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February 17, 1971E CITY OF CUPERTINO, State of California 10300 Torre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE ARCHITECTURAL AND SITE APPROVAL COMMITTEE HELD FEBRUARY 17, 1.971 IN THE COUNCIL CHAMBER CITY HALL, CUPERTINO, CALIFORNIA The meeting was called to order by Chairman Adams at 7:38 p.m. and the assemblage was led in the flag salute. Roll Call Attending members: Marquez, McLaren, Ryner, Small and Chairman Adams. Also attending: Planning Director Sisk (substituting for Public Works Director Yarborough) and Recording Secretary Dolores White. Minutes of the Previous Meeti 1. Approval of Architectural and Site Approval Minutes of February 3, 1971. It was moved by Member McLaren, seconded by Member Marquez that the Minutes of the meeting of February 3, 1971 be approved as submitted. Written Communications 2. None requested. Oral Communications 3. Request from Mr.' E.-J. Meyers, Architect, Cupertino, to address the Committee. Mr. Meyers informed the Committee that Mr. Benevich had requested he appear before the Committee to explain a change of, building materials to be incorporated into the wig shop and health food store,from those previously proposed for use throughout the Crossroads Shopping Center. Mr. Meyers'appearance was acknowledged by Chairman Adams who said that, without a staff report, he could not ask the Committee to vote on the oral communication. It was suggested by Member Ryner that Mr. Benevich be contacted by phone and, further, that this item be differed on a temporary basis until the end of the meeting for discussion. It was mutually agreed among the Members that this discussion be temporarily postponed -to the end of the public hearings portion of the meeting. IIC-27 roll call Nai nu t e s approved Page 2 HC-51,075.7 continued HC-51,249 discussion Minutes of H-Control, February 17, 1971 Oral Communications (continued) It was mentioned by Planning Director Sisk that a telephone call had been received from Mr. Sanborn, Information Storage Systems, wherein he requested a postponement of the hearing on Application HC-51,075.7 because he could not be present. It was moved by Member Ryner, seconded by Member Small and passed unanimously that Application HC-51,075.7 be continued to the next regularly scheduled meeting for discussion. Public Hearings 4. Application HC--51,249 - Federal Signs, 1521 Terminal Avenue, San Jose, 95103, requesting approval of sign for Bessie's Delite, located at 20030 Stevens Creek Boulevard (replace- ment of sign faces) continued from last meeting, with new plans submitted for sign and for window neon tubing. (Location Map, Ex. 1) Mr. Sisk reported that the request had been for approval of a window neon sign and the revamping of the reader board at this location. He said, in discussing this application with the City Attorney with respect to ordinance restrictions for non -conforming signs, the legal opinion had been that the reader board was approvable. Mr. Sisk also mentioned that the window neon tubing was in accordance with the Sign Ordinance. It was noted that the applicant was not present for discussion which led to considerable discussion among the Members present. Concern was indicated Member McLaren as to several signs previously erected at this location without the benefit of H-Control approval. It was then moved by Member McLaren and seconded by Member Small that hearing of Application HC-51,249 be continued to allow the applicant to be present for discussion of the numerous signs at the location as well as the overall appearance of the property. No vote was taken at this time and discussion continued. Member Marquez was of the opinion that, because of the signs being erected without proper approval, the owner be requested to immediately remove these signs. It was recommended by Chairman Adams that the applicant be notified that the signs were in violation of the Sign Ordinance and that asked Mr. Benevich investigate the situation further. Member Ryner suggested that, instead of continuing the discussion to the next meeting, the dialogue be temporarily postponed to the end of the public hearings portion of the meeting to allow the applicant time to appear and, if he was not available at that time, that the matter then be continued. Member McLaren amended her previously entered motion to include the provision that, should the applicant appear prior to the end of the HC-27 0 0 Minutes of H-Control, February 17, 1971 Public Hearings (continued) public hearings portion of the meeting, the matter would be further discussed at that time. Member Small indicated he would reluctantly second the motion and the following vote was taken. e Ayes: Members McLaren, Ryner, Small and Chairman Adams Noes:' Member Marquez Absent: None Member Marquez was of the opinion that, whether or not the matter was discussed later in the meeting, the applicant was in violation of the City's Sign Ordinance. A vote was taken at this time relative to the motion previously entered by Member McLaren%and seconded by Member Small prior to • the amended motion. Ayes: Members Marquez, McLaren, Ryner, Small and Chairman Adams Noes: None Absent: None 0 11 5. Application HC-51,250 - Besore-Taylor, Inc., 807 Santa Cruz, Menlo Park, 94025, requesting approval of sign at 10211 Sunnyvale -Saratoga Road adjacent to Sunrise Drive. (Location Map, Ex. 2) Planning