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September 5th, 1973CITY OF CUPERTINO 10300 Torre Avenue, Cupertino, California Telephone: 252-4505 MINUTES OF THE REGULAR MEETING OF THE ARCHITECTURAL AND SITE APPROVAL C011,2�`LITTEE ON SEPTEMBER 5, 1973, IN THE LIBRARY CONFERENCE ROOM, CITY HALL, CUPERTINO, CALIFORNIA CALL TO ORDER G The meeting was called to order at 7:33 p.m. by Vice -Chairman Sallano,' ROLL CALL Members present: Dressler, Koenitzer, Weinstein and Vice -Chairman Sallan Members absent: Chairman McLaren Staff present: Robert Cowan-, Associate Planner Ruth Cox, Recording Secretary APPROVAL OF MINUTES: Minutes of the regular meeting of August 22, 1973o j i On page 8, paragraph 8, the last line should read,"plant grouping that] incorporated different heights so there is not a solid row of uniform! height". Member Koenitzer also requested the words "fast growing and" be eliminated from paragraph 6, page 14. Member.Weinstein moved, seconded by Member Koenitzer, that the minutes be approved as corrected. Member Dressler abstained. Motion carried, 3-0--1 POSTPONEMENTS: Staff member Cowan reported that items 5 and 6 had requested _a two - week continuation. WRITTEN COMMUNICATIONS: None, ORAL COTvD'HUNICATIONS: Mr. Cowan said a representative of Sumitoma Bank had requested approval of changes on structure; the,representa- tives were asking to be heard at tonight's meeting,- It was agreed to hear them at, the. end of the agenda. HC-90 Page 3_ INUTES OF THE SEPTEMBE'R 5, 1973 H-CON'? -1101, MEETING HC-90 PUBLIC HEARINGS: Page 2 1. Application HC-51,015.15 of Edwin J. Ayers (Cupertino Crossroads Shopping Center) requesting approval of site modification and land- HC-51,015.15 scaping for the parking area b,:tween Marie Callender's and Mike's Edwin J. Hero House in the Cupertino Crossroads Shopping Center. Continued Myers from H-Control meeting of August 22, 1973. (Crossroads Shopping Staff report: Staff member Cowan noted the main concern was the types of Center) ;plants in planter area and a new plant had been submitted. jMr. Edwin J. Myers, 10601 So. Saratoga --Sunnyvale Road, Cupertino, said the (committee's guidelines had been followed with one exception, which was to ;delete two parking spaces halfway between two planter strips on Stevens 'Creek Boulevard and put in one plantin; strip. The owner felt since at other end of property where street light controller would be going in, ;causing loss of parking spaces and because of complaints from the beauty parlor in Montgomery Place, they could not afford to lose two more spaces. He said they had added trees, and changed size as suggested and felt they ,had complied with wishes of committee. F ,Member Weinstein said the landscaping plan appeared to be adequate, and !the height of the planting along Stevens Creek Boulevard seemed to be I'sufficient to screen autos. !Member Koenitzer questioned whether 5' centers were close enough. i?Is. Pauline Woodruff, owner, reminded the committee this was commercial .property and the tenants did not want to be obliterated from the road; they wanted to be seen. fi ''Vice -Chairman Sallan said it was the ccn.mittee's intent that the plantings ,would be such to hide the cars, not thc. buildings. She noted she liked the ,'selection of plants, particularly alonz; the Stevens Creek Boulevard frontage. ''She had two suggestions: She expressec'. her concern of deciduous trees because of dropping leaves and blank visual effect in winter. She would suggest using one or two deciduous for accent and substituting evergreens for others. Mr. :Ayers said the two co,.,ld not be mixed. Member Koenitzer pointed out there was a Texas privet wl_ich is evergreen in each group. Vice -Chairman Sallan said she was also concerned about on -center spacing. She reiterated the coi:.mittee's intent v,as not to cover buildings but to screen cars. Pruning could control height. 