08-19-2021 Searchable PacketCITY OF CUPERTINO
DISASTER COUNCIL
AGENDA
This will be a teleconference meeting with no physical location .
Thursday, August 19, 2021
2:00 PM
Special Meeting
TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE
SPREAD OF COVID-19
In accordance with Governor Newsom’s Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 1:00 p.m. on Thursday, August 19 to the Council at
ThomasC@cupertino.org. These e-mail comments will be received by the Council members
before the meeting and posted to the City’s website after the meeting.
2) E-mail comments during the times for public comment during the meeting to the Council
at ThomasC@cupertino.org. The staff liaison will read the emails into the record, and
display any attachments on the screen, for up to 3 minutes (subject to the Chair’s discretion
to shorten time for public comments). Members of the public that wish to share a document
must email ThomasC@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during “oral communications” for matters not on the agenda, and during the
public comment period for each agenda item .
To address the Council, click on the link below to register in advance and access the
meeting:
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Disaster Council Agenda August 19, 2021
Online
Please click the link below to join the webinar :
https://cityofcupertino.zoom.us/webinar/register/WN_RO6wcgGRQDiJU-vRhPqMDQ
Phone
Dial: (669) 900 6833 and enter Webinar ID: 928 9793 6164 (Type *9 to raise hand to speak)
Unregistered participants will be called on by the last four digits of their phone number .
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
Meeting ID: 928 9793 6164
SIP: 92897936164@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer .
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter “Cupertino Resident” or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on “raise hand.”
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic .
NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO DISASTER
COUNCIL
NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino Disaster Council is
hereby called for Thursday, August 19, 2021 commencing at 2:00 p.m. In accordance with
Governor Newsom’s Executive Order No-29-20, this will be a teleconference meeting
without a physical location. Said special meeting shall be for the purpose of conducting
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Disaster Council Agenda August 19, 2021
business on the subject matters listed below under the heading, “Special Meeting."
SPECIAL MEETING
ROLL CALL
APPROVAL OF MINUTES
1.Subject: Minutes from May 20, 2021
Recommended Action: Approve minutes from May 20, 2021
A - Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Committee on any matter
within the jurisdiction of the Committee and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
PUBLIC HEARINGS
OLD BUSINESS
2.Subject: COVID-19 Report
Recommended Action: Receive report by the City of Cupertino Emergency Manager
NEW BUSINESS
3.Subject: ZoneHaven Evacuation Program
Recommended Action: Receive a report on the ZoneHaven Evacuation program for
Santa Clara County
STAFF AND COMMITTEE REPORTS
4.Subject: Report by the Santa Clara County Fire Department
a.Office of Emergency Management
b.Community Education
Recommended Action: Receive report by the Santa Clara County Fire Department
liaison
5.Subject: City of Cupertino Office of Emergency Services (OES)
Recommended Action: Receive report by the City of Cupertino OES liaison
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Disaster Council Agenda August 19, 2021
6.Subject: Report by Citizen Corps
Recommended Action: Receive report by Citizen Corps liaison
7.Subject: Next meeting: November 18, 2021
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
teleconference meeting who is visually or hearing impaired or has any disability that needs special
assistance should call the City Clerk's Office at 408-777-3223, at least 24 hours in advance of the
meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability,
meeting agendas and writings distributed for the meeting that are public records will be made available
in the appropriate alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at
10300 Torre Avenue during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
written communications sent to the Cupertino City Council, Commissioners or City staff concerning a
matter on the agenda are included as supplemental material to the agendized item. These written
communications are accessible to the public through the City’s website and kept in packet archives. You
are hereby admonished not to include any personal or private information in written communications to
the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights
you may have on the information provided to the City .
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment .
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CITY OF CUPERTINO
Agenda Item
21-9740 Agenda Date: 8/19/2021
Agenda #: 1.
Subject: Minutes from May 20, 2021
Approve minutes from May 20, 2021
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Cupertino Disaster Council Minutes May 20, 2021
CUPERTINO DISASTER COUNCIL
DRAFT MEETING MINUTES
Thursday, May 20, 2021, 2:00 p.m.
Teleconference meeting without a physical location
CALL TO ORDER
Chair Deborah called to order the meeting of the Cupertino Disaster Council at approximately
2:02 p.m. on Thursday, May 20, 2021 via teleconference.
ROLL CALL
Disaster Council Members Present: City Manager Deborah Feng
Council Member Hung Wei
Kristina Alfaro, Director of Administrative Services
Joanne Magrini, Director of Parks and Recreation
Benjamin Fu, Director of Community Development
Bill Mitchell, Director of Innovation and Technology
Staff Present: Katy Nomura, Assistant to the City Manager
Thomas Chin, Emergency Services Coordinator
Others Present Virtually: Dan Reed, Santa Clara County Office of Emergency
Management
Cindy Stewart, Contractor
Members of the Public
APPROVAL OF MINUTES
1. Subject: Approve October 29, 2020 Minutes
Recommended Action: Approval of the October 29, 2020 Minutes
Chair Feng identified a typographical error under Item 2 clarifying COVID-19.
