CC 08-24-70
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CITY OF CUPERTINO, State of California
10300 Torre Avenue, Cupertino, California
PhDDe: 252-4505
HIJrotES 01 TIlE ADJUUUUI ltGULAn MEETING OF THE CITY COUNCIL
HELD ArGUS! 24, 1970 111 THE CONFERENCE 1WOH 01 THE CITY HALL,
Ulr'.uuINO, CALIFORNIA
The meeting wa.~ called to order by Mayor Stokes at 7:30 p.m. in the
Conference Room of the City Hall,
Kayor Sto~es advised that the flag salute would be dispena~d with in
the abset>ce of a flag. He said the purpose of this meeting was to
meet jointly with the ...toen of the Parks and Recreation Commission.
Roll Call
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Counci~.è~ present: Fitzserald, Frolich, Green and Mayor Stokes.
CounciL-~ absent: Noel. Parks and Recreation C~issioners present:
Gabrie~ i7:42 p.m.), Vincent, Seiverson, Beard. Commissioners absent: all call
Moore. Also present: City Clerk and Acting City Manager Ryder and
Parks a.,¿ Recreation Director Parham.
Business
Mayor St'~èS announ:ed to those present that there were two items of
business that needed action prior to getting into the basic purpose
of the neetin~. He announced that Councilman Creen had been selected
as Chai~an for the Bond Issue in November. He said Mr. Green would
be the c.ordinat~r of all City efforts in the passage of these measures
Subseq~e~: to the presentation of bids for time deposits, it was m~ved
by Council::an Frolicl!, seconded by Councilman Green and pas::ed unani-
mouslv O~ a roll call vote that the avards of $100,000 for ~l days
and $2~.èOO for 89 days be made to Barclays Bank at their ~uoted
interest rate of 7-1/2 per cent.
Mayor Sto~es commenced the joint session vith an explanation that it
has been the practice of the Council to meet jointly with the various
commissions whenever new councilmen take office. In addition to many
of the obvious advantages, he said the opportunity to renev old ac-
quaintan.es alld to make nev ones in a more or less informal session
vas beneficial to all concerned. This aeeting with the Parka and
Recreation CODlDi..s10n waa the first in over a y_r.
Kayor Stokes continued by saying tl.at this particular meeting h.d been
schedule.!.at this time to set guidelines for the fall prograa in the
recreation field and to diacuss ways and meaøa of avoiding a repetition
of a previously unsatisfactory incident at Wilson Park. He then turned
tbe meeting over to Mr. Parham.
Bond :s"ue
Chai nan
annour.cr.:d
awards
n:ade
¡;eneral
discus. ion
~.
!'
t
traAnization
ü.cussed
recreation
programs
supervisi!>n
and leadershi
additional
residents a
problem in
owernight
_curalocu:
-
Minutes of the CUT Couac:il, August 24, 1970
CC-5'
Business (continued)
Hr. Parham advised tboae present that his definiti<rn of recreation
was "a socially acceptable sctivity, either active or J>8ssive, that- i.
participated in by people as individuals or in groups in their leisarm
time" . He said this definition formed the basis on which the philos-
ophy of the recreation program vas conceived and adainistered.
To help understand tbe .ak~iip of the Parks and Recreation Deparc-t.
copies of an organizational chart vere distributed which sh_d the
relationship of tbe co.a1asion to the Council and from the Council
through the various aœ1r.tstrative units. Mr. F.rbam said that the
cOllllllission in the past few years has confined their advisory capac-
ities more or less to th4! park acquisition activities. He said they
have been aware of tbe recreation programs, but this aspect will be
discussed in more detail in tbe future. Within tbe various organiza-
tional units, he defined the staffing criteria and pattero.,
In the way of general information, be tben described the developaeDt
of re~reation programs. It was his opinion that success of these
depended on being attuned to the needs and desires of the c~-ity,
Off-shoots of these, while not recreation oriented, have included such
things as a youth employment service and youth understanding sessi0D8.
