CC 09-21-2021 Amended Agenda1
TELECONFERENCE MEETING WITHOUT A PHYSICAL LOCATION
For more information:
(408) 777-3200 │ www.cupertino.org
AGENDA OF THE
CUPERTINO CITY COUNCIL
Tuesday, September 21, 2021
Televised Special Meeting (5:30) and
Regular City Council Meeting (6:45)
CITY COUNCIL
DARCY PAUL, MAYOR
LIANG CHAO, VICE MAYOR
KITTY MOORE, COUNCILMEMBER
HUNG WEI, COUNCILMEMBER
JON ROBERT WILLEY, COUNCILMEMBER
AMENDED
CONDUCT OF BUSINESS
The Mayor is the presiding officer of the City Council. Any member of
the public may speak on any item on the agenda for up to three
minutes. All statements and questions must be addressed to the
Mayor.
City Council hearings serve as a venue for the discussion of sometimes
divergent points of view. Please respect the opinions of others and
refrain from cheering or clapping. That may delay the meeting or
intimidate other persons wishing to express alternate views. Actions
that disrupt the meeting will result in a warning, followed by removal
if disruption continues.
Oral public comments will be accepted during the teleconference
meeting. Comments may be made during “oral communications” for
matters not on the agenda, and during the public comment period for
each agenda item. Identifying yourself is voluntary and not required to
attend the meeting or provide comments.
FLOWCHART FOR HEARING ITEMS:
Mayor introduces
agenda item
Councilmembers report any site
visits or outside communications.
Staff reports and makes
recommendation
Applicant or
Appellant makes
presentation
(up to 10 mins.)
Speakers submit a Request to
Speak card, and are allowed up to
3 minutes per individual. Council
members may ask questions of
speakers.
Mayor invites members of
the public to speak about
the agenda item
Councilmembers ask questions.
For appeals of approvals, the
applicant may respond to
appellants presentation.
City Council
votes on the
agenda item
Council holds initial discussions
and/or a Councilmember makes a
motion and obtains a second.
The City Council then discusses and
deliberates on the motion(s) and
votes.
Mayor closes the
hearing
Councilmembers ask clarifying
questions.
PUBLIC HEARINGS
The City Council is required by law to
hold public hearings on certain matters
prior to making its decision. Notice to
interested parties is given by legal
advertisement in the local newspaper of
general circulation at least 10 calendar
days preceding the hearing date.
Applications requiring public hearings
include change of zoning, variances, use
permits, and tentative maps.
COUNCIL MEETINGS
The City Council regularly meets the first
and third Tuesdays of each month. These
meetings are held at 6:45 p.m. Closed
sessions, when needed, are normally held
at 6:00 p.m. Closed sessions cover items
such as personnel, litigation, or the sale ,
purchase, or lease of property. The law
requires certain actions taken in closed
session to be reported in open session.
Urgent business, holidays, or election
days may trigger special or adjourned
meetings. These meetings will be noticed
beforehand.
AGENDAS, MINUTES, AND PACKETS
AVAILABLE ON THE WEB
Agendas, minutes, and packets for
current and prior City Council and
Planning Commission meetings are
available at www.cupertino.org, or you
can purchase the items on CD.
CITY COUNCIL DECISION IS FINAL
Prior to seeking judicial review of any
adjudicatory (quasi‐judicial) decision,
interested persons must file a petition for
reconsideration within ten calendar days
of the date the City Clerk mails notice of
the City’s decision. Reconsideration
petitions must comply with the
requirements of Cupertino Municipal
Code §2.08.096. Contact the City Clerk’s
office for more information or go to
www.http://www.cupertino.org/index.as
px?page=125 for a reconsideration
petition form.
Mayor Invites
applicant/appellant to
repond to public
CITY OF CUPERTINO
CITY COUNCIL
AGENDA
This will be a teleconference meeting without a physical location .
Tuesday, September 21, 2021
5:30 PM
Amended Televised Special Meeting (5:30) and Regular City Council Meeting (6:45)
Amended at 5:15 p.m. on 09/16/2021 to update Item No. 15 Attachment B.
TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE
SPREAD OF COVID-19
In accordance with Governor Newsom’s Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing to observe the meeting may do so in one of the following
ways:
1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV.
