints. In FY 04/05 all CDBG-funded goals for the Program were surpassed. The Program contacted 275 unduplicated residents during 73 regular unannounced facility site visits and investigated 112 complaints. Additional services provided in 04/05 include 2 community education presentations and witnessing 5 Advance Health Care Directives. Project goals for fiscal year 05/06 are to contact 160 unduplicated residents, make 38 regular unannounced facility site visits and investigate 14 complaints. During the first half of fiscal year 05/06, the Program contacted 323 unduplicated residents during 38 regular unannounced facility site visits and investigated 33 complaints. Additional services provided during to date in 05/06 include witnessing 4 Advance Health Care Directives and assignment of 1 volunteer Ombudsman to Cupertino. 8. AUDIT INFORMATION: Please provide the date of the most recent audit of your organization. Describe any findings or concerns that may have been cited in the audit or in any accompanying management letter particularly any pertaining to the use of CDBG funds. Also, describe any actions taken to correct identified findings or concerns. The last audit was conducted for the year ending June 30, 2004 and was completed on September 27, 2004. The audit for the year ending June 30, 2005 is expected to be completed in February 2006. 9. OTHER SOURCES OF FUNDS ANTICIPATED FOR THIS PROJECTI: SOURCE ESTIMATED AMOUNT STATUS< Older American Acts Funds 242,027 Anticipated renewal of existing allocation Federal / State Cities/Towns of Campbell, Los 114,335 Applications submitted and pending. Altos, Los Galas, Milpitas, Morgan Hill, and Santa Clara Palo Alto, San Jose, Sunnyvale Anticipated renewal of 20d funding for 2 year . grant . City of CUDertino 4,375 United Way 3,560 AnticiDated renewal of existing allocation Catholic Charities Community 22,621 Anticipated renewal of existing allocation Contribution Fundraising / Donations 38,000 AnticiDated revenue Fees for Services 2,000 AnticiDated revenue ESTIMATED TOTAL PROJECT COST: $ 426,918 (Should equal total project cost on cover page) I Include all sources of funds including CDBG allocalions. 2 Should indicate the slatus of commitment of funding source, i.e. secured, committed or application pending with anticipated dates of final funding decisions. City of Cupertino 4 Standardized Application for Funding FY 06/07 / 3- 22 o~ ~,..¡ E-<~ ~:.::¡; ""~o @5OS; u:s:g ...E-<'" ou;;" ;;..¡:;... E-<O >-<~ u~ -= .-< CD o o N N cu ::J ~ D aJ LL o ~ ~ ~ ~ "" E-< -< o - C ::J o o CU ~ CU o CU - C CU if) .... o (fJ aJ :¡::; 'C CU .c o .2 o :5 E cu cu o~ cu 0 D~ "Do... aJ C (fJ CU o E -'(fJ c"D CU ::J if)D ....E 00 (fJ aJ aJ ~ Ecu roO <5 E u~ o .c c -0 (3..J .. 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'i; ." ~ ~ 11 N ~ {J", " '" ¿;; <J Q) '- :J - 'ë c Q) 0. >< w ëü - o f- " .;: ,.. ;¡¡ ". o ""'ò' ò r3~2tf0 CITY OF CUPERTINO COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FOUTH YEAR FUNDING CYCLE FY 2006/2007 STANDARDIZED APPLICATION FOR FUNDING 1. APPLICANT ORGANIZATION: Date: February 14. 2006 Agency Name: Communitv Technology Alliance Street Address: 115 E. Gish Rd. #222 City: San Jose State: CA Phone No: 408 437 8800 Ray Allen p" J::::-... /!f) ~~.. Fax No: 4084379169 E-Mail: Ray@CTAgroup.org EXECUTIVE DIRECTOR: Signature: 2. PROJECT NAME: HMIS SCC - Homeless Management Information System Santa Clara County Brief Project Description: Countywide collaborative homeless client management and data collection tool for coordinating service delivery, encouraging holistic solutions, and collecting HUD required, uniform data. IdentifY City of Cupertino Consolidated Plan Priority Needs (see attached): The Consolidated Plan stresses the need to coordinate services, maximize funding and marshal the collective will towards addressing homelessness. (p. 23) HMIS SCC is a public service activity designed to address needs a, b, e, f and g of the funding priorities. Project Address/Location: County-wide CONTACT PERSON/TITLE: Ray Allen. Executive Director Phone No: 408 437 8800 Fax No: 4084379169 E-Mail: Ray(aJ,CT Agroup.org 3. FUNDS REQUESTED: $5.000 Total Project Costs $376.030 Is this a Public Service Project: Yes x No 0 Cost Per Service Unit or Per Client: $100 Funds Requested from Cupertino in FY 05/06:~ Funds Received in FY 05/06: 0 Number of proposed unduplicated Cupertino beneficiaries: 50 homeless individuals Number of proposed unduplicated Cupertino beneficiaries at or below current countywide median mcome: 0-30% (Extremely low) 50 31-50% (Very low) 51-80% (low) 1 Standardized Applicationfor Fundin,a FY 06/07 . .1'1-;24 City of Cupertino 4. PROJECT DESCRIPTION AND NUMBER OF UNDUPLICATED CLIENTS SERVED: Provide a brief description ofthe specific project being proposed. This description should clearly state what the project intends to provide or accomplish and the specific activities for which funds will be used. It should describe the City of Cupertino target population and geographic boundaries of target areas. Also indicate the specific type and number of total unduplicated project beneficiaries (e.g. 50 lower income families, 25 homeless persons, 100 lower income households, etc.). HMIS SCC is a HUD mandated county-wide, collaborative web-based system that increases the effectiveness and efficiency 0 f all homeless shelter and service providers and serves as the primary client data co llection and management tool in order to better coordinate client services and collect uniform data. The system currently holds records on 14,221 homeless clients receiving services rrom 181 participating programs. HMIS gives policy makers and funders an accurate count ofthose receiving services and helps determine which services -- and combination ofservices -- work best to alleviate homelessness and to assess the gaps in service. Of the 9,518 clients who reported a last known zip code upon intake into the system (3,336 of whom last resided outside of Santa Clara County), 31 reported that their last permanent address was 95014 -- very much in line with the estimated fifty homeless Cupertino residents sited on page six of Cupertino's Consolidated Plan. The Plan states on page 23 that "the City additionally supports efforts to ... Promote cooperation and sharing of housing information among the various groups and organizations working with persons with special needs" and "encourage projects that provide linked services and services on-site." HMIS SCC is designed to encourage these efforts. Plans for the funded year include better utilization of the referral function to ensure that clients receive better coordinated services to shorten episodes ofhomelessness. We will continue to conduct trainings for partners, including Cupertino Community Services and EHCLifeBuilders' winter shelter at the Sunnyvale National Guard Armory, to ensure better data quality; continue our outreach to providers with emphasis on mainstream service providers, collect, evaluate and prepare research data, statistical and narrative reports, and develop, maintain and ensure quality control of databases and research findings. Funds will be used towards purchasing annual software licenses for partnering agencies that serve homeless Cupertino individuals and families. The database will contain information on a minimum of3l homeless individuals and families who report a last known zip code in Cupertino. The system captures all Cupertino clients receiving services ftom partnering agencies throughout the county. 5. PROJECT PURPOSE AND OBJECTIVES: Specify objectives project intends to accomplish and identify desired outcomes and benefits. How does the purpose and objectives meet the priority needs? The Cupertino Consolidated Plan recognizes that "homeless individuals and families need a wide range of services, not just housing" to end and shorten their episodes ofhomelessness and the power of our community's Continuum of Care and The Santa Clara County Collaborative on Affordable Housing and Homeless Issues to provide holistic solutions. The Collaborative's Five Year Plan identifies efforts to secure HUD funding through the McKinney Vento SuperNOF A process -- a process that provided $9,360,889 for 2006. HUD requires that. each county receiving SuperNOFA funding have an HMlS in place, and that HUD funding for the project be matched with twenty percent local funding, including CDBG funds. Santa Clara County jurisdictions must continue to prioritize support ofHMIS SCC to ensure continued funding rrom HUD. The Collaborative's Ten Year Plan, "Keys to Housing", expected to be adopted by the Cupertino City Council, refers to Community Technology Alliance's projects as our County's "inrrastructure for information and referral" to end and prevent homelessness. HMIS SCC is a public service project which provides coordinated case management for holistic solutions to homelessness. City of Cupertino Standardized Application for Funding FY 06/0 7 . 13~2'5 PROJECT MANAGEMENT Briefly describe how the project will be managed and administered, including proposed staff time and staff functions. The Executive Director chairs the Technology Committee of the Collaborative, represents our County in regional HMIS discussions, and oversees the 3.5 full time staff assigned to HMIS. The Network Administrator interfaces with the software developer, monitors and maintains the secured central system server, issues exception reports to agency administrators, and oversees user licenses. The Training Coordinator develops and conducts all training, designs and produces all forms, develops and maintains the web portal and offers ongoing user support. The Data Manager provides data to funders and policy makers, to guide policy on the needs of homeless community members and gaps in services provided by our Continuum of Care ensures adherence to HUD standards, customizes the application for project partners, assists with their specific data collection and reporting needs, assures usage by partnering agencies, oversees data monitoring and validity, and aggregate data reporting and extraction. The Project Coordinator (.50 fte HMIS SCC) oversees all aspects of the project, offers ongoing support to all partnering agencies, and interfaces with partners to ensure best use of the system. All other agency staff is actively involved in HMIS SCe. . Because "homelessness is a regional issue, and is not restricted to a specific jurisdiction" we have sought or plan to seek funding from all jurisdictions in the County to support HMISSCC, however, most CDBG funding cycles are two years and applications are closed this year. Current or recent funding has been received from the Cities of San Jose, Gilroy and Santa Clara and the County of Santa Clara. 7. AGENCY DESCRIPTION AND PREVIOUS CDBG, HOME OR ESG ACCOMPLISHMENTS: Please give a brief general description of your agency and the services provided. Also provide a brief description of your agency's experience in providing the proposed services. If previously funded, what where goals and accomplishments ofCDBG projects. Community Technology Alliance emerged from the 1989 Santa Clara County Homeless Task Force Study that identified the need for greater communication and collaboration in the delivery of services to the homeless and populations at risk. Because no one agency or service provider can furnish all the needs of a struggling individual, we act as a bridge between a diverse range of shelter and emergency service providers, members of the Collaborative, local jurisdictions, and homeless clients by providing the technical tools and inftastructure that lead to self-sufficiency and better delivery of service without duplication oftechnology or effort. HUD recently recognized us for our unique combination of collaborative and technical expertise for our work with the BACHle. We received a HUD Best Practices Award as well as the prestigious ComputerWorld/Smithsonian Institution Medal for Innovative Use of Technology to Serve the Community for our work with BARA and recent NOVA award as an Outstanding Community Partner. Current agency projects include HMIS SCC, Community Voice Mail, the Shelter Bed Hotline, HelpSCC, HousingSCC and several tools designed and maintained for the Collaborative, including the list serve of over 200 homeless service providers and advocates and the website at www.CollabSCe.org. 'Ve continue to reach or exceed all goals set forth in all CDBG-funded projects. 1"3-210u City of Cupertino Standardized Application for Fundinf' py 06/07 , - 8. AUDIT INFORMATION: Please provide the date ofthe most recent audit of your organization. Describe any [mdings or concerns_ that may have been cited in the audit or in any accompanying management letter particularly any pertaining to the use ofCDBG funds. Also, describe any actions taken to correct identified findings or concerns. Our audit for the fiscal year ending June 30, 2005 was performed by the Berger Lewis Accountancy Corporation and shows no findings or concerns. A copy of our audit is attached. 9. OTHER SOURCES OF FUNDS ANTICIPATED FOR THIS PROJECT!: SOURCE ESTIMATED AMOUNT STATUS" HUD 303,716 committed McKinney Vento 50,000 Anticipated renewal (6/06) City of San Jose HTF County of 6,956 Anticipated renewal (6/06) Santa Clara CDBG Sobrato 10,000 Pending Foundation Contributions 358 Anticipated ESTIMATED TOTAL PROJECT COST: $376.030 (Should equal total project cost on cover page) ! I Include all sources of funds including CDBG allocations. 2 Should indicate the status of commitment of funding source, i.e. secured, committed or application pending with anticipated dates of final funding decisions. 13'27 City of Cupertino Standardized Applicationfor Funding FY 06/07 o~ Z...1 ¡::I>. ~~g ¡:¡.,o~ B~g ...E-<'" ou:>< :><~... E-<O .....¡:¡:: U¡:¡., \0 o o N '<t - å 2 ..0 " ~ Q ~ ...:: ¡:¡., ~ ¡:¡., ¡;.:¡ E-< ...:: ¡::¡ " u ¡::; ~ =< - -8 ;:; ~ õ U ¡;.:¡ ~ ...:: Z :>< u Z ¡;.:¡ I;) -< ...1 ...:: '"' o E-< ~ " o¡:: ~ .~ :ë Co) .. 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U ~= ;::J ~.!:fI ~ .~ ~ ¡.... - ¡::¡ U1 " '" Z ~= o - 3 = u _.:::1...... 0 «I :.., (, .- ~.~ ~ QJ ~ U~.S·=·3 Ç;:;;: c.. bDy 0" ~ Q., =. u o<~.;;:< I':: Q, ~ ¡.... o '"' .~ ;¡¡ 9< o <.. ç Q (j 13~2q ~ ir CITY OF CUPERTINO COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FORTH YEAR FUNDING CYCLE FY 2006/2007 STANDARDIZED APPLICATION FOR FUNDING 1. APPLICANT ORGANIZATION: DATE: February 16.2006 Agency Name: Cupertino Community Services Street Address: 10104 Vista Drive City: Cupertino Zip: 95014 EXECUTIVE DIRECTOR: Nao:akan~moto Signature: ~ =__ £... .- Phone No: 408-255-8033 Fax No: 408-366-6090 Email: naomin@cuoertinocommunitvservices.org 2. PROJECT NAME: Comprehensive Assistance Program Brief Project Description: The Comprehensive Assistance Program provides basic needs support to 3.000 extremely low to low-income West Valley residents. CU1?ertino residents and homeless individuals comprise of 30% of CCS client population. Services include food. clothing. shelter. emergency cash assistance. information/referral and case management. Identify City of Cupertino Consolidated Plan Priority Needs (see attached): Food. Clothing and Other Basic Needs (M) The Cupertino Consolidated Plan states an unmet priority need of 1,910. Project AddresslLocation: 10104 Vista Drive. CupertinoNarious Host Congregations CONTACT PERSON/TITLE: Kim FermlDirector of Direct Services Phone No: 408-255-8033 d02 Fax No: 408-366-6090 Email: kimf@cuuertinocammunìtvservices.org 3. FUNDS REQUESTED: $54.000 Total Project Costs: $405,500 Is this a Public Service Project: Yes X No 0 Cost Per Services Unit or Per Client: $135/client Funds Requested from Cupertino in FY 05/06: $54,000 Funds Received in FY 05/06: $19.000 Number of proposed unduplicated Cupertino beneficiaries: 600 homeless or low-income individuals Number of proposed unduplicated Cupertino beneficiaries at or below current countywide median mcome: 0-30% (Extremely low) 81% 31-50% (Very low) 15% 51-80% (Low) 4% Ory of Cupertino Standardized Application for Funding FY 06/07 1 13- 3d , · 4. PROJECT DESCRIPTION AND NUMBER OF UNDUPLICATED CLIENTS SERVED: Provide a brief description of the specific project being proposed. This description should clearly state what the project intends to provide or accomplish and the specific activities for which funds win be used. It should describe the City of Cupertino target population and geographical boundaries of target areas. Also indicate the specific type and number of total unduplicated project beneficiaries (e.g. 50 lower income families, 25 homeless persons, 100 lower income households, etc.). Infiscal year 2006-2007, Cupertino Community Services' Comprehensive Assistance Program (CAP) will serve over 3,000 extremely-low to low-income residents and homeless people from West Valley area, including Cupertino, West San Jose, surrounding areas, De Anza college students, and families in the Cupertino School District. More than 600 residents will reside in the City of Cupertino. The CAP Food Pantry, staffed by community volunteers, will distribute over 150,000 pounds offood to 3,000 very-low and low-income individuals. Clients can visit the food pantry on a weekly basis. Services are tracked in a central database. Food sources include Second Harvest Food Bank, USDA food program, community food drives and local groceries stores. CAP also solicits from the community and distributes special need items such as fresh vegetables and holiday food baskets. Vouchers are available for dietary and ethnic specific needs. A special area will be dedicated to mothers and infants including baby food, diapers, and clothing. Vouchers to the Salvation Army Thrift Store will be issuedfor clothing and household items. The CAP Emergency Cash Assistance service will provide over $85,000 in direct assistance and vouchers for rental assistance, deposits, utilities payments, clothing, medical expenses, hoteUmotel and transpo/1ation to 400 households. CCS administers funds provided by United Way Emergency Assistance Network, PG&E Reach, Northern California Grantmakers, FEMA, EHAP, The Salvation Army, St. Joseph's Catholic Church Outreach Fund. Assistance League, The Housing Trust, County of Santa Clara Cal Works program and the Housing Industry Foundation. Case managers work closely with individuals andfamilies to determine qualifications, needs and capabilities to stabilize. Cash assistance is not for on going support but to help people who face unexpected financial setbacks. The one-time financial assistance prevents the destabilization of individuals and households with critical needs. In addition to meeting the basic physical needs of our clients, CCS also offers a variety of unique holiday programs. During the December holidays, CAP Adopt-a-Family program channels the generosity of the community to those in need. Staff matches families who have little with which to celebrate the holidays, to those who want to share what they have with others. Other seasonal programs include back to school shopping spree, summer camps, and backpack giveaway programs. Over $100,000 of in-kind gifts will be leveraged to benefit participants. All of CCS' services and outreach efforts are available in English, Spanish, Chinese and Russian. CCS continues to recruit linguistically diverse staff and volunteers to ensure our accessibility to the diverse population that we serve. 2 Standardized ApplicationJor Funding FY 06/07 /3<3.( Ciry ofCuperrino PROJECT PURPOSE AND OBJECTIVES: Specify objectives project intends to accomplish and identify desired outcomes and benefits. How does the purpose and objectives meet the priority needs? According to the San Francisco/Bay Area Housing Crisis Report Card published in June 2002 by The Non-Profit Housing Association of Northern California and the Greenbelt Alliance, a fulltime worker must earn $27.36 an hour in order to afford a 2-bedroom apartment in the Bay Area. This equals to approximately a $56,900 annual salary. The average household income for people seeking sen;ices at CCS continues to be approximately $25,000. Many of the households served are working poor. While they have a difficult time making ends meet, they may not necessarily qualify for public assistance. CCS is their primary source of basic support. The United Way Trends Report states that one-fifth of all households in Silicon Valley have trouble achieving economic self-sufficiency due to the high" cost of living. CCS programs and services represent a regional approach and is recognized in the City of Cupertino 2003-2005 Consolidated Plan as "necessary services to Cupertino residents" to prevent "at-risk" individuals and families from becoming homeless. The goal of the program is to help individuals and families become stabilized or to prevent them from becoming destabilized. The Food Pantry will distribute over] 50,000 pounds offood to 3,000 very-low and low-income individuals. The Emergency Cash Assistance service will provide over $85,000 in direct assistance and vouchers to 400 West Valley households. The Seasonal programs, including back to school shopping spree, summer camps, and backpack giveaway programs, will leverage over $]00,000 of in-kind gifts to 300 benefit participants. CCS is the main provider of critical basic human services to West Valley communities. The majority of CCS clients are single mothers and their children. · · · 6. PROJECT MANAGEMENT Briefly describe how the project will be managed and administered, including proposed staff time and staff functions. Program Director (100%): ensure Program compliance withfunders and CCS policies and procedures; case management; analyze case records; maintain program statistics and produce reports; maintain in- kind donation network; monitor and distribute direct assistance cash fund; solicit community resources. Program Manager (100%): perform client intake and annual re-certification; provide on-going case management; manage all seasonal special programs. Program Assistant (50%): manage day-to-day operation of the Food Pantry & Clothing Closet; assist with client intake & infonnation referrals. Volunteer Manager (50%): volunteer recruitment, training and scheduling; community outreach and community relations. The Executive Director (10%); Bookkeeper (15%): Provide operational and administrative support. 3 Stalldardized AppLication for Funding FY 06/07 /3r32 City of Cupertino 7. AGENCY DESCRIPTION AND PREVIOUS CDBG, HOME OR ESG ACCOMPLISHMENTS: Please give a brief general description of your agency and the services provided. Also provide a brief description of your agency's experience in providing the proposed services. If previous] y funded, what were goals and accomplishments of CDBG projects? CCS has been serving the community for 33 years. CAP uses best practices to achieve our results. CCS consistently surpasses program goals and milestones. During the last fiscal year 2005-2006, CCS served 4,353 individuals, an 11 % increase over the previous year; distributed the $113,328 in vouchers and cash assistance; distributed 390,885 pounds offood. 1n a recent CCS client survey, 74% reported that they "strongly agree" there has been a drastic improvement in their lives as a result of their contact with CCS. The success of the program is that we are able to respond in a timely manner to the multitude of clients' emergency needs, ranging from food to pemwnent housing. More clientele also reported that they utilize the food pantry as their primary source of food. This is a significant finding, because the food pantry is intended to supplement a family for up to 3 days per week. In response to the on-going increase in demand for services, the City of Cupertino has supported CCS through the Human Services General Fund and CDBG. More families have multiple needs primarily because their incomes are not increasing. As rents and transportation costs continue to rise, the need for basic services will continue to increase as well. The total Program budgetfor CAP is $405,500. We are requesting 13 % from the City of Cupertino in the amount of $54,000 to fund CAP. We have a dedicated staff working on this project. The CCS staffis diverse and represents the community that we serve. Staff language skills include English, Spanish, Vietnamese, Chinese and French. The fund will be used to support staff salaries and benefits. Our strong infrastructure enables us to respond to the changing needs of our clientele. 8. AUDIT INFORMATION: Please provide the date of the most recent audit of your organization. Describe any findings or concerns that may have been cited in the audit or in any accompanying management letter particularly any pertaining to the use of CDBG funds. Also, describe any actions taken to correct identified findings or concerns. We received a clean audit with no accompanying management letter for the FY 2004/2005. 4 Standardized Application/or Funding FY 06/07 /3-33 City of Cupertino OTHER SOURCES OF FUNDS ANTICIPATED FOR THIS PROJECT!: SOURCE ESTIMATED AMOUNT STATUS Cupertino CDBG 54,000 Pending Cupertino Human Services 30,000 Pending Citv of San Jose 75,000 Committed United Wav-EAN 17,000 Pending Salvation Armv 43,000 Committed Housing Trust 12,500 Committed Corporations 20,000 Anticipated Individuals & Groups 74,000 Anticipated County of Santa Clara -Cal Works 20,000 Committed In-kind resources 60,000 Anticipated ESTlMA TED TOTAL PROJECT COST: $405,500 (Should equal total project cost on cover page) J Include all sources of funds including CDBG allocations. 2 Should indicate the status of commitment of funding source, i.e. secured, committed or application pending with anticipated dates of final funding decisions. 5 StQl1dardized Application for FWlding FY 06/07 )331- City of Cupertino oZ z<r: ......,...¡ E-<iJ...<¡-- ~:::.:::o ¡¡¡~O iJ...<of:::! 8~g µ"E-<<'1 ou>-< >-<~µ., E-<O ......~ UiJ...< '0 o o N '0 ,..-; l;:¡ '" H .D " >L< Q ~ ~ I>. ~ P-. ~ b ~ Q '" " u .;;: :u C/] ~ ;: '" ê o u o .§ :u '" u ~ ~ z >-QQI" ....c:..c: ~ u ~ .¡:r2è ~ J.. :::: E 0 c: ..::~~ u ::I c: 0' "' >Q s '" H "O~ " " ~ - - ,Q ~ -- ;.:: ~ :>'0 E"- o c " " ".c "S:: " ,Q '" oœ -~ ~-¡ c u 0'- - ~ ~ ~ " S ::= " ;SZ ~~ 0._ .i!/ ¡¡ " '" "r/J "0 " o ~ ..;:¡ I>.~ o d:: " u c oj ~ .:'3 ~ ~ ~ " .:: ~ c " ..c " H '" .::= ..... :E ..... " ~ u ¡;:: 1::¡ " 0.. C/] s o U ~ -< Z b U g; o 0:: P-. -"", ." ~ '" ." C '" ...:i ~ b o b o o \0 o II) ,.... o II) ,.... o II) .... . ,.... o II) ,.... >. co :J C C co U) co :J -0 :2: -0 C o o o C') . £-0 o>C :J co eã) £ (/ - 0 t- o Ü 0.0> 0.'<; :J £ (/ (/ õ E go~ .- - CJ) o >- 0 0) l= J..... cco. oco- OJo.~ -0-00 .- 0 1) 0 ~ H - OJ 0... co (/ . o o o ¿; II) o o II) ..f ,.... o o II) N ,.... o o II) ('1' ,.... o o II) ('1- ,.... OJ .0 - '3: -0 o o - - o (/ -0 C :J o 0. 0-0 o OJ 0- - :J 0.0 I.!) ï= - . .~ -0 (/ _ -0 co OJ _ç¿ OJ -oC OJ H E OJ £ ci)õ H.S:: E .2£~ (/ 0 OJ Qj 0 C £ ¿cð üo>- :J 0- ..0 o ro C'CS >t.o OJ 0 _ -0 0. (/ .- C/) ""D 1) C OJ H co OJ o...l=c . o o o ..,ç ('1 <FJ- o o o v5" <FJ- o o o v5" <FJ- o o o v5" <FJ- o o o v5" <FJ- -0 C co £ (/ ro ü OJ ü c-o ro OJ - - (/ :J -- .0 (/ .- (/ H coêií õi5 i:1: OJ -- .0 -0_ 0= 05: o(/ ~~ Qj C\J£ 6'7ü :J . 0 > c .Q Ü "5 ill £OJE ~ Q) C (/ :J ü ro >-OJ-O ü H c C ü ro OJ OJ 0>-0 ill.8 E OJ OJ -0 '5 o H 0... 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(,,) ~._ c - ... d.1 C c:;.: C ..... ::1'- U Q:iQjï: :-."-=,-;g O"Ç!: ¡;:~f-<""f-<::>O"""';;;: '" o . ž o 1j ¡:: " U en .~ ;:>~ 'E. P=:. .~ E f-< ... 0 CIJ d.J f.IJ U Z (J'J Q) .- O on d.J Õ ::: Ç;¡., <1,) U U -..:::: OJJ u ~ ~c.Sgø. u g.-:: :-..~ W u"'O ::I ... ~ u ::I ~ ~ 0«_0 ¡::: "" - ž o ¡:: u ;a~ :::> .~ '¡;j ~ ~ 0 CJJ [/J:::' Z OJJ r: c 0_.2 :::I 0 U ~ 1-0 tí ....::; .~ :t d.J"Vj Eo-< ~ c :::: .- W ..,.- ... = r,..l ~ OJJC:¡ 0'" - Q., C J,., U 3<"'« ~ "" "- ~ 'ð a ;.., " ~ ~ 5 " ~ .8 \; .~ §: "" " ~ N ii ~ § .v, r-- o o o ..q:- lr) <R ,.;¡ < f-< o f-< .~ 1- ~ S- O 'to Q o ,I 3- 3& 13- 37 II ;,~ tttL CITY OF CUPERTINO COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FORTH YEAR FUNDING CYCLE FY 2006/2007 STANDARDIZED APPLICATION FOR FUNDING 1. APPLICANT ORGANIZATION: DATE: February 16.2006 Agency Name: Cupertino Community Services Street Address: 10104 Vista Drive City: Cupertino Zip: 95014 EXECUTIVE D~CqOR: Nao~aka!l~Mat¡¡umoto Signature: i ... n_ J --: / I , Phone No: 408-255-8033 Fax No: 408-366-6090 Email: naomin@cupertinocommunitvservices.org 2. PROJECT NAM:E: Comprehensive Assistance Program - Human Services Grants Brief Project Description: The Comprehensive Assistance Program provides basic needs support to 3.000 extremely low to low-income West Valley residents. Cupertino residents and homeless individuals comprise of 30% of CCS client population. Services include food. clothing. shelter. emergency cash assistance. information/referral and case management. Identify City of Cupertino Consolidated Plan Priority Needs (see attached): Food. Clothing and Other Basic Needs eM) The Cupertino Consolidated Plan states an unmet priority need of 1,910. Project AddresslLocation: 10104 Vista Drive. Cupertino/Various Host Congregations com ACT PERSONfTITLE: Kim FermlDirector of Direct Services Phone No: 408-255-8033 xl02 Fax No: 408-366-6090 Email: kimf@cupertinocommunitvservlces.org 3. FUNDS REQUESTED: $30,000 Total Project Costs: $405.500 Is this a Public Service Project: Yes X No 0 Cost Per Services Unit or Per Client: $135/client Funds Requested from Cupertino in FY 05/06: $30.000 Funds Received in FY 05/06: $17.600.36 Number of proposed unduplicated Cupertino beneficiaries: 200 homeless or low-income individuals Number of proposed unduplicated Cupel1ino beneficimies at or below current countywide median tncome: 0-30% (Extremely low) 81% 31-50% (Very low) 15% 51-80% (Low) 4% City of Cupertino Standardized Applicationfor Funding FY 06/07 1 /3-3'3 4. PROJECT DESCRIPTION AND NUMBER OF UNDUPLICATED CLIENTS SERVED: Provide a blief description of the specific project being proposed. This description should clearly state what the project intends to provide or accomplish and the specific activities for which funds will be used. It should describe the City of Cupertino target population and geographical boundaries of target areas. Also indicate the specific type and number of total unduplicated project beneficiaries (e.g. 50 lower income families, 25 homeless persons, 100 lower income households, etc.). ¡nfiscal year 2006-2007, Cupertino Community Services' Comprehensive Assistance Program (CAP) will serve over 3,000 extremely-low to low-income residents and homeless people from West Valley area, including Cupertino. West San Jose, surrounding areas, De Anza college students, and families in the Cupertino School District. More than 600 residents will reside in the City of Cupertino. The CAP Food Pantry, staffed by community volunteers, will distribute over 150,000 pounds offood to 3,000 very-low and low-income individuals. Clients can visit the food pantry on a weekly basis. Services are tracked in a central database. Food sources include Second Harvest Food Bank, USDA food program, community food drives and local groceries stores. CAP also solicits from the community and distributes special need items such as fresh vegetables and holiday food baskets. Vouchers are available for dietary and ethnic specific needs. A special area will be dedicated to mothers and infants including baby food, diapers, and clothing. Vouchers to the Salvation Army Thrift Store will be issued for clothing and household items. The CAP Emergency Cash Assistance service will provide over $85,000 in direct assistance and vouchers for rental assistance, deposits, utilities payments, clothing, medical expenses, hotel/motel and transportation to 400 households. CCS administers Junds provided by United Way Emergency Assistance Network. PG&E Reach, Northern California Grantmakers, FEMA, EHAP, The Salvation Army, St. Joseph's Catholic Church Outreach Fund. Assistance League, The Housing Trust, County of Santa Clara Cal Works program and the Housing Industry Foundation. Case managers work closely with individuals and families to determine qualifications, needs and capabilities to stabilize. Cash assistance is not for on going support but to help people who face unexpected financial setbacks. The one-time financial assistance prevents the destabilization of individuals and households with critical needs. ¡n addition to meeting the basic physical needs of our clients, CCS also offers a variety of unique holiday programs. During the December holidays, CAP Adopt-a-Family program channels the generosity of the community to those in need. Staff matches families who have little with which to celebrate the holidays, to those who want to share what they have with others. Other seasonal programs include back to school shopping spree, summer camps, and backpack giveaway programs. Over $100,000 of in-kind gifts will be leveraged to benefit participants. All of ccs , services and outreach efforts are available in English. Spanish. Chinese and Russian. CCS continues to recruit linguistically diverse staff and volunteers to ensure our accessibility to the diverse population that we serve. 2 Standardiz.ed Application/or Funding FY 06/07 /"1-"'57 City of Cupenino PROJECT PURPOSE AND OBJECTIVES: Specify objectives project intends to accomplish and identify desired outcomes and benefits. How does the purpose and objectives meet the priority needs? According to the San Francisco/Bay Area Housing Crisis Report Card published in June 2002 by The Non-Profit Housing Association of Northern California and the Greenbelt Alliance, afulltime worker must earn $27.36 an hour in order to afford a 2-bedroom apartment in the Bay Area. This equals to approximately a $56,900 annual salary. The average household income for people seeking services at CCS continues to be approximately $25,000. Many of the households served are working poor. While they have a difficult time making ends meet, they may not necessarily qualify for public assistance. CCS is their primary source of basic support. The United Way Trends Report states that one-fifth of all households in Silicon Valley have trouble achieving económic self-sufficiency due to the high cost of living. CCS programs and services represent a regional approach and is recognized in the City of Cupertino 2003-2005 Consolidated Plan as "necessary services to Cupertino residents" to prevent "at-risk" individuals and families from becoming homeless. The goal of the program is to help individuals andfamilies become stabilized or to prevent them from becoming destabilized. The Food Pantry will distribute over 150,000 pounds offood to 3,000 very-low and low-income individuals. The Emergency Cash Assistance service will provide over $85,000 in direct assistance and vouchers to 400 West Valley households. The Seasonal programs, including back to school shopping spree, summer camps, and backpack giveaway programs, will leverage over $100,000 of in-kind gifts to 300 benefit participants. CCS is the main provider of critical basic human services to West Valley communities. The majority of CCS clients are single mothers and their children. · · · 6. PROJECT MANAGEMENT Briefly describe how the project will be managed and administered, including proposed staff time and staff functions. Program Director (100%): ensure Program compliance with funders and CCS policies and procedures; case management; analyze case records; maintain program statistics and produce reports; maintain in- kind donation network; monitor and distribute direct assistance cash fimd; solicit community resources. Program Manager (100%): perform client intake and annual re-certification; provide on-going case management; manage all seasonal special programs. Program Assistant (50%): manage day-to-day operation of the Food Pantry & Clothing Closet; assist with client intake & information referrals. Volunteer Manager (50%): volunteer recruitment, training and scheduling; community outreach and community relations. The Executive Director (10%), Bookkeeper (15%): Provide operational and administrative support. 3 Slal1dardiz.ed Applicatíol1for Funding FY 06/07 J ]-,/0 City of Cuperlino 7. AGENCY DESCRIPTION AND PREVIOUS CDBG, HOME OR ESG ACCOMPLISHMENTS: P1ease give a brief general description of your agency and the services provided. Also provide a blief description of your agency's experience in providing the proposed services. If previously funded, what were goals and accomplishments of CDBG projects? CCS has been serving the community for 33 years. CAP uses best practices to achieve our results. CCS consistently surpasses program goals and milestones. During the last fiscal year 2005-2006, CCS served 4,353 individuals, an 11% increase over the previous year; distributed the $113,328 in vouchers and cash assistance; distributed 390,885 pounds offood. In a recent CCS client survey, 74% reported that they" strongly agree" there has been a drastic improvement in their lives as a result of their contact with CCS. The success of the program is that we are able to respond in a timely manner to the multitude of clients' emergency needs, ranging from food to pennanent housing. More clientele also reported that they utilize the food pantry as their primary source of food. This is a significant finding, because the food pantry is intended to supplement a family for up to 3 days per week. In response to the on-going increase in demand for services, the City of Cupertino has supported CCS through the Human Services General Fund and CDBG. More families have multiple needs primarily because their incomes are not increasing. As rents and transportation costs continue to rise, the need for basic services will continue to increase as well. The total Program budget for CAP is $405,500. We are requesting 13%from the City of Cupertino in the amount of $54,000 to fund CAP. We have a dedicated staff working on this project. The CCS staffis diverse and represents the community that we serve. Staff language skills include English, Spanish. Vietnamese, Chinese and French. The fund will be used to support staff salaries and benefits. Our strong infrastructure enables us to respond to the changing needs of our clientele. 8. AUDIT INFORMATION: Please provide the d~te of the most recent ~udit of your organization. Describe any findings or concerns that may have been cited in the audit or in any accompanying management letter particularly any pertaining to the use of CDBG funds. Also, describe any actions taken to correct identified findings or concerns. We received a clean audit with no accompanying management letter for the FY 2004/2005. City of Cupertino 4 Standardized Application for Funding FY 06/07 J"3 - '-/1 OTHER SOURCES OF FUNDS ANTICIPATED FOR THIS PROJECT!: SOURCE ESTIMA TED AMOUNT STATUS Cunertino CDBG 54,000 Pending Cupertino Human Services 30,000 Pending City of San Jose 75,000 Committed United Way-EAN 17,000 Pending Salvation Army 43,000 Committed Housing Trust 12,500 Committed Cornorations 20,000 Anticipated Individuals & Groups 74,000 Anticipated County of Santa Clara -Cal Works 20,000 Committed In-kind resources 60,000 Anticipated ESTIMATED TOTAL PROJECT COST: $405 .500 (Should equal total project cost on cover page) ] Include all sources of funds including CDBG allocations. 2 Should indicate the status of commitment of funding source, i.e. secured, committed or application pending with anticipated dates of final fundi City of Cupertino 5 Standardized Appf ¡cation for Fundillg FY 06/07 /3-42- oZ Z-< .............:1 f-d1. r-- ~~O µ.¡~O p-.O~ 8~g ¡:r..,E--<01 OU>-< >-<g;¡:r.., E--<O .......~ Up-. 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PROJECT NAME: Rotating Shelter Program Brief Project Description: The Rotating Shelter program provides shelter, meals. intensive case management and a wide variety of support services. The shelter program can accommodate fifteen (15) participants per night and participants can stay UP to ninety (90) days. Identify City of Cupertino Consolidated Plan Priority Needs (see attached): Special Needs Housing: Homeless ill): Employment Training ill): Food. Clothing and other basic needs (M): Transportation Services (M) Project AddressfLocation: 10104 Vista Drive, Cupertino, CANarious Host Congregations CONTACT PERSONrrITLE: Jacquey CareylProgram Director of Housing Services Phone No: (408) 255-8033Fax No: (408)366-6090 E-Mail: ;acquevc@cupertinocommunityservices.org 3: FUNDS REQUESTED: $ 25.000 . Total Project Costs: $282.284 Is this a Public Service Project: Yes X No 0 Cost Per Service Unit or Per Client: $45.00/client per night Funds Requested from Cupet1ino in FY 05/06: $25.000 Funds Received in FY 05/06: $24.750 Number of proposed unduplicated Cupertino beneficiaries: 80 Number of proposed unduplicated Cupertino beneficiaries at or below current countywide median Income: 0-30% (Extremely low) 100% 31-50% (Very low) 51-80% (low) City of Cupel1ino Standardized Application for Funding FY 06/07 / 3-¡?/-(P 4. PROJECT DESCRIPTION AND NUMBER OF UNDUPLICA TED CLIENTS SERVED: Provide a brief description of the specific project being proposed. This description should clearly state what the project intends to provide or accomplish and the specific acti vities for which funds will be used. It should describe the City of Cupertino target population and geographic boundaries of target areas. Also indicate the specific type and number of total unduplicated project beneficiaries (e.g. 50 lower income families, 25 homeless persons, 100 lower income households, etc.). Cupertino Community Services, in collaboration with an alliance of religious congregations known as, "Faith in Action," began operation of its Rotating Shelter Program in August 1991. The Rotating Shelter Program provides shelter, meals, intensive case management and a wide variety of support services. The Shelter Program can accommodate fifteen (15) participants per night and participants can stay for up to ninety (90) days. The Shelter Program rotates on a monthly basis to various participating congregations. The host congregations provide the housing facility, meals and additional support to the participants. CCS provides operational support, program management, case management, and staff overnight supervision. The funding requested from Cupertino CDBG will be used for shelter staff salaries and operational expenses. There is no other program in the immediate Cupertino area providing the shelter and support services offered by the Rotating Shelter Program. The shelter serves approximately 80 homeless men annually 5. PROJECT PURPOSE AND OBJECTIVES: Specify objectives project intends to accomplish and identify desired outcomes and benefits. How does the purpose and objectives meet the priority needs? Each potential participant is carefully screened to ensure they are alcohol and drug free, as well as ready to seek, find, and maintain employment. All applicants have no or very-low income. The Shelter Program objectives are: o To meet the basic human needs of the participants; o To provide participants with the tools necessary to secure qainful emplovment; o To assist the participants in openinq and buildinq a savinqs account; o To assist the participants with findinq secure housinq. CCS focuses on the long-term goal of stabilization through extensive case management and providing supportive services. CCS provides a continuum of care to aid the individual with finding employment, permanent housing and acquiring savings. Through CCS, participants can access the new onsite Technology Center, private voicemail, laundry services, medical care, dental care, optical care, counseling, transportation, and many various vouchers. CCS' annual project outcomes are: o 80 homeless men will receive shelter, food, and case manaqement; o 60% will find and/or maintain emplovment durinq their stav at the shelter; o 60% will find stable housinq upon leavinq the shelter. Graduating shelter participants will have access to resources through our After Care Program. The CCS Transitional Housing and Affordable Housing Placement Program are available to qualified graduates of the Shelter Program. 2 Standardized Application for Funding FY 06/07 /347 City of Cupertino 6. PROJECT MANAGEMENT Briefly describe how the project will be managed and administered, including proposed staff time and staff functions. Program Manager (75%): conduct intake and assessment of applications; provide referrals; process applicants for admission; provide ongoing case management; provide shelter and food; provide overnight supervision; provide support and referral for guest to gain employment; coordinate and meet with shelter host faith groups, Faith in Action; solicit community resources for guests (work clothes, medical care, counseling, etc.). The Shelter Supervisors (100%): provide overnight supervision; provide referrals; provide ongoing peer support; ensure nightly compliance with program policies and procedures. The Director of Housing Services (5%): ensure Program compliance with funders and CCS policies and procedures; volunteer coordination; community outreach and community relations; analyze case records; maintain program statistics and produce reports; solicit community resources for participants (work clothes. medical care, counseling, etc.). The Executive Director (15%), Bookkeeper (15%), and Program Assistant (15%): Provide operational and administrative support. 7. AGENCY DESCRIPTION AND PREVIOUS CDBG. HOME OR ESG ACCOMPLISHMENTS: Please give a brief general description of your agency and the services provided. Also provide a brief description of your agency's experience in providing the proposed services. If previously funded, what where goals and accomplishments of CDBG projects. For over the past 30 years, CCS has been the primary source of emergency services for families and individuals in the West Valley area, which consists of West San Jose, Cupertino, Los Gatos, Monte Sereno and Saratoga. The Rotating Shelter was established in 1991 at the request of local churches. The Program has tremendous community support. The Program is designed to provide services specifically called for in the Santa Clara County Consolidated Plan 2000-2005 of "preventing homelessness and shortening the time people are homeless through provisions of housing with supportive services". The participants receive high-quality services and mentorship from community members. In FY 2004-2005, CCS served 100 shelter participants with a 82% success rate of graduating clients' achieving/maintaining employment, staying clean and sober, and transitioning into stable housing. CCS is a community based organization and places an emphasis on community involvement. Many of our volunteers are former clients. Additionally, we also hire former homeless individuals as program staff. We also seek the feedback from the service population with periodic client surveys. Case managers receive input from clients and share them with all program staff on a regular basis. Additionally, CCS is a small agency where Program Directors and the Executive Director come in daily contact with clients. This allows for direct community communication with CCS management. Through immediate and ongoing assistance and the "continuum of care," CCS will continue to improve the general welfare of the low-income and homeless clients served. City of Cupertino 3 Standardized Application for Funding FY 06/07 (3-tf3 8. AUDIT INFORMATION: Please provide the date of the most recent audit of your organization. Describe any findings or concerns that may have been cited in the audit or in any accompanying management letter particularly any pertaining to the use of CDBG funds. Also, describe any actions taken to correct identified findings or concerns. CCS received a clean audit with no accompanying management letter for the FY 2004-2005. 9. OTHER SOURCES OF FUNDS ANTICIPATED FOR THIS PROJECTl: SOURCE ESTIMA TED AMOUNT ST A TUS- City of Cupertino $25,000 Pending FEMA $21,000 Pending City of Sunnyvale $15,000 Pending Salvation Army $5,000 Committed City of San Jose $9,000 Pending CCS - individual and $57,284 Anticipated corporate donations and special events. In-kind rent and food $150,000 Committed from Faith in Action Churches ESTIMATED TOTAL PROJECT COST: $282,284 (Should equal total project cost on cover page) I Include all sources of funds including CDBG allocations. 1. Should indicate the status of commitment of fundin'g source, i.e. secured, committed or application pending with anticipated dates of final funding decisions. 4 Standardized Application for Funding FY 06/07 ;3-'-11 City of Cupertino OZ Z~ -,...¡ ,.,p..\O ~:.::o ~~o p..o!::! 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U 00 00 OR OR '" '" "''''' "" CIJ.. ëi:i C ~ ¡:;¡;Jcï;: ~ ~ ~ < i:: ¡¡ ....¡0..¡:Q < CIJ 0) U C '" C 0) ~ ë UJ CI) "; z ~ .~ ~ ~ W ~ Õ. .¡¡ .c.. ~ c. E ~ C :::I ~ß' ~ ogf jQU".JC!)E~ ~....."ã.'-V'- C!) ~c.C:: UC~.5;:§~t;·a -~QJ¡"'¡"''''''''''OC''' í:: ¡....o..¡....;:OOo..w o I 0) U C UJ CI) .::: ~8 Õ. CIJ .- S Z > g:~æ 8 ~ bJ) <l,) § ~ c ~ Q,) t,¡ --= ~ u ~ E-t c c C ¡:Q U ::::1'- ~ '_1 0 .-::: 1.. .~ ..... C,J "'0 ::::I > 8 I.J :::I ~ c:J «_0 ¡:::: 0.. o o o. Of) '" "" z o - ¡.... u ~ C ;:> t:.~ .0:::. .- VI E-t t; 0.1 on 0) ¡::¡ z CJJ~ o ~ ¡.., C U -.- ::::I 0 c:J ¡.., ü'- r--.~ ~ Q)'~ U f: C;:::"3 W c. "õñ-5 0" O~c.cJ-.u <w« ¡:::: 0.. .:.¡ < ¡.... o ¡.... .~ ;; !è- (j '& o (j 13-5; CITY OF CUPERTINO COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM SECOND YEAR FUNDING CYCLE FY 2006/2007 ST ANDARDIZED APPLICATION FOR FUNDING 1. APPLICANT ORGANIZATION: Date: 2/10/06 Agency Name: Emergency Housing Consortium (dba EHC LifeBuilders) Street Address: 2665 North I st Street, Ste.2l 0 City: San J osé State: CA E~ECUTIVE ~~TOR: B~ Del Bu~ _ SIgnature: ~ ~~ Phone No: (408) 539-2115 Fax No: (408) 894-9270 E-Mail: bdelbuono@ehclifebuilders.org 2. PROJECT NAME: Housing and Services for Cupertino Homeless Program Brief Project Description: Provides 1,500 nights of shelter and services to 25 unduplicated homeless Cupertino residents, including emergency shelter. transitional housing and permanent supportive housing. Identify City of Cupertino Consolidated Plan Priority Needs (see attached): Provide shelter and affordable rental housing with supportive services to very low income homeless Cupertino residents. Project Address/Location: Multiple locations throughout Santa Clara County - see Addendum A CONTACT PERSON/TITLE: Evette Hood, Development Associate Phone No: (408) 539-2134 Fax No: (408) 894-9270 E-Mail: ehood!Œ.ehclifebuilders.org 3. FUNDS REQUESTED: $4,000 Total Project Costs $49,608 Is this a Public Service Project: Yes ISJ No 0 Cost Per Service Unit or Per Client: $33.07/PSD* ($2.66 PSD cost to Cupertino) *PSD = Person Shelter Day Funds Requested from Cupertino in FY 05/06: $4,000 Funds Received in FY 05/06: $4,000 Number of proposed unduplicated Cupertino beneficiaries: 25 Number of proposed unduplicated Cupertino beneficiaries at or below current countywide median Income: 0-30% (Extremely low) 24 (95%) 31-50% (Very low) 1(5%) 51-80% (low) City of Cupertino Standardized Applicationfor Funding FY 06/07 J3-Sz- 4. PROJECT DESCRIPTION AND NUMBER OF UNDUPLICATED CLIENTS SERVED: Provide a brief description of the specific project being proposed. This description should clearly state what tb project intends to provide or accomplish and the specific activities for which funds will be used. It shoul'" describe the City of Cupertino target population and geographic boundaries of target areas. Also indicate the specific type and number of total unduplicated project beneficiaries (e.g. 50 lower income families, 25 homeless persons, 100 lower income households, etc.). The Housing and Services for Cupertino Homeless Program will serve 25 urtduplicated homeless Cupertino residents by providing 1,500 nights of housing, shelter and supportive services designed to help participants attain self-sufficiency and permanent stable housing. Program participants include homeless families with children, single adults, and unaccompanied homeless and runaway youth. 95% are extremely low income, earning less than 30% of Area Median Income. Cupertino residents will have access to EHC LifeBuilders' full Continuum of Care, including emergency shelter, transitional housing programs, and permanent supportive housing. EHC LifeBuilders' services include basic needs (food, clothing, etc.), housing location assistance, vocational training, job development, computer classes, ESL and educational services for adults, educational and recreational activities for children, and referrals and assistance accessing public services. Cupertino residents can receive services at all of EHC LifeBuilders' sites throughout Santa Clara County. The m'\Ïority are served at our regional shelters and housing programs in Sunnyvale, Santa Clara and San José. The bulk of services provided in this program focus on housing services, housing counseling and employment. training to facilitate clients' success in attaining self-sufficiency and fmding and maintaining permanent housing. Housing counseling is provided in case management sessions and in housing search workshops, as well as through individual information and referral. Employment services include comprehensive assessments of vocational skills and needs conducted by case managers in one-on-one sessions in addition to workshops ary' classes on job search techniques and vocational skills. Case managers also provide support and guidance to he,_ clients follow through with their individual plans for achieving employment and housing. The success of this program in providing shelter and supportive services to help clients move from shelter housing to owner- occupied or rental permanent housing has earned EHC LifeBuilders' two Blue Ribbon Best Practice Awards from HUD in 1998 and 1999. 5. PROJECT PURPOSE AND OBJECTIVES: Specify objectives project intends to accomplish and identify desired outcomes and benefits. How does the purpose and objectives meet the priority needs? The purpose of the Housing and Services for Cupertino Homeless Program is to end the homelessness of Cupertino residents through the provision of affordable rental housing or shelter and a comprehensive array of supportive services, including housing counseling and employment services. The project proposes to serve 25 unduplicated Cupertino residents with 1,500 Person Shelter Days (PSD). (A "PSD" is EHC LifeBuilders' unit of service, representing a single day/night of shelter and the attendant support services for one person.) The outcomes that will be achieved by this project are: · 75% of case-managed clients will attain stable housing; · 80% of case-managed clients will increase their self-sufficiency, as measured by increased skills and/or income; and . 80% of clients in permanent supportive housing will maintain their housing for at least 6 months. The project meets high priority needs in the Cupertino Consolidated Plan by providing affordable rental housir shelter and supportive services to very low and extremely low income homeless families and individuals. City of Cupertino 2 Standardized Applicationfor Funding FY 06/07 /3-53 6. PROJECT MANAGEMENT idly describe how the project will be managed and administered, including proposed staff time and staff Lunctions. Overseen by EHC LifeBuilders' Board of Directors, this project is administered by EHC LifeBuilders' President and CEO, supported by a team of Division Directors. The project will be managed by the Assistant Director of the Singles Division (10%) and the Assistant Director of the Family Division (10%). They will be responsible for the implementation and evaluation of the program. These managers will be assisted by case managers and shelter staff to ensure efficient and effective assistance is provided to the target population. The program staff will continue to maintain and build on our well-established collaborative relationships with other social service agencies and private companies, and will oversee the solicitation and collection of in lhd donations and the recruitment and training of volunteers. Additional project staff includes the following: . Case Manager (50%) provides housing referrals, housing counseling and day-to-day support and guidance in the development of a personal housing and financial plan for each shelter client. Case managers anchor EHC LifeBuilders' extensive network of services, personalizing resources and facilitating each client's transition to independent living. . Shelter Workers (1 - 100%; 2 part-time for 5 months) provide for the day-to day needs of shelter residents, including reception of the guests, providing infonnation and referrals, distributing personal necessities such as clothing, linens and toiletries, assisting with meals, and assuring the safety of the guests and shelter. AGENCY DESCRIPTION AND PREVIOUS CDBG, HOME OR ESG ACCOMPLISHMENTS: Please give a brief general description of your agency and the services provided. Also provide a brief description of your agency's experience in providing the proposed services. If previously funded, what were goals and accomplishments of CDBG projects? EHC LifeBuilders is a non-profit shelter, housing, and service organization that has been providing housing and services to homeless residents of Santa Clara County for 25 years. EHC LifeBuilders serves a diverse population, including families, single adults, runaway and homeless youth, domestic violence victims, seniors, veterans, and people with mental illness, substance abuse issues or dual diagnosis (both mental illness and substance abuse disorder). EHC LifeBuilders provides a full Continuum of Care, including emergency shelters, transitional housing programs, and permanent supportive housing. At each point along the Continuum, EHC LifeBuilders enhances its housing with a wide range of supportive services designed to address the variety of circumstances that cause homelessness and help people overcome barriers to self-sufficiency. These services include educational and vocational programs, medical and mental health care, substance abuse recovery programs, life skills workshops and legal support. EHC LifeBuilders has a strong record of successfully meeting or exceeding contract goals. In the past few years, the number of Cupertino residents receiving services in EHC LifeBuilders' programs has grown tremendously. In program year 2004-2005, EHC LifeBuilders served 31 homeless Cupertino residents. A little more than halfway into the first year of CDBG funding received from the City of Cupertino, EHC LifeBuilders has already served 20 homeless Cupertino residents for program year 2005-2006. In addition, homeless Cupertino residents served in the program to-date have been provided 857 person shelter days (PSD's), more than 150 workshops and each 1.as received individualized case-management sessions. 8. AUDIT INFORMATION: City of Cupertino 3 Standardized Applicationfor Funding FY 06/07/ 3.c "y_( Please provide the date of the most recent audit of your organization. Describe any findings or concerns that may have been cited in the audit or in any accompanying management letter particularly any pertaining to the use C' CDBG funds. Also, describe any actions taken to correct identified findings or concerns. Include current audit statement Please see.the attached Audit, Management Letter, and Agency Response completed September 7, 2005. 9. OTHER SOURCES OF FUNDS ANTICIPATED FOR THIS PROJECT!: SOl\)LE ESTIMATED AMOUNT STATUS" U.S. Dept. ofHUD $13,500 Committed FEMA $1,000 Proi ected SCC Cold Weather Shelter Program $3,328 Committed SCC Mental Health Department $1,393 Pending (05/06) SCC Social Services Agency $2,458 Pending (05/06) Program Rent $5,152 Committed United Wav $2,000 Committed Private Donations $20,777 Committed ESTIMATED TOTAL PROJECT COST: $49,608 (Should equal total project cost on cover page) I Include all sources of funds including CDBG allocations. , Should indicate !he status of commitment of funding source, i.e. secured, committed or application pending with anticipated dates of fmal funding decisions. 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'" ~ '6 ç:, ,.., k. ~ 'B ~ .;: ~ ~ ~ ." t " '" 2: ~ '" " ~ ~ .g ~ " ';;", o o o ..,¡ "" ..::¡ ...: ¡.. o ¡.. .~ ~ " §. \J '& ò iJ r "3 - 57 Addendum A EHC LifeBuilders' Facilities February 2006 COLD WEATHER SHELTER* - SUNNYVALE NATIONAL GUARD ARMORY (Emergency Shelter- Winter Only) 629 West Maude Avenue, Sunnyvale, CA 94086 JAMES F. BOCCARDO REGIONAL RECEPTION CENTER* (BRC) - EMERGENCY AND TRANSITIONAL FOR SINGLES AND FAMILIES 2011 Little Orchard Street, San Jose, CA 95125 SOBRATO FAMILY LIVING CENTER* -TRANSITIONAL AND PERMANENT HOUSING FOR FAMILIES 1509 Agnew Road, Santa Clara, CA 95054 MARKHAM TERRACE* (FORMERLY MONTEREY GLEN INN) PERMANENT HOUSING FOR SINGLE ADULTS 2112 Monterey Road, San Jose, CA 95112 MARKHAM PLAZA * PERMANENT HOUSING FOR SINGLE ADULTS 2010 Monterey Road, San Jose, CA 95112 GIFFORD TRANSITIONAL HOUSING FOR SINGLE MOTHERS wITH CHILDREN 325,327,329 Gifford Street, San Jose, CA 95125 OUR HOUSE YOUTH SHELTER AND DROP-IN SERVICE CENTER 31 North Fifth Street, San Jose, CA 95112 SUPPORTIVE HOUSING FOR SINGLE YOUNG ADULTS (OUR HOUSE TRANSITIONAL LIVING PROGRAM) 282 East Younger Street, San Jose, CA 95112 TRANSITIONAL HOUSING FOR SINGLE ADULTS WITH DISABILITIES 1077-1089 North Fifth Street, San Jose, CA 95112 BOCCARDO F AMIL Y LIVING CENTER IN SAN MARTIN (BFLC) (EMERGENCY AND TRANSITIONAL FOR FAMILIES) 13535 Monterey Highway, San Martin, CA 95046 COLD WEATHER SHELTER- GILROY NATIONAL GUARD ARMORY (EMERGENCY SHELTER - Winter Only) 8490 Wren Avenue, Gilroy, CA 95020 *Primary Sites for Housing and Services for Cupertino Homeless Program /J~5g / "3 'YI '~C··t\~.\....... . Y({I01Þ ~r CITY OF CUPERTINO COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FOUTll Yl~AR FUNDING CYCLE FY 2006/2007 STANDAHDIZED APPLICATION FOR FUNDING 1. APPLICANT ORGANIZATION: Date: February 2, 2006 Agency Name: LIVE OAK ADULT DAY SERVICES Street Address: 1147 Minnesota Ave. City: San Jose State: CA 95125 EXECUTIVE DIRECTOR: Colleen Hudgep. Signature: C!1)€fJß-n ~~ Phone No: (408) 971-9363 Fax No: (408) 971-9fJ9 E-Mail: liveoak@attglobal.net 2. PROJECT NAME: Senior Adult Day Care/Caregiver Respite (Cupertino center) Brief Project Description: Recreational adult day care for frail elderly and dependent low- income, at-risk seniors, provldlng SQclal and mentally stlffiulatlng opportUTIltles, companionship, entertainment and nutritious meals .-Caregiver respite and, support services for client families inclùding counseling, referrals, support workshops, etc. Identify City of Cupertino Consolidated PJan Priority N~eds (see attached): Services to address senior needs are among City's highest priorities (p.24). Frail elderly and physically disabled are identified as "special needs subpopulations" (p. 45). All LIVE OAK clients are elderly and disabled. Project Address/Location: 20920 McClellan Road Cupertino. CA 95014 CONTACT PERSON/TITLE: Colleen Hudgen, Executive Director (408) 971-9363 Phone No:_Fax No: (408) 971-9079 E-Mail: liveoak@attglobal.net 3. FUNDS REQUESTED: $16,886.00 Total Project COSls$165 ,495.00 Is this a Public Service Project: Yes ŒJ No 0 Cost Per Service Unit or Per Client: $1535/client/yr. funds Requested from Cupetiino in FY 05/06: $40,710 Funds Received in FY 05/0(,: $16,082.30 ($10,710 CDBF + $30,000 General Funds) ($10,100 CDBG + $5,982.30 Gen. FUffidS) Number or proposed ul1lluplicated Cupertino bencficiaries: 11 Number orproposcd unduplieated Cupertino beneficiaries at 01' below currcnt countywide median Illcome: 0-30% (Extremely low) 6 31-50% (V cry low) 3: 2 51-80'X, ([owL , - J3iko Cify q(C/lpalil/o ,)If(/J/d(lIïIiZL'tI A/I!){ica!i()1I IJ/" FUI/ding iT ()ó!07 4. PRo.meT DESCmPTION AND NUMBF:R OF UN DUPLICATED CLIENTS SERVED: Provide a brief description of the speei fie project being proposed. This description should clcarly state _ what the project intends to provide or accomplish and thc specific activities for which funds will be used. It shoulù dcseribe the City of Cupertino target population and geographic boundaries of target arcas. Also illùicate thc specific tyPe and number of total unduplieated project beneficiaries (e.g. 50 10IVcr incl1llle families. 25 homeless persons. ] 00 lower income households. etc.). The LIVE OAK adult day care center at 20920 McClellan Road will serve eleven frail, dependent, low-income Cupertino seniors with a specialized program of recreation, companionship and nutrition during FY 2006-07. The same number of family caregivers will receive important respite and support services. Services will target disabled Cupertmo seniors at risk of social isolation and premature institutionalization Typical conditions of senior clients include dementia, onset of Alzheimer's, Parkinson's Disease, stroke recovery, cardiovascular disease and severe depression. Most program enrollees reside in the cities of Cupertino and Sunnyvale. The day care program is structured to maximize the social and recreational experience of all participants while enhancing overall health through personal attention, mental stimulation, companionship and nutritious meals. Activities include arts and crafts, musical entertainment, games, )Jet therapy, reminiscing, current events, seated exercise, birthday parties, etc. Sliding-scale fees (0-$52 per day) make the program accessible and affordable for indigent and low-income clients. Families are encouraged to contribute what they can toward the cost of care for their senior. No one is refused enrollment because of inability to pay. The adult day care program is a critical source of much-needed respite for caregivers, reducing the stress assoCIated with providing 24-hour care to dependent elders. Counseling, referrals, information on senior services-related resources and Caregiver Support Workshops help families care for and maintain their dependent senior loved one in the home setting. A grant amount of$16,886 will be used to assist eleven Cupertino low-income seniors to receive adult day care services at a significantly reduced rate, based upon our sliding-scale fees, while also benefiting their caregivers with respite and support, and operating expenses to maintain full enrollment, quality services, and adequate staff-to-client ratio at the Cupertino site. 5. PROJECT PURPOSE AND OBJF:CTIVES: Specify objectives project intends to accomplish and identify desired outcomes and benefits. How does the purpose and objectives meet the priority necds? LIVE OAK will (I) provide 100% of senior clients :vith recreation, professional care and attention, socialization, nutritious meals and peer companionship which will reduce isolation and depression, restore self-esteem and a sense of active community involvement, and generally improve . their overall quality of life; and (2) provide 100% of our clients' caregivers with respite and support services to assist them in maintaining their dependent senior loved ones livin~ at home. Long-term outcomes are (1) to reduce and/or avoid premature, long-term mstitutionalization and/or repeated hospitalization of disabled, frail eJderly persons; and (2) to empower family caregivers in caring for dependent seniors in the cOmmunity setting. Our purpose is to prevent the institutionalization of ITail elders by providing a positive, affordable and life-sustaining alternative to nursing homes for families confronted with the burden of caring for a dependent senior loved one. The socialization, nutrition and companionship experiences available to senior participants will enhance their mental and emotional health, overall attitude and quality of life, and offer a viable option to cost-prohibitive nursing homes. Caregiver respite and support services will afford family members much-needed "time away" to pursue personal and (Jrotèssional responsibilities, and reduction in stress from their caregiving duties, facilitating their ability to mamtain their dependent senior loved one in the home environment. The services provided by LIVE OAK directly address the identified priority needs of two at- risk and underserved populations: (I) fTail, dependent, low-income sentors in need of affordable and accessible recreation, social and nutntion ärograms; and (2) informal family caregivers, in need of rcspite fyom the stress of their carcgiving lilies, and assistance in avoiding unnecessary institutional placement of their senior loved ones. Cily OfC/lfJr'rrino /3-(A 2 ,)'(f/llt!o/"rli.:ct! ¡[¡¡elicH/ioll fur P'wlding FY 06/07 6. PRo.mer MANAGI,MI,NT Brie!1y describe how the projcct will be managed and admÜ1istered, including proposed slarr timc <lnù staff functions. LIVE OAK's model of service is in coml?lete compliance with the National Council of Adult Day Care and the State of California licensing cnteria for providing adult day care Santa Clara County Health Department, SCC Senior Nutrition, individual district fIre marshals, th~ State of California Adult Day Care Food Program, and all licensing agencies of Santa Clara County and the cities it serves. The adult day care program utilizes "Best Practices" standards and guidelines as approved by the National Council on Aging and National Adult Day Services Association. The Cupertino adult day care center employs a Program Director, Assistant Program Director and Prog.ram Specialists who provide direct client care, including personalized assistance for those with spec tal needs, prepare and serve meals and snacks, and schedule a daily program of interesting activitie~ for \~e seniors: Each devotes.l 00% o,f his/her work time to the program. (Attached is a page entItled Staff Duttes and Responslblhtles' for reference.) Program staff are assisted by devoted community volunteers, Senior Companions and student interns in gerontology, nursl11g and social services who provide companionship for the seniors, help with housekeeping duties and share talents and innovative ideas for games and activities. Local corporations and businesses (Starbucks, IBM, Hewlett-Packard, Los Gatos Brewing Co., etc.) contribute employee time to provide ice cream socials, dancing and sing-a-longs for the seniors at various times throughout the year. The agency also contracts with college instructors, musicians, entertainers, and arts and crafts teachers to stimulate the clients with news and current events discussions, travelogues, crafts projects, etc. 7. AGENCY DESCRIPTION AND PREVIOUS CDßG, HOME OR ESG ACCOMPLlSlIMI,NTS: Please give a brief general description of your agency and the services provided. Also provide a brief description of your agency's experience in providing the proposed services. If previously funded, what where goals anti accomplishments of CDBG projects. LIVE OAK ADULT DAY SERVICES is a nonprofit [50l(c)(3)], community-based, social services agency with over 23 years' experience providing recreational adult day care for frail seniors and respite for family caregivers. Our mission is to improve the quality of life and prevent the institutIOnalization and/or repeated hospitalization of dIsabled, low-income seniors who are being cared for in the fumily home. Founded i!J Los Gatos in 1983 as.a small, part-tim~ progTam to respond to the growing need for approprIate services for the ITa!1 elderly populatron, LIVE OAK has earned consistent support ITom government and private communit)' partners which has enabled expansion to five full-time adult day care facilities serving the entire County of Santa Clara. Our most recent site at 20920 McClellan Road in Cupertino resulted ITom a merger with the former Cupertino Senior Day Services. . LIVE OAK seniors have mobility and functional limitations which make it impossible for them to partake in mainstream community senior programs geared for healthy, able-bodied atiults. Yet, they are not at a degree of infirmity requiring skilled nursing care. The LIVE OAK program provides a dignified and affordable mode of care for families confronted with the difficult challenges of caring for a dependent older loved one, and is a life-enhancing, cost-effective alternative to institutional placement. for families caring for dependent senior loved ones. The agency requests and receives CDBG funding from all cities whose residents are served by the program, ncluding the City 0 f Cupertino for the McClellan Road center since it began operating under the LIVE OAK name in July 2003. Fundraising efforts are an ongoing priority and include renewing pr0p?sals with known donor3, researchin.g and approaching ne,,:, sources, k<;eping abreast 0 f developments In the nonprofit arena, parttctpatIng In commumty and b~sIness fundralsmg events, and implementing ideas from staff, Board members and associates for specIal agency fundralsers. 13'-(,;,2 Cily o,/CII/J<:rtillo 3 .\'/rl//({(f/'di::l'¡/ ,·If)f,lic(/{Ù'n¡iJ/' I"Hlldi!l~~ F)~ qj/07 8. AUDIT INFORMATION: Pleasc proviùc thc ùate of the most reccnt auùit of your organization. Describe any findings or concerns that may havc bccn citeù in the auùit or in any accompanying management letter particularly any pertaining to the use of CDBG funds. Also, describe any actions taken to correct identified findings or concerns. The most recent agency audit is dated June 30, 2005, completed ., Froshman, Billings, Williams, Chan & Lewandowski. A copy is on file with the City or Cupertino. No findingS'or concerns were noted. A copy of the audit is attached. 9. OTHI':RSOURCES OF FUNDS ANTICIPATED FOR THIS PROJECT!: SOURCE ESTIMA n~D AMOUNT STATUS· City of Cupertino $ 16,886 Application pending 4/4/06 City of Sunnyvale 29,400 Projected City of Los Altos 2,309 P~nding Foundations 11 ,000 I'roj ec t ed United Way 2,250 ßecured Individuals/Clubs 1,000 proj ec t ed Board Fundraising 1 571 'ro; ected Program servo fees 97,079 roj ected S,tate reimb. ,for 4,000 rojected mpe' q ESTIMATED TOT At PROJECT COST: $165,495 (Shoulù equal total project cost on covcr pagc) I Include all suurces of funds including CDl.jG allocations. 2 Should illdic~le ¡he status uf commilment of rUl1ding sourcc, i.e. secured, cOl1lll1ittt.:d or Jpplicatiun pending with anlicipaled dates or final fUllding. decisions. ! ]& 3 City of ('1I¡Jcr/il/n .~ .~/{/l/d{[F//iz(!d ANJlic{/{ion}or Funding FY 06/07 OZ Z~ ........¡ E-<~ p::~~ ¡;:.;¡p::o P-<ot:! ~>\O u....g ",E-<N OU;;" ;;..~'" E-<O .....p:: U~ o ~ \0 o o N N .... '" 2 .D '" µ. ~ ~ -. ~ I>. ¡;:.;¡ ,.. -< ~ (/) µ.¡ U ..... 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" " " '-..,: Z ~ 3 " t-< H ~ '" 0 ¡;; E; c: t-< >-3 t:> ~ '" '" þj H (") '" '" "1 o ~ .,,> ><31:0 t...,J C C O"OOj 0"<:> UI = C") t::¡,....t:zj g] I-Ì ""c " ~ ~ " Po ö ~ ;; ." ~ " " " ~ " 0. '" '" <:r' r " " r '< N N 0. o '" / 3-&5 Live Oak Adult Day Services Financial Statements June 30, 2005 With Comparative Totals for the Year Ended June 30,2004 With Independent Auditors' Report Â Froshman, Billings, Williams, ~ Chan and Lewandowski ~, CERTIFIED PUBLIC ACCOUNTANTS. INC j 3 -(,,(p /"5&7 CITY OF CUPERTINO COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FOURTH YEAR FUNDING CYCLE FY 2006/2007 STANDARDIZED APPLICATION FOR FUNDING 1. APPLICANT ORGANIZATION: Date: February 16,2006 Agency Name: Street Address: Outreach and Escort, Inc. (OUTREACH) 926 Rock Ave., Suite 10 City: San Jose State: California Signature: Kathryn B. Heatley, President/CEO 1) Phone No: \ Fax No: ~O) 382-0470 E-Mail: katiehíaJoutreach? .org 2. PROJECT NAME: Special Needs Transportation Brief Project Description: The Project will provide frail seniors and disabled adults door-to-door transportation to medical appointments, shopping, adult day-care, senior nutrition programs, etc. Requested funds will be used to subsidize $1.00 of the $3.50 rider's fare charged to Cupertino residents using the ADAJParatransit Program. Funding will subsidize 9,900 trips by Cupertino residents. Identify City of Cupertino Consolidated Plan Priority Needs (see attached): Policy 3-11: Special Needs Households. Support organizations that provide services to special needs households in the City; such as homeless, elderly, disabled and single parent. Project AddresslLocation: City-wide service CONTACT PERSON/TITLE Paul Tatsuta, Program Manager Phone No: (408) 436-2865, x264 Fax No: (408) 382-0470 E-Mail: paultíaJoutreach2.org 3. FUNDS REQUESTED: $10,800 Total Project Costs: $ 290,970 $I.IO per Cost Per Service Unit or Per Client? service unit Is this a Public Service Project: Yes [8J NoD Funds Requested from Cupertino in FY 05/06: $13,500 Funds Received in FY 05/06: $7,114.50 Number of proposed Cupertino beneficiaries: 210 individuals Number of proposed unduplicated Cupertino beneficiaries at or below current countywide median mcome: 0-30% (Extremely low) 31-50% (Very low) 30% 51-80% (low) 70% City of Cupertino Standardized Applicationfor Funding FY 06/07 /'3-ç,g 4. PROJECT DESCRIPTION AND NUMBER OF UNDUPLICATED CLIENTS SERVED: Provide a brief description of the specific project being proposed. This description should clearly state what the project intends to provide or accomplish and the specific activities for whichfunds will be used. It should describe the City of Cupertino target population and geographic boundaries of target areas. Also indicate the specific type and number of unduplicated project beneficiaries (e.g., 50 lower income families, 25 homeless persons, IOO lower income households, etc.) OUTREACH's Special Needs Transportation (ADAlParatransit) program provides door-to-door transportation services for frail seniors and disabled adults who are unable to use fixed-route, public transportation (i.e., bus and light rail systems) through funding from the Santa Clara Valley Transportation Authority (VT A). Riders utilizing this service are charged a fare of $3.50 per one-way trip, regardless of the distance of the trip. This fare is established by the VT A and is a requirement of the federally mandated ADA!Paratransit Program. Funding is sought to subsidize the cost of the rider's fare by $1.00 per trip thereby reducing the Cupertino rider's fare to $2.50 per trip and making the transportation service more affordable for lower income Cupertino residents. Transportation services are available 365 days of the year and riders can travel at any time except between 2:00am and 5:00am daily. Fares are pre-paid with client funds maintained in individual client accounts in OUTREACH's computerized client database system. Fare subsidies are credited to riders based on their city of residence. Program benefits will be restricted to Cupertino residents who have been qualified for the ADAlParatransit Program. Each rider will have their fare reduced by $1.00 per one-way trip until all budgeted funds are expended. Based on the proposed budget, an estimated 210 unduplicated Cupertino residents will benefit from 9,900 ride subsidies. 5. PROJECT PURPOSE AND OBJECTIVES Specify objectives project intends to accomplish and identify desired outcomes and benefits. How does the purpose and objectives meet the priority needs? The purpose of this program is to make transportation for basic need trips more affordable for lower income frail seniors and disabled adults. Basic needs trips include transportation to medical and health related appointments, supermarkets, pharmacies, banks, senior nutrition sites, etc. ADA! Paratransit Program regulations require that riders pay a share of the cost of their trip. Since 2002, the ADAlParatransit Program rider's fare has increased from $2.50 to $3.50 per trip (a 40% increase). The requested funding will be used to subsidize $1.00 of the fare thereby reducing the rider's cost to $2.50 per trip. The objective of the program is to serve an estimated 210 unduplicated, low-income frail seniors and disabled adults who are Cupertino residents. These individuals will benefit from having 9,900 ADA!Paratransit trips partially subsidized by funding from the City of Cupertino. The proposed program addresses the City's priority need to support organizations that provide services to special needs households in the City (Consolidated Plan, Goal D, Policy 3-11), by providing transportation services to frail senior and disabled adult residents of Cupertino. The anticipated outcomes of the program include: an improved quality oflife (i.e., enhanced well- being and dignity), strengthened independence and self-reliance, and improved access to safety-net and basic needs services experienced by program participants as a result of the Special Needs Transportation Program. City of Cupertino 2 Standardized Application for Funding FY 06/07 /3 -(,e¡ PROJECT MANAGEMENT Briefly describe how the project will be managed and administered, including proposed staff time and staff functions. Management and administration of the proposed project will be integrated into OUTREACH's ADA/Paratransit Program and no staffing costs associated with these responsibilities will be charged to this grant. A small portion of the grant has been reserved for costs associated with the preparation of financial reports to the City. The ADA/Paratransit Program is OUTREACH's largest program and is subject to close monitoring by the organization's Operations Management and Executive staff. Client account and trip information are recorded in detail in OUTREACH's Intelligent Transportation System database and available for review and audit. The productivity of the program is measured monthly by through a review of the number of Cupertino residents served, rides provided, trip purposes/ride destinations and total fare-box subsidies. The effectiveness of the program is measured quarterly through quality assurance surveys that record client satisfaction with the services provided. 7. AGENCY DESCRIPTION AND PREVIOUS CDBG, HOME OR ESG ACCOMPLISHMENTS: Please give a brief general description of your agency and the services provided. Also provide a brief description of your agency's experience in providing the proposed services. If previously funded, what were goals and accomplishments ofCDBG projects? OUTREACH serves over 14,000 county residents annually through five major programs that provide a range of services that includes: Special Needs Transportation for frail seniors and disabled adults, transportation to work and training for CalWORKs participants (Guaranteed Ride Program), after- school transportation services for children of CalWorks participants and low-income families (Give Kids a Lift!), case management and benefits counseling services for home-bound and isolated seniors (Senior Outreach), and transportation for seniors (Senior Transportation Program). The Special Needs Transportation Program was established by OUTREACH in 1979 to assist frail seniors and disabled adults with escorted transportation for basic needs trips. From 1993 to the present OUTREACH has served as the county's ADA Paratransit Program broker in partnership with the Santa Clara Valley Transportation Authority (VTA). Last year (FY2004-05) OUTREACH assisted over 10,500 county residents with over 912,000 rides through the ADAlParatransit Program. . OUTREACH has met or exceeded all performance goals established for all prior City of Cupertino grants. All funds were fully expended during the term of the agreement, reports submitted on a timely basis and the organization has never received any negative performance or audit findings. Through 12/31105, OUTREACH's current Cupertino funded program assisted 206 Cupertino residents with over 5,800 rider's fare subsidies thereby placing the program ahead of its performance objectives for FY2005/06. The following is a summary of OUTREACH's accomplishments under previous Cupertino grants. \þecza - ee s ransportatlOn ro¡;:ram funding grant City of Cupertino Funding* Total Cupertino activity year amount goal actual clients served total riders total trips 2005-06 $7,115 160 206 5,811 2002-03 $10,800 220 220 372 26,282 2001-02 $10,800 220 220 374 27,009 , 2000-0 I $10;400 210 210 350 24,178 S . l N d T p *City of Cupertino General Fund/Human Service Grant Program City a/Cupertino Standardized Application/or Funding FY 06/07 3 ì3-7D 8. AUDIT INFORMATION: Please provide the date of the most recènt audit of your organization. Describe any findings or concerns that may have been cited in the audit or in any accompanying management letter particularly any pertaining to the use of CDBG funds. Also, describe any actions taken to correct identified findings or concerns. OUTREACH's financial audit for the fiscal year ending June 30, 2005, was completed on August 20, 2005. No findings or concerns were cited in the audit or in any accompanying management letter prepared by our auditors. Attached please find a copy of OUTREACH's most recent audit. 9. OTHER SOURCES OF FUNDS ANTICIPATED FOR THIS PROJECTt SOURCE ESTIMATE AMOUNT ST A TUS2 VT A - ADA/Paratransit $255,420 secured Rider Fares $24,750 secured Subtotal $280,170 . City of Cupertino grant $10,800 application pending ESTIMATED TOTAL PROJECT COST: $290,970 (Should equal total project cost on cover page) 1 Include all sources of funds including CDBG allocations. 2 Should indicate the status of commitment of funding source, Le. secured, committed or application pending with anticipated dates of final funding decisions. ' City of Cupertino Standardized Applicationfor Funding FY 06/07 4 /.3-71 0;Z; ;Z;< .....,,...;¡ E-.r- ,,~o ¡;.;¡"O I>.o~ >:>:;;..'D u....g ¡:.;.E-<N OU;" ;..~¡:.;. E-<O .....,,, Ul>. o ,....; ~ o o '" \Ó .... 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APPLICANT ORGANIZATION: Date: Februarv 13, 2006 Agency Name: Second Harvest Food Bank of Santa Clara and San Mateo Counties Street Address: 750 Curtner Avenue City: San Jose State: CA . ; (·.·C:EIVEf)· , FEB 1 5 2006 ) I "':'1{, ~J- "" , '. "':::;¡<:;- - - ---, , '::-:-::---:J- EXECUTIVE DµTOR; D"id A. S~dreM Signature: "/A.,y ~ ¡;:;t, ..( r Phone No: (408) 266-8866 ext. 218 Fax No: (408) 266-9042 E-Mail: dsandretto@shfoodbank.com 2. PROJECT NAlVŒ: Operation Brown Bag Brief Project Description: Operation Brown Bag assists low-income seniors 60+ vears old and low- income disabled individua1s 55 to 59 vears old with their food needs. Annuallv. through this program, an average of 75 senior households in the Citv of Cupertino will receive a bag of groceries each week at one communitv site, benefit from nutrition educational activities, receive a quarterlv newsletter. and participate in an annual recognition event. Program participants are also provided the opportunitv to serve as volunteers. Identify City of Cupertino Consolidated Plan Priority Needs: Public service activitv - senior services Project Address/Location: Union Church, 20900 Stevens Creek Blvd., Cupertino, CA 95014 CONTACT PERSONrTITLE: Tami Cárdenas, Grants Manager Phone No: (408) 266-8866 ext. 289 Fax No: (408) 266-9042 E-Mail: tcardenas@shfoodbank.com 3. FUNDS REQuEsTED: $4,000 Total Project Costs: $2,390,297 Is this a Public Service Project: Yes C8J No 0 Cost Per Client Household: $311.89 Funds Requested from Cupertino in FY 05/06: $5,000 Funds Received in FY 05/06: $3,511 Number of proposed unduplicated Cupel1ino beneficiaries: 75 Number of proposed un duplicated Cupertino beneficiaries at or below current countywide median mcome: 0-30% (Extremely low): 100% 31-50% (Very low) 51-80% (low) City of Ct/pertino Standardized Applicationfor Funding FY 06/07 /3 -7¿¡ 4. PROJECT DESCRIPTION AND NUMBER OF UNDUPLICATED CLIENTS SERVED: Provide a brief description of the specific project being proposed. This description should clearly state what the project intends to provide or accomplish and the specific activities for which funds will be used. The Food Bank respectfully requests funding for Operation Brown Bag for Cupertino residents. Operation Brown Bag provides nutritious groceries to seniors (ages 60+) and disabled individuals (ages 55+) on a weekly basis. Each Brown Bag member receives a grocery bag, containing an average of 19 pounds of fresh, frozen, and packaged food items at their neighborhood distribution site, or delivered to their homes. Currently, there is one main site located at Union Church in Cupertino. This program also provides seniors with a social outlet and a sense of purpose because participants have the opportunity to volunteer in the program on a regular basis. Several volunteers deliver food directly to homebound individuals which affords them the opportunity to ensure that participants are safe, healthy and well. With our help, seniors have more resources available to pay for rent, utilities and medical expenses. Operation Brown Bag will serve eligible Cupertino households city wide and proposes to serve a minimum of 75 households during FY 2006-07. During FY 2004-05 we served 137 Cupertino senior households through the Brown Bag program. 5. PROJECT PURPOSE AND OBJECTIVES: Specify objectives project intends to accomplish and identify desired outcomes and benefits. How do the purpose and objectives meet the priority needs? Operation Brown Bag is recognized as a high priority in section 2 - Public Service Activities under Senior Services. Second Harvest Food Bank's Operation Brown Bag meets the priority needs by providing a safety net for low- and very low-income seniors 60+ years old and people with disabilities 55-59 years of age, especially those who are homebound and live alone in the City of Cupertino. Program Outcomes: · To decrease hunger among low-income seniors and disabled persons during the program period. · To make it possible for program participants to receive the food they need to continue to live independently in their homes. This is especially important for participants who are homebound and unable to attend programs. · To let program participants offset food expenses to pay for other basic needs (for example: rent, utilities, or prescription medication). · To provide participants the opportunity to socialize and interact with other participants and volunteers, alleviating loneliness and depression that can contribute to poor health. · To increase health and wellness awareness, and provide onsite nutrition information among low- income seniors and disabled persons in the community during the program period through Community Nutrition Program activities. Organization Outcomes: · Provide quality and nutrient rich foods · A void duplication of services. · Benefit from economies of scale in food purchase. · Utilize multiple large quantity food donations. City of Cupertino 2 Standardized ApplicatiolJ for FUlJdilJg FY 06/07 /3-7S- o. PROJECT MANAGEMENT Briefly describe how the project will be managed and administered, including proposed staff time and staff functions. We currently have 8 full time positions dedicated to Operation Brown Bag. 1. Sr. Director of Operations - Programs and Services - oversees functions of programs and operations 2. Program Manager - responsibilities include supervision of Program Coordinator, program administration, reporting duties, program monitoring and evaluation. 3. Program Coordinator - responsibilities include program monitoring and evaluation, supervision of volunteers, renewal applications, and record keeping. 4. Deliverv Driver- delivers food to program sites 5. Forklift Drivers-loads food onto trucks at the San Jose Distribution Center for delivery to program sites 6. Purchase Manager - purchases food for distribution, maintains relationships with food venders 7. Inventorv Manager - tracks all food inventory, poundage and distribution 8. Inventorv Assistant - maintains database % of Time to Hours per Cupertino Position TitleJFunction Week Activitv Sr. Director of Operations, Programs & Services 40 1% Program Manager 40 3% Program Coordinator 40 3% Deli very Driver 40 3% Forklift Dri vers 40 3% Purchase Manager 40 3% Inventory Mana,ger 40 3% Inventory Assistant 40 3% City of Cupertino 3 Standardized Application for Funding FY 06/07 /3-"7é,' 7. AGENCY DESCRIPTION AND PREVIOUS CDBG, HOME OR ESG ACCOMPLISHMENTS: Please give a brief general description of your agency and the services provided. Also provide a brief description of your agency's experience in providing the proposed services. If previously funded, what where goals and accomplishments of CDBG projects. Our mission is simple at Second Harvest Food Bank: We provide food for people in need in our community. At the Food Bank we imagine a time when hunger has been eradicated, a time when seniors don't have to choose between eating or feeding their cherished pets; a day when parents don't have to go without eating so that their children can. To that end, we collaborate with over 700 nonprofit agencies and distribution sites each year, providing food to low income seniors, families with children and the disabled. During fiscal year 2004-2005 we distributed over 28 million pounds of food to an average of 156,000 people each month. Our service area spans from Daly City to Gilroy and from the ocean to the bay. The Food Bank has been providing food to low income seniors since we were founded in 1974. Second Harvest Food Bank's Quarterly Reports for the last three years confirm that our grant performance is accurate and precise in all areas monitored. There were no unexpected funds to be accounted for, and there were no unresolved performance issues. During FY 2004-05 we exceeded our projected program goal by 62 households. 8. AUDIT INFORMATION: Please provide the date of the most recent audit of your organization. Describe any findings or concerns that may have been cited in the audit or in any accompanying management letter particularly any pertaining to the use of CDBG funds. Also, describe any actions taken to correct identified findings or concerns. The most recent outside audit performed for Second Harvest Food Bank was published on August 11, 2005 and covered FY 2004-2005. There were no findings or concerns noted. 4 Standardized Application for Funding FY 06/07 /3 - 7 7 City of CLlpertino > SECOND HARVEST FOOD BANK OF SANTA CLARA AND SAN MATEO COUNTIES Funding Sources: Operation of Brown Bag Program Fiscal Year 2006 - 2007 CupertinoFunding Proposed SOURCES USE Request Amount STATUS .. CITIES City of Campbell Salary $ 7,500 Anticipated City of Cupertino Salary $ 4,000· 4,000 Anticipated City of Daly City . Salary, Utility, Insurance 9.500 Anticipated City of Gilroy Salary 5,700 Anticipated Town of Los Gatas Utility 4,300 Anticipated Town of Calma Saiary 2,500 Anticipated City of Merna Park Salary .7.200 Anticipated City of Milpitas Salary 5,500 Anticipated City of Morgan Hill Salary 4.665 Anticipated City of Mountain View Salary 5.200 Anticipated City of Palo Alto Salary 7.372 Anticipated City of Redwood City Salary 5.500 Anticipated City of San Bruno Salary 1,000 Anticipated Cit~1 of San Jose Utilities 17,687 Anticipated San Mateo Salary 10,500 Anticipated L. J ,jf Santa Clara Salary 7,000 Anticipated City of South San Francisco Salary 4,500 Anticipated City of Sunnyvale Salary 5,900 Anticipated SUB TOTALS $ 4,000 $ 115,524 OTHER GOVERNMENT County of Santa Clara-Dept of Social Services Food 125,709 Anticipated County of San Mateo-Dept. of Social Services Salary 15,000 Anticipated FEMA Food 46,237 Anticipated Department of Aging Salary 23,525 A~ticipated USDA Brown Bag Program 39,948 Anticipated SUB TOTALS $ 250,419 COMMUNITY SUPPORT Corporation Brown Bag Program 785.012 Anticipated Foundation Brown Bag Program 85,500 Anticipated Individual Brown Bag Program 1,059,626 Anticipated Organization Brown Bag Program 33.331 Anticipated United Way Brown Bag Program 45.504 Anticipated Program Services Brown Bag Program 15,381 Anticipated SUB TOTALS $ 2,024,354 TOTALS $ 4,000 $ 2,390,297 /3-7f{ OZ Z~ -,..:¡ E-<"'r-- ¡:'::;'::o ç.::¡¡:,::o 80S; u~g f:¡;,E-<N ou;... ;...ç.::¡f:¡;, E-<"'" _0 U¡:':: ... d - \0 o o N C'1 - 8 2 .<0 " ~ o ~ ~ ... ~ ... ç.::¡ E-< ~ o "" c '" ÇQ "d o o ~ ~ '" 0) >- ... oj ~ "d c o <.) 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APPLICANT ORGANIZATION: Date: February 14,2006 Agency Name: Senior Adults Legal Assistance (SALA) Street Address: 160 E. Virginia St, #260 City: San Jose State: CA EXECUTIVE DIRECTOR: . Georgia Bacil ß .2=--\' \ Signature: Phone No: (4 8) 295-5991 Fax No: (408) 295-7401 E-Mail: gbacil(ajsala.org 2. PROJECT NAME: Legal Assistance to Cupertino Elders Brief Project Description: SALA will maintain our expanded program of free legal services to Cupertino elders primarily by continuing our current level of appointments at the Cupertino Senior Center. Identify City of Cupertino Consolidated Plan Priority Needs (see attached): SALA's project provides Public Service Activities, specifically Senior Services because it targets services to elders. It also provides Domestic Violence Support as some clients are victims of domestic violence/elder abuse. Project Address/Location: Cupertino Senior Center, 21251 Stevens Creek Blvd, Cupertino CA 95014 CONTACT PERSON/TITLE: Georgia Bacil, Directing Attorney Phone No: (408) 295-5991 Fax No: (408) 295-7401 E-Mail: gbacil(cLisala.org . 3. FUNDS REQUESTED: $ 11.500 Total Project Costs $27.300 Is this a Public Service Project: Yes ¡g] No D Cost Per Service Unit or Per Client: $191.66 per client Funds Requested from Cupertino in FY 05/06: $11.667 Funds Received in FY 05/06: $1 !,SOO Number of proposed unduplicated Cupertino beneficiaries: 60 Cupertino seniors (age 60 or older) Number of proposed unduplicated Cupertino beneficiaries atlbelow current countywide median income: 0-30% (Extremely low) 30 (50%) 31-50% (Very low) 12 (20%) 51-80% (low) 6 (10%) City of Cupertino Standardized Application for Funding FY 06/07 13-J';J... 4. PROJECT DESCRIPTION AND NUMBER OF UNDUPLlCATED CLIENTS SERVED: Provide a brief description of the specific project being proposed. This description should clearly state what the project intends to provide or accomplish and the specific activities for which funds will be used. It should describe the City of Cupertino target population and geographic boundaries of target areas. Also indicate the specific type and number of total unduplicated project beneficiaries (e.g. 50 lower income families, 25 homeless persons, 100 lower income households, etc.). SALA is a nonprofit law office that has provided free legal services to Santa Clara County elders for 32 years. SALA provides services, by appointment, at 23 sites in the County, including the Cupertino Senior Center. Services are targeted to elders who are low income or at risk of abuse, exploitation or institutionalization. Legal services (advice/ refelTals, consultations, legal representation, and community education) are provided for: Public Benefits; Elder Abuse; Nursing Homes; Advance Health Care Directives; Consumer; Housing; and Simple Wills (by SALA's Wills Panel). Services are delivered by our 5 attorneys, legal secretary, 10 intake volunteers, or our 20 pro bono Wills Panel attorneys. SALA has served Cupertino seniors since 1979. From 1997-98 tluough 2001-2002, support from Cupertino's CDBG program enabled SALA to increase our number of half-hour appointments at the Cupertino Senior Center from 4 monthly (the 1996-97 level) to 10 monthly (the 2001-2002 level). Increased snpport from Cupertino from 2002-2003 through 2005-06 enabled SALA to increase our appointments to 15 monthly. CDBG funds are requested for 2006-2007 to maintain SALA's CUlTent expanded service levels at the Cupertino Senior Center: SALA also proposes to continue home visits to Cupertino elders who are homebound/institutionalized. Clients with urgent legal problems will also be served on an "emergency" basis by telephone. Cupertino elders who appear at SALA intake sites in other cities will also be served. Project services will be limited to seniors living within the geographic boundaries of Cupertino (i.e., Cupertino residents). Prior to 1997-98, the waiting time for a SALA appointment at the Senior Center was 2 months or longer. As a result, only 42% of the Cupeliino clients served by SALA from January to June 1997 were seen at the Cupertino Center, 16% were served by telephone, and the remainder (42%) had to travel to a SALA intake site in another city. The continued expansion of SALA's services for 2006-2007 will enable more Cupertino elders to be served locally instead of being forced to seek services at other SALA sites or forgoing services altogether because of transportation barriers to these sites. The long waiting time for a SALA appointment at the Cupertino will also be reduced. Since the latest service expansion in 2002-2003, approximately 75% ofthe Cupertino elders served by SALA were seen at the Cupertino Center. As detailed in the Work Plan, SALA will comp]ete the following objectives by 6/30/07: (I) provide Legal Services to 60 Cupertino clients (age 60 or older) primari]y through intake sessions three times monthly at the Cupertino Senior Center, as well as at other SALA sites, by telephone intake (for emergencies and homebound clients), and home visits and (2) to conduct one Community Education presentation at the Cupeliino Center or another Cupertino site. Project beneficiaries will be individual Cupertino residents, age 60 or older, targeting those who have low incomes, are frai], or are at risk. SALA's statistics for Cupertino elders for 2004-2005 indicate 68% were very low income (less than 50% of median) and 51 % were age 75 or older (a demographic indicator placing them at risk). Significantly, according to Santa Clara County's Older Adults: Key Indicators of Well Being, produced by the County Public Health Department in October 200], of the 236,874 county residents age 60 or older, 22% are very low income and 30.5% are age 75 or older. SALA's statistics for 2004-05 also indicate 72% of our Cupertino clients were female. SALA expects similar demographics for Cupertino clients in 2006-07. The $] 1,500 requested will support direct personnel costs (attorney and legal secretary time) to maintain our expanded service levels at the CUlTent frequency of three sessions monthly in Cupertino. This amount represents our CUlTent (2005-06) funding level. Cupertino CDBG funds will be leveraged by six other sources of ongoing funding support. See Part 9. If less than $11.500 is received, SALA may have to reduce service levels and the number of clients served in Cupertino in proportion to the amount of SALA staff time that will be lost. If no CDBG funding is received, SALA services at the Cupeliino Center will likely be reduced to bi-monthly appointment sessions or could be eliminated. 5. PROJECT PURPOSE AND OBJECTIVES: Specify objectives project intends to accomplish and identify desired outcomes and benefits. How does the purpose and objectives meet the priority needs? To address the priority needs identified below, the Project's purpose is to provide free legal services to support seniors (especially those that are low income or at risk) to live independently, safely, non-institutionalized, and with dignity by protecting their rights, preventing their abuse, ensuring their access to services/entitlements, and planning for their future. The critical nature of SALA's services is illustrated by the cases we open. The breakdown of our countywide open caseload as of January 31, 2006 indicated that 17% of the clients had problems with public benefits, 5% had a Cíty oj Cupertino 2 Standardized Applicatianfor Funding FY 06/07 /:3 -/.3 housing problem, 42% needed intervention for elder abuse, 28% requested an Advance Health Care Directive, 1% had a nursing home problem, S% had a Medicare HMO or Medi-Gap dispute, and 3% needed help with probate alternatives. The Project objectives to be completed by 6/30/07 are: (1) to provide free Legal Services to 60 Cupertino clients .ge 60/+), through intake sessions (of 5 half hour appointments each) three times monthly at the Cupertino Senior Center, intake sessions at other SALA intake sites, telephone intake (for emergencies/homebound clients), and home visits, and (2) to conduct one Community Education presentation at the Cupertino Senior Center or at another site in Cupertino. All of the tasks that the Project will undertake to accomplish each objective set forth above will be conducted by an attomey on SALA's staff, an intake volunteer, or a pro bono Wills Panel attomey. All attomeys on SALA's staff and the Wills Panel are licensed by the Califomia State Bar. The Cupertino Senior Center staff will schedule and confirm SALA's appointments at their site. The Center will also provide rental-free use of a private office for our appointments. The Project outcomes to be accomplished by 6/30/07 are set forth below. Because SALA provides only one service countywide, legal services, our funders allow us to use countywide outcomes. Outcome #1 is that of the countywide clients whose cases were closed in 2006-07, 80% will have experienced increased access to legal infom1ation, knowledge/tools, and services regarding elders' benefits, rights, safety, protection, and planning. This will be measured by pre and post data from intake fom1s or closing reports documenting the primary legal problem and its disposition. Outcome #2 is that of the countywide clients receiving consultation, brief service, or representation services whose cases were closed in 2006-07, and who retumed a survey, 80% will have experienced satisfaction with the quality/professionalism of SA LA's services, as well as an increased sense of safety, security, or peace of mind. This will be measured by surveying a sample of clients as to their satisfaction and if they experienced increased safety, security, or peace on mind. All clients with open cases will be sent a survey after their case is closed. The results of SALA's 2005-2006 Outcome Evaluations indicated that 99% of our countywide clients achieved Outcome # I and 95% of the sampling of countywide clients that retumed a survey achieved Outcome #2. With respect to priority needs, SALA's project meets the definition of a Public Service under the federal CDBG program and targets services to the elderly, a group presumed to be "very low and low income" for the CDBG program. It also falls within the "Senior Services" category in the 2006-067 CDBG Funding Priorities for Cupertino and is identified as a "High" priority Public Service Need (Senior Services) in Cupertino's Consolidated Plan. (Table 2B. Community Development Needs). As noted in Part 4, SALA statistics for Cupertino elders served in 2004-0S also indicate that 68% were very low income (less than SO% of median). These statistics also indicated that SI % were age 7S or older (a demographic indicator that they may be frail or at risk). Moreover, SALA's legal assistance or ¡tervention to prevent physical abuse and domestic violence against elders also addresses another "high" priority Public Service Need in the Consolidated Plan, Domestic Violence Support. Thus, SALA's project meets a national objective for CDBG, and jurisdictional objectives/priority needs for Cupertino, because it provides services that benefit very low and low-income persons and it targets the elderly, some of whom are also victims of domestic violence or physical elder abuse. The project also meets the preference for Cupertino-based agencies because it provides services at the Cupertino Senior Center. In addition to the priority needs identified in the City's Consolidated Plan, Council on Aging's (COA) needs report, Coming of Age (1994), documents the specific and critical need for legal services for seniors in Santa Clara County elders, including Cupertino, particularly for the low-income and at risk populations. It states that for elders "who need assistance in dealing with agencies, Legal Assistance is needed to establish eligibility and to secure benefits." This COA report also notes the importance of legal services for physical and financial abuse, as well as competence, and indicates that legal issues are imbedded in many other areas of service essential to the elder population's daily survival. The COA Area Plan on Agingfor 2005-2009 adopted April 2S, 200S affirms that legal assistance continues to be a priority need in Santa Clara County "to help older persons obtain services and benefits including protective services for financial abuse, competence and conservatorship ". Unmet Civil Legal Needs of Indigent Residents of Santa Clara County, a report for the Board of Supervisors in August 2001, also confinns the findings of the above cited reports and notes: "legal representation and counsel can be essential to the elderly and their families in gaining access to health, income, and social services. " 6. PROJECT MANAGEMENT Briefly describe how the project will be managed and administered, including proposed staff time and staff functions. SALA has a bilingual and culturally diverse staff with extensive expertise in legal problems aflow income and at risk elders. SALA's managing attorneys have extensive experience (32 years) in this area. Directing Attomey Georgia Jaci] (J.D.'79), allocated .04 FTE to the Cupertino project, has 22 years experience in that position and Supervising Attol11ey Michele Schroeder (J.D.'94), allocated .OS FTE to Cupertino, has worked at SALA for 10 years. These two attol11eys supervise and train SALA's Staff Attoll1eys and our volunteers. Otller project staff includes Staff Attol11ey Fawn City a/Cupertino 3 Standardized Application/or Funding FY 06/07 /3 -,In.¡ Reed (J.D. '02), allocated .09 FTE to Cupertino, who has worked at SALA since August 2002 and Staff Attorney Beatriz Lopez, allocated .01 FTE to the project, who has worked at SALA since April 2001. Legal Secretary Victoria Saucedo, allocated .046 FTE to the project, has worked at SALA for 5+ years and Secretary Sandra Mirrione (allocated .02FTE) joined SALA this year. SALA Administrator Cindy Boone, who handles the agency's fiscal functions and is allocated .04. FTE to the project, has 16 years' experience in non-profit accounting; she joined SALA's in December 2004.Bacil, Lopez, and Mirrione are bi-lingual in English/Spanish. Ms. Boone, Ms. Lopez, Ms. Saucedo, and Ms. Mirrione are Hispanic. SALA's Directing Attorney has overall responsibility for the Jegal services perfonned by SALA. With the exception of the Directing Attorney, all attorneys on SALA's staff provide the direct legal services described herein. All SALA attorneys also provide community education and participate in collaborative activities and outreach. As noted in Part 4, SALA's staff is augmented by 10 volunteer intake workers who interview clients at senior centers. In addition a minimum of 10 pro bono att9meys serve on SALA's Wi1ls Panel. Since 1988, the Wills Panel has provided Simple Wills, free of charge, to SALA clients with modest assets at Will Days at senior Centers arranged by SALA. SALA's Legal Secretaries support the work of the SALA staff and volunteer attorneys/intake workers; they also conduct telephone intake and screening for any client emergencies (such as elder abuse matters) that cannot wait for a senior center appointment. A1l attorneys on SALA's staff and the Wills Panel are licensed by the California State Bar. The Cupertino Senior Center staffwi1l schedule SALA's appointments at their site and will also provide rental-free use ofa private office. . By virtue of SA LA's 32 years of serving elders in Santa Clara County, SALA has well-established internal and external monitoring procedures to evaluate program perfornlance and SALA continues to meet or exceed our all of our funders' perfonnance goals. See Part 7 for detail. 7. AGENCY DESCRIPTION AND PREVIOUS CDBG, HOME OR ESG ACCOMPLISHMENTS: Please give a brief general description of your agency and the services provided. Also provide a brief description of your agency's experience in providing the proposed services. Ifpreviously funded, what where goals and accomplishments ofCDBG projects. SALA is a nonprofit law office tbat provides free legal services to Santa Clara County elders by appointment, at 23 sites, including the Cupertino Senior Center. Services are targeted to elders who are low income or at risk, and focus upon: Public Benefits; Elder Abuse; Nursing Homes; Advance Directives: Consumer; Housing; and Simple Wi1ls. Founded in 1973, SALA is one ofthree most experienced legal service programs for seniors in the nation. In 1975, SALA was funded as a Model Project by tbe Administration on Aging, serving as a prototype for similar programs nationwide. Today, SALA is supported by tbe Older Americans Act and 16 otber funders, including Cupertino. SALA continues to be tbe only agency designated by Council on Aging to provide legal services exclusively to local elders. By virtue of SALA's 32 years of service, the agency bas strong qualifications and experience in providing services oftbe type proposed. In fact, SALA has been serving Cupertino seniors since 1979. Each year, SALA provides legal services to approximately 2,000 clients countywide. In 2004-2005, SALA served 1,991 clients througb senior center appointments, home visits, or by telephone (for emergencies or homebound clients). Annua1ly, SALA also makes at least 20 presentations to elders or their advocates. Last year, at least 1,252 persons attended one of SA LA's 32 presentations. With respect to previous CDBG projects in otber cities, SALA has met or exceeded our contract goals since we were funded. As for Cupertino CDBG, SALA has met or exceeded goals since the project was funded by Cupertino in 1997-98. For 1997-98,1998-99, and 1999-2000, our goal was to serve 40 clients; we served 50 clients (1997-98), 61 clients (1998-99), and 46 clients (1999-2000). In 2000-01 and 2001-02, the goal was 50 clients and we served 50 and 70 clients, respectively. For 2002-03 through 2004-05, the goal was 65 clients; in 2002-03 we served 77, in 2003-04 we served 69, and in 2004-05 we served 73 clients. We note that our goal for 2005-06 is 60 clients. 8. AUDIT INFORMATION: Please provide tbe date of the most recent audit of your organization. Describe any findings or concems that may have been cited in the audit or in any accompanying management letter particularly any pertaining to the use of CDBG funds. Also, describe any actions taken to correct identified findings or concems. SALA's 2004-05 audit, completed on September 2, 2005, and tbe internal control letter is included with this proposal. There were no negative findings or concerns cited, so no actions were needed to correct findings or concerns. CÌty of Cupertino 4 Standardized Application/or Funding FY 06/07 /3-¡:) 9. OTHER SOURCES OF FUNDS ANTICIPATED FOR THIS PROJECT!: SOURCE ESTIMATED AMOUNT ST A TUS" Application pending with this City of Cupertino 11,500 proposal. Decision expected in April 2006. CA. Dept. of Aging/Health 40 Pending Approval. No application Insurance Counseling and process for 06-07. Expected renewal Advocacy Program of ongoing grant in June 2006. Pending Approval. In a 4-year grant Council on Aging/Older 5,428 cycle. Expected renewal/approval of Americans Act ongoing grant in June 2006. Pending Approval. Applied for State Bar/Legal Services 767 continued funding from this Trust Fund Program ongoing grant source in January 2006. Expected renewal/approval of ongoing grant by Amil 06. Pending Approval. In 3-year grant United Way Silicon Valley 890 cycle. Expected renewal/extension of grant for 2005-07 in June 2006. Pending Approval. In 2-year grant Santa Clara County General 1,463 cycle. Expected renewal/approval of Fund' ongoing grant by June 30, 2006. To be raised by June 30, 2007. Contributions 3,740 Estimated amount based upon revenues raised in previous years. To be donated by June 30, 2007. In-kind Services and Space 3,472 Estimated mount based upon in- kind support from previous vears. ESTIMATED TOTAL PROJECT COST: $27 ,300 (Should equal total project cost on cover page) . NOTE: SALA does not receive any County CDBG funds for our Cupertino project or any other services provided by the agency. Include all sources of funds including CDBG allocations. 2 Should indicate the status of commitment of funding source, i.e. secured, conmlitted or application pending with anticipated dates of final funding decisions. City of Cupertino 5 Standardi=ed Applicalionfor Funding FY 06/07 /3 -?&. OZ Z~ .....,..:¡ E-.r- ~~g I>. oS; B~g ""E-<'" ou;>. ;>.8"" E-<O .....¡:z:: Up... <:> .-< '-0 o C) N C) - '" 2 .D " "" o 2 ~ I>. 2 p... ¡:.¡ ,.. ~ o " <.) 0: '" - .~ ~ ~ ~ -;;¡ " ,...¡ l'! :oJ "" -< i5 '2 " f/] ¡:.¡ :E ~ Z ;>. U Z ¡:.¡ o -< ,..:¡ ~ E-< o E-< '" .~ ; ~ 'ü ... .~~ t.;:: ~ - ~t:'""~~ c "'.-< " " ¡:: ~O'" .. .0 o -5 :>IE GfJ ~ ,.,. tf') -;:¡:.¡..::; C'; ~--= 8 0 ¡:: .0""" ~ O~ ~ -;..., ~ ""~ ~~ .0 .~ ~ _ 0 "-<p... 8 c o " u _ u- "'~ OJ '" .D_ o " -0 ~-; = .~ .8 ... 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C ""' u O..:r-¡",:"': ~ ¡:., "- '2 '0 CO> ""' '" ~ ~ ~ ~ .§ 'i; .:¿ 2:: '" "" '" N iJ 8 "" " ~ ¿;; r o o '" ,..:- '" '" .~ ¡¡¡ §- ,..¡ c.J ...: "è' ¡... "" ¡:; () /3 -f'C¡ -~) ~.~ CITY OF CUPERTINO COMMUNITY DEVELOPMENT BLOCK GRA1'lT (CDBG) PROGRAM FOUTH YEAR FUNDING CYCLE FY 2006/2007 STANDARDIZED APPLICATION FOR FUNDING 1. APPLICANT ORGANIZATION: Date: Febmarv 13, 2006 Agency Name: Support Network for Battered Women Street Address: 1257 Tasman Drive, Suite C City: Sunnyvale State: CA :::::lYE ~~~O'i" m<orim E,œ"i" Du'"''' /, Phone No: 408 54t::6100 Fax No: 408541-1333 E-Mail: dbubnovichíaJ,snbw.org 2. PROJECT NAME: Domestic Violence Services for Cupertino Families Brief Project Description: Comprehensive domestic violence services to Cupertino residents including toll rree, 24-hour crisis hotline, emergency shelter, psychotherapeutic support services, legal assistance, social advocacy and community outreach/education. Identify City of Cupertino Consolidated Plan Priority Needs (see attached): Support Network services are listed under High Priority on Table 2A of the Consolidated Plan. Project AddressfLocation: 1257 Tasman Drive, Suite C, Sunnyvale. CA 94089 CONTACT PERSONrrITLE: Regarding application: Gail Easton, Grant Writer, Fund Development Phone No: 408 541-6100 ext 121 Fax No: 408 541-1333 E-Mail: geastoníaJ,snbw.org 3, FUNDS REQUESTED: $ 4,451.00 Total Project Costs $1.641.623. Is this a Public Service Project: Yes ~ No 0 Cost Per Service Unit or Per Client: $318/client* * Based on fitnds requested and number of proposed 06/07 Cupertino beneficiaries Funds Requested from Cupertino in FY 05/06: $5.900. Funds Received in FY 05/06:$4,451 * *Combined CDBG and Human Services Grant Funds Number of proposed unduplicated Cupertino beneficiaries: 14 Number of proposed unduplicated Cupertino beneficiaries at or below current countywide median income: 0-30% (Extremely low) 12 31-50% (Very low) I 51-80% (low) 1 City of Cupertino Standardized Application for Funding FY 06/07 /3-90 4. PROJECT DESCRIPTION AND NUMBER OF UNDUPLICATED CLIENTS SERVED: Provide a brief description of the specific project being proposed. This description should clearly state what the project intends to provide or accomplish and the specific activities for which funds - will be used. It should describe the City of Cupertino target population and geographic boundaries of target areas. Also indicate the specific type and number of total un duplicated project beneficiaries (e.g. 50 lower income families, 25 homeless persons, 100 lower income households, etc.). Support Network for Battered Women invites the investment of the City of Cupeliino in providing domestic violence services to very and extremely low income Cupertino residents through a CDBG grant in the amount of $4,451.00. Domestic violence is a devastating social disease. It can occur in any household or neighborhood - ITom the extremely low income to the very affluent. Cupertino residents are not immune to everyday pressures that give rise to domestic conflicts and escalate into violence - work related stress, financial burdens, lack of personal time, diminished family involvement and alienation. Domestic violence can be a leamed reaction from childhood, a cycle of violence repeated as habit. Women financially dependent on a batterer or aITaid of losing their children will rationalize not seeking help, thereby placing themselves and their children in greater danger. . To address this problem, Support Network's Domestic Violence Services for Cupertino Families Project will provide 14 unduplicated city residents with the following services during fiscal year 2006-2007. The target population served under this program falls within the HOD definition of very low and extremely low income. A. Counseling Services: Support Network will provide counseling services to 10 unduplicated Cupertino residents. Cupertino domestic violence victims will have access to the full array of psychotherapeutic suppoli services we offer including clinical therapy, individual, peer and group connseling, crisis and drop-in counseling, in-take, case management, support groups, parenting classes operated in accordance with county protocols and children's activity groups and therapy. Cupertino residents will have full access to our cutting edge La Familia (targeted to the Latino community) and STARS (teen dating violence education) programs. B. Emergencv Shelter: Support Network will provide emergency shelter to 4 unduplicated Cupertino residents. Cupertino residents will have access to the emergency shelter where domestic violence victims and their children can remain up to 8 weeks and the shelter's After Care Program. When the shelter is full or during times shelter staff is unavailable, hotel accommodations are available. Support Network satisfies HOD ctiteria for funding. During fiscal year 2004/05, 100% of Cupertino clients served by Support Network fell within the HOD criteria of very low to extremely low income. Ninety (90) percent of all agency clients fell under the definition extremely low income to very low income. Support Network meets a particularly urgent community need by providing intervention counseling through crisis calls and drop-ins and emergency shelter to Cupertino families in immediate danger. When the shelter is 2 Standardized Application for Funding FY 06/07 /3-91 City of Cupertino full to capacity or staff is unavailable, hotel space is offered to victims in peril. We assist battered partners in obtaining emergency and permanent restraining orders to protect their safety and that of their children. - 1 he agency-wide breakdown of service units provided to ethnic groups in 2004-05 was: 36% Caucasian, 21 % Asian, 29% Latino, 14% other. The agency-wide ethnicity of our clients during that time was: Caucasian, 29%; Aflican American, 5%; Native American, .8%; Asian, 10%; Latino, 48%; Other, 5%; Unknown, 2%. 5. PROJECT PURPOSE AND OBJECTIVES: Specify objectives project intends to accomplish and identify desired outcomes and benefits. How does the purpose and objectives meet the priority needs? Support Network, the onlv provider of comprehensive domestic violence services in north Santa Clara County, addresses a priority need in the City of Cupertino by rendering critical support and shelter to the most vulnerable residents - women and children living with violence in the home. Support Network provides services not otherwise addressed by any branch of the goveITllJlent. Without community-based organizations like Support Network, domestic violence victims would simply have nowhere to go. There is a critical need for domestic violence services in Cupertino. In 2005, the Santa Clara County Sheriffs Office reported 99 cases of domestic violence in Cupertino, up ITom 58 incidents in 2004. Twenty-seven residents were arrested for violating domestic violence restraining orders. Countywide, 10 people were murdered as the result of domestic violence. Three (3) were. children. The District Attorney prosecuted 4,007 domestic violence cases (3,477 misdemeanor, 530 felony) out of5,871 referred by local police departments. ~hildren were involved in 1,324 of those criminal actions. (Source, Santa Clara County District Attorney's Jffice ). SuppOli Network addresses these needs through comprehensive services. Our desired outcomes for the Domestic Violence Services for Cupertino Families Project are: A. Sixty five (65) percent of clients completing at least 15 weeks of individual therapy or one 10-week cycle of psycho-educational group counseling, will increase their Domestic Violence Self Efficacy Score by 25%. Seventy five (75) percent of Cupertino residents on leaving the shelter will have an improved understanding of personal safety issues and a more stable living situation. B. We assess the effectiveness of our programs and services by a variety of protocols and measurement tools. General agency procedure requires that a file be created and maintained for every client seen in person. That file logs each type and unit of service rendered and tracks the client's progress toward understanding the impact of domestic violence and strategies to increase personal safety. Each month, our Data Management Coordinator enters that data into our Star Database system. Crisis call records are manually tracked, then recorded into an excel file. The Data Management Coordinator disseminates monthly, quarterly and annual reports that enable personnel to assess their performance, client progress and determine if changes are needed. Client files are kept under double lock and maintained for seven years by the Executive Director and the Director of Client Services. Ve utilize surveys, questionnaires and scales to assess program effectiveness and client needs. Client responses are logged in client records during walk -in counseling sessions. Crisis call counselors record whether a safety City of Cupertino 3 Standardized Application for Funding FY 06/07 /3-92- plan has been developed. At the emergency shelter, intake and exit surveys are administered to determine client needs and, on departure, whether a safety plan is in place. Exit surveys also track whether the client has increased her understanding of domestic violence issues and has established a clear plan of action. Therapy clients take a Self Efficacy Scale test (SES) at the commencement of counseling and again after 10-15 weeks of therapy. Tests measuring children's behavioral symptoms associated with witnessing domestic violence are administered to parent/clients before therapy begins and 15 weeks into therapy. Parents rate the severity of symptoms including children's anxiety, poor concentration, fighting, fear of new situations, disobedience and cruelty. Legal clients are surveyed before their files are closed to track the client's increased knowledge oflegal rights, opinions regarding assistance they received at Support Network and their level of safety after having completed legal processes. 6. PROJECT MANAGEMENT Briefly describe how the project will be managed and administered, including proposed staff time and staff functions. Responsible Staff Person Staff Functions Percentage of Time Charged To Domestic Violence Services for CUDertino Families Proiect Denise Henderson, Director of Responsible for supervising all 8% Client Services, M.A. Counseling, agency counseling services and Education and Psychology, Santa programs to Cupertino residents Clara University. under this proj ect. Lupe Lucero, Shelter Manager Responsible for supervising case 8% management of women and children in the shelter program and management of the shelter and its facilities. Ms. Lucero oversees day- to-day operation of the shelter, all educational programs including children's activity groups and the After Care Program. City of Cupertino 4 Standardized Application for Funding FY 06/07 /3-93 7. AGENCY DESCRIPTION AND PREVIOUS CDBG, HOME OR ESG ACCOMPLISHMENTS: Please give a brief general description of your agency and the services provided. Also provide a brief description of your agency's experience in providing the proposed services. If previously funded, what where goals and accomplishments of CDBG projects. For a quarter ofa century, Support Network for Battered Women - the onlv domestic violence agency providing comprehensive services to north Santa Clara County - has rendered critical services and shelter to Cupeliino women and children living with violence at home. Our mission to empower victims to live free of domestic violence integrates a multicultural perspective and brings services to the whole family, with an emphasis on children. Eighty-one (81) percent of our support staff is bilingual (English/Spanish). The services provided by Support Network include: · The only toll-free, 24-hour domestic violence crisis hotline in Santa Clara County. · Emergency shelter for up to 8 weeks where domestic violence victims and their children will receive case management, counseling, domestic violence education and after departure, access to the After Care Program for food, clothing, household necessities coupons, vouchers and referrals. · Full psychotherapeutic support services including clinical therapy, individual and group counseling, crisis and drop-in counseling, support groups, parenting classes operated in accordance with county protocols conducted by Master's level interns and experienced social workers. · Children's activity and therapy groups scheduled to coincide with adult support follow an approved cuniculum of domestic violence education. · La Familia Program. Our culturally competent service model targeted to Latino clients who want to keep the family intact and stop home violence which provides home visitation to vIctims and counseling to batterers. · Legal assistance and advocacy including paralegal assistance in completing and filing legal forn1s, explanation of court processes and court accompaniment. · Victim's Advocacy Program through which local police departments refer Support Network to domestic violence victims for follow-up support and information. · Community education including meetings with community leaders, presentations, attendance at fairs and community events and dissemination of collateral. We have recently partnered with Kaiser Hospital to provide domestic violence educational presentations to staff and the public at Kaiser hospitals and clinics. Since 1994 Support Network has partnered with the City of Cupertino in the CDBG program to better the lives of your most vulnerable residents - battered women and children. Weare currently on track to meeting our direct service obligations under both the CDBG and Human Services Grants. In fiscal year 04/05 we met or exceeded all of our goals by providing counseling to 16 Cupertino residents (goal, 10) and shelter to 4 residents (goal, 4). In addition to our contract objectives we answered 84 crisis calls, rendered legal assistance to 3 residents and provided 156 service units to Cupertino residents. That year, clients from Cupertino represented 2% of agency-wide clients. The actual cost of services to Cupertino residents was $31,850. Support Network subsidized over 81 % of Cupeliino costs that year by diverting funds generated from other sources such as private foundations and corporations, individual donors and government grants (Cupertino CDBG funded $5,900.) City of Cupertino 5 Standardized Application for Funding FY 06/07 /3 -9Lj No victim in need is turned away by Support Network. This year, we anticipate that state budgetary reductions and trickle down decreases in federal funds will impact our existing government grants. United Way, a stalwart Support Network funder, has announced across the board reductions of80% of2005 funding. In these difficult times, the support of the City of Cupertino is greatly appreciated. It is our privilege to provide necessary services and our pleasure to continue to partner with the City of Cupertino in serving your citizens. 8. AUDIT INFORMATION: Please provide the date of the most recent audit of your organization. Describe any findings or concerns that may have been cited in the audit or in any accompanying management letter particularly any pertaining to the use of CDBG funds. Also, describe any actions taken to correct identified findings or concerns. The Audited Financial Statement for year ending June 30, 2005 was completed October 10, 2005. That audit was conducted in accordance with auditing standards generally accepted in the United States, and the standard for financial and compliance audits contained in the Standards for Audit of Governmental Organization, Programs, Activities and Functions issued by the U.S. General Accounting Office and included tests of the accounting records and other necessary auditing procedures. The report identified no problems in need of conection. The findings were clean in every respect. We have previously provided the City of Cupertino with this audit. For your convenience, we are appending another copy. Ci0' of Cupertino 6 Standardized Application for Funding FY 06/07 1.3 - 9.s- 9 OTHER SOURCES OF FUNDS ANTICIPATED FOR THE PROJECT: Source Estimated Amount Status Individual Donations 603,180 Pending Corporations 25,000 Pending Foundations 200,000 Pending United Way Grant 38,319 Pending Federal Grants Encourage Anest 55,000 Secured State Office of Emergency Services 200,071 Pending Health Services- Maternal and Child Health 221,422 Secured County County of Santa Clara General Funds 18,867 Pending County of Santa Clara Empoweffilent 82,864 Pending Unmet Legal Needs 12,500 Pending Probations 55,000 Pending Cities City of Campbell-CDBG 4,500 Pending City of Cupertino-CDBG/General Funds 4,451 Pending City of Los Altos-CDBG 2,629 Pending City of Los Altos Hills 2,000 Pending City of Milpitas-CDBG 4,500 Pending City of Mountain View-General Funds 32,000 Pending City of Santa Clara-CDBG 7,420 Pending City of Sunnyvale-CDBG 32,000 Pending Town of Los Gatos-General Funds 4,800 Pending Program Fees/Other Income 35,100 Pending TOTAL 1,641,623 /3 -c¡t,. 7 OZ Z-< .........:¡ ,.,1>. ¡:,::;:.::~ ",¡:,::o ¡:...o~ ;:¡ If) U;;.o ....0 ~E-<"'" ou;>< "'~ ;><....., E-<O .....¡:,:: UI>. 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APPLICANT ORGANIZATION: Date: February 13,2006 Agency Name: Eden Council for Hope and Opportunity Street Address:770 A Street EXECUTq. Á signaJIil City: Hayward State: CA Phone No: 1-9380 Fax No: 510-537-4793 E-Mail: margie@echofairhousing.org 2. PROJECT NAME: Fair Housing Services Brief Project Description: Fair housing services through education, investigation of discrimination complaints, housing audits, and enforcement of fair housing laws in the City of Cupertino. Identify City of Cupertino Consolidated Plan Priority Needs (see attached): Policy 3-12: Support programs & organizations that seek to eliminate housing discrimination. Project Address/Location: 457 Kingslev Avenue, Palo Alto, CA 94301 CONTACT PERSON/TITLE: Audrey Perrott, Program Director E-Mail: audreyía¡echofairhousing.org . Phone No: 650-327-1718 Fax No: 650-327-1859 3. FUl'IDS REQUESTED: $11,159.00 Total Project Costs $210,126.00 Is this a Public Service Project: Yes 0 No ~ Cost Per Service Unit or Per Client:$55.74 per hour Funds Requested from Cupertino in FY 05/06:$10,500.00 Funds Received in FY 05/06: $10.200.00 Number of proposed unduplicated Cupet1ino beneficiaries: 31 + 6 audits Number of proposed undupìicated Cupertino beneficiaries at or beìow current cOLU1tywide median l11come: 0-30% (Extremely low) 31-50% (Very low) 5 51-80% (low) 4 Office afA,/fordable Housing Standardized Application for Funding FY 06/07 /3 -10 Ò 4. PROJECT DESCRIPTION AND NUMBER OF UNDUPLlCATED CLIENTS SERVED: Provide a brief description of the specific project being proposed. This description should clearly state what the project intends to provide or accomplish and the specific activities for which funds will be used. It should describe the City of Cupertino target population and geographic boundaries of target areas. Also indicate the specific type and number of total unduplicated project beneficiaries (e.g. SO lower income families, 25 homeless persons, 100 lower income households, etc.). Eden Council for Hope and Opportunity (ECHO Housing), formerly known as Midpeninsula Citizens for Fair Housing, will address the problem of illegal housing discrimination in the City of Cupertino. Under federal and state laws it is illegal to deny housing to a person based on race, color, creed, gender, sexual orientation, national origin, age, marital status, presence of minor children, disability, or any other arbitrary reason. As a result of ECHO's educational and outreach efforts, the City of Cupertino's residents and housing providers are becoming more informed of their rights, responsibilities, and legal protections from discrimination. We will provide the following services: (1) Conduct an Owner/Manager training; (2) Conduct 4 fair housing presentations; (3) Distribute 1,000 brochures at public locations, such as libraries, community centers, government offices, etc; (4) Staff booth at the TCAA Expo; (5) Conduct a Fair Housing Month activity; (6) Broadcast 40 public service announcements over local radio and television; (7) Provide information & referrals to inquiries regarding discrimination & landlord/tenant issues, & availability of housing to 20 households; (8) Provide information, investigation, counseling, legal referral, & follow-up services, as appropriate, to 11 persons with allegations of illegal discrimination; (9) Conduct a random fair housing audit of 6 properties to determine levels of illegal discrimination and offer training where discrimination is suspected; (10) Recruit, train, and maintain adequate pool of trained testers and conduct one tester training; (11) Maintain panel of 8 cooperating attorneys and conduct an Attorney Training; (12) Attend 4 fair housing collaborative meetings. 5. PROJECT PURPOSE AND OBJECTIVES: Specify objectives project intends to accomplish and identify desired outcomes and benefits. How does the purpose and objectives meet the priority needs? State and federal fair housing laws assure that everyone has the right to be treated in terms of his or her individual merits and qualifications in seeking housing. Further, the City of Cupertino Housing Element dictates, that "a fundamental right is the ability for all persons to have equal access to housing, regardless of factors such as religion, ethnicity, age or sexual orientation. It is important that the City continue to ensure equal access to housing and to support groups and organizations that provide fair housing counselinglinformation services.' Unfortunately, discrimination in housing still occurs, disrupting the lives of victims and damaging the quality of life in our community. The need for fair housing services is illustrated by the fact that in the City of Cupertino service area, MCFH has consistently provided information, investigation, counseling, legal referral, and follow-up services to residents. In order to meet the priority needs, the objectives of the FY 2006-07 program are (1) to assist households who feel that housing discrimination has interfered with the achievement of their housing goals; (2) to educate households regarding fair housing laws and resources for resolving discrimination and landlord and tenant issues; (3) to educate housing providers and their agents regarding fair housing law and methods of compliance; (4) to investigate allegations of discrimination and enforce fair housing laws; (5) work with other community stakeholders to provide fair housing presentations and services; (6) to approach fair housing discrimination in a proactive manner by conducting fair housing audits; (7) to attend collaborative meetings for exchange of information and to further staff education as pertains to fair housing Office of Affordable Housing Standardized Application for Funding FY 06/07 2 /3 -Ie> / 6. PROJECT MANAGEMENT Briefly describe how the project will be managed and administered, including proposed staff time and staff functions. On September 13, 2005, Midpeninsula Citizens for Fair Housing (MCFH) was merged into Eden Council for Hope and Opportunity (ECHO Housing). ECHO's management structure remains basically the same as MCFH's during its previous years of work for the County. The Executive Director, who was also the director of MCFH throughout the merger process, and the Program Director, provides administrative oversight, and the Board of Directors, comprised of four former MCFH board members, meets monthly and makes major policy decisions. The Executive Director and the Program Director monitors progress toward achieving program objectives through oversight of monthly progress reports. Direct responsibility for project work rests with the Fair Housing Specialist. Her responsibility includes telephone counseling, conciliation between complainants and owners or managers, testing of alleged discriminatory practices, community education, and referral to attorneys or other enforcement agencies. She is responsible for data collection and reporting. ECHO Housing has a full-charge bookkeeper that handles all aspects of bookkeeping including general ledger, accounts payable/receivable, and payroll. ECHO Housing's operational management includes the following cost-cutting measures: (1) rented space in housing shared by other non-profits; (2) shared use of copy machine; (3) shared use of meeting rooms and facilities; (4) conducting careful cost comparisons when shopping for services and supplies; (5) publishing and printing our own outreach materials. 7. AGENCY DESCRIPTION AND PREVIOUS CDBG, HOME OR ESG ACCOMPLISHMENTS: Please give a brief general description of your agency and the services provided. Also provide a brief description of your agency's experience in providing the proposed services. If previously funded, what where goats and accomplishments of CDBG projects. ECHO Housing satisfies the HUD definition of Fair Housing Enforcement Organization (FHO) and Qualified Fair Housing Enforcement Organization (QFHO). ECHO Housing has 40 years experience in testing for fair housing violations and enforcement of meritorious claims, and is merged with one of the oldest fair housing organizations in the nation, MCFH, who has pioneered many of the investigative techniques, which are now standard procedures across the country. The following am accomplishments for fiscal yeôí 2004-2005: .... Service Annual Goals Actual Achievements Percentage of Goal . '.' .....: ;.' . Accomplished Owner/ManaQer Training 1 0 0% Fair Housing Presentations 4 4 100% Brochure distribution 1,000 1,000 257% Staff booth at TCAA Expo 1 1 100% Staff booth at Abilities Expo 1 1 100% Fair Housing Month activity 1 1 100% Broadcast PSA's 40 97 243% Provide information & referral 40 17 43% Provide investiqation & enforcement 6 9 150% Conduct Fair Housing Audit 6 4 67% Recruit & maintain 20 testers 1 2 200% Attorney's Workshop 1 1 100% Attend fair housinq coalition meetings 4 6 150% City of Cupertino Standardized Applicationfor Funding FY 06/07 3 1.3 -/ ó.2. 8. AUDIT INFORMATION: Please provide the date of the most recent audit of your organization. Describe any findings or concerns that may have been cited in the audit or in any accompanying management letter particularly any pertaining to the use of CDBG funds. Also, describe any actions taken to correct identified findings or concerns. The most recent financial audits were issued in September 2005 by the firm of Robert L. Hicks, CPA. No management letters were issued as a result of the audits and no problems were found concerning the use of CDBG funds. See financial audits appended to this proposal. 9. OTHER SOURCES OF FUNDS ANTICIPATED FOR THIS PROJECT!: SOURCE ESTIMATED AMOUNT STATUS" Application pending - Cupertino CDBG $11,159 June 2006 Alameda County $33,279 Secured/Committed Application pending - Hayward CDBG $77,979 June 2006 Application pending - Menlo Park GF $8,058 June 2006 Applicalion pending - Redwood Citv CDBG $45,980 June 2006 Application pending - San Leandro CDBG $15,435 June 2006 Application pending - Santa Clara Co CDBG $3,982 June 2006 Union City CDBG $5,454 Secured/Committed Discretionary funding $8,000 Secured/Committed ESTIMATED TOTAL PROJECT COST: $210.126 (Should equal total project cost on cover page) 1 Include all sources of funds including CDBG allocations. 2 Should indicate the status of commitment of funding SOll"Ce, i.e. secured, committed or application pending with anticipated dates of fInal funding decisions. 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" ." ~ '<: "0 <u N ~ ~ ~ " t:;; '" ~ on ..., ... ... '" .::¡ «: f-< o f-< .~ ;¡; §- u '-- ". ò G /3 -¡OS- CITY OF CUPERTINO COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FOUTH YEAR FUNDING CYCLE FY 2006/2007 STANDARDIZED APPLICATION FOR FUNDING 1. APPLICANT ORGANIZATION: Date: Feb. 13.2006 Agency Name: Cupertino Community Services Street Address: 10104 Vista Drive City: Cupertino State: CA 95014 EXECUTIVE DIRECTOR: Nao~ Naka~sumoto Signature: l ~- L .. Phone No: (408) 255-8033 Fax No: (408) 366-6090 E-Mail: naomin@cupertinocommunitvservices.org 2. PROJECT NAME: Affordable Housing Program Brief Project Description: CCS has successfully implemented the Affordable Housing Program (AHP) for the City of Cupertino for the past 13 years. The CCS AHP is comprised of administrating the Cupertino Bwlow Market Rate (BMR) Rental and Sales Programs. Also. CCS manages the Transitional Housing Program. Identify City of Cupertino Consolidated Plan Priority Needs (see attached): Affordable renter units for all size households (0 - 30% ill (30-50% ill (50-80% L): Affordable Owner Units (0-30% H) (30-50% M) (50-80% L) Project AddresslLocatîon: 10104 Vista Drive. Cupertino. CA 95014 CONTACT PERSONfTITLE: Jacquev Carev/Program Director Housing Services Phone No: (408)255-8033 Fax No: (408) 366-6090 E-Mail: ;acquevc@cupertinocommunityservices.org FUNDS REQUESTED: $ 65.000 Total Project Costs: $209.553 Is this a Public Service Project: Yes X No DCost Per Service Unit or Per Client:$500/application Funds Requested from Cupertino in FY 05/06:$65,000 Funds Received in FY 05/06: $65.000 Number of proposed unduplicated Cupertino beneficiaries: 250 households annually Number of proposed unduplicated Cupertino beneficiaries at or below current countywide median lilcome: 0-30% (Extremely low) 15% 31-50% (Very low) 50% 51-80% (low) 35% City of Cupertino Standardized Applicationfor Funding FY 06/07 13 -lOb 4. PROJECT DESCRIPTION AND NUMBER OF UNDUPLICA TED CLIENTS SERVED: Provide a brief description of the specific project being proposed. This description should clearly state what the project intends to provide or accomplish and the specific activities for which funds will be used. It should describe the City of Cupertino target population and geographic boundaries of target àreas. Also indicate the specific type and number of total un duplicated project beneficiaries (e.g. 50 lower income families, 25 homeless persons, 100 lower income households, etc.). According to the City of Cupertino General Plan, it is estimated that 1,547 households in Cupertino are considered "very-low income" and 801 households are "low-income". Overall, it states that in 2001 at least 1,651 of these lower income households are "overpaying" for housing (paying more than 30% of their income). Many residents are one paycheck away from homelessness; increasingly, professionals find themselves in this situation. Cupertino Community Services, Inc. (CCS) addresses the needs for affordable housing available to the homeless to moderate-income members in our community. CCS has successfully impiemented the Affordable Housing Program for the City of Cupertino for the past thirteen years. The CCS Affordable Housing Program administers the Cupertino Below Market Rate (BMR) Rental Program and Sales Program, as well as owns and manages the CCS Transitional Housing Program. The BMR Rental Program places low and very low income residents in over 100 BMR rental units. CCS documents eligibility and maintains an open working waiting list for prospective tenants. CCS re-qualifies all tenants on the anniversary of their move-in date or when the HUD guidelines are announced. CCS also screens and places eligible seniors into affordable units identified by the City. Currently, CCS manages 10 units al Chateau Cupertino and provides subsidies for very low income seniors to allow them to stay at The Chateau. The BMR Sales Program identifies, qualifies and places median and moderate income home buyers. CCS qualifies and maintains a waiting list for future sales projects. CCS also administers any resale of BMR purchaser units to appropriate qualified buyers. CCS staff conducts annual residency verifications and audits. The Transitional Housing Program is a four-plex that houses up to 22 homeless men, single mothers and children. Successful graduates of the Rotating Shelter Program and referred women and children qualify for this program for a maximum of two years. CCS provides on-going intensive case management, supervision and resources to ensure the progress of these tenants in becoming self sufficient. CCS creates and distributes outreach materials to publicize the availability of all Affordable Housing Programs. CCS staff provides annual updated BMR informational brochures and statistical information to the City and the public. Staff works with the Housing Commission to ensure that the Program follows City goals and objectives on a continuous basis. Do to the nature of the affordable housing crisis in the Silicon Valley, CCS not only works to place households in the BMR Program but offers case managèment to find appropriate housing for all populations. City of Cupertino 2 Standardized Application for Funding FY 06/07 /3-/07 PROJECT PURPOSE AND OBJECTIVES: Specify objectives project intends to accomplish and identify desired outcomes and benefits. How does the purpose and objectives meet the priority needs? Each potential participant is carefully screened to ensure they qualified based on the guidelines set by the City of Cupertino. The Affordable Housing Program objectives are: o To provide & maintain an adequate supply of residential units for all economic seqments: o To provide support to the City of Cupertino to meet their qoals for affordablehousinq; o To advocate for housinq that is affordable for a diversity of Cupertino households; o To assist the participants with findinq secure housinq. CCS' annual project outcomes are: o 100 BMR rental units will be occupied: o Maintain BMR sales waitinq list and notification list. o Ail BMR rental units & sales homes will be verified annuaily: o 22 homeless men. women & children receive shelter & case manaqement in the Transitional Housinq Proqram. 60% wiil find stable housinq upon leavinq the Transitional Housinq Proqram. CCS' Transitional Housing and the Cupertino Below Market Rate Program further the goals stated in the Cupertino General Plan: Goal A - An adequate suppiy of residential units for all economic segments; Goal B - Housing that is affordable for a diversity of Cupertino households. 6. PROJECT MANAGEMENT Briefly describe how the project will be managed and administered, including proposed staff time and staff functions. Director of Housing Services (95%): manages all aspects of the Affordable Housing Program; conducts intake, assessment and placement of applicants; maintains suitable waiting list; develops and publish outreach materials; ensures compliance with local, state and federal regulations; maintains statistics for reports and funding; completes funding requests and reports; conducts annual audits & trainings; advises City staff & Housing Commission on Program and community trends/needs; provides support services: volunteer coordination, community outreach, community relations. Screen and place all BMR sales applicants. Program Manager (40%): manages day-to-day operations of Transitional Housing Program; provides on-going case management. Case Manager (75%): assists in the administering of the Affordable Housing Program; provides on-going case management. City of Cupertino 3 Standardized Applicationfor Funding FY 06/07 /3 -/Oð" 7. AGENCY DESCRIPTION AND PREVIOUS CDBG, HOME OR ESG ACCOMPLISHMENTS: Please gi ve a brief general description of your agency and the services provided. Also provide a blief description of your agency's experience in providing the proposed services. If previously funded, what where goals and accomplishments of CDBG projects. For the past 30 years, CCS has been the primary source of emergency services for families and individuals in the West Valley area, which consists of West San Jose, Cupertino, Los Gatos, Monte Sereno and Saratoga. Programs include a Food Pantry, Clothing Vouchers, Emergency Cash Assistance, Homeless Shelter, Transitional Housing and Below Market Rate Housing. Each year, over 3,500 individuals utilize CCS' programs. CCS has successfully implemented the Affordable Housing Program for the City of Cupertino for the past thirteen years. The CCS Affordable Housing Program consists of administering the Cupertino Below Market Rate (BMR) Rental Program and Sales Program. During FY 04-05, the BMR Rental Program decreased its inventory by 17 units due to condo conversion. These refurbished condos then were sold to 15 qualified homebuyers. CCS is currently working to close escrow on the final homes as they are completed. CCS is a community based organization and places an emphasis on community involvement. We seek the feedback from the service population with periodic client surveys. Case managers receive input from clients and share them with all program staff on a regular basis. Additionally, CCS is a small agency where Program Directors and the Executive Director come in daily contact with clients. This allows for direct community communication with CCS management. Through immediate and ongoing assistance and the "continuum of care," CCS will continue to improve the general welfare of all economic segments and the diversity of our service area. 8. AUDIT INFORMATION: Please provide the date of the most recent audit of your organization. Describe any findings or concerns that may have been cited in the audit or in any accompanying management letter paJiicularly any pertaining to the use of CDBG funds. Also, desclibe any actions taken to correct identified findings or concerns. CCS has received a clean audit with no accompanying management letter for the FY 2004/2005. City 0/ Cupertino 4 Standardized Application/or Funding FY 06/07 / 3 -10 c¡ 9. OTHER SOURCES OF FUNDS ANTICIPATED FOR THIS PROJECT!: SOURCE ESTIMATED AMOUNT STATUS- City of Cupertino -- $65,000 Pending CDBG HUD $82,533 Committed Salvation Army $1,200 Committed CCS - Transitional $35,000 Anticipated Rental Income Individual donations $25,820 . Anticipated and Special Event funds ESTIMATED TOTAL PROJECT COST: $ 209,553 (Should equal total project cost on cover page) I Include all sources of funds including CDBG allocations. Should indicate the status of commitment of funding source, i.e. secured, committed or application pending with antícipated dates of final funding decisions. City of Cupertino 5 Standardized Application for Funding FY 06/07 /3-//¿) OZ Z-< -,..:¡ E-<~\O ~;.::o r.iI~~ ~ 0 - ß¡$g IÄE-<N OU;'" ;...::;IÄ E-<O -~ U~ o ,..., \0 o -- M - -- N o ~ -< ~ ~ ~ r.iI ,.. -< o ~ " ü 'S: ¡:; C/"J - " ::> ê o U o c € 0) ::> U r.iI ¿ -< Z ;... 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E o u c o " u u '" §~ 3 .~ ~ ;. c " -¡::¡ o o o v1 'C "" z o ¡:: u '" c => f:: .~ Q:: .¡; ~ ~ ~~ z ",,'" o c '"' = u "; .¡: .E .g ~.¡ t ~:¡a u'"' c,- ::1 ~ ~'ÕIJ'5 0' . ~ _ C I-t '" ~:1« Po. .:.¡ ...: "" o "" .~ ,.. ~ e- o 'e;. è (j J 3 -II ;L City of Cupertino Fiscal Year 2006-07 Annual Action Plan CITY OF CUPEIQ1NO Approved by City Council April ~ 2006 Resolution 06- / a -1/3 CITY OF CUPERTINO, CALIFORNIA 2006 PROGRAM YEAR ANNUAL ACTION PLAN FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM INTRODUCTION The Annual Action Plan is a one-year plan which describes the eligible programs, projects and activities to be undertaken with funds expected during the program year (Fiscal Year 2006-2007) and their relationship to the priority housing, homeless and community development needs outlined in the Consolidated Plan. FEDERAL RESOURCES The City of Cupertino's Annual Action Plan for the 2006-07 Program Year is a comprehensive approach to addressing the immediate community needs of people who are very low and low income. The Action Plan is based on a Community Development Block Grant (CDBG) entitlement of $397,635 that the City anticipates will be received from the federal Department of Housing and Urban Development (HUD) and $18,000 in program income. Exhibit A describes the agencies proposed to receive funding in the 2006-07 fiscal year. Also detailed in the exhibit are the goals and proposed funding amount for each of the agencies. Anticipated CDBG program income during the 2005-06 Program Year is estimated to total $18,000 derived from outstanding rehabilitation program loans. A portion of that program income will be allocated to support Public Service activities and administration. The city of Cupertino will allocate $62,345 to public service activities. Consistent with CDBG regulations, this amount represents no more than 15% of the combined total of the City's 2005-2006 Program Year income and the 2006-07 entitlement. In 1999 HUD informed the Santa Clara County that the San Jose Metropolitan Statistical Area is one of the high-income areas where the income limits were increased to the actual 80% of median income, adjusted for household size. The City of Cupertino will continue to use the actual 80% of median income limits for all of its CDBG programs in the 2006 Program Year. Individual activities may use a lower income eligibility criterion. OTHER RESOURCES Housing Mitigation Program The Office and Industrial Mitigation Program acknowledges housing needs created by the development of office and industrial projects. A fee is applied to new square footage of office and industrial development in the City. The fees collected are deposited in the /3-/1'-1 City's Affordable Housing Fund and are to be used for the provision of affordable housing. The City's Residential Mitigation Program applies to all new residential development of one unit or greater. Residential developers are required to designate at least 15% of the units in a development as affordable. These units are identified as the "BMR" (Below Market Rate) units. For developments of six or fewer units, the developer may pay a fee in-lieu of building the affordable units. All affordable units developed under the BMR program must remain affordable for 99 years from the date of first occupancy and, if for sale units are resold during that period, a new 99 year time period is established. The City administers the Affordable Housing Fund, which is currently supported with fees paid through the Housing Mitigation Program. Potential options for use of the housing funds include: a. Development of new affordable units. b. Conversion of existing market rate units to affordable units. c. Down payment assistance programs. d. Second mortgage programs. Cupertino Community Services - Cupertino Community Services (CCS) is a non-profit organization that assists in administering housing programs on behalf of the City of Cupertino. CCS administers the Rotating Shelter Program for homeless individuals and also manages a transitional housing facility. Further, CCS acts as the administrative agent on behalf of the City in managing and monitoring the BMR program. "Move In For Less" Program - In cooperation with the Tri-County Apartment Association, this program recognizes the high cost of securing rental housing. The program is geared to classroom teachers in public or private schools who meet income criteria. Apartment owners/managers who agree to participate in the program require no more than 20% of the monthly rent as a security deposit from qualified teachers. This reduced security deposit hopefully makes it more financially feasible for a teacher to move into rental housing. Mortgage Credit Certificate (MCC) Program -The MCC program provides assistance to first-time homebuyers by allowing an eligible purchaser to take 20% of his or her annual mortgage interest payment as a tax credit against federal income taxes. Santa Clara County administers the MCC Program on behalf of the jurisdictions in the County, including Cupertino. The program does establish maximum sales price limits on units assisted in this program and, due to the high housing costs in Cupertino, there have been few households assisted in Cupertino in recent years. )8-/1S- Second Unit Program -- The City's Second Unit Ordinance allows an additional unit to be built on any single-family residential parcel. The objective of this Ordinance is to encourage additional units on already developed parcels, such as parcels with single- family dwellings. . Teacher Housing Assistance Program - The City of Cupertino has made up to $200,000 available to assist qualified teachers in the Fremont High School, Cupertino Union and Foothill-De Anza Community College Districts for the purchase of a home within the City of Cupertino corporate limits. Neighborhood Housing Services Silicon Valley (NHSSV), administers the program for the City of Cupertino for a $20,000 fee. Below are some program higWights: · Maximum loan amount of $66,666 per household · Loans are 0% interest and deferred until the change of title, refinance for cash out, or the end of the 30-year loan term, whichever comes first. · Loan is subject to a 45-year affordability restriction that is recorded against the property. · Resale restrictions will apply to the new home. · Home to be purchased must be located within the City of Cupertino corporate limits. Density Bonus Ordinance -- The City's Density Bonus Ordinance allows a 25% increase in density for developments greater than 5 units that provide a proportion of units for very low or low-income households or housing for senior citizens. In addition to the density bonus, certain concessions can also be provided to the development, which can include: a. Reduction of Parking Requirements, b. Reduction of Open Space Requirements, c. Reduction of Setback Requirements, d. Approval of Mixed Use Zoning, e. Reduction of Park Dedication Fees, f. Reduction of application or construction permit fees, or g. Provision of tax-exempt or other financial assistance. CITIZEN PARTICIPATION The Housing Services Division of the Community Development Department is the lead agency for overseeing the development of the Consolidated Plan and Annual Action Plan. 13 -¡Ie.. This Annual Action Plan development process began with an advertised public hearing, held by the Cupertino Housing Commission on March 9, 2006 to make funding recommendation to the city council. In addition, to the public notice, written notification of the hearing was made to numerous non-profit service agencies and the city's CDBG Steering Committee for the purpose of gaining greater input for determining the best use of anticipated federal funds for addressing community needs. The City Council held an advertised public hearing on April 4, 2006, to determine the allocation of CDBG funds for the 2005 Program Year. The Annual Plan 30 day public review period occurred March 4 through April 4, 2005. The City did/ did not receive any public comments. CONSULTATION WITH OTHER JURISDICTIONS As standard practice, CDBG entitlement jurisdictions from throughout Santa Clara County meet at least quarterly to discuss issues of common interest. Meeting agendas cover such topics as projects receiving multi-jurisdictional funding, performance levels and costs for contracted public services, proposed annual funding plans, HUD program administration requirements, and other topics of mutual concern. These quarterly meetings provided the opportunity for the City to consult with other jurisdictions on its proposed use of federal funds for the 2006 Program Year. CONSOLIDATED PLAN (CON PLAN) PRIORITIES The City of Cupertino participated in a pilot program to streamline the Consolidated Plan process by allowing communities to substitute existing local plans for Consolidated Plan components. As part of the streamlined Con Plan, the City of Cupertino adopted the priorities listed in Table 2A and 2B in 2003. These tables are attached and incorporated by reference as Exhibit B of this document. Cupertino is in the process of updating its Consolidated Plan for the 2006-2009 fiscal years. GEOGRAPHIC DISTRIBUTION A map outlining geographic areas considered to be of low and moderate-income concentration is included as part to this submittal. In the map, three Census tracts indicate a higher percentage of low/mod population than all other Cupertino Census tracts. lt is from these three Census tracts that the City of Cupertino recruits three representatives of the CDBG Steering Committee. Funding support for the listed projects is based more on expressed need within the community rather than upon geographical priority. 1.3-117 ANTI-POVERTY STRATEGY In a continuing effort to reduce poverty, the city of Cupertino will make it a priority to fund agencies that provide direct assistance to the homeless and those in danger of becoming homeless and make a commitment to improve the communication and service delivery capabilities of agencies and organizations that provide programs to assist the homeless. Depending on funding availability, Cupertino will continue to provide assistance to public agencies and nonprofit organizations providing neighborhood housing services, supportive services to the homeless, older adults with physical or mental impairment, the mentally ill, victims of domestic violence, and households with abused children among others. Coordinate with public agencies providing job training, life skills training, lead poisoning prevention and remediation and other education programs that listed in the City's Consolidated Plan strategies. HOMELESS AND SPECIAL NEEDS In previous years, the City of Cupertino appropriated $20,000 in CDBG funds for the Sobrato Family Living Center Project. In 2000, the City will also contributed to the Horne Safe-Santa Clara providing transitional housing for survivors of domestic violence who are considered at-risk for homelessness. In addition to these capital project subsidies, the City will fund public service activities related to homelessness. During the 2006 program year, the city will provide $21,409 to the Faith in Action Rotating Shelter Program and $3,987 to Emergency Housing Consortium for emergency shelter to Cupertino families. The City of Cupertino will also continue to coordinate services to the homeless through such inter-agency efforts as the Collaborative, Help House the Homeless, and the Community Technology Alliance and support the regional Continuum of Care. In addressing senior services, the City will continue advocacy for the increased dissemination of accurate information and counseling for seniors and other persons regarding housing options available. This will be accomplished through a cooperative effort with the Cupertino Senior Center, Cupertino Community Services and the Cupertino Public Library. /3-/ (4' LEAD-BASED PAINT Lead-based paint awareness and abatement will be fully integrated by the City of Cupertino into its assisted housing programs. Each tenant, landlord and property owner will be informed of the dangers, symptoms, testing, treatment and prevention of lead-based paint poisoning. Lead-based paint hazard stabilization or abatement will be provided in each and every rehabilitation project. Furthermore, adherence to Federal guidelines for reduction activities with lead-based paint is provided for in every federally funded rehabilitation loan. PUBLIC HOUSING The City will continue to encourage the local Public Housing Authority to develop affordable units in the city of Cupertino. FAIR HOUSING Cupertino continues to support both the purpose and goal of fair housing and works to achieve fair housing in administering federal, State and local programs. The City also supports the development of affordable housing stock that is an important part of a fair housing initiative, given the high cost of local housing. In conjunction with other jurisdictions in Santa Clara County, the City commissioned a comprehensive survey to identify unmet needs and unidentified barriers, to assess the delivery of fair housing services, and to recommend action steps to meet the County's fair housing needs. The study was completed in 2003 and the city will be working with the other Santa Clara County to review program changes as a result of the study. The City prepared an Analysis of Impediments to Fair Housing Choice (AI) in 2004. The proposed actions to be undertaken by the City in the 2006 Program Year consist of the following: · The City will continue to require developers to provide relocation assistance when residents will be displaced. · The City will continue to provide a housing program that allows for modification of existing housing facilitating the needs of persons with disabilities. · The City will continue to support non-profit organizations whose purpose is to aid in the furthering of fair housing in the community. Methods of support could include notification of fair housing rights and responsibilities distributed in brochures located in public buildings, public service announcements on the local access channel or similar methods. 13-/19 · The City will continue to allow for the construction of higher occupancy housing complexes on a case-by-case basis when possible, for all economic segments of the community. PROGRAM MONITORING Performance monitoring for compliance to federal program requirements is scheduled at least once annually for projects that are under service contract. Monitoring of federally funded activities is undertaken for projects that are either under an annual or longer-term performance period. In addition, the City undertakes an annual Single Audit according to the requirements of the federal Office of Management and Budget. As standard practice, notification is made to HUD on the availability of the City's annual audit. /3 -no ~z ¡------- ) L_ ï ,I,' ~~u ---~------- ----- ---- j i Lu____ 10 (¡;I 0 ~ C1> (Q OJ C1> (IJ CD c Cl. (IJ » -i ~ QJ C1> () ro - (IJ i ¡ ---1 (/------_!:¡ -- i' ,I i' ,.I i ¡ ¡ ~.../''''''~ì r-------.-J í..: ~ 'c, ! i ! aJ o c OJ Cl. ro ~ '< ;·~1 I : : I I : :_.J o C -0 C1> ;:¡. ::ï o o ~ aJ o c OJ Cl. ro -< ____n_ ------j i i,------- 'I -- I' :1 I: 'I I' 'i I: 'J ! ¡ i i t / -.--' (~', ,r-. ¡ " _/' - . -.. /"/ i'" "\ ,/ ", i ' ¡ " ,"_" ,I. : ....... /--_"--.1 ! [' -'-.--/ í -I .., III con .'" ...UI ~o o o"J o"J o w -I .., III ,n 0'" ~UI o 0 o"J o"J o N -1,- ..,' III _, ... n " . r1' IDUI ~o o o"J o"J o ... n c 't:J tD "'t 1"'1' -. ::I o ... o :e ....... :s: o Co "tI tD "'t n tD ::I 1"'1' DI 10 tD UI [::1 ... .., III con .'" COUl ~o o o"J co '0 -!)) -I .., III Nn ..... t"t; ëoUl 00 Cì',o"J co ~ ! ! 1" /...~ .-"/ --- ,c·,..- ~ -I .., III Nn ...'" ëoUl ~o o co ... o ... _e. -! .., N~ 0'" OUl ~O o co o o N -I .., D.I ...n Nr+ :¡"UI ~O o co ... ----.0 !N '--. y--; :~ I ..~ /3-/:2../ Exhibit A SUMMARY OF CDBG AND AFFORDABLE HOUSING FUND APPLICATIONS PUBLIC SERVICE GRANTS: A. Catholic Charities of Santa Clara County Long Term Care Ombudsman Program 2006-07 Request: $4,375 Annual Goal: Provide advocacy for 240 unduplicated Cupertino residents and investigate and resolve 20 complaints. Project Description: Provide advocacy for Cupertino residents in long term care facilities to ensure they have a voice in their own care and treatment. The program will receive, investigate and resolve any complaints associated with the care of the long term care facility residents. Recommendation: $0 from CDBG, encourage City Council to consider funding $3,187 from Human Service Grants program. The program meets a high priority according to Table2B of the Cupertino Consolidated Plan. This program was previously funded at the same level through the Human Services Grants program of the Cupertino General Fund. B. Community Technology Alliance Homeless Management Information System Santa Clara County 2006-07 Request: $5,000 Annual Goal: Provide training and support to 100 programs offering support services to the homeless. Project Description: Create a web-based system collecting information on homeless services and collecting uniform data countywide on the homeless served by each service provider. Recommendation: $0 from CDBG and Human Service Grants program. The program does not meet a high priority according to Table 2B of the Cupertino Consolidated Plan since it is indirectly serving the homeless population. With a overall decrease in funding of 13.5% this year, staff does not believe it is prudent to add another agency to the funding list. /.3-/2.:L.. Exhibit A C. Cupertino Community Services Comprehensive Assistance Program 2006-07 Request: $54,000 Annual Goal: Provide support services to 1500 unduplicated Cupertino households. Project Description: Cupertino Community Services has provided support services to the West Valley's low and very-low income households since 1973. Support services include a food pantry, clothing closet and rental assistance. Recommendation: $16,435 from CDBG, encourage City Council to fund $17,601 from the Human Service Grants Program. The agency provides necessary services to Cupertino residents. This activity is a medium priority need in the Cupertino Consolidated Plan. D. Cupertino Community Services Rotating Shelter Program 2006-07 Request: $25,000 Annual Goal: Provide a maximum of 90 days shelter to 80 homeless persons per year in churches located in Cupertino, Saratoga and Sunnyvale. The program also provides counseling and other support services to help stabilize the guest's long term housing situation. Project Description: A total of 11 churches and one synagogue in Cupertino, Sunnyvale, Saratoga and Santa Clara participate in the program, 11 of which are "host" churches. Each of the "host" churches provides shelter for a 30-day period. These "host" churches have the responsibility of providing the guest with meals; YMCA passes for showers, etc. CCS provides additional support to the shelter guests, including job counseling and assistance in finding transitional and permanent housing. Recommendation: $21,409 Cupertino Community Services has been very successful in administering this program and it remains one of the most successful rotating shelter programs in the county. CCS has applied to the cities of San Jose and Sunnyvale and has been successful at receiving County Emergency Shelter Grant funding. Staff recommends the City continue its commitment to the Rotating Shelter Program. /3 -/J..3 Exhibit A E. Emergency Housing Consortium, Inc. Emergency Shelter Program 2006-07 Request: $4,000 Annual Goal: Provide emergency shelter to 25 unduplicated Cupertino residents at emergency shelter facilities throughout Santa Clara County. Project Description: Provide 2,000 nights of shelter and supportive services to meet the needs of 25 unduplicated homeless Cupertino residents. Recommendation: The program meets Consolidated Plan. $3,987 a high priority according to Table 2B of the Cupertino F. Live Oak Adult Day Services Adult Day Care for Seniors 2006-07 Request: $16,886 Annual Goal: Provide "scholarships" to 11 Cupertino low-income seniors enabling them to receive adult day care at the facility. Project Description: Cupertino Senior Day Services provides services for seniors at risk of being institutionalized. Seniors can be dropped off at the Cupertino facility to receive care and participate in recreational activities while farnil y members are working. Recommendation: $8,737 from CDBG and encourage City Council to fund $5,983 from the Human Service Grants Program. As the Cupertino population ages, more seniors are in need of this valuable service. Cupertino does not have a large inventory of senior assisted living units, programs such as Cupertino Senior Day Services provides families with an alternative to moving parents and older family members into an assisted living setting. / 3 -/.;(~ Exhibit A G. Outreach and Escort Special Needs Transportation 2006-07 Request: $10,800 Annual Goal: Provide 9,900 discounted trips to 210 eligible Cupertino residents. Project Description: Provides frail seniors and disabled adults with door-to- door transportation to medical appointments, shopping, adult daycare, senior nutrition programs, etc. Requested funds will be used to subsidize $1.00 of the $3.50 rider's fare charged to Cupertino residents under the AD AI Paratransit Program. Recommendation: $0 from CDBG, encourage City Council to consider funding $7,115 from Human Service Grants program. Although this is a worthwhile program that provided a needed service a Cupertino population, there is not enough money in the CDBG Public Service budget to fund this program. H. Second Harvest Food Bank of Santa Clara and San Mateo Counties Operation Brown Bag 2006-07 Request: $4,000 Annual Goal: Provide food allotments to 75 unduplicated Cupertino residents. . Project Description: Provide brown bags filled with food donations to Cupertino seniors at Union Church of Cupertino. Recommendation: $0 from CDBG, encourage City Council to consider funding $3,512 from Human Service Grants program. The program meets a high priority according to Table 2B of the Cupertino Consolidated Plan. This program was previously funded at this same level through the Human Services Grants program of the Cupertino General Fund. I. Senior Adults Legal Assistance 2006-07 Request: $11,500 Annual Goal: Serve 60 Cupertino seniors. /3-/.;¿S- Exhibit A Project Description: Senior Adults Legal Assistance (SALA) provides free legal services to low and very low-income seniors at the Cupertino Senior Center. Legal services provided are in the area of consumer complaints, housing, elder abuse, and simple wills. Recommendation: $9,948 Several years ago, the city council directed staff to work with SALA to increase their services and funding level. The Cupertino Senior Center has stated that the increased grant has helped tremendously during the past few years and would like to encourage the city to continue funding the agency at the increased funding level. J. The Support Networ.k for Battered Women Domestic Violence Services for Cupertino Families 2006-07 Request: $4,451 Annual Goal: Serve a total of 14 unduplicated Cupertino residents. Project Description: The Support Network operates Santa Clara County's omy 24-hour, crisis line for victims of domestic violence. The shelter provides support services including emergency housing to battered women. Recommendation: $1,600 from CDBG and encourage City Council to fund $2,602 from Human Service Grants program. The Support Network for Battered Women provides a valuable resource to Cupertino residents as well as law enforcement officers in the city. However, the agency has not had a representative present at the CDBG Steering Committee meeting for the past two years and the Committee views this as a lack of commitment to the program. CONSTRUCTION/ ACQUlSITION/REHABILIT ATION PROJECTS: K. Rebuilding Together Silicon Valley Neighbor-to-Neighbor Program 2005-06 Request: $15,000 Annual Goal: Serve 2-4 eligible Cupertino households. Project Description: Maintenance and repairs to assist very low and low income homeowners in maintaining their housing units. /3-/2" Exhibit A Recommendation: $15,000 from 2005-06 CDBG Allocation Rebuilding Together Silicon Valley will take the place of Economic and Social Opportunities to make minor repairs in homes of eligible Cupertino households. ADMINISTRA TIONjF AIR HOUSING: 1. Eden Council for Hope and Opportunity (ECHO) Fair Housing Services 2006-07 Request: $11,159 Annual Goal: Fair housing education to the housing industry, investigating allegations of discrimination (11 cases a year). Project Description: Provide fair housing assistance to the city of Cupertino, including conducting presentations, counseling housing providers, and investigating allegations of discrimination. Recommendation: $8,823 ($802 per low and moderate income client) The program will provide a valuable service to the City of Cupertino, however, it. appears that the agency serves fewer and fewer low and moderate income clients each year. At the recommendation of the local HUD office, the agency will only receive reimbursement for serving low and moderate-income Cupertino residents. Staff is suggesting a reimbursement rate of $802 per low and moderate-income client. ECHO has been providing Cupertino's fair housing services for many years. Staff likes the consistency of having ECHO continue the program. Staff would like to require that the agency be required to meet with local apartment managers annually to review fair housing law and provide informational meeting for tenants on fair housing. AFFORDABLE HOUSING FUND: M. Mfordable Housing Placement Program Cupertino Community Services, Cupertino 2006-07 Request: $65,000 Annual Goal: Provide placement and necessary support services to 75 households (250 individuals). Continue current services. Project Description: Cupertino Community Services has been responsible for the screening and placement services for ten senior units located at Chateau Cupertino as well as below market rate rental units. They maintain a waiting list for /3 -/.;J. 7 Exhibit A qualified applicants and provide services to those placed in the affordable units. Recommendation: $65,000 (Affordable Housing Fund) The agency has successfully performed the necessary task of screening and placement for Chateau Cupertino, City Center Apartments and compiling waiting lists for the below market rate program. Cupertino Community Services also continues to expand services beyond the scope specified by the City. The city of Cupertino oversaw the Below Market Rate program and monitored the BMR rentals at Forge-Homestead and Aviare Apartments. However, limited staff time made auditing the Aviare and Forge-Homestead programs impossible. Last year's $10,000 funding increase enabled CCS to devote a full-time employee to the program. This employee is responsible for auditing A viare and Forge- Homestead Apartments, as well as handling all BMR ownership resale requests. The staff person would also assemble procedural manuals for both the ownership and rental programs. These manuals will assist any new staff person taking over the program as well as document procedures. /3 -12 g Exhibit B TABLE 2A Priority Needs Summary Table PRIORITY Prim ily Need HOUSING NEEDS Level Unmet GOALS High, Medium, Low Need - (households) 0-30% H 121 64 Small Related 31-50% H 130 95 51-80% L 33 38 0-30% M 41 3 Large Related 31-50% M 43 41 51-80% L 32 38 Renter 0-30% M 65 21 Senior 31-50% M 65 25 51-80% L 30 10 0-30% L 0 0 All Other 31-50% L 0 0 . 51-80% L 0 0 0-30% H 104 25 Owner (BMR ownership units) 31-50% M 64 3 51-80% L 56 40 Special Needs (Rotating shelter, Housing authority 0-80% H 343 115 numbers and SUDDort Network Total Goals 518 , . . .. , !.. "" . I· . . , Total 215 Goals 518 Total 215 Renter Goals 450 Total 215 Owner Goals 68 /3 -/.:z 1 Exhibit B TABLE2B Community Development Needs . . . . I . , PUBLIC FACILITY NEEDSfuroiec~ Senior Centers L Handicapped Centers L Homeless Facilities M 26 $6,500,000 $25,000 Youth Centers L Child Care Centers M 37 $9,250,000 Health Facilities L Neighborhood Facilities L Parks and/ or Recreation Facilities M $1,325,000 $800,000 Parkinp" Facilities L Non-Residential Historic Preservation L Other Public Facility Needs L INFRASTRUcrURE (pro¡ects) Water/Sewer Improvements L Street Improvements M $3,750,000 $750,000 Sidewalks M 30,000 LF $375,000 $75,000 Solid Waste Disposal Improvements L Flood Drain Improvements M . $1,275,000 $975,000 Pedestrian/Bicycle Facilities M $5,975,000 $875.000 Traffic Facilities M $795.000 $795,OOC PUBLIC SERVICE NEEDS (peonl~ Senior Services H 350 $595,000 $21,867 Disabled Services L Youth Services L 32 $40,677 $10,000 Child Care Services M 37 $55,500 Transportation Services . M $10,800 Substance Abuse Services L Emvlovment Training H 59 $147,500 $10,000 Health Services L Lead Hazard Screening L Crime Awareness L Domestic Violence Support H 26 $11,700 $5,900 Food, Clothing and Other Basic Needs M 1,910 $47,750 $8,333 ECONOMIC DEVELOPMENT ED Assistance to For-Profits(businesse.;) M * ED Technical Assistance(businesses) M * Micro-Enterprise Assistance(businesse-;) L Rehab; Publicly- or Privately-Owned Commercial/Industrial (proiects) L Clio Infrastructure Development (proiects) L Other Clio Improvements(proiec~ L PLANNING Planninv M $750,000 $50,000 TOTAL ESTIMATED DOLLARS NEEDED: $30,893,12 $4,411,900 /3-/3D