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CC 04-05-05 - CUPEIQ1NO AGENDA CUPERTINO CITY COUNCIL - SPECIAL MEETING CUPERTINO REDEVELOPMENT AGENCY - REGULAR MEETING 10350 Torre Avenue, Community Hall Council Chamber Tuesday, April 5, 2005 5:00 p.m. ROLL CALL - 5:00 p.m. Council Chamber CLOSED SESSION 5:00 (60) 1. Pending litigation - Government Code Section 54956.9(a), various risk manal!.ement issues. (No documentation in packet). a) Sandra Marais, Claim # 2002005371, Maureen Heath (Attorney representing the City) b) Robert Keyarts, Claim #CU-440, John Simonson (Attorney representing the City) OPEN SESSION - 6:00 p.m. City Hall Conference Room A 6:00 (25) 2. Conduct interviews for CDSG Steerinl!. Committee vacancies. CLOSED SESSION - Council Chamber 6:25 (20) 3. Pending litigation - Government Code Section 54956.9(a), City of Cupertino vs. Ole Rasmussen, and negotiations for purchase, sale, exchange, or lease of real property - Government Code Section 54956.8, assignment of Slue Pheasant Restaurant to Hungry Jack's Restaurant Corporation, consultation with the City Attorney, the City Manager, and the Director of Parks and Recreation. (No documentation in packet). CITY COUNCIL MEETING PLEDGE OF ALLEGIANCE - 6:45 p.m. Council Chamber ROLL CALL April 5, 2005 Cupertino City Council Cupertino Redevelopment Agency Page 2 CEREMONIAL MATTERS - PRESENTATIONS 6:50 (5) 4. Proclamation for Jan-Willem Knapen recognizing his efforts in building the JW House for families of cancer patients who are hospitalized for long periods of time. (No documentation in packet). 6:55 (5) 5. Proclamation for World Tai Chi and Oil!.onl!. Day. (No documentation in packet). 7:00 (5) 6. Presentation regarding the Santa Clara Valley Water District Watershed Protection Collaborative. (No documentation in packet). POSTPONEMENTS WRITTEN COMMUNICATIONS 7:05 (15) ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the council on any matter not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the council from making any decisions with respect to a matter not listed on the agenda. 7:20(15) CONSENT CALENDAR Unless there are separate discussions and/or actions requested by council, staff or a member of the public, it is requested that items under the Consent Calendar be acted on simultaneously. 7. Approve the minutes from the March 7 City Council meeting. 8. Adopt resolutions accepting Accounts Payable for March 11, 18, and 25, Resolution Nos. 05-046 to 05-048. 9. Adopt resolutions accepting Payroll for March II and 25, Resolution Nos. 05-049 and 05-050. 10. Accept the Treasurer's Budl!.et Report for February 2005. 11. Adopt a resolution approving the destruction of records from the City Clerk and Finance departments, Resolution No. 05-051. 12. Accept an application for an Alcoholic Beverage License for Boas (former Hamasushi Restaurant), 20030 Stevens Creek Blvd. 13. Adopt a resolution approving the Second Amendment to the Agency Agreement for the Countywide Household Hazardous Waste Collection Prol!.ram, Resolution No. 05- 052. April 5, 2005 Cupertino City Council Cupertino Redevelopment Agency Page 3 14. Adopt a resolution approving an Improvement agreement with Lvnn ¥ouR!!.s and Mikiko Younl!.s, husband and wife as community property with right of survivorship, 10965 Miramonte Road, APN 356-01-032, Resolution No. 05-053. 15. Accept city projects performed under contract: Civic Center and Library Proiect- Phase 2, Project No. 2003-9222 (Swinerton Builders). (No documentation in packet). 16. Adopt a resolution approving the application for Land and Water Conservation funds for Stevens Creek Corridor Park, Resolution No. 05-054. 17. Adopt a resolution supporting Congress' continued funding of the Community Development Block Grant (CDBG) Prol!.ram, Resolution No. 05-055. 18. Accept a report regarding expenditure of funds for the Golden Jubilee Celebration. ITEMS REMOVED FROM THE CONSENT CALENDAR (above) PUBLIC HEARINGS 7:35 (15) 19. 7:50 (20) 20. Consider adopting a resolution accepting the 2005-06 Fee Schedule, Resolution No. 05- 056. Consider adopting a resolution regarding the use of third program year (2005-06) Community Development Block Grant (CDBG) Funds and Begin Review of the 2005-06 Annual Action Plan, Resolution No. 05-057. UNFINISHED BUSINESS NEW BUSINESS 8:10(5) 21. 8:15 (30) 22. 8:45 (45) 23. 9:30 (5) 24. Adopt a resolution supporting SB 680 (Simitian) regarding congestion management and transportation improvements for the Santa Clara Valley Transportation Authority, Resolution No. 05-058. High School District discussion of student I!.eneration analysis for new development. Review and approve the assignment of the lease for the Blue Pheasant Restaurant !Tom Berthe and Ole Peter Rasmussen to Mike Tsacres !Tom Hungry Jack's Restaurant Corporation. Authorize the Director of Public Works to issue a Request For Proposals_(RFP) for real estate services for the sale surplus property of Oak Valley lots A (11), B (2), and C (13), and authorize the City Manager to negotiate and execute an agreement with the selected real estate service provider. Cupertino City Council Cupertino Redevelopment Agency Page 4 AprilS, 2005 9:35 (5) 25. 9:40 (5) 26. 9:45 (5) 27. 9:50 (5) 28. Accept the 2003-04 Single Audit Report. Accept the 2003-04 Management Letter ITom City Auditors, Maze and Associates. (This item was continued !Tom 3/15/05). Receive a legal opinion on mailed ballot elections. (This item was continued !Tom 3/15/05). Consider cancelinl!. the rel!.ular meetinl!.s of April 19 and August 2, 2005. (No documentation in packet). ORDINANCES STAFF REPORTS 9:55 (5) 29. 10:00 (5) 30. Receive a status report on General Fund Revenue and Expenditures. (This item was continued !Tom 3/15/05). (No documentation in packet). The Planning Commission has amended its schedule for the General Plan public hearinl!.s to allow more time to review the Draft Environmental Impact Report. The schedule extends the timeline two to four weeks longer than anticipated. The following is the revised schedule. (No documentation in packet): · April 4 special meeting to hear !Tom major property owners, business owners, and developers on Land Use Element · April 12 Draft Environmental Impact Report · April 26 Preliminary amendments to Task Force Draft (and Draft EIR) · May 10 or May 24 Recommend Approval of the Draft General Plan and Draft Environmental Impact Report 10:05 (5) COUNCIL REPORTS 10:10(5) ADJOURNMENT REDEVELOPMENT AGENCY MEETING Canceled for lack of business. In compliance with the Americans with Disabilities Act (ADA), the City of Cupertino will make reasonable efforts to accommodate persons with qualified disabilities. If you require special assistance, please contact the city clerk's office at 408-777-3223 at least 48 hours in advance oj the meeting. · CUPERJINO DRAFT MINUTES CUPERTINO CITY COUNCIL Regular Meeting Monday, March 7,2005 PLEDGE OF ALLEGIANCE At 7:05 p.m. Mayor Kwok called the meeting to order in the Council Chamber, 10350 Torre A venue, Cupertino, California, and led the Pledge of Allegiance. ROLL CALL City Council members present: Mayor Patrick Kwok, Vice-Mayor Richard Lowenthal, and Council members, Dolly Sandoval, and Kris Wang. Council members absent: Sandra James. Parks and Recreation Commission members present: Commissioners Frank Jelinch, Jeanne Bradford, Cary Chien, and Roger Peng. Members absent: Chairman Rod Brown. Bicycle Pedestrian Commission members present: Chairman Geofftey Paulsen and Commissioners David Greenstein, Joseph Walton, James Wiant, and May Koski. Members absent: None. CLOSED SESSION - None CEREMONIAL MATTERS - PRESENTATIONS 1. Proclamation for Craig Breon for his work as an environmental advocate. Mayor Kwok presented the proclamation to Craig Breon, Executive Director of the Audubon Society. Craig Breon accepted the proclamation, and thanked the many people in Cupertino who support environmental issues in the area. Deborah Jamison, Cupertino resident, mentioned a special edition of the Santa Clara Valley Audubon Avocet dedicated to Craig Breon and others. She encouraged residents to make use of the Audubon Society located at McClellan Ranch Park. WRITTEN COMMUNICATIONS A letter !Tom Dale Compton dated March 7, 2005 regarding item #2, and an e-mail !Tom Lonnie Toensfeldt dated March 7, 2005 regarding item #2. 7-1 March 7, 2005 Cupertino City Council Cupertino Redevelopment Agency Page 2 ORAL COMMUNICATIONS Deborah Jamison, Cupertino resident, said that not much progress had been made on the McNair construction project. She said that construction materials and trash are on their property, and the road is imbedded with gravel. She said that access to the construction site on parkland was supposed to only be for a short period. She asked that more be done about the situation. City Manager David Knapp responded that this is a private property issue and that Mr. McNair owns an easement over the property. The City required Mr. McNair to use this gravel road entrance rather than the driveway of the Simms property. NEW BUSINESS 2. Conduct a joint meeting with the Parks and Recreation Commission, and the Bicycle Pedestrian Commission, to discuss the Stevens Creek Corridor Park project. Mayor Patrick Kwok emphasized that the City Council would not be making any decisions this evening. He indicated that the Council would receive input !Tom the community and commissioners, and if Council was satisfied with the information received, a formal public hearing would be held at the City Council meeting of March 15, 2005. Parks and Recreation Director Therese Smith presented a Powerpoint presentation of the Stevens Creek Corridor Park Project. Bicycle Pedestrian Commissioner Joe Walton reported on the safety of multi-use trails. He said that problems could be eliminated by good trail design, and gave some examples of good trail design such as the Los Gatos Creek and Stevens Creek trails. Parks and Recreation Supervisor Mike O'Dowd continued with the Powerpoint presentation, and addressed the alternatives for operating Blackberry Farm picnic grounds. Therese Smith went on to highlight parking considerations and restoration. Pat Showalter !Tom the Santa Clara Valley Water District spoke about creek restoration considerations and alternatives. Therese Smith reviewed the capacity alternatives and expanded on the profit margin in regards to various group sizes. There was discussion regarding obtaining grant funding, channel realignment alternatives, parking impacts, and restoration. 7-d March 7, 2005 Cupertino City Council Cupertino Redevelopment Agency Page 3 Bicycle Pedestrian Commissioners commented on trail design, park amenities, days of operation, encouraged a multi-use trail, and suggested that bike racks be added to the park. Therese Smith said that visitors would have access to the trail and be able move about the corridor 365 days a year. The picnic and pool area would be fenced off and exclusive to the customers who have paid the entry fee. She also said that there has been discussion about charging a parking fee, but people might then park outside the park and impact the neighborhood. Councilmember Dolly Sandoval said that she didn't want the discussion of a parking fee to be dropped. Captain John Hirokawa !Tom Santa Clara County Sheriffs spoke on the issue of trail safety, and indicated that trails with legitimate uses had less crime and increased safety. There was some discussion on the pros and cons of a split trail surface, two unpaved areas side by side, one for bicycles and one for pedestrians. Mayor Kwok opened the meeting for public comment. Craig Breon !Tom the Audubon Society said that preservation and restoration should be a top priority. Dale Compton, Cupertino resident, supported a pedestrian footpath that preserves the historical nature of the land, and a separate bicycle path placed on a route where there is less probability of damage. Stan Soloman, Cupertino resident, said that the path should remain the same as it is today. Deborah Jamison, Cupertino resident, was in favor of parallel streets that would allow bicyclists to go to McClellan Ranch, but not through it. Don Bautista, Cupertino resident, supported the trail alignment on the east side, a pedestrian only trail, and no access to the park or trail !Tom Scenic Circle. Stewart Kelly, Cupertino resident, supported the trail alignment on the east side, and was concerned with safety and weekend traffic with potential parking on Scenic Circle and Scenic Court. Tom Holodnik, Cupertino resident, was concerned that the Meadows neighborhood would be another gateway to the trail. Teresa Dickerson, Cupertino resident, supported unlocking the gate at Scenic Circle. 7-3 March 7,2005 Cupertino City Council Cupertino Redevelopment Agency Page 4 Iman Yuen, Cupertino resident, said that he was against a multi-use trail, supported trail alignment on the east side, and wanted no trail access from the Scenic neighborhood. Paul Nam, Cupertino resident, supported a multi-use trail. Janet Van Zoeren, Cupertino resident, was against a multi-use trail, and encouraged preservation and restoration. Steve Moody, Cupertino resident, was in support of the east side alignment of the trail. Larry Loo, Cupertino resident, supported the east side alignment of the trail, opposed a multi-use trail, and supported locking the gate on Scenic. Kwok Shaikh, Cupertino resident, opposed the trail alignment with Scenic Circle due to safety concerns. Anne Gadd, Cupertino resident, said that she was concerned about the trail being placed between McClelland and the 4-H ranch area, and would like the trail to be placed on the west side of the garden. Linda Wegner, Cupertino resident, supported a multi-use trail. Nancy Teater !Tom the Audubon Society was against a multi-use trail, and supported conservation and restoration. Robert Hirt !Tom the Audubon Society was against a multi-use trail. Jane Norton, Cupertino resident, representing the Rolling Hills 4H Club, was concerned with the trail coming close to the goat pens, and wanted to be involved in any planning that might impact the club and the animals. Kevin Jackson, Sunnyvale resident, supported a mixed-used trail and gave examples of successful trails in local cities. Aaron Grossman, Mountain View resident, supported a multi-use trail in the southern portion of McClellan Ranch Park. Stuart Chessen, Cupertino resident, supported a multi-use trail. Anne Ng, Cupertino resident, supported a multi-use trail the length of the corridor, and urged charging for parking to encourage carpooling. Joe Camarda, Cupertino resident, doesn't want to see the park disturbed, and recommended several other locations for trail access. '7~C¡ March 7, 2005 Cupertino City Council Cupertino Redevelopment Agency Page 5 Therese Smith recapped the decisions that needed to me made soon, reviewed the funding options, potential design alternatives, and entry fee alternatives. Council comments included: a compromise proposal to the operational options for a maximum capacity of 800 and parking available for 500; a long-term strategy regarding design alternatives; concern about the loss of revenue in operational option alternative A1 and that the golf course is subsidizing the project in each alternative; and further discussion on park entrance location. Commissioner comments included: urged Council to make a decision regarding the trail use; set a goal of providing a trail for the good of the whole community; carefully consider the relocation of the 4-H pens; remember the community visionary process; and consider an alternative Plan B to mitigate issues that may occur. Mayor Patrick Kwok thanked all the commissioners for their attendance and thanked the community for their input. ADJOURNMENT At 10:35 p.m. the meeting was adjourned. ~i'J Q..P9 f,(gi¿¡~ Karen Bernard-Guerin Administrative Clerk For more information: Staff reports, backup materials, and items distributed at the meeting are available for review at the City Clerk's Office, 777-3223, and also on the Internet at www.cupertino.org.Click on Agendas & Minutesl City Councill Packets. Most Council meetings are shown live on Cable Channel 26, and are available at your convenience !Tom our web site. Visit www.cupertino.org and click on Watch Meetings. Videotapes are available at the Cupertino Library, or may be purchased !Tom the Cupertino City Channel, 777-2364. 7-<:) DRAFT RESOLUTION NO. 05-046 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO ALLOWING CERTAIN CLAIMS AND DEMANDS PAYABLE IN THE AMOUNTS AND FROM THE FUNDS AS HEREINAFTER DESCRIBED FOR GENERAL AND MISCELLANEOUS EXPENDITURES FOR THE PERIOD ENDING MARCH 11,2005 WHEREAS, the Director of Administrative Services or her designated representative has certified to accuracy of the following claims and demands and to the availability of funds for payment hereof; and WHEREAS, the said claims and demands have been audited as required by law. NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby allows the following claims and demands in the amounts and !Tom the funds as hereinafter set forth in Exhibit "A". CERTIFIED: 0-w 0-- ~JJ Director of Administrative Services PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this ~ day of April ,2005, by the following vote: Vote Members of the Citv Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED: Mayor, City of Cupertino City Clerk 0-1 03/10105 ACCOUNTING PERIOD: 9/05 CHECK REGISTER CITY OF CUPERTINO DISBURSEMENT FUND SELECTION CRITERIA: transact. trans date between "03/07/2005" and "03/11/2005" FUND - 110 - GENERAL FUND 1020 CASH ACCT CHECK NO 616504 V 1020 1020 1020 1020 TOTAL CHECK 1020 1020 1020 1020 1020 1020 1020 1020 1020 TOTAL CHECK 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 TOTAL CHECK 1020 1020 1020 1020 1020 1020 616652 616653 616653 61.6653 616654 616655 616656 616657 616658 616658 61.6658 616658 616658 616659 616660 616661 616662 616663 616664 616665 616666 616667 616667 616668 616669 616669 616669 616669 616669 02/25/053282 ISSUE DT --------------VENDOR------------- FUND/DEPT 5806349 03/11/05 2259 03/11/05 7 03/11/05 03/11/05 7 03/11/05 1680 03/11/05 28 03/11/05 34 03/11/05 M2005 03/11/05 03/11/05 03/11/05 03/11/05 03/11/05 2298 2298 2298 2298 2298 PLAY-WELL TEKNOLOGIES A-1 FENCE, INC. ABAG PLAN CORPORATION ABAG PLAN CORPORATION ABAG PLAN CORPORATION ADVANTAGE GRAFIX AIRGAS NCN 5709230 1104540 1104540 1104540 5208003 6308840 ANNE, JOSHI ALL CHEMICAL DISPOSAL IN 1108005 110 ARCH WIRELESS ARCH WIRELESS ARCH WIRELESS ARCH WIRELESS ARCH WIRELESS 1108602 1104400 1106265 1108501 1104400 BATIARI, ALl 1100000 BERRYMAN & HENIGAR INC. 1107502 BMI IMAGING SYSTEMS 1100000 Beavers, Nancy BOETHING TREELAND FARMS 4239222 550 Bianchi, Jenny Bowers, Betty 550 CAL-LINE EQUIPMENT CO IN 6308840 550 CAL-WEST LIGHTING CAL-WEST LIGHTING CALIFORNIA MUNICIPAL 1108630 1108830 1104000 CALIFORNIA WATER SERVICE 1108508 CALIFORNIA WATER SERVICE 1108509 CALIFORNIA WATER SERVICE 1108321 CALIFORNIA WATER SERVICE 1108304 CALIFORNIA WATER SERVICE 1108407 RUN DATE 03/10/05 TIME 10:53;09 03/11/05 ME2005 03/11/05 2680 03/11/05 100 03/11/05 1712 03/11/05 M 03/11/05 M 03/11/05 M 03/11/05 133 03/11/05 03/11/05 3269 3269 03/11/05 2887 03/11/05 132 03/11/05 132 03/11/05 132 03/11/05 132 03/11/05 132 -----DESCRIPTION------ SERVICE AGREEMENT FOR FENCE REPAIR A2~295 LEGAL COSTS KEYARTS LEGAL COSTS KEYARTS PROPERTY FNL KROEGER DOUBLE SIDED COLOR COP SUPPLIES TIME/MATERIALS ENCROACH BOND RELEASE #6187076-2 #6187076-2 #6187076-2 #6187076-2 #6187076-2 3/02-4/01 3/02-4/01 3/02-4/01 3/02-4/01 3/02-4/01 LOST PAYROLL CK77834 PLAN CKS 1/15-2/11/05 COPIES OF MICROFICHE 48" BOX COAST LIVE OAK Refund: Check - Trip c Refund: Check - Trip c REF: 71071 & 71072 SHIPPLIN CHARGES STREETLIGHT FOUNDATION ST LIGHT REPAIR AT 214 MBRSHIP RENEWAL 1/27-2/24 1/27-2/24 1/27-2/24 CORRECTION 1/27-2/24 CORRECTION 1/27-2/24 SALES TAX 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 .00 .00 0.00 0.00 .00 0.00 0.00 0.00 - FINANCIAL ACCOUNTING ~~ PAGE 1 AMOUNT -3423.34 450.00 662.00 383.30 150.00 1195.30 3978.19 289.68 4875.75 500.00 44.69 66.44 61.00 40.13 18.63 230.89 271.03 35799.32 19.49 966.14 337.00 150.00 337.00 14.07 894.00 3350.39 4244.39 120.00 52.83 18.92 -14.40 14.40 1239.68 f-oL 03110105 CITY OF CUPERTINO PAGE 2 ACCOUN'J''lNG PERIOD: 9/0S CHECK RRGl¡;TBR - DISBURSBMBNT FUND SELECTION CRITERIA: t.ransact . trans - date between "03(07/2005" and "o3/~~/2005" FUND - 110 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR------------- FUND/DEPT -----DESCRIPTION------ SALES TAX AMOUNT 1020 616669 03/11/05 132 CALIFORNIA WATER SERVICE 1108314 1/27-2/24 o. 00 279.81 TOTAL CHECK o. 00 1591.24 1020 616670 03/11/05 1476 CANNON DESIGN GROUP 110 ARCHITECT RVW R2811B 0 .00 1200.00 102.0 616670 03/11/05 1476 CANNON DESIGN GROUP 110 ARCHITECT RVW R28269 0 .00 360.00 1020 616670 03/11/05 1476 CANNON DESIGN GROUP 110 ARCHITECT RVW R28132 o. 00 1200.00 1020 616670 03/n/05 1476 CANNON DESIGN GROUP 110 ARCHITECT RVW R28134 0 .00 655 .09 TOTAL CHECK o. 00 3415 .09 1020 6"16671 03/11/05 3096 CARDIAC SCIENCE INC 5606640 POWERHEART AED AUTOMAT 0 .00 2236 .92 1020 616671 03/11/05 3096 CARDIAC SCIENCE INC 1104400 POWERHEART AED AUTOMAT o. 00 9956. 21 TOTAL CHECK o. 00 12193. 03 1020 616672 03/11/05 2232 CARIAGA, LOURDES 110 SSGARNSMN'T 0 .00 103 .84 1020 616672 03/11/05 2232 CARIAGA, LOURDES 110 CSGARNSMNT 0 .00 306. 50 TOTAL CHECK o. 00 410.34 1020 616673 03/11/05 149 CASH 1104000 P.CASH 2/14~3/03 o. 00 29.41 1020 616673 03/11/05 149 CASH 1104001 P.CASH 2/14-3/03 o. 00 7.00 1020 616673 03/11/05 149 CASH 1104400 P.CASH 2/14~3/03 0 .00 91 .77 1020 616673 03/11/05 149 CASH 1107200 P. CASH 2/14-3/03 o. 00 53 .84 1020 616673 03/11/05 149 CASH 1104530 P. CASH 2/14-3/03 O. 00 30.00 1020 616673 03/11/05 149 CASH 2708405 P. CASH 2/14-3/03 O. 00 10.81 1020 616673 03/11/05 149 CASH 1108503 P. CASH 2/14-3/03 O. 00 33 .90 1020 616673 03/11/05 149 CASH 1108312 P. CASH 2/14-3/03 0.00 2 .15 1020 616673 03/11/05 149 eASH 2709449 P.CASH 2/14-3/03 O. 00 4.47 1020 616673 03/11/05 149 CASH 1104000 P.CASH 2/14-3/03 O. 00 46.14 TOTAL CHECK 0 .00 309.51 1020 616674 03/11/05 2646 CDW-G 6104800 LICENSE RENEWAL SYMANT 0.00 7558.57 1020 616674 03/11/05 2646 CDW-G 6104800 LICENSE RENEWAL SYMANT 0.00 5675.54 TOTAL CHECK 0.00 13234.11 1020 616675 03/11/05 1057 CERIDIAN BENEFITS SERVIC 110 *FLEX HLTH/240125 o. 00 433.60 1020 616675 03/11/05 1057 CERIDIAN BENEFITS SERVIC 110 *FLEX DEP/240125 .00 14.43 TOTAL CHECK .00 448.03 1020 616676 03/11/05 1820 CERIDIAN BENEFITS SERVIC 1104510 FSA MED/DEP FEES 2/05 0 .00 14. 00 1020 616676 03/11/05 1820 CERIDIAN BENEFITS SERVIC 110 FSA MED/DEP FEES 2/05 o. 00 36. 00 TOTAL CHECK O. 00 50. 00 1020 616677 03/11/05 1156 CHA 110 CHA 0.00 93.00 1020 616678 03/11/05 3232 DEB I CHESSEN 5806349 PRE-SCHOOL T-SHIRTS 0.00 56.18 1020 616679 03/11/05 ME2005 CHOU, JASON 1108101 CONF. L. VEGAS 3/1/05 0.00 75.00 1020 616680 03/11/05 2000 CINTAS 1108201 FY 2004-2005 OPEN PURC 0 .00 64.53 1020 616680 03/11/05 2000 CINTAS 1108201 FY 2004-2005 OPEN PURe o. 00 64 .53 1020 616680 03/11/05 2000 CINTAS 1108201 FY 2004-2005 OPEN PURC 0.00 55 .07 1020 616680 03/11/05 2000 CINTAS 1108201 FY 2004-2005 OPEN PURC 0.00 124 .53 RUN DATE 03/10/05 TIME 10:53:09 - FINANCIAL ACCOUNTING f-3 03/10/05 ACCOUNT~NG PERIOD: 9}OS CHBCY. REGISTER CITY OF CUPERTINO DlSBDRSBMBNT FUND SELECTION CRITERIA: transact. trans date between "03/07/2005" and "03/11/2005" FUND - 110 - GENERAL FUND TOTAL CHECK CASH ACCT CHECK NO 1020 1020 1020 1020 TOTAL CHECK 1020 1020 TOTAL CHECK 1020 61668! 61668! 61668! 616681 616682 616682 616683 1020 616684 1020 616684 TOTAL CHECK 1020 1020 1020 1020 1020 TOTAL CHECK 616685 616686 616687 616687 616687 1020 616688 1020 616688 1020 61668B 1020 616688 TOTAL CHECK 1020 1020 1020 1020 1020 1020 1020 TOTAL CHECK 1020 1020 1020 1020 1020 TOTAL CHECK 616689 616690 616691 616691 616691 616691 616691 616692 616693 616693 616693 616693 ISSUE DT --------------VENDOR------------- FUND/DEPT 03/11/05 03/11/05 03/11/05 03/11/05 03/11/05 03/11/05 03/11/05 3100 03/11/05 2918 03/11/05 2918 03/11/05 2857 03/11/05 3184 03/11/05 191 03/11/05 191 03/11/05 191 03/11/05 192 03/11/05 192 03/11/05 192 03/11/05 192 03/11/05 194 03/11/05 3069 03/11/05 03/11/05 03/11/05 03/11/05 03/11/05 03/11/05 1838 03/11/05 03/11/05 03/11/05 03/11/05 1612 1612 1612 1612 n8 n8 209 209 209 209 209 1492 1492 1492 1492 BARRIE D COATE BARRIE D COATE BARRIE D COATE BARRIE D COATE no no no no COLONIAL LIFE &: ACCIDENT 110 COLONIAL LIFE &: ACCIDENT 110 COMCAST COMCATE, INC. COMCATE, INC. CONCUR INC ANN CUNY 1108501 1103600 no 2159620 5506549 CUPERTINO CHAMBER OF COM 1101200 CUPERTINO CHAMBER OF COM 1101000 CUPERTINO CHAMBER OF COM 1104000 CUPERTINO MEDICAL CENTER 1108201 CUPERTINO MEDICAL CENTER 1108201 CUPERTINO MEDICAL CENTER 1108201 CUPERTINO MEDICAL CENTER 1108201 CUPERTINO SUPPLY INC DA SILVA ENVIRONMENTAL DE ANZA SERVICES INC DE ANZA SERVICES INC DE ANZA SERVICES INC DE ANZA SERVICES INC DE ANZA SERVICES INC DELL MARKETING L.P. DENCO SALES COMPANY DENCO SALES COMPANY DENCO SALES COMPANY DENCO SALES COMPANY RUN DATE 03/10/05 TIME 10:53:10 1108830 1108005 5708510 5708510 1108502 1108512 1108501 6109856 2708405 2708405 2708405 2708405 -----DESCRIPTION------ ARBORIST RVW R27803 ARBORIST RVW R28050 ARBORIST RVW R25107 ARBORIST RVW R26399 COLONIAL/E7013899 *COLONIAL/E7013899 3/07-4/06 21111 S.CRK RENEWAL 4/1/05-3/31/6 RENEWAL 4/1/05-3/31/6 WATER RES.PROT. FEEDS SERVICE AGREEMENT FOR LUNCHEON 2/15 LUNCHEON 2/15 LUNCHEON 2/15 HE P A&B WALTON HEP A&B TABARES HEP A&B SAKAI HEP A LOOMIS SUPPLIES HAZ WASTE PICKUP SPECIAL SERVICE FEB05 EMERGENCY CLN-UP 2/24 SCRUB &: SEAL FLOORS FLOORS 2/9 &: 2/14 STRIP FLOORS 2/13 DELL PRECISION 9200 NO SUPPLIES A27247 REF: 8163782 SUPPLIES A27323 SUPPLIES A27334 SALES TAX 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 .00 0.00 .00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 .00 0.00 0.00 0.00 FINANCIAL ACCOUNTING PAGB 3 AMOUNT 308.66 625.00 267.50 391.50 135.00 1419.00 295.83 173 .19 469.02 91.90 2700.00 8100.00 10800.00 34789.75 540.00 35.00 70.00 35.00 140.00 150.00 150.00 150.00 BO.OO 530.00 IB.81 1090.00 138.00 95.00 330.00 210.00 185.00 958.00 4044.47 69.71 -85.37 104.75 62.13 151. 22 ¡--y 03/10/05 ACCOUNTING PERIOD: 9JOS CITY OF CUPERTINO CHBCK REGISTER - DISBURSEMENT FUND FUND - 110 SELECTION CRITERIA: transact.trana~date between "03/07/2005" and "03/11/2005" CASH ACCT CHECK NO GENERAL FUND ISSUE DT --------------VENDOR------------- FUND/DEPT 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 TOTAL CHECK 1020 1020 1020 1020 1020 1020 TOTAL CHECK 1020 1020 H20 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 616694 616695 616696 616697 61669B 616699 616700 616701 616702 616702 616702 616702 616703 616704 616704 616704 616704 616704 616705 616706 616707 61670B 616709 616710 616710 616710 616710 616710 616710 616710 616710 616710 03/u/05 M200S 03/11/05 M2005 03/11/05 1242 03/11/05 220 03/11/05 3093 03/11/05 3083 03/11/05 242 03/11/05 243 03/11/05 234 03/11/05 234 03/11/05 234 03/11/05 234 03/11/05 250 03/11/05 260 03/11/05 260 03/11/05 260 03/11/05 260 03/11/05 260 03/11/05 M2005 03/11/05 2361 03/11/05 2843 03/11/05 281 03/11/05 3295 03/11/05 298 03/11/05 298 03/11/05 298 03/11/05 298 03/11/05 29B 03/11/05 29B 03/11/05 298 03/11/05 29B 03/11/05 29B DIAS, JEFF DEPT. OF CONSUMER AFFAIR 1104000 no DIGITAL PRINT IMPRESSION 1101070 DISCOUNT SCHOOL SUPPLY Q. C. DOUGHTY DYNAMIC GRAPHICS, INC. EMPLOYMENT DBVEL DEPT EMPLOYMENT DEVELOPMENT 5806349 5706450 1103600 no no ENGINEERING DATA SERVICE 110 ENGINEERING DATA SERVICE 110 ENGINEERING DATA SERVICE 1100000 ENGINEERING DATA SERVICE 1101070 EUPHRAT MUSEUM OF ART FEDERAL EXPRESS CORP FEDERAL EXPRESS CORP FEDERAL EXPRESS CORP FEDERAL EXPRESS CORP FEDERAL EXPRESS CORP FENG, JASON FIRST BANKCARD FOLGER GRAPHICS INC. GARDENLAND EILEEN GOODWIN GRAINGER INC GRAINGER INC GRAINGER INC GRAINGER INC GRAINGER INC GRAINGER INC GRAINGER INC GRAINGER INC GRAINGER IWC RUN DATE 03/10/05 TIME 10:53:10 5B06349 no 1101500 no 1108601 6308B40 no 5506549 1103400 1108312 110B101 110B312 270B404 270B404 110B407 110B303 1108005 110B312 1108503 1108314 -----DBSCRIPTION------ CONS.AFFRS CPA ATWOOD SW BOND RELEASE ENVELOPES EDS MAILING SUPPLIES A26476 SERVICE AGREEMENT FOR LIQUID LBRY MARCH05 SIT/932-0014-5 SDI/776-5260-0 MAILING NOTICES MAILING NOTICES MAILING NOTICES MAILING NOTICES SERVICE AGREEMENT FOR COURIER SERVICE COURIER SERVICE COURIER SERVICE COURIER SERVICE COURIER SERVICE LIGHTS/SIDEWALK BOND FEB2005 STATEMENT MARCH2005 SCENE PARTS/SUPPLIES A27329 FOOTBRIDGE SERV FEB05 SUPPLIES 20370 SUPPLIES A27324 SUPPLIES A27324 RESPIRATOR RETAINER AN RESPIRATOR RETAINER AN RESPIRATOR RETAINER AN RESPIRATOR RETAINER AN RESPIRATOR RETAINER AN RESPIRATOR RETAINER AN SALES TAX 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 - FINANCIAL ACCOUNTING PAGE 4 AMOUNT 200.00 3996.00 525.98 158.49 648.00 79.00 13641.43 1021. 49 3016.83 3110.54 74.37 204.10 6405.84 3979.17 26.13 13 .09 13 .06 84.85 7.67 144.80 9116.33 16B3.50 2729.99 390.77 2362.50 39.53 50.12 392 .20 368.43 368.43 368.41 368.44 36B.43 368.43 ?-J 03/10/05 ÀCCOUNTING "ERIOD, 9/0S CITY OF CUPERTINO SELECTION CRITERIA: transact. trans_date between "03/07/2005" and "03/11/2005" CHECK REGISTER - DISEURSEMBNT PUND FUND - 110 - GENERAL FUND TOTAL CHECK CASH ACCT CHECK NO 1020 616711 1020 616712 1020 616712 1020 616712 1020 616712 1020 616712 TOTAL CHECK 1020 1020 1020 1020 1020 1020 TOTAL CHECK 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 TOTAL CHECK 1020 1020 1020 616713 616714 616715 616716 616716 616716 616717 616717 616717 616717 616717 616717 616717 616717 616717 616717 616717 616717 616717 616717 61671B 616719 616720 1020 616721 1020 616721 TOTAL CHECK 1020 1020 616722 616723 ISSUE DT --------------VENDOR------------- FUND/DEPT 03/11/05 301 03/11/05 2630 03/11/05 2630 03/11/05 2630 03/11/05 2630 03/11/05 2630 03/11/05 1364 03/11/05 329 03/11/05 2868 03/11/05 2540 03/11/05 2540 03/11/05 2540 03/11/05 03/11/05 03/11/05 03/11/05 03/11/05 03/11/05 03/11/05 03/11/05 03/11/05 03/11/05 03/11/05 03/11/05 03/11/05 03/11/05 334 334 334 334 334 334 334 334 334 334 334 334 334 334 GRAYBAR ELECTRIC CO INC 110B504 GREGORY B. BRAGG & ASSOC 6204550 GREGORY B. BRAGG & ASSOC 6204550 GREGORY B. BRAGG & ASSOC 6204550 GREGORY B. BRAGG & ASSOC 6204550 GREGORY B. BRAGG & ASSOC 6204550 GRIFFIN PAINTING INC 1108507 03/11/05 M 03/11/05 343 03/11/05 M2005 03/11/05 2818 03/11/05 2818 03/11/05 369 03/11/05 3153 HERNING UNDERGROUND SUPP 2708403 ROBERT BRUCE HILL 2809213 HILTI HILTI HILTI 2708403 2708405 270B405 HOME DEPOT CREDIT SERVIC 2708403 HOME DEPOT CREDIT SERVIC 1108314 HOME DEPOT CREDIT SERVIC 4239222 HOME DEPOT CREDIT SERVIC 1108303 HOME DEPOT CREDIT SERVIC 1108314 HOME DEPOT CREDIT SERVIC 1108314 HOME DEPOT CREDIT SERVIC 4239222 HOME DEPOT CREDIT SERVIC 110840B HOME DEPOT CREDIT SERVIC 1108314 HOME DEPOT CREDIT SERVIC 1108303 HOME DEPOT CREDIT SERVIC 1108312 HOME DEPOT CREDIT SERVIC 270B403 HOME DEPOT CREDIT SERVIC 1108408 HOME DEPOT CREDIT SERVIC 1108601 Hargan, Rase Marie 550 ICMA RETIREMENT TRUST-45 110 IVAN, STEVE 110 JAECO JABCO 6308840 1108005 KELLY-MOORE PAINT CO INC 2708405 KELLY-MOORE PAINT CO, IN 1108303 RUN DATE 03/10/05 TIME 10:53:10 -----DESCRIPTION------ SUPPLIES W.COMP CLAIMS FB05/06 W.COMP CLAIMS MAR05 BILL RVW FEB2005 W.COMP CLAIMS FEB2005 BILL RVW JAN2005 DAYCARE/CEILING SUPPLIES PARK PLAN. 1/17-2/17 HAMMER DRILL A27341 SUPPLIES A27327 SET UP BORING AND ACCE PARTS/SUPPLIES A27319 PARTS/SUPPLIES 20153 PARTS/SUPPLIES 20382 PARTS/SUPPLIES 24131 PARTS/SUPPLIES 20179 PARTS/SUPPLIES 24230 PARTS/SUPPLIES A27328 PARTS/SUPPLIES A27300 PARTS/SUPPLIES 20152 PARTS/SUPPLIES PARTS/SUPPLIES 20157 PARTS/SUPPLIES 20305 PARTS/SUPPLIES 20155 PARTS/SUPPLIES 13276 Refund: check - Trip c *ICMA SW BOND RELEASE SUPPLIES SUPPLIES PAINT SUPPLIES 20156 PAINT SUPPLIES A27306 SALES TAX 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 .00 0.00 0.00 0.00 - FINANCIAL ACCOUNTING PAGE 5 AMOUNT 2692 .42 30.06 2000.00 1653.75 204.72 1653.75 273.04 5785.26 1312.00 8.54 3985.47 493.62 300.48 4106.65 4900.75 90.91 43.08 34.45 16.21 39.22 39.83 127.46 492.87 50.51 56.19 43.08 .06 51.70 34.16 1128.73 284.00 6027.14 4050.00 87.23 353.07 440.30 44.86 117.65 ¡'-0 03110105 ACCOUNTING PERIOD: 9/05 CITY OF CUPERTINO SELECTION CRITERIA: tra.nsact.trans date between "03/07/2005" and "03/11/2005" CHECK REGISTER - DISBURSEMENT FUND FUND - 110 - GENERAL FUND CASH ACCT CHECK NO 1020 616723 TOTAL CHECK 1020 1020 1020 TOTAL CHECK 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 616724 616725 616725 616726 616727 616728 616729 616730 616731 616732 616733 616734 616735 616736 616737 616738 616739 616740 616741 1020 616742 1020 616742 TOTAL CHECK 1020 1020 1020 1020 1020 1020 616743 616743 616743 616743 616743 616743 03/11/05 3153 ISSUE DT --------------VENDQR------------- FUND/DEPT KELLY-MOORE PAINT CO, IN 1108303 03/11/05 ME2005 03/11/05 03/11/05 1972 1972 KERSEY, PAUL 1100000 03/11/05 1396 03/11/05 M 03/11/05 M 03/11/05 M 03/11/05 M 03/11/05 25BB 03/11/05 M200S 03/11/05 1599 03/11/05 32B7 03/11/05 2567 03/11/05 1023 03/11/05 465 03/11/05 32B5 03/11/05 474 03/11/05 302 03/11/05 3109 03/11/05 2156 03/11/05 2156 03/11/05 493 03/11/05 493 03/11/05 493 03/11/05 493 03/11/05 493 03/11/05 493 KIMBALL-MIDWEST KIMBALL-MIDWEST 6308840 6308840 LIEBERT CASSIDY WHITMORE 1104510 Lafever, Yvonne 550 Lederer, Lee 550 Logan, Jesse 550 Ludemann, Marie (Charlot 550 RICHARD A. MADDEN 1104400 MAHURIN, GREG HO MANAGED HEALTH NETWORK I 1104510 ** MEYERS NAVE 1104300 MISDU HO MASSOUD MODJTEHEDI 1107502 MOUNTAIN VIEW GARDEN CEN 1108504 MPL/LAERDAL 1104400 NATIONAL BUSINESS FURNIT 1106265 NATIONAL DEFERRED COM PEN 110 NATIONAL ELEVATOR CO. IN 570B510 NATIONAL PLANT SERVICES 2109612 NATIONAL PLANT SERVICES 2308004 OFFICE DEPOT OFFICE DEPOT OFFICE DEPOT OFFICE DEPOT OFFICE DEPOT OFFICE DEPOT 1104310 1106265 1108201 1107405 1107301 1104300 RUN DATE 03/10/05 TIME 10:53:10 -----DESCRIPTION-~---- PAINT SUPPLIES A27306 LOST PYRL CK 77127 TERMINAL LUGS 27420 FLEET SUPPLIES A27331 SERVICES TO 1/31/05 Refund: Check - Trip c Refund: Check - Trip c Refund: Check - Trip c Refund: Check - Trip c VACUUM REPAIR/VALLCO SW BOND RELEASE EAP MARCH 2005 BRITT VS C.C.COUNCIL J TRYBUS 385960533 PLAN REVIEWS JAN2005 LANDSCAPE SUPPLIES BP TRAINING MANIKIN REVESIBLE EASEL/WHITES *NAT'L DEF MARCH2005 MAINTENANCE CATCH BASINS 12/6-1/7 CATCH BASINS 12/6-1/7 OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES SALES TAX 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 PAGE 6 AMOUNT 258.34 375.99 227.87 29.95 226.16 256.11 192.00 2B4.00 150.00 2B4.00 2B4.00 107.54 3330.00 91B.74 B207.47 221.50 99434.00 95.80 25B7.1B 1336.78 17516.15 115.00 5265.00 46800.00 52065.00 119.65 1120.92 26.77 16.59 32.64 6.62 - FINANCIAL ACCOUNTING ð'-7 03/10/05 ACCOUNTING PERIOD, 9/0S CHECK REGISTER CITY OF CUPBRTINO DISBURSEMENT FUND SELECTION CRITERIA: transa.çt..t.rans~date between "03/07/2005" and "03/~1/200S" FUND - 110 - GENERAL FUND CASH ACeT CHECK NO 1020 1020 1020 1020 1020 1020 1020 TOTAL CHECK 1020 1020 1020 TOTAL CHECK 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 TOTAL CHECK 1020 1020 1020 1020 1020 1020 1020 1020 TOTAL CHECK 1020 1020 TOTAL CHECK 1020 1020 1020 1020 1020 1020 TOTAL CHECK 616743 616743 616743 616743 616743 616743 616743 616744 616745 616745 616746 616746 61.6746 616746 616746 616746 616746 616746 616746 616746 616746 616747 616748 616748 616748 616748 616748 616748 616748 616749 616749 616750 616750 616750 616750 616750 616750 ISSUE DT --------------VENDOR------------- FUND/DEPT 03/11/05 493 03/11/05 493 03/11/05 493 03/11/05 493 03/11/05 493 03/11/05 493 03/11/05 493 03/11/05 501 03/11/05 500 03/11/05 500 03/11/05 03/11/05 03/11/05 03/11/05 03/11/05 03/11/05 03/11/05 03/11/05 03/11/05 03/11/05 03/11/05 981 981 981 981 981 981 '" 981 981 981 981 OFFICE DEPOT OFFICE DEPOT OFFICE DEPOT OFFICE DEPOT OFFICE DEPOT OFFICE DEPOT OFFICE DEPOT OPERATING ENGINEERS ~3 l101201 1107301 ll03500 ll04300 1104300 1104300 l104300 110 OPERATING ENGINEERS PUB 1104510 OPERATING ENGINEERS PUB 110 ORCHARD SUPPLY HARDWARE ORCHARD SUPPLY HARDWARE ORCHARD SUPPLY HARDWARE ORCHARD SUPPLY HARDWARE ORCHARD SUPPLY HARDWARE ORCHARD SUPPLY HARDWARE ORCHARD SUPPLY HARDWARE ORCHARD SUPPLY HARDWARE ORCHARD SUPPLY HARDWARE ORCHARD SUPPLY HARDWARE ORCHARD SUPPLY HARDWARE olson, Edwin PER S PER S PER S PER S PER S PER S PER S PER S PER S PACIFIC GAS & ELECTRIC PACIFIC GAS & ELECTRIC PACIFIC GAS & ELECTRIC PACIFIC GAS & ELECTRIC PACIFIC GAS & ELECTRIC PACIFIC GAS & ELECTRIC RUN DATE 03/10/05 TIME 10:53:10 03/11/05 M 03/11/05 833 03/11/05 833 03/11/05 833 03/11/05 833 03/11/05 833 03/11/05 833 03/11/05 833 03/11/05 833 03/11/05 833 03/11/05 513 03/11/05 513 03/11/05 513 03/11/05 513 03/11/05 513 03/11/05 513 6308840 1108315 6308840 6308840 1108303 1108314 1108315 6308840 2708403 2708405 1108408 550 110 110 110 110 110 110 110 110 110 1108602 1104400 1108506 4259313 1108407 1108502 ----~DESCRIPTION------ OFFICE SUPPLIES REF: 275625678001 OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES JAN REMAINDER H & W P.W. RETIREES H & W P.W. EMPLOYEES PARTS/SUPPLIES PARTS/SUPPLIES PARTS/SUPPLIES PARTS/SUPPLIES PARTS/SUPPLIES PARTS/SUPPLIES PARTS/SUPPLIES PARTS/SUPPLIES PARTS/SUPPLIES PARTS/SUPPLIES PARTS/SUPPLIES 27414 24228 27415 27414 24292 20399 24229 27419 27130 27126 A27304 Refund: Check - Trip c BUYBACK SPECIAL BUYBACK EMPLOYEE EMPLOYEE OE3 EMPLOYER/OE3 1959 SURVIVOR 1959 SURVIVOR COUNCIL 1/29-3/01 1/29-3/02 1/27-2/26 4H 1/29-3/01 eeep 1/29-3/0l 1/29-3/01 COMM HALL SALES TAX 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 PAGE 7 AMOUNT 63.79 -8.92 53.38 356.80 49.69 65.46 30.93 1934.32 685.35 3812.50 4880.00 8692.50 44.76 19.79 50.22 -8.21 41.70 42.74 48.12 42.65 54.11 57.70 609.54 1003.12 300.00 54.34 139.65 938.18 16363.40 3155.68 3155.68 109.74 23916.67 2.00 216.60 218.60 45.17 110.74 37.66 496.98 7.66 1839.95 2538.16 - FINANCIAL ACCOUNTING g-l 03/10/05 ACCOUNTING PERIOD, 9/0S CITY OF CUPERTINO CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA, transact. trans_date between "03/07/2005" and "03/1:1/2005" FUND - 110 - GENERAL FUND CASH ACCT CHECK NO 1020 1020 1020 1020 :1020 :1020 1020 :1020 :1020 1020 1020 1020 :1020 :1020 :1020 :1020 1020 :1020 :1020 TOTAL CHECK 1020 :1020 :1020 1020 :1020 1020 1020 :1020 1020 1020 1020 TOTAL CHECK 1020 1020 1020 1020 1020 1020 61675:1 6:1675:1 616751 6:16751 61675:1 6:1675:1 616751 616751 616751 616751 61675:1 616751 616751 616751 616751 616751 616751 616751 616751 616752 616753 616754 616755 616756 616757 616758 616758 616758 616758 616758 616759 616760 616761 616762 616763 616764 ISSUE DT --------------VENDOR------------- FUND/DEPT 03/11/05 513 03/11/05 513 03/11/05 513 03/11/05 513 03/11/05 513 03/11/05 513 03/11/05 513 03/11/05 513 03/11/05 513 03/11/05 513 03/11/05 513 03/11/05 513 03/11/05 513 03/11/05 513 03/11/05 513 03/11/05 513 03/11/05 513 03/11/05 513 03/11/05 513 03/11/05 3280 03/11/05 515 03/11/05 1952 03/11/05 524 03/11/05 526 03/11/05 533 03/11/05 542 03/11/05 542 03/11/05 542 03/11/05 542 03/11/05 542 03/11/05 1929 03/11/05 1810 03/11/05 M2005 03/11/05 2406 03/11/05 3251 03/11/05 2043 PACIFIC GAS & ELECTRIC PACIFIC GAS & ELECTRIC PACIFIC GAS & ELECTRIC PACIFIC GAS & ELECTRIC PACIFIC GAS & ELECTRIC PACIFIC GAS & ELECTRIC PACIFIC GAS & ELECTRIC PACIFIC GAS & ELECTRIC PACIFIC GAS & ELECTRIC PACIFIC GAS & ELECTRIC PACIFIC GAS & ELECTRIC PACIFIC GAS & ELECTRIC PACIFIC GAS & ELECTRIC PACIFIC GAS & ELECTRIC PACIFIC GAS & ELECTRIC PACIFIC GAS & ELECTRIC PACIFIC GAS & ELECTRIC PACIFIC GAS & ELECTRIC PACIFIC GAS & ELECTRIC PACIFIC SOD 5606620 11.08303 1108312 1108314 1108315 1.108407 1108501 1108503 1108504 1108505 1108506 1108507 1108511 1108513 1108602 1108830 5208003 5708510 5606640 1108315 PACIFIC WEST SECURITY IN 1108503 1108201 PAPA PD PROGRAMMING INC PENINSULA DIGITAL IMAGIN 110 PERS LONG TERM CARE PROG 110 PINE CONE LUMBER FINE CONE LUMBER PINE CONE LUMBER PINE CONE LUMBER PINE CONE LUMBER LEON C. PIROFALO 1108601 1108314 1108303 1108303 1108303 1108314 1107302 PLAYGROUND BY DESIGN, IN 1108314 1104400 PREETZ, WILLIAM RELIANCE METALCENTER CARTER J. ROBINSON RUDE'S PEST MANAGEMENT RUN DATE 03/10/05 TIME 10:53:10 1108503 1104400 1108501 -----DESCRIPTION------ 1108504 1/26-2/24 1/26-2/24 1/26-2/24 1/26-2/24 1/26-2/24 1/26-2/24 1108504 1108504 1108504 1108504 1:108504 1108504 1108504 1108504 1108504 1108504 1108504 1108504 SPORTS TURF A27317 SERVICE CALL 2/04 MBRSHP RNWL J.RECORDS UPGRADES AND TECH SUPP IMPROVE PLANS PERS LTC/2405 SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES G.PLAN CONSULT JANOS SPIRAL SLIDE TUITION EXPENSE STAINLESS SHEET 27336 SERVICE AGREEMENT FOR RODENT BAIT SALES TAX 0.00 .00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 - FINANCIAL ACCOUNTING PAGB B AMOUNT 491.15 1389.06 107.00 335.41 137.68 1266.46 3193.05 1757.31 4072.53 1398.89 175.21 708.78 425.08 375.00 2495.96 52.04 7.91 3153.19 178.05 21719.76 257.79 145.00 35.00 750.00 221. 48 104.42 56.60 -103.51 506.38 254.06 722.35 1435.88 2436.40 4812.11 276.00 451. 39 1600.00 180.00 %-9 03/10/05 CITY OF CUPERTINO PAGE 9 ACCOUNTING PERIOD, 910\ CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact .trans date betweeo "03/07/2005" and "03/11/2005" FUND - no - GENERAL FUND CASH ACCT CHECK NO ISSUE DT -~------------VENDOR------------- FUND/DEPT -----DESCRIPTION------ SALES TAX AMOUNT 1020 616764 03/n/05 2043 RUDE t S PEST MANAGEMENT 1108503 RODENT BAIT 0 .00 180 .00 1020 616764 03/n/05 2043 RUDE'S PEST MANAGEMENT 1108504 RODENT BArT 0 .00 180. 00 1020 616764 03/n/05 2043 RUDE'S PEST MANAGEMENT n08505 RODENT BAIT 0.00 180 .00 1020 616764 03/n/05 2043 RUDE'S PEST MANAGEMENT n08506 RODENT BAIT 0.00 180. 00 TOTAL CHECK 0.00 900 .00 1020 616765 03/n/05 M Ramsauer, Alice 550 Refund: Check - Trip c 0.00 150.00 1020 616766 03/11/05 2170 SAN JOSE GENERATOR 6308840 REBUILD STARTER 27345 0.00 102.84 1020 616767 03/11/05 621 THE MERCURY NEWS 1104300 LEGAL NOTICING 0.00 390.78 1020 616768 03/n/05 2224 SANTA CLARA CNTY CLERK/R no N.DECLAR. PINN CONSTR 0.00 50.00 1020 616769 03/11/05 2228 SANTA CLARA COUNTY SHERr no FUNDERBURK 04ED12246 0.00 36.09 1020 616772 03/11/05 5n SBC/MCI 1101000 731-7142 FEB 2005 0.00 176.49 1020 616772 03/n/05 5n SBC/Mcr 1102100 731-7142 FEB 2005 0.00 147.07 1020 616772 03/11/05 511 SBC/MCI 1101500 731~7142 FEB 2005 0 .00 323.56 1020 616772 03/11/05 5n SBC/Mcr 1104300 731-7142 FEB 2005 o. 00 264.10 1020 616772 03/n/05 5n SBC/Mcr 1103300 731-7142 FEB 2005 0.00 58. 83 1020 H6772 03/n/05 5n SBC/Mcr 1103500 731-7142 FBB 2005 0.00 88 .24 1020 616772 03/11/05 5n SBC/Mcr 1104000 731-7142 FEB 2005 .0.00 88 .24 1020 616772 03/11/05 5n SBc/Mcr n04100 731-7142 FBB 2005 0.00 176 .49 1020 H6772 03/n/05 5n SBC/MCI 1104200 731-7142 FEB 2005 0 .00 88 .24 1020 616772 03/n/05 5n SBC/Mcr 1104510 731-7142 FEB 2005 0 .00 176 .49 1020 616772 03/n/05 5n SBC/MCI 1106647 731-7142 FEB 2005 0.00 29 .41 1020 616772 03/11/05 5n SBC/Mcr 1104530 731-7142 FEB 2005 0.00 205. 90 1020 616772 03/11/05 5n SBC/Mcr 1104400 731-7142 FEB 2005 0.00 88 .24 1020 616772 03/11/05 5n SBC/Mcr 1106265 731-7142 FEB 2005 0.00 205 .90 1020 616772 03/11/05 5n SBC/Mcr 1106100 731-7142 FEB 2005 0.00 88.24 1020 616772 03/11/05 5n SBC/Mcr 1106265 731-7142 FEB 2005 0.00 470 .64 1020 616772 03/11/05 5n SBC/Mcr 1106265 731-7142 FEB 2005 0 .00 58 .83 1020 616772 03/11/05 5n SBC/Mcr 1106529 731-7142 FEB 2005 0 .00 29 .41 1020 616772 03/11/05 5n SBC/Mcr 1106500 731-7142 FEB 2005 o. 00 352 .9B 1020 616772 03/11/05 5n SBC/Mcr 1107200 731-7142 FEB 2005 0.00 88 .24 1020 616772 03/11/05 5n SBC/Mcr 1107301 #731-7142 FEB 2005 0.00 264 .73 1020 616772 03/11/05 511 SBC/Mcr 1101200 731-7142 FEB 2005 0.00 88.24 1020 616772 03/11/05 511 SSC/Mcr 1107302 731-7142 FEB 2005 0.00 68 .83 1020 616772 03/11/05 511 SBC/Mcr 1108504 731~7142 FEB 2005 0.00 117. 66 1020 616772 03/11/05 511 SBC/MCI 1107501 731-7142 FEB 2005 0 .00 382 .39 1020 616772 03/11/05 511 SBC/Mcr 1107502 731-7142 FEB 2005 o. 00 29 .41 1020 616772 03/11/05 511 SBC/Mcr 1107503 731-7142 FEB 2005 o. 00 117. 66 1020 616772 03/11/05 511 SBC/Mcr 1108001 731-7142 FEB 2005 0.00 147. 07 1020 616772 03/11/05 511 SBC/Mcr 1108101 731-7142 FEB 2005 0.00 279. 14 1020 616772 03/11/05 511 SBC/Mcr 1108102 731-7142 FEB 2005 o. 00 29 .41 1020 616772 03/11/05 511 SBC/Mcr 1106265 731-7142 FEB 2005 0 .00 B8 . 24 1020 61.6772 03/11/05 511 SBC/Mcr 1108501 731-7142 FEB 2005 0 .00 662 .36 1020 616772 03/11/05 511 SBC/Mcr 1108503 731-7142 FEB 2005 o. 00 848 .29 1020 616772 03/11/05 511 SBC/Mcr 1108507 731-7142 FES 2005 0 .00 58.83 1020 616772 03/11/05 511 SBC/Mcr 5606620 731-7142 FEB 2005 o. 00 294.15 RUN DATE 03/10/05 TrME 10:53:10 - FINANCrAL ACCOUNTING f-(ð 03110/05 ACCOUNTING PERIOD: 9)05 CITY OF CUPERTINO SELECTION CRITERIA: transact. trans_date between "03/07/2005" and "03/1:1/2005" CHECK REGISTER - DISBURSEMENT FUND FUND - 110 - GENERAL FUND CASH ACeT CHECK NO 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 TOTAL CHECK 1020 1020 1020 TOTAL CHECK 1020 1020 1020 1020 1020 1020 TOTAL CHECK 1020 1020 1020 1020 1020 1020 1020 1020 TOTAL CHECK 1020 616772 616772 616772 616772 616772 616772 616772 616772 616772 616772 616772 616772 616772 616772 616772 616772 616773 616774 616774 616775 616776 616777 616777 616777 616777 616778 616779 6:16780 616781 616782 616783 616783 616783 616784 ISSUE DT --------------VENDOR------------- FUND/DEPT 03/11/05 511 03/11/05 511 03/11/05 511 03/11/05 511 03/11/05 511 03/11/05 511 03/11./05 511 03/11/05 511 03/11/05 511 03/U/05 511 03/11/05 511 03/11/05 511 03/11/05 511 03/11/05 511 03/11/05 511 03/11/05 511 03/11/05 ME2005 03/11/05 2810 03/11/05 2810 03/11/05 1523 03/11/05 2484 03/11/05 3171 03/11/05 3171 03/11/05 3171 03/11/05 3171 03/U/05 1011 03/11/05 677 03/11/05 1883 03/11/05 3241 03/11/05 1993 03/11/05 727 03/11/05 727 03/11/05 727 03/11/05 1154 SSC/Mcr SSC/MCr SEC/MCr SEC/MCr SSC/MCI SEC/MCI SEC/MCr SEC/MCI SEC/MCI SEC/MCI SSC/MCI SBC/MCI SSC/Mcr SSC/Mcr SSC/Mcr SSC/MCI 5706450 1108601 1108602 5208003 2308004 5708510 1108201 6104800 5606620 5606640 1107301 1106647 1108511 1108504 1108513 1108407 SKEELS, V. DEAN 1100000 SMART & FINAL SMART & FINAL 1106344 1101065 JANA SOKALE 2809213 SPRAY MART II 2708405 STAPLES BUSINESS ADVANTA 1107405 STAPLES BUSINESS ADVANTA 1107301 STAPLES BUSINESS ADVANTA 1104310 STAPLES EUSINESS ADVANTA 1104310 STATE BOARD OF EQUALIZAT 110 STATE STREET BANK & TRUS 110 SUNGARD PENTAMATION INC. 1104100 THOMAS REID ASSOCIATES 2809213 TREASURER OF ALAMEDA COU 110 U S POSTMASTER U S POSTMASTER U S POSTMASTER 5806349 5806249 5806449 UNITED WAY OF SANTA CLAR 110 RUN DATE 03/10/05 TIME 10:53:10 -----DEScRIPTrON------ 731-7142 FEE 2005 731-7142 731-7142 FEB 2005 FEB 2005 731-7142 FEB 2005 731-7142 FEB 2005 731-7142 FEB 2005 731-7142 FEB 2005 731-7142 FES 200S 731-7142 FEB 2005 731-7142 FEB 2005 731-7142 FEB 2005 731-7142 FES 2005 731-7142 FEB 2005 731-7142 FEB 2005 731-7142 FEB 2005 731-7142 FEB 2005 LOST PAYROLL CK 78100 SUPPLIES A26480 SUPPLIES A26480 ENV.PLAN. 9/27-2/11 PARTS/LABOR A27325 OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES 2/2005 PREPAYMENT * PERS DEF MONTEREY J.CHANG S.CREEK CORRIDOR PRJ. A LOPEZ JR 566398126 POSTAGE STAMPS POSTAGE STAMPS POSTAGE STAMPS UNITED WAY SALES TAX 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 .00 0.00 .00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 .00 0.00 0.00 0.00 .00 0.00 0.00 0.00' 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 .00 .00 0.00 - FINANCIAL ACCOUNTING PAGE 10 AMOUNT 352.98 88.24 117.66 29.41 29.41 130.32 205.85 558.88 147.07 29.41 58.83 264.73 58.83 31.39 105.00 14.69 8894.65 95.36 46.78 20.00 66.78 6928.97 184.26 71.12 2.15 162.76 53.95 289.98 1153.00 3843.67 750.00 4208.21 253.84 74.00 74.00 74.00 222.00 72 .00 f- r( 03/10/05 ACCOUNTING PERIOD: 9/05 CITY OF CUPERTINO SELECTION CRITERIA: transac:t.trans_date between "03/07/2005" and "03/11/2005" CHECK REGISTER . DISBURSEMENT FUND CASH ACCT CHECK NO FUND - 110 - GENERAL FUND 1020 6167B5 1020 616786 1020 616786 1020 616786 1020 616786 1020 616786 TOTAL CHECK 1020 616787 1020 616788 1020 616789 TOTAL CASH ACCOUNT TOTAL FUND TOTAL REPORT ISSUE DT --------------VENDOR---~--------- FUND/DEPT 03/11/05 3300 VICKERS CONCRETE SAWING, 1108504 03/11/05 774 WESTERN HIGHWAY PRODUCTS 2708405 03/11/05 774 WESTERN HIGHWAY PRODUCTS 2708405 03/11/05 77' WESTERN HIGHWAY PRODUCTS 2708405 03/11/05 774 WESTERN HIGHWAY PRODUCTS 2708405 03/11/05 774 WESTERN HIGHWAY PRODUCTS 2708405 03/11/05 3301 WILDFANG TRANSPORTATION 6308840 03/11/05 2561 WORLD POINT ECC, INC. 1104400 03/11/05 3282 PLAY-WELL TEKNOLOGIES 5806349 RUN DATE 03/10/05 TIME 10:53:10 ----~DESCRIPTION------ SAWING REF: INV 359290 FY 2004-2005 OPEN PURC FY 2004-2005 OPEN PURC FY 2004-2005 OPEN PURC FY 2004-2005 OPEN PURC TRANSPORTATION AED CARDS A25841 SERVICE AGREEMENT FOR SALES TAX 0.00 o. 00 0 .00 0.00 0 .00 0 .00 0 .00 0.00 0.00 0.00 0.00 0.00 0.00 - FINANCIAL ACCOUNTING PAGE 11 AMOUNT 350.00 -2209.93 110.00 1441.08 2441.08 129.90 1912.13 400.00 114.67 3423 .34 511669.74 511669.74 511669.74 f-l:1. DRAFT RESOLUTION NO. 05-047 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO ALLOWING CERTAIN CLAIMS AND DEMANDS PAYABLE IN THE AMOUNTS AND FROM THE FUNDS AS HEREINAFTER DESCRIBED FOR GENERAL AND MISCELLANEOUS EXPENDITURES FOR THE PERIOD ENDING MARCH 18,2005 WHEREAS, the Director of Administrative Services or her designated representative has certified to accuracy of the following claims and demands and to the availability of funds for payment hereof; and WHEREAS, the said claims and demands have been audited as required by law. NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby allows the following claims and demands in the amounts and from the funds as hereinafter set forth in Exhibit "A". CERTIFIED: ~~ 0 W-VJ-07J-·1 Director of Administrative Services PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this ~day of April, 2005, by the following vote: Vote Members of the Citv Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED: City Clerk Mayor, City of Cupertino f-I J {a 03/17 /05 CITY OF CUPERTINO PAGE 1 ACCOUNTING PERIOD: 9/0'; C.HECK REGISTER DISBURSEMENT pmm SELECTION CRITERIA: transact . trans_date between "03/14/2005" and "03/18/2005" FUND - no - GENERAL FUND CASH ACCT CHECK NO ISSUE DT - - - ----- - -----VENDOR- - - ----- -- - -- FUNO/DEPT ~---~DESCRIPTION------ SALES TAX AMOUNT 1020 615271 V 12/17/04 M200S COYOTE POINT MUSEUM 5506549 ADMISSION FEES 0.00 -64.00 1020 616720 V 03/11/05 M2005 IVAN, STEVE nO SW BOND RELEASE 0.00 -4050.00 1020 616790 03/1B/05 1695 3M 2708405 SUPPLIES TPM-S 0.00 897 .12 1020 616790 03/18/05 1695 3M 2708405 SUPPLIES TPM-5 0 .00 434 . 84 1020 616790 03/18/05 1695 3M 2708405 SUPPLIES TPM-S .00 298 .77 1020 616790 03/18/05 1695 3M 270B405 SUPPLIES TPM-S O. 00 298 .37 1020 616790 03/18/05 1695 3M 2706405 SUPPLIES 'TPM-5 o. 00 894 .17 TOTAL CHECK o. 00 2823.27 1020 616791 03/18/05 4 AT & T 1108501 MAR2005 STATEMENT 0 .00 23 .97 1020 616791 03/18/05 4 A T & T 1108501 MAR2005 STATEMENT 0 .00 23 .97 1020 616791 03/18/05 4 A T & T 1108501 MAR2005 STATEMENT 0 .00 56. 80 1020 616791 03/la/05 4 A T & T 1108501 MAR2005 STATEMENT o. 00 23 . 97 1020 616791 03/lB/05 A T & T 1108502 MAR2005 STATEMENT 0.00 52 . 51 1020 616791 03/18/05 4 A T & T 1108501 MAR2005 STATEMENT o. 00 23 .97 TOTAL CHECK 0 .00 205 .19 1020 616792 03/18/05 ABAG POWER PURCHASING PO 1108501 1/20-2/25 o. 00 574. 97 1020 616792 03/18/05 ABAG POWER PURCHASING PO 1108509 1/20-2/25 0 .00 27. 13 1020 616792 03/18/05 ABAG POWER PURCHASING PO 1108507 1/20-2/25 0 .00 168. 14 1020 616792 03/lB/05 9 ABAG POWER PURCHASING PO 1108508 1/20-2/25 0.00 25 .39 1020 616792 03/18/05 9 ABAG POWER PURCHASING PO 5708510 1/20-2/25 0.00 249 .96 1020 616792 03/18/05 9 ABAG POWER PURCHASING PO 1108505 1/20-2/25 .00 107 .54 1020 616792 03/18/05 9 ABAG POWER PURCHASING PO 1108504 1/20-2/25 O. 00 933 .40 1020 616792 03/18/05 9 ABAG POWER PURCHASING PO 5606620 1/20-2/25 .00 337 .37 1020 616792 03/18/05 ABAG POWER PURCHASING PO 1108503 1/20-2/25 0 .00 330 .85 1020 616792 03/18/05 ABAG POWER PURCHASING PO 1108506 1/20-2/25 o. 00 56 . 08 1020 616792 03/18/05 ABAG POWER PURCHASING PO 1108513 1/20-2/25 .00 34 . 08 TOTAL CHECK o. 00 2844. 91 1020 616793 03/18/05 2982 ABLE UNDERGROUND 1108314 UNCLOG PLAYGROUND DRN 0.00 250.00 1020 616794 03/18/05 3210 AETNA 6414570 LONG TERM DIB 621726 0.00 3298.55 1020 616795 03/18/05 28 AIRGAS NCN 1108303 FY 2004-2005 OPEN PURC 0 .00 89. 11 1020 616795 03/18/05 28 AIRGAS NeN 1108303 FY 2004-2005 OPEN PURe 0 .00 46 .33 TOTAL CHECK 0.00 135.44 1020 616796 03/18/05 2276 ALHAMBRA 1104510 BOTTLED DRINKING \ITR .00 212.71 1020 616796 03/18/05 2276 ALHAMBRA 1104510 BOTTLED DRINKING \ITR o. 00 84.05 TOTAL CHECK O. 00 296.76 1020 616797 03/18/05 2319 ALL CITY MANAGEMENT SERV 1108201 CROSSING GUARDS MAROS 0.00 7786.89 1020 616798 03/18/05 M ANGAJALA, RAVI 580 Refund: Check - WINTER 0.00 269.00 1020 616799 03/18/05 968 SAP AUTO PARTS 630BB40 FY 2004-2005 OPEN PURe 0.00 25.85 1020 616799 03/18/05 968 SAP AUTO PARTS 630BB40 FY 2004-2005 OPEN PURe o. 00 33 .25 1020 616799 03/18/05 968 SAP AUTO PARTS 6308840 FY 2004-2005 OPEN PURe o. 00 306 .26 RUN DATE 03/17/05 TIME 11:28:32 - FINANCIAL ACCOUNTING ¡-If 03/17/05 ACCOUNTING PERIOD: 9105 CITY OF CUPERTINO CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact. trans date between "03/~4/200S" and "03/~ß/2005" FUND - ~~o - GENERAL FUND CASH ACCT CHECK NO 1020 1020 1020 1020 1020 1020 1020 TOTAL CHECK 1020 1020 1020 1020 1020 616799 616799 616799 6~6799 616799 616799 6~6799 616800 6~6801 616802 616803 616804 1020 616805 1020 616805 1020 616805 TOTAL CHECK 1020 1020 1020 1020 TOTAL CHECK 1020 1020 TOTAL CHECK 1020 616806 616807 616808 616808 616809 616809 616810 1020 616811 1020 616811 1020 616811 1020 616811 1020 616811 TOTAL CHECK 1020 1020 1020 616812 616813 616814 ISSUE DT --------------VENDOR------------- FUND/DEPT 03/1S/05 96S 03/1S/05 96S 03/18/05 968 03/18/05 968 03/18/05 968 03/18/05 968 03/18/05 968 03/18/05 M 03/18/05 720 03/18/05 3196 03/18/05 91 03/1S/05 3063 03/18/05 2063 03/18/05 2063 03/18/05 2063 03/18/05 M 03/18/05 130 03/18/05 124 03/18/05 124 03/18/05 1476 03/18/05 1476 03/18/05 M 03/18/05 144 03/18/05 144 03/18/05 144 03/18/05 144 03/18/05 144 03/18/05 152 03/18/05 2908 03/18/05 1612 BAP AUTO PARTS BAP AUTO PARTS BAP AUTO PARTS BAP AUTO PARTS BAP AUTO PARTS BAP AUTO PARTS BAP AUTO PARTS BARANOWSKI, JOELLE BATTERY SYSTEMS BAY AREA ECONOMICS DR JOEL BERGER DINA BISTRY BRIDGE WIRELESS BRIDGE WIRELESS BRIDGE WIRELESS CABEBE, ELWYN 6308840 6308840 6308840 6308840 630S840 6308840 6308840 sso 6308840 1104330 5806449 5806449 1108501 1108501 1108501 CALIFORNIA PARK AND RECR 1108201 sso CALIFORNIA SAFETY & CLEA 1108407 CALIFORNIA SAFETY & CLEA 1108407 CANNON DESIGN GROUP CANNON DESIGN GROUP CARUTH, MONIQUE CASH CASH CASH CASH CASH no no sso 5606640 1106647 5606620 5606620 5606680 CENTURY GRAPHICS CEB:CONTINUING EDUCATION 1101500 5606620 BARRIE D COATE RUN DATE 03/17/05 TIME 11:28:32 no -----DESCRIPTION------ FY 2004-2005 OPEN PURC FY 2004-2005 OPEN PURC FY 2004-2005 OPEN PURC FY 2004-2005 OPEN PURC FY 2004-2005 OPEN PURC FY 2004-2005 OPEN PURC FY 2004-2005 OPEN PURC RefUnd: Check - WINTER FY 2004-2005 OPEN PURC INITIATIVE ANALYSIS SERVICE AGREEMENT FOR SERVICE AGREEMENT FOR SUPPLIES SUPPLIES SUPPLIES Refund: Check - REFUND MBRSHP RNWL B.RIZZO GAS CANS A27296 GAS CANS A27296 ARCHITECT RVW R25107 ARCHITECT RVW R28476 Refund: Check - REFUND P.CASH 9/11-3/09/05 P.CASH 9/11-3/09/05 P.CASH 9/11-3/09/05 P.CASH 9/11-3/09/05 P.CASH 9/11-3/09/05 HANDLING CLAIMS AG05 SUPPLIES ARBORIST RVW R28890 SALES TAX .00 .00 .00 0.00 .00 .00 .00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 .00 0.00 .00 0.00 0.00 0.00 0.00 0.00 - FINANCIAL ACCOUNTING {-IS PAGS 2 AMOUNT 99.42 40.00 46.18 259.82 44.30 22.74 7.99 885.81 114.00 34.59 825.43 90.00 79.86 324.75 359.39 168.42 852.56 750.00 125.00 87.06 250.87 337.93 271.25 499.35 770.60 100.00 111.79 32.16 6.39 41.11 11.12 202.57 102.29 1747.91 660.50 03/17/05 ACCOUNTING PERIOD, 9/05 CHECK REGISTER CITY OF CUPERTINO DISBURSBMBNT FUND SELECTION CRITERIA: tra.nsa.ct.trans date between "03/14/2005" and "03/18/2005" FUND - 110 - GENERAL FUND 1020 CASH ACeT CHECK NO 616815 1020 1020 TOTAL CHECK 1020 6.16816 616816 616817 1020 616818 1020 616818 TOTAL CHECK 1020 1020 1020 1020 1020 TOTAL CHECK 1020 1020 1020 1020 1020 1020 1020 1020 TOTAL CHECK 1020 1020 1020 1020 1020 1020 1020 1020 1020 616819 616819 616819 616819 616819 616820 616821 616822 616823 616824 616825 616826 616826 616827 616828 616829 616830 616831 616832 616833 616834 616834 03/18/05 173 ISSUE DT --------------VENDOR------------- FUND/DEPT 03/18/05 03/18/05 1606 1606 COCA-COLA BOTTLING OF CA 5706450 COLOUR SHOPPE DRAPERIES COLOUR SHOPPE DRAPERIES CREATIVE GROUP 4239222 4239222 1103300 CUPERTINO CHAMBER OF COM 1101000 CUPERTINO CHAMBER OF COM 1101200 CUPERTINO SUPPLY INC CUPERTINO SUPPLY INC CUPERTINO SUPPLY INC CUPERTINO SUPPLY INC CUPERTINO SUPPLY INC 5a06649 110a507 1106647 1106647 1106647 D. ROSS EQUIPMENT REPAIR 630aa40 NINA DARUWALLA 1104400 DE ANZA SERVICES INC 110a512 DEEP CLIFF ASSOCIATES L 5a06449 DEPARTMENT OF JUSTICE 1104510 DEPARTMENT OF TRANSPORTA 110a602 DIRECT SAFETY COMPANY DIRECT SAFETY COMPANY DU-ALL SAFETY 110a303 110a303 EDWARD'S BAY AREA GRINDI 1108303 110a201 ELECTRICAL DISTRIBUTORS 1108303 ELIZABETH ANN ELLIS 1101070 EVENT SERVICES 110a503 EXCHANGE LINEN SERVICE 5606680 FABOLI, MARGARET 1104510 FEDERAL EXPRESS CORP FEDERAL EXPRESS CORP RUN DATE 03/17/05 TIME 11:28:33 03/1a/05 3121 03/18/05 191 03/18/05 191 03/la/os 03/18/05 03/18/05 03/18/05 03/18/05 194 '94 194 194 194 03/18/05 3215 03/18/05 3177 03/18/05 209 03/18/05 210 03/18/05 676 03/18/05 214 03/18/05 03/18/05 1354 1354 03/18/05 996 03/18/05 3302 03/18/05 239 03/18/05 240 03/18/05 1949 03/18/05 253 03/18/05 M200S 03/18/05 260 03/18/05 260 no no -----DESCRIPTION------ FY 2004-2005 OPEN PURC SUPPLIES SUN SHADE MAP OF CITY FACILITY D.SANDOVAL STAR AWRDS D.KNAPP STAR AWARDS PARTS/SUPPLIES FY 2004-2005 OPEN PURC SUPPLIES SUPPLIES SUPPLIES REPAIRS #D55 SERVICE 3/03-3/15/05 ADD. CLEANING FEB05 SERVICE AGREEMENT FOR FINGERPRINTS FEB05 TRAFFIC SIGNAL SAFETY SAFETY GLASSES A27348 SAFETY GLASSES A2734a SAFETY CONSULT FEBOS GRINDING A27322 SUPPLIES TRANSCRIBE PLAN.COMM. RENTAL FEB2005 FY 2004-2005 OPEN PURC 2004/2005 MED ADJMNT COURIER SERV R2869S COURIER SERV R28700 SALES TAX 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 .00 .00 - FINANCIAL ACCOUNTING ¡ -Ih PAGE 3 AMOUNT 157.75 1457.00 93.10 1550.10 540.00 85.00 85.00 170.00 40.64 120.75 58.93 182.43 109.04 511.79 1761.58 475.00 393.75 3168.00 128.00 193.28 151.08 286.12 437.20 1050.00 400.00 89.26 1500.00 162.38 244.82 64.00 16.20 11.07 OJ/17/05 CITY OF CUPERTINO PAGE 4 ACCOUNTING PERIOD: 9/05 CHECK REGISTER DISBURSEMENT FUND SELECTION CRITERIA: transact .trans date between "03/14/2005" and "03/18/2005" FUND - 110 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT -~------------VENDOR------------- FUNDjDEPT -----DESCRIPTION------ SALES TAX AMOUNT 1020 616834 03/18/05 260 FEDERAL EXPRESS CORP 1103500 COURIER SERVICE 0.00 8. 80 1020 616834 03/18/05 260 FEDERAL EXPRESS CORP 110 COURIER SERV R2aSO] 0.00 11 .18 1020 616834 03/18/05 260 FEDERAL EXPRESS CORP 1101500 COURIER SERVICE o. 00 17. 72 1020 616834 03/18/05 260 FEDERAL EXPRESS CORP 1101201 COURIER SERVICE o. 00 20.55 TOTAL CHECK 0.00 85.52 1020 616835 03/18/05 268 FOSTER BROS SECURITY SYS 1108408 KES/LOCK SUPPLIES o. 00 203 .30 1020 616835 03/1S/05 268 FOSTER BRaS SECURITY SYS 1108502 KEY/LOCK SUPPLIES o. 00 40 .59 1020 616835 03/18/05 268 FOSTER BROS SECURITY SYS 1108504 KEY/LOCK SUPPLIES o. 00 209. 96 TOTAL CHECK 0.00 453 .85 1020 616836 03/18/05 2476 M M I POWER EQUIPMENT 6308840 DIRT DEFLECTOR 27422 0.00 29.39 1020 616837 03/18/05 281 GARDENLAND 1108312 PARTS/SUPPLIES 20158 0.00 43 .57 1020 616837 03/18/05 281 GARDENLAND 6308840 FY 2004-2005 OPEN PURC 0.00 93 .96 1020 616837 03/18/05 281 GARDENLAND 6308840 FY 2004-2005 OPEN PURC O. 00 5.33 TOTAL CHECK o. 00 142.86 1020 616838 03/18/05 3279 GLOBAL EXPRESS TRAVEL 5506549 FINAL/CHINA 5/10-21 0.00 61700.00 1020 616839 03/18/05 M2005 GOLDEN-GREENE SCHOOL 5506549 ST. PATRICK (S DAY PERF 0.00 50.00 1020 616840 03/18/05 298 GRAINGER INC 1108504 PARTS/SUPPLIES 0.00 20 .98 1020 616840 03/18/05 298 GRAINGER INC 5606620 PARTS/SUPPLIES A26032 o. 00 IS .96 1020 616840 03/18/05 '98 GRAINGER INC 5606620 PARTS/SUPPLIES A26032 o. 00 478 .51 1020 616840 03/18/05 298 GRAINGER INC 6308840 FY 2004-2005 OPEN PURC 0 .00 '7. 65 1020 616840 03/18/05 298 GRAINGER INC 1108303 PARTS/SUPPLIES o. 00 39 . 53 1020 616840 03/18/05 298 GRAINGER INC 1108005 PARTS/SUPPLIES o. 00 68.03 1020 616840 03/18/05 29' GRAINGER INC 1108303 PARTS/SUPPLIES A27350 o. 00 49.85 1020 616840 03/18/05 298 GRAINGER INC 1108005 PARTS/SUPPLIES 0.00 8.75 1020 616840 03/18/05 298 GRAINGER INC 1108303 PARTS/SUPPLIES A27350 0.00 58.46 1020 616840 03/18/05 '98 GRAINGER INC 1108005 PARTS/SUPPLIES 0.00 72.05 1020 616840 03/18/05 '98 GRAINGER INC 1108501 FY 2004-2005 OPEN PURC 0.00 28.95 1020 616840 03/18/05 298 GRAINGER INC 6308840 FY 2004-2005 OPEN PURC 0.00 19.10 1020 616840 03/18/05 298 GRAINGER INC 6308840 FY 2004-2005 OPEN PURC o. 00 164.89 1020 616840 03/18/05 298 GRAINGER INC 1108005 PARTS/SUPPLIES o. 00 226.00 TOTAL CHECK 0 .00 1298.61 1020 616841 03/18/05 1766 GRANITE ROCK COMPANY 2708404 SUPPLIES A27347 O. 00 500. 66 1020 616841 03/18/05 1766 GRANITE ROCK COMPANY 2708404 SUPPLIES A27330 0 .00 500 .66 TOTAL CHECK 0.00 1001 .32 1020 616842 03/18/05 M HASHIMOTO, RUMI sao Refund: Check - WINTER 0.00 158.00 1020 616843 03/18/05 33. HOME DEPOT CREDIT SERVIe 5606620 SUP!?LIES A26030 0.00 472.86 1020 616843 03/18/05 334 HOME DEPOT CREDIT SERVIe 1106647 PARTS/SUPPLIES A26028 0.00 -107. "' 1020 616843 03/18/05 334 HOME DEPOT CREDIT SERVle 1106647 PARTS/SUPPLIES A26028 0.00 547. 39 TOTAL CHECK 0.00 913 .13 1020 616844 03/18/05 1898 HORIZON 1108315 FY 2004-2005 OPEN PURC O. 00 261.27 1020 616844 03/18/05 1898 HORIZON 1108303 FY 2004-2005 OPEN PURe o. 00 40.60 RUN DATE 03/17/05 TIME 11:28:33 - FINANCIAL ACCOUNTING f-17 03/17/05 ACCOUNTING PERIOD: 9/05 CITY OF CUPERTINO CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transac:t.trans~date between "03/14/2005" and "03/18/2005" FUND - 110 - GENERAL FUND CASH ACCT CHECK NO 1020 1020 1020 TOTAL CHECK 1.020 1020 TOTAL CHECK 1020 1020 1020 1020 1020 TOTAL CHECK 1020 1020 TOTAL CHECK 1020 1020 1020 1020 1020 TOTAL CHECK 1020 1020 1020 1020 1020 1020 1020 TOTAL CHECK 1020 1020 1020 1020 615844 616844 616844 616845 616845 616846 616846 616846 616846 616846 6161347 616847 616848 616849 616850 616851 616B51 616852 616853 616854 616B55 616856 616857 616857 616858 616859 616860 616861 ISSUB DT --------------VENDOR------------- FUND/DEPT 03/1B/05 03/a/oS 03/18/05 03/1B/05 03/18/05 03/18/05 03/18/05 03/18/05 03/18/05 03/1B/05 03/18/05 03/1B/OS 03/18/05 353 03/1B/05 2818 03/1B/05 M 03/18/05 03/1B/05 03/1B/05 1972 03/1B/05372 03/1B/05 M 1B9B 1B98 189B 2027 2027 2528 252B 2528 252B 2528 995 995 2882 2BB2 03/1B/OS 390 03/18/05 M2005 03/18/05 3155 03/18/053155 03/18/05 M 03/18/05 1968 03/18/05 1602 03/18/05 3041 HORIZON HORIZON HORIZON MARSHA HOVEY MARSHA HOVEY INDOOR BILLBOARD INDOOR BILLBOARD INDOOR BILLBOARD INDOOR BILLBOARD INDOOR BILLBOARD INSERV COMPANY INSBRV COMPANY IRON MOUNTAIN JABCO JONES, LEON ROBERT A. KIM ROBERT A. KIM KIMBALL-MIDWEST KINKO'S INC KONJARLA, VANI KREY, DONNA LAWSON PRODUCTS INC LEE WAYNE CORPORATION LEE WAYNE CORPORATION LEE, CHARLES MAZE AND ASSOCIATES 1108315 1108407 1108407 1104400 1104400 1108303 1108312 1108315 1108302 1108314 1108501 1108504 1104300 1108513 5BO 1103501 1103501 6308840 1108407 5BO 1104510 2708403 1103301 1101000 580 1104100 MBIA MUNISERVICES COMPAN 1100000 5506549 MADHUWANTI MlRASHI RUN DATE 03/17/05 TIME 11:28:33 -----DESCRIPTION------ FY 2004-2005 OPEN PURC FY 2004-2005 OPEN PURC FY 2004-2005 OPEN PURC CERT FOOD MRC STORAGE BOXES FY 2004-2005 OPEN PURC FY 2004-2005 OPEN PURC FY 2004-2005 OPEN PURC FY 2004-2005 OPEN PURC FY 2004-2005 OPEN PURC WATER TREATMENT MAROS WATER TREATMENT MAR05 FY 2004-2005 OPEN PURC FIRST AID SUPPLIES Refund: Check - Return CODE RED DRILL COUNCIL MTG/LUNAR PRO SUPPLIES A27346 PRINT/LLAMINATE 27357 Refund: Check - WINTER 2004/2005 MED ADJMNT HARDWARE A27355 MAGNETS/50TH NAME BADGES Refund: Check - SPRING SINGLE AUDIT REPORT S.TAX AUDIT 3RD/2004 SERVICE AGREEMENT FOR SALES TAX 0.00 0.00 0.00 0.00 0.00 0.00 .00 0.00 0.00 .00 0.00 0.00 0.00 .00 .00 0.00 0.00 0.00 0.00 0.00 0.00 .00 0.00 0.00 0.00 0.00 0.00 0.00 .00 .00 0.00 0.00 0.00 0.00 - FINANCIAL ACCOUNTING PAGE 5 AMOUNT 71.45 209.99 16.24 599.55 12.65 62.68 75.33 102.35 102.35 102.36 102.35 102.35 511. 76 253.84 253.85 507.69 441. 47 252.98 300.00 160.00 540.00 700.00 377.47 BO.l1 2B.50 200.00 1B2.91 209.50 114.80 324.30 135.00 400.00 212.34 120.00 f-It 03/17/05 CITY OF CUPERTINO PAGE 6 ACCOUNTING PERIOD: 9/05 CHECK REGISTER - DISBURSEMENT PUND SELECTION CRITERIA: transact . trans date between "03/14/2005" and "03/18/2005" PUND - 110 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT -------_______VENDOR_____________ FUND/DEPT -----DESCRIPTION------ SALES TAX AMOUNT 1020 616862 03/12/05 465 MOUNTAIN VIEW GARDEN CEN 1108314 FY 2004-2005 OPEN PURC .00 65. 97 1020 616862 03/18/05 465 MOUNTAIN VIEW GARDEN CEN 1108314 FY 2004-2005 OPEN PURC .00 59 .48 1020 616862 03/18/05 465 MOUNTAIN VIEW GARDEN CEN 1108312 PY 2004-2005 OPEN PURC 0.00 14 . 97 1020 616862 03/18/05 465 MOUNTAIN VIEW GARDEN CEN 1108303 FY 2004-2005 OPEN PURe o. 00 118. 97 1020 6161'162 03/18/05 465 MOUNTAIN VIEW GARDEN CEN 1108312 PY 2004-2005 OPEN PURC o. 00 95. 80 1020 616862 03/18/05 465 MOUNTAIN VIEW GARDEN CEN 1108303 FY 2004-2005 OPEN PURC o. 00 118. 97 1020 616862 03/18/05 465 MOUNTAIN VIEW GARDEN CEN 1108303 FY 2004-2005 OPEN PURC o. 00 594.83 TOTAL CHECK o. 00 1068.99 1020 616863 03/18/05 1137 EILEEN MURRAY 1101500 BAR ASSOC. MTG. 0.00 28.00 1020 616864 03/18/05 3143 DONNA M. KISSINGER, LLC 5806349 BUNNY BASH 3/24 0.00 900.00 1020 616865 03/18/05 M2005 NAN. STEVE 110 SW BOND RELEASE 0.00 4050.00 1020 616866 03/18/05 2193 NATIONAL NOTARY ASSOCIAT 1101500 15348421 RNWL 3YRS 0.00 113.00 1020 616867 03/18/05 485 NEWMAN TRAFFIC SIGNS 2708405 FY 2004-2005 OPEN PURC 0.00 5675.50 1020 616868 03/18/05 493 OFFICE DEPOT 1101000 OFFICE SUPPLIES o. 00 130. 9B 1020 616868 03/18/05 493 OFFICE DEPOT 1104300 OFFICE SUPPLIES 0 .00 2. 60 1020 616868 03/18/05 493 OFFICE DEPOT 1101201 OFFICE SUPPLIES 0.00 16. 92 1020 616868 03/18/05 493 OFFICE DEPOT 1101200 OFFICE SUPPLIES o. 00 195 .00 1020 616868 03/18/05 493 OFFICE DEPOT 1104300 REF: 276752414001 o. 00 -68.09 1020 616868 03/18/05 493 OFFICE DEPOT 1104300 REP 276029681001 0.00 -65 .46 1020 616868 03/18/05 493 OFFICE DEPOT 1104300 OFFICE SUPPLIES 0 .00 141 .9B 1020 616868 03/18/05 493 OFFICE DEPOT 1101000 OFFICE SUPPLIES o. 00 50. 60 1020 616868 03/18/05 493 OFFICE DEPOT 1108601 OFFICE SUPPLIES o. 00 224.06 1020 616868 03/18/05 493 OFFICE DEPOT 1108201 OFFICE SUPPLIES 0.00 64. 78 1020 616868 03/18/05 493 OFFICE DEPOT 1104310 COPY PAPER o. 00 311 .33 1020 616868 03/18/05 493 OFFICE DEPOT 1108101 INK CARTRIDGES 0 .00 466 .73 TOTAL CHECK o. 00 1471 .43 1020 616869 03/18/05 503 ORCHARD SUPPLY 5806649 PARTS/SUPPLIES 0 .00 671. 38 1020 616869 03/18/05 503 ORCHARD SUPPLY 5806649 ON-TIME DISCOUNT 2/05 0 .00 -13 .34 TOTAL CHECK o. 00 658. 04 1020 616870 03/18/05 1220 ORCHARD SUPPLY HARDWARE 1108502 PARTS/SUPPLIES o. 00 29 . 77 1020 616870 03/18/05 1220 ORCHARD SUPPLY HARDWARE 1108502 ON-TIME DISCOUNT 2/05 0 .00 -6. 12 1020 616870 03/18/05 1220 ORCHARD SUPPLY HARDWARE 1108504 PARTS/SUPPLIES o. 00 5.35 TOTAL CHECK o. 00 29.00 1020 616871 03/18/05 513 PACIFIC GAS & BLECTRIC 5606620 1/26-2/25 0.00 64.95 1020 616871 03/18/05 513 PACIFIC GAS & ELECTRIC 5606620 1/26-2/25 0.00 ,'- 70 1020 616871 03/18/05 513 PACIFIC GAS & ELECTRIC 1108508 2/04-3/08 0.00 48. 20 TOTAL CHECK 0.00 204.85 1020 616872 03/18/05 M2005 PAN. JUNGSYING 110 ARBORIST DEPOSIT 0.00 511. 