He alse described programs specifically developed for the Mentall,
retard¿J for the DeAnza group which is the lookin~ after of child~
from 10 years to 17 years of age whose parents are continuing their
education and for the Title I group which is composed of dual-cultured
youngsters from kindergarten through third grade.
A brief colored slide presentation followed by which explanati0D8 ..a
des~riptiQns of programs and activ~ties were given.
Mr. Parham then described the selection process of obtaining leader.
which included written and oral examinations, several day. of staff
training and followup evaluation.
Supervision responsibility was emphasized. The procedures involvtDa
the use of permission slips were explained. It was stated that the
normal leadership ratio on out-of-town trips was one for twelve par-
ticipants and there bad been as many as one for six on overnight out1D¡~
The IOOde of transportation involved was school buses, when available.
sometimes it vould be a special charter and other times by askina
volunteers to drive personal ~.r=. He said that there alvays vas
at least one staff car on apy Lrip which could be used for emergency
PUrpOS6!1.
In concluding his presentation, Hr. Parham said be had some obs.rvations
and recor~endations. He thouRht that the time now had co.e when ao.e
changes in p¡~ORr8115 should be ude. He ga'le &II an example that when
the in-city ove~.ights were held in the past, there were few resideDts,
Now the prox1aity of rasidential areas to park sites does create prob-
1_.
V
Minutes of City Council. August 24, 1970
..
Business (continued)
.
Hr. Parbaa stressed the need for parental awareness as to the require-
Mnts of various activities. It is also important that parents know
the required proficiency before letting a cbild participate and also
to advise the recreatiOD office of any particular medical probl....
C-57
age 3
Mr. Pam- asked for guidance on tbe use of private transportation for guidance
out-of-tovn trips as veIl as the type and amount of Insu~ance coverage requested
if this aode was tt' be used.
Mayor Stokes asked for -
nts from tbe members of the Council.
Councilman Fitzgerald indicated one of bis prime concerns was in the
use of private cars for transportation. He said that be bad doubts
that sufficient checking was done for valid driverc licenses, adequate private
insurance, physical safety and tbe proficiency of tbe person doing cars a
tbe driving. He said be vas not against overnight trips or even tbe concern
use of private cars if there was some vay to assure that all reasonable
precautions for tbe safety of the children and the protectio~ of the
City had been taken. Be also discussed the unauthorized use of per-
.ission slips by those who obtained them as an excuse to . ct 'out of th
bouse. He asked what checks on tbis abuse were being made to which
Mr. Parham replied that tbey hand out between 300 and 500 flyers on
which these slips were printed. It was Mr. Parham's contention that
it vas a parental obligation to see that they were used properly.
Councilman Fitzgerald inquired as to the criteria used to determine
bigb-risk type of activities and wbat safety factors were involved.
Mr. Parham replied that the flyer explained what the program was and
he said, again, it was the parents' responsibility to see that their
cbildren participated in only those things in which they were pro-
ficient.
Councilman Frolich commen~ed the department for their award for tbe
Naturalist Program and said this was well deserved. He said he was
a strong advocate of out-of-town trips and overnight activities and
hoped to see them continue~ if he could be assured that existing con-
ditions for them were satisfactory. He commented that the Y.~.C.A.
vas getting away from the use of private carS. He offered as a
suggestion the possibility of rentals involving mini-buses or V~IS
for those trips having fewer numbers of particIpants.
Councilman Frolicb also commented that he noticed that tþe hand-out
..terials for leadership training did not emphasize the responsibility
the leaders had for the ~~ildren. He suggested the possible inclusion
of this subject ¡..tter as well as such HeCls as when to involve the
police, the prov.Lsi0D8 of the Curfew Ordinance, the leaving of an area
by a participant, u veIl as other topics,
Councilaan Creen asked bow would the overnigbt activities be improved
by aoving tbem out of town, He was tuld that noise was a factor and,
because of the recent experience, this same situation would not be
repeated.
parents'
responsibllit...
atressed
commendation
INaturalist
award
discussion
hI¡e 4
~ .... A_: ,
a ;m.>bla
ia..-ervision
L..ms d1.-
:::saed
.
