01-26-21 Searchable PacketCITY OF CUPERTINO
CITY COUNCIL
AGENDA
This will be a teleconference meeting without a physical location.
Tuesday, January 26, 2021
6:00 PM
Non-Televised Special Meeting (Commission Interviews)
TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE
SPREAD OF COVID-19
In accordance with Governor Newsom’s Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 4:30 p.m. on Tuesday, January 26 to the Council at
citycouncil@cupertino.org. These e-mail comments will also be forwarded to
Councilmembers by the City Clerk’s office before the meeting and posted to the City’s
website after the meeting.
2) E-mail comments during the times for public comment during the meeting to the City
Clerk at cityclerk@cupertino.org. The City Clerk will read the emails into the record, and
display any attachments on the screen, for up to 3 minutes (subject to the Mayor’s
discretion to shorten time for public comments). Members of the public that wish to share a
document must email cityclerk@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may provide oral public comments during the teleconference
meeting as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during “oral communications” for matters not on the agenda, and during the
public comment period for each agenda item.
To address the City Council, click on the link below to register in advance and access the
meeting:
Page 1
1
CC 01-26-21
1 of 29
City Council Agenda January 26, 2021
Online
Register in advance for this webinar:
https://cityofcupertino.zoom.us/webinar/register/WN_Qe-niy9QTzejlm4hpwL8ag
Phone
Dial: 669-900-6833 and enter Webinar ID: 975 0239 4815 (Type *9 to raise hand to speak).
Unregistered participants will be called on by the last four digits of their phone number.
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
213.19.144.110 (Amsterdam Netherlands)
213.244.140.110 (Germany)
103.122.166.55 (Australia)
69.174.57.160 (Canada)
Meeting ID: 975 0239 4815
SIP: 97502394815@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter “Cupertino Resident” or similar designation.
3. When the Mayor calls for the item on which you wish to speak, click on “raise hand.”
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference City Council meeting who is visually or hearing impaired or has
Page 2
2
CC 01-26-21
2 of 29
City Council Agenda January 26, 2021
any disability that needs special assistance should call the City Clerk's Office at
408-777-3223, at least 48 hours in advance of the Council meeting to arrange for assistance.
In addition, upon request, in advance, by a person with a disability, City Council meeting
agendas and writings distributed for the meeting that are public records will be made
available in the appropriate alternative format.
NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCIL
NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino City Council is hereby
called for Tuesday, January 26, 2021, commencing at 6:00 p.m. In accordance with Governor
Newsom’s Executive Order No-29-20, this will be a teleconference meeting without a
physical location. Said special meeting shall be for the purpose of conducting business on
the subject matters listed below under the heading, “Special Meeting."
SPECIAL MEETING
ROLL CALL
COMMISSION INTERVIEWS
1.Subject: Interview applicants for commission terms expiring on the Housing
Commission, Bicycle Pedestrian Commission, and Audit Committee
Recommended Action: Conduct interviews and make appointments to the Housing
Commission, Bicycle Pedestrian Commission, and Audit Committee; and select
alternates
A - Interview Schedule
B - Commission Diversity Resolution
C - Advisory Commissions Resolution
D - Housing Questions
E - Housing Applications
F - Bicycle Pedestrian Questions
G - Bicycle Pedestrian Applications
H - Audit Questions
I - Audit Applications
J - Commission Attendance Report
K - Current Commission List
ADJOURNMENT
The City of Cupertino has adopted the provisions of Code of Civil Procedure §1094.6; litigation
challenging a final decision of the City Council must be brought within 90 days after a decision is
announced unless a shorter time is required by State or Federal law.
Prior to seeking judicial review of any adjudicatory (quasi-judicial) decision, interested persons must
file a petition for reconsideration within ten calendar days of the date the City Clerk mails notice of the
Page 3
3
CC 01-26-21
3 of 29
City Council Agenda January 26, 2021
City’s decision. Reconsideration petitions must comply with the requirements of Cupertino Municipal
Code §2.08.096. Contact the City Clerk’s office for more information or go to
http://www.cupertino.org/cityclerk for a reconsideration petition form.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
teleconference meeting who is visually or hearing impaired or has any disability that needs special
assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the
meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability,
meeting agendas and writings distributed for the meeting that are public records will be made available
in the appropriate alternative format.
