CDC 09-16-03
City of Cupertino Disaster Council I Citizen Corps Council
September 16, 2003 2:00 p.m.
Quinlan Center Social Room
Meeting Minutes
Attendance:
Michael Chang, City of Cupertino - Mayor
Dan Armendariz, California Water Service
Chris Wilkinson, California Water Service
AI Tsugawa, Cupertino OES/CERT
Ken Waldvogel, Santa Clara County Fire
Tom Walters, City of Cupertino Parks & Rec
Kim Smith, City of Cupertino - City Clerk
Jim Oberhofer, Cupertino Amateur Radio Emergency Service (CARES)
Ken Foot, CARES
Steve Piasecki, City of Cupertino - Planning
Greg Casteel, City of Cupertino - Senior Inspector
Karen Borgstrom, Red Cross
Carl Dunn, Fremont Union High School District
Carol Augustine, City of Cupertino - Finance
Sandy Abe, City of Cupertino - Human Resources
Therese Smith, City of Cupertino - Parks & Rec
Marsha Hovey, Cupertino OES
Welcome and Introductions
Public Comment: None
Reports:
CERT - AI Tsugawa
Five hundred citizens have participated in the program. Currently, there are 337
registered CERT Disaster Service Workers which means they are available to
the city for disaster response. Their basic training is an 18 hour course that
includes personal preparedness, damage assessment, light search & rescue,
first aid, patient triage, fire suppression and safety, disaster psychology, hazmat
and terrorism. Many members have organized their neighborhoods, under the
Incident Command System, and are prepared to be self-sufficient for three days.
Plans are being made to develop area CERT teams who can respond outside
their local neighborhood and assemble at local elementary schools where they
can be dispatched to unprepared neighborhoods.
CARES - Jim Oberhofer - Attached
Neighborhood Watch - Sgt. Skip Shervington
No Report
Cupertino Disaster Council Minutes
Sept 16, 2003
Emergency Management - Marsha Hovey
The Department of Homeland Security developed the Citizen Corps Council
concept to help promote volunteerism in the areas of CERT, Medical Reserve
Corps, Amateur Radio, Neighborhood Watch, Volunteers in Policing and
Operation TIPS. The Disaster Council is tasked with ensuring that emergency
preparedness plans and procedures are in place and regularly exercised. By
combining the two councils, Cupertino's emergency planning will facilitate
communication and coordination among all response entities.
The Cupertino Emergency Operations Plan is reviewed and updated once a
year. Disaster Council representatives will be receiving portions of the plan for
review.
A MOU has been signed with the Volunteer Center of Silicon Valley to develop a
regional approach to managing spontaneous volunteers. They are developing
job descriptions, intake and registration forms that can be used in all jurisdictions.
All are invited to participate in the planning process. Contact Kelle Remmel at
kelle@remmel.ca to receive meeting information and updates.
County-wide exercise November 13 from 1 :00 to 4:00 p.m. Cupertino EOC will
be activated for the exercise. The scenario involves an outbreak of pneumonic
plague. Public Health will take the lead in developing the scenario.
City Wide Evacuation Planning: Each participant briefly described their role in
a city-wide evacuation (assuming dam failure with 24 hour warning period)
Finance - EOC responsibility to ensure the availability of resources, keep good
records of employee time and purchases in order to apply for disaster
reimbursement.
CERT - Direct traffic, translation, door to door notification, shelter assistants, first
aid, moving non-ambulatory citizens, security
CARES - Can station at key intersections and key points of access to provide
updated information. Shadow public officials. Offer additional radio frequencies
for coordination.
California Water Service - We provide service north of Stevens Creek and
between Stelling and Lawrence. For an evacuation, we don't have a role. For
other disasters, we have offices throughout California and can call staff from
other cities for temporary assistance. If contamination is a problem, we can turn
off city wells and run off purchased water until testing can be completed. We
also have an Emergency Plan, Command Center and 3-4 methods of
communication including radios in our vehicles.
Cupertino Disaster Council Minutes
Sept 16, 2003
Parks & Rec - EOC Logistics support. Reunite children, participating in
programs, with their parents. Assist seniors at the senior center. Provide shelter
and feeding for evacuees.
Human Resources - EOC Logistics Support. Have home and emergency
numbers for employees. Have a list of employees who can provide translation
services. Maintain work hours for disaster reimbursement.
City Clerk - Work with City Council to declare a disaster. Assist PIO with
emergency public information via ham radio, news media, radio, TV, door to door
and sound trucks. Coordinate with CARES, HR and CERT. Address incoming
phone calls to City Hall.
Mayor - Convene City Council and coordinate emergency response with City
Manager. Declare a disaster, if necessary. Ensure safe, orderly, coordinated
evacuation. Work with the PIO to reassure the public.
Fire - EOC Fire & Rescue. Ask County EOC to activate and provide assistance.
Can help with planning the evacuation. Support the law enforcement evacuation
plan. If flooding occurs, manage rescue efforts.
Planning Dept - EOC Planning & Intelligence. Responsible for collecting,
mapping, tracking and dissemination of information and develop a response
action plan for EOC staff.
Red Cross - Meet the immediate disaster related needs. Set up shelters in other
cities. Provide food, child care, clothing, mental health, nurses, medications,
temporary homes. Coordinate with other Red Cross chapters. Assist with family
reunification.
FUHSD - Make sure kids get home. Set up shelters at schools. We do have a
district radio network to relay information.
Greg Casteel- Engineers can assist the Water District with evaluating the dam
and identifying possible mitigation strategies.
OES - Advisor to City Manager, coordination with other cities, county, region,
state and federal governments. Prepare situation reports on Response
Information Management System (RIMS) - statewide disaster reporting system.
Ensure EOC is equipped and functioning properly. Provide assistance and
information to EOC staff.
Additional thoughts / issues related to the topic:
Electricity/transformers in the flood path. Sanitation issues.
Sunnyview Retirement is in the flood path. It will take a while to move everyone
out.
Cupertino Disaster Council Minutes
Sept 16, 2003
Additional ideas for future discussion:
Annual volunteer recruitment drive
Standardized Emergency Management System (SEMS) training is available to all
Disaster Council I Citizen Corps Council entities.
Identify Additional Participants for Next Meeting:
Cupertino Sanitary District
Santa Clara Valley Water District
San Jose Water
PG&E
DeAnza College
Nova Care
Kaiser Clinic
Large businesses
Cal Trans
CHP
Valley Transportation Authority
Cupertino Community Services
Announcements: None
Next Meeting: Thursday, January 15, 2004 2:00 p.m.
Cupertino Disaster Council Minutes
Sept 16, 2003