25 1020 616873 03/18/05 M2005 PARK, STEVE: 110 ARBORIST DEPOSIT 0.00 651.50 RUN DATE 03/17/05 TIME 11:28:33 - FINANCIAL ACCOUNTING ð-(9 03/17/05 CITY OF CUPERTINO PAGE 7 ACCOU'N'r1.NG i?ER1.0D: 9)OS CHECK 'RBGIS'1'BR - DISBURSEMBNT FUND SELECTION CRITERIA: tra.nsa.ct . trans - da.te between "03/14/2005" ond "03/1B/2005" FUND - 110 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR----------~-- FUND/DEPT -----DESCRIPTION------ SALES TAX AMOUNT 1020 616874 03/18/05 1099 PAVEMENT ENGINEERING INC 2709450 OVERLAY/SERV TO 2/2B 0.00 15820.00 1020 616875 03/18/05 690 PENINSULA FORD 630BB40 FY 2004-2005 OPEN PURe 0 .00 144 .B6 1020 616875 03/18/05 690 PENINSULA FORD 630BB40 FY 2004-2005 OPEN PURe o. 00 91 .40 1020 616875 03/18/05 690 PENINSULA FORD 6308840 FY 2004-2005 OPEN PURe o. 00 713.85 TOTAL CHECK O. 00 950.11 1020 616B76 03/18/05 M200S PHILLIPS, STEVE 5609112 REPORT MATERIALS 0.00 10.00 1020 616877 03/18/05 542 PINE CONE LUMBER 5606620 LUMBER A26034 0.00 488.86 1020 616878 03/18/05 545 JEFF PISERCHIO 5606640 SERVICE 3/02-3/15/05 0.00 1995.00 1020 616879 03/18/05 1929 LEON C. PIROFALO 1107302 GEN. PLAN CONSULT 0.00 2425.10 1020 616880 03/18/05 561 PYRO SPECTACULARS INe 1106448 FIREWORKS 2005 DPST 0.00 15000.00 1020 616BB1 03/18/05 2802 QUANTUM DESIGN 1103600 WEB HOSTING MARCH2005 0.00 1500.00 1020 616B82 03/18/05 621 THE MERCURY NEWS 5606640 ADVERTISEMENT 0.00 160.00 1020 616B83 03/1B/05 959 THE MERCURY NEWS 1104000 4/05-6/13/05 0.00 37.89 1020 616888 03/1B/05 625 SAN JOSE WATER COMPANY 1108407 1/27-2/2B/05 O. 00 19 .'4 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 5606620 12/27-2/25/05 0 .00 45 .B6 1020 616BBB 03/18/05 625 SAN JOSE WATER COMPANY 1108407 1/28-2/28/05 O. 00 39.67 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108407 1/27-2/28/05 O. 00 41 .74 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108321 1/05-3/04/05 0.00 128 .74 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108407 1/05-3/08/05 O. 00 40.24 1020 616888 03/H/05 625 SAN JOSE WATER COMPANY 1108312 1/06-3/08/05 O. 00 128. 74 1020 616B88 03/18/05 625 SAN JOSE WATER COMPANY 110B314 1/05-3/08/05 0 .00 24 .13 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108407 1/05-3/08/05 0 .00 128. 74 1020 616B88 03/18/05 625 SAN JOSE WATER COMPANY 1108407 1/05-3/08/05 O. 00 40 .24 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108321 1/05-3/04/05 0 .00 141 .37 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 110B314 12/27-2/28/05 0 .00 304. Ie 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108314 1/04-3/07/05 0.00 80 .45 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108314 12/27-2/2B/05 O. 00 95 .36 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108407 12/27-2/28/05 0 .00 66 .49 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108506 12/27-2/24/05 O. 00 23 .eo 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 110B407 1/05-3/07/05 O. 00 40.24 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108505 1/28-2/28/05 O. 00 106.94 1020 616888 03/1B/05 625 SAN JOSE WATER COMPANY 1108505 2/01-3/03/05 O. 00 , .00 1020 616888 03/1B/05 625 SAN JOSE WATER COMPANY 1108407 12/27-2/28/05 O. 00 39 .6B 1020 616888 03/1B/05 625 SAN JOSE WATER COMPANY 110B407 1/05-3/04/05 O. 00 40.24 1020 61688B 03/18/05 625 SAN JOSE WATER COMPANY 110B502 2/01-3/03/05 LIBRARY O. 00 52.61 1020 61688B 03/18/0S 625 SAN JOSE WATER COMPANY 110B513 1/28-2/28/05 O. 00 33.00 1020 616888 03/18/0S 625 SAN JOSE WATER COMPANY 1.108512 2/01-3/03/05 O. 00 52 .61 1020 6168BB 03/18/0S 625 SAN JOSE WATER COMPANY 1108512 1/27-2/28/05 O. 00 124 .89 1020 6168BB 03/18/05 625 SAN JOSE WATER COMPANY 1108512 1/27-2/28/05 0 .00 72 .7B 1020 6168B8 03/18/05 625 SAN JOSE WATER COMPANY 1108502 1/27-3/03/05 0.00 134. 87 RUN DATE 03/17/05 TIME 11:28:33 - FINANCIAL ACCOUNTING ?-02ð 03/'7/05 CITY OF CUPERTINO PAGE 8 ACCOUNTING PERIOD: 9/05 CHECK REGISTER DISBURSEMENT FUND SELECTION CRITERIA: transact . trans date between "03/14/2005" and "03/18/2005" FUND - 110 - GE:NERAL FUND CASH ACCT CHECK NO ISSUE DT ------------ --VENDOR---~--------- FUNDjOEPT -----DESCRIPTION------ SALBS TAX AMOUNT 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108506 12/27-2/28/05 SIMMS .00 93 .29 1020 616888 03(18;05 625 SAN JOSE WATER COMPANY 1108314 1/27-2/28/05 .00 64 .37 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108321 1/27-2/28/05 0.00 156 .46 1020 616888 03/18;05 625 SAN JOSE WATER COMPANY 1108315 1./27-2/28/05 0.00 505.88 1020 616888 03/18/0S 625 SAN JOSE WATER COMPANY 1108315 1/27-2/28/05 .00 120 .69 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108314 1/27-2/28/05 O. 00 120 .69 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108407 1/27-2/28/05 0.00 160. 68 1020 6168B8 03/18/0S 625 SAN JOSE WATER COMPANY 1108407 1/27-2/28/05 .00 154 .36 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108407 1/04-3/04/05 .00 12B. 74 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108315 2/01-3/03/05 0 .00 62 .61 1020 616888 03/18/05 636 SAN JOSE WATER COMPANY 1108315 1/27-2/28/05 0 .00 308. 01 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108315 1/27-2/28/05 0 .00 59 . 17 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108407 1/27-2/28/05 0 .00 39 . 67 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108407 1/27-2/28/05 0 .00 39 . 67 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108506 1/27-2/28/05 0 .00 32.26 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108407 1/28-2/28/05 0 .00 11 .90 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108407 12/27~2/24/05 .00 23 .40 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108407 1/27-2/28/05 0 .00 39. 67 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108407 1/27-2/28/05 O. 00 19.84 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108407 1/27-2/28/05 O. 00 19.84 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108407 1/27-2/28/05 0 .00 63.48 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108407 1/27-2/28/05 O. 00 19 . 84 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108321 2/01-3/03/05 0 .00 52 . 61 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 5606620 1/27-2/28/05 O. 00 12 .30 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108407 1/04-3/07/05 0.00 40 .24 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108314 1/27-2/28/05 0 .00 63 .48 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108407 1/27-2/28/05 0.00 19 .84 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108506 1/27-2/28/05 0.00 26 .05 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108407 1/27-2/28/05 0.00 19.84 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108407 1/27-2/28/05 0.00 19.84 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108407 1/27-2/28/05 0.00 19.84 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 5606620 1/27-2/28/05 0.00 69.69 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108407 1/27-2/28/05 0.00 39.67 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 5708510 1/28-2/28/05 0.00 605. B6 1020 616888 03/18/05 636 SAN JOSE WATER COMPANY 1108303 1/27-2/28/05 .00 63 .48 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108303 1/27-2/28/05 .00 115 .22 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108303 1/27-2/28/05 0 .00 63 .48 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108503 1/27-2/28/05 O. 00 80. 04 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108407 1/27-2/28/05 0 .00 69.69 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108314 1/27-2/28/05 0 .00 69 . 69 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108314 1/27-2/28/05 0 .00 63 .48 1020 616888 03/18/05 636 SAN JOSE WATER COMPANY 1108507 1/27-2/28/05 0 .00 84. 18 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108314 1/27-2/28/05 0 .00 104 .87 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108314 1/27-2/28/05 0 .00 86.25 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108302 1/27-2/28/05 .00 75.90 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108314 1/27-2/28/05 .00 119 .02 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108314 2/01-3/03/05 .00 ,. 00 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 5708510 1/27-2/28/05 O. 00 ,. 00 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108407 1/04-3/04/05 O. 00 128 .74 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108407 1/05-3/04/05 0 .00 128. 74 1020 61688B 03/18/05 625 SAN JOSE WATER COMPANY 1108312 1/27-2/28/05 o. 00 142.25 RUN DATE 03/17/05 TIME 11:28:33 - FINANCIAL ACCOUNTING f-.2 { 03/17/05 CITY OF CUPERTINO PAGE 9 ÀCCOUNTING PERIOD, 9/0\ CHECK REGISTER - OISBURSEMENT FUND SELECTION CRITERIA: transact. trans_date between "03/1.4/2005" and "03/18/2005" FUND - 110 - GENERAL FUND CASH AceT CHECK NO ISSUE DT --------------VENDOR------------- FUND/DEPT -----DESCRIPTION------ SALES TAX AMOUNT 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108312 1/27-2/28/05 0.00 63 .48 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 5606620 1/27-2/28/05 O. 00 63 .4B 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 5606620 1/28-2/28/05 O. 00 63 .4B 1020 616888 03/la/as 625 SAN JOSE WATER COMPANY 1108504 2/01-3/03/05 O. 00 9.00 1020 616888 03/1a/as 625 SAN JOSE WATER COMPANY 5708510 12/27-2/25/05 0.00 106.15 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 5606640 1/27-2/28/05 O. 00 208.72 1020 616888 03/18/0S 625 SAN JOSE WATER COMPANY 1108407 1/27-2/28/05 O. 00 63 .4B 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108407 1/27-2/28/05 0.00 3B .47 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108303 1/27-2/28/05 0.00 BO .04 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108303 1/27-2/28/05 0.00 69.69 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108504 1/27-2/28/05 O. 00 94.52 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108504 1/27-2/28/05 O. 00 88.32 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108408 1/27-2/28/05 0.00 119.02 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108407 12/27-2/24/05 0.00 124.84 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 5708510 1/27-2/28/05 0.00 123.50 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108407 1/27-2/28/05 0.00 40.99 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108312 1/27~2/28/05 0.00 63.48 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108407 1/27-2/28/05 O. 00 39 .67 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108407 1/27-2/28/05 O. 00 39 .67 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108407 1/27~2/28/05 O. 00 19 .B' 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108407 1/27-2/28/05 0.00 11 .90 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108407 1/27-2/28/05 O. 00 11. 90 1020 616888 03/18/05 625 SAN JOSE WATER COMPANY 1108407 1/27-2/28/05 O. 00 19. B4 TOTAL CHECK 0.00 8256. 66 1020 616889 03/18/05 1636 SANTA CLARA cry SHERIFF 1104510 FINGERPRINTS JAN2005 0.00 170.00 1020 616890 03/18/05 62B SANTA CLARA COUNTY SHERI 1102100 LAW ENFORCEMENT MAR05 0.00 518467.36 1020 616891 03/18/05 1150 WELLS FARGO FINANCIAL LE 5806249 OVERAGE 1/20/4-1/20/5 0.00 1058 .43 1020 616891 03/18/05 1150 WELLS FARGO FINANCIAL LE 5806449 OVERAGE 1/20/4-1/20/5 0 .00 529 .22 1020 616891 03/18/05 1150 WELLS FARGO FINANCIAL LE 5806349 OVERAGE 1/20/4-1/20/5 0 .00 882. 02 1020 616891 03/18/05 1150 WELLS FARGO FINANCIAL LE 1104310 OVERAGE 1/20/4-1/20/5 O. 00 1675. 84 1020 616891 03/18/05 1150 WELLS FARGO FINANCIAL LE 5706450 OVERAGE 1/20/4-1/20/5 0 .00 264. 61 TOTAL CHECK O. 00 4410.12 1020 616892 03/18/05 1648 SAVIN CORPORATION (SUPPL 1104310 J83322 3/1/4-2/28/5 0.00 628.37 1020 616893 03/18/05 2875 RICOH CUSTOMER FINANCE e 1104310 J0131303354 4/01-30 0.00 114.66 1020 616894 03/18/05 2875 RICOH CUSTOMER FINANCE C 1108201 J83322019155 APRIL05 0.00 130.94 1020 616895 03/18/05 2397 SAVIN CREDIT CORPORATION 1104310 H2400800225 APRIL200S 0.00 137.83 1020 616896 03/18/05 2692 SBe 1108504 2/26-3/25 O. 00 77 .74 1020 616896 03/18/05 2692 SBe 1108501 2/28-3/27 0 .00 65 . 05 TOTAL CHECK O. 00 142.79 1020 616897 03/18/05 2692 SBe 5606620 2/28-3/27 0 .00 163.01 1020 616897 03/18/05 2692 SBe 5606640 2/28-3/27 O. 00 174.42 1020 616897 03/18/05 2692 SBe 1108201 2/28-3/27 0.00 253.62 RUN DATE 03/17/05 TIME 11:28:33 - FINANCIAL ACCOUNTING j-..2 1... 03/17/05 ACCOUNTING PERIOD: 9/0s CHECK REGISTER CITY OF CUPERTINO DISBURSEMENT FUND SELECTION CRITERIA: tran::;",çt.tr-ans_date between "03/~4/200S" and "03/16/2005" FUND - 110 - GENERAL FUND CASH ACCT CHECK NO 1020 1020 1020 1020 1020 TOTAL CHECK 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 TOTAL CHECK 1020 1020 1020 1020 1020 1020 1020 1020 1020 TOTAL CHECK 1020 1020 1020 1020 TOTAL CHECK 1020 616697 616897 616897 616897 616897 616898 616898 616898 616898 616898 616898 616898 616898 616898 616898 616898 616898 616898 616898 616898 616898 616899 616900 616901 616902 616903 616904 616905 616906 616906 616907 616907 616907 616907 616908 ISSUE DT --------------VENDOR------------- FUND/DEPT 03/18/05 2692 03/18/05 2692 03/18/05 2692 03/18/05 2692 03/18/05 2692 03/18/05 511 03/18/05 511 03/18/05 511 03/18/05 511 03/18/05 511 03/18/05 511 03/18/05 511 03/18/05 511 03/18/05 511 03/18/05 511 03/18/05 511 03/18/05 511 03/18/05 511 03/18/05 511 03/18/05 511 03/18/05 511 03/18/05 2051 03/18/05 2320 03/18/05 200 03/18/05 891 03/18/05 3171 03/18/05 2158 03/18/05 1012 03/18/05 1406 03/18/05 1406 03/18/05 2045 03/18/05 2045 03/18/05 2045 03/18/05 2045 03/18/05 M SBC SBC SBC SBC SBC SEC/Mcr SEC/MCr SEC/MCI SEC/MCr SEC/MCr SEC/MCr SEC/MCI SBC/MCI SBC/MCI SEC/MCI SEC/MCI SBC/MCI SBC/MCI SBC/Mcr SEC/MCI SBC/Mcr 1108501 1108503 1108507 1108508 1108509 5708510 1108501 1108501 1108501 1101500 1108504 1108504 1101500 1108505 1108504 5708510 5606620 1108501 1108505 1108503 1108503 SNAP-ON INDUSTRIAL SIADAT ENTERPRISES, INC. 6308840 6308840 LESLIE SOKOL DBA DANCEKI 5806449 JOAN SPITSEN 5506549 STAPLES BUSINESS ADVANTA 1108601 ALAYNE STIEGLITZ 5806349 STOREFRONT DOOR SERVICE 1108503 SUNNYVALE CHEVROLET SUNNYVALE CHEVROLET SVCN SVCN SVCN SVCN TANASE, YOSHIAKI RUN DATE 03/17/05 TIME 11:28:33 6308840 6308840 1104300 1104300 1104300 1104300 sao -----DESCRIPTION------ 2/28-3/27 2/28-3/27 2/28-3/27 2/28-3/27 2/28-3/27 #2719421 2/01-3/06 #2713950 2/01-3/06 #2719770 2/01-3/06 #2719771 2/01-3/06 #2719770 2/01-3/06 #2719421 2/01-3/06 #2719770 2/01-3/06 #2719421 2/01-3/06 #2719770 2/01-3/06 #2522405 2/01-3/15 #2719770 2/01-3/06 #2719770 2/01-3/06 #2719421 2/01-3/06 #2719421 2/01-3/06 #2719421 2/01-3/06 #2719770 2/01-3/06 CAR WASHES FEB2005 SPECIAL TOOLS A27335 SERVICE AGREEMENT FOR STATIONERY OFFICE SUPPLIES PRESCHOOL SUPPLIES REPAIR/ADJUST DOOR FY 2004-2005 OPEN PURC FY 2004-2005 OPEN PURC FY 2004-2005 OPEN PURC FY 2004-2005 OPEN PURC FY 2004-2005 OPEN PURC FY 2004-2005 OPEN PURC Refund: Check - SPRING SALES TAX 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 - FINANCIAL ACCOUNTING f-:L] PAGE 10 AMOUNT 117.13 55.56 55.56 61.42 55.56 936.28 245.78 89.64 89.63 89.64 89.63 491.57 89.63 245.78 89.63 15.93 89.63 89.63 245.7B 245.78 245.78 89.63 2543.09 19.50 194.62 4870.14 40.24 98.45 71. 41 197.00 99.71 39.39 139.10 33.00 73.70 35.75 52.25 194.70 135.00 03/17/05 ACCOUNTING PERIOD: 9)05 CITY OF CUPERTINO CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: trancact.tra.Ils_date between "03/14/2005" and "03!lB/Z005" FUND - 110 - GENERAL FUND CASH ACCT CHECK NO ~020 616909 1020 616909 TOTAL CHECK 1020 1020 TOTAL CHECK 1020 1020 616910 616910 616911 616912 1020 616913 1020 616913 1020 616913 TOTAL CHECK 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 TOTAL CHECK 1020 1020 1020 1020 1020 TOTAL CHECK 1020 616914 616915 616916 616916 616916 616916 61.6916 616916 616916 616916 616916 616916 616916 616916 616916 616916 616916 616916 616916 616917 616918 616919 616919 616919 616920 ISSUE DT --------------VENDOR------------- FUND/DEPT 03/18/05 700 03/18/05 700 03/18/05 03/18/05 701 701 03/18/05 M2005 03/18/05 M2005 03/18/05 724 03/18/05 724 03/18/05 724 03/18/05 3299 03/18/05 738 03/18/05 03/18/05 03/18/05 03/18/05 03/18/05 03/18/05 03/18/05 03/18/05 03/18/05 03/18/05 03/18/05 03/18/05 03/18/05 03/18/05 03/18/05 03/18/05 03/18/05 03/18/05 745 03/18/05 754 03/18/05 03/18/05 03/18/05 03/18/05 962 310 310 310 310 310 310 310 310 310 310 310 310 310 310 310 310 310 779 779 779 TARGET SPECIALTY PRODUCT 1108303 TARGET SPECIALTY PRODUCT 1108312 TARGET STORES TARGET STORES 5706450 5706450 THE UNITED STATES CONF. 1101000 THE VAN'S ON THE HILL 5506549 TURF & INDUSTRIAL EQUIPM 6308840 TURF & INDUSTRIAL EQUIPM 6308840 TURF & INDUSTRIAL EQUIPM 6308840 ULINE SHIPPING SUPPLY VALLEY OIL COMPANY VERIZON WIRELESS VERIZON WIRELESS VERIZON WIRELESS VERIZON WIRELESS VERIZON WIRELESS VERIZON WIRELESS VERIZON WIRELESS VERIZON WIRELESS VERIZON WIRELESS VERIZON WIRELESS VERIZON WIRELESS VERIZON WIRELESS VERIZON WIRELESS VERIZON WIRELESS VERIZON WIRELESS VERIZON WIRELESS VERIZON WIRELESS VMI INC BARBARA WALTON WEST-LITE SUP~LY eo INC WEST-LITE SUPPLY CO INC WEST-LITE SUPPLY eo INe LINDA YELAVICH RUN DATE 03/17/05 TIME 11:28;33 5208003 6308840 1108201 1104400 1101200 1108503 1104530 1107501 1107503 1108005 1108102 1108504 1108602 1108501 5208003 1108505 5606620 5806649 6104800 1103500 5806449 1108504 1108504 1108504 5506549 -----DESCRIPTION------ FY 2004-2005 OPEN PURC FY 2004-2005 OPEN PURC SUPPLIES A26326 SUPPLIES A26477 P.KWOK 6/10-14 CONF. DINNER FOR 30 3/21/05 FY 2004-2005 OPEN PURe FY 2004-2005 OPEN PURC FY 2004-2005 OPEN PURC 10 X 12 RECLOSABLE BAG FY 2004-2005 OPEN PURC #408456999 FEB2005 #408456999 FEB2005 #408456999 FEB2005 #408456999 FEB2005 #408456999 FEB2005 #408456999 FEB2005 #408456999 FEB2005 #408456999 FEE2005 #408456999 FEB2005 #408456999 FEE2005 #408456999 FEB200S #408456999 FEB2005 #408456999 FEB2005 #408456999 FEB2005 #408456999 FEB2005 #408456999 FEB2005 #408456999 FEB2005 AUDIO TECHNICA GOOSENE SERVICE AGREEMENT FOR LIGHTING SUPPLIES LIGHTING SUPPLIES LIGHTING SUPPLIES BIRTHDAY BASH MAR2005 SALES TAX 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 - FINANCIAL ACCOUNTING ¡-LV PAGB 11 AMOUNT 741.51 478.68 1220.19 23.12 108.14 131.26 1300.00 8n.50 19.59 111.35 224.77 355.71 548.90 109.64 488.32 74.85 47.87 91.75 62.55 205.58 258.62 62.56 143.78 366.96 180.85 739.55 43.88 87.76 43.88 43.88 52.86 2995.50 529.35 896.00 152.63 101.76 310.01 564.40 87.90 03/17/05 ACÇOUNTING PERIOD: 9/05 CITY OF CUPERTINO CHECK REGISTER DISBURSEMENT FUND FUND - 110 - GENERAL FUND SELECTION CRITERIA: tra.nsact.trans_date between "03/14/2005" and "03/1e/2005" 1020 03/1e/05 M ISSUE DT --------------VENDOR------------- FUND/DEPT 500 CASH ACCT CHECK NO 616921 TOTAL CASH ACCOUNT TOTAL FUND TOTAL REPORT RUN DATE 03/17/05 TIME 11;28;33 ZHANG, ZUO -----DESCRIPTION------ Refund: Check - SPRING SALES TAX 0.00 0.00 0.00 0.00 - FINANCIAL ACCOUNTING PAGE 12 AMOUNT 250.00 711262.19 711262.19 711262.19 i'- 2:)' DRA~., RESOLUTION NO. 05-048 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO ALLOWING CERTAIN CLAIMS AND DEMANDS PAYABLE IN THE AMOUNTS AND FROM THE FUNDS AS HEREINAFTER DESCRIBED FOR GENERAL AND MISCELLANEOUS EXPENDITURES FOR THE PERIOD ENDING MARCH 25, 2005 WHEREAS, the Director of Administrative Services or her designated representative has certified to accuracy of the following claims and demands and to the availability of funds for payment hereof; and WHEREAS, the said claims and demands have been audited as required by law. NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby allows the following claims and demands in the amounts and from the funds as hereinafter set forth in Exhibit "A". CERTIFIED: (~ a CtlLu-rf1J Director of Administrative Services PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this ~day of April, 2005, by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED: City Clerk Mayor, City of Cupertino ?-)..~ 03/24/05 ACCOUNTING PERIOD: 9/05 CITY OF CUPERTINO CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: transact. trans_date between "03/2~/2005" and "03/25/2005" FUND - 110 - GENERAL FUND 1020 CASH ACCT CHECK NO 616912 V ~020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 TOTAL CHECK 1020 1020 TOTAL CHECK 1020 1020 1020 1020 TOTAL CHECK 1020 1020 1020 TOTAL CHECK 1020 1020 1020 TOTAL CHECK 1020 1020 1020 1020 1020 1020 1020 1020 1020 TOTAL CHECK 616922 616923 616924 616925 616925 616925 616925 616925 616925 616925 616925 616926 616926 616927 616928 616929 616929 616930 616931 616931 616932 616932 616932 616933 616933 616933 616933 616933 616933 616933 616933 616933 03/18/05 M2005 ISSUE DT ------~-----~-VENDOR-----~------- FUND/DEPT 5506549 03/25/05 2276 03/25/05 2636 03/25/05 M 03/25/05 03/25/05 03/25/05 03/25/05 03/25/05 03/25/05 03/25/05 03/25/05 03/25/05 03/25/05 03/25/05 100 03/25/05 2895 03/25/05 M2005 03/25/05 M2005 03/25/05 2682 03/25/05 2232 03/25/05 2232 03/25/05 03/25/05 03/25/05 03/25/05 03/25/05 03/25/05 03/25/05 03/25/05 03/25/05 03/25/05 03/25/05 03/25/05 968 968 968 968 968 968 968 968 720 720 146 146 146 149 149 149 149 149 149 149 149 149 THE VAN'S ON THE HILL ALHAMBRA APWA AVETISYAN, ARTUR BAP AUTO PARTS BAP AUTO PARTS BAP AUTO PARTS BAP AUTO PARTS BAP AUTO PARTS BAP AUTO PARTS BAP AlITO PARTS BAP AUTO PARTS BATTERY SYSTEMS BATTERY SYSTEMS BMI IMAGING SYSTEMS 5706450 1108001 580 6308840 6308840 6308840 6308840 6308840 6308840 6308840 6308840 6308840 6308840 BROWING-FERRIS INDUSTRIE 5208003 1100000 BURDA, LEON BURDA, LEON 1100000 110 CALIFORNIA CAD SOLUTIONS 6109853 CARIAGA, LOURDES CARIAGA, LOURDES CASH CASH CASH CASH CASH CASH CASH CASH CASH CASH CASH CASH RUN DATE 03/24/05 TIME 10:20:34 110 110 1106343 5806249 5806349 1108601 1104400 1108201 1107301 1102401 1108101 1101000 1100000 1108101 -----DESCRIPTION------ DINNER FOR 30 3/21/05 BOTTLED DRINKING WTR 21355 QUALLS RENWL Refund: Check - SPRING FY 2004-2005 OPEN PURC FY 2004-2005 OPEN PURC FY 2004-2005 OPEN PORC FY 2004-2005 OPEN PURC FY 2004-2005 OPEN PURC FY 2004-2005 OPEN PURC FY 2004-2005 OPEN PURC FY 2004-2005 OPEN PURC FY 2004-2005 OPEN PURC FY 2004-2005 OPEN PURe MICROFICHE COPIES VOLUME FEE2005 R234SS/R23603 REFUND R23603/R23603 REFUND TECHNICAL/UPGRADE RPT CSGARNSMNT SSGARNSMNT P.CASH P.CASH P. CASH P.CASH P . CASH P . CASH P . CASH P.CASH P.CASH P.CASH P. CASH p.CA.SH 3/03-3/16 3/03-3/16 3/03-3/16 3/10-3/23 3/10-3/23 3/10-3/23 3/10-3/23 3/10-3/23 3/10-3/23 3/10-3/23 3/10-3/23 3/10-3/23 SALES TAX 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 - FINANCIAL ACCOUNTING &L PAGE 1 AMOUNT -892 .50 80.56 606.00 55.00 248.85 39.45 16.54 41.87 27.05 110.14 19.57 ~47.05 650.52 162.27 7.65 169.92 80.11 100837.60 207.00 1.50 20B.50 1728.00 306.50 103.84 410.34 6.99 38.65 122.63 168.27 57.00 39.46 70.00 51.00 25.07 8.75 10.00 1.00 5.79 268.07 '8--.1 Î 03/24/05 CITY OF CUPERTINO PAGE 2 ACCOUNTING PERIOD: 9/05 CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA; transact .tra.ns dat.. b..tw....n "03/21/2005" and "03/25/2005" FUND - 110 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR------------- FUND/DEPT -----DESCRIPTION------ SALES TAX AMOUNT 1020 616934 03/25/05 1057 CERIDIAN BENEFITS SERVIC 110 *FLEX DEP/240125 O. 00 14 .43 1020 616934 03/25/05 1057 CERIDIAN BENEFITS SERVIC 110 *FLEX HLTH/240125 .00 433 .60 TOTAL CHECK O. 00 448 .03 1020 616935 03/25/05 1156 CHA 110 CRA 0.00 93.00 1020 616936 03/25/05 2626 CHANG, CHEN-YA 1103300 CLIPPINGS FEB2005 0.00 200.00 1020 616937 03/25/05 178 COLONIAL LIFE & ACCIDENT 110 *COLONIAL/E7013899 O. 00 173 .19 1020 616937 03/25/05 178 COLONIAL LIFE & ACCIDENT 110 COLONIAL/E7013899 o. 00 295 .83 TOTAL CHECK o. 00 469.02 1020 616938 03/25/05 3100 COM CAST 1108512 3/26-4/25 COMM.HALL 0.00 69.90 1020 616939 03/25/05 1579 CUPERTINO LOC-N-STOR LLC 1108503 G-33 RENTAL APRIL05 0.00 217 .00 1020 616939 03/25/05 1579 CUPERTINO LOC-N-STOR LLC 1108501 G-34 RENTAL APRIL05 0.00 217 .00 TOTAL CHECK 0.00 434.00 1020 616940 03/25/05 194 CUPERTINO SUPPLY INC 5708510 FY 2004-2005 OPEN PURC O. 00 -72.94 1020 616940 03/25/05 194 CUPERTINO SUPPLY INC 5708510 FY 2004-2005 OPEN PURC .00 334. 55 1020 616940 03/25/05 194 CUPERTINO SUPPLY INC 1108509 FY 2004-2005 OPEN PURC 0.00 50. 14 1020 616940 03/25/05 194 CUPERTINO SUPPLY INC 5708510 FY 2004-2005 OPEN PURC o. 00 60. 51 1020 616940 03/25/05 194 CUPERTINO SUPPLY INC 1108513 FY 2004-2005 OPEN PURC o. 00 29. 61 1020 616940 03/25/05 194 CUPERTINO SUPPLY INC 1108407 FY 2004-2005 OPEN PURC o. 00 45.68 TOTAL CHECK O. 00 447.55 1020 616941 03/25/05 1212 BEE & WASP REMOVAL 1108314 BEE REMOVAL 3-0AKS 0.00 107.00 1020 616942 03/25/05 209 DE ANZA SERVICES INC 1108504 JANITORIAL MAR2005 O. 00 6369.39 1020 616942 03/25/05 209 DE ANZA SERVICES INC 1108507 JANITORIAL MAR200S 0.00 2272.94 1020 616942 03/25/05 209 DE ANZA SERVICES INC 1108505 JANITORIAL MAR200S o. 00 3605.82 1020 616942 03/25/05 209 DE ANZA SERVICES INC 1108508 JANITORIAL MAR2005 0.00 144 .36 1020 616942 03/25/05 209 DE ANZA SERVICES INC 1108511 JANITORIAL MAR2005 0.00 1187 .16 1020 616942 03/25/05 209 DE ANZA SERVICES INC 1108501 JANITORIAL MAR200S o. 00 2447.87 1020 616942 03/25/05 209 DE ANZA SERVICES INC 1108502 JANITORIAL MAR2005 .00 8212.58 1020 616942 03/25/05 209 DE ANZA SERVICES INC 1108503 JANITORIAL MAR2005 O. 00 2048.80 1020 616942 03/25/05 209 DE ANZA SERVICES INC 1108512 JANITORIAL MAR200S O. 00 1670.61 1020 616942 03/25/05 209 DE ANZA SERVICES INC 1108303 JANITORIAL MAR200S O. 00 152!. 11 1020 616942 03/25/05 209 DE ANZA SERVICES INC 1108302 JANITORIAL MAR2005 0.00 760 .57 1020 616942 03/25/05 209 DE ANZA SERVICES INC 1108315 JANITORIAL MAR200S O. 00 760 .57 1020 616942 03/25/05 209 DE ANZA SERVICES INC 1108314 JANITORIAL MAR2005 O. 00 4563.39 1020 616942 03/25/05 209 DE ANZA SERVICES INC 1108407 JANITORIAL MAR2005 .00 1033.22 1020 616942 03/25/05 209 DE ANZA SERVICES INC 5606640 JANITORIAL MAR2005 O. 00 919.30 1020 616942 03/25/05 209 DE ANZA SERVICES INC 1108506 JANITORIAL MAR2005 O. 00 353.77 1020 616942 03/25/05 209 DB ANZA SERVICES INC 1108509 JANITORIAL MAR200S 0.00 728.56 1020 616942 03/25/05 209 DE ANZA SERVICES INC 5708510 JANITORIAL MAR200S 0.00 4767 .18 1020 616942 03/25/05 209 DE ANZA SERVICES INC 1108513 JANITORIAL MAR2005 0.00 650. 07 TOTAL CHECK 0.00 44017 .27 1020 616943 03/25/05 1838 DELL MARKETING L.P. 6109856 QUOTE 204752550,204752 0.00 1948.12 RUN DATE 03/24/05 TIME 10:20;35 - FINANCIAL ACCOUNTING f ~ :J..ð- 03/24/05 ACCOUNTING PERIOO: 9(05 CITY OF CUPERTINO CHECK REGISTER - DISBURSEMENT FUND SELECTION CRITERIA: tranaact.tranG date between "03/21/2005" and "03/25/2005" FUND - 110 - GENERAL FUND CASH ACCT CHECK NO 1020 1020 1020 1020 1020 1020 1020 1020 TOTAL CHECK 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 TOTAL CHECK 616943 616943 616943 616943 616943 616943 616943 616943 616944 616945 616946 616947 616948 616949 616950 616951 616952 616953 616954 616955 616956 616957 616958 616959 616959 616959 616959 1020 616960 1020 616960 TOTAL CHECK 1020 616961 ISSUE DT -------------~VENDOR----~-------- FUND/DEPT 03/25/05 03/25/05 03/25/05 03/25/05 03/25/05 03/25/05 03/25/05 03/25/05 03/25/05 1492 03/25/05 1242 03/25/05 M 03/25/053038 03/25/05 3028 03/25/05 3114 03/25/05242 03/25/05 243 03/25/05 1484 03/25/05250 03/25/05 2558 03/25/05 1808 03/25/05 274 03/25/05 281 03/25/05 291 03/25/05 03/25/05 03/25/05 03/25/05 03/25/05301 03/25/05301 03/25/05 2531 1838 1838 1838 1838 1838 1838 1838 1838 298 298 298 298 DELL MARKETING L.P. DELL MARKETING L.P. DELL MARKETING L.P. DELL MARKETING L.P. DELL MARKETING L.P. DELL MARKETING L.P. DELL MARKETING L.P. DELL MARKETING L.P. DENCO SALES COMPANY 6109856 6109856 6104800 1107200 6109856 6104800 6104800 1107405 DIGITAL PRINT IMPRESSION 1101070 2708403 OINELLI, BARBARA 580 RALPH DUBISCH 5806249 HEIDI MERRY ECKER 5806249 ELCOR ELECTRIC 4239222 EMPLOYMENT DEVEL DEPT 110 EMPLOYMENT DEVELOPMENT ,110 EUPHRAT MUSEUM OF ART ENVIRONMENTAL PLANNING C 5208003 5806249 FEET FIRST ENTERTAINMENT 5806349 KIM FREY FRY'S ELECTRONICS GARDENLAND 5806349 1108005 GOLDEN TOUCH LANDSCAPING 1108314 1108312 GRAINGER INC GRAINGER INC GRAINGER INC GRAINGER INC GRAYBAR ELECTRIC CO INC GRAYBAR ELECTRIC CO INC GURSHARN SIDHU RUN DATE 03/24/05 TIME 10:20:35 1108005 1108005 1108303 1108830 1108501 1108501 1108503 -----DESCRIPTION------ QUOTE 204752550,204752 QUOTE 204752550,204752 QUOTE 204752550,204752 QUOTE 204752550,204752 QUOTE 204752550,204752 QUOTE 204752550,204752 QUOTE 204752550,204752 QUOTE 204752550,204752 MATERIALS A27360 B.CARDS/G.WONG Refund: Check - SPRING SERVICE AGREEMENT FOR SERVICE AGREEMENT FOR EMERG. LIGHT. CIRCUITS SIT/932-0014-5 SDI/776-5260-0 SOLID WASTE TECH.ASST SERVICE AGREEMENT FOR DJ/DANCE 3/18/05 BUNNYS BASH SUPPLIES SUPPLIES A27367 GROUND HOG TRENCHER ORCHARD MAINT 1-3/05 PARTS/SUPPLIES PARTS/sUPPLIES PARTS/SUPPLIES A27371 PARTS/SUPPLIES PARTS/sUPPLIES CASH DISCOUNT TRENCH AND INSTALL CON SALES TAX 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 .00 0.00 0.00 0.00 0.00 0.00 - FINANCIAL ACCOUNTING /-,21 PAGE 3 AMOUNT 2002.25 4936.63 690.04 1381.28 3978 .84 519.35 116.90 1339.16 16912.57 198.96 68.54 25.00 2028.00 112.50 4345.80 15802.97 1036.55 2900.00 3120.00 380.00 694.68 233.45 2488.67 2571.00 12.69 385.37 314.35 322.23 1034.64 408.53 -3.68 404.85 7500.00 03/24/05 A.CCOUN'r'lNG I>BRìOD: 9JCr; CITY OF CUPERTINO CHRCK RBc.1STBR - DlSRURSEVlR'tIT ~m:m SELECTION CRITERIA: transact.trao",_date between "03/21/2005" and "03/25/2005" FUND - 110 - GBNBRAL FUND CASH ACCT CHECK NO 1020 1020 1020 1020 1020 1020 1020 TOTAL CHECK 1020 1020 1020 TOTAL CHECK 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 1020 TOTAL CHECK 1020 616962 616963 616964 616964 616964 616964 616964 616965 616965 616965 616966 616967 616968 616969 616970 615971 616972 616973 616974 616975 615976 616977 616978 616979 616979 616979 616979 616980 ISSUE DT --------------VENDOR---------~--- FUND/DEPT 03/25/05 2027 03/25/05 343 03/25/05 03/25/05 03/25/05 03/25/05 03/25/05 03/25/05 03/25/05 03/25/05 2528 2528 2528 2528 2528 347 347 347 03/25/05 2357 03/25/05 M2005 03/25/05 3157 03/25/05 2942 03/25/05 1149 03/25/05 M2005 03/25/05 2554 03/25/05 2567 03/25/05 465 03/25/05 1228 03/25/05 M 03/25/05 302 03/25/05 489 03/25/05 03/25/05 03/25/05 03/25/05 03/25/05 1190 493 493 493 493 MARSHA HOVEY 1104400 ICMA RETIREMENT TRUST-45 110 INDOOR BILLBOARD INDOOR BILLBOARD INDOOR BILLBOARD INDOOR BILLBOARD INDOOR BILLBOARD 1108314 1108302 1108303 1108312 1108315 INDUSTRIAL WIPER INDUSTRIAL WIPER INDUSTRIAL WIPER 6308840 6308840 6308840 KIM, JAB SUNG no LIGHTHOUSE 6308840 LOGO EXPRESS 1104530 MACKE WATER SYSTEMS, INC 1108501 MARTINDALE-HUBBELL 1101500 MCGRAW HILL CONSTRUCTION 1108601 MCMASTER-CARR 1108512 MISDU no MOUNTAIN VIEW GARDEN CEN 1108314 MUSICALME, INC. 5806249 NATARAJAN, RANI 580 NATIONAL DEFERRED COMPEN 110 NOTEWORTHY MUSIC SCHOOL 5806249 OFFICE DEPOT OFFICE DEPOT OFFICE DEPOT OFFICE DEPOT 1108201 1108201 1104400 1104000 RONALD OLDS 1103500 RUN DATE 03/24/05 TIME 10:20:35 -----DESCRIPTION------ OFFICE/CERT SUPPLIES *ICMA FY 2004-2005 OPEN PURC FY 2004-2005 OPEN PURC FY 2004-2005 OPEN PURC FY 2004-2005 OPEN PURC FY 2004-2005 OPEN PURC SUPPLIES A27349 SUPPLIES A27349 SUPPLIES A27349 ENCROACH BOND RELEASE LIGHT SUPPLIES A27339 UNIFORM SHIRT RENTAL 4/1-5/31/05 2005 SERVICES MCGRAW HILL/ENR RNWL SUPPLIES J TRYBUS 385960533 FY 2004-2005 OPEN PURC SERVICE AGREEMENT FOR Refund: Check - WINTER *NAT'L DEF SERVICE AGREEMENT FOR OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES COUNCIL CHAMBER PROJ SALES TAX 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 - FINANCIAL ACCOUNTING PAGE 4 AJ<OUNT 162.05 6027.14 75.40 75.41 75.41 75.41 75.40 377.03 263.88 25.44 43.84 333 .16 500.00 59.70 32.48 60.00 1914.41 82.00 225.00 221. 50 95.26 7232.00 65.00 17560.50 7440.00 178.47 178.79 94.09 2.93 454.28 560.62 f -JO 03/24/05 ACCOUNTING PERIOD: 9/05 CITY OF CUPERTINO SELECTION CRITERIA: transact. trans_date betweeu "03/2:1/2005" aud "03/25/2005" CHECK REGISTER - DISBURSEMENT FUND FUND - 110 - GENERAL FUND :1020 CASH ACCT CHECK NO 616981 1020 1020 1020 1020 1020 1020 1020 1020 TOTAL CHECK 1020 1020 1020 1020 1020 1020 1020 1020 1020 TOTAL CHECK 1020 1020 1020 1020 1020 1020 1020 1020 TOTAL CHECK 1020 1020 1020 1020 1020 1020 616982 616983 616983 616983 616983 616983 616983 616983 616984 616984 616984 616984 616984 616984 616984 616984 616984 616985 616986 616987 616988 616989 616990 616991 616991 616992 616993 616994 616995 616996 616997 03/25/05 501 ISSUE DT --------------VENDOR------------- FUND/DEPT 110 03/25/05 505 03/25/05 833 03/25/05 833 03/25/05 833 03/25/05 833 03/25/05 833 03/25/05 833 03/25/05 833 03/25/05 515 03/25/05 515 03/25/05515 03/25/05 515 03/25/05 515 03/25/05515 03/25/05 515 03/25/05 515 03/25/05 515 03/25/05 3146 03/25/05 690 03/25/05 533 03/25/05 570 03/25/05 2441 03/25/05 581 03/25/05 585 03/25/05 585 03/25/05 3236 03/25/05 2833 03/25/05 M2005 03/25/05 n70 03/25/05 979 03/25/05 2228 OPERATING ENGINEERS #3 ORLANDI TRAILER 6308840 PER S PER S PER S PER S PER S PER S PER S 110 110 110 110 110 110 110 PACIFIC WEST SECURITY IN 5606620 PACIFIC WEST SECURITY IN 5606640 PACIFIC WEST SECURITY IN 5606620 PACIFIC WEST SECURITY IN 5606640 PACIFIC WEST SECURITY IN 5606620 PACIFIC WEST SECURITY IN 5606620 PACIFIC WEST SECURITY IN 5606620 PACIFIC WEST SECURITY IN 5606620 PACIFIC WEST SECURITY IN 5606640 PATTERNSOFT INC 5806249 PENINSULA FORD 6308840 PERS LONG TERM CARE PROG 110 RADIOSHACK CORP 1108602 RENEE RAMSEY 5806249 RELIABLE 1107503 REVEL ENVIRONMENTAL MFG. 1108005 REVEL ENVIRONMENTAL MFG. 1108005 GREG RIMANICH 1104400 THEA RUNYAN 5806449 RUSSEL, KAREN 1100000 SAN JOSE GENERATOR 6308840 CITY OF SAN JOSE 1104530 SANTA CLARA COUNTY SHERI 110 RUN DATE 03/24/05 TIME 10:20:35 -----DESCRIPTION------ UNION DUES SUPPLIES PERS EM PLY *PERS BYBK PERS 1959 *PERS OED *PERS BYBK PERS SPEC PERS EM/DE SECURITY JUNE 2005 SECURITY MAY 200S SECURITY APRIL 2005 SECURITY APRIL 2005 SECURITY APRIL 2005 SECURITY JUNE 2005 SECURITY MAY 2005 SECURITY MAY 2005 SECURITY JUNE 2005 SERVICE AGREEMENT FOR FY 2004-2005 OPEN PURC PERS LTC/2405 SUPPLIES 17400 SERVICE AGREEMENT FOR OFFICE SUPPLIES ANNUAL SERVICE PRGRM ANNUAL SERVICE PRGRM MRC EXPENSES SERVICE AGREEMENT FOR 2ND MASSAGE PERMIT REBUILD ALTNTR A27368 ANIMAL SERVICES APR05 FUNDERBURK/04ED12246 SALES TAX 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 - FINANCIAL ACCOUNTING PAGE 5 AMOUNT 685.35 135.94 18150.88 54.34 108.81 3252.40 1227.70 180.80 3252.40 26227.33 47.00 47.00 47.00 47.00 47.00 47.00 47.00 47.00 47.00 423.00 2078.00 15.32 104.42 80.71 870.00 580.76 493.00 1542.00 2035.00 104.79 317.20 46.00 96 .34 13833.33 31.06 f- ]/ 03/24/05 ACCOUNTING PERIOD: 9105 CITY OF CUPERTINO SELECTION CRITERIA: transact. trans_date between "03/21/2005" and "03/25/2005" CHECK REGISTER - OISBURSEMENT FUND FUND - 110 - GENERAL FUND CASH ACCT CHECK NO 1020 1020 1020 1020 1020 1020 TOTAL CHECK 1020 1020 TOTAL CHECK 1020 1020 1020 1020 TOTAL CHECK 1020 1020 1020 TOTAL CHECK 1020 1020 1020 TOTAL CHECK 1020 1020 1020 1020 TOTAL CHECK 1020 1020 1020 1020 616998 616999 617000 617000 617000 617000 617001 617001 617002 617003 617004 617004 617005 617006 617006 617007 617008 617008 617009 617010 617011 617011 617012 617013 617014 617015 ISSUE DT --------------VENDOR------------- FUND/DEPT 03/25/05 1648 03/25/05 2016 03/25/05 03/25/05 03/25/05 03/25/05 03/25/05 03/25/05 03/25/05 677 03/25/05 529 03/25/05 03/25/05 03/25/05 700 03/25/05 03/25/05 2810 2810 2810 2810 3171 3171 1406 1406 2958 2958 03/25/05 M2005 03/25/05 03/25/05 1763 1763 03/25/05 M2005 03/25/05 M2005 03/25/05 03/25/05 1538 1538 03/25/05 1993 03/25/05 M2005 03/25/05 718 03/25/05 1154 SAVIN CORPORATION (SUPPL 1104310 SIEMENS BUILDING TECHNOL 1108504 SMART & FINAL SMART & FINAL SMART & FINAL SMART & FINAL 5806349 1106344 5806349 5806349 STAPLES BUSINESS ADVANTA 1106100 STAPLES BUSINESS ADVANTA 1106100 STATE STREET BANK & TRUS 110 BUNGARD PENTAMATION, INC 6104800 SUNNYVALE CHEVROLET SUNNYVALE CHEVROLET 6308840 6308840 TARGET SPECIALTY PRODUCT 1108303 TEsca CONTROLS INC TESCO CONTROLS INC 1108602 4209545 THE VAN'S RESTAURANT 5506549 THEATERFUN INC THEATERFUN INC 5806249 5806349 THELAW.NET CORPORATION 1101500 THERMAL MECHANICAL, ING. 1100000 TMT ENTERPRISES INC TMT ENTERPRISES INC 1108315 1108312 TRAFFIC SIGNAL ASSaCIATI 1108602 TREASURER OF ALAMEDA cau 110 TREE MOVERS 4239222 UNITED WAY OF SANTA CLAR 110 RUN DATE 03/24/05 TIME 10:20:35 -----DESCRIPTION------ 8332201915 3/1-2/28/6 SUPPLIES SUPPLIES A26481 SUPPLIES A26482 SUPPLIES A26482 BUNNYBASH/SPLY A264B3 OFFICE SUPPLIES OFFICE SUPPLIES * PERS DEF DATALINE CHRGS FEB05 FY 2004-2005 OPEN PURC FY 2004-2005 OPEN PURC FY 2004-2005 OPEN PURC TESCO ALUM CONTROLLER TESCO ALUM CONTROLLER 3/21 TRIP/VAN'S REST. SERVICE AGREEMENT FOR SERVICE AGREEMENT FOR ANNL SUBSCRIP. LAWNET OVERPAYMENT B.LICENSE CONDLESTICK BASEBALL M CaNDLESTICK BASEBALL M MBRSHP WOLFE & JENSEN A LOPEZ JR 566398126 REMOVE AND REPLACE 4B" UNITED WAY SALES TAX 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 - FINANCIAL ACCOUNTING PAGE 6 AMOUNT 1166.40 172.41 98.02 8.99 245.83 336.12 6BB.96 127.71 40.31 168.02 3798.97 14.88 11. 38 11.84 23.22 246B.14 512.95 512.95 1025.90 608.16 449.75 480.00 929.75 575.00 102.00 594.50 594.50 1189.00 50.00 253.84 1000.00 72.00 'j- ]:L 03/24/05 ACCOUNTING PERIOD: 9/05 CITY OF CUPERTINO CHECK REGISTER - DISBURSEMENT FUND SBLBCTION CRITBRIA: transact. trans_date between "03/21/2005" and "03/25/2005" FUND - 110 - GENERAL FUND CASH ACCT CHECK NO ISSUE DT --------------VENDOR------------- FUND/DEPT SALES TAX ~----DESCRIPTION------ 1020 617016 03/25/05 733 UPBEAT INC 1108314 P/N#51RJT-K20 0.00 1020 617017 03/25/05 3271 USTANX CORPORATION 1108005 SETUP&DISIGNATE 4,5,6 0.00 1020 617018 03/25/05 738 VALLEY OIL COMPANY 6308840 FY 2004-2005 OPEN PURC 0.00 1020 617019 03/25/05 779 WEST-LITE SUPPLY CO INC 1108504 LIGHTING SUPPLIES 0.00 1020 617020 03/25/05 775 WESTERN PACIFIC SIGNAL L 1108602 REPAIR CONTROLLER 0.00 1020 617021 03/25/05 2845 JULI E WONG 5806249 SERVICE AGREEMENT FOR 0.00 1020 617022 03/25/05 793 NANCY WULFF 580G249 SERVICE AGREEMENT FOR 0.00 1020 617023 03/25/05 M2005 YAU, DENNIS 110 APPEAL WITHDRAWN 0.00 1020 G17024 03/25/05 962 LINDA YELAVICH 5506549 SOLE/FEB. BIRTHDAYS 0.00 TOTAL CASH ACCOUNT 0.00 TOTAL FUND 0.00 TOTAL REPORT 0.00 RUN DATE 03/24/05 TIME 10:20:35 ~ FINANCIAL ACCOUNTING PAGE 7 AMOUNT 2389.83 450.00 8G.59 lOG. 52 405.94 920.00 1284.40 145.00 124.76 323800.71 323800.71 323800.71 ¡-]3 RESOLUTION NUMBER 05-049 DRAFT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO ALLOWING CERTAIN CLAIMS AND DEMANDS PAYABLE IN THE AMOUNTS AND FROM THE FUNDS AS HEREINAFTER DESCRIBED FOR SALARIES AND WAGES PAID ON March II, 2005 WHEREAS, the Director of Administrative Services, or their designated representative has certified to the accuracy of the following claims and demands and to the availability of funds for payment hereof; and WHEREAS, the said claims and demands have been audited as required by law; NOW; THEREFORE, BE IT RESOLVED that the City Council hereby allows the following claims and demands in the amounts and from the funds set forth: GROSS PAYROLL $ 381,918.38 Less Employee Deductions $(107,844.05) NET PAYROLL 1174.07:U3 Payroll check numbers issued 80974 through 81187 Void check number(s) CERTIFIED: ~. C/!..;/tuuv-1< Director of Administrative Services PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 5th day of April ,2005, by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED: City Clerk Mayor, City of Cupertino l' -I DRAFT RESOLUTION NUMBER 05-050 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO ALLOWING CERTAIN CLAIMS AND DEMANDS PAYABLE IN THE AMOUNTS AND FROM THE FUNDS AS HEREINAFTER DESCRIBED FOR SALARIES AND WAGES PAID ON March 25, 2005 WHEREAS, the Director of Administrative Services, or their designated representative has certified to the accuracy of the following claims and demands and to the availability of funds for payment hereof; and WHEREAS, the said claims and demands have been audited as required by law; NOW; THEREFORE, BE IT RESOLVED that the City Council hereby allows the following claims and demands in the amounts and from the funds set forth: GROSS PAYROLL $ 408,838.58 Less Employee Deductions $(117,233.54) NET PAYROLL $ 291.605.04 Payroll check numbers issued 81199 through 81399 Void check number(s) CERTIFIED: ç~ ¡} (Jfr.(r~ Director of Admimstrative Services PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this 56hh day of April ,2005, by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED: City Clerk Mayor, City of Cupertino 9-,2 I 'I~! . ,.\~, .../.",- i - . City Hall 10300 Torre Avenue Cupertino, CA 95014-3255 Telephone: (408) 777-3220 FAX: (408) 777-3366 CUPEIQ1NO DEPARTMENT OF ADMINISTRATIVE SERVICES SUMMARY Agenda Item No. 10 Meeting Date: AprilS, 2005 SUBJECT Accept the Treasurer's Budget Report - February 2005. BACKGROUND Attached are the Treasurer's and Budget reports for the period ended February 28, 2005. The report includes all funds in control of the City. Investments The market value of the City's current portfolio totaled $35.6 million at February 28, 2005, with a maturity value of $35.9 million. The slightly lower market value of the individual securities (compared with cost or maturity values), indicates that rates have risen since the time of purchase. The City intends to hold investments until maturity to redeem full value of the securities plus interest earnings up through the maturity date. The Local Agency Investment Fund (LAlF) yielded 2.368% in February compared to January's 2.264%, and 1.440% a year ago. LAlF yields have risen consistently since June, when the yield was 1.469%. The City's portfolio as a whole yielded 2.62% in February. Short-term agency yields increased slightly during the month, but no purchases were made. Overall, the City's current investment portfolio decreased approximately $800,000 in February. The decrease is primarily due to planned expenditures exceeding planned revenues. The investments of the City of Cupertino are in full compliance with our City investment policy and/or State law, and are tiered to adequately provide the City with sufficient cash flows to pay its obligations over the next six months. Printed on Recycled Paper ID-I Revenue/Expenditure Trends Bottom line General Fund revenues are tracking at budget proj ections due to the timing of major tax payments !Tom the County and other tax revenues submitted last month. MVLF revenue is reduced permanently in this fiscal year, as compared to the temporary decrease caused by the loan of MVLF revenue to the State last year, with the offset showing in the property tax line item. Both sales tax and MVLF losses were offset last month as the County submitted payments under the triple flip and MVLF swap provisions: funds set aside !Tom the County ERAF fund were used to offset the sales tax revenue reduction and an adjustment !Tom the Vehicle License Fee Property Tax Compensation Fund was also made. The State will "true-up" these two revenues in September 2005. The MVLF allocation will be considered property tax and grow or decline in future years according to local assessments. Finance will be preparing a mid- year revenue re-allocation to show this permanent change !Tom intergovernmental revenues to property taxes. Hotel tax revenues are healthier than in the prior year, and should come in over budget for 2004-05, whereas utility user tax revenues are still lagging. Licenses and charges for services have increased as a result of increases in development fee rates and additional activity in Building and Planning. Departmental expenditures are 14.08% lower than prior year spending due to the city's hiring !Teeze. RECOMMENDATION: Accept the Treasurer's and Budget report for February 2005. Submitted by: Approved for submission: ~~ Carol Atwood Administrative Services Director ~ David W. Knapp City Manager 10-:2.. City of Cupertino February 2005 ACTIVITY DATE ,PURCHASE MATURITY I - ~ 08/10/04 c- DESCRIPTION REF ---------------- SECURITIES MATURED/CALLED __n 02/1O~I'lILB©.step _________ !6k YIELD -+- , ---------------.!..------- 2.00%1 -----~---- ---- - 1 1_ ___n__ _ I I "--1---- --- SECURITIES PÛRCHASED---=l=::==r ~--=-I-~ ____j t-=-::- - --,-l::~=j - IC~SH=-;02/28/05CU::::t~o~::~:OLlor.-' --~ - ---- 02/28/05 :GBTC Cash - ___I-~ 1--_.1-_ _~ 02/28/05 We11s Fargo Checkmg CA I i ---- i -- - -1-- I ___L-_ _ ___I _______ _~~IF, -I- I , ~ ! 02/28/05ILAIF---State_~_?~]_ ------ 16f I I--::~ +cERTIFICA Tþ~~~~:rO¡IT- __ -~--t' 03/17/041 03/17/08 American Trust_~~~_~avjngs Ba~~L_ n__ __ 03/17/04 03/17/09 ~~_?ples State Bank I _ _ _: 03/19/04 03/19/08 Plantersfirst Corde11 GA -J L 1-_ ~3I24104 __ 03/24/08 Badger State Bank ____ 03/24/04 03/24/09 Washita State Bank 1----1-_ 03/24/~_4 _. __ ?3/24/08 Wilmot State Bank.______ L 03/24/04 09/24/07 S~gnature Bank Nat'] Assn 1-- 03/26/04 03/26/08 Privatebank & Trust I-__m ~ _ 03/26/04 __ 09/26108 Southcoast Communtiy Bank 04/07104 04/07/08 Core Taylor Bank©,step __..m__ CD ¡ ¡ 157,188 o 2.568.529 ~~~~_5,717 i I _ 237%:_12.335,8341t.... 12,335,834 ~__I2,3~834 j _-~; ¡ 3.00%_ -99,000 _ 99.000_ 96,016 ì - -(2;984) ;~~~c- :~:~~~ :~:~~~ ~::=- :::~~~ ~=1~ ;~~~- :::~~~ :::~~~ :::m¡ g:~:~; 3.00% 99,000 i . 99,000 _-95,985 J' - (3,015) 2.70% 99,000 I - 99,000 --- 96,0061 (2,994) 3.20% 99.000 1 -- 99,000 --- 96.557 .-¡2,443) ~.~~~. :~:~~~ r :~:~~~ =__ :1~:~:t it~ 986,000 986,000 _ 956,556 1 _ ___ ! , , I --, I m.__m_ I Tm ._-~-- I I MONEY MARKET FUNDS Lm_L. "_ -----l 02J28¡051~1_~_FargOG_o~ernmeñt ~.- ~- AGENCY NOTES 07/09/93 03/08/04 07/21/03 o 1112104 08107103 T -- 08/11103 ' 02/25104 ,- 12105103 I n__ _JJ3I16/04 1 I- _ 03/23/04 I 04123/04 "--+-__0.4114/04_ L_ _ 12/15/03 03/30104 12/22/03 c-I 12/30103 , 04/29/04 04/30104 - - __ n__ !6j i m_ _____-1_ Ó;¡í15107 : FHLMC(P) 6k 12/26/06 ¡-FHUvlC©--------- 6k 07/21106'FHLB«:i- ... 6k 08/06/08 ¡ FHLB©.step 6k ---.-- 08/07/06 IFH~_~_©,step 6k 08/11/06 ! FHLB© 6k -- 02/25108 FHLB© 6k 12/05107 FNMA©.step 6k 03/16/09 FNMA 6k 01130109 FNMA© 6k 01123/08 FHLB© 6k 12/03/07 FNMA© 6k 12/15108 FNMA©. step __ -16k 03/30109 FHLB©, step -l6k 06/22/07 FNMA 6k I 12/30/08 FHLMOÞ, step 6k I 10/29/08 FHLB©. step . - 6k ¡- 04/30/09 FHLB©. step ; 6k I 2.60%+---- ---- .---- 6.73% 2.30% 2.20% 3.00% 2.33% 2.50% 3.13% 2.63% 4.01% 2.50% 3.15% ------ 2.50% 3.00% -TSO% --- _~.3.0% :""3~-:;+ 3.00%; 3.13%, ----- __m_.' I ADJUSTED MA TURlTY L COST- - V ALUEi- MARKET UNREALIZED -YALûE- ... PROF1T/LOSS ------- _n___ #VALUE! 1.200.000 1.197.756 _IIV-,,_~ n _ ___ I 00 - -----+ -. ---1-- _._....__n_._.___ . ------- ___m __ _m__._ -- -------.-- - - - --- -- ---- ------ , -- ----_._---~ 157,188 o 2,568,529 2,725,717 -----~---- _ __157.188 1 _.<J 2.568,s.zit____J: 2.725,717 0 , ------ -- .--+---- . 1,348.487 ' 1.348.487 1,348,487 1,348,487 _m________ 1.348.487 - 1,348,487 i -- o ___m ----+- - 108,67s:±-----T4.412) -=- ::ë~H--i~ -991.5601 ---(6.10¡) 493.115-1 (6.875) 2.363,250 I (36.750) 976.780 (23.220) 990,630 (9.370) -- 1.584.496 (15.504) '496;565 I--::-Q.§j 1.438,125 (50.106) 962.500 (27.564) 994,710 (5.290) 597,186 ¡(2.814) 979.060 I. (20.9.4()) 1.000,270 1 270 295.593' (4,407) 994.690 (5.310) ---- 113,090 108.741 790,354 f . 80~ 500,000 500.000 997.661 1.000,000 500,000 500,000 2.400,000 2.400.000 .... 1.000.000 1.000.000 1.000,000 1.000.000 1.600.000 1.600.000 500,000 f 500.000 1.488,231 1.500.000... 990,064 1.000.000 1.000,000 1.000.000 600.000 600,000 _m.n 1.000.000; 1.000.0(jQ. _ I.~~~:~~~ r--J'~~~:ÕÕÕ 1,000.000 1,000,000 u_ - 10 -3 City of Cupertino February 2005 T , , . í , , +----.e-------'--- T T I ACTIVITY DATE T ADJUSTED MATURITY MARKET ... UNREALIZEC -------- ------- PURCHASETMA TURlTY DESCRIPTION I REF YIELD COST I VALUE VALUE PROFlT/WSS , .. -r------------j .. ---- -- ------- - - ; . ----- ------ ------------ .... =1 08/24/04 ¡...=Õ2T~47Õ6~HLB © ----- ------ -- _m_ _________ -. -+-- . --...- 6k__ 2.75% 1,200.000 1.200.000 L 1.191.756 ..(8.2~ ... .__+_..04/30/0~ 04/30/07 ,FHLMC© 6k 3.30% 499.982 500.000 ! 494.965 (5,017) MO 1 18,479,382 ":18,508,741 I.. .18,224,980 (254,402) 1 -. , ------ 1 _un .... .-- I US GOVERNMENT SECURITIES ----- -- I US' I I 0 0 0 ::.:i""::===J . . - . _ , ---- ------ I ITotal Managed Portfolio I .. _ 35.875,420 35,904,779 I 35~~!~!_~~ _ (254~ J-~verage Yield _________n I I ... 2.62% - ----- . -- ___,Ave~~_çe Length to Maturity (in years) ---- 1.301 -- . . ----- -. , ···T-·-·-·- - - --! .n ! , -- ------t----- - . .. -i- ------ .. .... ---- T ----- ---- t ! ----I ---- --. I ----- - - ~f .-.. -- - - -. .- ---- ------ -- . .. . ..- ..- ---- L __u___ . .- TRUST & AGENCY PORTFOLIO --..- -------- I ---- ...---- .....jCERTIFICA TES OF DEPOSIT: u_·· .. - ---..- ----- -- . ... 07/27/01 ~/oif~uJ'ertino Natl(Keste, Trust) 6b 1.53% 41.975 41.975 1 _41,925.. ~.....=-~~ - ____n__ ! ... .. 1-- ! Total Trust & Agency Portfolio 41.975 41.975 ! 41.975 0 ---~~- -. - .- ---- __.__ u . ! ------ I· -. J _ . ___. BOND RESERVE PORTFOLIO u_=! ·liJ,972~·-lÕ~972 nn·O __ ¡BOJ:!~_~~se~e_~ortfolio - #078791 10.972 - ----1~- I Bond Reserve Portfolio - #078793 .. -- I I ~~~~~~serve Portfolio - #078794 603 603 , 603 --0 ¡ Total Bond Reserve Portfolio 11,575 11,575 11,575 0 - ----- -r-=- I ----- . .-. I .n -:1 ---r-- _..u -------- ... -------- .. ---- I--.-u .. - n .-- l- . ------ ! I .. - --- -------+----- ------ - -.- -+~ L ---- ,. ------------ , ..... ! . u_ 1-. " ------- ---- ! I ..-.-- T -- -------¡---- ! /ð -t.f Agency NOles 51% 3_00% 2.50% ."--...--.----- ~ 2.00% - 1_50% 1_00% ----- -.._~-- 0.50% --....- 0_00% -, Investments by Type Managed Portfolio USTl'easuryNotes 0% f~~~.l"~.. ~IIIII{~).~. ~IIIIIIIII~~~. ~~~~IIIIII~II~~. ~IIIIIIIIIIIIII~~ LA'f ~IIIIIIIIIIIIIIII)., 34% ~IIIIIIIIIIIIIIIII). ~~~~~~~~~~~~~~~~~~~, ~IIIIIIIIIIIIIIIIII~ ~IIIIIIIIIIIIIIII~I~ ~IIIIIIIIIIIIIIIIIII: ~~"I~I~~~~~~~~~~~~~~~ ~~"lllllllllllllli ~~"llllllllllf ~~"lllllllr ~~"lllf ~~~ r Cash 8% CD's J ~;, 4% IRate of RetllfU COmpariSOn . ---~ . . --- . =-- . .-.--.-. ._._-- ------.------------.--.------- - -- ----- ---------- ---- ---- ------------------ ------..--- 1/04 2104 3/04 4/04 5/04 6/04 7/04 8/04 9/04 10/0,1 11/04 12104 1/05 2/05 10-) COMPLIANCE WITH INVESTMENT POLICY City of Cupertino 2-28-05 Category Treasury Issues US Agencies (eg FHLMC) Medium Term Corporate Bonds/Notes LAIF Money Market Funds Maximum Maturities " Per Issuer Max Bankers Acceptances Commercial Paper Negotiable Certificates of Deposit Repurchase Agreements Reverse Repurchase agreements Standard No limit No limit 30% with A rating $40 million 20% 25% up to 15 years : Remainder up to 5 years : 10% (except LAIF) .180 days & 40% 270 days & 25% 30% 365 days Prohibited ,Complies Complies Complies . Complies Complies Complies Complies Complies Complies Complies Complies Complies Complies Comment ID -~ i.. .''''''_ ""-wi" '"'" '" ,;", M." (m," jj~ j Payments rec'd Nov - Ian & Apr-Inne; VLF impact $2.3M___ _ ! % of Budget _Over/Under ----- 1 -------¡- - Actual . Actual YTD 2-28-04 I YTD 2-28-05 -9.42% 86.96% 6.14%. -23.49%' IPG&E down -45.22%·-Y"rge payment received in Inne of Trends Ana1vsis BuildingPermits up $300k, plan checks up $350k i Investment balances down 30% IMVLFreducedpennanenlly ; offset to prope;:¡y¡axes Engineering fees uj> $270k; zomng & j>lalUllng fees up $2 iJ_ 1.79% -- 56.08%1 -14.38% ----- -50.03% 5,072,402 4,671,425 1,103,863 1,397,522 844,319 973,83 I, ----;1- 1,664,800 677,444 939,624 - 5,356,931 2,232,799 I ,045,62~_ 1,490,8831 - 826,:112-- 979,379 893,049 , 741,876 ---¡,742,Ù8 2004/05 Budget City of Cupertino [ ------- General Fund Budget Report - -- r- I . 2003/04 Budget I - -- ~--- -- - -- -- - -- 110.10% -28.01% -56.53% -100.00% -3.52% 309,315 686,311 300,337 287,947 __ 12,360~__ _ 4{;,945 o 0 15931 193!__ 18366433 2/28/2005 -- Taxes: -- --- Sales Tax Property Tax ~~p~i~n!_O~c~pancy Utility Ta,,-_ Franchise Fees Other Taxes Licenses and Permits --- ----- Use of Money & Property _ !~tergovernmenta~_ Charges for Services Fines & Forfeitures ------ ather Revenue - - - ---- Sale of !,rol'eI1L Total Revenue 715,555 -21.60%' 4,295,69.¡T-----=s.980/0- 464,458 -3.02% 2,488,586 -10.93%, 1,304,465 -13.47%1 1,545,687- --~7.90%1-- --- ------- -- ··------r---r----..·------------------- ------ 4.984.605 -20. I 5%1 ¡ Neighborhood parks & Library 15799050 -14,(j8'Ji"it____ - t- -1- -i- ¡ -24.66% ------- 0.00% _J_,374,904 -3.242.664 699 621 1,369,026 ----ª-](),218 6-,853..724 4,137,722 718,355 439,678 -4,191,024 2,588,93Sr 1 2,261,219 ___1,386,236, 2,823,865 1,-41},259 9.363.945 5.174.517 27581158 15949568 , 1 _ 631,950~- 2,737,365 1_ 712,5_0(r~ -4,955.000 i -4.864.0001 -2.890.4 I 9 t -4 209 95~ -1 153 206L -2196294: -¡- , 1,322,305 6,697,3<¡6.l_ 680,388 4,076,782 2,220,03 I 2,872,225 8.577. 778 26446 905 Operating Expenditure~ Administrative --..---------- - Law Enforcement Community Service Administrative Service Recreation Service ---------- C"-mmunity Development Public Works _Iotal Expendit\Jr~s J ----------_.------ ()perating Transfers In OJ>erating Transfers .out Net Income/Loss --- --- ----.. c:::. ( --...J 8,780,6()¡¡[~~oo,000 3,800,000 3,748,000 _1,50.<),000 1,560,000 2,250,000 . 2,740,000 2,300,000 2,312,000 1,365,0001 1,435,000 1 ,285,(j0-º- . IßOO,O_OQ_ I,IIO,OOO¡ 1,186,9001 2,580;0001 2,820,6871 410,000 490,000 640,000 600,000 _jO,OO(j _ 162,000 _ _ . . (j _ 1,500,000 26560000 285545871_ Revenue Comparison 6,000,000· 5,DQO,OOO -- ----------- ----------- ---_.-..------------------- m % I-L y %- "~ ',"" < '8 -~------------- 4,000,000·- ------- -_._~---- t, is '< -'.' 3,000,000 - ---_._.._----~-._--- --._--- w :", ;.~ f{ ------.-- ----·--·---0 ---- å 1,000,000 -- '" ,,"- % ß % Xi; :x' -,> - "c' ~~ :8: :it: ~;t o 4 G 9 10 11 12 13 Expenditure Comparison 6,000,000 5,000,000 - .-----______ .._______._ 4,000,000 ----.,-- ------------ ----- 3,000,000 -- ------- -------- 2,000,000 1,000,000 2 , 5 6 Cl_VTO-2/2Si041 OVTD2!2S/OSJ 1 Sales Tax 2 Property Tax J TranscientOccl!pa.ncy 4 Utility T~x 5 Franchise fees GOtherTaxes 7 Licenses & Pemlits 8 Use oflVloney& Property 91ntergovcnunental 10 Charges for Services 11 Fines & Forfeitures 12 Other Revenue 13 Sale of Property in. YTD 2/287041 LE.YTD 2/28/~ 1 Administrative 2 Law EnfOlcement 3 Community Service 4 Administrative Service S Recreation Service 6 Community Development 7PublicWmks 10 -! City of Cupertino ~ummari()fBudget Tr,,¡Úfers-- Gen:eraI Fund 2718/2005 - -- - -------- ------ Des~~iD~ion --- - 2004/05 ADOPTED BUDGET 2003/04 CARRYOVER: -------- -------------- Encumbrances -- -----..--------- DeE~rtme~t ~arryovers REVENUE ADJUSTMENTS: ------------ ---j-- i --- -+--- . I - _L-A~C¡ ~~~~r~~~~:!~¡u --..--------------- -- various ------------ various EXPENDITURE ADJUSTMENTS: ___________ - ____u_____ Reduce £,,0 Pass 8óÇonj. Mgrnnt Remove benefits wi PT position _-_ç~_gv~~ l~~ enforce~~nt .g_rants Carry over la~_ enforcement _8!ants __ Carry_()ver l~_~~~_rorceme!1!_gr~nts 'f!ansfer lorwireless YUTchase _ Litig~!ion _ __ ______ 2004/05 ADJUSTED-BUDGET 110-8005-7107 jllO-4400-5713 . I 10-2401-7014 I -------------!---- 1110-2402-7014 , ! 11():2401:¿014 I 1110-8101/8408-61 I 1 110-1500-7075 -------- ------- 1 ----1 ---------- - ---~- - --..---- ~e_~~nu~___~xp~~ií!ITe Budget __I3ll.dget --- --- -----~--_.._-- 31,291,0-º0~_----ª-!&90,000 -- -I --,-- 181,93Ii-==-=_ 258,4451 -- ¡ -- - -------------- -- -----+-------- ~-------=l.'7.,920j , -1,550 97,332 2~:f~F- ... -~,479 4,000 31,291,000 u_181,938 258,445 -- ------ -17,920 -1,55(j .._.___.2.2,}32 _ ._____ 23,240 ____.2,999 -3,479 . ________ 4,000 32,442,005 ( D-1 Capital Projects 2/28/05 :¡: , , , _~und, Ergj! D_e~criDtjon Ç/Q-e-n_~___ _¡-C7Ot)uaaet Adocted 1-- _chanãe-=-~ Total Budaet EnculT1brance- EXDe~dituie-~rrent Baf 210 96121M,norStorm Drain Improv 3.320.00 44.511.80' 26.953, 74.784.80 9,170.00 18.390.16 47.224.64 ..'215f 9620,Sjorm Drainjroje~ 15.006.01: 840.167.55 75.000 [[ 940.167.56 -_..302:-886)5 15.471.00 621.8Hi}ffi . .270 L14.3. 0, Stev Canyon Rd\llid.ening 55,290.41 7.003.00 ~._ _ . . 62.293.41 , 62.290,41:. 0.00...l0-º~ 270 9432 Hmsld belleville TIS modi!, 0.00 56.000 ~ __ . -i-. 56.000.00 __, O.OQ _ 55.589.51 ._ 41.(j.04.!J 1 270: 9435 Neighborhood lraf calming . _ 5.000.00 L- _ 1._ 5,000.00 _ _. _ ."_ 5,000-'<).0 270 9436 Stev Crk Trail Bike facilities 30.219.00 j 30.219.00' I 30.219.00 270, 944,3ßollingerRd bikefacilitYlmprov, 46.371.21, 156~35829j'[ 202.729.50 9.943-:62\'_:36.42i.59_ 156,358Æ9 270 9447: Mary Avenue gateway 17.476.07 89,315.011' I ,106.791.08 17.476.07 0.00 89,315,(>1 270 9449' t.,1ary.Avenue FootlJridge 805.000.00 .. 498.594..78. 4.800.000 6.103,594.78 494.000.00 286.365.00' 5.323,229,]'8 270 9450pave..mentManage.ment 8.513.73 F..682.20.}1.8. 750.000 ..___. 1.4.40.718.91 250.031.91 33.915571 1.156.771.,-43 270 9531 Rampmet.e rsignal280/85 __ 229.816.70 JO.2,IL83 I __ _ _ 3.0.0.034.53, 229.816.70 ooot 70.217,!!3 270 9532 SR85/Stev Crk TIS modification 49.378.49 I 49.378.49 49.378,4!'j _270 9701 ,Sidewalk gaps unimprv areas f· -30.000.00 '. ÉjO.ooo.oo - . 30.000g(j 270 9702 CityWide bike parking facilit¡¡'s . 51 ,789.00 ~- - . 51.789.001 -- '51.789.00 280' 9213...MCClellan ·Ra.nch bidgim.prov. .. ,211.652.00 ".1-. 211.65200. '__ 255J28.52 (10'123.20),1' (33.953:3?) 420 9113 Stev Crk trail masterplan 6.260.70 '6.260,70,' 6.26Ûc7'º_ 420 9116 San Thomas trail im!'rovements 0.00 53.896.06 .' . 53.896.06 r 918.44 52,977.f3~. 420 ,!)117,StevCrkTrail maSter plan study 0.00. ~4.6~3ß'I ' .__. 34.623.84 . ___ 34.623..64 420 9216 Servicecenterexp"nison 19.888.00 .15.976.55' ____ _-I 35,884.55 _..35.864.55~__ ..J'.º-O 420 9219 Animal conlrol facilities 0.00 500.000.00 500.000.00 500,000.00 f' 0.00 _420 9223 Civic center improvements· 0.00 4,145.92 '1.535.00)Ü10c92___ 2.61000.. .. 0:[2 ...i.20 9224 Civic center plaza improvements 0.00'. 1.000.72 1.000.00) .0.72 0.7? 420 9225,CH space study 35.641.11 . '-0.00 __ 35.641,11, . 35Mi-:11._ 0.00 o,ºº_ 420 9226 Sports Gtr AlC unil rep!. 5 50.000.00 __ . __ 50.00º,º0_ 420, 9227 Blue pheasantre-roof ... 12. 125.000.000.00' 119.626.58 5.373.04.2 420, 9228 CH council chamber remodel _...!. _ =1.. - 75.000.00 _ _. _n 75.000.QO 420 9229 CH emergency generator.. ..- , 1 . -. 10,000.00 10.000.º-0 420 95282801W....oifetrafficsa¡eÌ)'imp.rov...=C 21.132.50 =-107:554.201' =.-. 118.686.70 21.132.50 O,O(); 107.554.2.0 420, 9530, Phase III Hmstd arterial mjlml ,39.936.90 39.936.90: ' 39.936..!J.O ----j- -..-------..--- ..- - - -- --- - ..--- 420 9533 Green_LED TIS lights __ 0.1 ~1.251,071 ! 261....251.07 [[)61 ,251.07 _420' 9534 Advanced ITS De Anza blvcj . ~.2,9.1,36 , 35.291.36 35,291'.:3.6 _420 9541 School traffic calming measure 47.686.55 ' 47.686.55 -- 47.686.55 _42(j 9544.Safe routes CHS ... '---.¡¡j3,m.54,.. , ~74.294:34 26,962.12 2õ8,584,67..238.747,~5 .....'1.20 9547 Yellowped LED TIS upgrades .,. 11.900.00 1= .§ 260,000,00. __2.1.756.74 218.065.82 ' 20.177,4.'1 ....'120 9548 Traf st walkability mods facility I 5.000.00 b 5.000.00 2.500.00 .. . 2.500,0(j 420 9549 Safe routeGarden Gate school 205,000.00 27 , 475.000.00 475.000,0()_ 420 9550, TIS battery Power backup 200.000.00---' 200.000.00 -- 200.000.00 423, 9222L'brary construction . , 7, 825.738.27 1.035.00 8.737.155.31 252.391.94 8,077,472.01 407.291 ;36- 425 9:J13'FourSeasonComer .--- 76:861.60' ... .. ¡ - 81.861.60 0.001 . -i7.251.95 4.609:-65 426 9212 Sports_Ctr.fitnessexpansion-l- - Ú52.ÖO~ --- -----¡ -1,.152.001 0.00__ 0.00 ~1,15Úio ....560 9105 Blackberry Farm ' . 531.644.96 _ _ I 531,644.96, 0.00 1.750.00' 529.894.96 ~60: 9112BBFmasterplansludy i 47.709.29. 1 47.709,:19r-22.162.80 10.123.20': -15.423.29 5701 9230Tenniscourtresurfacing 0.00' 15' 150.000.00l 0.00 38.100.00: 111.900.00 -t ITotar - 8. 6.197~7i926 6.55 !.5000õ=--22.100.720.84 ;0~;91469 9.751.33893 r1'~.4~i2 . . - --i- - I , ( + - )0 0.00 -- 0.00 -- .7U.556.80 --- <:::> ) ---- <:::::, RESOLUTION NO. 05-051 DRAFT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO APPROVING DESTRUCTION OF CERTAIN RECORDS (CITY CLERK AND FINANCE) WHEREAS, the City Council did by adoption of Resolution Nos. 8894 and 02- 037 establish rules and regulations for records retention and destruction; and WHEREAS, it has been determined that certain records in excess of two years old no longer contain data of any historical or administrative significance; and WHEREAS, the departmental request for permission to destroy all said records in excess of two years old has been approved by the City Clerk and the City Attorney pursuant to Resolution Nos. 8894 and 02-037; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Cupertino authorizes destruction of the records specified in the schedule attached hereto. PASSED AND ADOPTED at a special meeting of the City Council of the City of Cupertino this 5th day of April 2005, by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED: City Clerk Mayor, City of Cupertino (( -/ Enter M ~ to be microfilmed D ~ to be destroyed REQUIRED Date ranges (or most recent date) File Nnmber, Resolution, Ordinance, Application Number ct name No. (to be used for .microfiche cÌlrd #) Grant Applications Fine Arts Commission 1992- 1996 1999- 2002 1991 Grant Applications Fine Arts Commission Fine Arts Commission Opera in the Plaza Donation records for Quinlan piano Correspondence 1992- 1994 1993- 1995 1998- 2001 1996 Agendas - Fine Arts Commission Correspondence Fine Arts Commission Fine Arts Commission Fine Arts 2001- 2002 1998- 2002 Agendas Distinguished Artist nominations Commission Fine Arts Commission Fine Arts Commission - Page --- I ~ Enter M ~ to be microfilmed o ~ to be destroyed REQUIRED Date ranges (or most recent date) G OR DESTRUCITION y smíth orGiaé~ Scbnridt Cterk1J'ai'dí ;1005 ~ '''':,0>'::.:'':''.'. «»:..··':T':·::.;,,···"'·.:· '..:" mc!Íon: Subject, Application, Address or Location Pennit (if any) File Number, Resolution, Ordinance, Application Number File Name, Project name or Developer No. (to be used for microfiche card #) o o D D November 5, 1973 November 1968 1995- 2001 1997- 2002 Bid documents & change orders (Agreement and Certificate of Completion have been microfilmed) Bid documents (Notice of Completion have been microfilmed) Check requests Purchase orders Payroll t2,056 11,016.10 Memorial Park Phase I - Munkdale Construction Community Center Buildings Joseph J. Taylor o 6121/89 to 4/10/90 Page ---.., , 'v-> Enter M ~ to be microfilmed D ~ to be destroyed REQUIRED Date ranges (or most recent date) RECÒRDS INVENTORYFOJ .oFILMING OR DESTRUGTION _ Dep;¡ÍùÍíet\!:' City Clerk C~ imberly Smitl¡, or Grace Schmidt - - Page: - of -1 le:_FirianceMarch2005 - ResolutioowbiCllauth<destruction: File Number, Resolution, Subject, Application, Address or Location Ordinance, Application Pennit (if any) Number File Name, Project name or Developer No. (to be used for microfiche - card #) - D D D D D D D D FY 1989- 90 FY 1989- 90 FY 1989- 90 FY 1989- 90 FY 1989- 90 FY 1989- 90 FY 1989- 90 FY 1989- 90 Minolta Planetarium Vendor #52262 Carl Mileff and Assoc. Vendor #52352 Miracle Auto Painting Vendor #52269 Mission Engineer's Inc. Vendor #52271 Joann B. Minnick Vendor #52263 Carl Mileff and Assoc. Book 2 Ace Miles Vendor #52250 Minton's Lumber Vendor #52260 I Page ---- ------ I --c. City Hall 10300 Torre Avenue Cupertino, CA 95014-3255 Telephone: (408) 777-3223 FAX: (408) 777-3366 OFFICE OF THE CITY CLERK MEMORANDUM To: Dave Knapp, City Manager; Carol Atwood, Director of Administrative Services; Therese Smith, Director of Parks and Recreation; Steve Piasecki, Director of Community Development; Ralph Qualls, Director of Public Works; Sandy Abe, HR Manager; Charles Kilian, City Attorney; Kimberly Smith, City Clerk. From: Grace Schmidt, Deputy City Clerk Subject: RECORDS FOR DESTRUCTION Date: March 29, 2005 Listed on the attached sheets are records, which are in excess of two years old and can therefore be destroyed in accordance with the City's records retention schedule, Please review the list and contact me if you believe any of these files are of historical or administrative significance and should not be destroyed. If approved, a resolution authorizing destruction will be on the council agenda for AprilS, 2005. ~L4- City Attorney ate ~~ ,J.;J9-05 City Clerk Date OBJECTION TO DESTRUCTION: 3.217.05"" Date ) ~ (1 O~ ?-::L9-lJ5 Dir. of Administrative Services Date Dir. of Public Works ~ÝYY-.- Dir. of Parks & Recreation '.l?,O~ ~~ Date HKÍ\1Íanager .195 Date .3·ZQ·05 Date ,3.~ /or Date Encls: City Clerk, Fine Arts, Finance Printed on Recycled Paper 11-') I CUPEIQ1NO AGENDA ITEM NUMBER SUBJECT AND ISSUE City Hall 10300 Torre Avenue Cupertino, CA 95014 (408) 777-3212 Fax: (408) 777-3366 OFFICE OF THE CITY MANAGER SUMMARY 1:2 AGENDA DATEi!:fr,f 5f 2.005 Application for Alcoholic Beverage License. BACKGROUND 1. Name of Business: Location: Type of Business: Type of License: Reason for Application: RECOMMENDATION Boas (Former Hamasushi Restaurant) 20030 Stevens Creek Boulevard Restaurant On-Sale General for Bona Fide Public Eating Place Stock Transfer 24071.1 There are no use permit restrictions or zoning restrictions which would prohibit this use and staff has no obj ection to the issuance of the license. Prepared by: G:planninglmisc/abcBoas Submitted by: ~ David W. Knapp, City Manager Printed on Recycled Paper 1.2-1 Department of Alcoholic Beverage Control APPLICA nON FOR ALCOHOLIC BEVERAGE LICENSE(S) ABC 211 (6/99) State of Califomia TO: Department of Alcoholic Beverage Control 100 Paseo de San Antonio Room 119 San Jose, CA 95113 (408) 277-1200 DISTRICT SERVING LOCATION: File Number: 74734 Receipt Number: 1507887 Geographical Code: 4303 Copies Mailed Date: March 11, 2005 Issued Date: First Owner: Name of Business: SAN JOSE HAMASUSHI INC BOAS Location of Business: 20030 STEVENS CREEK BLVD CUPERTINO, CA 95014 SANTA CLARA County: Is premise inside city limits? Mailing Address: (If different from premises address) Type of license(s): 47 Transferor's license/name: Yes Census Tract 5081.01 " 74734 / HAMASUSHI INC Dropping Partner: Yes_ No License Tvpe Transaction Tv De Fee Type Master Dup I2ili Fee 47 ON-SALE GENERAL] STOCK TRANSFER 24071.1 P40 Y 0 03/11/05 $800.00 47 ON-SALE GENERAL] STATE FINGERPRINTS NA N 3 03/11/05 $117.00 Total $917.00 Have you ever been convicted of a felony? No Have you ever violated any provisions of the Alcoholic Beverage Control Act, or regulations of the Department pertaining to the Act? No E:\plain any "Yes" answer to the above questions on an attachment which shall be deemed part of this application. Applicant agrees (a) that any manager employed in an on-sale licensed premise will have all the qualifications of a licensee, and (b) that he will not violate or cause or permit to be violated any of the provisions of the Alcoholic Beverage Control Act. STATE OF CALIFORNIA County of SANTA CLARA Date: March 11,2005 Under penalty of perjury. each person whose signature appears below, certifies and says: (1) He is an applicant. or one of the applicants, or an executive officer of the applicant corporation. named in the foregoing application, duly authorized to make this application on its behalf; (2) that he has read the foregoing and knows the contents thereof and that each of the above statements therein made are true; (3) that no person other than the applicant or applicants has any direct or indirect interest in the applicant or applicant's business to be conducted under the license(s) for which this application is made; (4) that the transfer application or proposed transfer is not made to satisfy the payment of a loan or to fulfill an agreement enlered into more than ninety (90) days preceding the day on which the transfer application is filed wÎth the Department or to gain or establish a preference to or for any creditor or transferor or to defraud or injure any creditor of transferor; (5) tbat the transfer application may be withdrawn by either the applicant or the licensee with no resulting liability to the Department. Applicant Name(s) HAMASUSHI INC C&D I I~IA >_..~'~' ! ,~--=-----j . City Hall 10300 Torre Avenue Cupertino, CA 95014-3255 (408) 777-3354 FAX: (408) 777-3333 F CUPEIQ1NO PUBLIC WORKS DEPARTMENT SUMMARY AGENDA ITEM /3 AGENDA DATE AprilS. 