CC 09-21-2021 Item No. 18 City Work Program - Amended Attachment A - FY 20-21 City Work Program Q4 Update_Desk Item#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
1.4
1.5
Research
Outreach
Planning Phase
Execution Phase
Complete
Complete
Complete
Complete
Researched handbooks in other cities.
Held Joint commission meeting and included
feedback in staff report.
Drafted revised handbook with feedback
incorporated.
Approved by Council on 1/19/21. Commissioners
will be trained on the updated handbook.
10/22/2020
10/22/2020
11/4/2020
12/7/2020
11/6/2020
12/7/2020
11/15/2020
1/31/2021
100
100
100
100
Revise and update the Commissioner Handbook to include provisions
Commissioner Handbook Update
$0.00
$0.00
$0.00
$0.00
Public Engagement & Transparency
Medium
All Commissions
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
5/11/2021
FY21
Public Engagement & Transparency-1
Fiscal Year:
ATTACHMENT ACC 9/21/21 Agenda Item #18 Amended Attachment A – FY 20-21 City Work Program Q4 Update
Amended to update budget on p.43
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
Research
Closing Processes
Inactive
Inactive
Receive input from other jurisdictions regarding
leadership programs.
Item was put on hold due to COVID-19 and was
not continued to the FY 21-22 City Work Program.
11/9/2020
6/30/2021
12/18/2020
6/30/2021
33
0
To provide education to the public about City government.
Leadership Program
$0.00
$0.00
$0.00
$0.00
Public Engagement & Transparency
Medium
N/A
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
7/29/2021
FY21
Public Engagement & Transparency-2
Fiscal Year:
ATTACHMENT A
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
Research
Closing Processes
Inactive
Inactive
Looked into quotes from vendors to identify start-
up and ongoing costs. Fine Arts Commission has
researched possible merchandise.
This item was not continued to the FY 21-22 City Work Program, however there is another item
titled "Cupertino store at Chamber of Commerce"
in the FY 21-22 City Work Program.
11/2/2020
6/16/2021
5/26/2021
6/30/2021
18
0
Explore the viability of establishing and maintaining an online store to sell City-branded merchandise.
Pilot - Online Store for City-Branded Items
$5.00K
$0.00
$5.00K
$5.00K
Public Engagement & Transparency
Small
N/A
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
7/29/2021
FY21
Public Engagement & Transparency-3
Fiscal Year:
ATTACHMENT A
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
1.4
1.5
Research
Planning Phase
Design Phase
Closing Processes
Complete
Complete
Complete
Complete
Review the Community Funding process to
highlight any concerns or possible areas for
improvement.
Review and draft edits to the current Community
Funding Policy.
Review with Administrative Services staff on the
suggested edits to the Community Funding Policy.
Presented edits to Parks and Recreation
Commission for review and feedback at the
November 16, 2020 special meeting.
City Council reviewed and approved the proposed
edits on December 1, 2020. The revised
Community Funding policy and applications were
posted online and the non-profit support website
was established on the City's website on January 1,
2021.
10/19/2020
10/19/2020
10/28/2020
12/1/2020
10/23/2020
10/27/2020
11/20/2020
1/29/2021
100
100
100
100
Review and implement policies on funding and support for nonprofit organizations, including meeting room space and office space.
Policies on Nonprofit Support
$0.00
$0.00
$0.00
$0.00
Public Engagement & Transparency
Medium
N/A
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
5/11/2021
FY21
Public Engagement & Transparency-4
Fiscal Year:
ATTACHMENT A
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
1.4
1.5
Planning Phase
Design Phase
Execution Phase
Closing Processes
In Progress
Complete
In Progress
In Progress
Identify online service and prioritize list. Graphics
Tool (Visio) selected.
Design Complete - PRA Application.
Development Process flow in progress and
Recreation Process flow under final review.
This item was continued to the FY 21-22 City
Work Program. Future updates can be found on
the FY 21-22 City Work Program Dashboard.
7/1/2020
9/1/2020
1/11/2021
6/30/2021
6/30/2021
10/30/2020
6/30/2021
6/30/2021
73
100
30
0
Publish Process Flow Chart for Public Facing Online Applications
Roadmap Project
$0.00
$0.00
$0.00
$0.00
Public Engagement & Transparency
Medium
N/A
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
7/29/2021
FY21
Public Engagement & Transparency-5
Fiscal Year:
ATTACHMENT A
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
1.4
Research
Outreach
Closing Processes
Inactive
Inactive
Inactive
City facilities and use of Library's ThinkTank room
are possible future options when public buildings
are reopened per updated health orders.
Was on hold until City facilities reopened and the
Economic Development Manager was recruited.
This item was not continued to the FY 21-22 City
Work Program.
7/1/2020
7/1/2020
3/1/2021
6/1/2021
6/30/2021
6/30/2021
91
73
0
Explore the viability of establishing on-site regular office hours for an SBDC counselor
Small Business Development Center (SBDC) Counseling Hourss
$5.00K
$0.00
$5.00K
$5.00K
Public Engagement & Transparency
Small
N/A
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
7/29/2021
FY21
Public Engagement & Transparency-6
Fiscal Year:
ATTACHMENT A
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
1.5
Research
Design Phase
Closing Processes
Complete
Complete
Complete
Received feedback from multiple jurisdictions
regarding social media platforms and use. Will
now discuss any legal issues with City Attorney
and review findings with the City Manager.
IT and Comms worked on a contract with an
outside vendor for services.
Pilot project initiated using the Engagement HQ
platform.
10/19/2020
3/1/2021
6/15/2021
4/2/2021
5/21/2021
6/16/2021
100
100
100
Reach out to other cities to discuss their experiences with an online two-way communication service beyond traditional social media
platforms, review ability to properly moderate, and then report back findings to Council.
Two-Way Communication
$0.00
$0.00
$0.00
$0.00
Public Engagement & Transparency
Small
N/A
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
7/29/2021
FY21
Public Engagement & Transparency-7
Fiscal Year:
ATTACHMENT A
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
1.4
1.5
1.6
1.7
Research
Planning Phase
Procurement
Outreach
Execution Phase
Closing Processes
Complete
Complete
Inactive
Inactive
Inactive
Conducted 2019 BMR Linkage Fee Study as part of
the FY 19-20 work program. City Council adopted
the 2019 BMR Linkage Fee study on 5/19/20,
which included an increase to 20% inclusionary
requirement for ownership units.