.
of the City Counc11. Aøt'.at. 24> 1970
. (contJJnMð)
cc..57
....tioa vas askeel by c.. u-111 - Green oa bow it would lie pouDle
nåce the mabft of p.nf....J u.ts 111 teenase danc... Be c1tec1-
Park as aa u.ple ~ ...18 bad to dance 111 .hUt. lad..
_pen1secl -.repdGa 4 ...".... the builelinS' Hr, Fu~- ..u
t the Collins T_.. C1ù ... tbe1r suuts bael held <I... u 111
Sebool and there .... ___ œher dlmcu at Lincoln "'''-''1.
.-te bad been atabH."- _ CO the ~er each leaoJer _I'
. lie _1:1_61 the 1""_J.d 1y .c:becJuleð danca at 1foDta Viata
Sebool bad been "-or-11" 11 ....... of the lack of tt.a CO iafOlll
Sbftiff.
ø.\ Gna r rbcI OD die pbJ.ical baurd. of the 1H11.tcJa
ark and IllIkeeI 1Ibat p~ ..... ~ _de for supervision. Mr. Pubaa
61 tilt. vas of serious coaC8ZZ to the Director of Public Voñ. aDCJ
If, the cliff had ~ fft'~~ and slopes bo.d been kept ,lith their
taral veaetation as a detereœ to children goiq up and døvD. Ther.
11 be one leader at the upper level and one leader at the 1øwer lne1
or supervi.o%)' purposes only DOt for the conduct of tIDY o~zed
roa~,
þomcit..l Green reque8ted that a progr_ of supervision for this area
be Ügeloped and submitted to the Council for review,
broach a series of que8tiODS by !layor Stokes an" aDàver8 by Mr. Parbaa.
lit vas deter.Uned that each playJround had about ten prosr_ wbich
dor tbe twelve areas. resulted 111 120 such activities eech day. aDCJ
!äaare were between 40 ad SO __repetitive' type programs iøvolviDI
!-ual1y 20 participant. 111 each lroup, Each group would lIeet DO~y
O:!.C8 per veek. In tba.. 8peC""'1n activities so:ae 1600 people .i¡Ded
up of which between 15 and 20 per cent are _residents. the City
¡.ploy..s betveen 55 au:! 60 1....a'tn. on a 7-hour day durins the ._r
IIdtb aides ",orkin. 3-1/2 to 4 boar ,day., the nlDber of the latter c:1u.
ivodel depend COD actual _ada.
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I0Il tbe conclusion of Council ~ AtS. ~yor Stokes asked if ....r.
ief tbe COIIIIÚlSicn would like to offer any thins,
I
1("'~ss1oneT Gabriel said that the ccaua1ss1on had been kept abreast of
:,=1ssione=s';recreation programs throup their aDDOUn(ement8. If there were thiJl&a
;'~gest1ons ;to be discussed, they would be at that time aDd he felt that Cupert:1Do
fhad a very progressive proar_ for a City of its size.
C hsloner Seiverson sUSgesucl that the overnight activities for the
:younaer children could be cont1ll_d if the problem experienced had ba_
th the older age group. She contended that pem1ssion slips vera DOC
checkable by the Recreation Deparalent and that this was aD oblipt1on
of the parents,
~:eD~ of
!,::i·r..~1e.
_,{;::·w.ioa
or Stoltes interjected that the purpose of the _etins vas DOC to
affix responsibility after the bet, but only to get progrø au1-
for the future and a stree.iDS of tbe need of adnimizinl riska,
~~~. of the Cit~UnCl1,
.