2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube
and www.Cupertino.org/webcast
Members of the public wishing to comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 4:00 p.m. on Tuesday, September 21 to the Council at
citycouncil@cupertino.org. These e-mail comments will also be forwarded to
Councilmembers by the City Clerk’s office before the meeting and posted to the City’s
website after the meeting.
2) E-mail comments during the times for public comment during the meeting to the City
Clerk at cityclerk@cupertino.org. The City Clerk will read the emails into the record, and
display any attachments on the screen, for up to 3 minutes (subject to the Mayor’s
discretion to shorten time for public comments). Members of the public that wish to share a
document must email cityclerk@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may provide oral public comments during the teleconference
meeting as follows:
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City Council Agenda September 21, 2021
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during “oral communications” for matters not on the agenda, and during the
public comment period for each agenda item .
To address the City Council, click on the link below to register in advance and access the
meeting:
Online
Register in advance for this webinar:
https://cityofcupertino.zoom.us/webinar/register/WN_WiWxZrXsSYGkmyFk9KnM5w
Phone
Dial: 669-900-6833 and enter Webinar ID: 955 5481 2493 (Type *9 to raise hand to speak, *6 to
unmute yourself). Unregistered participants will be called on by the last four digits of their
phone number.
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
Meeting ID: 955 5481 2493
SIP: 95554812493@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer .
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter “Cupertino Resident” or similar designation.
3. When the Mayor calls for the item on which you wish to speak, click on “raise hand,” or,
if you are calling in, press *9. Speakers will be notified shortly before they are called to
speak.
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City Council Agenda September 21, 2021
4. When called, please limit your remarks to the time allotted and the specific agenda topic .
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference City Council meeting who is visually or hearing impaired or has
any disability that needs special assistance should call the City Clerk's Office at
408-777-3223, at least 48 hours in advance of the Council meeting to arrange for assistance .
In addition, upon request, in advance, by a person with a disability, City Council meeting
agendas and writings distributed for the meeting that are public records will be made
available in the appropriate alternative format.
NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCIL
NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council is hereby
called for Tuesday, September 21, 2021, commencing at 5:30 p.m. In accordance with
Governor Newsom’s Executive Order No-29-20, this will be a teleconference meeting
without a physical location. Said special meeting shall be for the purpose of conducting
business on the subject matters listed below under the heading, “Special Meeting."
SPECIAL MEETING
ROLL CALL - 5:30 PM
STUDY SESSION
1.Subject: Study Session to provide an update on the Pre-Approved Accessory Dwelling
Unit Program and Accessory Dwelling Unit implementation
Recommended Action: That City Council receive the presentation and provide
comments.
Staff Report
A - Steps to a Completed ADU Handout
B - ADU FAQs Handout
ADJOURNMENT
REGULAR MEETING
PLEDGE OF ALLEGIANCE - 6:45 PM
ROLL CALL
CEREMONIAL MATTERS AND PRESENTATIONS
1.Subject: Proclamation recognizing September as National Suicide Prevention Month
Recommended Action: Present proclamation recognizing September as National
Suicide Prevention Month
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City Council Agenda September 21, 2021
A - Proclamation
2.Subject: Proclamation recognizing September 21 as World Alzheimer’s Day
Recommended Action: Present proclamation recognizing September 21 as World
Alzheimer’s Day
A - Proclamation
3.Subject: Certificates of recognition to the Cupertino Safe Routes to School (SR2S)
Student Video Contest winners
Recommended Action: Present certificates of recognition to the Cupertino Safe Routes
to School (SR2S) Student Video Contest winners
A - Certificates of Recognition
POSTPONEMENTS AND ORDERS OF THE DAY
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Council on any matter within
the jurisdiction of the Council and not on the agenda. The total time for Oral Communications will
ordinarily be limited to one hour. Individual speakers are limited to three (3) minutes. As necessary, the
Chair may further limit the time allowed to individual speakers, or reschedule remaining comments to
the end of the meeting on a first come first heard basis, with priority given to students. In most cases,
State law will prohibit the Council from discussing or making any decisions with respect to a matter
not listed on the agenda. A councilmember may, however, briefly respond to statements made or
questions posed by speakers. A councilmember may also ask a question for clarification, provide a
reference for factual information, request staff to report back concerning a matter, or request that an
item be added to a future City Council agenda in response to public comment .
