CC 07-13-70
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CI.'II or CUPERTlJi:'. State of CaUfcmd.a
J~ Torre An:œ, Cupertino. ~
,- : 252-4505
CC-51
IIIJIUTES OF m ADJCIuJUdD -.a. IlUIlltG OF THE CITY COua;£J.
JII!U) JULY 13, 1970 D ~'. CGØEIEIIICE ROOM, CITY HALL.
WIC'..~. ---. CALIPOIIIA.
f' }~:~:':i,· :~~
I!:::' , ' . .. called to ord8r _7:35 lÞ.H, by Ifayor Stokes vbo .u.-
,....':vitb the salute to the flaa- aD flaa vas available 111 the
e RooIt. "
',;..-,
'" .
IId1 Call
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t' n_ in attendance: Fi" _ "...... Frolich, Green, Noel, Kayor
.. - . Also present: ActiDa C~cy -.ger Ryder, Public Works Director
", "-rough, Parks and Recreatiøa ~tor Parham, Recording Secretary
r--~.-- Rudolpb.
roll call
.. ications
- .. were no vrinen or oral c
r,..·t1ons.
. ..Ls of Co=issions and c.-íttees
~e were no =e~rts submittK as :DO _etings had been held since the
1-.t Council "",e:i:g.
IWIIUc Bearin~s
110 public heari~s had been s('...-...ted.
Or-H-"'ces an; RlI!s~lutfoDS
. ordiDances ~r resolutions ~e é8e for couid,nation.
~1a1shed ¡¡usi::eu
1.
D1s~\òSsion and interr..- with Mr. Gary Williams of Wank.
WilliØ$ and lleyl_, IDe., 150 Kiddlefield Road, Palo Alto,
relati~e to editorial a=d publication services for the
City's quarterly _~ter.
¡quarterly
, nevsletter
I
I
Ik. Gary Willi.cs ,)f Wank, \/1111 and Neylan, Inc., addressed the Council
~1.. to e¿i:~rial and publicat~ services for the City's quarterly I
_letter. He 6?lained that be bad bad brief conversations with botb ti,e
~r-~ _d Mr. ~~~er previously aa4 opened the discussion by saying that h~s
fts. 1a an a~·er:ising and public re1ations firm and have been c_ -tca-
pi! consulta:>t vlth cities of ~ 1^ Park, San Carlos 3nd Reclvood City.
~ function is to provide aD __ - of direct cOllllllunication becveen the
~lected c::i~ials and City ~e.ent and citizens. They have found'
~ .. 1nterestic¿ and informative ¥ZY to deal with the public; they offer
., JlaCuge publi~ relations ~.
.... 1
(^-
(
t
written ~
posal r_
quested
proposeot
proced=-s
for r~:-
ing n_ Q!
.
..
1Ibø&tes of the .:It, Councll My 13, 1970
CC-51
Dú1Dished Business Cont'd.
A:
C ..iIman Fitzgerald ..keel ... ~ IUD hours it takes to put oat: a
_ Fterly issue and v.. toLl ~ this vould vary but would _tt.&te a
pIOCI forty to fifty hours of _ at_t staff tlme. This does DOt 10-
...!-"~ productiOD time, art: t::t.e.. etc. Preparation begins about thirty
tit forty-f11re days before J ~JI.-toD, Councilman GreeD ..ked 1Ibo does
~ proofing. !fr. Will~ .,4 that this is done jolotly. 10 that
tIIe1r staff checks for ae... .... 7 .... the City gives the final _r......a],'
C-clllUD Green inquired _ ø ertra charges for pictures if - set up
__ own layout and vas inf,,· . dlat there would be no extra c:barS- 10
dtat they work under lID 'Clllllt:ract. San Carlos Life, vf.tb a di.-
ttibution of 10,000 copi_. is r-ø""g an average of $4,200 to $4,500
per issue. 1heir contract is $1.7.000 per year for a twelve pase,
lparterly magazine,
there vas s.-e discussion ...... ...1Dg City of Cupertino's previous costs
aD annual reports and nevs~ produced by the City. Distribution
~ also discussed. The ~ ~rized the discussion by ~nting
~t the basic question t. ~ or not the Council feels a quarterly
,report would be beneficial to rbe citizens of the City. It vas thg con-
/5eDSUS of the Council that it would be very beneficial, not only for
íCupertino ~ut to have Monta Y~a residents be included as well. If
Ithis is done. personalized ~ess1Dg will not be possible with facili-
¡:ies availa~le now.
