13. Mary Ave Footbridge Project
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City Hall
10300 Torre Avenue
Cupertino, CA 95014-3255
(408) 777-3354
FAX: (408) 777-3333
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CUPEIQ1NO
PUBLIC WORKS DEPARTMENT
Summary
AGENDA ITEM
13
AGENDA DATE January 3,2006
SUBJECT AND ISSUE
Adoption by the City Council of Resolution No. 06- olJ- , authorizing the Director of
Public Works to enter into a Cooperative Work Agreement with the California Department of
Transportation to extend the life of 2003-04 Bicycle Transportation Account grant funds in the
amount of$600,000.00 for the Mary Avenue Bicycle Footbridge Project.
BACKGROUND
On February 17, 2004, Council authorized the City Manager to execute an agreement with the
California Department of Transportation (Ca/trans) that allowed the City to receive $600,000.00
in 2003-2004 State Bicycle Transportation Account (BTA) grant funds to comprise a portion of
the local funds required to finance the Mary Avenue Bicycle Footbridge project. At that time,
Staff had projected that construction ofthe bridge would be completed by early 2006. The
expiration ofthe 2003-2004 BT A funds, set by the agreement to occur on June 30, 2006,
appeared to be compatible with the project schedule.
With the completion of the 35% level of design in September 2004, however, the estimated cost
of the project increased significantly above the original estimate. Due primarily to extreme and
continuing increases in concrete and steel construction materials and diesel fuel, and an increase
in the required depth of the bridge foundation, the higher estimated cost of the project made it
necessary for the City to seek additional funds to complete the project. Based upon Council's
February 1, 2005, authorization, Staff sought and received a commitment from the Santa Clara
Valley Transportation Authority (VT A) for an additional $1,560,000.00 for the project. On that
date, Council also committed an additional $75,000,00 in City funds to the project and
authorized Staff to pursue up to $500,000.00 more in future cost escalation contingency funds for
the project. The impact ofthe higher estimated costs increased the original project budget of
$7,115,000.00 by 30% to the current $9,250,000.00, including cost escalation contingency.
Obtaining an independent verification of the new cost estimate and seeking the additional funds
required, in turn, entailed significant delay in the progress of the project design and review, so
that the current schedule projects completion of the project in 2007. The extended schedule
makes it necessary to extend the life of the 2003-2004 BTA funds beyond their current June 30,
2006, expiration. In order to do this, the City must enter into a Cooperative Work Agreement
Printed on Recycled Paper
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(CW A) with the California Department of Transportation. While not a formal signed agreement,
the CW A is a vehicle employed by the California Department of Finance to extend funds that
would otherwise lapse, through commitments from the funded agency and Ca/trans to complete
the funded work on a new agreed-upon schedule.
FISCAL IMPACT
Authorizing the Director of Public Works to enter into a CWA for the 2003-2004 BTA funds
will allow the life of the funds to be extended, thereby allowing the funds to remain available for
the City's Mary Avenue Bicycle Footbridge Project.
STAFF RECOMMENDATION
Staff recommends that City Council adopt Resolution No. 06- ù/Á. ,authorizing the
Director of Public Works to enter into a Cooperative Work Agreement (CW A) with the
California Department of Transportation to extend the life of2003-04 Bicycle Transportation
Account (BT A) grant funds in the amount of $600,000.00 for the Mary A venue Bicycle
Footbridge Project.
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ff*o Ralph A. Qualls, Jr.
Director of Public Works
David . Knapp
City Manager
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RESOLUTION NO. 06-012
DRAFT
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO ENTER INTO A
COOPERATIVE WORK AGREEMENT WITH THE CALIFORNIA DEPARTMENT OF
TRANSPORTATION TO EXTEND THE LIFE OF 2003-2004 BICYCLE
TRANSPORTATION ACCOUNT GRANT FUNDS FOR THE MARY AVENUE BICYCLE
FOOTBRIDGE
WHEREAS, fiscal year 2003-2004 Bicycle Transportation Account grant funds in the
amount of $600,000.00 approved by the California Department of Transportation for the Mary
Avenue Bicycle Footbridge Project are set to expire on June 30,2006; and
WHEREAS, due to the impact of higher estimated project costs and the ensuing delays
entailed in securing addition funds necessary to complete the project, the schedule for the Mary
A venue Bicycle Footbridge now projects a project completion date in 2007; and
WHEREAS, in order to extend the life of the 2003-2004 Bicycle Transportation Account
grant funds the City must enter into Cooperative Work Agreement with the California
Department of Transportation;
NOW, THEREFORE, LET IT BE RESOLVED that the City Council of the City of
Cupertino hereby authorizes Director of Public Works to enter into a Cooperative Work
Agreement with the California Department of Transportation to extend the life of the 2003-2004
Bicycle Transportation Account grant funds in the amount of $600,000.00 for the Mary Avenue
Pedestrian Footbridge Project.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 3rd day of January 2006, by the following vote:
Vote Members of the City Council
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
APPROVED:
City Clerk
Mayor, City of Cupertino
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