2005 SUBJECT AND ISSUE Approval of the Second Amendment to the Agency Agreement for Countywide Household Hazardous Waste Collection Program. BACKGROUND The City has continuously provided household hazardous waste collection services to its residents through agreements with the countywide program since 1991. On May 17, 2004, Council approved the First Amendment to the Agency Agreement for Countywide Household Hazardous Waste Collection Program. This program allows residents to safely dispose of such unwanted household products as paints, solvents, pesticides, cleaning chemicals, automotive fluids, fluorescent tubes and batteries in a legal, convenient, and economical manner. Small businesses can also participate for a small fee. The fees vary according to the type of waste. The second amendment as proposed, provides only minor changes to the previous FY 2004-05 agreement. The City is proposing to commit $32,000 !Tom the Resource Recovery budget for FY 2005-2006 (up an additional $2,000 !Tom FY 04-05), in addition to approximately $60,000 collected by the County on the City's behalf !Tom solid waste tipping fees, for a total program budget of $92,000. More than 900 Cupertino households will have the opportunity to participate in the 2005-2006 program. The revised schedule for the new fiscal year is included in this amendment. FISCAL IMPACT The funding is included in the proposed FY 2005-06 operating budget in the amount of $32,000, funded !Tom the Resource Recovery Fund. STAFF RECOMMENDATION Staff recommends that the City Council Adopt Resolution No. 05-05.2. , approving the Second Amendment to the Agency Agreement for Countywide Household Hazardous Waste Collection Program. Submitted by: ~~U(.LV~rT Director of Public Works ~mission: David W. Knapp City Manager Printed on Recycled Paper 13-( RESOLUTION NO. 05-052 DRAFT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO AUTHORIZING EXECUTION OF THE SECOND AMENDMENT TO THE AGENCY AGREEMENT FOR COUNTYWIDE HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM WHEREAS, there has been presented to the City Council the "Second Amendment To The Agency Agreement For Countywide Household Hazardous Waste Collection Program", between the County of Santa Clara and the City of Cupertino; and WHEREAS, the Second Amendment will provide for continued city participation in the household hazardous waste collection program for fiscal year 2005-06; and WHEREAS, the provisions of the Agency Agreement have been reviewed and approved by the Director of Public Works and the City Attorney; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Cupertino hereby approves the "Second Amendment To The Agency Agreement For Countywide Household Hazardous Waste Collection Program" and authorizes the Mayor and the City Clerk to execute said agreement on behalf of the City of Cupertino. PASSED AND ADOPTED at a special meeting of the City Council of the City of Cupertino this 5th day of April 2005, by the following vote: Vote Members of the Citv Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED: City Clerk Mayor, City of Cupertino I 3-02- DRAFT RESOLUTION NO. 05-053 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO AUTHORIZING EXECUTION OF IMPROVEMENT AGREEMENT BETWEEN THE CITY AND DEVELOPERS, LYNN YOUNGS AND MIKIKO YOUNGS, HUSBAND AND WIFE AS COMMUNITY PROPERTY WITH RIGHT OF SURVIVORSHIP, 10965 MIRAMONTE ROAD, APN 356-01-032 WHEREAS, there has been presented to the City Council a proposed improvement agreement between the City of Cupertino and developer, Lynn Youngs and Mikiko Youngs, Husband and Wife As community property with right of survivorship, for the installation of certain municipal improvements at 10965 Miramonte Road and said agreement having been approved by the City Attorney, and Developers having paid the fees as outlined in the attached Exhibit A; NOW, THEREFORE, BE IT RESOLVED THAT the Mayor and the City Clerk are hereby authorized to sign the aforementioned agreement on behalf of the City of Cupertino. PASSED AND ADOPTED at a special meeting of the City Council of the City of Cupertino this 5th day of April 2005, by the following vote: Vote Members ofthe Citv Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED: City Clerk Mayor, City of Cupertino I<-{-I Resolution No. 05-053 Page 2 EXHIBIT "A" SCHEDULE OF BOND, FEES, AND DEPOSITS DEVELOPMENT: Lynn Youngs and Mikiko Youngs LOCATION: 10965 Miramonte Road APN 356-01-032 A. Faithful Performance Bond: $ 9,166.00 NINE THOUSAND ONE HUNDRED SIXTY-S1X AND 00/100 DOLLARS B. Labor and Material Bond: $ 9,166.00 NINE THOUSAND ONE HUNDRED SlXTY-SIX AND 00/100 DOLLARS C. Checking and Inspection Fees: $ 2,130.00 TWO THOUSAND ONE HUNDRED THIRTY AND 00/100 DOLLARS D. Development Maintenance Deposit ONE THOUSAND AND 00/1 00 DOLLARS $ 1,000.00 E. Storm Drainage Fee: FIVE HUNDRED FORTY-ONE AND 69/100 DOLLARS $ 541.69 F. One Year Power Cost: NIA G. Street Trees: By Developer H. Map Checking Fee: NIA /l(-2 ,;~I ,.\~/¡ ~»,-- I F CUPEIQ1NO Parks and Recreation Department CITY COUNCIL STAFF REPORT Agenda Item Number & Agenda Date: AprilS, 2005 ISSUE Adopt a resolution approving application for Land and Water Conservation Funds for the Stevens Creek Corridor Park Project. BACKGROUND Staff is aggressively pursuing funding for the Stevens Creek Corridor Park project scheduled to break ground in spring 2007. Land and Water Conservation Funds are specific to outdoor recreational opportunities. Staff is requesting $200,000 for trail funding. RECOMMENDATION Staff recommends that City Council, by resolution, authorize the application for funding for the Stevens Creek Corridor Park Project. Respectfully submitted: \.Th~D· erese m roSl mJt, ¡rector Parks and Recreation Department DM David W. Knapp, City Manager Printed on Recycled Paper I ~ -I RESOLUTION NO. 05-054 DRAFT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO APPROVING THE APPLICATION FOR LAND AND WATER CONSERV A nON FUNDS FOR THE STEVENS CREEK CORRIDOR PARK PROJECT WHEREAS, the Congress under Public Law 88-578 has authorized the establishment of a federal Land and Water Conservation Fund Grant-In-Aid program, providing matching funds to the State of California and its political subdivisions for acquiring lands and developing facilities for public outdoor recreation purposes; and WHEREAS, the California Department of Parks and Recreation is responsible for administration of the program in the state, setting up necessary rules and procedures governing applications by local agencies under the program; and WHEREAS, said adopted procedures established by the State Department of Parks and Recreation require the applicant to certifY by resolution the approval of applications and the availability of eligible matching funds prior to submission of said applications to the state; and WHEREAS, the proposed Stevens Creek Corridor Park Project is consistent with the Statewide Comprehensive Recreation Resources Plan California Outdoor Recreation Plan - 2002; and WHEREAS, the project must be compatible with the land use plans of those jurisdictions immediately surrounding project; NOW, THEREFORE, BE IT RESOLVED that the City Council hereby: I. Approves the filing of an application for Land and Water Conservation Fund assistance; and 2. Certifies that said agency has matching funds !Tom the following sources: Urban Park Act Fund, Land and Water Conservation Fund, Roberti-Z-Berg-Harris Grant, State Per Capita Grant, Santa Clara Valley Water District Collaborative Action Plan, and the Blackberry Farm Fund Balance, and can finance 100 percent ofthe project, half of which will be reimbursed; and 3. Certifies that the project is compatible with the land use plans ofthose jurisdictions immediately surrounding the project; and 4. Appoints the City Manager as agent of the applicant to conduct all negotiations and execute and submit all documents, including, but not limited to, applications, contracts, amendments, payment requests, and compliance with all applicable current state and federal laws which may be necessary for the completion of the aforementioned Project. !(r~ Resolution Number: 05- 054 Page 2 of2 PASSED AND ADOPTED at a special meeting of the City Council of the City of Cupertino this 5th day of April 2005 by the following vote: Vote: Members of the City Council AYES: NOES: ABSENT: ABST AlN: ATTEST: City Clerk APPROVED: Mayor, City of Cupertino Ib -3 City of Cupertino 10300 Torre Avenue Cupertino, CA 95014 (408) 777-3308 FAX (408) 777-3333 Community Development Department Housing Services I CUPEIQ1NO Summary Agenda Item No.ll Agenda Date: April 5. 2005 SUBJECT: Adopt a resolution supporting Congress' continued funding of the Community Development Block Grant (CDBG) Program. BACKGROUND: In February, the Bush Administration's FY06 budget was released and the budget proposes the total elimination of the CDBG program. In lieu of the long-standing CDBG program, the Administration is proposing the creation of a smaller program within the Department of Commerce that will focus mainly on economic development. CDBG has served communities for 30 years as a resource to help cities, counties, and States meet their community development, affordable housing, and economic development needs. In the City of Cupertino alone, CDBG has been used to construct over 90 units of new affordable rental housing, rehabilitate approximately 60 owner occupied housing units, rehabilitate 40 renter occupied housing units, acquire 5 four-plexes to be used as affordable rental housing and support public service agencies providing services to seniors, homeless, battered spouses and young families. With the proposed elimination ofthe program, we will no longer be able to fund these support services and programs. Elimination of the CDBG program would mean 1800 people would no longer be assisted. Since its enactment in 1974, the program has been, and continues to be, a critical affordable housing and neighborhood revitalization tool for communities. While providing essential services to citizens nationwide, CDBG also improves local economies. According to HUD, in FY04 alone, CDBG provided funds for thousands of activities, assisting over 23 million persons and households. CDBG funds a broad spectrum of activities, including: expanding homeownership opportunities, elimination of slums and blight, improved in!Tastructure such as roads, water and sewer systems, libraries, fire stations, community centers, adult day care and after school care for children, homeless facilities, employment training, transportation services, crime awareness, business and job creation. According to HUD, more than 78,000 jobs were created by CDBG in FY04 alone. RECOMMENDATION: Staff recommends the following: 11-1 1. Council adopt Reso. OS-ßÇ) supporting Congress' continued funding of the CDBG program at a FY 2006 funding level of $4.7 billion overall, and no less than $4.350 billion in formula funding. 2. Council direct that the attached support letters be signed by the Mayor and sent to Representative Anna Eshoo, Representative Michael M. Honda, Senator Barbara Boxer and Senator Diane Feinstein. Prepared by: Vera Oil Senior Planner APPROVED FOR SUBMITTAL: 5U< David W. Knapp, City Manager Attachments: Resolution No. 05- Support letter to Representative Anna Eshoo Support letter to Representative Michael M. Honda Support letter to Senator Barbara Boxer Support letter to Senator Dian Feinstein /7-À DRAFT RESOLUTION NO. 05-055 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO SUPPORTING THE CONTINUED FUNDING OF THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM WHEREAS for thirty years America's cities, including both large and small cities in California, have used Community Development Block Grant (CDBG) grants to create jobs, provide affordable housing, eliminate blight, and generate new economic investment; and WHEREAS CDBG funds have played a critical role in providing affordable housing development in the City of Cupertino; and WHEREAS, CDBG funds represent a catalyst for creating more affordable housing, making it possible for the City of Cupertino to use over $2 million to help build 91 new rental housing units and revitalize 45 single family homes; and WHEREAS, the CDBG program has increased the quality oflife in the City of Cupertino, as evidenced by the funding of public service activities such as homeless, senior and battered spouse support services; and WHEREAS, the President has proposed a new "Strengthening America's Communities Initiative" which combines 18 direct grant programs, including CDBG, into one within the Economic Development Administration (EDA); and WHEREAS, at $3.71 billion, the new program (which combines 18 programs) is nearly $1 billion less the current CDBG program alone; and WHEREAS, without proper funding for CDBG, we risk undermining the economic well being of our communities, the future generations that live there, and the nation as a whole. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF CUPERTINO hereby: 1. Request that Congress enact a FY 2006 budget and appropriations package that funds CDBG formula grants at no less than $4.355 billion, which is level with FY 2005 allocations; and 2. Request that Congress maintain the CDBG as a separate and distinct program !Tom other economic development programs that provides a direct and flexible source of funding to local governments; and 3. Request that Congress maintain the current "dual formula" system where 70 percent of CDBG funds go to entitlement communities based on population; and 4. Acknowledge that staff will send copies of this resolution to Senator Barbara Boxer, Senator Dianne Feinstein, Representatives Anna Eshoo and Michael M. Honda and to the League of California Cities, Attention: Genevieve Morelos, 1400 K Street, 4th Floor, Sacramento, CA, 95814. 1')-] Resolution No. 05-055 PASSED AND ADOPTED at a special meeting ofthe City Council ofthe City of Cupertino this 5th day of April 2005, by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED: City Clerk Mayor, City of Cupertino 2 17- L( City of Cupertino 10300 Torre Avenue Cupertino, CA 95014 (408) 777-3308 FAX (408) 777-3333 Community Development Department Housing Services CUPEIQ1NO April 5,2005 The Honorable Anna Eshoo House of Representatives 205 Cannon House Office Building Washington, DC 20515-0514 Dear Representative Eshoo: The City of Cupertino needs your help in saving the Community Development Block Grant (CDBG) Program and restoring its funding. The Administration's FY06 budget proposes the total elimination of the CDBG program. In lieu of the long-standing CDBG program, the Administration is proposing the creation of a smaller program within the Department of Commerce that will focus mainly on economic development. CDBG has served communities for 30 years as a resource to help cities, counties, and States meet their community development, affordable housing, and economic development needs. In the City of Cupertino alone, CDBG has been used to construct over 90 units of new affordable rental housing, rehabilitate approximately 60 owner occupied housing units, rehabilitate 40 renter occupied housing units, acquire 5 four-plexes to be used as affordable rental housing and support public service agencies providing services to seniors, homeless, battered spouses and young families. With the proposed elimination of the program, we will no longer be able to fund these support services and programs. Elimination of the CDBG program would mean 1800 people would no longer be assisted. The elimination of the program will also affect contractors and businesses that we utilize in the program, resulting in an overall economic loss to our community. There is significant in!Tastructure in place to carryout these critical programs and it would be highly inefficient to create a new set of statutes, regulations, and implementation schemes for a revised program. We have been told that the primary reason the Administration has proposed elimination of the program is due to the poor rating the program received by the Office of Management and Budget (OMB) as part of its Performance Assessment Rating Tools (PART) process. Our analysis of the PART suggests that it is an inappropriate measure of a block grant program's performance. Instead it lends itself to an assessment of categorical programs. Contrary to the results, the program does work well. Since its enactment in 1974, the program has been, and continues to be, a critical affordable housing and neighborhood revitalization tool for communities. While providing essential services to citizens nationwide, CDBG also improves local economies. /7-) Letter to Rep. À1lna Eshoo April 5, 2005 Page 2 of2 According to HUD, in FY04 alone, CDBG provided funds for thousands of activities, assisting over 23 million persons and households. CDBG funds a broad spectrum of activities, including: expanding homeownership opportunities, elimination of slums and blight, improved infrastructure such as roads, water and sewer systems, libraries, fire stations, community centers, adult day care and after school care for children, homeless facilities, employment training, transportation services, crime awareness, business and job creation. In fact, according to HUD, more than 78,000 jobs were created by CDBG in FY04 alone. Cupertino needs you to fight on our behalf to maintain this vital program at the U.S. Department of Housing and Urban Development and asks that you support a FY 2006 funding level of $4.7 billion overall, and no less than $4.350 billion informulafunding. This would fund the program at its FY04 level and restore the unwarranted cuts made to the program in FY05. A copy of a resolution adopted by the City of Cupertino City Council is enclosed. Should you require further assistance please contact Vera Oil, Senior Planner at (408) 777-3251 or via e-mail at verag(Íù,cupertino.org. Thank you for your support on this matter. Sincerely, Patrick Kwok Mayor, City of Cupertino 17 -(.¡ City of Cupertino 10300 Torre Avenue Cupertino, CA 95014 (408) 777-3308 FAX (408) 777-3333 Community Development Department Housing Services I CUPEIQ1NO AprilS, 2005 The Honorable Michael M. Honda House of Representatives 1713 Longworth House Office Building Washington, DC 20515-0515 Dear Representative Honda: The City of Cupertino needs your help in saving the Community Development Block Grant (CDBG) Program and restoring its funding. The Administration's FY06 budget proposes the total elimination of the CDBG program. In lieu of the long-standing CDBG program, the Administration is proposing the creation of a smaller program within the Department of Commerce that will focus mainly on economic development. CDBG has served communities for 30 years as a resource to help cities, counties, and States meet their community development, affordable housing, and economic development needs. In the City of Cupertino alone, CDBG has been used to construct over 90 units of new affordable rental housing, rehabilitate approximately 60 owner occupied housing units, rehabilitate 40 renter occupied housing units, acquire 5 four-plexes to be used as affordable rental housing and support public service agencies providing services to seniors, homeless, battered spouses and young families. With the proposed elimination of the program, we will no longer be able to fund these support services and programs. Elimination of the CDBG program would mean 1800 people would no longer be assisted. The elimination of the program will also affect contractors and businesses that we utilize in the program, resulting in an overall economic loss to our community. There is significant infrastructure in place to carryout these critical programs and it would be highly inefficient to create a new set of statutes, regulations, and implementation schemes for a revised program. We have been told that the primary reason the Administration has proposed elimination of the program is due to the poor rating the program received by the Office of Management and Budget (OMB) as part of its Performance Assessment Rating Tools (PART) process. Our analysis of the PART suggests that it is an inappropriate measure of a block grant program's performance. Instead it lends itself to an assessment of categorical programs. Contrary to the results, the program does work well. Since its enactment in 1974, the program has been, and continues to be, a critical affordable housing and neigbborhood revitalization tool for communities. While providing essential services to citizens nationwide, CDBG also improves local economies. According to HUD, in FY04 alone, CDBG provided funds for thousands of activities, assisting t7-7 Letter to Rep. Michael M. Honda April 5, 2005 Page 2 of2 over 23 million persons and households. CDBG funds a broad spectrum of activities, including: expanding homeownership opportunities, elimination of slums and blight, improved infrastructure such as roads, water and sewer systems, libraries, fire stations, community centers, adult day care and after school care for children, homeless facilities, employment training, transportation services, crime awareness, business and job creation. In fact, according to HUD, more than 78,000 jobs were created by CDBG in FY04 alone. Cupertino needs you to fight on our behalfto maintain this vital program at the U.S. Department of Housing and Urban Development and asks that you support a FY 2006 funding level of $4.7 billion overall, and no less than $4.350 billion informulafunding. This would fund the program at its FY04 level and restore the unwarranted cuts made to the program in FY05. A copy of a resolution adopted by the City of Cupertino City Council is enclosed. Should you require further assistance please contact Vera Oil, Senior Planner at (408) 777-3251 or via e-mail at verag(aJ,cupertino.org. Thank you for your support on this matter. Sincerely, Patrick Kwok Mayor, City of Cupertino /l-g " CUPEIQ1NO City of Cupertino 10300 Torre Avenue Cupertino, CA 95014 (408) 777-3308 FAX (408) 777-3333 Community Development Department Housing Services AprilS, 2005 The Honorable Barbara Boxer United States Senate 112 Hart Senate Building Washington, DC 20510-0505 Dear Senator Boxer: The City of Cupertino needs your help in saving the Community Development Block Grant (CDBG) Program and restoring its funding. The Administration's FY06 budget proposes the total elimination of the CDBG program. In lieu of the long-standing CDBG program, the Administration is proposing the creation of a smaller program within the Department of Commerce that will focus mainly on economic development. CDBG has served communities for 30 years as a resource to help cities, counties, and States meet their community development, affordable housing, and economic development needs. In the City of Cupertino alone, CDBG has been used to construct over 90 units of new affordable rental housing, rehabilitate approximately 60 owner occupied housing units, rehabilitate 40 renter occupied housing units, acquire 5 four-plexes to be used as affordable rental housing and support public service agencies providing services to seniors, homeless, battered spouses and young families. With the proposed elimination of the program, we will no longer be able to fund these support services and programs. Elimination of the CDBG program would mean 1800 people would no longer be assisted. The elimination of the program will also affect contractors and businesses that we utilize in the program, resulting in an overall economic loss to our community. There is significant in!Tastructure in place to carryout these critical programs and it would be highly inefficient to create a new set of statutes, regulations, and implementation schemes for a revised program. We have been told that the primary reason the Administration has proposed elimination of the program is due to the poor rating the program received by the Office of Management and Budget (OMB) as part of its Performance Assessment Rating Tools (PART) process. Our analysis of the PART suggests that it is an inappropriate measure of a block grant program's performance. Instead it lends itself to an assessment of categorical programs. Contrary to the results, the program does work well. Since its enactment in 1974, the program has been, and continues to be, a critical affordable housing and neighborhood revitalization tool for communities. While providing essential services to citizens nationwide, CDBG also improves local economies. According to HUD, in FY04 alone, CDBG provided funds for thousands of activities, assisting (7-/ Letter to Sen. Barbara Boxer April 5, 2005 Page 2 of2 over 23 million persons and households. CDBG funds a broad spectrum of activities, including: expanding homeownership opportunities, elimination of slums and blight, improved infrastructure such as roads, water and sewer systems, libraries, fire stations, community centers, adult day care and after school care for children, homeless facilities, employment training, transportation services, crime awareness, business and job creation. In fact, according to HUD, more than 78,000 jobs were created by CDBG in FY04 alone. Cupertino needs you to fight on our behalf to maintain this vital program at the U.S. Department of Housing and Urban Development and asks that you support a FY 2006 funding level of $4.7 billion overall, and no less than $4.350 billion informulafimding. This would fund the program at its FY04 level and restore the unwarranted cuts made to the program in FY05. A copy of a resolution adopted by the City of Cupertino City Council is enclosed. Should you require further assistance please contact Vera Oil, Senior Planner at (408) 777-3251 or via e-mail at verag@cupertino.org. Thank you for your support on this matter. Sincerely, Patrick Kwok Mayor, City of Cupertino /1-10 City of Cupertino 10300 Torre Avenue Cupertino, CA 95014 (408) 777-3308 FAX (408) 777-3333 Community Development Department Housing Services I CUPEIQ1NO April 5,2005 The Honorable Diane Feinstein United States Senate 331 Hart Senate Building Washington, DC 20510-0504 Dear Senator Feinstein: The City of Cupertino needs your help in saving the Community Development Block Grant (CDBG) Program and restoring its funding. The Administration's FY06 budget proposes the total elimination of the CDBG program. In lieu of the long-standing CDBG program, the Administration is proposing the creation of a smaller program within the Department of Commerce that will focus mainly on economic development. CDBG has served communities for 30 years as a resource to help cities, counties, and States meet their community development, affordable housing, and economic development needs. In the City of Cupertino alone, CDBG has been used to construct over 90 units of new affordable rental housing, rehabilitate approximately 60 owner occupied housing units, rehabilitate 40 renter occupied housing units, acquire 5 four-plexes to be used as affordable rental housing and support public service agencies providing services to seniors, homeless, battered spouses and young families. With the proposed elimination of the program, we will no longer be able to fund these support services and programs. Elimination of the CDBG program would mean 1800 people would no longer be assisted. The elimination of the program will also affect contractors and businesses that we utilize in the program, resulting in an overall economic loss to our community. There is significant infrastructure in place to carryout these critical programs and it would be highly inefficient to create a new set of statutes, regulations, and implementation schemes for a revised program. We have been told that the primary reason the Administration has proposed elimination of the program is due to the poor rating the program received by the Office of Management and Budget (OMB) as part of its Performance Assessment Rating Tools (PART) process. Our analysis ofthe PART suggests that it is an inappropriate measure of a block grant program's performance. Instead it lends itself to an assessment of categorical programs. Contrary to the results, the program does work well. Since its enactment in 1974, the program has been, and continues to be, a critical affordable housing and neighborhood revitalization tool for communities. While providing essential services to citizens nationwide, CDBG also improves local economies. According to HUD, in FY04 alone, CDBG provided funds for thousands of activities, assisting 1'7-1 ¡ Letter to Sen. Diane Feinstein April 5,2005 Page 2 of2 over 23 million persons and households. CDBG funds a broad spectrum of activities, including: expanding homeownership opportunities, elimination of slums and blight, improved infrastructure such as roads, water and sewer systems, libraries, fire stations, community centers, adult day care and after school care for children, homeless facilities, employment training, transportation services, crime awareness, business and job creation. In fact, according to HUD, more than 78,000 jobs were created by CDBG in FY04 alone. Cupertino needs you to fight on our behalf to maintain this vital program at the U.S. Department of Housing and Urban Development and asks that you support a FY 2006 funding level of $4.7 billion overall, and no less than $4.350 billion informulafunding. This would fund the program at its FY04 level and restore the unwarranted cuts made to the program in FY05. A copy of a resolution adopted by the City of Cupertino City Council is enclosed. Should you require further assistance please contact Vera Oil, Senior Planner at (408) 777-3251 or via e-mail at veragla)cupertino.org. Thank you for your support on this matter. Sincerely, Patrick Kwok Mayor, City of Cupertino /7 -I ~ i .....1 T~i 'j\~ /f ,/...- _-:1 . Public Information Office P"rh "nci R"cr,,"tion l)"partm"nt CUPEIQ1NO CITY COUNCIL STAFF REPORT Agenda Item Number lL Agenda Date: AprilS, 2005 TOPIC Accept a report regarding expenditure of funds for the Golden Jubilee Celebration. BACKGROUND This year marks Cupertino's 50th anniversary, its Golden Jubilee. 1n an effort to both recognize this significant occasion in the City's history, yet also save money, staff has developed a schedule of events and programs that will work in collaboration with the city's existing and rich tradition of community celebrations. Twenty-five thousand dollars ($25,000) was added to the fiscal year 2004/05 budget at midyear for planning the City's Golden Jubilee Celebration. We are providing this update to Council so that they know how funds are being spent. The Public Information and the Parks and Recreation Departments are working jointly on Golden Jubilee events. Expenses to date include: · $7,500 in 50th anniversary merchandise including shirts, mugs, and medallions. These items have both been sold and given away as promotional items. · $4,500 for street and light pole banners. Through the coming months and beyond, these banners will enable the city to create broad public awareness of the jubilee and related events. The Parks and Recreation Department is planning a number of events in honor of the 50th: · Reinstatement of the Film Series "Cinema at Sundown" with moves relevant to the theme of the Jubilee - Immigration, Innovation, and Education - $4,000 · Reinstatement of the Summer Concert Series - $3,000 · A birthday cakelparty following the Children's Parade in the 4th of July morning activities - $1,000 · Participation in the September special events sponsored by the Chamber of Commerce and Rotary - the department will offer children's activities on the Library Field - $5,000 Printed on Recycled Paper I r-I April 5,2005 Page 2 of2 . An October 15 birthday party produced by Parks and Recreation featuring "Make A Circus" - $10,000 Other acknowledgements of the anniversary during the year include: . Special joint Cupertino Golden Jubilee celebration by Cupertino Chamber of Commerce and Cupertino Rotary on September 24 and 25 RECOMMENDATION It is recommended that the city council approve this report so that arrangements may be made immediately to celebrate Cupertino's Golden Jubilee. R~espectfUllYSU~mitte~ _ / ) ?! -j /, ~-; U~'-----' Rick Kitson, / Public Information Approved by: -íjUlfiAV/ t¿d.u0)1f1.I¡¿/irll( Therese Ambrosi Smith, Director I Parks and Recreation Department ~ David W. Knapp, City Manager g:\parks and recreation admin\special events\staffreports\50th celebration update cc 040505.doc /5- :l City Hall 10300 Torre Avenue Cupertino, CA 95014-3255 Telephone, (408) 777-3220 Fax: (408) 777-3366 F CUPEIQ1NO DEPARTMENT OF ADMINISTRATIVE SERVICES SUMMARY Agenda Item No. I ~ Meeting Date: AprilS, 2005 SUBJECT AND 1SSUE Consider Adopting a Resolution Accepting the 2005-06 Fee Schedule. BACKGROUND All user fees are reviewed each year in conjunction with the preparation of the budget. Our goal is to ensure that, to the extent possible, fees cover the cost of providing services. General Fees: · Fees have been increased as appropriate to cover the cost for services provided, · A candidate statement fee has been added in accordance with Resolution 04-455, · Fees for massage establishments and renewals have been increased to cover the cost of two inspections per year ofthe facilities. Public Works Fees: . Fees have been modified as appropriate to cover the cost for services provided, · A rural/semi-rural classification application fee was added to offset the costs of processing neighborhood applications for rural/semi-rural designations for street improvement standards, · Telecommunications Facility Fee to cover the installation and occupancy for installations in the rights-of-way in accordance with the 1996 Telecommunications Act has been increased by five percent. Planning and Building Fees: · Fees have been modified as appropriate to cover the cost for services provided, · A fee for minor residential permits was added to accommodate very small projects. Printed on Recycled Paper I q-( Parks and Recreation Fees: · Senior Center membership fees were increased for resident and non-residents. RECOMMENDATION: The recommended adjustments to user fees provide for recovery of the cost of City services, conform to our budget revenue guidelines, and become effective on July 1, 2005. Staff recommends that City Council approve the proposed fees. Submitted by: Approved for submission: ~~ Carol A. Atwood Director of Administrative Services Jb¿ David W. Knapp City Manager ! 1-)... RESOLUTION NO: 05-056 DRAFT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO RESCINDING RESOLUTION NO. 04-291 AND ESTABLISHING USER FEES WHEREAS, the State of California requires fees charged for service rendered not to exceed the cost of delivering said services; and WHEREAS, a public hearing has been held to review user fees; and WHEREAS, the City Council ofthe City of Cupertino has established guidelines for setting user fees; NOW, THEREFORE, BE IT RESOLVED that: I. User fees are established per attachments A through E. 2. All user fees previously established by Council action or resolution are hereby superseded. 3. User fees are effective July I, 2005. PASSED AND ADOPTED at a regular meeting of the City Council of the City of Cupertino this day of April, 2005 by the following vote: Vote Members of the Citv Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED: City Clerk Mayor, City of Cupertino /1-3 Department General Engineering Planning Building Recreation CITY OF CUPERTINO SUMMARY OF USER FEES Resolution 05-0561 April 5, 2005 Fees Effective July 1, 2005 Kenewals mClUGeS two mSneCtlOnS ner year J Schedule A B c D E {q-y J)l..JV.VV CITY OF CUPERTINO Resolution 05-0561 April 5, 2005 Fees Effective July 1, 2005 Schedule A - General (continued) Massage Managing Employee (Includes fingerprintinglbackground check) Managing Employee with Therapist Permit Renewals $i84.00 $230.00 $46.00 Massage Permit Appeal (Denial/Revocation) $145.00 Taxi Driver Permits (Includes fingerprinting and background check) Renewals $184.00 $46.00 An Municipal Code Parking Violations $35.00 CVC Parking Citation Dismissals Administrative Fee $25.00 Noise Variances $140.00 Duplicate Business Licenses $20.00 Business License Exemption Administrative Fee $60.00 Business License Database $100.00 New Business Monthly Reports 20.00/month Community Festivals $8.00/day/vendor Farmers Market $2.00/weeklvendor Flea Markets $8.50/month/vendor Sign Removal (Public Right-of-Way) $15.00/sign Dangerous Dog Annual Registration Fee $177.00 Internet Processing Fee $2.00/transaction False Alarms $130.00 Police Disturbances Actual Cost · Abatement Fee Actual Cost · Compilation of New Records (For information requests greater than 1/2 hour.) Actual Cost · Graffiti Cleanup Actual Cost · 2 11-0 CITY OF CUPERTINO Resolution 05-0561 April 5, 2005 Fees Effective July 1, 2005 Schedule A - Geueral (Continued) Damage to City Property Grounds, Streets, Facilities Traffic - Engineering Traffic - Maintenance Actual Cost " Code Enforcement Actual Cost" Public Requests for GIS Printed Maps Standard pre-formatted maps Plotted maps Printed maps $25.00 $2.00 Custom request maps For prints or plots of aerial photography, see Engineering fees Actual Cost" Public Requests for GIS Data Digital data layers for GIS Data $25.00/layer $200.00 for all city layers Custom request data layers on CDROM Actual Cost" Ortho-rectified aerial photography $25.00/tile $300.00 full City of Cupertino (153 tiles) " Actual cost is: I) Employee hourly rate plus 40% for benefits and overhead, and 2) cost of materials, contractors and supplies. 3 f1-7 CITY OF CUPERTINO Resolution 05-0561 April 5, 2005 Fees Effective July 1,2005 Schedule B - Engineering Street Cuts Miscellaneous Cost ofImprovements $10,000 or under Cost ofImprovements between $10,001 and $15,000 Cost of Improvements $15,001 and over $200.00 $300.00 5% of cost Grading permit; greater of $2,000 minimum or 6% of cost of improvements $2,000.00 minimum PracelMaplTractMap Parcel Map (1-4 lots) Tract Map (> 4 lots) $3,250.00 $6,750.00 Plan Check & Inspection Review of Building Permit Only Review ofPubliclPrivate Improvement Plans: Residential; greater of $2, 130 minimum or 5% of cost of improvements Commercial; greater of $3,440 minimum or 6% of cost of improvements $500.00 $2,130.00 minimum $3,440.00 minimum Annexation (plus county filing fee) $1,400.00 Certificates of Compliance $1,200.00 Encroachment Permits Residential Non-Residential Annual Utility Company Pool Permit $200.00 $200.00 $350.00 $500.00 Lot Line Adjustment $2,300.00 Soil & Geo Reports (plus any material/service fees) Short Report Long Report Geo Report Deposit $600.00 $600.00 $7,150.00 Engineering Copies Micro fiche Improvement Plans Traffic ReportslPlans Microfilm $20.00/sheet* $20.00/sheet* $20.00/sheet* $0.50/frame* Transportation Permit (Per Department of Transportation) Single Annual Utility Company Additional Engineering Investigation or Coordination $16.00 $90.00 $50.00/hr * Price is for first sheet only. Each additional sheet is $10.00. 4 11-1 CITY OF CUPERTINO Resolution 05-0561 April 5, 2005 Fees Effective July 1, 2005 Scbedule B - Engineering (continued) Telecommunications Facility Fee (5% increase per year) Installation Rate Occupancy Rate Banners Large Banners Across Stevens Creek Boulevard Small Banner on Light Poles (for 20 poles) Aerial Photo Custom Work 24" x 36" 8 Y2"X 11" SoillGeo Report Research Special Events Schools - Traffic Request Insurance Review Block PartylParade ($950.00) Vacation of Public Street ROW Small Traffic Calming Request Rural/Semi-Rural Classification Application Comprehensive Neighborhood Traffic Request Certificate of Correction Floodplain Evaluation Permit Parking Study Permit Parking Issuance (per household) Research 5 $1.75/lineal ft. of conduitlyr $0.90/lineal ft. ofleased conduitlyr $320.00 $630.00 $50.00/sheet $IO.OO/sheet $1,200.00 $1,090.00 $1,230.00 $315.00 No Charge $460.00 $890.00 $600.00 $1,720.00 $130.00 $50.00 $880.00 $45.00 $ 170.001hr. f 1-1 CITY OF CUPERTINO Resolution 05-0561 April 5, 2005 Fees Effective July 1, 2005 Schedule C - Definition of Planning Fee Services Maior Five thousand or more square feet commercial; 10,000 or more square feet office/industrial; eight or more residential units. Minor Less than 5,000 square feet commercial; less than 10,000 square feet office/industrial; less than eight residential units. Appeal A request from the project applicant or interested party to reverse or amend a decision made by staff or an advisory body. An appointed public official serving on the board that made the decision subject to the appeal, an appointed public official serving on a board that is directly affected by the decision and the City Council members are exempted ftom the fee requirement. Directors Application An application that receives final approval by staff either via an advertised public hearing or non-hearing fonnat. The application may involve a pre-application meeting and/or Environmental Review committee reVIew. Temporarv Silm Permit A staff review of a temporary sign application that includes an evaluation of the sign request, the entry into the temporary log and site review by Code Enforcement Officers. The pennit fee is in addition to the submittal of a deposit to guarantee removal of the sign upon expiration of the temporary pennit. Tentative MaD Five or more parcels. Parcel MaD Four or less parcels. Housing Mitigation Fee Fee collected is used to construct new affordable residential units for Cupertino residents and employees. The fees mitigate the need for affordable units caused by expanding offices creating new jobs and new residential development, office, R&D, industrial and residential development. NOTES: Mixed use applications will be classified based upon the highest intensity and review process. The Director of Community Development will have discretion to classify projects based upon the above criteria. 6 11-{ D CITY OF CUPERTINO Resolution 05-0561 April 5, 2005 Fees Effective July 1, 2005 Schedule C - Planning General Plan Amendment Authorization - Major $3,590.00 General Plan Amendment Authorization - Minor $1,795.00 Study Session $3,590.00 General Plan Amendment - Major $11,185.00 General Plan Amendment - Minor $5,593.00 Development Agreement $14,789.00 Zoning - Minor $2,770.00 Zoning < one acre $5,539.00 Zoning one to five acres $8,420.00 Zoning> five acres $11,473.00 Tentative Map $12,206.00 Use Pennit - Major $12,206.00 Exception (per exception) $2,150.00 Amendment to Development Approval $3,260.00 Hillside Exception $5,407.00 Parcel Map $5,701.00 Use Pennit - Minor $5,701.00 Planning Commission - Architectural and Site Approval $5,701.00 Planning Commission Interpretation $2,849.00 Planning Commission - Tree Removal $2,462.00 Environmental Impact Report $21,353.00 Negative Declaration - Major $3,285.00 Negative Declaration - Minor $1,643.00 For all projects requiring more than 48 hours of staff time, applicants will be charged at the hourly rate of $110.00 per hour, which includes staff time, overhead and administrative oversight. 7 11-11 CITY OF CUPERTINO Resolution 05-0561 April 5, 2005 Fees Effective July 1, 2005 Schedule C - Planning (Continued) Categorical Exemption $191.00 Design Review Committee - Architectural and Site Approval $2,757.00 R-I Design Review $1,915.00 R-I Exception $2,150.00 Sign Exception $1,612.00 Fence Exception $549.00 Director - Variance $1.377.00 Director - Minor Modification $963.00 Director - Tree Removal $795.00 Minor Residential Permit $963.00 Temporary Use Permit $1,100.00 Temporary Sign Permit $161.00 Sign Program $551.00 Appeal $145.00 Zoning, Planning, Municipal Code (Building Permit Fees) CommerciallMulti-Family Residential Single Family $0.2I1sq. ft. $O.llIsq. ft. Wireless Master Plan Fee: Equipment Mount on Existing Light Standard or Utility Pole $5.00/mount Wireless Master Plan Fee: Other Personal Wireless Facility $I,OOO.OO/facility Housing Mitigation In-Lieu Fees Residential Office/lndustriallR&D $1.l5/sq. ft. $2.25/sq. ft. Stevens Creek Blvd. Specific Plan Fee $.044/sq. ft. For all projects requiring more than 48 hours of staff time, applicants will be charged at the hourly rate of $110.00 per hour, which includes staff time, overhead and administrative oversight. 8 I q -/.t CITY OF CUPERTINO Resolution 05-0561 April 5, 2005 Fees Effective July 1, 2005 Schedule D - Building Valuation Schedule OCCUPANCY AND TYPE 1. APARTMENT HOUSES 'Type I or II F .R. Type V ~ Masonry or Type III Type V - Wood Frame Type I - Basement Garage REMODEL COST PER SO. FT. COST PER NEW SO. FT. $121.61 98.78 91.32 41.65 $253.34 205.78 190.24 86.77 2. AUDITORIUM Type I or II F.R. $128.86 $243.14 Type II - I-Hour 93.33 176.09 Type II - N 88.29 166.58 Type III - I-Hour 98.12 185.14 Type III - N 93.08 175.62 Type V - I-Hour 93.82 177.02 Type V - N 87.55 165.18 3. BANKS 'Type I or II F.R. $188.98 $343.59 Type II - I-Hour 139.21 253.11 Type II - N 134.75 244.99 Type III - I-Hour 153.63 279.33 Type III ~ N 148.14 269.35 Type V - I-Hour 139.21 253.11 Type V - N 133.34 242.44 4. BOWLING ALLEYS Type II - I-Hour $80.46 $118.32 Type II - N 75.09 110.43 Type III - I-Hour 87.56 128.76 Type III - N 81.88 120.41 Type V - I-I Hour 59.00 86.77 5. CHURCHES Type I or II F .R. $105.87 $230.14 Type II-I-Hour 79.51 172.84 Type II- N 75.56 164.26 Type III - I-Hour 86.44 187.92 Type III - N 82.60 179.57 Type V - I-Hour 80.79 175.62 'Add 0.5 percent to total cost for each story over three "Deduct 11 percent for mini-warehouses "'Deduct 20 percent for "shell only" buildings 9 /9-/3 CITY OF CUPERTINO Resolution 05-0561 April 5, 2005 Fees Effective July 1, 2005 Schedule D - Buildiug Valuatiou Schedule OCCUPANCY AND TYPE REMODEL COST PER SO. FT. 6. CONVALESCENT HOSPITALS 'Type I or II F .R. Type II I-Hour Type IIl- I-Hour Type V - I-Hour COST PER NEW SO. FT. $153.01 107.57 110.25 103.90 $322.94 224.11 229.68 216.46 7. DWELLINGS Type V - Masonry $105.33 Type V - Wood Frame 100.75 Basements Semi-Finished $25.30 Unfinished 19.30 8. FIRE STATIONS Type I or II F.R. $140.67 TypeII-I-Hour 92.59 Type 11- N 87.30 Type III - I-Hour 101.32 Type III - N 97.02 Type V - I-Hour 95.05 Type V - N 90.13 9. HOMES FOR THE ELDERLY Type I or 11 F.R. $115.48 Type 11-I-Hour 93.77 Type 11- N 89.76 Type 11I - I-Hour 97.66 Type III - N 93.65 Type V - I-Hour 94.32 Type V - N 91.09 10. HOSPITALS 'Type I or 11 F.R. $185.53 Type III - I-Hour 153.58 Type V - I-Hour 146.53 $224.11 214.37 $53.82 41.06 $265.41 174.70 164.72 191.17 183.05 179.34 170.06 $240.58 195.34 186.99 203.46 195.11 196.50 189.78 $378.62 313 .43 299.05 · Add 0.5 percent to total cost for each story over three "Deduct II percent for mini-warehouse "'Deduct 20 percent for "shell only" buildings .... Add 25% for hazardous occupancy or high tech 10 (q-N CITY OF CUPERTINO Resolution 05-0561 April 5, 2005 Fees Effective July 1,2005 Schedule D - Building Valuation Schedule OCCUPANCY AND TYPE REMODEL COST PER SO. FT. 11. HOTELS AND MOTELS 'Type I or II F .R. Type III - I-Hour Type III - N Type V - I-Hour Type V - N 12. INDUSTRIAL PLANTS **** Type I or II F.R. Type II - I-Hour Type II - (Stock) Type III - I-Hour Type III - N Tilt-Up Type V - I-Hour TypeV-N 13. JAILS Type I or II F.R. Type III - I-Hour Type V - I-Hour 14. LIBRARIES Type I or II F.R. Type II - I-Hour Type II - N Type III - I-I-Hour Type III - N Type V - I-Hour Type V - N 15. MEDICAL OFFICES **** Type I or II F .R. Type II-I-Hour Type II- N Type III - I-Hour Type III - N Type V - I-Hour Type V - N · Add 0.5 percent to total cost for each story over three "Deduct II percent for mini-warehouse "'Deduct 20 percent for "shell only" buildings .... Add 25% for hazardous or high tech occupancies $117.16 10 1.50 96.74 88.39 86.65 $93.73 65.23 59.96 71.82 67.70 49.42 67.70 61.93 $210.39 192.41 144.27 $137.72 100.81 95.84 106.49 101.16 99.98 95.84 $144.16 111.23 105.68 120.64 112.32 108.82 104.96 II COST PER NEW SO. FT. $234.32 203.00 193.49 176.78 173.30 $132.01 91.87 84.45 101.15 95.35 69.60 95.35 87.23 $369.11 337.56 253.11 $270.05 197.66 187.92 208.80 198.36 196.04 187.92 $277.24 213.90 203.23 232.00 215.99 209.26 201.84 (9-15' CITY OF CUPERTINO Resolution 05-0561 April 5, 2005 Fees Effective July 1, 2005 Schedule D - Building Valuation Schedule OCCUPANCY AND TYPE REMODEL COST PER SO. FT. COST PER NEW SO. FT. 16. OFFICES Type I or II F.R. $148.67 $247.78 Type 11 - I-Hour 99.53 165.88 Type 11 - N 94.80 157.99 Type 1II - I-Hour 107.46 179.10 Type 1II - N 102.73 171.22 Type V -I-Hour 100.64 167.74 TypeV-N 94.80 157.99 17. PRIVATE GARAGES Wood Frame $37.21 $56.38 Masonry 41.95 63.57 Open carports/covered decks/patios 25.42 38.51 Uncovered decks 25.22 32.37 18. PUBLIC BillLDINGS Type I or 11 F.R. $143.14 $286.29 Type 11 - I-Hour 116.00 232.00 Type 11 - N 110.90 221.79 Type 1II - I-Hour 120.41 240.82 Type 1II - N 116.23 232.46 Type V - I-Hour 110.20 220.40 Type V - N 106.26 212.51 19. PUBLIC GARAGES Type I or 11 F.R. $80.55 $113.45 Type I or 11 Open Parking 60.45 85.14 Type 11 - N 46.12 64.96 Type 1II - I-Hour 60.95 85.84 Type 1II - N 54.19 76.33 Type V - I-Hour 55.51 78.18 20. RESTAURANTS 'Type 1II - I-Hour $167.22 $225.97 Type III - N 161.55 218.31 Type V - I-Hour 153.14 206.94 Type V - N 147.13 198.82 · Add 0.5 percent to total cost for each story over three "Deduct 11 percent for mini-warehouse "'Deduct 20 percent for "shell only" buildings ····Add 25% for hazardous or high tech occupancies 12 fer. -{ ~ CITY OF CUPERTINO Resolution 05-0561 April 5, 2005 Fees Effective July 1, 2005 Schedule D - Building Valuation Schedule OCCUPANCY AND TYPE REMODEL COST PER SO. FT. COST PER NEW SO. FT. 21. SCHOOLS Type lor II F.R. $162.53 $257.98 Type II-I-Hour 110.94 176.09 Type III - I-Hour 118.68 188.38 Type III - N 114.15 181.19 Type V - I-Hour 111.23 176.55 Type V - N 106.11 168.43 22. SERVICE STATIONS Type II - N $87.31 $155.90 Type llI-I-Hour 91.07 162.63 Type V - I-Hour 77.56 138.50 Canopies 36.38 64.96 23. STORES *Type I or II F.R. $145.29 $191.17 Type II - I-Hour 88.87 116.93 Type II - N 86.93 114.38 Type llI-I-Hour 108.08 142.22 Type llI-N 101.38 133.40 Type V - I-Hour 90.98 119.71 Type V - N 84.10 110.66 24. THEATERS Type I or II F.R. $145.20 $254.74 Type III - I-Hour 105.79 185.60 Type III - N 100.77 176.78 Type V - I-Hour 99.58 174.70 Type V - N 94.15 165.18 25. WAREHOUSES** Type I or II F.R. $72.20 $114.61 Type II or V -I-Hour 42.82 67.98 Type II or V-N 40.19 63.80 Type III - I-Hour 48.53 77.02 Type III - N 46.19 73.31 * Add 0.5 percent to total cost for each story over three **Deduct II percent for mini-warehouse ***Deduct 20 percent for "shell only" buildings **** Add 25% for hazardous or high tech occupancies 13 IT-I? CITY OF CUPERTINO Resolution 05-0561 April 5, 2005 Fees Effective July 1, 2005 Schedule D - Building Valuation Schedule EOUlPMENT AND AIR CONDITIONING Commercial Residential Sprinkler Systems $ 5.26 $ 4.39 $ 3.25 RETAINING WALLS. PER SO. FT. (HEIGHT X LENGTH) AREA ABOVE GRADE Masonry Concrete $ 30.07 $ 26.46 ............................................................................... Address Changes $268.92 14 ( 9~/t CITY OF CUPERTINO Resolution 05-0561 April 5, 2005 Fees Effective July 1, 2005 Schedule D - Building Permit Permit Valuation $1 - $3,000 $3,001 - 25,000 $83.16 $93.96 for the first $3,000 plus $10.80 for each additional $1,000 or fraction thereof, to and including $25,000. $25,001 - 50,000 $324.00 for the first $25,000 plus $8.64 for each additional $1,000 or fraction thereof, to and including $50,000. $50,001 - 100,000 $540.00 for the first $50,000 plus $6.48 for each additional $1,000 or fraction thereof, to and including $100,000. $100,001 - 500,000 $851.04 for the first $100,000 plus $4.32 for each additional $1,000 or fraction thereof, to and including $500,000. $500,001 - 1,000,000 $2,817.72 for the first $500,000 plus $3.24 for each additional $1,000 or fraction thereof, to and including $1,000,000. $1,000,001 - $4.795.20 for the first $1,000,000 and up plus $2.16 for each additional $1,000 or fraction thereof. PLAN CHECKING Structural and Non-Structural 1.3345% of building permit fee for each plan submitted. Each additional identical repeat plan for multi-unit residential developments will be assessed at $34.86 each unit. Energy 48% of building permit fee for each plan submitted. Each additional identical repeat plan for multi-unit residential developments will be assessed at $34.86 each unit. Repeat plan checks that exceed 2 reviews will be charged an hourly rate at $87.14 per hour. 15 ( q -{ ? CITY OF CUPERTINO Resolution 05-0561 April 5, 2005 Fees Effective July 1, 2005 Unless Otherwise Noted Schedule D - Buildiug - Electrical Fees New Residential Buildings and Remodels that add additional square footage The following fees shall include all wiring and electrical equipment in or on each building, or other electrical equipment on the same premises constructed at the same time. Permit Fee $38.37 New multi-familv residential buildings (apartments and condominiums) haying three or more liYing units not including the area of garages, carports and other non-commercial automobile storage areas constructed at the same time, per square foot $.07 New single and two-family residential buildings not including the area of garages, carports and other minor accessory buildings constructed at the same time, per square foot $.08 For other types of residential occupancies and alterations, additions and modifications to existing residential buildings, use the UNIT FEE SCHEDULE New commercial buildings and completely remodeled spaces not including the Area of garages, per square foot $.13 Commercial alterations and modifications to existing buildings, use the Unit fee schedule 16 /1-;¿ð CITY OF CUPERTINO Resolution 05-0561 April 5, 2005 Fees Effective July 1, 2005 Schedule D - Building - Electrical UNIT FEE SCHEDULE Remodel - No additional square footage Pennit Fee Residential Appliances For fixed residential appliances or receptacle outlets for same, including wall-mounted electric ovens; counter mounted cooking tops; electric ranges, self-contained room console, or through-wall air conditioners; space heaters; food waste grinders; dishwashers washing machines; water heaters; clothes dryers; or other motor operated appliances not exceeding one horsepower (HP) in rating each NOTE: For other types of air conditioners and other motor-driven appliances having larger electrical ratings, see Power Apparatus. Non-Residential Appliances For residential appliances and self-contained factory-wired, non-residential appliances non exceeding one horsepower (HP), kilowatt (KW), or kilovotampere (KV A) in rating including medical and dental devices; food, beverage, and ice cream cabinets; illuminated show cases; drinking fountains; vending machines; laundry machines; or other similar types of equipment, each NOTE: For other types of air conditioners and other motor-driven appliances having larger electrical ratings, see Power Apparatus. Services For services of 600 volts or less and not over 200 amperes in rating, each For services of 600 volts or less and over 200 amperes to 1,000 amperes in rating, each For services over 600 volts over 1,000 amperes in rating, each 17 $ 38.37 $ 4.80 $ 4.80 $ 29.43 $ 59.94 $119.88 (1-..2./ CITY OF CUPERTINO Resolution 05-0561 April 5, 2005 Fees Effective July 1, 2005 Schedule D - Building - Electrical USER FEE SCHEDULE ( contiuued) Remodel - No additional square footage Signs, Outline Lighting and Marquees For signs, outline lighting systems or marquees supplied from one branch circuit, each For additionai branch circuits within the same sign, outline lighting system or marquee, each Miscellaneous Apparatus, Conduits, Conductors, and Special Circuits For electrical apparatus, conduits and conductors for which a pennit is required but for which no fee is herein set forth Power Device/Apparatus For motors, generators, transfonners, rectifiers, synchronous converters, capacitors, industrial heating, air conditioners and heat pumps, cooking or baking equipment and other apparatuses, as follows: Rating in horsepower (HP), kilowatts (KW), kilovolt-amperes (KV A), or kilovolt-amperes-reactive (KV AR): I unit 2 through 5 units, each additional 6 and over, each additional NOTE: I. For equipment or appliances having more than one motor, transfonner, heater, etc., the sum of the combined ratings may be used. 2. These fees include all switches, circuit breakers, contractors, thermostats, relays and other directly related control equipment. 18 $23.98 $ 4.80 $27.58 $47.96 $17.99 $11.99 (1-:2::2- CITY OF CUPERTINO Resolution 05-0561 April 5, 2005 Fees Effective July 1, 2005 Schedule D - Building - Electrical UNIT FEE SCHEDULE (continued) Remodel - No additional square footage Busways For trolley and p1ug-in-type busways, each 100 feet or /Taction thereof $7.02 Note: An additional fee will be required for lighting fixtures, motors and other appliances that are connected to trolley and plug-in-type busways. No fee is required for portable tools. Receptacle, Switch and Lighting Outlets For receptacle, switch, lighting or other outlets at which current is used or controlled, except services, feeders and meters. First 20 each Additional outlets, each NOTE: For multi-outlet assemblies, each 5 feet or fraction thereof may be considered as one outlet. $1.20 $0.73 Lighting Fixtures For lighting fixtures, sockets or other lamp holding devices First 20 each Additional fixtures, each $1.20 $0.73 For pole or platform-mounted lighting fixtures each For theatrical-type lighting fixtures or assemblies each $1.20 $1.20 19 (9 ~:J..] CITY OF CUPERTINO Resolution 05-0561 April 5, 2005 Fees Effective July 1, 2005 Schedule D - Building - Mechanical Fees New Residential Buildings and Remodels that add additional square footage. The following fees shaH include all mechanical equipment in or on each building, or other mechanical equipment on the same premised constructed at the same time. New multi-family residential buildings (apartments and condominiums) having three or more living units not including the area of garages, carports and other non-commercial automobile storage areas constructed at the same time, per square foot $0.07 New and single and two-family residential buildings not including the area of garages, carports and other minor accessory buildings constructed at the same time, per square foot $0.08 For other types of residential occupancies and alterations and modifications To existing building, use the unit fee schedule New commercial buildings and comDletely remodeled SDaces not including The area of garages, per square foot $0.13 Commercial alterations and modifications to existing buildings, use the unit Fee schedule 20 (9-2'-( CITY OF CUPERTINO Resolution 05-0561 April 5, 2005 Fees Effective July 1, 2005 Schedule D - Building - Mechanical Fees UNIT FEE SCHEDULE Remodels - No additional Square Footage Permit Fee For the repair of alteration of, or addition to each heating appliance, refrigeration unit, cooling unit, V A V boxes, absorption unit, or each heating, cooling, absorption, or evaporative cooling system, including installation of controls regulated by this Code. For each air-handling unit, AlC units, heat pumps to and including 10,000 cubic feet per minute, including ducts attached thereto. Does not apply to central type. NOTE: This fee shall not apply to an air-handling unit that is a portion of a factory-assembled appliance, cooling unit, evaporative cooler or absorption unit for which a permit is required elsewhere in this Code. For each air-handling unit AlC unit, heat pump over 10,000 cfm For the installation or relocation of each commercial or industrial-type Hood For the installation of each residential hood that is served by a mechanical exhaust, including the ducts for such hood For the installation or relocation of each forced-air or gravity-type furnace or burner, including ducts and vents attached to such appliance, up to and including 100,000 Btulh For each ventilation system which is not a portion of any heating or air conditioning system authorized by a permit For each ventilation fan connected to a single duct For the installation or relocation of each forced air or gravity type furnace or burner, including ducts and vents attached to such appliance over 100,000 Btulh 21 $ 38.37 $ 13.19 $ 10.26 $ 17.82 $137.87 $ 10.26 $14.31 $ 10.26 $ 7.02 $ 17.55 (1- ):; CITY OF CUPERTINO Resolution 05-056/ April 5, 2005 Fees Effective July 1, 2005 Schedule D - Building - Mechanical Fees UNIT FEE SCHEDULE (continued) Remodels - No additional Square Footage For the installation or relocation of each floor furnace, including vent $ 14.31 For the installation or relocation of each suspended heater, recessed wall heater or floor-mounted unit heater $ 14.31 For the installation, relocation or replacement of each appliance vent installed and not included in an appliance permit $ 7.02 For the installation or relocation of each boiler or compressor to and including three horsepower, or each absorption system to and including 100,000 Btu!h (29.3 kw) $ 14.31 For the installation or relocation of each boiler or compressor over three horsepower to and including 15 horsepower, or each absorption system over 100,000 Btu!h and including 500,000 Btulh $ 26.19 For the installation or relocation of each boiler or compressor over 15 horsepower to and including 30 horsepower, or each absorption system over 500,000 Btu!h to and including 1,000,000 Btu/h $ 35.91 For the installation or relocation of each boiler or compressor over 30 horsepower to and including 50 horsepower, or for each absorption system over 1,000,000 Btulh to and including 1,750,000 Btulh $ 53.46 For the installation or relocation of each boiler or refrigeration compressor over 50 horsepower, or each absorption system over 1,750,000 Btu!h $89.37 For each appliance or piece of equipment regulated by this Code but not classed in other appliance categories, or for which no other fee is listed in this Code $ 10.26 22 (q-)~ CITY OF CUPERTINO Resolution 05-0561 April 5, 2005 Fees Effective July 1, 2005 Schedule D - Building - Plumbing Fees New Residential Buildings and Remodels that add additional square footage The following fees shall include all plumbing equipment in or on each building, or other plumbing equipment on the same premises constructed at the same time. New multi-family residential buildings (apartments and condominiums) having three or more living units not including the area of garages, carports and other non-commercial automobile storage areas constructed at the same, per square foot $0.07 New single and two-family residential buildings not including the area of garages, carports and other minor accessory buildings constructed at the same time, per square foot $0.08 For other types of residential occupancies and alterations and modifications To existing building, use the unit fee schedule New commercial buildings and completely remodeled spaces not including The area of garages, per square foot $0.13 Commercial alterations and modifications to existing buildings, use the unit fee schedule 23 ( c¡ -1) CITY OF CUPERTINO Resolution 05-0561 April 5, 2005 Fees Effective July 1,2005 Schedule D - Building - Plumbing Fees UNIT FEE SCHEDULE Remodel - No additional Square Footage Permit Fee $38.37 For installation, alteration or repair of water piping water treating equipment $ 9.00 For repair or alteration of drainage or vent piping, floor, area, condensate piping $ 9.00 For each plumbing fixture or trap or set of fixtures on one trap (including water, drainage piping and backflow protection therefor) $ 9.00 For each gas piping system of one (1) to four (4) outlets $ 5.40 For each gas piping system of five (5) or more, per outlet $ 1.20 For each industrial waste pre-treatment interceptor, including its trap and vent, excepting kitchen type grease traps functioning as fixture traps $17.99 Kitchen type trap and/or system $ 9.00 For each building sewer, sanitary sewer, and each trailer park sewer $21.58 Storm/rainwater systems per drain $ 9.00 For each water heater and/or vent $10.79 Water service $ 9.00 Re-pipe per fixture $ 9.00 24 11-2% CITY OF CUPERTINO Resolution 05-0561 April 5, 2005 Fees Effective July 1, 2005 Schedule D - Building - Plumbing Fees UNITS FEE SCHEDULE Remodel- No additional Square Footage (continued) For each lawn sprinkler system on anyone meter, including backflow protection devices therefor $13.19 Five (5) or more, each $ 1.08 For atmospheric type vacuum breakerslbackflow not included in item 1 I to 5 over 5 each additional $10.79 $ 2.16 $67.14 For each private sewage disposal system For each cesspool $33.57 25 ( q-2f{ CITY OF CUPERTINO Resolution 05-056/ April 5, 2005 Fees Effective Jnly 1, 2005 Schedule D OTHER BUILDING INSPECTION FEES Private Swimming Pools For new private, residential, in-ground, swimming pools for single-family and multi-family occupancies including a complete system of necessary branch circuit wiring, bonding, grounding, underwater lighting, water pumping and other similar electrical equipment directly related to the operation of a swimming pool, each including plan check and energy. $540.00 For other types of swimming pools, therapeutic whirlpools, spas and alterations to existing swimming pools, use the UNIT FEE SCHEDULE Temporary Power Service For a temporary service power pole or pedestal including all pole or pedestal-mounted receptacle outlets and appurtenances, each. $62.10 For a temporary distribution system and temporary lighting and receptacle outlets for construction sites, decorative light, Christmas tree sales lots, fireworks stands, etc. each. $11.88 Inspection outside of the nonnal business hours (minimum charge two hours) $90.72/hr. Inspection for which no fee is specifically established (minimum charge one hour) $68.04/hr. Re-inspection - A fee may be assessed for each inspection or re-inspection when such portion of work for which inspection is called is not complete or when corrections called for are not made. $176.18 26 11-]D CITY OF CUPERTINO Resolution 05-056/ April 5, 2005 Fees Effective July 1, 2005 Schedule E - Recreation Recreation classes and excursion fees shall be detennined as follows: Classes I. Detennine the maximum hourly rate paid to instructor. 2. Multiply the instructor's hourly rate by the number of class meetings. 3. Detennine the minimum number of participants and divide into the instructor's cost. 4. Add indirect overhead percent - 32%. 5. Add 20% to establish non-resident fee. 6. Add cost for specialized equipment or supplies. Special conditions: For classes taught by contract instructors, the indirect overhead is only added to the City's percentage. Excursions I. Transportation cost divided by the number of participants plus overhead transfer. 2. Add 20% to establish non-resident fee. 3. Add any admission cost, supplies or leadership cost. Additional factors that may be used to detennine the class or excursion user fee: The total number of participants in a given activity may generate additional revenue whereby the total program cost may be reduced. Classes that traditionally have waiting lists may have the user fee increased. Programs in competition with adjacent cities or the private sector may require fees to be increased or decreased to remain competitive. 