!~uncilman :=olicb stated tea: having recently been through an
,~ was ve~- =u~h aware of ~ Lack of interest of the citizens
;=i:y and felt that this voul~ ~ the only way we would have to
¡=hem of ho~ the~r City opera~.
j
: ::Ouncilman :="Uch moved an<! ::r.mcilman Fitzgerald seconded that Mr.
.illiams be re~uested to haTe ~ firm prepare a written proposal to
:U?Crtino ::r such a quarter:: re?Ort which will subsequently be sub-
:itted to ~r. Ryder and ~~. ~rson for their reviev and presentation
::0 the CO"".::'!. The moti= vas passed unanimously.
I
;2.
.
"Councilman ';reen reported t!sa: be hac! contacted the City of Sunnyvale
,and discussed with them their ~rocedures for recruiting a City Manager.
!As a result ~f ~tt..pting t3eir own advertising, their experience was not
,Yery successful. They then ~tact__d a professional firm, Griffinhagen-
Eroger, 64 Pine Street, San FraDcisco. Council~an Green also contacted
:his firm &nJ vas very 1apr~~ with the materials they supplied him with.
! SolIe of the paints brought OI:¢ by this firm which would need prior determi-
!Dation were: (1) What i~ ~ City going to be confronted ~th in the
DeXt five years; (2) Ar¿ ~e any special developmental plans or programs
,_ aight want to ..."hadze; () What type of individual do we want-do ve
lwant to concentrate on fiØ3DCial planning, administration, public works
or an indh-i.!ual víth ro'-' ~ experience; (4) Do we want the Ci ty Manager
~ be a fullt~e participaac ~ City Council meetings or submit reports
for our evaluation.
election
of this
acquaint
Repart from Co~~l subcommittee on proposed procedures
:~r recruiting a ~ City Manager.
..,
~es of the City Council July 13, 1970
-
Uaf1£ished Business Cont'd.
~~1aan Noel coutinued by sayiDg that the first thing we should do is
~ establish a statement of tbe available opening or a brochure wbich
~ ~ used for mailing, In this brochure should be a closing date ~~ic
... teen established for applications, We could advertise with ~hp. Cali
fora1a League of Cities in the ~tern Cities, Nation's Cities _gazines,
et.c. Kr. Carpenter of the California League of Cities has a priority
~ of City Managers who might be available and will make this list
_nAhle to the City of Cupertino. Councilman Noel stated that what we
-- to do DOW is 1:0 decide wtdch way we want to go, what we want to do,
-- our statement made up of bow ve vant to handle this, and vhat kind
of faterviewing process ve want to go through.
The Bayor commented that Griff1nbagen-Kroger proposes to perform these
th~~. for us with the added function of screening and qualifying all
app1~~·~ts. This would reduce the number down to whatever we decide and
e1~~~·te a g.eat number of hours on our part.
~~lman Fit%gerald suggested tbe posEibility of a local screening com-
~ttee. The Mayor felt this would be difficult as far as choosing mem-
bers to serve on such a committee,
Couccllman Frolich stated that
decLslon the Council will make
would best suit our interests.
California, as well.
he felt this is probably the most important
this year, that the professional approach
He also felt we should go otitside of
Couccilman Frolich continued by suggesting the City have a public me~t-
iDg, inviting the public and anyone interested who might have opinions
regarding qualifications for a City Manager.
The Mayor agreed. The next step then vould be to go to a professional
----sement team, if the Council so chooses. We can also correspond with
other cities to inquire as to how they have dealt with this situation.
Hayer Stokes said that we shouldn't hurry but that he is not in favor of
delaying the situation any longer than necessary.
Couacilman Frolich moved, Councilman Fitzgerald seconded and it was passe
~~usly that this matter be placed on the agenda of the next regularly
scheduled Council neeting to permit others to present views on recruit-
-.ot criteria.