Reviewed 2019 BMR Linkage Fee Update and ELI
Memo, drafted Density Bonus Ordinance, and
began Housing Element update process.
Drafted and released RFP, selected
consultant for Housing Element update.
Engage with community during the Housing
Element update.
Density Bonus Ordinance was adopted. Will bring
the Housing Element update to public hearing.
This item was not continued to FY 21-22 City
Work Program but the Housing Element will
continue as part of operations.
7/1/2019
7/1/2020
10/1/2020
10/1/2020
10/1/2020
6/30/2021
6/30/2020
6/30/2021
6/30/2021
6/30/2021
6/30/2021
6/30/2021
100
100
100
25
50
0
Explore the development of strategies that provides a variety of products across the affordability levels including updates to the City's
density bonus ordinance, housing for the developmentally disabled, and moderate/low/very low/extremely low income.
Affordable Housing Strategies
$50.00K
$0.00
$50.00K
$300.00K
Housing
Large
Housing Commission
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
8/18/2021
FY21
Housing-8
Fiscal Year:
ATTACHMENT A
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
1.4
Research
Planning Phase
Closing Processes
Complete
In Progress
In Progress
Research need for ELI developmentally disabled
housing and moderate income housing and
determine possible City locations.
Released FY 21-22 City and CDBG capital housing
funds, scope afforable housing project with Habitat
for Humanity, and work with Public Works to
determine feasibility of project on City site.
Item was continued to FY22 City Work Program as
"Consider options to develop ELI and BMR housing
units for developmentally disabled individuals on
City-owned property along Mary Avenue as well as
the Outback Steakhouse location" and has expanded
to include BMR housing.
7/1/2019
10/30/2019
6/30/2021
10/30/2019
6/30/2021
6/30/2021
100
4
0
1) Identify ways to build ELI housing units for developmentally disabled. 2) Look at possiblity of building 6-8 affordable ownership
townhomes.
Engage with Philanthropic Organizations to find a way to build moderate-income and
ELI housing units for Developmentally Disabled and Engage with Habitat for Humanity
$250.00K
$0.00
$250.00K
$200.00K
Housing
Medium
Housing Commission
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
7/29/2021
FY21
Housing-9
Fiscal Year:
ATTACHMENT A
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
1.4
Research
Execution Phase
Closing Processes
Complete
In Progress
Future
Review City resources and information from other
jurisdictions.
Finalized pre-approved plan process and report to
Council in September 2021.
Finalize program with Building and Planning.
Update webpage accordingly. Expected
completion by October 2021.
3/2/2020
11/1/2020
9/21/2021
9/1/2020
9/21/2021
10/30/2021
100
73
0
Establish procedures and policies on streamlining the ADU review process.
Establish Preapproved ADU Plans
$0.00
$0.00
$0.00
$0.00
Housing
Small
Planning Commission
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
7/30/2021
FY21
Housing -10
Fiscal Year:
ATTACHMENT A
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
1.4
1.5
Research
Planning Phase
Procurement
Closing Processes
Complete
Complete
In Progress
In Progress
Researched existing City/County programs to
determine needs for homeless residents.
Worked with the County and Destination:HOME on
the Community Plan to End Homelessness.
Determined need for creation of City Plan to End
Homelessness.
Work with consultant to draft the City Plan to End
Homelessness. Provided sanitary stations to
homeless encampment. Provided emergency
assistance funds to Abode Services to administer
program for encampment.
Item was continued on to FY 21-22 City Work
Program as "City Plan to End Homelessness".
Future updates can be found on the FY 21-22 City
Work Program Dashboard.
7/1/2019
7/1/2019
7/1/2020
6/30/2021
6/30/2020
6/30/2021
6/30/2021
6/30/2021
100
100
68
0
Partner with non-profits/social service providers to bring mobile hygiene services to Cupertino and to accommodate the needs of
homeless residents by evaluating the potential of adding amenities to future City buildings.
Homeless Services and Facilities
$92.50K
$0.00
$92.50K
$300.00K
Housing
Large
Housing Commission
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
7/29/2021
FY21
Housing-11
Fiscal Year:
ATTACHMENT A
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
1.4
1.5
1.6
Research
Planning Phase
Procurement
Execution Phase
Closing Processes
Complete
Complete
Complete
Complete
Complete
Worked with De Anza College to determine needs
for student housing programs.
Worked with De Anza College to develop and
review program guidelines for the Housing
Assistance and House Sharing Program.
Executed contract for De Anza College housing
program and wired funds to West Valley
Community Services to implement program.
De Anza College launched Housing Assistance and
House Sharing Program.
Program was launched and De Anza College
plans to continue the program through FY 21-22.
7/1/2019
9/16/2020
10/1/2020
11/1/2020
6/1/2021
10/16/2020
10/30/2020
10/30/2020
6/30/2021
6/30/2021
100
100
100
100
100
Explore solutions for homeless and housing insecure students. Assist as appropriate in the long-term development of De-Anza student
housing. Investigate partnership with De Anza on student housing and transportation solutions.
Housing Program for De Anza College Students
$25.00K
$0.00
$25.00K
$25.00K
Housing
Small
Housing Commission
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
7/29/2021
FY21
Housing-12
Fiscal Year:
ATTACHMENT A
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
1.4
1.5
1.6
1.7
Research
Procurement Phase
Planning Phase
Outreach
Execution Phase
Closing Processes
Complete
Complete
Complete
Complete
Complete
In Progress
Reviewed Spring 2020 City Housing Survey and
prepared for future survey.
Selected consultant and executed contract.
Worked with Subcommittee and consultant to
develop Housing Survey.
Notified community of Housing Survey project.
Educated community on Housing Survey. Survey went live June 1. Collected data upon
survey completion.
Closeout meetings with consultant.
7/1/2019
1/1/2020
7/1/2020
4/1/2021
5/3/2021
6/3/2021
10/30/2019
2/28/2020
6/15/2021
6/3/2021
7/30/2021
9/16/2021
100
100
100
100
100
17
To improve public engagement, conduct a citywide housing survey ahead of the 2023-2030 Housing Element update.