Director Sisk reported that the sign involved in this appli- cation was in accordance with the Sign Ordinance insofar as the total area was concerned; however, concern had been indicated belative to the manner with which the sign would be affixed to the building. Slides were shown of the building and a rendering was presented showing the proposed copy and colors of the sign. The background of the sign in question was yellow and incorporated black lettering. Mr. Sisk concluded by saying that the sign would be internally il- luminated. Mr. Taylor, applicant, 703 North California, Palo Alto, informed the Committee that the mounting of the sign would be done with angle iron bolting through the roof and would be invisible from the street. The sign, he said, would be a metal box type with a plastic face similar to the Town and Country sign located on Highway 9. HC-27 Page 3 HC-51,249 postponed HC-51,249 continued C�51,250 resentation Member McLaren indicated her feeling that a rendering should have been presented showing exactly how the sign was to be attached to the building. She was also of the opinion, which was mutually agreed to discussion by the remainder of the Committee, that the yellow background would not be appropriate and it was suggested that white background with black lettering would be preferable. Member'Ryner was concerned about the location of the sign on the roof because of its pitch and suggested the sign be lowered to the front facia area. Page 4 I Minutes of H--Control, February 17, 1',971. HC-27 HC-51,250 recommended for denial Public Hearings (continued) The possibility was then discussed of placing the sign underneath the eaves of the roof and above the window area which the applicant indicated would be unsatisfactory because the parking area would block the sign from view. Discussion continued wherein it was suggested by Member Marquez that the sign could be placed in a vertical position alongside the window in front of the building. In continued dialogue among the Members it was mutually agreed that 11 a rendering was necessary to properly evaluate the sign mounting and, in addition, a different approach to" sign copy and color would be preferred. It was indicated by Mr. Taylor that;he was agreeable to changing the sign colors to white and black and,6furt4er, that a rendering would be made available prior to presentation to the City Council. It was moved by Member Ryner and seconded by Member Small that Applica- tion HC-51,250 of Besore--Taylor, Inc, be recommended to the City Council for approval of the sign as submitted in Exhibit A with the stipulation that the colored background be changed from yellow to whitq with black lettering,and that the mounting structure and any fabrication necessary on the roof be approved by the Staffl, Committee prior to its submission to the City Council. Ayes: Member Small and Chairman,Adams Noes: Members Marquez, McLaren and Ryner Absent: None Chairman Adams informed the applicant that the application would be heard by the City Council at their meeting scheduled for March lst at which time the applicant could appeal the vote"of the Committee. 6. Application HC-51,075.7 --''Information Storage Systems, 10435 North Tantau Avenue; Parcel 19, Vallco Industrial Park, requesting approval,of a security fence. (Location Map, Ex. 3) This matter was previously continued for hearing at the next regularly scheduled meeting because of the applicant's absence. 7. Application HCR51,073,1 - J. W. Loughlin, 10672 Deep Cliffe Drive, requesting approval of site, architecture, landscaping, lighting and undergrounding of utilities for apartment complex located at the southeast corner of Stevens Canyon Road and 'Riverside Drive. (Location Map, Ex. 4) While describing the various types of architecture in the surrounding area, Mr. Sisk showed several slides for the Committee's information, He mentioned there would be nine dwellings located on the property which would have parking facilities located beneath the structure with El Minutes of H-Control, February 1.7, 1971 Public Hearings (continued) garage doors being provided to the underground garage area. Various elevations were then presented for the Committee's information. Concern was indicated by Member McLaren at the possibility that the residents in the immediate area had not known of the hearing by the H--Control Committee and also that the Planning Commission would not be hearing this application. Mr. Jim W. Loughlin advanced to the podium for discussion of the application and Member Ryner requested that he highlight the type of materials proposed. Mr. Loughlin indicated that, although vertical siding would be more economical, stained, horizontal -type siding would be used as it was �. considered to be more pleasing in relation to the remainder of the structure. He said a copy of the plans had been given to closest residents in the area,who indicated that the proposed development was agreeable to them. • 0 He went on to describe the units as having a sundeck instead of a balcony,which would incorporate a one -foot open strip in the center; shingles above the sliding glass doors opening onto the deck and double -door entrances to each townhouse unit. He said 7 to 8 feet would be cut off of the building as compared to the plan previously presented and went on to further describe the following features being incorporated into the structure; 