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March 17, 1971r CITY OF CUPERTINO, State of California 10300 Torre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE ARCHITECTURAL AND SITE APPROVAL COMMITTEE HELD MARCH 17, 1971 IN THE COUNCIL CHAMBER CITY HALL, CUPERTINO, CALIFORNIA The meeting was called to order by Chairman Adams at 7:32 p.m., after which the assemblage was led in the flag salute. Roll Call Attending members: Marquez, Ryner, Small and Chairman Adams. Member absent: McLaren. Also attending: City Attorney Adams, Public Works Director Yarborough and Recording Secretary Dolores White. Minutes of the Previous Meetin 1. Approval of Architectural and Site Approval Minutes of meeting held March 3, 1971. It was moved by Member Ryner, seconded by Member Small and passed unanimously that the Minutes of the meeting held March 3, 1971 be approved as submitted. Written Communications 2. Letter from Eugene Barbour, Representative for Federal Signs regarding Application HC-51,249.1, Bessie's Delite. As requested, it was moved by Member Small, seconded by Member Ryner .and passed unanimously that a continuance be granted on Application HC-51,249.1 to the meeting of April 7, 1971. 3. Letter from Jerry Rizzuto regarding non -conforming pole sign, Nite Kap Cocktail Lounge, 20030 Stevens Creek Boulevard. Subsequent to recognition of communications received, it was moved by Member Small, seconded by Member Marquez and passed unanimously that the written communications be accepted for filing. Oral Communications 4. None requested. Public Hearings 5. Application HC"51,108.2 Richard Messina, applicant, requesting approval of lighting of proposed conunercial development at 10033--10097 Saich Way. (Loc. Map, Ex. 1) HC-29 .roll call Minutes approved HC-51,249.1 ,continued communications accepted Page 2 HC-51,108. 2 continued HC-51,227 presentation and des- cription I I I I Minutes of H--Control, March 17, 1971",, I Public Hearings (continued) i In that the applicant was not present for discussion, it was moved by Member Ryner, seconded by Member Small and passed unanimously that Application HC­51,108.2 be continued for discussion at the end of. the public hearings portion of the meeting or, should the applicant not appear at that time, that the matter be continued to the next regularly scheduled meeting. I, I 6. Application HC--51,2.27 - Measurex Corporation, applicant, requesting approval for site, archi- tecture and landscaping for buildings located at the northwest corner of McClellan Road and Bubb Road projected extended (Loc. Map., Ex. 2) I Several slides were shown depicting the buildings involved in the application, i.e., the office building and the manufacturing building. Elevation plans were also shown and the location of the buildings was pointed out for the Committee's information. I According to Mr. Yarborough the proposal had been to use concrete on. -the face of both buildings, to utilize la mansard roof and to incorporate wood treatment for trim. The concern of the staff was twofold,.whether or not the landscaping should continue around the entire periphery of the property or as proposed and, secondly, it was suggested that the driveway be. of a 24-foot width insL,ead of 20 feeL as planned. The location of the trash enclosure had been changed from along the property line to near the buildinglwith an ornamental screen to be placed around it. A suggestion had also been made by the Planning Commission that a berm be used around the property separating the industrial area from the -residential area. i' The applicant, Henry Riggs, Vice President of Measurex, explained that an- other site plan had been submittedlto the H-Control Committee approxi- mately 9 months previous which had1been subsequently revised with the facility relocated. I I Mr. James Thorne, Cabak and Associates, Architects and Engineers, 180 O'Brien Drive, Menlo Park, in 'response to an inquiry made by Member Marquez explained that the main building would have a concrete facia with an overhang of tilt-upltype wooden panels, bronze glass would be used on the entrance between the two buildings which would also incorporate a lunch room andia rear courtyard. He then described the manufacturing building as having the same concrete exterior with ribbing between the panels and washed exposed aggregate as part of this exterior. In continuing his description, he said the trash enclosure would be located off the end of the building, would be made of plywood as used on the building, would be between 7 and 8 feet in height and would be solidllexcept for a small"opening at the bottom for air circulation. He said there were to be two enclosures, one for the trash and one for theItransformer. In concluding his comments, Mr. Thorne agreed to thie suggested change in the driveway width. j i I I I I HC_29 0 E Minutes of H Control, March 17, 1971 • Public Hearings (continued) it was moved by Member Ryner and seconded by Member Small that approval be recommended to the City Council of Application HC-51,22.7, Phase A, pertaining to the site plan and architecture, subject to the revised exhibits provided showing the new trash enclosure area, subject to the condition that the driveways be in accordance with the Planning Departments suggestion at a minimum of 24 feet and subject to the Standard Conditions of H-Control as well as all ex- hibits and displays presented. Ayes: Members Marquez, Ryner, Small and Chairman Adams Noes: None Absent: Member McLaren At this time Mr. Riggs described the proposed