1,1r. Myers said the landscape contractor- would fill in if the spacing was not adequate but they did not want to add plants that are not necessary. After further discussion, Vice -Chairman Sallan opened the meeting to comments from the audience. There were: none. a� Public hear -;Member Weinstein moved, seconded by Meriber Koenitzer, to close Public Hearings. ings closed Motion carried, 4-0 i 0 MINUTES OF THE SEPTEMBER 5, 1973 H-CONTROL MEETING Member Weinstein said there was a certain degree of subjectivity to landscaping® He felt there should be closer spacing of shrubs along Stevens Creek Boulevards Member Koenitzer said the plants in the parking lot islands could not be too high or they would cover.lighting in parking lot. After a discussion of plant spacing, it was decided that 3' or 4' on center spacing would be necessary to screen cars. Member Weinstein moved to approve Application HC-51,015015 subject .to standard H-Control conditions, according to Exhibit C, 1st Revision and the following modifications -(1) Planting of shrubs, particularly xylosma, nandina and along Stevens .Creek Boulevard be planted on 4° centers for the purpose of providing screening of the 20 parking spaces Member Koenitzer seconded the motion. AYES, Members Dressler, Koenitzer, Weinstein and Vice -Chairman Sallan NOES, None ABSENT, Chairman McLaren Motion carried, 4-0 Vase -Chairman Sallan notified the applicant this would be heard by the City Council at their September 17, 1973 meeting. 2e Application HC-51,.01.5018 of Edwin J. Myers representing the Golden horn Restaurant requesting approval of the,modification ofarchitecture for an existing restaurant facility located in. the Cupertino Crossroads Shopping Center. Continued from.H_ Control meeting of August 22, 19730 Staff report, Mr. Cowan noted this application had been continued so owner could be asked if new sign program could be considered. He. -said it was the City Attorneys opinion that since the sign is not integrated into building and application Is for architecture modification, the committee cannot require sign change. Since new Sign Ordinance is being discussed, the signs could.be.co.nsidered then. Member Weinstein asked if there we'reany plans for upgrading this. particular center. Ms. Woodruff said there were no plans for changing; rest of center is only 3. years old.. HC-90 Page 3 HC-51,015.15 approved with conditions HC-51,015018 Golden Horn Restaurant HC-90 Page 4 MINUTES OF TIIL SEPTEMBER 5, 1_9 73 H-CONI'I;OI, MEI':TING IMr. Myers said the tenants o,.an their signs; he was representing the owner, not the tenant, of the restauranr. He pointed out: Safeway, Ange's and drug .store are under separate ownership. M_. Myers said the new leases contain 'a clause giving the owner control over signs which the older leases do not. I 'A brief discussion was held regarding City jurisdiction to make signs :conform. Vice -Chairman Sallan noted that some point in the future signs would have to conform to new ordinance independent of "lease" matter. Vice -Chairman Sallan opened the Public Hearing to comments from the audience. There were ncne. Public Hear —Member Koenitzer moved to close Public Hearings. Member Weinstein seconded ings closed :the motion. Motion carried, 4-0 IBC-51,015.18 Member Koenitzer moved to recommend approval to City Council of HC-51,015.18 approved with the standard H-Control conditions and Exhibit B. Member Weinstein seconded the motion. `AYES: Members Dressler, Koenitzer, Weinstein and Vice -Chairman Sallan NOES: None 'ABSENT: Chairman McLaren i; Motion carried, 4-0 '4 Nice -Chairman Sallan told the appl-ican!_ this would be heard by the City +Council at the September 17, 1973 meeting. i 3. Application HC-51,311.3 of Mitchell Bagar requesting approval of site, architecture, landscapin; and grading for one duplex unit located at the southwest corner of Randy Lane and Hogue Court. .Staff Report: sir. Cowan referred to variance gran,:ed and the copy of Resolution No. 1191 attached. The property has a sinr_le family residence on it which will be used to create a duple_. lie said conditions of approval in Resolution 1191 are guidelines. It �,as felt the upgrading of the older residence would improve the neighborhood. Mr. Cowan also referred to