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CC Resolution No. 9525 ~ ~ RESOLUTION NO. 9szs A RESOLUTION OF Tf-~ CITY COUNCIL OF T'HE CITY OF CUPERTINO APPROVING DESTRUCTION OF CERTAIN RECORDS WHEREAS, the City Council did by adoption of Resolution Nos. 8894 and 8930 estabtish rules and regutations for records retention and destruction; and WHEREAS, it has been determined that certain records in excess of two years old no longer contain data of any historical or administrative significance; and WHEREAS, the departmental request for permission to destroy all said records in excess of two years old has been approved by the City Clerk and the City Attomey pursuant to Resolution Nos. 8894 and 8930; NOW, THEREFORE, BE [T RESOLVED that the City Council of the City of Cupertino authorizcs desuuction of the records specified in the schedule attached hcreto. PASSED AND ADOPTED at a regulaz meeting of the City Council of the City of Cupertino this 2nd day of Janunry,1996, by the following vote: Members of the City Council AYES: Bautiata. Chang. Dean, Sorensen. Bumett NOES: None : ABSENT: None ABSTAIN: None ATTEST: APPROVED: .v~ ..~.r , .~c_..o.nuL.G/!yl'~~ City Clerk Mayor, City of Cupertino : s., b.. . . - , - ~ ~ ~ . ~ ~ RECORDS INVENTORY FOR MICROFILMING OR DES"CRUCTION Department: City Clerk Contact: Kimberly Smith/Robcrtn Wolfe Number Naune Subject Address or Resolution, Date Gnter (to be used (usually developer) (use permit, elections Location Ordinance, ranges (or M= to be for documents, variance, etc.) application or file most microfiimed microfiche number recent D=to be destroyed card date) Community Services 4200 1984 D Offices 13ept. of Aicoholic 3400.1 1984 D Beverages Conversion of Brentwood 3400.1.1 1984 D Market to Liquor Bam U. S. Postal Service 3800.1 1984 D U. S. Postal Service 31.2 1983- D 1984 Block Pariies/Parades 2900.1 1984 D General 2900.3 1983- D 1984 Blanche Woeffel 2900.5 1984 D Property Stelling Rond Closure 2900.4 1984 D Acquisition of Bianchi 29Q0.7 1984 D Purcel for roadway Cupertino Sanitury District 1957- D Folio 1961 Varian Associates Use Permit 9-U-66 1966 D Craft, Marchese, Appraisal Report, 1966 D Varian, Westem Title Assessment Dist. 64-1 Water Revenue Bonds, 1960 D Official Statement and Notice of Sale Ciry MAnager's Reports to 8.8 1978 D ~ Council (3 files) \ Number Name Subject Address or Resolution, Date Enter (to be used (usually developer) (use pem~it, elections Location Ordinance, or ranges (or M= to be for documents, vaziance, etc.) application number most microtilmed microfiche recent D=to be destroyed card date) City Council 6.0 1978 D correspondence Mayor's co~respondence 6.1 1978 D A~iministrative assistflnt 5.8 1978 D Kolski, John Water Bill 7.21 1978 D City Mgr. correspondenca 6.3 1978 D to City Council Cupertino Scene and 6.5 1978 D Sound Off Cazds CounciUstaff study 6.8 1977 D sessions Cocrespondence from 8.4 1978 D other cities Code Enforcement O~cer 8.5 1977- D 1978 Real Estate & Garage Sale 8.5.1 1978 D Sign (Ord. enforcement) PG&E 11.2 1978 D General (City Mgr. 8.12 1978 D correspondence) Traffic SignalInterconnect 7.19 1977- D Feasibility Study 1978 Donut Wheel 7.18 1977 - D 1978 CATV 7.18 1973 - D 1978 Pazades 7.7 1976- D ~ records/destfil7.doc ~ W Number Name Subject Address or Resolution, Date Enter (to be used (usually developer) (use permit, elections Location Ordinance, or ranges (or M= to be for documents, variance, etc.) application n~mber most microfilmed microfiche recent U=to be destroycd card date) 1978 Blaney Traffic Noise 7.3 1978 D Study (SAGES) Public Works 7.0 1978 D Unemployment Ins. S.l 1978 D City Manager's report on 1962 D ~eneral obligation bonds Ciry Council meeting 1960- D notes (hnndwrittcn) 