landscaping saying that ® it had been recommended by the staff that the berm proposed be of a height of 4 feet instead of between 2-1/4 and 2-1/2 feet as proposed and, secondly, that the landscaping and berming be continued to sur- round the entire site rather than as planned. He requested relief from these recommendations because to install a berm of the 4-foot height requested would cause problems in the establishment of turf as well as maintenance of same;_ and, secondly, inasmuch as there were three frontages involved, the cost would be quite high to provide complete landscaping. He commented that, should Measurex not expand as an- ticipated, the money expended for the extra landscaping would be irretrievable and mentioned that the landscaping would have more uniformity if installed along with future development of the other parcels. , Mr. Ken Artunian, Landscape Architect, Palo Alto, further described the landscaping as follows; there would be a 2-1/2-foot high bank incorporating turf, as previously mentioned; pine trees, flowering fruit trees would be used in keeping with the surrounding residential area; some ground cover would be used in a raised planter with groups of small shrubs and plantings in the courtyard and Canary pines at the entrance. He concluded by saying that.there would be ash trees planted in the parking lot pockets, and indicated his feeling that the use of pine trees placed close together and the street trees would provide adequate screening of the cars in the lot. in response to Member Ryner's inquiry, Mr. Artunian added that the trunk diameters of the trees proposed would be between 1 and 1--1/2 inches and the entire landscaped area would be sprinkled. Discussion followed wherein it was suggested by Member Marquez that additional landscaping be provided to screen the parking area from Bubb Road and the possibility was also suggested of placing additional landscaping at the easterly portion of the building. Chairman Adams mentioned that he felt the additional landscaping to screen the parking lot was a good idea, however, he felt an extension of the berming should not be required. He also indicated that he felt the landscaping along the eastern portion of the building should not be included because of potential growth and expansion. HC-29 Page 3 HC-51,227, Phase A, approval recommended landscaping description Page 4 discussion HC-51,227, Phase B, approval recommended Minutes of R-Control, March 17, 1971 Public Hearings (continued) Responding to an inquiry made by Member Ryner as to landscaping and care of an unused triangular portion of property, it was indicated by Mr. Yarborough that.street trees would,be planted in the area with fees being collected from the applicant atla rate of $15.00 per tree. In continuing, Mr. Riggs mentioned that the grass would be kept down or the entire field plowed under as required. I After some continued dialogue, it wasisuggested by Member Small that, instead of having additional landscapling and berming included at this time, increased requirements be provided for more mature landscaping pending future development such as requiring 10 gallon trees instead of 5 gallon trees. The applicant agreed to this recommendation. It was moved by Member Ryner and seconded by Member Small that Applica- tion HC-5.1,227, Phase B, pertaining to landscaping, be recommended to the City Council for approval subject tollandscaping plan submitted and subject to the following conditions:) 1) the landscaping screen or the mound, as termed, be 3 feet in height instead of 2-1/2 to 2-1/4 feet as shown on drawings; 2) that typical trees of the evergreen variety be planted at the easterly portion of the parking lot in the area which is to be the future building area, the purpose of which is to block the view from Bubb Road of the parked cars in front of the Measurex building; 3) that the entire landscaping area be sprinkled as typical and as re- quired for the variety of lar_dscapin,g to be planted; 4) that the undeveloped area located on the easterly portionj,of the property be tilled to avoid un- sightly weed development and fire hazards with this tilling to be done at a frequency of three times per yearland, likewise, the existing property on the northwesterly portion of the development to be tilled; 5) that, at such time as the additional facility is built or as the case exists that other operations take place, mounding is to be constructed around the periphery of Bubb Road, McClellan Road and Imperial Avenue typical of what is already in existence on this project and with the thought that the tree sizes will be increased to�complement the existing landscaping. I Prior to the vote being taken it wap suggested by Member Marquez that additional landscaping be provided within the parking lot also, but it was mutually agreed among the otherl'members that this would not be necessary in this instance. I The following vote was taken on the previously -entered motion. I Ayes: Members Marquez, Ryner, Small and Chairman Adams Noes: None Absent: Member McLaren I. I The applicant was informed by Chairman Adams that his application would be heard by the City Council at their next meeting to be held on April 5th and he was requested to be presentlat that time for discussion. I I I. I i HC-29 E 0 Minutes of H--Control, March 17, 1971 Public Hearings (continued) ® 7. Application HC-51,146.1 - Edwin J. Myers, Architect, applicant, requesting approval for architecture and land- scaping for pizza parlor located at 22350 Homestead