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January 20, 19710 CITY OF CUPERTINO, State of California 10300 Torre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE ARCHITECTURAL AND SITE APPROVAL COMMITTEE HELD ANUARY 20, 1971 IN THE CONFERENCE ROOM CITY HALL, CUPERTINO, CALIFORNIA Due to the absence of Chairman Adams, the meeting was called to order by Vice Chairman McLaren at 7:36 p.m. in the Conference Room and all assembled were subsequently led in a salute to the flag. Roll Call Members present: Marquez, Ryner, Small (7:58 p.m.) and Vice Chairman McLaren. Chairman Adams was absent from the meeting. Also attending were: Public Works Director Yarborough and Recording Secretary Dolores White. Minutes of the Previous Meeting 1. Approval of Architectural and Site Approval Committee Minutes of January 6, 1971. It was moved by Member Ryner, seconded by Member Marquez and passed unanimously that the Minutes of the meeting of January 6, 1971 be approved as submitted. Written Communications 2. None requested. Oral Communications 3. None requested. Public Hearings 4. Application 237-HC-66 - W. A. Sutton requesting approval for renewing authority to continue temporary use of batting range located at 22202 Homestead Road. The applicant was recognized by Vice Chairman McLaren who asked him to describe the batting range operation for the benefit of the members. Mr. Bill Sutton, 1618 Kenewood Drive, Sunnyvale, explained that the land had been sold on December 24th to H-. Christianson and Company with arrangements having been made to keep the business conditions unchanged pending future land development. The applicant said that, due to the fact he was unsure of the owner's plans, he was applying HC--25 roll call Minutes approved 237-HC-66 presentation Page 2 237-HC-66 approved HC-51,247.1 discussion Minutes of H-Control, January 20, 19711' HC-25 Public Hearings (continued) for temporary use of the range as it was t'obe opening at the beginning of March to remain open through July.l�He concluded by saying that there had been a change made subsequent to the original drawing being presented in that there were now three machinesllocated within the cage instead of one as shown. Discussion followed, wherein it was suggested by Member Marquez that a one-year limitation be imposed on th'P approval of this temporary use and Member Ryner further suggested) that the motion include a condi- tion that the applicant be responsible for clean up of the area adjacent to the batting range. It was moved by Member Marquez and sedonded by Member Ryner that approval of Application 237-HC-66 for temporary use of the batting range be recommended to the City Council for ol'e year, subject to the Standard Conditions and the additional condition that the applicant be respon- sible for cleaning the area. Ayes: Members Marquez, Noes: None Absent: Member Small and Ryner and Vice Chairman McLaren Chairman Adams Vice Chairman McLaren informed the applicant that his application would be heard by the City Council at their ;upcoming meeting of February lst and suggested he be present at that t:i.me for discussion. 5. Application HC-51,247.1 -ping Brien Wilson requesting approval of architecture and landscaping for conversion of existing residence to commercial use,; located at 20401 Stevens Creek Boulevard. (Location Map, Exhibit 1) Vice Chairman McLaren reflected that approved by the Committee and subsequ for reconsideration. She explained t architectural firm headed by W, W. He scape Architect, for the remodeling o landscaping, respectively. It was th the application be divided into two p pertaining to the remodeling and Phas his application had been previously nt.ly returned by the City Council at Mr. Wilson had retained the ley, Jr. and Susan Manning, Land - the building and redesign of n suggested by Mrs. McLaren that .ases for discussion, i.e., Phase A B relative to the landscaping. In response to a request from Member Marquez, the original landscaping plan and elevation plans were presented to the Committee by Public Works Director Yarborough. Member Marquez indicated his concern as to the large exposure of the sides of the building and suggested some refinement be made in this area. Mr. William W. Hedley, Jr., Architect 346 Last Campbell Avenue, Campbell, advanced to the podium explaining that the primary recommendation made by the City Council was that a more imaginative approach be used in the re modeling of the building. He said th6 applicant had left it to his discretion as to remodeling the struc%ure and he had done so. Minutes of H-Control, January 20, 1971 Public Hearings (continued) He described the remodeling changes generally to be as follows: screen- ing across the front of the building with side entrances instead of the front entrance, a change in color