1966 Bureau of Sanitary Stevens Creek W~tetshed, 1966 D Engineering, Cal. sanitary engineering State Dept. of public investigation ' Health, Health and Welfare Agency Ciry Council 6.0 1979- D correspondence (B. ]980 Rogers) Liability Ins. 5.6 1977- D 1978 Admin. Services/City 5.0 1978 D Clerk Sales and Use tax ord. 4.4 1978 D Political signs 4.3 t 978 D City Attomey 4.0 1977- D 1978 Insurance Claims (74 files) 1966- D 1980 ~ records/destfil7.doc --C. Number Name Subject Address or Resolution, Date Enter (to be used (usually developer) (use permit, elections Location Ordinance, or ranges (or M= to be for documents, variance, etc.) application number most microfilmed microfiche recent U=to be destroyed ' card date) Consolidated campaign 10,115.18 1977 D statement Monta Vista Park Project 79-63, 78- 1978- D 10, 77-13 1983 Appeals, General 151 t971- D 1986 Public Snfety Commission 130 1979- D (applications) 1986 City Msinager Reports 104 1987 D Council meeting backup, 1982- D miscellaneous 1989 FPPC 1987- D 1989 Conflict of Interest code - 10,115.17 I977 D Statement of finnncial interests (2 files) Statement of Economic 10,115.13 1975- D Interest (2 fites) 1976 Linda Vista Park 19.5 1973 D Hewlett-Packazd Preliminary Draft EIR 1973 D expansion Hewlett-Packard EnvironmentalImpact 1973 D expansion Statement Portal Park 19.4 1473 D Regional pazk 19.0 1973 D correspondence Civit Defense 32.2 1971- D ~ records/destfil7.doc lT~ Number Name Subject Address or Resolution, Date Enter (to be used (usually developer) (use permit, elections Location Ordinance, or ranges (or M= to be for documents, variance, ete.) application number most microfilmed microfiche recent D=to be destroyed card date) correspondence 1973 Oaks Shopping 7.1 1982 D Center/Flint Center parking Pazking - residential area, 7.1.1 1981- D DeAnza College 19g2 Block partics, July 4 7.2 1982 D Woelffel, Blanch Property 7.4 1981- D 1982 CAT'V 7.17 1982 D ' General Municipal 6.9 1982 D Election (City Mgr. info file) Voss Quarry 2700.7 1983- D 1984 Rosenblatt Complpint 2700.6 1984 D Seven Springs Rnnch 2700.2 19$4 D Planning 8c Development 2700 1984 D (General) Parks & Recreation 2500 1984 D Los Aitos Gazbage Co. 2200 1984- D 1985 Library 2100 1983- D 1984 False Alarms 1800 1983- D 1984 Deferred Compensation 1600 1984 D ~ rccords/destfil7.doc ~ ~ Number Name Subject Address or Resolution, Date L'ntcr (to be used (usually developer) (usc pcrmit, elections Location Ordinance, or ranges (or M= to be 1'or documents, ~~ariance, etc.) application number most microfiimed microfiche recent D=to be destroyed carJ date) Cupertino Scene, replies to 1500 1984 D Sound Offs General (CM 900.6 1984 D coaespondence) Vullco [ndustrial Park Project 407, General 1968 D Conditions sand Specifications Foothill Printing and Specifications for office 1969 D Publishing Co. and printing plant Crossroads Center Specifications 1969 D Burger Chef Systems, Specifications no date D Inc. Sunny View Lutheran General und Mechanical 1962 D Home specifications Mark Systems, inc., Specifications 51,075.4 1968 D Vallco Park Rancho DeAnza, Specifications no date D Phase I commercial building . Operating Engineers Locat 1973- D Unit No. 3 (AFL-C[O) 1982 Management 1976 D Compensation Worker's comp ins. (2 1971- D files) 1982 Excess Workers' comp. 1977- D ins. 1981 ~ records/destfil7.doc ~ ~ Nuntber Name Subject Address or Resolution, Date Enter (to be used (usually de~~eloper) (use permit, elections Location Ordinance, or ranges (or M= to be for documents, varianee, etc.) applicution number most microfiimed microfiche recent D=to be destroyed card date) Long Term Disability Ins. 1979- D t981 Unemployment Ins. 1977- D 1979 Risk Munagement studies 1971- D nnd related 1982 coctespondence Drivers license numbers 1981- D 1982 Cupertino Scene Sound 1982 D Off Cards - summaries and correspondence Cupertino Emptoyees' 1975- D Association 1981 City Attomey 1970- D 1975 Hewlett-Packard Modifications to Bldg. 1969 D #41, Vallco Park - Specifications ~ records/destfil7.doc \ 00 .F,:., - .