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CC Resolution No. 9403RESOLUTION NO. 9403 0 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO APPROVING DESTRUCTION OF CERTAIN RECORDS (COMMUNITY DEVELOPMENT AND CITY MANAGER) WHEREAS, the City Council did by adoption of Resolution Nos. 8894 and 8930 establish rules and regulations for records retention and destruction; and WHEREAS, it has been determined that certain records in excess of two years old no longer contain data of any historical or administrative significance; and WHEREAS, the departmental request for permission to destroy all said records in excess of two years old has been approved by the City Clerk and the City Attorney pursuant to Resolution Nos. 8894 and 8930; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cupertino authorizes destruction of the records specified in the schedule attached hereto. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 7th day of August ,1995, by the following vote: YM Members of the City Council AYES: Bautista, Burnett, Koppel, Sorensen, Dean NOES: None ABSENT: None ABSTAIN: None ATTEST: Z"4� City Clerk raohrtUm9407Aoc APPROVED: NA Mayor, City of rtino s , RESOLUTION NO. 9403 0 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO APPROVING DESTRUCTION OF CERTAIN RECORDS (COMMUNITY DEVELOPMENT AND CITY MANAGER) WHEREAS, the City Council did by adoption of Resolution Nos. 8894 and 8930 establish rules and regulations for records retention and destruction; and WHEREAS, it has been determined that certain records in excess of two years old no longer contain data of any historical or administrative significance; and WHEREAS, the departmental request for permission to destroy all said records in excess of two years old has been approved by the City Clerk and the City Attorney pursuant to Resolution Nos. 8894 and 8930; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cupertino authorizes destruction of the records specified in the schedule attached hereto. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 7th day of August ,1995, by the following vote: YM Members of the City Council AYES: Bautista, Burnett, Koppel, Sorensen, Dean NOES: None ABSENT: None ABSTAIN: None ATTEST: Z"4� City Clerk raohrtUm9407Aoc APPROVED: NA Mayor, City of rtino RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION Department: Community Development Contact: Yvonne Kelley Number (to be used for microfiche card #) Name (usually developer) Subject (use permit, elections documents, variance, etc.) Address or Location Resolution, Ordinance, File or application number Date ranges (or most recent date) Enter M= to be microfilmed D--to be destroyed Res.4085 1982 D Space Utilization Committee 80,000.07 1986 D H- control rules and regs. (Ord. 468) 80,000.7 1970 D Census 80,013.42 1970 D Census, age 80,013.43 1970 D Census, housing 80,013.5 1970 D Census 80,013.511 1970 D Census, housing (2 files) 80,013.52 1970- 1972 D Census 80,013.53 1970 D Census, income 80,013.6 1970 D Census, income 80,013.601 1970 D Census, economic 80,013.61 9171 D Census, General 80,013.67 1970 D Census - employment 80,013.7 1970 D Census, labor 80,013.70 1970 D Census, housing 80,013.711 1970 D Census estimates 80,013.8 1970 D Census, Social 80,013.811 1970 D Census 80,013.91 1970 D Zoning, San Jose 80,019 1966 D Zoning, Los Altos 80,019.1 1966 D Zoning, San Jose 80,019.7 1967 D Waste Management 80,021 1 1970 1 D recod rs/destti 1.4doc J 1 Number Name Subject Address or Resolution, Date Enter (to be used (usually developer) (use permit, elections Location Ordinance, or ranges (or M= to be for documents, variance, etc.) application number most microfilmed microfiche Realignment of Pacifica 80,042 recent D =to be destroyed card #) Schools (General) 80,046 date) D records/destfil4.doc EIR Sunnyvale 80,024.2 1988 D SC open space task force 80,034.6 1986 D Aesthetics 80,038 1973 D Realignment of Pacifica 80,042 1986 D Schools (General) 80,046 1987 D Sewerage Tracking System 80,050.3 1981 D Private school sites 80,051.4 1985 D Planning Dept. Goals and Programs 81,000 1987 D Purchase order requisitions 81,000.9 1985- 1987 D General Plan consolidation status report 81,003.27 1989 D Open space element 