1) the chimneys would be of a metal material which would be painted in a dark olive colors 2) the drainage would be controlled being routed inside the structure 3) shingles would cover 61 per cent of the total building area,, 4) there would be seven of the two -bedroom units and two,one-bedroom units,having been reduced from the previously proposed plan by six units; 5) the complex area would be maintained by him and 6) the disposal area would be enclosed with a redwood exterior and located at the far corner of the parcel off of Stevens Canyon Road. The opinion was given by Member Small that the architecture of the proposed complex appeared to be in conflict with the surround- ing area and not compatible with the other residences located nearby. In response to Member Marquez' inquiry as to the zoning of this piece of property, Mr. Sisk responded that it was zoned R3-2.2, which would allow for nine dwellings on the property. He continued by indicating that the density was in accordance with the ordinance also. Audience comments were requested by Chairman Adams at this time and Mr. Dean Syre of 10805 South Stevens Canyon Road, advanced to offer his opinion on the application. HC-27 Page 5 HC-51,073.1 presentation and discussion Page 6 HC-51,073.1 Phase A recommended for approval Minutes of H--Control, February 17, 1971. Public Hearings (continued) He mentioned the fact that Mr. Loughlin had incorporated excellent landscaping, good acoustics as well as low profile in his previous apartment complex and he was confident that the proposed units would also be of excellent workmanship. He inquired as to a problem which could result from the widening of the roadway into six lanes in relation to the new proposal. Mrs. Lucien Hertert, San Juan Road, felt that the proposed complex far surpassed many others located in the area but had reservations as to this complex being compatible with the surrounding development. Mrs. Hertert mentioned that she felt the design of the structure was very attractive but, because of the traffic, horses and other features of the area, was not suitable.for single --family housing. Concern was indicated by Mrs. Hertert relative to the setbacks provided. 11 Mr. Sisk, in responding to the previous inquiry, mentioned that the proposed setback had been 15 feet from the property line and Mr. Loughlin added that the County had proposed an 80-foot street which had been allowed for.in his plans. In continuing, Mr. Loughlin said that the nual windows would be used along with solid doors to reduce the noise factor. The architecture of this building had received awards, he said, in Aspen, Colorado, pointing out that the four sides of tihe structure were identical and there was no stucco used in the building. Discussion continued briefly, wherein the open space was questioned and Mr. Loughlin stated that the OrdJI:nance required no more than 40 per cent coverage. He said 60 per cent of the property would be open space which would include courtyards, walkways at the rear of the units and generous landscaping at the front corner of the property to include the retaining of"the three existing trees. It was moved by Member Small and seconded by Member Marquez that Phase A - architecture, Application I-IC-51,073.1, be recommended'to the City Council.for approval subject: to the 14 Standard Conditions Ayes: Members Marquez, Small and Chairman Adams Noes: Members McLaren and Ryner Absent: None Chairman Adams requested the applicant describe the landscaping of - the complex,whi.ch was done as follows: the three large trees on the corner of the property would remain;"olive trees would be placed at the entrance; Black Pine trees would be planted along Stevens Canyon Road for screening and to act as a sound buffer; as requested by a neighbor, larger trees would be placed in one area on the property; ground cover would include delicate ijlanLings of bamboo, flax and Lilies of the Nile; lawn would be planted and a sprinkler system would be provided. He went on to point out tl'�e locations of light standards and indicated that the globes would be tinted in a dark amber color similar to those located in Vallco Park. HC-27 0 U E 0 Minutes of H-Control, February 17, 1971 HC-27 Page 7 Public Hearings (continued) It was moved by Member Small and seconded by Member Marquez that Phase B - landscaping and lighting of Application HC-51,073,1 be recommended to the City Council for approval subject to the Standard Conditions of H--Control and with the stipulation that the three trees located at the corner of the property be retained with one tree being relocated to enhance the landscaping. HC-51,073.1 Ayes: Members Marquez, McLaren, Ryner,Small and Chairman Adams Phase B Noes: None recommended Absent: None for approval Inasmuch as the applicant indicated there were no poles to be located on the property, it was moved by Member Small and seconded by Member Marquez that undergrounding of utilities be recommended to the City Council for -approval based on the staff report.presented, underground- ing Ayes: Members Marquez, McLaren, Ryner, Small and Chairman Adams approval Noes: None recommended Absent: None 11 Chairman Adams informed the applicant that his application would again be heard by the City Council at their meeting scheduled for March ist and suggested he be present at that time. Discussion reverted back to Item No. 4 on the agenda and Planning