Any writings or documents provided to a majority of the Cupertino City Council after publication of
the packet will be made available for public inspection in the City Clerk’s Office located at City Hall,
10300 Torre Avenue, during normal business hours and in Council packet archives linked from the
agenda/minutes page on the Cupertino web site.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
written communications sent to the Cupertino City Council, Commissioners or City staff concerning a
matter on the agenda are included as supplemental material to the agendized item. These written
communications are accessible to the public through the City’s website and kept in packet archives. You
are hereby admonished not to include any personal or private information in written communications to
the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights
you may have on the information provided to the City.
Page 4
4
CC 01-26-21
4 of 29
CITY OF CUPERTINO
Agenda Item
21-8730 Agenda Date: 1/26/2021
Agenda #: 1.
Subject: Interview applicants for commission terms expiring on the Housing Commission,
Bicycle Pedestrian Commission, and Audit Committee
Conduct interviews and make appointments to the Housing Commission, Bicycle Pedestrian
Commission, and Audit Committee; and select alternates
CITY OF CUPERTINO Printed on 1/21/2021Page 1 of 1
powered by Legistar™5
CC 01-26-21
5 of 29
COMMISSION INTERVIEW SCHEDULE
1/21/2021
Time Name Candidates Other
Choice Notes:
1 6:05 PM Venkatesan Ranganathan None
2 6:10 PM Jack Carter Bike Ped
3 6:15 PM Sundar Narayanan Bike Ped
4 6:20 PM Rajiv Puranik None
5 6:25 PM Kiet Nguyen Bike Ped
6 6:30 PM Timothy Gorsulowsky Housing
7 6:35 PM Neha Sahai Fine Arts
8 6:40 PM Eric Crouch Bike Ped
9 6:45 PM R Wang None Incumbent
10 6:50 PM Muni Madhdhipatla None Bike Ped Commissioner
11 6:55 PM Steven Scharf None
12 7:00 PM Deepa Mahendraker Bike Ped
13 7:05 PM Dinelle Rudd None
14 7:10 PM Ravi Kumar Housing
15 7:15 PM Neil Park-McClintick Housing
16 7:20 PM Frances Hu Audit
17 7:25 PM Kriti Garg Library
7:30 PM 10 minute break followed by debrief and voting
Vote for 3 full terms ending 1/30/25 and any alternates
Time Name Candidates Other
Choice Notes:
1 8:00 PM Archana Panda Fine Arts
2 8:05 PM Esha Rao Fine Arts
3 8:10 PM Priscilla Grille None
4 8:15 PM Vidya Murthy Audit Bike Ped
5 8:20 PM Vijaya Chavva Housing
6 8:25 PM Govind Tatachari Housing
7 8:30 PM Latha Chandrashekhar Housing
8 8:35 PM Himani Singh Bike Ped
9 8:40 PM Seema Swamy Housing
10 8:45 PM Sheela Sreekanth Bike Ped
11 8:50 PM Sreekanth Bhaskar Bike Ped
12 8:55 PM Liyan Zhao None
13 9:00 PM Kriti Garg Planning
14 9:05 PM Xiuqing (Winona) Chen Audit
9:10 PM 10 minute break followed by debrief and voting
Vote for 3 full terms ending 1/30/25 and any alternates
Time Name
Candidates Other
Choice Notes:
1 9:40 PM Madhusudan Tare None
Monday, January 25, 2021
PLANNING COMMISSION
FINE ARTS COMMISSION
2 available seats (residency requirement for three out of five members)
3 available seats (residency requirement for three out of five members)
LIBRARY COMMISSION
3 available seats (residency requirement for all five members)
Page 1 of 4 6
CC 01-26-21
6 of 29
COMMISSION INTERVIEW SCHEDULE
2 9:45 PM Archana Panda Library
3 9:50 PM Esha Rao Library
4 9:55 PM Neha Sahai Planning
5 10:00 PM Sonia Dhami None Incumbent
6 10:05 PM Kalpana Aroda None
10:10 PM 10-min break
Vote for 2 full terms ending 1/30/25 and any alternates
Page 2 of 4 7
CC 01-26-21
7 of 29
COMMISSION INTERVIEW SCHEDULE
Time Name Candidates Other
Choice Notes:
1 6:05 PM Timothy Gorsulowsky Planning
2 6:10 PM Vijaya Chavva Library
3 6:15 PM Govind Tatachari Library
4 6:20 PM Matthew Hurley Bike Ped
5 6:25 PM Roger Chen Bike Ped
6 6:30 PM Latha Chandrashekhar Library
7 6:35 PM Ravi Kumar Planning
8 6:40 PM Maanya Condamoor Bike Ped
9 6:45 PM Sapna Gupta None
10 6:50 PM Neil Park-McClintick Planning
11 6:55 PM Seema Swamy Library
7:00 PM 10 minute break followed by debrief and voting
Vote for 1 full terms ending 1/30/25 and any alternates
Time Name Candidates Other
