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HomeMy WebLinkAboutCC 05-04-2021 Study Session Item No. 1 CIP_Staff PresentationMay 4, 2021 Study Session on the Fiscal Year 2021 – 2022 Capital Improvement Programs (CIP) CC 05-04-2021 Study Session Item No. 1 FY 21-22 CIP Projects Study Session Agenda ●Existing & Completed projects ●Covid-19 Impact on CIP Projects ●New projects for FY21-22 ●Financial Context ●Summary Existing and Completed CIP Projects Explanation of Attachments •Attachment A: New Projects List •Attachment B: New Projects Narratives •Attachment C: Table of New & Existing Projects with Financials A B C For more detail on the status of current CIP projects, refer to the City’s CIP dashboard: https://gis.cupertino.org/webmap/cip/ CIP Dashboard Summary of Existing Projects [40] Existing: •ELEVEN Parks & Recreation/CIP projects •FIVE Trail/CIP projects •NINE Bicycle & Pedestrian/CIP projects •TEN Streets/CIP project •FIVE Facilities Projects Existing Projects: Library Expansion Project Total Budget: $8,705,438 Scope of Work: Develop a design and construct a 5600 SF addition to the existing Library building for a program rooms that will seat up to 130 to serve as a meeting space for library events. Existing Projects: All-Inclusive Playground Scope of Work: Design and construct an all-inclusive playground at Jollyman Park. This playground will replace the existing one. Total Budget: $3,678,000 Grants: $1,448,000 City Funding: $1,230,000 Fundraising: $1,000,000 Existing Projects: Bubb Road Separated Bikeway Total Budget: $1,980,055 (external funding) Scope of Work: Installation of protected bike lanes, sidewalks, a new crosswalk with a pedestrian refuge median island and pedestrian activated flashing beacons and revised lane striping. [10] Completed: •FIVE Parks & Recreation/CIP projects •THREE Bicycle & Pedestrian/CIP projects •ONE Trail/CIP project •ONE Streets/CIP project Summary of FY 20-21 Completed Projects Completed Projects: Lawrence-Mitty Acquisition Scope of Work: Acquire the land required to develop a neighborhood park on several acres of land adjacent to Saratoga Creek, near the intersection of Lawrence Expressway and Mitty, which was owned by the County and within the City of San Jose. Currently, annexation process is underway.Total Budget: $2,800,000 (of $8,270,000 total) Completed Projects: McClellan Rd. Separated Bike Corridor, Phase 2 Scope of Work: Design and construct separated bike lanes on McClellan Road from Stelling Road to De Anza, and Pacifica Avenue between De Anza and Torre Avenue. Total Budget: $1,526,021 External Funds: $1,000,000 City Funds: $526,021 Completed Projects: Linda Vista Trail Scope of Work: Design and construct a bicycle pedestrian trail between Linda Vista Park and McClellan Ranch. Creates connections envisioned within the General Plan, the Bicycle Transportation Plan, the Pedestrian Master Plan and the Stevens Creek Trail Feasibility Study. Total Budget: $615,500 [4] Ongoing, Funded, Multi-year initiatives: •ADA improvements ($90,000 per year) •Annual Playground Replacement ($300,000 per year) •Park Amenity Improvements ($200,000 per year) •Street Light Installation - Annual Infill ($75,000 per year) Summary of Multi-Year Projects •All Inclusive Playground:Active.Funding from County grant confirmed. Scope and fundraising reduced. •Orange & Byrne Avenue Sidewalk Improvements:Active.Will resume at the end of this calendar year. •Stevens Creek Corridor Park Chain Master Plan: On hold pending completion of BBF Golf Course Alternates Analysis. •Bike Boulevard Improvements Phase 1 -3 (Permanent Improvements): On hold pending completion of interim improvements. Status of Deferred FY20-21 Projects •Interim City Hall:Defer. ($500,000) •New City Hall:Defer. ($3,500,000) FY21-22 Deferred Projects Covid-19 Impact on CIP Projects Some of the notable ways CIP projects were impacted by the Covid-19 environment: •Delays in construction due to an increase in procedures, disrupted supply chains, and workforce distancing protocols; Construction costs have increased drastically •Community input channels are virtual only •Analysis of Facilities, Traffic Patterns, Usages and Needs were delayed FY 2020-2021 was a strange year… We remain optimistic, yet cautious: •Health and Safety protocols continue to have an impact on the work processes, schedules, and costs •Construction costs are presently surprisingly high; Bids received exceeding expectations due to rise in material costs and GC availability •Infrastructure federal funding may be significantly increased, however the trickle-down to municipalities is yet unknown FY 2021-2022 Context is developing •Council Priority •Health and Safety improvements •High priorities established through completed Master Plans or Condition Assessment Reports •Projects in response to Community input and ongoing usage; projects on hold that need to be re-activated; or ongoing phases •Projects that have secured external funding Considerations for New projects FY 2021-2022 New Projects [16] New: •FOUR Bicycle & Pedestrian/CIP projects •THREE Facilities Projects •SIX Parks & Recreation/CIP projects •THREE Streets/CIP project Proposed FY21-22 New CIP Projects Carmen Road Bicycle & Pedestrian Bridge, Right-of-Way Proposed Budget: $75,000 Proposed Scope: Initiate a process for acquiring property to facilitate the construction of a Bicycle/Pedestrian Bridge over Stevens Creek Boulevard, reconnecting Carmen Road. This project is a priority in both the Bicycle and Pedestrian Transportation Plans. © Google Stelling and Alves Crosswalk Installation Proposed Budget: $80,000 Proposed Scope: Install a crosswalk and pedestrian- actuated RRFB (rectangular rapid- flashing beacon) across Stelling at the north leg of the intersection with Alves Drive. Evaluate removal of existing crosswalk at the south leg of the intersection. This is a Tier One priority of the Pedestrian Transportation Plan. © Google Stevens Creek Boulevard Class IV Bikeway, Phase 2 - Construction Proposed Scope: Construction of the separated bikeway along Stevens Creek Blvd from Wolfe Road to De Anza Blvd. Improvements include traffic signal modifications at Wolfe Road and De Anza Blvd to provide separate bicycle phasing. SCB bikeway is the highest priority of the Bicycle Transportation Plan. Proposed Budget: $2,000,000 © Google Traffic Garden - Feasibility Proposed Budget: $75,000 Proposed Scope: Conduct a feasibility study for the construction of a Traffic Garden, which is a miniature streetscape used for bicycle and pedestrian education. © Google City Hall and Community Hall Improvements - Programming & Feasibility Proposed Budget: $500,000 Proposed Scope: Programming, Feasibility and Community Outreach to form the basis of a renovation strategy for the buildings. 