3.
Resolution No. 2017: "A resolution of the City Council of
the City of Cupertino adopting an operating budget for fiscal
year 1970-1971 by ratifying estimates of revenues to be re-
ceived in th~ general fund a~d appropriating monies there-
from to various departments and accounts; setting forth
conditions of administering said budget; and acknowledging
estimates of revenues and expenditures attributable to
oth..r funds,"
CC-Sl
page :1
publir. meet-
ing tc be '
held for
pres~nting
vievs
Res. 2017
legend
,
Kr, Ryder explained that the printed document of the preliminary budget presentatiOn¡1
~ had been compiled previously by Mr. Storm and subsequently presented
... 4
nriew of
....et
-.s. 2017
Hapted as
_ded
1~::hitect
:-e<;ues t 5
1~;>roval of
¡::-..a concept
:=~ Library
~::-:'ve and
?-J.~king
~ct:Ssion
c:>acept
qproved
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JUøates of the ":ity Council July 13, 1970
CC-SI
1JDfiJIished Busilless Cont'lI,
eo tile Council of necessity _ will have to be presented with . dif-
'-c approach, ill view of 1Ir. Storm's resignation, Inasauch.. 1Ir.
Ri.· ... was DOt present durinl -.y discussions between depal tMDt beads
... *. Stora vhen tbe budset requests were presented, he asked each
'. . ~~t bead to review the pre11aiDary budget doclDe1lt as it pertains
bt IdscJepan.ent. If tbere _ _ modification that sbouU have been
.... ad vas DOt, they vere _keel that a _randUII to tbis effect be
#I. ted for transmittal to the Council, These are for as.1acaac:e in
~g the budget and cJeteraiftf". tbe spending program aDd levels of
~ and ill no vay are they to be construed as disagre_t. with
....t _y bave been submitted previously.
DIe badget vas reviewed aCCOUDt by account and department by department,
~J'..r Stokes called for a r~ces. at 9:50 P.M. The meeting reconvened at
10:00 P.M. and review of the budget vas continued. CouncilJDaD Noel mewed
and Councilman Fitzgerald seCODded that Resolution No, 2017 be adopted,
as ,.o;\ed.
Ayes:
1ioes :
Absent:
Councilmen Fitzgerald, Frolich, Green, Noel, Mayor Stokes
None
None
1~. lyder was then requested to prc~are an amended document for presenta-
tion to the Council.
Sew Business
11-
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Appr~7al of area concept for Library drive and parking
facilities.
Hayor Stokes said that Mr. Blessing must have some direction on the area
concept for th.. Library driveway and parking facilities so that drawings
~d constructi~= =a! be completed.
~. ~yder com=e~:..d that Mr. Blessing had said that even should the
Council not agree with this partiular Library Plaza design at this tt.e
lor i! it did n:: wish to have it constructed at this particular time but
thought this ?1r:icular area would be the place f~r some type of plaza
lin the future, it will be necessary to have s~e indication DOV.
Ccuncilman F1tzg..rald commented that he liked the project but was sur-
~r1sed at the C~3t. The Mayor agreed and said the Council should con-
sider the possi~1lity of a price reduction, but that we don't need to
aake this kind ~f decision at this point for what is needed DOV,
Councilman Fr~lich asked if the City would be co~itted to anything if
we give Mr. Blessing our approval of the area concept. The Hayor answered
that we would not be committed, that even after the project was put to
bid vé would not ha7e to proceed with it, The parking lot as it's laid
out DOW does not provide for this type of facility. It was the Mayor's
feeling that the Counc!l should allow Hr. Blessing to proceed witb this
particular phase of the project. All other decisions may be put on tbe
.aeada for the next regularly scheduled City Council meeting. The
.
.
~utes of the City Council July 13. 1970
~ Business Cont'd.
.
CouDcil was in agreement witb tbt. procedure.
2.
Resolution No. 2029:
tbe City of Cupertiuo
year 1970-1971".