REPORTS BY COUNCIL AND STAFF (10 minutes)
4.Subject: Brief reports on councilmember activities and brief announcements
Recommended Action: Receive brief reports on councilmember activities and brief
announcements
5.Subject: Report on Committee assignments
Recommended Action: Report on Committee assignments
6.Subject: City Manager Update
Recommended Action: Receive City Manager updates on emergency response efforts
and other City business
CONSENT CALENDAR (Items 7-15)
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City Council Agenda September 21, 2021
Unless there are separate discussions and/or actions requested by council, staff or a member of the
public, it is requested that items under the Consent Calendar be acted on simultaneously.
7.Subject: Approve the September 7 City Council minutes
Recommended Action: Approve the September 7 City Council minutes
A - Draft Minutes
8.Subject: Consider Accepting Accounts Payable for the period ending August 2, 2021
Recommended Action: Adopt Resolution No. 21-082 accepting Accounts Payable for
the period ending August 2, 2021
A - Draft Resolution
B - AP Report
9.Subject: Consider Accepting Accounts Payable for the period ending August 9, 2021
Recommended Action: Adopt Resolution No. 21-083 accepting Accounts Payable for
the period ending August 9, 2021
A - Draft Resolution
B - AP Report
10.Subject: Consider Accepting Accounts Payable for the period ending August 16, 2021
Recommended Action: Adopt Resolution No. 21-084 accepting Accounts Payable for
the period ending August 16, 2021
A - Draft Resolution
B - AP Report
11.Subject: Consider Accepting Accounts Payable for the period ending August 23, 2021
Recommended Action: Adopt Resolution No. 21-085 accepting Accounts Payable for
the period ending August 23, 2021
A - Draft Resolution
B - AP Report
12.Subject: Consider Accepting Accounts Payable for the period ending August 30, 2021
Recommended Action: Adopt Resolution No. 21-086 accepting Accounts Payable for
the period ending August 30, 2021
A - Draft Resolution
B - AP Report
13.Subject: Consider waiving planning permit fees for landscape conversion projects
participating in an official City Climate Victory Garden Pilot Program or in Santa Clara
Valley Water District’s Landscape Rebate Program
Recommended Action: Adopt Resolution No. 21-087 that allows planning permit fees
to be waived for Climate Victory Garden Pilot projects and Santa Clara Valley Water
District Landscape Rebate Program projects
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City Council Agenda September 21, 2021
Staff Report
A - Draft Resolution
14.Subject: Consider Approval of a Contract between the City of Cupertino and Miracle
Play Systems, Inc. for the Purchase and Installation of Themed Playground Equipment
at Creekside Park Tot Lot
Recommended Action: Authorize the City Manager to Execute a Contract between the
City of Cupertino and Miracle Play Systems, Inc., Using Pricing Established through
the National Cooperative Purchase Program, in the Amount of $222,194.96
Staff Report
A - Existing Creekside Tot Lot Playground Site Plan and Photos
B- Parks and Recreation System Master Plan Appendix F, Table F-3
C - Representation of Proposed Playground Equipment
D - Draft Contract
15.Subject: Initiate Sixth-Cycle General Plan Housing Element update, consider consultant
agreement to complete the Sixth-Cycle General Plan Housing Element update, related
rezoning, and all necessary environmental review as required under State law, and
associated budget modification.
Recommended Action: That the City Council adopt Resolution No. 21-088 (Attachment
A) to:
1. Initiate the Sixth-Cycle General Plan Housing Element update;
2. Award a consultant agreement for the Sixth-Cycle General Plan Housing Element
update, related rezoning, and all necessary environmental review as required under
State law;
3. Authorize the City Manager to execute a consultant agreement based on the scope of
work with EMC Planning Group to provide these services to the City, for an amount
not to exceed $748,040 (Attachment B);
4. Authorize the City Manager to approve contract change order(s) for an amount not
to exceed $748,040 with EMC Planning Group; and
5. Approve Budget Modification #2122-165 to increase appropriations in 100-71-702
750-101 (page 414 of the Fiscal Year 2021-22 Adopted Budget) by $774,248 and increase
revenues in 100-71-702 440-430 by $352,613 for the Sixth-Cycle General Plan Housing
Element Update, related rezoning, public noticing, legal counsel, and all necessary
environmental review as required under State law for the fiscal year 2021-22.
