CC Resolution No. 9525 ~ ~
RESOLUTION NO. 9szs
A RESOLUTION OF Tf-~ CITY COUNCIL OF T'HE CITY OF
CUPERTINO APPROVING DESTRUCTION OF CERTAIN RECORDS
WHEREAS, the City Council did by adoption of Resolution Nos. 8894 and 8930
estabtish rules and regutations for records retention and destruction; and
WHEREAS, it has been determined that certain records in excess of two years old
no longer contain data of any historical or administrative significance; and
WHEREAS, the departmental request for permission to destroy all said records in
excess of two years old has been approved by the City Clerk and the City Attomey
pursuant to Resolution Nos. 8894 and 8930;
NOW, THEREFORE, BE [T RESOLVED that the City Council of the City of
Cupertino authorizcs desuuction of the records specified in the schedule attached hcreto.
PASSED AND ADOPTED at a regulaz meeting of the City Council of the City of
Cupertino this 2nd day of Janunry,1996, by the following vote:
Members of the City Council
AYES: Bautiata. Chang. Dean, Sorensen. Bumett
NOES: None :
ABSENT: None
ABSTAIN: None
ATTEST: APPROVED:
.v~ ..~.r , .~c_..o.nuL.G/!yl'~~
City Clerk Mayor, City of Cupertino
: s., b.. . . - , -
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RECORDS INVENTORY FOR MICROFILMING OR DES"CRUCTION
Department: City Clerk Contact: Kimberly Smith/Robcrtn Wolfe
Number Naune Subject Address or Resolution, Date Gnter
(to be used (usually developer) (use permit, elections Location Ordinance, ranges (or M= to be
for documents, variance, etc.) application or file most microfiimed
microfiche number recent D=to be destroyed
card date)
Community Services 4200 1984 D
Offices
13ept. of Aicoholic 3400.1 1984 D
Beverages
Conversion of Brentwood 3400.1.1 1984 D
Market to Liquor Bam
U. S. Postal Service 3800.1 1984 D
U. S. Postal Service 31.2 1983- D
1984
Block Pariies/Parades 2900.1 1984 D
General 2900.3 1983- D
1984
Blanche Woeffel 2900.5 1984 D
Property
Stelling Rond Closure 2900.4 1984 D
Acquisition of Bianchi 29Q0.7 1984 D
Purcel for roadway
Cupertino Sanitury District 1957- D
Folio 1961
Varian Associates Use Permit 9-U-66 1966 D
Craft, Marchese, Appraisal Report, 1966 D
Varian, Westem Title Assessment Dist. 64-1
Water Revenue Bonds, 1960 D
Official Statement and
Notice of Sale
Ciry MAnager's Reports to 8.8 1978 D
~ Council (3 files)
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Number Name Subject Address or Resolution, Date Enter
(to be used (usually developer) (use pem~it, elections Location Ordinance, or ranges (or M= to be
for documents, vaziance, etc.) application number most microtilmed
microfiche recent D=to be destroyed
card date)
City Council 6.0 1978 D
correspondence
Mayor's co~respondence 6.1 1978 D
A~iministrative assistflnt 5.8 1978 D
Kolski, John Water Bill 7.21 1978 D
City Mgr. correspondenca 6.3 1978 D
to City Council
Cupertino Scene and 6.5 1978 D
Sound Off Cazds
CounciUstaff study 6.8 1977 D
sessions
Cocrespondence from 8.4 1978 D
other cities
Code Enforcement O~cer 8.5 1977- D
1978
Real Estate & Garage Sale 8.5.1 1978 D
Sign (Ord. enforcement)
PG&E 11.2 1978 D
General (City Mgr. 8.12 1978 D
correspondence)
Traffic SignalInterconnect 7.19 1977- D
Feasibility Study 1978
Donut Wheel 7.18 1977 - D
1978
CATV 7.18 1973 - D
1978
Pazades 7.7 1976- D
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Number Name Subject Address or Resolution, Date Enter
(to be used (usually developer) (use permit, elections Location Ordinance, or ranges (or M= to be
for documents, variance, etc.) application n~mber most microfilmed