condition 2 which was the retaining of specimen 'trees on site. s Slides were shown of existing structure, and property adjacent to site. Afember Koenitzer questioned how Hogue Court was allowed when house was too close to street. lie felt this should be more closely checked in the future. ;'A brief discussion ,,gas held regarding some method of expressing this concern. a 9 MINUTES OF THE SEPTEMBER 5, 1973 H-CONTROL MEETING The trees that were to be kept and not damaged were pointed out by use of slides.. Drawings of proposed architectural changes and additions were shown. Mr. Mitchell J. Bagar, 101.29 Randy Lane, Cupertino, signed in. Member Koenitzer noted that without knowing interior arrangements, he questioned if it was necessary to have long walls around side of new duplex. He also questioned lack of yard for tenant. Mr. Bagar said this had been an oversight by the architect. There would be a fence separating front --area from rear. Mr. Bagar explained to Member Koenitzer that the rear door was to. the garage of the new duplex unit. There is also a door into the new garage for the old house. Mr. Cowan said the two units had to be connected; was a technical requirement. It was felt a fence should be erected along edge of new yard area. Mr..Bagar explained how new unit had to fit lot and tie in with existing building. The coTm-aittee expressed its opinion that this was a good job of upgrading, and integrating older structure with architecture in area. There were no problems with grading. Member Koenitzer pointed out there should be no cutting around existing elm tree. He would prefer no more than 1' change in grading. Mr. Bagar said the grade in front would be altered very little, less than 4"; new area will have approximately 12" of fill. Member Weinstein ascertained that two apricot trees and one existing pepper tree would be eliminated from the site; an existing elm and two apricot trees would be retained. The strip between the drivewayswas discussed. mr, Bagar said he would recommend strip be reduced to 47 from the garage as tenants would be stepping into planter area from cars. Member Weinstein felt the strip should be retained. He suggested filling it with Hahn's ivy and some ground cover. The landscaping plan for northern elevatilonof.house was discussed. Vice -Chairman Sallan asked the applicant if he would bewilling to accept a continuation of landscaping portion of application. Mr. HC-90 Page 5 Site Architecture Grading Landscaping Itic'-90 Page 6 Public Hear- ings closed HC-51,311.3 approved w/ conditions ILandscaping continued MINUTES OF THE SEPTLMI BER 5, 1913 H-CQ,ITROL MEETING Member Weinstein noted the guidelines should :include a suggestion for modi- fication of driveway strip. Member Dressler said lie felt the planter strip should be foreshortened. fie also felt there were too Many types of shrubbery; should use same type of shrubs around house. Member Koenitzer referred to density of planting. Member Weinstein proposed a fence along new unit to form a rear yard. sir. Cowan referred to City trees to be planted in parking strip. Vice -Chairman Sallan announced this was a Public Hearing and opened the meeting to coma eats from the audience. There were none. Member Koenitzer moved, seconded by limber Weinstein, to close Public Hearings. Motion carried, 4-0 t Member Koenitzer moved to recommend adproval of the site, architecture and grading of application HC-51,311.3 to the City Council with the standard H-Control conditions, Exhibits A, B, B-1 and with the following conditions: (1) That a fence with a gate be extended from the west side of the new structure to the western boundary dividing yard in that area into two parts so that one part can be used as enclosed back yard. Seconded by Member Weinstein. r AYES: NOES: ABSENT: Members Dressler, Koenitzer, [Feinstein and Vice -Chairman Sallan None Chairman McLaren Motion carried, 4-0 Member Koenitzer moved to continue landscaping of HC-51,311.3 to the next regular meeting with the following guidelines: (1) With the intent thatthe applicant review suggestions and