Staff Report
A - Draft Resolution
B - Draft Contract, Scope of Work, & Fee Estimate
SECOND READING OF ORDINANCES - None
PUBLIC HEARINGS - None
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City Council Agenda September 21, 2021
ORDINANCES AND ACTION ITEMS
16.Subject: Consider adopting a resolution approving the addition of a Suicide Prevention
Policy
Recommended Action: Adopt Resolution No. 21-089 establishing a Suicide Prevention
Policy
Staff Report
A - Draft Resolution Establishing a Suicide Prevention Policy
B - Santa Clara County Suicide Prevention Strategic Plan
17.Subject: Consider adjustments to the revised Athletic Field Use Policy
Recommended Action: Consider adjustments to the revised Athletic Field Use Policy
Staff Report
A - May 4, 2021 Staff Report Athletic Field Use Policy Update
B - Summary of Field Use Policy Changes
C - Field Permit Schedule (August 2021)
18.Subject: City Work Program Update
Recommended Action: Receive City Work Program update
Staff Report
A - FY 20-21 City Work Program Q4 Update
B - Summary Status of Each Item in FY 20-21 City Work Program
C - FY 21-22 City Work Program
ORAL COMMUNICATIONS - CONTINUED (As necessary)
COUNCIL AND STAFF COMMENTS AND FUTURE AGENDA ITEMS
ADJOURNMENT
The City of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; litigation
challenging a final decision of the City Council must be brought within 90 days after a decision is
announced unless a shorter time is required by State or Federal law.
Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must
file a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the
City’s decision. Reconsideration petitions must comply with the requirements of Cupertino Municipal
Code §2.08.096. Contact the City Clerk’s office for more information or go to
http://www.cupertino.org/cityclerk for a reconsideration petition form.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
teleconference meeting who is visually or hearing impaired or has any disability that needs special
assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the
meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability,
Page 7
City Council Agenda September 21, 2021
meeting agendas and writings distributed for the meeting that are public records will be made available
in the appropriate alternative format.
Any writings or documents provided to a majority of the Cupertino City Council after publication of
the packet will be made available for public inspection in the City Clerk’s Office located at City Hall,
10300 Torre Avenue, Cupertino, California 95014, during normal business hours; and in Council
packet archives linked from the agenda/minutes page on the Cupertino web site.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section
2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff
concerning a matter on the agenda are included as supplemental material to the agendized item. These
written communications are accessible to the public through the City’s website and kept in packet
archives. Do not include any personal or private information in written communications to the City
that you do not wish to make public, as written communications are considered public records and will
be made publicly available on the City website.
Page 8
THE CITY COUNCIL AND STAFF
CITY COUNCIL
Cupertino is a General Law city organized under and subject to statutes of the State of California. It is governed by
the five‐member City Council with the Mayor as the presiding officer. City Council members are elected at‐large to
four‐year, overlapping terms. Each November a mayor and a vice‐mayor are selected by the City Council for a one‐
year term.
The City Council receives advice and assistance from eleven advisory bodies, which are appointed by the Council.
These are the Audit Committee, Bicycle Pedestrian Commission, Fine Arts Commission, Housing Commission,
Library Commission, Parks and Recreation Commission, Planning Commission, Public Safety Commission,
Sustainability Commission, Teen Commission, and Technology, Information, and Communications Commission.
Council members also serve on a variety of regional bodies, including:
∙ Association of Bay Area Governments
∙ League of California Cities
∙ Santa Clara County (SCC)Cities Association
∙ SCC Emergency Preparedness Council
∙ SCC Library District
∙ SCC Emergency Preparedness Commission
∙ Santa Clara Valley Water Commission and Water District
∙ SCC Transportation Authoritym
∙ West Valley Mayors and Managers
STAFF
The City Manager and the City Attorney are appointed by the Council. The City Manager is responsible for
interpreting and carrying out Council policies and direction, and as the chief administrative officer, the City Manager
coordinates the many activities of the city and appoints the professional and technical staff. The City Attorney is the
advisor to the City Council as a whole.