"A resolution of the City Council of
setting tax rates for the fiscal
Ør, Ryder introduced this resolution and a schedule which had been
worked' up outlining a proposal for the tax rates to be levied for the
cøaing fiscal yea~, He said that vith the increase in assessed valua-
tion it would be possible to retain the general fund tax rate at its
present rate of 17: per ~lOO assessed valuation, This increased revenue
resulting therefrom is for all practical purposes offset by the capital
outlay requests just recently approved in the budget. He continued by
..,ing that the monies received for debt service ~an be used only for
that purpose when the tax rate is specified as such. Inasmuch as the
higher assessed valuation will produce more revenue than needed for
both interest and redemption for the parks and City Hall bonds, it was
his proposal that these tax rates be lowered to 9.6 for parks bond and
4.4 for the City Hall bond. The total tax rate for the City, if so
approved, would be 3l¢, a reduction of 3¢ over what now is in effect.
Councilman ~oel moved and Councilcan Fitzgerald seconded that Resolu-
tion No. 2029, with rates as listed, be adopted.
Ayes:
lIoes :
Absent:
Council~n Fitzgerald, Frolich, Green. Noel, Mayor Stokes
None
None
3.
Mobil Home Park Guestion.
Councilman Frolich opened the discussion by saying that the oobil home
park question c~mes up before the County Planning Co~ission this week
and was on the City of Cupertino's Planning Commission agenda tonight.
Be inquired as to the stand the Council is making on this question, if
tbere is any change from previous discussions. The Mayor stated that
Hr. Sisk and Mr. Yarborough had attended that meeting and asked for
tbeir comments.
Hr. Yarborough said that a general agreement on six areas was obtained
at the mee~ing for the architectural approval at the County level. He
also said that Cupertino's Planning Commission had passed a resolution
a few minutes before indicating their approval of sought-after condi-
tions, which are as follows: (1) The development shall install traffic
signals at the intersection of Maryknoll Road and Foothill Boulevard
as approved by County Traffic Engineer; (2) Each stage of the mobil
boae park is to be subject to review prior to its construction; (3)
Specific attention should be given to the effect of the plan on the
existing land use in Cupertino surrounding this area. Cupertino wlll
provide the water line; (4) The Use Permit shall be Rubject to an
autoll4',.ic revIew at the end of fifteen years, or earlier, as determined
desirable by the Planring Coauis.ion in order to evaluate use of the
development.
CC-51
page 5
Res. 2029
legend
presentation:
Res. 2029
ado?ted
mobil home
park dis-
cussion
conditions
required
.....-:-..
J: "'1 6
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If:"
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landscapiq
~f Corp. ~d
"
e.
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~):~ -"
'.' . .:
!UDØt.. . òf t'be City Council .Jaly
13, 1970
CC-SI
JIev Jlusin... Coat'd.
, Sis1t c~ted tbat the :pi-filS eo-1ssion this even1D¡ adopted .
resolutioa in teepiD& with a KaOlution adopted by the City CouDell
1S, tbat it is their 1-"- r.pCioD the conditions ebould N COD-
s1AJered if the County doeIt ),"-..... to approve this action,
CoaaciluD FroUch expre..eII CiØllCern about the Karyknoll iDtersec:tion
'-f"l so close to the exit tn. the freeway. Hr. Yarborouab eareed,
say1Da tbis \o"ill have to be J......bt up before the Traffic Policy Com-
n..,
or Stokes i:quired as to ~ tbe overall plan will be developed,
. Yarboro~~ ansvered that there is a ten-year option on tbe ~roperty
but only two =nits of the tota1 acreage can be developed now, and theD
only by sub::it:ing to the cooðitions stated. Before starting on the
balance of t::.e trailo!r sites. they must come up with a master plan.
Each phase ~i:: be on a tvO-year basis.
Councilman G=.~~ asked how this complies with the recommendation of
LAFCO that t~i. entire area be vorked out on an area-vide plan in co-
operation ~i:~ the Cities of Palo Alto, Los Altos, Los Altos Hills and
Cupertino.
Mr. Sisk sai~ ~e is not confident that the County will go along vith
it. ABAG h~. ~~?roved it.
