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August 5, 1970e 0 U 0 CITY OF CUPERTINO, State of California 10300 Torre Avenue, Cupertino, California Phone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE ARCHITECTURAL AND SITE APPROVAL COMMITTEE HELD AUGUST 5, 1970 IN THE COUNCIL CHAMBER OF THE CITY HALL, CUPERTINO, CALIFORNIA The meeting was called to order at 8:05 p.m. by Chairman Adams who led in the flag salute. Roll Call Members present: Marquez, McLaren, Ryner, Small, Chairman Adams. Also present: Chief Building Inspector Benevich, City Clerk and Acting City Manager Ryder, Recording Secretary White. Minutes of Previous Meeti HC-13 roll call It was moved by Member Small, seconded by Member McLaren and passed inutes unanimously that the minutes of July 22, 1970 be approved as submitted. approved Written Communications Mr. Benevich introduced an application which he recently received from the County Architectural and Site Approval Committee, File No. 6A70.7, requesting approval of a proposed 94-unit apartment house to be con- structed on the southerly side of McClellan Road between Bubb Road and September Drive. He said this is presently in the County, has been zoned by the County for multiple family development, was subsequently ruled to become a part of the City of San Jose and, inasmuch as this application is to be heard on August 13, 1970, the County has requested comments from this committee. It was moved by Member Ryner, seconded by Member Small and passed unanimously that this application be taken as the third application to be heard under Public Hearings on the agenda. Oral Communications There were no oral communications. Public Hearings 1. Application 391-HC-69, Sears, Roebuck & Company, 2650 East Olympic Boulevard, Los Angeles, requesting approval to install a concrete retaining wall at the northeast corner of the Sears property on Wolfe Road. Chief Building Inspector Benevich commented he had received a telephone call recently from Mr. Wucher, the applicant on this issue, indicating that, due to the fact a meeting had been previously scheduled with the Vallco representative prior to the Architectural and Site Approval comments requested comments continued 391-HC-69 legend � Page 2 continuance requested continuance approved 438-HC-69 legend changes agreeable Lapproval of existing light standards requested sprinkler inquiry light discussion lights in compliance Minutes of H-Control, August 5, 1970 Public Hearings (continued) Committee Meeting and he would possibly be late, he requested continuance of this application discussion until. the concluding portion of the meeting. It was then moved by Member McLaren, seconded by Member Ryner and passed unanimously that Application 391-HC-69 be heard at the end of the agenda. 2. Application 438-HC-69, Sambo's Restaurant, 3630 Crater Lake, Medford Neon requesting approval to erect a ground sign (134 square feet total) at Sambo's Restaurant, 10385 South Saratoga -Sunnyvale Road. Due to the fact that the Medford Neon representative was not available for comment, Mr. Benevich introduced Harold Millett, Design and Develop- ment Coordinator, and indicated he recently received a letter from Mr. Millett agreeing to change the color of the roof of this building to a Mission Red earth tone in a cone -type tile, as suggested. Mr. Millett also agreed that the material of the roof, presently in a light tile, would be changed to the red tone to adhere to the previously approved roof coloring. While showing slides of the restaurant area, Mr. Benevich brought up the point that the parking lot lights had been erected through an error on the part of the contractor. He said that a request had been made for approval of the two existing light standards, 30 feet in height with two foot pedestals, along with the trees of the Palo Ai -to Liquid Amber variety proposed for planting to screen the standards. These trees, he continued, will cover the pedestals and a good portion of the standards when fully grown. Member McLaren inquired as to the sprinkler system installation, to which Mr. Benevich replied a sprinkler system has not yet been approved by the Building Department for this area. During the discussion that followed, inquiries were made as to the brightness of the lights, proper setbacks and the total number of lights proposed. Mr. Millett indicated the brightness of the proposed lights would not be objectionable to the surrounding area and with the lights as they are, fewer have to be used to give the same effect of more lights. He said this type of lighting has been accepted many times in the past for use in similar parking areas. Mr. Benevich added that the existing light standards were of the proper setback distance and were in compliance with the ordinance. other lighting Mr. Millett commented no other type of indirect lighting had been not submitted submitted for approval,to date, but a plan would be submitted at a later date for approval of the proposed remaining lighting of the building. r HC-13 0 • 0 c a Minutes of H-Control, August 59 1970 • Public Hearings (continued) Chairman Adams suggested the matter. of the light application be taken under consideration prior to the sign approval requested in the pending application. There was some question as to previous approval of certain portions of the lighting and Chairman Adams read from the previous minutes as follows, to wit: "Member McLaren moved and Member Ryner seconded the motion to recommend City Council approve Application 438-HC-69, subject to the 12 Standard Conditions of H-Control and the Planning Department checklist as per plot plan and elevation specification; that prior to the Building Permit issuance, the applicant will come back before this body with a plan to show the ® sign and outside lighting. The motion was passed unanimously." Member Ryner voiced his concern as to the commencement