27 (1-~{ CITY OF CUPERTINO Resolution 05-0561 April 5, 2005 Fees Effective July 1, 2005 Unless Otherwise Noted Schedule E - Recreation Facility Use Fee Schedule (Staff Use Only) CLASSIFICATIONS: Group I: Group II: Group III: Group IV: Group V: Group VI: City of Cupertino activities that are open to the public. Official city sponsored programs. Clubs with 51 % resident membership, recreation programs and events with full or affiliated city co-sponsorship and open to the public. Programs and events sponsored by Cupertino based non-profit recreation, education or community service organization with 51 % resident participation. These organizations must show an official structure and status. Private, special interest or business groups for functions not open to the public. These functions would include parties, banquets, receptions, industrial conferences, seminars, trade shows, etc. Programs and events sponsored by non-resident non-profit recreation, education or community service organization. These organizations must show official structure and status. Cupertino Businesses using the Cupertino Room of the Quinlan Community Center for promotional and business related purposes other than negotiation or direct sale. 28 r 1- J:¿ CITY OF CUPERTINO Resolution 05-0561 April 5, 2005 Fees Effective July 1, 2005 Unless Otherwise Noted Schedule E - Recreation Quinlan Community Center ROOM RENTAL SCHEDULE PER HOUR Cupertino Room Monday - Thursday Friday - Sunday GToup 11 N/A $17 GToup III $30 $80 GToup N $140 $230 GToup V $50 $140 GToup V1 $265 $265 Classroom Group 11 N/A $12 GToup III $20 $60 GToup N $45 $90 GToup V $25 $75 Conference Room Group 11 N/A $12 Group 111 $10 $25 Group N $40 $60 Group V $25 $50 Security Staff Security staff is required when alcohol is served at any City facility: $25.00 per hour. Overtime Fee Functions exceeding the permitted reservation time shall be charged $150.00 for any time up to the first half hour, and $150.00 for every half hour thereafter. This charge will be deducted from the security deposit. This applies to all City facilities. Security Deposit A security deposit shall be required for Groups lll, N, V, and VI. Security deposit is due at time of reservation. The Department Director may also require a deposit based on the nature of an event. The security deposit will be refunded if no damage occurs, rooms are left in clean condition, and permits conclude on time. Quinlan Community Center Cupertino Room - Groups N, VI $750 All Other Rooms - Group N $300 GToup 11, 11, V - All Rooms $300 29 (c¡ - '33 CITY OF CUPERTINO Resolution 05-0561 April 5, 2005 Fees Effective July 1, 2005 Schedule E - Recreation Monta Vista Recreation Center Creekside Park Building Room Rental Schedule Per Hour Monta Vista Recreation Center Creekside Park Building Multi-Puroose Group III Group IV Group V N/A N/A N/A N/A N/A N/A Classroom Group II Group III Group IV Group V $15 $15 $30 $20 $15 $15 $30 $20 Conference Room/Kitchen Group II Group III Group IV Group V $15 $15 $25 $20 N/A N/A N/A N/A Security Staff Security staff is required when alcohol is served at any City facility: $25.00 per hour. Overtime Fee Functions exceeding the pennitted reservation time shall be charged $150.00 for any time up to the first half hour, and $150.00 for every half hour thereafter. This charge will be deducted trom the security deposit. This applies to all City facilities. Security Deposit A security deposit shall be required for Groups III, IV, V, and VI. Security deposit is due at time of reservation. The Department Director may also require a deposit based on the nature of an event. The security deposit will be refunded if no damage occurs, rooms are left in clean condition, and pennits conclude on time. 30 (1-31( CITY OF CUPERTINO Resolution 05-0561 April 5, 2005 Fees Effective July 1, 2005 Schedule E - Recreation Senior Center Pu1nual~embership Newsletter - ~ailed Resident $22 $5.00 Non-Resident $27 $5.00 Room Rental Schedule Per Hour Reception Room Evenings and Weekends· Group 11 Group 1II Group IV Group V $12 $80 $230 $140 Classroom. Conference Room. Arts & Crafts Room. Bay Room Group 11 Group 1II Group IV Group V $12 $60 $90 $75 · Senior Center rooms are not available for rental ~onday through Thursday 8:00 a.m. to 10:00 p.m. and Friday, 8:00 a.m. to 5:00 p.m. Security Staff Security staff is required when alcohol is served at any City facility: $25.00 per hour. Overtime Fee Functions exceeding the permitted reservation time shall be charged $150.00 for any time up to the first half hour, and $150.00 for every half hour thereafter. This charge will be deducted from the security deposit. This applies to all City facilities. Security Deposit A security deposit shall be required for Groups 1II, IV, V, and VI. Security deposit is due at time of reservation. The Department Director may also require a deposit based on the nature of an event. The security deposit will be refunded if no damage occurs, rooms are left in clean condition, and permits conclude on time. Cupertino Senior Center Reception Hall - Group IV $750 All Other Rooms - Group IV $300 Group 11, Ill, V - All Rooms $300 31 /1- 3) CITY OF CUPERTINO Resolution 05-0561 April 5, 2005 Fees Effective July 1, 2005 Schedule E - Recreation OUTDOOR F ACILlTlES Memorial Softball Field Cupertino residents/businesses only Non-Residents Field can be reserved for a maximum of 2 hours THERE IS NO FEE FOR CURRENT SOFTBALL TEAMS PLAYING IN CUPERTINO LEAGUES $25.00 $40.00 Field preparation (includes dragging, watering, chalking, and bases) $36.50 Field Attendant (2 hour minimum) Field Attendant is required any time lights or field preparation is requested. $ 8.25/hr. Lights (in the evening) $ 5.00/hr. Memorial Park Amphitheater Cupertino residentlResident business Non-residentINon-resident business $55.00 $75.00 Memorial Park Gazebo Cupertino residentlResident business Non-residentINon-resident business $55.00 $75.00 Picnic Areas (Daily Rate) Cupertino residents Cupertino business Non-residents Non-resident business Electricity at Memorial or Linda Vista Park $ 55.00 $ 75.00 $ 80.00 $100.00 $ 25.00 Sports Field Fees Adult Leagues (two hour minimum) Deposit $50.00/hr $600.00 Youth Leagues (Participant/Season) $11.00 R $22.00NR 32 f1-J¿ CITY OF CUPERTINO Resolution 05-0561 April 5, 2005 Fees Effective July 1, 2005 Schedule E - Recreation BLACKBERRY FARM PICNIC GROUNDS General Admission: Weekends & Holidays Weekdays ADULT (13 years and oyer) Resident $8.00 Non-Resident $9.00 Resident $5.00 Non-Resident $6.00 CHILD (6 through 12) $5.00 $6.00 $4.00 $5.00 Group Rates: Weekends & Holidavs $8.50 $6.50 Weekdays Adult Child (] 3 & Older) (6-12) $5.75 $4.75 $5.50 $4.50 $5.25 $4.25 Adult (]3 & Older) Child (6-12) 100-500 persons 501-1,000 $8.00 $6.00 1,001 or more $7.50 $5.50 Full Summer Pass A yailable any day the park is open: Resident Non-Resident Adult (13 & Up) $85.00 $110.00 Child (6 to 12 years old) $60.00 $70.00 Family Pass (2 people) $140.00 $170.00 Family Pass (3 people) $150.00 $180.00 Family Pass (4 people) $160.00 $190.00 Family Pass (5 people) $170.00 $200.00 Family Pass (6 people) $180.00 $210.00 33 ¡q - 37 CITY OF CUPERTINO Resolution 05-0561 April 5, 2005 Fees Effective July 1, 2005 Schedule E - Recreation 10-Day Pass Available any 10 days the park is open: Resident Non-Resident Adult (13 and older) $40.00 $45.00 Child (6 to 12 years old) $32.50 $36.00 Children under 6 are ITee when accompanied by their parents BLACKBERRY FARM GOLF COURSE Weekends Weekdays Resident Non-Resident Resident Non-Resident 9-Holes $14.00 $16.00 $12.00 $14.00 Junior & Senior $14.00 $16.00 $11.00 $13.00 Second 9 Holes (all $12.00 $14.00 $11.00 $13.00 players) All groups and tournaments pay the full rate (Cupertino resident still applies). Staff is authorized to set merchandise fees according to current cost. BLACKBERRY FARM RETREAT CENTER Conference Room (9:00 a.m. to 5:00 p.m., with meals) $69.95/person 34 {1-J! CITY OF CUPERTINO Resolution 05-056/ApriJ 5, 2005 Fees Effective July 1, 2005 Schedule E - Recreation BLACKBERRY FARM GOLF COURSE Annual Rate (Weekdays Only) Cupertino Residents Non-Residents Adults (17-61) JrlSr $850 $1,000 $775 $925 Semi-Annual Rate (Weekdays Only) Cupertino Residents Non-Residents $455 $540 $415 $495 Super-Annual Rates (Good on Weekends & Holidays) Cupertino Residents Non-Residents $1,000 $1,125 $1,000 $1,125 Super-Semi Annual Rates (Good on Weekends & Holidays) Cupertino Residents Non-Residents $500 $600 $500 $600 Quick Passes (Ten-play card for the price of nine) Cupertino Resident Weekday Cupertino Resident Weekend Non-Resident Weekday Non-Resident Weekend Green Fees Cupertino Resident Weekday Cupertino Resident Weekend Non-Resident Weekday Non-Resident Weekend $99 $117 $90 $117 $117 $135 $108 $135 $12 $14 $11 $14 $14 $16 $13 $16 35 ( c¡ - ]1 CITY OF CUPERTINO Resolution 05-0561 April 5, 2005 Fees Effective July 1, 2005 Schedule E - Recreation Sports Center Day Passes ~ Resident Non-Resident $7.00 $10.00 Monthly Passes One Month Single $55.00 $65.00 One Month Couple $75.00 $90.00 One Month Family $95.00 $115.00 Annual Passes One Year Juniors «17) $300.00 $330.00 One Year Single $425.00 $455.00 One Year Couple $810.00 $880.00 One Year Family $905.00 $980.00 One Year Senior $380.00 $405.00 Emollment Fee All $50.00 $50.00 ADDITIONAL CONDITIONS I. The Cupertino Tennis Club will be charged $1 O.OOlhour during primetime and $6.00Ihour per court during non-primetime for all C.T.C. sponsored activities other than U.S.T.A. leagues and practices. 2. All competitors in C.T.C./U.S.T.A. leagues participating at the Sports Center must purchase an annual pass. 3. Individuals may purchase a ten pack of day passes, $60.00 Resident, $90.00 Non-Resident. 4. Specials will be offered on an on-going basis. Child Watch Fees One visit: Ten visits: One Month Pass: $5.00 $45.00 $100.00 Teen Center Rental Rate Deposit $150.00 $750.00 Overtime Rate $200.00 first hour; $100.00 each half hour after Residents: Daily Pass Annual Pass $.00 $.00 Non-Residents: Daily Pass $5.00 36 ( 1-yD CITY OF CUPERTINO Resolution 05-0561 April 5, 2005 Fees Effective July 1, 2005 Schedule E - Recreation Community Hall ROOM RENTAL SCHEDULE PER HOUR Group II Group I1I Group IV Group V Group VI Mondav ~ Thursdav $40 $40 $150 $60 $275 Fridav - Sunday $90 $90 $240 $150 $275 Security Staff Security staff is required when alcohol is served at any City facility: $25.00 per hour. Overtime Fee Functions exceeding the permitted reservation time shall be charged $150.00 for any time up to the first half hour, and $150.00 for every half hour thereafter. This charge will be deducted from the security deposit. This applies to all City facilities. Security Deposit A security deposit shall be required for Groups III, IV, V, and VI. Security deposit is due at time of reservation. The Department Director may also require a deposit based on the nature of an event. The security deposit will be refunded if no damage occurs, rooms are left in clean condition, and permits conclude on time. Community Hall Groups IV, VI Groups II, Ill, V $750 $300 37 / q -l{ I Use of third program year Community Development Block Grant Funds and review of Annual Action Plan (05-06) AprilS, 2005 Paqe 2 on Background: The City of Cupertino will receive a CDBG entitlement of approximately $434,807 for fiscal year 2005-06, plus a reallocation of $40,000 in projected program income. This is Cupertino's third year as an entitlement jurisdiction receiving the CDBG grant directly from HOO. HOO regulations require that projects selected for funding benefit very low and low-income households, eliminate a blighted area, or address an urgent (emergency) community need. In addition, only certain types of activities qualify under the CDBG regulations. Examples of eligible activities are: · Removal of barriers to the handicapped · Public improvements · Public service activities · Affordable housing developments Of the $434,807 entitlement Cupertino will receive, $94,961 may be used for administration of the program and fair housing services and $71 ,221 may be used to fund public service activities. Federal regulations do not allow the city to use more than 15% of the combined total of the entitlement and any projected program income ($40,000) for public service activities. Federal regulations also prohibit the use of more than 20% of the entitlement plus projected program income to be used for administration of the grant. Included in the program administration category are fair housing activities. Public service activities must benefit very low and low-income households and include activities such as childcare, placement services, senior legal services, etc. . Property acquisition for affordable housing . Rehabilitation of affordable units The remainder of the grant is available for activities such as the purchase of land for affordable housing, rehabilitation of qualifying units, construction of affordable units and public improvements in low and very-low income neighborhoods. Staff received two applications for this pool of CDBG funds. Request for Proposals: In late January, staff distributed a Notice of Funding Availability (NOFA) to approximately 30 non- profit organizations. Exhibit B is the mailing list used for both the NOFA. Out of those organizations, 12 proposals were received. With the exception of Second Harvest Food Bank, Catholic Charities Long Term Care Ombudsman Program and Outreach and Escort all of the applicants are recommended to receive CDBG funding. The CDBG Steering Committee is also proposing that Outreach and Escort, Catholic Charities Long Term Care Ombudsman Program, Second Harvest Food Bank, a portion of Support Network for Battered Women and the remainder of the CCS Comprehensive Assistance Program be considered by the City Council for funding under the General Fund Human Service Grant Program. A brief description of each proposal along with staff recommendations is included in Exhibit A. Detailed information on each request is provided in the applications included with your packet. CDBG Steerine: Committee: On February 18, 2003, the City Council approved a draft Citizen Participation Plan. In order to begin expending CDBG dollars the City is required to have a Citizen Participation Plan, Consolidated Plan and an Annual Plan in place. As part of the Citizen Participation Plan, the City formed a CDBG Steering Committee. The Steering Committee is comprised of the Cupertino Housing Commission and the four appointed citizens. Currently there are two vacancies on the CDBG Steering Committee. Although many citizens have expressed interest in the Committee, few have applied. The Council may C:\Documents and Settings\kiersaw\Local Scttings\Temporary Internet Fîtes\OLK30\CCCDBG.doc 26 -.2... Use of third program year Community Development Block Grant Funds and review of Annual Action Plan (05-06) Apri15,2005 Pa~e 3 of3 want to consider restructuring the Housing Commission to include members from the two target areas considered to be low-mod income areas (Rancho Rinconada and Garden Gate). The CDBG Steering Committee's responsibility is to evaluate the proposals received and forward funding recommendations to the City Council. On March 16, 2005 the CDBG Steering Committee met and conducted a public hearing on the FY 2005-06 CDBG funding allocation. The Committee heard presentations from all but one of the applicants and recommended the staff recommendation, with one amendment, be forwarded to the City Council. The Committee expressed disappointment that for the second year in a row, Support Network for Battered Women was not present to represent its application. FY 2005-06 Annual Action Plan: Federal regulations require that each entitlement jurisdiction prepare an Annual Action Plan and submit the plan no later than May 15th of each year. The Annual Action Plan is a one-year plan which describes the eligible programs, projects and activities to be undertaken with funds expected during the program year (Fiscal Year 2005-2006) and their relationship to the priority housing, homeless and community development needs outlined in the approved Consolidated Plan. Furthermore, Federal regulations require the plan be made available for 30 days for public review and comment. The FY 2005-06 Annual Action Plan was released for public review on April I, 2005 for the 30-day review period. A notice was placed in the local paper informing the public of its availability. On May 3, 2005 the City Council will hold a public hearing to approve the Annual Action Plan for submittal to HUD. In addition, the CDBG Steering Committee will also meet and discuss the plan on April 11, 2005. PREPARED BY: Vera Oil, Sen¡>or ~l~~er RE~ ./ \c4~A ' "Steve Piasecki, Director of Community Development APPROVED FOR SUBMITTAL: S1S)( David W. Knapp City Manager Attachments: Resolution No. 05-057 Exhibit A: Summary of Applications Exhibit B: CDBG Mailing List Exhibit C: Funding Recommendations Table Applications for CDBG funding Fiscal Year 2005-06 Annual Action Plan C:\Documents and Settings\kiersaw\Local Settings\Temporary Internet Files\OLK30\CCCDBG.doc 2.0-3 DRÞ~FT RESOLUTION NO. 05-057 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO AUTHORIZING SUBMITTAL OF FUNDING PROPOSALS FOR THE 3rd (2005-06) PROGRAM YEAR OF THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM WHEREAS, the Housing and Community Development Act of 1974 provides that funds be made available for the Community Development Block Grant program; and WHEREAS, the City of Cupertino wishes to apply for funds as an Entitlement Jurisdiction under said Act; and WHEREAS, the City of Cupertino understands that it shall receive $434,807 in CDBG funds; NOW, THEREFORE BE IT RESOLVED that the City of Cupertino hereby certifies that the projects being proposed for funding meet the certifications outlined in Section 570.303 of the Community Development Block Grant Administrative Regulations; and BE IT FURTHER RESOLVED that the City Manager is hereby authorized to submit the project proposals approved by the City Council to HUD: BE IT FURTHER RESOLVED that the City Council of the City of Cupertino hereby authorizes the City Manager to execute the agreements for allocation of third program year (2005-06) Community Development Block Grant funds. PASSED AND ADOPTED at a special meeting of the City Council of the City of Cupertino this 5th day of April 2005 by the fol1owing vote: Vote Members ofthe Citv Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED: City Clerk Mayor, City of Cupertino 2.()~'-( EXHIBIT A SUMMARY OF CDBG AND AFFORDABLE HOUSING FUND APPLICATIONS PUBLIC SERVICE GRANTS: A. Catholic Charities of Santa Clara County Long Term Care Ombudsman Program 2005-06 Request: $4,375 Annual Goal: Provide advocacy for 228 unduplicated Cupertino residents and investigate and resolve 20 complaints. Project Description: Provide advocacy for Cupertino residents in long term care facilities to ensure they have a voice in their own care and treatment. The program will receive, investigate and resolve any complaints associated with the care of these long term care facility residents. Recommendation: $0 from CDBG, encourage City Council to consider funding $4,165 from Human Service Grants program. The program meets a high priority according to Table 2B of the Cupertino Consolidated Plan. This program was previously funded at this same level through the Human Services Grants program of the Cupertino General Fund. B. Cupertino Community Services Comprehensive Assistance Program 2005-06 Request: $54,000' Annual Goal: Provide support services to 1500 unduplicated Cupertino households. Project Description: Cupertino Community Services has provided support services to the West Valley's low and very-low income households since 1973. Support services include a food pantry, clothing closet and rental assistance. Recommendation: $19,000 from CDBG, encourage City Council to fund $23,000 from the Human Service Grants Program. The agency provides necessary services to Cupertino residents. Since this activity is a medium priority need in the Cupertino Consolidated Plan, staff cannot recommend fully funding this activity. 1ð -) EXHIBIT A C. Cupertino Community Services Rotating Shelter Program 2005-06 Request: $25,000 Annual Goal: Provide a maximum of 90 days shelter to 80 homeless persons per year in churches located in Cupertino, Saratoga and Sunnyvale. The program also provides counseling and other support services to help stabilize the guest's long term housing situation. Project Description: A total of 11 churches and one synagogue in Cupertino, Sunnyvale, Saratoga and Santa Clara participate in the program, 11 of which are "host" churches. Each of the "host" churches provides shelter for a 30-day period. These "host" churches have the responsibility of providing the guest with meals; YMCA passes for showers, etc. CCS provides additional support to the shelter guests, including job counseling and assistance in finding transitional and permanent housing. Recommendation: $24,750 Cupertino Community Services has been very successful in administering this program and it remains one of the most successful rotating shelter programs in the county. CCS has applied to the cities of San Jose and Sunnyvale and has been successful at receiving County Emergency Shelter Grant funding. Staff recommends the City continue its commitment to the Rotating Shelter Program. D. Emergency Housing Consortium, Inc. Emergency Shelter Program 2005-06 Request: $4,000 Annual Goal: Provide emergency shelter to 25 unduplicated Cupertino residents at emergency shelter facilities throughout Santa Clara County. Project Description: Provide 2,000 nights of shelter and supportive services to meet the needs of 25 unduplicated homeless Cupertino residents. Recommendation: The program meets Consolidated Plan. $4,000 a high priority according to Table 2B of the Cupertino Jð -(,p EXHIBIT A E. Live Oak Adult Day Services Adult Day Care for Seniors 2005-06 Request: $10,200 Annual Goal: Provide "scholarships" to six Cupertino low-income seniors enabling them to receive adult day care at the facility. Project Description: Cupertino Senior Day Services provides services for seniors at risk of being institutionalized. Seniors can be dropped off at the Cupertino facility to receive care and participate in recreational activities while family members are working. Recommendation: $10,100 As the Cupertino population ages, more seniors are in need of this valuable service. Cupertino does not have a large inventory of senior assisted living units, programs such as Cupertino Senior Day Services provides families with an alternative to moving parents and older family members into an assisted living setting. F. Outreach and Escort Special Needs Transportation 2005-06 Request: $13,500 Annual Goal: Provide 12,500 discounted trips to 300 eligible Cupertino residents. Project Description: Provides frail seniors and disabled adults with door-to- door transportation to medical appointments, shopping, adult daycare, senior nutrition programs, etc. Requested funds will be used to subsidize $1.00 of the $3.50 rider's fare charged to Cupertino residents under the ADA/Para transit Program. Recommendation: $0 from CDBG, encourage City Council to consider funding $9,180 from Human Service Grants program. Although this is a worthwhile program that provided a needed service a Cupertino population, there is not enough money in the CDBG Public Service budget to fund this program. ).ð-'l EXHIBIT A G. Second Harvest Food Bank of Santa Clara and San Mateo Counties Operation Brown Bag 2005-06 Request: $5,000 Annual Goal: Provide food allotments to 75 unduplicated Cupertino residents. Project Description: Provide brown bags filled with food donations to Cupertino ·seniors at Union Church of Cupertino. Recommendation: $0 from CDBG, encourage City Council to consider funding $4,590 from Human Service Grants program. The program meets a high priority according to Table 2B of the Cupertino Consolidated Plan. This program was previously funded at this same level through the Human Services Grants program of the Cupertino General Fund. H. Senior Adults Legal Assistance 2005-06 Request: $11,667 Annual Goal: Serve 60 Cupertino seniors. Project Description: Senior Adults Legal Assistance (SA LA) provides free legal services to low and very low-income seniors at the Cupertino Senior Center. Legal services provided are in the area of consumer complaints, housing, elder abuse, and simple wills. Recommendation: $11,500 Several years ago, the city council directed staff to work with SALA to increase their services and funding level. The Cupertino Senior Center has stated that the increased grant has helped tremendously during the past few years and would like to encourage the city to continue funding the agency at the increased funding level. I. The Support Network for Battered Women Domestic Violence Services for Cupertino Families 2005-06 Request: $7,000 AnnuaI Goal: Serve a total of 14 unduplicated Cupertino residents. Project Description: The Support Network operates Santa Clara County's only 24-hour, crisis line for victims of domestic violence. The shelter provides support services including }ð-f EXHIBIT A emergency housing to battered women. Recommendation: $1,850 from CDBG and encourage City Council to fund $4,000 from Human Service Grants program. The Support Network for Battered Women provides a valuable resource to Cupertino residents as well as law enforcement officers in the city. However, the agency has not had a representative present at the CDBG Steering Committee meeting for the past two years and the Committee views this as a lack of commitment to the program. CONSTRUCTlON/ ACQUlSITIONjREHABILlT A TION PROJECTS: J. Economic and Social Opportunities Housing and Energy Services Program 2005-06 Request: $45,000 Annual Goal: Provide home improvement services to 14 Cupertino residents. Project Description: Economic and Social Opportunities' Housing and Energy Services Program assists low and very-low income Cupertino residents with home maintenance and removal of code violations. Recommendation: $45,000 The program will provide a valuable service to the City of Cupertino since the city no longer has a rehabilitation program. Many applications for the current rehab program administered by the County of Santa Clara are for small items such as grab bars and water heater replacements. Items such as these would be handled through this program. K. Cleo Avenue Property Purchase 2005-06 Request: $231,646 Annual Goal: Purchase excess Caltrans property at Cleo Avenue and Highway 85 for the development of affordable housing units. Project Description: Since April 2000 staff has been working with Caltrans to purchase excess Caltrans property to develop affordable housing. An agreement to purchase needs to be entered into by April 11, 2005 to secure the property. Under the CDBG program, the purchase is an eligible expense. 2..ð - q EXHIBIT A Recommendation; $223,625 The property purchase represents a high priority In the Consolidated Plan. ADMINISTRATIONjFAIR HOUSING: L. Mid Peninsula Citizens for Fair Housing Fair Housing Services 2005-06 Request: $10,200 Annual Goal: Fair housing education to the housing industry, investigating allegations of discrimination (6 cases a year). Project Description: Provide fair housing assistance to the city of Cupertino, including conducting presentations, counseling housing providers, and investigating allegations of discrimination. Recommendation: $10,200 ($1,750 per low and moderate income client) The program will provide a valuable service to the City of Cupertino, however, it appears that the agency serves fewer and fewer low and moderate income clients each year. At the recommendation of the local HUD office, the agency will only receive reimbursement for serving low and moderate-income Cupertino residents. Staff is suggesting a reimbursement rate of $1,750 per low and moderate-income client. Mid-Peninsula Citizens for Fair Housing has been providing Cupertino's fair housing services for many years. Staff likes the consistency of having Mid-Peninsula Citizen's for Fair Housing continue the program. Staff would like to require that the agency be required to meet with local apartment managers annually to review fair housing law and provide informational meeting for tenants on fair housing. AFFORDABLE HOUSING FUND: M. Affordable Housing Placement Program Cupertino Community Services, Cupertino 2005-06 Request: $65,000 Annual GoaI; Provide placement and necessary support services to 75 households (250 individuals). Continue current services and expand the program to encompass the entire BMR program. ')0 -(0 EXHIBIT A Project Description: Cupertino Corrununity Services has been responsible for the screening and placement services for ten senior units located at Chateau Cupertino as well as below market rate rental units. They maintain a waiting list for qualified applicants and provide services to those placed in the affordable units. The agency purchased a four- plex on Greenwood Court that serves as transitional housing for the Rotating Shelter Program. Recommendation: $65,000 (Mfordab1e Housing Fund) The agency has successfully performed the necessary task of screening and placement for Chateau Cupertino, City Center Apartments and compiling waiting lists for the below market rate program. Cupertino Community Services also continues to expand services beyond the scope specified by the City. The city of Cupertino oversaw the Below Market Rate program and monitored the BMR rentals at Forge-Homestead and Aviare Apartments. However, limited staff time made auditing the Aviare and Forge-Homestead programs impossible. Last year's $10,000 funding increase enabled CCS to devote a full-time employee to the program. This employee is responsible for auditing Aviare and Forge- Homestead Apartments, as well as handling all BMR ownership resale requests. The staff person would also assemble procedural manuals for both the ownership and rental programs. These manuals will assist any new staff person taking over the program as well as document procedures. 1-0 - II Mr. Richard Kanda Asian Law Alliance 184 E. Jackson Street San Jose. CA 95112 Sylvia Hines Support Network for Battered Women 1975 W. EI Camino Real, Suite 205 Mountain View, CA 94040 Paul Tatsuta Economic and Social Opportunities 1445 Oakland Road San Jose. CA 95112 Colleen Hudgen Live Oak Adult Day Services 1147 Minnesota Avenue San Jose. CA 95125 Ann Marquart Project Sentinel 430 Sherman Ave, Suite 310 Palo Alto, CA 94306 Marjorie Rocha Mid-Peninsula Citizens for Fair Housing 457 Kin9sley Avenue Palo Alto. CA 94301-3222 Beatrix Lopez Social Advocates for Youth 538 Valley Way Milpitas. CA 95035-4106 Jaclyn Fabre Cupertino Community Services 10104 Vista Drive Cupertino, CA 95014 Georgia Bacil Senior Adults Legal Assistance 160 East Virginia, Suite 260 Street. San Jose, CA 95112 Barbara Galvan ARIS Project 380 North First Street. #200 San Jose, CA 95112 Rick Crook Hope Rehab. Services 1777 Agnew Road, Santa Clara, CA 95054 Barry Del Buono Emergency Housing Consor1ium 150 Almaden Blvd., Suite 500 San Jose, CA 95113 Help House the Homeless 70 West Hedding Street, LL Wing San Jose, CA 95110 Bill Schwartz Outreach 926 Rock Ave., Suite 10 San Jose, CA 95131 Kay Walker Crippled Children's Society 2851 Park Avenue Santa Clara. CA 95050 Mary Rose Delgadillo Next Door-Solutions to Domestic Violence 1181 North Fourth Street. #A San Jose, CA 95112 Debbie Parker Housing for Independent People 481 Valley Way Milpitas, CA 95035 Concern for the Poor, Inc. 1590 Las Plumas San Jose, CA 95133 Legal Aid Society of SCC 480 North First Street San Jose, CA 95103-0103 Law Foundation SCC Bar Associa1ion 111 West St. John Street San Jose, CA 95113 EXHIBIT B NOVA 505 W. Olive Ave. Suite 600 Sunnyvale CA 94086 Curt Willig Occupational Training Institute! DeAnza College 21250 Stevens Creek Blvd. Cupertino, CA 95014 Christine Giusiana Cupertino Chamber of Commerce 20455 Silverado Avenue Cuper1ino CA 95014 Candace Capogrossi Housing Au1hority of Santa Clara County 505 W. Julian Street San Jose. CA 95110 Fran Wagstaff Mid-Peninsula Housing Coalition 658 Bair Island Road. Suite 300 Redwood City, CA 94063 Carol Galante BRIDGE Housing Corporation 1 Hawthorne St. San Francisco. CA 94105 Jeff Oberdorfer First Community Housing 2 N Second Street #1250 San Jose, CA 95113 Kathy Robinson Charities Housing Corporation 195 E. San Fernando St. San Jose, CA 95112 Silicon Valley Habitat for Humanity 888 North First Slree1. #302 San Jose, CA 95112 Ron Morgan Community Housing Developers 255 North Market St., Suite 290 San Jose, CA 95110 '2ð - f J......- Asian Americans for Com. Involvement 2400 Moorpark Avenue San Jose. CA 95128 United Way Silicon Valley 1922 The Alameda San Jose. CA 95126-1430 Neighborhood Housing Services Silicon Valley 1156 North Fourth Street San Jose. CA 95112 Sobrato CET Center 701 Vine Street San Jose, CA 95110 Beth W. DeWolf Second Harvest Food Bank 750 Curtner Ave. San Jose, CA 95125-2118 Council on Aging 2115 The Alameda San Jose. CA 95126 Northwest YMCA 20803 Alves Drive Cuper1ino, CA 95014 Community Foundation of Silicon Valley 60 S. Market Stree1. Suite 1000 San Jose, CA 95113 Bob Campbell Project Match 512 Valley Way Milpitas, CA 95035 EXHIBIT B County Homeless Coordinator County Government Center, East Wing 70 West Hedding Street San Jose, CA 95110 Gertrude Welch 10605 Gascoigne Drive Cuper1ino. CA 95014 Betsy Arroyo Community Technology Alliance 115 Gish Road. Suite 222 San Jose, CA 95112 Donna DiMonico Long Term Care Ombudsman Pro9ram Catholic Charities of Sanla Clara County 2625 Zanker Road San Jose, CA 95134 'd-ð- ( 3 c Exhibi City of Cupertino Community Development Block Grant (CDBG) Program Funding Recommendations FY 2005-06 434,807 40,000 94,961 71.221 268.625 $ $ $ $ $ Entitlement Amount Projected Program Income CDBG Admin Amount (20% of entitlement and program income) Public Service Amount (15% of entitlement and program income): Amount available for Construction, Site Acquisition and Rehabilitation 9.180 4,590 4.000 44,935 ! ! ! $ $ $ $' 11,500 1,850 45.000 223,625 10,200 65.000 415,025 ! ! $ ! ! $ $ 9,180 4,590 40,935 ! $ ! ! $ $ $' 19,000 24.750 10,100 $ 11,500 $ 5,850 $ 45.000 $ 223.625 $ 10,200 $ 65,000 $ 415,025 4,375 54,000 25,000 4,000 10.200 13,500 5.000 11.667 7,000 45,000 223,625 10,200 65.000 478,567 $ ! ! $ I $ $' 7.920 4,590 11,667 5,900 45.000 10.200 65,000 212,449 $ ! ! ! $ $ $' ram Housin - Proqram Cle Midpeninsula Citizens Fair CCS - Affordable Placement Totals A B C D E F G H I J K L M '!-...) C> ) --.., ...-e" H:I-CDBGICDBG Funding Cylce MaterialslCC ReportslFunding Recommendations Table.xls It·....·..··. .....,.,..... . ..... . ",' . ..;~ . .;. ."..." , . ':~:,é!,:::~::·:~~:~~l;::. ~¡:, .; ,:,.,I\~:~,;;.L '!!Ilìr.Ji .......,.......,'..,........... CITY OF CUPERTINO COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM SECOND YEAR FUNDING CYCLE FY 2005/2006 STANDARDIZED APPLICATION FOR FUNDING 1. APPLICANT ORGANIZATION: Date: Februarv 24. 2005 Agency Name: Catholic Charities of San Jose. dba Catholic Charities of Santa Clara Countv Street Address: 2625 Zanker Road. Suite 200 City: San Jose £: EXECUTIVE DIRECTOR: Diane P. Saign Signature: ~J~ t-R> , State: CA 95134-2107 Phone No: (408) 468-0100 Fax No: (408) 944-0275 E-Mail: dsaign@ccsi.org 2. PROJECT NAME: Lon!;': Term Care Ombudsman Pro!;':ram Brief Project Description: The Long Term Care Ombudsman Program will work on the behalf of Cupertino's frail. chronically ill and sociallv isolated long term care residents to provide multiple services: receive. identifv. investigate and resolve complaints: protect the legal rights of residents: advocate for systemic chan!;':e: provide information and consultation to residents and their families: publicize issues of importance to esidents. As independent advocates. Ombudsmen will provide communitv contact through regular visitation to long term care facilities and positivelv influence the outcome of complaints or disputes. Identify City of Cupertino Consolidated Plan Priority Needs (see attached): Seniors / Disabled Project AddresslLocation: 2625 Zanker Road. Suite 200 San Jose, CA 95134-2107 CONTACT PERSON/TITLE: Donna DiMinico. Program Director Phone No: (408) 944-0567x261 Fax No: (408) 944-0776 E-Mail: donnad@ccsi.org 3. FUNDS REQUESTED: $ 4.375. Total Proj ect Costs $412 960. Is this a Public Service Project: Yes"'¡ No D Cost Per Service Unit or Per Client: $18.23 Funds Requested from Cupertino in FY 04/05: $5.410. Funds Received in FY 04/05: $4.165" "General Fund Number of proposed unduplicated Cupertino beneficiaries: 240 Number of proposed unduplicated Cupertino beneficiaries at or below current countywide median Income: 0-30% (Extremely low) 47 31-50% (Very low) 45 51-80% (low) 68 City of Cupertino Standardized Application for Funding FY 05/06 1 20-15 4. PROJECT DESCRIPTION AND NUMBER OF UNDUPLlCATED CLIENTS SERVED: Provide a brief description of the specific project being proposed. This description should clearly state what the project intends to provide or accomplish and the sDecific activities for which funds will be used. It should describe the City of Cupertino target population and geographic boundaries of target areas. Also indicate the specific type and number of total unduplicated project beneficiaries (e.g. 50 lower income families, 25 homeless persons, 100 lower income households, etc.). The Long Tenn Care Ombudsman Program will provide advocacy on behalf of residents of Cupertino's 9 long tenn care facilities to make sure they have a voice in their own care and treatment. The Program will receive, identify, investigate, and resolve complaints (20/yr), including violations of personal rights and allegations of elder abuse for primarily elderly (60+) long tenn care residents. Our clients are in the presumed benefit categories of seniors (85%) and persons with disabilities (15%). As independent advocates, certified Ombudsmen will provide community contact through regular visitation (56/yr) to long tenn care facilities during which they speak with residents (228/yr unduplicated) and make themselves available to answer questions and listen to concerns, providing residents with the opportunity to develop personal and confidential relationships and creating an environment for registering complaints. Regular Ombudsman visitation will promote an improved quality of care and positively influence the outcome of complaints ensuring the protection residents' rights. We anticipate that residents will experience a sense of reduced isolation through community contact from a Long Tenn Care Ombudsman. Residents will be better able to recognize violations of their personal rights and enhance their quality of life by exercising the right to intervention by an Ombudsman to mediate fair resolution of problems. The Program will provide infonnation and consultation (I presentationlyr) to residents and their families, and raise community awareness of its services, issues of importance to long tenn care residents, and trends in long term care through outreach and education. These are existing services. The Program is unique and unduplicated, the only provider of services to residents of Cupertino's 24 hour licensed long tenn care facilities with legal access to long term care facilities and residents 7 days a week. The Program is also distinct in its community volunteer component. 5. PROJECT PURPOSE AND OBJECTIVES: Specify objectives project intends to accomplish and identify desired outcomes and benefits. How does h d b' h d ? t e purpose an o jectIves meet t e PrIOrIty nee s. 1. OMBUDSMAN PRESENCE The Program will demonstrate and maintain an ongoing Regular Ombudsman visitation will promote an improved quality of presence to residents in Cupertino's long tenn care facilities care, a sense of reduced isolation· and positively influence the through a sufficient number of trained and certified resolution of complaints, emphasizing the protection of residents' Ombudsmen rights. I.a. Conduct 56 on site visits to Cupertino long tenn care facilities. I.b. Personal contact with 228 residents in Cupertino long tenn care facilities 2. COMPLAINT INVESTIGATION The Program will receive, identify, respond to, investigate, The regular presence of Ombudsmen will provide frail, vulnerable. and mediate fair resolution of residents' problems in long chronically ill individuals with physical or mental impainnents that tenn care facilities. prevent them from living independently the opportunity to develop 2.a. 100% response to complaints received by telephone or confidential relationships and create an environment for safely during facility visits. registering complaints. Cupertino long term care residents will be better able to recognize violations of their personal rights and 2.b. Investigate a minimum of 20 complaints and advocate enhance their quality of life by exercising the right to intervention by for fair resolution. an Ombudsman to mediate fair resolution of problems. 3. COMMUNITY EDUCATION Residents, providers and the community will gain greater The Program will provide infonnation and consultation to residents understanding of long tenn care issues or trends through a and families, and raise community awareness of its services, of presentation by the Program issues and trends of importance to long tenn care residents through 3.a. 100% response to consumer inquiries for information outreach and education. about long tenn care facilities' location, services, perfonnance and citation records. and practices. 3.b. Conduct I community presentation on long tenn care issues or trends. City of Cupertino Standardized Application for Funding FY 05/06 2 4J-( ~ 6. PROJECT MANAGEMENT Briefly describe how the project will be managed and administered, including proposed staff time and staff functions. Catholic Charities has administered the Long Term Care Ombudsman Program in Santa Clara County since 1981. At the present time the experience of the Ombudsman assigned to this Cupertino activity ranges from 17 years to 2 months. Staff have backgrounds in long term care, social work, training and mediation. The skills needed to be an Ombudsman are diverse and sophisticated, and include the ability to communicate effectively with providers and regulators, family members and representatives of community organizations, and most importantly, residents. Communication skills must include the ability to interview and to effectively elicit facts and then to document the facts and information obtained. Ombudsmen generally possess good verbal and written communication skills, strong interpersonal skills, and familiarity with the long term care environment and with other local community resources. The Program Director oversees daily operations, including the monitoring of facility coverage and complaint investigation by paid and volunteer certified Ombudsmen. Field Ombudsmen receive, identify, investigate, and seek resolution of complaints made by or on behalf of residents in long term care facilities. This position's focus is advocacy for the institutionalized. Program Assistant position's primary purpose is to provide comprehensive administrative support services to the Program Director, staff and volunteers, and to conduct detailed telephone intake of complaints and reports of elderldependent adult abuse. Volunteer Supervisor recruits, trains, supervises and supports Long Term Care Ombudsman volunteers. The Program is designed to be community-based and volunteer driven. The Program recruits trains, and, after a minimum 36 hours of classroom training and 12 hours of internship, recommends volunteers for certification as Long Term Care Ombudsmen by the CA State Ombudsman and CA Department of Aging. Ombudsman volunteers make site visits to long term care facilities, interview residents, receive, identify, investigate and resolve complaints, and witness Advanced Health Care Directives. Once certified, volunteers are required to attend a minimum of 12 hour of training each fiscal year o maintain certification. On a monthly basis Ombudsmen are required to submit a Monthlv Activitv Summarv Form documenting number of facility visits, number of unduplicated resident contacts, and hours. Ombudsmen also submit CaselComplaint Report Forms for each complaint opened, investigated, and the disposition/resolution identified. Documentation is reviewed and analyzed in relationship to objectives. The Program Director will review objectives and plan on a quarterly basis. The Program is monitored by II other cities, by the Council on Aging (Area Agency on Aging), Catholic Charities, and the Office of the State Long Term Care Ombudsman. 7. AGENCY DESCRIPTION AND PREVIOUS CDBG, HOME OR ESG ACCOMPLISHMENTS: Please give a brief general description of your agency and the services provided. Also provide a brief description of your agency's experience in providing the proposed services. If previously funded, what where goals and accomplishments ofCDBG projects. Catholic Charities serves and advocates for families and individuals in need, especially those living in poverty. Rooted in gospel values, we work to create a more just and compassionate community in which people of all cultures and beliefs can participate. Catholic Charities clientele include frail elderly, youth-at-risk, single parent and kinship care families, individuals with disabilities and mental illness, and those newly settled in this county Catholic Charities has held the contract to provide Long Term Care Ombudsman Services in Santa Clara County for over 20 years. In recent years, the Program has received funding rrom the City of Cupertino's General Fund Program. Measurable objectives have been met or exceeded for those contracts. During FY 04-05 first quarter (10/1-12/31/04), the Long Term Care Ombudsman Program contacted 110 unduplicated residents, conducted 37 site visits, investigated and resolved 29 complaints and delivered a community education presentation on elder abuse to the staff of the facility, Sunnyview Manor on 11/19/04. City of Cupertino Standardized Application for Funding FY 05/06 3 Jø -Ii 8. AUDIT INFORMATION: Please provide the date of the most recent audit of your organization. Describe any findings or concerns that may have been cited in the audit or in any accompanying management letter particularly any pertaining to the use of CDBG funds. Also, describe any actions taken to correct identified findings or concerns. The last audit was conducted for the year ending June 30, 2004 and was completed on September 22, 2004 by Grant Thornton, 150 Almaden Blvd., Suite 600, San Jose, CA 95113, and (408) 275-9000. There were no reportable conditions identified during the course of the audit. The management letter discusses some minor control issues that had no material effect on the financial statements. The board reviewed the audit, agreed with the auditor's recommendations, and have commenced with their implementation. 9. OTHER SOURCES OF FUNDS ANTICIPATED FOR THIS PROJECT!: SOURCE ESTIMATED AMOUNT STATUS" Older American Acts 242,027 Anticipated renewal of existing Funds Federal I State allocation Citiesrrowns of 131,735 Applications submitted and Campbell, Los AHos, pending . Los Gatos, Milpitas, Morgan Hill, Mountain View, Palo Alto, San Jose, Santa Clara and Sunnyvale City of Cupertino 4,375 United Way 2,565 Anticipated renewal of existing allocation Catholic Charities 5,038 Anticipated renewal of existing Community allocation Contribution Fundraising I Donations 27,220 AnticiDated revenue ESTIMATED TOTAL PROJECT COST: $ 412.960 (Should equal total project cost on cover page) I Include all sources of funds including CDBG allocations. , Should indicate 1l1e status of commitment of funding source, i.e. secured, committed or application pending wi1l1 anticipated dates of final funding decisions. City of Cupertino Standardized Application for Funding FY 05/06 4 )ð -( g CITY OF CUPERTINO PROJECT WORK PLAN FY 2005/2006 10. 23. 2005 DATE PREPARED Februa of Santa Clara Count AGENCY NAME CatholIc Charities of San Jose. dba Catholic Charities PROJECT NAME Long Term Care Ombudsman Program Benchmarks or Beneficiaries For Each Quarter Quantify When Possible 2"' 3" 4'" Products or Milestones to be accomplished (Use Specific Numerical Data When Possible) Specific Activities TOTAL 228 57 57 57 57 1st l.a. Personal contact with 228 unduplicated residents of Cupertino long ternl facilities. 56 14 14 14 14 site visits to Cupertino long ternl l.b. Conduct 56 on care facilities. 1. OMBUDSMAN PRESENCE Regular Ombudsman visitation will promote an improved quality of care, a sense of reduced isolation and positively influence the resolution of complaints, emphasizing the protection of residents' rights. 100% 100% 100% 100% 100% 2.a. 100% response to complaints received by telephone or during facility visits. 20 100% 1 5 100% 1 5 100% 5 100% 5 100% and 3.a. 100% response to consumer inquiries for infornlation about long ternl care facilities' location, services, perfornlance and citation records and practices. 3.b. Conduct I community presentation on long ternl care issues or trends 2.b. Investigate a minimum of 20 complaints advocate for fair resolution. 2. COMPLAINT INVESTIGATION The regular presence of Ombudsmen will provide frail, vulnerable, chronically ill individuals with physical or mental impairnlents that prevent them rrom living independently the opportunity to develop confidential relationships and create an environment for safely registering complaints. Cupertino long ternl care residents will be better able to recognize violations of their personal rights and enhance their quality of life by exercising the right to intervention by an Ombudsman to mediate fair resolution of problems. 3. COMMUNITY EDUCATION The Program will provide information and consultation to residents and families, and raise community awareness of its services, of issues and trends of importance to long ternl care residents through outreach and education. è; 1 - Standardized ApplicatIOn for Fundmg FY 05/06 5 City of Cupertino BUDGET For Amount Requested FY 200512006 11. 2005 23 Date Prepared: Februa Catholic Charities of San Jose. dba Catholic Charities of Santa Clara Count Agency Name: ram Term Care Ombudsman Pro Lon Name: Project 3,410 BUDGET FOR YEAR CATEGORY SALARIES: Personnel! Benefits! Payroll 330 Taxes OFFICE EXPENSE: Rent TelephonelFax Printing Travel Utilities Office Supplies Postage Equipment Maintenance /Repair Administration! IT 635 PROJECT EXPENSES Accounting Services Auditing Fees Insurance Davis Bacon Compliance PROJECT CONSTRUCTION Appraisal Engineering Services ArchitecturaIlDesign Acquisition $4,375 Standardized Application for Funding FY 05/06 6 TOTAL: City ofCuperlino N Q , }-:o Ið i CITY OF CUPERTINO COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM SECOND YEAR FUNDING CYCLE FY 2005/2006 STANDARDIZED APPLICATION FOR FUNDING 1. APPLICANT ORGANIZATION: DATE: February 18, 2005 Agency Name: Cupertino Community Services Street Address: 10104 Vista Dtive City: Cupel1ino Zip: 95014 EXECUTIVE DIRECTOR: Jaclyn Phuong,Fabre / """"" ~-:::'/',) S· " 1· "-------" 19nature: ._ I .' .~/-. ' /~~-,.-~-,~'^--- ~/ . .. ~- --~~"~-'~-' -. Phone No: 408,255,8033 Fax No:-408-366-6090 .~ ~._---~--"- Email: î aclvnf@ellPeTtinocolTuTIunitvservices.orS! 2. PROJECT NAME: Comprehensive Assistance Program Brief Project Description: The Comprehensive Assistance Program provides basic needs support to 3.000 extremely low to low-income West Vaney residents, Cupertino residents and homeless individuals comprise of 45% of CCS client population. Services include food. clothing. shelter, emergency cash assistance. information/referral and case management. Identify City of Cupertino Consolidated Plan Ptiority Needs (see attached): Food. Clothing and Other Basic Needs (M) The Cupertino Consolidated Plan states an unmet priority need of 1.910, Project Address/Location: 10104 Vista Drive. CupertinolVarious Host Congregations CONTACT PERSON/TITLE: Erica HeadleylDirector of Housing Services Phone No: 408-255,8033 Fax No: 408-366-6090 Email: ericah@cuoertinocommunitvservîces.OH! 3. FUNDS REQUESTED: $54,000 Total Project Costs: $376.709 Is this a Public Service Project: Yes X No 0 Cost Per Services Unit or Per Client: $125/client Funds Requested from Cupertino in FY03/04: $54.000 Funds Received in FY 03/04: $19,143 Number of proposed un duplicated Cupertino beneficiaties: 3,000 homeless or low-income individuals Number of proposed un duplicated Cupel1ino beneficiaries at or below current countywide median mcome: 0-30% (Extremely low) 80% 31-50% (Very low) 16% 51-80% (Low) 4% City oj Cupertino Slandardized Applicationfor Funding FY 05/06 1 )ðJ -1- \ 4. PROJECT DESCRIPTION AND NUMBER OF UNDUPLICATED CLIENTS SERVED: Provide a brief description of the specific project being proposed. This description should c1earJy state what the project intends to provide or accomplish and the specific activities for which funds will be used. It shouJd describe the City of Cupertino target population and geographicaJ boundaries of target areas. Also indicate the specific type and number of total undupljcated project beneficiaries (e.g. 50 lower income families, 25 homeless persons, 100 lower income households, etc.). Infiscal year 2005-2006, Cupertino Community Services' Comprehensive Assistance Program (CAP) will serve over 3,000 extremely-low to low-income residents and homeless people from West Valley area, including Cupertino, West San Jose, surrounding areas, De Anza college students, andfamiUes in the Cupertino School District. The CAP Food Pantry, staffed by community volunteers, will distribute over 150,000 pounds offood to 3,000 very-low and low-income individuals. Clients can visit the food pantry on a weekly basis. Services are tracked in a central database. Food sources include Second Harvest Food Bank, USDA food program. community food drives and local groceries stores. CAP also solicits from the community and distributes special need items such as fresh vegetables and holiday food baskets. Vouchers are available for dietary and ethnic specific needs. Additionally, we will utilize volunteer resources to increase food pantry operating hours--from 5 hours to 6 hours every day. The CAP Emergency Cash Assistance service will provide over $100,000 in direct assistance and vouchers for rental assistance, deposits. utilities payments, clothing, medical expenses. hotel/motel and transportation to 400 households. CCS administers funds provided by United Way Emergency Assistance Network, PG&E Reach. Northern California Grantmakers. FEMA, EHAP. The Salvation Army. St. Joseph's Catholic Church Outreach Fund, Assistance League and the Housing Industry Foundation. Case managers work closely with individuals and families to determine qualifications, needs and capabilities to stabilize. Cash assistance is not for on going support but to help people who face unexpected financial setbacks. The one~time financial assistance prevents the destabilization of individuals and households with critical needs. In addition to meeting the basic physical needs of our clients, CCS also offers a variety of unique holiday programs. During the December holidays, CAP Adopt-a-Family program channels the generosity of the community to those in need. Staff matches families who have little with which to celebrate the holidays, to those who want to share what they have with others. Other seasonal programs include back to school shopping spree, summer camps, and backpack giveaway programs. Over $100,000 of in-kind gifts will be leveraged to benefit participants. All of CCS' services and outreach efforts are available in English. Spanish. Vietnamese, Chinese and Russian. CCS continues to recruit linguistically diverse staff and volunteers to ensure our accessibility to the diverse population that we serve. City of Cupertino Standardized Applicationfor Funding FY 05/06 2 20- :JJ-- 5. PROJECT PURPOSE AND OBJECTIVES: Specify objectives project intends to accomplish and identify desired outcomes and benefits. How does the purpose and objectives meet the priority needs. According to the San Francisco/Bay Area Housing Crisis Report Card published in June 2002 by The Non-Profit Housing Association of Northern California and the Greenbelt Alliance, afulltime worker must earn $27.36 an hour in order to afford a 2-bedroom apartment in the Bay Area. This equals to approximately a $56,900 annual salary. The average household income for people seeking services at CCS is approximately $25,000. Many of the households served are working poor. While they have a difficult time making ends meet, they may not necessarily qualify for public assistance. CCS is their primary source of basic support. The United Way Trends Report states that one-fifth of all households in Silicon Valley have trouble achieving economic self-sufficiency due to the high cost of living. CCS programs and services represent a regional approach and is recognized in the City of Cupertino 2003-2005 Consolidated Plan as "necessary services to Cupertino residents" to prevent "at-risk" individuals and families from becoming homeless. The goal of the program is to help individuals andfamilies become stabilized or to prevent them from becoming destabilized. The Food Pantry will distribute over 150,000 pounds offood to 3.000 very-low and low-income individuals. The Emergency Cash Assistance service will provide over $100,000 in direct assistance and vouchers to 400 households. The Seasonal programs. including back to school shopping spree, summer camps. and backpack giveaway programs, will leverage over $100,000 of in-kind gifts to 300 benefit participants. CCS is the main provider of critical basic human services to West Valley communities. The majority of CCS clients are single mothers and their children. · · · 6. PROJECT MANAGEMENT Briefly describe how the project will be managed and administered, inc1uding proposed staff time and staff functions. Program Director (100%): ensure Program compliance withfunders and CCS policies and procedures; case management; analyze case records; maintain program statistics and produce reports; maintain in- kind donation network; monitor and distribute direct assistance cash fund; solicit commUl1Íty resources. Program Manager (100%): perfonn client intake and annual re-certification; provide on-going case management; manage all seasonal special programs. Program Assistant (50%): manage day-to-day operation of the Food Pantry & Clothing Closet; assist with client intake & information referrals. Volunteer Manager (50%): volunteer recruitment, training and scheduling; community outreach and community relations. The Executive Director (10%), Bookkeeper (15%): Provide operational and administrative support. City ofCupertÍllO Standardized Application for Funding FY 05/06 3 ).(fJ -1J 7. AGENCY DESCRIPTION AND PREVIOUS CDBG. HOME OR ESG ACCOMPLISHMENTS: Please give a brief general description of your agency and the services provided. Also provide a brief description of your agency's experience in providing the proposed services. If previously funded, what were goals and accomplishments of CDBG projects. CCS has been serving the community for 30 years. CAP uses best practices to achieve our results. CCS consistently surpasses program goals and milestones. During the last fiscal year 2003-2004, CCS distributed the $132,158 in vouchers and cash assistance; distributed 323,825 pounds offood. From July to December of this year we have already served 2,028 individuals; distributed $59,256 in vouchers and cash assistance; distributed 158,522 pounds offood. The success of the program is that we are able to respond in a timely manner to the multitude of clients' emergency needs, ranging from food to permanent housing. CCS has been supported by the City of Cupertino for many years through the Human Services General Fund in the amount of $54.000. During 2002/2003. the City of Cupertino recognized that over the previous two years the demand for services increased by 43%; because of this we were granted additional funding through CDBG. The total Program budgetfor CAP is $376,709. We are requesting 15% from the City of Cupertino in the amount of $54,000 to fund CAP. We have a dedicated staff working on this project. The CCS staff is diverse and represents the community that we serve. Staff language skills include English, Spanish, Vietnamese, Chinese and French. The fund will be used to support staff salaries and benefits. 8. AUDIT INFORMATION: Please provide the date of the most recent audit of your organization. Desciibe any findings or concerns that may have been cited in the audit or in any accompanying management letter particularly any pertaining to the use of CDBG funds. Also, describe any actions taken to conect identified findings or concerns. We received a clean audit with no accompanying management letter for the FY 2003/2004. City of Cupertino Standardized Applicationfor Funding FY 05/06 4 J.1J - J- '-( 9. OTHER SOURCES OF FUNDS ANTICIPATED FOR THIS PROJECT!: SOURCE ESTIMA TED AMOUNT STATUS Cupertino CDBG 54,000 Pending Citv of San Jose 80,000 Pending United Way-EAN 32,160 Pending Salvation Armv 43,000 Committed FEMA 10,000 Committed Corporations 40,000 Anticipated . Vallev Foundation 20,000 Anticipated Individuals & Groups 40,000 Anticipated CCS Reserve Funds 57,549 Anticipated ESTIMATED TOTAL PROJECT COST: $376.709 (Should equal total project cost on cover page) I Include all sources of funds including CDBG allocations. CityajCl/perlino Standardized Applicationfor Funding FY 05/06 5 :)ß)- 1S '- 2 Should indicate the status of commitment of funding source, i.e. secured, committed or application pending with anticipated dates of final funding decisions. City of Cupertino Standardiz.ed Applicationfor Funding FY 05/06 6 2m -l.~ CITY OF CUPERTINO PROJECT WORK PLAN FY 200512006 2005 18 DATE PREPARED Februar Services AGENCY NAME Cupertino Communit Benchmarks or Beneficiaries For Each Quarter Quantify When Possible ram Products or Milestones to be accomplished (Use Specific Numerical Data When Possible) rchensive Assistance Pro Specific Activities PROJECT NAME Com 4' 3rd 2nd TOTAL 3,000 750 750 750 l' 750 3.000 individuals annually. Provide ongoing support through a food pantry, clothing closet and seasonal programs. · · 150,000 37,500 37,500 37,500 37,500 be · 150,000 pounds of food wi distributed Provide vouchers for transportation, clothing, medical needs, baby & new mother needs · $100,000 $25,000 $25,000 $25,000 $25,000 · $100,000 direct assistance cash and vouchers will be distributed 400 100 100 100 100 receive cash · 400 households wil emergency vouchers or assistance. Provide emergency cash assistance to decrease eviction utility shut-offs, and unmet medical needs. · Provide a variety of volunteer opportunities for the community · ~ \ ~ Standardized Application/or Funding FY 05/06 6 City of Cupertino BUDGET For Amount Requested FY 2005/2006 18,2005 Date Prepared: Februar Services Cupertino Communit Agency Name ram rehensive Assistance Pro Com Name: Project BUDGET FOR YEAR $54,000 CATEGORY SALARIES: Personnel Benefits OFFICE EXPENSE: Rent TelephonelFax Printing Travel Utilities Office Supplies Postage Equipment MaintenancelRepair PROJECT CONSTRUCTION: Accounting Services Auditing Fees Insurance Davis Bacon Compliance PROJECT CONSTRUCTION: Appraisal Engineering Services Architectural/Design Acquisition N o \ ~ 0(' Standardized Application for Funding FY 05/06 7 $54,000 TOTAL: City of Cupertino ~ f[tÞ ._~ CITY OF CUPERTINO COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM SECOND YEAR FUNDING CYCLE FY 2005/2006 STANDARDIZED APPLICATION FOR FUNDING APPLICANT ORGANIZATION: 1. DATE: February 18, 2005 Agency Name: Cupertino Community Services Street Address: 10104 Vista Drive City: Cupel1ino Zip: 95014 EXECUTIVE DIRECTOR: JacJvn Phuong Fabre-·---·-________. . -. ) j':~"- .... "\ "/,) - ---~::-.._-? \ (~_£o.,_..:':"_. ~---.,,-,,","'_.'- __._.c, ,~-,...- Signature: ~ Phone No: 408-255-8033 Fax No: 408-366-6090 Email: i aeI vnf@Cl!DertinocomInnnitvservices.org 2. PROJECT NAME: Rotating Shelter Program Brief Project Description: The Rotating Shelter Program provides shelter. meals, intensive case management and a wide variety of support services. The Shelter Program can accommodate fifteen (15) participants per ni ght and participants can stav for up to ninety (90) days. Identify City of Cupertino Consolida1ed Plan Priority Needs (see attached): Special Needs Housing- Homeless (H): Employment Training (H): Food. Clothing and other basic needs (M): Transportation Services (M) Project Address/Location: 10104 Vista Drive. CupertinolVarious Host Congregations CONT ACT PERSON/TITLE: Erica Headley/Director of Housing Services Phone No: 408-255-8033 Fax No: 408-366-6090 Email: ericah@ClIoertinocommunttvservices.Of2 3. FUNDS REQUESTED: $25,000 Total Project Costs: $147,566 Is this a Public Service Project: Yes X No D Cost Per Services Unit or Per Client: $40.99/c1ient per night Funds Requested from Cupel1ino in FY 04/05: $25,000 Funds Received in FY 04/05: $25.000 Number of proposed unduplicated Cupel1ino beneficiaries: 80 homeless annually Number of proposed un duplicated Cupertino beneficiaries at or below current countywide median Income: 0·30% (Extremely low) 100% 31-50% (Very low) _ 51-80% (Low) City ofCuperIino Standardized Applicationfor Funding FY 05/06 1 d.-C -~q 4. PROJECT DESCRIPTION AND NUMBER OF UNDUPLICA TED CLIENTS SERVED: Provide a brief description of the specific project being proposed. This description should clearly state what the projec1 intends to provide or accomplish and the specific activities for which funds will be used. It should describe tbe City of Cupe11ino target population and geographical boundaries of target areas. Also indicate the specific type and number of total unduplicated project beneficiaries (e.g. 50 lower income families, 25 homeless persons, 100 lower income households, etc.). Cupertino Community Services. in collaboration with an alliance of religious congregations known as, "Faith in Action," began operation of its Rotating Shelter Program in August 1991. The Rotating Shelter Program provides shelter, meals, intensive case management and a wide variety of support services. The Shelter Program can accommodate fifteen (15) participants per night and participants can stay for up to ninety (90) days. The Shelter Program rotates on a monthly basis to various participating congregations. The host congregations provide the housing facility, meals and additional support to the participants. CCS provides operational support, program management, case management, and staff ovemight supervision. The funding requested from Cupertino CDBG will be used for shelter staff salaries and operational expenses. There is no other program in the immediate Cupertino area providing the shelter and support services offered by the Rotating Shelter Program. The shelter serves approximately 80 homeless men annually. 5. PROJECT PURPOSE AND OBJECTIVES: Specify objectives project intends to accomplish and identify desired outcomes and benefits. How does the purpose and objectives meet the priority needs? Each potential participant is carefully screened to ensure they are alcohol and drug free, as well as ready to seek, .find, and maintain employment. All applicants have no or very-low income. The Shelter Program objectives are: o To meet the basic human needs of the varticivants; o To vrovide varticivants with the tools necessary to secure !!ainfitl emvlovment; o To assist the varticivants in ovenin!! and buildin!! a savin!!s account; o To assist the varticivants with findin!! secure housÙz!!. CCSfocuses on the long-term goal of stabilization through extensive case management and providing supportive services. CCS provides a continuum of care to aid the individual with finding employment, permanent housing and acquiring savings. Through CCS, participants can access the new onsite Techuology Center, private voicemail, laundry services, medical care, dental care, optical care, counseling, transportation, and many various vouchers. CCS' annual project outcomes are: o 80 homeless men will receive shelter, food, and case mana![ement; o 60% will find and/or maintain emvlovment durin!! their stay at the shelter; o 60% will find stable housin!! uvon leavin!! the shelter. Graduating shelter participants will have access to resources through our After Care Program. The CCS Transitional Housing and Affordable HOllsing Placement Program are available to qualified graduates of the Shelter Program. City of CuperrÙw Standardized Applicaliol1for Funding FY 05/06 2 2ß - 3D 6. PROJECT MANAGEMENT Briefly describe how the project will be managed and administered, including proposed staff time and staff functions. Program Manager (75%): conduct intake and assessment of applications; provide referrals; process applicants for admission; provide ongoing case management; provide shelter and food; provide overnight supervision; provide support and referral for guest to gain employment; coordinate and meet with shelter host faith groups, Faith in Action; solicit community resources for guests (work clothes, medical care, counseling, etc.). The Shelter Supervisors (100%): provide overnight supervision; provide referrals; provide ongoing peer support; ensure nightly compliance with program policies and procedures. The Director of Housing Services (5%): ensure Program compliance withfimders and CCS policies and procedures; volunteer coordination; community outreach and community relations; analyze case records; maintain program statistics and produce reports; solicit community resources for participants (work clothes, medical care, counseling, etc.). The Executive Director (15%), Bookkeeper (15%), and Program Assistant (15%): Provide operational and administrative support. 7. AGENCY DESCRIPTION AND PREVIOUS CDBG, HOME OR ESG ACCOMPLISHMENTS: Please give a brief genera] description of your agency and the services provided. Also provide a brief description of your agency's experience in providing the proposed services. If previously funded, what were goals and accomplishments of CDBG projects. For over the past 30 years, CCS has been the primary source of emergency services forfamilies and individuals in the West Valley area, which consists of West San Jose, Cupertino, Los Catos, Monte Sereno and Saratoga. The Rotating Shelter was established in 1991 at the request of local churches. The Program has tremendous community support. The Program is designed to provide services specifically called for in the Santa Clara County Consolidated Plan 2000-2005 of "preventing homelessness and shortening the time people are homeless through provisions of housing with supportive sen¡ices". The participants receive high-quality services and mentorship from community members. In the past two years, CCS served 213 shelter participants with a 72% success rate of graduating clients' achieving/maintaining employment, staying clean and sober, and transitioning into stable housing. CCS is a community based organization and places an emphasis on community involvement. Many of our volunteers are former clients. Additionally. we also hire former homeless individuals as program staff. We also seek thefeedbackfrom the service population with periodic client surveys. Case managers receive input from clients and share them with all program staff on a regular basis. Additionally, CCS is a small agency where Program Directors and the Executive Director come in daily contact with clients. This allows for direct community communication with CCS management. Through immediate and ongoing assistance and the "continuum of care. " CCS will continue to improve the general welfare of the low-income and homeless clients served. Ciry of Cupertino Standardized Application for Funding FY 05/06 3 ~DJ-jl 8. AUDIT INFORMATION: Please provide the date of the most recent audit of your organization. Describe any findings or concerns that may have been cited in the audit or in any accompanying management letter particularly any pertaining to the use of CDBG funds. Also, describe any actions taken to correct identified findings or concerns. We received a clean audit with no accompanying management letter for the fiscal year 2003/2004. 