Housing Survey
$25.00K
$0.00
$25.00K
$25.00K
Housing
Medium
Housing Commission
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
7/22/2021
FY21
Housing-13
Fiscal Year:
ATTACHMENT A
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
1.4
1.5
Research
Execution Phase
Outreach
Closing Processes
Complete
Complete
Complete
Complete
Research needs of homeless residents and eligible
funding opportunities.
Participate in Santa Clara County efforts to address
homelessness and identify services and resources
needed.
Attend bi-weekly Santa Clara County
CDBG/Housing Coordinators Meetings and
provide information to the Santa Clara County
Unhoused Task Force.
Tracked and applied for eligible funding sources
and will continue to track and apply for eligible
funding sources in the future.
7/1/2020
7/1/2020
1/3/2020
6/1/2021
12/31/2020
6/30/2021
6/30/2021
6/30/2021
100
100
100
100
Advocate for funding dedicated to Cupertino projects and programs.
Research Governor’s pledge towards homelessness, work with local agencies
and service providers to connect with local funding
$0.00
$0.00
$0.00
$0.00
Housing
Small
Housing Commission
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
7/29/2021
FY21
Housing-14
Fiscal Year:
ATTACHMENT A
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
1.4
1.5
1.6
1.7
Research
Outreach
Planning Phase
Procurement
Execution Phase
Closing Processes
Complete
Complete
Complete
Complete
Complete
Complete
Researched existing City funded programs and
determined need for additional General Fund HSG
funds for homeless transportation services.
Identified allowable uses for emergency financial
assistance programs.
Marketed FY 20-21 City HSG (public services)
funds.
Evaluated FY 20-21 City Housing and Human
Services Grant (public services) applications.
Created, drafted, and launched the City's
Emergency Assistance Funds program for
Cupertino tenants impacted by COVID-19.
Drafted and executed contracts for the City's
Emergency Assistance Funds program and the
City's HSG funds.
Launched the City's Emergency Assistance Funds
program and the City's Housing and Human
Services Grant programs.
Monitored the City's Emergency Assistance Funds
program and the City's Housing and Human
Services Grant programs.
7/1/2020
7/1/2020
10/1/2019
7/1/2020
6/1/2020
10/1/2020
10/30/2020
7/1/2020
7/1/2020
12/9/2020
10/1/2020
10/30/2020
100
100
100
100
100
100
1. Review existing grant funds to determine allowable uses for emergency financial assistance programs. 2. Consider increasing BMR AHF
public service and HSG funding allocations.
Review the City’s Housing and Human Services Grant (HSG) Funds
$0.00
$0.00
$0.00
$0.00
Housing
Small
Housing Commission
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
7/2/2021
FY21
Housing-15
Fiscal Year:
ATTACHMENT A
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
Execution Phase
Closing Processes
In Progress
In Progress
Currently five meetings have already been
conducted. Housing element update anticipated
by 9/30/23.
Item was continued on to the FY21-22 City Work Program as "RHNA related General Plan updates
and rezoning". Future updates can be found on
the FY 21-22 City Work Program Dashboard.
5/19/2020
6/30/2021
6/30/2021
6/30/2021
71
0
Review preliminary RHNA numbers. Look at strategies for RHNA compliance including evaluating sites for potential upzoning, and
jobs-housing ratio and statistics.
Study Session for the Impact and Requirement for next RHNA Cycle
$300.00K
$0.00
$300.00K
$300.00K
Housing
Large
Planning Commission
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
7/29/2021
FY21
Housing-16
Fiscal Year:
ATTACHMENT A
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
1.4
1.5
1.6
1.7
Research
Planning Phase
Procurement
Outreach
Execution Phase
Closing Processes
Complete
Complete
Complete
Complete
Complete
Complete
Researched transportation services and worked
with WVCS to determine need.
Released City's Housing and Human Services Grant
(HSG)funds and worked with WVCS to apply for
funds.
City Council increased General Fund HSG
allocation to $125,000 and WVCS was awarded
General Fund HSG for transportation services.
Promoted City Housing and Human Service Grant
funds to community.
WVCS providing transportation services to eligible
community members.
Conducted Q1 monitoring and compliance.
2/28/2020
11/11/2019
2/7/2020
10/1/2019
7/1/2020
7/1/2020
6/30/2020
2/6/2020
6/30/2020
11/15/2019
7/1/2020
10/15/2020
100
100
100
100
100
100
1. Research existing bus routes, 2. Provide funding to non-profits/social service providers for bus passes.
Transportation to-from Service Providers
$7.50K
$7.50K
$0.00
$7.50K
Housing
Small
Housing Commission
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
5/11/2021
FY21
Housing-17
Fiscal Year:
ATTACHMENT A
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
1.4
Planning Phase
Research
Closing Processes
Complete
In Progress
In Progress
Engaged previous consultant to perform a revised
needs assessment of the golf course.
Research performed on local, similarly sized
municipal golf courses. Reviewing Parks Master
Plan for guidance on potential upgrades. Will
present Parks and Recreation Commission
recommendation to City Council on scope of work
to provide to consultant(s).
This item was continued to the FY 21-22 City Work Program. Future updates can be found
on the FY 21-22 City Work Program
Dashboard.
8/31/2020
9/9/2020
6/30/2021
9/4/2020
6/30/2021
6/30/2021
100
99
0
Determine short-term and long-term improvements to the golf course and amenities.
Blackberry Farm Golf Course Needs Assessment
$50.00K
$125.19
$49.87K
$50.00K
Quality of Life
Medium
Parks and Recreation Commission
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
7/28/2021
FY21
Quality of Life-18
Fiscal Year:
ATTACHMENT A
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
1.4
1.5
1.6
Research
Outreach
Planning Phase
Execution Phase
Closing Processes
Complete
Complete
Inactive
Inactive
Inactive
Research completed and ordinance drafted.
Engaged residents and businesses to solicit
feedback regarding proposed policies.
Draft ordinance, findings, and guidelines for
complying with SB 946 and implementing Mobile
Vendors policies.
Sidewalk Vending is complete. Motorized Vending
was underway with a study session requested by
Council, which was pending the recruitment of the
Economic Development Manager.
This item was not continued to the FY 21-22 City
Work Program.
7/1/2020
7/1/2020
7/1/2020
10/27/2020
5/1/2021
10/30/2020
10/26/2020
6/30/2021
6/30/2021
6/30/2021
100
100
72
42
0
Develop and adopt policies to regulate mobile vendors to include a variety of use types, as well as incorporate SB 946.
