CC Resolution No. 18-067 Authorizing a One-Year Extension of the Contract with IMPEC Group, Inc., Janitorial Services at Various City Buildings for a Total of $806,360RESOLUTION NO. 18-067
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
AUTHORIZING A ONE YEAR EXTENSION OF THE CONTRACT WITH IMPEC
GROUP, INC. JANITORIAL SERVICES ATV ARIOUS CITY BUILDINGS FOR A
TOTAL OF $806,360, AND AUTHORIZING AN AMENDMENT TO FYlS/19
ANNUAL OPERATING BUDGET TO APPROPRIATE AN ADDITIONAL $4,800
FOR JANITORIAL SERVICES NEEDED FOR EXTENDED LIBRARY HOURS
WHEREAS, the City of Cupertino (City), a municipal corporation and general law city
duly organized and existing under and pursuant to the laws of the State of California
(City) is authorized to enter contracts on its behalf and for the benefit of the City;
WHEREAS, the City completed the formal bidding process for the 2015 Contractual
Janitorial Services in June 2015 and IMPEC GROUP, INC. was selected as the lowest
responsible bidder;
WHEREAS, the City and IMPEC Group, Inc. entered into a three-year Agreement for
janitorial services for an initial annual amount of $592,308 on June 16, 2015;
WHEREAS, the original 2015 Agreement was amended on January 24, 2017 due to wage
increases resulting from the City's Minimum Wage Ordinance No. 2151 and indexed
consumer price increases pursuant to the terms of the original Agreement, for a total
amount of $720,372 for the period July 1, 2017 to June 30, 2018;
WHEREAS, the Agreement with IMPEC Group, Inc. will expire on June 30, 2018 unless
the option to extend for the first of two one year terms is exercised;
WHEREAS, Cupertino Library hours have been extended and require additional
janitorial services, and the City desires to extend the contract with IMPEC Group, Inc. for
these additional services;
WHEREAS, staff recommends extending for one year the current Agreement with
IMPEC Group, INC. for janitorial services to include increases for additional services to
the library, as well as indexed consumer price increases and increases due to the City's
Minimum Wage Ordinance.
CC Resolution No. 18-067
Page2
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby:
1. Authorizes the City Manager or designee to negotiate and execute a one-year
extension (July 1, 2018 -June 30, 2019) of the Contractual Janitorial Services
contract with IMPEC Group, Inc. as amended, in the amount of $384,280 for
the period of July 1, 2018 -December 31, 2018 and $422,080 for the period of
January 1, 2019 -June 30, 2019 for a total amount of $806,360; and
2. Amends the Fiscal Year 2018/2019 Annual Operating Budget to include an
increase of $4,800 to IMPEC Group, Inc. for the additional janitorial costs
resulting from extended library hours.
PASS ED AND ADOPTED at a regular meeting of the City Council of the City of
Cupertino, this 3rd day of July 2018, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Members of the City Council
Paul, Chang, Scharf, Vaidhyanathan
None
Sinks
None
APPROVED:
Grace Schmidt, City Clerk c~~
City of Cupertino