TYPES OF COUNCIL ACTIONS
ORDINANCES
Ordinances are the means by which the City enacts its local laws. Unless an urgent situation exists, ordinances will
first be presented at a Council meeting as a “first reading." At a subsequent Council meeting, there will be a “second
reading and adoption." Ordinances go into effect after a waiting period of thirty days, in most cases, during which
time the summary of the ordinance is published in a local newspaper approved for this purpose.
RESOLUTIONS
Resolutions and minute orders are the means by which the City Council formally adopts policies or approves specific
actions. These go into effect when adopted.
APPEALS
Any interested person, including a Council member, may appeal a Planning Commission or Director of Community
Development decision to the City Council. An appeal must be submitted in writing to the City Clerk within 14
calendar days of the mailing of the notice of the decision.
RECONSIDERATION
Prior to seeking judicial review of any adjudicatory (quasi‐judicial) decision, interested persons must file a petition
for reconsideration within ten calendar days of the date the City Clerk mails notice of the City’s decision.
Reconsideration petitions must comply with the requirements of Cupertino Municipal Code §2.08.096. Contact the
City Clerk’s office for more information or go to www.http://www.cupertino.org/index.aspx?page=125 for a
reconsideration petition form.
COMMUNICATING WITH COUNCIL
(408) 777‐3195
(408) 777‐3192
(408) 777‐1398
(408) 777‐3139
(408) 777‐3193
(408) 777‐3212
All Council members:
Darcy Paul
Liang Chao
Kitty Moore
Hung Wei
Jon Robert Willey
Executive Assistant
City Hall
citycouncil@cupertino.org
DPaul@cupertino.org
LiangChao@cupertino.org
Kmoore@cupertino.org
HWei@cupertino.org
JWilley@cupertino.org
manager@cupertino.org
www.cupertino.org (408) 777‐CITY
Please note: the City Council discourages submission of written materials on the day of the meeting as this does not
provide enough time to give the materials fair evaluation. If you must provide written materials on the day of the
meeting, as least one copy must be given to the City Clerk for the permanent record, and ten copies are preferred.
NEWS AND NOTICES FROM CITY HALL
EMAIL
Sign up for e‐notification of agendas, elections, and other news on the city website at www.cupertino.org/notify
TELEVISION
The City Channel broadcasts City Council and Planning Commission meetings , as well as agenda previews, public
service announcements, and other programs of community interest, on Channel 26 in Cupertino. The meetings
are shown at these times:
Tuesday (live) 6:45 p.m. Friday (replay) 10:00 a.m.
Thursday (replay) 7:00 p.m. Saturday (replay) 9:00 a.m.
INTERNET
City Council and Planning Commission videos are available on demand at www.cupertino.org. Select "I Want
To, View City Council meetings".
News and community information can also be found at:
https://www.facebook.com/cityofcupertino/
https://twitter.com/CityofCupertino
https://www.instagram.com/cityofcupertino
AUDIO
Tune into Radio Cupertino, 1670 AM, for meeting announcements, public service messages,and emergency
announcements.
USEFUL TELEPHONE NUMBERS
City of Cupertino (City Hall) General Information and Comments (408) 777‐CITY
Fire (Emergency) Santa Clara County Fire Dept. dispatch 911
Fire (Non‐Emergency ) Santa Clara County Fire Dept.(408)378‐4010
Garbage Recology South Bay (408) 725‐4020
Gas & Electricity Pacific Gas & Electric (PG&E) 1‐800‐743‐5000
Recreation & Community Quinlan Community Center (408) 777‐3120
Services
Police (Emergency)Santa Clara County Sheriff dispatch 911
Police (Non‐Emergency) Santa Clara County Sheriff (408) 868‐6600
Public Health Santa Clara County Public Health (408) 732‐3720
Sanitary Sewers Cupertino Sanitary District (408) 253‐7071
Water San Jose Water (408) 279‐7900
California Water (650) 917‐0152