Road. (Loc. Map, Ex. 5) It was reported by Mr. Yarborough that the applicant had intentions of modifying a portion of the existing shopping center, adding. that, because the applicant was a tenant, approval had been obtained from the property owner for the proposed changes. It had been planned, he.said, to join the Safeway area at a later time and because of this the request had been somewhat limited. Mr. Ed Myers, Architect, cane forward representing the applicant and informed the Committee that the space in question had been previously • occupied by the 7/11 store who had voided their lease. The area was then subleased to the owner of the pizza parlor who was desirous of upgrading the facility. He said the applicant was trying to bring character to the existing structure to match the Safeway store which was almost completed but he did not wish to upgrade the parking lot at this time because the traffic pattern had not yet been established. He went on to say that the pro- posed changes would be as follows: the building would incorporate a wooden portion at the roof lire of sandblasted cedar to give a rustic character, columns would be added of slumpstone as used on the Safeway structure and the building, itself, would be painted dark brown. The landscaping planned was for the front of the building only and would include junipers of three varieties which would grow at three levels and in three different colors as well as deodora planting. At this time, Chairman Adams complimented the owner and the architect for their efforts to upgrade the structure. Mr. Myers responded that the signs were also to be upgraded in the very rear future in this center. In response to a question posed by Chairman Adams relative to a complete- ly revised sign plan as done in the Crossroads Shopping Center, City Attorney Adams indicated his feeling that, in order to be fair and consistent, the applicant should be approached on this with the rules of reason, ableness and fairness being applied. It was his opinion that all problems should be solved on an individual basis rather than a blanket basis. Mr. Myers informed the Committee that the owner was also desirous of upgrading the signing of the building and he offered the following three alternatives: 1) that the signs be taken down and re -installed, 2) that the signs be made to be uniform in color or 3) that they be taken down completely and new signs be installed based on a plan as done in the Crossroads Shopping Center. Member Ryner inquired as to screening of air-conditioning equipment located on the roof, to which Mr. flyers replied that tie would stipulate HC-29 Page 5 HC-51,146.1 description discussion Page 6 HC-51,146.1 recommended for approval recess called HC-51,108.2 description Minutes of H-Control, March 17, 19711 HC-29 I Public Hearings (continued) I to a condition requiring screening of this gear to match the remainder of the architecture. j It was suggested by Member Marquez and agreed to by Member Ryner that.trees should beplaced in the unlandscaped portion of the property to the side of the building. After a brief discussion, it was moved. by Member Marquez and seconded by Member Small that Application HC-51,1146.1 be recommended to the City Council for approval subject to the plans submitted and to the following conditions: 1) that trees be added Ito landscaping area as shown on the plan submitted, 2) that the air-condlitioning be screened on the roof of the building so that it would be visible from the street; subject to the H-Control Standard.Conditions and also that the trees be properly identified prior to submission to the City Council. r I Ayes: Members Marquez, Ryner, Small and Chairman Adams Noes: None Absent: Member McLaren The applicant was informed that his application would be heard by the City Council on April 5th and he was asked to appear at that time with his revised plan. j A recess was called by Chairman Adams at 9:13 p.m. and -the meeting was reconvened at 9:23 p.m. The discussion reverted back at this time to Application HC-51,108.2 requesting approval of.lighting. P In that the applicant had arrived, Mr. Yarborough began his report by relaying the applicant's desires tq install roof lighting and requested that the applicant further describe the lighting proposed. Mr. Dale Ellers, Architect, came forward representing the applicant, Mr. Messina, owner of the property' He said the buildings in question were of the same architecture as that of the Burger Chef restaurant but were not visible on evenings when Gemco was not open because they did not have adequate illumination to be recognizable. It was planned, he continued, to have roof lighting similar to that in existence on the Burger Chef restaurant with two small lights, pedestal --mounted, to be placed on each of the three building roofs for a total of six lights. It had also been proposed to add soffit lighting across the front of the first building to be placed atldistances of 8 feet and to be con- cealed beneath the overhang. j I At this time, Member Ryner strongliv indicated his opposition to any type of roof lighting but also pointed out that he would be in favor of the addition of soffit lightingl. I I. Minutes of R-Control, March.17t 1971 • Public Hearings (continued) In answer to Chairman Adams! request for an alternative to the roof lighting, Mr. Rllers said he could offer none and hastened to add that Payless Drug Store had roof lighting. He went on to say that this lighting was necessary to provide uniformity in this development