Choice Notes:
1 7:30 PM Mathew Widmann None
2 7:35 PM Sundar Narayanan Planning
3 7:40 PM Luciano Saccani Vidya Murthy None Library
4 7:45 PM Sophia Chan None
5 7:50 PM Kiet Nguyen Planning
6 7:55 PM Gary Newman None
7 8:00 PM Eric Crouch Planning
8 8:05 PM Christian Lei None
9 8:10 PM John Lin None
10 8:15 PM Deepa Mahendraker Planning
11 8:20 PM Matthew Hurley Housing
12 8:25 PM Roger Chen Housing
13 8:30 PM Maanya Condamoor Housing
14 8:35 PM Himani Singh Library
15 8:40 PM Jack Carter Planning
16 8:45 PM Sheela Sreekanth Library
17 8:50 PM Sreekanth Bhaskar Library
18 8:55 PM Ilango Ganga None Incumbent
9:00 PM 10 minute break followed by debrief and voting
Vote for 2 full terms ending 1/30/25 and any alternates
Time Name Candidates Other
Choice Notes:
1 9:30 PM Laura Hammer None
2 9:35 PM Khyati Upadhyay None
3 9:40 PM Vidya Murthy Library
AUDIT COMMITTEE
1 available seat (no residency requirement for at large members)
HOUSING COMMISSION
1 available seat (residency requirement for four out of five members; Business representative must be from a Cupertino-
based business)
BICYCLE PEDESTRIAN COMMISSION
2 available seats (residency requirement for all five members)
Tuesday, January 26, 2021
Page 3 of 4 8
CC 01-26-21
8 of 29
COMMISSION INTERVIEW SCHEDULE
4 9:45 PM Yan (Sophie) Song None
5 9:50 PM Tania Lu None
6 9:55 PM Frances Hu Planning
7 10:00 PM Dana Li None
8 10:05 PM Xiuqing (Winona) Chen Library
10:10 PM 10-min break
Vote for 1 full term ending 1/30/25 and any alternates
Page 4 of 4 9
CC 01-26-21
9 of 29
RESOLUTION NO. 03-203
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
ESTABLISHING A POLICY EMBRACING THE CITY’S DEMOGRAPHIC DIVERSITY
(ADVISORY COMMISSONS AND COMMITTEES)
WHEREAS, the City intends to provide efficient, effective and equitable governmental
services to all of Cupertino, and
WHEREAS, respect for all cultures, and other demographic differences is the foundation
of Cupertino’s future, and
WHEREAS Cupertino’s residents are its most important resource, their cultural and
economic diversity provides the living fabric that binds Cupertino together, and
WHEREAS, the involvement and commitment of the entire Cupertino community
produces a better quality of life with residents and city government working in partnership, and
WHEREAS, it is vital in maintaining a high performing, productive city government in
which each resident and each city employee is valued for his or her unique gifts and talents, that
the city capitalize on the innovation inherent within the community and within city government,
and
WHEREAS, the City of Cupertino recognize that diversity includes culture, gender, age
and other important demographic differences within the City and that valuing each diversity is
fundamental in the way the City provides services to its residents, and
WHEREAS, the City believes that diverse city commissions and committees provide
advantages offered by a variety of diverse perspectives and in increasing the City’s ability to
serve its diverse population.
NOW, THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS:
I. Commissions and Committees
A. To foster comprehensive representation within advisory commissions and
committees, it would be advantageous for new members to represent the
community by such factors as culture, gender, age, and location of residency
within the city.
B. In the conduct of their business, commission and committee members shall
pursue the benefit of a variety of perspectives in making decisions.
C. Commissions and committees increase the city’s potential, effectiveness and
creativity as an organization by offering a wide range of approaches and
perspectives to addressing issues and solving problems.
10
CC 01-26-21
10 of 29
Resolution No. 03-203
2
II. Other means of communicating this policy to the general public
The City of Cupertino’s embracing of diversity will also be communicated and
reflected through such means as festivals and events, recreation and education
programs, public art, city publications and media programming.