microfiche recent U=to be destroycd
card date)
1978
Blaney Traffic Noise 7.3 1978 D
Study (SAGES)
Public Works 7.0 1978 D
Unemployment Ins. S.l 1978 D
City Manager's report on 1962 D
~eneral obligation bonds
Ciry Council meeting 1960- D
notes (hnndwrittcn) 1966
Bureau of Sanitary Stevens Creek W~tetshed, 1966 D
Engineering, Cal. sanitary engineering
State Dept. of public investigation
' Health, Health and
Welfare Agency
Ciry Council 6.0 1979- D
correspondence (B. ]980
Rogers)
Liability Ins. 5.6 1977- D
1978
Admin. Services/City 5.0 1978 D
Clerk
Sales and Use tax ord. 4.4 1978 D
Political signs 4.3 t 978 D
City Attomey 4.0 1977- D
1978
Insurance Claims (74 files) 1966- D
1980
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Number Name Subject Address or Resolution, Date Enter
(to be used (usually developer) (use permit, elections Location Ordinance, or ranges (or M= to be
for documents, variance, etc.) application number most microfilmed
microfiche recent U=to be destroyed
' card date)
Consolidated campaign 10,115.18 1977 D
statement
Monta Vista Park Project 79-63, 78- 1978- D
10, 77-13 1983
Appeals, General 151 t971- D
1986
Public Snfety Commission 130 1979- D
(applications) 1986
City Msinager Reports 104 1987 D
Council meeting backup, 1982- D
miscellaneous 1989
FPPC 1987- D
1989
Conflict of Interest code - 10,115.17 I977 D
Statement of finnncial
interests (2 files)
Statement of Economic 10,115.13 1975- D
Interest (2 fites) 1976
Linda Vista Park 19.5 1973 D
Hewlett-Packazd Preliminary Draft EIR 1973 D
expansion
Hewlett-Packard EnvironmentalImpact 1973 D
expansion Statement
Portal Park 19.4 1473 D
Regional pazk 19.0 1973 D
correspondence
Civit Defense 32.2 1971- D
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Number Name Subject Address or Resolution, Date Enter
(to be used (usually developer) (use permit, elections Location Ordinance, or ranges (or M= to be
for documents, variance, ete.) application number most microfilmed
microfiche recent D=to be destroyed
card date)
correspondence 1973
Oaks Shopping 7.1 1982 D
Center/Flint Center
parking
Pazking - residential area, 7.1.1 1981- D
DeAnza College 19g2
Block partics, July 4 7.2 1982 D
Woelffel, Blanch Property 7.4 1981- D
1982
CAT'V 7.17 1982 D
'
General Municipal 6.9 1982 D
Election (City Mgr. info
file)
Voss Quarry 2700.7 1983- D
1984
Rosenblatt Complpint 2700.6 1984 D
Seven Springs Rnnch 2700.2 19$4 D
Planning 8c Development 2700 1984 D
(General)
Parks & Recreation 2500 1984 D
Los Aitos Gazbage Co. 2200 1984- D
1985
Library 2100 1983- D
1984
False Alarms 1800 1983- D
1984
Deferred Compensation 1600 1984 D
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Number Name Subject Address or Resolution, Date L'ntcr
(to be used (usually developer) (usc pcrmit, elections Location Ordinance, or ranges (or M= to be
1'or documents, ~~ariance, etc.) application number most microfiimed
microfiche recent D=to be destroyed
carJ date)
Cupertino Scene, replies to 1500 1984 D
Sound Offs
General (CM 900.6 1984 D
coaespondence)
Vullco [ndustrial Park Project 407, General 1968 D
Conditions sand
Specifications
Foothill Printing and Specifications for office 1969 D
Publishing Co. and printing plant
Crossroads Center Specifications 1969 D
Burger Chef Systems, Specifications no date D
Inc.
Sunny View Lutheran General und Mechanical 1962 D
Home specifications
Mark Systems, inc., Specifications 51,075.4 1968 D
Vallco Park
Rancho DeAnza, Specifications no date D
Phase I commercial
building .