10455 Torre Avenue Improvements Proposed Budget: $3,000,000 Proposed Scope: Program, plan and build facility improvements required for interim facility to accommodate staff while City Hall is remodeled, as well as the long-term use of this facility. The scope of work will include programming, planning, design, and construction. Electric Vehicle Parking Expansion Proposed Budget: $408,000 Grants: $208,000 (BAAQMD) City Funding: $200,000 Proposed Scope: Expansion of the existing level 2 charging ports at municipal properties from twelve (12) ports to thirty-two (32) ports. In addition, install five (5) level 3 (DC Fast Charging) ports. All charging ports would be available for public use. Memorial Park – Pond Repurposing Proposed Scope: Design and construct Memorial Park improvements as indicated in the Parks and Recreation System Master Plan, specifically addressing the immediate state of the drained ponds. This scope would be phased and include approximately 61,000 sf of renovation. Proposed Budget: $3,000,000 External: $1,000,000 Park Dedication Fund City Funding: $2,000,000 Memorial Park – Amphitheater Improvements Proposed Scope: Design and construct Memorial Park improvements as indicated in the Parks and Recreation System Master Plan, specifically addressing the needs of the Amphitheater. Scope will include shade structure for the stage, electrical and audio improvements to the infrastructure, moving the path and waterway out of the immediate stage area, and improvements to the adjacent restrooms to accommodate the assembly use.Proposed Budget: $1,150,000 Memorial Park – Specific Plan Design Proposed Scope: Following the findings of the Master Plan process, develop a conceptual design for Phase One features and amenities. Features to be considered include adding walking path improvements, playable water feature, enhancing tree canopy, integrating natural features, and enhancing indoor and outdoor event and gathering space. Proposed Budget: $500,000 Blackberry Farm Pools Improvements Proposed Budget: $750,000 Proposed Scope: The scope includes replastering the recreation and the slide pools, redirection of the existing deck drains to sanitary sewer, and removing the remaining accessibility barriers as identified in the 2015 ADA Transition Plan and 2020 building permit application comments. Full-Sized Outdoor Basketball Court Proposed Scope: Install a full-size basketball court at a park, following the Parks and Recreation System Master Plan. Proposed Budget: $350,000 Grants: $177,952 (TBD) City Funding: $172,042 (TBD) Tree Inventory – Stevens Creek Corridor Proposed Scope: To inventory and map City-owned trees that are within the Stevens Creek Corridor, including the Blackberry Farm golf course. Proposed Budget: $65,000 City Lighting LED Transition Assessment Proposed Budget: $50,000 Proposed Scope: Develop a strategy to transition the City's streetlight infrastructure, and other City operated lights, from incandescent to LED fixtures to meet the “Dark Sky” requirements and reduce light pollution. Assess the costs, benefits and opportunities of the proposed improvements. © Google Homestead/DeAnza - Construction Proposed Budget: $215,000 Proposed Scope: Modify traffic signal to relocate median-mounted mast arm poles to the corners. © Google Pumpkin & Fiesta Storm Drain Project, Phase 1 & 2 Proposed Budget: $2,000,000 Proposed Scope: Design storm drainage improvements at Pumpkin Drive, Fiesta Lane, September Drive, and Festival Drive between Bubb Road and State Route 85. Construct storm drainage improvements at Fiesta Lane, September Drive and Festival Drive between UPRR tracks and State Route 85. This is a high priority project in the Storm Drain Master Plan.© Google Financial Context General Fund Transfer information General Fund Unassigned Fund Balance Forecast Unassigned Fund Balance June 30, 2021 Projection $39.1 million June 30, 2031 Projection $12.0 million CIP Funding Above/(Below) Reserve ($3.2 million) June 30, 2031 Projection (revised)$8.8 million* *Figure only reflects the impact of FY 21-22 Proposed CIP projects. Projects that may be Funded in future years are not included. Summary •New Projects total $14.2 million; External Funding totals $1.4 million. City Funding impact is $12.8 million •Capital Reserve has $11.6 million; $1.2 million transfer from General fund is needed. •To maintain $2 million balance in Capital Reserve, a $3.2 million transfer is required. •In order to staff these projects accordingly, additional staffing is required. Funding Summary •Sixteen new projects proposed, requiring $14 million in total funding •Of the sixteen, twelve anticipate completion in FY 2021-2022. Four projects will continue into FY 22-23: Lawrence Mitty Design, Memorial Park Amphitheater, 10455 Torre Ave, SCB Ph.2 Construction •FY 21-22 CIP will be presented to the Planning Commission on 5/25/21, to confirm conformance with the General Plan •Staff is pursuing additional funding for SCB Ph.2 Construction (VTA), Library Expansion project, Renovation of City Hall, and the EV Parking Expansion Projects Summary Thank You!