16 Lifetime Tennis
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CUPEIQ1NO
Parks and Recreation Department
CITY COUNCIL
STAFF REPORT
Agenda Item Number I (p
Agenda Date: March 7, 2006
ISSUE
Authorize the City Manager to execute a Professional Services Agreement with
Lifetime Tennis
BACKGROUND
In 1994, The City of Cupertino solicited proposals for professional services in support
of a tennis instructional program at the Cupertino Sports Center. This recruitment was
done after a staff analysis concluded that contracting the program out would be more
cost effective than managing it in house. The original agreement was crafted to achieve
certain goals including:
· Developing a tennis program to serve beginner through expert skill levels,
starting first with a beginning tennis instructional program, then developing
additional programming; the early contracts were written to provide incentives
for program growth.
· Utilizing the courts for instruction during non-prime time hours,
· Developing a partnership that allows City staff to participate in the evaluation of
employees, and
· Providing revenue in support of programming at the Cupertino Sports Center.
The original contract was successful, achieved the objectives stated above, and resulted
in a fine tennis instructional program for all levels of play. Cupertino now boasts about
7000 lessons per year and offers instruction in seven languages.
The terms of the original contract were favorable to the growth of the program. The
City received 20% of gross revenue the contractor earned up to $300,000, 10% of gross
revenue for payment received between $300,000 to $500,000 and 5% of gross revenue
over $500,000. In addition the City received five dollars per registration transaction and
Printed on Recycled Paper
I~- I
March 7, 2006
Page 2 of2
rent on the tennis pro shop. Please refer to the attached spreadsheet detailing 2004/2005
revenues. For the full year 2004/2005, the City received $141,856.80 on $1,056,203.38
in gross revenue, including $29,855.00 in registration fees.
Under the terms of the proposed agreement the City will earn:
· 20% on revenues up to $1,000,000.00, and 5% after that,
. A $5 per transaction administration fee, and
. $1 O,OOO.OO/yr for the tennis pro shop rental.
· Lifetime Tennis will continue to pay for all material and equipment relative to
the instructional program, and
· City will continue to schedule the courts to the greatest benefit of Sports Center
programmmg.
Based on current trends it is expected the revenue ITom this service agreement will
equal $250,000.00 per year.
FISCAL IMPACT
If executed as detailed above, the proposed service contract is expected to provide
$250,000.00 in revenue to the Sports Center in the coming fiscal year, compared to
$141,856.80 last year. A Sports Center profit and loss analysis prepared by our Finance
Manager, and requested by Councilmember Wang, is also attached for your information.
RECOMMENDA nON
Authorize the City Manager to execute a Professional Services Agreement with
Lifetime Tennis per terms outlined within this staff report.
Respectfully submitted:
Approved tì submission to City Council:
~
Therese Ambrosi Smith, Director
Parks and Recreation Department
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