Director Sisk suggested that the applicant be included in all further discussion of this application, It was mentioned by Member Ryner that his interpretation of requirements and conditions applied to applications had been very different from that of the City Attorney, and he indicated his concern in this regard. He then recommended that this matter be turned over to the City staff for action to be taken similar to that regarding the trash situation at the Burger Chef restaurant. Member ?McLaren mentioned her concern as to the very intense lighting existing on the property near the cocktail lounge and requested that the staff also check on this as well as the numerous, brightly colored signs throughout the area. Dialogue continued during which Member Ryner said, and it was mutually agreed among the other members present, that enforcement of the Sign Ordinance had become a problem. He mentioned the situation in existence near Bessie's Delite as an example. Item 4 discussed It was moved by Member Marquez that it be recommended the City staff take appropriate action and the owner of Bessie's Delite be notified Motion that his application will not be heard until he conforms to the require- initiated ments of the City. The motion died for lack of a second and Member McLaren questioned the right of the Committee to refuse the hearing of any application. Page 8 Council action recommended Minute Order indicated varied comments Minutes of H-Control, February 17, 1971 Public Hearings (continued) The motion was restated by Member Ryner to request recommendation be made to the City Council that appropriate action be taken with regard to Bessie's Delite in view of the fact that they have posted neon signs and various other signs in their place of business,in addition to lighting, that have not conformed nor been approved by the City Council or the Architectural and Site''Approval Committee; and, further,. that such action as necessary be taken by the City staff immediately to correct these deficiencies from existing City Ordinances. This motion was seconded by Member McLaren and the following vote was taken. Ayes; Members Marquez, McLaren, Ryner, Small and Chairman Adams Noes: None Absent; None Member Small requested it be put into"the.,record that the application was on the agenda for hearing during this meeting, with said item having been postponed for hearing at the end of the public hearings portion of the meeting should the applicant have appeared. 'I At this time, Mr. Meyers advanced to the podium to indicate that he had not been able to contact Mr. Benevich and requested that Mr. Sisk check on this matter,as he did not know why he was asked to appear at this meeting. After a brief discussion, it was moved by Member Ryner and seconded by Member Small that a Minute Order be made in regards to the oral communica- tion by Mr. Benevich requesting Mr.. Meyers to be present at.this meeting- to'verify with the H-Control Committee that the materials as used in the Crossroads Shopping Center are in keeping with the standards previously set for other buildings in this area. It was further moved by Member Ryner and seconded by Member Small that these materials in question be reviewed by the City staff for approval prior to issuance of a Building Permit. Ayes: Members Marquez, McLaren, Ryner, Small and Chairman Adams Noes: None Absent: None Unfinished Business Member Ryner pointed out to the other,Members that the Tate's Country Inn establishment had placed a receptacle in front of their business for the placement of trash and reported,further,that The Don's Burger Villa still had the "dog house" structure on their roof. New Business Member McLaren indicated that many, homemade type signs had been placed at the Tate's Country Inn location and, at the suggestion of Chairman Adams, it was agreed to continue this"item for discussion under Unfinished Business at the next meeting. HC-27 0 • • s Minutes of H--Control, February 17, 1971 ® New Business (continued) Dialogue was continued by Member McLar.en who said she had not recalled approving the Monta Vista Rockery sign, It was requested that the staff check into this matter. In addition, she said there had been a sign placed on the cliffside near the school on Stevens Creek Boulevard which should be investigated. Member Small mentioned that there were two bicycles and a sign in existence by the Red Carpet Realty office which should be checked.' During the further discussion that followed, it was requested that the staff also check a "free earrings" sign near the Morocco Inn, and the cleaners sign near the Nite Kap cocktail lounge. Member Ryner expressed his concern relative to the concept as cited in the memorandum from the Staff Committee. He mentioned that it was stated the H-Control Committee would not be able to require improve- ments of locations within the City as a condition of sign approval, which he felt had been done previously. Inasmuch as he felt something had been lost in the translation, Member Ryner requested that a direct interpretation be forwarded from Attorney Adams, himself. Adjournment It was moved by Member Marquez, seconded by Member Small and passed unanimously that the meeting be adjourned. The meeting was declared adjourned by Chairman Adams at 10:12 p.m. 0 ATTEST: /s/ 1dm. E. Ryder City Clerk 11 APPROVED: /s/ V. J. Adams, Jr. Chairman IIC-27 Page 9 varied co=ents adjournment