81,003.6 1986 D Public safety element 81,003.75 1988 D Interim ord. 81,004.021 1988 D Env. impact consultants 81,004.72 D Building code ord. 81,004.9 1986 D SC County correspondence (files 12, 21) 81,005 1989 D General consultants 81,007.1 1986- 1990 D Temporary permits 81,015 1987 D Notice of exemption 81,016.2 1988 D Regnart Canyon 81,016.11 1990 D records/destfil4.doc Number Name Subject Address or Resolution, Date Enter (to be used (usually developer) (use permit, elections Location Ordinance, or ranges (or M= to be for documents, variance, etc.) application number most microfilmed microfiche Portal Ave. 81,025.21 recent D =to be destroyed card #) Wilson School 81,025.22 date) D records/destfil4.doc 1 J Zoning violations 81,018 1972- 1988 D Miller Ave 81,025.12 1989 D E. of Blaney between Homestead and Rt. 280 81,025.20 1975 D Portal Ave. 81,025.21 1971 D Wilson School 81,025.22 1960 D E. of Hwy. 9/Homestead Rd. Rt. 280 81,025.30 1972 D SCB E. of Hwy. 85 81,025.31 1975 D N. of Bollinger Rd., & W. of Blaney 81,025.33 1973 D Supreme court decision 81,025.34 1987 D Homestead and Hwy. 85 81,025.40 1985 D Gemco to Valley Green 81,025.41 1973 D McClellan Rd. to SCB 81,025.42 1972 D W. of Stelling Rd. between Homestead & 280 81,025.50 1971 D W. of Stelling Rd. between Homestead & 280 81,025.51 1982 D DeAnza College 81,025.52 19666 D S. McClellan between Bubb and Stelling 81,025.53 1977 D N. Rainbow and W. of Stelling 81,025.54 1961 D Rainbow Dr. 81,025.55 1974 D W. of Homestead High 81,025.60 1971 D records/destfil4.doc 1 J Number Name Subject Address or Resolution, Date Enter (to be used (usually developer) (use permit, elections Location Ordinance, or ranges (or M= to be for documents, variance, etc.) application number most microfilmed microfiche McClellan Rd. to Columbus Rae Lane 81,025.63 recent D =to be destroyed card H) Baywood Terrace and Monte Bello 81,025.64 date) D records/destfil4.doc School Oakdell Ranch 81,025.61 1972 D Blackberry Farm and Old Monta Vista 81,025.62 1980 D McClellan Rd. to Columbus Rae Lane 81,025.63 1970 D Baywood Terrace and Monte Bello 81,025.64 1971 D Seven Springs Ranch 81,025.65 1980 D S. of Homestead Rd. and Foothill Blvd. 81,025.70 1960 D Oak Knoll and La Cresta area 81,025.71 1977 D SCB to Foothill 81,025.72 1977 D Linda Vista Park 81,025.74 1973 D S. end of Regnart 81,025.76 1971 D Foothill Blvd. and SCB 81,025.81 1984 D Alcalde Road and Foothill 81,025.82 1975 D Stevens Canyon 81,025.84 1973 D Westridgge area 81,025.91 1974 D Lot merger (Inspiration Heights) 81,027 1983 D DeAnza Blvd. 81,034.1 1975 D Havelock - Maria Rosa 81,034.2 1971 D Name change, street (Bubb) 81,034.3 1972 D Name change, Vistarrorre 81,034.4 1975 D records/destfil4.doc Number Name Subject Address or Resolution, Date Enter (to be used (usually developer) (use permit, elections Location Ordinance, or ranges (or M= to be for documents, variance, etc.) application number most microfilmed microfiche Planned Development In Cupertino 81,056 recent D =to be destroyed card #) date) r� U Zoning Maps 81,040.98 1968 D Interpretation of. ordinances 81,051 1986 D Landscaping guidelines 81,054.3 1972 D Planned Development In Cupertino 81,056 1974 D r� U RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION Department: Citv Clerk Contact: Kimberly Smith/Roberta Wolfe Number Name Subject Address or Resolution, Date Enter (to be used (usually developer) (use permit, elections Location Ordinance, or ranges (or M= to be for documents, variance, etc.) application number most microfilmed microfiche Services Officer (File 5.8) A ( recent D =to be destroyed card tf) Annual Street Report date) D J Action letters re agenda 1976 D items (from City Clerk) Admin. Assist., Admin. 