III. Dissemination and enforcement of this policy
This policy shall be incorporated into the following:
1) All notices seeking commission and committee applications;
2) Shall be adopted by the City Manager as an administrative procedure,
who shall be responsible for the implementation of this policy. From
time to time, the City Manager will report the status of such
implementation to the City Council;
3) Shall be posted at both the City Clerk’s Office and at the City’s
Department of Human Resources.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 3rd day of November 2003, by the following vote:
Vote Members of the City Council
AYES: Chang, James, Lowenthal, Kwok, Sandoval
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST: APPROVED:
/s/ Kimberly Smith /s/ Michael Chang
______________________ _______________________
City Clerk Mayor, City of Cupertino
11
CC 01-26-21
11 of 29
RESOLUTION NO. 16-137
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
RESCINDING RESOLUTION NO. 10-048 AND AMENDING THE
RESOLUTION ESTABLISHING RULES GOVERNING RECRUITMENT,
ATTENDANCE, APPOINTMENTS, AND VACANCIES ON CITY ADVISORY
BODIES TO ADD DESIGNATED ALTERNATES TO THE INTERVIEWS AND
APPOINTMENTS PROCESS
WHEREAS, the City of Cupertino wishes to establish uniform terms and
conditions of office for advisory commissions; and
WHEREAS, there are within the City of Cupertino many citizens with talent,
expertise and experience who wish to serve the community; and
WHEREAS, the City Council believes it is important to provide these citizens
the opportunity to contribute to their community;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Cupertino rescinds Resolution No. 10-048 and establishes the following rules
governing recruitment, appointment and reappointment to City of Cupertino
Advisory bodies.
A. RECRUITMENT
1. Two months before regular terms expire, or immediately following
receipt of a resignation, the City Clerk distributes the vacancy notice as
follows:
• The Cupertino Scene
• The Cupertino Courier
• The World Journal
• The Cupertino City Channel
• City Hall bulletin board
• The City Clerk’s Office
• The Cupertino Library
• The Cupertino Chamber of Commerce
• Cupertino City Web site
• Other organizations as appropriate with respect to the openings
• All persons with applications on file for that particular commission
12
CC 01-26-21
12 of 29
Resolution No. 16-137
Page 2
2. Two months before regular terms expire, the City Clerk’s Office also
mails the vacancy notice to the following individuals:
• Students and graduates of Cupertino Emergency Response
Training
• Students or graduates of Leadership Cupertino
• Neighborhood Block Leaders
• Individuals who have signed up for notification at the Cupertino
Town Hall meetings.
3. All vacancy notices and posting shall be done in accordance with the
provisions of the Maddy Act, California Government Code 54970.
Specifically, vacancy notices shall be posted for a minimum of 10 days.
4. Applications will be retained for a maximum of one year after Council
review. After that time, applicants shall submit a new application if
they wish to remain on the list for consideration.
5. Those persons with applications on file within one year of Council
review are advised of the vacancy by the City Clerk and may activate
that application. Upon receipt of the vacancy notice, the applicant
must contact the City Clerk’s Office and ask that the application be
reactivated.
6. An applicant may file for a maximum of two commissions at any one
application period.
7. A member of an advisory body, having completed two consecutive
terms, must wait two years after the term would have normally ended
before being eligible to apply for the same commission or committee.
8. Application forms will be available in the City Clerk’s Office and will
be mailed upon request with information about the opening(s).
Application forms will also be available on the City’s Web site.
9. No application shall be accepted after the deadline.
10. When the final deadline has passed, the City Clerk’s Office will mail
applicants the date, time and location of the interviews along with
sample questions to consider.
13
CC 01-26-21
13 of 29
Resolution No. 16-137
Page 3
11. The City Clerk’s Office will copy the applicants’ written material for
Council members. The written material will also be available for
public review in the City Clerk’s Office.
12. An applicant who is unable to attend the interview may submit a 5-
minute video presentation in advance of the interview meeting. The
tape will be reviewed at the meeting. The video will be made by City
staff at the applicant’s request upon the approval of the City Clerk.
The City will fund these costs.
B. INTERVIEWS AND APPOINTMENTS
1. When Council meets to conduct interviews, it is a public meeting
subject to the Brown Act and therefore open to the public. The
candidates will be asked by the City Clerk (either in person or by
written instructions left in the waiting area) to remain seated in the
waiting area until they are called in for the interview. Candidates will
also be asked to return to the waiting area until the announcement of
the vote, or to go home and contact the City Clerk’s Office the next day
regarding the results. However, all applicants and members of the
public have the option of remaining in the room for any or all of the
meeting.
2. The order in which interviews are scheduled to take place will be
determined by a drawing of names. The City Clerk will do this in
advance.
