CC 11-02-2021 Item No. 13 Work Program Update_Staff PresentationNovember 2, 2021
City Work Program Q1 Update
CC 11-02-2021 Item No. 13
1. Background Information
2. FY 20-21Outstanding Items
Attachment B: FY 20-21 Detailed Update
3. FY 21-22: Q1 Update and Q2 Preview
Attachment A: FY 21-22 Detailed Update
A. Q1 Update
B. Q2 Preview
4. Outstanding Challenges
Presentation Outline
•Most City resources devoted to day-to-day services
•Council Priorities for new City initiatives, projects and
changes encompassed in City Work Program
•FY 21-22 City Work Program adopted May 2021
34 items adopted by Council (30 in priority order)
•Quarterly Updates Provided
•Dashboard cupertino.org/cityworkprogram
•City Council meeting
1. Background
•Establish Preapproved ADU Plans
•Item is now complete
•Process posted on www.cupertino.org/aduplans
•City currently accepting applications from vendors.
•Housing Survey
•Item is now complete
•Housing Survey Results and Housing Element Update
presented to Council October 5, 2021
•General Plan Authorization Process
•Follow-up directed at August 17, 2021 Council Meeting
•Back to Council: December 2021 or January 2022
2. FY 20-21 Update – Outstanding Items
City Manager’s Office
9.Consider New Commissions and
Committees
•Econ Dev Committee
Charter
•Review ERC
14.Revamping Block Leader and
Neighborhood Watch Program
18.Climate Action Plan
21.Study Session on Regulating
Diversified Retail Use
22.Personal Preparedness
Campaign
•Cupertino Store at Chamber of
Commerce
Innovation Technology
5.Lehigh and Stevens Creek – Noise
and Pollution Monitoring
27.Pilot – Adaptive Traffic Signaling
28.Pilot – Multimodal Traffic Count
30.Roadmap Project
3A. FY 21-22: Q1 Update
Community Development
•RHNA related GP updates and
rezoning (Housing Element)
•SB 9 Urgency Ordinance
2.Consider Options to Develop
ELI and BMR Housing…
6.Homeless Jobs Program
7.City Plan to End Homelessness
12.Development Accountability
13.Review and Update General
Plan and Municipal Code
15.Encouraging Dark Sky
Compliance
20.Residential and Mixed-Use
Residential Design Standards
•Sign Ordinance Update
Administrative Services
9.Consider New Commissions
and Committees – Fiscal
Strategic Planning Committee
Charter
3A. FY 21-22: Q1 Update (cont.)
Parks and Recreation
4.Senior Strategy
9.Consider New Commissions and
Committees – Fine Arts
Commission Name Change
17.Mental Health Support
26.Blackberry Farm Golf Course
Needs Assessment
29.Dogs Off Leash Area (DOLA)
Public Works/ Parks and Recreation
8.Memorial Park Improvements
•Pond Repurposing
•Amphitheatre
•Specific Plan Design
11.Lawrence Mitty
•Acquisition
•Master Plan
3A. FY 21-22: Q1 Update (cont.)
Public Works
1.Single- Use Plastics… and Mayor’s
Cup Challenge Event
3.Revisit 5G…
5.Lehigh and Stevens Creek Quarry
10.Shuttle Bus Pilot Program
Implementation
16.City Light Transition Assessment
19.Regional Transformative Transit
Projects Initiative
23.Seismic Retrofits and Upgrades to
Existing City Hall (formerly
“Investigate Alternatives to City
Hall”)
24.Vision Zero
25.Municipal Water System
•10455 Torre Avenue
Improvements Programming &
Feasibility
3A. FY 21-22: Q1 Update (cont.)
Top 10 Priorities
1. Single-Use Plastics Ordinance and
Mayor’s Cup Challenge Event
2. Consider Options to Develop ELI
and BMR Housing
3. Revisit 5G…
4. Senior Strategy
5. Lehigh and Stevens Creek Quarry
6. Homeless Jobs Program
7. City Plan to End Homelessness
8. Memorial Park Improvements
9. Consider New Commissions and
Committees
10. Shuttlebus Pilot Program
Implementation
Other Items of Interest
•RHNA Related General Plan
Updates & Rezoning (Housing
Element)
11. Lawrence Mitty
25. Municipal Water System
3A. FY 21-22: Q2 Preview – Top 10 & Items of Interest
Capacity
Constraints
The Iceberg Model of Organizational Constraints
11
15% to 20%
for the highest priorities
80% to 85%
for ongoing responsibilities
Elements of Organizational Capacity
12
Council
•Develop Council
consensus
•Adopt and adhere to a
few priorities
•Manage new priorities
•Address our ability to
deal with conflict
•Decide how to make
quick and clear
decisions
•Develop Council Code
of Conduct and
decorum
•Understand role of City
Manager
•Understand limited
staff capacity beyond
day‐to‐day operations
Staff
•Minimize staff feeling
overwhelmed
•Fill critically needed
positions
•Retain and recruit the
strongest talent
•Ensure effective project
management and
tracking
Financial
•Be fiscally vigilant
•Use limited funds in
tangible and visible
ways
•If funding is needed for
a priority, provide it
•If more funding is
needed, acquire it
before spending it
Community
•Discuss divisive issues,
particularly on growth
and funding
•Recognize there are
some ongoing divisions
•Involve community
more in policy making
and service delivery
•Provide easier access to
information for the
public
•Manage public input
External
•Encourage other
agencies to perform
their roles for City
benefit (County,
SamTrans, Caltrans)
•Work with other
agencies too resolve
competing priorities
and delays
•Prepare for natural
events (disaster,
weather)
•Work with regional and
educational partners
•Quarterly updates at cupertino.org/cityworkprogram
•Single item updates at each Council meeting
•Quarter 2 updates
•Dashboard update in January
•Presentation to Council February
•Reaching out now for input on next year’s Program
4. Next Steps
Questions?