1980 D Services Officer (File 5.8) Annual Street Report 1966 D Appraisal report - Portal 1965 D School Park site Appraisal report - Stevens 1965 D Creek Park site (2 appraisals) Appraisal report - Wilson 1965 D School Park site, Price Ave. Appraisal Report, 2.233 1975 D acres unimproved land Mary Ave. Audit reports from C. G. 1962- D Uhlenberg & Co. 1963 Business license directory 1976 D Chron. file (B. Brown) (10 1978- D files) 1981 City Atty. correspondence 1976 D (AS file 4.0) City Engineer's Report 1965- D ^ 1966 City Manager 1960- D correspondence (3 files) 1%1 J Number Name Subject Address or Resolution. Date Enter (to be used (usually developer) (use permit, elections Location Ordinance, or ranges (or M= to be for documents, variance, etc.) application number most microfilmed microfiche recent D--to be destroyed card #) Complaints date) D records /destfil doe Page 2 of 1 I L 0 Il City Manager memos (4 1972- D files) 1975 City Planner 1964- D 1966 Complaints 1962- D 1964 Corp. Yard Draft EIR (2 1976 D copies) Correspondence from City 1974- D Any, 1975 Correspondence from Dir. 1972- D of Admin. Service re 1974 Finance Correspondence relating to 1971 D agenda items (3 files) 1974- 1975 Correspondence to City 1973 D Council from Dir. of Admin. Services Correspondence, general 1971- D (Dir. of AS) 1974 Correspondence, personnel 1980- D (from Asst. to CM) 1982 Cupertino Scene Sound 1987 D Off Cupertino Scene 1975 D Soundoffs i originals) ^ records /destfil doe Page 2 of 1 I L 0 Il Number Name Subject Address or Resolution, Date Enter (to be used (usually developer) (use permit, elections Location Ordinance, or ranges (or M= to be for documents, variance, etc.) application number most microfilmed microfiche recent D =to be destroyed card #) Cupertino Water System date) D records/destfilA.doc Page 3 of I L I� u ID Cupertino School Districts 1956- D 1966 Cupertino Town Center 1965- D 1966 Cupertino Water System 1961 D master plan Dept. heads - interoffice 1971- D memos 1975 Dir. Public Works report 1964- D 1966 Election results 1958 D Energy Com. 1979- D (correspondence) 1982 Finance correspondence 1974- D (Dir. of Admin. Services) 1975 Finance memoranda (from 1971- D Dir. of Admin. Services) 1976 (2 files) Fireworks permit 1960- D applications 1966 Furniture bids (remodeled 1987 D City Hall) Garbage complaints 1961 D General correspondence 1974- D from Dir. of AS 1975 General plan land use 1973 D element "core area" - - records/destfilA.doc Page 3 of I L I� u ID Number Name Subject Address or Resolution, Date Enter (to be used (usually developer) (use permit, elections Location Ordinance, or ranges (or M= to be for - documents, variance, etc.) application number most microfilmed microfiche recent D =to be destroyed card #) Hillside General Plan date) D records /destfill.doc Page 4 of 11 t. 1b Draft EIR, proposed amendment Highway 9 R/W Program 1961- D 1962 Hillside General Plan not dated D (Exhibit C2 Appendix A, Appendix B) Draft EIR - Insurance (expired 1964- D policies) 1967 Landscaping - misc. 1977- D council policy statements 1978 Liability Insurance - 1975- D general correspondence 1982 Los Altos Garbage Co. 1980 D (File 17.0) Loyalty Oaths 1963- D 1967 Memos from CM re Public 1980 D Works (File 7.0) Memos re H- control from 1966- D CM 1967 Memos to City Atty. from 1971- D Dir. of Admin. Services 1973 Memos to CM from Dir. 1971 & D of Admin. Services (2 1976 files) Memos to council from 1971- D records /destfill.doc Page 4 of 11 t. 1b Number Name Subject Address or Resolution, Date Enter (to be used (usually developer) (use permit, elections Location Ordinance, or ranges (or M= to Ix for documents, variance, etc.) application number most microfilmed microfiche Notice of hearings before recent D =to he destroyed card It) council (proofs of date) recordsldesttill1doc rage 1 of m i t� a Dir. of Admin. Services (4 1972 & files) 1974- 1976 Notice of hearings before 1966- D council (proofs of 1968 publication) Notice of public hearing (3 1964- 1) files) 1966 Personnel memoranda 1974- D (from Dir. of Admin. 1976 Services) (2 files) Petitions and protests 1963 D Planning Commission 1957- D correspondence 1962 Planning Consultant - Ed 1960 D Ryers - Memos to PC Recreation Committee 1957- D 1964 Recreation dept. 1960- D correspondence 1963 Resignations 1960- D 1964 Sobrato Berg Light 1976 D Industriat/Commercial Development, Draft EM addendum to core area plan, State Flood Control 1958 D recordsldesttill1doc rage 1 of m i t� a Number Name Subject Address or Resolution, Date linter (to be used (usually developer) (use permit, elections Location Ordinance, or ranges (or M= to be for documents, variance, etc.) application number most microfilmed microfiche