Operating Engineers Locat 1973- D
Unit No. 3 (AFL-C[O) 1982
Management 1976 D
Compensation
Worker's comp ins. (2 1971- D
files) 1982
Excess Workers' comp. 1977- D
ins. 1981
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Nuntber Name Subject Address or Resolution, Date Enter
(to be used (usually de~~eloper) (use permit, elections Location Ordinance, or ranges (or M= to be
for documents, varianee, etc.) applicution number most microfiimed
microfiche recent D=to be destroyed
card date)
Long Term Disability Ins. 1979- D
t981
Unemployment Ins. 1977- D
1979
Risk Munagement studies 1971- D
nnd related 1982
coctespondence
Drivers license numbers 1981- D
1982
Cupertino Scene Sound 1982 D
Off Cards - summaries and
correspondence
Cupertino Emptoyees' 1975- D
Association 1981
City Attomey 1970- D
1975
Hewlett-Packard Modifications to Bldg. 1969 D
#41, Vallco Park -
Specifications
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RECORDS WVGNTORY FOR M[CROF[LMING OR DESTRUC'I'[ON
Department: City Clerk Contact: Kimberly Smith/Roberta Wolfe
Number Name Subject Address or Resolution, Date Enter
(to be used (usually developer) (use permit, elections Location Ordinance, ranges (or M= to be
for documents, variance, etc.) application or file most microfilmed
microfiche number recent D=to be destroyed
card date)
Workers' Comp. reports, 1983-
claims experience report 1984
Suggestion box 1980 D
Sheriffs Dept: study for 1973- D
police system and related 1982
correspondence
Appraisal Report, 1972 D
Crossroads Assessment
i District
Ciry Attomey (3 files) 4.0 1973- D
1975
Saich Lawsuit 4.2 1968- D
1973
Generul Plan Hearing EIR 43 1973- D
- Riches & Imhof lawsuit 1974
City Clerk (2 files) 5.0 1975 & D
1981
Admin. Services, general 5.0 1973- D
(2 files) 1974
Business license 5.11 1973 D
correspondence
Code Enforcement Officer 5.12 1973- D
(3 files) 1975
Administrative Asst. (3 5.13 1973- D
files) 1975
Mayor's Correspondence 5.15 1973- D
(2 files) 1974
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Number Name Subject Address or Resolution, Uate I:ntcr
(to be used (usually developer) (use permit, elections Location Ordinance, or ranges (or M= to be
for documents, variance, ctc.) application number most microtilmed
microfichc recent D=to be destroyed
card date)
Dir. of Admin. Services 53 1973 & D
Report(2 files) 1975
Labor Negotiutions 5.4 1974 D
Council Action Reports 5.4 1973 D
Personnet correspondence 5.5 1973- D
(2 files) 1974
Asst. to the City Mgr. 5.8 1981 D
Finance Otlicer 5.9 1981 D
Bond Election 5.9 1973 D
corcespondence
B. Rogers correspondence 6.0.0 1981 D
Mayor's correspondence 6.0 1975 D
(2 files)
Council Correspondence 6.0 1973- D
(3 files) 1974 &
1981
Sister City correspondence 6.1 1975 D
Mariani Mull 6.12 1973 D
Reply to Sound-Off Cards 6.16 1974 D
Sound-OffCards 6.9 1975 D
Correspondence
Public Works 7.0 1975 D
Dept. of Public Works 7.0 1974 D
Dept. of PW - General 7.0 1973 D
Tantau Overcrossing 7.20 1475 D
Bicycle lanes 7.20 t973 D
Highway 85 extension 7.7 1973 D
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Number Name Subject Address or Resolution, Date Enter
(ta be used (usuatly developer) (use pecmit, elections Location Ordinance, or ranges (or M= to be
for documents, variance, etc.) applicadon number mast microtilmed
microfiche cecent D=to be destroyed
card date)
Tra~c (3 fites) 7.8 1973- D
19T5
Vicksburg & Cold Harbor 7.8.1 1975 D
- Traffic problem
Crossroads Assessment 7.4 1973 D
Dist.
Castine and Gardena 7.8.2 1475 I)
Speedin~ Problem
City Mgr. gersonal 8.0 1973 D
correspondence
City Mgr. memos to Dept. 8.2 1973- B
heads (3 files) 1975
Human Services Eunding 8.2.2 198f D
Applications
Memos ta the City Clerk 8.4 1973 R
City Mgr. Genera! S.5 1975 D
Memos to City Councsl 8.6 1974 D
Purchase requisitions - 14.0 1973 D
misc.