Consider Policies and Related Code Amendments to Regulate Mobile Services
Vendors
$47.00K
$0.00
$47.00K
$47.00K
Quality of Life
Medium
Planning Commission
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
7/28/2021
FY21
Quality of Life-19
Fiscal Year:
ATTACHMENT A
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
Research
Closing Processes
In Progress
In Progress
Currently conducting research for the City and
surrounding jurisdictions.
This item was continued to the FY 21-22 City
Work Program. Future updates can be found on
the FY 21-22 City Work Program Dashboard.
3/1/2020
6/30/2021
6/30/2021
6/30/2021
3
0
Analyze methods to limit the implementation timeline for entitled/future projects and encourage development. Monitor implementation
of development agreements and conditions of approval. Review and establish accountability in the project approval process.
Development Accountability
$10.00K
$0.00
$10.00K
$10.00K
Quality of Life
Medium
Planning Commission
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
7/29/2021
FY21
Quality of Life-20
Fiscal Year:
ATTACHMENT A
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
1.4
1.5
Research
Outreach
Execution Phase
Closing Processes
Complete
Complete
In Progress
In Progress
Initial comparative analysis of neighboring cities
with existing DOLAs completed.
Survey was administered to neighboring residents
(within .25 miles) of Jollyman Park. 618 responses
with 78% in support of the trial. Parks and
Recreation Commission approved initial trial.
Initial trial performed and extended until June 30,
2022 or until sufficient data is collected for the co-
existence of youth sports groups and the DOLA.
This item was continued to the FY 21-22 City Work Program. Future updates can be found on
the FY 21-22 City Work Program Dashboard.
7/1/2019
7/1/2019
9/6/2019
6/30/2021
8/2/2019
9/5/2019
6/30/2021
6/30/2021
100
100
69
0
Identify additional areas suitable for permitting dogs to be off leash and establish one such area, if the current trial period is successful.
Dogs Off Leash Area (DOLA)
$5.00K
$0.00
$5.00K
$5.00K
Quality of Life
Small
Parks and Recreation Commission
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
7/29/2021
FY21
Quality of Life-21
Fiscal Year:
ATTACHMENT A
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
1.4
1.5
1.6
1.7
Research
Planning Phase
Procurement
Outreach
Execution Phase
Closing Processes
Complete
Complete
Complete
Complete
Complete
Complete
Determination of need and research completed.
COOP planning in progress. Departmental meeting
and draft plan in progress. Minor delays due to
COVID-19 response.
Qualified vendor identified and selected.
DRAFT COOP document has been shared and
presented to the Public Safety Commission and
the Disaster Council. Public input has been sought
through each meeting.
Findings and lessons learned from the training and
exercises has been implemented. Input from the
Public Safety Commission and Disaster Council has
been implemented.
Final COOP plan has been delivered. The contract
and purchase order is set to close on June 30,
2021.
12/1/2019
6/1/2020
2/4/2020
12/10/2020
1/1/2021
6/7/2021
1/14/2020
5/28/2021
7/14/2020
6/30/2021
6/30/2021
6/30/2021
100
100
100
100
100
100
Complete plan to resume operations of the City after a major emergency.
Emergency Services Continuity of Operations Plan
$62.00K
$61.65K
$350.00
$62.00K
Quality of Life
Medium
Public Safety Commission
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
7/1/2021
FY21
Quality of Life-22
Fiscal Year:
ATTACHMENT A
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
1.4
1.5
Research
Outreach
Execution Phase
Closing Processes
Complete
Complete
Complete
In Progress
Research existing documentation and processes of
other jurisdictions.
Council Study Session on 7/7/2020.
Prepared materials for hearings.
PC hearing on 1/12/21 with recommendation to
Council on 2/2/21. Went back to Council on 8/17/21. Expected to be completed in Fall.
7/7/2020
7/7/2020
10/1/2020
12/8/2020
12/15/2020
11/5/2020
5/12/2021
10/30/2021
100
100
100
50
Evaluate the existing City Council authorization process for General Plan Amendment projects.
General Plan Authorization Process
$6.50K
$1.15K
$5.36K
$6.50K
Quality of Life
Small
Planning Commission
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
7/16/2021
FY21
Quality of Life-23
Fiscal Year:
ATTACHMENT A
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
1.4
1.5
1.6
Execution Phase
Research
Outreach
Planning Phase
Closing Processes
Complete
Complete
Complete
Complete
Complete
Continue to engage with Public Works to identify
ongoing routine park improvements that
contribute to the strategic plan goals.
Research performed on 18 sites and amenities for
potential improvements. Reviewed the tot
playground equipment at Creekside and Varian for
possible equipment replacement, focusing on
themed equipment.
Utilized results from the Parks and Recreation
System Master Plan to guide prioritization of
amenity improvements. Gathered feedback from
staff and stakeholders on playground replacement
options.
Compiled a strategic plan of short term and long
term projects identified by community input in the
Parks and Recreation Master Plan to prioritize
implementation. Consolidated data into draft
strategic plan.
Finalized strategic plan implementation based on
short term and long term Parks and Recreation
System Master Plan goals and posted the plan to
the City's website and update on an annual basis.
7/1/2020
7/1/2020
11/2/2020
11/23/2020
5/27/2021
6/4/2021
11/20/2020
12/4/2020
5/26/2021
7/27/2021
100
100
100
100
100
Complete a strategic plan that addresses the immediate and short-term opportunities identified in the Master Plan.
Parks & Recreation Dept Strategic Plan
$0.00
$0.00
$0.00
$0.00
Quality of Life
Small
Parks and Recreation Commission
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
7/29/2021
FY21
Quality of Life-24
Fiscal Year:
ATTACHMENT A
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
1.4
1.5
Research
Planning Phase
Procurement
Closing Processes
Complete
Complete
Complete
In Progress
Research Complete
Developed SOW
Held Discussions with Vendor
Item was incorporated into the FY 21-22 City Work Program item "Pilot - Lehigh and Stevens
Creek Quarry Noise and Pollution Monitoring".
Future updates for this item can be found on the
FY 21-22 City Work Program Dashboard.