Time deposit interest bids recent D---to be destroyed card #) Vallco Park regional date) D records/destfilA.doc Page 6 of 11 Agreements with City State Highway Division 1960- D correspondence from 1962 Time deposit interest bids 1965 D Vallco Park regional not dated D shopping center Draft EIR Vallco Park Traffic 1975 D Reduction Study Vallco Park Traffic 1974 D Reduction study (proposal for) Water dept. 1959- D correspondence 1961 Westfield III project at 1974 D Vallco Park Draft EIR Board of Supervisors 2.0 1982 D agendas Board of Supervisors 2.0 1982 D Summaries of proceedings City Attorney 4.0 1978- D correspondence (4 files) 1982 Cupertino Scene 4.7 1979 D Official mail - receipt and 4.8 1978 D opening City Atty. applicants 4.9 1979- D 1980 Admin. Services/City 5.0 1 1976, D records/destfilA.doc Page 6 of 11 Number Name Subject Address or Resolution, Date Enter (to be used (usually developer) (use permit, elections Location Ordinance, or ranges (or M= to be for documents, variance, etc.) application number most microfilmed microfiche conflict of interest form recent D =to be destroyed card #) Code Enforcement Officer 5.12 date) D records/destfili.doc Page 7 of I I Clerk (memos from) (3 1979 & files) 1982 Designated positions and 5.0 1979 D conflict of interest form Code Enforcement Officer 5.12 1976 D Council vacancy 5.3 1980 D Admin. Asst. /Admin. 5.8 1976 & D Services Officer (2 files) 1979 Correspondence from City 6.0 1982 D Council Correspondence from 6.0 1979 D Counc. Jim Jackson Correspondence from 6.0 1980 D Counc. Plungy Correspondence, City 6.0 1975- D Council 1976 Correspondence from 6.0.1 1977- D Counc. O'Keefe 1980 Correspondence from 6.1 1976, D Mayor (4 files) 1979, 1980 & 1982 Conespondence - CM to council 17 6.3 1980 D Cupertino Scene & Sound 6.5 1979 -80 D Off Cards (3 files) & 1982 Sister city correspondence 1 6.7 1 1976- D records/destfili.doc Page 7 of I I Number Name Subject Address or Resolution, Date Enter (to be used (usually developer) (use permit, elections Location Ordinance, or ranges (or M= to be for documents, variance, etc.) application number most microfilmed microfiche Regnart Rd. Improvements 7.22 recent D =to be destroyed card #) Monta Vista 7.5 date) D records/destfilt.doc Page 8 of 11 L .J ID 1980 City Engineer/Public 7.0 1976 D Works Regnart Rd. Improvements 7.22 1979 D Monta Vista 7.5 1976 D City Mttnager _ ppimial 8.0 1980- D ' 1982 Community Coordinating 8.14 1976 D Committee Correspondence w /other 8.4 1979- D cities (3 files) 1980 & 1982 Code Enforcement Officer 8.5 1979 D Correspondence, City �I, 8.6 1982 D Mgrxity`counc' d City Mgr. memos to dept. 8.7 1976 D heads City Mgr. reports to 8.8 1979 D council Reports to Council kl. 8.8 1980 & D (Adntim Services file 8.8) N" 1982 (3 files) Water Conservation 11.1 1977 D Cupertino Library 16.0 1977 D Claims involving the city 19.0 1962- D 1967 Parks and Recreation (2 19.0 1976 - D records/destfilt.doc Page 8 of 11 L .J ID Number Name Subject Address or Resolution, Date Entcr (to be used (usually developer) (use permit, elections Location Ordinance, or ranges (or M= to be for • documents, variance, etc.) application number most microfilmed microfiche Memorial Park 19.9 recent D =to be destroyed card N) Library Commission I 20.0 date) D records/destfil$.doc Page 9 of 1 I _J 1 files) 1977 Parks and Recreation correspondence 19.2 1967 D Linda Vista Park 19.4 1976 D Memorial Park 19.9 1975- 1977 D Library Commission 20.0 1960- 1967 D Planning and Dev. Dept. 20.0 1976 D Planning Dept. 20.0 1977 D Kaiser/Permanente 20.3 1977 D Parks and Recreation correspondence 23.2 1964- 1966 D Portal Park site 23.6 1965 D Vallco Park 26.0 1976 D Asst. to the City Mgr. (memos to CM) 100 1984 D EIR - Corp. Yard 203.3 1976 D Correspondence (from City Atty.) 7 600.1 1984 D Opinions 600.2 1984 D City Clerk (letters regarding legislation) 700 1984- 1985 D Correspondence (from council members) 800.1 1984 D Mayor's correspondence 800.2 1984 D Personal (letters from CM) 900.1 1984 D records/destfil$.doc Page 9 of 1 I _J 1 Number Name Subject Address or Resolution, Date Enter (to be used (usually developer) (use permit, elections Location Ordinance, or ranges (or M= to be for