08 Budget Adjustment
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City Hall
10300 Torre Avenue
Cupertino, CA 95014-3255
Telephone: (408) 777-3220
Fax: (408) 777-3366
DEPARTMENT OF ADMINISTRATIVE SERVICES
SUMMARY
Agenda Item No: 51
Meeting Date: April 4, 2006
SUBJECT AND ISSUE
Approve a budget adjustment for coverage of additional meetings in the month of March,
BACKGROUND
Staff budgets each year to provide the Planning Commission, City Council and other
organizations with coverage of pre-planned, standard meetings or events. During fiscal year
2004/05, additional meetings resulted in a budget overrun in several departments for recording,
editing and documentation of the meetings,
In an effort to avoid overruns this year, we are asking for your approval each time we have new
meeting dates added to the calendar. For the month of March, coverage was provided for the
following additional City Council/Planning Commission meetings:
March 8 - City Council - Taylor Woodrow
March 15 - Planning Commission - Various
March 23 - City Council- Vallco
Each meeting is estimated to cost the city $3,500 in staff time. This includes packet preparation,
overtime, recording of minutes, follow up of items, taping and editing.
FISCAL IMPACT
Appropriation from the general fund will be needed in the amount of $1 0,500 for the month.
RECOMMENDATION
Approve a budget adjustment for coverage of additional meetings in the month of March.
Submitted by:
Approved for submission:
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Carol A, Atwood
Director of Administrative Services
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David W, Knapp
City Manager
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