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19 Swimming Pool Improvements " ~)~, < . CUPEIQ1NO Parks and Recreation Department CITY COUNCIL STAFF REPORT Agenda Item Number 11- Agenda Date: March 7, 2006 ISSUE Transfer $125,000.00 ITom the Sports Center Fund Balance to project account 570-9231 for swimming pool improvements. BACKGROUND The lease for De Anza Cupertino Aquatics (DACA) expires March 31, 2006. Council received proposals ITom DACA and California Dolphins Swim School (CDSS) for use of the facility and directed staff to negotiate an agreement with CDSS. The agreement was executed on December 7,2005. The agreement requires CDSS to invest in facility improvements including: o Bath House Code compliance upgrades (CDSS deposit of $ 100,000) o A new pool enclosure o Utility separation and pool improvements (with up to $25,000 specifically for utility separation) o Additional CDSS $30,000 deposit for project contingencies CDSS has deposited the required funds into a project account for these improvements as detailed in the lease agreement, and has contacted a vendor for purchase of the pool enclosure. Several unforeseen conditions have emerged that have created a need for the City to expend funds beyond the $130,000 the tenant has agreed to pay under the agreement. It was recently discovered that the pool drains (installed in the 1970's when the facility was built) connect to the stonn drain system and not the sanitary system as required by code, and City Ordinance No. 1571 adopted in 1991. The work required to comply with the Ordinance involves installing new trench drains in the deck around the inside perimeter of the new enclosure. Unfortunately, the installation of the drainage system will also trigger a need for an additional concrete foundation in the deck to properly support the enclosure and prevent pool water ITom draining outside to the existing stonn drains. Printed on Recycled Paper Iq- ( March 7, 2006 Page 2 of2 Additionally, a second emergency exit through the concrete wall to the parking lot, along with a number of exit lights, must also be provided. Finally, additional design and inspection expenses will be incurred to perfonn the additional work mentioned above. The total cost of the additional work is expected to cost $125,000.00. While bid prices cannot be guaranteed at this time, the additional funds are also expected to cover potential bid fluctuations associated with the somewhat erratic bidding climate and the relatively small public bid amount. FISCAL IMPACT It is recommended that the current Sports Center Fund Balance of $97,000 be committed to this project, and that the current year's General Fund contribution from the Sports Center be reduced from $100,000 to $75,000 so that the budget is made whole. The impact to the General Fund will be $25,000 less support from the Sports Center. RECOMMENDATION Transfer $ I 25,000.00 from the Sports Center Fund Balance to project account 570-9231 for swimming pool improvements. Respectfully submitted: ..~ . 'on to City Council: Therese Ambrosi Smith, Director Parks and Recreation Department ~'-6"- a ph A. Qualls, Jr. Director of Public Works c:\documents and settings\thereses\local settings\temporary internet files\oIk254\draft cc mem cost overrun.doc /q-).