documents, variance, etc.) 7 application number most microfilmed microfiche Council recent D =to be destroyed card #) Correspondence (from B. 1300.1 date) D records/destfil$.doc Page 10 of I 1 I Correspondence (from 7 900.2 1984 1) CM) City Manager's reports to 7 900.3 1984 D Council Correspondence (from B. 1300.1 1984 D Rogers) City Clerk's report to 10,085.2 1975 D Council (2 files) Public Works reports to 10,190.2 1975 D council (summaries) Planning Reports to 10,190.5 1975 D Council (2 files) Architectural and Site 10,190.9 1975 D Approval Com. Reports to Council Sound Off card responses 10,217 1974- D 1975 City Mgr. memos to dept. 80,000.02 1974- D heads and staff 1981 City Atty.'s letters and 80,000.06 1973- D memos (2 files) 1982 City Council reports 80,000.23 1977- D (special items) 1980 Adoption of Conflict of 80,002.03 1974- D Interest code (financial 1976 disclosure) San lose Planning Dept. 80,002.3 1 1968- 1 , D records/destfil$.doc Page 10 of I 1 I Number Name Subject Address or Resolution, Date Enter (to be used (usually developer) (use permit, elections Location Ordinance, or ranges (or M= to be for documents, variance, etc.) application number most microfilmed microfiche recent D--to be destroyed card #) date) 0 records/destfil�.doc Page 11 of 11 6 0 Number Name Subject Address or Resolution, Date Enter (to be used (usually developer) (use permit, elections Location Ordinance, or ranges (or M= to be for documents, variance, etc.) application number most microfilmed microfiche number recent D =to be destroyed microfiche date) card #) Applications for ABC 110 1988 D RECORDS INVENTORY FOR MICROFILMING OR DESTRUCTION Department: City Clerk. Contact:Kimberly Smith/Roberta Wolfe Number Name Subject Address or Resolution, Date Enter (to be used (usually developer) (use permit, elections Location Ordinance, or ranges (or M= to be for documents, variance, etc.) application or file most microfilmed microfiche number recent D--to be destroyed card #) date) Applications for ABC 110 1988 D licenses City Attorney 4.0 1983 D correspondence City Clerk correspondence 5.0 1983 D City Manager's report to 8.8 1983 D Council (2 files) 163 1988 D Commission applications 1977- D 1984 Communications (6 files) 10,102 1976- D 1977 Correspondence from 6.0 1983 D Council Correspondence with other 1983 D cities Council expenses 1986 D Cupertino Scene replies 1983 D False Alarms ' 1983- D records/destfil1doc Number Name Subject Address or Resolution, Date Enter (to be used (usually developer) (use permit, elections Location Ordinance, or ranges (or M= to be for documents, variance, etc.) application number most microfilmed microfiche Mayor's Correspondence 6.1 recent D =to be destroyed card #) Memos from CM to 8.6 date) D records/destfil1doc 1984 Finance Chron file (2 files) 1985 D General correspondence 8.12 1983 D Mayor's Correspondence 6.1 1983 D Memos from CM to 8.6 1983 D Council Monthly Activity Reports 175 1988 D Negative Declarations (2 572 1981 and D files) 1986 Notice to bidders 1978- D 1988 Notices of Determinations 573 1978 -80 D (3 files) and 1986 Petitions: 1. Bryan 1983 D Canyon solid waste 2. Annexations 1977 D 3. U -turn at McClellan 1988 D and DeAnza 4. Closure of Kim St. 1985 D S. Against high density on 1980 D Stevens Creek Blvd. 6. Applying Vehicle 1981 D Code, Cupertino Countrywood 7. Condominium 1982 D conversion, Valley Green 8. Condominium 1981 D conversion, Village Green records/destfil1doc E Number Name Subject Address or Resolution, Date Enter (to be used (usually developer) (use permit, elections Location Ordinance, or ranges (or M= to be for documents, variance, etc.) application number most microfilmed microfiche Proofs of Publication recent D--to be destroyed card #) date) records/destfil3.doc PG&E 11.2 1983 D Proof of publication - legal 1970- D notices 1988 Proofs of Publication 1978- D 1988 Proofs of publication 253 1977 D San Jose boundary reorg. 1978 D (input from residents) Sheriffs office 29.17 1978 D Sister cities 6.7 1983 D correspondence Sound Offs 1976- D 1977 Traffic Improvement 1970 D Program Projection (bond issue) Waiver of Business 123 1988 D License fees Yellow Cab, Diversified 573 1978- D Transportation 1980 records/destfil3.doc