9. OTHER SOURCES OF FUNDS ANTIC1PATED FOR THIS PROJECT1: SOURCE ESTIMA TED AMOUNT ST ATUS City of Cupertino 25,000 Pending FEMA 22,000 Pending City of Sunnyvale 20,000 Pending Salvation Army 5,000 Committed City of San Jose 19,550 Pending CCS 56,016 Anticipated ESTIMATED TOTAL PROJECT COST: $147.566 (Should equal total project cost on cover page) ] Include all sources of funds including CDBG allocations. 2 Should indicate the status of commitment of funding source, i.e. secured, committed or application pending with anticipated dates of final funding decisions. Ciry oj Cupertino Standardized Application/or Funding FY 05/06 4 22J- 3 .2- CITY OF CUPERTINO PROJECT WORK PLAN FY 2005/2006 2005 18 DATE PREPARED Februar Services AGENCY NAME Cupertino Communit Benchmarks or Beneficiaries For Each Quarter Quantify When Possible ram Products or Milestones to be accomplished (Use Specific Numerical Data Wheu Possible) Shelter Pro PROJECT NAME Rotatin Specific Activities TOTAL 100 4th 25 3cd 25 2nd 25 l' 25 · 100 homeless people will receive general assistance and referrals annually referrals Provide · 80 20 20 20 20 · 80 homeless men will receive shelter, food, case management annually · 60% will find employment · 60% will find stable housing · Provide shelter and food · Provide overnight supervision · Provide support and referral for guests to gain employment. 5,400 1,350 1,350 1,350 1,350 · Provide approximately 5,400 individual meals, shelter space and on going supervision and case management (actual daily cost per person approximately $36.87) annually $150,000 $37,500 $37,500 $37,500 $37,500 · 30 community groups and congregation will provide over $150,000 worth of food, volunteer support and space annually · Provide support services: -Volunteer coordination -Community relation and outreach ~ I \.Ñ v-> Standardized Application for Funding FY 05/06 5 City of Cupertino BUDGET For Amount Requested FY 2005/2006 2005 18 Date Prepared: Februar Services Cupertino Communit Agency Name ram Shelter Pro Rotatin Name: Project BUDGET FOR YEAR $22,000 $3,000 CATEGORY SALARIES: Personnel Benefits OFFICE EXPENSE: Rent TelephonefFax Printing Travel Utilities Office Supplies Postage Equipment Maintenance/Repair PROJECT CONSTRUCTION: Accounting Services Auditing Fees Insurance Davis Bacon Compliance PROJECT CONSTRUCTION: Appraisal Engineering: Architectura Acquisition ,ervices lIDesign ~ w -c. Standardized Application for Funding FY 05/06 6 $25,000 TOTAL: City of Cupel1ÙlO CITY OF CUPERTINO COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM SECOND YEAR FUNDING CYCLE FY 2005/2006 STANDARDIZED APPLICATION FOR FUNDING 1. APPLICANT ORGANIZATION: Date: 2/24/05 Agency Name: Emergency Housing Consortium (doing business as EHC LifeBuilders) Street Address: 150 Almaden Blvd. Suite 500 City: San José State: CA EXECUTIVE DIRECTOR: ~arrY Del Buono _ Signature: ~ ill ~ I . ' Phone No: (408) 539-2115 Fax No: (408) 286-5102 E-Mail: bdelbuono@,ehclifebuilders.org 2. PROJECT NAME: Housing and Services for Cupertino Homeless Program Brief Project Description: Provides 2,000 nights of shelter and services to 25 unduplicated homeless Cupertino residents, including emergency shelter. transitional housing and permanent supportive housing. Identify City of Cupertino Consolidated Plan Priority Needs (see attached): Provide shelter and affordable rental housing with supportive services to very low income homeless Cupertino residents. Project Address/Location: Multiple locations throughout Santa Clara County - see Addendum A CONTACT PERSON/TITLE: Erin Stanton, Development Officer Phone No: (408) 539-2111 Fax No: (408) 286-5102 E-Mail: estanton@,ehclifebuilders.org 3. FUNDS REQUESTED: $4,000 Total Project Costs $49,608 Is this a Public Service Project: Yes ¡g¡ No D Cost Per Service Unit or Per Client: $24.80/PSD* ($2.00 PSD cost to Cupertino) *PSD = Person Shelter Day Funds Requested from Cupertino in FY 004/05: $4.000 Funds Received in FY 04/05: none Number of proposed unduplicated Cupertino beneficiaries: 25 Number of proposed unduplicated Cupertino beneficiaries at or below current countywide median Income: 0-30% (Extremely low) 24 (95%) 31-50% (Very low) 1(5%) 51-80% (low) City of Cupertino Standardized Applicationfor Funding FY 05/06 J4J - 3S 4. PROJECT DESCRIPTION AND NUMBER OF UNDUPLICATED CLIENTS SERVED: Provide a brief description of the specific project being proposed. This description should clearly state what the ßojec1 intends to provide or accomplish and the specific activities for which funds will be used. It should describe the City of Cupertino target population and geographic boundaries of target areas. Also indicate the specific type and number of total unduplicated project beneficiaries (e.g. 50 lower income families, 25 homeless persons, 100 lower income households, etc.). The Housing and Services for Cupertino Homeless Program will serve 25 unduplicated homeless Cupertino residents by providing 2,000 nights of housing, shelter and supportive services designed to help participants attain self-sufficiency and permanent stable housing. Program participants include homeless families with children, single adults, and unaccompanied homeless and runaway youth. 95% are extremely low income, earning less than 30% of Area Median Income. Cupertino residents will have access to EHC LifeBuilders' tlill Continuum of Care, including emergency shelter, transitional housing programs, and permanent supportive housing. EHC LifeBuilders' services include basic needs (food, clothing, etc.), housing location assistance, vocational training, job development, computer classes, ESL and educational services for adults, educational and recreational activities for children, and referrals and assistance accessing public services. Cupertino residents can receive services at all ofEHC LifeBuilders' sites throughout Santa Clara County. The majority are served at our regional shelters and housing programs in Sunnyvale, Santa Clara and San José. The bulk of services provided in this program focus on housing services, housing counseling and employment training to facilitate clients' success in attaining self-sufficiency and finding and maintaining pennanent housing. Housing counseling is provided in case management sessions and in housing search workshops, as well as through individual information and referral. Employment services include comprehensive assessments of vocational skills and needs conducted by case managers in one-on-one sessions in addition to workshops and lasses on job search techniques and vocational skills. Case managers also provide support and guidance to help clients follow through with their individual plans for achieving employment and housing. The success of this program in providing shelter and supportive services to help clients move from shelter housing to owner- occupied or rental permanent housing has earned EHC LifeBuilders' two Blue Ribbon Best Practice Awards from HUD in 1998 and 1999. 5. PROJECT PURPOSE AND OBJECTIVES: Specify objectives project intends to accomplish and identify desired outcomes and benefits. How does the purpose and objectives meet the priority needs? The purpose of the Housing and Services for Cupertino Homeless Program is to end the homelessness of Cupertino residents through the provision of affordable rental housing or shelter and a comprehensive array of supportive services, including housing counseling and employment services. The project proposes to serve 25 unduplicated Cupertino residents with 2,000 Person Shelter Days (PSD). (A "PSD" is EHC LifeBuilders' unit of service, representing a single daylnight of shelter and the attendant support services for one person.) The outcomes that will be achieved by this project are: . 75% of case-managed clients will attain stable housing; . 80% of case-managed clients will increase their self-sufficiency, as measured by increased skills andlor income; and · 80% of clients in permanent supportive housing will maintain their housing for at least 6 months. The project meets high priority needs in the Cupertino Consolidated Plan by providing affordable rental housing, helter and supportive services to very low and extremely low income homeless families and individuals. City o/Cupertino Standardized Application/or Funding FY 05/06 2 2ð-3b 6. PROJECT MANAGEMENT 3rietly describe how the project will be managed and administered, including proposed staff time and staff functions. Overseen by EHC LifeBuilders' Board of Directors, this project is administered by EHC LifeBuilders' President and CEO, supported by a team of Division Directors. The project will be managed by the Assistant Director of Programs for Homeless Single Adults (15%) and the Assistant Director of the Family Division (15%). They will be responsible for the implementation and evaluation of the program. These managers will be assisted by case managers and shelter staff to ensure efficient and effective assistance is provided to the target population. The program staff will continue to maintain and build on our well-established collaborative relationships with other social service agencies and private companies, and will oversee the solicitation and collection of in-kind donations and the recruitment and training of volunteers. Additional project staff includes the following: . Case Manager (100%) provides housing referrals, housing counseling and day-to-day support and guidance in the development of a personal housing and financial plan for each shelter client. Case managers anchor EHC LifeBuilders' extensive network of services, personalizing resources and facilitating each client's transition to independent living. . Shelter Workers (1 - 100%; 4 part-time for 5 months) provide for the day-to day needs of shelter residents, including reception of the guests, providing information and referrals, distributing personal necessities such as clothing, linens and toiletries, assisting with meals, and assuring the safety of the guests and shelter. AGENCY DESCRIPTION AND PREVIOUS CDBG, HOME OR ESG ACCOMPLISHMENTS: Please give a brief general description of your agency and the services provided. Also provide a brief description of your agency's experience in providing the proposed services. If previously funded, what where goals and accomplishments of CDBG projects. EHC Life8uilders is a non-profit shelter, housing, and service organization that has been providing housing and services to homeless residents of Santa Clara County for 25 years. EHC LifeBuilders serves a diverse population, including families, single adults, runaway and homeless youth, domestic violence victims, seniors, veterans, and people with mental illness, substance abuse issues or dual diagnosis (both mental illness and substance abuse disorder). EHC LifeBuilders provides a full Continuum of Care, including emergency shelters, transitional housing programs, and permanent supportive housing. At each point along the Continuum, EHC LifeBuilders enhances its housing with a wide range of supportive services designed to address the variety of circumstances that cause homelessness and help people overcome barriers to self-sufficiency. These services include educational and vocational programs, medical and mental health care, substance abuse recovery programs, life skills workshops and legal support. EHC LifeBuilders receives CDBG funding from most cities in Santa Clara County and it has a strong record of successfully meeting or exceeding contract goals. Although it is not currently funded by the City of Cupertino, the City has supported EHC LifeBuilders through its participation in the Urban County CDBG process in previous years. In the past few years, the number of Cupertino residents receiving services in EHC LifeBuilders' programs has grown tremendously. In program year 2000-2001, EHC LifeBuilders served II Cupertino residents. This number grew to 18 in 2001-2002, 24 in 2002-2003, and 29 in 2003-2004. EHC LifeBuilders has ¡ready served 21 Cupertino residents only a little more than halfway through program year 2004-2005. City a/Cupertino Standardized Applicationfor Funding FY 05/06 3 :llJ - 3 '7 8. AUDIT INFORMATION: -'lease provide the date of the most recent audit of your organization. Describe any findings or concerns that may have been cited in the audit or in any accompanying management letter particularly any pertaining to the use of CDBG funds. Also, describe any actions taken to correct identified findings or concerns. EHC LifeBuilders' audit for year ending June 30, 2004 was completed on September 13,2004. Over the past two years, EHC LifeBuilders has devoted considerable energy to evaluating and developing processes to provide a higher level of compliance when managing its government grants. At the end ofFY 02-03, the Business Advancement Division was restructured to make grant compliance its major focus. To that end, EHC LifeBuilders hired a Compliance Manager, who developed and implemented the following: A master calendar of reporting and requests for reimbursements; Procedures for reporting and requesting reimbursements; Completion of an AccountinglFinancial Procedures Manual; Quarterly reviews of all government grants with each EHC LifeBuilders' division; Procedures for tracking capital grants and project development; and in coordination with the Property Management Director, completion of a Property Management Manual. Quarterly grant reviews include progress on both outcomes and financial compliance. For more detail, see attached Audit, Management Letter, and Agency Response. 9. OTHER SOURCES OF FUNDS ANTICIPATED FOR THIS PROJECT': SOURCE ESTIMATED AMOUNT STATUS" U.S. Dept. ofHUD $15,514 Committed FEMA $1,152 Committed SCC Cold Weather Shelter Program $3,328 Committed SCC Mental Health Department $1,393 Pending (5105) SCC Social Services Agency $2,458 Pending (5105) Program Rent $5,000 Committed United Way $1,000 Committed Pri vate Donations $15,763 Committed ESTIMATED TOTAL PROJECT COST: $49.608 (Should equal total project cost on cover page) 1 Include all sources of funds including CDBG allocations. Should indicate the status of commitment of funding source, i.e. secured, committed or application pending with anticipated dates of fmal funding decisions. City o/Cupertino Stondardized ApplicationJor Funding FY 05/06 4 b - J't CITY OF CUPERTINO PROJECT WORK PLAN FY 2005/2006 10. 2/17/05 ÐATEPREPARED AGENCY NAME EHC LifeBuilders TOTAL Benchmarks or Beneficiaries For Each Quarter Quantifv When Possible 2"" 3"" :¡ut l' Cupertino Homeless Products or Milestones to be accomplished (Use Specific Numerical Data When Possible) and Services for Specific Activities PROJECT NAME Housin 25 6 7 6 6 2,000 25 400 6 600 7 600 6 400 6 Operate Sobrato Family Living Center, Markham Terrace and Boccardo Reception Center and Open Sunnyvale Armory for Winter to provide project services to 25 unduplicated clients with 2,000 PSD's Provide case management to 25 unduplicated clients. Provide shelter and affordable rental housing to very low and extremely low income families and adults Provide case management sessions (average 1 hour per week) 5 1 2 1 1 develop Individual Service Plans 5 households wil for Provide housing and financial assessment each non-armory family and individual 80 20 20 20 20 Clients will have access to 80 housing and employment workshops throughout the year to accomplish their goals (NOTE: other skill building workshops are offered as well, but their numbers are not included here). Schedule housing and employment workshops 20 5 5 5 5 Make 20 visits to housing and employment resources to facilitate placing clients in housing and employment. Develop and cultivate relationships with landlords and employers in target areas &; I W -D Standardized Applicationfar Funding FY 05/06 5 City of Cupertino BUDGET For Amount Requested FY 2004/2005 11 2/17105 Date Prepared EHC LifeBuilders Agency Name: ram ertino Homeless Pro Housing and Services for Cu Name: Project BUDGET FOR YEAR $4,000 CATEGORY SALARIES: Personnel Benefits OFFICE EXPENSE Rent Telephone/Fax Printing Travel Utilities Office Supplies Postage Equipment Maintenance /Repair PROJECT EXPENSES Accounting Services Auditing Fees Insurance Davis Bacon Compliance PROJECT CONSTRUCTION Appraisal Engineering Services Architectural/Design Acquisition 1:; \ -I:; 0. Standardized Application for Funding FY 05/06 6 $4,000 TOTAL: City of Cupertino Addendum A EHC LifeBuilders' Facilities February 2005 COLD WEATHER SHELTER* - SUNNYVALE NATIONAL GUARD ARMORY (Emergency Shelter- Winter Only) 629 West Maude Avenue, Sunnyvale, CA 94086 JAMES F. BOCCARDO REGIONAL RECEPTION CENTER* (BRC) - EMERGENCY AND TRANSITIONAL FOR SINGLES AND FAMILIES 2011 Little Orchard Street, San Jose, CA 95125 SOBRATO FAMILY LIVING CENTER* - EMERGENCY, TRANSITIONAL AND PERMANENT HOUSING FOR FAMILIES 1509 Agnew Road, Santa Clara, CA 95054 MARKHAM TERRACE* (FORMERLY MONTEREY GLEN INN) PERMANENT HOUSING FOR SINGLE ADULTS 2112 Monterey Road, San Jose, CA 95112 MARKHAM PLAZA * PERMANENT HOUSING FOR SINGLE ADULTS 2010 Monterey Road, San Jose, CA 95112 GIFFORD TRANSITIONAL HOUSING FOR SINGLE MOTHERS WITH CHILDREN 325,327,329 Gifford Street, San Jose, CA 95125 OUR HOUSE YOUTH SHELTER AND DROP-IN SERVICE CENTER 31 North Fifth Street, San Jose, CA 95112 SUPPORTIVE HOUSING FOR StNGLE YOUNG ADULTS (OUR HOUSE TRANSITIONAL LIVING PROGRAM) 282 East Younger Street, San Jose, CA 95112 TRANSITIONAL HOUSING FOR SINGLE ADULTS WITH DISABILITIES 1077-1089 North Fifth Street, San Jose, CA 95112 BOCCARDO F AMIL Y LIVING CENTER IN SAN MARTIN (BFLC) (EMERGENCY AND TRANSITIONAL FOR FAMILIES) 13535 Monterey Highway, San Martin, CA 95046 COLD WEATHER SHELTER- GILROY NATIONAL GUARD ARMORY (EMERGENCY SHELTER - Winter Only) 8490 Wren Avenue, Gilroy, CA 95020 *Primary Sites for Housing and Services for Cupertino Homeless Program )Ø ~L/ { CITY OF CUPERTINO COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM SECOND YEAR FUNDING CYCLE FY 2005/2006 STANDARDiZED APPLICATION FOR FUNDING 1. APPLICANT ORGANIZATION: Date: February 14, 2005 Agency Name: LIVE OAK ADULT DAY SERVICES Street Address: 1147 Minnesota Avenue San Jose 20920 McClellan Road City: Cupertino CA 95125 (Admin.) State: CA 95014 EXECUTlVEDJRECTOR M'~~ Signature: C-1.aJ! f!..ru:...... ~ Phone NoA08 971-9363 Fax No: 408 971-9079 ----..... E-Mail: liveoak@attglobal.net 2. PROJECT NAME: Senior Adylt Day Care / Caregiver Respite B ° fI' ° 1 Do to Recreat ional adult day care for frail elderly and dependent , ne· roJec escnp Ion: low-income seniors provldlng sOClal. experlences, compaulou::>lilp c1UJ uuLl. ";"L.-Î.uu;:, ule..a16. Respite and support services, counseling and referrals for family caregivers, Identify City of Cupertino Consolidated Plan Priority Needs (see attached): Servd:ces to address senior needs are among the City's highest priorities (p. 24). 'lhe trall elderly and physicallv disabled are identified as "special needs subpopulations" (p. 45). LIVE OAK clients are frail, disabled seniors. Project Address/Location: 20920 McClellan Road, Cupertino, CA 95014 CONTACT PERSON/TITLE: Colleen Hudgen, Execut ive Director 408 971-9363 Phone No:_Fax No: 408 971-9079 E-Mail: liveoak@attglobal.net 3. FUNDS REQUESTED: $ 10,710 Total Project Costg$151 ,450. 00 (Cupertino center) Cost Per Service Unit or Per Client: $31.43 (client) Is this a Public Service Project: Yes [¡¡] No 0 Funds Requested from Cupertino in FY 004/05:$10,200 Funds Received in FY 04105: $10,200 Number of proposcd unduplicated Cupertino beneficiaries: 6 Number of proposed unduplicatcd Cupertino bcncficiaries at or below current countywide median Incomc: 0-30% (Extrcmcly low) 1 31-50% (Very lo.w) 5 51-80'1u (low) 6 City of CupertillO S({Jufarrlized Applica(iu/I j(H FundiJ/g FY 05/06 2.§J - '-{ d...- 4. I'H.O.JECT DESCRIPTION AND NUMBER OF UND[]PLlCATED CLIENTS SERVED: Provide a brief description o[thc specit!c project being proposed. This description should cleaity state what the project intends to provide or accomplish and the specific activities for which funds will be used. It should describe the City of Cupertino target population and geographic bOlll1darics of target areas. A1so indicate the specific type and number of total un duplicated project beneficiaries (e.g. 50 lower income falJ1ihes. 25 homeless persons. 100 lower income households, etc.). Ihe LIVE OAK adult day care center located at 20920 McClellan Road will serve six rrail, dependent, low-income Cupertino seniors with a SFecialized program of recreation, companionship and nutrition during FY 2005-06. The agency wil also provIde unportant respite and support services for the same number of family caregivers. Services will target disabled Cupertino seniors with age-related functional disorders at risk of social isolation and premature institutionalization. Typical conditions ofprogram seniors include dementia, onset of Alzheimer's, Parkinson's Disease, stroke, cardiovascular disease and severe depression. The majority of participants in the Cupertino program reside in the cities of Cupertino and Sunnyvale. The day care program is structured to maximize the social and recreational experience of all participants while enhancing overall health through personal attention, mental stimulation, companionshIp and nutritious meals. Activities include arts and crafts, music, games, pet therapy, reminiscing, current events, seated exercise, birthday parties, etc. Sliding-scale fees (0-$52 per day) make the pro~ram accessible and affordable tòr low-income and indigent clients. Families are encouraged to contnbute what they can toward the cost of care for their semor loved one. No one is refused enrollment because of inability to pay. The program also gives much-needed respite to caregivers, reducing the stress associated wlth providing 24-hour care to dependent elders. Counseling, referrals and Caregiver Support Workshops help . family members maintain their dependent senior loved one in the home environment. We are requesting CDBG funding in the amount of$10,710 which will be applied to assisting six Cupertino low-income seniors receive adult day care services at a significantly reduced rate of $5.00/day, while also benefiting their caregivers with respite and support, and operating expenses to maintain full enrollment, quality services, and adequate staff-to-client ratio at the Cupertino site. PROJECT PURPOSE AND OBJECTIVI,S: '" Specify objectives project intends to accomplish and iden1ify desired outcomes and benefits. How does the purpose and objectives meet the prlority needs? LIVE OAK will (I) provide 100% of senior clients with recreation, professional care and attention, socialization, nutritious meals and peer companionship which will reduce isolation and depression, restore self-esteem and a sense of active community involvement, and generally improve their overall quality oflife; and (2) provide 100% of our clients' caregivers with respite and support services to assist them in maintaining their dependent senior loved ones living at home. Long-term outcomes are (I) to reduce and/or avoid premature, long-term mstitutionalization and/or repeated hospitalization of disabled, frail elderly persons; and (2) to empower family caregivers in caring for dependent seniors in the community setting. Our purpose is to prevent the institutionalization of !Tail elders by providing a positive, affordable and life-sustaining alternative to nursing homes for families confronted with the burden of caring for a dependent senior loved one. The socialization, nutrition and companionship experiences available to senior participants will enhance their mental/emotional health, attitude and quality of life, and offer a viable option to cost-prohibitive nursing homes. Caregiver respite and support services will afford family members much-needed "time away" to pursue personal and professional responsibilities, and reduction in stress !Tom their caregiving duties, facilitating their ability to maintain their dependent senior loved one in the home environment. The services provided by LIVE OAK directly address the identified priority needs of two at- risk and underserved populations: (I) !Tail, dependent, low-income senrors in need of affordable and accessible recreational, social and nutritional programs; and (2) informal family caregivers, in need of respite !Tom the stress of their caregiving duties and assistance in keeping their senior loved ones out of Institutional placement. City of Cupertino 2 S{w/(/an1iz.ed A¡)f!/icuIÙm for FUI/dillg FJ' 05/06 )ø -4 3 6. PRo,mCT MANAGEIVŒNT I3rielly describe how the project will be managed and administered, including propos cd staff lime and staff runctions. LIVE OAK's model of service is in complete compliance with the National Council of Adult Day Care and the State of California licensing cnteria for providing adult day care, Santa Clara County Health Department SCC Senior Nutrition, individual district fire marshals, the State of California Adult Day Care Fo~d Program, and all licensing agencies of Santa Clara County and the cities it serves. The adult day care progranl u(ilizes "Best Practices" s(andards and guidelines as approved by the National Council on Aging and National Adult Day Services AssocIatIon. . The Cupertino adult day care center employs a Prob'fam DIrector, Assistant Program Director .and Program Specialists who provide dIrect client care, including persona,lized assIstance for those wIth special needs, prepare and serve meals and snacks, and schedule a daIly program of Interestmg. activities for the seniors: Each devotes I 00% ~,fhls/her work tnne to the program. (~ttached IS a page entitled "Staff DutIes and ResponsIbIlitIes. for reference.) Progr~ statTare assIsted by dcvoted community volunteers, Sem.or Compamons and student Interns In gerontology,nursmg and social services who provide compamonshlp for ~h.e semors, help wIth housekeepmg dutIes, and share talents and innovative ideas for games and actIvIties. Local corporatIons and businesses. (Starbucks, IBM l-Icwlett-Packard Los Gatos Brewing Co., etc.) contrIbute employee tnne to provIde Ice cream soci;ls, dancing and si~g-a-longs for the seniors at various times throughout the ycar. The agency also contracts with college instructors, mUSICIans, entertaI~ers, and arts and crafts tea~hers to stimulate the clients with news and current events dIscussIOns, travelogues, crafts projects, etc. 7. AGI~NCV DESCRIPTION AND PREVIOUS CUBG, HOME OR I~SG ACCOMPLISHMENTS: Please give a bricf general description of your agency and the services provided. Also provide a brief dcscription of your agcncy's expericnce in providing the proposcd services. Jf previously funded, what where goals and accomplishmcnts ofCDBG projects. LIVE OAK ADULT DAY SERVICES is a nonprofit [50l(c)(3)], community-based, social services agency with over 22 years' expcrience providing recreational adult day care for rrail seniors ~ndrespite for family caregivers. Our mission is to improve the quality oflife and prevent the instItutIonalization and/or repeated hospitalization of dIsabled, low-income seniors who are being cared for in the family home. Founded in Los Gatos in 1983 as a small, part-time program to respond to the growing need for appropriate services for the frail elderly population, LIVE OAK has earned consistent support from government and private communit'y partners which has enabled expansion to five full-time adult day care facilities serving the entIre County of Santa Clara. Our most recent site at 20920 McClellan Road in Cupertino resulted rrom a merger with the fèmner Cupertino Senior Day Services one year ago. LIVE OAK seniors have mobility and functional limitations which make it impossible for them to partake in mainstream community senior programs geared for healthy, able-bodied adults. Yet, they are not at a degree of infirmity requiring skilled nursing care. The LIVE OAK program provides a dignified and affordable mode of care for families conrronted with the difficult challenges of caring for a dependent older loved one, and is a lifè-enhancing, cost-effective alternative to institutional placement.for families caring tor dependent senior loved ones. The agency requests and receives CDBG funding rrom all cities whose residents are served by the program, and now includes the City of Cupertino for the McClellan Road center since it began operating under the LIVE OAK name in July 2003. Fundraising efforts are an ongoing priority and include renewing proposals with known donors, researching and approaching new sources, keeping abreast of developments in the nonprofit arena, participating in community and business fundraising events, and implementing ideas from staff; Board members and associates for special agency fundraisers. City of CII/JeFfino Jj -L(L{ 3 SlrlJldu/"{Ii::L'd A¡)jJlica/ì()/I for Flll/dillg FY 05/06 8. AUDIT INFORMATION: P1ease' provide the date of the most recent audit of your organization. Describe any findings or concenlS that may have been cited in the audit or in any accompanying management letter particularly any pertaining to the use ofCDBG funds. Also, descrlbe any actions taken to correct identified findings or concenlS. The most recent audit for LIVE OAK ADULT DAY SERVICES is dated June 30 2004 , , completed by Froshman, Billings, Williams, Chan and Lewandowski. A copy is on file with the City of Cupertino. No findings or concerns were noted. A copy of ~he audit is also attactied with this applicat~on. 9. OTHER SOURCES OF FUNDS ANT1CIPATED FOR TillS PROJECT!: Cupertino center only, FY 2005-06: SOURCE ESTtMATlW AMOUNT STATUS2 $ Application pending City of Cupertino 13,125 4/19/05 ~ity of Sunnyvale 29,400 Pending ~ity of Los Altos 2,240 Pending nited Way 2,059 Secured ,,10 ,. r1 ,ho /, nnn 1>",,.., j ec t ed ; Board fundraising 1,500 proj ected Program servo fees 95,626 Proj ected !;!eals-State of Calif . reimb. 2,000 proj ec t ed Foundations 1,500 Proj ected ESTIMATED TOTAL PROJI~CT C03T:$ 151,450 (Should equal totat project cost on cover page) ! Include all sources of funds including CDnG allocations. . mid indicate the status of commitment of funding sourcc, i.e. secured, committed or application pending with .dcipated dates of final funding decisions. City of Cupertil/o 2ø -'-{J 4 ,\'{(¡/{/n/"diwd AjJ/Jlic(frjo/1 for Funding FY 05/06 CITY OF CUPERTINO PROJECT WORK PLAN FY 2005/2006 14.2005 Februar ÐATEPREPARED AGENCY NAME LIVE OAKADUL T DAY SERVICES ite PROJECT NAME Adult Dav Care/Care Cupertino Center Benchmarks or Beneficiaries For Each Quarter When Possible 3"' 4th TOTAL Products or Milestones to he accomplished (Use Specific Numerical Data When possible) Specific Activities l' Complete in-home visits and intake forms. Six seniors enrolled and participating in day care program. Locate appropriate Cupertino seniors. Enroll six Cupertino low-income seniors in adult day care program. 6 1 N G I 1 ON GO 2 2 Schedule, conduct daily activities, contract with entertainers & instructors, meet with caregivers to determine needs for service. Provide social, life-enhancing recreational program for fÌ'ail seniors in Cupertino and respite for their family caregivers. and lunches) plus to all participants. Two meals (breakfasts snacks served per day meals and snacks to Provide nutritious all senior clients. NG I ON GO Interviews held with client and family to determine special needs and services Provide referrals to appropriate social service agencies. NG I ONGO Staff and volunteers convened to partici- pate in educational classes, training, etc Provide training/educational programs for agency staff and vo lunteers 4 1 1 1 Set up booth at Health Fairs, schedule speaking engagements at corporate and local businesses, issue press releases for agency fundraising even en houses. etc. Increase outreach efforts to educate public about adult day care 8 2 2 2 2 Standard Application for Funding FY 05/06 5 ~ \ -C City of Cupertino 0- City of Cupertino TOTAL : 10,710 Standardized Application /01' Funding FY 05/06 6 pROJECT CONSTRliCTIO'l: Appraisal Engineering Services Arch itectural/Design Acquisition PROJECT EXPEl\'SES: Accounting Services Auditing Fees Insurance Davis B3con Compliance - Postage Equipment l\Iaintenance /Repair - .Travel Utilities Office Supplies Benefits §pecial assist~nce to indiv~dua1s OFFICE EXPENSE: Rent TeIephonelFax Printing SALARIES: Personnel 10 , 710 CATEGORY Adult Day Care Cupertino CenteI BUDGET FOR YEAR Project Agency Name Care ite \'- -:r \ ~ 11 I\J.me LIVE OAK ADULT DAY SERVICES BUDGET For Amount Requested FY 2004/2005 Date Prepared LIVE OAK ADULT DAY SERVICES Staff Duties and Responsibilities Executive Director Overall management of administrative and program functions of the agency and its five adult day care sites. Agency and Board development. Reports to Board of Directors. Assistant to the Executive Director Assist Executive Director with reception and clerical functions. Maintain records and produce reports. Manage agency office. Development Associate Assist in ongoing agency fundraising efforts, write grant proposals, press releases, and other agency-related communications; represent agency and/or Executive Director at meetings, conferences, fundraising campaigns, and public hearings, as needed. Program Director (1 at each center) Oversee day care program, program staff, and physical plant of the center; assure adherence to all licensing requirements; perform community outreach activities; recruit and supervise program volunteers; arrange periodic in-service training for program staff; assess and evaluate prospective clients; manage day-to-day operational requirements of the center; occasionally attend meetings (e.g., Board of Directors, agency funding, program directors, and staff); and work closely with the Executive Director regarding program standards and goals. Assistant Program Director (1 at each center) Work with the Program Director and Program Specialists to provide meaningfuJ activities for day care participants; assist Program Director in ensuring the safety and well-being of all clients; work with Program Specialists in basic program delivery; attend all in-service training and staff meetings; record and update client records; assist with inventory of supplies; and assume leadership of program staff in absence of the Program Director. Program Specialists (three per day at each center) Work with the Program Director and Assistant Program Director to provide meaningful activities for day care participants; assist Program Director and Assistant Program Director in ensuring the safety and well-being of all clients; assist in the personal care of clients; attend all in-service training and staff meetings; document changes in clients' physical and psychological health; assist with inventory of program supplies; and contribute ideas to enrich the clients' experience in the day care program. Bookkeeper All agency accounting and billing, payroll, bank reconciliations and deposits. Sa ~ ~l(8' CITY OF CUPERTINO COMMUNITY DEVELOPMENHT BLOCK GRANT (CDBG) PROGRAM SECOND YEAR FUNDING CYCLE FY 2005/2006 STANDARDIZED APPLICATION FOR FUNDING 1. APPLICANT ORGANIZATION: Date: February 7, 2005 Agency Name: Outreach and Escort, Inc. (OUTREACH) Street Address: 926 Rock Ave., Suite 10 City: San Jose State: California Signature: l.i ( Phone No:. (408) 436-2865 Kathryn B. Heatley, President/CEO 7 _-e~ ".LL'_ ( Fax No: (408)' 2-0470 E-Mail: katich@outreach2.org 2. PROJECT NAME: Special Needs Transportation Brief Project Description: The Project will provide frail seniors and disabled adults door-to-door transportation to medical appointments, shopping, adult day-care, senior nutrition programs, etc. Requested funds will be used to subsidize $1.00 of the $3.50 rider's fare charged to Cupertino residents using the ADAlParatransit Program. Funding win subsidize 12,500 trips by Cupertino residents. Identify City of Cupertino Consolidated Plan Priority Needs (see attached): Policy 3-11: Special Needs Households. Support organizations that provide services to special needs households in the City; such as homeless, elderly, disabled and single parent. Project AddresslLocation: City-wide service CONTACT PERSON/TITLE Paul Tatsuta, Program Manager Phone No: (408) 436-2865, x264 Fax No: (408) 382-0470 E-Mail: pault@outreach2.org 3. FUNDS REQUESTED: $13,500 Total Project Costs: $367,250 $1.08 per service unit Is this a Public Service Project: Yes ~ NoD Funds Requested from Cupertino in FY 04/05: Cost Per Service Unit or Per Client? -0- Funds Received in FY 04/05: -0- Number of proposed Cupertino beneficiaries: 300 individuals Number of proposed unduplicated Cupertino beneficiaries at or below current countywide median Income: 0-30% (Extremely low) 31-50% (Very low) 30% 51-80% (low) 70% City of Cupertino Standardized Application for Funding FY 05/06 JJJ-)7J PROJECT DESCRIPTION AND NUMBER OF UNDUPLICATED CLIENTS SERVED: Provide a brief description of the specific project being proposed. This description should clearly state what the project intends to provide or accomplish and the sTJecific activities for which funds will be used. It should describe the City afCupertino target population and geographic boundaries of target areas. Also indicate the specific type and number of un duplicated project beneficiaries (e.g., 50 lower income/ami/ies, 25 homeless persons, 100 lower income households, etc.) OUTREACH's Special Needs Transportation (ADA!Paratransit) program provides door-to-door transportation services for frail seniors and disabled adults who are unable to use fixed-route, public transportation (i.e., bus and light rail systems) through funding from the Santa Clara Va]]ey Transportation Authority (VT A). Riders utilizing this service are charged a fare of $3.50 per one-way trip, regardless of the distance of the trip. This fare is established by the VT A and is a requirement of the federally mandated ADA!Paratransit Program. Funding is sought to subsidize the cost of the rider's fare by $1.00 per trip thereby reducing the Cupertino rider's fare to $2.50 per trip and making the transportation service more affordable for lower income Cupertino residents. Transportation services are available 365 days of the year and riders can travel at any time except between 2:00am and 5:00am daily. Fares are pre-paid with client funds maintained in individual client accounts in OUTREACH's computerized client database system. Fare subsidies are credited to riders based on their city of residence. Program benefits will be restricted to Cupertino residents who have been qua1ified for the ADA/Paratransit Program. Each rider wi11 have their fare reduced by $1.00 per one-way trip until all budgeted funds are expended. Based on the proposed budget, an estimated 300 unduplicated Cupertino residents will benefit from 12,500 ride subsidies. 5. PROJECT PURPOSE AND OBJECTIVES Specify objectives project intends to accomplish and identify desired outcomes and benefits. How does the purpose and objectives meet the priority needs? The purpose of this program is to make transportation for basic need trips more affordable for lower income frail seniors and disabled adults. Basic needs trips include transportation to medica] and health related appointments, supermarkets, pharmacies, banks, senior nutrition sites, etc. ADA! Paratransit Program regulations require that riders pay a share of the cost of their trip. Since 2002, the ADAlParatransit Program rider's fare has increased from $2.50 to $3.50 per trip (a 40% increase). The requested funding will be used to subsidize $1.00 of the fare thereby reducing the rider's cost to $2.50 per trip. The objective of the program is to serve an estimated 300 unduplicated, low-income frail seniors and disabled adults who are Cupertino residents. These individua]s will benefit from having 12,500 ADAlParatransit trips partially subsidized by funding from the City of Cupertino. The proposed program addresses the City's priority need to support organizations that provide services to special needs households in the City (Consolidated Plan, Goal D, Policy 3-11), by providing transportation services to frail senior and disabled adult residents of Cupertino. The anticipated outcomes of the program include: an improved quality of life (i.e., enhanced well- being and dignity), strengthened independence and self-reliance, and improved access to safety-net and basic needs services experienced by program participants as a result of the Special Needs Transportation Program. City of Cupertino 2 Standardized Application for Funding FY 05/06 ;2Ø-51 PROJECT MANAGEMENT Briefly describe how the projëct will be managed and administered, including proposed staff time and staff functions. Management and administration of the proposed project will be integrated into OUTREACH's ADAlParatransit Program and no staffing costs associated with these responsibilities will be charged to this grant. A small portion of the grant has been reserved for costs associated with the preparation of financial reports to the City. The ADAlParatransit Program is OUTREACH's largest program and is subjcct to close monitoring by the organization's Operations Management and Executive staff. Client account and 1rip information are recorded in detail in OUTREACH's Intelligent Transportation System database and available for review and audit. The productivity of the program is measured monthly by through a review of the number of Cupertino residents served, rides provided, trip purposeslride destinations and total fare-box subsidies. The effectiveness of the program is measured quarterly through quality assurance surveys that record client satisfaction with the services provided. 7. AGENCY DESCRIPTION AND PREVIOUS CDBG, HOME OR ESG ACCOMPLISHMENTS: Please give a brief general description of your agency and the services provided. Also provide a brief description of your agency's experience in providing the proposed services. If previously funded, what were goals and accomplishments of CDBG projects? OUTREACH serves over 15,000 county residents annually through five major programs that provide a range of services that includes: Special Needs Transportation for frail seniors and disabled adults, transportation to work and training for CalWORKs participants (Guaranteed Ride Program), after- school transportation services for children of CalWorks participants and low-income families (Give Kids a Lift!), case management and benefits counseling services for home-bound and isolated seniors (Senior Outreach), and personal money management services for individuals whose health and independence is threatened by their inability to manage their own financial affairs (Representative Payee Program). The Special Needs Transportation Program was established by OUTREACH in 1979 to assist frail scniors and disabled adults with escorted transportation for basic needs trips. From 1980 through 1990, OUTREACH served as the designated Consolidated Transportation Service Agency for seven cities in Santa Clara County and from 1993 to the present has served as the ADA Paratransit Program broker in partnership with the Santa Clara Valley Transportation Authority (VTA). Last year (FY2003-04) OUTREACH assisted over 11 ,500 county residents with over 932,000 rides through the ADNParatransit Program. OUTREACH has met or exceeded all performance goals established for all prior City of Cupertino grants. All funds were fully expended during the term of the agreement, reports submitted on a timely basis and the organization has never received any negative performance or audit findings. The following is a summary of OUTREACH's accomplishments under previous City of Cupertino grants. Special-Needs Transportation Program funding grant City of Cupertino Funding* Total Cupertino activity year amount goal actual clients served total riders total trips 2002-03 $10,800 220 220 372 26,282 2001-02 $10,800 220 220 374 27,009 2000-01 $10,400 210 210 350 24,178 *City of Cupertino General Fund/Human Service Grant Program City of Cupertino 3 Standardized Application for Funding FY 05/06 ~-ç..l.. 8. AUDIT INFORMATION: Please provide the date of the most recent audit of your organization. Describe any findings or concerns that may have been cited in the audit or in any accompanying management letter particularly any pertaining to the use of CDBG funds. Also, describe any actions taken to correct identified findings or concerns. OUTREACH's financial audit for the fiscal year ending June 30, 2004, was completed on August 20, 2004. No findings or concerns were cited in the audit or in any accompanying management letter prepared by our auditors. Attached please find a copy of OUTREACH's most recent audit. 9. OTHER SOURCES OF FUNDS ANTICIPATED FOR THIS PROJECT! SOURCE ESTIMA TE AMOUNT ST A TUS2 VTA - ADAlParatransit $322,500 secured Rider Fares $31,250 secured Subtotal $353,750 City of Cupertino grant $13,500 application pending ESTIMA TED TOTAL PROJECT COST: $367,250 (Should equal total project cost on cover page) Tnclude all sources offuncts including CDBG allocations. Jhould indicate the status of commitment of funding source, i.e. anticipated dates of final funding decisions. secured, committed or application pending with City of Cupertino 4 Standardized Application for Funding FY 05/06 l.OJ -5 3 CITY OF CUPERTINO PROJECT WORK PLAN FY 2005/2006 10. 16, 2005 DA TE PREPARED Februar ortation Trans OUTREACH Needs ecial s AGENCY NAME PROJECT NAME Benchmarks or Beneficiaries For Each Quarter Quantify When Possible 2"" ~ 4"' Products or Milestones to be accomplished (Use Specific Numerical Data When Possible) Specific Activities TOTAL 12,500 300 1 3,300 3.300 15 4,600 Program ADAlParatransit residents Ride Subsidies for qualified Cupertino 300 Standardized Application for Funding FY 05/06 30 80 80 110 Program qualified 5 Serve ADAlParatransit Cupertino residents A. Provide ADAlParatransit Program subsidized rides to frail seniors and disabled adults residents B. ~~_." res! '-'_. ,~ 300 un duplicated Cupertino ~ \ V1 -I... City of Cupertino who are Cupertino 11 BUDGET For Amount Requested FY 200512006 AGENCY NAME OUTREACH DATE PREPARED Februarv 16, 2005 - PROJECT NAME: Special Needs Transportation CATEGORY BUDGET FOR YEAR SALARIES Personnel Benefits OFFICE EXPENSE: Rent Te1evhonelFax Printin£ Travel Utilities Office Suvvlies Postage Equivment Maintenance/ /Rev air Ride Fares $12,500 PROJECT EXPENSES: Accounting Services $1,000 Auditing Fees Insurance Davis Bacon Compliance PROJECT CONSTRUCTION Avvraisal Engineering Services ArchitecturallDesign Acquisition TOTAL: $13,500 Standardized Application for Funding FY 05/06 6 ~ ) City afCupertino v,~ "\ CITY OF CUPERTINO COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM SECOND YEAR FUNDING CYCLE FY 200512006 ST ANDARDIZED APPLICATION FOR FUNDING 1. APPLICANT ORGANIZATION: Date: 2/28/200') Agency Name: Second Harvest Food Bank of Santa Clara and San Mateo Counties Street Address: 750 Curtner Avenue City: San Jose State: CA EXECUTIVE DIRECTOR: David A. Sandretto {ti{~ ~~)'la Signature: Phone No: 408-266-8866 Fax No: 408-266-9042 E-Mail: dsandretto@shfoodbank.com 2. PROJECT NAME: Operation Brown Bag Brief Project Description: Operation Brown Bag provides a safety net for low and very low income seniors 60+ years old and people with disabilities 55-59 years of age. especially those who are home- bound and live alone. Through the Brown Bag program. these low-income seniors receive a weekly allotmcnt of high quality. nutrient dense food enabling them to live independently for a longer pcriod of time. Identify City of Cupertino Consolidated Plan Priority Needs (see attached): Operation Brown Bag is recognized as a high priority in section 2 - Public Service Activities under Senior Services. Project AddresslLocation: Union Church, 20900 Stevens Creek Blvd., Cupertino. CA 95014 CONTACT PERSON/TITLE: Beth W. DeWolf. Director of Development Phone No: 408-694-0025 Fax No: 408-266-9042 E-Mail: bdewolf@shfoodbank.com 3. FUNDS REQUESTED: $5,000 Total Project Costs $2.274,175 Is this a Public Service Project: Yes ¡¿<;] No D Cost Per Service Unit or Per Client: $278 per membership I per year Funds Requested from Cupertino in FY 004/05: $5,400 Funds Received in FY 04/05: $4.590 Number of proposed unduplicated Cupertino beneficiaries: 75 households Number of proposed unduplicated Cupertino beneficiaries at or below current countywide median income: 0-30% (Extremely low) 100% 31-50% (Very low) 51-80% (low) Gilroy-CDBG RFP 2005 PY Section IV ).ßJ - '510 4. PROJECT DESCRIPTION AND NUMBER OF UNDUPLlCA 'fED CLlEN'fS SERVED: Provide a brief description of the specific project being proposed. This description should clearly state what the project intends to provide or accomplish and the specific activities for which funds will be used. It should describe the City of Cupe11ino target population and geographic boundaries of target areas. Also indicate the specific type and number of total unduplicated project beneficiaries (e.g. 50 lower income families, 25 homeless persons, 100 lower income households, etc.). Operation Brown Bag assists low-income seniors 60+ years old and low-income disabled individuals 55 to 59 years old with their food needs. Annually, through this program, an average of 75 senior households in the City of Cupertino receive a bag of groceries each week at a community distribution site, benefit from nutrition consumer activities and materials, receive a quarterly newsletter, and participate in an annual recognition event. We find that Operation Brown Bag enables seniors to live independently for a longer period of time and that the information and socialization provided at the sites and through nutritional programs has a positive impact on their overall health and well being. Each Brown Bag member receives a grocery bag, containing an average of 19 pounds of fresh, frozen, and packaged food items at their neighborhood distribution site, or delivered to their homes. Currently, there is one main site located at Union Church in Cupertino. 5. PROJECT PURPOSE AND OBJECTIVES: Specify objectives project intends to accomplish and identify desired outcomes and benefits. How does the purpose and objectives meet the priority needs? Operation Brown Bag is recognized as a high priority in section 2 - Public Service Activities under Senior Services. Second Harvest Food Bank's Operation Brown Bag meets the priority needs by providing a safety net for low- and very low-income seniors 60+ years old and people with disabilities 55-59 years of age, especially those who are home-bound and live alone in the City of Cupertino. Program Outcomes: · To decrease hunger among low-income seniors and disabled people in the community during the program period. · To make it possible for program participants to receive the food they need to continue to live independently in their own homes. This is especially important for participants who are homebound and unable to attend other programs. · To let program participants divert food expenses to afford other basic needs (for example: rent, utilities, or prescription medication). · To provide participants the opportunity to socialize and interact with other participants and volunteers, thus alleviating loneliness and depression that can contribute to poorer health. · To increase health and wellness awareness, and provide on site health screening and nutrition information among low-income seniors and disabled people in the community during the program period through Community Nutrition Program activities. Organization Outcomes: · Provide quality and nutrient rich food to Brown Bag agency. · Avoid duplication of services. · Benefit from economies of scale in food purchase. · Utilize multiple large quantity food donations. Gilroy-CDBG RFP 2005 PY Section IV )JJ - 51 6. !1illJECT MANAGEMENT Brief1 y describe how the project will be managed and administered, including proposed staff time and staff functions. We currently have 8 full time positions dedicated to Operation Brown Bag. 1. Sr. Director of Opcrations - Programs and Services - oversees functions of programs and operations 2. Program Manager - responsibilities include supervision of Program Coordinator, program administration, reporting duties, program monitoring and evaluation. 3. Program Coordinator - responsibilities include program monitoring and evaluation, supervision of volunteers, renewal applications, and record keeping. 4. Delivery Driver- delivers food to program sites 5. Forklift Drivers-loads food onto trucks at the San Jose Distribution Center for delivery to program sites 6. Purchase Manager - purchases food for distribution, maintains relationships with food venders 7. Inventory Manager - tracks all food inventory, poundage and distribution 8. Inventory Assistant - maintains database % of Time to Hours per Cupertino Position Title/Function Week Activity Sr. Director of Operations, Programs & Services 40 1% Program Manager 40 3% Program Coordinator 40 3% Deli very DJi vel' 40 3% Forklift Dri vers 40 3% Purchase Manager 40 3% Inventory Manager 40 3% Inventory Assistant 40 3% Gilroy-CDBG RFP 2005 PY Section IV 1{)-jð' 7. AGENCY DESCRIPTION AND PREVIOUS CDBG, HOME OR ESG ACCOMPLISHMENTS: Please give a brief general description of your agency and the services providcd. Also provide a brief description of your agency's experience in providing the proposed services. If previously funded, what where goals and accomplishments of CDBG projects. Second Harvest Food Bank relies on contributions to enable us to achieve our mission - rallying community resources to assist people who are hungry in Santa Clara and San Mateo counties. We believe that everyone has a right to nutritious food regardless of their age, sex, religious affiliation or national origin. And, since 1974, we continue to provide that food with compassion and dignity to our friends and neighbors in need. As your partner in feeding the community, we are the primary source for donated, surplus and purchased foods for non-profit agencies and our direct service programs. In fact, we distributed 27 million pounds of food to our local communities last year. We provide food efficiently, by working to build capacity for a network of more than 750 agencies and distribution sites who distribute food in every zip code of our service area from Gilroy to Daly City, and from the coast to the Bay. Our partners receive 75% of the food they distribute to their clients from Second Harvest Food Bank, ensuring that our community receives quality food and dependable services. The Food Bank cunently serves an average of 163,500 individuals each month; nearly 60% are families with children. Second Harvest Food Bank's Quarterly Rep0l1S for the last three years confirm that the grant performance is accurate and precise in all areas monitored. There were no unexpected funds to be accounted for, and there were no unresolved perfOlmance issues. 8. AUDIT INFORMATION: Please provide the date of the most recent audit of your organization. Describe any findings or concerns that may have been cited in the audit or in any accompanying management letter particularly any pertaining to the use of CDBG funds. Also, describe any actions taken to correct identified findings or concerns. Berger/Lewis Accountancy Corporation, Year Ended June 30, 2004, please see attachment. There were no findings or concerns that have been cited in the audit or any accompanying management letter. Therefore, there were no actions to conect any identified findings or concerns. City 0/ Cupertino 4 Standardized Application/or Funding FY 05/06 ).J» -)1 9. OTHER SOURCES OF FUNDS ANTICIPA TED FOR THIS PROJECT1: ESTIMA TED SOURCE AMOUNT STATUS2 City of Belmont 1,770 Anticipated City of Campbell 7,831 Anticipated City of Cupertino .......... ..... .. .. \.. , >, ·····.·5,000 .\ . .' Anticipåted City of Daly City 9,450 Anticipated City of Gilroy 4,200 Anticipated Town of Los Gatos 4,079 Anticipated City of Menlo Park 6,655 Anticipated City of Milpitas 5,846 Anticipated City of Morgan Hill 3,569 Anticipated City of Mountain View 5,937 Anticipated City of Palo Alto 7,372 Anticipated City of Redwood City 5,250 Anticipated City of San Bruno 1,000 Anticipated City of San Jose 19,570 Anticipated City of San Mateo 10,300 Anticipated City of Santa Clara 6,695 Anticipated City of South San Francisco 4,172 Anticipated City of Sunnyvale 5,940 Anticipated Town of Colma 1,491 Anticipated County of Santa Clara-Dept of Social Services 126,142 Anticipated County of San Mateo-Dept. of Sodal Services 10,800 Anticipated FEMA - Santa Clara County 5,400 Anticipated FEMA - San Mateo County 6,750 Anticipated Council on Aging 10,000 Anticipated USDA 48,376 Anticipated CorporationlFoundationlIndi vidual/Organization/Uni ted Way 1,934,489 Proiected Program Services 16,091 Projected ESTIMA TED TOTAL PROJECT COST: $ 2,274,175 (Should equal total on cover page) Include all sources of funds including CDBG allocations. City of Cupertino Standardized Application for Funding FY 05/06 5 2D ~(oD 24.200) DATE PREPARED Februar 75 households 4 per year 9 volunteers 4 per year Benchmarks or Beneficiaries For Each Quarter Quantify When Possible 'ZOO 3rd 4"' TOTAL 75 75 75 l' CITY OF CUPERTINO PROJECT WORK PLAN FY 2005/2006 - Products or Milestones to be accomplished (Use Specific Numerical Data When Possible) Number of individuals receiving food 75 Food Bank 10 AGENCY NAME $econd Harvest PROJECT NAME eration Brown Ba Specific Activities Provide weekly bags of groceties to 75 Brown Bag households and homebound members to sustain their hea1th, nutritional well being, and independent lifestyle. o 1 1 1 1 held site visits Number of activitieslworkshops and Conduct quarterly nuttition and consumer education activities 9 9 9 9 Number of volunteers assisting at Brown Bag site Supply volunteer opportunities for participants at the Brown Bag site and at the Food Bank's distribution Center. 1 1 1 1 Quarterly Brown Bag Newsletter Produce wtitten communication Standardized Applicationfor Funding FY 05/06 6 ~ ~. --City of Cupertino 2005 28 Date Prepared: Februar BUDGET For Amount Requested FY 2004/2005 11. Agency Name: Second Harvest Food Bank Project Name: Operation Brown Ba CATEGORY BUDGET FOR YEAR SalarieslBenefitslPa ro11 Taxes 565,167 Emplo ee Benefits 186,610 Sub- Total $751,777 Operating Expenses (Including: Insurance, Telephone, Utilities, and Buildina Re airlMaint.) 94,601 Su lies (Includin : Dues, Printin and Posta e) 25,675 E uipment Re airlMaint. (Including Depreciation) 11 0,579 Conferences & Trainin 2,225 Food Purchases 1,107,792 Food Distribution Costs (Including: Freight, Cold Storage, Re ack and Vehicle Ex enses) 181,527 Sub- Total $1,522,398 Standardized Applicationfor Funding FY 05/06 7 City of Cupertino ~ I ~ P CITY OF CUPERTINO COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM SECOND YEAR FUNDING CYCLE FY 2005/2006 STANDARDIZED APPLICATION FOR FUNDING 1. APPLICANT ORGANIZATION: Date: February 28. 2005 Agency Name: Senior Adults Legal Assistance (SALA) Street Address: 160 E. Virginia St. #260 City: San Jose State: CA EXECUTIVE DIRECTOR: Georgia Bacil Signature: ~cy';'" ß.»¿>C\ Phone No: (408) 295-5991 Fax No: (408) 295-7401 E-Mail: gbacil(aJ,sala.org 2. PROJECT NAME: Legal Assistance to Cupertino Elders Brief Project Description: SALA will maintain our expanded program of free lega] services to Cupertino elders primarilv bv continuing our current level of appointments at the Cupertino Senior Center. Identify City of Cupertino Consolidated Plan Priority Needs (see attached): SALA's project provides Public Service Activities. specifically Senior Services because it targets services to elders. It also provides Domestic Violence Support as some c1ients are victims of domestic violencelelder abuse. Project Address/Location: Cupertino Senior Center. 21251 Stevens Creek Blvd. Cupertino CA 95014 CONTACT PERSON/TlTLE: Georgia Baci!. Directing Attornev Phone No: (408) 295-5991 Fax No: (408) 295-7401 E-Mail: gbacil(ci)sala.org 3. FUNDS REQUESTED: $ 11.667 Total Project Costs $27.900 Is this a Public Service Project: yesp No D Cost Per Service Unit or Per Client: $194 per client Funds Requested from Cupertino in FY 03/04: $12.000 Funds Received in FY 03/04: $11.667 Number of proposed unduplicated Cupertino beneficiaries: 60 Cupertino seniors (age 60 or older) Number of proposed unduplicated Cupertino beneficiaries at/below current countywide median income: 0-30% (Extremely low) 27(45%) 31-50% (Very low) 15(25%) 5l-80%(low) 6(10%) City oj Cupertino Standardized Application Jor Funding FY 05/06 2lJ-& 3 4. PROJECT DESCRIPTION AND NUMBER OF UNDUPLICATED CLIENTS SERVED: Provide a brief description of the specific project being proposed. This description should clearly state what the project intends to provide or accomplish and the specific activities for which funds will be used. It should describe the City of Cupertino target population and geographic boundaries of target areas. Also indicate the specific type and number of total unduplicated project bencficiaries (e.g. 50 lower income families, 25 homeless persons, 100 lower income households, etc.). SALA is a nonprofit law office thaI has provided free legal services to Santa Clara County elders for 31 years. SALA provides services, by appointment, at 23 sites in the County, including the Cupertino Senior Center. Services are targeted to elders who are low income or a1 risk of abuse, exploitation or institutionalization. Legal services (advice/ referrals, consultations, legal representation, and community education) are provided for: Public Benefits; Elder Abuse; Nursing Homes; Advance Health Care Directives; Consumer; Housing; and Simple Wi1ls (by SALA's Wi1ls Panel). Services are delivered by our 5 attorneys, legal secretary, 10 intake volunteers, or our 20 pro bono Wi1ls Panel attorneys. SALA has served Cupertino seniors since 1979. From 1997-98 through 2001-2002, support from Cupertino's CDBG program enabled SALA to increase our number of half-hour appointments at the Cupertino Senior Center from 4 monthly (the 1996-97 level) to 10 mon1hly (the 2001-2002 level). Increased support from Cupertino from 2002-2003 through 2004-05 enabled SALA to increase our appointments 10 IS monthly. CDBG funds are requested for 2005-2006 to maintain SALA's current expanded service levels at the Cupertino Senior Center. SALA also proposes to continue home visits to Cupertino elders who are homeboundlinstitutionalized. Clients with urgent legal problems will also be served on an "emergency" basis by telephone. Cupertino elders who appear at SALA intake sites in other cities will also be served. Project services will be limited to seniors living within the geographic boundaries of Cupertino (i.e., Cupertino residents). Prior to 1997-98, the waiting time for a SALA appointment at the Senior Center was 2 months or longer. As a result, only 42% of the Cupertino clients served by SALA from January to June 1997 were seen at the Cupertino Center, 16% were served by telephone, and the remainder (42%) had to travel to a SALA intake site in another city. The continued expansion of SALA's services for 2005-2006 will enable more Cupertino elders to be served locally instead of being forced to seek services at other SALA sites or forgoing services altogether because of transportation barriers to these sites. The long waiting time for a SALA appointment at the Cupertino wi1l also be reduced. Since the latest service expansion in 2002-2003, approximately 75% of the Cupertino elders served by SA LA were seen at the Cupertino Center. As detailed in the Work Plan, SALA will complete the fo1lowing objectives by 6/30/06: (1) provide Legal Services to 60 Cupertino clients (age 60 or older) primarily through intake sessions three times monthly at the Cupertino Senior Cen1er, as well as at other SALA sites, by telephone intake (for emergencies and homebound clients), and home visits and (2) to conduct one Community Education presentation at the Cupertino Center or another Cupertino site. Project beneficiaries will be individual Cupertino residents, age 60 or older, targeting those who have low incomes, are frail, or are at risk. SALA's statistics for Cupertino elders for 2003-2004 indicate 70% were very low income (less than 50% of median), 10% were low income (less than 80% of median), and 31 % were age 75 or older (a demographic indicator placing them at risk). Significantly, according to Santa Clara County's Older Adults: Key Indicators oJ Well Being, produced by the County Public Health Department in October 2001, of the 236,874 county residents age 60 or older, 22% are very low income and 30.5% are age 75 or older. SALA's statistics for 2003-04 also indicate 61 % of our Cupertino clients were female. SA LA expects similar demographics for Cupertino clients in 2005-06. The $11,667 requested will support direct personnel costs (SALA attorney and legal secretary time) to maintain our expanded service levels at the current frequency of three intake sessions monthly in Cupertino. The amount requested represents our current (2004-05) funding level. Cupertino CDBG funds will be leveraged by six ·other sources of ongoing funding/support. See Part 9. If less than $1 I ,667 is received, SALA may have to reduce service levels in Cupertino in proportion to the amount of SA LA staff time that will be lost.lfno CDBG funding is received, SALA's services at the Cupertino Senior Center will likely be reduced to bi-monthly appointment sessions or could be eliminated altogether. 