of the lighting installations without prior approval. Chairman Adams reiterated the matter of lights should be considered prior to the sign application being heard and suggested the applica- tion be continued pertaining to the lighting until the applicant had prepared a proper presentation of both the lighting and the signs proposed. It was moved by Member Small, seconded by Member McLaren that the two, 30-foot pole standards be approved as erected and submitted to the committee. Member Ryner pointed out these are 30-foot pole standards on 2-foot pedestals. Ayes: Member McLaren, Small Noes': Member Marquez, Ryner, Chairman Adams It was moved by Member Ryner to recommend to the City Council, as well as to the applicant, the present lighting standards be removed and be constructed to conform to an overall height not to exceed 22 feet includ- ing pedestals, this was seconded by Member Small. Chief Building Inspector Benevich reflected an answer was recently given, by telephone, that 30-foot standards on 2-foot pedestals were acceptable within Commercial Zones and all of the shopping centers in Cupertino have this type of lighting. A vote of the committee was taken on Member Ryner's motion. ® Ayes: Member Marquez, Ryner, Chairman Adams Noes: Member McLaren, Small 3C-13 ?age 3 previous approval clarifica- tion concern voiced application continuance requested 30-foot approval requested existing lighting approval denied 22-foot height approval requested lighting removal approved Page 4 unfair imposition continuance suggested application continued special meeting (scheduled 391-HC-69 legend Kinutes of H-Control, August 5, 1970 Public Hearings (continued) Member Small commented as to his reasons for voting against the previous motion by indicating he felt it unfair to impose a condition of lower standards in this particular center, inasmuch as it is a commercially - zoned area and should not have to conform to this standard. Member Marquez suggested that the applicant return with a complete lighting presentation. Member McLaren moved, it was seconded by Member Small and unanimously approved that the hearing of the lighting application be continued until the entire lighting plan can be presented,in full, to the committee. k Mr. Millett agreed to cooperate and a special meeting of the Architectural and Site Approval Committee was scheduled for Wednesday, August 12, 1970, to discuss the lighting and signs proposed at the Sambo's Restaurant. 3. Application 391-HC-69, Sears, Roebuck & Company, 2650 East Olympic Boulevard, Los Angeles, requesting approval to install a concrete retaining wall at the northeast corner of the Sears property on Wolfe Road. Che applicant's representative and Mr. Leonard of Vallco Park were )oth present to discuss this application. Mr. Burrell Leonard, 19400 Pruneridge Avenue, Cupertino, said he had information reviewed the details surrounding this application but had no opportunity, inconclusive as yet, to present same to the staff architect or H-Control. He said Sears has a problem of an opening scheduled in October and would like to see this matter settled as soon as possible for the benefit of all concerned. He went on to say that he is in no position to say that Vallco approves or disapproves this application, but he would like to keep the standards of the Vallco area high and would, further, like to have an opportunity to present this before the Vallco professionals for their review and comments. Mr. Benevich indicated that the Director of Planning was of the impres- I automobile sion the automobiles parking in the lot area would project above the screening horizon of the roadway, showing the underneath portions of same and -recommended that landscaping should be provided to screen these cars from the passing traffic. continuance suggested It had been recommended by the Planning Director, according to Mr. Benevich, this matter be continued to allow sufficient time for conferences to be held and preparation of landscaping drawings to be completed for submission to the committee. preview It was suggested by Chairman Adams that the committee review, at this desired time, any drawings or information available to expedite the review lof this issue. Mr. James Wayne, an architect representing Luckman Company, 9220 Sunset Boulevard, Los Angeles, came forward from the audience indicating it is HC-13 U El Minutes of H-Control, August 5, 1970 Public Hearings (continued) . proposed to install a planter above the proposed retaining wall which will be 200 feet in length with the.foliage trailing over the retaining wall from the planter. Mr. Wayne had no cross-section drawings from the private road located along the property but presented an elevation drawing to the committee members for their perusal. Me. Leonard indicated his organization had committed themselves to pay for one-half of the costs for the private road, which is necessary for the initial opening and operation of the Sears store. He also mentioned he, personally, felt the grading situation was not an engineering error but that of economic necessity in that it was less costly to fill the lot with dirt than to haul it away from the area. Chief Building Inspector Benevich disclosed that it was the consensus of opinion of the Director of Planning, the Director of Public Works and himself there was the possibility of not building the retaining wall but of rolling the earth and providing dense landscaping which would cover 40 the projecting automobiles. Chairman Adams offered three alternatives: 1) the wall be installed, 2) the earth berm be made or 3) removal of the earth now existing in the parking lot area. Mr. Benevich proceeded to show slides of the lot area and Chairman Adams ® requested further comments of the committee members. It was generally indicated by the committee members that comment should be reserved until previously