HomeMy WebLinkAboutCC 12-01-20 Item No. 12 Community Funding Grant Program Policy Update_Staff PresentationDecember 1, 2020Updated Community Funding Grant Program PolicyCC 12-01-20 Item No. 12
Agenda●Purpose●Background●Current Procedure●Recommended Revisions and Fiscal Impact●Proposed Procedure●Reporting Requirements●Non-Profit Support Website●Parks and Recreation Commission Feedback●Recommended Action
Community Funding PurposeThe City of Cupertino currently provides funding to local non-profit organizations in the areas of social services, fine arts and other programs for the general public. The policy provides a framework for the City's Community Funding Grant Program and guides the administration of the program and decision-making process. It also provides guidance on key aspects of the City's Community Funding Grant Program processes including: Eligibility, Evaluation Criteria, Restrictions/Guidelines, and Procedure.
Background●Adopted FY 2012-13●Updated January 2020●$20k funding cap per applicant●Tiered funding structureWZ1WZ2
Slide 4WZ1 Parks and Recreation Commission Evaluate Applications and provide recommendationWhitney Zeller, 11/12/2020WZ2 City Council reviews recommendation and determines fundingWhitney Zeller, 11/12/2020
Current ProcedureApplications•Available February 1•Due March 1Staff review submitted applicationsParks and Recreation Commission review and evaluate qualified applicationsCity Council reviews recommendation and determines approved fundingGrant recipients submit annual project report*Administered by Administrative Services Department
Recommended RevisionsApplication timeline●Available January 1●Due February 1●Provides more time for applications to be reviewed by the Parks and Recreation Commission and City Council
Recommended RevisionsCity Council will review all eligible applications, with consideration of the commission’s recommended rankings•Provides City Council the opportunity to review all applications for consideration
Recommended Revisions and Fiscal ImpactFunding range of $70,000-$90,000●Based on a three-year average of previously awarded grant funds●Provides more guidance during the evaluation process
Proposed ProcedureApplications•Available January 1•Due February 1Staff review submitted applicationsParks and Recreation Commission review and evaluate qualified applications at March and April MeetingsCity Council reviews recommendation and determines approved fundingGrant recipients submit annual project report*Administered by Parks and Recreation Department
Reporting Requirements• Project Results• Clients Served• Budget
Non-profit Support Website
FeedbackThe Parks and Recreation Commission reviewed the proposed updates at a Special Meeting on November 16 and recommended• The new submission dates• Program funding range
Recommended ActionReview and adopt updated administrative procedures within the Community Funding Grant Policy, including an earlier submission date for applications, program funding range, and affirmation that all qualified applicant materials will be brought to City Council.
Questions?