incorporate them into plan. (2) That landscaping be provided along fence in west yard. (3) Landscaping be described along planter strip on Randy Lane Hogue Court. Seconded by Mep.iber Weinstein. MINUTES OF THE SEPTEMBER 5, 1973 H-CONTROL MEETING 4 t I AYES: Members Dressler, Koenitzer, Weinstein and Vice -Chairman Sallan NOES: None ABSENT: Chairman McLaren Motion passed, 4-0 The applicant,asked for clarification of parking stripe The committee suggested several alternatives be submitted. Vice --Chairman Sallan notified the applicant the approved portion of his, application would be 'heard by the City Council at their September 17, 1973 meeting° 40. Application HC-51,015017 of Parham -Cabral Realty requesting approval of a sign plan for an existing office building located at the southwestcorner of Saratoga --Sunnyvale .Road and Stevens Creek Boulevard in the Crossroads Shopping Center, Staff report: Mr. Cowan noted this was a request to put- a sign in phase A of Crossroads Shopping Center. The sign meets with the technical requirements of ordinance. Slides were shown of the sign and storefront, It was noted there are a multitude of signs on fascia. Member Koen.itzer questioned if any stores had signs hanging from the canopy. He was told none do, although it was permissable by ordinance. Mr. Cowan said there were three alternatives available to committee (1) approve, (2) approve temporarily until sign program is submittE or ('3) not approve any sign until owner brings in sign program. It was noted staff has been trying to talk about changing ordinances Member Weinstein said the basic problem is the center itse"lf.and proof_ that strip type centers should not be proliferated. He said he realized ownership is too: nebulous to justify discrimination against one applicant. Vice -Chairman Sallan said she found the committee in a position of saying "we don't like something, but we will do it". Enforcement of sign conformance was discussed. HC-90 Page 7 HC-51,015017 Parham -Cabral Realty i HI'll -90 Page 8 Public Hearings closed HC-51,015.17 approved Sumitoma Bank Modification approved MINUTES OF TIIE SEPTEMBER 5, 19'73 H-CONTROL MEETING Mr. John G. Parham, 22306 S. De Anza Circle, Cupertino, said he was very interested in the beautification of Cupertino. He noted he would probabl spearhead change in center signing. The sign will contain three names, Parham, Cabral and Cabrillo Realty. Member Koenitzer ascertained letters of sign are approximately 6" in height. After a brief discussion, Vice -Chairman Sallan opened the meeting to comments from the audience. There were none. Member Weinstein moved, seconded by Member Dressler, to close Public Hearings. Motion carried, 4-0 Member Weinstein moved that application HC-51,015.17 be approved subject to standard H-Control conditions and Exhibits F, F1, F-2, F-3. The motion was seconded by Member Koenitzer. AYES: Members Dressler, Koenitzer, Weinstein and Vice -Chairman Sallan NOES: None ABSENT: Chairman McLaren Motion carried, 4-0 Vice -Chairman Sallan notified the applicant this would be heard by the City Council at the September 17, 1973 meeting. A recess was taken at 9:35 p.m. with the meeting reconvening at 9:43 p.m. Staff member Cowan said the Sumitoma Bank had requested a slight modifi- cation in architecture. The approved plan and the proposed plan were then exhibited. Mr. Mitsuru Tada and Mr. Wing Lo, representing the Sumitoma Bank, explained proposed modification. Mr. Tada noted they were proposing to eliminate 6' overhang on south side facing service station. He pointed out smaller windows for privacy and security. They had reduced amount of glass on west side which would be facing shopping center; also the amount of glass by drive up because of security reasons. Member Dressler ascertained 20' of overhang was being removed. Mr. Tada explained too much overhang distracts from beauty of northern elevation. After further discussion, Member k:oenitzer moved to approve proposed modification. Seconded by Member Dressler. Motion carried, 4-0 MINUTES OF THE SEPTEMBER 53 1973 H-CONTROL