and, further, that the store keepers had complained about the lack of adequate lighting. He stressed the point that the center would look more professional and indicated that the lights were to go on at dusk to automatically turn off at 2:00 a.m. It was moved by Member Marquez and seconded.. by Member Small that Application HC-51,108.2 be recommended to the City Council for approval subject to the plan submitted and subject to the Standard Conditions of H-Control. • Ayes: Members Marquez, Small and Chairman Adams . Noes: Member Ryner Absent: Member McLaren Member Ryner explained his nay vote as representing disagreement with roof lighting and his desire not to have it incorporated into this building. The applicant wa.s.requested to be present at the April 5th City Counci: meeting for discussion of his application. Unfinished Business 8. Review of inquiries and request directed to City staff relative to reported violations of H-Control regula- tions. 9. Report from City Attorney regarding extension of H- Control authority to impose conditions. In response to an inquiry made by Member Ryner as to legal opinions previously indicated in Mr. Yarborough's memorandum, City Attorney Adams confirmed the opinions as written. Member Ryner then asked in what way unsightliness could be eliminated on a site and how changes could be initiated, to which City Attorney Adams responded that enforcement should come as under Ordinance, administratively or Civil suit, but an application should not be disapproved because of other conditions. It was his opinion that people could be encouraged to make desired improvements without the necessity of enforcement. Discussion continued, wherein advertising of public hearings was explored and City Attorney Adams, in referring to Page 6 of the H-Control Rules and Regulations, made mention of the fact -that public hearings had been provided for. HC-29 Page 7 HC-51,108.2 recommended for approval varied discussion Page 8 continued comments guidelines draft discussion Minute Order for Ad Hoc Committee Minutes of R-Control, March 17, 1971 Unfinished Business (continued) It was suggested by Chairman Adams that a 'tentative listing of public hearings be advertised with notification being made at the beginning of H-Control meetings of all matters continued subsequent to publica- tion, to which Attorney Adams informd him_ that the Rules and Regula- tions should be so revised. Dialogue continued relative to publiic hearings and in answer to a request for clarification of a legal opinionias to members previewing sites prior to discussion, City Attorney Adams explained that a public hearing is similar to a trial. He said whatever evidence a final decision is based upon should be submitted at the hearing only and not influenced by specifically viewing the site before' that hearing. After discussion continued briefly, Chairman Adams offered the Committee's appreciation to City Attorney Adamslfor taking the time to clarify the items of concern. Member Ryner inquired as to whetherior not a listing of old business had been completed, to which Chairman Adams responded that Mr. Yarborough would be given this list for revising. The status report was given a shortreview at this time, after which inquiry was made by Member Ryner asi'to the "free earring" sign in existence in the center behind the Burger Chef restaurant. Mr. Yarborough said he would investigate this situation. It was suggest-ed by Member Ryner that the Committee finance a tree for the library and this subject was discussed tersely, after which it was requested by Chairman Adams that discussion be differed for the presence of the full Committee. I New Business 10. Street beautification fund policy. i At this time Chairman Adams presentled a draft of guidelines and imple- mentation plan for the street beautification program, in response to a request made'by'the City Counciliat one of their recent meetings. It was requested by Chairman Adamslthat the Committee elaborate on the items presented so that a planlcould be presented, in final form, at the next City Council meeting. In continuing, Mr. Yarborough mentioned that this plan was being pro- vided to allow the opportunity for I residents, who might wish to do so, to contribute financial support asl'an aid in providing for trees within the City where needed. I It was recommended by Member Marquez that Member Ryner be given the authority to work with Mr. Yarborough as an Ad Hoc Committee to finalize the proposed plan as discussed previously for presentation to the City Council. HC-29 • 0 C� e Minutes of H-Control., March 17, 1971 New Business (continued) 40 Chairman Adams referred to a recent communication received relative to the Underground Committee proposed to include representatives of the Telephone Company, P G & E and the H-Control Committee. He suggested that no action be taken at this time as there would be replacements made on the Committee in the near future and he felt this item should be temporarily differed. He then referred to another communication which had been received from Mr. Yarborough relative to a meeting scheduled for April 13th, and indicated he would be able to attend this meeting if a new Chairman was not available. Adjournment It was moved by Member Ryner, seconded by Member Small and passed unanimously that the meeting be adjourned. The meeting was declared adjourned by Chairman Adams at 10:30 p.m. ATTEST: /s/Wm. E. Ryder City Clerk 0 APPROVED: s/ V.J. Adams, Jr. Chairman HC-29 Page 9 -ontinued iialogue ladjournmentl