9/7/2020
4/12/2021
2/1/2021
6/30/2021
3/5/2021
5/19/2021
6/28/2021
6/30/2021
100
100
100
0
Determine effectiveness of measuring noise utilizing IOT sensors.
Pilot - Noise Measurement
$20.00K
$0.00
$20.00K
$20.00K
Quality of Life
Small
Technology Information and
Communication Commission
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
7/29/2021
FY21
Quality of Life-25
Fiscal Year:
ATTACHMENT A
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
1.4
1.5
1.6
Research
Planning Phase
Procurement
Execution Phase
Closing Processes
Complete
Complete
Complete
In Progress
In Progress
Research Complete
Planning Complete
Procurement Complete
Kickoff complete - Aclima Pro being deployed
Item was incorporated into FY 21-22 item "Pilot
- Lehigh and Stevens Creek Quarry Noise and
Pollution Monitoring". Future updates for this
item can be found on the FY 21-22 City Work
Program Dashboard.
9/7/2020
2/8/2021
3/17/2021
3/18/2021
6/30/2021
3/5/2021
3/24/2021
3/31/2021
6/23/2021
6/30/2021
100
100
100
2
0
Utilize IOT sensors to measure particulate and/or pollution levels.
Pilot - Pollution Monitoring
$25.00K
$25.00K
$0.00
$25.00K
Quality of Life
Small
Technology Information andCommunication Commission
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
7/29/2021
FY21
Quality of Life-26
Fiscal Year:
ATTACHMENT A
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
1.4
1.5
Research
Outreach
Planning Phase
Closing Processes
Complete
Complete
Inactive
Inactive
The Local Agency Formation Commission of Santa
Clara County (LAFCO) completed a study of three
future options for Rancho Rinconada (RR). Report
was provided to staff for review.
City Council reviewed LAFCO report,
recommended options 1 and 2. The City surveyed
RR residents. 50 households responded, with 65%
in support of the merger. Parks and Recreation
Commission recommended merger option. Staff
will perform additional outreach.
Presented update to City Council. Consideration of
the acquisition postponed to allow for
engagement in long-term planning for aquatics
facilities in the City and until RR completes their
strategic visioning and outreach.
Not continued to the FY 21-22 City Work Program, however, may be evaluated for inclusion in the City Work Program pending the Park District's recommendation.
1/29/2020
2/18/2020
10/27/2020
6/30/2021
2/17/2020
10/1/2020
6/30/2021
6/30/2021
100
100
13
0
Begin operations of aquatics programs and facility rentals, if RR is absorbed by City.
Rancho Rinconada (RR)
$0.00
$0.00
$0.00
$0.00
Quality of Life
Medium
Parks and Recreation Commission
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
7/29/2021
FY21
Quality of Life-27
Fiscal Year:
ATTACHMENT A
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
1.4
1.5
1.6
Research
Outreach
Planning Phase
Execution Phase
Closing Processes
Complete
Complete
Complete
Complete
Complete
Research of policy options in other cities
completed.
Outreach consisted of a survey, 2 virtual
community meetings, postcard mailings, social
media posts, enotifications, as well as direct
contact with event facilitators, propety managers,
the Chamber LAC, and busines owners
Council study session held on 9/15/20.
The 1st reading of the ordinance was held on
3/2/21. Revised draft ordinance went back to
Council on 5/4/21 for additional 1st reading. Went
to Council for second reading on 6/1/2021.
The ordinance to reduce secondhand smoke has
been adopted. A citywide postcard was mailed to
all Cupertino addresses.
7/1/2020
9/22/2020
8/1/2020
1/1/2021
5/19/2021
8/17/2020
1/4/2021
1/31/2021
5/18/2021
6/30/2021
100
100
100
100
100
Revise and develop policies to reduce exposure to secondhand smoke. Potential options include smoke-free multi-unit housing,
smoke-free service areas, and smoke-free public events.
Reducing Secondhand Smoke Exposure
$27.59K
$17.43K
$10.16K
$27.59K
Quality of Life
Medium
N/A
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
7/29/2021
FY21
Quality of Life-28
Fiscal Year:
ATTACHMENT A
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
1.4
1.5
Procurement
Outreach
Execution Phase
Closing Processes
Complete
In Progress
In Progress
In Progress
RFP sent out in Oct 2020. Proposals evaluated.
Contracts and budget amendment adopted by
Council on 4/6/21.
Outreach plan under development.
Initial review being conducted.
This item was continued to the FY 21-22 City
Work Program. Future updates can be found on
the FY 21-22 City Work Program Dashboard.
10/9/2020
6/1/2021
6/1/2021
6/30/2021
4/6/2021
6/30/2021
6/30/2021
6/30/2021
100
5
6
0
Create objective design standards for residential and mixed-use residential projects, including ensuring adequate buffers from
neighboring low-density residential development.
Residential and Mixed Use Residential Design Standards
$240.00K
$0.00
$240.00K
$240.00K
Quality of Life
Medium
Planning Commission
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
7/29/2021
FY21
Quality of Life-29
Fiscal Year:
ATTACHMENT A
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
1.4
1.5
1.6
1.7
Research
Outreach
Planning Phase
Procurement
Execution Phase
Closing Processes
Complete
Complete
Complete
In Progress
In Progress
In Progress
Reviewed existing documentation and objective
standards.
Seven meetings held with Planning Commission
and two meetings held with City Council in 2019 to
collect comments from public, commissioners and
councilmembers. City Council delegated
prioritization to City Manager.
Met approximately 15 times between Oct 2019
and Sept 2020 to prioritize and discuss each
suggestion made and determine next steps.
Council adopted general plan and zoning code
objective standards for Vallco in August and
September 2019. Council adopted zoning code
objective standards for P zoning and parkland
dedications in December 2019. Third Round of
amendments by Fall 2021.
Anticipated to present third round of amendments
in Fall 2021.
Item was continued to the FY 21-22 City Work
Program. Future updates can be found on the
FY 21-22 City Work Program Dashboard.
6/3/2019
6/3/2019
6/3/2019
9/1/2020
6/3/2019
6/30/2021
10/2/2019
6/3/2019
6/5/2019
6/30/2021
6/30/2021
6/30/2021
100
100
100
20
87
0
Evaluate the General Plan and Municipal Code per industry standards for areas where objective standards and zoning/design guidelines
can be provided and/or revised. Amend General Plan and Municipal Code and zoning code to provide objective standards. Re-evaluate
the Heart of the City Specific Plan for sections of the plan that could be clarified and updated easily with objective standards.