Mayor Stoke. ::=cented that Mr. Sisk and ~r. Yarborough will in no way
¡in¿icate th~: the City of Cupertino is in Ïa~or of this plan. Until
!we find out .~~: is going to happen, we really won't make any determi-
Ónation.
ICouncilman :=::i~h said he thinks the be3t approach would be to continue
trying to ~e: this property annexed to the City of Cupertino. Hr. Sisk
¡suggested thi. ~3tter of sphere of influence be brought back to the
Inter-City C:~cil to see if other cities are as concerned as ve are.
IKayor Stoke. ::omented ~hat the County will be hearing an application
,
on the 5ald~..i3i property, o!VeD though LArco passed a resolution that
this partic~:~= piece of pro?erty had been d~termined to be in the
sphere of i::::'".mce of the City of Cupertino and should be annexed to
the City. ~~e County Planning Department has taken the position that
they ha~e a :e~al application before them and they must act on it. The
Mayor close~ the discussion by stating that our position has to be one
of =eking 3= ~?peal, if the County approves the application. The Council
va.'S in agreement.
4.
~dscaping of Corporation Yard.
Kayor Stokes :rought up the subject of the appearance of the Corpora-
tion Yard anë how the additions to existing buildings would affect this.
He expressed ~is critici.. of the present appearance of this yard in
that it did ~t reflect the proper image of the City nor did it conform
e
e
Minute. of the City Council July 13, 1970
~,
.. JluaiDe.. Cont'd,
To the atrlDpnt reqair nU iIIpoaed on private c_rcial and indus-
trtal" _iDu.... Be Mid cbia va. on ODe of the main entrance.
Co the City aDd va. dizwccly oppo.ite ~ very nice re.idential ar...,
It we his thovaht thac ... buutificstion program .hould be under-
t·t.....
Couøcilaan Noel moved and Councilman Fitzgerald .econded that a minute
order be adopted that the land.caping and general review of the Corpora-
cion Yard be referred to Che Architectural and Site Approval Committee.
The IIOtion vas pa..ed ,...-f...u.ly,
s.
Landscaping of ~ry Avenue overcor.sing.
~yor Stokes sugge.ted that there was an immediate need to begin plan-
ning the landscaping of the Mary Avenue overcrossing, It was his
belief that professional plans should be drawn as quickly as possible,
pointing ~ut that Mary Avenue was an important entrance way to the
City.
Council~= Frolich moved, Councilman Noel seconded, and it was passed
unanimously that authorization be granted the Mayor to instruct the
staff to secure services of a landscape architect to secure plans for
the lands~aping and fencing of the Mary Avenue overcrossing.
6,
Relocation and rebuilding of building on De Anza campus
for historical site.
~yor Stc~es said that he was asked to appear before the Board of
Directors of the Trianon Building to discuss the possibility of re-
building ~~d relocating the antiquated building on De Anza campus in
central park. An estimated $100,000 would be the cost of rebuilding
relocat1=¡ and putting it on new foundation. They would like some in-
dication whether or not the City could do this. If so, under what
conditior.s would it be operated. Would the City consider the possibil-
ity of ta~ing over the lease on the De Anza property and rebuilding it
there. S~ould it be considered as part of the bond issue, and if so,
under what conditions.
After so:e discussion, it was the general consensus of the Counc~l that
the build~ng should stay on its present site. Also, that if it is put
on the bend issue, it should be a third issue and not incorporated with
any other ~easure: however, the Council was in agreement that we should
try to avoid a third issue.
CC-Sl
page 7
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i minute
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ord.j
¡
! landscaping :
; of Maty Ave"
:overcro.sina
I
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: landscape
: architect to
: t'e secured
relocating SI
rebuilding oj
building
on De Anza
campus
.
Ice-51
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l...... .f tbe City C....,1
UU6.~t
July 13, 1970
I~ _. .o'Nd by CoUDCn.... Roe1, secODded by COUDcibaD Frol1ch aDd 80
lared by Mayur S~olt.. ~hat the meeting be adjourned at 11:35 p,it.
ArlAAI:
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¡
"s' wm. E. Ryder
. City Clerk
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APPROVED:
1./ Gary G. Stob.
Kayor, City of Cupertino