scheme to earthy tones providing accent and contrast; the elimination of one small window on the west side of the building. The screening was placed in front of the building, he said, to encourage entrance from the back and deter parking in front of the structure, to provide privacy and also to shield the employees from the traffic. In response to Vice Chairman McLaren's inquiry as to the awnings she had previously suggested, Mr, Yarborough explained that the contrasting trim and colored panels were found to be a better solution to the problem. Member Ryner indicated his concern that, at the City Council's sugges- tion, Mr. Hedley had duplicated the structure located nearby instead of proceeding in his own way. He further indicated that he was not pleased with the changes but was in sympathy with the applicant for all the time and expense involved in trying to acquire approval. Agreement was offered by Member Marquez to Mr. Ryner's comments but he added that in every instance there is always someone who must be be pleased in one way or another. Mr. Marquez offered his main concern as being the appearance of the sides of the building and requested the presentation of a colored rendering for the Committee's perusal. Inasmuch as the rendering was not available and Mr. Hedley had indicated) it had been forwarded to the Public Works Director, a recess was called by Vice Chairman McLaren at 8:15 p.m.. in order to locate said rendering for presentation to the Committee members. At 8:20 p.m. the meeting was reconvened by Mrs. McLaren. At this time Mr. Yarborough informed the Committee that he did not have a copy of the colored rendering and Vice Chairman McLaren asked the applicant if he would be agreeable to a continuance of this portion of the application to February 3rd to allow presentation of a colored render- ing. Mr, Yarborough interjected that the staff had been quite impressed with the building treatment and, because the application had been delayed already, suggested that the Committee consider the possibility of meeting with the staff subsequent to the meeting to review a rendering. In response to Mr. Yarborough, Vice Chairman McLaren indicated her only concern to be the applicant being again turned down by the City Council. She said she had only one objection at this point, said objection being that side of the building was not aesthetically pleasing as it was. The discussion was begun relative to Phase B (landscaping) and Susan Manning, Landscape Designer, 20401 Highway 9, Saratoga, mentioned that she had interpreted the City Council's primary objection to be that the building appeared to be a "long white box". She described the proposed landscaping as consisting of: Xylosma Senticosum, a green shrub usually growing to approximately 5 feet in height which would HC-25 Page 3 further discussion recess called continued dialogue Page 4 HC-51,247.1 landscaping description (Phase B) 11C-51,247.1 Phases A & B tie vote Minutes of H-Control, January 20, 1971 HC-25 Public Hearings (continued) I is provide a flowing, undulating mass along the side of the building. She said that upon planting these shrubs are approximately 18 inches to 24 inches in height and have slight red tones which would enhance the earthy tones of the building. : Mrs. Manning offered her favorable comments regarding the screening along the frontage of the building saying that it provided sound abatement, served to reduce dust and protected the front of the building from the sun. In continuing her description of the landscaping, Mrs. Manning mentioned that she used one tree to accent the facia which matches the street tree; three Nandina, a four foot domestic bamboo type shrub; Copper King Gazanias as ground cover; Chinese Holly as a mass planting; Hypericum as a ground cover and,for screening the building along the driveway, Eucalypti s Nicholii which is also used for street planting in Cupertino. She went'on to describe placement of Ceanothus along the side of the building, adding that she uses native plants wherever possible. Arbutus had been proposed for mass planting at the rear of the building and the existing fir tree would be pruned to shape. In concluding, she said it had been suggested that Rhamnus be used against the existing barn and per- mission had been received from St. Joseph's Church officials for removal of the diseased redwood tree to expose a pepper tree at the rear of the property. Member Ryner commented that he felt the landscaping plans were very well done and indicated his agreement that the originally proposed Italian Cypress alongside the building would not be pleasing. He said he still could not approve the application because ofthe building. Clarification was requested by Member;Marquez who requested a colored rendering be presented prior to a vote being taken on the application. 