Review and Update General Plan and Municipal Code
$1.00M
$224.20K
$775.80K
$500.00K
Quality of Life
Large
Planning Commission
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
7/29/2021
FY21
Quality of Life-30
Fiscal Year:
ATTACHMENT A
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
1.4
1.5
Research
Outreach
Execution Phase
Closing Processes
Complete
Complete
In Progress
In Progress
Research of current scope and scope in other cities
complete.
Presented research results to Environmental
Review Committee (ERC) on 4/16/21.
Analyzing ERC feedback and preparing to present
to Council.
Item continued to the FY 21-22 City Work Program as "Consider New Commissions and
Committees - Review Environmental Review
Committee". Future updates can be found on the
FY 21-22 City Work Program Dashboard.
9/1/2020
11/19/2020
4/16/2021
6/30/2021
11/19/2020
4/30/2021
6/30/2021
6/30/2021
100
100
12
0
Review the scope of the ERC.
Review Environmental Review Committee
$0.00
$0.00
$0.00
$0.00
Quality of Life
Small
Environmental Review Committee
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
7/29/2021
FY21
Quality of Life-31
Fiscal Year:
ATTACHMENT A
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
1.4
Research
Planning Phase
Closing Processes
In Progress
In Progress
Conducting research on surrounding jurisdictions.
Preparing draft ordinance amendments for FY 21-22.
This item was continued to the FY 21-22 City
Work Program. Future updates can be found on
the FY 21-22 City Work Program Dashboard.
5/13/2020
12/1/2020
6/30/2021
6/30/2021
6/30/2021
6/30/2021
60
43
0
Update existing provisions, particularly in the temporary sign regulations.
Sign Ordinance Update
$25.00K
$0.00
$25.00K
$25.00K
Quality of Life
Small
Planning Commission
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
7/29/2021
FY21
Quality of Life-32
Fiscal Year:
ATTACHMENT A
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
1.4
1.5
1.6
Research
Planning Phase
Design Phase
Execution Phase
Closing Processes
Complete
Complete
Complete
Complete
Complete
Memo of existing regulations and surrounding
jurisdictions to City Manager, conducted research
on surrounding jurisdictions.
Developed matrix based on findings from
research.
All hearing materials prepared and finalized for
meetings with Council and Planning Commission.
PC voted against recommending approval, CC
motioned to approve ordinance with removal of
language for gas-blower ban and to regulate noise
only.
City Council adopted ordinance on 11/2/20.
7/22/2019
7/1/2020
9/7/2020
9/22/2020
11/2/2020
9/7/2020
9/7/2020
10/29/2020
11/2/2020
11/2/2020
100
100
100
100
100
Provide information and materials to consider an ordinance to ban gas powered leaf blowers.
Study session on potential ordinance updates and clean up on banning
gas-powered leaf blowers
$10.00K
$0.00
$10.00K
$10.00K
Quality of Life
Small
N/A
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
5/12/2021
FY21
Quality of Life-33
Fiscal Year:
ATTACHMENT A
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
1.4
Research
Outreach
Closing Processes
In Progress
In Progress
In Progress
Continue research to include affects of pandemic.
This item must be undertaken in conjunction with
review of General Plan and Heart of the City plans.
Carry forward to next fiscal year to coordinate with
CDD as part of larger discussion related to overall
City zoning, including General Plan and Heart of
the City Specific Plan. Pending recruitment of
Economic Development Manager.
This item was continued to the FY 21-22 City
Work Program. Future updates can be found on
the FY 21-22 City Work Program Dashboard.
7/1/2020
7/1/2020
6/30/2021
6/30/2021
6/30/2021
6/30/2021
50
39
0
Identify ways to encourage retail diversity and vital services, find creative solutions to retenant vacant spaces and to attract independent
operators. Evaluate pros and cons of Retail Formula Ordinances in other cities.
Study Session on Regulating Diversified Retail Use
$50.00K
$0.00
$50.00K
$50.00K
Quality of Life
Medium
Planning Commission
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
7/30/2021
FY21
Quality of Life-34
Fiscal Year:
ATTACHMENT A
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
1.4
1.6
Research
Outreach
Planning Phase
Closing Processes
Complete
Complete
Complete
Complete
Researched various programs to assist small
businesses.
Met with local businesses to gather input and
ideas of what type of marketing assistance would
be helpful. Used virtual meeting/phone call
opportunities, email, and Business Buzz newsletter.
Worked with Chamber to develop the "I Love
Cupertino Community e-Gift Card" program.
I Love Cupertino e-Gift Card program was
launched.
7/1/2020
7/1/2020
11/6/2020
2/1/2021
11/2/2021
11/3/2021
12/21/2020
2/1/2021
100
100
100
100
Develop and launch programs to assist marketing small businesses.
Targeted Marketing Programs to Assist Small Businesses
$30.00K
$0.00
$30.00K
$30.00K
Quality of Life
Small
N/A
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
7/29/2021
FY21
Quality of Life-35
Fiscal Year:
ATTACHMENT A
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
1.4
1.5
1.6
Research
Planning Phase
Execution Phase
Outreach
Closing Processes
Complete
Complete
In Progress
In Progress
In Progress
Benchmark with other cities, conducted policy
research.
City Council gave direction on draft goals and
vision statement.
Draft GHG forecast is complete and under staff
review.
Stakeholder workshop #1 completed and the
remainder of the public outreach events are
scheduled.
This item was continued to the FY 21-22 City Work Program. Future updates can be found
on the FY 21-22 City Work Program
Dashboard.
7/1/2020
8/1/2020
10/1/2020
3/10/2021
6/30/2021
10/1/2020
3/12/2021
6/30/2021
6/30/2021
6/30/2021
100
100
50
41
0
Engage a consultant and commit staff time to developing CAP 2.0. California State law requires addressing climate adaptation, resiliency,
transportation greenhouse gasses, and environmental justice in the next climate action plan.
Climate Action Plan
$178.00K
$100.00K
$78.00K
$178.00K
Sustainability & Fiscal Strategy
Large
Sustainability Commission
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
8/20/2021
FY21
Sustainability & Fiscal Strategy-36
Fiscal Year:
ATTACHMENT A
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
Research
Closing Processes
In Progress
In Progress
Researched cost to re-build / remodel City Hall.