,qust 24, 1970
...~. (continued)
... I...ioner Vincent said that there vas no need for her to reiterate
~ pcev10us statements aade by the otber commissioners and said tbe
...,,-_ provided s~:!tbiD& fcor Mr7 ase group,
- I. Jk::rd said he could DOt .-phasize enough the r.spoasibillty
., die parents f,,~' their _ rhi1ðren. Be said that it was _reason-
"Ie for a parent to >upect to throv the c:hildren out into the world
~ die City to take care of.
....._. Stokes said that, wile tJtú _ DOt a public hearing, it was
_ œ of an in£0r:na1 sessioø and be would entertain coaaents fro. any
ot t:t.oee who were in attenclæ;c.e. Sa_ral p4'rsolls spoke up relating
_yo experiences or feeliDgs tCNard tbe desirability of the continuing
of tile Naturalist Program and the efficiency of the leaders in conduct-
f.aa them.
Jlayor Stokes pointed out that the Naturalist Program never had been
cI1saassed at the City Council 1__1 and that these had not been can-
~11~ by the City. It vas ~!crrunate that this sper.ific activity
bad to feel the affect ~f the eé~ct vhich had been issued on the out-
of-town and over~ight eX~Jrs1ons. Ee said there vas much misunder-
s~~~ng in this regaTd. He ?Ci:ted out that activities would be
.~led, not by the City ~~~1 but by ~he Parks and Recreation
Director, with the concurrence == the City ~~nager vhen they have
conformed to certa!~ ~peci!ie¿ criteria as to safety and supervision. .
~rilman Fitzg~rald asked ~. ~:~~ if there were to be any programs I
DOt r-a be resuÞ~itted. Mr. Pa~-8B replied that after the question of '
~urance had been settled, ~e vo~1d try to schedule a Naturalist trip
a_tho
~~ilman Frolich suggested t:".at inquiries be made tovsrd a purchase
of a Yab or mini-~us which CC~:¿ be used to supplement the City station
--..~.
!!T. Gabriel thought the idea o! a C~ty-cn."Ded bus or van was geode H1!
sa1.G ~is expericnce had been t~:: ~t ..as extrece1y difficult to deter-
a1.De aõequate insur:mce of an =::=obile driver without reviewing the
pollcy. itself. Even the". it :c.dt a speci;¡li!lt to understand the
te~ and condit1"ns. He saie: ~... had some con.:ern about the liability
ÍII the vording of permission s:i;rs. He raised the" question of tbe need
for emergency major medical ~~ s~gical procedures and cited the danger
of DO~ being able to obtain ?-,,~e::t:al consent. Mr. Parham said that the
,.Ups DOW used had been patte~è after the ones from the Y.M.C.A.
M.yor Stokes tha~ked all of the ca=a1ssion members for attenåiøg as veIl
_ the visitors and said that t:Jús then ~!.'I1cluded that portion cf the
...t1D& set aside for the foregoiDs discussion,
After the !vice by the Mayor relating to the ~ø.tional League of Cities
#" __tioQ in December, it vas _ed by Councib¡an Fitzgerald, seconded
117 C-cilaan Green and passed .......,b...usly that the City Manager aake
_"ations for the five couocf.I.eu.
C-57
Page 5
adeli Uonal
COIIIIIIents
clarification
y Mayor
us or ....srI
ug l;ested
eservations
pproved
.
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'a._ 6
Ø1Dutes of the City Council, A~aust 24, 1970
CC-S7
...iDeaa (contiaued)
1~ _a IIOved by Co'IIDcUau Frolic:b, seconded by CouncU.... ritza_raid
.-! paned ,.......t_lIsly that the Kayor be deaignated as the staDd1ø&
"'-r repr_~1ø& the City of Cupartino in the League of California
C~tlas Siater-City hoar-·
"jo~.
On the IIOtion of CouncUau Fitzgerald and the second of CoUDC:U_
t Q£eD, Mayor Stobs declared the _eting adjourned tc> 8:00 p.., on
YJ¡esday, Septeaber 8, 1970.
APPROVED :
,., Gary G. Stolt..
Mayor, City of Cupertino
A.TIEST:
: sl "'In. E. Ryder
I - ë-ity Clerk
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