~r,~~ a9 RECORDS WVGNTORY FOR M[CROF[LMING OR DESTRUC'I'[ON Department: City Clerk Contact: Kimberly Smith/Roberta Wolfe Number Name Subject Address or Resolution, Date Enter (to be used (usually developer) (use permit, elections Location Ordinance, ranges (or M= to be for documents, variance, etc.) application or file most microfilmed microfiche number recent D=to be destroyed card date) Workers' Comp. reports, 1983- claims experience report 1984 Suggestion box 1980 D Sheriffs Dept: study for 1973- D police system and related 1982 correspondence Appraisal Report, 1972 D Crossroads Assessment i District Ciry Attomey (3 files) 4.0 1973- D 1975 Saich Lawsuit 4.2 1968- D 1973 Generul Plan Hearing EIR 43 1973- D - Riches & Imhof lawsuit 1974 City Clerk (2 files) 5.0 1975 & D 1981 Admin. Services, general 5.0 1973- D (2 files) 1974 Business license 5.11 1973 D correspondence Code Enforcement Officer 5.12 1973- D (3 files) 1975 Administrative Asst. (3 5.13 1973- D files) 1975 Mayor's Correspondence 5.15 1973- D (2 files) 1974 ~ s~ , M ~ _ . . . , , Number Name Subject Address or Resolution, Uate I:ntcr (to be used (usually developer) (use permit, elections Location Ordinance, or ranges (or M= to be for documents, variance, ctc.) application number most microtilmed microfichc recent D=to be destroyed card date) Dir. of Admin. Services 53 1973 & D Report(2 files) 1975 Labor Negotiutions 5.4 1974 D Council Action Reports 5.4 1973 D Personnet correspondence 5.5 1973- D (2 files) 1974 Asst. to the City Mgr. 5.8 1981 D Finance Otlicer 5.9 1981 D Bond Election 5.9 1973 D corcespondence B. Rogers correspondence 6.0.0 1981 D Mayor's correspondence 6.0 1975 D (2 files) Council Correspondence 6.0 1973- D (3 files) 1974 & 1981 Sister City correspondence 6.1 1975 D Mariani Mull 6.12 1973 D Reply to Sound-Off Cards 6.16 1974 D Sound-OffCards 6.9 1975 D Correspondence Public Works 7.0 1975 D Dept. of Public Works 7.0 1974 D Dept. of PW - General 7.0 1973 D Tantau Overcrossing 7.20 1475 D Bicycle lanes 7.20 t973 D Highway 85 extension 7.7 1973 D ~ mcords/destfil8.doc ~ 0 ~ . Number Name Subject Address or Resolution, Date Enter (ta be used (usuatly developer) (use pecmit, elections Location Ordinance, or ranges (or M= to be for documents, variance, etc.) applicadon number mast microtilmed microfiche cecent D=to be destroyed card date) Tra~c (3 fites) 7.8 1973- D 19T5 Vicksburg & Cold Harbor 7.8.1 1975 D - Traffic problem Crossroads Assessment 7.4 1973 D Dist. Castine and Gardena 7.8.2 1475 I) Speedin~ Problem City Mgr. gersonal 8.0 1973 D correspondence City Mgr. memos to Dept. 8.2 1973- B heads (3 files) 1975 Human Services Eunding 8.2.2 198f D Applications Memos ta the City Clerk 8.4 1973 R City Mgr. Genera! S.5 1975 D Memos to City Councsl 8.6 1974 D Purchase requisitions - 14.0 1973 D misc. Parrish House 14.1 1465- D 1974 Los Altos Gurbage Co. 17.0 l9?4 D Vaifco Park Shopping 14.14 1973 D Center User Pecmit Conditions Parks & Recratoin dept. 19.2 1974 D Building Code Revision 19.5 1474 D recordsldestfilS.doc Numbcr Name Subject Address or Resolution, Datc Enter (to be used (usually developer) (use permit, elections Location Ordinance, or ranges (or M= to bc for documents, variance, etcJ application number most microfilmed microfichc recent D=to be destroyed card date) • ~ ~ records/destfil8.doc ~ ~ RECORDS INVENTORY FOR MICKOFILM[NG OR DESTRUCTION Department: Community