CC 03-02-2021 Study Session Item No. 1 Rancho Rinconada Recreation and Park District_Staff PresentationMarch 2, 2021 Rancho Rinconada Recreation and Park District (RRRPD) City Work Program Item UpdateCC 03-02-2021 Study Session Item No. 1
Agenda●Background ●Local Agency Formation Commission (LAFCO) Options●Parks and Recreation Commission Outreach and Recommendation ●RRRPD Board ●Parks & Recreation System Master Plan●Facility Status and Costs●Recommended Options and Action
Background - February to December 2020Background - February to December 2020Feb. 18Council receives LAFCO report and adds RRRPD to City Work ProgramCouncil receives LAFCO report and adds RRRPD to City Work ProgramMar. 5Parks and Recreation Commission provides feedback on RRRPD surveyParks and Recreation Commission provides feedback on RRRPD surveyMar. 7Survey published and available online March 7 to March 23Survey published and available online March 7 to March 23Mar. 16COVID Shelter In Place InitiatedCOVID Shelter In Place InitiatedAug. 6Parks and Recreation Commission reviews survey resultsParks and Recreation Commission reviews survey resultsAug. 14RRRPD Strategic Plan request for proposals due dateRRRPD Strategic Plan request for proposals due dateSep. 10RRRPD Board selected contractor for Strategic PlanRRRPD Board selected contractor for Strategic PlanOct. 1Parks and Recreation Commission unanimously recommend Option 2 to City CouncilParks and Recreation Commission unanimously recommend Option 2 to City CouncilOct. 27City staff met with LAFCO who provided next steps if an acquisition were to be pursuedCity staff met with LAFCO who provided next steps if an acquisition were to be pursuedOct. 29Memo provided to City Council with an update on the itemMemo provided to City Council with an update on the itemDec. 10New RRRPD Board was seatedNew RRRPD Board was seated
LAFCO OptionsOption 1: Maintain RRRPD’s Current Governance (Status Quo)Option 2: Acquisition of RRRPD by the City of Cupertino
Parks and Recreation Commission TimelineMarch 5●Received LAFCO Special Study Report●Reviewed RRRPD Resident Survey QuestionsAugust 6●Reviewed survey results●Requested additional user data from RRRPD
Parks and Recreation Commission Recommendation●October 1, 2020 - Commission unanimously carried the motion to recommend acquisition●Recommendation based on:•Data from LAFCO Special StudyoZero sphere of influence•Survey of RRRPD residentsoAccurate sample of RRRPD users•User data provided by RRRPD management o66% of users are non-Cupertino residents
LAFCO●Application requirements●Plan for services●Resolution and Proposed Terms●Protest Thresholds●LAFCO fee schedule●Other Considerations ●Property Tax Transfer●Adoption of Resolution●Protest Threshold ●Special Election (could be triggered)
RRRPD Board• Outgoing RRRPD Board of DirectorsoNoted concerns in the LAFCO Special Studyo“Board dysfunction and lack of quorum during a portion of 2019.”•Four new board members seated in December 2020
RRRPD Board●RRRPD Strategic Visioning and Planning Process●Rauch Communication Consultant, Inc. selected to design and execute processoThree-year strategic plan oBackground research and benchmarkingoCommunity outreachoEstimated completion by Summer 2021
• Outgoing RRRPD Board Opposition•Requested a letter of opposition •Lack of Board support could deter the process•Newly seated Board is considering additional community outreach•If the City decides to proceed with acquisition, it would be best to do so with support of the RRRPD BoardRRRPD Board
Parks & Recreation System Master Plan – Aquatics●Desire from the community for year-round swimming facility●Used for recreation and instructional swimming, aquatic exercise, lap swimming, and pool events●Consider accessible locations in central and east Cupertino
Access to Aquatic Facilities•Additional Aquatics Facilities•Research other opportunities•Data could be used to evaluate potential benefits of acquiring RRRPDConsiderations
RRRPD Facility Status• Facility layout and parking lot size vastly limits program offerings, attendance capabilities, and potential profitability• Facility improvements and significant investment by the City• Use of RRRPD facilities are currently available to all Cupertino residents
Potential Costs Associated with acquisition•Cost of special election: estimated up to $100,000 to $200,000• LAFCO application fee: $12,000•Professional aquatic facility assessment: $3,500•Extensive facility upgrades: estimated to be at least $350,000Costs
Options for Council Consideration1. Proceed with the acquisition process2. Decide not to proceed with the acquisition process (recommended)3. Delay consideration of the acquisitiona) Allow for engagement in long-term planning for aquatics facilities in the Cityb) Until RRRPD completes their strategic visioning and outreach and makes a recommendation
Recommended ActionReceive an update on the Rancho Rinconada Recreation and Park District City Work Program item and provide guidance for next steps.
Questions?Joanne MagriniDirector of Parks and RecreationKevin DavisGeneral Manager, RRRPD