mentioned conferences are held and it was further agreed that earth berming would create problems insofar as the existing trees are concerned. It was moved by Member Ryner, seconded by Member Small and passed unani- mously to continue Application 391-HC-69 to the next meeting. Ayes: Member Marquez, McLaren, Ryner, Small, Chairman Adams Noes: None. A recess was called at 10:00 p.m. and the meeting was again called to order at 10:10 p.m. by Chairman Adams. Mr. Benevich re -introduced Planning Commission, County of Santa Clara, Architectural and Site Approval Committee's application,.File No. 6A70.7. The applicant involved in this application was not present. Chief Building Inspector Benevich said this was a request to construct a 94-unit apartment complex on the southerly side of McClellan Road between Bubb Road and September Drive. City Clerk and Acting City Manager Ryder was of the opinion that, due to ® the fact no one was present to answer questions, the.change in zoning was opposed by the City of Cupertino originally, and is not within the sphere of the City of Cupertino, adequate comments could not be made based upon existing information. HC-13 Page 5 planter proposed discussion earth rolling suggested alternatives offered further discussion matter continued recess called complex re -introduced inadequate information provided (Page 6 complex reviewed return requested dialogue desired favorable comment return for further information approved Burger Chef efforts reported violation notices given further efforts on Key sign member suggestions Minutes of H-Control, August 5, 1970 HC-13 Public Hearings (continued) i Mr. Benevich reviewed the complex drawing with the committee members indicating that the roof was of the mansard type, the building appeared to be constructed of wood and stucco and is located with the Southern Pacific railroad tracks running north and south and Highway 85 to the east of the property. He said there is no complete periphery roadway and only a fire access exists at present. The total site, he said, is 230,480 square feet. Mr. Ryder suggested the matter be sent back to the County Planning Department for its review and felt that any comments at this point could possibly be construed as conclusive of this committee. Member McLaren advised that she could not give any opinion of the project at this time and would have to reserve her comments until such time as a representative would be available for dialogue. Member Marquez felt that, based upon the information available, the is project appeared to be a good one from the architectural standpoint, assuming everything else is correct. It was moved by Member Small, seconded by Member Ryner and passed unanimously that a letter be sent to the County planning staff thanking them for the courtesy of allowing our review and comments but, due to the fact no applicant was present and plans had not been reviewed by • our Planning Department and Engineering Department, we could not offer any comments at this time. Ayes: Member Marquez, McLaren, Ryner, Small, Chairman Adams Noes: None. Unfinished Business Mr. Benevich gave a status report on efforts to have trash receptacles at the Burger Chef enclosed. He said the owner was attempting to get compliance from the company. He also reported that violation notices had been given to shops in the Mayfair Market area and the owners were very cooperative in agreeing to remove the signs immediately. He added the Key Chevrolet sign has been placed at the rear of the property in such a manner that it can still be viewed from Stelling Road and will ask the owner to eliminate this sign completely from view. New Business 1. Beautification of City Corporation Yard. Member Ryner recommended to the committee that the rear area of this property be bermed to provide planting area for trees, that the bins be removed and that the buildings be painted in an earth -tone color to blend in with the surroundings for an aesthetic effect. n Minutes of H-Control, August 5, 1970 ® New Business (continued) Member McLaren suggested the possibility of placing trees on the property in a staggered manner so as to screen the buildings, bins, etcetera, from highway view. Chief Building Inspector Benevich showed slides of the area in question while describing the planting area as being 6 feet in width, the rear property area width as 149 feet and pointed out the various bin and building locations on the property. Member Small moved that the comments of Member Ryner, as mentioned previously, be adopted as the comments of the committee for recommenda- tion to the City Council, it was seconded by Member Ryner and passed unanimously. Ayes: Member Ryner, Small, Chairman Adams Noes: Member Marquez Abstain: Member McLaren Old Business Chairman Adams indicated he had forwarded a letter to the Mayor and City Manager giving a summary of comments pertaining to changes of presentation practices, etcetera. The committee members then reviewed the memorandum and the attached proposed Ordinance No. 468, as submitted Is by Mr. Ryder. It was the consensus of the committee that the ideas, as proposed, were very good and offered many excellent suggestions for improvement of the functional ability of the committee. After a short discussion, Member Ryner moved that the committee indicate favorable recommendation for the repeal of Ordinance 306 and adoption of Ordinance 468 in its place, it was seconded by Member Small. Ayes: Member Marques, McLaren, Ryner, Small, Chairman Adams. Noes: None. It was further moved by Member Ryner, seconded by Member Small and passed unanimously that the meeting be adjourned. The meeting was adjourned at 11:05 p.m. ® DW Submitted for approval: Recording Secretary -13 ge 7 trees suggested area description Member Ryrer's comments approved Ord. 468 discussed favorable approval repeal of Ord. 306 recommended meeting adjourned