Parrish House 14.1 1465- D
1974
Los Altos Gurbage Co. 17.0 l9?4 D
Vaifco Park Shopping 14.14 1973 D
Center User Pecmit
Conditions
Parks & Recratoin dept. 19.2 1974 D
Building Code Revision 19.5 1474 D
recordsldestfilS.doc
Numbcr Name Subject Address or Resolution, Datc Enter
(to be used (usually developer) (use permit, elections Location Ordinance, or ranges (or M= to bc
for documents, variance, etcJ application number most microfilmed
microfichc recent D=to be destroyed
card date)
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RECORDS INVENTORY FOR MICKOFILM[NG OR DESTRUCTION
Department: Community Uevelopment Contacr Yvonne Kelley
Number Name Subject Address or Resolution, Date Enter
(to bc uscd (usually developer) (use permit, elections Location Ordinance, ranges (or M= to be
for documents, variance, etc.) application or file most microfilmed
mieroftche number recent D=to be destroyed
card date)
Admin. Asst. Memos 72-78 D
Admin. Services Memos 71-78 D
Ciry Clerk Memos 71-78 D
Code Enf. Memos ?2-73 D
Correspondence AJ Pelosi 60 D
Correspundence, 72-76 D
Personnel
Dept. Heads Memos 76-79 D
Finance Correspondence 76-77 D
Legislative Review 76-78 D
Correspondence
Memorandums, Personnel 71-73, 78 D
(3)
Memos, City Mgr. (2) 77-78 D
Rec. Dept. Memos 71-79 D
H-Control 12.0 69-70 D
Misc. Mail 15, 070 65-66 D
Water Review Bonds 15,120.8 59-61 D
Parks and Rec 19.2 68-69 D
Building Dept. 2.0 69-70 D
Planning Memos 20.0 69-70 D
Water Dept. 27.2 69 D
City Attorney (2) 4.0 69, 76-78 D
City Clerk 5.0 68 D
Bus. License 5.11 69 D
~ Correspondence
~ City Council (2) 6.0 69, 77 D
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Numbcr Name Subject Address or Resolution, Date Enter
(to be used (usually devcloper) (use permit, elections Location Ordinance, or ranges (or M= to be
for documents, variance, ete.) application number most microfilmed
microfiche recent D=to be dcstroyed
card date)
Dept of Pub. Wks. (3) 7.0 69-77 D
Memos, DPW 7.1 69-70 D
Crossroads Assessment 70,102 71-78 D
District
City Mgr. 8.1 69-70 D
City Mgr. re Property 8.4 70 D
Owners
City Mgr. re Police 8.5 70-71 D
Matters
Police Matters 8.5 68-69 D
Correspondence
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RECORDS [NVENTORY POR MICROFILMING OR DESTRUCTION
Department: City Clerk Contact: Kimberly Smitl~/Roberta Wolfe
Number Name Subject Address or Resolution, Date Entcr
(to be used (usually developer) (use permit, elections Location Ordinance, ranges (or M= to be
for documents, variance, etc.) application or file most microfilmed
microfiche number recent D=to be destroyed
card date)
' Wilsey, Ham, and Blair 61-62 D
I City Manager 63 D
City Council 63-64 D
City Mannger Memos 63-64 D
H-Control 12.0 71 D
City Clerk Memos 15,050.t 6T-68 D
Library 16.1 70-71 D
Regional PF+rks 19.0 71 D
Parks and Rec. 19.2 ?1 D
Planning 20.0 T1 D
Sister City 23.0 68 D
Cupertino High 24.3 7I D
Street - Generat 25.0 7I D
Water Dept. (2) 27.0 61-62, 68- D
71
Sherift's Office (2) 29.17 71, 81 D
County Exec. 29.18 71 D
Civil Defense 32.2 71 D
City Attorney (2) 4.0 60-61 D
Correspondence (2) 80,000 66, 80-85 D
S.C. County Misc. 81,005 73-77 D
S.C. County #8 81,005 77 D
S.C. County #10 81,005 78 D
S.C. County #11 81,005 78-79 D
S.C. County #13 S1,Q05 80 D
S.C. County #14 81,005 80 D
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Number Name Subject Address or Resolution, Date Enter
(to be used (usually develuper) (use permit, elections Location Ordinance, or ranges (or M= to be
for documents, variance, etc.) application number most microfilmed
microfiche recent D-to be destroyed
~ date)
S.C. County #15 81,005 80-SI D
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RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION
Depariment: City Clerk Contact: Kimberly Smith/Roberta Wolfc
Number Name Subject Address or Resolution, Date Enter
(to be used (usually developer) (use permit, elections Location Ordinunce, ranges (or M= to be
for documents, vuriance, etc.) application or file most microfilmed
microfiche number mcent D=to be destroyed
card date)
Correspondence (I t) 67-69, 76- D
78
City Attomey 4.0 72 D
Admin. Services 5.0 72 D
City Manager 8.0 72 D
Insurance Cortes. 5.7 72 D
Tax Rates Corres. 5.10 72 D
Bus. Licenses 5.11 72 D
Code Enforcement 5.12 72 D
Admin. Asst. 5.13 72 D
I Mayor 5.15 72 D
City Council 6.0 72 D
Planning Memos 73-78 D
P.W. Memos 78-79 D
City Managcr Memos 79 D
Personnel Memos 77 D
Westridge 6.11 70 D
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