5. PROJECT PURPOSE AND OBJECTIVES: Specify objectives project intends to accomplish and identify desired outcomes and benefits. How does the purpose and objectives meet the priority needs? To address the priority needs idenlified below, the Project's purpose is to provide free legal services to support seniors (especially those that are low income or at risk) to live independently, safely, non-inslitutionalized, and with iignity by protecting their rights, preventing 1heir abuse, ensuring their access to serviceslentitlements, and planning for .heir future. The critical nature of SALA's services is illustrated by the cases we open. The breakdown of our countywide open caseload as ofJanuary 31, 2005 indicated that 16% of the clients had problems with public benefits, 5% had a City of Cupertino Standardized Application for Funding FY 05/06 2 2f!J-~V housing problem, 40% needed intervention for elder abuse, 32% requested an Advance Health Care Directive, ] % had a nursing home problem, 5% had a Medicare HMO or Medi-Gap dispute, and 1 % needed help with probate a1ternatives. The Project objectives to be completed by 6/30/06 are: (1) to provide free Legal Services to 60 Cupertino clients :age 60/+), through intake sessions (of 5 half hour appointments each) three times monthly at the Cupertino Senior Center, intake sessions at other SALA intake sites, telephone intake (for emergencies/homebound clients), and home visits, and (2) to conduct one Community Education presentation at the Cupertino Senior Center or at another site in Cupertino. All of the tasks that the Project will undertake to accomplish each objective set forth above will be conducted by an attorney on SALA's staff, an intake volunteer, or a pro bono Wil1s Panel attorney. All attorneys on SALA's staff and the Wills Panel are licensed by the California State Bar. The Cupertino Senior Center staff will schedule and confinn SALA's appointments at their site. The Center will also provide rental-free use of a private office for our appointments. The Project outcomes to be accomplished by 6/30/06 are set forth below. Because SALA provides only one service countywide, legal services, our funders allow us to use countywide outcomes. Outcome #1 is that of the countywide clients whose cases were closed in 2005-06,80% will have experienced increased access to legal information, knowledge/tools, and services regarding elders' benefits, rights, safety, protection, and planning. This will be measured by pre and post data from intake fornls or closing reports documenting the primary legal problem and its disposition. Outcome #2 is that of tbe countywide clients receiving consultation, brief service, or representation services whose cases were closed in 2005-06, and who returned a survey, 80% will have experienced satisfaction with the quality/professionalism of SA LA's services, as well as an increased sense of safety, security, or peace of mind. This will be measured by surveying a sample of clients as to their satisfaction and ifthey experienced increased safety, security, or peace on mind. All clients with open cases will be sent a survey after their case is closed. The results of SALA's 2003-2004 Outcome Evaluations indicated that 98% of our countywide clients achieved Outcome #1 and 92% of the sampling of countywide clients that returned a survey achieved Outcome #2. With respect to priority needs, SALA's project meets the definition of a Public Service under the federal CDBG program and targets services to the elderly, a group presumed to be "very low and low income" for the CDBG program. It also falls within the "Senior Services" category in the 2005-06 CDBG Funding Priorities for Cupertino and is identified as a "High" priority Public Service Need (Senior Services) in Cupertino's Consolidated Plan. (Table 2B, Community Development Needs). As noted in Part 4, SALA statistics for Cupertino elders served in 2003-04 also indicate that 70% were very low income (less than 50% of median) and an additional 10% were low income (less than 80% of the median). These statistics also indicated that 31 % were age 75 or older (a demographic indicator that they nay be frail or at risk). Moreover, SALA's legal assistance or intervention to prevent physical abuse and domestic violence against elders also addresses another "high" priority Public Service Need in the Consolidated Plan, Domestic Violence Support. Thus, SALA's project meets a national objective for CDBG, and jurisdictional objectives/priority needs for Cupertino, because it provides services that benefit very low and low-income persons and it targets the elderly, some of whom are also victims of domestic violence or physical elder abuse. The project also meets the preference for Cupertino-based agencies because it provides services at the Cupertino Senior Center. In addition to the priority needs identified in the City's Consolidated Plan, Council on Aging's (COA) needs report, Coming of Age (1994), documents the specific and critical need for legal services for seniors in Santa Clara County elders, including Cupertino, particularly for the low-income and at risk populations. It states that for elders "who need asSistance in dealing with agencies. Legal Assistance is needed to establish eligibility and to secure benefits." This COA report also notes the importance oflegal services for physical and financial abuse, as well as competence, and indicates that legal issues are imbedded in many other areas of service essential to the elder population's daily survival. The COA Area Plan on Agingfor 200i-2005 affinns that legal assistance continues to be a priority need in Santa Clara County "to help older persons obtain services and benefits including protective services for financial abuse, competence and conservatorship ". Unmet Civil Legal Needs of indigent Residents of Santa Clara County, a report prepared for the Board of Supervisors in August 2001, also confinns the findings of the above cited reports and notes: "legal representation and counsel can be essential to the elderly and their families in gaining access to health. income, and social services. " 6. PROJECT MANAGEMENT Briefly describe how the project will be managed and administered, including proposed staff time and staff functions. SALA has a bilingual and culturally diverse staff with extensive expertise in legal problems of low income and at risk elders. SALA's managing attorneys have extensive experience (31 years) in this area. Directing Attorney Georgia Bacil (J.D.'79), atlocated .04 FTE to the Cupertino project, has 21 years experience in that position and Supervising \ttorney Michele Schroeder (J.D.'94), atlocated .05 FTE to Cupertino, has worked at SALA for 10 years. These two attorneys supervise and train SALA's Staff Attorneys and our volunteers. Other project staff includes Staff Attorney Fawn Reed (J.D. '02), atlocated .09 FTE to Cupertino, who has worked at SALA since August 2002 and Staff Attorney Beatriz City of Cupertino Standardized Application for Funding FY 05/06 3 2JJ -{p j Lopez, al10cated .0] FIE to the project, who has worked at SALA since April 2001. Legal Secretary Victoria Saucedo, allocated .05 PTE to the project, has worked at SALA for 5+ years. SALA's Administrator Cynthia Boone, who handles the agency's fiscal functions and is allocated .04 FTE to the project, has 16 years' experience in non-profit accounting and mditing; she joined SALA's staff in December 2004. SALA Attorneys Bacil and Lopez are bi-lingual in English/Spanish and Cindy Boone speaks some Spanish. Ms. Boone, Ms. Lopez, and Ms. Saucedo are Hispanic. SALA's Directing Attorney has overall responsibility for the legal services performed by SALA. With the exception of the Directing Attorney, all attorneys on SALA's staff provide the direct legal services described herein. All SALA attorneys also provide community education and participate in collaborative activities and outreach. As noted in Part 4, SALA's staff is augmented by 10 volunteer intake workers who interview clients at senior centers. In addition a minimum of 10 pro bono attorneys serve on SALA's Wills Panel. Since 1988, the Wills Panel has provided Simple Wills, free of charge, to SALA clients with modest assets at Will Days at senior Centers arranged by SALA. SALA's Legal Secretary supports the work of the SALA staff and volunteer attorneys/intake workers; she also conducts telephone intake and screening for any client emergencies (such as elder abusc matters) that cannot wait for a senior center appointment. All attorneys on SALA's staff and the Wills Panel are licensed by the California Slate Bar. The Cupertino Senior Center staff will schedule SALA's appointments at their site and will also provide rental-frce use of a private office. By virtue of SALA's 31 years of serving elders in Santa Clara County, SALA has well-established internal and external monitoring procedures to evaluate program performance and SALA continues to meet or exceed our all of our fundcrs' perfonnance goals. Sce Part 7 for detail. 7. AGENCY DESCRIPTION AND PREVIOUS CDBG, HOME OR ESG ACCOMPLISHMENTS: Please give a brief gencral description of your agency and the services provided. Also provide a brief description of your agency's experience in providing the proposed services. If previously funded, what where goals and accomplishments ofCDBG projects. SALA is a nonprofit law office that provides free legal services to Santa Clara County elders by appointment, at 23 si1es, including the Cupertino Senior Center. Services are targeted to elders who are low income or at risk, and focus upon: Public Benefits; Elder Abuse; Nursing Homes: Advance Directives; Consumer; Housing; and Simple Wills. Founded in 1973, SALA is one of three most experienced legal service programs for seniors in the nation. In 1975, SA LA was funded as a Model Project by the Administration on Aging, serving as a prototype for similar programs nationwide. Today, SALA is supported by the Older Americans Act and 16 other funders, including Cupertino. SALA continues to be the only agency designated by Council on Aging to provide lega] services exclusively to ¡ocal elders. By virtue of SALA's 31 years of service, the agency has strong qualifications and experience in providing services of the type proposed. In fact, SALA has been serving Cupertino seniors since 1979. Each year, SALA provides legal services to approximately 2,000 clients countywide. In 2003-2004, SALA served 2,124 clients through senior center appointments, home visits, or by telephone (for emergencies or homebound clients). Annually, SALA also makes at ]east 20 presentations to elders or their advocates. Last year, at least 1,100 persons attended one of SALA's 26 presentations. With respect to previous CDBG projects in other cities, SALA has met or exceeded our contrac1 goals since we were funded. As for Cupertino CDBG, SALA has met or exceeded goals since the project was funded by Cupertino in 1997-98. For 1997-98,1998-99, and 1999-2000, our goal was to serve 40 clients; we served 50 clients (1997-98), 61 clients (1998-99), and 46 clients (1999-2000). In 2000-01 and 2001-02, the goal was 50 clients and we served 50 and 70 clients, respectively. For 2002-03 and 2003-04, the goal was 65 clients; in 2002-03 we served 77 and in 2003-04 the number of clients dropped to 69. We note that this year we continue to see less unduplicated Cupertino clients, even though we are available for appointments at the Cupertino Senior Center three times a month. We believe this is because more duplicated clients are coming back to SALA with new legal issues and more seniors from other cities are going to SALA's Cupertino appointments. Due to this trend, we expect to serve slightly less unduplicated clients next year, bu1 the frequency of our Cupertino sessions and the staffing assigned to Cupertino to will remain the same. 8. AUDIT INFORMATION: Please provide the date of the most recent audit of your organization. Describe any findings or concerns that may have been cited in the audit or in any accompanying management letter particularly any pertaining to the use of CDBG funds. Also, describe any actions taken to corrcct identified findings or concerns. SALA's 2003-04 audit, completed on September 24, 2004, and the internal control letter is included with this proposal. There were no negative findings or concerns cited, so no actions were needed to correct findings or concerns. City of Cupertino 4 Standardized Application far Funding FY 05/06 J..tJ-&~ 9. OTHER SOURCES OF FUNDS ANTICIPATED FOR THIS PROJECTl; SOURCE ESTIMATED AMOUNT STATUS· Application pending with this City of Cupertino 11,667 proposal. Decision expected in Aori12005. Pending Approval. No application CA. Dept. of AgingIHealth 40 process for 05-06. Expected renewal Insurance Counseling and of ongoing grant in June 2005. Advocacy Program Pending Approval. In a 4-year grant Council on Aging/Older 5,428 cycle. Expected renewal/approval of Americans Act ongoing grant in June 2005. Pending Approval. Applied for State Bar/Legal Services 662 continued funding from this Trust Fund Program ongoing grant source in January 2005. Expected renewal/approval of ongoing grant by April 05. Pending Approval. In 3-year grant United Way Silicon Valley 1,595 cycle. Expected renewal/extension of grant for 2005-06 in June 2005. Applied for continued funding from Santa Clara County General 1,463 this ongoing grant source in January Fund' 2005. Expected renewal/approval of ongoing grant bv June 30,2005. To be raised by June 30, 2006. Contributions/Investments 3,614 Estimated amount based upon revenues raised in previous years. To be donated by June 30, 2006. In-kind Services and Space 3,472 Estimated mount based upon in- kind support from previous vears. ESTIMATED TOTAL PROJECT COST: $27.900 (Should equal total project cost on cover page) * NOTE: SALA does not receive any County CDBG funds for our Cupertino project or any other services provided by the agency. , Include all sources offunds including CDBG allocations. 2 Should indicate the status of commitment of funding source, i.e. secured, committed or application pending with anticipated dates of final funding decisions. City of Cupertino Standardized Application for Funding FY 05/06 5 20 -~ 7 CITY OF CUPERTINO PROJECT WORK PLAN FY 2005/2006 10. 28,2005 Februa DATE PREPARED Senior Adults Legal Assistance (SALA Legal Assistance to Cupertino Elders AGENCY NAME TOTAL Benchmarks or Beneficiaries For Each Quarter Quantify When Possible 2"'f 3'" 4'" l' Products or Milestones to be accomplished (Use Specific Numerical Data When Possible) PROJECT NAME Specific Activities 60 elders served by year-end or June 30, 2006~ 12 elders served by June 30, 2006 12 elders served by March 30, 2006 12 elders served by Dec. 31, 2005 24 elders served by Sept. 30,2005 Serve a total of 60 Cupertino elders by year-end or by June 30. 2006 LEGAL SERVICES: Provide direct legal services to Cupertino elders by offering 36 intake days (consisting of5 half hour appointments each) annually at the Cupertino Senior Center, through other SALA intake sites, by home visits, or through telephone intake. 1 presen tation by year-end or June 30 1 presen- tation by June 30 o o Standardized Application for Funding FY 05/06 6 o Make one education presentation by year-end or by June 30, 2006 *ThlS represents a cumulative total of 60 Cupertino elders served by the end ofthe 2005-2006 year. Š; \ <;-- ~ity of Cupertino COMMUNITY EDUCATION Provide community education at the Cupertino Senior Center or at another site in the City of Cupertino BUDGET For Amount Requested FY 2005/2006 Agency Name: Senior Adults Legal Assistance (SALA) - Date Prepared: Februarv 28. 2005 Project Name: Legal Assistance To Cupertino Elders - - CATEGORY BUDGET FOR YEAR 9,971 1,696 SALARIES: Personnel Benefits OFFICE EXPENSE Rent TelephonelFax Printing Travel Utilities Office Supplies Postage Equipment MaintenancelRepair Law LibrarvfPublications Trainim!lBar Dues MiscellaneouslDen reciation PROJECT EXPENSES Accounting Services Auditing Fees Insurance Davis Bacon Compliance PROJECT CONSTRUCTION Appraisal Engineering Services ArchitecturaI/Design Acquisition 6: I ç;-. -.D Standardized Application/or Funding FY 05/06 7 $11,667 TOTAL: City a/Cupertino CITY OF CUPERTINO COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM SECOND YEAR FUNDING CYCLE FY 2005/2006 ST ANDARDIZED APPLICATION FOR FUNDING 1. APPLICANT ORGANIZATION: Date:2123/05 Agency Name: Support Network for Battered Women Street Address: I 975 W El Camino Real Suite 205 City: Mountain View Stale: CA EXECUTIVE DIRECTOR: Sylvia Hines Signature: Phone No: 50-940- 7866 Fax No:650-940-I037 E-Mail:shines@snbw.org 2. PROJECT NAME: Domestic Violence Services for Cupertino Families Brief Project Description: The SUPP0l1 Network operates Santa CIara County's only 24-hour hotline and provides comprehcnsive suppOJ1 services. including emergency housing. to battered women and their children. Identify City of Cupertino Consolidated Plan Priority Needs (see attached): We are listed under High 'rioritv on Table 2A of the Consolidated Plan. Project Address/Location: 1975 W El Camino Real Suite 205. Mountain View. CA 94040 CONTACT PERSON/TITLE: Nicole Baran. Grant & Contract Manager Phone No:650-940-789I Fax No:650-940-l037 E-Mail:nbaran@snbw.org 3. FUNDS REQUESTED: $7.000 Total Project Costs: $1.254.579 Is this a Public Service Project: Yes ¡¿;] No D Cost Per Service Unit or Per Client: $67.33/unit Funds Requested from Cupertino in FY 04/05:5.900 Funds Received in FY 04/05:5.900 Number of proposed un duplicated Cupertino beneficiaries: 14 Number of proposed undup1icated Cupertino beneficiaries at or below cunent countywide median Income: 0-30% (Extremely low) 12 31-50% (Very low) I 51-80% (low) I Office of Affordable Housing Standardized Applicationfor Funding FY 05/06 :2JJ - 7D 4. PROJECT DESCRIPTION AND NUMBER OF UNDUPLICA TED CLIENTS SERVED: Provide a brief description of the specific project being proposed. This description should clearly state what the project intends to provide or accomplish and the specific activities for which funds will be used. It should describe the City of Cupertino target population and geographic boundaries of target areas. Also indicate the specific type and number of total unduplicated project beneficiaries (e.g. 50 lower income families, 25 homeless persons, 100 lower income households, etc.). City funds will be used to provide comprehensive domestic violence services to 14 battered women and children who reside in Cupertino, with extremely low, very low and low incomes. The Support Network will provide 10 battered women with crisis counseling through case management, individual and group sessions through our: Crisis Intervention Program: Cupertino residents who experience physical or emotional assaul1s can call the Support Network's 24-hour crisis line. Bilingual counselors offer information, refeITals and advocacy with social service agencies and police departments. Anangements for immediate emergency she1ter for women and children can be made through our residential shelter or a network of local motels. Emergency food, clothing and transportation are also provided. Drop-in individual counseJing and support groups are available during regular business and evening hours. CJinical Therapy Program: CJinical counseJing continues the empowerment process to women who have experienced domestic violence. The Support Network offers individual and group counseJing by 1icensed psychotherapists and registered clinical interns working under the supervision of local Jicensed therapists. ~Jinical groups and individual counseJing sessions are available each week in both EngJish and Spanish. All therapy and psychoeducational classes are also provided weekly. The Support Network will provide 4 battered women and childrcn with short-term and medium-term cmergency shelter through our: Shelter Services Program: The SUppOll Network's shelter provides a safe place for battered women and their children for an average of 4-6 weeks. Women in residence are given individual and group counseling, assistance in finding permanent housing, and advocacy with social service agencies. At the shelter, we encourage a self-sufficient lifestyle and provide SUPPOll for women to remain employed or in school, if possible. Life skills' workshops are offered in the areas of financial planning, pre-employment training, communication, and parenting. The shelter faciJity has an 18-bed capacity for women and their children. 5. PROJECT PURPOSE AND OBJECTIVES: Specify objectives project intends to accomplish and identify desired outcomes and bencfits. How does the purpose and objectives meet the priority needs? Homelessness, decreased business productivity, increased medical expenses, poor grades and violence among youth are just some of the social symptoms that are manifested due to domestic violence in our homes. If we fail to address the root cause of the more obvious unmet needs that are Jisted above, this cycle of violence will continue to endanger 1he health of our community on several levels. Office of Affordable Housing Standardized Application for Funding FY 05/06 2 2ð-¡1 Because domestic violence is private in nature, we are not reminded daily of its seveIity and the impact it has on our community. Battering is the single largest cause of injury to women in the United Stales, exceeding rapes, -l1uggings and auto incidents combined. One in three women are abused by their intimate partners and the Nomen in Cupertino are not immune to this violence. There were a total of 6,124 domestic violence related calls in Santa Clara County. The SUppOl1 Network meets these needs through comprehensive services. The overall objective of the crisis intervention component is to provide suppol1 services to women in crisis and to empower them to rebuild their lives free of violence. Crisis counselors consistently address safety concems and help clients prepare safety plans. The SUpp011 Network encourages women to make independent decisions regarding their lives and the lives of their children. 30% of all in-person crisis program clients will complete an evaluation of services. The objective of the Clinical Therapy Program is to help women and children address the long-tellli effects of abuse and violence, such as post-traumatic stress, anger, and depression. 65% of clients who have completed at least 15 weeks of individual therapy or one ten week cycJc of a psycho-educational group will increase their Domestic Violence Self Efficacy Score by 25%. The overall objective of the Shelter Services Program is to provide both shol1-term (1-5 nights) and medium-term (4-6 weeks) shelter 75% of female shelter residents will have improved the safety and stability of their living situation. Providing women with immediate shelter, C11Sis intervention and safety planning directly benefits battered women's potentia] to reach financial and physical security. 6. PROJECT MANAGEMENT Briefly describe how the project will be managed and administered, including proposed staff time and staff functions. ~esponsible staff Staff Functions Percentage of time Jerson(s) charged to this activitv Denise Henderson, Responsible for providing or supervIsIng the provision of 50% Director of Client counseling battered women through individual and group Services seSSIOns, information and referral through 24-hour hotline. Supervises all program managers and leads. Lupe Lucero, Shelter Responsible for supervising or providing the provision of case 100% Manager management of women and children in the shelter program. Oversees the day to day operation of the shelter and children's program. Varda Perleman, Provides case management of women and children in the shelter 100% Children's Program program. Assists Shelter Program Manager in the shelter Coordinator operation. Office of Affordable Housing Standardized Application for Funding FY 05/06 3 Jß -1J.... 7. AGENCY DESCRIPTION AND PREVIOUS CDBG, HOME OR ESG ACCOMPLISHMENTS: Please give a brief general description of your agency and tbe services provided. Also provide a brief description of your agency's experience in providing the proposed services. If previously funded, what were goals and accomplishments of CDBG projects. The SUppOl1 Network for Battered Women's mission is to empower our diverse community to live free of domestic vio1ence. We operate Santa Clara County's only 24-hour, toll-free, bilingual (SpanishlEnglish) crisis line for victims of domestic violence. Our counseling program offers crisis counseling, short and long-term therapy, peer support groups and an extensive children's program providing art and play therapy. We have one of only five emergency shelters in the County available specifically for battered women and their children. Clients reside in an apal1ment setting for up to eight weeks, working closely with case managers, child advocates and therapists in structuring a life free from violence. The Support Network provides legal services to assist clients with issues ranging from filing restraining orders to divorce and child custody. Because one in three girls will have been in an abusive, controlling relationship by the time she graduates from high school, we have developed a Tcen Dating Violence program, a model youth development and awareness project, where young people are trained about the dangcrs of dating violence and facilitate presentations to their peers in local high schools and middle schools, including in Cupertino. In addition, we distribute materials throughout Cupel1ino in order to provide women with access to infOlmation and resources. In addition, we present to various audiences on the dynamics of domestic violence and intervention strategies in order to prevent the devastating impact of this crime on Cupertino residents. Our Victim Advocacy Project (V AP) is a unique, innovative program wherein police-reported victims of domestic vio1ence are contacted and provided with critical support and information. The Support Network has been providing domestic violence services for 26 years. In the fiscal year 2003/2004, the Support Network answered 4,195 crisis calls and provided 593 clients with in- person crisis intervention, assisted 339 clients with legal issues, provided clinical counseling to 165 clients, offered SUPP0l1 groups to 190 clients and sheltered 177 women and children for a to1al of 7,339 bednights. Our trained volunteers contributed more than 14,500 hours of community service in the various programs. Support Network has received CDBG funding from Cupertino since 1994, for the purposes of providing counseling, emergency shelter, legal services, and crisis calls for Cupertino women and children who are victims of domestic violence. Over the years, we have provided these essential services for hundreds of Cupertino women and children. We have usually met or exceeded our goals in serving Cupel1ino residents. Office afAffordable Housing Standardized Application for Funding FY 05/06 4 2JJ -13 8. AUDITINFORMATION: Please provide the date of the most recent audit of your organization. Dcscribe any findings or concerns that may have been cited in the audit or in any accompanying management letter particularly any pertaining to the use of CDBG funds. Also, describe any actions taken to correct identified findings or concerns. The completion of the audit for FY0304 was finalized this week and has been sent to Vera Oil. The annual audit confonns to generally accepted accounting princip1es, indicates solvency and addresses the organization's fiscal ability to pelfonn contract services. Office of Affordable Housing Standardized Applicationfor Funding FY 05/06 5 dJJ -IV 9. OTHER SOURCES OF F1JNDS ANTICIPATED FOR THIS PROJECT1: ource Estimated Amount Status Individual Donations $ 300,051 Pending Corporations $ 50,000 Pending Foundations $ 100,000 Pending United Way Grant & Donor Ootions $ 40,000 Pendina Federal Grant to Encouraoe Arrest $ 55.376 Secured State Office of Emeroency Services $ 193.903 Pending Health Services - Maternal and Child Health $ 160,200 Pending County Marriage License $ 58.000 Renewal Countv of Santa Clara - Proiect Rioht Resoonse $ 19,736 Renewal County of Santa Clara - Probation Advocate $ 36,182 Pendino County of Santa Clara - Empowerment $ 28,864 Renewal U nmet Legal Services $ 12,000 Pending ;ities Citv of Carnobell- CDBG $ 4,500 Pending City of Cupertino - CDBG $ 7.000 Pending City of Los Altos- CDBG $ 2.629 Pendina City of Los Altos Hills $ 2.000 Pending Citv of Milpitas - CDBG $ 6,406 Pending City of Mountain View -Genera] Funds $ 32,000 Pending Citv of CUDertino - CDBG $ 1S,412 Pendino City of Santa Clara - CDBG $ 7,420 Pendino Citv of San Jose - CDBG $ 60,000 Pendino City of Sunnyvale - CDBG $ 24,000 Pending Town of Los Gatas - General Funds $ 5.000 Pendino- City of Carnpbell- CDBG $ 4,500 Pendioo- Program Fees $ 26,400 Pending ESTIMATED TOTAL PROJECT COST: $ 1,254,579 I Include all sources of funds including CDBG allocations. Office ofAffordahle Housing Standardized Application for Funding FY 05/06 6 ~() -1S- CITY OF CUPERTINO PROJECT WORK PLAN FY 2005/2006 10 Su AGENCY NAME DA TE PREP ARED2/23/05 art Network for Battered Women Cupertino Families Specific Activities Products or Milestones to be accomplished Benchmarks or Beneficiaries (Use Specific Numerical Data When Possible) For Each Quarter Quantifv When Possible 1st 2nd 3'd 4'h TOTAL The SUppol1 Network will provide battered 10 battered women from Cupel1ino wi1l be served 2 3 2 3 10 women with crisis counseling through case through our crisis intervention program and management, individual and group sessions. clinical counseling program. 1 I 1 I 4 The Support Network wil] provide battered 4 baltered women and their children will be served women and children with short-term and through our Shelter Services Program. medium-teJm emergency shelter through our Shelter Services Program. for Domestic Violence Services PROJECT NAME Standardized Applicationfor Funding FY 05/06 7 Office of Affordable Housing ~ ~ February15.2005 Date Prepared BUDGET For Amount Requested FY 2005/ 2006 AGENCY NAME: Su ort Network for B altered Women PROJECT NAME: Domestic VioJence Services for Cupertino Families CATEGORY BUDGET FOR YEAR SALARIES: Personnel 5,194.00 Benefits 675.00 OFFICE EXPENSE: Rent 500.00 Te1ephone/Fax 631.00 Printing Travel Utilities Office Supp1ies Postage Equipment Maintenance /Repair PROJECT EXPENSES: Accounting Services Auditing Fees Insurance Davis Bacon Compliance PROJECT CONSTRUCTION: Appraisal Engineering Services Architectural! Design Acquisition TOTAL: 7,000.00 N c I ....) -J FY 05106 Standardized Application for Funding 6 Office of Affordable Housing , STANDARDIZED APPLICATION FOR FUNDING -.-". 1. APPLICANT ORGANIZATION: Date: 2/23/05 Agency Name: Economic and Social Opportunities. Inc. Street Address: 1445 Oakland Rd. City: San Jose State: CA -" EXECUTIV)P}~~bOR~ f lï1l11YJ Fulcher. Jr. Signature jj:;?;l;ll / /-L±J.I/ ./ .. , /1 / "/ Phone No: (408) 971-0888 Fax No: (408) 971-2897 E-Mail: tßz(cù,aol.com 2. PROJECT NAME: Housing and Energy Seryices Program Brief Project Description: Provides direct housing services - emergency home repairs. accessibility, safety and energy efficiency improvements to lower income households. Identify City of Cupertino Consolidated Plan Priority Needs (see attached): Policy 3-8: Maintenance and Repair. Assist very low & low income homeowners & rental property owners in maintaining & repairing their housing units. Policy 3-10: Encourage energy conservation in all existing.. .. Project Addrcss/Location: Proiect Services are provided City-Wide CONTACT PERSON/TITLE: Tommy J. Fulcher. Jr. PresidentlCEO Phone No: (408)971-0888 Fax No: (408)971-2897 E-Mail: tf3z(cù,aol.com 3. FUNDS REQUESTED: $ 30.000 Total Project Costs $2.113.160 Is this a Public Service Project: Yes D No [8J Cost Per Service Unit or Per Client: $2.142.86 Funds Requested from Cupertino in FY 004/05:$45.000 Funds Received in FY 04105: $45.000 Number of proposed unduplica1ed Cupertino beneficiaries: 14 households Number of proposed unduplicated Cupertino beneficiaries at or below CUlTent countywide median Income: 0-30% (Extremely 10w) 3 31-50% (Very low) 4 51-80% (low) 7 CityafCupertino Standardized Applicationfor Funding FY 05/06 2fJ -,t 4. PROJECT DESCRIPTION AND NUMBER OF UNDUPLICATED CLIENTS SERVED: Provide a brief description of the specific project being proposed. This description should clearly state what the project intends to provide or accomplish and the specific activities for which funds will be used. It should describe the City of Cupertino target population and geographic boundaries of target areas. Also indicate the specific type and number of total unduplicated project beneficiaries (e.g. 50 lower income families, 25 homeless persons, 100 lower income households, etc.). ESO's Housing and Energy Services Program will provide home repair andlor improvement services to a minimu m of fourteen (14) households. SERVICES include, but are not limited to: Safety Inspectionl Assessments: testing of gas appliance to check for proper combustion & carbon monoxide (CO) levels, accessibility evaluations and screenings for potential lead paint hazards. Healtb & Safety Improvements: edncation on lead paint hazards, insta1lation of CO & smoke detectors, repair of broken doors & windows; repair of gas appliances; construction of wheelchair ramps & special steps; installation of grab bars, handrails and other assistive eqnipment. Emergency Home Repairs: repair of plumbing fixtures; replacement of water heaters, etc. Energy Conservation Improvements: installation of insulation, weatherstripping, caulking, and energy efficient lighting. PERSONNEL: All activities are performed by program staff - i.e., recruitment & qualification of eligible households, housing assessments, preparation of work orders, wheelchairlstep design, construction/installationlrepair work, and quality assurance inspection of completed work. TARGET GROUPS: Very low income senior, physically disabled and female headed households. Home repair services are limited to homeowners only. Energy conservation and safety improvements are available to both homeowners and renters, with landlord approval. LEVERAGED RESOURCES: Fleet of twelve vehicles and over $15,000 in diagnostic and construction equipment. Appliance testing, lead-safe worker training and weatherization/construction training is funded through federal grants. For FY 2005-06, we anticipate our federal energy assistance program to exceed $1.1 mi1lion. S. PROJECT PURPOSE AND OBJECTIVES: Specify objectives project in lends to accomplish and identify desired outcomes and benefits. How does the purpose and objectives meet the priority needs? OBJECTIVE: ESO's Housing and Energy Services Program will assist a minimum of fourteen (14) low income Cupertino households. OUTCOMES & BENEFITS: Project will improve health & safety conditions in client homes, preserve affordable housing, increase housing opportunities for physica1ly limited individuals, enable seniors to stay in their homes longer & avoid placement in nursing homes, and decrease home energy costs through energy efficiency improvements thereby making housing more affordable. The repair of minor problems reduces the need for costly housing rehabilitation. Wheelchair ramps and grab bars enable disabled individuals to remain independent and self-reliant and rednces the number of emergency response calls (i.e., 911) required by people who have fallen in their homes. Screening for lead paint hazards and gas appliance tes1ing help household members recognize and deal with the possible harmful environmental conditions in their homes. Insta1lation of CO detectors and smoke alarms provide an ongoing margin of safety that many households ca¡mot afford or simply neglect to install or maintain. Project addrcsses the following Consolidated Plan policies: #3-8 Maintenance and Repair, #3-10 Energy Sonservation of existing residence, and #3-11 Special Needs Honseholds. City oj Cupertino Standardized Application Jor Funding FY 05/06 2 J.ø-11 6. PROJECT MANAGEMENT Briefly describe how the project will be managed and administered, including proposed staff time and staff functions. Overall responsibility for the management of the Housing and Energy Services Program rests with the Division's Director. In addition to the Director, staffing for the proposed project includes a Management Analyst, Program Coordinator, Community Workers and Work Crews consisting of Housing Technicians and Weatherization Installers. These individuals are supported by office staff consisting of an Office Manager and Department Specialists. Both field and office staff is multi-cultural and are fluent in English, Spanish, and Vietnamese. The Program Coordinator and Community Workers are responsible for the recmitment and qualification of eligible households, assessment of client homes, preparation of preliminary work orders, and the inspection of completed work to ensure proper execution of the work orders and client satisfaction with the services provided. Work orders are implemented by crews (i.e., Housing Technicians & Weatherization Installers) under the supervision of the Program Coordinator. Monitoring of the program's activities and progress toward contractual goals is performed through the review of monthly activity reports submitted to the agency's PresidentlCEO and Board of Directors. 7. AGENCY DESCRIPTION AND PREYIOUS CDBG, HOME OR ESG ACCOMPLISHMENTS: Please give a brief general description of your agency and 1he services provided. Also provide a brief description of your agency's experience in providing the proposed services. If previously funded, what where goals and accomplishments of CDBG projects. ESO, a private non-profit public benefit corporation, has served as the state designated Community Action Agency for Santa Clara County since 1970. ESO's mandate is to assist families and individuals to become independent and self-sufficient. In pursuit of this goal, ESO administers a variety of programs that reflect the agency's holistic approach to solving the problems of low income families. Services currently provided by ESO programs include: job placement, center-based & family day care, substance abuse counseling, AIDS case management, and utility payment assistance. ESO has been operatiug housing improvement services such as those included in this proposal since 1976. ESO's Housing and Energy Services department serves over 6,000 low income, Santa Clara County Residents annually. Historically, ESO's programs have met or exceeded all contract objectives for our CDBG funded activities for over 20 years. Under ESO's current City of Cupertino CDBG con1ract, ESO has met both the first and second quarter goals. City of Cupertino Standardized Application for Funding FY 05/06 3 LD ~go 8. AUDIT INFORMATION: Please provide the date ofthc most recent audit of your organization. Describe any findings or concerns that may have been cited in the audit or in any accompanying management letter particularly any pertaining to the use of CDBG funds. Also, desClibe any actions taken to correct identified findings or concerns. ESO's organization-wide financial audit for the period July I, 2003 through June 30, 2004, was completed on December 15, 2004. ESO's audit did not include any findings or concems pertaining to the use of CDBG or any other funds. 9. OTHER SOURCES OF FUNDS ANTICIPATED FOR THIS PROJECT!: SOURCE ESTIMATED AMOUNT STATUS" 45,000 Application Submitted Cupertino CDBG 560,000 Application Submitted San Jose CDBG 89,160 Application Submitted Urban County CDBG 80,000 Application Submitted Milpitas CDBG 60,000 Application Submitted Palo Alto CDBG 30,000 Application Submitted Campbell CDBG 30,000 Application Submitted MountainView CDBG LlliEAP 1,060,000 Anticipated contract renewal DOE 159,000 Anticipated contract renewal ESTIMATED TOTAL PROJECT COST: $2.113.160 (Should equal total project cost on cover page) 1 Include all sources of funds including CDBG allocations. ~, Should indicate the status of commitment of funding source, i.e. secured, corrunitted or application pending with anticipated dates of final funding decisions. City of Cupertino Standardized Application for Funding FY 05/06 4 J.JJ -JI City of Cupertino ~ Standardized Applicatianfor Funding FY 05/06 TOTAL PROJECT CONSTRUCTION Appraisal Engineering Services Architectural/Design Acquisition 45,000 IVliscellaneous Materials 80 5,250 Insurance Davis Bacon Compliance PROJECT EXPENSES Accounting Services Auditing Fees 3,800 360 710 Postage Equipment l\tIaintcnance /Repair 390 60 490 Oftïce Supplies Telephone/Fax Printing Travel Utilities 1,930 560 4,380 140 40 OFFICE EXPENSE Rent SALARIES: Personnel Benefits 20,760 6,050 CATEGORY BUDGET FOR YEAR Project Name Housin Services Pro ram Agency Name 11. Economic and Social o ortunities 1nc ESO BUDGET For Amount Requested FY 2004/2005 Date Prepared Februar 23. 2005 C"\ ~ I ~ CITY OF CUPERTINO COMMUNITY DEVELOPMENT BLOCKGRANT (CDBG} PROGRAM SECOND YEAR FVNDJN:G=CYCLE FY 2005/2006 STANÐARÐ1ZEDAPl'LICA-'I'JON FOR FUNDING 1. APPLICANT ORGANIZA nON: Date: February 28. 2005 Agency Name: Midpeninsula Citizens for Fair Housinq City Palo Alto State: CA Signatur . Phone No: 510-581-9380 Fax No 510-537-4793 E-Mail: marqie@echofairhousinq.orq 2. PROJECT NAME: Fair Housinq Services Brief Project Description Fair housinq services throuqh education, investiqation of discrimination complaints, housinq audits. and enforcement of fair housinq laws in the City of Cupertino. IdentifY City of Cupertino Consolidated Plan Priority Needs (see attached): Goal E: Equal Access to Hous- inq Opportunities. Policy 3-12: Support proqrams & orqanizations that seek to eliminate housinq discrimination. Project AddresslLocation: 457 Kinqsley Avenue, Palo Alto, CA 94301 CONTACT PERSON/TITLE: Anqie Watson-Haiiem. Fair Housinq Specialist Phone No: 650-327-1718 Fax No: 650-327-1859 E-Mail mcfhousinq@cs.com 3,- FUNDS REQUESTED: $10.500 Total Project Costs$64.930 Is this a Public Service Project Yes D No ~ Cost Per Service Unit orPer Client~$52.50 per hour Funds Requested from Cupertino in FY 004/05:$10.100 Funds Received in FY 04105: $10.200 Number of proposed unduplicated Cupertino beneficiaries: 46 households + 6 audits Number of proposed unduplicated Cupertino beneficiaries at or below current countywide median mcome: 0-30% (Extremely low) Office of Affi>rdable Housing 3 31-50% (Very low) 3 51-80% (low) 4 Standardized Application for Funding FY 04/05 I 2JJ -6 L{ ~. PROJECT DESCRIPTION AND NUMBER OF UNDUPLlCATED CLIENTS SERVED: Provide a brief description of the specific project being proposed. This description should clearly state what the project intends to provide or accomplish and the specific activities for which funds will be used. It should describe the City of Cupertino target populaÜon and geographic boundaries of target areas. Also indicate the specific type and number of total unduplicated project beneficiaries (eg. 50 lower income families, 25 homeless persons, 100 lower income households, etc.). This project will address the problem of illegal housing discriminaUon in the City of Cupertino. Under federal and state laws it is illegal to deny housing to a person based on race, color, creed, gender, sexual orientation, naUonal origin, age, marital status, presence of minor children, disability, or any other arbitrary reason. As a result of MCFH's educational and outreach efforts, the City of Cupertino's residents and housing providers are becoming more informed of their rights, responsibiliUes, and legal protecUons from discriminaUon. We will provide the following services: (1) Conduct an Owner/Manager training; (2) Conduct 4 fair housing presentaUons; (3) Distribute 1,000 brochures at public 10caUons, such as libraries, community centers, government offices, etc; (4) Staff booth at the TCAA Expo; (5) Conduct a Fair Housing Month activity; (6) Broadcast 40 public service announcements ~ver local radio and television; (7) Provide informaUon & referrals to inquines regarding discrimination & landlord7tenant issues,_& availability pf housing to 35 households; (8) Provide informaUon, investigaUon, counseling, legal referral, & follow-up services, as appropriate, to 11 persons with allegations of illegal discriminaUon; (9) Conduct a random fair housing audit of 6 properties to determine levels of illegal discriminaUon and offer training where discriminaUon is suspected; (10) Recruit, train, and maintain adequate pool of trained testers and conduct 1 tester training; (11) Maintain panel of 8 cooperating attorneys and conduct an Attorney Training; (12) Attendance at 4 fair housing collaboraUve meeUngs. .5. PROJECT PURPOSE AND OBJECTIVES: SpecifY objecÜves project intends to accomplish and identifY desired outcomes and benefits. How does the purpose and objecÜves meet the priority needs? State and federal fair housing laws assure that everyone has the right to be treated in terms of his or her individual merits and qualificaUons in seeking housing. Further, the City of Cupertino Housing Element dictates, that "a fundamental right is the ability for all persons to have equal access to housing, regardless of factors such as religion, ethnicity, age or sexua1 orientaUon. It is important that the City conUnue to ensure equal access to housing and to support groups and organizaUbns that provide fair housing counselinglinformaUon services." Unfortunately, discriminaUon in housing still occurs, disrupUng the lives of vicUms and damaging the quality of life in our community. The need for fair housing services is illustrated by the fact that in the City of Cupertino service area, MCFH has consistently provided information, investigaUon, counseling, legal referral, and follow-up services to residents. In order to meet the priority needs, the objecUves of the FY 2005-06 program are (1) to assist households who feel that housing discrimination has interfered with the achievement of their housing goals; (2) to educate households regarding fair housing laws and resources for resolving discrimination and landlord and tenant issues; (3) to educate housing providers and their agents regarding fair housing law and methods of compliance; (4) to invesUgate allegaUons of discriminaUon and enforce fair housing laws; (5) work with other community stakeholders to provide fair housing presentations and services; (6) to approach fair housing discrimination in a proactive manner by conducting fair housing audits; (7) to attend collaborative meeUngs for exchange of informaUon and to further staff education as pertains to fair housing. Office 0/ Affordable Housing 2 Standardized Application/or Funding FY 04/05 2/) -ð 5' 6. PROJECT MANAGEMENT Briefly describe how the project will be managed and administered, including proposed staff time and staff functions. MCFH's management structure remains basically the same as during our previous years of work for the City. The Executive Director provides administrative oversight, and the Board of Directors, which meets monthly or when necessary, makes major policy decisions. The Executive Director monitors progress toward achieving program objectives through oversight of monthly progress reports. Direct responsibility for project work rests with the Fair Housing Specialist. Her responsibility includes telephone counseling, conciliation between complainants and owners or managers, testing of alleged discriminatory practices, community education, and referral to attorneys or other enforcement agencies. She is responsible for data collection and reporting. MCFH has a full-charge bookkeeper that handles all aspects of bookkeeping including general ledger, accounts payable/receivable, and payroll. MCFH's operational management includes the following cost-cutting measures: (1) rented space in housing shared by other non-profits; (2) shared use of copy machine; (3) shared use of meeting rooms and facilities; (4) conducting careful cost comparisons when shopping for services and supplies; (5) publishing and printing our own outreach materials. 7. AGENCY DESCRIPTION AND PREVIOUS CDBG. HOME OR ESG ACCOMPLISHMENTS: Please give a brief general description of your agency and the services provided. Also provide a brief description of your agency's experience in providing the proposed services. Ifpreviously funded, what where goals and accomplishments ofCDBG projects. MCFH satisfies the HUD definition of Fair Housing Enforcement Organization (FHO) and Qualified Fair Housing Enforcement Organization (QFHO). MCFH has 40 years experience in testing for fair housing violations and enforcement of meritorious claims, and is one of the oldest fair housing organizations in the nation having pioneered many of the investigative techniques, which are now standard procedures across the country. The following are accomplishments for fiscal year 2003-2004: Owner/Manager Training 1 1 100% Staff information booth 1 1 100% Fair Housi Presentations 6 6 100% Brochure distribution 1.000 2.567 257% Staff booth at TCAA Expo 1 1 100% Staff booth at Abilities Expo 1 1 100% Fair Housing Month activity 1 1 100% Broadcast PSA's 40 120 300% Provide information & referral 20 49 245% Provide intake & education 5 2 40% Provide investigation & enforcement 6 6 100% Recruit & maintain 20 testers 1 2 200% Attomey's Workshop 1 1 100% Attend fair housing coalition meetings 4 3 75% City a/Cupertino S/andardized Application/or Funding FY 05/06 3 :JJJ -!~ 8. AUDIT INFORMATION: Please provide the date of the most recent audit of your organization. Describe any findings or concerns that may have been cited in the audit or in any accompanying management letter particularly any pertaining to the use of CDBG funds. Also, describe any actions taken to correct identified findings or concerns. The most recent financial audit was issued in September 2004 by the firm of Robert L. Hicks, CPA. No management letters were issued as a result of the audit and no problems were found concerning the use of COSG funds. See financial audit appended to this proposal. 9. OTHER SOURCES OF FUNDS ANTICIPATED FOR THIS PROJECT!: SOURCE ESTIMATED AMOUNT STATUS" Applica~on pending - CUDertino COSG $10,500 ADril 2005 Applica~on pending- Menlo Park GF $7,590 June 2005 Application pending- Redwood City COBG $42,210 March 2005 Applica~on pending - Santa Clara Co COSG $3,675 May 2005 Oiscre~onarv funding $955 Secured/Committed ESTIMATED TOTAL PROJECT COST $64,930 (Should equal total project cost on cover page) 1 Include all sources of funds including CDBG allocations. 2 Should indicate the status of commitment of funding source, i.e. secured, committed or application pending with anticipated dates of final funding decisions. City afCupertino 4 Standardized Application for Funding FY 05/06 2JJ -37 CITY OF CUPERTINO PROJECT WORK PLAN FY 2005/2006 10 2005 25 DATE PJt1<;PARED Februa nsl1la Citizerts for AGENCY NAME Midpe. TOTAL Benchmarks or Beneficiaries For Each Quarter Quantifv When Possible 2nd Ji'if ¡tn 1 ,[ Products or Milestones to be accomplished (Use Specific Numerical Data When Possible) Bousihg Services Specific Activities Fair PROJECT NAME 1 4 1,000 1 1 40 35 11 6 1 1 4 1 1 1 1 1 250 ] 250 I 250 I 250 1 1 10 10 10 10 9 9 9 9 3 2 3 3 6 1 - - - 1 1 1 1 1 Standardized Application for Funding FY 05/06 5 o radio and/or 1 One tráining Four trainings 1,000 brochures One outreach to Owners/Managers One activity 1 psa disseminated each quarter oVer television statio Respohd to 35 Eleven cases Six properties Provide one training Conduct an Attorney Training Attend four meetings ns inquiries 1. Conduct Owner/Manager Training 2. Conduct fair housing presentations 3. Distribute brochures 4. Staff booth at rCM Expo 5. Fair Housing Month activity 6. Broadcast pUblic service announcements over local radio and television 7. Provide information & referrals 8. Provide information, coun$eling, investigations, and enforcement 9. Conduct a random fair housihg audit of Cupertino properties 10. Recruit, train, and maintain tester pool 11. Maintain panel of 8 cooperating attorneys 12. On"going attendance at fair housing collaborative meetings J; \ City afCupertino ~ BUDGET Amo\lnt Req\leste<l FY 2004/2005 For 11 25, 2005 Date Prepared: Februa Housin Fair Agency Name: Midpeninsula Citiz~ns for Services Name: F Project BUDGET FOR YEAR CATEGO~Y SALARIES Personnel Benefits 5,447 U86 1,348 832 16 50 3 52 31 172 44 50 U91 8 /Repair OFFICE EXPENSE: Rent TelepþonelFax Printing Travel Cons\lltant Services Office S\lpplies Postage Eq\lipment Maintenance Training/Ed\lcation MembersµipslPublitations Fair Housing Testibg Expenses Advertising - 37 33 PROJECT EXPENSES: Acco\lnting Services A\lditing Fees Insurance Davis Bacon COmpliance PROJECT CONSTRUCTION: Appraisal Engineering Senices ArchitecturallDesigo Acq\lisition Standardized Application/or Funding FY 05106 6 10,500 TOTAL: City o/Cupertino l;; ~ .....s;:, CITY OF CUPERTINO COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM SECOND YEAR FUNDING CYCLE FY 2005/2006 STANDARDIZED APPLlCA nON FOR FUNDING 1. APPLICANT ORGANIZATION: DATE: February 18,2005 Agency Name: Cupertino Community Services Street Address: 10104 Vista Drive City: Cupertino Zip: 95014 EXECUTIVE DIRECTQR:. Jac!yn Phuong Fabre ,//- /,,,,/..)...- ..-.~ S· .' ~~..-..., \ 19nature: ( " // .,' <~/- . /,.__~-~~-_':;> ~./.>< ~- ¡; Phone No: 408-255~8033 '.-"", Fax No: 408-366-6090 Emaìl: i ac 1 vnf@cuoertinocommunitvservices.org 2. PROJECT NAME: Affordable Housing Program Brief Project Description: CCS has successfully implemented the Affordable Housing Program for the City of Cupertino for the past twe1ve years. The CCS Affordable Housing Program consists of administering the Cupertino Below Market Rate (BMR) Rental Program and Sales Program. as well as the management of CCS Transitional Housing Program. Identify City of Cupertino Consolidated Plan Priority Needs (see attached): Affordable Renter units for all size households (0-30% H) (30-50% H) (50-80% L): Affordable Owner units (0-30% H) (30-50% M) (50-80% L). Project AddresslLocation: 10104 Vista Drive, Cupertino 95014 CONTACT PERSON/TITLE: Erica Head1ey/Director of Housing Services Phone No: 408-255-8033 Fax No: 408-366-6090 Email: ericah@cuoertinocommunitvservices.org 3. FUNDS REQUESTED: $65,000 Total Project Costs: $218,052 Is this a Public Service Project: Yes X No 0 Cost Per Services Unit or Per Client: $500/application Funds Requested from Cupeltino in FY 04/05: $65.000 Funds Received in FY 04/05: $65.000 Number of proposed unduplicated Cupertino beneficiaries: 250 households annually Numbcr of proposed unduplicated Cupertino beneficiaries at or be10w cun'ent countywide median income: 0-30% (Extremely low) 15% 31-50% (Very low) 50% 51-80% (Low) 35% City of Cupertino Standardized ApplicationJor Funding FY 05/06 1 20 -1D 4. PROJECT DESCRIPTION AND NUMBER OF UNDUPLICATED CLIENTS SERVED: Provide a brief desctiption of the specific project being proposed. This description should clearly state what the project intends to provide or accomplish and the specific activities for which funds will be used. It should describe the City of Cupertino target population and geographical boundaries of target areas. Also indicate the specific type and number of total unduplicated project beneficiaties (e.g. 50 lower income families, 25 home1ess persons, 100 lower income households, etc.). According to the Citv of CU/Jertino General Plan. it is estimated that 1,547 households in Cupertino are considered "very-low income" and 801 households are "low-income". Overall, it states that in 2001 at least 1.651 of these lower income households are "overpaying" for housing (paying more than 30% of their income). Many residents are one paycheck away from homelessness; increasingly, professionals find themselves in this situation. Cupertino Community Services, Inc. (CCS) addresses the needs for affordable housing available to the homeless to moderate-income members in our community. CCS has successfully implemented the Affordable Housing Program for the City of Cupertino for the past thirteen years. The CCS Affordable Housing Program administers the Cupertino Below Market Rate (BMR) Rental Program and Sales Program, as well as owns and manages the CCS Transitional Housing Program. The BMR Rental Program places low and very low income residents in over 115 BMR rental units. CCS documents eligibility and maintains an open working waiting list for prospective tenants. CCS re- qualifies all tenants on the anniversary of their move-in date or when the HUD guidelines are announced. CCS also screens and places eligible seniors into affordable units identified by the City. Currently, CCS manages 10 units at Chateau Cupertino and provides subsidies for very low income seniors to allow them to stay at The Chateau. The BMR Sales Program identifies, qualifies and places median and moderate income home buyers. CCS qualifies and maintains a waiting list for future sales projects. CCS also administers any resale of BMR purchased units to appropriate qualified buyers. CCS staff conducts annual residency verifications and audits. The Transitional Housing Program is a four-plex that houses up to 22 homeless men, single mothers and children. Successful graduates of the Rotating Shelter Program and referred women and children qualify for this program for a maximum of two years. CCS provides on-going intensive case management, supervision and resources to ensure the progress of these tenants in becoming self sufficient. CCS creates and distributes outreach materials to publicize the availability of all Affordable Housing Programs. CCS staff provides annual updated BMR informational brochures and statistical information to the City and the public. Staff works with the Housing Commission to ensure that the Program follows City goals and objectives on a continuous basis. Do to the nature of the affordable housing crisis in the Silicon Valley, ccs not only works to place households in the BMR Program but offers case management to find appropriate housing for all populations. City of Cupertino Standardized Application for Funding FY 05/06 2 2-0 -q I 5. PROJECT PURPOSE AND OBJECTIVES: Specify objectives project intends to accomplish and identify desired outcomes and benefits. How does the purpose and objectives meet the priority needs. Each potential participant is carefully screened to ensure they qualified based on the guidelines set by the City of Cupertino. The Affordable Housing Program objectives are: o To provide & maintain an adequate supply of residential units for all economic ser<ments; o To provide support to the City of Cupertino to meet their J!oals for affordable housinJ!; o To advocate for housinJ! that is affordable for a diversity of Cupertino households; o To assist the participants with findinJ! secure hOUSÍ11J!. CCS' annual project outcomes arc: o 115 BMR rental units will be occupied; o Maintain BMR sales waitinJ! list and notification list. o All BMR rental units & sales homes will be verified annually; o 22 homeless men, women & children receive shelter & case manaJ!ement in the Transitional HousÍ11f! ProJ!ram. 60% will find stable housinf! upon leavinJ! the Transitional HOUSÍ11r< Prof!ram. CCS' Transitional Housing and the Cupertino Below Market Rate Program further the goals stated in the CutJertino General Plan: Goal A - An adequate supply of residential units for all economic segments; Goal B - Housing that is affordable for a diversity of Cupertino households. 6. PROJECT MANAGEMENT Briefly describe how the project will be managed and administered, including proposed staff time and staff functions. Director of Housing Services (95%): manages all aspects of the Affordable Housing Program; conducts intake, assessment and placement of applicants; maintains suitable waiting list; develops and publish outreach materials; ensures compliance with local, state and federal regulations; maintains statistics for reports and funding; completes funding requests and reports; conducts annual audits & trainings; advises City staff & Housing Commission on Program and community trends/needs; provides support services: volunteer coordination, community outreach, community relations. Screen and place all BMR sales applicants. Program Manager (40%): manages day-to-day operations of Transitional Housing Program; provides on-going case management. Case Manager (75%): assists in the administering of the Affordable Housing Program; provides on- going case management. City of Cupertino Standardized Applicationfor Funding FY 05/06 3 2fJ :'-1:L 7. AGENCY DESCRIPTION AND PREVIOUS CDBG, HOME OR ESG ACCOMPLISHMENTS: Please give a brief general desCliption of your agency and the services provided. Also provide a brief description of your agency's experience in providing the proposed services. If previously funded, what were goals and accomplishments of CDBG projects. For the past 30 years, CCS has been the primary source of emergency services for families and individuals in the West Valley area, which consists of West San Jose, Cupertino, Los Gatos, Monte Sereno and Saratoga. Programs include a Food Pantry, Clothing Closet, Emergency Cash Assistance, Homeless Shelter, Transitional Housing and Below Market Rate Housing. Each year, over 3,500 individuals utilize CCS' programs. CCS has successfully implemented the Affordable Housing Program for the City of Cupertino for the past thirteen years. The CCS Affordable Housing Program consists of administering the Cupertino Below Market Rate (BMR) Rental Program and Sales Program. During the last two years, the BMR Rental Program increase it's inventory by 59%. CCS also qualified 21 homebuyers and is currently working to close escrow on the final homes as they are completed. CCS is a community based organization and places an emphasis on community involvement. We seek the feedback from the service population with periodic client surveys. Case managers receive input from clients and share them with all program staff on a regular basis. Additionally, CCS is a small agency where Program Directors and the Executive Director come in daily contact with clients. This allows for direct community communication with CCS management. Through immediate and ongoing assistance and the" continuum of care, " CCS will continue to improve the general welfare of all economic segments and the diversity of our service area. 8. AUDIT INFORMATION: Please provide the date of the most recent audit of your organization. Describe any findings or concems that may have been cited in the audit or in any accompanying management letter particularly any pertaining to the use of CDBG funds. Also, describe any actions taken to correct identified findings or concerns. We received a clean audit with no accompanying management letter for the fiscal year 2003/2004. City oj Cupertino Standardized Application for Funding FY 05/06 4 ;)J) -9 .3 9. OTHER SOURCES OF FUNDS ANTICIPATED FOR THIS PROJECT!: SOURCE ESTIMA TED AMOUNT STATUS City of Cupertino-CDBG 65,000 Pending HUD 82,533 Committed Salvation Army 1,200 Committed CCS - Transitional Rental 40,000 Anticipated IncOlne CCS - Reserves 29,319 Anticipated ESTIMATED TOTAL PROJECT COST: $218.052 (Should equal total project cost on cover page) Include all sources of funds including CDBG allocations. 2 Should indicate the status of commitment of funding source, i.e. secured, committed or application pending with anticipated dates of final funding decisions. City of Cupertino Standardized ApplicationJor Funding FY 05/06 5 2Ø -91-( CITY OF CUPERTINO PROJECT WORK PLAN FY 200512006 2005 18 DATE PREPARED Februar Services AGENCY NAME Cupertino Communi! Benchmarks or Beneficiaries For Each Quarter Quantify When Possible 2nd 3rd 4th ram Products or Milestones to be accomplished (Use Specific Numerical Data When Possible) Pro PROJECT NAME Affordable Housin Specific Activities · Update informational packets annually (i.e. application, trifolds, website, etc.). · Distribute packets to appropriate locations (i.e. library, City Hall, schoo districts, Community Centers, etc.). Tor AL x x x 1st x · To be done on an as needed on- going basis. ( minimum of four annually) · To be done annually/to follow HUD release dates BMR Program for Provide PR . x x · To be done annually/to follow HUD release dates x x x x x x x x x · Keep adequate households for vacancies. · To be done annually/to follow HUD release dates · On-going · Process applications (inc. nterviews and re-certifications). · Maintain active waiting list and al units occupied. · Audit participating rental complexes and sale units. Work with the Housing Commission for advocating according to the City goals for affordable housing. 23 8 5 5 5 women & children & case homeless men, receive shelter management 22 wil & case · Provide shelter management StandardIzed App/¡catlOn for Fundmg FY 05/06 6 City of Cupertino ~ ~ ~ BUDGET For Amount Requested FY 2005/2006 Date Prepared: Februarv 18. 2005 - BUDGET FOR YEAR - - - - - - Standardized Application for Funding FY 05/06 7 Services Agency Name: Cupertino Communi! ram Pro Affordable Housin Name: Project $50,000 CATEGORY SALARIES: Personnel Benefits $15,000 OFFICE E Rent Telephone/Fax Printing Travel Utilities Office Supplies Postage Equipment MaintenancelRepair XPENSE: PROJECT CONSTRUCTION: Accounting Services Auditing Fees Insurance Davis Bacon Compliance PROJECT CONSTRUCTION: Appraisal Engineering Services Architectural/Design Acquisition $65,000 TOTAL: City of Cupertino &: I -\J ~ City of Cupertino Fiscal Year 2005-06 Annual Action Plan tffYOF CUPEIQ1NO Approved by City Council ;(Ø -q1 CITY OF CUPERTINO, CALIFORNIA 2005 PROGRAM YEAR ANNUAL ACTION PLAN FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM INTRODUCTION The Annual Action Plan is a one-year plan which describes the eligible programs, projects and activities to be undertaken with funds expected during the program year (Fiscal Year 2005-2006) and their relationship to the priority housing, homeless and community development needs outlined in the Consolidated Plan. FEDERAL RESOURCES The City of Cupertino's Annual Action Plan for the 2005-06 Program Year is a comprehensive approach to addressing the immediate community needs of people who are very low and low income. The Action Plan is based on a Community Development Block Grant (CDBG) entitlement of $434,807 that the City anticipates will be received from the federal Department of Housing and Urban Development (HUD). Exhibit A describes the agencies proposes to receive funding in the 2005-06 fiscal year. Also detailed in the exhibit are the goals and proposed funding amount for each of the agencies. Anticipated CDBG program income during the 2004-05 Program Year is estimated to total $40,000 derived from outstanding rehabilitation program loans. A portion of that program income will be allocated to support Public Service activities. The city of Cupertino will allocate $71,200 to public service activities. Consistent with CDBG regulations, this amount represents no more than 15% of the combined total of the City's 2004-2005 Program Year income and the 2005-06 entitlement. In 1999 HUD informed the Santa Clara County that the San Jose Metropolitan Statistical Area is one of the high-income areas where the income limits were increased to the actual 80% of median income, adjusted for household size. The City of Cupertino will continue to use the actual 80% of median income limits for all of its CDBG programs in the 2005 Program Year. Individual activities may use a lower income eligibility criterion. OTHER RESOURCES Housing Mitigation Program The Office and Industrial Mitigation Program acknowledges housing needs created by the development of office and industrial projects. A fee is applied to new square footage of office and industrial development in the City. The fees collected are deposited in the 20 --'7 f City's Affordable Housing Fund and are to be used for the provision of affordable housing. The City's Residential Mitigation Program applies to all new residential development of one unit or greater. Residential developers are required to designate at least 15% of the units in a development as affordable. These units are identified as the "BMR" (Below Market Rate) units. For developments of six or fewer units, the developer may pay a fee in-lieu of building the affordable units. All affordable units developed under the BMR program must remain affordable for 99 years from the date of first occupancy and, if for sale units are resold during that period, a new 99 year time period is established. The City administers the Affordable Housing Fund, which is currently supported with fees paid through the Housing Mitigation Program. Potential options for use of the housing funds include: a. Development of new affordable units. b. Conversion of existing market rate units to affordable units. c. Down payment assistance programs. d. Second mortgage programs. Cupertino Community Services - Cupertino Community Services (CCS) is a non-profit organization that assists in administering housing programs On behalf of the City of Cupertino. CCS administers the Rotating Shelter Program for homeless individuals and also manages a transitional housing facility. Further, CCS acts as the administrative agent on behalf of the City in managing and monitoring the BMR program. "Move In For Less" Program - In cooperation with the Tri-County Apartment Association, this program recognizes the high cost of securing rental housing. The program is geared to classroom teachers in public or private schools who meet income criteria. Apartment owners/managers who agree to participate in the program require nO more than 20% of the monthly rent as a security deposit from qualified teachers. This reduced security deposit hopefully makes it more financially feasible for a teacher to move into rental housing. Mortgage Credit Certificate (MCC) Program -The MCC program provides assistance to first-time homebuyers by allowing an eligible purchaser to take 20% of his or her annual mortgage interest payment as a tax credit against federal income taxes. Santa Clara County administers the MCC Program on behalf of the jurisdictions in the County, including Cupertino. The program does establish maximum sales price limits on units assisted in this program and, due to the high housing costs in Cupertino, there have been few households assisted in Cupertino in recent years. ~ -91 Second Unit Program -- The City's Second Unit Ordinance allows an additional unit to be built on any single-family residential parcel. The objective of this Ordinance is to encourage additional units on already developed parcels, such as parcels with single- family dwellings. Teacher Housing Assistance Program - The City of Cupertino has made up to $200,000 available to assist qualified teachers in the Fremont High School, Cupertino Union and Foothill-De Anza Community College Districts for the purchase of a home within the City of Cupertino corporate limits. Neighborhood Housing Services Silicon Valley (NHSSV), administers the program for the City of Cupertino for a $20,000 fee. Below are some program highlights: · Maximum loan amount of $66,666 per household · Loans are 0% interest and deferred until the change of title, refinance for cash out, or the end of the 30-year loan term, whichever comes first. · Loan is subject to a 45-year affordability restriction that is recorded against the property. · Resale restrictions will apply to the new home. · Home to be purchased must be located within the City of Cupertino corporate limits. Density Bonus Ordinance -- The City's Density Bonus Ordinance allows a 25% increase in density for developments greater than 5 units that provide a proportion of units for very low or low-income households or housing for senior citizens. In addition to the density bonus, certain concessions can also be provided to the development, which can include: a. Reduction of Parking Requirements, b. Reduction of Open Space Requirements, c. Reduction of Setback Requirements, d. Approval of Mixed Use Zoning, e. Reduction of Park Dedication Fees, f. Reduction of application or construction permit fees, or g. Provision of tax-exempt or other financial assistance. CITIZEN PARTICIPATION The Housing Services Division of the Community Development Department is the lead agency for overseeing the development of the Consolidated Plan and Annual Action Plan. J~ - { (J{) This Annual Action Plan development process began with an advertised public hearing, held by the Cupertino Housing Commission on March 16, 2005 to make funding recommendation to the city council. In addition, to the public notice, written notification of the hearing was made to numerous non-profit service agencies and the city's CDBG Steering Committee for the purpose of gaining greater input for determining the best use of anticipated federal funds for addressing community needs. The Annual Action Plan was distributed to the thirty (30) agencies on the City of Cupertino's mailing list (see Exhibit B). Agencies were encouraged to comment on the document. The City Council held an advertised public hearing on April 5, 2005, to determine the allocation of CDBG funds for the 2005 Program Year. The Annual Plan 30 day public review period occurred April 1 through May 3, 2005. Update to address public comments. CONSULTATION WITH OTHER JURISDICTIONS As standard practice, CDBG entitlement jurisdictions from throughout Santa Clara County meet at least quarterly to discuss issues of common interest. Meeting agendas cover such topics as projects receiving multi-jurisdictional funding, performance levels and costs for contracted public services, proposed annual funding plans, HUD program administration requirements, and other topics of mutual concern. These quarterly meetings provided the opportunity for the City to consult with other jurisdictions on its proposed use of federal funds for the 2005 Program Year. CONSOLIDATED PLAN (CON PLAN) PRIORITIES The City of Cupertino participated in a pilot program to streamline the Consolidated Plan process by allowing communities to substitute existing local plans for Consolidated Plan components. As part of the streamlined Con Plan, the City of Cupertino adopted the priorities listed in Table 2A and 2B. These tables are attached and incorporated by reference as Exhibit B of this document. GEOGRAPHIC DISTRIBUTION A map outlining geographic areas considered to be of low and moderate-income concentration is included as part to this submittal. In the map, three Census tracts indicate a higher percentage of low/mod population than all other Cupertino Census tracts. It is from these three Census tracts that the City of Cupertino recruits three representatives of the CDBG Steering Committee. Funding support for the listed projects is based more on expressed need within the community rather than upon geographical priority. 