CC Resolution No. 18-102 Amending FY 18-19 Annual Operating Budget to Appropriate $3,500,000 to Public Works to Conduct a Request for Propsoals for Architectural Design Services for the Design of a New City Hall, $500,000 to..RESOLUTION NO. 18-102
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
AMENDING FY18/19 ANNUAL OPERATING BUDGET TO APPROPRIATE
$3,500,000 TO PUBLIC WORKS TO CONDUCT A REQUEST FOR PROPOSALS
FOR ARCHITECTURAL DESIGN SERVICES FOR THE DESIGN OF A NEW CITY
HALL, $500,000 TO CONDUCT A REQUEST FOR PROPOSALS FOR
ARCHITECTURAL DESIGN SERVICES AND OTHER SERVICES AS NECESSARY
FOR THE DESIGN OF AN INTERIM CITY HALL, AND $87,500 TO ACQUIRE ONE
3-YEAR LIMITED TERM PROJECT MANAGER TO ASSISTJN DELIVERING THE
NEW CITY HALL, INTERIM CITY HALL, AND OTHER PRIORITY CAPITAL
IMPROVEMENT PROJECTS
WHEREAS, the City of Cupertino (City), a municipal corporation and general law city
duly organized and existing under and pursuant to the laws of the State of California
(City) is authorized to request proposals and to enter into contracts on its behalf and for
the benefit of the City; and
WHEREAS, the City Council, in July 2015, approved a Civic Center Master Plan that
included a preferred alternative for a New City Hall that consisted of a 40,000 square
building and approximately 118 below ground parking spaces; and
WHEREAS, the New City Hall design has not moved forward until now due to concerns
about the estimated cost for the project; and
WHEREAS, on October 2, 2018, the City Council conducted the second reading
approving the Vallco Town Center Specific Plan and Development Agreement, which
included a provision for the developer to construct a core and warm shell of a New City
Hall (which would likely save the City at least $31 million on the project), or to provide
the City with a payment of $30,000,000 in-lieu of constructing a New City Hall; and
WHEREAS, under the approved Development Agreement, the City is obligated to
provide the design and construction drawings for the building; and
WHEREAS, the City desires to hire a consultant for professional services to provide
architectural design services for the New City Hall; and
WHEREAS, the Development Agreement obligates the City to vacate the existing City
Hall as early as twenty four (24) months from the effective date of the Development
Agreement (November 2, 2020); and
CC Resolution No.18-102
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WHEREAS, because it is not known at this time if the City will be able to acquire sufficient
off-site leased building space for an Interim City Hall, City will need to design an Interim
City Hall in portable buildings on Library Field to be prepared for the possibility that
lease space is not available; and
WHEREAS, to provide sufficient City resources to meet the schedule for the design and
construction of the New City and design of the Interim City Hall, one additional limited
term prnject manager is neeessary to augment existing staff ;
NOW, THEREFORE, THE CUPERTINO CITY COUNCIL RESOLVES AS FOLLOWS:
The FY 18/19 Operating Budget is amended to appropriate a total of $4,087,500, which
includes:
l. $3,500,000 for architectural design services for a new City Hall, funded by the
Capital Reserve, and;
2. $500,000 for architectural design and other services as needed for the interim City
Hall, funded by the Capital Reserve, and;
3. $87,500 to add one 3-year Limited Term Project Manager in the Department of
Public Works to assist in delivering the new City Hall, interim City Hall, and other
priority capital improvement projects, funded by the General Fund.
PASS ED AND ADOPTED at a regular meeting of the City Council · of the City of
Cupertino this 16th day of October 2018, by the following vote:
Vote
AYES:
NOES:
ABSENT:
ABSTAIN:
ATIEST:
Members of the City Council
Paul, Sinks, Chang, V aidhyanathan
None
Scharf
None
APPROVED:
Grace Schmidt, City Clerk
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