De Anza Oaks HOA Approval.pdf ' DE ANZA OAKS HOMEOWNERS ASSOCIATION
BOt1RD O�'DIRECTORS MEETING
i) area jpinl palhways and common area pathways.
ii) Once have confirmation GCM and board meinber to walk and confirm locations.
b) Site Drainage Update
i) ]0149 stated that they were able to obtain drawings from city of original drainage For
community. Kaycee to obtain from homeowner.
ii) Discussed swale issue at 22823 Longdown and two vendor reports thak state the
pavers are causing this to not drain properly and water is pooling.
iii) Kaycee to create notice that swale in back yard is to not be covered. Loak into
�overning documents to see if any supporting details for this can be put into the
notice. Board will look and review notice and action needed to resolve this issue with
not only this unit but all that have similar in comm�anity. It has been noted this issue
is also present at Longdown, and Firwood units.
c) Painting Aroject—Discussion
i) Kaycee to obtain additional proposal for painting and keep to 2016 unit list that needs
to be scheduled for painting. If there is damage on structures that are not dry rot or
pest damage the HOA will repair. Recommended as in the past that there shouid be
two colors used by painting crew to mark such damage to determine HOA and
homeowner responsibility repairs.
d) Fence Assessment
i) Notice in newsletter to state if fence has issues to report to GCM.
ii)If homeowners make request that they want a new style fence, such no spaces between
boards than the HQA wi�l split cost with homeowner, this is not suggested unless
requested.
2) New Business
a) Interior Damage Notice
i) Board to make edits and corrections and send to Kaycee to revise.
b) Contacting Management Notice
i) Edit so a�l paragraphs are same font and wording structure and take out 24 hour
response time. Kaycee to send to board for final review before sending to
membership.
c) Brightview Proposals
i} Landscape committee restated as to reasoning for all items an proposal.
ii) Anna motioned ta approve amounts of tree removal proposal as stated as $1,392.00 for
tree at 22851 Longdown, $1,740.00 for tree at 10098 Ridgeway, and$3,132.00 for tree
at 101 Q6 Lamplighter. It is understood that permits are not included in cost for proposal.
Bill seconded, unanimously approved afl amounts totaling$6,264.00,
iii) Bill approved proposal based on Eucalyptus amount of$348.00 being removed from
scope of work. Anna seconded, unanimously approved the proposal amount of
$2,588.25.
d) PooI Entry Discussion
i) Upper gate of the pool is still sticking and not properly working. Kaycee to have repair
people address as this was to be previously resolved.
ii)Next agenda have power washing pool area, concrete walkway, and pool bathroom
proposal. If proposal is under$2,b00.00 and known for quality work, GCM to proceed
and approve.
iii) Front entry pedestrian gate needs to be looked at as it continues to stick.
e) Iuterior Repairs
i) 22581 homeowner stated that edge of kitchen cabinet has molding and is warped, Leaking
under flooring creating buckling in flooring. Lea4c is going down wall aud coming in
' D�ANZA OAKS HOMEOWNERS AS50CIATION
BOARD OF DIRECTORS MEETING
mid kitchen_ Also goes into utility closet. Homeowner stated that this is the same leak
issue for over 26 years.
ii}Board stated to have construction manageinent e�aluate item a�id see that this is being
praperly addressed and any additional findings to be reported.
iii) Homeowner will send documents tl}at were pro�ided after last leak item to have Kaycee
provide to construction management to reference and compare all documents for
evaluation.
f} Exterior Repairs
i) Board would like to have Recon360 itemize billing on proposals moving forward to see
all cost breakdowns.
ii}Construction Management to also schedu(e anci coordinate to see what homeowner
requested at 10134 Potters Hatch had reported and requested for additional proposal in
order to understand what needs to be addressed.
3) Corres�ondence
a) Letters
4) Next Board Meeting
a) Tuesday, July 25th, 2017, at 7pm{DAO Clubhouse)
5) Adjournment 10:12pm
�ei�it: Title:
Signature: Date: