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CC 05-03-2022 Study Session Item No. 1. FY 22-27 CIP Projects Report_Staff PresentationMay 3, 2022 City Council – Study Session FY 22-27 CIP Projects Report CC 05-03-2022 Study Session Item No. 1 For more detail on the status of current CIP projects, refer to the City’s CIP dashboard: https://gis.cupertino.org/webmap/cip/ CIP Dashboard Navigation: Cupertino.org > Public Works > City Construction Projects (CIP) (on the left sidebar) > Interactive Dashboard FY 22-23 CIP Projects Agenda ●The CIP Process ●Current CIP projects ●Proposed CIP projects ●Comments The CIP ProcessThe CIP Process The Capital Improvements Program (CIP) Administration Division provides design and construction administration for all capital improvement projects including streets, sidewalks, storm drainage, buildings, parks, bicycle and pedestrian improvements, and other public facilities. The Division ensures that all public improvements are designed and constructed in accordance with community expectations and City standards. The Division places safety of the public, City employees, and workers as the highest priority in the delivery of capital projects. What is CIP? A Capital Improvement is something that: •Enhances the unit of property; or •Restores or Prolongs the useful life of the unit of property; or •Adapts the unit of property to a new or different use. Capital Improvements are added to the City’s assets, and maintenance or repairs are deductible costs of operations. A Capital Improvements project is typically distinguished from a Maintenance project by: (1) outside consultants are needed and/or (2) the implementation budget exceeds +/- $60,000. What is a Capital Improvements Program (CIP) Project? The City Work Program (CWP) Projects manifest the Goals and Policies established by the City Council, and thus, the Community. The CWP guides some of the major efforts of the City for the upcoming fiscal year, ensuring that staff efforts are aligned with those goals. The City Manager’s Office (CMO) directs these projects. The Capital Improvements Program (CIP) Projects emanate from the need to improve our City’s Assets, like streets, storm drains, buildings, parks, and trails. Public Works (PW) department directs these projects. What is the difference between CIP and CWP? How do we choose the CIP projects? City Staff are asked to submit Project Proposals to CIP: field staff have the best sense of “what’s broken and needs fixing”, especially critical Health and Safety issues. We consider the stated Council Priorities about Capital Improvements from direct messaging, CMO directives, and/or Council meeting discussions and Community feedback. The City’s Master Plans and General Plan have many stated goals and policies that affect the generation of CIP projects. We review the directives found there and from the Commissions’ stated priorities. We evaluate what is the most Fiscally responsible use of City resources, including staff time and funding. If projects have secured (or could secure) outside funding, that is also considered. What are the next steps? Tonight, Council is asked to: •Comment on the proposed FY22-23 CIP program, and •Comment on the projects presently listed in the FY23-27 CIP programs Next Steps: •May 17, City Council meeting: Review/Comment on the Fiscal Year (FY) 2022-23 Proposed Budget •June 21, City Council meeting: Fiscal Year (FY) 2022-23 Budget Adoption Current CIP ProjectsCurrent CIP Projects CIP Projects 40 active projects: 12 Parks & Rec, 16 Bike/Ped, 5 Streets & Grounds, and 7 Facilities 1.All-Inclusive Play Area (External Funding) 2.Annual Playground Replacement (Multi-year) 3.Blackberry Farm Golf Renovation / Alternative Use Study 4.Blackberry Farm Pool Improvements 5.Citywide [Satellite] Community Garden 6.Full-sized Outdoor Basketball Court (External Funding) 7.Lawrence-Mitty Park - Master Plan 8.Memorial Park – Amphitheater Improvements 9.Memorial Park – Pond Repurposing 10.Memorial Park – Specific Plan Design 11.Park Amenity Improvements (Multi-year) 12.Tree Inventory - Stevens Creek Corridor 13.Bicycle Blvd Interim Improvements, Ph. 2 14.Bicycle Blvd Interim Improvements, Ph. 3 15.Civic Center Parking Analysis 16.Homestead/DeAnza - Construction 17.Homestead/De Anza – Design (External Funding) 18.I-280 Trail - Central Segment (External Funding) 19.I-280 Trail - East Segment (External Funding) 20.McClellan Rd Sep. Bike Corridor, Ph. 3 (External Funding) 21.Regnart Creek Trail Fencing 22.School Walk Audit Implementation (External Funding) 23.Stelling and Alves Crosswalk Installation 24.Stevens Creek Blvd & Bandley Dr. Signal Upgrades (Ext’l Fund) 25.Stevens Creek Blvd Class IV Bikeway Ph. 2 - Design 26.Stevens Creek Blvd Class IV Bikeway Ph. 2A – Construction 27.Stevens Creek Blvd Class IV Bikeway Ph. 2B – Construction (External Funding) 28.Traffic Calming 29.Pumpkin and Fiesta Storm Drain project, Phase 1 and 2 30.Regnart Road Improvements 31.Retaining Wall Repair - Cordova Road 32.Sidewalk Improvements - Orange and Byrne Avenues (External Funding) 33.Street Light Installation - Annual Infill (Multi-year) 34.ADA Improvements (Multi-year) 35.City Hall and Community Hall Improvements (Programming and Feasibility) 36.City Hall Annex (10455 Torre Avenue Improvements) 37.Citywide Building Condition Assessment Implementation 38.Electric Vehicle Parking Expansion (External Funding) 39.Library Expansion Project 40.QCC Multi-Site Sustainable Infrastructure Upgrade (External Funding) *Green = Parks & Rec *Blue = Bike Ped *Red = Streets & Grounds *Orange = Facilities CIP Projects 20 projects in Design phase, 6 projects in RFQ/RFP, 6 projects in Construction, and 8 projects are Ongoing or Feasibility Studies DESIGN: 1.All-Inclusive Play Area 2.Blackberry Farm Pool Improvements 3.Citywide [Satellite] Community Garden 4.Full-sized Outdoor Basketball Court 5.Lawrence-Mitty Park - Master Plan 6.Memorial Park – Pond Repurposing 7.Bicycle Blvd Interim Improvements Ph. 3 8.Homestead/De Anza – Design 9.I-280 Trail - Central Segment 10.I-280 Trail - East Segment 11.McClellan Road Separated Bike Corridor, Ph. 3 12.Stevens Creek Blvd and Bandley Dr. Signal Upgrades 13.Stevens Creek Blvd Class IV Bikeway, Ph. 2 - Design 14.Stevens Creek Blvd Class IV Bikeway Ph. 2A – Construction 15.Stevens Creek Blvd Class IV Bikeway Ph. 2B – Construction 16.Pumpkin and Fiesta Storm Drain project, Ph. 1 and 2 17.Regnart Road Improvements 18.Retaining Wall Repair - Cordova Road 19.Sidewalk Improvements - Orange and Byrne Avenues 20.Citywide Building Condition Assessment Implementation RFQ/RFP: 1.Memorial Park – Amphitheater Improvements 2.Memorial Park – Specific Plan Design 3.Homestead/DeAnza - Construction 4.City Hall Annex (10455 Torre Ave Improvements) 5.Electric Vehicle Parking Expansion 6.QCC Multi-Site Sustainable Infrastructure Upgrade CONSTRUCTION: 1.Park Amenity Improvements 2.Annual Playground Replacement 3.Bicycle Blvd Interim Improvements Ph. 2 4.Regnart Creek Trail Fencing 5.Stelling and Alves Crosswalk Installation 6.Library Expansion Project ONGOING/FEASIBILITY: 1.Blackberry Farm Golf Renovation / Alternative Use Study 2.Tree Inventory - Stevens Creek Corridor 3.Civic Center Parking Analysis 4.School Walk Audit Implementation 5.Traffic Calming 6.Street Light Installation - Annual Infill 7.ADA Improvements 8.City Hall & Comm. Hall Impr (Programming and Feasibility) *Green = Parks & Rec *Blue = Bike Ped *Red = Streets & Grounds *Orange = Facilities CIP Projects 9 completed projects, 6 deferred (on hold) projects DEFERRED PROJECTS: 1.Stevens Creek Corridor Park Chain Master Plan 2.Sports Center Community Needs Analysis 3.I-280 Trail - West Segment 4.McClellan Road Separated Bike Corridor - Byrne Ave to Imperial Ave, Phase 4 5.Interim City Hall 6.City Bridge Maintenance Repairs *Green = Parks & Rec *Blue = Bike Ped *Red = Streets & Grounds *Orange = Facilities FY21-22 COMPLETED PROJECTS: 1.Lawrence-Mitty Park – Annexation** 2.Bicycle Wayfinding Signage 3.Bubb Road Separated Bikeway 4.Carmen Road Bridge Right-of-Way 5.Mary Avenue Protected Bikeway 6.Regnart Creek Trail 7.Quinlan Preschool Shade Structure 8.City Lighting LED Transition Assessment 9.Stevens Creek Bank Repair Concept 10.Street Light Replacement – Citywide (Labor) **Lawrence-Mitty Park – Acquisition was reported Complete last year. However, Annexation was recently completed. CIP Project Funding ACTIVE PROJECTS $53,140,762 COMPLETED PROJECTS $5,653,645 DEFERRED PROJECTS $3,242,700 TOTAL FUNDING $62,037,107 TOTAL ACTIVE PROJECTS FUNDING $53,140,762 ACTIVE PARKS & REC PROJECTS $15,813,485 ACTIVE BIKE PED PROJECTS $14,553,535 ACTIVE STREETS & GROUNDS PROJECTS $8,561,834 ACTIVE FACILITIES PROJECTS $14,211,908 *Green = Parks & Rec *Blue = Bike Ped *Red = Streets & Grounds *Orange = Facilities Proposed CIP ProjectsProposed CIP Projects Multi-Year/Annual CIP Projects 1.ADA Improvements (Annually funded): $95,000 2.Annual Playground Replacement (Year 3 of 5): $300,000 3.Park Amenity Improvements (Year 3 of 5): $200,000 4.Street Light Installation - Annual Infill (Annually funded): $75,000 Additional Funding for Current Projects Some current CIP projects may require additional funding, due to the increased construction costs. All are pending construction bids, and expected in Q1 for FY-22-23: •Citywide [Satellite] Community Garden (FY22-23: Wilson Park) •Regnart Road Improvements •Full-sized Outdoor Basketball Court (Wilson Park) •Sidewalk Improvements - Orange & Byrne Unfunded/Future CIP Projects 1.Bollinger Road Bike Improvements 2.Carmen Road Bridge - Design 3.Carmen Road Bridge - Construction 4.Stevens Creek Blvd Separated Bikeway, Phase 3 - Design 5.Don Burnett Bridge LED Lighting Upgrade 6.Memorial Park Softball Field LED Lighting Upgrade 7.Regnart Road Improvements: Ph. 3 -6 8.ADA 2015 report Update/Dashboard 9.Citywide Building Condition Assessment Implementation 10.Community Hall Improvements 11.QCC skylight renovation *Green = Parks & Rec *Blue = Bike Ped *Red = Streets & Grounds *Orange = Facilities 12.Blackberry Farm Bocce Ball Shade Structure 13.Blackberry Farms Golf Course Improvements 14.Jollyman Park Dog Off-Leash Area (DOLA) Pathway 15.Lawrence Mitty Park - Design & Construction 16.Linda Vista Park Picnic Area Shade Structure 17.Major Facilities [Results] - Programming and Design 18.Memorial Park - Design & Construction 19.Portal Park Picnic Area Shade Structure FY 22-23 CIP Projects *Green = Parks & Rec *Blue = Bike Ped *Red = Streets & Grounds *Orange = Facilities PROPOSED PROJECTS: 1.Blackberry Farms Pools Splash Pad 2.Jollyman All-Inclusive Play Area: Adult-Assistive Bathroom Facilities 3.Major Recreation Facilities: Use and Market Analysis 4.De Anza Boulevard Buffered Bike Lanes 5.City Lighting LED improvements 6.City Hall Renovation/Replacement and Library Parking Garage: Design and Construction 7.Stocklmeir, Byrne and Blesch: Inspection Reports and Analysis Blackberry Farm Pools Splash Pad Proposed Budget: $500,000 Proposed Scope: Design and construct a splash pad to replace the slide feature at the Blackberry Farm Pools. Jollyman All-Inclusive Play Area: Adult-Assistive Bathroom Facilities © exeloo.com Proposed Budget: $850,000 Proposed Scope: Design and construct a new adult- assistive bathroom facility adjacent to the All-Inclusive Play Area. Major Recreation Facilities: Use & Market Analysis Proposed Budget: $350,000 Proposed Scope: Commission a report to study possible locations for new major facilities: Aquatic, Fine Arts/ Performance and/or Recreation Facilities. Existing recreational and arts facilities will be reviewed, and a recommendation based on need, available locations, and financial investments required. The Market Analysis and Business Plan will be the first phase in the potential development of additional recreation facilities in the City. De Anza Blvd Buffered Bike Lanes Proposed Budget: $525,000 Proposed Scope: Restripe De Anza Blvd to include a painted buffered zone between the existing bike lane and the vehicle lanes. © Google City Lighting - LED Improvements Proposed Budget: $1,300,000 Proposed Scope: Implement the transition of the City's streetlight infrastructure from induction and other fixtures to LED fixtures, to meet the "Dark Sky" Ordinance requirements and to reduce light pollution and energy costs. © Google Stocklmeir, Byrne and Blesch: Inspection Reports and Analysis Proposed Budget: $50,000 Proposed Scope: Instigate property inspection reports and work with outside consultants to develop initial use and business strategies appropriate for the three residential properties owned by the City. City Hall Renovation / Replacement and Library Parking Garage: Design & Construction Proposed Budget: $4,000,000 Proposed Scope: Design and Construction of the City Hall and Library Parking Garage project. The City Hall scope which includes structural upgrades, renovation of mechanical/electrical and life- safety infrastructure, improvements to workplace and accessibility, and purposeful construction of the emergency operations center (EOC). The Library Parking garage will be a 3-story above-ground structure in the SE corner of the existing parking lot. For FY22-23 funding/scoping, we propose initiation of the Design and Management Consultant services only. City Hall Renovation / Replacement and Library Parking Garage: Design & Construction Council Review of Civic Center Projects December 2012: Analysis of City Hall presented to Council as part of the Civic Center Master Plan July 2015: Civic Center Master Plan presented to Council, including City Hall Renovation/Replacement December 2015: Report presented to Council indicating that City Hall Renovation/ Replacement project would exceed $40M. February 2018: Civic Center Master Plan revisited; City Hall project was not supported by Council. Alternatively, Library Expansion Project was approved and subsequently funded in October 2018. May 2021: Council approved funding for Torre Avenue/City Hall Annex project & City Hall Feasibility Study. City Hall Renovation / Replacement and Library Parking Garage: Design & Construction Critical life safety issues and the need for operational continuity in the event of an earthquake make this the top CIP priority recommendation Seismic and other issues have been documented in multiple reports provided to the City Council in 2011, 2012, 2014 and 2021 2021 structural analysis: “Based on a review of the existing design…..the current building is very vulnerable to seismic damage…The building relies on concrete shear walls for lateral load and resistance and a combination of concrete walls and isolated concrete columns to support gravity load. These elements do not have sufficient ductility to resist seismic lateral displacements without sustaining significant damage. Damage to these critical gravity load-resisting elements could result in collapse of the roof structure. The life safety and economic risk could be substantial.” Building Condition / Status Existing Building 24,140 SF City Hall Renovation / Replacement and Library Parking Garage: Design & Construction Cost & Scope Scenarios SEISMIC ADA/ACCESSIBILITY MECH, ELECT, PLUMBING & IT PROGRAMMING (INTERIOR) FUTURE-PROOFING / + STORY PARKING SEISMIC RETROFIT …triggers Full Accessibility for the building City Hall Renovation / Replacement and Library Parking Garage: Design & Construction $7M SEISMIC ADA/ACCESSIBILITY MECH, ELECT, PLUMBING & IT PROGRAMMING (INTERIOR) FUTURE-PROOFING / + STORY PARKING Cost & Scope Scenarios City Hall Renovation / Replacement and Library Parking Garage: Design & Construction $11M SEISMIC ADA/ACCESSIBILITY MECH, ELECT, PLUMBING & IT PROGRAMMING (INTERIOR) FUTURE-PROOFING / + STORY PARKING SEISMIC + ACCESSIBILITY Cost & Scope Scenarios City Hall Renovation / Replacement and Library Parking Garage: Design & Construction SEISMIC ADA/ACCESSIBILITY MECH, ELECT, PLUMBING & IT PROGRAMMING FUTURE-PROOFING / + STORY PARKING $21M SEISMIC + ACCESSIBILITY + MEP Cost & Scope Scenarios City Hall Renovation / Replacement and Library Parking Garage: Design & Construction SEISMIC ADA/ACCESSIBILITY MECH, ELECT, PLUMBING & IT PROGRAMMING (INTERIOR) FUTURE-PROOFING / + STORY PARKING $28M SEISMIC + ACCESSIBILITY + MEP + INTERIOR/PROGRAMMING Cost & Scope Scenarios City Hall Renovation / Replacement and Library Parking Garage: Design & Construction SEISMIC ADA/ACCESSIBILITY MECH, ELECT, PLUMBING & IT PROGRAMMING (INTERIOR) FUTURE-PROOFING / + STORY PARKING $48M SEISMIC + ACCESSIBILITY + MEP + INTERIOR/PROGRAMMING + STORY Cost & Scope Scenarios City Hall Renovation / Replacement and Library Parking Garage: Design & Construction SEISMIC ADA/ACCESSIBILITY MECH, ELECT, PLUMBING & IT PROGRAMMING (INTERIOR) FUTURE-PROOFING / + STORY PARKING $79.6M SEISMIC + ACCESSIBILITY + MEP + INTERIOR/PROGRAMMING + STORY + PARKING Cost & Scope Scenarios FY 22-23 CIP Projects *Green = Parks & Rec *Blue = Bike Ped *Red = Streets & Grounds *Orange = Facilities PROPOSED PROJECTS: 1.Blackberry Farms Pools Splash Pad 2.Jollyman All-Inclusive Play Area: Adult-Assistive Bathroom Facilities 3.Major Recreation Facilities: Use and Market Analysis 4.De Anza Boulevard Buffered Bike Lanes 5.City Lighting LED improvements 6.City Hall Renovation/Replacement and Library Parking Garage: Design and Construction 7.Stocklmeir, Byrne and Blesch: Inspection Reports and Analysis Thank You!