2ð -f Dl ANTI-POVERTY STRATEGY In a continuing effort to reduce poverty, the city of Cupertino will make it a priority to fund agencies that provide direct assistance to the homeless and those in danger of becoming homeless and make a commitment to improve the communication and service delivery capabilities of agencies and organizations that provide programs to assist the homeless. Depending on funding availability, Cupertino will continue to provide assistance to public agencies and nonprofit organizations providing neighborhood housing services, supportive services to the homeless, older adults with physical or mental impairment, the mentally ill, victims of domestic violence, and households with abused children among others. Coordinate with public agencies providing job training, life skills training, lead poisoning prevention and remediation and other education programs that listed in the City's Consolidated Plan strategies. HOMELESS AND SPECIAL NEEDS In previous years, the City of Cupertino appropriated $20,000 in CDBG funds for the Sobrato Family Living Center Project. In 2000, the City will also contributed to the Home Safe-Santa Clara providing transitional housing for survivors of domestic violence who are considered at-risk for homelessness. In addition to these capital project subsidies, the City will fund public service activities related to homelessness. During the 2005 program year, the city will provide $25,000 to the Faith in Action Rotating Shelter Program and $4,000 to Emergency Housing Consortium for emergency shelter to Cupertino families. The City of Cupertino will also continue to coordinate services to the homeless through such inter-agency efforts as the Collaborative, Help House the Homeless, and the Community Technology Alliance and support the regional Continuum of Care. In addressing senior services, the City will continue advocacy for the increased dissemination of accurate information and counseling for seniors and other persons regarding housing options available. This will be accomplished through a cooperative effort with the Cupertino Senior Center, Cupertino Community Services and the Cupertino Public Library. J.J) -ID'J...- LEAD-BASED PAINT Lead-based paint awareness and abatement will be fully integrated by the City of Cupertino into its assisted housing programs. Each tenant, landlord and property owner will be informed of the dangers, symptoms, testing, treatment and prevention of lead-based paint poisoning. Lead-based paint hazard stabilization or abatement will be provided in each and every rehabilitation project. Furthermore, adherence to Federal guidelines for reduction activities with lead-based paint is provided for in every federally funded rehabilitation loan. PUBLIC HOUSING The City will continue to encourage the local Public Housing Authority to develop affordable units in the city of Cupertino. FAIR HOUSING Cupertino continues to support both the purpose and goal of fair housing and works to achieve fair housing in administering federal, State and local programs. The City also supports the development of affordable housing stock that is an important part of a fair housing initiative, given the high cost of local housing. In conjunction with other jurisdictions in Santa Clara County, the City commissioned a comprehensive survey to identify unmet needs and unidentified barriers, to assess the delivery of fair housing services, and to recommend action steps to meet the County's fair housing needs. The study was completed in 2003 and the city will be working with the other Santa Clara County to review program changes as a result of the study. The City prepared an Analysis of Impediments to Fair Housing Choice (AI) in 2004. The proposed actions to be undertaken by the City in the 2005 Program Year consist of the following: · The City will continue to require developers to provide relocation assistance when residents will be displaced. · The City will continue to provide a housing program that allows for modification of existing housing facilitating the needs of persons with disabilities. · The City will continue to support non-profit organizations whose purpose is to aid in the furthering of fair housing in the community. Methods of support could include notification of fair housing rights and responsibilities distributed in brochures located in public buildings, public service announcements on the local access channel or similar methods. )ø-I03 · The City will continue to allow for the construction of higher occupancy housing complexes on a case-by-case basis when possible, for all economic segments of the community. PROGRAM MONITORING Performance monitoring for compliance to federal program requirements is scheduled at least once annually for projects that are under service contract. Monitoring of federally funded activities is undertaken for projects that are either under an annual or longer-term performance period. In addition, the City undertakes an annual Single Audit according to the requirements of the federal Office of Management and Budget. As standard practice, notification is made to HUD on the availability of the City's annual audit. J.O-IOY. I /~: Ii .\ ~...:) /,>0 . CUPEIQ1NO PUBLIC WORKS DEPARTMENT Summary AGENDA ITEM 21 AGENDA DATE April 5, 2005 SUBJECT AND ISSUE Adoption of Resolution Supporting SB 680 Regarding Congestion Management and Transportation Improvements for Santa Clara County BACKGROUND The Silicon Valley Manufacturing Group has taken the lead in developing state legislation to include a vehicle registration fee (VRF) of $5 per year on all vehicle registrations in Santa Clara County. The bill is sponsored in the legislature by Senator Joe Simitian and is estimated to generate about $7 million per year over an eight-year duration, totaling approximately $ 56 million. A similar measure was approved by the state for San Mateo County last year. The bill would authorize the Valley Transportation Authority (VT A) to impose the (maximum) $5 surcharge effective in 2006 with a sunset in 2014. The bill also includes a required 2/3 vote ofthe VT A board before the surcharge can be imposed and the expenditure plan finalized. The 2/3 requirement will ensure consensus support for the fee itself, and the equitable countywide use offunds. In summary, the current proposed eight-year $ 56 million expenditure plan includes an administration fee ($ 560,000 or 1%) to the Department of Motor Vehicles to collect and distribute the funds, $ 4 million for Caltrain capacity improvements, and $ 4 million for landscape and litter control on highways or county expressways. The balance (approximately $47.4 million) would be divided into thirds to fund (1) Tier 1 county expressway improvements, (2) a competitive pool for cities, towns, and the county for operational and safety improvements, and (3) a pro rata distribution to cities, towns and the county for similar improvements described above. Since this proposal represents new congestion management relief funding to be contributed directly by users of the roadway systems and it would provide additional support for traffic safety and operations and for that reason, staff is recommending that the Council support this legislation. All other cities and towns in the county are considering similar resolutions of support. A letter to Mayor Kwok rrom Senator Simitian requesting the Council's support is attached to this report. .21-1 Printed on Recycled Paper FISCAL IMPACT If SB 680 is approved by the state and authorized by the VT A, under the current proposal Cupertino could, on a population pro rata basis, receive directly over $ 60,000 per year for eight years for operational and safety improvements and an additional unknown amount in competitive funds for like work over the eight year period. STAFF RECOMMENDATION Adoption of Resolution 05 - ~ Supporting SB 680 Regarding Congestion Management and Transportation Improvements for Santa Clara County. Submitted by: ~ua~.U-~1 Director of Public Works Approved for submission: ji)S¿ David W. Knapp City Manager ":2\ - 02.. DRAFT RESOLUTION NO. 05-058 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO SUPPORTING SB 680 REGARDING CONGESTION MANAGEMENT AND TRANSPORTATION IMPROVMENTS FOR SANTA CLARA COUNTY WHEREAS, Santa Clara County is a county within the State of California; and WHEREAS, Santa Clara County is the largest and most populous county in Northern California with highly urbanized, rural, and mountainous areas; and WHEREAS, the locally owned and operated County Expressway system, local arterials and rural county roads are the workhorses of Santa Clara County's road system, carrying the vast majority of all trips by all modes other than rail; and WHEREAS, the Caltrain rail system relieves pressure on Santa Clara County's local roadway by replacing medium distance auto trips; and WHEREAS, the County Expressways, local arterials, county roads and the Caltrain system are in need of improvement, modernization and upgrades to the traffic signal systems; and WHEREAS, the lack of adequate litter control and landscaping restoration on the state highways and County Expressway systems is creating aesthetic and environmental problems; WHEREAS, state and federal funding for transportation projects have been inadequate to meet Santa Clara County's transportation needs; and WHEREAS, current local funding sources are inadequate to fill the gap; and WHEREAS, other counties within the State of California have enacted temporary supplements to the Vehicle Registration Fee (VRF) levied on vehicles registered within their borders to meet local transportation needs; and WHEREAS, SB 680 proposes a five-dollar ($5) supplement to the VRF on vehicles registered within Santa Clara County for a term of eight (8) years; and WHEREAS, SB 680 proposes to use these funds for local transportation system improvements on the County Expressway System, local arterials, rural county roads and the Caltrain system and for litter control and landscape restoration on state highways and County Expressways; and WHEREAS, City of Cupertino is an incorporated City within Santa Clara County; and 2\-J Resolution No. 05·058 2 WHEREAS, the City Council ofthe City of Cupertino wishes to submit a formal resolution of support to the State Legislature tor SB 680: NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Cupertino supports the goals of SB 680 and encourages the California State Legislature to adopt and the Governor of California to sign SB 680 into law. PASSED AND ADOPTED at a special meeting of the City Council of the City of Cupertino this 5th day of April 2005, by the following vote: Vote Members of the City Council AYES: NOES: ABSENT: ABSTAIN: ATTEST: APPROVED: City Clerk Mayor, City of Cupertino )( -i STATE CAPITOL SACRAMENTO,CA 95814 (916) 445-6747 OIa:lifaruia: ~ta:t.e ~eua:te SENATOR S. JOSEPH SIMITIAN ELEVENTH SENATE DISTRICT March 9; 2005 The Honorable Patrick Kwok Mayor City of Cupertino 10300 Torre Avenue Cupertino, CA 95014 De4J% At the request of local business and community leaders, I have agreed to carry legislation that would provide an opportunity for the communities of Santa Clara County to address some of the top priority transportation needs in our county. This bill (SB 680) would authorize (but not require) the Valley Transportation Authority to impose a $5 (maximum) surcharge on vehicles registered in Santa Clara County to fund primarily congestion management projects, with a sunset provision for 2014. Based on 1.4 million registered cars (2004 statistics), a $5 registration surcharge would generate approximately $7 million/year or $56 million over eight years (2006-2014). As you may know, last year I carried a similar bill for the City/County Association of Governments of San Mateo County, AB 1546, which was signed into law by the Governor. We were successful because every city in the county was behind the effort. This demonstrable support was critical. The request for your support of this bill will come forward rrom your staff in the form of ( a resolution presented to your City Council. In order to ensure consensus to the greatest degree possible an expenditure framework was developed by a technical advisory committee which included staff rrom all Santa Clara County's cities, the county, VTA and SVMG, the bill's sponsor. The expenditure rramework will also be shared with you at that time. The bill also includes a required 2/3 vote of the VT A board before the surcharge may be imposed and the expenditure plan finalized. The 2/3 requirement will ensure consensus support for the fee itself, and the equitable county-wide use of funds. ;t\-,) Page 2 I request that your Council approve a resolution in support of this county-wide transportation effort. Thank you, and should you have any questions, please feel rree to contact Sarah Rosendahl in my district office at (650) 688-6384. Sincere! y, , . . JÝ)Y cc: City Council Members SJS:sd 2(-0 10300 Torre Avenue Cupertino, CA 95014 (408) 777-3308 FAX (408) 777-3333 CITY OF CUPEIQ1NO Community Development Department SUMMARY AGENDA NO. M AGENDA DATE: April 5, 2005 SUBJECT: High School District discussion of student generation analysis for new development Recommendation: Direct staff to continue to meet with the Fremont Union High School District and Cupertino Union School District representatives to refme the student generation rates and revenues projected rrom new development by unit type and provide the conclusions to the Planning Commission and City Council in conjunction with the General Plan update. Backl!.round: On March 3, 2005, the City received the attached letter, addressed to the Planning Commission, rrom Fremont Union High School District (FUHSD) Superintendent Stephen Rowley. The letter responds to the Draft Environmental Impact Report prepared for the General Plan update. In a subsequent letter addressed to the City Council, dated March 4, 2005, Superintendent Rowley asked that he be given the opportunity to personally present his thoughts on the positive and negative impacts of growth on the Fremont Union High School District. Superintendent Rowley's letter provides some of the essential information relating to development related one-time and ongoing revenues and the on-going costs to serve students generated by new residential development. The letter points out that the FUHSD currently uses a .20 student generation factor for all types of new residential development within their service boundaries. Attached are the notes from an earlier presentation to the City Council entitled "School Capacities and the Impact of Growth" dated February 2, 1994. Also attached are the property tax breakdown for properties in the City of Cupertino and district boundary maps. Discussion: Superintendent Rowley's letter addresses the revenues to the FUHSD associated with new development and the costs to serve the projected students generated by new residential development. Planning staff has been meeting with school district officials to refine the projected student generation rates by specific unit type and to better understand the schools ability to accommodate new students and any appropriate mitigations that may be necessary. The next meeting is scheduled for Thursday, March 31, 2005. Planning staff prepared the attached 2J- -I High School District discussion of student generation analysis for new development April 5, 2005 Page 2 list of nine recent residential developments of varying densities and their assessed values to assist with this effort. The FUHSD is determining how many high school aged students are currently residing at each development and comparing the cost to serve the development with the projected revenues to the district. Staff hopes we will be better able to predict the actual students generated rrom each unit type. Superintendent Rowley's letter helps to establish a basis for understanding the impacts and benefits of new growth associated with the new General Plan. Staff will take this information and continue to work with the districts to assess the best land use strategy to respond to the issue of school impacts. Recommendation With greater understanding of the impacts there is an opportunity to design the land use element to locate new residential opportunities and the appropriate mix of land use types in areas most able to accommodate new growth and to identifY appropriate mitigations to offset the impacts of that growth. The Land Use Element should be able to identifY a land use mix that enhances revenues and minimizes costs to ensure the long-term economic health of our school district revenue basis. Therefore, staff recommends that the Council direct staff to continue to work with the school districts to assess the impacts of new growth anticipated in the update to the Cupertino General Plan and provide the latest information to the Planning Commission and City Council as you review the General Plan update. ~ Steve Piasecki Director of Community Development David W. Knapp City Manager Attachments: Letter /Tom Superintendent Stephen Rowley dated March 4, 2005 Letter /Tom Superintendent Stephen Rowley dated March 3, 2005 Fremont Union High School District Boundary Map Cupertino Union School District Boundary Map School Capacities and the Impact of Growth Presentation notes dated February 2, 2004 City of Cupertino Property Tax Breakdown Table entitled "School Attendance and Revenues by Residential Project Type" :2-~-~ FREMONT UNION HIGH SCHOOL DISTRICT Cupertino, Fremont, Homestead, Lynbrook, Manta Vista High Schools and Adu!tlCommuTIity Education Stephen R. Rowley, Ph.D., Superintendent afSchools March 4, 2005 Mayor Patrick Kwok and Members of the Cupertino City Council 10300 Torre Avenue Cupertino, CA 95014 Dear Mayor Kwok and Members of the Cupertino City Council: I recently submitted a response to the Cupertino Planning Commission regarding the Draft Environmental Impact Report (EIR), which I understand is currently under review by the Cupertino Planning Commission. A copy of that letter is attached. My response to the EIR is intended to provide a somewhat elaborate analysis of the impact of potential residential and commercial growth in the coming years. You will see that my response is a not a one-sided position. Fremont Union High School District (FUHSD) will clearly benefit from certain elements of growth; and we could be significantly challenged by other elements. I thought the City Council might benefit if I were to makè a personal presentation to you at an upcoming City Council meeting - preferably on an evening when FUHSD Board is not meeting. I understand that City Manager Dave Knapp has arranged for FUHSD Board President Homer Tong and me to make our presentation on Tuesday, AprilS, 2005. Homer and I look forward to seeing you all again in this somewhat formal setting. If questions arise that you would like us to address, please let me know through Dave Knapp so that we can be better prepared. Siv Steve Rowley Superintendent C: Dave Knapp, City Manager FUHSD Board of Trustees BOARD OF TRUSTEES: Kathryn Ho, Al'ie Kal::, Nallc:,>, A. Nep.'tol!, Barbara F Nunes, Homer H. C Tr:J/1g 589 West Fremont Avenue Post Office Box F Sunnyvale. CA 94087 AN EQUAL OPPORTUNITY EMPLOYER (408) 522-2200 FAX (408) 245-5325 httP:I¡WWW.fUh~ _ J F REMONT UNION HIGH SCHOOL DISTRICT Cupertino, Fremont, Homestead, Lynbrook, Manta Vista High Schools and Adult/Community Education Stephen R. Rowley, Ph.D., Superintendent of Schools March 3, 2005 Gilbert Wong, Chairman Planning Commission City of Cupertino 10300 Torre A venue Cupertino, CA 95014 c~'I~ Dear~ong: This letter will provide you with a response to the Draft Environmental Impact Report. I want to begin by saying that the Fremont Union High School District (FUHSD) regards itself as a good civic ally with the City of Cupertino and the Planning Commission. Together, we form the basis by which citizens are ensured a desirable quality of life, including high-level educational opportunity, attractive housing, and much needed governmental and social services. We also recognize that our individual organizational interests are interdependent. We cannot successfully achieve our respective missions without genuine cooperation. Factors Determining: the Economic Well-Being: of FUHSD In the current climate of controversy regarding proposed growth in Cupertino, the Fremont Union High School District does not take a position with either pro- or anti-growth advocates. Indeed, growth will create both benefits and liabilities for FUHSD. Simply stated, as a Basic Aid district our economic livelihood depends almost exclusively on local property tax as its sole source of general fund revenue. Unlike Cupertino Union School District, we are not paid by the state for every child that enters our schools. Our revenues rise and fall depending on the value ofresidential and commercial property tax. Any economic condition that accelerates increased property tax is good for us. This includes increases in the number of or assessed value of commercia] and residential property. Conversely, any economic condition that decreases property tax revenue or increases costs is bad for us. This includes increases in enrollment, fixed costs, and mandatory employee costs. It also includes the devaluation of both secured and unsecured property taxes. BOARD OF TRUS1EES: Kathryn Ho, A\'ie Kat:. Nal1cyA. Newlon. Barhara F Nunes. Homer H.C Tong 589 West Fremont Avenue Post Office Box F Sunnyvale, CA 94087 AN EQUAL OPPORTUN1TY EMPLOYER (408) 522·2200 FAX (408) 145.5325;;(1.-Y http://www.fuhsd.org/ Gilbert Wong March 3, 200S Page 2 Status of FUSD Facilities Modernization. EnrolJment. and School Capacity FUHSD is in the latter phases of its Facilities Modernization program, which was supported by taxpayers in 1998 with a $144 million bond measure. Construction is complete at all schools except Monta Vista High School, which is due for completion in 2006. In January 2005 the Board of Trustees declared that all schools have reached or exceeded their physical capacity for student enrollment; and therefore, we are allowing no student to transfer from one school to another. With few exceptions, we also do not allow students from ontside the District to transfer in. We expect to remain at capacity at all of our schools for at least the next five years. Any unexpected growth will pnt a severe strain on any of our schools, especially at Monta Vista, which is our largest and most overcrowded school. Collection of Impact Fees and Projection of Costs It is true that FUHSD will continne to collect impact fees from developers. [$2.14 per square foot for residential development, $0.14 for commercial.] Since our fees are split with Cupertino and Sunnyvale Districts, we actually receive $0.90 per square foot. It is allowable under state law to use current developer fees to augment the budget of the Facilities Modernization project. In calculating the impact of growth when new residential properties are buiJt, we nse a "student generation factor" of 0.20 students per dwelling unit. The student generation factor is an average across all types of residential properties; across all areas of FUHSD. FUHSD recently contracted with an enrollment projection specialist, who is able to more accurately factor the impact of enrollment when a new residential property is proposed for construction. Understandably, the residences generating the highest enrollment and lower property tax generating units are so-called "low-cost" multi-fami1y dwellings. The residences generating the lowest enrollment and highest property tax generating units will be single-fami1y units, exceeding $1 million in sales value. Based on the residential values of individual blocks and neighborhoods within Cupertino, we will be able to project both the enrollment impact and property tax benefit to FUHSD with much greater accuracy than ever before. In the future you can expect that the District's response to individual projects will be based on this development-specific formula. We will also be certain to specify the impact of increased enrollment to the general fund, particularly in cases where a residential development proposes muJtiple family dwellings or many individual homes. Cost Factors That Must Be Anticipated When Growth Occurs in Basic Aid Districts Proposed residential construction generating stndent growth of any substantial size must also be evaluated on its anticipated impact to: 1. Costs related to staffing. We calculate roughly that for everyone hundred (100) new students, the impact to the general fund for staffing is approximately $800,000 for regular education staffing and $140,000 for special education staffing. 22..-) Gilbert Wong March 3, 2005 Page 3 2. Needed classroom space. For everyone hundred (100) new students, five (5) regular classrooms are needed and one (I) special education classroom is needed. Impact fees cover only about one-third (113) of the cost of a permanent classroom structure. Portable classrooms become necessary when permanent classrooms are not affordable or desirable. 3. School infrastructure. Infrastructure can include core facilities such as libraries, science labslclassrooms, theaters, gymnasiums, and bathrooms. Since core facilities cannot be added on to easily, the increased demand on school infrastructure creates over-crowding, which in turn creates the need for additional security, administration, support staffing, maintenance, custodial services, and changes in schedules. Excessive demands on core facilities negatively impact the quality of the instructional program and student experience. Our schools are currently at capacity, meaning that all classrooms and core facilities are being optimally used. The school population trends estimated at the time of the bond have been correct. Weare now at peak enrollment and expect to be for at least the next five years. 4. Increased automobile traffic in neighborhoods and school parking. Even with new changes to parking and traffic control enhancements, these issues are already concerns in the neighborhoods of our schools. Assessing the Impact of Planned Growth Proposals in the Environmental Impact Report Below I comment on the two primary proposals in the Draft EIR that have the greatest relevance to FUHSD. 1. Development of 1.1M square feet of commercial space and the expansion of 1,429 hotel rooms. Assuming that these commercial projects are all value-added to the property tax base, FUHSD would clearly benefit from commercial development. We would realize new sources of revenues to the general fund and to the facilities fund via developer impact fees. 2. Development of 2,237 housing units. Applying the current student generation factor (0.20 students per unit), the construction of these units will generate 604 new students. The impact of these students to the current levels of student eurollment and housing would be profound if realized in a short period of time (2-5 years). 604 new students would create an impact to the general fund of well over $4 million and require thirty (30) new regular classrooms and six (6) new special education classrooms. Costs just for portable classrooms alone would exceed $3 million, not to mention other costs related to infrastructure. ;(2 -10 Gilbert Wong March 3, 2005 Page 4 The creation of new housing units will also generate property tax increases and developer fees, which wi]] help offset the enormous impact of 604 new students. Two very important factors must be acknowledged in assessing proposed residential and student enrollment expansion: First, the issue is when these units will be developed. If the bulk of this expansion were to occur in the next five years, the impact to FUHSD housing and staffing would be extremely serious. However, if unit development is slow and occurs over a time frame of 10-15 years, the District's natural enrollment may likely decline (as is anticipated with the national demographic data and local enrollment projections). Therefore, the impact would be negligible, as it would "replace" exiting students with new ones. Additionally, not all students would immediately enter high school. Student enrollment will tend to be spread through the grades K-12. Second, where growth occurs is equally critical. Growth of any kind in the Monta Vista High School attendance area in the foreseeable future will have a negative impact, since it is a schoo] already overcrowded. If any school were then to receive a disproportional amount of growth, the impact to that school's infrastructure would put excessive demands on its ability to serve its students in a manner that was supported by voters in the 1998 bond. We are very concerned that in the immediate future, the most open space for residential development is in the Cupertino High School attendance area. As our smallest school, its infrastructure and core facilities have been sized for a population that it currently has. Unanticipated growth beyond a few dozen students in the next few years wi]] present extraordinary cha]]enges and will impact the quality of schooling at Cupertino High School. Assessing: the Impact of Uncertainties in School Finance and State Politics As you well know, the Silicon Valley Boom was followed by a major decline in the local economy, accompanied by significant loss of property tax revenue, especia]]y commercial tax revenue. The Silicon Valley "bust" took the District to the brink of financial crisis. The recent passage of the parcel tax (Measure L) now provides a reasonably secure economic basis from which we hope to build our long-range future. However, a recurrent downturn in the local economy or new surprises from Sacramento could again threaten our financial stability. Our exuberance about the benefits of the parcel tax is tempered by our deep concern about the California school funding crisis. According to the criteria set by President Bush's "No Child Left Behind," California leads the nation in having the highest academic state standards. Regrettably, California follows the nation, except in states such as Alabama and West Virginia, in categories such of class size and per pupil expenditures. This dichotomy is completely unacceptable to the educational community and to the majority of California parents and voters. And yet, it is clear that deep cuts and chronic under-funding of education at the state and national level represent a popular remedy for balancing budgets in our current political climate. .;¿J... -¡ Gilbert W oog March 3, 2005 Page 5 In his 2006 budget proposal, the Governor reneged on his $2.2 billion agreement to provide Prop 98 funds due to K- 12 education next year. FUHSD lives in a perpetual state of financial fear because of . the forces within the legislature and Governor's office that would likely eliminate Basic Aid and dramatically reduce our per pupil expenditure. In 2003, Basic Aid districts endured the loss of their guaranteed allocation of $ I 20 per student, which for our district amounted to $1. I million per year. FUHSD and its Basic Aid peer-districts were able to thwart an attempt to divert local property tax dollars to Sacramento. Although the total dollars kept by the sixty Basic Aid school districts in the state is only about $125 million, we will continue to be an attractive target for those wanting to solve the state's education funding crisis by leveling down the state's per pupil allocation, rather than leveling up. Despite the assurance of the parcel tax, our community cannot take for granted the financial stability of the Fremont Union High School District. Therefore, we are compelled to carefully scrutinize any proposal or potential impact to the finances of FUHSD, now and in the future. I believe that the citizens and ejected officials of the cities of Cupertino and Sunnyvale recognize that we are the one of the highest performing schoo! districts in the state and nation. Our local schools are one of the most important factors why people want to live here. The quality of our instructional program and the quality of our staff depend exclusively on our ability to provide a comprehensive array of challenging courses and offer highly competitive salaries and benefits in Santa Clara County. We will welcome all proposals that provide financial support to our district and oppose those that will have substantive, specific impact on our ability to provide the highest possible level of education to our students. We believe that our parents and community would expect no less from ns. C: Dave Knapp, City Manager Steve Piasecki, Director of Community Development Ciddy Wordell, City Planner 12-( Fremont Union High School District CUPERT1NQ 0 C 10100 Fnch A-d9nue 1ptT1Ì"IO,CA95014 408-3ßO·7300 l,O "',<- <'" <>" 1"/,.¡ 'Q~ 0" _ Ç'lf .o1EMONT 0 F 1279 SunnY\IBI\J-SarstD1:l&t ?Dad 5UOOI""I.. GA94087 4011-522·2400 HOMESlEAD 0 H 21310 Ho~ned Road CUpi'rmo. CAW....o 14 408-522-~OO LYNBROOK C1 L 1280 John801'1 Avionuto San .,bs¡o.CA95129 408-366-7700 MONTA VISTP. 0 M .. 21840 McC;I.tlan Road '- /-, Cupt11Ï'lo.CA95014408-366-TIOO -......z.:~~,¡ '. , ADULT !o.COMMUNITT EDUC mON A 5Q1 W. FrflMntA'IAI'nut $uMV\4I., CA04081408-522-2700 EDUCATJONAL SERVlŒS CENTER ~~ 58Q¡ W. Fri'mont A\Ii'nuli Sunnywl., CA040ST 400-522-2200 ,p . , '" C- .... C- ., <. ',. - , m,"'~\"· 1 o '. ... H'...." 280 Moúl~ùr;'; - N + " 21.. -1 ~ CUPERTINO UNION SCHOOL DISTRICT 0301 Vista Drive Cupertino, CA. 95014 (408) 252-3000 Fremont Ave. ~ . Dunhnlme , 0û CCF Stock/meir Fremont Ave. 0 '\ 'E ;j Nimjtz . " E "' Û " " 0 " " '" ~ " > Õ » ! '" Cheyenne 0 0 TlleD"']le, " 0 en H. West Cupertino 0 Alberta . Valley * " 0 0 Serra " :a Homestead Rd. en Pruneridg' * t Eisenhower .g ~ PlUnerid ~ *" Ll~RC 0' £ Nan A Ian Collins Site *;~ La~: ;; .¿ > ¡¡¡ . N o '" " " Greenl " ª õ ù5 Garden* Gate o , " :¡ * Stevens Creek o L~! ~ :;( . '(¡ '" .¿ > ¡¡¡ "' õ æ I Stevens Creek Blvd. ~ ¡;* De Vargas ;:; ;>.. ¡:; :::- ~ K Sedgwick ~ o ~ " . ...J c" * " :£ i » " o . ¡¡¡ Bol\i.nger ~coficld Faria Stevens Creek Blvd. DISTRICT MAP 6/22/04 !~ Murdock- Portal > o o . " " ;¡ Regnar! ~Û > Kennedy 0 Folkslon, LEGEND Û Elementary School (K-5) * Elementary School (K-6) \") Middle School (6-8) ""* District Administrative Office L Teachers' Resource Center <:> Center for Children & Families Cupertino Union School District o Reserve Status Sites (Leased) Luther, Nan Allan, Serra "" ~ , ~ '==' of Growth Capacities and the Impact Stephen R. Rowley Ph.D. Superintendent School District Union High School Fremont 1 DISTRICT FREMONT UNION HIGH SCHOOL Monday, Feblllary 2. 2004 ~ ~ ( - $55.000.000 2 5 Year State Revenue Limit Entitlement [$ per pupil] times [enrollment] 50,000,000 Year 1 Year 2 Year 3 Year 4 February 2, 2004 FREMONT UNION HIGH SCHOOL DISTRICT ~ I'-> 1 -, to 3 $7,984 $11,070 $9,033 $10,797 $14,544 Fremont Union High School District $6,120 Mountain ViewILos Altos High School District $8,815 Los Gatos/Saratoga High School District $7,189 Palo Alto Unified School District $7,194 Woodside Elementary School District $6,940 Source: California Department of Education Monday, February 2, 2004 FREMONT UNION HIGH SCHOOL DISTRICT 10 {.J ( ~ w 4 FREMONT UNION HIGH SCHOOL DISTRICT February 2. 2004 Monday N ~ I --c. $955 $981 ..' .. '" -"-- ---------- --"-- ---".. FREMONT UNION H1GH SCHOOL DISTRICT 5 February 2, 2004 Monday Iv f-' I - "-'\ 6 1,539 1,588 -49 1,836 2,041 -205 2,268 1,859 409 1,998 1,777 221 2,241 2,466 -225 539 600 -61 1,836 2,049 -213 998 787 211 2,241 2,470 -229 2,268 1,875 393 1 1 I 1 1,539 1,539 1,539 1,539 1,439 1,539 1,559 1,593 100 0 -20 -54 1,836 1,836 1,836 1,836 1,865 1,951 2,025 2,034 -29 -115 -189 -198 2,268 2,268 2,268 2,268 l,750 1,808 1,818 1,870 518 460 450 398 1,998 1,998 1,998 1,998 1,617 1,703 1,754 1,775 381 295 244 223 2,241 2,241 2,241 2,241 2,242 2,334 2,406 2,499 -I -93 -165 -258 FREMONT UNION HIGH SCHOOL DISTRICT Cupertino Capacity Projected Enrollment A vailabJe Space Fremont Capacity Projected Enrollment Available Space Homestead Capacity Projected Enrollment A vailabIe Space Lynbrook Capacity Projected Enrollment Available Space Monta Vista Capacity Projected Enro1lment AvaiJable Space February 2, 2004 N 1'-> , - ~ ) $1,000,000 Property Tax @ One Percent ) Construction Price Sale / $10,000 180/0 ) Fremont Union High School District Share of Property Taxes 7 $1,800 Additional Annual Income ) to Fremont Union High School District UNION HIGH SCHOOL DISTR1CT FREMONT February 2. 2004 Monday ~ t'-' , - ......j 8 $30,000,000 $300,000 18% $54,000 49 5 $10,800 Approximate Assessed Valuation Property Tax @ One Percent Fremont Union High School District Share of Property Taxes Additional Annual Income to Fremont Union High School District {This figure should be reduced bv current tax income} Number of Units Students from Property to Fremont Union High School District - { usin2 average Districtwide student generation factor} Fremont Union High School District Income per Pupil Monday, February 2. 2004 FREMONT UNION HIGH SCHOOL DISTRICT N (...J I - ~ 9 $2,797,148 $27,971 94 18% $5,035 55 $92 Current Assessed Valuation Property Tax @ One Percent Number of Units Fremont Union High School District Share of Property Taxes Additional Annual Income to Fremont Union High School District Students from Property to Fremont Union High School District Fremont Union High School District Income per Pupil Monday, February 2. 2004 FREMONT UNION HIGH SCHOOL DISTRICT ~ f'-J I - -t:> THE CITY OF CUPERTINO PROPERTY TAX DOLLAR BREAKDOWN mr4V~,t-~r$;~~~~J~~\~~¥å $ 0.247 Cupertino Elementary $ 0.240 County Bond $ 0.167 Fremont High Maintenance $ 0.151 Central Fire District $ 0.064 Foothill Community College Maintenance $ 0.043 County Library Retirement $ 0.026 Juvenile Hall Schools -i1t'¡'~I1~~~ $ 0.0156 Mid Penisula Open Space District $ 0.0097 SCV Water D-N Central $ 0.0053 SCVWD State Water Project $ 0.0046 County School Service $ 0.0018 Bay Area Air Quality Management pistrict $ 0.0018 SCV Water D-District $ 0.0014 SCV Water D-Zone W-4 $1.000 .2 2 - 20 AT! (Annual Tax Increment) Ratios For Tax Rate Area 13-003, Excluding Redevelopment Factors & Additional Debt Service *ERAF (Educ~ûonaJ Revenue Augmentation Fund) geoual fund tax shifts are not included in tax ratio figures. Source: HdL Coren & Cone, Santa CÚ1ra County Assessor 2002/03 Annual Tax Increment Tables Thìsrl'nnrtÚnntlnhÞ"r:N';"·'·!In"nrl,.,rrl""':e~..~,,~.~_~__." '. J" . , ,.. S,'yJ309221725 Pa,ee 1 FUHSD Total Tax rate or/Assessed Value Sales Price (Estimate) Type School Attendance and Revenues by Residential Project Street Address Number Density (units qross acre 1 Acres Number 01 units Project Type Project Name 67 0.1 $57,150 $5.878 $38,410 $42,438 $95,962 $172,845 $17,485 $9.727 $21,420 $342,215 $35,196 $230.000 $254,121 $574,620 $1,035,000 $104,702 $58.248 $128,266 0.0 available) $34,221,503 $3,519.589 1 Imperial Avenue S. Stelling Road Slevens Creek Blvd Via Paviso $25,412,072 $57,462,000 $10,470,176 $5,824,775 $12,826,587 $23.000,000 $103.500.000 Pruneridge Ave Stevens Creek Blvd Orion Lane Lozano Lane Macadam Lane 10120 10060 19999 20415 19500 20488 7825 10308 10152 13.7 16 20.9 22.6 25.5 103.5 2.7 8 10 4.1 0.5 2.2 6.2 13.4 2 3 1 2.4 56 8 46 140 342 207 8 8 24 315 $2.762,367 $461 49.736.702 $1 $126.500.000 Townhouses Townhouses Condominiums Apar1ments Apartments Condominiums Single Family Townhouses Small lot Single Family Astoria Stanley Wong Travigne Villas Aviare in Ct. I Hamptons Monte Bello Orion Lane/Wal Lozano Lane Macadam Lane 1 2 3 4 5 6 7 8 9 Total N t-J \ ¡..., ,"" I 'II'\"~ _J F CUPEIQ1NO . Parks and Recreation Department CITY COUNCIL STAFF REPORT Agenda Item Number 2]. Agenda Date: AprilS, 2005 ISSUE Assignment of the lease for the Blue Pheasant Restaurant from Berthe and Ole Peter Rasmussen to Mike Tsacres. BACKGROUND Section l2.A of the lease between the Rasmussen's and the City of Cupertino for the Blue Pheasant Restaurant, 22100 Stevens Creek Boulevard, states that, "Any assignment, sublet, license, mortgage, transfer, use or occupancy by Lessee, whether voluntary or involuntary without written consent by the City, shall be void and shall, at the option of the City, terminate this lease upon written notice to the Lessee". Mr. Tsacres is in contract to purchase the business from Berthe and Ole Peter Rasmussen. He has met with City staff and presented his qualifications to operate a full-service restaurant and bar. Mr. Tsacres has indicated his willingness to abide by the terms of the lease, but he intends to avail himself of the public process to try to change his hours of operation. His qualification package is attached for your review. Staff has reviewed his submittal and recommends that the lease be assigned to him. RECOMMENDATION Assign the lease for the Blue Pheasant Restaurant to Mike Tsacres. Respectfully submitted: Approved by: ~l~ Therese Ambi'OSi Smith, Director Parks and Recreation Department ~ David W. Knapp, City Manager g:\parks and recreation admin\blue pheasant\staffreports\bp reassignment cc 040505.doc Printed on Recycled Paper .13-1 Hungry Jack's Restaurant Corp 1800 Hillman ave Belmont Ca, 94002 March 21,2005 Mr. Dave Knapp City Manager City of Cupertino 10300 Torre Ave Cupertino Ca 95014 RE: Assignment of Blue Pheasant Lease. Dear Mr. Knapp: As you know, I am the prospective purchaser of the Blue Pheasant Restaurant in Cupertino and with this letter I would to request the the assignment of the lease . Furthermore I would like to request to be on the City Council agenda for April 5,2005 . To that matter enclosed please fme my package for your review & please feel free to call me if need anymore information. ike Tsachres Hungry Jack's Restaurant Corp. President 23 - ,;¿ ITEMS ENCLOSED 1. LEITER REQUESTING LEASE ASSIGNMENT 2. RESUME 3. MANAGEMENT RESUME 4. BUSINESS OPERATIONAL PLAN 5. HUNGRY JACK'S REST, CORP DOCUMENTATION 6. PURCHASE AGREEMENT 7. PERSONAL FINANCIAL STATEMENT WITH SUPPORTING BANK STATEMENTS 23-3 RESUME ---------------------- NAME MIKE TSACHRES ADDRESS: 1800 HILLMAN AVE BELMONT CA94oo2 TEL.NO.: 415·260-7564 PROFILE --------~------------------ Professional Experiences in: REAL ESTATE especially commercial financing & business opportunities RESTAURANT INDUSTRY with excellent supervising and negotiating skills EDUCATIONAL ATTAINMENT -----------------------~.--------------------- 1983-1985 Enroll in Ph.D Program Business Administration Golden Gate University. San Francisco CA. Important Courses: Financial Markets and the Economy Marketing, Management Task & Responsibilities Business & Financial Laws MBA. John F Kennedy University, August 1982 Important courses: Economic Analysis & Business Planning Business Law, Real Estate Law in California Real Estate Financing, Property Management. BSMB. University of California Berkeley, July 1979 BSET. Northrop University ,Inglewood Ca. December 1975 2'J-L{ CERTIFICATES & DIPLOMAS A&P Aircraft Mechanic - Airftame / Powerplant School of Aeronautics, Teterboro, NJ, September 1973 Aircoudition & Reftigeration Technician - Universal License ,1996 Motor Vehicle Airconditioning - Certificate, 1996 R&R Operator - School of Naval Station, Athens, Greece, August 1966 LICENSES State of California - Real Estate Broker State of California - General Building Contractor EXPERIENCES 1973 to 1977 : Aircraft Mechanic, UAL Airlines - LAX & SF Int'l Airports 1974 to Present: Owner /Manager of Franchise &, Independent Restaurants in San Francisco, and San DieRo, CA 1977 to 1979 : Manager, Century 21 MotellHotel Brokers, Oakland, CA 1979 to Present: Bro~er/Owner Olympic Realty and Investment Co., MilIbrae, CA 1986 to Present: Broker/Owner Real Estate Mortgage Co., MilIbrae, CA 1986 to 1988 : Transbay Oil Company, Inc. Independent Gas Stations, Gilroy & Watsonville, CA 1997 to 1999 : Fast Gas Independent Gas Station, Oakland, CA 2000 to Present: Alameda Gas Independent Gas Station, 1/10 Ownership RESTAURANT EXPERIENCE I have been in the restaurant business since 1974. I have construct and Managed . restaurants Franchise or 24 hours coffee shops at San Mateo -Burlingame - Daly-City Oakland -Concord and San Diego respectively. 1996 to present: Hungry Jack's Restaurant San Francisco Ca. 1992 to 1996 : Kendal's Restaurant San Diego Ca. 1974 to 1990 : Straw Hat Pizza DalyCíty, MiIlbrae ,Alameda ,Oakland Ca. King Davis Daly ,Burlingame Ca, Mediterranean Market Sam Mateo and Clios Restaurant ,Concord Ca . As an Owner/Manager of the different restaurants, I am totally involved in the daily business activities of each and every one of them. I feel comfortable managing my own affairs, spending no less than 12 hours a day inside the restaurant doing various activities such as cooking, training employees and assistant managers, promoting the business and solving problems. I was also involved in various community projects when managing the Straw Hut Franchise. 13 - 5 --- A1ANAGEMENT RESUME My direct experiences with Restaurants started back in 19íO when I arrived in New Yark, while I was attending school. ¡ worlc: at night at the local diner, .. KLES'Si,. By the time I graduated I weat through all fazes of the restaurant ftom a cook's helper to Managing the restaurant. My fD'St acquisition took place in 1974 while Iwas attending U.C. Berlc:eley. I PurcbasedStraw Hat Pizza, which was located near Berkeley. By the time I graduatfd I had build Clio's Restaurant, wh,ich later become "Bob Big Boy," Both res~t where profitable and Straw Hat Pizza Corporate office's were getting bigger and becoming one of the best pj.zza Businesses. At that time, I decided to get an MBA degree and sell Clio's Restaurant and Build a chain of S~ Hat Pizza restaurants. By the end of 1988 I had build and managed; Straw Hat Pizza in Daly City - Millbrac - Alameda - King Davis Deli, in Burlingame, and Mediterranean Market in San Mateo, California. At that time I had decided to seU ail of my restaurants and relocate to La Jolla California. And I invested all the J.1fOCeeds into real estate. . . In 1993 I w,mt back into the Restaurant busine¡s as Hungry Jack's restaurant CorpoTalion:md operated Kendal's Restaur;mt in San Diego. Following with the Hungry Jack's restaurant in San Francisco, on Eddy & Mason, a cross fiom the Park S5 Avenue Hotel. I sold this restaurant in December of 2001. As an ownerlManager of different restaurants, I am totally involved in the daily business activities of each and every one of them. I feel comfortable managing my own affairs: spending as many hours possible inside the restauranw, doing various activities, such cooking ,training employ~s and managers, promoting the business and solving problems . My philosophy about restaurants is very simple, the Restaurant should be Clean-very Clean - The quality of food must be BC'itter than Good, and Finally the Customer is "The Boss." I practice and imply these simple rules :23 - ~ at every restaurant I owned ,and has produced good results for me ,good living & higher profits. 2J-Î BLUE PHEASANT RESTAURANT OPERATIONAL PLANS: Regarding the Blue Pheasant Restaurant it is my intention to continue to operate the restaurant the same as have done very well for the last 30 years. I have no intention to change its image or its style, neither I am going to involve in an intensive promotion to increase its volume. This restaurant have well qualifY employees & they want to stay and continue working with me . My style is simple & the restaurant SHALL BE CLEAN the food BETTER THAN GOOD & the entertainment PLEASANT; and my operation is effective. THE BUSINESS STRUCTURE IS AS FOLLOWS: I.IN THE KITCHEN is the existing chef in charge over his cooks - dishwashers & busboys. 2.IN THE DINING ROOM the head waitresses is in charge for the waitresses & hostess. 3. IN THE BARR the existing manager is in charge over the bartenders & cocktail waitresses. 4.FOR THE BANQUETS will be an existing employee he/she in charge over the banquets event and will have a list of available full & part time employees to select for the up-coming event. 5.AND LAST WILL be an existing employee in charge & responsible for the decoration of the restaurant ,especially for holidays & special evens thus will give a tÌ'esh look once a while. 6. FINALLY MYSELF ,I work Monday to Saturday from 6pm to close to oversee my assistance on a daily base -fill in on their days off- contact monthly meetings where all us will provide last months reports and projections for the incoming month ,follow with discussion of various business issues from menu items - to payroll ,cleaning, safety etc. etc. 23-5' FOOD SECTION Existing menu its ok, but need few more dishes. Every full service restaurant must have (6)items on the menu Chicken - Beef-Veal -Lamb- Pork - Fish and some combination dishes. Those new dishes will be introduced as a daily special for some time before pennanently placed on the menu. BAR/DANCE AREA IS WORKING FINE Bar & Dance is the back bone of this restaurant and I will pay close attention and that is why I choice to work fÌ'om 6pm to close and also to interact with the customers ,because it takes a little time for the customers to adjust to a new face. Finally I can assure that the transition period will be shot and smooth as possible, since I am comfortable with the restaurants. :2-3-1 ...,; i 51 J i Stat~ 'I, : c8fifomia ~. OFACE OF THE SECRETARY OF STATE CORPORATION DIVISION 1841368 L AJARCH FONG EU, Secretary of State of the State of Califor.nia, hereby certify: That the annexed transcript has been compared with the corporate record on file in this office, of which it purports to be a copy, and that same is fuJI, true and correct. . , IN WITNESS WHEREOF, I execute this certificate and affix the Great Seal of the State of California this FER 0 2 1993 _.__.__._-~--~_._--~-_.._-..-.__.,._-. I, ~~ ~ ?u. Secretory of ,'\tate ;2.3- D State of California Kevin Shelley Secretary of State STATEMENT OF INFORMATION Domeatlc Stock on FEES Fllln and Dlscloeure : .00. "amendmen _ Instruction.. IMPORTANT - READ INSTRUCTIONS BEFORE COMPLETING THIS FORM ,. CORPORATE NAME (Plo8sedonotalter'nameisproprinted.) s ~ ~ ~ ~ ~ t C1841388 HUNGRY JACK'S 301 CLAREMONT BLVD SAN FRANCISCO CA 94127 DUE DATE: 02-28-05 CALIFORNIA CORPORATE DISCLOSURE ACT (Corporations Code section 1502.1) A publicly traded corporation must fite with the Secretary 01 State a C!>rporate Disclosure Stalement (Form SI-PT) annually, within 150 da after the end of its fiscal ear. Please see reverse for additional information r ardi iel traded rations. NO CHANGE STATEMENT 2. II there has been no change in arrI of the informatiOn contained in the last Statement of Information filed with Ihe Secretary of State. che the box and proceed to Item 15. " there have been any changes to the information contained in the last Statement of Information filed with the Secretary of State. or I statement has been previously filed. this fonn must be completed in its entirely. COMPLETE ADDRESSES FOR THE FOLLOWING (Do not abbrØlliate the name of the city. Items 3 and 4 cannot be P.O. Boxes.) 3. STREET AODRESS OF PRINCIPAL EXECUTIVE OFFICE crrv AND STATE ZIP CODE This Space For Filing Use Only STREET ADDRESS OF PRINCIPAL BUSINESS OFFICE IN CALIFORNIA, IF ANY CITY STATE ZIP CODE ,.-. CA NAMES AND COMPLETE ADDRESSES OF THE FOLLOWING OFFICERS (The corporation must have these 1hn!e officers. A comparable ti for the ~ officer may be _; however. the _ on this form must not be ah8t'8C!.) 5. CHIEF EXECUTIVE OFFICER! ADDRESS crrv AND STATE ZIP CODE s. SECRETARY/ ADDRESS CITY AND STATE ZIP CODE 7. CHIEF FINANCIAL OFFté'ERI ADORESS CITY AND STATE ZIP CODE NAMES AND COMPLETE ADDRESSES OF ALL DIRECTORS, INCLUDING DIRECTORS WHO ARE ALSO OFFICERS (The corporatior must have afleast one director. Attach edditionaJ _. " . 8. NAME ADDRESS CITY AND STATE ZIP CODE 9. NAME ADDRESS CITY AND STATE ZIP CODE 10. NAME ADDRESS CITY AND STATE ZIP CODE 1,. NUMBER OF VACANCIES ON THE BOARD OF DIRECTORS. IF ANY, AGENT FOfI SERVICE OF PROCESS (II the agent is an individual. the agent must reside in California and Item 13 must be completed with a Califon address. II the agent is another OOf"",atiotI. the ~ must have on file with the California Secretary of Slate a certilica1e pursuant to Corporations Co _ 1505 and Item 13 must be IatI blank.) '2. NAME OF AGENT FOR SERVICE OF PROCESS 13. ADDRESS OF AGENT FOR SERVICE OF PROCESS IN CALIFORNIA. IF AN_AL CITY STATE ZIP CODE CA TYPE OF BUSINESS 14. DESCRIBE THE TYPE OF BUSINESS OF THE CORPORATION ,. BY SUBMmlNG THIS STATEMENT OF INFORMATION TO THE SECRETARY OF ST~TION CERTIFIES THE INFORMATION CONTAINED HERE INCLUDING ANY ATTACHMENTS. IS rRUE AND CORRECT. J./ J¡ (t)1¡::'a. \S/o\c.~S ~, j)\~ J f() f)~. TYPE OR PRINT NAME OF PERSON COMPLETING THE FOAM SIG ATURE TITLE DATE SI-2OO NlC REV 0912004 APPROVED BY SECRETARY OF ST A1 -Q ;23- r 1 1S'41368 . ..: Nilil i ~~. c1f~. fEe 0 2 1993 MIlD .......,.,_ J ARTICLES OF INCORPORATION OF HUNGRY JACK'S The name of this corporation is HUNGRY JACK'S 11 The purpose fo this corporation is to engage in any lawful act or activity for which a corporation may be organized under the General Corporation Law of California other than the banking business, the trust company business or the practice of a profession permitted to be incorporated by the California Corpor- ations Code. 111 The name and address in the State of California of this corporation's initial agent for service of process is Ióannis Gelastopoulos, 9240 Hector Ave; San Diego, CA 92123. . IV This corporation is authorized to issue only one class of shares of stock, and the total number of shares which this corporation is authorized to issue is one thouaand (1,000). . ~ V The liability of the directors of this corporation for monetary damages shall be eliminated to the fullest extent permissable under California law. VI The corporation is authorized to provide indemnification of agents (as defined in Section 317 of the Corporations Code) for breach of duty to the corporation and its stockholders through bylaw provisions or through agreements with the agents, or both, in excess of the indemnification otherwise permitted by Section 317 of the Corporations Code, suhject to the limits on such excess indemnification set forth in Section 204 of the Corporations Code. Dated: ,2 ./. - c¡~., . .;¿ £..' ~- 7 v/,)Cx.~-<-< :? --!;;'--J7¿,f!-..---L- Ioannis Gelastopoulos, Incorporator I hereby declare that I am ,the person of Incorporation, whth execution is my act who executed the foregoing Articles and/deed. .,.f;7"7"~'<c ~k-- ¡;;; J!J';"¥~ £_ Gelaatopoulos, Incorporator -' - . . Ioannis 23-12.- ...¡, NOTICE OF COMBINED ANNUAL MEETING OF THE SHAREHOLDERS AND THE BOARD OF DIRECTORS OF HUNGRY JACK'S To the Shareholders and members of the Board of Directors of HUNGRY JACK'S. - Take notice that punuant to the Bylaws of the corporation, the annual meeting of the corporation wiD be held on FRIDAY Febnuary 15, 2004 at 10:00 am at the corporate offices located at 1800 Hillman Avenue Belmont, CA 94002 to address the following: 1. The shareholders will elect directors of the corporation for 'one-year terms. 2. The Directors wiD elect the offieers of the corporation for one- year terms. 3.Such other business as may properly come before the shareholders or directors respectively. I e Tsachres ... CEO and Secretary ;:2.) - () AGENDA FOR COMBINED ANNUAL MEETING OF THE SHAREHOLDERS AND THE BOARD OF DIRECTORS OF HUNGRY JACK'S FEBRUARY 15,2004 BY THE SHAREHOLDERS 1. Report on the financial condition of the corporation 2. Election of the members of the Board of Directors for the ensuing year Three seats. 3. Such other business as is necessary and good for the corporation. 4. Adjournment of the Shareholder meeting. BY THE BOARD OF DIRECTORS I. Election of the corporate officers for the ensuing year. a) CEO b) ,SECRETARY c) CFO 2. Such other business as is necessary and good for the corporation 3. Adjournment of the Board of Directors Meeting. :27~1 L( MINUTES 0 F THE COMBINED ANNUAL MEETING OF THE SHAREHOLDERS AND BOARD OF DIRECTORS OF HUNGY JACK'S The combined ammal meeting of the Shareholders and the Board of Directors of HUNGRY JACK'S was held on Friday Februal:y 14, 12003 at 10:00 a.m. at the offices of the corporation, located at 1800 Hillman ave, Belmont CaJifomia 94002 pursuant to the No1icc of the Annual Mcc1ing previously mailed to all Shareholders and Board Members. The following persons were prcøcnt: Shareholders: Mike Tsachrcs Directors: Mike Tsachrcs The mcc1ing was caJ1cd to order at 10:00 a.m. by Mike Tsachrcs who presided at the meeting: Mike Tsachrcs kept the record of the meeting. The first item ofbusiness was the fuwtcial report for the year ending December 31,.2002. The report waddivcrecL tothcBoard.andSharcholdcrs,disr.I1Mcd,-COJDDJCntcd On and approved. , The next item of business was the c1cc1ion of I>irectors for the ensuiJIg year. After nomina1ion and elections, the following were seated as Board members for the ensuing year: Mike Tsachrcs . The minutes of the mcc1ing on Februal:y 14, 2003 were upon moâon duly made and seconded, approved as recorded in the Corporate Records Book. There beìDg no further business before the Annual Shareholders meeting, the mcc1ing was adjoumcc1 at 10:15 a.m. The annuai mcc1ing of the Board of I>irectors was caJ1cd to order at 10:00 a.m. The first item ofbt",;"ess was the clecûon of officcra for the ensuing year. Upon moâon made, duly sec.--oadcd,..and-caniedby.a~,.Mike Tsachrcs was.tedCEO for the ensuing year. Mike Tsachrcs was also elected SecœtaIy ,also elected President and Vice-President. J.}-/ J The minutes of the Board of Directors mce1ing of February 14, 2003 were upon mo1ion duly made and seconded, approved as recorded in the COIpo.4te Records Book. There being no further busineøs before the annual Board of Directors meeûng. the mee1ing was adjourned at 10:30 a.m. Mike Tsachres. Secretary 2J-1 to Ø1/1S/208S 17:37 40S3850501 EOB BmJI<S PAIX: 01/07 %a Au.t Purch... Agrøm.nt INTROOUCTION: rn.1a an~... llId In .gAlOmtnt to ÞyY ana Bell Þu__ _S, _ I h,\ 05__, ,. Oifl\llllONS: r.. 1011_"9 ...fift~io'" - ÓII.,~tJo'" $Þ~ eppry.,_. 01_ t1f' 98-' IIUIIINEEI$: f&1..q6 ~A"I"T 'kR.' Gail\! M4.., 7;l-IOO $'TWI8W1I\ c.f"....~ """"-II) t:.M~I~ C... C\SC1't 1!\IY1iR ~ ~ ~""'1oI'r ~~IC'At.TT c_....__ c. ~ QI\!ItI/I_ '. . PIuoe ( . f.I Q fie'\- "10 I Phone ( FIIX { Ii_ A_ III '" _It CI~ "'~c...-r~ ZIp~2. c~ fri M'~$IIIIOKI! OL>f. Go ~. (I . SEU.ER'$t3ROICER~N~.;;J~ ~ pncm(..~~"t~Q, fa( ) Phonø_ ;1."'-,..., Fe("'" JH-o$"ø I!n' !!haft AOØIT tn,.....1E.. T&I!t.QIoI.e'a:t .~ENT ~ ~ÆO~I'."; SlBNING; $V1Ir1ø qf1ll1o ~ 11\1 bCllllItoyIr ~ Still'. . cOP; CÞønpqfpo.aatllðll øfbuÅ*t ,_,m SehrtoBvyat. CI.OtIN<i: CI1ange of _¡'¡'.oflÞutlneoe _ tom &au. ID e,,¡.r. IfVENTOI\Y, C.....nl _ mlllerlllls. wont ... JI"IOeN. ~ fi1ioóed OGØI'" ""'OUll1llbla 1ItIp>11e. AS&m: _ of:1-. BusIness Inciudl but... not Imlld to any~. _ fill".... -"''', __ ~......II, ___ria """'"'_. conIracl rtaNa. buai1ao _(wIInSener -lOne I _ "'nlofin~n¡, «JIIwa¡e iInd .-'" ~, oilier Ibn.... hnoItlste, go.ocIwII. _tnt not 10 c:cmpaIe, Dade ......... paiIIWIlt. "*11«*111 ptCØ8I1y....... ......lMphoiIeendfaxnumbalt, web_ tWNIIflllddrll_ OI1<Ilfwe<llCll<. A.ula ÞIIinoloklll'll' ntJ!ÍI1CII¡d. "** -. ~.~. *h, /In_I......... tþull<Jyor ahe" hIM . rbht 10 maIut II:IØIIIo pnorlO ~O). /!It . 2. ~U! OF iUS/NEIiIl ASSETS: _ .__.10 Hi' I/!e_ II> SüyeI..,d øu..... .a_'" b¡,y'" ~ fnm So.... tõr... P"""etìd......____..__. 3. I'\J~PRlœ; The~JI!Ic.,IwI...$ ~If.,~.- . p.~.ffolq'"'; Ii $~- IIIpOIII6I:fÞY'I.I'¡'er~ponS9'lng ~..partollhed?Wnpayment BlðWit .""'_10 C I1Qd deI>oeII ohod< uraltlad unII_1t --' or .,. ~R~I,*, _...__ _ upDnlCDllp1a..... oIcf'\Ir. _....1 depolll u¡>on ",.nini 9f_. .no il1Cbdad in Ih. _ paymanI. ~IttCNI clown IIymert clue m 8u)V to III dtpaii\8d In _ --II..- del" btfm ClOth¡. ~,_ r...nd_ will alia loa depoal!lw.) .d_ rbwn pBymI!InI ÍIIdUdII<I in 1IIIId PIIII¥ rmenci'1gaa dMctfl>ell·in ~ ð.d. -'-p~ (.poroJÓ""",¡ by _ ....mpIIotI of a ...... loti.."" ,.yoba $ '*' ........ i'-'" OK per emum _ 1f!he.....1 balan.,. __...... ø.............., 0". "'* Ie 1ha-šiiá.r CI' ¡;¡ !he II-. Ø9yrnen! shellle BCftJste< up or dOMIlCCIJIdnØy. bal._,n tÞ.1oom "'._gallùlt_"'.......moryfonn. "11I0I'0IIMI. ,.,.,,*10 Sellørin aqulll monf1Ir In1IIIil'nen1s, ~ _% '* ""'urn interest CIdn1pIIfecI hi!! COP, lQ..tolilllf_OVItt 0....$· JIIf''''''rCh), peim8nt$1<) !!IIin "",,11ID<1ft¡r,an COP. _ bjI a _yøgr~ onllle_ eff", 'U_' WIllI lhe rtglll to prepar-,..,.1Iy NoIe.. III ..Llln8Þ1I \Iitth Seen _\ WI1IøII /IIISIII nat ......UOMIbIy be...._ If"'" ie. ....po......., <:f OIher _Yo .... _""II' P.........,.r Ø\IIIII1tte!he obfØlllo....1O the S. <II" Ihia Ai"""'"" 4. IN\I1tHT~ AND AÇCOUIITIIIt~^III.e; CJ Thepu/'Cftllee!llle6l1toll_'_r¡o of. at COi!l...dCl'lIeo\1lb1o _00"1' _ Of , . if the IGkqo emøunI WIriee fn¡m !he 101-' «\hHI fiøu'", !he puroIIøse ptloe and 0 lInyl1Qlf t. ~ 80IØer or o !he d...... I'''.... ..II be _ntod IQ;<JdinØY, 01 ... The '_01')' at OC.'.""" .. palcllor at CIoIlnp In leI_tc'" ~ PI/f..._ _ ._. Ñ......".nllftOtlIUba..,thelnvtf11ory....nat_J la- ''P~ t"dl/1lllo"",_ relelany~oIÞ. In~ O1ter .". amOunt) 0( be IIn 1/1111 $ . TIW _loft 1;11""" .~¡III'" _ <>n COP ¡;;¡ by Buyer.nd s.or. ora t!I.. "'d4P4ndenl inveo<aoy _. 1OItII_ _10 bo di\Ód1ld ""..Iy _.. '- II1I<I "'!lor. w~ I.......... 8nd IInI.trlad fOOd& sholl ;. vtllIIId It ... ~ - of ",.I0Il111 ancI dirlCllabøt inamÞd by $tIIor. ë:tJ;; 6. PVI'I~ "IIIC/! i\lJ.OQIITION, a.r.... OI_g, 1!U!'8' end Seier eIIIIII endeevor 10 l1li_ ~ P\ÒI;'- ØJI AIM PU,.¡,..HII ..tI.uÞrnit the all:Jcetk>n 10 _. ~~ 01If?C_A_ìe\i""oflõ..Itotsa8r"'".I'OI1\'IIOO7.PIQI1"'.....'2/02 ~ . lij;t C1IlItomis AlloòlltiolllJ/l"'~ 1Irok_ P'''II'~r .'.............. "., ___ "\rb'... EB b. 1:1b0Q)- c.f· t!ð- :: :4:1~~; f. 1__ . $ .e.¡!Q ~'1c1 S>IfTI'I8' AM TjI~(;¡QS.·AAb QC :TT O:l~ fClT rTQ Q,]-I Î al/18/20ß5 :7:37 4083850501 EOB 3ROJKS PAl%: 82/87 ----------- 1lUyer. \\uW~ êThQ:!"" Q:ep OI~: I \I, }05 !Mtt1eM: a» 6 ~ ItJ'GÞ\:If StIØt 6. OQNOITtONS: "'11 A¡re5l\llnl1I1IIIÞec to tno tIIIowi,.~: .. ~'''1*I1CIr'I or.na _"'Ole salflfaXlon _ the At'*- _ ~ _ CIt10r 1II<CII'dJ, __ anti __ C111II. B""'- ..., ....... þlt_ $ud..,...~ <-~) whIdIltWI pl1Jll1l¡ blllllillUlllllllillblitw I!u!*'I JnIf*'IIc>... b. SaItIr'. ",..anøbIe..ø.faaian wilt! au,.t.qUlJilk:alkHl¡" p_ and _Isthe~..-..~, I~c cnId~.1nd Buy.,.. 0IIGI0Iure s.remMt ('. PI· ~ inlÐrnllliO/\ .".. Þe ~ ptQIIp!I¡ 1I;i"'. TIle.....· edáedøn WItI .....1I..1I1d e.b, ret*",""y, .'-11 be ~ prüUIMd u......-.yWlittlln neb Is ~nllllt11 øl'Cltlr areSCRIW/!e__ln~ð.1rom~!1orW(n CO!> l_. o. ~IWlIbIII;IINMtøfll1e Ilnlllord.1Ø ,'''snm'nI 01 "'. ~ ,......_ 1eHe, M o Tho 1I'AIIII/1f ..r. ...... 11_ åMwe.....tno IotMIlord "'" flit S~Y'r1M!lol\ I'~ tII. Buyer d. 1IiIyIr~"9' .oh.,..."....teltarlorthird)lltyftnoncin;inlhe emountal' _:§..doys _Signmg. .. IIiIyIr.....Mnt fund~ In"'_-"- '"1.0 _I~'''' eu..r _ _110 _1IÌbrú to alllaln ..Id -n;.... _ K _ prDm!lly."""""" wllh lenøerteqUHIIlIr Irdiuno8IIr;m IIKI to ~'" the .......... If ðuIef" """'110 io _¡y \hi cancØUon.1n !I.d ... e.. orIIhln tile IeCI/IIa llIIIlImiIt, -lllrty1M1 termln...1Iris .1I/IIeI1llJygMf1I ~noIIQo IrI...Q.....~~. . f. Ohra~Oo'IJC8nIa, AwIci'IiIIII......nl.IIc) ~ 1.o\D'1' \.\ç¡ . >8fI\oo¡.NQ. - . ,., seprice_ 8 . "'1II".,.IIIlI>r ron_toOt_tel . !he etCIIIW 1101118r, 8~ _ illSWcliW .... bIIligned to \hi dulile 01 p.ni80 81d the _ del. All pll....hd~..... _ hold" in -"'ilnsllIIY ~ - perf~ l1li\' dn-.ry.. ~ the....... oflhe IIuIIrwM A..... ",. II....' I.. panylolht ,- - "" tho ,..~.I ""Y _.~. _.nd ..I.--:aÞI, ""ur- or the... pr_1D ""_*tof,uth". $&.ER'S AND BUveR'$ DISCLOSUAl8tATGtÆNTS: ' ... a a.¡., h. ....,.Jved IIIId IIIICIIhI oompllllld SeItI'. 0/ecI0II.... ...._, ,,, . .........011...-'" '___1.'''. _1~SIØment""""IIt_ofa\'1l_SIg1I/t1;. . ... CI StIIIr he.......... 8nd _lIMo wnØoI«I hyer, 0IIc:Iv.... 8Io1er.B1t, D' ID ~ &11811 PI'OYIdII to S-lIIe ~ 1Iuoer.~UIõI S1ItImInI wItnr111ute ø.v. 1IIt.,~. TII.,..,.. """...,.... .""""")1"'" -.-.. 01_ _ect1v4 DIocIoe.... SIlo_I. The portr.. _Ihcrt_ ,,11IIIIIIII0lIl.. trut, lIIal III.... II ðI' CIosiIIO and _I _ C1œhg. . mo_nHTATIOf\IS 4 WARRANTIeS, ~.."_ In ,.,.,..".. ..~, _ and III........ ..~ave 1M reø.....,¡ .-: .. SoIw is 0"""" th<I Euslne8r In oom¡:lllnoe ....1111 __It 1_, erwilcn~lof 1'IUIoMr.11.1nd c:ontrJoà. Th.. ~ wi! not b. "'...... III' .". HII .od 1M ...... \MIl _ .. eppIIceble ......cfi.... u_ COP. I>. ThIre.... no ..... Of i.......'~ r n'......mø whiob.....u IItIiIclIlMo ÐuoÎnetll Of AIMts beiow lOkI, . c. All "._ _ """"eta r.ItvInI 10 toe _p IIKI__^ ðflhlt B....m.. are _1eIoi aolØ in o#!eGt. Ind thoIfto IW "" <Jndiscløllld ._d_ . r;I ÞlIt1I '""''''' in/vrmlltI'on .nd ..."..,... fo.miIohed Of 10 IIa furnithed 10 __ 11'0 c.,.np....., _, prIJa,eo ~ II ........, !IOnIItIIÞtIt.... prior _",. .nd 1IIirIy~"", "'114"",*,' conQ~ of"" _... 01 tI1I! ~ _ en 1IWft. . . "'___lWGIIiYwble""'~,,,,,, '"'"' .......",.J _11<1 <tIÞuelll.... n<..-.... bean ,,-..olyùlign.d .,d 1f1ey..~~. f. AI Aun cumonIiy II'Md In ... lIUIi_ .r. _ br 811... f... fn¡ro be... and .,......._ .nd """r.." .. IlOOII_ ... "111l1li10, .