3. Interviews are informal and usually last 5-8 minutes. Council
members are looking for:
• Familiarity with the subject
• Decision-making ability
• Commitment to the position for which they have applied
4. Appointments will be made following a vote in public. Ballots will be
distributed, and Council members will vote and sign the ballots. The
City Clerk will announce the votes.
14
CC 01-26-21
14 of 29
Resolution No. 16-137
Page 4
5. The City Council may appoint alternates to serve on boards,
commissions and committees in the event of a vacancy. Such
alternates may attend and participate in meetings of the board,
commission, or committee but shall not vote in such meetings
until such time as a vacancy has occurred and the alternate has filled
such vacancy. If the City Council appoints more than one alternate
for a particular board, commission or committee, the City Council
shall designate the alternates as first alternate, second alternate
and so on such that immediately upon a vacancy occurring in a
board, commission, or committee, the first alternate shall fill such
vacancy without the need for further City Council action.
C. UNSCHEDULED VACANCIES AND ATTENDANCE
1. If a vacancy occurs for an unexpired term and interviews for
appointment to that advisory body have been conducted within the
previous ninety days, the unexpired term may be filled from those
applications following the required posting of the vacancy.
2. The notice of unscheduled vacancy shall be posted no earlier than 20
days before nor later than 20 days after the vacancy occurs, and at least
10 working days before appointment. The notice of unscheduled
vacancy must be posted in the Office of the City Clerk, at the City Hall
bulletin board, at the Cupertino Library, and in other places
designated by the City Clerk.
3. A member shall be considered removed from an advisory body under
the following conditions.
• A member misses more than three consecutive meetings
• A member misses more than 25% of the advisory body’s meetings
in a calendar year
4. It is the responsibility of the advisory body’s staff liaison to notify the
City Clerk of a member’s attendance record to allow sufficient time to
send a warning notice if the member has missed three consecutive
meetings or 25% of the meetings, and to send a termination notice if
the member has missed more three consecutive meetings or more than
25% of the meetings in a calendar year.
15
CC 01-26-21
15 of 29
Resolution No. 16-137
Page 5
5. A member who has been removed from an advisory body for
inadequate attendance may request a waiver of this provision by
submitting a letter to the City Council setting forth the reason for the
absences and confirming future availability.
D. GENERAL PROVISIONS
1. Term limit restrictions listed in this resolution do not apply to
temporary appointments for unexpired terms.
2. All provisions of this resolution shall apply unless otherwise decided
by the City Council on a case-by-case basis.
3. In the event that any provision of this resolution conflicts with the
provisions of any other ordinance or resolution governing a particular
advisory body, the provisions governing that advisory body shall
prevail.
PASSED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino this 20th day of December, 2016, by the following vote:
Vote Members of the City Council
AYES: Vaidhyanathan, Chang, Scharf, Sinks
NOES: None
ABSENT: Paul
ABSTAIN: None
ATTEST: APPROVED:
/s/ Grace Schmidt /s/ Savita Vaidhyanathan
_________________________ ___________________________
Grace Schmidt, City Clerk Savita Vaidhyanathan, Mayor,
City of Cupertino
16
CC 01-26-21
16 of 29
QUESTIONS FOR HOUSING COMMISSION APPLICANTS
1. Have you attended any Housing Commission or other City
meetings during the past year?
2. What qualities do you possess which make you the right
candidate for this commission?
3. What experience do you have in the affordable housing area?
4. While you are serving on the Housing Commission, a developer
proposes an affordable development in your immediate
neighborhood. Consequently, many of you neighbors are visibly
upset. As a member of the committee and a neighbor, how do
you respond to the situation and why?
5. What new ideas or creative approaches to the development of
affordable housing can you bring to the commission?
6. If you could accomplish one thing next year on this commission,
what would it be?
QUESTIONS FOR HOUSING COMMISSION APPLICANTS-
BUSINESS REPRESENTATIVE
1. Have you attended any Housing Commission or other City
meetings during the past year?
2. What qualities do you possess which make you the right
candidate for this commission?
3. What experience do you have in the affordable housing area?
4. While you are serving on the Housing Commission, a developer
proposes an affordable development in a friend and colleague’s
Cupertino neighborhood. Consequently, the friend and colleague
17
CC 01-26-21
17 of 29
are visibly upset. As a member of the commission and a friend of
an opponent to the housing development, how do you respond to
the situation and why?
5. What new ideas or creative approaches to the development of
affordable housing can you bring to the commission?