Researched alternative locations for City Hall.
Item was replaced by FY 21-22 City Work Program
item "Seismic Retrofits and Upgrades to Existing City
Hall". Future updates on the new item can be found
on the FY 21-22 City Work Program Dashboard.
5/1/2020
6/30/2021
6/30/2021
6/30/2021
25
0
Look for alternatives to constructing a new City Hall at 10300 Torre Ave.
Investigate Alternatives to City Hall
$0.00
$0.00
$0.00
$25.00K
Sustainability & Fiscal Strategy
Large
N/A
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
7/29/2021
FY21
Sustainability & Fiscal Strategy-37
Fiscal Year:
ATTACHMENT A
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
Research
Closing Processes
In Progress
In Progress
Researched legal and other requirements if system
is leased or sold in the future.
This item was continued to the FY 21-22 City
Work Program. Future updates can be found on
the FY 21-22 City Work Program Dashboard.
11/2/2020
6/30/2021
6/30/2021
6/30/2021
25
0
To analyze and recommend options for the continued operation of the system currently and at the end of lease with San Jose Water
Company in November 2022.
Municipal Water System
$150.00K
$60.81K
$89.19K
$150.00K
Sustainability & Fiscal Strategy
Medium
N/A
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
7/29/2021
FY21
Sustainability & Fiscal Strategy-38
Fiscal Year:
ATTACHMENT A
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
Research
Closing Processes
Complete
Inactive
RFI Evaluated - No Vendor Selected because RFI
did not yield quality results.
This item was not continued to the FY 21-22 City
Work Program.
9/7/2020
6/24/2021
3/5/2021
6/30/2021
100
0
Utilize IOT sensor to measure ground moisture content. Use this information to better manage water irrigation within medians.
Additionally, these IOT sensors may better pinpoint water leaks.
Pilot - Water Scheduling Based on Moisture Content
$10.00K
$0.00
$10.00K
$10.00K
Sustainability & Fiscal Strategy
Small
Technology Information and Communication Commission
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
7/29/2021
FY21
Sustainability & Fiscal Strategy-39
Fiscal Year:
ATTACHMENT A
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
1.4
Research
Execution Phase
Closing Processes
Complete
Complete
Complete
Engage financial advisor, collaborate and analyze
City's budget, financial data, and future needs.
Develop various financing strategies.
Presented to City Council on April 2, 2019 and
June 2, 2020.
City Council elected not to move forward with the
strategies presented. Public Infrasture Financing
Strategy remained as is.
1/1/2019
4/2/2019
6/16/2020
2/11/2019
6/2/2020
6/16/2020
100
100
100
Present a study of financing alternative for several different categories of upcoming large expenses, such as New City Hall, Tenant
Improvements, other public building improvements and modifications, multi-modal transportation improvements, etc.
Public Infrastructure Financing Strategy
$50.00K
$36.77K
$13.23K
$50.00K
Sustainability & Fiscal Strategy
Medium
Fiscal Strategic Planning Committee
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
5/11/2021
FY21
Sustainability & Fiscal Strategy-40
Fiscal Year:
ATTACHMENT A
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
1.4
Research
Execution Phase
Closing Processes
Complete
Complete
Complete
Collaborating with neighboring jurisdictions and
analyzing agreements in place. Researched options
the City has to amend the City's agreement with
County Fire.
Changing property tax allocation would require
legislative action and a reduction to other agency
allocations. No feasible future options resulted
from the research and collaboration efforts.
Research and collaboration efforts have been
noted, but with no feasible options to increase the
City's allocation, this project is complete.
7/1/2020
1/1/2021
1/1/2021
12/15/2020
1/29/2021
1/29/2021
100
100
100
Study and evaluate ways to increase the City's Property Tax share
Review Property Tax Share
$0.00
$0.00
$0.00
$0.00
Sustainability & Fiscal Strategy
Medium
N/A
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
5/11/2021
FY21
Sustainability & Fiscal Strategy-41
Fiscal Year:
ATTACHMENT A
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
1.4
1.5
1.6
1.7
Research
Planning
Procurement
Outreach
Execution Phase
Closing Processes
In Progress
In Progress
Complete
In Progress
In Progress
In Progress
Participating in regional policy meetings,
determining elements for consideration.
Developing stakeholder engagement and
ordinance process plan.
Select and engage consultant for Diversity, Equity,
and Inclusion outreach.
Engaging critical stakeholders, including food
service, food safety, disabled, Chamber, youth.
Adapting model ordinance language for Cupertino.
Item was continued to the FY 21-22 City Work Program as "Single-Use Plastics Ordinance and
Mayors Cup Challenge". Future updates can be found
on the FY 21-22 City Work Program Dashboard.
10/20/2020
11/10/2020
3/16/2021
3/18/2021
2/14/2021
6/30/2021
10/20/2021
10/19/2021
5/31/2021
6/30/2021
6/30/2021
6/30/2021
70
6
100
3
30
0
Adopt an ordinance to address single-use food service ware items. Engage stakeholders, conduct public outreach, determine CEQA
requirements, work with Sustainability Commission. Host an event to help develop ideas to address non-recyclable plastic.
Single-Use Plastics Ordinance
$100.00K
$0.00
$100.00K
$100.00K
Sustainability & Fiscal Strategy
Medium
Sustainability Commission
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
7/29/2021
FY21
Sustainability & Fiscal Strategy-42
Fiscal Year:
ATTACHMENT A
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
1.4
Procurement
Execution Phase
Closing Processes
Complete
Complete
Complete
Final scope and fee negotiations with consultant
complete.
Data collection and public outreach complete.
Final draft report completed.
Study presented to Bicycle Pedestrian Commission
7/21/21. Final report completed.
10/27/2020
11/16/2020
6/16/2021
11/27/2020
7/21/2021
7/21/2021
100
100
100
Conduct a safety and operational study of the Bollinger Road corridor. Look at ways to improve vehicle, bicycle, and pedestrian safety.
Bollinger Road Safety Study
$100.00K $99.68K $58.07K
$100.00K
Transportation
Medium
Bicycle Pedestrian Commission
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
8/12/2021
FY21
Transportation-43
Fiscal Year:
ATTACHMENT A
$322.48 $41.93K
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
1.4
1.5
1.6
Research
Planning Phase
Procurement
Execution Phase
Closing Processes
Complete
Complete
Complete
In Progress
In Progress
Research Complete.
