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CC Exhibit 02-20-2018 Study Session Item No. 3 Civic Center Master Plan Options PresentationINTRODUCTION CITY OF CUPERTINO FEBRUARY 20, 2018 CIVIC CENTER MASTER PLAN OPTIONS February 20, 2018 2 REVIEW OF THE CIVIC CENTER MASTER PLAN GOALS REVIEW OF MASTER PLAN ALTERNATIVES LIBRARY EXPANSION REVIEW OF PRICING NEW CITY HALL + PARKING REVIEW OF PROGRAM REVIEW OF PRICING AGENDA February 20, 2018 3 EXISTING CONDITIONS TORRE AVENUESOUTH LOT NORTH LOT CREEKCOMMUNITY HALL MEMORIAL GROVE RODRIGUES AVE LIBRARY PLAZA NEWCITY HALL LIBRARY LIBRARY FIELD CITY HALL / BASEMENT PARKING SURFACE PARKING LIBRARY EXPANSION SITE DEVELOPMENT (IMPROVEMENTS) February 20, 2018 4 IMPACTED AREAS TORRE AVENUESOUTH LOT NORTH LOT CREEKCOMMUNITY HALL MEMORIAL GROVE RODRIGUES AVE LIBRARY PLAZA NEWCITY HALL LIBRARY LIBRARY FIELD February 20, 2018 5 CURRENT SITE CHALLENGESMOTIVATING MASTER PLAN DEVELOPMENT • A City Hall, constructed in the mid — 1960’s, that has exceeded its useful life, and • Is in need of significant seismic upgrades; • Contains mechanical systems that no longer meet Building Codes; • Has an inefficient electrical system that cannot accommodate current usage – causing unreliable service; • Does not meet the requirements to house an Emergency Operations Center; • Lacks accessibility; • Has a compromised public service interface, creating inefficiencies in providing community service; • Contains insufficient space for current staffing – requiring the City to lease an increasing amount of commercial space for certain departments and offering no room for future growth. • A Library whose existing capacity and functionality cannot accommodate its current and growing popularity and community demand for more programming and meeting space, and • Inadequate parking to meet the demands of Civic Center users. May 14, 2014 6 CIVIC CENTER MASTER PLAN GUIDING PRINCIPLES May 14, 2014 7 IMPROVE EASE OF PARKINGCIVIC LIFE MASTER PLAN May 14, 2014 8 CIVIC LIFE MASTER PLANCONSIDER COMMUNITY FACILITIES AND PROGRAMS May 14, 2014 9 CIVIC LIFE MASTER PLANPROVIDE FLEXIBILITY OVER TIME May 14, 2014 10 CIVIC LIFE MASTER PLANBE ENVIRONMENTALLY SUSTAINABLE May 14, 2014 11 CIVIC LIFE MASTER PLANREPLACE CITY HALL FOR BETTER SERVICE, BETTER IDENTITY May 14, 2014 12 ENHANCE MOBILITY CHOICESCIVIC LIFE MASTER PLAN May 14, 2014 13 CIVIC LIFE MASTER PLANIMPLEMENT WITH MINIMAL COST AND COMPLEXITY May 14, 2014 14 CIVIC LIFE MASTER PLANBETTER SERVE CUPERTINO NEEDS TODAY & TOMORROW February 20, 2018 15 CITY HALL DESIGN CRITERIA: • Design to complement that of the Library and Community Hall and to project the Cupertino Civic Center as a locus of civic pride and open engagement with the government. • Accommodate staff of up to 102; • Include an Emergency Operations Center function; • Include a public service center for permits, licenses and other business transactions; • Provide adequate meeting space for staff to conduct city business, and allow for flexible scheduling for evening and weekend use by the public; • Provide larger meeting and program space for public activities and events during mid-week and weekend days and evenings; • Design the building with high sustainability goals including to meet at least the LEED Silver standard and the Cupertino Climate Action Plan, with resource efficient systems that reduce consumption and minimize building maintenance costs. February 20, 2018 16 PROGRAM ROOM DESIGN CRITERIA: • 130-seat capacity; • Access from inside the existing Library; • Direct access from outside the Library, allowing its use independent of the Library hours of operation; - 4 - • Design to relate to that of the Library for an integrated new addition that respects the character of the library and has a seamless flow of functions from within the library. • Design the building with high sustainability goals including to meet LEED criteria and the Cupertino Climate Action Plan, with resource efficient systems that reduce consumption and minimize building maintenance costs. 