6. If you could accomplish one thing next year on this commission,
what would it be?
The Housing Commission is subject to the Political Reform Act and
members are required to submit Statements of Economic Interest upon
appointment and annually thereafter.
18
CC 01-26-21
18 of 29
Applications are available in the City Clerk’s Office 408-777-3223.
19
CC 01-26-21
19 of 29
QUESTIONS FOR BICYCLE PEDESTRIAN COMMISSION
APPLICANTS
1. Do you walk or bicycle for:
a. Commuting?
b. Utility purposes, such as shopping?
c. Recreational and/or physical fitness?
2. How much have you used alternatives to cars for the purposes
listed above?
3. What are some projects in Cupertino that you are interested in?
4. What can the City of Cupertino do to encourage more bicycling
and walking?
5. Are there any special projects we should undertake to help
seniors get around Cupertino?
6. How do we reconcile the concerns of neighbors about having
trails near their homes?
7. If you could accomplish one thing next year on this commission,
what would it be?
The Bicycle Pedestrian Commission is subject to the Political Reform
Act and members are required to submit Statements of Economic
Interest upon appointment and annually thereafter.
20
CC 01-26-21
20 of 29
Applications are available in the City Clerk’s Office 408-777-3223.
21
CC 01-26-21
21 of 29
QUESTIONS FOR AUDIT COMMITTEE APPLICANTS
1. Please let us know your background and how it relates to serving
on the Audit Committee.
2. Do you have any first-hand experience with municipal:
budget
audits
investments
accounting systems
3. Why are you interested in serving on the Audit Committee?
4. If you could accomplish one thing next year on this committee,
what would it be?
The Audit Committee is subject to the Political Reform Act and
members are required to submit Statements of Economic Interest upon
appointment and annually thereafter.
22
CC 01-26-21
22 of 29
Applications are available in the City Clerk’s Office 408-777-3223.
23
CC 01-26-21
23 of 29
SP = present/A = absent for a special meeting. Special meeting attendance does not count towards regular meeting attendance Absence Percentage.Audit CommitteeJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Regular Meeting AbsencesRegular Meetings ScheduledAbsence Percentage %Darcy PaulX P X P X X P X X P X X040%Eno SchmidtX P X P X X P X X P X X040%Daisy LiangXPXA1X X A2XXPXX24 50%Angela ChenP X P X X P X X P X X040%Steven ScharfXA1X P X X P X XA2XX24 50%Meet quarterly on the 3rd Tuesday of the selected month at 4:00 p.m. Conf. Rm. A. Staff Liaison is Zach KorachOn 1/27/20, Chen appointed to full term ending 1/30/24 and Liang reappointed to full term ending 1/30/24.Liang issued absence warning letter 7/30/20Bicycle Pedestrian CommissionJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Regular Meeting AbsencesRegular Meetings ScheduledAbsence Percentage %Erik LindskogPPXPP P P P PPP P012 0%Jennifer Shearin P A1 X P P112 8%Ilango GangaPPXPP P P P PPP P012 0%Muni MahdhdipatlaP P X P P P P P P P P P012 0%Gerhard Eschelbeck P P X P P P P P P P P P0120%Meet the 3rd Wednesday of the month at 7:00 pm in Conf. Rm. C. Staff Liaison is David Stillman.Shearin resigned 6/8/20Fine Arts CommissionJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Regular Meeting AbsencesRegular Meetings ScheduledAbsence Percentage %Diana MatleySP, P X X X X SP, SP P X P X SP, P X060%Janki ChoksiSP, P X X X X SP, SP P X P X SP, P X060%Sudha KasamsettySP, A1 X X X X SP, SP P X A2X SP, P X26 33%Rajeswari Mahalingam A, P X X X X SP, SP P X P X SP, P X060%Sonia DhamiSP, P X X X X SP, SP P X P X A, A1 X060%Meet 4th Monday of odd-numbered months. 7:00 pm Conf Rm. C. Staff Liaison is Kelsey Hayes (as of July 2020).Kasamsetty issued absence warning letter 9/30/20.Housing CommissionJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Regular Meeting AbsencesRegular Meetings ScheduledAbsence Percentage %Connie CunninghamP P P X P X X P X, APX X012 0%Sue Bose (Business Representative)T1 P P X P X X P X, SP P X X012 0%2020 COMMISSION ATTENDANCE REPORT124CC 01-26-21 24 of 29