11 He said he wished to see a rendering of the landscaping in place along the side of the building as well as the various trims, et cetera, in- dicating that there were too many items not shown. It was moved by Member Marquez that Application 51,247.1 for the remodeling of the existing structure be postponed to the next regularly scheduled meeting for presentation of a full --colored rendering of building colors and actual landscaping along with brief sketches of same. The motion ceased for lack of a second and .no vote was taken. It was then moved by Member Small and,seconded by Member Ryner that Application 51,247.1, Phase N pertain2ng to building design, be recommended to the City Council for approval subject to final staff review and Phase B, landscaping, alsobe recommended to the City Council for approval. Ayes: Member Small and Vice Chair an McLaren Noes: Members Marquez and Ryner Absent; Chairman Adams A Minutes of H-Control, January 20, 1971 Public Hearings (continued) Inasmuch as the vote resulted in a tie, Mrs. McLaren informed the ;applicant that the matter would be heard by the City Council at :their meeting to be held February lst. Member Small requested that it be entered into the record that his reason for his "yes" vote on the application was that there was quite -a difference between building a structure from the ground up and ,remodeling an existing structure and, it was his opinion, that with all things considered, the remodeling had greatly improved the appearance of the building, Unfinished Business In reflecting back to the tree condition recently recommended to the City Council, Mr. Yarborough informed the Committee that, because the Council had requested elaboration on the condition, Mayor Stokes -asked him to contact the City of Milpitas to obtain information on their tree standard. The revised condition, incorporating portions of the City of Milpitas' condition, would give a measure of specifica- tion for the Building Department to utilize as well as offer enforcement of this condition. Discussion followed, wherein it was agreed that the specification of 3/4 inch for the tree base was quite small. It was requested that a Minute Order be initiated to recommend consideration of a 1-inch diameter instead of the proposed 3/4 inch; and it was so moved by Member Ryner,.seconded by Member Small and passed unanimously. -A point of order was brought up by Member Ryner who explained that, in the case of a tie vote,, a motion becomes tabled and moves on to another body according to the new Rules and Regulations of H-Control. 'In continuing, Mr. Yarborough further explained that, if a tie vote 'results at the City Council level, the matter is continued to the ;next meeting. 'It was reported by Mr, Yarborough that the owner of Don's Pastrami had been contacted and asked to remove the structure recently erected on the roof or apply for H-Control approval if the structure was to remain visible, In continuing his report, Mr. Yarborough informed the Committee members that the City Council had given their halfway approval of an under - grounding district located near the Lake Biltmore Apartments and the matter could be coming before the H-Control Committee in the near future. He said the primary concern, at this time, is the $300.00 fee a resident must pay for his service hook up and additional investigation is being done on this matter. Concern was indicated by Member Small relative to the 7:30 p.m. meeting time. He said he would like the time to be changed back to the original .meeting time of 8:00 p.m, because the new time was inconvenient for him, HC-25 Page 5 tree condition discussed Minute Order indicated varied comments Page 6 ;eeting time '_inute Order introduced ndj ournment Minutes of H-Control, January 20, 1971 Unfinished Business (continued) I' Mr.. Small added that the matter had alsl'o been discussed among the Planning Commissioners, with the result being, split as 7for" and "against". He then indicated his desirI;e to have the matter resolved at this time, A discussion ensued, wherein it was generally agreed that the 7:30 p.m. meeting_ time would be preferred and a tinute Order was initiated by Member Small that the subject of the meeting time being changed to 8:00 p.m. be dropped from discussion and that the Committee continue to meet at 7:30 p.m. A second was offered by Member ?Marquez and a unanimous vote resulted,with Member Small voting "no". I' New Business None indicated. Adjournment _d _ I IL was moved by MemberSmall, seconded by Member Ryner and passed unanimously that the meeting be adjourned. The meeting was declared adjourned by!Vice Chairman McLaren at 8:59 p.m. APPROVED: I' /s/i'Juanita MCLaren Vice Chairman I' ATTEST: /s/ Wm. E. Ryder City Clerk I� I, HC-25 �U 0 0