CC Resolution No. 18-013 Autorizing Additional Funding for Stree Sweeping Services with Contract Sweeping Services Inc. to a Total of $208,000 for FY 2017-2018RESOLUTION NO. 18-013
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CUPERTINO
AUTHORIZING ADDITIONAL FUNDING FOR STREET SWEEPING
SERVICES WITH CONTRACT SWEEPING SERVICES INC. TO A TOTAL
OF $208,000 FOR FY 2017-2018
WHEREAS, in 2011 the City of Cupertino solicited competitive bidding for
contractors to provide street sweeping services throughout the City. Four bids were
received and Contract Sweeping Services Inc. ("Contractor") was considered to be the
lowest responsive bidder and was awarded the contract; and
WHEREAS, the City Council approved a 5-year contract with Contractor for
street sweeping services on June 6, 2011, in the amount of $137,097 including a $20,000
contingency to cover changes in sweeping routes and compounding increases to CPI,
for a total contract amount of $685,485 for five years; and
WHEREAS, the contract provided the option to extend for five additional years
and based on Contractor's satisfactory performance the contract was extended from
July 1, 2016 through July 1, 2021; and
WHEREAS, the general terms of the contract remain the same, but additional
services are required and the contract budget must be increased to conform to
compounding increases in CPI; and
WHEREAS, an annual appropriation of $208,000, which is equivalent to
$520,000 in total is needed for the remaining two and one half years of the extended
term of the contract; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Cupertino hereby adopts this resolution and approves the following actions:
1. An increase of the authorized amount for the 2011 Contract Sweeping Service,
Project No. 2011-02, to Contract Sweeping Services, Inc. by $70,903, which includes
a contingency of $10,000 annually to cover extra sweeping as may be required, for
an annual total of $208,000 for the remainder of the extended contract term; and
2. Approves budget adjustments in the amount of $42,542 in the Resource Recovery
Environmental Programs account number 520-81-801 700-702 and $28,361 in the
Resolution No. 18-013
Page 2
Environmental Management Clean Creek Storm Drain Non-Point Source account
number 230-81-802 700-702.
PASSED AND ADOPTED at a Regular Meeting of the City Council of the City of
Cupertino the 20th day of February 2018, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Members of the City Council
Paul, Sinks, Chang, Scharf, Vaidhyanathan
None
None
None
APPROVED:
L::> --z-r-
Grace Schmidt, City Clerk
PUBLIC WORKS DEPARTMENT
Timm B orden , Director
CIT Y HA LL
CUPERTINO
·1 0300 TORRE AV ENUE -CUPERTINO, CA 95014 -3266
(408) 777-3354 -FAX (408) 777-3333
Mr. Joe Vel la
Contr.;1cl Street Sweeping Services, Jnc .
760 E. Capital A v enu e
Milp itas, CA 95035-68] 2
April 25, 20 ] 6
Subj~~ct: 201 1 Co ntrndua J Street Sweeping Services Con tract -Five Year 1~:xtension
Dem· Mr. Vella
·1n 2011 lhe C ity uf C u p er tino soli cited cornpditive biddin g for coi1t ractors to prov id t~
s tr eet sweeping services th roughou t the City . Four bids w1:?re rece ived and Contrc1ct
Street Sweeping was considered to b e th e low es t respon sive bidder. At the C ity Counci l
meeting o f Ju n e 7, 20) l , th e co n t-me t v,1n s au thori zed for cnvard and Contra ct Stre et
Sweepi ng be gcin providing s ervice to the City on July 1, 201.J. T he term of t·his
agreement i,,vas five~ yea rs w ith the op ti on to extend for an additio nal five yE.ars.
Due to th e goo d performnnce o f Contract Street Sweep ing in providing street swee ping
services to the Cil'y, the City desires to ex ercise the option to extend the agreernenl
thrnugh June 202]. Please refer lo parngra ph 3.1 Contract Time o f the agrE:enwnt . This
exte ns ion will be subject to the snm e prov is ion s c1s the originc1J ag re r·mcn t, including an
increr1se or decrease in compensation pai d to Co ntract Street Svveeping.
JJy .signing and returning thi s original document, Contract Street S.veeping is agreeing
to this five year extension pe r th e original terms of th e 2011 Contractual Str eet
Sweeping Contract (Project No. 2Q11 .. Q2).
Thank you for your service.
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1 imm Bord en
Director of Publ ic Work s
Contract S/'t1:e-,,
1
~)t Sweeping, In c. {/u~ ·--·------
Sign< ure
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Prinl Nr1me / T it le
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