Tessa ParishP P P X P X X P X, SP P X X0120%Sanjiv KapilP P P X P X X P X, SP P X0120%Siva GadikotaT1 P P X A1 X X P X, SP P X X1128%Meet 2nd Thursday 9:00 am Conf. Rm. C. Staff Liaison is Kerri HueslerKapil resigned 12/17/20Library CommissionJan Feb Mar Apr May Jun Jul Aug Sept Oct Nov DecTotal Regular Meeting AbsencesRegular Meetings ScheduledAbsence Percentage %Christie WangX, APPXP PA1PPPPP012 0%Jia WoX, SP A1 P X P P P P P P P P1128%Qin PanX, SP P P X P P P P P P P P0120%Liana CrabtreeX, SP P P X P P P P P P P P0120%Rahul VasanthX, SP P P X P P P P P P P A11128%Meets 2nd Wednesday (staff at odd numbered months only) 7:00 pm Meeting Rm. 100. Staff Liaison is Joanne Magrini.Parks & Recreation CommissionJan Feb Mar Apr May Jun Jul Aug Sept Oct Nov DecTotal Regular Meeting AbsencesRegular Meetings ScheduledAbsence Percentage %Gopal KumarappanX, SP SP, X P X X, SP P P P P P P, SP X, SP012 0%Xiangchen XuX, SP A, XP X X, SP P P P P P P, SP X, SP012 0%Sashi Begur SP, X P X X, SP P P P P P P, SP X, A012 0%Carol StanekX, SP SP, X P X X, SP P P P P P P, SP X, SP0120%Neesha TambeX, SP SP, X P X X, SP P P P P P P, SP X, SP012 0%Meet 1st Thursday 7:00 pm Community Hall. Staff Liaison is Joanne Magrini.On 1/27/20, Begur appointed to full term ending 1/30/24.Public Safety CommissionJan Feb Mar Apr May Jun Jul Aug Sept Oct Nov DecTotal Regular Meeting AbsencesRegular Meetings ScheduledAbsence Percentage %Lakshminarasimha AnkireddipallyT1 P X P P P P P P X P012 0%Hymanand NelloreP A1 P X P P A2PPA3XP312 25%Eric ShanP P X P P P P P P X P012 0%Yvonne ChaoP P P X P P P P A1 P X P112 8%Tiffany WangPPXP P P PPPXP012 0%Meets 2nd Thursday of the month at 6:00 pm in Conf. Rm. A. Staff Liaison (Jan-May: Captain Rich Urena, June-present: Tom Chin)On 1/27/20, Ankireddipally, Wang, and Shan appointed to full terms ending 1/30/24.Nellore issued absence warning letter 11/24/20On 1/28/20, Parish appointed to full term 1/30/24; Kapil appointed to partial term ending 1/30/21 (doesn’t count as full term); Gandikota appointed partial term ending 1/30/22 (counts as full term).225CC 01-26-21 25 of 29
Sustainability CommissionJan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Regular Meeting AbsencesRegular Meetings ScheduledAbsence Percentage %Anna Weber (Educational Representative)SP A X X SP P SP X X P SP P040%Ram Mohan SP X X SP P SP X X PAP040%Gary LatshawSP SP X X SP PAXXPSPP040%Meera RamanathanSP SP X X SP A1 SP X X P SP P1425%Vignesh Swaminathan (Business Represenative) A SP X X SP P SP X X T1 SP P040%Meet quarterly at 4 p.m. on the 3rd Thursday of the month, every 3 months Conf. Rm. A. Staff liaison is Gilee CorralTICCJan Feb Mar Apr May Jun Jul Aug Sept Oct Nov DecTotal Regular Meeting AbsencesRegular Meetings ScheduledAbsence Percentage %Eliza Du P A1 X P X, X, SP P P P P P SP 1 12 8%Naidu Bollineni SP P P X P X, X, SP P P P P P SP 0 12 0%Rajaram Soundararajan SP P P X P X, X, SP P P P P P SP 0 120%Prabir MohantySP P P X P X, X, SP P P P P P SP 0 120%Mukesh GargSP P P X P X, X, SP P P P P P SP 0 12 0%Meet 1st Wednesday of month 7:00 pm Conf. Rm. A. Staff Liaison is Bill MitchellOn 1/28/20, Soundararajan reappointed to full term ending 1/30/24, Du appointed to full term ending 1/30/24.On 1/28/20, Mohan appointed to partial term ending 1/30/22 (does not count as first term); Swaminathan, Weber, and Ramanathan reappointed to full terms ending 1/30/24326CC 01-26-21 26 of 29