MEETING UNFINISHED BUSINESS: 7. Discussion of final draft relative to Design Criteria Guidelines for the northwest quadrant of the intersection of Saratoga -Sunnyvale Road�an.d Stevens Creek Boulevard. Mr. Cowan referred to memorandum and enclosed draft. After a detailed discussion, the following changes and additions were made: 1. Building and Landscaping Setbacks a. All building setbacks on properties facing Stevens Creek Boulevard shall be a minimum depth of twenty- five (25) feet from property line and not greater than forty (40) feet from property line. b. Same C. Delete d. The landscaped area along Saratoga -Sunnyvale Road and Stevens Creek Boulevard shall have a minimum setback area of thirty (30) feet measured from curb to back of landscaped area. The type and material of landscaping contained in this area shall conform to the plan prepared in conjunction with the Town Center/Crossroads Urban Design Project. e. Same 2. Interior Landscaping Same 3. Architectural Theme a. Same b. Exterior Elements Roofs - All roof materials shall consist of the mission tile, clay the variety; however, variations of. roof. slope shall be encouraged. Exterior. Walls - All exterior walls shall consist of one of the following materials: cement plaster (Calif ornia pattern), slumpstone block or stone veneer. Accent panel of heavy dark stained wood shall be encouraged. Wall,, material colors shall.be contained to an off white or very light earth tones: All aluminum window frames and door frames, etc. shall beanodized, medium bronze colon. A common architectural'feature shall be developed in the initial development and incorporated in each subsequent development. t HC-90 Page 9 i•1INU'1'F.S OF T111'. Si:l''1'i::il311: 5, 1973 11-CO-11WL M1:ETING 1t;-90 -'a1;e 10 Shell service station f c:_a co nation ,e;•:spaper -ac.s lumina t io n "onsul tint ISibn ordir.-.nce 1 '.dj ournment 4. L i�,ht ink; a. A uniform light fixture be utilti vd throe Shout the parking area and valkt•:ay3 of the site. This :l. ic1;lnt fixture will be the Weyerhaeuser ltioodscape L:igliting Pole of dark stained wood to match the trim of the buildi_rgs. The heir;ht of the standard and the use of double or sl-n�le poles wi11 be determined with each application by the Location of the light on the site. See L:-:hibit B attached. Tiie minimum height necessary for adequate illumination is urged. 5. Wining a. All ;round signs for the site shall be "low profile monumental" signs of 6' height with absolute maximum of 8'. b. All signs will be determined by each applicant in accordance wita the type and size o` the establishment. The use of natural materials, like ,.00d should be encouraged on all signs t•:herever possible. Member Koenitzer said that station referred to at last meeting on corner of Stevens Creek: Boulevard and Saratuga-Sunnyvale Road had even more signs posted. ilember Koenitzer noted the station a� Homestead Road and Highway 9 still had a pile of old tires and wracked autos on their lot. Member Koenitzer asked if the newspaper representatives had met with regard to racks on public streets. Mr. Cowan said this was in the process of doing so. Member Weinstein suggested the City hire a consultant on optics and illumination for the purpose of writing an ordinance if the budget .would permit. Member Koenitzer noted this vculd require purchasing equipment and having someona calibrate. Staff is to check. It was suggested that the coatmittee review the sign ordinance independently and present written material to staff. 11r. Cowan suggested the sign ordinance could be discussed piecemeal at end of the meetings. Vice -Chairman Sallan suggested having copies of what has hef_n done by individual coTiniittee members and initial draft presented at next rieeting. The request was made of staff to get slides of low profile signs in other cities. At 11:30 p.m., Member Koenitzer moved, seconded by Member Weinstein, to adjourn to the next regular meeting on September 19, 1973 at 7:30 p.m. Potion passed, 4-0 ATTEST: APPROVED: /s/ Ldm. E. Ryder _ /s/ Juanita McLaren City Clerk Chairman