Uevelopment Contacr Yvonne Kelley Number Name Subject Address or Resolution, Date Enter (to bc uscd (usually developer) (use permit, elections Location Ordinance, ranges (or M= to be for documents, variance, etc.) application or file most microfilmed mieroftche number recent D=to be destroyed card date) Admin. Asst. Memos 72-78 D Admin. Services Memos 71-78 D Ciry Clerk Memos 71-78 D Code Enf. Memos ?2-73 D Correspondence AJ Pelosi 60 D Correspundence, 72-76 D Personnel Dept. Heads Memos 76-79 D Finance Correspondence 76-77 D Legislative Review 76-78 D Correspondence Memorandums, Personnel 71-73, 78 D (3) Memos, City Mgr. (2) 77-78 D Rec. Dept. Memos 71-79 D H-Control 12.0 69-70 D Misc. Mail 15, 070 65-66 D Water Review Bonds 15,120.8 59-61 D Parks and Rec 19.2 68-69 D Building Dept. 2.0 69-70 D Planning Memos 20.0 69-70 D Water Dept. 27.2 69 D City Attorney (2) 4.0 69, 76-78 D City Clerk 5.0 68 D Bus. License 5.11 69 D ~ Correspondence ~ City Council (2) 6.0 69, 77 D W Numbcr Name Subject Address or Resolution, Date Enter (to be used (usually devcloper) (use permit, elections Location Ordinance, or ranges (or M= to be for documents, variance, ete.) application number most microfilmed microfiche recent D=to be dcstroyed card date) Dept of Pub. Wks. (3) 7.0 69-77 D Memos, DPW 7.1 69-70 D Crossroads Assessment 70,102 71-78 D District City Mgr. 8.1 69-70 D City Mgr. re Property 8.4 70 D Owners City Mgr. re Police 8.5 70-71 D Matters Police Matters 8.5 68-69 D Correspondence • ~ recotdsldestfil9.doc \ ~ RECORDS [NVENTORY POR MICROFILMING OR DESTRUCTION Department: City Clerk Contact: Kimberly Smitl~/Roberta Wolfe Number Name Subject Address or Resolution, Date Entcr (to be used (usually developer) (use permit, elections Location Ordinance, ranges (or M= to be for documents, variance, etc.) application or file most microfilmed microfiche number recent D=to be destroyed card date) ' Wilsey, Ham, and Blair 61-62 D I City Manager 63 D City Council 63-64 D City Mannger Memos 63-64 D H-Control 12.0 71 D City Clerk Memos 15,050.t 6T-68 D Library 16.1 70-71 D Regional PF+rks 19.0 71 D Parks and Rec. 19.2 ?1 D Planning 20.0 T1 D Sister City 23.0 68 D Cupertino High 24.3 7I D Street - Generat 25.0 7I D Water Dept. (2) 27.0 61-62, 68- D 71 Sherift's Office (2) 29.17 71, 81 D County Exec. 29.18 71 D Civil Defense 32.2 71 D City Attorney (2) 4.0 60-61 D Correspondence (2) 80,000 66, 80-85 D S.C. County Misc. 81,005 73-77 D S.C. County #8 81,005 77 D S.C. County #10 81,005 78 D S.C. County #11 81,005 78-79 D S.C. County #13 S1,Q05 80 D S.C. County #14 81,005 80 D ~ ~ mcords/destfil0.doc ~ r Number Name Subject Address or Resolution, Date Enter (to be used (usually develuper) (use permit, elections Location Ordinance, or ranges (or M= to be for documents, variance, etc.) application number most microfilmed microfiche recent D-to be destroyed ~ date) S.C. County #15 81,005 80-SI D ~ ~ ~ records/destfil0.doc ~ ` ~ RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION Depariment: City Clerk Contact: Kimberly Smith/Roberta Wolfc Number Name Subject Address or Resolution, Date Enter (to be used (usually developer) (use permit, elections Location Ordinunce, ranges (or M= to be for documents, vuriance, etc.) application or file most microfilmed microfiche number mcent D=to be destroyed card date) Correspondence (I t) 67-69, 76- D 78 City Attomey 4.0 72 D Admin. Services 5.0 72 D City Manager 8.0 72 D Insurance Cortes. 5.7 72 D Tax Rates Corres. 5.10 72 D Bus. Licenses 5.11 72 D Code Enforcement 5.12 72 D Admin. Asst. 5.13 72 D I Mayor 5.15 72 D City Council 6.0 72 D Planning Memos 73-78 D P.W. Memos 78-79 D City Managcr Memos 79 D Personnel Memos 77 D Westridge 6.11 70 D ~ ~ records/destfill.doc