05. IT Assistant
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City Hall
10300 Torre Avenue
Cupertino, CA 95014-3255
Telephone: (408) 777-3220
Fax: (408) 777-3366
CUPERJINO
DEPARTMENT OF ADMINISTRATIVE SERVICES
SUMMARY
Agenda Item No: :;
Meeting Date: October 4, 2005
SUBJECT AND ISSUE
Authorize recruitment of a full-time IT Assistant position in lieu of replacing the current part-
time position.
BACKGROUND
Our current IT staff consists of an IT Manager, Network Specialist, Geographical Infonnation
System Specialist and a part-time IT Assistant. These employees support 140 full-time users, up
to 150 part-time users, Senior Center volunteers, and service seven different site locations.
For the past five years, network support has been perfonned primarily by the one and one half
positions above. Part-time employees can work up to 1,000 hours per fiscal year, and once the
part-time position reaches this limit, they are either replaced or not able to work until the start of
the next fiscal year. This results in periods of understaffing, turnover, training and the need to
change password security more !Tequently. In addition to the limitations of the 1,000 hour limit
for a part-time employee, our network and the required support has expanded over the past five
years as shown in the following areas:
· Three to 27 servers
· Two to 10 databases
· Zero to three web servers
· ISDN lines to full Tl lines at every site
· Independent support of the Senior Center lab and Teen Center
Staff has done an analysis of the cost of expanding the position !Tom part-time to full-time (see
attached). Based on a change in hours for the IT Manager, use of consultant monies that
currently supplement this position, and identified division savings, this staffing change will result
in a savings of$I,146.
Therefore, due to the need for a more effective staffing configuration (continuity, security risk,
and retention of trained and experienced employees), growth in the network and corresponding
support needs, and the fact that there is a favorable budget impact, staff is proposing recruitment
of a full-time IT Assistant.
Printed on Recycled Paper
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RECOMMENDATION
Authorize recruitment of a full-time IT Assistant position in lieu of replacing the current part-
time position.
Submitted by:
Approved for submission: .
ß/JA/U () O';/w()~
Carol A. Atwood
Director of Administrative Services
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David W. Knapp
City Manager
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Proposal for Fu"· Time IT Assistant (Çurren!'y PT)
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IT Manager Savings: ..... L Budget Impact
- - Salauancl!!enef¡tsPacka eat20 ()HoÙrs I -1 ......-.--
Sala $106,238.64 f I
CalPERS 19.395% $20,604.98- i 1----
Medicare 1.45% $1,540.46 _~__-'-
Health Allowance $8,424.00
Dental Allowance $893.64
Vision $164.88
L TD $386.40
Life Insurance $630.00
EAP $77.64
Workers Com Insurance $381.08
Recreation Bucks $500.00
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Net Benefit (Cost) to the Cityl
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$139,8.41.z.2~
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Sala and Benefit Packa eat 1872 90% Hours
Sala $95,614.78
CalPERS 19.395% $18,544.49
Medicare 1.45% $1,386.41
Health Allowance $8,424.00
Dental Allowance $893.64
Vision $164.88
L TD $386.40
Life Insurance $630.00
EAP $77.64
Workers Com Insurance $315.12
Recreation Bucks $450.00 $126,887.36 $i2,9~4~37¡~~
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Current part-time IT Assistant cost @ $24.33/hr
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Emergency Consultant Budget for extra help
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Identifie~ .fr'oject SClvinjls . _ ___
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Cost of Full-time IT Assistant f
Sala $50,606.40
CalPERS 19.395% $9,815.11
Medicare 1.45% $733.79
Health Allowance $8,568.00 ..
Dental Allowance $893.64
Vision $164.88
L TD $386.40
Life Insurance $630.00
EAP $77.64
Workers Com Insurance $315.12
Recreation Bucks $500.00
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18,500.00 i
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$7~,8~7.15f_
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$?2~69º~~8,=$72,è90.98 ...
I· $1-,146.171
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