Director Bill Mitchell motioned to approve the minutes as amended for the October 29, 2020 meeting;
Director Benjamin Fu seconded the motion. Ayes: Feng, Wei, Alfaro, Fu, Mitchell, and Magrini. Noes:
None. Abstain: None. Absent: Lee.
ORAL COMMUNICATIONS
NONE
Cupertino Disaster Council Page 2
WRITTEN COMMUNICATIONS
NONE
OLD BUSINESS
2. Subject: COVID-19 Report
Recommended Action: Receive report on COVID-19 response and recovery
Thomas Chin, Emergency Services Coordinator, delivered an update on COVID-9 response and recovery
including coordination with the County of Santa Clara. Items of significance include the update Santa
Clara County Health Order requiring ascertainment of vaccination status for all employees, volunteers,
and contractors. Director Bill Mitchell offered that the Innovation and Technology Department is working
on a digital process to meet the requirements of the Health Order.
Disaster Council members asked clarifying questions.
NEW BUSINESS
1. Subject: Continuity of Operations Plan
Recommended Action: Receive a report on the Continuity of Operations Plan and provide any
input
Thomas Chin, Emergency Services Coordinator, delivered a presentation on the Draft Continuity of
Operations Plan. Cindy Stewart, COOP Contractor, provided a description of the comprehensive planning
process including meetings with individual City departments, training, tabletop exercise, and public
comment opportunities.
Disaster Council members asked clarifying questions and discussed the document.
Members of the public were present, but none offered any questions or concerns.
STAFF AND COMMITTEE REPORTS
4. Subject: Report by the Santa Clara County Fire Department
a. Office of Emergency Management
b. Community Education
Recommended Action: Receive report by the Santa Clara County Fire Department
liaison
Director Dana Reed, Santa Clara County Office of Emergency Management provided an update on
emergency management activities including training, planning, and response. Director Reed covered
Cupertino Disaster Council Page 3
specifics on Countywide COVID-19, Hazard Mitigation Grant Program, Public Safety Power Shut Off
(PSPS), and Wildfire response and preparedness.
Disaster Council members asked clarifying questions.
5. Subject: City of Cupertino Office of Emergency Services (OES)
Recommended Action: Receive report by the City of Cupertino OES liaison
Thomas Chin delivered a report on current activities within the City for disaster response. Thomas Chin
covered items including a May 27, 2021 Windshield Survey Drill using QuickCapture (a software
customized by the City’s GIS Team, training for City employees, ZoneHaven Evacuation planning, and
Citizen Corps development.
Disaster Council members asked clarifying questions.
6. Subject: Report by Citizen Corps
Recommended Action: Receive report by the Citizen Corps liaison
Jim Oberhofer, Citizen Corps Volunteer, provided an update on Cupertino Citizen Corps exercises and
planning. Jim described in detail the Infrastructure Safety Assessment (ISA) exercise on May 15, 2021. Jim
reported approximately 80 hours of volunteer engagement and 24 members participated in the exercise.
Director Dana Reed specifically thanked Jim for his involvement Countywide in the Disaster Service
Worker Volunteer program. Director Reed requested to participate in the City’s Windshield Survey Drill
on May 27, 2021.
Disaster Council members asked clarifying questions.
7. Next Meeting: August 19, 2021 in the EOC at City Hall, Cupertino, California 95014 or virtually
depending on conditions.
FUTURE AGENDA SETTING
ADJOURNMENT
Chair Feng adjourned the meeting at 3:14 p.m.
Minutes prepared by:
Thomas Chin
Cupertino Office of Emergency Services
CITY OF CUPERTINO
Agenda Item
21-9741 Agenda Date: 8/19/2021
Agenda #: 2.
Subject: COVID-19 Report
Receive report by the City of Cupertino Emergency Manager
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CITY OF CUPERTINO
Agenda Item
21-9742 Agenda Date: 8/19/2021
Agenda #: 3.
Subject: ZoneHaven Evacuation Program
Receive a report on the ZoneHaven Evacuation program for Santa Clara County
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CITY OF CUPERTINO
Agenda Item
21-9746 Agenda Date: 8/19/2021
Agenda #: 4.
Subject: Report by the Santa Clara County Fire Department
a.Office of Emergency Management
b.Community Education
Receive report by the Santa Clara County Fire Department liaison
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CITY OF CUPERTINO
Agenda Item
21-9750 Agenda Date: 8/19/2021
Agenda #: 5.
Subject: City of Cupertino Office of Emergency Services (OES)
Receive report by the City of Cupertino OES liaison
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CITY OF CUPERTINO
Agenda Item
21-9754 Agenda Date: 8/19/2021
Agenda #: 6.
Subject: Report by Citizen Corps
Receive report by Citizen Corps liaison
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CITY OF CUPERTINO
Agenda Item
21-9758 Agenda Date: 8/19/2021
Agenda #: 7.
Subject: Next meeting: November 18, 2021
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