17July 7th, 2015 POTENTIAL CCMP ALTERNATIVESCIVIC CENTER MASTER PLAN Expand Library Under Library Field Under Library Field Under Library Field Under Library Field Under Library Field Expand Library Expand Library Expand Library Ex. Community Hall Ex. Community Hall Existing City Hall +life safety Existing City Hall +immediate occupancy *, Existing City Hall Complete Remodel + immediate occupancy*, New City Hall + EOC New City Hall + EOC + Council Chambers EOC Behind Library- above Behind Library- above Behind Library- above Behind Library- above Behind Library- above Behind Library- below Behind Library- below Behind Library- below Behind Library- below Behind Library- below New Building Basement New Building Basement New Building Basement $ 26.2 $ 26.6 $ 28.1 $ 29.9 $ 30.3 $ 36.9 $ 38.7 $ 39.2 $ 46.3 $ 48.1 $ 48.6 $ 46.3 $ 43.2 $ 45.0 $ 43.2 $ 49.9 $ 45.5 L1 L1 L1 L1 L2 L2 A B C D E $ 24.4 P1 P1 P2 P2 P3 P3 P1 P1 P1 P2 P2 P2 P3 P3 P3 P4 P4 P4 CITY HALL SCENARIOS LIBRARY PROGRAM STRUCTURED PKG SOLUTION COST(in millions) EOC 18July 7th, 2015 EVALUATION OF POSSIBLE ALTERNATIVESCIVIC CENTER MASTER PLAN Expand Library Under Library Field Under Library Field Under Library Field Under Library Field Under Library Field Expand Library Expand Library Expand Library Ex. Community Hall Ex. Community Hall Existing City Hall +life safety Existing City Hall +immediate occupancy *, Existing City Hall Complete Remodel + immediate occupancy*, New City Hall + EOC New City Hall + EOC + Council Chambers EOC Behind Library- above Behind Library- above Behind Library- above Behind Library- above Behind Library- above Behind Library- below Behind Library- below Behind Library- below Behind Library- below Behind Library- below New Building Basement New Building Basement New Building Basement $ 26.2 $ 26.6 $ 28.1 $ 29.9 $ 30.3 $ 36.9 $ 38.7 $ 39.2 $ 46.3 $ 48.1 $ 48.6 $ 46.3 $ 43.2 $ 45.0 $ 43.2 $ 49.9 $ 45.5 L1 L1 L1 L1 L2 L2 A B C D E $ 24.4 P1 P1 P2 P2 P3 P3 P1 P1 P1 P2 P2 P2 P3 P3 P3 P4 P4 P4 CITY HALL SCENARIOS LIBRARY PROGRAM COST(in millions) EOC STRUCTURED PARKING SOLUTIONS February 20, 2018 19 LIBRARY EXPANSION OPTION 4: “PERCH” ADDITION February 20, 2018 20 2014 PRICING LIBRARY ADDITION (4,416 SF) $7,000,000 SURFACE PARKING (68 SPACES) $1,100,000 TOTAL $8,100,000 2018 PRICING (4,416 SF) LIBRARY ADDITION (4,416 SF) $8,500,000 SURFACE PARKING (68 SPACES) $1,450,000 TOTAL $9,950,000 LIBRARY PRICING February 20, 2018 21 NEW CITY HALL February 20, 2018 22 PROGRAM SUMMARY EXISTING CITY PROGRAM SUMMARY: CONFERENCE/MEETING AREAS 1,300 SF ADMINISTRATION SERVICE 6,150 SF CITY OPEN OFFICES 6,100 SF CITY PRIVATE OFFICES 3,700 SF SERVICES/CIRCULATION 7,000 SF TOTAL 24,250 SF 2014 CITY PROGRAM SUMMARY: CONFERENCE/MEETING AREAS 2,800 SF ADMINISTRATION SERVICE 7,000 SF CITY OPEN OFFICES 7,700 SF CITY PRIVATE OFFICES 1,600 SF SERVICES/CIRCULATION 9,750 SF SUB TOTAL (72.1%) 28,850 SF SHARED COMMUNITY USES (27.9%) 11,150 SF TOTAL 40,000 SF February 20, 2018 23 USE SUMMARY EXISTING CITY HALL ADMINISTRATION 24,250SF OPTIONS A & B / 25,000 SF ADMINISTRATION 24,250 SF COMMUNITY 750 SF OPTION C / 30,000 SF ADMINISTRATION 27,000 SF COMMUNITY 3,000 SF OPTION D / 40,000 SF ADMINISTRATION 28,850 SF COMMUNITY 11,150 SF February 20, 2018 24 PRICING SUMMARY 2014 PRICING 40,000 SF CITY HALL, SITE DEVELOPMENT & BASEMENT PARKING (118 SPACES) $61,600,000 2018 PRICING 40,000 SF CITY HALL, SITE DEVELOPMENT & BASEMENT PARKING (118 SPACES) $74,950,000 PREFERRED OPTION JULY 2015 MASTER PLAN February 20, 2018 25 BASIS OF PRICING Construction Cost is a factor of = • Direct Cost (*see definition below) + • Escalation (15%) – For 3 years Direct Cost Assumptions include : • Demolition and removal of existing building • Hazmat abatement • Site preparation • Hard construction cost for new building • Subcontractor’s markups of the unit price depending on market conditions • General Contractor’s/Construction Manager’s Site Requirement costs • General Contractor’s/Construction Manager’s Jobsite Management costs • General Contractor profit and head office cost Total Project Cost is a factor of = • Design Contingency (15%) [The Design Contingency is carried to cover scope that lacks definition at this very preliminary conceptual- izing phase and scope that is anticipated to be added to the Design. As the Design becomes more complete the Design Contingency will reduce] + • Construction Cost (above items) + Relocation Cost + Lease Cost + Furniture, Fixtures and Equipment (FFE) + • Construction Contingency (10% of Construction Cost) [The Construction Contingency is carried to cover the unforeseen during construction execution and risks that do not currently have mitigation plans. As risks are mitigated, Construction Contingency can be reduced, but should not be eliminated] + • Soft Costs (25% of Construction Cost) including: • All professional architecture/engineering fees and insurance • Construction Manager Agency costs • Permits • Geotech report • City internal management cost of administration of project February 20, 2018 26TORRE AVENUEMEMORIAL GROVE RODRIGUES AVE OPTION A 25,000 SF CITY HALL $45,800,000 BASEMENT PARKING (77 SPACES) $9,250,000 TOTAL $55,050,000 3.09% AREA INCREASE OVER CURRENT CITY HALL LIBRARY PLAZA NEWCITY HALL LIBRARY SOUTH LOT NORTH LOT CREEKCOMMUNITY HALL LIBRARY FIELD February 20, 2018 27TORRE AVENUESOUTH LOT NORTH LOT CREEKCOMMUNITY HALL OPTION A.1 25,000 SF CITY HALL $48,500,000 STRUCTURED PARKING (77 SPACES) $4,500,000 TOTAL $53,000,000 3.09% AREA INCREASE OVER CURRENT CITY HALL (In addition, a 26,180 square feet structure parking building is assumed on the site) MEMORIAL GROVE RODRIGUES AVE LIBRARY PLAZA NEWCITY HALL LIBRARY LIBRARY FIELD February 20, 2018 28TORRE AVENUEMEMORIAL GROVE RODRIGUES AVE OPTION B 25,000 SF + OPEN TRELLIS CITY HALL / OPEN TRELLIS $49,000,000 BASEMENT PARKING (77 SPACES) $9,250,000 TOTAL $58,250,000 3.09% AREA INCREASE OVER CURRENT CITY HALL LIBRARY PLAZA NEWCITY HALL LIBRARY SOUTH LOT NORTH LOT CREEKCOMMUNITY HALL LIBRARY FIELD February 20, 2018 29TORRE AVENUESOUTH LOT NORTH LOT CREEKCOMMUNITY HALL OPTION B.1 25,000 SF + OPEN TRELLIS CITY HALL / OPEN TRELLIS $51,700,000 STRUCTURED PARKING (77 SPACES) $4,500,000 TOTAL $56,200,000 3.09% AREA INCREASE OVER CURRENT CITY HALL (In addition, a 26,180 square feet structure parking building is assumed on the site) MEMORIAL GROVE RODRIGUES AVE LIBRARY PLAZA NEWCITY HALL LIBRARY LIBRARY FIELD February 20, 2018 30TORRE AVENUEMEMORIAL GROVE RODRIGUES AVE OPTION C 30,000 SF + OPEN TRELLIS CITY HALL / OPEN TRELLIS $54,300,000 BASEMENT PARKING (77 SPACES) $9,250,000 TOTAL $63,550,000 23.71% AREA INCREASE OVER CURRENT CITY HALL LIBRARY PLAZA NEWCITY HALL LIBRARY SOUTH LOT NORTH LOT CREEKCOMMUNITY HALL LIBRARY FIELD February 20, 2018 31TORRE AVENUESOUTH LOT NORTH LOT CREEKCOMMUNITY HALL OPTION C.1 30,000 SF + OPEN TRELLIS CITY HALL / OPEN TRELLIS $57,200,000 STRUCTURED PARKING (77 SPACES) $4,500,000 TOTAL $61,700,000 23.71% AREA INCREASE OVER CURRENT CITY HALL (In addition, a 26,180 square feet structure parking building is assumed on the site) MEMORIAL GROVE RODRIGUES AVE LIBRARY PLAZA NEWCITY HALL LIBRARY LIBRARY FIELD February 20, 2018 32TORRE AVENUEMEMORIAL GROVE RODRIGUES AVE OPTION D* 40,000 SF + ENCLOSED ATRIUM CITY HALL / ENCLOSED ATRIUM $61,500,000 BASEMENT PARKING (118 SPACES) $13,450,000 TOTAL $74,950,000 64.95% AREA INCREASE OVER CURRENT CITY HALL *PREFERRED OPTION JULY 2015 MASTER PLAN LIBRARY PLAZA NEWCITY HALL LIBRARY SOUTH LOT NORTH LOT CREEKCOMMUNITY HALL LIBRARY FIELD