Project Charter & SOW Created.
Contract Signed, Equipment Ordered
Kickoff Meeting - Team Assembled - Equipment
being configured.
This item was continued to the FY 21-22 City
Work Program. Future updates can be found
on the FY 21-22 City Work Program Dashboard.
9/7/2020
2/8/2021
2/1/2021
4/1/2021
6/30/2021
3/5/2021
3/24/2021
5/14/2021
6/30/2021
6/30/2021
100
100
100
14
0
Utilize the City's Traffic Management System to test impact of enhanced adaptive traffic signaling. This will be done through software
modifications and/or the addition of IOT devices such as intelligent cameras and sensors.
Pilot - Adaptive Traffic Signaling
$275.00K
$253.33K
$21.67K
$275.00K
Transportation
Medium
Technology Information andCommunications Commission
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
7/29/2021
FY21
Transportation-44
Fiscal Year:
ATTACHMENT A
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
1.4
1.5
1.6
Research
Planning Phase
Procurement
Execution Phase
Closing Processes
Complete
Complete
Complete
In Progress
In Progress
Research Complete.
Project Charter and SOW Created.
Contracts Set and PO in Process.
In Progress - Equipment Arrived - Being
Configured.
This item was continued to the FY 21-22 City
Work Program. Future updates can be found on
the FY 21-22 City Work Program Dashboard.
9/7/2020
3/8/2021
3/17/2021
4/1/2021
6/30/2021
3/5/2021
3/17/2021
3/31/2021
6/30/2021
6/30/2021
100
100
100
14
0
Utilize the City's Traffic Management System and/or IOT equipment to provide the number of vehicles, pedestrians and bike traffic that
moved through a given area, e.g., intersection, roadway or trail.
Pilot - Multimodal Traffic Count
$55.00K
$55.00K
$0.00
$55.00K
Transportation
Medium
Technology Information andCommunications Commission
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
7/29/2021
FY21
Transportation-45
Fiscal Year:
ATTACHMENT A
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
1.4
Planning Phase
Execution Phase
Closing Process
Complete
In Progress
In Progress
Concepts were prepared by Cupertino and
submitted to the MTC as part of Horizon initiative
(ideas contest). Although two were selected as
finalists, in the end they were deemed infeasible
based on MTC scoring criteria.
Station under consideration at SR 85 and Stevens
Creek Blvd. VTA Board approved study on Highway
85 Transit Guideway, pending prioritization among
Measure B projects.
This item was continued to the FY 21-22 City
Work Program. Future updates can be found on
the FY 21-22 City Work Program Dashboard.
4/12/2018
4/12/2018
6/30/2021
4/10/2021
6/30/2021
6/30/2021
100
45
0
Work to advance the following projects as submitted to the Metropolitan Transportation Commission (MTC) as Transformative
Transportation Projects: 1. Stevens Creek Corridor high Capacity Transit 2. Automated Fixed Guideway to Mountain View 3. Cupertino
Station at I-280/Wolfe Road 4. Highway 85 Transit Guideway 5. Silicon Valley High Capacity Transit Loop 6. Transit Update & Funding
Strategies
Regional Transformative Transit Projects Initiative
$0.00
$0.00
$0.00
$0.00
Transportation
Large
N/A
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
7/29/2021
FY21
Transportation-46
Fiscal Year:
ATTACHMENT A
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
1.4
1.5
1.6
1.7
1.8
Research
Outreach
Planning Phase
Procurement
Design Phase
Execution Phase
Closing Processes
Complete
Complete
Complete
Complete
Complete
In Progress
In Progress
Compiled research on various shuttle options,
conducted community surveys, spoke with West
Sacramento staff and other Via jurisdictions, met
with several transit vendors.
Conducted numerous pop-up events, including at
Senior Center, library, and other locations citywide.
Continued outreach to likely riders and locations
of interest, Caltrain, De Anza college, etc.
Met with various vendors including MV
transportation, Altrans, chariot, etc.
Pilot designed.
Pilot launched 10/31/19, ridership grew rapidly.
Service was paused due to COVID-19 however if
authorized by Council on 7/20 will resume in October.
This item was continued to the FY 21-22 City
Work Program. Future updates can be found
on the FY 21-22 City Work Program Dashboard.
10/29/2019
10/29/2019
10/29/2019
10/29/2019
10/29/2019
10/29/2019
6/30/2021
11/20/2021
11/30/2021
11/30/2021
11/30/2021
11/20/2021
6/30/2021
6/30/2021
100
100
100
100
100
63
0
Community shuttle bus 18-month pilot program to increase connectivity throughout the City, nearby medical locations, and Caltrain in
Sunnyvale. Explore complimentary opportunities to expand into other cities.
Shuttle Bus Pilot Program Implementation
$1.75M
$1.75M
$0.26
$1.75M
Transportation
Large
N/A
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
7/29/2021
FY21
Transportation-47
Fiscal Year:
ATTACHMENT A
#
Task Status Milestone Update Task Start Task Finish % Complete
1.2
1.3
1.4
1.5
Research
Design Phase
Execution Phase
Closing Processes
Inactive
Inactive
Inactive
Inactive
Project requires measuring traffic congestion. On
hold due to COVID-19.
On hold due to COVID-19.
All hardware is on order and will be installed when
it arrives.
Item not continued to the FY 21-22 City Work
Program. Work will continue to upgrade signal
controllers and switches, in order to complete the
ethernet network as an operational improvement.
7/1/2020
7/1/2020
8/1/2020
6/30/2021
6/30/2021
6/30/2021
6/30/2021
6/30/2021
0
0
49
0
Identify traffic congestion areas in a heat map. Identify, implement and measure effectiveness of data driven solutions to improve traffic
flow in most congested areas.
Traffic Congestion Map and Identify Solutions
$0.00
$0.00
$0.00
$0.00
Transportation
Large
N/A
Allocated Budget:
Budget Expended:Estimated Budget:
Budget Remaining:
Size:
Category:
Last Updated:
Commission / Committee:
7/29/2021
FY21
Transportation-48
Fiscal Year:
ATTACHMENT A