-pi OS_ PfII'IIded I.IIIII~I.· II. !II4It_ not ''''''''' ,",I.II~" _n _~ -......of OW!>n/IIp "''"' _,_. WIieIIIr....· .n.~. ~ Iny......".. """'II not In ""'''\llØlldl_ in \hi_de UIa. ". EJro/IIbnI: 1 8. 9. SlIJIf~ 1he11h"""'I".~ ."l""'. _," .... aa o(~ ....._ ..._ CI.."~ ~I no"-wlllIa "'''',''~oflll'Y..f'1twhlà1 .,_,_tt>e.tICIUI'M\Ielh_. S.."'R.........IIo...« W~...BIIIet. ~uteStllllment hlllr II1eII indemnify II!III ~a au¡.... and II''''''' Iwme..""", ~ deme¡¡e Mlulling ~ 1htIr !oQIJy. Ie. CONTlNUiTr. Feqc1ng CIoeIn" lilt _ "'... oontinue to _... IIw ..-.a In 111. usual *8)'. I!DtaQ MIl pllallY' I!a A1JH1.1IIIcI...., .1Iow the Ðuyer 10 "'.... reao_1e inIpecIlon.o I/1d _\ojn!lO«l "'1eIìonoo wI1h ..",,1IIn, "".......... Md ""'~n . fI T AXlh'r.lIIXPEN8eS: e. lJIIIIe.. _nat 1>"OPOIr!\! _, other _e. inlumr;~. r8l1l. v8C8lfon PIY.1Id "'''''' ~ <If ...11....... "'" 0Ih1lWl. p!"- lor In IItIi ArIIe~ .na. be pIOIatad ID COf'. &¥Ir .~.II_LIU 6IIIIIr ;1 CIocIr1g forfloc;~ !taM CIOÞCiIb.11CI OI.....ni............. depooIlllnlnsfen'IId '" 1Iuyw, .nd """ ........ . __,...,." Sell.' II ac.;"II ¡." loy _r """"~ onrd ........ad -nI¡/ OOIIIIö..... 'b. Bu)1I' ,hilI '_10 ~ """" rwarlplony IÚ.Ind 01 OVII!pIOyme(11J r;tf _er'8 compenuton Pl9l1Ì1.1111s. tø>I... trll<le p<apbIR Ð< 1I1t _ ""'~ relall to .... ~ ptIor to COP. . " 6Irotpt.. DII1_.. _ iIIlhll ~_.C. ellCh pertV IfII. pIOy,.',,"n due ill """l1IIIn; 001lS \ncu"... willie _ PtI'Iy II ¡" . ¡><>t1Hlo",M_1oøJclM_p....YtIItIIIlNt.,.._,.. . d. Any liquet or _1I...n. or franchf.. ,... 111.. no( be prom,,", ...d SIIycr _, PlY MY tr.,ñ< '" '""" /eea 1:), permII$ ,,"d_I"~"'r..... ~ 01Ii11r¢oilt"""~onof9uo1...,~.F"""IIQ(.paIl"2C1'..f!¡<1z.rœ IWJ..._ . -'\.U)+ e.,. Þ0/æ Ef)\t,; ='"""' """ ",.,,..,.,,..t»...,,,,,,... ......~... .-- .... 2']-{f 61/18/26\35 17:37 4\3838565\31 BOB BROOKS PAEE 63/\37 ButIM.: ~u. Y'\l.W"~ ên euv.r. ~~ ~ ~*~--- t. """ "~r_8_.noR poyeqUIIIlyWl....--- ...IIIC__ _"'IIs~"'" 'JIb"~ .1!Hh ~ _ ~ III 0I/III_"', ~ iidciã1erllÓVlllOll. t ",. ~I'-II )If.1 CIaoing 811Y'-" üMned OIIN..1e of1lìe øu.1_~ II- SoIIetIhd hold BI¥tt _ tam "".liIÞÐ1IVlolII. C....... ~O'V'¡_I Depat1menl, ... CalIIomñI . P...... T.. Bo.-d or the CåIIDmia SIIìIIikIII'à fl.1!quIIœ1iOn IWIain5 fnIm \!It _11100 d the ø~'ÍIIIII. ..wI COP. Prior 1\1 .....IØIIII by h _ holder or,......r\nlrllr- IoÞIIy """ Ihe58 ~.. Þlluyl!r 0I1aII De pnIt~ nm me ......I~ 01........... n.bIIIty bw ,""""'!II\1If ....ÙlXIng.oøndH '!III"",,*, In "çmII until f\ICII.-- .,.. -.01. 12. MlSCiUANiOU$l&A.S1ï5. fTC.: 1)\. SlIer _n Irantlltr to IIùyer lIIe fOIICWInII_"_ UII" ""the ~tIIIíon cI!tiI ~...., end h II\Iyer .IIMII ......... .....tIIOft lor 111m: . . . AItr", IIIItrn Ieete or ,""j,1I.."n~ ~nI 0 0Ihtr eq¡ApIntnt 1--<" '" purehtlt 00IItrtCt(1) T__I)'tIttII.... orpurdl_CDnImI Q I!tuipmont Dt acIIMre ~ __iI(t Q WIIcIo iMte(II) or )II_ _0«.) 0 Mu"'" o.vIce """.,.a a VlNlIIIOtnlClIINI aI/IfttSCI.\ l' AdIIerfIiftg CGI111Ø(;).I",*,dinO v._ Pt(u Q OIlIer. . . 13. CL~GDt\1B: ThI_.d<llle1Or 0I0ft>8 I. "0-.,12 1Ift'\5.,20_. __.rdsoI,..,,,,ihlll',,".¡r_ ...."" __ ~Xøo:blf/n \hit.. COPthllO\W' IIC~. \4. B'IOIŒR;""'I thI18ra1<tr hø ".""~ 10 lIit¡Ier 1NnoItI.-.d ".".. io'--.... óbf;linad /IœI SOhr and Qthtr _,...-.:y _ ~ 01........ ""....not...... """"" I>y _. _thot a.,.ri.~'''eIy''''hit-'' ~n 01... ~ .. "...., ftMnc>III-. bu8n....-.... __. ell)' __d ..billet. _......1 1titIoIy.Iuhft.-ÞlllY.ndlM rfPI"O,,,,,,"øv"'StIItr. afI!I nøton "'J ~_ oI"'_r. a.- IdInoi ~1heI"" ilNIyIng ...tiyon /III awn inv.._ "-,11...11__. """""""....... .nd obilltf to oomplelO INo _ ancIliO _sür __ lie BwMat..1Id notOll'~ reprtI...... dlle 9cehtt. Sl\ouJd II.., IUáI ~ "'8tllar ot'~ lie _lIIqer end 8e1t1r_1o lookoahll)' 10 oed! oIh« '- relief 1IIId.... _. hold _, InclolnnltY w defend tile _'tom en¡/ _ _s. ISu»wr and BeJ.r .0_""" Ihat~"'III' _.. II ....l11li,.. ''''''''III 1er'IdIIr. . 16. TRJlIMNG: __ 1_"'.-_~""'OJIOI'IIiOn"¡...B..._.,.,. perIOCIOI ¿¡ _~_tom _,... "'_OMI_II>Ðu¡oer. 18. CQ~CQMP~ _lIId 1ntfIvIc1JI~._nar~ot~ llitllyonUI!IIII..J:ou_ "In a i1IØI.. 01 OI"..~lcx:rianollheíu___.orO_1/Ie __ t:! . ~ a 1ft "",...... empoyMa II lINt ill .In.... ~ III\' __ of"'" ......... .....1101 "'I"'fII.... ""-' 1M iIure'''' _~ 110 within _11mb; .,helle fIIf In........., or ~hoIIy, In .ucII........... ...... II 1ft tImpI.,," ""....Iuyer. fOr I ,..;<M d .,. eo_ YtIIIOItìom COP. ~. _"'1_~"'_."'1IMo___~ be_erred.. pa~ðllI!Y__"''''. 8uairwl.. 17. MI!DIATlON OF DI$PUfeS; 8uJwr ~ Seller IIhIIJ ....<illl1III1 dlepute «1ßi11l belwten ...... iIIIlitIe a~ of I1IJ A_,",nto.. ""Y"'-" __.. ...._ .................. ,.,.. modia",," ehel lie held plio< 10 en¡/ own...... «,_..ton. 'thio mocrotlloft...be tot¡,'IØ"tI,¡ ancI in 1ICCOIdII_ WltII :Elcabl. ~ of... CtIItitrM EvIdence Code. In 1111 _I 1I1e ..... nnøt "10 /I11III on . mtdIIItor.......!IiIIr(30) of..1IIt P8I1Y steiœ1g ~. tho ~Ju:IOe of tlte ~ ec..." d"'cou11l1" wHdI veIIUe -.«lilt tilt.... d a ~ 111I'I1II01 in _ dJ...... _ "- juliediCIIJoo. 10..... .mtdIIIIor. 'atll.awntthe metllIIIJrllitlllmlinnll1tl.1ICOI1d I1'IIICIIIIIIDn It _sary.ltehlll! De~d tcIe<Iin .aco"...... ,,*h1hll III8OIIIph. ShouG._ pony _mpt.. erbItreliøn or. CI!UI\ _ befin _mp1InO 10 m"',"'" I>!II'IY _ not be enttiI!I '" -.n&\I...... ~ De .-...... ..._ .. r 'n ....... _ or _n .ft(! tho p,"" who 10 _....,..,.,. .<t!II<oIot... j\lllt\D tulle ~ medllftðn I!NIyIle aanC8OnIl( Of tile .".".... Dr judge. 1t!edIiIIIiOn...., if "",. $l1ar be IIvIcla4 -.¡...., be==: and Sellar. 11. 8ROi<Eft.. '1!I!f; TIIe~) In _fII ' II8Ithevt _ .. tho ""I,I!ooiooc(.) for "It ....IIIICI-.I . -"". SOIIoIt.....Iell)'.,..to8rWM(.)fCX'~¡f : o ~ofkolllll\lldlh4l..-to tIiI!o 101 "TW'rM ._....ocr 'pef\1II!I\ oI*»tI...-..Nice. r-' ~ . ,,,,leer. or .. per ......__ .......1 _11M IItItr tnd Iie!Iof.. . .f_ thollbto)l)'lIÞI. (') tt CkIoI"II,or(b) II 0ðI"........ of_ ie ___ bvd_lt01 SeI!IIr. U]OII SIiItt'.d""R. If CIooinV Is pII~ b, òe6l1At of Buyer. tJe Buyer l1li111 be 'N)CntlÞltl fer lllKlaa'_1O pay me 1D1tI1I_S *"'-1\' upon _"t Ano a_thai.....,... has d_Þd WIth tie _if haldw"",y bII.ppIed IlQlllIIiI BuIl'l'S 0IIIIgCI0n unoer ihI. paragfIIØII. Inlny__, P~8 Qltl1lbtbnr~to U. peyrnentof.\lClfla"'.1t1II )IIvdnapa/lrthtoll lleerffied to ~ 4ItII'nIIy', __ CDItO. '. 19 SUatWJlY' 'The._ ........-' of IIW ,..,... .....""9 .. "...,. of"" au_. AI... "..t fol1tl In I..... ~..."'....d .ct" OD~ De IIIOdIIiIod in wt1anO.... by 111. par1I... TIIIf8'" 110 oItI... ~1ØIb1Wl. 'ø-n~, amII1pmt'" 01' UIUI8<IIIIn<IIng.. 4MI OI1III11_n, -." or'~ 1IIt"._ _10 _.9 10.... ~ ~ of dIic ~ Ihei ... nOl IIIly "'" 1 r..d _. iIIIo ~n\ oheU bInd.nd benetllne,...,....nd ....1øø'Jf _,. eod oheIf ._ode IIIIY pri... writl&ft 01 nllQA.menR. -maA¡¡.-M ITIIY oe sIntd In ~. end faxed .ocr ebGIr.>nic oIgntIurIIo ..,.y be oonaidenod at 0<!ginIII1. OoplÌO'lt in thfeAgI'ttIN'" _ rQ' _ only a"" _, notÞe 00_'" 00t1I1JUII1g ho m""¡ng. In 1.'_. pr~g'" oIIbiWIio1 ~ B~ Ind Seller il/f1Í11 lIIJtofthis "_01, III pltYlllllrlol/ill1ll 1/1111 DI tntIhcI ÙlI'IMOIUIbIll atIom.Y.'" ancI.... ONOIIt.. pIO'rided In ~ 17. ~,~. .!g¡¡? CIIIIomII......doIit¡n 0I1Io......~. ~o.,,~. "*) ØI~Rov 12JQ2 .,. -¡;ÿe, 8iiiõf Þ3/£O ~ ~ RnFf TQQQGA~Ra't', ~·TT. f":ft".,.IQ'!' ...,.n .:z.3-/Q 61/18/2665 17:37 4683856561 BOB æJJkS -------~-- PAæ 64/87 _ a_ ~(~~ 4?ar oo.~ :11J. ACKnOWLEDGMeNT ANI) PMION.AL~: OfIlgnIrQ _, ... ...,.....(1 awr .,~,.Iolll' .. by 1M ØIIWIII"-'1IId fulvundMItIHI fill ~ aM ""',.... .œøy 111ft. 'TIle ~ Wlmlnll/I8t IhtIr .......1IQIIIy tuI/,,¡ent 10 I*IcIhlluy...... 8". ~"'11111/81' _... .....18.. CIQIIOo...... or '*"" tnIII\'. 1ht .....""".... _"'y__III6,.".,..,_ of"'~.od-'YøIIIer"""- --.vie ................ -... 21. AçC&PTANCë:~r I.... .......1\ Is IOCtpIllQ 1M -.., by Stller_... ec:ep..,. II ÇOfI1muni.-.d \9 Blow by 11:. p..... on 2D-..... Arty"'" 1"= IPWIaI lhaUCtllIIIIoII9 . ""IIIIWOfIor. "'-1I11CIenb!ed &tter -- and....... .... on lie wm. an "'....tIImw ànd ...tdiIiool.. '!'HE CALIFORHIA AllIIOC"'TION OF ~Nm 1IAOIqIR8 MAI(Ø NO RÐ-RESiHTA1I(IN AS TO 11E U!SAl VÞ.UDITY OR AOEQUACY (IIJ Nt'( PRCMlllON OF Mil fORM IN Nf'f speCIFIC TMHIACTlCN. T¡.¡¡¡ ~ IS ~or QllAUflED TO Olve L' I..I!GoI.~OIHAXADIflCe. "~tJUCHADVIO!. TM!PNmESSHOUI.DCCN8UtTTlleIRA~ORACCO\Jt-IT~,-.L ~.... m\q.~. \$. ~\0IiM' cJP 'W\~ CA;4>~ ¡.~ L.. Mb\ô& w\~ Òo>'o~ ~~ r'"J ' AtIo ~~'WS- "T'w.... ~~ "'to fA. "".. QU#oJ- o I!ilAl_1i> oI1e<;he<I ~ Q 8uìIjecI to a1œt>ed -.nle<olliar ~\J~..J~ G:>~1ÞI "'YOt lIù)'er '"ë:.F . by. p~ - ~ft:. -n.~J. -- , AttnI lIST OF ATIACH!\IEN1S A. IQUpment !..lIt ar ......·D....~e..&.n__..1 O. ~~~ O. Ii. F. G. H I, J.llil2L 0Me oa. - enIty¡ JM- ~ 11)': ~AL- ~.A.... . 1"1 CIIIIomilo A"CelllI!II\ Of iWsNn __ _1007. PIQtI &0/ ~ Ral/121D2 ....,.........~,: .._- -.... ....."',-...-......... 0.... CHIta - . . ¡(i_o"- I- ;tI.-o.,;- bore I-/~-.:: ~.... o.c. ... M . ~.... ~ ___ 2j-dJ) 01;18/2005 1<:38 4683850501 . BDB I3ROJI<S PAGE: 02/05 111 II 8naS5 1 ì: 27 41182551467 ~ .e;J.iE. pf£A!!A'-'f ~AI!£ 82 ~ SELLER'S DISCLOSt1JlE STATEMJ,rn' ... --ß ~II C 'P~I"'t'.L\.n..Mt- ~v<-..-.... J.... . Buainess . I IcI1C11' ~~lt:In .<:..-w"......,., Cr..V RJy¿ 1Z.u S\Ñ~ ç 161â.1M\ AdtftsS . ~ ('1:1 Çm~ ~ t,f\,.crr,K.....l~~~ ~vç.£.JA- --.........' . . ~~~ Çlty 1h.ìs øeries of ~ IIId IIISIWØ is to infurm pospedive buycø abOut Ibis busÍ_ It i~ "W1icd .. KlIer to po.... ~ ~ and &0 IDSy¡er 1ìlquøD1ly ukJd ~aq~l1sut itdoee DOt take the p- of the buya's iœpoction of1be buøinØ& aDI11b.1b....Iíal_ o1Itcr I'e. 1!-,. '1'bœe .... ~ œn:t\Illy CUIIÛMd_ ~ by the~. The broker bas DOt v.;fted tbllCCIIrBC)' 01' compt.... - - of ally. ofllao ¡o"., - J_ I mpplic4 Ice by the aeller. . PL&ASJ: VCPLAIN ALL "YES" ANSWERS OM 1'IŒ ADDENDUM V'l'R 101'0 ~J-.2l 61/1B/2665 10:36 a6B3856581 EOB BROOKS PAGE 65/05 .01/19/2985 17;27 4882651467 8I.1~ Pf.EA5ANT PAGE: 114 ADDENDUM TO DISCLOSURE STATEMENT ~ SELLER'S 0 BUYER.'S Business-13I'" ;>Iv...u\~ W¡e.rt-ð........,.tI'\ Question *' Explanation of "YES" Answers 8. I.-a-. ~....^~ - i)....~#.... 9 (' " ,- \~-""......_- I c" f\..~_ ...,1 /"d,..r+;""" .. l................... . ~ ~ .-- '~""""""'...J "'" .......... J ..."~~ ~.~ - .,¡:¡: I..~ _...Itoo---_ c~-,..,^¡~ l ",...... c,-t. r""Iip.r"^~~^"'" J ~ Irt~,..,. o\A ~-\-Cðn. h.,.~ .e..,. h.~ cØ\-,....'" .. ~i...A ^^ \ ", I O'r- I.!:L....-k:i+t'~.... ...\";p................ H Vnl ðl~ btq. ~ ;-'"' I"JP-'..J..(~ {\1'IItI~:~A_ I~.... .t;.I,..&.c: k'ft}L..1"' i,...,. hllo'- ì \. ttA.....taÂ a ~¡S"h\.tL(..._,. ì,... ~¡+'10...--.. :s ...~t^ ,_It. liDA . ~~ }a..:...a.......l.co l'.a'r,...~...\ ~~P.AaI~ 'r\l.l'\....~ 'Ç~...^\'- rJr..:~--' ('hI" pH \ ""'rl..~~..\ ~''''''' "'~"'.It. 'r \).'~~. '1~ ,....~L.. .'Cc. ~d. ~ r-L~... R ,... '-"e^h-\.... J.\~ 1 ~c.."ft... At,......... 'TbhA"A ..~...~,_~. 'R,""'T A.5.t'A{) J ".I P' . (ATTACH ADDmONAL SHEETS IF NEEDED) THE VNDERSIGNID CER'JUJU THAT 111£ ABOVE L"U'ORMAnON IS 11n1l AJIfD C()JUIECT ~J:S~ OF A COPYOFTBISDI8CLOSVRE STATEMENT. ~~-1::=-- /I&'_~ SEI.I.1i'.Jt(S) BUYER(S) Name cIIIte N_ cIIr.t cLde NIIDe date NIIIIe ;).]- 2 2. ------,-,--- ------~- -------~------ . A. BaI..... \..01lG11I0.. I. M )IOu awlin' oflll1)' cin:umstIn;et ill" iIId~ or marbI_ !hit l1li)' ~Iy att'cøt fuIutc ¡wtitability ofth. bl!øjnes¡? 2. "'" 111_ my fOVCIIUCO, __ _ or IiaI,Ui«.. oftlw bus'-dlM..... 1:1 JZI ".....'-Iy end _..._Iy reftectod in it. finoncial """'-_1 o III 3. Is the bwiiuess in defauk of 811)' of lis IIuncIaI or COIIU1O\1I&I oblIptlOll5? 0 ;i! 4. HIs !he businoss or lIlY of Ib ownm been lite objeot of l1li)' bultnJplcy fiIhII. 1:1 III wllilmwll ror bellefit of mdllors or illlIOIvcocy JIIOOO"C!illl of ~_ ~~I 23- .2) 1M last five years, or consuJICQ With IOIY &IIOnlCy ... _'!WI' ...IUu....-. .procleclillp? M thm ItI'f ilKf¡~ 0UIt0III1IS who aocoIIIt fat aIOI'I tItm 10% of_at 0 ø &rOSa....~ Ify... 111\ lid:! by IIIIIIIe and IndMø Ibc IIJIPII!XiaI* ~ of 8l1li1181 JI'OIØ lilies II1d any rcletiolllbip 10 tho busÙIHI or Ite 0WIItII. AIe1honanycomm~lOemp/oyeesori~I_"",......._~ðio.. 0 IZJ fut1n cc¡mpensation III~? "'" there ...,pliers ..i1o bay.. a penoIIII or 'l*ialft!lMionJhip .with the bui_ 0 IZI or ÌÞ owœrs1 If yea, list aah I1II1h IIIJPJî.. tho IHIIure ofÞ rolatiQnllip, lite IIpPI'OXimaœ total of anø.ual puroltues from MOil a any special d~... priola¡ or 0Iber JIIvonble tMntI th.t IIUIf not be IMitable to. ~. Ale uy oflha emp1o:r- or i.ndepeIIdem cœtnICtor$ rel8Þd to any of the ownen of the buai_ or I<>(ldti ~ Ifyu, 1;,t1Mm lIyuma Cld ~bc the ""Yboallllp. Haw you IIIod or do)'OU utioipllla eøy d~ with 1hIo lendlord or probIems~ with the premI_tœ blllitlMs OCCIIpÌcs? .'.C*nIII"'-- 'ï .d_......P''''''''..,,.1014..W...,.,..... ..... s. ~. 7. 8. ø o 9. 2'3-2Y 61i18/26S5 lS:36 4883856561 81/18/2085 17:27 4992551467 BOB BRŒJKS BL.L£ _ÆANr -~.._-_._-- P/.\GE 63/65 PAGE 05 VIS NO 10. Aro tbm any œnns Of condltlcne oflhc pemiMs '- with whieh die bus",- D r:J Ct .. I8IIdlord is not in fuU compliance? 11. Doll dIO pmnl... Þave Illy ~ maintenance tor whim the tal..! is 0 JZ] ....ponsible? 12. Hawdlrm: been lIlY deaths, violent «Imes or otIIer Cl'llllilllllICtivlly OD the r;a 0 NII1IÌSI$ withitl the lISt tbree yem'I 13. Areyoo¡awarUflD)'lI~CI!s,m~alsorpmcbisonar_"JINI'II_ 0 III which ~ be Ü1 OI'IYÍrOIIIIICIIIIII bazanl5IICh U, bus II1II limited 10, ....... formaldehyde, r1doo p$, paint, SCllvents, ÑeI, mllllGIÚ wute.1UIfIce or ~ -at tuIa 01' Mntaminlltlld sail or water? 14. TsIII_any.pmut.udmthe~"ionotin¡oodoro""'" IZJ 0 c:onditlon. or far will"" maI_e!llls been demnd? 15, Ate there I~' Ì!!IIII uud in the busu- tbIt the soller does not CWII, IlUCh u IoIme4 or leased equipment. COIIIipId ,..lDwrnory or empIGyHI'1OO1.? 16. DooNIIhe 1Iuaift... ha". a Jìanchise, distriÞlaorship 01' li_" 10&1...1010>11 rtyes. please provide a CO!)' of -a. ouçh ..._...,..L 17. Ànlthere IU!¥ ...... or omiNíon& on the pro forma or IM\IUItCd m....... sIaIemeIrt ~ 1>1 !be 1ÞtoI<.... &om í~1l "1Joo! provided 1I)':you7 18. Have )'0\1 received ootIce of pendia¡ jll()'l fT. 10 wCllc«a' COIIIpcnatÎOII in-. premitlnlt, ,....1* bill"", tor prevc>u¡ periods or 8lI)' il1llalion tbAtyout 1..._ OIITlcr may terminate -mae? J 9. Have III... been 1.11)'..........' oom.-NIion ÌIISIIrIaCe oIaima or ll\Ï...... that .i!llltld to .IICII claim In the' put 12111011t1a? B. ",I&tiou 1. .. tho Iuin... ¡)f ¡II op.~ required to have III)' 0- or penniIs oIhar !bID a IoaIJ busíocss ]kensc? 2. MIIIt the new owna' pmonally qualIfY for any li_ Of ptnIIlt" 3. Ate yoo .fVIR of any pendiI¡ ZOIIÎIIS ~ redc~iopment or IICII1Iy cØIIIIIUOtOtI tat ~Iøht IIffect your business'! , 4. Are \hen! III)' .llesod violation. ftitd Of llllder illVeSri¡alion by the foIIowia. authorItI.'1 ~ NO 1. Poliu DopuImeøt IZ! 9. IUcoòoI. Too...,o.t Firwmo 2. HMItII Depoutment 0 i6 10, EDD 3. Flrt 0..,.........'" 0 ø 11. AIcohoüc: 8",... CDIIII'aI ... &..ihlina1napoçtOr 0 ø l2. IRS S. l'Dr1Î11¡ Camminion 0 í.ð' 13. BoIIId of .e1' EqualiZlllion 6. WatlrPollution 0 14. FI'IIIC/IiIe T. C'.ontroJ Apncy ao.d 'I. Eavronmontlll 0 ø I~. bnmign¡tion! ~an A.pney ¡¡(' NatIII'IIlutiOft s~ 8. OSHA 0 16. Other 01.~.W.~..g,'DI__.Fonn'I3,PIge¡df4""M!3 __ ..,. 2! 0 a IZ1 0 ¡21 Ci ø ~ 0 a 1:1 Ið [J 0 121 0 0 VIS NO 0 J2f 0 ¡zf 0 ø 0 ø 0 ø 0 Ff D ø' ~- ,;¿ J - 25" 61/1B/2Ð~5 16:30 4083850501 Ðl/16¡2DSe J1:17 4Ðe2e51467 EOB 3JiOJI<S 1õ!..UE:'~ PAGE 04/05 PAGE e~ C. Other CODI"'lratioD. YES NO Does !be b~~Î1MIS ~yC my ofthc following? 0 ~ 1. UnioD or ON IIIIPIoyø\«It ....".._15 2. AJr¡ employee hired aft.r NoYcmbot 6. 1916 withO'll a complød 0 iNS Fonn 1·9 00 tll.? ~ 3. SatlpIoyee &took cownwsII¡p pllll (ESOP) 4. lJllfuncled pension IW!lIiIi.s 5. Profit sharilll! plan 6. Back. wapi or cIaiDÞ for_me ., Unpaid ..-1;,*1 '" ....1_ premiums 8. Lease 1pNIUIm. (0IIw tIw1 the premllOl) 9. AdwMin¡ CQDtnIÇŒ (inclodln¡ Yellow Pale.) (I, Orh.r contra..'1s IIHI lI8Icc:ments 11. Pondilll ortl\roatcIIed liûgation 12. Un_wed insunuIce claims 13. ProcIœtliability eJIIOIIIft 14. Cu.\QIIIOf w-"y obJlpbOllli 15. Plllldiøg Þx OJ: Worter.' Com¡IInllldon rclùnds III. Antlclpded IIIpplier"'" D. General \'IS NO Arc you ...... of lIlY Q1IIII' facts or eo(\Ì!ioM DOt diseloNd ibo....1hat mq IIdvcnoly 0 .ø affoaI die operation of 1IIe bulla",. a buycl'l dociaioo to puro~ i1 or tile price ha mipt pay for it? JII' YOt7 HAVE ANSWJ:RED ''1ŒS" TO ANY OF THE ABOVE QUESTIONS, PLEASE GIVE A COMPLETE EXPLANATION ON TIlE ADDENDUM SEL~ W~~· -Name ~ Y,ßhoo~ ~n.L-, dID' Seller's Apt /-1 [Lt;:.¡ S- dIte Name dale S£LLER(S) CERTmES THAT THE ABOVE lNFORM4nOMI8 TRUE AND CORMCT AND ACKNOWLEDGES RECEIPI' OF A COPY or THI$ 'DISCLOIUU STAn:MI!'.NT. BUYER(S) ACKNOWLEDGES RAVING REVIJ:WED THE INJORMATION RELATING TO THE SELLER CONTAINED IN TBIS DISCLosu:RE 8T ATI~:NT AND HAVING RECEIVED A COPY, Buyer date BuY"!' - 11_'::__""'",__. F........~. ,....a.,.AevIllll 23-210 " FINANCIAL STATEMENT ''''D''OO'''''&5 OJoint Vøntufe TAl'( 1.0, "'UM8EA OR SOCIAL SeCUFlITY NQ o Partnenhip MIKE TSACHRES o Corpo,..tion NATUAE OF IIUSNESS 1800 HILLMAN 0 o ndivldul' '""- ASSETS AMOUNT (GlÑtCltm1t LIABILITIES A.MOUNT {omit QlII1U ~hedu,, 1,t... '-"-....>-""- Short Term Notes & Contracts P.!:l!ble - Matur~withln 1 Yr.:l§chedule m. nts Receivable in 1 Year Loans on Construction in Pr£!l!8ss (Schedule 2) - urrender Value Ufe I05ur,nce ACCounts PaV.ble in 1 Y'.r - Income Taxes Payable in 1 Vear ""' uction In Progress (Schedule 2) Accrued Expenses , - Stocks/Bonds (Schedule 3) Other Current liabilities (List) 1-"---___ f Expenses Loam: Receivable in 1 Year :urrent Assets (LJttJ "'>P,<: ~"n(lJ) ~ .-== ~86 7I!L ~"-,,-R~T INC. 122,150 CURRENT LIABILITIES (Sub-Total) I 4,350 CURRENT ASSETS ,Sub.Totall I Reel Estate Mortgages ¡Schedule 4) 691),QOO 425...L..288 Lo_~ Term Notes & Contract~able Sched.-ªL tateIBldgs. (Schedule 4) L1 ~...o.= Other Liabilities tseelv.ble " :leI & Deeds of Trust Owned (Schedule 5J Jbiles-.A -'10 _n 77 :n. I Property -31L lents in Clo.ely Held Corporations/ TOTAL LIABILITIES ® .hips (Schedule 7) 690,000 J Stocks (Schedule 31 ¡S5ets(listl rv ..&INv -2'.iliJo NET WORTH (CA)"'"~®¡ @ tANB~ _INe _ ...,,,, ..:J.¿.:;¿ 000" 2,537,788" TOTALASSETS 0) TOTAL LIABILITIES & NET WORTH 3.227,788 (@I>IUI@) FINANCIAL CONO'''''ONS OF ¡OATEI ANNUAL INCOME & EXPENSES FROM ANNUAL INCOME AMouNT ",,"It _nk) E~ment Income ~R iS1 Dividends Interest - Rentals """07 Sa... Commissions Other: -= Uè ""- TÒTAL INCOME 135 910 "TO ANNUAL EXPENO;ITURES AMOUNTfomtt~ Pr~Taxes/Assessments fi 2Do Income and Other Taxes "1S0 M0':.!2!ge Interest 31 Jj QQ Other Contract Payments Insurance 4<.500 Living Expense Depreciation Salary Expense Cost of Goóds Sold Other TOTAL EXPENDITURES 98,.650 NET INCOME JLES If more space is needed, Ittach addendums to scheduæs. 1: lASH NAME AND ADDRESS OF FINANCIAL INSTITUTION ACCOUNT NO. BALANCE BANK OF AMERICA 1922825xx 2' CONSTRUCTION IN PROGRESS ,. DESCRIPTION Ii LOCATION , LOWER OF COST LENDER LOAN BALANCE MATURITY DATE CO"'I"Lë"n OR MARKET VALUE - TOTAL 1}-:27 I SCHEDULES (can't. trom reverse) - ~ij: 3, ~!~~o~s::::~~~~ 1~~T~c~;~~~~- _H~ l---~-- L,~!~L= ----.--.--. Au..... _... "~.....ufl.1 wher. n..decfl ------...---.- LISTED SECURITIES --- UNLISTED SECURITIES/ INVESTMENTS Colt M.rir.n V.I_ PLEDGED TO Cou MlirknV.lu. -- -~.--_.._-- ----.--.-----+-.- '--.-.- -+_.._---- - --- ---.._,,~- Schedule 4: REAL ESTATE L __ '¡,'. Aa~~}~ION' i A~~·~NT ~; ..- OWNHJ 'ÄÕ~~L'Çio':r' ~O~JhTEI~~~s 1 00__1_~;¡~ - ~6 .5K 455._ººQJ ,J 20, º . --~ '2D~ >_65K 1235~ . TOTALS S _._.,~..._._._-+._-- J_S["~'~"' 'U·;~'~~~'-··-_~~~_~c. NET 'NCOMF (D , fl. "C'1) PROPE RTY ADDRESS - -----1----- ---_____H______ ANNUAL ,CASH Fl.OW Mv~RL'1iET~:.t·G,~~-R.~'-I"' .~ 1,1:;';;- (i:);.~~" In...m.' _ .:. ~~!.':!:'!~~,. . _ _'''''..~~,''''' ,. TYPf. OF PROPERTY (In(, No. of Unitd 2 1800 HILLMAN AVE- BELMONT CA ~..h§_QQ_ _ ~..¡!_';.º_ .525 ALMER RD___ 4BURLINGAME~_ 3 o 5 --.-.-----,---- 9-5-,W-o -3-3.,.5-5-9· 79-9-3-- -,-&s-e-- - 6 --~--.--_..- --------------- ---- ---3ið @NET OMI!:" .--.-'.---- .._---.,------ Schedule 5: MORTGAGES and DEEDS OF TRUST OWNED ____ NAME()~_~8TÕR.-~..:.=:~ \ TOTAL Schedule 6: NOTES and LOAN RECEIVABLE -- ...---.. -----.- "'ATURITY DATE NAME OF DEBTOR COLLATERAL UNPAID BALANCE _m - ~.'--. --~--"---- - ----- -~._._.- -- ._._..._.---~-----_....- --- f---- ~----- -- -- ------- --- -- I TOTAL - .---.-.---- 1.t Dr 2ndLIEÑ YPE OF PROPERTY UNPAID BALANCE MATURITY DATE ------.------ --- - .-..-- - ------..--- TOTAL. )chedule!..:. !~~~STMEN~...!.~ CLOSEL Y HELD CO_~PORATI~~!.~ARTNERSHIP -.-_.~'- --~- ---- INCIPAL ASSETS VALUE 0' YOUR PORTION " OWNED -.---- --.------ - ._~--_._--,- -- ----- --... -----.. - -- - -- - ---+ ---.--- __'U - --._-- --..-. -- - -,.. - ~--r-"TõTAL- I ------- ----- NAME DESCRIPTIDN OF PR -----.-- -~ --..---- --~--- 'chedule 8: NOTES and CONTRACTS PAYABLE ...--.--- 'IVabl. to ¡NAME! --AMERICAN EXPR£S- (ADDRESS - "--.-. -_._---.,-+ ----" ..... MATURITY DATE I OLLATERAL. UNPAID BAl.ANCE - . 0 'Cr r 100M TOTAL - -- 1----- .---.--.----. ~--- --.-.-..- ------ ._-'------ '8 undersigned, for the purpose of procuring and establishing credit from ttme to tIme wnh you and to Induce you to permit the undersigned become indebted to y&U on promissory notes, additional advance agreements, guarantees or other documents evidencing indebtedness, rn¡shes the above (or in lieu thereof, the attached) which is the most recent statement prepared by, or for the undersigned, as being a full. Je and com~ct statement of the financial condition of the undersigned on the date indicated, and agrees to notify you immediately of the tent and character of any material change in said financial condition. The undersigned further declare!s, under penalty of perjury, that the 'O\le statement lor in lieu thereof, the attached statement) and supporting schedules, both printed and written, give a·full. true, and corr.eet Hement of the financial condition of the undersigned as of the date indicated. ¿-Ni;:T¡;RE·,T-ITL~ ._.._~---- - -~--'-- 3NATUAE,¡TITÚ L DATE SIGN....TURE/TITLE, aATE S¡GNÃTUR'IT"j"TLE a....TE -~._~ -.------.-. - .2'3 - 2J' ,~~_.- Bank of America . ti 0066 P E 0-2 Your Bank of America Business Checking Statement 11.1",11111111111,111,1.1,"111,1"111,11111111",11,,1111,11 HUNGRV JACK'S CORPORATION 1800 HILLMAN AVE BELMONT CA 94002-1921 Statement Pe,lod: Fabruary 1 through Fab,,,,,ry 28, 2005 Account Number: 006t8-08565 At Vou, Sarvlce Call: 850.615.4700 Written Inqui,ie. Bank of America One Powell Street(reloc) 1 Powetl St San Francisco, CA 94102-2811 Cu.tomer .ince 1997 Bank of America appreciate. your bu.ine.. and we enjoy serving you. Our free Online Banking service allt>w. you to check balance., track account activity, pay bill. and more. WIth Online Banking you can .Iae view up to 18 month. of thl. atatament online. Enroll at www.bankofamerica.com/amallbu.ine... 1:1 Summary of Your Bual_ Cltec:kItIt Account Beginning Balance on 02101105 $102,578.53 Number of 24 Hour Cu.tomer Service Call. Self-ServIce Aaal.ted o o Ending B.'.nce $102,576.53 1:1 Important Int_1Ion About Your Account Baaed on the minimum balance you've maintained in this account, your monthly service charge has been waived. 0022381.001.123 California Page 1012 23-).. '7 Bankof America ~~ H 0066 P E 0-2 Your Bank of America Business Checking Statement 11.1...1..1...11 ,,1.11...1...11...1111...1. "111,,..,,111...11 TRANSBAV AUTO SERVICE INC 301 CLAREMONT BLVD SAN FRANCISCO CA 94127-1107 8IMement Period: February 3 through February 28, 2005 Account Number. lIOII4-30100 At Your Service Call: 650.615.4700 Written Inqulrl.. Bank of America One Powell Street(reloc) 1 Powell St San Francisco. CA 94102·281 t Customer since 2005 Bank of America appreciates your bu5Íne.. án<l we"enjoy serving you. Our free Online Banking service allows you to check balances, track account activity, pay bill. and more. WIth OnHne Banking you cen al... v_ up to 18 mont'" .f thl. _....nt onlln.. Enroll at www.bankofamerica.comlsmallbu.lness. o Summary of Your Busl_ Checking Account Beginning Balance on 02103105 Total Deposits and Other Credits $0.00 Number of 24 Hour Customer Service Call. Self-Service Assisted 0 . of your Customer SltlVÌce Call. .... f,.. of charp uch st.tement period. + 64,700.00 Ending Salance $64,700.00 (J ImpOrtant Infonnatlon About Y_ Account Based on the average balance you've maintained in this account, your monthly service charge hes been waived. . (JDeposlts Number Date Posted Amount Number Date Posted Amount 02103 02104 $.00 64,700.00 Total of 2 depoait. $14,700.00 ooot7t5.00 1. T23 California Page 1 of2 :2.-3 - 3D OR~YCh .:l.iL~ BANK.f>SEWEST® ~ STATEMENT PAGE 1 OF 2 SERRAMONTE OFFICE 321 GELLERT BLVD DALY CITY CA 94015-2369 800-488-2265 TRANSBAY AUTO SERVICE IHe DBA CLAREMONT OiEVRON 301 CLAREMONT BLVD. SAN FRANCIsœ. CA 94127-1107 102 STATEMENT PERIOD 02/01/05 THROUGf 02/28/05 102-000213 4 ITEMS ENCLOSED --------------------------------------------------------------------------------------------- THANK YOU FOR DOING BUSINESS WIT'tI US. WE LOOK FORWARD TO CX)NTINUING TO SERVE ALL YOUR BANKING NEEDS. ------------------------------r------________________________________________________________ VALUE PACKAGE BUSINESS ACCXIUNT NlJIÌIER 102-000213 BEGINNING BAlANCE............84.45O.85 AVERAGE DAILY BAlANCE..................94.879.00 o DEPOSITS................... 0.00 LOW BAlANCE............................74.197.00 4 CREDITS·········.......60.409.82 YEAR-TO-DATE INTEREST PAID..................O.OO 8 WlTHDRAWALS............62.856.23 YEAR-TO-DATE TAX WITHHELD...................O.OO 4 OiECKS·······...........7 .807 .05 ANHUAL PERCENTAGE YIELD EARNED............. .0.00 ENDING BAlANCE.............. .74.197.39 INTEREST ACCRIÆD THIS STATEMENT........... ..0.00 DEPOSITS .--/ DATE. . . . . . . . . AMOUNT . TRANSACTIoN DESCRIPTION 02/02 15.739.72 ELECTRONIC DEP OiE\lRONTEXAa) PR ** EFT ** 02/09 14.764.21 ELECTRONIC DEP OiE\lRONTEXAa) PR ** EFT ** 02/16 17.595.91 ELECTRONIC DEP 0iEVR0NTEXAcD PR ** EFT ** 02/23 12.309.98 ELECTRONIC DEP O/EVROItß'EXACD PR ** EFT ** WITHDRAIIIALS DATE........ .A\MOUNT. TRANSACTION DESCRIPTION 02/03 10,575.54 ELECTRONIC DBT ŒEVRONTEXACD PR ** EFT .... 02/07 2.670.75 ELECTRONIC DBT 0iEVR0NTEXAC0 PR ** EFT ** 02/11 5.871.34 ELECTRONIC DBT 0tEVR0NTExAc0 PR ** EFT ** 02/14 120.00 ELECTRONIC DBT OiEVRONTExAc::o PR ** EFT ** 02/17 10.483.04 ELECTRONIC DBT OiEVRONTExAc::o PR ** EFT ** 02/22 3.528.24 ELECTRONIC DBT OiEVRONTExAc::o PR ** EFT ** 02/25 17.233.60 ELECTRONIC DBT OiEVRONTEXAcD PR ** EFT ** 02/28 12 . 373.72 ELECTRONIC DBT OiEVRONTExAc::o PR ** EFT ** OiECICS NUMBER. . DATE. ........AMOUNT 2075 02/09 118.19 2076 02/14 865.83 NUMØER..DATE···......AMOUNT 2077 02/09 949.03 NUMBER..DATE·····....AMOUNT 2078 02/25 5.874.00 -..._- ~ /:à 020205 0007478878 020905 0007478878 021605 0007478878 022305 0007478878 020305 00074788T8 020705 0007478878 021105 0007478878 021405 0007478878 021705 0007478878 022205 0007478878 022505 0007478878 022805 0007478878 5p 5p 5p 5p 5P 5p 5p 5p 5p 5p 5p 5P ;2,3-31 cítìbank" CitlBusiness· Cltibank (WHO, F8B 3M P. O. Sox26892 e.n Fra_, OA 94126-6892 10t57/11111ID3FO 053 OITlBANK (WE8'!), F88 Account 200640159 Stlltement Period Feb. 1 - Feb. 28, 2005 Relationship Mànller US SERVICE CENTER 1-877-528-0990 Page 1 of 4 TRANSBAY AUTO SERVICE DBA CLAREMONT CHEVRON 301 CLAREMONT BLVD SAN FRANC%SCO CA 94127 - CltIBusln.s. SummarY: Checking Saving. Investments (not FDIC InsurM) Checking Plus $206,941.46 Preparing to Travel? Allow Us to Make PackJng. LJttJe &Iller! Cltib.nk'. Wortd w.net . 8.NIoe ma.... p.cklng your w.llet ea.l.rthan ever. You have .ooe.. to. wfde variety of Forwlgn Ourr.n.....lnt.m.tIon.IOh..... .nd FDralgn Tr.vel.... Dh...... . -Jlgh«o your door. (Anywh....ln th.Oontin.ntalU.8 UrnltalF....ppIy. C.III-800-827-3....or tIItda Tvøe of CharcJe Cll1BUSINØ8A.QI8L£CHEÇKING' 2OOI4Ø151 Aver. DaII, COIIectø BélIitICMt DEPOSIT SERVICES , , CURRENCY OEPOSIT (PER " 00) CHECKS. DEP ITEMS, DEP l1CKETS ""F!:é WAIVE TOTAL DEPOSIT SERVICES . Total Chargea for Service. Net ServICe bmuge Charges debited from account II 200640159 NoJUnIts PrIceIUnIt Amount $198,826.61 210 96 .1000 .3000 21,00 28.80 $21.00 $21.00 $21.00 ~i:I" Flexible Checkl", 0IiI(t 2AI1 2AI1 Z02 2AI2 2AI2 Z02 2AI2 2AI2 2AI2 2AI2 , D........II EU!C~ ' ~IiII!ROHOEP 4t111t1OOOO87œt 1'«>01 ~~~Jt¡ÐEP -__7œt'IIIOt DEPOSIT , e..EC'I'ACfIItö CRIi!OIT ~NfŠËlM:ËIiII!ROHÐEP 4t111t1ClOOOt_ 1'«>C12 ~~ ~1'II4tIOt_7œt.....C12 ~ __IØIS 1!t7,._..... CHECK NO: ,1. eHiCK NO: "1810 CH5QKNO: 1801 CH~NO: 11.. tlnønnlqg BeIence: Bãlance: DebIts er.m. , -..:.A~.~ 111 lì .iii~ 18:,712.22 ;841.48 !Ii.... 201,M.80 201.A2 =1 202i3.$;87 ..- 1.:;;; 117 ,::a=. 315.36 63.44 4,000.00 1,000,00 321.&8 ..00 ¡;~ 23-])" '/11 « .\ ~....:::' -",., .__" ì . F CUPEIQ1NO PUBLIC WORKS DEPARTMENT Summary AGENDA ITEM l~ AGENDA DATE: April 5, 2005 SUBJECT AND ISSUE Authorization for the Director of Public Works to issue a Request for Proposals (RFP) for Real Estate Services for the Sale of Surplus Property of Oak Valley Lots A (11), B (2), and C (13), and Authorization for the City Manager to negotiate and execute an agreement with the selected real estate service provider. BACKGROUND In 1998, the O'Brien Group granted to the City title to three improved lots located in the Oak Valley subdivision. The lots were obtained as in-lieu park dedication fees rrom the developer as shown on the attached diagram showing Lot A (11), Lot B (2) and Lot C (13). In March of2002, the City conducted a surplus property auction for the three lots and the City did not receive the required minimum bid on any of the three lots. In September 2004 the City again solicited offers at auction for the three lots with updated appraisals. One bidder offered the minimum bid on Lot C (13) of$1.2 Million and an escrow was opened to complete the transaction. That bidder has defaulted on the escrow requirements and the City has cashed his deposit of $35,000. However, in recent discussions with his representative, it has been suggested that the offer of $1.2 Million might be renewed by the bidder approved by the Council, Mr. Mark Whitcomb, but staff, as of this writing has not yet received confirmation of that offer. Staff is now requesting authority to issue an RFP and acquire the services of a real estate professional to sell all three lots. The real estate service provider would be compensated by a commission fee paid rrom the sale price at close of escrow. The service provider selection will be a qualification based selection and a commission fee percentage proposal. The most qualified real estate service provider with the lowest fee percentage of the sale price will be selected and a contract negotiated and approved by the City Manager as authorized by this proposed recommendation. The actual sale of the property will be transmitted to the City Council for its consideration at such time as a valid offer is made on each of the three parcels. Should the original sale of Lot C (13) be resurrected prior to offers for sale made by the broker, it can be removed from the proposal. Printed on Recycled Paper 2~~{ FISCAL IMPACT Since the proceeds rrom the sale of properties will be the source of payment of the real estate service provider's commission, there is no cost impact to the City. Ifthe sales are successful, the City will realize revenue to the General Fund for all three properties in excess of $3 million. STAFF RECOMMENDATION Authorization for the Director of Public Works to issue a Request for Proposals (RFP) for Real Estate Services for the Sale of Surplus Property of Oak Valley Lots A (11), B (2) and C (13), and Authorization for the City Manager to negotiate and execute an agreement with the selected real estate service provider. Submitted by: Approved for submission: WL ~Q:1J~ ctU~(j Director of Public Works David W. Knapp City Manager :1 L( - J... I UðLIC SPACe H:STOlm De: AN'Z"" :s R!VA'I"e: O'P:N=r; $PAC~ rr - " IGH80RHOOD - - - p, G !. E ~1.:: ,,. TO F T~D' T/!Aex' . OULOO r;;,nV~&CNFcfNl.?~~~qn4G - "~U~&J,.¡ ÁGer; ~eD¡CA. N. TRA!L CONNeCTION ro OFF-e!T!! STEVENS CREEK TRAIL p E 2 S 0 ~ ~ --- , ~ L t.. 'T' :IGHBORHOOD 21- - ( ~ """ ~ ~ ' . I) ... ~ [ ~ ;;:j. 12 ..... ~ 1 ~"'ETe.~ I I"""---... ........1 lilt, City Hall 10300 Torre A venue Cupertino, CA 95014-3255 Telephone: (408) 777-3220 Fax: (408) 777-3366 F CUPEIQ1NO . DEPARTMENT OF ADMINISTRATIVE SERVICES SUMMARY Agenda Item No: ;;¿ 5 Meeting Date: AprilS, 2005 SUBJECT AND ISSUE Accept the 2003-04 Single Audit Report. BACKGROUND Each year in conjunction with the annual audit, Maze and Associates provides the City with a Single Audit Report. The report covers compliance with Federal grant procedures and addresses the following areas: ~ Summary of findings and questioned costs. ~ Schedule of expenditures of Federal awards. ~ Notes to schedule of expenditures of Federal awards. ~ Report on compliance and on internal control over financial reporting based on an audit of financial statements performed in accordance with government auditing standards. ~ Report on compliance and internal control over compliance applicable to each major Federal award program. Weare pleased to report that the City received an unqualified report and that no reportable conditions, material weaknesses on instances of non-compliance material to the basic financial statements were noted. The audit identified three areas of improvement for compliance with requirements of major federal programs. The City concurs with these findings and will incorporate the recommendations into our 2004-05 procedures. RECOMMENDATION Accept the 2003-04 Single Audit Report. Submitted by: Approved for submission: ~aahu-ð~cP Carol A. Atwood Director of Administrative Services íLlc David W. Knapp City Manager Printed on Recycled Paper '))-1 CITY OF CUPERTINO SINGLE AUDIT REPORT YEAR ENDED JUNE 30, 2004 .2)- ~ CITY OF CUPERTINO SINGLE AUDIT REPORT YEAR ENDED JUNE 30, 2004 TABLE OF CONTENTS Summary of Findings and Questioned Costs ............................................................................. 1 Schedule of Expenditures of Federal Awards............................................................................3 Notes to Schedule of Expenditures of Federal Awards............................................................. 4 Report on Compliance and on Internal Control Over Financial Reporting Based on an Audit of Financial Statements Perfonned in Accordance with Government Auditing Standards. ........... ....... ... ....... .................... ... ..... ....... ... .... ......... ........ 5 Report on Compliance and Internal Control Over Compliance Applicable to Each Major Federal Award Program .... ...... ..... ...... ........ ................. ......... .......... ... .......... .......... ....... ...... ........ 6 Schedule of Findings and Questioned Costs Program............................................................. 8 Page 2.]" - J ^AAZE & 'rl~ ASSOCIATES --- ----...- ---- ..- - - -----._---..._-- -------- ----..._-- --------- - - -----..- ----- -- ---- --- -.....--.- -....---.--.- ACCOUNTANCY CORPORATION 1931 San Miguel Drive - Suite 100 Walnut Creek, California 94596 (925) 930-0902 . FAX (925) 930-0135 E-Mail: maze@mazeassociates.com Website: www.mazeassociates.com SUMMARY OF FINDINGS AND QUESTIONED COSTS Honorable Mayor and Members ofthe City Council of the City of Cupertino, California We have audited the basic financial statements of the City of Cupertino, California, for the year ended June 30, 2004 and have issued our unqualified report thereon dated October 1, 2004. These basic financial statements are the responsibility of the City's management. Our responsibility is to express an opinion on these basic financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards in the United States of America; Government Auditing Standards, issued by the Comptroller General of the United States and the Office of Management and Budget Circular A-I33, Audits of States, Local Governments and Non profit Organizations. We perfonned a Single Audit as requested by the City to comply with the provisions of the Single Audit Act Amendments of 1996 and OMB A- 133 and are required to present the following summary: Audit of Basic Financial Statements Our audit did not disclose any reportable conditions, or material weaknesses or instances of noncompliance material to the basic financial statements. However we did communicate matters to the City Council in our separate Memorandum on Internal Controls dated October 1, 2004. Audit of Major Programs Our audit disclosed the findings reported on the Schedule of Findings and Questioned Costs which are not considered to be material weaknesses in internal controls over major programs. We have issued a qualified opinion on compliance with the requirements applicable to major programs. A Professional Corporation 2) - L{ SCHEDULE OF FINDINGS AND QUESTIONED COSTS (Continued) Identification of Major Programs The U.S. Department of Housing and Urban Development Community Development Block Grant (CFDA # 14.218) was determined to be a major program. Dollar Threshold Used to Distinguish Between Type A and Type B Programs The threshold for Type A programs was $300,000. Organizational Risk Evaluation The City was assessed as a low risk auditee based on prior years reporting results, our overall knowledge of the City and other criteria specified by the Office of Management and Budget. FINDINGS RELATED TO FINANCIAL STATEMENTS There were no findings required to be reported under Generally Accepted Government Auditing Standards. FINDINGS AND QUESTIONED COSTS FOR FEDERAL AWARDS We have included findings and questioned costs required to be reportable under OMB Circular A-133 section .51 O(a). STATUS OF PRIOR YEAR FINDINGS AND QUESTIONED COSTS There were no prior year findings. October 1, 2004 or<\ð\'~ ? 2f-5" CITY OF CUPERTINO SCHEDULE OF EXPENDITURES OF FEDERAL A WARDS FOR THE FISCAL YEAR ENDED JUNE 30, 2004 Program Name Catalog of Federal Domestic Assistance Number U.s. Department on Housing and Urban Development Community Development Block Grant expenditures Program income Loan program balance at beginning of year Total Community Development Block Grant 14.218 U.s. Department of Transportation, Highway Planning and Construction Program (Passed through the Metropolitan Transportation Commission) Cupertino Adaptive traffic signal control system DeAnza corridor advance traffic management system Total Highway Planning and Construction Program 20.205 U.S. Department of Justice Local Law Enforcement Block Grant 16.592 U.s. Department of Homeland Security Emergency Management Performance Grant 97.042 U.s. Department of Health and Human Services (Passed through the Council on Ageing of Santa Clara County) Medical Reserve Corps Small Grant Program 93.008 93.044 Grants for Supportive Services and Senior Centers TOTAL FEDERAL FINANCIAL AWARDS See notes to Schedule of Expenditures of Federal A wards 1 Program Expenditures $217,067 177,146 1,074,013 1,468,226 504,154 454,121 958,275 11,720 68,260 16,270 40,339 $2,563,090 2')-10 NOTES TO THE SCHEDULE OF EXPENDITURES OF FEDERAL A WARDS Note 1 - Reporting Entity The Schedule of Expenditure of Federal Awards includes expenditures of federal awards for the City of Cupertino and the City's blended component unit, The Cupertino Public Facilities Corporation, which is controlled and dependent on the City. The Cupertino Public Facilities Corporation (the Corporation) was incorporated in May 1986, under the Nonprofit Public Benefit Corporation Law of the State of California. The corporation was organized as a nonprofit corporation for the purpose of assisting the City in the acquisition, construction, and financing of public improvements, which are of public benefit to the City. The Corporation, after acquiring certain properties from the City leases these back to the City. The lease money provides the funds for the debt service for the Certificates of Participation issued by the Corporation to acquire the properties. The City council acts as the Board of Directors of the Corporation. The Mayor and Vice Mayor ofthe City have been elected President and Vice President, respectively, of the Corporation. The City Clerk has been elected Secretary, and the City's Director of Administrative Services has been appointed Treasurer. Note 2 - Basis of Accounting Basis of accounting refers to when revenues and expenditures or expenses are recognized in the accounts and reported in the financial statements, regardless of the measurement focus applied. All governmental funds and agency funds are accounted for using the modified accrual basis of accounting. Expenditures of Federal Awards reported on the Schedule are recognized when incurred. An exception to this rule is expenditures of federal awards for loan programs. The City operates the Community Development Block Grant loan program under which it must insure participants maintain compliance with program requirements on an on going basis. OMS Circular A-133 section .205(b) requires that expenditures for the above program include the balance of loans outstanding plus cash received horn the program. Note 3 - Direct and Pass-Through Federal Awards Federal awards may be granted directly to the City by the federal granting agency or may be granted to other government agencies which pass-through federal awards to the City. The Schedule includes both of these types Federal award programs. 2')-7 Ll MAZE & .rf ASSOCIATES m.. ___ __ ______ _______ _________.. _,,___ ---.- . - ----- --- -------- ----- -- ----- ---- ----- ---..--- ------- ----..---.-.- ACCOUNTANCY CORPORATION 1931 San Miguel Drive - Suite 100 Walnut Creek, California 94596 (925) 930-0902 . FAX (925) 930-0135 E-Mail: maze@mazeassociates.com Website: www.mazeassociates.com REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT A UDlTING STANDARDS Honorable Mayor and City Council City of Cupertino, California We have audited the basic financial statements of City of Cupertino as of and for the year ended June 30, 2004, and have issued our report thereon dated October 1,2004, We conducted our audit in accordance with generally accepted auditing standards in the United states of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Controller General of the United States. Compliance As part of obtaining reasonable assurance about whether the City's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards, Internal Control Over Financial Reporting In planning and performing our audit, we considered the City's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control over financial reporting that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions, We noted no matters involving the internal control over financial reporting and its operation that we consider to be material weaknesses. This report is intended for the information of the City Council, management and federal awarding agencies and pass-through entities. However, this report is a matter of public record and its distribution is not limited. A Professional Corporation )) ~ð' 5 "AAZE & , r ,~ ASSOCIA TES - - . ----- -------- ---..- - -- -- - ---- ----- - ..-- --- -- --._----.- ACCOUNTANCY CORPORATION 1931 San Miguel Drive - Suite 100 Walnut Creek, California 94596 (925) 930-0902 . FAX (925) 930-0135 E-Mail: maze@mazeassociates.com Website: www.mazeassociates.com REPORT ON COMPLIANCE AND INTERNAL CONTROL OVER COMPLIANCE APPLICABLE TO EACH MAJOR FEDERAL A WARD PROGRAM Honorable Mayor and City Council City of Cupertino, California Compliance We have audited the compliance of the City of Cupertino with the types of compliance requirements described in the OMB Circular A-I33 Compliance Supplement that are applicable to each of its major federal programs for the year ended June 30, 2004. The City's major federal programs are identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major federal programs is the responsibility of the City's management. Our responsibility is to express an opinion on the City's compliance based on our audit. We conducted our audit of compliance in accordance with generally accepted auditing standards in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A- I 33 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the City's compliance with those requirements and performing such other procedures, as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on the City's compliance with those requirements. In our opinion, the City of Cupertino complied in all material respects with the requirements referred to above that are applicable to each of its major federal programs for the year ended June 30, 2003, except as listed on our Schedule of Findings and Questioned Costs. Internal Control Over Compliance City management is responsible for establishing and maintammg effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to federal programs. In planning and performing our audit, we considered the City's internal control over compliance with requirements that could have a direct and material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A-133. A Professional Corporation 2J-1 6 Our consideration of the internal control over compliance would not necessarily disclose all matters in the internal control that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that noncompliance with applicable requirements of laws, regulations, contracts and grants that would be material in relation to a major federal program being audited may occur and not be detected within a timely period by employees in the nonnal course of performing their assigned functions. We noted no matters involving the internal control over compliance and its operation that we consider to be material weaknesses. Report on Schedule of Expenditures of Federal A wards We have audited the basic financial statements of City of Cupertino as of and for the year ended June 30, 2004, and have issued our report thereon dated October 1, 2004. Our audit was made for the purpose of fonning an opinion on the basic financial statements of the City of Cupertino taken as a whole. The accompanying Schedule of Expenditures of Federal A wards is presented for purposes of additional analysis as required by OMB Circular A-133 and is not a required part of the basic financial statements. The infonnation in that schedule has been subjected to the auditing procedures applied in the audit of the basic financial statements and in our opinion is fairly stated in all material respects in relation to the basic financial statements taken as a whole. This report is intended for the infonnation of the City Council, management and federal awarding agencies and pass-through entities. However, this report is a matter of public record and its distribution is not limited. October I, 2004 ØYf\ ~ ~ .1:; - (0 7 CITY OF CUPERTINO SCHEDULE OF CURRENT YEAR FINDINGS AND QUESTIONED COSTS Finding 04-1: Community Development Block Grant Payroll and Benefits Documentation We selected for testing compensation costs charged to the Community Block Development Grant (CDBG) program (CFDA# 14.218). We noted that the City allocated 15% of salary costs of the Senior Planner of Housing Services to this program, but did not fully document the rationale for such charges in accordance with the regulations set forth by OMB Circular A-87 (revised in June of 2004) as it relates to compensation. It states that an after the fact distribution of the annual activity of each employee should be documented. The City does not currently do so. Allocations can be used under certain circumstances. OMB A-87 states this practice is only allowable when "(i) The governmental unit's system for establishing the estimates produces reasonable approximations of the activity actually performed; (ii) At least quarterly, comparisons of actual costs to budgeted distributions based on the monthly activity reports are made. Costs charged to Federal awards to reflect adjustments made as a result of the activity actually performed may be recorded annually if the quarterly comparisons show the differences between budgeted and actual costs are less than ten percent; and (iii) The budget estimates or other distribution percentages are revised at least quarterly, if necessary, to reflect changed circumstances. allows this activity only if allocate actual costs by delineating the amount of time spent working on CDBG related projects by each employee on at least a monthly basis, submit a budget for approval of Compensation expenses and re-adjust the budget according to actual expenditures on a quarterly basis." Compensation and benefit costs allocated to this program amount to $73,650 out of total expenditures of $1,468,226. Management Response: The City will comply with OMB A-87 and compare actual costs to budget distributions on a quarterly basis and adjust the charges accordingly. Finding 04-2: Community Development Block Grant Sub-Award Recipient Monitoring While reviewing the sub-award recipient Agreement with MidPeninsula Citizens for Fair Housing we noted that there was no provision stating that a single audit is required for sub-awards recipients receiving grant funds of $500,000 or more during any program year. Management Response: The City concurs and will incorporate this language in all sub-recipient awards. 1.)-11 R CITY OF CUPERTINO SCHEDULE OF CURRENT YEAR FINDINGS AND QUESTIONED COSTS Finding 04-3: Community Development Block Grant Reporting The A-133 Compliance Supplement for CFDA number 14.218 requires that all Cities receiving grant funds from this program file form SF-272 Federal Cash Transaction Report. The City did not file a form SF-272 in the current year as required by H.U.D. The City is aware of this Management Response: The City concurs and will file form SF-272 on a timely basis. 2. :;-1 ~ 9 City HaIl \0300 Torre Avenue Cupertino, CA 950]4-3255 Telephone: (408) 777-3220 Fax: (408) 777-3366 CITY OF CUPEIQ1NO DEPARTMENT OF ADMINISTRATIVE SERVICES SUMMARY Agenda Item No. .:l~ Meeting Date: AprilS, 2005 SUBJECT AND ISSUE Accept the 2003-04 Management Letter rrom City Auditors, Maze and Associates. BACKGROUND Each year in conjunction with the annual audit, Maze and Associates provides the Audit Committee with a report (management letter) documenting suggestions for internal controls and procedures within the City. The report is attached for your consideration and addresses the following areas: » Budget projections show that the City's operating and recurring revenues are insufficient to fund the operating and recurring expenditures. These aJmual operating deficits, if not eliminated, will eventually deplete the General Fund balance. The auditors encourage the City to continue to look for ways to balance the budget via revenue enhancements and/or expenditure reductions. » Receipt of both late and corrected timesheets was noted in conjunction with part-time recreation employees. The auditors recommend that the Finance Department work with Parks and Recreation to ensure timely and accurate timesheet submissions. » GASB #45 will require the accounting, funding, and disclosure of post-employment retirement benefits (retiree medical). The City has already perforn1ed an actuarial study on this obligation and has provided funding for fiscal year 2003-04. » GASB #40 requires additional disclosures in the financial statements for deposits aJ1d investments effective for fiscal year 2004-05. The FinaJ1ce Department will ensure that these disclosures are included in next year's financial statements. The above recommendations were reviewed with the Audit Committee at their JaJ1Uary 19 meeting. It was noted that no material weaknesses were found during the audit. Printed on Recycled Paper 2b-/ RECOMMENDATION: Accept the 2003-04 Management Letter. Submitted by: Approved for submission: ~. Q Clfwvd! Carol A. Atwood Director of Administrative Services ~ David W. Knapp City Manager :<.b-2 CITY OF CUPERTINO MEMORANDUM ON INTERNAL CONTROL STRUCTURE FOR THE YEAR ENDED JUNE 30, 2004 02{J-3 MAZE & · r,. ASSOC1A TfS October I, 2004 ACCOUNTANCY CORPORATION 1931 San Miguel Drive - Suite 100. Walnut Creek, California 94596 (925) 930-0902' FAX (925) 930-0135 E-Mail: maze@mazeassociates.com Website: www.mazeassociates.com To the City Council of the City of Cupertino, California Under generalJy accepted auditing standards in the United States of America, auditors are encouraged to report various matters concerning an entity's internal control structure noted during an audit, and are required to report certain of those matters. Matters that are required to be reported are significant deficiencies in the design or the operation of the internal control structure that, in the auditor's judgment, could adversely affect the organization's ability to record, process, summarize and report financial data consistent with the assertions of management in the financial statements. As part of our audit of the financial statements of the City of Cupertino for the year ended June 30, 2004, we considered the City's internal control structure in determining the scope of our audit procedures for the purpose of rendering an opinion on the financial statements. While our purpose was not to provide assurances on the internal control structure, certain matters came to our attention that we want to report to you. These matters, along with our recommendations, are described in the accompanying memorandum. A material weakness is a significant deficiency in which the design or operation of one or more of the internal control structure elements does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. Our consideration of the internal control structure would not necessarily disclose alJ matters in the internal control structure that might be significant deficiencies and, accordingly, would not necessarily disclose alJ significant deficiencies that are also considered to be material weaknesses as defined above. However, none of the matters described in the accompanying memorandum is believed to be a material weakness. The accompanying memorandum on internal control structure is intended solely for the use of management and the City Council. This restriction is not intended to limit the distribution of this letter and the accompanying memorandum which, upon acceptance by the City Council, are a matter of public record. To the extent that the City Council intends to rely upon this letter and the accompanying memorandum, such reliance should take into account the limited basis on which our recommendations were developed, as described above, and the limitations inherent in the internal control structure. In addition, the City Council should understand that the criteria used by us in considering the internal control structure could differ significantly from the criteria the City Council may be using for its purpose. We wish to express our appreciation for the courtesies and cooperation extended to our representatives during the course of their work. We would be pleased to discuss these recommendations in greater detail or otherwise assist in their implementation. Very truly yours, OØi)o¿s- +~ 2& -l{ A Professional Corporation CITY OF CUPERTINO MEMORANDUM ON INTERNAL CONTROL STRUCTURE For The Year Ended June 30, 2004 Lone:-term Financial Proiections We read budget projections prepared by staff covering the next few years, which report deficit spending in each year. Total available funds will plummet from the beginning balance of $13.8 million in fiscal 02-03 to $2.5 million at the end of fiscal 2008-09. The average annual deficit from operating activities is $2 million or 7% of total general fund expenditures. This annual deficit is expected to be paid with non- recurring revenues including proceeds from the sale of property amounting to $5 million and $2 mi]]ion from other non-recurring revenues. The projection shows that the City's operating and recurring revenues are insufficient to fund the operating and recurring expenditures. These annual operating deficits, if not eliminated, will eventually deplete the City's fund balances. We understand this issue has been communicated to Council and is under consideration. We encourage the City to continue to look for ways to balance recurring and operating revenues and recurring and operating expenditures. Payroll We selected 25 employees for payroll tests. We tested the March 2004 pay periods for accuracy of pay and proper documentation. Issues from our tests are noted below: Late Timesheets: From our selections, we noted that two part-time individuals were being paid in one period for time worked in another. One individual was paid for 37.5 hours while her t¡mesheet for this pay period only reflected 21 hours. Another individual was paid for 33 hours when he had only worked 30.5 hours according to his timesheet. We discussed the issue with the Payroll Clerk and were informed both employees were being paid for hours worked in the prior pay period due to late submission of timesheets. Because of our small sample size we inquired about late timesheet submissions and were informed that this occurs "often" for part-time employees. Timesheet Corrections: Based on our conversation with staff, we were informed that approximately once per pay period a Recreation Supervisor will call in to state that the part time employee did not work all of the hours listed on the timesheet. Staff stated that there are approximately 80 part-time employees. Our sample did not include any such instances. This low occurrence level does not require audit follow-up. However, we wish to report this information for your consideration. There may be other unreported occurrences where hours are being reported which are not being worked. We do not understand why corrections are coming in after the fact. We believe these corrections should be dealt with prior to the approval of the timesheet. 2&-.)' ~ CITY OF CUPERTINO MEMORANDUM ON INTERNAL CONTROL STRUCTURE For The Year Ended June 30, 2004 New Accounting Standards for Other Post Emplovment Benefits (OPEB) Governmental Accounting Standards Board Statement No. 45, Accounting and Financial Reporting by Employers for Postemployment Benefits Other Than Pensions, addresses how state and local governments account for and report postemployment healthcare and other nonpension benefits. The statement generally requires that state and local governmental employers account for and report the annual cost of OPEB and the outstanding obligations and commitments related to OPEB in essentially the same manner as they currently do for pensions. To comply with these new rules, which take affect in fiscal 2008-09 for Cupertino, the City must determine the actuarial accrued liability (future obligation) to pay for OPEB. An actuarially based funding plan will need to be determined to ensure the City accumulates funds to pay for these obligations. So long as the City sets aside funds using this basis, there will be no impact on the City's financial statements. Although there are several years before these new rules take effect, GASB 45 requirements will change the way costs are recognized for OPEB. We understand the City had an actuarial study performed this year for the costs of these benefits. The study should be reviewed to determine if it complies with the actuarial assumptions and methods specified in Statement 45. Provided the study is GASB 45 compliant, the City should begin to incorporate the funding of these benefits into its budgets and long-term projections. New Cash and Investment Disclosures for Next Year The Governmental Accounting Standards Board has issued Statement #40, DeDosit and Investment Risk Disclosures - an amendment of CASB Statement No.3 which is effective for fiscal 2004-2005. These new rules change cash and investment disclosures for municipalities and require the presentation of new data. Although the rules do not take effect until next year, we have included a summary here for your use in the corning year to ensure needed data will be ready. A summary of changes are presented below: . Cash in Financial Institutions - Under the current rules, the City's cash is required to be allocated and disclosed under 3 categories differentiating the degree of custodial risk. Under the new rules, only those cash balances falling into the highest degree of custodial risk (uninsured and uncategorized cash) need to be disclosed. These reduced disclosures will not require a change in what has been assembled in past years. . Investment Custodial Risk - Under the current rules, the City's investments are required to be allocated and disclosed under 3 categories differentiating the degree of custodial risk. Under the new rules, only those investments falling into the highest degree of custodial risk (uninsured and unregistered cash) need to be disclosed. 2(p -~ 1 CITY OF CUPERTINO MEMORANDUM ON INTERNAL CONTROL STRUCTURE For The Year Ended June 30, 2004 · Concentrations of Credit Risks - The City wilJ need to assemble information about the concentration of credit risks associated with it's investments. For investments in any one js~uer that represent 5 percent or more of total investments the City is required to disclose the aggregate amount and issuer name. Investments issued or eXplicitly guaranteed by the U.S. government and investments in mutual funds, external investment pools, and other pooled investments are excluded from this requirement. · Credit Risk Quality - The City wilJ need to disclose the credit quality ratings of investments in debt securities as of year-end. Investments of the same type and rating may be aggregated for this purpose. Unless there is information to the contrary, obligations of the U.S. government or obligations eXplicitly guaranteed by the U.S. government are not considered to have credit risk and do not require disclosure of credit quality. Governments should disclose the credit quality ratings of external investment pools, money market funds, bond mutual funds, and other pooled investments of fixed- income securities in which they invest. If a credit quality disclosure is required and the investment is unrated, the disclosure should indicate that fact. · Interest Rate Risk- The City wilJ need to disclose information about the interest rate risk of their debt investments by using one of several disclosure methods. The City wilJ also need to disclose the terms of investments with fair values that are highly sensitive to changes in interest rates. The City is encouraged to use the method that is consistent with the method it uses to manage interest rate risk. Methods suggested include segmented time distributions, the specific identification method, weighted average maturity, duration and simulation models. Governments with investments in mutual funds, external investment pools, or other pooled investments that do not meet the definition of a 2a7-like pool should disclose interest rate risk information according to one of the methods above. · Policy Disclosures - If a government has an exposure to a concentration of credit risk, an investment policy disclosure regarding concentration of credit risk is required, or if a government has an investment denominated in a foreign currency, an investment policy disclosure regarding foreign investments is required. If a government has no deposit or investment policy that addresses a specific type of risk that it is exposed to, the disclosure should indicate that fact. · Investments Sensitive to Interest Rate Change - GASB #40 requires certain disclosures for investment fair values that are highly sensitive to changes in interest rates. Although seemingly a simple issue, this can be in fact difficult to determine as some investments may have hidden derivative features. The City wi]] need to closely examine its investments with fiscal agents to determine if any investment fits the above requirements. · Foreign Currency Risk - A City's deposits or investments exposed to foreign currency risk should disclose the U.S. dolJar balances of such deposits or investments, organized by currency denomination and, if applicable, investment type. 1~-7 " Response to Memorandum on Internal Control Structure For the Year Ended June 30, 2004 Long-Term Financial Proiections: The City concurs and will continue to discuss strategies to balance recurring and operating revenues and expenditures. Payroll: Late TimesheetslTimesheet Corrections: The City concurs and will work with the Parks and Recreation Department to ensure that part- time employees remit timely and accurate timesheets. New Accounting Standards for Other Post Emplovment Benefits (OPEB): The City is familiar with GASB 45 and in fiscal year 2003/04 contracted for an actuarial study for retiree medical insurance. The City has recorded the annual obligation as a General Fund Reserve in the amount of$1.15 million dollars. New Cash and Investment Disclosures for Next Year The City will familiarize itself with GASB #40 and implement the statement in fiscal year 2004/05. 20-( OFFICE OF THE CITY ATTORNEY 2<14\<1 Town Center Lane, ~\lite 2\<1 Cupertino, CA 95014-3255 Telephone: (408) 777-3403 FAX: (408)777-3401 CITY OF CUPEIQ1NO Charles T. Kilian, City Attorney Eileen H. Murray, Assistant City Attorney March 15, 2005 Honorable Mayor and Members of the City Council City of Cupertino 10300 Torre Avenue Cupertino, CA 95014 Re: Mailed Ballot Elections Dear Mayor and City Council: Mayor Kwok has requested an opinion regarding the availability of a mailed ballot election regarding the three initiative petitions which are currently scheduled for a traditional election in November, 2005. The conditions under which a mailed ballot election may be conducted are set forth in California Elections Code Sections 4000 et seq. Section 4000 provides that any local, special or consolidated election may be conducted wholly by mail provided that all of the following conditions apply: 1) The governing body of the local agency authorizes the use of mailed ballots for the elections. 2) The election is held on an established mailed ballot election date pursuant to Elections Code 15000. 3) The election is one of the following: a) An election where no more than 1000 registered voters are eligible to participate. Printed on Recycled Paper 27-{ The Honorable Mayor and Members of the City Council March 2, 2005 Page 2 b) A maximum property tax rate election, as provided for in Cal. Revenue & Tax Code §2287. c) An election on a measure or measures restricted to the imposition of special taxes, expenditure limitation override, or both, in a city or other agency with 5000 or less registered voters. d) An election or assessment ballot proceedinQ required or authorized by Proposition 218. For example, the Santa Clara County Library JPA has scheduled a mailed ballot election to consider the enactment of a special parcel tax pur¡;uant to the Mello-Roos Community Facilities Act. This type of mailed ballot election is conducted pursuant to the provisions of Proposition 218 and is therefore authorized under sub-paragraph (d) described above, as well as special provisions of the Mello-Roos Act. On the other hand, the initiative petitions, which seek general plan amendments, do not meet any of the criteria contained in sub-paragraph 3 above. Therefore, a mailed ballot election regarding these measures would not be valid under Elections Code §4000. Section 4004 of the Elections Code authorizes a "small city" (defined as a city with a population of 100,000 or less) to conduct an all mail ballot election, subject to the following conditions: 1) The City Council of a small city authorizes the use of the mailed ballot for the election. 2) The election is a special election to fill a vacancv on the city council. 3) The election is not held on the same date as a statewide primary or general election. 4) The election is not consolidated with any other election. 5) The return of the voted mailed ballots is subject to the same rules that apply to absentee ballots as set forth in Cal. Elections Code §3017. Since the initiative petitions do not involve the filling of a council vacancy, one of the required conditions provided for in Elections Code §4004 is not met. Therefore §4004 furnishes no legal basis justifying a mailed ballot election. A subsidiary question raised by Mayor Kwok is whether a mailed ballot election would be allowed for requests for amendments to the general plan ,27-2 The Honorable Mayor and Members of the City Council March 2, 2005 Page 3 should any or all initiatives pass. Since the general election law does not authorize general plan amendment ballot measures to be conducted by mail (see above), mailed ballot elections would be unavailable for this purpose. I will be happy to answer any questions you may have. Sincerely, Charles T. Kilian City Attorney CTKldjb cc: Dave Knapp 27-3