Planning CommissionJan Jan Feb Feb Mar Mar Apr Apr Ma Ma Ju Ju Ju Jul Jul Aug Aug Sep Sep Oct Oct Nov Nov Dec DecTotal Regular Meeting AbsencesRegular Meetings ScheduledAbsence Percentage %Ray WangA1PA2PPXPXPXXSPPPPPPXPPPPXPX223 9%David FungPPPPPXPXPXXSPPPA1PPXPPPPXPX123 4%Kitty MooreP PPPP XPXPXXSPPPPP PXPPPP X X023 0%Vikram SaxenaPPPPPXPXPXXSPPPPPPXA1PPPXPX123 4%Takahashi, AlanP P P P A1 X P X P X X SP A2 P P P P X P P P P X P X223 9%Meet twice monthly, 2nd & 4th Tuesday, 6:45 p.m., Community Hall Council Chamber. Staff Liaison is Ben Fu.Moore resigned 12/2/20427CC 01-26-21 27 of 29
Commission attendance requirements were established by Council resolution. A commissioner shall be considered removed from an advisorybody under the following conditions: 1. The commissioner misses more than 25% of the scheduled meetings in a calendar year2. The commissioner misses more than 3 scheduled consecutive meetingsIt is the staff liaison’s responsibility to notify the City Clerk promptly so a written warning can be issued before either of these events occur, or a termination notice if necessary. Please note, there are no exceptions, and there are no “excused absences.”Please update your commission’s attendance roster immediately after each meeting, or at the end of each month, whichever comes first. SAMPLE ATTENDANCE REPORTA = absence for a special meeting and does not count toward regular meeting absence percentageA1 = first absence, A2 = second absence, A3 = third absence, A4 = fourth absenceNQ = no quorum (also note commissioners absent and present: i.e. NQA1, NQP)P =presentSP = special meeting presentT1 = first tardy, T2 = second tardy, T3 = third tardy, T4 = fourth T5X = no meeting scheduled or meeting cancelled in advanceCommission NameJan Feb Mar Apr May Jun Jul Aug Sept Oct Nov DecTotal Regular Meetings AbsencesRegular Meetings ScheduledAbsence Percentage %Austin, AnnPA1PA2A3P P X P3 12 25%Brown, Brad P P P P P P P X P0120%Cooper, CarolP PPPPPPXP0 12 0%Denton, DennisP P A1 P P P P X P1128%Evans, Eric P P P P P P P X P0120%Clerk was asked to send warning letter to Ann Austin on May 23Eric Evans was appointed to the commission in FebruaryThis sample was filled out as of the end of September, and represents a group that meets 12 times a year. Ann Austin was absent 3 times, andthen the liaison notified the Clerk to issue a warning letter.528CC 01-26-21 28 of 29
CURRENT COMMISSION LIST
Planning Commission
Alan Takahashi Second term expires: 1/30/21
David Fung First term expires: 1/30/21
R “Ray” Wang Partial term expires: 1/30/21
Vikram Saxena First term expires: 1/30/23
Sanjiv Kapil First term expires: 1/30/23
Library Commission
Liana Crabtree First term expires: 1/30/21
Amanda Wo First term expires: 1/30/21
Christie Wang First term expires: 1/30/21
Qin Pan First term expires: 1/30/23
Rahul Vasanth First term expires: 1/30/23
Fine Arts Commission
Rajeswari Mahalingam Second term expires: 1/30/21
Sonia Dhami Partial term expires: 1/30/21
Diana Matley Second term expires: 1/30/22
Sudha Kasamsetty First term expires: 1/30/23
Janki Chokshi Second term expires: 1/30/23
Housing Commission
Sue Bose Business Representative, Second term expires:
1/30/24
Siva Gadikota First term expires: 1/30/22
Connie Cunningham First term expires: 1/30/23
Tessa Parish First term expires: 1/30/24
Vacant Full term expires: 1/30/25
Bicycle Pedestrian Commission
Ilango Ganga Partial term expires: 1/30/21
Erik Lindskog Second term expires: 1/30/23
Gerhard Eschelbeck Second term expires: 1/30/23
Muni Madhdhipatla First term expires: 1/30/23
Vacant Full term expires: 1/30/25
Audit Committee
Liang Chao Vice Mayor
Kitty Moore Councilmember
Eno Schmidt Second term expires: 1/30/21
Daisy Liang First term expires: 1/30/24
Angela Chen First term expires: 1/30/24
29
CC 01-26-21
29 of 29